Richmond City Council
January 21, 2025

PLEASE NOTE: HYBRID MEETING FORMAT

- SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
- REGULAR MEETING OF THE RICHMOND CITY COUNCIL

Tuesday, January 21, 2025, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:

Eduardo Martinez, Mayor at Large
Jamelia Brown, Councilmember District 1
Cesar Zepeda, Councilmember District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Sue Wilson, Councilmember District 5
Claudia Jimenez, Vice Mayor, District 6

NOTICE: MASKS ARE STRONGLY ENCOURAGED!!

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In Person: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must complete and file a pink speaker’s card with the City Clerk prior to the City Council’s consideration of the item. Once the City Clerk has announced the item, no person shall be permitted to speak on the item other than those persons who have submitted their names to the City Clerk. Each speaker will be allowed up to TWO (2) MINUTES to address the City Council on NON-PUBLIC HEARING items listed on the agenda. Speakers are allowed up to THREE (3) minutes on PUBLIC HEARING items.

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**The mayor will announce the agenda item number and open public comment when appropriate. 1-21-25 CC MTG.
2 Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.

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Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-and- forth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).

Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.

The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.

CONDUCT AT MEETINGS: Richmond City Council meetings are limited public forums during which the City strives to provide an open, safe atmosphere and promote robust public debate. Members of the public, however, must comply with state law, as well as the City’s laws and procedures and may not actually disrupt the orderly conduct of these meetings. The public, for example, may not shout or use amplifying devices, must submit comment cards and speak during their allotted time, may not create a physical disturbance, may not speak on matters unrelated to issues within the jurisdiction of the City Council or the agenda item at hand, and may not cause immediate threats to public safety.

Click here for City Harassment Policy

Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials 1-21-25 CC MTG.
3 in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.

Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.

Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).

Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.

Pages
1-21-25 CC MTG.
4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 4:30 p.m.

B. ROLL CALL
C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
One case•
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Guillermo Gomez v. John Temple, et al.•
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau
•
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
Title: City Attorney•
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
________________________________________________________ 1-21-25 CC MTG.
5 F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
6:25 p.m.

G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. REPORT FROM THE EXECUTIVE DIRECTOR
K. AGENDA REVIEW
L. HOUSING AUTHORITY PUBLIC COMMENT
M. HOUSING AUTHORITY CONSENT CALENDAR
M.1 As Needed Legal Services Contract with Edringtion, Schrimer, and Murphy LLP.
12 ADOPT a resolution authorizing a legal services contract with Edrington, Schirmer, & Murphy LLP for as needed lease enforcement and unlawful detainer services in the amount of $400,000 for a three-year term, starting January 21, 2025, and ending January 21, 2028, with an option to extend for two additional one-year terms at $100,000 per year for a total amount not to exceed $600,000 – Richmond Housing Authority (Antoinette Terrell 510-620- 6784/Gregory Palomino (510-621-1361).

N. ADJOURNMENT
_______________________________________________________ 1-21-25 CC MTG.
6 O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.

P. ROLL CALL
Q. STATEMENT OF CONFLICT OF INTEREST
R. ELECTION OF THE NEW VICE MAYOR FOR 2025
R.1 Election of the new vice mayor for 2025
The Richmond City Council shall elect from among its members a vice mayor to serve for 2025. In the absence or disability of the mayor, the vice mayor shall serve as the mayor. The vice mayor shall also represent the mayor upon the mayor's request. The vice mayor shall serve for a term of one year - Mayor's Office (Mayor Eduardo Martinez 510-620-6503). PUBLIC COMMENT ON THIS

ITEM MAY BE ALLOWED UNDER OPEN FORUM
S. AGENDA REVIEW
T. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING

CLOSED SESSION
U. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) V. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
W. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
W.1 City Clerk's Office
W.1.a Meeting Minutes 114
APPROVE the minutes of the December 17, 2024, regular City Council meeting - City Clerk's Office (Pamela Christian 510-620- 6513).
1-21-25 CC MTG.
7 W.2 City Council
W.2.a Resolution to prohibit the purchase of products made with Prison Labor
128
ADOPT a resolution declaring that the City of Richmond will not purchase any products produced with prison labor and DIRECT staff to conduct an analysis of current products/suppliers produced with prison labor and utilized by City and return with recommendations for alternatives to utilize suppliers that do not use prison labor to produce goods - Councilmember Soheila Bana (510-620-6743).

W.2.b Request for Richmond Fire, including Emergency Services, Public Works, Police, and City Attorney’s Office to present on Wildfire Mitigation and Public Disaster Preparedness
132
DIRECT staff to provide a summary assessment of the City’s and community’s current preparedness for public disasters, it should briefly highlight key successes, gaps, challenges, and vulnerabilities and offer practical recommendations for resource allocation and actions needed to improve disaster preparedness, mitigation, and emergency response, including updates to the Richmond Municipal Code in advance of the adoption of the Fiscal Year 2025-2026 Budget - Councilmember Soheila Bana (510-620-6743).

W.3 Economic Development
W.3.a Contract with CoBiz Richmond for On-Demand Enhanced Business Services
134
APPROVE a contract with CoBiz and AUTHORIZE the city manager or their designee to negotiate contract terms as needed to provide on-demand enhanced business, workplace, events services and solutions to small businesses, in an amount not to exceed $95,000 with a term ending December 31, 2026 – Economic Development Department (Nannette Beacham 510-621-1306/Lizeht Zepeda 510- 620-6653/Kyle Lam 510-620-6802).

W.4 Finance Department
W.4.a Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of November 2024
187
RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of November 2024 – Finance Department (Andrea Miller 510- 620-6740).
1-21-25 CC MTG.
8 W.5 Internal Services
W.5.a Ordinance Amending the Monthly Salary for the Mayor and Introduce an Ordinance Amending the Monthly Salary for City Councilmembers 207
ADOPT an ordinance (second reading) amending the monthly salary for City Council members; and ADOPT an ordinance (second reading) amending the monthly salary for the Mayor – Human Resources Department (Sharrone Taylor 510-620-6803)/City Attorney's Office (Shannon Moore 510-620-6505).

W.6 Mayor's Office
W.6.a International Holocaust Remembrance Day 2025 227
PROCLAMATION declaring January 27, 2025, as International Holocaust Remembrance Day in Richmond, California – Mayor Eduardo Martinez (510-620-6503).

W.6.b Black History Month February 2025 230
PROCLAMATION declaring February 2025 as Black History Month in the City of Richmond – Mayor Eduardo Martinez (510-620-6503), Councilmembers Doria Robinson and Jamelia Brown (510-620- 6861).

W.6.c Appointment of Ashton Desmangles to the Richmond Youth Council 233 APPOINT Ashton Desmangles to the Richmond Youth Council, with a term that expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.d Appointment of Isabel Ziegler to the Historic Preservation Commission
236
APPOINT Isabel Ziegler to the Historic Preservation Commission, with a term that expires July 31, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.e Appointment of Martha Jackson to the Urban Forest Advisory Committee
239
APPOINT Martha Jackson to the Urban Forest Advisory Committee with a term expiring November 17, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.f Appointment of Bernadette Garcia-Roger to the Urban Forest Advisory Committee
242
APPOINT Bernadette Garcia-Roger to the Urban Forest Advisory Committee with a term expiring November 17, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
1-21-25 CC MTG.
9 W.6.g Appointment of O’Neill Fernandez to the Human Rights and Human Relations Commission
245
APPOINT O’Neill Fernandez to an unexpired term on the Human Rights and Human Relations Commission, with a term ending March 30, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.h Appointment of Gerry La Londe-Berg to the Commission on Aging 248 APPOINT Gerry La Londe-Berg to the Commission on Aging, term expires May 19, 2028 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.i Appointment of Gregory Brooks to the Workforce Development Board 251 APPOINT Gregory Brooks to an unexpired term on the Workforce Development Board, with a term ending September 22, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.6.j Appointment of Ode Kunthar to the Richmond Youth Council 254 APPOINT Ode Kunthar to the Richmond Youth Council, term expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).

W.6.k Appointment of Gina Baker to the Richmond Workforce Development Board
257
APPOINT Gina Baker to the Richmond Workforce Development Board, term expires September 22, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.7 Police Department
W.7.a Approve a third contract amendment with Flock Group Inc. 260 APPROVE a third contract amendment with Flock Group to increase the contract expenditure by $1,000,000, for a total not to exceed $2,037,000 with a term beginning March 1, 2023, and ending on February 28, 2026 – Police Department (Chief Bisa French 510-621- 1802).

W.7.b Sole-Source Agreement with Royal Flooring to Install Carpeting at the Police Department.
332
APPROVE a sole-source agreement with Royal Flooring to replace the Police Department’s carpet throughout the first floor of the station for a total not to exceed amount of $100,000, which includes a 6.3 percent contingency – Police Department (Chief Bisa French 510- 621-1802).
1-21-25 CC MTG.
10 W.8 Public Works
W.8.a Wastewater Treatment Plant Fence Upgrades – Contract with Pisor Fence
357
ADOPT a resolution approving a new contract with Pisor Fence Division, Inc., to satisfy payment for completing the replacement of the damaged fence at the Wastewater Treatment Plant, in an amount not to exceed $126,960 - Public Works Department (Mary Phelps 510-621-1269/Daniel Chavarria 510-620-5478).

W.8.b First Amendment to Construction Agreement with W.R. Forde Associates, Inc. for the 37th Street Bicycle & Pedestrians Improvements Project to Increase Contract Amount By $121,236.30 423
ADOPT a resolution to approve the first amendment to the construction agreement with W.R. Forde Associates, Inc. for the 37th Street Bicycle & Pedestrian Improvements Project to increase the contract amount by $121,236.30 for the final change order that addresses unforeseen project conditions, for an amended total contract amount not to exceed $925,777.40; and APPROPRIATE funds in the amount of $46,288.37 in the SB1 RMRA Fund 1019; and ACCEPT the 37th Street project as complete to enable the City to release the contractor’s bonds and retention payment - Public Works Department (Robert Armijo 510-620-5477/Hillal Hamdan 510-621- 1612).

W.8.c Resolution to request the Metropolitan Transportation Commission to allocate Transportation Development Act Article 3 Pedestrian/Bicycle Project funding for the Downtown Point Richmond Bicycle Connectivity Project.
452
ADOPT a resolution authorizing the city manager or their designee to submit a grant application to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2025-2026
Transportation Development Act Funding Article 3 Pedestrian/Bicycle Project Funding and if awarded, ACCEPT and APPROPRIATE the funds to implement the Downtown Point Richmond Bicycle
Connectivity Project – Public Works Department (Janney Lockman 510-307-8097/Robert Armijo 510-620-5477/Daniel Chavarria 510- 620-5478).

X. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember)(public comments allowed under Open Forum)
Y. ADJOURNMENT
________________________
1-21-25 CC MTG.
11

January 21, 2025

Richmond Housing Authority (RHA)

Economic Development

DATE: January 21, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority

FROM:

Nannette Beacham, Director of Economic Development
Antoinette Terrell, RHA Executive Director
Gabino Arredondo, Project Manager
Gregory Palomino, Administrative Assistant

Subject:

As Needed Legal Services Contract with Edringtion,
Schrimer, and Murphy LLP.

FINANCIAL IMPACT: The as needed Legal Services Contract funded through the U.S. Housing and Urban Development (HUD) annual
allocation of Operating Subsidy and rent from Public
Housing residents. (Fiscal Year (FY) 24-25 $34,000
44444191-400206, $85,000 44545191- 400206; FY 25-
26 $140,500 44545191-400206; FY 26-27 $140,500
44545191-400206). The payment limit shall not exceed
$400,000 with an option to extend two additional years at $100,000 per year for a total amount not to exceed
$600,000.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

RHA continues to require legal services to address lease enforcement and unlawful detainer matters, ensuring
compliance with landlord-tenant laws. RHA is seeking
authorization to contract with the selected legal services firm.

AGENDA
REPORT
12

January 21, 2025
RECOMMENDED ACTION:

ADOPT a resolution authorizing a legal services contract with Edrington, Schirmer, & Murphy LLP for as needed
lease enforcement and unlawful detainer services in the amount of $400,000 for a three-year term, starting
January 21, 2025, and ending January 21, 2028, with an
option to extend for two additional one-year terms at
$100,000 per year for a total amount not to exceed
$600,000 – Richmond Housing Authority (Antoinette
Terrell 510-620-6784 / Gregory Palomino (510-621-
1361).

DISCUSSION:

On October 29, 2024, the RHA issued a Request for Proposals (RFP) for as needed legal services. The RFP was posted on the City's BidsOnline System, and 508 vendors were notified (Attachment 3). Of the firms that were notified, 29 firms downloaded the RFP, and 3 firms responded. The responses were reviewed by a panel consisting of staff from the RHA and City Attorney’s Office. One firm was selected by the panel, Edringtion, Schirmer, & Murphy LLP based on their expertise, competitive pricing, and ability to meet RHA’s needs.

The RHA routinely faces lease enforcement actions requiring legal intervention, such as non-payment of rent, lease violations, unauthorized occupants, and other breaches that may necessitate mediation, negotiation, and eviction proceedings. The legal landscape for housing is complex, involving federal, state, and local regulations.

RHA requires experienced legal counsel to manage aspects of landlord-tenant communication and address disputes. This may include drafting notices, filing unlawful detainer actions, and representing RHA in court proceedings. Counsel will also provide advice to RHA on tenant defenses and ensure compliance with fair housing regulations, reasonable accommodation requests, and protections.

The selected legal firm will assist in resolving disputes efficiently, minimizing legal risks, and protecting the RHA’s interests while ensuring tenant compliance with lease agreements.

The service contract will be for an amount not to exceed $400,000 over a three-year period, with two additional one-year options to extend at $100,00 per year for a total amount not to exceed $600,000.

13

January 21, 2025
DOCUMENTS ATTACHED:

Attachment 1 - Resolution
Attachment 2 - Temporary Staffing RFP
Attachment 3 - Bids Summary
Attachment 4 - Rating Matrix
Attachment 5 - Draft Contract

14 Reso. No. ____

DocID #34376v1
RESOLUTION NO. ____

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING

AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING A

LEGAL SERVICES CONTRACT WITH EDRINGTON, SCHIRMER, & MURPHY LLP

FOR AS-NEED LEASE ENFORCEMENT AND UNLAWFUL DETAINER SERVICES IN THE AMOUNT OF $400,000 FOR A THREE-YEAR TERM, STARTING JANUARY 1, 2025 AND ENDING JANUARY 1, 2028 WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS AT $100,000 PER YEAR FOR A TOTAL AMOUNT NOT TO EXCEED $600,000

WHEREAS, Richmond Housing Authority (RHA) owns and manages 100 units of rental housing; and

WHEREAS, RHA entered into a Public Housing Authority Recovery and Sustainability (PHARS) agreement with the U.S. Department of Housing and Urban Development (HUD); and

WHEREAS, RHA remains obligated and committed to performing all HUD-required functions, and providing quality service to local program participants; and

WHEREAS, the Housing Authority needs lease enforcement and unlawful detainer legal services; and

WHEREAS, on October 29, 2024, a Request for Proposals (RFP) was posted on the City of Richmond’s bids online with proposals dues on November 18, 2024; and

WHEREAS, 508 firms were notified, and 29 firms downloaded the RFQ; and

WHEREAS, 3 firms responded to the RFP, and all were reviewed by a panel consisting of staff from the Richmond Housing Authority and City Attorney’s Office; and

WHEREAS, in evaluating the qualifications, the panel evaluated the responses based on their expertise, competitive pricing, and ability to meet RHA’s needs and qualifications outlined in the RFP; and

WHEREAS, the firm recommended for as-need Legal Services is Edrington, Schirmer, & Murphy LLP.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Executive Director is hereby authorized to execute a contract with Edrington, Schirmer, & Murphy LLP for as needed lease enforcement and unlawful detainer services in the amount of $400,000 for a three-year term, starting January 1, 2025 and ending January 1, 2028 with an option to extend for two additional one-year terms at $100,000 per year for a total amount not to exceed $600,000.

BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to take all actions necessary to implement this resolution.

*****************
The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on January 21, 2025, by the following vote:

AYES:

NOES:

15 Reso. No. ____

DocID #34376v1
ABSTENTIONS:

ABSENT:

Chairperson

[SEAL]
Attest:

Secretary

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. _____ finally passed and adopted at a Special Housing Authority Meeting held on January 21, 2025.

____________________________________

CLERK OF THE HOUSING AUTHORITY
16

Request for Proposals (RFP)

Legal Services

RFP Release Date:

October 29, 2024

Qualifications Due by:
1:00 PM on November 18, 2024

Submit Qualifications through:

City of Richmond PlanetBids

RFP Contact:

Kimberly Pruitt
Senior Property Manager of the
Richmond Housing Authority
[email protected]

17

Table of Contents
I. Introduction ………………………………………………………………………….………3
II. Scope of Services…………………………………………………………….…………….3-5
III. Contract Terms and Conditions ………………………………………………………..6 IV. Proposal Submittal Guidelines ..…………………………..…………….…….……….6-7 V. Required Submission Package ……………………………..…………………………..7-9 VI. Evaluation and Selection Criteria …………………………..…………………………9-10 VII. Special Conditions ……………….……………………………………………….…….10-12 Attachments
Attachment 1: Legal Services Contract Sample
Attachment 2: Insurance Requirements
Attachment 3: HUD Forms Packet
 Offerors non-Construction (HUD Form 5369-B), Certifications and Representations of Offerors Non-Construction Contract (HUD Form 5369-C), General Conditions for Non- Construction Contracts (HUD Form 5370-C), Certification Regarding Debarment and Suspension (HUD Form 2992).

18

Section I: Introduction
Purpose
The Richmond Housing Authority (RHA) is seeking qualified legal firms to provide legal services on an as-needed basis. This Request for Proposals (RFP) outlines the terms and conditions under which the RHA will select a qualified list of vendors to fulfill this contract.

Richmond Housing Authority
The RHA is a municipal corporation that is federally funded and regulated primarily under the U.S. Housing Act of 1937 as amended (42 USC 1437 et seq.). Created as a state agency in 1941 under the State Housing Authorities Law (Health & Safety Code Section 34200 et seq.), the RHA is bound by federal, state, and local laws.

The RHA serves the Richmond community by providing affordable housing and support services to low-income families, individuals, and seniors. The RHA is committed to improving the quality of life for its residents and fostering strong, vibrant communities.

RFP Overview
This RFP describes the scope of work, contract terms, proposal submission requirements, and evaluation criteria for the legal services. The estimated total contracts value is $400,000.00 for a three-year term, with an option to extend for two additional years at $100,000.00 per year for a total amount of $600,000.

