July 1, 2025
Library and Community Services
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager of Community
Services
Kate Eppler, Deputy Director of Community Services –
Library
Christopher Larsen, Library Services Manager
SUBJECT:
Contract with Corovan Moving & Storage Co. to Relocate
the Main Library
FINANCIAL IMPACT: The proposed expenditure of $49,814.84 will come from the Main Library renovation project budget (Account
String: 20136031-400708-AR231).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Richmond Public Library’s Main Library building at 325
Civic Center Plaza is planned to close on August 1, 2025, so that work on the Main Library renovation project can begin. Moving assistance will be needed to relocate
books and equipment to the temporary Main Library (in
Richmond Memorial Auditorium side rooms) and to
relocate staff desks to the Employment & Training
Building at 330 25th Street.
RECOMMENDED ACTION: APPROVE a contract with Corovan Moving & Storage Co. for $49,814.84, with a term beginning July 1, 2025, and ending June 30, 2026, for moving services for
relocation of materials from Richmond Main Library at
325 Civic Center Plaza to the temporary library site, and moving services for staff desks to 330 25th Street –
Community Services (Christopher Larsen 510-620-
AGENDA
REPORT
752
July 1, 2025
5524/Kate Eppler 510-620-5452/LaShonda White 510-
620-6828).
DISCUSSION:
The Richmond Main Library, located at 325 Civic Center Plaza, is one of three Richmond Public Library branches. Built in 1949 as the nation’s first glass-fronted library, the two-story, 31,500-square-foot facility houses central collections and support functions such as acquisitions and administration. Significant deferred maintenance has resulted in the need for major building and systems upgrades.
To address critical life-safety and infrastructure issues, the City was awarded a $9.7 million California State Library Building Forward grant in October 2022, with a 50% City match of $4.8 million. Additional City appropriations in 2023 and 2024 bring the total project funding to approximately $34 million. The revitalization project will begin construction in October 2025, with reopening expected in late 2027.
To maintain services during construction, library operations will temporarily relocate to the Richmond Memorial Auditorium’s conference rooms, and central support functions will move to the Employment & Training building at 330 25th Street. The KPA Group is assisting with planning and logistics for these relocations, including temporary infrastructure improvements and the setup of staff and public spaces.
Working with KPA, the Library and Public Works solicited and received three (3) quotes from moving companies (Attachment 1). Corovan Moving & Storage Co. was selected for their reasonable cost, approach to the project, and previous experience with library moves.
City staff are recommending City Council approve a contract with Corovan Moving & Storage Co. in an amount not to exceed $49,814.84, with a term beginning July 1, 2025, and ending June 30, 2026, for moving services and relocation of materials from Richmond Main Library at 325 Civic Center Plaza to the temporary library site, and moving services for staff desks to 330 25th Street (Attachment 2). Approval of the contract with Corovan will facilitate the timely establishment of a temporary library in the Civic Center area and will facilitate the continuation of library operations while the library’s headquarters are undergoing the planned extensive renovation.
SYNERGISTIC POLICIES:
The proposed contract approval is in line with City Council goal 3.1: Improve maintenance of built environment, parks, and new recreation infrastructure. The contract supports completion of the Main Library renovation project, which represents a substantial improvement to the City’s built environment. 753
July 1, 2025
DOCUMENTS ATTACHED:
Attachment 1 – Quote Summary
Attachment 2 – Contract
754
$17,268 $9,770 $18,000
N/A N/A N/A
N/A $18,150 $10,320
$12,361 $2,470 $4,260
N/A TBD N/A
$1,714 $2,100 $2,730
$4,801 $3,290 $11,160
$0 $1,263 $140
$1,500 $2,603 $2,220
TBD TBD $0
$1,173 TBD $1,500
$38,818 $39,645 $50,330
GRAND-TOTAL COST $40,759 $41,627 $52,847
OPTIONS CHOSEN - MOVE CO. RE-LOAD
SUB-TOTAL COST $38,818 $39,645 $50,330
PROPOSAL CONTINGENCY (5%) $1,941 $1,982 $2,517
MOVE INSURANCE - Valuation up to $100,000 (Other options with higher and lower valuations available) $1,173.06 TBD $1,500.00 MOVE INSURANCE - $0.60 (sixty cents) per Pound $34.49 TBD included Additive Option 1 - Provide Boxes 50 boxes free ($ for additional) $1,262.50 $70.00 per week? Additive Option 2 - Pack Workstation Items $50/each ($1500.00 +/-) $2,602.50 $2,220.00 Base Scope Floor 2 - Option A (Relocate existing workstations from Main Library to Temp Space) $4,801.24 $3,290.00 $11,160.00 Additional Service - Disassemble Cubicles at Library & Bring to Temp Space N/A $2655.00 (TBD) N/A Base Scope Floor 1 - Book Processing $1,714.34 $2,100.00 $2,730.00 Additive Option 1 - Set Books included $18,150.00 $10,320.00 PH. 2 - STAFF RELOCATION
Base Scope Floor 1 - Option A (Workstation Re-assembly)$12361.14 *Note: INCLUDES missing parts & pieces
$2470.00 *Note: DOES NOT INCLUDE
missing parts & pieces
$4260.00 **Note: INCLUDES missing
parts & pieces
Base Scope Item 1 - Relocate Bookshelves $17,268.21 (INCLUDES 1 for 1 Book Move) $9,770.00 $18,000.00
Base Scope Item 2 - Storage Solution for Books N/A $750/Wk. **NOTE: Richmond Staff packs books onto carts
$0 for 1 month unlimited + $5.00/cart (26 LF
of books/cart) **NOTE: Richmond Staff packs
books onto carts
CITY OF RICHMOND
TEMPORARY LIBRARY RELOCATION PROJECT - 03 24 2025
RELOCATION COMPONENT/COMPANY Corovan LEA Metropolitan Van & Storage PH. 1 - LIBRARY RELOCATION
Total Corovan quote of $49,814.84 reflects the additional cost of rental, delivery and pickup of moving carts for books to be transported from the Main Library to the temporary Library. This option was chosen by staff after consideration of staff safety and move logistics. With the additional expense, Corovan was still the best proposal and was selected after evaluation. 755
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Community Services - Library
Kate Eppler
[email protected]
(510) 620-5452
Moving services for relocation of materials from 325 Civic Center Plaza to the temporary library site, and moving services for staff desks at 330 25th street (Employment & Training) Corovan Moving & Storage Co.
10901 Biggie St
San Leandro, CA 94610
Nate Vieira-Ducey
(510) 504-5996
[email protected]
July 1, 2025
June 30, 2026
49,814.84
26 49,814.84
756
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________
I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Corovan Moving & Storage Co.
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_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
Corovan Moving & Storage Co.
Services as described in the quote, Exhibit H
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_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Kate Eppler
Kate Eppler
Corovan Moving & Storage Co.
759
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_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Kate Eppler
[email protected]
Corovan Moving & Storage Co.
Corovan Moving & Storage Co.
12302 Kerran St
Poway, CA 92064
[email protected]
760
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_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Corovan Moving & Storage Co.
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.
d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
Corovan Moving & Storage Co.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Corovan Moving & Storage Co.
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Corovan Moving & Storage Co.
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.
c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.
e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Corovan Moving & Storage Co.
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
Corovan Moving & Storage Co.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.
d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of Corovan Moving & Storage Co.
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Corovan Moving & Storage Co.
768
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.
Corovan Moving & Storage Co.
769
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
Corovan Moving & Storage Co.
770
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
Corovan Moving & Storage Co.
771
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
Corovan Moving & Storage Co.
772
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
Corovan Moving & Storage Co.
773
Quote ESTA00011748-4
QUOTED 04/28/2025
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 1 of 7
DESCRIPTION AMOUNT
Phase 1 - Library Relocation $18,934.83
Phase 2 Floor 1 - Option A $13,646.62
Phase 2 Floor 1 - Book Processing $1,838.52
Phase 2 Floor 2 - Option A $5,149.04
Bookcart Delivery $3,993.24
Bookcart Pickup $3,993.24
Book Cart Rental (2) Weeks - 100 Carts $2,000.00
Transportation Valuation - Option 2 $193.80
JOB NAME Temp Library Move
PREPARED FOR Kate Eppler, City of Richmond
[email protected], 510-620-5452
QUOTED BY Nate Vieira-Ducey
[email protected]
Non-Taxable Subtotal $49,139.45
Taxable Subtotal $609.84
Net Subtotal $49,749.29
Total Sales Tax* $65.55
Quote Total $49,814.84
JOB DESCRIPTION
810.00 - Richmond Temp Library
*Estimated Sales Tax. Actual tax may vary.
Contact Info: Company Name Title
Email Phone Signature Date
Billing Info: Company Name P.O.
Email Phone Address
IMPORTANT NOTICE: CAREFULLY READ THE CONTRACT DOCUMENTS AND MASTER SERVICES AGREEMENT ("MSA") https://corovan.com/clientmsa IF CUSTOMER AGREES, ACCEPT BY SIGNING BELOW. DELIVERY BY PAPER, EMAIL OR FAX IS BINDING. CONTACT COROVAN TO DISCUSS, OR IF YOU CANNOT ACCESS THE LINKED MSA OR CONTRACT DOCUMENTS. WITHOUT LIMITATION, THE MSA AND CONTRACT DOCUMENTS INCLUDES: AN ESTIMATED QUOTE FOR SERVICES, A VALUATION SELECTION, BINDING
RESPONSIBILITIES BETWEEN SOPHISTICATED BUSINESS PARTIES, LIMITS TO COROVAN'S LIABILITY, A WAIVER OF JURY TRIAL, ELECTS BINDING ARBITRATION IN SAN DIEGO UNDER CALIFORNIA LAW, AND AN ATTORNEYS' FEES CLAUSE. COROVAN’S QUOTED RATE IS OPEN FOR THIRTY DAYS FROM THE DATE ON THE QUOTE.
Please fill out and sign below acknowledging your acceptance and return to [email protected].
Exhibit H
774
OPERATIONAL PLAN ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 2 of 7 Friday 08/01/2025
Bookcart Delivery: 8:00 AM
2 Tractor & 1 Driver
4 Mover
1 Project Manager
Delivery of 100 bookcarts
Monday 08/11/2025
Phase 1 - Library Relocation: 8:00 AM
2 Bobtail & 1 Driver 4 Shrinkwrap Roll(s)
8 Mover
1 Supervisor
1 Project Manager
Crew to relocate all shelving and bookcarts from the main library areas that are moving to the temp space across the street. Library staff will empty shelves and place onto bookcarts. We will set up as per customer's drawings and layouts.
Tuesday 08/12/2025
Phase 1 - Library Relocation: 8:00 AM
2 Bobtail & 1 Driver 4 Shrinkwrap Roll(s)
8 Mover
1 Supervisor
1 Project Manager
Crew to relocate all shelving and bookcarts from the main library areas that are moving to the temp space across the street. Library staff will empty shelves and place onto bookcarts. We will set up as per customer's drawings and layouts.
Wednesday 08/13/2025
Phase 1 - Library Relocation: 8:00 AM
2 Bobtail & 1 Driver 4 Shrinkwrap Roll(s)
8 Mover
1 Supervisor
1 Project Manager
Crew to relocate all shelving and bookcarts from the main library areas that are moving to the temp space across the street. Library staff will empty shelves and place onto bookcarts. We will set up as per customer's drawings and layouts.
Friday 08/15/2025
Bookcart Pickup: 8:00 AM
2 Tractor & 1 Driver
4 Mover
775
OPERATIONAL PLAN ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 3 of 7 1 Project Manager
Pickup 100 bookcarts
Monday 09/08/2025
Phase 2 Floor 1 - Option A: 8:00 AM
1 Bobtail & 1 Driver
5 Mover
8 Installer
1 Project Manager
Build out existing workstations with pieces currently in room, provide remaining pieces required for complete workstations. Assume 2 upper cabinets and one pedestal per workstation. Refer to E&T Floor 1 Option A Phase 2 Floor 1 - Book Processing: 8:00 AM
1 Bobtail & 1 Driver
1 Mover
1 Project Manager
Base Scope Floor 1 – Book Processing – Relocate existing desks already at E&T Book Processing Room. Relocate lateral files from the main library. Refer to Book Processing Floor Plan
Tuesday 09/09/2025
Phase 2 Floor 1 - Option A: 8:00 AM
1 Bobtail & 1 Driver
5 Mover
8 Installer
1 Project Manager
Build out existing workstations with pieces currently in room, provide remaining pieces required for complete workstations. Assume 2 upper cabinets and one pedestal per workstation. Refer to E&T Floor 1 Option A Phase 2 Floor 2 - Option A: 8:00 AM
1 Bobtail & 1 Driver
4 Mover
5 Installer
1 Project Manager
Base Scope Floor 2 – Option A – Relocate staff workstations from Main Library to E&T Floor 2, refer to E&T Floor 2 Option A Wednesday 09/10/2025
Phase 2 Floor 2 - Option C: 8:00 AM
. . . . . .
776
OPERATIONAL PLAN ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 4 of 7 Customer removed this option
Additional Services
Book Cart Rental (2) Weeks - 100 Carts 100 Bookcart - 2 week rental 777
SCOPE OF SERVICES ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 5 of 7 MOVING COV Client N/A
Move all existing furniture X
Move existing file cabinets X
Move shelving X
Move private office furniture X
Move plants X
Move server room X
Move workstations X
Move artwork X
Move copiers X
Copiers and Printers must be serviced for a move by
customer's copy/printer vendor.
INSTALLATION COV Client N/A
Wall track X
Conference tables X
Overheads X
Shelving X
Modular Offices X
Workstations X
Field Measurement X
Specification X
Product Inventory X
Customer had done all field measurements and ensured all parts are there to tear down and rebuild the workstations.
Corovan can provide this service but additional costs will apply for pre move space planning.
PACKING COV Client N/A
Pack individual offices X
Pack supply room X
Pack conference room X
Pack common areas X
Pack file room X
Pack kitchen X
Pack library X
Customer to do all their own packing other than library contents moving. Library staff to empty shelves and load
TECH SERVICE
DISCONNECT/RECONNECT
COV Client N/A
PCs X
Printers X
Servers X
Copiers X
PLANNING COV Client N/A
Bldg / elev reservations X
Elec permits / cubicles X
Installation plans X
Destination signage X
Secure parking permits X
Office layout diagrams X
Certificate of insurance X
BRACING COV Client N/A
Gang and level files X
Hang artwork X
Brace bookcases X
Hang presentation board X
Hang whiteboards X
No seismic bracing is needed. Any unbolting and rebolting of shelving or bookcases will be done by customer. Corovan can provide these services if needed, but it wasn't specified on the RFP
SPECIALTY SERVICES COV Client N/A
Rigging X
Hold on van X
Crating X
Storage X
Space planning X
Disposal X
Computer Disconnect/Reconnect X
778
SCOPE OF SERVICES ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 6 of 7 tagged carts with books. Corovan did include a separate line item if customer wants us to pack employee's workstations.
Computer disconnect and reconnects will be handled by
customer. Systems will be prepped and ready for a move by customer.
More Assumptions: 1) Book shelves don't need to be unbolted. 2) The collections will be moved 1 for 1 and there no needed for measuring for expansion or contraction on book shelves. 3) Corovan will have exclusive use to the all buildings and elevators while performing the move. 4) Corovan will deliver 50 boxes and the labels needed for this move for free; although we feel you need many more boxes than 2 per person as per the RFP indicated. Pricing is estimated only and will be billed at time and materials used to complete the scope of work.
779
VALUATION ESTA00011748-4
QUOTED 04/28/2025
JOB NAME Temp Library Move
10901 Bigge Street, San Leandro, CA 94577 www.corovan.com Page 7 of 7
VALUATION OPTIONS Transportation
COST / MONTH
$0.60 Per Pound
$34.49
Option 1 – Valuation up to $2,500
$68.97
Option 2 – Valuation up to $10,000
$193.80
Option 3 - Valuation up to $50,000
$689.70
Option 4 - Valuation up to $100,000
$1,173.06
Option 5 - Valuation up to $250,000
$2,587.80
Option 6 - Valuation up to $500,000 $5,044.50
Option 7 – Third Party Insurance over $500,000, subject to underwriter’s approval Based on $9.69 per $1,000 worth of
coverage selected
In the event of item loss for which Corovan Moving & Storage Co. ("Corovan") is liable while the item(s) was (were) in Corovan's possession, Customer agrees that the Declared Value for the item loss is the lesser of the actual cost, including transportation costs, to the Customer of repairing, replacing, or reproducing the item loss: (iii) the fair market value of the item loss on the date Customer knows or should know the of the item loss: (iii) $0.60 per pound of the item when purchased per MSA § 17(b). Customer may, by selection below, increase Corovan's liability on all the items subject to services up to indicated dollar limits, by purchasing Additional Valuation. Additional Valuation is not valid unless purchased before any item loss. Customer's failure to purchase Additional Valuation is an acceptance of the Declared Value.
100% CO-INSURANCE applicable to Option 7: This is third party coverage to the insured / Customer. If the coverage is not equal to the damage or loss of the items subject to services, Corovan will not be responsible for any loss deficit. The Customer / insured shall bear any loss deficit.
780
July 1, 2025
Library and Community Services
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager of Community
Services
Kate Eppler, Deputy Director of Community Services-
Library
Christopher Larsen, Library Services Manager
Subject:
Purchase of Mobile Shelving for Temporary Civic Center
Library
FINANCIAL IMPACT: The proposed $30,000 expenditure will come from the Library Impact Fee Fund (Account String: 21741055-
400604).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Main Library will be moving to temporary quarters in Civic Center during the Main Library renovation. To
maximize functionality in the smaller space, the Library is requesting to purchase moveable shelves that can be
temporarily pushed aside to make way for other activities and events.
RECOMMENDED ACTION: APPROVE the purchase of 14 mobile, double-sided display shelves from Demco for a purchase price not to
exceed $30,000 — Community Services (Christopher
Larsen 510-620-5524/Kate Eppler 510-620-5452).
AGENDA
REPORT
781
July 1, 2025
DISCUSSION:
The Richmond Main Library, built in 1949 and located at 325 Civic Center Plaza, serves as the central branch of the Richmond Public Library system. Decades of deferred maintenance have created the need for major repairs and upgrades.
To address these issues, the City has secured nearly $34 million in funding through state grants and local appropriations. Planning is complete, and construction is scheduled to begin in October 2025, with reopening expected in late 2027. During renovations, library services will temporarily relocate to the Richmond Memorial Auditorium.
Outreach and planning phases for the renovation project have completed, and construction work is scheduled to begin in October 2025, with an estimated Main Library re-opening in late 2027. To maintain continuity of library services during the construction period, the Main Library’s functions will be relocating to several of the conference rooms at the Richmond Memorial Auditorium: the Bermuda, Catalina, Emerald and Drummond rooms.
Relocating Main Library services to the Richmond Memorial Auditorium conference rooms will reduce available space from approximately 30,000 square feet to 4,000 square feet. To maximize flexibility within the limited space, City staff propose the purchase of moveable bookshelves that will allow for reconfiguration of the temporary library as needed.
The recommended Demco Americana Double-Faced Mobile Bookshelves offer durable, attractive shelving that supports public access to the collection while enabling staff to easily clear floor space for programming such as children’s storytime, “Read to a Dog,” and other regular events. Although proprietary to Demco, these shelves were selected following a review of three comparable options, based on quality, design, mobility, and cost.
DOCUMENTS ATTACHED:
Attachment 1 – Quote
Attachment 2 – Quote Summary
782
P.O. Box 7488 Reference: T5163007 Madison, WI 53707-7488 Contract/Bid ID: CM0274 PH 800-462-8709 FAX 888-329-4728 Quote Date: 6/12/25 Quote Expiration Date: 7/11/25
NAME: City of Richmond
CONTACT: KATE EPPLER
PHONE: 510-620-5452
EMAIL: [email protected]
1 14 W20519260 Americana Mobile Bkstore DisplShelving Flat Veneer 48x36x30" 1,653.46 Net 23,148.44 Wood Finsih
Natural Oak
PLEASE NOTE: This item may not be returned unless damaged or defective. ___________________________________________________
Order Subtotal 23,148.44
___________________________________________________
*Shipping/Processing 1,358.61
Sales Tax 2,389.44
Grand Total 26,896.49
___________________________________________________
*Delivery Provisions: This quote has been specifically prepared to deliver with:
Tailgate Delivery : 1313.6
Call Ahead - Delivery App: 0.00
Inside Delivery : 45.00
Additional Note: PRICING: No additional promotions or discounts may be combined with this bid/quote. Reductions in volume may affect the quoted pricing.
ESTIMATED DELIVERY: 6 weeks after receipt of complete and accurate order. Lead times may vary depending on time of order and availabl products.
SHIPPING AND PROCESSING: Standard shipping is for tailgate delivery. Liftgate truck and inside delivery are additional services and those charges are in addition to the tailgate delivery charge. See attached freight terms for explanation of delivery services.
PAYMENT TERMS: Net/30 days subject to Accounting approval. Pre-payment may be required.
REFER TO QUOTE: Please reference quote X5150021 when ordering to receive discounted pricing and shipping charges. Quote pricing may not be applied if quote number is not referenced.
FURNITURE AND EQUIPMENT: Furniture and equipment items are non-returnable unless received damaged or defective RESTOCKING FEES: Products are non-returnable unless received damaged or defective. If returnable, restocking fees may apply.
CANCELLATIONS: Once the order is placed and processing has started the order may not be cancelled without approval from Demco and/or manufacturer of product. Cancellation fees may apply.
Order Provisions: Please note the attached freight terms.
BILL TO: SHIP TO: CONTACT: SALES REP:
______________________________ ______________________________ ______________________________ ______________________________ City of Richmond Kate Eppler KATE EPPLER Connor Manthey Accts Payable Richmond Public Library RICHMOND PUBLIC LIBRARY Email: [email protected] PO Box 4046 403 Civic Center Plaza 403 CIVIC CENTER PLAZA Phone: 800-462-8709 Richmond CA 94804-0046 Richmond CA 94804-1630 RICHMOND CA 94804-1630 Fax: 888-329-4728 783
Division/Department:
_________________________ Quote Summary Form Form completed by: _________Kate Eppler____________ PR# Bidders' Names:
Unit Ext. Unit Ext. Unit Ext.
Price Price Price Price Price Price
Item 1 price: $_2109.90__________$_29,538.60__________$1,653.46 23,148.44 $1449.86______ $20,298.04__
1. Descript: Double-sided mobile shelving
Manufacturer offered by bidder:
Model offered by bidder:
Item 2 price: $___________ $___________ $___________ $___________ $___________ $___________
2. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 3 price: $___________ $___________ $___________ $___________ $___________ $___________
3. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 4 price: $___________ $___________ $___________ $___________ $___________ $___________
4. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 5 price: $___________ $___________ $___________ $___________ $___________ $___________
5. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Sub-Total: $29538.60___ $23,148.44_ $20928.04____
Shipping & Handling, if any $3,050.94___ $1358.61__ $3277.8____ Add tax at current rate (9.75%) $29,880.03 $2389.44__ $1979.06_ Grand Total $35,469.57 $26,896.49 $25,554.95
Notes:
Quote Submittal Deadline:
Mfg: Atlantis
Mdl: 92-40038-LTOAK
Vernon Demco The Library StoreQuote Title: Mobile Shelving for Temporary Library Quote No.
Mfg: Russwood
Mdl: 19281002-NATOAK
Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Mdl: Mdl: Mdl:
Mfg: Americana
Mdl: W20519260
Mfg:
Mdl:
Mfg:
Mdl:
Mfg:
Mdl:
Mdl:
Mfg:
Mfg:
Mdl:
Mfg:
Mdl:
Use more pages as necessary 12 DEC 2022 1784
July 1, 2025
Library and Community Services
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager – Community
Services
Gabino Arredondo, Project Manager
SUBJECT:
Contract Amendment No. 2 with Charleston Mobility for
Electric Bikeshare Operations
FINANCIAL IMPACT: The expenditure is being proposed for approval from the funds set aside via the Fiscal Year 2025-26
Environmental and Community Investment Agreement
(ECIA) Transportation Budget and based on the First
Mile/Last Mile Transportation Strategic Plan (Account
String: 11785051 400201 2A109).
PREVIOUS COUNCIL
ACTION:
June 4, 2019
July 20, 2021
August 24, 2022
September 12, 2023
January 28, 2025
STATEMENT OF THE
ISSUE:
City staff is requesting City Council approval to execute a second contract amendment with sole-source provider
Charleston Mobility to continue operations of the City of Richmond electric bikeshare program.
