Richmond City Council
May 27, 2025

May 27, 2025

Police Department

DATE: May 27, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Bisa French, Chief of Police

Subject:

Contract with Breakpoint Investigations for
Preemployment Background Checks
FINANCIAL IMPACT: The estimated expenditure of $10,000 is included in the approved Fiscal Year 2024-2025 Police Department
budget, and the remaining contract value will be
appropriated in the following fiscal years, appropriately.

Account string 01191021-400201

PREVIOUS COUNCIL
ACTION:

n/a

STATEMENT OF THE
ISSUE:

Richmond Police department staff is seeking approval to add a third-party background investigator to keep up with the demand and goal of hiring additional police officers.

RECOMMENDED ACTION:

APPROVE a three-year, $180,000 contract, with two
additional one-year extensions, with Breakpoint
Investigations for Police background investigations for the period May 28, 2025, through May 27, 2028 – Police
Department (Chief Bisa French 510-621-1802).

AGENDA
REPORT
798

May 27, 2025
DISCUSSION:

The Richmond Police Department recognizes the importance of thorough and unbiased background investigations for all new police recruits. Background investigations are crucial in ensuring that candidates meet the high standards required for the position and are suitable for the role. These investigations help to screen out individuals who may pose a risk to the community, the agency, or themselves.

Currently, the Richmond Police Department uses two background investigation services and conducts its own background investigations when the vendors are unable to take on new investigations. However, this approach has several limitations. In-house investigations are costly due to union-required overtime pay and can divert already short-staffed sworn officers from their primary duties of patrolling and protecting the community. Additionally, the urgency to hire suitable candidates in a timely manner necessitates a more efficient and reliable process.

To address these challenges, the Richmond Police Department proposes the addition of Breakpoint Investigations as a third-party outside background investigator to validate and verify the backgrounds of new police recruits. This third-party investigator would bring several benefits:

1. Expertise and Specialization: Third-party investigators specialize in conducting comprehensive background checks. They have the expertise and resources to uncover past misconduct and other signs of unsuitability, ensuring that only the most qualified candidates are hired.

2. Impartiality and Consistency: Utilizing an outside investigator helps to maintain impartiality and consistency in the background investigation process. This ensures that all candidates are evaluated fairly and without bias, based on behaviors that have a direct relationship to the requirements and demands of the position.

3. Efficiency and Timeliness: Third-party investigators can conduct background checks more efficiently, reducing the time it takes to complete the investigations.

This allows the Richmond Police Department to offer positions to suitable candidates more quickly, preventing them from accepting offers from other departments.

4. Cost-Effectiveness: While there is an initial expenditure associated with hiring a third-party investigator, this approach can ultimately be more cost-effective. It reduces the need for overtime pay and allows sworn officers to focus on their primary duties, enhancing overall productivity and effectiveness.

799

May 27, 2025
On May 9th, 2024, the Police Department issued an RFP on the City of Richmond’s Planet Bids system for Background Investigations services with a deadline for submission date of June 7, 2024, in accordance with Purchasing guidelines. 843 vendors were notified, and two vendors submitted a proposal, Breakpoint Investigations (BPI) and MCR Investigations and Consulting. Both proposals were carefully considered, reviewed and evaluated based upon the following point assignment:

Licensed as a Background Investigation with the State of California (10 Points), Local within the San Francisco Bay Area or Northern California – offshore and out of area will not be considered (10 Points), Experience with performing Background Investigation within the cities of Contra Costa County (Up to 80 Points), Additional consideration to those that had performed similar services (or had a law enforcement partnership) with the Richmond Police Department (Additional 20 Points). Out of a possible 120 points, MCR Investigations received 100 points and Breakpoint Investigations received 118 points. Breakpoint Investigations was awarded a higher score because they had more experience with performing similar services in the Greater Bay Area.

The estimated cost for BPI to perform background investigation services for a candidate applying for Police Officer is $2000, and the estimated cost for BPI to perform background investigation for Professional Staff (non-sworn) is $1800.

In conclusion, the addition of Breakpoint Investigations as a third-party outside background investigator is a strategic move that aligns with the Richmond Police Department staff’s commitment to hiring the best candidates while maintaining efficiency, impartiality, and cost-effectiveness. This proposal is recommended for approval to ensure that the background investigation process remains robust and reliable, ultimately contributing to the safety and well-being of the community.

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – RFP Bid

800

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Police
Lt. Daniel Reina
[email protected]
(510) 621-1267
Provide preemployment background investigation for Police sworn personnel and Professional staff.

Breakpoint Investigations
4759 Canyon Hills
Fairfield, CA 94534
Delvin Watts
(707) 332-0604
[email protected]
May 28, 2025
May 27, 2028
180,000.00
801

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

Breakpoint Investigations
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Breakpoint Investigations
Perform background investigations, as outlined in the proposal attached hereto as Exhibit H. 803
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Lt. Daniel Reina
Lt. Daniel Reina
Breakpoint Investigations
804
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Lt. Daniel Reina
[email protected]
Breakpoint Investigations
Breakpoint Investigations
4759 Canyon Hills
Fairfield, CA 94534
[email protected]
805
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Breakpoint Investigations
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_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

Breakpoint Investigations
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Breakpoint Investigations
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Breakpoint Investigations
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Breakpoint Investigations
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Breakpoint Investigations
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Breakpoint Investigations
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

Breakpoint Investigations
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Breakpoint Investigations
A purchase order must be received prior to the start of work. Starting work without a PO will delay or prohibit payment from being made.

The GL Minimum Coverage limit in Exhibit F is hereby reduced to $1 million per occurrence, $2 million aggregate.
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing
insurance, the City shall be permitted to obtain such
insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
Breakpoint Investigations
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors

Type 1 – Page 1 of 4

Revised: September 2011

In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors)

Required Coverage

Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR
is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type
1 – Page 2 of 4
R
evised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Incl
udes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Be tter. If the A.M. Best Rating falls below the required rating, CONT
RACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required. 819
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type
1 – Page 3 of 4
R
evised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPL
E Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performa
nce Bond

3. A Payment
Bond
Um
brella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type
1 – Page 4 of 4
R
evised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CO
NTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancell ed, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insurin
g provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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Exhibit G
822
1 OVERVIEW
Break Point Investigations (BPI) is pleased to submit this proposal for services to support the Richmond Police Department in achieving its goals in meeting immediate Background Investigation needs.

The Objective
• Need #1: Conduct background investigations for identifying qualified staff The Opportunity
• Goal #1: Conduct all background investigations in accordance with P.O.S.T Standards The Solution
• Work with prior agencies (if applicable; laterals) to determine who the best candidate is for the position • Work with the applicant and identify strengths and weaknesses • Conduct a thorough investigation through references, work history, residential history, etc.

The Richmond Police Department has a well-deserved need for quality law enforcement service. The Richmond Police Department faces the need to maintain standards for its services.

Through contacts and prior work experience, BPI will work with the Richmond Police Department, the applicant(s), references, and any developed references to determine the best candidates for the sworn positions.

Rationale
• DJ Watts (BPI Owner and Operator) 24 years Law Enforcement experience (Ret. Lieutenant Contra Costa Sheriff’s Office). Retired Police Officer (Richmond Police Department) • Close relationships with neighboring law enforcement agencies • Alignment with mission
Execution Strategy
Following is a description of our project methods, including how the project will be developed, a proposed timeline of events, and reasons for why we suggest developing the project as described.

Exhibit H
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2 Resources
Extensive network of contacts. Background investigation experience.

Project Deliverables
Following is a complete list of all project deliverables:

Deliverable Description
Deliverable #1 Complete POST background investigations
Timeline for Execution
Key project dates are outlined below. Dates are best-guess estimates and are subject to change until a contract is executed.

Description Start Date End Date Duration
Project Start TBD TBD TBD
Approximately 4 weeks per background
Supplied Material
The following materials are to be supplied by The Richmond Police Department for this project. For Break Point Investigations (BPI) to meet project milestones, this material must be supplied on schedule. The due dates included in the following table represent our best guess based on current proposed project dates:

Materials to be supplied by The Richmond Police Department Due Date* Name of prospective applicant, PHS, City or County waivers, fingerprint results, Polygrapher contact
TBD
*We cannot be responsible for cost overruns caused by client’s failure to deliver materials by agreed-upon due dates.

EXPECTED RESULTS
I expect my proposed solution to The Richmond Police Department’s requirements to provide the following results:

Financial Benefits
• Result #1: Minimize financial impact due to selection of qualified candidates Technical Benefits
• Result #1: Adequate staff in place to operate a safe, effective law enforcement agency 824
3 Other Benefits
• Qualified applicants to seamlessly transition to their new working environment

PRICING
Services Cost Category #1 Price
POST Background $50 per hour (average of 40 hours per background) $2,000 Professional staff POST Background $50 per hour (average 36 hours per background) $1,800 Mileage $.56 per mile round trip. Miles documented with Mile IQ Total TBD
Sample Disclaimer: Disclaimer: The prices listed in the preceding table are an estimate for the services discussed.

This summary is not a warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before a contract is executed.

QUALIFICATIONS
Break Point Investigations (BPI) 3/5/2020, is owned and solely operated by Delvin (DJ) Watts.

DJ served the citizens of Contra Costa County for 21 years; 10 years as a Deputy Sheriff where he worked in the Detention Division, Transportation, County Patrol, Specialized Patrol (J-Team), SWAT, and the Civil Unit. 8 years as a Sergeant; two years as a line supervisor and Training Coordinator in the Detention Division (authored the Detention Division Taser policy), 4 years as a patrol supervisor for the City of Oakley, and two years as an Internal Affairs Investigator for the Sheriff’s Office. 1 year as a Lieutenant in the Civil and Records Unit, and 2 years as the West County Patrol Commander. He continued to serve the residents in the City of Richmond for three years as a police officer, retiring in 2018.

DJ has conducted POST backgrounds for the following agencies:

Galt Police Department
Clayton Police Department
Piedmont Police Department
Emeryville Police Department
Contra Costa District Attorney’s Office
Oakley Police Department
El Cerrito Police Department
Martinez Police Department
BART Police Department
Internal Affairs Investigations and After-Action Reports for the following agencies:

Martinez Police Department
Clayton Police Department
Oakley Police Department
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4 CONCLUSION
BPI looks forward to working with The Richmond Police Department and supporting your efforts to select qualified candidates to staff your department.

If you have questions regarding this proposal, please contact me, DJ Watts, at your convenience by email at [email protected] or by phone at 707-332-0604. Fax: 707-221-5850 4759 Canyon Hills Dr
Fairfield, CA 94534
5055 Business Center Dr
Suite 108 Box 252
Fairfield, CA 94534
Thank you for your consideration,
Delvin (DJ) Watts
Owner/Operator Break Point Investigations Licensed and insured, PI/Qualified Manager PI188952 826

Request for Proposals
Request for Proposal (RFP)

Background Investigation

Release Date: May 9, 2024

Deadline for Submittal: June 7, 2024, 5:00PM

Contact: Eric Tam, Technology Supervisor

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INTRODUCTION

The City of Richmond’s Police Department is requesting proposals from qualified individuals or companies to perform background investigations for public safety (Sworn and Professional Staff) personnel and other similar services. This request for proposal (RFP) describes the services requested and selection process . Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. The anticipated term of this contract will be for a period of three (3) years and an option to extend for another 2 years or by means of a mutual agreement of both parties.

Vendors are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the vendor agrees to read and understand these documents.

PROJECT BACKGROUND / DESCRIPTION
The City of Richmond Police Department is seeking proposals from qualified professionals to perform pre-hire background investigations for public safety personnel (sworn and professional staff).

The respondent must be local within the Bay Area and have experience performing background investigations within the Contra Costa County (additional consideration will be given to those that have previous experience performing background investigation for the Richmond Police Department. The Investigator is expected to travel to various locations within the Northern California area to perform interviews and related investigative services.

The Police Department estimates between 20 to 30 candidates a year with an estimated annual expenditure of $60,000. The contract will be for three years ($180,000). The Police Department intends to award the bid to multiple providers (up to four) to perform stated service on a rotational basis based on department needs and department’s timeline. The anticipated budget of $180,000 over three years period will be evenly split amongst the number of proposers the bid is award to (for example, if there are three bidders that are awarded, each respondent will have an up to $60,000 contract for up to three years). The contract may be extended for another two years if mutual agreement is reached.

PROPOSAL FORMAT GUIDELINES

All interest parties must meet the following minimum requirements:
• Licensed as a Background Investigation with the State of California (10 Points) • Local within the San Francisco Bay Area or Northern California – offshore and out of area will not be considered. (10 Points)
• Experience with performing Background Investigation within the cities of Contra Costa County. (Up to 80 Points)
• Additional consideration to those that had perform similar services (or law enforcement partnership) with the Richmond Police Department. (Additional 20 Points)

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The Department will award the bid to those that score the highest, up to three, based on the above scoring matrix.

Each proposal should include the following:

A. Respondents Background
• Confirm background investigation experience
• Include California Private Investigator License Number • Confirm respondent they or their offices are located within San Francisco Bay Area, or Northern California.
• Perform Background Investigation services within the cities of Contra Costa County
• Please state if performed past background investigation services (or law enforcement partnership) for the Richmond Police Department.

B. Scope of Services
Proposer should list its high level of activities to be performed with the Background Investigation.

C. Cost Information
Respondent should list the cost it intends to charge per background investigation performed.

The Richmond Police Department anticipated budget for background investigation are as follow:

Sworn Personnel – Up to $2000
Professional Staff – Up to $1800

D. Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, and not transferred. No Sub- Contracting permitted.

E. Exceptions to this Request for Proposals
The proposer shall state whether it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment 1). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language.

Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the pr oposal will be deemed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.

F. Statement of Impartiality and Disclosure
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This proposal shall include a statement declaring that the proposer’s and sub- consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in c onflict or likely to conflict with City of Richmond’s interests.

Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.

PROCESS FOR SUBMITTING PROPOSALS

Questions Concerning Request for Proposals

All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 5:00pm PST, on May 17, 2024. Please do not contact staff as they will be unable to answer your questions. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. It is the proposer’s responsibility to
periodically check the BidsOnline website www.ci.richmond.ca.us/ bids for any possible Addenda to the RFP that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, to download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

Submission of Proposals
Please submit your proposal via the City of Richmond's B idsOnline system. Proposals submitted by facsimile or e-mail are not acceptable and will not be considered.

The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.

Proposer is responsible for submitting its entire proposal package with all required submittal documents and any modifications or revisions, to reach the City of Richmond’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by the City of Richmond after the exact time specified for receipt of proposals is “late” and will not be considered.

The City of Richmond reserves the right to waive inconsequential irregularities.

GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) 830

underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond.

The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirement s of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance ( Richmond Municipal Code
(RMC) Chapter 2.28), Business Opportunity Ordinance ( RMC Chapter 2.50 ), Local Employment Program Ordinance ( RMC Chapter 2.56), Living Wage Ordinance ( RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference. 831

Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.

Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.

The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow ‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service.

Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications.

The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.

Award
When the Review Panel has completed its work, Police Department personnel will then work with the Respondent to complete the administrative paperwork. 832

May 27, 2025

Public Works

DATE: May 27, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Daniel Chavarria, Director of Public Works
Tawfic Halaby, Deputy Director of Public Works –
Operations & Maintenance
Carl Capistrano, Facilities Maintenance Superintendent

Subject: Resolution to Award On-call Power Washing Contracts to EcoSanitation and Professional Powerwashing
Maintenance.

FINANCIAL IMPACT: The proposed expenditures for the duration of the three- year contracts plus the one-year optional extensions will be funded from approved Public Works budgets.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

The Public Works Department requests City Council
approval of on-call power washing contracts with
EcoSanitation and Professional Powerwashing
Maintenance to provide power washing services to the
City.

RECOMMENDED ACTION: ADOPT a resolution to award on-call power washing contracts to EcoSanitation and Professional
Powerwashing Maintenance for a three year term
beginning on June 1, 2025, and ending on May 31, 2028,
each for a total not to exceed amount of $450,000, for a three-year term, each with two, optional one-year
extensions, for a total not to exceed amount of $150,000 for each optional year - Public Works Department (Carl
Capistrano 510-620-6896/Tawfic Halaby 510-620-
5482/Daniel Chavarria 510-620-5478).

AGENDA
REPORT
833

May 27, 2025
DISCUSSION:

On October 18, 2024, the City issued a Request for Proposals for Power Washing Service for Buildings and Concrete. On November 19, 2024, the City received five proposals, from Aim to Please, Crystal Clear, EcoSanitation, Professional Powerwashing Maintenance, and Starcare Power Wash.

The proposals were reviewed by Public Works Operations and Maintenance staff and were rated based on criteria outlined in the Request for Proposals. The criteria included experience, qualifications, organizational capacity to be flexible, and cost. Four of the proposals met the solicitation requirements, and were rated as follows: EcoSanitation was rated at 98 points, Professional Powerwashing Maintenance was rated at 92 points, Aim to Please was rated at 84 points, and Starcare Power Wash was rated at 74 points.

The fifth firm, Crystal Clear, did not submit requisite documents and was deemed to be non-responsive and was thus disqualified from the rating.

The table below summarizes the ratings for the responsive proposals:

VENDOR NAME Rater 1 Rater 2 Rater 3 Average
(1) EcoSanitation 100 100 94 98
(2) Professional Powerwashing
Maintenance
95 94 86 92
(3) Aim to Please 86 84 84 84
(4) Starcare Power Wash 75 72 71 74

To ensure the highest level of service and to afford additional flexibility for completing work that is needed, staff recommends awarding two on-call power washing contracts, one each to EcoSanitation and Professional Powerwashing Maintenance, for a three year term beginning on June 1, 2025, and ending on May 31, 2028, each for a total not to exceed amount of $450,000 for the three year term, each with two optional one-year extensions for a total not to exceed amount of $150,000 for each optional year.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
Attachment 2 – Proposed EcoSanitation Contract
Attachment 3 – Proposed Professional Powerwashing Maintenance Contract Attachment 4 – Request for Proposals
834
Reso. No. XX-25

DocID #32631v1
RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, AWARDING ON-CALL POWER WASHING CONTRACTS TO

ECOSANITATION AND PROFESSIONAL POWERWASHING MAINTENANCE FOR A THREE (3) YEAR PERIOD FROM JUNE 1, 2025, TO MAY 31, 2028, IN AN AMOUNT NOT TO EXCEED $450,000 EACH OVER A THREE (3) YEAR TERM, WITH TWO

OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL ADDITIONAL AMOUNT NOT TO EXCEED $150,000 FOR EACH OPTIONAL YEAR

WHEREAS, the City of Richmond owns and/or maintains various buildings and paved areas including pedestrian plazas, paved paths, sidewalks, parking lots, etc.; and

WHEREAS, the City aims to be good stewards of these public facilities by keeping them in good condition, preventing damage, increasing curb appeal, and creating a healthier environment; and

WHEREAS, the City has had a contract with Forster & Kroeger Landscape Maintenance, Inc., a California Corporation based in San Rafael, CA, as service provider for vegetation management services at Point Molate which expires on December 31, 2024; and

WHEREAS, the City of Richmond Public Works Department issued a Request for Proposals (RFP) for Power Washing Service for Buildings and Concrete via the City of Richmond’s public bidding system, BidsOnLine on October 18, 2024; and

WHEREAS, five bidders submitted proposals by the advertised deadline of November 19, 2024, and the proposals were evaluated by a panel comprised of Public Works Department staff members and ranked based on criteria set forth in the Request for Proposals; and

WHEREAS, one bidder (Crystal Clear) was determined to be non -responsive to the requirements in the Request for Proposals, and the four remaining bidders were ranked as follows from highest to lowest: (1) EcoSanitation; (2) Professional Power Washing; (3) Aim to Please; (4) Starcare Power Wash; and

WHEREAS, staff recommends awarding on -call power washing contr acts to the two highest ranked firms, EcoSanitation and Professional Powerwashing Maintenance, for a three year term beginning on June 1, 2025, and ending on May 31, 2028, each for a total not to exceed amount of $450,000 for the three year term, each with two optional one-year extensions for a total not to exceed amount of $150,000 for each optional year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond awards on-call power washing contracts to EcoSanitation and Professional Powe rwashing Maintenance, for a three year term beginning on June 1, 2025, and ending on May 31, 2028, each for a total not to exceed amount of $450,000 for the three year term, each with two optional one - year extensions for a total not to exceed amount of $150,000 for each optional year.

