Agenda packet — Rocklin City Council, June 27, 2023 (part 1 of 4)

ROCKLIN CITY COUNCIL
City Council Regular Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA
95677
Website:
www.rocklin.ca.us
June 27, 2023
General Session at 6:00 p.m.

AMENDED AGENDA
*Item 5.A Whitney Park Pump Track Design Review
has been modified post-publication. Please see
updated recommendation and accompanying
attachments as well as staff report.

KEN BROADWAY,

Mayor

GREG JANDA,

Vice Mayor

DAVID BASS,

Council Member

JILL GAYALDO,

Council Member

BILL HALLDIN,

Council Member

ALY ZIMMERMANN,

City Manager

DANIEL CUCCHI,

Interim City Attorney

HOPE ITHURBURN,

City Clerk

DANIEL CHOE,

City Treasurer

MEETING PROCEDURES AND STANDARDS OF DECORUM
For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required five minute time limit, unless the time is adjusted by the Mayor.

For items not listed on the agenda, any person may do so under Citizens Addressing the City Council.

Speakers are limited to five minutes and the item must be under the jurisdiction of the Rocklin City Council. As a reminder, the Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.

Whenever any group of persons wishes to address the City Council on the same subject matter, it shall be proper for the Mayor to request that a spokesperson be chosen.

Although not required, speakers are requested to identify themselves by stating their name and city of residence for the official record. Time will be monitored on the lectern. When the time reaches zero, please be seated.

Any person who disrupts the meeting of the City Council, may be barred by the Mayor from further audience before the City Council during that meeting.

All remarks shall be addressed to the City Council as a body and not to any member thereof, or to staff, or to the public. No person, other than a member of the City Council, the City Manager or the City Attorney and the person having the floor, shall be permitted to enter into any discussion without the permission of the presiding officer.

WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing related to an agenda item for the open session of this meeting distributed to the City Council, Public Financing Authority or Successor Agency less than 72 hours before this meeting is City Council Regular Meeting Agenda of June 27, 2023
1 The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
.

The public is welcome to attend in person or participate virtually.

For those that do not plan on attending in person, but wish to make a public comment during the meeting, public comments will be accepted in email form up until 3:00 p.m. on the meeting day.

Those wishing to make a public comment in person, although not required, speakers are requested to complete a speaker card and present to the City Clerk.

Public comments should be submitted to the City Clerk at [email protected].

Emailed public comments will be distributed to City Council and treated as a public record.

This meeting will also be offered via Zoom Webinar and the public is welcome to make a public comment through Zoom following the steps below:

How To Make A Public Comment By Zoom
When you join the meeting, you will be muted by default. To inform the City Clerk that you would like to make a public comment, you will use the “Raise Hand” feature. Information on how to use the raise hand feature can be found on the Zoom website here:

https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar.

Zoom Participation Via Computer Or Smartphone
You can join the meeting from your computer using a web browser or the Zoom software (if it is installed). You can also join the meeting using the Zoom app on your Apple IOS or Android device. Click the link below to join the Zoom meeting:
available for inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours. These writings will also be available for review at the council meeting in the public access binder located on the table at the back of the Council Chambers. If you have questions related to this agenda, please call (916) 625-5560.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, the City of Rocklin encourages those with disabilities to participate fully in the public hearing process. If you have a special need in order to allow you to attend or participate in our public meeting and public hearing processes, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625-5560 well in advance of the public meeting or public hearing you wish to attend so that we may make every reasonable effort to accommodate you.

ELECTRONIC PRESENTATIONS
All persons with electronic presentations for public meetings will be required to bring their own laptop or other form of standalone device that is HDMI or VGA compatible. It is further recommended that presenters arrive early to test their presentations. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.

POSTING OF AGENDA
In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.

AGENDA

SPECIAL MEETING

INSTRUCTIONS
City Council Regular Meeting Agenda of June 27, 2023
2 https://us02web.zoom.us/j/83691868590?pwd=TXAzNzlvWjVMSFQwZ2JaanNHNU9lQT09 Zoom Participation By Telephone (Audio Only Option)

1. Dial (669) 900-6833.

2. When asked for the meeting ID, enter
836 9186 8590
#
.

3. When asked for your participant ID, press # to continue.

4. When asked for the meeting password, enter
805589
#.

5. You will be muted by default. To inform the City Clerk that you would like to make a public comment, dial *9 to “Raise your hand”. The Clerk will unmute you when it is your turn to speak.

For those requiring a modification or accommodation under the Americans with Disabilities Act, please contact Hope Ithurburn, City Clerk at (916) 625-5564 or via email at [email protected]
.

1. REPORTS FROM CITY COUNCIL AND CITY MANAGER

2. CONSENT CALENDAR

2.A
Minutes of the Regular Meeting of the City Council, June 13, 2023

2.B
Fiscal Year 2023/24 Community Facilities Districts Bond Debt Service Fund Budgets and Collection of Special Taxes on the 2023/24 Tax Roll

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA REVIEW

CITIZENS ADDRESSING THE CITY COUNCIL

Recommendation:

Approve the Minutes of the Regular Meeting of the City
Council, June 13, 2023.

Staff Presentation by Hope Ithurburn, City Clerk

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Adopting Budgets for Community Facilities Districts Bond Debt Service Funds for Fiscal Year 2023/24.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Special Taxes on the 2023/24 Tax Roll.

Staff Presentation by Megan Bressem, Management Analyst City Council Regular Meeting Agenda of June 27, 2023
3 2.C
Purchasing Goods and Services through Cooperative Purchase Agreements for Fiscal Year 2023/24

2.D
Quarterly Financial Report for the Quarter Ended March 31, 2023, and Amending the Fiscal Year 2022/23 Budget

2.E
Police, PSM, and Fire Salary Schedule Adoption

2.F
Rocklin Fire Department - Annual Mandatory Inspections Reporting

2.G
Fire Station Alerting System

2.H
Mow and Landscape Services in City Parks

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Purchase Goods and Services through Cooperative Purchase Agreements for Fiscal Year 2023/24.

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2023, and Amending the Fiscal Year 2022/23 Budget.

Staff Presentation by Daniel Choe, Deputy Director of Administrative Services

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting the Revised Salary Schedules for Rocklin Police Officers' Association, Rocklin Police Officers' Association Public Safety Managers' Bargaining Unit, and Rocklin Firefighter's Union, Local 3847.

Staff Presentation by Elise Hardy, Management Analyst

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Acknowledging the City of Rocklin Fire Department's Compliance with Sections 13146.2 and 13146.3 of the California Health and Safety Code.

Staff Presentation by Ryan Brayton, Deputy Fire Chief

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving the Use of the National Purchasing Partners Cooperative Purchasing Agreement with US Digital Designs, Inc. for the Fire Station Alerting System Purchase; and Authorize the City Manager to Make the Purchase.

Staff Presentation by Chris Hertel, Fire Battalion Chief

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for Parks Mow and Landscape Services to Dominguez Landscape Services, Inc., and Authorizing the City Manager to Execute the Agreement.

Staff Presentation by Kevin Huntzinger, Parks and Recreation Director City Council Regular Meeting Agenda of June 27, 2023
4 2.I
Cooperative Agreements with Caltrans for the I-80/Rocklin Road Interchange and Acceleration Lane

2.J
Updated Quality Assurance Program Manual for use on Federally Funded Project

2.K
Notice of Exemption and Agreement for Fire Station No. 24 & Fire Station No. 25 Security

2.L
Department of California Highway Patrol Grant Award

2.M
Objective Design Standards / Zoning Ordinance Amendment, ZOA2023-0001 (Second Reading)

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Cooperative Agreement with Caltrans to Improve Interstate 80/Rocklin Road Interchange and to Improve Pedestrian and Bicycle Access, Increase Movement of People and Goods, and Enhance Safety and Authorizing the City Manager to Execute the Cooperative Agreement.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Cooperative Agreement with Caltrans to Add an Additional Westbound On- Ramp Acceleration Lane at Rocklin Road to Interstate 80 and Authorizing the City Manager to Execute the Cooperative Agreement.

Staff Presentation by Matt McClure, Public Services Manager

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting the Quality Assurance Program (QAP) Manual for Use on Federally Funded Capital Improvement Projects.

Staff Presentation by Justin Nartker, Director of Public Services

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin approving a Notice of Exemption for the Fire Station No. 24 & Fire Station No. 25 Security.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Fire Station No. 24 & Fire Station No. 25 Security to Swierstok Enterprise Inc. DBA Pro Builders and Authorizing the City Manager to Execute an Agreement with Swierstok Enterprise Inc. DBA Pro Builders.

Staff Presentation by Matt McClure, Public Services Manager

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Department of California Highway Patrol Cannabis Tax Fund Grant and Authorizing the City Manager to Execute a Grant Agreement.

Staff Presentation by Jonas Wilks, Sergeant

Recommendation:

Adopt an Ordinance of the City Council of the City of Rocklin to Amend Section 17.72.020 of the Rocklin Municipal Code to Address Objective Design Standards (Objective Design Standards / ZOA2023-0001).

Staff Presentation by Bret Finning, Planning Services Manager City Council Regular Meeting Agenda of June 27, 2023
5 2.N
Grant Agreement with The Gathering Inn for Homelessness Prevention and Rapid Rehousing Services (FY 2023/24)

2.O
Final Map Time Extensions / Subdivision Ordinance Amendment, ZOA2023-0002 (Second Reading)

2.P
Properties Along Outlook Drive

3. SPECIAL PRESENTATIONS

4. PUBLIC HEARINGS

4.A
Special Assessments for Delinquent Weed Abatement Charges

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Execute a Grant Agreement with The Gathering Inn for Homelessness Prevention and Rapid Rehousing Services (FY 2023/24).

Staff Presentation by Laura Webster, Director of Long Range Planning and Housing

Recommendation:

Adopt an Ordinance of the City Council of the City of Rocklin Amending Title 16 of the Rocklin Municipal Code to Repeal and Re-Enact Sections

16.20.060 - Extension of Deadline and 16.24.040 - Failure to File – Extensions (ZOA2023-0002).

Staff Presentation by Dara Dungworth, Senior Planner

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Directing the City Manager to Negotiate and Execute Purchase and Sale Agreements for Portions of that Certain Real Property Designated as APN 017- 350-057 within the Stanford Ranch Phase II Subdivision that are Adjacent to APNs 369-040-013, -14, -015, -016, -017, -018, -019, -020, -021 and -022 and APNs 369-050-001 and -003.

Staff Presentation by David Mohlenbrok, Community Development Director

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Imposing Special Assessments Against Certain Parcels for Delinquent Weed Abatement Charges.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Specials Assessments on the 2023/24 Tax Roll (Weed Abatement Charges).

Staff Presentation by Angela Doyle, Senior Accountant
City Council Regular Meeting Agenda of June 27, 2023
6 4.B
Annexation Into Community Facilities District No. 1 (Maverik Gas Station, APN 017-283-047-000)

4.C
Fiscal Year 2023/24 Budget and the 2024-2028 Capital Improvement Plan

4.D
Solid Waste Collection Service (Recology) Rate Increase

5. DISCUSSION ITEMS

5.A
Whitney Park Pump Track Design Review

5.B
Commemorative Tree and Bench Donation Appeal

6. FUTURE AGENDA ITEMS

7. PUBLIC FINANCING AUTHORITY

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin of Annexation of Territory to Community Facilities District No. 1 (Annexation No. 78), Authorizing the Levy of a Special Tax, and Submitting Levy of Tax to Qualified Electors (Maverik Gas Station, APN 017-283-047-000).

B
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring Results of Special Annexation Election, Determining Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien Pertaining to Community Facilities District No. 1 (Annexation No. 78) (Maverik Gas Station, APN 017-283-047-000).

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting the Fiscal Year 2023/24 Budget and the 2024-2028 Capital Improvement Plan.

Staff Presentation by Daniel Choe, Deputy Director of Administrative Services

Recommendation:

A. Conduct a public hearing to hear testimony regarding the proposed amended Solid Waste Collection Service Rates and, if there is no majority protest;
B. Adopt a Resolution of the City Council of the City of Rocklin Amending Solid Waste Collection Service Rates within the Incorporated Limits of the City of Rocklin and Rescinding Resolution No. 2022-150.

Staff Presentation by Justin Nartker, Public Services Director

Recommendation:

Review and Approve the Final Design for the Whitney Park Pump Track and Prioritize the Project Components.

Staff Presentation by Kevin Huntzinger, Director of Parks and Recreation

Recommendation:

Reject the Commemorative Tree and Bench Donation
Application Appeals Submitted by Barry Goodwin
Staff Presentation by Kevin Huntzinger, Director of Parks and Recreation

City Council Regular Meeting Agenda of June 27, 2023
7 7.A
Public Financing Authority of the City of Rocklin Adopting a Budget for Fiscal Year 2023/24

Recommendation:

Adopt a Resolution of the Public Financing Authority of the City of Rocklin Adopting a Budget for Fiscal Year 2023/24.

Staff Presentation by Megan Bressem, Management Analyst

ADJOURNMENT
City Council Regular Meeting Agenda of June 27, 2023
8 City Council
Staff Report

Subject:

Minutes of the Regular Meeting of the City Council, June 13, 2023 Date:

June 27, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve the Minutes of the Regular Meeting of the City Council, June 13, 2023.

Item Number 2.A

ATTACHMENTS:

1. DRAFT Meeting Minutes 06.13.2023
9 REGULAR MEETING OF THE

ROCKLIN CITY COUNCIL
June 13, 2023
CLOSED SESSION at 5:00 p.m.

GENERAL SESSION at 6:00 p.m.

Council Chambers
3970 Rocklin Road, Rocklin, CA 95677
www.rocklin.ca.us

MEETING MINUTES
-DRAFT-

CALL TO ORDER
Mayor Broadway called the meeting to order at 5:00 p.m.

ROLL CALL
Councilmembers: David Bass, Bill Halldin, Jill Gayaldo, Greg Janda (absent – excused), Mayor Ken Broadway

PUBLIC COMMENT ON CLOSED SESSION
None.

1. CLOSED SESSION

1.A Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators, Agency Representatives: City Manager Aly Zimmermann, Director of Human Resources Tameka User, and Jack Hughes; Employee Organization: City of Rocklin Public Service Employees, represented by AFSCME Council 57, Local 146 AFL-CIO.

1.B Pursuant to Government Code section 54957: Public Employment, Title: City Attorney Seeing no public comment, Mayor Broadway called for Closed Session at 5:02 p.m.

Closed Session ended at 6:08 p.m. with nothing to report with Council providing direction to staff.

Mayor Broadway called for a recess at 6:08 p.m.; the meeting reconvened at 6:13 p.m.

PLEDGE OF ALLEGIANCE
Mayor Broadway led the pledge of allegiance.

ROLL CALL
Councilmembers: David Bass, Bill Halldin, Jill Gayaldo, Greg Janda (absent – excused), Mayor Ken Broadway

AGENDA REVIEW
None.
10 Regular Meeting Minutes of June 13, 2023
2 | P a g e

CITIZENS ADDRESSING THE CITY COUNCIL
James Davis, spoke on traffic concerns at Stanford Ranch Road and safe driving communication efforts at local schools.

Michele Vass, Friends of the Library provided an update to Council on Placer County funding for the library.

Scott Yuill, Rocklin Public Safety Foundation provided an update to Council on recent efforts of the Foundation.

2. REPORTS FROM CITY COUNCIL AND CITY MANAGER
City Council Reports
Councilmember Halldin reported attendance at a Greater Sacramento Economic Council (GSEC) retreat event, the Veteran of Foreign Wars Memorial Day event, the Take Note Troupe Shakespeare in the Park free event, and a Yankee Hill neighborhood meeting.

Councilmember Gayaldo reported touring the County’s Mobile Temporary Shelter shelter in Auburn, attendance at the Veteran of Foreign Wars Memorial Day event, a Sacramento Area Council of Governments (SACOG) transportation meeting, promoted the upcoming SACOG strategic planning transportation meeting in Folsom on June 16th, and congratulated Rocklin Donuts & Cinnamon in being recognized by Yelp as the #1 doughnut shop in the United States, and recognized also promoted Jasmines Donuts.

Councilmember Bass reported attendance at the Veteran of Foreign Wars Memorial Day event, a Pioneer Community Energy Board workshop, and expressed thanks to the business outreach efforts by the Rocklin Police Department and Rocklin Unified School District in relation to deterring vandalism.

Mayor Broadway reported attendance at a Placer County Transportation Planning Agency (PCTPA) board meeting, Western Placer Waste Management Authority (WPWMA) board meeting, and a Whitney Oaks Homeowner’s Association meeting.

City Manager Report
City Manager Aly Zimmermann provided an update on a Citywide asphalt repair project and promoted the Rocklin Small Business Retention Program application program set to open on Thursday, June 15th.

3. CONSENT CALENDAR

3.A Approved the meeting minutes of the Regular Meeting of the City Council, May 23, 2023.

3.B Resolution No. 2023-75 of the City Council of the City of Rocklin Authorizing the City to Approve a Use of the NASPO ValuePoint Cooperative Purchasing Agreement with Dell, Inc. for the Server Purchases.

3.C Received the Treasurer’s Report for the Quarter Ending March 31, 2023.

3.D Ordinance No. 1164 of the City Council of the City of Rocklin Approving and Adopting a Military Equipment Use Policy for Fiscal Year 2023/24.
11 Regular Meeting Minutes of June 13, 2023
3 | P a g e

3.E Pulled for discussion.

