Richmond City Council
May 26, 2026

Order Form Order ID: Q-11571786
Contact your representative [email protected] with any questions. Thank you.

Sold To Account Address Shipping Address Billing Address Account #: 1000802377

RICHMOND CITY ATTORNEY
PO BOX 4046 450 CIVIC CENTER PLZ STE 340
RICHMOND CA 94804-1630 US
“Customer”
Account #: 1000802377

RICHMOND CITY ATTORNEY
PO Box 4046
450 CIVIC CENTER PLZ STE 340
RICHMOND CA 94804-1630 US
Account #: 1000802377

RICHMOND CITY ATTORNEY
PO Box 4046
450 CIVIC CENTER PLZ STE 340
RICHMOND, CA 94804-1630
US
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This Order Form will expire and will not be accepted after 5/28/2026. 329

Attachment Order ID: Q-11571786
Contact your representative [email protected] with any questions. Thank you.

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ProFlex Multiple Location Details
Account Number Account Name Account Address Action
1000802377 RICHMOND CITY ATTORNEY
450 CIVIC CENTER PLZ STE 340

RICHMOND
CA 94804-1630 US
New
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6 Attorneys 42077868 Westlaw Multi-State Analytical, Enterprise access, Government 6 Attorneys 43482985 CoCounsel Legal, National Primary, Enterprise Access, Government Account Contacts
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Email Address
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Ivania NAVARRETE [email protected] EML PSWD CONTACT Lapsed Products
Sub Material Active Subscription to be Lapsed
40757481 West Proflex
42077867 Westlaw Multi-State Analytical, Enterprise access, Government 43102994 Westlaw Precision Preferred with CoCounsel National Primary Law, Enterprise access, Government
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Yr 1-
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Proflex $2,696.00 7.00% $2884.72 7.00% $3086.65 N/A N/A N/A N/A Monthly Charges During Minimum Term
Pricing is displayed only for the years included in the Minimum Term. Years without pricing in above grid are not included in the Minimum Term.

Refer to your Order Form for the Post Minimum Term pricing. Refer to Order Form for Billing Frequency Type. 330
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RICHMOND, CALIFORNIA, May 5, 2026
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 3:31 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Claudia Jimenez, Sue Wilson, Vice Mayor Robinson, and Mayor Martinez. Absent: Councilmember Jamelia Brown arrived at 3:32 p.m. after the roll was called. Councilmember Cesar Zepeda was absent for the entire meeting.

C. CLOSED SESSION
C.1 LIABILITY CLAIMS (Government Code Section 54956.9)
 Claimant: Jose Salala
Agency Against: City of Richmond
C.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government
Code Section 54957)
 Title: City Clerk
 Title: City Manager
C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  City of Richmond et al. v. Chevron Corp. et al., No. CIVMSC18-00055 (Contra Costa County, CA), In re Fuel Industry Climate Cases, JCCP No. 5310 (S.F. Superior Ct.)
C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor, Jack Hughes, and Lisa Charbonneau
Employee organizations:

1. SEIU Local 1021 Full-Time Unit and Part-Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
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C.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  Two Cases
C.6 PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT (Government
Code Section 54957.6)
 Title: City Manager
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments in person regarding the performance evaluations and the appointment of a new city manager.

Benjamin Therriault gave comments regarding the city manager's retirement announcement and performance evaluation process.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 3:36 p.m. Closed Session adjourned at 6:02 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:06 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Bana, Brown, Jimenez, Wilson, Vice Mayor Robinson, and Mayor Martinez. Absent: Councilmember Zepeda was absent for the entire meeting.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item N.5.d (Agreement with Contra Costa County Animal Services Department for Ongoing Animal Control Services) was removed from the Consent Calendar for discussion at the end of the agenda.

Item Q.2 (Introduce Ordinance Amending Sidewalk Vendor Regulations) was moved as the first New Business item for discussion before Item Q.1.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
Interim City Attorney Shannon Moore reported that no final actions were taken.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented a PowerPoint. Link to view City Manager's Report
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L.1 NEW EMPLOYEE REPORT - 1st Tuesday
Deputy City Manager Nickie Mastay presented a PowerPoint. Link to view New Employee Report
M. OPEN FORUM FOR PUBLIC COMMENT
(Public comment on items that remained on the Consent Calendar or items that were not on the agenda was limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council was prohibited)
The following individuals gave comments in person:

Cordell Hindler distributed a page from a Citywide Workforce Analysis regarding the Economic Development Department. He requested a hiring status update for the Cultural Manager position. Mr. Hindler also requested a proclamation for Salesian College Preparatory High School students service day efforts.

Claudia Citroen inquired why the Rent Board never presented its budget in person rather than placing it on a consent calendar. She requested clarification regarding whether boards and commissions that received city funds, including the Office of Neighborhood Safety, were required to present in person. Ms. Citroen stated there was a lack of clarity regarding which boards and commissions were and were not sufficiently staffed. She requested the Code Enforcement Division to provide residents with a monthly update letter regarding dragon spine vegetation.

Antwon Cloird expressed concerns regarding the safety of Richmond residents and potential air quality issues associated with the refinery and other nearby entities. He urged the council to prioritize the community by providing information and education on what to do in the event of an emergency. Mr. Cloird requested the council’s partnership in developing an air quality grant proposal. He urged the council to consider issues related to recognizing exposure, working with law enforcement, and navigating shelter locations with options for unhoused individuals.

Soloman Erwin expressed his gratitude for the use of the Booker T. Anderson (BTA) Community Center for youth basketball. He announced there was a basketball tournament at the BTA Community Center on Saturday, May 9, 2026.

Mark Wassberg gave comments regarding immigration rights, changes in government financial assistance, and non-profit organizations that supported undocumented individuals.

The following individuals gave comments via teleconference:

Janice Haugan gave comments against illegal fireworks and the harmful impacts on the community. She urged the council to keep the air clean and raise fines for illegal fireworks violations.

Emily Ross expressed concerns regarding Item N.5.g (Agreement with Contra Costa County District Attorney’s Office to Continue the Community-based Prosecution Program). She noted that the special focus statement on improving the prosecution of “quality of life” crimes had not been updated to “violent crimes,” as approved by the council in 2023. Ms. Ross also raised concerns regarding the lack of oversight related to the dedicated services position and data.

Tarnell Abbott gave comments regarding Item N.2.b (Appropriate Funding for Sister Cities Commission Partner City Delegations). She clarified that the body for the sister city, Regla, was a committee and not a commission. Ms. Abbott suggested a higher appropriation for the Regla Sister City Committee if it did not receive an equal share of the proposed appropriation.
333
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N. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar were considered to be routine and noncontroversial. The items were enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item was\ deemed to have received the action recommended.)
Motion by Councilmember Bana
Seconded by Councilmember Brown
To approve all items on the Consent Calendar except for Item N.5.d.

Ayes (6): Councilmember Bana, Councilmember Brown, Councilmember Jimenez, Councilmember Wilson, Vice Mayor Robinson, and Mayor Martinez.

Absent (1): Councilmember Zepeda.

Passed 6 to 1
N.1 City Attorney's Office
N.1.a Legal Services Agreement with Colantuono, Highsmith & Whatley, PC for General Litigation and Municipal Advice
APPROVE a legal services agreement with Colantuono, Highsmith & Whatley, PC, for general litigation and municipal advice in an amount not to exceed $100,000, for a term of May 5, 2026, through December 31, 2027 – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510-620-6509).

N.1.b Legal Services Agreement with Bennett, Gelini and Gelini, APC (BGG) for Representation and Liability Claim
APPROVE a new legal services agreement with Bennett, Gelini and Gelini, APC, for litigation representation and liability claims in an amount not to exceed $500,000 with a term of May 5, 2026, through June 30, 2028 – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510-620-6505).

N.1.c Legal Service Agreement Amendment No. 5 with Burke, Williams & Sorensen, LLP (Burke) for Municipal Litigation Matters
APPROVE a fifth amendment to the Legal Services Agreement with Burke, Williams & Sorensen, LLP, in the amount of $150,000 for a total contract amount not to exceed $400,000, and extend the term to December 31, 2027, to continue representing the City in municipal law matters, including personnel matters and litigation – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon Moore 510-620-6509).

N.1.d Establishing a Commitment to Caste Equity and the Prevention of CasteBased Discrimination ADOPT an ordinance (second reading) amending sections 3.58.010,

3.58.020, and 3.58.060 of the Richmond Municipal Code to add caste as a protected category within the jurisdiction of the City’s Human Rights and Human Relations Commission – City Attorney’s Office (Shannon Moore 510-620-6505/Dallae Chin 510-620-5517/Brandi Robinson 510-620- 5518).

Adopted Ordinance No. 06-26 N.S.
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N.2 Finance Department
N.2.a Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other Post-Employment Benefits (OPEB) and Pension Report for the month of March 2026.

RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, Documentary Transfer Tax Report, and Other PostEmployment Benefits (OPEB) and Pension Report for the month of March 2026 – Finance Department (Emily Combs 510-620-6740).

N.2.b Appropriate Funding for Sister Cities Commission Partner City Delegations
APPROPRIATE $69,000 in General Fund to the Sister Cities Commission to support delegation activities with Zhoushan, China; Regla, Cuba; and Sebastia, Palestine; AUTHORIZE the city manager, with approval as to form by the City Attorney’s Office, to enter into agreement(s) with qualified third-party administrator(s) and take all necessary actions to administer appropriated funds in support of eligible costs associated with the Richmond–Zhoushan Sister City program; and AUTHORIZE city staff to develop and implement a scholarship program, in collaboration with the Zhoushan Sister City Commission, to support travel costs – Finance Department (Emily Combs/Nickie Mastay/Shasa Curl 510-620-6740).

N.3 Fire Department
N.3.a Purchase of Portable and Mobile Radios from Motorola Solutions, Inc.

APPROVE a standing purchase order with Motorola Solutions, Inc. to purchase portable and mobile radios in an amount not to exceed $1,500,000 for a term ending May 6, 2029, with the possibility of two one-year extension options in a not to exceed $250,000 – Fire Department (Chief Aaron Osorio 510-307-8021/Chief Rico Rincon 510-307-8041/Den Mark Marcelo 510-307-8038).

N.4 Mayor's Office
N.4.a Proclamation Recognizing May 2026 as Mental Health Awareness Month PROCLAMATION recognizing May 2026 as Mental Health Awareness Month in the City of Richmond - Mayor's Office (Mayor Eduardo Martinez 510-620-6503).

N.4.b Appointment of Courtney Sanders to the ECIA Transportation Board APPOINT Courtney Sanders to a vacant seat on the ECIA Transportation Board with a term that expires on July 25, 2029 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

N.5 Police Department
N.5.a Contract with Enterprise Holdings Incorporated for Rental Car Services AUTHORIZE and APPROVE a three-year contract with Enterprise Holdings Incorporated for the Richmond Police Department to rent unmarked police vehicles for an amount not to exceed $540,000 for the period of May 6, 2026, through May 5, 2029, with two one-year, mutually agreed upon annual extensions for an additional total of $360,000 — Police Department (Chief Timothy Simmons 510-621-1802). 335
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N.5.b Monthly Crime Report for February 2026
RECEIVE the monthly Crime Report from the Richmond Police Department for February 2026 – Police Department (Chief Timothy Simmons 510-621-1802).

N.5.c March 2026 Crime Report
RECEIVE the monthly Crime Report from the Richmond Police Department for March 2026 – Police Department (Chief Timothy Simmons 510-621-1802).

N.5.d Agreement with Contra Costa County Animal Services Department for Ongoing Animal Control Services
APPROVE and AUTHORIZE a contract with Contra Costa County Animal Services Department in an amount not to exceed $7,200,000 for the continuation of Animal Control Services for Fiscal Year 2026–2027, with an additional three-year term for Fiscal Years 2027–2028, 2028– 2029, and 2029–2030, for a total contract term of July 1, 2022, through June 30, 2030 – Police Department (Chief Timothy Simmons 510-621- 1802).

Continued to the May 19, 2026, City Council meeting.

N.5.e Contract with T Jung Investigations and Steve Blanc Investigations for Pre-Employment Background Investigators
APPROVE contracts with T Jung Investigations and, separately, Steve Blanc Investigations, to provide background investigations for Police Department applicants on an as-needed basis, in an amount not to exceed $90,000 per vendor over a three-year contract term of April 15, 2026, to April 15, 2029, with two one-year extension options – Police Department (Chief Timothy Simmons 510-621-1802).

N.5.f Contract with Public Safety Family Counseling Group for Mental Health Counseling and Consultant Services
APPROVE a sole-source contract with Public Safety Family Counseling Group, Inc. for mental health counseling and consultant services in an amount not to exceed $525,000, for a three-year term from July 1, 2026, through June 30, 2029, with two optional one-year extensions, for an annual amount not to exceed $175,000 – Police Department (Chief Timothy Simmons 510-621-1802/Captain Matthew Stonebraker 510-621- 1204).

N.5.g Agreement with Contra Costa County District Attorney's Office to Continue the Community-based Prosecution Program
APPROVE a five-year agreement with the Contra Costa County District Attorney's Office for the dedicated services of a deputy district attorney who would be specifically assigned as Richmond's Community-based Prosecutor, in an amount not to exceed $300,000, for the term commencing July 1, 2026, and ending June 30, 2029 - Police Department (Chief Timothy Simmons 510-621-1802).
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N.6 Public Works
N.6.a Contract with Schaaf & Wheeler Consulting Civil Engineers for the Ferry Point Pump Station Project
APPROVE a sole-source contract with Schaaf & Wheeler Consulting Civil Engineers for $29,690.43 for a term ending on January 1, 2028, for completed construction-related engineering services and APPROPRIATE $45,000 from the Wastewater Enterprise Fund for the Ferry Point Pump Station Project final expenditures – Public Works Department (Darcie DeLashmutt 510-672-3944/Tawfic Halaby 510-620-5482/Daniel Chavarria 510-620-5478).

O. BUDGET SESSION
O.1 Draft Fiscal Year (FY) 2026-27 Annual Operating Budget and FY 2026-31 Five-Year Capital Improvement Plan
ACKNOWLEDGE receipt of the draft Fiscal Year 2026-27 Annual Operating Budget and Fiscal Year 2026-31 Five-Year Capital Improvement Plan; REVIEW the budget adoption schedule; and RECEIVE an update on departmental operations, with discussions upon completion of all departmental presentations – City Manager’s Office/Finance Department (Shasa Curl/Emily Combs/Mubeen Qader 510-412-2077).

City Manager Shasa Curl introduced the matter. Ms. Curl, Director of Finance Emily Combs, Deputy Director of Finance Mubeen Qader, Dr. Mia Settles-Tidwell, Director of Community Services Lina Velasco, Chief of Police Timothy Simmons, and Director of Public Works Daniel Chavarria presented a PowerPoint: Link to view Draft Budget and Capital Improvement Plan (CIP).

Cordell Hindler and Claudia Citroen gave comments in person. Jillian de la Torre gave comments via teleconference.

Discussion ensued. The council requested the following: staff to consider how to make it easier to communicate the needs of community members to prioritize with transparency and accountability; how many staff were in the Housing Division, and whether it was enough for the vision of revitalizing downtown and other projects; confirm if there was sufficient staffing to reach the goals of the Community Development Department; plans for paving surplus funds; consider breaking down large numbers in the budget; and in the future, provide a digestible scope of how to plan for getting the city where it needed to be; solutions to address homelessness; streamlined permitting process; bar charts for tables in the budget documents and list value amounts next to items; an explanation for the Rent Program allocation; consider a grant office for implementation and outsourcing the application process; results of the needs assessment; advise if the Community Crisis Response Program had helped with reducing the police load; cost and update on the police substation at Hilltop; prioritize public safety signage, painting, and fire lanes; clarity regarding CIP projects funding and implementation by year; suggestions from staff for ways to track council requests and make publicly transparent; and how the council and staff could figure out where the thirteen new positions would go considering all of the needs. 337
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Motion by Councilmember Jimenez
Seconded by Councilmember Brown
To receive said draft operating budget, Capital Improvement Plan, and update on departmental operations.

Ayes (6): Councilmember Bana, Councilmember Brown, Councilmember Jimenez, Councilmember Wilson, Vice Mayor Robinson, and Mayor Martinez.

Absent (1): Councilmember Zepeda.

Passed (6 to 1)
P. PUBLIC HEARINGS
P.1 Appeal of Planning Commission Conditional Approval of Marina Point Residential Project
HOLD a public hearing to consider two appeals of the Planning Commission’s conditional approval of the Marina Point Residential Project (PLN23-117) and ADOPT a resolution Modifying the Conditions in response to the appeals and otherwise affirming the Planning Commission’s conditional approval - Community Development Department (Lina Velasco/Avery Stark 510-620-6714).

City Clerk Pamela Christian announced that it was time, pursuant to public notice, to hold a public hearing. Director of Community Development Lina Velasco introduced the matter. Ms. Velasco, Planning Manager Avery Stark, and Senior Assistant City Attorney James Atencio presented a PowerPoint. Link to view Marina Point Residential Project.

Mayor Martinez declared the public hearing opened. The first appellant’s representative, Land Use Attorney Bryan Wenter, gave a statement on behalf of the project applicant, Guardian Capital. The second appellant, Trails for Richmond Action Committee (TRAC) Chair Bruce Beyaert, gave a statement and presented a PowerPoint: Link to view Approved Plans and TRAC Recommended Condition.

Discussion ensued. The Council requested that staff consider making the funding source for the landscaping and public access facilities improvements more explicit in the conditions of approval.
(At approximately 10:00 p.m., a motion made by Councilmember Jimenez, seconded by Councilmember Bana, to extend the meeting to complete Item P.1 and hear Item Q.1 [Opposition to Proposed CO2 Waste Dumping Projects & CO2 Pipelines in Richmond, Contra Costa, and Solano Counties], passed by the following vote: Ayes: Councilmembers Bana, Brown, Jimenez, Wilson, Vice Mayor Robinson, and Mayor Martinez. Noes: None. Abstentions: None.

Absent: Councilmember Zepeda).

The following individuals gave comments in person: Cordell Hindler, Diane Hedler, Bruce Beyaert, Virginia Finlay, and Bruce Brubaker. The following individuals gave comments via teleconference: Margarita Mitas, Lynne Therriault, and Claudia Citroen.

Each of the appellants gave a rebuttal statement. Mayor Martinez closed the public hearing.

Discussion ensued. The council requested staff to ensure there was public engagement in the review of the designs for the public access facilities improvements.
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Motion by Councilmember Brown
Seconded by Councilmember Wilson
To adopt said resolution with the additional Condition of Approval No. 69:
"Prior to issuance of any Building Permit, the applicant shall revise all project plans, including but not limited to the site plan, circulation plan, and civil drawings, to remove any proposed guest parking spaces located along Marina Way South, including any perpendicular or on-street parking configurations." Ayes (5): Councilmember Brown, Councilmember Jimenez, Councilmember Wilson, Vice Mayor Robinson, and Mayor Martinez.

Abstentions (1): Councilmember Bana.

Absent (1): Councilmember Zepeda.

Passed (5 to 2)
Q. NEW BUSINESS
Q.1 Opposition to Proposed CO2 Waste Dumping Projects & CO2 Pipelines in Richmond, Contra Costa, and Solano Counties
RECEIVE a presentation on proposed Montezuma CO2 Hub, a carbon waste dumping project, that would require a massive build out of pipelines through Richmond, risking the health and safety of Richmond residents and ADOPT a resolution that opposes the proposed Montezuma Carbon Sequestration Hub's CO2 pipeline waste dumping projects and CO2 pipelines in Richmond, Contra Costa, and Solano Counties - Councilmember Claudia Jimenez (510-620-6565).

This item was continued from the April 28, 2026, meeting.

Northern California Organizer of Food & Water Watch, Isabel Penman, presented a PowerPoint. Link to view Bay Area Carbon Injection & Pipeline Project Continued to the May 19, 2026, City Council meeting as the first New Business item for discussion, public comment, and council deliberation only.

Q.2 Introduce Ordinance Amending Sidewalk Vendor Regulations (RMC Chapter 7.42)
INTRODUCE an ordinance (first reading) amending Chapter 7.42 of the Richmond Municipal Code (Sidewalk Vendor Ordinance) to update administrative procedures, waiver provisions, and enforcement mechanisms - Public Works Department (Andy Cho 620-6547/Robert Armijo 620-5477). This item was continued from the April 28, 2026, meeting.

Continued to the May 19, 2026, City Council meeting.

Q.3 Contract Amendment No. 3 with Charleston Mobility for Electric Bikeshare Operations
APPROVE a third contract amendment with Charleston Mobility in an amount not to exceed $390,000 for a total not-to-exceed contract amount of $3,540,341, to support the continued operation of the citywide electric bikeshare program till the end of the fiscal year to allow time to determine the future of the program during the Fiscal Year 2026-27 budget process; and APPROPRIATE $390,000 from the Environmental and Community Investment Agreement (ECIA) Transportation budget to cover the cost of the contract amendment – Public Works Department/Community Services Department (Gabino Arredondo 510-620- 339
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6606/LaShonda White 510-620-6828). This item was continued from the April 28, 2026, meeting.

Continued to the May 19, 2026, City Council meeting.

R. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) None.

S. ADJOURNMENT
There being no further business, the meeting adjourned at 11:02 p.m., in memory of Abigail Sims-Evelyn, to meet again on May 19, 2026, at 6:00 p.m.

Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor
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RICHMOND, CALIFORNIA,
April 28, 2026, 5:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. SPECIAL OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED

SESSION
Mayor Eduardo Martinez called the meeting to order at 5:01 p.m.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Sue Wilson, Vice Mayor Doria Robinson, and Mayor Eduardo Martinez. Absent: Councilmember Cesar Zepeda was absent for the entire meeting.

C. CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
Agency Representatives: Sharrone Taylor, Jack Hughes, and Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: 1324 Canal Boulevard
Agency Negotiator: Nannette Beacham, Charles Gerard
Negotiating Parties: Mossbridge
Under Negotiation: Price, Terms of Payment
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments regarding favorable union negotiations.

E. ADJOURN TO CLOSED SESSION
Open Session adjourned at 5:03 p.m. Closed Session adjourned at 5:57 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The meeting was called to order at 6:00 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
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Mayor Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Sue Wilson, Vice Mayor Doria Robinson, and Mayor Eduardo Martinez. Absent: Councilmember Cesar Zepeda was absent for the entire meeting.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item O.4.c - Contract Amendment No. 3 with Charleston Mobility for Electric Bikeshare Operations was removed from the Consent Calendar for discussion at the end of the agenda.

Item Q.4 - Creating a Park and Playground in the Pullman Neighborhood to begin to correct decades of systemic underinvestment in the underserved neighborhood was moved to be heard as Item Q.1.

Item Q-3 - Contract with Liftech Consultants, Inc. for planning and design services for the relocation of the SS Red Oak Victory was moved to be heard as Item Q.2.

Item Q.6 - Presentation by UC Berkeley Scientists and Community Partners on Earthquake Preparedness was moved to be heard as Item Q.3.

Item Q.1 - Presentation from San Francisco Bay Area Rapid Transit District (BART) Director Barnali Ghosh for 2026 was moved to be heard as Item Q.4.

Item Q.2 - Introduce ordinance amending Sidewalk Vendor Regulations (RMC Chapter

7.42) was moved to be heard as Item Q.5.

Item Q.5 - Opposition to proposed CO2 waste dumping projects & CO2 Pipelines in Richmond, Contra Costa, and Solano Counties was moved to be heard as Item Q.6.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION

CLOSED SESSION
C.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
Agency Representatives: Sharrone Taylor, Jack Hughes, and Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: 1324 Canal Boulevard
Agency Negotiator: Nannette Beacham, Charles Gerard
Negotiating Parties: Mossbridge
Under Negotiation: Price, Terms of Payment
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L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented the report.

Link to report: City Manager Report
M. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS
M.1 Proclamation Honoring Asian American and Pacific Islander (AAPI) Heritage Month and Recognizing The AAPI Community Celebration PROCLAMATION declaring May 2026 as Asian American and Pacific Islander (AAPI) Heritage Month in the City of Richmond and recognizing the AAPI Community Celebration at the Richmond Auditorium - Councilmember Soheila Bana (510-672-3490).

Mayor Martinez and councilmembers presented the proclamation.

Cordell Hindler gave comments.

N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler gave the following comments: that students at Salesian College Preparatory should receive a proclamation for their recent Day of Service; that city streets need repair to make them safer for pedestrians; and that more police officers were hired.

Don Gosney gave comments regarding the time speakers were allotted to speak at the city council meetings.

Saad Afzal gave comments regarding the Phase 1 Ai Safety Pilot Program testing.

Irania De La Mora stated the following: that more police officers were needed; was against surveillance in the city; invited everyone to the Cinco de Mayo Festival; and read part of her book.

Ryan Lau from AC Transit announced that there would be a community meeting on Wednesday, June 10, 2026, at 5 p.m. via Zoom to discuss service reductions due to budget shortfalls.

Claudia Citreon gave comments regarding overall service cuts and the need to prioritize funding for the fire and police departments.

Chris Taaffe, Zoe Panagopoulos, and Juliet thanked the city council for establishing the Richmond-Sebastia Commission.

Mark Wassberg gave comments regarding the Immigration and Customs Enforcement (I.C.E.) free zone in Richmond.

Ben Therrialt gave comments via Zoom regarding the Raftelis report and the need to hire additional officers.

O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
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The motion to approve the consent calendar did not include the following item, which was continued to the May 5, 2026, city council meeting:

O.4.c - Contract amendment No. 3 with Charleston Mobility for Electric Bikeshare Operations
Motion by Mayor Eduardo Martinez
Seconded by Councilmember Claudia Jimenez
Ayes (6): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Sue Wilson, Vice Mayor Doria Robinson, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed
O.1 City Clerk's Office
O.1.a Meeting Minutes
APPROVE the minutes of the March 17 and April 7, 2026, regular City Council meetings - City Clerk's Office (Pamela Christian 510-620-6513).

O.2 Community Development
O.2.a Grant Agreement with Contra Costa Interfaith Transitional Housing, Inc. (dba Hope Solutions)
APPROVE a grant agreement in an amount not to exceed $300,000 with Contra Costa Interfaith Transitional Housing, Inc. (dba Hope Solutions) to provide capital and supportive services funding for the Tiny House Village and Garden Project at 175 23rd Street for a term expiring December 31, 2027– Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

O.2.b Authorize AHSC Grant Application for Riveter Project and Associated Active Transportation Improvements
ADOPT a resolution to AUTHORIZE the City’s participation in an Affordable Housing and Sustainable Communities Program (AHSC) grant application for the Riveter Project, a 59-unit affordable housing development at 100 38th Street, for the purposes of implementing certain pedestrian and bicycle improvements, and AUTOHRIZE the city manager or their designee to execute the necessary agreements with the CoApplicants to complete the project components with grant funds and appropriate the grant funds, if awarded – Community Development Department (Lina Velasco 510-620-6841).

Adopted Resolution No. 57-26.

O.3 Economic Development
O.3.a Memorandum of Understanding (MOU) with the West Contra Costa Integrated Waste Management Authority (RecycleMore) for Implementation of California Senate Bill 1383 (SB 1383) ADOPT a resolution approving a Memorandum of Understanding (MOU) between the City and the West Contra Costa Integrated Waste Management Authority (RecycleMore) regarding implementation of California Senate Bill 1383 (SB 1383) regulatory requirements and 344
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AUTHORIZE the city manager or their designee to execute the MOU – Economic Development Department (Samantha Carr 510-620-5407).

Adopted Resolution No. 58-26.

O.3.b Contract with John C. Martin Associates, LLC for the Port Economic Impact Study
APPROVE a contract with John C. Martin Associates, LLC to provide an economic impact study of Port of Richmond activity, in an amount not to exceed $112,900, with a term ending June 30, 2027 - Economic Development Department (Charles Gerard 510-620-6792).

O.4 Library and Community Services
O.4.a Contract Amendment No. 2 with LCP Tracker for Labor Compliance Monitoring and Reporting Services
APPROVE the second amendment to the agreement with LCPtracker, Inc., in the amount of $29,000, for a total contract amount not to exceed $56,999, for the term beginning March 5, 2025, and ending March 4, 2027, to continue providing labor compliance software for certified payroll, workforce tracking, and ordinance compliance on City-funded projects – Community Services Department/Employment and Training (Tamara Walker 510-307-8006/LaShonda White 510-620-6828).

O.4.b Contract with Unity Courier Services, Inc. for Delivery of Interlibrary Loan Materials
APPROVE a sole-source contract with Unity Courier Service, Inc. for Link+ interlibrary courier services, with a term beginning July 1, 2025, and ending June 30, 2028, for a total payment limit of $42,000 – Community Service-Library (Christopher Larsen/Kate Eppler/LaShonda White 510-620-5524).

O.4.c Contract Amendment No. 3 with Charleston Mobility for Electric Bikeshare Operations
APPROVE a third contract amendment with Charleston Mobility in an amount not to exceed $390,000 for a total not-to-exceed contract amount of $3,540,341, to support the continued operation of the citywide electric bikeshare program till the end of the fiscal year to allow time to determine the future of the program during the Fiscal Year 2026-27 budget process; and APPROPRIATE $390,000 from the Environmental and Community Investment Agreement (ECIA) Transportation budget to cover the cost of the contract amendment – Public Works Department/Community Services Department (Gabino Arredondo 510-620-6606/LaShonda White 510-620- 6828).

Item was continued to the May 5, 2026, city council meeting.

O.4.d Accept and Appropriate California Tahoe Conservancy -Tahoe for All Grant Funds
ADOPT a resolution to ACCEPT and APPROPRIATE grant funds in the amount of $60,000 from California Tahoe Conservancy-Tahoe for All Grant Program Fund; and AUTHORIZE the city manager or their designee to execute the agreement – Community Services Department/Recreation (Ranjana Maharaj/Jene Levine- Snipes 510-307-8132).
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Adopted Resolution No. 59-26.

O.4.e Contract Amendment No. 4 with Pogo Park for the Harbour-8 Park Expansion Project and Operating and Management
APPROVE a fourth contract amendment with Pogo Park to complete the Harbour-8 Park Expansion Project increasing the payment limit by $3,275,000, for a total not-to-exceed amount of $12,430,725, and AUTHORIZE the city manager or their designee to negotiate and execute an Operations and Management Agreement with Pogo Park, with approval as to form by the City Attorney’s Office, for the programming and maintenance of park facilities, for a term ending May 1, 2029, with two one-year extension options – Community Services Department/Public Works Department (LaShonda White 510-620-6828/Daniel Chavarria 510-620-5478).

O.5 Mayor's Office
O.5.a Proclamation recognizing April 2026 as Alcohol Awareness Month PROCLAMATION recognizing April 2026 as Alcohol Awareness Month and encouraging community-wide efforts to promote education, prevention, and support services – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.5.b Proclamation declaring April 2026 as Sexual Assault Awareness Month PROCLAMATION declaring April 2026 as Sexual Assault Awareness Month – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.5.c Proclamation recognizing May 3-9, 2026, as National Small Business Week
PROCLAMATION recognizing May 3–9, 2026, as National Small Business Week in the City of Richmond and encouraging all residents to support local small businesses – Mayor's Office (Mayor Eduardo Martinez 510-620-6503).

O.5.d Establish the Richmond-Sebastia Sister City Commission ADOPT a resolution establishing the Richmond-Sebastia Sister City Commission, directing the Commission to prepare bylaws subject to City Council approval, and establishing basic organizational requirements - Mayor’s Office (Mayor Eduardo Martinez 510-620-5303).

Adopted Resolution No. 60-26.

O.5.e Appointment of Ric Ambrose to the Richmond Arts and Culture Commission
APPOINT Ric Ambrose to the Richmond Arts and Culture Commission to a vacant seat with a new term ending January 31, 2030 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.5.f Appointment of Bryan M. Harris to the Contra Costa County Advisory Council on Aging
APPOINT Bryan M. Harris, Contra Costa County Advisory Council on Aging (ACOA), City of Richmond’s Seat, Term Expires September 30, 2028 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503). 346
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O.5.g Appointment of Eva Hernandez to the Workforce Development Board APPOINT Eva Hernandez to the Workforce Development Board to a vacant seat with a new term ending March 1, 2030 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.6 Public Works
O.6.a Contract with The Halleman Group, LLC for Owner’s Advisor Services for Wastewater and Stormwater Operator Procurement
ADOPT a resolution to APPROVE a contract with The Halleman Group, LLC to provide Owner’s Advisor services for procurement of an operator for the wastewater treatment plant, wastewater collection system, and stormwater collection system, in an amount not to exceed $250,000, for a term from May 1, 2026, through April 30, 2028; and AUTHORIZE the city manager or their designee to execute all necessary documents – Public Works Department (Daniel Chavarria 510-620-5478/Tawfic Halaby 510- 620-5482).

Adopted Resolution No. 61-26.

P. BUDGET SESSION
P.1 Update on Community Engagement on Limited-Term Revenue and Authorization to Negotiate and Execute a Contract with Dalberg Advisors RECEIVE an update on community engagement efforts related to limited-term revenues, APPROVE and AUTHORIZE the city manager and city attorney to negotiate and execute a contract award with Dalberg Advisors, subject to approval as to form by the city attorney – Finance Department (Shasa Curl 510-620- 6512/Emily Combs 510-620-679).

Finance Manager II Avinesh Nadan presented a PowerPoint.

Link to presentation: Limited Term Revenue - Dalberg Advisors The following individuals gave comments: Cordell Hindler, Claudia Citreon, and Emma Ishii.

Discussion ensued.

A motion was made to approve and authorize the city manager and city attorney to negotiate and execute a contract award with Dalberg Advisors, subject to approval as to form by the city attorney approve the item with the following direction: that meetings with the community should take place at different times, different locations, and on different days to increase participation; to schedule strategy meetings with small businesses; categorize the feedback in terms of citywide issues, district-wide issues, and community issues; incorporate city council's goals; that the City Council made a commitment to invest the settlement funds to continue to earn interest; that the consultant develop a financial strategic framework on how the settlement funds, or the limited revenue funds, could be utilized and maximized with earnings; the consultant would only be advisory and would not hold or manage the investment funds; when consultants propose the framework, the City Council would provide direction on how to invest the funds; and the funds are general fund money, not special funds. 347
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Motion by Councilmember Claudia Jimenez
Seconded by Vice Mayor Doria Robinson
Ayes (4): Councilmember Soheila Bana, Councilmember Claudia Jimenez, Councilmember Sue Wilson, and Vice Mayor Doria Robinson Noes (2): Councilmember Jamelia Brown, and Mayor Eduardo Martinez Absent (1): Councilmember Cesar Zepeda
Passed
Q. STUDY AND ACTION SESSION
Q.1 Presentation from San Francisco Bay Bay Area Rapid Transit District (BART) Director Barnali Ghosh for 2026
RECEIVE a presentation from the San Francisco Bay Area Rapid Transit District (BART) Director regarding BART’s recent service improvements and the transit fiscal crisis due to Work From Home – City Manager’s Office (Gabino Arredondo 510-620-6606).

Barnali Gosch District 3 Bay Area Rapid Transit (BART) Board of Directors presented a PowerPoint.

Link to presentation: BART Report
Cordell Hindler and Don Gosney gave comments in person.

Sara Cantor gave comments via Zoom.
(9:58 p.m. - A motion made by Councilmember Brown, seconded by Councilmember Brown, extended the meeting until 11:00 p.m. to discuss Items Q1, Q.2, and Q.6.)
Flyers would be distributed to the community regarding improvements to the Bay Area Rapid Transit (BART) system and potential future budget shortfalls.

Q.2 Introduce Ordinance Amending Sidewalk Vendor Regulations (RMC Chapter 7.42)
INTRODUCE an ordinance (first reading) amending Chapter 7.42 of the Richmond Municipal Code (Sidewalk Vendor Ordinance) to update administrative procedures, waiver provisions, and enforcement mechanisms - Public Works Department (Andy Cho 620-6547/Robert Armijo 620-5477).

Deputy Public Works Director and City Engineer Robert Armijo and Senior Engineer Andy Cho presented a PowerPoint.

Link to presentation: Sidewalk Vendor Ordinance
Lauren Brown from Civica and Alex Molina from 4Leaf also provided input.

The city council directed the following: to define the word "solicitation" in the ordinance; hire additional staff to support the program; and have a cap on the exemptions.

Section 7.42.010 to add the definition of solicitation was read into the record as follows: “Solicitation means any act, gesture, display, communication or conduct by a sidewalk vendor intended to attract, request or encourage the purchase of goods or service.
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Solicitation includes, but is not limited to, verbal offers, signage, hand signals or physical positioning designed to draw attention.

Solicitation also includes conduct directed toward occupants of vehicles on an adjacent street or roadway, including spacing, signaling to or otherwise targeting vehicular traffic.

The purpose of attracting patronage, whether or not transactions ultimately occur.”
Estefany Sanchez gave comments in person.

Claudia Citreon gave comments via Zoom.

Due to lack of time, the item was continued to the May 5, 2025, City Council meeting.

City Council would send additional questions and concerns to staff via e-mail.

Q.3 Contract with Liftech Consultants, Inc. for Planning and Design Services for the Relocation of the SS Red Oak Victory
RECEIVE a presentation from Rosie the Riveter / WWII Home Front National Historical Park and APPROVE a contract with Liftech Consultants Inc. in the amount of $299,797 for planning and preliminary design of the relocation of the Red Oak for a term ending June 30, 2027 - Economic Development Department/Port (Charles Gerard 510-620-6792). This item was continued from the February 3, 2026, meeting.

Port Director Charles Gerard gave an overview. Elaine Jackson Retondo, Acting Superintendent of the Rosie the River World War II Homefront National Historic Park presented a PowerPoint
Link to presentation: SS Red Oak Victory
The following individuals gave comments: Robert Ball, Greg Blasquez, Mark Epperson, Fred Klink, Tom Lyons, Charlie Moran, Oscill Maloney, Mark Wassberg, Claudia Citreon, and Alan Burns.

Discussion ensued.

The City Council requested a funding plan and a cost estimate to move the Red Oak Victory Ship.

A motion was made to approve a contract with Liftech Consultants Inc. in the amount of $299,797 for planning and preliminary design of the relocation of the Red Oak for a term ending June 30, 2027.

Motion by Councilmember Soheila Bana
Seconded by Councilmember Jamelia Brown
Ayes (6): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Sue Wilson, Vice Mayor Doria Robinson, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed
Q.4 Creating a Park and Playground in Pullman Neighborhood to begin to Correct Decades of Systemic Underinvestment in this Underserved Neighborhood
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DIRECT staff to work with the Pullman Neighborhood Council to explore acquisition of Parcel # (APN): 513-025-001-1 comprising the vacant lot at South 27th Street and Florida Avenue to evaluate feasibility, funding opportunities, and development pathways to establish and develop a neighborhood park that serves Pullman families and to RETURN to the City Council with recommendations and a proposed timeline within 90 days - Vice Mayor Doria Robinson (510-620-6568) and Councilmember Claudia Jimenez (510-620-6565).

Vice Mayor Robinson gave an overview.

Cordell Hindler, Clarita Griffin, Mary Stewart, Jonas Juhlin, and Naomi Williams gave comments.

Discussion ensued.

The City Council requested that a process to explore other areas in the city that also need parks, was provided during the presentation of the budget.

A motion was made to direct staff to work with the Pullman Neighborhood Council to explore acquisition of Parcel # (APN): 513-025-001-1 comprising the vacant lot at South 27th Street and Florida Avenue to evaluate feasibility, funding opportunities, and development pathways to establish and develop a neighborhood park that serves Pullman families and to return to the City Council with recommendations and a proposed timeline within 90 days.

Motion by Mayor Eduardo Martinez
Seconded by Vice Mayor Doria Robinson
Ayes (6): Councilmember Soheila Bana, Councilmember Jamelia Brown, Councilmember Claudia Jimenez, Councilmember Sue Wilson, Vice Mayor Doria Robinson, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed
Q.5 Opposition to Proposed CO2 Waste Dumping Projects & CO2 Pipelines in Richmond, Contra Costa, and Solano Counties
RECEIVE a presentation on proposed Montezuma CO2 Hub, a carbon waste dumping project, that would require a massive build out of pipelines through Richmond, risking the health and safety of Richmond residents and ADOPT a resolution that opposes the proposed Montezuma Carbon Sequestration Hub's CO2 pipeline waste dumping projects and CO2 pipelines in Richmond, Contra Costa, and Solano Counties - Councilmember Claudia Jimenez (510-620-6565).

Item was continued to the May 5, 2026, City Council meeting.

Q.6 Presentation by UC Berkeley Scientists and Community Partners on Earthquake Preparedness
RECEIVE a presentation from leading experts—the UC Berkeley Seismology Lab, Berkeley Center for Smart Infrastructure, Community Emergency Response Team (CERT), Emergency Communication (Em Comm), and West Contra Costa Fire Safe Council (WCCFSC)—regarding local earthquake probabilities, regional vulnerabilities - Councilmember Soheila Bana (510-672-3490).

Councilmember Bana gave an overview.
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Suresh Rahman and Sierra Bowie with the Berkeley Seismology Lab, Kenichi Soga, Director of the Berkley Center for Smart Infrastructure, David Swanson with CERT and Rocky Saunders with West Contra Costa Fire Safety Council presented a PowerPoint.

Link to presentation: Earthquake Preparedness
Discussion ensued.

Mayor Martinez appointed Councilmembers Bana, Bown, and Jimenez to an adhoc committee to discuss earthquake preparedness policies and budget needs.

Councilmember Bana would confer with Fire Chief Osorio and the Public Works Department to help support the ad hoc committee.

R. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember) None.

S. ADJOURNMENT
There being no further business, the meeting adjourned at 10:56 p.m., to meet again on Tuesday, May 5, 2026, at 6:00 p.m.

Clerk of the City of Richmond Mayor
351

May 26, 2026
City Council
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Councilmember Soheila Bana
Subject: Honoring the Richmond Emergency Communications (EmComm¹) volunteers for their leadership and service,
celebrating the installation of the City Hall emergency antenna, and declaring April 30, 2026, as "Richmond
Emergency Communications Volunteer Day
FINANCIAL IMPACT: There is no direct fiscal impact associated with the adoption of this proclamation.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The City of Richmond is situated in a high-risk seismic area directly atop the Hayward Fault. In the event of a major earthquake or catastrophic wildfire, traditional
communication infrastructures—including cellular
networks, internet, and landline telephones—are
statistically likely to fail or become overwhelmed.

For over a decade, a dedicated group of resident
volunteers has worked to establish a "fail-safe"
communication network using amateur and auxiliary
radio. Led by David Swanson, this group recently
successfully advocated for the installation of a dedicated emergency antenna atop City Hall and a portable radio
station in the building’s basement. This infrastructure allows for direct, real-time communication between
Richmond’s disparate neighborhoods and the City’s
Emergency Operations Center.

