Richmond City Council
March 21, 2023

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F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including injury or death to persons or property and attorneys’ fees, alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications and operating instructions.

12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.







  

 




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3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.







  

 




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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. A Party will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:







  

 




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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit







  

 




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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 






  

 




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19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing 






  

 




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regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. 






  

 




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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).







  

 




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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.







  

 




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Sourcewell The Toro Company
By: __________________________ By: __________________________ Jeremy Schwartz Brad Hamilton
Title: Chief Procurement Officer Title: Group VP
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________







  

 



 





 
















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Bid Number: RFP 031121 Vendor Name: The Toro Company







  

 




3-21-23, CC Mtg.

Exceptions to Terms, Conditions, or Specifications Form Only those proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Bid Number: RFP 031121 Vendor Name: The Toro Company







  

 




3-21-23, CC Mtg.
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Bid Number: RFP 031121 Vendor Name: The Toro Company







  

 




3-21-23, CC Mtg.

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Bid Number: RFP 031121 Vendor Name: The Toro Company







  

 




3-21-23, CC Mtg.

Sourcewell Contract #031121-TTC | Amendment #1

AMENDMENT #1
TO
CONTRACT # 031121-TTC
THIS AMENDMENT is by and between Sourcewell and The Toro Company (Vendor).

Sourcewell awarded a contract to Vendor to provide Grounds Maintenance Equipment, Attachments, and Accessories with Related Services to Sourcewell and its Participating Entities, effective April 29, 2021, through April 30, 2025 (Contract).

The parties wish to amend the following terms within the Contract.

1. This Amendment is effective upon the date of the last signature below.

2. Vendor wishes to modify its pricing model to offer Product-category discounts off of current MSRP will apply as described in items 54-60. In Canada, the pricing model will be US MSRP multiplied by the exchange rate at the time of order (exchange rate based on the monthly average published rate at the time of order, according to the Bank of Canada – Monthly Exchange Rate). This creates a new MSRP for Canada and then the discount off that price is applied. Bank of Canada – Monthly Exchange Rate:
https://www.bankofcanada.ca/rates/exchange/monthly-exchange-rates/

3. Vendor will offer a “Smart Value” volume discount that includes the following incentive for individual large orders.

Toro Commercial
Purchases
Customer
Goods
Toro Commercial
Purchases
Customer
Goods
$ 150K - $ 199K
$ 200K - $ 249K
$ 250K - $ 299K
$ 300K - $ 349K
$ 350K - $ 399K
$ 400K - $ 449K
$ 450K - $ 499K
$ 500K - $ 549K
$ 4,500
$ 6,000
$ 10,000
$ 12,000
$ 14,000
$ 16,000
$ 18,000
$ 20,000
$ 550K - $ 599K
$ 600K - $ 649K
$ 650K - $ 699K
$ 700K - $ 749K
$ 750K - $ 799K
$ 800K - $ 849K
$ 850K - $ 899K
$ 900K*
$ 22,000
$ 24,000
$ 26,000
$ 28,000
$ 30,000
$ 32,000
$ 34,000
$ 36,000
Only single Purchase Orders (POs) on Toro Commercial Equipment qualify. Multiple POs may not be combined to qualify.

Vendor-authorized distributors/dealers understand these are ceiling prices and may choose to provide additional discounts based on unit quantity or total purchase volume. 









 


3-21-23, CC Mtg.

Sourcewell Contract #031121-TTC | Amendment #1

4. Vendor-authorized distributors/dealers may provide third-part equipment that attach to, or are used in, the configuration with any of Toro’s products. These products will be priced no higher than the products List Price.

Freight and setup fees may apply.

Vendor-authorized distributors/dealers may include setup fees – not to exceed 2% of the total Product cost, plus up to an additional 6% for cab-unit setups. Setup fees must be identified as a separate line- item on the quotation.

For the contiguous United States, delivery fees may be included at the distributor/dealer discretion – not to exceed 2% of the total product cost. Delivery fees must be identified as a separate line-item on the quotation.

For Alaska, Hawaii, US Islands, and Canada, freight and delivery fees may be included at distributor/dealer discretion – delivery fees not to exceed 2% of the total product cost; freight not to exceed actual pass-through costs. Freight and deliver fees must be identified as a separate line-item on the quotation.

5. Vendor will encourage and incent its authorized dealers to provide contract terms to Sourcewell members consistent with the terms of this Amendment; however, participation in the program described in the Amendment will be at the discretion of each Toro dealer.

Except as amended by this Amendment, the Contract remains in full force and effect.

Sourcewell The Toro Company
By: By:

Jeremy Schwartz, Chief Procurement Officer Brad Hamilton Date: Title:

Approved: Date:

By:

Chad Coauette, Executive Director/CEO
Date:










 






 







 







 








3-21-23, CC Mtg.

3-21-23, CC Mtg.

March 21, 2023
Public Works
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, Director of Public Works
SUBJECT: COWI Contract Amendment No. 1
FINANCIAL IMPACT: There will be no impact to the General Fund to this contract. The cost of this contract amendment will be
paid using grant funds awarded for the Terminal Four
Wharf Removal project by the State Coastal
Conservancy (10661065-400652-23021).

PREVIOUS COUNCIL
ACTION:

April 19, 2022

STATEMENT OF THE
ISSUE:

On April 19, 2022, the City Council approved a solesource contract with COWI North America, Inc. to complete preparation of the final construction and
technical specifications for the Terminal Four Wharf
Removal project. COWI recently completed this work
and Public Works is now requesting a contract
amendment to have COWI provide engineering service
during the construction phase of the project.

RECOMMENDED ACTION: APPROVE a contract amendment No. 1 with COWI North America, Inc., in the amount of $108,910, for a new total contract amount not to exceed $388,050, for a term extending through December 31, 2024, to provide
engineering services during the bid and construction
phase and Final Plans and Specifications of the Terminal Four Wharf Removal Project, to be funded by the State
Coastal Conservancy grant – Public Works (Daniel
Chavarria 510-620-5478).

AGENDA
REPORT

3-21-23, CC Mtg.

March 21, 2023
DISCUSSION:

The City has been planning the removal of the creosote-treated piles and deteriorated wharf decking and structures at the Terminal Four site for a number of years. The State Coastal Conservancy (SCC) has provided support and assistance with this project since 2017, primarily through facilitating funding and taking the lead on early design and environmental review. In June 2019, COWI North America, Inc. (COWI) completed the 60% design and specifications for the project under contract with the SCC.

The City will be carrying out implementation of the Terminal Four Wharf Removal Project as the property owner. On April 19, 2022, the City Council approved a solesource contract with COWI to take their previously prepared 60% design and complete the final construction and technical specifications for the bid documents for this project.

The goal is to start demolition work this June 2023. The bid documents were recently posted and City staff is seeking a first contract amendment with COWI to provide engineering services during the bid phase and next phase of work, construction, plus services needed to complete the Final Plans and Specifications.

Terminal Four Wharf Removal Project
The Terminal Four Wharf Removal project consists of completing construction documents, demolishing derelict pilings, decking, and two buildings, and constructing enhanced rock slope protection and monitoring at Terminal Four located at Point San Pablo, north of Point Molate.

The project is needed because the deteriorating warehouse, piles, decking, and debris of the Terminal Four Wharf currently pose a marine debris problem and a navigation hazard, and also continue to degrade and impair water and habitat quality. The existing debris and pile field inhibit the expansion of nearby eelgrass beds. When Pacific herring and other fish and marine invertebrates spawn on creosote-treated piles, exposure to polyaromatic hydrocarbons (PAHs), which are part of the creosote compound, results in adverse effects. In Pacific herring, these effects include developmental delays, degeneration, changes in movement, alterations to cardiac function in embryos, lower rate of hatching success, and skeletal defects in larvae.

This project will remove toxic creosote pilings from San Francisco Bay. The Terminal Four site is owned by the City of Richmond and is managed by the City’s Port. The site is located on the western shore of Richmond, California, about 2.5 miles northwest of the eastern end of the Richmond-San Rafael Bridge, and just south of the tip of Point San Pablo.

The proposed contract amendment would cover COWI support in the bid evaluation process, as well as during construction. This work includes:
 Participating in regularly scheduled status meetings.  Reviewing and responding to contractor submittals.

3-21-23, CC Mtg.

March 21, 2023
 Reviewing and responding to contractor Request for information (RFIs).  Performing site visits to review the progress of work as well as to resolve field issues.
 Providing input on potential changes and associated costs.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment to the Contract
Attachment 2 – Original Contract

3-21-23, CC Mtg.

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original
contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

3-21-23, CC Mtg.

Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk
Approved as to form:

By_______________________
City Attorney
List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

3-21-23, CC Mtg.

Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

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ADDRESS COWI North America, Inc.
555 12th Street
Suite 1700
Oakland, CA 94607
USA
TEL +1 510 839 8972
FAX +1 510 839 9715
WWW cowi.com
DATE 4 November 2022
PAGE 1/4

REF BRLW
PROJECT NO A242331
Request for Contract Amendment
The purpose of this letter is to request a contract amendment to account for changes to the assumptions and scope of work in Terminal 4 Cost Proposal as well as to allow for completion of the Final Plans, Specifications, and OPCC. The following sections outline the status of project deliverables, the status of the budget and costs of the project, and a summary of alterations to the scope necessary to deliver a complete set of Final Plans, Specifications, and OPCC. 1 Status of Project Deliverables
The status of the project is as follows:
› New aerial, topographic, and bathymetric surveys have been completed on May 27, 2022, and included in the updated project documents › 90% Plans, Specifications, and OPCC were delivered August 4, 2022 › Pre-Final Plans, Specifications, and OPPC were delivered October 13, 2022 › Final Plans, Specifications, and OPCC are in progress and scheduled to be delivered November 11, 2022; however, after discussions yesterday this submittal date will need to be extended to address additional items requested during the meeting.

This submittal request assumes that the Pre-Final Submittal comments and revisions provided will be used to complete the Final Submittal to be provided to the City on or around Novemeber 18, 2022. Additional submittals will require additional effort.

City of Richmond
c/o Craig Murray
450 Civic Center Plaza
Richmond, CA 94804
CVR 44623528
Exhibit A - Request for Contract
Amendment & Proposal

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2 Budget and Costs
The following is a summary of the project budget estimate from the scope of work, additional fee request to cover the scope alterations, and total revised contract amount.