BE IT FURTHER RESOLVED that the City Council of the City of Richmond authorizes the City Manager to extend each contract for two optional one-year terms.

*********************

835
Reso. No. XX-25

DocID #32631v1

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held May 20, 2025, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)

Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. XX-25, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on May 20, 2025.

Pamela Christian, Clerk of the City of Richmond
836
Reso. No. XX-25

DocID #32631v1
CLERK’S

CERTIFICATE

I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:

The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.

I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.

Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.

Dated: , 2025.

City Clerk of the City of Richmond

[SEAL]

837

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Public Works
Carl Capistrano
[email protected]
(510) 812-9662
Power Washing Service for Buildings and Concrete
EcoSanitation
180 Promenade Circle Suite 300
Sacramento, CA 95834
Lizbeth Melendez
(916) 413-1121
[email protected]
June 1, 2025
May 31, 2028
450,000.00
838

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

EcoSanitation
839
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

EcoSanitation
Attahced
840
EcoSanitation Proposal for the City of Richmond
6 Cost Proposal
841
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Carl Capistrano
Carl Capistrano
EcoSanitation
842
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Carl Capistrano
[email protected]
EcoSanitation
EcoSanitation
180 Promenade Circle Suite 300
Sacramento, CA 95834
[email protected]
843
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, EcoSanitation
844
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

EcoSanitation
845
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under EcoSanitation
846
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for EcoSanitation
847
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable EcoSanitation
848
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

EcoSanitation
849
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of EcoSanitation
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_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, EcoSanitation
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

EcoSanitation
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EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

EcoSanitation
NONE
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Public Works
Carl Capistrano
carl_capistrano
(510) 620-6896
Power Washing Services for Buildings and Concrete
Professional Powerwashing Maintenance
3253 Estates Avenue
Pinole, CA 94564
Brandon Cody
(510) 691-5797
[email protected]
June 1, 2025
May 31, 2028
450,000.00
857

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)

By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________

I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)

By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G

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EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:

Professional Powerwashing Maintenance
Attached
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Request for Proposals -- Power Washing Service for Buildings and Concrete Attachment 1 to Addendum No. 2
November 14, 2024

Attachment to Addendum No. 2 page 1/4

Revised Cost Proposal

(A) (B) (C) (D) (E)
Quantity of
Buildings
Type of Building Frequency Fee per power
washing
Fee per year
1 Council Chambers Once every 3 months $ $ (4 x (D)) 1 City Hall Once every 3 months $ $ (4 x (D))
8 City Owned Buildings Once every 3 months $ $ (4 x (D)) 9 City Service/Corp Yards Once every 3 months $ $ (4 x (D)) 11 Recreation Buildings/
Community Centers
Once every 3 months $ $ (4 x (D))
1 Museum Once every 3 months $ $ (4 x (D))
13 Park Restroom Facilities Once every 3 months $ $ (4 x (D)) 3 Port of Richmond Once every 3 months $ $ (4 x (D)) 2 Swim Centers Once every 3 months $ $ (4 x (D))
8 Fire Stations Once every 2 months $ $ (6 x (D)) 2 Police Station Trailers Once every 2 months $ $ (6 x (D)) 1 Convention Center Once a month $ $ (12 x (D))
3 Libraries Once a month $ $ (12 x (D))
1 Richmond BART Transit
Building
Once a month $ $ (12 x (D))
TOTAL Fee per power washing and total fee per year $ (*) $ (*)

N/A Public Right-of-Way and/or
City Parking lots
As needed $
Price per SF
Varies
The cost proposal is based on the attached Revised List of City Facilities (also dated November 14, 2014).

Total Fee per Power Washing all facilities:____________________

Total Fee per year:________________________________________

Vendor Name:___________________________________________

8,424.00
7,336.32
6,458.50
5,300.76
15,339.28
2,400.00
2,268.50
4,920.50
3,300.00
5,316.60
1,296.00
4,291.92
3,580.00
4,200.00
$74,432.38 $326,369.52

0.50 9,600.00
9,074.00
19,682.00
13,200.00
21,266.40
5,184.00
17,167.68
42,960.00
16,800.00
33,696.00
29,345.28
25,834.00
21,203.04
61,357.12
$74,432.38
$326,369.52
Professional Powerwashing Maintenance (PPWPM, INC.)
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Carl Capistrano
Carl Capistrano
Professional Powerwashing Maintenance
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Carl Capistrano
carl_capistrano
Professional Powerwashing Maintenance
Professional Powerwashing Maintenance
3253 Estates Avenue
Pinole, CA 94564
[email protected]
862
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Professional Powerwashing Maintenance
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Professional Powerwashing Maintenance
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Professional Powerwashing Maintenance
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Professional Powerwashing Maintenance
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Professional Powerwashing Maintenance
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_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Professional Powerwashing Maintenance
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

Professional Powerwashing Maintenance
NONE
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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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1 Request for Proposals

Power Washing
Service for Buildings
and Concrete

RFP Release Date:

October 17, 2024

Proposals Due by:
2:00 PM on November 5, 2024

Submit Qualifications through:

City of Richmond PlanetBids

Mandatory Site Walkthrough
9:00 AM on October 30, 2024

RFP Contact:

Tawfic Halaby
Public Works Deputy Director for
Operations and Maintenance
[email protected]

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2 Introduction

The City’s Public Works Department is seeking to retain several firms to provide power washing service for buildings and concrete for a contract term of three (3) years (FY 2024/2025 through FY 2027/2028). The selected firms will be placed on a City -maintained list of qualified contractors who may be called upon to provide power washing service for buildings and concrete on an as-needed basis. The total contract amount over the three-year contract period is for a not -to-exceed amount of $450,000, with an option to extend for up to two one- year extensions for a not-to-exceed amount of $300,000 for the whole duration of the two one-year extensions.

All services will be performed on an as-needed, project-by-project basis pursuant to a request from the City, with no guarantee that any minimum amount of services will be requested over the contract term.

These services will support the Public Works Department – Operations and Maintenance in its overall work program. Contractors specializing solely in power washing for buildings and concrete services are strongly encouraged to apply, as the City may engage multiple contractors for these projects.

About the City

As of 2021, the City of Richmond is home to 115,677 residents with an approximately 40,000 total households. Of this number, 67% are family and 33% are nonfamily households. The City was incorporated on August 7, 1905 and became a charter city on March 24, 1909. Richmond is known for its unique role during World War II as the City was home to Kaiser shipyards which housed the most productive wartime shipbuilding operations of World War II . Today, the City is an important oil refining, industrial, commercial, transportation , shipping and government center.

The City sits on a total land area of 34 sq. miles and 22 sq. miles of water area. The City boasts its racial diversity with 20.1% identifying as White, 19.1% as Black, 2.1% as American Indian and Alaska Native, 0.06% as Native Hawaiian and Other Pacific Islander , and the remaining

30.7% as some other race. It is also important to note that the Hispanic s or Latinos comprise

44.6% of the City’s people, making them the predominant population, whereas the rest (Non- Hispanic or Latino) comprise the remaining 55.4%.

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3 Richmond is a multi-modal transit hub that includes BART, Amtrak, and AC Transit , marinas, shopping, recreational and cultural amenities, and 32 miles of shoreline. This all contributes to making Richmond among the most desirable up-and-coming communities in California.

Scope of Services

On this section of this document, specific requirements and expectations are set forth by the City with respect to the Contractors or firms who will be retained by the City for as -needed power washing service for buildings and concrete. This section presents the extent of the service that the City needs.

1. Buildings/Areas and Frequency. The table below shows the buildings and areas which are to be power washed. It also presents the frequency of said service per site.

Some areas may require routine cleaning of specific areas while other larger properties would involve selected contractor(s) to inspect the site to identify specific areas for spot treatment.

2. Materials and Labor. Contractors are responsible for all materials, supplies, equipment (clean and in proper working condition), transportation, tools, labor, permits and other services necessary to perform power washing of buildings and concrete for all City facilities. The Contractors shall have a sufficient inventory of equipment to be able to Number of
Buildings
Buildings or Areas Frequency of
Power Washing
1 City Council Chambers Quarterly
1 City Hall Quarterly
5 City Owned Buildings Quarterly
13 City Service/Corp Yards Quarterly
9 Community Centers Quarterly
1 Museum Quarterly
9 Parks Quarterly
7 Ports Quarterly
2 Swim Centers Quarterly
8 Fire Stations Bi-Monthly
3 Police Stations Bi-Monthly
1 Convention Center Monthly
3 Libraries Monthly
1 Richmond BART Transit Building Monthly
N/A Public Right-of-Way and/or City Parking
lots
As needed
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4 perform the services. The contractor must possess the capability to capture and properly dispose all the water to be used. They must also verify that disposal of wash water is done in accordance with applicable regulations. The contractor must have adequate number of full-time permanent employees that are fully trained in power washing, power equipment, temporary pedestrian access routes, and the Bay Area Municipal Stormwater Collaborative’s Surface Cleaning Program.

3. Examination of Site. The Contractors shall be responsible for examining the job sites, through a Mandatory Site Walkthrough, and comparing it with all specifications and contract documents and for having satisfied them selves as the conditions under which the work is to be performed before entering into contract with the City . Further, no allowance shall subsequently be made on behalf of the Contractor s on account of an error, negligence, or failure to acquaint themselves with the conditions of the job site or of the streets or roads approaching each site.

4. Work Quantity. The City does not guarantee that the actual amount of work will correspond to the work described in this document but reserves the right to increase or decrease the amount of any class or portion of the work or to omit items or portion of the work that may be deemed necessary by the Public Works Department.

5. Water Waste Management Requirements. The Contractors shall be required to manage all water waste collection when conducting service in any of the sites mentioned above which includes the collection and the proper disposal of all wash water. Was h water is not to be discharged to storm drain(s). The City is required to report to the State of California that collected wastewater has been disposed of at the appropriate facilities.

6. Complaints. As far as complaints are concerned, C ontractors shall strive to quickly resolve all complaints from residents. If objection to the cleaning occurs while work is in progress, Contractors shall immediately stop working on the cleaning and attempt to amicably resolve the dispute with the resident. If C ontractors cannot promptly resolve the complaint, Contractors shall immediately notify the City. Contractor s shall relocate to another work site until the City determines if work may resume at said location as the City resolves the complaint. Further, the Cit y shall not be liable to Contractor s for any additional delay caused by the need to resolve any such dispute. If Contractor s are allowed to continue work after the City resolves a complaint the Contractors shall return to complete work that generated the complaint and at no additional cost to the City.

7. Protection of Property. It is expected that Contractor s shall maintain the wor k site in as clean and debris -free condition as is feasible. Contractor s shall not pile debris or equipment, or otherwise trespass on private property, unless specific permission from 879

5 the property owner is obtained. Contractors shall take reasonable precautions to cause the least possible damage to existing improvements and landscaping in the work area on both public and private property . All private property damage caused by the Contractors shall be paid for or otherwise resolved by the Contractor s and/or their Insurance provider.

8. Disposal and Cleanup. Contractors shall block nearby storm drains or contain runoff when cleaning with water. Discharging wash water to landscaping or a sanitary sewer shall only be done upon permission from the City. Contractors shall remove all equipment, debris (including trash), or any other obstructions from roadways at the end of each day or at any time work is suspended in a site – at contractors’ expense.

9. Dust and Noise Control. Contractors shall provide reasonable efforts to minimize the amount of dust generated by the cleaning activities. All cost for dust control shall be included in bid pricing. Equipment shall be operated in a manner which will minimize offensive noise consistent to Richmond local laws and regulations. All leaf blowers operated in or adjacent to a res idential area shall operate at or below a noise level of sixty-five dBA at fifty feet as determined by a test conducted by the American N ational Standards Institute or an equivalent.

10. Public Convenience and Safety. Contractors shall conduct operations with the least possible obstruction and inconvenience to public traffic. All vehicles shall be permitted to pass through the work area. Contractors shall furnish, erect and maintain sufficient warning and directional signs and shall furnish flagmen to give adequate warning to the public at any time dangerous conditions exist. Contractors shall obtain necessary approval from the City for any detours required in connections with the work.

Submittal Requirements

Mandatory Site Walkthrough

A mandatory site walkthrough will be held at 9:00AM on October 30, 2024 at the sites enumerated above. The Richmond City Hall located at 450 Civic Center Plaza, Richmond CA 94804 will serve as meeting place for all potential bidders and City staff. Bidders will be given the opportunity to walk through and observe site locations described in this bed document. If necessary, an Addendum shall be prepared and distributed to all attendees following the 880

6 walkthrough. Attendance is mandatory, and bids shall not be considered from bidders who do not attend.

Proposal Content

Respondents to this request for proposals (RFP) must submit one PDF file of their complete proposal. The proposal (excluding the transmittal letter and resumes) must not exceed a total of 10 pages (letter paper size). Any tabloid size pages should be limited in use and will count as two pages toward the page limit.

A complete proposal will consist of the following:

Cover Letter: The proposal must be accompanied by a cover letter describing the respondent’s interest and commitment to the project. It must disclose any currently known or potential conflicts of interest with the City of Richmond. The cover letter must state that the proposal is valid for a 90- day period. It must also include the name, title, address, email, and telephone number of the individual to whom correspondence should be directed during the proposal selection process. The cover letter must be signed by the person authorized to negotiate on behalf of the respondent.

Qualifications and Experience: The proposal must describe the contractor ’s qualifications and experience. The City anticipates that the contractor is licensed and has the necessary business documentation. It is expected that the contractor is committed for the duration of the term of the contract.

Service Understanding: The proposal must describe the respondent’s understanding of how the scope of work is developed and its approach to meeting the objectives of this RFP. The proposal must also discuss how the service would be performed and how deliverables would be ascertained.

Service Schedule: The proposal must include the proposed service response time, schedule, and anticipated duration of service for power washing of buildings and concrete.

Reference: The proposal must provide a minimum of three references that can discuss the contractor’s ability to successfully provide the power washing service for buildings and concretes. Each of the listed references must include the reference name, title, affiliation, telephone number, and email address.

Cost Proposal: The City of Richmond is seeking cost competitive proposals. Contractors must provide a total cost proposal for delivery of service to all sites, and a breakdown of cost. Include 881

7 a description on how the fee translates to schedule of hourly rates for all proposed staff and the amount of time each person will devote to each site. Said costing will form part of the bid proposal. Contractors are expected to use table on the next page to determine their total proposed fee.

The City will recognize an annual increase up to 3% of the original proposed fees applicable every January 1st beginning January 1, 2026.

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8 Table 1 – Cost Proposal

(A) (B) (C) (D) (E)
Quantity of
Buildings
Type of Building Frequency Fee per power
washing
Fee per year
1 City Council Chambers Once every 3 months $ $ (4 x (D)) 1 City Hall Once every 3 months $ $ (4 x (D))
5 City Owned Buildings Once every 3 months $ $ (4 x (D)) 13 City Service/Corp Yards Once every 3 months $ $ (4 x (D)) 9 Community Centers Once every 3 months $ $ (4 x (D)) 1 Museum Once every 3 months $ $ (4 x (D))
9 Parks Once every 3 months $ $ (4 x (D))
7 Ports Once every 3 months $ $ (4 x (D))
2 Swim Centers Once every 3 months $ $ (4 x (D))
8 Fire Stations Once every 2 months $ $ (6 x (D)) 3 Police Stations Once every 2 months $ $ (6 x (D)) 1 Convention Center Once a month $ $ (12 x (D))
3 Libraries Once a month $ $ (12 x (D))
1 Richmond BART Transit
Building
Once a month $ $ (12 x (D))
N/A Public Right-of-Way and/or
City Parking lots
As needed $ Varies
TOTAL Fee per Year $ (*)
(*) Total does not include Public Right-of-Way and/or City Parking Lots 883

9 Submittal Procedure

RFP Questions: Respondents must submit any RFP questions through Plan etBids using the “Q&A” tab by 4pm on October 31, 2024.

Proposal Submittal: The City of Richmond will only accept proposal submittals through PlanetBids. Proposals submitted through other means will not be considered. All proposals must be submitted by 5pm, on November 5, 2024. Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully. Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Selection Criteria

The proposals will be evaluated based on the following factors:

EXPERIENCE 30 points
• Past, recently completed, or on-going projects that will substantiate experience • Understanding of the nature and extent of the services required • References

QUALIFICATIONS 30 points
• Professional experience and qualifications of company • Ability to perform on short notice and under time constraints • Licensing and Certification
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10 ORGANIZATION 20 points
• Available staff and specialized resources, if any
• Capacity and flexibility to meet schedules, including any unexpected work • Answers to Supplemental Questions

COST 20 points
• Proposed rates and fees

The City of Richmond will convene a panel to evaluate the proposals and develop a ranking of the most qualified respondent. The City’s panel may include representatives from the City of Richmond staff, City groups, and other public agencies. Members of the panel will not be revealed prior to interviews.

Compliance with City Ordinances

The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28),

Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter 2.65), which are incorporated into the Contract Documents by this reference.

Reservation of Rights by the City

• The City ha s no obligation to accept any submittal or to negotiate with any service provider. The City reserves the right to accept submittals which are deemed most favorable and in the best interest of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the best service provider suited for the City.

• The issuance of this RFP and the acceptance of an RF P response does not constitute an agreement by the City that any contract shall actually be entered into by the city. The City expressly reserves the right to:

o Waive any immaterial defect or informality in any RFP response or proposal procedure.
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11 o Reject any or all RFP responses.
o Reissue RFP.
o Procure any service by any other means.
o Request additional information and data from any or all companies. o Negotiate with any qualified service provider.
o The City may confirm any information provided in the service providers submittal or inspect any of the service providers facilities that would be utilized in connection with performing services under any resulting contract.

Other Documents to be Submitted with Proposal

• A blank copy of your company’s employment application. (It will be used to verify compliance with the City’s “Ban the Box” ordinance).
• Response to Supplemental Questions.

Summary of Key Dates

SCHUEDULED ACTIVITIES KEY DATES
RFP Released Date October 17, 2024
Mandatory Site Walkthrough 9AM on October 30, 2024
Questions Due 2PM on October 30, 2024
Answers Released 2PM on November 1, 2024
Proposal Due 2PM on November 5, 2024
Notification of Finalists December 2024
Interview of Finalists December 2024

General Terms and Conditions

• Standard Service Provider Agreement: The selected respondent will be required to sign the City of Richmond’s Standard Service Provider Agreement (see Exhibit A). The respondent must list any terms or conditions to which it takes exception and provide proposed alternate wording as part of its qualifications within the cover letter. Note that the City of Richmond does not intend to make substantial changes to its Standard Service Provider Agreement. The City makes no representation or guarantee that the request for changes will be approved.

• Insurance Requirements: The selected respondent will be required to comply with the City of Richmond insurance requirements (see Exhibit B). The required insurance certificates 886

12 must comply with all requirements and must be provided prior to the commencement of any work on a project.

• Business Licenses: The selected respondent and its subcontractors will be required to obtain a City of Richmond business license prior to the commencement of any work on the project. Note that the business license fee will not be waived by the City.

• Sanctuary City Contracting Ordinance (SCCO): The Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S. (see Exhibit C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). All respondents must submit a Sanctuary City Compliance Statement (see Exhibit D) with their qualifications.

• Limited Liability Companies Disclosure Statement (LLCS): Resolution No. 86- 21, approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). All respondents must submit the Disclosure Statement of Limited Liability Companies Form (see Exhibit E) with their qualifications.

• City Disclaimer: The City of Richmond reserves the right to reject any or all qualifications, to waive any informality in any qualifications, and to select the qualifications that best meet the City’s needs.

• Non-commitment: The City of Richmond makes no representation that any contract will be awarded pursuant to this RFP. All costs incurred in the preparation of the qualifications, in the submissions of additional information and/or in any other aspect of qualifications prior to the award of a written contract will be borne by the respondent. All information submitted to the City in response to this RFP will become the property of the City of Richmond and will not be returned.

