RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,
ESTABLISHING A MASTER FEE SCHEDULE FOR THE SERVICES RENDERED BY
CITY DEPARTMENTS AND A FEE SCHEDULE THAT WILL IMPLEMENT COST
RECOVERY AND WILL SERVE AS THE BASIS FOR FUTURE FEE ADJUSTMENTS
WHEREAS, Section 2.34.040 of the Municipal Code of the City of Richmond provides for the establishment of a Master Fee Schedule for the fees to be charged by the various City departments for City services; and
WHEREAS, the City Council of the City of Richmond desires to enact a Master Fee Schedule which updates the fees assessed by the City departments to reflect the actual cost associated with providing the service, as supported by the analysis prepared by Willdan Financial (incorporated herein by reference); and
WHEREAS, the City Council of the City of Richmond desires to enact a Master Fee Schedule which can be utilized as the basis for the future fee adjustments based on the Employment Cost Index.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Richmond that, in accordance with Section 2.34.040 of the Municipal Code of the City of Richmond, there is hereby established a Master Fee Schedule for the City of Richmond.
BE IT FURTHER RESOLVED that the Master Fee Schedule for the City of Richmond which is established by this resolution is attached hereto as Exhibit A and is incorporated herein by this reference.
BE IT FURTHER RESOLVED that all fees set forth in the Master Fee Schedule shall become effective thirty days after the adoption of this resolution, with the exception of A.B. 1600 Developer impact fees which shall become effective sixty days after the adoption of this resolution.
BE IT FURTHER RESOLVED that if any fee set forth in the Master Fee Schedule is for any reason found to be unconstitutional or invalid, such a decision shall not affect the validity of the remaining fees contained in the Master Fee Schedule.
BE IT FURTHER RESOLVED that the City Council hereby declares that it would have adopted each of the fees individually set forth in the Master Fee Schedule irrespective of the unconstitutionality or invalidity of any particular or specified fee.
*****************
142
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held June XX, 2025, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Approved:
Mayor
Approved as to form:
City Attorney
143
TO: WCCTC Board MEETING DATE: March 28, 2025
FR: Leah Greenblat, Transportation Planning Manager
RE: FY 25-26 Annual STMP Fee Adjustment
REQUESTED ACTION
Information only.
BACKGROUND AND DISCUSSION
The 2019 Subregional Transportation Mitigation Program (STMP) Update became effective on July 1, 2019. The Master Cooperative Agreement, signed by all participating member agencies, specifies an automatic annual fee adjustment so that the fees are kept in sync with construction-related costs (whether inflation or deflation). The agreement links the fee adjustment to the Engineering News Record’s February San Francisco Bay Area Construction Cost Index for the prior twelve months. It should be noted that Engineering News Record’s Bay Area Construction Cost Index is a source commonly used by jurisdictions to make annual fee adjustments. This year that rate of change was -0.8%. STMP fees will be adjusted downward for FY 25-26, accordingly. WCCTAC staff is in the process of notifying partner agencies of this impending annual fee adjustment, which becomes effective July 1, 2024, so it may be incorporated into their local fee schedules.
The STMP Quarterly Reporting form for FY 25-26 is included as an attachment and reflects the lower fees for FY 25-26. Local agency staff should begin using this version of the reporting form to report STMP fees collected after July 1, 2025.
The FY 24-25 and FY 25-26 STMP fees are shown below.
ATTACHMENT
A. FY 2025-2026 STMP Quarterly Reporting Form
144
Master Fee Schedule Update
Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Antonio Bañuelos, Accounting Manager
City Council Meeting – May 20, 2025
1 145
Agenda
2 • Recommended Action
• Updated Fees
• Next Steps
• Questions
146
Recommended Action
HOLD a public hearing; and INTRODUCE an Ordinance
(first reading) establishing certain fees for the proposed Master Fee Schedule.
3 147
Updated Fees
• Most increasing by Employment Cost Index (ECI)
• Other fees were analyzed to determine the actual cost for the City to provide that particular service
• Recreation fees remain unchanged
4 148
Fee Updates: +3.6%
5 Year % Change
2025 3.6%
2024 5.0%
2023 6.4%
2022 9.1%
149
New Fees – Fire Department
6 Description New Proposed Fees
FIRE DEPARTMENT
Fire Protection System Signaling Service
Building Owner (Parent) Fire Permit New $285.00
AB-38 Inspections New $285.00
150
Fiscal Impact of Fee Updates
7 Departments
Estimated Additional
Revenue Generated
Recreation -
Other 1,031
Police 5,760
Fire 13,113
Public Works 37,103
Community Development 316,454
Grand Total 373,461
151
Next Steps
• Second Reading of Ordinance and Resolution approval on June 3, 2025
• Traffic Impact Fee study
• Completion of Long-Range Transportation Study by end of FY 2025-26
• Updated Transportation Impact Fee study to City Council by December 2026
• Storm Drainage Rate Adjustment Study by early 2026
• Storm Rate Adjustment taken to voters in Fall 2026
8. 152
Recommended Action
HOLD a public hearing; and INTRODUCE an Ordinance
(first reading) establishing certain fees for the proposed Master Fee Schedule.
9 153
Thank you
Questions/Comments?
10 154
(June 3, 2025)
Fire Department
DATE: June 3, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Aaron Osorio, Fire Chief
Dante J. Wiley, Fire Marshal
Subject:
Adopt the City of Richmond Fire Hazard Severity Zones
Ordinance
FINANCIAL IMPACT: There is no financial impact on this item.
PREVIOUS COUNCIL
ACTION:
May 27, 2025
STATEMENT OF THE
ISSUE:
The California Department of Forestry and Fire
Protection (Cal Fire) has updated the Fire Hazard
Severity Zone (FHSZ) maps to reflect current data and
fire risk modeling. On February 24, 2025, the City of
Richmond was included in the Phase 2 roll out of the
Local Responsibility Area (LRA). The City of Richmond is required to designate, by ordinance, moderate, high, and very high fire hazard severity zones within its jurisdiction pursuant to Government Code Section 51179(a) and
adopt the LRA maps recommended by the Office of the
State Fire Marshal (OSFM).
AGENDA
REPORT
155
(June 3, 2025)
RECOMMENDED ACTION:
ADOPT an ordinance (second reading) to designate Fire
Hazard Severity Zones within the City of Richmond as
recommended by the California Department of Forestry
and Fire Protection (Cal Fire) Office of the State Fire Marshal (OSFM) – Fire Department (Chief Aaron Osorio
510-307-8021/Fire Marshal Dante J. Wiley 510- 307-
8090).
DISCUSSION:
The California Department of Forestry and Fire Protection (“Cal Fire”) through the Office of the State Fire Marshal (“OSFM”) has updated the Fire Hazard Severity Zone (“FHSZ”) maps to reflect current climate data and fire risk modeling. FHSZ are geographic areas designated by Cal Fire based on factors such as vegetation, slope, and fire history. The State Fire Marshal identified these zones by using the following criteria: fuel loading, slope, fire weather, and other relevant factors including areas where winds are a major cause of wildfire spread. These zones help determine appropriate mitigation strategies, building standards, real estate disclosures, and fire prevention measures to reduce fire risk. The matrix below stipulates fire prevention measures and minimum requirements for State Responsibility Area (SRA) and Local Responsibility Area (LRA).
156
(June 3, 2025)
On February 10, 2025, the State Fire Marshal rolled out Fire Hazard Severity Zones in Local Responsibility Area (LRA). The LRA refers to regions where local agencies are primarily responsible for fire protection and emergency response. The City of Richmond was notified on February 24, 2025, about the recommended Fire Hazard Severity Zones in LRA maps. The maps recommended for the City of Richmond include areas classified as moderate, high, very high, or a combination of these areas. See Attachment 2 for areas affected as identified by the State Fire Marshal, and Table 1 for the breakdown of the acreage and number of parcels within the City of Richmond.
Table 1
Acreage and Parcels in Moderate, High, and Very High within the City of Richmond
Classification Acreage Parcels
Moderate 915 624
High 180 584
Very High 4395 1661
Note. There are 684 parcels with overlapping designations. These parcels default to the highest zone in which they overlap.
On March 21, 2025, the City of Richmond created a website dedicated to Fire Hazard Severity Zones in Local Responsibility Area for public review and comment which can be accessed at www.ci.richmond.ca.us/LRA. The website contains fact sheets from Cal Fire, insurance information from California Department of Insurance, City of Richmond before and after maps, address/parcel lookups of affected areas, and a section for public comments (accepted through the website until May 20, 2025).
The City of Richmond also announced the LRA maps through the City Manager’s weekly report, the City Manager’s report to City Council, social media (e.g., Facebook, Instagram, X, Nextdoor), flyers, and postcards sent to affected addresses. Similarly, the City of Richmond conducted informational sessions to the Point Richmond Neighborhood Council on March 26, 2025, at the Richmond Neighborhood Coordinating Council on May 12, 2025, and during the Open House at Fire Station 63 on May 17, 2025.
On May 27, 2025, the Richmond Fire Department introduced an ordinance (first reading) to the Richmond City Council. During the presentation, staff provided an overview of the Fire Hazard Severity Zone (FHSZ) background, as well as CAL FIRE’s zone determinations and updates. Staff also discussed LRA changes in Richmond, 157
(June 3, 2025)
including additions to the map, downgrades, updated zone requirements, building construction standards, defensible space guidelines, and outlined the next steps.
Pursuant to Government Code Section 51179(a), the City is required to designate, by ordinance, moderate, high, and very high fire hazard severity zones within its jurisdiction. City staff recommend the City of Richmond adopt, through ordinance, to designate the areas identified and recommended by the State Fire Marshal as Fire Hazard Severity Zone within the City of Richmond.
This ordinance shall be effective thirty days after passage and adoption, and shall be submitted to the OSFM.
DOCUMENTS ATTACHED:
Attachment 1 – Ordinance
Attachment 2 – OSFM Local Responsibility Area Map
Attachment 3 – City of Richmond Fire Hazard Severity Zones Map Attachment 4 – Cal Fire Official Transmittal of Fire Hazard Severity Zones
158
ORDINANCE NO. N.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RICHMOND TO
DESIGNATE FIRE HAZARD SEVERITY ZONES
The City Council of the City of Richmond do ordain as follows:
SECTION 1. Adoption of Map. In compliance with Government Code Section 51179, the City of Richmond hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
The map showing the fire hazard severity zone designations within the City of Richmond attached hereto as Exhibit A, is approved by the City of Richmond, is hereby incorporated by reference, and entitled “City of Richmond Fire Hazard Severity Zones.” The official map is also located electronically on the following website:
www.ci.richmond.ca.us/LRA.
SECTION 2. Environmental Findings. This ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to the following sections of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3: (1) Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and (2) Section 15060(c)(3) (the activity is not a project as defined in Section 15378) because the subject ordinance has no potential for resulting in any significant physical change to the environment, either directly or indirectly.
SECTION 3. Effective Date. This ordinance shall be effective thirty days after passage and adoption.
*****************************
(This section to be completed by Clerk’s Office)
First introduced at a regular meeting of the City Council of the City of Richmond held on _____________ and finally passed and adopted at a regular meeting held on ___________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
159
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney
160
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Prot
ection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identif
ied by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected t
o prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the stat
e as moderate, high,
and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:67,000 at 11" x 17"
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5Km
0 0.5 1 1.5 2 2.5 3Mi
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effectiv
e April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the St
ate Fire Marshal
Richmond
80 580
123
UNINCORPORATED
CONTRA COSTA CO.
UNINCORPORATED
MARIN CO.
ALBANY
BERKELEY
EL CERRITO
HERCULES
PINOLE
SAN FRANCISCO
SAN PABLO
TIBURON
A L A M E D A C O .
C O N T R A C O S T A C O .
M A R I N C O .
S A N F R A N C I S C O C O .
M A R I N C O .
S A N F R A N C I S C O C O .
February 24, 2025
As Identified by the
Stat
e Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF RICHMOND – CONTRA COSTA COUNTY
EXHIBIT A
161
Broadway
St
Pinole
Valley
Rd
23rd St
Tewksbu
ryAve
Mar
ina
Way
S
App
ian
Way
Hilltop Dr
FairmountAve
Ga
rrard
Blvd
Barrett Ave
Chur
chLn
Market Ave
San Pablo Ave
Arlington
Ave
S 23rd St
Rum
rillBlvd
Robert
Miller Dr Valley
View
Rd
BlumeDr
Harbour
Way
Tara Hills Dr
El Portal Dr
Regatta Blvd
Central Ave
CastroRanchRd
FitzgeraldDr
Carlson Blvd
Marina
Bay
Pkwy
Macdonald Ave
Brookside Dr
San Pablo DamRd
Potrero
Ave
W
Barrett
Ave
Moes
erLn
S 51
st
St
Cutting Blvd
S37
th
St
Ramp
10th
St
CanalBlvd
Ha
rbou
r
Way S
Hoffma
nBlv
d
Richmond Pkwy
MeadeSt
S 31stSt
W Cutting
Blvd
SobranteAve
S GarrardBlvd
37th St
AshburyAve
JuligaWoods
St
McBryde
Ave
Castro St
Eastshore
Blvd
KearneySt ArlingtonBlvd
Colu
saAve
Dimm
St
22nd St
El Cerrito
Plz
13thSt
Alham
braValley Rd
80 580
UNINCORPORATED
CONTRA COSTA
EL CERRITO
HERCULES
PINOLE
SAN PABLO
ALBANY
BERKELEY
Alameda CountyAlameda County
Contra Costa County
Contra Costa County
Miller-knox
Regional
Shoreline
Point
Pinole Regional
Shoreline
Sobrante Ridge
Regional
Preserve
Richmond
Country
Club
Tilden
Regional
Park
Tilden
Nature
Study Area
Wildcat Canyon
Regional Park
Kennedy Grove
Regional
Recreation Area
San Pablo Reservoir
Recreation
Area
Pinole Park
SanPabloStrait
Southampt
on Sh
oal
Richmond
Marina Bay
Richmond Inner Harbor
Castro
Cove
Lauritzen Canal
PinoleCreek
Castro C
reek
Parr Can
al
San
Rafael
Bay
San
Francisco
Bay
San Pablo Bay
Fireboat
Victory
No.
61 No. 62
No. 63
No.
64 No. 66
No. 67
No.
68 0 ½ 1¼
Miles
City Boundary
Fire Station
Local Responsibility Area
FHSZ Zone
Moderate
High
Very High
State Responsibility Area
FHSZ Zone
Moderate
High
Very High
FIRE HAZARD SEVERITY ZONES
City of Richmond
EXHIBIT A
162
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Pro
tection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
hav
e been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expect
ed to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal t
o identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:67,000 at 11" x 1
7"
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5Km
0 0.5 1 1.5 2 2.5 3Mi
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Eff
ective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the S
tate Fire Marshal
Richmond
80 580
123
UNINCORPORATED
CONTRA COSTA CO.
UNINCORPORATED
MARIN CO.
ALBANY
BERKELEY
EL CERRITO
HERCULES
PINOLE
SAN FRANCISCO
SAN PABLO
TIBURON
A L A M E D A C O .
C O N T R A C O S T A C O .
M A R I N C O .
S A N F R A N C I S C O C O .
M A R I N C O .
S A N F R A N C I S C O C O .
February 24, 2025
As Identified by the
St
ate Fire Marshal
Local Responsibility Area
Fire Hazard Sev
erity Zones
CITY OF RICHMOND – CONTRA COSTA COUNTY
163
Broadway
St
P
i
n
o
l
e
V
a
l l e
y
R
d
23rd St
T e w
k s b u r yA v e
M
a
r
i
n
a
W
a
y
S
A
p
p
i
a
n
W
a
y
H i l l t o p D r
Fairmount
Ave
G
a
r
r
a
r
d
B
l
v
d
Barrett Ave
C
h
u
r
c
h
L
n
Market Ave
San Pablo Ave
A
r
l
i
n
g
t
o
n
A
v
e
S 23rd St
R
u
m
r
i
l
l
B
l
v
d
R
o b e r t
M
i l l e r
D
r V
a
l
l
e
y
V
i
e
w
R
d
B
l
u
m
e
D
r
Harbour
Way
T
a
r
a
H i l l s D r
E l P o r t a l D
r
R
e g a t t a
B l v d
C e n t r a l A v e
C
a
s
t r o
R a n c h R d
F
i t
z
g
e
r
a
l d
D r
Carlson Blvd
M
a
r
i
n
a
B
a
y
P
k
w
y
Macdonald Ave
B r o o k s i d e
D r
S a n P a b l o
D
a m
R d
P
o
t r e
r o
A
v e
W
B a r r e t t
A v e
M
o
e
s
e
r
L
n
S
5 1
s
t
S
t
C u t t i n g B l v d
S
3 7
t
h
S
t
Ramp
1 0
t
h
S
t
C
a
n
a
l
B
l
v
d
H
a
r
b
o
u
r
W
a
y
S
H
o
f
f
m
a
n
B
l v
d
Richmond Pkwy
M
e
a
d
e
S
t
S
31st
St
W C u t t i n g
B l v d
Sobrante
Ave
S
Garrard
Blvd
37th St
Ashbury
Ave
J
u
l i g
a
W
o
o
d
s
S
t
M
c B
r y d e
A
v
e
Castro St
Eastshore
Blvd
K
e
a
r
n
e
y
S
t
A
r
l i n
g
t
o
n
B
l v
d
C
o
l
u
s
a
A
v
e
D
i m
m
S
t
22nd St
El Cerrito
Plz
13th
St
A
l h
a
m
b
r
a
V
a
l l e
y
R
d
80 580
UNINCORPORATED
CONTRA COSTA
EL CERRITO
HERCULES
PINOLE
SAN PABLO
ALBANY
BERKELEY
A l a m e d a C o u n t y
A l a m e d a C o u n t y
C
o n t r a C o s t a
C
o
u
n
t
y
C
o n t r a C o s t a
C
o
u
n
t
y
Miller-knox
Regional
Shoreline
Point
Pinole Regional
Shoreline
Sobrante Ridge
Regional
Preserve
Richmond
Country
Club
Tilden
Regional
Park
Tilden
Nature
Study Area
Wildcat Canyon
Regional Park
Kennedy Grove
Regional
Recreation Area
San Pablo Reservoir
Recreation
Area
Pinole Park
S
a
n
P
a
b
l
o
S
t
r
a
i
t
S o
u
t
h
a
m
p
t
o
n
S
h
o
a
l
Richmond
Marina Bay
Richmond Inner Harbor
Castro
Cove
LauritzenCanal
P
i n
o
l e
C
r
e
e
k
C
a
s
t
r
o
C
r e
e
k
P
a
r
r
C
a
n
a
l
San
Rafael
Bay
San
Francisco
Bay
San Pablo Bay
Fireboat
Victory
No.
61 No. 62
No. 63
No.
64 No. 66
No. 67
No.
