Scope of Services
Based on our discussion with you during a March 18 virtual meeting, the following services are proposed for the project. Some services included are for scopes that may or may not come up during the repair project. For example, we have included support during bidding and coordination with the contractor on temporary shoring, if needed. Itemized services can be approved as a whole or approved as needed during repairs.
Item 1 – Temporary Shoring (Completed)
WJE performed a site visit to review roof truss conditions and developed recommendations for temporary shoring to stabilize damaged roof trusses at the building. Our recommendations were provided in our memo dated March 10, 2026 and included temporary shoring sketches. Temporary shoring was designed so that normal occupancy of the building can resume, including access to the roof, if needed. These sketches do not address shoring required to implement permanent repairs for the trusses, which will need to be developed by a repair contractor as part of their means and methods. Due to the urgent nature of the request, this work was performed prior to development of this proposal.
Item 2 – Construction Documents for Repair
WJE will prepare structural repair drawings for the two damaged wood roof trusses identified at the building. Our proposal assumes that repairs will be based on and largely the same as those implemented in our 2012 rehabilitation drawings and that the repair approach will consist of replacement in-kind of damaged members and connections. Repair drawings will include a maximum of three drawing sheets and will include a cover sheet containing required information for permit submittal, plan sheet, and repair detail sheet. We will include applicable material and installation requirements in notes incorporated in the drawing set. Our proposal includes one half-day site visit for a team of two engineers to review conditions from the ground prior to finalizing the drawings.
Item 3 – Unit Prices for Construction
During construction, it is anticipated that close-up access will be available to review truss conditions and additional damage requiring repair may be identified at wood roof trusses. During the prior 2012 rehabilitation, WJE developed structural repair details for replacement in-kind of all of the wood roof truss members. At the City’s request, WJE can develop additional drawings sheets and repair details for conditions not currently identified to be within the scope of repair but previously included as repairs in our 2012 rehabilitation drawings. We assume these additional repairs will be used by the City for the development of unit prices for the project. Our proposal assumes the development of up to two additional sheets of drawings and development of a unit price memo to be incorporated as part of the City’s bid documents for the project.
525
Mr. Charles Gerard
City of Richmond
March 25, 2026
Item 4 – Construction Phase Services
The following construction phase services are proposed:
a) Bid Support: WJE will attend one bid walk with the City and prospective bidders to review the project scope and will assist the City with responding to bidder questions. We have included an allowance of six hours for bidder questions.
b) Temporary Shoring Coordination: Temporary shoring for stabilization of damaged roof trusses is anticipated to be required prior to or during the course of repair. WJE’s shoring sketches provide a basis for what can be implemented for stabilization; however, depending on contractor means and methods, and available materials, revisions to the temporary shoring design may be required. Our proposal includes review of contractor-proposed revisions to our shoring design and one half-day site visit to coordinate with the contractor installing temporary shoring. Shoring required to provide access and implement permanent repairs is assumed to be part of the means and methods of the repair contractor.
c) Submittals, RFIs, and Site Visits: During construction of repairs, we anticipate WJE’s construction support services will include submittal review, responding to contractor requests for information (RFIs), and site visits for structural observation. Our proposal includes two half-day site visits for up to two staff to review repairs in progress. We have also assumed an allowance of 12 hours for submittal and RFI review.
d) Detailed Review of Select Roof Trusses: As part of the repairs, we recommend the contractor provide close-up access to a subset of the roof trusses for detailed review of truss members and connections. We recommend a minimum of five wood trusses be reviewed close-up, with a team of two WJE engineers performing the condition assessment over the course of two days. If additional trusses are included in the detailed review, additional time on site may be required to perform the review. Following our close-up review, we will provide a letter report summarizing our observations and findings, and any recommendations for additional repairs. If approved, WJE can incorporate any additional required repairs in the repair drawings.
Budget
Our services will be performed based on our agreement with the City dated May 24, 2023, and the updated hourly rates provided in Table 1. Estimated budgets for services described are provided in Table 2. We will not exceed the estimates provided without your prior approval. Services in addition to those described in our proposal will be assumed additional services billed in addition to the budgets provided.
526
Mr. Charles Gerard
City of Richmond
March 25, 2026
Table 1. Hourly Billing Rates
Professional Staff Professional Support Staff
Senior Principal $455.00 Senior Specialist $200.00
Principal $370.00 Specialist $180.00
Associate Principal $320.00
Senior Associate $285.00 Senior Technician $155.00
Associate III $250.00 Technician II $135.00
Associate II $210.00 Technician I $120.00
Associate I $175.00 Admin Support $135.00
Table 2. Itemized Services and Budget Estimate
Item Budget
Item 1. Temporary Shoring (Completed) $6,900
Item 2. Construction Documents for Repair $10,000
Item 3. Unit Prices for Construction $4,500
Item 4. Construction Phase Services
a. Bid Support $3,500
b. Temporary Shoring Coordination with Contractor $4,000 c. Submittals, RFIs, and Site Visits $9,000
d. Close-up Assessment of Roof Trusses $14,000
Total (all items) $51,900
Limitations
Not included in this proposal are architectural design services, identification or abatement of hazardous materials (if present), permit coordination, permit fees, or services related to other scopes of work, should they be identified by the Authority Having Jurisdiction (AHJ) during the building permit process. Review of contractor change orders and payment applications are also not included. If an expanded scope of design services or support during permitting or construction are desired, we can provide a proposal for those additional services.
527
Mr. Charles Gerard
City of Richmond
March 25, 2026
Closing
We appreciate the opportunity to continue to work with the City on the Riggers Loft building. Should you have any questions, or require additional information, please contact us at your earliest convenience. A signature block is provided below, and we request that you please indicate which service are approved.
Sincerely,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.
Kari Klaboe, P.E., S.E. #6393
Senior Associate
Kelly Cobeen S.E. 3362
Principal
Riggers Loft Building, Richmond, California
Truss Repair Design and Construction Services
WJE No. 2022.7498.3
The following services are approved (mark boxes in addition to Item 1):
[ X ] Item 1: Temporary Shoring (Completed)
[ ] Item 2: Construction Documents for Repair
[ ] Item 3: Unit Prices for Construction
[ ] Item 4a: Construction Phase Services – Bid Support
[ ] Item 4b: Construction Phase Services – Temporary Shoring Coordination with Contractor [ ] Item 4c: Construction Phase Services – Submittals, RFIs, and Site Visits [ ] Item 4d: Construction Phase Services – Detailed Review of Select Roof Trusses Agreed and Approved
Name: (please print)
Signature:
Title:
As Agent or Principal for:
Address:
Date:
528
Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING THE FIFTH CONTRACT AMENDMENT WITH WISS, JANNEY, ELSTNER ASSOCIATES, INC. (WJE) FOR ARCHITECTURAL
AND STRUCTURAL CONSULTING SERVICES FOR BUILDINGS AT
WINEHAVEN AND SHIPYARD NO. 3 IN THE AMOUNT OF $62,280, FOR AN AMENDED TOTAL NOT-TO-EXCEED AMOUNT OF $822,280, AND EXTENDING THE CONTRACT TERM TO DECEMBER 31, 2027.
WHEREAS, on May 16, 2023, the City Council of the City of Richmond approved a sole source agreement with Wiss, Janney, Elstner Associates, Inc. ("WJE") in an amount not to exceed $247,000 for historic resource evaluations, architectural review, and related consulting services for the Winehaven Historic District and the Shipyard No. 3 Historic District, with an original term ending June 30, 2024; and
WHEREAS, on October 3, 2023, the City Council approved additional direction authorizing a First Amendment to the agreement in order to retain continued consultant support and provide expanded architectural and engineering consulting services associated with the Winehaven project and related City historic facilities needs, resulting in an increase of $513,000 and bringing the total contract amount to $760,000; and
WHEREAS, a Second Amendment was administratively executed to extend the agreement term through June 30, 2025; and
WHEREAS, a Third Amendment was administratively executed to extend the agreement term through December 31, 2025; and
WHEREAS, a Fourth Amendment was administratively executed to extend the agreement term through December 31, 2026; and
WHEREAS, during 2026, pursuant to the existing agreement, WJE performed assessment and consulting services for the Cafeteria Building at Shipyard No. 3, which had been previously delayed due to project scheduling and consultant availability; and WHEREAS, prior to and during such ongoing work, the Port of Richmond identified fractured trusses, compromised beams, and related structural concerns at the Riggers Loft Building, a historic structure within Shipyard No. 3, requiring prompt professional evaluation and follow-up services; and
WHEREAS, the Riggers Loft Building is a significant historic asset within Shipyard No. 3, and timely structural review is necessary to evaluate safety conditions, prevent further deterioration, and inform future stabilization or rehabilitation efforts; and WHEREAS, WJE previously performed structural assessments, architectural engineering studies, and rehabilitation-related analysis for the Riggers Loft Building pursuant to prior City Council approvals, and therefore possesses unique familiarity with the building's structural systems, prior conditions, historic constraints, and prior recommendations; and WHEREAS, at the request of the Port of Richmond, WJE also visited the Riggers Loft Building under the existing agreement framework and prepared a proposed scope of work responsive to the identified structural conditions; and WHEREAS, the proposed additional services for the Riggers Loft Building are consistent with the original and amended scope of work for the Shipyard No. 3 Historic District, including historic structures, building assessments, architectural review, engineering evaluation, and related professional consulting services; and
WHEREAS, utilizing the existing consultant is in the best interests of the City because it preserves continuity, avoids duplication of prior investigative work, reduces delay associated with onboarding a new consultant, and allows the City to respond efficiently to urgent structural concerns at a historic Port facility; and
529
Reso. No. _____
WHEREAS, the proposed Fifth Amendment remains within applicable municipal contracting requirements and continues a substantially similar scope of professional services previously authorized by the City Council.
WHEREAS, the base proposal from WJE for the Riggers Loft Building services is $51,900, and due to the age, historic nature, and potential for concealed deterioration or other unforeseen structural conditions commonly encountered in historic industrial buildings within Shipyard No. 3, staff recommends inclusion of a contingency allowance of $10,380, equal to twenty percent (20%) of the base proposal, to be used only as necessary and subject to prior approval of the Port Director; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby finds that the services to be performed under the Fifth Amendment are consistent with the original purpose and scope of the agreement for Winehaven, Shipyard No. 3, and related historic facilities.
