Agenda packet — Rocklin City Council, June 27, 2023 (part 4 of 4)

Reso. No. 2023-
PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
694

Page 1 ends

to Reso. No. 2023-

EXHIBIT A
695
Recology Auburn Placer
CITY of ROCKLIN
Rate Components
For Rate Year July 1, 2023 through June 30, 2024
Annual Increase - Rate Year 2022-2023
Cost of Living Increase 5.700%
Other - Carry forward from 2021 - 2022 7.600%
Other 0.000%
TOTAL INCREASE (Cap at 4%) 4.000%
* * Old Landfill Rate (See Note 1) 95.50 $
* * New Landfill Rate (See Note 1) 103.75 $

69.00 Landfill Increase $8.25
% Increase 8.64%
Street Sweeping 0.00%
* * Note 1 Landfill Rates Applicable to Debris Boxes and C&D:

Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 Rate Components1 of 12 4/11/2023 1:54 PM696

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

RESIDENTIAL RATES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL
** 1 - 32-Gallon Can 7.92 $ 7.24 $ 1.68 $ 16.84 $ Toter Only 13.66 $ 14.48 $ 3.13 $ 31.27 $ Unlimited Toters 18.70 18.62 $ 4.15 41.47
Senior Citizen
** 1 - 32-Gallon Can 3.87 $ 7.24 $ 1.23 $ 12.34 $ Toter Only 8.93 $ 14.48 $ 2.60 26.01 Unlimited Toter 9.85 18.62 $ 3.16 31.63
Extra Charge
Bag 2.40 $ 0.86 $ 0.36 $ 3.62 $ Can 3.08 1.67 0.53 5.28
Toter 7.17 3.34 1.17 11.68
Extra Toter Rental 3.39 0.38 3.77
(Unlimited Svc.)
Backyard Gate Fee 1.50 0.17 1.67
PROPOSED - EFFECTIVE JULY 1, 2023

RESIDENTIAL RATES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL
** 1 - 32-Gallon Can 8.24 $ 7.87 $ 1.79 $ 17.90 $ Toter Only 14.21 $ 15.74 $ 3.33 $ 33.28 $ Unlimited Toters 19.45 20.23 4.41 44.09
Senior Citizen
** 1 - 32-Gallon Can 4.02 $ 7.87 $ 1.32 $ 13.21 $ Toter Only 9.29 $ 15.74 2.78 $ 27.81 $ Unlimited Toter 10.24 20.23 3.39 33.86
Extra Charge
Bag 2.50 $ 0.93 $ 0.38 $ 3.81 $ Can 3.20 1.82 0.56 5.58
Toter 7.46 3.63 1.23 12.32
Extra Toter Rental 3.53 0.39 3.92
(Unlimited Svc.)
Backyard Gate Fee 1.56 0.17 1.73
** Existing Customers only. Service is not availabl e to new customers. 4/11/2023 1:54 PM 2 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 697

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES
Frequency (Pickups per Week)
SIZE 1 2 3 4 5 6
1 Cu Yd 68.88 $ 114.04 $ 158.98 $ 204.44 $ 249.92 $ 312.38 $ Disposal 31.04 62.08 93.11 124.15 155.19 186.23

99.92 $ 176.12 $ 252.09 $ 328.59 $ 405.11 $ 498.61 $ Fran Fee 11.10 19.57 28.01 36.51 45.01 55.40
TOTAL 111.02 $ 195.69 $ 280.10 $ 365.10 $ 450.12 $ 554.01 $ 2 Cu Yd 113.86 $ 204.69 $ 295.30 $ 386.11 $ 476.66 $ 595.85 $ Disposal 62.08 124.15 186.23 248.30 310.38 372.45
175.94 $ 328.84 $ 481.53 $ 634.41 $ 787.04 $ 968.30 $ Fran Fee 19.55 36.54 53.50 70.49 87.45 107.59
TOTAL 195.49 $ 365.38 $ 535.03 $ 704.90 $ 874.49 $ 1,075.89 $ 3 Cu Yd 159.15 $ 295.18 $ 431.19 $ 567.14 $ 703.09 $ 878.87 $ Disposal 93.11 186.23 279.34 372.45 465.56 558.68
252.26 $ 481.41 $ 710.53 $ 939.59 $ 1,168.65 $ 1,437.55 $ Fran Fee 28.03 53.49 78.95 104.40 129.85 159.73
TOTAL 280.29 $ 534.90 $ 789.48 $ 1,043.99 $ 1,298.50 $ 1,597.28 $ 4 Cu Yd 204.44 $ 385.85 $ 567.04 $ 748.10 $ 929.48 $ 1,161.87 $ Disposal 124.15 248.30 372.45 496.60 620.75 744.90
328.59 $ 634.15 $ 939.49 $ 1,244.70 $ 1,550.23 $ 1,906.77 $ Fran Fee 36.51 70.46 104.39 138.30 172.25 211.86
TOTAL 365.10 $ 704.61 $ 1,043.88 $ 1,383.00 $ 1,722.48 $ 2,118.63 $ 5 Cu Yd 249.92 $ 420.45 $ 591.01 $ 761.37 $ 932.17 $ 1,165.23 $ Disposal 155.19 310.38 465.56 620.75 775.94 931.13
405.11 $ 730.83 $ 1,056.57 $ 1,382.12 $ 1,708.11 $ 2,096.36 $ Fran Fee 45.01 81.20 117.40 153.57 189.79 232.93
TOTAL 450.12 $ 812.03 $ 1,173.97 $ 1,535.69 $ 1,897.90 $ 2,329.29 $ 6 Cu Yd 283.36 $ 481.00 $ 726.93 $ 875.97 $ 1,119.86 $ 1,399.83 $ Disposal 186.23 372.45 558.68 744.90 931.13 1,117.35
469.59 $ 853.45 $ 1,285.61 $ 1,620.87 $ 2,050.99 $ 2,517.18 $ Fran Fee 52.18 94.83 142.85 180.10 227.89 279.69
TOTAL 521.77 $ 948.28 $ 1,428.46 $ 1,800.97 $ 2,278.88 $ 2,796.87 $ 7 Cu Yd 316.87 $ 541.58 $ 862.90 $ 990.54 $ 1,307.54 $ 1,634.40 $ Disposal 217.26 434.53 651.79 869.05 1,086.31 1,303.58
534.13 $ 976.11 $ 1,514.69 $ 1,859.59 $ 2,393.85 $ 2,937.98 $ Fran Fee 59.35 108.46 168.30 206.62 265.98 326.44
TOTAL 593.48 $ 1,084.57 $ 1,682.99 $ 2,066.21 $ 2,659.83 $ 3,264.42 $ 4/11/2023 1:54 PM 3 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 698

CITY OF ROCKLIN
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES
Frequency (Pickups per Week)
SIZE 1 2 3 4 5 6
1 Cu Yd 71.64 $ 118.60 $ 165.34 $ 212.62 $ 259.92 $ 324.88 $ Disposal 33.72 67.44 101.16 134.88 168.59 202.31
105.36 $ 186.04 $ 266.50 $ 347.50 $ 428.51 $ 527.19 $ Fran Fee 11.71 20.67 29.61 38.61 47.61 58.58
TOTAL 117.07 $ 206.71 $ 296.11 $ 386.11 $ 476.12 $ 585.77 $ 2 Cu Yd 118.41 $ 212.88 $ 307.11 $ 401.55 $ 495.73 $ 619.68 $ Disposal 67.44 134.88 202.31 269.75 337.19 404.63
185.85 $ 347.76 $ 509.42 $ 671.30 $ 832.92 $ 1,024.31 $ Fran Fee 20.65 38.64 56.60 74.59 92.55 113.81
TOTAL 206.50 $ 386.40 $ 566.02 $ 745.89 $ 925.47 $ 1,138.12 $ 3 Cu Yd 165.52 $ 306.99 $ 448.44 $ 589.83 $ 731.21 $ 914.02 $ Disposal 101.16 202.31 303.47 404.63 505.78 606.94
266.68 $ 509.30 $ 751.91 $ 994.46 $ 1,236.99 $ 1,520.96 $ Fran Fee 29.63 56.59 83.55 110.50 137.44 169.00
TOTAL 296.31 $ 565.89 $ 835.46 $ 1,104.96 $ 1,374.43 $ 1,689.96 $ 4 Cu Yd 212.62 $ 401.28 $ 589.72 $ 778.02 $ 966.66 $ 1,208.34 $ Disposal 134.88 269.75 404.63 539.50 674.38 809.25
347.50 $ 671.03 $ 994.35 $ 1,317.52 $ 1,641.04 $ 2,017.59 $ Fran Fee 38.61 74.56 110.48 146.39 182.34 224.18
TOTAL 386.11 $ 745.59 $ 1,104.83 $ 1,463.91 $ 1,823.38 $ 2,241.77 $ 5 Cu Yd 259.92 $ 437.27 $ 614.65 $ 791.82 $ 969.46 $ 1,211.84 $ Disposal 168.59 337.19 505.78 674.38 842.97 1,011.56
428.51 $ 774.46 $ 1,120.43 $ 1,466.20 $ 1,812.43 $ 2,223.40 $ Fran Fee 47.61 86.05 124.49 162.91 201.38 247.04
TOTAL 476.12 $ 860.51 $ 1,244.92 $ 1,629.11 $ 2,013.81 $ 2,470.44 $ 6 Cu Yd 294.69 $ 500.24 $ 756.01 $ 911.01 $ 1,164.65 $ 1,455.82 $ Disposal 202.31 404.63 606.94 809.25 1,011.56 1,213.88
497.00 $ 904.87 $ 1,362.95 $ 1,720.26 $ 2,176.21 $ 2,669.70 $ Fran Fee 55.22 100.54 151.44 191.14 241.80 296.63
TOTAL 552.22 $ 1,005.41 $ 1,514.39 $ 1,911.40 $ 2,418.01 $ 2,966.33 $ 7 Cu Yd 329.54 $ 563.24 $ 897.42 $ 1,030.16 $ 1,359.84 $ 1,699.78 $ Disposal 236.03 472.06 708.09 944.13 1,180.16 1,416.19
565.57 $ 1,035.30 $ 1,605.51 $ 1,974.29 $ 2,540.00 $ 3,115.97 $ Fran Fee 62.84 115.03 178.39 219.37 282.22 346.22
TOTAL 628.41 $ 1,150.33 $ 1,783.90 $ 2,193.66 $ 2,822.22 $ 3,462.19 $ 4/11/2023 1:54 PM 4 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 699

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES

COMMERCIAL CAN
Frequency (Pickups per Week)
1 2 3 4 5
1 Can 11.56 $ 23.50 $ 35.28 $ 47.09 $ 58.84 $ Disposal 7.24 14.48 21.73 28.97 36.21

18.80 $ 37.98 $ 57.01 $ 76.06 $ 95.05 $ Fran Fee 2.09 4.22 6.33 8.45 10.56
TOTAL 20.89 $ 42.20 $ 63.34 $ 84.51 $ 105.61 $ 2 Cans 13.50 $ 27.14 $ 40.85 $ 54.52 $ 68.08 $ Disposal 14.48 28.97 43.45 57.94 72.42

27.98 $ 56.11 $ 84.30 $ 112.46 $ 140.50 $ Fran Fee 3.11 6.23 9.37 12.50 15.61
TOTAL 31.09 $ 62.34 $ 93.67 $ 124.96 $ 156.11 $ 3 Cans 15.26 $ 30.94 $ 46.27 $ 61.81 $ 77.29 $ Disposal 21.73 43.45 65.18 86.91 108.63

36.99 $ 74.39 $ 111.45 $ 148.72 $ 185.92 $ Fran Fee 4.11 8.27 12.38 16.52 20.66
TOTAL 41.10 $ 82.66 $ 123.83 $ 165.24 $ 206.58 $ 4 Cans 16.98 $ 33.46 $ 76.89 $ 68.59 $ 85.83 $ Disposal 28.97 57.94 86.91 115.87 144.84