Section II: Scope of Services
The RHA seeks a qualified, licensed, and insured legal firm to provide comprehensive legal services, mainly unlawful detainer services and representation, to ensure compliance with federal, state, and local laws and regulations.

Specific Legal Services:
 Unlawful Detainer Representation:
o Assist and advise the RHA on property management/lease enforcement issues, including:
 Rent collection
 Lease terminations and evictions
 Fair housing compliance
 Tenant interaction and counseling
 Representation in grievance hearings, mediation sessions, and court proceedings
 Unit vacation and disposal of personal property
 Collections resulting from terminations or evictions
 Fraud recovery
19

o Represent the RHA in unlawful detainer cases for non-payment of rent and "for cause" violations.
o Prepare and file necessary pleadings, notices, and documents. o Represent the RHA in court proceedings.
o Provide bi-weekly status reports.
o Perform related tasks as assigned.
o Caseload: The firm will be expected to manage a rotating caseload of approximately 10 unlawful detainer cases at any given time.

 General Legal Counsel:
o Render legal services to ensure compliance with federal, state, and local laws and regulations, including HUD regulatory requirements. o Provide advice to the Executive Director and employees of RHA.

 Litigation and Representation:
o As needed represent the RHA in litigation in local and state courts and before administrative bodies.
o Perform other related tasks as assigned.

Section III: Contract Terms and Conditions
Contract Term
The Richmond Housing Authority intends to award a three (3) year contract with the option to renew for two additional years. The estimated total contracts value is $400,000.00 for the initial three-year term, with an option to extend for up to two additional years at $100,000.00 per year.

Licenses
The successful Firm will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. Prior to the start of work, the successful Firm shall obtain all other required permits from the City of Richmond, for which the fees will not be waived. The successful Firm shall also obtain any other permits required from other agencies for the completion of the project, for which the fees will not be waived.

General Conditions of the Contract
firm The firm shall comply with Instructions to Offerors non-Construction (HUD Form 5369-B), Certifications and Representations of Offerors Non-Construction Contract (HUD Form 5369-C) and General Conditions for Non-Construction Contracts (HUD Form 5370-C), and Certification Regarding Debarment and Suspension (HUD Form 2992) which are incorporated into the Contract Documents by this reference.

20

Insurance Requirements
Firm shall maintain in full force and effect during the entire contract term the Insurance Requirements as described in “City of Richmond - Insurance Requirements -” Type 2 - Professional Services, attachment 2.

Section IV: Proposal Submission Guidelines
The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.

Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

The proposal must be received no later than 1:00 pm November 18, 2024.

The City of Richmond reserves the right to waive inconsequential irregularities.

Proposals should be well-organized and address all aspects of the RFP. Include information on your company profile and experience, relevant project examples, your proposed staffing plan, pricing structure, and references.

All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 5:00pm, on November 11, 2024. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFP that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Please note that proposals received after the deadline may be rejected. The RHA reserves the right to conduct interviews with shortlisted vendors. Proposals become the property of the RHA and may be subject to public disclosure after the selection process is complete.

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Section V: Required Submission Package
The submission package must include the following:

In addition to the following listed below, the submission package must include a signed and dated acknowledgement of and Addendums submitted in conjunction with this RFP, and a Certifications and representations of Offerors Non-Construction if applicable (Attachment 6), and Certification Regarding Debarment and Suspension (HUD-2992, Attachment 4).

The submission package must also include the following:

1. Cover sheet referencing this RFP with the name of the firm, contact information, number of employees, and location of office(s).

2. Firm’s Experience: Demonstrate your firm's experience in providing legal services similar in scope and complexity to those described in this solicitation. Provide your firm's capability and methodology for rendering the outlined services and resumes of key personnel who will be assigned to this engagement.

3. References: Provide references from previous clients for whom you have delivered similar legal services. Include statements or letters of recommendation describing job performance and service. Provide the point of contact, telephone number, email, title, and relation to you. The RHA intends to contact these references to determine reliability, job performance, service, and other information.

4. Understanding Scope of Services: Please describe your understanding of the services to be performed and/or the product to be provided. Specific areas to address in the proposal response include the following:
○ The specific legal areas of expertise your firm offers that align with the RHA’s needs.
○ Description of your firm’s approach to legal research, analysis, and representation.
○ Sample legal documents, such as 3-day, 30-day, or 60-day notices. ○ Hours of operation - address how before- or after-hours requests or other issues would be handled by your agency.
○ Response time in filling the City's requests.
○ Other qualifications that make your firm unique.

5. Proposed Rates and Fees: Please submit detailed pricing information for the following services:
o Hourly Rates:
 Attorney Fees: Specify hourly rates for attorneys of different levels of experience.
 Paralegal Fees: Specify hourly rates for paralegals.
22

o Additional Costs:
 Court Costs: Indicate how court costs will be handled.  Notice Costs: Please indicate the cost to serve a notice.  Travel Expenses: Specify how travel expenses will be handles.  Other Expenses: List any other potential expense, such as photocopying, postage, or electronic filing fees.

6. RHA Forms: Each respondent must complete the Forms as provided in Exhibit X.

Additional information on specific forms are included below:

○ Section 3 Participation: Provide a detailed narrative on how the respondent will assist the RHA to comply with HUD’s Section 3 requirements for hiring Section 3 residents and/or local disadvantaged individuals and businesses. A copy of HUD’s Section 3 requirements is provided in Attachment 6.

○ Minority and Women Business Participation: Proposals submitted in response to this solicitation must include an MBE/WBE participation plan which, at a minimum, demonstrates “Best Efforts” have been taken to achieve compliance with MBE/WBE goals.

○ All other applicable forms listed in Attachments 1 to 5.

Section VI: Evaluation and Selection Criteria
The Selection Committee shall first review submittals for initial decisions on responsiveness and responsibility. This shall include a check that required forms were submitted, verification that the vendor meets minimum qualifications, verification that the Vendor proposal response is reasonably complete, and other considerations of responsiveness based on the instructions within this RFP. Those found responsive and responsible based on this review will proceed to the proposal evaluation process, using criteria listed below.

Evaluation Process
The Selection Committee will evaluate proposals based on the following criteria:

Specific Criteria: The following specific criteria and the points for each criterion, for a total of 100 points, will be used in evaluating and rating the proposals:
○ Quality and Responsiveness of the RFP: 20 points
 Responsiveness to the terms, conditions, and items of performance.  Completeness and thoroughness of the proposal.
 Grasp of the scope and services to be performed, and the technical approach to be used.

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○ Past Performance and References: 20 points
 Evidence of good organizational and management practices.  Qualifications and experience of key personnel.
 Experience and past performance of the firm.
 Professional experience in performing tasks similar in scope and complexity.
 Past, recently completed, or on-going legal services that will substantiate experience.
 References from customers and/or clients for whom you have delivered similar legal services.

○ Qualifications, Experience, and Work Plan: 30 points
 Experience in performing work of a closely similar nature and size.  Experience working with public agencies.
 Experience and understanding of legal services required of other housing authorities.
 Depth of firm understanding of RHA’s requirements.
 Overall quality and logic of work plan.

○ Cost: 20 points
 Proposed rates and fees of various temporary staffing positions, as outlined in the Scope of Services section.

○ Section 3 & M/WBE Plan: 10 points
All proposals will be reviewed to determine conformance with the RFP requirements. Failure to meet the requirements may be cause for rejection of the proposal. Any proposal which is incomplete, conditional, or contains irregularities may also be rejected.

RHA reserves the right to:
o Select any proposal as a basis for written or oral communication with any or all of the companies or individuals when such action is considered to be in the best interest of the City of Richmond.
o Exercise discretion and apply its judgment with respect to selection of any proposals submitted.
o Reject all proposals.

Depending on the content as determined by the selection committee, RHA may conduct interviews of the top-ranking firms before final selections are made.

The total points for both the interview and the written proposal combined shall be used to determine the top candidate(s). The selection committee may then consider references and responsibility before selecting the finalist. The selection committee shall select the Proposer that 24

is evaluated to be most competitive, and whose response is deemed to be in the best interest of this requirement.

RHA may negotiate elements of the contract as required to best meet the needs of RHA, with the apparent successful firm. If, during contract negotiations and/or during the terms of the agreement, the successful firm finds that the requirements can be met in a more advantageous way, the successful firm shall notify RHA in writing of such finding. RHA may include such changes in the Contract.

If RHA determines, in the course of negotiations, that a satisfactory contract cannot be executed in a timely fashion, RHA may reject the successful Proposer and either terminate the procurement process or initiate negotiations with other Proposers in the order of their relative ranking.

Section VII: Special Conditions
Reservations
This RFP does not commit the Richmond Housing Authority to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. RHA may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against RHA.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submission to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Right to Cancel
RHA reserves the right to cancel or revise, for any or no reason, in part or in its entirety, this RFP. If RHA cancels the RFP prior to the deadline for proposals or revises the RFP, notification will be placed on the City of Richmond’s BidsOnline System www.ci.richmond.ca.us/bids.

Additional Information
RHA reserves the right to request additional information and/or clarification from any or all proposers to this RFP, but is under no obligation to do so. 25

HUD Section 3 Clause

1. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

2. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

3. The firm agrees to send to each labor organization or representative of workers with which the firm has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the firm's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin

4. The firm will certify that any vacant employment positions, including training positions, that are filled (1) after the firm is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the firm's obligations under 24 CFR Part 135.

5. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
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88 Scorer 1 Scorer 2 Scorer 3 Total Score Average
Score
Edringtion,
Schrumer, &
Murphy LLP
90 85 90 265 88.33
Lozano Smith
Attorneys at
Law
45 73 83.5 201.5 67.16
Bornstein &
Bornstein

35 40 68 143 47.66

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DocID #34931v1

LEGAL SERVICES AGREEMENT

BY AND BETWEEN

THE CITY OF RICHMOND
AND

EDRINGTON, SCHIRMER AND MURPHY LLP

PREAMBLE

This legal services agreement (“Agreement”) is made and entered into on this 1st day of January 2025 (the “Effective Date”) by and between the City of Richmond, California, a chartered California municipal corporation (“City”), with its principa l place of business located at 4 50 Civic Center Plaza, Richmond, California 94804 and EDRINGTON, SCHIRMER AND MURPHY LLP comprised of attorneys licensed to practice law in the State of California (“Special Counsel”) with its principal place of business located at, 2300 Contra Costa Blvd., Suite 450, Pleasant Hill, CA 94523.

Special Counsel may be referred to herein individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS

The following recitals are as follows:

A. City desires to secure professional services more fully described in this Agreement; and,

B. Special Counsel represents that it has the professional qualifications, expertise, necessary licenses and desire to provide legal services of the quality and type, which meet objectives, and requirements of City.

AGREEMENT PROVISIONS

The Parties agree as follows:

1. RETENTION OF FIRM.

A. City hereby confirms , retains and authorizes Special Counsel to represent City and provide legal services as may be requested, from time to time, orally or in writing, by authorized representatives of City on an as -needed basis. By this Agreement, City is retaining Special Counsel and not individual members of the Special Counsel. Special Counsel’s client is the City, as a public entity, and not any of its individual members, groups of individuals or any other entity.

B. The Special Counsel shall report to and receive direction from the City Attorney only and not from any other Department Head or City staff.

C. Special Counsel shall perform such legal services for and on behalf of City under the primary direction of the City Attorney. Special Counsel shall undertake, subject to approval of the City Attorney, additional duties as may be authorized by City from time 90 2
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to time under the terms and conditions of this Agreement.

2. DESCRIPTION OF SERVICES TO BE PROVIDED.

See “Scope of Work” in Exhibit A.

3. TERM OF AGREEMENT.

The services of Special Counsel are to commence upon the Effective Date of this Agreement and shall terminate on January 1, 2028, unless the parties extend the Agreement in writing.

The services shall be undertaken and completed in such sequence as to assure the ir completion as expeditiously as is consistent with professional skill and care.

4. ASSIGNMENT OF DUTIES.

It is contemplated that no other attorney will be assigned from Special Counsel other than Keith R. Schirmer, Timothy P. Murphy, James M. Marzan, Vilma A. Lopez, and James G.

Gilyard It is agreed by and between the Parties that should it be desira ble for any attorney other than Keith R. Schirmer, Timothy P. Murphy, James M. Marzan, Vilma A. Lopez, and James G. Gilyard to work under this Agreement, such attorney may only be added with the express oral consent of the City Attorney. Should any associate in the Special Counsel be assigned any task under this Agreement that exceeds three (3) billable hours per month, City Attorney should approve the assignment of such associate orally.

5. PUBLIC FUNDING.

Special Counsel and City mutually recognize that Special Counsel’s services under this Agreement are being paid for with tax dollars from citizens and taxpayers of the City of Richmond, California, and t hat, given this fact, a heightened duty of care exists in both Special Counsel and City to ensure that Special Counsel scrupulously adheres to principles of moderation, frugality and cost consciousness in carrying forth the goals of this Agreement.

Special Counsel and each of its attorneys pledge themselves to scrupulously observe a duty of reasonableness and cost effective representation in all aspects of this Agreement.

6. PAYMENT FOR SERVICE.

In consideration for Special Counsel’s performance of legal services on behalf of City under the terms of this Agreement, and upon review and approval of Special Counsel’s bill by the City Attorney, Special Counsel shall be compensated at the preapproved hourly rates and for authorized expenses set forth in the “Scope of Work and Schedule of Fees and Charges” set forth in Exhibit A, attached and incorporated by this reference. Fees for services performed by retained consultants, subcontractors, experts or other personnel may be billed to City only if approved in writing by the City Attorney. Exhibit A may be amended from time to time by letter agreement duly signed and approved by the City Attorney.

7. BILLING INVOICES.
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Special Counsel shall, within thirty (30) days after the end of each month in which services are performed under this Agreement, submit to the City an itemized bill describing in detail the specific services performed as set forth in this Agreement.

Special Counsel shall adhere to the Protocols and Guidelines set forth in Exhibit B, attached and incorporated by this reference. The bill shall be electronically submitted to [email protected].

8. PROJECT PLAN AND BUDGET AND RESERVES.

Special Counsel shall provide a project plan and budget for any project or case assigned to Special Counsel under this A greement. Project plans and budgets shall conform to the guidelines set forth in Exhibit C (Project Plan and Budget) and Exhibit D (Mandatory Case Reporting Policy), when th e case is reportable to the City’s excess insurance carrier, California Joint Powers Risk Management Authority (CJPRMA). If the case is reportable to CJPRMA, Special Counsel shall provide an initial report notifying them of the claim or lawsuit within 30 days of receipt of the assignment and the estimated exposure. The City Attorney and Risk Manager shall be copied on all correspondence sent to CJPRMA.

9. LITIGATION GUIDELINES.

When litigation is included in the scope of work, litigation guidelines as specified in Exhibit E are to be followed.

10. BILLING.

Special Counsel shall scrupulously examine all bills submitted for services rendered under this Agreement to assure that appropriate billing judgment is employed in billing City for service. Special Counsel shall not bill for hours other than those hours expressly devoted to the tasks approved in advance by the City Attorney. Special Counsel agrees it will not bill for time, which is not specifically devoted to the task(s). Special Counsel shall not use legal professionals for secretarial work and under no circumstances shall Special Counsel have lawyers billing for making copies, scheduling appointments or taking care of matters or work that would otherwise be work performed by a law clerk, assistant or secretary.

11. STATUS REPORTS.

Special Counsel shall, every thirty (30) days, submit via electronic mail a written update setting forth a summary of activities performed on behalf of City during the preceding month, the current status of each pend ing matter, results obtained or expected to be obtained, a summary of invoices for the preceding month and other information relating to the services rendered as City may reasonably request. The update should be emailed to the City Attorney with a copy to the Risk Manager and CJPRMA, if applicable. Please keep the status reports brief and spend no more than one (1) hour billing for your time . Please also attach any referenced filings to your status report.

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12. TERMINATION.

Either Party may terminate this Agreement by providing written notice to the other. Any termination hereunder shall become effective immediately upon receipt of written notice of termination; provided, however, that Special Counsel may exercise its right of termination only to the extent and under terms and conditions consistent with the obligations of Special Counsel under the Rules of Professional Conduct of the State Bar of California; and provided, that in the event of termination, the amount due Special Counsel for services rendered and costs and expenses incurred prior to termination shall remain due and payable.

Special Counsel agrees to turn over to any attorney substituted in its place, the entire file and attorney work product regarding any such matter within seven (7) days o f any such termination.

13. CONFLICTS OF INTEREST.

A. No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any discretion, function or responsibility in connection with the carrying out of any project to which this Agreement pertains, shall have any personal interest, direct or indirect, in this Agreement.

B. Special Counsel agrees to secure the informed written consent of the City Attorney before accepting any representation adverse to the City (actual or apparent) during the term of this Agreement, and to forego the representation if the City Attorney, in his or her sole discretion, objects for any reason. This provision is intended to provide rights to the City above and beyond the rights Speci al Counsel owes to the City under all applicable rules of professional conduct relating to conflict of interest.

14. ASSIGNMENTS AND SUCCESSORS IN INTEREST.

City and Special Counsel bind themselves, their partners, successors, assigns, executors and administrators to the terms of this Agreement. Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work provided for in this Agreement shall be assigned or transferred, either voluntarily or by operation of law, without the prior written approval of the City Attorney.

15. AUDITS, RECORDS, AND DOCUMENTATION.

A. The City and any other federal, State or l ocal governmental agency, and any of their authorized auditors or representatives, including auditors, shall have access to, and the right to audit and reproduce any of Special Counsel's records to the extent the City or such other governmental agency deems necessary to ensure that City is paying only the amounts to which Special Counsel is properly entitled or for other purposes relating to the Agreement. Special Counsel shall assist the City in responding to any requests from the City’s auditors, and Special Counsel shall not bill the City for any time spent responding to any such audit requests.

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B. Special Counsel shall maintain complete and accurate records of the services provided to City and expenses incurred on behalf of City. Special Counsel shall maintain and preserve all such records for at least three (3) years after termination of the Agreement or until an audit has been completed and accepted in writing by City. Upon written notice by the City, the Special Counsel shall promptly make all such records available to auditors or other representatives of the City or other governmental agencies.

16. NON-DISCRIMINATION.

A. Special Counsel agrees to observe the provisions of Section 2.28.030 of the Municipal Code of the City of Richmond, obligatin g every contractor or subcontractor under a contract or subcontract with the City of Richmond for services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, sexual orientation, gender identity, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Said Section 2.28.030 is, by this reference, a part of this Agreement.

B. If Special Counsel is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this Agreement, it will be in default of this Agreement. Thereupon, City will have the power to cancel or suspend this Agreement, in whole or in part.