BE IT FURTHER RESOLVED that the City Council authorizes approval of a Fifth Amendment to the agreement with Wiss, Janney, Elstner Associates, Inc. to increase compensation by $62,280, for a revised total contract amount not to exceed $822,280, and extend the term of the agreement through December 31, 2027.
******************
***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW**** I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
530
Reso. No. _____
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
531
May 26, 2026
20262026
2024
Finance Department
AGENDA
REPORT
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Emily Combs, Director of Finance
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager
Subject: Setting Tax Rate for the Pension Tax Override Fund for Fiscal Year 2026-27
FINANCIAL IMPACT: The tax levy on taxable real and personal property located within the City’s taxing districts is expected to yield $30.1 million for the City of Richmond’s Pension Tax Override Fund. The tax rate is unchanged from the prior year. Revenue continues to be tied to changes in the
assessed valuations of Richmond properties.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The proposed ordinance sets the tax rate for the Pension Tax Override Fund for Fiscal Year 2026-2027 at 0.14
percent, which is unchanged from the prior fiscal year.
RECOMMENDED ACTION: ADOPT an ordinance (second reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year
2026-2027 at 0.14 percent – Finance Department
(Emily Combs/Mubeen Qader/ Antonio Banuelos 620-
6741).
532
May 26, 2026
20262026
2024
DISCUSSION:
The proposed ordinance is pursuant to Section 13.16.010 of the Richmond Municipal Code, which requires the City Council to annually determine and fix the rate for each Taxing District of the City.
The tax rate for the Pension Tax Override upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California, for the fiscal year beginning July 1, 2026, and ending June 30, 2027, is determined and should be set at 0.14 percent. This determined rate is unchanged from prior years and is consistent with bond covenants that require the City to charge a maximum rate of 0.14 percent. Proceeds in excess of the bond repayment requirements are applied to relieve the City of qualified pension costs paid by the City’s General Fund.
DOCUMENTS ATTACHED:
Attachment 1 – Ordinance
533
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RICHMOND SETTING THE TAX RATE FOR THE TAX OVERRIDE PENSION FUND FOR FISCAL YEAR 2026-2027 WHEREAS, Section 13.16.010 of the Municipal Code of the City of Richmond mandates the City Council to determine and annually fix the tax rate for each revenue district of the City no later than its regular meeting in September; and WHEREAS, Article 13, Section 1b of the Constitution of the State of California permits the levy of ad valorem tax to pay the interest and redemption charges on any indebtedness approved by the voters prior to July 1, 1978.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond does ordain as follows:
Section 1. The rate of City tax upon all taxable real and personal property assessed in the City of Richmond, County of Contra Costa, State of California for the Fiscal Year beginning July 1, 2026, and ending June 30, 2027, is hereby determined and fixed as follows:
FUND TAX RATE
Tax Override Pension 0.1400
Section 2. The tax for said Fiscal Year is hereby levied upon the taxable and personal property located within the Taxing Districts as noted above at said rates as hereinabove fixed
534
*****************************
First introduced at a regular meeting of the City Council of the City of Richmond held on May 19, 2026, and finally passed and adopted at a regular meeting held on May XX, 2026, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Clerk of the City of Richmond
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
535
May 26, 2026
Fire Department
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Aaron Osorio, Fire Chief
Dante J. Wiley, Fire Marshal
Subject: Contracts for On-call Fire Prevention Services Plan Review and Related Inspection Services
FINANCIAL IMPACT: The proposed on-call contracts authorize up to $600,000 per firm over a three-year term, with two one-year
extension options in an amount not to exceed an
additional $200,000 per year, per firm. Funding for on-call services is supported through applicants’ fire plan review fees and is included within the approved fiscal year
2025–2026 budget and will be budgeted accordingly in
subsequent fiscal year budgets (Account String:
01203022-400201).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Fire Department (“Department”) is
requesting authorization to establish an on-call list of qualified firms to provide fire prevention services plan review and related inspection services. Establishing this on-call list will allow the Department to efficiently and expeditiously secure professional services as needed to support construction and development projects and meet
service goals by reducing plan review turnaround times.
AGENDA
REPORT
536
May 26, 2026
RECOMMENDED ACTION: ADOPT a resolution to APPROVE on-call Fire Prevention Services Plan Review and Related Inspection Services
contracts with: (1) 4Leaf, Inc.; (2) BPR Consulting Group; (3) CSG Consultants, Inc. in an amount not to exceed
$600,000 per firm, for a three-year contract term with two one-year extension options not to exceed an additional
$200,000 per year, per firm – Fire Department (Chief
Aaron Osorio 510-307-8021/Fire Marshal Dante J. Wiley
510-307-8090).
DISCUSSION:
On September 2, 2025, the Richmond Fire Department (“Department”) conducted a Request for Qualifications (RFQ) to select up to three (3) qualified consultants for asneeded Plan Check and Inspection Services for its Fire Prevention Services Division.
The RFQ closed on September 22, 2025, and eight (8) firms responded (Attachment 1).
Qualifications were evaluated based on methodology and approach to the work, past performance, technical qualifications, and cost. Following a thorough evaluation of the submissions, the Department recommended selecting the following firms (Attachment 2):
1. 4 Leaf, Inc.
2. BPR Consulting Group
3. CSG Consultants, Inc.
Each service contract will be for an amount not-to-exceed $600,000 over a three-year period, with two one-year extension options. Firms on the on-call list will be selected to perform specific project-related work based on their project-related experience and availability. On-call service contracts will allow the City to provide necessary review and project evaluation services in an efficient and timely manner. These contracts will reduce staff costs and eliminate the three to four-month process required to select consultants on a project-by-project basis. No work is guaranteed to be provided by the City to any firm listed on the on-call list.
City staff recommend that the City Council adopt a resolution approving on-call Fire Prevention Services Plan Review and Related Inspection Services contracts with: (1) 4Leaf, Inc.; (2) BPR Consulting Group; and (3) CSG Consultants, Inc., each in an amount not to exceed $600,000 for an initial three-year term, with the option to extend each contract for up to two additional one-year terms in an amount not to exceed an additional $200,000 per year, per firm (Attachment 3).
SYNERGISTIC POLICIES:
The City of Richmond experiences workload fluctuations driven by development cycles, permit volume, and complex project reviews. Establishing on-call contracts allows the 537
May 26, 2026
Department to scale professional plan review and inspection services up or down as needed, ensuring service goals are met in timely manner. Access to multiple prequalified firms also enhances technical expertise and responsiveness by matching specialized project needs with consultant qualifications and availability, improving turnaround times and maintaining high public safety and compliance standards. Timely and thorough plan checks and inspections are critical to safeguarding life and property.
DOCUMENTS ATTACHED:
Attachment 1 – Bid Summary Report
Attachment 2 – Rating Matix
Attachment 3 – Resolution
538
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593
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
594
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
595
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
596
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
597
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
598
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
599
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
600
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
601
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
602
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
603
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
604
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
605
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
606
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
607
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
608
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
609
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
610
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
611
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
612
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
613
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
614
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
615
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
616
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
617
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
618
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
619
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
620
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
621
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
622
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
623
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
624
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
625
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
626
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
627
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
628
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
629
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
630
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
631
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
632
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
633
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
634
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
635
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
636
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
637
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
638
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
639
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
640
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
641
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
642
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
643
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
644
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
645
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
646
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
647
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
648
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
649
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
650
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
651
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
652
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
653
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
654
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
655
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
656
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
657
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
658
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
659
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
660
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
661
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
662
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
663
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
664
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
665
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
666
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
667
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
668
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
669
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
670
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
671
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
672
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
673
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
674
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
675
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
676
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
677
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
678
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
679
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
680
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
681
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
682
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
683
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
684
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
685
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
686
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
687
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
688
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
689
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
690
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
691
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
692
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
693
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
694
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
695
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
696
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
697
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
698
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
699
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
700
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
701
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
702
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
703
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
704
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
705
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
706
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
707
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
708
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
709
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
710
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
711
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
712
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
713
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
714
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
715
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
716
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
717
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
718
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
719
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
720
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
721
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
722
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
723
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
724
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
725
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
726
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
727
City of Richmond
On-call Fire Prevention Services Division Plan Review and Inspection Services, bidding on 09/22/2025 2:00 PM (PDT)
Printed 02/26/2026
PlanetBids
728
Vendor Name Reviewer 1 Reviewer 2 Total Rank
4Leaf, Inc. 9.01 9.1 18.11 3
BPR Consulting Group 9.4 9 18.4 2
Bureau Veritas 9.31 8.5 17.81 4
CSG Consultants, Inc. 9.3 9.3 18.6 1
Fire & Risk Alliance, LLC 8.41 8.1 16.51 8
Interwest Consulting Group 8.9 8.8 17.7 7
West Coast Code Consultants 9 8.8 17.8 5
Wildan Engineering 9.01 8.7 17.71 6
Richmond Fire Department On-call Fire Prevention Services Plan Review and Related Inspection Services Request for Qualifications (RFQ)
729
Reso. No. _____
DocID #67097v2
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING ON-CALL FIRE PREVENTION SERVICES PLAN
REVIEW AND RELATED INSPECTION SERVICES CONTRACTS FOR AN AMOUNT NOT-TO-EXCEED $600,000 PER VENDOR OVER A THREE-YEAR
PERIOD WITH TWO ONE-YEAR OPTIONS TO EXTEND
WHEREAS, the Richmond Fire Department, Fire Prevention Services Division, anticipates needing services for professional plan review and field inspection services for development project review and advanced planned modernization project; and
WHEREAS, the project-by-project bidding process for these services can take up to four months and involves significant per-project staff time and costs; and WHEREAS, the Fire Department has demonstrated that the use of professionals drawn from a list of service firms that have undergone a competitive process eliminates much of the delay and costs associated with project-by-project bidding; and
WHEREAS, in September 2, 2025, the Richmond Fire Department issued a Request for Qualifications (RFQ) for On-call Fire Prevention Services Plan Review and Inspection Services through the City’s BidsOnline system; and
WHEREAS, 1666 firms were notified and eight (8) firms responded to the RFQ; and WHEREAS, all eight (8) firms were reviewed by staff from the Richmond Fire Department and Community Development Department; and
WHEREAS, in evaluating the qualifications, staff evaluated the responses based on the firm’s technical qualifications, past experience, service/project understanding approach, and costs; and
WHEREAS, the vendors recommended for the On-call Fire Prevention Services Plan Review and Related Inspection Services are:
1. 4 Leaf, Inc.