68 0 ½ 1¼
Miles
City Boundary
Fire Station
Local Responsibility Area
FHSZ Zone
Moderate
High
Very High
State Responsibility Area
FHSZ Zone
Moderate
High
Very High
FIRE HAZARD SEVERITY ZONES
City of Richmond
164
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
February 24, 2025
Dear: County Chief Administrative Officer, City Manager, Fire Chief, Fire Marshal Re: Official Transmittal of Fire Hazard Severity Zones
The State Fire Marshal is mandated by Government Code (GC) 51178 to identify levels of fire hazard based on consistent statewide criteria and the expected severity of fire hazards.
Government Code 51179 requires the State Fire Marshal to make recommendations of fire hazard severity zones to local agencies, as defined per GC 51177(e), for their designation and adoption by ordinance. This letter serves as the official transmittal of the recommendation. For the Statutory requirements for local adoption please review California Code, GOV 51179.
Your City/County has been identified as having Moderate, High, Very High or a combination of Fire Hazard Severity Zones (FHSZ) within your jurisdiction. The maps and data are available in the FHSZ HUB at https://fire-hazard-severity-zones-rollout-calfire-forestry.hub.arcgis.com/ .
Please complete the Public Contact Survey in the FHSZ HUB using the link above. This information will be used for a public Webmap on the CAL FIRE-Office of State Fire Marshal website to guide your constituents to the appropriate contact person or website for the Local Responsibility Area FHSZ in your jurisdiction.
If you have additional questions, please feel free to contact our Team at [email protected].
Sincerely,
Daniel Berlant
State Fire Marshal
CAL FIRE – Office of the State Fire Marshal
165
June 3, 2025
DocID #44836v1
Human Resources
DATE: June 3, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager
Sharrone Taylor, Director of Human Resources
Subject:
Contract with Devices for Life for Replacement of
Automatic External Defibrillator Battery Packs and
Maintenance Plan
FINANCIAL IMPACT: The proposed expenditure of $25,061.13 is included within the approved Fiscal Year 2024-2025 budget, and
the annual maintenance fee of $2,999.00 will be
budgeted in subsequent fiscal years. (Risk Management
Administration - Professional Services 50182116-
400201).
PREVIOUS COUNCIL
ACTION:
May 5, 2015
July 20, 2010
STATEMENT OF THE
ISSUE:
The City currently has an Automatic External Defibrillator (AED) program, with units located at City facilities and in various City vehicles, such as R-Transit and Police patrol supervisory vehicles. To keep this program current and
effective, the battery packs must be replaced on a regular basis. Concurrently, staff is seeking to implement a three- year compliance program (term May 28, 2025 – June 30,
2028) to ensure the units are charged and operating
properly.
AGENDA
REPORT
166
June 3, 2025
DocID #44836v1
RECOMMENDED ACTION:
APPROVE a sole-source contract with Devices for Life
for the acquisition of 73 Adult and 23 Child Automatic
Emergency Defibrillator battery packs and a three-year
maintenance plan for a payment limit of $34,058.13 –
Human Resources Department (Nickie Mastay/Sharrone
Taylor 510-620-6602).
DISCUSSION:
On May 5, 2015, the City leased Automatic External Defibrillator (AED) devices from Devices for Life, which were installed in facilities and vehicles. As a part of regular maintenance, the batteries should be tested and, due to aging, replaced regularly. City staff is requesting a contract with Devices for Life to replace all AED battery packs and implement a three-year maintenance plan for testing.
The City of Richmond installed these units in 2010 to ensure our employees and patrons have access to lifesaving defibrillation if they should suffer sudden cardiac arrest. Each minute without aid decreases survival chances by 7 – 10 percent.
Widespread AED availability in City facilities enhances survival odds during cardiac emergencies.
CONCLUSION:
City staff recommends the City Council approve the sole source contract with Devices for Life for the acquisition of 73 adult and 23 child AED replacement batteries and the approval to implement a three-year maintenance agreement for the period of May 28,2025 - June 30, 2028, for a total amount not-to-exceed $34,058.13.
DOCUMENTS ATTACHED:
Attachment 1 – Devices for Life Contract
Attachment 2 – Devices for Life Sole Source Form
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CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Human Resources
Sharrone Taylor
[email protected]
(510) 620-6602
8210
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Replacement of 73 Adult and 23 Child Automatic External Defibrillator (AED) devices and a three-year maintenance plan.
Devices For Life, LLC
PO Box 28062,
Anaheim, CA 92809
Theresa Fox
(714) 394-2606
[email protected]
June 4, 2025
June 30, 2028
34,058.13
24/25
28,060.13
25/26
2,999.00
26/27
2,999.00
168
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________
I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Devices For Life, LLC
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_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
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Automated External Defibrillator (AED) program compliance and maintenance, to include oversight, annual audits, training, and all services per the attached service quotes.
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03/27/2025
CITY OF RICHMOND
MS. LETICIA LOPEZ
450 CIVIC CENTER PLAZA
RICHMOND, CA 94804
AED Consultant Quote No. Shipping Method Shipping Terms Delivery Date Payment Terms Due Date Theresa Fox 3361 FEDEX Ground 10 Days Max Due on Signature Qty Item # Description Unit Price Discount Per Unit Line Total 73 5581 Adult Paks - Used on patients 8 years of age and over or 55lbs. 4 year warranty.
$225.00 $16,425.00
23 5582 Child Paks - Used on patients under 8 years of
age and under 55lbs. 4 year warranty.
$275.00 $ 6,325.00
All AEDs have adult paks that expired on 1/1/24.
All AEDs have child paks that expired on 1/2/24.
**All paks will be installed in AED on site by
vendor
**All AEDs will have a diagnostic test performed
on site at the time of replacing paks per AED.
**All AEDs that need new carry cases or ready
kits will be replaced at no additional cost at time
of paks being replaced.
**All new data regarding paks serial numbers
and lot numbers will be updated into
AEDAccess.com.
**All expired paks will be removed by vendor and
destroyed accordingly.
**Any paks that experience issue after install will
be tested and replaced at no additional charge.
Sub-Total $22,843.00
Sales Tax (9.75)% $ 2,218.13
Shipping $ 93.00
Total $25,061.13
Client understands the legal requirements set forth by the State and Manufacturer. 171
Date:
03/17/2025
CITY OF RICHMOND MS. LETICIA LOPEZ 450 CIVIC CENTER RICHMOND, CA 94804 AED Consultant Quote No. Shipping Method Shipping Terms Delivery Date Payment Terms Due Date THERESA FOX 3356 FEDEX GROUND 7-10 DAYS Due on Signature
Qty Item # Description Unit Price Discount Per Unit Line Total
01 01-301
Legal Compliance Service. Provides for all legal requirements set forth by Federal, State of CA and manufacturer regulations. $2,999.00 $2,999.00
1 year coverage
● All AEDs will be audited, & tested on an annual basis on-site. Any errors will be recorded with documentation. ● All FDA/Manufacturer & State notifications provided as they become available.
Coverage on 56 SAM 350 AEDs
● All AEDs are tagged per SB 658. And to include ped tags. ● Medical Oversight (per Title 22)
● Qty..2 -1 AED Orientation trainings on-site per 658
● EMS Notification, filing & Event Use performed by DFL.
● Rescue Software will be installed while on site. Will ensure USB Comm cable present. (Download Capability)
● All data entered & maintained via www.aedaccess.com - Client will need to access via login credentials
● Free loaner units as necessary (if unit is serviced or pulled.
● Free replacement pads if used on a SCA pt reported within 24 hours with all documentation.
● 24/7 365 On Site Support
**Client has been without coverage & support for 2 years.
Subtotal $2,999.00
Sales Tax (%) $ NA
Shipping $2,999.00
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EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Sharrone Taylor
Sharrone Taylor
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EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Sharrone Taylor
[email protected]
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Devices For Life, LLC
PO Box 28062,
Anaheim, CA 92809
[email protected]
Theresa Fox
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_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 7425
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.
d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 7425
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 7425
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.
c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.
e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 7425
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.
d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of 7425
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 7425
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 7425
Devices For Life, LLC
183
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
7425
Devices For Life, LLC
NONE.
184
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
7425
Devices For Life, LLC
185
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
7425
Devices For Life, LLC
186
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
187
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
188
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
189
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
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Page | 1 Sole Source Form – Rev. May 12, 2016
City of Richmond
Sole Source Justification
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE _______________________________________________________________________________ Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.
Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited. (Required for requisitions > $3,000)
Requested Sole Source Supplier:
Company Name: ___________________________ Contact Name: ______________________ Address: _______________________________________________________________________ City: _________________________ State: _____________ Zip Code: ____________________ Phone Number (____) ___________ E-Mail _______________________________________ Duration of Contract: ____________________________________ Estimated Cost: $ _______________ Funding Source (Account String)_________________ Is the product/service IT related? Yes_____No _____ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes_____ No _____ For Product: Does the manufacturer sell the item(s) through distributors? Yes_____ No _____ Description of Product or Service:
Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page)
Sole Source Rationale: PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions.
(if additional space is needed, include them in a separate page)
Devices for Life
Theresa Fox
P.O. Box 28062
Anaheim
CA
92809
714
394-2606
[email protected]
05/21/25-06/30/28
34,058.13
50182116-400201
X
Replacement of 73 Adult and 23 Child Automatic External Defibrillator (AED) devices and a three-year maintenance plan.
AED's can be leased instead of purchased - which improves the City's cash flow. A leasing arrangement allows for obtaining a larger number of units at a lower cost. Under the leasing agreement, the AED devices will be replaced for new devices after four years with the renewal of the lease which ensures that the City will continually have up-to-the-date technology and limit its liability. Life expectancy of the battery is 4 years -no other AED provides this life expectancy. At the end of the 4 year lease, all 67 AED's will be replaced with new AED's at no additional charge.
Ten of the Powerheart G3 Automatic AED's have already been installed in the newly renovated Civic Center Buildings. Uniformity in all buildings helps avoid confusion and facilitates familiarity for its users.
SERVICES: Devices for Life will replace all of the batteries free of charge after four years with the renewal of the lease. All other companies require purchasing the devices and additional fees for batteries (approximately $399 each or $26,733 for 67 AED's every 4 years) The Federal Drug Administration requires the electrodes to be replaced every two years. Devices for Life will replace the electrodes free of charge under the lease option. Other companies will charge a fee for the electrodes (approximately $49.99 each or $3,349.33 every two years).
Additionally, Devices for Life will provide Program Management for a fee of $3,000 -which provides the medical direction and prescription for the AED program (required by law), annual inspections of the units, as well as; account management, tracking, customer support and tech services on a 24/7 basis for three years. Other companies charge additional fees for these services. 191
2 | Page
Complete the following checklist
A specific contractor is the only source of the required item because (check all that apply):
The required items are proprietary to the Contractor, and contractor solely transacts (sells) direct to the customer. (There are no dealers or distributors for contractor).
The required items are proprietary to the Contractor, and contractor does not sell direct to the customer. Contractor solely distributes the item or service through only one dealer or distributor in the United States. (There are no dealers or distributors for contractor).
Note: If item or service is available from more than one source, the item or service may be treated as proprietary, but must be competitively solicited from multiple (two or more) sources.
A specific item is needed:
To be compatible or interchangeable with existing hardware As spare or replacement hardware For the repair or modification of existing hardware Federal or state grant names vendor as condition of funding. (Attach copy of grant that names vendor)
There is a substantial risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process or the services sought ). In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to overcome the substantial risk.
Continuation of prior Work – Additional item, service or work required, but not known to have been needed when the original order was placed with vendor, and it is not feasible or practicable to contract separately for the additional need. Provide brief explanation and supporting evidence.
(if additional space is needed, include them in a separate page)
X
Uniformity among the City's installed units avoids confusion and facilitates the training process for employees - time is of the essence when assisting someone in need of the AED.
Devices for Life is the provider for our current AED Units. Uniformity within the City's buildings is important for easy access and training of employees. Richmond has established a standard of care regarding its AED program which must be completed by installing the AED's in its other buildings to avoid liability issues.
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3 | Page
I acknowledge the City’s requirements for soliciting competitive quotes/bids for purchases over $3,000.00 and the criteria for justification for Sole Source purchases. I have gathered the required information, have made a concerted effort to review comparable/equal equipment/services (e.g., market research), and further affirm that there is no conflict of interest involved in the selection made.
Department: _________________________________
Requester Name and Title: ____________________________________________________________ Note: Requester must be able to defend this justification.
Date:_____________ Phone: _______________
Department Director (Print) _____________________ (Sign) ________________ Date:__________
--------------------------------------------------------------------------------------------------------------------- Submit completed form to the Purchasing Division (Prior to submission to City Manager)
Finance Director:
APPROVED: ____________________ DATE: ___/___/___
NOT APPROVED: ________________ COMMENTS:
____________________________ ______________________________ City Manager City Clerk Attesting to Council Approval (Under $10,000.00) (Over $10,000.00) (Copy of Minutes may be substituted)
Note: Richmond Municipal Code Section 2.52.326 Sole Source Procurement requires final approval by the City Manager and/or City Council. Sole Source must be approved by Finance Director, PRIOR to Council Approval.
PROCEDURE
Sole Source purchase/service are exceptions to the normal bidding process and require a detailed justification. In processing Sole Source requests for supplies, services and/or equipment, the Purchasing Division adheres to and is governed by the principles set forth in City of Richmond Municipal Code Section 2.52.326 Sole Source Procurement.
If you are requesting a particular vendor, brand or product, you must make this fact clear on your Sole Source form.
Your request will then be restrictive and non-competitive, and will fall into a sole source category. If the sole source justification is approved, the requisition can be expedited without the normal bidding requirements.
Such a request should not be made unless you are confident that your request is reasonable and appropriately justified to meet the City’s requirements and withstand any possible audit. The City’s requirements and the format for submitting such requests are contained herein. Sole Source form must be signed by authorized department representative(s). The certification will remain on file for audit purposes.
The following factors DO NOT apply to sole source requests and should not be included in your sole source justification. They will not be considered and only tend to confuse the evaluation process.
1. Personal preference for product or vendor.
2. Cost, vendor performance, and local service (these are generally considered award factors in competitive bidding).
3. Features which exceed the minimum department requirements.
Human Resources/Risk
Sharrone Taylor, Human Resources Director
04/23/25
510-620-6803
04/23/25
Sharrone Taylor
4 / 30/ 2025
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June 3, 2025
Mayor's Office
DATE: June 3, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Councilmember Jamelia Brown
Councilmember Doria Robinson
Subject:
Proclamation Recognizing Juneteenth and the
Contributions of African Americans to Richmond
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
June 18, 2024
STATEMENT OF THE
ISSUE:
June is a significant month for Richmond as we
commemorate Juneteenth, honoring the emancipation of
enslaved African Americans and celebrating their vital
contributions to our city's cultural, social, and economic fabric. Join us at Nicholl Park on June 21, 2025, at 10:00 AM – 6 PM for the annual Juneteenth festival.
RECOMMENDED ACTION: PROCLAMATION recognizing Juneteenth and the contribution of African Americans to the City of Richmond - (Mayor Eduardo Martinez 510-620-
6503/Councilmember Jamelia Brown 510-412-
2050/Councilmember Doria Robinson 510-620-6861).
DISCUSSION:
Juneteenth honors the emancipation of enslaved African Americans on June 19, 1865, marking a significant milestone in the fight for freedom and the end of slavery in the United States. This day serves as a reminder of the resilience and strength of African Americans and the ongoing struggle for racial equity and justice.
The African American community has played a pivotal role in shaping Richmond's history and development from the early migration during the World War II era to their ongoing contributions to the city's cultural, social, and economic fabric.
AGENDA
REPORT
194
June 3, 2025
Richmond recognizes and honors these invaluable contributions. We encourage residents to reflect on the African American community's impact on our city and support efforts to build a more inclusive and equitable society.
The annual Juneteenth celebration will take place on June 21, 2025, from 10:00 am to 6:00 pm at Nicholl Park, 3230 Macdonald Avenue, Richmond, CA 94804.
For more information on the Juneteenth Richmond celebration, please visit:
https://www.ci.richmond.ca.us/4665/Richmond-Juneteenth-Festival
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation Recognizing Juneteenth and the Contribution of African Americans to the City of Richmond
195
Mayor Eduardo Martinez
City of Richmond
June 3, 2025
Recognizing Juneteenth and the Contributions of
African Americans to Richmond
WHEREAS, the City of Richmond, California, is committed to upholding the values of diversity, equality, and inclusivity; and
WHEREAS, Juneteenth, also known as Emancipation Day, commemorates the day on June 19, 1865, when Union General Gordon Granger arrived in Galveston, Texas, and announced the emancipation of enslaved African Americans, effectively freeing the last enslaved individuals in the Confederate states, marking a significant milestone in the fight for freedom and the end of slavery in the United States; and
WHEREAS, Juneteenth serves as a reminder of the resilience, strength, and perseverance of African Americans throughout history, despite the hardships they have endured; and
WHEREAS, the African American population in the City of Richmond has made invaluable contributions to the city's cultural, social, economic, and political fabric; and
WHEREAS, the African American community has played a vital role in shaping Richmond's history, from the early migration during the World War II era to their ongoing contributions to the city's rich artistic and intellectual heritage; and
WHEREAS, the City of Richmond cordially invites all community members to join us at Nicholl Park on June 21
st from 10 AM to 6 PM for the annual Juneteenth celebration; and
WHEREAS, it is crucial to acknowledge and celebrate the countless accomplishments and contributions of African Americans to Richmond's growth and prosperity; and
WHEREAS, it is the responsibility of every resident to actively engage in combating systemic racism, promoting racial equity, and ensuring African American Communities are protected from all forms of injustice and discrimination;
NOW, THEREFORE, I, Eduardo Martinez, Mayor of the City of Richmond, California, hereby proclaim our recognition of Juneteenth and honor the invaluable contributions of the African American community in Richmond.
Councilmember Jamelia
Brown
City of Richmond
Councilmember Doria Robinson
City of Richmond
June 3, 2025
196
June 3, 2025
Mayor's Office
DATE: June 3, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Pat Young to the Richmond Commission
on Aging
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Pat Young is applying to serve on a vacant seat on the
Richmond Commission on Aging
RECOMMENDED ACTION: APPOINT Pat Young to the Richmond Commission on Aging, term expires May 19, 2027 – Mayor’s Office
(Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
The Mayor is pleased to recommend the appointment of Pat Young to the Richmond Commission on Aging. Pat has lived in Richmond for 32 years. She has been an active volunteer with the commission, contributing significantly to the organization of senior events.
DOCUMENTS ATTACHED:
Attachment 1 – Pat Young’s redacted application
AGENDA
REPORT
197
198
June 3, 2025
Mayor's Office
DATE: June 3, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Appointment of Carmen Sofia Corona Mendez to the
Richmond Youth Council
FINANCIAL IMPACT: There is not financial impact for receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Carmen Sofia Corona Mendez is applying for a vacant
seat on the Richmond Youth Council
RECOMMENDED ACTION: APPOINT Carmen Sofia Corona Mendez to the Richmond Youth Council, term expires October 1, 2025 –
Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Carmen Sofia Corona Mendez would be an invaluable asset to the Richmond Youth Council due to her extensive leadership experience, commitment to community service, and dedication to empowering diverse groups. Her experience reflects her well-rounded skill set and deep passion for social impact, making her an ideal candidate for the Richmond Youth Council.