17. HOLD HARMLESS/INDEMNIFICATION.

Special Counsel agrees to indemnify, hold harmless, r elease and defend to the maximum extent permitted by law, and covenants not to sue, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgments and expenses (including attorney’s fees and costs of litigation) which in whole or in part result from, or arise out of, any negligent acts, errors or omissions (including, without limitation, professional negligence) of Special Counsel, its employees, representatives, subcontractors, or agents in connection with the performance of this Agreement. This Agreement to indemnify, hold harmless, release and defend includes, but is not limited to, personal injury (including death at any time) and property or other damage (including, but without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Special Counsel and its employees or agents, and members of the general public).

18. INSURANCE REQUIREMENTS.

Special Counsel shall maintain in full force and effect the following insurance policies:

A. Commercial general liability policy (bodily injury and property damage); B. Worker’s compensation/employer’s liability policy;
C. Business automobile liability insurance policy; and, 94 6
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D. Professional liability policy.

Said policies shall be maintained with respect to employees and vehicles assigned to the performance of work under this Agreement with coverage amounts, endorsements, certificates of insurance and coverage verifications as defined in Exhibit G, attached to this Agreement and incorporated by this reference.

19. CONFIDENTIALITY AND MEDIA STATEMENTS.

The data, information and reports acquired or prepared by Special Counsel in connection with matters upon which the City has retained Special Counsel shall not be shown or distributed to any other public or private person or entity except as authorized by the C ity Attorney and in no event prior to having been first disclosed to the City Attorney. All information, documents, records, reports, data or other materials furnished by City to Special Counsel or other such information, documents, records, data or other materials to which the Special Counsel has access during its performance pursuant to this Agreement are deemed confidential and shall remain the property of City. Special Counsel shall not make oral or written disclosure of such documents or materials, oth er than as necessary for its performance under this Agreement, without the prior written approval of the City Attorney.

Special Counsel shall not provide any written or oral statements to the media without the prior written authorization of the City Attorney.

20. AMENDMENTS.

This Agreement, including any Exhibits attached to it, represents the entire understanding of the Parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may be modified only by a written amendment duly executed by the Parties to this Agreement.

21. ENGAGEMENT OF OTHER COUNSEL, SPECIALISTS, OR EXPERTS.

Special Counsel will not engage or otherwise incur an obligation to pay other counsel, specialists, or experts for services in connection with this Agreement without the prior written approval of the City Attorney.

22. NOTICES.

All notices, pleadings, reports or other communication to the Parties shall be properly sent via electronic mail [email protected], [email protected], [email protected], and Special Counsel at its principal place of business listed on page one of this Agreement.

Either Party may change its address for receipt of notices under this Agreement by notice given in the manner provided herein.

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23. LAW GOVERNING AGREEMENT.

This Agreement shall be interpreted under the laws of the State of California. All claims or controversies arising out of or related to performance under this Agreement shall be submitted to and resolved in a forum within Contra Costa County.

24. INVALID PROVISIONS.

If any provision of this Agreement is held to be illegal, invalid or unenforceable, in full or in part, then such provision shall be modified to the minimum extent necessary to make the provision legal, valid and enforceable, and the other provisions of this Agreement shall not be affected thereby.

25. LICENSE REQUIREMENTS.

Special Counsel shall demonstrate that the attorney(s) who provide legal services to City under this Agreement are licensed to practice law in the State of California and, if not, indicate to the satisfaction of the City Attorney why such license is not required to perform the services required.

26. SANCTUARY CITY CONTRACTING ORDINANCE COMPLIANCE
STATEMENT.

Contractor agrees to comply with the provisions of the Richmond Sanctuary City Contracting Ordinance (SCCO, Ordinance No. 12-18). Contractor must submit the Sanctuary City Compliance Statement included herein as Exhibit F along with the bid or proposal prior to execution of the contract.
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The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this Agreement shall become operative on the Effective Date.

EDRINGTON, SCHIRMER AND

MURPHY LLP

By:_______________________________

Title:_____________________________

CITY OF RICHMOND

____________________________
Mayor

Name:______________________

APPROVED AS TO FORM:

__________________________
City Attorney

ATTEST:

__________________________
City Clerk
97 Exhibit A

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SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES

Scope of work:

Special Counsel shall provide legal advice to the Richmond Housing Authority (RHA), including litigation with regards to lease enforcements and violations, tenant defenses, evictions, and to ensure RHA compliance with fair housing regulations and reasonable accommodation requests.

City Attorney shall approve any associates not previously listed prior to their assisting under this agreement.

Special Counsel’s point(s) of contact in the City of Richmond City Attorney’s office is/are:

Shannon Moore, Chief Assistant City
Attorney

Schedule of Fees & Charges:

Hourly Rates

PARTNER(S) $255/hour
ASSOCIATE(S) $240/hour
PARALEGAL(S) $135/hour

COMPENSATION

Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements" shall be paid to Special Counsel.

Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed the sum of Four Hundred Thousand Dollars ($400,000) for attorneys’ fees and reimbursements. 98 Exhibit B

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BILLING PROTOCOLS/GUIDELINES

The City of Richmond (“City”) has adopted the following protocols for billing, budgeting, and planning for projects involving outside counsel. Special Counsel will be required to comply with this protocol. If you have questions concerning it, please contact the City Attorney for clarification. In the event you wish to negotiate changes due to the internal operation of your firm, please raise them in writing as soon as possible. Any changes to this protocol will need prior, written approval from the City Attorney. In the interest of fairness, all Special Counsel is required to comply with this protocol. This protocol is also to be used in conjunction with any new proposal for services.

These protocols and guidelines are instituted to ensure that Special Counsel conveys the information necessary for the City Attorney to manage outside projects and litigation.

Also, because these guidelines are set out in advance, they are designed to minimize any confusion or misunderstanding. Compliance with these guidelines should enhance the attorney-client relationship. If you have any comments or suggestions that could improve this system, please feel free to contact the City Attorney.

I. BILLING FORMAT
Unless otherwise agreed, the following information must be provided in monthly bills:
a. A detailed description of work, in time increments of .1 hour (one tenth of an hour) for and by each and every individual billing services. b. Identification of the lawyer who is in charge of the matter. c. Reasonably detailed disbursement breakdowns with backup documentation of any individual charge exceeding $100.00.
d. Each billing item must be separately stated on a separate line identifying the individual performing the services, the time spent and the exact nature of the service rendered.
e. When charges are made for research time, the specific issue being researched and the need for the research should be identified.
f. Each item billed should be coded to a specific litigation budget line item, if applicable.
g. The City Attorney reserves the right to request various levels of detail and specific formats (such as columnar comparisons with established budgets).

99 Exhibit B

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II. BILLING GUIDELINES

a. All tasks set forth in Special Counsel’s billing documentation shall be specific and detailed. Overly generalized listings of task descriptions such as “review contract” or “prepare for negotiations” are not acceptable. b. Billings under this Agreement shall not be provided in more than six (6) minute increments and shall represent the devotion of a full six minutes before an increment is billed. Under no circumstances shall Special Counsel use “block billing” procedures, wherein a list or series of activities is done each day with only an aggregate amount of time specified. c. Special Counsel shall keep the City advised of the identity and billing rates of those people working on the project account.
d. All time shall be billed within 30 days of the end of the month in which services were performed.
e. Counsel shall advise City whenever it anticipates the amount of services necessary to properly execute the task will exceed the amount of the contract.

When accrued billings are equal to eighty percent (80%) of the Payment Limit, written notice shall be given to the City as soon as possible, via e-mail, to the City Attorney’s Office, of this fact. In order to satisfy this notification requirement, Counsel shall monitor its accrued billings on a weekly basis and immediately notify the City Attorney if the eighty percent (80%) threshold is met. Special Counsel acknowledges the fiscal constraints on City funding and therefore Special Counsel assumes risk of non-payment for services rendered in the event the amount of services rendered exceeds the amount of the contract unless prior written authorization is received. Authorization to exceed the amount set forth in Exhibit A may be given only by City Attorney in writing.
f. Only those attorneys approved by the City may bill on the case. g. The City expects the attorney assigned to the case to handle all significant matters in the litigation. The City Attorney must approve in advance the assignment of other attorneys to the litigation or project. The City may request that the assigned work be instead handled by the primary attorney. h. Special Counsel shall not charge for more than one attorney at any hearing, deposition, or meeting of any kind without advance approval of the City Attorney.
i. No more than two paraprofessionals may bill on a particular case without the prior approval of the City.
100
Exhibit B

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j. The City has retained Special Counsel for its expertise, and therefore expects not to be billed for introductory or background research. City appreciates when Special Counsel has researched an issue previously and uses that research on present cases or projects. Do not charge the City for work Special Counsel has done and billed another client for in the past. k. Within thirty (30) days of the Effective Date of this Agreement, Special Counsel shall provide any manuals or policies describing Special Counsel’s billing practices.
l. The City does not allow “double billing” of any sort. If Special Counsel is working on another client’s matter, do not bill City for that time. This applies to travel time or any other matter.
m. Training time is not billable. Law clerks may be used only with prior approval.
n. City will not pay for new attorneys to “get up to speed” on a file unless it has been preapproved.
o. If a matter arises that requires Special Counsel to open a new file, the City Attorney should be informed immediately.
p. City reserves the right to require additional substantiation of any item of claimed expense.

III. REIMBURSEMENTS
a. The City will reimburse Special Counsel for the following expenses, and for no other expenses:
 Actual printing costs;
 Copying costs at $.12 / page (for legal documents and file materials, but not library materials);
 Actual cost of postage (including express mail delivery charges);  Facsimile charges at the rate of $0.25 per page;
 Actual cost of long distance telephone calls;
 Transcription and reporter's fees; and
 Reasonable travel. The City does not pay for meals unless Attorney is required to be away from office for one full day. All meals and/or travel reimbursements will be subject to approval by the City Attorney. Travel expenses are limited to the lesser of actual expenses or expenses that would be authorized for City employee travel pursuant to City policy. b. The City Attorney must approve in advance any single reimbursement item in excess of $250.
101
Exhibit B

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c. Any expense other than those listed in section “a.” must be approved by the City Attorney in writing and in advance in an approved budget. d. No compensation shall be allowed for administrative overhead or premiums added to the direct cost of research support or other services. e. Court filings shall be prepared in a timely manner so that “rush” or “expedited” messenger fees are not incurred.
f. Messenger and other charges in excess of actual costs are not permitted. City does not allow cost, plus a percentage, for actual outside costs g. City does not pay for secretarial time or secretarial overtime. City does not pay attorneys or paralegals for secretarial tasks or tasks that should not be included in Special Counsel’s overhead. For example, faxing, mailing, arranging for messengers and calendaring are not acceptable charges. h. City does not pay for billing or discussions of bills, including discussions initiated by the City or City’s requests for additional information about a bill. i. The practice of minimum billing charges is prohibited. Please charge for actual time spent. For example, a minimum of .2 for phone calls or .4 for letters is unreasonable unless it is an accurate measure of time spent. j. Do not charge for file opening or file closing. These are not true legal services, tasks or adequate descriptions of legal activities. 102
Exhibit C

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PROJECT PLAN AND BUDGET

Project plans and budgets should conform to the following guidelines:
a. The project plan shall include a projection of recommended strategies and actions to be taken in the project and a range of costs for each such strategy or action. b. If the scope of work includes representation of the City in litigation, the project plan shall include the following elements, with explanations:
 Anticipated total costs;
 The primary issues;
 The probability of success; and
 A settlement/trial recommendation
The project plan will be modified during the litigation as the need arises. c. The project budget shall include an estimate of the attorneys' hours and fees and disbursements during each phase and/or activity. All anticipated expenses must be listed and costs estimated.
d. In the event of litigation, the project budget shall include, but not be limited to, estimates for:
 Pre-commencement (legal and factual research for the complaint or answer);  Pleadings;
 Preliminary motions;
 Initial discovery;
 Factual investigation of merits (interviewing clients, employees and third parties);
 Review and abstract City's documents;
 Expert (non-medical) investigation and reports;
 Medical experts and examinations;
 Legal research on merits;
 More thorough discovery (including the identity of deponents and expected costs of each deposition and preparation);
 Settlement negotiations;
 Trial preparation; and
 Trial.
e. The project budget should include the anticipated cost of each line item, the time allotted to complete it and the professional level of the person handling it. f. The project budget is not a fixed fee agreement and is subject to revision. g. Special Counsel shall provide revisions to the project plan or budget at the request of the City Attorney.
103
Exhibit C

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h. Special Counsel understands and agrees that major unjustified deviations from the project budget, or failure to timely submit a project budget or revisions, if requested, may constitute a breach and result in termination of this Agreement. 104
Exhibit D

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California Joint Powers Risk Management Authority
Mandatory Case Reporting Policy
Pursuant to Section VII (Conditions) of the Memorandum of Coverage, the following rule is applicable to all cases reported to CJPRMA.

The Authority shall be entitled to complete access to the cove red party’s claim file, the defense attorney’s complete file, and all investigation material and reports, including all evaluations and information on negotiations. The covered party shall be responsible to report the progress of the litigation and any sig nificant developments at least quarterly to the Authority, and to provide the Authority with simultaneous copies of all correspondence provided to the covered party by its defense attorneys and/or its agents.

In addition, the CJPRMA Board of Directors has adopted the following mandatory case reporting standards:
1) Defense counsel is expected to provide a written analysis of liability and exposure in any reported claim no later than ninety days following receipt of the file from the member agency. CJPRMA under stands that the liability picture may develop as discovery is ongoing, but this does not excuse the responsibility of providing an early, objective analysis of the file, subject to later developments. An early analysis not only permits the JPA member to set an accurate reserve level, but also permits the member entity to decide whether to actively litigate the case, try to settle the case, or limit discovery based upon the exposure.
2) The initial status report should provide, at a minimum, a brief synopsis of the facts giving rise to the lawsuit; the status of the pleadings, including any discussions of demurrers or motions to dismiss, or cross-complaints; a summary and analysis of plaintiff’s injuries, damages and exposures in the case; an initial impression of liability; any requests for additional investigation; a brief outline of the discovery planned; and an evaluation of anticipated litigation costs. The report need not be lengthy, and typically might not exceed three to five pages, but must address the issues directly and in a straightforward manner so that the member entity and CJPRMA can set cost and loss reserves as necessary. 3) Defense counsel is responsible to report, in writing, the setting of a trial date, settlement conference date, hearing date on motion for summary judgment or similar dispositive motion in any litigated case, within one week of the date on which a court establishes such date.
4) Defense counsel is responsible to report, in writing, all settlement demands or offers within one week of the time the offer is made or the demand is received. 105
Exhibit D

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5) Defense counsel is responsible to report, in writing, on the substance of all depositions taken in the case. This need not be a multi -page deposition summary, but must, at a minimum, include a concise report of major events occurring at the deposition, and an evaluation of the effect of the deposition testimony on the case. 6) Finally, no later than sixty days before the date set for trial in any case, defense counsel is responsible to report, in writing, on (1) an assessment of liability in the case, (2) the adverse potential exposure if liability is found, (3) a concise summary of injuries sustained and/or claims, (4) an assessment of any other factors (such as local jury tendencies, appearance of important witnesses, etc.) that may affect the liability analysis or exposure assessment, and (5) an opinion on the settlement value of the case. 7) All status reports from defense counsel must be copied to the CJPRMA Board member whose entity is involved in the claim.

This policy is designed to protect the member entity and CJPRMA, so that they can make informed litigation decisions on reported cases. Past experience has shown that defense counsel retained by the member entities of CJPRMA are high-caliber, hard working attorneys who have done very well for their clients, and CJPRMA is grateful for their efforts. Defense counsel are cautioned, however, that case reporting is given a high priority by CJPRMA and its members, and is a major consideration in evaluating counsel’s performance.

106
Exhibit E

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LITIGATION GUIDELINES

The following guidelines should be followed when the scope of work includes representing the City in litigation:
a. The Special Counsel shall consult the City Attorney regarding the component parts of litigation handled so that the City Attorney, in consultation with the City Council, if necessary, can determine whether a particular activity is reasonable in light of its costs and benefits.
b. The City Attorney must approve the identity and number of staff assigned to the litigation, and any changes.
c. All pleadings shall be submitted to the City Attorney for review prior to filing. d. Copies of major work product, pleadings, motions, orders, decisions, research memoranda, reports on significant developments, and quarterly status reports shall be submitted to keep the City Attorney advised of any major developments in the lawsuit.

Such copies shall be provided in electronic format compatible with software in the City Attorney’s office.
e. Generally, the City Attorney will rely upon Special Counsel for guidance on litigation strategy. Nonetheless, prior approval from the City Attorney is necessary for demurrers, motions for summary judgment and discovery motions.
f. City expects that Special Counsel will resolve all discovery disputes without court intervention. If this is impossible due to the conduct of others, please inform the City Attorney immediately. City’s intent is to have discovery be fair and open with the money spent on reviewing relevant items that are discovered, not on discovery battles. g. Provide full descriptions of legal tasks performed. This will help the City Attorney follow case development and understand Firm’s strategy. h. Some types of litigation-related expenses require prior approval by the City Attorney, including, but not limited to, experts and investigators. Expenses over a certain dollar amount always require prior approval. See Section III (Reimbursements) of Exhibit B (Billing Protocols and Guidelines) of this Agreement for a list of those expenses that may be reimbursed.

107
Exhibit F

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CITY OF RICHMOND
Sanctuary City Compliance Statement

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five
(5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

108
Exhibit F

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Vendor SCCO Compliance Statement (July2024)
109
Exhibit G
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City of Richmond - Insurance Requirements - Type 2:

Professional Services
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease. If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
110
Exhibit G
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General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
111
Exhibit G
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City of Richmond - Insurance Requirements - Type 2:

Professional Services

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

PROJECT COST
$0 - $1 million
$1 million - $5 million
Over $5 million

REQUIRED LIMIT
$1 million p/o
$2 million p/o
$5 million p/o

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self -insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 112
Exhibit G
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City of Richmond - Insurance Requirements - Type 2:

Professional Services
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable. 113

1 RICHMOND, CALIFORNIA,

December 17, 2024, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The meeting was called to order at 4:34 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Vice Mayor Claudia Jimenez arrived after adjourning to Closed Session. Councilmember Melvin Willis was absent the entire meeting.

C. CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Winehaven v. City of Richmond
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler spoke in support of the labor negotiations and the Winehaven matter.

E. ADJOURN TO CLOSED SESSION
Closed Session adjourned at 4:39 p.m.

F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The meeting was called to order at 6:20 p.m. by Chairperson Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Chairperson Eduardo Martinez led the Pledge of Allegiance to the Flag.