2. BPR Consulting Group
3. CSG Consultants, Inc.
WHEREAS, each on-call service contract would be for an amount not-to-exceed $600,000, over a three year period, with two one-year extension options; and WHEREAS, firms on the on-call list will be selected to perform specific project-related work based on their specialty and availability to complete the work; and WHEREAS, the Richmond Fire Department will manage the contracts, and the costs of each contract will be paid through applicant’s fire plan review fees.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond hereby authorizes the Richmond Fire Department to enter into on-call service contracts with the above-mentioned vendors, for Fire Prevention Services Plan Review and Related Inspection Services for an amount not to exceed $600,000 per vendor over a three-year period, with two oneyear extension options not to exceed an additional $200,000 per year, per firm. ******************
***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW**** I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:
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Reso. No. _____
DocID #67097v2
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.
_______________________________________
Pamela Christian, Clerk of the City of Richmond
731
May 26, 2026
Fire Department
DATE: May 26, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Aaron Osorio, Fire Chief
Rico Rincon, Deputy Fire Chief
Den Mark Marcelo, Admin Services Coordinator
Subject: Standing Purchase Order with Municipal Emergency Services for Firefighting Equipment, Personal Protective Equipment, and Self-Contained Breathing Apparatus
FINANCIAL IMPACT: The proposed not-to-exceed $750,000 per purchase order for each of the three standing purchase orders is included within the approved fiscal year 2025-2026 Fire Department budget and will be budgeted accordingly in
subsequent fiscal years (Account Strings:
01204022-400382; 01204022-400384;
11702022-400603-2A101; 21301022-400384).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Fire Department (“Department”) currently
utilizes the Master Price Agreement (piggyback purchase order) with Sourcewell for firefighting equipment and
personal protective equipment (PPE) from another
vendor. To leverage competitive pricing, improve supply availability, and ensure timely access to critical
equipment, staff recommend establishing a new
purchase order with Municipal Emergency Services
(MES). This will support the Department’s ability to
maintain operational readiness, and ensure personnel
are properly equipped for effective emergency response.
AGENDA
REPORT
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May 26, 2026
RECOMMENDED ACTION: APPROVE three standing purchase orders with Municipal Emergency Services (MES), under Master
Price Agreements publicly solicited by Sourcewell, State of Minnesota Local Government Unit, including: (1)
Solicitation/Contract #020124-MES for Firefighting
Equipment; (2) Solicitation/Contract #010424-MES for
Firefighting Personal Protective Equipment; and (3)
Solicitation/Contract #011824-MES for Self-Contained
Breathing Apparatus, for the purchase of firefighting
equipment, personal protective equipment, and firefighter self-contained breathing apparatus, in an amount not to exceed $750,000 per purchase order through March 15,
2028, with the option to extend each purchase order for up to two additional one-year terms in an amount not to exceed an additional $250,000 per purchase order – Fire Department (Chief Aaron Osorio 510-307-8021/Deputy
Chief Rico Rincon 510-307-8041/Den Mark Marcelo 510-
307-8038).
DISCUSSION:
The Richmond Fire Department (“Department”) is a full-service, all-risk department serving more than 115,000 residents during critical emergencies, including fire, medical, hazardous materials, and rescue incidents. Department personnel utilize essential personal protective equipment (PPE), including turnout gear, boots, helmets, gloves, and hoods, to ensure their safety during emergency operations, as well as selfcontained breathing apparatus (SCBA) to provide respiratory protection in Immediately Dangerous to Life or Health (IDLH) environments. In addition, personnel rely on a wide range of critical tools and equipment to support emergency response, including fire hoses, ropes, harnesses, rescue tools (cutters, spreaders, and hydraulic equipment), and other safety gear. Together, these resources ensure the Department is fully equipped to respond to a broad spectrum of emergencies, from structure fires to hazardous materials incidents, all while prioritizing the safety, effectiveness, and operational readiness of its personnel and the community it serves.
Sourcewell Master Price Agreement
On November 4, 2025, the City Council approved two standing purchase orders utilizing Sourcewell, a State of Minnesota local government unit and service cooperative, Master Price Agreement with another vendor. To leverage competitive pricing, improve supply availability, and ensure timely access to critical equipment, staff recommend establishing additional purchase orders using the same solicitation with Municipal Emergency Services (MES).
The proposed standing purchase orders will utilize competitively solicited cooperative purchasing contracts with Municipal Emergency Services (MES) for the procurement of 733
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firefighting equipment, personal protective equipment (PPE), and self-contained breathing apparatus (SCBA) equipment, as follows:
1. Firefighting Equipment Contract (Solicitation/Contract #020124-MES):
Procurement of firefighting tools, hoses, and equipment for fire apparatus and support vehicles.
2. Firefighting Personal Protective Equipment Contract (Solicitation/Contract #010424-MES): Procurement of PPE items including hoods, gloves, boots, and first responder coats.
3. Self-Contained Breathing Apparatus Contract (Solicitation/Contract #011824-MES): Procurement of SCBA masks, regulators, cylinders, harnesses, RIT packs, and related accessories.
All three standing purchase orders will remain valid through March–April 2028.
Municipal Emergency Services (Vendor)
Over the past several years, Municipal Emergency Services (“Vendor”) has consistently demonstrated reliability in supplying the Department’s self-contained breathing apparatus (SCBA) units, as well as supplementing the department’s firefighting equipment and personal protective equipment (PPE) needs. The vendor has a proven track record of delivering products in a timely manner, helping the Department maintain operational readiness and continuity of service. All products procured from the vendor meet project managers’ specifications and comply with applicable national standards, ensuring the safety, performance, and durability required for emergency response operations.
Justification for Procurement
The proposed purchase order amounts are based on historical spending over the past three years, projected operational needs, outfitting of new and existing frontline personnel, equipping of new fire apparatus, and replacement of equipment that has reached the end of its service life. This procurement is in compliance with Richmond Municipal Code (RMC) Section 2.52.330, Piggyback Procurement, which allows the Finance Director to arrange for the City to enter into contracts for supplies and services at prices previously established by another public agency, including a nonprofit association or consortium of governmental entities. See Attachments 1 – 3 for Piggyback Justification details.
The City of Richmond’s utilization of piggyback procurement serves the City’s best interests because it leverages existing contracts and procurement processes established in collaboration with other government agencies. This approach eliminates the costs and staff resources that would otherwise be required to conduct multiple solicitations throughout the year. Moreover, piggyback agreements reduce lead times for acquiring critical firefighting equipment, personal protective equipment (PPE), selfcontained breathing apparatus (SCBA) units, and other essential safety supplies. By 734
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relying on pre-negotiated contracts with established pricing structures, the City also maximizes cost savings while ensuring timely access to high-quality products.
SYNERGISTIC POLICIES:
Timely procurement of new firefighting equipment, PPE, and SCBA units is critical, as lead times for manufacturing and delivery can span several months, particularly for customized gear. By approving these standing purchase orders, the City Council will enable the Department to plan ahead, avoid equipment shortages or delays, and ensure the Department is properly equipped to perform its duties safely and effectively.
Furthermore, the recommended actions also align with the goals and priorities set by the City Council to improve public safety and enhance operational efficiency.
DOCUMENTS ATTACHED:
Attachment 1 – Piggyback Justification Form/Contract # 020124-MES(Equipment) Attachment 2 – Piggyback Justification Form/Contract # 010424-MES (PPE) Attachment 3 – Piggyback Justification Form/Contract # 011824-MES (SCBA) 735
736
737
Emily
Combs
Digitally signed by Emily Combs Date: 2026.04.06 13:35:43 -07'00' 738
020124-MES
Rev. 3/2022 1
Solicitation Number: #020124
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Municipal Emergency Services, Inc., 12 Turnberry Lane, 2nd Floor, Sandy Hook, CT 06482 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires April 4, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.
Minimum Limits:
$1,000,000 per claim or event
$1,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with
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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and
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records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Municipal Emergency Services, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz John Walker
Title: Chief Procurement Officer Title: CFO
Date: ________________________ Date: ________________________
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Bid Number: RFP 020124 Vendor Name: Municipal Emergency Services Inc
767
75 Firefighting attack, ventilation, and rescue tools Yes No
MES has invested resources and
research to ensure the equipment
offered in the rescue tool category is
versatile and can meet the needs of
emergency situation
76 Thermal imaging and similar situational awareness
equipment
Yes
No
MES has partnered with an industry
leader in this category to offer
solutions, tools, and
77 Extrication tools and equipment Yes
No
Our extrications tools and equipment
are sourced with the top brands in
the county which the Fire Rescue
Industry recognizes as high quality
and life-saving.
78 Technical, vertical, trench, and confined space
rescue equipment
Yes
No
Due to our relationships with our
customers and their feedback, we
are able to offer solutions from our
vendors for different sizes from
compact to large to install quickly
and efficiently.
79 Portable ladders Yes
No
MES offers multiple safe and robust
solutions in this category to meet the
needs of our customers.
80 Hazardous materials (HazMat) response equipment Yes
No
MES leads the industry with offering
HAZMAT response equipment to
respond to dangerous spills all the
way to battery fires.
81 Wildland firefighting equipment and upfits for
vehicles, ATV/UTVs
Yes
No
ATVs are not offered at this time on
our cooperatives. However, we do
fulfill orders if we receive an order. If
demands increase, MES is open to
identifying a supplier that offers this
type of equipment. Aside for terrain
vehicles, other equipment is available
in this catergory.
82 Related tools and accessories complementary to
the offering of 1.a.i - x
Yes
No
MES has been successful by
adapting and researching the needs
of our customers to offer solutions or
products that compliment or
accompany products for additional
uses or offer the ability to customize.
*
83 Complementary services related to the equipment
offered in 1. a. i - x. above, including training,
testing, certifications, maintenance or repair,
installation and warranty programs
Yes
No
MES offers in-person training or
videos depending on the need of the
customers for all of equipment
offered. We also have maintenance
and repair plans that we can offer to
suppliers for items such as rescue
tools. Our warranties are
manufacturer specific and will be
honored in the event of a product
sold not meeting the customer's
expectations.
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
Bid Number: RFP 020124 Vendor Name: Municipal Emergency Services Inc
768
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769
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3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG Bid Number: RFP 020124 Vendor Name: Municipal Emergency Services Inc
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Bid Number: RFP 020124 Vendor Name: Municipal Emergency Services Inc
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Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
RFP #020124
REQUEST FOR PROPOSALS
for
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories Proposal Due Date: February 1, 2024, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 1, 2024, at 4:30 p.m. Central Time, and late proposals will not be considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: December 14, 2023
Pre-proposal Conference: January 9, 2024, 10:00 a.m., Central Time Question Submission Deadline: January 24, 2024, 4:30 p.m., Central Time Proposal Due Date: February 1, 2024, 4:30 p.m., Central Time Late responses will not be considered.