Proposal
Estimate
$279,140
Additional Fee
Request
$28,910
Revised Contract
Amount
$308,050
3 Scope Alterations
The project understanding in the scope of work states "the main goal is to update the existing 60% plans to reflect the present conditions and prepare final plans, and technical specifications for the proposed removal and shoreline improvements." However, over the course of the project it has been necessary to do more than update the project documents for present conditions and make minor edits to bring the project documents to final status. This required level of effort conflicts with the level of effort assumed when developing the budget for this project.

Several items required additional investigation, analysis, and discussion to appropriately address. Some of these items, such as the East Brothers Lighthouse cable placement, overhead utility lines, and fire hydrant and bollards impacting ERSP placement, required effort to address but were not included in our request. But the following areas more substantially exceeded the project understanding and assumptions described in the scope of work:

3.1 Nature-Based Components
The scope of work states "COWI will not conduct additional engineering on nature-based components of ERSP". However, updates to project documents relating to nature-based components have been required. Additionally, further analysis has been required for features related to nature-based components such as designing fill material to be placed as a platform for future living crown plantings. The cost required to perform this additional engineering is 30 hours of work or approximately $6,300.

3.2 Non-Technical Specifications
The scope states "The City will be responsible for preparing front-end specs including but not limited to Division 0 – Procurement and Contracting Requirements and Division 1 – General Requirement specification sections (except the Summary of Work and Environmental Protection sections…)." However, to assist in the timely completion of the project COWI has assisted in

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reviewing, editing, and formatting additional front-end specifications. Tthe cost required to perform this additional specification work is 20 hours or $4,200.

3.3 Pile Count Analysis
The scope of work states: "Existing quantities will be used as-is and no reassessment or update of the quantities will be performed." However, upon review of the large differences between pile count surveys provided by C&W Diving and eTrac it was necessary to complete further analysis to determine an accurate pile count for present conditions. A detailed review of methodology and results from both surveys as well as additional analysis was completed to determine the best available pile count for the site. The cost for additional work related to the pile count is 45 hours or $9,450.

3.4 Bid Strategy Revision
The project team had discussed and jointly decided it would be best to bid the Demolition work based on square footage and bid the ERSP Construction work based on linear footage. This was confirmed during the project progress meeting on September 1, 2022 and depicted in the 90% and Pre-Final OPCC submittals. During the discussion on November 3, 2022, of the Pre-Final submittal review comments, the City requested the bid strategy be revised to bid both Demolition and ERSP Construction work based on tonnage. This revision at this stage in the project requires additional work of 48 hours or $8,960.
4 Change Order
Given the additional effort required to complete the project objectives, COWI requests a contract amendment for $28,910 be approved by the City of Richmond.

We look forward to the successful completion of this project and are happy to meet to discuss this contract amendment request at your convenience. Please feel free to reach out to Brian Lindawson, Ted Trenkwalder, or Jack Gerwick with questions.

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___________________________
Project Manager: Brian Lindawson
_____________________
Associate Project Director: Ted Trenkwalder
___________________________
Vice President: Jack Gerwick

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ADDRESS COWI North America, Inc.
555 12th Street
Suite 1700
Oakland, CA 94607
USA
TEL +1 510 839 8972
FAX +1 510 839 9715
WWW cowi.com
DATE 20 February 2023
PAGE 1/2

REF JWK
PROJECT NO A242331
Proposal for Engineering Support During
Construction
Mr. Chavarria,
As requested in your email of February 9th, this letter provides our proposal for engineering services during the construction (ESDC) phase of the City of Richmond’s Terminal 4 Project.

Scope of Work
We propose to perform this work under a single time and material authorization. The following provides our rationale for the overall estimated level of effort to provide ESDC.

Engineering Services During Construction
Once a contactor has been selected, we expect ESDC will consist of the following items:
› Participating in regularly scheduled status meetings. › Reviewing and responding to contractor submittals.
› Reviewing and responding to contractor RFI’s.
› Performing site visits to review the progress of work as well as to resolve field issues.
› Providing input on potential changes and associated costs.

From our experience in similar roles on similar types of projects, the anticipated level of effort for this type of work is typically 12 to 16 hours per week. With an expected project duration of around 24 weeks, we suggest budgeting 336 hours for this work. Note that we have not included as-builts in Daniel Chavarria
Director
Public Works Department
City of Richmond, CA

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PAGE 2/2
our estimated level of effort – if the City desires we can add that scope of work and come up with a revised estimate or address later in the project as the need becomes clearer.

Project Management
Jim Kearney, P.E., will take on the role of project manager for the construction phase of the project. Jim has more than 35 years of industry experience, much of it focused on waterfront projects in the Bay Area. Jim will be the day-to-day point of contact for the City and will manage our contract with the City as well as oversee invoicing and reporting. We expect this level of effort to be 2 hours a month for the approximately 6 month construction period.

Terms and Conditions
We propose to perform this work on a time and materials basis under an amendment to our current contract utilizing our 2023 rate sheet which is attached.

Fee and Schedule
The total estimated hours for this scope of work is 348. Based on the staff we expect to support this project, an average rate of around $230 is appropriate.

Therefore, our total estimate for this work is $80,000, which will be invoiced on a time and materials not-to-exceed basis. Should our estimated level of effort prove to be insufficient to provide the support requested by the City, we will advise the City and request an increase in authorization prior to working beyond the $80,000 limit.

We look forward continuing to support the City through this next phase of the project. If you have any questions on our proposal, please feel free to reach out to Jim Kearney ([email protected] or 510.267.7170) or Jack Gerwick ([email protected] and 650.468.7583).
_____________________
Senior Project Manager: Jim Kearney
______________________
Vice President: Jack Gerwick

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COWI North America Inc. 2023 Rates
Labor Category COWI
Level
2023 Rate
(USD)
Senior Vice President 10 $ 310
Vice President/Project Director/Technical Director 9 $ 290 Assoc. Technical/Project Director 8 $ 260
Senior Engineer/Specialist/Project Manager 7 $ 240
Senior Engineer/Specialist/Project Manager 6 $ 215
Specialist/Engineer/Project Manager 5 $ 190
Specialist/Engineer 4 $ 170
Designer 3 $ 155
Intern 2 $ 90
CAD Manager 6 $ 190
CAD Specialist 5 $ 175
Senior CAD Technician 4 $ 160
CAD Technician II 3 $ 140
CAD Technician I 2 $ 120
Diver 3 $ 150
Diver 2 $ 135
Senior Project Coordinator 5 $ 165
Project Coordinator 3 $ 135
Administrative Support 2 $ 115
Assistant 1 $ 80
Additional Notes (Unless Otherwise Provided in Written Agreement) The above rates include direct overhead, indirect overhead, and profit.

The above rates do not include Other Direct Costs (ODC).

All subcontractor invoices are marked up 5%.

Annual escalation is 3%.

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CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

Port of Richmond Craig Murray [email protected] (510) 620-6188 15404 6075 Construction design and Bid document support for Terminal 4 Piling and Warehouse Removal and Shoreline Stabilization Project. Ted Trenkwalder, PE, SE (510) 839-8972 [email protected] 4006-2749 December 31, 2022 April 20, 2022 December 31, 2023 279,140.00 ✔ COWI North America 555 12th St #1700 Oakland, CA 94607
DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
COWI Vice President West Region
COWI Secretary
DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68 5/12/2022
5/12/2022
MayoryMayor

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For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:

City of Richmond
COWI North America, Inc, licensed engineers, will assist the City in preparing final plans, and technical specifications for the proposed wharf removal and shoreline improvement activities shown on the 60% plans. The scope includes a Bathymetric survey at the project, per project limits shown on the existing 60% plans, and a Topographic survey of the site using drone-based LiDAR point acquisition method to update visual information (photos, ortho-photo, etc.) in the Construction Documents. COWI will also prepare the technical specifications and schedule for the construction bid documents and provide support during the bid.

Complete scope of work attached.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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ADDRESS COWI North America, Inc.
555 12th Street
Suite 1700
Oakland, CA 94607
USA
TEL +1 510 839 8972
FAX +1 510 839 9715
WWW cowi.com
DATE 07 Apr 2022
PAGE 1/14

REF JNOT
PROJECT NO A242331
Dear Mr. Leach
Cost Proposal Terminal 4 Final Design
Per your request, COWI North America, Inc (COWI) is pleased to propose the following scope of work and budget in support of the Terminal 4 Piling and Warehouse Removal and Shoreline Stabilization Project ("the project") at Port Point San Pablo, Richmond, CA ("the project location"). This proposal was prepared in response to discussions with you and COWI staff during a series of meetings with the City and the California Coastal Conservancy and a site visit held in March of 2022.

Project Understanding
With this project, COWI understands the main goal is to update the existing 60% plans to reflect the present conditions and prepare final plans, and technical specifications for the proposed removal and shoreline improvements.

The Port of Richmond via the City of Richmond, as owner and project implementer, will manage construction bidding and implementation. The design document under this scope will be prepared to meet the Port's standards and in direct cooperation with the Port and its designated representative. COWI will interface with City staff on this project. Herein, the Port of Richmond and City of Richmond are referred to as the City.

COWI understands that the City is looking for a revised "cost estimate" (herein referred to as an Opinion of Probable Construction Costs, OPCC) on this project.

Rather, COWI should focus their efforts on using the proposed surveys to update the quantities shown on the plans and in the Construction Documents. The focus of the work is on de-risking these Construction Documents.

We understand that the ecological enhancement elements of the projects have been designed and could be part of a different contract but will be part of the final Joe Leach, Public Works Director

CITY OF RICHMOND ENGINEERING & CAPITAL IMPROVEMENTS
510-620-5478
[email protected]
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plan set as a separate sheet and corresponding specifications sections. For the purpose of the project ecological enhancements will include the following:

Seaweed, Planted berm, and Toe treatment (inclusive of oyster reefs).

COWI also understands that the City will perform Construction Management. The City anticipates having a designated Construction Manager who will have experience in marine demolition and restoration. The Construction Manager for this project will be hired by mid-April 2022 and is an integral component to review and provide contracting requirements for a successful project.

COWI will work toward a target delivery date of July 01 2022.

Team Organization and Roles
The roles anticipated for this project are as follows and as illustrated in the org chart below.

COWI will be the prime contractor, and other firms listed will be subcontractors.

Senior COWI staff will provide senior technical review and will lead all aspects of the final design. COWI will take a leading role in project management and is the Engineer of Record (EOR). The project's Professional Land Surveyor (PLS) is Erik Mueller, PLS, of eTrac.

Only key staff is included in this org chart. For a more detailed outline of staff anticipated to participate in the project, please see our detailed budget estimate with staff names, individual rates, and roles for the project.

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Figure 1 Team organizational chart.