114

2 H. ROLL CALL

Present: Commissioners Soheila Bana, Doria Robinson, Gayle McLaughlin, Cesar Zepeda, Vice Chairperson Claudia Jimenez, Chairperson Eduardo Martinez, and Housing Tenant Commissioner Jaycine Scott. Absent: Commissioner Melvin Willis.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. HOUSING AUTHORITY CONSENT CALENDAR
K.1 Nevin Plaza II Lease Disposition and Development Agreement (LDDA) ADOPT a resolution authorizing the Executive Director to enter into a Lease Disposition and Development Agreement (LDDA) and to negotiate and execute any and all related documents and agreements, including the Ground Lease and Regulatory Agreement between the Richmond Housing Authority and EAH Housing for the development of the Nevin Plaza II affordable housing project (APN 515-261-014-2) - Richmond Housing Authority (Antoinette Terrell 510- 620-6784/Nannette Beacham 510-621-1306).

Adopted Resolution No. 2204.

Motion by Commissioner Doria Robinson
Seconded by Vice Chairperson Claudia Jimenez
Ayes (7): Commissioners Bana, McLaughlin, Robinson, Zepeda, Vice Chairperson Jimenez, Chairperson Martinez, and Tenant Commissioner Jaycine Scott
Absent (1): Councilmember Melvin Willis
Passed

L. HOUSING AUTHORITY NEW BUSINESS
L.1 Nystrom Village Request for Qualifications (RFQ) Presentations, Potential Selection and Exclusive Rights to Negotiate Agreement (ERNA) RECEIVE a presentation from the top two respondents for the redevelopment of Nystrom Village Request for Qualifications (RFQ); PROVIDE DIRECTION to staff, which may include the identification of a preferred developer; and if a preferred developer is identified, and ADOPT a resolution authorizing the Executive Director of the Richmond Housing Authority (RHA) to negotiate and execute an Exclusive Right to Negotiate Agreement (ERNA) with the selected affordable housing developer with a term not to exceed ninety (90) days with an option for one mutually approved extension of not more than thirty days – Richmond Housing Authority (Antoinette Terrell 510-620-6784/Nannette Beacham 621-1306).

CHDC and Eden Housing link to presentation Dixie Baus, Director of Real Estate Development; Joanna Grifith
Gorman Novin presentation: Kevin Kellog, Nikki Beasley Iman Nevin, Stefan Pellegrini
Link to view: Presentation from EDEN Housing
115

3 Presentation from Gorman and Novin
Discussion ensued.

The City Council requested the following was included in the project: More electric and green buildings; housing for the homeless; and details of the criteria for scoring the developers.

A motion was made to select Gorman & Novin as the developer for the redevelopment for Nystrom Village.

Adopted Resolution No. 2205.

Motion by Commissioner Robinson
Seconded by Vice Chairperson Jimenez
Ayes (7): Commissioners Bana, McLaughlin, Robinson, Zepeda, Vice Chairperson Jimenez, Chairperson Martinez, and Tenant Commissioner Jaycine Scott
Absent (1): Commissioner Willis
Passed

M. ADJOURNMENT
The meeting adjourned at 8:09 p.m.

N. JOINT REGULAR MEETING OF THE SUCCESSOR AGENCY TO THE

RICHMOND COMMUNITY REDEVELOPMENT AGENCY/RICHMOND CITY

COUNCIL
The meeting was called to order at 8:09 p.m. by Mayor Eduardo Martinez.

O. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent:

Councilmember Melvin Willis was absent the entire meeting.

P. STATEMENT OF CONFLICT OF INTEREST
None.

Q. AGENDA REVIEW
Item V .8.a. - Draft Amendments to City Council Rules of Procedure and Order was withdrawn from the agenda in order to appoint an ad-hoc committee and would return to the city council at a city council meeting in February 2025.

Items V .11.a. - AB 481 "Military Equipment Use" Annual Report and Item V .11.b.- Sanctuary City Compliance Exception for software applications by LexisNexis were continued to the January 7, 2025, City Council meeting.

Item X.3. - Police Officer Retention and Lateral Police Officer Recruitment Program was continued to a city council meeting in February 2025.

R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
· Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:
116

4 1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Direction was provided. No final action was taken.

C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) · Winehaven v. City of Richmond
Item discussed. No final action was taken.

S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented the report.

Link to presentation: City Manager Report
T. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler gave comments regarding the need to hire a Port Administrator.

Leah Simon Weisberg, Alma Ramirez, Yolanda Flores and Jane Courant, and David Sharples gave comments in support of the rental inspection program Diana Wear, BK Williams, David Sharples, and Jamin Pursell thanked Councilmember McLaughlin for her time and dedication for over 20 years as a Richmond Mayor and Councilmember.

Mark Wassberg gave comments regarding transgenders.

Don Gosney gave comments regarding new businesses and residential developments that were built in neighboring cities.

LeJon Reese asked when the MLK teen center rebuild would begin.

Kelly Ferguson gave comments regarding an energy project between the City of Richmond and ENGIE.

Jeff Kilbrete, Marilyn Langlois, Kathleen Wimer, Michael Gliksohn, Jane Courant, Emily Ross, Sara Cantor, thanked Councilmembers McLaughlin and Willis for their service.

Keycha Gallon requested help for the Richmond youth
Raelyn Rose, Ashley, Scarborough, Emily Ross, Sara Cantor, and Jamin Pursell gave comments in support of Item V .3.f - Resolution declaring the City of Richmond a Sanctuary City for Transgender people.

Soheila Bana gave comments about the winter solstice celebration on December 21st at the El Sobrante Night Farmers Market
Ruthie Dineen thanked everyone for the success of the downtown main street holiday festival.

117

5 U. SUCCESSOR AGENCY TO THE RICHMOND COMMUNITY

REDEVELOPMENT AGENCY CONSENT CALENDAR
Motion by Mayor Eduardo Martinez
Seconded by Councilmember Gayle McLaughlin
Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Melvin Willis
Passed

U.1 Approval of the Recognized Obligation Payment Schedule (ROPS 25-26) and the Administrative Budget for the period July 1, 2025 through June 30, 2026 ADOPT a resolution approving the Recognized Obligation Payment Schedule (ROPS 25-26) and the Administrative Budget for the period of July 1, 2025, through June 30, 2026 - Community Development Department (Lina Velasco 510-620-67060.

Adopted Resolution No. 24-1.

V. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Cesar Zepeda
Seconded by Councilmember Doria Robinson
Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Melvin Willis
Passed

V.1 City Attorney's Office
V.1.a Ordinance Creating New Business Activity Classification, “Class Q – Automobile Dealerships” and the Corresponding Rates
INTRODUCE an ordinance (first reading) amending Chapter 7.04.103 of the Richmond Municipal Code by creating a new Business Activity Classification, Class Q – Automobile Dealerships, and the corresponding rates – City Attorney’s Office (Dave Aleshire 510-620-5454/Andrea Miller 510-620-6790).

V.1.b First Amendments to the Legal Services Agreements with Nevers, Palazzo, Packard, Wildermuth & Wynner, P.C., and Bertrand, Fox, Elliot, Osman, & Wenzel for Winehaven
APPROVE first amendments to the legal services agreements with: 1) Nevers, Palazzo, Packard, Wildermuth & Wynner, PC, to add $200,000 for an amount not to exceed $375,000 with term ending June 30, 2025; and 2) Bertrand, Fox, Elliot, Osman, & Wenzel to add $200,000 for an amount 118

6 not to exceed $300,000 with term ending June 30, 2026 and APPROPRIATE $400,000 from the General Fund to cover these fees – City Attorney’s Office (Shannon Moore 510-620-6505).

V.1.c Appropriation of funds and first amendment to Legal Services Agreement for City Attorney with Aleshire & Wynder, LLP
APPROPRIATE $154,626.48 from the General Fund to the City Attorney Department’s Fiscal Year 24-25 budget and APPROVE a first amendment to the legal services agreement with Aleshire & Wynder, LLP, to increase the compensation by $154,626.48, for an amount not to exceed $1,079,626.48, for City Attorney services - City Attorney’s Office (Shannon Moore 510-620-6509/Andrea Miller 510-620-6790).

V.2 City Clerk's Office
V.2.a Canvass of Returns, November 5, 2024, General Election ADOPT a resolution Declaring the Canvass of Returns and Results of the General Municipal Election held on November 5, 2024 – City Clerk’s Office (Pamela Christian 510-620-6513).

Adopted Resolution No. 147-24.

V.2.b Amendments and Updates to the Boards and Commissions Handbook APPROVE amendments to the Boards and Commissions Handbook to address members reapplying to the same board, commission, or committee after a waiting period and the process for members to obtain a Gmail account for City of Richmond business only – City Clerk’s Office (Pamela Christian 510-620-6513).

V.3 City Council
V.3.a Amending the Richmond Municipal Code to Include Wildfire Hardening in Real Property Transfer Tax Exceptions
DIRECT the City Attorney’s Office to draft an ordinance to amend the Richmond Municipal Code, Real Property Transfer Tax Exceptions, to include a rebate for "wildfire hardening" expenses, encouraging property owners to implement proven fire prevention measures - Councilmembers Soheila Bana (510-672-3490) and Gayle McLaughlin (510-620-6636).

V.3.b Authorize emergency financial support to sustain unhoused services at Richmond’s family shelter -GRIP (Greater Richmond Interfaith Program) AUTHORIZE the city manager to negotiate and execute an emergency, short-term, no-interest loan agreement for $500,000 with GRIP to ensure uninterrupted family homeless shelter and emergency warming center for Richmond’s unhoused residents - Vice Mayor Claudia Jimenez (510-620- 6565), Councilmembers Doria Robinson (510-620-6568), and Gayle McLaughlin (510-620-6636).

V.3.c Create a plan to offer simultaneous Spanish-English translation during all Richmond City Council Meetings starting in FY 25-26
DIRECT city staff to: 1) research solutions other jurisdictions are using to offer simultaneous translation services during Council meetings; 2) create a plan to offer, at minimum, simultaneous Spanish-English translation in person, and on zoom at every council meeting; 3) set up a clear system for those who speak languages other than Spanish and want to participate in a City council meeting to request FREE translation support in advance of a 119

7 City Council meeting. Translation service requests should offer an online, telephone and in person option through the clerk’s office; 4) to make available by request translation of meeting agendas, within a reasonable time frame, into languages other than English; 5) to, at minimum, make sure that starting January 1, 2026, Spanish subtitles are available for all KCRT City Council meeting recordings; 6) to research, draft and include in the Fiscal Year 25 -26 budget the funding necessary to support this plan; and 7) to complete the execution of this plan by December 31, 2025, so that new language access services could start as soon as, or sooner than, January 1, 2026 - Vice Mayor Claudia Jimenez (510-620-6565), Councilmembers Doria Robinson (510-620-6568), and Gayle McLaughlin (510-620-6636).

The item would not be executed nor implemented until the total budget amount is known. A presentation by staff with research outcome and budget estimate would be made at a city council meeting in March 2025 and direction would be adjusted at that time if necessary.

V.3.d Railroad Crossings Grant Writer -a multi district effort that prioritizes neighborhoods with limited emergency access
DIRECT staff to utilize a grant writer from the 18 pre-approved vendor list to provide on-call grant writing, grant seeking, or other grant-related services to pursue railroad crossing elimination program funding, federal funding, state funding, and funding from the Federal Railroad Administration, on an as needed basis, for a three-year term expiring September 30, 2027, with two one-year options to extend, and a not to exceed total expenditure of $100,000 per firm annually and to come back to City Council with a selected grant writer by February 2025. DIRECT the city manager to designate a project manager to help manage the grant writer and manage funding for the projects at the various identified locations and to have grant writer identified and applied for grant by June 2025 - Councilmember Cesar Zepeda (510-620-6593).

V.3.e Development of Parchester Area Infrastructure Plan and Interim Drainage Measures
DIRECT City staff to collaborate with Veolia to implement short-term measures addressing drainage challenges in Parchester Village during the upcoming rainy season and DIRECT City staff to prepare the scope, timeline, and cost estimate for a comprehensive Parchester Area Infrastructure Plan to identify long-term solutions and present planning details and a timeline to the Water Recovery Ad Hoc Committee in Quarter 1 of 2025 and return to the City Council during the spring 2025 budget cycle for consideration as part of the Capital Improvement Program (CIP) - Councilmember Cesar Zepeda (510-620-6593).

V.3.f Resolution Declaring the City of Richmond a Sanctuary City for Transgender People
ADOPT a resolution to declare the City of Richmond a sanctuary city for transgender individuals seeking gender-affirming care and to extend protections to providers who offer gender-affirming care and that no city resources - including staff time - would be used to detain individuals seeking or providing care, or otherwise to cooperate with jurisdictions seeking to enforce laws criminalizing gender-affirming care in other jurisdictions - Councilmember Cesar Zepeda (510-620-6593). 120

8 Adopted Resolution No. 148-24.

V.4 Community Development
V.4.a Encampment Resolution Funding Round 3 Award Acceptance and Appropriation
ADOPT a resolution accepting and appropriating a $9,336,746 Encampment Resolution Funding Round 3 (ERF-3-R) award to provide services and support for people living in Citywide encampments onto paths to safe and stable housing, and employment opportunities – Community Development Department (Lina Velasco/Jesus Morales 510- 620-6649).

Adopted Resolution No. 149-24.

V.4.b Acceptance and Appropriation of Hellman Foundation Grants ADOPT a resolution accepting and appropriating two $250,000 Hellman Foundation grants received by the City to support the development of an asset management system for parks and recreation centers, and supporting the design development of the Martin Luther King Jr. Recreation Center – Community Development Department (Lina Velasco 510-620- 6841/LaShonda White 510-620-6828).

Adopted Resolution No. 150-24.

V.4.c Ocean Protection Council (OPC) SB 1 Grant
ADOPT a resolution accepting and appropriating a $1.5 million SB 1 grant from the California Ocean Protection Council and AUTHORIZE the city manager to negotiate and execute a contract amendment No. 1 with Mithun, Inc. to modify the contract scope and increase the budget by $1,010,000, for a not to exceed total amount of $1,410,000, through June 30, 2027, to prepare the City’s SB272-compliant Sub-regional Shoreline Adaption Plan – Community Development Department (Lina
Velasco/Avery Stark 510-620-6714).

Adopted Resolution No. 151-24.

V.4.d Partnership for the Bay’s Future (PBF) Memorandum of Understanding ADOPT a resolution authorizing the city manager to execute a Memorandum of Understanding (MOU) with the San Francisco Foundation and Coro Northern California for a Partnership for the Bay’s Future Housing Fellow to work on housing Preservation, Production, and Protection policies – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

Adopted Resolution No. 152-24.

V.4.e Exempt Surplus Land Resolution for Homekey Ground Lease ADOPT a resolution determining and declaring land to be acquired by the City and subsequently ground leased to 425 Civic Center LP to be Exempt Surplus Land pursuant to Government Code Section 54221(f)(1)(A) regarding the Homekey Project to convert an existing motel located at 425 24th Street (APN 515-200-003) to a 48-unit permanent supportive housing development for formerly homeless households – Community Development Department (Lina Velasco 510-620-6841/Nannette Beacham 510-621-1306).
121

9 Adopted Resolution No. 153-24.

V.4.f CSW/ST2 Contract Amendment No. 2 for Miraflores
APPROVE a contract amendment No. 2 with CSW/ST2 to modify the scope and budget related to the board up and securing of the historic structures at the Miraflores site, for a not to exceed amount of $55,698.50, which further allows a contingency amount equal to 10 percent of the quoted price, for a term ending June 30, 2026 – Community Development Department (Lina Velasco 510-620-6841).

V.4.g Residential Rental Inspection Program Ordinance Amendments INTRODUCE an ordinance (first reading) amending Richmond Municipal Code Chapter 6.40 Residential Rental Dwelling Unit Inspection and Maintenance to eliminate the self-certification process, expand units covered, including certain affordable housing units, and add other amendments to enhance the program – Community Development Department (Lina Velasco 510-620-6841/George Kabaivanov 510-620- 6649).

V.5 Economic Development
V.5.a Port Performance Audit Management Update
RECEIVE management updates on the findings from the Government Performance & Policy (GPP) Analytics Port Management and Performance Audit; and ACCEPT the City’s plan to implement auditor recommendations – Port/Finance Department (Nickie Mastay 510-620- 6565/Andrea Miller 510-620-6790/Nannette Beacham 510-621- 1306/Charles Gerard 510-829-2253).

V.5.b Annual Solid Waste Rate Adjustment
ADOPT a resolution to update the 2025 solid waste collection rates for January 1, 2025, until the end of the current contract on June 30, 2025 – Economic Development Department (Samantha Carr 510-620-5407/ Nannette Beacham 510-620-1306).

Adopted Resolution No. 154-24.

V.6 Finance Department
V.6.a Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of October 2024 RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of October 2024 – Finance Department (Andrea Miller 510-620-6740).

V.7 Human Resources
V.7.a City Holiday Closure from December 24, 2024, through January 1, 2025 ADOPT a resolution approving the Side Letters between the City of Richmond and Service Employees International Union (SEIU) Local 1021 (Full-Time and Part-Time Units) and International Federation of Professional and Technical Engineers (IFPTE) Local 21 (Mid- Management and Executive Management Units) regarding the holiday closure for December 2024 – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620-6602).

Adopted Resolution No. 155-24.
122

10 V.7.b Allocate $48,325 for the Race Forward Equity Training Contract and four CPS Human Resources Consulting DEI training courses held in Oct. 2024 APPROPRIATE $48,325 for Race Equity training courses and DIRECT staff to return to City Council with a update of the Race Equity Program by March 2025 - Human Resources Department/City Council Administration (Sharrone Taylor/Trina Jackson Lincoln 510-620-6581).

V.8 Internal Services
V.8.a Draft Amendments to City Council Rules of Procedure and Order DIRECT staff to prepare amendments the City Council Rules of Procedure and Order to: 1) hold two City Council meetings each month; 2) require Councilmembers to submit agenda items by noon two Fridays before the Thursday publication of the agenda; 3) commence the Council recess in July to better align with the school district’s time off; and, 4) develop minor procedural changes to comport with how the meetings are currently conducted - City Manager’s Office/City Clerk’s Office/City Attorney’s Office (Shasa Curl/Pamela Christian/Shannon Moore 510-620-6512).

Item withdrawn to a future city council meeting in February 2025 in order to appoint an ad-hoc committee.

V.9 Library and Community Services
V.9.a Second Amended Contract between the City of Richmond and Trans Metro Inc. for On-Call Paratransit Services
APPROVE the second amended contract with Trans Metro Inc. (TMI), to support paratransit van services for seniors and individuals with disabilities residing in Richmond and in municipalities in West County, in an amount not to exceed $140,000, for a total contract amount not to exceed $400,000, extending the term through December 31, 2025 - Community Services Department (LaShonda White 510-620-6828/ Lori Reese 510-620-6869).