RECOMMENDED ACTION:
APPROVE a second contract amendment with
Charleston Mobility in an amount not to exceed $410,000 for a total not to exceed contract amount of $3,150,341, with a term ending September 19, 2028, to support the
continued operation of the citywide electric bikeshare
program; and APPROPRIATE $410,000 from the
Environmental and Community Investment Agreement
(ECIA) Transportation budget to cover the cost of the
AGENDA
REPORT
785
July 1, 2025
contract amendment – Community Services (LaShonda
White 510-620-6828/Gabino Arredondo 510-620-6606).
DISCUSSION:
On July 18, 2018, the City of Richmond and the Metropolitan Transportation Commission (MTC) entered a grant funding agreement in the amount of $1,024.000 to fund the Bike Share Capital Program to plan and to operate a pilot electric bikeshare program. The program was to fund a total of 250 electric bikes located amongst 25 bike hubs within an approved project area. This grant helped launch the City of Richmond’s electric bikeshare program. Since the launch and expiration of the MTC grant on December 2022, the City has funded the bikeshare program out of Environmental and Community Investment Agreement (ECIA) Transportation funds, which are meant to fund programs and projects that will reduce greenhouse gas (GHG) emissions.
The goal of the Bike Share Capital Program was to expand bicycle access and use through bike sharing and to facilitate multimodal transportation in connection with transit and other regional bike share operators. The MTC funding was intended to help project sponsors with capital purchases and implementation costs, including outreach.
On June 15, 2020, the Richmond Transportation Division successfully launched the electric bikeshare program.
In mid-June 2022, the bikeshare program accomplished nearly two years of uninterrupted bike share operations, and Richmond received recognition as an innovative micromobility leader.
Unfortunately, in early July 2022, national news reports announced that Richmond’s bikeshare contractor, Bolt Mobility, had abruptly ceased operations within several markets leaving behind hundreds of locked bikes and hubs without notice. Bolt Mobility left approximately 60 bikes at various hubs throughout the City and defaulted on their local warehouse lease containing over 150 additional bikes (many in various states of disrepair) and hub equipment.
Emergency Contract and Program Relaunch Delays
On August 19, 2022, City Council approved an emergency bikeshare sole-source contract with Charleston Mobility (also known as Ride Today), who was committed to salvage the remaining eBike equipment and relaunch the program within a matter of months. The emergency eBike Share Plan was developed to fulfill obligations under the Richmond Rising Transformative Climate Communities (TCC) Grant and support the relaunch of the bikeshare program. The plan limited deployment to a maximum of 100 bikes to allow time for program stabilization, equipment repair, community engagement, strategic growth planning, and evaluation of the previous program’s effectiveness.
786
July 1, 2025
Electric Bikeshare Update
The City and Ride Today had a soft launch in September 2023 which included four (4) bike hubs, and 27 deployed bikes, with the official launch in February 2024. Through May 2025, there have been an additional nine (9) hubs, of which six (6) of these are located in the TCC Project Areas (i.e., Iron Triangle, Coronado, and Santa Fe Neighborhood Councils). The bikeshare relaunch was funded through ECIA Transportation funding.
To support continued funding, on November 20, 2024, the ECIA Transportation Committee received a presentation from Ride Today staff on the bikeshare partnership with the City and approved a recommendation to City Council for $577,484 in ECIA funds to sustain the program for an additional eight (8) months. The current system statistics and key performance indicators for the bikeshare program are listed below in Table 1.
Table 1
Milestone % / # Completed (Indicator)
Total # of ridership since launch of program 2200+
Repeat users 432
Average trips per user 2.86
Co2 Emissions Saved 16.9 metric tons
Positive experience during ridership 90%
Recommended Action and Next Steps
As the ECIA Transportation Committee is not currently meeting due to lack of quorum, City staff recommends that the City Council approve a second amendment to the contract with Charleston Mobility and appropriate $410,000 in ECIA funds to support continued program operations for an additional six (6) months. The estimated monthly cost is approximately $68,000. City staff will work collaboratively with Ride Today and grant writers on the City’s approved, on-call list to research opportunities for grants to sustain this program in the long-term.
As with many other transportation services, the fees collected by users never equate to the cost to operate the program. If there is a desire to continue to provide bikeshare services for Richmond residents, the City will need to subsidize the program and/or in collaboration with Ride Today, find grant opportunities to sustain the program.
Additional City staff have been added to support the Transportation Division which will allow for more focused efforts on researching and applying for bikeshare-related grants.
In addition, Ride Today hired a government grant funding team in Washington, D.C. with a focus on locating and applying for grant funding.
Future plans for the bikeshare program include expanding by ten additional hub locations and deploying 50 more bikes to improve accessibility and meet increasing demand. Ride Today will continue outreach efforts to grow the user base, including neighborhood engagement, public tabling events, social media campaigns, partnerships with local organizations, listening sessions, surveys, and coordination with neighboring 787
July 1, 2025
cities to support regional expansion. Program growth is critical to long-term sustainability.
Efforts will also focus on securing key partnerships, such as a title sponsor(s), lead safety sponsor(s), and additional sponsorships, to support program growth and sustainability. Additionally, the funding will prioritize pursuing grant funding opportunities while implementing strategies to boost ridership and maximize bike utilization, fostering a more connected and sustainable transportation network.
SYNERGISTIC POLICIES:
The Richmond First Mile/Last Mile Transportation Strategic Plan builds upon recent planning efforts that focus on improved transit connectivity, enhanced accessibility, and reduced greenhouse gas emissions.
The Bicycle Master Plan sets forth a blueprint for completion of a 145-mile system of bikeways and support facilities within Richmond. The Plan builds upon the existing system of on-street and off-street bicycle facilities throughout the City, focusing on connections between neighborhoods, safe routes to schools and access to major destinations such as employment centers, stores and shops, parks, trails and open space areas. The Plan also includes criteria for defining different types of bicycle facilities, a listing of priority projects, recommendations for increasing the supply of bicycle parking, design standards and education and safety programs. One of the goals includes increasing the number of people of all ages and backgrounds who bicycle for transportation, recreation and health.
DOCUMENTS ATTACHED:
Attachment 1 – Charleston Mobility Emergency Bike Share Contract Attachment 2 – Charleston Mobility Bike Share Contract Amendment 1 Attachment 3 – Proposed Charleston Mobility Bike Share Contract Amendment 2 Attachment 4 – E-Bike Share Update Presentation
788
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties.
The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term.
The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit.
City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations.
Contractor shall provide those services and carry out
that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations.
City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
Transportation Denée Evans
[email protected] 621-1718
Electric Bike Share Operations and expansion
CHARLESTON MOBILITY, LLC
433 BISHOP STREET, SUITE B1
ATLANTA, GA 30318
DAVID TOUWSMA
(404) 229-9889 [email protected]
40063371 December 31, 2023
DELAWARE
September 19, 2023
September 19, 2028
2,162,857.00
✔
6711
15552
DocuSign Envelope ID: 0064AA88-8A12-4A63-9322-EE200ADE5CC3 789
Managing Partner
9/19/23
DocuSign Envelope ID: 0064AA88-8A12-4A63-9322-EE200ADE5CC3 Mayor
790
DocuSign Envelope ID: 0064AA88-8A12-4A63-9322-EE200ADE5CC3 791
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CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Docusign Envelope ID: 997B64C1-391D-4BB7-AC47-7F726B038637 September 19, 2023
(404) 229-9889
(510) 620-6828
Charleston Mobility, LLC
September 19, 2023
[email protected]
Delaware
X
David Touwsma
2,162,857.00
September 19, 2028
1 Amended contract for continued electric bike share program operations
Community Services - Transportaiton
[email protected]
LaShonda White
433 Bishop Street, Suite B1
40063371
X
X
15552
Atlanta, GA 30318
Docusign Envelope ID: F2CA2EAF-EB2E-41CD-8B43-3216122E2C96 819
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Docusign Envelope ID: 997B64C1-391D-4BB7-AC47-7F726B038637 Managing Partner
Charleston Mobility, LLC
Partner
Docusign Envelope ID: F2CA2EAF-EB2E-41CD-8B43-3216122E2C96 Mayor
820
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Docusign Envelope ID: 997B64C1-391D-4BB7-AC47-7F726B038637 Contractor will work in close collaboration with the City of Richmond on researching, applying for, supply data for reporting, and/or managing grants to support the continued operation of the e-bike program.
Contractor will provide monthly updates with each invoice to City staff regarding the e-bike program. Those updates should include but are not limited to: Total registered users in Richmond, Total Active users (i.e., at least one ride in last month), Total trip starts and total trip ends, per hour per hub, Total distance traveled, Total time e-bikes are used, and Total revenue received. Additional or revised data points can be discussed between both parties. 577,484.00
2,750,341.00
Charleston Mobility, LLC
1 Docusign Envelope ID: F2CA2EAF-EB2E-41CD-8B43-3216122E2C96 821
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract A mendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into t o amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City
Manager Execution Date: ____________________________
Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agr ee to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department:
City Project Manager:
City Project Manager E-mail:
City Project Manager Phone No:
Vendor No:
Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Community Services - Transportation
LaShonda White
[email protected]
5106206828
Amended contract for continued electric bike share program operations 2 Charleston Mobility, LLC
433 Bishop Street, Suite B1
Atlanta, GA 30318
David Touwsma
4042299889
[email protected]
4006-3371
Delaware
September 19, 2023
September 19, 2023
September 19, 2028
$2,162,857
822
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. Cit
y of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insur
ance Coverage Updated and Maintained. Pursuant to the Contract, th e Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Author
ity; Counterparts; Signatures. Each of the signatories her eto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CIT
Y OF RICHMOND,
a municipal corp
oration
By: _______________________________
_
Tit
le: ______________________________
Dat
e Signed: ________________________
I he
reby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: ________________
_______________
City Clerk
Appr
oved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Charleston Mobility, LLC
823
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by
City Council or executed by the City Manager on
_________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved
by City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved
by City Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by Cit
y Council or executed by the City Manager on
________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to ex ceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved b
y City Council or executed by the City Manager on
_______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not t o exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
January 28, 2025
577,484
2,740,341
824
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
410,000
3,150,341
825
June 2025 -
City of Richmond:
Bike Share Gap Funding
Request
www.ridetoday.io
826
Meeting Agenda
Introduction to Team
Meet the team behind our fleet success
Metrics & Market Progress
Review of performance data and growth since last quarter Performance Forecast & Budget
Data-driven outlook and financial management
Future Plans & Sustainability
Expansion roadmap and environmental impact goals
827
Local Operations Team
David Gachuz, Director of
Operations
Tracks and optimizes Richmond’s
bikeshare performance,
monitoring KPIs, and service
quality while coordinating with
local manager to evaluate, and
scale hubs for reliable and
effective growth.
Salma Berumen, Community
Manager
Leads community engagement and
the outreach team organizing events,
building city and neighborhood
partnerships using community
feedback and data to guide hub
placement that grows the network and
boosts brand visibility
Adrian Brock - Rashe, Field
and Warehouse Supervisor
Performs a critical role in maintaining
the functionality and efficiency of the
bike share system
● Perform inspections and basic
repairs
● Tracks inventory and
maintenance records
● Ensure bikes meet safety
standards
Andrew Burnham, Fleet
Technician
Ensures the smooth operation of
Richmond’s Electric Bikeshare by
● Redistributing bikes based on
demand
● Inspecting bikes to ensure
safe riding conditions
● Charging and maintaining
electric bikes for reliable
service
828
Community Success and Engagement
Team
Samantha Valdes, Customer
Service Manager
Manages Customer Service
team, oversees responses to
customer calls and tickets,
ensures timely and effective
resolutions, and monitors
service quality.
Neth Magdadaro, Customer
Service Associate
Responds to customer service
calls and tickets, resolves
customer issues, and provides
support to ensure a positive
customer experience 24/7.
Goal to hire: 2
Brand Ambassadors
Promotes the Today brand by
engaging with the community,
attending events, and
representing the company to
build awareness and drive
customer interest.
Goal to hire: 20+
Canvassing Team
Visits neighborhoods and
community areas to distribute
information, engage with
residents, and encourage
participation in the program.
Goal to hire: 15+
829
Corporate Team
Sean Flood
CEO
Sets the vision and growth
targets, secures funding and
key partnerships, and rallies
teams to deliver a profitable,
rider-friendly bike-share that
meets city goals and scales
sustainably.
David Touwsma
Chief Strategy Officer
Shapes the long term roadmap
using data to spot growth
markets, guide hub expansion,
and refine offerings then aligns
teams, partnerships, and
budgets so the bikeshare stays
ahead of demand and
competitors
Pete Ballard,
General Manager - North
AmericaLeads the growth strategy
working to expand our service
area strategically while
boosting electric‑vehicle sales
and scaling
mobility‑as‑a‑service offerings
where demand is strongest.
Mike Fisher
Product Manager
Owns the bike product setting
specs, channeling rider and
mechanic feedback into
upgrades, steering suppliers
and testing, and aligning cost,
durability, and user-experience
goals with engineering and
operations.
830
In Field Performance Metrics - 2025
Metric # Notes…
Users 1150 Unique riders who’ve taken at least one trip Trips 3289 Total number of rides taken by users
Total Miles 7702 Total Distance ridden across all trips Lbs of CO₂ 3.1 Metric Tons Emissions avoided by choosing bikes over car (6,900 lb) Trips per Vehicle 26.5 Demand per Vehicle we have deployed Battery Swaps 2 per Day How many times per day a battery is swapped (Average) Time to Repair 1-2 Days Damaged bikes are quickly repaired and redeployed Average Distance 7 Miles How much each user has ridden
Vehicle Availability 99% How often bikes are ready and available to ride These In Field metrics track how well
our system is performing, how often
it’s used, how much distance is
covers, and how efficiently it
operates. By analyzing this data, we
can identify areas where service can
improve, and how our system
supports more reliable
transportation for those who need it
most.
Measuring Community Impact
Batteries are swapped on Average 2
times per day, nearing the
recommended cycle rate, limiting
lifespan of batteries and caping
ridership growth. Additional Batteries
helps keep utilization healthy and
allows for future demand.
Battery Utilization
831
Why Bike Share?
1. Equitable Access to Transportation
Bike share expands mobility in underserved communities, filling transit gaps and connecting residents to jobs, schools, and essential services—without needing a car.
2. Health & Environmental Benefits
Encourages active transportation, reduces traffic congestion, and lowers carbon emissions. A single bike trip improves public health and supports the city’s climate goals.
3. Economic Impact
Boosts local business traffic, creates operational jobs, and raises property values. Municipal investment often leads to public-private partnerships and long-term economic returns.
4. Civic Identity & Community Engagement
Public bike share systems improve urban livability and civic pride. They foster a culture of sustainability and promote greater connection between residents and city spaces. 832
Why Now?
● Federal & State Funding Available
Programs like the Infrastructure Investment and Jobs Act (IIJA) and Congestion Mitigation and Air Quality Improvement (CMAQ) can fund start-up and expansion—millions in matching grants available.
● Low-Cost, High-Impact
Compared to roads or rail, bike share offers fast, scalable infrastructure with measurable ROI.
● Smart City Integration
Modern bike share integrates with transit cards, real-time data, and mobility apps, reinforcing smart city initiatives.
Municipal Leadership in Bike Share =
Safer, Healthier, More Connected Communities
833
2025 Market Progress Highlights
25%
Growth in Ridership
Rides up 25% Year over Year
150%
Hub Strategy
Optimized hub locations leading to a 150% Month-over-Month increase 5 Community Engagement Wins
Hosted 5 outreach events in partnerships with local orgs
3.1 Sustainability
3.1 Metric tons Emissions avoided by choosing bikes over car (6,900 lb) Live Map Link
834
Customer Success &
User Engagement
Metric # Notes…
Repeat Users 432 How many users return for multiple trips (2+) Average Trips per
User
2.86 Average number of trips each user has taken since
launch
Trip Ratings 90% thumbs up Rider satisfaction based on post trip feedback Average Response
time
35 min Time taken to respond to support tickets or issues We focus on active user engagement through timely support, community events, and targeted communication to build loyalty and increase repeat ridership. Strengthening the rider experience helps turn first time users into regular riders, driving sustainable growth.
User Engagement Focus
We track response times, ticket
resolution, and user feedback to
ensure every rider receives timely
support. Engagement efforts from
direct outreach to in app prompts,
help us understand rider needs,
improve satisfaction, and build
stronger relationships with the
community.
User Experience Metrics
835
Customer Engagement Activities
Engagement Strategies
● Neighborhood Outreach and Tabling
● Online and Social Media Campaigns
● Collaborations with Local Organizations and
Project Partners
● Listening Sessions and Public Surveys
● All outreach material available in English and
Spanish
● Collaborations with neighboring cities for
program expansion
(4 weekly posts: 2 reels/short‑form videos and 2 static or carousel posts) 836
Customer Engagement Activities -2025
1/20/2025 – MLK Day of Celebration
● Raised awareness among Richmond residents about the long-term benefits of green transportation. ● Provided hands-on demonstrations to help residents confidently use Today electric bikes. ● Engaged directly with interested community members by addressing questions and following up on bike voucher opportunities. 2/15/2025 – Neighborhood Complete Streets Open House
● Supported a city-wide initiative to improve bike and pedestrian safety by educating attendees on upcoming active transportation projects.
● Encouraged community collaboration by helping residents envision safer, more connected neighborhoods. ● Expanded our ridership base by signing up 10 new users and guiding them through the app and voucher process. 3/10/2025 – District 5 Tabling Outreach
● Facilitated open discussions about proposed hub placement, ensuring community voices are reflected in planning. ● Increased civic participation by encouraging residents to complete the District 5 survey. ● Boosted visibility of the program through strategic distribution of educational and promotional materials. 4/26/2025 – Go Green! Mobility Fair
● Reached over 57 East Bay residents with direct information about Richmond’s electric bikeshare program and its growing impact. ● Empowered potential riders by offering test rides and live bike walkthroughs, enhancing user comfort and confidence. ● Strengthened regional partnerships with neighboring cities to explore future bikeshare expansion and coordinated sustainability efforts.
5/5/2025 – Cinco de Mayo Celebration
● Promoted the City of Richmond’s Electric Bikeshare Program and broader Richmond Rising resources to a large, diverse audience. ● Focused outreach efforts on engaging Spanish-speaking residents through bilingual materials and in-person support. ● Reinforced inclusive community engagement by bringing program awareness to often underserved populations. 837
Demand Challenges
Each circle represents a hub - Larger
circles indicate higher ridership. This
helps identify high performing areas
and where added capacity could drive
more usage.
Current Hub Locations
By tracking the last 100 locations where
users opened the app, we can identify
patterns of interest outside our current
hub network. This highlights emerging
areas of demand and opportunities to
better align vehicle availability with
user needs.
User App Activity Mapping
Mapping rider app activity and analyzing
ridership by hub size reveal clear patterns: Users
are actively seeking vehicles beyond our existing
location, high traffic hubs are reaching their
limits. These insights point to strong, growing
demand and opportunities to strengthen service
coverage, optimize fleet placement, and better
meet community needs.
Understanding Demand Beyond Current Hubs
838
Vandalism Challenges
Bikes are often stripped, severely
damaged, spray-painted, or even
submerged in the bay. Battery theft
remains the most frequent issue.
While less common, vandalism has
also increased, with incidents like
kicked-over wayfinders and defaced
bikes.
Current Effort:
● Added additional staff and shifts to cover more
hours.
● Continue to hire Bike Ambassadors for user
knowledge.
● Working alongside Richmond Police.
● Continued Community Outreach.
● Joined efforts with RCF Connects
Next Steps:
We are seeking continued support from the City of
Richmond to sustain and expand our bikeshare
program, which has been widely embraced by the
community.
Batteries are essential to maintaining our momentum
and ensuring reliable transportation options for
residents.
839
Data-Driven Growth Forecast
High trips per vehicle percentage means high demand for our vehicles. Expanding the fleet can boost ridership, attract new users, and multiply the environmental impact reducing even more carbon emissions by shifting trips from cars to bikes
Average daily swaps per battery have surged across every district. High demand areas now operate at double the
previous load, reducing battery lifespan and increasing servicing needs.
Battery Usage Increasing Across all ZonesTrips Taken & Growth Potential (Backcasted Growth based on Additional Vehicles) (Even lower traffic areas are experiencing a ~50% increase in usage, current battery capacity is stretched thin)
840
What We’re Building
• In-field induction charging hubs
• Charge Lock rack prototype with Metro Mobility (tested) • Modular docking solution in co‑development with Kuhmute • Designed for e‑bikes and scooters (mixed‑fleet ready) Why It Matters: Projected Richmond Impact (300 Vehicles) Metric Current Ops With In-Field
Charging Diff
Nightly retrieval van trips 40/day 28/day -30%
Vehicle uptime 12 h/day 13.8/day +15%
Swap labor 6 tech-hrs/day 162 t CO₂e/yr -10%
OPEX (labor + fuel) $320k/yr $225 k/yr -$95k/yr
Innovative Technology &
Impact
Strategic Alignment with Richmond Goals
⚡
Higher vehicle availability supports first‑/last‑mile access 🌱
Cuts transport emissions in line with Climate Action Plan 💰
Reduces public O&M subsidies, freeing budget for network growth 🔒
Dock‑lock design improves sidewalk order and ADA compliance Launch Roadmap
Q4 2025 >
Q1 2026 >
2027+ >
Deploy 5 charging hubs in high‑demand districts
Scale to 20 charging hubs city‑wide based on data
Expand network, integrate solar systems841
Current Monthly Operating Budget
Budget Category Budget Amount
Program Fees 8,025.00 4,012.40
Maintenance / Operations 45,569.16
Software / Sim 4,895.25
Warehouse 5,350.00
Insurance 4,815.00
Vehicle 2,461.00
Misc. / Job Supplies 1,070
Total Monthly Budget 72,185.41 68,173.01
Total 6 Month Budget 433,112.46 409,038.06
Need to have: Requesting 6 Months of Operating Funding In the spirit of partnership, Today will reduce Program Fees by 50%842 Capital Expenditure Budget
Budget Category Budget Amount
Additional Vehicles (50) 97,500.00
Hubs (10) 45,000.00
Batteries (75) 33,750.00
Additional Operating Costs
(6 Months)
24,000.00
Total Budget 200,250.00
Optional Funding: Request to fund expansion based on surveys, conversations, ridership determining community need
843
Operating Budget Details
Program Fee
● Executive Involvement and Oversight
● Customer Service and Market Support
● Branding and marketing to support community
engagement
● Grant administration conducting required activities,
communication, and support
● Continual Firmware Updates for IoT, Display, Battery, etc. ● Provide Access to Spare Parts / Vehicles
● Provide necessary Access to Training / Repair Manuals ● Data and Market Reporting
Market Maintenance & Operations
● Market and Operational Oversight
● Community Outreach
● Recharging of Batteries / Vehicles
● Rebalancing of Vehicles
● Repairs Focused on Fleet Health
● Recovery of Stolen and Damaged Vehicles
844
Operating Budget Details (cont’d)
Software/SIM
● Software Platform Fee for Rider Application, Mechanic Application, and Operator and Reporting Dashboard
● SIM Card Technology connectivity to support live rental of vehicles
Warehouse
● 2,500 SF Local Warehouse in Richmond, CA to support
Operations and Maintenance of Program
Insurance
● Full policy coverage required by City of Richmond:
● $1M General Liability
● $1M Auto Liability
● Workers Compensation
● $3M Excess Umbrella
● $2M Cyber Liability
Vehicle
● Electric Vehicle for Rebalancing, Recovery and
Maintenance of Fleet
845
Future Plans &
Program Sustainability
● Expand Hub Locations and Increase Deployed Bikes
beyond 2024 plan
○ Listening Sessions
○ Open Surveys
○ Tabling Opportunities
○ Collaborating w/ Public transit agencies to increase
visibility
● Seeking Title Sponsor, Lead Safety Sponsor
and Other Sponsorship
● Hired Government Grant Funding Team in Washington DC
with Focus on Additional Grant Funding
● Increase Ridership and Bike Utilization
○ Doubling Bike Ambassador Hub Coverage
846
Co-Founders
David Touwsma – [email protected]
Sean Flood – [email protected]
Instagram: @bikerichmondtoday
Facebook: @bikerichmondtoday
Questions or Comments
847
July 1, 2025
Library and Community Services
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager – Community
Services
Tamara Walker, Deputy Director of Community Services
- Employment and Training Division
SUBJECT:
Memorandum of Understanding with Mandated Partners
of the America’s Job Centers of California (AJCC)
System
FINANCIAL IMPACT: There is no fiscal impact to the general fund.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Approval of the America’s Job Centers of California
(AJCC) MOU ensures the City remains in compliance
with federal law, specifically the Workforce Innovation and Opportunity Act, mandates and continues its
eligibility to receive federal workforce funding. It also reinforces the City’s role in a coordinated, regional
workforce development system.