45.95 $ 91.40 $ 163.80 $ 184.46 $ 230.67 $ Fran Fee 5.11 10.16 18.20 20.50 25.63
TOTAL 51.06 $ 101.56 $ 182.00 $ 204.96 $ 256.30 $ 5 Cans 18.80 $ 38.08 $ 57.44 $ 76.62 $ 95.86 $ Disposal 36.21 72.42 108.63 144.84 181.05

55.01 $ 110.50 $ 166.07 $ 221.46 $ 276.91 $ Fran Fee 6.11 12.28 18.45 24.61 30.77
TOTAL 61.12 $ 122.78 $ 184.52 $ 246.07 $ 307.68 $ 6 Cans 20.60 $ 41.75 $ 62.97 $ 84.17 $ 105.10 $ Disposal 43.45 86.91 130.36 173.81 217.26

64.05 $ 128.66 $ 193.33 $ 257.98 $ 322.36 $ Fran Fee 7.12 14.30 21.48 28.66 35.82
TOTAL 71.17 $ 142.96 $ 214.81 $ 286.64 $ 358.18 $ 4/11/2023 1:54 PM 5 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 700

CITY OF ROCKLIN
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES

COMMERCIAL CAN
Frequency (Pickups per Week)
1 2 3 4 5
1 Can 12.02 $ 24.44 $ 36.69 $ 48.97 $ 61.19 $ Disposal 7.87 15.74 23.60 31.47 39.34

19.89 $ 40.18 $ 60.29 $ 80.44 $ 100.53 $ Fran Fee 2.21 4.46 6.70 8.94 11.17
TOTAL 22.10 $ 44.64 $ 66.99 $ 89.38 $ 111.70 $ 2 Cans 14.04 $ 28.23 $ 42.48 $ 56.70 $ 70.80 $ Disposal 15.74 31.47 47.21 62.94 78.68

29.78 $ 59.70 $ 89.69 $ 119.64 $ 149.48 $ Fran Fee 3.31 6.63 9.97 13.29 16.61
TOTAL 33.09 $ 66.33 $ 99.66 $ 132.93 $ 166.09 $ 3 Cans 15.87 $ 32.18 $ 48.12 $ 64.28 $ 80.38 $ Disposal 23.60 47.21 70.81 94.41 118.02

39.47 $ 79.39 $ 118.93 $ 158.69 $ 198.40 $ Fran Fee 4.39 8.82 13.21 17.63 22.04
TOTAL 43.86 $ 88.21 $ 132.14 $ 176.32 $ 220.44 $ 4 Cans 17.66 $ 34.80 $ 79.97 $ 71.33 $ 89.26 $ Disposal 31.47 62.94 94.41 125.88 157.35

49.13 $ 97.74 $ 174.38 $ 197.21 $ 246.61 $ Fran Fee 5.46 10.86 19.38 21.91 27.40
TOTAL 54.59 $ 108.60 $ 193.76 $ 219.12 $ 274.01 $ 5 Cans 19.55 $ 39.60 $ 59.74 $ 79.68 $ 99.69 $ Disposal 39.34 78.68 118.02 157.35 196.69

58.89 $ 118.28 $ 177.76 $ 237.03 $ 296.38 $ Fran Fee 6.54 13.14 19.75 26.34 32.93
TOTAL 65.43 $ 131.42 $ 197.51 $ 263.37 $ 329.31 $ 6 Cans 21.42 $ 43.42 $ 65.49 $ 87.54 $ 109.30 $ Disposal 47.21 94.41 141.62 188.83 236.03

68.63 $ 137.83 $ 207.11 $ 276.37 $ 345.33 $ Fran Fee 7.63 15.31 23.01 30.71 38.37
TOTAL 76.26 $ 153.14 $ 230.12 $ 307.08 $ 383.70 $ 4/11/2023 1:54 PM 6 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 701

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES

COMMERCIAL TOTERS
Frequency (Pickups per Week)
1 2 3
1 Toter 24.04 $ 48.08 $ 72.12 $
Disposal 14.48 28.97 43.45

38.52 $ 77.05 $ 115.57 $
Fran Fee 4.28 8.56 12.84
TOTAL 42.80 $ 85.61 $ 128.41 $
2 Toters 41.86 $ 83.73 $ 125.58 $
Disposal 28.97 57.94 86.91

70.83 $ 141.67 $ 212.49 $
Fran Fee 7.87 15.74 23.61
TOTAL 78.70 $ 157.41 $ 236.10 $
3 Toters 59.69 $ 119.38 $ 179.09 $
Disposal 43.45 86.91 130.36
103.14 $ 206.29 $ 309.45 $
Fran Fee 11.46 22.92 34.38
TOTAL 114.60 $ 229.21 $ 343.83 $
4 Toters 77.51 $ 155.02 $ 232.54 $
Disposal 57.94 115.87 173.81
135.45 $ 270.89 $ 406.35 $
Fran Fee 15.05 30.10 45.15
TOTAL 150.50 $ 300.99 $ 451.50 $
5 Toters 95.33 $ 190.62 $ 285.97 $
Disposal 72.42 144.84 217.26
167.75 $ 335.46 $ 503.23 $
Fran Fee 18.64 37.27 55.91
TOTAL 186.39 $ 372.73 $ 559.14 $
4/11/2023 1:54 PM 7 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 702

CITY OF ROCKLIN
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES

COMMERCIAL TOTERS
Frequency (Pickups per Week)
1 2 3
1 Toter 25.00 $ 50.00 $ 75.00 $
Disposal 15.74 31.47 47.21

40.74 $ 81.47 $ 122.21 $
Fran Fee 4.53 9.05 13.58
TOTAL 45.27 $ 90.52 $ 135.79 $
2 Toters 43.53 $ 87.08 $ 130.60 $
Disposal 31.47 62.94 94.41

75.00 $ 150.02 $ 225.01 $
Fran Fee 8.33 16.67 25.00
TOTAL 83.33 $ 166.69 $ 250.01 $
3 Toters 62.08 $ 124.16 $ 186.25 $
Disposal 47.21 94.41 141.62
109.29 $ 218.57 $ 327.87 $
Fran Fee 12.14 24.29 36.43
TOTAL 121.43 $ 242.86 $ 364.30 $
4 Toters 80.61 $ 161.22 $ 241.84 $
Disposal 62.94 125.88 188.83
143.55 $ 287.10 $ 430.67 $
Fran Fee 15.95 31.90 47.85
TOTAL 159.50 $ 319.00 $ 478.52 $
5 Toters 99.14 $ 198.24 $ 297.41 $
Disposal 78.68 157.35 236.03
177.82 $ 355.59 $ 533.44 $
Fran Fee 19.76 39.51 59.27
TOTAL 197.58 $ 395.10 $ 592.71 $
4/11/2023 1:54 PM 8 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 703

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL

EXTRA EMPTIES
1 Cu Yd 16.82 $ 7.16 $ 2.66 $ 26.64 $ 2 Cu Yd 27.85 14.33 4.69 46.87
3 Cu Yd 38.83 21.49 6.70 67.02
4 Cu Yd 49.93 28.65 8.73 87.31
5 Cu Yd 61.06 35.81 10.76 107.63
6 Cu Yd 75.37 42.98 13.15 131.50
7 Cu Yd 89.69 50.14 15.54 155.37

BIN RENTAL
1 Cu Yd 18.23 $ 2.03 $ 20.26 $
2 Cu Yd 22.64 2.52 25.16
3 Cu Yd 27.24 3.03 30.27
4 Cu Yd 31.74 3.53 35.27
5 Cu Yd 36.24 4.03 40.27
6 Cu Yd 40.86 4.54 45.40
7 Cu Yd 45.44 5.05 50.49
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL

EXTRA EMPTIES
1 Cu Yd 17.49 $ 7.78 $ 2.81 $ 28.08 $ 2 Cu Yd 28.96 15.56 4.95 49.47
3 Cu Yd 40.38 23.34 7.08 70.80
4 Cu Yd 51.93 31.13 9.23 92.29
5 Cu Yd 63.50 38.91 11.38 113.79
6 Cu Yd 78.38 46.69 13.90 138.97
7 Cu Yd 93.28 54.47 16.42 164.17

BIN RENTAL
1 Cu Yd 18.96 $ 2.11 $ 21.07 $
2 Cu Yd 23.55 2.62 26.17
3 Cu Yd 28.33 3.15 31.48
4 Cu Yd 33.01 3.67 36.68
5 Cu Yd 37.69 4.19 41.88
6 Cu Yd 42.49 4.72 47.21
7 Cu Yd 47.26 5.25 52.51
4/11/2023 1:54 PM 9 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 704

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES

DEBRIS BOXES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL
15 Cu Yd 195.14 $ 194.82 $ 43.33 $ 433.29 $ 20 Cu Yd 213.24 259.76 52.56 525.56
30 Cu Yd 182.03 389.64 63.52 635.19
33 Cu Yd 168.01 428.60 66.29 662.90
40 Cu Yd 139.80 519.52 73.26 732.58
50 Cu Yd 199.43 649.40 94.31 943.14
Temporary Bins
5 Cu Yd 100.00 $ 35.81 $ 15.09 $ 150.90 $ 6 Cu Yd 113.34 42.98 17.37 173.69
7 Cu Yd 126.76 50.14 19.66 196.56
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES

DEBRIS BOXES

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL
15 Cu Yd 202.95 $ 211.65 $ 46.07 $ 460.67 $ 20 Cu Yd 221.77 282.20 56.00 559.97
30 Cu Yd 189.31 423.30 68.07 680.68
33 Cu Yd 174.73 465.63 71.15 711.51
40 Cu Yd 145.39 564.40 78.87 788.66
50 Cu Yd 207.41 705.50 101.43 1,014.34
Temporary Bins
5 Cu Yd 104.00 $ 38.91 $ 15.88 $ 158.79 $ 6 Cu Yd 117.87 46.69 18.28 182.84
7 Cu Yd 131.83 54.47 20.70 207.00
4/11/2023 1:54 PM 10 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 705

CITY OF ROCKLIN
CURRENT-EFFECTIVE JANUARY 1, 2023

COMMERCIAL RATES

C & D BINS

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL

C & D BINS
5 Cu Yd 87.98 $ 35.81 $ 13.75 $ 137.54 $ 6 Cu Yd 99.76 42.98 15.86 158.60
7 Cu Yd 126.76 50.14 19.66 196.56
PROPOSED - EFFECTIVE JULY 1, 2023

COMMERCIAL RATES

C & D BINS

BASE RATE DISPOSAL FRANCHISE

FEE TOTAL

C & D BINS
5 Cu Yd 91.50 $ 38.91 $ 14.49 144.90 $ 6 Cu Yd 103.75 46.69 16.72 167.16
7 Cu Yd Subject to Note 131.83 54.47 20.70 207.00
NOTE: Rate subject to a minimum of three (3) containers per service 4/11/2023 1:54 PM 11 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Rates 706
Recology Auburn Placer
City of Rocklin
Cost of Living Increase
For Rate Year July 1, 2023 through June 30, 2024
City of Rocklin Format
\\norcalsrv01\KWillard\

BASIC FORMULA
COLA = 0.1 Fixed Costs + .45 x (ECI v1 / ECI v0 ) + .45 x (PPI v1 / PPI v0 ) Rounding: To 3 decimal places per basic agreement 0.0010 CALCULATION:

Fixed / Non-escalating Costs
No index used
Factor (per cent of total cost) 0.10
Index None
Index None
Labor Cost
Factor (percent of total cost) 0.45
Index: 4th Quarter 2022 157.00
Base Index: 4th Quarter 2021 148.40
Change in Index: 8.60