DOCUMENTS ATTACHED:
Attachment 1 – Carmen Sofia Corona Mendez’s redacted application
AGENDA
REPORT
199
200
June 3, 2025
Police Department
DATE: June 3, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Daniel Chavarria, Director of Public Works
SUBJECT:
Contract Amendment No. 2 with Lenz I nc., dba Civic
Center Auto Care, Wellsco, Inc. dba Certified Towing, and Checker's Group, Inc. dba. Checker's Towing
FINANCIAL IMPACT: The funds for the proposed expenditure of up to $20,000 are available in the Public Works Equipment Services
Maintenance budget for Fiscal Year 2024-2025 (Account
String 50336031-400705-03B04); additionally, the
proposed expenditure of $140,000 is included in the
Police Department’s approved budget for Fiscal Year
2024-2025 and proposed Fiscal Year 2025- 2026 budget
(Account String 01194021-400538).
PREVIOUS COUNCIL
ACTION:
April 20, 2021
STATEMENT OF THE
ISSUE:
The Public Works Department and Police Department
are requesting City Council approve the second contract amendment with Lenz Inc., dba Civic Center Auto Care,
Wellsco, Inc. dba Certified Towing, and Checker's Group, Inc. d.b.a. Checker's Towing, to increase each contract’s payment limits as demand for the tow services has
increased.
AGENDA
REPORT
201
June 3, 2025
RECOMMENDED ACTION:
APPROVE a second contract amendment for rotational
tow and automotive services with Lenz Inc., dba Civic
Center Auto Care increasing the payment limit by
$30,000, for a total payment limit of $75,000; and a
second contract amendment with Wellsco, Inc. dba
Certified Towing increasing the payment limit by $40,000, for a total payment limit of $85,000; and a second
contract amendment with Checker's Group, Inc. dba
Checker's Towing increasing the payment limit by
$90,000, for a total payment limit of $135,000 for a term ending on December 31, 2025 – Police Department
(Chief Bisa French 510-621-1802).
DISCUSSION:
On April 20, 2021, the City Council approved a contract with four (4) tow companies as part of a rotational tow agreement. Three of the vendors are: Lenz INC., dba Civic Center Auto Care, Wellsco, Inc. dba Certified Towing, Checker's Group, Inc. d.b.a.
Checker's Towing’s. The vendor’s contracts had a not-to-exceed amount of $45,000 and the terms were set to expire on December 31, 2023. In December of 2023, Police Department staff received approval of the first contract amendment that extended the contract term with each vendor by two years, to December 31, 2025, but did not increase contract funds at that time. The Public Works Department and the Richmond Police Department both utilize the Lenz Inc., dba Civic Center Auto Care contract, and City staff in both departments have been working together to address the growing towing needs throughout the City.
The contracts are in their final year, and the projected need for towing services will exceed the current $45,000 not-to-exceed amount of each contract. City staff is seeking City Council approval to increase the payment limits of the contracts with Lenz Inc., dba Civic Center Auto Care by $30,000, for a total payment limit of $75,000, and Wellsco, Inc. dba Certified Towing by $40,000, for a total payment limit of $85,000; and increasing Checker's Group, Inc. dba Checker's Towing’s by $90,000, for a total payment limit of $135,000. The Department staff plan to issue a Request for Proposals during the Council’s 2025 Recess and bring new towing contracts to the Council by December 2025, before these contracts expire.
This payment limit increase will allow the Richmond Police Department and the Public Works Department to continue to perform tow services in a timely manner without service interruption. The Public Works Department utilizes the contract services for towing City fleet vehicles that become inoperable while in use, and the Police Department utilizes the contract for towing vehicles involved crimes and held for investigation purposes. Due to some investigations spanning several weeks to years, the total invoice amount upon billing for impoundment can vary in cost. For example, a 202
June 3, 2025
vehicle towed for involvement in a crime will incur a tow fee and a daily impound fee.
Because the daily impound fee is variable, it can lead to varying final invoice amounts ranging from $100 to $3,000 or more, which is why Public Works and the Police Department are requesting additional funds to cover expenses that may be incurred by the end of the calendar year.
Police Department staff are asking for additional funds for the second contract amendment with Checker's Group, Inc. dba Checker's Towing due to several large cases being closed and evidence now allowed to be released.
Public Works and Police Department staff believe the proposed amendment is in the best interest of the City and its residents.
DOCUMENTS ATTACHED:
Attachment 1 – Proposed Second Contract Amendment with Lenz Inc., dba Civic Center Auto Care
Attachment 2 – Proposed Second Contract Amendment with Wellsco, Inc. dba Certified Towing
Attachment 3 – Proposed Second Contract Amendment with Checker's Group, Inc. dba Checker's Towing
Attachment 4 – First Contract Amendment Lenz Inc., dba Civic Center Auto Care Attachment 5 – First Contract Amendment with Wellsco, Inc. dba Certified Towing Attachment 6 – First Contract Amendment with Checker's Group, Inc. dba Checker's Towing
Attachment 7 – Original Contract Amendment with Lenz Inc., dba Civic Center Auto Care
Attachment 8 – Original Contract Amendment with Wellsco, Inc. dba Certified Towing Attachment 9 – Original Contract Amendment with Checker's Group, Inc. dba Checker's Towing
Civic Center Certified Checkers T otal Increase
Original 45,000.00$ 45,000.00$ 45,000.00$ -
Public Works Add - 10,000.00$ 10,000.00$ 20,000.00$ Police Add 30,000.00$ 30,000.00$ 80,000.00$ 140,000.00$ New T otals 75,000.00$ 85,000.00$ 135,000.00$ -
Increase 30,000.00$ 40,000.00$ 90,000.00$ 160,000.00$ 203
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
POLICE
LT. DECIOUS
[email protected]
510-965-4917
196
5595
Rotational tow and automotive services
2 Lenz, INC dba Civic Center Auto Care
1880 Garden Tract Road
Richmond, CA 94801
Mark Lenz
510.234.8699
[email protected]
40006961
04/20/2021
01/01/2021
12/31/2023
$45,000
204
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Lenz, INC dba Civic Center Auto Care
205
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
12/20/2023
45,000
12/31/25
30,000
75,000
206
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
30,000
75,000
■
Adding use by other city departments for rotational tow and automotive services.
207
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
POLICE
LT. DECIOUS
[email protected]
510-965-4917
196
5595
Rotational tow and automotive services
2 Wellsco, Inc. dba Certified Towing
P.O. Box 70518
Richmond, CA 94807
Darren Wells
(510) 235-0874
[email protected]
4000-5344
04/20/2021
01/01/2021
12/31/2023
$45,000
208
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Wellsco, Inc. dba Certified Towing
209
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
12/20/2023
45,000
12/31/25
40,000
85,000
210
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
40,000
85,000
■
Adding use by other city departments for rotational tow and automotive services.
211
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
POLICE
LT. DECIOUS
[email protected]
510-965-4917
196
5595
Rotational tow and automotive services
2 Checker's Group, Inc. dba: Checker's Towing
P.O. Box 1145
El Cerrito, CA 94530
Simer P. Singh
(510) 235-7000
[email protected]
40051642
04/20/2021
01/01/2021
12/31/2023
$45,000
212
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Checker's Group, Inc. dba: Checker's Towing
213
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
12/20/2023
45,000
12/31/25
90,000
135,000
214
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
90,000
135,000
■
Adding use by other city departments for rotational tow and automotive services.
215
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Police
Lt. D. Decious
[email protected]
(510) 965-4917
196
5595
Rotational Tow and Automotive Services
✔
1 Lenz, Inc. dba Civic Center Auto Care
1880 Garden Tract Road
Richmond, CA 94801
Mark Lenz
(510) 234-8699
[email protected]
4000-6961
December 31, 2023
✔
April 20, 2021
January 1, 2021
December 31, 2023
45,000.00
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 216
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Lenz, Inc. dba Civic Center Auto Care
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 Secretary/Treasurer
City Manager
12/19/2023
217
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (TERM AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term . The effective date of this Contract is
_____________________________________________________________ (Insert original contract commencement date)
and it terminates
_____________________________________________________________. (Insert new contract termination date)
unless sooner terminated as provided herein."
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Lenz, Inc. dba Civic Center Auto Care
1 5595
January 1, 2021
December 31, 2025
Sanctuary City Contracting Ordinance (SCCO) -- The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S.
Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). If not already completed, Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit A-1, prior to the execution of this Agreement.
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 218
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, w
hich include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ulti
mately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other sim ilar s
ervices."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) y
ears from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the for egoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Exhibit A-1
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 Richmond
12/14/2023
Shana Lenz
December
Lenz Inc DBA Civic Center Towing Transport and Road Service Secretary/Treasurer
Lenz Inc DBA Civic Center Towing Transport and Road Service 11 11
219
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
POLICE
Lt. D. Decious
[email protected]
(510) 965-4917
2574
5594
Rotational Tow and Automotive Services
✔
1 Wellsco, Inc. dba Certified Towing
P.O. Box 70518
Richmond, CA 94807
Darren Wells
(510) 235-0874
[email protected]
4000-5344
December 31, 2023
✔
April 20, 2021
January 1, 2021
December 31, 2023
45,000.00
DocuSign Envelope ID: D2C63268-3358-49CB-B00C-723FBAB3FB94 220
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Wellsco, Inc. dba Certified Towing
DocuSign Envelope ID: D2C63268-3358-49CB-B00C-723FBAB3FB94 President
City Manager
2/16/2024
221
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (TERM AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term . The effective date of this Contract is
_____________________________________________________________ (Insert original contract commencement date)
and it terminates
_____________________________________________________________. (Insert new contract termination date)
unless sooner terminated as provided herein."
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Wellsco, Inc. dba Certified Towing
1 5594
January 1, 2021
December 31, 2025
Sanctuary City Contracting Ordinance (SCCO) -- The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S.
Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). If not already completed, Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit A-1, prior to the execution of this Agreement.
DocuSign Envelope ID: D2C63268-3358-49CB-B00C-723FBAB3FB94 222
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, w
hich include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ulti
mately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other sim ilar s
ervices."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) y
ears from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the for egoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Exhibit A-1
DocuSign Envelope ID: D2C63268-3358-49CB-B00C-723FBAB3FB94 President
12/28/2023
Darrell Wells
28th
December
Wellsco, Inc. dba Certified Towing
2023
Wellsco, Inc. dba Certified Towing
Richmond
223
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Police
LT. D. DECIOUS
[email protected]
(510) 965-4917
12095
5596
Rotational Tow and Automotive Services
✔
1 Checker's Group, Inc. dba: Checker's Towing
P.O. Box 1145
El Cerrito, CA 94530
Simer P. Singh
(510) 235-7000
[email protected]
4005-1642
December 31, 2023
✔
April 20, 2021
January 1, 2021
December 31, 2023
45,000.00
DocuSign Envelope ID: AEF02E00-0A1C-430E-8C25-1FF1EAC0DD64 224
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Checker's Group, Inc. dba: Checker's Towing
DocuSign Envelope ID: AEF02E00-0A1C-430E-8C25-1FF1EAC0DD64 12/13/2023
President
12/19/2023
City Manager
225
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (TERM AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term . The effective date of this Contract is
_____________________________________________________________ (Insert original contract commencement date)
and it terminates
_____________________________________________________________. (Insert new contract termination date)
unless sooner terminated as provided herein."
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Checker's Group, Inc. dba: Checker's Towing
1 5596
January 1, 2021
December 31, 2025
Sanctuary City Contracting Ordinance (SCCO) -- The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S.
Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). If not already completed, Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit A-1, prior to the execution of this Agreement.
DocuSign Envelope ID: AEF02E00-0A1C-430E-8C25-1FF1EAC0DD64 226
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, w
hich include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ulti
mately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other sim ilar s
ervices."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) y
ears from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the for egoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Exhibit A-1
DocuSign Envelope ID: AEF02E00-0A1C-430E-8C25-1FF1EAC0DD64 December 13th San Pablo
President SIMER VIRK
20 23
President
12/13/2023
227
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 228
DocuSign Envelope ID: 1935B800-DC78-408A-ADC4-DA95D6715450 229
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May 27, 2025
Finance Department
DATE: May 27, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Shasa Curl, City Manager
Andrea Miller, Director of Finance
Subject:
Cooperative Cost Pool Agreement with Richmond Rent
Board
FINANCIAL IMPACT: The financial impact of the annual cost pool charges that are credited to the Rent Program totals approximately
$2,284,310.
PREVIOUS COUNCIL
ACTION:
November 8, 2016
STATEMENT OF THE
ISSUE:
Cooperative Cost Pool Agreement between the City of
Richmond Rent Board and the City of Richmond.
RECOMMENDED ACTION:
APPROVE a Cooperative Cost Pool Agreement between
the Richmond Rent Board and the City of Richmond -
City Manager’s Office (Shasa Curl 510-620-6512/Andrea
Miller 510-620-6790).
DISCUSSION:
Richmond residents passed Measure L on November 8, 2016, establishing the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance (the “Rent Ordinance”), and creating the Rent Board to administer the Rent Ordinance.
The Richmond Rent Board and the City of Richmond entered into a Reimbursement Agreement on December 20, 2017, to reimburse the City for services provided by the AGENDA
REPORT
405
May 27, 2025
City and funds advanced to the Rent Board to carry out its powers, duties and functions set forth in Measure L.
The City imposes "cost pool charges" to cover overhead costs associated with infrastructure, administration, and risk support for all departments. The City aims to recover expenses related to supporting the Rent Board in the same manner as other departments.
It is the Board’s position that these charges hinder collaboration with the City, unfairly impact special revenue funds, and place an additional burden on landlords.
To address this issue, the Board’s Executive Director and City Manager held meetings to discuss solutions, including the Board administering various City ordinances in exchange for a waiver of cost pool charges. Following these discussions, an agreement was reached to resolve the dispute over Rent Board cost pool charges.
Key terms of the Agreement include:
1. The Rent Board will administer the City’s Relocation Ordinance, Tenant Buyout Ordinance, Real Estate Disclosure Ordinance, parts of the Richmond Rental Inspection Program Ordinance and, if adopted by the Council, a Rent Board specific Lien Ordinance. City staff sought to have the Rent Board administer the City’s Fair Chance Ordinance, Anti-Harassment Ordinance and Smoking Ordinance. However, the Rent Board contends that those ordinances fall outside the Rent Board’s regulatory scope and therefore did not agree to administer those ordinances.
2. The Board will provide the City an annual report on the status of rental housing that is covered by the Rent Ordinance.
3. The City will credit any prior, unpaid cost pool charges levied against the Board.
4. The City will assist the Board in preparing and placing liens on properties that are delinquent in payment of fees, with the Board receiving 90 percent of the amount collected and the City receiving 10 percent.
5. The term of the agreement will be three years, with a mutual option to extend an additional two years.
406
May 27, 2025
The Rent Program’s cost pool charges total $2,284,310 from FY 2016-17 through FY 2024-25. After crediting $729,117 for FY 2023-24 and FY 2024-25 ($438,726 and $290,391, respectively), a balance of $1,555,194 remains. 2017
2018 2019 2020 2021 2022 2023 2024 2025
Grand
Total
Worker Comp-Prof 6,383
35,757
83,158
72,898
89,432 56,804
87,686
124,050
81,614 637,783
COST POOL/(ISF)-
General Liability 43,631
26,138 55,701 75,144 69,513 79,937 83,934 217,744 99,980 751,722 COST
POOL/(CAP)-
Admin Charges
31,810
51,454
51,454
51,454
51,454
52,481
52,481
52,481
52,481
447,550
COST
POOL/(IND)Civic
Center Allocation
30,179
52,275
52,420
47,026
50,289
50,286
48,217
60,248
56,315
447,255
Grand Total
112,003
165,624
242,733
246,522
260,688
239,508
272,318
454,523
56,315
2,284,310
DOCUMENTS ATTACHED:
Attachment 1 – Cooperative Cost Pool Agreement
Attachment 2 – Reimbursement Agreement - December 20, 2017
407
DocID #27533v1
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
RICHMOND RENT BOARD AND THE CITY OF
RICHMOND
This Cooperative Agreement (“Agreement”) is entered into on this ___________ (“Effective Date”) between the City of Richmond Rent Board (the “Board”) and the City of Richmond, a municipal corporation (the “City”).
I. RECITALS
WHEREAS, on November 8, 2016, Richmond Residents passed ballot initiative Measure L, which established the “Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance” (hereinafter, the “Rent Ordinance”); and
WHEREAS, Measure L, among other things, created the Rent Board, an independent agency, and vested within the Board broad powers to administer and execute the provisions of the Rent Ordinance; and
WHEREAS, pursuant to Richmond Municipal Code Section 11.100.060(m), to ensure the integrity and autonomy of the Board, Measure L mandates that the Board “be an integral part of the government of the City”, and establishes that the Board “shall exercise its powers and duties under [Chapter 11.100] independent from the City Council, City Manager, and City Attorney, except by request of the Board”; and
WHEREAS, in furtherance of its independence, Measure L vests the Board with the sole power to oversee and adopt its own budget, while establishing that “the City Council and the City Manager shall have no authority to oversee, supervise, or approve this budget”; and
WHEREAS, to finance the Board’s budget, which must be comprised of only reasonable and necessary expenses, Measure L provides that the Board shall charge Landlords annual registration fees in an amount deemed reasonable by the Board; and
WHEREAS, at the Board’s inception and prior to the appointment of Board Members, Measure L required that the City perform duties of the Board and to provide infrastructural support to the Board as it would to any other City Department; and
WHEREAS, on November 8, 2016, the City began providing the following services to the Board: consultants, employees and staff, start-up costs and fees, overhead, IT services, administrative services, and legal assistance; and
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DocID #27533v1
WHEREAS, on or about November 8, 2016, the City, through its General Fund, advanced funds to the Board to fund the Board’s operations; and
WHEREAS, the City charges all of the City departments incidental costs associated with infrastructural, administrative, and risk support (hereinafter, “cost pool charges); and
WHEREAS, it is the City’s position that they are entitled to recoup the cost of City staff time and expenses incurred in providing infrastructural and other support to the Board; and
WHEREAS, it is the Board’s position that cost pool charges discourage collaboration and communication with the City, disproportionately impacts special revenue funds as opposed to General Funded Departments, and further burdens Landlords since they are the sole payee that absorb cost pool charges; and
WHEREAS, the Board can administer those City adopted ordinances that fall within its regulatory scope, are necessary to administer the Rent Ordinance as described in Municipal Code Section 11.100.060(e)(15), and do not otherwise violate the provisions of Government Code Section 50076; and
WHEREAS, to resolve the dispute of cost pool charges and encourage greater communication and collaboration between the City and Board, the Board’s Executive Director and City Manager held several meetings to explore creative solutions involving the Board administering various City Ordinances and the City waiving cost pool charges in lieu of the administration of those various City Ordinances; and
WHEREAS, as a result of good faith discussions between the Board’s Executive Director and City Manager, the Board and the City now desire to enter into an agreement to resolve the issue of Rent Board cost pool charges.