RECOMMENDED ACTION:
APPROVE the Memorandum of Understanding (MOU)
between the City and mandated partners of the
America’s Job Centers of California system and
AUTHORIZE the City Manager to execute the MOU –
Community Services (Tamara Walker 510-307-8006).
AGENDA
REPORT
848
July 1, 2025
DISCUSSION:
Under the Workforce Innovation and Opportunity Act (WIOA) of 2014, local workforce development boards are required to enter into Memorandums of Understanding (MOUs) with all mandated America’s Job Center of California (AJCC) partners to establish a coordinated and integrated service delivery system. The City of Richmond, through its Employment and Training Department, is a designated provider within the Contra Costa County AJCC network.
The MOU outlines the framework for collaboration, service provision, and coordination among local WIOA-mandated partners. These partners include Title I adult, dislocated worker, and youth programs, Wagner-Peyser, Adult Education and Literacy, Vocational Rehabilitation, TANF/CalWORKs, and others (Attachment 1).
The MOU formalizes commitments to:
Provide access to AJCC core services either on-site or through direct referral Coordinate service delivery strategies, including shared case management where appropriate
Participate in cross-training and collaborative planning Promote a customer-centered approach aligned with WIOA goals Define infrastructure responsibilities to be expanded in Phase II (cost sharing)
The current MOU will remain in effect from July 1, 2025, through June 30, 2028, with periodic review and updates as required by the State of California Employment Development Department (EDD) and the Contra Costa Workforce Development Board.
SYNERGISTIC POLICIES:
This MOU supports the City’s ongoing mission to serve unemployed, underemployed, and marginalized job seekers and connects them with education, training, and employment opportunities.
DOCUMENTS ATTACHED:
Attachment 1 – AJCC MOU 2025 - 2028
849
MEMORANDUM OF UNDERSTANDING
AND
RESOURCE SHARING AGREEMENT
BETWEEN
THE CITY OF RICHMOND
WORKFORCE DEVELOPMENT BOARD
AND THE
WORKFORCE INNOVATION AND OPPORTUNITY ACT
RICHMONDWORKS, AMERICA'S JOB CENTERS OF
CALIFORNIASM (AJCC) PARTNERS
July 1, 2025- June 30, 2028
850
RWDB, MOU / RSA June 22, 2025 Page 2 of 59
TABLE OF CONTENTS
I. MEMORANDUM OF UNDERSTANDING ................................ ................................ ....................... 4 Strategic Vision and Goals: ............................................................................................................................................ 4 RichmondWORKS AJCC / WIOA Program, Services & Activities: ................................................................................. 5 Partner Responsibilities: ................................................................................................................................................. 5 Partners in the Memorandum of Understanding: ............................................................................................................ 6 Resource Sharing: .......................................................................................................................................................... 9 Methods for Referring Customers: ................................................................................................................................. 9 Access for Individuals with Barriers to Employment: .................................................................................................... 10 Shared Technology and System Security: ................................................................................................................... 10 Confidentiality: .............................................................................................................................................................. 11 Non-Discrimination and Equal Opportunity: ................................................................................................................. 11 Grievances and Complaints Procedure: ....................................................................................................................... 11 American’s with Disabilities Act and Amendments Compliance: .................................................................................. 12 Effective Dates and Term of MOU: ............................................................................................................................... 12 Modifications and Revisions: ........................................................................................................................................ 12 Termination: ................................................................................................................................................................. 12 Administrative and Operations Management Sections: ................................................................................................ 12 General Provisions: ...................................................................................................................................................... 14 II. RWDB - MOU PARTNER AGREEMENT SIGNATURES: ................................ ............................. 15 City of Richmond, Employment & Training Department ............................................................................................... 15 City of Richmond, YouthBuild Program ........................................................................................................................ 16 City of Richmond, Literacy for Every Adult Program (LEAP) ........................................................................................ 17 Contra Costa Community College District .................................................................................................................... 18 Contra Costa County, Employment and Human Services Department ........................................................................ 19 Job Corps - Northern California Outreach & Admissions ............................................................................................. 20 Richmond Housing Authority ........................................................................................................................................ 21 Rubicon Programs, Inc. ................................................................................................................................................ 22 State of California Department of Rehabilitation, Greater East Bay Districts ............................................................... 23 State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VA) .......... 24 State of California, Employment Development Department (EDD) Unemployment Insurance Branch ........................ 25 Swords to Plowshares, Inc. .......................................................................................................................................... 26 West Contra Costa Unified School District, Adult Education (WCCAE) ....................................................................... 27 III. RWDB PARTNERS - RESOURCE SHARING AGREEMENT ................................ ....................... 28 The Purpose of this Resource Sharing Agreement (RSA) Section: ............................................................................. 28 Process and Development of the RSA: ........................................................................................................................ 28 Commitments: .............................................................................................................................................................. 29 Resource Sharing Plan: ............................................................................................................................................... 29 Identification of Shared Costs for Co-located Partners: ............................................................................................... 30 Cost Allocation Methodology: ....................................................................................................................................... 31 851
RWDB, MOU / RSA June 22, 2025 Page 3 of 59
Facility Hosts and Property Assumptions: .................................................................................................................... 31 Reconciliation of Shared Costs by Co-located Partners: .............................................................................................. 32 IV. AGREEMENT MANAGEMENT ................................ ................................ ................................ ...... 33 Modifications To The Resource Sharing Agreement .................................................................................................... 34 Termination .................................................................................................................................................................. 34 Duration of Agreement ................................................................................................................................................. 34 V. RWDB – RSA CO-LOCATED PARTNER SIGNATURES ................................ ............................. 35 City of Richmond, Employment and Training Department............................................................................................ 35 VI. RWDB, RSA NON-CO-LOCATED PARTNER SIGNATURES ................................ ................................ .... 36 Contra Costa Community College District .................................................................................................................... 37 Contra Costa County, Employment and Human Services Division (CCCEHSD) ......................................................... 38 City of Richmond, Literacy for Every Adult Program (LEAP) ........................................................................................ 39 Job Corps - Northern California Outreach & Admissions ............................................................................................. 40 Richmond Housing Authority ........................................................................................................................................ 41 Richmond YouthBuild Program .................................................................................................................................... 42 Rubicon Programs, Inc. ............................................................................................................................................... 43 State of California, Department of Rehabilitation ......................................................................................................... 44 State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VA) ........... 45 State of California, Employment Development Department (EDD) Unemployment Insurance Branch ........................ 46 Swords to Plowshares, Inc.; Veteran Services ............................................................................................................. 47 West Contra Costa Adult Education (WCCAE) ............................................................................................................ 48 VII. MOU/RSA - ATTACHMENTS ................................ ................................ ................................ ....... 49 Infrastructure Budget ...................................................................................................... .Error! Bookmark not defined.
Consolidated System Costs Budget ................................................................................ Error! Bookmark not defined.
Third Party In-Kind Contributions ................................................................................................................................. 53 RichmondWORKS AJCC Partners Civility Policy ......................................................................................................... 54 RichmondWORKS AJCC Partner Referral Process ..................................................................................................... 55 RichmondWORKS AJCC Client Referral Form ............................................................................................................ 56 AJCC Consent to Reciprocal Release of Confidential Information Form ..................................................................... 57 Matrix of AJCC Partners & Services ............................................................................................................................. 58
852
RWDB, MOU / RSA June 22, 2025 Page 4 of 59
I. MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is entered into in the spirit of cooperation and collaboration by the Richmond Workforce Development Board and RichmondWORKS, a proud partner of America’s Job Center of California (RW AJCC) One-Stop Delivery System partners, to describe a comprehensive and integrated approach to providing services to employers, employees, job seekers and others needing workforce services.
The purpose of this Memorandum of Understanding (MOU) is to define the roles and responsibilities of each partner as mutually agreed by the parties for the operation of RW AJCC, One -Stop Delivery System in the Richmond Local Workforce Development Area (LWDA) as required under the Workforce Innovation and Opportunity Act (WIOA).
Strategic Vision and Goals:
The City of Richmond Workforce Development Board primary mission for its RW AJCC One -Stop Delivery System is to serve the needs of employers and workers in Richmond and the surrounding region by working with key partners from city government, business, industry, education, economic development, organized labor, and community organizations to develop innovative ways to identify and address those needs. In support of this vision the board and its partners will advance the economic vitality of the Richmond Workforce Development Area by developing and maintaining a high-quality workforce.
In the 2022-2025 Strategic Plan Modification, the City of Richmond Workforce Development Board identified goals in support of its vision. These included:
a. Maintaining its close working relationship with the City of Richmond will enable the board to significantly magnify its impact on the local economy and workforce.
b. Leveraging of multiple resources to create pre -apprenticeship training opportunities that address the particular needs of the local workforce.
c. Continue to build strong partnerships with employers, educational systems, unions, and community organizations to better leverage existing resources, attract new resources, and identify potential private/public funding opportunities.
As part of California’s One-Stop Delivery System, Richmond Workforce Development Board RW AJCC One- Stop Delivery System is a locally driven system which develops partnerships and provides programs and services to achieve three main policy objectives established by the California Workforce Development Strategic Plan, which include:
a. Foster demand-driven skills attainment
b. Enable upward mobility for all Californians
c. Align, coordinate, and integrate programs and services
This will be accomplished through the delivery of high quality and integrated workforce and economic development, which provide the full range of services available in the Richmo nd local area for all customers seeking the following:
a. Looking to find a job;
b. Building basic educational or occupational skills;
c. Earning a postsecondary certificate or degree;
d. Obtaining guidance on how to make career choices;
e. Seeking to identify and hire skilled workers.
853
RWDB, MOU / RSA June 22, 2025 Page 5 of 59
RichmondWORKS AJCC / WIOA Program, Services & Activities:
WIOA identifies the programs, services and related activities that must be provided through the RW AJCC One-Stop Delivery System.
Programs and services provided through the RW AJCC One-Stop Delivery System include:
Basic Career Services Individualized Career Services Career Training Services
One-Stop Services
Orientation
Basic Computer Class
Career Counseling
College Info./Registration
Eligibility Determination
ETP Performance &
Achievement Information
ETPL Provider Info
Financial Aid Assistance
Information
Job Search
Assistance/Placement
Job Search Workshops
Labor Market Information
Resume Assistance
Referral to other Services
Skill Level Assessment
Tutorials-Internet, software,
typing
UI Claim Filing & Information
Comprehensive Assessment
Development of Individual
Employment Plan
Case Management
Group Counseling
Individual Counseling
Career Planning
Financial Literacy Services
Out-of-Area Job Search
Assistance
Career Pathway Skills
Training
Follow-up Activities
Literacy Services
Individual Training
Accounts
Internships/Work
Experience linked to
Careers
Career Pathway Skills
Training
On-The-Job Training
Customized Training
Business Services Provided Through the RW AJCC One-Stop System Screening and referral of training
participants
Services on employment-related issues
Customized recruitment events including
targeted job fairs
Human resource consultation services
Labor market information for specific
employers, sectors, industries, or clusters
Assistance to area employers in managing
reductions in coordination with rapid
response activities and layoff aversion
strategies
Marketing of business services to
appropriate area employers
Assisting employers with accessing local,
State and Federal tax credits
*All business services and strategies will be reflected in the local plan. There is no requirement that a fee- for-service be charged to employers.
Partner Responsibilities:
A. All Partners will assume the responsibilities identified below, unless inconsistent with the federal law and regulations that authorize the Partner program or as other specified in this document.
1. The AJCC partner agrees to participate in joint planning, plan development, and modification of activities to accomplish the following:
854
RWDB, MOU / RSA June 22, 2025 Page 6 of 59
a. Continuous partnership building.
b. Continuous planning in response to state and federal requirements. c. Responsiveness to local and economic conditions, including employer needs. d. Adherence to common data collection and reporting needs.
2. Make services provided under the Partner’s program available to individuals through the RW AJCC One -Stop Delivery System in accordance with Career Services listed in this MOU.
3. When ever possible, participate in infrastructure Resource Sharing activities as described in this MOU and to the extent not inconsistent with the federal law that authorizes each partner program to:
a. Create and maintain the RW AJCC One -Stop Delivery System; and b. Provide career services per WIOA Section 134(c)(2).
4. Remain as a party to this MOU throughout the Agreement period identified in this document, in order to participate as a RW AJCC WDB partner.
5. Participate in the operation of the RW AJCC One -Stop Deli very System in accordance with the terms of this MOU.
6. Provide representation on Richmond Workforce Development Board per WIOA Section 121 (b)(1). Additional partners may participate on the Richmond Workforce Development Board with the agreement of the Ch ief Local Elected Official (CLEO).
B. In addition to the minimum responsibilities required under WIOA, Partner responsibilities also include:
1. Provide priority of service to veterans and covered spouses for any qualified job training program pursuant to the Jobs for Veterans Act. Each party expressly agrees to comply with this regulation unless the laws and regulations that govern their particular program state otherwise.
2. Compliance with WIOA and to the greatest extent possible the following guiding vision and principles for California’s One -Stop delivery system that services will be:
a. Integrated (offering as many employment, training, and education services as possible for employers and for individuals seeking jobs or wishing to enhance their skills) and affording universal access to the system overall;
b. Comprehensive (offering a large array of useful information with wide and easy access to needed services);
c. Customer -focused (providing the means for customers to judge the quality of the services and make i nformed choices;
d. Performance -based (based on a set of shared outcomes to be achieved and methods for measurement);
e. Participate in capacity building and staff development activities in order to ensure that all partners and staff are adequately cross -traine d.
Each partner expressly agrees to notify RW AJCC WDB of any changes to the rules governing its respective program that impact the partner's performance under this MOU. RW AJCC WDB will communicate the changes to the RW AJCC operator and any other affec ted partners.
Partners in the Memorandum of Understanding:
All parties to this MOU are required partners of the Richmond WORKS AJCC One -Stop Delivery 855
RWDB, MOU / RSA June 22, 2025 Page 7 of 59
System and include representatives of the following programs:
One-Stop Required Partner Local Partner Contacts
Title 1 Adult
City of Richmond Workforce Development Board
Tamara Walker, Deputy Director of Community Service
Employment & Training
[email protected]
510-307-8023
Title 1 Dislocated Worker
Title 1 Youth
YouthBuild
City of Richmond Workforce Development Board
Lazandra Dial, Interim Director – Richmond YouthBuild
[email protected]
510-621-1781
Adult Education/Literacy
Adult Education/Literacy
City of Richmond, Literacy for Every Adult Program (LEAP) Abigail Sims
[email protected]
510-307-8084
West Contra Costa Unified School District, West Contra Costa Adult Education (WCCAE)
Gregory Brooks, Principal
[email protected]
510-231-1453, ext.28004
Contra Costa Community College District
Evan Decker
[email protected]
510-215-3977
Career/Technical Education
Veterans
Swords to Plowshares, Inc. - Veteran Services
Janae Thomas
[email protected]
415-505-4391
Employment Development Department (EDD) Workforce Services Branch – WIOA Title III, Veteran Services
Jeff Richard
[email protected]
916-516-0162
Wagner-Peyser
Trade Adjustment Assistance Act
Unemployment Insurance
Employment Development Department (EDD) Unemployment
Insurance Branch (UI)
Philomena Nwebube
[email protected]
510-622-1589
856
RWDB, MOU / RSA June 22, 2025 Page 8 of 59
Vocational Rehabilitation
California Department of Rehabilitation (DOR)
Della Randolph
[email protected]
925-602-3990
Senior Community Service
Employment Program (SCSEP)
Self-Help for the Elderly
Elanne Pu
[email protected]
410-677-7505
Marla Stuart
[email protected]
925-608-4801
Job Corps - NCOA
Job Corps – Northern California Outreach & Admissions (NCOA) Lynnieca Coleman
[email protected]
916-465-5821
Native American (Section 166)
There are no Native American Organizations within the City of Richmond that are recipients of WIOA Section 166 funding.
The nearest organization is as follows:
Northern California Indian Development Council, Inc.
Terry Coltra
[email protected]
707-445-3037
Migrant/Seasonal (Section 167)
There are no Migrant/Seasonal Farmworker Organizations within the City of Richmond that are recipients of WIOA Section 167 funding.
The nearest organization is as follows:
California Human Development
Lili Aman
[email protected]
209-235-2070
Community Action
Contra Costa County, Employment and Human Services Department Community Services Bureau
Christina Reich
[email protected]
925-681-6308
Marla Stuart
[email protected]
925-608-4801
Housing Authority
Richmond Housing Authority
Antoinette Terrell
[email protected]
510-621-1309
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RWDB, MOU / RSA June 22, 2025 Page 9 of 59
Second Chance
Rubicon Programs, Inc.; Re-Entry Success Center
Patrick Mims
[email protected]
510-679-2122
Dr. Carole Dorham-Kelly
[email protected]
510-235-1516
TANF/CalWORKS/CalFresh
Contra Costa County, Employment and Human Services Department Rebecca Darnell
[email protected]
925-313-1705
Marla Stuart
[email protected]
925-608-4801
Resource Sharing:
All relevant parties to this MOU agree to share in the operating costs of the RW AJCC, either in cash or through in-kind services. The cost of services, operating cost, and infrastructure costs of the system are outlined in the cost sharing agreement base d on an agreed upon formula or plan, and included in this document.
RW AJCC co-located partners will ensure that the shared costs are supported by accurate data, the shared costs are consistently applied over time, and the methodology used in determining the shared costs will be reflected in the Infrastructure Funding Agreement (IFA) and Shared System Costs Budget sections of this document.
Methods for Referring Customers:
All parties to this MOU agree that the referral of individuals between the RW AJCC operator and its partners of the services and activities will be a mutually acceptable referral process. Referrals are made via the RichmondWORKS Partner Referral Procedural documents (Attachments C, D and E).
The RW AJCC referral process is designed to do the following:
a. Ensure that intake and referral processes are customer-centered and provided by staff trained in customer service.
b. Ensure that general information regarding RW AJCC programs, services, activities and resources are made available to all customers as appropriate.
c. Customer referrals are made electronically, through traditional correspondence, verbally or through other means determined in cooperation with RW AJCC partners and the One-Stop operator. d. RW AJCC partnership will provide a direct link or access to other RW AJCC partner staff that can provide meaningful information or service, through the use of co-location, cross training of RW AJCC staff, or real- time technology (two-way communication and interaction with RW AJCC partners that results in services needed by the customer).
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RWDB, MOU / RSA June 22, 2025 Page 10 of 59
Access for Individuals with Barriers to Employment:
The Richmond Workforce Development Board has established a local priority of service policy t hat will be implemented at the RW AJCC to ensure access for individuals with barriers to employment.
In accordance with WIOA guidelines and definitions, individuals (adults and youth) with barriers to employment include:
a. Individuals who are English language learners
b. Individuals who have low levels of literacy
c. Individuals facing substantial cultural barriers
d. Individuals who are recipients of public assistance
e. Low-income individuals
f. Veterans and eligible spouses
g. Individuals with disabilities
h. Returning citizens/reentry
i. Homeless
Individuals who express an interest in services will be assessed to determine and document the identified barrier, and services will be tailored to support and remediate this barrier. Services may include direct referral to a partner agency that has expertise in the area identified. Professional development and training will be provided to staff to ensure not only sensitivity but cross-training competencies in this area; enrollments will be tracked and monitored to ensure adherence to this local policy.
Each RW AJCC partner commits to offering priority of services to recipients of public assistance, other low- income individuals, or individuals who are basic skills deficient when providing individualized career services and training services with WIOA adult funds.
Each RW AJCC partner ensures that policies, procedures, programs, and services are in compliance with the Americans with Disabilities Act of 1990 and its amendments, in order to provide equal access to all customers with disabilities.
Shared Technology and System Security:
WIOA emphasizes technology as a critical tool for making all aspects of information exchange possible, including client tracking, common case management, reporting, and data collection.
To support the use of these tools, each RW AJCC Partner agrees to the following:
a. Comply with the applicable provisions of WIOA, Welfare and Institutions Code, California Education Code, Rehabilitation Act, and any other appropriate statutes or requirements. b. The principles of common reporting and shared information through electronic mechanisms, including shared technology.
c. Commit to share information to the greatest extent allowable under their governing legislation and confidentiality requirements.
d. Maintain all records of the RW AJCC customers or partners (e.g. applications, eligibility and referral records, or any other individual records related to services provided under this MOU) in the strictest confidence, and use them solely for purposes directly related to such services. e. Develop technological enhancements that allow interfaces of common information needs, as appropriate. f. Understand that system security provisions shall be agreed upon by all partners.
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RWDB, MOU / RSA June 22, 2025 Page 11 of 59
Confidentiality:
The RW AJCC partner agrees to comply with the provisions of WIOA as well as the applicable sections of the Welfare and Institutions Code, the California Education Code, the Rehabilitation Act, and any other appropriate statute or requirement to assure the following:
a. All applications and individual records related to services provided under this MOU, including eligibility for services and enrollment and referral, shall be confidential and shall not be open to examination for any purpose not directly connected with the delivery of such services.
b. No person will publish, disclose use, or permit, cause to be published, disclosed or used, any confidential information pertaining to RW AJCC applicants, participants, or customers overall unless a specific release is voluntarily signed by the participant or customer.
c. The RW AJCC partner agrees to abide by the current confidentiality provisions of the respective statutes to which RW AJCC operator and other RW AJCC partners must adhere, and shall share information necessary for the admin istration of the program as allowed under law and regulation. The RW AJCC partner, therefore, agrees to share client information necessary for the provision of services such as assessment, universal intake, program or training referral, job development or placement activities, and other services as needed for employment or program support purposes.
d. Client information shall be shared solely for the purpose of enrollment, referral or provision of services.
In carrying out their respective responsibilities, each party shall respect and abide by the confidentiality policies of the other parties.
Non-Discrimination and Equal Opportunity:
RW AJCC partners shall not unlawfully discriminate, harass or allow harassment against any employee, applicant for employment or RW AJCC applicant due to gender, race, color, ancestry, religion, national origin, veteran status, physical disability, mental disability, medical condition(s), age, sexual orientation or marital status. RW AJCC partners agree to comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990) and related, applicable regulations.
RW AJCC partners will assure compliance with the Americans with Disabilities Act of 1990 and its amendments, which prohibits discrimination on the basis of disability, as well as other applicable regulations and guidelines issued pursuant to the Americans with Disabilities Act.
Grievances and Complaints Procedure:
RW AJCC partners agree to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to customers and partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The partner further agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible.
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American’s with Disabilities Act and Amendments Compliance:
RW AJCC partners, its officers, employees, members, and subcontractors agree to ensure that the policies and procedures as well as the programs and services provided at the AJCC are in compliance with the Americans with Disabilities Act and its amendments. Additionally, partners agree to fully comply with the provisions of WIOA, Title VII of the civil Rights act of 1964, the Age Decimation Act of 1975, Title IX of the Education Amendments of 1972, 29 CRF Part 37 and all other regulations implementing the aforementioned laws.
Effective Dates and Term of MOU:
This MOU will be in effect July 1, 2025, through June 30, 2028. This MOU shall be binding upon each party hereto upon execution by such party. The term of this MOU shall be three years, commencing on the date of execution by all parties. The MOU will be reviewed not less than once every three years to ensure it contains up to date information regarding delivery of services and identify any substantial changes that have occurred including changes in the signatory official of the Local Board, Chief Elected Official, or AJCC partner(s).
Modifications and Revisions:
This MOU constitutes the entire agreement between the parties and no oral understanding not incorporated herein shall be binding on any of the parties hereto. This MOU may be modified, altered, or revised, as necessary, by mutual consent of the parties, by the issuance of a written amendment, signed and dated by the parties.
Termination:
The parties understand that implementation of the RW AJCC One-Stop delivery system is dependent on the good faith effort of every partner to work together to improve serv ices to the community. The parties also agree that this is a project where different ways of working together and providing services are being tried. In the event that it becomes necessary for one or more parties to cease being a part of this MOU, said ent ity shall notify the other parties, in writing, 90 days in advance of that intention.
Administrative and Operations Management Sections:
The CLEO along with the Richmond Workforce Development Board has ultimate responsibility for providing a high quality and effective workforce preparation services within the RW AJCC One-Stop Delivery System.
