Agenda — Richmond City Council, May 6, 2025 (part 2 of 5)

turnover activities and work orders at Nystrom Village - Richmond Housing Authority (Antoinette Terrell/Gregory Palomino 510-621-1361).

Adopted Resolution No. 2208.

L.3 Housing Authority Meeting Minutes
APPROVE the minutes of the December 3, 2024, regular meeting and the December 17, 2024, and January 21, 2025, special meetings - City Clerk's Office (Pamela Christian 510-620-6513).

M. ADJOURNMENT
The meeting adjourned at 5:26 p.m.

N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 5:27 p.m. by Mayor Eduardo Martinez.

O. PLEDGE OF ALLEGIANCE
P. ROLL CALL

Present: Councilmembers Jamelia Brown, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Councilmembers Soheila Bana and Claudia Jimenez were absent for the entire meeting.

Q. STATEMENT OF CONFLICT OF INTEREST
Councilmember Robinson stated a conflict of interest on Item V.3.b - International Travel Request for TCC Project Coordinator. Councilmember Robinson was the executive director of Urban Tilth, who was a recipient of a TCC grant. The item was voted on separate from the other items on the Consent Calendar. City Attorney Dave Aleshire advised Councilmember Robinson to leave the dais at the time the item would be voted on by the City Council.

R. AGENDA REVIEW
None.

S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
The item was discussed. No reportable action was taken.

C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA
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5. IAFF Local 188

6. Richmond Fire Management Association RFMA
A status report was given, and direction was given to the city negotiators. No reportable action was taken.

C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Winehaven Legacy LLC v. City of Richmond• Guidiville Rancheria of California, et al. v. United States of America, et al.

Item was not discussed.

SURPLUS PROPERTY AUTHORITY
C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company
A status report was given. Direction was given to the city negotiators. No reportable action was taken.

T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented the report.

Link to presentation: City Manager Report
T.1 NEW EMPLOYEE REPORT - 1st Tuesday
Human Resources Director, Sharrone Taylor presented the report.

Link to presentation: New Employee Report
U. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler stated that a portion of the Chevron settlement funds should be used for fixing buildings in disrepair. Mr. Hindler also presented proclamations to the city council.

Mark Wassberg gave comments regarding transgenders.

Jamin Pursell invited everyone to the Richmond Rainbow Pride event on June 1, 2025, at Richmond Civic Center. Mr. Pursell also requested that the increase in dog-biting incidents was investigated.

Steve Price gave comments regarding multi-modal mobility and stated there was a Go Green Mobility Fair at the El Cerrito Bart Station on April 26, 2025, from 11 a.m. to 3:00 p.m.

V. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
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Councilmember Robinson stated a conflict of interest on Item V.3.b - International Travel Request for TCC Project Coordinator. This item was voted on separate from the rest of the consent calendar and Councilmember Robinson left the dais at that time of the vote.

Motion by Councilmember Sue Wilson
Seconded by Councilmember Jamelia Brown
Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
V.1 City Attorney's Office
V.1.a Legal Services Agreement with Boucher Law PC
APPROVE a legal services agreement with Boucher Law P.C. for a term of November 1, 2021, through December 31, 2025, for a total amount not to exceed amount of $125,000, for confidential personnel investigation matters – City Attorney’s Office/Human Resources Department (Dave Aleshire/Shannon Moore/Nickie Mastay/Sharrone Taylor 510-620-6600).

V.1.b Fourth Amendment to the Legal Services Agreement (“LSA”) with Burke, Williams & Sorensen, LLP.

APPROVE a fourth amendment to the Legal Services Agreement with Burke, Williams & Sorensen, LLP, in the amount of $110,000 for a total contract amount not to exceed $250,000, with a term ending on December 30, 2026, to continue representing the City in municipal law matters, including personnel matters and litigation – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510-620-6509).

V.2 City Clerk's Office
V.2.a Meeting Minutes
APPROVE the minutes of the February 18, 2025, and February 25, 2025, regular City Council meetings - City Clerk's Office (Pamela Christian 510- 620-6513).

V.3 Community Development
V.3.a Contract Amendment No. 2 with Civica Law Group, APC APPROVE second amendment to the Legal Services Agreement with Civica Law Group, APC to increase the contract amount by $650,000, for a total contract amount not to exceed $1,135,600.44, for a term through June 30, 2027, to provide legal representation, advice, and assistance to the City of Richmond regarding code enforcement matters and to continue the City’s Health and Safey Receivership Program - Community Development Department (Lina Velasco/Eva Mann 510-620-6841).

V.3.b International Travel Request for TCC Project Coordinator APPROVE international travel for Transformative Climate Communities Project Coordinator Ms. Beatriz Guerrero Auna to attend the 2025 Urban Land Institute (ULI) Health Leaders Network Convening in the 204
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Netherlands not to exceed $2,250 in funding - Community Development Department (Lina Velasco/Beatriz Guerrero 510-620-5450).

Councilmember Robinson recused herself from voting on this item due to conflict of interest and left the dais during the council's vote on the item.

Motion by Vice Mayor Cesar Zepeda
Seconded by Councilmember Sue Wilson
Ayes (4): Councilmember Jamelia Brown, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (3): Councilmember Soheila Bana, Councilmember Claudia Jimenez, and Councilmember Doria Robinson
Passed
V.3.c Contract Amendment No.1 with Contra Costa County Health for ERF–2R Program Project Management
APPROVE a contract amendment No.1 with Contra Costa Health’s Health, Housing, and Human Services (H3) Department to increase the contract amount by $2,875,440, for a total contract amount not to exceed $4,306,079, for a term extending through June 30, 2026, to provide project management, rapid rehousing services, and shelter bed services for the City’s Encampment Resolution Funding Round 2 project – Community Development Department (Lina Velasco/Jesus M. Morales 510-620-6649).

V.4 Library and Community Services
V.4.a Richmond Workforce Development Board Application as a Adult and Dislocated Worker Career Services Provider
APPROVE the submittal of the application to the Governor of the State of California for the Richmond Workforce Development Board to serve as a Adult and Dislocated Worker Career Services Provider – Community Service Department, Employment and Training Division (Tamara Walker 510-307-8006).

V.4.b Richmond Workforce Development Board Recertification Application APPROVE the submission of the California Workforce Development Board Local Area Subsequent Designation and Local Board Recertification Application for the Richmond Workforce Development Board for Program Year 2025-27 – Community Services Department, Employment and Training Division (Tamara Walker 510-307-8006).

V.5 Mayor's Office
V.5.a Reappointment of Tomasa Espinoza to the Richmond Rent Board REAPPOINT Tomasa Espinoza to the Richmond Rent Board, term expires March 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).

V.5.b Reappointment of Elena Velazquez to the Richmond Youth Council REAPPOINT Elena Velazquez to the Richmond Youth Council, term expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510- 620-6503).
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V.5.c Amend Ordinance No. 08-21 N.S. to Establish a Biannual Report from the Richmond Arts and Culture Division Manager
DIRECT the City Attorney’s Office to draft an amendment to Ordinance No. 08-21 N.S. requiring the arts and culture division manager to provide a biannual written report and deliver an in-person presentation to the Richmond City Council, with the proposed amendment to be prepared within 45 days - Mayor's Office (Mayor Eduardo Martinez 510-621-1275), Councilmember Claudia Jimenez (510-620-6565), and Councilmember Doria Robinson (510-620-6565).

V.5.d Declaring April 2025 as Alcohol Awareness Month
PROCLAMATION Declaring April 2025 as Alcohol Awareness Month – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.6 Public Works
V.6.a Accept and Appropriate One Bay Area Grant 3 Funds and Contract with Kimley-Horn and Associates, Inc..

ADOPT a resolution to ACCEPT and APPROPRIATE One Bay Area Grant 3 funds in the amount of $1,674,702.81 to the Bayview to BART Improvement Project; and AUTHORIZE the city manager or her designee to execute a contract in an amount not to exceed $565,116.36, with a term beginning March 25, 2025, through December 31, 2026, with KimleyHorn and Associates, Inc. for engineering design services for the Bayview to BART Project – Public Works Department (Hillal Hamdan 510-621- 1612/Robert Armijo 510-620-5477/Daniel Chavarria 510-620-5478).

Adopted Resolution No. 29-25.

V.6.b Appropriate Measure J Funds for Blue Curb Policy Development ADOPT a resolution to ALLOCATE and APPROPRIATE funds in the amount of $120,000 from Measure J Fund 2002 to develop a comprehensive policy for providing on-street blue curb parking spaces - Public Works Department (Janney Lockman 510-307-8097/Robert Armijo 510-620-5477/Daniel Chavarria 510-620-5478).

Adopted Resolution No. 30-25.

V.6.c Preparation of the Engineer’s Report for Fiscal Year 2025-2026 for the Marina Bay Landscape and Lighting Maintenance District
ADOPT a resolution ordering the preparation of the annual engineer’s report for Fiscal Year 2025-2026 regarding improvements and costs for the Marina Bay Landscape and Lighting Maintenance District – Public Works Department (Jason Lacey 510-620-6920).

Adopted Resolution No. 31-25.

W. PUBLIC HEARINGS - NOT BEFORE 5:00 P.M.

W.1 Extension of Moratorium on New Tobacco Retailers
City Clerk Pamela Christian announced that it was time set pursuant to public notice to hold a public hearing to ADOPT an urgency ordinance, pursuant to Government Code Section 65858, extending the temporary moratorium on the issuance of new permit, license, or entitlement for any new tobacco retailer in the City of Richmond for an additional 12 months, until April 15, 2026. This 206
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ordinance is intended to preserve the status quo, and it will not cause a direct physical change in the environment, nor a reasonably foreseeable indirect physical change in the environment. The enactment of this ordinance, therefore, does not constitute the approval of a project under the California Environmental Quality Act (“CEQA”), and it is exempt from CEQA. (Pub. Res. Code § 21065, CEQA Guidelines §§ 15060(c)(2)(3); 15061(b)(3); 15064(d)(3); 15378(a)) - Community Development Department (Lina Velasco/Eva Mann 510-621-1220).

Planning Director Lina Velasco and Acting Planning Manager Avery Stark presented a PowerPoint.

Link to presentation: Tobacco Moratorium
Mayor Martinez opened the public hearing. Cordell Hindler, Mark Wassberg, Aslum, Oscar Garcia, Ahmad Anderson, Kathleen Sullivan, Monica Marquez, Arto Rinteela, and Ali Wohlgemuth gave comments.

Mayor Martinez closed the public hearing. Discussion ensued.

There were currently 83 smoke shops operating in Richmond and of those, 51 did not have a valid tobacco retailer license.

A public workshop regarding tobacco retailers would be held virtually and in the City Council Chambers on April 9, 2025.

The city council requested the following: that staff develop additional regulations; determine the definition of tobacco retailer and of new retailers; ensure compliance with proximity of businesses to each other and schools; educate vendors on new tobacco laws; look into how the city can enforce the closure of businesses who are out of compliance; develop a reasonable staffing plan to perform enforcement in house; return with a list of businesses with lapsed licenses to decide if they could be given the opportunity to come into compliance.

A motion was made by Councilmember Robinson, seconded by Councilmember Wilson to adopt the urgency ordinance to extend the moratorium with the following conditions: that any business that had a previous tobacco license between 2018-2024 would have an opportunity to renew that license even if a renewal period was missed, but the business must have a valid business license to be eligible for that condition and; must be the same owner and was not transferable; extend the moratorium for all others; and that staff return with a list of retailers that could be granted conditional permits who were not selling illicit products and support the effort to protect the health and wellness of the community; legacy tobacco vendors with a valid business license would be allowed to sell during the moratorium; any business that was discovered selling illegal goods would not be offered the same opportunity.

Mayor Martinez offered a friendly amendment that staff look into the billing process so that businesses would have an opportunity to pay their license fee in a timely manner.

Councilmember Robinson and Wilson accepted the friendly amendment.

Adopted Ordinance No. 09-25 N.S.

Motion by Councilmember Doria Robinson
Seconded by Councilmember Sue Wilson
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Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
W.2 Extension of the Keller Beach Sanitary Sewer Moratorium (2025-2027) – Adoption of Urgency Ordinance
City Clerk Pamela Christian announced that it was time set pursuant to public notice to hold a public hearing to ADOPT an ordinance, pursuant to Government Code Section 65858, extending the existing moratorium (22 months and 15 days) on the issuance of building permits requiring a new sewer connection to the Keller Beach Sanitary Sewer (KBSS) and declaring the urgency thereof pursuant to Government Code Section 65858. The ordinance is not a project under the California Environmental Quality Act (CEQA), as it maintains the existing physical environment and prevents changes in the environment, thereby having no potential for direct or reasonably foreseeable indirect physical change (CEQA Guidelines Section 15378(a)). It is also exempt under Guidelines Sections 15060(c)(2), as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment. There is no possibility that adoption of this ordinance will have a significant effect on the environment because it maintains the existing condition of the environment Section 15061(b)(3) - Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620- 5477/Mary Phelps 510-621-1269).

Deputy Public Works Director/City Engineer Robert Armijo and Water Resource Division Manager Mary Phelps presented a PowerPoint.

Link to presentation: Keller Beach Sanitary Sewer Moratorium Mayor Martinez opened the public hearing open.

Joseph John, Norm Hantzsche, and Don Mill gave comments.

Mayor Martinez closed the public hearing. Discussion ensued.

A correction would be made to the second whereas of the ordinance to correct:

WHEREAS, on February 18, 2925, to February 18, 2025.

A motion was made Mayor Martinez, seconded by Councilmember Wilson to drop the urgency clause and return with a second reading and approve the item as is. Discussion ensued and Mayor Martinez withdrew his motion.

Motion by Councilmember Sue Wilson
Seconded by Mayor Eduardo Martinez
A motion was made to adopt the ordinance. The motion failed because a twothirds vote was required to adopt an urgency ordinance. Further discussion ensued.

Ayes (4): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, and Mayor Eduardo Martinez
Noes (1): Vice Mayor Cesar Zepeda
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Passed
Motion by Vice Mayor Cesar Zepeda
Seconded by Councilmember Jamelia Brown
A motion was made to reconsider the failed vote. Further discussion ensued.

Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
Motion by Vice Mayor Cesar Zepeda
Seconded by Councilmember Jamelia Brown
A motion was made by Councilmember Zepeda, seconded by Councilmember Brown to adopt the urgency ordinance and direct that the vendor prioritize a feasibility analysis of re-routing sewer lines as a mitigation option.

Adopted Ordinance No. 10-25 N.S.

Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
X. NEW BUSINESS
X.1 AB 481 “Military Equipment Use” Annual Report
ADOPT a resolution (1) accepting the 2024 Annual Military Equipment Report; (2) determining that the Police Department’s use of military equipment in 2024 complied with the Department’s Military Equipment Policy No. 707 and state law; and (3) to renew the authorizing Ordinance No. 12-22 N.S. / Military Equipment Use Policy - Police Department (Bisa French 510-621-1802). THIS ITEM WAS CONTINUED FROM THE MARCH 25, 2025, MEETING AND WILL BE CONTINUED TO THE APRIL 22, 2025, MEETING.

X.2 Update on Street Sweeping Sign Installation & Data Collection RECEIVE a presentation on the status of the installation of street sweeping signs citywide; and ADOPT a resolution and APPROPRIATE $564,131.17 from the fund balance in the SB1 fund for citywide sign, streetlight, and traffic signal pole data collection – Public Works Department (Daniel Chavarria/Tawfic Halaby/Robert Chelemedos 510-231-3008).

Deputy Director of Public Works Tawfic Halaby, Deputy Director of Public Works Robert Armijo presented a PowerPoint.
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Link to presentation: Street Sweeping
The city council requested the following: that text alerts were sent to remind residents about street sweeping days; hire more staff, if needed, for future sign installation and maintenance; make lettering for the hours on the signs larger than the other words and that the signs were red rather than white for better visibility.

Cordell Hindler, Mark Harper, Mark Wassberg, David Wee, Jonas Juhlin, Clarita Griffin, Sandy Jackson, Lori Hart. Shawn Dunning, Emily Ross, and Arto Rentilla.

A motion was made to approve the recommended action, adopt the resolution, and directed staff to investigate the feasibility of starting a text alert program to remind residents of street sweeping days.

Adopted Resolution No. 32-25.

Motion by Councilmember Doria Robinson
Seconded by Councilmember Jamelia Brown
Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
X.3 Receive Direction from City Council on Healthy Options at Point of Sale (HOPS).

DISCUSS and PROVIDE DIRECTION to City staff on the draft Healthy Options at Point-of-Sale (HOPS) ordinance in collaboration with HOPS youth advocates - City Attorney’s Office/Economic Development Department (James Atencio 510- 620-6509/Samantha Carr 510-620-5407/Yahna Williamson 510-620-6574).

Environmental Manager, Samantha Carr and Management Analyst Yahna Willamson presented a PowerPoint.

Link to presentation: HOPS Presentation
Jamin Pursell, Cordell Hindler, Elvira Martin Bautista, and Monique Blodgett gave comments.

The city council requested the following: that the list of items containing banned food dyes was taken into account per The California School Food Safety Act signed into law by Governor Gavin Newsom; partner with Contra Costa County for enforcement efforts; and add HOPS enforcement to existing business inspections; clarify the definition of retailers; provide outreach and education to business owners; and hire more code enforcement staff.

X.4 Incorporate Tree Wells for Sidewalk Development to Increase Tree Canopies DIRECT staff to immediately include tree wells for all CIP projects that include sidewalks and have not yet completed their design, or where a non-cost prohibitive change order could be used to adjust the design to include tree wells where it is feasible. Feasibility should be based on our new sidewalk standards and policy once they are completed. DIRECT staff to create a clear definition of what feasibility is as it relates to ADA accessibility, legal, and safety constraints.

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plant trees in these new and old tree wells and create and implement a regular tree maintenance plan to take care of the trees once they are planted - Vice Mayor Cesar Zepeda (510-620-6593) and Councilmember Doria Robinson (510-620- 6568).

Vice Mayor Zepeda gave an overview.

Discussion ensued. The city council directed staff to look at the Urban Forestry Committee's guide to the city for reference.

Jamin Pursell gave comments.

Motion by Vice Mayor Cesar Zepeda
Seconded by Councilmember Doria Robinson
Ayes (5): Councilmember Jamelia Brown, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Absent (2): Councilmember Soheila Bana, and Councilmember Claudia Jimenez Passed
Y. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) Councilmember Robinson reported that she attended a task force meeting to discuss the future vision for the development of Macdonald Avenue.

Councilmember Brown reported that she presented a proclamation at the unveiling of a mural at the Richmond Police Activity League building in memory of "OJ" Officer Orlando Brown Councilmember Robinson stated that she also attended the Richmond Fire Department badge pinning ceremony.

Vice Mayor Zepeda reported the following: attended the farewell event for the youth visiting from Japan; conducted the 3rd annual District 3 meeting; attended the CAL Cities Policy Committee meeting in Burbank, CA.

Councilmember Wilson reported that she attended the Personnel Board meeting where a Code Enforcement position for enforcement of sidewalk vendors was not approved.

Mayor Martinez reported the following: attended the Richmond Fire Department badge pinning ceremony; went to the Farmers Market and mobile vendor location on Macdonald Avenue; and attended the last day of Dahli Lama's 90th Birthday celebration at the Richmond Auditorium.

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 10:17 p.m., to meet again on April 15, 2025.

Clerk of the City of Richmond Mayor
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RICHMOND, CALIFORNIA,
April 15, 2025, 3:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Open Session was called to order at 3:32 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Jameila Brown, Sue Wilson, Claudia Jimenez, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Councilmember Bana arrived at 3:42 p.m. and Councilmember Robinson arrived at 3:36 p.m.

C. JOINT MEETING OF THE CITY OF RICHMOND/SURPLUS PROPERTY

AUTHORITY MEETING
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company

CITY COUNCIL
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Lozano, et al. v. City of Richmond, et al.
 Winehaven Legacy LLC v. City of Richmond
 Guidiville Rancheria of California, et al. v. United States of America, et al.

C.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: 222 Marina Way (Nystrom Village)
 Agency Negotiators: Nannette Beacham, Antoinette Terrell, Susan Bloch  Negotiating Parties: Gorman & Company and Novin Development/ Eden Housing, Inc. and Community Housing Development
 Under negotiation: Price and terms of payment
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments in support of the city working with the Riggers Loft to remain open and encouraged positive discussions about Nystrom Village.

Kevin Brown, Barbara Brown, Garry Hurlbut, Bob Roden, and Sherry Novick gave comments in support of the city council and owners working through issues and finding a reasonable payment plan regarding the Riggers Loft to prevent its closure. 212
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E. ADJOURN TO CLOSED SESSION
The Open Session adjourned at 3:46 p.m. Closed Session adjourned at 5:02 p.m.

F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The meeting was called to order at 5:09 p.m. by Chairperson Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Chairperson Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Commissioners Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Chairperson Cesar Zepeda, Tenant Commissioner Jaycine Scott, and Chairperson Eduardo Martinez. Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. PUBLIC COMMENT (on Richmond Housing Authority Consent Calendar items or Richmond Housing Authority items not on the agenda)
Cordell Hindler stated the commissioners should approve the consent calendar.

L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Tenant Commissioner Jaycine Scott
Seconded by Commissioner Soheila Bana
Ayes (8): Commissioners Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Chairperson Cesar Zepeda, Tenant Commissioner Jaycine Scott and Chairperson Eduardo Martinez.

Passed
L.1 Contract with RK Roofing & Construction Inc. for Gutter Replacements at Nystrom Village
ADOPT a resolution approving the award of a contract for the gutter replacement at Nystrom Village to RK Roofing & Construction Inc., in an amount not to exceed $270,000, which includes a 20 percent contingency, with a contract term beginning April 15, 2025, and ending June 30, 2026 - Richmond Housing Authority (Antoinette Terrell 510 620-6784/Gregory Palomino 510-621-1361).

Adopted Resolution No, 2209.

L.2 Contract with Structure Development Advisors, LLC for Asset Repositioning
ADOPT a resolution authorizing a sole source contract with Structure Development Advisors, LLC to continue the repositioning of assets of the Richmond Housing Authority in the amount not to exceed $600,000 from April 15, 2025, to June 30, 2028, with the option to extend for up to one additional year at $200,000 for a potential total payment limit of $800,000 - Richmond Housing Authority (Antoinette Terrell/Gregory Palomino 510-621-1361). 213
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Adopted Resolution No. 2210.

M. ADJOURNMENT
The meeting adjourned at 5:12 p.m.

N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 5:12 p.m. by Mayor Eduardo Martinez.

O. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Absent: None.

P. STATEMENT OF CONFLICT OF INTEREST
None.

Q. AGENDA REVIEW
Items U.5.c District Office Lease with U.S. Congress Member John Garamendi's Office and V.1 - Presentation of Unfunded Actuarial Liabilities were continued to the May 6, 2025, City Council meeting. Item U.10.c. - Approval of funding allocation for Point Molate Beach Stabilization Project was removed from the consent calendar for discussion. Items W.1 - Unit Determination - Community Intervention Specialist and X.2 Salary Schedule Amendment were continued to the April 22, 2025, City Council meeting.

R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company
The status of the litigation was discussed. A judge recently determined that Riggers Loft violated the terms of its lease and the city's lawsuit was upheld and determined that Riggers Loft does not have right of possession of the property and the eviction process could be carried out.

CITY COUNCIL
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Lozano, et al. v. City of Richmond, et al.-Direction was given to the city's litigation team regarding resolution of the lawsuit.
 Winehaven Legacy LLC v. City of Richmond - Not discussed.  Guidiville Rancheria of California, et al. v. United States of America, et al.- Not discussed.

C.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: 222 Marina Way (Nystrom Village) Agency Negotiators: Nannette Beacham, Antoinette Terrell, Susan Bloch Negotiating Parties: Gorman & Company and Novin Development/ Eden Housing, Inc. and Community Housing Development
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 Under negotiation: Price and terms of payment
Direction was given to the city negotiators.

S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented the report.

Link to presentation: City Manager Report
T. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler thanked the mayor for reappointing Jim Hite and Sara Cantor to the Richmond Rent Board. Mr. Hindler also requested that the city council and school district schedule a joint meeting.

Councilmember Soheila Bana announced an Earth Day Celebration Event at the El Sobrante Public Library, 4191 Appian Way, on Saturday, April 19, 2025, from 9a.m. to 2p.m. Councilmember Bana also stated that she has been busy and would respond to her e-mails as soon as possible.

Saundra Richardson, Roger Bergen, Barbara Speed, John Bergen, Richard Kalman, Kathy Lund, Debbie Christy, Kevin Brown, Sara Tanenhaus, Diane Dickey, Lee Waterman, Paul Elischer, Robin Alderson, Janice Kaplan, Barbara Brown, Craig Williams, Karla McElroy, Gaelle Feliz, Scott McElheny, Joe Brennan, and Shimy Mamos, spoke in favor of the city working with the owners of the Riggers Loft to remain open.

Don Gosney gave comments in opposition of the upcoming council meeting recess and the city council and mayor's recent salary increase.

Anthony Mitchell and Andy Guerero gave comments regarding energy use options for the City of Richmond.

Mark Wassberg gave comments regarding the council meeting being a campaign free zone.

Raul Ramirez owner of Las Rulas Restaurant gave comments regarding a permit for live music and entertainment, which was paid in full over six months ago and had not received a response from the city.

Mitchell Jamerson gave comments regarding the need for the release of a police report that was needed for his son, Rasheed Jamerson, to be able to complete his application at the San Francisco Sherrif's Office.

Keycha Gallon announced that the Gun Violence Prevention Summit would be on June 7, 2025, from 11:00a.m. to 3:00p.m. at CoBiz, 1503 Macdonald Avenue.

Jessi Taran gave comments regarding the lack of housing options offered to the unhoused.

U. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
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Items U.5.c District Office Lease with U.S. Congress Member John Garamendi's Office and U.10.c. - Approval of funding allocation for Point Molate Beach Stabilization Project were not included in the motion and vote.

Motion by Councilmember Doria Robinson
Seconded by Councilmember Claudia Jimenez
Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez Passed
U.1 City Attorney's Office
U.1.a Legal Services Agreement (LSA) with Allen, Glaessner, Hazelwood & Werth, LLP (AGHW)
APPROVE a new legal services agreement with Allen, Glaessner, Hazelwood & Werth, LLP, for an amount not to exceed $650,000 and term ending December 31, 2027, to allow continued defense of the City in pending and future municipal litigation — City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510-620-6505).

U.2 City Clerk's Office
U.2.a Amendment to City Council regular recess
APPROVE the cancellation of the July 15 and 22, and August 5, 2025, Regular City Council meetings and APPROVE an amendment to the Richmond City Council recess to begin Tuesday, July 2, 2025; Council will reconvene regular meetings on Tuesday, August 19, 2025 - City Clerk’s Office (Pamela Christian 510-620-6513).

U.2.b Meeting Minutes
APPROVE the minutes of the March 4, 2025, regular City Council meeting - City Clerk's Office (Pamela Christian 510-620-6513).

U.3 City Council
U.3.a Support for Assembly Bill 91(AB91) – Middle Eastern and North African MENA Inclusion Act
ADOPT a resolution recognizing the Middle Eastern and North African (MENA) community in the City of Richmond and to urge the California State Legislature to support and adopt Assembly Bill 91 (AB 91), also known as the MENA Inclusion Act, which seeks to require the State of California and local agencies to collect disaggregated demographic data on MENA populations - Councilmember Soheila Bana (510-672-3490).