AGENDA
REPORT
352

May 26, 2026
RECOMMENDED ACTION: PROCLAMATION honoring the Richmond Emergency Communications volunteers for their leadership and
service, celebrating the installation of the City Hall
emergency antenna, and declaring April 30, 2026, as
"Richmond Emergency Communications Volunteer Day" -
Councilmember Soheila Bana (510-672-3490).

DISCUSSION:

The City of Richmond sits atop the Hayward Fault and faces significant risk from a major earthquake, with potential for consequential damage, injury, and heightened wildfire threats.

The Office of Emergency Services (OES) recognizes that professional first responders will be overwhelmed in a large-scale disaster and requires trained volunteer resources to augment response and recovery; and, reliable, rapid communication is essential during and after a major disaster to report incidents, coordinate response, and protect lives and property.

A collective team of citizen radio operators, led by David Swanson, advocated for an antenna on City Hall to enable rapid emergency communication between Richmond neighborhoods and the Richmond Emergency Operations Center (EOC). The recent installation of the antenna atop City Hall and the placement of a portable radio station in the City Hall basement is the culmination of these sustained advocacy, training, and coordination efforts.

After a major earthquake the antenna and EOC radio station will enable rapid reporting of neighborhood emergencies such as fires, freeway and road blockages, downed buildings, life threatening injuries, and other incidents requiring first responder support.

For many years these citizen radio operators have built a network of organized auxiliary communicators, leading radio communication practice sessions, exercises, and drills in Richmond and with other jurisdictions in Contra Costa County as well as statewide to maintain readiness and interoperability.

These community leaders are active in clubs and organizations including the Contra Costa County Communications Club (4Cs), KARO ECHO (Kensington El Cerrito), the East Bay Amateur Radio Club (EBARC), and others, providing training, mentorship, and leadership to neighbors, CERT participants, and local jurisdictions.

This proclamation would formally recognize and commend the Richmond Emergency Communications volunteers for their leadership, skill, and sustained commitment to public safety and disaster resilience, and it would declare April 30, 2026, as "Richmond Emergency Communications Volunteer Day" in the City of Richmond. It would convey to them that the City supports the ongoing coordination between these volunteers and the Richmond Emergency Operations Center.
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May 26, 2026
The proclamation would recognize the named volunteers for their extraordinary voluntary service, leadership, and public-spirited dedication of the individual Richmond radio operators:
 DAVID SWANSON (East Richmond): For the past 20 years, David has focused on establishing a communications structure between neighborhood “Incident Command Posts” and the Richmond EOC. Since 2018, he has hosted monthly tests of the emergency radios at the Richmond Police Department Communications Center, teaches radio classes for the CERT Academy, and led the advocacy for the City Hall antenna.
 XIA HOROWITZ (Carriage Hills): Following wildfire-related PSPS outages in 2020, Xia became a vital radio operator and leader. She hosts 6–10 radio nets each month, facilitates the “First Thursday” tests from the temporary EOC, organized biweekly neighborhood radio drills in Carriage Hills and Castro Heights, and mentors neighbors in GMRS systems.
 ROB JOHNSON (El Sobrante / 94803): Recognizing communication challenges across Wildcat Ridge, Rob started the First Saturday 94803 Emergency Preparedness GMRS Net. He actively participates in Simulated Emergency Tests and provides critical training to neighbors on GMRS message protocols to strengthen the El Sobrante Valley network.
 CHRIS HARWOOD (El Sobrante): Chris assists Contra Costa County EMCOMM nets as periodic HF and VHF net control. He has been instrumental in improving the Richmond EOC community radio station, implementing Winlink, and ensuring El Sobrante remains connected with stations west of the Berkeley Hills.  DAVE ROTH (Point Richmond): An original member of the antenna advocacy group, Dave is a vetted Richmond Police Department operator for the EOC auxiliary radios.

He co-led radio emergency training classes at the Richmond Senior Center and focuses on the vital task of differentiating what neighborhood incidents require EOC reporting.
 DAVID NAISULER (North & East): An original advocate for the City Hall antenna and a vetted EOC operator, David has participated in Richmond CERT since 2015.

As Logistics Officer, he manages the security of the neighborhood equipment cache in the Burg Park container, which serves as the CERT ICP for the North & East neighborhood.
 ALVIN TODD (North & East): A vetted operator for the EOC emergency radios, Alvin is highly skilled in digital radio communications. He has successfully run the Bay Shores Emergency First Saturday CERT radio net for many years, bridging communications for radio operators throughout the 94803 area. 354

May 26, 2026
 KEVIN MULLALLEY (East Richmond Heights): A vetted EOC radio operator, Kevin serves as a scribe during EOC radio tests and drills. He volunteers for traffic control during local evacuation drills and supports CERT Fire Training at the Richmond Fire Training Center, bringing vital wildfire-danger awareness to his efforts.  DIANE RICHWINE (East Richmond): An original antenna advocacy group member, Diane has authored instructional materials and serves as Net Control Operator for various radio nets. She creates and leads exercises for the East Richmond Ready 2 React group and successfully integrates CERT graduates with their local neighborhood teams.

DOCUMENTS ATTACHED:

Attachment 1 – Proclamation
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WHEREAS, the City of Richmond sits atop the Hayward Fault and faces significant risk from a major earthquake, with potential for consequential damage, injury, and heightened wildfire threats; and WHEREAS, the Office of Emergency Services (OES) recognizes that professional first responders will be overwhelmed in a large-scale disaster and requires trained volunteer resources to augment response and recovery; and
WHEREAS, reliable, rapid communication is essential during and after a major disaster to report incidents, coordinate response, and protect lives and property; and WHEREAS, collectively a team of citizen radio operators, led by David Swanson, advocated for an antenna on City Hall to enable rapid emergency communication between Richmond neighborhoods and the Richmond Emergency Operations Center (EOC); and
WHEREAS, the recent installation of the antenna atop City Hall and the placement of a portable radio station in the City Hall basement is the culmination of these sustained advocacy, training, and coordination efforts; and
WHEREAS, after a major earthquake the antenna and EOC radio station will enable rapid reporting of neighborhood emergencies such as fires, freeway and road blockages, downed buildings, life-threatening injuries, and other incidents requiring first responder support; and WHEREAS, for many years these citizen radio operators have built a network of organized auxiliary communicators, leading radio communication practice sessions, exercises, and drills in Richmond and with other jurisdictions in Contra Costa County as well as statewide to maintain readiness and interoperability; and
WHEREAS, these community leaders are active in clubs and organizations including the Contra Costa County Communications Club (4Cs), KARO-ECHO (Kensington-El Cerrito), the East Bay Amateur Radio Club (EBARC), and others, providing training, mentorship, and leadership to neighbors, CERT participants, and local jurisdictions; and
WHEREAS, the City acknowledges and celebrates the operational testing of the City Hall antenna and EOC radio station during the BEACON Coastal exercise (Building Emergency Area Communications Operations & Networks) held on Saturday, April 30, 2026; and

HONORING THE LEADERSHIP, SERVICE, & THE INSTALLATION

OF THE CITY HALL EMERGENCY ANTENNA FOR THE

RICHMOND EMERGENCY COMMUNICATIONS VOLUNTEERS
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WHEREAS, the City Council wishes to recognize the extraordinary voluntary service, leadership, and public-spirited dedication of individual Richmond radio operators who have contributed in unique and sustained ways:
• DAVID SWANSON (East Richmond): For the past 20 years, David has focused on establishing a communications structure between neighborhood “Incident Command Posts” and the Richmond EOC. Since 2018, he has hosted monthly tests of the emergency radios at the Richmond Police Department Communications Center, teaches radio classes for the CERT Academy, and led the advocacy for the City Hall antenna.
• XIA HOROWITZ (Carriage Hills): Following wildfire-related PSPS outages in 2020, Xia became a vital radio operator and leader. She hosts 6–10 radio nets each month, facilitates the “First Thursday” tests from the temporary EOC, organized biweekly neighborhood radio drills in Carriage Hills and Castro Heights, and mentors neighbors in GMRS systems.
• ROB JOHNSON (El Sobrante / 94803): Recognizing communication challenges across Wildcat Ridge, Rob started the First Saturday 94803 Emergency Preparedness GMRS Net. He actively participates in Simulated Emergency Tests and provides critical training to neighbors on GMRS message protocols to strengthen the El Sobrante Valley network. • CHRIS HARWOOD (El Sobrante): Chris assists Contra Costa County EMCOMM nets as periodic HF and VHF net control. He has been instrumental in improving the Richmond EOC community radio station, implementing Winlink, and ensuring El Sobrante remains connected with stations west of the Berkeley Hills.
• DAVE ROTH (Point Richmond): An original member of the antenna advocacy group, Dave is a vetted Richmond Police Department operator for the EOC auxiliary radios. He co-led radio emergency training classes at the Richmond Senior Center and focuses on the vital task of differentiating what neighborhood incidents require EOC reporting.
• DAVID NAISULER (North & East): An original advocate for the City Hall antenna and a vetted EOC operator, David has participated in Richmond CERT since 2015. As Logistics Officer, he manages the security of the neighborhood equipment cache in the Burg Park container, which serves as the CERT ICP for the North & East neighborhood.
• ALVIN TODD (North & East): A vetted operator for the EOC emergency radios, Alvin is highly skilled in digital radio communications. He has successfully run the Bay Shores Emergency First Saturday CERT radio net for many years, bridging communications for radio operators throughout the 94803 area.
• KEVIN MULLALLEY (East Richmond Heights): A vetted EOC radio operator, Kevin serves as a scribe during EOC radio tests and drills. He volunteers for traffic control during local evacuation drills and supports CERT Fire Training at the Richmond Fire Training Center, bringing vital wildfire-danger awareness to his efforts.
• DIANE RICHWINE (East Richmond): An original antenna advocacy group member, Diane has authored instructional materials and serves as Net Control Operator for various radio nets. She creates and leads exercises for the East Richmond Ready-2-React group and successfully integrates CERT graduates with their local neighborhood teams.

NOW, THEREFORE BE IT RESOLVED, that I, Mayor Eduardo Martinez, hereby formally recognizes and commends these Richmond Emergency Communications volunteers for their leadership, skill, and sustained commitment to public safety and disaster resilience, and hereby declares April 30th, 2026, as "Richmond Emergency Communications Volunteer Day" in the City of Richmond. ______________________________ _____________________________ Mayor Eduardo Martinez Councilmember Soheila Bana
At Large District 4
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Library and Community Services
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Patrick Seals, Administrative Chief
Jora Atienza Washington, Senior Management Analyst
Nicholas Delgado, Associate Management Analyst
Subject: Fiscal Year 2026-2027 Richmond Fund for Children and Youth Participatory Grantmaking Grant Awardee
Recommendation
FINANCIAL IMPACT: The Kids First Amendment of the Charter of the City of Richmond (Article 15 Section 2) requires the City to
allocate one, two, and three percent of the City’s General Fund (GF) in fiscal year (FY) 2021-2022, FY 2022-2023,
and FY 2023-2024, respectively, and three percent each
fiscal year thereafter through FY 2027-2028. These funds are to be set aside as annual revenues and are
appropriated to the Richmond Department of Children
and Youth (RDCY) Fund. Based on annual limited-term
revenue received and deposited into the General Fund,
three percent is allocated to RDCY. Given existing multiyear grant commitments, RDCY has set aside a portion of these funds to support a Participatory Grantmaking
pilot process. For FY 2026–2027, up to $500,000 has
been designated for this pilot, with $497,000
recommended to fund fourteen (14) grant awards to
eligible nonprofit organizations (Account
String:13371018-400201).

PREVIOUS COUNCIL
ACTION:

None.

AGENDA
REPORT
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May 26, 2026

STATEMENT OF THE
ISSUE:

In June 2018, Richmond voters approved Measures E and
K (the Richmond Kids First Initiative), amending the City Charter to establish the Richmond Department of Children and Youth (RDCY) and the Richmond Fund for Children
and Youth (RFCY), and dedicating a portion of the General Fund to youth programs and services. As RDCY is
currently committed to existing multi-year grant obligations, staff developed a Participatory Grantmaking pilot process to allocate a portion of these funds. This process was
informed by input from local nonprofit organizations
regarding its structure, guidelines, and funding priorities, and will make up to $500,000 available for grant awards.

For Fiscal Year (FY) 2026–2027, staff is presenting funding recommendations totaling $497,000 across fourteen (14)
grant applications for the City Council’s approval.

RECOMMENDED ACTION: ADOPT a resolution approving a recommendation from the Richmond for Children and Youth (RFCY) Oversight
Board to award fourteen (14) RFCY grants to youthserving public and nonprofit organizations for a total amount not to exceed $497,000 for Fiscal Year 2026-27;
and AUTHORIZE the city manager, or their designee to
negotiate and execute Grant Service Agreements with
the approved grantees – Richmond Department of
Children & Youth (Jora Atienza Washington/Patrick Seals 510-620-6512).

DISCUSSION:

City staff requests that City Council approve grant agreements with fourteen (14) nonprofit and public agency programs in the amount of $497,000 for Fiscal Year (FY) 2026-2027. Organizations that receive an RFCY grant will be awarded for a one-year period, July 1, 2026, to June 30, 2027. These organizations applied for RFCY funding through a competitive solicitation process in which sixty-seven (67) applications were submitted (Attachment 1). Department staff present a list of recommendations based on scores and information submitted by a team of reviewers who read and scored all applications.

Background
On January 30, 2026, the Richmond Department of Children and Youth (RDCY) released a Request for Proposals (RFP) for grant applications for FY 2026-2027 (Attachment 1). The Participatory Grantmaking (PGM) Design Team, a subset of the Richmond Service Provider Working Group (SPWG), collaborated with City staff on this RFP, making recommendations on a more provider-friendly and accessible grant application structure and process. This design group was comprised of local nonprofit, youth-serving organizations with prior experience applying to RDCY funding. 359

May 26, 2026
The funding structure and parameters for this RFP PGM pilot was established based on the Design Team recommendations and is based on organizational budget size, as outlined below:

Funding Groups by Organization Budget Size % of Total Funds Group A: Organizations with annual budgets under $175,000 33.3% = $166,666 Group B: Organizations with annual budgets between $175,000 and $499,999 33.3% = $166,666
Group C: Organizations with annual budgets $500,000 and above 33.3% = $166,666
Total 100% = $500,000
Organizations were eligible to submit one (1) application for this pilot program.

Outreach and Technical Support
Information about the FY 2026-2027 RFCY PGM pilot was posted to the City’s website, presented in the City Manager’s Weekly Report, posted on the Richmond Department of Children and Youth’s social media platforms, and emailed through various listservs to inform as many organizations as possible of the RFCY grant.

In addition, the City hosted two (2) pre-proposal conferences and workshops that focused on reviewing the grant guidelines and completing the application included in the RFP for interested applicants. Additionally, the City engaged with consultants who provided one-on-one technical assistance to interested applicants. All grant-related materials, video-recorded training sessions, and other resources were posted on the City’s RFCY grant resource webpage for reference.

Evaluation Process
A total of 67 grant applications were received. Applications were vetted by RDCY staff to ensure that they were complete. All eligible applications were submitted to the RFP Grant Review Committee (Committee) for evaluation and scoring during March and April 2026. The Review Committee was comprised of staff from various city, county and federal employees such as: Finance staff, City Attorney’s Office staff, IT staff, Economic Development staff, Fire Department staff, Police Department staff, Community Development staff, City and County of San Francisco staff, Alameda County staff, and the Federal Department of Education staff. All reviewed applications were evaluated and rated independently by each Committee member using the criteria listed below.

Application Element Points
Organization Story and Program Summary 20
Program Design 35
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Outcomes and Impact 25
Budget 20
TOTAL 100
The eligible applications were organized into the three (3) funding groups based on organizational budget size outlined in the RFP. Each group consisted of a minimum of seven (7) reviewers, with each application receiving a minimum of three (3) reviews utilizing a standard scoresheet to score/rate each application element. All reviewers signed conflict of interest forms prior to reviewing applications, and City staff took additional steps to ensure no reviewers scored proposals where they may have had such a conflict.

Applications were scored from one (1) to five (5) in individual sections and then given a multiplier that rendered scores up to a total of 100 points. Agencies located in Richmond received an extra ten (10) bonus points per the published grant guidelines for this RFP. Review Committee members submitted their final scores and evaluations to City staff in April 2026. City staff then totaled and averaged the scores for each application and generated rankings for each priority area (1 denoting the highest average score overall, 2 the second-highest, etc.). The intent behind this choice was to preserve and enable funding for program applications that represented the highest quality and standards of service offerings for Richmond youth and their families (Attachment 2).

FY 2026-2027 RFCY Grant Award Recommendations
The Richmond City Council is asked to approve the following grant recommendations that were approved by the RFCY Oversight Board at a meeting on May 4, 2026. The information in the tables below represents awards to public and/or nonprofit organizations (14 programs overall) in an amount not to exceed $497,000.

Funding Groups Total Recommended
Grant Award
Group A: Organizations with annual budgets under
$175,000 $99,500
Group B: Organizations with annual budgets between
$175,000 and $499,999 $147,500
Group C: Organizations with annual budgets $500,000
and above $250,000
TOTAL RECOMMENDED ALLOCATION $497,000
The Design Team and RFCY staff established the three funding groups (A, B, and C) to promote equitable access to funding opportunities across organizations of varying sizes and capacities, while preventing disproportionate allocation to larger, more established entities. Group A is intended to support small and grassroots organizations, including those that have recently obtained 501(c)(3) status or are transitioning from fiscal sponsorship, by providing accessible funding levels aligned with their operational scale. 361

May 26, 2026
Group B is designed for mid-sized organizations with developing administrative and programmatic infrastructure, balancing accessibility with demonstrated organizational capacity. Group C is intended for larger organizations with established financial, administrative, and programmatic systems capable of managing higher award amounts.

While organizational budget size is used to determine eligibility and ensure equity in the review process, funding recommendations are primarily based on the scope, scale, and impact of the proposed program. This approach reflects the Participatory Grantmaking model’s emphasis on program-level impact rather than organizational size, while also ensuring a balanced distribution of funds across all applicant groups.

Grant award recommendations are listed below at the “Grant Award Recommendation” level based on the three (3) recommended groupings.

Key: an asterisk “*” indicates a Richmond-based organization Group A: Organization Budgets Under $175,000
Organization Name Requested Amount Grant Award
Recommendation
House of Loving Hands, Inc.* $ 15,000 $ 15,000
Loved Twice* $ 24,500 $ 24,500
Empowering Youth Through Music*
(Fiscal Sponsor: Richmond Police
Activities League, Inc.)
$ 10,000 $ 10,000
The Black Neighborhood* $ 25,000 $ 25,000
Richmond Steelers Youth Football And
Cheer A New Generation, Inc.*
$ 25,000 $ 25,000
TOTAL $ 99,500 $ 99,500
Group B: Organization Budgets Between $175,000 and $499,999 Organization Name Requested Amount Grant Award
Recommendation
New Life Movement* $ 50,000 $ 50,000
Saving America’s Youth
(Fiscal Sponsor: New Life Movement)*
$ 50,000 $ 50,000
West County Salesian Youth Club* $ 40,000 $ 40,000
Things That Creep* $ 7,500 $ 7,500
TOTAL $ 147,500 $ 147,500
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Group C: Organization Budgets $500,000 and Above
Organization Name Requested Amount Grant Award
Recommendation
Desarrollo Familiar, Inc. dba Familias
Unidas*
$ 50,000 $ 50,000
East Bay Center for the Performing Arts* $ 50,000 $ 50,000 Nystrom Elementary
(Fiscal Sponsor: West Contra Costa
Public Education Fund)*
$ 50,000 $ 50,000
Scientific Adventures for Girls* $ 50,000 $ 50,000
Watershed Project* $ 50,000 $ 50,000
TOTAL $ 250,000 $ 250,000
Next Steps
City staff will enter into grant agreements with awardees. City staff will manage the contract processes which include, but are not limited to, insurance approval, entering into contracts with grantees, contract administration, serving as a point of contact for all grantees, conducting site visits, reviewing progress reports, and reviewing and approving invoices.

ATTACHMENTS:

Attachment 1 – FY 2026-2027 RFCY Participatory Grantmaking Pilot RFP Grant Guidelines and Application
Attachment 2 – FY 2026-2027 RFCY Participatory Grantmaking Pilot Grant Program Evaluation Matrix and Ranking
Attachment 3 – Resolution
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The City of Richmond and Department of
Children and Youth
FY 2026-27 Request for Proposals:

Participatory Grantmaking Pilot Project
Request for Proposal Release: Friday, January 30, 2026
Pre-Proposal Conferences: Wednesday, February 4, 2026
Proposal Due Date:

Friday, March 13, 2026, at 11:59 p.m. PDT
Richmond Department for Children and Youth
450 Civic Center Plaza, Suite 300 Richmond, CA 94804
Phone 510.620.6523 | www.richmondyouth.org
*Updated on Wednesday, February 25, 2026
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Table of Contents
Request for Proposal General Information ......................................................................3 Request for Proposal Overview ...................................................................................3 Proposal Submittal Deadline Date and Time................................................................3 Proposal Submission .................................................................................................3 Contact Information ..................................................................................................4 About the RFP................................................................................................................4 About the Participatory Grantmaking Pilot Project........................................................4 Goals of the Participatory Grantmaking Pilot Project ....................................................5 Community Needs Assessment (CNA) Guiding Principles ............................................5 Application Process ......................................................................................................7 Eligibility ...................................................................................................................7 Fiscal Sponsors .........................................................................................................7 Use of Grant Funds ....................................................................................................8 Type of Applicants ...................................................................................................10 Funding Amounts........................................................................................................11 Pre-Proposal Meetings and Technical Assistance Information ....................................14 Important Dates ......................................................................................................14 Funding Core Needs....................................................................................................15 Proposal Instructions ..................................................................................................16 Application Documents Required .............................................................................18 Funding Recommendations and Contract Negotiation ..................................................19 Proposal Review Process .........................................................................................19 Evaluation of Proposals............................................................................................21 Contract Negotiations..............................................................................................23 City of Richmond General Terms and Conditions ..........................................................23 365

Request for Proposal General Information
Request for Proposal Overview
This Request for Proposals (RFP) is being issued by the City of Richmond, Department of Children and Youth (RDCY or Department) through the Participatory Grantmaking Pilot (PGM) Project (see Section II for additional information). This RFP will utilize monies allocated from the Richmond Fund for Children and Youth (RFCY or Fund), which plays a crucial role in guiding the distribution of the City’s three-percent allocation of general funds dedicated to improving the lives and addressing the needs of Richmond’s children and youth under 24.