The One-Stop operator, City of Richmond Employment and Training Department, will be responsible for daily operations. The One-Stop Management team, comprised of lead staff from each of the RW AJCC One-Stop partners, will be responsible for designing and providing services based on the guiding principles of customer focus, continuous improvement, integrated services, and performance accountability.
Assurances: The Richmond Workforce Development Board certifies that the RW AJCC One -Stop will recognize and comply with applicable labor agreements affecting represented employees located in the RW AJCC.
RW AJCC One-Stop partner staff shall remain under the supervision of their employing department for the purpose of performance evaluation and other matters concerning civil service rights and responsibilities. Each partner agency will be responsible for the day-to-day supervision of their staff.
Partner staff will be available for RW AJCC office hours in accordance with their organization’s hours of service and legal holidays.
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If work related issues arise at the One-Stop Centers between One-Stop partners’ staff and operators or supervisors of other partners, the operator or other supervisor shall refer such issues to the respective partners’ staff supervisor.
Supervision/Day to Day Operations: The day-to-day supervision of staff assigned to the AJCCs wil l be the responsibility of the site supervisor(s). The original employer of staff assigned to the AJCCs will continue to set the priorities of its staff. Any change in work assignments or any problems at the worksite will be handled by the site supervisor(s) and the management of the original employer.
The office hours for the staff at the AJCCs will be established by the site supervisor(s) and the primary employer. All staff will comply with the holiday schedule of their primary employer and will provide a copy of their holiday schedule to the operator and host agency at the beginning of each fiscal year.
Disciplinary actions may result in removal of co -located staff from the AJCCs and each party will take appropriate action.
Each party shall be solely l iable and responsible for providing, to or on behalf of, its employee(s), all legally-required employee benefits. In addition, each party shall be solely responsive and save all other parties harmless from all matters relating to payment of each party's em ployee(s), including compliance with social security withholding, workers' compensation, and all other regulations governing such matters.
Dispute Resolution: The parties agree to try to resolve policy or practice disputes at the lowest level, starting with the site supervisor(s) and staff. If issues cannot be resolved at this level, they shall be referred to the management staff of the respective staff employer and the operator, for discussion and resolution.
Non-Financial Agreement: This agreement is no n-financial in nature, and binds no party or partner to financial obligations to any other. To the extent that this MOU includes the terms “partners and/or partnership”, the parties agree that such terms are being used in a colloquial sense only. Accordi ngly, notwithstanding the use of the terms “partners and/or partnership”, the parties are and shall be independent contractors to one another and nothing herein shall be deemed to cause this MOU to create a legally enforceable partnership, agency, or joint venture. Financial and fiduciary arrangements with the One-Stop Career Center System are outlined on separate Lease and Service Plan agreements between the Richmond Workforce Development Board and the RichmondWORKS AJCC One -Stop partner agencies.
Insurance: Each party, at its own expense, shall carry and maintain statutory Worker’s Compensation Insurance for each of its employees operating in the RW AJCC One-Stop Center.
Press Releases and Communications: All parties shall be included when communicating with the press, television, radio or any other form of media regarding its duties or performance under this MOU.
Participation of each party in press/media presentations will be determined by each party's public relations policies. Unless otherwise dire cted by the other parties, in all communications, each party shall make specific reference to all other parties.
The parties agree to utilize the AJCC logo developed by the State of California and the Local Board on buildings identified for AJCC usage. This also includes letterhead, envelopes, business cards, any written correspondence and fax transmittals.
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Hold Harmless/Indemnification/Liability: In accordance with provisions of Section 895.4 of the California Government Code, each party hereby agrees to indemnify, defend and hold harmless all other parties identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any acts or omissions which arise from the performance of the obligation s by such indemnifying party pursuant to this MOU. In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney’s fees under the indemnification policy of the State of California, all other parties to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney’s fees arising out of or resulting from any acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU.
General Provisions:
The laws and regulations listed are generally applicable to most publicly-funded programs administered by the Department of Workforce Development. The laws and regulations listed herein do not encompass all of the laws and regulations that govern the parties in their respective roles under this MOU. All parties expressly agree to comply with the federal laws and regulations listed below unless the laws and regulations that govern their particular program state otherwise:
1. Jobs for Veterans Act. Each party agrees to provide priority of service to veterans and covered spouses for any qualified job training program pursuant to 38 USC 2913.
2. Pro-Children Act. lf any RW AJCC activities call for services to minors, each party agrees to comply with the Pro-Children Act of 1994 (45 CFR 98.13) that requires smoking to be banned in any portion of any indoor facility owned, leased, or contracted by an entity that will routinely or regularly use the facility for the provision of health care services, day care, library services, or education to children under the age of eighteen (18).
3. Drug-Free Workplace. Each party, its officers, employees, members, sub -recipient(s) and/or any independent contractors (including all field staff) associated with this MOU agree to comply with 29 CFR 94 and all other applicable state and federal laws regarding a drug-free workplace and to make a good faith effort to maintain a drug -free workplace. Each party will make a good faith effort to ensure that none of its officers, employees, members, and sub -recipient(s) will purchase, transfer, use, or possess illegal drugs or alcohol or abuse prescription drugs in any way while working or while on public property.
4. Ethics Laws. Each party certifies that by executing this MOU, it has reviewed, knows and understands the State of California ethics and conflict of interest laws, which includes the Governor’s Executive Order pertaining to ethics. Each party further agrees that it will not engage in any action(s) inconsistent with California ethics laws.
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II. RWDB - MOU PARTNER AGREEMENT SIGNATURES:
City of Richmond, Employment & Training Department
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Tamara Walker, Deputy Director of Community Service
Employment & Training
Employment & Training Department
City of Richmond
Date:
Shasa Curl, City Manager
City of Richmond
And
Date:
Xavier Abrams, Board President
Richmond Workforce Development Board
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City of Richmond, YouthBuild Program
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Lazandra Dial, Interim Program Manager
Richmond YouthBuild
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training
Employment & Training Department
City of Richmond
865
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City of Richmond, Literacy for Every Adult Program (LEAP)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Abigail Sims, Literacy Program Manager
Literacy for Every Adult Program - LEAP
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
866
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Contra Costa Community College District
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Amy Sterry, Director of Purchasing and Contracts
Secretary, Governing Board
Contra Costa Community College District
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Contra Costa County, Employment and Human Services Department
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Marla Stuart, Director
CCCEHSD
(Community Services Bureau)
(Temporary Assistance for Needy Families – TANF)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Job Corps - Northern California Outreach & Admissions
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Lynnieca Coleman, Project Director
Job Corps, NCOA
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Richmond Housing Authority
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Antoinette Terrell, Executive Director
Richmond Housing Authority
City of Richmond
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Rubicon Programs, Inc.
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Dr. Carole Durham-Kelly, Chief Executive Officer
Rubicon Programs, Inc.
(Re-Entry Success Center and Core Programs)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
871
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State of California Department of Rehabilitation, Greater East Bay Districts
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Della Randolph, Regional Director
Greater East Bay Districts
Department of Rehabilitation
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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State of California, Employment Development Department (WIOA/WP/TAA/VS)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Jeff Richard, Deputy Division Chief
(WIOA Title III, Wagner-Peyser, Trade Adjustment Assistance Act, and Veteran Services.)
Employment Development Department (EDD) Workforce Services Branch State of California
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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State of California, Employment Development Department (Unemployment Insurance)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Philomena Nwebube, Employment Development Administrator (Unemployment Insurance)
Employment Development Department (EDD) Unemployment Insurance Branch State of California
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
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Swords to Plowshares, Inc.
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ Janae Thomas, Director
Employment Training Programs
Swords to Plowshares, Inc.
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
875
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West Contra Costa Unified School District, Adult Education (WCCAE)
We agree upon the Memorandum of Understanding (MOU) for the Richmond Workforce Development Board, AJCC One-Stop Delivery System:
______________________________________ Date: ____________ David Hart, Associate Superintendent, Business Services WCCUSD
(West Contra Costa Adult Education)
And
Date:
Tamara Walker, Deputy Director of Community Service
Employment & Training Department
City of Richmond
876
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III. RWDB PARTNERS - RESOURCE SHARING AGREEMENT
Resource Sharing Agreement between the City of Richmond Workforce Development Board and the RichmondWORKS AJCC Mandated Partners.
The Purpose of this Resource Sharing Agreement (RSA) Section:
A. Describe the Resource Sharing between the RichmondWORKS Comprehensive America's Job Centers California sm (AJCC) and each partner agency , hereinafter collectively identified as the Partners; and to establish the basis and methodology of pooling and sharing those costs. The agreement also outlines the frequency and process for the billing and payment of shared costs; and to confirm the agreement in MOU Phase I, that such a resource sharing agreement does not constitute a binding financial commitment, but rather an intention to commit spec ific resources as the parties' allocations and budgets are known from year to year.
B. Describe the cost allocation plan based on known current costs of operating the RichmondWORKS Comprehensive AJCC.
Process and Development of the RSA:
A. The period of time this agreement is effective is July 1, 2025 through June 30, 2028.
B. The structure of our Local Area, partners' budget development involved only the single Comprehensive RichmondWORKS AJCC. The participants involved in the RichmondWORKS AJCC infrastructure and other system costs include:
1. City of Richmond Mayor as the Chief Local Elected Official for Workforce Innovation and Opportunity Act (WIOA)
2. Richmond Workforce Development Board (RWDB)
3. AJCC Title I - (WIOA) Partner participating in the Infrastructure Funding Agreement (IFA):
a. City of Richmond, Employment and Training Department
4. RichmondWORKS AJCC Partners, not co -located within the AJCC, participating with non-cash contributions include:
a. Contra Costa County Employme nt and Human Services Dept.(TANF/CalWORKS and Community Action Agency)
b. California State Dept. of Rehabilitation
c. Employment Development Department (EDD) - Workforce Services Branch (WP/TAA/Veteran)
d. NCAOA Job Corps
e. Richmond Housing Authority
f. Richmond YouthBuild Program
g. Rubicon Programs, Inc.
h. Self-Help for the Elderly, Inc.
i. Swords to Plowshares, Inc.
j. West Contra Costa Adult Education
k. Employment Development Department - Unemployment Insurance Branch (Unemployment Insurance)
Process – RSA Cost Sharing Consensus For Comprehensive AJCC: The mandated partner agencies met on April 3, 2019, followed by individual meetings with Richmond Workforce Development Board (RWDB) staff, to discuss the requirements for participating in the RichmondWORKS AJCC infrastructure and/or overall 877
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system costs. During these meetings, partners that are not co -located agreed to gather the necessary information from their respective organizations to define the system costs required under the MOU.
At that time, due to budget constraints, staffing limitations, and non -co-location of partner agencies, the majority of partner representatives determined that their organizations could only commit to resource sharing on the basis of in-kind contributions. Intermittent staff time and other in-kind services were identified as the primary method for fulfilling cost-sharing obligations.
This approach remains in effect. As of the current program year, the same conditions persist, and partner agencies that are not co-located continue to participate in cost sharing through in-kind services as outlined in the original consensus.
For purposes of calculating infrastructure costs, shared costs of co-located partners will be allocated on the basis of a partner’s number of staff assigned to work in a facility. The Partners informed their organizations of the costs that will be the basis for negotiating resource sharing, as well as the level required from each. This support may be in the form of in-kind service or other means in future years. The co-located partners reviewed the current costs for maintaining the RichmondWORKS AJCC, and discussed potential in-kind services and intermittent staffing for cross-training, referrals and partner services assistance.
In accordance w ith EDD Directive WSD 18-12, all RichmondWORKS AJCC Partners, not co -located within the AJCC agree that when data is available to determine the AJCC benefit to non-co-located partners, the infrastructure cost sharing agreement will be renegotiated to include their proportionate share of contributions.
Commitments:
A. The City of Richmond Employment & Training Department agrees to provide the following AJCC host facility: RichmondWORKS; 330 – 25th Street, Richmond, CA 94804
The RichmondWORKS office will serve as the Comprehensive AJCC for the RWDB local area.
B. The Partners in Richmond Local Workforce Development Area, via in-kind services, will contribute to the delivery of some or all of the following services in the RichmondWORKS AJCC:
1. Referrals to employment;
2. Greeting and frontline services;
3. Job vacancy announcements/postings;
4. Employment Workshops;
5. Print materials and maintain a sufficient supply of appropriate print materials, such as brochures, flyers, and information packets detailing the services available;
6. Unemployment Insurance,
7. Wagner Peyser, Veteran and Trade Adjustment Assistance Services;
8. Labor Market Information;
9. Providing support with access to service delivery for local businesses and job seekers within the CalJOBS system.
10. Researching Labor Market Information Statistics and Trends and publishing them via e-mail, print or website as appropriate; and
11. Share and participate in training opportunities for all RichmondWORKS AJCC staff.
C. The Partners can expect to derive the following benefits from the RichmondWORKS AJCC: Resources for customers needing assistance with WIOA Career Counseling, Literacy, GED, Occupational Training, and other community services.
Resource Sharing Plan:
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Other than the items specified in this MOU/RSA, each partner agency agrees to use their authorized funds to provide the services which are appropriate to this agreement, as specified, and are compatible with their mission and the use and constraints of their funding.
Each co -located partner agency agrees to provide the resources necessary to fund their proportionate share of the costs as contained in the Shared Operating Budget spreadsheet, Attachment B-2 to this RSA.
Identification of Shared Costs for Co-located Partners:
The costs identified as shared costs are reflected in the RSA budget document shown as Attachment B- 2 to the MOU/RSA. The costs are incurred by co -located partners in the provision of customer services through the RichmondWORKS AJCC. Costs will be shared in accordance with this agreement, including the partners identified in the budget. Changes to the list of financially contributing partners included in the budget will result in changes to the allocations for the remaining partners . Therefore, any changes to the list of partners included in the budget must be submitted in a timely manner to all partners of this agreement in the form of a written attachment to ensure fiduciary responsibility and accurate invoicing . Failure to adhere to this standard may result in disputed proportionate share amounts and failure to remit payment.
Additionally, prior to committing to a contractual and/or financial obligation of any kind that would involve payment from other financially contributing partners; the Richmond AJCC Operator staff must consult with and obtain written approval from the contributing partners. Each entity has its own procurement process and is responsible for ensuring that quotes for services are solicited and evaluated according to the appropriate procurement process. Failure by any party (Richmond AJCC Operator or Partners) to adhere to this standard may result in disputed charges and a refusal to remit payment.
Third-party In-Kind Contributions to Support the AJCC: The computer equipment as well as standard office machines such as printers and fax machines are included as third-party in-kind contributions to the infrastructure. This is legacy equipment leased or purchased in past years with non-WIOA funds. Future budgets will include replacement costs when WIOA funding is used.
Facility Costs: Facility costs are defined as those actual costs related to the facility use maintenance and operation of the RichmondWORKS AJCC. These costs include payment of rent/lease, maintenance, and utilities. Facility costs shall be borne by the Employment and Training Dept. and those co-located partners who deliver services through the RichmondWORKS AJCC. Such costs shall be shared in accordance with the proportionate share methodology agreed upon In Section V of this agreement.
Maintenance Costs: Maintenance and Facility Operations costs include the following unless otherwise noted: landscaping, janitorial/cleaning maintenance, routine building maintenance and, repairs, and pest control.
Supplies, Equipment, and Un-related Costs: Supply costs are those related to individual staff in performing their respective job duties and those related to the supply of items needed for public acces s (i.e. resource room) and common/shared spaces (i.e. restrooms) in the Career Center. For Program Year (PY) 2025, RichmondWORKS will purchase all AJCC supplies needed. The only shared supply costs will be those specifically related to public access and common/shared spaces as purchased by the RichmondWORKS AJCC Operator. These costs will be reconciled and invoiced and will be shared proportionately across all AJCC partners co-located in the RichmondWORKS AJCC.
Equipment Costs: Equipment costs are those related to the use of rented/leased equipment, such as copiers, etc. (including maintenance related supplies and toner for the machine) and will be shared proportionately by AJCC co-located Partners with staff using the equipment.
Partner staff shall be granted access to all partner -purchased supplies and equipment , (where applicable). Partners will not remove, tag, store, relocate or otherwise move unowned equipment or 879
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supplies without prior written approval of the respective partner and notification to the RichmondWORKS AJCC Operator.
The City of Richmond Information Technology Department will provide technology support for all City of Richmond staff and technology equipment such as computers, phones, printers, and copiers and will remain as the selected provider of IT support for the RichmondWORKS AJCC.
Public Access Computers: RichmondWORKS AJCC partners agree to share in the cost of public access PCs (i.e. necessary and reasonable in-scope costs of resource rooms and shared computer labs) . The public access IT costs will be proportionately according to the co-located partner staffing matrix. Actual costs must be reconciled in accordance with the methodology described in the EDD Directive WSD18-12.
Privacy and Personally Identifiable Information (PII): The protection of private and PII data is of the highest priority. RichmondWORKS staff is committed to complying with all federal and state laws, regulations, and guidance regarding protection of PII. Any suspected breach in data security should be reported to RichmondWORKS, WIOA Program Coordinator immediately. In the event data security is suspected of being comprised, RichmondWORKS staff will take immediate corrective action, including but not limited to suspending access to data and application resources. Partners agree to safeguard and protect confidential and personally identifying information pursuant to Federal and State law. Th is requirement survives the duration of this agreement.
Cost Allocation Methodology:
WIOA and its related regulations and guidance establish, as a starting point, the expectation that required RichmondWORKS co-located partners will share infrastructure and consolidated shared services costs of the AJCC. For non-co-located partners, In-kind contributions will be accepted. Partners’ financial and in-kind contributions will be identified and agreed upon based on the requirements of this MOU/RSA. Therefore, to the extent applicable, shared costs will be allocated using the following agreed upon methodology:
Shared costs of co-located partners will be allocated on the basis of a partner’s number of staff assigned to work in a facility (enjoying the benefits of being in the building) on a weekly basis (37.5 hours per week) .
Partners understand that the proportionate share may be adjusted upon annual review due to current vacancies and/or the hiring of staff.
The percent of the total infrastructure costs assigned to each co -located partner is based on that partner's full-time equivalent workstation. The partner percentage of total workstations is applied to the area that is common to all as well as to operating costs, in order to derive a dollar value for required contributions by each partner. Some space costs are not allocable to all co -located partners, and are therefore assigned proportionately to the partners that use that space. The percentages and usage w ill be reviewed annually and revised as needed.
Each partner will negotiate their proportionate share based on benefit received, and may meet their requirement through non -cash, in-kind, or third-party in-kind contributions.
Facility Hosts and Property Assumptions:
A. City of Richmond owns the building which houses the RichmondWORKS AJCC facility. The costs associated with the usage, operation and maintenance of the RichmondWORKS AJCC shall be included in the resource sharing agreement budget. The annual building depreciation cost will be a third-party in-kind contribution by the City of Richmond. The Employment & Training Department is the facility host for the RichmondWORKS AJCC. The costs associated with the rent, operation, and maintenance of the Employment & Training Dept. named above shall be included in this agreement budget.
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B. The facility hosts agree that all co-located partner staff will have access to their assigned work areas during standard business hours during the work week. The facility hosts will provide to the partner staff access to the main entrance of the assigned work areas to enable staff to have access as needed. Partners agree the assigned staff will provide advanced notice to the applicable facility hosts when accesses to conference rooms are needed for special presentations.
Reconciliation of Shared Costs by Co-located Partners:
A. Employment & Training Fiscal Manager shall be responsible for reconciling and invoicing co-located partners their proportionate cost share relating to the RichmondWORKS AJCC in accordance with the methodology outlined in Section VI of this agreemen t.
B. Any failure of the parties to submit payments will be subject to the dispute resolution process outlined below. If a partner disputes any costs, the partner has thirty (30) days from receipt of the reconciliation to submit a dispute.
Dispute Resolution Process: The RichmondWORKS AJCC co-located partners agree to communicate openly and directly to resolve any problems or disputes related to negotiating cost allocations and the fair and equitable contribution to the costs of maintaining a Comprehensive AJCC in the Richmond community. The partners agree to work in a cooperative manner and to resolve any disputes at the lowest level of intervention possible. If disputes cannot be resolved at the Comprehensive AJCC level, the issue will be brought to the attention of the Employment & Train ing Director, RWDB AJCC Operator, who will attempt to mediate. Issues will be brought to the appropriate principals of the mandated partners as a last resort.
Property Insurance: The City of Richmond currently holds appropriate and sufficient property insurance as the owner of the Employment & Training Department, RichmondWORKS facilities. Each AJCC Partner, at its own expense, shall carry and maintain statutory Worker's Compensation Insurance for each of its employees operating in the RichmondWOR KS AJCC. The City of Richmond is self-insured. Co-located Partners must comply with all insurance requirements set by the City of Richmond.
City of Richmond Facilities Usage Agreement:
1. The Employment and Training Department certifies that it is financially responsible to the City of Richmond for all charges incurred in the facilities designated for RichmondWORKS AJCC operations use of the facilities during the period for which this agreement is in effect . It is understood that use of the City of Richmond owned facility is a third -party in-kind resource contribution. The co-located partners understand and agree to the terms of this agreement .
2. The real property affected by this agreement is located at 330 – 25th Street, Richmond, CA. 94804.
3. It is understood that all subject matter related to the operations and maintenance of the facility has been outlined in this RSA. The RSA includes but is not limited to the following: Lease/Rent; Utilities; Janitorial and cleaning maintenance; and Building maintenance and repairs.
4. Co-located partners shall be responsible to pay their proportionate share of the annual costs for the RichmondWORKS AJCC facility, within thirty (30) days upon receipt of an invoice. Employment and Training Dept. Fiscal Manager will provide an annual invoice to reflect the AJCC annual budget and each co -located partner’s proportionate share. It i s agreed that the proportionate share methodology shall be determined by the proportionate share ratio formula. The Parties' proportionate share ratio formula shall be based on the number of employees in the facility and agreed upon by both parties in the form of the attached RichmondWORKS Services Matrix.
Assurances:
1. Each partner warrants that it will comply with all federal, state and/or local laws and regulations that apply to this agreement, including but not limited to, WIOA and its applicable rules and regulations. 881
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2. Functions or separateness mandated by state or federal law will not be violated or abridged in the pursuit of co-location of AJCC partners.
3. Areas designated as common areas within the RichmondWORKS AJCC may be used by all partners.
These areas will be maintained, by the City of Richmond, Employment and Training Department in good condition and in compliance with the applicable provisions of the American with Disabilities Act, and the regulations issued thereunder.
4. Partners agree to safeguard and protect confidential and personally identifying information pursuant to federal and state law.
5. Employment and Training Department, Fiscal Division will serve as the fiscal agent and is responsible for accounting and other fiscal and administrative activities for the RichmondWORKS AJCC. Fiscal and administrative costs will be allocated to the co-located partners according to the terms of the Cost Allocation Plan.
6. The signatories to this MOU / RSA agree to contribute their proportionate share of infrastructure costs as soon as sufficient funding and equitable data are available to make such a determination.
The level of support must be reasonable, necessary, allowable, and allocable according to WI OA and the partner funding source. Costs will be negotiated based on the data provided by the State, regulations and directives issued by the partner funding source, and locally agreed upon methodology for cost allocation, and agreed upon definitions of benefit.
IV. AGREEMENT MANAGEMENT
The Agreement Managers responsible for oversight and review of shared costs, billing and reconciliation of shared costs, as well as monitoring of the cost allocation methodology and funding information is:
A. Employment and Training Department, Administrative Staff:
Address: 330 – 25th Street, 2nd Floor; Richmond, CA 94804 Fax: 510-307-8072
Name: Tamara Walker, Deputy Director of Community Service Employment & Training/RWDB Staff Liaison
Phone: 510-307-8006
E-Mail: [email protected]
Name: Tracy Fuller, Fiscal Manager (Contractor)
Phone: 760-937-3477
E-Mail: [email protected]
Name: Gilbert Pete, WIOA Program Coordinator
Phone: 510-307-8018
E-Mail: [email protected]
Internal controls and measures established by the City of Richmond's Finance Department and the RWDB have been established to ensure an effective firewall between the RWDB administrative entity function and the AJCC Operator function. A primary internal control is the requirement of the City of Richmond Finance Department purchasing division to evaluate all contract proposals submitted to the agency for the purpose of maintaining clear firewalls and alleviating any potential conflict of interest.