• Amendments to RFP : The City of Richmond reserves the right to amend or cancel this RFP by addendum before the final submittal due date. The City will post any revision to the RFP through PlanetBids at least one full business day prior to the qualifications submittal deadline. Respondents are responsible for checking Planet Bids for any revisions related to this RFP.

887

13 Exhibits

Exhibit A: Standard Service Provider Agreement
Exhibit B: Insurance Requirements
Exhibit C: Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S.

Exhibit D: Sanctuary City Compliance Statement
Exhibit E: Limited Liability Corporations (LLC), Resolution No. 86-21 Exhibit F: Disclosure Statement of Limited Liability Companies Form

888

14 Supplemental Questions
(This page is required to be submitted with Quote)

License
The undersigned hereby declares that he is a Contractor and has been in business for ___ years with store front; has a valid State of California Contractor's License sufficient to qualify as Contractor in this case, and a current City of Richmond, CA Business License (needed upon contract award); and will obtain all required permits.

California Contractors License Number: ___________________________________________

Expiration Date: __________________ Classification Number: ________________________

Name: ______________________________ Signature: ____________________________

Title: _______________________________

Service Contact Information

Contractor shall indicate person and phone number to contact for during normal working hours repairs:

Contractor shall indicate person and phone number to contact for afterhours repairs:

Experience:

Describe your company’s skills, qualifications, and experience that best qualify your company as a service provider for the City of Richmond. Be specific, thorough, and complete. Information not provided cannot be considered or presumed. In order to be considered, qualifications, skills, and experience must be submitted in writing with this request. _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________

(This page is required to be submitted with Quote)
889

15 Please answer the following Supplemental Questions

1. What applicable California state contractor licenses does your company and workers possess?

2. What are the qualifications of key personnel?

3. What applicable licenses, certifications’ or required training does your company require employees to have?

4. What is your company’s safety record? Has your company had any serious injuries or deaths for the past three years?

5. How many years has your company been able to successfully operate?

6. Describe your company’s main office, operations facility, warehouse facility, service personnel, support staff, vehicles, available equipment, and specialized equipment? Please be specific.

890

16 Supplemental Questions
(This page is required to be submitted with Quote)

QUESTIONS

1. PLEASE INDICATE YOUR CALIFORNIA
STATE CONTRACTOR’S LICENSE NUMBER AND TYPE(S)
(IF ANY):

#
TYPE(S):

2. DOES YOUR FIRM OFFER 24/7 SERVICES? YES NO

3. IF THE ANSWER TO QUESTION #3 IS
“YES,” IN HO W MANY HO URS CAN O NE OF YOUR

TECHNICIANS BE ON-SITE AT A RICHMOND LOCATION
AFTER BEING CONTACTED BY CITY STAFF?

HOURS

PRICING

1. PLEASE INDICATE YOUR HOURLY
LABOR RATE:

$ P ER HOUR

2. PLEASE INDICATE YOUR OT / AFTER
HOURS RATE:

$ P ER HOUR

3. PLEASE INDICATE THE DAYS AND

TIMES OF THE WEEK TO WHICH THE AFTER HOURS
RATE WOULD APPLY:

4. BILLING CLOCK BEGINS UPON (CHECK
ONE):

DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION

5. BILLING CLOCK ENDS UPON
(CHECK ONE):

DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION

6. PLEASE INDICATE YOUR MINIMUM
CALL OUT CHARGE:

$

7. PLEASE DESCRIBE ANY ADDITIONAL

FEES & CHARGES NOT COVERED ABOVE (VEHICLE

CHARGES, MILEAGE/FUEL SURCHARGES, DOUBLE-TIME,
ETC.).

s
891

May 27, 2025

Mayor's Office

DATE: May 27, 2025
TO: Members of the City Council
FROM:

Mayor Eduardo Martinez and Vice Mayor Cesar Zepeda

Subject:

Receive a Report from Richmond Promise
FINANCIAL IMPACT: None

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

Receive a report from Richmond Promise, a community-
wide college success initiative launched by the City of Richmond in 2016 that supports Richmond students in
pursuing higher education by providing $1,500
scholarships and fostering a culture of college
attendance throughout the community.

RECOMMENDED ACTION: RECEIVE a Report from Richmond Promise – Mayor Eduardo Martinez (510-620-6503) and Vice Mayor Cesar
Zepeda (510-620-6861).

DISCUSSION:

Richmond Promise is a community-wide college success initiative launched in 2016 through a $35 million investment from the City of Richmond’s ECIA (Environmental and Community Investment Agreement) funding. Through a post-secondary scholarship, collaborative cross-sector partnerships, and supportive programming, Richmond Promise aims to ensure all students in Richmond excel to and through higher education, reach their career goals, and become leaders in the Richmond community. The initiative supports students from Richmond and North Richmond who graduate from eligible high AGENDA
REPORT
892

May 27, 2025
schools within the West Contra Costa Unified School District boundary. Since the City of Richmond launched the Richmond Promise, the Richmond City Manager has served on the Board of Directors.

Since its inception, Richmond Promise has awarded scholarships to more than 4,200 students, provided consistent college access programming, and established a comprehensive support system that includes mentoring, emergency resources, and career services. In addition to offering scholarships of $1,500 per year for up to six years, the program has conducted an average of 130 school site visits or workshops annually. It has placed an increasing focus on student success and post-graduation employment outcomes.

As of 2025, the initiative faces a critical turning point following the end of its original ECIA funding. Richmond Promise is now seeking sustainable public and private funding sources to continue and expand its services, aiming to raise $4–5 million annually and increase scholarship awards to $2,000 per year. The program has garnered national recognition and serves as a model for local promise initiatives nationwide.

This presentation will provide an overview of Richmond Promise’s impact, financial sustainability challenges, and future vision to continue supporting Richmond’s students in accessing higher education and thriving in their careers and communities.

DOCUMENTS ATTACHED:

Attachment 1 – Richmond Promise Presentation Slide Deck 893
City Council Presentation
May 2025
894

INTRO & BACKGROUND
“Richmond Promise made my journey
much easier. Their welcoming and
supportive environment always made me
feel like I had a place to turn to for
guidance and assistance. Whether it was
help with scholarship applications, career
advice, or simply a listening ear, Richmond
Promise was there for me every step of the
way. ”
- Nora, UC Berkeley graduate (pictured
middle)
Caption: Then-Dallas Mavericks CEO and Richmond
Native Cynt Marshall (right) posing with RP Scholar
Nora and Executive Director Chris Whitmore at UC
Berkeley’s Commencement in 2024. 895
Making a promise for Richmond
● Launched in 2016
● City of Richmond founder and anchor funder
○ $35 million in ECIA funding allocated to Richmond
Promise over 9 years (funding ended in 2024)
Mission: Richmond Promise aims to ensure all students in Richmond excel to and through higher education, reach their career goals, and become leaders in the Richmond community.

INTRO & BACKGROUND
896

PILLARS OF SUPPORT & IMPACT
COLLEGE AWARENESS AND ACCESS | SCHOLARSHIP | SCHOLAR SUCCESS | CAREER SERVICES “I believe a lot of people only know Richmond
Promise for its scholarship but Richmond
Promise does more than provide financial aid.

From Near-Peer Ambassadors and Career Hubs
to internships and mentoring, RP has many
resources to support students. ”
- Esther, Scholar at UC Davis
897
Since 2016, Richmond Promise staff have hosted or
participated in nearly 130 school site visits or workshops on average per year to help students learn about and prepare for higher education.

COLLEGE AWARENESS AND ACCESS
“Richmond Promise has been an excellent partner for me at Kennedy to promote new pathways for our students to follow once they graduate. ” - Mr. Pollock, Kennedy High School
74% of 10th and 11th grade students in Mr. Kamphefner’s Kennedy High School class found Richmond Promise’s in-class workshops helpful. 70% of students said they learned about resources and people who can help them prepare for life after high school. *
*Exit survey results from 2023 - 2024 academic year898
Richmond Promise Scholarship – $1,500 per year for up
to 6 years of their undergraduate education
Eligibility Requirements:
● Be a resident of the City of Richmond or unincorporated North Richmond ● Graduate or have graduated from an eligible high school within the WCCUSD boundary area or received a GED/high school equivalency ● Graduate in an eligible year
● Have attended an eligible high school at least 9th-12th grade consecutively
● Be under the age of 24
● Complete the FAFSA/Dream Act Application
● Submit a Richmond Promise Scholarship application by the application deadline

THE SCHOLARSHIP
899

SCHOLAR SNAPSHOT
“I grew up feeling like I shouldn’t be attending a well respected university, but I am, and I have Richmond
Promise to thank for their aid and belief in me. ”
- Olinda (pictured left)
● 4,200+ Scholars awarded since 2016
● 1,300 Scholars served on average per year
● 91% of Scholars identify as people of color
○ 65% of Scholars identify as Latino/a/x
○ 14% of Scholars identify as Black/African American
○ 12% of Scholars identify as Asian
● 70% of Scholars come from low income households
● 64% of Scholars are first-generation college students
900
Richmond Promise Scholars have attended more than 220
colleges and universities around the country. 70% of Scholars attend four-year institutions.

T op Colleges by Concentration of Scholars:

1. Contra Costa College - 19%

2. San Francisco State - 12%

3. UC Berkeley - 11%

4. UC Davis - 8%

5. Sacramento State - 4%

TOP COLLEGES & UNIVERSITIES
901
● Summer workshops for 1st, 2nd, 3rd, and 4th year Scholars ● MOU partnerships with colleges and universities
● Personalized, one-on-one coaching
● Scholar Advisory Board
● Emergency basic needs fund
● Laptop and printer distribution
● Mentor Program
● Student employment opportunities
○ More than 240 student employees hired since 2016

SCHOLAR SUCCESS
Caption: Professional baseball player and former Richmond Promise Scholar Rodney Green during a Cal baseball game in February 2024. 902 ● RP Leads career accelerator
○ New program to better prepare Scholars for
career track employment
● Career Services office hours
● Richmond YouthWorks partnership
● Health Career Connection Partnership

CAREER SERVICES
903
● Richmond Promise
● City of Richmond
● Contra Costa College
● UC Berkeley
● UCSF Medical Center
● San Jose State University
● Rivet School
● Oakland Promise

WHERE OUR ALUMNI WORK
Caption: Richmond Promise alumna Cali Luke poses while at work at Protiviti, a global consulting firm based in San Francisco. ● Google
● GAP Inc.
● Goldman Sachs
● Morgan Stanley
● Protiviti Global Consulting Firm
● BAL Immigration Law Firm
904
Since 2016, the City of Richmond and Richmond
Promise have become key college promise leaders
● Recognized at the White House by then-Vice President Joe Biden and Second Lady Jill Biden (2016)
● Hosted PromiseNet – largest promise conference (2019) ● Co-founder of the Northern California College Promise Coalition (2019)
● National League of Cities Postsecondary Community of
Practice designee (2019)
● College Promise National Leadership Council (2023)

RICHMOND AS A COLLEGE PROMISE LEADER
Caption: Former Richmond Promise Executive Director Jessie Stewart posing with then-Vice President Joe Biden and Second Lady Jill Biden at the White House in 2016. 905

FINANCES & ORGANIZATIONAL MANAGEMENT
“Richmond Promise has been a beacon of
support, alleviating the financial stress that
often accompanies higher education. ”
- Fatoumata, Scholar at USC (pictured right)
906
FINANCES & ORGANIZATIONAL MGMT.

Expenses since 2016
Total $21,711,479
Scholarships paid out
since 2016
$12,564,097 57.9% of
expenses
Non-scholarship
expenses since 2016
$9,147,382 42% of
expenses
Expenses and revenue overview
Revenue since 2016*
Total $7,740,454**
Fundraising revenue
(in-house) since
2016***
$3,810,197
Investment yield
since 2016
$3,930,257
*Not including ECIA seed funding from the City of Richmond ** T otal revenue covers 84.6% of all non-scholarship expenses *** Does not include in-house fundraising revenue from 2024Source: Richmond Promise audited financial statements 907
FINANCES & ORGANIZATIONAL MGMT.

Financial and organizational management challenges
● Administering a community-wide scholarship is expensive and difficult to sustain without an anchor funder
○ Scholarship expenses make up approximately half our annual budget ● Foundations and corporations overwhelmingly favor program and general operating funding over scholarship funding
○ The vast majority of revenue through in-house fundraising has supported programs and general operations
908

ORGANIZATIONAL SUSTAINABILITY
" Access to services like
Richmond Promise is crucial to
parents who are new to the
process of college applications
and higher education
readiness. ” - Martha, parent of a
Scholar
Caption: Then-Dallas Mavericks CEO and Richmond
native Cynt Marshall (right) posing with a Richmond
Promise Scholar and Executive Director Chris Whitmore
at UC Berkeley’s Commencement in 2024. 909

ORGANIZATIONAL SUSTAINABILITY
Maintaining a thriving promise for Richmond students
● Goal to raise $4 million to $5 million per year to continue operations ○ Seeking support from an anchor funder to continue scholarship funding for students ■ Goal to increase annual scholarship from $1,500 to approximately $2,000 ● Continuing to pursue additional funding sources, including individual, foundation, and local business funding, to sustain non-scholarship expenses
● Further deepen engagement with high school students to better ensure college success ● Richmond Promise Alumni Association

910
Primary funding sources for college promise programs
Primary Funding
Source
# of College Promise
Programs (U.S.)
% of College Promise
Programs
Public 150 44.6%
Public/Private 55 16.3%
Private 131 38.9%
Total 336* 100%
● Municipalities are among the leading
anchor funders for promise
programs
● 44.6% of college promise programs
with specified funding sources are
almost exclusively funded with
municipal or state dollars
● Of the 92 college promise programs
in California, 64% are publicly
funded
○ This increases to 75% when
including programs that
receive public/private funding
Source: College Promise My Promise T ool (www.collegepromise.org)

ORGANIZATIONAL SUSTAINABILITY
*Only includes college promise programs that have specified their funding sources
911

ORGANIZATIONAL SUSTAINABILITY
Responding to higher education access barriers at federal level ● Continued municipal investment in college promise programs protects students against ○ Pell Grant funding cuts
○ Federal funding cuts to local institutions like WCCUSD ○ Fear of seeking resources due to individual or family immigration status ○ Federal student loan policies deterring families from higher education College promise programs were created to increase educational equity in local communities. Richmond Promise is proud of the work we’ve done to establish equitable pathways to higher education for Richmond residents and we look forward to continuing and expanding our efforts. 912

ACKNOWLEDGMENTS
Caption: Richmond Promise alumni Nayeli,
Salwa, and Jasmine pose as new team members
in 2024.
"Being a RP alum now working at
Richmond Promise is truly a full
circle moment. I'm grateful for
the financial support I received
as a scholar, and now I get to give
back by working with Richmond
Promise to support future
college students. "
- Salwa (pictured middle)
913
STAFF
Christopher Whitmore, Executive
Director
Anjanine Bonet, Chief Operating Officer
Miguel Molina, Director of Programs and
Partnerships
Ben Enos, Director of Communications
Hannah Dworkin, Director of
Development
Dariana Zermeno, Associate Director of
Programs
Leo Visscher, Career Services Manager
Salwa Alkaheli, Executive Assistant
Faith Flores, Operations
Coordinator
Celina Espinoza, College Access
Coordinator
Andrea Ponce Mata, Development
Coordinator
Miriam Bernstein, AmeriCorps
VISTA
Caption: Associate Director of Programs and
Partnerships Dariana Zermeno poses for a photo914

BOARD OF DIRECTORS
Nicole Barnett, Board Chair, Chief Executive Officer, Planned Parenthood Northern California (Kennedy High School graduate)
Mojdeh Mehdizadeh, Board Treasurer, Chancellor, Contra Costa Community College District
Shasa Curl, City Manager, City of Richmond
Kim Moses, EdD., Interim Superintendent, West Contra Costa Unified School District (Kennedy High School graduate)
Michael Littleton, former Senior Vice President at Gu Energy Labs Ree’shemah Thornton, Dean of Enrollment Services, Merritt College Brian Hubinger, Public Affairs Manager, Richmond Chevron Refinery Jessica Rodriguez, Project Leader, Boston Consulting Group Caption: Richmond native and Richmond Promise Board Chair Nicole Barnett (right) poses with her mother at the 2024 Scholar Celebration. 915

THANK YOU FOR YOUR LEADERSHIP
“Richmond Promise
means to me that my
community wants me to
succeed, that I can
become somebody with
the help of my town. ”
Caption: Edgar, a Richmond Promise alumnus,
poses for a photo in his SF State graduation cap
and stole in 2024.916

May 27, 2025

Fire Department

DATE: May 27, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Aaron Osorio, Fire Chief
Dante J. Wiley, Fire Marshal

Subject:

Adopt the City of Richmond Fire Hazard Severity Zones
Ordinance
FINANCIAL IMPACT: There is no financial impact on this item.

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

The California Department of Forestry and Fire
Protection (Cal Fire) has updated the Fire Hazard
Severity Zone (FHSZ) maps to reflect current data and
fire risk modeling. On February 24, 2025, the City of
Richmond was included in the Phase 2 roll out of the
Local Responsibility Area (LRA). The City of Richmond is required to designate, by ordinance, moderate, high, and very high fire hazard severity zones within its jurisdiction pursuant to Government Code Section 51179(a) and
adopt the LRA maps recommended by the Office of the
State Fire Marshal (OSFM).

AGENDA
REPORT
917

May 27, 2025
RECOMMENDED ACTION:

INTRODUCE an ordinance (first reading) to designate
Fire Hazard Severity Zones within the City of Richmond
as recommended by the California Department of
Forestry and Fire Protection (Cal Fire) Office of the State Fire Marshal (OSFM) – Fire Department (Chief Aaron
Osorio 510-307-8021/Fire Marshal Dante J. Wiley 510-
307-8090).

DISCUSSION:

The California Department of Forestry and Fire Protection (“Cal Fire”) through the Office of the State Fire Marshal (“OSFM”) has updated the Fire Hazard Severity Zone (“FHSZ”) maps to reflect current climate data and fire risk modeling. FHSZ are geographic areas designated by Cal Fire based on factors such as vegetation, slope, and fire history. The State Fire Marshal identified these zones by using the following criteria: fuel loading, slope, fire weather, and other relevant factors including areas where winds are a major cause of wildfire spread. These zones help determine appropriate mitigation strategies, building standards, real estate disclosures, and fire prevention measures to reduce fire risk. The matrix below stipulates fire prevention measures and minimum requirements for State Responsibility Area (SRA) and Local Responsibility Area (LRA).

918

May 27, 2025
On February 10, 2025, the State Fire Marshal rolled out Fire Hazard Severity Zones in Local Responsibility Area (LRA). The LRA refers to regions where local agencies are primarily responsible for fire protection and emergency response. The City of Richmond was notified on February 24, 2025, about the recommended Fire Hazard Severity Zones in LRA maps. The maps recommended for the City of Richmond include areas classified as moderate, high, very high, or a combination of these areas. See Attachment 2 for areas affected as identified by the State Fire Marshal, and Table 1 for the breakdown of the acreage and number of parcels within the City of Richmond.

Table 1
Acreage and Parcels in Moderate, High, and Very High within the City of Richmond

Classification Acreage Parcels
Moderate 915 624
High 180 584
Very High 4395 1661

Note: There are 684 parcels with overlapping designations. These parcels default to the highest zone in which they overlap.

On March 21, 2025, the City of Richmond created a website dedicated to Fire Hazard Severity Zones in Local Responsibility Area for public review and comment which can be accessed at www.ci.richmond.ca.us/LRA. The website contains fact sheets from Cal Fire, insurance information from California Department of Insurance, City of Richmond before and after maps, address/parcel lookups of affected areas, and a section for public comments (accepted through the website until May 20, 2025).