This RFP aims to solicit program proposals from non-profit organizations and public agencies to provide services to children and youth from birth to 24 years old in Richmond and Unincorporated North Richmond.

Proposal Submittal Deadline Date and Time
Friday, March 13, 2026, at 11:59 p.m. P.D.T.

Proposal Submission
Proposals must be submitted electronically through the City’s online application portal at http://richmondca.submittable.com/.

Proposals not successfully submitted and received through the online system by the stated deadline, including incomplete or attempted submissions, will not be considered.

The City is not responsible for technical or connectivity issues affecting submission.

The Grantee shall be required to comply with all applicable City programs and policies.

Details are presented in this RFP and will be discussed at the pre-proposal meeting.

Applicants who wish to participate in the RFP process are recommended to visit and review the information on our web page: www.ci.richmond.ca.us/RFCYGrants. 366

Contact Information
City staff are available to answer questions regarding this Request for Proposals during City business hours, Monday through Friday, excluding City holidays, from 8:30 a.m. to 5:00 p.m., at (510) 620-6523 or [email protected].

About the RFP
The Department of Children and Youth, in collaboration with community-based organizations and nonprofits supporting youth and families across the greater Richmond region, is pleased to release the Fiscal Year (FY) 2026-2027 Request for Proposals (RFP) under the Participatory Grantmaking Pilot Project* to solicit program proposals from non-profit organizations and public agencies to provide services to children and youth in Richmond and unincorporated North Richmond, California. The Department looks forward to the opportunity to collaborate with strong community agencies that best serve the needs of Richmond’s children and youth. Grants awarded through this RFP will cover a one year period from July 1, 2026, through June 30, 2027.

The total projected amount for FY 2026-2027 grant awards through this RFP is approximately $500,000. The $500,000 allocated for this RFP consists of unspent RFCY funds carried forward from prior funding cycles. These funds will be used to implement a one-year participatory grantmaking pilot focused on testing communityinformed approaches to grant program design and administration. *All funding recommendations developed through the Participatory Grantmaking Project are advisory in nature and subject to review and approval by the RFCY Oversight Board and the Richmond City Council, consistent with Article XV of the Richmond City Charter.

About the Participatory Grantmaking Pilot Project
The Participatory Grantmaking Pilot Project is a new initiative designed to shift power directly into the hands of Richmond community members who are closest to the issues the City seeks to address. Developed through a community-informed and participant-driven process with local Community Based Organizations (CBOs), grantees, and the Department of Children and Youth, the pilot project aims to make public resources more equitable, accessible, and utilizing more transparent processes, especially for organizations that have historically faced barriers in traditional grant processes.
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This pilot project invites community members to build on current funding priorities, ensuring that the grant reflects local expertise. The pilot project’s goals include expanding access for grassroots and youth-led organizations, strengthening collaborative support across Richmond’s service landscape, and redistributing decision-making power toward those most impacted.

Goals of the Participatory Grantmaking Pilot Project
The pilot project will support services for young people that fulfill the following goals:
• Expand community participation by meaningfully engaging community members, particularly those with lived experience, in shaping and informing funding recommendations.
• Advance equity in public grantmaking by reducing barriers to access and ensuring funding decisions reflect the diverse needs of Richmond and North Richmond youth. • Increase transparency and trust in the Richmond Fund for Children and Youth by clearly communicating how funding decisions are made and who is involved in the process.
• Strengthen alignment between funding and community-identified needs by grounding grant decisions in local knowledge, lived experience, and the Community Needs Assessment.
• Support community collaboration and shared learning by encouraging relationships, partnerships, and knowledge exchange among youth-serving organizations.
• Build community and organizational capacity by providing a participatory process that supports learning, leadership development, and systems understanding for both applicants and reviewers.
• Test and evaluate a participatory grantmaking model that can inform future RFCY funding cycles, policies, and practices through reflection, feedback, and continuous improvement.

Community Needs Assessment (CNA) Guiding Principles
The Participatory Grantmaking Pilot Project is guided by the same Community Needs Assessment (CNA) that informs all Richmond Fund for Children and Youth (RFCY) funding decisions. The CNA reflects extensive community input from youth, caregivers, service providers, and residents across Richmond and North Richmond 368

and continues to serve as the foundation for identifying priority needs and investment areas.

The launch of the Participatory Grantmaking Pilot does not replace or revise the existing CNA. Instead, the pilot builds on these established priorities by exploring new, community-centered ways to gather feedback around the grantmaking process.

More information about the Community Needs Assessment and current RFCY priorities is available on the Department of Children and Youth website at www.richmondyouth.org.
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Application Process
Eligibility
Entities 1 eligible to receive funding shall be public agencies and non-profit community-based organizations, including organizations with a non-profit fiscal agent, that serve children, youth, and disconnected transitional-aged young adults.

For-profit agencies are not eligible for funding. An applicant that is a communitybased organization must be tax-exempt under section 501(c)(3) of the Internal Revenue Code and must be in good standing with the California Department of Justice and the California Secretary of State at the time of application and throughout the term of the grant.

Location: 1) located outside but in close proximity to Richmond to the extent that those entities serve children, youth and disconnected transitional-aged young adults who reside in Richmond or unincorporated North Richmond, and 2) located in Richmond or unincorporated North Richmond that serve children, youth and disconnected transitional-aged young adults in Richmond or unincorporated North Richmond, regardless of the residence of the children or youth.

Fiscal Sponsors
Organizations (other than public agencies) that do not have 501(c)(3) status must apply using a fiscal sponsor. In this case, the fiscal sponsor is the applicant and, if a grant is awarded, it would be the organization that contracts with the City of Richmond and is legally liable for all aspects of the contract including program implementation, fiscal management, and communication with the City regarding subgrantee or fiscal partner activities. The fiscal sponsor must be in good standing with the California Department of Justice and the California Secretary of State at the time of application and throughout the term of the grant.

The fiscal sponsor would be expected and authorized to oversee and manage all aspects of the contract including finances and to monitor and ensure implementation 1 Entities included in Article 15, Section 5b include West Contra Costa Unified School District, Richmond libraries, Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority and Richmond YouthWORKS.
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of program activities of contracted or collaborating agencies. An eligible public organization must apply on its own behalf and may not use a fiscal sponsor.

Use of Grant Funds
The City shall only use monies from the Fund for services provided to:
• Children (birth to 12) and youth (ages 13 to 17) and their caregivers; • Disconnected transitional-aged young adults (ages 18 to 24 years) who are most impacted by harm, inequity and lack of access to support and services and, when relevant, their caregivers, or;
• As part of programs that predominantly serve children, youth and disconnected transitional-aged young adults within those ages and their caregivers. • The populations that are prioritized by the Fund included but are not limited to:
• System-involved young people;
• Young people who have been pushed out of school;
• Young people who themselves or whose families are homeless or threatened by homelessness;
• Young people living in poverty;
• Immigrant and undocumented children, youth and families; • Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) children, youth and families;
• Teen parents and families, including single mothers;
• Young people with poor physical, mental, emotional and behavioral health outcomes and disabilities;
• Families with children and youth who are impacted by the criminal justice system and/or who have family members who are incarcerated; and/or • Families with children and youth who are involved in or transitioning from foster care, juvenile justice, criminal justice or special education systems.

Funds may NOT be used for:
• Services provided by the Police Department, Sheriff, other law enforcement agencies, Courts, District Attorney, Public Defender, City Attorney or Fire Department; detention or probation services mandated by state or federal law; or public transportation, except to the extent that transportation may be needed to access eligible services supported by the Fund;
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• Services provided by the West Contra Costa Unified School District, Richmond libraries, Office of Neighborhood Safety, Richmond Promise College Scholarship Program, Richmond Housing Authority and YouthWORKS, except for collaborations between the above-mentioned entities and community-based organizations and programs that meet the goals and eligible uses of the Fund (see Eligibility section for definition of collaboration – entities listed in this section can apply as a collaborative or single entity as long as the definition of collaboration is met);
• Any service that primarily benefits adults over 24 years; • Any service for which a fixed or minimum level of expenditure is mandated by state or federal law, to the extent of the fixed or minimum level of expenditure; • Acquisition of any capital item not for primary and direct use by children or youth; acquisition, other than by lease for a term of ten years or less, of any real property; or maintenance, utilities or any similar operating costs of any facility not used primarily and directly by children or youth, or of any recreation or park facility, library, or hospital;
• Capital expenditures for housing, or rent subsidies;
• Primary and specialized medical and direct mental health services; however, prevention, education, and other behavioral and mental health support services are eligible for funding;
• Income supports that supplant state or federal benefits or post-secondary tuition assistance;
• Political campaigning or lobbying;
• Subsidization of existing contracts;
• Repayment of existing debt or pre-existing tax liens or obligations; • Advancement of certain sectarian, politically partisan, or religious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated group);
• Legal, loan, or bank fees;
• A project or program which is clearly intended for commercial gain; • A project or program that occurs before or after the grant award period; or • For businesses established for personal benefit or profit. 372

Type of Applicants
A – Organization with Budgets Under $175,000
Grant Level A is intended to support small and grassroots organizations, including organizations that have recently obtained 501(c)(3) status after previously operating under a fiscal sponsor. Organizations with an annual budget under $175,000 must apply under this grant level.

B – Organizations with Budgets Between $175,000 and $499,999 Grant Level B supports medium-sized organizations with annual budgets between $175,000 and $499,999 and is intended for organizations with more established administrative capacity while still ensuring accessibility for those growing their infrastructure. Organizations that fall within this budget range must identify/apply as B applicant.

C – Organizations with Budgets $500,000 and above
Grant Level C supports larger organizations with annual budgets of $500,000 and above.

This level is intended for organizations with established administrative, financial, and programmatic infrastructure capable of managing higher award amounts. Organizations whose current or most recent fiscal/calendar year budget is $500,000 or greater must identify/apply under C applicant.

Budget Verification and Fiscal Sponsorship
RFCY staff will verify every applicant’s eligibility using audits, reviewed financial statements, IRS Form 990 filings (990N/990EZ/990), and/or income statements, as applicable.

Organizations without 501(c)(3) status are required to apply using a fiscal sponsor.

Organizations with 501(c)(3) status may elect to apply with or without a fiscal sponsor.

When an organization applies with a fiscal sponsor, the fiscal sponsor’s overall organizational budget will not be used to determine grant level eligibility. If awarded, the City will enter into the grant agreement with the fiscal sponsor, consistent with requirements applied to all sponsored applicants.
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Funding Amounts
Funding Parameters
Grant award amounts will be based on the scope and scale of services proposed.

This includes how often services are offered, how many children and families are served, the number of service locations, staffing capacity, and the experience and expertise involved.

Applying based on a program budget focuses on the cost and impact of one specific service, while applying based on an organizational budget focus on the size and capacity of the organization as a whole.

PGM leans toward program budget logic because it centers the work, not the institution. Although financial statements will require documentation to determine what group (A, B, or C) for equity in the review process, It doesn't determine, however, the grant award towards the program/project.

Applicants may request up to100% of the project/program budget, so long as the request does not exceed the maximum grant request by applicant type as outlined below:

Level A Applicants
• Level A applicants may apply for a minimum of $10,000 and up to $25,000.

Level B and C Applicants
• Level B and C applicants may apply for a minimum of $10,000 and up to $50,000. 374

Summary Table By Application Type
A
(Budgets at or under
$175,000)
B & C
(Budgets over
$175,000)
Maximum
Grant Request $25,000 $50,000
Financial
Statements See Information and Requirements Below
Grant awards will be intentionally distributed across Grant Levels A, B, and C. This prevents one group (especially large organizations) from dominating awards.

Grant Level Allocation
A (<175K) ~ 6-7 awards ~ $166,667
B ($175K–$499K) ~ 3 awards ~$166,667
C ($499K and above) ~ 3 awards ~$166,667
Financial Statements
All financial statements (i.e., audited/reviewed financial statements or 990s/990Ns or income statements) must be from no earlier than 2023. If an applicant is a public organization, other than the City of Richmond, the applicant must submit proof of the existence of an independent audit. If applying with a fiscal sponsor, the applicant must submit the fiscal sponsor’s financial statements.

If your organization is in the process of obtaining your audited OR reviewed financial statements, but the audit and financial statements will not be complete before the grant deadline, you will be able to submit proof of a contract with a Certified Public Accountant (CPA) as part of your application submission. In the Organization and Proposal Information section of the proposal, provide a copy of your contract or engagement letter with a CPA as proof that an audit of your organization will be conducted, and include the expected date of completion as part of proof. All audited financial statements must be completed and delivered to RDCY by June 30, 2026 (electronic copy via email to [email protected]). 375

Matching Funds
Matching Funds refers to all program funding above the RFCY award that are necessary to provide the services at the proposed levels. Proposals must demonstrate, and if awarded will be held accountable for, raising and documenting funding that equals at least 15% of the RFCY grant award match. This 15% match of RFCY program funding must be a cash or in-kind match that supports the program. Grantees may NOT use one RFCY grant as a match, however, other City of Richmond grants can be used.

Funding Period
This RFP represents a one-year grant cycle. The contract is for a one-year period (July 1, 2026, through June 30, 2027). Applicants will not receive their first disbursement of funds until they submit all required contract documents. After all contract documents are received it can take approximately 10-12 weeks before the contract is executed.

Applying for Funding/ Completing Your Proposal
The RFCY application process is entirely online through Submittable http://richmondca.submittable.com/ and must be completed and submitted through the online application system to be considered for funding. The online application will consist of the following elements:
1) Organizational Overview
2) Organization Story and Program Summary
3) Program Design
4) Outcomes and Impact
5) Budget
6) Program Projections
Example: An organization is seeking $50,000 from RFCY to run a program. If awarded a $50,000 grant from RFCY, the organization would be held accountable for raising and documenting a minimum of 15% match of the grant award which is $7,500.
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The Proposal Instructions section will provide detailed instructions on completing the application, and the additional submission of forms required by the City of Richmond, Richmond Fund for Children and Youth. Be sure to read these instructions carefully.

Pre-Proposal Meetings and Technical Assistance Information Pre-Proposal Meetings (Bidders’ Conferences)
To provide general information and guidance to all potential applicants, RFCY will hold one virtual Pre-Proposal Meeting (Bidders’ Conferences). All potential applicants are strongly encouraged to attend the pre-proposal meetings. A video of the preproposal meeting will be available on the RFCY grants webpage at www.ci.richmond.ca.us/RFCYGrants. This meeting will occur on or before the week of Monday, February 2, 2026. RDCY staff will post information on the City website and send out information through its mailing list.

Opportunity to Submit Questions and General Technical Assistance by Email The City, recognizing the technical, skill-based components of a grant application process, may provide free technical assistance/capacity-building in 2026 prior to the application due date. The dates and times of all subsequent support will be shared via the City’s RDCY website and sent out to the RDCY mailing list and all current grantees, separate from this RFP. Although recommended, organizations are not required to attend any of the capacity-building workshops offered by the City.

Important Dates
These dates are tentative and subject to change:

Request for Proposal (Application) Timeline

TASK DATE
Request for Proposal Release Friday, January 30, 2026
Information Session Wednesday, February 4, 2026
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Applications Due Friday, March 13, 2026, at 11:59 p.m. PDT Application Review and Scoring March - April 2026
Grant Award Notification May 2026
Grant Award Period July 1, 2026 - June 30, 2027
Funding Core Needs
The Community Needs Assessment (CNA) process provided an overview of current data and findings related to children, youth, and their families in Richmond, and North Richmond, California – specifically as related to the focus of the Richmond Fund for Children and Youth. Input was gathered through focus groups and interviews with youth, parents/guardians and providers, surveys, forums, and the review of multiple reports and secondary data resources. The CNA, which guided the development of the Strategic Investment Plan (SIP), identified five core needs for investment. Needs were identified by synthesizing these data sources and surfacing issues that were raised across multiple groups and subgroups and within the framework of the legislation informing the Richmond Kids First Initiative.
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Proposal Instructions
The RFCY application process is entirely online through the Submittable platform via http://richmondca.submittable.com/ by 11:59 p.m. PDT on Friday, March 13, 2026.

All proposals must be completed and submitted through the online application system to be considered for funding. The inability to adhere to the requirements below may impact on an organization’s overall scores.

Organizations may submit no more than one (1) grant application. Following the Overview applicants will complete the Narrative.

The Narrative must include the following elements, presented in the order listed below. Reviewers will score the Proposal Narratives based upon the adequacy and thoroughness of the response to the RFP requirements and according to the following point system2
:

Narrative Element Points
Organization Story and Program Summary 20 Points
Program Design 35 Points
Outcomes and Impact
Budget
Richmond Based Organizations
25 Points
20 Points
10 Extra Points
Total 100
You may enter your application over multiple sessions. Remember to save often and log out when you have finished a session. Please review the elements of your application before submitting. It is recommended that you wait until the entire application is complete before submitting each form. Once you submit, you will not be able to edit any of your work.

Application questions can be found here:
https://www.ci.richmond.ca.us/DocumentCenter/View/78402/ProposalQuestions 2 This point system applies only to the scoring of the narrative section. The scoring committee will use this score along with other criteria, including but not limited to service location, service to priority populations, strategic alignment, past performance, and reasonableness of budget and activities, when making funding recommendations.
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For more information regarding scoring of the application, see the Evaluation of Proposals section.
380

Application Documents Required
The following materials must be submitted as part of a completed application packet (feel free to use this section as a check-list):

A. Completed online application, including budget (all sections completed, and questions answered).

B. Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service) or fiscal sponsor’s corresponding documents C. Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N for tax-exempt organizations whose gross receipts are typically $50,000 or less or fiscal sponsor’s corresponding documents. Faith-based organizations may submit reviewed or annual financial statements.

D. List of Board of Directors and affiliations or fiscal sponsor’s corresponding documents
E. Letter describing and authorizing collaboration (if with a governmental entity), if applicable
F. Signed agreement between the organization and the fiscal sponsor, if applicable
G. All costs incurred in the preparation of an application are the applicant’s responsibility.

Proposal Due Date
You must complete and submit all required forms and uploads by 11:59 p.m. PDT on Friday, March 13, 2026. Proposals received after this deadline will be deemed ineligible and will not be considered. This deadline will be strictly enforced. Applicants are responsible for submitting proposals with sufficient time and assume all risks associated with late or last minute submissions.

All proposals must be submitted online through the Submittable platform. Proposals not successfully submitted and received by the stated deadline, including incomplete or attempted submissions, will not be considered. The City is not responsible for technical difficulties, system errors, or connectivity issues. Proposals submitted by mail, email, or fax will not be accepted.
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City Of Richmond/Richmond Department For Children And Youth Rights and Reservations
By submitting a proposal, an applicant authorizes RDCY to verify any information the proposal contains. At any time before a contract is issued, RDCY may conduct site visits, interviews, and/or undertake other means to verify applicants’ provision of services before making a final determination of grant awards. RDCY has the right to disqualify applicants whose proposals present false, inaccurate, or incorrect information or are incomplete in any fashion.

Once a final award is made, all RFP responses, except financial and proprietary information, become a matter of public record and shall be regarded by the City as public records. To withhold financial and proprietary information, please label each page as "confidential" or "proprietary". Although a document may be labeled "confidential" or "proprietary", information is still subject to disclosure under the Public Records Act and is, at the City's discretion, based on the potential impact of the public’s interests whether to disclose "confidential" or "proprietary" information.

The City shall not in any way be liable or responsible for the disclosure of any such records or portions thereof if the disclosure is made pursuant to a request under the Public Records Act.

If an inadequate number of proposals are received or the proposals received are deemed nonresponsive, not qualified, or not cost effective, the City may at its sole discretion reissue the RFP.

Funding Recommendations and Contract Negotiation
Proposal Review Process
The City’s goal is to fund qualified organizations that provide needed services to children and youth in Richmond and North Richmond through a fair and transparent process.

All proposals submitted by the deadline will first be reviewed by RDCY staff for completeness, responsiveness, and eligibility. Eligible applications will then be evaluated and scored by an RFCY Review Committee, which may include Oversight Board members, City staff, external partners, and community members. 382

Committee members will score proposals using the published evaluation criteria.

Scores will be averaged and used to ranking proposals. Based on these rankings, the Committee will make funding recommendations to the RFCY Oversight Board.

The Oversight Board will review and approve funding recommendations at a public meeting, consistent with the RFCY Strategic Investment Plan, and will forward approved recommendations to the Richmond City Council for final approval.