Scope of Work
The scope of work is summarized in the bullets below and described in more detail in the following pages. The budget associated with each task is based on the current understanding of the project, its goals and objectives, project schedule, and other information gathered during proposal preparation.

Task 1 Field Works
Description
Per discussion with the City and the Conservancy, COWI reached out to eTrac to perform the following field works.
› Bathymetric survey at the project, per project limits shown on the existing 60% plans. Survey will be performed using a variety of techniques including single-beam and multi-beam survey, as practicable. COWI asked eTrac to provide pricing information for optional items relevant to this project. Our budget estimate is based on the "base" items outlined in eTrac's proposal.

See the detailed proposal submitted by eTrac as an attachment to this proposal. Scope will also include pile identification based on visual evidence captured by eTrac.

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› Topographic survey of the site using drone-based LiDAR point acquisition method; drone-based ortho-photo image acquisition and fly-over and "fly-in" video footage of interior of existing structures. The goal is to update visual information (photos, ortho-photo, etc.) in the Construction Documents. › Delineation of project limits using high-visibility paint to guide site visit during the pre-bid phase.

Deliverables
Key deliverables include new aerial, topographic, and bathymetric surveys to be used to update the plans and material quantities for the 90% Submittal.

Task 2 90% Plans, Specifications, and OPCC
Description
This task involves the preparation of 90% plans, specifications (technical sections listed in our assumptions), and OPCC, appropriate for the 90% level. COWI will review the existing 60% documents, revise for present conditions, and incorporate revisions necessary to bring these to 90%.

The level of work anticipated for this task is commensurate with the perceived level of risk surrounding this complex shoreline restoration and construction project.
› Hours have been allocated to review existing documents, and coordinate with the City of Richmond staff (including Construction Manager) as needed. › Apply changes and modifications to plans, layout, specs, and notes based on changes (if any) resulting from the environmental permits. This is part of the project de-risking and review of permit conditions.
› Coordinate with the City and Project Team for necessary restrictions to means and methods set within final environmental permitting documents are clearly presented in the drawings. This will mitigate against non-compliant bids resulting in change orders following bid selection. › Coordinate with the City and Project Team that the drawings provide a demolition and construction sequencing scheme to ensure that demolition and construction occurs in a planned manner to address top priority items first.

This helps mitigate against top priority items remaining unfinished in the case that significant cost increases occur during construction. Present approach will be to demolish deck and existing piles then install new landside improvements then remove all submerged items on the mudline.

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› Perform Risk Mitigation Workshop on the Construction Documents with the City to mitigate risks associated with costs, means, and methods. Though the technical specifications have been prepared, there is a need to perform a review of the City General Conditions, Plans, Specs, and Estimate as a whole so that it is consistent to the bidders. The workshop is assumed to last 2 hours.
› The ERSP (Enhanced Rock Slope Protection) has been finalized as a crosssection only, and no 3D model of the terrain has been prepared. COWI will prepare a 3D CAD surface as required to estimate final grades and volumes.

The present 60% plans clearly indicate that transitions (i.e., where the proposed ERSP meets existing grade) are to be finalized. Work control points will be added.
› Though the uncertainty surrounding the quantity of debris present on the floor has been characterized, additional clarification (de-risking) needs to be provided in the plans. This includes providing additional notes, augmenting certain detail sections, and refining language in the specs. Again, doing so will reduce the likelihood of potentially costly change order requests from the Contractor.
› Perform independent review of the Rock Slope Protection (RSP) sizing calculations that were performed by ESA. This assumes that the calculations will be communicated to COWI for review prior to commencing work. › Provide tables that can be used to list material quantity expected vs actual removed quantities found during demolition. This will capture the predicted cubic yardage and weight of expected removed materials and will be used by the contractor and owner to document removal for cost control purposes.

Though this has been performed by others prior, as Engineer of Record, COWI will need to review and perform independent check of these quantities. › We understand that a similar demolition project at Point Orient resulted in estimated cost of construction that is significantly higher than the OPCC carried out several years ago for this project. Factors influencing a cost estimate include market forces, core inflation, local dynamics, type of activities, cost of disposal, market participants, etc. The magnitude of these forces may shift from one year to another, and the recent COVID-19 pandemic has had a major impact on the economy, and on contractor risk perceptions in the Bay Area. COWI will re-assess those factors and prepare a bidding strategy accordingly. COWI will not revise the existing OPCC, per discussions with the City prior to preparing this proposal.

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COWI anticipates that approximately 20 sheets (total) will be required, as shown in the table below. Though we understand that the plans are at the 60% level, additional drafting is required consistent with the items outlined earlier including:
› Environmental protection (new sheet)
› Transition of the ERSP into the existing grade
› Incorporation of new bathymetric and topographic CAD surface from new surveys
› Demolition and construction sequencing
› Photo update in existing plans (in response to changing conditions) › Quantities and uncertainties and overall de-risking of the plans and notes.

A table of drawings is shown hereafter.

Table 1 Proposed list of drawings.

Sheet Type Details Number of Sheets Status
General Title, General Notes, Existing
Conditions, Bathymetry and
Topography, Access, and
Staging
6 60%
Environmental
Protection
Environmental Protection 1 New
Demolition Overview, Plans Details 7 60%
Civil ERSP Plan, Sections, and
Details
4 60%
Quantities Quantities 1 60%
ESTIMATED TOTAL 20
Existing 60% specifications will also be brought to the 90% design level.

Table 2 Proposed outline for specification sections and responsible party.

Section Title Magnitude of effort
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DIVISION
1 GENERAL REQUIREMENTS
1110 SUMMARY OF WORK Existing
1140 ENVIRONMENTAL REQUIREMENTS Existing

DIVISION
2 SITE WORK
2110 SITE PREPARATION Existing
2220 DEMOLITION Existing
2300 EARTHWORK Existing
2601 GEOTEXTILE Existing
2602 ENHANCED ROCK SLOPE

PROTECTION (ROCK MATERIAL)
Existing
2900 LIVING CROWN PLANTING Existing
2950 SITE RESTORATION Existing
2951 SEAWEED ENHANCEMENT Existing
3301 BAYCRETE REEF STRUCTURES Existing
A construction schedule will be developed based on the 90% design documents.

During this task we will coordinate with the City and Construction Manager to identify the preferred bidding approaches for pricing and managing risks and uncertainties (e.g., Lump Sum vs. Unit Price, managing quantities uncertainties, contingency, etc.). Three (3) 2-hour meetings are planned to develop the bidding strategy and pricing approach. The construction cost estimate will not be revised.

Deliverables
A draft copy of the following will be delivered per the schedule, and a revised copy will be delivered 2 calendar weeks after receiving comments from the City (comments requiring significant revisions are not anticipated):
› 90% Plans, delivered electronically, half-size (11x17) as PDF › 90% Specs, delivered electronically, as Word document › 90% Construction schedule, as Microsoft Project file
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› 90% OPCC, delivered as a Microsoft Excel spreadsheet
› 90% Bidding Strategy and Recommendations, as Word document Assumptions
› Excel spreadsheet with currently mapped out quantities of materials will be made available to COWI prior to commencing the work.
› RSP sizing calculations by others will be made available to COWI prior to commencing the work.
› COWI will not conduct additional engineering on the nature-based components of the Enhanced Rock Slope Protection (ERSP) such as planted berms. However, COWI will included these features in the Construction Documents; the work will entail producing plans that allow for a contractor to build the RSP and another contractor to build the enhancements at a later date, if so required by the City. Likewise, per our discussion with the City and the Conservancy no work on the oyster reef elements will take place.

Specifications for specialty concrete baycrete mix is to be provided by the Conservancy and/or City to the design team, as needed. We assume the City and Conservancy will help identify the defined bid price and/or refer to a suitable supplier for baycrete reef structures. No concrete design is included.

We assume the reef element locations and configurations, reef element sizes, rock toe protection, and seaweed enhancement measures will be as currently shown in the 60% design.
› No major redesign of any elements as currently shown on the 60% plans. 60% is a "freeze point". Any new feature other than those outlined in this proposal would require a modification of the budget, scope, and schedule. › If, during the execution of Task 1, COWI determines that additional re-design or engineering is required and that is not reasonably included in the items outlined in this Scope of Work, COWI will inform the City as soon as practicable. Work will resume when the City and COWI have aligned on the level of additional work that is required to advance to the Final level (Task 3).

Task 3 Final Plans, Specifications, and OPCC
Description
Upon final review of the Draft Final design by the City, final plans, specifications (technical sections listed in our assumptions), and OPCC will be prepared. Our budget is based on the following assumptions:

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› No major redesign of any elements as currently shown on the plan. › No additional detailed re-assessment of quantities is needed.

Deliverables
› Final Stamped Plans, delivered electronically, full-size (22x34) as PDF. › Final Stamped Technical Specs, delivered electronically, as Word document. › Final construction schedule, delivered electronically, as Microsoft Project file (or equivalent).
› Final OPCC, delivered as a Microsoft Excel spreadsheet › Final Bid Schedule
Assumptions
Task 4 Project Management
Description
This task includes project management activities necessary for us to perform the above-mentioned services. This includes meetings, invoice review, progress reporting, and internal project tracking and progress management.

As the project proceeds, Jean O. Toilliez (Project Manager) will track its progress against the planned scope, schedule, and budget. Budget tracking information along with project updates obtained through internal project team coordination will be compiled into progress reports.

COWI incorporated general project management tasks and project support services as noted in our detailed budget estimate.

Deliverables
› Monthly invoices
› Meeting agendas
› Minutes or meeting notes, including outcomes, items to be addressed, and next steps
› SharePoint Site with managed external access for a year DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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Assumptions
› The project is anticipated to span over a calendar duration of 3 calendar months (see our schedule); a longer project execution period will require a modification of our budget. Additional effort will be performed on a time and materials basis per the rate schedule attached to this proposal. › Hours assigned to coordination with the City are outlined in our detailed budget table. If the team exceeds that amount, a modification of the budget will be required.
› ODC consist of mileage to/from the project site and COWI staff residence within 20 miles.

Task 5 Bid Support
Description
This task will be led by COWI. The work will involve responding to inquiries from bidders, responses to requests for clarification substitution, bid walk, and bid review. Because the volume of work associated with this task is not straightforward to estimate, we based our budget on 32 hours (each) for the Project Manager, Project Director, and Senior Engineer, as outlined in our detailed budget estimate; distribution of labor will be distributed as needed during project execution, if approved by the City.

Deliverables
› Responding to inquiries from bidders, responses to requests for clarification substitution, bid walk, and bid review.