Adopted Resolution No. 33-25.

U.4 City Manager's Office
U.4.a Contract Amendment No. 1 with WestEd
APPROVE a contract amendment No. 1 with WestEd (sole-source) for third-party independent evaluation services required by Article 15(d) of the Richmond Charter for the Richmond Fund for Children and Youth, increasing the payment amount by $1,171,245, for a total payment limit of 216
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$1,771,245, and extending the term expiration to June 30, 2028 – Department of Children and Youth (Patrick Seals/Abdul Black 510-307- 8016).

U.5 Economic Development
U.5.a Grant Funding from the Bay Area Air Quality Management District (BAAQMD)
ADOPT a resolution to ACCEPT and APPROPRIATE the $1,599,500 grant award from the Bay Area Air Quality Management District (BAAQMD) to the City of Richmond’s Port Division – Economic Development Department (Nannette Beacham 510-621-1306/Charles Gerard 510-620-6792/Lizeht Zepeda 510-620-6653/Kyle Lam 510-620- 6802).

Adopted Resolution No. 34-25.

U.5.b Contract with Krueger International, Inc.

APPROVE a sole-source contract with Krueger International, Inc. in the amount of $70,000 for installation and purchase of office cubicles, furniture, and partition solutions compatible with existing office systems at 1322 Canal Boulevard, with a term ending December 31, 2025 – Economic Development Department (Nannette Beacham 510-621- 1306/Charles Gerard 510-620-6792/Lizeht Zepeda 510-620-6653).

U.5.c District Office Lease Agreement with U.S. Congress Member John Garamendi’s Office
APPROVE a lease with United States House of Representatives to allow Congressman John Garamendi to utilize approximately 845 square feet of office space, four cubicles, and a conference room on the second floor of 440 Civic Center Plaza as his Congressional District Office, at a rate of $1,140.75 per month ($13,689 per year), for a two-year term from January 3, 2025, through January 2, 2027 – Economic Development Department (Craig Murray 510-307-8188). This item was continued from the March 25, 2025, meeting.

Continued to the May 6, 2025, City Council meeting.

U.6 Finance Department
U.6.a Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of January 2025 RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of January 2025 – Finance Department (Andrea Miller 510-620-6740).

U.6.b Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of February 2025 RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of February 2025 – Finance Department (Andrea Miller 510-620-6740).

U.6.c Investment Policy Update
RECEIVE update on Investment Policy follow up action items and ADOPT Revised Investment Policy incorporating California Municipal 217
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Treasurer’s Association CMTA edits – Finance Department (Andrea Miller 510-620-6740/Mubeen Qader 510-412-2077/Jerry Gurule 510-620-6591).

U.7 Fire Department
U.7.a Interagency Agreement with Contra Costa County Health Services for Emergency Medical Services Program
ADOPT a resolution to ACCEPT and APPROPRIATE a total of $229,462 in Measure H funding from the Contra Costa County Health Services Division; and APPROVE an interagency agreement for the period of July 1, 2024, through June 30, 2025 – Fire Department (Chief Aaron Osorio 510-307-8021/Deputy Chief Rico Rincon 510-307-8041/Battalion Chief Victor Bontempo 510-620-6893).

Adopted Resolution No. 35-25.

U.8 Library and Community Services
U.8.a Accept and Appropriate Pacific Library Partnership Grant for Cooperative Library Lending through Link+ System
ADOPT a resolution to ACCEPT and APPROPRIATE into the Fiscal Year 2024-2025 Library budget a Pacific Library Partnership grant for Link+ in the amount of $3,174, allowing Richmond Public Library patrons access to borrow books from other California libraries at no cost - Community Services Department (LaShonda White 510-620-6828/Kate Eppler 510- 620-5452).

Adopted Resolution No.36-25.

U.8.b Accept and Appropriate $500,000 in Grant Funds from the California Workforce Accelerator Fund 13.0.

ACCEPT and APPROPRIATE $500,000 in grant funds received from the California Workforce Development Board - Workforce Accelerator Fund

13.0 to provide occupational skills training and certification in electrification for 50 Richmond residents – Community Services Department (Tamara Walker 510-307-8006/LaShonda White 510-620- 6828).

U.8.c Approve a Contract with Bay Area Tutoring Association APPROVE a contract with Bay Area Tutoring Association for homework help services at Richmond library and community center locations, for a term beginning January 1, 2025, and ending December 31, 2027, with a payment limit of $150,000 for Fiscal Year 2024-2025 and $266,000 per year for Fiscal Years 2025-2026 and 2026-2027 – Community Services Department (Kate Eppler 510-620-5452/Christopher Larsen 510-620- 5524).

U.9 Mayor's Office
U.9.a Proclamation declaring April 2025 as Sexual Assault Awareness Month PROCLAMATION declaring April 2025 as Sexual Assault Awareness Month – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

U.9.b Reappointment of Jim Hite to the Richmond Rent Board REAPPOINT Jim Hite to the Richmond Rent Board, term expires March 21, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503). 218
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U.9.c Reappointment of Kerby Lynch to the Economic Development Commission
REAPPOINT Kerby Lynch to the Economic Development Commission, term expires March 30, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

U.9.d Reappointment of James “Jim” Becker to the Richmond Environmental Community and Investment Agreement (ECIA) Grant Review Ad Hoc Committee
REAPPOINT James “Jim” Becker to the Richmond Environmental Community and Investment Agreement (ECIA) Grant Review Ad Hoc Committee, term expires March 31, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

U.9.e Reappointment of Sara Cantor to the Richmond Rent Board REAPPOINT Sara Cantor to the Richmond Rent Board, term expires March 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).

U.10 Public Works
U.10.a Contract to Kearns & West, Inc. to Support the Keller Beach Sanitary Sewer Project
ADOPT a resolution approving a three-year contract with Kearns & West, Inc. to facilitate public meetings and outreach associated with the Keller Beach Sanitary Sewer Project, in an amount not to exceed $365,185 with a term beginning April 15, 2025, through December 31, 2027, and authorizing the public works director to approve two one-year extension options for a combined additional amount not to exceed $270,000, for a total payment limit of $635,185 – Public Works Department (Robert Armijo 510-620-5477/Daniel Chavarria 510-620-5478/José Valenzuela 510-620-6955).

Adopted Resolution No. 37-25.

U.10.b Emergency Justification for the Repair(s) of the Dornan Tunnel Sanitary Sewer Line
ADOPT a resolution for the Emergency Justification authorizing Veolia Water to manage (on behalf of the City of Richmond) the subcontract with W.R. Forde Construction to repair the Dornan Tunnel Force Main Sanitary Sewer Line in an amount which shall not exceed $465,000 – Public Works Department (Jose Valenzuela 510-620-69455/Mary Phelps 510-621- 1269/Daniel Chavarria 510-620-5478).

Adopted Resolution No. 38-25.

U.10.c Approval of funding allocation for Point Molate Beach Stabilization Project
ADOPT a resolution authorizing the appropriation of $2,000,000 from the General Capital Fund to fully fund the Point Molate Beach Stabilization Project ensuring the completion of shoreline stabilization and preventing a gap in the Bay Trail through Point Molate Beach Park; and DIRECT staff to finalize permits, complete design, and prepare the project for 219
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competitive bidding – Public Works Department (Robert Armijo 510-620- 5477/Mike Owyang 510-621-1363).

Deputy Public Works Director Robert Armijo and Public Works Director Daniel Chavarria gave an overview.

Link to presentation: Point Molate Beach Stabilization Project Don Gosney, Bruce Beyaert, Jamin Pursell, Deborah Bayer, Sally Tobin, and Pam Stello gave comments.

Discussion ensued. A future study session item on the matter would include additional information regarding erosion, Bay Trail access issues, solutions to stabilize the beach before going out to bid, and how far the 300 feet of rip rap would come out from the beach.

Councilmembers Wilson and Jimenez left the dais to consult with the city attorney at 8:45 p.m.

Councilmembers Wilson and Jimenez returned to the dais at 8:50 p.m. and a motion was made to adopt the resolution and the following language to Section 3 of the resolution as follows: Staff is directed after holding a public meeting to discuss public concerns related to the stabilization project to proceed with finalizing permits, completing the design, and preparing the project for competitive bidding to prevent further delays and to ensure the successful implementation of this critical infrastructure improvement.

Adopted Resolution No. 39-25.

Motion by Councilmember Sue Wilson
Seconded by Councilmember Claudia Jimenez
Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Passed
U.10.d Contract with Vestis Group, Inc for Uniform Rental and Laundry Services APPROVE a sole-source contract with Vestis Group, Inc. (formerly Aramark Uniform Services) for as-needed uniform rental and laundry services for an amount not to exceed $360,000, over a three-year term from April 2, 2025, to April 1, 2028, with an option for two-year extension for $240,000 - Public Works Department (Daniel Chavarria 510-620- 5478/Tawfic Halaby 510-620-5482).

V. BUDGET SESSION
V.1 Presentation on Unfunded Actuarial Liabilities
RECEIVE a presentation from NHA Advisors, LLC on comparative options to fund CalPERS Unfunded Actuarial Liabilities within the context of City Council Goals and Priorities – Finance Department (Shasa Curl 510-620-6512/Nickie Mastay 510-620-6609/Andrea Miller 510-620-6790).

Item continued to the May 6, 2025, City Council meeting. 220
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W. PUBLIC HEARINGS
W.1 Unit Determination – Community Intervention Specialist HEAR an appeal by the Richmond Police Officers Association (RPOA) regarding the Unit Determination for Community Intervention Specialist and make a final determination regarding the bargaining unit – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6803).

Item continued to the April 22, 2025, City Council meeting.

X. NEW BUSINESS
X.1 Parchester Village – Giant Highway Infrastructure Master Plan RECEIVE a presentation on the draft scope of work for the Parchester Village – Giant Highway Infrastructure Master Plan and PROVIDE DIRECTION to staff on priorities, scope, and key focus areas prior to the commencement of work – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510- 620-5477/Janney Lockman 510-307-8097).

Public Works Director Daniel Chavarria, Deputy Public Works Director/City Engineer, Robert Armijo, and Associate Transportation Planner Janney Lockman gave an overview.

Link to presentation: Parchester Village Master Plan
Cordell Hindler, Lori Hart, Thomasina Horsley, Alvin Cook, Mark Wassberg, Gaelle Feliz, and Arto Rinteela gave comments.

Discussion ensued. The city council requested the following: pathways around Parchester; include emergency access in the scope of work; more trees, including tree wells; potential free bus stops; repair cracked sidewalks; installation of solar streetlights; discard trash; take advantage of watersheds for draining of storm water; install storm water pumping stations; utilize green technology for stormwater management; invest in the best long-term return on repairs and improvements; use funds for Phase 1 for the currently "low hanging fruit" items with consideration of sea level rise; include in the Request For Proposal to explore potential damage to private properties caused by on-going flooding; the opportunity to phase recommendations for implementation; and that tasks and deliverables fit into the timeline together.

X.2 Salary Schedule Amendment
ADOPT a resolution amending the salary schedule to add the salary range for Community Intervention Specialist – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

Item continued to the April 22, 2025, City Council meeting.

Y. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) Councilmember Wilson reported that she toured the wastewater treatment facility.

Councilmember Bana thanked the city council for its approval of the resolution in support of Assembly Bill 91 (AB 91) and reported that she would be going to Sacramento on April 22, 2025, to lobby support of the resolution and asked that the public write letters of support of AB 91 to Assemblymember Buffy Wicks.

Councilmember Robinson reported that she attended the Pullman Neighborhood Council meeting and community members expressed the following: concerns about fatal accidents 221
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along Carlson Avenue; streets in the Pullman neighborhood are in poor condition; and for a request of support for low-income neighborhoods for sidewalk repair. Councilmember Robinson also reported that she attended a meeting of the Economic Development Commission, and the commission was planning another Taste of Richmond event.

Vice Mayor Zepeda reported that he attended the Chamber of Commerce Open House, the Point Richmond Neighborhood Council Spring Fling, and Easter egg hunts.

Councilmember Jimenez reported that residents near Tiller Park have worked very hard to improve the park and the area. The residents requested the following improvements:
installation of streetlights along Clinton Avenue; address illegal dumping along Clinton Avenue; regular maintenance of the park area; plant drought tolerant vegetation; additional garbage cans and tables; and to provide garden space to grow food.

Mayor Martinez reported that he attended the Point Richmond Street Fair, the Art Center opening for artist John Woehrle, and the Well Conference in Richmond.

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 9:05 p.m., to meet again on April 22, 2025, at 5:00 p.m.

Clerk of the City of Richmond Mayor
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RICHMOND, CALIFORNIA,
April 22, 2025, 3:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The meeting was called to order at 3:31 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez. Absent:

Councilmember Soheila Bana was absent for the entire meeting.

C. CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government
Code Section 54957)
 Title: City Clerk
 Title: City Attorney
C.2 LIABILITY CLAIMS (Government Code Section 54956.9)
 Claimant: Eugene “Tracy” Mollenbernd
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATEDLITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3)of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments in support of the union negotiations and in support of the performance evaluations of the city clerk and city attorney. 223
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E. ADJOURN TO CLOSED SESSION
Open Session adjourned at 3:34 p.m. Closed session adjoined at 5:00 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 5:04 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government
Code Section 54957)
 Title: City Clerk
 Title: City Attorney
Discussed. There was no reportable action taken.

C.2 LIABILITY CLAIMS (Government Code Section 54956.9)
 Claimant: Eugene “Tracy” Mollenbernd
Discussed. Direction for a settlement agreement was given to the city negotiators.

C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Discussed. No reportable action was taken.
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C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATEDLITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3)of Subdivision (d) [as applicable] of Government Code Section 54956.9)
 One case
Discussed. No reportable action was taken.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented the report.

Link to presentation: City Manager Report
M. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS (10 minutes per item)
M.1 Proclamation Honoring Jean Carney for 41 years of Service to the City of Richmond
PROCLAMATION honoring Jean Carney for 41 years of dedicated service and being the longest serving employee of the City of Richmond and extraordinary milestone that reflects her loyalty, integrity, and love for the City of Richmond and its people - Vice Mayor Cesar Zepeda (510-620-6593).

The mayor and councilmembers read and presented the proclamation to Jean Carney.

Cordell Hindler gave comments.

M.2 Proclamation Recognizing April 2025 as American Muslim Appreciation and Awareness Month
PROCLAMATION Recognizing April 2025 as American Muslim Appreciation and Awareness Month - Mayor Eduardo Martinez (510-620-6503).

The Mayor and Councilmembers read and presented the proclamation.

Mark Wassberg gave comments.

M.3 Proclamation Recognizing and Honoring Mansour Taeed and Shahrzad Khorsandi for Asian American and Pacific Islander (AAPI) Heritage Month PROCLAMATION to recognize and honor Mansour Taeed and Shahrzad Khorsandi, co-founders of Central Stage, as outstanding Iranian American artists, and Central Stage Theater for its vital grassroots role in preserving and celebrating Iranian American culture - Councilmember Soheila Bana (510-672- 3490).

The mayor and city council read and presented the proclamation.

N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler gave comments in support of the city negotiating with the Riggers Loft to remain open. Mr. Hindler also suggested that the city collaborate with the UC Berkeley Chancellor’s Office.

Francisco Torres gave comments regarding Carlson Avenue accidents and safety issues. 225
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Mark Wassburg gave comments regarding cuts President Trump made to various programs.

Kito WIlliams gave comments regarding the non-sworn members of the police department working to separate from SEIU Local 1021.

Julie Freestone gave comments regarding the danger of illegal fireworks and the formation of a grassroots effort to stop illegal fireworks through the formation of the Stop Illegal Fireworks (SIF) group.

Janet Johnson invited the community to a meeting with the Richmond Shoreline Alliance on Wednesday, April 23, 2025, at 6:00 p.m. regarding the United Heckathorn site. To register participants can contact www.RichmondShorelineAlliance.org O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Doria Robinson
Seconded by Councilmember Claudia Jimenez
Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez Passed
O.1 City Clerk's Office
O.1.a Meeting Minutes
APPROVE the minutes of the March 11, 2025, regular City Council meeting - City Clerk's Office (Pamela Christian 510-620-6513).

O.2 City Manager's Office
O.2.a Approve by Legislative Action City Subpoena of Financial Records held by Chevron
ADOPT a resolution approving a Legislative Subpoena to compel Chevron U.S.A. Inc. to provide financial information to the City sufficient for it to conduct an audit and examination of Chevron’s books and records as related to its 2025 Business License Tax payment to the City - City Manager's Office (Shasa Curl 510-620-6512).

Adopted Resolution No. 40-25.

O.3 Economic Development
O.3.a RecycleMore Post-Collection Agreement
ADOPT a resolution authorizing the West Contra Costa Integrated Solid Waste Authority (RecycleMore) to: 1) enter into a new Post-Collection Agreement for the period beginning July 1, 2025, or later, through December 2026; 2) adopt, as authorized by California Law, ordinances and resolutions necessary to carry out the purposes of the Agreement; and 3) require that the Members direct all of the Solid Wastes collected by the 226
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City’s contractor per its Collection Agreement to the Approved Facility for the period beginning July 1, 2025, or later, through December 2026 – Economic Development Department (Shasa Curl 510-620-6512/Nannette Beacham 510-620-1306/Samantha Carr 510-620-5407).

Adopted Resolution No. 41-25.

O.4 Fire Department
O.4.a Purchase Emergency Rail Kit from All Safe Industries, Inc.

APPROVE the purchase of an Emergency Rail Kit (ERK) from All Safe Industries, Inc. in an amount not to exceed $14,000, for response and management of hazardous material leaks – Fire Department (Chief Aaron Osorio 510-307-8021/Deputy Chief Rico Rincon/Battalion Chief Anthony Woodards 510-620-6989/ Den Mark Marcelo 510-307-8038).

O.5 Mayor's Office
O.5.a Reappointment of Bruce Brubaker to the Planning Commission REAPPOINT Bruce Brubaker to the Planning Commission, term expires June 30, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.5.b Reappointment of Madiha Qader to the Richmond Fund for Children and Youth Oversight Board
REAPPOINT Madiha Qader to the Richmond Fund for Children and Youth Oversight Board, term expires December 2, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.6 Police Department
O.6.a Accept and Appropriate 2023 Edward Byrne Justice Assistance Grant ADOPT a resolution acknowledging the acceptance of the grant from the 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $90,412 for police safety equipment; ACCEPT and APPROPRIATE $90,412 in grant funds for the covered period of the grant, October 1, 2023, to September 30, 2026 – Police Department (Chief Bisa French 510-621-1802).

Adopted Resolution No. 42-25.

O.6.b Contract Amendment No. 2 with Oliver’s Tow, Inc.

APPROVE a second contract amendment with Oliver’s Tow, Inc. increasing the payment limit by $50,000, for a total payment limit of $95,000 for rotational tow and automotive services for a term ending on December 31, 2025 – Police Department (Chief Bisa French 510-621- 1802).

O.7 Public Works
O.7.a Abatement Report from the Public Works Director
RECEIVE a written abatement report from the Public Works Director - Public Works Department (Daniel Chavarria 510-620-5478).

O.7.b Resolution to Accept the Final Richmond Parkway Transportation Plan 227
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ADOPT a resolution to ACCEPT the final Richmond Parkway Transportation Plan – Public Works Department (Janney Lockman 510- 307-8097/Robert Armijo 510-620-5477).

Adopted Resolution No. 43-25.

O.7.c Construction Agreement with Calico California Constructores, Inc. for the Soccer Fields-Restrooms-Parks Project
ADOPT a resolution to approve a construction agreement with Calico California Constructores, Inc. for the Soccer Fields-Restrooms-Parks Project at Shields-Reid Park in an contract amount not to exceed $2,288,605 and AUTHORIZE the Director of Public Works to approve change orders, if necessary, for a contingency amount of up to $228,861 which is 10 percent of the bid amount, for a potential total construction phase cost of $2,517,466 – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477/Darcie DeLashmutt 510-672- 3944).

Adopted Resolution No. 44-25.

O.7.d BNSF Railway Company Preliminary Engineering Services Agreement for the Transformative Climate Communities (TCC) Richmond Wellness Trail Phase 2 Project
ADOPT a resolution authorizing the public works director and the city engineer to execute a BNSF Railway Company Preliminary Engineering Services Agreement for the Transformative Climate Communities Richmond Wellness Trail Phase 2 Project – Public Works Department (Robert Armijo 510-620-5477/Josef Munoz 510-620-6671).

Adopted Resolution No. 45-25.

O.7.e Contract with RDO Equipment Co. for Tree Chipper Repair APPROVE a contract with RDO Equipment Co. for $15,000 to pay for outstanding invoices related to the repair of a tree chipper with a contract term of August 2, 2024, and ending June 30, 2025 – Public Works Department (Tawfic Halaby 510-620-5482/Jason Lacey 510-620- 6920/Keith Rush 510-231-3071).

Adopted Resolution No. 46-25.

P. BUDGET SESSION
P.1 Fiscal Year 2024-25 Mid-Year Budget Review
RECEIVE the Fiscal Year 2024-25 Mid-Year budget presentation and report for the period of July 1, 2024, through December 31, 2024; and ADOPT a resolution approving proposed Fiscal Year 2024-25 Mid-Year budget adjustments – Finance Department (Andrea Miller 510-620-6790/Mubeen Qader 510-412-2077/Jerry Gurule 510-620-6591).

City Manager Shasa Curl, Finance Director Andrea Miller, and Revenue Manager Antonio Banuelos gave an overview, which highlighted the following: Economic Outlook; Financial Headwinds; Federal Funding Uncertainties; General Fund Mid-Year Revenue and Expenditures; Non-General Fund Mid-Year Proposed Revenue and Expenditure Adjustments; and Next Steps and Questions.

Cordell Hindler, and Jamin Pursell gave comments.
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The city council requested the following: hiring a CIP Manager; to staff Code Enforcement Department as much as possible; that funding sources were identified along with the corresponding projects; and return with more information in the report regarding bridge details.

Adopted Resolution No. 47-25.

Motion by Councilmember Claudia Jimenez
Seconded by Mayor Eduardo Martinez
Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Passed
Q. PUBLIC HEARINGS
Q.1 Unit Determination – Community Intervention Specialist HEAR an appeal by the Richmond Police Officers Association (RPOA) regarding the Unit Determination for Community Intervention Specialist and make a final determination regarding the bargaining unit – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6803). This item was continued from the April 15, 2025, meeting.

Human Resources Director/Employee Relations Manager Sharonne Taylor gave an overview.

Link to presentation: Unit Determination - Community Intervention Specialist Discussion ensued.

Appellant Johnathon Murphy, Attorney from Rains Lucia Stern, and applicant Jack Hughes, from Liebert Cassidy Whitmore each gave eight-minute statements.

Mayor Martinez opened the public hearing.

Cordell Hindler, Ben Therriault, Julie Salamon, Rosie, Andrew Melendez, Hope, Joselyn, Carlos, Sonia, Sahai, Jamin Pursell, Crescent Diamond, Raymond Wendell, Marisol Cantu, Amber Hatfield, Oscar Garcia, Carmen Martinez, Emily Ross, Sara Cantor, Kevin Tisdale, and Abigail Castillas gave comments.

Appellant Johnathon Murphy and Jack Hughes gave two-minute rebuttals.

Mayor Martinez closed the public hearing.

Further discussion ensued around clarification. Following discussion, a motion was made to reject the appeal and uphold the determination of the Employee Relations Manager.

Motion by Councilmember Sue Wilson
Seconded by Councilmember Claudia Jimenez
Ayes (6): Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Abstentions (1): Councilmember Soheila Bana
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Passed
R. STUDY AND ACTION SESSION
R.1 AB 481 “Military Equipment Use” Annual Report
ADOPT a resolution (1) accepting the 2024 Annual Military Equipment Report; (2) determining that the Police Department’s use of military equipment in 2024 complied with the Department’s Military Equipment Policy No. 707 and state law; and (3) to renew the authorizing Ordinance No. 12-22 N.S. / Military Equipment Use Policy - Police Department (Bisa French 510-621-1802). This item was continued from the March 25, 2025, meeting.

Police Chief Bisa French and Captain John Lopez presented the report.

Link to report: Annual Military Equipment
The city council suggested the following: improve advertising to the community for future military use meetings; send future military use community meeting information to the city council to promote the meetings; include other costs associated in the report such as maintenance costs, storage costs, and personnel costs; and include in the report the locations and ethnic and racial data for the incidents.

Jamin Pursell, Andrew Melendez, Rosie, Crescent, Marisol Cantu, Carmen Martinez, Jules, and Raymond Wendell gave comments.

Adopted Resolution No. 48-25.

Motion by Mayor Eduardo Martinez
Seconded by Councilmember Jamelia Brown
A motion was made to approve the item and adopt the resolution.

Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Passed
Motion by Councilmember Sue Wilson
Seconded by Councilmember Claudia Jimenez
An additional motion was made that for next year's community engagement meeting, the Community Polce Review Commission, the mayor's office, and the city council are all noticed two weeks in advance of the meeting and that next year's report include location and demographic information, including race and ethnicity data to be determined by mutual agreement.

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R.2 Salary Schedule Amendment
ADOPT a resolution amending the salary schedule to add the salary range for Community Intervention Specialist – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602). This item was continued from the April 15, 2025, meeting.

Human Resources Director Sharrone Taylor gave an overview.

Cordell Hindler gave comments.

Adopted Resolution No. 49-25.

Motion by Councilmember Claudia Jimenez
Seconded by Councilmember Sue Wilson
Ayes (7): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Doria Robinson, Councilmember Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez
Passed
R.3 Capital Improvement Program Update and Criteria Discussion RECEIVE a presentation and PROVIDE DIRECTION to staff on the status of the Capital Improvement Program (CIP), Budget Requests, new CIP requests, proposed city-wide prioritization factors and weighing system – Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620-5477).

Public Works Director Daniel Chavarria, Port Director Charles Gerard, Deputy Public Works Director Robert Armijo, Capital Projects Manager Josef Munoz, and Robert Stevens from CSW gave an overview.

Link to presentation: Capital Improvement Program Update The city council requested that Fire Station 66 receive a complete renovation.

Due to lack of time the item was continued to a Special City Council Meeting on April 29, 2025, for city council discussion only.

R.4 Design and implementation of a Ciclovia project
DIRECT staff to work on the design and implementation of the Ciclovia project and come back to the council in early May with the proposed design, budget, and implementation plan to launch the first Ciclovia during the Summer of 2025 – Councilmember Claudia Jimenez (510-620-6565).

Item was continued to a Special City Council meeting on April 29, 2025.

R.5 Increasing Fines for Fireworks in High and Very High Fire Hazard Severity Zone (VHFHSZ) areas
DIRECT the City Attorney’s Office to draft an ordinance amending the Richmond Municipal Code Chapter 11.05 Fireworks to triple fines for fireworks-related violations specifically in high-risk zones to mitigate wildfire risks and enhance public safety - Councilmember Soheila Bana (510-672-3490).

Item was continued to a Special City Council meeting on April 29, 2025. 231
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S. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) None.

T. ADJOURNMENT
There being no further business, the meeting adjourned at 11:01 p.m., to meet again on April 29, 2025, at 5:00 p.m.