Applicants may not contact or attempt to influence City Council members, Oversight Board members, Review Committee members, or City staff outside of designated contacts during the RFP process. Any attempt to do so may result in disqualification. 383

Rejection of Proposal Elements
The City reserves the right to reject any or all proposals, whether minimum qualifications are met, and to modify, postpone, or cancel the RFP without liability, obligation, or commitment to any party, firm, or organization. In addition, the City reserves the right to request and obtain additional information from any candidate submitting a proposal. A proposal may be rejected for any of the following reasons:
• Proposal received after 11:59 p.m. on Friday, March 13, 2026, PDT • Proposal not containing the required elements, exhibits, nor organized in the required format
• Proposal considered not fully responsive to this RFP
• Proposal not in compliance with the City of Richmond with • contracting procurement policies, city ordinances, and legal requirements • Organization has not completed a grant term in previous years • If you fail to produce in a single FY, City has the right to rescind the rest of your grant award.

Evaluation of Proposals
The following specific criteria and the points3 for each criterion, for a total of 100 points, will be used in evaluating and rating the proposals.

ORGANIZATION STORY AND PROGRAM SUMMARY................................. 20 POINTS • Clearly explains why and how the organization was formed and the specific needs addressed
• Thoroughly describes how Richmond youth and families are supported through the program
• Comprehensively explains services in a way that is easy to follow, direct, and understandable
• Demonstrates culturally competent and inclusive services for diverse backgrounds of Richmond’s children, youth, and families
3 Proposers with a physical office located within the City of Richmond will receive an additional ten (10) points during the proposal evaluation process.
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• Includes logistical details such as years of service and relevant experience working in the community
PROGRAM DESIGN ..........................................................................................35 POINTS • Clearly and comprehensively describe the overall purpose of the program • Clearly explain the population being served, why they are the focus, and how their needs are being addressed
• Describe all program activities, timelines, and core components, showing the use of evidence-based or promising practices
• Provide clear staffing plans, including staff roles, responsibilities, and contributions to program delivery
• Specify how often services will occur, when they will take place, and in which locations the programming will happen
• If applicable, describe any partnerships or collaboration with other community organizations or systems of care
• Explain how participants will receive additional support outside of the main program services when needed
OUTCOMES AND IMPACT…........................................................................... 25 POINTS • Provide a clear and in-depth explanation of the goals, objectives, and potential impacts the program will have on youth and their families • Accurately describe methods of measuring success, including a clear evaluation plan that aligns with program activities and flows logically • If the program has been implemented before, clearly explain past impacts, lessons learned, and areas for growth, as well as any plans to expand or improve based on previous experience
REQUIRED RESOURCES AND BUDGET REQUEST..........................................20 POINTS • All required documents have been submitted as part of the proposal. 385

Contract Negotiations
During contract negotiation, RFCY staff will work with organizations to develop and/or update scopes of work, program outcomes, timelines, demographics and activity reports, and budgets. Staff will ensure that contracts meet the goals, objectives and policies of RFCY and the Oversight Board.

Once awarded, all grantees must use the Submittable online reporting system to report scope of work activities, demographics, budget, program activities, enrollment, attendance, and invoices. Grantees are also required to submit quarterly progress reports in a timely manner.

All grantees must participate fully in the RFCY independent evaluation process so that meaningful data may be gathered to report to all parties interested in RFCY.

Participation may include attending trainings and workshops, collecting participant survey data, gathering adequate data on effort and results at the evaluator’s request, and hosting site visits.

Organizations are also required to attend RFCY grantee convenings and other RFCY informational technical assistance, training and service coordination meetings.

City of Richmond General Terms and Conditions
Background Checks: Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations.

Limitations: All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness.

The application and the selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the City and the applicant organization.

If the City selects a grantee pursuant to this RFA, any legal rights and obligations between the successful applicant, if any, and the City will come into existence only when a grant agreement is fully executed by the parties, and the legal rights and obligations of each 386

party shall at that time be only those rights and obligations which are set forth in the grant agreement and any other documents specifically referred to in that grant agreement.

Each organization submitting applications in response to this RFA agrees that the preparation of all materials for submittal to the City are at the organization’s sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate. In addition, each organization agrees that all documentation and materials submitted in response to this RFA shall remain the property of the City and may be used by the City for any reason whatsoever. In accordance with California law relating to access to public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information.

Award: The City reserves the right to accept or reject any or all applications, to alter the selection process in any way, to postpone the selection process for its own convenience at any time for any reason whatsoever, to waive any defects in any application, to issue a new RFP at any time, or to provide a grant to any organization it deems appropriate in its sole and absolute discretion within or outside of the RFP evaluation process. City reserves the right to terminate a grant agreement within sixty (60) days without cause. All materials submitted become the property of the City and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements, including the Public Records Act.

Federal, State and Local Laws: As part of the RF process, the selected grantee will be required to comply with all applicable federal, state and local laws, including the City of Richmond’s Nondiscrimination Ordinance (Chapter 2.28), Business Opportunity Ordinance (Chapter 2.50), Local Employment Program Ordinance (Chapter 2.56), and Living Wage Ordinance (Chapter 2.60), if applicable. Please contact the City Attorney’s office for further information regarding the above requirements. 387
*Current ECIA grantee
**Current RFCY grantee
***Current RFCY & ECIA grantee
1 Attachment 2: FY 2026-27 Richmond Fund for Children & Youth Grant Program Evaluation Matrix & Ranking
GROUP A: Organizations with Annual Budgets under $175,000 GROUP B: Organizations with Annual Budgets between $175,000 and $499,999 GROUP C: Organizations with Annual Budgets $500,000 and above 388
*Current ECIA grantee
**Current RFCY grantee
***Current RFCY & ECIA grantee
2 GROUP C: Organizations with Annual Budgets $500,000 and above (Continued) 389
1 RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA APPROVING

GRANT AWARD RECOMMENDATIONS FROM THE RICHMOND FUND FOR CHILDREN & YOUTH (RFCY) OVERSIGHT BOARD FOR FY 2026-2027 TO 14 YOUTH-SERVING

NONPROFIT ORGANIZATIONS IN A TOTAL AMOUNT NOT TO EXCEED FOUR HUNDRED AND NINETY-SEVEN THOUSAND DOLLARS ($497,000); AND AUTHORIZING THE CITY

MANAGER OR THEIR DESIGNEE TO NEGOTIATE AND EXECUTE GRANT SERVICE

AGREEMENTS WITH APPROVED GRANTEES
WHEREAS, On June 5, 2018, Richmond voters approved Measures E and K, known as the Richmond Kids First Initiative, which approved a City of Richmond Charter Amendment (Article 15); and
WHEREAS, the Charter Amendment required (1) the creation of a Department of Children and Youth (Department), (2) provided for increased and dedicated funding for youth programs and services through the establishment of the Richmond Fund for Children and Youth (Fund), (3) established a 15-member Oversight Board to oversee the Fund, and (4) required the development of a community needs assessment that would inform a three-year Strategic Investment Plan which will guide a “fair and open” grant-making process; and WHEREAS, the Department facilitates the allocation of funds for youth-serving organizations by administering an open and fair application process that is in compliance with the policies adopted by the Oversight Board; and.

WHEREAS, the Oversight Board is responsible for overseeing the annual grantmaking process of the Fund, monitoring the Department to ensure it operates in the best interests of the community, developing a Strategic Investment Plan every three (3) years, and facilitating an annual evaluation of the Fund and funded programs; and
WHEREAS, the Oversight Board helps guide funding for youth-serving organizations by developing policies, monitoring, and ensuring that the Fund is managed in a manner accountable to the community; and.

WHEREAS, Article 15 Section 2 of the City of Richmond Charter of the requires the Fund be maintained separate and apart from all other City funds and shall be appropriated annually at the time of the City’s budget adoption; and
WHEREAS, the City of Richmond is required to set aside a portion of the annual actual unrestricted general purpose revenues of the City to be transferred in the amounts specified below:
 For Fiscal Year 2023-2024, and each fiscal year thereafter through Fiscal Year 2037- 2038, set aside for the Fund an amount equal to three percent (3%) of the City’s annual actual unrestricted general purpose revenue’s and
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2 WHEREAS, the Department spearheaded a new pilot program in partnership with local community stakeholders; and
WHEREAS, this collaboration resulted in a new grants program, the Richmond Fund for Children and Youth Participatory Grantmaking Program Pilot; and WHEREAS, the eligible organizations were required to have 501(c)(3) tax status and provide services to Richmond and/or North Richmond residents; and WHEREAS, the application for this grant cycle of funding was released on January 30, 2026; and
WHEREAS, applications were due on March 13, 2026, and sixty-seven (67) applications were submitted totaling approximately $1.8 million in funding requests annually; and WHEREAS, after review by City staff for completeness, sixty (60) applications were forwarded for review and scoring by the Oversight Board Grant Review Committee; and WHEREAS, the Board recommends to the City Council that grants be awarded to the following fourteen (14) programs, for a total award amount not to exceed $497,000 annually; and
Group A:

Organization budgets
under $175,000
Organization
Recommended
Award Amount
House of Loving Hands $ 15,000
Loved Twice $ 24,500
Empowering Youth Through Music (Fiscal Sponsor:

Richmond Police Activities League, Inc.) $ 10,000
The Black Neighborhood $ 25,000
Richmond Steelers Youth Football and Cheer: A New
Generation Inc.
$ 25,000
TOTAL $99,500
Group B:

Organization
budgets between
$175,000 and
$499,999
Organization
Recommended
Award Amount
New Life Movement $ 50,000
Saving America’s Youth (Fiscal Sponsor: New Life
Movement) $ 50,000
West County Salesian Youth Club $ 40,000
Things That Creep $ 7,500
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3 TOTAL $147,500
Group C:

Organization Budgets
$500,000 and above
Organization
Recommended
Award Amount
Desarrollo Familiar, Inc. dba Familias Unidas $ 50,000
East Bay Center for the Performing Arts $ 50,000
Nystrom Elementary (Fiscal Sponsor: West Contra
Costa Public Education Fund)
$ 50,000
Scientific Adventures for Girls $ 50,000
Watershed Project $ 50,000
TOTAL $250,000
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Richmond, California approves grant award recommendations from the Richmond Fund for Children and Youth (RFCY) Oversight Board for FY 2026-2027 to 14 youth-serving nonprofit organizations in a total amount not to exceed $497,000.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or their designee, to negotiate and enter into grant service agreements with the recipient organizations and to provide oversight to assure that deliverables are met and that activities and expenses are consistent with the intent of each agreement.
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May 26, 2026
Community Development
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Community Development Director
Tamara Walker, Deputy Director of Community ServicesEmployment and Training Samantha Carr, Environmental Manager
Beatriz Guerrero Auna, Transformative Climate
Communities (TCC) Project Coordinator
Subject: Submit Applications for Bay Area Air Quality Management District Grant Programs
FINANCIAL IMPACT: City staff are proposing to submit multiple Bay Area Air Quality Management District REPAIR (Reinvesting
Penalties for Air Improvement and Resilience) program
grants as a Lead Applicant for one Catalyst Grant (up to $15 million) and one Opportunity Grant (up to $5 million), and as a Co-Applicant on two additional Opportunity
Grant proposals (up to $5 million each).

These are competitive grant opportunities and no funding is guaranteed at this stage. There is no immediate impact on the General Fund associated with submitting these
applications. If awarded, grant funds would support
eligible project costs.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Community Development Department is
collaborating with Public Works and Economic
Development Departments and over 15 organizations to
apply for multiple BAAQMD REPAIR program grants.

This grant programs funds projects designed to reduce
air pollution or mitigate its impacts, improve public health outcomes, and build economic resilience for a just
AGENDA
REPORT
393

May 26, 2026
transition away from the harmful effects of a fossil fuelbased economy.

City staff is seeking City Council authorization to submit these multiple applications and authorize the City
manager to execute the grant agreement and other
agreements necessary to carry out the projects funded.

RECOMMENDED ACTION: ADOPT a resolution to AUTHORIZE the submission of multiple applications for Bay Area Air Quality
Management District (BAAQMD) Reinvesting Penalties
for Air Improvement and Resilience (REPAIR) Program
grants and AUTHORIZE the city manager or their
designee to adjust project budgets, scopes, and
allocations as needed for application completeness and, if awarded, to execute agreements with BAAQMD and
co-applicants to implement projects receiving grant funds – Community Development (Lina Velasco/Beatriz
Guerrero 510-620-5450).

DISCUSSION:

BAAQMD Bay REPAIR Grant Program Overview
The Bay Reinvesting Penalties for Air Improvement and Resilience (REPAIR) Local Community Benefits Fund provides grant funding derived from Bay Area Air Quality Management District (BAAQMD) Community Benefits Penalty Funds and other enforcement actions. The program supports projects that address air pollution, public health, and economic resilience, particularly in communities disproportionately impacted by environmental burdens.

Bay REPAIR Program Goals
The program is designed to:
 Reduce air pollution and mitigate associated health impacts  Improve public health outcomes
 Build economic resilience to support a just transition away from fossil fuel dependence
 Advance integrated, community-centered projects
 Strengthen community-led and collaborative solutions
Bay REPAIR Grant Types and Funding Levels

1. Seed Grants: $100,000–$200,000 for small-scale projects led by nonprofit organizations only.

2. Opportunity Grants: $500,000–$5 million for multi-stakeholder collaborations, supporting one or more projects. Led by nonprofit organizations, unions, school districts, California Native American Tribes, or local government agencies.

3. Catalyst Grants: $10–$15 million for large-scale, multi-project collaborative initiatives. Led by nonprofit organizations, unions, school districts, California 394

May 26, 2026
Native American Tribes, or local government agencies.

Both Opportunity and Catalyst Grants require partnerships between a Lead Applicant and one or more Co-Applicants. Each applicant can only be a Lead Applicant for one application per grant type.

Bay REPAIR Eligible Strategies and Project Types
All funded projects require alignment with at least one of the following strategies:
 Reduce air pollution and improve health outcomes
 Build economic resilience for a just transition
Eligible project types include, but are not limited to:
 Indoor air quality improvements
 Energy efficiency upgrades
 Air pollution monitoring
 Emissions reduction and exposure mitigation strategies  Public health initiatives
 Just transition and workforce development efforts
Timeline
 January 29, 2026: Applications opened
 May 29, 2026: General application deadline
 Summer–Fall 2026: Air District Board review and funding recommendations  Late 2026–2027: Grant agreements executed and project implementation begins City Applications Background
Since early November 2025, over 35 meetings have been hosted with City Departments and with non-profits, businesses, and residents, to share information about the Bay REPAIR program, brainstorm about potential projects, and develop specific projects, as well as their narratives, budgets, and measurable outcomes.

On December 9, 2025 and December 16, 2025, two meetings were hosted by City of Richmond with staff and organizations who were interested in putting together applications to identify aligned interests and coordinating potential applications.

Organizations who were interested in partnering with the City, submitted their project description and potential funding requests through a form that was shared by the City through emails and meetings.

The City received 25 project requests for consideration under the Bay Area Air Quality Management District (BAAQMD) Reinvesting Penalties for Air Improvement and Resilience (REPAIR) Program. Based on program eligibility requirements, funding limitations, and application constraints, 15 projects were selected for inclusion in proposed grant applications. The City is currently participating in four prospective REPAIR grant applications, including one Catalyst Grant application and one Opportunity Grant application as Lead Applicant, and two additional applications as a 395

May 26, 2026
Co-Applicant.

City staff attended a networking session for Richmond and surrounding communities on March 16, 2025, organized by the Air District and met other organizations that were looking for potential partnerships, one of them becoming the Opportunity Grant partnership led by the non-profit Cool the Earth as Lead Applicant.

Proposed Application Summaries

1. Catalyst Grant: Richmond Rising Together
Total funding request (maximum): $15 million
Approximate City of Richmond requested funding: ~$7.2 million Lead Applicant: City of Richmond
Co-Applicants: GRID Alternatives (GRID), Groundwork Richmond, LifeLong Medical Care, MCE, Rich City Rides, Richmond Community Foundation, Richmond Trees, Rising Juntos, RYSE, Inc, The Black Neighborhood, The Watershed Project, STEAM the Streets, UC Berkeley, Center for Global Healthy Cities.

Project Description
Richmond Rising Together is a comprehensive, community-driven initiative that integrates clean mobility, energy resilience, solar and energy efficient housing improvements, public health, workforce development to reduce air pollution and improve health outcomes in frontline communities. Through a coordinated, multipartner approach, the project advances a just transition by combining infrastructure investments with community-based programming, data collection, and inclusive engagement strategies. The initiative prioritizes environmental justice by directing resources to residents disproportionately impacted by pollution and climate vulnerabilities, while building long-term community capacity and economic resilience.

Key components include (Attachment 1):
 Collaborative Tree Planting
 Total Transit Access Pilot Program
 Richmond Moves continued operations
 Resilient Homes Roof Repairs
 Mobile Energy Storage System.
 MLK Resilient Community Center construction documents  Asthma Health Promoters Expansion.
 Youth Fellows Program continuation.
 Advanced Energy Homes.
 RYSE Resilience Center Programming.
 Environmental Data Fellowship.
 Richmond ACT - Community-led Assessment
 Media Campaign & Engagement by STEAM the Streets
 Evaluation by UC Berkeley, Center for Global Healthy Cities. 396

May 26, 2026

2. Opportunity Grant: CONNECT Parchester
Co-Applicants: City of Richmond, Meritage Homes, and Parchester Village Neighborhood Council
Lead Applicant: City of Richmond
Total Funding request (maximum): $5 million
Approximate City of Richmond requested funding: ~$3.75 million Project description.

The proposed project will design and construct a multi-use path (bicycle and pedestrian) along Giant Highway, connecting the Parchester Village neighborhood from Griffin Drive to Point Pinole Regional Park. This project will advance environmental justice (EJ) priorities by improving safe, active transportation access for a historically underserved community with limited mobility options and existing infrastructure gaps. Parchester Village, originally developed as one of the first neighborhoods in California to provide homeownership opportunities to African American residents, continues to face legacy challenges including underinvestment in infrastructure, limited transit access, and environmental burdens. The project will provide a safe, accessible, and low-emission transportation corridor that reduces reliance on vehicle travel, improves air quality, and enhances public health outcomes. By connecting residents directly to regional open space, shoreline trails, and recreational amenities, the project supports increased physical activity and equitable access to natural resources. The proposed improvements will also address existing gaps in pedestrian and bicycle infrastructure along Giant Highway, where current conditions limit safe travel options despite proximity to major regional assets.

3. Opportunity Grant: Richmond Resilience Works
Co-Applicants: City of Richmond, RPAL, GRID Alternatives, MCE, Net Electric Lead Applicant: To be determined
Total Funding request (maximum): $5 million
Approximate City of Richmond requested funding: ~$3,000,000 Project Description
Richmond Resilience Works is a community-based workforce, clean energy, and environmental justice initiative led by the Richmond Police Activities League (RPAL), in partnership with the City of Richmond Employment and Training Department’s RichmondBUILD/YouthBUILD, MCE, Net Electric, GRID Alternatives, local contractors, and other community partners. The project will create paid training, transitional employment, and career pathways for underserved and vulnerable populations while expanding access to solar energy and clean energy improvements for low-income households, seniors, individuals with disabilities, nonprofit organizations, and environmentally burdened communities throughout Richmond focused on solar readiness, healthy homes improvements, basic weatherization, and pre-electrification preparation activities that help remove barriers preventing 397

May 26, 2026
residents from accessing existing solar and clean energy programs.

4. Opportunity Grant: Healthy Communities, Clean Transportation Initiative Co-Applicants: City of Richmond, MCE
Lead Applicant: Cool the Earth
Total Funding request (maximum): $2 million - $3 million Approximate City of Richmond requested funding: ~$360,000 Project Description
The City of Richmond will serve as Co-Applicant in partnership with Cool the Earth (Lead Applicant) for the REPAIR Opportunity Grant with Healthy Communities, Clean Transportation Initiative, a two-year program to expand equitable Electric Vehicle (EV) access, install low-cost residential charging at multifamily housing, and improve the reliability of publicly owned EV charging infrastructure in Richmond. City of Richmond’s role will focus on municipal authority, community trust building, institutional access, administrative capacity, and ownership of public charging assets. Technical site assessments for charger installations will be performed by MCE and its program administrator, CLEAResult; property owner outreach and enrollment, resident EV education, and incentive navigation will be led by Cool the Earth and other local organizations.

Final project scopes and budgets may be refined prior to submission based on partner coordination and technical assistance provided by the Air District. City staff is seeking City Council authorization to submit the above-mentioned applications and to authorize the City Manager or their designee to make such adjustments to ensure competitive and complete applications (Attachment 2).

CONCLUSION:

The proposed Bay REPAIR grant applications represent a significant opportunity to bring substantial external investment and additional resources into the City of Richmond to advance environmental justice, public health, clean transportation, climate resilience, and economic opportunity initiatives. If awarded, these grants would leverage regional funding to support critical infrastructure improvements, expand community-based programs and partnerships, strengthen workforce development efforts, and enhance services for residents disproportionately impacted by pollution and climate-related challenges. Participation in these collaborative applications will also position the City to build long-term capacity, deepen partnerships with community organizations and regional agencies, and accelerate implementation of priority projects that would otherwise require significant local funding resources.

DOCUMENTS ATTACHED:

Attachment 1 – Catalyst Grant project descriptions
Attachment 2 – Resolution
398
Attachment 2. Catalyst Grant Application Project Description Catalyst Grant: Richmond Rising Together
Total funding request (maximum): $15 million
Approximate City of Richmond requested funding: ~$7.2 million Lead Applicant: City of Richmond.