Assumptions
› 32 hours (each) for the Project Manager, Project Director, and Senior Engineer. This esstimate is an allowance and to be used at City’s discretion.

General Exclusions and Assumptions
Our approach, budget, and schedule are predicated upon the following generally applicable exclusions and assumptions:
› The risk associated with the potential presence of hazardous waste material in the warehouse or at the project site will be handled by the City. The City may perform advance mitigation in anticipation of the project. › COWI assumes that native CAD files will be provided prior to commencing the work.

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› Sub-consultant markup is 5%.
› The City will be responsible for preparing front-end specs including but not limited to Division 0 - Procurement and Contracting Requirements and Division 1 - General Requirement specification sections (except the Summary of Work and Environmental Protection sections listed above). › Existing quantities will be used as-is and no re-assessment or update of the quantities will be performed. If COWI engineers note significant conditions change that require additional quantification work, COWI will inform the City as soon as practicable. COWI will focus their efforts on managing uncertainties as part of the bidding strategy and recommendations work item. › No permitting support is needed; all permits were issued. › Bid support per assumptions in Task 5.
› Construction support will be funded by the City only and therefore fee is not included herein but will be performed per the rate sheet (see attached to this proposal) on a time and materials basis.

Budget Estimate and Staff Mix
The compensation for the work and scope described above is a time-and-materials (T&M) budget not to exceed (NTE) the amount shown in the table below and based on assumptions outlined in this document. The below table provides our estimated budget for each of the tasks described herein, and for the estimated schedule outlined herein. The actual distribution of labor and expenses may vary. Additional optional items are not included in the proposed budget. A detailed budget by task is provided as an attachment to this proposal along with our standard rates for 2022. The budget provides both the "base" items as well as the "optional" items discussed with the City. Staff mix is shown below. Staff distribution may evolve during project execution but key personnel highlighted in our org chart are committed to this project. COWI will endeavor to communicate early on with the City if staff mix needs to be adjusted in response to availability and project needs.

Table 1 Budget estimate.

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Table 1 Staff mix and individual rates. ODC and External Assistance costs are shown as amounts, not hours.

Schedule
The proposed schedule assumes that project is under contract is started in late April 2022 and that final plans are to be delivered around early July (see our schedule). This is an aggressive schedule that is predicated on key assumptions to materialize (see our detailed schedule in the attachments).

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The 2-month fast-tracked project schedule is a best-case scenario, in which no significant redesign effort and/or delay is experienced. The schedule may be affected by external factors outside of COWI's control. These factors include, but are not limited to, City staff availability, data acquisition, weather conditions, unforeseen site conditions, or contracting delays that may necessitate an extension to the intended project schedule, performance period, and budget.

If any of these factors were to manifest during the project execution, COWI will endeavor to communicate with the City as soon as practicable. Please see our detailed schedule in the attachments and related assumptions.

Terms and Conditions
We have attached a copy of our standard template for Project Agreement and General Conditions for Consultancy Services for your review.

Closure
On behalf of the entire COWI team, I am grateful for this opportunity to provide pricing on this project. Please email me ([email protected]) or Ted Trenkwalder ([email protected]) or call me (+1 510 267-7158) with any questions. I look forward to speaking with you soon.

Best regards,
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Jean O. Toilliez PhD PE
Project Manager
COWI NA Oakland, CA
Enc:
› eTrac hydrographic survey proposal and narrative
› Detailed budget estimate
› Detailed schedule
› Key staff resumes
› Standard rates COWI NA 2022
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For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Craig Murray CMO / Economic Development Craig Murray
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For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

450 Civic Center Plaza Ted Trenkwalder, PE, SE Craig Murray DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.

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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.

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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

1. CONTRACTOR shall provide all receipts and any other source documents for direct expenditures and costs that the CONTRACTOR incurred.

2. CONTRACTOR shall provide a progress report summarizing the current status of the project and the work for which the CONTRACTOR is requesting disbursement. Report shall include written substantiation of completion of the portion of the project for which disbursement is requested.

3. For SCC, CONTRACTOR shall maintain insurance coverage limits no less than the following:
a. General Liability: (Including operations, products and completed operations, as applicable) $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities under this agreement, or the general aggregate limit shall be twice the required occurrence limit. $1,000,000 per accident for bodily injury and property damage. b. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

State of California, its officers, agents, employees, and volunteers shall be covered as an additional insured for general liability and automobile liability. c. Worker’s compensation and Employer’s Liability: Worker’s compensation as required by law and Employer’s Liability of no less than $1,000,000 per accident for bodily injury or disease. d. Watercraft Liability (for private vessel) coverage: In the following amounts:
i. Vessels under 30 ft.: $1,000,000 combined single limit. ii. Vessels over 30 ft. or vessel involved in research: $2,000,000 combined single limit. f. Errors and Omissions Liability insurance with a minimum limit of liability of $1,000,000 Each insurance policy required by this section shall be endorsed to state that coverage shall not be canceled by either party, except after thirty days’ prior written notice by first class mail has been given to the SCC; or in the event of cancellation of coverage due to nonpayment, after ten days prior written notice to the SCC. The grantee shall notify the SCC within two days of receipt of notice that any required insurance policy will lapse or be cancelled. At least ten days before an insurance policy held by the grantee lapses or is cancelled, the grantee shall provide the SCC with evidence of renewal or replacement of the policy. b. The grantee hereby grants to the State of California, its officers, agents, employees, and volunteers, a waiver of any right to subrogation which any insurer of the grantee may acquire against the State of California, its officers, agents, employees, and volunteers, by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the grantee has received a waiver of subrogation endorsement from the insurer.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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For the Contract between the City of
Richmond and
COWI North America, Inc.

The following sections of the standard contract are modified as follows:

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees to the extent arising out of, or pertaining to, or relating to the negligence, or willful misconduct of the Contractor, except where caused negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, or willful misconduct of the Contractor, or its employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

DocuSign Envelope ID: F9874C1C-48EE-451A-A306-68F80A9A1E68

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March 7, 2023
Public Works
DATE: March 7, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Carl Capistrano, Facilities Maintenance Superintendent
Subject: Contract with Security Signal Devices, Inc.

FINANCIAL IMPACT: The funds expended for this contract will be from budgeted fiscal years 2022-2023 through 2024-2025.

Department of Public Works (01232531- 400218)

PREVIOUS COUNCIL
ACTION:

November 21, 2017

STATEMENT OF THE
ISSUE:

The Department of Public Works is seeking approval of
the contract with Security Signal Devices, Inc. for
intrusion and fire alarm maintenance and monitoring
services for City buildings.

RECOMMENDED ACTION: APPROVE a contract with Security Signal Devices, Inc. for intrusion and fire alarm maintenance and monitoring services for City buildings, in an amount not to exceed $450,000, over a three-year period beginning March 21,
2023, and ending March 21, 2026, with an option to
extend an additional two years, in a total amount not-toexceed $300,000 for the additional two-year period – Public Works Department (Daniel Chavarria 510-620-
5478/Carl Capistrano 510-620-6896).

AGENDA
REPORT

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March 7, 2023
DISCUSSION:

The City contracts for intrusion and fire alarm maintenance and monitoring services at all City buildings. On October 6, 2022, a Request for Proposal (RFP) for these services was solicited via Bids Online. Five-hundred fifty (550) vendors were notified of this posting. On November 8, 2022, three proposals were received and evaluated.

Company
Experience
40 Points
RFP
Responses
30 Points
Pricing
30 Points Total Points
Community Fire
Protection 23 18 20 61
First Alarm 29 25 27 81
Security Signal Devices 40 27 23 90
Security Signal Devices, Inc. (SSD) has been the City’s contractor for intrusion and fire alarm maintenance and monitoring services for the past several years. Their systems are 100 percent compatible with City buildings. SSD has the history and experience to address and resolve our issues, providing fast and immediate service.

City staff recommends approval of a contract with SSD for intrusion and fire alarm maintenance and monitoring services, with a term beginning March 21, 2023, and ending March 21, 2026. The contract with SSD for intrusion and fire alarm maintenance and monitoring services is requested in an amount not-to-exceed $450,000 over a three-year period, with an option to extend an additional two years in an amount not-toexceed $300,000.

DOCUMENTS ATTACHED:

Attachment 1 – Security Signal Devices, Inc. Contract
Attachment 2 – Request for Proposal
Attachment 3 – Response to Request for Proposal
Attachment 4 – Bids Online Project Report

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Attachment 2

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Attachment 3

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Attachment 4

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March 21, 2023
Public Works
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, Director of Public Works
Mary Phelps, Project Manager
Subject: Contract for the FY 2022-23 Grade 5 Risk Assessment Analysis (RAA) Sewer Line Replacement of The Sanitary
Sewer Collection System per the Baykeeper Settlement
Agreement
FINANCIAL IMPACT: There is no impact to the General Fund. The funding for this project will be paid from Wastewater Enterprise
Funds – Org/Obj 40322931-400708-22230.

PREVIOUS COUNCIL
ACTION:

On October 3, 2021, City Council adopted Resolution
115-21 approving Veolia to manage a subcontract with
W.R. Forde and Associates for the 2021-22 Grade 5 RAA
Sewer Line Repair/Replacement Project.

STATEMENT OF THE
ISSUE:

City staff is recommending City Council authorize the
issuance of a task authorization to Veolia to award and manage subcontracts with D’Arcy and Harty
Construction, Inc. (San Francisco), V.W. Housen &
Associates, and Questa Engineers to replace and/or
rehabilitate specific sanitary sewer pipelines in the
Richmond Municipal Sewer District collection system.

The City is required to replace and/or rehabilitate a
minimum of two (2) miles annually per the Baykeeper
Settlement Agreement.

AGENDA
REPORT

3-21-23, CC Mtg.

March 21, 2023
RECOMMENDED ACTION: ADOPT a resolution authorizing the issuance of a task authorization to Veolia Water to manage (on behalf of the City) subcontracts with: D’Arcy and Harty Construction, Inc., VW Housen and Questa Engineers to replace and
or rehabilitate specific sanitary sewer pipelines, in an amount not to exceed $2,075,622 [D’Arcy and Harty
Project cost of $1,319,500 plus 16.5 percent mark-up of $217,718, plus 30 percent contingency of $395,980 plus

16.5 percent mark-up of $65,315; VW Housen project
cost of $36,000 plus 16.5 percent mark-up of $5,940,
plus 30 percent contingency of $10,800, plus 16.5
percent mark-up of $1,782; Questa Engineers Project
Cost of $15,000, plus 16.5 percent mark-up of $2,475,
plus 30 percent contingency of $4,500, plus 16.5 percent mark-up of $743)] (Public Works - Daniel Chavarria 510- 620-5478/Mary Phelps 510-621-1269).