Clerk of the City of Richmond Mayor
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May 6, 2025
Community Development
DATE: May 6, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Eva Mann, Code Enforcement Manager
Subject: Contract with 4LEAF, Inc. For As-Needed Code
Enforcement Services
FINANCIAL IMPACT: The proposed $550,000 expenditures will be charged to professional services object code in the applicable
department’s Fiscal Year budget for either Code
Enforcement (CE) and Public Works (PW) (Account
String (CE): 01163019-400201)/Account String(PW):
01231031-400201).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

Community Development’s Code Enforcement Division
and Public Works Engineering are requesting City
Council approval of a contract with 4LEAF, Inc., in an
amount not to exceed $550,000, to provide as needed
code enforcement services. The contract is essential to ensure continuous code enforcement support while the
Division works to fill its current staff vacancies, and while the City evaluates options for staffing the enforcement of the recently adopted sidewalk vendor ordinance. The
contract will allow Public Works and Code Enforcement
to address ongoing enforcement needs until these issues are resolved.

RECOMMENDED ACTION: APPROVE a contract with 4LEAF, Inc. for as-needed code enforcement services, for a total contract amount
not to exceed $550,000, for a term beginning April 22,
AGENDA
REPORT
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May 6, 2025
2025, through January 30, 2027 – Community
Development Department/Public Works Department
(Lina Velasco/ Eva Mann 510-621-1283).

DISCUSSION:

Given vacancies within the Code Enforcement Division, staff are requesting City Council approval of a contract with 4LEAF, Inc. to allow for as-needed code enforcement services and program development support (Attachment 1). There are currently six (6) vacancies within Code Enforcement and the unit has been relying on contract services to help address ongoing enforcement needs. The Community Development Department is requesting approval of a contract with 4LEAF, Inc., with a contract limit of $300,000 for a term beginning April 22, 2025, through January 30, 2027. Public Works is also requesting an additional $250,000 for the same term to allow for as-needed enforcement services because the Personnel Committee has determined that sidewalk vendor enforcement responsibilities are not appropriate for inclusion in the Construction Inspector classification. This funding will allow the City to continue enforcement activities while evaluating alternative staffing models to carry out this work with City employees in the future.
4LEAF, Inc. (4LEAF) is a California “C” Corporation that was established in 1999 and incorporated in 2001. They have an extensive team of engineers and managers fully equipped with training and experience to provide a full range of services, including code enforcement, plan check, Certified Access Specialist (CASp) evaluations, inspections, permit technician support, professional development training, and other related technical services to municipalities.

Summary of Procurement Process
Rather than initiating a new procurement process, the City of Richmond is proposing to utilize a piggyback procurement method, which is permitted under California Public Contract Code Section 20118 and Richmond Municipal Code Section 2.52.330.

Piggyback procurement allows one public agency to leverage an existing competitively bid contract from another agency, provided that the procurement process complied with all applicable laws, and the services being procured are substantially similar to the services already covered in the existing contract. This method helps reduce costs, streamline the procurement process, and expedite service delivery while ensuring competitive pricing and compliance with public procurement requirements.

The City of Pinole conducted a competitive procurement process for building division plan check and on-call staffing services, including code enforcement officers. The nature of the Request for Proposals issued by City of Pinole aligns with the City of Richmond's code enforcement needs (Attachment 2). 4LEAF, Inc. has extensive experience providing on-call services for municipalities, including regulatory compliance, inspections, and enforcement—functions that are critical for enforcing Richmond's Municipal Code. By piggybacking on the City of Pinole’s Request for Proposal process, the City of Richmond can efficiently secure the necessary services, without completing 234

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May 6, 2025
a new competitive bidding process which reduces staff costs and unnecessary delays in procuring needed services.

With the support of Human Resources, the Community Development Department has completed a meet-and-confer process with the respective labor union, SEIU, to discuss the temporary contracting of code enforcement services.

Update on Code Enforcement Recruitment
As noted above, the Code Enforcement Unit currently has six (6) vacancies. Some of the vacancies are the result of staff turnovers, and two positions were recently added to the Division to meet on-going enforcement needs. Human Resources opened recruitment in February 2025, and it closed on March 8, 2025. Over 120 applications were received for this recruitment. The Division recently received a certified list for the Code Enforcement Officer II and interviews are being scheduled. The certified list for the Code Enforcement Officer I is pending.

Update on Revisions of Job Specification Related to Sidewalk Vendor Ordinance In July 2024, the Richmond City Council adopted an ordinance adding Sidewalk Vending regulations to the Richmond Municipal Code. Human Resources Staff, in collaboration with the City Manager, Public Works, and Community Development, assessed the need for staffing to enforce the sidewalk vending ordinance. It was determined that the Construction Inspector I/II classification would have primary enforcement duties, while the Code Enforcement Officer I/II classification would also be able to enforce the ordinance as back-up to the Construction Inspector I/II positions and to support special enforcements activities, as needed.

The proposed revisions to the job specification were presented to the Personnel Board on March 25, 2025; however, after public comment and discussion, the Personnel Board requested that Human Resources further evaluate the appropriateness of this assignment to the Construction Inspector positions and asked that they return at a later date after conducting further evaluation. This delay requires that these services be temporarily provided by contractors while this issue is resolved.

When professional services are required, a task order will be authorized outlining the scope and the amount of the service. Through the annual budget review and approval staff will propose a budget amount for professional staffing services on a fiscal year basis.

CONCLUSION:

The contract will cover as-needed code enforcement services, utilizing a piggyback procurement method based on the City of Pinole’s competitive bid process for similar on-call services. The contract is essential to ensure continuous enforcement services while the Code Enforcement Division works to fill its current vacancies, and Public 235

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May 6, 2025
Works completes required revisions to certain job specifications. Continued use of contract enforcement services is critical to avoid disruption to existing programs while permanent staffing solutions are explored.

DOCUMENTS ATTACHED:

Attachment 1 – Standard Contract with 4LEAF, Inc.

Attachment 2 – Piggyback Approval Form
236

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Community Development Eva Mann [email protected] (510) 621-1128 13633 Provide as-needed code enforcement services and program development. 4LEAF, Inc. 2126 Rheem Drive Pleasanton, CA 94588 Pete Roque, National Director of Code Enforcement (925) 462-5959 [email protected] 40058099 April 22, 2025 January 30, 2027 550,000.00 237

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
4LEAF, Inc.
238
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
4LEAF, Inc.

As-needed code enforcement services and program development shall be provided as described in Section 4: Code Enforcement Services and per the rates in Section 6: Fee Schedule. The City shall provide a Work Authorization per task order.
239
Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 7
SECTION 4: CODE ENFORCEMENT SERVICES
Our Code Enforcement personnel are certified through the International Code Council, CACEO, and various training programs offered through accredited institutions. In addition, most of our personnel hold a PC832, ICC Property Maintenance and Housing Inspector, and/or CACEO certification. 4LEAF staff have experience collaborating with property owners and other responsible parties to bring properties into compliance with regulatory standards. Our team is entrusted with the responsibility of ensuring adherence to local, state, and federal laws, codes, ordinances, and regulations pertaining to various aspects of community development and public safety. Our Code Enforcement team possesses a diverse skill set and expertise covering a wide area, including building construction, zoning, land use, property maintenance, health and sanitation, environmental protection, and public nuisances. Our Code Enforcement team is adept at utilizing various procedural mechanisms, such as issuing administrative citations, to investigate potential violations and ensure prompt resolution while upholding legal integrity. At 4LEAF, our primary goal for our code enforcement team is to promote and maintain the health, safety, and welfare of residents and visitors within the municipality or jurisdiction we serve. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working with legal counsel to assist in the successful prosecution of Code Enforcement cases either in criminal or civil courts when necessary. We focus on nearly every area of Code Enforcement including, but not limited to, the following categories detailed below.

Scope of Services & Areas of Enforcement
Standard Operating Procedures
4LEAF’s Code Enforcement Directors have an extensive history with Cities and Counties in preparing Standard Operating Procedures (SOP’s) to ensure consistency while performing code enforcement duties. This will provide a guideline for Code Enforcement personnel to implement and achieve voluntary compliance. These SOPs are specific to each community’s needs, and we help establish a uniform set of guidelines for consistency and efficiency. Some of these areas include:
 Training guidelines for new CEO’s
 Safety guidelines (including Officer Safety Procedures or compliance with SB246)  Hearings
 Testimony
Blight Enforcement
Our team works to identify and enforce state and local laws pertaining to the maintenance of private property.

Through field contact with tenants and property owners, our team works efficiently in providing guidance to address blighted conditions such as overgrown weeds, trash, debris, and graffiti. 240
Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 8
Classroom Training with CEUs
You can often find members of 4LEAF training nationally for organizations such as the International Code Council (ICC), American Association of Code Enforcement (AACE), California Association of Code Enforcement Officers (CACEO), and other nationally recognized affiliations of these chapters. Our instructors are nationally accredited and offer Continuing Education Credits (CEUs).

Our trainers currently cover topics such as:
o 10 Most Common Complaints
o Accessible Parking
o ADU Legislation
o Agency Promotion Community Relations
o Banner and Sign Enforcement
o Basic Ethics
o Basic Ethics and Inspections
o Basic Ethics, Authority, and Inspections
o Basic Inspection Protocol
o Basic Report Writing
o Basic Residential Construction
o Blueprint Reading
o Building And Safety Presentation
o Building Blocks for Code Enforcement
Officer Success
o Building Code
o Building Inspections and Code Enforcement
– A Powerful Duo
o Case Documentation
o Case Management from Start to Finish
o Code Enforcement 101
o Code Enforcement Culture
o Courtroom Testimony and Demeanor
o Dealing With Difficult People
o Effective Communications – Bridging the
Gap with External and Internal Customers
o Ensuring Short-Term Rental Reg.

Compliance
o Essentials for Short-Term Rental
Enforcement
o Ethics
o Hoarding
o Individual Awareness and Preparation
o Inspection Protocol
o Interior Inspections
o Intermediate Communications
o Interview And Interrogation
o Interview And Report Writing
o Investigative Report Writing
o IPMC 2021 or 2018 Exam Prep
o IPMC 2021 Overview
o Landlord Tenant Disputes
o Legal Aspects
o Marketing Your Code Enforcement
o Mobile Vending
o Mold, Lead, Asbestos, & Vectors
Enforcement
o Multi-Agency Task Forces
o Officer Safety – Drug Awareness for the
Code Enforcement Officer
o Officer Safety – Encountering Mental Illness
in the field of Code Enforcement (Self-Care)
o Officer Safety – Field Inspection Protocols
for the Code Enforcement Officer
o Officer Safety – Gang Awareness for the
Code Enforcement Officer
o Officer Safety – Hazardous Building Safety
for the Code Enforcement Officer
o Planning And Zoning Basics
o Property Maintenance
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Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 9
Community Outreach
4LEAF will review current outreach and engagement initiatives and make appropriate recommendations to the City. Items typically reviewed include:
o Opportunities for involvement in community events
o Creation of pamphlets and marketing material
o Social media engagement
o News media outlets
o Municipal Code Enforcement web page
o Review of frequently asked questions
Department Assessments
4LEAF is working with many Community Development Departments to provide assessments of their code units reviewing closely staffing levels, Standard Operating Procedures (including branding/rebranding, target issues, prioritization of existing Code Enforcement cases, community engagement strategies, written materials such as compliance notices, postings and door hangers, data entry, inspection response time management, and training programs. Additionally, 4LEAF provides in-house assessments and regular meetings with directors and municipal stakeholders for plan implementation and execution.

Hearing Officers
4LEAF has Hearing Officers available for contracted municipalities. Our seasoned officers are trained to understand the existing Municipal Code as well as other adopted codes and make a knowledgeable determination regarding the validity of a violation. Results may include the issuance of fines or granting additional time for compliance for respondents with unusual hardships.

Inspections
4LEAF can provide certified and qualified staff to perform inspections in a lawful manner that respects the reasonable expectations of privacy and security of residents and their properties. Inspections conducted will determine if conditions on the properties are compliant with applicable sections of the current editions of the International Property Maintenance Code (IPMC), Municipal Code, Zoning Code, California Health and Safety Codes, Uniform Housing Code, Uniform Code for the Abatement of Dangerous Building, CA Residential Code, CA Building Code, and trade codes.

Upon assignment, 4LEAF’s Code Enforcement staff will be ready to respond and provide compliance solutions to code cases, new and existing, with minimal impact to current processes. 4LEAF Code Enforcement Inspectors are qualified to do the following:
o Perform inspections for violations of Building Codes and Ordinances as adopted by the municipality. o Research properties for prior approvals, permits, and general information relating to violations. o Investigate and take necessary action when a violation of municipal codes exists 242
Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 10
o Consult with the City Council as required, when requested by the Code Enforcement Manager/Director, and when escalated enforcement may be required.
o Comply with the City’s procedures for reporting inspection results and deficiencies. o Use City inspection correction forms.
o Complete necessary digital entries that capture site inspection results, case status communications and any documentation of notices provided to responsible parties and stakeholders. o Conduct follow-up inspections as needed.
o Notify the responsible parties of other agency approvals prior to closing a Code Enforcement action. o Maintain records as needed for the efficient and effective operation of the City. o Meet with members of the public and municipal staff on a daily basis as needed.

Short-Term Rental Programs
One of the fastest-growing programs within Code Enforcement Divisions is short-term rentals. 4LEAF assists with compliance with municipal short-term rental ordinances that require property owners to adhere to several rules, including limiting the number of daytime and overnight guests, prohibiting events and amplified sound, and posting specific rules and emergency information, among others. Short-term rentals are presenting challenges within our communities. While these rentals offer unique opportunities for travelers and hosts, they have also brought forth various concerns that warrant immediate attention. Housing availability, neighborhood dynamics, and safety considerations have raised valid apprehensions among residents. 4LEAF understands these issues and is pleased to present a comprehensive scope of services designed to regulate short-term rentals effectively, fostering a harmonious coexistence for all stakeholders involved. Our proposed solution encompasses meticulous research, the development of fair regulations, stringent compliance inspections, and a robust enforcement system to address illegal postings and operations. With these measures in place, we can resolve the prevailing issues and create a sustainable short-term rental ecosystem that benefits the entire community. We look forward to collaborating with you all in implementing this solution and achieving a positive and lasting impact on our neighborhoods. These are scopes of services that we provide, including but not limited to:

1. Research and Analysis: Conducting a thorough study of the local short-term rental market is crucial to understanding the current landscape and potential impact on the community. This data-driven approach enables your jurisdiction to make informed decisions and design effective regulations tailored to your specific needs.

2. Developing Regulations and Policies: Developing clear and well-defined regulations is essential for creating a level playing field for all short-term rental operators. These policies help establish guidelines, standards, and boundaries that ensure the industry operates responsibly, benefiting both residents and hosts alike.

3. Licensing and Registration: Implementing a licensing and registration system ensures that only eligible and responsible operators are allowed to offer short-term rentals. This process helps your jurisdiction track and communicate with operators, making it easier to enforce regulations and ensure compliance with safety and tax requirements.
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Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 11

4. Compliance Inspections: Regular compliance inspections are vital to guarantee the safety and quality of shortterm rental properties. By verifying adherence to regulations, your jurisdiction can maintain community safety, prevent potential hazards, and protect the rights of both guests and neighbors.

5. Enforcement and Penalties: A robust enforcement mechanism, including penalties for non-compliant operators, serves as a deterrent against illegal or irresponsible practices. By imposing consequences for violations, authorities can discourage unlawful behavior and encourage operators to adhere to the established regulations.

6. Data Monitoring and Reporting: Implementing or ensuring that proper documentation is completed is standard operating procedure for 4LEAF. A proper data monitoring system provides insights into the shortterm rental market's impact on housing and the local economy. It enables evidence-based decision-making, helping your jurisdiction adjust regulations if necessary and fostering transparency in the regulatory process.

7. Public Awareness and Education: Public awareness campaigns educate both short-term rental operators and residents about their respective rights and responsibilities. By promoting best practices and addressing concerns, these campaigns foster a sense of community understanding and cooperation, reducing potential conflicts.

8. Collaborative Partnerships: Partnering with short-term rental platforms and law enforcement agencies fosters cooperation and facilitates compliance. Data sharing and joint efforts between these stakeholders help streamline the enforcement process and address challenges more effectively.

9. Complaint Resolution: a complaint resolution empowers residents to report issues and complaints related to short-term rentals. Swift and fair resolution of complaints helps maintain harmony within the community and ensures that any problems are addressed promptly.

10. Periodic Review: Regularly reviewing and updating regulations allows your jurisdiction to keep pace with changes in the short-term rental industry and adapt to new challenges or opportunities. This flexibility ensures that the regulatory framework remains relevant and effective in achieving its intended goals.

Lead Abatement
Although lead-based legislation has been around since the 1950s, nationwide regulation was not enforced until 1971 with the introduction of the Lead-Based Paint Poisoning Prevention Act (LBPPPA), which prohibited the use of leadbased paint in residential structures constructed or rehabilitated by the Federal government or with Federal assistance. In 1973, an amendment to the LBPPPA stated that lead-based paint should be removed from pre-1950 housing and structures. Our Code Enforcement team follows the requirements set forth by the State of California to ensure proper lead safe practices are taking place in removal of lead-based paint to protect citizens from exposure.

Additionally, our team participated at the National Healthy Homes Conference in 2022 in Baltimore, MD, where we spoke on the importance of Code Enforcement for Lead Paint Abatement Programs to safeguard communities. 244
Qualifications to Provide Code Enforcement Services to the City of Richmond March 14, 2025 Section 4: Scope of Work Page 12
Massage Parlor Enforcement
This scope can often be utilized for undercover stings with partnering agencies for businesses that not only violate criminal laws but also building code violations, licensing requirements, and potential massage parlor ordinances in the City. Early detection is vital in these cases and steps include background checks and other reasonable means of identification and clearances. Our team has championed programs specializing in identifying and mitigating illegal actions in massage parlors.

Parking Enforcement
4LEAF has the capabilities of providing parking enforcement. This includes:
o Enforcement of state and municipal parking regulations. o Removal of abandoned and nuisance vehicles from the public right-of-way. o Issuance of parking citations and review of contested citations.

Policy Review
4LEAF shall review and read current policies and procedures and define policy clearly to set the tone for your municipality’s Code Enforcement Program. A clear policy communicates defined expectations to stakeholders whether it’s how they handle complaints, how Code Enforcement Officers conduct compliance reviews, or any other aspect that the municipality needs to have communicated and consistently followed. 4LEAF will develop a well-defined user-friendly format.

Program Analysis
4LEAF understands that Code Enforcement is an essential part of a community’s public health and safety, providing a regulatory mechanism to ensure the public’s overall wellbeing. Addressing the community’s concerns in a timely and efficient manner is paramount to a successful Code Enforcement Program. 4LEAF personnel will perform the following:
o Conduct investigative inspections of unpermitted activities. o Create standard operating procedures, if required.
o Conduct review of all administrative/misdemeanor citations. o Provide guidance for resolution of high case load along commercial corridors. o Assist with complex code enforcement cases.
o Provide guidance for resolution of existing cases.
o Provide in-house and/or field training of traditional Code Enforcement protocols. o Create an outreach plan to address and deter unpermitted vending/commercial corridor violations.

Program Development
4LEAF project managers have experience in working collaboratively with clients to further develop and enhance their Code Enforcement Program when requested. Our project managers are currently working with local jurisdictions to revise and strengthen Code Enforcement Programs to gain voluntary compliance, provide resident education, and effectively communicate with the public. 4LEAF staff take an approach in recommending, implementing, and executing program assessments, creation of policies and procedures, creation of training manuals for new hires, providing educational materials for the public, providing staff with up-to-date training, teaching current Code Enforcement staff options for compliance using adopted ordinances, and providing 245
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recommendations to cases that may require specialized expertise that may be sensitive in nature. 4LEAF staff also has designated staff tracking recent legislation to ensure the municipality follows state regulations and clients are aware of upcoming legislation that may affect their Code Enforcement Program.

Project-Specific Assignments
Our Code Enforcement Directors are often brought on board by municipalities to provide consulting for longstanding cases that need a fresh set of eyes and assessment. The Code Enforcement team at 4LEAF will lend their considerable expertise in bringing those difficult cases into compliance. We will review your most challenging cases, assess the work done to date, confer with the Municipal Code and your department's Standard Operating Procedures. Once our analysis is complete, 4LEAF will provide you with a detailed report of our findings and specific, step-by-step strategies to get those cases off the active roster. 4LEAF personnel will be available to speak with stakeholders such as Department Heads, Council, and other elected officials. If necessary, we can also provide Expert Witness Testimony.

Rental Housing Enforcement
Our team will assist with the inspection of residential rental properties on a routine and comprehensive basis to assure the overall quality of the unit meets the requirements of the Health and Safety Code and property maintenance guidelines. This includes educating property owners, property managers, and tenants about those requirements.

Review and Develop SOPs
4LEAF routinely works with Code Enforcement Divisions to review the current Standard Operating Procedures and provide suggestions for enhancing SOPs. Our staff can also help implement and train the existing municipal personnel in these changes. Currently, we are providing these services for California municipalities such as the cities of Escondido, Del Mar, and San Diego.

Staff Augmentation
4LEAF specializes in providing personnel to municipalities on a part-time or full-time basis. At your request, our staff arrive at your door with training opportunities, study materials, company phones, and energy- saving fleet vehicles. 4LEAF’s Code Enforcement Staff Augmentation personnel categories include:
o Department Director
o Department Manager
o Code Enforcement Manager and Training Officer
o Senior Code Enforcement Officer
o Code Enforcement Officer I & II
o Code Enforcement Coordinator/Technician
o Hearing Officer
Stormwater Enforcement
4LEAF provides Stormwater Enforcement. This includes the visual inspection of infrastructure dedicated to the management of rainwater. Violations would include having inadequate erosion/sediment controls for property, failing to conduct/document inspections, illegal dumping, overgrowth of vegetation, and flooding. 246
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Substandard Housing
One of the major areas of code enforcement throughout the U.S. is the inspection of Substandard Housing. 4LEAF Code Enforcement Officers routinely inspect and report any violations to housing codes including substandard and uninhabitable conditions, un-permitted construction, unlawfully created units or spaces, inadequate or non-existent heating, accumulated trash and debris, lack of utilities, property maintenance, mold, and rodent/insect infestations.

Tobacco Enforcement
These programs ensure that retailers are properly licensed/permitted for the sale of tobacco and such establishments are posting proper notification such as STAKE Act stickers at each point of sale. In addition, we can assist in compliance with work-place smoking and vaping prohibitions.

Vendor Enforcement
In many areas across California, unlawful street vending has become a pressing concern. These vendors, offering a wide variety of products, often operate without adhering to established regulations, leading to challenges such as littering, public right of way obstructions, and unfair competition with authorized businesses. While California has taken commendable steps, such as the introduction of Senate Bill 946 and Senate Bill 972, both of which are designed to regulate and decriminalize certain aspects of street vending, there remains much work to do. Many vendors, driven more by economic desperation than defiance, continue to bypass these regulations, resulting in a surge of potentially unsafe vending operations, many of which are food vendors. This not only jeopardizes public health but also diminishes the state's regulatory efforts.
4LEAF is an experienced solution-oriented firm that recognizes the complexities of this issue. Beyond mere law enforcement, the 4LEAF team understands the socioeconomic intricacies driving vendors towards this livelihood. Our tailored programs are designed to address the root causes, ensuring vendors have pathways to legitimate operations while helping jurisdictions maintain public safety and order. Through a partnership with the City, 4LEAF is poised to offer a comprehensive strategy and service that not only aligns with state regulations but also provides sustainable solutions for the challenges of unlawful street vending. 247
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March 14, 2025

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SECTION 6: FEE SCHEDULE
FY2024-2025 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF RICHMOND
All Rates are Subject to Basis of Charges
Code Enforcement
Code Enforcement Director................................................................................................................$195/hour Code Enforcement Manager...............................................................................................................$160/hour Senior Code Enforcement Officer.......................................................................................................$130/hour Code Enforcement Officer II ...............................................................................................................$115/hour Code Enforcement Officer I ................................................................................................................$110/hour Code Enforcement Officer..................................................................................................................$99/hour Housing Inspector...............................................................................................................................$99/hour Hearing Officer....................................................................................................................................$150/hour Principal-in-Charge …………………………………………………………………………………………………………………………….$250/hour Hourly overtime charge per inspector …………………………………………………………………………………………..1.5 x hourly rate Mileage (for inspections performed within the City)..........................................................................IRS Rate + 20%

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- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel. • All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. 249
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Eva Mann Eva Mann 4LEAF, Inc.
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Eva Mann [email protected] 4LEAF, Inc. 4LEAF, Inc. 2126 Rheem Drive Pleasanton, CA 94588 [email protected] Pete Roque, National Director of Code Enforcement 251
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 4LEAF, Inc.
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 4LEAF, Inc.
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 4LEAF, Inc.
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 4LEAF, Inc.
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 4LEAF, Inc.
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 4LEAF, Inc.
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 4LEAF, Inc.
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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
4LEAF, Inc.

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
4LEAF, Inc.
262
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
4LEAF, Inc.
263
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
264
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 265
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
266

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

PHONE FAX
(A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
4/22/2024
License # 0C41366
(925) 462-8400 (925) 462-8888
25674
4LEAF, Inc.
2126 Rheem Dr
Pleasanton, CA 94588
20044
42374
A 1,000,000
X 6806X631656 3/15/2024 3/15/2025 1,000,000
5,000
1,000,000
2,000,000
2,000,000
A 1,000,000
8106X632782 3/15/2024 3/15/2025
A 6,000,000
CUP6X635599 3/15/2024 3/15/2025 6,000,000
B
X FOWC521971 3/15/2024 3/15/2025 1,000,000
1,000,000
1,000,000
C Professional Liab HCC2425616 4/9/2024 Each Claim 2,000,000 C HCC2425616 4/9/2024 3/15/2025 Aggregate 2,000,000
The attached forms apply as required per written contract or written agreements between the listed parties and the insured, which are subject to the policy provisions. In the absence of such written contract or written agreement the attached form may not be applicable.

The City of Richmond, its officers, officials, employees, agents and volunteers are named as Additional Insureds on General Liability Policy per attached endorsement CG D3 81 09 15. Primary and Non-Contributory applies to General Liability policy per attached endorsement CG D3 81 09 15. Waiver of Subrogation applies to Workers Compensation policy per attached endorsement WC 99 04 10 C.

City of Richmond
450 Civic Center Plaza, Suite 210
Richmond, CA 94804-0046
4LEAINC-01 MINED1
Granite Professional Insurance Brokerage, Inc.
360 Lindbergh Avenue
Livermore, CA 94551 [email protected]
Travelers Property Casualty Company of America
Berkshire Hathaway Homestate
Houston Casualty Company
X
3/15/2025
X
X
X
X
X X
X X
267

268

COMMERCIAL GENERAL LIABILITY

3. The following is added to Paragraph 8., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV - COMMERCIAL GENERAL
LIABILITY CONDITIONS:

We waive any right of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal injury" arising out of "your
work" performed by you, or on your behalf, done
under a "written contract requiring insurance" with
that person or organization. We waive this right
only where you have agreed to do so as part of
the "written contract requiring insurance" with
such person or organization signed by you
before, and in effect when, the "bodily injury" or
"property damage" occurs, or the "personal injury"
offense is committed.

4. The following definition is added to the
DEFINITIONS Section:
"Written contract requiring insurance" means that
part of any written contract under which you are
required to include a person or organization as an
additional insured on this Coverage Part,
provided that the "bodily injury" and "property
damage" occurs and the "personal injury" is
caused by an offense committed:
a. After you have signed that written contract;
b. While that part of the written contract is in
effect; and
c. Before the end of the policy period.