V.9.b Contract with Bonterra Tech for Apricot 360 Case Management and Data Management Software Services
APPROVE a contract with Bonterra Tech for the Apricot 360 case management software for the Community Crisis Response Program for an amount not to exceed $87,260, for a contract term from December 17, 2024, through December 16, 2027 - Community Services Department (Sam Vaughn 510-620-5404/Michael Romero 510-620-6791).

V.9.c FY 2025-2026 Environmental Community and Investment Agreement (ECIA) Competitive Grant Program
ACKNOWLEDGE the release of the Request for Application and Guidelines for the Fiscal Year 2025-2026 Environmental and Community Investment Agreement (ECIA) Competitive Grant Program for Categories 1-4, with an annual allocation of $650,000 – City Manager’s Office (Patrick Seals/Nicholas Delgado/Guadlupe Morales 510-620-6512).

V.9.d Contract With All Seasons Ice Company To Provide Ice For Snow Day APPROVE a three-year contract with All Seasons Ice Company in a not to exceed amount of $21,000, to provide 10 tons of ice for a fee of $7,000 annually, and a donation of 20 tons of ice during the Winter Break Camp in December of 2024, 2025, and 2026, with a contract term from 123

11 December 17, 2024, through December 31, 2026 – Community Services Department (Tetteh Kisseh 510-620-6919/Ranjana Maharaj 510-620- 6792/LaShonda White 510-620-6828).

V.9.e Acceptance of Five Grants Totaling $1,743,360 in Grant Funds from Various Sources to Provide Occupational Skills Training, in High-Growth, High Wage Industries, for Richmond Youth and Adults
ACCEPT and APPROPRIATE $1,743,360 in grant funds received from the U.S. Department of Labor YouthBuild, Office of Economic and Workforce Development, Construction Training Workforce Initiative, James Irvine Foundation, and the California Employment Training Panel; and AUTHORIZE the city manager or her designee to execute grant- related documents – Community Services Department (Tamara Walker 510-307-8006/LaShonda White 510-620-6828).

V.9.f Purchase of Library Delivery Van
APPROVE the purchase of a 2024 Ford Transit T-250 cargo van from National Auto Fleet Group in an aggregate amount not to exceed $60,000 – Community Services Department (Christopher Larsen 510-620-5524/ Kate Eppler 510-620-5452).

V.10 Mayor's Office
V.10.a Appointment of Whitney Tipton to the Richmond Rent Board APPOINT Whitney Tipton to the Richmond Rent Board with a term that expires on March 21, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.10.b Appointment of Xiomara Casias to the Human Rights and Human Relations Commission
APPOINT Xiomara Casias to the Human Rights and Human Relations Commission with a term that expires on March 30, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.11 Police Department
V.11.a AB 481 “Military Equipment Use” Annual Report
ADOPT a resolution accepting the 2023 annual military equipment report, determining that the military equipment in 2023 complied with Richmond Police Department Policy 707 and determining that policy 707 will be accepted with recommended amendments; and RECEIVE staff recommendations for additional resources - Police Department (Bisa French 510-621-1802).

Item continued to the January 7, 2025, City Council meeting.

V.11.b Sanctuary City Compliance Exception for software applications by LexisNexis
APPROVE a request for LexisNexis to waive the requirement to sign and comply with the Sanctuary City Compliance form, in order for LexisNexis to provide software application services to Richmond Police Department staff – Police Department (Chief Bisa French 510-621-1802).

Item continued to the January 7, 2025, City Council meeting.

124

12 V.11.c Second Contract Amendment with Axon Enterprise APPROVE a five -year contract amendment with Axon Enterprise in an amount not to exceed $5,000,000, which includes a 7.4 percent contingency, extend the contract term for five years for a total contract term Octo ber 1, 2016, to September 30, 2031, providing a cost savings of $1,886,504.54 if the amendment is executed before December 31, 2024 - Police Department (Chief Bisa French 621-1802).

V.12 Public Works
V.12.a November 2024 Abatement Presentation
RECEIVE a presentation on the November 2024 Abatement activities – Public Works Department (Hugo Mendoza 510-231-3030/Tawfic Halaby 510-620-5482/Daniel Chavarria 510-620-5478)
V.12.b Resolution to Appropriate Funds in the Engineering Grant Fund and Approve a Contract with Kimley-Horn and Associates, Inc.

ADOPT a resolution to APPROPRIATE funds in the amount of $292,000 from the Engineering Grant Fund 1054, and APPROVE a contract agreement with Kimley Horn and Associates, Inc. for the South Cutting Boulevard at-grade crossing at Carlson Boulevard Improvement Project in an amount not to exceed $550,841; and AUTHORIZE the director of public works to approve change orders, if necessary, for a contingency amount of up to $82,630 which is 15 percent of the contract amount, for a potential total not to exceed contract amount of $633,471, with a contract term from December 18, 2024, through June 30, 2027 – Public Works Department (Hillal Hamdan 510-621-1612/Robert Armijo 510-620- 5477/Daniel Chavarria 510-620-5478).

Adopted Resolution No. 156-24.

V.12.c Resolution to terminate West County Agency Joint Powers Agreement (JPA) and approve operating agreements between City of Richmond and West County Wastewater.

ADOPT a resolution agreeing to terminate the West County Agency Joint Powers Agreement and APPROVE the operating agreements between the City of Richmond and West County Wastewater for the operation and maintenance of assets owned by each agency - Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).

Adopted Resolution No. 157-24.

V.12.d Resolution to Approve Three As-Needed Contracts for Vehicle Body Repairs
ADOPT a resolution approving three-year as-needed contracts with three vendors, Andy’s Auto Body, Falcon Collision Repairs, Inc., and Ron DuPratt Ford, for vehicle body repairs in an amount not to exceed $50,000, per year per vendor, beginning January 1, 2025, through December 31, 2027, with two optional one-year extensions in the amount not to exceed $50,000, per year per vendor – Public Works Department (Tawfic Halaby 510-620-5482/Daniel Chavarria 510-620-5478).

Adopted Resolution No. 158-24.

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13 W. STATE OF THE CITY
W.1 State of the City Address by Mayor Eduardo Martinez RECEIVE the Annual State of the City Address from Mayor Eduardo Martinez – Mayor Eduardo Martinez (510-620-6503).

Mayor Martinez presented the State of the City Address.

Link to view presentation: State of the City Address
Cordell Hindler, Jamin Pursell, and Kirby Lynch gave comments.

X. NEW BUSINESS
X.1 BART presentation
RECEIVE a presentation from Bay Area Rapid Transit (BART) regarding The Role in the Region Report - Mayor's Office (Mayor Eduardo Martinez 510-620- 6503).

Bradley Dunn, Bay Area Rapid Transit Manager of Local Government and Community Relations presented the report.

Link to presentation: BART Role in the Region Report
Cordell Hindler gave comments.
(Councilmember Bana left the meeting at 10:45 p.m.)
X.2 Presentation on The Concept of Villages For The Unhoused RECEIVE a presentation from Richmond’s Village Development Team on the benefit of villages for the unhoused – Councilmember Gayle McLaughlin (510- 620-6636).

Daniel Barth presented a PowerPoint.

Link to presentation: Villages for the Unhoused
Discussion ensued.
(At 10:57 p.m. - A motion by Councilmember McLaughlin, seconded by Vice Mayor Jimenez, extended the meeting until the end of Item X.2., passed by the following vote: Ayes: Councilmembers McLaughlin, Robinson, Zepeda, Vice Mayor Jimenez, and Mayor Martinez. Noes: None. Absent: Councilmembers Bana and Willis. Abstain: None).

The Villages would not be considered as long-term housing. (At 11:28 p.m. - A motion by Councilmember McLaughlin, seconded by Mayor Martinez, suspended the rules and extended the meeting until the end of speakers for Item X.2., passed by the following vote: Ayes: Councilmembers McLaughlin, Robinson, Zepeda, Vice Mayor Jimenez, and Mayor Martinez. Noes: None.

Absent: Councilmembers Bana and Willis. Abstain: None).

Marcela Hidalgo, Angelina Pena, Jeff Wright, and Sara Cantor gave comments.

Further discussion ensued.

X.3 Police Officer Retention and Lateral Police Officer Recruitment Program RECEIVE an update on police recruitment and retention promising practices to increase staffing beyond 121 sworn officers; and PROVIDE direction to staff – Police Department (Chief Bisa French 510-621-1802).
126

14 Item was continued to a February 2025, City Council meeting.

Y. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) None.

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 11:36 p.m., to meet again on January 7, 2025.

Clerk of the City of Richmond Mayor

127

January 21, 2025

City Council

DATE: January 21, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Council Member Soheila Bana
Subject:

Resolution to prohibit the purchase of products made with Prison Labor
FINANCIAL IMPACT: The resolution may affect the cost of goods and services if alternative suppliers charge higher rates than those that utilize prison labor and staff time to conduct analysis.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

City of Richmond seeks to ensure fair labor practices and that the city does not engage in or support the exploitation of incarcerated individuals through the purchase of
products made with prison labor.

RECOMMENDED ACTION:

ADOPT a resolution declaring that the City of Richmond
will not purchase any products produced with prison labor and DIRECT staff to conduct a n analysis of current
products/suppliers produced with prison labor and utilized by City and return with recommendations for alternatives to utilize suppliers that do not use prison labor to produce goods - Councilmember Soheila Bana (510-620-6743).

AGENDA
REPORT
128

January 21, 2025
DISCUSSION:

The City of Richmond prides itself on upholding ethical labor practices and ensuring that its procurement processes reflect the community’s values. There has been a growing concern about the use of prison labor in the production of goods, which may not alw ays meet the voluntary and fairly compensated labor standards that Richmond supports.

The adoption of this resolution would affirm the City of Richmond's commitment to fair labor practices by ensuring that the City does not engage in or support the exploitation of incarcerated individuals through the purchase of products made with prison labor. It would also align the City’s procurement practices with its dedication to social justice and economic equity.

This resolution requires the City to take the following actions:

 The City of Richmond shall not purchase any products known to be produced wholly or in part by the labor of incarcerated individuals who are part of a prison labor force.

 The City of Richmond shall endeavor to identify suppliers and vendors who align with the City’s commitment to ethical labor practices and who do not utilize prison labor in the manufacturing of their products.

 The City of Richmond shall require all potential suppliers and vendors to disclose whether their products are made with prison labor as part of the City's procurement process.

 The resolution shall apply to all future contracts and procurement processes initiated after the effective date of this resolution.

 The City of Richmond shall review its current contracts and engagements and will take appropriate steps to transition away from any agreements that do not comply with the values expressed in this resolution.

 The City of Richmond encourages other municipalities and governmental entities to adopt similar policies that promote ethical procurement practices.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
129

Reso. No. _____

DocID #33007v1
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, RESOLUTION TO PROHIBIT THE CITY’S PURCHASE OF

PRODUCTS/SUPPLIES MADE WITH PRISON LABOR

WHEREAS, the City of Richmond is committed to fair labor practices and the ethical treatment of all workers; and

WHEREAS, the utilization of prison labor for the production of goods can undermine fair labor standards and economic justice; and

WHEREAS, the City of Richmond recognizes the need to support employment practices that contribute to the rehabilitation and reintegration of individuals who have been incarcerated; and

WHEREAS, the City of Richmond aims to procure goods and services that reflect the City's values of social and economic equity; and

WHEREAS, the City of Richmond is dedicated to the principle that all labor should be voluntary and fairly compensated,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond as follows:

1. The City of Richmond shall not purchase any products known to be produced wholly or in part by the labor of incarcerated individuals who are part of a prison labor force.

2. The City of Richmond shall endeavor to identify suppliers and vendors who align with the City’s commitment to ethical labor practices and who do not utilize prison labor in the manufacturing of their products.

3. The City of Richmond shall require all potential suppliers and vendors to disclose whether their products are made with prison labor as part of the City's procurement process.

4. This resolution shall apply to all future contracts and procurement processes initiated after the effective date of this resolution.

5. The City of Richmond shall review its current contracts and engagements and will take appropriate steps to transition away from any agreements that do not comply with the values expressed in this resolution.

6. The City of Richmond encourages other municipalities and governmental entities to adopt similar policies that promote ethical procurement practices.

BE IT FURTHER RESOLVED, that the City Manager or the Manager’s designee is hereby authorized and directed to take any and all actions necessary to implement this resolution.

******************

***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW****

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:

AYES: AYES:

NOES:

130

Reso. No. _____

DocID #33007v1
ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.

_______________________________________
Pamela Christian, Clerk of the City of Richmond
131

January 21, 2025

City Council

DATE: January 21, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Councilmember Soheila Bana

Subject:

Request for Richmond Fire , including Emergency
Services, Public Works, Police, and City Attorney’s Office to present on Wildfire Mitigation and Public Disaster
Preparedness
FINANCIAL IMPACT: There is no immediate fiscal impact. This report aims to gather critical information and clarify successes and
opportunities for improvement related to fire prevention and disaster preparedness efforts, including potential
updates to the Richmond Municipal Code to inform
potential future budget allocations.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

A request for Richmond Fire -Emergency Services
Department, Public Works, and Police Department to
provide a comprehensive and transparent update on
Richmond’s action plan for e ffective vegetation
management, fuel reduction, and maintaining clear
emergency ac cess routes to assist in mitigating wildfire threats to further enhance disaster preparedness.

RECOMMENDED ACTION:

DIRECT staff to provide a summary assessment of the
City’s and community’s current preparedness for public
disasters, it should briefly highlight key successes, gaps, challenges, and vulnerabilities and offer practical
recommendations for resource allocation and actions
needed to improve disaster preparedness, mitigation, and emergency response, including updates to the Ric hmond
AGENDA
REPORT
132

January 21, 2025
Municipal Code in advance of the adoption of the Fiscal Year 2025-2026 Budget - Councilmember Soheila Bana
(510-620-6743).

DISCUSSION:

The recent devastation caused by the wildfires in Los Angeles County, which tragically claimed over 10 lives and destroyed thousands of homes, underscores the increasing wildfire threat in our region. Scientific experts warn that Northern California faces similar risks. “The conditions fueli ng Southern California fires are a perfect storm of dry fuels, warm weather, and high winds, all of those factors are part of Northern California’s climatology, too, and they can and will align someday up here again." Given the regional and State’s vulnerability to earthquake and wildfire risks, proactive measures are essential to ensuring public safety. This includes effective vegetation management, fuel reduction, and maintaining clear emergency access routes to mitigate wildfire threats. Consistent weed abatement enforcement on public and private properties and ensuring fire engine accessibility to high-risk areas must be a priority. In addition, to the extent feasible, the associated costs to the City and homeowners.

Additionally, raising community awareness and preparedness through collaboration with community-based organizations is crucial. Residents must understand the significance of Red Flag days and emergency alerts and the importance of taking personal responsibility for prevention, preparedness, and post-disaster recovery efforts.

Finally, California law designates local law enforcement as the authority responsible for managing evacuations during public disasters. Ensuring adequate staffing and comprehensive evacuation preparedness is critical to protecting lives during a wildfire.

In advance of the adoption of the Fiscal Year 2025-2026 Budget, this report requests that Richmond Fire, including- Emergency Services, Public Works, Police, and City Attorney’s Office, provide a comprehensive and transparent update on Richmond’s action plan for effective vegetation management, fuel storage and reduction , and maintaining clear emergency access routes to assist in mitigating wildfire threats to further enhance disaster preparednes s, and outline areas of t he Richmond Municipal Code that may require updates. Given the increasing threat of catastrophic wildfires, it is imperative that the City Council remains well-informed and takes proactive steps to strengthen the City’s emergency readiness.

133

January 21, 2025

Economic Development

DATE: January 21, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Nannette Beacham, Economic Development Director
Kyle Lam, Management Analyst
Lizeht Zepeda, Senior Business Assistance Officer

Subject: Contract with CoBiz Richmond for On-Demand Enhanced Business Services
FINANCIAL IMPACT: The proposed $95,000 expenditure has a net impact to the General Fund (Account String 01361165-400201-
36033).

PREVIOUS COUNCIL
ACTION:

December 5, 2023

STATEMENT OF THE
ISSUE:

The City of Richmond issued a Request for Qualifications (RFQ) on August 6, 2024, seeking qualified providers to deliver the required assistance to support small
businesses impacted by the COVID 19 pandemic.

Following a thorough evaluation process, city staff
recommend that the City Council approve a contract with CoBiz to provide on-demand enhanced small business
services to small businesses.

RECOMMENDED ACTION: APPROVE a contract with CoBiz and AUTHORIZE the city manager or their designee to negotiate contract
terms as needed to provide on-demand enhanced
business, workplace, events services and solutions to
small businesses, in an amount not to exceed $95,000
with a term ending December 31, 2026 – Economic
Development Department (Nannette Beacham 510-621-
AGENDA
REPORT
134

January 21, 2025
1306/Lizeht Zepeda 510-620-6653/Kyle Lam 510-620-
6802).

DISCUSSION:

Background

On December 5th, 2023, the City Council adopted Resolution No. 139-23, appropriating $1,250,000 to assist small businesses impacted by the COVID-19 pandemic, and use the city’s definition of small businesses via Measure U, which was a business with less than $250,000 in gross receipts, location within a qualified census tract, impacted industries such as barbershops, hair salons, childcare; and businesses that had not already received assistance from federal governments. This funding supports the broader goals of the Displacement Avoidance Plan and is designed to stabilize and revitalize local businesses.

On October 15, 2024, the City Council passed Resolution No. 116-25, amending the initial appropriations from ARPA to now come from General Fund to ensure compliance with federal requirements for timely obligation by December 31, 2024.

Request for Qualifications (RFQ)

On August 6, 2024, the City of Richmond released a Request for Qualifications (RFQ) seeking qualified providers to provide on-demand enhanced business, workplace, and events services and solutions for small businesses. The program aims to support small businesses disproportionately affected by the COVID-19 pandemic. The RFQ was disseminated using the City of Richmond’s procurement procedures, with a Q&A period for potential candidates. Proposals were due on August 27, 2024, and only one proposal was received.

The RFQ sought the following activities. An applicant can specialize in one, some, or all the following activities. Activities should be available in multiple languages based on need and demand.