Opening: February 1, 2024, 4:30 p.m., Central Time
See RFP Section V.G. “Opening”
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I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities1;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Indigenous self-governing bodies;
• Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service 1 Pursuant to HAR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity. 773
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entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; • Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and • Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities in Alberta and across Canada, as well as any corporation or entity owned or controlled by one or more of the preceding entities – as well as partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, North West Territories Association of Communities, CivicInfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-forvendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re-post the solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards. 774
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B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories, such as:
a. Equipment, tools, supplies, and accessories used for all types of fire and rescue service, including structural firefighting, wildland firefighting, vehicle extrication, technical rescue, vehicle and aircraft rescue, HazMat, and EMS, including, but not limited to:
i. Firefighting water flow equipment;
ii. Fire pumps, skid units, and compressed air foam systems (CAFS); iii. Firefighting suppression;
iv. Firefighting attack, ventilation, and rescue tools; v. Thermal imaging and similar situational awareness equipment; vi. Extrication tools and equipment;
vii. Technical, vertical, trench, and confined space rescue equipment; viii. Portable ladders;
ix. Hazardous materials (HazMat) response equipment;
x. Wildland firefighting equipment and upfits for vehicles, ATV/UTVs; and, xi. Related tools and accessories complementary to the offering of 1.a.i – x. b. Complementary services related to the equipment offered in 1. a. i – x. above, including training, testing, certifications, maintenance or repair, installation and warranty programs.
Proposers may include related equipment, accessories, and services to the extent that these solutions are ancillary or complementary to the equipment, products, or services being proposed.
2. The primary focus of this solicitation is on Firefighting Equipment and Rescue Tools with Related Supplies and Accessories. This solicitation should NOT be construed to include servicesonly solutions.
3. This solicitation does not include those equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in contracts currently maintained by Sourcewell, identified below:
a. Body Armor with Related Accessories, Equipment, and Services (RFP #011221); b. Firefighting Apparatus and Fire Service Vehicles (RFP #113021); 775
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c. Public Safety Training and Simulation Equipment and Technology (RFP #011822); d. Medical Supply Solutions (RFP #022422);
e. Critical Care and EMS Equipment (RFP #041823);
f. Ambulance and Emergency Medical Transport Vehicles, with Related Equipment, Accessories, and Supplies (RFP #122123);
g. Firefighting PPE and Related Equipment Cleaning (RFP #010424); h. Uniforms with Related Products and Services (RFP #011124); and, i. Self-Contained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment (RFP #011824).
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local thirdparty contractors, to properly install and bring to operation the equipment or products being proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services. 776
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3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. PROSPECTIVE CONTRACT TERM
The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $35 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The proposer’s Marketing Plan should demonstrate proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as proposer’s sales and service capabilities. It is expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation. 777
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4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer’s information and may request clarification from a proposer, including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
6. A proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the proposer’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any contract resulting from this RFP.
2. The proposer’s not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
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Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entitiesfor all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation.
To identify any exception, or to request any modification, to Sourcewell’s standard Contract terms, conditions, or specifications, a proposer must submit the proposed exception(s) or requested modification(s) via redline in the Contract Template provided in the “Documents” section of the “Bid Details” page on the Sourcewell Procurement Portal and uploaded as part of its response. Only those exceptions noted at the time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information 779
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about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer’s proposal status to INCOMPLETE. The proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer’s proposal status has changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
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Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer’s sole responsibility to ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal. 781
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G. OPENING
The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.”
Members of the public may attend the Opening at Sourcewell’s office located at 202 12th Street NE, Staples, MN to hear the results.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals);
• The number and geographic location of highest-scoring proposers that offer:
o A comprehensive selection of the requested equipment, products, or services; o A sales and service network ensuring availability and coverage for Participating Entities’ use; and
o Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
782
Rev. 3/2022 Sourcewell RFP #020124
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 150
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 150 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell’s notice of contract award(s) or non-award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal’s content will not be entertained A protest must include the following items:
• The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
783
Rev. 3/2022 Sourcewell RFP #020124
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition. 784
1/19/2024
Addendum No. 1
Solicitation Number: RFP 020124
Solicitation Name: Firefighting Equipment and Rescue Tools with Related Supplies and Accessories
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
If we intend to submit a bid proposal, but at the current time do not have an identified CAGE code or Unique Entity Identifier #, will our bid proposal be disqualified automatically? or is this CAGE code or Unique Entity Identifier # only required for federal buyer participants?
Answer 1:
A CAGE or Unique Entity Identifier (SAM) code is not required to be considered for or awarded a Sourcewell contract. Proposals are evaluated based on the criteria as stated in the RFP.
Refer to the General Instructions above Questionnaire Table 1. Respond “N/A” if a question does not apply (preferably with an explanation).
End of Addendum
Acknowledgement of this Addendum to RFP 020124 posted to the Sourcewell Procurement Portal on 1/19/2024, is required at the time of proposal submittal. 785
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Daily Journal of Commerce
1618 SW First Ave., Suite 400
Portland, OR, 97201
Phone: 503-226-1311 Fax: 503-222-5358
Affidavit of Publication
To: Sourcewell - Carol Jackson
Po Box 219
Staples, MN, 564790219
Re: Legal Notice 2565334, FIREFIGHTING EQUIPMENT AND RESCUE TOOLS WITH RELATED SUPPLIES AND
ACCESSORIES
State of OR }
} SS:
County of Multnomah }
I, Michelle A. Ropp, being duly sworn, depose and say that I am the Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.101 and 193.020, published in Portland in the aforesaid County and State; that I know from my personal knowledge that the notice described as:
FIREFIGHTING EQUIPMENT AND RESCUE TOOLS WITH RELATED SUPPLIES AND ACCESSORIES
SOURCEWELL
a printed copy of which is hereto annexed, was published in the entire issue of said newspaper 1 time(s) in the following issues:
12/15/2023.
SEE EXHIBIT A
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE ME ON 20th day of December 2023
By:
Michelle A. Ropp
By:
Nick Evan Bjork
Notary Public, State of OR
No. 995746
My commission expires on January 12, 2024
791
EXHIBIT A
792
793
794
AFFIDAVIT OF PUBLICATION
Account # Order Number Identification Order PO Amount Cols Depth 34474 498475 Print Legal Ad-IPL01512780 - IPL0151278 $166.08 1 19 L
SOURCEWELL
PO BOX 219
STAPLES, MN 56479
Attention: Carol Jackson
[email protected]
State of South Carolina
County of Richland
I, Tara Pennington, makes oath that the
advertisment, was published in The State, a
newspaper published in the City of Columbia,
State and County aforesaid, in the issue(s) of
1 insertion(s) published on:
12/14/23
Tara Pennington
Sworn to and subscribed before me this 4th day
of January in the year of 2024
Notary Public in and for the state of Texas, residing in Dallas County
Errors- the liability of the publisher on account of errors in or omissions from any advertisement will in no way exceed the amount of the charge for the space occupied by the item in error, and then only for the first incorrect insertion.” Extra charge for lost or duplicate affidavits.
Legal document please do not destroy! 795
SPORTS USA TODAY ❚ THURSDAY DECEMBER 14, 2023 ❚ 5C
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USA TODAY!
Call: 800-397-0070
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CAREERS
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FULL-TIME GENERAL DENTIST WANTED
We are ready to hire a full-time General Dentist for our office. Our practice is more than 50 years old with a great reputation. We have a wonderful long-term staff with very little turn-over. Compensation is 35% of Production with possible guarantee. We have a full schedule ready for you! If interested, contact us at: [email protected] Ad Code: DDSGA3214
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MULTIPLE DOCTOR OFFICE IN TEXAS
We have no room for new patients. This is a multiple-doctor office. Currently, we are hiring full or part-time Endodontists (flexible schedule). All fee-for-service and PPO. Compensation is 40% of production/possible daily rate. Possible partnership opportunity. Located in a very affluent area within 2 hours of Austin/Corpus Christi, TX. To learn more about us, please contact us at:
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Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Firefighting Equipment and Rescue Tools with Related Supplies and
Accessories to result in a contracting solution
for use by its Participating Entities.
Sourcewell Participating Entities include thousands
of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located
in the United States and Canada.
A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal
https://proportal.sourcewell-mn.gov
Only proposals submitted through the Sourcewell
Procurement Portal will be considered.
Proposals are due no later than February 1, 2024, at 4:30 p.m.
Central Time, and late proposals will not be considered.
NOTICES
PUBLIC NOTICE
JOIN OUR BUSY PRACTICE TODAY!
We are looking for a proficient General Dentist to join our busy practice full-time.
This is a doctor-owned practice with a patient base ready for you. We offer same day crowns, botox, and orthodontics. Compensation is 32% of Adjusted Gross Production (Negotiable) and benefits.
Practice is in a beautiful community. If interested, please contact us at:
[email protected] Ad Code: DDSMN3217
Juan Soto, the New York Yankees’
newest prized possession, didn’t mind
the questions.
Certainly, he welcomed everyone’s
interest.
He respects the curiosity.
But no, he did not drop a single hint
on Tuesday, share any thoughts, or
come close to suggesting his stay in New
York will last longer than a year.
He seemed genuinely excited to be
with the Bronx Bombers, saying it was
surreal to put on a Yankee cap before
starting his 30-minute zoom call, but
kept every last thought of his future
strictly to himself.
“Any contract stuff,” Soto said, “they
know where to call, who to talk to. I’m
just here to play baseball …
“My mindset is coming here to play
baseball and try to win a championship.”
While agent Scott Boras was also on
the call, he remained silent.
But let’s be honest. There’s a better
chance of the Kansas City Royals and
Pittsburgh Pirates meeting in the 2024
World Series than Soto signing an extension before he hits free agency.
The Yankees’ advantage now is that
they have the next 10 months to prove to
Soto this is the place he wants to play for
perhaps the rest of his professional
baseball career.
And, if they want him, they’re certainly going to have to pay him.
Soto, who already turned down a deferred 15-year, $440 million contract extension two years ago from the Washington Nationals, is determined to become the richest baseball player in history.
Certainly, he wants to crack the
$500 million barrier and break Shohei
Ohtani’s record with the Los Angeles
Dodgers. Ohtani signed a 10-year,
$700 million contract with the Dodgers;
but with $680 million deferred, the contract is worth about $460 million, MLB officials say.