The City of Richmond also announced the LRA maps through the City Manager’s weekly report, the City Manager’s report to City Council, social media (e.g., Facebook, Instagram, X, Nextdoor), flyers, and postcards sent to affected addresses. Similarly, the City of Richmond conducted informational sessions to the Point Richmond Neighborhood Council on March 26, 2025, at the Richmond Neighborhood Coordinating Council on May 12, 2025, and during the Open House at Fire Station 63 on May 17, 2025.

Pursuant to Government Code Section 51179(a), the City is required to designate, by ordinance, moderate, high, and very high fire hazard severity zones within its jurisdiction. City staff recommend the City of Richmond adopt, through ordinance, to designate the areas identified and recommended by the State Fire Marshal as Fire Hazard Severity Zone within the City of Richmond.
919

May 27, 2025

This ordinance shall be effective thirty days after passage and adoption, and shall be submitted to the OSFM.

DOCUMENTS ATTACHED:

Attachment 1 – Ordinance
Attachment 2 – OSFM Local Responsibility Area Map
Attachment 3 – City of Richmond Fire Hazard Severity Zones Map Attachment 4 – Cal Fire Official Transmittal of Fire Hazard Severity Zones

920
ORDINANCE NO. N.S.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RICHMOND TO

DESIGNATE FIRE HAZARD SEVERITY ZONES

The City Council of the City of Richmond do ordain as follows:

SECTION 1. Adoption of Map. In compliance with Government Code Section 51179, the City of Richmond hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.

The map showing the fire hazard severity zone designations within the City of Richmond attached hereto as Exhibit A, is approved by the City of Richmond, is hereby incorporated by reference, and entitled “City of Richmond Fire Hazard Severity Zones.” The official map is also located electronically on the following website:
www.ci.richmond.ca.us/LRA.

SECTION 2. Environmental Findings. This ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to the following sections of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3: (1) Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and (2) Section 15060(c)(3) (the activity is not a project as defined in Section 15378) because the subject ordinance has no potential for resulting in any significant physical change to the environment, either directly or indirectly.

SECTION 3. Effective Date. This ordinance shall be effective thirty days after passage and adoption.

*****************************
(This section to be completed by Clerk’s Office)

First introduced at a regular meeting of the City Council of the City of Richmond held on _____________ and finally passed and adopted at a regular meeting held on ___________ by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:
________________________________________
921
Clerk of the City of Richmond

(SEAL)
Approved:

_______________________________
Mayor

Approved as to form:

____________________________
City Attorney
922
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Prot
ection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identif
ied by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected t
o prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the stat
e as moderate, high,
and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:67,000 at 11" x 17"
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5Km
0 0.5 1 1.5 2 2.5 3Mi
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effectiv
e April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the St
ate Fire Marshal
Richmond
80 580
123

UNINCORPORATED
CONTRA COSTA CO.

UNINCORPORATED
MARIN CO.

ALBANY

BERKELEY

EL CERRITO

HERCULES
PINOLE

SAN FRANCISCO

SAN PABLO

TIBURON
A L A M E D A C O .

C O N T R A C O S T A C O .

M A R I N C O .

S A N F R A N C I S C O C O .

M A R I N C O .

S A N F R A N C I S C O C O .

February 24, 2025
As Identified by the
Stat
e Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF RICHMOND – CONTRA COSTA COUNTY

EXHIBIT A
923
Broadway
St
Pinole
Valley
Rd
23rd St
Tewksbu
ryAve
Mar
ina
Way
S
App
ian
Way
Hilltop Dr
FairmountAve
Ga
rrard
Blvd
Barrett Ave
Chur
chLn
Market Ave
San Pablo Ave
Arlington
Ave
S 23rd St
Rum
rillBlvd
Robert
Miller Dr Valley
View
Rd
BlumeDr
Harbour
Way
Tara Hills Dr
El Portal Dr
Regatta Blvd
Central Ave
CastroRanchRd
FitzgeraldDr
Carlson Blvd
Marina
Bay
Pkwy
Macdonald Ave
Brookside Dr
San Pablo DamRd
Potrero
Ave
W
Barrett
Ave
Moes
erLn
S 51
st
St
Cutting Blvd
S37
th
St
Ramp
10th
St
CanalBlvd
Ha
rbou
r
Way S
Hoffma
nBlv
d
Richmond Pkwy
MeadeSt
S 31stSt
W Cutting
Blvd
SobranteAve
S GarrardBlvd
37th St
AshburyAve
JuligaWoods
St
McBryde
Ave
Castro St
Eastshore
Blvd
KearneySt ArlingtonBlvd
Colu
saAve
Dimm
St
22nd St
El Cerrito
Plz
13thSt
Alham
braValley Rd
80 580

UNINCORPORATED

CONTRA COSTA

EL CERRITO

HERCULES
PINOLE

SAN PABLO
ALBANY

BERKELEY
Alameda CountyAlameda County
Contra Costa County
Contra Costa County
Miller-knox
Regional
Shoreline
Point
Pinole Regional
Shoreline
Sobrante Ridge
Regional
Preserve
Richmond
Country
Club
Tilden
Regional
Park
Tilden
Nature
Study Area
Wildcat Canyon
Regional Park
Kennedy Grove
Regional
Recreation Area
San Pablo Reservoir
Recreation
Area
Pinole Park
SanPabloStrait
Southampt
on Sh
oal
Richmond
Marina Bay
Richmond Inner Harbor
Castro
Cove
Lauritzen Canal
PinoleCreek
Castro C
reek
Parr Can
al
San
Rafael
Bay
San
Francisco
Bay
San Pablo Bay
Fireboat
Victory
No.
61 No. 62
No. 63
No.
64 No. 66
No. 67
No.
68 0 ½ 1¼
Miles
City Boundary
Fire Station
Local Responsibility Area
FHSZ Zone
Moderate
High
Very High
State Responsibility Area
FHSZ Zone
Moderate
High
Very High

FIRE HAZARD SEVERITY ZONES
City of Richmond

EXHIBIT A
924
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Pro
tection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
hav
e been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expect
ed to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal t
o identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:67,000 at 11" x 1
7"
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5Km
0 0.5 1 1.5 2 2.5 3Mi
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Eff
ective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the S
tate Fire Marshal
Richmond
80 580
123

UNINCORPORATED
CONTRA COSTA CO.

UNINCORPORATED
MARIN CO.

ALBANY

BERKELEY

EL CERRITO

HERCULES
PINOLE

SAN FRANCISCO

SAN PABLO

TIBURON
A L A M E D A C O .

C O N T R A C O S T A C O .

M A R I N C O .

S A N F R A N C I S C O C O .

M A R I N C O .

S A N F R A N C I S C O C O .

February 24, 2025
As Identified by the
St
ate Fire Marshal
Local Responsibility Area
Fire Hazard Sev
erity Zones
CITY OF RICHMOND – CONTRA COSTA COUNTY
925
Broadway
St
P
i
n
o
l
e
V
a
l l e
y
R
d
23rd St
T e w
k s b u r yA v e
M
a
r
i
n
a
W
a
y
S
A
p
p
i
a
n
W
a
y
H i l l t o p D r
Fairmount
Ave
G
a
r
r
a
r
d
B
l
v
d
Barrett Ave
C
h
u
r
c
h
L
n
Market Ave
San Pablo Ave
A
r
l
i
n
g
t
o
n
A
v
e
S 23rd St
R
u
m
r
i
l
l
B
l
v
d
R
o b e r t
M
i l l e r
D
r V
a
l
l
e
y
V
i
e
w
R
d
B
l
u
m
e
D
r
Harbour
Way
T
a
r
a
H i l l s D r
E l P o r t a l D
r
R
e g a t t a
B l v d
C e n t r a l A v e
C
a
s
t r o
R a n c h R d
F
i t
z
g
e
r
a
l d
D r
Carlson Blvd
M
a
r
i
n
a
B
a
y
P
k
w
y
Macdonald Ave
B r o o k s i d e
D r
S a n P a b l o
D
a m
R d
P
o
t r e
r o
A
v e
W
B a r r e t t
A v e
M
o
e
s
e
r
L
n
S
5 1
s
t
S
t
C u t t i n g B l v d
S
3 7
t
h
S
t
Ramp
1 0
t
h
S
t
C
a
n
a
l
B
l
v
d
H
a
r
b
o
u
r
W
a
y
S
H
o
f
f
m
a
n
B
l v
d
Richmond Pkwy
M
e
a
d
e
S
t
S
31st
St
W C u t t i n g
B l v d
Sobrante
Ave
S
Garrard
Blvd
37th St
Ashbury
Ave
J
u
l i g
a
W
o
o
d
s
S
t
M
c B
r y d e
A
v
e
Castro St
Eastshore
Blvd
K
e
a
r
n
e
y
S
t
A
r
l i n
g
t
o
n
B
l v
d
C
o
l
u
s
a
A
v
e
D
i m
m
S
t
22nd St
El Cerrito
Plz
13th
St
A
l h
a
m
b
r
a
V
a
l l e
y
R
d
80 580

UNINCORPORATED

CONTRA COSTA

EL CERRITO

HERCULES
PINOLE

SAN PABLO
ALBANY

BERKELEY
A l a m e d a C o u n t y
A l a m e d a C o u n t y
C
o n t r a C o s t a
C
o
u
n
t
y
C
o n t r a C o s t a
C
o
u
n
t
y
Miller-knox
Regional
Shoreline
Point
Pinole Regional
Shoreline
Sobrante Ridge
Regional
Preserve
Richmond
Country
Club
Tilden
Regional
Park
Tilden
Nature
Study Area
Wildcat Canyon
Regional Park
Kennedy Grove
Regional
Recreation Area
San Pablo Reservoir
Recreation
Area
Pinole Park
S
a
n
P
a
b
l
o
S
t
r
a
i
t
S o
u
t
h
a
m
p
t
o
n
S
h
o
a
l
Richmond
Marina Bay
Richmond Inner Harbor
Castro
Cove
LauritzenCanal
P
i n
o
l e
C
r
e
e
k
C
a
s
t
r
o
C
r e
e
k
P
a
r
r
C
a
n
a
l
San
Rafael
Bay
San
Francisco
Bay
San Pablo Bay
Fireboat
Victory
No.
61 No. 62
No. 63
No.
64 No. 66
No. 67
No.
68 0 ½ 1¼
Miles
City Boundary
Fire Station
Local Responsibility Area
FHSZ Zone
Moderate
High
Very High
State Responsibility Area
FHSZ Zone
Moderate
High
Very High

FIRE HAZARD SEVERITY ZONES
City of Richmond
926
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
February 24, 2025
Dear: County Chief Administrative Officer, City Manager, Fire Chief, Fire Marshal Re: Official Transmittal of Fire Hazard Severity Zones
The State Fire Marshal is mandated by Government Code (GC) 51178 to identify levels of fire hazard based on consistent statewide criteria and the expected severity of fire hazards.

Government Code 51179 requires the State Fire Marshal to make recommendations of fire hazard severity zones to local agencies, as defined per GC 51177(e), for their designation and adoption by ordinance. This letter serves as the official transmittal of the recommendation. For the Statutory requirements for local adoption please review California Code, GOV 51179.

Your City/County has been identified as having Moderate, High, Very High or a combination of Fire Hazard Severity Zones (FHSZ) within your jurisdiction. The maps and data are available in the FHSZ HUB at https://fire-hazard-severity-zones-rollout-calfire-forestry.hub.arcgis.com/ .

Please complete the Public Contact Survey in the FHSZ HUB using the link above. This information will be used for a public Webmap on the CAL FIRE-Office of State Fire Marshal website to guide your constituents to the appropriate contact person or website for the Local Responsibility Area FHSZ in your jurisdiction.

If you have additional questions, please feel free to contact our Team at [email protected].

Sincerely,
Daniel Berlant
State Fire Marshal
CAL FIRE – Office of the State Fire Marshal
927

May 27, 2025

Fire Department

DATE: May 27, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Aaron Osorio, Fire Chief
Sharrone Taylor, Director of Human Resources

Subject:

Draft Advanced Life Support (ALS) First Responder
Feasibility Study
FINANCIAL IMPACT: There is no immediate financial impact associated with this item. However, implementing ALS first responder
services, along with ongoing expenses and potential
revenue opportunities, will have a financial impact on the City in the future.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Richmond Fire Department is the only Basic Life
Support (BLS) fire agency in Contra Costa County,
creating a gap in emergency care compared to
neighboring jurisdictions. With EMS calls making up
nearly 60% of all incidents and continuing to rise, the City must meet the demands to provide timely medical
response. An Advanced Life Support (ALS) feasibility
study was conducted to explore transitioning to ALS
service. The City Council must now consider the study's findings and decide how to proceed to improve
emergency care, align with regional standards, and meet public safety goals.

AGENDA
REPORT
928

May 27, 2025
RECOMMENDED ACTION:

RECEIVE the draft written report regarding Advanced
Life Support (ALS) First Responder Feasibility Study and DIRECT staff to pursue next steps for implementing the
recommended service models as outlined by the Matrix
Consulting Group – Fire Department/Human Resources
Department (Chief Aaron Osorio 510-307-8021/Sharrone
Taylor 510-620-6803).

DISCUSSION:

The Richmond Fire Department (Department) is a full-service, all-risk agency that serves over 115,000 Richmond residents during critical emergencies, including fires, medical incidents, hazardous materials situations, and technical rescues. The Department operates from seven (7) stations located throughout the incorporated City of Richmond (City) limits with seven (7) Engine Companies, one (1) Truck Company, one (1) Cross-Staffed Truck Company, two (2) Rescue Units, one (1) Haz Mat Unit, one (1) Breathing Support Unit, and one (1) Fire Boat. See Figure 1 for Station Locations and Attachment 1 for Station Detail.

Figure 1
Station Locations Across the City of Richmond

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May 27, 2025
In 2024, the Department responded to 15,150 incidents, a 4.75% increase over the previous year. Of these, 8,870 incidents (58.5%) were EMS-related incidents. Since the pandemic, the Department has seen a consistent annual increase of 3% - 4% in total calls, and this trend is expected to continue due to projected population growth in the City.

In addition to responding within the City, the Department provides automatic aid to the City of El Cerrito Fire Department and areas served by the Contra Costa County Fire Protection District (Con Fire). The City of Berkeley and the City of Albany also provide mutual aid when requested.

Exploring Advanced Life Support (ALS) First Responder Feasibility

The Department is authorized by the Contra Costa County Emergency Medical Services Agency (CCCEMSA) to provide Basic Life Support (BLS), commonly known as Emergency Medical Technician (EMT) care. The Department currently employs 71 sworn personnel licensed as EMTs and 10 sworn personnel licensed as paramedics. It is important to note that, although the Department employs 10 sworn personnel licensed as paramedics, they are limited to providing Basic Life Support (BLS) services, as the Department is only authorized as a BLS agency.

The Richmond Fire Department is currently the only Basic Life Support (BLS) fire agency in Contra Costa County. All other fire departments and fire protection districts in the county provide Advanced Life Support (ALS) first responder services. ALS transport services are provided by Contra Costa County Fire Protection District (Con Fire) under a contract with American Medical Response (AMR), which supplies paramedic-level care and hospital transport as needed.

There have been several attempts where the Department explored the feasibility of transitioning to an ALS First Responder service provider.

 In 2005, the first attempt was made to develop ALS services and a paramedic school.
 In 2007, following the reinstatement of automatic aid, the cost of implementing ALS services was researched.
 In 2021, Interim Fire Chief Brian Kelly discussions were renewed when he requested funding through Measure X.
 In 2022, the City directed Matrix Consulting Group to conduct the City's Emergency Services Data and Analysis Report, which was published on March 6, 2023. This report provided an in-depth analysis of the emergency services system and the 930

May 27, 2025
dynamics of the department. The findings were presented to the City Council on September 12, 2023.
 In August 2023, the City reached out to County Supervisor John Gioia and Con Fire regarding Measure X to fund the ALS Feasibility Study.
 On February 6, 2024, the Contra Costa County Fire Protection District Board approved and authorized the payment of up to $75,000 to the Richmond Fire Department to conduct the ALS Feasibility Study.

On May 7, 2024, the City authorized Matrix Consulting Group to conduct an Advanced Life Support/Paramedic First Responder Feasibility Study to explore the potential for the Department to transition into a paramedic-level service provider. The draft report was provided to the Department on April 14, 2025.

Draft Report - Overview
The Matrix Consulting Group provided a comprehensive report outlining the current services, analyzing the feasibility of Advanced Life Support (ALS), evaluating the integration of ALS fire response, presenting financial projections, and offering recommendations and a staffing plan.

As previously mentioned, Richmond is the only agency in Contra Costa County that does not utilize engine companies staffed with paramedics to consistently provide Advanced Life Support (ALS) first responder care. Transitioning the Department to an ALS service provider is a critical step, as it would expand treatment options and improve patient outcomes. See Table 1 for the current regional Fire EMS System.

Table 1
Fire Department/District Prehospital Services in Contra Costa County

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May 27, 2025
Research has demonstrated that early Advanced Life Support (ALS) interventions significantly improve survival rates for cardiac arrests, strokes, and traumatic injuries.

National studies indicate that the chance of survival decreases by approximately 10% for every minute ALS care is delayed. See Attachment 1 for studies regarding cardiac arrest, stroke, and traumatic events.

In recent years, response delays from transport agencies, combined with increasing EMS call volumes, have placed additional strain on the City’s emergency medical system. It is imperative that equitable care is provided, as Richmond residents deserve timely access to advanced medical treatment comparable to that available in neighboring communities. Table 2 illustrates EMS Calls for Service By Hour and Weekday, while Table 3 illustrates EMS demand for service by hour of the day.

Table 2

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May 27, 2025

Table 3

Draft Report – Advantages of ALS First Responder Program The study revealed that implementing an ALS first responder program within the Department is feasible and beneficial for the City. Some of the key findings transitioning into an ALS service are the following:
 Faster delivery of critical care – Equipping the Department apparatus with paramedics allows for delivering essential patient care.  Improved patient outcomes – as previously mentioned, with cardiac arrests, strokes, and traumatic injuries patients.
 Enhanced operational flexibility – Providing ALS first responder services allows the Department to manage high-acuity incidents more independently by reducing reliance on the availability of external partners to deliver critical care.  Increased public trust and service equity - Residents and visitors to the City will have greater confidence that advanced medical care will arrive quickly, regardless of the service area or time of day.

Draft Report – ALS Staffing Options

1. Squad Delivery Model. The Quick Response Vehicle (QRV) model, or more commonly known as squads, are smaller vehicles staffed with paramedics, dispatched to high-acuity calls. This model ensures rapid ALS intervention to medical incidents and keeps fire apparatus available for other emergency calls for service.
933

May 27, 2025

2. Engine Delivery Model. The engine-based model places paramedics directly on fire engines, allowing an integrated ALS response from every station. This model uses a dual-role firefighter/paramedic but requires greater staffing and training investment.

3. Hybrid Model. The hybrid model would use a combination of engine companies staffed with firefighter paramedics and quick response EMS vehicles (QRV), either staffed with firefighter paramedics or single-role paramedics.

Draft Report – Staffing, Personnel Actions, Labor Considerations There are currently 10 certified paramedics in the department spread across multiple shifts and stations: 5 Fire Captains, 2 Fire Engineers, 2 Firefighters, and 1 Battalion Chief. To provide 24/7 ALS coverage at all stations, the study estimates that 27 paramedics are needed, requiring at least 19 additional personnel. The City must decide between training existing dual-role firefighters or hiring single-role paramedics, a decision that will affect labor relations, job structure, compensation, and operations.

The City must create new job specifications for the following positions:
 Single-role Paramedic
 Firefighter/Paramedic
 EMS Supervisor
 EMS Analyst
In addition, the City must also update current job specifications and incentive pay within the Operations Division. The study recommended an 11.5% paramedic incentive pay to align with regional standards and practices in neighboring agencies.

The City must also meet and confer with all impacted bargaining units, including the International Association of Fire Fighters Local 188 (Local 188), Richmond Fire Management Association (RFMA), Service Employees International Union (SEIU), and Executive Management. Discussions should address unit determination for single-role paramedics, EMS Supervisors, and EMS Analysts; define duties and working conditions; and coordinate with Liebert Cassidy Whitmore (LCW) and Human Resources (HR) to update Memoranda of Understanding (MOUs) for the affected bargaining units.

