December 16, 2025
DocID #56077v1
Public Works
DATE: December 16, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Hillal Hamdan, PE, Senior Engineer
Subject: Cost Sharing Agreement for 2025 with Caltrans for State Highway Electrical Facilities within the City
FINANCIAL IMPACT: The proposed $125,000 expenditure is included within the approved fiscal year 2025-2026 Public
Works/Engineering Services budget. This allocation
fulfills the City Council’s 2020 funding commitment for shared costs of State Highway electrical facilities. The $125,000 represents the City’s estimated annual share of costs under the Agreement, though actual costs may
vary depending on utility charges and maintenance
needs (Account String: 01232531 - 400540).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The City of Richmond and California Department of
Transportation (Caltrans) share responsibility for the cost of traffic signals, lighting, and related electrical facilities at State Highway intersections within the City. To formalize this shared responsibility, Caltrans has provided the 2025 Electrical Facilities Cost Sharing Agreement (EFCSA),
which establishes the City’s proportional share of costs consistent with statewide practice. The City Council
previously committed $125,000 annually in 2020 toward
AGENDA
REPORT
1550
December 16, 2025
DocID #56077v1
these shared costs, and Council action is now required to adopt a resolution authorizing the City Manager to
execute the EFCSA.
RECOMMENDED ACTION: ADOPT a resolution to APPROVE the 2025 Electrical Facilities Cost Sharing Agreement (EFCSA) with the
California Department of Transportation (Caltrans),
establishing cost-sharing responsibilities for State
Highway electrical facilities within the City of Richmond, with the City’s annual commitment of $125,000, and
AUTHORIZE the City Manager to execute all necessary
documents - Public Works Department (Hillal Hamdan
510-621-1612/Robert Armijo 510-620-5477).
DISCUSSION:
The City of Richmond and California Department of Transportation (Caltrans) share responsibility for the cost of operating and maintaining electrical facilities located at the intersections and interchanges of State Routes 80 and 580 with City streets. Cost sharing of this type is a standard practice statewide, designed to ensure fairness and equity between agencies. Under Caltrans’ statewide policy, costs are allocated in proportion to the number of intersection legs under each agency’s jurisdiction. For example, at a typical four-leg intersection, costs are shared 50/50, while at “T” intersections the split may be 33/67 depending on geometry. This approach provides a consistent and equitable framework for distributing the financial responsibility of traffic signals, beacons, and lighting facilities that benefit both State and local road users.
The proposed 2025 Electrical Facilities Cost Sharing Agreement (EFCSA) updates and consolidates these responsibilities for Richmond (Attachment 1). The Agreement specifies covered facilities such as flashing beacons, traffic signals, traffic signal systems, safety lighting, and sign lighting, and identifies specific locations within Richmond where cost sharing applies. Exhibit A to the EFCSA lists streets along Interstate 80 (I-80) and Interstate 580 (I-580) where 36 facilities are shared, along with the corresponding cost allocations between the City and Caltrans, including but not limited to Carlson Boulevard, Richmond Parkway, Central Avenue, McBryde Avenue, Solano Avenue, Sacramento Street, Swans Way, Barrett Avenue, Roosevelt Avenue, San Pablo Avenue, Macdonald Avenue, Cutting Boulevard, Hilltop Drive, Regatta Boulevard, Harbour Way, Canal Boulevard (Attachment 2).
Based on the cost-sharing percentages in Exhibit A and recent expenditure history, Richmond’s share is estimated at approximately $125,000 per year. This amount reflects actual utility bills from prior years. The Agreement provides that Caltrans will continue to operate and maintain the facilities and will invoice the City quarterly in arrears for its proportional share of actual costs, including energy charges, labor, materials, and equipment. This means that while $125,000 has been budgeted for 1551
December 16, 2025
DocID #56077v1
Fiscal Year 2025–26, actual expenditures may vary somewhat from year to year depending on energy usage and maintenance needs.
By adopting the resolution, the City Council will enable the City Manager to execute the EFCSA and thereby formalize Richmond’s cost-sharing responsibilities (Attachment 3).
This action fulfills the City Council’s prior direction from 2020 to provide $125,000 annually in support of State Highway electrical facilities, aligns Richmond with statewide standards for fairness and equity in cost sharing, and ensures that the City continues to contribute its fair share toward the safe and reliable operation of traffic safety infrastructure at State Highway intersections. City Staff recommend that the City Council adopt the resolution authorizing the City Manager to execute the 2025 EFCSA with Caltrans.
DOCUMENTS ATTACHED:
Attachment 1 – 2025 Electrical Facilities Cost Sharing Agreement Attachment 2 – Exhibit A to the Resolution
Attachment 3 – Resolution to Authorize City Manager Execute Electrical Cost Sharing Agreement with Caltrans
1552
04-CC-VAR-PM VAR
1 AGREEMENT FOR SHARING COST OF STATE HIGHWAY ELECTRICAL FACILITIES
WITH CITY OF RICHMOND
THIS AGREEMENT is made effective this , by and
between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE" and the CITY of Richmond, hereinafter referred to as “CITY ” and collectively referred to as “PARTIES” This Agreement shall supersede any previous Agreement and/or Amendments thereto for sharing State-incurred costs with the CITY .
The cost of operating and maintaining flashing-beacons traffic-signals, traffic-signal systems, safety-lighting, and sign-lighting now in place at the intersection of any State Highway Route and any CITY street/road shall be shared as shown in Exhibit “A”.
1. Electrical Facilities. This AGREEMENT specifies the CITY’s and STATE’s respective costs associated with the operation, maintenance, repair and replacement of the electrical facilities specifically listed in Exhibit A under two categories one for STATE Owned and Maintained and another for CITY owned.
2. Reimbursement of Actual Costs.
2.1. STATE shall pay for all the expenses stated in the “Basis for Billing” section below, for all the electrical facilities listed under STATE Owned and Maintained table shown in Exhibit A and seek reimbursement from CITY as per the percentage stated in that table in Exhibit A.
1553
04-CC-VAR-PM VAR
2 3. Basis for Billing:
3.1. It is agreed that quarterly billings for flashing-beacons, traffic-signals, and traffic-signal systems shall be based on actual intersection costs, which are as follows:
3.1.1.Maintenance Labor, including overhead assessment, other expenses including, equipment, materials, and miscellaneous expenses
3.1.2.Electrical energy
3.2. It is agreed that quarterly billings for safety-lighting and sign-lighting shall be based on calculated unit-costs derived by averaging STATE's Districtwide costs each quarter. Costs are as follows:
3.2.1.Maintenance Labor, including overhead assessment, other expenses including, equipment, materials, and miscellaneous expenses
3.2.2.Electrical energy
3.3. It is agreed that quarterly billings invoiced to CITY for STATE-owned and maintained electrical facilities identified in Exhibit “A” will be based on actual costs paid by STATE, when derived from utility company billings.
STATE will bill CITY quarterly in arrears for any CITY share of electrical facilities expenses shown in Exhibit “A”.
4. Exhibit “A” will be amended, as necessary by written concurrence of both parties, to reflect changes to the system.
5. STATE costs and expenses assumed under the terms of this Agreement are conditioned upon the passage of the annual State of California Budget by the Legislature, the allocation of funding by the California Transportation Commission as appropriate, and the encumbrance of funding to the District Office of STATE to pay the billings by CITY.
1554
04-CC-VAR-PM VAR
3 6. LEGAL RELATIONS AND RESPONSIBILITIES
6.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not PARTIES to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law.
6.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction conferred upon STATE arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement with exception of those actions of STATE necessary to cure a noticed default on the part of the CITY. .
6.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY and arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.
7. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES; by either party upon thirty (30) days' notice to the other party.
8. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.
1555
04-CC-VAR-PM VAR
4 PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.
IN WITNESS WHEREOF, PARTIES hereto have set their and seals the day and year first above written.
THE CITY OF RICHMOND STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Approved:
By:
City Manager
By:
LEAH BUDU
Deputy District Director
Maintenance Division, District 04
ATTEST:
By:
City Clerk
APPROVED AS TO FORM AND
PROCEDURE:
By:
City Attorney
1556
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
EXHIBIT A
ELECTRICAL FACILITIES AGREEMENT
Caltrans ("STATE") and City of RICHMOND
("CITY") Effective May 27, 2025
BASIS OF COST DISTRIBUTION
STATE-Owned and Maintained
Electrical Cost Share Billed by the STATE.
Route & PM Location Type of Facility
Cost Distribution
(including electrical
energy)
STATE CITY
04-CC-80-
PM 5.97
HILLTOP DR & WB 080
OFF RAMP SP
SOUTHWEST CORNER
"P"(E28A1)
"E"(006011, 006031, 006051)
“L”(005911, 005931,
005951, 005971, 06011)
50% 50%
04-CC-80-
PM 5.999
HILLTOP DR & EB 080
OFF / ON RAMPS SP
NORTHWEST CORNER
"P"(E28A2)
"E"(005942, 005952, 006002)
“L”(005962, 005982, 006022,
006032, 006042, 006052)
50% 50%
04-CC-80-
PM 2.075
CUTTING & W/B 80
OFF RAMP SP
NORTHEAST CORNER
"P"(E28C5)
"E"(002113,002123,002133,
002143)
33% 67%
04-CC-80-
PM 2.049
CUTTING BLVD & HWY 80
WB OFF/ EB ON RAMPS
HOV LANES
"P" (E28R1) 50% 50%
04-CC-80-
PM 2.052
CUTTING BLVD & HWY
80 UC
“B”(002033, 002043, 002053
002063, 002073, 002083, 002093,
002103)
0% 100%
1557
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 2.632
MCDONALD AVE &
HWY 80 UC
“B”(002602, 002622, 002642,
002652, 002662, 002672)
0% 100%
04-CC-80-
PM 2.836
44TH/SWAN'S WAY -
BARRETT & WB 080 OFF /
ON RAMPS SP
NORTHWEST CORNER
"P"(E28C6)
"E"(002823,002833)
“L”(002813)
50% 50%
04-CC-80-
PM 2.838
BERRETT AVE & HWY 80
UC
"B"(002812, 002842,
002852, 002872)
0% 100%
04-CC-80-
PM 2.961
ROOSEVELT-SAN PABLO
& EB 080 ON RAMP SP
SOUTHWEST CORNER
"P"(E28C7)
"E"(002942,002962,002982)
“L”(002892,002912)
50% 50%
04-CC-80-
PM 2.976
SWANS WY & HWY 80
UC
"B"(002911, 002921, 002931,
002941, 002951, 002961,
002971, 002981)
0% 100%
04-CC-80-
PM 0.224
CENTRAL & EB 080 OFF /
ON RAMPS SP
NORTHEAST CORNER OF
SAN JOAQUIN ST. &
CENTRAL AVE.
"P"(E28J1)
"E"(000203, 000223)
“L”(000263, 000293)
50% 50%
04-CC-80-
PM 0.224
CENTRAL AVE & HWY 80
UC SP NEC OF SAN
JOAQUIIN ST. &
CENTRAL AVE
“B”(000213, 000223, 000243) 0% 100%
04-CC-80
PM 0.495
SACRAMENTO ST.
BRIDGE PEDESTRIAN OC
“A”(000442, 000452, 000462,
000472, 000472, 000492)
“L”(000502)
50% 50%
04-CC-80
PM 3.402
SOLANO AVE & WB RTE
80 ONRAMP
“L”(003411,003431) 50% 50%
1558
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 3.750
MCBRYDE &
HUMBOLDT STREET @
WB RTE 80 OFF RAMP
SP @ SOUTHEAST
CORNER OF MCBRYDE
& HUMBOLDT @ RTE 80
WB OFF RAMP
"P"(E28L1)
"E"(003831,0003841)
33%
67%
04-CC-80
PM 0.246
CENTRAL & WB 080 OFF
/ ON RAMPS SP
NORTHEAST CORNER OF
SAN JOAQUIN ST. &
CENTRAL AVE.
"P"(E28M1)
"E"(000255, 000275, 000295,
000315, 000335, 000375)
20% 80%
04-CC-80-
PM 6.764
080 WB RICHMOND
PKWY HOV MED OFF /
ON RAMPS SP
SOUTHWEST CORNER OF
RICHMOND PKWY &
BLUME DR.
"P"(E28P5)
"E"(006621,006641,
006661)
“L”(006681)
33% 67%
04-CC-80-
PM 6.675
RICHMOND PKWY /
BLUM & WB 080 OFF /
ON RAMPS SP
SOUTHWEST CORNER
OF RICHMOND PKWY &
BLUME DR
"P"(E28P6)
"E"(006611, 006631,
006651, 006671,
006691)
“G”(00661S, 00663S,
00667S, 00669S)
25% 75%
04-CC-80-
PM 1.031
WB 80 OFF / ON RAMP &
CARLSON BLVD SP
CARLSON BLVD &
SAN LUIS ST.
"P"(E28YU)
"E"(001072, 001092,
001112, 001132)
50% 50%
04-CC-80-
PM 1.031
CARLSON BLVD & HWY 80
UC SP CARLSON BLVD &
SAN LUIS ST.
“B”(001002, 001022,
001032, 001042, 001052,
001062, 001152, 001172)
0% 100%
04-CC-580-
PM 0.231
CENTRAL & WB 580
OFF/ON RAMPS SP NWC
CENTRAL AVE & EB 580
ON/OFF PAMP
"P"(E28FA)
"E"(000221, 000241,
000261, 000281)
25% 75%
1559
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-580-
PM 0.319
CENTRAL/RYDIN RD.
& EB 580 SP NWC
CENTRAL AVE & EB
580 ON/OFF RAMP
"P"(E28FB)
"E"(000215, 000235,
000255, 000275)
25% 75%
04-CC-580
PM 1.218
BAYVIEW AVE & WB
580 OFF / ON RAMPS
SP NEXT TO 332
CABINET @ OFF RAMP
"P"(E28I8)
"E"()001402, 001422)
“L”(001472, 001492)
50% 50%
04-CC-580
PM R2.085
REGATTA / MEADE ST &
EB 580 OFF / ON RAMPS
SP SOUTHWEST CORNER
"P"(E28D4)
"E"()001811, 001831, 001851,
001871)
“L”(001751, 001771, 001872,
001891, 001902, 001922)
25% 75%
04-CC-580
PM R3.577
HARBOUR
WY/HOFFMAN & EB
580 ON RAMP SP
SOUTHEAST CORNER
"P"(E28D7)
"E"()003411, 003431, 003511)
“L”(003531,003551, 003571,
003591)
50% 50%
04-CC-580
PM R3.849
CUTTING BLVD /
HOFFMAN WAY & EB
580 OFF RAMP SP
NORTHEAST CORNER
"P"(E28D8).
"E"()004011, 004021, 004041).
“L”(004031, 004051, 004071).
25% 75%
04-CC-580
PM R4.663
CANAL BLVD & HWY
580 UC
"B"(004431, 004441, 004451,
004461, 004471, 004481)
0% 100%
04-CC-580
PM R4.664
CANAL BLVD & 580
OFF / ON RAMPS (EB
& WB) SP
UNDERPASS
NORTHWEST SIDE
"P"(E28E1)
"E"()004551,004571, 004581,
004591, 004631, 004641)
“L”(004601, 004621).
50% 50%
1560
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-580
PM R2.878
S. 23RD ST./ MARINA
BAY PKWY & EB 580
OFF / ON RAMPS SP
SOUTHWEST CORNER
"P"(E28J3)
"E"(002231, 002251)
“L”(002211, 002271, 002311)
33%
67%
04-CC-580
PM R2.89
S. 23RD ST./MARINA
BAY PKWY & WB 580
OFF RAMP SP 300ft
NORTHEAST OF
SIGNAL
"P"(E28J4)
"E"(002142, 002322)
“L”(002122, 002212, 002222,
002302, 002342)
33% 67%
04-CC-580
PM R3.74
CUTTING BLVD & WB
580 OFF / ON RAMPS
SP SOUTHEAST
CORNER
"P"(E28K2)
"E"(004010, 004020)
50% 50%
04-CC-580
PM R5.448
MARINE ST & EB 580
OFF / ON RAMPS SP
NORTHEAST CORNER
"P"(E28K6)
"E"(005473, 005493, 005513,
005533).
50% 50%
04-CC-580
PM R5.075
MIDWAY/CASTRO ST
& WB 580 OFF / ON
RAMPS SP
NORTHEAST CORNER
"P"(E28K8)
"E"(004838, 004858, 004878,
004898)
25% 75%
04-CC-580
PM R5.152
CASTRO ST. & HWY
580 UC
“B”(004767, 004787, 004797,
004807,004817, 004827, 004837,
004847, 004858, 004867)
0% 100%
04-CC-580
PM R5.154
E STANDARD AVE. /
CASTRO & 580 RAMP
SP SOUTHWEST
CORNER OF
TEWKSBURY AVE. &
CASTRO ST.
"P"(E28M2)
"E"(004551,004571,004591,
004631,004641)
“L”(004601,004621)
50% 50%
1561
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 0.984
EB 80 OFF / ON
RAMP & CARLSON
BLVD SP
CARLSON BLVD &
SAN LUIS ST.
"P"(E28YV)
"E"(000932, 000942, 000952,
000962,000982)
“L”(000922)
50% 50%
1562
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
EXHIBIT A
ELECTRICAL FACILITIES AGREEMENT
Caltrans ("STATE") and City of RICHMOND
("CITY") Effective May 27, 2025
BASIS OF COST DISTRIBUTION
STATE-Owned and Maintained
Electrical Cost Share Billed by the STATE.
Route & PM Location Type of Facility
Cost Distribution
(including electrical
energy)
STATE CITY
04-CC-80-
PM 5.97
HILLTOP DR & WB 080
OFF RAMP SP
SOUTHWEST CORNER
"P"(E28A1)
"E"(006011, 006031, 006051)
“L”(005911, 005931,
005951, 005971, 06011)
50% 50%
04-CC-80-
PM 5.999
HILLTOP DR & EB 080
OFF / ON RAMPS SP
NORTHWEST CORNER
"P"(E28A2)
"E"(005942, 005952, 006002)
“L”(005962, 005982, 006022,
006032, 006042, 006052)
50% 50%
04-CC-80-
PM 2.075
CUTTING & W/B 80
OFF RAMP SP
NORTHEAST CORNER
"P"(E28C5)
"E"(002113,002123,002133,
002143)
33% 67%
04-CC-80-
PM 2.049
CUTTING BLVD & HWY 80
WB OFF/ EB ON RAMPS
HOV LANES
"P" (E28R1) 50% 50%
04-CC-80-
PM 2.052
CUTTING BLVD & HWY
80 UC
“B”(002033, 002043, 002053
002063, 002073, 002083, 002093,
002103)
0% 100%
1563
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 2.632
MCDONALD AVE &
HWY 80 UC
“B”(002602, 002622, 002642,
002652, 002662, 002672)
0% 100%
04-CC-80-
PM 2.836
44TH/SWAN'S WAY -
BARRETT & WB 080 OFF /
ON RAMPS SP
NORTHWEST CORNER
"P"(E28C6)
"E"(002823,002833)
“L”(002813)
50% 50%
04-CC-80-
PM 2.838
BERRETT AVE & HWY 80
UC
"B"(002812, 002842,
002852, 002872)
0% 100%
04-CC-80-
PM 2.961
ROOSEVELT-SAN PABLO
& EB 080 ON RAMP SP
SOUTHWEST CORNER
"P"(E28C7)
"E"(002942,002962,002982)
“L”(002892,002912)
50% 50%
04-CC-80-
PM 2.976
SWANS WY & HWY 80
UC
"B"(002911, 002921, 002931,
002941, 002951, 002961,
002971, 002981)
0% 100%
04-CC-80-
PM 0.224
CENTRAL & EB 080 OFF /
ON RAMPS SP
NORTHEAST CORNER OF
SAN JOAQUIN ST. &
CENTRAL AVE.
"P"(E28J1)
"E"(000203, 000223)
“L”(000263, 000293)
50% 50%
04-CC-80-
PM 0.224
CENTRAL AVE & HWY 80
UC SP NEC OF SAN
JOAQUIIN ST. &
CENTRAL AVE
“B”(000213, 000223, 000243) 0% 100%
04-CC-80
PM 0.495
SACRAMENTO ST.
BRIDGE PEDESTRIAN OC
“A”(000442, 000452, 000462,
000472, 000472, 000492)
“L”(000502)
50% 50%
04-CC-80
PM 3.402
SOLANO AVE & WB RTE
80 ONRAMP
“L”(003411,003431) 50% 50%
1564
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 3.750
MCBRYDE &
HUMBOLDT STREET @
WB RTE 80 OFF RAMP
SP @ SOUTHEAST
CORNER OF MCBRYDE
& HUMBOLDT @ RTE 80
WB OFF RAMP
"P"(E28L1)
"E"(003831,0003841)
33%
67%
04-CC-80
PM 0.246
CENTRAL & WB 080 OFF
/ ON RAMPS SP
NORTHEAST CORNER OF
SAN JOAQUIN ST. &
CENTRAL AVE.