But while Ohtani is baseball’s greatest two-way player, and twice has been a unanimous MVP, Soto is a three-time
All-Star and four-time Silver Slugger
but has never won the award. He twice
finished in the top five, including second in 2021, his last full season with the Nationals.
He was on a loaded San Diego Padres
team, surrounded by Manny Machado,
Xander Bogaerts and Fernando Tatis,
but the team never came close to winning the division during his stay and missed postseason play in 2023.
Now, he’s on a team with former
MVPs and home run champions Aaron
Judge and Giancarlo Stanton, with
Judge expected to play in center field
and Soto in left or right field.
“It’s going to be amazing,” said Soto,
who was on the call from his home in
Miami. “It’s going to be really fun. I’m
going to be more than excited to share
the field with him. He seems like a great
guy. One of the guys that reached out to
me when I got traded.
“It’s going to be fun to see him play,
hitting and play the outfield. I’ll try to
pick his mind when I’m there, and try to
enjoy the moment while I’m there.”
The Yankees didn’t trade five players
to the Padres for Soto and outfielder
Trent Grisham just to help Soto’s free
agent stock. They believe he could be
the missing piece on a team that finished 25th in runs last season and missed the playoffs.
“We understand that he’s a free agent
at the end of this term, and we understand that it’s a possible short-term situation,” Yankees general manager Brian Cashman said last week. “I just know
he’s just going to make our team significantly better.” Soto, who was playing Nintendo with
friends when he got the news of the
trade, wasn’t exactly throwing his joy
stick up in the air in excitement. He
wanted to stay in San Diego for at least
one more year. He loved playing with the
Padres and believed that this year was a
fluke, believing they could bounce back
and take control of the division.
He will never know.
All that matters now, at least in the
Bronx, is that he gets the Yankees back
to being the Yankees, the beast of the AL
East.
This is the bat the Yankees badly
need for a sagging offense, with an outfield that produced only a 2.9 WAR, the sixth weakest in baseball. Soto, with his
career .946 OPS, should remedy that,
along with the acquisition of outfielder
Alex Verdugo from the Boston Red Sox.
While the short porch in right field at
Yankee Stadium is a left-handed hitter’s
dream, letting folks imagine they are going to have another rendition of Judge, Soto wants everyone to calm down.
Simply, he is not a pull hitter. He hit 196
balls into the air last season, according
to Statcast, and just 49 balls (25%) were
hit to right field.
He is not going to change his swing
just because he’ll be playing 81 games at
Yankee Stadium.
“We all know there’s a really short
porch there, and it’s got to be on your
mind,” Soto said. “But definitely, I’m going to try to stay in the same approach I’ve been doing. That’s what has taken
me all the way to where I am right now,
so there’s no reason to change anything.”
Soto, who played left field this past
season for the Padres, says it doesn’t
matter whether he plays left field or
right field. He prefers to hit third, which
would be ideal to protect Judge, but
wherever the Yankees want to put him
in the order, he’s fine.
Soto, with uncles and friends who
live in New York, knows there will be
distractions. This is New York, not San
Diego or Washington. He will constantly
be asked about free agency wherever he
goes.
And he will consistently provide no
clues.
“I mean, I’ve been doing it for six
years,” he said. “I think it’s not going to
be that hard, because I have one of the
best agents in the league. So, I put everything on him and let him do his magic.” Playing in New York can be grueling
on the psyche. It can chew up and spit
out the weak. But it also can provide the
ultimate high. And now Soto will be able
to play in front of a Dominican community, where he’ll be worshipped. “It’s definitely just a great vibe, a
great feeling to be playing in New York
and in that stadium,” Soto said. “It’s going to be really fun to see how much energy they bring to the ballpark.” The way Soto envisions it, he’ll have a
monster season, the Yankees will flourish, and they’ll be playing through late October, all the way until November.
“In a perfect season,” he said, “we’ll
win a championship.”
Soto offers no hints about post-2024 plans
Bob Nightengale
USA TODAY
Juan Soto had a .275 batting average with 35 home runs and 109 runs batted in for the Padres in 2023. DARREN YAMASHITA/USA TODAY SPORTS There is no hard-and-fast deadline.
No one is in any particular hurry.
Besides, the two biggest blockbuster
moves have already been made with
Shohei Ohtani traveling up the road to
the Los Angeles Dodgers and Juan Soto
heading 3,000 miles away to the New
York Yankees.
Really, what’s the rush?
Well, the holidays and New Year’s is
around the corner. Teams want to be
able to market their new presents for
their season ticket holders.
The earlier, the better.
Here are the top five most intriguing
players on the marketplace:
Yoshinobu Yamamoto
Is there anyone who’s not trying to
sign this guy?
Let’s see, the New York Mets traveled
halfway across the world to see him. The
San Francisco Giants already had a visit. The Yankees front office came to see him Monday. The Dodgers hosted him
Tuesday. The Boston Red Sox and Toronto Blue Jays are next on the dock.
He is the anti-Ohtani.
This guy loves the spotlight. He
adores being the center of attention. He
embraces the brightest lights. He’s into
the latest fashion.
He’s also the best pitcher on the marketplace, winning three consecutive Sawamura Awards (Japan’s version of the Cy Young) and has earned Pacific
League MVP honors each of the past
three seasons.
And, oh, yeah, he’s 25.
Yamamoto is going to receive at least
$300 million on the market, with the
Yankees, Dodgers, Mets and Giants all
expected to be in a bidding war.
Prediction: Yankees.
Cody Bellinger
It’s an awfully weak class of position
players and Bellinger is easily the best.
He reestablished his free agent value after two lousy seasons with the Dodgers, becoming the Cubs’ best player in 2023.
He went from striking out 27.3% of the
time in 2022 to a career-best 15.6%
while hitting .307 with 26 homers and
97 RBI.
Bellinger, 28, still plays fabulous defense in center field, is an elite first baseman and has become one of the
best two-strike hitters in the game.
He looked like he’d be a natural fit for
the Giants, only for them to sign Korean
star center fielder Jung Hoo Lee instead
to a six-year, $113 million contract.
Bellinger’s cost will be much higher.
He’s seeking a 10-year, $250 million
contract, according to several team officials, and certainly wants to crack the $200 million barrier.
The Giants need more help, but the
outfield and first base appear to be set.
This leaves a two-way battle between
the Cubs and Toronto Blue Jays for the
former MVP.
Prediction: Blue Jays
Blake Snell
The man is a two-time Cy Young winner who absolutely dominated the National League last season. The concern is that Snell, 31, has pitched more than
109 innings just twice and has never
pitched more than 180.
Some teams fear that he would put
too much stress on their bullpen, lasting
into the sixth inning just three times last
year, while others wonder if he could
handle the stress of pitching in a big
market.
Prediction: Giants.
Dylan Cease
Tyler Glasnow is expected to be first
marquee pitcher traded, with talks between the Tampa Bay Rays and Dodgers hot and heavy.
Yet the most prized pitcher is Cease
of the Chicago White Sox, who has two
years left of control. While Glasnow is
scheduled to earn $25 million in 2024,
Cease isn’t expected to earn that much
in his next two seasons of arbitration.
Cease struggled this year, along with
every other White Sox player, going 7-9
with a 4.58 ERA. Yet two seasons ago, he
finished second in the AL Cy Young race,
going 14-7 with a 2.22 ERA and 227
strikeouts in 184 innings.
The beauty of Cease is that he’s not a
rental. You have him for two more seasons.
The White Sox are smart waiting for
the hysteria to end over Yamamoto before trading Cease to the higher bidder.
Prediction: Atlanta
Josh Hader
There’s not a reliever on the free
agent or trade market in the same
stratosphere as Hader, a five-time AllStar who has been the game’s best reliever for years.
The trouble is that his price tag is in a
different stratosphere than the rest, too,
seeking to eclipse Edwin Diaz’s fiveyear, $102 million contract with the Mets.
The Phillies would seem to be a natural fit, but they have no interest. The Texas Rangers could badly use him but
say they don’t have the cash. It could
leave Hader falling in the Dodgers’ lap.
Prediction: Dodgers
Four pitchers among five intriguing players on the market Bob Nightengale
Columnist
USA TODAY
796
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COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) #020124
Entitled
Firefighting Equipment and Rescue Tools with Related Supplies and Accessories The following advertisement was placed December 14, 2023 in USA Today, in South Carolina’s The State, and on the Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal https://proportal.sourcewellmn.gov, Biddingo, Merx, PublicPurchase.com, The New York State Contract Reporter www.nyscr.ny.gov, December 15, 2023 in Oregon’s Daily Journal of Commerce, and December 14 and December 21, 2023 in The Oklahoman:
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 1, 2024, at 4:30 p.m. Central Time, and late proposals will not be considered.
The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal:
171 EMERGENCIA, INC. KFH Industries
9195-6664 Quebec, Inc. L.N. Curtis & sons
ADS, Inc. Lakeland Industries
All Hands Fire Equipment, LLC M&L Supply, Fire & Safety Associated Fire Safety Group, Inc. Macqueen Equipment
Atlantic Diving Supply, Inc. Metro Fire Apparatus Specialists, Inc.
Atlantic Emergency Solutions, Inc. MTECH, Incorporated (QTAC Fire and Rescue Apparatus)
CET Fire Pumps MFG, Ltd. Municipal Emergency Services, Inc.
Cormidi USA No Ka Oi Services, LLC
DAN ENTERPRISES TEAM, LLC North America Fire Equipment Co., Inc.
807
Sourcewell Page 2 of 5
Danko Emergency Equipment On Site Fire Protection Services, Ltd. (YEG Fire & Safety, Inc.)
Defense Equipment Company Prime Vendor, Inc.
Delta Fire & Safety Production Distribution Co.
Draeger Safety Canada, Ltd. PWXPress
DYNAMIX SCAFFOLD GROUP, LLC Revered Products, LLC
Emergency Services Worldwide, LLC RPX Technologies, Inc.
FAE USA, Inc. Safety Source Fire, Inc.
FarrWest Environmental Supply, Inc. Sea-Western, Inc.
Firefighter One, LLC Shaw Armament Systems, LLC
Gensco Equipment Smart Innovations, LLC
Global Trading, Inc. Squamish Motorsports Marine and RV, Inc.