Page 2 of 2 ends

Includes the copyrighted material of Insurance Services Office, Inc., with its permission CG D3 81 09 15
269

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274
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
4LEAF, Inc.
275
Justification for Utilizing a Piggyback Contract
August 22, 2023
Piggyback or Lead Agency: ______________________________________________________________ Contract No./Description:

Vendor(s) Name(s):

We have reviewed and completed due diligence on the aforementioned piggyback contract. As part of the due diligence review, we have confirmed that the contract complies with our procurement rules and practices. We have further confirmed that all purchases will comply with the terms and prices in the contract. It has been determined that it is in the best interests of the City to utilize this contract for the reasons cited below:

Item Issue Comments
1 Is there a Piggyback Purchase Agreement allowing use of the contract? If “Yes”, please attach to this form.

2. Are there local suppliers or contractors who could provide the product or service at competitive rates?

3. A copy of the solicitation has been obtained from the originating agency and reviewed for compliance with the City’s purchasing ordinance. Please attach to this form.

4. A written documentation has been made of a thorough
investigation of the current market and determination that the originating agency's' solicitation is the most advantageous

5. Does the cooperative contract provide the most advantageous solution? Why?
Factors may include advantageous terms, conditions, prices, quality, performance, timing, experience & ability to perform etc.

6. The specifications of the item or service required by the City are not materially different from those originally specified in the originating agency's solicitation

7. The price of the purchase is lower than that estimated for the purchase if made directly by the City pursuant to the purchasing ordinance

8. The price of the purchase is within fifteen percent (15%) or $2,500 of the originating agency's solicitation

9. The contract resulting from the original solicitation is current or the solicitation is within thirty-six (36) months from the date of the City's order, or written justification is provided justifying use of an older solicitation

Signature Date Requisitioner Name
Signature Date Department Head Name
Signature Date Director of Finance Name

CITY OF PINOLE CODE ENFORCEMENT 4LEAF, INC.

YES NO

YES YES
YES. THE CONTRACT

ALIGNS WITH CITY OF

RICHMOND'S CODE
ENFORCEMENT NEEDS.

YES YES
YES
YES
Eva Mann Digitally signed by Eva Mann
DN: cn=Eva Mann, o=City of Richmond,
ou=Code Enforcement,
[email protected], c=US
Date: 2025.03.18 13:24:00 -07'00'
03/18/25 EVA MANN Lina Velasco Digitally signed by Lina Velasco
Date: 2025.03.25 08:29:26
-07'00'
03/25/25 LINA VELASCO ANDREA MILLER
Digitally signed by Andrea Miller
DN: cn=Andrea Miller, o=City of Richmond, ou=Finance,
[email protected], c=US
Date: 2025.03.25 17:13:49 -07'00'
276

REQUEST FOR

PROPOSALS
City of Pinole
Community Development Department
2131 Pear Street
Pinole, CA 94965
Plan Check and
On-Call Staffing Services
Issue Date: September 30, 2022
Response Deadline: 5pm, October 25, 2022
Anticipated 4-Year Contract Award: November 15, 2022
Anticipated Start Date of Contract: December 2022
277
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REQUEST FOR PROPOSALS

PLAN CHECK AND ON - CALL STAFFING SERVICES
I. INTRODUCTION
The City of Pinole (“City”) is inviting competitive proposals from qualified firms (“Consultants”) to provide two types of comprehensive professional services supporting the Community Development Department:

1. Professional Contract Staffing, on an “as-needed” basis: Building Official, Combination Building Inspector(s), Permit Technician(s), and Code Enforcement Officer(s).

2. Professional Contract Plan Check Services on a routine basis: Review and provide corrections for requested building, plumbing, electrical, and mechanical plans for commercial and residential construction or reconstruction projects consistent with the California Building Codes.

These services are requested to complement and support the Building Division. The City’s intent is to minimize response time, create staff efficiencies and enhance customer service.

Pinole is a bayfront community of just over 19,000 residents in Contra Costa County, incorporated on June 25, 1903. The City has a land area of more than five square miles and is bordered by Hercules to the North, San Pablo and Richmond to the South, and the unincorporated areas of Tara Hills and El Sobrante to the southeast and southwest of the City. The City is divided by Interstate 80 (I-80) in that approximately 60 percent of the 7,106 total housing units are located on the north of I-80 and 40 percent of the housing units are located on the south of I-80. Pinole is known for its 'big box' shopping opportunities and has over 50 major retailers and restaurants situated within Pinole shopping centers.

Pinole has a well-defined, historic downtown, and a range of residential neighborhoods transitioning from older single-family and mixed residential districts on a traditional street grid around the downtown, to more typically suburban neighborhoods arranged around cul-de-sacs and curvilinear residential streets.

Higher density apartment townhome complexes, interspersed with commercial sites, are generally located along and near major arterials.

The City operates on the City Council-City Manager system of local government with five elected council members serving four-year terms with a rotating mayor. City Hall hours of operation are 8:00 am to 4:30 pm, Monday through Thursday. City Hall is closed to the public on Fridays.

II. BACKGROUND
The mission of the Community Development Department is to guide orderly growth and development in Pinole, consistent with the General Plan and priorities of the City Council, and to protect the quality of life, health, safety, and welfare of residents in Pinole. The Community Development Department is comprised of the following divisions:

Building Planning Code
Enforcement
Affordable
Housing
Economic
Development
Redevelopment
Successor
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The Building Division issues building permits and provides building, electrical, mechanical, plumbing, Title24 and accessibility inspections for new construction, additions, and alterations of commercial, residential, and public projects to ensure a safe environment for the Pinole community. The Division performs rental housing inspections on a recurring basis and business license inspections on an as-needed basis. The Division is staffed with a full time Building Official (currently under contract, City is undergoing recruitment efforts for in-house Building Official), a Building Inspector I/II (currently under contract, City is undergoing recruitment efforts for in-house Building Inspector I/II), and two Permit Technician I/II/III (currently one Permit Tech I and one Permit Tech III). See the organizational chart in Figure I, below.

Figure 1: Community Development Department Organization Over the past five years, the Building Division has seen high level of activity through various economic cycles with several major development projects at different stages in the pipeline. Building permit and inspection activity is noted in Figures 2-7 and major development projects in various stages are noted in Table 1 of Attachment A.

The Building Division current contracts out most plan review to third-party consultants. Additionally, as noted above, several key positions will be transitioned in the Fall of 2022 from contract staffing (notably, Building Official and Building Inspector) to in-house City staff. As the in-house team becomes more robust, the volume of minor permits we will plan check in-house is expected grow modestly (i.e., generator, EV chargers, swimming pool/space equipment change outs/replastering, window/sliding glass door retrofit/repair).

Periodically, the City receives major applications for development projects in which there might not be Community Development Department Community Development
Director
Building Division Building Official
Building Inspector I/II
Permit Tech I/II/III
Permit Tech I/II/III
Planning Division Planning Manager Senior Planner (contract) Code Enforcement
Division Code Enforcement Officer I/II Seasonal Code Enforcement Officer (contract)
Economic Development
Division
Comm. Development
Director, City Manager,
Consultants, Partners
Affordable Housing
Division
Comm. Development
Director, Consultants
Redevelopment Successor
Agency Division
Comm. Development
Director, Consultants
279
PAGE 4
availability of limited Building Division staff to conduct the volume of inspections required, or specialized certifications are required (e.g., Certified Access Specialist, or CASp). To maintain a consistent level of service and ensure the safety of the residents and the community the City recognizes the need for third party assistance in performing inspection services on an as-needed basis, when the level of development in the City increases and/or when major development occurs.

The Building Division operates a “one-stop” permitting processing operation responsible for coordinator of application and plan review by other City divisions, including the Planning Division, Public Works/Sewer Division, Fire Department and outside agencies. The City has partially transitioned to Bluebeam software for plan review, and is also in the process of upgrading and migrating the existing in-house electronic permit tracking system (TRAKiT) to a new web-based paperless system (Central Square Technologies Community Development Suite) to automate workflow, provide online portal capabilities, status tracking, mobile solutions, and other seamless modern technology upgrades. The expected go-live timeframe is Spring of 2023.

The City recently completed a user fee study and adopted new user and regulator fees effective September 1, 20221. Notably, Building plan review, permit processing and field inspection fees were restructured to enhance the correlation between services provided and fees collected, to account for economies of scale achieved as the project size grows. The fee methodology now scales to allow for lower fees for less complex projects and higher fees for more complex projects.

The City contracts out for Fire Code Compliance and necessary inspections. The City is currently in the midst of discussions with the Contra Costa County Fire Protection District (CCCFPD, “Con Fire”) regarding a potential contract for service in which Con Fire would assume responsibility for development review. If agreed to by the Local Agency Formation Commission (LAFCO) and agreed to by all parties, the expected transition period is in the Spring of 2023.

As mentioned above, the City is undergoing a recruitment for the Code Enforcement Officer I/II position, which is currently provided through a contract but will be staffed in-house beginning in Fall of 2022. The City is seeking seasonal assistance on a contract basis with weed abatement code enforcement activities, including but not limited to providing education to the public, issuing notices, performing field inspections, issuing citations, arranging for abatement warrants and organizing abatement work.

III. THIS RFP AND TIMELINE
The purpose of the RFP is to evaluate responses to select Consultants to provide services in the Scope of Services. Consultants may respond to all or specific Scopes of Services. The following is information on the review process, selection criteria and timeline associated with the RFP.

A. Letter of Intent to Respond
All interested Consultants are encouraged to submit a Letter of Intent to Respond. The deadline to submit the letter is October 7, 2022. Submitting a letter does not guarantee or replace the formal proposal process, nor does the failure to submit a letter prevent an interested firm in submitting a proposal.

All written questions received about the RFP will be distributed in writing to all firms that submitted a Letter of Intent to Respond. Letters must be uploaded to the google form here:
https://forms.gle/mnzr3tmKYWfS81rC6. Contact [email protected] if you have any questions or issues uploading your Letter.
1 https://www.ci.pinole.ca.us/city_government/finance/master_fee_schedule 280
PAGE 5
B. Proposal Content
Each response to this RFP shall include the information described in the Proposal Content section of this RFP.

C. Questions and Inquires
All questions and inquiries must be submitted via email to Lilly Whalen at [email protected]. The deadline to submit questions is October 11, 2022. One comprehensive response to all submitted questions will be distributed to all firms that submitted a Letter of Intent to Respond.

Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid and proposals which are submitted in accordance with such information may be declared non-responsive.

D. Timeline
The following table is an outline of the anticipated schedule for the proposal review and contract award. Schedule is subject to change. The selected Consultants must be available to commence work as soon as December 1, 2022 as outlined in the Timeline below, and work effectively to transition workload from current Consultant, as applicable.

Milestone Date
RFP Released for Project September 30, 2022
Deadline to submit a letter to respond October 7, 2022
Deadline to submit questions and requests for clarifications October 11, 2022 Answers to consultant questions and requests for
clarifications posted
October 18, 2022
RFP Closing Date October 25, 2022
Proposals Reviewed by City Staff October 26-28, 2022
Virtual Interviews with Consultants, if required November 1, 2022 City Council Contract Award (anticipated) November 15, 2022 Work Commences for up to a four-year term December, 2022 E. Selection Criteria
The Director of Community Development will evaluate the proposals and determine if the proposal meets the criteria. A selection team may be formed to complete the review in order to assist the Director. All responses to this RFP will be reviewed and evaluated based on the information contained in the respective responses. The City may prepare an analysis of all proposals depending upon the number and quality of responses. Interviews with top Consultants may be scheduled. The City Council will make the final determination in the selection process.

The criteria to be used consist of the following:

1. Understanding of The Scope of Work to be Performed (15%) a. Demonstrated understanding of the scope of work
b. Consultant’s approach to accomplishing the scope of work c. Consultant’s timetable for rendering services, with a focus on flexibility and expedited service options

2. Consultant’s Methods and Procedures to be Used (15%) a. Consultant’s general approach to evaluating the issues b. Complete description of the procedures and analytical methods to be utilized 281
PAGE 6
c. Ability to deliver services using technology and computers d. Consultant’s demonstrated ability to seamlessly provide service on behalf of the City

3. Management, Personnel and Experiences (30%)
a. Qualifications of each participant and overall skills for the firm b. Experience and performance of services of a similar nature c. Ability to provide the City with sufficient experienced personnel who are qualified to undertake the work needed
d. Information obtained by contacting references
e. Consultant’s demonstrated focus on quality customer service

4. Consultant’s Consultation and Coordination with the City (20%) a. Procedures to be used to ensure close contact between the consultant and the City b. Demonstrated experience in working with local governmental agencies

5. Cost Estimates (20%)
a. Cost for providing the proposed scope of services
b. Quality of work to be delivered based on consultant’s fee IV. SCOPE OF SERVICES
This scope of services will enable the City of Pinole to obtain professional and technical assistance on a regular basis (plan check) and on short notice on an on-call, as-needed basis (staffing services) from the selected consultants. At its discretion, the City of Pinole intends to select two or more Consultants with whom the City of Pinole will contract for services.

The City of Pinole will appoint designated consultants to provide contract support services under the direction of the Building Official. For staffing, the consultants must be able to provide a broad range of specialized construction services and staff to complete task project orders issued by the City of Pinole by direct assignment of its own personnel.

The services to be provided would be on an ongoing/regular and as-needed basis, as noted below.

Contracts will be awarded for a four-year term, beginning in December, 2022. Consultants may respond to all or only specific Scopes of Services. Consultant’s proposal shall clearly identify the specific Scopes of Service Consultant is responding to.

A. Plan Review
The City’s intent is to select one or more Consultants with whom the City of Pinole will contract for independent plan check services on a routine basis. It will be at the City’s sole discretion to determine how plan check will be assigned to each on-contract Consultant. Consultant shall demonstrate in proposal who they will comply with the following:

1. Plan check shall be performed remotely and not at City offices.

2. Consultant shall assign personnel who are professionally qualified to perform commercial and/or residential construction document plan review as determined by the City. Non-Residential plan reviews including Multi-Family Dwellings shall be reviewed for accessibility compliance by a Certified Access Specialist (CASp).

3. Consultant shall identify ability to provide plan check for Fire compliance, during what is anticipated to be a transition period through the Spring of 2023 until ConFIRE takes over Fire plan check.

Consultant shall indicate ability to provide Fire plan check services beyond Spring of 2023, in the case of the ConFIRE arrangement not being agreed to by both parties and/or LAFCO.

4. Consultant shall designate one individual as the responsible contact for all communications between the City and consultant.
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PAGE 7

5. Consultant shall furnish assigned personnel with all necessary materials, resources and training to conduct plan review, including a current copy of applicable City amendments, policies, procedures, ordinances and forms.

6. Consultant, upon request of the City, shall attend meetings connected with the plan review for highpriority projects, as needed, and as specified in the fee structure for plan check section of this RFP.

7. Plan review approval shall not be recommended to the City until all code compliance issues are resolved to the best of consultant’s knowledge and all permit issuance requirements of the City Building Division and Community Development Department are satisfied. Consultant shall contact City if there are questions or other arrangements are requested.

8. Consultant shall retrieve, perform and submit plan review electronically, through the City’s new permitting system (Central Square Technology’s Community Development Suite), which is expected to go-live in Spring of 2023. Until such time, Consultant shall offer an reliable electronic portal/system for filesharing/notification of plan review. Consultant shall conduct each plan review in a timely manner and within time-frame guidelines agreed upon (consultant shall identify all time-frames associated with plan review). Upon completion of each plan review, the consultant shall return the reviewed documents to the City and provide an electronic copy of the plan review comments. Upon completion of the plan review where approval of the documents is recommended, the consultant shall provide a complete set of all final review documents annotated as approved to the City of Pinole, Building Division. A complete and final invoice for the project being recommended shall be provided with the returned document/plans. A building data sheet including data as agreed to by the City and Consultant (including but not limited to occupancy classification, occupancy load, type of construction, is the building equipped with fire sprinklers, number of stories, building area by floor, etc.) shall also accompany the returned documents. Ongoing multiple services can be invoiced monthly.

9. Plan review comment letters shall be completed in an approved electronic format and provided directly to the City electronically.

10. Consultant to provide a weekly status report on all City plan review projects in progress.

11. Consultant shall conduct and coordinate all communications with the City’s representative. As directed, Consultant shall send a copy of the plan review comments to the designer of record for the project and respond to designer questions. The consultant shall not contact the applicant when plans are approved. The City will notify the applicant when the permit is ready to issue.

12. Code interpretations are subject to final review and approval by the Chief Building Official. All plan review comments are subject to the review of the City as requested.

13. Consultant shall be available within one (1) business day to respond to questions from the City that may be generated during field inspection for each authorized plan check that is subsequently issued a permit for construction.

14. The consultant must have the ability to provide plan check staff with ICC certifications.

B. Professional Staffing Services
This professional services contract will enable the City of Pinole to obtain professional and technical assistance on short notice on regular or as-needed basis from the selected consultants (as noted below).

At its discretion, the City of Pinole intends to select one or more Consultants with whom the City of Pinole will contract for services on an as-needed basis. The City of Pinole will appoint designated consultants to provide contract support services under the direction of the Building Official. The consultants must be able to provide a broad range of specialized construction services and staff to complete task project orders issued by the City of Pinole by direct assignment of its own personnel, including, but not limited to, consultation, planning, administration, specialized analytical studies, construction support, and other miscellaneous municipal report writing. Task project orders may be directly assigned to the selected consultant or assigned after review of competitive letter proposals from the selected Consultants who will be on contract with the City of Pinole. The task project may include, but is not limited to:
283
PAGE 8

1. Building Field Inspection Services
The consultant shall, at the request of the City, perform field inspection services on an as-needed basis (e.g., during periods of high inspection activity, through the construction of a major development project, and/or during in-house staff absences/recruitments). The inspection services shall be provided to enforce compliance with Conditions of Approval, provisions of the City’s building regulations and the code requirements set forth on the approved plans for which a permit was issued. In the performance of such duties the Contractor shall observe each project at the completion of the various stages of construction for compliance with the appropriate City and State codes. Consultant shall comply with the following:
i. All field inspections shall be performed through the City’s Community Development Department, Building Division and under the direction of the Chief Building Official or other designated staff. ii. Consultant shall assign personnel who are professionally qualified as determined by the City to perform commercial and/or residential construction inspection or Accessibility inspection. All materials, resources, tools, iPads, phones and training shall be supplied by the consultant. iii. Projects under construction by permit from the City shall be inspected for compliance with adopted State of California Building, Mechanical, Plumbing, Electrical, Energy and Fire Codes, as amended by the City and as designated by the City as well as other Codes and regulations adopted by City Ordinance. This shall include policies and interpretations of said Codes adopted by the City.

2. Permit Counter Services
The Consultant shall, at the request of the City, assign permit technician or other permit counter staffing to assist customers at the Permit Counter, including but not limited to plan intake, over the counter permit issuance, assistance with questions on building and planning code requirements, etc.

3. Code Enforcement Services
The Consultant shall, at the request of the City, assign code enforcement staffing to assist with code enforcement activities, including but not limited to providing education to the public, issuing notices, performing field inspections, issuing citations, arranging for abatement warrants, organizing abatement work.

V. PROPOSAL CONTENTS
All proposals shall be submitted in the format outlined herein. Any proposal that does not comply with the requirements in the sole opinion of the City, may be rejected. The City of Pinole will receive competitive proposal from the consultants having specific experience and qualifications in the areas identified in this RFP. Under competitive negotiations procedures, the terms of the service contract, the price of service, the method of service delivery and the conditions of performance are all negotiable. A negotiated contract will be awarded to the vendor that best meets the proposed needs at a reasonable price, not necessarily the lowest price. To be considered for selection, submit the following information in keeping with the following format and identifying each item by number and letter:

A. Table of Contents
For organization purposes, prepare a table of contents that identifies the page numbers of where to find the various sections included in the proposal.
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PAGE 9
B. Cover Letter
Provide a Cover Letter describing the Consultant’s experience, providing a statement of qualifications for performing the requested services, and a summary of the respondent’s understanding of the scope of services, in addition to the following:
• Firm Information: State the name, address, telephone number, website address • Year Firm Established: List the year the firm was established. • Primary Contacts within the Firm: List the firm’s owner and the primary contacts within the company.

Include title, telephone number and e-mail address for each. Indicate which person will be the contact for the RFP process.
• Number of Employees in Firm: Indicate total number of employees for all locations of the firm. • Consultant Specialties: List the type(s) of work the firm specializes in. • Electronic Plan Review: Describe your abilities to accept and conduct reviews on electronic plan review submittals.
• Qualifications and Personnel: Professional background and qualifications, including Consultant’s resources, experience and demonstrated ability to perform the scope of work. This section must include an organizational chart to identify the staff who will perform the required work, corresponding resumes and professional licenses.

C. Experience, Qualifications and References
List up to five (5) projects, starting with the most recent, that the professional personnel of your firm have worked within the past 5 years. Provide the year the project was performed, the name of the municipality and location (city or county), the owner’s name, address, and contact name and phone number, and the scope of work performed. Other related experience may be included. Provide a summary of Consultant’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that Consultant’s team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons’ names, addresses and telephone numbers. Include the contract amount, final cost, time to completion, and identify if the contract is active. Describe any other facets of the Firm’s experience that are relevant to this proposal that warrants consideration.

D. Services Understanding
Based on the available information, supplemental research, field observations, and experience with similar services, provide a narrative describing Consultant’s understanding of the services requested in this RFP, the general approach and any major challenges to achieving the City’s stated goals. Include any issues that Consultant believes will require special consideration. Also identify any unique approaches or strengths that Consultant may have related to the services proposed.

Provide the following information on your approach to completing the scope of services:

1. The tasks and narrative of Consultant will comply with the scope of work, and what special services and products Consultant requires to meet City needs.

2. A description of how Consultant provides the desired services and quality control to assure adequate level of service and successful project completion and management.

3. A statement indicating the firm is independent, properly licensed to practice in California, and has no conflict of interest with regard to any other work performed by the firm for the City. 285
PAGE 10

4. A discussion shall be included on the transitioning of the work from the City’s current Consultant to new Consultant(s), if applicable.

5. A discussion of how after-office hours or emergency response services will be provided, if required.

6. A discussion of the breadth of plan check services that the firm has to offer (e.g. building, plumbing, electrical, mechanical, grading and drainage, industrial waste).

7. Provide a Service Plan for plan check services which describes the process for, tracking submittals, routing plans, reviewing plans, and communicating with applicants and staff.

8. List typical notification time required for the Consultant to provide staffing augmentation for the City.

9. Indicate the turnaround time in terms of working days for a first-cycle check and subsequent cycles of review. The turnaround time should be measured from the time a plan is received and sent back. A table similar to the following shall be submitted:

Type of Project Turnaround
Time – First
Cycle of
Review
Turnaround
Time –
Second Cycle
of Review
Turnaround
Time – Third
Cycle of
Review
Turnaround
Time – Forth
Cycle of
Review (and
so on)
Residential
New Construction –
Single Family
[#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
New Construction –
Multifamily
[#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
Addition [#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
Remodel [#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
NonResidentia
New Construction [#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
Addition [#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
Remodel/ Tenant
Improvement
[#] Working
Days
[#] Working
Days
[#] Working
Days
[#] Working
Days
E. Cost, Rate and Service Structure
Provide a fee schedule for all products and services to be delivered, and a breakdown of costs delineated by tasks as described in your service plan. Define any reimbursable expenses requested to be paid by the City. Include the following, as applicable in responding to various scopes of work in this proposal:

1. Plan Check: Indicate fee as a percentage of the City’s collected plan check fee of a first cycle plan check plus additional rounds of plan check (indicate number of rounds inclusive in fee). i. This fee should include all applicable fees, including use of electronic routing software, shipping and courier service (if applicable).
ii. This fee should include allowance for a meeting with plan check staff, applicant and City staff, at the Building Official’s discretion, if plan check goes beyond the number of rounds inclusive in fee.

For example, if the plan check fee includes three rounds of review, upon conclusion of the third round, if comments are still outstanding, the Building Official may organize a meeting with the applicant and plan check staff to discuss remaining comments in order to expedite fourth cycle of review, and the fee structure should allow for this meeting without additional fees from the 286
PAGE 11
applicant.
iii. Fee Option for Expedited Plan Check: Indicate additional options for expedited plan check, including fee and turnaround time for each type of project. iv. Include all related fees for Fire Plan check.

2. Fee Structure for ICC Certified Building Inspectors or other contractual building services including code enforcement or permit counter services. This rate shall be an all-inclusive rate. Overtime policies should be clearly listed.

F. Required Statements/Documents
Include statements of assurance regarding the following requirements:

1. Disclose any actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to the firm, management, or employees of the firm relative to the services to be provided under the Agreement. Consultant must disclose any real or apparent conflict of interest associated with this project or with working for the City of Pinole. If a Consultant has no conflicts of interest, a statement to that effect shall be included in the Proposal.

2. Ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract.

3. A statement that nothing contained in the submitted proposal will be proprietary.

4. Acknowledgement that the Consultant understands that all documents submitted to the City in connection with the proposal are subject to the California Public Records Act and may be disclosed without notice to the Consultant.

5. A description of any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment B).

6. List and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract for breach, and if so, please explain.

VI. GENERAL TERMS AND CONDITIONS

1. The City is not liable for any expenses incurred by any proposer prior to issuing the contract.

2. The consultant, once selected, is required to submit monthly billings.

3. The consultant selected for the project must obtain a City business tax certificate and maintain liability and workers compensation insurance coverage in accordance with the City Professional Services Agreement template, attached.

4. All work product generated by the Agreement will be owned by the City.

5. This solicitation for proposals does not commit the City to enter a contract or to pay any costs incurred in the preparation of the proposal.

6. The City reserves the right to accept or reject any and all proposals, and to negotiate with any and all qualified consultants, or to cancel in part or in its entirety this RFP.

7. The City reserves the right to accept any proposal received, to reject any or all proposals, in whole or in part, to waive irregularities, formalities, or both, as deemed appropriate, to request 287
PAGE 12
clarification of any submittal, and to negotiate with the preferred Consultant to provide the requested services.

8. The City hereby notifies all consultants that no person will be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, or veteran status.

9. Once the consultant is selected, the City and the consultant will execute the City’s Professional Services Agreement, which will set forth the scope of work, the estimated time schedule, and the applicable rates and reimbursements.

10. All proposals submitted in response to this RFP will become the property of the City upon submission and a matter of public record pursuant to applicable law (including the California Public Records Act, Government Code section 6250 and following). The City reserves the right to make copies of all proposals available for inspection and copying by interested members of the public as records of the City and the City will be under no obligation to the consultant to withhold such records. Insofar as a proposals contains information that the consultant regards as proprietary and confidential, it is the responsibility of the consultant (and not the City) to specifically identify which items of information are proprietary and clearly identify in writing which specific pieces of information are proprietary.

It will be insufficient for the consultant to merely identify the entire proposal or an entire page or set of pages of proprietary information. Not-to-exceed sums, hourly rates and the like that may be set forth in the proposal will not constitute proprietary information nor will any information readily available to the general public or any other information not regarded as proprietary and confidential under federal or state law.

ADDRESS PROPOSALS AND QUESTIONS TO:

Lilly Whalen
Community Development Director
[email protected]
(510) 724-9832
All proposals must remain firm for a period of ninety (90) days following the last day to accept proposals.