"P"(E28M1)
"E"(000255, 000275, 000295,
000315, 000335, 000375)
20% 80%
04-CC-80-
PM 6.764
080 WB RICHMOND
PKWY HOV MED OFF /
ON RAMPS SP
SOUTHWEST CORNER OF
RICHMOND PKWY &
BLUME DR.
"P"(E28P5)
"E"(006621,006641,
006661)
“L”(006681)
33% 67%
04-CC-80-
PM 6.675
RICHMOND PKWY /
BLUM & WB 080 OFF /
ON RAMPS SP
SOUTHWEST CORNER
OF RICHMOND PKWY &
BLUME DR
"P"(E28P6)
"E"(006611, 006631,
006651, 006671,
006691)
“G”(00661S, 00663S,
00667S, 00669S)
25% 75%
04-CC-80-
PM 1.031
WB 80 OFF / ON RAMP &
CARLSON BLVD SP
CARLSON BLVD &
SAN LUIS ST.
"P"(E28YU)
"E"(001072, 001092,
001112, 001132)
50% 50%
04-CC-80-
PM 1.031
CARLSON BLVD & HWY 80
UC SP CARLSON BLVD &
SAN LUIS ST.
“B”(001002, 001022,
001032, 001042, 001052,
001062, 001152, 001172)
0% 100%
04-CC-580-
PM 0.231
CENTRAL & WB 580
OFF/ON RAMPS SP NWC
CENTRAL AVE & EB 580
ON/OFF PAMP
"P"(E28FA)
"E"(000221, 000241,
000261, 000281)
25% 75%
1565
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-580-
PM 0.319
CENTRAL/RYDIN RD.
& EB 580 SP NWC
CENTRAL AVE & EB
580 ON/OFF RAMP
"P"(E28FB)
"E"(000215, 000235,
000255, 000275)
25% 75%
04-CC-580
PM 1.218
BAYVIEW AVE & WB
580 OFF / ON RAMPS
SP NEXT TO 332
CABINET @ OFF RAMP
"P"(E28I8)
"E"()001402, 001422)
“L”(001472, 001492)
50% 50%
04-CC-580
PM R2.085
REGATTA / MEADE ST &
EB 580 OFF / ON RAMPS
SP SOUTHWEST CORNER
"P"(E28D4)
"E"()001811, 001831, 001851,
001871)
“L”(001751, 001771, 001872,
001891, 001902, 001922)
25% 75%
04-CC-580
PM R3.577
HARBOUR
WY/HOFFMAN & EB
580 ON RAMP SP
SOUTHEAST CORNER
"P"(E28D7)
"E"()003411, 003431, 003511)
“L”(003531,003551, 003571,
003591)
50% 50%
04-CC-580
PM R3.849
CUTTING BLVD /
HOFFMAN WAY & EB
580 OFF RAMP SP
NORTHEAST CORNER
"P"(E28D8).
"E"()004011, 004021, 004041).
“L”(004031, 004051, 004071).
25% 75%
04-CC-580
PM R4.663
CANAL BLVD & HWY
580 UC
"B"(004431, 004441, 004451,
004461, 004471, 004481)
0% 100%
04-CC-580
PM R4.664
CANAL BLVD & 580
OFF / ON RAMPS (EB
& WB) SP
UNDERPASS
NORTHWEST SIDE
"P"(E28E1)
"E"()004551,004571, 004581,
004591, 004631, 004641)
“L”(004601, 004621).
50% 50%
1566
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-580
PM R2.878
S. 23RD ST./ MARINA
BAY PKWY & EB 580
OFF / ON RAMPS SP
SOUTHWEST CORNER
"P"(E28J3)
"E"(002231, 002251)
“L”(002211, 002271, 002311)
33%
67%
04-CC-580
PM R2.89
S. 23RD ST./MARINA
BAY PKWY & WB 580
OFF RAMP SP 300ft
NORTHEAST OF
SIGNAL
"P"(E28J4)
"E"(002142, 002322)
“L”(002122, 002212, 002222,
002302, 002342)
33% 67%
04-CC-580
PM R3.74
CUTTING BLVD & WB
580 OFF / ON RAMPS
SP SOUTHEAST
CORNER
"P"(E28K2)
"E"(004010, 004020)
50% 50%
04-CC-580
PM R5.448
MARINE ST & EB 580
OFF / ON RAMPS SP
NORTHEAST CORNER
"P"(E28K6)
"E"(005473, 005493, 005513,
005533).
50% 50%
04-CC-580
PM R5.075
MIDWAY/CASTRO ST
& WB 580 OFF / ON
RAMPS SP
NORTHEAST CORNER
"P"(E28K8)
"E"(004838, 004858, 004878,
004898)
25% 75%
04-CC-580
PM R5.152
CASTRO ST. & HWY
580 UC
“B”(004767, 004787, 004797,
004807,004817, 004827, 004837,
004847, 004858, 004867)
0% 100%
04-CC-580
PM R5.154
E STANDARD AVE. /
CASTRO & 580 RAMP
SP SOUTHWEST
CORNER OF
TEWKSBURY AVE. &
CASTRO ST.
"P"(E28M2)
"E"(004551,004571,004591,
004631,004641)
“L”(004601,004621)
50% 50%
1567
EXHIBIT A 04-CC-VAR-PM Var
NOTES:
"P": Traffic signal system.
"B": Soffit light.
"E": Lighting system.
"L": Light.
"A": Pedestrian Over or Under Crossing Light.
"G": Overhead highway sign.
PHB: pedestrian hybrid beacon.
RRFB: Rectangular Rapid Flashing Beacon
IISNS: Internally Illuminated Street Name Signs.
04-CC-80-
PM 0.984
EB 80 OFF / ON
RAMP & CARLSON
BLVD SP
CARLSON BLVD &
SAN LUIS ST.
"P"(E28YV)
"E"(000932, 000942, 000952,
000962,000982)
“L”(000922)
50% 50%
1568
Reso. No.
DocID #56078v1
RESOLUTION NO. ____-25
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2025 ELECTRICAL FACILITIES COST SHARING AGREEMENT (EFCSA) WITH CALTRANS, ESTABLISHING COSTSHARING RESPONSIBILITIES FOR STATE HIGHWAY ELECTRICAL FACILITIES WITHIN THE CITY OF RICHMOND.
WHEREAS, the California Department of Transportation (“Caltrans”) and the City of Richmond (“the City”) are authorized, under California Streets and Highways Code Sections 114 and 130, to enter into a cooperative agreement establishing shared responsibility for the costs of traffic signals, lighting, and related electrical facilities; and WHEREAS, cost sharing of traffic signal and lighting facilities at State Highway intersections is a standard practice throughout California, based on Caltrans policy, and provides an equitable means of distributing costs between the State and local agencies in proportion to their respective roadway responsibilities; and
WHEREAS, the proposed 2025 Electrical Facilities Cost Sharing Agreement (EFCSA) formalizes the City’s proportional share of costs consistent with Caltrans statewide policy and aligns with the District Maintenance Agreement (DMA) by confirming that the State will continue to maintain electrical facilities on State Route 80 and State Route 580; and WHEREAS, the EFCSA defines the responsibilities of both the City and the State regarding the operation, maintenance, repair, and replacement of electrical traffic facilities located at intersections of State Highway Routes and City streets. Covered facilities include, but are not limited to, flashing beacons, traffic signals, traffic signal systems, safety lighting, and sign lighting, as specified in the EFCSA.
NOW THEREFORE, BE IT RESOLVED that the City Council hereby resolves as follows:
Section 1. The City Council finds the above recitals are true and correct and have served, together with the Agenda Report, as the basis for the findings and actions set forth in this resolution.
Section 2. The City Council hereby authorizes the City Manager, or their designee, to execute the Electrical Facilities Cost Sharing Agreement with Caltrans, thereby establishing cost-sharing responsibilities for State Highway electrical facilities within the City of Richmond.
Section 3. This resolution shall take effect immediately upon its passage. ******************
1569
Reso. No.
DocID #56078v1
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on December 16, 2025, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
1570
December 16, 2025
Public Works
DATE: December 16, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Wendy Wellbrock, PE, Senior Civil Engineer
Subject: Contract with Alten Construction, LLC for Revitalizing the Historic Richmond Main Library Project
FINANCIAL IMPACT: Total funding committed for the Revitalization of the Historic Richmond Main Library Project is $34,400,000,
which includes $9,712,979 in California State Library
Building Forward Grant funding, $2,000,000 in American
Rescue Plan Act (ARPA) funds, and $22,700,000 in local
funds. The proposed not to exceed construction contract cost of $24,263,643 is fully funded through a combination of California State Library Building Forward Grant, the City’s General Capital Fund, and Library Impact Fees
(Account Strings: 10545055-400708-AR231, 21741055-
400708-AR231 and 20136031-400708-AR231).
PREVIOUS COUNCIL
ACTION:
October 4, 2022
May 23, 2023
STATEMENT OF THE
ISSUE:
City staff members are requesting City Council approval to award a construction contract for the Revitalization of the Historic Richmond Main Library Project to Alten
Construction, LLC. The recommended payment limit is
$24,263,643.00, which includes the Base Bid of
$22,037,158.00, Additive Bid Alternate Item 1A in the
amount of $20,700.00, and a 10 percent contingency of
$2,205,785.00.
AGENDA
REPORT
1571
December 16, 2025
RECOMMENDED ACTION: ADOPT a resolution to APPROVE a construction contract with Alten Construction, LLC for the Revitalization of the Historic Richmond Main Library Project in an amount not to exceed $24,263,643.00 (Base Bid of $22,037,158.00
and Additive Bid Alternate 1A of $20,700.00; plus a Citycontrolled contingency of $2,205,785.00, equal to ten percent of the contract amount); AUTHORIZE the City
Manager or their designee to execute the agreement;
and AUTHORIZE the Director of Public Works to approve
change orders, if necessary, up to the contingency
amount - Public Works Department (Wendy Wellbrock
510-307-8108/Robert Armijo 510-620-5477).
DISCUSSION
Project Background and Scope
Located at 325 Civic Center Plaza, the Richmond Main Library is the Main Branch of the Richmond municipal public library, and one of three physical branch locations serving the City of Richmond. It is at the center of the community and conveniently accessible by various modes of transportation including walking, biking, and bus.
Constructed in 1949, the Richmond Main Library is a significant piece of postwar Modernist architecture, designed by San Francisco architects Timothy L. and Milton T.
Pflueger as part of the Civic Center Plaza complex. It is a two-story structure with an approximate floor area of 31,500 square feet that is notable for being the first glassfronted public library in the United States.
The Revitalization of the Historic Richmond Main Library Project (Project) aims to modernize and preserve the historic, aging facility through a major renovation. The scope includes full replacement of mechanical, electrical, and plumbing systems; meeting essential fire-life-safety, seismic, and accessibility standards; complete interior renovation; and hazardous materials abatement. Key project components also involve roof replacement, installation of a new solar PV system, conversion to an all-electric system, exterior glazing replacement, elevator replacement, and various site and landscaping improvements. Sustainability goals target a minimum LEED Silver certification.
Project Funding and Design
The City secured $34,400,000 in funding for this Project, which includes $9,712,979 in California State Library Building Forward Grant funding, $2,000,000 in American Rescue Plan Act (ARPA) funds, and $22,700,000 in local funds.
In October 2023, the City executed a contract with Noll and Tam Architects for architectural design services for the Project. After extensive community engagement and iterative design process, the construction documents were finalized and permitted in summer 2025.
1572
December 16, 2025
Bidding Process and Evaluation
On August 14, 2025, the City advertised the Project for bids, and bids were opened on October 9, 2025, with the following results (Attachment 1):
Contractor Base Bid
CWS Construction Group, Inc $20,275,000.00
Lathrop Construction Associates, Inc. $21,677,930.00
Alten Construction, LLC $22,037,158.00
Zovich and Sons, Inc. $23,450,000.00
E.F. Brett and Company, Inc. $23,455,000.00
Roebbelen Contracting, Inc. $24,415,156.00
Rodan Builders, Inc. $25,396,558.00
Wickman Development and Construction $26,648,000.00
City staff reviewed the bid for the apparent low bidder, CWS Construction Group, Inc., and determined the bid did not meet the mandatory minimum qualification requirements outlined in the Project Manual’s Statement of Qualifications and was therefore deemed non-responsive. Pursuant to the Project Manual, staff members proceeded to evaluate the next apparent lowest responsive and responsible bidder.
As part of the bid evaluation, City staff members also analyzed the application of rating incentives as outlined in the Richmond Business Opportunity Ordinance (RMC 2.50).
The analysis concluded that the bid for Alten Construction, LLC, a Richmond business, is eligible for a 5 percent (%) rating incentive under RMC 2.50.070(a). The application of the 5 percent rating incentive reduced the evaluated bid by $1,101,857.90, bringing Alten Construction, LLC’s effective evaluated amount to $20,935,300.10. This makes Alten Construction, LLC the apparent low bidder after the local preference ordinance is applied.
RECOMMENDATION
City staff members reviewed the bid for Alten Construction, LLC, and determined the bid is responsive and responsible. Accordingly, City staff members recommend that the City Council adopt the resolution and approve the construction contract for the Revitalization of the Historic Richmond Main Library Project to Alten Construction, LLC (Attachment 2 and 3). The total recommended contract payment limit is $24,263,643.00, calculated as follows:
Component Amount
Base Bid $22,037,158.00
Add Bid Alternate 1A $20,700.00
Subtotal (Contract Amount) $22,057,858.00
10% Contingency $2,205,785.00
1573
December 16, 2025
Total Recommended Amount $24,263,643.00
City staff members further recommend authorizing the Public Works Director to approve change orders, if necessary, for up to the 10 percent contingency amount of $2,205,785.00.
ENVIRONMENTAL DOCUMENTATION
The proposed Project was determined to be categorically exempt per California Environmental Quality Act (CEQA) Guidelines Section 15331, Historic Resource Restoration. The proposed Project will rehabilitate the Main Library building at 325 Civic Center Plaza, a contributing element to the Richmond Register-listed Civic Center Historic District. In applying the Secretary of the Interior’s Standards for determining the appropriateness of the proposed development, the Project will enhance and maintain the Civic Center Historic District’s overall historic character through the preservation and selective replacement of at-risk and deteriorated architectural elements, based on documentation of their age and characteristics. The Project will not result in a substantial adverse change in the historical significance of the historical resource, the Richmond Main Library and contributing element to the Richmond Civic Center District, as defined under California Code of Regulations/CEQA Guidelines Section 15064.5(b).
DOCUMENTS ATTACHED:
Attachment 1 – BidSummary Report Historic Richmond Main Library Attachment 2 – Contract Award Resolution for the Historic Richmond Main Library Project
Attachment 3 – Proposed Construction Agreement
1574
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1575
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1576
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1577
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1578
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1579
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1580
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1581
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1582
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1583
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1584
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1585
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1586
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1587
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1588
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1589
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1590
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1591
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1592
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1593
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1594
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1595
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1596
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1597
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1598
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1599
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1600
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1601
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1602
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1603
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1604
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1605
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1606
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1607
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1608
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1609
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1610
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1611
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1612
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1613
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1614
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1615
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1616
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1617
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1618
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1619
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1620
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1621
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1622
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1623
City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
1624
City of Richmond
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City of Richmond
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
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PlanetBids
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
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PlanetBids
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
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City of Richmond
REVITALIZING THE HISTORIC RICHMOND MAIN LIBRARY PROJECT, bidding on 10/09/2025 3:00 PM (PDT)
Printed 12/09/2025
PlanetBids
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City of Richmond
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Reso. No. xx-25
RESOLUTION NO. xx-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE AWARD OF A CONSTRUCTION CONTRACT
TO ALTEN CONSTRUCTION, LLC FOR THE REVITALIZATION THE HISTORIC
RICHMOND MAIN LIBRARY PROJECT
WHEREAS, Richmond Public Library is the municipal public library serving the City of Richmond. The Main Branch (Richmond Main Library), located at 325 Civic Center Plaza, is one of three physical locations, that requires seismic upgrades and various interior and exterior facility renovations; and
WHEREAS, Revitalizing the Historic Richmond Main Library Project (Project) aims to modernize and preserve the historic, aging facility through a major renovation; and WHEREAS, the City has secured $34,400,000 in funding for this Project, which includes $9,712,979 in California State Library Building Forward Grant funding, $2,000,000 in American Rescue Plan Act (ARPA) funds, and $22,700,000 in local funds; and WHEREAS, an invitation for bids for the Project was duly advertised on August 14, 2025, bids were opened on October 9, 2025, and the City received eight (8) bids; and WHEREAS, staff reviewed the bid for the apparent low bidder, CWS Construction Group, Inc., and determined the bid did not meet the mandatory minimum qualification requirements outlined in the Project Manual’s Statement of Qualifications and was therefore deemed non-responsive. Pursuant to the Project Manual, staff proceeded to evaluate the next apparent lowest responsive and responsible bidder; and
WHEREAS, staff also conducted an analysis regarding the application of rating incentives as set forth in the Richmond Business Opportunity Ordinance (RMC 2.50). The analysis concluded that the bid for Alten Construction, LLC, a Richmond business, is eligible for a 5% rating incentive based on compliance with RMC 2.50.070 (a). Application of this incentive reduced the evaluated amount of the bid by $1,101,857.90, making Alten Construction, LLC the apparent low bidder for rating purposes; and
WHEREAS, staff reviewed the bid for Alten Construction, LLC, and determined the bid is responsive and responsible, and references for Alten Construction, LLC checked out satisfactorily; and
WHEREAS, staff recommends awarding a construction contract to Alten Construction, LLC in the amount of $22,057,858.00 (Base Bid of $22,037,158.00 plus Additive Bid Alternate Item 1A in the amount of $20,700.00), and further recommends that the City Council authorize additional budget authority in the amount of $2,205,785.00 (equal to ten percent of the contract amount) for City-controlled contingency to be used only for Director-approved change orders; and
WHEREAS, staff also recommends authorizing the Director of Public Works to approve change orders, if necessary, up to the City-controlled contingency amount of $2,205,785.00; and WHEREAS, by the Agenda Report (“Agenda Report”) accompanying this resolution the City Council has been provided with additional information supporting this action.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond that:
SECTION 1. The City Council hereby finds the above recitals are true and correct and has served, together with the Agenda Report, as the basis for this action.
SECTION 2. The City Council authorizes the award of a construction contract to Alten Construction, LLC for the Revitalizing the Historic Richmond Main Library Project in the 1638
Reso. No. xx-25
amount of $22,057,858.00 (Base Bid of $22,037,158.00 and Additive Bid Alternate Item 1A of $20,700.00). The City Council further authorizes separate contingency budget authority in the amount of $2,205,785.00 (equal to ten percent of the contract amount), to be used solely for Director-approved change orders.
SECTION 3. The City Manager, or designee, is authorized to execute the construction contract and to take all necessary administrative steps to facilitate completion of the Project.
SECTION 4. The Director of Public Works is authorized to approve change orders, if necessary, using the City-controlled contingency funds in an amount not to exceed $2,205,785.00.
SECTION 5. The City Clerk is designated as the custodian of the documents comprising the record of proceedings relating to this action, which shall be maintained at Richmond City Hall, 450 Civic Center Plaza, Richmond, California 94804.
SECTION 6. This Resolution shall become effective immediately upon its passage and adoption.
*************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held December 16, 2025, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
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Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 1
DOCUMENT 00 52 00
CONTRACT
CONSTRUCTION AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into this ____ day of _________, 20__, by and between the City of Richmond, a municipal corporation and charter city (“City”) and Alten Construction, LLC (“Contractor”), with reference to the following facts. The parties may be referred to in this Agreement individually as “Party” and collectively as the “Parties.”
RECITALS
A. On August 14, 2025, the City circulated an Invitation for Bids seeking contractors willing to undertake the construction of Revitalizing the Historic Richmond Main Library Project, located at 325 Civic Center Plaza, Richmond, CA 94804 (the “Project”).
B. The Contractor submitted a responsive bid for the Project. Following application of the City’s local business rating incentive, the Contractor’s bid was determined to represent the lowest evaluated responsive and responsible bid in accordance with the Richmond Business Opportunity Ordinance (RMC 2.50).