Draft Report – Certification Requirement
Paramedic training hours and requirements are established by the California Emergency Medical Services Authority (EMSA) and are set forth in Title 22 of the California Code of Regulations, Chapter 4.
934

May 27, 2025

To complete the paramedic training program, students need a minimum of 1,094 hours:

• 454 hours of didactic instruction
• 160 hours of hospital clinical training
• 480 hours of field internship

In addition, students must also have 40 documented ALS patient contacts and successfully pass the National Registry Examination for Technicians (NREMT) Paramedic Examination.

Draft Report – Local Paramedic Training Program

Contra Costa County Health is the local authority responsible for approving paramedic training programs, with Contra Costa College currently authorized to provide both initial and continuing paramedic education. The college offers a 16-month program aligned with the 48/96 firefighter shift schedule, including over 1,290 hours of training that exceeds California’s requirements. Graduates earn college credit, a Certificate of Achievement, and become eligible for state licensure after passing the NREMT exam.

Prerequisites include EMT certification, BLS certification, relevant experience, and college-level coursework. The current tuition is $7,500. Certified paramedics must complete 48 hours of continuing education every two years to maintain certification.

Draft Report – EMS System Oversight

The ALS First Responder program will require dedicated supervisory oversight to act as the liaison with the CCCEMSA, ensure effective deployment and patient care, manage quality assurance and training, and oversee the procurement of supplies and equipment for response apparatus. The study recommends establishing a 40-hour EMS Supervisor position, which can be filled by either a civilian licensed paramedic or a dual-certified firefighter-paramedic and should be equivalent in rank to a sworn captain. The EMS Supervisor is responsible for managing and overseeing Continuous Quality Improvement (CQI) and Continuous Quality Assurance (CQA) programs, ordering EMS supplies, and ensuring compliance with United States Drug Enforcement Administration (DEA) regulations related to narcotics purchasing, storage, use, and disposal.

Draft Report – Implementation and Fiscal Impact
The study recommends a 67-month phased plan to allow for a manageable phase-in and adjustment. This recommendation is not suited to the City’s annual budget cycle, and a plan based on the City’s fiscal year cycle is more appropriate (See Richmond Fire Department Draft Implementation Timeline and Recommendations section on page 11 of the Staff Report). During the implementation period, it is recommended deploying Quick Response Vehicles (QRVs) at the busiest EMS stations: 62, 64, 67, and 68 to 935

May 27, 2025
provide ALS service delivery while existing firefighters are trained as paramedics.

Additionally, the Department will continue to train, recruit, and retain paramedics to build capacity for future engine-based ALS staffing.

The estimated total cost to transition to an ALS first responder service provider is $7,781,659 over the first 67 months. The initial implementation cost is $4,436,034, with an estimated annual ongoing operating cost of $610,000. While the costs of transitioning to and maintaining an ALS program are significant, they are proportional to the program’s life-saving potential and the long-term gains in system efficiency it is expected to deliver. See Table 4 for the total ALS costs for the first 67 months, Table 5 for the breakdown of total ALS transition costs, Table 6 for the breakdown of ongoing cost considerations, and Attachment 1 for cost calculations for each item.

Table 4
ALS First Responder Cost Over 67 Months

Table 5
ALS Transition Costs

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May 27, 2025

Table 6
Ongoing Annual Cost

Draft Report – Funding Strategies

The Department receives $229,462 annually in Measure H funding, a dedicated EMS benefit assessment fund managed by Contra Costa County. Based on the study’s projected ongoing cost of $610,000 per year, this would result in an annual funding gap of approximately $394,000.

To help close the projected funding gap, the study recommends establishing common practices among California cities, such as:

 First Responder Fee. Charged for responding to 9-1-1 calls and providing medical care without transport.

 Insurance Billing. Residents may only be billed for what insurance covers, while non-residents are charged the full amount.

 Medicare/Medi-Cal. These programs generally don’t reimburse for first responder services; unpaid balances must be waived.

 Billing Method. Most cities contract with third-party medical billing agencies due to the complexity and regulation of EMS billing.

937

May 27, 2025
Richmond Fire Department Draft Implementation Timeline and Recommendations Figure 2
Draft Implementation Timeline

As illustrated in Figure 2, the Richmond Fire Department suggests following a fiscal year timeline to better suit the City’s annual budget cycle starting in Fiscal Year 2025-

26. Local Hire and Diversity Consideration
The Department recognizes that the current candidate pool for firefighter/paramedics is narrower than for firefighter/EMTs, which may impact the recruitment pipeline and overall diversity. To address this matter, the Department seeks to partner with Human Resources and Local 188 to design equitable job specifications, conduct targeted outreach, and create pathways for both internal and external candidates to become certified paramedics. To be specific, it is important to prioritize local hiring and diversity to support ongoing efforts to maintain and improve diversity within the Department. The City should continue to provide employment opportunities for residents of Richmond and West Contra Costa County.

Next Steps

Following the results of the study and the recommended implementation plan, the City Council must direct staff to determine which service model to pursue. Staff will also 938

May 27, 2025
return to the City Council on July 1, 2025, with a detailed outline regarding project timeline, such as negotiating a new agreement with CCCEMSA, initiating labor discussions, completing job specifications, and initial phases of implementing the ALS First Responder Program.

SYNERGISTIC POLICIES:

Implementing an ALS First Responder program will enable the City of Richmond to provide quicker and more efficient emergency medical care. It will align the City’s EMS services with those of other communities in Contra Costa County and reinforce the Fire Department’s critical role in frontline emergency response. This initiative also supports the City Council’s strategic goals—specifically, enhancing public safety by improving emergency response and preparedness, and strengthening the City’s internal infrastructure and processes by ensuring appropriate staffing levels and expertise to meet departmental service objectives.

DOCUMENTS ATTACHED:

Attachment 1 – Draft Report on the ALS First Responder Feasibility Study

Attachment 2 – Draft ALS PowerPoint Presentation

939
940

TABLE OF CONTENTS
INTRODUCTION AND EXECUTIVE SUMMARY 1
OVERVIEW OF THE CURRENT SERVICES 6
ANALYSIS OF ALS FEASIBILITY 16
INTEGRATION OF ALS FIRST RESPONSE 20
FINANCIAL PROJECTIONS 28
RECOMMENDATIONS AND STAFFING PLAN 37
DRAFT
941

DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY INliRODUC TION AND EXECUTIVE SUMMARY

INTRODUCTION
The City of Richmond retained Matrix Consulting Group Ltd. to conduct a feasibility study on becoming an advanced life support (ALS) first responder in the Contra Costa County emergency medical services (EMS) response system. This report includes the project team's research and analysis of the Richmond Fire Department (RFD), the Contra Costa County EMS Authority (CCEMSA), and the requirements for transitioning from a basic life support (BLS) first responder to an ALS first responder.

SCOPE OF WORK
The study included the project team obtaining additional information from the Richmond Fire Department to update our understanding of their staffing, deployment, and performance since completing the Public Safety Services Study conducted in 2022. This project focused on several key elements, including:
• Reviewing relevant data and statistics
• Analyzing options for providing ALS/Paramedic First Responder services • Developing implementation timelines
• Developing financial estimates
• Developing draft and final reports
The project team utilized several approaches to complete this study. These are described in the next section.

APPROACHES UTILIZED IN THE STUDY
The project team used several approaches to fully understand the current service environment, what options were available to the City, and the current requirements if it were to become an ALS First Response agency. These included, but were not limited to:
• Interviews with Fire Department leadership, Contra Costa County EMS Authority personnel, Contra Costa County Fire Protection District leadership, and others involved in the oversight, delivery of EMS services, and EMS training in the County. • Data was collected from the City, Department, County, CCCEMSA, and other sources to understand, document, and forecast service needs and costs for transitioning from a BLS to ALS First Responder.

MATRIX CONSULTING GROUP 1
DRAFT
942

DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Data was initially summarized into a descriptive profile of the Richmond Fire Department, which was submitted and reviewed to ensure the project team had a factual understanding of the current state of services provided.
• Additional data was requested, reviewed, and analyzed during the study to answer questions regarding EMS service delivery options.

Throughout the process, findings were reviewed with Department staff.

EXECUTIVE SUMMARY
The Fire Department serves the City of Richmond, in northwest Contra Costa County along the San Francisco Bay, from seven (7) fire stations. It uses a combination of staffed command, engine, and truck companies. Specialty services are staffed by personnel from the engine and truck companies who cross-staff specialty apparatuses when needed.

The City encompasses nearly 56 square miles, of which 22.2 are water and the remaining 33.8 are land. Based on the 2020 population of 116,448 and 33.8 square miles of land, the overall population density for the city is approximately 3,425 people per square mile. Richmond has a Chevron Oil refinery, an Amtrak station, and the Port of Richmond, a deep-water port. The City also has interstate highway and railroad systems.

OVERVIEW OF CURRENT SERVICES
Richmond is the only BLS First Responder service agency in Contra Costa County. All other fire and EMS service providers provide advanced life support services. American Medical Response (AMR) provides ALS transport services through a contract with the Contra Costa County Fire Protection District.

According to estimates from the United States Census Bureau, the City's population has increased by approximately 14% since 201 0. This includes a significant increase in residents in the over-60 age group (5.1 %). This age group is typically a substantial user of prehospital care due to declining health and other medical conditions. While the current model of EMS service delivery has historically met service expectations, the City is facing significant challenges that make transitioning to an ALS First Responder service provider a viable option for the long-term success of the emergency medical services response system. These include:

Increased EMS call volume
Long ambulance response times
Community expectations and patient outcomes
These issues make exploring the feasibility of becoming an ALS service provider a vital consideration for the City.

MATRIX CONSULTING GROUP 2
DRAFT
943

DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY

KEY FINDINGS RELATED TO ALS FIRST RESPONDER SERVICES
The project team concluded that implementing an ALS first responder program within the Richmond Fire Department is feasible and beneficial for the City. Several key findings illustrate the potential service improvement, outcomes, and system efficiency that led to this conclusion.
• Faster delivery of critical care- Equipping RFD apparatus with paramedics allows for delivering essential patient care. This includes cardiac monitoring, airway management, intravenous {IV) therapy, and medication administration. • Improved patient outcomes - National studies show that ALS-Ievel care provided early in the treatment of patients correlates with higher survival rates and better long-term , recovery, particularly for cardiac arrest, respiratory failure, and trauma cases. • Enhanced operational flexibility - Providing ALS first responder services allows the Richmond Fire Department to manage high-acuity incidents more independently by reducing reliance on the availability of external partners to deliver critical care. It improves system resilience during times of high surge demand or disasters. • Increased public trust and service equity - Residents and visitors to the City will have greater confidence that advanced medical care will arrive quickly, regardless of the service area or time of day.

IMPLEMENTATION AND COST CONSIDERATIONS
The project team recommends the following implementation steps over a 67-month timeframe and the cost of becoming an ALS first responder service provider. • Quick Response Vehicles {QRV) - The initial delivery of ALS services should begin with the deployment of QRVs, allowing ALS service delivery while existing firefighters are trained as paramedics.
• ALS deployment - As paramedics are trained, engine companies at the stations with the highest EMS call demand should be staffed initially, followed by stations with longer response times.
• Personnel - Paramedic training, recruitment, and retention will be critical factors to the success of the ALS delivery system.
• Medical Oversight-Robust clinical oversight, including a designated medical director and quality assurance processes, will be required. The current medical director will continue to serve as the medical director, but the city will need to create an EMS supervisor position.

The following table illustrates the total costs over the 67-month implementation timeline.

Total ALS first responder transition cost
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TOTAL ALS FIRST RESPONDER TRANSITION COSTS
-- ~~-------- ~-- - --
Timeframe Cost
Months 1 -18 $5,515,470
Months 19 - 36 $971,846
Months 37 - 54 $1,020,438
Month 55-67 $273,905
Total Transition Cost $7,781,659
As illustrated above, the total estimated cost to transition from a BLS first responder agency to an ALS first responder is $7,781,659.

ONGOING COST CONSIDERATIONS
Once all the implementation costs have been incurred, there will be ongoing costs associated with being an ALS First Response agency. These costs include increased paramedic salaries, medical equipment and supplies costs, and QRV replacement costs.

The following table illustrates the annual cost estimates for each of these categories.

TOTAL ONGOING ANNUAL COST INCREASES
Item Cost
EMS Supplies and Equipment $36,000
Salary Increases $541,000
QRV Replacement Avg Cost $33,000
Total Annual Cost Increases $610,000
As illustrated above, the total annual cost increase for providing ALS First Responder services is estimated to be $610,000.

REVENUE OPPORTUNITIES
As stated earlier in the report, Measure H's estimated annual revenue for Richmond is $215,586. This is $394,000 less than the anticipated annual costs to provide ALS First Responder Services.

In California, there is also the opportunity to bill for first responder ALS services. For example, in Sonoma County, insurance companies are billed either fully or partially for first responder medical services, even if no patient transport occurs. The exact financial impact to Richmond would depend on several factors related to billing for the service, these include:

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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY • First Responder Fee - This is a fee charged for responding to 9-1-1 calls, performing medical assessments, and providing care, even if no patient transport occurs. • Insurance Coverage - Charging insurance coverage for first responder services, fully or partially. Some communities choose to accept payment for residents only in the amount insurance will pay as they support the EMS system through tax dollars. Non-residents are expected to pay the full amount.
• Medicare and Medi-Cal - Medicare and Medi-Cal generally do not cover First Responder Benefits, and unpaid balances must be waived.
• Billing Procedures - Billing can either be done as an internal City service or through a designated third-party billing agency. Due to the complexity of medical billing and frequently changing regulations, most communities choose to use a 3rd_party billing service specializing in medical billing.

PROJECT RECOMMENDATIONS
The following recommendations, resulting from this study, allow the City to move forward with implementing ALS First Responder in the Fire Department.

Work with Local 188 to allow staffing of QRVs with stand-alone paramedics who are not part of the firefighter's bargaining unit.

Work with Local188 to develop a pay scale for paramedics. Based on comparative research, the project team recommends incentive pay of 11.5% of base pay for personnel in the Fire Department licensed as paramedics.

Work with the CCCEMSA to finalize the agreement to be an EMS first responder in the County and develop a plan for using Measure H funds to assist in funding the required equipment, supplies, and training needed for transitioning from a BLS to ALS first responder.

Create and hire an EMS Supervisor position in the Fire Department.

Once ALS First Responder services begin, develop a plan for billing for ALS services.

CONCLUSION
Investing in an ALS First Responder program will position the City of Richmond to deliver faster, more effective emergency medical care in the community. This will align the city with other communities in Contra Costa County in terms of EMS service delivery and reinforce RFD's critical role in providing frontline emergency services.

This investment by the City Council, City Administration, and Fire Department leadership will not only provide operational enhancements but also show a strategic commitment to improving health outcomes and life-saving efforts in the City.

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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY

OVERVIEW OF CURRENT SERVICES

OVERVIEW
This chapter provides an overview of the Richmond Fire Department (RFD) •s current operations and the major services, staffing, and deployment of the department's operations division. The information was developed from data provided by the Fire Department for analysis by the project team.

BACKGROUND
In 1901, after a significant fire event, it was decided that the community needed fire protection, and a volunteer fire service was created. 1902 brought about the purchase of the first fire engine, a chemical fire engine. This type of engine was purchased because water supply had not yet been established in the city. Eventually, there were a total of five volunteer departments created to serve the city. After functioning as a volunteer department for over a decade, the Richmond Fire Department became a full-time fire department in 1915.

The Fire Department serves the City of Richmond in northwest Contra Costa County along the San Francisco Bay. The city encompasses nearly 56 square miles, of which 22.2 square miles are water and the remaining 33.8 land. The city's overall population density is approximately 3,425 people per square mile based on the 2020 population of 116,448 and 33.8 square miles of land. Within Richmond resides a Chevron Oil refinery, an Amtrak station, and the Port of Richmond, a deep-water port. The city is also well served by both interstate highway and railroad systems.

The city is governed by six (6) elected Council members and a separately elected Mayor who is also a council member. The City also has a City Manager, selected by the Council, who oversees city operations and department heads. The Fire Chief and staff are responsible for the day-to-day operations of the Fire Department.

DEMOGRAPHIC PROFILE
The following table illustrates the demographic profile of the City of Richmond and the changes that have occurred since the 2010 Census.

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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY

CITY OF RICHMOND DEMOGRAPHICS
U.S. Census Bureau 2010 2015 2020
Estimated Richmond Population 102,264 107,597 116,448
Median Age 34.5 35.2 37.2
Children Under Age 5 7.2% 7.2% 5.6%
Children Ages 5 to 19 years 21.5% 18.7% 18.3%
Persons Age 20 to 59 years 56.8% 57.3% 56.4%
Persons Age 60 and Over 14.5% 16.7% 19.6%
Median Income $27,646 $26,335 $32,714
Employment Sectors:

Education, Health Care, Soc. Svc. 21.8% 20.7% 22.8%
Retail Trade 10.8% 11.8% 9.4%
Professional, Scientific, Mgmt. 11.1% 13.5% 14.9%
Finance, Insurance, Real Estate 7.2% 5.1% 4.0%
Entertainment, Recreation, Food 10.1% 12.0% 11.7%
Construction 8.5% 9.2% 9.4%
Manufacturing 7.1% 5.7% 4.8%
Transportation, Warehousing, Util. 7.1% 5.5% 7.5%
Public Administration 4.4% 4.0% 3.7%
Other Services 5.7% 6.9% 6.5%
Wholesale 2.9% 2.7% 2.7%
Information 2.7% 1.9% 2.2%
Agriculture, Forestry, Fishing 0.5% 1.1% 0.6%
The city's population has increased approximately 14% since 2010, adding an estimated 14,184 residents. The largest change between the age groups is the over-60 age group, with a

5.1% increase. Additionally, there was a 4.8% decrease in the combined categories under 20 years of age. The city's median age has risen to 37.2 years, which is an increase of 2.7 for the past nineteen years.

The following map provides a view of population density by census blocks.

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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY US CENSUS 2020 POPULATION DENSITY MAP
Population Density
2020 Blocks
Pop per Sq Mile
2500-9000
9000-13000
13000 - 18000
18000+
Population densities are significantly higher in the areas west of 1-80 and more evenly dispersed in the east. The greatest density is in the center of the incorporated area bordered by 1-80 and Richmond Pkwy. A few pockets of higher density exist throughout the eastern portion of the City.

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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY

FIRE DEPARTMENT ORGANIZATION
The RFD operates with a Fire Chief, Deputy Chief, and three Battalion Chiefs as the department's command officers. The Battalion Chiefs, who report directly to the Deputy Chief, manage three shifts that work a 48-hour on and 96-hour off schedule. Shifts begin and end at 0730 hours. Each shift is made up of one Battalion Chief, eight Captains, eight Engineers, and ten Firefighters.

The Department provides Basic Life Support (BLS) First Responder services from each of the city's fire stations. Advanced Life Support (ALS) transport services in Richmond are provided by American Medical Response (AMR), West, Inc. through a contract with the Contra Costa County Fire Protection District. This ensures paramedic-level care can be provided to patients with life-threatening emergencies. It is important to note that Richmond is currently the only agency in Contra Costa County that does not provide ALS first responder services to support the ALS transport system.

The Richmond Fire Department currently has ten (1 0) personnel certified as paramedics. This includes 1 Battalion Chief, 4 Captains, 3 Engineers and 2 Firefighters.

Other ground transport service providers in the County include Moraga-Orinda Fire and San Ramon Valley Fire Protection District.

RFD MISSION STATEMENT
The Richmond Fire Department is a dedicated workforce of highly motivated and technically skilled professionals of rapid response. It is our purpose to protect life and preserve property.

We are a profession that knows no limit to what we will respond to, and we prepare without constraint to meet the challenges of our chosen profession . The citizens, businesses, and visitors to the City of Richmond can expect a caring, courteous, and competent response when rendered our aid.