PROPOSALS ARE DUE ON October 25, 2022 BY 5PM
SUBMIT VIA EMAIL ONLY TO:

[email protected]
288
ATTACHMENT A: City of Pinole Historical Permitting Data 289
ATTACHMENT A: City of Pinole Historical Permitting Data Figure 2: Total Building Permits Applications by
Calendar Year
Figure 3: Distribution of Major Building Permit
Application Types by Calendar Year
Figure 4: Distribution of Permit Application Types in by Calendar Year and Quarter 624 631
796
604
761
0 100
200
300
400
500
600
700
800
900
2017 2018 2019 2020 2021

NUMBER OF PERMIT APPLICATIONS

CALENDAR YEAR
Total Building Permit Applications
614
562
722
555
721
10 69 74 49 40
0 100
200
300
400
500
600
700
800
2017 2018 2019 2020 2021
Number of Building Permits

CALENDAR YEAR
Residential Commercial
23 14 13 11 19 10 16 10 16 20 27 16 13 22 25 26 28 12
70 145
72 105
82 112
65 119
97 123
142
95 66 52
89 73 79 83
84 90
12 7
19 17
25 6
23 19
24 38
27 25
16 27
26 30 25 29
23 17
10 18
18 24
21 25
26 27
37 21
18 17
18 25 19 13 26
3 28
2 3
9 8
6 15
8 11
16 12
18 13
19 26 20 24 17
35 0
50 100
150
200
250
300
Jan-Mar
Apr-Jun
Jul-Sep
Oct-Dec
Jan-Mar
Apr-Jun
Jul-Sep
Oct-Dec
Jan-Mar
Apr-Jun
Jul-Sep
Oct-Dec
Jan-Mar
Apr-Jun
Jul-Sep
Oct-Dec
Jan-Mar
Apr-Jun
Jul-Sep
2017 2018 2019 2020 2021
number of permits

CALENDAR YEAR AND QUARTER
Solar Building Mechanical Plumbing Electrical
290
ATTACHMENT A: City of Pinole Historical Permitting Data Figure 5: Total Project Valuation by Calendar Year
Figure 6: Number of Third-Party Projects Plan Checked by Calendar Year Figure 7: Number of Building Inspections by Calendar Year $13,161,968.13
$8,663,716.96
$9,792,429.13
$11,431,448.57
$10,450,567
$0.00
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
$14,000,000.00
2017 2018 2019 2020 2021

PROJECT VALUATION

CALENDAR YEAR
106
109
73 0 20 40 60 80 100 120
2020
2021
2022 (through mid-September)

NUMBER OF THIRD-PARTY PROJECTS PLAN CHECKED

CALENDAR YEAR
1368
2384 2295
1778
2314
0 500
1000
1500
2000
2500
3000
2017 2018 2019 2020 2021

NUMBER OF INSPECTIONS

CALENDAR YEAR
Number of Inspections
291
ATTACHMENT B: Major Development Projects in Pipeline
292
ATTACHMENT B: Major Projects in Pipeline
Project
Name
Address Use Status No. of
Stories
No.
of
Units
Notes
Vista Woods
Apartments
600
Roble
Avenue
Residential Entitled, building
permit issued
and in
construction; preleasing
expected in
early 2024
4 179 100% Senior,
100%
affordable. 16
studio
apartments, 127
one-bedroom
apartments, 34
two-bedroom
apartments and
two manager
apartments.

Appian
Village
Condominiums
2151
Appian
Way
Residential Entitled, issuance
of demolition
permit is
pending;
building permit
submittal
pending
(expected in
winter
2022/23);
anticipated that
construction will
begin in
Spring/Summer
of 2023 and
continue for a
duration of 3
years
3 154 Ownership units,
20%
affordability.

The project
consists of the
demolition of the
existing vacant
Doctors Medical
Center Pinole
Campus buildings
and all
associated
improvements
and the
development of
26 new threestory residential
buildings
containing 154
units, as well as
associated site
improvements on

7.38-acre site.

BCRE MixedUse Office
and
Residential
2801
Pinole
Valley
Road
Residential/
Office/
Commercial
Entitled,
applicant is
working on
construction
documentation,
anticipate
building permit
to be applied
for in late 2022
or early 2023
5 29 Mixed use
project,
apartments will
have 15%
affordability.

Project includes
an addition to
the existing
office commercial
building and a
new multifamily
apartment
building
containing 29
units, as well as
associated
improvements, at
the rear of 1.74-
acre lot.
293
ATTACHMENT B: Major Projects in Pipeline
Project
Name
Address Use Status No. of
Stories
No.
of
Units
Notes
SAHA
Veteran’s
Housing
811 San
Pablo
Avenue
Residential Entitled,
applicant is
working on
financing and
construction
documentation;
anticipate
building permit
to be applied
for early in
2023, with
construction
possibly in 2024
4 33 33-unit
affordable
housing apartment
complex, as well
as associated site
improvements on

0.61-acre site.

Pinole
Vista
Apartments
1500
Fitzgerald
Residential Not entitled. City
Council will
review
entitlements on
October 18 and
may take action
at that point
5 223 Demolition of the
existing vacant KMart building and
development of a
new five-story
residential
building
containing 223
units, as well as
associated site
improvements on

5.93-acre site.
15%
affordability.

Pinole
Shores II
830-848
San
Pablo
Avenue
Industrial/
Warehousing
Not entitled.

Project is in
completeness
review with
Planning.

Entitlement
hearings
expected in
January –
February 2023
with construction
documentation
following
2 n/a Construction of
two industrial
buildings totaling
approximately
118,312 square
feet
294
ATTACHMENT C: Sample Professional Services Contract
295
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF PINOLE AND
[NAME OF CONSULTANT]
THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and (“Consultant”) (together sometimes referred to as the “Parties”) as of , 20 (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on , and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed , for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
296
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
▪ The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. 297
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed ($ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance. 298
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

4.2.1 General requirements. Consultant, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence and FOUR MILLION DOLLARS ($4,000,000) aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and nonowned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.
b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01. c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing.
d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately. e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
299
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:
a. Certificate of Liability Insurance in the amounts specified in this Agreement; and
b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than ONE HUNDRED THOUSAND DOLLARS ($100,000).

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
300
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

5.1 General Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses.

Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers.

Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs, including reasonable attorneys’ fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by City or its directors, officials, officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. This Section 5.1 shall survive any expiration or termination of this Agreement.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.
301
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or 302
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
303
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
304
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant 305
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE] understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement.
a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s Office
b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by who shall act as the City’s representative. All
correspondence shall be directed to or through or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Any written notice to City shall be sent to:
306
Sample Consulting Services Agreement between City of Pinole and [CONSULTANT] [DATE]

10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

All exhibits attached hereto are incorporated by reference herein.

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the Effective Date.

CITY OF PINOLE CONSULTANT
Attest:
307
OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND

ON-CALL STAFFING SERVICES

FOR THE

CITY OF PINOLE

COMMUNITY DEVELOPMENT DEPARTMENT
Submitted By:

EXHIBIT B
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OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION A

TABLE OF CONTENTS
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SECTION A
Table of Contents 1

SECTION B
Cover Letter
 Resumes
2‐6

SECTION C
Experience, Qualifications and References 7‐11

SECTION D
Services Understanding 12‐19

SECTION E
Cost, Rate and Service Structure 20‐23

SECTION F
Required Statements / Documents 24
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PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION B

COVER LETTER
 RESUMES
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Engineering  Construction Management  Inspection  Plan Check  Planning 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013 City of Pinole October 25, 2022
Community Development Department
2131 Pear Street
Pinole, CA 94965
Attn: Lilly Whalen, Community Development Director
RE: Proposal to Provide Plan Check and On‐Call Staffing Services.

Dear Ms. Whalen,
4LEAF, Inc. (4LEAF), a California “C” Corporation established in 1999 and incorporated in 2001, is pleased to present our proposal to provide Plan Check and On‐Call Staffing Services to the City of Pinole (City). 4LEAF’s has grown to more than 400 personnel and has been providing these services to clients, including for the City, throughout California for more than 21 years and is looking forward to the opportunity to renew our current contract with the City. 4LEAF is the ideal choice for the following reasons:
 Familiar Consultant
4LEAF has been providing Plan Review, Inspection, and Staff Augmentation Services to the City of Pinole since 2014. Ourstaff and project managers have established a collaborative working relationship with the City’s Community Development Department and understands the City’s processes and procedures. 4LEAF would be humbled to extend our current contract and continue to provide professional, quality services to the City.
 Local Presence
4LEAF works with multiple local municipalities providing the requested services. We have the local personnel ready to service the City and are supplying services to nearby municipalities such as:
 City of Benicia
 City of Vallejo
 City of San Pablo
 City of Richmond
 City of Concord
 City of Pleasant Hill
 City of Walnut Creek
 City of Antioch
 City of Pittsburg
 City of Napa
 City of Fairfield
 County of Solano
 County of Contra Costa
 County of Alameda
 County of San Joaquin
 Approach
Ourstaff incorporatesthe right combination of experience, education, certifications, and registrations, allowing the 4LEAF team to provide a wide range of resources customized to the specific requirements of each client and project. You can be confident that your team will be partnering with staff that understands your department and service protocols. Our approach to providing professional services to the City is straight forward:
 Provide qualified professionals who know how to partner successfully with the City  Supply proven resources and innovative ideas
 Offer resource reliability and flexibility
 Communicate with the City, Developers, Contractors, Architects, and homeowners 106 of 1216
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Proposal to Provide Plan Check and On‐Call Staffing Services to the City of Pinole 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013  Full‐Service Firm
As a full‐service firm, 4LEAF can provide departmentalservicesto aid with high project workloadsthat require additionalstaff assistance. We provide jurisdictions with Building, Planning, Public Works, and Fire Department services and have the qualified staff available to serve the City with remote, on‐site, part‐time, or full‐time project needs. For the scope of this contract, our services include:
o Plan Review: 4LEAF is an industry leader in Plan Review services and has a team of Structural Engineers, Green Building, Geotechnical, Solar, Accessibility Specialists (CASp), and Mechanical/Electrical/Plumbing/Fire Plans Examiners. Our team has experience working on projects including single‐ and multi‐family, commercial and industrial, tenant improvements, and additions and remodels. We provide courier services that guarantee less than 24‐hour pickup and delivery and offer electronic and expedited plan review services upon request. o Permit Technician: 4LEAF’s pool of talented professionals includes qualified and experienced permit technicians capable of providing all permit processing and counter services. 4LEAF can deploy such staff on short notice and offer training programs for department staff, if required. o CASP Plan Review and Inspection: 4LEAF has nine Certified Access Specialists on staff. We have performed CASp inspection and plan review projects and have consulted on numerous construction projects for accessibility questions and advice for a number of our clients. o Building Inspection: We have over 200 inspectors on staff who specialize in Residential, Commercial, Industrial, Energy, Fire, ADA, Solar, and Public Works projects. We have a history of providing inspectors as‐needed for long‐ orshort‐term projects, including one day assignments to cover staff training, sick days, vacation days, or spikes in permit activity. o Fire: Our team is comprised of Fire Protection Engineers, Fire Plans Examiners, Fire Marshals, and other experts who specialize in Fire Life Safety Plan Review, Inspection, and Disaster Recovery. o Code Enforcement: 4LEAF staff have the experience working with property owners and other responsible parties to bring properties and conditions into compliance. Our Code Enforcement team is skilled in using processes including issuing administrative citations to establish whether violations of law exist on a property and ensuring compliance.  Electronic Plan Review
4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation.  4LEAF Management Team
President, Authorized to sign: Kevin J. Duggan
Phone: (925) 462‐5959
Email: [email protected]
Executive Project Manager: Craig Tole
Phone: (925) 580‐4055
Email: [email protected]
Director of Jurisdictional Services: Raylee Glasser, CBO Phone: (925) 708‐4209
Email: [email protected]
Director of Inspections: Mike Leontiades, CBO
Phone: (925) 681‐8842
Email: [email protected]
Director of Code Enforcement: Pete Roque
Phone: (562) 569‐0098
Email: [email protected]
Director of Planning: Daniel Hortert, AICP
Phone: (925) 708‐4209
Email: [email protected]
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Proposal to Provide Plan Check and On‐Call Staffing Services to the City of Pinole 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013  Key Personnel
4LEAF understands that our role is to be an advocate on behalf of the City and represent the City ’s best interests. 4LEAF’s team will function as an extension of your staff, seamlessly integrating with the personnel and practices established by the City while adding the perspective and expertise that only 4LEAF can offer. Our goal isto have ourstaff integrate with yours and be accepted as an essential part of the City . Our team includes:

Craig Tole – Director of Development Services/Executive Project Manager Craig Tole has been the Director of the 4LEAF Development Services team for the past 16 years. He is responsible for municipal client management including staff recruitment, hiring, and placing for all building department personnel for positions such as Permit/Counter staff, Building Officials, Plans Examiners, Residential and Commercial Inspectors, and Inspection services for complex commercial developer funded projects.

Raylee Glasser, CBO – Director of Jurisdictional Services/Project Manager Raylee is an ICC Certified Residential Building/Fire/Plumbing Inspector, Plans Examiner, and Permit Technician with 17+ years of Municipal Building Department experience. Raylee is responsible for training, mentoring, and placing staff to Building and Fire Departments. She currently manages a team of over twenty.

Mike Leontiades, CBO – Director of Plan Review and Inspection As a former Building Official of the Town of Danville, Mike understands the municipal environment. Mike is responsible for a team that has collectively performed more than $16 billion of Building & Safety work. Mike will manage all Building Department requests and assist the Plan Review team on all requests made by the City.

Pete Roque – Director of Code Enforcement
Pete is a Code Enforcement expert with over 17 years of experience in the field and has served as Code Enforcement Administrator, Code Enforcement Manager, and Community Development Inspector II for multiple public agencies. Pete is skilled in Code Compliance, Emergency Management, Law Enforcement, Disaster Response, and Plan Review.
 Professionals
Title Staff # Title Staff #
ICC Certified Plans Examiners 60+ ICC Certified Inspectors & IORs 200+ ICC Certified Building Officials 30+ Registered Architects 5+ Registered Engineers (PE, SE) 20+ ICC Permit Technicians 70+ Code Enforcement Staff (PC832) 25+ CASp 14
Construction Managers/Inspectors 40+ Fire Plans Examiners & Inspectors 30+ 108 of 1216
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Proposal to Provide Plan Check and On‐Call Staffing Services to the City of Pinole 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013 Marcus J
t Manager
 Organization Chart
Additional Staff Available
More than two hundred additional staff Available
Plan Review Engineers/AIA
Melissa Mennucci, S.E.

Anastasios Hionis, M.E., E.E.

Beng Low, M.E., S.E.

Albert Kong, S.E.

Scott Martin, P.E.

Melissa Bridges, P.E.

Stephanie Hionis, P.E.

Kathy Bucciarelli, P.E.

Albert Nissan, P.E
Ali Hekmat, P.E.

Davison Chanda, PE
Joseph Nicolas, P.E.

Sareh Deyhimi, P.E.

Liberty Jensen, P.E.

Jay Shih, P.E. CBO, CASp
Scott Johnson, S.E., CASp
Youseff Abdou, P.E.

Yousef Marmosh, M.E.

Plans Examiners
Peter Lim, CBO
Derek Poe
Eriselda Nanchy
Ingeborg Vriend
Jerome Hoberg
Khuong Le
Jacob Padilla
Karimullah Kamran
Steve Kim
James Johnson
Permit Technicians
Chelsey Serafino
Shantelle Fuentes
Caitlin Glasser
Chelsea Serafino
Lisa Felicano
Alyssa Mendoza
Ana Ortiz
Building Inspectors
Bernie Zipay, CBO
Brent Hipsher, CBO
Chris Fowler, CBO
Bernard Zipay, CBO
Nick Henderson, CBO
Bradley Fliehmann, CBO
Liam Tierney
Jose Ramirez
Bassem Kodeih
Serafino Perrone
Farris Hix
Chuck Venook
John Riddell
Chris Wilson
Brad Fields
Mark Sherwood
Wladyslaw Grobelny
Kiely Ricardo
CASp
Brent Hipsher, CBO, CASp
David Rashe, CBO, CASp
Steven Raney CBO, CASp
Scott Johnson, S.E., CASp
Jay Shih, P.E. CBO, CASp
Doug Martin, CASp
Code Enforcement
Sarrah Patton
Anthony Mullins
Dominique Cordoba
James Casner
John (JB) Juarez
Matthew Couch
Pam Miller
Andrea Nance‐Sevilla
Eric Stephens
Jennifer Keleher
JorDann Crawford
Raylee Glasser, CBO
Project Manager /
Director of Jurisdictional Services
Mike Leontiades, CBO
Director of Operations /
Inspection Services
Craig Tole
Executive Project Manager /
Director of Development Services
Pete Roque
Director of
Code Enforcement
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Proposal to Provide Plan Check and On‐Call Staffing Services to the City of Pinole 2126 Rheem Drive  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 8896 North Winding Way  Fair Oaks, CA 95628  Phone (916) 965-0010  Fax (916) 965-0013  Leadership / Primary Contact
The contract with the City of Pinole will be managed by Craig Tole. Craig has a proven record of success working cities and counties throughout California. Craig can be contacted at:

President
4LEAF, Inc.

Executive Project Manager/
Director of Development Services
4LEAF
Local Office
Kevin J. Duggan
Office: (925) 462‐5959
Email: [email protected]
Craig Tole
Office: (925) 462‐5959
Mobile: (925) 580‐4055
Email: [email protected]
2126 Rheem Drive
Pleasanton, CA 94588
Phone: (925) 462‐5959
Website: 4LEAFINC.COM
We appreciate this opportunity to present our proposal. This proposal shall remain firm for a period of ninety (90) daysfollowing the last day for proposalsto be accepted. Should you have any questions, please do not hesitate to reach out using the contact information above.

Respectfully submitted,
Kevin J. Duggan
President
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Raylee Glasser, CBO
Director of Jurisdictional Services
1 of 2
Experience Summary
Raylee is an ICC Certified Building Official, Residential Building/Fire/Plumbing Inspector, Plans Examiner, and Permit Technician with ICC. With 18+ years of Municipal Building Department experience, Raylee has promoted throughout the ranks of the Building Department to include Permit Technician, Permit Center Manager, Building Inspector, and Building Official. Raylee also created 4LEAF’s internal EZPlan Review Portal used by our clients and spearheaded the creation and implementation of our process improvement and staff augmentation scope.

Select Work Experience
4LEAF, Inc. – Pleasanton, CA
Director of Jurisdictional Services
9/2017 - Present
Raylee has been 4LEAF’s Director of Jurisdictional Services since 2017 where she handles management of plan review, inspection, and consulting services for numerous 4LEAF clients. She also spearheads 4LEAF’s effort to train, mentor, and place Permit and Engineering Technicians to Building and Public Works Departments throughout Northern California.

Raylee has even consulted with different cities to better organize their department and develop required hand-outs, policies, procedures, and permit software implementation in preparation of a large spike of development activity. In addition, she also oversees our Process Mapping services that ensure each jurisdiction is assessed in order to better help them fill their needs, Permit Tech program, as well as creating new programs to help streamline specific scopes for jurisdictions such as ADU, 5G, and Solar to name a few.
4LEAF, Inc. – Pleasanton, CA (continued)
Process Mapping
9/2017 - Present
In the changing landscape of Development Services Divisions, Raylee has worked with a multitude of jurisdictions to enhance the service levels of Building, Planning, Public Works, and Fire Experience
20+ years
Education
Diablo Valley College
- Construction Management
Certifications
ICC Certified Residential Plumbing
Inspector
ICC Certified Residential Building
ICC Certified Fire Inspector I
ICC Certified Residential Plans
Examiner
ICC Certified Permit Technician
ICC Certified Building Official
ICC Certified Permit Specialist
SAP Disaster Service Worker
Technical Abilities
iWorQ
CRW
EZPlan Review
Acella Permits Plus
Energov
Metroscan
Geomedia
Microsoft Office
Microsoft Windows
Notary Public
Professional Affiliations
International Code Council
ICC East Bay Chapter
Danville LEAD Leadership Committee
Danville Employee Recognition
Committee Chair
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Raylee Glasser, CBO
Departments, providing analysis of the municipalities current systems (including software implementation) and work with staff to find efficiencies in their workflow. To date, Raylee has worked with various jurisdictions including the following:
➢ City of Rohnert Park
➢ City of Sausalito
➢ City of El Cerrito Solar
➢ City of Half Moon Bay

➢ City of San Juan B autista
➢ City of Hollister
➢ City of Sand City
➢ City of Pacific Grove
➢ City of Larkspur
➢ City of Greenfield
➢ City of Sacramento 5G
➢ City of Oakland 5G
Town of Danville, CA
Plans Examiner/Permit Center Manager
5/2014 - 8/2017
Raylee was promoted to this position with additional responsibilities that included conducting plan check reviews, inspections, and increased field work. She incorporated leadership and inspired staff while managing the operations of the building permit center, fees, and structure. Raylee also provided verbal and written communication to design professionals, contractors, and residents to streamline the permit process. She facilitated and mediated all Building Code Enforcement assignments, managed the Building Division website, and implemented goals, objectives, and policies.

Town of Danville (continued)
Lead Development Services Technician
7/2007 - 5/2014
Raylee was promoted into this position with additional duties and responsibilities to include the supervision of all building permit center staff. She performed over-the-counter plan review, coordinated inter-departmental reviews to ensure timely completion of the development review process, and issued Certificates of Occupancy.

Town of Danville (continued)
Development Services Technician
1/2001 - 7/2007
In her first of many roles with the Town, Raylee’s responsibilities included issuing building permits, performing zoning reviews, and interpretating the Town’s municipal ordinances. She was instrumental in developing the Town’s “One-Stop Shop” permit process and facilitated uniform customer service standards for the department.
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Mike Leontiades, CBO
Director of Inspection
1 of 2
Experience Summary
Mike is a proven successful leader with over 37 years of construction skills and knowledge, plus 16 years of experience in local government.

Mike is self‐motivated and driven to provide excellent customer service delivery and is proficient at coordinating and leading teams to benefit mutual growth and success. As a Chief Building Official, Mike demonstrated the ability to build and maintain strong relationships with all public contacts, design professionals, elected officials, and property owners.

Mike also possesses the knowledge to examine plans and inspect for code compliance for Residential and Commercial projects to ensure conformance with California Building, Mechanical, Plumbing, Electrical, Energy Codes and Green Building Standards, regulations, and ordinances.

Select Professional Experience
4LEAF, Inc.

Director of Inspections
2016 ‐ Present
Mike’s responsibilities include:
 Recruiting and interviewing prospective employees.
 Mentoring and developing plan review, building inspectors, and permit staff.  Managing the placement of inspection staff including the tracking of customer service delivery.  Tracking each inspectors’ active certifications.
 Providing quality answers to code‐related or situational questions.  Managing the plan review and support teams.
 Handling the workflow and distribution of plan reviews.  Performing plan reviews and inspections on as‐needed basis.

Town of Danville, CA.

Chief Building Official
7/2006 ‐ 9/2016
Mike supervised and led his team of staff members in the Building Division. He was responsible for managing and directing the operations of the Town’s Building Division. He provided quality reports to the Development Services Director. Mike also performed the duties of the Senior Building Inspector Experience
37 + years
Education
Ashworth College
Construction Management
College of San Mateo
Building Inspection Technology
Los Medanos College
Certifications
ICC, Plumbing Inspector
ICC, Mechanical Inspector
ICC, Building Official
ICC, Residential Building Inspector
ICC, Combination Inspector
ICC, Mechanical Inspector
ICC, Residential Plans Examiner
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Mike Leontiades, CBO
from 2007 to 2015. He was responsible for creating numerous staff reports for Council Meetings regarding Building Division related matters, including ordinances, nuisance abatement hearings, and the triennial code adoption process. Mike excels at forming a partnership approach with all of his contacts, including design professionals, contractors, and homeowners. One of his strengths was his ability to resolve disputes and complaints. He strived to achieve a win‐win scenario in every situation.

Some of Mike’s accomplishments included:
 Creating and updating informational handouts
 Reducing the turn‐around timeframe for plan reviews
 Sustaining high morale within the division
 Implemented IVR automated inspection line
 Launched and maintained a Customer Satisfaction Survey Form  Established numerous Town ordinances
 Leadership of the Year Award, 2004
 Town Manager’s Customer Service Award, 2012
 Employee of the Year Award, 2014
 Graduate of Contra Costa County Leadership Academy, 2016 Town of Danville, CA (continued)
Senior Building Inspector
2003 ‐ 2006
Mike was responsible for overseeing the daily operation of the entire inspection process. He handled complaints, inspected emergency situations including structure fires, vehicles or tree collisions with buildings, and other life safety incidents. Mike provided quality training to his inspection team and also created and sent letters regarding code violations.

Town of Danville, CA (continued)
Building Inspector
2000 ‐ 2003
Mike was responsible for providing building inspections on residential construction including large sub‐ divisions. He kept accurate records, worked to resolve problems before they arose and created a helpful approach while achieving code compliance.

Riccomi Construction Services, S.F. CA. 1992 ‐ 2000
Construction Supervisor
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Melissa Mennucci, S.E.

Structural Plan Review Engineer
1 of 1
Experience Summary
Melissa is a Registered Structural Engineer in the State of California with more than 16 years of industry experience including more than 10 years of design experience. Melissa is currently managing all plan reviews from our UC Davis client as well as performing Structural Plan Reviews from 4LEAF’s Fair Oaks office. She also provides technical guidance to the plan reviews and is experienced with a wide array of project and construction types.

Select Professional Experience
4LEAF, Inc.

Structural Plan Review Engineer
August 2016 - Present
Melissa is responsible for coordinating and managing all plan reviews from 4LEAF for the client UC Davis, including meeting with key personal when needed. She is also preforming Structural Plan Reviews in 4LEAF’s Fair Oaks office for various clientele including such cities as Sacramento, Rocklin, Folsom, Roseville, Stockton, and numerous private clients as assigned.

Buehler & Buehler Structural Engineers
Project Engineer
March 2005 - July 2016
For more than 10 years, Melissa worked as a Project Engineer with this prestigious Design Firm located in Sacramento, CA. Melissa was responsible for managing and designing structural projects using all building materials (steel, concrete, masonry, & wood) and evaluating and retrofitting existing buildings. Melissa routinely collaborated with AMEP consultants on DBB and DB projects using BIM. She also practiced LEAN construction techniques that include pull planning and ISD. In addition, she performed construction administration tasks that include submittal review, RFI response, site visits, field reports, record drawings, etc. as well as managed the new employee training program.

Melissa’s projects included:
- Commercial, Residential, Schools, Hospitals & Government Facilities
Experience
16 + years
Education
University of California, San Diego
Bachelor of Science – Structural
Engineering
University of California, Davis
Masters of Science – Civil &
Environmental Engineering
Registrations
State of California Licensed
Professional Engineer, Structural,
#5677
State of California Licensed
Professional Engineer, Civil,
#72245
Computer Applications
ETABS
SAP
SAFE
RAM
Revit
Bluebeam
Adobe
Excel
Associations
SEOACC
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Beng H. Low, MS, SE
Senior Structural and Civil Plan Review Engineer
1 of 2
Experience Summary
Beng is a registered Structural and Civil Engineer with more than 30 years of experience in the analysis and design of multi-story buildings including schools, commercial, industrial, and residential. His experience in the design of various structural systems includes special reinforced concrete shear walls, steel special moment frames, steel special concentrically braced frames, steel buckling-restrained braced frames, and wood-frame shear walls. He has extensive experience in response spectra dynamic analysis, seismic design, and seismic retrofit design.