II. AGREEMENTS
1. RECITALS.
The parties hereby acknowledge and affirms the Recitals in this Agreement.
2. ADMINSTRATION OF CITY ORDINANCES.
The City requests that the Board continue to administer its Relocation Ordinance and begin drafting and/or administering the ordinances as described in Section (3)(A) of this Agreement. Additionally, the City requests that the Board aid in the drafting of regulations that are necessary to administer the ordinances as described in Section (3)(A) of this Agreement. The Board agrees to the City requests in accordance with this 409
DocID #27533v1
Cooperative Agreement. The Board and City acknowledge that the Board Executive Director and City Manager, or their designees, shall periodically meet no less than once every six months during the term of this Agreement to discuss implementation of the Agreement and identify other City ordinances that the Board may administer in accordance with the terms of this Agreement.
3. SCOPE OF DRAFTING AND ADMINSTERING ORDINANCES.
A. Determination. The City and Board agree that the following ordinances, as may be amended, and any accompanying regulations are within the Board’s regulatory scope and that the administration of these ordinances are necessary to administer and enforce the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance (hereinafter, “Rent Ordinance):
1. Relocation Ordinance
2. Tenant Buyout Ordinance
3. Real Estate Disclosure Ordinance
4. If adopted by the City Council, a Rent Board-specific Lien Ordinance
5. Parts of Richmond Rental Inspection Program Ordinance, as agreed upon by counsel to the Board and City.
B. Drafting. The Board shall provide drafts of any proposed ordinances in subsection (3)(A) and any accompanying regulations for the City’s and City Attorney’s Office’s review and input.
C. Regulations. Regulations of any ordinance listed in Section(3)(A) that are relevant to the Board’s administration of the ordinances, shall be presented only to the Board. The Board shall have the final say in whether a relevant regulation is adopted by the Board.
D. Administration. The Board shall administer, in part or in whole, the ordinances listed in Section (3)(A) of this Agreement, beginning one hundred and eighty (180) days following approval of this Agreement by the City and Board. Administration requires that the Board act in a manner that is consistent with the provisions of the administered ordinance. Additionally, the administration requires that the Board develop and implement an outreach strategy to educate landlords and tenants of their rights under the ordinances listed in Section (3)(A) of this Agreement. Moreover, as part of this administration requirement, the Board, where applicable, shall offer counseling services, via phone or in-person, to landlords and tenants to address questions that landlords and tenants may have concerning the ordinances listed in Section(3)(A) of this Agreement.
The Board shall not be responsible for the administration of any regulation that it did not adopt itself.
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DocID #27533v1
4. REPORTS.
Consistent with the edicts of Richmond Municipal Code Section 11.100.060(e)(6), the Board shall annually report to the City on the status of rental housing that is covered by the Rent Ordinance. In addition to the requirements set forth in Richmond Municipal Code Section 11.100.060(e)(6), the Board’s annual report shall include the following metrics related to any city ordinance that the Board administers, if applicable:
A. Number of residents served.
B. Type of residents served (i.e Landlord or tenants)
C. Medium of service (i.e phone call, email, in person) D. Time spent on service.
E. Anecdotes from those served.
F. Viewer access to the rental unit database to the City as it relates to the Rent Program.
5. CREDIT OF COST POOL CHARGES.
Prior to the Board drafting and/or administering City’s regulations and/or ordinances, the City shall credit any prior unpaid cost pool charges levied against the Board. Additionally, the City shall deem satisfied any prospective cost pool charges that would otherwise be charged to the Board during the duration of this agreement.
For the purposes of this section, credit of cost pool charges, whether unpaid or prospective, shall mean a credit offset of indirect cost related to the following: General Liability, Workers Compensation, and Administrative charges (i.e. Finance, Information Technology, Human Resources, City Clerk, etc. This is a non-exhaustive list.)
6. LIENS AND COLLECTIONS.
Where a property owner is delinquent in payment of their fees, the City shall assist the Board in preparing and placing a lien on the delinquent property to cause the delinquent amount to be owed on the property owner’s tax roll, in a manner consistent with the City’s Lien Ordinance. Any debt collected under this section shall be credited to both the Board and the City. The Board shall be entitled to 90% of the lien debt collected for that calendar year, and the City shall be entitled to 10% of the lien debt collected for that same calendar year.
7. TERM.
The term of this Agreement shall be three years, beginning on the Effective Date and ending on _____________ . The parties shall have the option to mutually agree to extend this Agreement for an additional two years upon Board and Council approval. 411
DocID #27533v1
Either party may terminate this Agreement earlier by 1) having their respective legislative bodies approve, by vote, the termination of this Agreement in public, consistent with the edicts of Brown Act, and 2) if the vote to terminate is approved, then delivering a written notice of election to terminate at least ninety (90) days in advance of the termination date to the other party.
Upon termination of this Agreement, unless otherwise agreed upon by both parties, the legal responsibility of administering any City-passed ordinance shall revert back to the City. Additionally, the legal responsibility of administering accompanying regulations of any City passed ordinance shall revert to the City. The City shall be responsible for amending its ordinances and/or regulations, if necessary, to clarify its responsibility for administering its ordinances.
Upon termination of this Agreement, the City may continue to charge the Board cost pool charges. However, the Board reserves the right to challenge the propriety of the cost pool charges, including but not limited to challenging the employed methodology, whether cost pool charges relate to actual services rendered on behalf of the Board, and any other basis the Board deems relevant.
8. NOTICE.
Any notice required under this Agreement shall be in writing and shall be given by personal delivery or deposit in the United States mail. Service by email or any other means is not acceptable. If service is given by United States mail, then the mail shall be addressed as follows:
If to the City of Richmond :
Attn: City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
If to the City of Richmond Rent Board:
Attn: Executive Director
City of Richmond
440 Civic Center Plaza, Suite 200
Richmond, CA 94804
9. AGREEMENT NOT A LIMITATION.
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DocID #27533v1
Nothing in this Agreement is intended to limit or otherwise infringe on the Board’s autonomy and/or independence from the City as described in Richmond Municipal Code 11.100 et seq.
10. ACTIVITIES ARE DISCRETIONARY.
The activities contemplated in Section 3, “Scope of Drafting and Administering Ordinances,” that are to be taken by the City and Board are discretionary in that they involve the exercise of judgment and discretion, rather than merely ministerial. Nothing in Section 3, “Scope of Drafting and Administering Ordinances,” is to be construed as to constrain the Board’s or City’s ability to engage in debate in a public setting and meaningfully determine the propriety of any proposed ordinance and/or regulation.
11. AMENDMENTS.
This Agreement may be amended upon approval by City Council and the Board, in writing, signed by both parties.
IN WITNESS WHEREOF, the parties hereto have executed this Cooperative Agreement as of the day and year first above written by their duly authorized officers.
CITY
City of Richmond,
Eduardo Martinez
Mayor
Date: ____________________________
Approved as to form:
City Attorney
BOARD
Rent Board of the City of Richmond
Whitney Tipton
Board Chair
Date: ______________________________
413
414
415
416
June 3, 2025
Public Works
DATE: June 3, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy of Public Works Director / City Engineer
Jason Lacey, Parks & Landscaping Superintendent
Avinesh Nadan, Finance Manager II
Gabino Arredondo, Project Manager
Subject:
Preliminary Engineer’s Report and Intent to Levy
Assessments for Hilltop Landscape Maintenance District
(HLMD) for Fiscal Year (FY) 2025-2026
FINANCIAL IMPACT: The fiscal impact to the City for FY 2025-2026 relating to Hilltop Landscape Maintenance District (HLMD) is
$570,512. Of this amount, $320,152 relates to a 25
percent contribution towards salaries and benefits of full- time employees that is expensed directly in General
Fund. The remaining $250,360 represents cash
contribution towards HLMD for general benefits. This
amount shall be allocated as a transfer-out expenditure from the General Fund (Account string: 01917090-
400901) into the HLMD Fund budget as a transfer-in
revenue for FY 2025-2026 (Account string: 11233731-
391994). This cash contribution continues the City’s
longstanding practice, dating back to the FY 1998–99
Engineer’s Report, of funding the proportion of costs
determined to be of general benefit and not assessable
to private parcels.
PREVIOUS COUNCIL
ACTION:
June 4, 2024
AGENDA
REPORT
417
June 3, 2025
STATEMENT OF THE
ISSUE:
In accordance with Section 12.60.240 of the Richmond
Municipal Code and relevant State law, the City Engineer has prepared the Annual Levy Report for the Hilltop
Landscape Maintenance District for Fiscal Year 2025-
2026 (“Engineer’s Report”).
RECOMMENDED ACTION: ADOPT a resolution approving the preliminary Engineer’s Report for Fiscal Year 2025-2026 for the Hilltop
Landscaping Maintenance District; DECLARE the City
Council’s intention to increase and collect the annual
assessments; and schedule a public hearing about the
proposed increased assessment on June 24, 2025, at
5:00 PM in City Council Chambers at 440 Civic Center
Plaza in the City of Richmond – Public Works
Department (Daniel Chavarria 620-5478/Jason Lacey
620-6920).
DISCUSSION:
On June 23, 1998, the City Council adopted Resolution No. 91-98, approving the Engineer’s Report, establishing the rate of assessment, authorizing annual increases thereof, and ordering maintenance services within the Hilltop Landscape Maintenance District (District). The rate of assessment for this District must be confirmed annually by action of the City Council.
In accordance with Section 12.60.240 of the Richmond Municipal Code and State law, the first step in this process is to order the preparation of an Engineer’s Report of assessment for the 2025-2026 Fiscal Year (FY). As required by Section 12.060.250 of the Richmond Municipal Code, a copy of the report and a property owner response form will be mailed to all owners of real property subject to the annual benefit assessment as a subsequent part of the process. The City Council will be asked to hold a public hearing and accept the Engineer’s Report to then finalize the process.
The Hilltop Landscape Maintenance District (HLMD) was established to provide essential landscaping services and maintenance within its boundaries. The District encompasses various zones, each receiving tailored maintenance based on its unique needs and characteristics. The services include, but are not limited to, landscape maintenance, irrigation system repairs, graffiti removal, and the upkeep of public sound walls and signage.
In accordance with Section 12.60.240 of the Richmond Municipal Code and relevant State law, the City Engineer has prepared the Annual Levy Report for the Hilltop Landscape Maintenance District for Fiscal Year (FY) 2025-2026 (“Engineer’s Report”).
This report outlines the existing and proposed maintenance activities, and describes substantial changes to be made, and estimate the costs associated with these activities (Attachment 1).
418
June 3, 2025
The Engineer’s Report details the special benefits received by properties within the District, which include proximity to improved landscaped areas, enhanced views, and increased access to green spaces. These improvements directly benefit the properties, increasing their aesthetic appeal and usability. The report also complies with recent legal requirements to separate general benefits from special benefits, ensuring that only those properties directly benefiting from the maintenance services are assessed.
For the upcoming fiscal year, it is proposed that the assessments be adjusted by an inflation rate of three percent (3%) to account for increased maintenance costs and to ensure the continued high quality of services. This adjustment is in line with the provisions set forth by previous resolutions and legal mandates.
The total amount proposed to be assessed for FY 2025-2026 is detailed in the Engineer’s Report. The assessment ensures that the District can cover the necessary maintenance costs while maintaining a reserve fund for unforeseen expenses.
Additionally, the City’s contribution to the general benefit portion of the services will be included in the General Fund for FY 2025–2026. The total proposed assessment for the Hilltop LMD for the Fiscal Year (FY) 2025–2026 is $1,283,243. This amount includes the City contribution of staff salaries and benefits directly paid in the General Fund and the City's cash contribution of $250,360 for general benefits, which shall be included as a transfer-out in the General Fund into the Hilltop LMD Fund budget as a transfer-in for FY 2025–2026. In addition, the City also contributes 25 percent toward salaries and benefits of full-time employees, expensed directly in the General Fund, estimated at $320,152. The practice of making a general benefit contribution dates back to the original FY 1998–99 Engineer’s Report, which identified a portion of maintenance costs—then estimated at 10 percent—as benefiting the general public and not assessable to private parcels. That foundational approach continues to guide the City’s contribution methodology. The FY 2025–2026 budget supports the need for a 3 percent inflationary increase, which is proposed, and the proposed assessment on each parcel has been increased by 3 percent.
City staff recommends that the City Council adopt a resolution to preliminarily approve the attached preliminary Engineer’s Report and declare its intention to levy and collect assessments in the District for the fiscal year 2025-2026 (Attachment 2). A public hearing on the proposed assessments will be held at the City Council’s regular meeting on June 24, 2025, at 5:00 PM in the City Council Chambers at 440 Civic Center Plaza in the City of Richmond (Attachment 3). This hearing will provide an opportunity for property owners to review and discuss the proposed assessments before final consideration.
DOCUMENTS ATTACHED:
Attachment 1 – Hilltop Landscaping Maintenance District Engineer’s Report FY 25-26 Attachment 2 – Resolution
Attachment 3 – Notice of Public Hearing Hilltop Landscape Maintenance District Attachment 4 – FY 1998–99 Engineer’s Report for the HLMD (Historical Reference) 419
ENGINEER’S REPORT
City of Richmond
Hilltop Landscape Maintenance District
June 2025
Final Report
420
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Page II
AFFIDAVIT
Hilltop Landscape Maintenance District
City of Richmond, County of Contra Costa, State of California
This Report and the enclosed descriptions, budget and assessment diagram outline the plans and specifications for the Hilltop Landscape Maintenance District and establishment of the proposed assessments for each lot, parcel, and subdivision of land within said District commencing in Fiscal Year 2025-26. Reference is hereby made to the Contra Costa County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____1st_______ day of ____July__________, 2025.
SCI Consulting Group
Assessment Engineer (On Behalf of the City of Richmond)
By: ________________________________ John W. Bliss, License No. C52091
421
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Page III
CERTIFICATES
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the Richmond City Council pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, and Section 12.60.240 of the Richmond Municipal Code. The undersigned certifies that he is a Professional Engineer, registered in the State of California.
Dated:____________________________, 2025
By:______________________________
Robert Armijo, PE
Deputy Public Works Director/
City Engineer
City of Richmond, California
I HEREBY CERTIFY that the enclosed Engineer's Report, including the Assessment Roll and Assessment Diagram thereto attached was filed with me on the _________day of_______________________, 2025.
By:__________________________
Pamela Christian, City Clerk
City of Richmond, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council, on the _________day of_______________________, 2025.
By:__________________________
Pamela Christian, City Clerk
City of Richmond, California
I HEREBY CERTIFY that the enclosed Engineer's Report, including the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the _________day of_______________________, 2025.
By:__________________________
Pamela Christian, City Clerk
City of Richmond, California
422
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Page IV
CITY OF RICHMOND
City Council
Eduardo Martinez – Mayor
Soheila Bana – Councilmember (District 4)
Jamelia Brown - Councilmember (District 1)
Claudia Jimenez - Councilmember (District 6)
Doria Robinson - Councilmember (District 3)
Sue Wilson - Vice Mayor (District 5)
Cesar Zepeda - Councilmember (District 2)
Clerk of the Council
Pamela Christian
City Manager
Shasa Curl
City Attorney
Dave Aleshire
Department of Public Works
Daniel Chavarria, P.E., Director
Engineer of Work
SCI Consulting Group
423
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Page V
Table of Contents
Introduction .................................................................................................... 7 Executive Summary ...................................................................................................... 7 Overview ...................................................................................................................... 8 Benefit Zones Introduction .......................................................................................... 9 Legal Analysis................................................................................................................ 9 Plans & Specifications ................................................................................... 12 Introduction ................................................................................................................ 12 Description of Improvements .................................................................................... 12 Fiscal Year 2025-26 Estimate of Cost and Budget ........................................... 17 Approach .................................................................................................................... 17 Method of Assessment Apportionment ......................................................... 20 Method of Apportionment ......................................................................................... 20 Approach .................................................................................................................... 20 Discussion of Benefit .................................................................................................. 21 Special Benefits .......................................................................................................... 21 Quantification and Separation of General Benefits ................................................... 23 Determination of Special Benefits and Assessment Within Each Zone ..................... 25 Determination of Apportionment of Special Benefit and Assessment ...................... 28 Annual Cost Indexing .................................................................................................. 34 Appeals of Assessments Levied to Property .............................................................. 34 Assessment Funds Must Be Expended Within the Improvement District Area ......... 35 Oversight, Annual Review and Accountability ........................................................... 35 Assessment ................................................................................................... 36 Assessment Diagram ..................................................................................... 38 Assessment Roll ............................................................................................ 39
424
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Page VI
List of Tables
Table 1 – Projected Annual Direct Maintenance Costs .................................................... 17 Table 2 – Projected Annual Administration Costs ............................................................ 18 Table 3 – Projected Annual Repairs and Rehabilitation Costs .......................................... 18 Table 4 – Projected Annual Levy Adjustment Costs ......................................................... 18 Table 5 – Summary of Maintenance Costs Assigned to Assessment ................................ 19 Table 6 – Quantification and Separation of General Benefit ............................................ 25 Table 7 – Net Assessment to Zone 1 ................................................................................. 26 Table 8 – Net Assessment to Zone 2 ................................................................................. 27 Table 9 – Net Assessment to Zone 3 ................................................................................. 27 Table 10 – Zone 1 Costs, Special Benefit costs and Determination of Rates .................... 31 Table 11 – Zone 2 Costs, Special Benefit Costs and Determination of Rates ................... 32 Table 12 – Zone 3 Costs, Special Benefit Costs and Determination of Rates ................... 33 Table 13 – Rate Summary Table ....................................................................................... 34 Table 14 – Assessment Summary Table – Net Amount to Assessment ............................ 36
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Introduction
Executive Summary
Since 1986, the Hilltop Landscape Maintenance District assessment has s uccessfully funded enhanced maintenance and servicing of landscaping within the District’s boundaries, in the H illtop area of Richmond. This Engineer’s Report and the associated resolutions, along with City Council approval, are legislatively required components of the annual con tinuation of this funding. The total proposed assessments for 2025 -26 are listed below:
2025-26 Total Proposed Assessments
Zone Description Total Asmt
1 Hilltop Mall Road/adjoining streets $520,323
2 Richmond Parkway West Residential/Commercial Area $592,472 3 Atlas Road Industrial Area $81,570
For 2025 -26, th is Report ’s budgetary analysis supports the typical and maximum allowable 3% adjustment to the rates for each of the three zones, as follows:
2025-26 Proposed Rates
Zone Land Use Proposed Rate Unit
1 All $1,304.79 acre
2 Single Family Detached $420.89 unit
2 Cluster Home $252.54 unit
2 Other $1,915.06 acre
3 All $311.45 acre
This Report is required to separate and quantify the special versus general benefits, and supports a finding that the minimum general benefit contribution requirement to be paid by the City (or any source other than the assessed properties) is $88,878. The City’s 2025- 26 contribution of $250,360 more than satisfies this requirement. 426
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Overview
The City of Richmond’s Hilltop Landscape Maintenance District (“Hilltop LMD” or the "District") provides maintenance and servicing of landscaping along public streets and in easements and public right of ways immediately adjacent to and within the District , including general landscaping, street trees, play lots, recreational parks, open space, trail and wetlands. The District is located in the northern portion of Richmond, and includes commercial, industrial, vacant and residential parcels in the vicinity of the Hilltop Mall and the Richmond County Club. The maintenance and servicing of landscaping improvements are primarily associated with Hilltop Drive, Blume Drive, Hilltop Mall Road, Magazine Street, Hilltop Lake Park Open Space, Lake Drain Pumping systems, Richmond Parkway North Open Space, San Pablo Lake Drain Pumping systems, Richmond Parkway North Open Space, San Pablo Avenue, the Richmond I -80 Interchange, Industrial Park Open Space, and Atlas Drive - West.