DISCUSSION:

Pursuant to Paragraph ¶31.c of the 2018 Settlement Agreement between the City of Richmond and Baykeeper, the City is required to replace or repair at least two (2) miles of Grade 5 gravity sewer per year, based on a five (5) year rolling average.

In order to achieve this goal, the City is required to allocate annual capital funding to cover the cost of these mandated repairs.

On October 17, 2022, the proposal was posted to BidsOnLine, and thirty-four (34) prospective bidders downloaded the bid information. On October 26, 2022, a mandatory walk-through was conducted with Veolia staff and eleven (11) participants. On November 22, 2022, four (4) bids were received from (in alphabetical order): Cratus, Inc., D’Arcy and Harty Construction, Inc., Glosage Engineering Inc., and W.R. Forde and Associates.

The bids received were as follows (in alphabetical order):

Contractor Contractor Bid Amount
Cratus, Inc. $2,245,945
D’Arcy and Harty Construction, Inc. $1,319,500
Glosage Engineering, Inc. $1,689,602
W.R. Forde and Associates $2,543,000
Yader A. Bermudez, City of Richmond Retired Annuitant, Chandrasekar Venkatraman, Veolia Senior Project Manager, and Jayne Lopez, Carollo Engineers, reviewed the bids and determined that D’Arcy and Harty was the lowest responsive bid. Two pre-qualified

3-21-23, CC Mtg.

March 21, 2023
technical firms (V.W. Housen & Associates and Questa Engineers) also submitted acceptable proposals to provide compaction testing and engineering services during construction for this project for a total amount not to exceed $54,522 (project cost, plus mark-up, plus contingency and mark-up). As such, the task authorization for the project shall not exceed $2,075,622 [Project cost of $1,370,500, plus 16.5 percent mark-up of $226,133, plus 30 percent contingency of $478,990)].

Due to unforeseen conditions that may be experienced in the field, the City is requesting a significant contingency amount of 30 percent. This is so that the project will progress on time in order to meet the demands of the Baykeeper Settlement Agreement.

City staff is requesting City Council adopt the resolution approving the issuance of a task authorization to Veolia in the amount of $1,596,633 with an authorized contingency of 30 percent for a total contract not to exceed $2,075,622.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution – 2022-23 Sewer Line Replacement Project Attachment 2 – Prospective Bids FY 2022-23 Sewer Line Replacement Project Attachment 3 – Canvass of Bids FY 2022-23 Sewer Line Replacement Project Attachment 4 – Task Authorization – 2022-23 Sewer Line Replacement Project Attachment 5 – Memo – Contract Compliance
Attachment 6 – Resolution 82-19
Attachment 7 – Resolution 84-19

3-21-23, CC Mtg.

Reso. No.

RESOLUTION NO. ____

A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING THE ISSUANCE OF A TASK AUTHORIZATION FOR THE 2022-23 GRADE 5 RISK ASSESSMENT ANALYSIS GRADE 5 SEWER LINE REPLACEMENT PROJECT IN THE

SANITARY SEWER COLLECTION SYSTEM, AS REQUIRED IN THE BAYKEEPER SETTLEMENT AGREEMENT, FOR AN AMOUNT NOT TO EXCEED $2,075,622 WHEREAS, the City of Richmond entered into a settlement agreement with San Francisco Baykeeper in 2018 in connection with the City’s significant sanitary sewer overflows which occur during wet rainy weather due to the condition of the City’s sanitary sewer collection system; and
WHEREAS, the City of Richmond agreed, as part of the settlement agreement with with San Francisco Baykeeper, to make improvements to the City’s sewer collection system by rehabilitating or repairing at least two (2) miles of Grade 5 pipes annually; and WHEREAS, these Grade 5 pipes have been identified through closed-circuit television (CCTV) inspection; and
WHEREAS, these Grade 5 pipes have been assigned a “Risk Assessment” based on the probability of failure by a licensed engineer; and
WHEREAS, the City of Richmond and Veolia collectively compiled a list of these Grade 5 pipes; and
WHEREAS, on October 17, 2022, a request for proposals was posted to BidsOnLine; and
WHEREAS, thirty-four prospective applicants downloaded the documents from BidsOnline; and
WHEREAS, on October 26, 2022, Veolia conducted a mandatory walk-through with eleven (11) participants; and
WHEREAS, on November 30, 2022, four (4) bids were received from (in alphabetical order): Cratus, Inc., D’Arcy and Harty, Glosage Engineering, Inc.; and W.R. Forde and Associates.; and
WHEREAS, Yader A. Bermudez, (City of Richmond Retired Annuitant), Chandrasekar Venkatraman, Veolia Senior Project Manager, and Jayne Lopez, Veolia Collection System Project Manager, reviewed the bids and determined that D’Arcy and Harty Construction, Inc., was the lowest responsive bid; and
WHEREAS, the project also calls for compaction testing and engineering services during construction; and
WHEREAS, V.W. Housen & Associates and Questa Engineering, pre-qualified technical firms previously approved via Resolutions 84-19 and 82-19 respectively, submitted acceptable proposals for engineering services during construction and compaction testing, for amounts not to exceed $25,000 and $15,000 respectively; and WHEREAS, the FY 2022-23 Grade 5 Risk Assessment Analysis (RAA) Line Replacement Project will not exceed $2,075,622 [Project cost of $1,370,500, plus 16.5% markup of $226,133, plus 30% contingency of $478,990)]; and WHEREAS, the Water Resource Recovery Department will issue a project Task Authorization to Veolia and Veolia Water West Operating Services, Inc. will manage the subcontracts with D’Arcy and Harty Construction, Inc. (contractor), V.W. Housen & Associates, and Questa Engineering (consultants).

3-21-23, CC Mtg.

Reso. No.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the Water Resource Recovery Department to issue a project Task Authorization to Veolia for the FY 2022-23 Grade 5 Risk Assessment Analysis (RAA) Line Replacement Project will not exceed $2,075,622 [Project cost of $1,370,500, plus 16.5% markup of $226,133, plus 30% contingency of $478,990)]. ******************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on March 21, 2023, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on March 21, 2023.

Pamela Christian, Clerk of the City of Richmond

3-21-23, CC Mtg.

Reso. No.

CLERK’S CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:

The foregoing resolution is a full, true, and correct copy of Resolution No. duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the 21st day of March 2023, of which meeting all of the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.

Such agenda was further posted, and such meeting was conducted in accordance with and pursuant to Executive Order N-29-20, signed by the Governor of the State of California on March 17, 2020, and Executive Order N-35-20, signed by the Governor of the State of California on March 21, 2020.

I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true, and correct copy of the original resolution adopted at said meeting.

Said resolution has not been amended, modified, or rescinded since the date of its adoption and the same is now in full force and effect.

Dated: , 2023.

City Clerk of the
City of Richmond
[SEAL]

3-21-23, CC Mtg.
2022-23 GRADE 5 RAA LINE REPLACEMENT PROJECT
Showing 4 Bid Results
Vendor
D'Arcy and Harty Construction Inc.
1300 Carroll Ave
San Francisco, California 94124
Contact: William Tobin
Phone: 41 5·822·5200
Glosage Engineering Inc
635 S 31st St
Richmond, California 94804
Contact: Luis Guzman
Phone: 510-815-4505
Cratus Inc
945 Taraval St
#302
San Francisco, California 94116
Contact: Michael Kirwan
Phone: 415-939-2840
W.R. Forde Associates, Inc
984 Hensley Street
Richmond, California 94801
Contact: David Voorhis
Phone: 510-215-9338
Type Bid Amount Responsive
$1,319,500.00
Local $1,689,602.00
OSB $2,245,945.00
Local $2,543,000.00

3-21-23, CC Mtg.
2022-23 GRADE 5 RAA LINE REPLACEMENT PROJECT
Showing 34 Prospective Bidders
Vendor Type Status Pre-Bid Meetin Classific
Argonaut Constructors Bidder no Prime
360 Sutton Place
Santa Rosa, California 95407
Contact: Dave Stanford
Phone: 707-542-4862
Fax: 707-542-4897
[email protected]
Bargas Environmental Consulting, LLC OSB, DBE, MBE, CADIR, WBE Bidder no Subcontr 3604 Fair Oaks Blvd., Suite 180
Sacramento, California 95864
Contact: Angela DePaoli
Phone: 916-993-9218
[email protected]
Bay Area Builders Exchange Non- no Other
3055 Alvarado Street Bidder,
San Leandro, California 94577 receive
Contact: Jeannie Kwan communi<
Phone: 51 0-483-8880
Fax: 51 0-352-1 509
[email protected]
Bay Hawk Inc CADJR, DBE, WBE, Local Bidder no Prime
201 W Richmond Ave
Richmond, California 94801
Contact: Mary Wika
Phone: 510-223-3142
Fax: 510-776-5886
[email protected]
Bid America Bidder no Other
41 085 Elm Street
Murrieta, California 92562
Contact: Tracy Kirby
Phone: 951-813-2084
[email protected]
BidGrid Bidder no Supplier
15 Laguna Robles, Carmel Valley CA 93924
Carmel Valley, California 93924
Contact: tuyenluu
Phone: 012-345-6789
[email protected]

3-21-23, CC Mtg.

Vendor Type Status Pre-Bid Meetin Classif1c
Carollo Engineers, Inc Bidder no Prime
2795 Mitchell Dr
Walnut Creek, California 94598
Contact: Mary Ann Mavrogianes
Phone: 925-932-171 0 ext. 80052
[email protected]
Con-Quest Contractors, Inc. OSB Bidder no Prirne
290 Toland Street
San Francisco, California 94124
Contact: Paul Loukianoff
Phone: 415-206-0524
Fax: 415-206-0528
[email protected]
Con-Quest Contractors, Inc. OSB Bidder no Prime
290 Toland Street
San Francisco, California 94124
Contact: Paul N. Loukianoff
Phone: 415-206-0524
Fax: 415-206-0528
[email protected]
ConstructConnect Bidder no Prime
3825 Edwards Rd
Suite 800
Cincinnati, Ohio 45209
Contact: Jim Rittenhouse
Phone: 877-737-6482
Fax: 312-275-7197
[email protected]
Construction Bidboard, Inc Non- no Other
11622 El Camino Real Bidder,
Suite 100 receive
San Diego, California 92130 communi<
Contact: Kurt Pitzer
Phone: 800-479-5314
[email protected]
Cratus Inc OSB Bidder no Prime
945 Taraval St
#302
San Francisco, California 94116
Contact: Michael Kirwan
Phone: 415-939-2840
Fax: 415-520-6037
[email protected]

3-21-23, CC Mtg.