Beng is also proficient in the latest design requirements of concrete, steel, masonry, concrete tilt-up, cold-formed steel, and wood structures with up-to-date working knowledge of many design codes.

On behalf of 4LEAF, Beng works with the City of Oakland on their 5G project where he performs fiber pull and small cell plan reviews and works on their monument survey. He is familiar with analysis and design software such as ETABS, SAFE, SAP2000, RISA-3D, RAM, STAADPro, and Enercalc and is skilled in AutoCAD, Bluebeam Studio, and REVIT.

Select Project Experience
4LEAF, Inc. – Pleasanton, CA
Senior Structural Plan Review Engineer
2021 - Present
Beng joined 4LEAF as a Senior Structural Plan Review Engineer and is responsible for the review of commercial and residential structures, conducting quality control of 4LEAF plan review personnel, and assisting with civil plans reviews. Beng currently works on behalf of 4LEAF with the City of Oakland to perform structural calculations, develop plans, and provide engineering estimates and specifications for the construction of 5G towers.

SOHA Engineers – San Francisco, CA
Senior Structural Plan Review Engineer
2017 - 2021
Some of Beng’s projects with SOHA Engineers included:
• Fourth and Folsom Transit Oriented Development, 266 Fourth Street San Francisco, California o Performed 3-D ETABS analysis, design calculations, and prepared schematic design drawings and specifications for 8-story family housing project. The structural system for the upper story consists of steel special concentric braced frame structure (SCBF) Experience
30+ years
Education
M.S., Structural Engineering
Ohio State University
B.S., Civil Engineering
University of Roorkee (India)
Certifications
ICC Building Plans Examiner
Registrations
State of California Licensed
Professional Engineer, C48412
State of California Licensed Structural
Engineer, S4973
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2 of 2
Beng H. Low, MS, SE
o Provided 3-D ETABS analysis and prepared structural design calculations for the retrofit an existing single-story concrete podium structure. The podium structural system includes post-tensioned slab, concrete wall, and CMU walls. The podium supports several 2 to 3-story wood-framed apartment buildings.

Structus, Inc. – San Francisco, CA
Structural Plan Review Engineer
2010 - 2013
Some of Beng’s projects with Structus included:
• Marine Emergency Response Facility, San Francisco International Airport o Performed 3-D ETABS analysis and prepared structural design calculations for a new 4,500-square-foot single-story marine facility and a 100-foot-long concrete causeway.

The design for this deep-pile foundation structure is based on ASCE-41 performancebased non-linear step by step push-over analysis. • SFMTA Central Subway, San Francisco, California
o Participated in the design of this $1.2 billion SFMTA’s Central Subway Project (Design Packages 3). Performed structural design calculations for the following: design of a new surface station at 4th and Brannan; design of structural concrete inverts and walkways for the 2.5 miles of TBM subway tunnels; design of seismic bracing of jet fans, electronic signs, and equipment; tenant improvement of Operation Control Center. Beng prepared a full set of construction documents and specifications. • AC Transit Transportation Building and Bus Maintenance Facility, Emeryville, California. o Provided seismic evaluation based on ASCE31 procedure for this maintenance facility.

The Transportation Building is a 2-story 16,000 square-foot pentagon-shaped structure which serves as an administrative building and break room. The Bus Maintenance Facility consists of 3 separate structures with a total area of 46,000 square foot. The buildings were constructed of CMU walls, concrete moment frames, and concrete Precast-T roof.

Kinnoe Structural Engineers – Dublin, CA
Structural Plan Review Engineer
2005 - 2010
Some of Beng’s projects with Kinnoe Structural Engineers included:
• UC Santa Cruz Cooling Tower Building
o Provided structural engineering for a 2-story tower with structural steel moment frames and steel braced frames. The tower is to house the cooling tower and associated equipment and utilities. Beng prepared a full set of construction documents and specifications.
• Fresh & Easy Supermarket, Hayward, California
o Provided structural engineering and drawings to seismic upgrade of a masonry building with wood diaphragm. The upgrade includes a new steel platform with concrete deck, a new entrance steel canopy, and foundation works for equipment deck and freezer. • Orange County Sanitation District, Odor Control Facilities, Fountain Valley, CA o Provided structural engineering and drawings for 2 steel platforms for scrubbers, moment frame pipe supports, and 3 chemical area foundations. 117 of 1216
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Scott Martin, P. E.

Civil, Structural & MEP Plan Review Engineer
1 of 2
Experience Summary
Scott has more than 22 years of structural engineering experience. Scott has performed a multitude of plan reviews for many different disciplines including OSHPD 3, DSA Projects, and various municipal reviews for clients throughout California. Scott’s day-to-day activities include the review of plans submitted to local jurisdictions, creation and submission of plan check letters, and constant communication with all project stakeholders.

In addition, Scott is often tasked with the education of building code to applicants. He is instrumental in establishing the new templates for all new clients to establish the City/Counties preferences for commercial and residential plan check and makes an asset to any team, project, and jurisdiction he is assigned.

Select Professional Experience
4LEAF, Inc.

MEP Plan Check Engineer
2014 - Present
Since 2014, Scott has been 4LEAF’s Senior Plan Check Engineer with a focus on Structural review. Scott has worked on a plethora of 4LEAF’s largest commercial reviews. Currently, Scott is reviewing the Zuckerberg Chen School for the City of East Palo Alto and several large Commercial Projects for the County of San Mateo’s Project Development Unit including a $120 Million Medical Office Building and two large County facility buildings.
4LEAF, Inc. (City of Palo Alto)
Structural Plan Check Engineer
2012 - 2013
Starting in December of 2013, Scott has recently accepted a position to perform and manage plan reviews in the Central Valley and Central Coast for many of 4LEAF’s clientele. Since 2012, Scott has worked for 4LEAF as a structural plans examiner and has been tasked to the City of Palo Alto. Scott was often assigned to the counter to work with the public and architects to answer building code related questions and to provide excellent customer service. In addition, Scott performed many large-scale plan reviews for the City including:

Experience
22+ years
Education
University of California, Irvine
B.S. Civil Engineering
Certifications
California Registered Civil Engineer
License # 59091
Nevada Registered Civil Engineer
License # 019922
California Building Plans Examiner
(exp. 07/26/2022)
Professional Affiliations
ICC – International Code Council
Structural Engineers of Northern
California (SEAOC)
ASCE
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Scott Martin, P.E.
• Workday Campus (6 Stories) - $50 Million
• Stanford Medical Center (6 Stories) $32 Million
• VM Ware HTE Tenant Improvement $ 25Million
• Hilton Hotel and Underground Parking $18 Million
• VM Ware Parking Structure 2 $14 Million
• Stanford Hospital Site Development $13 Million
• 260 California (3 Story mixed-use & underground parking) $10 M • Thermal Vacuum Chamber $9.7 Million
• VM Ware Parking Structure (4 Levels) $6.8 Million
• 4 Story Tenant Improvement for Survey Monkey $6.1 Million Willdan Engineering – Fresno, CA
Structural Plan Check Engineer
2007 - 2010
Scott performed structural plan reviews on behalf of Willdan Engineering for numerous jurisdictions throughout California. Scott was tasked with the plan review, creation of the plan check letter, communicating with project stakeholders, and educating the applicants on current building codes and standards. Some of Scott’s projects included:
• CSU Humboldt Student Center Expansion; Arcata, CA
• Park Place: Res/Office/Retail over Parking; Paso Robles, CA • CalRENEW-1 Solar Power Farm; Mendota, CA
• City of Winters Police/Fire Complex; Winters, CA
• UC Davis Hyatt Place Hotel; Davis, CA
Advanced Structural Design, Inc. – Fresno, CA
Project Engineer
1998 - 2007
Scott was a Project Engineer for nearly ten years with Advanced Structural Design out of Fresno. Scott was responsible for engineering design, drafting (AutoCAD & hand), shop drawing review, and coordination with clients.
• Mt. Whitney Classroom Buildings; Visalia CA (DSA #02-107633) • Plumber's Union Expansion; Fresno, CA
• Oak Valley New Admin; Tulare Co., CA
• Paul Evert's RV Expansion and New Canopies; Fresno, CA • Grizzlies Stadium; Fresno, CA
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Sareh Deyhimi, P.E., CBO, CASp
Plan Review Engineer/ICC Certified Plans Examiner
Experience Summary
Sareh is a Registered Civil Engineer in the State of California, a Certified Access Specialist and an ICC Certified Plans Examiner. Sareh has nearly 10-years of structural engineering design and as a result is proficient plan reviewing structural systems of all types. She is knowledgeable about all materials of construction including timber, steel, concrete and masonry. She has over 5-years experience as a Plans Examiner reviewing complex commercial, residential and industrial projects for not only structural systems but Fire & Life Safety and Accessibility aspects of a building design as well. Sareh is proficient at reviewing plans for conformance with the International Building Codes and Standards and ASCE-7. As a plans examiner with 4LEAF she is currently working to be a true “unicorn”, eagerly learning the plumbing, mechanical and electrical codes as well.

Sareh has over 15-years of experience and is very passionate about her profession. Because she has spent a number of years as a designer, she has a keen eye for calling code deficiencies that effect occupant safety. Designers appreciate her experience and collaboration as she is a valuable partner in an effort to getting a project to success, yet making tough comments that are necessary to assure the occupants of a building are safe.

Select Professional Experience
4LEAF, Inc., Fair Oaks, CA
Plan Review Engineer
For more than 5-years Sareh has worked as a Plan Review Engineer on behalf of 4LEAF reviewing plans for Aerojet, the City of Sacramento, the County of Sacramento, the City of Roseville, the City of Rocklin, the City of Rancho Cordova, the City of Lodi, the City of Galt, UC Davis, and the City of Davis just to name a few. Sareh reviews structural, fire & life safety, accessibility for commercial buildings and is proficient at reviewing structural and non-structural aspects of residential construction.

Core Structure – Costa Mesa, CA
Project Engineer
For almost 10-years of Sareh’s career she worked as a Project Engineer for private design firms. Her roles and responsibilities included:
• Provided analysis and design of multi-story structural seismic and gravity systems of commercial and residential structures.
• Ran computer models for lateral and gravity elements of a building. • Performed structural observation required by the building code for her designs.

Exp

erience

15+ years
Certifications / Registration
State of California Licensed
Professional Civil Engineer #83354
CASp Certification #876
ICC Certified Building Official
ICC Certified Plans Examiner
Education
Persian Gulf University
Bachelors of Science, Civil
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David J. Rashé, CBO, CASp
Building Official/Certified Access Specialist/MWELO Plans Examiner 1 of 2
Experience Summary
David is a dedicated and proficient code professional with more than 28 years of experience working within Northern California Building Departments. David has held various positions in the building department industry including the positions of Chief Building Official, Permit Center Manager and Program Coordinator. As a Building Official David successfully managed the annual building division budget to include monthly activity and reconciliation and oversaw the daily operations in the Permit Center and the Building Division to include the permit technician, plan review, inspection, code enforcement, and building division administrative support staff.

Select Professional Experience
4LEAF, Inc.

Building Official, Combination Building Inspector, Plans Examiner 2016 – Present
David joined 4LEAF to work in a number of different capacities including Building Official, Plans Examiner, Building Inspector, and Certified Access Specialist (CASp). Currently, David is working on behalf of 4LEAF providing Plan Review and CASp services for many clients of 4LEAF’s including San Jose State University. David is also experienced with MWELO Reviews, where he is currently providing these services to the Counties of Santa Clara and San Mateo. Previously he was the interim Building Official at the City of Lathrop and from 2016-2017 he served the Sandia National Laboratories in Livermore managing 4LEAF’s inspection tasks and performing combination inspections on numerous construction projects and quality assurance inspections in conformance with the plans and specifications and the California Building Code (CBC) and the National Fire Protection Agency (NFPA). David has handled the management of larger projects for 4LEAF such as Building 926 and has assisted Sandia in managing the quality of work by preparing:
• Final Punch List of Deficiencies
• Monitor Construction Progress (Schedules)
• Prepare and Maintain Inspection Reports
Experience
28 + years
Education
Saint Mary’s College, Moraga, CA
Bachelor of Arts; Management
Chabot College, Hayward, CA,
Associate of Arts; Construction
Inspection
Chabot College, Hayward, CA,
Associate of Arts; Architectural
Technology
California State University, Hayward,
CA
Certifications
ICC Certified Building Inspector
Expires 2/18/2026
ICC Certified Building Plans Examiner
Expires 2/18/2026
ICC Certified Building Official
Expires 2/18/2026
ICC Certified Combination Inspector
Expires 02/18/2026
ICC Certified Combination Inspector -
Legacy Expires 02/18/2026
ICC Certified Electrical Inspector
Expires 02/18/2026
ICC Certified Mechanical Inspector
Expires 02/18/2026
Certified Mechanical Inspector UMC
Expires 02/18/2026
ICC Certified Plumbing Inspector
Expires 02/18/2026
Certified Plumbing Inspector UPC
02/18/2026
ICC Certified Residential Combination
Inspector Expires 02/18/2026
Certified Access Specialist
# CASp-213 Expires 6/23/2022
Certified (IS-00100.b, ICS-100),
IS-00700.a, IS-00800.b
(2014 FEMA Emergency
Management Institute)
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David J. Rashé, CBO, CASp
City of Livermore, Livermore, California
Community and Economic Development Department
Chief Building Official
2014 – 2016 (Retired)
• Oversaw the daily operations in the Permit Center and the Building Division to include the permit technician, plan review, inspection, code enforcement, and building division administrative support staff.
• Developed and maintained the annual building division budget to include monthly activity and reconciliation.
• Implemented and managed consultant contracts for plan review and inspection services. • Maintained contract services for providing plan review and inspection services to Sandia National Laboratories in Livermore.
• Solved development related code questions as well as explained city standards and policy questions, while interacting with planning, engineering, housing, and inspection. • Consulted with architects, engineers, contractors, and property owners regarding proper design and the methods and materials to be used for building construction in the City. • Coordinated projects with other City departments.
• Maintained accurate up-to-date records of all plan reviews, plans, inspections, and construction. • Made public presentations to City Council, public agencies, business and civic groups and other organizations.
• Maintained the City Building Codes in compliance with latest model codes and State regulations. • Prepared wrote reports and requests for City Council or staff regarding ordinance changes, and establishment of City policy related to building requirements.

City of Livermore, Livermore, California
Community and Economic Development Department
Permit Center Manager
2004 – 2014
• Oversaw the daily operations of the Permit Center to include administrative and support staff, permit technicians, planners, engineers, plan reviewers, and inspectors. • Developed, implemented, and provided sustainability efforts for projects and programs related to customer services and permit streamlining strategies for the Permit Center. • Coordinated major development projects through the regulatory processes to include planning, zoning, plan review, and engineering.
• Coordinated development projects with architects, developers, engineers, owners, and the general public with interagency teams to facilitate comprehensive reviews. • Wrote Council staff reports and Resolutions / Ordinances for public policy. • Prepared Request for Proposals (RFP) for plan review and structural engineering contract services; met with contractors and awarded contracts.
• Reviewed, interpreted, analyzed, and approved design and construction plans, specifications, and reports for conformity to relevant codes, regulations, and policies. 122 of 1216
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Ingeborg Vriend
Senior Plans Examiner
Experience
11+ years
Education
PsyD, Clinical Psychology
University of Queensland, St. Lucia, Qld
Certifications
Accessibility Inspector/Plans Examiner
Residential Plans Examiner
Building Plans Examiner
Experience Summary
Ingeborg in an ICC Certified Residential Plans Examiner, Accessibility Inspector/Plans Examiner, and Building Plans Examiner. She brings with her expert-level experience in managing and reviewing a wide range of residential projects and is well versed in reading, reviewing, and interpreting State and local regulations to complete plans examinations for residential and accessibility facilities for the USA and Australia. She provides quality results and the highest level of service to all clients as well as excellent leadership, communication, top-notch plan reviews, and relationship building skills.

Additionally, Ingeborg speaks four different languages including: English, Dutch, German, and Indonesian.

Select Professional Experience
4LEAF, Inc.

Senior Plans Examiner
9/2018 - Present
Ingeborg is currently performing off-site plan review services for the Town of Corte Madera and provides plan reviews for additional clients on an as-needed basis to help with heavy workloads.

CSG Consultants
Residential Plans Examiner
8/2017 - 4/2018
In her past role, Ingeborg reviewed residential plans to verify minimum compliance to California Code Regulations Title 24, Building codes for Residential, Electrical, Mechanical, Plumbing, Energy, Green Building, and local municipal codes. Additional responsibilities included:
• Reading, interpreting, and applying current California Residential Code, and California Electrical, Plumbing, and Mechanical code requirements including the California Title 24 Building Energy Efficiency standards.
• Reading and interpreting site, architectural, and structural plans. • Explaining technical information and code requirements verbally, in writing, and by graphical means. • Evaluating whether residential plans were in accordance with all applicable City, State, and Federal guidelines, as well as applicable discipline-specific codes. • Establishing and maintaining great working relationships with employees, applicants, builders, designers, engineers, and the public.
• Experience in the use of BlueBeam and online plan reviews. 123 of 1216
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Gib Moush, FPE
Fire Protection Engineer / Plans Examiner
1 of 1
Experience Summary
Gib has more than 18 years of engineering experience, 10 of which have been in Fire and Life‐Safety. He is a certified Professional Engineer in Fire Protection Engineering in the state of California, and holds a Bachelor of Science degree in Mechanical Engineering from Louisiana State University.

Gib has supervised the engineering of fire alarms for high rise buildings which have included residential, commercial and multi‐occupancy structures. He has designed voice evacuation, smoke control, fire department communications and central command centers. He has also designed special water‐based suppression water mist systems.

Gib’s experience as a designer and fire plan reviewer gives him a unique understanding of code compliance through the eyes of a designer.

Select Project Experience
County of Santa Clara, Facilities and Fleet / City of Gilroy Fire Plans Examiner
Gib has been assisting the County of Santa Clara Facilities and Fleet Division and City of Gilroy through 4LEAF with various fire reviews including Sprinklers, Alarms, etc. per the 2010 California Fire Code. Gib works in‐house at the City of Gilroy one day per week. With the County, Gib has performed a collection of large fire reviews including:
• Main Jail North Fire Panel Replacement
• Malech Road Water Supply
• San Jose Downtown Health Center
• The San Antonio Valley Maintenance Facility
• VMC Receiving and Support Center
Livermore Pleasanton Fire Department
Fire Plans Examiner
Gib has been assisting the Livermore Pleasanton Fire Department through 4LEAF with various fire reviews including Sprinklers, Alarms, etc. per the 2010 California Fire Code. Gib has completed more than fifty projects including several fire reviews for the Paragon Outlets in Livermore and the new retirement community in Pleasanton.

St. Joseph’s Parrish, Rio Vista, CA
Senior Plans Examiner
This 15,000 square foot church in Rio Vista is an occupancy classification B, Type V‐B, fully sprinklered structure. Gib completed the fire alarm review using the 2010 California Fire Code, the 2010 California Building Code and all applicable NFPA Codes and Standards.

Experience
18 years
Education
BS, Mechanical Engineering
Louisiana State University
Certifications
Registered California Professional
Engineer, Fire Protection Engineering
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Rebecca Lauricella
Fire Plans Examiner/Fire Inspector
1 of 2
Experience Summary
Rebecca is a Certified State Fire Marshall with more than 32 years of Public Safety experience. Her experience includes being a Fire Prevention Officer, Fire Inspector, Fire Marshal, and Fire Code Consultant for many Bay Area jurisdictions working directly for the public entity and as a third‐party private consultant.

Select Work Experience
4LEAF, Inc. Pleasanton, CA
Fire Inspector/Fire Plans Examiner
September 2018 to present
Rebecca joined 4LEAF as Fire Inspector and Fire Plans Examiner. She brings her many years of experience as she serves many of 4LEAF’s clients.

CSG Consultants, Foster City, CA
Fire Prevention/Operations/Fire Code Consultant
July 2017 to September 2018
Serving as Fire Inspector (DFM) for the Cities of Pinole and Albany (Other cities within the Bay Area as contracted)
 All related duties as described below for local Fire Departments.

County of Maui Civil Defense Agency
Emergency Management Officer/Plans & Operations Officer 2009 to 2011
 Developed, reviewed and maintained plans and coordinated activities of a large number of personnel.
 Supervised training and operations of a large number of personnel to cope with emergency and disaster situations.  Developed, maintained and was accountable for the fiscal budget and annual report.
 Accountable to the Local, State and Federal government department heads. Speaking effectively and maintained cooperative working relationships with members of a variety of agencies achieving desired results.
 Adapted to diverse environments and worked effectively with a variety of nationalities, races and cultures.

Experience
32+ years
Education
California State Fire Marshal
Training Academy, BA,
Emergency Management, 2009
College of San Mateo
AS, 2007 Fire Science Technology
CA Emergency Medical Technician:

CA State Fire Office -Certified
#E0072222 National Registry EMT
- Certified #E3031605
Napa Valley College Administration
of Justice / Communications/
Business Management, 1991-1994
Santa Barbara College General
Education / 1981-1983
Certificates & Achievements
(California State Fire Academy)
CFSTES certified State Fire
Marshal #460-0458, 10/12/07
CFSTES certified Plans Examiner
#360-0458, 10/20/05
CFSTES certified Fire Protection
Specialist #072105-3, 07/21/05
CFSTES certified Fire Prevention
Officer #000050, 05/30/03
CFSTES certified Fire Prevention
Public Education Officer I/II
#072105-4, 07/21/05
Fire Management 1, 2A, 2B, 2D,
2E, (120hrs.)
CSFTES/FSTEP Regional
Instructor for teaching SFM
classes (09/16/04)
Fire Instructor 2B (40hrs.)
Fire Prevention 1A, 1B, 1C, 2A, 2B,
3A, 3B, (200hrs.)
CFSTES certified Fire Investigator I
#130-0458, 12/01/05
Fire Investigation 1A, 1B, 2A, 2B,
PC 832 Arrest & Control
CSTI Hazardous Material First
Responder Awareness and
Operations
ICS I-100, I-200, I-300, I-400 series:

Basic, Interim & Advanced Incident
Command
ICS I-120 Introduction to Exercises
& ICS I-235 Emergency Planning
ICS S-203 Incident Information Officer
ICS S-401 Safety Officer 12/02/04
(40hrs)
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Rebecca Lauricella
Redwood City Fire Department, CA
Fire Prevention Officer/Fire Investigator Acted as a Deputy to the Fire Chief 2003 to 2009
 Ability to command with respect, treating people with respect and dignity at all times with the outcome of the desired result. Worked effectively with Command Staff and all City Dept’s.  Responsible for developing, implementing and managing Fire Code Enforcement.  Operated the City’s EOC (Emergency Operation Center) FEMA compliance. (on call for all emergencies and fire investigations.) Adapted to diverse environments working with a variety of nationalities, races and cultures.

Town of Hillsborough Fire Department, CA
Fire Marshal/Fire Inspector
1999 to 2003
 Worked effectively with the Command Staff, City Attorney and operations of the Town’s EOC (Emergency Operation Center) in compliance with FEMA. Similar to Redwood City Fire Department Duties.

Menlo Park Fire Protection District, CA
Fire Prevention Officer Acted as a DFM to the Fire Chief 1997 to 1999
 Worked effectively with the Command Staff and all City Departments and maintained the Fire Prevention and Code Enforcement divisions.
 Assisted with the operations of the City’s EOC (Emergency Operation Center) in compliance with FEMA. Similar to Redwood City Fire Department duties.

Napa County Sheriff’s Department, CA
Sheriff’s Specialist
1989 to 1991
 Responsible for knowledge of CAD, CLETS and the NCIC computer systems.  Communicated, planed and coordinated operations with; Dispatch, Emergency Services and Fire in the EDC / EOC (Emergency Dispatch/Operations Center) and was on call for EDC and EOC emergencies.
 Prepared the court calendar and was responsible for accurate record keeping of confidential information.

Santa Barbara Police Department, CA
Police/Fire Communications
1986 to 1989
 Responsibilities; similar to those listed for Napa County Sheriff’s Department.

Additional Certificates
 Photovoltaic Systems – Fundamentals/Fire Operations, CSFM, 07/29/08  ICC International Code Council‐ CFC Uniform Fire Code certification 97 transition (WFCA‐ICC) / 03/15/06
 CFC Inspector/NCSA National Code Services/#CFC0105.07, 08/08/06, WFCA  CFC Inspector/Uniform Fire Code Association/#500390‐00,02/14/06, WFCA  CFC Inspector/Uniform Fire Code Association/#500390‐00,02/14/03, WFCA  NFPA Code Change/IFC Code Review / Bay Alarm Inc., 01/10/08, NFPA 126 of 1216
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Bernard (Bernie) Zipay, MCP
Building Official
1 of 3
Experience Summary
Bernie is an experienced Inspector of Record with more than 23 years in the construction industry as an Inspector for both residential and commercial projects. He has inspected large commercial, industrial, and institutional projects and obtained numerous ICC certifications, as well as a California contractor license and California OES Evaluator license. Bernie has worked on multi-million-dollar projects such as the Napa Valley Estate, which spanned 21 acres. In addition, he is well known for his excellent customer service approach with the building community and fellow inspectors.

Select Professional Experience
4LEAF, Inc.

Lead Inspector/Inspector of Record
2021 - Present
Bernie is currently working for 4LEAF as a Lead Inspector/Inspector of Record, where he performs all trade inspections for commercial and residential projects. He monitors and performs inspection services in accordance with the approved plans and specifications.

County of Napa – Napa, CA
Building Inspector III
2016 – 2021
• Assigning of inspections, dealing with customer complaints, and communications with the department director as well as other city departments.
• Provided mentoring and technical assistance to the staff regarding commercial, industrial, and residential building projects throughout the county.
• Reviewed construction plans for conformance to the applicable codes.

Experience
23+ years
Education
A.S. in Construction/Building Inspection
Diablo Valley College
Mechanical Engineering Technology
Pennsylvania State University
Certifications
ICC Residential Energy Inspector/Plans
Examiner
ICC Residential Mechanical Inspector
ICC Spray Applied Fire Proofing Special
Inspector
ICC Commercial Combination Inspector
ICC Residential Electrical Inspector
ICC Commercial Energy Inspector
ICC Commercial Electrical Inspector
ICC Residential Combination Inspector
ICC Residential Building Inspector
ICC Residential Plans Examiner
ICC Commercial Energy Plans Examiner
ICC Commercial Mechanical Inspector
ICC Accessibility Inspector/Plans Examiner
ICC Residential Plumbing Inspector
ICC Residential Fire Sprinkler Inspector
ICC Combination Inspector
ICC Commercial Building Inspector
ICC Fuel Gas Inspector
ICC Commercial Plumbing Inspector
ICC Building Plans Examiner
ICC Fire Plans Examiner
ICC Electrical Inspector
ICC Mechanical Inspector
ICC Plumbing Inspector
ICC Master Code Professional
ICC Certified Building Official
ICC Building Code Specialist
ICC Building Codes and Standards Module
ICC Building Inspector
IAPMO Certified Plumbing Inspector 2015 UPC
#N99696
California OES (SAP) Evaluator ID #72924
California Contractor CSLB #817037, BGeneral, C-5, C-6, C-10 127 of 1216
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Bernard (Bernie) Zipay, MCP
Diablo Valley College – Pleasant Hill, CA
Adjunct Faculty/Civil/Construction Management Technology 2017 - 2021
• Taught variety of courses in the program including Introduction to construction methods and practices construction materials, basic estimating, print reading, AutoCAD applications in construction management, BIM, project management, building systems and safety.