A. City now desires to contract with Contractor to furnish construction and related services for the Project.
NOW THEREFORE, in consideration of the promises and agreements hereinafter set forth, and intending to be bound hereby, the Parties agree as follows:
ARTICLE I
CONSTRUCTION OF PROJECT
Section 1.1 Contract Documents.
Project Specifications – including the Notice to Prospective Bidders, Invitation for Bids, Instructions to Bidders, Project Manual, Special Provisions, Description of Work, Construction Details (including all plans and specifications), and Proposal Package, along with any Requests for Information (RFI), responses to RFI, and addenda issued prior to the deadline for submitting bids – Contractor’s Proposal attached as Exhibit A, and this Agreement, constitute the “Contract Documents.” Section 1.2 Construction.
Contractor shall furnish all labor, materials, methods, processes, implements, tools and machinery, within the time frames set, and do all the things necessary for the proper completion of the work shown and described in Contract Documents.
Section 1.3 Payments.
Contractor agrees to receive and accept the sums set forth in the Bid Schedule attached as part of the Proposal, as full compensation for furnishing all materials and doing all the work contemplated and required by this Agreement, and for all loss or damage arising out of the nature of the undertaking of the construction of the Project, or from the acts of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the construction of the Project until 1640
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its completion and acceptance by the City, and for all expenses incurred by or in consequence of the suspension or discontinuance of the construction of the Project, and for well and faithfully performing the construction of the Project and the whole thereof, in the manner and according to the Contract Documents.
Section 1.4 Discovery of Hazardous Waste or Unusual Conditions. (a) Promptly and before the following conditions are disturbed, the Contractor shall notify the City in writing of any:
(1) Material that the Contractor believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law. (2) Subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to bidders prior to the deadline for submitting bids.
(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement.
(b) The City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor's cost of, or the time required for, performance of any part of the work shall issue a Change Order under the procedures described in this Agreement. (c) In the event that a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor's cost of, or time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. The Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the Parties.
Section 1.5 Laws and Regulations.
(a) The Project work shall proceed only after procurement of each permit, license, or other authorization that may be required by any governmental agency having jurisdiction, and Contractor shall be responsible to the City for the procurement and maintenance thereof. (b) Contractor shall cause all work performed in connection with construction of the Project to be performed in compliance with (i) all applicable laws, ordinances, rules and regulations now in force or that may be enacted hereafter; (ii) all conditions of Project approval and mitigation measures included in any adopted or certified environmental document prepared for the Project; and (iii) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction, provided that such direction given during construction does not conflict with conditions of Project approval or mitigation measures.
(c) Contractor shall and shall cause its subcontractors to pay prevailing wages in the construction of the Project as those wages are determined pursuant to Labor Code Sections 1720 et seq., and implementing regulations of the Department of Industrial Relations, and to comply with all other applicable federal, State and local laws, regulations and ordinances pertaining to labor standards insofar as those laws, regulations and ordinances apply to the performance of this Agreement, including any applicable City of Richmond employment requirements, including but not limited to the City's Living Wage Ordinance (Richmond Municipal Code Chapter 2.60), the City's Business Opportunity Ordinance (Richmond Municipal Code Chapter 2.50), and the City's Local Employment Program Ordinance (Richmond Municipal Code Chapter 2.56). During the construction of the Project, Contractor shall post at the construction site the applicable prevailing 1641
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rates of per diem wages. Contractor shall indemnify, hold harmless and defend, (with counsel reasonably acceptable to the City) the City against any claims for damages, compensation, fines, penalties or other amounts arising out of failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages in connection with construction of the Project. This Section 1.5(c) shall survive the termination of this Agreement. (d) Contractor and all subcontractors shall maintain accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker and others employed on the Project. Each payroll record shall contain or be verified by a written declaration made under penalty of perjury, stating both of the following: (1) the information contained in the payroll record is true and correct, and (2) the employer has complied with the requirements of Labor Code Section 1771 (prevailing wage provisions), Section 1811 (eight-hour day, forty-hour week provisions), and Section 1815 (overtime compensation) for any work performed by his or her employees on the Project. The Contractor shall provide certified payroll records to the City each week, no later than ten (10) days after the end of a weekly pay period.
Pay records shall be maintained and made available in accordance with Labor Code Section 1776. In addition, Contractor shall and shall cause its subcontractors promptly to deliver to the City, upon request, documents verifying compliance with the Living Wage Ordinance, which include documents which evidence that each affected employee has been notified regarding the wages required to be paid pursuant to the Living Wage Ordinance. Such wages shall also be posted at the construction site. This Section 1.5(d) shall survive the termination of this Agreement.
Section 1.6 Inspections.
Contractor shall permit and facilitate, and shall require its subcontractors to permit and facilitate, observation and inspection of the Project by the City and by public authorities at all times for the purposes of determining compliance with this Agreement and permits issued to perform the Project work. In so doing, Contractor shall provide access for testing and inspections. Contractor shall coordinate and schedule all testing and inspections required on the Project with the required advance notice as defined in the Project Specifications.
Section 1.7 Equal Opportunity.
(a) During the construction of the Project there shall be no discrimination on the basis of race, color, creed, religion, age, sex, sexual orientation, marital status, national origin, ancestry, or disability in the hiring, firing, promoting, or demoting of any person engaged in the construction work.
(b) In addition, Contractor agrees to observe the provisions of Section 2.28.030 of the Richmond Municipal Code, obligating Contractor and its subcontractors to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religion, creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Section 1.8 Working Hours.
Eight hours of labor is a legal day’s work. Any worker’s time of service is restricted to eight hours during any calendar day, and 40 hours during a calendar week, unless overtime compensation is paid at not less than one and one-half times the basic rate of pay. The Contractor shall be assessed a penalty of twenty-five dollars ($25) for each day a worker is employed in violation of these requirements. Work on site will be allowed between 8am and 5pm during work days. Weekend work will only be allowed with prior approval from the City between 9am and 4pm.
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Section 1.9 Insurance and Bond Requirements.
(a) In accordance with California Labor Code Section 3700, Contractor must secure Workers’ Compensation coverage for its employees. Prior to performing any work, Contractor must execute a certification in the form set out at California Labor Code Section 1861. (b) Contractor shall submit to the City evidence of the insurance and payment and performance bond coverage meeting the requirements set forth in the Project Specifications.
Proof of insurance and bonding related to the construction of the Project shall be provided to the City not more than (10) days after award of the contract. The City shall review and approve or disapprove of the evidence of insurance within twenty (20) days after submittal of complete information in the form required by the City. If the City disapproves the evidence of insurance, it shall specify in writing the reasons for such disapproval. Contractor shall resubmit the information required within ten (10) days. The review and submittal periods for resubmittals shall be reduced to a ten (10) day review period for the City and a five (5) day period for resubmittal by Contractor and shall continue to apply until the City approves the evidence of insurance coverage, but in no event shall the submittal and review period continue for more than forty-five (45) days. If, after forty-five (45) days the Contractor has not provided evidence of insurance and bond coverage meeting the requirements of the City, the City shall terminate the contract and may either award the work to the next lowest responsive responsible bidder or issue a new request for bids. (If the City issues a new request for bids, the Contractor shall be disqualified from re-bidding the work because of the failure to provide timely proof of insurance and/or bond coverage.) No work shall be initiated on the Project prior to Contractor's receipt of the City's approval of evidence of insurance coverage related to the construction of the Project. (c) Contractor shall have furnished the City with evidence of the insurance coverage meeting the insurance requirements set forth in Project Specifications for each subcontractor prior to initiating any work on the Project, including Builder's Risk insurance with appropriate coverage for the cost of construction. The periods for submittal, review and approval shall apply as stated in subparagraph (b) above.
(d) The Parties agree that notwithstanding the time requirements set forth in this subsection for submittal and resubmittal to the City by the Contractor of the evidence of insurance and review and approval of the evidence of insurance by the City, Contractor is responsible for ensuring that the evidence of insurance in approvable form is submitted to the City in a timely manner.
Section 1.10 Security In Lieu of Retention.
(a) The City shall retain five percent (5%) of the sum requested in each progress payment unless the Contractor elects to invoke the procedures set forth at California Public Contract Code 22300 to substitute securities to ensure performance under the contract.
1. At the request and the expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in the state as escrow agent, who shall then pay the retained funds to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.
2. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Public Contract Code 22300 for securities deposited by the Contractor. Upon satisfactory completion of this Agreement, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the owner, pursuant to the terms of this section.
(b) If the Contractor chooses to place securities in escrow, the escrow agreement to be used shall be substantially similar to the following form:
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Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 5
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION This Escrow Agreement is made and entered into by and between _________________________________________________ whose address is ________________________________ hereinafter called "Owner," ___________ whose address is ________________________________ hereinafter called "Contractor" and ___________ whose address is ________________________________ hereinafter called "Escrow Agent." For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
(1) Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for ____ in the amount of ____ dated ____ (hereinafter referred to as the "Contract"). Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of ____, and shall designate the Contractor as the beneficial owner. (2) The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above. (3) When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly. (4) Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent. (5) The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner .
(6) Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor. (7) The Owner shall have a right to draw upon the securities in the event of default by the Contractor.
Upon seven days' written notice to the Escrow Agent from the Owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner. (8) Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges. 1644
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(9) Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent's release and disbursement of the securities and interest as set forth above. (10) The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
_______________________ _________________________
Title Title
_______________________ _________________________
Name Name
_____________________ _________________________
Signature Signature
_______________________ _________________________
Address Address
On behalf of Escrow Agent:
_______________________
Title
_______________________
Name
_______________________
Signature
_______________________
Address
At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above.
Owner Contractor
________________________ _________________________
Title Title
________________________ _________________________
Name Name
________________________ _________________________
Signature Signature
Section 1.11 Senate Bill 854 Notice Requirements.
As provided in SB 854: a) no contactor or subcontractor may be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered with the Department of Industrial Relations (DIR) and qualified to perform public work pursuant to Section 1725.5 [Gov't Code Section 1771.1(a)]; b) no contractor or subcontractor may be awarded a public works contract unless registered with the DIR to perform public work pursuant to Section 1725.5 [Gov't Code Section 1771.1(b)]; and c) work performed on the project is subject to compliance monitoring and enforcement by the DIR [Gov't Code Section 1771.4].
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Section 1.12 Job Site Notices.
Contractor shall post at the job site notices in compliance with Title I California Code of Regulations Section 16451.
ARTICLE II
DEFAULT AND REMEDIES
Section 2.1 Events of Default.
In addition the remedies set forth in Section 2.2, below, in the event of default the Department Head reserves the right to stop work immediately if any action or inaction by the Contractor or any subcontractor creates a risk of imminent harm to the public or property.
Each of the following shall constitute a "Default" by Contractor under this Agreement:
(a) Breach of Covenants. Failure by Contractor or any subcontractor to duly perform, comply with, or observe any of the conditions, terms, or covenants of any of the Contract Documents.
The City shall give Contractor written notice of the breach and specify a time in which to cure the breach. If the Contractor cures the breach within the time specified in the notice or, if the breach cannot be cured in the time specified but the Contractor has diligently pursued measures to cure the breach and to keep the City informed of its progress, then the breach shall not constitute a default provided that the breach is cured within thirty (30) days from the date of the City’s last notice and demand to cure.
(b) Disregard of Laws. Disregard of laws, rules, regulations, directions or instructions of City by Contractor or any subcontractor with respect to the performance of work. (c) Insolvency. A court having jurisdiction shall have made or entered any decree or order (i) adjudging Contractor to be bankrupt or insolvent, (ii) approving as properly filed a petition seeking reorganization of Contractor or seeking any arrangement for Contractor under the bankruptcy law or any other applicable debtor's relief law or statute of the United States or any state or other jurisdiction, (iii) appointing a receiver, trustee, liquidator, or assignee of Contractor in bankruptcy or insolvency or for any of their properties, (iv) directing the winding up or liquidation of Contractor if any such decree or order described in clauses (i) to (iv), inclusive, shall have continued unstayed or undischarged for a period of ninety (90) days; or (v) Contractor shall have admitted in writing its inability to pay its debts as they fall due or shall have voluntarily submitted to or filed a petition seeking any decree or order of the nature described in clauses (i) to (iv), inclusive. (d) Suspension; Termination. Contractor shall have voluntarily suspended its business, or shall have voluntarily or involuntarily lost or terminated one or more of the licenses required to perform the work.
(e) Liens on Property and the Development. There shall be filed any claim of lien (other than liens approved in writing by the City) against the Project or the construction site or any part thereof, or any interest or right made appurtenant thereto and the continued maintenance of said claim of lien for a period of twenty (20) days without discharge or satisfaction thereof or provision therefore (including, without limitation, the posting of bonds) satisfactory to the City.
Section 2.2 Remedies.
The occurrence of any Default hereunder following the expiration of all applicable notice and cure periods will, either at the option of the City or automatically where so specified, relieve the City of any obligation to make or continue payments and shall give the City the right to proceed with any and all remedies set forth in the Contract Documents, including but not limited to the following:
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(a) Specific Performance. The City shall have the right to mandamus or other suit, action or proceeding at law or in equity to require Contractor to perform its obligations and covenants under this Agreement or to enjoin acts on things which may be unlawful or in violation of the provisions of this Agreement.
(b) Right of Contest. Contractor shall have the right to contest in good faith any claim, demand, levy, or assessment the assertion of which would constitute a Default hereunder. Any such contest shall be prosecuted diligently and in a manner unprejudicial to the City or the rights of the City hereunder.
(c) Remedies Cumulative. No right, power, or remedy given to the City by the terms of the Contract Documents is intended to be exclusive of any other right, power, or remedy; and each and every such right, power, or remedy shall be cumulative and in addition to every other right, power, or remedy given to the City by the terms of any such instrument, or by any statute or otherwise against Contractor and any other person. Neither the failure nor any delay on the part of the City to exercise any such rights and remedies shall operate as a waiver thereof, nor shall any single or partial exercise by the City of any such right or remedy preclude any other or further exercise of such right or remedy, or any other right or remedy.
Section 2.3 Waiver of Damages.
Contractor, in having tendered the Proposal, shall be deemed to have waived any and all claims for damages because of termination of this Agreement for any reason. Contractor shall not be entitled to any lost profit in the event of termination.
ARTICLE III
GENERAL PROVISIONS
Section 3.1 Relationship of Parties.
Nothing contained in this Agreement shall be interpreted or understood by any of the Parties, or by any third persons, as creating the relationship of employer and employee, principal and agent, limited or general partnership, or joint venture between the City and Contractor or its agents, employees or subcontractors, and Contractor shall at all times be deemed an independent contractor and shall be wholly responsible for the manner in which it or its agents, or both, perform the services required of it by the terms of this Agreement. Contractor has and retains the right to exercise full control of employment, direction, compensation, and discharge of all persons assisting in the performance of services under the Agreement. In regards to the construction of the Project, Contractor shall be solely responsible for all matters relating to payment of its employees, including compliance with Social Security, withholding, and all other laws and regulations governing such matters, and shall include requirements in each contract that subcontractors shall be solely responsible for similar matters relating to their employees. Contractor shall be solely responsible for its own acts and those of its agents and employees.
Section 3.2 Change Orders.
(a) Changes affecting the time of performance, unit pricing, or total contract price shall be set forth in a written Change Order that shall specify:
1. The work performed in connection with the change to be made;
2. The amount of the adjustment to the Payment Limit, if any, and the basis for compensation for the work ordered; which adjustment may be a negotiated lump sum amount, agreed unit price, or paid under Section 01 26 00 – Contract Modification Procedures; and
3. The amount of time to be adjusted in the schedule for performance, if any. 1647
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(b) A Change Order will become effective when signed by the Department Head, or his or her representative, notwithstanding that Contractor has not signed it. A Change Order will become effective without Contractor’s signature, provided the Department Head or his or her representative so indicates by noting thereon “unilateral change order.” (c) All changes in any plans and specification approved by any authority with jurisdiction over the Project may also require addenda or change orders approved by that authority. (d) Where the City requests, a performance bond rider covering the changed work must be executed and delivered to the City before proceeding with the changed work, or shortly in time thereafter.
(e) The Department Head or his or her representative has the authority to approve Change Orders with a cumulative dollar value of up to ten percent (10%) of the contract price.
Section 3.3 Claims By Contractor.
(a) No Third-Party Claims. Nothing contained in this Agreement shall create or justify any claim against the City by any person that Contractor may have employed or with whom Contractor may have contracted relative to the purchase of materials, supplies or equipment, or the furnishing or the performance of any work or services with respect to the construction of the Project, and Contractor shall include similar requirements in any contracts entered into for the construction of the Project.
(b) Obligation to File Claims for Disputed Work. Should it appear to the Contractor that the work to be performed or any of the matters relative to the Contract Documents are not satisfactorily detailed or explained therein, or should any questions arise as to the meaning or intent of the Contract Documents, or should any dispute arise regarding the true value of any work performed, work omitted, extra work that the Contractor may be required to perform, time extensions, payment to the Contractor during performance of the work, construction of the Project, and/or compliance with procedures or standards set forth in the Contract Documents, or should Contractor otherwise seek extra time or compensation FOR ANY REASON WHATSOEVER, then Contractor shall first follow the procedures set forth in this Agreement, including but not limited to Section 3.2, “Change Orders.” If a dispute remains, then Contractor shall give written notice to the City that expressly invokes this Section 3.3 and requests a determination of the issue. City shall decide the issue in writing within 15 days; City’s decision shall be final and the limitations period for the filing of a claim shall commence upon the City’s issuance of its decision. If Contractor disagrees with City’s decision, or if Contractor contends that City failed to provide a timely decision, then Contractor’s SOLE AND EXCLUSIVE REMEDY is to file a written claim setting forth Contractor’s position as required herein. (c) Form and Contents of Claim. The Claim shall be submitted to the City within thirty (30) days of receiving the City’s written decision regarding the dispute, or the date the Contractor contends such decision was due, and in no event later than the date of final payment.
Contractor’s written claim must identify itself as a “Claim” under this Section 3.3 and must include the following: (1) a narrative of pertinent events; (2) citation to contract provisions; (3) theory of entitlement; (4) complete pricing of all cost impacts; (5) a time impact analysis of all time delays that shows actual time impact on the critical path; (6) documentation supporting items 1 – 5; and (7) verification under penalty of perjury of the claim’s accuracy. The Claim shall be priced like a Change Order, and must be updated every thirty (30) days as to cost and entitlement if it remains a continuing Claim. Routine contract materials, for example, correspondence, RFI, Change Order requests, or payment requests shall not constitute a Claim. Contractor shall bear all costs incurred in preparation, submittal, and administration of a Claim. (d) Administration After Claim Submittal.
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Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 10
1. City may render a final decision based solely on the materials submitted in support of the Claim or may in its sole discretion conduct an administrative hearing on the Claim, in which case Contractor shall appear, participate, answer inquiries, and present any further evidence or analysis requested by City. Should City take no action on the Claim within forty-five (45) days (if the Claim is for less than $50,000) or within sixty (60) days (if the Claim is for $50,000 or more) of submittal, it shall be deemed denied.
2. Notwithstanding and pending the resolution of any Claim or dispute, Contractor shall diligently perform the disputed work to final completion in accordance with the City’s direction.
3. After their submittal, claims less than $375,000 shall also be subject to Section 20104 of the Local Agency Public Construction Act.
(e) Compliance
1. The provisions of this Section 3.3 constitute a non-judicial claim settlement procedure that, pursuant to California Government Code Section 930.2, shall constitute a condition precedent to the submittal of a valid claim under the California Government Code. Any Government Code claims alleging disputed work must affirmatively indicate prior compliance with this Section 3.3. In accordance with Richmond Municipal Code Section
1.10.010(b), all Government Code claims must be presented no later than the 100th day after the earlier of (i) the date the City actively or passively denied the Claim, or (ii) substantial completion or termination of the contract.
2. Failure to submit and administer Claims as required in Section 3.3 shall waive Contractor’s right to compensation for any disputed work not included in a timely Claim.
Disputes not raised in a timely protest and timely Claim submitted under this Section 3.3 may not be asserted in any subsequent Government Code claim, administrative hearing, or civil action.
3. City shall not be deemed to waive any provision under this Section 3.3 if, at City’s sole discretion, a Claim is administered in a manner not in accord with this Section 3.3.
Waivers or modifications of this Section 3.3 may only be made by signed Change Order approved as to form by legal counsel for both City and Contractor. Oral or implied modifications shall be of no force or effect.
Section 3.4 Indemnification.