To ensure the proper flow of funds for the ongoing operation, maintenance, and servicing of improvements that were constructed as a condition of development within various subdivisions, the City Council, through the Landscaping and Lighting Act of 1972 (19 72 Act), formed the Hilltop Landscape Maintenance District . The 1972 Act also permits the creation of benefit zones within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Therefore, because there are varying degrees of benefit within the various subdivisions and developments, the City Council established three benefit zones.
The Hilltop Landscape Maintenance District was originally established in 1986 by the City Council and was reauthorized, based on the requirements of Proposition 218, on June 23, 1998 by Resolution No. 91-98.
Beginning in 2018-19, SCI Consulting Group assumed the role of Assessment Engineer for the Hilltop LMD. SCI conducted a parcel audit to confirm boundaries, parcels, rates , assessment and other attributes with the District, and made recommendations and minor adjustments. Also, SCI reviewed the previous Engineer’s Report made adjustments and improvements on approach and content, and drafted this document. SCI Consulting Group has continued to provide annual administration services since 2018-19.
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Benefit Zones Introduction
The District is divided into three distinct geographic benefit zones, referred to as Zone 1, Zone 2 and Zone 3. Each benefit zone has a separate budget pertaining to its respective improvements being maintained, but share some administrative resources for the preparation of the Engineer’s Report, Council Reports, Resolutions, etc.
Zone 1 (Hilltop Mall Road/adjoining streets)
Includes: Hilltop Mall Road and adjoining streets; Blume Drive; Auto Plaza; Richmond Parkway; Hilltop Plaza; the Summit and Bay View Apartment complex; Lakeside Drive Residential Area; and the Lakeside Drive Industrial Area. This zone includes approximately 99 parcels.
Zone 2 (Richmond Parkway West Residential/Commercial Area) Includes: Richmond Parkway West Residential/Commercial Area. This zone includes approximately 1,162 parcels.
Zone 3 (Atlas Road Industrial Area)
Includes: Atlas Road Industrial Area. This zone includes approximately 22 parcels.
Legal Analysis
Silicon Valley Taxpayers Association, Inc. v Santa Clara County Open Space Authority
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA vs.
SCCOSA”). This ruling is the most significant court case in further legally clarifying the substantive assessment requirements of Proposition 218 , which was approved by California voters in 1996. Several of the most important elements of the ruling included further emphasis that:
Benefit assessments are for special, not general, benefit The services and/or improvements funded by assessments must be clearly defined
Special benefits are directly received by and provide a direct advantage to property in the Improvement District
The assessment paid by property should be proportional to the special benefits it receives from the Improvements
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This Engineer’s Report and the process used to establish the continuation of the assessments for fiscal year 2025 -26 are consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution based on the following factors:
1. The Improvements which are constructed and maintained with assessment proceeds in the District are located in close proximity to the real property subject to the assessment. The Improvements provide landscaping and other services to the residents of such assessed property. The proximity of the Improvements to the assessed parcels provides a special benefit to the parcel being assessed pursuant to the factors outlined by the Supreme Court in that decision.
2. Due to their proximity to the assessed parcels, the Improvements financed with assessment revenues in the District benefit the properties in that District in a manner different in kind from the benefit that other parcels of real property in the City derive from such Improvements, and the benefits conferred on such property in the District are more extensive than a general increase in property values.
3. The assessments paid in the District are proportional to the special benefit that each parcel within that Assessment District receives from the Improvements because:
a. The specific landscaping Improvements and maintenance and utility costs thereof in the District are specified in this Report; and
b. Such Improvement and maintenance costs in the District are allocated among different types of property located within the District, and equally among those properties which have similar characteristics, such as single -family residential parcels, multi-family residential parcels, commercial parcels, industrial parcels, etc.
SVTA v. SCCOSA also provides enhanced clarity to the definitions of special benefits to properties from similar improvements in three distinct areas:
Proximity
Expanded or improved access
Views
Further, SVTA v. SCCOSA also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The SV TA v. SCCOSA decision also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment:
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The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district’s property values).
Dahms v. Downtown Pomona Property (2009) 174 Cal. App. 4 th 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements (streetscape maintenance) funded by the assessments were directly provided to property in the assessment district. Most importantly, this Engineer’s Report more conservatively concedes general benefit and satisfies the general benefit contribution requirement through direct City financial contribution, even though Dahms indicates a finding of 100% special benefits is defensible.
Bonander v. Town of Tiburon (2009) 180 Cal. App. 4 th 103 Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessme nts had been apportioned to assessed property based on the costs within sub -areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits.
Beutz v. County of Riverside (2010) 184 Cal. App. 4 th 1516 Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits.
Golden Hill Neighborhood Association v. City of San Diego (2011) 199 Cal.
App. 4 th 416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels.
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Plans & Specifications
Introduction
As required by the Landscaping and Lighting Act of 1972, the annual Engineer's Report includes: (1) a description of the improvements to be operated, maintained and serviced, (2) an estimated budget, and (3) a listing of the proposed assessment amount for each assessable lot or parcel. Developers of the various properties within the District installed most of the improvements, as a condition of development approval.
Description of Improvements
The improvements consist of the construction, operation, maintenance, rehabilitation, and servicing of landscaping, and appurtenant (pertaining to something that attaches) facilities including but not limited to; personnel, utilities such as water, materials, contractual services, and other items necessary for the satisfactory operation of thes e services and facilities as described below, verbatim, from the existing Engineer’s Report.
1. Landscape maintenance within the right of way and medians including: watering, pruning, staking and guying, weeding, providing insect and disease control, fertilizing, repairing irrigation systems and appurtenances, and replacement of missing or dying plants and trees as budget permits in these areas:
o Street trees along both sides of Auto Plaza, Research Dr., Lakeside Dr., Shane Dr., Robert H. Miller Dr., Hillview Dr., Klose Way, Garrity Way, and Blume Dr. o Street trees along the outside edge of Hilltop Mall Road. o Street trees and landscaping in the area along the northerly side of Hilltop Dr. from the back of the curb to the adjacent property line fence. o Street trees and Landscaping in median islands in the areas along both sides of Atlas Road and Richmond Parkway from Giant Highway to I-80. o Landscaping in the Parkway Transit Center at Richmond Parkway and I-80. o Landscaping and the lake in Hilltop Lake Park and adjacent open space, including increased management of the lake involving drainage and watershed management.
2. Maintaining directional and entrance signs, as funds are available. 431
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3. Providing at least one person with vehicle and equipment for general cleanup and litter control.
4. Eliminating graffiti from all public sound w alls, retaining walls, signs, equipment cabinets and appurtenances, and other facilities within public property and rights-of-way.
5. Maintaining the public sound walls along San Pablo Ave. from Richmond Parkway to Hilltop Dr. and along the north side of Richmond Parkway from I-80 to Giant Highway.
6. Maintaining existing and future sculptures within the District.
The specific maintenance services to be performed are directed by the City of Richmond Parks & Landscaping Superintendent as Administrator for the District. T he improvements, are generally shown on the planting and irrigation plans for the Atlas Road West, Atlas Road & Blume Drive Exten sion, Richmond Parkway between Giant Highway and San Pab lo Avenue. The improvements in Zone 2 are generally shown on the Residential Development plans. These plans are available for inspection in the office of the City Engineer and have been incorporated into this report by reference.
Conceptual Plan for Improvements within the District
The figure below provides insight as to the initial concept for the District.
Conceptual Improvement Plan
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Special Note on the Relationship between the City and Hilltop Community The maintenance, operation, and servicing of District improvements is contingent on the availability of funding and, as directed by the City of Richmond Public Works Director with input from the Hilltop Neighborhood District Council (the "Council") , (www.hilltopdistrict.org) generally includes (i) the regular scheduled maintenance, and (ii) the repair and rehabilitation, replacement of damaged equipment, as well as the repair or renovation of facilities associated with the District. (Note: The Council is the successor organization to the now defunct Hilltop District Homeowners & Stakeholders Association (the "Association") and this reference in this Report has been updated in 2024.)
The Council is the advisory committee established to review services in the District, in order to (i) provide the District’s Administrator with input on funded Improvements, facility replacements, and rehabilitations, (ii) identify areas in the District that may need additional attention, and (iii) provide recommendations on priority of Improvements based on the available District revenues above and beyond the regular operations and maintenance budget. Importantly, Council members are not precluded from assuming roles in a Hilltop b usiness organization or other similar non - profit organization, or to facilitate erection of pylon monument displays or other promotional activities that may be beneficial to the District, the City, and Hilltop business community.
In 2015, the (now-defunct) Association made these requests to the City:
1. Any maintenance of District Improvements, especially those Improvements that provide 100% special benefit to the property owners in the District, will proceed uninterrupted by changes in the City's General Fund that would cause periodic hiring freezes and budget cuts;
2. The City will (i) track any District resources (funded through t he assessment) utilized by the City for non-District purposes, and (ii) create a special budget line item to capture any repayments of assessment funds to the District;
3. The City will provide a cost breakdown, year-to-date budget, and payroll report monthly;
4. The City will create a budget for all expenses in the District, and the budget will explain specific purchases and the associated cost of such purchases.
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Special Note on the Hilltop Drive sound wall (added in 2020-21) Within the Boundaries of the Hilltop LMAD, there is an existing sound wall which runs along the property line on the south side of Hilltop Drive stretching from Moyers Drive westward to Robert Miller Drive. There is a gap at Shane Drive.
Limits of Sound Wall
The responsibility for maintenance and repairs is shard as follows:
1. The portion of the sound wall between Moyers Drive and where the wall is set back between the West County Wastewater District building and residential parcel along McKenzie Drive (approx. 600’ from Robert Miller Drive) is maintained by a combined effort of private owners, the City of Richmond, and District.
2. The routine maintenance on the south side of the wall is the responsibility of the individual residential property owners.
3. The routine maintenance on the north side of the wall has been the responsibility of the District.
4. Any catastrophic failures or issues have been the responsibility of the City of Richmond.
5. In the future, non-routine issues will be evaluated on case-by-case basis and will be the responsibility of the appropriate party or parties.
A typical cross section for major thoroughfares within the District indicating maintenance and operation responsibilities is shown below.
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Typical Cross Section
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Fiscal Year 20 25-26 Estimate of Cost and Budget
Approach
Overall costs for the annual maintenance and servicing of the District improvements is estimated each year as the eligible special benefit portion of the sum of costs from:
• Direct Maintenance
• Annual Administration
• Repairs and Rehabilitation
• Levy Adjustments from City
The City has established a special fund for the revenues and expenditures of the District.
Except for when funds are being accumulated for future capital improvements and operating reserves, any balance remaining as of July 1 must be carried over to the next fiscal year.
Each of these annual cost components are summarized in detail in tables 1 through 4 , below, and are summarized in Table 5.
The table below details the projected annual direct maintenance costs including salaries and benefits, utilities, equipment rentals, materials and miscellaneous supplies.
Table 1 – Projected Annual Direct Maintenance Costs
Item Description Zone 1
Cost
Estimate
Zone 2
Cost
Estimate
Zone 3
Cost
Estimate
Total
Maintainence
Cost
Direct Maintainence (Salaries and Benefits)* $426,808 $530,487 $63,909 $1,021,204 Utilities Charges $41,104 $60,459 $7,593 $109,157
Equipment and Contract Services $25,398 $30,734 $3,868 $60,000 Park Materials &
Miscellaneous
$82,423 $100,779 $12,653 $195,856
Total1 $575,733 $722,459 $88,025 $1,386,217
Less adjustment towards general benefit 2
($19,778) ($67,329) ($1,771)
Total Amount to Assessment (in Table 15) 3 $555,955 $655,130 $86,254 $1,297,339 *Reduced and adjusted by balancing amount: = $22,499.00 Note:
1.) The total Annual Direct Maintenance Costs
2.) Adjustment contribution for this fiscal year made by City to balance actual staffing costs shortfall. This contribution is eligible to pay for general benefits
3.) Actual adjusted staffing costs charged to assessment The table below details the projected annual administration costs including professional services, City and County administration costs, and corporate yard fees. 436
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Table 2 – Projected Annual Administration Costs
Item Description Zone 1
Cost
Estimate
Zone 2
Cost
Estimate
Zone 3
Cost
Estimate
Total
Administration
Cost
Professional Services $1,973 $24,045 $415 $26,433
City Administration $56,728 $29,390 $9,399 $95,517
County Administration $551 $675 $84 $1,310
Corporate Yard Leasing Fee $5,792 $6,430 $891 $13,113
Total $65,044 $60,540 $10,789 $136,373
The table below details the projected annual repair and rehabilitation costs.
Table 3 – Projected Annual Repairs and Rehabilitation Costs Item Description Zone 1
Cost
Estimate
Zone 2
Cost
Estimate
Zone 3
Cost
Estimate
Total Repairs
and
Rehabilitation
Cost
Equipment and
Contract Services 4,646$ 5,657$ 710$ 11,013$ Total 4,646$ 5,657$ 710$ 11,013$ Table 4 below details the projected annual adjustments including the cost allocation pool and the City’ s contribution. Additional City Support (beyond requirements to meet general benefit contributions) may be reduced in future years as capital reserves are replenished and revenue more closely covers costs. Beginning in 2025 -26, it has been reduced to zero.
Table 4 – Projected Annual Levy Adjustment Costs
Item Description Zone 1
Cost
Estimate
Zone 2
Cost
Estimate
Zone 3
Cost
Estimate
Total
Levy Adjustment*
City Contribution ($105,322) ($128,856) ($16,182) ($250,360) Additional City Support
(General Fund) $0 $0 $0 $0
Total* ($105,322) ($128,856) ($16,182) ($250,360)
Table 5 below summarizes the total maintenance costs including City contributions.
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Table 5 – Summary of Maintenance Costs Assigned to Assessment Description - All Zones
Data
Source Zone 1 Zone 2 Zone 3 Total
Annual Direct Maintenance Cost Table 1 $555,955 $655,130 $86,254 $1,297,339 Annual Administration Cost Table 2 $65,044 $60,540 $10,789 $136,373 Annual Repair & Rehabilitation Table 3 $4,646 $5,657 $710 $11,013 Gateway and Signage Table 4 $0 $0 $0 $0
Annual Levy Adjustments Table 5 ($105,322) ($128,856) ($16,182) ($250,360) Additional City Support (General Fund) Table 5 $0 $0 $0 $0 Total $520,323 $592,472 $81,570 $1,194,365
Total Cost
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Method of Assessment Apportionment
Method of Apportionment
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing o f landscaping and street lighting improvements. Section 22573 of the Landscaping and Lighting Act of 1972 requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each s uch lot or parcel from the improvements."
The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." Proposition 218 also requires that maintenance assessments must be levied according to benefit rather than according to assessed value. In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the propo rtional special benefit conferred on the property. Because assessments are levied on the basis of benefit, they are not considered a tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Article XIIID of the California Constitution provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways.
Approach
The method used for apportioning the assessment is based upon the proportional special benefits conferred to the properties over and above the general benefits conferred to real property in the District or to the public at large. Special benefit and the Assessments are calculated for each parcel in the District using the following process:
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1. Identification of special benefit factors derived from the Improvements
2. Quantification and separation of the general benefits
3. Determination of the relative special benefit within different areas within the District
4. Determination of the relative special benefit per property type
5. Apportionment of the costs to Assessment and calculation of the Assessment for each individual parcel based upon special benefit; location, property type, property size, property characteristics, improvements on property and other supporting attributes.
Discussion of Benefit
The following benefit categories summarize the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the Improvements to be provided with the assessment proceeds. These types of special benefit are summarized as follows:
A. Proximity to Improved Landscaped Areas and Other Public Improvements within the District.
B. Access to Improved landscaped areas and Other Public Improvements within the District.
C. Improved Views within the District.
D. Extension of a property’s outdoor areas and green spaces for properties within close proximity to the Improvements.
E. Creation of individual lots for residential and commercial use that, in absence of the Assessments, would not have been created.
Special Benefit s
The special benefits from the Improvements are further detailed below:
A. Proximity to I mproved Landscaped Areas within the District Only the specific properties within close proximity to the Improvements are included in the District. The District has been narrowly drawn to include the properties that receive special benefits from the Improvements. Therefore, property in the District enjoys unique and valuable proximity and access to the Improvements that the public at large and property outside the District do not share. 440
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In absence of the Assessments, the Improvements would not be provided and the public improvements funded in the District would be degraded due to insufficient funding for maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that are over and above what otherwise would be provided. Improvements that are over and above what otherwise would be provided do not by themselves translate into special benefits but when combined with the unique proximity and access enjoyed by parcels in the District, they provide a direct advantage and special benefit to property in the District.
B. Access to I mproved Landscaped Areas within the District Since the parcels in the District are nearly the only parcels that enjoy close access to the Improvements, they directly benefit from the unique close access to improved landscaping areas and other public improvements that are provided by the Assessments.
This is a direct advantage and special benefit to property in the District.
C. Improved Views within the Assessment Districts
The City, by maintaining permanent public improvements funded by the Assessments in the District, provides improved views to properties in the District. T he improved and protected views provided by the Assessments are another direct and tangible advantage that is uniquely conferred upon property in the District.
D. Extension of a P roperty’s Outdoor Areas and Green Spaces for Properties within C lose Proximity to the Improvements
In large part because it is cost prohibitive to provide large open land areas on property in the District, the residential, commercial and other benefiting properties in the District do not have large outdoor areas and green spaces. The Improvements within the District provide additional outdoor areas that serve as an effective extension of the land area for proximate properties because the Improvements are uniquely proximate and accessible to property in close proximity to the Improvements. The Improvemen ts, therefore, provide an important, valuable and desirable extension of usable land area for the direct advantage and special benefit of properties in the District because such properties have uniquely good and close proximity to the Improvements.