City of American Canyon - CA
Planning Commissioner
2015 - 2019
• Regulated the use and appearance of buildings, structures, and land. • Made land use decisions consistent with the policies and plans formally adopted by the city council.
• Regulated location, height, and size of buildings and structures, the size and use of lots, yards, courts, and other open spaces and the percentage of a lot which may be occupied by a building or structure along with the intensity of land use.

Town of Danville - CA
Senior Building Inspector
2014 - 2016
• Conducted field inspections of industrial, commercial, and residential buildings during various phases of construction and remodeling to assure compliance with all local, state, and federal building codes.
• Reviewed plans and conferred with architects, engineers, contractors, developers, and other interested parties, and explain, interpret, and provide guidance regarding all applicable codes within area of responsibility.
• Maintained records of building and inspection activities and completed related reports. • Issued certificate and permits as appropriate.
• Assisted in researching problems and complains regarding commercial and residential buildings, building construction, and code compliance.

Interwest Consulting Group – Roseville, CA
Building Inspector
2013 - 2014
• Inspected, evaluated, and determined the structural soundness and quality of buildings and other projects including remodels, add-ons, and other construction overseeing plumbing, heating, and electrical installations to ensure they are conducted safely and according to laws, regulations, and standards.
• Enforcing all aspects of architectural projects follow zoning regulations, building codes, and contract specifications according to federal, state, and local ordinances.

Ledcor Construction Inc - Napa, CA
Project Carpenter
2011 - 2013
• Installed wooden structures such as roofing frames, rafters, partitions, joists, and stud work. • Designed and installed cabinets, shelving, fitted furniture, drywall, and insulation. 128 of 1216
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Bernard (Bernie) Zipay, MCP
• Read blueprints and designs to work to specifications prepared by other construction professionals, architects, and building code recommendations.

Ryan Associates – San Francisco, CA
Project Foreman
2005 - 2008
• Coordinate tasks according to priorities and plans and schedule/monitor attendance of crew. • Supervise and train workers and tradespeople and allocate general and daily responsibilities. • Reviewed all project activities, work equipment and sites every day to ensure everything is performed to company standards as well as to the latest OSHA regulations and standards. • Met with other managers/supervisors and necessary personnel as required to fully resolve conflicts, complications, and other issues according to company and client standards/requirements.

Fisher Development GAP Inc., Builder – San Francisco, CA Superintendent
1997 - 1998
• Ensured all required materials, equipment, and inspections occur to support the project schedule.
• Responsible for site safety and ensure the overall jobsite is safe for workers and visitors as well as manage compliance with established company safety policies. • Reviewed and managed project plans, specifications, and manufacturer’s data and execute project based upon said documentation.
• Generate RFI’s as required to ensure completeness of the project documents and identifying and clarifying any discrepancies.

United States Marine Corps
Active Duty
1984 – 1994
• Warrant Officer/Nuclear-Biological-Chemical Operations Officer/Project Manager Natural Resources & Environmental Affairs.
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Brent Hipsher, CBO, CASp
Combination Building Inspector / Fire Inspector / Inspector of Record 1 of 2
Experience Summary
Brent is a certified Building Official with nearly 25 years of construction related experience; ICC Certified Combination Building Inspector as well as two college certificates in Building Inspection, Construction Management, and has a Certified Access Specialist Certification (CASp #422). Brent has worked with a number of different jurisdictions including the Town of Portola Valley, City of Milpitas, City of Dublin, and the City of Palo Alto where he has served in positions as Building Official, Plans Examiner, and Combination Building Inspector.

Select Experience
4LEAF, Inc.

Combination Building Inspector / CASp / Building Official / IOR 2016 - Present
Brent is a key member of 4LEAF’s Inspection team as he serves in a number of different capacities including; Combination Building Inspector, Certified Access Specialist, Inspector of Record, and AsNeeded Building Official. Brent has worked with numerous 4LEAF clientele including the cities of Emeryville, Newark, Hollister, Pleasanton, and Fremont to assist with any as-needed building inspections ranging from residential to commercial for all trades. Brent also performed IOR services at San Jose State University on 23 different miscellaneous campus projects. Most recently Brent was assigned to be the Interim Chief Building Official for the County of San Benito. Brent supervised the Building Division staff which included Building Inspectors, Code Enforcement, and Front Counter staff as well as the $1 Billion Panoche Solar Farm Project.

Regional Operations Center (County of San Mateo)
Inspector of Record
2016 - Present
Currently Brent is working on behalf of
4LEAF at the County of San Mateo’s
Regional Operations Center as the
Inspector of Record. This $37 Million
project is set to establish the County
with one of the top 911 Emergency
Dispatch Centers in the Nation.

Experience
25 years
Certifications
DSA CASp # 422
ICC Certified Combination Building
Inspector
ICC Certified Building Official
ICC Certified Combination Inspector
ICC Certified Electrical Inspector
ICC Certified Mechanical Inspector
ICC Certified Plumbing Inspector
Fire Inspector 1A-1D & 2A-2D
Education
California State University, San Jose
Building Inspection Certificate
College of San Mateo
A.S. Degree Inspection Certificate
A.A. Degree Inspection Certificate
Professional Affiliations
International Code Council
ICC Peninsula Chapter – Past President
IAPMO Current Chair
IAPMO Research and Testing
Committee
IAPMO Answers and Analysis
CALBO California Certification
Committee
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Brent Hipsher, CBO, CASp
The project includes a new 9-1-1 dispatch center, which will be housed on the second floor. The call center is currently housed in the county’s jury room, which can hold no more than 100 people. The new call center will be roughly double that size, accommodate up to 350 employees and contain nine additional workstations. Once constructed, this LEED Gold project will allow cities within the County of San Mateo County to share the new call center and it will meet the state and national goals of consolidated systems and operations, which will provide opportunities for all public safety agencies to take advantage of the state-of-the-art facility and the new technology we will use.

City of San Mateo | 2014 - Present
Deputy Building Official/Fire Inspector
For approximately one year, Brent worked at the City of San Mateo in the Building Services division as a Deputy Building Official and Counter Manager where he managed the inspection, plan check, and front counter personnel. Brent also spent several months working with San Mateo Fire as a City Fire Inspector.

Kutzmann and Associates – City of Palo Alto | 2007 -2014 Building Inspector/Plans Examiner
For approximately seven years Brent worked with the City of Palo Alto as a consultant inspector and plans examiner. Initially, Brent worked in the office as a plans examiner and facilitated customer service related to code questions and over-the-counter plan checks at the Building Counter. Previously, Brent has served the City on a number of residential and commercial inspection projects including:
• HP Executive Center
• Arbor Real (250-unit multi-family)
• Tesla
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John Lyons
Building Inspector I
1 of 1
Experience Summary
John is an ICC Certified Building Inspector and a certified Uniform Mechanical Code Inspector possessing nearly 40 years of experience in the construction industry. While working for 4LEAF, John has performed building inspections on behalf of numerous jurisdictions including Folsom, Fremont, Rio Vista, Modesto, Rocklin, Galt, Livingston, and Brentwood.

John’s experience includes inspecting workmanship and materials in construction projects for conformance with relevant plans and specifications, preparing and maintaining inspection reports, performing basic plan reviews, issuing permits, and performing fee calculations.

Quite notably, John was a journeyman‐level sheet metal worker and was previously responsible for installing HVAC systems for new construction projects. As such, John’s work background provides him a unique technical edge during his inspections of these systems.

Select Project Experience
4LEAF, Inc.

Building Inspector I
John is currently providing Building Inspection services for 4LEAF. In this role, John has been responsible for identifying and enforcing a variety of codes, ordinances, and standards violations for conformance with plans and specifications. John’s other dutiesinvolve working with diagrams,specifications, plans, and similar documents; reading and interpreting building ocnstruction and engineering plan specifications and codes; and interfacing with architects, engineers, contractors, builders, homeowners, and tenants to ensure they understand the requirements and restrictions of their project.

Western Allied
Sheet Metal Worker
Prior to joining 4LEAF, John was a sheet metal worker for Western Allied. His job involved working at various jobsites, installing HVAC systems for construction projects.

Aire Sheet Metal Inc.

Sheet Metal Worker
During his apprenticeship and journeyman years, John worked for Aire Sheet Metal Inc. During his with the company, he was responsible for running a series of small projects for the company, primarily those dealing with HVAC installations.

Experience
40 years
Registrations
ICC Certified Building Inspector
#8232365
Uniform Mechanical Code Inspector
N91509
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George Cortez
Building Inspector
1 of 2
Experience Summary
George is a building inspector with nearly 30 years of experience in the industry. In the past, he has overseen the construction of numerous single-family homes. As an owner of a construction company, he was responsible for managing and directing trade partners through these projects from beginning to end. As part of his duties, George frequently consulted and collaborated with, engineers, architects, and city officials to ensure that the final product met their expectations.

George’s time in the business has honed his sense of urgency and the drive that is required to survive in this fast-paced and competitive work environment. His experience and passion for working in the industry, combined with his time management and leadership skills, makes George a great fit for the inspection industry.
__________________________________________________________________________________ Select Project Experience
4LEAF, Inc.

Building Inspector l
February 2017 - Present
George has been performing residential inspections on new residential sub-divisions as well as alterations and additions to complex dwellings. He has a great demeanor and uses the “partnership approach” while working with his customers to maintain progress while ensuring a safe structure. George has been successfully assigned to the cities of Fremont, Union City, Cupertino, Gilroy and Hollister.

Cortez Construction
Owner/Contractor
2000 - 2017
As the owner of a construction company, George successfully followed safety regulations while ensuring that the work was completed on time and on budget. He acted as the site supervisor, scheduled the labor and materials, and estimated construction projects.

Acosta Plaza Apartments
Apartment Manager
1995 - 2002
George managed all aspects of the apartment complex. He handled the day to day operations while he maintained a safe environment in each unit ensuring that all of the residents were satisfied with his prompt service.

Experience
29 years
Education
Technical Training Center, Campbell
CA
Certifications
CSLB B & C8
ICC Residential Building Inspector
ICC Commercial Building Inspector
ICC Combination Inspector
Aspirations to be a residential
combination inspector by early
2018
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Mark Hoadley
Senior Combination Building Inspector
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Experience Summary
Mark is a certified combination commercial and residential Building Inspector. Mark has more than 20 years of construction experience including work as an electrician, Superintendent, Quality Control Inspector, and Inspector of Record. Mark has most recently worked for the City of Dublin for approximately five years on behalf of 4LEAF. Prior to that, Mark has spent 12 years as an Inspector of Record where he has inspected project between $3 Million to $90 Million. Projects include Courthouses, Schools, and Commercial Construction. Mark has worked throughout the Bay Area and has been a reputable IOR capable of completing large projects individually or as a member of a team.

Select Professional Experience
4LEAF, Inc.

Senior Combination Building Inspector
2015 ‐ Present
Mark is currently working for 4LEAF and was
most recently assigned to the City of Dublin
for the past five years. Mark has worked on
multi‐family, residential, commercial, and
OSHPD 3 projects. Most recently, Mark
helped complete the OSHPD 3 Kaiser
Medical Center located adjacent to I580 where he worked hand‐in‐hand with McCarthy Building group.

Douglas Hahn Inspection Services, Inc.

Inspector of Record for Administrative Office of the Courts 2012 ‐ 2015
Mark worked for more than three years as an Inspector of Record for Douglas Hahn on multiple Administrative Office of the Courts projects including:
‐ Hayward Hall of Justice Remodel
‐ South County Justice Center Courthouse ($62 Million), Porterville, CA
‐ Yolo County Superior Courthouse ($90 Million), Woodland, CA Experience
20+ years
Education
ABC Training Program, Electrical
Norte Vista High School, Riverside,
CA, 1991
Certifications
ICC Certified Combination Building
Inspector
ICC Certified Commercial Building
Inspector
ICC Certified Commercial Electrical
Inspector
ICC Certified Commercial Mechanical
Inspector
ICC Certified Commercial Plumbing
Inspector
ICC Combination Residential
Inspector
ICC Certified Residential Building
Inspector
ICC Certified Residential Mechanical
Inspector
ICC Certified Residential Electrical
Inspector
ICC Certified Residential Plumbing
Inspector
DSA 2
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Mark Hoadley
KCI
Inspector of Record for San Francisco Unified School District Projects 2011‐2015
Mark worked on behalf of KCI providing Inspector of Record services for numerous San Francisco Unified District Projects including:
‐ Spring Valley Elementary School Modernization ($5 Million) ‐ Downtown High School ($5 Million)
‐ Cabrillo Elementary School ($3 Million)
‐ Spring Valley Elementary Structural Renovation and Masonry Repair ($3 Million) Eagle Enterprises
Inspector of Record
Mark worked for Eagle Enterprises for more than seven years as an Assistant Inspector of Record, Quality Control Inspector, and Inspector of Record. Mark worked on a number of projects including:

Inspector of Record
‐ San Francisco City College Alemany Civic Center and Downtown Campus ($10.5 Million) – 2008‐2010 QC Inspector
‐ Kaiser Hospital Replacement, Vallejo, CA ($350 Million) – 2006‐2008 Assistant Inspector of Record – 2003‐2006
‐ Santa Clara Valley Medical Center ($3 Million)
‐ Franklin McKinley Ambulatory Center, San Jose
‐ Hazel Hawkins Memorial Hospital MRI Wing Addition
‐ Dianne Feinstein Elementary School ($15 Million)
‐ San Francisco City College Wellness Center ($45 Million) GC Superintendent/Electrician
1998‐2003
Commercial: Restaurant Remodels, carpentry, electrical, mechanical, plumbing, tile, drywall Electrician
1992‐1998
Commercial and Residential: Schools, Banks, Data Centers, Warehouses, office, Luxury Condominiums, Multi‐Family, etc.
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Shenandoah Culp
Permit Technician
1 of 1
Experience Summary
Shenandoah is a highly organized Permit Technician with over 6 years of experience in customer service. Her background has instilled her with skills to be highly proficient in data integration, organization, and communications. Her excellent interpersonal skills have heightened her capacity to build rapport with customers. Shenandoah is proficient in the analysis and interpretation of data, which contributes to her ability to explain rules and regulations to permit applicants clearly and concisely. She has a remarkable drive to excel, and routinely offers motivation and support to colleagues who need extra encouragement making her a valuable team member to any jurisdiction.

Select Professional Experience
4LEAF Inc.

Permit Technician
2022 – Present
Shenandoah is responsible for serving the public at the Building Department counter for various jurisdictions, which has included the City of Folsom. Some of her duties include accepting plans for plan check, verifying accuracy and completeness of information, calculating permit fees, filing, and acting as support staff to others in the Department.

Wine and Roses Café – Lodi, CA
Barista
2021 ‐ 2022
Shenandoah worked as the closing barista and was responsible for preparing and handling food, handling money, and providing reliable customer service.

Sherwin‐Williams – Lodi, CA
Paint Handler
2019 – 2020
Responsible for answering phones with proper customer service, lifting and mixing paint buckets with attention to detail and care, matching paint colors, and providing dependable customer service.

Day‐O Espresso and Smoothies – Lodi, CA
Shift Supervisor/Barista
2018 – 2019
Experience
6+ Years
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Cindy Lucas
Senior Permit Technician / Trainer
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Experience Summary
Cindy is an ICC Certified Permit Technician and Trainer with over 10 years of experience managing projects in various industries. Her experience in these areas have supported her role as a Permit Technician for various municipalities. Cindy excels as a Permit Technician and Trainer as she delivers the “partnership approach” mindset and provides excellent customer service delivery to all her contacts.

Select Professional Experience
4LEAF, Inc., Pleasanton CA
Sr. Permit Technician/Trainer
January 2020 – Present
Cindy excels in the role of Sr. Permit Technician and also provides quality training to staff who are developing their skills as a Permit Technician. She is highly skilled at performing the technical and clerical duties to support the development process. She is able to review development applications for completeness and accuracy, properly directs development questions to appropriate personnel, and is able to calculate, collect, and document fees associated with development applications. Cindy understands the importance of building and maintaining positive working relationships with co-workers, other staff, and the public using principles of superior customer service. 4LEAF, Inc., Pleasanton CA
Proposal Coordinator
April 2018 – January 2020
Cindy has produced and ensured the delivery of top quality, on‐time and effective proposals, qualification packages, presentations, etc. She assisted with the overall pursuit process to ensure that the overall theme, technical scope, staff qualifications, and project experience are accurate, up to date, well written, and graphically pleasing. Cindy supported with the development, design, coordination, production, editing, proofing, and delivery of high‐quality submittals and accompanying marketing materials.

Experience
10 + years of project management
Education
CA State University Chico
BA – Graphic Arts
Butte College - AA
Certificates
ICC Certified Permit Technician
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Sarrah Patton
Code Enforcement Officer
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Experience Summary
Sarrah has more than 10 years of staff management experience, 5 of which are centered around Code Enforcement and housing laws. Her academic experience focused on Fair Housing and has aided in the development of her professional career endeavors as she entered the Code Enforcement industry. Her skills include Case Management, Habitability Codes, Municipal Client Relations, Landlord & Tenant Rights, Conflict Resolution, and Enforcing Municipal Codes with an emphasis on Planning Regulations. Sarrah’s background in Real Estate and Fair Housing make her a strong Code Enforcement Officer as she is able to enforce municipal codes and violations that lead to the prevention of public nuisances and provide a safe and compliant environment for jurisdictional residents.

Professional Experience
4LEAF, Inc.

Code Enforcement Officer
2022 - Present
Sarrah performs the following Code Enforcement duties for our clients:
• Inspect land, structures, vehicles, and stored materials for compliance with applicable planning, zoning, and other codes and laws.
• Respond to complaints regarding municipal and other code violations, laws, or statutes where enforcement authority is defined.
• Issue citations to property owners and worked with them to bring property into compliance. • Compile notes and photographs on assigned cases and researched property ownership. • Prepare inspection and abatement warrants for approval. • Investigate codes, licenses, and fee violations and issue appropriate warnings and citations.

Pacific Union (DBA: COMPASS) – City of Napa, CA
Operations Manager
6/2019 - 9/2021
In her prior role, Sarrah’s responsibilities included operations and office management, supply ordering and organization, equipment management and troubleshooting, A/R delegation, and marketing collateral assistance, creation, and distribution. She also managed a team of 21 agents, which helped advance her skills in multi-tasking and leadership—qualities that she has continued to develop Experience
5+ years
Education
Fair Housing
National Fair Housing Alliance
Fundamentals, Testing Coordination
Denver Metro Fair Housing Center
Accounting & Communications
East Central University
Certifications/Licenses
Certified Transaction Coordinator
Certified Typist
Licensed Real Estate Agent
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Sarrah Patton
throughout her career. Her experience in Fair Housing and Case Management allowed Sarrah to accomplish her duties as Operations Manager and led to her interest in a career in Code Enforcement.

Fair Housing Napa Valley – City of Napa, CA
Intake Specialist, Fair Housing Specialist II
7/2015 - 5/2019
As an Intake and Fair Housing Specialist, Sarrah’s duties centered around case management, advocacy for protected classes, code enforcement, database entry, and HUD (Housing and Urban Development) grant reporting. She upheld processes outlined by the National Fair Housing Alliance, Share the Care, and Born to Age organizations to ensure equal rights for protected classes in regard to potential discrimination concerning housing situations. This role progressed Sarah’s interest in the detection and prevention of building code violations.

South Napa Earthquake Recovery Group
Case Manager
3/2015 - 7/2015
Sarrah’s experience as a Case Manager introduced her to working with residents and clients who had been affected by a devastating situation and allowed her to explore housing codes while working to identify the needs of clients impacted by the 2014 earthquake. In her role, Sarrah procured resources and referred clients to necessary FEMA, City, and County programs. She also assisted clients with applying for resources.
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Jennifer Keleher
Code Enforcement Officer
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Experience Summary
Jennifer has over 16 years of staff management experience. She acquired a breadth of municipal knowledge and skills in her time working at the City of Santa Rosa and has exceptional skills in conflict resolution. Jennifer is excellent at communicating and enforcing municipal codes and violations to prevent public nuisances and provide a safe and compliant environment for jurisdictional residents.

In her recent placements providing Code Enforcement services to the City of Larkspur and the City of Pinole, Jennifer ensures that inspections and evaluations for both residential and commercial structures are compliant and follow the appropriate codes and regulations.

Professional Experience
4LEAF, Inc.

Code Enforcement Officer
2022 - Present
Jennifer performs the following Code Enforcement duties for our clients:
• Inspects and evaluates residential and commercial buildings and structures for compliance with the appropriate codes, other applicable regulations, and approved plans and specifications. • Responds to complaints regarding municipal and other code violations, laws, or statutes where enforcement authority is defined and work with property owners issued citations to bring property into compliance.
• Compiles notes and photographs on assigned cases and researches property ownership. • Prepares inspection and abatement warrants for approval. • Investigates codes, licenses, and fee violations and issues appropriate warnings and citations.

Artizen Staffing Agency, City of Santa Rosa Code Enforcement Senior Administrative Assistant
1/2022 - 6/2022
• Produced and edited electronic letters, memoranda, reports, and other materials. • Understood, interpreted, and provided specific information regarding department services or policies to the public or other city employees, in person, over the phone, or by mail. • Prepared documents such as agenda, memoranda, bid specifications, permits, legal notices, personnel action forms, purchasing requisitions, payment requests, evaluations, and other materials.

Experience
16+ years
Education
Certified Dental Assistant
College of San Mateo
Skills
MS Office Suite
Accela
Data Ticket
Google Suite
Canva
Adobe Acrobat Pro
Hansen
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Jennifer Keleher
• Proofread, coded, checked, and recorded information.
• Established and maintained alphabetical, numerical, index, and cross-reference files. • Composed routine correspondence and reports on behalf of managerial and professional staff.

City of Santa Rosa Finance Department (Parking Division) Senior Administrative Assistant
2020 - 2021
• Composed routine correspondence and reports on behalf of managerial and professional staff. • Gathered and recorded financial statements as well as made daily cash deposits, received and recorded fees for permits and citations, and performed arithmetical calculations. • Created, modified, and revised forms, computer applications, and other related material and processes.
• Created and distributed financial reports to various departments.

National Indian Justice Center
Administrative Assistant / Training Coordinator
2017 - 2020
• Provided support for on-site training including participant registration, distributing training materials and evaluations, and preparing and printing training manuals. • Managed hotel contracts from start to finish including negotiation of meeting space, audio/visual coordination, room block reservation, and food and beverage orders. • Coordinated travel for staff and consultants, entered all payments into QuickBooks, and created expense reports for the Finance Manager.
• Tracked and updated grant tasks/budgets and created financial reports for grant reporting. • Assisted with creating job descriptions and performed general office duties.

Sonoma State University, School of Science and Technology Administrative Assistant II
2016 - 2017
• Supported senior advancement staff with calendar appointments per direction from VP of Advancement and/or senior executives.
• Served as receptionist for the main office providing customer service to students, faculty, staff, family, and community members as well as directed visitors, and verified appointments. • Processed and prepared documents, records, and forms, gathered data, completed data entry, and prepared standard reports.

Social Finance (SoFi)
Office Manager
2015 - 2017
• Served as a liaison between teams and worked with departments across the company promoting communication and collaboration as a culture carrier. • Prepared and facilitated department events.
• Scheduled and set up meeting rooms as well as scheduled meetings and travel. 141 of 1216
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OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION C

EXPERIENCE, QUALIFICATIONS

AND REFERENCES
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 7 Section C: Experience, Qualifications and References October 25, 2022 SECTION C: EXPERIENCE, QUALIFICATIONS AND REFERENCES
City of Pinole, CA
Code Enforcement, Plan Review, Inspection, and Chief Building Official 4LEAF has been working with the City of Pinole in several capacities including Plan Review, Code Enforcement Programs, Inspections, and providing an Interim Chief Building Official. These services assist the community in updating their construction to be in compliance with the current codes, especially for residents who did not go through a formal permitting process.

Housing Program – Code Enforcement
4LEAF is currently providing inspection and project administration support services to residents of the City who have completed work without going through a formal permitting process. Through strong organization and effective communication, the community has been very receptive to getting their properties up to the current codes and standards and avoiding life‐safety construction hazards to the community. Both our Inspectors are working diligently to maintain a database of cases and track permitting progress on properties that need inspections to verify their property meets current residential health and safety code and the adopted California Building Codes.

Interim Chief Building Official
4LEAF provided the City with an Interim Chief Building Official. Lucas Chapman, CBO was with the City of Pinole on behalf of 4LEAF for more than one year. Lucas routinely performed plan reviews and inspections on large commercial and important City projects. Lucas also helped manage up to two Permit Technicians and one Building Inspector.

CRW Permitting System Automation
4LEAF recently provided the City of Pinole with Administration assistance for the upgrades to their CRW Permitting System. Our staff helped organize and administer workarounds to allow staff to successfully navigate the permitting system, integrate with other departments, and interface with the community to process permits in a reasonable time frame.

Building Inspection Services and Emergency Response Team 4LEAF provides all the inspection services for the City to include residential and commercial inspections for all trades including Building, Mechanical, Electrical, and Plumbing. Our firm provides after hours and weekend response to emergency life‐safety situations due to fire, weather damage, or power loss to determine if the residences were safe to resume occupancy.

Client Name: City of Pinole
Project Location: Pinole, CA
Client Contact: Tamara Miller, Public Works Director
Client Address: 2131 Pear St, Pinole, CA 94564
Client Phone: (510) 724‐9010
Contact Email: [email protected]
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 8 Section C: Experience, Qualifications and References October 25, 2022 City of San Pablo, CA
Code Enforcement, Plan Review, Inspection Services, and Chief Building Official For the past 4 years, 4LEAF has been working with the City of San Pablo in several different capacities including Code Enforcement, Plan Review, Inspections, and Interim Chief Building Official to assist the community in helping its customers update their construction to maintain compliance with the current codes, especially those who did not go through a formal permitting process.

Housing Program – Code Enforcement
4LEAF is currently providing inspection and project administration support services to City of San Pablo residents who have completed work without going through a formal permitting process. Through strong organization and effective communication, the community has been receptive to getting their properties up to the current codes and standards and avoiding construction hazards. Both of our Inspectors, Steven Mello and Greg Adams, are working diligently to maintain a database of cases and track permitting progress on properties that need inspections to verify their property meets the current residential health and safety code and the current adopted California Building Codes. Our Project Administrator works both on‐site and off‐site coordinating, managing, and assigning inspections regarding this program.

Interim Chief Building Official
4LEAF has provided the City with an Interim Chief Building Official for more than two years in this capacity. 4LEAF’s Building Official routinely performs Plan Reviews and Inspections on large commercial and important City projects and has helped manage up to two Permit Technicians, one Building Inspector, and three Permit Technicians.

Building Inspection Services
4LEAF provides all the inspection services for the City to include residential and commercial inspections for all trades including Building, Mechanical, Electrical, and Plumbing. 4LEAF personnel is responsible for inserting all the inspection results into the City’s permitting system CRW.