GMES, LLC Tempest Technology Corporation
GreenTech Fire Solutions, Inc. Ten-8 Fire & Safety, LLC Guillevin International Co. The Goodyear Tire & Rubber Company Husqvarna Professional Products, Inc. Tiles In Style DBA Taza Supplies, LLC IDEX Fire & Safety / HURST JAWS OF LIFE Toxic Suppression, LLC Innovative Rescue Systems, LLC dba
Amkus Rescue Systems
VOLTA ion Corp.
Johnson Health Tech North America, INC. W.S. Darley & Co.
Keystone Supplies International, Ltd.
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on February 1, 2024 at 4:30 pm CT. Proposals were received from the following:
All Hands Fire Equipment, LLC
Associated Fire Safety Group, Inc.
Atlantic Diving Supply, Inc.
Atlantic Emergency Solutions, Inc.
CET Fire Pumps MFG, Ltd.
Cormidi USA
DAN ENTERPRISES TEAM, LLC
IDEX Fire & Safety / HURST JAWS OF LIFE
Innovative Rescue Systems, LLC dba Amkus Rescue Systems L.N. Curtis & sons
MTECH, Incorporated (QTAC Fire and Rescue Apparatus)
Municipal Emergency Services, Inc.
On Site Fire Protection Services, Ltd. (YEG Fire & Safety, Inc.) RPX Technologies, Inc.
Safety Source Fire, Inc.
Sea-Western, Inc.
Tempest Technology Corporation
Ten-8 Fire & Safety, LLC
The Goodyear Tire & Rubber Company
Toxic Suppression, LLC
808
Sourcewell Page 3 of 5
VOLTA ion Corp.
W.S. Darley & Co.
Proposals were reviewed by the Proposal Evaluation Committee:
Greg Grunig, M.S., Senior Procurement Analyst
Michael Muñoz, CPPB, Senior Procurement Analyst
Carol Jackson, Procurement Analyst
Ashley Powers, Procurement Analyst
The findings of the Proposal Evaluation Committee are summarized as follows:
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the products and services offered in the proposal response from Cormidi USA, The Goodyear Tire and Rubber Company and VOLTA ion Corporation, fall outside of the Requested Equipment, Products, or Services of the RFP.
All other proposals were found to meet the scope and mandatory submittal requirements and were evaluated.
Atlantic Diving Supply, Inc.is a distributor that has been providing firefighting equipment in the United States and Canada for over 23 years. They are offering customers a wide range of firefighting equipment and gear. Their customer service team is available 24/7 to answer questions and receive orders. An e-commerce site is available to Sourcewell participating entities as an option to order the products. Atlantic Diving Supply offers Sourcewell participating entities solid pricing discounts.
All Hands Fire Equipment, LLC, is a distributor and service provider for firefighting equipment, tools, supplies, and accessories for over 800 different manufacturers and suppliers. They offer financing options through LCA Bank Corporation. All Hands Fire Equipment offers extensive training courses and have numerous environmental initiatives. They are offering Sourcewell participating entities competitive discounts off list prices and volume discounts.
CET Fire Pumps Mfg. offers a complete line of portable fire pumps with over 20 standard models to choose from.
Their fire pumps can be skid mounted, trailer mounted or floating models and have gas or diesel engines. They have been providing sales and service in the United States and Canada for over 100 years and deliver personalized service to Sourcewell members. C.E.T. Fire Pumps offers a significant discount off list price.
L.N. Curtis & Sons is a stocking distributor of firefighting equipment in the Western United States. In addition to equipment sales, they offer solutions such as Curtis Force Protection, Curtis Blue Line, Firefighters Bookstore, and ECMS for service, training, and PPE care and maintenance services. Curtis utilizies many HUB suppliers to assist in meeting member purchasing goals. Curtis offers a solid discount and purchases are supported by manufacturer warranties and available extended warranties.
Municipal Emergency Services, Inc. is a national full-line first responder and public safety distributor in the United States carrying the products of over 2,000 manufacturers. MES product support includes annual test service, maintenance, and training. They offer competitive pricing, with significant discounts from MSRP, and manufacturer warranties on the equipment purchased.
Sea-Western, Inc. is a fire distribution company providing a broad offering of fire equipment. They serve the Western United States with a sales team supported by four strategically located warehouses and manufacturer sales representatives. They have certified 3M/Scott Bauer and Holmatro in-house and mobile service technicians.
809
Sourcewell Page 4 of 5
In addition to manufacturer warranties, Sea-Western warranties all service labor they perform and provide various service contract options. They are offering their best pricing to Sourcewell participating entities.
Tempest Technology Corporation manufactures firefighting equipment, tools, supplies, and accessories. Their sales team and dealer network are ready to serve Sourcewell participating entities in the United States and Canada. Tempest Technology Corporation offers training and elements of their existing Preferred Partnership Program to Sourcewell participating entities at no additional cost. They are offering competitive pricing discounts for this contract.
W.S. Darley & Co. is a manufacturer and distributor providing a wide selection of fire equipment. Their expansive product catalog is available on their e-commerce website. Darley sales representatives serve all the United States and Canada and are supported by a network of OEM dealers and service centers. They provide strong pump warranty along with other OEM warranties. They are offering favorable discounts off MSRP pricing to Sourcewell participating entities.
For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract #020124 to:
Atlantic Diving Supply, Inc. #020124-ADS
All Hands Fire Equipment LLC #020124-ALH
CET Fire Pumps Mfg. #020124-CET
L.N. Curtis & Sons #020124-LNC
Municipal Emergency Services, Inc. #020124-MES
Sea-Western Inc. #020124-SEW
Tempest Technology Corporation #020124-TEM
W.S. Darley & Co. #020124-WSD
The preceding recommendations were approved on March 27, 2024. _______________________________________
Greg Grunig, M.S., Senior Procurement Analyst
__________________________________________
Michael Muñoz, CPPB, Senior Procurement Analyst
______________________________
Carol Jackson, Procurement Analyst
______________________________
Ashley Powers, Procurement Analyst
810
Sourcewell Page 5 of 5
STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #020124 for Firefighting Equipment and Rescue Tools with Related Supplies and Accessories.
The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority granted to the Chief Procurement Officer in Sourcewell’s bylaws, the recommendations set forth above are approved.
I hereby certify:
1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell’s Procurement Policy.
__
Jeremy Schwartz, CSSBB, CPPO, NIGP-CPP
Sourcewell Chief Procurement Officer
811
812
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMS ‐ November 2023
Water Service Line Inventory and Management Systems with Related Services Requesting Board permission to Re‐Solicit the following categories:
NEW CONTRACTS
Supplier Name Contract Number Solicitation Title
PPG Architectural Finishes, Inc. 091323‐PPG "Paint with Related Supplies, Equipment and Services" The Sherwin‐Williams Company 091323‐SHW "Paint with Related Supplies, Equipment and Services" Darby Dental Supply 092623‐DARBY "Dental Equipment, Supplies and Related Solutions" Henry Schein Inc. 092623‐HENRY "Dental Equipment, Supplies and Related Solutions" Patterson Dental Supply 092623‐PTRSN "Dental Equipment, Supplies and Related Solutions"
CONTRACT EXTENSIONS
Supplier Name Contract Number Solicitation Title
U.S. Bank National Association 080620‐USB "Fleet Payment Solutions with Related Services" WEX Bank 080620‐WEX "Fleet Payment Solutions with Related Services" PPG Architectural Finishes, Inc. 121219‐PPG "Paint with Related Supplies, Equipment and Services" The Sherwin‐Williams Company 121219‐SHW "Paint with Related Supplies, Equipment and Services"
NEW IDIQ CONTRACTS
Company Name Contract Number Region ‐ Type of Work
None
IDIQ Contract Extensions
Company Name Contract Number
Vigil Contracting, Inc. WA‐DC‐GC04‐100120‐VGL
Adrian L. Merton, Inc. WA‐DC‐M02‐100120‐ALM
Adrian L. Merton, Inc. WA‐DC‐P02‐100120‐ALM
Vigil Contracting, Inc. WA‐DC‐P01‐100120‐VGL
Paige Industrial Services, Inc. WA‐DC‐E02‐100120‐PAI
F.H. Paschen, S.N. Nielsen & Associates, LLC WA‐DC‐GC06‐100120‐FHP Vigil Contracting, Inc. WA‐DC‐M01‐100120‐VGL
The Matthews Group WA‐DC‐GC01‐100120‐TMG
Paige Industrial Services, Inc. WA‐DC‐M03‐100120‐PAI
Paige Industrial Services, Inc. WA‐DC‐P03‐100120‐PAI
Centennial Contractors Enterprises, Inc. WA‐DC‐GC02‐100120‐CCE Vigil Contracting, Inc. WA‐DC‐E01‐100120‐VGL
S‐Works Construction Corporation WA‐DC‐GC03‐100120‐SWC
CONSENT AGENDA ITEMS
Firefighting Equipment and Rescue Tools
CONSENT AGENDA ITEMS
Requesting Board permission to Solicit the following categories:
Private Wireless Services with Related Solutions
813
SOURCEWELL
STATE OF MINNESOTA
Member ____________ moved the adoption of the following Resolution:
RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
4/18/2024
Resolution No. 2024_14
WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and
WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and
WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members’ legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards.
NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A.
The motion for the adoption of the foregoing resolution was duly seconded by Member______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”) whereupon said resolution was declared duly passed and adopted.