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E. Creation of I ndividual Lots for R esidential and Commercial Use that, in A bsence of the As sessments, Would Not Have Been C reated In most of the District, the original owner/developer(s) of the property within the District agreed unanimously to the Assessments. The Assessments provide the necessary funding for public improvements that were required as a condition of development and subdivision approval. Therefore, such Assessments allowed the original property to be subdivided and for development of the parcel s to occur. As parcels were sold, new owners were informed of the A ssessments through the title reports, and in some cases, through Department of Real Estate “White Paper” reports that the parcels were subject to assessment. Purchase of proper ty was also an “agreement” to pay the A ssessment.
Therefore, in absence of the Assessments, the lots within most of the District would not have been created. These parcels, and the improvements that were constructed on the parcels, receive direct advantage and special benefit from the Assessments.
Quantification and Separation of General Benefit s
Article XIIID, Section 4(a) of the California Constitution requires any local agency proposing to increase or impose a benefit assessment to “separate the general benefits from the special benefits conferred on a parcel.” The rationale for separating special and general benefits is to ensure that property owners subject to the benefit assessment are not paying for general benefits. Property may be assessed to fund improvements to the extent of the special benefits conferred by the Improvements; but general benefits are not assessable. Accordingly, a separate estimate of the special and general benefit is given in this section.
Hence, this Report is required to separate and quantify the special versus general benefits, and supports a finding that the minimum general benefit contribution requirement to be paid by the City (or any source other than the assessed properties) is $88,878. See Tables 10, 11 and 12, below for the detailed calculation of required general benefit amount. Further, the City’s 2025-26 contribution of $250,360 more than satisfies this requirement.
Article XIIID never defines the term “general benefit.” The definition of special benefit in Section 2(i) includes the statement that general enhancement of property value does not constitute special benefit. SVTA expands somewhat on this idea by stating that general benefit may be described as “an indirect, derivative advantage” resulting from t he improvements. One infers from Article XIIID that all benefit is either general or special.
In other words, there is no widely -accepted or statutory formula for quantifying the amount of any general benefit that is identified.
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In this Report, SCI has reviewed and confirmed the reasonableness of the existing approach and calculations for general benefit, which is described, verbatim, below:
Proposition 218 critically notes that "an agency shall separate the general benefits from the special benefits conferred..."
While it has been determined that (i) various District Improvements are clearly local amenities directly associated with the development of the properties within the District and (ii) these Improvements are more extensive and are provided at an enhanced level of service that is notably higher than that typically provided by the City, it is also recognized that some of the Improvements do benefit the traveling public and would likely have minimal impact on the commercial and residential areas in the District (i.e. provide a general benefit). As a result, the cost to maintain these specific Improvements has been offset by a City contribution. Importantly, the following is a discussion , verbatim of general benefit related to District Improvements that was developed and approved at the time the District was formed.
Zone 1,Hilltop Drive,I-80 Interchange to San Pablo Avenue:
Property located outside the District, that fronts the south side of Hilltop Drive directly benefits from the improvement as well as the "drive through" traffic. As a result, 33% of the estimated cost to maintain the south frontage is deemed to be general benefit and is therefore not assessed on property in the District.
Zone 1, Park and ride at I-80 and Richmond Parkway:
The park and ride improvements benefit such a large area outside the District that an insignificant amount of special benefit could be attributed to properties in the District.
As a result, the costs of maintaining the park and ride facility is not assessed on property in the District.
Zone 1, Richmond Parkway Interchange at Interstate 80 and San Pablo Avenue at Hilltop Drive:
Richmond Parkway/Interstate 80 and San Pablo Avenue/Hilltop Drive interchanges are gateways to the mall area, and therefore property located in the mall area receive special benefit from lands caping and related improvements at these two (2) lo cations.
Importantly, there exists special benefit and general benefit to the surrounding areas, which is not attributable to properties in mall area (Zone 1property). This general benefit is difficult to quantify, but has been estimated to be 50% of the total maintenance cost of improvements at these two (2) locations.
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Zone 2, Richmond Parkway West Residential/Commercial Area:
The City currently maintains active and passive parks throughout the community. As a result general benefit received from active and passive parks in the District is estimated to be the maintenance services above and beyond current City -wide standard s.
Assuming a City objective of 5.00 acres per 1,000 residents, the General Benefit has been calculated as follows:
Step 1- Number of Benefit Units = 865 * 1.0 + 276 * 0.6 = 1,030.6 Step 2 - Estimated persons per Benefit Unit = 3
Step 3- Estimated population= [Step 1] * [Step 2] = 3 * 1,030.6 = 3,092 persons Step 4 - Active+ Passive Park Goal = (3,092/1,000) * 5 = 15.46 Acres Step 5- Total Active+ Passive Parks = 39.59 Acres
Step 6-% of General Benefit= [Step 4] I [Step 5] = (15.46/39.59) * 100 = 39% The Table below shows a summary of the general benefit allocated to improvements considered to benefit property owners outside the District.
Table 6 – Quantification and Separation of General Benefit Description
General
Benefit
Percentage
Hilltop Drive, I-80 to San Pablo Ave 33%
Park and Ride @ I-80 & Richmond Parkway 100%
I-80 Interchange @ Richmond Parkway 50%
I-80 Interchange @ Hilltop Drive 50%
Zone 2 active and passive parks 39%
Zone 2 open space containment, underdeveloped, and wetlands 39% Determination of Special Benefit s and Assessment Within Each Zone SCI has reviewed and confirmed the reasonableness of the existing approach and calculations for determination of special benefit within each zone, which is described, verbatim, below:
Generally, each parcel receives benefit that is proportional to the size, the use, and the location of the parcel. There are three (3) zones of benefit in the District, each of which receives a proportion of the benefit from the Improvements. Again, the allocation of benefit was established for each zone at the time of formation, and is included below.
Zone 1:
This zone is a combination of high -density residential and light industrial/commerc ial.
The benefit within this zone is proportional to the weighted parcel area. Weighted parcel area reflects whether or not the parcel has on-site parking. 444
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Hilltop LMD
Final Engineer’s Report, FY 2025-26
Zone 2:
This zone is a combination of single family detached, cluster (attached) housing, and commercial/light industrial use. The benefit within this zone is proportional to the parcel area. Importantly, residential land within Zone 2 is assessed based upon equivalent dwelling units.
Zone 3:
Primarily includes the industrial area generally located on Atlas Road. Benefit received within this zone is proportionate to the parcel area.
The three tables below provide a summary of the assessment for each zone.
Table 7 – Net Assessment to Zone 1
Item Total Costs
Special
Benefit
Allocated
Net
Assessment
Hilltop Drive Landscaped Frontages and Medians $48,633 67% $32,584.27 Blume Drive/Auto Plaza Frontages and Medians $63,602 100% $63,601.91 Hilltop Mall Road and Magazine Street Frontages and Medians $75,591 100% $75,590.54 Hilltop Lake Park Open Space, Lake Drain Pumping Systems with Incidental Landscaping
$72,613 100% $72,613.00
Richmond Parkway North Open Space,Landscaped Medians,
Frontages, and Sound walls (1-80 to San Pablo Avenue)
$59,472 100% $59,472.45
San Pablo Avenue Sound Walls, Landscaped Frontages
(Richmond Parkway to Robert H. Miller)
$3,123 100% $3,123.25
Richmond Parkway 1-80 Interchange· Landscaping,Open
Space
Verges,and Frontages
$1,943 50% $971.34
Hilltop Drive and San Pablo Avenue Retaining Walls and Islands $5,515 50% $2,757.75 Industrial Park Opens Space, Landscape Medians, and Islands $9,276 100% $9,276.34 Temporary Employees $79,269 100% $79,269.20
Other Operating Expenses $7,770 100% $7,769.51
Utilities: Water $41,104 100% $41,104.00
Equipment Rentals $25,398 100% $25,397.95
Park Materials and Miscellaneous $82,423 100% $82,423.38 Administration Costs $65,044 100% $65,043.95
Repairs and Rehabilitation Expenses $4,646 100% $4,646.26 Gateways and Signage $0 100% $0.00
Levy Adjustments (Cost Allocation Pool) ($105,322) 100% -$105,322.42 Additional City Support $0 100% $0
Net Assessment $540,101 NA $520,322.68
Maintainence Costs (Direct)
445
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Hilltop LMD
Final Engineer’s Report, FY 2025-26
Table 8 – Net Assessment to Zone 2
Item Total Costs Special
Benefit
Allocated
Net
Assessment
Richmond Parkway West Frontages, Medians, Open Space·
San
Pablo to Giant Highway
$122,046
100%
$122,046
San Pablo Avenue Sound Walls, Landscaped Frontages
(Richmond Parkway to Robert H. Miller)
$45,876 100% $45,876
Richmond Parkway 1 80 Interchange· Landscaping, Open
Space
Verges, and Frontages
$2,419
50%
$1,209
Hilltop Drive & San Pablo Avenue Retaining Walls and Islands $6,865 50% $3,433 Atlas Road (West) - Landscaped Frontages, Medians, and
Open
Space
$16,301
100%
$16,301
Hilltop Drive (West) - Landscaped Frontages, and Medians $47,280 100% $47,280 Residential Neighborhoods - Street Trees,Play Lots, and Recreational Parks
$102,424 61% $62,478
Chevron Landscape Installation and Quitclaim Agreement 111 $14,472 100% $14,472 Open Space, TrailSystems, and Wetlands $58,311 61% $35,570 Temporary Employees $100,681 100% $100,681
Other Operating Expenses $13,810 100% $13,810
Utilities: Water $60,459 100% $60,459
Equipment Rentals $30,734 100% $30,734
Park Materials and Miscellaneous $100,779 100% $100,779 Administration Costs $60,540 100% $60,540
Repairs and Rehabilitation Expenses $5,657 100% $5,657
Gateways and Slgnage $0 100% $0
Levy Adjustments (Cost Allocation Pool) ($128,856) 100% ($128,856) Additional City Support $0 100% $0
Net Assessment $659,801 NA $592,472
Maintainence Costs (Direct)
Table 9 – Net Assessment to Zone 3
Item Total Costs Special
Benefit
Allocated
Net
Assessment
Richmond Parkway 1-80 Interchange - Landscaping, Open Space Verges,and Frontages
$923 50% $461
Hilltop Drive and San Pablo Avenue Retaining Walls and Islands $2,619 50% $1,310 Atlas Road (West) - Landscaped Frontages, Medians, and Open Space $49,698 100% $49,698 Temporary Employees $9,586 100% $9,586
Other Operating Expenses $1,083 100% $1,083
Utilities: Water $7,593 100% $7,593
Equipment Rentals $3,868 100% $3,868
Park Materials and Miscellaneous $12,653 100% $12,653
Administration Costs $10,789 100% $10,789
Repairs and Rehabilitation Expenses $710 100% $710
Gateways and Slgnage $0 100% $0
Levy Adjustments (Cot Allocation Pool) ($16,182) 100% ($16,182) AdditionalCity Support $0 100% $0
Net Assessment $83,342 NA $81,570
Maintainence Costs (Direct)
446
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Determination of A pportionment of Special Benefit and A ssessment As previously discussed, the proposed Assessments will provide comprehensive Improvements that will clearly confer special benefits to properties in the District. The allocation of special benefits to property is partially based on the type of property and the size of property. These benefits can also partially be measured by the occupants on property in the District because such parcel population density is a measure of the relative benefit a parcel receives from the Improvements. It should be noted that m any other types of “traditional” assessments also use parcel population densities to apportion the assessments. For example, the assessments for sewer systems, roads and water systems are typically allocated based on the population density of the parcels a ssessed.
Therefore, the apportionment of benefit is reasonably based on the type of parcel, the size of parcels and the population density of parcels.
Not only residential improved property will be assessed, because commercial, industrial and other properties also receive direct benefits from the Improvements , and will be assessed.
SCI has reviewed and confirmed the reasonableness of the existing approach and calculations for determination of special benefit, which is described, verbatim, below:
Zone 1- Review of Public and Private Zone 1:
Upon review of all public and private streets located In Zone 1, it was determined that in order to preserve the integrity of both active and Inactive properties, the maintenance of the District was necessary to all property within the area generally bound ed by Hilltop Drive on the South, West, and Southwest, Interstate 80 on the East, San Pablo Avenue on the West, and City limits on the North.
In the past, there has been a wide variation of maintenance requirements in different areas of Zone 1. At this time however, given that the entire District is substantially built - out, it is difficult to isolate locations where landscape maintenance could be discontinued without creating a negative impact on certain properties in the District. Therefore, property within this Zone has been assessed uniformly, based on acreage, for the cost to maintain the Improvements, with the exception of those costs relating to general benefit.
Zone 2 - Richmond Parkway West Residential Commercial lndustrial Area:
This Zone includes Subdivision 7970 (Hilltop West aka Fairways at Country Club) and, with the exception of one (1) parcel, is pre- planned for attached and detached single family homes (totaling to 1,141 equivalent dwelling units), commercial/industrial development, utility facilities, open spaces, and park amenities. 447
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Improvements installed within the Zone are specifically beneficial to the properties in the Zone, with the exception of general benefit relating to park use. Importantly, additional facilities are expected to be built as further subdivision of the property takes place. As a result, the cost of the maintenance of the Improvements within Zone 2 , excluding costs attributable to general benefit, has been assessed uniformly to the parcels within this zone according to parcel acreage.
Within Subdivision 7970 (Hilltop West aka Fairways at Country Club) and other adjacent subdivisions, residential units are projected to be a combination of attached and detached single family dwellings and will be assessed on the following basis.
A detached single family residen tial (SFR) dwelling is defined as one (1.0) benefit unit .
Based on this definition and density calculations utilized at the time of form ation, the attached or cluster units are calculated to be 0.6 equivalent dwelling units:
Zone 3 - Atlas Road Industrial Area:
This Zone Is comprised of the industrial area located west of the Richmond Parkway.
This area is specifically benefited by Improvements located on streets, landscaping, utilities, sidewalks, and other facilities. Therefore, the benefit received by properties within Zone 3 is estimated to be proportionate to area.
Parcels Not Benefitted
These are parcels that do not specifically benefit by virtue of use, and include parcels for open space, parks, playgrounds, water storage reservoirs, and areas where the title is vested in the City. As a result, these properties have not been assessed. Additionally, other properties including public streets, common areas, and Federal property have also been exempted from the assessment.
Unimproved Parcels
Maintenance of unimproved parcels is required to prevent overgrowth of weeds and maintain attractive landscaping that may assist property owners with the marketing of vacant lots. Therefore, the benefit received by vacant or unimproved lots in the District Is the same as that received by the Improved lots.
Calculation of Assessments
The assessment methodology for parcels in each zon e was determined at the time of formation, and is calculated as follows:
Zone1
Step 1: Calculate the number of weighted area units (AU) for the parcels within the inner circle (as shown on the District Diagram/Map, Section VII) 448
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
by prorating a portion of the Hilltop Mall parking lot to each parcel within the circle by parcel area.
Step 2: Calculate the number of AU for remaining parcels within this Zone by multiplying the number of acres by 1.00.
Step 3: Calculate the total number of AU within this Zone.
Step 4: Calculate the assessment per AU by dividing the net total cost for the Zone by the sum of the AU within the Zone.
Step 5: Calculate the annual assessment for each parcel by multiplying the assessment per AU by the number of AU for that parcel.
Zone 2
Step 1: Calculate the assessment per acre by dividing the total maintenance cost by the total area assessed.
Step 2: Calculate the total number of Benefit Units for Single Family Residence (SFR) Detached as 1.00 times the number of SFR units.
Step 3: Calculate the total number of Benefit Units for cluster homes by multiplying the total number of cluster homes by 0.6.
Step 4: Calculate the assessment for SFR parcels by multiplying the assessment per acre times the total acres of residential land divided by the total number of Benefit Units.
Step 5: Calculate the assessment for a cluster home by multiplying the assessment for a SFR unit by 0.6.
Zone 3
Step 1: Calculate the assessment per acre by dividing the total maintenance cost for Zone 3 by the total area assessed within Zone 3.
Pursuant to the foregoing, the table below shows the net amount to be assessed upon assessable lands wit hin the District in FY 2025-2026. The table also s hows the not -to- exceed maximum assessment amount that was approved by City Council in FY 1999-2000 (Resolution No. 85-99), following the mailing of a notice to each property owner, that has been adjusted for the change in the CPl.
The following three tables illustrates the details of overall costs, eligible special benefit costs and the rate per use type.