3.F Resolution No. 2023-77 of the City Council of the City of Rocklin Adopting the Project List for Fiscal Year 2023/24 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.

3.G Notice of Exemption and Contract for the Council Chambers Reconfiguration Project A. Resolution No. 2023-78 of the City Council of the City of Rocklin Approving a Notice of Exemption (Council Chambers Reconfiguration).

B. Resolution No. 2023-79 of the City Council of the City of Rocklin Awarding the Contract for the Council Chambers Reconfiguration to Building Concepts Construction and Authorizing the City Manager to Execute the Agreement with Building Concepts Construction

3.H Ordinance No. 1165 of the City Council of the City of Rocklin Approving the Eighth Amendment to the Development Agreement for Whitney Ranch (Whitney Ranch Development Agreement 8th Amendment/DA-2001-01H).

3.I Resolution No. 2023-80 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute the Small Cell Master License Agreement(s) for Wireless Communications Facilities in the Public Rights-of-Way.

Motion to approve Item Nos. 3.A – 3.D and 3.F – 3.I by Councilmember Gayaldo, seconded by Councilmember Halldin. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

3.E Resolution No. 2023-76 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute a Reimbursement Agreement with the Rocklin Unified School District for School Resource Officers.

Police Chief Rustin Banks introduced Police Captain Trent Jewell who presented to Council.

Motion to approve Item Nos. 3.E by Councilmember Halldin, seconded by Councilmember Bass. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

4. SPECIAL PRESENTATIONS
None.
12 Regular Meeting Minutes of June 13, 2023
4 | P a g e

5. PUBLIC HEARINGS

5.A Special Assessments for Delinquent Weed Abatement Charges A. Adopt a Resolution of the City Council of the City of Rocklin Imposing Special Assessments Against Certain Parcels for Delinquent Weed Abatement Charges.

B. Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Specials Assessments on the 2023/24 Tax Roll (Weed Abatement Charges).

Senior Accountant Angela Doyle presented to Council.

Mayor Broadway opened the public hearing.

Spencer Snyder spoke as a representative of Castlerock Partners, Inc. in opposition to the charges imposed on APN No. 045-053-039-000.

Seeing no further public comment, Mayor Broadway closed the public hearing.

As additional research is required regarding the parcel identified, this item will be continued to the June 27th, 2023 City Council meeting.

5.B Special Assessments for Delinquent Refuse Collection Fees A. Resolution No. 2023-81 of the City Council of the City of Rocklin Imposing Special Assessments Against Certain Parcels for Delinquent Refuse Collection Fees.

B. Resolution No. 2023-82 of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments on the 2023/24 Tax Roll (Delinquent Refuse Collection Fees).

Senior Accountant Angela Doyle presented to Council.

Councilmember Bass left the dais at 7:05 p.m. and returned at 7:06 p.m.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item No. 5.B.A.and 5.B.B (including the revisions outlined via blue memo) by Councilmember Bass, seconded by Councilmember Gayaldo. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None
13 Regular Meeting Minutes of June 13, 2023
5 | P a g e

5.C Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2023/24
A. Resolution No. 2023-83 of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Lighting Maintenance District No. 1 and Confirming a Diagram and Assessment.

B. Resolution No. 2023-84 of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments, and Liens on the 2023/24 Tax Roll (Lighting Maintenance District No. 1).

Management Analyst Megan Bressem presented to Council.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item Nos. 5.C.A and 5.C.B by Councilmember Bass, seconded by Councilmember Halldin. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

5.D Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2023/24
A. Resolution No. 2023-85 of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 and Confirming a Diagram and Assessment.

B. Resolution No. 2023-86 of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments, and Liens on the 2023/24 Tax Roll (Landscape and Lighting Maintenance District No. 2).

Management Analyst Megan Bressem presented to Council.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item Nos. 5.D.A and 5.D.B by Councilmember Bass, seconded by Councilmember Gayaldo. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None
14 Regular Meeting Minutes of June 13, 2023
6 | P a g e

5.E Wildcat West/Environmental, ENV2023-0006, General Development Plan Amendment, PDG2023-0001, Rezone, Z2023-0001, Tentative Subdivision Map, SD2022-0001, Design Review, DR2022-0003
A. Conduct a Public Hearing to Consider Testimony.

B. Resolution No. 2023-87 of the City Council of the City of Rocklin Approving a Mitigated Negative Declaration of Environmental Impacts and a Mitigation Monitoring Program (Wildcat West / ENV2023-0006).

C. Introduce, Waive the Full Reading and Read by Title Only an Ordinance of the City Council of the City of Rocklin Amending the Northwest Rocklin General Development Plan and Rezoning an Approximately 8.6-Acre Site From Planned Development Commercial (PD-C) to Planned Development 12 Units to the Acre (PD-12) (Wildcat West / PDG2023-0001 and Z2023-0001).

C. Resolution No. 2023-88 of the City Council of the City of Rocklin Approving a Small Lot Tentative Subdivision Map (Wildcat West / SD2022-0001).

E. Resolution No. 2023-89 of the City Council of the City of Rocklin Approving a Design Review (Wildcat West Subdivision/DR2022-0003).

Senior Planner Dara Dungworth presented to Council.

Robert Parish, applicant presented to Council.

Dave Judy, KB Homes responded to questions from Council.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item Nos. 5.E.A – 5.E.E by Councilmember Gayaldo, seconded by Councilmember Halldin. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

5.F Final Map Time Extensions, Subdivision Ordinance Amendment, ZOA2023-0002 Senior Planner Dara Dungworth presented to Council.

A. Conduct a Public Hearing to Consider Testimony.

B. Introduce, Waive the Full Reading and Read by Title Only an Ordinance of the City Council of the City of Rocklin Amending Title 16 of the Rocklin Municipal Code to Repeal and Re-Enact Sections 16.20.060 - Extension Of 15 Regular Meeting Minutes of June 13, 2023
7 | P a g e
Deadline and 16.24.040 - Failure to File – Extensions (ZOA2023-0002).

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item No. 5.F.B by Councilmember Gayaldo, seconded by Councilmember Halldin. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

5.G Objective Design Standards / Zoning Ordinance Amendment, ZOA2023-0001 and Design Review, DR2023-0007
A. Conduct a Public Hearing to Consider Testimony.

B. Introduce, Waive the Full Reading and Read by Title Only an Ordinance of the City Council of the City of Rocklin Amending Title 16 of the Rocklin Municipal Code to Amend Section 17.72.020 of the Rocklin Municipal Code to Address Objective Design Standards (Objective Design Standards / ZOA2023-0001).

C. Resolution No. 2023-90 of the City Council of the City of Rocklin Approving a Design Review to Establish City-Wide Objective Design Standards and Standard Conditions of Approval For Qualifying Residential Projects (Citywide Residential Objective Design Standards and Standard Conditions of Approval (DR2023-0007).

Planning Services Manager Bret Finning presented to Council.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item No. 5.G.B and 5.G.C by Councilmember Halldin, seconded by Councilmember Gayaldo. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin
Noes: None

Absent: Janda
Abstain: None

6. DISCUSSION ITEMS

6.A Commemorative Tree and Bench Donation Appeal
Director of Parks and Recreation Kevin Huntzinger presented to Council. 16 Regular Meeting Minutes of June 13, 2023
8 | P a g e
Public Comment:

Barry Goodwin, Appeal Applicant
This item will be continued to the June 27th, 2023 City Council meeting.

7. FUTURE AGENDA ITEMS
None.

ADJOURNMENT
Mayor Broadway adjourned the meeting at 9:05 p.m.
___________________________
Ken Broadway, Mayor
ATTEST:
__________________________________
Hope Ithurburn, City Clerk
17 City Council
Staff Report

Subject:

Fiscal Year 2023/24 Community Facilities Districts Bond Debt Service Fund Budgets and Collection of Special Taxes on the 2023/24 Tax Roll
Date:

June 27, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Department:

Administrative Services - Finance
Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Adopting Budgets for Community Facilities Districts Bond Debt Service Funds for Fiscal Year 2023/24.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Special Taxes on the 2023/24 Tax Roll.

Background:

The budgets of the Special Tax District Bond Debt Service Funds are prepared and presented to City Council annually as part of the City’s efforts to provide full transparency. Special taxes placed on the County property tax rolls provide the districts' revenues. The districts' expenses consist of the debt service payments and the districts' administrative costs in the upcoming fiscal year (FY). Staff ensures that all districts maintain sufficient reserves to ensure all payments are made on time. Staff recommends adoption of Resolution A (Attachment 1) to adopt the FY 2023/24 budgets for the bond debt service funds (Community Facilities District (CFD) No. 6, CFD No. 8, CFD No. 9, CFD No. 10, and CFD No. 11) to collect revenue for the payment of the debt service and for the districts' administrative costs.

For the collection of special taxes, assessments, liens, and other charges on behalf of the City, the County of Placer requires that the City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof. Staff recommends the adoption of Resolution B (Attachment 2) to satisfy this requirement and to request the Auditor-Controller of Placer County to attach collection on the County 2023/24 tax rolls for CFD No. 1, CFD No. 5, CFD No. 6, CFD No. 8, CFD No. 9, CFD No. 10, CFD No. 11, and City of Rocklin Park Development and Maintenance Taxes.

Fiscal Impact:

Adoption of the attached resolutions will allow special taxes to be levied and collected to pay for bond debt service and services provided in the City's special districts.

Item Number 2.B

18 ATTACHMENTS:

1. Resolution A - Special District Budgets

2. Resolution B - Collection of Special Taxes
19 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN

ADOPTING BUDGETS FOR COMMUNITY FACILTIES DISTRICTS
BOND DEBT SERVICE FUNDS FOR FISCAL YEAR 2023/24
WHEREAS, the City Council has committed to annually adopt a budget for all of the City’s Community Facilities Districts Bond Debt Service Funds.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The budget for Rocklin Community Facilities District No. 6 (Sunset West-Drainage) Bond Debt Service Fund for fiscal year 2023/24 is hereby adopted as set forth in the attached hereto as Exhibit A and incorporated herein by this reference.

Section 2. The budget for Rocklin Community Facilities District No. 8 (Sunset West-Park Drive) Bond Debt Service Fund for fiscal year 2023/24 is hereby adopted as set forth in the attached hereto as Exhibit B and incorporated herein by this reference.

Section 3. The budget for Rocklin Community Facilities District No. 9 (Sunset West-West/Blue Oaks) Bond Debt Service Fund for fiscal year 2023/24 is hereby adopted as set forth in the attached hereto as Exhibit C and incorporated herein by this reference.

Section 4. The budget for Rocklin Community Facilities District No. 10 (Whitney Ranch) Bond Debt Service Fund for fiscal year 2023/24 is hereby adopted as set forth in the attached hereto as Exhibit D and incorporated herein by this reference.

Section 5. The budget for Rocklin Community Facilities District No. 11 (Sierra College Interchange) Bond Debt Service Fund for fiscal year 2023/24 is hereby adopted as set forth in the attached hereto as Exhibit E and incorporated herein by this reference.

PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
20 Page No. 2 to
Reso. No. 2023-
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
21

Page 1 ends

to Reso. No. 2023-
Exhibit A
Stanford Ranch Community Facilities District No. 6
(Sunset West-Drainage)
Bond Debt Service Fund Budget
Fiscal Year 2023/24
FY 2023/24
Budget
Debt Service Fund:

Special Tax Revenues $ 93,500
Interest Income $ 3,000
Total Revenue $ 96,500
Expenditures
Principal Payment ($ 74,700)
Interest Payment ($ 4,200)
Administration Fees ($ 13,000)
County Special Tax Collection Fee ($ 900)
Total Expenditures: ($ 92,800)
Results of Operations: $ 3,700
Estimated Available Fund Balance 7/1/23: $ 110,400
Estimated Available Fund Balance 6/30/24: $ 114,100
Balance includes amounts available for upcoming fall debt service payments. 22

Page 1 ends

to Reso. No. 2023-
Exhibit B
Rocklin Community Facilities District No. 8
(Sunset West-Park Drive)
Bond Debt Service Fund Budget
Fiscal Year 2023/24
FY 2023/24
Budget
Debt Service Fund:

Special Tax Revenues $ 226,300
Interest Income $ 5,500
Total Revenue $ 231,800
Expenditures
Principal Payment ($ 193,100)
Interest Payment ($ 11,000)
Administration Fees ($ 13,000)
County Special Tax Collection Fee ($ 2,300)
Total Expenditures: ($219,400)
Results of Operations: $ 12,400
Estimated Available Fund Balance 7/1/23: $ 210,900
Estimated Available Fund Balance 6/30/24: $ 223,300
Balance includes amounts available for upcoming fall debt service payments. 23

Page 1 ends

to Reso. No. 2023-
Exhibit C
Rocklin Community Facilities District No. 9
(Sunset West-West/Blue Oaks)
Bond Debt Service Fund Budget
Fiscal Year 2023/24
FY 2023/24
Budget
Debt Service Fund:

Special Tax Revenues $ 261,400
Interest Income $ 6,700
Total Revenue $ 268,100
Expenditures
Principal Payment ($230,000)
Interest Payment ($ 13,000)
Administration Fees ($ 13,400)
County Special Tax Collection Fee ($ 2,700)
Total Expenditures: ($ 259,100)
Results of Operations: $ 9,000
Estimated Available Fund Balance 7/1/23: $ 254,300
Estimated Available Fund Balance 6/30/24: $ 263,300
Balance includes amounts available for upcoming fall debt service payments. 24

Page 1 ends

to Reso. No. 2023-
Exhibit D
Rocklin Community Facilities District No. 10
(Whitney Ranch)
Bond Debt Service Fund Budget
Fiscal Year 2023/24
FY 2023/24
Budget
Debt Service Fund:

Special Tax Revenues $ 3,250,500
Interest Income $ 65,200
Total Revenue $ 3,315,700
Expenditures
Principal Payment ($ 940,000)
Interest Payment ($2,161,500)
Administration Fees ($ 45,700)
County Special Tax Collection Fee ($ 32,500)
Total Expenditures: ($3,179,700)
Results of Operations: $ 136,000
Estimated Available Fund Balance 7/1/23: $ 3,354,400
Estimated Available Fund Balance 6/30/24: $ 3,490,400
Balance includes amounts available for upcoming fall debt service payments. 25

Page 1 ends

to Reso. No. 2023-
Exhibit E
Rocklin Community Facilities District No. 11
(Sierra College Interchange)
Bond Debt Service Fund Budget
Fiscal Year 2023/24
FY 2023/24
Budget
Debt Service Fund:

Special Tax Revenues $ 579,900
Interest Income $ 9,000
Total Revenue $ 588,900
Expenditures
Principal Payment ($ 380,000)
Interest Payment ($ 164,800)
Administration Fees ($ 21,900)
County Special Tax Collection Fee ($ 5,800)
Total Expenditures: ($ 572,500)
Results of Operations: $ 16,400
Estimated Available Fund Balance 7/1/23: $ 883,700 Estimated Available Fund Balance 6/30/24: $ 900,100 Balance includes amounts available for upcoming fall debt service payments. 26 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN

REQUESTING THE COLLECTION OF SPECIAL TAXES
ON THE 2023/24 TAX ROLL
WHEREAS, the County of Placer requires, as a condition of the collection of taxes, assessments, liens and other charges on behalf of the City that the City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The Auditor-Controller of Placer County is requested to attach for collection on the County 2023/24 tax rolls the following:
a. City of Rocklin Community Facility District No. 1 special taxes (“Taxes”) as set forth in Rocklin City Council Resolution No. 86-102 and Ordinance No. 802;
b. City of Rocklin Community Facility District No. 5 special taxes (“Taxes”) as set forth in Resolution No. 96-255 and Ordinance No. 805; c. City of Rocklin Community Facility District No. 6 special taxes (“Taxes”) as set forth in Resolution No. 98-286 and Ordinance No. 792; d. City of Rocklin Community Facility District No. 8 special taxes (“Taxes”) as set forth in Resolution No. 98-290 and Ordinance No. 793; e. City of Rocklin Community Facility District No. 9 special taxes (“Taxes”) as set forth in Resolution No. 98-315 and Ordinance No. 796; f. City of Rocklin Community Facility District No. 10 special taxes (“Taxes”) as set forth in Resolution No. 2005-81 and Ordinance No. 895; g. City of Rocklin Community Facility District No. 11 special taxes (“Taxes”) as set forth in Rocklin City Council Resolution No. 2006-299. h. City of Rocklin Park Development and Maintenance Taxes as set forth in Rocklin City Council Resolution No. 2018-298, Resolution No. 2009-186, Resolution No. 98-172, and Ordinance No. 7
Section 2. The City warrants and represents that the Taxes comply with all requirements of state law, including, but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).

Section 3. The City releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, 27

Page 2 ends

Reso. No. 2023-
damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Taxes on behalf of City.

Section 4. The City agrees to and shall defend, indemnify, and hold harmless the County, its officers, agents, and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Taxes requested to be collected by County for City, or in any manner arising out of City establishment and imposition of said Taxes. City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the Taxes, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.

Section 5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s taxes, and that City will not refer such persons to County officers and employees for response.

Section 6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the taxes, as provided by Government Code sections 29304 and 51800.

PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
28 City Council
Staff Report

Subject:

Purchasing Goods and Services through Cooperative Purchase Agreements for Fiscal Year 2023/24
Date:

June 27, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Authorizing the City Manager to Purchase Goods and Services through Cooperative Purchase Agreements for Fiscal Year 2023/24.