Vendor Type Status Pre-Bid Meetin Classiflc
D'Arcy and Harty Construction Inc. Bidder no Prime
1300 Carroll Ave
San Francisco, California 94124
Contact: William Tobin
Phone: 415-822-5200
Fax: 415-822-0747
[email protected]
Deltek Bidder no Prime
2291 Wood Oak Dr
Herndon, Virginia 20171
Contact: Source Management
Phone: 206-373-9500
[email protected]
Dodge Data & Analytics Bidder no Other
300 American Metro Blvd
Hamilton, New Jersey 08619
Contact: Dodge Reports
Phone: 877-784-9556
[email protected]
EntramCorp Bidder no Other
24123 Peachland Blvd.C4-31 0
Port Charlotte, Florida 33954
Contact: Samantha Ayres
Phone: 888-888-0900
Fax: 000-000-0000
[email protected]
Ghilotti Bros., Inc. Bidder no Prime
525 Jacoby Street
San Rafael, California 94901
Contact: Sarah Kriletich
Phone: 415-454-7011
Fax: 415-454-8376
[email protected]
Gierlich Mitchell Inc. Bidder no Supplier
135 S State College Blvd
Brea, California 92821
Contact: Angie McDaniel
Phone: 916-996-1739
[email protected]
Glosage Engineering Inc Local Bidder no Prime
635 S 31st St
Richmond, California 94804
Contact: Luis Guzman
Phone: 510-815-4505
[email protected]

3-21-23, CC Mtg.

Vendor Type Status Pre-Bid Meetin Classific
H & R Plumbing and Drain Cleaning, Inc. DBE Bidder no Subcontr 4221 Appian Way
El Sobrante, California 94803
Contact: Horacia Franco
Phone: 510-222-5556
Fax: 510-222-4627
[email protected]
HammerHead Trenchless Non- no Supplier
500 South CP Avenue Bidder,
Lake Mills, Wisconsin 53551 receive
Contact: Mara Nugent communi<
Phone: 920-648-4848
[email protected]
IMS Bidder no Other
945 Horn blend Street
Suite G
San Diego, California 92109
Contact: Mark Ettingsys
Phone: 888-467-3151
[email protected]
K.J. Woods Construction Inc Bidder no Prime
1485 Bayshore Blvd #149
San Francisco, California 94124
Contact: Kieran Woods
Phone: 415-759-0506
Fax: 415-468-1359
[email protected]
kninc Bidder no Other
907 Park Street
San Diego, California 92093
Contact: Katten Nepalen
Phone: 800-444-8884
[email protected]
Lg Engineering CADIR, OSB, Local Bidder no Prime
323 21st street
richmond, California 94801
Contact: Leonardo Quintero
Phone: 510-932-8212
[email protected]
LSA Associates Local Bidder no Other
157 Park Place
Richmond, California 94801
Contact: Marketing
Phone: 510-236-6810
Fax: 510-236-3480
[email protected]

3-21-23, CC Mtg.

Vendor Type Status Pre-Bid Meetin Classifrc
Ninyo & Moore CADIR, MBE Bidder no Subcontr
2020 Challenger Drive, Suite 103
Alameda, California 94501
Contact: Elizabeth Brooks
Phone: 510-343-3000 ext. 15201
[email protected]
Pacifrc Trenchless, Inc. Bidder no Prime
1776 11TH STREET
Oakland, California 94607
Contact: Alan Casserly
Phone: 510-986-0244
Fax: 510-986-0245
[email protected]
Questa Engineering Corporation Local Bidder no Subcontr 1220 Brickyard Cove Road
Suite 206
Richmond, California 94807
Contact: W Hopkins
Phone: 510-236-6114 ext. 222
Fax: 510-236-2423
[email protected]
S&S Trucking DBE, OSB, MBE Bidder no Subcontr
477 Roland Way
Oakland, California 94621
Contact: Michael
Phone: 510-913-4735
[email protected]
SBIW,Inc. Bidder no Supplier
5002 Lakeview Dr Unit 202 ·
San Ramon, California 94582-4322
Contact: Serge Bouchard
Phone: 925-415-0842
[email protected]
Sequoia Ecological Consulting, Inc. CADIR, DBE, OSB, WBE Bidder no Subcontr 156 Diablo Road
Suite 320
Danville, California 94526
Contact: Debie Montana
Phone: 925-855-5500
[email protected]

3-21-23, CC Mtg.

Vendor Type Status Pre-Bid Meetin Classific
Thompson Builders Corporation Bidder no Prime
5400 Hanna Ranch Road
Novato, California 94945
Contact: Leah Oba
Phone: 415-456-8972
Fax: 415-459-0665
[email protected]
W.R. Forde Associates, Inc Local Bidder no Prime
984 Hensley Street
Richmond, California 94801
Contact: David Voorhis
Phone: 510-215-9338
[email protected]

3-21-23, CC Mtg.

Date:

VWNA Project #:

Administration
Engineering Proposed by:

Planning Rodrigo Vignau, Veolia Water West Operating Services Design X
Construction X Reviewed by:

Construction Chandrasekar Venkatraman, Veolia Water West Oper. Services Sanitary Sewer X
Storm Sewer Reviewed by:

Sanitary P.S. Mary Phelps, Authorized City Dept. Rep. (PO verification) Storm P.S.

Wastewater Reviewed by:

City of Richmond, Finance Department
Other (specify below)
Approved by:

Daniel Chavarria
City of Richmond, Public Works Director
Approval Date:

Original Line Item Approved Cost: 1,370,500.00 $
Approved Markup/Margin 226,132.50 $
Previously Authorized Amount: $0.00 Total Authorized Amt.: 1,596,632.50 $ Scope of Services
2022-23 Grade 5 RAA Line Repl. Veolia Markup
Bids/Estim. SUBTOTAL 16.50% TOTAL
D'Arcy & Harty 1,319,500 1,319,500 217,718 1,537,218
36,000 5,940 41,940 36,000
Questa Engineering- testing (estim.) 15,000 15,000 2,475 17,475 TOTAL 1,370,500 1,370,500 226,133 1,596,633
Attachments
Scope of Work Attachment A copy
Copy of D'Arcy & Harty's bid
TASK

AUTHORIZATION
January 6, 2023
Activity Classification
(Check applicable)
2022-23 Grade 5 RAA Line Replacement Project
TBD
The 2022-23 Grade 5 RAA Replacement Project replaces (21) pipelines with an approximate combined length of 5,667 lineal feet. This task authorization is submitted based on direction provided by the City of Richmond to perform the following full line replacements:

The pipe segments to be rehabilitated for this project are identified in Scope of Work Attachment A (see attached bid). The work will include replacement of deteriorated sewer pipe segments within the collection system using pipe bursting or open cut as discussed further below. For pipe replacement work, pipe bursting is the preferred method and then followed by open cut. The Contractor shall conduct a pre-CCTV to locate and reinstate laterals. A complete NASSCO graded postconstruction CCTV survey of the entire line segment (manhole to manhole) shall be completed upon completion of the work (no later than one week after the repair or replacement) and provided to Veolia.

This project was competitively bid to be performed on a "design-build" basis and the Contractor is responsible for engaging the services of an engineering firm to issue design drawings for lines with utility conflicts and other constructability issues and also issue the final as-built drawings. Hence, per the City's direction, no engineered drawings were provided for this pipe replacement project. T&M not to exceed fees are included for compaction testing services as well as engineering support services in this proposal. All services provided for design support by V. W. Housen & Associates and for compaction testing services by Questa Engineering shall be tracked by Veolia and billed to the City with associated markups. All unused funds (and associated Veolia markup) shall return to the City.

On October 17, 2022, the City posted the Request for Bids on Bids Online, and Veolia conducted a mandatory jobwalk with (11) participants on October 26, 2022. On November 30, 2022, (4) bids were received from qualified contractors; the apparent low bid received was from D'Arcy & Harty Construction Inc. in the amount of $1,319,500.00. Veolia evaluated all of the bids and found them to be responsive and complete and recommends awarding the contract to D'Arcy & Harty Construction, who is the low bidder.

The total authorization amount of this TA is $1,596,633.00, which includes Veolia's 16.5% markup as well as NTE estimated design and testing amounts for V.W. Housen & Associates and Questa Engineering, respectively.

V.W. Housen & Associates - design
support (estim.)
for
SignNow e-signature ID:
c7ebfd2f5b...
01/09/2023 19:29:11 UTC

3-21-23, CC Mtg.
2022-23 RAA
Line
Replacement
US Node DS Node Location (Approximately)
Length
from
GIS (ft)
NASSCO