5.80%
Goods & Services
Producer Price Index for All Commodities (WPU00000000)
Factor (percent of total cost) 0.45
Index: December 2022 258.01
Base Index: December 2021 241.20
Change in Index: 16.82

7.00%
Calculation 1 = 1.0570
NET RATE CHANGE (percent) 5.70%
Employment Cost Index - Wages & Salaries, Private Industry, Manufacturing; production, transportation and material moving (Series ID: CIU2023000500000I) 4/11/2023 1:54 PM 12 of 12Rocklin FY 2023-2024 Rate Increase_WPWMA increases_Effective 07.01.23 . Calculation Method 707
Attachment 3
Common Collection Rates – Current and Proposed
Container
Base Rate
(Monthly) Disposal
Franchise
Fee Total + or -
Current Rate 1 - 32 Gallon Can 7.92 7.24 1.68 16.84
Proposed Rate 8.24 7.87 1.79 17.90 +1.06
Current Rate Toter Only 13.66 14.48 3.13 31.27
Proposed Rate 14.21 15.74 3.33 33.28 +2.01
Current Rate Unlimited Toter 18.70 18.62 4.15 41.47
Proposed Rate 19.45 20.23 4.41 44.09 +2.62
Current Rate Sr. Unlimited Toter 9.85 18.62 3.16 31.63
Proposed Rate 10.24 20.23 3.39 33.86 +2.23
Current Rate 1 Yd - 1 x Week 68.88 31.04 11.10 111.02
Proposed Rate 71.64 33.72 11.71 117.07 +6.05
Current Rate 1 Yd - 4 x Week 204.44 124.15 36.51 365.10 Proposed Rate 212.62 134.88 38.61 386.11 +21.01
Current Rate 4 Yd - 1 x Week 204.44 124.15 36.51 365.10 Proposed Rate 212.62 134.88 38.61 386.11 +21.01
Rates provided above are a sampling of the multiple rates provided within the Franchise Agreement.
708
709
710
City Council
Staff Report

Subject:

Whitney Park Pump Track Design Review
Date:

June 27, 2023
Submitted By:

Kevin Huntzinger, Director of Parks and Recreation
Department:

Parks and Recreation
Recommendation:

Review and Approve the Final Design for the Whitney Park Pump Track and Prioritize the Project Components.

Background:

On March 10, 2021, the pump track concept was presented to the Parks, Recreation and Arts Commission for consideration and discussion. After several meetings and further discussion with stakeholders, the Commission recommended that staff bring the pump track concept to the City Council, which was done on May 25, 2021. Following the pump track concept presentation, the City Council directed staff to research basic feasibility, potential funding sources, and locations. On July 27, 2021, staff brought the site evaluation report to City Council for consideration. The City Council determined that Whitney Community Park was the best-suited location, for a pump track, given its dedicated funding source and existing infrastructure, including surrounding bike trails and storm drain connectivity. The City Council then directed staff to prepare a Request for Proposals for Design Services.

The City released a Request for Proposals (RFP), on April 11, 2022, to obtain design services for the Whitney Park Pump Track Project. The City received one qualified response from American Ramp Company (ARC), which was evaluated on factors set forth in the RFP.

American Ramp Company was interviewed by a committee consisting of the City Manager, Parks and Recreation Director, Parks and Recreation Manager, Administrative Analyst, and two of the Parks, Recreation and Arts Commissioners. Staff ultimately determined the proposal submitted by ARC was sufficient and began to negotiate a contract for pump track design services.

On July 26, 2022, City Council adopted Resolution No. 2022-162, authorizing the City Manager to execute a contract with American Ramp Company for professional design services for an asphalt pump track within the undeveloped park space at Whitney Community Park (Attachment 2). After receiving recommendations and feedback from City staff, the Parks, Recreation and Arts Commission, and the Rocklin Bike Coalition, ARC provided the City a final design concept for the Whitney Park Pump Track (Attachment 1). Along with the Item Number 5.A

711
design, staff requested separate cost estimates for the project components. This will allow the City to select the features that are considered to be a high priority while ensuring the project's budget is maintained. The breakdown of estimated costs is provided on the final page of Attachment 1, and summarized here:

Pump Track: $609,000
Bicycle Playground: $253,858
Jump Line (Dirt Trail): $213,278
Jump Line (Asphalt Trail): $393,278
P3 50/50 + Mow Strip: $78,264
P3 Mow Strip only: $27,098
Parking Lot: $136,800-$171,000
Benches: $4,500/each
Fixit Bike Repair Station: $3,000/each
Shelter: $45,000-$55,000

The Parks and Recreation Commission reviewed ARC's final design concept at their meeting on June 14, 2023. The Commission discussed two recommendations to bring forward to the City Council. The first and highest priority includes the pump track, P3 50/50 + mow strip, benches, and an ADA path from the existing parking lot or bike trail. The approximate cost is $742,000. The next and second priority includes the pump track, P3 50/50 + mow strip, bicycle playground, and an ADA path from the existing parking lot or bike trail. The approximate cost is $986,552. The P3 50/50 + mow strip is an alternate to natural turf and irrigation around the interior areas of the asphalt pump track, along with the exterior mow strip surrounding the outside edges. This product is similar to the rubberized play surface found in some playground areas, such as Willard Park.

Neither Commission recommendation includes the parking lot. The Commission's recommendation of an ADA path from the existing parking lot or bike trail is to ensure ADA access to the pump track without funding the parking lot at this time. The approximate cost for the ADA path is $30,000.

After thorough review and consideration of future development at Whitney Community Park, staff recommends funding the pump track, P3 50/50 + mow strip, and the parking lot. The approximate cost for these amenities is $847,000. Staff has identified the parking lot as a necessity for the current project while satisfying future needs as the City continues to develop Whitney Park Phase II. Parks and Recreation staff also support the installation of the P3 50/50 + mow strip to limit ongoing maintenance costs and eliminate upfront project expenses, including the installation of irrigation and other necessary infrastructure to support natural turf and maintenance access. It is a priority for staff to utilize the dedicated Northwest Rocklin Community Park Fee funding source to install the P3 50/50 + mow strip, rather than increasing annual maintenance cost in CFD #5 to maintain additional turf and landscape in the future.

Staff recommends the City Council approve the pump track design, approve the includes of the pump track, P3 50/50 + Mow Strip, and parking lot as Bid Items, and prioritize the remaining features as Bid Alternates. By prioritizing Bid Alternates, staff can include all items in the Bid Documents, and if bid rates are lower than the cost estimate, staff can add in alternate items in priority order.

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Fiscal Impact:

A budget of $920,000 in the Northwest Rocklin Community Park Fee Fund (Fund 307) was approved for the project as part of the FY 2022/23 Annual Budget. The design costs totaled $67,300, with $852,700 remaining for project construction.

ATTACHMENTS:

1. Bike Pump Track Final Design and Cost Estimate

2. Contract with American Ramp Company for Bike Pump Track Design 713
8222 - CA, ROCKLIN
AMERICANRAMPCOMPANY.COM
Bicycle Playgound
Pump Track
Jump Line
Attachment 2
714
AMERICANRAMPCOMPANY.COM
8222 - CA, ROCKLIN
715
8222 - CA, ROCKLIN
AMERICANRAMPCOMPANY.COM
716
8222 - CA, ROCKLIN
AMERICANRAMPCOMPANY.COM
717
8222 - CA, ROCKLIN
AMERICANRAMPCOMPANY.COM
718
8222 - CA, ROCKLIN
AMERICANRAMPCOMPANY.COM
719
AMERICANRAMPCOMPANY.COM
8222 - CA, ROCKLIN
720
601 S. McKinley Ave
Joplin, MO 64801
Toll-free: 800-RAMP-778
Local: 417-206-6816
Fax: 417-206-6888
[email protected]

Quote # Design # Customer Date Designer
Q27357.0 8222 City of Rocklin 06-13-23 Neil Bowman

AMERICAN RAMP COMPANY - PRICING

PUMP TRACK (MAIN AND BEGINNER TRACK) - $ 609,000.00
BICYCLE PLAYGROUND (ASPHALT TRAIL WITH FEATURES) - $ 253,858.17 TAX (7.25% ON MATERIALS AND PRODUCT) - $ 15,430.04
GRAND TOTAL - $ 878,288.21

AMERICAN RAMP COMPANY - SCOPE OF WORK

MANUFACTURING, INSTALLATION, AND CONSTRUCTION

INCLUDES*:
• • All labor, supplies, tools, materials, and equipment required per scope of work • • Fabrication and installation of all Pump Track elements • • Fabrication and installation of Bicycle Playground Features • • Rough Grading
• • Any necessary drainage per construction documents
• • 1 Wallride

ADD ALTERNATES (tax not included)

-Jump Line
Dirt Trail with Features - $ 213,278.49
Asphalt Trail with Features - $ 393,278.49

-Landscape Upgrades
P3 50/50 + Mow Strip - $ 78,264.00
P3 Mow Strip Only - $ 27,098.00

-Complementary Features as shown in renderings (cost is turnkey approximate)

Parking Lot - $136,800.00 - $171,000.00
Benches - $4,500 each
Fixit Bike Repair Station - $3,000 each
Shelter - $45,000.00 - $55,000.00
721
RESOLUTION NO. 2022-162

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH

AMERICAN RAMP COMPANY FOR THE DESIGN OF AN ASPHALT PUMP TRACK WITHIN THE

UNDEVELOPED PARK SPACE AT WHITNEY COMMUNITY PARK
WHEREAS, City staff released a request for proposals (RFP) on April 11, 2022 for professional design services for an asphalt pump track at Whitney Community Park; and WHEREAS, one proposal was received from American Ramp Company, and a City selection committee, comprised of City Staff and a Parks, Recreation and Arts Commission subcommittee, evaluated the proposal based on the factors set forth in the RFP; and WHEREAS, the City selection committee recommends the Whitney Park Phase II pump track design contract be awarded to American Ramp Company, in an amount not to exceed $67,300.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin hereby approves and authorizes the City Manager to execute a Contract for Services with American Ramp Company for professional services to design an asphalt pump track within the undeveloped park space at Whitney Community Park in a total amount not to exceed $67,300, in substantially the form attached hereto as Exhibit "A."
PASSED AND ADOPTED this 26th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Councilmembers:

Gayaldo, Halldin, Janda
None
Broadway
None
Attachment 1
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1733390.1 9959-001

CONTRACT FOR SERVICES
THIS CONTRACT is made on July 26, 2022, by and between the CITY OF ROCKLIN a municipal corporation (“City”), and AMERICAN RAMP COMPANY “Contractor,” who mutually agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place and in the manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, the City Manager’s authorized designee, or by the Rocklin City Council, as required by the Rocklin Municipal Code or other local law or policy.

2. COMPENSATION
A. The City shall pay Contractor for the services rendered pursuant to this agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total sum of $67,300 (Sixty-Seven Thousand, Three Hundred Dollars). The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.

B. Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

Reimbursable expenses shall be limited to actual expenditures of Contractor for expenses that are necessary for the proper completion of the services and shall only be payable if specifically authorized in advance by City.

C. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. Contractor’s fees shall be as specified in the Scope of Work, Exhibit A or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information:
(1) Job/project name or description;
(2) City’s current purchase order and/or work order number (if applicable); (3) Contractor’s invoice number;
(4) Date of invoice issuance;
(5) Description of services billed under invoice , including the description of tasks performed and the corresponding rate charged for the completion of that task; DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 723
Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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(6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement.

D. City shall make payment to Contractor net 30 days from receipt of an acceptable invoice. If Contractor’s performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the Contractor’s failure to perform is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 4. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above, or as set forth in the Schedule of Performance.

E. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall k eep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

F. Contractor shall pay when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Contractor hereby agrees to indemnify City for any cl aims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section.