Background:

Throughout the year, City departments have a need for ongoing purchasing of goods and services for departmental operations. These purchases are necessary to ensure the continued delivery of programs and services citywide. Staff reviewed Fiscal Year (FY) 2021/22 and FY 2022/23 citywide expenditures for vendors associated with cooperative purchasing programs and estimated the anticipated costs for goods and services for FY 2023/24.

The City has arrangements/memberships with a number of cooperative purchasing programs which allow member public agencies to aggregate individual purchasing power and achieve greater volume discounts. Public agencies competitively solicit and award agreements which are then made available to other member agencies and nonprofit organizations. By using this process, local government agencies can achieve better pricing and streamline purchases by removing repetitive, resource intensive, and costly bid procedures associated with routine purchases.

Rocklin Municipal Code sections 3.04.090 (C) and (D) specifically allow for the use of cooperative purchasing programs utilizing purchasing agreements maintained by other governmental agencies. City Council approval is required for purchase amounts more than $50,000.

Vendors with anticipated costs greater than $50,000 in FY 2023/24 are listed in Exhibit A to the Resolution. The list includes the total not-to-exceed amount for FY 2023/24 by vendor, the cooperative purchase agreements to be utilized, and a description of the goods and services to be procured. The total not-to-exceed amount for all vendors is $1,555,000.

Item Number 2.C

29 Staff recommends the City Council adopt a resolution (Attachment 1) to authorize the City Manager to purchase goods and services through cooperative purchasing programs to allow for ongoing purchasing for department operations at competitively bid prices with the listed vendors for FY 2023/24.

Fiscal Impact:

Purchasing through these cooperative agreements are made on an as-needed basis and charged to various departments and funds, provided sufficient funds are available in those respective departments/funds in the FY 2023/24 Annual Budget.

ATTACHMENTS:

1. Resolution
30 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

AUTHORIZING THE CITY MANAGER TO PURCHASE

GOODS AND SERVICES THROUGH COOPERATIVE
PURCHASE AGREEMENTS FOR FISCAL YEAR 2023/24
WHEREAS, the City of Rocklin has arrangements/memberships with a number of cooperative purchasing programs that allow member agencies to aggregate individual purchasing power and achieve greater volume discounts than what would be available as a stand- alone agency; and
WHEREAS, using this process, local government agencies can achieve better pricing and streamline purchases by removing repetitive, resource intensive, and costly bid procedures associated with routine purchases; and
WHEREAS, Rocklin Municipal Code Section 3.04.090 (C) and (D) allows for the City to enter into cooperative purchasing arrangements and piggyback contracts provided those contracts have been awarded through a competitive process by other agency within the past twelve months; for purchases in an amount more than fifty thousand dollars, the determination shall be made by the City Council; and
WHEREAS, staff reviewed historical citywide expenditures for vendors of goods and services associated with cooperative purchasing programs, and identified vendors with anticipated costs greater than $50,000 in Fiscal Year (FY) 2023/24 (Exhibit A); and WHEREAS, in order to increase efficiency and streamline the purchasing process, staff is requesting Council approve and authorize the City Manager to purchase goods and supplies through cooperative purchase agreements, in an amount not to exceed $1,555,000 for FY2023/24; and
NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above recital is true and correct.

Section 2. The City Council hereby approves and authorizes the City Manager to utilize cooperative purchase agreements to purchase goods and services through other government agency competitively bid contracts and their associated not to exceed amounts set forth in Exhibit “A,” attached hereto.

PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
31

Page 2 ends

Reso. No. 2023-
ABSTAIN: Councilmembers:
______________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
32 Exhibit A to
Reso No. 2023-
Exhibit A
Cooperative Purchase Agreements by Vendor and Amount for FY 2023/24 Vendor Name
Not-to-
Exceed -
Amount
Cooperative Purchase
Agreement Description
Amazon Services, LLC $150,000 OMNIA Partners #MA3457
OMNIA Partners #R-TC-17006
Office Supplies and
general department
supplies
AT&T Corp. $160,000 CALNET NextGen – All
Categories
Telecommunication
services, including but
not limited to FirstNet
broadband network for
first responders
AT&T DataComm $250,000 CMAS #3-21-08-1074
CMAS #3-21-09-1015
CMAS #3-19-70-0255AL
CMAS #3-17-70-0255AH
CMAS #3-14-70-0255AE
Cellular service,
business telephone
lines, legacy radio
circuits, analog copper-
based services
CDW-G $150,000 OMNIA Partners #23-6692-02
OMNIA Partners #R210401
OMNIA Partners #R220801
OMNIA Partners #MA3458
OMNIA Partners #2018011-01
Barracuda security
solutions renewals and
network switches
Dell Marketing LP $75,000 NASPO ValuePoint #AR2495
NASPO ValuePoint #MNWNC-
108
IT Equipment, including
but not limited to
various IT licenses,
desktop & monitor
purchases, etc.

General Motors $80,000 Sourcewell #101520-GNL Parts and supplies for fleet vehicles
Goodyear/The Goodyear Tire
& Rubber Company
$90,000 Sourcewell #102517-GTC
NASPO ValuePoint #19101
Tires
Herc Rentals Inc. $110,000 OMNIA Partners #2019000318
CMAS #4-18-51-0067A
Construction equipment
rentals
Motorola Solutions, Inc. $280,000 NASPO ValuePoint #00318 H-GAC #EC07-20 9-1-1
Handheld and in-vehicle
radios for public safety
departments
Genuine Parts Company, dba
NAPA Auto Parts
$150,000 Sourcewell #032521-GPC
NASPO ValuePoint #7-21-99-
41-02
Parts and supplies for
fleet vehicles
Waxie Sanitary
Supply/WAXIE's Enterprises,
LLC
$60,000 NASPO ValuePoint #8506
CMAS #4-21-06-1015
Facilities and sanitary
supplies
TOTAL $1,555,000
33 City Council
Staff Report

Subject:

Quarterly Financial Report for the Quarter Ended March 31, 2023, and Amending the Fiscal Year 2022/23 Budget
Date:

June 27, 2023
Submitted By:

Andy Schiltz, Principal Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2023, and Amending the Fiscal Year 2022/23 Budget.

Background:

The quarterly financial report provides an overview of the City of Rocklin's current financial position. The City departments and the Finance division evaluate budget-to-actual performance for fiscal soundness or potential issues requiring immediate actions, recommend any necessary mitigating plan, and make operational changes as required. The Quarterly Financial Report for the quarter ended March 31, 2023 is included as Exhibit A to the Resolution (Attachment 2).

As part of this review, staff has identified operational changes. On December 21, 2022, the Police Department was awarded an Officer Wellness and Mental Health Grant from the California Board of State and Community Corrections, in an amount to up to $41,400 (Attachment 4). Staff recommends accepting the grant award and authorizing the City Manager to adjust the revenue and expenditure budgets in the Police Department in the Traffic Safety and Police Department Grants Fund (Fund 244). This adjustment is necessary to properly account for and administer the grant award.

The City received approximately $7 million in funds from the American Rescue Plan Act (ARPA). The City Council has approved an ARPA Spending Plan, which encompasses various one-time grant programs such as small business and hotel support, restaurant assistance, non-profit assistance, mental health assistance, job training and student assistance, the Build Up Rocklin Small Business Program grant, and internal support projects.

For each project identified, the staff presents the scope of recommended expenditures to the City Council, and then returns to the City Council for contract approval. Subsequently, staff returns to the City Council for a third time to appropriate expenditures and corresponding revenues. Staff recommends that the City Council authorize the City Manager or her designee Item Number 2.D

34 to approve all necessary financial transactions, budgets, and appropriations in accordance with the law and City policy. This authorization will enable the City Council's approved expenditures to be carried out without the need for a third presentation to the City Council by staff.

Additionally, the budget amendments previously approved by the City Council since the Fiscal Year 2022/23 quarter ended, December 31, 2022 are reflected in Exhibit B to the Resolution (Attachment 3).

Fiscal Impact:

Sufficient funds are available in their respective funds in the Fiscal Year 2022/23 Annual Budget to support the staff recommendation.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - FY 2022/23 3rd Quarter Financial Report

3. Resolution Exhibit B - Budget Amendments

4. BSCC Award Letter
35 RESOLUTION NO. 2023-

ACCEPTING THE QUARTERLY FINANCIAL REPORT
FOR THE QUARTER ENDED MARCH 31, 2023 AND
AMENDING THE FISCAL YEAR 2022/23 BUDGET
WHEREAS, the quarterly financial report provides an overview of the City of Rocklin’s current financial position, and in connection therewith, City departments with the Finance division evaluate budget-to-actual performance for fiscal soundness or potential issues requiring immediate actions, recommend any necessary mitigating plan, if needed, and to make operational changes as required. The Quarterly Financial Report for the quarter ended March 31, 2023 is attached hereto as Exhibit A; and WHEREAS, as part of this review, staff has identified areas requiring operational changes as well as the necessary budget amendments based on the budget appropriations previously approved by the City Council from the fiscal year 2022/23 budget was last amended on March 14, 2023 to date. The recommended budget adjustments are attached hereto as Exhibit B.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin accepts the Quarterly Financial Report for the quarter ended March 31, 2023 as reflected in Exhibit “A,” attached hereto and incorporated herewith by reference.

Section 2. The FY 2022/23 Budget is amended as outlined in Exhibit “B,” attached hereto and incorporated herewith by reference.

Section 3. The City Manager, or the City Manager’s designee, is authorized to approve all necessary financial transactions, budgets, and appropriations to implement and administer the American Rescue Plan Act Fund in accordance with the law and City policy.

PASSED AND ADOPTED this 27th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________________
Ken Broadway, Mayor
ATTEST:
__________________________________
Hope Ithurburn, City Clerk
36 1 | P a g e
Fiscal Year 2022/23 Quarterly Financial Report
For the Quarter Ended March 31, 2023
The quarterly financial report provides an overview of the City of Rocklin’s (City) current financial position. The City departments and the Administrative Services - Finance Division evaluate budget-to-actual performance for fiscal soundness or potential issues requiring immediate action, any necessary mitigating plans, or operational changes required.

On June 28, 2022, the City Council adopted Resolution No. 2022-145 approving the FY 2022/23 Annual Budget, which totals $102 million for operations and capital improvements for all funds, and $61.6 million in the General Fund. The General Fund expenditure budget, as revised through March 31, 2023, is $68.1 million. This reflects the City Council approved budget amendments and carryforward funds from fiscal year (FY) 2021/22 to support projects, grants, and equipment purchases continued from the prior year.

Economic Development Update
Labor Market Data
The City of Rocklin’s unemployment rate was at 3.5% in March 2023, with a labor force of 35,600 and employment at 34,400. The unemployment rate in the Sacramento--Roseville--Arden-Arcade MSA was 4.4% in March 2023, and above the prior year estimate of 3.9%. This compares with an unadjusted unemployment rate of 4.8% for California and 3.6% for the nation during the same period. The unemployment rate was 4.1% in El Dorado County, 3.7% in Placer County, 4.5% in Sacramento County, and 5.1% in Yolo County.

Between March 2022 and March 2023, total jobs in the region increased by 21,900 or 2.1%.  Private education and health services continued to lead the region in year-over-year job growth with an increase of 10,800 jobs. Within the industry, healthcare and social assistance picked up 9,700 jobs, while private educational services added 1,100 jobs.  Government payrolls expanded by 6,900 jobs since last March. Local government (up 5,200 jobs) and state government (up 1,900 jobs) were responsible for the expansion. These gains were offset by a loss of 200 jobs in federal government. 37 2 | P a g e
 Professional and business services advanced by 5,600 jobs. Job growth occurred in professional, scientific, and technical services (up 5,300 jobs) and management of companies and enterprises (up 400 jobs). These gains offset a slight loss in administration and support and waste services, which shed 100 jobs.

On the downside, three industries reported year-over-year declines: construction (down 6,800 jobs), financial activities (down 1,100 jobs), and information (down 100 jobs). Between February 2023 and March 2023, combined employment in the counties of El Dorado, Placer, Sacramento, and Yolo increased by 1,400 to total 1,083,200 jobs.
 In March, government payrolls continued to trend up for the third consecutive month with a gain of 3,300 jobs. These additions were spread across state government (up 1,700 jobs), local government (up 1,500 jobs), and federal government (up 100 jobs).  Farm employment experienced a normal seasonal increase in March, adding 900 jobs.  Over the month, leisure and hospitality rose by 500 jobs. Accommodation and food services was responsible for the growth.
 Meanwhile, construction employment dropped by 1,600 jobs in contrast to its usual growth during this time. Job losses were reported in specialty trade contractors (down 1,900 jobs) and construction of buildings (down 100 jobs).
 Employment in trade, transportation, and utilities fell by 1,100. Job declines were reported in transportation, warehousing, and utilities (down 600 jobs) and retail trade (down 500 jobs). Wholesale trade remained unchanged.

Supply challenges have eased to some degree, and employers adding jobs has slowed. In addition, Freddie Mac reported in early February that 30-year mortgage rates have declined from 7.08% and are just below 6%.

General Fund Revenues
The following chart reflects the current fiscal year’s budget-to-actual revenue received through March 31, 2023, and the comparative budget-to-actual revenues from the prior year for the same period.
38 3 | P a g e
General Fund Revenue Summary
For the Quarter Ended March 31, 2022
General Fund operating revenues are within budgetary expectations as of March 31, 2023. Year- to-date through March 31, the City’s General Fund revenue is $34.7 million, which is 57% of General Fund total resources expected to be received for FY 2022/23. It is consistent with prior years as the first significant property tax revenue was received in January 2023, and the second significant property tax revenue will be received in May 2023.

Property Tax . Property taxes are the largest General Fund revenue source, accounting for approximately 36% of all General Fund revenues. Year-to-date through March 31, 2023 property tax revenues are $12.7 million, up 8.9% from the prior year. This reflects the first property tax revenue disbursement received in January 2023, with the second significant property tax disbursement to be received in May 2023.

Sales and Use Tax . Sales and use taxes make up approximately 33% of General Fund revenues.

Sales tax is imposed on the total retail price of any tangible personal property and the use or storage of such property. Year-to-date through March 31, 2023 sales tax revenues are $11.9 million, down 8.7% from the prior year. This variance is due to a spike that occurred in new motor vehicle sales in FY 2021/22 combined with a slowdown in taxable merchandise spending. As interest rates continue to rise, this trend is expected to continue. Sales tax is volatile and can change quickly, therefore staff constantly monitors sales tax revenues for signs of above or below budget performance. At this time, sales and use tax appear to be on track to meet budget.

Building Permits. Year-to-date building permit revenue through March 31 2023 is $2.2 million (68.1% of budget) compared to $2.8 million (93.7% of budget) one year ago. Fewer permits have been issued year-to-date compared to one year ago due to single-family home development slowing down with the shift in the housing market/interest rates. At this time, permits are projected to be under budget by $0.4 million.

Revenue Category
Budget
FY 2021/22
Revenues
through
03/31/2022
% Received
FY 2021/22
Budget
FY 2022/23
Revenues
through
03/31/2023
% Received
FY 2022/23
Property Tax 20,681,200 11,678,086 56.5% 22,191,300 12,718,326 57.3% Sales and Use Tax 17,770,800 12,996,272 73.1% 20,209,000 11,865,066 58.7% Building Permits 2,998,000 2,810,557 93.7% 3,161,300 2,152,923 68.1% Franchise 2,369,400 890,571 37.6% 2,416,800 891,584 36.9% Other Revenues 11,508,500 5,893,123 51.2% 12,829,800 7,060,415 55.0% Total 55,327,900$ 34,268,609$ 61.9% 60,808,200$ 34,688,313$ 57.0% 39 4 | P a g e
Franchise Tax. Franchise tax includes fees from gas, electric, garbage, and telecommunication services. Year-to-date franchise tax revenue is $0.9 million (36.9% of budget) compared to $0.9 million (37.6% of budget) one year ago. At this time, franchise tax appears to be on track to meet budget.

Other Revenues. Other General Fund Revenues through March 31, 2023 are $7.1 million. Through the reporting period, other revenues are on track to meet budget. Revenues in form of transfers- in from other funding sources for the services provided by staff budgeted in the General Fund ($5.4 million) will be processed in the fourth quarter of FY 2022/23. Staff will continue to monitor all revenue sources and provide an update as part of these quarterly reports.

Department Revenues and Expenditures
The following charts reflect comparative budget to actual information for the General Fund departments.

General Fund Department Revenue Summary
For the Quarter Ended March 31, 2023
Year-to-date General Fund department revenues through March 31, 2023 is $5.2 million (60.4% of budget) compared to $6.8 million (84.2% of budget) one year ago. The decrease in the Community Development Department revenue is primarily due to a decrease in building permit revenue as explained in the prior section and less Engineering Inspection Fees received to-date.

Revenue for these fees is expected to increase through the end of the fiscal year as improvement plans for projects in the queue are anticipated to be issued.