 Workplace Solutions:
o Event Space and Conference Rooms: Fully equipped spaces for meetings, presentations, and collaborative sessions, featuring high-speed internet, advanced audiovisual equipment, and flexible seating arrangements.
135

January 21, 2025
o Large Event Space/Multipurpose Rooms: Versatile spaces for events such as development gatherings, demonstration nights, speaker panels, and launch parties, with adaptable layouts for various activities. o Creative Spaces: Dedicated areas for activities like photo shoots, video production, and brand photography, equipped with modern lighting, backdrops, and professional-grade equipment.
o Meeting Rooms: Various rooms for team meetings, client consultations, and small group discussions, equipped with modern amenities and flexible booking options.
o Private Office On-Demand: Fully furnished private workspaces available as needed, with access to high-speed internet and office amenities.

 Business Services:
o On-Demand/As-Needed Business Support and Mentorship: Designated times for small businesses to access workspace and amenities, with support staff available for administrative tasks and technical support, and opportunities for networking and collaboration.
o Life Coaching: Professional life coaching services for personal and professional development, offering one-on-one coaching sessions and group workshops on topics like goal setting, time management, and career advancement.
o Mental Health Support: Access to mental health resources and support services, including workshops and seminars on stress management, resilience, and work-life balance, along with confidential counseling services for small business owners and their employees.

Selection Process

Only one proposal was received from CoBiz Richmond, Inc. The proposal was deemed responsive and was evaluated by the criteria outlined below:

Evaluation Criteria
Proposal reflects understanding of the City’s goals and objectives; proposal is complete in its responses to all RFQ elements
30%
Relevant and demonstrated qualifications and experience 35% Cost of proposed services 20%
Detailed community engagement/business targeting plan 15%

Following the evaluation, CoBiz was selected.

Cobiz Richmond

CoBiz Richmond, Inc. is a 501(c)(3) nonprofit organization dedicated to fostering wellness and growth for small businesses, community-based organizations (CBOs), and 136

January 21, 2025
nonprofits in the City of Richmond, CA. The organization achieves this by providing access to:

1. Space: Office, meeting, event, and media spaces.

2. Resources: Funding opportunities, workshops, and programs.

3. Expertise: Technical assistance, consulting, and business incubation services.

While CoBiz operates as a 24/7 coworking space and business incubator, it also serves as:

1. An economic development engine,

2. A community development resource, and

3. An intergenerational regional hub addressing the diverse needs of entrepreneurs, nonprofits, professionals, students, creatives, returning citizens, and the broader community.

CoBiz Richmond’s proposed program aligns with the goals outlined in the RFQ’s Scope of Services. The program includes:

1. Small Business Training
a. Workshops and seminars covering topics such as business planning, contracts, financial management, marketing, technology solutions, and more.
b. Flexible scheduling, including mornings, evenings, weekends, and hybrid/virtual options.

2. Office Hours/One-on-One Consulting
a. Weekly access to 20 diverse subject matter experts offering guidance on transactional law, bookkeeping, branding, IT, and more. b. Personalized support for adopting new technology, financial management, marketing strategies, and maintaining wellness.

3. Mentorship Program
a. Access to experienced mentors for guidance and encouragement.

4. Access to Capital
a. Assistance in securing grants, loans, and other funding through partnerships with alternative lenders, credit unions, accelerators, and major banks.
b. No-cost counseling provided as a micro-SBDC center under NorCal SBDC’s Inclusivity Project.

5. Technical Assistance and Business Incubation
a. One-on-one incubation support for entrepreneurs of all backgrounds, supplemented by partnerships with organizations such as Renaissance Entrepreneurship Center, ESO Ventures, and NorCal SBDC. b. Services offered in multiple languages, with programs tailored to women, ethnic groups, and returning citizens.

6. Meeting Room Access
a. 30 hours per month of no-cost access to conference rooms equipped with whiteboards, digital displays, Wi-Fi, and virtual hybrid meeting capabilities. 137

January 21, 2025

Anticipated Deliverables include
 100 hours of business incubation support.
 480 hours of expert office hours or group training sessions (in-person, hybrid, or virtual).
 144 hours of mental health support for entrepreneurs.  4 quarterly networking events.
 30 hours/month of no-cost meeting or office space access.

Recommendation and Next Steps

City staff is requesting approval for a contract with CoBiz for small business assistance, with a total contract amount not to exceed $95,000. The term begins January 21, 2025, through December 31, 2026. CoBiz has demonstrated an exceptional ability to fulfill the project and outcome of goals of supporting small businesses in the City of Richmond.

Following City Council approval, City staff will finalize the contract with CoBiz and arrange to begin the program for small businesses. Staff will coordinate to ensure a smooth initiation of the work outlined in their proposals, including setting timelines, establishing points of contact, and detailing deliverables. Regular progress meetings will be scheduled to monitor the advancement of each project and to address any issues promptly.

DOCUMENTS ATTACHED:

Attachment 1 – DRAFT Contract with Cobiz Richmond
Attachment 2 – Request for Qualifications (RFQ) Posted Online Attachment 3 – Scoring Matrix

138

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.139

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

140
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

141
1503MacdonaldAvenue,SuiteA,Richmond,CA94801|(510)309-7107|www.cobizrichmond.com

PROPOSEDACTIVITIESANDOUTCOMES
OurprogramwillofferarangeofservicestailoredtomeetthegoalsoutlinedintheRFP'sScope ofServices.Theseinclude:
●SmallBusinessTraining:Providingin-person,hybrid,andvirtualworkshopsandseminars onessentialtopicssuchasbusinessplanning,contracts,digitalpresence,organizational structure,financialmanagement,marketing,technologysolutions,andmore.These trainingswillbeavailableinthemorning,day-time,evening,andweekends. ●OfficeHours/One-on-OneConsulting:Wewillofferateamof20diversesubjectmatter expertsonbusinessmattersrangingfromtransactionallaw,bookkeeping,business planning,branding,marketing,IT,digitalpresence,andmoreforsmallbusinessowners tomeetoneononewithanexperteveryweek,whetherin-person,hybrid,orvirtually.

Theseexpertswillprovidesmallbusinesseswithpersonalizedguidanceonadoptingnew technology,developingmarketingstrategies,life-coaching,managingfinances,andother keyaspectsofrunninganorganizationandmaintainingwellness. ●Mentors:Accesstomentorstoguideandencourageparticipants. ●AccesstoCapital:Wehaveextensiverelationshipswithalternativelenders,CDFIs, accelerators,creditunions,andmajorbankstoinformanddirectsmallbusinessestothe appropriatesourcesofcapital.Wehaveaccesstotherightexpertstoensuresmall businesseshavetherightfinancialdocumentation,aswellasguidanceonapplyingfor grantsorloans.Infact,CoBizisamicro-SBDCcenterfortheInclusivityProjectunder NorCalSBDC;permittingustoofferno-costcounselingtodiversesmallbusinessesto helpthemsecurecapital.Wealsohaverelationshipswithfinancialliteracyfirmsand otherproviderstoprovideofficehoursforthoseinneedofcapital. ●TechnicalAssistance,BusinessIncubators,andGrants:OurCEOcurrentlyprovides businessincubation1:1topeopleofallsocio-economicbackgroundstohelppeople startandgrowtheirstartuporsmallbusinesses.OurpartnerssuchasRenaissance EntrepreneurshipCenter,ESOVentures,andNorCalSBDCandothersaddtothe comprehensivetechnicalassistanceopportunitiesforthesmallbusinesscommunity here.Theseservicesareavailableinvariouslanguageswithsomeprogramstailoredto women,ethnicgroups,orreturningcitizens.ThenetworkofCoBizhastheexpertiseand infrastructuretoprovideresourcestobusinessownersandtheirteams,withafocuson disproportionatelyimpactedsmallbusinesses.
13 142
1503MacdonaldAvenue,SuiteA,Richmond,CA94801|(510)309-7107|www.cobizrichmond.com ●MeetingRoomAccess:30hoursamonthofnocostaccesstoconferenceroomsof varioussizes,includeswhiteboards,digitaldisplay,wifi,virtualcameraforhybrid meetings.

Weanticipatedelivering:
100hoursofbusinessincubationsupport,
480hoursofeitherofficehourswithbusinessexpertsorin-person/hybrid/virtualgroup trainings;
144hoursofmentalhealthsupporttoentrepreneurs,
4quarterlynetworkingevents,
30hours/monthofno-costconferenceroom/officespaceaccess, Accessto100sofbusinessmentorsfromacrossthecountry
14 143
1503MacdonaldAvenue,SuiteA,Richmond,CA94801|(510)309-7107|www.cobizrichmond.com BUDGET
Pleasefindadetailedbudgetoutliningline-itemexpensesforeachproposedactivity.Wehave ensuredthatnomorethan15%ofthetotalbudgetisallocatedtooverhead/administrative expenses,inaccordancewiththeRFPrequirements.
19 144
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
145
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ 146
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 147
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 149
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 150
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 151
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 153
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 154
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 155
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EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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In all instances where CONTRACTOR or its representatives will be conducting business and/or providing services to the City of Richmond (City), or will be awarded City of Richmond (City) funds to provide programs or services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001)

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation insurance as required by the State of California including Employer’s Liability (for CONTRACTOR’s with employees);

5. Original and Separate Waiver of Subrogation for Workers’ Compensation Insurance.

6. Fidelity Bond/Crime Coverage – in an amount stipulated by City depending upon scope of contract.

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” located at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate).

Policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the CONTRACTOR, its personnel, agents or subcontractors.

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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Automobile Liability (If auto is used.) $1,000,000 per occurrence for bodily injury and property damage.

Fidelity Bond/Crime Coverage
(Applies if receiving City
funds.)
In an amount stipulated by City depending upon the scope of Contract. (Usually based upon the amount of money the Contractor is handling that could be embezzled over a period of time.)

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE ENDORSEMENT can be found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance providing coverage during the life of this contract.

SAMPLE ENDORSEMENT can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the contractor shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

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Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
162

REQUEST FOR QUALIFICATIONS (RFQ)
On-Demand Enhanced Business, Workplace, Events
Services and Solutions

Economic Development Department
City of Richmond
1322 Canal Boulevard
Richmond, CA 94804

RELEASE DATE: August 6, 2024
DUE DATE: August 27, 2024 at 3:00PM

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
www.ci.richmond.ca.us/bids

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Contents
OVERVIEW ....................................................................................................................................... 4 ABOUT THE CITY .............................................................................................................................. 5 PROJECT BACKGROUND/DESCRIPTION .......................................................................................... 5 SCOPES OF SERVICES ....................................................................................................................... 6 GOALS .......................................................................................................................................... 6 TARGET MARKET ......................................................................................................................... 6 ACTIVITIES ................................................................................................................................... 6 QUALIFICATIONS/EXPERIENCE........................................................................................................ 7 PROPOSAL REQUIREMENTS ............................................................................................................ 8 SELECTION PROCESS ....................................................................................................................... 8 INTERVIEW/PRESENTATIONS ...................................................................................................... 8 PRE-AWARD NEGOTIATIONS ....................................................................................................... 9 AWARD ........................................................................................................................................ 9 TERMINATION ............................................................................................................................... 10 Amendments ............................................................................................................................. 10 REPORTING ................................................................................................................................... 10 OUTCOMES ................................................................................................................................... 11 Narratives .................................................................................................................................. 11 Financial Reporting .................................................................................................................... 11 Outcomes Reporting ................................................................................................................. 11 Schedule .................................................................................................................................... 13 DOCUMENTATION ..................................................................................................................... 13 PROGRAM EVALUATION AND ASSESMENT .............................................................................. 14 TIMELINE ....................................................................................................................................... 14 PROPOSAL SUBMISSION INFORMATION ...................................................................................... 15 GENERAL GUIDELINES ................................................................................................................... 16 PUBLIC RECORDS ....................................................................................................................... 16 INSURANCE REQUIREMENTS..................................................................................................... 16 BUSINESS LICENSES ................................................................................................................... 17 164
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COMPLIANCE WITH CITY ORDINANCES ....................................... Error! Bookmark not defined.

SANCTUARY CITY CONTRACTING ORDINANCE ......................................................................... 17 COLLUSION ................................................................................................................................ 17 WITHDRAWAL OF PROPOSAL .................................................................................................... 17 OWNERSHIP OF DOCUMENTS ................................................................................................... 17 SPECIAL CONDITIONS .................................................................................................................... 18 ATTACHMENTS .............................................................................................................................. 23 Attachment 1: Insurance Requirements ................................................................................... 23 Attachment 2: Standard Services Agreement with Sanctuary City Compliance Statement and ARPA Special Conditions ........................................................................................................... 23

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RELEASE DATE August 6, 2024
CLOSING DATE August 27, 2024
CONTACT Kyle Lam
Management Analyst
Email: [email protected]
Phone: (510) 620-6802

Lizeht Zepeda
Senior Business Assistance Officer
Email: [email protected]
Phone: (510) 620-6653

OVERVIEW
The City of Richmond, CA (“City”) is requesting qualifications from qualified providers to provide on-demand enhanced business services and workplace solutions for businesses. The goal of the program is to enhance capacity and provide comprehensive services for small businesses, ensuring a positive impact and supporting their growth and success.

The City reserves the right to make one award or multiple awards under this Request for Qualification (RFQ), whichever is deemed to be in its best interest. The City also reserves the right to make a partial or full award of the services described below. This RFQ describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFQ requirements and procedures may be cause for disqualification. The anticipated term of this contract will be until December 31, 2026. There will be no option to renew. This one-time ARPA related project prohibits modifications. Under the terms of this ARPA related project no extensions will be granted.

Respondents are required to read and understand all information contained within this entire proposal package. By responding to this RFQ, the Respondent agrees to have read and understand these documents.

The total amount of funding is $95,000.

Expected Start Date: October 1
st, 2024
End Date: December 31st, 2026
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ABOUT THE CITY
The City of Richmond was chartered as a city in 1909 and is located 16 miles northeast of San Francisco, directly across the San Francisco Bay. The City operates a Council-administrator form of government consisting of six council members and a mayor.

Richmond’s population is 116,448. Richmond is one of the region’s most diverse communities:

44.0% of residents identify as Hispanic or Latino, 18.3% identify as Black or African American alone; 17.5% identify as White alone (not Hispanic or Latino), and 14.2% identify as Asian alone.

Richmond is home to a multi-modal transit hub that includes Bay Area Rapid Transit (BART), Amtrak, AC Transit, a marina, diverse commercial business corridors, retail shopping including small businesses, and restaurants, as well as recreational and cultural amenities, and 32 miles of shoreline. This all contributes to making Richmond among California's most desirable communities in the San Francisco Bay Area.

The City of Richmond provides a full range of municipal services, including police and fire protection; public works, maintenance of city streets, parks, and planning and building infrastructure services; library services; stormwater and municipal sewer systems; operation of a wastewater treatment facility; and the administration of recreational activities and cultural events. The city also operates the Richmond Memorial Convention Center and city-owned terminals at the Port of Richmond.

PROJECT BACKGROUND/DESCRIPTION
The City of Richmond has been allocated funds from the U.S. Department of the Treasury's American Rescue Plan Act (ARPA) to aid in the city's recovery from the COVID-19 pandemic.

These funds must be obligated by December 31, 2024, and spent by December 31, 2026.

Recognizing the severe challenges faced by small businesses during the pandemic, including shutdowns, revenue declines, and increased costs, the Richmond City Council has earmarked $1.25 million of these funds specifically for small business assistance as of December 5, 2023.

The pandemic has disproportionately impacted businesses already burdened by pre-existing disparities, further compounding their difficulties.

In response, the City of Richmond is seeking qualified providers to deliver on-demand enhanced business services and workplace solutions. The program's goal is to boost small businesses' capacity by providing comprehensive, impactful services that support their growth and success.

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SCOPES OF SERVICES
GOALS
This RFQ seeks to accomplish the following goals:

1. To help small businesses in the City of Richmond who have been impacted by the pandemic to stabilize and grow.

2. To provide small businesses with the resources and facilities needed to enhance their capacity, support their endeavors, and foster a thriving business environment in the City of Richmond.

TARGET MARKET
In accordance with the US Department of Treasury’s recommended use of Coronavirus State and Local Fiscal Recovery Funds (SLFRF), applicants must provide services to “small businesses” which are defined as:
• Have no more than 500 employees, or if applicable, the size standard in number of employees established by the Administrator of the Small Business Administration for the industry in which the business concern or organization operates, and • Are a small business concern as defined in section 3 of the Small Business Act 8 (which includes, among other requirements, that the business is independently owned and operated and is not dominant in its field of operation).

In addition to the above requirements, the small business shall be either impacted or disproportionately impacted:

Impacted Small Business
• Decreased revenue or gross receipts;
• Financial insecurity;
• Increased costs;
• Capacity to weather financial history;
• Challenges covering payroll, rent or mortgage, and other operating costs Disproportionately Impacted Small Business
• Small Businesses located in Richmond operating in Qualified Census Tracts

ACTIVITIES
The following activities are sought by the City. An applicant should specialize in most of the following activities. Activities must be free to participant(s):
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• Workplace Solutions:
o Event Space and Conference Rooms: Fully equipped spaces for meetings, presentations, and collaborative sessions, featuring high-speed internet, advanced audiovisual equipment, and flexible seating arrangements. o Large Event Space/Multipurpose Rooms: Versatile spaces for events such as development gatherings, demonstration nights, speaker panels, and launch parties, with adaptable layouts for various activities. o Creative Spaces: Dedicated areas for activities like photo shoots, video production, and brand photography, equipped with modern lighting, backdrops, and professional-grade equipment.
o Meeting Rooms: Various rooms for team meetings, client consultations, and small group discussions, equipped with modern amenities and flexible booking options.
o Private Office On-Demand: Fully furnished private workspaces available as needed, with access to high-speed internet and office amenities. • Business Services:
o On-Demand/As-Needed Business Support and Mentorship: Designated times for small businesses to access workspace and amenities, with support staff available for administrative tasks and technical support, and opportunities for networking and collaboration.
o Life Coaching: Professional life coaching services for personal and professional development, offering one-on-one coaching sessions and group workshops on topics like goal setting, time management, and career advancement. o Mental Health Support: Access to mental health resources and support services, including workshops and seminars on stress management, resilience, and work- life balance, along with confidential counseling services for small business owners and their employees.

QUALIFICATIONS/EXPERIENCE
Applicants can be a nonprofit 501(c)(3), for profit or social enterprise entity eligible to do business with the City of Richmond.

Applicants must have at least three (3) years of previous experience working with small business owners, especially lower-income individuals, people of color, immigrants, and other historically underserved and/or disadvantaged populations.