3. FACILITIES AND EQUIPMENT
Contractor shall at its sole cost and expense, furnish all facilities and equipment that may be required for Contractor to perform services pursuant to this agreement. City shall furnish to Contractor, only the facilities and equipment listed in Exhibit A (if any) according to any terms and conditions set forth in Exhibit A.

4. TERM OF CONTRACT
A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall continue in effect until project completion, unless sooner terminated as provided herein.

B. The services of Contractor are to commence upon execution of this Contract and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B.

5. SUSPENSION/TERMINATION:

A. City shall have the right at any time to temporarily suspend Contractor’s performance hereunder, in whole or in part, by giving written notice of suspension to Contractor. If City gives such notice, Contractor shall immediately suspend its activities under this agreement.

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B. This Contract may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. If the agreement is terminated by the City:

i. Contractor shall immediately cease rendering services pursuant to this agreement; ii. Contractor shall, not later than five days after such notice of termination, deliver to City copies of all information prepared pursuant to this agreement; iii. City shall pay Contractor the reasonable value of services rendered by Contractor prior to termination; provided however, City shall not in any manner be liable for lost profits that might have been made by Contractor had the agreement not been terminated or had Contractor completed the services required by this agreement.

Contractor shall furnish to City such financial information as in the judgment of the City is necessary for City to determine the reasonable value of the services rendered by Contractor. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity.

C. Notwithstanding any provisions of this Contract, Con tractor shall not be relieved of liability to the City for damages sustained by th e City by virtue of any breach of this Contract by Contractor, and the City may withhold any payments due to Contractor until such time as the exact amount of damages, if any, due the City from Contractor is determined.

6. INDEPENDENT CONTRACTOR

Contractor enters into this Contract as an independent contractor and not as an employee or agent of the City. Contractor shall have no power or authority by this Contract to act on behalf of City in any capacity whatsoever as an agent, or to bind the City in any respect or to any obligations whatsoever. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors, or any other p erson resulting from performance of this agreement.

7. AMENDMENTS, CHANGES OR MODIFICATIONS

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

8. EXTENSIONS OF TIME
Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writin g and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 7.

9. PROPERTY OF CITY
It is mutually agreed that all materials prepared by the Contractor under this Contract shall become the property of the City, and the Contractor shall have no property right therein DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 725
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whatsoever. Immediately upon termination, the City shall be entitled to, and the Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates , summaries and other such materials as may have been prepared or accumulated to date by the Contractor in performing this Contract which is not Contractor’s privileged information, as defined by law, or Contractor’s personnel information, along with all other property belonging exclusively to the City which is in the Contractor’s possession.

10. COMPLIANCE WITH ALL LAWS:

Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, all applicable laws, ordinances, and codes of federal, State and local governments, which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

For all leases and purchases of materials, equipment, supplies or other tangible personal property used to perform the agreement and shipped from outside California, the Contractor and any subcontractors leasing or purchasing such materials, equipment, sup plies or other tangible personal property shall obtain a Use Tax Direct Payment Permit or Seller’s Permit from the California State Board of Equalization, in accordance with the applicable SBE criteria and requirements. This provision applies in all instan ces unless prohibited by the funding source for the agreement.

11. WARRANTIES AND RESPONSIBILITIES - CONTRACTOR
A. Contractor agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consi stent with the generally accepted standards of Contractor’s profession.

B. Contractor is duly licensed, qualified and experienced to perform the services set forth in the Scope of Services, Exhibit A. Contractor represents and warrants that Contractor has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of stat e corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State.

C. Contractor shall perform all services required pursuant to this agreement in the manner and according to the standards currently observed by a competent practitioner of Contractor’s profession in California. Contractor shall devote such time and effort to the performance of services pursuant to this agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this agreement. Neither party shall be considered in default of this agreement to the extent that party’s performance is prevented or delayed by any cause that is beyond the reasonable control of that party.

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D. All products of whatsoever nature that Contractor delivers to City pursuant to this Agreement shall be prepared in a professional manner and conform to the standards of quality normally observed by a person currently practicing in Contractor’s profession, and shall be provided in accordance with any scope of services or schedule of performance specified in Exhibits A or B.

E. Contractor shall assign only competent personnel to perform services pursuant to this agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in Contractor’s staff assigned to perform the services required under this ag reement, prior to any such performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person.

F. Contractor agrees and represents that the work performed under this Contr act shall be in accordance with applicable federal, State and local law.

G. Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Contractor in writing within sixty (60) days of discovery. Should Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Contractor agrees it has satisfied itself by its own investigatio n and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this agreement is based on such independent investigation and research . Contractor shall be liable for any expenses thereby incurred.

12. SUBCONTRACTING
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Contractor.

13. ASSIGNABILITY
Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City . The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this agreement. However, claims for money due or to become due Contractor from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

14. INTEREST IN CONTRACT
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Contractor covenants that neither it, nor any of its employees, agents, contractors, or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manne r or degree with the performance of its services hereunder. Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Contractor’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Contractor in writing that Contractor’s duties under this Contract warrant greater disclosure by Contractor than was originally contemplated. Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

15. MATERIALS CONFIDENTIAL
To the extent permitted by law, all of the materials prepared or assembled by Contractor pursuant to performance of this Contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

16. LIABILITY OF CONTRACTOR-NEGLIGENCE
Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Contractor or its employees, agents, contractors or subcontractors.

17. INDEMNITY AND LITIGATION, COSTS
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify the City, its officers, officials, agents, employees and volunteers against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation court costs and reasonable attorneys’ fees, arising from all acts or omissions of Contractor, or its officers, agents or employees in rendering services under this Agreement; excluding however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence, or willful acts. The provisions of this paragraph shall survive termination or suspension of this Contract. These Indemnification provisions are independent of and shall not in any way be limited by the Insurance requirements of this agreement. City approval of the Insurance required by this Agreement does not in any way relieve the Contractor from liability under this section.

18. CONTRACTOR TO PROVIDE INSURANCE
Contractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreem ent shall be a breach of this Agreement.

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A. MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation as required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Contractor has no employees, Contractor must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Professional liability coverage shall extend for at least five years after completion of the Contractor’s services under this Agreement.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

B. OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status . The City, its offi cers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverag e. For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers . Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

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3. Notice of Cancellation . Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to the City, with ten days’ for notice of cancellation due to non-payment.

4. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

6. Acceptability of Insurers . Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

7. Claims Made Policies . If any of the required policies for professional liability insurance provide claims-made coverage:
i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years af ter completion of contract work.

8. Verification of Coverage . Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

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10. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

19. GENERAL/MISCELLANEOUS PROVISIONS:

A. Contract Documents . This agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Cont ract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

B. Non-Discrimination in Employment and Equal Employment Opportunit y.

Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, color, ancestry, national origin, religious creed, sex (including pregnancy, childbirth breastfeeding or related medical condition), sexual orientation, gender, gender identity, gender expression and age (over 40), disability (mental and physical), medical condition, marital status, citizenship, and military and veteran status.

C. Inspection of Record s. Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any ti me until six (6) months after the final payments under this Contract are made to the Contractor.

D. Entire Agreement. This Contract constitutes the entire agreement between the parties relative to the services specified herein and supersedes whatever oral or written understanding they may have had prior to the execution of this agreement. No alteration or modification of this agreement shall be valid or effective unless and until such modification is evidenced by a writing signed by both parties to this Co ntract, by persons authorized to act on behalf of the parties. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. Severability. If any portion of this agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of this agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

F. Waiver. Neither City’s acceptance of, or payment for, any service performed by Contractor, nor any waiver by either party of any default, breach, or condition precedent, shall be construed as a waiver of any provision of this agreement, nor as a waiver of any other default, breach or condition precedent or any other right hereunder.

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Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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G. Notice. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to hav e been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of Rocklin
Parks and Recreation
5460 5th Street
Rocklin, CA 95677
City of Rocklin
Office of the City Attorney
3970 Rocklin Road
Rocklin, CA 95677
Contractor: American Ramp Company
601 S. McKinley Avenue
Joplin, MO 64801
H. Enforcement of Agreement. This Contract shall be interpreted, governed and enforced in accordance with the laws of the State of California. Venue of any action arising out of this Contract shall be brought and maintained in Placer County California, regardless of where else venue may lie. The parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such courts.

I. Attorney’s Fees. In any action brought by either party to enforce the terms of this Contract, each party shall bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

J. Power and Authority to Enter into Agreement . All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractor hereby warrants that it shall not have breached the terms or conditions of any other contract or Agreement to which Contractor is obligated, which breach would have a material effect hereon.

K. Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreemen t, shall include digital electronic signatures (DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 732
Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.

L. Exhibits. All exhibits referred to herein and attached hereto, are by this reference incorporated as if set forth fully herein.

CONTRACTOR
By: _________________________
James Moss, CEO/CFO
American Ramp Company

CITY OF ROCKLIN
By: __________________________
Aly Zimmermann, City Manager
ATTEST:

By: _______________________
Hope Ithurburn, City Clerk
APPROVED AS TO FORM:

By: _______________________
Sheri Chapman, City Attorney
DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 733
1733390.1 9959-001

EXHIBIT A
Contractor Proposal/Scope of Work
Whitney Park Phase II Asphalt Pump Track Design Services Scope of Work:

Contractor will prepare a site design plan and supporting project documentation for an asphalt pump track at Whitney Park. The following minimum components will be included in the site design plan and supporting project documentation:

1. Gather and review information, perform site visits to review and document existing conditions of Whitney Community Park. Meet with City staff to determine needs and receive input and direction.

2. Provide design and engineering services for a well-designed asphalt pump track which will set Rocklin apart from other municipal pump tracks in the region. Design may include, but are not limited to the following:
a) Progressive asphalt pump track design to serve multiple ages and abilities. b) Design that minimizes future maintenance requirements.

3. Develop project alternatives and cost estimates for each. Provide detailed estimates of one-time and ongoing costs to develop, operate, and maintain additional amenities.

Include a phased implementation approach for additional amenities considering available funding and other project constraints.
a) Alternative improvements may include, but are not limited to the following:
i) Recreation amenities, such as passive green space; landscaping improvements; public artwork; site amenities such as benches, gates, shade structures, water fountains, parking and restrooms; ADA access improvements; lighting, safety and security improvements.

4. Prepare and provide Site Construction Drawings for final project design.

American Ramp Company presented the initial project proposal below, in response to the CITY RFP for the Whitney Park Phase II Asphalt Pump Track Design Services, outlining an approximate schedule for the scope of work, which is hereby incorporated herein, as follows:

TASK 1.0 – CONCEPTUAL DESIGN SERVICES:

1.1 Site Surveys
• Obtain all surveys necessary to perform the scope of work.

1.2 Community Engagement Meeting
• American Ramp Company will host a live meeting with your local riders or project team to formulate ideas for your concept design.
• Review of samples designs with group to identify a preferred theme. • Summarize meeting findings with group.

1.3 Site Review
• Review location of asphalt pump track for opportunities and constraints. • Discuss potential locations for entry, spectator viewing and drainage flow.

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Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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1.4 Design Revisions
• Revise conceptual design based on feedback from initial input (2-revisions included). • Verify the design is responsive to the site and budget.

1.5 Cost Estimate
• Provide cost estimate (lump sum) for construction of approved asphalt pump track design.

Deliverables
• Large poster size print of final design
• Cost Estimate (lump sum)
TASK 2.0 – CONSTRUCTION DOCUMENT PHASE (60% Client Review Submittal) Objectives:
• To refine the schematic design providing detailed direction as to the materials, location, and dimensioning of the design elements.
• To refine an estimate of probable construction costs and budget. • Upon review by the Client/City of the schematic design plans, ARC shall prepare the design development drawings setting forth, in technical detail, the requirements for construction of the design. Evolutionary adjustments to the design development documents will be incorporated into the work prior to the start of construction documents.

2.1 Project Meeting
• ARC will make available to the Client a copy of the final plan prior to project meeting. • Evaluate pump track plan for security, access, code compliance and phasing. • Review plan for innovation, value engineering, and review design schedule.