(a) To the fullest extent permissible by law, Contractor shall indemnify, defend, and hold harmless, and require its subcontractors to defend, indemnify and hold harmless, the City, its elected and appointed officials, and all of its employees, volunteers and agents (the "Indemnified Parties"), from all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney's fees and other defense costs (collectively, "Claims"), resulting from injury to or death sustained by any person (including Contractor’s or any subcontractors' employees), or damage to property of any kind, or any other injury or damage whatsoever, which Claims arise out of or are in any way connected with the construction of the Project, regardless of Contractor's fault or negligence; provided, however, that Contractor's, and Contractor's subcontractors' indemnity obligations hereunder shall not apply to the extent any Claims are caused by the active negligence or willful act or omission of an Indemnified Party. The indemnification obligations of Contractor and its subcontractors shall extend to Claims asserted after termination of this Agreement for whatever reason. (b) In Claims against any person or entity indemnified under Section 3.4(a) above by an employee of Contractor or its subcontractors, anyone directly or indirectly employed by any one of them or anyone for whose acts one of them may be liable, the indemnification obligation under Section 3.4(a) above shall not be limited by a limitation on amount or type of damages, compensation of benefits payable under workers' compensation acts, disability benefit acts or other employee benefit acts.
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Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 11
Section 3.5 Non-Liability of City Officials, Employees and Agents.
No member, official, employee or agent of the City shall be personally liable to Contractor in the event of any default or breach by the City or for any amount which may become due to Contractor or its successor or on any obligation under the terms of this Agreement.
Section 3.6 No Third Party Beneficiaries.
There shall be no third party beneficiaries to this Agreement.
Section 3.7 Conflict of Interest.
(a) Except for approved eligible administrative or personnel costs, no person described in Section 3.7(b) below who exercises or has exercised any functions or responsibilities with respect to the activities funded pursuant to this Agreement or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during, or at any time after, such person's tenure. Contractor shall exercise due diligence to ensure that the prohibition in this Section 3.7(a) is followed.
(b) The conflict of interest provisions of Section 3.7(a) above apply to any person who is an employee, agent, consultant, officer, or elected or appointed official of the City of Richmond, and any immediate family member or dependent of such person.
Section 3.8 Notices, Demands and Communications.
If at any time after the execution of this Agreement it shall become necessary or convenient for one of the Parties hereto to serve any notice, demand or communication upon the other Party, such notice, demand or communication shall be in writing and shall be served personally or by depositing the same in the registered United States mail, return receipt requested, postage prepaid or delivered by express delivery service, return receipt requested and
(1) if intended for the City shall be addressed to:
City of Richmond
450 Civic Center Plaza
Richmond, California 94804
Attention: Wendy Wellbrock
With copy to:
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Attention: City Attorney
(2) if intended for Contractor shall be addressed to:
Alten Construction, LLC
1141 Marina Way South
Richmond, CA 94804
Attn: Shannon Alten
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Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 12
Any notice, demand or communication shall be deemed given, received, made or communicated on the date personal delivery is affected or, if mailed in the manner herein specified, on the delivery date or date delivery is refused by the addressee, as shown on the return receipt. Any Party may change its address at any time by giving written notice of such change at least ten (10) days prior to the date such change is desired to be effective.
Section 3.9 Applicable Law.
This Agreement shall be governed by California law. This Agreement is made in Contra Costa County, California, and any action relating to this Agreement shall be instituted and prosecuted in the courts of Contra Costa County, California.
Section 3.10 Parties Bound.
Except as otherwise limited herein, the provisions of this Agreement shall be binding upon and inure to the benefit of the Parties and their heirs, executors, administrators, legal representatives, successors, and assigns. Any reference in this Agreement to a specifically named Party shall be deemed to apply to any successor, heir, administrator, executor, successor, or assign of such Party who has acquired an interest in compliance with the terms of this Agreement or under law. This Agreement shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the Parties.
Section 3.11 Severability.
If any term of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall continue in full force and effect unless the rights and obligations of the Parties have been materially altered or abridged by such invalidation, voiding or unenforceability.
Section 3.12 Force Majeure.
Performance by either Party shall not be deemed to be in default when delays in performance are due to war, insurrection, strikes, lock-outs, riots, floods, earthquakes, fires, quarantine restrictions, freight embargoes, or court order, or any other similar causes (other than lack of funds of Contractor) beyond the control or without the fault of the Party claiming an extension of time to perform (“Force-Majeure Delays”).
In no event shall any extension of any period of time be deemed to have occurred unless the Party claiming the Force-Majeure Delay gives written notice to the other Party within ten (10) days following the commencement of any such delay, setting forth the facts giving rise to the Force-Majeure Delay request, the expected duration of the delay, and the steps the Party intends to take to minimize the Delay. During the Force-Majeure Delay, the Party whose performance is delayed shall keep the other Party reasonably informed of the situation and the steps taken by such Party to continue performance and minimize delay.
After the Force-Majeure Delay is over, the Parties shall in good faith jointly prepare an accurate written record of the circumstances giving rise to delay, specifying the commencement date and duration of the Force-Majeure Delay and the cause thereof, which record shall be signed by each Party to confirm agreement with respect to its content. In no event shall the City be required to agree to cumulative ForceMajeure Delays in excess of sixty (60) days unless the City is the cause of such delay. In the event that the parties cannot agree upon a record of the circumstances giving rise to the Force-Majeure Delay, the procedures set forth in Section 3.3 of this Agreement shall apply.
Section 3.13 Waivers.
Any waiver by the City of any obligation or condition in this Agreement must be in writing. No waiver will be implied from any delay or failure by the City to take action on any breach or default of Contractor or to pursue any remedy allowed under this Agreement or applicable law. Any extension of time granted to Contractor to perform any obligation under this Agreement shall not operate as a waiver 1651
Revitalizing the Historic Richmond Main Library City of Richmond CONSTRUCTION AGREEMENT 00 52 00 - 13
or release from any of its obligations under this Agreement. Consent by the City to any act or omission by Contractor shall not be construed to be consent to any other or subsequent act or omission or to waive the requirement for the City's written consent to future waivers.
Section 3.14 Title of Parts and Sections.
Any titles of the sections or subsections of this Agreement are inserted for convenience of reference only and shall be disregarded in interpreting any part of the Agreement's provisions.
Section 3.15 Entire Understanding of the Parties.
The Contract Documents – along with any written change orders and dispute determinations that may be issued by the City in the course of performance – shall constitute the entire understanding and agreement of the Parties with respect to construction of the Project. The Contract Documents, written change orders (if any), and dispute determinations (if any) are deemed complementary and should be interpreted together.
Section 3.16 Multiple Originals; Counterpart.
This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts. A facsimile or electronic signature to this Agreement shall be as valid as an ink signed original.
WHEREAS, this Agreement has been entered into by the undersigned as of the date first above written.
Reviewed By:
_______________________
City Attorney
ATTEST:
_______________________________
City Clerk
CITY:
CITY OF RICHMOND, a municipal corporation and charter
city
By: _________________________________
Name: _________________________________
Its: __________________________________
CONTRACTOR:
Alten Construction, LLC
By: _________________________________
Name: _________________________________
Its: _________________________________
END OF DOCUMENT
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EXHIBIT A
PROPOSAL
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December 16, 2025
Public Works
DATE: December 16, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Wendy Wellbrock, PE, Senior Civil Engineer
Subject: Contract Amendment No. 4 with Noll & Tam Architects for architectural design for Revitalization of the Historic Richmond Main Library
FINANCIAL IMPACT: The proposed $450,000 expenditure, which includes the cost of the contract amendment and contingency, is funded with interest income earned on the California State Library Building Forward Grant. The Budget in the Library Fund
will be increased by $450,000, and the revenue account
will be increased by $450,000 from the Library Fund. There is no net change to the budget or fiscal impact to the City’s General Fund (Account String: 10545055 – 400733 -
AR231).
PREVIOUS COUNCIL
ACTION:
October 17, 2023
STATEMENT OF THE
ISSUE:
City staff is requesting approval to amend the contract with Noll and Tam Architects to provide required design
refinements and construction-phase architectural services for the Revitalizing the Historic Richmond Main Library Project. The amendment is in the amount of $382,909 for an amended total not-to-exceed amount of $3,668,781,
plus a new 15 percent contingency in the amount of
$67,091 for a potential total not-to-exceed contract amount of $3,735,872.
AGENDA
REPORT
1696
December 16, 2025
RECOMMENDED
ACTION:
ADOPT a resolution to APPROVE the fourth contract
amendment with Noll and Tam Architects for additional
architectural design and construction administration
services for the Revitalization of the Historic Richmond Main Library Project in the amount of $382,909 for an
amended total not-to-exceed amount of $3,668,781;
AUTHORIZE the City Manager or their designee to
execute the contract and approve any amendments, if
necessary, for up to a 15 percent contingency in the
amount of $67,091 for a total payment limit of $3,735,872, with a term ending June 30, 2028; and APPROPRIATE
$450,000 from the Library Fund to the Project - Public
Works Department (Wendy Wellbrock 510-307-
8108/Robert Armijo 510-620-5477).
DISCUSSION:
Located at 325 Civic Center Plaza, the Richmond Main Library is the Main Branch of the municipal public library, and it is one of three physical locations serving the City of Richmond. The facility is centrally located within the Civic Center and is accessible by multiple travel modes, including walking, biking, and transit.
Constructed in 1949, the Richmond Main Library is a significant piece of postwar Modernist architecture, designed by San Francisco architects Timothy L. Milton T. and Pflueger as part of the Civic Center Plaza complex. It is notable for being the first glassfronted public library in the United States.
The Revitalization of the Historic Richmond Main Library Project (Project) aims to modernize and preserve the historic, aging facility through a major renovation that addresses building systems, safety, and long-term functionality. The Project will also provide critical infrastructure upgrades—including new mechanical, electrical, and plumbing systems—and incorporate seismic and accessibility improvements, full interior renovation, and hazardous materials abatement. The Project will also replace the roof, install a new solar PV system, convert the building to an all-electric system, replace the exterior glazing, replace the elevator, and make various site and landscaping improvements. Sustainability goals include targeting LEED Silver certification.
The City has secured $34,400,000 in funding for this Project, which includes $9,712,979 in California State Library Building Forward Grant funding, $2,000,000 in American Rescue Plan Act (ARPA) funds, and $22,700,000 in local funds.
On October 18, 2023, the City entered into a contract with Noll and Tam Architects for architectural design services with a not-to-exceed amount of $3,285,872 (including a 10% contingency) (Attachment 1). During the design phase of the Project, additional services from Noll and Tam Architects were needed due to multiple factors including complex existing conditions and aligning the project scope with a changing project 1697
December 16, 2025
budget and timeline. As a result, Contract Amendment No.1, Contract Amendment No. 2, and Contract Amendment No. 3 were executed and utilized the full amount of the approved contingency (Attachments 2,3, and 4).
A fourth contract amendment is needed to complete required design refinements and to provide construction-phase architectural support (Attachment 5).
The following outlines the anticipated timeline and major phases of the Project, progressing from initial planning through completion:
Phases Timeline
Community Outreach and Engagement October 2023 – January 2024 Conceptual Design January 2024 – May 2024
Final Design and Construction Documents June 2024 – January 2025 Permitting February 2025 – July 2025
Bidding and Award August 2025 – December 2025
Construction January 2026 – September 2027
City staff recommends that the City Council adopt a resolution to approve the fourth amendment to the contract with Noll and Tam Architects, adding $382,909 for a total not-to-exceed amount of $3,668,781, with a 15 percent contingency of $67,091 for a potential total of $3,735,872, and extending the contract term through June 30, 2028 (Attachment 6). This amendment provides flexibility to address unforeseen conditions during construction. Funding is available in the Library Fund balance from interest earned on the California State Library Building Forward Grant, and staff further recommends that the Council adopt the accompanying resolution approving the amendment, establishing the revised contract total and contingency, extending the term, and appropriating $450,000 from the Library Fund to the Project.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract_FE
Attachment 2 – Contract Amendment 1_FE
Attachment 3 – Contract Amendment 2_FE
Attachment 4 – Contract Amendment 3_Draft
Attachment 5 – Proposed Contract Amendment 4
Attachment 6 – Resolution
1698
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
PR No: Vendor No: Contract No/P.O:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]
2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
Public Works Wendy Wellbrock [email protected] (510) 307-8108 16178 6736 / Architectural design services for the seismic retrofit and Revitalization of the Historic Richmond Main Library Project. Noll and Tam Architects 729 Heinz Avenue #7 Berkeley, CA 94710 Chris Noll (510) 542-2211 [email protected] June 30, 2027 2,987,156 ✔ October 18, 2023
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A 40065163 December 31, 2023
DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1699
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
By:
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
By:
By: Title:
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Noll and Tam Architects
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A 10/24/2023
Principal
DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 Director of Public Works
Mayor
1700
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
Noll and Tam Architects Public Works Department
See attached.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1701
PROPOSAL
ARCHITECTURAL
DESIGN SERVICES FOR
THE REVITALIZING THE
HISTORIC RICHMOND MAIN
LIBRARY PROJECT
CITY OF RICHMOND
11 AUGUST 2023
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1702
CONTENTS
1. COVER LETTER 2
2. PROPOSED APPROACH AND SCOPE OF SERVICES 4
3. RELATED PROJECT EXPERIENCE AND EXPERTISE 9
4. QUALIFICATIONS OF KEY PERSONNEL 14
5. SUBCONSULTANTS 17
6. PROPOSED PRELIMINARY SCHEDULE 19
7. REFERENCES 21
8. FEE PROPOSAL
(SUBMITTED SEPARATELY)
APPENDIX A: RESUMES
APPENDIX B: LETTERS OF COMMITMENT
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729 Heinz Avenue #7 | Berkeley CA 94710 | 510.542.2211 | [email protected] August 11, 2023
Wendy Wellbrock, Senior Civil Engineer
City of Richmond Public Works
450 Civic Center Plaza, 2nd Floor
Richmond, CA 94804
RE: Architectural Design Services for the Revitalizing the Historic Richmond Main Library Project Dear Ms. Wellbrock and Selection Committee:
Noll & Tam Architects is delighted to present a proposal for the remodel of the Richmond Main Library.
We are familiar with the library through our prior work evaluating the building and preparing documents for the City of Richmond’s Building Forward grant application, and we look forward to working successfully with you again.
Our firm was founded and based in Berkeley since 1992. Since that time, Noll & Tam has been continuously in business as a licensed design professional and has grown into a studio of 44 talented architects and designers focused on public work, community engagement, beautiful design, and sustainability.
We have planned and designed more than 60 library projects—including new construction, complex renovations, and furniture/finish refreshes. Recent projects include renovations for the Berkeley Central Library and the Santa Clara Mission Branch Library, and new libraries for the cities of Hayward, Half Moon Bay, and Capitola. We are currently working on two complex historic renovation and expansion library projects in Portland, Oregon, and multiple furniture and finishes refreshes in Petaluma, Healdsburg, and all branches of the Marin County Free Library system.
We are skilled in managing and designing complex renovation projects within strict time deadlines and budget parameters. The Richmond Library project will present many challenges, and the methodologies we have developed will allow us to deal with them effectively. In particular, at project initiation we will establish a detailed and accurate scope and carefully defined budget using an interactive scope/cost spreadsheet to give you more control over the prioritization process. We have a reputation for working collaboratively with librarians, project administrators, and community stakeholders to ensure that we incorporate the needs of the community into the designs while respecting the budget and schedule.
Community outreach will be key to the success of this project. We are pleased to be teamed with Contigo Communications, community engagement specialists, who recently worked with the City of Richmond on a Community Needs Assessment to prioritize ARPA investments, with a lens for those most disproportionately impacted by the COVID-19 pandemic. For this assessment, Contigo conducted 11 focus groups involving Richmond’s Latinx/Spanish-speaking, Black, Asian American, immigrant, youth, and senior communities.
With this depth of knowledge, Contigo is excited to partner with us for the renovation of the Richmond Main Library to enhance the resources available to residents of the city. We are currently teamed together on a needs assessment for an expansion of the downtown library for the City of Redwood City, for which Contigo is conducting a robust public outreach process aimed at gathering input from previously hard-to-reach Latinx and non-English speaking communities.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1704
NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 03 Along with Contigo, our consultant team (outlined in our organization chart on page 15 of this proposal) includes a comprehensive group of experts, all located in the Bay Area with extensive public-works project experience in the region, and with whom we have long-standing and successful working relationships. Our core team includes ZFA Structural Engineers (structural engineering), Taylor Engineers (mechanical engineering, plumbing, and fire protection), O’Mahony & Myer (electrical engineering and lighting), [Frederic] Knapp Associates (historic architecture), TBD Consultants (cost estimating), BKF Engineers (civil engineering), and BASE (landscape architecture). Nine other firms support us to provide the full slate of services requested under this contract. Letters of commitment from all subconsultants are included in Appendix B. Noll & Tam and its subconsultants are registered as required with the California Department of Industrial Relations (DIR).
Our subconsultants and their staff qualify our team for the five (5) bonus points (per page 2 of Addendum 2) offered for this project. ZFA has an office and key staff member (Mark Moore) located at 126 Crest Avenue, Richmond, CA 94801, and BKF Engineers has an office located at 322 Harbour Way #23, Richmond, CA 94801.
I, Chris Noll, will lead this project, bringing 35 years of experience in developing forward-thinking library facilities. Alyson Yarus, our project manager, has extensive historic renovation experience, including Carnegie libraries in the cities of Alameda and San Rafael and work at Berkeley Central Library. Amy Watson, our project architect, also has experience with complex renovations and library projects (Capitola and a revitalization of the Sonoma State Library). Trina Goodwin is our library space planner, and Nadia Colquiett will focus on the interiors. We are offering you our best team, one that has worked closely together on many prior library and interior renovation projects.
I am authorized to bind Noll & Tam contractually to this proposal, which is a firm offer for a 120-day period.
We acknowledge receipt of all addenda to the RFP, and accept the terms of the City of Richmond’s contract template. We look forward to the next steps in this process.
Respectfully submitted,
Chris Noll, FAIA, LEED AP, Principal
Noll & Tam Architects
[email protected]
510.542.2211
Department of Industrial Relations (DIR)
Registration #10002750 (Expiration 6/30/2025)
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 04
2. PROPOSED APPROACH & SCOPE OF SERVICES
PROJECT APPROACH
The following represents our
understanding of the City of
Richmond Revitalizing the Historic
Richmond Main Library Project and
the key considerations our team will
engage with as we conduct the work.
The Library is ready to be brought
back to a level of modern usefulness,
sustainability, and “shine” that will
allow it to take its rightful place
in the Richmond Civic Center. We
have decades of experience making
historic buildings work well for
their modern uses, enhancing their
historic fabric and preserving it for
future generations while creating an
inspiring and forward-thinking place
for the Library to thrive.
A LIBRARY FOR THE
21ST CENTURY
The Richmond Main Library project is
an exciting opportunity to transform
a venerable library into an improved
and more valuable resource for the
people of the City of Richmond.
The project will build upon the
historic character of the original 1949
building, bringing new life to the aged
spaces and building systems, making
it fully accessible, and allowing for a
modernized approach to delivering
library services.
Our goal for this project is to create
library spaces for the 21st century—
spaces designed specifically to
respond to the needs of the people
who live here and that provide
welcoming places to gather, learn,
socialize, and play. Noll & Tam will
apply our considerable experience
with libraries and complex renovation
projects to identify creative ways
to improve operations and the user
experience while also meeting your
budget and schedule constraints.
Due to changes both in technology
and community expectations,
libraries are no longer just a place
where you go to borrow a book;
instead, they have become the hub
of the local community. To meet
community expectations for the
library of today and also to anticipate
the demands of tomorrow, Noll &
Tam will listen carefully to hear what
the community’s needs are so that
we can address them in programming
and design. We will design flexible
spaces that can be used in multiple
ways throughout the day and that
can adapt and evolve as programs
and service delivery methods change.
The City has put a good deal of
thought and energy into identifying
the tasks needed to meet the
project goals while providing the
most value for the City. We will start
with this task outline and apply our
expertise to help you understand
what is possible within the budget
and schedule, building on the work
already done, gathering community
input, discussing your options, and
directing a thorough design process
to produce a better experience for
patrons, improved functionality for
staff, and a facility that responds to
the needs of the community.
KEY CONSIDERATIONS
COLLABORATIVE
DESIGN PROCESS
A key element of our successful
partnership with public clients is the
ability to facilitate a collaborative
design process that responds directly
to concerns of all stakeholders
in the community. We will work
closely with City and Library staff to
identify important project priorities
and develop tangible design
strategies to achieve these priorities.
In particular, we will organize a
community engagement process
that could include such techniques
as task force meetings, surveys,
a web site, individual interviews,
focus groups, large community
meetings, and pop-up events in
order to establish a meaningful
and trusting relationship with this
community. We will determine what
makes the most sense with you.