Co-Applicants: GRID Alternatives (GRID), Groundwork Richmond, LifeLong Medical Care, MCE, Rich City Rides, Richmond Community Foundation, Richmond Trees, Rising Juntos, RYSE, Inc, The Black Neighborhood, The Watershed Project, STEAM the Streets, UC Berkeley, Center for Global Healthy Cities.

Project description.

Richmond Rising Together is a comprehensive, community-driven initiative that integrates clean mobility, energy resilience, solar and energy efficient housing improvements, public health, workforce development to reduce air pollution and improve health outcomes in frontline communities. Through a coordinated, multipartner approach, the project advances a just transition by combining infrastructure investments with community-based programming, data collection, and inclusive engagement strategies. The initiative prioritizes environmental justice by directing resources to residents disproportionately impacted by pollution and climate vulnerabilities, while building long-term community capacity and economic resilience.

Key components include:
• Tree Planting. The City of Richmond, Groundwork Richmond, The Watershed Project, and Richmond Trees will engage residents, plant and care for 600 trees, and install 10 rain gardens to improve the urban canopy in the city. Groundwork Richmond and The Watershed Project (TWP) incorporate direct employment of Richmond residents into their green infrastructure installations and offer naturebased solutions skills-training programs for residents. By combining the work of three community groups, the project will be able to address significant gaps in urban tree canopy and create job training opportunities in multiple neighborhoods, including many areas that are considered Disadvantaged Communities under SB 535.
• Total Transit Access Pilot Program. This pilot program will be a collaboration with the Clipper BayPass program, operated by the Metropolitan Transportation Commission (MTC) and Bay Area Rapid Transit (BART). Through the Pilot, participants from partner workforce programs will receive a Clipper Card loaded with BayPass, which enables unlimited rides on all transit agencies in the San Francisco Bay Area. This includes BART, AC Transit, SF Bay Ferry, and others that serve Richmond. Participants will use BayPass for the duration of their participation in the workforce programs. Upon completion, the passes are transferred to the next cohort in participating in workforce development programs. The TTA Pilot aims to serve 300 participants annually for five years.

Upon completion, the program will benefit 1,500 Richmond residents. 399
Attachment 2. Catalyst Grant Application Project Description • Richmond Moves. Richmond Moves is a citywide, zero-emission, on-demand microtransit service operated by the City of Richmond. Launched in April 2022 as a 5.6-square-mile pilot, the service expanded in May 2025 to cover approximately 20 square miles — nearly the full city boundary. The service operates Monday through Friday, 7am to 7pm, with a fleet of 11 fully electric vehicles and 26 active drivers, connecting residents to BART, the Richmond Ferry Terminal, schools, job centers, and healthcare facilities via app or phone booking. Riders can book trips through app or by calling in. Since the citywide expansion, ridership has grown more than 110% year-over-year. In 2025, the service completed 86,000 rides — with 30% connecting directly to BART or the Richmond Ferry Terminal. Approximately 50% of Richmond Moves trips replace travel that would otherwise be completed by single occupancy travel, delivering measurable reductions in local air pollution and greenhouse gas emissions. Bay REPAIR funding will support continued operations of Richmond Moves for one additional year.
• Resilient Homes Roof Repairs. GRID Alternatives (GRID) in partnership with the City of Richmond and Marin Clean Energy (MCE), will provide home rehabilitation repairs, including cool roof replacements, partial roof repairs, and main panel upgrades in order to deliver an estimated 450 kW of solar power across to approximately 100 residential properties income-qualified families in Richmond, with particular focus on the Iron Triangle, Coronado, and Santa Fe neighborhoods that will enable income-qualified families to receive solar power.

This includes eligible areas in Richmond that rank 75 or above on the CalEnvironScreen 4.0 Map (Office of Environmental Health Hazard Assessment.gov). GRID partners with MCE to provide the electrical panel upgrades that are required before solar can be installed. MCE leads home assessments, energy efficiency installations, appliance electrification, and home rehabilitation to enable clean energy measure installation. GRID performs all the solar installation tasks from intake to installation and uses a unique workforce development model to allow for greater community benefits, particularly access to clean energy careers. All solar installations that will be performed as part of this project will be installed by expert GRID staff alongside local job trainees. • Mobile Energy Storage System. The City of Richmond is seeking funding to purchase one (1) RPS150 Mobile Energy Storage System (Mobile Energy System) to deliver clean, reliable, zero-emission power for City programs, projects, community events, and emergencies. The system is essentially a trailermounted unit equipped with rechargeable batteries that can store and supply electricity and supply power wherever it is needed. The unit includes a variety of electrical receptacles, enabling easy connection to regular and specialized power cables. The system’s initial deployment will support The Lot: Downtown Richmond Food Court. The system will be replacing diesel generators with electrical power that currently supplies power for City and community events, and reducing dependence on grid connections, improving air quality, and advancing 400
Attachment 2. Catalyst Grant Application Project Description the City’s sustainability goals. The system’s initial deployment will support The Lot: Downtown Richmond Food Court, a weekly pop-up food truck event attended by hundreds of people per week that activates an underutilized parking lot, supports small local businesses, and brings programming to the downtown/BART station area. The system will also be available at for other community events and programs such as Music on the Main and Spirit and Soul, as well as for emergency use where a source of power is needed augmenting the City’s resilient infrastructure. This resource will be provided at no cost to vendors or event organizers. The Public Works Department will oversee delivery, operation, maintenance, and deployment of the Mobile Energy System, making it available for use across departments and at various community sites. This investment will expand the City’s capacity to provide flexible, environmentally responsible power solutions while supporting public events and essential services, piloting a scalable model for zero-emissions municipal operations. • MLK Resilient Community Center. The proposed project will develop construction documents for the Resilient MLK Community Center as well as take the project through the environmental review process. The City will continue to conduct community engagement during the grant period, reporting ongoing progress to the community. The goal is to make the project ‘Shovel-Ready’ by having both the construction documents and environmental review completed so that the City can begin the bidding process for construction after the end of the grant period. By completing everything from schematic design through environmental clearance and construction documents, we significantly increase our competitiveness and eligibility for future construction-specific funding sources due to our high level of project readiness. The new MLK Center will replace a prior community center that was demolished in 2010 due to extensive water and structural damage that occurred during a major storm as well as vandalism that occurred after the storm. The community center was a gathering place for residents, particularly serving the community in the Coronado and adjacent Santa Fe neighborhoods on the south side of Richmond. It served local clubs, teams, and after-school programs for youth, as well as adults and seniors, and will also be able to support the whole community through climate emergencies (extreme heat, fires, among others) and emergency preparedness. • Asthma Health Promoters Expansion. LifeLong Medical Care (LifeLong), a Federally Qualified Health Center serving low-income communities since 1976, operates the William Jenkins Health Center (Jenkins) at the center of this community, where 92% of patients live below 200% of the federal poverty level and 73% identify as BIPOC. LifeLong will expand and strengthen its established Asthma Health Promoter program through Jenkins to serve high-risk patients and families through targeted home visits, and the broader Richmond community through health education, outreach, and resource navigation. Through a coordinated model that extends care beyond the clinic, licensed clinical providers at Jenkins will identify and refer high-risk patients for home visit services and provide clinical oversight to ensure services align with patients' care plans. 401
Attachment 2. Catalyst Grant Application Project Description LifeLong's community engagement team, working with Community Health Promoters recruited from the same neighborhoods, will deliver culturally and linguistically responsive outreach, structured home visits, and practical education to help families reduce indoor asthma triggers, improve air quality in the home, manage medications, reinforce Asthma Action Plans, and navigate follow-up care and remediation resources when environmental hazards are identified. The project will serve at least 20 high-risk households per year, with a goal of reaching 100 households over the five-year grant period. • Youth Fellows Program continuation. This project proposes the implementation of a comprehensive youth fellowship program aimed at fostering environmental literacy, civic engagement, and workforce development among youth in Richmond. The program will deliver a structured series of educational modules; which including: climate Equity, Community Organizing and Advocacy, Air Quality Impacts and Policies, and BAAQMD grant in-depth dive.

These modules will be complemented by targeted workforce development training such as job shadowing, resume and cover letter development, public speaking, social media strategy, and community engagement. Together, these components are designed to equip participants with both the knowledge and practical skills necessary to become informed leaders and advocates within their communities. With the goal of the youth fellows carrying their learned achievements forward recycling both their knowledge and their accomplishments to foster continued growth and impact within their communities wherever they go.

Fellows will participate in hands-on efforts such as organizing and joining community bike rides, providing bike safety and riding lessons, conducting park clean-ups, leading informational tables, and volunteering at BAAQMD-related projects and events. The fellowship will culminate in a community-facing capstone project in which youth fellows design and present creative works that examine local environmental challenges and highlight the role of the BAAQMD initiative in addressing them. Fellows will have the opportunity to explore a range of mediums media including visual art, video, and interactive installations to bring their projects to life. As part of the capstone experience, participants will share their insights with community members, showcasing their learning outcomes while demonstrating their contributions to advancing environmental awareness and equity.
• Advanced Energy Homes. This project will turn blighted homes into Advanced Energy homes that can provide first-time low- and moderate-income homeowners with homes that can not only affordable to buy but affordable also to live in. Our process prevents the issues caused by abandoned homes, brings neighbors together, and increases available affordable housing stock. We work with the community to identify priority sites, conduct environmental assessment and remediation, renovate the structures, install advanced energy features, connect to a virtual power plant network, and sell to first-time low- and moderateincome buyers. Advanced energy electric homes have high- performance heating and cooling systems as well as appliances so living in them makes it safer, 402
Attachment 2. Catalyst Grant Application Project Description healthier, and more comfortable while using less energy, which means lower utility bills than homes of comparable size. Because Advanced Energy homes do not burn any gas, the home has healthier, cleaner indoor air and is more environmentally friendly. Advanced energy homes are also construction- ready for solar and battery storage, and if it has a garage, can include a high-speed electric vehicle charger if they have a garage.
• Resilience Center Programming. RYSE will implement a Facilities & Environmental Health Pathways Program, a paid, hands-on workforce development internship engaging 10 Richmond youth (2 per year) in facility operations, air quality monitoring and management, and emergency preparedness. Through a 9-month internship based at the RYSE Resilience & Liberation Hub, participants will gain real-world experience maintaining a community-serving facility, improving indoor air quality systems, and supporting safe, healthy environments during climate-related events and emergencies.

Through peer-to-peer workshops and educational and outreach development, interns will engage at least 1,000 community members on emergency preparedness, air quality education, and reducing health impacts of poor air quality. Richmond faces disproportionate exposure to air pollution and increasing climate-driven emergencies, but many youth and families lack access to trusted, community-based resources and training to respond. The program will address this gap by preparing local young people to access and deliver critical environmental health and safety supports. In strengthening RYSE’s role as a Resilience Hub staffed by trained youth leaders, the project will build neighborhood-level capacity to respond to poor air quality events, reduce health risks for vulnerable residents, and create pathways into stable, non-extractive careers for young people. In doing so, our program will advance both immediate community health protection and build towards long-term economic resilience in Richmond.
• Environmental Data Fellowship. The Black Neighborhood (TBN) Community Environmental Fellows project is a focused youth leadership and community engagement pilot within the BAAQMD collaborative application. Led by TBN, this project creates a practical pathway for Richmond youth to build environmental justice knowledge, leadership skills, civic awareness, and public-facing experience while supporting selected resident-facing activities connected to the coalition’s broader work. Through two paid fellowship cohorts over a 3-year period, TBN will combine environmental justice learning, introductory data recognition and interpretation, professional guest instruction, field-based partner exposure, and public-facing coalition support in a practical and achievable model.

Each cohort will culminate in a Community Environmental Leadership Portfolio and final presentation or briefing that highlights fellows’ learning, partner experiences, and community-informed observations.
• Richmond ACT - Community-led Assessment. Richmond ACT: Advancing Climate Transformation Together is a multi-year initiative designed to address 403
Attachment 2. Catalyst Grant Application Project Description the climate needs of underrepresented families and advance health justice in Richmond, CA. Grounded in community-based participatory research, there will be collaboration with local environmental experts and residents most vulnerable to climate risks—low-income families, BIPOC communities, immigrants, and renters—to identify their clean energy needs and health equity priorities. The initiative has four key goals:

1. Enhance impacted residents’ understanding of climate health, air quality, and equity.

2. Assess the clean energy needs of vulnerable communities.

3. Develop a Richmond Climate Health Road Map, outlining community priorities and recommendations for climate equity, resiliency and energy efficiency.

4. Increase resident leadership and advocacy for climate health justice.

By directly engaging impacted residents, this initiative will identify community needs, build leadership, and tackle the structural barriers driving climate inequity.

It will increase access to programs that mitigate climate impacts and drive advocacy for policies and investments that prioritize Richmond’s most vulnerable communities. Primarily volunteer-led, Richmond ACT delivers cost-selective results while laying the foundation for sustainability and scalability. Focused on engaging underrepresented residents in building leadership and advocacy for climate health in Richmond, this initiative is critical to creating equitable, community-driven climate solutions. Project partners include Rising Juntos, Healthy & Active Before 5, and Urban Habitat, and others to be determined. • Media Campaign & Engagement. STEAM the Streets will produce high-quality, community-centered storytelling that highlights local air quality and climate solutions across Richmond. In Year 1, this work will focus on highlighting solar installations and energy-efficiency upgrades for low-income homeowners in partnership with MCE and GRID Alternatives, capturing real-time footage and stories that illustrate how clean energy investments are reducing emissions, lowering energy costs, and improving quality of life in frontline communities. In Year 2, this work will focus on highlighting RCF’s efforts to reclaim blighted homes, integrate advanced energy features, and make them available to lowand moderate-income first-time homebuyers. This work will illustrate how housing revitalization and energy efficiency can reduce emissions, improve living conditions, and expand access to sustainable homeownership opportunities in frontline communities. In Year 3, this work will focus on highlighting tree planting and rain garden installations, with a focus on neighborhoods most impacted by pollution. This work will illustrate how urban greening strategies can reduce air pollution, improve environmental health, and create more resilient and livable communities. In Year 4, this work will focus on highlighting LifeLong Medical Care’s Asthma Health Promoters Program, which delivers community-based education, outreach, and in-home support to residents impacted by asthma and poor air quality. In Year 5, this work will focus on highlighting efforts at the MLK Community Center, including the completion of construction documents and 404
Attachment 2. Catalyst Grant Application Project Description environmental review to support rebuilding a community center that was previously torn down. Through real-time footage and storytelling, this work will illustrate how thoughtful planning and redevelopment can contribute to healthier environments, improved community infrastructure, and long-term resilience in neighborhoods impacted by pollution. The campaign will bring increased visibility to these efforts, heighten awareness of available resources and solutions, and broadcast this local movement so that Richmond residents of all ages are more aware of and connected to the work happening in their community. • Evaluation. The UC Berkeley, Center for Global Healthy Cities will support the City and organization to evaluate the outcomes of the initiatives. 405
RESOLUTION NO. _____

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND

AUTHORIZING APPLICATIONS TO THE BAY AREA AIR QUALITY

MANAGEMENT DISTRICT (BAAQMD) BAY REPAIR (REINVESTING

PENALTIES FOR AIR IMPROVEMENT AND RESILIENCE) LOCAL

COMMUNITY BENEFITS FUND AND DESIGNATING THE CITY MANAGER

OR DESIGNEE TO EXECUTE RELATED DOCUMENTS AND

AGREEMENTS, IF AWARDED
WHEREAS, the Bay Area Air Quality Management District (BAAQMD) administers the Bay REPAIR (Reinvesting Penalties for Air Improvement and Resilience) Local Community Benefits Fund, which provides grant funding derived from enforcement actions to support projects that reduce air pollution, improve public health, and advance economic resilience in disproportionately impacted communities; and
WHEREAS, the Bay REPAIR program includes multiple grant types, including Catalyst Grants and Opportunity Grants, which support multi-partner, communitybased initiatives; and WHEREAS, the City of Richmond has collaborated with community-based organizations, public agencies, and other partners to develop multiple competitive grant applications under the Bay REPAIR program; and
WHEREAS, the City of Richmond intends to serve as Lead Applicant for one Catalyst Grant and one Opportunity Grant, and as Co-Applicant on additional Opportunity Grant applications; and
WHEREAS, the City Council wishes to delegate authority to the City Manager or designee to submit applications, and if awarded, to accept, negotiate, execute, and administer grant agreements and related documents with BAAQMD and project partners, and to make adjustments to project scopes, budgets, and allocations as necessary to meet program requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the submission of applications to the Bay Area Air Quality Management District (BAAQMD) Bay REPAIR Local Community Benefits Fund for one Catalyst Grant and multiple Opportunity Grants.

BE IT FURTHER RESOLVED that the City Manager or designee is authorized to adjust project scopes, budgets, and allocations as necessary prior to application submission and during grant negotiations, including incorporation of technical assistance provided by BAAQMD, to ensure competitive and complete applications. 406
BE IT FURTHER RESOLVED that, if awarded, the City Council of the City of Richmond designates the City Manager or designee to accept the grant funds and to execute any and all documents required or deemed necessary or appropriate to secure and administer the Bay REPAIR grant funds, including grant agreements and any amendments thereto.

BE IT FURTHER RESOLVED that the City Council of the City of Richmond accepts and appropriates the grant funds, if awarded, and City Manager or designee is authorized to execute agreements with co-applicants, partners, and other entities as necessary to implement the proposed projects.
--------------------------------------------------------------- I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on May 26, 2026, by the following vote:

Ayes:

Noes:

Abstentions:

Absent:
_____________________________

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
______________________

EDUARDO MARTINEZ
Mayor
Approved as to Form:
___________________________

SHANNON MOORE
Interim City Attorney
407

May 26, 2026
Community Development
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Avery Stark, Planning Manager
Subject: Contracts for On-Call Transcription Services for Public Meetings
FINANCIAL IMPACT: The proposed not-to-exceed $50,000 expenditure for each on-call contract is included within the approved
fiscal year 2025-2026 Planning Division budget and is
recovered through application fees (Account String:
15061219-400201).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

Community Development is requesting authorization to
enter into standing contracts for as-needed transcription services to assist in the preparation of meeting minutes for the Design Review Board, Planning Commission, and
Historic Preservation Commission, and larger community
workshops or meetings.

RECOMMENDED ACTION: ADOPT a resolution to APPROVE contracts with Anita L.

Tucci-Smith, Mary Lynn Porter, and Sherri L. Lewis for
on-call transcription services in an amount not to exceed $50,000 per vendor for an initial three-year term, with the option to extend the contracts for up to two additional years - Community Development Department (Lina
Velasco/Avery Stark 510-620-6706).

DISCUSSION:

On March 30, 2026, the Community Development Department issued a Request for Qualifications (RFQ) for on-call transcription services. The RFQ was informally solicited AGENDA
REPORT
408

May 26, 2026
via email to five vendors, and three firms submitted responses (Attachment 1).

Community Development Department staff reviewed and ranked the proposals using the evaluation criteria identified in the RFQ. Based on this review, City staff recommend approval of as-needed contracts with the following three firms (Attachment 2):

1. Anita L. Tucci-Smith

2. Mary Lynn Poter

3. Sherri D. Lewis
Each service contract will be for an amount not-to-exceed $50,000 over a three-year term, with an option to extend the contracts for an additional two years. These on-call service contracts will provide the Community Development Department with professional transcription and minute-preparation services to support the operations of the Design Review Board, Planning Commission, Historic Preservation Commission, and other community meetings, as needed.

The services will assist the Department in ensuring accurate and timely preparation of meeting records, including verbatim transcriptions and summary minutes, to support public transparency, compliance with applicable legal and recordkeeping requirements, and efficient meeting administration.

City staff recommend that the City Council adopt a resolution approving contracts with three firms for on-call transcription services in an amount not to exceed $50,000 per firm for an initial three-year term, with the option to extend the contracts for up to two additional one-year terms (Attachment 3).

SYNERGISTIC POLICIES:

The proposed on-call transcription services contracts support the City of Richmond General Plan 2030 goals related to community engagement, public participation, and transparent government operations by facilitating accurate and accessible public records for City boards, commissions, and community meetings.

DOCUMENTS ATTACHED:

Attachment 1 – Request for Qualifications (RFQ) – Vendor Selection Attachment 2 – Rating Matrix
Attachment 3 – Resolution for Transcription Services
409

COMMUNITY DEVELOPMENT DEPARTMENT
450 CIVIC CENTER PLAZA, RICHMOND, CA 94804 Telephone: (510) 620-6706 Fax: (510) 620-6858

MEMORANDUM
DATE: MAY 4, 2026
TO: MAYOR MARTINEZ AND CITY COUNCIL
FROM: LINA VELASCO, DIRECTOR OF COMMUNITY DEVELOPMENT

AVERY STARK, PLANNING MANAGER
RE: REQUEST FOR QUALIFICATIONS FOR ON-CALL TRANSCRIPTION

SERVICES
On March 30, 2026, the Community Development Department issued a Request for Qualifications (RFQ) as an informal solicitation for On-Call Transcription Services to support the Housing Division and Community Development Department. The RFQ was sent to five (5) vendors via email. Three of the five vendors notified submitted qualifications in response to the RFQ. The vendors, Anita L. Tucci-Smith, Sherri D. Lewis, and Mary Lynn Porter, are being recommended for On-Call Transcription Services contracts.