449
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Table 10 – Zone 1 Costs, Special Benefit costs and Determination of Rates Description - Zone 1 Total Amount ($)
Special Benefit
Apportioned to
District
General Benefit
(Other
Contributions)
FY 2025-2026
Total Budget
(Amount Funded
to District)
(A) Annual Maintenance (Direct Costs)
Hilltop Drive Landscaped Frontages and Medians $48,633.24 67% $32,584.27 Blume Drive/Auto Plaza Frontages and Medians $63,601.91 100% $63,601.91 Hilltop Mall Road and Magazine Street Frontages and Medians $75,590.54 100% $75,590.54 Hilltop Lake Park Open Space, Lake Drain Pumping Systems $72,613.00 100% $72,613.00 Richmond Parkway North Open Space,Landscaped Medians, $59,472.45 100% $59,472.45 San Pablo Avenue Sound Walls, Landscaped Frontages $3,123.25 100% $3,123.25 Richmond Parkway 1-80 Interchange· Landscaping,Open Space $1,942.69 50% $971.34 Hilltop Drive and San Pablo Avenue Retaining Walls and Islands $5,515.49 50% $2,757.75 Industrial Park Opens Space, Landscape Medians, and Islands $9,276.34 100% $9,276.34 Temporary Employees $79,269.20 100% $79,269.20
Other Operating Expenses $7,769.51 100% $7,769.51
Utilities: Water $41,104.00 100% $41,104.00
Equipment Rentals $25,397.95 100% $25,397.95
Park Materials and Miscellaneous $82,423.38 100% $82,423.38 (B) Administration
Professional Services (DTA) $1,973.44 100% $1,973.44
City Administration $56,727.77 100% $56,727.77
County Administration Fee $551.05 100% $551.05
Other Administrative Charges $0.00 100% $0.00
Fringe Benefits (Employee Recognition) $0.00 100% $0.00 Corporate Yard Leasing Fee $5,791.69 100% $5,791.69
(C)Repairs and Rehabilitation
Equipment and Contract Services $4,646.26 100% $4,646.26 Asset Capital Outlay $0.00 100% $0.00
(D) Gateways and Signage
Wayfinding Signage - Loan Payment - Principal Portion $0.00 100% $0.00 Directional Signs $0.00 100% $0.00
(E) Levy Adjustments
Other General Benefit $19,778.06
Cost Allocation Pool ($105,322.42) 100% ($105,322.42)
Additional City Support $0.00 100% $0.00
Balance to Levy (A+B+C+D+E) $540,100.74 NA $520,322.68
(F) District Assessment
Total Benefit Units 398.78
FY 2024-25 Calculated Assessment Rate $1,266.79
FY 2025-26 Calculated Assessment Rate $1,304.79
FY 2024-25 Maximum Assessment Rate $1,266.79
FY 2025-26 Maximum Assessment Rate $1,304.79
FY 2025-26 Maximum Levy $540,100.74
City of Richmond
Hilltop Landscape Maintenance District (*HLMD*)
Fiscal Year 2025-26 Cost Estimate - Zone 1
450
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Table 11 – Zone 2 Costs, Special Benefit Costs and Determination of Rates Description - Zone 2 Total Amount ($)
Special Benefit
Apportioned to
District
General Benefit
(Other
Contributions)
FY 2025-2026
Total Budget
(Amount Funded
to District)
(A) Annual Maintenance (Direct Costs)
Richmond Parkway West Frontages, Medians, Open Space·
San
P bl Gi Hi h
$122,046.43 100% $122,046.43
San Pablo Avenue Sound Walls, Landscaped Frontages
(Richmond Parkway to Robert H. Miller) $45,875.96 100% $45,875.96 Richmond Parkway 1 80 Interchange· Landscaping, Open
Space
Verges, and Frontages $2,418.71 50% $1,209.36
Hilltop Drive & San Pablo Avenue Retaining Walls and Islands $6,865.38 50% $3,432.69 Atlas Road (West) - Landscaped Frontages, Medians, and
Open
Space $16,301.44 100% $16,301.44
Hilltop Drive (West) - Landscaped Frontages, and Medians $47,279.79 100% $47,279.79 Residential Neighborhoods - Street Trees,Play Lots, and Recreational Parks $102,423.56 61% $62,478.37
Chevron Landscape Installation and Quitclaim Agreement 111 $14,472.48 100% $14,472.48 Open Space, TrailSystems, and Wetlands $58,311.44 61% $35,569.98 Temporary Employees $100,681.43 100% $100,681.43
Operating Expenses $13,810.37 100% $13,810.37
Utilities: Water $60,459.16 100% $60,459.16
Equipment Rentals $30,733.66 100% $30,733.66
Park Materials and Miscellaneous $100,779.16 100% $100,779.16 (B) Administration
Professional Services (DTA) $24,044.86 100% $24,044.86
City Administration $29,390.48 100% $29,390.48
County Administration Fee $674.65 100% $674.65
Other Administrative Charges $0.00 100% $0.00
Fringe Benefits (Employee Recognition) $0.00 100% $0.00 Corporate Yard Leasing Fee $6,430.29 100% $6,430.29
(C)Repairs and Rehabilitation
Equipment and Contract Services $5,657.04 100% $5,657.04 Asset Capital Outlay $0.00 100% $0.00
(D) Gateways and Signage
Wayfinding Signage - Loan Payment - Principal Portion $0.00 100% $0.00 Directional Signs $0.00 100% $0.00
(E) Levy Adjustments
Other General Benefit $67,328.70
Cost Allocation Pool ($128,855.70) 100% ($128,855.70)
Additional City Support $0.00 100% $0.00
Balance to Levy (A+B+C+D+E) $659,800.58 NA $592,471.88
(F) District Assessment
Total Benefit Units - Single Family 865.00
Total Benefit Units - Attached 276.00
Total Benefit Units - Other 82.87
Total Benefit Units 1,223.87
FY 2024-25 Rate - Single Family per Unit $408.63
FY 2024-25 Rate - Attached per Unit $245.18
FY 2024-25 Rate - Other per Acre $1,859.28
FY 2025-26 Rate - Single Family per Unit $420.89
FY 2025-26 Rate - Attached per Unit $252.54
FY 2025-26 Rate - Other per Acre $1,915.06
FY 2024-25 Maximum Rate - Single Family per Unit $408.63 FY 2024-25 Maximum Rate - Attached per Unit $245.18
FY 2024-25 Maximum Rate - Other per Acre $1,859.28
FY 2025-26 Maximum Rate - Single Family per Unit $420.89 FY 2025-26 Maximum Rate - Attached per Unit $252.54
FY 2025-26 Maximum Rate - Other per Acre $1,915.06
FY 2025-26 Maximum Levy $659,800.58
City of Richmond
Hilltop Landscape Maintenance District (*HLMD*)
Fiscal Year 2025-26 Cost Estimate - Zone 2
451
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Table 12 – Zone 3 Costs, Special Benefit Costs and Determination of Rates Description Zone - 3 Total Amount ($)
Special Benefit
Apportioned to
District
General Benefit
(Other
Contributions)
FY 2025-2026
Total Budget
(Amount Funded
to District)
(A) Annual Maintenance (Direct Costs)
Richmond Parkway 1-80 Interchange - Landscaping, Open Space Verges,and Frontages
$922.83 50%
$461.42
Hilltop Drive and San Pablo Avenue Retaining Walls and Islands $2,619.40 50% $1,309.70 Atlas Road (West) - Landscaped Frontages, Medians, and Open Space $49,697.52 100% $49,697.52 Temporary Employees $9,586.41 100% $9,586.41
Other Expenses $1,083.23 100% $1,083.23
Utilities: Water $7,593.49 100% $7,593.49
Equipment Rentals $3,868.39 100% $3,868.39
Park Materials and Miscellaneous $12,653.47 100% $12,653.47 (B) Administration
Professional Services (DTA) $414.71 100% $414.71
City Administration $9,398.80 100% $9,398.80
County Administration Fee $84.46 100% $84.46
Other Administrative Charges $0.00 100% $0.00
Fringe Benefits (Employee Recognition) $0.00 100% $0.00 Corporate Yard Leasing Fee $890.95 100% $890.95
(C)Repairs and Rehabilitation
Equipment and Contract Services $709.80 100% $709.80
Asset Capital Outlay $0.00 100% $0.00
(D) Gateways and Signage
Wayfinding Signage - Loan Payment - Principal Portion $0.00 100% $0.00 Directional Signs $0.00 100% $0.00
(E) Levy Adjustments
Other General Benefit $1,771.12
Cost Allocation Pool ($16,181.92) 100% ($16,181.92)
Additional City Support $0.00 100% $0.00
Balance to Levy (A+B+C+D+E) $83,341.53 NA $81,570.41
(F) District Assessment
Total Benefit Units 261.91
FY 2024-25 Calculated Assessment Per Acre $302.38
FY 2025-26 Calculated Assessment Per Acre $311.44
FY 2025-26 Maximum Assessment Per Acre $302.38
FY 2025-26 Maximum Assessment Per Acre $311.45
FY 2023-24 Maximum Levy $83,341.53
City of Richmond
Hilltop Landscape Maintenance District (*HLMD*)
Fiscal Year 2025-26 Cost Estimate - Zone 3
The calculated rates for each zone and property use that are calculated in the three tables above are summarized in the Rate Table below.
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Hilltop LMD
Final Engineer’s Report, FY 2025-26
Table 13 – Rate Summary Table
Zone Land Use Unit
Maximum
Assessment
FY 2025-26
Proposed
Assessment
FY 2025-26
Prior
Assessment
FY 2024 - 24
1 All Acre $1,304.79 $1,304.79 $1,266.79
2 Single Family Detached Dwelling $420.89 $420.89 $408.63 Cluster Home Dwelling $252.54 $252.54 $245.18
Other Acre $1,915.06 $1,915.06 $1,859.28
3 All Acre $311.45 $311.44 $302.38
Annual Cost Indexing
The maximum assessment is subject to an annual adjustment for cost-of-living increases not to exceed 3.00 % per year as stipulated in formation documents. For this year, a 3% increase is proposed.
Appeals of Assessments Levied to Property
Any property owner who feels that the assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment may file a written appeal with the City of Richmond Infrastructure Maintenance and Operations Director, or his or her designee. Any such appeal is limited to correction of an assessment during the then current Fiscal Year and applicable law.
Upon the filing of any such appeal, the I nfrastructure Maintenance and Operations Director or his or her designee will promptly review the appeal and any information provided by the property owner. If the I nfrastructure Maintenance and Operations Director or his or her designee finds that the assessment should be modified, the appropriate changes shall be made to the Assessment Roll. If any such changes are approved after the Assessment Roll has been filed with the County for collection, the Infrastructure Maintenance and Operations Director or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any dispute over the decision of the Infrastructure Maintenance and Operations Director or his or her designee shall be referred to the City Council of the City of Richmond, and the decision of the City Council shall be final. 453
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Assessment Funds Must Be Expended Within the Improvement District Area
The net available Assessment funds, after incidental, administrative, financing and other costs, shall be expended within the boundaries of the District and appropriate incidental and administrative costs as defined in the Plans and Specifications section.
Oversight, Annual Review and Accountability
In general, the public review and accountability process is as follows: The Assessments do not automatically continue and will require specific actions, reports and procedures for continuation. In each year for which the Assessments will be levied, the Council must preliminarily approve at a public meeting a budget and costs for the upcoming Fiscal Year’s Improvements, an updated annual Engineer’s Report, and an updated Assessment roll listing all parcels and their proposed Assessments. At this meeting, th e Council will also call for the publication in a local newspaper of a legal notice of the intent to continue the Assessments for the next Fiscal Year and set the date for the noticed public hearing.
At the annual public hearing, members of the public can provide input to the Council prior to the Council’s decision on ordering the Assessments for the next Fiscal Year. 454
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Assessment
WHEREAS, the City Council of the City of Richmond, County of Contra Costa, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972 and Article XIIID of the California Constitution (collectively “the Act”), and in accordance w ith the Resolution of Intention preliminarily approving the Engineer’s Report, as adopted by the City Council of the City of Richmond, on June 3, 2025.
WHEREAS, said Resolution directed the undersigned Engineer of Work to prepare and file a report presenting an estimate of costs, a diagram for the District and an assessment of the estimated costs of the improvements upon all assessable parcels within the District, to which Resolution and the description of said proposed improvements therein contained, reference is hereby made for further particulars; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the City Council of the City of Richmond, hereby make the following assessments to cover portion of the estimated cost of Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid by the District for the Fiscal Year 2025-26 is generally as follows:
Table 14 – Assessment Summary Table – Net Amount to Assessment From
Data Source Zone 1 Zone 2 Zone 3 Total*
Annual Direct Maintenance Cost Table 1 $555,955 $655,130 $86,254 $1,297,339 Annual Administration Cost Table 2 $65,044 $60,540 $10,789 $136,373 Annual Repair & Rehabilitation Table 3 $4,646 $5,657 $710 $11,013 Annual Levy Adjustments Table 4 ($105,322) ($128,856) ($16,182) ($250,360) Additional City Support Table 4 $0 $0 $0 $0
Total $520,323 $592,472 $81,570 $1,194,365
Description - All Zones
Net Assessment
As required by the Act, an Assessment Diagram is hereto attached and made a part hereof showing the exterior boundaries of the Assessment District. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll.
455
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
I do hereby assess and apportion said net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within said Assessment District, in accordance with the special benefits to be received by each parcel or lot from the improvements, and more particularly set forth in the Estimate of Costs and Method of Assessment hereto attached and by reference made a part hereof.
The assessments are made upon the parcels or lots of land within Assessment District, in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements.
The Assessment is subject to an annual adjustment for cost -of-living increases not to exceed 3.00% per year. The proposed maximum increase for 2025-26 is 3.00% Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Contra Costa for the fiscal year 2025. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County.
I hereby place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the fiscal year 2025 for each parcel or lot of land within said Landscaping and Lighting Assessment District.
Dated: July 1, 2025
Engineer of Work
By
John W. Bliss, License No. C52091
456
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Assessment Diagram
The Assessment District includes all properties within the boundaries of the Hilltop Landscape Maintenance. The boundaries of the District are displayed on the Assessment shown below. The lines and dimensions of each lot or parcel within the District are those lines and dimensions as shown on the maps of the Assessor of the County of Contra Costa, for Fiscal Year 2025-26, and are incorporated herein by reference, and made a part of this Diagram and this Report.
Hilltop LMD Assessment Diagram
457
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
Assessment Roll
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference made part of this Report.
These records shall govern for all details concerning the description of the lots or parcels.
Parcel Assessment
405-030-040-1 $351.93
405-030-041-9 $803.54
405-030-049-2 $4,575.17
405-030-052-6 $4,472.40
405-030-053-4 $3,151.86
405-030-054-2 $529.46
405-030-055-9 $13,794.06
405-030-056-7 $3,457.08
405-030-057-5 $815.99
405-030-060-9 $2,092.93
405-030-061-7 $5,883.26
405-030-062-5 $6,914.15
405-050-020-8 $7,296.37
405-050-029-9 $8,943.34
405-050-030-7 $7,009.13
405-050-031-5 $4,442.94
405-050-032-3 $2,987.49
405-050-033-1 $7,545.34
405-050-034-9 $23,153.10
405-050-035-6 $2,278.92
405-050-036-4 $7,085.73
405-050-045-5 $5,247.28
405-050-046-3 $7,200.64
405-050-052-1 $24,991.57
405-050-087-7 $40,790.83
405-050-090-1 $1,244.79
405-050-091-9 $2,010.82
405-050-092-7 $1,551.21
405-050-093-5 $2,815.14
405-050-100-8 $823.47
405-270-008-7 $5,036.12
405-270-011-1 $19,720.91
405-270-013-7 $137.04
405-270-014-5 $417.34
405-290-016-6 $4,331.87
405-290-018-2 $1,304.78
405-290-019-0 $756.77
405-290-020-8 $495.81
458
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-290-024-0 $1,304.78
405-290-026-5 $3,353.28
405-290-027-3 $1,383.06
405-290-034-9 $1,069.92
405-290-037-2 $2,309.46
405-290-038-0 $3,170.62
405-290-039-8 $6,145.51
405-290-053-9 $4,527.58
405-290-054-7 $2,205.08
405-290-057-0 $2,466.03
405-290-061-2 $6,850.09
405-290-062-0 $3,940.44
405-290-064-6 $42,300.96
405-290-068-7 $14,770.10
405-290-069-5 $2,870.52
405-290-070-3 $1,696.21
405-290-071-1 $639.34
405-302-010-5 $1,957.17
405-302-014-7 $2,400.80
405-302-016-2 $2,935.75
405-302-017-0 $3,535.95
405-302-018-8 $652.39
405-302-019-6 $926.39
405-303-011-2 $2,961.85
405-303-012-0 $2,974.90
405-303-013-8 $169.62
405-303-015-3 $10,934.05
405-304-002-0 $1,722.31
405-320-001-2 $3,457.66
405-320-004-6 $13,086.94
405-320-005-3 $15,148.50
405-320-006-1 $4,501.49
405-320-007-9 $4,997.31
405-320-008-7 $12,486.74
405-320-009-5 $9,577.08
405-320-010-3 $9,798.90
405-320-011-1 $1,213.45
405-320-013-7 $5,558.36
405-320-015-2 $44,140.70
405-320-016-0 $4,879.87
405-320-017-8 $495.81
405-320-018-6 $11,247.21
405-320-019-4 $7,450.29
405-320-020-2 $7,163.24
405-320-021-0 $10,151.19
405-330-001-0 $3,888.24