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PROPOSAL REQUIREMENTS
Proposals should include the following information:
• Organizational Experience: Describe the applicant’s history, services, target market, and prior outcomes related to providing services to support businesses. Applicants should describe their understanding of the challenges and barriers that business owners experiences and the ability to navigate the local small business resource landscape. • Target Businesses: Describe how you will promote and champion the small business support program to eligible small businesses in the City and your experience doing previous similar outreach and support.
• Proposed Activities and Outcomes: Describe the programs and services that you will deliver, including intended outcomes, to meet the RFQ’s goals and activities as described in the Scope of Services.
• Staffing: Describe your staffing plan including names, titles and relevant qualifications. • Timeline: Include all major milestones and target dates, as appropriate. • Budget: Include a spreadsheet, which provides line-item expenses along with descriptions if necessary to accomplish the proposed activities and outcomes. • References: Provide a minimum of one Letters of Support or Letters of Reference from community-based organizations or participants who have benefitted from the Applicant’s services.

SELECTION PROCESS
The Economic Development Director may appoint a selection committee to review the responses and perform the evaluation. The information in each proposal will be reviewed and evaluated based on the following criteria:

Evaluation Criteria
Proposal reflects understanding of the City’s goals and objectives; proposal is complete in its responses to all RFQ elements
30%
Relevant and demonstrated qualifications and experience 35% Cost of proposed services 20%
Detailed community engagement/business targeting plan 15%

INTERVIEW/PRESENTATIONS
Upon request of the City of Richmond, Respondents may be requested to give an oral presentation/demonstration on the proposal, which would include a detailed analysis of how each of the RFQ/RFQ requirements would be addressed should Offeror receive the award. An in-person presentation is preferred but City staff will work with the vendor to determine what is feasible. The demonstration shall be conducted at no cost to the City. The purpose of the 170
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presentation is to verify the vendor’s capability, suitability, and adaptability to the performance requirements stipulated in this solicitation.

The City will schedule the interview date, time, and location with the successful finalists. If the vendor fails to participate in the interview on the specified date stipulated, the City may elect to reject the proposal or to re-schedule at its discretion.

Respondents are not guaranteed an opportunity to have an interview. Respondents may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals. The City shall be the sole judge of the acceptability of the proposal in conformance with the specifications and its decision shall be final.

Respondents will be given at least two (2) weeks advance notice if required to make a presentation.

PRE-AWARD NEGOTIATIONS
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondents for purposes of:
• Resolving minor differences and information
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents
• Cost/budget clarifications
Selection may be made without further discussion, negotiations or Respondent’s presentations; therefore, Respondent shall offer the most favorable terms in response to this RFQ/RFQ.

Respondent must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Respondent shall include information that will enable the City to determine the Respondent’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at a final award decision.

AWARD
When the Review Panel has completed its work, City staff will then recommend the City Manager for approval. The award of a contract to the successful respondent will be at the discretion of the City Manager/City Council. The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment 3).

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TERMINATION
Each proposal will be evaluated by the Economic Development department based on its performance in relation to the program's objectives and its specific area of responsibility. In the event of a substantial breach, the Economic Development department retains the right to end the contract. For the purposes of the Program, a material breach may include, but not be limited to:
• Failure to adhere to set Program deadlines, including failure to submit reports on time. • Failure to comply with metric reporting regulations.
• Failure to follow the rules for narrative reporting.
• Failure to comply with record-keeping or financial reporting obligations. • Failure to comply with the scope of work specified in the contract. • Not getting in touch with the Economic Development department in a timely manner. • Failure to expend money as specified in the agreement promptly.

In the event of termination, the City Of Richmond is only required to reimburse the recipient for all allowable and unavoidable costs reasonably incurred by the recipient in carrying out its obligations under the agreement as of the terminating event's effective date or during any other period designated by the parties to permit project closeout activities, as determined appropriate by the Economic Development department. The Economic Development department must be notified via email at [email protected] within 48 hours if a recipient has received notice from a federal or private funding partner that the cooperative agreement is about to expire or that the recipient's operations are being put on probation. Future eligibility may be impacted by failure to notify the City Of Richmond.

Amendments
This one-time ARPA related project prohibits modifications. Under the terms of this ARPA related project no extensions will be granted.

REPORTING
The submission of accurate and comprehensive performance reports as well as financial reports is the responsibility of authorized representatives of the selected provider(s). Authorized Representatives are in charge of obtaining accurate and comprehensive performance reports from sub-recipients where applicable. All required reports must be submitted to the Economic Development department by the Authorized Representative after being examined and accepted. Reports will be sent to the Economic Development department via email. 172
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The selected provider(s)’ reports, or portions thereof, may be made available to the public.

Within forty-five (45) calendar days following the start of the first billing month, Recipients shall provide a performance report to The Economic Development department via email. Within forty-five (45) days after the project's conclusion, a second report will be necessary. The recipient is required to provide the Economic Development department a final report that includes the research results and any related marketing materials.

As part of the application, the recipient must suggest additional reporting milestones, such as interim reports and/or updates to the Economic Development department. The Economic Development department will decide on the precise and comprehensive reporting schedule and share it with the recipient.

The Economic Development department may review payment for the following:
• Reports are not submitted on time
• Reports are found to be insufficient
• Reports are found to be incomplete,
Future eligibility for The Economic Development department funding may be impacted by late reporting. The Economic Development department maintains the right to audit data presented in performance reports by requesting further documentation, conducting on-site visits, speaking with clients served, or confirming other data as necessary to confirm the data in the performance report.

OUTCOMES
Narratives
The narrative report must be written in Calibri style 12 font in Microsoft Word. An additional report that summarizes the information in the narrative report can be created in PowerPoint format.

Financial Reporting
The following information will be included in the financial report template together with the invoice template:
• Description of non-labor expenses, research and marketing costs, reimbursement timeframes, and a signature from an authorized representative attesting to the accuracy of the information
Outcomes Reporting
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performance narrative. For instance, if 80 hours were billed to marketing, we would anticipate a detailed description of the work involved (e.g., did staff establish a marketing strategy or carry out a social media campaign aimed at underrepresented businesses) to be provided. If research expenses were incurred, please describe the nature of the study as well as any pertinent findings and effects. Please also explain how the provider was able to focus outreach and marketing efforts on Richmond businesses and entrepreneurs achieve its objectives. The state of Richmond’s small businesses should be examined, with an emphasis on how the COVID-19 Pandemic and COVID-19 have affected them. The Economic Development department frames performance around econometrics such as:

1. Total amount of Training Sessions

2. Total amount of Clients Trained

3. Total amount of New Clients Trained

4. Total amount of Unique Clients Trained

5. Total amount of Consultation Sessions

6. Total amount of Clients Consulted

7. Total amount of New Business Owners Consulted

8. Total amount of Unique Business Owners Consulted

9. Total amount of Current Business Owners Consulted

10. Total amount of Businesses Started

11. Total amount of Businesses Closed

12. Total amount of Businesses Sustained

13. Total amount of Full Time Jobs Created

14. Total amount of Part Time Jobs Created

15. Total Dollar Amount Increase In Sales

16. Total Amount of New Customers

17. Total Amount of New Contracts

18. Total Amount Of Loans

19. Total Dollar Amount of Loans

20. Total Amount Of Debt Paid Off
Organizations are encouraged to include social metrics so long as they can be backed with verified evidence. Examples may include but are not limited to:
• # of new bank accounts per family
• % of debt reduction per family
The final study output ought to provide a foundation for future work on equity and disaster resilience within the ecosystem of small company technical assistance as well as work on equity and disaster resilience carried out by the Economic Development department of the City of Richmond.
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Schedule

PROGRAM PERIOD REPORTING
PERIOD
July 1 2024 – September 30 2024 1
October 1 2024 – December 31 2024 2
January 1 2025 – March 31 2025 3
April 1 2025 – June 30 2025 4
July 1 2025 – September 30 2025 5
October 1 2025 – December 31 2025 6
January 1 2026 – March 31 2026 7
April 1 2026 – June 30 2026 8
July 1 2026 – September 30 2026 9
October 1 2026 – December 31 2026 10

Additionally monthly and bi-monthly check-ins are required. Presentations to City Council or Commissions may occur to provide updates. Reports that contain insufficient statements are incomplete.

DOCUMENTATION
The selected provider(s) are required to keep full financial, programmatic, legal compliance audits and examinations of performance in the Program for up to five fiscal years in order to receive reimbursements and to assist these audits and examinations. Funds must also be linked to the program for which they were allocated. The selected provider(s) shall make such records available to the Economic Department upon request. A spreadsheet used by the host organization and subrecipient organizations (i.e. subcontracted small business resource providers and subcontracted contractors to reconcile financial bills and disbursement journals • Support for all charges under the agreement, including canceled checks, vendor invoices, disbursement ledger, and journal entries.
• The reimbursement invoices for expenses supplied by the subcontracted Service Centers, along with any relevant supporting records (such as disbursement ledgers or a comparison of actual and planned spending);
• Payroll data for workers whose salaries are deducted from the agreement. The required standard must be upheld by the recipients and subrecipients for the full-time and part- time staff members assigned to the program. This might comprise, but isn't limited to, activity reports, appointment letters or contracts, performance reviews, and payroll journals.
• Timesheet with backup
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PROGRAM EVALUATION AND ASSESMENT
The Economic Development department will keep track of the selected provider(s) progress.

Regularly reviewing performance and financial report data will be part of this monitoring. A check of client files, client fees, training, marketing and administrative invoices, cost-share obligations, and general operations are just a few of the possible inquiries and program assessments that the Economic Development may do to confirm performance. Reviews of programs can be done on-site or remotely. By speaking with the customers who received support from a Center, the Economic Development department may further examine claimed business aid. No later than five working days prior to the program evaluation, staff will provide instructions and notify selected provider(s) by email if they have been chosen for a program review.

Between program evaluations, the Economic Development department is not tasked with monitoring the selected provider(s) performance. Additionally, the Economic Development department disclaims responsibility for any information that is.

TIMELINE

DATE DELIVERABLE
September 31st, 2024 Reporting Period #1 Ends
October 31st, 2024 Reporting Period #1 - Progress Report Due October 31st, 2024 Reporting Period #1 – Invoice Due
December 31st, 2024 Reporting Period #2 Ends
January 30th, 2025 Reporting Period #2 - Progress Report Due January 30th, 2025 Reporting Period #2 – Invoice Due
March 28th, 2025 Reporting Period #3 Ends
April 30th, 2025 Reporting Period #3 - Progress Report Due April 30th, 2025 Reporting Period #3 – Invoice Due
June 30th, 2025 Reporting Period #4 Ends
July 31st, 2025 Reporting Period #4 - Progress Report Due July 31st, 2025 Reporting Period #4 – Invoice Due
September 31st, 2025 Reporting Period #5 Ends
October 31st, 2024 Reporting Period #5 - Progress Report Due October 31st, 2024 Reporting Period #5 – Invoice Due
December 31st, 2025 Reporting Period #6 Ends
January 30th, 2025 Reporting Period #6 - Progress Report Due January 30th, 2025 Reporting Period #6 – Invoice Due
March 28th, 2025 Reporting Period #7 Ends
April 30th, 2025 Reporting Period #7 - Progress Report Due April 30th, 2025 Reporting Period #7 – Invoice Due
June 30th, 2025 Reporting Period #8 Ends
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July 31st, 2025 Reporting Period #8 - Progress Report Due July 31st, 2025 Reporting Period #8 – Invoice Due
September 30th, 2026 Reporting Period #9 Ends
October 31st, 2026 Reporting Period #9 - Progress Report Due October 31st., 2026 Reporting Period #9 – Invoice Due
December 31st ,2026 Reporting Period #10 Ends
December 31st ,2026 Reporting Period #10 - Progress Report Due December 31st ,2026 Reporting Period #10 – Invoice Due
December 31st, 2026 Administrative review/Final Summary Report Due

PROPOSAL SUBMISSION INFORMATION
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Respondent is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Respondents will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their proposal was submitted successfully. The City will only receive those proposals that were transmitted successfully. The proposal must be received no later than 3:00 p.m., local time, on August 27th, 2024. The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.

All questions must be submitted via the electronic BidsOnline system on the Q&A tab by August 20th at 3:00 PM. If the City finds it necessary to issue an addendum, prospective Respondents will receive e-mail notification of addendum. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by August 22st by 3:00 PM. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFQ that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFQ. Any party attempting to influence or circumvent the RFQ, bid submittal, and review process shall have their proposal rejected for violating this provision of the RFQ.

Interested parties may download copies of the abovementioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download the RFQ, new Respondents will be required to register. Once the Respondent downloads any documents relative to a solicitation, that Respondent's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFQ. 177
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GENERAL GUIDELINES
This RFQ does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFQ, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract.

The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFQ.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one of more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

PUBLIC RECORDS
All proposals submitted in response to this RFQ become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

INSURANCE REQUIREMENTS
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFQ Attachment 1. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project. 178
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BUSINESS LICENSES
The successful Respondent and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

SANCTUARY CITY CONTRACTING ORDINANCE
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Bidders/Proposers must submit the Sanctuary City Compliance Statement (Attachment 2) with their Bid or Proposal.

COLLUSION
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

WITHDRAWAL OF PROPOSAL
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

OWNERSHIP OF DOCUMENTS
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

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SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

In addition to the General Conditions set forth herein, Contractor (referred to herein as “Recipient”) shall comply with the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award terms and conditions which are attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions and the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award Contract Provisions, the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award Contract Provisions shall take precedence and shall prevail.

1. Use of Funds.
a. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with section 603(c) of the Social Security Act (the Act), Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing.
b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project.

2. Period of Performance. The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury’s implementing regulations, Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2021, and ends on December 31, 2024.

3. Reporting. Recipient agrees to comply with any reporting obligations established by Treasury as they relate to this award.

4. Maintenance of and Access to Records
a. Recipient shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. b. The Treasury Office of Inspector General and the Government Accountability Office, or their authorized representatives, shall have the right of access to records (electronic and otherwise) of Recipient in order to conduct audits or other investigations.
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c. Records shall be maintained by Recipient for a period of five (5) years after all funds have been expended or returned to Treasury, whichever is later.

5. Pre-award Costs. Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with funding from this award.

6. Administrative Costs. Recipient may use funds provided under this award to cover both direct and indirect costs.

7. Cost Sharing. Cost sharing or matching funds are not required to be provided by Recipient.

8. Conflicts of Interest. Recipient understands and agrees it must maintain a conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to Treasury or the pass-through entity, as appropriate, any potential conflict of interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112.

9. Compliance with Applicable Law and Regulations.
a. Recipient agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Recipient also agrees to comply with all other applicable federal statutes, regulations, and executive orders, and Recipient shall provide for such compliance by other parties in any agreements it enters into with other parties relating to this award. b. Federal regulations applicable to this award include, without limitation, the following:
i. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury.

Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award.
ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R.

Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.
iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R.

Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.
iv. OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the 181
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requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19.
v. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
vi. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part

20. vii. New Restrictions on Lobbying, 31 C.F.R. Part 21. viii. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
ix. Generally applicable federal environmental laws and regulations. c. Statutes and regulations prohibiting discrimination applicable to this award include, without limitation, the following:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance; ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability; iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance; iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance; and
v. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto.

10. Remedial Actions. In the event of Recipient’s noncompliance with section 603 of the Act, other applicable laws, Treasury’s implementing regulations, guidance, or any reporting or other program requirements, Treasury may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a violation of section 603(c) of 182
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the Act regarding the use of funds, previous payments shall be subject to recoupment as provided in section 603(e) of the Act.

11. Hatch Act. Recipient agrees to comply, as applicable, with requirements of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by this federal assistance.

12. False Statements. Recipient understands that making false statements or claims in connection with this award is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law.

13. Publications. Any publications produced with funds from this award must display the following language: “This project [is being] [was] supported, in whole or in part, by federal award number [enter project FAIN] awarded to [name of Recipient] by the U.S.

Department of the Treasury.”

14. Debts Owed the Federal Government.
a. Any funds paid to Recipient (1) in excess of the amount to which Recipient is finally determined to be authorized to retain under the terms of this award; (2) that are determined by the Treasury Office of Inspector General to have been misused; or (3) that are determined by Treasury to be subject to a repayment obligation pursuant to section 603(e) of the Act and have not been repaid by Recipient shall constitute a debt to the federal government. b. Any debts determined to be owed the federal government must be paid promptly by Recipient. A debt is delinquent if it has not been paid by the date specified in Treasury’s initial written demand for payment, unless other satisfactory arrangements have been made or if the Recipient knowingly or improperly retains funds that are a debt as defined in paragraph 14(a). Treasury will take any actions available to it to collect such a debt.

15. Disclaimer.
a. United States expressly disclaims any and all responsibility or liability to Recipient or third persons for the actions of Recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award.
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b. The acceptance of this award by Recipient does not in any way establish an agency relationship between the United States and Recipient.

16. Protections for Whistleblowers.
a. In accordance with 41 U.S.C. § 4712, Recipient may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. b. The list of persons and entities referenced in the paragraph above includes the following:
i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for contract or grant oversight or management;
v. An authorized official of the Department of Justice or other law enforcement agency;
vi. A court or grand jury; or
vii. A management official or other employee of Recipient, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct.
viii. Recipient shall inform its employees in writing of the rights and remedies provided under this section, in the predominant native language of the workforce.

17. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its contractors to adopt and enforce on-the- job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles.

18. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to adopt and enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers.

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ATTACHMENTS
Attachment 1: Insurance Requirements
Attachment 2: Standard Services Agreement with Sanctuary City Compliance Statement and ARPA Special Conditions

185
Applicant Scorer #1 Scorer #2 Scorer #3
CoBiz Richmond 89 81 97
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January 21, 2025

Finance Department

DATE: January 21, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Jerry Gurule, Accounting Manager
Antonio Banuelos, Accounting Manager

Subject:

Investment and Cash Balance Report, Monthly Overtime
Reports, and Documentary Transfer Tax Report for the
Month of November 2024
FINANCIAL IMPACT: There is no fiscal impact due to this agenda item.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the City’s Investment and Cash Balance Report, Monthly
Overtime Reports, and Documentary Transfer Tax
Report for the month of November 2024.

RECOMMENDED ACTION:

RECEIVE the City’s Investment and Cash Balance
Report, Monthly Overtime Reports, and Documentary
Transfer Tax Report for the month of November 2024 –
Finance Department (Andrea Miller 510-620-6740).

AGENDA
REPORT
187
January 21, 2025
DISCUSSION:

Investment and Cash Balance Report
It is the policy of the City of Richmond (City) to invest public funds in a manner which prioritizes safety and liquidity over yield while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. In accordance with California Government Code Section 53 646 and the City’s Investment Policy, the Director of Finance shall report monthly on the City's pooled and Bond funds to the City Manager and City Council and shall report quarterly on other investments.

The Investment and Cash Balance Report is a monthly report of the City’s pooled cash balance which include General Fund, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal service, Trust & Agency, Redevelopment/Successor Agency, and any other Funds investment activities under the direction of the City.