We recently completed a deep
community engagement process for
two branch libraries in Northeast
Portland, which is an historically
disadvantaged community that has
suffered significant trauma over
the last 80 years. We developed a
process that specifically focused on
the most disadvantaged members
of this community to make sure
we addressed everyone’s needs
equitably, and the results were
remarkable in how they translated
into the design.
A LIBRARY FOR (ALL) THE AGES
Successful library spaces must
balance flexibility with the need to
create distinctive, memorable spaces.
We look to community history,
culture, and identity to curate a
unique sense of place, which along
with modern amenities will create a
library specific to this community.
Spaces for kids, teens, and families
are central to the library’s role in the
community because of their ability to
foster lifelong positive experiences.
CHILDREN’S AREA
Children’s areas must be charming
and capture childhood imaginations
yet must also be tough and durable,
welcoming hundreds of users
each day and facilitating a wide
range of activities. In addition to
providing a welcoming destination
for generations of children and their
families, the programming these
spaces provide can be a launch
pad to early childhood literacy and
preparation for a lifetime of learning.
TEENS
Increasingly, teens rely on library
spaces and access to technology
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 05 to support school requirements.
And, as most parents can attest,
teens rarely do only one thing at a
time—they may socialize, listen to
music, use a computer, send text
messages, and study simultaneously.
For teens to have their needs met
while co-existing with other library
users, dedicated spaces are needed.
Collections, seating, acoustical
separation, visual control, and a sense
of a place all factor into the success
of teen spaces.
STAFF SPACES AND
FUNCTIONALITY
Our design approach centers on
creating a public library that is as
functional as it is welcoming. How
will the design reduce barriers to
access to the facility, its resources,
and its services? In what ways will the
building strengthen the community?
With these touchstones in mind, we
will consider the needs of library staff,
through incorporating automated
material handling systems, book
drops, and accessible storage and
handling areas. The design will
incorporate clear sightlines, flexible
wiring systems, wireless technology,
changeable service desks, adaptable
lighting, mobile shelving, and
moveable walls.
SECURITY
Security is a key issue for most
libraries these days. We will work
with library staff to develop designs
that consider safety without being
exclusionary.
INTERIORS DESIGN
Noll & Tam’s work in libraries
and community centers involves
creating dynamic spaces that are
comfortable for all age groups,
provide clear wayfinding, and
incorporate a beautiful palette of
colors and finishes. We understand
how to satisfy all types of interior
space needs and how to incorporate
flexibility that allows for multiple
uses/accommodation of different
users over time. We work closely
with our clients and representatives
to select finishes that are durable as
well as aesthetically pleasing.
HISTORIC DESIGN
We have a flexible, intelligent,
and respectful attitude toward
improvements to historic buildings.
Required upgrades to building
systems and necessary accessibility
interventions must be compatible
and appropriate to what is already
there, and choices will need to be
made along the way to make the
facilities work well for their modern
uses. Solutions will be innovative and,
where possible, invisible; and if they
cannot be invisible, we will suggest
ways to make modern upgrades
compatible with the existing
architecture and in conformance
with the Secretary of the Interior’s
Standards for Treatment of Historic
Properties.
With Knapp Architects, our
historic architect, we will study the
historic structure reports provided,
conduct our own research and site
observations in order to understand
how—and how much—each
feature and material of the existing
building contributes to its historical
significance. We will prepare
diagrams, annotated drawings, and
photographs to share this information
with the Library and the City.
Often, aspects of a historic property
that are most vital to its integrity
are known only to locals. Our
public outreach process will help
us understand which parts of
the building and its site are most
appreciated and important to
Richmond residents. Simultaneously,
we will work with the Library to
determine project goals and the
desired program. Together, we will
develop constructive solutions to
the areas where sensitive portions of
the building must be affected—and
where new design initiatives need to
be inserted that must be compatible
with the character of the facility.
COST & BUDGET
A key task will be to balance the
practical with the aspirational—
developing a design that meets
your expectations for both fiscal
responsibility and community vision.
An early and important effort in
the programming phase will be to
reconcile the scope of the project
with the budget. This is a common
situation with public renovation
projects, as it is difficult to know in
advance of any detailed planning
work how much a building renovation
will cost.
To address this issue, we have
developed specific and objective
methodologies to bring the project
requirements into focus for our
clients. We will work closely with TBD
Consultants, our cost estimator, and
the City very early in the conceptual
design process to develop a shopping
list of the various potential scopes
and building upgrades, including the
complete construction cost for each
scope element. We will then work
closely with City and Library staff
to identify and prioritize the project
scope so we can establish a realistic
and achievable task scope that fits
the budget. We will continue to
monitor costs throughout the design
process to ensure that the scope and
budget are in alignment throughout.
A limited budget doesn’t necessarily
decree a limited project. We will
develop solutions that stretch the
budget and improve the spirit
and character of the facility while
maximizing functionality and solving
other programmatic needs. We view
ourselves as partners with the City
in stewarding limited dollars in an
appropriate and thoughtful manner,
and we will look for ways to put
construction dollars where they have
the most benefit.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 06
SCOPE OF SERVICES
TASK 1 – DATA COLLECTION
AND ANALYSIS
Task 1 Scope
This task will contain the site
investigation with preparation of a
field survey, Geotechnical Report,
Seismic Analysis and Hazardous
Materials Report.
*We will also conduct investigation
of the existing building envelope
with our waterproofing consultant to
inform the project treatment of the
historic building fenestration.
Task 1 Deliverables
Field Survey, Geotechnical Report,
Tier 1 & 2 Seismic Evaluation, HazMat
Report
TASK 2 – ENVIRONMENTAL /
CEQA SUPPORT
Task 2 Scope
Our team will validate the City’s
assertion that the project will qualify
for a Class 31 Categorial Exemption.
Task 2 Deliverables
Class 31 Categorial Exemption
Documentation
TASK 3 – PLANNING AND
CONCEPTUAL DESIGN, AND
COST ESTIMATES
Subtask 3A Scope - Space Needs
Assessment and Programming
Our team of architects and engineers
will tour the Library and meet with
stakeholders and selected staff to
identify current facility needs and
projected requirements. We will
establish the project goals which
will be used to make decisions
throughout the project. From
those meetings, we will develop
an architectural program that
addresses areas, adjacencies, spatial
qualities, security, major utility and
equipment requirements. We will
review the program and subsequent
space bubble diagrams with the
City of Richmond Project Team and
incorporate their feedback.
Furniture: We will work with City staff
to identify FF&E needs and make
recommendations for space planning,
and prepare an FF&E schedule
that can be incorporated with the
program elements.
Temporary Facility Study: Our team
will work with City staff to determine
the needs for a temporary facility and
site during the library construction.
We will prepare a feasibility study for
two possible locations identified by
City staff and provide cost estimates
for each.
Authorities Having Jurisdiction:
Our team will review regulatory
constraints for both building and
planning.
Site: Our team will assess current
parking conditions and delivery and
loading vehicle needs.
Subtask 3B Scope - Preliminary
Concept Plans
Our team will prepare a minimum of
two concept design (building/site)
to meet the programmatic needs
identified in Programming. Concept
design will incorporate feedback from
the Community Outreach efforts. We
will explore if an addition is a viable
or desired strategy in conjunction
with the concept cost estimate as
well insuring compliance with City
and State regulations. These ideas
along with the positive features and
limitations of each concept will be
communicated back in subsequent
City Staff meetings and Community
Engagement events.
Historic Building Consideration:
The proposed concept designs will
conform to Secretary of Interior
Standards for the Treatment of
Historic Properties.
Budget Alignment: Our team
believes that educating the
Community about all the costs of a
project is imperative to managing
expectations of the final building
outcome. Our concept cost estimates
will include market conditions,
pre-construction, mitigation work,
temporary library facilities, hazardous
materials abatement, construction,
contingencies, and escalation.
Subtask 3C Scope - Community
Outreach and Public Engagement
Contigo will be our community
engagement consultant and they
have recently completed an extensive
community outreach through the
Public Needs Assessment for ARPA
funds in Richmond in Summer
2022. Noll & Tam also has extensive
public library experience and we
recently published a white paper on
community engagement practices.
We plan to facilitate five community
meetings to gather input from the
public regarding the project. We
will also meet in a few small group
settings with City Stakeholders to
facilitate political support for the
project.
Meeting Schedule: 1. Two meetings
prior to conceptual design; One
meeting to present two conceptual
design options and gather feedback
on the preferred plan; One meeting
presenting the conceptual design;
and One meeting presenting the
schematic design.
Task 3 Deliverables
Draft and Final Program Spreadsheet,
Spacing Diagrams, Requirements
and Space Usage Summary, FF&E
Cost Estimate, Feasibility Study for
Temporary Relocation Site including
cost estimate; Two preliminary
conceptual plans with estimated
costs for construction, Presentation
Boards, PowerPoint Presentation,
Surveys, Agendas, and Minutes for
each community meeting.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 07 TASK 4 – DETAILED DESIGN
PLANS, SPECIFICATIONS, AND
COST ESTIMATES
Subtask 4A Schematic Design
(SD) Scope
We will develop the City’s preferred
concept design after meeting with
the City of Richmond Project Team
and our consultants to review project
parameters. This will be the first
opportunity for our consultants
not involved in previous tasks to
visit the site and perform field
investigations. The design prepared
will communicate how the spaces will
meet operational and programmatic
needs and be in line with the
project budget and City staff review
comments. We will assist the City
in presenting this information to
Stakeholders and the public. Quality
Control reviews will take place at the
end of each of the Task 4 sub-tasks –
SD, DD and 90% CD. *We will engage
a signage consultant and elevator
consultant starting in Task 4 to insure
project success.
Furniture: Our team will refine
furniture types and locations and
illustrate options for the aesthetics.
We will coordinate the necessary
infrastructure locations with our
engineers.
Authorities Having Jurisdiction/
Utilities: Our team will conduct
preliminary meetings with affected
agencies and utilities to prepare for a
successful approval process.
Site: Site improvement solutions
including parking, vehicle circulation,
path of travel, shading, trash
enclosure, lighting, landscaping,
stormwater treatment, utilities, will
be developed including Municipal
Regional Stormwater Regional
Permit (MRP) regulations specific to
Provision C.3 for redevelopment.
Budget Alignment: Our team will
submit documents and cost estimate
to the City’s Project Team for review.
We will re-visit the project goals
and project priorities established
by the Community and Stakeholder
Engagement process. Factors such
as the value of optional materials,
durability, life cycle costs, building
systems and equipment will be
discussed in relation to the program,
budget, and aesthetics of the design.
Sustainability: Our team will conduct
the LEED charrette, develop the
LEED score card, register the project
with USGBC, and ensure the project
meets the minimum LEED Silver
certification requirement. This scope
will also include developing the
commissioning plan, determining if
enhanced commissioning is needed
and determining if an initial study is
needed for CEQA.
Subtask 4A Schematic Design
(SD) Deliverables
Schematic Design Documents – Site
Layout, Landscape and Improvement
Plans, Floor, Furniture and Roof Plans,
Exterior Elevations, Building Sections,
Engineering Plans and Narratives,
and Solar modeling diagrams;
construction cost estimates, FF&E
schedule and cost estimate, LEED
score card and Project Schedule.
Subtask 4B Design Development
(DD) Scope
Our team will meet City of Richmond
Project Team and all Consultants
to discuss the status of the Project,
goals, scope, expectations, schedule,
and budget and further develop
Schematic Design Documents to
Design Development Documents.
Furniture: Further refine the FF&E
schedule, specifications, and cost
estimate.
Authorities Having Jurisdiction/
Utilities: Our team will assist City
staff with submitting a Planning
Application and facilitate the
Historic and Design Reviews to
obtain Planning Department. We
will also assist City staff with utility
permit applications, coordinate the
application process, and attend
meetings as needed.
Budget Alignment: The N&T team
will establish final optional building
and site enhancements and materials
to be considered for cost control and
bid alternates.
Presentations: We will meet with
key stakeholders to reconfirm the
direction of the Project and gather
comments and additional feedback
including assisting City staff with
the presentation of the Design
Development Documents to key
stakeholders.
Sustainability: We will obtain
CEQA notice of determination and
clearance and update the LEED score
card to LEED Silver certification
requirements including updating the
commissioning plan.
Subtask 4B Design Development
(DD) Deliverables
Design Development Documents –
Update SD documents with Interior
Elevations, typical construction
details, preliminary structural, MEP,
elevator, landscaping, data, telecom,
and audio visual plans added; 100%
DD construction estimate, preliminary
technical specifications, FF&E cost
estimate, LEED score card, CEQA
documents and project schedule.
Subtask 4C Construction
Documents (CD) Scope
The N&T Team will complete the
site, building, sustainability and FF&E
design and technical components
of the Project in this Task. We will
submit Construction Documents
and Cost Estimates at 50%, and 90%
intervals in preparation for Permit
Submittal and make adjustments
to the final design to align with the
City’s construction budget.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 08 Subtask 4C Construction
Documents (CD) Deliverables
50% and 90% Construction
Documents sets – Updated DD
documents to finalize construction
details and specifications; 50% and
90% construction cost estimates, final
cost estimate for FF&E, and LEED
score card.
TASK 5 – BUILDING PERMIT
SUBMITTAL, BIDDING SUPPORT
& CONFORMED SET
The 100% Construction Documents
– drawings and specificationswill be revised to incorporate any permit conditions to form
the Bid Set of documents. A final
cost estimate (90% CDs) shall be
provided with updated estimated
costs for construction, construction
contingencies, escalation.
Our team will support the City’s
bidding process by responding to
bidders’ questions pertaining to
the final plans and specifications,
attending the pre-bid conference and
site visit, and preparing bid document
addenda if clarifications are needed.
A conformed set of stamped
construction Contract Documents will
be created after construction bids are
received for use during construction.
Task 5 Permit/Bid Deliverables
Deliverables: 100% Construction
Document/Building Permit Set, final
cost estimate, technical specifications,
conformed set, final cost estimate for
FF&E, LEED score card, LEED design
credits
TASK 6 – CONSTRUCTION
AND CONSTRUCTION
ADMINISTRATION SUPPORT
Our team will conduct Construction
Administration Services including
attending the pre-construction
meeting and weekly construction
OAC meetings (virtual and on site),
conducting monthly periodic site
observations, observing construction
progress, issuing site visit reports,
and notifying the City and contractor
of defects and deficiencies. We
will respond to Requests for
Information, review substitution
requests, submittals (construction
and furniture), and shop drawings,
address design changes, errors and
omissions, and design coordination
issues, assist the City with ASIs and
change order review. Our team will
review contractor pay applications
and LEED documentation. We will
lead punch walks and create the
punch list. We will assist the City in
project closeout including providing
record documents, completing
commissioning and reviewing
Contractor as-builts.
Task 6 Construction
Administration Deliverables
Record Drawings, CAD files, LEED
documentation
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 09
3. RELATED PROJECT EXPERIENCE/EXPERTISE
Noll & Tam is a leader in thinking
about what a library can be, and we
are passionate about our work! We
have planned and designed more
than 30 renovations/expansions,
16 new libraries, and 25 concept
design studies and master plans. We
will provide the expertise to extend
the life of the Historic Richmond
Main Library with new systems and
services, and to design its spaces for
contemporary and future users.
SELECTED LIBRARY RENOVATIONS & EXPANSIONS
American Canyon Library
Bay Farm Island Branch, Alameda
Berkeley Central Library Improvements
Carmichael Branch Library, Sacramento
Contra Costa College Library Renovation
De Anza College Library Renovation
Freedom Branch Library, Watsonville
Golden Gate Branch Library, Oakland
Guerneville Library Refresh
Las Positas College Library Improvements
Live Oak Library Annex, Santa Cruz
MLK Jr. Branch Library, Oakland
Menlo Park Library Lobby
Mission Branch Library, Santa Clara
Mountain View Library
Multnomah County Albina and North
Portland Libraries, Oregon
Napa County Main Library
North Highlands-Antelope Branch
Library, Sacramento
Petaluma Library Refresh
Rockridge Branch Library TeenZone,
Oakland
Santa Cruz County Live Oak Library Annex
Southgate Branch Library, Sacramento
Sylvan Oaks Branch Library, Sacramento
Stanford University Rumsey Map Center
Temescal Branch Library, Oakland
UC Berkeley Bancroft Library, Doe
Library Annex
UC Berkeley Haviland Hall Student
Commons & Library Renovation
UC Berkeley Moffitt Library West Terrace
Canopy
UC Berkeley Doe Library Surge Renovation
University of Redlands Armacost Library
Renovation
Weekes Branch Library, Hayward
West End Branch, Alameda
West Oakland Branch Library
NEW CONSTRUCTION
Cañada College Library & SRC
Capitola Branch Library
Castro Valley Library
Felton Library Interior Design
Half Moon Bay Library
Hayward Library/Learning Center
Laney College Library & Learning
Resource Center
Los Gatos Library
Marina Branch Library
Morgan Hill Library
Portola Branch Library, San Francisco
Rohnert Park Library
Sacramento Valley Hi-North Laguna
Library
Saint Mary’s College of California Library
& Learning Commons
San Leandro Mulford-Marina Branch
Library
Solano College Library & LRC
KEY FEATURES
URBAN CONTEXT
COMMUNITY MEETING &
LEARNING CENTER
CHILDREN’S/TEEN AREAS
MAKERSPACE & MEDIA LAB
TEEN OUTREACH PROCESS
COMPLEX STRUCTURAL
SYSTEM (ON FAULT-LINE)
FF&E
LEED PLATINUM/ZNE
PROJECT INFORMATION
Location: Hayward, CA
Size: 58,000 SF
Construction Cost: $51.8M
Client: City of Hayward
Date Completed: Sept. 2019
Team Members: Chris Noll,
Trina Goodwin
HAYWARD LIBRARY &
COMMUNITY LEARNING CENTER
This new three-story library on an urban site adjacent to Heritage Plaza is an innovative resource for Hayward’s diverse community. The 58,000 SF library includes two homework centers and classrooms and educational spaces for an adult learning center. It is one of the largest Zero Net Energy public libraries in the country and has a rainwater catchment system that saves and recycles 500,000 gallons of water per year. In terms of design, sustainability, technology, and service delivery, this is truly a 21st century library.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 10
KEY FEATURES
HISTORIC BUILDING
RENOVATION
URBAN CONTEXT
SPACE PLANNING
MULTI-GENERATIONAL
SPACES
TEEN ZONE & COMMUNITY
PROCESS
RESTORATION OF HISTORIC
READING ROOM
FF&E
PROJECT INFORMATION
Location: Berkeley, CA
Size: 16,000 SF
(area of renovation)
Client: Berkeley Public Library
Date Completed: June 2021
Team Members: Chris Noll,
Alyson Yarus, Amy Watson,
Trina Goodwin
BERKELEY CENTRAL LIBRARY RENOVATION
Noll & Tam Architects improved the public spaces in the historic Berkeley Central Library by providing space planning and design services. A study was conducted in 2014 to suggest cost-effective alternatives and solutions to improve the interior public spaces without substantial structural modifications. Initially, the renovations were planned to be phased in order to keep the library operational. The first phase in 2018 completed a Library Lounge area on the first floor. While the library was closed due to COVID-19, a variety of improvements were made on the first and second floors, including a new Teen Room (designed with community input), new service desks, and gender-neutral restrooms.
KEY FEATURES
HISTORIC RENOVATION
OF CARNEGIE LIBRARIES
EXTENSIVE COMMUNITY
OUTREACH
NEW ADMINISTRATIVE
HEADQUARTERS FOR
COUNTY LIBRARY
SIGNIFICANT EXPANSION
PROJECT INFORMATION
Location: Portland, OR
Client: Multnomah County
Public Library
Construction Budget:
Albina $28M
North Portland $6.8M
Size: Albina 30,000 SF
North Portland 9,044 SF
Completion Date: In Progress
Team Members: Chris Noll,
Trina Goodwin, Nadia Colquiett
MULTNOMAH COUNTY LIBRARY RENOVATIONS
Noll & Tam and LEVER Architecture are working with Multnomah County to expand and renovate two historic Carnegie library buildings in Northeast Portland: the North Portland Library and the Albina Branch Library. The projects have involved extensive community engagement efforts (with more than a dozen engagement activities conducted, including a YODA [Youth Opportunity Design Approach] teen process) to seek feedback from BIPOC and marginalized communities to ensure equitable and just outcomes without compromising the historic integrity of the buildings. The library’s new Black Community Cultural Center was conceived in response to community voices during the engagement process.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 11
KEY FEATURES
RENOVATION OF MIDCENTURY MODERN
LIBRARY
COMMUNITY ROOM
INTERIORS/FF&E
CONNECTION TO OUTDOOR
SPACE
LEED SILVER
ADA UPGRADES
STUDY ROOMS
PROJECT INFORMATION
Location: Santa Clara, CA
Client: City of Santa Clara
Construction Cost: $4.2M
Size: 8,400 SF
Date Completed: Aug. 2018
Team Members: Chris Noll,
Trina Goodwin
SANTA CLARA MISSION BRANCH LIBRARY
Noll & Tam was hired to complete the remodel and expansion of the Mission Branch Library in Santa Clara. Working collaboratively with library staff and patrons, Noll & Tam created a design which updated both the library’s exterior and interior with the goals of improving accessibility, increasing access to technology, improving energy efficiency, and creating a modern, vibrant space that reflects the community. We updated the Community Room, Reading Room, kitchen, restrooms, staff area, mechanical room, server room, and existing exterior patios and pathways. Additionally, we added four new study rooms, a new patio adjacent to the Community Room.