ATTEST:
_________________________________
Clerk to the Board of Directors
814
APPENDIX A
SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMSͲApril 2024
Energy Savings Performance Contracting with Related Services Requesting Board permission to ReͲSolicit the following categories:
NEW CONTRACTS
Supplier Name Contract Number Solicitation Title
Anchortex Corporation 011124ͲATX "Uniforms with Related Products and Services" Blauer Manufactruing Co. 011124ͲBLA "Uniforms with Related Products and Services" Courage Tactical dba CopsPlus 011124ͲCPS "Uniforms with Related Products and Services" Galls 011124ͲGAL "Uniforms with Related Products and Services" LION First Responder PPE 011124ͲLIO "Uniforms with Related Products and Services" Municipal Emergency Services 011124ͲMES "Uniforms with Related Products and Services" UniFirst Corporation 011124ͲUFC "Uniforms with Related Products and Services" Vestis Services 011124ͲVST "Uniforms with Related Products and Services" All Hands Fire Equipment 010424ͲALH
"Firefighting Personal Protective Equipment with Related Cleaning"
Dan Enterprises Team 010424ͲDAN
"Firefighting Personal Protective Equipment with Related Cleaning"
FireͲDex 010424ͲFDX
"Firefighting Personal Protective Equipment with Related Cleaning"
Haix North America 010424ͲHAX
"Firefighting Personal Protective Equipment with Related Cleaning"
L.N. Curtis & Sons 010424ͲLNC
"Firefighting Personal Protective Equipment with Related Cleaning"
LION First Responder PPE 010424ͲLIO
"Firefighting Personal Protective Equipment with Related Cleaning"
Morning Pride Mfg. LLC dba Honeywell First
Responder 010424ͲMNP
"Firefighting Personal Protective Equipment with Related Cleaning"
Municipal Emergency Services 010424ͲMES
"Firefighting Personal Protective Equipment with Related Cleaning"
Ricochet Manufactruing Company 010424ͲRIC
"Firefighting Personal Protective Equipment with Related Cleaning"
Viking Life Saving Equipment 010424ͲVKN
"Firefighting Personal Protective Equipment with Related Cleaning"
Dan Enterprises Team 011824ͲDAN
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
Draeger Safety Canada 011824ͲDRA
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
Draeger, Inc. 011824ͲDRG
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
Interspiro Inc. 011824ͲINT
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
L.N. Curtis & Sons 011824ͲLNC
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
MSA Safety Sales 011824ͲMSS
"SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
Municipal Emergency Services 011824ͲMES
SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
SeaͲWestern 011824ͲSEW
SelfͲContained Breathing Apparatus (SCBA) and Breathing Air Systems with Related Equipment"
Abernethy Schwartz Partners 012524ͲABN
"Water Service Line Inventory and Management Systems with Related Services"
Global Environmental Consulting 012524ͲGEC
"Water Service Line Inventory and Management Systems with Related Services"
Trinnex 012524ͲTRX
"Water Service Line Inventory and Management Systems with Related Services"
CONSENT AGENDA ITEMS
Office Supply and Workplace Catalog Solutions
CONSENT AGENDA ITEMS
Requesting Board permission to Solicit the following categories:
Indefinite Delivery Indefinite QuantityͲOhio
815
APPENDIX A Continued
TruePani 012524ͲTRP
"Water Service Line Inventory and Management Systems with Related Services"
Voda 012524ͲVDA
"Water Service Line Inventory and Management Systems with Related Services"
WithersRavenel 012524ͲWHR
"Water Service Line Inventory and Management Systems with Related Services"
All Hands Fire Equipment 020124ͲALH
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Atlantic Diving Supply 020124ͲADS
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
C.E.T. Fire Pumps Mfg. 020124ͲCET
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
L.N. Curtis & Sons 020124ͲLNC
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Municipal Emergency Services 020124ͲMES
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
SeaͲWestern 020124ͲSEW
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
Tempest Technology Corporation 020124ͲTEM
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
W.S. Darley & Co. 020124ͲWSD
"Firefighting Equipment and Rescue Tools with Related Supplies and Accessories"
CONTRACT EXTENSIONS
Supplier Name Contract Number Solicitation Title
Konica Minolta Business Solutions 030321ͲKON
"Copiers, Printers, and MultiͲFunction Devices, with Related Supplies, Accessories and Services"
Sharp Electronics Corporation 030321ͲSEC
"Copiers, Printers, and MultiͲFunction Devices, with Related Supplies, Accessories and Services"
TK Elevator 080420ͲTKE
"Elevators, Escalators, and Moving Walks with Related Equipment, Services and Supplies"
Johnson Controls Fire Protection 030421ͲJHN
"Facility Security Systems, Equipment, and Software with Related Services"
Geotab 020221ͲGEO
"Fleet Management Technologies with Related Software
Solutions"
AllͲAmerican Arena Products 120320ͲALL "Ice Rink and Arena Equipment with Related Supplies and Services" Athletica Sport Systems 120320ͲATH "Ice Rink and Arena Equipment with Related Supplies and Services" Modern Mechanical Ice Systems 120320ͲAMR "Ice Rink and Arena Equipment with Related Supplies and Services" Zamboni 120320ͲFZC "Ice Rink and Arena Equipment with Related Supplies and Services" OutdoorͲFit Exercise Systems 010721ͲODR
"Outdoor Fitness Equipment with Related Accessories and Services"
American Ramp Company 112420ͲARC
"Skatepark, Bike Park, and Pump Track Solutions with Related Equipment, Accessories and Services"
Artisan Skateparks 112420ͲART
"Skatepark, Bike Park, and Pump Track Solutions with Related Equipment, Accessories and Services"
California Skateparks 112420ͲCAS
"Skatepark, Bike Park, and Pump Track Solutions with Related Equipment, Accessories and Services"
Spohn Ranch 112420ͲSRI
"Skatepark, Bike Park, and Pump Track Solutions with Related Equipment, Accessories and Services"
NEW IDIQ CONTRACTS
Company Name Contract Number RegionͲType of Work
Sunland Asphalt & Construction, LLC COͲR1ͲPACͲ022924ͲSAC Region 1ͲAsphalt/Paving/Concrete CORE Construction, Inc. COͲR1ͲGCͲ022924ͲCORE Region 1ͲGeneral Construction JOC Construction, LLC COͲR1ͲGCͲ022924ͲLRI Region 1ͲGeneral Construction ACCO Engineered Systems, Inc. COͲR1ͲHVACͲ022924ͲAES Region 1ͲMechanical/HVAC ACCO Engineered Systems, Inc. COͲR1ͲPLUMͲ022924ͲAES Region 1ͲPlumbing Sunland Asphalt & Construction, LLC COͲR2ͲPACͲ022924ͲSAC Region 2ͲAsphalt/Paving/Concrete CORE Construction, Inc. COͲR2ͲGCͲ022924ͲCORE Region 2ͲGeneral Construction Facilities Contracting COͲR2ͲGCͲ022924ͲFCI Region 2ͲGeneral Construction JOC Construction, LLC COͲR2ͲGCͲ022924ͲLRI Region 2ͲGeneral Construction Pacific Construction Services, LLC COͲR2ͲGCͲ022924ͲPCS Region 2ͲGeneral Construction TKM Group, LLC COͲR2ͲGCͲ022924ͲTKM Region 2ͲGeneral Construction ACCO Engineered Systems, Inc. COͲR2ͲHVACͲ022924ͲAES Region 2ͲMechanical/HVAC
816
APPENDIX A Continued
ACCO Engineered Systems, Inc. COͲR2ͲPLUMͲ022924ͲAES Region 2ͲPlumbing Sunland Asphalt & Construction, LLC COͲR3ͲPACͲ022924ͲSAC Region 3ͲAsphalt/Paving/Concrete CORE Construction, Inc. COͲR3ͲGCͲ022924ͲCORE Region 3ͲGeneral Construction JOC Construction, LLC COͲR3ͲGCͲ022924ͲLRI Region 3ͲGeneral Construction ACCO Engineered Systems, Inc. COͲR3ͲHVACͲ022924ͲAES Region 3ͲMechanical/HVAC ACCO Engineered Systems, Inc. COͲR3ͲPLUMͲ022924ͲAES Region 3ͲPlumbing Sunland Asphalt & Construction, LLC COͲR4ͲPACͲ022924ͲSAC Region 4ͲAsphalt/Paving/Concrete CORE Construction, Inc. COͲR4ͲGCͲ022924ͲCORE Region 4ͲGeneral Construction JOC Construction, LLC COͲR4ͲGCͲ022924ͲLRI Region 4ͲGeneral Construction Pacific Construction Services, LLC COͲR4ͲGCͲ022924ͲPCS Region 4ͲGeneral Construction ACCO Engineered Systems, Inc. COͲR4ͲHVACͲ022924ͲAES Region 4ͲMechanical/HVAC ACCO Engineered Systems, Inc. COͲR4ͲPLUMͲ022924ͲAES Region 4ͲPlumbing Company Name Contract Number
IDIQ CONTRACT EXTENSIONS
GeoStabilization International, LLC CAͲR9ͲGS01Ͳ123021ͲGSI
817
1 ASSIGNMENT AGREEMENT
Sourcewell Contracts: 010424-MES, 011124-MES, 011824-MES, 020124-MES, and 090122-MES This Assignment Agreement is by and among Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479; Municipal Emergency Services, LLC., formerly known as Municipal Emergency Services, Inc. (“MES”); and MES Service Company (“MES Service”).
Sourcewell awarded the following contracts to MES (“Contracts”):
Contract Number Category Effective Dates
090122-MES Law Enforcement Equipment November 17, 2022, through November 7, 2026
010424-MES Firefighting Personal Protective
Equipment with Related
Equipment Cleaning
March 29, 2024, through
March 27, 2028
011124-MES Uniforms with Related Products
and Services
March 29, 2024, through
March 25, 2028
011824-MES Self-Contained Breathing
Apparatus (SCBA) and Breathing
Air Systems with Related
Equipment
March 29, 2024, through
March 29, 2028
020124-MES Firefighting Equipment and Rescue
Tools with Related Supplies and
Accessories
April 8, 2024, through
April 4, 2028
On December 31, 2024, MES reorganized internally and now wishes to assign the Contracts to its affiliate MES Service Company. Additionally, as part of the reorganization Municipal Emergency Services, Inc., was renamed to Municipal Emergency Services, LLC.
The assignment provision of the Contract requires written consent of Sourcewell.
Assignment
1. This Assignment Agreement will become effective as of the date of the last signature below.
2. Sourcewell consents to the contract holder’s name change from Municipal Emergency Services, Inc., to Municipal Emergency Services, LLC.
3. MES wishes to assign to MES Service all of MES’s rights, responsibilities, and other provisions set forth in the following contracts, Sourcewell Contract Numbers: 010424-MES, 011124-MES, 011824-MES, 020124-MES, and 090122-MES.
4. MES Service has obtained a copy of each of the Contracts from MES and certifies it will comply with the terms of the Contract as executed by MES and Sourcewell. The parties agree this Assignment is unconditional and without recourse.
5. MES and MES Service jointly and severally represent and warrant to Sourcewell that:
a. MES is not in default of any of its obligations under any of the Contracts; b. MES Service is ready, willing, and able to perform all of the obligations and responsibilities of each the Contracts;
c. MES and MES Service request consent from Sourcewell to these Assignments; and Docusign Envelope ID: C167DEE3-49B6-4477-88E4-B479CBC0A4D1 818
2 d. MES Service accepts assignment of the provisions of the Contracts.
6. In consideration for the above, Sourcewell consents to the assignment of the Contracts.
Municipal Emergency Services, LLC.