Client Name: City of San Pablo
Project Location: San Pablo, CA
Client Contact: Charles Ching, Assistant CM
Client Address: 13831 San Pablo Ave., San Pablo
Client Phone: (510) 215‐3031
Contact Email: [email protected]
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 9 Section C: Experience, Qualifications and References October 25, 2022 Project Development Unit (PDU) ‐ County of San Mateo, CA Building and Fire Plan Check, Fire Inspection, and Inspector of Record Services 4LEAF is currently performing Plan Check and Inspector of Record services for multiple projects on behalf of the County of San Mateo’s Project Development Unit. This $1 Billion program consists of up to 18 projects over the course of more than five years. 4LEAF is responsible for the combination inspections and inspection reports related to all projects including:

Regional Operations Center
The new 37,000 square foot, two‐story Regional Operations Center (ROC) will be located on the County Center campus where the motor pool was once located. On a daily basis, the Center will house 9‐1‐1 Public Safety Dispatchers, an Emergency Operations Center, and the Office of Emergency Services. More importantly, the ROC will serve as a hub for public safety responders during major catastrophic events. The building will achieve LEED Silver certification from the U.S. Green Building Council and is the largest project funded to date by Measure K.

Skylonda Fire Station #58
This project consists of a barracks/office building consolidating the functions and operations of two existing structures into a single structure. The barracks/office building will contain administrative offices and related support spaces, conference and training rooms, a kitchen and dining room, dayroom, dorm rooms, fitness rooms, showers, and restrooms. A new primary vehicular access connection shall be provided to Skyline Boulevard to facilitate improved traffic sightlines and vehicle turning radiuses.

Animal Shelter
The County of San Mateo is constructing a new animal shelter that will be located at the Coyote point site of the current animal shelter to replace the existing shelter buildings. This Design‐Build project will contain programmed space for a variety of mandated animal care services, limited community services, clinic services, and administrative services. The project currently underway will replace the existing facility with a new approximately 27,000 square foot animal shelter facility.

Additional Projects:
• County Office Building #3 • Parking Structure #2 • Portola House • Cordilleras • San Mateo Medical Center • Pescadero Fire Station • South San Francisco Health Center • La Honda Fire Station • Pine Street Project • Sanchez Adobe Visitors Center • Maple Street Homeless Shelter Client Name: County of San Mateo, PDU
Project Location: County of San Mateo, CA
Client Contact: Adam Ely, Director
Client Telephone: (650) 599‐9063
Client Email: [email protected]
Completion Date: Varies by Project
Total Program Cost: ~$1 Billion
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 10 Section C: Experience, Qualifications and References October 25, 2022 City of Cupertino, CA
On‐Call Plan Review, Fire Plan Check, and Inspection Services 4LEAF performs on‐call building inspection, plan review, and fire plan review services for the City of Cupertino. 4LEAF has completed numerous residential and commercial plan reviews.

Apple Campus 2
4LEAF provided the Building, Fire, and Public Works Department Inspection services on the largest private commercial construction project in the Country. 4LEAF was tasked with mobilizing a project team of more than 20 Building, Fire, and Public Works Inspectors, Project Administration Staff, and Engineering team for this more than $6 Billion project. 4LEAF was responsible for coordinating the inspections in relation to the City’s permits and ultimately packaging milestones of the project for occupancy approval from the City’s Chief Building Official. The project included:
 Main Building – The Main Building accommodates up to 12,000 employees and comprises approximately 2.8 million sf.
 Corporate Fitness Center – Comprising approximately 100,000 sf.  Corporate Auditorium – Comprising approximately 120,000 sf and will hold up to 1,000 people.
 North and South Parking Structures – Two above‐grade parking structures of approximately 6,000 spaces.
 Central Utility Plant – Integrated parking structure and serves all buildings on the Main Building site.
 Phase 2 Research and Development Buildings – 600,000 sf of office, research, and development and two separate above ground parking garages.

Vallco
4LEAF was also selected to perform inspections for the $2.2 Billion Vallco project, which will provide approximately 430,939 sf of new retail along with 2,402 residential units and 1,981,447 sf of office with eleven (11) 22‐story mixed‐use high‐rise buildings connected by a 30‐acre green roof spanning the majority of the Vallco property.
4LEAF performed a review on the Main Street Cupertino Project. The 17.4 acre Downtown Cupertino project includes 130,000 square feet of retail space, 100,000 sf of office space, and 160 units of high‐end senior Housing, and a 250‐room hotel.

Agency Name:   City of Cupertino
Project Dates:   2010 ‐ 2018
Client Contact:   Albert Salvador, P.E., C.B.O., Chief Building Official Client Telephone:   Office: (408) 777‐3328
Client Address:   10300 Torre Ave, Cupertino, CA 95014
Contact Email:   [email protected]
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 11 Section C: Experience, Qualifications and References October 25, 2022 City of Palo Alto, CA
Building Inspection, Permit Technician, Plan Review
Since 2007, 4LEAF has provided several combination inspectors to assist the City staff with routine daily inspections for commercial and residential properties located throughout Palo Alto. Our inspection services vary from full‐time to temporary part‐time staff.

On‐Site Plans Examiners
Since 2010, 4LEAF has provided on‐site plans examiners for the City of Palo Alto. All Plans Examiners are registered Engineers in the State of California and are responsible for reviewing larger projects between $100,000 to $50,000,000 under the direction of the Chief Building Official. In addition, they will also assist the Permit Counter with over‐the‐counter plan reviews and general questions from the public. Some of the most recently reviewed projects include Skype, Stanford Medical Center, Technology Credit Union, and VMware. 4LEAF is currently reviewing and inspecting the following projects Stanford Biomedical Innovation Building – $126 Million
New research laboratory building for Stanford University School of Medicine. Four‐ story above garage and one below grade for a total of 216,647 SF. Wet‐bench research laboratories and associate support spaces, faculty offices and open office spaces workstations, conference rooms and staff amenity spaces. 2600 El Camino Real – $13.5 Million
New four‐story 62,616 SF office building over one level of basement garage parking (36,957 SF) office is structurally connected to a two‐story above grade parking garage (24,059 SF)
City of Palo Alto Public Safety Building – $84 Million
New three‐story, 136,873 SF City of Palo Alto Public Safety Building will have 2 levels of underground parking and will house the Police Department, 911 Emergency Dispatch Center, the Emergency Operations Center, the Office of Emergency Services, and the administration needs of the Fire Department.
744 San Antonio Rd. – $42 Million
Courtyard by Marriott and an AC Hotel by Marriott. Two, five‐story hotels (164,764 SF) hotels offering a combined 294 rooms with surface and underground parking.

ISO 1 Rating
With approximately 13 full‐time personnel working at the City of Palo Alto, 4LEAF was instrumental in the program put in place to achieve an ISO 1 Rating. In March of 2015, Palo Alto became the 8th City in the Country out of 14,000 Building Departments to achieve this status.

Client Name:   City of Palo Alto
Project Dates:   2007 ‐ Present
Client Contact:   George Hoyt, CBO, Chief Building Official Client Telephone:   Office: (650) 329‐2368
Client Address:   285 Hamilton Ave.  Palo Alto, CA 94301 Contact Email: George.Hoyt @CityofPaloAlto.org
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OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION D

SERVICES UNDERSTANDING
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 12 Section D: Services Understanding October 25, 2022
SECTION D: SERVICES UNDERSTANDING
The City of Pinole is seeking qualified firms to provide a variety of technical building support services on an as‐ needed basis. Given the volume of permit activity and development in the City of Pinole, the Community Development Department may require additional professional expertise to maintain existing levels of service across several of its core functions. 4LEAF can provide the City the following as‐needed services:

Plan Review Services
4LEAF will provide Plan Review for any type of structure to ensure compliance with all adopted codes, local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical, Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other applicable ordinances. The types of projects we provide these services for include Single‐Family Dwellings, large Multi‐Family Mixed‐Use Dwelling Units, Commercial, and Industrial.

Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
 Examining plans, drawings, specifications, computations documents, soils reports, and additional data.  Ascertaining whether projects are in accordance with applicable building and fire codes, and City ordinances, including but not limited to Title 24 and Title 25.  Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage.  Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as per the applicable laws.
 Reviewing plans to ensure conformity with use and occupancy classification, general building heights and areas, types of construction, fire resistance construction and protection systems, means of egress, accessibility, structural design, soils and foundations, and masonry.  Providing additional plan review services as requested by the City.  Conducting all plan review at the City Department or at a site mutually agreed upon in writing and.  Supplying all plan review staff with all code books and other basic professional references.

On‐ and Off‐Site Review
4LEAF can supply Registered Professional Engineers to the City to work on‐site performing structural plan review and non‐structural reviews at the jurisdiction’s discretion. Our experience includes checking for compliance with the structural, life‐safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances.

Process Mapping
4LEAF aims to bring departmental processes together by identifying and eliminating obstacles to streamline processes. Our subject‐matter experts visit each department within a jurisdiction to conduct an analysis of existing processes, identify how best to streamline separate departmental processes to improve workflow, and provide guidance and recommendations on an improved work plan. 149 of 1216
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 13 Section D: Services Understanding October 25, 2022
Plan Review QA/AC Review Process
Task 1 – Project Tracking Set‐up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City of Pinole each to track the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal.

Task 2 ‐ Complete Submittal Review
Upon receiving the plans from the City , 4LEAF will triage (preliminary plan review performed by 4LEAF plan review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans, calculations, reports, and other related documents) in order that we can begin our review. If the submitted package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed with our review.

Task 3 ‐ Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most qualified Plans Examiner and a turnaround time will be established. We will log each application into our database the same day the plans are received to assure that they are routed in a timely manner and to allow for daily project tracking.

Task 4 ‐ Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City of Pinole with a list of any items needing correction and clarification to comply with applicable building codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.

Task 5 ‐ Quality Control
Prior to submitting the plan review correction list to the City , the designated plan review project lead will review the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.

After completion of our quality control review a correction list will be e‐mailed to a designated staff member at the City of Pinole or as directed by the City .

The correction list and a 4LEAF transmittal form will include the following information: a description of the work, type of construction, occupancy group, square footage, number of floors, and sprinkler requirements.

Task 6 ‐ Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to resolve all unresolved issues after our second review. If it appears that there are complicated issues that might cause a project to go beyond our second review, we will communicate directly with the designer to resolve these concerns.

Task 7 ‐ Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting documents per the City of Pinole processing requirements and return them to the City , along with our letter of completion.
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 14 Section D: Services Understanding October 25, 2022
Turn‐Around Times
4LEAF has a tremendous reputation for completing projects on‐time and under budget. 4LEAF’s plan review team is widely recognized for quick turn‐around times and prompt service. Off‐site plan reviews are performed at our office, with plans transmitted by personal delivery or overnight service. The standard turn‐around time is within 10 business days for residential plan reviews and within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on your needs. 4LEAF also provides Fire Plan Review services.

Type of
Plans
Transportation
Pick up & Delivery
Initial
Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
Residential < 24 Hours   < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Multi‐
Family < 24 Hours   < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Residential
Remodel   < 24 Hours < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Residential
Addition < 24 Hours < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial < 24 Hours   < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial
Addition < 24 Hours < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial
Remodel < 24 Hours < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial
> 15,000 s.f. < 24 Hours   Negotiable Negotiable Negotiable   Negotiable   Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.

Pick‐up of all plans will be performed by 4LEAF staff within 24 hours of the City’s phone call or e‐mail. 4LEAF prefers to pick‐up and deliver the plans in person to communicate information that may be pertinent to the project and maintain consistent communication. At no additional cost, 4LEAF staff will transport the plans to and from the City upon a phone call to the 4LEAF office or simply e‐mail for “pick‐up” to [email protected]. 4LEAF’s EZPlan Review
EZPlan Review is our in‐house tracking software that acts as a communication tool between 4LEAF and the
jurisdictions we work with. The use of EZPlan makes
communication easy. This web portal allows users
visualize project due dates, notes, and status updates so that projects can be followed from start to finish.

Additionally, 4LEAF provides electronically stamped and uploaded copies of approved project plans, a value which saves clients time and resources. With the use of EZPlan, 4LEAF hopes to provide a level of ease and transparency during the off‐site plan review process.
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 15 Section D: Services Understanding October 25, 2022
Document Control
When plans and documents are received for review, 4LEAF’s Plan Review Manager and Document Control Technician analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are then transmitted through 4LEAF’s easily accessed EZPlan Review Portal which tracks initial and subsequent reviews and is open for view by the client. The City and their customers can view 4LEAF’s plan review control log through 4LEAF’s EZPlan Review Portal.

Plans then get distributed for review to a 4LEAF team consisting of Plan Review Engineers, Architect (a licensed state professional) and/or an ICC Certified Plans Examiner, as applicable. Our staff then performs his or her function of analyzing the plans and documentation for effective conformance to the state codes, referenced construction standards, and City amendments. 4LEAF’s code review methodology is “The Effective Use of the Codes” reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the project for quality control purposes and forwards comments or approvals to the client’s pre‐ designated contacts.

Off‐Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital capability, we offer full access to all 4LEAF engineers and plans examiners company‐wide, from any of our office locations. A protected online portal will be established to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. 4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for electronic and timely turnarounds resulting in permit issuance within 5‐7 business days.

Additional Technologies
Having served more than 350 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections. 4LEAF’s experience with tracking technologies includes, but is not limited to:

Structural Only Review
Upon request, 4LEAF will perform “structural only” reviews for the City. 4LEAF can communicate directly with the designers via email, in‐person meetings, and through our EZPlan Review system. 4LEAF prefers PDF files for “structural only” reviews as they allow several Structural Engineers to review plans together should there be design‐related questions. The majority of 4LEAF’s plan review engineers have a design background and work well with project designers.
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 16 Section D: Services Understanding October 25, 2022
Certified Access Specialist (CASp) 4LEAF has performed CASp inspections, plan review projects, and have consulted on numerous construction projects for accessibility questions and advice.

Building Department Staffing Services
4LEAF has a proven track record of providing Permit Technician/Counter staff and Building Officials to jurisdictions. 4LEAF can deploy such staff on short notice and offer training programs for department staff, if required. Our staff encompasses the right combination of experience, education, and certifications.

Permit Technician
4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the Planning and Building Department counter. 4LEAF has numerous of Permit/Counter Technicians on staff, many who are currently assigned to Building Departments throughout the state. All staff will have the materials, resources, tools, and training required to perform the job. Typical Permit Technician duties include:
 Accepting plans for plan check
 Verification that plans are accurate and complete
 Calculating permit fees
 Explaining ordinances and procedures to owners, contractors, developers, architects, and the public  Assisting with preparation of permit applications
 Receiving plans for Planning and Building permits and route to various agencies (if requested)  Accepting complaints on code violations, process, and record complaints  Answering phone calls for field and office staff
 Processing inspection requests
 Maintaining files for building permits
 Operating the Building Department’s computerized information system  Inputting a variety of information, including building permits and inspections  Completing related duties and responsibilities as assigned by Building Official and Senior staff members Building Official
4LEAF Interim Building Officials can provide in‐house plan reviews to the City, limiting the amount of projects distributed to outside consultants and helping the City achieve significant cost savings. The Building Official will act as an adjunct staff member to the City and work with City personnel and various departments to perform professional building services including but not limited to plan review, permit technician, building inspection, and code enforcement. Staff qualifications for this role include evaluating and documenting projects for compliance with applicable building standards and housing codes, on‐ and off‐site plan review, staff augmentation, and other building department related tasks. Proposed staff for this role will be appropriately trained and certified for all work.

Placement Schedule
Building Department Staff Interim Full‐Time
Permit Technician (ICC Certified) < 2 Days < 5 Days
Assistant Permit Technician/ Counter Staff < 2 Days < 5 Days Building Official < 2 Days < 15 Days
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 17 Section D: Services Understanding October 25, 2022
Fire Plan Review Services
Our Fire team is comprised of experienced Fire Plan Reviewers, Fire Protection Engineers, Fire Marshals, and Fire Chiefs. 4LEAF’s fire inspectors are all ICC and/or OSFM Certified and experienced working within a municipal work environment. Our fire plan review and inspection processes similarly follow the procedures and timelines outlines in our Building plan review and inspection sections. We have worked on several high‐profile contracts for fire prevention services and recovery programs including:
 University of California, Davis – Fire Plan Review
 City of Folsom – Fire Plan Review
 Lathrop/Manteca Fire District – Fire Plan Review
 County of Sacramento – Fire Plan Review
 County of Placer – Fire Plan Review
 Solano County – Fire Recovery Program
 Sonoma County – Fire Recovery Program
 Town of Paradise – Fire Recovery Program
 Livermore Pleasanton Fire Department – Fire Review and Inspection Services  City of Oakland Fire Department – Fire Plan Review Services Fire Plan Review
4LEAF can provide plan review services for all types of occupancies and construction types to ensure compliance with all adopted codes, local ordinances and state and federal laws, ordinances, regulations, and standards that pertain to Fire Life Safety Including, but not limited to:
 CA Title 24, Parts 2, 3, 4, and 9
 NFPA 13, 13R, 13D, 24, and 72
 Local amendments to the California Building and Fire Codes  California Health and Safety Code
 Municipal Fire Standards & Municipal Codes
 National Fire Protection Referenced Standards
4LEAF is one of the Fire Life Safety industry’s leaders in Plan Review Services. Our Fire Plan Review Services include:
 Compliance for Site Access Requirements
 Compliance for Fire Flow Requirements
 Review of Fire Prevention, Suppression, and
Detection Systems
 Sprinkler, Standpipe, Alarm, Notification
Systems, and Fire Pump Code Compliance
 Hazardous Occupancies, High Piled Storage, and
Smoke Control Systems
 Review of Alternate Means
 Review of Methods Requests
 Annual Business Inspections
 Complete Fire Prevention Services
 New Construction Inspections
 Fire Alarm/Sprinkler Inspections
 Special Event Permits
 Hazardous Materials Inspections
 In‐House Plan Review
 Off‐Site Plan Review
 Code and Standards
 Public Education and Safety Trainin
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 18 Section D: Services Understanding October 25, 2022
Building Inspection Services
4LEAF has a team of more than 200 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work in Southern California who will remain for the duration of projects to ensure we capture the goals and performance that have made our inspection system successful.

We maintain the largest database of qualified inspectors of varied qualifications. Inspectors vary from current full‐time inspection staff, idle staff (temporarily between assignments), and pre‐qualified staff which include inspectors who are available subject to client demand. 4LEAF’s inspectors are all ICC Certified and experienced working within a municipal work environment. 4LEAF will provide inspectors with all the necessary tools, equipment, and current code books sufficient to facilitate all required inspections. 4LEAF can provide interim or full‐time inspectors same‐day or within one business day—simply call, email, or text our assigned Project Manager for an immediate response. Our on‐call database is utilized for all our clients for as‐needed requests.

Periodic Inspection Services  Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City. In addition, 4LEAF has a proven track record of providing such services to several different building departments.

Part‐Time Inspection Services  Available Next Day
4LEAF will provide the City with part‐time inspectors upon request. 4LEAF can provide part‐time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full‐Time Inspection Services  Available Two Days or Less 4LEAF can provide full‐time inspectors upon request. 4LEAF provides this service regularly to many clients throughout Southern California, Northern California, Central Coast, Sacramento Valley, Peninsula/South Bay, East Bay, North Bay, and Central Valley.

Project Specific Inspection Services  Available Two Days or Less 4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. 4LEAF currently handles large‐scale projects for such clients as the City of Palo Alto, City of Cupertino, etc. These projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services over a short period of time (i.e., 6 ‐ 36 Months).
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 19 Section D: Services Understanding October 25, 2022
Code Enforcement Services
4LEAF can provide the City with experienced Code Enforcement services for to address current and upcoming project needs. Services provided to the City shall include but not be limited to:

Inspections
4LEAF can provide certified and qualified staff to perform Code Enforcement inspections in a lawful manner that respects the reasonable expectations of privacy and security of residents and their properties.

Inspections conducted will determine if conditions on the properties being inspected are compliant with applicable sections of the current editions of the International Property Maintenance Code, City Code, CA Building Code, and any Code adopted by reference by the City.
4LEAF staff will be qualified to verify that onsite conditions are consistent with the City’s records for development approvals, square footage, setbacks, heights, and other requirements that may be applicable. 4LEAF staff are qualified to do the following:
 Perform inspections for violations of Building Codes and Ordinances as adopted by the City.  Research properties for prior approvals, permits, and general information relating to violations.  Investigate and take necessary action when a violation of City Code exists, and consulting with City Counsel as required when requested by the Code Enforcement Chief.  Comply with the City’s procedures for reporting inspection results and deficiencies.  Using City inspection correction forms.
 Making appropriate entries in City records.
 Conduct follow‐up inspections as needed.
 Notify the responsible parties of other agency approvals prior to closing a code enforcement action.  Maintain records as needed for the efficient and effective operation of the City.  Meet with members of the public and City staff daily as needed.

Enforcement
4LEAF staff have the experience in working cooperatively with property owners and other responsible parties to bring properties and/or conditions into compliance with applicable bodies of law. Our team will be able to determine when voluntary compliance is not forthcoming from property owners or responsible parties. 4LEAF staff has experience in using administrative processes including the issuance of administrative citations to credibly establish at the administrative level that violations of law exist on a property. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working with legal counsel to assist in the successful prosecution of Code Enforcement cases either in criminal or civil court when necessary.
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OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION E

COST, RATE AND SERVICE

STRUCTURE
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Cost, Rate and Service Structure December 12, 2022
2022-2023 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF PINOLE
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Complete Plan Review Percentage Cost: 65%
(Inclusive of all disciplines except Fire and Civil, which are billed on an hourly basis.)
Hourly Plan Review: $130 Non-Structural Review
$155 Structural Review
Fee includes:
 Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks. Meetings regarding plan checks.
 Shipping and courier service.

PROJECT MANAGEMENT
Principal-in-charge ................................................................................................................. $195/hour Project Manager .................................................................................................................... $170/hour

BUILDING & FIRE
InterimChief Building Official.................................................................................................. $170/hour Senior Combination Building Inspector (Building Inspector III) .................................................. $135/hour Commercial Building Inspector (Building Inspector II) ............................................................... $120/hour Residential Building Inspector (Building Inspector I) ................................................................. $105/hour OSHPD Inspection/Review...................................................................................................... $155/hour Administrative Support........................................................................................................... $70/hour Permit Technician................................................................................................................... $85/hour Senior Permit Technician ........................................................................................................ $95/hour On-Site Structural Plan Review Engineer.................................................................................. $155/hour On-Site Non-Structural Plans Examiner.................................................................................... $130/hour Civil Plan Review (Grading, Improvement Plans) ...................................................................... $165/hour Fire Protection Engineer (FPE)................................................................................................. $189/hour Fire Plan Examiner.................................................................................................................. $140/hour Fire Prevention Officer ........................................................................................................... $142/hour Fire Inspector I ....................................................................................................................... $120/hour Fire Inspector II ...................................................................................................................... $135/hour Public Works Inspector........................................................................................................... $155/hour CASp Inspection/Review......................................................................................................... $175/hour Permit/CounterManager....................................................................................................... $110/hour GoFormz Software .......................................................................................................$50/user monthly Hourly overtime charge per inspector...............................................................................1.5 x hourly rate Mileage (for inspections performed within the City) .............................................................IRS Rate + 20% 158 of 1216
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Cost, Rate and Service Structure December 12, 2022

CODE ENFORCEMENT
Project Manager .................................................................................................................... $185/hour Director of Code Enforcement................................................................................................ $150/hour Senior Code Enforcement Officer............................................................................................ $130/hour Code Enforcement Officer...................................................................................................... $110/hour

PLANNING
Principal-in-Charge................................................................................................................. $280/hour Housing Policy Director........................................................................................................... $225/hour Planning Director.................................................................................................................... $205/hour Principal/Planning Manager.................................................................................................... $175/hour Senior Planner........................................................................................................................ $160/hour Associate Planner................................................................................................................... $140/hour Assistant Planner ................................................................................................................... $115/hour Planning Technician................................................................................................................ $95/hour

BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within five (5) days or less on regular plan checks and seven (7) days on larger projects upon receipt of the plans from the City. The same term will apply for all plan review cycles. • Plan review of deferred submittals& revisionswill be billed at the hourly rateslisted. • Larger complex plan reviews can be negotiated to achieve the best possible pricing. • All plan review services will be subject to 2-hour minimum fee. • All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the 2022-2023 contract period. 3% escalation for 2023-2024, 2024-2025, and 2025-2026 is negotiable per market conditions. • Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate 159 of 1216
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Cost, Rate and Service Structure December 12, 2022
- Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel. • All work with less than 8 hoursrestbetween shifts will be charged the appropriate overtime rate. • Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. • If 4LEAF is requested or otherwise required to conform to Client’s alternative work week schedule (“AWW”), Client hereby agrees to compensate or reimburse 4LEAF for all overtime paid to its employees who work an AWW.
- If 4LEAF’s affected employment group approves an AWW election and the same is registered, the overtime compensation/reimbursement shall not be required.

BASIS OF CHARGES – PREVAILING WAGE
• Rates shown assume the projects will require compliance with California Prevailing Wage rate requirements and assumes the Client will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR’s Wage determination for Building Construction Inspector were used to determine the range of hourly rates for Public Works Inspector Apprentice. • Pre-approved Overtime and Premium hours for labor categories subject to Prevailing Wage requirements will be charged per the following:
 Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate  Overtime (over 8 hours M-F or Saturdays) 1.35 x hourly rate  Overtime (over 8 hours Sat or 1st 8 hours Sun) 1.85 x hourly rate  Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate 160 of 1216
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• All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular time rate for each missed meal or rest break due to Clientdirected tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. • Subconsultant Invoices will be assessed a 10% Administrative Processing Fee. • Project-related mileage for inspections will be billed at the allowable IRS Rate. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. 161 of 1216
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OCTOBER 25, 2022

PROPOSAL TO PROVIDE

PLAN CHECK AND ON-CALL STAFFING SERVICES

FOR THE

CITY OR PINOLE

SECTION F

REQUIRED STATEMENTS /

DOCUMENTS
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Proposal to Provide Plan Check and On-Call Staffing Services to the City of Pinole Page 24 Section F: Required Statements / Documents October 25, 2022 SECTION F: REQUIRED STATEMENTS / DOCUMNETS
Conflict of Interest
4LEAF has no actual, apparent, direct, or indirect, or potential conflicts of interest that may exist with respect to our firm, management, or employees of the firm relative to the services to be provided under the Agreement. 4LEAF has no real or apparent conflict of interest associated with working for the City of Pinole.

Insurance Requirement
4LEAF as the ability and agrees to fulfill the indemnification and insurance requirements contained in the sample contract.

Proprietary
Nothing contained in this submitted proposal is proprietary.

California Public Records Act
4LEAF Acknowledges and understands that all documents submitted to the City in connection with this proposal are subject to the California Public Records Act and may be disclosed without notice.

Exceptions
4LEAF takes no exceptions, alterations or amendments to the Scope of Services or other requirements of the RFP to provide Plan Check and On‐Call Staffing Services, including the Sample Contract (Attachment B).

Actions Filed or Resolved
4LEAF does not have any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, or have had any similar actions filed or resolved in the past seven (7) years. Never has a client terminated a contract for breach.
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PINOLE CITY COUNCIL

MEETING AGENDA

CITY COUNCIL
Devin T. Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Cameron Sasai, Council Member
Anthony Tave, Council Member
Norma Martínez-Rubin, Council Member

TUESDAY
January 17, 2023
5:00 P.M
Please note: HYBRID MEETING FORMAT
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below Please note: Updated COVID-19 safety protocols will be posted outside the City Council Chambers. Please review this information before entering the Council Chambers.

How to Submit Public Comments:

In Person: Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor)
• Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

CORONAVIRUS ADVISORY
INFORMATION:

CLICK HERE for City Updates
CLICK HERE for County Updates
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City Council
Agenda – January 17, 2023

Page 2 ends

Richmond City CouncilMay 6, 2025

Richmond City Council
May 6, 2025