2.2 Materials Research
• Identify proposed materials and furnishings to be used within the pump track project. Identify all products by manufacturer and approximate cost.

2.3 Prepare Base Information
• Prepare base information for inclusion in all future design documents. • ARC will coordinate drawings within our scope of work with Project Design Team members as updates become available.

2.4 Site Plan
• Convey major site features relevant to the pump track placement onsite between Phase 1 and Phase 2. New site survey will be provided by ARC.

2.5 Preliminary Pump Track Material Reference Plan
• Identify all major amenities in the pump track Master Plan by keynote description. • Reference all major details, enlargements, and sections.

2.6 Preliminary Grading and Drainage Plan & Coordination • Proposed spot grades at necessary points to convey intended elevations and direction of flow by ARC.
• Location and sizing of drainage structures, sizing and location of invert and finish grades of drains by ARC.

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2.7 Sections/Profiles Plan
• Vertical sections at appropriate scale conveying the overall pump track design intent.

2.8 Construction Details
• Provide sufficient construction detailing for the construction of all elements within this project that falls under this scope of work within the project limit of work lines.

2.9 Specifications
• Provide 60% specifications for all elements within this project that falls under this scope of work within the project limit work lines.

2.10 Preliminary Statement of Probable Construction Costs – 60% • Prepare cost estimate for the pump track within the project’s limit of work.

2.11 60% Client Review Submittal
• Submit 60% plan set, specifications, and construction estimate for review by Client/City. • It shall be the responsibility of the Client/City to review all material and respond to ARC with any comments or questions in a timely manner.

2.12 Project Meeting – DD Review (ARC/CLIENT/CITY) PHONE CONFERENCE • Client/City review of 60% submittal.

Task 2.0 Deliverables
• 2.1 Preferred Master Plan rendered on 24” x 36” sheet at an appropriate scale and revised sketches of any amenity revisions.
• 2.2 Cut-sheets and/or product samples for submittal to client for review and approval. • 2.3 Individual coordination items in sketch format for submittal to Project Design Team as necessary to complete the 60%plan set.
• 2.4+ (1) 24”x36” 60% plan set – Electronic Version (.pdf and/or .dwg) • Set 60% Specifications – Electronic Version (.pdf and/or .doc) • Cost Estimate – Electronic Version (.pdf and/or .xlsx) TASK 3.0 – CONSTRUCTION DOCUMENT PHASE (100% Submittals)

3.1 Project Meeting – CD Overview (ARC/CLIENT) PHONE CONFERENCE • Review approved design development drawings and master schedule.

3.2 Statement of Probable Construction Cost – 100%
• Develop spreadsheet of all pump track improvement quantities and unit rates for probable construction cost.
• If necessary, ARC will identify acceptable alternatives to align the probable construction cost with the available construction budget. The cost estimate will be submitted with the 60% plan set to allow for any necessary design adjustments prior to 100% plan submittal and acceptance.
• A final cost estimate based on a current market value that falls within budget will be submitted with the 100% final construction documents.

3.3 100% Specifications
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• Refine and revise as necessary technical specifications in CSI (Construction Specification Institute) format for all pump track construction.

3.4 100% Biddable Construction Document Submittal
• ARC will finalize plans to facilitate construction of this pump track project. These final construction documents at a minimum shall include:
• Site Plan
• Materials Reference Plan
• Layout Plan
• Grading and Drainage Plan
• Sections/Profiles Plan
• Construction Details
• Quantities
Task 3.0 Deliverables
• 3.1 Full Bid Ready Plans
• 3.2 Revised statement of probable costs.
• 3.3 Revised specifications.

DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 737
Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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EXHIBIT B
Schedule of Performance
American Ramp Company presented the initial project schedule below, outlining an approximate schedule of 16 weeks from project start date to completion.

PUMP TRACK DESIGN SCOPE OF SERVICES

1.0 Conceptual Design Services and Site Surveys 4 weeks

2.0 Construction Documents 60% 6 weeks

3.0 Construction Documents 100% Stamped 6 weeks
TOTAL 16 WEEKS
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Contract for Services – Whitney Park Phase II Asphalt Pump Track Design Services American Ramp Company
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EXHIBIT C
Schedule of Fees

PROJECT FEES
Fees for the Services detailed in the proposed Scope of Work are outlined below.

PUMP TRACK DESIGN SCOPE OF SERVICES FEE AMOUNT

1.0 Conceptual Design Services and site surveys 4 weeks $32,300.00

2.0 Construction Documents 60% 6 weeks $17,500.00

3.0 Construction Documents 100% Stamped 6 weeks $17,500.00 TOTAL 16 WEEKS $67,300.00
DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F 739
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EXHIBIT D

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such prov isions before commencing the performance of the work of this contract.

CONTRACTORS

By:
[Title]

DocuSign Envelope ID: EDDC31CB-8FB0-4AF1-A9B1-ADD5C550DB2F CFO
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Request for Proposals Whitney Park Phase II Asphalt Pump Track Design Services RFP responses to be received until: Friday, April 29, 2022, by 1:00 p.m. at City of Rocklin Attn: Kevin Huntzinger, Director of Parks & Recreation Office of the City Manager 3970 Rocklin Road Rocklin, CA 95677 Or by email at: [email protected] Date Issued: April 11, 2022 741
Contents Section 1. Introduction .................................................................................................................. 3Section 2. Project Description and Background............................................................................. 3Section 3. Scope of Services Expectations...................................................................................... 4Section 4. Proposal Requirements .................................................................................................. 51. Cover Letter ...................................................................................................................................... 52. Company Profile ................................................................................................................................ 5 3. Proposed Staff ................................................................................................................................... 5 4. Project Approach .............................................................................................................................. 5 5. Experience ......................................................................................................................................... 5 6. References ........................................................................................................................................ 5 7. Cost Proposal .................................................................................................................................... 6Section 5. Submittal Instructions ................................................................................................... 6Questions .................................................................................................................................................. 7Section 6. Proposal Evaluation and Selection................................................................................ 7Selection Criteria ....................................................................................................................................... 8Section 7. Consultant’s Responsibilities ........................................................................................ 8Standard Professional Services Agreement .............................................................................................. 8 Insurance Requirements ........................................................................................................................... 8 Section 8. Schedule ........................................................................................................................ 9Section 9. List of Exhibits................................................................................................................ 9Exhibit A: Project Vicinity Map ................................................................................................................. 9 Exhibit B: Standard Professional Services Agreement .............................................................................. 9 742
Section 1. IntroductionThe City of Rocklin (City) is soliciting proposals from qualified, licensed design firms (Consultant) to provide professional design and engineering services, document existing site conditions, develop project alternatives and cost estimates for each alternative, and prepare Site Construction Drawings for an Asphalt Pump Track within the undeveloped park space at Whitney Community Park located at 1801 Whitney Ranch Parkway, 95765. The City of Rocklin is located in South Placer County at the intersection of Interstate 80 and State Highway 65, and is characterized by rolling hill terrain with 360-degree panoramic views of the Sierra Nevada Mountains to the northeast and to the Sutter-Butte mountain range in the West. With an estimated population of 70,000 people, Rocklin is one of the fastest growing cities in California, with approximately 65% of its growth since 2000. The people who live and work in the City of Rocklin are the heart of the community and have built a special place for residents and visitors. Rocklin is a preferred location for business and living due to its convenient location, excellent schools, diverse mix of housing, abundant parks and recreational opportunities, and the highest commitment to public safety. Section 2. Project Description and Background The idea of an asphalt pump track was prompted by community interest. The Rocklin City Council first took up the pump track idea on May 25 2021, directing staff to research basic feasibility, potential funding sources and locations for the track. Sites considered were areas at or near Margaret Azevedo Park, Johnson-Springview Park, Twin Oaks Park, and Whitney Park. Whitney Park was chosen as the best-suited potential site, given its dedicated development funding source (with funds currently available) and existing infrastructure, including surrounding bike trails and connection to storm drains. Staff were directed to prepare a request for proposals for design services.The goal of this RFP is to select a well-qualified Consultant to provide future design services for a progressive asphalt pump track that serves multiple ages and abilities. Applicants must provide evidence of thorough knowledge and experience in this area and provide a project history to support this. The Consultant shall provide design and engineering services and construction drawings for a complete and fully functional asphalt pump track to be located on City-owned park land at Whitney Community Park. The City also desires the selected Consultant to develop alternative amenities, and cost estimates for each alternative, that may be included with the project design. The project area will be located within the 18 acres of undeveloped park space at Whitney Community Park. The City desires the project to occupy approximately two acres of the undeveloped section. 743
Section 3. Scope of Services Expectations The City’s intention is that the selected Consultant would create conceptual designs, preliminary cost estimates, construction schedules, and final design, including the required construction drawings and specifications for the public bid of the project construction.The intent of the request is to solicit proposals for the professional services of an Asphalt Pump Track Design team authorized to do business in the City of Rocklin and State of California. The RFP seeks proposals to perform desired design services for an Asphalt Pump Track for a 2.0-acre undeveloped section of park space owned by the City of Rocklin (Exhibit A – Vicinity Map). The Consultant must have experience in asphalt pump track design services or work performed with Public Agencies for projects of similar scope or size (approx. 15,000 sq. ft.). The Consultant should offer a full range of technical services to be performed by key staff and/or consulting partners with experience which includes construction document production and construction administration services for construction design projects. The following components are expected to be included in the site design plan and supporting project documentation from the selected qualified Consultant at a minimum:1. Gather and review information, perform site visits to review and document existingconditions of Whitney Community Park. Meet with City staff to determine needs andreceive input and direction.2. Provide design and engineering services for a well-designed asphalt pump track whichwill set Rocklin apart from other municipal pump tracks in the region. Design mayinclude, but are not limited to the following:a) Progressive asphalt pump track design to serve multiple ages and abilities.b) Design that minimizes future maintenance requirements.3. Develop project alternatives and cost estimates for each. Provide detailed estimates ofone-time and ongoing costs to develop, operate, and maintain additional amenities.Include a phased implementation approach for additional amenities consideringavailable funding and other project constraints.a) Alternative improvements may include, but are not limited to the following:i) Recreation amenities, such as passive green space; landscapingimprovements; public artwork; site amenities such as benches, gates, shadestructures, water fountains, parking and restrooms; ADA accessimprovements; lighting, safety and security improvements.4. Prepare and provide Site Construction Drawings for final project design. 744
Section 4. Proposal Requirements 1. Cover LetterA one to two-page document outlining the Consultant’s interest in the project and vision forhelping Rocklin create an asphalt pump track that will contribute to the quality of life orresidents and visitors for generations.2. Company ProfileA brief narrative on the Consultant’s work history, management structure and generalexplanation of expertise in parks and recreation design services, landscape architecture andpump track design.3. Proposed StaffThe resumes and/or short biographies of key staff members who will be contributing to theproject, including their areas of responsibility.4. Project ApproachProposals should provide a complete and concise description of the company’s ability tomeet the requirements of the RFP. This section should include a narrative briefly describingthe proposed approach, outlining strategies and tactics that will ensure the objectives willbe met in a comprehensive and timely manner. This section could include a workflowdiagram with performance milestones and estimated timeframes for completion.5. ExperienceConsultants submitting proposals are expected to supply adequate information thatdemonstrates their ability to meet the project expectations, as outlined by this document.a) Provide a brief description of Consultant’s experience in completing similar projectswithin the last five (5) years.b) Provide a detailed discussion of specialized experience in completing scope of requiredservices listed above.c) Provide three (3) similar projects which your firm or company has completed within thelast five (5) years. Project information should include a brief project description, agencyor client name, contact information, the year of project completion, and the projectconstruction cost.6. ReferencesProposal must provide at least three references, within the past 10 years, of clients forwhom services have been performed that are comparable in quality and scope to thatspecified within this RFP. The references shall include names, addresses, and contactinformation for whom the prior work was performed, and include an explanation of theservices provided to these clients. 745