Department
Budget
FY 2021/22
Revenues
through
03/31/2022
% Received
FY 2021/22
Budget
FY 2022/23
Revenues
through
03/31/2023
% Received
FY 2022/23
Community Development 4,230,900 3,727,023 88.1% 4,341,700 2,717,698 62.6% Fire 514,500 679,549 132.1% 562,600 636,414 113.1% Parks & Recreation 1,723,800 1,356,657 78.7% 2,044,800 1,114,647 54.5% Police 1,436,900 848,328 59.0% 1,413,100 612,938 43.4% Public Services 145,700 168,236 115.5% 278,800 134,048 48.1% Total 8,051,800$ 6,779,793$ 84.2% 8,641,000$ 5,215,745$ 60.4% 40 5 | P a g e
General Fund Department Expenditure Summary
For the Quarter Ended March 31, 2023
Departments have expended approximately 63.4% of their total budget in the General Fund for FY 2022/23. Expenditures are generally incurred as needs arise and not equally throughout the year. For the non-departmental expenditures, the City Council approved Resolution No. 2022-179, an inter-fund loan from the General Fund to the Whitney Ranch Trunk Sewer Fees Fund in the amount of $1,098,000 to assist with completing the sewer trunk line upsizing project which supports development in the area. The loan will be repaid over time with interest as development impact fees are collected for the remainder of the development.

Revenues and expenditures are within budgetary expectations as of March 31, 2023. Staff will continue to monitor and return to the City Council with an update.

Department
Budget
FY 2021/22
Expended
through
03/31/2022
% Expended
FY 2021/22
Budget
FY 2022/23
Expended
through
03/31/2023
% Expended
FY 2022/23
City Council 97,800 74,190 75.9% 97,800 48,770 49.9% City Manager 1,217,300 725,440 59.6% 1,154,900 806,346 69.8% City Attorney 1,108,800 534,428 48.2% 2,118,400 1,262,861 59.6% City Clerk 350,700 228,522 65.2% 398,000 217,403 54.6% Administrative Services 2,982,500 1,620,377 54.3% 4,694,700 2,088,243 44.5% Community Development 5,248,000 3,078,298 58.7% 5,553,300 3,346,997 60.3% Fire 12,574,400 8,920,249 70.9% 12,465,000 8,724,666 70.0% Information Technology 2,407,800 1,710,020 71.0% 2,707,100 1,881,276 69.5% Parks & Recreation 4,643,100 2,820,409 60.7% 6,769,800 3,837,074 56.7% Police 20,359,400 13,211,804 64.9% 21,680,100 15,124,879 69.8% Public Services 3,500,700 2,243,667 64.1% 5,501,800 2,933,234 53.3% Non Departmental 1,182,400 244,472 20.7% 4,971,400 2,918,814 58.7% Total 55,672,900$ 35,411,875$ 63.6% 68,112,300$ 43,190,564$ 63.4% 41 Exhibit B
Fund Name (No.) Net Change
SB 325 Gas Tax (210) (432,500)$
Department Fund Name (No.) FTE
Revenue/
Reimbursement
Adjustments
Expenditure
Adjustments Description
Other Funds
Police Traffic Safety/PD
Grants (244)
41,400$ 41,400$ Funding for improving officer wellness and expanding mental health sources. Costs will be offset by proceeds from the Officer Wellness and Mental Health Grant Award received from the Board of State and Community Corrections, based on an award letter dated December 21, 2022.

Public Works Streets Grants Fund
(240)
‐ 600,000 600,000 Funding for the I‐80 Westbound Auxiliary Lane Project previously approved by the City Council at the February 14, 2023 City Council meeting. Project costs will be reimbursed from SPRTA funds.

Public Works SB 325 Gas Tax (210) ‐ 393,500 Funding to reimburse road resurfacing costs as part of the PCWA's Midas Avenue Water Main Replacement Phase 2
Project previously approved at the May 23, 2023 City Council meeting.

Public Works SB 325 Gas Tax (210) ‐ ‐ 39,000 Funding for the Pavement Rehabilitation Project construction management services previously approved by the City Council at the May 9, 2023 City Council meeting.

Public Works Capital Construction
Tax (304)
‐ ‐ ‐ With the third Fire Station construction discussion, the Reserve Apparatus Storage project approved in the FY
2022/23 budget has been suspended, and project budget in the amount of $136,300 will be redirected for cover the increase in the Fire Station 24 and Fire Station 25 Security projects.

Total Other Funds ‐ 641,400$ 1,073,900$ Changes in Fund Balance
Description
Budget Adjustments
Reduce fund balance in support of the I‐80 Westbound Auxiliary Lane and Pavement Rehabilitation Projects and road resufacing costs.
42 DATE: December 21, 2022
TO: Police Chiefs and Sheriffs
FROM: Linda Penner, Chair
SUBJECT: OFFICER WELLNESS AND MENTAL HEALTH GRANT AWARD

I am pleased to let you know that the BSCC has begun processing the Officer Wellness and Mental Health grants, which were included in the Budget Act of 2022. All eligible law enforcement agencies will receive their payment by February 15, 2023. This memorandum provides further information about the purposes of the grant, and requests your assistance in identifying the person in your agency who will be responsible for required data reporting.

This disbursement is being made in accordance with Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001. This funding is available to all city and county law enforcement agencies employing officers described in Section 830.1 of the Penal Code. The Officer Wellness grant is for the purpose of improving officer wellness and expanding mental health sources as follows:

1. Establishing officer wellness units or expanding existing officer wellness units.

2. Establishing peer support units or expanding peer support units.

3. Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement.

4. Expanding multiagency mutual aid programs focused on officer wellness and mental health.

5. Other programs or services that are evidence based or have a successful track record of enhancing officer wellness.

For further information about this funding and to identify the amount of funding allocated to your agency, please visit the Board of State and Community Corrections’ webpage for the Officer Wellness and Mental Health Grant available at https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/.

Provision 2 of the Budget Act requires each grant recipient to submit an expenditure report and a final impact report no later than December 1, 2025. Additionally, grant recipients will submit a brief annual expenditure report. Reports will be provided to the Commission on Peace Officer Standards and Training (POST). Detailed information regarding reporting requirements and reporting requirement webinars will be sent out in early 2023.

43 Officer Wellness & Mental Health Grant Recipients

Page 2 ends

Please send the name and email address of the individual(s) within your agency who will be responsible for the implementation and reporting requirements for this grant to [email protected] by February 28, 2023 so they may receive additional information regarding detailed reporting requirements, webinars, and deadlines.

If you have any questions regarding this funding distribution, please email [email protected] and a BSCC staff member will respond.

Sincerely,

LINDA PENNER
Chair
Board of State & Community Corrections

44 City Council
Staff Report

Subject:

Police, PSM, and Fire Salary Schedule Adoption
Date:

June 27, 2023
Submitted By:

Elise Hardy, Administrative Services
Tameka Usher, Administrative Services
Department:

Administrative Services - Human Resources
Recommendation:

Background:

In 2022, the City Council adopted Resolutions No. 2022-129 and No. 2022-143 (June 28, 20222), and No. 2022-159 (July 26, 2022), which established Memorandums of Understanding (MOU) between the City of Rocklin and Rocklin Police Officers' Association, Rocklin Police Officers' Association Public Safety Managers' Bargaining Unit, and Rocklin Firefighter's Union, Local 3847, respectively.

Each of the above-referenced MOUs contains a provision that states effective the first full pay period of July 2023, each classification shall receive a 3.0% base salary increase.

Attached as Resolution Exhibits A, B, and C are the updated salary schedules reflecting the base salary increases. Title 2 of the California Code of Regulations, section 570.5 requires the City's salary schedules to be adopted at a public meeting.

Fiscal Impact:

There is no additional fiscal impact to the staff recommendation. The cost of the base salary increases are included in the Fiscal Year 2023/24 budget.

Item Number 2.E

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Rocklin Police Officers' Association Salary Schedules A & B

3. Resolution Exhibit B - Rocklin Police Officers' Association Public Safety Managers' Bargaining Unit Salary Schedule

4. Resolution Exhibit C - Fire Salary Schedule
45 RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ROCKLIN ADOPTING THE REVISED SALARY SCHEDULES
FOR ROCKLIN POLICE OFFICERS’ ASSOCIATION,

ROCKLIN POLICE OFFICERS' ASSOCIATION PUBLIC

SAFETY MANAGERS' BARGAINING UNIT AND ROCKLIN
FIREFIGHTER’S UNION, LOCAL 3847
WHEREAS, the City of Rocklin adopted Resolution Nos 2022-129, 2022-143, and 2022-159 which established Memorandums of Understanding (MOU) between the City of Rocklin and Rocklin Police Officers' Association, Rocklin Police Officers' Association Public Safety Managers' Bargaining Unit, and Rocklin Firefighter's Union, Local 3847, respectively.

WHEREAS, each of the MOUs referenced above contains a provision that states effective the first full pay period of July 2023, each classification shall receive a 3.0% base salary increase.

WHEREAS, the base salary increases require the adoption of the revised salary schedule; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. Effective July 1, 2023, the updated Rocklin Police Officers’ Association Salary Schedules attached hereto as Exhibit “A” are adopted.

Section 2. Effective July 1, 2023, the updated Rocklin Police Officers' Association Public Safety Managers' Bargaining Unit Salary Schedule attached hereto as Exhibit “B” is adopted.

Section 3. Effective July 1, 2023, the updated Rocklin Firefighter’s Union, Local 3847 Salary Schedule attached hereto as Exhibit “C” is adopted.

PASSED AND ADOPTED this 27th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Ken Broadway, Mayor
ATTEST:
46 Hope Ithurburn, City Clerk
47 Classification Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police Sergeant SP 1 111,943 117,541 123,418 129,589 136,068 142,871 Police Officer SP 2 91,055 95,608 100,388 105,408 110,678 116,212 Public Safety Dispatch Supervisor NSP0 78,680 82,614 86,744 91,082 95,636 100,417 Crime Analyst NSP1 76,257 80,070 84,073 88,277 92,691 97,326 Senior Public Safety Dispatcher NSP2 73,192 76,851 80,694 84,729 88,965 93,413 Community Service Officer NSP3 68,084 71,488 75,063 78,816 82,757 86,894 Police Community Program Coordinator
Police Records Supervisor
Police Technical Assets Coordinator
Public Safety Dispatcher II
Senior Records Clerk NSP4 65,078 68,332 71,749 75,336 79,103 83,058 Evidence/Property Technician NSP5 63,506 66,681 70,015 73,516 77,192 81,051 Public Safety Dispatcher I NSP6 58,902 61,847 64,939 68,186 71,595 75,175 Animal Control Officer
Police Records Clerk NSP7 56,096 58,901 61,846 64,938 68,185 71,594 Police Officer Trainee NSP7 56,096
City of Rocklin
Police Salary Schedule A
Effective July 1, 2023
48 Step Increase 3.50% 4
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Police Sergeant SP 1 111,943 115,862 119,917 124,114 128,458 132,954 137,607 142,423 147,408 152,567 Police Officer SP 2 91,055 94,242 97,540 100,954 104,488 108,145 111,930 115,848 119,902 124,099 Public Safety Dispatch Supervisor NSP0 78,680 81,433 84,284 87,234 90,287 93,447 96,717 100,102 103,606 107,232 Crime Analyst NSP1 76,257 78,926 81,688 84,548 87,507 90,569 93,739 97,020 100,416 103,931 Senior Public Safety Dispatcher NSP2 73,192 75,754 78,405 81,149 83,989 86,929 89,971 93,120 96,380 99,753 Community Service Officer NSP3 68,084 70,467 72,933 75,486 78,128 80,862 83,693 86,622 89,654 92,792 Police Community Program Coordinator
Police Records Supervisor
Police Technical Assets Coordinator
Public Safety Dispatcher II
Senior Records Clerk NSP4 65,078 67,356 69,714 72,154 74,679 77,293 79,998 82,798 85,696 88,695 Evidence/Property Technician NSP5 63,506 65,728 68,029 70,410 72,874 75,425 78,065 80,797 83,625 86,552 Public Safety Dispatcher I NSP6 58,902 60,963 63,097 65,305 67,591 69,957 72,405 74,939 77,562 80,277 Animal Control Officer
Police Records Clerk NSP7 56,096 58,059 60,091 62,194
64,371 66,624 68,956 71,370 73,868 76,453
Police Officer Trainee NSP7 56,096
City of Rocklin
Police Salary Schedule B
Effective July 1, 2023
49 Step Increase 3.50%
Classification Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Police Services Manager SP 1 84,069 87,011 90,056 93,208 96,471 99,847 103,342 106,959 110,702 114,577 Police Lieutenant SP 2 137,686 142,505 147,493 152,655 157,998 163,528 169,252 175,175 181,307 187,652 City of Rocklin
Public Safety Management Salary Schedule
Effective July 1, 2023
50 Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Firefighter 82,629 85,521 88,514 91,612 94,818 98,137 101,572 105,127 108,806 112,614 Fire Engineer 91,780 94,993 98,317 101,758 105,320 109,006 112,821 116,770 120,857 125,087 Fire Captain 104,916 108,588 112,388 116,322 120,393 124,607 128,968 133,482 138,154 142,989 Fire Battalion Chief-Line 124,086 128,429 132,924 137,577 142,392 147,375 152,534 157,872 163,398 169,117 Fire Marshal

CITY OF ROCKLIN

FIRE SALARY SCHEDULE
(Annual Salary)
Effective July 1, 2023
51 City Council
Staff Report

Subject:

Rocklin Fire Department - Annual Mandatory Inspections Reporting Date:

June 27, 2023
Submitted By:

Ryan Brayton, Deputy Fire Chief
Department:

Fire
Recommendation:

Background:

On September 27, 2018, California Senate Bill 1205 (SB 1205) became effective, and added a new section to the California Health and Safety Code that affected every fire department or fire district in the State. Previously, state law requires every fire department or district providing fire protection services to inspect every building used as a public or private school annually. With the enactment of SB 1205, this same annual inspection requirement became applicable to hotels,
motels, lodging houses, and apartment houses.

SB 1205 requires all fire departments that perform these annual inspections to annually report compliance to their administrating authority.

The Rocklin Fire Department met the requirements of California Health and Safety Code 13146.2 and 13146.3 during Fiscal Year 2022/23, conducting inspections of 26 Group E
Occupancies (schools) and 51 Group R Occupancies (hotels, motels, lodging, etc.) in the City.

Fiscal Impact:

There is no fiscal impact to the staff recommendation.

Item Number 2.F

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - E Occupancies List

3. Resolution Exhibit B - R Occupancies List
52 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ACKNOWLEDGING THE CITY OF ROCKLIN FIRE DEPARTMENT’S COMPLIANCE WITH SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with performing inspections required by Health and Safety Code sections 13146.2 and 13146.3; and
WHEREAS, Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, and apartment house for compliance with building standards; and
WHEREAS, the City of Rocklin Fire Department has conducted 26 of 26 Group E (school) and 51 of 51 Group R (hotel, motel, lodging, etc.) State mandated occupancy inspections for the Fiscal Year 2022-23; and
WHEREAS, the City Council of Rocklin intends this Resolution to fulfill the requirements of the California Health and Safety Code regarding acknowledgment of receipt of the Rocklin Fire Department’s Annual Fire Inspection Report, as required by California Health and Safety Code Section 13146.4.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The recitals set forth above are true and correct.

Section 2. The City Council of the City of Rocklin hereby acknowledges receipt of the Rocklin Fire Department’s Annual Fire Inspection Report for Fiscal Year 2022-23, attached hereto collectively as Exhibits “A” and “B,” demonstrating the Fire Department’s compliance with the requirements set forth in Health and Safety Code sections 13146.2 and 13146.3.