KEY FEATURES
EXTENSIVE COMMUNITY
ENGAGEMENT PROCESS
NATIONAL AIA/ALA
LIBRARY BUILDING AWARD
WINNER (2019)
FLEXIBLE COMMUNITY
ROOM
CHILDREN’S/TEEN AREAS
MAKERSPACE
FF&E
INDOOR-OUTDOOR
CONNECTION
LEED PLATINUM/ZNE
PROJECT INFORMATION
Location: Half Moon Bay, CA
Size: 22,000 SF
Construction Cost: $18.9M
Client: City of Half Moon Bay
Date Completed: June 2018
Team Members: Chris Noll,
Alyson Yarus, Trina Goodwin
HALF MOON BAY LIBRARY
Noll & Tam worked with the City of Half Moon Bay on the design of a new 22,000 SF library that replaced an existing 7,285 SF facility. The library, a regional branch of San Mateo County Libraries, is a hub of community activity that serves all age ranges and diverse user needs. Noll & Tam’s design honors the coastal and agricultural roots of the community while serving current and future technology needs. The library features daylit interior spaces, outdoor reading plazas, acoustically separated areas for teen activities, quiet reading spaces, and a flexible makerspace. The library opened to great celebration in August 2018.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 12
KEY FEATURES
NEW CONSTRUCTION
OUTREACH PROCESS WITH
COMMUNITY ADVISOR
TASKFORCE
COMMUNITY MEETING
SPACE
CHILDREN’S/TEEN AREAS
FF&E
SENSE OF PLACE/
COMMUNITY IDENTITY
QUIET READING ROOM
OUTDOOR CONNECTION
PROJECT INFORMATION
Location: Capitola, CA
Size: 11,700 SF
Construction Cost: $13.2M
Client: City of Capitola
Date Completed: June 2021
Team Members: Chris Noll,
Amy Watson, Trina Goodwin
CAPITOLA BRANCH LIBRARY
Noll & Tam worked with Santa Cruz Public Libraries and the City of Capitola to design the new Capitola Library. A strong public outreach process, with presentations and discussions with the community, client stakeholder group, and at city council meetings, helped us develop the right program and library for the community and the neighborhood. The library features flexible, modern spaces in a building that feels unique to Capitola through the use of site-specific materials, local art, and whimsical furniture that gives personality and reinforces a sense of place. Reflecting the city’s natural setting and beauty, the design incorporates quiet, outdoor reading spaces and a pedestrian connection to a nearby creek.
FACILITATION OF PUBLIC MEETINGS & CONSENSUS BUILDING
Noll & Tam and Contigo have
extensive experience in building
consensus and working with diverse
communities.
COMMUNITY ENGAGEMENT
TOOL KIT
As a firm specializing in public
buildings, Noll & Tam engages with
community groups on nearly all of
our work. Over the past 30 years,
on more than 70 public projects,
we have hosted nearly 300 unique
engagement activities. We have
documented this work in a Design
Engagement Tool Kit (which can
be viewed/downloaded at the link
below). Through this work, we have
hosted large-scale community
meetings, focus group discussions,
one-on-one interviews, and
numerous pop-ups.
Design Engagement Tool Kit
Link to download
HALF MOON BAY LIBRARY
For the Half Moon Bay Library,
the Noll & Tam team worked with
a diverse community that had
competing interests about how public
funds should be spent. Through
an open and sometimes difficult
process, we were able to come to
a compromise solution that the
community ultimately embraced.
“Ensuring that the community feels
represented is important for the
success of the project; activities
that allow for public feedback can
help develop a sense of trust in the
project team, as well as community
ownership of the project overall.”
—Annie Mailey, Branch Manager,
Half Moon Bay Library
MULTNOMAH COUNTY
LIBRARY RENOVATIONS
Noll & Tam’s work in Portland,
Oregon, to restore and expand
two historic Carnegie libraries in a
traditionally Black neighborhood
incorporated more than a dozen
public engagements. As one outcome
of this process, the Library elected
to create a Black Community
Cultural Center—a special new
area of the library to celebrate and
honor the Black experience in the
neighborhood.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 13 OUR PARTNER: CONTIGO
For the Richmond Main Library
project, we are joined by Contigo
Communications, who worked
recently with the City of Richmond
on a Community Needs Assessment
for prioritizing ARPA (American
Rescue Plan Act) funds. This work
included nearly a dozen focus
groups with citizens in Richmond,
as well as meetings with individual
stakeholders. As a result, our
team brings direct experience
with outreach to the Richmond
community.
RANKING/
PRIORITIZING NEEDS
We have direct and extensive
experience in ranking and prioritizing
project needs vis-a-vis construction
budget limitations. Given the high
cost of construction recently and
the inflationary period we have been
experiencing, we enage in proactive
and thoughtful management
approaches on all of our projects to
ensure budgets are met.
• Comprehensive Building
Evaluations: We believe in doing
our homework up front the more
we can uncover early in the process
the better we are able to address
challenges.
• Accurate Cost Estimating: Working
with our cost estimator we
gather costs for each essential
problem from accessibility and
code upgrades to understanding
the building system costs, and
upgrades to interior finishes.
Each item must reflect necessary
contingencies and escalation.
• Targeted Interventions: We can
then work with the city through
the “must do” items and things that
will make the biggest impact on
refreshing the building. Through
this process we come up with a
plan for moving forward. that fits
the construction budget.
• Tools for Understanding Choices:
We use multiple tools, we create
a “shopping list” of options so
stakeholders can understand the
cost implications of choices, and
a “lookbook” of options showing
renderings so people can visualize
the “what ifs” of options.
MANAGEMENT
APPROACH
Over many years of preparing
documents for public bids, Noll
& Tam has developed a rigorous
approach to ensure quality and
thoroughness of construction
documents, plans, and specifications.
Starting with highly experienced
staff, we carefully plan our work
and the products we will deliver
at each project milestone and
incorporate independent quality
assurance reviews in each phase. At
each milestone submittal, a senior
Noll & Tam architect not directly
involved with the project conducts
an in-house peer review to test areas
of the documents for any needed
improvement. This is our standard
process, and our review extends
to the documents prepared by
our subconsultants to help assure
that drawings, specifications, and
estimates are consistent, complete,
well-coordinated, and clear.
ABILITY TO MEET
SCHEDULE/BUDGET
Schedule Control. Noll & Tam
has a strong track record of
meeting schedule commitments
and managing project staffing
and delivery. We carefully plan a
realistic and achievable schedule
at the outset and commit our
full design team—including all
subconsultants—to meeting this
schedule, and we monitor progress
carefully throughout. We have chosen
our subconsultant team based on
existing trusted relationships with
them over the course of multiple
previous successful projects. We work
only with subconsultants that have
proven themselves reliable.
Cost Control. All design decisions
have cost implications, and all
projects have finite budgets. At the
beginning of each of our projects, the
Noll & Tam design team reviews and
confirms the project’s program and
budget. For most of our projects, we
initiate an interactive process with
our cost estimator at the start of a
project and produce detailed cost
estimates at appropriate points in
the design process. As we progress
through the subsequent design
phases with our cost estimator, we
test and fine tune the program and
budget and incorporate feedback
from building users and staff.
We carefully review the estimates,
and ask that our consultants do so
as well. The estimate detail helps
us understand how a bidder will
interpret our drawings, and gives
us insight into ways the documents
can be made more concise. We are
also able to identify areas where the
scope of the project can be adjusted
to bring costs into alignment with the
budget.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 14
4. QUALIFICATIONS OF KEY PERSONNEL
Our design team brings together the
talents of experts who understand
public libraries. Below are bios of
the key individuals from the core
team of Noll & Tam and Contigo
Communications who are proposed
to work on this project. Our full
consultant team and key staff are
shown in the organizational chart
on page 15. All of these key staff
have the availability to work on the
Richmond Library project and will be
committed to the project throughout
its duration. Each firm has the ability
to draw upon other in-house staff
if additional resources are needed.
Resumes of all key staff members are
included Appendix A.
CHRIS NOLL, FAIA, LEED AP
PRINCIPAL IN CHARGE
15% PROJECT AVAILABILITY
Chris brings
strong skills in
collaborating
with clients and
directing projects
through all phases
of design while
remaining sensitive to the needs and
concerns of library stakeholders and
users throughout the process. His
role will be to lead the renovation
design process and keep a sharp eye
on the budget. Chris is very familiar
with the needs of 21st century library
facilities and is adept at building
consensus among diverse interest
groups. He has led all of Noll &
Tam’s public library projects and
understands the important factors
that create successful library spaces.
Through his close relationships
with public librarians throughout
the state, Chris stays on top of new
trends in librarianship, and brings a
visionary perspective to the entire
process. Recently, Chris was involved
in the extensive public outreach
process for two branch libraries in
historically Black and underserved
neighborhoods in the Multnomah
County (Oregon) library system.
ALYSON YARUS
PROJECT MANAGER
35% PROJECT AVAILABILITY
Alyson is a
registered
architect and
LEED Accredited
Professional with
more than 28 years
of experience. She
has been with Noll & Tam since 1997
and is an associate principal of the
firm. Alyson’s ability to listen carefully
to clients and user groups while
keeping all aspects of the project
well-organized has enabled her to
continually deliver complex projects
on time and on budget. Alyson
has served as project manager for
many renovation projects that have
involved balancing the needs of
multiple user groups and project
stakeholders with the constraints
of existing infrastructure and strict
project schedules.
AMY WATSON
PROJECT ARCHITECT
35% PROJECT AVAILABILITY
Amy has a strong
background in
space planning,
programming and
interior design,
including furniture
selection. Amy led
the visioning for the Sonoma State
Library Revitalization, and was an
integral part of the Capitola Library
team. She also was project architect
for the Midpeninsula Regional Open
Space District Office Headquarters,
a complex renovation of an older
building that integrates the client’s
vision into their new space. Amy’s
design and visioning skills are
complemented by a strong technical
background. She is able to bring
disparate user groups to consensus
and move projects forward.
TRINA GOODWIN, LEED AP
LIBRARY SPACE PLANNER/
INTERIORS ARCHITECT
30% PROJECT AVAILABILITY
Trina is not only an
experienced and
adept facilitator
of community
engagement, she
offers the unique
perspective of
an architect and interior designer
specializing in space planning and
FF&E. Over the past 25 years she
has developed a specialization in
designing joyful and energizing
community spaces and library spaces.
She will work side by side with Chris,
Alyson, Amy, and Nadia, participating
in all phases of the project and
ensuring that the recommendations
are budget conscious and
appropriate to the context and
community. Trina was heavily
involved in recent branch library
projects for the Multnomah County
Library, engaging in outreach and
translation of input received into the
physical space of the libraries. She
also specializes in selecting durable,
functional and beautiful furniture and
finishes for high-use public spaces.
NADIA COLQUIETT
FF&E
40% PROJECT AVAILABILITY
Nadia Colquiett
is an integral
part of Noll &
Tam’s interiors
team, working on
interior design
options, including
functional, flexible fixture and
furniture elements, for library
renovations/refreshes and tenant
improvement projects. Bringing five
years of experience, Nadia excels at
creating fun, vibrant environments
while being mindful of the budgets
of public clients. She is committed to
the creation of inclusive, accessible
design and expanding diversity in the
design industry.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 15 in a wide range of HVAC design
project types, including office
buildings, laboratories, high-rise
residential, commercial kitchens, and
cultural buildings.
Pieter Colenbrander, P.E., LEED AP,
Principal, Electrical Engineering,
OMM (20% Availability). Pieter
Colenbrander is a licensed
professional engineer with over 35
years of experience in the field. Pieter
has served as electrical principalin-charge and project manager for many library projects, both new
construction and modernizations,
as well as building assessments and
master planning efforts.
Amy Muhl, Cost Estimating
Principal, TBD (25% Availability).
Amy Muhl has over 20 years of
experience in providing a full range
of cost management and cost
control services throughout all
design phases, including advising
on construction and overall project
costs, establishing project budgets,
performing value engineering
services, benchmarking and bid
analysis.
Jonathan Tang, PE, LEED AP,
QSD/P, Civil Engineering Principalin-Charge, BKF (20% Availability).
With 21 years of civil engineering
design and construction experience,
Jonathan specializes in projects
including community development,
residential, commercial, educational,
utility infrastructure, and railroad
grade separation projects for local
municipalities and private sector
clients.
Patricia Algara, RLA, ASLA,
Principal Landscape Architect,
BASE (20% Availability). Patricia
is a recognized leader in coalition
building and community-driven
design. She creates landscapes that
immerse children and families of all
backgrounds and abilities in learning,
exploration and play.
SUSANA RAZO
PUBLIC OUTREACH LEAD
30% PROJECT AVAILABILITY
Susana is principal
and founder of
Contigo. Susana
has worked in
community and
stakeholder
engagement her entire professional
career, and in a consulting capacity
for 15+ years. She specializes in
conducting meaningful community
engagement of diverse hard-toreach communities, and in strategic communications while prioritizing
racial equity principles. Susana is a
first generation Mexican American
who was born and raised in San
Francisco’s Outer Mission/Ingleside
and Bayview neighborhoods, and
was the first in her family to attend
college. Susana is fluent in Spanish.
MILTON REYNOLDS
PUBLIC OUTREACH
FACILITATOR
25% PROJECT AVAILABILITY
Milton is part of
the Contigo team
and the founder
of Reynolds
Consulting,
a nationally
recognized equity and inclusion
firm. Milton has three decades of
experience in diversity, equity and
inclusion work. He engages with
a wide range of institutions to
translate aspirations toward equity
into actionable steps. His historical
knowledge base, critical race theory
rooted practice and pedagogical
mastery enable him to design
learning experiences that predictably
expand participants’ knowledge
base, increase their capacity to
communicate across perceived
differences, and equip them with
skills to translate new learning into
sustainable and transformative
actions. Milton grew up in the Bay
Area and lives in San Leandro. He
serves on the board of the Paul K.
Longmore Institute on Disability.
JADE DEFRANCIA
PUBLIC OUTREACH
COMMUNICATIONS MANAGER
40% PROJECT AVAILABILITY
As a marketing and
creative manager
for Contigo, Jade
understands the
importance of
conveying a clear
message to project stakeholders. Her
ability to communicate effectively
helps her to build strong relationships
with team members, clients, and
target audiences. Jade’s passion for
DE&I (Diversity, Equity & Inclusion)
work shows her commitment to
creating inclusive and equitable
environments, and her eye for
design and creative communications
strategies results in visually
appealing and engaging content that
resonates with audiences.
OTHER CORE STAFF
Frederic Knapp, Historic Architect
(25% Availability). Frederic Knapp
has 37 years of experience in historic
preservation architecture. Registered
in California and Arizona, he has
worked in all phases of architectural
practice, from pre-design and
programming to post-occupancy and
forensic investigation.
Ryan Bogart, SE, Structural
Project Manager, ZFA (30%
Availability). Over the past 14 years,
Ryan has served in the role of
structural engineer of record, project
manager, and design engineer for
a wide variety of projects, including
as-needed services for the City of
Richmond.
David Heinzerling, PE, Mechanical
Principal, Taylor (10% Availability).
David Heinzerling is a registered
Mechanical Engineer with experience
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 16
NOLL & TAM ARCHITECTS
Prime Architect
Chris Noll, FAIA, LEED AP
Principal in Charge
Alyson Yarus,
LEED AP
Project Manager
Amy Watson, AIA,
LEED AP
Project Architect
Trina Goodwin,
LEED AP
Library Space Planner
Nadia Colquiett
FF&E
CITY OF RICHMOND
ORGANIZATION CHART
SUBCONSULTANTS
CONTIGO COMMUNICATIONS
Community Engagement
Susana Razo
Engagement Principal & Project Lead
Milton Reynolds
Engagement Facilitator, Racial Equity Advisor
Jade Defrancia
Engagement Marketing &
Communications Manager
ZFA STRUCTURAL ENGINEERS
Structural Engineering
Mark A. Moore, SE, LEED AP
Structural Principal-in-Charge
Ryan Bogart, SE
Structural Project Manager
TAYLOR ENGINEERS
Mechanical / Plumbing / Fire
Protection
David Heinzerling, PE
Mechanical Principal
Lavanya Muttayan, PE, CPD,
LEED AP BD+C
Plumbing & Fire Protection Principal
O’MAHONY & MYER
Electrical Engineering / Lighting
Pieter Colenbrander, PE, LEED AP
Electrical Principal
David Orgish, MIES, LEED AP
Lighting Design Principal
KNAPP ARCHITECTS
Historic Architecture
Frederic Knapp
Principal
TBD CONSULTANTS
Cost Estimating
Amy Muhl
Cost Estimating Principal
BKF ENGINEERS
Civil Engineering / Surveying
Jonathan Tang, PE, LEED AP, QSD/P
Civil Principal-in-Charge
Walter Stemberga
Survey Manager
BASE
Landscape Architecture
Patricia Algara, RLA, ASLA
Landscape Principal
Martha Clifford
Landscape Project Manager
SALTER
Audiovisual / Acoustics / Telecom /
Low Voltage / Security
Jeremy Decker, PE
Salter Project Manager
Ryan Raskop, AIA, RCDD, PSP, LEED AP
Low Voltage Technology Lead
RED CAR ANALYTICS
Commissioning
Michele Sagehorn, CEM, LEED AP
Commissioning Authority
WJE
Waterproofing
Lee K. Eckert
Waterproofing Project Manager
BRIGHTWORKS
LEED Energy Modeling / Certification
Lauren Fakhoury, LEED AP BD+C, O+M
Sustainable & Healthy Buildings Lead
Alan Cabral, LEED AP BD+C, O+M,
CPM, BCXP
Commissioning & Energy Specialist
LANGAN ENGINEERING &
ENVIRONMENTAL SERVICES
Geotechnical Engineering
Elana Ayers, PE, GE
Geotechnical Engineer
LSA ASSOCIATES
CEQA Support
Matthew Wiswell, AICP
Senior Environmental Planner
Q&A CONSULTING LLC
Hazardous Materials
Que Alicea
Project Manger
Tedd Kattchee
Monitoring & Field Consultant
JE SELLEN CONSULTING
Elevator
Edwin Essary
Elevator Consultant
MATTHEW WILLIAMS DESIGN
Wayfinding / Signage
Matthew Williams
Graphic Design & Wayfinding Consultant
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 17
5. SUBCONSULTANTS
COMMUNITY ENGAGEMENT
CONTIGO
https://www.contigo-partners.com/
Contigo is a minority womanowned business with over 25 years of experience in strategic
communications, community
outreach, and meaningful
engagement of diverse groups
and hard-to-reach communities.
Contigo’s work includes DEI capacity
building, infrastructure and public
space planning, school projects, real
estate mixed-use developments,
environmental cleanups, strategic
planning and racial equity consulting.
Contigo recently worked with the
City of Richmond on a Community
Needs Assessment to prioritize ARPA
investments.
STRUCTURAL
ZFA ENGINEERS
https://www.zfa.com/
ZFA (located in Richmond) has
50 years of experience includes
providing feasibility studies, seismic
and safety upgrades for the retrofit
and revitalization of existing
structures, and sustainable design for
new construction. ZFA has extensive
experience providing rehabilitation
and remodels to dozens of California
public libraries and provided the
initial structural/seismic evaluation
and development of the 2018
Building Data Sheet for Richmond
Historic Main Library.
MECHANICAL, PLUMBING,
FIRE PROTECTION
TAYLOR ENGINEERS
https://www.taylorengineers.com/
Founded in 1995, Taylor Engineers
is a nationally recognized
engineering firm specializing in
building mechanical systems design,
energy conservation and energy
analysis, energy management and
control system design, and system
commissioning. Taylor has built a
national reputation as experts in
HVAC, plumbing, and fire sprinkler
systems design. Taylor Engineers
addresses critical industry challenges
by utilizing a broad range of analysis
capabilities to effectively enhance
building design and performance.