7. Cost ProposalInclude a summary of estimated costs based on the project described above, includingstaff’s hourly rates. The cost proposal should provide sufficient detail that would allow staffto understand cost impacts if modifications are necessary. All costs should be included inthe estimated budget, such as travel to meetings, presentations of the draft design to CityCouncil and Commissions, etc. Additional services that the consultant may recommend maybe included, but should be priced separately.The City will evaluate the cost proposal relative to services provided. The cost proposal will be considered towards the end of the RFP process and will have an impact on the decision of the City. Cost will be evaluated only after technical evaluations are complete, and only for those companies deemed likely to be selected, based on technical evaluations and qualification reviewSection 5. Submittal Instructions Submittal packages shall include the following:One (1) original and three (3) printed copies of the proposal, andOne (1) electronic copy of the proposal, in PDF format on flash drive or other electronicmediaProposals will be received not later than 1:00 p.m. on Friday, April 29, 2022 at the office of the City Manager, 3970 Rocklin Road, Rocklin, CA 95677. Proposals shall be delivered in sealed envelopes or container and clearly marked with the RFP title on the outside of the parcel. Proposals shall be submitted ONLY to: City of RocklinAttention: Kevin Huntzinger, Director of Parks and Recreation Office of the City Manager 3970 Rocklin Road, Rocklin, CA 95677The City shall not be responsible for proposals addressed to a different person or delivered to a different location other than that specified herein. Postmarks will not be accepted and proposals received after the deadline date and time will not be accepted or considered. No Exceptions. The City reserves the right to waive minor defects and/or irregularities in proposals, and shall be the sole judge of any such defect or irregularity. The City also reserves the right to reject all proposals.All costs associated with proposal preparation shall be borne by the proposer. 746
Questions All questions and inquiries must be submitted via email to Kevin Huntzinger at [email protected]. The deadline to submit questions is Monday, April 18, 2022. One comprehensive response to all submitted questions will be posted online on Friday, April 22, 2022.Section 6. Proposal Evaluation and SelectionAward of the RFP shall be made to the responsive and responsible proposer(s) whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. Proposals shall be scored according to the criteria stated in this section. Proposals submitted will be reviewed by a selection committee. Consultants that have submitted the best and most complete proposals may be invited to an interview. The number of Consultants that may be invited to an interview may vary depending upon the number of proposals submitted.One or more Consultants may be selected. The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Consultants might propose. Contracts will be negotiated with the Consultant(s) considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with one of the City’s choices, negotiations may be terminated. The selected Consultant(s) will be required to execute a City prepared contract as referenced in Section 7, below. The contract may further refine the scope of services and will provide for the terms and conditions of employment.The award of any contract is expressly contingent upon City approval and the availability of funds. The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Consultant(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern. The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification. 747
Once a decision has been made to recommend award of the contract to a specific consultant, then a formal notice of the intent to award to the recommended consultant shall be made by the City. If the contract exceeds the City Manager’s signing authority and needs to be brought before City Council, the letter of intent to award will be sent prior to final approval by City Council. A City of Rocklin business license, as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of a contract. Selection Criteria The following criteria will be used in consideration of proposals: Weight (%) Quality and completeness of proposal 10% Company qualifications, demonstrated experience with similar projects, and references40%Project approach and understanding. Ability to produce deliverables within specified timelines25% Responsiveness and ability to work closely with City staff 10% Cost proposal 15% Section 7. Consultant’s Responsibilities Each Consultant submitting a response to this Request for Proposals acknowledges and agrees that the preparation of all materials for submittal to the City and all presentations, related costs and travel expenses are at the candidate’s sole expense. In addition, each Firm acknowledges and agrees that all documentation and/or materials submitted in response to this request shall remain the property of the City.The City also reserves the right to waive any informality in any proposal and to delete certain items listed in the proposal as set forth therein. The selection committee will make a recommendation to the approving authority. Standard Professional Services Agreement The selected Consultant must be willing to execute the City’s standard Professional Services Agreement. An example is included as Exhibit B. Any exceptions thereto must be identified in the proposal. Insurance Requirements Evidence of adequate general liability, professional liability, automotive, and workers’ compensation insurance, in accordance with City requirements, must be provided to the City. 748
Section 8. Schedule RFP Issued …………………………………………………………………………. Monday, April 11, 2022Submission of Questions Deadline ……..……………………………… Monday, April 18, 2022City Response to Written Questions …………………………………..Friday, April 22, 2022Proposal Submission Deadline: ………………………………………….. Friday, April 29, 2022 at 1:00 p.m.Proposal review and notification to all applicants: …………….. Friday, May 13, 2022Interviews (if needed, subject to change): …………………………. Monday, May 23, 2022Notice of Contract Award or Intent to Award: …………………… Wednesday, June 01, 2022(May include approval by Parks, Recreation and Arts Commission and City Council) Section 9. List of Exhibits Exhibit A: Project Vicinity Map Exhibit B: Standard Professional Services Agreement 749
Exhibit A Project Vicinity Map Whitney Community Park, 1801 Whitney Ranch Parkway, 95765. 750
751
Exhibit B Standard Professional Services Agreement
752
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CONTRACT FOR SERVICES THIS CONTRACT is made on __________________, 20__, by and between the CITY OF ROCKLIN a municipal corporation Name of Contractor Address Phone/E-mail 1. SCOPE OF SERVICES Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place and in the manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental Rocklin City Council, as required by the Rocklin Municipal Code or other local law or policy. 2. COMPENSATION A. The City shall pay Contractor for the services rendered pursuant to this agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total sum of []. The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services. B. Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the [final] [monthly] [other]billings. Reimbursable expenses shall be limited to actual expenditures of Contractor for expenses that are necessary for the proper completion of the services and shall only be payable if specifically authorized in advance by City. C. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. fees shall be as specified in the Scope of Work, Exhibit A or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information: (1) Job/project name or description; (2) ; ; (4) Date of invoice issuance; 753
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(5) Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task; (6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement. D. City shall make payment to Contractor net 30 days from receipt of an acceptable invoice. If performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the failure to perform is conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 4. City shall not be responsible for delays in payment to Contractor resulting from re to comply with the invoice format described above, or as set forth in the Schedule of Performance. E. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice. F. Contractor shall pay when and as due, any and all taxes incurred as a result of under, including estimated taxes, and shall provide City with proof of payment upon request. Contractor hereby agrees to indemnify City for any claims, losses, costs, h of this section. 3. FACILITIES AND EQUIPMENT Contractor shall at its sole cost and expense, furnish all facilities and equipment that may be required for Contractor to perform services pursuant to this agreement. City shall furnish to Contractor, only the facilities and equipment listed in Exhibit A (if any) according to any terms and conditions set forth in Exhibit A. 4. TERM OF CONTRACT A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall [continue in effect until both parties have fully performed their respective obligations under this agreement] OR [shall terminate on ______________, 20XX], unless sooner terminated as provided herein. B. The services of Contractor are to commence upon [execution of this Contract by] OR [receipt of written notice to proceed from] the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B. C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for [a period of _______] OR [a period equal to the original term of this Contract] in the manner provided in Section 7. 754
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5. SUSPENSION/TERMINATION: A. hereunder, in whole or in part, by giving written notice of suspension to Contractor. If City gives such notice, Contractor shall immediately suspend its activities under this agreement. B. This Contract may be terminated by either party, provided that the other party is given not less than [_____] of intent to terminate. If the agreement is terminated by the City: i. Contractor shall immediately cease rendering services pursuant to this agreement;ii. Contractor shall, not later than five days after such notice of termination, deliver to City copies of all information prepared pursuant to this agreement; iii. City shall pay Contractor the reasonable value of services rendered by Contractor prior to termination; provided however, City shall not in any manner be liable for lost profits that might have been made by Contractor had the agreement not been terminated or had Contractor completed the services required by this agreement. Contractor shall furnish to City such financial information as in the judgment of the City is necessary for City to determine the reasonable value of the services rendered by Contractor. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity. C. Notwithstanding any provisions of this Contract, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Contractor, and the City may withhold any payments due to Contractor until such time as the exact amount of damages, if any, due the City from Contractor is determined. 6. INDEPENDENT CONTRACTOR Contractor enters into this Contract as an independent contractor and not as an employee or agent of the City. Contractor shall have no power or authority by this Contract to act on behalf of City in any capacity whatsoever as an agent, or to bind the City in any respector to any obligations whatsoever. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this agreement. 755
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7. AMENDMENTS, CHANGES OR MODIFICATIONS Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto. 8. EXTENSIONS OF TIME Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 7. 9. PROPERTY OF CITY It is mutually agreed that all materials prepared by the Contractor under this Contract shall become the property of the City, and the Contractor shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Contractor in performing this Contract which is not privileged information, as defined by law, or personnel information, along with all other property belonging exclusively to the City which is in the possession. 10. COMPLIANCE WITH ALL LAWS: Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, all applicable laws, ordinances, and codes of federal, State and local governments, which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. For all leases and purchases of materials, equipment, supplies or other tangible personal property used to perform the agreement and shipped from outside California, the Contractor and any subcontractors leasing or purchasing such materials, equipment, supplies or other tangible personal property shall obtain a Use California State Board of Equalization, in accordance with the applicable SBE criteria and requirements. This provision applies in all instances unless prohibited by the funding source for the agreement. FOR WORK SUBJECT TO PREVAILING WAGES [C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Contractor shall comply with the provisions of Exhibit"___".] 756
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11. WARRANTIES AND RESPONSIBILITIES - CONTRACTOR A. Contractor agrees and represents that it is qualified to properly provide the services set forth in A in a manner which is consistent with the generally accepted standards of Contractor B. Contractor is duly licensed, qualified and experienced to perform the services set forth in the Scope of Services, Exhibit A. Contractor represents and warrants that Contractor has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of state corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State. C. Contractor shall perform all services required pursuant to this agreement in the manner and according to the standards currently observed by a competent practitioner of performance of services pursuant to this agreement as is necessary for the satisfactory and timely is prevented or delayed by any cause that is beyond the reasonable control of that party. D. All products of whatsoever nature that Contractor delivers to City pursuant to this Agreement shall be prepared in a professional manner and conform to the standards of quality in accordance with any scope of services or schedule of performance specified in Exhibits A or B. E. Contractor shall assign only competent personnel to perform services pursuant to this agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person. F. Contractor agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law. G. Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Contractorin writing within sixty (60) days of discovery. Should Contractor fail or refuse to perform promptly its 757
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obligations, the City may render or undertake performance thereof and the Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this agreement is based on such independent investigation and research. Contractor shall be liable for any expenses thereby incurred. 12. SUBCONTRACTING None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Contractor. 13. ASSIGNABILITY Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City. The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this agreement. However, claims for money due or to become due Contractorfrom the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City. 14. INTEREST IN CONTRACT Contractor covenants that neither it, nor any of its employees, agents, contractors, orsubcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Contractor conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Contractorby the category designated by the City code and that a narrower disclosure category should apply. Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Contractor in writing that ContractorContractor than was originally contemplated. Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City. 15. MATERIALS CONFIDENTIAL To the extent permitted by law, all of the materials prepared or assembled by Contractorpursuant to performance of this Contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order. 16. LIABILITY OF CONTRACTOR-NEGLIGENCE Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Contractor 758
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be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Contractor or its employees, agents, contractors or subcontractors. 17. INDEMNITY AND LITIGATION COSTS Contractor shall indemnify, defend, and hold harmless the City, its officers, officials, agents, and employees against all claims, damages, demands, liability, costs, losses and expenses, from Contractor'snegligent acts or negligent failure to act, errors, omissions or willful misconduct incident to the performance of this Contract except such loss or damage caused by the active negligence, sole negligence, or willful misconduct of the City. The provisions of this paragraph shall survive termination or suspension of this Contract. Contractor shall protect, hold free and harmless, defend and indemnify the Agency, its Contractors, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, its employees or anyone else employed by the Contractor in the performance of professional design services under this agreement, to the extent of the Contractorproportionate percentage of fault. To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Contractor shall protect, hold free and harmless, defend and indemnify the Agency, its Contractors, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, ay connected with the Contractorfailure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Contractor in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Contractor shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Contractor or its agents, employees, representatives, or semployees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the Agency. 759
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18. CONTRACTOR TO PROVIDE INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. A. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.3. insurance as required by the State of $1,000,000 per accident for bodily injury or disease. (Not required if Contractor provides written verification it has no employees] [FOR PROFESSIONAL SERVICES AGREEMENTS, INCLUDE PARAGRAPH 4 BELOW OTHERWISE, DELETE IT] 4. Professional Liability (Errors and Omissions) Insurance appropriate to the Contractor$2,000,000 per occurrence or claim, $2,000,000 aggregate. [Remove if not applicable] If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. B. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor(at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 2. Primary Coverage. For any claims related to this contract, the Contractor 760
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01 04 13 as respects the City, its officers, officials, employees, or volunteers, and shall be in excess of the Contractor 3. Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a cA:VII, unless otherwise acceptable to the City. 7. Claims Made Policies. If any of the required policies provide coverage on a claims made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor contract work. 8. Verification of Coverage. Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractorright to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 761
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9. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 19. GENERAL/MISCELLANEOUS PROVISIONS: A. Contract Documents. This agreement and its exhibits shall be known as the incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions. B. Non-Discrimination in Employment and Equal Employment Opportunity. Contractor shall not engage in unlawful employment discrimination. Such unlawful employment race, color, ancestry, national origin, religious creed, sex (including pregnancy, childbirth breastfeeding or related medical condition), sexual orientation, gender, gender identity, gender expression, age (over 40), disability (mental and physical), medical condition, marital status, citizenship, and military and veteran status. C. Inspection of Records. Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Contractor. D. Entire Agreement. This Contract constitutes the entire agreement between the parties relative to the services specified herein and supersedes whatever oral or written understanding they may have had prior to the execution of this agreement. No alteration ormodification of this agreement shall be valid or effective unless and until such modification is evidenced by a writing signed by both parties to this Contract, by persons authorized to act on behalf of the parties. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing. E. Severability. If any portion of this agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of this agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law. 762
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F. WaiverContractor, nor any waiver by either party of any default, breach, or condition precedent, shall be construed as a waiver of any provision of this agreement, nor as a waiver of any other default, breach or condition precedent or any other right hereunder. G. Notice. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses: City: Copy to: City Attorney City of Rocklin 3970 Rocklin Road Rocklin, CA 95677 Email: [email protected] Contractor: H. Enforcement of Agreement. This Contract shall be interpreted, governed and enforced in accordance with the laws of the State of California. Venue of any action arising out of this Contract shall be brought and maintained in Placer County California, regardless of where else venue may lie. The parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such courts. I. . In any action brought by either party to enforce the terms of this whether one party is determined to be the prevailing party. J. Power and Authority to Enter into Agreement. All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractorhereby warrants that it shall not have breached the terms or conditions of any other contract or Agreement to which Contractor is obligated, which breach would have a material effect hereon. K. Exhibits. All exhibits referred to herein and attached hereto, are by this reference incorporated as if set forth fully herein. 763
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CITY OF ROCKLIN By: __________________________ Aly Zimmermann, City Manager ATTEST: By: _______________________ Hope Ithurburn, City Clerk APPROVED AS TO FORM: By: _______________________ Sheri Chapman, City Attorney CONTRACTOR By: _________________________ Title: By: _________________________ Title:
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EXHIBIT A Contractor Proposal/Scope of Work
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EXHIBIT B Schedule of Performance
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EXHIBIT C Schedule of Fees
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EXHIBIT __ CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700 [Labor Code § 1861] I am aware of the provisions of Section 3700 of the Labor Code which require every -insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. CONTRACTORS By: [Title] 768