The organizational chart that follows illustrates the current Fire Department organization.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY

RICHMOND FIRE DEPARMENT ORGANIZATIONAL CHART
I Battalion Chief
A-Shift
Fire Captain
(8)
Fire Engineer
(8)
Firefighter
(1 0)

OPERATIONS
Deputy Chief
Operations
Fire Chief
Administrative
Assistant
Battalion Chief
B-Shift
Battalion Chief
C-Shift
Battalion Chief
Training
Fire Captain
(8)
Fire Engineer
(8)
Firefighter
(1 0)
Fire Captain
(8)
Fire Engineer
(8)
Firefighter
(10)
Fire Prevention
Fire Marshal
Deputy Fire
Marshal
Fire Inspectors
(4)
Office of
Emergency
Services
L
Emergency
Services
Manager
This section provides an overview of the emergency operations of the Richmond Fire Department.

PHYSICAL RESOURCES
Service to the City is provided from seven (7) fire stations located throughout the incorporated city limits. The following map illustrates the location of the fire stations serving the City.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Station Locations
The fire department is authorized to employ 89 personnel, of which 86 positions are currently filled.

Each operational shift staffs seven engine companies and one truck company, with a minimum of 3 personnel on each apparatus. Including the Battalion Chief, each shift has a minimum staffing of 25 personnel. In addition to fire suppression, the department provides hazardous materials response, technical rescue, BLS medical first responder, marine response, fire prevention, and fire investigations.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY The fire department utilizes both automatic and mutual aid. The primary automatic aid departments are El Cerrito, south of the city, and Contra Costa County Fire, in the north. The City of Berkeley and the City of Albany provide mutual aid when called.

The tables that follow outline the apparatus and staffing for the station.

RICHMOND FIRE DEPARTMENT STATION DETAIL
Station 61
140 West Richmond Avenue
Unit ID
Engine 61
BA61
Fire Boat
Marine Truck
Station 62
1065 7th Street
Unit ID
Engine 62
Brush 62
Station 63
Assigned Apparatus
Resource Description
2008- Spartan Gladiator Type 1
Engine
2004- Spartan Metro Breathing
Support
2013- Moose Vessel M2-37
2008- Ford F-150
2008- Spartan Gladiator Type 1
Engine
Assigned Apparatus
Resource Description
2020- Spartan Gladiator Type 1
Engine
2001- Chevrolet 3500 Type 6 Engine
2008- Spartan Gladiator Type 1
Engine
5201 Valley View Road
Unit ID
Engine 63
Brush 63
Assigned Apparatus
Resource Description
2012- Spartan Metro Star Type 1
Engine
2009- Ford F-450 Type 6 Engine
Staffing
Scheduled Minimum
3 3
Cross Staffed
Cross Staffed
Cross Staffed
Reserve Engine
Staffing
Scheduled Minimum
3 3
Cross Staffed
Reserve Engine
Staffing
Scheduled Minimum
3 3
Cross Staffed
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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Station 64
140 Richmond Avenue
Unit ID
Engine 64
Truck 64
Battalion 64
Haz-Mat 64
Notes
Station 66
Assigned Apparatus
Resource Description
2020- Spartan Gladiator Type 1
Engine
2008- Spartan Gladiator Aerial
Ladder
2015- Ford Explorer Command
Vehicle
2005- Spartan Metro Star Haz-Mat
Houses the on-duty Battalion Chief
4100 Clinton Avenue
Unit ID
Engine 66
Brush 66
Station 67
1131 Cutting Road
Unit ID
Engine 67
Rescue 67
Station 68
2904 Hilltop Road
Unit ID
Engine 68
Brush 68
Rescue 68
Truck 68
Assigned Apparatus
Resource Description
2020- Spartan Gladiator Type 1
Engine
2021- Chevrolet 3500 Type 6 Engine
Assigned Apparatus
Resource Description
2019- Spartan Gladiator Type 1
Engine
2015- Spartan Metro Star Heavy
Rescue
2008- Spartan Gladiator Type 1
Engine
Assigned Apparatus
Resource Description
2019- Spartan Gladiator Type 1
Engine
2009- Ford F-450 Type 6 Engine
1999- Navistar Rescue Ambulance
2001- Spartan Gladiator Aerial
Ladder
Staffing
Scheduled Minimum
3 3
3 3
Cross Staffed
Staffing
Scheduled Minimum
3 3
Cross Staffed
Staffing
Scheduled Minimum
3 3
Cross Staffed
Reserve Engine
Staffing
Scheduled Minimum
3 3
Cross Staffed
Cross Staffed
Cross Staffed
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HISTORICAL EMS WORKLOAD
The Richmond Fire Department responds to emergency and non-emergency medical calls for service.

The following table illustrates the RFD's emergency medical workload over the last three years related to EMS call demand.

EMS RELATED CALLS FOR SERVICE
Call Type 2021 2022 2023 Total Pet.

Auto Accident 772 779 785 2,336 7.9%
Medical Calls 7,573 9,414 10,015 27,002 91.9%
Total Medical and Auto Accidents 8,345 10,193 10,800 29,362 99.8% Rescue Calls 40 ll 6 57 0.2%
All Rescue Calls 40 ll 6 57 0.2%
Total EMS Calls for Service 8,385 10,204 10,806 29,395 100% Overall~ medical calls combined with auto accidents represent 99.8% of the total call volume related to emergency medical calls. Rescue calls account for the other 0.2%.

The following table displays the total number of EMS-related calls for service handled by the Richmond Fire Department by each hour and day of the week for the past two years. Both emergency and non­ emergency calls were included to provide an overall view of demand on the emergency services system.
2022-2023 EMS CALLS FOR SERVICE BY HOUR AND WEEKDAY
Day/Hour Sun Mon Tue Wed Thu Fri Sat Total
l2a 120 91 88 87 85 88 100 659
la 121 77 80 77 80 85 78 598
2a 89 76 76 75 66 73 80 535
3a 71 62 73 64 73 67 77 487
4a 62 62 60 73 60 61 54 432
Sa 72 66 72 65 64 72 66 477
6a 80 85 87 76 72 80 75 555
7a 82 101 110 106 93 94 88 674
Sa 90 145 138 117 124 117 106 837
9a 125 132 160 140 168 122 1,005
lOa 140 165 165 143 1,105
lla 151 116 150 1,137
l2p 1'7n 157 160 147 1,158
lp 162 147 148 164 1,163
2p 173 151 157 164 145 1,134
3p 161 155 155 1,127
4p 154 126 1 ~~ 1,111
5p 149 132 158 1,134
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DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Day/Hour Sun Mon Tue Wed Thu Fri Sat Total
6p 160 157 148 151 , 155 135 1,082
7p 154 144 150 149 145 142 157 1,041
8p 145 160 146 130 138 158 152 1,029
9p 120 133 145 149 146 134 161 988
lOp 115 107 117 118 112 143 138 850
llp 113 102 84 102 99 103 113 716
Total 2,989 3,070 3,030 2,885 3,008 3,098 2,954 21,034
The following chart further illustrates the demand for service for EMS calls by hour of the day. 2022-2023 EMS Calls by Hour of Day
1400
1200 1163
1000
800
600
432
400
I I
200
0 12a 3a 6a 9a 12p 3p 6p 9p
As illustrated above, calls continue to increase through the morning hours and remain steady throughout the day, peaking at 1 pm. The calls begin to decline at the 7 pm hour and sharply decline at the 11 pm hour. Calls then continue to decline, with 4 am being the slowest hour of the day.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY ANALYSIS OF A t.S FEASIBILITY
Nationally, there has been considerable effort in data collection, analysis, and the eventual development of performance objectives for delivering emergency medical services. This effort is critical for local governments to decide on the deployment, level of service provided, and location of emergency resources. The objectives promoted for Fire/Rescue and EMS providers have their basis derived from research that has been conducted on two critical issues:
• What is the impact of the passage of time on survivability for victims of cardiac arrest? • What is the crucial point in a fire's .. life .. for gaining control of the blaze while minimizing the impact on the structure of origin and those around it?
For this study, the impact of time of survivability for victims of cardiac arrest is the most critical component in the City of Richmond, determining whether the implementation of ALS first responder services in the City will improve the potential outcome of critical medical and traumatic events occurring in the community.

EMERGENCY MEDICAL SERVICES
The delivery of emergency medical services is a function of the emergency services system that must be considered. Emergency medical calls are rising, and the types of calls are wide-ranging. However, as a part of a community's health care system, one of the primary factors in the design of the emergency medical response is the ability to deliver basic CPR and defibrillation to victims of cardiac arrest.

CARDIAC ARREST
A recent study involving 7,623 out-of-hospital cardiac arrest patients examined survival rates based on bystander CPR and ambulance response times 1 • The study reinforces community-based CPR training and the response time for emergency services. The following chart illustrates the abrupt reduction in survival rates for each delayed minute.
1https://www.ahajournals.org/doi!full/1 0.1161/circulationaha.116.024400#: .... :text=The%20contrast%20in%2030 %2Dday.higher%20associated%20with%20bystander%20CPR.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY 35% ..
•30%
'g25%
t
;120%
:;.. ,
.;·15%
Cl
('!) 10%
5%
0%
3:fiO ' '$ &e\·e~
35!i I~ S SB1JEd
34!.11 ~f.i sa•1ed
Ambu1ance response time (minutes)
The importance of rapid response times in emergency medical services (EMS), particularly in cases of sudden cardiac arrest, includes the following key points:

Survival rates for cardiac arrest decrease by approximately 1 0% for each minute that passes before CPR and/or defibrillation is initiated.

The recommended response times are within 4 minutes for basic life support (BLS) and 8 minutes for advanced life support (ALS).

EMS aims to provide BLS within 6 minutes and ALS within 1 0 minutes of an incident, including detection, dispatch, and travel time. This forms the basis for a two-tier system where fire resources act as first responders, with additional ALS assistance provided by ambulance units. If ALS response is delayed and ALS services cannot be delivered within 8 minutes of notification, the City should consider implementing ALS first responder services to improve the delivery of rapid advanced life support treatment in the community.

Recent research shows the significant impact of rapidly deploying automatic defibrillators (AEDs) to cardiac arrests, especially when combined with early CPR.

However, these studies focus on a small fraction of EMS responses, as non-cardiac events make up most calls. The research on cardiac arrest survival does not address the need for rapid intervention in these cases.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY STROKE
According to the American Stroke Association (ASA)2, it is critical to get medical attention "right away" to minimize the long-term effects of a stroke and prevent death. Acute stroke care begins before arrival to the hospital, and according to the National Library of Medicine in a 2022 article 3, several prehospital factors are critical in influencing overall patient care and poststroke outcomes; these include:

Recognition of stroke symptoms
• Activation of emergency medical services (EMS)
EMS practitioner stroke identification
• Subsequent decision-making by EMS is related to patient care.

The first point of contact between a layperson and the pre-hospital care system is typically a call­ taker/emergency medical dispatcher. The dispatcher has a condensed period to gather information, determine the type of emergency, and dispatch the appropriate response units. It is recommended that these events occur within one minute of the emergency call being received.

The following key factor is the responding personnel identifying the medical issue as a stroke and transporting the patient to an appropriate hospital capable of providing appropriate stroke care.

Research shows that up to one in three strokes diagnosed in the emergency department were not recognized in the prehospital setting. This illustrates the importance of appropriately trained prehospital care providers recognizing the symptoms of a stroke and ensuring transport to the most appropriate hospital for immediate treatment.

TRAUMATIC EVENTS
According to the National Institute for Health, most prehospital emergency systems have historically relied on providing trauma care through input and experiences from military medicine and have modeled treatment after existing military procedures. 4 Trauma is the leading cause of death for persons under the age of 40. Therefore, it is essential to optimize trauma care in the field when a patient encounters medical care providers. Prehospital treatment can significantly alter patient outcomes. As advances in therapy and management of trauma patients are developed in the hospital setting, this information and treatment advances are provided to EMS personnel.
2 https://www.stroke.org/en/about-stroke/types-of-stroke/is-getting-guick-stroke-treatment-important 3 https://pmc.ncbi.nlm.nih.gov/articles/PMC11 050637/
4 https://pmc.ncbi.nlm.nih.gov/articles/PMC3209988/
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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY While there are many different patterns in trauma patients, loss of airway or breathing is the most rapid form of death. The airways of severely injured patients need to be secured as soon as possible.

Advanced airway management in the prehospital setting, such as intubation, is typically limited to personnel certified in advanced life support. The next critical need for many patients of a traumatic event is the need to provide intravenous access due to blood loss. This is a standard treatment in the prehospital environment but is limited to paramedics and advanced life support personnel.

The critical establishment of airway management and intravenous therapy in the prehospital setting justifies the investment in ALS first responder services.

CRITICAL TASKS IN PATIENT CARE
Several tasks must occur simultaneously to treat persons experiencing severe traumatic or medical events effectively. A task analysis for emergency medical calls analyzes three types of calls or patient conditions. These three types of calls usually require the most effort from the response team. Other calls or patient types can generally be handled with two or three personnel. Many times, especially in trauma calls, there are multiple patients. The following table outlines the tasks for assisting these critical patients and the number of responders required for a successful outcome. It is important to note that the same personnel accomplish some tasks, so the total is not a simple addition to the positions stated.

CRITICAL TASKS FOR EFFECTIVE PATIENT CARE
. Multi-
c · · I T k Card1ac k nt1ca as A t Stro e System rres
Patient Assessment 2 per
patient
Airway 2 per
Ma nagement/1 ntu bation patient
Cardiac Defibrillation 1
CPR
EKG Monitoring 1
IV /Pharmacology 1
Spli nt/Ba ndage/1 m mobi I ization N/A
Patient Lifting/Packaging 2-4
Medical Information Collection 1
Total per Patient 6-8
2 per
patient
2 per
patient
N/A
N/A
1 N/A
2-4
5-7
Trauma
2 per
patient
2 per
patient
N/A
N/A
2-4
6-8
As illustrated above, it takes up to eight (8) personnel to effectively perform the functions needed to treat persons experiencing cardiac arrest, stroke, or serious traumatic events. Several of these, including intubation, EKG monitoring, and IV /pharmacology therapy, required ALS-trained personnel to deliver.

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INTEGRATION OF ALS FIRST RESPONSE
This chapter examines the options for integrating ALS First Response services into the Richmond Fire Department•s operations.

CURRENT SERVICES
As illustrated earlier in the report, the Richmond Fire Department currently provides Basic Life Support (BLS) first responder services by personnel assigned to operations. They are the only agency in Contra Costa County that does not provide Advanced Life Support (ALS) services by using engine companies staffed with paramedics to provide ALS first responder service delivery consistently. ALS transport services are provided through the Contra Costa County Fire Protection District (CCCFPD) under a contract with American Medical Response, West, Inc. (AMR) for paramedic-level care and hospital transport service as needed. The Moraga-Orinda Fire District and San Ramon Valley Fire Protection District also provide ALS transport services using cross-trained firefighter-paramedics.

OVERVIEW OF PREHOSPITAL SERVICES IN CONTRA COSTA COUNTY Richmond is located on the western shore of Contra Costa County and is the largest city in the county•s western portion. Currently, eight (8) fire departments and fire protection districts provide ALS first responder services. The following table illustrates the service providers, population served, number of stations, and EMS service level.

Number of Approximate
Fire Department/District Stations ALS/BLS Population
Served
Contra Costa County Fire Protection 32 ALS 700,000
District
San Ramon Valley Fire Protection 10 ALS 193,000
District
Richmond Fire Department 7 BLS 113,000
Moraga-Orinda Fire District 4 ALS 39,000
Rodeo-Hercules Fire Protection District 2 ALS 35,000
El Cerrito Fire Department 3 ALS 25,000
~lbany Fire Department 1 ALS 19,000
Kensington Fire Protection District 1 ALS 5,000
!Total 60 1,129,000
As illustrated, all service providers, except Richmond, provide ALS service delivery as part of the county•s first response system. First responder services are provided from 60 fire stations and serve approximately 1.13 million residents.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY It is also important to note that the Contra Costa County Fire Protection District provides fire and EMS first responder services to San Pablo and Pinole. The Rodeo-Hercules Fire Protection District has begun the annexation process to become part of the CCCFPD as part of Resolution 2024-18 adopted by the District. This annexation is expected to be completed in July 2025.

ALS STAFFING OPTIONS
Staffing adjustments that may include hiring and training personnel at the paramedic level will need to be considered. These positions can be dual-role firefighters that provide both firefighting and ALS first responder services or single-role paramedics hired primarily for ALS first responder response services but can assist in fire response when a medical sector needs to be established. The choice of which system is best for the City of Richmond will impact staffing levels, pay, retirement benefits, and the overall financial impact on the City.

For an ALS first responder system to be effective, supervisor oversight will be required to coordinate the EMS program. Key duties for the EMS supervisor will include managing and overseeing continuous quality assurance and quality improvement (CQI/CQA) programs and processes, ordering EMS supplies, and ensuring compliance with United States Drug Enforcement Agency (DEA) requirements related to narcotics purchasing, storage, use, and disposal.

DUAL-ROLE FIREFIGHTER/PARAMEDIC
The Richmond Fire Department currently employs eight (8) personnel certified at the paramedic level and capable of providing ALS-Ievel patient care. The following table illustrates the positions, station assignments, and shifts these personnel are assigned to:

Rank I Station Shift
Captain 63 A
Captain 64 A
Captain 67 c
Engineer 64 A
Engineer 66 B
Engineer 67 B
Firefighter 62 A
Firefighter Floater c
As illustrated above, there are three (3) Captains, three (3) Engineers, and two (2) Firefighters in the Richmond Fire Department currently certified as paramedics. These personnel are assigned to each of the three shifts and operate from stations 62, 63, 64, 66, and 67. One is a floater on C shift and can be assigned to any station depending on daily staffing needs.

To effectively serve the City as an ALS first responder, the City must ensure appropriate paramedic staffing at each of the seven (7) fire stations. This will require a minimum staffing of one (1) paramedic on duty at each station daily to ensure a timely response from the ALS personnel.

The following table illustrates the average leave used in the Fire Department over four ( 4) years.

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RICHMOND FD'S AVERAGE YEARLY LEAVE USAGE
Type of Leave Avg. Annual Hours
Worker 's Compensation 209.5
Vacation 184.1
Sick 143.0
Compensatory Time 67.7
Unpaid Leave 27.8
Leave Without Pay 35.5
Death in Family 7.5
~dministrative Leave (Paid) 6.2
Other Leave Types 6.3
!Total Scheduled Hours per Position 2,920.0
!Total Average Leave per Position 687.6
!Total Average Hours Available per Position 2,232.4
!Total Number of Positions Needed per Position due to 1.3 Leave
As illustrated, the average number of staff required to ensure appropriate staffing is 1.3. This would require each shift to be staffed with a total of 9.1 paramedics per day, which will require a total of 27 paramedics to ensure paramedics are available to backfill engine companies when there is a vacancy on shift due to vacations, sick leave, compensatory time usage, turnover, and other leave in the Department. This means the Department will need an additional 19 paramedics to operate as an ALS first response agency fully.

An additional 19 paramedic positions are needed to fully staff ALS first responder services. Based on the current staffing of 10 firefighters on shift per day, the project team would recommend working toward having all firefighters assigned to operations eventually become certified as paramedics if this staffing model was chosen.

SINCLE ROLE PARAMEDICS
This option would require hiring personnel trained at the paramedic level but not dual-certified as firefighters. These firefighters could be housed strategically in stations in the busiest EMS response areas and respond to emergency incidents in quick response vehicles specifically outfitted for response to EMS incidents. This model ensures rapid ALS intervention to medical incidents and keeps fire apparatus available for other emergency calls for service.

The four years of call data analyzed by the project team showed that approximately 58% of calls for service by the Fire Department are either Auto Accidents or Medical Calls.

The following table illustrates the call demand by station for auto accident and emergency medical calls for service by station over the past four years:

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AUTO ACCIDENT AND MEDICAL CALLS BY STATION
Auto Avg./Year
Station Accident Medical Calls Total
61 213 2,643 2,856 714
62 488 4,590 5,078 1,270
63 100 1,793 1,893 473
64 908 5,698 6,606 1,652
66 780 4,677 5,457 1,364
67 539 7,376 7,915 1,979
68 698 6,064 6,762 1,691
As illustrated above, stations 67, 68, 64, 66, and 62 are the busiest stations in terms of EMS call demand.