PASSED AND ADOPTED this 27th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk 53
Exhibit A
Rocklin Fire Department, FY 22/23 Completed State Required Inspections

GROUP E OCCUPANCIES (PUBLIC OR PRIVATE SCHOOLS)
Page | 1
School
Inspected
Inspection
Date
School
Inspected
Inspection
Date
1 Antelope Creek Elementary
6185 Springview Drive 95677
(916) 632-1095 10/27/2022
12 Rock Creek Elementary
2140 Collet Quarry Drive 95765
(916) 788-4282 10/27/2022
2 Breen Elementary
2751 Breen Drive 95765
(916) 632-1155 10/12/2022
13 Rocklin Academy Gateway
6550 Lonetree Boulevard 95765
(916) 778-4550 10/20/2022
3 California International School
2213 Sunset Boulevard, 95765
(916) 521-6414
04/12/2023
14 Rocklin Academy Turnstone
6532 Turnstone Way 95765
(916) 632-6580 10/13/2022
4 Cobblestone Elementary
5740 Cobblestone Drive 95765
(916) 632-0140 11/14/2022
15 Rocklin Elementary
5025 Meyers Street 95677
(916) 624-3311 10/18/2022
5 The Cottage Homeschool
5425 Coronado Way, 95677
(916) 410-1555
05/12/2022
16 Rocklin High School
5301 Victory Lane 95765
(916) 632-1600 10/26/2022
6 Granite Oaks Middle School
2600 Wyckford Drive 95765
(916) 315-9009 10/25/2022
17 Ruhkala Elementary
6530 Turnstone Way 95765
(916) 632-6560 10/17/2022
7 Placer Academy
2213 Sunset Boulevard 95765
(916) 259-1688 10/24/2022
18 Sierra Elementary
6811 Camborne Way 95677
(916) 778-7141 10/10/2022
8 Destiny Christian School
6900 Destiny Drive 95677
(916) 788-2827 05/19/2022
19 Springview Middle School
5040 Fifth Street 95677
(916) 624-3381 10/20/2022
9 Maria Montessori
1850 Wildcat Boulevard 95765
(916) 630-1510 11/08/2022
20 Sunset Ranch Elementary
2500 Bridlewood Drive 95765
(916) 624-2048 10/21/2022
10 Parker Whitney Elementary
5145 Topaz Avenue 95677
(916) 624-2491 12/09/2022
21 TNT Kidz Center
4500 Tuttle Drive, 95677
(916) 259-1115
01/20/2023
11 Quarry Trails Elementary
810 Lazy Trail Drive, 95765
(916) 630-3300
10/21/2022
22 Twin Oaks Elementary School
2835 Club Drive 95765
(916) 624-4101 10/10/2022
54 Exhibit A
Rocklin Fire Department, FY 22/23 Completed State Required Inspections

GROUP E OCCUPANCIES (PUBLIC OR PRIVATE SCHOOLS)
Page | 2
School
Inspected
Inspection
Date
23 Valley View Elementary School
3000 Crest Drive 95765
(916) 435-4844 10/11/2022
24 Victory High School
3250 Victory Drive 95765
(916) 632-3195 10/25/2022
25 Western Sierra Collegiate
Academy
660 Menlo Drive 95765
(916) 778-4544
10/27/2022
26 Whitney High School
701 Wildcat Boulevard 95765
(916) 632-6500
10/19/2022
55 Exhibit B
Rocklin Fire Department, FY 22/23 Completed State Required Inspections

GROUP R OCCUPANCIES
(HOTELS, APARTMENTS, AND CERTAIN RESIDENTIAL CARE FACILITIES) Page | 1
R Occupancy Inspected Inspection
date
R Occupancy Inspected Inspection
date
HOTELS
Residential Group R-1 20 Montessa
1150 Whitney Ranch Parkway 95765 03/27/2023
1 Comfort Inn & Suites
4420 Rocklin Road 95677 03/29/2023 21 Oaks at Sunset I
201 Sammy Way 95765 04/03/2023
2 Days Inn
4515 Granite Drive 95677 04/06/2023 22 Oaks at Sunset II 2301 Sammy Way 95765 04/03/2023
3 Holiday Inn Express
6830 Five Star Boulevard 95677 04/07/2023 23 Pacific Heights Apartments 4455 Pacific Street 95677 04/08/2023
4 Rocklin Park Hotel
5450 China Garden Road 95677 03/31/2023 24 Pacific Sunset Condos 2550 Sunset Boulevard 95677 03/20/2023
5 Staybridge Suites
6664 Lonetree Boulevard 95765 03/30/2023 25 Placer West Apartments 6055 Placer West Drive 95677 03/27/2023
6 Surestay Plus
4480 Rocklin Road 95677 03/29/2023 26 Quarry Oaks Apartments 3950 Evelyn Avenue 95677 03/29/2023

APARTMENTS
Residential Group R-2 27 Rocklin Gold Apartments
2651 Sunset Boulevard 95677 04/03/2023
7 Broadstone Apartments
2301 Sunset Boulevard 95765 04/17/2023 28 Rocklin Manor Apartments 5240 Rocklin Road 95677 04/11/2023
8 College Manor Apartments
4207 Racetrack Road 95677 03/28/2023 29 Rocklin Ranch Apartments 6601 Blue Oaks Boulevard 95765 04/17/2023
9 Creekside Village Apartments
5500 Aguilar Road 95677 03/31/2023 30 Rolling Oaks Apartments 5725 Shannon Bay Drive 95677 04/05/2023
10 The Brighton Apartments
6050 Placer West Drive 95677 04/17/2023 31 Shaliko Apartments 5051 El Don Drive 95677 03/17/2023
11 Edgewood Apartments
5761 Shannon Bay Drive 95677 04/21/2023 32 Shannon Bay Apartments 5757 Shannon Bay Drive 95677 04/21/2023
12 Emerald Pointe Apartments
101 Gold Circle 95765 04/17/2023 33 Silver Oaks Apartments 5780 Springview Drive 95677 04/08/2023
13 Garnet Creek Apartments
5002 Jewel Street 95677 04/07/2023 34 Springview Oaks Apartments 5795 Springview Drive 95677 04/27/2023
14 Granite Creek Apartments
1501 Cobble Creek Circle 95677 03/23/2023 35 The VUE at Rocklin Ridge 5902 Springview Drive 95677 03/27/2023
15 The Everette Apartments
3300 Parkside Drive 95677 04/18/2023 36 Stanford Court Apartments 3220 Santa Fe Way 95765 04/07/2023
16 Easton Apartments
5415 South Grove 95677 04/08/2023 37 Stanford Heights Apartments 5801 Little Rock Road 95765 04/07/2023
17 The James Apartments
6201 West Oaks Boulevard 95765 03/27/2023 38 Sunset Apartments 3655 Sunset Boulevard 95677 03/27/2023
18 Lyn Roc Apartments
6105 Sunset Boulevard 95677 04/11/2023 39 Sunset Summit Apartments 2151 Sunset Boulevard 95765 04/03/2023
19 Meridian Apartments
2121 Sunset Boulevard 95765 04/17/2023 40 Sutter Ridge Apartments 5800 Woodside Drive 95677 03/29/2023
56 Exhibit B
Rocklin Fire Department, FY 22/23 Completed State Required Inspections

GROUP R OCCUPANCIES
(HOTELS, APARTMENTS, AND CERTAIN RESIDENTIAL CARE FACILITIES) Page | 2
R Occupancy Inspected
Apartments Continued
Inspection
date
41 Vicara Condos
1240 Whitney Ranch Parkway
95765
05/03/2023
42 Villa Serena Apartments
101 Villa Serena Circle 95765 04/03/2023
43 Whitney Ranch Apartments
711 University Avenue 95765 04/17/2023
44 Winsted Apartments
101 Coppervale Circle 95765 04/11/2023

DORMITORIES
Residential Group R-2
45 Sierra College
5100 Sierra College Boulevard
95677
03/31/2023
46 Jessup University
2121 University Avenue 95765 04/21/2023

LARGE RESIDENTIAL CARE FACILITIES
Residential Group R-4
47 Ansel Park Assisted Living
1200 Orchid Dr 95765 03/23/2023
48 Atria
3201 Santa Fe Way 95765 03/30/2023
49 Sunrise Assisted Living
6100 Sierra College Blvd 95677 04/20/2023
50 The Pines
500 W Ranch View Dr 95765 04/04/2023
51 The Villas at Stanford Ranch
1430 W Stanford Ranch Rd 95765 04/03/2023
57 City Council
Staff Report

Subject:

Fire Station Alerting System
Date:

June 27, 2023
Submitted By:

Chris Hertel, Battalion Chief
Department:

Fire
Recommendation:

Background:

The City of Rocklin Fire Department operates three fire stations strategically located throughout the city, is comprised of 43 full-time employees, and protects a population of over 73,000 residents. In calendar year 2022 the Fire Department responded to 6,422 incidents.

The Fire Station Alerting (FSA) system is used to notify fire personnel of an incident from the Public Safety Dispatch Center. The primary goal of a FSA system is to rapidly reduce response times for first responders through a coordinated effort from dispatch centers and fire stations.

The current FSA system was installed more than 25 years ago, with some upgrades made in 2020.

The recommended replacement schedule for a FSA system is approximately 15 years. The current FSA system is past its useful life and the components are no longer supported by the manufacturer. The Fire Department has budgeted funding in both Fiscal Years 2022/23 and 2023/24 for this project.

Fire Department staff has selected the Phoenix G2 - Automated Fire Station Alerting system from US Digital Designs, Inc., a subsidiary of Honeywell, as the replacement FSA system.

Phoenix G2 meets or exceeds the National Fire Protection Agency (NFPA) 1710 recommendations for response times.

The Phoenix G2 dynamic deployment model will provide enhanced performance in four critical areas: decreased response times, maximized situational awareness, streamlined dispatch process and seamless IT integration. Alerts from dispatch are delivered almost instantly to one or more stations simultaneously by computer automated voice. Visual and auditory peripherals throughout the station provide alert information so first responders are better-informed when they arrive on the scene. Ramping tones, lights and zoned alerting only notify on-call units.

Automated dispatch alerting streamlines the process for dispatchers, helping to reduce stress.

Item Number 2.G

58 Uptime is maximized under NFPA 1221 compliance redundant alerting pathways and manual alerting, so it can run during communication failures. A final additional benefit is the interoperability of this system with neighboring agencies, like the City of Roseville, allowing the Roseville dispatch center to view the availability of Rocklin apparatus for mutual aid calls.

The City, by utilizing the cooperative agreement with National Purchasing Partners (NPPGOV), can leverage the advantageous pricing, and terms and conditions already negotiated. The City's competitive bid process would unlikely realize the cost savings the US Digital Designs by Honeywell contract offers (Agreement PS20350). The City of Rocklin is already a member of NPPGOV. The cost of the new FSA system is approximately $510,000, before taxes.

Sections C and D of the Rocklin Municipal Code Chapter 3.04 authorize the City to piggyback contracts and enter into cooperative purchase arrangements with other governmental entities if a government agency has solicited bids and awarded a contract for the goods and services which the City desires to obtain. Staff recommends the City Council authorize the purchase of the replacement FSA system.

Fiscal Impact:

Sufficient resources are available in the General Fund (100) to support the recommended purchase in an amount not to exceed $550,000.

ATTACHMENTS:

1. Resolution with Exhibit A (US Digital Designs, Inc. Project Quotation) 59 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE USE OF THE NATIONAL PURCHASING PARTNERS COOPERATIVE PURCHASE AGREEMENT WITH US DIGITAL DESIGNS, INC. FOR THE FIRE STATION ALERTING SYSTEM PURCHASE; AND AUTHORIZE THE CITY MANAGER TO MAKE

THE PURCHASE
WHEREAS, the Rocklin Fire Department’s Fire Station Alerting (FSA) system is past its useful life and in need of replacement; and
WHEREAS, the City has budgeted for the full replacement of the FSA at all three of the City’s Fire Stations and Public Safety Dispatch Center; and WHEREAS, Rocklin Municipal Code Chapter 3.04 authorizes the City to piggyback on contracts and enter into cooperative purchase arrangements with other governmental entities if a government agency has solicited bids and awarded a contract for the goods and/or services which the City desires to obtain, and will require approval of the City Council, for the contract amount greater than $50,000. The recommended purchase amount is not to exceed $550,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Manager is authorized to approve a purchase order with US Digital Designs, Inc. to purchase a Fire Station Alerting system for the City’s Fire Department and Public Safety Dispatch Center, utilizing the National Purchasing Partners ("NPPGOV") Cooperative Purchasing Agreement with US Digital Designs, Inc., in the total amount not to exceed $550,000. The quote is attached hereto as Exhibit A.

PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES
: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___
_________________________________
Ken Broadway, Mayor
60 ATTEST:
_
___________________________
Hope Ithurburn, City Clerk
61 us digital designs
Tempe, Arizona USA
Phoenix G2 - Automated Fire Station Alerting
Quotation to:

City of Rocklin, California
Rocklin Fire Department
Project:

G2 Fire Station Alerting System
One (1) Dispatch System / Three (3) Station Systems / Four (4) Years of Support Proposal number:

CA_RKLN007
Revision #
1 Quote Date:
06-Jun-2023
Quote Expires:
4-Sep-2023
INSTALLATION BY:

Tech Electric
Bob McCable / [email protected] / (408) 510-0106
By:

Erik Hanson
Project Manager
US Digital Designs, Inc.
1835 E Sixth St #27
Tempe, AZ 85281
602-687-1739 direct
602-390-0403 mobile
[email protected]
[This Proposal is subject to corrections due to Errors or Omissions] Pricing protected pursuant to the Master Price Agreement entered into between League of Oregon Cities (LOC) and USDD, and made available to members of the National Purchasing Partners, LLC, dba Public Safety GPO, dba Law Enforcement GPO, and dba NPPgov - Contract #PS20350. More information is available at: https://nppgov.com/contract/us-digital-designs.

City of Rocklin is Already Member # M-5735147
TITLE Page 1 of 26
Exhibit A
62 US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 6/6/23
Expires: 9/4/23
Quote SUBMITTED TO:

City of Rocklin, California
Rocklin Fire Department

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DI1 LOT USDD 0
Radio System Interface (Full Console
Interface) - (Requires owner-furnished,
dedicated, console - specifically and
solely tasked for Station Alerting)
RSI-P $ 13,650.00 $ 12,285.00 -
DI2 LOT CAD 1
CAD Interface - Sunridge RIMS
(USDD-side Only - Customer
responsibility to discuss CAD-side
costs (if any) with their vendor)
CADI-P $ 14,250.00 $ 12,825.00 12,825.00
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DC1 PR USDD 1
G2 Communications Gateway -
Virtual Machine Environment
(VMWare)
G2-GW-VM $ 10,425.00 $ 9,382.50 9,382.50
DC2a Kit USDD 1
G2 Gateway Audio Radio Interface
(GaRi) - Kitted with Flange-Mount,
Rack-Mount Adapter Available if
needed
GaRI2 $ 2,450.00 $ 2,205.00 2,205.00
DC2b Kit USDD 0 Rack-Mount Adapter Plate - Mounts
(up to) 2 GaRI2s in 19" Rack GaRI2-RMP $ 65.00 $ 58.50 - DC3 Kit USDD 0 G2 HDTV REMOTE Module (TV &
Electrical Outlet by Others) TVR $ 975.00 $ 877.50 - DC4 Kit USDD 0 G2 Light Tower Interface LTI $ 675.00 $ 607.50 - Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DS1 HR USDD 50 Gateway Configuration &
Modifications GW-CM $ 325.00 $ 292.50 14,625.00
DS2a LOT USDD 1
Gateway Installation / On-Site BY
USDD (with direct coordinated
assistance by authorized customer
CAD, Radio & IT personnel)
GW-I-O $ 875.00 $ 787.50 787.50

DISPATCH SYSTEM SERVICES
PRIMARY DISPATCH G2 FSA SYSTEM

PRIMARY-DISPATCH-LEVEL
Dispatch center costs typically only need to be assumed once per dispatching agency, no matter how many stations are dispatched (unless redundant centers or further modifications are needed).

CA_RKLN007 v1

DISPATCH SYSTEM INTERFACES

DISPATCH SYSTEM COMPONENTS
PRIMARY DISPATCH CENTER Page 2 of 26
63 DS2b LOT USDD 0
Gateway Installation / BY
CUSTOMER (with REMOTE
ASSISTANCE by USDD Personnel)
GW-I-C $ 375.00 $ 337.50 -
DS3 LOT USDD 1
Gateway Start-Up / On-Site BY
USDD (with direct coordinated
assistance by authorized customer
CAD, Radio & IT personnel)
GW-SU-O $ 5,925.00 $ 5,332.50 5,332.50
DS4 LOT USDD 1 Gateway Project Management GW-PM $ 347.63 $ 312.86 312.86 DS5a LOT USDD 1
Training - System Administrator /
Dispatch Supervisor - On-Site (4
Hours)
TRA-DIS-O $ 4,425.00 $ 3,982.50 3,982.50
DS5b LOT USDD 0
Training - System Administrator /
Dispatch Supervisor - Remote
Refresh (4 Hours)
TRA-DIS-R $ 1,325.00 $ 1,192.50 -
DS6a LOT USDD 1
Training - Station-Level
Configuration and Equipment Usage
- On-Site (4 Hours)
TRA-STA-O $ 4,425.00 $ 3,982.50 3,982.50
DS6b LOT USDD 0
Training - Station-Level
Configuration and Equipment Usage
- Remote Refresh (4 Hours)
TRA-STA-R $ 1,325.00 $ 1,192.50 -
DS7a LOT USDD 0
Training - Installation Contractor -
On-Site / USDD G2 Certification / 8
Hours (TBD - only needed if required
to use non-certified contractor)
TRA-IC-O $ 6,125.00 $ 5,512.50 -
DS7b LOT USDD 0
Training - Installation Contractor -
At Arizona Training Center / USDD
G2 Certification / 8 Hours (TBD - only
needed if required to use non-certified
contractor)
TRA-IC-AZ $ 3,125.00 $ 2,812.50 -
DS8 LOT USDD 0 Misc Option 1 $ - $ - - DS9 LOT USDD 0 Misc Option 2 $ - $ - - 53,435.36
119.00
53,554.36 System Subtotal
System Total: PRIMARY DISPATCH G2 FSA SYSTEM
Shipping Total:

PRIMARY DISPATCH CENTER Page 3 of 26
64 72
3 3
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT AP1 Ea/Yr USDD 72
G2 MOBILE FSAS APP - Single
Device License / Per Year Cost ($9.00
/ $8.10 per Month)
APP-DLI $ 108.00 $ 97.20
$6998.4 but no
cost/included while
under warranty or
elected support
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT AP2 Ea/Yr USDD 0
G2 MOBILE FSAS APP - Single
Device License / Per Year Cost ($9.00
/ $8.10 per Month)
APP-DLA $ 108.00 $ 97.20 -
1 -
-
# of Stations to have ATX Station Controller Installed:

APP DEVICE LICENSES - INCLUDED (at no additional cost, x24 Per-ATX Installed while under Warranty/Support) APP DEVICE LICENSES - ADDITIONAL NEEDED (or surplus available) (If no longer under Warranty or Elected Support)
Number of Years Purchasing for this License
Group :

PRIMARY DISPATCH MOBILE APP SERVICE Yearly Total:

All Years Subtotal:

USDD G2 MOBILE FSA APP:

USDD has developed the Phoenix G2 FSA Mobile Application (the “App”) to provide a remote extension of the customer’s existing G2 FSAS. Mobile App Only Available to Customers Using USDD's G2 Communications Gateways interfaced to a formal Computer Aided Dispatch (CAD) System. The App is supported by Apple and Android devices. The App will interface with the Agency’s CAD to send simultaneous mobile alerts, including dispatch announcements, administrative alerts, IT support notifications and application update notifications to authorized personnel via their smartphones and tablets. The App alerts personnel as individuals or groups (e.g., stations, battalions, districts, etc.) wherever they are, making it especially ideal for volunteers and reserves. The mobile alerts plays the same tones as those in the station, shows incident location using the device’s built-in mapping capabilities and enables users to save notifications for future reference and search for previous notifications. In addition, the App provides an easy-access email address and phone link to local IT support. Each ATX Station Controller will enable x24 App licenses at no additional charge while the System is under warranty or annual service and support. Additional licenses can be obtained on a sliding cost scale. It should be noted, however, that the performance of mobile alerting is subject to network reliability and coverage.