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EXHIBIT __ LABOR COMPLIANCE 1. PREVAILING WAGE A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Contractor and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the generalprevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Contractor acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Contractor shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law. B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City. C. By executing this Contract Contractor warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5. 2. PREVAILING WAGE RECORDS A. The Contractor and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Contractor /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Contractor's principal office. These records shall be maintained during the course of the Work. The Contractor and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site. B. The City shall notify the Contractor in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Contractorshall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Contractor shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Contractor or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775. 769

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C. To the extent applicable, Contractor and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR. D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Contractor in entering into the Contract, and will not under any circumstances, against the City. 3. Labor Discrimination Attention is directed to Section 1735 of the Labor Code, which reads as follows: public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this 4 Eight-Hour Day Limitation (a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Contractor, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay. (b) The Contractor and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Contractor shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Contractor or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815. 5. Compliance with State Requirements for Employment of Apprentices (a) The Contractor's attention is directed to Section 1777.5 of the Labor Code. Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Contractor or any Subcontractor employed by the Contractor in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5 770
City Council
Staff Report

Subject:

Commemorative Tree and Bench Donation Appeal
Date:

June 27, 2023
Submitted By:

Kevin Huntzinger, Director of Parks and Recreation
Department:

Parks and Recreation
Recommendation:

Reject the Commemorative Tree and Bench Donation Application Appeals Submitted by Barry Goodwin
Background:

As the Parks and Recreation Department began to receive an increased number of requests for the installation of trees and benches in City parks, it became evident that it would benefit the City to adopt a policy to regulate and manage the requests. On January 26, 2021, the City Council approved the establishment of a
"two by two by two" committee, with the task of
creating a tree and bench donation program and policy. The committee consisted of two members each from the City Council, Parks Recreation and Arts Commission, and Community Recognition Committee. The committee researched other municipalities in the area with similar programs and used key components to build the framework for the Parks and Recreation Tree and Bench Donation Policy.

On December 14, 2021, the City Council adopted Resolution No. 2021-240, approving the Tree and Bench Donation Policy (Attachment 1). Page 3 of the policy identifies what language can be included on the donation plaque. Since the policy’s approval, the Parks, Recreation and Arts Commission has approved several tree and bench donation applications using the policy as a guide for their decisions.

Mr. Barry Goodwin submitted two separate tree and bench donation applications, which were reviewed at the Parks, Recreation and Arts Commission (PRAC) meetings on August 10, 2022 and September 14, 2022.

The application that was reviewed at the August 10, 2022 PRAC meeting was rejected by the Commission because the third line of the plaque listed a date range. The policy requires that the third line of the plaque list the date of donation. The details of Mr. Goodwin's request are below.

Item Number 5.B

771

Line One:

In Memory of
Line Two:

Julia Marie Goodwin
Line Three:
1993-2021

The application that was reviewed at the September 14, 2022 PRAC meeting was rejected by the Commission because all three lines of the requested plaque verbiage did not meet the requirements of the policy. The details of Mr. Goodwin's request are below.

Line One:

She Defended These Goals
Line Two:

With Her Heart and Soul
Line Three:

May She "Substitute Out" In Peace

On September 15, 2022, Mr. Goodwin appealed the two decisions (Attachment 2). Since the appeals have been filed, Parks and Recreation staff have been working with the City Clerk's Office and the City Manager's Office to develop a process for the appeals to be considered by City Council.

Staff recommends the City Council reject the appeals submitted by Mr. Barry Goodwin, as they are not consistent with the adopted Tree and Bench Donation policy.

Fiscal Impact:

There is no fiscal impact associated with the staff recommendation.

ATTACHMENTS:

1. Tree and Bench Donation Policy

2. Appeal dated 09.15.2022
772
Rocklin Parks &
Recreation Dept.

City of Rocklin
Crepe Myrtle Tree
Autumn Blaze MapleLittle Leaf Linden Tree
773
Zelkova Tree
Crepe Myrtle Tree
774

COMMEMORATIVE TREE & BENCH PROGRAM

APPLICATION

CONTACT INFO
APPLICANT NAME:
_____________________________________________________________________________________________________ ADDRESS:
_____________________________________________________________________________________________________ PHONE NUMBER:
_____________________________________________________________________________________________________ EMAIL:
_____________________________________________________________________________________________________

LOCATION REQUEST
Mark your first, second, and third option next to the park location below:
 Johnson-Springview Park
 Kathy Lund Park
 Margaret Azevedo park
 Twin Oaks Park
 Whitney Park
 Bolton Park
 Boulder Ridge Park
 Breen Park
 Brigham & Hawes Park
 Christine Anderson Park
 Clarke Dominguez Park
 Clover Valley Park
 Corral-Alva Park
 Gayaldo Park
 Joe Hernandez Park
 Mansion Oaks Park
 Monte Verde Park
 Monument Park
 Night Ridge Park
 Pebble Creek Park
 Pernu Park
 Peter Hill Heritage Park
 Pleasant Valley Creek Park
 Ruhkala Park
 Sasaki Park
 Sierra Meadows Park
 Sonora Park
 Sunset East Park
 SWRA
 Vista Grande Park
 Wesley Park
 Wickman Park
 Willard Park
 Woodside Park

COMMEMORATIVE OPTION
 TREE $300 (Tree species will vary depending on location.)  BENCH $2,500

PLAQUE INFO (BEN CH ONLY)

LINE ONE
(Select One)
 Dedicated to
 Donated by
 In Memory of
 In Celebration of
 In Honor of
 In Appreciation of

LINE TWO – HONOREE’S NAME
(20 Characters)
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___

LINE THREE (Application Date Only) Check box if you want to opt out of _______________ _______________ _______________ including a date on the plaque (Month) (Date) (Year)

SIGNATURE
I have reviewed and acknowledge the Parks and Recreation Department Tree and Bench Donation Policy and agree to the terms. I acknowledge that the information on this application is correct and all spelling is accurate.

______________________________ ______________________________ ________________ Signature Print Name Date
775

OFFICE ONLY

Date Received: ________________

Director of Parks & Recreation
 Temporary Approval
 Temporary Denial

Parks, Recreation, and Arts Commission Notified of Meeting Date:

Meeting Date: ________________ ________________

Request & Receive Map Location: ________________

PRAC Outcome: Notified of Outcome: Applicant Appeal
 Final Approval ________________ Yes (See section IV Appeal for process)  Final Denial No

Applicant Appeal

Agreement Signed: Payment Received: Map Location Signed:
(15 days from approval of PRAC meeting) ________________ ________________ ________________

Orders:

Bench: Tree: Plaque: Notified of Proof of Plaque:
________________ ________________ ________________ ________________

Estimated Date of Completion: Notified applicant of completion:
________________ ________________

776
Tree and Bench Donation Policy 2022

Page 1 ends

Parks and Recreation Department
Tree and Bench Donation Policy

The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure by which trees and benches may be donated to the City for installation in City parks. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and sustainability of maintenance. Each donation considered for inclusion in the City's parks system will be subject to the limitations and guidelines for each particular area as established by the City’s Parks and Recreation Department.

I) Acceptance of Donations

1) All donation applications for the donation of trees and park benches to the City must be made on the form maintained by the Department of Parks and Recreation.

2) Based on the value of the donation and availability of appropriate property to install the donation, City staff will revie w the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. At a minimum, any monetary donation for a tree or bench shall cover the entire cost of purchasing and installing the item, at current market value based on the time of approval of the donation, as well as any other maintenance costs required below.

3) Criteria for evaluation includes consideration of any initial expenditure required in order to accept the donation, the community benefit to be derived from the donation, and, with respect to benches, the potential and extent of the City's obligation to maintain a donated bench for a minimum of 10 years. Unless otherwise specified in this policy, after 10 years, or at the end of the donated item's useful life, as determined by the City, the donated item may be removed or replaced by the City.