By: _________________________________________
Marvin Riley, CEO
Date: _______________________________________
MES Service Company
By: ________________________________________
Marvin Riley, CEO
Date: ______________________________________
Sourcewell
By: _________________________________________
Jeremy Schwartz, Chief Operating and Procurement Officer Date: _______________________________________
Docusign Envelope ID: C167DEE3-49B6-4477-88E4-B479CBC0A4D1 2/27/2025 | 9:30 AM CST 2/27/2025 | 9:30 AM CST
2/27/2025 | 9:44 AM CST
819
OHD
Petzel
PGI
Detection Industrial Scientific 6% Off Current Price Sheet Rescue Junkin 4% Off Current Price Sheet
9% Off Current Price Sheet
15% Off Current Price Sheet
4% Off Current Price Sheet
9% Off Current Price Sheet
14% Off Current Price Sheet
Rescue
Rescue
Detection Testing
Rescue
Rescue
Lakeland
Mustang Survival
Search & Rescue Equipment Rescue CMC 5% Off Current Price Sheet Rescue Firehooks 5% Off Current Price Sheet
Harness Gemtor 14% Off Current Price Sheet
Maintenance, Service & Testing Rescue Tool Annual Test & Maintenance as needed
MES Certified Tech Net Sheet
Cribbing & Other Rescue Turtle Plastics 5% Off Current Price Sheet Cribbing & Other Rescue Plastics Plus 5% Off Current Price Sheet Rescue Tools Holmatro 3 % Off Current Price Sheet
Rescue Tools & Parts Makita 1% Off Current Price Sheet
Gas Detection Handheld, Kits Honeywell 5% Off Current Price Sheet Rescue Tools Hurst Edraulics 13% Off Current Price Sheet Rescue Tools Hurst StrongArm 5% Off Current Price Sheet Rescue Tools Hurst/Vetter 13% Off Current Price Sheet
Tools Leatherhead 25% Off Current Price Sheet
Tools Ajax 5% Off Current Price Sheet
Rescue Tools, Force Entry, Cutters
Rescue Tools Genesis 9% Off Current Price Sheet
Tools Tools Council Tool 25% Off Current Price Sheet
Tools Flamefighter 20% Off Current Price Sheet
Tools Nupla 25% Off Current Price Sheet
Eye Protection Ess Eye Wear 25% Off Current Price Sheet Eye Protection 3m Peltor 17% Off Current Price Sheet
Trauma Kits Combat Medical 8% Off Current Price Sheet
Saws etc. SuperVac 9% Off Current Price Sheet
Fans Holmatro 3% Off Current Price Sheet
Eye Protection Eye Protection 5.11 Tactical 26% Off MAP of Current Price Sheet Fans Tempest 19% Off Current Price Sheet
Bat Fans etc. Leader North America 19% Off Current Price Sheet Saws etc. Tempest 19% Off Current Price Sheet
Flashlights Kohler Brightstar 4% Off Current Price Sheet Fans, Saws and related Fans SuperVac 9% Off Current Price Sheet Flashlights Flashlights Streamlight 25% Off Current Price Sheet Flashlights Fox Fury 11% Off Current Price Sheet
Flashlights Pelican 8% Off Current Price Sheet
MES - Sourcewell Proposal 020124-MES
PRODUCT CATEGORY PRODUCT DESCRIPTION MANUFACTURER PERCENTAGE OF PUBLISHED PRICE OR AS NOTED
Body Armor Thermal Imaging Cameras SEEK 5% Off Current Price Sheet 820
Brackets Ziamatic 10% Off Current Price Sheet
Brass Sterling 14% Off Current Price Sheet
Brass S&H Catalog which is roughly 20% Off
Brass Elkhart 25% Off Current Price Sheet
Firefighting (Municipal) Hoses
Brass Harrington 34% Off Current Price Sheet
Brass Other Than Hose Kochek 25% Off Current Price Sheet Hose Matex 24% Off Current Price Sheet
Brass Akron 19% Off Current Price Sheet
Brass Action Coupling 24% Off Current Price Sheet
Protective Item Protective Item Diamond Hero Wipes 9% Off Current Price Sheet Accessories Accessories Hammerhead 5% Off Current Price Sheet Firefighting (Municipal) Hoses Hose Only Kochek 24% Off Current Price Sheet Foam Intelagard 7% Off Current Price Sheet
Foam BioEx 5% Off Current Price Sheet
Badges & Accessories Badges & Accessories Blackington 15% Off Current Price Sheet Firefighting Foam Foam National Foam 3% Off Current Price Sheet Foam Johnson Chemguard 4% Off Current Price Sheet
Foam Johnson Ansul 19% Off Current Price Sheet
Hazmat Gear FSI North America 9% Off Current Price Sheet Hazmat Gear Kappler 1% Off Current Price Sheet
Fire Extinguishers Extinguishers Amerex 24% Off Current Price Sheet Rescue Sam Carbis 5% Off Current Price Sheet
Hazardous Material (Hazardous
Equipment)
Hazmat Gear Avon Protection 15% Off Current Price Sheet Hazmat Suits DuPont 14% Off Current Price Sheet
Rescue Yates 4% Off Current Price Sheet
Rescue Fire-Com 4% Off Current Price Sheet
Rescue Bridgehill Blankets 8% Off Current Price Sheet
Rescue Rescue 42 4% Off Current Price Sheet
Rescue RIT 15% Off Current Price Sheet
Detection Scott Gas Detection 4% Off Current Price Sheet Rescue PIP 4% Off Current Price Sheet
Rescue Team Wendy 5% Off Current Price Sheet
Rescue Avon 5% Off Current Price Sheet
MES - Sourcewell Proposal 020124-MES
PRODUCT CATEGORY PRODUCT DESCRIPTION MANUFACTURER PERCENTAGE OF PUBLISHED PRICE OR AS NOTED
Rescue PMI (Pigeon Mountain) 4% Off Current Price Sheet 821
Safety related items Firefighter & EMS safety R&B Fabrications 5% Off Current Price Sheet Fire & EMS manikins Ruth Lee Net MSRP
Nozzles HEN Net MSRP
Brackets Zyco 15% Off Current MSRP
Brackets, Mounts, and Related
Accessories
Poly-Tech America 2% Off Current MSRP
Cord Reels Hannay Reels 30% Off Current MSRP
5% Off Current MSRP Lockers
Brackets SCBAS 9% Off Current MSRP
Accessories Kappler 1% Off Current MSRP
Fire Pumps Fire Pumps CET Pumps 9% Off Current Price Sheet Accessories Nozzles TFT 20% Off Current MSRP
Lockers, Racks, Shelving Groves Ready Racks 2% Off Current MSRP Washers & Dryers
PRODUCT CATEGORY PRODUCT DESCRIPTION MANUFACTURER PERCENTAGE OF PUBLISHED PRICE OR
AS NOTED
CAF Systems Compressed Air Ecocaf 3% Off Current Price Sheet Containment Containers (industrial,
steel, plastic)
Husky 5% Off Current Price Sheet
MES - Sourcewell Proposal 020124-MES
822
823
824
Emily
Combs
Digitally signed by Emily Combs Date: 2026.04.06 13:35:14 -07'00' 825
010424-MES
Rev. 3/2022 1
Solicitation Number: RFP #010424
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Municipal Emergency Services, Inc., 12 Turnberry Lane, 2nd Floor, Sandy Hook, CT 06482 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Firefighting Personal Protective Equipment with Related Equipment Cleaning from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.
Minimum Limits:
$1,000,000 per claim or event
$1,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with
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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and
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records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Municipal Emergency Services
By: __________________________ By: __________________________ Jeremy Schwartz John Walker
Title: Chief Procurement Officer Title: CFO
Date: ________________________ Date: ________________________
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Bid Number: RFP 010424 Vendor Name: Municipal Emergency Services Inc
852
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line
Item Category or Type Offered * Comments
76 Protective Clothing Yes
No
MES offers this product with the purpose to protect firefighters from radiant and thermal exposure, punctures and other hazards while providing protection, safety, and comfort. We have a variety of vendors our customers are able to use.
*
77 Helmets and related accessories Yes
No
MES offers helmets and other accessories for fire protection such as shields and other required NFPA accessories.
We ensure that minimum standards are met such as retention systems, absorption, reflective trim and ear covers.
*
78 Other related equipment and
accessories
Yes
No
MES offers fire blankets, heat detectors, and suppression equipment. * 79 Firefighting apparel and station-wear Yes
No
Our station wear includes shirts and pants that can be made of fire resistant materials if required. We are also able to customize and offer a variety of colors. * 80 Extractors, laundry machines,
mechanical dryers, drying and
storing racks
Yes
No
MES is aware of fire contaminants that can expose firefighters to harmful materials. We offer equipment that specializes in cleaning turnout gear and other equipment with exceptional, professional care.
*
81 Cleaning and decontamination
service and maintenance
Yes
No
Our vendors offer all levels of decon services and strategies that include wash of gear and equipment, personal wash and wipes, and air decontamination for effective results. 82 Firefighting PPE cleaning supplies Yes
No
Our vendors in this category offer effective and robust cleaning solutions. Our major focus is to ensure that soiled areas are cleaned and uncontaminated after use. 83 Cleaning equipment for other
firefighting equipment and tools
Yes
No
Our vendors also provide equipment for proper storage based on NFPA standards and the cleaning supplies to be used after use.
84 Services Related to the equipment
described above
Yes
No
Services related to the equipment described are listed below. Also, MES is able to offer customizable solutions. By contacting our Sales Rep and providing information on the needs and requirements, in most cases, we are able to offer a quote offering a plan to address our customer's requirements.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - MES Sourcewell 010424 Vendor Pricing.zip - Wednesday January 03, 2024 11:32:34 Financial Strength and Stability - Financial Statements.zip - Monday January 01, 2024 15:47:44 Marketing Plan/Samples (optional)
WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Standard Transaction Document Samples - QT1730512.FIREDEX.pdf - Tuesday January 02, 2024 14:08:12 Requested Exceptions - MES Insurance Exceptions.pdf - Monday January 01, 2024 17:15:56 Upload Additional Document - MES Documents 010424.zip - Tuesday January 02, 2024 14:25:24 Bid Number: RFP 010424 Vendor Name: Municipal Emergency Services Inc
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Bid Number: RFP 010424 Vendor Name: Municipal Emergency Services Inc
855
Rev. 3/2022 Sourcewell RFP #010424
Firefighting Personal Protective Equipment with Related Equipment Cleaning