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Modifications To the Resource Sharing Agreement
The partners recognize that modifications may be necessary during the period the RSA is in effect. Any modification to the RSA must be in writing and signed by all the signatories. Oral modifications shall have no effect . This RSA shall be reviewed and modified annually to account for changes in the allocation of costs to the partners. If any provision of this RSA is found to be unenforceable for any reason, all remaining provisions of the RSA shall remain in full force and effect. Modifications to the allocations will be implemented in the following fiscal year.
Termination
Any partner may withdraw from the Memorandum of Understanding (MOU) and/or the Resource Sharing Agreement (RSA) by providing written notice at least 90 calendar days in advance to the Employment & Training Department Director, RWDB Liaison, and all other relevant parties. Non-WIOA required RichmondWORKS partners may withdraw only at the conclusion of a program year, with the required 90 -day written notice. Co-located partners may withdraw from the RSA at any time with a 90 day written notice to all parties. Upon the withdrawal of any co -located partner, any continuing costs associated with the agreement shall be reallocated among the remaining co -located partners by the Employment & Training Department Fiscal Manager, and the agreement shall be modified in writing to reflect these changes.
Should any party withdraw from the MOU prior t o its official termination date, the MOU shall remain in effect for the remaining partners.
In cases where either party fails to receive sufficient funding, appropriations, or other authorized expenditures to meet its obligations under the MOU or RSA , as d etermined through reasonable administrative discretion , the agreement may be terminated immediately upon written notice, without the 90 -day requirement.
Duration of Agreement
This agreement shall be in effect July 1, 2025 through June 30, 2028 regardless of signature dates and will remain in effect until terminated by the repeal of the Workforce Innovation and Opportunity Act (WIOA) or in accordance with this section. Reference to funds identified in support of this RSA is contingent upon co- location at the RichmondWORKS AJCC and receipt of those funds by the partners.
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V. RWDB – RSA CO-LOCATED PARTNER SIGNATURES
The signatories hereunder warrant and declare that by their signatures below, acknowledge having read this MOU/RSA, they are duly authorized to execute this by virtue of their position and title. They agree to the terms and conditions prescribed in the sharing of infrastructure costs. Subsequent addenda or amendments will be in writing, signed by all parties, and attached thereto.
City of Richmond, Employment and Training Department
Approved and Accepted by: Approved and Accepted by:
Eduardo Martinez, Mayor Xavier Abrams, Vice-Chairperson City of Richmond Richmond Workforce Development Board
Date Date
Approved and Accepted by: Approved and Accepted by:
Name: Shasa Curl Name: Tamara Walker
Title: Richmond City Manager Title: Deputy Director of Community Services
Date Date
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VI. RWDB, RSA NON-CO-LOCATED PARTNER SIGNATURES
The following documents include the a greement of partnership between the RichmondWORKS, AJCC non- co-located mandated partners and the City of Richmond Workforce Development Board, pursuant to the Workforce Innovation and Opportunity Act (WIOA) . It incorporates the non-co-located partners written agreements, itemizing their “in-kind” and non-monetary shared services.
The WIOA non-co-located partners Include:
1. Contra Costa County, Community College District
2. Contra Costa County, Employment and Human Services Dept.(TANF/CalWORKS, Senior Employment Program and Community Action Agency)
3. City of Richmond, Literacy for Every Adult Program (LEAP)
4. City of Richmond YouthBuild Program
5. Job Corps, Northern California Outreach & Admissions
6. Richmond Housing Authority
7. Rubicon Programs, Inc.
8. State of California, Department of Rehabilitation
9. State of California, Employment Development Department (EDD) Workforce Services Branch (WP/TAA/VS)
10. State of California, Employment Development Department (EDD) Unemployment Insurance Branch
11. Swords to Plowshares, Inc.
12. West Contra Costa Adult Education
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Contra Costa Community College District
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As a designated State eligible agency for the Carl D. Perkins Career and Technical Education Act, this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the Richmon dWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop a strong collaboration and cross referral relationship to include information sessions regarding various projects, such as Project FLOW (Forklift, Logistics, Operations, and Warehouse) program and AJCC Project ACES (Accelerating Careers thru Essential Skills), and other work readiness classes; Career Exploration Workshops to be presented at Richmond AJCC; Continued collaboration between partners surrounding the strong workforce initiative; work cooperatively regarding community outreach in support of this program; Schedule cross-training sessions for AJCC and Contra Costa Community College staff regarding partner services.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
David Wetmore, Director of Purchasing & Contract Services Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 500 Court Street; Martinez, California 94553 Phone: 925-229-1000
Email: [email protected]
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Contra Costa County, Employment and Human Services Division (CCCEHSD)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the sole entity in Contra Costa County responsible for administering or supervising policy for Senior Community Services Employment Program, Community Services Bureau , and Temporary Assistance for Needy Families (TANF) Program, this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Referral of EHSD clients for participation in AJCC Workforce Development Services; AJCC Partner sharing of service information via brochures and/or flyers; Provide annual cross-training for RichmondWORKS AJCC staff regarding Contra Costa Co EHSD services, policies and procedures.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Date:
Signature of Signatory Official
Marla Stuart, Director
Name and Title of Signatory Official:
Signatory Official Contact Information:
Address: 40 Douglas Drive; Martinez, CA 94553
Phone: 925-313-1595
Email: [email protected]
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City of Richmond, Literacy for Every Adult Program (LEAP)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
LEAP is a free program sponsored by the City of Richmond Public Library and funded via the Adult Education and Literacy Program administered by the Department of Education under WIOA Title II. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop Partner Referral Process to effectively assist LEAP and AJCC clients in conquering barriers to employment;
o Co-Enrollment of WIOA/LEAP clients to access partner services; Sharing of clients via CASAS assessment tool; connecting AJCC and LEAP Basic Skills Deficient, Out-Of-School Youth to necessary supportive services;
LEAP staff to Provide tutoring for Youth Program participants; LEAP staff to be on -site intermittently to provide Basic Computer classes and LEAP services information to AJCC clients;
RichmondWORKS AJCC Title I staff to provide quarterly Career Information Counseling at the LEAP office for its participants.
Cross-Training activities for AJCC and LEAP staff regarding partner services to be held on an annual basis.
The signatories hereunder warrant and declare that they are duly a uthorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Abigail Sims, Literacy Program Manager
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 440 Civic Center Plaza; Richmond, CA 94804
Phone: 510-307-8084
Email: [email protected]
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Job Corps - Northern California Outreach & Admissions
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Job Corps is the nation’s largest career technical training and education program for low-income young people ages 16 through 24; it receives funding via Subtitle C of Title I of the WIOA. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Inno vation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towar ds the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC Partner sharing of service information via brochures and flyers; Provide necessary communication, support and follow-up to maximize utilization of referral resources and services;
Provide access to services including support, education, and training for youth; Provide AJCC youth clients with weekly access to Job Corps Outreach & Admissions Counselor; Commit to continuous partnership-building among all parties to this agreement; Cross-Training for AJCC and partner staff regarding partner services;
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Lynniecia Coleman, Project Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1330 Broadway, Ste. 1610; Oakland, CA 94612 Phone: 916-465-5821
Email: [email protected]
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Richmond Housing Authority
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The Richmond Housing Authority provides decent and affordable housing for low and very low-income residents and is funded by the Federal Government and is subject to the rules and guidelines of the United States Department of Housing and Urban Development (HUD). This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandate d, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and flyers; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Antoinette Terrell, Executive Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 330 – 24th Street; Richmond, CA 94804
Phone: 510-621-1309
Email: [email protected]
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Richmond YouthBuild Program
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The Richmond YouthBuild Program works in conjunction with the Employment and Training Department’s RichmondBuild Program to provide education, counseling and job skills to unemployed Richmond young adults, generally high school dropouts and is funded by the Federal Government and is subject to the rules and guidelines of the United States Department of Labor (DOL). This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of t he RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and flyers; Referrals using agreed upon interest forms and tracking outcomes of referrals; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Lazandra Dial, Interim YouthBuild Program Manager
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 360 – 27th Street; Richmond, CA 94804
Phone: 510-621-1562
Email: [email protected]
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Rubicon Programs, Inc.
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
This RichmondWORKS AJCC partner agrees to fulfill the requirements of this partnership for the purposes of providing viable workforce services to the Richmond community.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this, not co -located, partner will make non -cash, in-kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Participate in outreach efforts focused on serving the re-entry population; Participate in c oordinating referrals for career technical training, including RichmondBUILD pre - apprenticeship, with RichmondWORKS and RichmondBUILD staff; Explore opportunities for co -enrollment and co -case managing eligible program participants; and participate in AJCC partners’ meetings;
Referrals using agreed upon interest forms and tracking outcomes of referrals; Cross-training of AJCC and partner staff regarding services provided and best practices; Sharing of service information via brochures and/or flyers; Commit to customer centered service delivery and partner collaboration; and Commit to continuous partnership-building among all parties to this agreement.
Dependent on Workforce Innovations & Opportunity Act (WIOA) requirements, other grant priorities and funding limits, RichmondWORKS AJCC commits to partner with Rubicon, in addition to the ways enumerated elsewhere in this MOU, by:
Capturing data on how many customers in all programs are reentering the community from incarceration; and
Establishing means of data sharing with Rubicon to facilitate referrals and co-enrollment.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Dr. Carole Durham-Kelly, Director
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 2500 Bissell Ave.; Richmond, CA 94804
Phone: 510-235-1516
Email: [email protected]
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State of California, Department of Rehabilitation
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Is the designated agency specified under section 101(a) (2) of the Rehabilitation Act that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation, of individuals with disabilities in the State and is responsible for administering or supervising policy for the Vocational Reh abilitation program; this mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
DOR will serve the following priority populations in its role as a partner with the RichmondWORKS AJCC:
applicants and individuals with disabilities who are found eligible for DOR Services; Job placement assistance for DOR customers who are in-plan and ready for employment; Referrals may be made directly to the DOR “Counselor of the Day” and scheduled for an initial orientation; DOR staff will be on-site intermittently at the RichmondWORKS AJCC to provide information and serve existing DOR clients;
Provide brochures, flyer and cross-training for RichmondWORKS AJCC staff regarding DOR policies and procedures including:
o DOR Client Consent to Release & Obtain Information training for AJCC staff o Windmills Training – Disability Awareness Training;
o Disability Access Services - Training and consultation on accessibility and reasonable accommodations.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Della Randolph, Regional Director – Interim ADD/VRED
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1800 Sutter St. #550, Concord, CA. 94520
Phone: ( 925) 602-3990
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State of California, Employment Development Department Workforce Services Branch (WP/TAA/VA)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the State’s designated Workforce Services agency, EDD is authorized by the federal Workforce Innovation and Opportunity Act (WIOA) Title III to provide the following services: WIOA Title III, Wagner Peyser, Trade Adjustment Assistance, and Veteran’s Employment Services. This mandated partner agrees to fulfil l the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Electronic linkage via telephone and computer system to:
o EDD Workforce Services staff located at the Contra Costa Co./Concord AJCC; o Navigation for Unemployment Insurance Client Services; o Veteran’s Services;
o State Disability Client Services;
Establish feedback loops for AJCC staff reporting UI eligibility issues that may arise during interaction with the customer;
Provide applicable brochures, information cards and EDD service applications for AJCC clients; Coordinated participation of EDD trained staff, in Annual Cross-Training for AJCC staff.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Jeff Richard, Deputy Division Chief
Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 2901 50th Street, Sacramento, CA 95817
Phone: 916-227-0381
Email: [email protected]
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State of California, Employment Development Department Unemployment Insurance Branch
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
As the State’s designated Workforce Services agency, EDD is authorized by the federal Workforce Innovation and Opportunity Act (WIOA) Title III to provide Unemployment Insurance services. This mandated partner agrees to fulfil l the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWO RKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Electronic linkage via telephone and computer system to:
o Unemployment Insurance (UI) Client Services;
Establish feedback loops for AJCC staff reporting UI eligibility issues that may arise during interaction with the customer;
Provide applicable brochures, information cards and EDD service applications for AJCC clients; Coordinated participation of EDD trained staff, in Annual Cross-Training for AJCC staff.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Philomena Nwebube, Employment Development Administrator Name and Title of Signatory Official
Signatory Official Contact Information:
Address:
Phone: (510) 622-1589
Email: [email protected]
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Swords to Plowshares, Inc.; Veteran Services
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
Swords to Plowshares is a community -based not -for-profit 501(c)(3) organization that provides needs assessment and case management, employment and training, housing, and legal assistance to approximately 3,000 veterans in the San Francisco Bay Area each ye ar. This RichmondWORKS AJCC partner agrees to fulfill the requirements of this partnership for the purposes of providing viable workforce services to the Richmond veteran community.
In addition to the agreements identified in the main body of this Memora ndum of Understanding, this signed document serves as assurance that this, not co -located, partner will make non -cash, in-kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
AJCC and partner sharing of service information via brochures and/or flyers; Cross-Training for AJCC and partner staff regarding services provided; Commit to continuous partnership-building among all parties to this agreement.
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
Steven Culbertson, Associate Director of Programs and Operations Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1060 Howard St. San Francisco, CA 94103
Phone: (215) 668-5239
Email: [email protected]
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West Contra Costa Adult Education (WCCAE)
Agreement of Partnership between the RichmondWORKS, AJCC Mandated Partners and the City of Richmond Workforce Development Local Area, Pursuant to the Workforce Innovation and Opportunity Act (WIOA)
The West Contra Costa Adult Education (WCCAE) provides lifelong educational opportunities and services to adult learners and receives funding via the Adult Education and Literacy Pro gram administered by the Department of Education under WIOA Title II. This mandated partner agrees to fulfill the requirements of this partnership for the purposes stated in the Workforce Innovation and Opportunity Act.
In addition to the agreements identified in the main body of this Memorandum of Understanding, this signed document serves as assurance that this mandated, not co -located, partner will make non -cash, in -kind contributions towards the success of the RichmondWORKS AJCC. The AJCC Partner will carry out its responsibilities under this Resource Sharing Agreement through provisions of the following contributions:
Develop and ensure access to Adult Education Classes via CalJOBS ETPL (Employment Training Provider Listing);
Foster an effective client referral process between RichmondWORKS AJCC and WCCAE; Cultivate partner collaboration with AJCC Career Services, Project ACES (Accelerating Careers thru Essential Skills) and RichmondBUILD Construction Academy; Provide brochures, flyers and cross-training for AJCC staff regarding WCCAE classes and certification programs;
WCCAE staff to be on-site intermittently in AJCC to share career exploration information with clients; Annual Cross -Training for AJCC and West Contra Costa Adult Education staff re garding partner services;
The signatories hereunder warrant and declare that they are duly authorized to execute this Agreement by virtue of their position and title.
Signature of Signatory Official Date
David Hart, Associate Superintendent, Business Services; WCCUSD Name and Title of Signatory Official
Signatory Official Contact Information:
Address: 1108 Bissell Avenue; Richmond, CA 94804
Phone: 510-231-1100
Email: [email protected]
West Contra Costa Adult Education Location:
Alvarado Campus
5625 Sutter Avenue; Richmond, CA 94804
510-231-1444
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VII. MOU/RSA - ATTACHMENTS
A. Infrastructure and Consolidated System Costs Budget;
1. Infrastructure Budget;
2. Consolidated System Costs Budget (Basic & Individualized Career Services);
3. Third Party In-Kind Contributions;
B. RichmondWORKS AJCC Partners Civility Policy;
C. RichmondWORKS AJCC Partners Referral Policy and Process; D. AJCC Partner Referral Form and Authorization to Release Information Form E. Applicable Career Services Matrix.
F. Employment Services (Wagner-Peyser)
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MOU/RSA – ATTACHMENT A-1
Infrastructure Budget
Costs based on Program Year July 1, 2025 - June 30, 2028 Cost Category/Line Item Line Item Cost Detail Cost
Rent
Rental of Facilities Rent subsidized by third party
Rental Costs Subtotal: $ -
Utilities and Maintenance
Electric Included in Facilities Maintenance
Gas Included in Facilities Maintenance
Water Included in Facilities Maintenance
Sewer Connections Included in Facilities Maintenance
High-Speed Internet $ 56,700
Telephones (Landlines) $ 22,859
Facility Maintenance Contract $ 359,246
Utilities and Maintenance Costs Subtotal: $ 438,805
Equipment
Assessment-related products Metrix Learning $ 8,500
Assistive technology for individuals
with disabilities (Access and
Accommodation)
Legacy equipment provided by RichmondWORKS
Copiers OH - $6,500+ $15,000, Career Center $9,000 $ 30,500 Fax Machines Legacy equipment provided by RichmondWORKS Computers Legacy equipment provided by RichmondWORKS; Replacements included in Facilities Maintenance
Other tangible equipment used to Legacy equipment provided by RichmondWORKS all center customers
Equipment Costs Subtotal: $ 39,000
Technology to Facilitate Access to the AJCC
Technology used for the center’s Legacy equipment provided by RichmondWORKS planning and outreach activities
Cost of creation and maintenance of a
center website $ 250
Website Address:
www.eastbayworks.org
Technology to Facilitate Access Costs Subtotal: $ 250
Common Identifier Costs (Local Option, If Agreed To By All Co-located Partners) Creating New AJCC Signage
Updating Templates and Materials
Updating Electronic Resources
Common Identifier Subtotal: $ -
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY COLOCATED PARTNERS Cost Category Total Cost
Subtotal: Rental Costs $ -
Subtotal: Utilities and Maintenance Costs $ 438,805
Subtotal: Equipment Costs $ 39,000
Subtotal: Technology to Facilitate Access Costs $ 250
Subtotal: Common Identifier Costs $ -
TOTAL INFRASTRUCTURE COSTS FOR THIS AJCC/Network: $ 442,955
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Consolidated System Budget MOU/RSA – ATTACHMENT A-2
Consolidated System Costs Budget (Basic and Individualized Career Services) Non Co-located Partners Co-located
Partners
Contra Costa College
District
Department of
Rehabilitation
EDD - Workforce Services
Branch and UI Branch
Literacy for Every Adult
Program
NCAOA Job Corps
Richmond Housing
Authority
Rubicon ReEntry Success
Center
Senior Services CCCEHSD
Title 2 Serra Adult Ed.
WCCUSD
Swords to Plowshares
Veterans
TANF Workforce Services
CCCEHSD
RichmondWORKS
Basic Career Services
Eligibility 42,754
Outreach/Intake/Orientation 35,987
Initial Assessment X X X 26,570
Labor Exchange X 17,713
Referrals to One Stop Partners X X X X X X X X X X X 31,050 Labor Market Info X 11,071
Performance and Cost Inf 11,071
Support Service Information 6,642
UI Information X 55,354
Financial Aid Information X X 14,608
Youth Employment Opportunity
Student Assistant
X 9,668
Youth Employment Opportunity
Program Mentor
X 6,912
Disabled Veterans Outreach
Program (DVOP)
X 20,634
Local Veterans Employment
Representative (LVER)
X 10,317
Wagner Peyser X 84,290
Rapid Response (RR)/Planning
Activities
X 2,992
Trade Adjustment Act X 7,428
Reemployment Services and
Eligibility Assessment Program
(RESEA)
X 42,815
Basic Career Services Subtotals 430,448
Individualized Career Services
Comprehensive Assessment X 11,244
Individual Employment Plan (IEP) 12,787
Career Planning/Counseling 201,410
Short Term Pre-Vocational Training
X
X
89,522
Internship/Work Experience 500,000
Out-of-Area Job Search 9,748
Financial Literacy X 3,524
English Language Acquisition (ELA) X X 2,451 Youth Employment Opportunity
Student Assistant
X 1,706
Youth Employment Opportunity
Program Mentor
X 1,220
Disabled Veterans Outreach X 3,641
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RWDB, MOU / RSA June 22, 2025 Page 52 of 59
Program (DVOP)
Local Veterans Employment
Representative (LVER)
X 1,821
Wagner Peyser X
14,875
Rapid Response (RR)/Planning
Activities
X
528
Trade Adjustment Act X 1,311
Reemployment Services and
Eligibility Assessment Program
(RESEA)
X 7,556
Individualized Career Services
Subtotal
863,344
Basic and Individualized Career
Services Total
1,293,792
X = In-Kind
901
RWDB, MOU / RSA June 22, 2025 Page 53 of 59
MOU/RSA– ATTACHMENT A-3
MOU/RSA: Third Party In-Kind Contributions
Third Party In-kind Infrastructure Contributions to Support the AJCC as a Whole Cost Categories Total Cost Contributor Value
Rent - City of Richmond 230,184
Utilities/Maintenance 400,325 City of Richmond 400,000
Computers* 20,000 City of Richmond 15,000
Total 420,325 645,184
*20 Computers purchased by City of Richmond in 2024 and will need to be replaced in 2 to 4 years.
902
RWDB, MOU / RSA June 22, 2025 Page 54 of 59
MOU/RSA – ATTACHMENT A-3
Third Party In-Kind Contributions
Cost Categories Total Cost Contributor Value
Rent - City of Richmond 230,184$
Utilities/Maintenance 391,620$ City of Richmond $391,620 Computers* $40,000 City of Richmond $5,000
Total 431,620$ 626,804$
Third Party InKind Infrastructure Contributions to Support the AJCC as a Whole *40 Computers purchased by City of Richmond will need to be replaced in 1 to 4 years.
903
RWDB, MOU / RSA June 22, 2025 Page 55 of 59
MOU/RSA ATTACHMENT B
RichmondWORKS AJCC Partners Civility Policy
Regardless of role or position, all staff within the RichmondWORKS America Jobs Center of California (AJCC) is expected to behave in a manner that maintains a civil workplace environment, free of harassment and intimidation. Management bears a responsibility to ensure that respectful behaviors are exhibited at all times and to address those which are not. Indeed, management should exemplify the behavior expected of all staff in maintaining a positive and productive work culture.
Respectful workplace behaviors are those that promote positivity and professionalism including, but not limited to:
Using respectful and courteous language in all interactions. Questioning an Individual's position on an Issue politely and seeking to understand his/her position:
Giving individual direct, non-personal feedback and where appropriate, in a private setting. Not displaying a negative attitude and understanding how one's attitude can affect the work environment.
Approaching conflict with maturity and a true desire for resolution rather than an opportunity to disagree. Respecting the chain of command and raising concerns to management at the appropriate time/place and with the appropriate tone; and
Using discretion when communicating about issues that may be considered to be personal.
Inappropriate or unacceptable workplace behaviors are statements or acts that may negatively impact the work environment including, but not limited to:
Using profane, abusive, vulgar, or harassing language. Berating or unnecessarily criticizing people in public. Gossiping.
Deliberately embarrassing people.
Using e-mail or text messages as a shield for rudeness or to further any other inappropriate or unacceptable workplace behaviors; and
Addressing people in an unprofessional manner or tone.
All RichmondWORKS staff and management have a responsibility to act in good faith towards maintaining a culture of inclusion, dignity, and understanding for all stakeholders in the Richmond workforce . Disputes should be address using approaches that facilitate clear communication and respectful interactions that lead to mutually accept able solutions. For disputes that cannot be resolved informally, the following mediation/resolution process shall be followed :
1. Should Informal efforts fail, the authorized signatory of the Richmond WIOA grant recipient, or designee, and the executive director (s) of the partner(s), or designee(s), shall meet to mediate and resolve the situation.
2. Should these efforts fail, the situation shall be referred to the chair of the Richmond Workforce Development Board (RWDB) who shall designate an ad hoc committee to mediate with the parties involved to resolve the situation.
904
RWDB, MOU / RSA June 22, 2025 Page 56 of 59
RichmondWORKS AJCC Partner Referral Process MOU/RSA – ATTACHMENT C
OPERATIONS BULLETIN
WORKFORCE INNOVATIONS AND
OPPORTUNITY ACT
Policy Number ETP11-0917
RWDB Approval Date: 09 -2017
Revised: 01-2019
AJCC Partner Referral Process
Pg. 1 0f 2
RichmondWORKS America’s Jobs Center of Californiasm
(AJCC) Partner Referral Process
1. The RichmondWORKS AJCC Partners agree that each partner shall receive referrals from and make referrals to the RichmondWORKS AJCC partner agencies in accordance with the Memorandum of Understanding, Resource Sharing Agreement (MOU/RSA).
a. Referral Definition
A referral is defined as a good faith effort by each RichmondWORKS AJCC Partner to direct customers to the right service at the right time.
Referrals are made via the RichmondWORKS Partner Referral Form and the client’s Authorization to Release Referral Information Form, attached ;
Referrals between partners will be counted when a Referral Form is received by any one partner; it will be incumbent on each partner to follow -up with referrals received from other partners, to facilitate each partner’s individual intake process.