Through building energy simulation,
Taylor can better inform decisions,
conduct life cycle cost analyses, and
support code and LEED evaluations.
ELECTRICAL, LIGHTING
O’MAHONY & MYER
https://www.ommconsulting.com/
Founded in 1979, O’Mahony &
Myer (OMM) provides full-service
electrical engineering and lighting
design services. OMM has designed
electrical lighting, power, and signal
systems for hundreds of public
libraries, community centers, and
civic centers throughout California.
OMM is proficient in designing stateof-the-art electrical and lighting systems for libraries, to accommodate
the ever-growing technological
requirements of modern civic
buildings. OMM is also a leader in
sustainable design principles, finding
innovative solutions that significantly
minimize energy consumption and
pave the way for achieving LEED
certification.
HISTORIC ARCHITECTURE
KNAPP ARCHITECTS
https://knapp-architect.com/
Knapp Architects specializes in
historic architecture, conservation
services, research, and preservation
consulting. Many of the firm’s
projects have included review under
local standards and guidelines as
well as the National Environmental
Policy Act (NEPA), the California
Environmental Quality Act (CEQA),
the National Historic Preservation
Act (Section 106), and the Federal
Historic Preservation Incentives
Program (federal preservation tax
credits).
COST ESTIMATING
TBD CONSULTANTS
https://www.tbdconsultants.com/
TBD Consultants is a certified small
business providing construction
cost management and project
management services to owners
and professional consultants.
TBD specializes in developing
construction cost estimates based
on the most conceptual information
as well as the detailed and complex
later stages of design. TBD’s team
members are experts in project
delivery, schedule analysis, and
project delivery, schedule analysis,
and project controls services. TBD
provides clients with defensible and
reliable information at all stages of a
project, and lends expertise to control
time and budget, and manage risks
from project inception to completion.
CIVIL, SURVEY
BKF ENGINEERS
https://www.bkf.com/
For over 100 years BKF (located in
Richmond) has successfully planned,
designed, surveyed, and implemented
complex projects. The firm provides
civil engineering, land surveying, and
land planning service for many types
of clients, facilitating the permitting
and expertise requirements of each
project. BKF provides specialty
services such as agency permit
expediting, sustainable infrastructure,
site accessibility, hydrology/
hydraulics, traffic handling designs,
utility location services, automated
construction surveying monitoring
and 3D laser scanning.
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NOLL & TAM ARCHITECTS HISTORIC RICHMOND MAIN LIBRARY 18
LANDSCAPE ARCHITECTURE
BASE
https://www.baselandscape.com/
BASE is a woman-owned, minority
business enterprise providing
full-service landscape architecture
services. BASE works with local
communities to ensure that individual
stories are threaded into the fabric of
each project. The team are practiced
leaders in bilingual (English/Spanish
and English/Cantonese) facilitation
and community engagement and
facilitation. BASE emphasizes
sustainable landscapes of learning
and innovation, with measurable
positive impacts on productivity,
health, and well-being.
AV, ACOUSTICS, TELECOM,
LOW VOLTAGE, SECURITY
SALTER
https://www.salter-inc.com/
Salter provides acoustics, audiovisual,
telecom, low voltage, and security
consulting. Founded in 1975,
Salter has consulted on over 800
renovation and historical reuse
projects and thousands of civic
projects varying from libraries,
community centers, event spaces,
and educational facilities.
COMMISSIONING
RED CAR ANALYTICS
https://redcaranalytics.com/
Red Car Analytics offers building
energy advisory and commissioning
services. The team is on a mission
to find reliable carbon neutral
building solutions that scale and
make buildings high functioning,
healthy environments for people
and the planet. Red Car’s experts are
committed and collaborative, and
involved from the beginning to the
end of the project.
LEED ENERGY MODELING &
CERTIFICATION
BRIGHTWORKS
https://brightworks.net/
Brightworks Sustainability, a LEED
Proven Provider of the U.S. Green
Building Council, offers time-tested
approaches to leading project teams
through a certification process.
Brightworks has more than 30 staff
who operate exclusively to manage
LEED and other green building
programs. The firm has managed the
successful certification of over 400
LEED projects.
WATERPROOFING
WJE
https://www.wje.com/
WJE is an interdisciplinary firm of
architects, engineers, and material
scientists providing a wide range of
consulting and research services in
all areas of construction technology.
The firm combines state-of-theart laboratory and testing facilities, nationwide offices, and knowledgesharing systems to provide solutions for both new and existing structures.
GEOTECHNICAL
LANGAN
https://www.langan.com/
Founded in 1970, Langan provides
geotechnical, site/civil, environmental,
and earthquake engineering services
in support of land development
projects, winning awards from the
American Society of Civil Engineers,
Urban Land Institute, California
Preservation Foundation, and the US
Environmental Protection Agency.
CEQA SUPPORT
LSA ASSOCIATES
https://lsa.net/
LSA Associates, established in 1976,
is an employee-owned environmental
consulting firm providing multidisciplinary environmental planning, land use planning, and
regulatory permitting services. LSA
provides expertise in CEQA and
NEPA documentation, biological
resources, wetland permitting,
cultural resources, water quality,
transportation, air quality, global
climate change, and noise.
HAZARDOUS MATERIALS
Q&A CONSULTING
https://www.qaconsulting-llc.com/
Founded in 2020, Q&A Consulting
LLC is a Black American Owned
and Woman Owned business with
extensive experience providing
hazardous materials testing, including
asbestos, mold, lead, soil, and water.
ELEVATOR
JE SELLEN
https://jesellen.com/
JE Sellen Consulting, Inc. specializes
in passenger and freight elevators,
escalators, material lifts, and
handicapped access lifts. The firm
provides new system design and
analysis, modernization, technical
specifications, construction
management, audits, equipment
assessment, and planning related to
vertical transportation equipment.
WAYFINDING, SIGNAGE
MATTHEW WILLIAMS
DESIGN
https://www.matthewwilliamsdesign.
com/
Matthew Williams has over 20
years of experience in designing,
developing, and producing
environmental graphics and
signage programs for a variety of
environments. He has worked with
Noll & Tam on signage and branding
systems for the Hayward Library and
Heritage Plaza Park, Capitola Library,
and Los Gatos Library projects.
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Firm Name: Noll & Tam Architects 10/4/2023
Project Title: Richmond Library Renovation
Construction Budget $21,000,000
DISCIPLINE FIRM NAME
TASK 1 DATA
COLLECTION
FEE
TASK 2 CEQA
FEE
TASK 3A
PROGRAM
FEE
TASK3B
CONCEPT
FEE
TASK 3C
COMMUNITY
ENGAGEMENT
TASK4A
SD FEE
TASK4B DD
FEE
TASK 4C CD
FEE
TASK 5
PERMIT/BID
FEE
TASK 6 CA
FEE
TOTAL
DESIGN FEE
REIMBURSABLES
TOTAL DESIGN
FEE WITH
REIMBURSEABLES
BASIC SERVICES:
ARCHITECTURAL Noll & Tam 30,620$ 5,180$ 62,120$ 59,200$ 68,360$ 165,000$ 178,080$ 277,760$ 52,940$ 334,480$ 1,233,740$ 15,000$ 1,248,740$ STRUCTURAL ZFA $ 16,560 $ 2,280 $ 2,280 $ 12,080 $ 2,280 $ 20,600 $ 30,520 $ 45,340 $ 10,880 $ 32,400 $ 175,220 $ 175,220 MECHANICAL Taylor $ - $ - $ - $ - $ - $ 20,110 $ 32,850 $ 39,750 $ 13,470 $ 25,700 $ 131,880 $ 131,880 PLUMBING Taylor $ - $ - $ - $ - $ - $ 6,600 $ 11,100 $ 12,900 $ 5,100 $ 9,000 $ 44,700 $ 44,700
ELECTRICAL/
FIRE ALARM (DESIGN-BUILD) OMM -$ -$ -$ -$ -$ 14,840$ 37,040$ 81,760$ 4,140$ 16,840$ 154,620$ 154,620$ CIVIL BKF $ 3,000 $ 3,200 $ - $ 4,000 $ - $ 12,800 $ 14,400 $ 21,800 $ 9,000 $ 13,600 $ 81,800 $ 81,800 LANDSCAPE BASE $ 6,200 $ - $ 4,640 $ 12,090 $ - $ 12,070 $ 21,070 $ 25,000 $ 3,960 $ 7,520 $ 92,550 $ 92,550 SUB-TOTAL $ 56,380 $ 10,660 $ 69,040 $ 87,370 $ 70,640 $ 252,020 $ 325,060 $ 504,310 $ 99,490 $ 439,540 $ 1,914,510 $ 1,929,510 SUPPORT SERVICES:
ACOUSTIC Salter 4,200$ -$ 2,375$ 2,650$ -$ 5,300$ 8,075$ 12,075$ 1,550$ 10,850$ $ 47,075 47,075$ CEQA: EVALUATION LSA $ - $ 14,750 $ - $ - $ - $ - $ - $ - $ - $ - $ 14,750 $ 14,750 COMMISSIONING Red Car $ - $ - $ - $ - $ - $ 1,500 $ 3,000 $ 4,500 $ - $ 27,000 $ 36,000 $ 36,000 COMMUNITY ENGAGEMENT Contigo $ - $ - $ - $ - $ 96,386 $ - $ - $ - $ - $ - $ 96,386 $ 7,935 $ 104,321 COST ESTIMATING TBD $ - $ - $ 5,640 $ 15,040 $ - $ 18,800 $ 22,560 $ 50,760 $ - $ - $ 112,800 $ 112,800 ELEVATOR Sellen $ 3,835 $ - $ - $ - $ - $ - $ 6,320 $ 5,015 $ 3,835 $ 4,130 $ 23,135 $ 23,135 FF&E
Noll & Tam
Architects 2,120$ -$ 5,240$ 11,120$ -$ 15,360$ 15,360$ 21,880$ 19,080$ 12,200$ $ 102,360 102,360$
FIRE PROTECTION
(DESIGN-BUILD) Taylor -$ -$ -$ -$ -$ 1,200$ 1,500$ 600$ 300$ 1,500$ $ 5,100 5,100$ GEOTECHNICAL Langan $ 15,600 $ - $ - $ - $ - $ - $ 7,050 $ - $ - $ - $ 22,650 $ 9,250 $ 31,900 HAZMAT INVESTIGATION Q & A $ 3,800 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,800 $ 1,370 $ 5,170 HISTORIC ARCHITECTURE Knapp $ 2,700 $ 9,225 $ 900 $ 3,825 $ 4,500 $ 9,000 $ 4,950 $ 11,250 $ 1,800 $ 21,150 $ 69,300 $ 69,300 LEED Brightworks $ 760 $ - $ 760 $ - $ - $ 6,780 $ 16,700 $ 14,780 $ 6,310 $ 23,060 $ 69,150 $ 69,150
LOW VOLTAGE/SECURITY/
AUDIOVISUAL Salter 6,525$ -$ 6,400$ 8,625$ -$ 14,925$ 28,075$ 42,050$ 1,550$ 14,925$ $ 123,075 123,075$
MECH LEED ENERGY
MODELING Brightworks -$ -$ -$ 1,800$ -$ 7,200$ 12,600$ 12,600$ 4,500$ -$ $ 38,700 38,700$ SIGNAGE M Williams $ - $ - $ 1,200 $ 2,400 $ - $ 7,800 $ 12,600 $ 10,000 $ 3,000 $ 11,000 $ 48,000 $ 48,000 SURVEY BKF $ 23,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 23,000 $ 23,000 WATERPROOFING WJE $ 8,860 $ - $ - $ - $ - $ 5,940 $ 9,830 $ 15,160 $ 4,310 $ 16,860 $ 60,960 $ 60,960
STRUCTURAL DESTRUCTIVE
TESTING ZFA $ 30,000 $ 30,000 30,000$
ENHANCED COMMISSIONING RED CAR $ 500 $ 5,500 $ 6,000 $ 6,000 TIER 3 SEISMIC ZFA $ 30,000 $ 30,000 $ 30,000
PV REPLACEMENT DESIGN OMM $ 6,250 $ 6,250 $ 2,500 $ 15,000 $ 15,000
RESILIENCY/GENERATOR
DESIGN - ELECTRICAL OMM/NT $ 9,550 $ 9,550 $ 2,500 $ 21,600 21,600$
LEED CERTIFICATION
ACOUSTICAL SUPPORT Salter $ 6,000 $ 6,000 6,000$
ACOUSTIC TESTING Salter $ 5,000 $ 5,000 $ 5,000
WIRELESS ACCESS POINT
DESIGN Salter/NT $ 9,900 $ 4,400 $ 4,950 $ 19,250 19,250$
TITLE REPORT AND
DEED/BOUNDARY ANALYSIS BKF $ 10,000 $ 10,000 10,000$
SUB-TOTAL $ 111,400 $ 23,975 $ 22,515 $ 45,460 $ 100,886 $ 93,805 $ 204,320 $ 221,370 $ 51,235 $ 164,125 $ 1,039,091 $ 18,555 $ 1,057,646 GRAND TOTAL $ 167,780 $ 34,635 $ 91,555 $ 132,830 $ 171,526 $ 345,825 $ 529,380 $ 725,680 $ 150,725 $ 603,665 $ 2,953,601 $ 18,555 $ 2,987,156 CEQA INITIAL STUDY LSA/NT $ 30,600 $ 30,600
HISTORIC RESEARCH
EVALUATION Knapp $ 15,075 15,075$
FULL FIRE ALARM DESIGN
SCOPE OMM $ 20,000 20,000$
ERRCS Salter/NT $ 3,300 $ 9,900 $ 5,500 $ 18,700 $ 18,700 SUB-TOTAL $ - $ - $ - $ - $ - $ 3,300 $ 9,900 $ 5,500 $ - $ - $ 84,375 $ - $ 84,375 Exclusions:
Cost estimates and value engineering other than requested in the RFP Furniture Services: inventory of existing furniture; management of physical mock-ups, furniture bid process, & furniture order paperwork/payment; scheduling of furniture installation, on-site furniture delivery/installation support; move coordination Public Art/Artist selection and coordination; Donor Recogition Life cycle cost analysis; New Generator Design
Phased Construction – all construction work to be completed in a single phase Arborist Report; Environmental Noise Study; SWPPP/NOI Documentation shall be the General Contractor's responsibility Services listed above may be provided as an additional service.
REQUESTED ADDITIONAL SERVICES:
ARCHITECTS
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1721
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
Wendy Wellbrock Noll and Tam Architects
Public Works Wendy Wellbrock
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1722
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
Noll and Tam Architects Wendy Wellbrock 450 Civic Center Plaza Noll and Tam Architects 729 Heinz Avenue #7 Berkeley, CA 94710 DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1723
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EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1724
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1725
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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
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Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1727
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any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1729
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1730
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1731
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1732
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
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General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1734
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1735
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1736
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
Sanctuary City Contracting Ordinance (SCCO) -- The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”).
Contractor must submit the Sanctuary City Compliance Statement, attached hereto, prior to the execution of this Agreement.
Noll and Tam Architects
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1737
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A Chris Noll Principal
24 Berkeley
Corporation
10/24/2023
October
Noll & Tam Architects
2023
DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1738
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
Noll and Tam Architects
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1739
Type 2 – Page 1 of 3
Revised: September 2011
City of Richmond - Insurance Requirements - Type 2:
Professional Services
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease. If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1740
Type 2 – Page 2 of 3
Revised: September 2011
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
PROJECT COST
$0 - $1 million
$1 million - $5 million
Over $5 million
REQUIRED LIMIT
$1 million p/o
$2 million p/o
$5 million p/o
Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
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Type 2 – Page 3 of 3
Revised: September 2011
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
DocuSign Envelope ID: 1488ABC7-8A6F-4B14-BC49-BFFE1876A97A DocuSign Envelope ID: ACAD5070-9B2F-4ACA-A571-ADC71ADFA266 1742
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail: Project Manager Phone No:
P.R. No: Vendor No: Contract No32:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original
contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Architectural design services for the seismic retrofit and Revitalization of the Historic Richmond Main Library Project.
Public Works Wendy Wellbrock [email protected] (510) 307-8108 16178 6736 ✔ 1 Noll and Tam Architects 729 Heinz Avenue #7 Berkeley, CA 94710 Chris Noll (510) 542-2211 [email protected] 40065163 ✔ October 17, 2023 October 18, 2023 June 30, 2027 2,987,156.00 Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1743
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Noll and Tam Architects
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Principal
Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A Director of Public Works
12/23/2024
City Manager
1744
Contract Amendment between the City of Richmond and
Amendment No. Contract No.32
AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Noll and Tam Architects
1 6736 82,190.00 3,069,346.00
Reference the following Exhibits:
- Exhibit A: Additional Service Request No. 1 & 2
- Exhibit E: Special Conditions for ARPA Funding
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1745
729 Heinz Avenue #7 | Berkeley CA 94710 | 510-542-2200 | www.nollandtam.com Page 1 of 2 Richmond Library Renovation
ADDITIONAL SERVICE REQUEST NO. 1
September 3, 2024
Attn: Wendy Wellbrock
Wendy Wellbrock, Senior Civil Engineer
City of Richmond Public Works
450 Civic Center Plaza, 2nd Floor
Richmond, CA 94804
Re: Richmond Library Renovation, ASR 01 Full Fire Sprinkler Design and Arborist R1 Dear Ms. Wellbrock,
Noll & Tam Architects has amended our previous proposal for architectural consulting services, dated October 18, 2023 to include a scope of work to provide full fire sprinkler engineering during design, bidding and construction phases as attached to this proposal. The proposal is based upon direction your direction after our 1/10/2024 meeting with City Departments. Our understanding of the scope of work and proposed fees is summarized below.
Scope of Work:
• Schematic Design to Construction Administration fire sprinkler design as noted in the attached proposal • Arborist Survey and report as noted in the attached proposal • NT Consultant Coordination time
Phase Deliverables:
• Full Fire Sprinkler Design Drawings and Specifications • Arborist Report
Exclusions:
Services or work products not noted above or as listed in the previous exhibit can be provided upon request as an additional service.
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Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1747
March 15, 2024
Amy Watson
Noll & Tam Architects
729 Heinz Avenue #7
Berkley, CA 94710
Project: Richmond Library
Subject: Plans & Specifications Fire Sprinkler Consulting Engineering Fee Proposal Dear Amy:
Taylor Engineers is pleased to provide this fee proposal for Fire Sprinkler consulting services for this project. We will be providing these services as a joint partnership with Donald Dammen, LLC, where Dammen will be engineer of record and Taylor Engineers will provide the drafting services. Taylor Engineers will be the primary contact on the project.
1.0 PROJECT DESCRIPTION
1.1 Overview
A. The project consists of the gut rehabilitation of the main Richmond Library building. The building is 2-stories with a partial basement, totaling approximately 31,000 square feet, located in the City of Richmond, California.
B. Both core/shell construction elements and interior improvements will be included in this project scope, specifically:
seismic upgrades, safety and security upgrades, accessibility, full renovation of the interior including new building systems, exterior glazing system, roof replacement, and site development.
1.2 Schedule
The proposal is based on the following project completion dates:
Schematic Design March, 2024
Design Development July, 2024
Construction Documents January, 2025
Construction Fall, 2026
2.0 SCOPE OF SERVICES
The following is an outline of the fire sprinkler system services to be provided for this project:
2.1 Schematic Design Phase -4A
A. Review the program requirements developed by the Architect and approved by the Owner.
B. Review project budget.
C. Coordinate with Civil Engineer on building utilities requirement for their coordination with local utility departments.
D. Prepare Basis of Design document outlining design intent and how the design will meet Owner’s Project Requirements.
E. This proposal assumes a single 100% SD deliverable.
2.2 Design Development Phase – Task 4B
A. Consult with City inspection authorities to determine special code requirements.
B. Interface with other consultants to coordinate design of sprinkler systems with other building system requirements and/or features.
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Richmond Library | Plans & Specifications Fire Sprinkler System Consulting Engineering Fee Proposal 2 C. Prepare an outline specification for Fire Sprinkler System.
D. Develop a drawing to show riser and zone control location.
E. Request Fire flow test and water supply information for use in the sprinkler system design.
F. This proposal assumes two drawing deliverables during design development phase: 50% DD and 100% DD.
2.3 Construction Document Phase – Task 4C
A. Develop one complete set of design drawings and specifications in accordance with NFPA 13 – Standard for the Installation of Sprinkler Systems, the California Building Code (CBC), and local requirements. Sprinkler system working drawings to be developed in Revit format and will show the general notes, sprinkler and riser locations, pipe layout, pipe sizes, hanger and sway brace locations, schematic riser diagram, section view, and details.