405-330-002-8 $3,888.24
405-330-003-6 $4,240.53
459
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-330-005-1 $6,523.90
405-330-006-9 $3,914.34
405-371-001-0 $6,184.65
405-371-005-1 $5,271.32
405-371-007-7 $2,635.66
405-371-037-4 $5,714.93
405-371-038-2 $8,246.21
405-371-039-0 $12,460.64
405-372-003-5 $3,261.95
405-372-004-3 $9,564.03
405-373-004-2 $3,914.34
405-373-008-3 $26.10
405-373-015-8 $2,609.56
405-373-016-6 $3,092.33
405-373-019-0 $1,343.93
405-373-022-4 $7,541.63
405-373-024-0 $7,515.53
405-373-025-7 $5,675.79
405-480-002-6 $313.15
405-480-004-2 $287.05
405-480-005-9 $65.23
405-480-007-5 $169.62
405-480-008-3 $104.38
405-490-005-7 $4,423.20
405-490-007-3 $61,155.03
405-490-013-1 $15,735.64
405-490-014-9 $1,813.64
405-490-015-6 $15,592.12
405-490-016-4 $6,289.04
405-500-004-8 $182.67
405-500-005-5 $78.28
405-500-007-1 $117.43
405-500-009-7 $91.33
405-500-011-3 $169.62
405-500-013-9 $104.38
405-500-015-4 $143.53
405-530-001-8 $252.54
405-530-002-6 $252.54
405-530-003-4 $252.54
405-530-004-2 $252.54
405-530-005-9 $252.54
405-530-006-7 $252.54
405-530-007-5 $252.54
405-530-008-3 $252.54
405-530-009-1 $252.54
405-530-010-9 $252.54
405-530-011-7 $252.54
405-530-012-5 $252.54
460
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-530-013-3 $252.54
405-530-014-1 $252.54
405-530-015-8 $252.54
405-530-016-6 $252.54
405-530-017-4 $252.54
405-530-018-2 $252.54
405-530-019-0 $252.54
405-530-020-8 $252.54
405-530-021-6 $252.54
405-530-022-4 $252.54
405-530-023-2 $252.54
405-530-024-0 $252.54
405-530-025-7 $252.54
405-530-026-5 $252.54
405-530-027-3 $252.54
405-530-028-1 $252.54
405-530-029-9 $252.54
405-530-030-7 $252.54
405-530-031-5 $252.54
405-530-032-3 $252.54
405-530-033-1 $252.54
405-530-034-9 $252.54
405-530-035-6 $252.54
405-530-036-4 $252.54
405-530-037-2 $252.54
405-530-038-0 $252.54
405-530-039-8 $252.54
405-530-040-6 $252.54
405-530-041-4 $252.54
405-530-042-2 $252.54
405-530-043-0 $252.54
405-540-001-6 $420.89
405-540-002-4 $420.89
405-540-003-2 $420.89
405-540-004-0 $420.89
405-540-005-7 $420.89
405-540-006-5 $420.89
405-540-007-3 $420.89
405-540-008-1 $420.89
405-540-009-9 $420.89
405-540-010-7 $420.89
405-540-011-5 $420.89
405-540-012-3 $420.89
405-540-013-1 $420.89
405-540-014-9 $420.89
405-540-015-6 $420.89
405-540-016-4 $420.89
405-540-017-2 $420.89
461
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-540-018-0 $420.89
405-540-019-8 $420.89
405-540-020-6 $420.89
405-540-021-4 $420.89
405-540-022-2 $420.89
405-540-023-0 $420.89
405-540-024-8 $420.89
405-540-025-5 $420.89
405-540-026-3 $420.89
405-540-027-1 $420.89
405-540-028-9 $420.89
405-540-029-7 $420.89
405-540-030-5 $420.89
405-540-031-3 $420.89
405-540-032-1 $420.89
405-540-033-9 $420.89
405-540-034-7 $420.89
405-540-035-4 $420.89
405-540-036-2 $420.89
405-540-037-0 $420.89
405-540-038-8 $420.89
405-540-039-6 $420.89
405-540-040-4 $420.89
405-540-041-2 $420.89
405-540-042-0 $420.89
405-540-043-8 $420.89
405-540-044-6 $420.89
405-540-045-3 $420.89
405-540-046-1 $420.89
405-540-047-9 $420.89
405-540-048-7 $420.89
405-540-049-5 $420.89
405-540-050-3 $420.89
405-540-051-1 $420.89
405-540-052-9 $420.89
405-540-053-7 $420.89
405-540-054-5 $420.89
405-540-055-2 $420.89
405-540-056-0 $420.89
405-540-057-8 $420.89
405-540-058-6 $420.89
405-540-059-4 $420.89
405-540-060-2 $420.89
405-540-061-0 $420.89
405-540-062-8 $420.89
405-540-063-6 $420.89
405-540-064-4 $420.89
405-540-065-1 $420.89
462
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-540-066-9 $420.89
405-540-067-7 $420.89
405-540-068-5 $420.89
405-540-069-3 $420.89
405-540-070-1 $420.89
405-540-071-9 $420.89
405-540-072-7 $420.89
405-540-073-5 $420.89
405-540-074-3 $420.89
405-540-075-0 $420.89
405-540-076-8 $420.89
405-540-077-6 $420.89
405-540-078-4 $420.89
405-540-079-2 $420.89
405-540-080-0 $420.89
405-540-081-8 $420.89
405-540-082-6 $420.89
405-540-083-4 $420.89
405-540-084-2 $420.89
405-540-085-9 $420.89
405-540-086-7 $420.89
405-540-087-5 $420.89
405-540-088-3 $420.89
405-540-089-1 $420.89
405-540-090-9 $420.89
405-540-091-7 $420.89
405-540-092-5 $420.89
405-540-093-3 $420.89
405-540-094-1 $420.89
405-540-095-8 $420.89
405-540-096-6 $420.89
405-540-097-4 $420.89
405-540-098-2 $420.89
405-540-099-0 $420.89
405-540-100-6 $420.89
405-540-101-4 $420.89
405-550-001-3 $420.89
405-550-002-1 $420.89
405-550-003-9 $420.89
405-550-004-7 $420.89
405-550-005-4 $420.89
405-550-006-2 $420.89
405-550-007-0 $420.89
405-550-008-8 $420.89
405-550-009-6 $420.89
405-550-010-4 $420.89
405-550-011-2 $420.89
405-550-012-0 $420.89
463
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-550-013-8 $420.89
405-550-014-6 $420.89
405-550-015-3 $420.89
405-550-016-1 $420.89
405-550-017-9 $420.89
405-550-018-7 $420.89
405-550-019-5 $420.89
405-550-020-3 $420.89
405-550-021-1 $420.89
405-550-022-9 $420.89
405-550-023-7 $420.89
405-550-024-5 $420.89
405-550-025-2 $420.89
405-550-026-0 $420.89
405-550-027-8 $420.89
405-550-028-6 $420.89
405-550-029-4 $420.89
405-550-030-2 $420.89
405-550-031-0 $420.89
405-550-032-8 $420.89
405-550-033-6 $420.89
405-550-034-4 $420.89
405-550-035-1 $420.89
405-550-036-9 $420.89
405-550-037-7 $420.89
405-550-038-5 $420.89
405-550-039-3 $420.89
405-550-040-1 $420.89
405-550-041-9 $420.89
405-550-042-7 $420.89
405-550-043-5 $420.89
405-550-044-3 $420.89
405-550-045-0 $420.89
405-550-046-8 $420.89
405-550-047-6 $420.89
405-550-048-4 $420.89
405-550-049-2 $420.89
405-550-050-0 $420.89
405-550-051-8 $420.89
405-550-052-6 $420.89
405-550-053-4 $420.89
405-550-054-2 $420.89
405-550-055-9 $420.89
405-550-056-7 $420.89
405-550-057-5 $420.89
405-550-058-3 $420.89
405-550-059-1 $420.89
405-550-060-9 $420.89
464
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-550-061-7 $420.89
405-550-062-5 $420.89
405-550-063-3 $420.89
405-550-064-1 $420.89
405-550-065-8 $420.89
405-550-066-6 $420.89
405-550-067-4 $420.89
405-550-068-2 $420.89
405-550-069-0 $420.89
405-550-070-8 $420.89
405-550-071-6 $420.89
405-550-072-4 $420.89
405-550-073-2 $420.89
405-550-074-0 $420.89
405-550-075-7 $420.89
405-550-076-5 $420.89
405-550-077-3 $420.89
405-550-078-1 $420.89
405-550-079-9 $420.89
405-560-001-1 $420.89
405-560-002-9 $420.89
405-560-003-7 $420.89
405-560-004-5 $420.89
405-560-005-2 $420.89
405-560-006-0 $420.89
405-560-007-8 $420.89
405-560-008-6 $420.89
405-560-009-4 $420.89
405-560-010-2 $420.89
405-560-011-0 $420.89
405-560-012-8 $420.89
405-560-013-6 $420.89
405-560-014-4 $420.89
405-560-015-1 $420.89
405-560-016-9 $420.89
405-560-017-7 $420.89
405-560-018-5 $420.89
405-560-019-3 $420.89
405-560-020-1 $420.89
405-560-021-9 $420.89
405-560-022-7 $420.89
405-560-023-5 $420.89
405-560-024-3 $420.89
405-560-025-0 $420.89
405-560-026-8 $420.89
405-560-027-6 $420.89
405-560-028-4 $420.89
405-560-029-2 $420.89
465
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-560-030-0 $420.89
405-560-031-8 $420.89
405-560-032-6 $420.89
405-560-033-4 $420.89
405-560-034-2 $420.89
405-560-035-9 $420.89
405-560-036-7 $420.89
405-560-037-5 $420.89
405-560-038-3 $420.89
405-560-039-1 $420.89
405-560-040-9 $420.89
405-560-041-7 $420.89
405-560-042-5 $420.89
405-560-043-3 $420.89
405-560-044-1 $420.89
405-560-045-8 $420.89
405-560-046-6 $420.89
405-560-047-4 $420.89
405-560-048-2 $420.89
405-560-049-0 $420.89
405-560-050-8 $420.89
405-560-051-6 $420.89
405-560-052-4 $420.89
405-560-053-2 $420.89
405-560-054-0 $420.89
405-560-055-7 $420.89
405-560-056-5 $420.89
405-560-057-3 $420.89
405-560-058-1 $420.89
405-560-059-9 $420.89
405-560-060-7 $420.89
405-560-061-5 $420.89
405-560-062-3 $420.89
405-560-063-1 $420.89
405-560-064-9 $420.89
405-560-065-6 $420.89
405-560-066-4 $420.89
405-560-067-2 $420.89
405-560-068-0 $420.89
405-570-001-9 $252.54
405-570-002-7 $252.54
405-570-003-5 $252.54
405-570-004-3 $252.54
405-570-005-0 $252.54
405-570-006-8 $252.54
405-570-007-6 $252.54
405-570-008-4 $252.54
405-570-009-2 $252.54
466
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-570-010-0 $252.54
405-570-011-8 $252.54
405-570-012-6 $252.54
405-570-013-4 $252.54
405-570-014-2 $252.54
405-570-015-9 $252.54
405-570-016-7 $252.54
405-570-017-5 $252.54
405-570-018-3 $252.54
405-570-019-1 $252.54
405-570-020-9 $252.54
405-570-021-7 $252.54
405-570-022-5 $252.54
405-570-023-3 $252.54
405-570-024-1 $252.54
405-570-025-8 $252.54
405-570-026-6 $252.54
405-570-027-4 $252.54
405-570-028-2 $252.54
405-570-029-0 $252.54
405-570-030-8 $252.54
405-570-031-6 $252.54
405-570-032-4 $252.54
405-570-033-2 $252.54
405-570-034-0 $252.54
405-570-035-7 $252.54
405-570-036-5 $252.54
405-570-037-3 $252.54
405-570-038-1 $252.54
405-570-039-9 $252.54
405-570-040-7 $252.54
405-570-041-5 $252.54
405-570-042-3 $252.54
405-570-043-1 $252.54
405-570-044-9 $252.54
405-570-045-6 $252.54
405-570-046-4 $252.54
405-570-047-2 $252.54
405-570-048-0 $252.54
405-570-049-8 $252.54
405-570-050-6 $252.54
405-570-051-4 $252.54
405-570-052-2 $252.54
405-570-053-0 $252.54
405-570-054-8 $252.54
405-570-055-5 $252.54
405-570-056-3 $252.54
405-570-057-1 $252.54
467
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-570-058-9 $252.54
405-570-059-7 $252.54
405-570-060-5 $252.54
405-570-061-3 $252.54
405-570-062-1 $252.54
405-570-063-9 $252.54
405-570-064-7 $252.54
405-570-065-4 $252.54
405-570-066-2 $252.54
405-570-067-0 $252.54
405-570-068-8 $252.54
405-570-069-6 $252.54
405-580-001-7 $420.89
405-580-002-5 $420.89
405-580-003-3 $420.89
405-580-004-1 $420.89
405-580-005-8 $420.89
405-580-006-6 $420.89
405-580-007-4 $420.89
405-580-008-2 $420.89
405-580-009-0 $420.89
405-580-010-8 $420.89
405-580-011-6 $420.89
405-580-012-4 $420.89
405-580-013-2 $420.89
405-580-014-0 $420.89
405-580-015-7 $420.89
405-580-016-5 $420.89
405-580-017-3 $420.89
405-580-018-1 $420.89
405-580-019-9 $420.89
405-580-020-7 $420.89
405-580-021-5 $420.89
405-580-022-3 $420.89
405-580-023-1 $420.89
405-580-024-9 $420.89
405-580-025-6 $420.89
405-580-026-4 $420.89
405-580-027-2 $420.89
405-580-028-0 $420.89
405-580-029-8 $420.89
405-580-030-6 $420.89
405-580-031-4 $420.89
405-580-032-2 $420.89
405-580-033-0 $420.89
405-580-034-8 $420.89
405-580-035-5 $420.89
405-580-036-3 $420.89
468
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-580-037-1 $420.89
405-580-038-9 $420.89
405-580-039-7 $420.89
405-580-040-5 $420.89
405-580-041-3 $420.89
405-580-042-1 $420.89
405-580-043-9 $420.89
405-580-044-7 $420.89
405-580-045-4 $420.89
405-580-046-2 $420.89
405-580-047-0 $420.89
405-580-048-8 $420.89
405-580-049-6 $420.89
405-580-050-4 $420.89
405-580-051-2 $420.89
405-580-052-0 $420.89
405-580-053-8 $420.89
405-580-054-6 $420.89
405-580-055-3 $420.89
405-580-056-1 $420.89
405-580-057-9 $420.89
405-580-058-7 $420.89
405-580-059-5 $420.89
405-580-060-3 $420.89
405-580-061-1 $420.89
405-580-062-9 $420.89
405-580-063-7 $420.89
405-580-064-5 $420.89
405-580-065-2 $420.89
405-580-066-0 $420.89
405-580-067-8 $420.89
405-590-001-5 $4,656.15
405-590-002-3 $2,379.46
405-590-003-1 $2,326.52
405-590-004-9 $56.06
405-600-001-3 $420.89
405-600-002-1 $420.89
405-600-003-9 $420.89
405-600-004-7 $420.89
405-600-005-4 $420.89
405-600-006-2 $420.89
405-600-007-0 $420.89
405-600-008-8 $420.89
405-600-009-6 $420.89
405-600-010-4 $420.89
405-600-011-2 $420.89
405-600-012-0 $420.89
405-600-013-8 $420.89
469
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-600-014-6 $420.89
405-600-015-3 $420.89
405-600-016-1 $420.89
405-600-017-9 $420.89
405-600-018-7 $420.89
405-600-019-5 $420.89
405-600-020-3 $420.89
405-600-021-1 $420.89
405-600-022-9 $420.89
405-600-023-7 $420.89
405-600-024-5 $420.89
405-600-025-2 $420.89
405-600-026-0 $420.89
405-600-027-8 $420.89
405-600-028-6 $420.89
405-600-029-4 $420.89
405-600-030-2 $420.89
405-600-031-0 $420.89
405-600-032-8 $420.89
405-600-033-6 $420.89
405-600-034-4 $420.89
405-600-035-1 $420.89
405-600-036-9 $420.89
405-600-037-7 $420.89
405-600-038-5 $420.89
405-600-039-3 $420.89
405-600-040-1 $420.89
405-600-041-9 $420.89
405-600-042-7 $420.89
405-600-043-5 $420.89
405-600-044-3 $420.89
405-600-045-0 $420.89
405-600-046-8 $420.89
405-600-047-6 $420.89
405-600-048-4 $420.89
405-600-049-2 $420.89
405-600-050-0 $420.89
405-600-051-8 $420.89
405-600-052-6 $420.89
405-600-053-4 $420.89
405-600-054-2 $420.89
405-600-055-9 $420.89
405-600-056-7 $420.89
405-600-057-5 $420.89
405-610-001-1 $420.89
405-610-002-9 $420.89
405-610-003-7 $420.89
405-610-004-5 $420.89
470
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-610-005-2 $420.89
405-610-006-0 $420.89
405-610-007-8 $420.89
405-610-008-6 $420.89
405-610-009-4 $420.89
405-610-010-2 $420.89
405-610-011-0 $420.89
405-610-012-8 $420.89
405-610-013-6 $420.89
405-610-014-4 $420.89
405-610-015-1 $420.89
405-610-016-9 $420.89
405-610-017-7 $420.89
405-610-018-5 $420.89
405-610-019-3 $420.89
405-610-020-1 $420.89
405-610-021-9 $420.89
405-610-022-7 $420.89
405-610-023-5 $420.89
405-610-024-3 $420.89
405-610-025-0 $420.89
405-610-026-8 $420.89
405-610-027-6 $420.89
405-610-028-4 $420.89
405-610-029-2 $420.89
405-610-030-0 $420.89
405-610-031-8 $420.89
405-610-032-6 $420.89
405-610-033-4 $420.89
405-610-034-2 $420.89
405-610-035-9 $420.89
405-610-036-7 $420.89
405-610-037-5 $420.89
405-610-038-3 $420.89
405-610-039-1 $420.89
405-610-040-9 $420.89
405-610-041-7 $420.89
405-610-042-5 $420.89
405-610-043-3 $420.89
405-610-044-1 $420.89
405-610-045-8 $420.89
405-610-046-6 $420.89
405-610-047-4 $420.89
405-610-048-2 $420.89
405-610-049-0 $420.89
405-610-050-8 $420.89
405-610-051-6 $420.89
405-610-052-4 $420.89
471
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-610-053-2 $420.89
405-610-054-0 $420.89
405-620-001-9 $420.89
405-620-002-7 $420.89
405-620-003-5 $420.89
405-620-004-3 $420.89
405-620-005-0 $420.89
405-620-006-8 $420.89
405-620-007-6 $420.89
405-620-008-4 $420.89
405-620-009-2 $420.89
405-620-010-0 $420.89
405-620-011-8 $420.89
405-620-012-6 $420.89
405-620-013-4 $420.89
405-620-014-2 $420.89
405-620-015-9 $420.89
405-620-016-7 $420.89
405-620-017-5 $420.89
405-620-018-3 $420.89
405-620-019-1 $420.89
405-620-020-9 $420.89
405-620-021-7 $420.89
405-630-001-7 $420.89
405-630-002-5 $420.89
405-630-003-3 $420.89
405-630-004-1 $420.89
405-630-005-8 $420.89
405-630-006-6 $420.89
405-630-007-4 $420.89
405-630-008-2 $420.89
405-630-009-0 $420.89
405-630-010-8 $420.89
405-630-011-6 $420.89
405-630-012-4 $420.89
405-630-013-2 $420.89
405-630-014-0 $420.89
405-630-015-7 $420.89
405-630-016-5 $420.89
405-630-017-3 $420.89
405-630-018-1 $420.89
405-630-019-9 $420.89
405-630-020-7 $420.89
405-630-021-5 $420.89
405-630-022-3 $420.89
405-630-023-1 $420.89
405-630-024-9 $420.89
405-630-025-6 $420.89
472
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-630-026-4 $420.89
405-630-027-2 $420.89
405-630-028-0 $420.89
405-630-029-8 $420.89
405-630-030-6 $420.89
405-630-031-4 $420.89
405-630-032-2 $420.89
405-630-033-0 $420.89
405-630-034-8 $420.89
405-630-035-5 $420.89
405-630-036-3 $420.89
405-630-037-1 $420.89
405-630-038-9 $420.89
405-630-039-7 $420.89
405-630-040-5 $420.89
405-630-041-3 $420.89
405-630-042-1 $420.89
405-630-043-9 $420.89
405-630-044-7 $420.89
405-630-045-4 $420.89
405-630-046-2 $420.89
405-640-001-5 $420.89
405-640-002-3 $420.89
405-640-003-1 $420.89
405-640-004-9 $420.89
405-640-005-6 $420.89
405-640-006-4 $420.89
405-640-007-2 $420.89
405-640-008-0 $420.89
405-640-009-8 $420.89
405-640-010-6 $420.89
405-640-011-4 $420.89
405-640-012-2 $420.89
405-640-013-0 $420.89
405-640-014-8 $420.89
405-640-015-5 $420.89
405-640-016-3 $420.89
405-640-017-1 $420.89
405-640-018-9 $420.89
405-640-019-7 $420.89
405-640-020-5 $420.89
405-640-021-3 $420.89
405-640-022-1 $420.89
405-640-023-9 $420.89
405-640-024-7 $420.89
405-640-025-4 $420.89
405-640-026-2 $420.89
405-640-027-0 $420.89
473
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26
405-640-028-8 $420.89
405-640-029-6 $420.89
405-640-030-4 $420.89
405-640-031-2 $420.89
405-640-032-0 $420.89
405-640-033-8 $420.89
405-640-034-6 $420.89
405-640-035-3 $420.89
405-640-036-1 $420.89
405-640-037-9 $420.89
405-640-038-7 $420.89
405-640-039-5 $420.89
405-640-040-3 $420.89
405-640-041-1 $420.89
405-640-042-9 $420.89
405-640-043-7 $420.89
405-640-044-5 $420.89
405-640-045-2 $420.89
405-640-046-0 $420.89
405-640-047-8 $420.89
405-640-048-6 $420.89
405-640-049-4 $420.89
405-640-050-2 $420.89
405-640-051-0 $420.89
405-640-052-8 $420.89
405-640-053-6 $420.89
405-640-054-4 $420.89
405-640-055-1 $420.89
405-640-056-9 $420.89
405-640-057-7 $420.89
405-640-058-5 $420.89
405-640-059-3 $420.89
405-640-060-1 $420.89
405-640-061-9 $420.89
405-640-062-7 $420.89
405-640-063-5 $420.89
405-640-064-3 $420.89
405-640-065-0 $420.89
405-640-066-8 $420.89
405-640-067-6 $420.89
405-640-068-4 $420.89
405-640-069-2 $420.89
405-640-070-0 $420.89
405-640-071-8 $420.89
405-640-072-6 $420.89
405-640-073-4 $420.89
405-640-074-2 $420.89
405-640-075-9 $420.89
474
City of Richmond
Hilltop LMD
Final Engineer’s Report, FY 2025-26