2. Each partner will use the attached form for RichmondWORKS referrals to refer individuals for services they are not able to provide. This agreement will be updated at a later date to include any necessary performance standards, and tracking requirements.
3. The parties agree to make the discussion of the referral process ( for review and enhancement) a permanent agenda item at all regularly scheduled partners meetings, to include:
Feedback on the success of the cross-referral arrangements; Cross-train their respective staffs;
Consider co-enrollment options and practices, and the effect of cross-referrals on mutual performance expectations; and
Constantly improve the joint delivery of services to customers.
Referral Process
The originating agency staff person should always provide a copy of the referral information to their designated AJCC partner agency representative. RichmondWORKS Partner Referral listings will be provided.
The originating agency staff person is to both (1) transmit the Referral Form and Authorization t o Release Referral Information Form to the receiving agency’s contact person via e -mail; and (2) give a copy of the forms to the customer with instructions to present the form to the receiving agency’s representative at the time a face -to-face contact is made.
The receiving Partner Agency Representative should, after assisting the customer, complete the referral results section of the form and return a completed copy to the originating agency’s representative and the staff person that initiated the referral form.
If the originating agency does not receive a copy of the referral form results within 21 days, it shall contact the receiving agency’s contact representative to determine the outcome of the referral.
905
RWDB, MOU / RSA June 22, 2025 Page 57 of 59
RichmondWORKS AJCC Client Referral Form MOU/RSA - ATTACHMENT D
(Please fill out and send with customer upon referral or e-mail TO APPROPRIATE PARTNER)
REFERRAL INFORMATION: When transmitting the referral from, the originating agency should give a copy of the form to the customer with instructions to present the form to the receiving agency at the time a face -to-face contact is made. After assisting the customer, the receiving agency is to complete the referral results section of this form and return a copy to the originating agency wh o first initiated the service referral.
DATE REFERRED: CalJOBS State ID# Phone Number:
CUSTOMER'S NAME:
Last First Middle Initial
Email: Alternate Contact Information:
CUSTOMER IS CURRENTLY RECEIVING:
TANF/CalWorks Senior Employment Program Community Services Bureau Dept. of Rehabilitation L.E.A.P/Literacy & Tutoring AJCC / WIOA Services Specify Partner Agency/Services:
Other, please specify:
REFERRED BY:
AGENCY: CONTACT NAME:
PHONE#: E-MAIL:
PURPOSE OF REFERRAL:
REFERRED TO:
AGENCY: CONTACT NAME:
PHONE#: E-MAIL:
DESCRIPTION OF RECOMMENDED SERVICES:
If an Employment Basic Skills Assessment Tool and/or Plan have been completed at your agency, please document and provide client with a copy of the Skills Assessment Tool and/or Plan to bring or take to his/her initial visit resulting from this referral. Please add any comments that will assist the "Referred To" agency in assisting this individual (example of Skill Assessment tool – CASAS, TABE, GAIN, etc.):
DESCRIPTION OF WHEN, HOW, OR IF YOU NEED FEEDBACK ON THIS REFERRAL:
*All RichmondWORKS AJCC Partners will utilize the referral system.
FOR OFFICE USE ONLY:
DATE RECEIVED BY DESIGNATED REFERRAL PERSONNEL: INITIALS:
Please retain copy for Client’s case file. Case notes required for contact attempts, appointments, results, etc. 906
RWDB, MOU / RSA June 22, 2025 Page 58 of 59
MOU/RSA - ATTACHMENT E
Employment & Training Department
CONSENT TO RECIPROCAL RELEASE OF CONFIDENITAL INFORMATION
TO: City of Richmond Workforce Development Program and Partner Agencies:
I, , hereby authorize the reciprocal release of information specified herein to the City of Richmond Workforce Development Program and Partner Agency name(s):
West Contra Costa Unified School District &
Adult School
NCAOA Job Corps
City of Richmond, Employment and Training
Dept.
Richmond Housing Authority
Community Services Bureau - CCEHSD Rubicon, Re-Entry Success Center and Core Programs
Contra Costa Community College District Senior Community Services Employment Program - CCEHSD
Department of Rehabilitation Swords to Plowshares EDD, Workforce Service and
Unemployment Insurance Branches
Workforce Services (TANF) - CCEHSD
LEAP - City of Richmond Self-Help for the Elderly
Other ____________________________
I understand that the purpose of this release is in support of my participation and progress in various Workforce Development activities and/or Partner Agency programs; and to assist my Career Planner and/or partner agency staff in developing an effective service plan for my career pathway.
NOTICE: This authorization is for full disclosure of all records related to Workforce Development services including:
School/Vocational Training and other agency's activities: identifying information; academic/training work attempted and/or completed; level of achievement, including progress reports, grades, and scores on assessments tests (i.e., TABE, CASAS or GAIN); participation in vocational training activities; scores on intelligence, aptitude, and interest tests; and teacher/counselor observations and records.
All relevant records from the named agency(ies) above, and all relevant City of Richmond Workforce Development records, especially those related to case management, goals, and challenges.
The nature or method of disclosure or re-disclosure of the above indicated information is hereby authorized to consist of unrestricted oral or written communication between staff of the named agency(ies) above, and the City of Richmond Workforce Development Program’s Career Planner.
This consent may be revoked in writing at any time, except to the extent that action has been taken in reliance thereon’,and will expire automatically upon the termination of the participant’s Workforce Development program enrollment.
Signature of Participant Date
Signature of Parent/Guardian (If Participant is a minor) Date
330 – 25th Street Richmond, CA 94804 Ph. (510) 307-8014 Fax (510) 307-8061
907
RWDB, MOU / RSA June 22, 2025 Page 59 of 59
Matrix of AJCC Partners & Services MOU/RSA – ATTACHMENT F
RichmondWORKS AJCC, One-Stop Delivery System - WIOA, PY2025-28 Matrix of AJCC Partners & Services
Summary of Career Services Applicable to AJCC Partner Clients CORE
PARTNERS
ORGANIZATION
WIOA
Eligibility
Determination
Outreach
and
Orientati
on
Skills
Assessments
Individual
Career Svcs
Access to
Training
Services
Labor
Market
Info
Business
Services
Partner
Referrals
Veteran
Services
Provision
of LMI
WIOA
Performance
Info
Supportive
Services
UI Filing
on-line or
fax
Financial
Literacy
Title 1 (Co-
located
Partner)
City of Richmond,
Employment and Training
Dept.
X X X X X X X X X X X X X X
Richmond
YouthBuild
City of Richmond,
Employment and Training
Dept. (YouthBuild Program)
X
X
X
X
X
X
X
X
Carl Perkins
Act.
Contra Costa Community
College District X X X X
Title 4 Department of Rehabilitation X X X X X X X X X
Title 3
(EDD) Workforce Services
Branch and
Unemployment Insurance
Branch.
X
X
X
X
X
X
X
X
Title 2 LEAP - City of Richmond X X X X
Job Corps NCAOA Job Corps X X X X
Housing
Authority Richmond Housing Authority X X X
Second
Chance
Program
Rubicon, Core Programs and
ReEntry Success Center
X
X
X
X
X
X
X
X
X
Senior
Services
Senior Community Svcs.
Employment Program -
CCCEHSD
x
x
Senior
Employment
Services
Self-Help for the Elderly
(SCSEP) (Co-located Partner)
X
X
X
X
Title 2 West Contra Costa Adult
Education - WCCUSD
X X X X
Veteran
Employment
& Training
Swords to Plowshares
X
X
X
X
X
X
TANF Workforce Services
(CalWORKS/TANF) - CCEHSD
X X
X
X X
X
908
July 1, 2025
Mayor's Office
DATE: July 1, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Subject:
Amend the 2025 Appointments to Committees and Liaison
Positions
FINANCIAL IMPACT: There is no financial impact on receiving this item.
PREVIOUS COUNCIL
ACTION:
March 26, 2024
February 4,2025
STATEMENT OF THE
ISSUE:
The Mayor is required to appoint City Councilmembers to Regional Committees, Ad Hoc Committees and Liaison
positions to City Boards and Commissions. There is an
amendment to the Richmond/AC Transit Interagency
Liaison Committee to help the committee meet quorum.
RECOMMENDED ACTION:
AMEND the appointments for the Mayor and
Councilmembers to Regional Committees, Ad-Hoc
Committees and Liaison Positions for the year of 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620- 6503).
DISCUSSION:
Appointments to the Richmond/AC Transit Interagency Liaison Committee and the North Richmond Mitigation Fee Joint Committee were amended to help the committees meet quorum.
DOCUMENTS ATTACHED:
Attachment 1 – Amended 2025 Appointments to Committees and Liaison Positions List AGENDA
REPORT
909
2025 COUNCIL APPOINTMENTS TO COMMITTEES, BOARDS, AND COMMISSIONS | Amended July 1, 2025 2025 Council Appointments to Committees,
Boards, and Commissions
Arts and Culture Commission:
Claudia Jimenez
Community Police Review Commission:
Claudia Jimenez
Commission on Aging:
Jamelia Brown
Design Review Board:
Eduardo Martinez
Economic Development Commission :
Doria Robinson
Historic Preservation Commission:
Soheila Bana
Housing Advisory Commission :
Soheila Bana
Human Rights and Human Relations Commission:
Sue Wilson
Library Commission:
Sue Wilson
Personnel Board:
Sue Wilson
Planning Commission:
Jamelia Brown
Recreation and Parks Commission:
Doria Robinson
Richmond-Shimada Friendship Commission :
Cesar Zepeda
910
2025 COUNCIL APPOINTMENTS TO COMMITTEES, BOARDS, AND COMMISSIONS | Amended July 1, 2025 Richmond-Zhoushan Friendship Commission:
Jamelia Brown
Richmond-Regla Friendship Committee:
Cesar Zepeda
Richmond Youth Council:
Cesar Zepeda
Urban Forest Advisory Committee :
Doria Robinson
Workforce Development Board :
Jamelia Brown
ECIA Transportation Oversight Committee :
Claudia Jimenez
City of Richmond Ad Hoc Committees
NURVE Policy Ad Hoc Committee:
Member: Doria Robinson
Alternate: Mayor Martinez
Municipal Wastewater Oversight Ad Hoc Committee :
Member: Doria Robinson
Member: Cesar Zepeda
Member: Mayor Eduardo
Fire Prevention Ad Hoc Committee:
Soheila Bana
Jamelia Brown
Cesar Zepeda
ECIA Grant Review Ad Hoc Committee:
Soheila Bana
Cesar Zepeda
Regional Committees
West Contra Costa Integrated Waste Management Authority (RecycleMore) :
Member: Doria Robinson
911
2025 COUNCIL APPOINTMENTS TO COMMITTEES, BOARDS, AND COMMISSIONS | Amended July 1, 2025 Member: Cesar Zepeda
Member: Jamelia Brown
Alternate: Soheila Bana
Association of Bay Area Governments (ABAG) Representative :
Member: Mayor Eduardo.
Alternate: Claudia Jimenez
East Bay Regional Parks:
Member: Mayor Martinez
Bana: Soheila Bana
Gilman Street Sport Complex:
Member: Sue Wilson
Alternate: Soheila Bana
League of CA Cities East Bay Division:
Member: Jamelia Brown
Alternate: Mayor Eduardo
League of CA Cities Voting Representative:
Member: Mayor Eduardo Martinez
Alternate: Jamelia Brown
MCE Clean Energy Representative:
Member: Cesar Zepeda
Alternate: Eduardo Martinez
North Richmond Mitigation Fee Joint Committee :
Member: Doria Robinson
Member: Cesar Zepeda
Member: Claudia Jimenez
Alternate: Eduardo Martinez
West Contra Costa Transportation Advisory Committee (WCCTAC):
Member: Claudia Jimenez
Member: Cesar Zepeda
Member: Mayor Eduardo Martinez
Alternate: Soheila Bana
West Contra Costa Unified School District Liaison:
Member: Soheila Bana
Member: Sue Wilson
912
2025 COUNCIL APPOINTMENTS TO COMMITTEES, BOARDS, AND COMMISSIONS | Amended July 1, 2025 Richmond/AC Transit Interagency Liaison Committee:
Member: Soheila Bana
Member: Sue Wilson
Contra Costa County Mayors’ Conference:
Member: Mayor Eduardo
Alternate: Claudia Jimenez
Regional Wild fire Prevention Coordinating Group :
Member: Soheila Bana
Alternate: Jamelia Brown
913
July 1, 2025
Mayor's Office
DATE: July 1, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
Vice Mayor Cesar Zepeda
Councilmember Doria Robinson
Subject:
Proclamation Honoring the 100th Anniversary of
McGlothen Temple Church of God in Christ
FINANCIAL IMPACT: There is no financial impact for receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
This proclamation honors McGlothen Temple Church of
God in Christ on the occasion of its 100th Anniversary, recognizing a century of distinguished service, spiritual leadership, and enduring contributions to the Richmond
community.
RECOMMENDED ACTION: PROCLAMATION Honoring the 100th Anniversary of McGlothen Temple Church of God in Christ - Mayor
Eduardo Martinez (510-620-6503)/Vice Mayor Cesar
Zepeda/Councilmember Doria Robinson (510-620-6861).
DISCUSSION:
This proclamation recognizes and honors the 100th Anniversary of McGlothen Temple Church of God in Christ, a cornerstone institution in the City of Richmond. Founded in 1925, the church has played an integral role in the spiritual, cultural, and civic life of the community for a full century. McGlothen Temple has been a source of strength, inspiration, and service— supporting local families, fostering leadership, and providing vital programs such as food distributions, educational initiatives, and youth empowerment.
AGENDA
REPORT
914
July 1, 2025
From its humble beginnings in the home of early members to its present-day location, the church has grown into a nationally recognized congregation. Under the leadership of historic figures like Bishop George W. “Dad” McGlothen and Dr. Mattie “Mom” McGlothen, the church extended its influence well beyond city borders, earning a lasting reputation for compassion and leadership within the faith community.
The City of Richmond is proud to celebrate this remarkable milestone and express its appreciation for the church’s continued dedication to uplifting residents and enriching the city’s spiritual and social fabric.
DOCUMENTS ATTACHED:
Attachment 1 – Proclamation Honoring the 100th Anniversary of McGlothen Temple Church of God in Christ
915
Mayor Eduardo Martinez
City of Richmond
July 1, 2025
Honoring the 100th Anniversary of McGlothen Temple Church of God in Christ
WHEREAS, for 100 years, McGlothen Temple has served as a spiritual beacon in Richmond, offering hope, compassion, and unwavering commitment to uplifting others through ministry and outreach; and
WHEREAS, McGlothen Temple Church of God in Christ was founded in 1925 as a small gathering of believers in Richmond, California, and over the past century has grown into a thriving congregation grounded in faith, service, and community; and
WHEREAS, originally named the Richmond Community Church of God in Christ, the church held its first services in the home of Mr. and Mrs. Willie Miles, and under the leadership of Elder S.W. Harrison, the church was formally organized and grew steadily, with services held in the homes of early members before securing its first building at 1452 Filbert Street; and
WHEREAS, the church was shepherded in its early years by devoted pastors, including Elder F.E. Fears, Elder S. Heyman, and Elder C.A. Perry, under whose leadership a small church building was constructed, laying a strong foundation for generations to come; and
WHEREAS, during World War II, McGlothen Temple supported the families of local shipyard workers, providing strength and encouragement during a time of national sacrifice; and
WHEREAS, in 1941, Bishop George W. “Dad” McGlothen was appointed pastor, and under his leadership, the congregation raised funds and completed construction of the current church location in 1946, which was named McGlothen Temple in his honor; and
WHEREAS, McGlothen Temple later gained national and international recognition as the home church of Dr.
Mattie “Mom” McGlothen, who served as the International Supervisor of Women for the Church of God in Christ from 1976 until her passing in 1994, becoming a beloved spiritual leader worldwide; and
WHEREAS, Bishop Clarence Davis led the church with distinction for 22 years, from 1964 until his passing in 1986. Under his leadership, the dining hall and sanctuary were significantly remodeled; and
WHEREAS, Pastor John Jennings served as pastor from 1987 until his retirement in 2021. During his tenure, he oversaw improvements to the church campus, including the dedication of both the Dr. Mattie McGlothen Library/Museum and the Bishop Clarence James Davis Education Center; and
WHEREAS, in August 2021, Pastor Willie C. Haynes III became the church’s eighth pastor, bringing renewed energy and vision while continuing McGlothen Temple’s rich tradition of faith leadership and community service; and
WHEREAS, the church’s legacy of service includes food distributions through its Missions Ministry, educational and youth empowerment programs, and events such as the annual Winter Wonderland, which brings joy and support to families in need; and
WHEREAS, the City of Richmond proudly recognizes the deep historical and cultural contributions McGlothen Temple has made to the life of our city, and honors the church’s enduring commitment to the spiritual and social well-being of its residents;
NOW, THEREFORE, I, Eduardo Martinez, Mayor of the City of Richmond, on behalf of the Richmond City Council, do hereby extend our warmest congratulations and deepest appreciation to Pastor Willie C. Haynes and the entire congregation on the occasion of your 100th Anniversary, with profound gratitude for a century of service and blessings for the years to come.
Vice Mayor Cesar Zepeda
City of Richmond
July 1, 2025
Councilmember Doria Robinson
City of Richmond
July 1, 2025
916
July 1, 2025
Mayor's Office
DATE: July 1, 2025
TO: Members of the City Council
FROM:
Mayor Eduardo Martinez
SUBJECT:
Appointment of Chad DeWitt to the Historic Preservation Commission
FINANCIAL IMPACT: There is no financial impact for receiving this item.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Chad DeWitt is applying for a vacant unexpired seat on
the Historic Preservation Commission
RECOMMENDED ACTION: APPOINT Chad DeWitt to the Historic Preservation Commission, with a term that expires July 31, 2026 –
Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
DISCUSSION:
Chad DeWitt is a Richmond resident with a Bachelor of Architecture and a strong commitment to 20th-century modernist design. He has an established record in preservation advocacy, including successfully nominating his own historic home to the National Register of Historic Places. Mr. DeWitt currently serves as vice president of the Northern California chapter of Documentation and Conservation of Buildings, Sites and Neighbourhoods of the Modern Movement. DoCoMoMo and is actively documenting post-war residential architecture in Point Richmond. His expertise and dedication to preserving Richmond’s architectural heritage make him a valuable addition to the Historic Preservation Commission.
AGENDA
REPORT
917
July 1, 2025
DOCUMENTS ATTACHED: Attachment 1 – Chad DeWitt’s redacted application 918
919
920
June 24, 2025
Police Department
DATE: June 24, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Purchase of Air Purifying Respirators from LC Action
FINANCIAL IMPACT: The proposed expenditure of $29,159.54 will come from the proposed Police Department Budget for Fiscal Year
2025-2026 (Account String: 01194021-400603).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Police Department Tactical Response Team (TRT) is
requesting approval to purchase air purifying respirators to effectively work and communicate in areas
contaminated with chemical agents.
RECOMMENDED ACTION:
APPROVE the purchase of air purifying respirators from
LC Action for a total amount not to exceed $29,159.54 to ensure the safety and effectiveness operating in
environments contaminated with chemical agents –
Police Department (Chief Bisa French 510-621-1802).
DISCUSSION:
It is imperative for members of the Richmond Police Department’s Tactical Response Team (TRT) to be able to work and communicate with each other while operating in environments contaminated with chemical agents. Currently, the team lacks the AGENDA
REPORT
921
June 24, 2025
necessary protective equipment to operate safely and effectively in such conditions.
This proposal seeks City Council approval for the purchase of air purifying respirators to ensure the safety and effectiveness of TRT members during high-risk operations.
Benefits and Reasons:
1. Protection from Harmful Agents: Air purifying respirators are essential to protect officers from exposure to chemical agents, smoke, and airborne toxins during operations. These masks provide a critical barrier against harmful substances, ensuring that officers can perform their duties without risking their health and safety. This protection is vital for maintaining the well-being of our officers and preventing long-term health issues that could arise from exposure to hazardous materials.
2. Enhanced Communication: Modern air purifying systems have the ability to link directly into radio communications and have voice amplifiers to ease communication while wearing the mask. This feature is crucial for maintaining clear and effective communication among team members during operations, which is vital for coordination and success. Effective communication is essential for executing complex tactical maneuvers and ensuring that all team members are aware of their roles and responsibilities during high-risk incidents.
3. Support for SWAT Team Operations: The RPD SWAT Team has used air purifying respirators for over 20 years. Due to staffing limitations, TRT functions in a support role to the SWAT Team on their high-risk operations. Providing TRT members with reliable air purifying systems ensures that they can effectively support the SWAT Team, enhancing the overall capability and safety of both teams. This support is crucial for the successful execution of high-risk operations and for minimizing the risk to both officers and civilians.
4. Comprehensive Protection: These air purifying systems can protect TRT Team members from being exposed to chemical, biological, radiological, and nuclear agents. This comprehensive protection is essential for the diverse range of threats that officers may encounter during high-risk critical incidents. By equipping our officers with the best possible protective gear, City staff can ensure that they are prepared to handle any situation that may arise, regardless of the nature of the threat.
5. Operational Effectiveness: City staff recommends the approval of this purchase as it is necessary to provide TRT members with reliable air purifying systems in order for them to do their job safely and effectively during high-risk critical incidents. Ensuring that officers have the proper equipment enhances their ability to respond to emergencies and protect the community. This investment in protective gear will ultimately lead to more successful operations and a safer community for all residents.
922
June 24, 2025
6. Legal and Regulatory Compliance: Providing air purifying respirators to TRT members ensures compliance with occupational health and safety regulations. It demonstrates the City’s commitment to the well-being of its employees and adherence to best practices in law enforcement. By meeting these regulatory requirements, staff can avoid potential legal issues and ensure that our officers are operating within the bounds of the law.
7. Cost-Effectiveness: Investing in high-quality air purifying systems is a cost- effective measure in the long run. It reduces the likelihood of work-related injuries and illnesses, which can result in costly medical expenses and workers' compensation claims. By preventing these issues, staff can save the City money and ensure that our resources are being used efficiently.
The approval of this purchase is crucial for the safety and effectiveness of the Richmond Police Department’s Tactical Response Team. By providing air purifying respirators, staff can ensure that officers are protected from harmful agents, maintain clear communication, and effectively support SWAT Team operations. City staff urges the City Council to approve this proposal to enhance the safety and operational capability of our officers.
DOCUMENTS ATTACHED:
Attachment 1 – Quote Package
923
924
925
926
927
June 24, 2025
Police Department
DATE: June 24, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Purchase of Mobile Data Computers and related hardware
from Duratech USA, Inc.
FINANCIAL IMPACT: The estimated expenditure of $50,000 will come from the 2022 Justice Assistance Grant funding managed by
Police Department staff (Account String: 10691021-
400603-19002).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Police Department staff would like to purchase Mobile
Data Computers and related hardware in amount not to
exceed $50,000 using 2022 Justice Assistance Grant
(JAG) funds to purchase the computers.
RECOMMENDED ACTION:
APPROVE the purchase of Mobile Data Computers and
related hardware for an amount not to exceed $50,000
from Duratech USA, Inc. – Police Department (Chief Bisa French 510-621-1802).
DISCUSSION:
Mobile Data Computers (MDCs) are essential tools for modern law enforcement and are used by sworn police officers in police patrol vehicles. They provide numerous AGENDA
REPORT
928
June 24, 2025
advantages that enhance the efficiency and effectiveness of police officers. MDCs enable officers to communicate with dispatch, access real-time data, receive GPS locations, and obtain critical information related to calls. This technology improves situational awareness, officer safety, and response times. Additionally, MDCs reduce the workload of 911 dispatchers by allowing them to send messages to multiple units simultaneously, providing a redundant communication method to radios.
The replacement life of MDCs is typically three to five years. This timeframe ensures that the technology remains up-to-date and functional, minimizing the risk of hardware failures and maintaining optimal performance. Regular replacement is necessary due to the rapid advancements in technology and the wear and tear that occurs with daily use in the field. Additionally, the MDC wiring, cables, keyboard, mount, etc. deteriorates over time and require replacement as needed. Richmond Police Department staff work diligently to preserve any hardware that functions normally.
Richmond Police Department (RPD) staff will use the 2022 Justice Assistance Grant Funds set to expire on September 30, 2025. With the uncertainty of federal funding, City staff believe that this is a great time and opportunity to utilize the grant funding which was secured for purchases of Mobile Data Computers and related hardware such as cables, wiring, harnesses, etc.