So your eventual needs will be determined when you let us know how many device licenses you would need, versus the 24 devices- licenses-per-ATX-purchased and currently under warranty or support. As long as the purchased/installed ATX Station Controller is currently under warranty or elected recurring annual support, then there is no additional annual cost for up to x24 individual device licenses for the G2 Mobile FSA App.

Please Note that if customer declines Recurring Annual Support Options, then they will have to pay separately for the App or forfeit ability to use the G2 Mobile Alerting App. Any deviation from device license numbers listed above subjects proposal to change.

PRIMARY DISPATCH MOBILE APP SERVICE
for IOS and ANDROID Platforms Only - In Conjunction with USDD Communications Gateways Only For each year the FSA System is under standard warranty or elected recurring support coverage, USDD would like to offer our G2 Mobile Station Alerting App to those customers at no additional cost (in groups of 24 licenses-per-ATX-purchased). # of Mobile App Device Licenses (Users) Requested:
# of Stations within the agency to be Alerted:

PRIMARY DISPATCH CENTER Page 4 of 26
65 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DM1 YR USDD 1
G2 FSA Mapping Server - Yearly
Hosting Cost (Cloud/USDD Hosted)
Using National Street Data we provide,
as-is
MAP-CLD $ 1,540.00 $ 1,386.00
1386 included at
no charge/no
additional cost
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DM2 EA USDD 0
G2 FSA Mapping Server (Hardware
for mapping interface) 1@2RU ONLY

NEED TO INCLUDE IF YOU DO NOT
WISH USDD TO HOST. Would
contain only your data / Accessible
only to your system.

MAP-CUS $ 5,215.00 $ 4,693.50 -
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DM3 HR USDD 0 System Configuration and
Modification for Mapping MAP-CM $ 325.00 $ 292.50 - DM4 LOT USDD 0 Customer-Hosted Mapping Server
Configuration and Start-up MAP-CSU-O $ 5,925.00 $ 5,332.50 - DM5 LOT USDD 0 Mapping Gateway Project
Management MAP-PM $ 415.00 $ 373.50 -
DM6a LOT USDD 0 Training - Mapping Service - On-Site
(4 Hours) MAP-TRN-O $ 4,425.00 $ 3,982.50 -
DM6b LOT USDD 0 Training - Mapping Services - At
Arizona Training Center MAP-TRN-AZ $ 1,550.00 $ 1,395.00 - DM6c LOT USDD 0 Training - Mapping Services -
Remote Refresh (4 Hours) MAP-TRN-R $ 1,325.00 $ 1,192.50 - DM7 LOT USDD 0 Misc Option 1 $ - $ - - -
-
-
Shipping Total:

System Subtotal
PRIMARY DISPATCH MAPPING SERVICE System Total:

Mapping System costs typically only need to be assumed once per dispatching agency, no matter how many stations are dispatched (unless redundant centers or further modifications are needed). Costs for this part of the system are often shared between consolidated agencies.

USDD-HOSTED MAPPING - INCLUDED (at no additional cost while under Warranty/Support)

CUSTOMER-HOSTED MAPPING

MAPPING SYSTEM SERVICES

PRIMARY DISPATCH MAPPING SERVICE
PRIMARY DISPATCH CENTER Page 5 of 26
66 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT DW1 HR USDD 1.5
[STANDARD] 1st YEAR WARRANTY
& SUPPORT FOR THIS DISPATCH
SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM -
5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18
months/1.5 years) of initial warranty
has been offered by USDD for no
additional cost so all stations can be
installed and enjoy same
warranty/support start/stop dates)
RS-1YR-STD $ 2,712.50 $2,441.25
3661.875 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
DW2 LOT USDD 2.5
[STANDARD] EACH ADDITIONAL
YEAR (12-Months) WARRANTY &

SUPPORT FOR THIS DISPATCH
SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM -
5:00 PM MST) IF QUANTITY '0'

THEN NO ADDITIONAL SUPPORT IS

ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY
PERIOD
RS-AYR-STD $ 2,712.50 $ 2,441.25 6,103.13

INDIVIDUAL DISPATCH SYSTEMS TOTALS
53,554.36
-
-

ENTIRE DISPATCH-LEVEL SUBTOTALS (NOW INCLUDING WARRANTY, OPTIONAL SUPPORT & TAX AS WELL) ALL PRIMARY-DISPATCH-LEVEL SYSTEMS SUBTOTAL: 53,435.36
ALL PRIMARY-DISPATCH-LEVEL SHIPPING SUBTOTAL: 119.00
ALL PRIMARY-DISPATCH-LEVEL WARRANTY & SUPPORT: 6,103.13 ALL DISPATCH-LEVEL MISCELLANEOUS. (if applicable): -
59,657.49
This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

PRIMARY DISPATCH G2 FSA SYSTEM TOTAL:

PRIMARY DISPATCH MOBILE APP SERVICE TOTAL:

PRIMARY DISPATCH MAPPING SERVICE TOTAL:

PRIMARY PRIMARY-DISPATCH-LEVEL GRAND TOTAL:
(SEE 'SECTION TOTALS' PAGE FOR EVEN MORE DETAIL)

DISPATCH-LEVEL WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT

PRIMARY DISPATCH WARRANTY & SUPPORT
INCLUDES G2 MOBILE SMART-PHONE ALERTING APPS & USDD-HOSTED MAPPING SERVICES (if available). Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement
PRIMARY DISPATCH CENTER Page 6 of 26
67 US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 6/6/23
Expires: 9/4/23
Quote SUBMITTED TO:

City of Rocklin, California
Rocklin Fire Department

REF PROPOSAL
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,030.00 $ 927.00 $ 927.00 SL2 Ea/Yr USDD 24
G2 MOBILE FSAS APP - Single Device License. Up
to 24 Licenses-Per-ATX are offered at $0.00 cost each
as long as system is currently under warranty or elected recurring annual support coverage. See 'Mobile' Section for more detail.

G2-APP-DLI $ 108.00 $ 97.20 N/A - Included
Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available.

ATX $ 21,750.00 $ 19,575.00 $ 19,575.00
SC2 Kit USDD 1
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.

EXP $ 7,325.00 $ 6,592.50 $ 6,592.50
SC3a Kit USDD 0 Rack Mount Ears for ATX or EXP ATX-E $ 64.00 $ 57.60 $ - SC3b Kit USDD 0 Base Plate for ATX or EXP ATX-P $ 64.00 $ 57.60 $ - SC4a Ea TBD 2 ATX UPS, Standard UPS-STD $ 923.00 $ 830.70 $ 1,661.40 SC4b Ea TBD 2 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 65.00 $ 58.50 $ 117.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP1a Ea TBD 0 Audio Amplifier, External, Standard AMP $ 987.00 $ 888.30 $ - SP1b Ea TBD 0 Shelf, Under Table or Wall Mount, for 1U 1/2 Rack AMP-S $ 76.00 $ 68.40 $ - SP2 Ea USDD 0 G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 825.00 $ 742.50 $ -
SP3a Ea USDD 2 G2 HDTV REMOTE Module (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) TVR $ 975.00 $ 877.50 $ 1,755.00 SP3b Ea TBD 0
Flat Panel Monitor / Smart HDTV 40-43" (Electrical
Outlet/Provision By Others; C.E.C. control subject
to TV ability)
FP-43 $ 1,100.00 $ 990.00 $ -
SP3c Ea TBD 0 Flat Panel/TV Mount - Universal 23"-46" Tilt FPM-U $ 115.00 $ 103.50 $ - SP4 Ea USDD 0 G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,375.00 $ 1,237.50 $ - SP5 Ea USDD 1 Push Button, Standard (Black) PB-B $ 110.00 $ 99.00 $ 99.00 SP6 Ea USDD 2 Push Button, Emergency (Red) PB-R $ 110.00 $ 99.00 $ 198.00 SP7 Ea USDD 1 G2 MESSAGE REMOTE 2 Module MR2 $ 1,425.00 $ 1,282.50 $ 1,282.50 CA_RKLN007 v1 STATION-LEVEL
STATION 23
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_RKLN.FS.ALLSTATIONS.FSA.2023.05.31.pdf

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
STATION 23 SYSTEM Page 7 of 26
68 SP8a Ea USDD 0
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
MS-G-M $ 915.00 $ 823.50 $ -
SP8b Ea USDD 8 G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,050.00 $ 945.00 $ 7,560.00 SP8c Ea USDD 0 G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-G-E $ 1,575.00 $ 1,417.50 $ - SP9a Ea USDD 0
MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MS-G-
S (or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-S $ 55.00 $ 49.50 $ -
SP9b Ea USDD 3
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS-
G -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 65.00 $ 58.50 $ 175.50
SP9c Ea USDD 0
MS-G Hanger Kit. Hangs single or double (back-to-back) Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.

MS-HK $ 110.00 $ 99.00 $ -
SP9d Ea TBD 3 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 325.00 $ 292.50 $ 877.50 SP10a Ea USDD 15 G2 ROOM REMOTE 2 Module RR2 $ 2,025.00 $ 1,822.50 $ 27,337.50 SP10b Ea USDD 0 RR2 Adpater Plate, for Retrofit in RR1 Wall Cavity RR2-AP $ 75.00 $ 67.50 $ - SP10c Ea USDD 0
RR2 Surface Mount Box, for SURFACE MOUNT
(hard wall) installation. Three (3) 3/4" conduit
knock-outs.

RR2-SMB $ 175.00 $ 157.50 $ -
SP11a Ea USDD 22 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 325.00 $ 292.50 $ 6,435.00
SP11b Ea USDD 0 G2 SPEAKER - LED Illuminated - SURFACE
Mount (Metal Box), 70v SPK-LED-SM $ 325.00 $ 292.50 $ - SP12a Ea USDD 1
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light Arrays -
includes Cable Hanging Kit (requires MR2 for
power/signal/control)
SPK-OAS $ 1,150.00 $ 1,035.00 $ 1,035.00
SP12b Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket / BEAM
FLANGE CLIP- for mounting directly onto an
exposed (1/8-14") I-Beam
SPK-OAS-BFC $ 23.00 $ 20.70 $ -
SP12c Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /DROP
CEILING BRACKET- for mounting directly to T-Bar
in Suspended Ceiling
SPK-OAS-DCB $ 55.00 $ 49.50 $ -
SP12d Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /
SURFACE MOUNT - for mounting directly to hard
ceiling
SPK-OAS-SMB $ 55.00 $ 49.50 $ -
SP13a Ea USDD 8 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 105.00 $ 94.50 $ 756.00 SP13b Ea USDD 0 SPEAKER - STANDARD, SURFACE Mount (Metal Box), 70v SPK-STD-SM $ 105.00 $ 94.50 $ -
SP14 Ea USDD 2 SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v SPK-W-SM $ 325.00 $ 292.50 $ 585.00 SP15 Ea USDD 3 G2 Strobe Light / Red LED STR $ 575.00 $ 517.50 $ 1,552.50 SP16 Ea USDD 2 Transformer, 8ohm to 70V, External XFMR $ 53.00 $ 47.70 $ 95.40 SP17 Ea USDD 0
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 1,700.00 $ 1,530.00 $ -
STATION 23 SYSTEM Page 8 of 26
69 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1 Station Installation (TechElectric) ST-INST $ 62,691.78 $ 56,422.60 $ 56,422.60 SS2 Ea USDD 0
Station Remediation (Removal and Disposal of
Legacy Equipment Not currently Assumed or
Included, nor is any related Remediation to Paint,
Drywall, etc.)
ST-INST $ - $ - $ -
SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 3,494.08 $ 3,144.67 $ 3,144.67 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,834.39 $ 1,650.95 $ 1,650.95 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 611.46 $ 550.32 $ 550.32 SS6 Ea USDD 1 Station Documentation ST-DM $ 52.41 $ 47.17 $ 47.17 SS7a Ea USDD 0
Station Training - Configuration and Equipment.

On-Site @ Station. 4 Hours, 1 Visit. (for Technical
Services Staff)
TRA-UT-O $ 4,425.00 $ 3,982.50 $ -
SS7b Ea USDD 0 Station Training - User/Technician / Remote Refresh (2 Hours) TRA-UT-R $ 650.00 $ 585.00 $ - SS8a Ea USDD 0
Training - Installation Contractor - On-Site /
USDD G2 Certification / 8 Hours (TBD - only
needed if requied to use non-certified contractor)
TRA-IC-O $ 6,125.00 $ 5,512.50 $ -
SS8b Ea USDD 0
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certification / 8 Hours
(TBD - only needed if required to use non-certified
contractor)
TRA-IC-AZ $ 3,125.00 $ 2,812.50 $ -
SS9 Ea USDD 0 Miscellaneous/TBD MISC $ - $ - $ - Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.5
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18 months/1.5
years) of initial warranty has been offered by USDD
for no additional cost so all stations can be installed and enjoy same warranty/support start/stop dates)
RS-1YR-STD $ 8,735.20 $ 7,861.68
11792.52 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
SW2 YR USDD 2.5
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 8,735.20 $ 7,861.68 $ 19,654.20 140,432.51$
1,856.00$
19,654.20$
-$
161,942.71$
This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT STATION 23 System:

Shipping:

Warranty & Support:

Miscellaneous (if applicable)
STATION SUBTOTAL:

STATION SYSTEM SERVICES
STATION 23 SYSTEM Page 9 of 26
70 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD.

Warranty & Support Notes:

Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement.

USDD cannot warrant nor support any system configuration that deviates from this specific proposal's documented station system design file number. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

For FSAaaS Program: The cost of service and support beyond initial warranty period is included in the FSASaaS Program for a total of 5 years. The service and support includes Mobile Smart Phone Alerting App and Mapping Services. Please see the FSASaaS Subscription Agreement for more information concerning the service and support provided by USDD. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannnot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

Station System Installation Notes:
01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect 13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments.

STATION 23 SYSTEM Page 10 of 26
71 US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 6/6/23
Expires: 9/4/23
Quote SUBMITTED TO:

City of Rocklin, California
Rocklin Fire Department

ATX $ 21,750.00 $ 19,575.00 $ 19,575.00
SC2 Kit USDD 1
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.

EXP $ 7,325.00 $ 6,592.50 $ 6,592.50
SC3a Kit USDD 0 Rack Mount Ears for ATX or EXP ATX-E $ 64.00 $ 57.60 $ - SC3b Kit USDD 0 Base Plate for ATX or EXP ATX-P $ 64.00 $ 57.60 $ - SC4a Ea TBD 2 ATX UPS, Standard UPS-STD $ 923.00 $ 830.70 $ 1,661.40 SC4b Ea TBD 2 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 65.00 $ 58.50 $ 117.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP1a Ea TBD 0 Audio Amplifier, External, Standard AMP $ 987.00 $ 888.30 $ - SP1b Ea TBD 0 Shelf, Under Table or Wall Mount, for 1U 1/2 Rack AMP-S $ 76.00 $ 68.40 $ - SP2 Ea USDD 0 G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 825.00 $ 742.50 $ -
SP3a Ea USDD 2 G2 HDTV REMOTE Module (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) TVR $ 975.00 $ 877.50 $ 1,755.00 SP3b Ea TBD 0
Flat Panel Monitor / Smart HDTV 40-43" (Electrical
Outlet/Provision By Others; C.E.C. control subject
to TV ability)
FP-43 $ 1,100.00 $ 990.00 $ -
SP3c Ea TBD 0 Flat Panel/TV Mount - Universal 23"-46" Tilt FPM-U $ 115.00 $ 103.50 $ - SP4 Ea USDD 1 G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,375.00 $ 1,237.50 $ 1,237.50 SP5 Ea USDD 5 Push Button, Standard (Black) PB-B $ 110.00 $ 99.00 $ 495.00 SP6 Ea USDD 6 Push Button, Emergency (Red) PB-R $ 110.00 $ 99.00 $ 594.00 SP7 Ea USDD 2 G2 MESSAGE REMOTE 2 Module MR2 $ 1,425.00 $ 1,282.50 $ 2,565.00 CA_RKLN007 v1 STATION-LEVEL
STATION 24
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_RKLN.FS.ALLSTATIONS.FSA.2023.05.31.pdf

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
STATION 24 SYSTEM Page 11 of 26
72 SP8a Ea USDD 0
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
MS-G-M $ 915.00 $ 823.50 $ -
SP8b Ea USDD 9 G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,050.00 $ 945.00 $ 8,505.00 SP8c Ea USDD 1 G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-G-E $ 1,575.00 $ 1,417.50 $ 1,417.50 SP9a Ea USDD 0
MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MS-G-
S (or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-S $ 55.00 $ 49.50 $ -
SP9b Ea USDD 3
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS-
G -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 65.00 $ 58.50 $ 175.50
SP9c Ea USDD 0
MS-G Hanger Kit. Hangs single or double (back-to-back) Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.