The following map shows the projected four-minute travel time coverage from the existing stations in Richmond:

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Estimated Drive Time
4 Minutes
As shown above1 the existing stations would not effectively cover the response areas of stations 61 1 621 or 63 in four minutes if single-role ALS units were stationed at the four (4) busiest stations. Based on this analysis 1 a single-role paramedic model would require staffing single-role paramedics at each station.

HYBRID MODEL
This model would use a combination of engine companies staffed with firefighter paramedics and quick response EMS vehicles (QRV) either staffed with firefighter paramedics or single-role paramedics. The typical model for this approach is to dispatch the QRV on ALS-Ievel emergencies such as cardiac events~ severe trauma 1 stroke I or other life-threatening emergencies. These non­ transport vehicles stabilize the patient and prepare them for immediate transport upon arrival of the ALS transport unit. Several agencies have successfully used this model as it frees up engine companies sooner~ the vehicles cost less than engine or ladder trucks~ the vehicles provide a faster MATRIX CONSULTING GROUP 24
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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIB ILITY STUDY travel time due to their size and maneuverability, and they can provide additional ALS- units in high­ demand areas.

To determine if a hybrid approach for ALS first responder services would benefit Richmond, the project team examined the current utilization rates and call concurrence issues impacting the current response system. The following table illustrates the average utilization rates and average scene time on emergency calls of current apparatus over the past four years.

RICHMOND FIRE DEPARTMENT UTILIZATION RATES
Unit 4-Yr. Avg . 4-Yr . Avg .

Utilization Scene Time
E67 9.6% 16:22
E64 8.6% 17:35
E62 8.3% 18:26
E66 8.1% 15:32
E68 8.1% 17:13
E61 5.191: 20:33
E63 2.9% 19:46
T64 3.2% 18:12
As illustrated above, the utilization rates of emergency apparatus range from a high of 9.6% to a low of

2. 9%. Current research shows that utilization rates between 25% do not cause system strain, and there is no need for additional emergency response apparatus to cover the response area.

The following table illustrates call concurrence over the past four years to show how often multiple calls occur during the same time period. This is important as it shows if the system depth can handle the workload during peak call demand periods.

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RICHMOND FIRE DEPARMENT CALL CONCURRENCE
#of Calls %of Events
~ 43.4%
2 33.8%
~ 15.0o/c
4 5.2%
5 1.6%
6+ l.lo/c
As illustrated above, approximately 92.2% of emergency incidents occur with three or fewer incidents co-occurring. With seven stations available for emergency response, call concurrence is not currently an issue in Richmond.

Since neither unit utilization nor call concurrence is an issue in Richmond, the hybrid approach would work as an initial staffing model where the City uses QRV in the stations based on call demand, call concurrence, and response area coverage. To maximize this approach, three QRVs would be needed.

The QRVs should be located at stations 62, 64, and 68. This provides two (2) QRVs in the busiest service area and one (1) QRV to cover the northern portions of the City. These vehicles would also respond to areas staffed with BLS engine companies to provide more immediate ALS response times and improve potential patient outcomes. As paramedics are trained to staff engine companies, the impacts of using QRVs can be evaluated to determine if the hybrid model should continue or if deploying all ALS engine companies provides a reliable ALS response system.

TRAINING AND CERTIFICATION REQUIREMENTS
Paramedic training hours and requirements are established by the California Emergency Medical Services Authority (EMSA) and are set forth in Title 22 of the California Code of Regulations, Chapter 4.

The following is a summary of the paramedic training requirements. • The total paramedic training program shall consist of not less than 1,094 hours. The hours are divided as follows:
o A minimum of 454 hours of didactic instruction
o A minimum of 160 hours of hospital clinical training
o A minimum of 480 hours of field internship training under the supervision of experienced paramedics
• Students are also required to have a minimum of 40 documented ALS patient contacts during the field internship
• Successfully passing the National Registry of Emergency Medical Technicians (NREMT) Paramedic Examination.

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LOCAL PARAMEDIC TRAINING PROGRAM
Contra Costa County Health is the local emergency medical authority in Contra Costa County. They have the authority to approve paramedic training programs in the County. The current local authorized training program is Contra Costa College for initial and continuing paramedic education. Contra Costa College recently collaborated with the Contra Costa Fire Prevention District to provide paramedic training that supports the 48/96 hour shift currently worked by most fire departments in the County.

The program is a two-day per-week, 16-month program that begins in the fall and concludes at the end of the following fall semester. It includes at least 1,290 hours of lecture, lab, clinical, and field internship content, exceeding California State training requirements.

Upon successful completion, graduates earn 31 + units of college credit and a Certificate of Achievement in Paramedic Studies. Graduates can also take the NREMT paramedic certification exam and apply for California paramedic licensure. While the program is structured to accommodate the 48/96 schedule, the schedule is subject to change depending on interest and demand for this type of schedule.

Prerequisites for the paramedic program include a high school diploma (or equivalent), a valid California EMT certificate, American Heart Association BLS certification, at least six ( 6) months of EMT experience, college-level anatomy and physiology course, and successful completion of a paramedic entrance exam.

The current tuition cost for the paramedic training is $7,500.

After certification as a paramedic, California requires a minimum of 48 hours of continuing education every two (2) years to remain certified.

REQUIRED EQUIPMENT AND SUPPLIES
Moving forward as an ALS first responder will require investment in equipment and supplies beyond those required of BLS first response agencies.

The following is a summary of the equipment and supplies needed for each ALS first response vehicle deployed by the Fire Department.
• Cardiac Monitor/Defibrillator
• Airway Management Equipment (laryngoscopes, endotracheal tubes, and bag-valve masks) • Intravenous (IV) therapy supplies
• ALS Medications
• ALS Trauma Equipment
• Personnel Protective Equipment
• Communications and Navigation Equipment
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FINANCIAL PROJECTIONS
This report chapter focuses on the financial projections for implementing ALS first responder services in the Richmond Fire Department. The projections are based on the FY 2024 - 2025 Fire Department budget. A 5% annual increase is used in developing the projections for future cost calculations.

THE CURRENT FIRE DEPARTMENT BUDGET
The following tables illustrate the current and previous two fiscal year budget allocations for the Richmond Fire Department.

FIRE DEPARTMENT EXPENDITURES BY FUND

FIRE DEPARTMENT EXPENDITURES BY FUNCTION
Expenditure FY2023 FY2024 FY2025 FY24v. FY25
I Actual Adopted Adopted Change
Fire Administration $2,277,350 $2,570,722 $3,536,472 37.6% Fire Suppression $29,053,939 $31,794,303 $34,994,508 10.1% Fire Prevention $1,388,938 $2,399,570 $2,567,325 7%
Fire Prevention I Chevron Inspection $620,870 $794,022 $912,987 15% Fire Support $366,977 $2,884,410 $1,541,203 -46.6%
Fire Training $261,963 $546,154 $460,428 -15.7%
Fire EMS Division $8,787 $239,528 $251,211 4.9%
Fire Office of Emergency Services $198,075 $215,586 $215,586 0% Chevron ECIA Fire Department $0 $140,000 $200,000 42.9% Emergency Operations and Disaster $4,801 $0 $0 0%
Impact Fees $86,154 $117,000 $65,000 0%
Total Expenditures $34,267,85~ $41,701,29~ $44,744,719 7.3«M MATRIX CONSULTING GROUP 28
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FIRE DEPARTMENT EXPENDITURES BY TYPE
Expense Type F'Y2023 FY2024 FY2025 FY24v. FY25
Actual Adopted Adopted Change
Sa Ia ries and Wages $17,418,087 $19,716,627 $21,141,346 7.2% Fringe Benefits $14,343,561 $15,085,269 $17,196,840 14% Professional Services & Admin $340,745 $2,053,871 $886,365 -56.8% Other Operating $320,352 $1,256,180 $957,010 -23.8%
Utilities $21,516 $33,500 $33,500 0%
Equipment & Contract Services $133,026 $499,913 $500,950 0.2% Provision for Insurance Loss $23,411 $27,000 $27,000 0% Cost Pool $1,214,448 $2,507,975 $3,482,115 38.8%
~Asset/Capital Outlay $12,004 $80,500 $80,500 0%
Debt Services $114,656 $114,442 $113,074 -1.2%
Operations Transfers Out $326,018 $326,018 $326,019 0%
lfotal Expenses $34,267,85-4 $41,701,29-4 $44,744,719 7.3%

ALS TRANSITION COSTS

REQUIRED EQUIPMENT AND SUPPLIES
Numerous required equipment and supplies would need to be acquired to provide ALS First Responder services that are not part of the necessary equipment for BLS First Responder Services. The following table illustrates the additional equipment and supplies needed for ALS service and the estimated cost to outfit seven (7) ALS engine companies.

ESTIMATED COST FOR REQUIRED ALS EQUIPMENT AND SUPPLIES
Unit Number Total Total
Equipment/Supplies Cost Required Unit Needed Cost
Defibrillator pads (adult & pediatric) $50 Each 7 $350
Monitor/defibrillator (portable) $40,00 Each 7 $280,000 0 Extra charged batteries for $300 Each 7 $2,100
mon itor/defi bri llator
Electrodes $15 20 Each 140 $2,100
Laryngoscope handle $150 1 Each 7 $1,050
Non-invasive End-Tidal C02 (cannula) $20 2 Each 14 $280 Non-invasive End-Tidal C02 adapter $30 1 Each 7 $210
{ETI)
Laryngoscope blades: 0, 1, 2, 3 & 4 (Miller) $50 Each 7 $350 Laryngoscope blades: 2, 3 & 4 (Macintosh) $50 Each 7 $350 Endotracheal tubes: 6.0, 7.0, 8.0, 9.0 $10 Each 7 $70
cuffed
Endotracheal tube introducer (Bougie) $15 Each 7 $105
Stylet $10 Each 7 $70
ETI securing device $10 2 Each 14 $140
Batteries for laryngoscope $5 1 Set 7 $35
Bulbs for laryngoscope $15 1 Each 7 $105
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I! DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY Unit Number Total Total
Equipment/Supplies Cost Required Unit Needed Cost
Magill forceps (adult & pediatric) $50 1 Each 7 $350
iGel S.A.D. Kit {Size 3, 4 & 5) $50 1 Each 7 $350
Pleural Decompression/Needle $30 2 Set 14 $420
Thoracostomy kit
Thoracostomy needle -14g 3.25 inch $15 2 Each 14 $210
Continuous Positive Airway Pressure $150 Each 7 $1,050
(CPAP} device (small, medium & large)
Acetaminophen {lOmg/lOcc) $0.50 1000 mg 7000 $3,500
Adenosine $1.10 18 mg 126 $139
Albuterol {2.5mg/3ml unit dose ampule) $5 4 Each 28 $140 Amiodarone {l50mg/3ml ampule) $30 3 Each 21 $630
Atropine {lmg preload) $15 2 each 14 $210
Calcium Chloride $15 1 gm 7 $105
Dextrose 10% (250 ml) $15 2 each 14 $210
Diphenhydramine (Benadryl) $0.10 100 mg 700 $70
Epinephrine 1:1,000 {lmg/lcc) $10 2 each 14 $140
Epinephrine 1:10,000 {lmg/lOcc) $10 6 each 42 $420
Fentanyl (50 mcg/ml) $0.20 200 meg 1400 $280
Glucagon {lmg/lcc) $50 1 each 7 $350
Ketamine {SOmg/mL vial) $3 500 mg 3500 $10,500
Lidocaine 2% $1.50 100 mg 700 $1,050
Midazolam (Versed) (ampule) $0.20 10 mg 70 $14
Naloxone (Narcan) (ampule) $20 4 mg 28 $560
Nitroglycerin {0.4 mg/tab or multidose $5 2 mg 14 $70
spray)
Ondansetron (Zofran) {ODT) $1.50 8 mg 56 $84
Ondansetron (Zofran) (vial) $1.50 8 mg 56 $84
Saline solution (normal) {lOOcc) $10 2 Each 14 $140
Sodium Bicarbonate {SOmEq/SOcc) $15 Each 7 $105
Tranexamic Acid {lg/lOml) $50 2 Each 14 $700
Pedi-Tape® $30 Each 7 $210
IV catheters: l6g, 18g, 20g, 22g, 24g $15 2 Each 14 $210 Saline lock with extension tubing $5 2 Each 14 $70
IV tubing: macro -drip (10/lSgtt) $5 2 Each 14 $70
IV tubing: mini drip {60gtt) $5 2 Each 14 $70
IV extension tubing $3 2 Each 14 $42
IV tubing with vented port $7.50 2 Each 14 $105
ETI Nebulizer Adapter $15 2 Each 14 $210
Syringes: lee, 3cc, Sec, lOcc, 20cc $2.50 2 Each 14 $35 Needles: l8g, 20g, 22g, 24 or 25g $3 2 Each 14 $42
Universal vial adapter/dispensing pin $5 2 Each 14 $70
Wristbands- green (Tranexamic Acid) $2 5 Each 35 $70
Labels: Med ication Added $20 2 Each 14 $280
Elastic tourniquet band $3 2 Each 14 $42
Hand-held nebulizer for inhalation $15 2 Each 14 $210
Nebulizer mask (adult & pediatric) $7.50 2 Each 14 $105 10 insertion device (EZ-10) $750 1 Each 7 $5,250
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Equipment/Supplies Cost Required Unit Needed Cost
lntraosseous needle -15mm (pink); $300 Each 7 $2,100
25mm (blue); 45mm (yellow)
10-Stabilizer $30 Each 7 $210
Pressure bag for adult 10 $50 2 Each 14 $700
Arm board(s) (adaptable for infant, child $15 Each 7 $105 & adult)
Total Cost $319,402
As illustrated above, the estimated cost to purchase the required ALS supplies, equipment, and medications for seven ALS vehicles to begin ALS first responder services is approximately $319,400.

The majority of this is the estimated $280,000 for the cardiac monitors.

To implement ALS first responder services using Quick Response Vehicles, the estimated cost to purchase and outfit these vehicles is $75,00 each.

TRAINING AND EDUCATION
Training existing firefighters to the paramedic level will require additional training and education to obtain the required certifications to operate as a paramedic in the Contra Costa County EMS system.

As stated earlier, the current program cost for paramedic training is $7,500. The following table illustrates the overall training costs for the remaining firefighters at the paramedic level.

PARAMEDIC TRAINING COST
As illustrated, the total cost of sending 19 personnel through paramedic school to pay for tuition and shift coverage is estimated to cost approximately $3,693,954.

EMS OVERSIGHT
The ALS First Responder program will require effective supervisor oversight to serve as liaison to the Contra Costa County EMS Authority, ensure effective deployment, patient care, and system effectiveness, manage the quality assurance program, training, and ordering supplies and equipment needed for response apparatus. The project team recommends this be a 40-hour position. The city would need to create an EMS supervisor position to serve in this role. This can be a civilian position that is a licensed paramedic or a dual-certified firefighter paramedic, and it can be equivalent to the sworn captain rank in the organizational structure. For costing purposes, the current Captain mid-point salary with paramedic incentive pay was used for calculations. This position should be hired before the first ALS unit goes into service to manage the implementation process of the ALS first responder program.

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SALARY ASSUMPTIONS
Upon assuming paramedic-level certification, a new pay grade for firefighter paramedics will need to be created. Assuming ALS Quick Response Vehicles would be staffed with single-role paramedics during the transition period, the following assumptions regarding costs associated with paramedic pay and single-role paramedics are used in calculations.

The following table illustrates the current pay ranges for both positions in other cities in Contra Costa County.
ntra Costa County
FPD
El Cerrito FD
Moraga-Orinda FD

CONTRA COSTA COUNTY PAY RANGES
As illustrated above, the average pay for a Firefighter/Paramedic in the comparison agencies is $115,398- $147,791. This is 4.39% higher than starting Firefighter pay in Richmond and 10.34% higher than Firefighter top-out pay. For agencies with both firefighter/EMT and Firefighter/Paramedic salary schedules, the average difference in pay between the two salaries is 11.15%. The pay difference varied from incentive pay to a separate salary schedule for paramedic-level employees.

The average pay for single-role Paramedics ranged from $96,605 to $128,790. This is slightly less than the Richmond Firefighter/EMT pay range of $110,544 - $133,944.

TOTAL TRANSITION COSTS
The following table illustrates the total transition costs for moving from a BLS first responder to an ALS first responder organization.

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TOTAL ALS TRANSITION COSTS
Item Cost
Equipment and supplies $319,400
Training $3,693,954
First Year EMS Supervisor Salary and Benefits $197,680
QRV Option- 3 Vehicles $225,000
Total Cost $4,436,03-4
As illustrated above, the total transition cost will be approximately $4,436,034 if the City uses three (3) Quick Response Vehicles to begin the ALS response. The most significant single cost will be training existing personnel to the paramedic level and paying for overtime to backfill positions while personnel are in training. There would also be transition costs related to the pay scale for paramedics, which the City agrees to with Local 188.

ONGOING COST CONSIDERATIONS
Once all the implementation costs have been incurred, there will be ongoing costs associated with being an ALS First Response agency. These costs include increased paramedic salaries, medical equipment and supplies costs, and QRV replacement costs.

The following table illustrates the annual cost estimates for each of these categories.

TOTAL ONGOING ANNUAL COST INCREASES
I Item Cost
EMS Supplies and Equipment $36,000
Salary Increases $541,000
QRV Replacement Avg Cost $33,000
Total Annual Cost Increases $610,000
As illustrated above, the total annual cost increase for providing ALS First Responder services is estimated to be $610,000.

POTENTIAL REVENUE OPPORTUNITIES
In 1989, the County Board of Supervisors established a County Service Area (CSA) for emergency medical services after an advisory measure (Measure H) was passed by voters in the November 1988 countywide ballot. This allowed an annual assessment to be placed on real property, known as the EMS benefit assessment, to fund the cost of improvements to the emergency medical services system in the County. One of the focuses of this funding was to finance improvements in the EMS system, including county-wide paramedic coverage., improved medical communication, improved dispatcher training, enhanced medical equipment and supplies, training firefighter first responders, including training and equipment for the fire service agencies electing to undertake a specialized program of advanced cardiac care (defibrillation).

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY The benefit assessment is limited to a maximum assessment on real property of ten dollars annually for each single-family residence or benefit unit. The following table illustrates the participating fire agencies that have entered Fire First Responder contracts to receive Measure H funds for July 1, 2022 - June 30, 2025 and the amounts of the current agreements.

MEASURE H PARTICIPATING AGENCIES
Agency Annual Funding Total Funding
Contra Costa County FPD $1,792,123 $5,376,36
Crocket-Carquinez FPD $6,478 $19,43
El Cerrito Fire Department $77,142 $231,42
Moraga/Orinda FPD $73,234-$97,645 $268,52
Rodeo/Hercules FPD $89,508 $268,52
As illustrated above, agencies receiving annual Measure H payments receive between $6,478 and $1,792,123 annually.

In California, there is also the opportunity to bill for first responder ALS services. For example, in Sonoma County, insurance companies are billed either fully or partially for first responder medical services, even if no patient transport occurs. The exact financial impact to Richmond would depend on several factors related to billing for the service, these include:

First Responder Fee- This is a fee charged for responding to 9-1-1 calls, performing medical assessments, and providing care, even if no patient transport occurs.

Insurance Coverage - Charging insurance coverage for first responder services, fully or partially. Some communities choose to accept payment for residents only in the amount insurance will pay as they support the EMS system through tax dollars. Non-residents are expected to pay the full amount.

Medicare and Medi-Cal - Medicare and Medi-Cal generally do not cover First Responder Benefits, and unpaid balances must be waived.

Billing Procedures - Billing can either be done as an internal City service or through a designated third­ party billing agency. Due to the complexity of medical billing and frequently changing regulations, most communities choose to use a 3rd-party billing service specializing in medical billing.