PACP QR
Engineer's
Estimate
Type of Repair
Special Conditions (eg. Line
under sidewalk, bus lanes, RR
tracks, utilities, etc.)
Diameter (in) NASSCO PACP Structural Quick
Rating
Contractor Bid $
1 I13MH2884 H13MH623 559 44th St 480.8 5A41 $211,551 Replace with 8" Pipe. Under sidewalk 6 5A41 $ 2 H13MH2748 H13MH242 319 Wilson Ave 297.0 5241 $131,844 Replace with 8" Pipe. In roadway 6 5241 $ 3 E13MH2071 E13MH2072 5311 Creely Ave 12.4 5100 $11,000 Replace Pipe In roadway 16 5100 $ 4 F7SF233 F7MH2242 318 Tunnel Ave 163.6 5741 $72,000 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. In roadway 6 5741 $
5 K11SF499 K11MH1883 2323 Maricopa Ave 410.3 5D39 $180,539 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. In roadway 6 5D39 $
6 H13SF532 H13MH231 322 Key Blvd 238.0 5545 $100,749 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Under sidewalk 6 5545 $
7 L12MH579 L12MH578 2901 Howard St 60.2 5242 $26,502 Replace with 8" Pipe. In roadway 6 5242 $ 8 H13SF113 H13MH239 12044 San Pablo Ave 392.9 533A $172,895 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Under sidewalk 6 533A $
9 H13SF108 H13MH2754 495 Key Blvd 192.2 5142 $190,285 Replace Pipe. Install New Manhole at "SF" Cleanout. In roadway 18 5142 $
10 H13MH245 H13MH229 417 Key Blvd 160.7 5343 $70,725 Replace with 8" Pipe. Backyard - Easement 6 5343 $ 11 I13SF893 I13MH48 516 McLaughlin St 522.1 5942 $229,736 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Backyard - Easement 6 5942 $
12a H13SF119 H13MH256 5008 Barrett Ave 225.0 5222 $104,625 Replace with 8" Pipe. Install New Manhole at "SF"' Cleanout. Backyard - Easement 6 5241 $ 12b H13MH256 H13MH245 5008 Barrett Ave 200.0 5222 $93,000 Replace with 8" Pipe Backyard - Easement 6 5222 13 H13SF125 H13MH2760 12278 San Pablo Ave 215.0 5241 $100,000 Replace with 8" Pipe. Install New Manhole at "SF"' Cleanout. Backyard - Easement 6 5241 $ 14 G7SF1002 G7MH2893 327 Golden Gate Ave 72.0 $35,000 Replace with 8" Pipe. Install New Manhole at "SF"' Cleanout. In roadway 6 $
15 I9MH1666 I9MH1668 605 Second St 251.0 5847 $116,715 Replace with 8" Pipe. In roadway 6 5847 $ 16 G10MH1584 G10MH1586 2101 Cutting Blvd 265.0 $123,225 Replace with 8" Pipe. Behind curb - under driveways 6 $ 17 J9MH643 I9MH1664 634 4th St 270.0 $125,550 Replace with 8" Pipe. In roadway 6 $ 18 K11SF503 K11MH2472 1097 23rd St 357.0 $166,005 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Under sidewalk /curb 6 $
19 K11SF539 K11MH2472 1039 23rd St 346.0 $160,890 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Under sidewalk/curb 6 $
20 I13SF67 I13MH2094 12488 San Pablo 535.0 $248,775 Replace with 8" Pipe. Install New Manhole at "SF" Cleanout. Under sidewalk. 6 $
21 $
22 $
23 $
24 $ 50,000.00
25 $
26 $
27 $
$
"Attachment A" - Detailed Line Segments for Replacement (Revised 11/23/2022 - Addendum No. Four)
Total Contractor Bid Amount (Amount) for items 1-27 above NASSCO Post Construction CCTV
Hardscape Restoration, Paving & Striping
Final As-Built Drawings & Closeout Documents
Mobilization & Demobilization
Field Verification & Design
Bonds & Insurance
Revocable Allowance for disposal of Contaminated Soil (Prior Approval by Owner)

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Memo
To: Mary Phelps, Project Manager I
From: Gina Baker, Employment Program Manager
CC: Tamara Walker, Yader Bermudez
Date: 2/17/2023
Re: Sewer Line Replacement Project
In accordance with the Richmond Business Opportunity Ordinance (RMC 2.50) “Good Faith Efforts” are the steps undertaken by a “bidder” to comply with the goals and requirements of the Business Opportunity Ordinance, including providing incentives for contracting with Richmond Business Enterprises (RBEs) and Small Richmond Business Enterprises (SRBEs) and contracting with Contractors that subcontract with RBEs and SRBEs.

Below please find a review of the bids received for the abovementioned project:

1. Cratus, INC. – San Francisco, CA - $ 2.245,945.00

2. D’Arcy & Harty Construction, INC. – San Francisco, CA - $1,319,500.00

3. Glosage Engineering, INC. – Richmond, CA - $1,689,602.00

4. W.R. Forde Associates, INC. – Richmond, CA - $2,543,000.00 While Glosage Engineering and W. R. Forde Associates, INC are eligible for rating incentives under (RMC

2.50 (a)(c)) the applied discount still does not reduce their bid amount to be less than D’Arcy & Harty Construction of San Francisco.

D’Arcy & Harty Construction has been deemed the lowest bidder for this project.

Please email me with any questions or concerns, [email protected].

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March 21, 2023
Public Works
DATE: March 21, 2023
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works
Subject: City Council approved an Encroachment Agreement application at 130 E. Scenic Ave. At City Council’s
direction, City entered into an Encroachment Agreement
with owners; it now presents the executed Agreement to
City Council, pursuant to RMC 12.30.200.

FINANCIAL IMPACT: This item does not impact the City’s General Fund. The applicant has paid the processing fee(s) for this request and will also remit all costs associated with entering into an Encroachment Agreement and performing
improvements.

PREVIOUS COUNCIL
ACTION:

A Public Hearing was held, and public comment was
taken, on February 21, 2023. The February 21st hearing
had been continued from February 7th.

STATEMENT OF THE
ISSUE:

On February 21, 2023, the City Council adopted
Resolution 20-23, which determined that the requisite
findings of RMC 12.30.190(a)(1)(A-G) had been met; it
then approved the Encroachment Agreement application
for 130 E. Scenic Avenue, which allows for a private
landowner encroachment into the unimproved public right of way. City Council further directed and authorized City staff to enter into an Encroachment Agreement with the
property’s owners. The RMC requires that the City
Council formalize its Encroachment Agreement decision
within 30 days following the Public Hearing.

AGENDA
REPORT

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March 21, 2023
RECOMMENDED ACTION: ADOPT a resolution to approve the Encroachment Agreement between the City and the title of record
property holders of 130 E. Scenic Avenue for a private
landowner fence encroachment into the unimproved
public right-of-way at said address; and reaffirm its
decision that the findings pursuant to RMC

12.30.190(a)(1)(A-G) have been met. The executed
Encroachment Agreement will be recorded on the
property’s title and thereby bind successors in perpetuity. – Public Works Department (Daniel Chavarria/Robert
Armijo 620-5477)
DISCUSSION:

On June 28, 2022, the City Council passed and adopted Ordinance No. 09-22 N.S. (“Ordinance”), which amended the Richmond Municipal Code (“RMC”) to address public ROW encroachments. Specifically, the Ordinance amended Article XII - Public Works, Chapter 12.30 - Encroachments and Easements in the Public Rights-of-Way, Part 3 - Private Landowner Encroachment(s) Into Unimproved Portions of Public ROW (i.e., Section 12.30.170, et seq.). The amendments incorporated provisions to codify the City’s long-standing practice of allowing private landowner encroachments into the public ROW, subject to certain conditions.

RMC 12.30.180 requires private landowners to submit an Encroachment Agreement Application (“Application”) by way of a letter, pursuant to RMC 12.30.180(a), to the Engineering Division of the Public Works Department (“PW-Engineering”) for encroachments placed in the public ROW. RMC 12.30.200, et seq. grants City Council the authority to approve such applications based on the City Engineer’s Findings. The effect of an approval then authorizes City staff to enter into an Encroachment Agreement between City and the property owner(s). This Encroachment Agreement, once finalized, is recorded on the property’s title and binds the owner(s) and any successive owners in perpetuity.

The title of record property owners (“Owners”) of 130 E. Scenic Avenue submitted an Application to the City Engineer for approval of a new fence paralleling the roadway at 130 E. Scenic Avenue (“Subject Property”) in an area within the public ROW on May 31, 2022. At the request of City staff, Owners revised their Application, and City staff received those revisions on February 7, 2023.

Pursuant to RMC 12.30.180(a)(8), PW-Engineering sent a “Notice of Encroachment Agreement Application” to properties within 300 feet of Subject Property; and, to the Neighborhood Council as per RMC 12.30.110(a)(1). Thereafter, pursuant to RMC

12.30.200(d), the City Clerk’s Office noticed a Public Hearing for February 7, 2023, later continued to February 21, 2023, at which time the City Council took public comment. Pursuant to RMC 12.30.200(d), the Clerk’s Office sent a Public Hearing notice by U.S. Mail to neighbors within 300 feet of Subject Property on January 25,

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March 21, 2023
2023; and, as a courtesy, simultaneously noticed the Neighborhood Council. The notice was also published in West County Times on January 27, 2023. A courtesy notice of the Public Hearing’s continuation was sent to neighbors and the Neighborhood Council on February 10, 2023. Pursuant to 12.30.200(b), a copy of the Application was made available for review in the City Clerk’s Office on February 9, 2023.

On February 21, 2023, the City Council held a Public Hearing. After receiving Public Comment, the City Council adopted Resolution 20-23, which made the abovereferenced, required findings pursuant to the RMC. Resultingly, the City Council approved the Application for a private landowner encroachment into the unimproved public ROW at Subject Property. Specifically, the City Council made the following determinations based on the City Engineer’s findings, pursuant to RMC 12.30.200(f) and 12.30.190(a)(1)(A-G):
(1) Findings.
(A) Complete application contains all necessary, supporting information.  On May 31, 2022, the property owners, Eli Berland and Kathleen Berland (collectively, the “Applicant”) submitted an application for an Encroachment Agreement and supporting information. The application is complete. (B) The encroachment does not conflict with adopted street improvements or similar plans, or any in development, or that can be anticipated.  The encroachment does not conflict with adopted street improvements or similar plans, nor any street improvements that are in project development; nor are there any street improvements anticipated in this area in the foreseeable future.
(C) The encroachment does not pose a public health or safety hazard as determined by City Engineer.
 The encroachment does not pose a public health or safety hazard as determined by the City Engineer. City staff did conduct a sightline study, and the Applicant did provide renderings to demonstrate the sight distances for this proposal, which are part of the application.
(D) The encroachment does not substantially obscure the main property frontage.  The encroachment is a fence that is 72 inches high with the bottom two (2) feet constructed of solid wood, while the top four (4) feet are fifty percent (50%) open. Thus, the encroachment does not substantially obscure the main property frontage.
(E) The encroachment does not adversely impact or affect adjacent properties; and/or result in facilities discordant or inconsistent with other structures placed or erected upon the main property or in the existing ROW; and or make gratuitous use of ROW if the property is not strictly necessary for the proposed use.

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March 21, 2023
 There are no residences across the street. The encroachment occurs on a hillside that slopes steeply from the roadway to the home. The encroachment is a fence that has a base lower than the street’s elevation. Thus, the encroachment does not adversely impact or affect adjacent properties. (F) The encroachment has a sufficient setback from street curbs or pavement edges and does not negatively impact the area’s reasonable use. A standard setback should be no fewer than three (3) feet, subject to City Engineer’s determination that the area’s conditions or environment allows otherwise.
 The encroachment has a sufficient setback from street curbs or pavement edges and does not negatively impact the area’s reasonable use as determined by the City Engineer. While most of the proposed fence is set back more than three (3) feet, there are portions of the encroachment that are less than three (3) feet. In its existing state, the affected portion of road has a very minimal shoulder (i.e. two to three (2-3) feet). The proposed fence structure does not seek to worsen the existing condition.
(G) The encroachment conflicts with a specific condition below, but the encroachment is warranted due to special circumstances specifically identified and addressed in the encroachment agreement.
 The encroachment may conflict with RMC 12.30.190(a)(2)(J)(i)*. This section requires that a four (4)-foot area of space be allocated for a sidewalk.