The RFQ was sent to the following five vendors (see attached email and Request for Quotes):

VENDOR
Anita L. Tucci-Smith
Sherri D. Lewis
Letter-Perfect Transcription
Bruihl Legal Services
Mary Lynn Porter
Anita Tucci-Smith, Mary Lynn Porter, and Sherri Lewis submitted their qualifications, which were reviewed and found to meet the minimum qualifications in the RFQ and are recommended for on-call contracts.
410
From: Soco Montore
Bcc: Anita Smith; Sherri Lewis; "[email protected]"; "[email protected]"; "[email protected]" Subject: Request for Qualifications - On-Call Transcription Services for the City of Richmond Date: Monday, March 30, 2026 2:55:00 PM
Attachments: Transcription Services RFQ - 2026 - Final.pdf Importance: High
Hello Prospective Consultant,
I hope this message finds you well.

The City of Richmond’s Community Development Department is reaching out to invite you to participate in our current solicitation for Qualifications (RFQ) to establish a shortlist of professional transcription services consultants. These on-call consultants will play a vital role in preparing meeting minutes for our various Boards and Commissions.

Please take a moment to review the attached qualification requirements. If you are interested in submitting your qualifications, we encourage you to refer to the RFQ for detailed instructions and deadlines to ensure your submission meets all necessary criteria.

Thank you for considering this opportunity to collaborate with our department. We look forward to reviewing your qualifications and to the possibility of working together soon.

Best Regards,
S o c o M o n t o r e
C I T Y O F R I C H M O N D |Planning Division
450 Civic Center Plaza, 2nd Floor | Richmond, CA 94804
Tel: 510-620-6705 | Fax: 510-620-6858 | [email protected] | www.ci.richmond.ca.us/Planning
þ Please consider the environment before printing this message. P 411
1 City of Richmond
Community Development
Department
Request for Qualifications
On-Call
Transcription
Services
RFQ Release Date:

March 30, 2026
Qualifications Due by:
3:00 PM on April 20, 2026
Submit Qualifications via Email:
[email protected]
RFQ Contact:

Soco Montore
Community Development Department
[email protected]
412
2 I. Background
The City of Richmond was incorporated in 1905, following the Santa Fe Railroad's establishment of its western terminus at Point Richmond in 1899 and the introduction of ferry service to San Francisco. The City grew significantly at the onset of World War II with the opening of the Kaiser Richmond Shipyards at Richmond’s South Shoreline in 1941 (its population quadrupled from 23,600 in 1940 to over 93,700 in 1943), as tens of thousands of new residents immigrated to the City to work in the shipyards, many of whom were Black.

During the decades that followed, major developments such as Marina Bay, the Hilltop Shopping Center, the Knox Freeway, and Richmond Parkway shaped the economy and geography of Richmond. Residential development continued, and thousands of Asian, Pacific Islander, and Latino persons immigrated to the community. Today, Richmond is a diverse and growing maritime, industrial, and residential community, with a population of over 115,396. The City is located on a peninsula 16 miles northeast of San Francisco, directly across the San Francisco Bay, and has a total area of 56 square miles, of which 33.7 are land and 22.3 are water.

II. Invitation
The City of Richmond is soliciting Qualifications (RFQ's) to establish a shortlist of qualified oncall professional transcription services consultants. The City needs services to prepare meeting minutes for Boards and Commissions. The total number of meetings ranges from 1 to 5 per month. The scope of work, the qualifications, and the selection process are described below.

Based on the City's needs, successful firms may be invited to enter into an on-call Professional Services Contract with the City. The on-call list will be for an amount not to exceed $50,000 per vendor over a three (3) year period, with an option to extend for two years.

The City intends to select qualified consultants for on-call transcription services. The City will assign work to any consultant deemed necessary and will consider the qualifications of any consultant to provide all or part of the services identified in this RFQ. Once a selection is made, the highest-ranking consultants will be placed on the official list of on-call consultants, which will be used to provide transcription services to the City on an as-needed basis.

Minimum Requirements - All consultants shall have at least 2 years of experience preparing transcripts from recorded media for a public/governmental agency. 413
3 III. Scope of Services
Transcription: Scope should consist of transcription services. The City will record meetings and provide MP3 files to the Consultant via its OneDrive site. Consultants will be required to provide a summary form or verbatim (as requested by the City) transcription of the meeting proceedings. The City’s related meetings are typically summarized. Meeting lengths vary; they are generally 1 to 3 hours. The transcriptions shall be typed, provided in Word format, and formatted in 8.5" X 11" sheets.

The majority of transcriptions shall be delivered to the City within two weeks from the date the MP3 file is uploaded to OneDrive for the consultant to download.

At any time during or after the term of this contract, the Consultant shall not disclose any information contained in the materials to be transcribed or any information designated confidential by the City. This requirement will be a special condition in the standard contract form.

Consultants shall provide their own equipment, personnel, supplies, and facilities to perform the services requested.

IV. Minimum Qualifications
The qualifications package shall include the minimum information below:

1. Cover Letter -A brief cover letter summarizing key points of the Consultant's qualifications, including which public agencies the consultant has contracted with over the past two years, and key individuals involved in the firm.

2. Brief Company Profile (if applicable) – General company information, including the number of employees, location of company headquarters and branch offices, number of years in business, organization, disciplines, and staffing. Describe the general qualifications of the firm.

3. Relevant Projects/Services with References – List three (3) recently performed, relevant projects that indicate the Consultant's past performances and abilities.

Provide recent similar experience with municipalities, and include the following:
a. Client Name and Contact Information (Address, Telephone, Email) b. Description of services provided and the contract amount c. Project start and end dates
414
4 The City may contact any of the listed references at any time to make any other reasonable investigation into the Consultant's background and experience.

4. Sample Product – Provide a sample work product prepared to describe the work, cost, timing, and quality assurance/quality check process.

5. Billing Rates Sheet – Provide a statement of hourly rates. Selected consultants will be paid at the same rates outlined in their cost proposal.

6. Statement that the consultant has read the Standard contract form, including insurance requirements, and has no exceptions or a list of exceptions. The Consultant shall state whether it takes exception(s) to the City of Richmond's Standard Contract in RFQ Attachment A. If the Consultant does take exception(s) to any portion of the contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of the City of Richmond Standard Contract must be shown by requesting the deletion of specific words and/or by providing new requested contract language.

Requests to replace the City of Richmond's Standard Contract with another contract will not be granted. Failure to make exceptions to the Standard Contract will be deemed a waiver of any objection. Exceptions will not be considered after the qualifications review process. A request for exceptions is not guaranteed to be approved.

V. Submission Requirements
All qualifications shall be submitted electronically via email ONLY to:
[email protected]
ALL QUALIFICATIONS ARE DUE NO LATER THAN 3:00 P.M. ON APRIL 20, 2026. LATE

QUALIFICATIONS WILL NOT BE CONSIDERED
Responses must conform to the requirements of this RFQ. The City reserves the right to waive any irregularity in any qualification or reject any qualification that does not comply with this RFQ. Modifications to the RFQ, including, but not limited to, the scope of work, can be made only by a written addendum issued by the City.
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5 VI. Evaluation Criteria
Responses will be reviewed by City staff and rated/ranked according to the following criteria:

1. Experience/Qualifications/Past Performance/References – 45 Points Consideration will be given based upon the firm's experience, years in business, past and current client references, technical expertise, and professional competence in areas directly related to this RFQ, and the number of years of experience personnel have in performing similar work.

2. The Proposal/Methodology and Approach to Work – 30 Points The proposer's responsiveness to the RFQ, including the completeness and thoroughness of qualifications, and the provision of all required information, must be in the format specified. This category will also evaluate:
• Ability to Provide Transcription Services as Specified • Approach and Methodology for Transcription Services
• Demonstrated Experience and Knowledge
• Understanding of Project Requirements and Deliverables • Confidentiality and Data Security Measures
• Capacity and Resources to Perform the Work
• Timeliness and Reliability of Service Delivery
• Innovative Practices and Quality Assurance Measures

3. Costs – Hourly rates for all key personnel – 25 Points Consultants with the highest rankings will be recommended to the City Council for placement on a list of qualified on-call consulting firms.

VII. Selection Timeline (Tentative)*
City Issuance of the RFQ March 30, 2026
Deadline for submitting questions April 8, 2026, by 5:00 PM RFQ Closing Date (due date) April 20, 2026, 3:00 PM
Anticipated City Council List Approval* May 2026
* These dates represent a tentative schedule of events. The City reserves the right to modify these dates at any time, with appropriate notice to prospective Consultants. 416
6 VIII. Inquiries
Consultants are encouraged to promptly notify the City of any apparent major inconsistencies, problems, or ambiguities in this RFQ. Any requests for clarification or other questions concerning this RFQ must be submitted in writing via email to Soco Montore at [email protected] no later than 5:00 PM on April 8, 2026.

If the City finds it necessary to issue an addendum to this RFQ, you will receive an email notification of the addendum. Otherwise, answers to questions received will be sent via email by April 13, 2026.

Any Consultant submitting a response to this RFQ shall not contact or lobby any City Council member, City official, employee (except those specified for contact), or agent regarding this RFQ. Any party attempting to influence or circumvent the RFQ, qualifications submittal, and review process may have their qualifications rejected for violating this provision of the RFQ.

VIX. City Disclaimer
The City reserves the right to reject any or all the qualifications, to waive any informality in any qualification, and to select the qualifications that best meet the City's needs. The City also reserves the right to reduce or revise the scope of services, amend or modify the contractual requirements, or negotiate with any qualified consultant.

No representation is made that any contract will be awarded pursuant to this RFQ. In no way shall a contract be viewed as exclusive. The City reserves the right to retain additional consultants as necessary. All costs incurred in the preparation of the qualification, in the submissions of additional information and/or in any other aspect of the qualification prior to the award of a written contract will be borne by the proposed firm. All qualifications submitted to the City in response to this RFQ will become the property of the City of Richmond and will not be returned. The “technical” portion of the Qualification will be considered public information.

The City reserves the right to:

1. Reject any or all qualifications.

2. Issue subsequent Requests for Qualifications.

3. Remedy technical errors in the Request for Qualifications process.

4. Negotiate with any, all, or none of the Respondents.

5. Solicit best and final offers from all or some of the Respondents.

6. Select one or more Respondents.
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7 7. Accept other than the lowest proposed fees.

8. Waive informalities and irregularities in Qualifications.

VX. Terms and Conditions
The selected Consultant shall comply with the following:

1. City of Richmond Ordinance No. 16-12 N.S. Richmond Business Opportunity Ordinance.

2. City of Richmond Ordinance No. 15-10 N.S. Local Employment Ordinance.

3. Compensation shall be consistent with the City of Richmond Ordinance No. 15-17 Minimum Wage Ordinance and State Prevailing Wage Requirements as required by the Department of Industrial Relations.

4. Execute an agreement with the City of Richmond; a copy of which is included in Attachment A. No changes to this agreement will be considered.

5. The City of Richmond requires consultants doing business with it to obtain insurance, as shown in Attachment B. The required insurance certificates must comply with all requirements as shown and must be provided prior to the commencement of any work on the Project.

6. The successful Contractor and all subcontractors used in the work will be required to hold or obtain a City of Richmond Business License. Note that the City will not waive the business license fee.

7. The Richmond Sanctuary City Contracting Ordinance No. 12-18 (Attachment C) prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”).

Proposers must submit the attached Sanctuary City Compliance Statement with their Qualification. (Attachment D) All respondents must submit a Sanctuary City Compliance Statement with their qualifications.

8. Resolution No. 86-21 (Attachment E), approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). Proposers must submit the attached Disclosure Statement of Limited Liability Companies Form with their Qualification. (Attachment F) All respondents must submit the Disclosure Statement of Limited Liability Companies Form with their qualifications.
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8 .

VXI. Attachments
Attachment A: Standard Service Provider Agreement
Attachment B: Insurance Requirements
Attachment C: Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S.

Attachment D: Sanctuary City Compliance Statement
(must submit with the Qualifications)
Attachment E: Limited Liability Corporations (LLC), Resolution No. 86-21 Attachment F: Disclosure Statement of Limited Liability Companies Form Statement (must submit with the Qualifications)
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
܆ A California corporation, ܆ limited liability corporation ܆ general partnership, ܆ limited partnership, ܆ individual, ܆ non-profit corporation, ܆ individual dba as [specify:] ____________________ ܆ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

EXHIBIT A
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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
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_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:
$WWQ

Email: ________________________________________________ 424
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 425
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_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 427
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 428
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 429
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 431
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 432
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 433
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
434
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
܆ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
435
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.
ϯ͘ FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
ϰ͘ SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
436
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
437

EXHIBIT B
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
438
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 439
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
440
ORDINANCE NO. 12-18 N.S
AN ORDINANCE OF THE COUNCIL OF THE CITY OF RICHMON:P, CALIFORNIA,

ADOPTING A SANCTUARY CITY CONTRACTING AND INVESTMENT POLICY I
The City of Richmond does ordain as follows:

SECTION 1. Title
This ordinance shall be known as the Sanctuary City Contracting and Invest11Jlent Ordinance.

SECTION 2. Definitions
1) "City" means the City of Richmond, California.
2) "Data Broker" (also commonly called information broker, information reseller, data aggregator, and information solution provider) means either of the following:
a) The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector businesses and government agencies; b) The aggregation of data that was collected for another purpose fro:m that for which it is ultimately used.
3) "Extreme Vetting" means data-mining, threat modeling, predictive risk analysis, or other similar service.
4) "ICE" means the United States Immigration and Customs Enforcement, and any subdivision thereof.
5) "Person or Entity" means any private natural person, corporation, institution, subsidiary, affiliate, or division under operating control of such person; the parent entities that have operating control over such person, and the subsidiaries, affiliates and divisions under operating control of such parent entity. Government entities, officers and employees are expressly excluded from this definition.

SECTION 3. Prohibition on Use of City Resources
1) No officer, employee, department, board, commission, City Council, Cit;y Manager, or other entity of the City shall enter into a new, amended, or extended contract or l;lgreement with, any Person or Entity that provides ICE with any "Data Broker" or "Extreme Vetting" services, as defined herein, unless the City Council makes a specific determination that no reasonable alternative exists, talcing into consideration the following:
a) The intent and purpose of this ordinance;
b) The availability of alternative services, goods and equipment; and

EXHIBIT C
441
442
443

CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Vendor SCCO Compliance Statement (July2024)

EXHIBIT D
444

EXHIBIT E
445
446
Disclosure Statement for Limited Liability Companies
Is your Business a Limited Liability Company (LLC)? YES NO If you answered YES, please provide the City with the names and business addresses of any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and “Beneficial Owners” of the applying LLC. A Beneficial Owner is any person or entity who: (1) exercises substantial control over the applying LLC; (2) owns 25% or more of the interest in the applying LLC; or (3) receives substantial economic benefits from the assets of the applying LLC.

If any LLC shareholder, director, officer, member, manager, other authorized person, partner, or Beneficial Owner is itself an LLC or other business entity, the names and business addresses must also be provided for any and all shareholders, directors, officers, members, managers, other authorized persons, partners, and Beneficial Owners of that LLC or other business entity all the way up through each entity in the organizational chart until ultimate ownership by individual person(s) is/are disclosed.

Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
Name: _____________________
Title: _____________________
Address:__________________________________________
☐ Check this box if additional ownership information is attached to this Disclosure Statement.

In signing this Disclosure Statement, I represent that the information submitted in this Disclosure Statement, and any attachments, is true and correct.

Signature: _____________________
Printed Name: _____________________
Title: _____________________
Date: _____________________

EXHIBIT F
447
Vendor Name Reviewer 1 Reviewer 2 Reviewer 3 TOTAL Rank 1 Anita L. Tucci-Smith 90 95 95 280 1
2 Mary Lynn Porter 95 80 75 250 3
3 Sherri L. Lewis 95 85 90 270 2
On-Call Transcription Services
Request for Qualifications
448
Reso. No. _____

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, AUTHORIZING ON-CALL TRANSCRIPTION SERVICES
CONTRACTS FOR AN AMOUNT NOT TO EXCEED $50,000 PER VENDOR FOR

A THREE-YEAR TERM, WITH AN OPTION TO EXTEND FOR TWO YEARS WHEREAS, the City of Richmond Community Development Department anticipates needing transcription services for public meetings, public hearings, board and commission meetings, and other types of meetings; and WHEREAS, the Community Development Department has demonstrated that the use of vendors drawn from a list of pre-qualified firms that have undergone a competitive bidding process eliminates delays and costs associated with meeting-bymeeting bidding; and WHEREAS, on March 30, 2026, Community Development Department issued a Request for Qualifications (RFQ) for on-call transcription services; and WHEREAS, the RFQ was informally solicited via email to five vendors, and three firms submitted responses to the RFQ; and
WHEREAS, all vendor responses were reviewed by a panel consisting of various Community Development Department staff; and
WHEREAS, the panel evaluated the responses based on each firm’s qualifications and experience completing similar work, the qualifications and experience of key project staff, and compliance with the requirements of the RFQ; and WHEREAS, the panel recommends approval of as-needed contracts with the following three firms:

1. Anita L. Tucci-Smith

2. Mary Lynn Porter

3. Sherri L. Lewis
WHEREAS, each vendor contract would be for an amount not-to-exceed $50,000, over a three-year term, with an option to extend for two years; and WHEREAS, firms on the on-call list will be selected to provide transcription services for the Historic Preservation Commission, Design Review Board, and Planning Commission, and other public meetings based on availability and costs; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond hereby authorizes the Community Development Department to enter into contracts for on-call transcription services with the firms mentioned above, for an amount not to exceed $50,000 per vendor, for a three-year term, with an option to extend for two additional years.
******************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:

AYES:

NOES:

ABSTENTIONS:
449
Reso. No. _____

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
450

May 26, 2026
Port of Richmond
Economic Development
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Charles Gerard, Port Director
Subject: Contract Amendment No. 5 with Wiss, Janney, Elstner Associates, Inc. for Architectural and Structural Consulting Services at Winehaven and Shipyard No. 3
FINANCIAL IMPACT: The proposed $62,280 expenditure is included within the approved fiscal year 2025-2026 Port Enterprise Fund
budget. There is no impact to the General Fund (Account String: 40161080-400201).

PREVIOUS COUNCIL
ACTION:

May 16,2023
October 3, 2023

STATEMENT OF THE
ISSUE:

The Port of Richmond has identified fractured trusses,
compromised beams, and related structural concerns at
the Riggers Loft Building, a historic structure within
Shipyard No. 3, requiring prompt professional evaluation.

The Port is requesting City Council approval of a fifth amendment to the existing agreement with Wiss, Janney,
Elstner Associates, Inc. (WJE) to fund this additional
structural assessment and consulting work.

RECOMMENDED ACTION: ADOPT a resolution to APPROVE fifth contract amendment with Wiss, Janney, Elstner Associates, Inc.
(WJE) for architectural and structural consulting services for buildings at Winehaven and Shipyard No. 3,
increasing the payment limit by $62,280, total payment
limit of $822,280, and extending the contract term to
December 31, 2027 – Port of Richmond (Charles Gerard
510-620-6792).

AGENDA
REPORT
451

May 26, 2026
DISCUSSION:

Background
On May 16, 2023, the City Council approved a sole source agreement with Wiss, Janney, Elstner Associates, Inc. (WJE) in an amount not to exceed $247,000 for historic resource evaluations, architectural review, and related consulting services for the Winehaven Historic District and the Shipyard No. 3 Historic District (Attachment 1). On October 3, 2023, the City Council approved a first amendment increasing the contract by $513,000 to a total of $760,000 to support expanded architectural and engineering consulting services (Attachment 2). Three subsequent amendments were administratively executed to extend the contract term, most recently through December 31, 2026 (Attachments 3,4, and 5). During this period, WJE performed ongoing assessment and consulting services for historic structures within both districts, including the Cafeteria Building at Shipyard No. 3.

The Riggers Loft Building is a significant historic structure located within the Shipyard No. 3 Historic District in Richmond. The building features original 1940s wood roof trusses that have long presented structural complexity due to their age and historic character. During a prior rehabilitation of the building in 2012, it was determined that the vertical load capacity of the existing wood roof trusses fell below current code requirements. Because fully strengthening those trusses to code would have caused significant impact to the building's historic fabric, a reduced roof live load was adopted along with a requirement for close monitoring and control of roof weights going forward.

WJE's Qualifications
WJE is a national structural and architectural engineering firm with extensive familiarity with the Riggers Loft Building and the broader Shipyard No. 3 Historic District. WJE has been engaged by the City on multiple prior contracts related to these historic facilities.

Under Contract No. 1037, approved by the City Council on October 20, 2009, WJE completed the Historic Structures Report and Schematic Design for Rehabilitation of the Riggers Loft Building. Under Contract No. 1041, WJE completed the Historic Structures Report for the Richmond Shipyard No. 3 Historic District. WJE subsequently led the 2012 rehabilitation of the Riggers Loft Building, including structural repair details for the wood roof trusses and seismic strengthening, under a contract approved by the City Council on March 1, 2011. Notably, the same WJE engineering team that performed the prior rehabilitation and structural work on the Riggers Loft Building is engaged on the current scope of services, providing direct continuity of expertise and familiarity with the building's conditions and prior repair approach. The City has continued to retain WJE for architectural and structural consulting services across both the Winehaven Historic District and Shipyard No. 3 since February 2023. WJE's longstanding involvement gives the firm unique knowledge of the building's structural systems, historic constraints, prior repair details, and original recommendations.

Discovery of Structural Damage
In early March 2026, Port of Richmond staff identified fractured trusses, compromised beams, and related structural concerns at the Riggers Loft Building. WJE performed a 452

May 26, 2026
site visit on March 6, 2026, to review conditions, at which point additional damaged trusses were also identified. Given the structural safety implications and the building's known load limitations, prompt action was necessary to evaluate the full extent of the damage and determine appropriate next steps.