B. Submit for review and comment at the 50 Construction Documents phase. Incorporate comments and submit at 95 percent stage of design. Sprinklers and piping layout to be provided when the reflected ceiling is finalized.
Submittals prior to finalizing the reflected ceiling will show design criteria only, riser location and schematic riser diagram.
C. Prepare a hydraulic calculation from the remote area to the water source, based upon the water supply data and underground design.
D. Prepare seismic calculations for lateral and longitudinal braces per NFPA 13. Project Structural Engineer to assist in developing the brace calculations.
E. Prepare a submittal booklet that will consist of product data sheets for material and equipment to be used.
F. Submit the final set of documents stamped and sealed by a registered Fire Protection Engineer to the submit to Permit.
G. Revise drawings, calculations and specifications based upon comments from the City. Submit one Permit backcheck set of documents to the Client.
H. Attend (2) design team meetings.
I. Respond to inquiries from bidders during the bid phase. Prepare one addendum with drawing revisions during the bid phase.
2.4 Bidding / Permit Revision Phase – Task 5
A. Respond to requests for information (RFIs) and issue drawing revisions.
B. Provide final 100% IFC drawings, incorporating any permit revisions and bid addenda.
C. Assist in selecting acceptable Fire Protection contractors for the bid list.
D. Review contractor's bids and help in the selection process.
2.5 Construction Administration Phase – Task 6
A. Review shop drawings and submittal data.
B. Attend construction coordination meetings on an as-needed/as-requested basis.
C. Respond to field RFIs and prepare clarification instructions as needed.
D. Review Fire Protection change order requests as required.
E. Review Fire Sprinkler System installation with site visits. Prepare a punch list after each visit of all discovered deficient items requiring correction by the contractor. The table below summarizes the number of trips to the site under this proposal.
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Richmond Library | Plans & Specifications Fire Sprinkler System Consulting Engineering Fee Proposal 3 Discipline During
Construction
Final
Installation
Total site visits
Fire Sprinkler System 2 1 3
F. Review record “as-built” drawings prepared by contractor.
3.0 EXTRA SERVICES NOT INCLUDED
The following services are not included in the basic proposal and shall require additional compensation when such services are requested in writing.
3.1 Special Studies
A. Special environmental impact investigations and related research B. Life cycle cost analyses and energy effectiveness studies C. Special survey or testing work to determine the adequacy, capacity or safety of existing systems or to ascertain the presence, absence or exact location of concealed work shown or implied on record “as-built” drawings of existing facilities
D. LEED analysis, documentation, and services other than for the credits specifically included herein E. Analysis and documentation for California Energy Design Assistance (CEDA) and other utility rebate programs A. Analysis and documentation for WELL Building Standard certification
3.2 Design Services
A. Redesign for reasons not the fault of or beyond the control of the sprinkler system design team, including the following:
1. Changes in project scope or Owner's requirements following the approval of scope and compensation outlined in this document
2. Changes recommended by the owners or architect’s acoustical consultant after the completion of the Design Development Phase
3. Changes to project drawings following the Owner's approval of documents submitted by the fire sprinkler consultants at the completion of the Design Development Phase
4. Changes to Contract Documents subsequent to the Construction Document Phase B. Services to provide designs for deductive or additive alternate bid items C. Employment of special sub-consultants at the request of the Owner or Architect D. Structural analysis or structural design of equipment anchorage and support systems E. Incorporating phasing into the project, including permit phasing (e.g. splitting a single permit package into multiple packages for purposes of over-the-counter submission)
F. Acoustical engineering and consultation
G. Design services for:
1. Beam penetrations in excess of 10 coordinated penetrations
2. Flashing details for building envelope penetrations of pipes, drains, and ducts
3. Site fire protection utilities outside the building
4. Design of any fire protection and detection systems not listed in the Scope of Services, including fire pump, fire alarm, special extinguishing, and underground systems.
5. Preparation of shop drawings
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Richmond Library | Plans & Specifications Fire Sprinkler System Consulting Engineering Fee Proposal 4
6. Preparation of life safety egress drawings
7. Meetings in addition to those specified above, including in-person meetings with design team and/or city meeting, and clash detection meetings.
8. Review of substitutions submitted by the contractor.
9. Site visits beyond the one included during the construction phase, including inspection of pipe prior to installation and witnessing of hydrostatic and waterflow tests.
10. Preparation of formal variances and attendance at variance hearings.
11. Code consulting services.
H. Preparation of construction cost estimates and detailed quantity take-offs
3.3 Construction Administration Services
A. Preparation of maintenance and operating manuals (by contractor) B. Preparation of record “as-built” documents (by contractor) C. Review of structural coordination work such as dimensioning of slab openings and housekeeping pads D. Review of structural calculations related to fire protection work such as seismic bracing and supports E. Life safety systems testing and verification (by 3rd party) F. System commissioning (by 3rd party)
G. Review of change orders that are the result of Owner generated changes, or are generated by other disciplines and/or consultants
H. Trips to the construction site in excess of those listed in Section 2.5E I. Prolonged construction support services should the construction time of any phase of the project exceed 20% of the time stipulated in construction portion of Section 1.2.
4.0 ADDITIONAL UNDERSTANDINGS
4.1 Building Information Modeling (BIM). This proposal includes Revit 3D drawings for all disciplines including coordination and basic clash detection for primary equipment, ducts, and piping. Detailed clash detection is assumed to occur only after the 50% CD issue. Final construction drawings will be Level of Development 300
4.2 Materials and Services Provided by the Architect
A. Informational and coordination prints of project architectural, structural, civil, landscape, etc. drawings as required, and at times requested, by Taylor Engineers for the performance of services outlined herein B. Base floor plans, roof plans, site plans, and architectural title blocks in Revit or AutoCAD format C. Reproduction of drawings, specifications, and reports for in-house distribution to the Architect's staff and record copies of construction documents for the consultant's use
4.3 Insurance Limits
Fees proffered anticipate Professional Liability Insurance burden in the maximum amount of $5,000,000. Should a greater amount of insurance be required, an upward adjustment of quoted fee will be necessary.
5.0 COMPENSATION
5.1 Basic Services
Services described under Section 0, Scope of Services, will be performed for the lump sum fee values outlined below, invoiced on a percent complete basis:
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Richmond Library | Plans & Specifications Fire Sprinkler System Consulting Engineering Fee Proposal 5 Phase Sprinkler
System Fee
Schematic Design Phase – Task 4A $1,900
Design Development Phase – Task 4B $12,400
Construction Documents Phase – Task 4C $35,000
Bidding / Permit Revision Phase – Task 5 $2,500
Construction Administration Phase – Task 6 $4,500
Total Basic Engineering Fee $56,300
5.2 Extra Services
Compensation for Extra Services as defined in Section 3.0 shall be paid hourly for all authorized services rendered at the rates indicated below:
Position 2023 Hourly
Rates
Principal $300
Senior Associate $265
Associate $245
Senior Designer/Senior Engineer/Project Manager $220
Designer/Engineer $200
CAD Technician $170
Rates may be reviewed and adjusted at the beginning of each calendar year.
5.3 Reimbursements
Normal expenses including copying, postage, travel within the Bay Area (mileage & parking), are included in this proposal.
Thank you for considering us for this project. We look forward to working with you.
Sincerely,
Taylor Engineers
David Heinzerling, PE
Principal
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B A S E L A N D S C A P E A R C H I T E C T U R E
SAN FRANCISCO · PORTLAND · BASELANDSCAPE.COM
June 7, 2024
Amy B. Watson, LEED AP
Architect, Associate Principal
NOLL & TAM ARCHITECTS
729 Heinz Avenue #7
Berkeley CA 94710
ADD SERVICE FOR ARBORIST SERVICES
For Richmond Main Library Renovations
Dear Mrs. Watson,
Thank you for requesting BASE Landscape Architecture to provide Arborist Services for the renovation of the Richmond Library in Richmond, California. This scope is an additional service to the landscape services contract dated October 3, 2023.
This letter outlines the proposed scope of work for the project.
I. CONTRACTING PARTIES:
A. Client: NOLL & TAM ARCHITECTS
Contact: Amy B. Watson, LEED AP
Architect, Associate Principal
510.542.2247
707.529.8789
[email protected]
729 Heinz Avenue #7
Berkeley CA 94710
B. Consultant: BASE Landscape Architecture, Inc.
Contact: Patricia Algara, Principal-in-Charge
145 A Lower Terrace
San Francisco, CA 94114
Tel: (415) 509-3728
[email protected]
II. CONTEXT FOR WORK
As part of design services for the seismic retrofit and revitalization of the historic Richmond Main Library located at 325 Civic Center Plaza in Richmond, CA, an Arborist report will be required for the removal of existing trees on site and preservation of others in proximity of construction.
III. PROJECT APPROACH
The Arborist Report will include an inventory of all trees within the scope of the project (ref Exhibit A).
The information reported will support data required by the City of Richmond for tree removals as well as protection in support of construction.
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B A S E L A N D S C A P E A R C H I T E C T U R E
SAN FRANCISCO · PORTLAND · BASELANDSCAPE.COM
IV. DESCRIPTION OF SERVICES
All trees will be tagged with metal number tags corresponding to a tree location map and excel inventory data. All trees will have recorded information on species, common name, DBH (Diameter at 4.5' above soil grade), canopy spread, health and structural conditions, suitability for preservation, and pertinent notes. A summary report will also be included as well as tree protection guidelines for trees selected for preservation.
Tree Removal Permit Application and any revisions to the tree protection report required by the City will be billed at $220 per hour. Estimate 4 hours.
Tree surveys are billed at $30 a tree or $1500, whichever is greater. For office work and report revisions, work is billed by the hour at $220/hour. Arborist will only bill for services rendered.
V. BASIS OF COMPENSATION
The services listed above are estimated as follows:
Arborist Report and Tree Removal Permit Application $3,260 Subconsultant Coordination $ 390
Subtotal BASE: $3,650
VI. TERMS AND CONDITIONS
A. BASE acknowledges that it is responsible for coordinating all work and activities of the consultants it hires (if any) pursuant to this Agreement and in addition is responsible for all payments and legal obligations to those consultants pursuant to this Agreement.
B. Should the Scope of Services, project Scope or Client’s design directive change materially, or the project schedule or budget change, the total compensation will be adjusted accordingly.
C. Streetscape design is not included in this proposal.
D. Additional services requested by client but not outlined herein will be compensated for on a Time and Material basis according to BASE standard hourly rates. Written approval will be sought prior to any such work.
E. Meetings requested but not specifically listed in the Scope of Services section of the proposal will be considered additional services and be compensated for on a Time and Material basis according to BASE standard hourly rates.
F. BASE’s maximum liability is limited to the extent of our fees for services rendered for the particular element of service under dispute.
G. This proposal assumes BASE will be provided with all existing documents necessary to perform the required work. Documents may include reproducible electronic/CADD backgrounds, record drawings, and other similar information. It is also assumed that BASE can rely on the accuracy of the given information given.
H. Payments due BASE and unpaid beyond 30 days of the due date of invoice will bear finance charges compounded at 1.5% per month.
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B A S E L A N D S C A P E A R C H I T E C T U R E
SAN FRANCISCO · PORTLAND · BASELANDSCAPE.COM
VII. PAYMENT
Payment may be made via check to:
BASE Landscape Architecture
EIN: 45-5154215
145 A Lower Terrace
San Francisco, CA 94114
Respectfully Submitted by: Approved by:
BASE Landscape Architecture, Inc.
_____________________________ __________________________________ Patricia Algara, PLA, ASLA
CA# LA 6691
Principal-In-Charge
June 7, 2024
Exhibit A
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ESTIMATE
SBCA Tree Consulting
1534 Rose St
Crockett, CA 94525
[email protected]
www.sbcatree.com
BASE LANDSCAPE ARCHITECTURE
Bill to
BASE LANDSCAPE ARCHITECTURE
SAN FRANCISCO, CA
Ship to
BASE LANDSCAPE ARCHITECTURE
SAN FRANCISCO, CA
Estimate details
Estimate no.: 22-1102
Estimate date: 06/04/2024
# Date Product or service Description SKU Qty Rate Amount
1. Richmond Library
2. Survey Inventory all trees within the scope
provided by Base. All trees will be
tagged with metal number tags
corresponding to tree location map and
excel inventory data. Record information
on:
- Species
- Common name
- DBH (Diameter at 4.5' above soil
grade)
- Canopy spread
- Health and Structural conditions
- Suitability for Preservation
- Pertinent notes
Provide tree location map, tree inventory
data in Excel, and Summary report.
1 $1,500.00 $1,500.00
3. Arborist Report Prepare tree protection guidelines for trees selected for preservation.
4 $220.00 $880.00
4. Office Tree Removal Permit Application and any
revisions to the tree protection report
required by the City will be billed at $220
per hour. Estimate 4 hours.
4 $220.00 $880.00
5. Tree surveys are billed at $30 a tree or
$1500, which ever is greater. For office
work and report revisions, work is billed
by the hour at $220/hour. Arborist will
only bill for services rendered.
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For the Contract between the City of
Richmond and
______________________________
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
In addition to the General Conditions set forth herein, Contractor (referred to herein as “Recipient”) shall comply with the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award terms and conditions which are attached hereto and incorporated herein by this reference. If there are any conflicts between the terms and conditions set forth in the General Conditions and the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award Contract Provisions, the terms and conditions set forth in the U.S. Department of the Treasury Coronavirus Local Fiscal Recovery Fund Award Contract Provisions shall take precedence and shall prevail.
Use of Funds.
a. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with section 603(c) of the Social Security Act (the Act), Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing.
b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project.
Period of Performance. The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury’s implementing regulations, Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2021, and ends on December 31, 2024.
Reporting. Recipient agrees to comply with any reporting obligations established by Treasury as they relate to this award.
Maintenance of and Access to Records
a. Recipientshallmaintain records and financial documentssufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing.
b. The Treasury Office of Inspector General and the Government Accountability Office, or their authorized representatives, shall have the right of access to records (electronic Noll and Tam Architects
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and otherwise) of Recipient in order to conduct audits or other investigations. c. Records shall be maintained by Recipient for a period of five (5) years after all funds have been expended or returned to Treasury, whichever is later.
Pre-award Costs. Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with funding from this award.
Administrative Costs. Recipient may use funds provided under this award to cover both direct and indirect costs.
Cost Sharing. Cost sharing or matching funds are not required to be provided by Recipient.
Conflicts of Interest. Recipient understands and agrees it must maintain a conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to Treasury or the pass-through entity, as appropriate, any potential conflict of interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112.
Compliance with Applicable Law and Regulations.
a. Recipient agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Recipient also agrees to comply with all other applicable federal statutes, regulations, and executive orders, and Recipientshall provide forsuch compliance by other parties in any agreements it enters into with other parties relating to this award. b. Federal regulations applicable to this award include, without limitation, the following:
i. Uniform Administrative Requirements, Cost Principles, and Audit Requirementsfor Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award. ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.
iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.
iv. OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions(contracts and subcontracts described Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1762
in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19. v. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
vi. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. vii. New Restrictions on Lobbying, 31 C.F.R. Part 21.
viii. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
ix. Generally applicable federal environmental laws and regulations. c. Statutes and regulations prohibiting discrimination applicable to this award include, without limitation, the following:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementingregulationsat31C.F.R.Part22,whichprohibitdiscriminationonthe basis of race, color, or national origin under programs or activities receiving federal financial assistance;
ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability; iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance;
iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance; and
v. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto.
Remedial Actions. In the event of Recipient’s noncompliance with section 603 of the Act, other applicable laws, Treasury’s implementing regulations, guidance, or any reporting or other program requirements, Treasury may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a violation of section 603(c) of the Act regarding the use of funds, previous payments shall be subject to recoupment as provided in section Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1763
603(e) of the Act.
Hatch Act. Recipient agrees to comply, as applicable, with requirements of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by this federal assistance.
False Statements. Recipient understands that making false statements or claims in connection with this award is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
Publications. Any publications produced with funds from this award must display the following language: “This project [is being] [was] supported, in whole or in part, by federal award number [enter project FAIN] awarded to [name of Recipient] by the U.S. Department of the Treasury.”
Debts Owed the Federal Government.
a. Any funds paid to Recipient (1) in excess of the amount to which Recipient is finally determined to be authorized to retain under the terms of this award; (2) that are determined by the Treasury Office of Inspector General to have been misused; or (3) that are determined by Treasury to be subject to a repayment obligation pursuant to section 603(e) of the Act and have not been repaid by Recipient shall constitute a debt to the federal government.
b. Any debts determined to be owed the federal government must be paid promptly by Recipient. A debt is delinquent if it has not been paid by the date specified in Treasury’s initial written demand for payment, unless other satisfactory arrangements have been made or if the Recipient knowingly or improperly retains funds that are a debt as defined in paragraph 14(a). Treasury will take any actions available to it to collect such a debt.
Disclaimer.
a. The United States expressly disclaims any and all responsibility or liability to Recipient or third persons for the actions of Recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by Recipient does not in any way establish an agency relationship between the United States and Recipient.
Protectionsfor Whistleblowers.
a. In accordance with 41 U.S.C. § 4712, Recipient may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1764
entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. b. The list of persons and entities referenced in the paragraph above includes the following:
i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for contract or grant oversight or management; v. An authorized official of the Department of Justice or other law enforcement agency;
vi. A court or grand jury; or
vii. A management official or other employee of Recipient, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct.
c. Recipient shall inform its employees in writing of the rights and remedies provided under this section, in the predominant native language of the workforce.
Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its contractors to adopt and enforce onthe- job seat belt policies and programs for their employees when operating companyowned, rented or personally owned vehicles.
Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to adopt and enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers.
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1765
Contract Amendment between the City of Richmond and
Amendment No. Contract No.32
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the
following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the
following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the
following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
Noll and Tam Architects
1 6736 2,987,156.00 2,987,156.00 2,987,156.00 2,987,156.00 2,987,156.00 Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1766
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.
6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)
7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1767
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011
PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.
If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.
The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.
Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1768
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.
SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:
1. A Bid bond
2. A Performance Bond
3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1769
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:
Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
Docusign Envelope ID: 5D891853-29A4-4982-A171-CD9B22B5FC75 Docusign Envelope ID: 7615A09D-0716-4666-A436-B50A7EC99F6A 1770
DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Public Works Wendy Wellbrock [email protected] (510) 307-8108 16178 6736 Architectural design services for the seismic retrofit and Revitalization of the Historic Richmond Main Library Project.
2 Noll and Tam Architects 729 Heinz Avenue #7 Berkeley, CA 94710 Chris Noll (510) 542-2211 [email protected] 40065163 October 17, 2023 October 18, 2023 June 30, 2027 $2,987,156.00 Docusign Envelope ID: A6C36546-C04C-4708-8CCA-F755C085EDCA Docusign Envelope ID: 0C6287BA-CAEB-4C40-BF86-6742E93E3C39 1771
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: _______________________________
City Clerk
Approved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Noll and Tam Architects
Docusign Envelope ID: A6C36546-C04C-4708-8CCA-F755C085EDCA 7/25/2025
Principal
Docusign Envelope ID: 0C6287BA-CAEB-4C40-BF86-6742E93E3C39 Mayor
9/25/2025
1772
DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
11/7/2024 82,190.00 3,069,346
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DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■ 183,251 3,252,597 ■
See ASR 03 R1 for an additional amount of $183,251
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DocID #34720v1
CITY OF RICHMOND
CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:
Contractor Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No:
A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________
2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):
City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.
3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.
Department: City Project Manager:
City Project Manager E-mail: City Project Manager Phone No:
Vendor No: Contract No:
Description of Services:
Amendment No. ___ modifies the (check all that apply):
Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.
Public Works Wendy Wellbrock [email protected] (510) 307-8108 16178 6736 Architectural design services for the seismic retrofit and Revitalization of the Historic Richmond Main Library Project. 3
Noll and Tam Architects 729 Heinz Avenue #7 Berkeley, CA 94710 Chris Noll (510) 542-2211 [email protected] 40065163 October 17, 2023 October 18, 2023 June 30, 2027 $2,987,156.00 1784
DocID #34720v1 Modified January 14, 2025
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section
7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.
CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.
By: _______________________________
City Clerk
Approved as to form:
By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Noll and Tam Architects
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DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.
The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):
Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
11/7/2024 82,190.00 3,069,346 183,251 3,252,597
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DocID #34720v1 Modified January 14, 2025
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:
TERM
PAYMENT
LIMIT
SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■ 33,275 3,285,872 ■
See ASR 04 & 05 for an additional amount of $33,275
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11/4/2025
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Reso. No. xx-25