However, the encroachment may be considered permissible due to the conditions of the site and the potential complications of building a sidewalk on such an extreme slope. Creating an acceptable refuge area for pedestrians will be addressed in the encroachment agreement conditions should Council approve this item.**
[* On February 21st, the paragraph directly above cited RMC 12.30.180(a)(2)(J)(i), which was a scrivener’s error. The correct citation is RMC 12.30.190(a)(2)(J)(i).] [** The City Council subsequently approved this item.]
Following the City Council’s determination that the required findings of RMC

12.30.190(a)(1)(A-G) had been met, as detailed above, the City Council approved the Application for the Subject Property. As part of its approval, the City Council directed City staff to enter into an Encroachment Agreement with the Owners to be recorded on the Subject Property’s title and binding upon successors.

City staff complied with the City Council’s directive and now presents the Encroachment Agreement prior to recordation. Pursuant to RMC 12.30.200(e), the City Council must take the formal step of reaffirming its decision to approve the Encroachment Agreement based on the required findings it made at its February 21st meeting under RMC 12.30.190(a)(1)(A-G). Generally speaking, RMC 12.30.200(e) allows the City Council to approve, modify, or deny an Encroachment Agreement based on the required findings in RMC 12.30.190(a)(1)(A-G). Here, as noted above, the City Council adopted Resolution 20-23 determining, inter alia, that those required

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March 21, 2023
findings had been met and thus directed and authorized City staff to enter into the Encroachment Agreement with Owners.

ENVIRONMENTAL REVIEW:

Section 21084 of the California Public Resources Code specifically requires that CEQA Guidelines include a list of project classes or categories determined not to have a significant environmental effect, thus making said categories exempt from CEQA provision(s). CEQA Guidelines, section(s) 15301 through 15333, list exempt specific project categories, including relevant criteria necessary for a project to meet an exemption. CEQA Guidelines Section 15300.2 includes a list of exceptions precluding categorical-exemption use; here, the proposed project does not trigger any exception that would require an exemption override. The current Encroachment Agreement meets the requirements for a categorical exemption pursuant to Section 15303(e), “New Construction or Conversion of Small Structures,” where subsection (e) addresses accessory/appurtenant structures, which specifically includes fence(s).

DOCUMENTS ATTACHED:

Attachment 1 – Resolution for Encroachment Agreement at 130 E. Scenic Avenue Attachment 2 – Encroachment Agreement
Attachment 3 – City Council Resolution 20-23, adopted February 21, 2023 Attachment 4 – 130 E. Scenic EA Application

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RESOLUTION NO. __23

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,

APPROVING THE ENCROACHMENT AGREEMENT IT DIRECTED CITY STAFF TO ENTER INTO WITH TITLE OF RECORD PROPERTY HOLDERS AT 130 E.

SCENIC AVENUE FOR A PRIVATE LANDOWNER ENCROACHMENT INTO THE UNIMPROVED PUBLIC RIGHT OF WAY; AND REAFFIRMING ITS DECISION

THAT THE ENCROACHMENT MEETS THE REQUISITE FINDINGS PURSUANT TO RICHMOND MUNICIPAL CODE 12.30.190(a)(1)(A-G)
WHEREAS, the City Council passed and adopted Ordinance No. 09-22 N.S. (the “Ordinance”) on June 28, 2022, amending Richmond Municipal Code (“RMC”) to address public right-of-way (“ROW”) encroachments, generally; and WHEREAS, the Ordinance amended Article XII (“Public Works”), Chapter 12.30 (“Encroachments and Easements in the Public Rights-of-Way”), Part 3 (“Private Landowner Encroachment(s) Into Unimproved Portions of Public ROW”), Section 12.30.170, et seq., incorporating provisions to codify the City’s long-standing practice of allowing private landowner encroachments into the public ROW subject to certain conditions; and WHEREAS, RMC 12.30.180 requires private landowners (“Owner(s)”) to submit an Encroachment Agreement Application to Engineering Division of the Public Works Department (“PW-Engineering”) for encroachments placed within in the public ROW; and WHEREAS, RMC 12.30.200, et seq. grants City Council authority to approve such applications. The effect of an approval then authorizes the City staff to enter into an Encroachment Agreement between City and Owner(s). Said Encroachment Agreement, once executed, is recorded on the property’s title and binds successive owners in perpetuity; and WHEREAS, Owner(s) applied for approval to install a fence parallel to the roadway at 130 E. Scenic Avenue (“Subject Property”) to be located within the public ROW. Given the location within the public ROW, Owner(s) submitted an Encroachment Agreement Application to PW-Engineering; and
WHEREAS, the City Engineer made the requisite, affirmative findings in accordance with RMC 12.30.190(a)(1)(A-G); and
WHEREAS, pursuant to 12.30.180(a)(8), PW-Engineering sent a “Notice of Encroachment Agreement Application” to properties within 300 feet of Subject Property; and, to the Neighborhood Council as per RMC 12.30.110(a)(1). Thereafter, pursuant to RMC

12.30.200(d), the City Clerk’s Office noticed a Public Hearing for February 7, 2023, later continued to February 21, 2023, at which time the City Council took public comment.

Pursuant to RMC 12.30.200(d), the Clerk’s Office sent a Public Hearing notice by U.S. Mail to neighbors within 300 feet of Subject Property on January 25, 2023; and, as a courtesy, simultaneously noticed the Neighborhood Council. The notice was also published in West County Times on January 27, 2023. A courtesy notice of the Public Hearing’s continuation was sent to neighbors and the Neighborhood Council on February 10, 2023. Pursuant to

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12.30.200(b), a copy of the Encroachment Agreement Application was made available for review in the City Clerk’s Office on February 9, 2023; and WHEREAS, following the February 21st Public Hearing and the City Council’s determination that the required findings of RMC 12.30.190(a)(1)(A-G) had been met as detailed above, the City Council approved the Encroachment Agreement Application for Subject Property and directed City staff to enter into an Encroachment Agreement with the Owner(s) to be recorded against the property’s title and binding upon successors; and WHEREAS, RMC 12.30.200(e) requires the City Council to formalize its decision regarding the Encroachment Agreement based on the required findings of Section 12.30.190 within 30 days following the Public Hearing. RMC 12.30.200(f) states that the findings for approving an Encroachment Agreement are set forth in RMC 12.30.190(a)(1)(A-G); and WHEREAS, the City Council affirmatively determined the requisite findings of RMC

12.30.190(a)(1)(A-G) had been met, and it adopted those findings in Resolution 20-23, after which it directed the City to enter into an Encroachment Agreement with Owner(s); and WHEREAS, Section 21084 of the California Public Resources Code specifically requires that CEQA Guidelines include a list of project classes or categories determined not to have a significant environmental effect, thus making said categories exempt from CEQA provision(s). CEQA Guidelines, section(s) 15301 through 15333, list exempt specific project categories, including relevant criteria necessary for a project to meet an exemption. CEQA Guidelines Section 15300.2 includes a list of exceptions precluding categorical-exemption use; here, the proposed project does not trigger any exception that would require an exemption override. The current Application meets the requirements for a categorical exemption pursuant to Section 15303(e), “New Construction or Conversion of Small Structures,” where subsection (e) addresses accessory/appurtenant structures, which specifically includes fence(s).

THEREFORE, LET IT BE RESOLVED THAT THE CITY COUNCIL OF THE CITY OF RICHMOND does ordain as follows:

SECTION 1. The City Council finds and determines to be in full force and effect the Recitals above and hereby incorporates them fully herein.

SECTION 2. The City Council finds and determines, for the reasons stated in the Recitals, that the adoption of this Resolution is exempt from CEQA under Section 15303(e) of the State CEQA Guidelines.

SECTION 3. Encroachment Agreement Approval for 130 E. Scenic Avenue The City Council reaffirms that it has made the following determinations based on the City Engineer’s findings pursuant to RMC 12.30.200(f) and 12.30.190(a)(1)(A-G), and it hereby formalizes its decision regarding said findings pursuant to RMC 12.30.200(e) and (f) as follows in approving the Encroachment Agreement between the City and Owners of Subject Property:
(1) Findings.
(A) Complete application contains all necessary, supporting information.

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▪ On May 31, 2022, the property owners, Eli Berland and Kathleen Berland (collectively, the “Applicant”) submitted an application for an Encroachment Agreement and supporting information. The application is complete. (B) The encroachment does not conflict with adopted street improvements or similar plans, or any in development, or that can be anticipated.
▪ The encroachment does not conflict with adopted street improvements or similar plans, nor any street improvements that are in project development; nor are there any street improvements anticipated in this area in the foreseeable future. (C) The encroachment does not pose a public health or safety hazard as determined by City Engineer.
▪ The encroachment does not pose a public health or safety hazard as determined by the City Engineer. City staff did conduct a sightline study, and the Applicant did provide renderings to demonstrate the sight distances for this proposal, which are part of the application.
(D) The encroachment does not substantially obscure the main property frontage. ▪ The encroachment is a fence that is 72 inches high with the bottom two (2) feet constructed of solid wood, while the top four (4) feet are fifty percent (50%) open.

Thus, the encroachment does not substantially obscure the main property frontage. (E) The encroachment does not adversely impact or affect adjacent properties; and/or result in facilities discordant or inconsistent with other structures placed or erected upon the main property or in the existing ROW; and or make gratuitous use of ROW if the property is not strictly necessary for the proposed use.
▪ There are no residences across the street. The encroachment occurs on a hillside that slopes steeply from the roadway to the home. The encroachment is a fence that has a base lower than the street’s elevation. Thus, the encroachment does not adversely impact or affect adjacent properties.
(F) The encroachment has a sufficient setback from street curbs or pavement edges and does not negatively impact the area’s reasonable use. A standard setback should be no fewer than three (3) feet, subject to City Engineer’s determination that the area’s conditions or environment allows otherwise.
▪ The encroachment has a sufficient setback from street curbs or pavement edges and does not negatively impact the area’s reasonable use as determined by the City Engineer. While most of the proposed fence is set back more than three (3) feet, there are portions of the encroachment that are less than three (3) feet. In its existing state, the affected portion of road has a very minimal shoulder (i.e. two to three (2-3) feet).

The proposed fence structure does not seek to worsen the existing condition. (G) The encroachment conflicts with a specific condition below, but the encroachment is warranted due to special circumstances specifically identified and addressed in the encroachment agreement.