Recent tariffs on technology have significantly impacted the cost of computer hardware.
These tariffs, targeting components sourced from regions such as Asia, Mexico, and Canada, have led to price increases ranging from 9 percent to 45 percent. The technology industry, being highly globalized, is particularly vulnerable to such tariffs. As a result, the cost of procuring MDCs has risen, affecting budget allocations and procurement strategies. Due to ongoing market volatility, vendors are unable to honor 30-day price quotes, with most only providing pricing on a day-to-day basis. As a result, the Richmond Police Department (RPD) is requesting authorization for a purchase order not to exceed $50,000 with Duratech USA, Inc. to allow for the purchase of Mobile Data Computers (MDCs). The requested amount will provide staff with flexibility to adjust configurations and procurement options in response to fluctuating prices. This may include securing up to eight (8) MDCs with related hardware or up to twelve (12) MDCs without hardware, should staff be able to repurpose existing equipment from decommissioned patrol vehicles.
DOCUMENTS ATTACHED:
Attachment 1 – Quote Packet
Attachment 2 – Quote Matrix
929
QUOTE
Date
5/8/2025
Quote #
050825CR
Customer Information
City of Richmond PD
1701 Regatta Blvd
Richmond CA 94804
Terms
Net 30
Project Delivery Date
4/30/2025
Rep
LHT
Phone #
We Appreciate & Value Your Business!!!
Customer E-mail
[email protected]
Certified SBE #19486, DBE #40914, OCTA# 39991,
CUCP#35922, MBE & WBE, POLB # 250398,
Los Angeles METRO# 7881
FEIN# 20-2777132
Delivery Lead time 4-6 weeks (unless otherwise noted) from date of purchase unliess otherwise noted.
Prices are good for 30 days and may be subject to change without notice **Some Options & Upgrade costs applicable to time of original purchase only NET 30 Terms for Govt Orders. Due to highly discounted prices quoted, there will be a 3% processing fee for any orders placed with a credit card.
Prepaid Company check or bank wire transfer with PO or Net30 OAC. VISA, M/C, American Express Cards Accepted All International Orders -Prepaid Wire Transfer ($30 Wire Fee Applies) All California purchases require $4 LCD Disposal Fee per unit & applicable sales taxes All Customs Fee, Duties & Taxes & shipping costs are the responsibility of purchaser Please check specifications carefully! Due to Customization -All Sales are final! Send Orders to: [email protected] NEW MAILING ADDRESS!!!
P.O. BOX 4363
Westminster, CA 92684
www.DuraTechUSA.com
714-898-2171
TOTAL
Item Description Qty Cost Total
VSEP6PJABGBB GETAC :V110G7 - i7-1255U,
Windows Hello Webcam, Windows
11+16GB RAM, 256GB PCIe SSD,
Sunlight Readable FHD
LCD+Touchscreen+Stylus,
Membrane Backlit KBD,
WIFI+BT+5G Sub-6+Dedicated
GPS+Passthrough, Hard Handle,
USB Type-A x2+USB
Type-C+Smart Card Reader+HF
RFID, 3 Year B2B Warranty
8 3,752.20 30,017.60T
GE-SVTBNFX5Y Getac 4th & 5th Year Bumper to
Bumper Warranty (A, V & F Series
Rugged Tablets)
8 535.16 4,281.28
590GBL001282 TG3 83 Key KB Backlit (R/G/B)
Touchpad Chicklet Keys
Coiled/Straight USB Cord (5 year
NO-FAULT warranty)
8 337.00 2,696.00T
GDVPG2 GETAC : Gamber Johnson Tri
PassThrough Vehicle Dock &
Replicaion with screen stiffener
(DC power adapter sold separately)
8 629.61 5,036.88T
QUOTE
Date
5/8/2025
Quote #
050825CR
Customer Information
City of Richmond PD
1701 Regatta Blvd
Richmond CA 94804
Terms
Net 30
Project Delivery Date
4/30/2025
Rep
LHT
Phone #
We Appreciate & Value Your Business!!!
Customer E-mail
[email protected]
Certified SBE #19486, DBE #40914, OCTA# 39991,
CUCP#35922, MBE & WBE, POLB # 250398,
Los Angeles METRO# 7881
FEIN# 20-2777132
Delivery Lead time 4-6 weeks (unless otherwise noted) from date of purchase unliess otherwise noted.
Prices are good for 30 days and may be subject to change without notice **Some Options & Upgrade costs applicable to time of original purchase only NET 30 Terms for Govt Orders. Due to highly discounted prices quoted, there will be a 3% processing fee for any orders placed with a credit card.
Prepaid Company check or bank wire transfer with PO or Net30 OAC. VISA, M/C, American Express Cards Accepted All International Orders -Prepaid Wire Transfer ($30 Wire Fee Applies) All California purchases require $4 LCD Disposal Fee per unit & applicable sales taxes All Customs Fee, Duties & Taxes & shipping costs are the responsibility of purchaser Please check specifications carefully! Due to Customization -All Sales are final! Send Orders to: [email protected] NEW MAILING ADDRESS!!!
P.O. BOX 4363
Westminster, CA 92684
www.DuraTechUSA.com
714-898-2171
TOTAL
Item Description Qty Cost Total
GAD1L1 LIND 11-16V DC vehicle
adapter/charger with Bare Wires
8 121.10 968.80T
CA LCD Disposal Fee CALIFORNIA LCD DISPOSAL FEE 8 4.00 32.00
9.75 Sales Tax 9.75% 3,775.13
$46,807.69
931
932
933
Division/Department:
____Police_____________________ Quote Summary Form Form completed by: _Steven Linderman____________________ PR# Bidders' Names:
Unit Ext. Unit Ext. Unit Ext.
Price Price Price Price Price Price
Item 1 price: 3752.2 45026.4 3781.23 45374.76 4413.97 52967.64
1. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 2 price: $___________ $___________ $___________ $___________ $___________ $___________
2. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 3 price: $___________ $___________ $___________ $___________ $___________ $___________
3. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 4 price: $___________ $___________ $___________ $___________ $___________ $___________
4. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Item 5 price: $___________ $___________ $___________ $___________ $___________ $___________
5. Descript:
Manufacturer offered by bidder:
Model offered by bidder:
Sub-Total: 45026.4 45374.76 52967.64
Shipping & Handling, if any
Add tax at current rate (9.75%) 4390.074 4424.0391 5164.3449 Grand Total 49416.474 49798.7991 58131.9849
Notes:
(Vendor 1)
Duratech
(Vendor 2)
Provantage
(Vendor 3)
PC NationQuote Title: Getac Mobile Data Comp (Project Quote No.Getax V110- Mobile Data Computers
Quote Submittal Deadline:
Mdl: Mdl:
Mfg:
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Use more pages as necessary 12 DEC 2022 1 934
July 1, 2025
Police Department
DATE: July 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject: Purchase of Public Safety and Tactical Ballistic Safety Equipment from LC Action Police Supply
FINANCIAL IMPACT: The proposed $133,415.90 expenditure is included within the approved Police Department budget for fiscal year
2024-2025 (Account String: 01194021-400384).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Over the past five years, public safety equipment
previously purchased for use by the Tactical Response
Team (T.R.T.) has experienced deterioration due to
normal wear-and-tear or has reached the manufacturer’s
designated end-of-life, rendering it no longer serviceable or eligible for continued use. Police Department staff
requests City Council approval to purchase tactical
ballistic safety equipment and public safety equipment for the Police Department’s Tactical Response Team from
LC Action Police Supply (T.R.T.).
RECOMMENDED ACTION:
APPROVE the purchase of public safety and tactical
ballistic safety equipment for the Police Department’s
Tactical Response Team from LC Action Police Supply in
an amount not to exceed $133,415.90 – Police
Department (Chief Bisa French 510-621-1802).
DISCUSSION:
Richmond Police Department (RPD) staff endeavors to maintain the industry standard for public safety equipment and tactical ballistic safety equipment utilized by the Tactical AGENDA
REPORT
935
July 1, 2025
Response Team (T.R.T.) to prevent crime, maintain order, provide safety and security for Richmond residents and T.R.T. officers. In 2019, the City Council approved the original purchase of the requested public safety equipment for the Police Department’s sworn staff. Over the past five years, public safety equipment previously purchased for use by the Tactical Response Team (T.R.T.) has experienced deterioration due to normal wear and tear or has reached the manufacturer’s designated end-of-life, rendering it no longer serviceable or eligible for continued use.
The requested public safety equipment is utilized by T.R.T. to train for and deploy during high-risk warrant service, active shooter events, hostage rescue incidents, incidents of civil unrest and other situations that require specialized tactics and equipment that patrol officers are not equipped or trained to address.
On March 3, 2025, Police Department staff issued a Request for Quotes (RFQ) for the purchase of public safety equipment and tactical ballistic safety equipment from law enforcement safety equipment vendors (Attachment 1). The RFQ closed on March 21, 2025, with 122 vendors notified. Of the 122 vendors, two (2) prospective vendors responded to the RFQ and both vendors submitted cost proposals.
The vendor, LC Action Police Supply, provided a bid for the six (6) items listed in the RFQ. The additional vendor, Blue Angel, only submitted a bid on one (1) of the six (6) items listed. Although their overall pricing for this one item has a cost advantage, the staff time and associated cost for vendor management, paperwork, processing, etc. far outweighs the savings. As such, Police Department staff have awarded the RFQ to LC Action Police Supply.
Police Department staff recommend that the City Council approve the estimated expenditure of $133,415.90 for the safety equipment listed in the RFQ. The purchase of the listed safety equipment will reduce the risk of injury and improve the safety of the public and T.R.T. officers and comply with the industry standard listed in the RFQ.
936
July 1, 2025
DOCUMENTS ATTACHED:
Attachment 1 – Request for Quotes
A nticipated
Q uantity 2025 (each) 2026 (each) 2027 (each) 2025 (each) 2026 (each) 2027 (each)
SAFARILAND PROTEC
DELTA X IIIA BALLISTIC
HELMET (Black)
12 1,441.30$ 1,441.30$ 1,441.30$ No Bid No Bid No Bid
VICTORY TACTICAL
LEVEL III +
LIGHTWEIGHT 3.3LB
PLATE 10X12 SAPI CUT
10 309.61$ 309.61$ 309.61$ 257.56$ 270.44$ 283.96$
SAFARILAND
PROTECH® HARDWIRE
LIGHTWEIGHT PLATE
– NIJ 0101.06 TYPE III
10 593.53$ 593.53$ 593.53$ No Bid No Bid No Bid
SAFARILAND
PROTECH HARDWIRE
LVL III LIGHTWEIGHT
BALLISTIC SHIELD
5 4,597.17$ 4,597.17$ 4,597.17$ No Bid No Bid No Bid CTS PENN ARMS L140-
4, 40MM SINGLE SHOT
LAUNCHER COMPACT
FOLDING STOCK W/
GRIP & QUAD RAIL
5 1,758.00$ 1,758.00$ 1,758.00$ No Bid No Bid No Bid PHOENIX IV™ – TYPE
IV SHIELD 5 15,062.61$ 15,062.61$ 15,062.61$ No Bid No Bid No Bid
LC A CT ION BLUE A NGE L
Quantity Cost/Unit T otal
12 1,441.30$ 17,295.60$
10 309.61$ 3,096.10$
10 593.53$ 5,935.30$
5 4,597.17$ 22,985.85$
5 1,758.00$ 8,790.00$
5 15,062.61$ 75,313.05$
133,415.90$
Cost Matrix S ummary
937
Request for Quotes (RFQ)
Public Safety Gear
Release Date: March 3, 2025
Deadline for Submittal: March 21, 2025, 5:00PM
938
INTRODUCTION
The City of Richmond’s Police Department is requesting quotes from qualified individuals or companies to sell specific Public Safety Gear for its department personnel.
This request for proposal (RFQ) describes the equipment and quantity requested. The anticipated term of this contract will be for a period of a maximum of three (3) years.
Vendors are required to read and understand all information contained within this entire RFQ package. By responding to this RF Q, the vendor agrees to read and understand these documents.
ITEMS REQUESTED
Item 1 (Up to 12 per year)
SAFARILAND PROTEC DELTA X IIIA BALLISTIC HELMET (Black, High Cut)
Item 2 (Up to 10 per year)
VICTORY TACTICAL LEVEL III + LIGHTWEIGHT 3.3LB PLATE 10X12 SAPI CUT SKU #: 77771054
Item 3 (Up to 10 per year)
SAFARILAND PROTECH® HARDWIRE LIGHTWEIGHT PLATE – NIJ 0101.06 TYPE III SKU #: 00210561
Item 4 (Up to 5 per year)
SAFARILAND PROTECH HARDWIRE LVL III LIGHTWEIGHT BALLISTIC SHIELD Viewport:YES
Shield Style: Standard
Viewport: Yes
SKU #: 584-ST-YE-PO-1
Item 5 (Up to 5 per year)
CTS PENN ARMS L140-4, 40MM SINGLE SHOT LAUNCHER COMPACT FOLDING STOCK
W/ GRIP & QUAD RAIL
SKU #: L140-4
Item 6 (Up to 5 per year)
PHOENIX IV™ – TYPE IV SHIELD
SKU #: 2448V
939
ADDITIONAL REQUIREMENTS
The respondent must be an authorized reseller.
All items are to be brand new in original packaging including all brochures, warranty card, etc. (like new, returned merchandise, used, demo will not be accepted) Gray market product will not be accepted.
All products must be fully warrantable by the manufacturer (proof of manufacturer liability insurance may be required upon request).
No substitutions or equivalents. The City of Richmond will only accept quotes for the specific items listed in the Items Requested section. No alternative brands, models or equivalents will be considered.
COST INFORMATION:
Please submit the cost information spreadsheet with the name, address, contact
Please complete the cost information spreadsheet. The costs listed should include sales tax, shipping, and all other necessary fees for a single item.
The anticipated quantity is only an estimate and not a commitment. The actual quantity may differ.
PROCESS FOR SUBMITTING PROPOSALS
Please do not conta ct staff directly regarding this Proposal will not be answered. All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 5:00pm PST, on March 14, 2025. If the City finds it necessary to issue an addendum, prospective Offerors will receive e -mail notification of addendum. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/ bids for any possible Addenda to the RFP that may have been posted.
Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review pro cess may have their proposal rejected for violating this provision of the RFP.
Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, to download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.
Submission of Cost Proposals
Please submit your cost proposal via the City of Richmond's BidsOnline system. Cost proposals submitted by facsimile or e-mail are not acceptable and will not be considered.
The cost proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer. 940
The proposer is responsible for submitting its entire proposal package with all required submittal documents and any modifications or revisions, to reach the City of Richmond’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by the City of Richmond after the exact time specified for receipt of proposals is “late” and will not be considered.
The City of Richmond reserves the right to waive inconsequential irregularities.
GENERAL GUIDELINES
This RFP does not commit to the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RF Q, or to procure our contract for work. The City of Richmond may reject the cost proposal without providing the reason(s). A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.
The City reserves the right to:
1. Reject any or all proposals.
2. Issue subsequent RFQ.
3. Postpone opening for its own convenience.
4. Remedy technical errors in the RFQ process.
5. Negotiate with any, all, or none of the Respondents.
6. Solicit best and final offers from all or some of the Respondents.
7. Select one or more Respondents.
8. Accept other than the lowest proposed fees.
9. Waive informalities and irregularities in proposals.
Public Records
All proposals submitted in response to this RF Q become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from pub lic disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
Business Licenses
The successful bidder may be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond 941
Nondiscrimination Clauses in City Contrac ts Ordinance ( Richmond Municipal Code (RMC) Chapter 2.28 ), Business Opportunity Or dinance ( RMC Chapter 2.50 ), Local Employment Program Ordinance ( RMC Chapter 2.56 ), Living Wage Ordinance ( RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter
2.65), which are incorporated into the Contract Documents by this reference.
Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.
Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by del ivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.
Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.
PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minim um requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.
Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.
The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow ‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service.
Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications. 942
The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.
Award
After careful review of all submissions the Police Department personnel will decide and announce the status of the award in about 30 days.
943
June 24, 2025
Public Works
DATE: June 24, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Janney Lockman, AICP, Associate Transportation
Planner
Subject:
Contracts for On-Call Construction Management and
Inspection Services
FINANCIAL IMPACT: These contracts authorize as-needed construction management and inspection services in an amount not to
exceed $3,750,000, per firm, for the initial three-year term (July 1, 2025 – June 30, 2028), and $2,500,000 per firm for the two optional one-year extensions.
The total potential commitment per firm is $6,250,000.
Services will be funded through a combination of capital improvement funds, grants, bonds, and other project-
specific sources. No additional appropriation is requested at this time. Funding will be identified on a project-by- project basis prior to authorizing work.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
City staff members recommend that the City Council
approve standing contracts with five (5) firms to provide as-needed construction management and inspection
services. These contracts will enable the City to deliver capital and operational projects more efficiently by
eliminating the time and expense of selecting consultants on a project-by-project basis.
AGENDA
REPORT
944
June 24, 2025
RECOMMENDED ACTION:
ADOPT a resolution authorizing service contracts with
five firms for as-needed construction management and
inspection services, in an amount not to exceed
$3,750,000 per firm, over a three-year period from July 1, 2025, through June 30, 2028, with two optional one-year extension years, for a total amount not to exceed
$2,500,000 per firm for the extension period – Public
Works Department (Janney Lockman 307-8097/Robert
Armijo 620-5477).
DISCUSSION:
Public Works staff anticipate that approximately 35 capital improvement projects funded by various funds, bonds, and grants, will begin construction over the next three years.
These projects will require construction management and inspection services that City of Richmond staff do not have the capacity or ability to complete. Additionally, unscheduled projects may occur during the next three years that will require the use of construction management and inspection services.
As-needed or “on-call” construction management agreements allow the City to provide construction management and inspection services needed for the City’s capital projects in an efficient and timely manner. These agreements eliminate the multi-month process and costs associated with selecting consultants via requests for proposals on a project- by-project basis and streamline project delivery by reducing administrative burden.
On March 7, 2025, the City issued a Request for Qualifications (RFQ) for as-needed construction management and inspection services. The RFQ was posted on the City's BidsOnline System for four weeks and 1,243 firms were notified.
The City received thirteen (13) statements of qualifications (SOQs) in response to this RFQ. The evaluation criteria included:
1. Experience and ability to work with City staff, community groups, and other stakeholders to deliver a successful project.
2. Qualifications of project team and project manager.
3. Organization of the firm availability of resources, technological advancement and innovation, and capability to meet project schedules.
4. Understanding of the nature and extent of the services required; awareness of potential problems and possible solutions; ability to perform on short notice and under time constraints; and cost and quality control procedures.
5. Completeness, clarity, organization, and responsiveness of proposals.
In accordance with the Richmond Business Opportunity Ordinance, firms located in Richmond received five (5) additional points to the overall score.
The five (5) firms that the panel recommended are highly qualified to provide as-needed construction management and inspection services for the City of Richmond for the 945
June 24, 2025
anticipated project workload for the next three years (with two additional one-year extension options) (Attachment 1). City staff intends to bring a contract with a sixth firm to City Council for approval at a later date. However, the terms of that potential contract are still being negotiated and staff did not want delay these five contracts.
The five (5) firms recommended for approval at this time are (Attachments 2):
1. mack5
2. Swinerton Management & Consulting
3. Bureau Veritas North America Co.
4. CSG Consultants, Inc.
5. MCK Americas, Inc.
Each service contract is for an amount not-to-exceed $3,750,000 over a three-year period with two additional one-year extension options. The extension period is limited to $2,500,000 per firm in total. The Public Works Engineering Division will manage these contracts under the supervision of the City Engineer. The firms hired will provide project bid document review and preparation; pre-bid, pre-award, and post-award services; construction management services and post-construction services; and any other services that may be required or related to the construction of Public Works projects.
City staff recommend that City Council adopt the resolution approving contracts with as- needed construction management firms (Attachment 3). This will enable the City to save time and money when delivering construction projects by eliminating the several-month process and costs associated with selecting consultants via requests for proposals on a project-by-project basis, and support more effective delivery of capital projects that serve Richmond residents.
DOCUMENTS ATTACHED:
Attachment 1 – Rating Matrix
Attachment 2a – Contract with mack5
Attachment 2b – Contract with Swinerton Management & Consulting Attachment 2c - Contract with Bureau Veritas North America Co.
Attachment 2d - Contract with CSG Consultants, Inc.
Attachment 2e - Contract with MCK Americas, Inc.
Attachment 3 – Resolution As-Needed Construction Management Services
946
Reviewer 1
Score
Reviewer 2
Score
Reviewer 3
Score
Reviewer 4
Score
5 Points for
Richmond Firm
Alfred Martinez Engineering 68 86 57 58 269
Azad Engineering PC 73 89 80 77 319
Bureau Veritas North America Co 88 89 77 83 337
CSG Consultants, Inc 80 88 81 84 333
Ghirardelli Associates 78 88 82 82 330
Interwest Consulting Group 90 88 78 82 338
Mack5 81 90 88 87 5 351
MCK Americas, Inc 90 86 73 83 332
Shiels Sowko Consultants, Inc 83 81 59 83 306
SNG & Associates, Inc 81 76 82 81 320
Substrate, Inc 90 86 72 81 329
Swinerton Management & Consulting 76 94 82 87 5 344
TRC Engineers, Inc 85 85 68 87 325
Total
On-Call Construction Managment
Company
947
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Public Works - Engineering
Josef Munoz
[email protected]
(510) 620-6671
3982
As-needed construction management and inspection services, for the Public Works Engineering Division for Various City of Richmond projects. mack5
322 Harbour Way, Suite 16
Richmond, CA 94801
Manil Bajracharya
(415) 902-6900
[email protected]
3,750,000.00
948
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________
I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
mack5
949
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
mack5
950
2.0 SCOPE OF SERVICES
2.1 Scope of Work
The Consultant shall provide construction management and inspection services as authorized by the Public Works Director/City Engineer. A sample Scope of Services is summarized below. Not all services listed below are required for every project. The Public Works Director/City Engineer will specify the services in the Service Requests for each project. The Consultants may modify the scope of services deemed appropriate in their proposals.
Project Bid Documents and Pre-Bid Services
o Perform final review of the plans, specifications and engineer estimate and incorporate comments from City staff into the final PS&E. o Amend or modify the plans, specifications and estimate as necessary and include in the bid packages.
o Prepare and incorporate bid proposal form and other boiler plate materials in the bid packages.
o Perform constructability review.
o Perform quantities takeoff.
o Prepare a consolidated, final Engineer's project estimate. o Coordinate bid preparations with the City staff.
o Define required submittals, number of copies and submittal schedule. o Develop and maintain a CPM Project Schedule.
o Develop and maintain a project document tracking system. o Prepare applications and obtain permits as required from other agencies prior to issuing Notice to Proceed to the Contractor.
Pre-award and Post-award Services
o Prepare bid documents for mailing.
o Prepare necessary bid advertisements.
o Stimulate bidder interest.
o Maintain a plan-holder list.
o Conduct pre-bid conference.
o Provide bid phase management, document and respond to Contractor's RFIs. o Prepare and issue addenda.
o Attend and assist the City in bid opening.
o Summarize bid results and evaluate bids; prepare recommendations for the award to the City Council.
o Prepare City Council Agenda Request and attend City Council meeting for the award.
o Assist the City in contract preparation, contract award, and other post-award activities.
o Issue Notice to Proceed to the Contractor.
Construction Management Services
951
o Conduct pre-construction meetings.
o Develop and implement Public Awareness Program including a project brochure and fact sheets as required.
o Respond to citizen inquiries.
o Coordinate with Project Manager, City Engineer, regulatory agencies and other consultants that may be involved.
o Maintain all project documents and records per City standard filing system.
o Process Contractor's requests for information and document clarification.
o Requests for quotations and prepare contract change orders. o Verify quantities and process monthly progress payments. o Monitor Contractor's progress schedule.
o Provide on-site inspection services and quality control monitoring. o Monitor and enforce project site safety program.
o Prepare and issue change orders and perform cost/time impact analysis. o Negotiate resolutions for contract disputes, schedule delays and claims. o Prepare contract amendment as necessary.
o Coordinate submittal review.
o Issue, as necessary, non-compliance notices for faulty works; provide follow-up and closure on all outstanding problems.
o Conduct regular project status meetings.
o Prepare project status reports.
o Prepare weekly contract time reports.
o Provide materials sampling and testing services.
o Perform final inspection and prepare punch lists.
o Provide project photographic progress records; supply photo display boards to City as required.