These agreements allow the funds to be used for costs associated with acquiring or contracting equipment, services, or technology that directly benefit the fire agency. If the Contra Costa County EMS Authority (CCCEMSA) purchases equipment, services, or technology that directly benefits the agency during the agreement period, that amount can be deducted from the annual payment.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY The City of Richmond is working toward becoming a participation agency to receive Measure H funds from the CCCEMSA. During these discussions and contract development, the City should determine to what degree the cost of cardiac equipment and ALS equipment, supplies, and training can be funded as they work toward becoming an ALS First Responder. Budgeted estimates related to Measure H funding for FY 25 are $215,586.

There are requirements to receive the Measure H funds as either a BLS orALS first responder agency in the County. These are as follows:

SCOPE OF SERVICES
• The agency is required to provide prehospital emergency first responder services within its service area until patient care is assumed by the county-contracted ambulance provider. • If the patient refuses medical care or transportation to a hospital, first responder services can cease.
• Services shall be provided in accordance with requirements of Health and Safety Code Section 1797, the County's Emergency Medical Service and Ambulance Ordinance Code (Chapter 48), and CCCEMSA's medical treatment protocols and policies.

BASIC SERVICES FOR BASIC LIFE SUPPORT (BLS) AGENCIES
• The agency shall provide EMT (BLS) prehospital emergency first responder services 24 hours a day, seven days a week.
• The agency shall ensure that all its personnel are oriented to CCCEMSA policies, medical treatment guidelines, the Multi-casualty Incident Plan, medical radio communications, medical equipment utilization and maintenance, and the Paramedic and EMT local and statewide scope of practice. • The agency shall submit the training curriculum to CCCEMSA for approval within 60 days after the date the contract has been executed by both parties and provide the CCCEMSA-approved training to prepare non-paramedic responders to assist a first responder paramedic in providing patient care. • The agency shall perform services under the Contract in compliance with CCC EM SA policies, medical treatment guidelines, and state and federal laws and regulations applicable to prehospital EMS responders.
• The agency shall designate one staff member with overall responsibility for EMS program coordination and notify CCC EM SA in writing within 1 0 days of any change in the designation.

BASIC SERVICES FOR ADVANCED LIFE SUPPORT (ALS) AGENCIES • The agency shall provide paramedic (ALS) prehospital emergency first responder services 24 hours a day, seven days a week. If an agency increases its service level from BLS to ALS, a new contract or mutually agreed-upon amendments for the new services are required.

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m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY • The agency shall ensure that all its personnel are oriented to CCCEMSA policies, medical treatment guidelines, the Multi-casualty Incident Plan, medical radio communications, medical equipment utilization and maintenance, and the Paramedic and EMT local and statewide scope of practice. • The agency shall submit the training curriculum to CCCEMSA for approval within 60 days after the date the contract has been executed by both parties and provide the CCCEMSA-approved training to prepare non-paramedic responders to assist a first responder paramedic in providing patient care. • The agency shall perform services under the Contract in compliance with CCCEMSA policies, medical treatment guidelines, and state and federal laws and regulations applicable to prehospital EMS responders.
• The agency shall designate one staff member with overall responsibility for EMS program coordination and notify CCCEMSA in writing within 1 0 days of any change in the designation. • ALS vehicles must be staffed with at least one (1) fully licensed paramedic at all times.

There are also requirements related to performance standards and reporting requirements for EMS First Responder agencies receiving Measure H funds.

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RECOMMENDATIONS AND IMPLEMENTATION PLAN

RECOMMENDED ALS FIRST RESPONDER APPROACH
After evaluation of the ALS First Responder delivery options available to Richmond, the project team recommends the City utilize the hybrid approach as it will allow a quicker transition to providing the service at the same time existing personnel are trained to the paramedic level or firefighter/paramedics are hired due to vacancies occurring in the Department. There are several considerations the City will need to work through to establish the hybrid staffing model using Quick Response Vehicles staffed with stand-alone paramedics and training existing firefighter/EMTs to the paramedic level to begin providing ALS engine company first responder services.

This proven model serves communities well and ensures engine and truck companies can remain available to respond to other critical non-medical events that may co-occur with medical calls. For example, the City of Santa Rosa, California Fire Department operates 11 fire stations and serves as an ALS first responder in the Sonoma County EMS system. Their staffing model includes 11 ALS engine companies, two (2) truck companies, and two (2) ALS Squads (QRVs) operating from specially equipped pickup trucks. The City is evaluating whether adding a 3rd QRV would enhance ALS first responder and community paramedicine effectiveness.

RECOMMENDATIONS
Work with Local188 to allow staffing of QRV's with stand-alone paramedics that are not part of the firefighter's bargaining unit.

Work with Local 188 to develop a pay scale for paramedics. Based on comparative research, the project team recommends incentive pay of 11.5% of base pay for personnel in the Fire Department licensed as paramedics.

Work with the CCCEMSA to finalize the agreement to be an EMS first responder in the County and develop a plan for using Measure H funds to assist in funding the required equipment, supplies, and training needed for transitioning from a BLS to ALS first responder.

Create and hire an EMS Supervisor position in the Fire Department.

IMPLEMENTATION PLAN
To implement the transition from a BLS to an ALS first responder agency, there will need to be a multi­ year approach to allow ALS first responder services to be fully implemented using a combination of QRVs and paramedic engine companies. Stand-alone paramedic salary and benefit costs are calculated at the recommended starting salary plus a benefit factor of 81% of salaries. Paramedic incentive pay is estimated at 11.5% of Step 3 of Firefighter, Engineer, and Captain pay for the currently MATRIX CONSULT ING GROUP 37
DRAFT
978

DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY certified paramedics in the Department. It is assumed these will be implemented at month 6 of the transition.

MONTHS 1-18
The first 18 months will focus on working with the CCCEMSA on the exact parameters for the transition from BLS to ALS, acquiring the needed apparatus, equipment, and supplies, hiring single-role paramedics, and sending the first four ( 4) firefighters to paramedic school.

Specific tasks to accomplish during this period include:
• Negotiate with the fire union (Local 188) regarding adding a firefighter paramedic position and the pay rate for paramedics.
• Negotiate with the fire union (Local 188) regarding using stand-alone paramedics to staff the QRVs. • Develop the job description and pay schedule for the stand-alone paramedic position. • Specify and order the QRVs.
• Hire 18 paramedics to staff the QRVs.
• Purchase the required equipment and supplies for the QRVs upon delivery. • Register and send four (4) existing firefighters to paramedic school. • File for approval and certification to operate as an ALS first responder. • Update the medical oversight (medical control) system with the current licensed physician serving as the medical director for the ALS and BLS first responders. • Develop the Advanced Life Support protocols to define standing orders and those requiring online medical control approval.
• Train staff on the new equipment and protocols before the system is operational. • Before becoming operational, update the department's insurance coverage to cover medical liability resulting from the delivery of advanced care.
• Purchase the required equipment and supplies to outfit Engine 67 as an ALS engine company prior to the first paramedics' graduation from training.
• Upon completion of paramedic licensure, assign six (6) licensed paramedics to Station 67 to operate Engine 67 as an ALS engine company.

The following table illustrates the costs associated with the first 18 months of the implementation plan.

MATRIX CONSULTING GROUP 38
DRAFT
979
m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY MONTHS 1 -18 TRANSITION COSTS
Item Cost
Stand-alone Paramedics {18) Salaries and Benefits $4,195,978 QRV's {3) $225,000
Equipment and Supplies $182,514
Paramedic School (4) $30,000
Paramedic Incentive Pay $137,714
Paramedic Uniforms (54) $10,800
Backfill Overtime $733,464
lrotal Cost Months 1-18 $5,515,470
As illustrated above, the costs for the first 18 months of transitioning to an ALS first responder service will be approximately $5,515,470.

MONTHS 19 - 36
This section focuses on the costs for months 19-36 of the transition to the ALS response system.

Costs previously accounted for in the first 18 months are not included in these calculations as those should now be part of the regular budget of the Fire Department. For example, paramedic incentive pay is only calculated for four (4) recently licensed paramedics and not the exiting firefighters, engineers, and captains who were factored in the first 18-month calculations. These months will focus on training an additional four (4) personnel as paramedics and incentive pay for the paramedics who graduated from paramedic school. If turnover occurs during this period, the Department should attempt to fill those positions with personnel certified as Firefighter/Paramedics to reduce the costs of sending personnel to paramedic school. All costs calculated are for the entire 18-month period.

Specific steps to accomplish during this period include:
• Sending four ( 4) existing Firefighters to paramedic school • Purchasing the equipment and supplies needed to outfit an additional ALS engine company. • Upon completion of paramedic training, assign six (6) licensed paramedics to Station 63 to staff Engine 63 as an ALS engine company and improve ALS coverage in the northern portion of the city.

The following table illustrates the months 19 - 36 costs of transitioning from a BLS to an ALS first responder agency. A 5% increase in initial cost estimates was included in developing the approximate costs for these calculations.

MONTHS 19-36 TRANSITION COSTS
Item Cost
Equipment and Supplies $47,910
Paramedic School (4) $31,500
Paramedic Incentive Pay $122,299
Backfill Overtime $770,137
rrotal Cost Months 19 - 36 $971,846
MATRIX CONSULTING GROUP 39
DRAFT
980
m DRAFT REPORT ON THE ALS FIRST RESPONDER FEASIBILITY STUDY As illustrated above, the transition costs for months 19 - 36 will be approximately $971,846.

MONTHS 37 - 54
Months 37- 54 will focus on sending an additional four (4) firefighters to paramedic school, outfitting and staffing the 3rd ALS engine company in the City, and paying incentive pay for the recently licensed paramedics.

Specific steps to accomplish during this period include:
• Sending four ( 4) existing Firefighters to paramedic school. • Purchasing the equipment and supplies needed to outfit an additional ALS engine company. • Upon completion of paramedic school, assigning six licensed parJ~medics to Station 66 to staff Engine 66 as an ALS engine company.

The following table illustrates the costs of months 37 - 54 transitioning from a BLS to ALS first responder agency. A 5% cost increase was factored into the 19 - 36 months calculations for these calculations.

MONTHS 37- 54 TRANSITION COSTS
Item I Cost
Equipment and Supplies $50,306
Paramedic School (4) $33,075
Paramedic Incentive Pay $128,414
Backfill Overtime $808,644
!Total Cost Months 37-54 $1,020,438
As illustrated above, the transition costs for months 37 - 54 will be approximately $1,020,438.

MONTHS 55 - 67
Months 55- 67 will focus on finalizing the ALS first responder implementation. It is assumed at this point that natural turnover will have resulted in hiring the remaining personnel required to staff Engine 61 as an ALS engine company. By this point, the warranties on current QVRs will expire, so the City will need to acquire an additional QRV to replace the heaviest utilized QRV and transition that QRV to a reserve apparatus status. The City should also include the QRVs in any long-term capital or vehicle and apparatus replacement schedules. Initial planning should focus on these vehicles having an estimated seven (7) year life span.

Specific steps to accomplish during this period include:
• Purchasing the equipment and supplies needed to outfit an additional ALS engine company.

Purchasing a QRV and placing the heaviest utilized QRV in reserve status. • Assigning six (6) licensed paramedics to Station 61 to staff Engine 61 as an ALS engine company.

MATRIX CONSULTING GROUP 40
DRAFT
981
Draft Summary
Advanced Life Support
Feasibility Study
City Council Presentation
May 27, 2025
Fire Chief Aaron Osorio 1
982
Synergistic Policies-Health in All Policies
Established and Approved by City Council in 2014
• Framework to guide and incorporate health-centered public policy development • Improve conditions that support health outcomes through prevention Intervention Area 6: Quality & Accessible Health & Home Services • Many need to receive quality and affordable health care & related services Key Finding From HiAP Report:
2 983
Synergistic Policies-City Council Goals & Priorities
Approved by City Council late Fall of 2023
• Established City-wide goals with measurable outcomes
• Outlines key initiatives and strategic objectives that guide the City's growth and improve the quality of life for all residents.

Strategic Goal Area 4 – Improve Public Safety
• 4.3 - Add and Improve Emergency Response and Preparedness Strategic Goal Area 5 – Strengthen the City’s Internal Infrastructure and Processes • 5.1 – Ensure that there is the right staffing level and experience to meet service goals of each City Department
3 984
Introduction
• Complex topic, may require additional presentations
• City of Richmond history on Advanced Life Support
Services
• History of study request & Matrix Consulting Group
• Con Fire funded study
• Objective of the feasibility study
• Align with countywide EMS system
4 985
Recommended Action
• RECEIVE the draft written report regarding Advanced Life Support (ALS) First Responder Feasibility Study and
DIRECT staff to pursue next steps for implementing the
recommended service models
• Does the City want to move forward with a program? If so, which service model is desired?
5 986
Definitions
• Basic Life Support(BLS): Emergency Medical Technicians • Advanced Life Support(ALS): Paramedics
• EMS: Emergency Medical Service
• Contra Costa County EMS Agency (CCCEMSA): Division
of CCC Health that regulates EMS services across county 6 987
BLS Scope of Practice
• CPR, semi-auto defibrillation, basic airway
management, medical assessments, blood sugar
testing, basic trauma treatments, basic medical
treatments,
• Oxygen, Narcan, Oral Glucose, Epinephrine, Oral
Aspirin
7 988
ALS Scope of Practice
• All BLS scope, EKG monitoring, cardiac pacing,
manual defibrillation, advanced airway management, IV
treatment, advanced trauma treatments, advanced
medical treatments, pain management
• Can administer 20 additional medications via IV, IM & oral
8 989
Current Regional Fire EMS System
9 990
Current EMS Services in Richmond
• Richmond Fire currently provides Basic Life Support
services (Emergency Medical Technician)
• Richmond Fire is only BLS fire agency in Contra Costa County
• Advanced Life Support (Paramedic) services and
transport provided by Con Fire/AMR Alliance
10 991
ALS – Why It Matters
• ALS scope provides more treatment options for patients • Improved outcomes: cardiac, trauma, stroke
• 3 primary categories of care
• Faster critical care = higher survival rate
• Experiencing ALS transport delays
• Consistency with regional partners
• ALS service improves equity in emergency response
11 992
ALS – Why It Matters
12 993
Squad Delivery Model
• QRV-Quick Response
Vehicle Model in Matrix
Study
• More commonly referred
to as a “Squad”
• Staffed with 2 Single-Role
Paramedics
• Need to hire 18-20
Paramedics
13 994
Engine Delivery Model
• Engine-Based ALS
Staffing
• Staffed by 3 fire
personnel with
minimum of 1
Firefighter Paramedic
• Need to hire 30
paramedics
14 995
Hybrid Delivery Model
• Combination of both
• 3 squads initially
• Phase in Firefighter/
Paramedics
• Upstaff ALS Engines
as staff is trained
15 996
2020-2023 EMS Call Volume
• Stations with highest EMS volume: 67, 68, 64, 62
• Best locations to implement Squads or initial ALS
Engines
16 997
2024 Call Volume
• 15,150 total incidents in 2024
• 4.75% increase over 2023
• 3-4% increase in total calls annually, post pandemic
• 8,870 total EMS incidents in 2024
• Predict this trend will continue due to projected increases to population in city
• Increased Housing > Population Rises > Increased Demand on 911 System
17 998
Staffing Requirements
• 10 RFD personnel currently licensed as paramedics
• Engine-Based ALS Model:
• Need 30 Firefighter/Paramedics (30 Firefighter EMTs)
• 5–6 month academy or laterals
• Squad Model:
• 18-24 Single-Role Paramedics
• 1-2 month EMS academy
18 999
Personnel Actions
• Create new job specifications for following positions:
• Single-Role Paramedic
• Firefighter/Paramedic
• EMS Supervisor
• EMS Analyst
• Update all current job specifications within Operations Division • Determine pay & benefits of new positions
• Determine pay incentive for current employees
19 1000
Labor Considerations
• Meet & Confer with all impacted bargaining units
• IAFF Local 188, RFMA, SEIU, Executive
Management
• Unit determinations for:
• Single-Role Paramedics
• EMS Supervisor
• EMS Analyst
• Duties and working conditions
• Work with LCW & HR to update MOUs for impacted
barging units
20 1001
Local Hire & Diversity Considerations
• Protect efforts to maintain and improve diversity in the Richmond Fire Department
• Continue to provide employment opportunities for residents from Richmond and West County
• Firefighter/Paramedic candidate pool is historically less diverse • Single-Role Paramedic program can lessen impact to candidate pool • Opportunities to candidates not interested in firefighter career 21 1002
Training Requirements
• California Emergency Medical Services Authority
• Title 22 of California Code of Regulations, Chapter 4 • 454 hours of didactic instruction
• 160 hours of hospital clinical training
• 480 hours of field internship
• 40 ALS patient contacts
• Successfully pass National Registry Examination
22 1003
Training Program
• Dual Path Program:

1. Retraining fire personnel already licensed as paramedics

2. Training existing firefighters interested in participating • Con Fire/Contra Costa College model on firefighter shift sched ule • 2 days/week, 16 months, 1,290+ hours
• Prerequisites
• Current tuition $7,500 / student
• Community College vs. Private School
• 48 hours continuing education / 2 years
23 1004
EMS System Oversight
• California Emergency Medical Services Authority, CCC Emergency Medical Services Agency, City of Richmond Fire Department • State agency
• CCC Health-EMS Division
• EMS Director & Medical Director
• Richmond Fire EMS Director
• EMS Supervisor
• Each plays a unique role in Richmond Fire EMS Program 24 1005
State & County Oversight
• CA Emergency Medical Services Authority
• Establish Health & Safety Code
• CCC Health-EMS Division
• Enforces CA Health & Safety Code
• Establishes county EMS policies and field treatment procedures • Authorizes level of care Richmond Fire is allowed to practice • Dictates scope of practice for all providers
• Investigates and administers discipline
25 1006
Richmond Fire Oversight
• Richmond Fire EMS Director
• Mandated by CCC EMSA
• Mandated Continuous Quality Improvement Program
• DEA accountability program(narcotics monitoring)
• Continuing education
• Equipment & supply purchasing
• Liaison to CCC EMSA
• EMS Supervisor can be same as Director
• Civilian vs. Sworn
26 1007
Draft ALS Fiscal Impact - Matrix
27 1008
Draft Financial Projections
28 1009
Funding Strategies
• Measure H
Revenue:
$229,462/year
• Annual
shortfall:
~$394,000
29 1010
Funding Strategies
•E M S T a x
• Bill non-residents full amount
• First Responder Fee
• Charge for EMS responses
• Insurance Billing
• Only amount insurance will cover, waive remainder
• Medicare and Medi-Cal
• Typically do not reimburse non-transport
• 3rd-party billing contactor recommended
30 1011
Implementation
• Consultant recommendation of a 67-month phased plan
• Not well suited to City’s annual budget cycle
• Plan based on fiscal year is more appropriate
• Propose a five-year implementation plan
• FY 25/26 through FY 29/30
• Must remain flexible with timeline
31 1012
FY 25/26
•N e w
Agreement
with

CCCEMSA
•M e e t &
Confer
• Job Specs
•I n i t i a t e
Recruitment
of EMS
Director &
EMS Analyst
•S p e c &
Order
Apparatus
FY 26/27
•On-Board
EMS Director
& EMS
Analyst
•Pur chase
Equipment &
Supplies
•R ecruitmen t
of Single-Role
Paramedics
•Pr ogr am
Development
FY 27/28
•Accreditation
•Operational
Role Out of
Squads
•Initia t e
Paramedic
School for
Existing
Employee
Training
FY 28/29
•Pur chase
Equipment &
Supplies for
ALS Engines
•Complet e
Paramedic
School for
Existing
Employees
•National
Registry
•Accreditation
FY 29/30
•O p e r a t i o n a l
Role Out for
ALS Engines
Draft Implementation Timeline
32 UNANTICIPATED

DELAYS WOULD

PUSH FINAL

ROLL OUT TO
FY 30/31
1013
Proposed Next Steps
• Receive policy direction
• Determine which service model to implement
• Negotiate new agreement with CCCEMSA
• Start labor discussions
• Complete job specifications with HR & Personnel Board • Provide the City Council an implementation update later in Summer 2025
33 1014