4) The cost of a park or bench donation shall also include a maintenance fee equal to 50% of the estimated 10-year maintenance cost of the donated tree or bench (including the plaque), paid for in full by the donor at the time of the donation. This maintenance fee is in addition the cost and installation of the donated item.

5) If, during the application phase, the Director of Parks and Recreation determines that there are no suitable or available locations for the donation, or if the donor only wants to make a donation for installation at an unavailable location, the Director of Parks and Recreation shall reject the donation application.

6) If a suitable general location for the donation exists, the donor is amenable for the item to be installed at that general location, and donor is willing to fund the donation amount required to install and maintain the donation, as required by this policy, the Director of Parks and Recreation shall submit the donation application to the Parks, Recreation and Arts Commission (“PRAC”) for review and approval. Pursuant to Rocklin Municipal Code Section 2.44.110, the PRAC is hereby responsible for reviewing and approving all tree and bench donations to the City, including the wording of any plaque to be attached to a donated bench, within the standards outlined in this policy. Any wording of a plaque approved by the PRAC shall be considered government speech and an action reflective of the view of the City Council.

7) Within fifteen (15) calendar days of the approval of the donation by the PRAC, the donor shall enter into a donation agreement with the City, subject to the review and approval as to form by the City Attorney. The Director of Parks and Recreation is hereby authorized to execute the donation agreement and to accept the donation on behalf of the City.

INITALS __________
777
Tree and Bench Donation Policy 2022

Page 2 ends

8) All donations accepted by the City shall become City property and shall be open and available for general public use in a manner consistent with the City of Rocklin Parks and Recreation rules, policies, and practices. At no point should the acceptance of a donation to the City be construed as the creation of a public forum.

II) Types of Donations

1) Trees

A) Donations for trees may be used to install a tree or trees at a City park(s) recommended by the Director of Parks and Recreation and approved by the PRAC.

B) Tree donations are limited to specific species that match the landscape in park locations. The type of tree to be installed shall be at the sole discretion of the City, as recommended by the Director of Parks and Recreation and approved by the PRAC.

C) Donors may request a location for the donated tree, but the City shall make the final determination based on various factors including, but not limited to, landscaping, irrigation necessity, safety, viability of the tree, or other determinative factors. The PRAC shall approve the general location for the installation of the donated tree, with the Director of Parks and Recreation approving the specific location within the approved general location based on the above factors.

D) Tree donations shall not be memorialized with a plaque or other fixture.

E) The City shall not assume responsibility for replacement of a donated tree for any reason at any time.

F) The City shall not guarantee the health, vitality, or existence of the tree for any amount of time.

G) The City shall reserve the right to remove or relocate a donated tree if the location of the donated tree is in conflict with any future park improvement project(s) at the location of the donated tree or if the donated tree is creating a potential or current health or safety hazard. The decision to remove a tree for the aforementioned reasons shall be at the sole discretion of the Director of Parks and Recreation.

2) Benches

A) Donations for a bench shall be used to install a bench at one of the City’s various parks as recommended by the Director of Parks and Recreation and approved by the PRAC.

B) The PRAC, with the assistance of the Park s and Recreation Department shall designate the type, style, design, and placement of benches to be donated to the City and placed on City property.

C) An inventory of all available bench locations will be maintained by the City.

D) Donors may request a loc ation for the donated bench, but the City shall make the final determination based on various factors including, but not limited to, accessibility, maintenance impacts, safety, or other determinative factors. The PRAC shall approve the general location for the installation of the donated bench, with the Director of Parks and Recreation approving the specific location within the approved general location based on the above factors.

INITALS __________
778
Tree and Bench Donation Policy 2022

Page 3 ends

E) If requested and approved by the PRAC, the donated bench may be installed w ith a ten (10) inch by six (6) inch size granite plaque limited to the following standard content:

(i) Line One of the plaque shall only include one of the six below phrases in one- fourth (1/4) inch characters of a standard font:
(a) Dedicated to
(b) Donated by
(c) In Memory of
(d) In Celebration of
(e) In Honor of
(f) In Appreciation of

(ii) Line Two of the plaque shall only include the name of the individual being honored in three- eighths (3/8) inch characters of a standard font. Line Two shall have a maximum of twenty (20) characters in standard font. Spelling shall be the sole responsibility of the donor. The donor shall be financially responsible for any plaque re- engraving due to spelling errors made by the donor.

(iii) Line Three of the plaque shall list the date the donation was made in one- fourth (1/4) inch characters of a standard font in the following format:

[Month to be spelt out] [Numerical date], [Numerical year]

(iv) The standard font shall be recommended by the Director of Parks and Recreation and require the approval of the PRAC.

F) The PRAC shall have the sole discretion for approval or denial of the content of the plaque. The PRAC shall deny any plaque language it determines would be inappropriate for public display and/or that would attract vandalism. All content on approved plaques are expressive actions reflecting the views of the City Council and in no circumstance shall a plaque constitute a public forum.

(i) If the PRAC denies the donor’s proposed language, but approves alternative language, the donor may accept the alternative language and move forward with the donation without having to reapply for approval from the PRAC.

G) Donated benches and plaques are guaranteed for a minimum of ten (10) years following installation or “useful life”, as determined by the City, whichever comes first.

H) If a donated bench or plaque is damaged or stolen within the period set forth in Section II(2)(G) of this policy, the City shall repair or replace the item one time at no additional cost to the donor.

Additional replacements of the bench or plaque within the period set forth in Section II(2)(G) shall require another monetary donation by the donor in the amount set forth by the Director of Parks and Recreation at the time of installation of the subsequent bench or plaque. Installation of an additional bench shall not extend the original period set forth in in Section II(2)(G). If the donor does not furnish the funds to replace the damaged bench within five (5) calendar days of the City providing notice of such damage requiring repair, the bench and/or plaque shall be removed. The City reserves the right to remove, without replacing, any bench or plaque that has been damaged or is beyond repair, as determined by the City, at any time and without prior notice to the donor.

INITALS __________
779
Tree and Bench Donation Policy 2022

Page 4 ends

III) Right to Decline

1) The City of Rocklin reserves the right to decline any donation if, upon review, acceptance of the donation is determined to not be in the best interest of the City.

IV) Appeal

1) Any decision of the Director of Parks and Recreation with respect to the rejection of a donation or placement location of a donated tree or bench may be appealed to the PRAC for final determination.

All requests for appeals must be made in writing within ten (10) calendar days of the Director of Parks and Recreation’s action and must be accompanied with the required appeal fee, as established by a resolution of the City Council.

2) Any decision of the PRAC with respect to the approval or rejection of a donation may be appealed to the City Council for final determination. All requ ests for appeals must be made in writing within ten (10) calendar days of the PRAC’s action and must be accompanied with the required appeal fee, as established by a resolution of the City Council.

3) All requests for appeals shall be submitted to the City Clerk’s Office.

V) Timeliness

1) Donations will be processed in the order received.

2) Complete funding for the donation must be processed before the purchasing of any donated item or commencement of any work to install the item. If the donor has not provided the complete funding amount required by the City for purchasing and installation of the donated item within fifteen (15) calendar days of approval of the donation by the PRAC, the donor loses any rights conferred with respect to the donation and the City shall not accept the donation.

3) City shall be responsible for tree and bench installation.

4) All donations are limited to a period of 10 years or until the end of the useful life of the item, as determined by the City. After 10 years, or the end of the useful life of the item, whichever comes first, reasonable effort will be made to contact the original donor (City will attempt to make contact for no more than 30 calendar days if donor is unable to be reached) for a right of first refusal to keep the donation in their name. If denied, or the donor is unable to be reached, the location may become available for a new donation.

The undersigned has read and understands the conditions contained herein and made a part of the Parks and Recreation Department Tree and Bench Donation Policy, and agrees to all of the aforementioned rules, regulations, and conditions for the Parks and Recreation Department Tree and Bench Donation Policy. By signing, you also agree to pay all applicable charges.

X_______________________________________ _________________ Signature Date

Name: __________________________________

780
1 Kevin Huntzinger
Subject: FW: Commemorative Tree & Bench Application
From: Goodwin, Barry L (IT Business Consultant)
Sent: Thursday, September 15, 2022 10:00 AM
To: Kevin Huntzinger <[email protected]>
Cc: Monica Nitz <[email protected]>; [email protected]; Matthew Duarte <[email protected]>; Susanne Stockton <[email protected]>; [email protected]; [email protected]; Goodwin, Barry L (IT Business Consultant) Subject: RE: Commemorative Tree & Bench Application

Kevin,

As I expressed in the Parks, Recreation, and Arts Commission meeting yesterday; I would like to officially appeal the commission’s decision to support your suggestion to reject my application for a third line on the primary plaque, and a second plaque altogether, at the base of Julia Marie Goodwin’s bench.

Please let me know what additional steps I need to take in order to appeal this ruling.

Respectfully,

Barry Goodwin

781
City Council
Staff Report

Subject:

Public Financing Authority of the City of Rocklin Adopting a Budget for Fiscal Year 2023/24
Date:

June 27, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Angela Doyle, Senior Accountant
Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the Public Financing Authority of the City of Rocklin Adopting a Budget for Fiscal Year 2023/24.

Background:

On December 13, 1994, the City of Rocklin (City) and the former Rocklin Redevelopment Agency formed a joint powers authority, the Rocklin Public Finance Authority (RPFA). In 1999, the RPFA issued revenue bonds in the amount of $14,910,000. The proceeds from the revenue bonds were used to purchase special tax bonds issued by the City for and on behalf of three Community Facilities Districts (CFD No. 6, CFD No. 8 and CFD No. 9). In 2003, the RPFA issued revenue bonds to refund the 1999 RPFA revenue bonds.

In 2017, the RPFA entered into a special tax revenue refunding loan agreement in the amount of $5,000,077 to refund the remaining 2003 RPFA refunding revenue bonds. The RPFA holds the debt of CFD No. 6, CFD No. 8 and CFD No. 9 as an investment. The investment balance is currently $1,526,806. The loan will be paid off in Fiscal Year 2025/26.

The budget for the RPFA is prepared and presented to the RPFA Board (Board) on an annual basis. The Board’s approval of the RPFA budget provides staff with the authority to pay the RPFA’s expenses. The annual debt service payments on the 2017 RPFA special tax revenue refunding loan agreement are the only expenditures of the RPFA. Debt service payments received from CFD No. 6, CFD No. 8 and CFD No. 9 are the source of funds used for the 2017 RPFA special tax revenue refunding loan agreement debt service payments. Interest earned from the CFD No. 6, CFD No. 8 and CFD No. 9 investment is the primary source of revenue for the RPFA.

Item Number 7.A

ATTACHMENTS:

1. Resolution - RPFA Budget
782
RESOLUTION NO. 2023- PFA

RESOLUTION OF THE PUBLIC FINANCING AUTHORITY OF THE CITY OF ROCKLIN ADOPTING A BUDGET FOR FISCAL YEAR 2023/24
The Rocklin Public Financing Authority does resolve as follows:

Section 1. The following budget is hereby adopted for fiscal year 2023/24 for the Rocklin Public Financing Authority.

FY 2023/24
Budget
Debt Service Fund:

Revenues $ 28,200
Expenditures
Principal Payment ($497,700)
Interest Payment ($ 28,200)
Total Expenditures: ($ 525,900)
Results of Operations: ($ 497,700)
Estimated Reserved Fund Balance 7/1/23: $ 1,602,000
Estimated Reserved Fund Balance 6/30/24: $ 1,104,300
PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Members:

NOES: Members:

ABSENT: Members:

ABSTAIN: Members:
____________________________________
Ken Broadway, Chair
ATTEST:
____________________________
Hope Ithurburn, Secretary
783

Rocklin City CouncilJune 27, 2023

Rocklin City Council
June 27, 2023