MS-HK $ 110.00 $ 99.00 $ -
SP9d Ea TBD 3 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 325.00 $ 292.50 $ 877.50 SP10a Ea USDD 11 G2 ROOM REMOTE 2 Module RR2 $ 2,025.00 $ 1,822.50 $ 20,047.50 SP10b Ea USDD 0 RR2 Adpater Plate, for Retrofit in RR1 Wall Cavity RR2-AP $ 75.00 $ 67.50 $ - SP10c Ea USDD 0
RR2 Surface Mount Box, for SURFACE MOUNT
(hard wall) installation. Three (3) 3/4" conduit
knock-outs.

RR2-SMB $ 175.00 $ 157.50 $ -
SP11a Ea USDD 24 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 325.00 $ 292.50 $ 7,020.00
SP11b Ea USDD 0 G2 SPEAKER - LED Illuminated - SURFACE
Mount (Metal Box), 70v SPK-LED-SM $ 325.00 $ 292.50 $ - SP12a Ea USDD 2
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light Arrays -
includes Cable Hanging Kit (requires MR2 for
power/signal/control)
SPK-OAS $ 1,150.00 $ 1,035.00 $ 2,070.00
SP12b Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket / BEAM
FLANGE CLIP- for mounting directly onto an
exposed (1/8-14") I-Beam
SPK-OAS-BFC $ 23.00 $ 20.70 $ -
SP12c Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /DROP
CEILING BRACKET- for mounting directly to T-Bar
in Suspended Ceiling
SPK-OAS-DCB $ 55.00 $ 49.50 $ -
SP12d Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /
SURFACE MOUNT - for mounting directly to hard
ceiling
SPK-OAS-SMB $ 55.00 $ 49.50 $ -
SP13a Ea USDD 0 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 105.00 $ 94.50 $ - SP13b Ea USDD 0 SPEAKER - STANDARD, SURFACE Mount (Metal Box), 70v SPK-STD-SM $ 105.00 $ 94.50 $ -
SP14 Ea USDD 2 SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v SPK-W-SM $ 325.00 $ 292.50 $ 585.00 SP15 Ea USDD 4 G2 Strobe Light / Red LED STR $ 575.00 $ 517.50 $ 2,070.00 SP16 Ea USDD 1 Transformer, 8ohm to 70V, External XFMR $ 53.00 $ 47.70 $ 47.70 SP17 Ea USDD 0
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 1,700.00 $ 1,530.00 $ -
STATION 24 SYSTEM Page 12 of 26
73 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1 Station Installation (TechElectric) ST-INST $ 62,421.67 $ 56,179.50 $ 56,179.50 SS2 Ea USDD 0
Station Remediation (Removal and Disposal of
Legacy Equipment Not currently Assumed or
Included, nor is any related Remediation to Paint,
Drywall, etc.)
ST-INST $ - $ - $ -
SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 3,481.56 $ 3,133.40 $ 3,133.40 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,827.82 $ 1,645.04 $ 1,645.04 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 609.27 $ 548.35 $ 548.35 SS6 Ea USDD 1 Station Documentation ST-DM $ 52.22 $ 47.00 $ 47.00 SS7a Ea USDD 0
Station Training - Configuration and Equipment.

On-Site @ Station. 4 Hours, 1 Visit. (for Technical
Services Staff)
TRA-UT-O $ 4,425.00 $ 3,982.50 $ -
SS7b Ea USDD 0 Station Training - User/Technician / Remote Refresh (2 Hours) TRA-UT-R $ 650.00 $ 585.00 $ - SS8a Ea USDD 0
Training - Installation Contractor - On-Site /
USDD G2 Certification / 8 Hours (TBD - only
needed if requied to use non-certified contractor)
TRA-IC-O $ 6,125.00 $ 5,512.50 $ -
SS8b Ea USDD 0
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certification / 8 Hours
(TBD - only needed if required to use non-certified
contractor)
TRA-IC-AZ $ 3,125.00 $ 2,812.50 $ -
SS9 Ea USDD 0 Miscellaneous/TBD MISC $ - $ - $ - Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.5
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18 months/1.5
years) of initial warranty has been offered by USDD
for no additional cost so all stations can be installed and enjoy same warranty/support start/stop dates)
RS-1YR-STD $ 8,703.90 $ 7,833.51
11750.265 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
SW2 YR USDD 2.5
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 8,703.90 $ 7,833.51 $ 19,583.78 139,888.39$
1,851.00$
19,583.78$
-$
161,323.16$
This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT STATION 24 System:

Shipping:

Warranty & Support:

Miscellaneous (if applicable)
STATION SUBTOTAL:

STATION SYSTEM SERVICES
STATION 24 SYSTEM Page 13 of 26
74 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD.

Warranty & Support Notes:

Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

STATION 24 SYSTEM Page 14 of 26
75 US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 6/6/23
Expires: 9/4/23
Quote SUBMITTED TO:

City of Rocklin, California
Rocklin Fire Department

ATX $ 21,750.00 $ 19,575.00 $ 19,575.00
SC2 Kit USDD 1
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.

EXP $ 7,325.00 $ 6,592.50 $ 6,592.50
SC3a Kit USDD 0 Rack Mount Ears for ATX or EXP ATX-E $ 64.00 $ 57.60 $ - SC3b Kit USDD 0 Base Plate for ATX or EXP ATX-P $ 64.00 $ 57.60 $ - SC4a Ea TBD 2 ATX UPS, Standard UPS-STD $ 923.00 $ 830.70 $ 1,661.40 SC4b Ea TBD 2 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 65.00 $ 58.50 $ 117.00 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SP1a Ea TBD 0 Audio Amplifier, External, Standard AMP $ 987.00 $ 888.30 $ - SP1b Ea TBD 0 Shelf, Under Table or Wall Mount, for 1U 1/2 Rack AMP-S $ 76.00 $ 68.40 $ - SP2 Ea USDD 0 G2 COLOR INDICATOR REMOTE Module - Up to
8 unique colors CIR $ 825.00 $ 742.50 $ -
SP3a Ea USDD 1 G2 HDTV REMOTE Module (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) TVR $ 975.00 $ 877.50 $ 877.50 SP3b Ea TBD 0
Flat Panel Monitor / Smart HDTV 40-43" (Electrical
Outlet/Provision By Others; C.E.C. control subject
to TV ability)
FP-43 $ 1,100.00 $ 990.00 $ -
SP3c Ea TBD 0 Flat Panel/TV Mount - Universal 23"-46" Tilt FPM-U $ 115.00 $ 103.50 $ - SP4 Ea USDD 0 G2 I/O REMOTE Module w/ 8 In & 8 Out IOR $ 1,375.00 $ 1,237.50 $ - SP5 Ea USDD 1 Push Button, Standard (Black) PB-B $ 110.00 $ 99.00 $ 99.00 SP6 Ea USDD 0 Push Button, Emergency (Red) PB-R $ 110.00 $ 99.00 $ - SP7 Ea USDD 1 G2 MESSAGE REMOTE 2 Module MR2 $ 1,425.00 $ 1,282.50 $ 1,282.50 CA_RKLN007 v1 STATION-LEVEL
STATION 25
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_RKLN.FS.ALLSTATIONS.FSA.2023.05.31.pdf

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
STATION 25 SYSTEM Page 15 of 26
76 SP8a Ea USDD 0
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
MS-G-M $ 915.00 $ 823.50 $ -
SP8b Ea USDD 5 G2 MESSAGE SIGN (Digital LED) STANDARD
GammaSign / 24" Active Screen Width MS-G-S $ 1,050.00 $ 945.00 $ 4,725.00 SP8c Ea USDD 0 G2 MESSAGE SIGN (Digital LED) EXTENDED
GammaSign / 36" Active Screen Width MS-G-E $ 1,575.00 $ 1,417.50 $ - SP9a Ea USDD 0
MS-G Adapter Plate, SINGLE. VESA 100, joins (1) MS-G-
S (or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-S $ 55.00 $ 49.50 $ -
SP9b Ea USDD 2
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS-
G -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
MS-AP-D $ 65.00 $ 58.50 $ 117.00
SP9c Ea USDD 0
MS-G Hanger Kit. Hangs single or double (back-to-back) Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.

MS-HK $ 110.00 $ 99.00 $ -
SP9d Ea TBD 2 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 325.00 $ 292.50 $ 585.00 SP10a Ea USDD 7 G2 ROOM REMOTE 2 Module RR2 $ 2,025.00 $ 1,822.50 $ 12,757.50 SP10b Ea USDD 0 RR2 Adpater Plate, for Retrofit in RR1 Wall Cavity RR2-AP $ 75.00 $ 67.50 $ - SP10c Ea USDD 0
RR2 Surface Mount Box, for SURFACE MOUNT
(hard wall) installation. Three (3) 3/4" conduit
knock-outs.

RR2-SMB $ 175.00 $ 157.50 $ -
SP11a Ea USDD 16 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 325.00 $ 292.50 $ 4,680.00
SP11b Ea USDD 0 G2 SPEAKER - LED Illuminated - SURFACE
Mount (Metal Box), 70v SPK-LED-SM $ 325.00 $ 292.50 $ - SP12a Ea USDD 1
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light Arrays -
includes Cable Hanging Kit (requires MR2 for
power/signal/control)
SPK-OAS $ 1,150.00 $ 1,035.00 $ 1,035.00
SP12b Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket / BEAM
FLANGE CLIP- for mounting directly onto an
exposed (1/8-14") I-Beam
SPK-OAS-BFC $ 23.00 $ 20.70 $ -
SP12c Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /DROP
CEILING BRACKET- for mounting directly to T-Bar
in Suspended Ceiling
SPK-OAS-DCB $ 55.00 $ 49.50 $ -
SP12d Ea USDD 0
SPK-OAS/OmniStrobe Mounting Bracket /
SURFACE MOUNT - for mounting directly to hard
ceiling
SPK-OAS-SMB $ 55.00 $ 49.50 $ -
SP13a Ea USDD 0 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 105.00 $ 94.50 $ - SP13b Ea USDD 0 SPEAKER - STANDARD, SURFACE Mount (Metal Box), 70v SPK-STD-SM $ 105.00 $ 94.50 $ -
SP14 Ea USDD 2 SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v SPK-W-SM $ 325.00 $ 292.50 $ 585.00 SP15 Ea USDD 3 G2 Strobe Light / Red LED STR $ 575.00 $ 517.50 $ 1,552.50 SP16 Ea USDD 3 Transformer, 8ohm to 70V, External XFMR $ 53.00 $ 47.70 $ 143.10 SP17 Ea USDD 0
VIDEO DOOR STATION - Doorbell & Camera that
ties into G2 FSAS (HDTV Remote) - Includes
Power Injector
VDS $ 1,700.00 $ 1,530.00 $ -
STATION 25 SYSTEM Page 16 of 26
77 Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1 Station Installation (TechElectric) ST-INST $ 55,466.67 $ 49,920.00 $ 49,920.00 SS2 Ea USDD 0
Station Remediation (Removal and Disposal of
Legacy Equipment Not currently Assumed or
Included, nor is any related Remediation to Paint,
Drywall, etc.)
ST-INST $ - $ - $ -
SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 2,547.20 $ 2,292.48 $ 2,292.48 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,337.28 $ 1,203.55 $ 1,203.55 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 445.76 $ 401.18 $ 401.18 SS6 Ea USDD 1 Station Documentation ST-DM $ 38.21 $ 34.39 $ 34.39 SS7a Ea USDD 0
Station Training - Configuration and Equipment.

On-Site @ Station. 4 Hours, 1 Visit. (for Technical
Services Staff)
TRA-UT-O $ 4,425.00 $ 3,982.50 $ -
SS7b Ea USDD 0 Station Training - User/Technician / Remote Refresh (2 Hours) TRA-UT-R $ 650.00 $ 585.00 $ - SS8a Ea USDD 0
Training - Installation Contractor - On-Site /
USDD G2 Certification / 8 Hours (TBD - only
needed if requied to use non-certified contractor)
TRA-IC-O $ 6,125.00 $ 5,512.50 $ -
SS8b Ea USDD 0
Training - Installation Contractor - At Arizona
Training Center / USDD G2 Certification / 8 Hours
(TBD - only needed if required to use non-certified
contractor)
TRA-IC-AZ $ 3,125.00 $ 2,812.50 $ -
SS9 Ea USDD 0 Miscellaneous/TBD MISC $ - $ - $ - Item Unit Mfr Qty Description Part No. US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.5
[STANDARD] 1st YEAR WARRANTY &
SUPPORT FOR THIS STATION SYSTEM (or
component): Telephone / Remote Access Support
(8:00 AM - 5:00 PM MST) PLEASE NOTE: An
additional 6 months (for total of 18 months/1.5
years) of initial warranty has been offered by USDD
for no additional cost so all stations can be installed and enjoy same warranty/support start/stop dates)
RS-1YR-STD $ 6,368.00 $ 5,731.20
8596.8 but No
Charge For Initial
Warranty Period /
Not Included in
Subtotals
SW2 YR USDD 2.5
[STANDARD] EACH ADDITIONAL YEAR (12-
Months) WARRANTY & SUPPORT FOR THIS
STATION SYSTEM (or Component): Telephone /
Remote Access Support (8:00 AM - 5:00 PM MST)
IF QUANTITY '0' THEN NO ADDITIONAL

SUPPORT IS ASSUMED OR AUTHORIZED

BEYOND INITIAL WARRANTY PERIOD
RS-AYR-STD $ 6,368.00 $ 5,731.20 $ 14,328.00 111,163.60$
1,338.00$
14,328.00$
-$
126,829.60$
This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT STATION 25 System:

Shipping:

Warranty & Support:

Miscellaneous (if applicable)
STATION SUBTOTAL:

STATION SYSTEM SERVICES
STATION 25 SYSTEM Page 17 of 26
78 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD.

Warranty & Support Notes:

Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

STATION 25 SYSTEM Page 18 of 26
79 US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE: 6/6/23
Expires: 9/4/23
Quote SUBMITTED TO:

City of Rocklin, California
Rocklin Fire Department

REF PROPOSAL
59,657.49
Includes: 53,554.36
-
-
6,103.13
-
Notes:
450,095.48
142,288.51
19,654.20
-
141,739.39
19,583.78
-
112,501.60
14,328.00
-
Notes:
509,752.97$ US Digital Designs System Total:

STATION 24 MISC.:

Includes: STATION 23 SYSTEM:

STATION 23 WARRANTY & SUPPORT:

STATION 23 MISC.:

Includes: STATION 24 SYSTEM:

STATION 24 WARRANTY & SUPPORT:

STATION 25 WARRANTY & SUPPORT:

STATION 25 MISC.:

This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD.

Three (3) Station Systems currently included in this proposal, with installation by Tech Electric. Four (4) Total Years of Warranty/Support Currently Included.

Includes: STATION 25 SYSTEM:

Section Totals

PRIMARY-DISPATCH-LEVEL SUBTOTAL

STATION-LEVEL SUBTOTAL
PRIMARY DISPATCH G2 FSA SYSTEM :

PRIMARY DISPATCH MOBILE APP SERVICE :

PRIMARY DISPATCH MAPPING SERVICE :

PRIMARY DISPATCH WARRANTY & SUPPORT :

CA_RKLN007 v1

SECTION TOTALS
[UNLESS OTHERWISE NOTED, ALL PRICES ARE $US]
PRIMARY DISPATCH G2 FSA SYSTEM MISC:

One (1) Dispatch Center System currently proposed/included. No backup/disaster- recovery dispatch systems have been requested or assumed/included in this proposal.

SECTION TOTALS Page 19 of 26
80 (TBD By Customer) Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement
SECTION TOTALS Page 20 of 26
81 TERMS AND CONDITIONS OF USDD PRODUCT SALES
These U.S. Digital Designs, Inc. terms and conditions of sale (“Terms and Conditions”) are effective March 1, 2022 (the “Terms and Conditions Effective Date”), and supersede all prior versions covering the sale of products and related services (collectively, “Products”, as defined more specifically below) by U.S. Digital Designs, Inc. (“USDD”). References to “Customer”, “you”, or “your” all pertain to the purchaser of Products. These Terms and Conditions, together with any separate agreement you may have with USDD that specifically references these Terms and Conditions (collectively, the “Agreement”) set forth the entire agreement between the parties relating to your purchase of USDD Products. The Agreement may only be modified by an authorized representative of each party in a signed writing.

ORDERS. Orders (including any revised and follow-on orders) (each, an “Order”) for USDD Products are non-cancelable, except as expressly set forth herein, and will be governed by the terms of the Agreement. All Orders are subject to acceptance by USDD and shall include the following information: purchase order number; customer’s legal name and billing address; Customer’s shipping address; and a list of the Products and quantities for each different type of Product Customer wishes to order. USDD’s acknowledgment of its receipt of an Order shall not constitute acceptance of such Order. An Order is deemed to be accepted upon the earlier of (i) USDD’s written acceptance or (ii) shipment of the Products specified in the Order.

Any conflicting, additional, and/or different terms or conditions on Customer’s Order or any other similar instrument are deemed to be material alterations and are rejected and not binding upon USDD. USDD’s acceptance of Customer’s Order is expressly conditioned upon Customer’s assent to the terms and conditions contained herein in their entirety. Customer’s acceptance of delivery from USDD constitutes Customer’s acceptance of these terms and conditions in their entirety.

REMITTANCES. All invoices shall be due and payable upon receipt in United States currency, free of exchange or any other charges, or as otherwise agreed in writing by USDD.