Post-construction Services
o Compile and prepare certified as-built drawings (all drawings to be produced utilizing AutoCAD format).
o Prepare final estimate and process final payment.
o Prepare project acceptance documents for City Council approval. o Prepare and submit Notice of Completion for recording at the County Recorder.
Miscellaneous Services
o Provide all necessary resources to carry out the full scope of services described herein, including office equipment, computer hardware and software, supplies, reproduction services, graphics, maps, photographs, etc. o Provide general construction management services including services not specifically described herein above, but as may be necessary for construction, analysis, or review of public projects.
952
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Josef Munoz
Josef Munoz
mack5
953
Schedule of Costs and Fees
City of Richmond
On-Call Construction Management and Inspection Services 2025 Billable Rates - 4/4/2025
mack5 Direct Salary/hr Additives
(incl. in Indirect)
Indirect % Fixed Fee % Hourly Rate Billable Rate
Principal $132.21 120% 0% $290.87 not billable
Team Leader $120.19 120% 8% $285.58 $275.00
Senior Project/Construction Manager II $114.42 120% 8% $271.87 $260.00 Senior Project/Construction Manager I $108.17 120% 8% $257.02 $250.00 Project/Construction Manager II $93.75 120% 8% $222.75 $222.00 Project/Construction Manager I $88.46 120% 8% $210.18 $210.00 Assistant Project/Construction Manager $77.88 120% 8% $185.05 $185.00 Senior Inspector $76.92 120% 8% $182.77 $182.00
Project Engineer $65.38 120% 8% $155.35 $155.00
Project Inspector $63.46 120% 8% $150.78 $150.00
Senior Cost Manager $96.15 120% 8% $228.46 $228.00
MEP Estimator $91.83 120% 8% $218.18 $218.00
Cost Estimator $79.33 120% 8% $188.48 $188.00
Project Administrative $43.27 120% 8% $102.81 $102.00
Reimbursable Expenses & Subconsultants billed at 1.1 times cost.
Reimbursable Expenses include reproductions, photos, postage and handling of drawings, specifications and other documents. 10 954
Schedule of Costs and Fees Continued
Subconsultant: Questa Engineering Direct Salary/hr Benefits/hr Indirect $ Fixed Fee Hourly Rate Billable Rate Managing Engineer $80.53 $14.50 $140.93 $35.00 $270.96 $250.00 Supervising Engineer Geologist $63.10 $11.36 $110.43 $32.00 $216.89 $220.00 Field Engineer/Senior Inspector $42.29 $7.61 $74.01 $22.00 $145.91 $150.00 Staff Geologist/Inspector $34.39 $6.19 $60.18 $22.00 $122.76 $130.00 Field Technician/Inspector Assistant $21.31 $3.84 $37.29 $13.00 $75.44 $80.00 Subconsultant:
Applied Materials & Engineering
Direct Salary/hr Additives
(incl. in Indirect)
Indirect % Fixed Fee % Hourly Rate Billable Rate
Inspector (Average) $54.17 161.82% 6% $150.34 $150.34
Project Manager $111.00 161.82% 6% $308.06 $308.06
Note: Billable Rates for mack5, Questa Engineering, and Applied Materials & Engineering will escalate 3%-4% on January 1 each year, and are subject to DIR/Prevailing Wage as applicable.
11 955
SCHEDULE OF FEES
IN-HOUSE
CHARGES
Reproduction Black & White
Letter, Legal, Tabloid, Oversize $ .15/.25/.50/.60
Reproduction
Letter, Legal, Tabloid, Oversize .30/.40/1.00/1.15
Plots Black & White
18 x 27, 24 x 36 2.00/2.40
Plots Color
18 x 27, 24 x 36 3.75/4.80
Tolls (at cost)
Postage (at cost)
Vehicles ($22 per day, plus mileage)
Mileage Current IRS Mileage Rate
SUP
PLIES & MATERIALS
Triggs Lost Points $ 15.00 per point
Disposable Bailers 6.50 per bailer
Monitoring Well Supplies 18.50 per well
On-Site Monitoring Supplies 10.00 per visit
Brass/SS Sample Tubes 6” 9.00 per tube
Percolation Testing Materials 12.00 per test
Concrete Cylinder Molds 5.00 per cylinder
Shelly Tubes 12” 15.00 per tube
Pri
ces may vary depending upon inventory stocks and supplier costs.
EQUIP
MENT RENTALS
Nuclear Density Gauge (Day, Week) $ 100.00/400.00
Triggs Dynamic Cone Penetrometer 300.00 per day
Triggs Stork Power Hammer 200.00 per day
IR Thermometer 20.00 per day
Hand Sampling Equipment 50.00 per day
Surveying Equipment 75.00 per day
Concrete Test Kit .......................................................................................................................50 .00 per day LABOR
ATORY FEES
Moisture Content - Oven (ASTM D 2216) $ 20.00
Moisture And Density (ASTM D 2937) 25.00
Sand Cone Tests 100.00
Wash through #200 Sieve (ASTM D 1140) 60.00
Sieve Only with #200 wash 110.00
Hydrometer 150.00
Shrinkage Limit 150.00
Atterberg Limits (ASTM D 4318) 150.00
Particle Size (ASTM D 422) 150.00
Sieve and Hydrometer 175.00
Soil Classification (ASTM 2487) 250.00
Sand Equivalent (Cal Test 217) 150.00
Caltrans Sieve Analysis of Fine and Coarse Aggregates (Cal Test 202) 250.00 Standard Proctor Compaction 4" Mold (ASTM D 698) 250.00 Standard Proctor Compaction 6" Mold (ASTM D 698) 300.00 Modified Compaction 4" Mold (ASTM D 1557) 275.00
Modified Compaction 6" Mold (ASTM D 1557) 325.00
Compaction Check Point (per point) 125.00
Concrete Cylinder Strength Testing (per set) 425.00
12 956
Unit Test Costs Per Set
2025 2026 2027
1 Concrete Cylinders, per set of 5 $450.00 $465.00 $480.00 2 PT Concrete Cylinders, per set 6 $480.00 $494.40 $510.00 3 Shotcrete cores for Nozzleman Qualifications, per set of 3* QOR QOR QOR 4 Shotcrete Cores,production, per set of 3 $500.00 $515.00 $630.00 5 Masonry Mortar, per set o 3 $350.00 $360.00 $370.00
6 Masonry Grout, per set of 3 $400.00 $412.00 $425.00
7 Masonry Composite Prisms, per set 3 $900.00 $927.00 $950.00 8 High Strength Grout, per set 6 $420.00 $435.00 $445.00 9 Reinforcing Steel Tensile Test (up to #10), each $175.00 $180.00 $185.00 10 Reinforcing Steel Tensile Test (#11 & #14), each $275.00 $285.00 $295.00 11 Reinforcing Steel Bend Test (up to #10), each $175.00 $180.00 $185.00 12 Reinforcing Steel Bend Test (#11, #14), each $275.00 $285.00 $295.00 13 Splice (CTM 670) (up to #10), each $400.00 $415.00 $430.00 14 Splice (CTM 670) (#11, #14), each $650.00 $670.00 $690.00 15 PT Strand Tensile, each $450.00 $465.00 $780.00
16 High Strength Bolt Tensile Properties, per set of 3 $450.00 $465.00 $780.00 17 High Strength Nut Hardness & Proof Load, per set of 3 $450.00 $465.00 $780.00 18 High Strength Washer Hardness & Proof Load, per set of 3 $450.00 $465.00 $780.00 19 FRP Tensile Properties ASTM D3039, per board $750.00 $775.00 $800.00 20 FRP Bond Strength ASTM D7522, each $750.00 $775.00 $800.00 21 Fireproofing Density, each $150.00 $155.00 $160.00
22 Fireproofing Bond Strength, each $750.00 $775.00 $800.00
SPECIAL INSPECTION DISCIPLINES
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2024 2025 2026
1 Sieve Analysis, each $280.00 $290.00 $300.00
2 Sand Equivalent, each $165.00 $170.00 $175.00
3 Cleanness Value, each $340.00 $350.00 $360.00
4 Moisture Content, each $60.00 $65.00 $70.00
5 Moisture Density Curve/Cal Impact, each $600.00 $620.00 $640.00 6 Perecent Crushed Particle, each $290.00 $300.00 $310.00 7 Flat & Elongated Particles, each $290.00 $300.00 $310.00 8 Durability Index $375.00 $385.00 $400.00
9 Atterberg Limits, each $350.00 $360.00 $370.00
10 R-value, each $605.00 $625.00 $645.00
11 Stabilometer Value - field sample, per set of 3 $650.00 $670.00 $690.00 12 Hveem Compaction, per set of 3 $450.00 $465.00 $480.00 13 Theoretical Maximum Density, each $290.00 $300.00 $310.00 14 Asphalt Content, each $330.00 $340.00 $350.00
15 Asphalt Content- Calibration Factor, each $850.00 $875.00 $900.00 16 HMA Air Voids, each $80.00 $85.00 $90.00
17 HMA Bulk Specific Gravity, each $125.00 $130.00 $125.00 18 Hamburg Wheel Tracker, each $2,000.00 $2,100.00 $2,200.00 19 HMA Tensile Strength Ratio, each $2,500.00 $2,600.00 $2,700.00 20 LA Abrasion, each $800.00 $830.00 $850.00
21 Fine Angularity, each $290.00 $300.00 $310.00
22 Void in Mineral Aggregate, each $290.00 $300.00 $310.00 23 Dust Proportions, each $280.00 $300.00 $310.00
24 Superpave Production, each $4,500.00 $4,650.00 $4,800.00 25 Superpave JMF Verfication or Startup, each $7,800.00 $5,100.00 $5,300.00 26 Marshall Compaction, set of 3 $750.00 $775.00 $800.00 27 Marshall Stability, set of 3 $450.00 $465.00 $800.00 28 Emulsion Testing, per sample $2,500.00 $2,600.00 $2,700.00 29 CIR Compression, each $300.00 $325.00 $350.00
OTHER COSTS 2024 2025 2026
4 Final Affidavit, each $400.00 $410.00 $425.00
6 Mix Deisgn or WPS Reviews, each $195.00 $200.00 $210.00
BASIS OF CHARGES
Minimum charge per call-out, (show-up, 2 hrs): 4 Hours
Work from 4-8 hours: Actual Time
Travel to job site: No Charge
Out of Area Mileage: $0.80/mile
Parking: To be provided
Work over 8 hours per day, or on Saturday, or Night Work, per hour Time & One Half Work on Sundays and Holidays, per hour Double Time
SOILS & ASPHALT
14 958
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Josef Munoz
[email protected]
mack5
mack5
322 Harbour Way, Suite 16
Richmond, CA 94801
[email protected]
Manil Bajracharya
959
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, mack5
960
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.
d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under mack5
962
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for mack5
963
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.
c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.
e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable mack5
964
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.
d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of mack5
966
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, mack5
967
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. mack5
968
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
mack5
NONE
969
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
mack5
970
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
mack5
971
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
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CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Con tractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Con tractor understands the meaning of the following terms used in th e SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Ex treme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or en tity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Execu ted this d ay of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Macks Craic, Inc. dba mack5
Eve Nelson CFO
Macks Craic, Inc. dba mack5
Oakland27 March 25
03/27/2025
16 973
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Con tractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Con tractor understands the meaning of the following terms used in th e SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Ex treme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or en tity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Execu ted this d ay of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Applied Materials & Engineering, Inc.
25 March
25 Oakland
Mohammed Faiyaz
Project Manager
03/25/25
Applied Materials & Engineering, Inc.
17 974
25 18
975
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Public Works - Engineering
Josef Munoz
[email protected]
(510) 620-6671
5916
Swinerton Management & Consulting
1003 West Cutting Blvd., Suite 110
Pt. Richmond, CA 94804
Jeffrey S. Gee
(650) 483-7412
[email protected]
3,750,000.00
976
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________
I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Swinerton Management & Consulting
977
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
Swinerton Management & Consulting
978
2.0 SCOPE OF SERVICES
2.1 Scope of Work
The Consultant shall provide construction management and inspection services as authorized by the Public Works Director/City Engineer. A sample Scope of Services is summarized below. Not all services listed below are required for every project. The Public Works Director/City Engineer will specify the services in the Service Requests for each project. The Consultants may modify the scope of services deemed appropriate in their proposals.
Project Bid Documents and Pre-Bid Services
o Perform final review of the plans, specifications and engineer estimate and incorporate comments from City staff into the final PS&E. o Amend or modify the plans, specifications and estimate as necessary and include in the bid packages.
o Prepare and incorporate bid proposal form and other boiler plate materials in the bid packages.
o Perform constructability review.
o Perform quantities takeoff.
o Prepare a consolidated, final Engineer's project estimate. o Coordinate bid preparations with the City staff.
o Define required submittals, number of copies and submittal schedule. o Develop and maintain a CPM Project Schedule.
o Develop and maintain a project document tracking system. o Prepare applications and obtain permits as required from other agencies prior to issuing Notice to Proceed to the Contractor.
Pre-award and Post-award Services
o Prepare bid documents for mailing.
o Prepare necessary bid advertisements.
o Stimulate bidder interest.
o Maintain a plan-holder list.
o Conduct pre-bid conference.
o Provide bid phase management, document and respond to Contractor's RFIs. o Prepare and issue addenda.
o Attend and assist the City in bid opening.
o Summarize bid results and evaluate bids; prepare recommendations for the award to the City Council.
o Prepare City Council Agenda Request and attend City Council meeting for the award.
o Assist the City in contract preparation, contract award, and other post-award activities.
o Issue Notice to Proceed to the Contractor.
Construction Management Services
979
o Conduct pre-construction meetings.
o Develop and implement Public Awareness Program including a project brochure and fact sheets as required.
o Respond to citizen inquiries.
o Coordinate with Project Manager, City Engineer, regulatory agencies and other consultants that may be involved.
o Maintain all project documents and records per City standard filing system.
o Process Contractor's requests for information and document clarification.
o Requests for quotations and prepare contract change orders. o Verify quantities and process monthly progress payments. o Monitor Contractor's progress schedule.
o Provide on-site inspection services and quality control monitoring. o Monitor and enforce project site safety program.
o Prepare and issue change orders and perform cost/time impact analysis. o Negotiate resolutions for contract disputes, schedule delays and claims. o Prepare contract amendment as necessary.
o Coordinate submittal review.
o Issue, as necessary, non-compliance notices for faulty works; provide follow-up and closure on all outstanding problems.
o Conduct regular project status meetings.
o Prepare project status reports.
o Prepare weekly contract time reports.
o Provide materials sampling and testing services.
o Perform final inspection and prepare punch lists.
o Provide project photographic progress records; supply photo display boards to City as required.
Post-construction Services
o Compile and prepare certified as-built drawings (all drawings to be produced utilizing AutoCAD format).
o Prepare final estimate and process final payment.
o Prepare project acceptance documents for City Council approval. o Prepare and submit Notice of Completion for recording at the County Recorder.
Miscellaneous Services
o Provide all necessary resources to carry out the full scope of services described herein, including office equipment, computer hardware and software, supplies, reproduction services, graphics, maps, photographs, etc. o Provide general construction management services including services not specifically described herein above, but as may be necessary for construction, analysis, or review of public projects.
980
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Josef Munoz
Josef Munoz
Swinerton Management & Consulting
981
SWINERTON
SECTION 4 | SCHEDULE OF COSTS AND FEES
SECTION 4
SCHEDULE OF COSTS
AND FEES
SWINERTON’S PRICING PHILOSOPHY
Swinerton’s philosophy on pricing is based on collaborating with our Clients and developed with a thorough understanding of the services that are required that will meet the Client’s budget. We look at the types of services and tasks, the duration of the assignment, and customize our fees according to those needs.
In collaboration with our Clients, a scope of services is defined, project schedule and a staffing plan is developed, adjusted for workload, and then fees are developed.
Swinerton’s Standard Hourly Rates are all-inclusive of overhead, laptop computers, cell phones, travel within the greater Northern California Area, office supplies, etc. Expenses that are not included in our hourly rates would be costs of any specialized software licenses/computer programs required by our Clients. Additional reimbursable items, if any, would be invoiced at cost to the Client.
With the exception of our administrative support staff, all of our positions are exempt. This means that there are no overtime or holiday rates. In addition, there are no premium costs for managing work during weekends or holidays, and as a consultant, there are no overtime premiums. 982
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.
4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________
5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
Attn:
Email: ________________________________________________ Josef Munoz
[email protected]
Swinerton Management & Consulting
Swinerton Management & Consulting
1003 West Cutting Blvd., Suite 110
Pt. Richmond, CA 94804
[email protected]
Jeffrey Gee
983
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT D
GENERAL CONDITIONS
1. INDEPENDENT PARTIES:
Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.
The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.
2. TIME IS OF THE ESSENCE:
Contractor and the City agree that time is of the essence regarding the performance of this Contract.
3. STANDARD OF CARE:
Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.
4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.
5. NON-DISCRIMINATION:
Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Swinerton Management & Consulting
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.
6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.
d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.
7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
8. PERMITS AND LICENSES:
Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.
The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
10. CONFLICT OF INTEREST:
Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Swinerton Management & Consulting
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).
12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.
The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Swinerton Management & Consulting
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Contract No: ________ For the Contract between the City of Richmond and
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.
c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.
e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.
Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Swinerton Management & Consulting
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Contract No: ________ For the Contract between the City of Richmond and
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.
Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.
14. INSURANCE:
Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,
2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.
d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.
Contractor agrees to abide by the terms and conditions of said policies.
16. INTEGRATED CONTRACT:
The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.
17. CONFLICTING PROVISIONS:
In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
18. FORCE MAJEURE:
Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
19. CONFLICT OF LAW:
This Contract shall be interpreted under, and enforced by the laws of the State of Swinerton Management & Consulting
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.
20. CLAIMS:
Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
21. INTERPRETATION:
This Contract shall be interpreted as if drafted by both parties.
22. WARRANTY:
If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
23. SEVERABILITY:
In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
24. AUTHORITY:
City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Swinerton Management & Consulting
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.
25. WAIVER:
The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
26. COUNTERPARTS:
This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.
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EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
Swinerton Management & Consulting
NONE
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Contract No: ________ For the Contract between the City of Richmond and
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EXHIBIT F
INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.
1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.
Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.
Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.
Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):
Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.
INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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EXHIBIT G
SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).
Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Printed Name: Title:
Signed: Date:
Business Entity:
Swinerton Management & Consulting
996
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Con tractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Con tractor understands the meaning of the following t e rms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide vari
ety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Ex treme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Cont
ract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or en tity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Execu ted this d ay of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Swinerton Builders dba Swinerton Management & Consulting 4 April 25 San Francisco
Jeffrey S. Gee Vice President, Division Manager | General Manager April 4, 2025
Swinerton Builders dba Swinerton Management & Consulting 997
Disclosure Statement for Limited Liability Companies
This Statement Shall be included with all Bid and Proposal Submissions Is your Business a Limited Liability Company (LLC)? YES NO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC.
If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual people is disclosed.
Name: _____________________
Title: _____________________
Address:__________________________________________
N
ame: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
☐ Check this box if additional ownership information is attached to this Disclosure Statement.
In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct.
Signature: _____________________
Printed Name: _____________________
Title: _____________________
Date: _____________________
x
Jeffrey S. Gee
Vice President, Division Manager | General Manager
April 4, 2025
998
999
1000
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a w
ide variety of sources for the purposes of reselling such information to their customers, w
hich include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultim
ately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar s
ervices."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) y
ears from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the fore going is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
4th April Richmond
J. Ryan Shafer Principal, CA Infrastructure Lead
April 4, 2025
NCE
Nichols Consulting Engineers Chtd (NCE)
25 1001
Disclosure Statement for Limited Liability Companies
This Statement Shall be included with all Bid and Proposal Submissions Is your Business a Limited Liability Company (LLC)? YES NO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC.
If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual people is disclosed.
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
܆Check this box if additional ownership information is attached to this Disclosure Statement.
In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct.
Signature: _____________________
Printed Name: _____________________
Title: _____________________
Date: _____________________
J. Ryan Shafer (NCE)
Principal, CA Infrastructure Lead
April 4, 2025
✔
1002
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
J Majors & Associates
4th
April
25 American Canyon
Jacqueline Majors
owner
April 4th, 2025
Sole Proprietor
1003
1004
CITY OF RICHMOND
STANDARD CONTRACT
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________
2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:
FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________
4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.
5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.
Public Works - Engineering
Josef Munoz
[email protected]
(510) 620-6671
As-needed construction management and inspection services, for the Public Works Engineering Division for Various City of Richmond projects.
Bureau Veritas North America Co.
887 Island Drive, Suite 220D
Alameda, CA 94502
Chuck Tran
(510) 560-2483
[email protected]
3,750,000.00
1005
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.
10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.
11. Signatures. These signatures attest the parties' agreement hereto:
CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________
I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Bureau Veritas North America Co.
1006
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager ( set forth in Exhibit B) , perform the following services and be compensated as outlined below [or attach service plan if necessary]:
Bureau Veritas North America Co.
1007
2.0 SCOPE OF SERVICES
2.1 Scope of Work
The Consultant shall provide construction management and inspection services as authorized by the Public Works Director/City Engineer. A sample Scope of Services is summarized below. Not all services listed below are required for every project. The Public Works Director/City Engineer will specify the services in the Service Requests for each project. The Consultants may modify the scope of services deemed appropriate in their proposals.
Project Bid Documents and Pre-Bid Services
o Perform final review of the plans, specifications and engineer estimate and incorporate comments from City staff into the final PS&E. o Amend or modify the plans, specifications and estimate as necessary and include in the bid packages.
o Prepare and incorporate bid proposal form and other boiler plate materials in the bid packages.
o Perform constructability review.
o Perform quantities takeoff.
o Prepare a consolidated, final Engineer's project estimate. o Coordinate bid preparations with the City staff.
o Define required submittals, number of copies and submittal schedule. o Develop and maintain a CPM Project Schedule.
o Develop and maintain a project document tracking system. o Prepare applications and obtain permits as required from other agencies prior to issuing Notice to Proceed to the Contractor.
Pre-award and Post-award Services
o Prepare bid documents for mailing.
o Prepare necessary bid advertisements.
o Stimulate bidder interest.
o Maintain a plan-holder list.
o Conduct pre-bid conference.
o Provide bid phase management, document and respond to Contractor's RFIs. o Prepare and issue addenda.
o Attend and assist the City in bid opening.
o Summarize bid results and evaluate bids; prepare recommendations for the award to the City Council.
o Prepare City Council Agenda Request and attend City Council meeting for the award.
o Assist the City in contract preparation, contract award, and other post-award activities.
o Issue Notice to Proceed to the Contractor.
Construction Management Services
1008
o Conduct pre-construction meetings.
o Develop and implement Public Awareness Program including a project brochure and fact sheets as required.
o Respond to citizen inquiries.
o Coordinate with Project Manager, City Engineer, regulatory agencies and other consultants that may be involved.
o Maintain all project documents and records per City standard filing system.
o Process Contractor's requests for information and document clarification.
o Requests for quotations and prepare contract change orders. o Verify quantities and process monthly progress payments. o Monitor Contractor's progress schedule.
o Provide on-site inspection services and quality control monitoring. o Monitor and enforce project site safety program.
o Prepare and issue change orders and perform cost/time impact analysis. o Negotiate resolutions for contract disputes, schedule delays and claims. o Prepare contract amendment as necessary.
o Coordinate submittal review.
o Issue, as necessary, non-compliance notices for faulty works; provide follow-up and closure on all outstanding problems.
o Conduct regular project status meetings.
o Prepare project status reports.
o Prepare weekly contract time reports.
o Provide materials sampling and testing services.
o Perform final inspection and prepare punch lists.
o Provide project photographic progress records; supply photo display boards to City as required.
Post-construction Services
o Compile and prepare certified as-built drawings (all drawings to be produced utilizing AutoCAD format).
o Prepare final estimate and process final payment.
o Prepare project acceptance documents for City Council approval. o Prepare and submit Notice of Completion for recording at the County Recorder.
Miscellaneous Services
o Provide all necessary resources to carry out the full scope of services described herein, including office equipment, computer hardware and software, supplies, reproduction services, graphics, maps, photographs, etc. o Provide general construction management services including services not specifically described herein above, but as may be necessary for construction, analysis, or review of public projects.
1009
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
EXHIBIT B
PAYMENT PROVISIONS
1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.
2. SUBMISSION OF INVOICES:
Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:
Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804
3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.
4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
Josef Munoz
Josef Munoz
Bureau Veritas North America Co.
1010