The Portfolio Management Report represents the monthly bank balances, along with market balances of permitted investments according to the City’s Investment Policy.

Investment in the Local Agency Investment Fund (LAIF), CalTrust, money market, agency bonds, certificates of deposits, and corporate notes are all allowable by California Government Code Section 536 01 and permitted according to the City of Richmond’s Investment Policy updated October 17, 2023.

This investment report reflects the additional restrictions the City Council added to the City of Richmond’s Investment Policy at the April 30, 2024, special meeting. Staff presented Investment Policy modifications and recommendations for socially responsible investments to Council for consideration based on the policy direction to eliminate the investment of City funds in industries that facilitate violence, war, oppression, and apartheid. Recommendations were presented and adopted by Cou ncil on December 3, 2024 (Resolution #145 -24) with the request of periodic updates. Staff will provide an update to Council in February during the FY2024-25 midyear review.

At the September 2024 Federal Open Market (FOMC) meeting, the Federal Reserve (Fed) lowered interest rates by 50 basis points, easing monetary policy for the first time in four years. This lowers the interest rate target to a range of 4.75% - 5% on investments.

In November 2024, as a follow-up to September’s big half-percentage point reduction, the FOMC lowered its benchmark overnight borrowing rate by a quarter percentage point, or 25 basis points, to a target range of 4.50% -4.75%. The City has started to see a slight decrease in our rate of return due to these recent rate cuts.

The City is allowed to pre-fund future Pension and OPEB costs in accordance with the City’s Pension and Other Post-Employment Benefits (OPEB) policies. These funds are invested according to the polic ies funding objectives and funding guidelines. The City maintains a Section 115 C ombination Trust for City -OPEB & Pension administered by Public Agency Retirement Services (PARS) and a California Employers’ Retiree Benefit Trust (CERBT) administered by California Public Employees’ Retirement System 188
January 21, 2025
(CalPERS) for RPO A-OPEB. Each Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements.

Overtime Reports

The overtime reports for the month of November 2024 provides a summary of budget-to- actual overtime usage by department for miscellaneous and sworn staff. Year-over-year and month-over-month totals are included for sworn staff.

Documentary Transfer Tax

At the June 24th City Council Budget Hearing, City Council requested monthly updates of the Transfer Tax received by the City of Richmond from the County for the sale of properties in Richmond. As this is the City’s most volatile revenue stream, the amounts received month-to-month can vary from the low $300 ,000 to the highs of $3 million – a few large sales can widely swing the revenues.

In December, the City received data from the County for the November Transfer Tax which will total $1,791,677.

DOCUMENTS ATTACHED:

Attachment 1 – Investment and Cash Balance Report for November 2024 Attachment 2 – Overtime Report for November 2024
Attachment 3 – Overtime Public Safety Report for November 2024 Attachment 4 – Documentary Transfer Tax Report for November 2024

189
190
191
192
193
194
195
196
197
198
199
Overtime Report for November 2024 (Attachment 2)
PERIOD 5, NOVEMBER 2024
42% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,903,320 25,512 1,928,832 1,074,552 854,280 56% 400032 OVERTIME/Sworn 11,190,934 - 11,190,934 4,777,215 6,413,719 43% TOTAL GENERAL FUND 13,094,254 25,512 13,119,766 5,851,767 7,267,999 45% Overtime By Department

CITY CLERK
Administration 25,000 - 25,000 7,599 17,401 30%

COMMUNITY DEVELOPMENT
General Plan Code Enforcement - 20,000 20,000 1,329 18,671 7%

FINANCE
Payroll 30,000 - 30,000 6,089 23,911 20% Accounts Payable - - - 317 (317) 100% Revenue Collection 5,000 - 5,000 515 4,485 10% TOTAL FINANCE 35,000 - 35,000 6,921 28,079 20%

HUMAN RESOURCES
Administration - - - 144 (144) 100% POLICE
Administration 490,227 - 490,227 244,614 245,613 50% CAD Dispatch System 751,511 - 751,511 427,390 324,121 57% RM System 4,000 - 4,000 1,552 2,448 39% Parking Enforcement 4,000 - 4,000 6,630 (2,630) 166% Sworn Administration 6,708,965 - 6,708,965 2,859,860 3,849,105 43% TOTAL POLICE 7,958,703 - 7,958,703 3,540,046 4,418,657 44% FIRE
Administration 2,000 - 2,000 2,010 (10) 101% Suppression - - - 138,205 (138,205) 100% Sworn Suppression 4,452,872 - 4,452,872 1,866,848 2,586,024 42% Sworn Prevention 29,097 - 29,097 11,796 17,301 41% Prevention - - - 741 (741) 100% Prv-Chvrn Insp - - - 1,133 (1,133) 100%

Overtime Report for November 2024 (Attachment 2)
42% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT
Sworn Prv-Chvrn Insp - - - 5,336 (5,336) 100% Sworn Training - - - 33,375 (33,375) 100% TOTAL FIRE 4,483,969 - 4,483,969 2,059,445 2,424,524 46%

OFFICE OF NEIGHBORHOOD SAFETY
Administration 40,000 - 40,000 1,799 38,201 4%

PUBLIC WORKS & ENGINEERING SVCS
Stationary Engineers 12,000 - 12,000 6,262 5,738 52% Building Services 5,000 - 5,000 4,128 872 83% Utility Sections 132,000 - 132,000 35,697 96,303 27% Electric 25,000 - 25,000 17,214 7,786 69% Parks & Landscape Admin 200,000 - 200,000 76,823 123,177 38% Streets Administration 36,000 (34,000) 2,000 - 2,000 0% Street Sweeping 1,100 5,000 6,100 60 6,040 1% Pavement Maintenance 41,447 15,000 56,447 26,828 29,619 48% Traffic Signs & Lines 4,885 14,000 18,885 12,887 5,998 68% Equipment Services 20,000 - 20,000 7,075 12,925 35% Abatement Services 50,000 - 50,000 24,344 25,656 49% TOTAL PUBLIC WORKS 527,432 - 527,432 211,318 316,114 40%

LIBRARY
Library Administration 7,000 - 7,000 9,205 (2,205) 131%

COMMUNITY SERVICES
Recreation Services/Cities of Service - - - 343 (343) 100% Recreation Administration 400 - 400 756 (356) 189% Booker T Center 100 - 100 92 8 92% Nevin Center 1,800 - 1,800 741 1,059 41% Shields Reid 200 - 200 - 200 0% Recreation Complex 1,000 - 1,000 2,061 (1,061) 206% Parchester Center 700 - 700 919 (219) 131% May Valley Center 700 - 700 1,061 (361) 152% Recreation DPRC 750 - 750 11 739 1% Senior Center 200 - 200 14 186 7% Senior Center Annex 300 - 300 224 76 75% Aquatics 5,000 - 5,000 2,557 2,443 51% Convention Center 1,500 5,512 7,012 3,574 3,438 51% Plunge 3,500 - 3,500 1,348 2,152 39% TOTAL COMMUNITY SERVICES 16,150 5,512 21,662 13,700 7,962 63%

ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 - 1,000 260 740 26% TOTAL GENERAL FUND 13,094,254 25,512 13,119,766 5,851,767 7,267,999 45%

Overtime Report for November 2024 (Attachment 2)
42% Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE

BUDGET PCT

NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 - 20,000 1,080 18,920 5% 1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 - 25,300 7,185 18,115 28% 1018 RENT PROGRAM 2,500 - 2,500 1,507 993 60% 1050 CR-PLANNING & BUILDING 9,500 - 9,500 1,979 7,521 21% 1050 CR-PLANNING & BUILDING 15,000 - 15,000 4,419 10,581 29% 1055 ENCROACHMENT SVCS 25,000 - 25,000 21,862 3,138 87% 1303 KIDS FIRST INITIATIVE - - - 1,285 (1,285) 100% 4001 PORT OF RICHMOND - - - 100 (100) 100% 4003 WASTEWATER ADMINISTRATION - - - 9,845 (9,845) 100% 4003 WASTEWATER PRE-TREATMENT 7,500 - 7,500 17,669 (10,169) 236% 4006 STORMWATER
- - - 1,963 (1,963) 100% 4405 RHA-NYSTROM VILLAGE 11,000 - 11,000 4,420 6,580 40% TOTAL NON-GENERAL FUNDS 115,800 - 115,800 73,215 42,585 63%

Overtime Public Safety Report for November 2024 (Attachment 3) City of Richmond
Public Safety Sworn Overtime
Fund: 0001 - General Fund
Period 1 2 3 4 5 6 7 8 9 10 11 12 Average
Month July August September October November December January February March April May June YTD YTD Remaining Monthly Target % 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Total $ Total % Budget Expense

ORIGINAL
BUDGET

REVISED
BUDGET
FY2017-18 Overtime - Sworn 3,169,000 3,169,000 569,194 440,670 445,282 459,402 452,278 396,762 322,524 497,979 455,202 554,449 509,368 466,567 5,569,677 175.8% (2,400,677) 464,139.77 FY2018-19 Overtime - Sworn 3,433,019 3,433,019 482,143 537,369 655,866 437,794 524,577 430,398 367,322 512,595 422,587 497,767 536,209 505,966 5,910,592 172.2% (2,477,573) 492,549.37 FY2019-20 Overtime - Sworn 5,000,000 4,800,000 473,963 469,392 491,205 509,931 449,751 473,935 390,897 498,501 501,383 479,696 560,031 439,159 5,737,844 119.5% (937,844) 478,153.64 FY2020-21 Overtime - Sworn 2,497,290 3,533,043 275,202 246,822 296,775 382,618 306,787 278,293 205,529 303,631 307,092 357,284 323,537 368,366 3,651,935 103.4% (118,892) 304,327.96 FY2021-22 Overtime - Sworn 5,165,434 5,165,434 379,016 408,253 487,481 423,830 333,006 307,152 255,420 330,788 314,524 336,044 304,989 366,419 4,246,922 82.2% 918,512 353,910.14 POLICEFY2022-23 Overtime - Sworn 5,165,435 4,800,000 373,491 355,649 399,628 355,866 377,889 401,964 396,783 474,403 463,499 416,775 496,542 449,394 4,961,883 103.4% (161,883) 413,490.26 FY2023-24 Overtime - Sworn 4,800,000 6,708,965 487,105 925,716 477,693 462,417 470,347 531,204 424,452 626,680 478,293 593,735 568,535 588,097 6,634,274 98.9% 74,691 552,856.16 FY2024-25 Overtime - Sworn 6,708,965 6,708,965 560,788 543,814 584,028 590,943 580,286 2,859,860 42.6% 3,849,105 571,971.93 FY2017-18 Overtime - Sworn 2,486,914 2,486,914 268,465 345,174 291,221 359,542 367,182 310,508 336,315 176,449 132,298 196,306 203,912 166,108 3,153,480 126.8% (666,566) 262,789.99 FY2018-19 Overtime - Sworn 2,509,914 2,509,914 257,785 245,946 179,272 171,370 219,937 204,997 261,780 216,596 196,343 310,702 220,368 275,166 2,760,261 110.0% (250,347) 230,021.77 FY2019-20 Overtime - Sworn 4,305,402 2,509,914 295,166 277,886 286,016 300,083 332,654 382,084 347,492 328,467 350,709 302,505 264,571 325,335 3,792,969 151.1% (1,283,055) 316,080.74 FY2020-21 Overtime - Sworn 1,993,165 3,193,165 398,678 380,282 417,982 393,922 267,819 345,928 341,403 305,081 172,961 261,923 263,518 286,039 3,835,537 120.1% (642,372) 319,628.09 FY2021-22 Overtime - Sworn 3,629,097 4,334,499 334,236 434,974 358,578 358,251 352,789 327,832 448,493 410,429 297,215 355,475 725,409 438,807 4,842,489 111.7% (507,990) 403,540.77 FIREFY2022-23 Overtime - Sworn 4,334,499 4,334,499 444,959 444,457 414,638 401,115 402,116 379,882 443,531 475,560 339,814 398,079 369,477 435,057 4,948,685 114.2% (614,186) 412,390.41 FY2023-24 Overtime - Sworn 4,482,969 5,135,869 524,969 473,094 348,296 346,854 363,759 315,266 363,100 382,930 381,442 417,762 431,523 357,820 4,706,814 91.6% 429,055 392,234.47 FY2024-25 Overtime - Sworn 4,481,969 4,481,969 285,095 332,480 414,036 417,735 468,010 1,917,355 42.8% 2,564,614 383,471.09 FY2024-25 TOTAL 11,190,934 11,190,934 845,882 876,295 998,064 1,008,678 1,048,296 - - - - - - - 4,777,215 42.7% 6,413,719 955,443.02

BUDGET ACTUALS TOTAL

203
Documentary Transfer Tax
The City of Richmond receives Documentary Transfer Tax from the County for the sale of properties in Richmond. As one of the most volatile revenue stream s for the City, the amounts received can vary month- to-month from the low $300 thousand to the highs of $3 million. A few large sales can widely swing the revenues.

In FY2023-24, the City budgeted $13.3 million for the Transfer Tax category and received $8.6 million, equating to a difference of $4.7 million.

For FY2024-25, the City has budgeted $7.4 million. The difference between the budgeted amounts in these two years is that in the current budget, staff did not include property sales of over $10 million. These few and unpredictable transactions skew the monthly sales amounts. Removing these transactions from the calculation yields more predictable and obtainable amounts to be used for budgeting.

As a reminder, Measure H, approved by Richmond voters in November 2018, went into effect at the end of December 2018. M easure H increased the real estate transfer tax from 0.7 percent to 1.25 percent for properties with a sale price of over $1 million but below $3 million, 2.5 percent for properties with a sale price between $3 - $10 million, and

3.0 percent for properties with a sale price over $10 million.

The table below shows each monthly payment going back to FY2018- 19 and highlights the volatility of this revenue stream. Of note are the very high payments received in certain months which are shown as significant peaks.

Attachment 4 - Documentary Transfer Tax for November 2024

204
Action City Split
$4,340.00
$2,828.00
$3,045.00
$3,080.00
$3,745.00
$13,262.50
$1,785.00
$5,600.00
$3,395.00
$4,900.00
$4,515.00
$4,690.00
$2,163.00
$16,875.00
$1,419,420.00
$5,026.00
$4,305.00
$3,808.00
$4,907.00
$6,510.00
$14,050.00
$14,562.50
$5,075.00
$5,250.00
$4,445.00
$5,523.00
$3,850.00
$3,717.00
$4,403.00
$4,851.00
$15,625.00
$6,020.00
$2,590.00
$4,697.00
$2,520.00
$1,400.00
$4,375.00
$4,200.00
$2,030.00
$4,725.00
$1,890.00
$12,750.00
$4,305.00
$2,975.00
$5,950.00
$4,375.00
$5,950.00
$4,550.00
$3,325.00
Document No. Recording Date/Time Transaction Date/Time
For Richmond
2024-0118470 11/01/2024 10:04 11/01/2024 10:04:00
KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
12/05/2024 15:58
City: Rm Richmond
For Month: November 2024
2024-0118497 11/01/2024 10:38 11/01/2024 10:38:00
2024-0118684 11/01/2024 13:27 11/01/2024 13:27:00
2024-0118788 11/01/2024 14:40 11/01/2024 14:40:00
2024-0118824 11/01/2024 15:06 11/01/2024 15:06:00
2024-0118878 11/04/2024 08:51 11/04/2024 08:51:00
2024-0119038 11/04/2024 11:03 11/04/2024 11:03:22
2024-0119042 11/04/2024 11:11 11/04/2024 11:11:00
2024-0119060 11/04/2024 11:21 11/04/2024 11:21:00
2024-0119228 11/04/2024 14:32 11/04/2024 14:32:00
2024-0119464 11/05/2024 09:04 11/05/2024 09:04:00
2024-0119649 11/05/2024 11:47 11/05/2024 11:47:00
2024-0119659 11/05/2024 11:58 11/05/2024 11:58:00
2024-0119692 11/05/2024 12:45 11/05/2024 12:45:00
2024-0119797 11/05/2024 14:29 11/05/2024 14:29:00
2024-0119883 11/05/2024 15:41 11/05/2024 15:41:00
2024-0120325 11/06/2024 12:05 11/06/2024 12:05:00
2024-0120477 11/06/2024 14:07 11/06/2024 14:07:00
2024-0120876 11/07/2024 12:53 11/07/2024 12:53:00
2024-0121250 11/08/2024 10:52 11/08/2024 10:52:00
2024-0121273 11/08/2024 11:18 11/08/2024 11:18:00
2024-0121327 11/08/2024 12:19 11/08/2024 12:19:00
2024-0121966 11/12/2024 11:32 11/12/2024 11:32:00
2024-0122182 11/12/2024 14:05 11/12/2024 14:05:00
2024-0122236 11/12/2024 14:45 11/12/2024 14:45:00
2024-0122261 11/12/2024 15:20 11/12/2024 15:20:00
2024-0122268 11/12/2024 15:23 11/12/2024 15:23:00
2024-0122424 11/13/2024 08:49 11/13/2024 08:49:00
2024-0122427 11/13/2024 08:51 11/13/2024 08:51:00
2024-0122666 11/13/2024 11:22 11/13/2024 11:22:00
2024-0122730 11/13/2024 12:06 11/13/2024 12:06:00
2024-0123098 11/13/2024 16:21 11/13/2024 16:21:00
2024-0123133 11/13/2024 16:32 11/13/2024 16:32:00
2024-0123746 11/14/2024 15:58 11/14/2024 15:58:00
2024-0123748 11/14/2024 15:58 11/14/2024 15:58:00
2024-0124128 11/15/2024 11:46 11/15/2024 11:46:00
2024-0124139 11/15/2024 11:53 11/15/2024 11:53:00
2024-0124275 11/15/2024 15:21 11/15/2024 15:21:00
2024-0124281 11/15/2024 15:29 11/15/2024 15:29:00
2024-0124310 11/15/2024 15:48 11/15/2024 15:48:00
2024-0124995 11/19/2024 10:34 11/19/2024 10:34:00
2024-0125085 11/19/2024 11:55 11/19/2024 11:55:00
2024-0125283 11/19/2024 14:49 11/19/2024 14:49:00
2024-0125358 11/20/2024 07:59 11/20/2024 07:59:00
2024-0125654 11/20/2024 09:48 11/20/2024 09:48:00
2024-0125711 11/20/2024 11:05 11/20/2024 11:05:00
2024-0125886 11/20/2024 14:01 11/20/2024 14:01:00
2024-0125971 11/20/2024 14:47 11/20/2024 14:47:00
2024-0126027 11/20/2024 16:02 11/20/2024 16:02:24
Attachment 4 - Documentary Transfer Tax for November 2024