Following the initial assessment, WJE and Port staff developed a full scope of services to address the truss damage through design and construction. The proposed scope, as detailed in WJE’s proposal, includes four work areas: (1) structural assessment and temporary shoring recommendations; (2) preparation of construction documents for permanent repair of the identified damaged trusses; (3) development of unit prices for construction to address any additional damage or unforeseen conditions that may be uncovered during repair work; and (4) construction phase services including bid support, contractor coordination, submittal and request for information (RFI) review, site observation visits, and close-up assessment of a minimum of five additional roof trusses to inform any further repair needs.

The base proposal amount from WJE is $51,900. Due to the age and historic nature of the Riggers Loft Building, and the potential for concealed deterioration or unforeseen structural conditions commonly encountered in historic industrial facilities within Shipyard No. 3, City staff recommend inclusion of a contingency allowance of $10,380 (20% of the base proposal). Use of contingency funds shall be limited to unforeseen conditions directly related to the project scope and shall require prior written approval of the Port Director.

The total fifth amendment amount is $62,280, increasing the total contract amount from $760,000 to $822,280. City staff further recommend extending the contract term through December 31, 2027, to allow sufficient time for completion of design, bidding, construction support, and any follow-up structural services necessitated by field conditions.

Recommendation and Next Steps
City staff recommend adoption of the resolution authorizing the fifth amendment with WJE (Attachments 6,7, and 8). This amendment ensures continuity of professional consulting services, addresses urgent structural safety concerns at the Riggers Loft Building, and supports the long-term preservation of a significant historic asset within Shipyard No. 3.

Following City Council approval, Port staff will work to execute the fifth amendment with WJE. Structural assessment work will commence promptly and findings will inform future stabilization or rehabilitation efforts at the Riggers Loft Building. The findings from WJE will be used to develop a request for proposals (RFP) to solicit a qualified vendor to complete the recommended work.

DOCUMENTS ATTACHED:

Attachment 1 – Original Executed Contract
453

May 26, 2026
Attachment 2 – Executed First Contract Amendment
Attachment 3 – Executed Second Contract Amendment
Attachment 4 – Executed Third Contract Amendment
Attachment 5 – Executed Fourth Contract Amendment
Attachment 6 – Sole Source
Attachment 7 – Fifth Contract Amendment
Attachment 8 – Resolution
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456
457
458
459
460
461
462
463
464
465
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467
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469
470
471
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CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

P.R. No: Vendor No: Contract No32:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original
contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Wiss, Janney, Elstner Associates. Inc. (WJE) will provide architectural and structural consulting services for evaluation and stabilization of certain buildings at Winehaven and Shipyard No. 3 Historic Districts. Public Works Daniel Chavarria [email protected] (510) 620-5478 7794 6566 / ✔
1 Wiss, Janney, Elstner Associates, Inc. (WJE) 2000 Powell Street, Suite 1650 Emeryville, CA 94608 William Nugent, President & CEO (510) 428-2907 [email protected] 40031478 December 31, 2023 ✔ May 16, 2023 May 24, 2023 June 30, 2024 247,000.00
DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 485
Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk
Approved as to form:

By_______________________
City Attorney
List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

Wiss, Janney, Elstner Associates, Inc. (WJE)
DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC President & CEO
General Counsel and Secretary
Director of Public Works
Mayor
486
Contract Amendment between the City of Richmond and
Amendment No. Contract No.32

AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07
Wiss, Janney, Elstner Associates, Inc. (WJE)
1 6566 /
513,000.00 760,000.00
Wiss, Janney, Elstner Associates, Inc. (“WJE”) will consult the City of Richmond in selecting a qualified contractor to perform the construction project approved by the City Council and provide architectural and engineering consulting services during construction phase of stabilization and roof repair, and/or preservation of certain buildings at Winehaven Historic District. WJE's scope of services is more specifically set forth in the attached Exhibit A.

The terms set forth in the attached Exhibit A are intended to supersede the Service Plan set forth in the Original Contract.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 487
Wiss, Janney, Elstner Associates, Inc.
2000 Powell Street, Suite 1650
Emeryville, California 94608
510.428.2907 tel
www.wje.com
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Doylestown | Honolulu | Houston | Indianapolis London | Los Angeles | Milwaukee | Minneapolis | New Haven | Northbrook (HQ) | New York | Philadelphia | Pittsburgh Portland | Princeton | Raleigh | San Antonio | San Diego | San Francisco | Seattle | South Florida | Washington, DC November 2, 2023
Mr. Craig K. Murray, SR/WA
Development Project Manager II
City of Richmond
450 Civic Center Plaza
P.O. Box 4046
Richmond, CA 94804-1630
Point Molate Cottages – City of Richmond, CA
Phase 1: Cottage Roof Stabilization – Revised Scope of Services WJE No. 2022.7498
Dear Mr. Murray:

At the request of the City’s attorney, Wiss, Janney, Elstner Associates, Inc. (WJE) has prepared this revised scope of services for roof stabilization design work for the cottages at Point Molate in Richmond, California to be included as an exhibit in an amendment to WJE’s existing agreement with the City of Richmond (City), dated May 24, 2023. As we have discussed, WJE will solicit and engage a roofing contractor as a service to the City, to perform the construction work for the project. WJE will also provide architectural and structural consulting services for the bidding and construction phases of the project.

Contractual Language
WJE requests that the following statements to be included in the contract amendment:

Client and Contractor agree that WJE is hiring Contractor as an accommodation to Client. Accordingly, any claims that arise from WJE’s contract with Contractor shall be a direct cause of action between Client and Contractor. Client and Contractor further agree that each of them will defend, indemnify, and hold harmless WJE from any claims arising from Contractor’s services for Client, Contractor’s liens, or failure by either party to fulfill their contractual obligations.

Subcontracted services will be billed at cost plus 10 percent.

Scope of Services
WJE will provide the following scope of services:

Bidding

1. Solicit and obtain bids from qualified roofing contractors for the project.

2. Attend a bid walk with prospective bidders to review the project scope.

3. Respond to requests for information (RFIs) from prospective bidders and issue addenda if required to clarify the project scope.

4. Attend a teleconference to review the contractor bids with the City to select a contractor to perform the work.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 488
Mr. Craig K. Murray, SR/WA
City of Richmond
November 2, 2023

5. Retain the selected roofing contractor as a subcontractor to WJE, as a service to the City of Richmond.

Construction Period
WJE will provide the following services, as requested by the City, to assist the City with evaluating the Contractor’s work during the Construction Period:

1. Respond to contractor requests for information (RFIs).

2. Review submittals.

3. Attend pre-construction and other meetings.

4. Perform site visits to observe mock-ups, and in-progress or completed work.

5. Produce site visit reports to summarize our observations and recommendations.

6. Review and approve the contractor’s pay applications.

7. Attend regular coordination meetings with the roofing contractor, while they install roof repairs and temporary roof coverings (tarps) for the project.

Closing
Please let us know if you have any questions.

Sincerely,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.

Aaron Weiss
California Licensed Architect: C-35656
Senior Associate
DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 489
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 490
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 491
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 492
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

DocuSign Envelope ID: 6682AED7-C94B-49FB-8734-B19CB641DCEC 493
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DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

Public Works Daniel Chavarria [email protected] 620-5478 7794 6566 Wiss, Janney, Elster Associates, Inc. (WJE) will provide architectural and structural consulting services for evaluation and stabilization of certain buildings at Winehaven and Shipyard No. 3 Historic Districts. 3 Wiss, Janney, Elster Associates, Inc. (WJE) 2000 Powell Street, Suite 1650 Emeryville, CA 94608 William Nugent, President & CEO 510-428-2907 [email protected] 40031478 05/16/2023 05/24/2023 06/30/2024 247,000 Docusign Envelope ID: B9D4ACD5-E115-4997-B539-F0D1DA454CD4 Docusign Envelope ID: A5F5E7D4-E5FB-4034-9745-B158A7A9A1FD 502
DocID #34720v1 Modified January 14, 2025

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Wiss, Janney, Elster Associates, Inc. (WJE)
Docusign Envelope ID: B9D4ACD5-E115-4997-B539-F0D1DA454CD4 General Counsel and Secretary
President & CEO
6/26/2025
Docusign Envelope ID: A5F5E7D4-E5FB-4034-9745-B158A7A9A1FD Mayor
7/8/2025
503
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
10/03/2023 513,000 760,000 05/28/2024 06/30/2025 12/31/2025 Docusign Envelope ID: B9D4ACD5-E115-4997-B539-F0D1DA454CD4 Docusign Envelope ID: A5F5E7D4-E5FB-4034-9745-B158A7A9A1FD 504
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
05/24/2023 12/31/2025
None
Docusign Envelope ID: B9D4ACD5-E115-4997-B539-F0D1DA454CD4 Docusign Envelope ID: A5F5E7D4-E5FB-4034-9745-B158A7A9A1FD 505
DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

Public Works Daniel Chavarria [email protected] 620-5478 7794 6566 Wiss, Janney, Elster Associates, Inc. (WJE) will provide architectural and structural consulting services for evaluation and stabilization of certain buildings at Winehaven and Shipyard No. 3 Historic Districts. 4 Wiss, Janney, Elstner Associates, Inc. (WJE) 2000 Powell Street, Suite 1650 Emeryville, CA 94608 William Nugent, President & CEO 510-428-2907 [email protected] 40031478 05/16/2023 05/24/2023 06/30/2024 247,000 Docusign Envelope ID: AB7722AB-27C2-42C7-B9EE-09538270BA91 Docusign Envelope ID: 04EEF261-3991-462E-BE11-1E6A925C6D51 506
DocID #34720v1 Modified January 14, 2025

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Wiss, Janney, Elstner Associates, Inc. (WJE)
Docusign Envelope ID: AB7722AB-27C2-42C7-B9EE-09538270BA91 General Counsel and Secretary
President & CEO
12/13/2025
Docusign Envelope ID: 04EEF261-3991-462E-BE11-1E6A925C6D51 1/23/2026
Mayor
507
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
10/03/2023 513,000 760,000 05/28/2024 06/30/2025 07/08/2025 12/31/25 Docusign Envelope ID: AB7722AB-27C2-42C7-B9EE-09538270BA91 Docusign Envelope ID: 04EEF261-3991-462E-BE11-1E6A925C6D51 508
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
05/24/2023 12/31/2026
None
Docusign Envelope ID: AB7722AB-27C2-42C7-B9EE-09538270BA91 Docusign Envelope ID: 04EEF261-3991-462E-BE11-1E6A925C6D51 509
Page | 1 Sole Source Form – Rev. May 12, 2016
City of Richmond
Sole Source Justification

THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE _______________________________________________________________________________ Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.

Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited. (Required for requisitions > $3,000)
Requested Sole Source Supplier:

Company Name: ___________________________ Contact Name: ______________________ Address: _______________________________________________________________________ City: _________________________ State: _____________ Zip Code: ____________________ Phone Number (____) ___________ E-Mail _______________________________________ Duration of Contract: ____________________________________ Estimated Cost: $ _______________ Funding Source (Account String)_________________ Is the product/service IT related? Yes_____No _____ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes_____ No _____ For Product: Does the manufacturer sell the item(s) through distributors? Yes_____ No _____ Description of Product or Service:

Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page) Sole Source Rationale: PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions. (if additional space is needed, include them in a separate page) Wiss, Janey, Elstner Associates, Inc. Aaron Weiss 2000 Powell St. Suite 1650 Emeryville CA 94608 941 914-1021 [email protected] May 16, 2023 - December 31, 2027 $62,280 40161080 - 400201 X X
X
WJE will provide evaluation services of buildings at historic Shipyard No. 3, previously assessed by WJE, such as the Riggers Loft and the Cafeteria building; and the cottages, fire station, and Winemaster's house at Point Molate, to identify deterioration of the primary structural or enclosure components that appear likely to lead to significant loss of integrity of these historic structures to identify what temporary shoring, structural repairs, or enclosure repairs are necessary to mitigate the further deterioration of these buildings to avoid any significant loss of integrity of these historic structures. These services are a continuation of previous work completed by WJE.

As noted above, this work will be a continuation of work previously done by WJE at the subject sites. In 2010, WJE completed a Historic Structures Report for Historic Shipyard Number Three, that included a conditions assessment of the Cafeteria Building and Riggers Loft, including character defining features of the building. WJE also provided the structural engineering and architectural design for the Riggers Loft rehabilitation project in 2010's. In 2012, WJE also assisted the City in completing similar evaluation services for the Winehaven Historic District Buildings No. 1, 6, 10, 13, and 63. WJE expertise in these two historic district properties and familiarity with the compromised building conditions will ensure the work is done in a cost-effective, sensitive, and safe manner. 510
2 | Page
Complete the following checklist
A specific contractor is the only source of the required item because (check all that apply):

The required items are proprietary to the Contractor, and contractor solely transacts (sells) direct to the customer. (There are no dealers or distributors for contractor).

The required items are proprietary to the Contractor, and contractor does not sell direct to the customer. Contractor solely distributes the item or service through only one dealer or distributor in the United States. (There are no dealers or distributors for contractor).

Note: If item or service is available from more than one source, the item or service may be treated as proprietary, but must be competitively solicited from multiple (two or more) sources.

A specific item is needed:

To be compatible or interchangeable with existing hardware As spare or replacement hardware For the repair or modification of existing hardware Federal or state grant names vendor as condition of funding. (Attach copy of grant that names vendor)
There is a substantial risk in contracting with any other contractor, (e.g., only one contractor has been successful to date in implementing a difficult manufacturing process or the services sought). In a brief explanation, provide supporting evidence of why other contractors are considered to be unable to overcome the substantial risk.

Continuation of prior Work – Additional item, service or work required, but not known to have been needed when the original order was placed with vendor, and it is not feasible or practicable to contract separately for the additional need. Provide brief explanation and supporting evidence. (if additional space is needed, include them in a separate page) In 2010, WJE completed a Historic Structures Report for Historic Shipyard Three, that included a conditions assessment of all the buildings. The HSR also included identifying all the character defining features of the building and district that needed to be preserved. In 2012, WJE also assisted the City in completing similar evaluation services for the Winehaven Historic District Buildings No. 1, 6, 10, 13, and 63. Both document covers and table of contents are attached.
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513
514
515
516
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DocID #34720v1

CITY OF RICHMOND

CONTRACT AMENDMENT
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, a public body corporate and politic, and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

A California: corporation, limited liability corporation, general partnership, limited partnership, individual, non-profit corporation, individual dba as [specify:] _________________________________________ other [specify:] ___________________________________________________

2. Purpose. This Contract Amendment is being entered into to amend the following Contract between City and Contractor (list terms in effect on the date of initial Contract approval):

City Council Approval Date/City Manager Execution Date: ____________________________ Effective Date: ___________________; Termination Date: ____________________________ Payment Limit: ___________________.
[check box if applicable] The Contract was previously amended, as described in the amendment history attached to this Contract Amendment, and the terms and conditions of any amendments shall be deemed to be a part of the Contract.

3. Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Contract, including any amendments thereto, which are unaffected by this Contract Amendment, and which shall remain in full force and effect.

Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

Amendment No. ___ modifies the (check all that apply):

Term Payment Limit Service Plan
Complete the Amendment History page if this Amendment is the 2nd or subsequent amendment.

Port/Public Works Charles Gerard [email protected] 5106206792 7794 6566 Wiss, Janney, Elstner Associates, Inc. (WJE) will provide architectural and structural consulting services for evaluation and stabilization of certain buildings as Winehaven and Shipyard No.3 Historic Districts. 5 Wiss, Janney, Elstner Associates, Inc. (WJE) 2000 Powell Street, Suite 1650 Emeryville, CA, 94608 William Nugent, President & CEO 5104282907 [email protected] 40031478 5/16/23 5/24/23 6/30/24 $247,000 520
DocID #34720v1 Modified January 14, 2025

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Contract.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section

7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Authority; Counterparts; Signatures. Each of the signatories hereto represents and warrants that he or she has the authority to execute this Contract Amendment for the Party on whose behalf he or she is executing this Contract Amendment. This Contract Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties may rely on electronic or scanned signatures as originals. Delivery of an executed signature page of this Contract Amendment by electronic format (including pdf) shall be the same as delivery of an original executed signature page.

CITY OF RICHMOND,
a municipal corporation
By: ________________________________
Title: ______________________________
Date Signed: ________________________
I hereby certify that this Amendment has been
approved by the City Council or executed by the
City Manager.

By: _______________________________
City Clerk
Approved as to form:

By: _______________________________
City Attorney
[CONTRACTOR NAME]
(*If applicable, the Corporation Chairperson of the
Board, President, or Vice-President should sign
below.)
By: ____________________________________
Title: __________________________________
Date Signed: ____________________________
(*If applicable, the Corporation Chief Financial Officer or Assistant Treasurer, or Secretary or Assistant
Secretary should sign below.)
By: ___________________________________
Title: __________________________________
*(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation or
nonprofit organization, this Contract (1) should be
signed by the Chairperson of the Board, President
or Vice-President and the Chief Financial Officer
or Assistant Treasurer, or Secretary or Assistant
Secretary; (2) should have both signatures
conform to designated representative groups
pursuant to Corporations Code Section 313.)
Wiss, Janney, Elstner Associates, Inc. (WJE)
521
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
If no prior amendments, skip to next page.

The first Contract Amendment was approved by City Council or executed by the City Manager on ______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The second Contract Amendment was approved by City Council or executed by the City Manager on _________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The third Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fourth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The fifth Contract Amendment was approved by City Council or executed by the City Manager on ________________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
The sixth Contract Amendment was approved by City Council or executed by the City Manager on _______________________ for one or more of the following provisions (check those that apply):

Increased contract payment limit by $_________________ for a payment limit not to exceed $ _________________
Term Amendment (insert new termination date): ________________________ Service Plan
10/03/2023 513,000 760,000 05/28/2024 06/30/2025 07/08/2025 12/31/2025 01/23/2026 12/31/2026 522
DocID #34720v1 Modified January 14, 2025

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND/OR SERVICE PLAN) Check all that apply:

TERM

PAYMENT
LIMIT

SERVICE
PLAN
Paragraph 2 (Term) of the Contract is hereby amended to extend the Contract term. Paragraph 2 of the Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
________________________________________________________ (Insert Contract Effective Date)
and it terminates
________________________________________________________. (Insert new Contract termination date)
unless sooner terminated as provided herein."
Paragraph 3 (Payment Limit) of the Contract is hereby amended to increase the payment limit by $__________________. Paragraph 3 of the Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $_____________________ including expenses."
“The City shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Council or executed by the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.” The Service Plan (Exhibit A) of the Contract is hereby amended to include the following tasks and/or services:
(Insert description of additional tasks/services. Use additional pages if necessary.) ■
12/31/2026 12/31/2027 ■ 62,280 822,280 ■
Additional Scope attached.

In addition to the compensation for services described in Exhibit A, the City may authorize use of a contingency allowance in an amount not to exceed $10,380 solely for unforeseen conditions, concealed deterioration, or additional services directly related to the approved project scope. Any use of contingency funds shall require prior written authorization by the Port Director or designee.
523
Wiss, Janney, Elstner Associates, Inc.
2000 Powell Street, Suite 1650
Emeryville, California 94608
510.428.2907 tel
www.wje.com
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Doylestown | Honolulu | Houston | Indianapolis London | Los Angeles | Milwaukee | Minneapolis | New Haven | Northbrook (HQ) | New York | Philadelphia | Pittsburgh Portland | Princeton | Raleigh | San Antonio | San Diego | San Francisco | Seattle | South Florida | Washington, DC March 25, 2026
Mr. Charles Gerard
Port Director
City of Richmond
1322 Canal Boulevard
Richmond, California 94804
Riggers Loft Building, Richmond, California
Truss Repair Design and Construction Services
WJE No. 2022.7498.3
Dear Mr. Gerard:

At your request, Wiss, Janney, Elstner Associates, Inc. (WJE) has prepared this proposal for professional engineering services for design of repairs for damaged wood roof trusses and construction support for the Riggers Loft building in Richmond, California. It is assumed this proposal will be included as an exhibit in an amendment to WJE’s existing agreement with the City of Richmond (City), dated May 24, 2023. Due to the urgency of the situation, services related to the development of temporary shoring recommendations for damaged roof trusses have already been performed by WJE.

Background
WJE was recently contacted by the City regarding a damaged wood roof truss identified by City staff at the Riggers Loft building. We performed a site visit to review conditions on March 6, at which point we identified a second damaged truss. On March 10 we provided recommendations for temporary shoring for stabilization of both damaged wood roof trusses identified at the building. Our shoring recommendations included structural sketches for proposed temporary shoring. This proposal describes services performed to date for the development of temporary shoring recommendations and additional services for design of repairs for damaged roof trusses and construction support during repairs.

Prior to the current request, WJE was previously involved with the rehabilitation of the Riggers Loft building in 2012 and designed repairs for the wood roof trusses and seismic strengthening for the building as part of our design services. During that time, we noted that while the rehabilitation work would include seismic strengthening to bring the building up to the current code at that time, the vertical load capacity of the existing wood roof trusses would be below that required by code. Strengthening of the existing roof trusses could not be performed without significant impact on the historic fabric of the building, and a reduced roof live load and close monitoring and control of roof weights was recommended. Of note, the roof above the current office area within the concrete walls consists of steel roof trusses that were installed during the 2012 rehabilitation and conditions addressed in this proposal for the existing, original 1940s wood roof trusses are not applicable to those trusses. 524
Mr. Charles Gerard
City of Richmond
March 25, 2026