QUOTE PRICING. This proposal expires 30 days after its date. Prices are subject to correction for error. Prices, terms, conditions, and Product or Service specifications are subject to change without notice. Pricing is subject to immediate change upon announcement of Product discontinuance.

PAYMENT.

4.1. Invoicing & Payment. USDD reserves the right to invoice Customer monthly for all materials delivered. Invoices are due thirty (30) days from the date of the invoice, unless prepayment is required in the quote. If the Customer becomes overdue in any progress payment, USDD shall be entitled to suspend further shipments, shall be entitled to interest at the annual rate of 18%, or the maximum amount allowed by law, and shall also be entitled to avail itself of any other legal or equitable remedies. Customer agrees that it will pay and/or reimburse USDD for any and all reasonable attorneys’ fees and costs which are incurred by USDD in the collection of amounts due and payable hereunder.

4.2. Payment Disputes. Any disputes must be provided to USDD as soon as possible and must be accompanied by detailed supporting information. Disputes as to invoices are deemed waived fifteen (15) days following the invoice date. In the event that any portion of an invoice is undisputed, such undisputed amount must be paid by no later than the invoice due date.

4.3. No Set Off. Neither Customer nor any related entities (or representatives or agents thereof) shall attempt to set off or recoup any invoiced amounts or any portion thereof against other amounts that are due or may become due from USDD, its parent, affiliates, subsidiaries or other legal entities, business divisions, or units.

4.4. Credit Card Payments. All USDD quotes are developed for the Customer with the understanding the eventualany purchase of the Products listed thereon willwould be facilitated usingsubject to USDD’s standard Purchase Order and Invoice process. If Ccustomer would rather seek to use a Credit Card for purchase, then said order would be subject to a 4% credit card surcharge.

SURCHARGES.

5.1. In addition to any Product repricing under Section 8.2, USDD may, from time-to-time and in its sole discretion, issue surcharges on new and existing Orders in order to mitigate and/or recover increased operating costs arising out of or related to, without limitation: (a) foreign currency exchange variation, (b) increased cost of third-party content, labor and materials, (c) impact of government tariffs or other actions, and (d) any conditions that increase USDD’s costs, including without limitation increased labor, freight, material or supply costs, or increased costs due to inflation (collectively, “Surcharges”). Such Surcharges will not be considered a “price increase” as contemplated hereunder and will be effective upon notice to Customer. For avoidance of doubt, Orders placed prior to the Terms and Conditions Effective Date which have not been delivered, including those on backlog or which requested delivery more than twelve (12) months from the date of Order, are subject to Surcharges.

STANDARD Ts&Cs Page 21 of 26
82 5.2. USDD will invoice Customer, and Buyer agrees to pay for any Surcharges pursuant to the standard payment terms in these Terms and Conditions. If a dispute arises with respect to Surcharges and that dispute remains open for more than fifteen (15) days, USDD may, in its sole discretion, withhold performance or future shipments, or combine any other rights and remedies under this Agreement or permitted by law, until the dispute is resolved. The terms of this Section shall prevail in the event of inconsistency with any other terms in these Terms and Conditions. Any Surcharges, as well as the timing, effectiveness, and method of determination thereof, will be separate from and in addition to any changes to pricing that are affected by any other provisions in these Terms and Conditions.

CANCELLATION AND SUSPENSION. Any Order resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay USDD for all work in progress, all inventoried or ordered project parts and materials, and all other costs incurred by USDD related to the Order.

TAXES. USDD’s pricing excludes all taxes (including but not limited to sales, use, excise, value-added, and other similar taxes), tariffs and duties (including, but not limited to, amounts imposed upon the Product(s) or bill of material thereof under any Trade Act, including, but not limited to, the Trade Expansion Act, section 232 and the Trade Act of 1974, section 301) and charges (collectively “ Taxes”). All Taxes of any kind levied by any federal, state, municipal or other governmental authority, which tax USDD is required to collect or pay with respect to the production, sale, or delivery of products sold to Customer, shall be the responsibility of and be invoiced to Customer, unless, at the time of Order placement, Customer furnishes USDD with a valid exemption certificate or other documentation sufficient to verify exemption from Taxes, including, but not limited to, a direct pay permit. Customer agrees to pay all such Taxes and further agrees to reimburse USDD for any such payments made by USDD.

SHIPPING/DELIVERY/RISK OF LOSS.

8.1. Delivery Liability. Delivery and shipment dates for Products are estimates only. Deliveries may be made in partial shipments. USDD and its affiliated entities are not liable, either directly or indirectly, for delays of carriers or delays in connection with any Force Majeure Event (as defined in Section 17 below), and the estimated delivery date shall be extended accordingly.

8.2. Future Delivery and Repricing. USDD will schedule delivery in accordance with its standard lead times unless the Order states a later delivery date or the parties otherwise agree in writing. USDD will accept Orders with a future ship date of up to eighteen (18) months from the date of the entry of the Order. Customer agrees that in the event an Order is scheduled to be delivered more than six (6) months from the date of the entry of the Order, USDD may, in its sole determination and at each six (6) month anniversary of the date of the entry of the Order, adjust the pricing of the Order to conform to the then-current prices of the USDD Products included in the Order. USDD will include any repricing in its final invoice related to the Order.

8.3. Storage Fees. If delivery takes place more than six (6) months from the date of the entry of the Order, Customer agrees to pay USDD a storage fee (the “Storage Fee”), as set forth in the quote, for each month after six (6) months from the date of the entry of the Order Customer has not taken delivery of the Products in the Order. USDD will separately invoice any storage fees owed under this Section at the end of each month for which the storage fees are owed.

8.4. Title & Risk of Loss. Unless otherwise specifically detailed in this quote, delivery terms for Products (excluding software and services) are (i)

EX Works (EXW Incoterms 2020) USDD’s point of shipment (“USDD Dock”) for all shipments (except that USDD is responsible for obtaining any export license), and (ii) F.O.B. USDD Dock for all domestic shipments. For shipments from a USDD Dock to a Buyer location within the same country, the import/export provisions of the INCOTERMS do not apply. USDD shall be responsible for obtaining insurance on each shipment to Customer for the full value of the shipment. Shipment shall be to a single point of delivery.

LIMITED WARRANTY. CUSTOMER’S EXCLUSIVE REMEDIES AND USDD’S SOLE LIABILITY AS TO ANY WARRANTY CLAIM ON ANY PRODUCT SOLD IN CONNECTION WITH THIS QUOTE IS AS SET FORTH IN THIS SECTION. SUCH REMEDIES ARE IN LIEU OF ANY

OTHER LIABILITY OR OBLIGATION OF USDD, INCLUDING WITHOUT LIMITATION ANY LIABILITY OR OBLIGATION FOR DAMAGE,

LOSS, OR INJURY (WHETHER DIRECT, INDIRECT, EXEMPLARY, SPECIAL, CONSEQUENTIAL, PUNITIVE OR INCIDENTAL) ARISING OUT OF OR IN CONNECTION WITH THE DELIVERY, USE, OR PERFORMANCE OF THE PRODUCTS. CREDIT, REPAIR OR REPLACEMENT (AT USDD’S OPTION) IS THE SOLE REMEDY PROVIDED HEREUNDER. NO EXTENSION OF THIS WARRANTY WILL BE BINDING UPON USDD UNLESS SET FORTH IN WRITING AND SIGNED BY A USDD AUTHORIZED REPRESENTATIVE.

9.1. Product Warranty Terms. Subject to the terms, conditions and limitations contained herein, and unless USDD has otherwise provided an alternative written warranty (in which case the terms of such warranty will control), USDD warrants and guarantees its products will be free from defects in workmanship and materials (collectively, “ Defects”) for 12 months from the date of shipment to Customer (“ Warranty Period”). This limited warranty does not cover defects caused by normal wear and tear or maintenance.

STANDARD Ts&Cs Page 22 of 26
83 9.2. Product Defects. If a Defect with a Product arises and a valid claim is made within the Warranty Period, Customer shall initiate the RMA process as described below. Upon approval, USDD, at its option, will either (1) repair the Product defect at no charge, using new parts or parts equivalent to new in performance and reliability or (2) exchange the Product with a Product that is new or equivalent to new in performance and reliability and is at least functionally equivalent to the original Product. Any replacement Product or part, including a user- installable part that has been installed in accordance with instructions provided by USDD, shall remain under warranty during the Warranty Period or for ninety (90) days from the date of repair, whichever is longer. When a Product or part is exchanged, any replacement item becomes the Customer’s property and the replaced item becomes the property of USDD. Parts provided by USDD in fulfillment of its warranty obligation must be used in the same USDD Fire Station Alerting System for which the warranty claim is made.

9.3. Procedure for Warranty Claims.

9.3.1. Prior to making a Warranty claim, Customer is encouraged to review USDD’s online help resources. Thereafter, to make a valid claim hereunder, Customer must contact USDD technical support and describe the problem or defect with specificity. The first such contact must occur during the Warranty Period. USDD’s technical support contact information can be found on USDD’s web site at http://stationalerting.com/home/about-usdd/contact-usdd/. Customer must use its best efforts to assist in diagnosing defects, follow USDD’s technical instructions, and fully cooperate in the diagnostic process. Failure to do so shall relieve USDD of any further obligation hereunder.

9.3.2. Customer shall be responsible for appropriately packing and shipping Products, to USDD for repair, and shall bear all risks and costs associated withof, shipping any Product to USDD for repairthe same. USDD shall be responsible for, and bear all risks and costs of, returning any Product to Customer after repair or replacement, but Customer will be responsible for paying any customs or import duties payable upon receipt of any repaired or replacement Products. A replacement Product will be returned to Customer configured as it was when the Product was originally purchased, subject to applicable updates.

9.4. Return Material Authorization Process. If a Customer makes a warranty claim for a Product during the Warranty Period, the Customer shall provide USDD with the Product model and serial number and failure information to initiate the RMA process. Upon USDD’s issuance of the RMA, USDD will send the replacement Product, shipped postage paid ground shipping, to the address provided by Customer. RMA requests approved between 12:00 a.m. and 2:00 p.m. Mountain Standard Time are shipped on the same business day. After 2:00 p.m. Mountain Standard Time, the replacement Product is shipped on the next business day. All RMA requests are processed on the business day on which the request was received, excluding holidays. Included with the shipped package will be return shipment instructions and a pre-paid return shipping label for the Product that the Customer is returning. The original Product must be returned in the shipping box provided by USDD. No goods will be accepted for exchange or return without a pre-approved RMA number or which have not been properly packaged in USDD’s shipping box to ensure that goods are not damaged due to improper packing and the shipping process. The original Product must be shipped back within 10 days of receiving the replacement. Failure to return the original Product, or failure to return in an appropriate manner, will cause Customer to incur a replacement charge equal to full market value of the replacement Product.

9.5. No Fault Found. USDD reserves the right to charge 50% of the standard repair price if the returned Product is found to have no defect covered by the Warranty. Customer understands that this fee is intended to discourage return of Products prior to proper troubleshooting or return because the product is “old.” Product returns will not be allowed if, upon examination of the returned Product, it is determined that the Product was subjected to accident, misuse, neglect, alteration, improper installation, unauthorized repair, improper testing, or poor packaging upon return. In such event, USDD shall invoice Customer for the full market value of the replacement Product.

9.6. WARRANTY EXCLUSIONS & DISCLAIMERS.

9.6.1. USDD does not warrant that the operation of its Products or any related peripherals will be uninterrupted or error-free. USDD further does not warrant nor support any system configuration that deviates from this specific quote’s documented station system design file number.

9.6.2. USDD does not warrant or support any system not installed by G2 Trained & Certified Installation technician (installer). If Customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the Products unless USDD has had a chance to review documented engineering assumptions and approve system integrity, performance, and reliability expectations.

9.6.3. USDD is not responsible for damage arising from Customer’s failure to follow instructions relating to the use of the Products. This Warranty does not apply to any Products, including the hardware or software, not used for its intended purpose.

9.6.4. USDD cannot warrant nor support any system not using USDD-approved Uninteruptable Power Supply Battery Backup. This Warranty does not apply to monitors or televisions manufactured by third parties. Repair or replacement of such components shall be subject exclusively to the manufacturer’s warranty, if any. Recovery and reinstallation of hardware and user data (including passwords) are not covered under this Warranty.

STANDARD Ts&Cs Page 23 of 26
84 9.6.5. This Warranty does not apply: (a) to consumable parts, such as batteries, unless damage has occurred due to a defect in materials or workmanship; (b) to cosmetic damage, including but not limited to scratches, dents and broken plastic on ports; (c) to damage caused by use with non-USDD products; (d) to damage caused by accident, abuse, misuse, flood, lightning, fire, earthquake or other external causes; (e) to damage caused by operating the Product outside the permitted or intended uses described by USDD; (f) to damage or failure caused by installation or service (including upgrades and expansions) performed by anyone who is not a representative of USDD or a USDD authorized installer or service provider; (g) to a Product or part that has been modified to alter functionality or capability without the written permission of USDD; (h) to Software (as defined below); (i) to any other damage caused by an event or action outside of USDD’s control, including, without limitation, Customer’s failure to apply required or recommended updatres or patches to any Software or Product; or (h) if any serial number has been removed or defaced.

LIMITATIONS OF LIABILITY. TO THE EXTENT PERMITTED BY LAW, THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS

AND CONDITIONS AND ANY OTHER REMEDIES SET FORTH ABOVE ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, REMEDIES AND CONDITIONS, WHETHER ORAL OR WRITTEN, STATUTORY, EXPRESS OR IMPLIED. AS PERMITTED BY

APPLICABLE LAW, USDD SPECIFICALLY DISCLAIMS ANY AND ALL STATUTORY OR IMPLIED WARRANTIES, INCLUDING, WITHOUT

LIMITATION, WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES AGAINST HIDDEN OR LATENT DEFECTS. If USDD cannot lawfully disclaim statutory or implied warranties, then to the extent permitted by law, all such warranties shall be limited in duration to the duration of this express Warranty and to repair or replacement service as determined by USDD in its sole discretion. No reseller, agent, or employee is authorized to make any modification, extension, or addition to this Warranty. If any term is held to be illegal or unenforceable, the legality or enforceability of the remaining terms shall not be affected or impaired.

EXCEPT AS PROVIDED IN THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS AND CONDITIONS, AND TO THE EXTENT

PERMITTED BY LAW, USDD IS NOT RESPONSIBLE FOR DIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL

DAMAGES RESULTING FROM ANY BREACH OF WARRANTY OR CONDITION, OR UNDER ANY OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF USE; LOSS OF REVENUE; LOSS OF THE USE OF MONEY; LOSS OF ANTICIPATED SAVINGS; LOSS OF GOODWILL; LOSS OF REPUTATION; AND LOSS OF, DAMAGE TO OR CORRUPTION OF DATA. USDD IS NOT RESPONSIBLE FOR

ANY INDIRECT LOSS OR DAMAGE HOWSOEVER CAUSED, INCLUDING THE REPLACEMENT OF EQUIPMENT AND PROPERTY, ANY

COSTS OF RECOVERING PROGRAMMING OR REPRODUCING ANY PROGRAM OR DATA STORED OR USED WITH USDD PRODUCTS, AND ANY FAILURE TO MAINTAIN THE CONFIDENTIALITY OF DATA STORED ON THE PRODUCT.

ALL PRODUCT CLAIMS ARE LIMITED TO THOSE EXCLUSIVE REMEDIES SET FORTH IN THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS AND CONDITIONS. USDD’S AGGREGATE LIABILITY IN CONNECTION WITH THEREWITH SHALL NOT EXCEED THE PURCHASE PRICE OF THE PRODUCTS PAID BY CUSTOMER TO USDD FOR THE PRODUCTS GIVING RISE TO THE CLAIM.

CUSTOMER SHALL NOT BRING A LEGAL OR EQUITABLE ACTION AGAINST USDD MORE THAN ONE YEAR AFTER THE FIRST EVENT GIVING RISE TO A CAUSE OF ACTION, UNLESS A SHORTER LIMITATIONS PERIOD IS PROVIDED BY APPLICABLE LAW.

USDD disclaims any representation that it will be able to repair any Hardware under this Warranty or make a product exchange without risk to or loss of the programs or data stored thereon.

SERVICE AGREEMENT. The Product being purchased hereunder is not subject to any post-Warranty service agreement or maintenance program unless specifically contracted for between USDD and Customer. USDD offers a comprehensive post-Warranty Service Agreement at additional cost. Customer should contact USDD regarding its Service Agreement and costs associated therewith.

SOFTWARE PRODUCTS. All software Products delivered by USDD to Customer or for which USDD provides access, including, without limitation, USDD’s mobile application software and Products with embedded software or firmware (collectively, “Software”) are not sold and are licensed. At all times that Customer is in compliance with the terms of these Terms and Conditions and any other agreement between the parties, Customer shall have a non-exclusive, non-transferable, fully paid license to use the Software, but only in conjunction with the Products provided by USDD and Customer’s fire station alerting system (the “ License”). The terms of such Software License may be set forth in a separate software license agreement or end user license agreement provided by USDD with such Software. In no event shall Customer have any right to (or authorize or allow any third party to) distribute, sell, lend, rent, transfer, or convey the Software; grant any sublicense, lease, or other rights in the Software; decompile, disassemble, reverse engineer, or otherwise attempt to reconstruct, identify, or discover any source code, underlying user interface architecture or techniques, or algorithms of the Software by any means; or take any action that would cause the Software or any portion of it to be placed in the public domain. In the event of a conflict between the terms of any Software license terms provided upon download or purchase a purchase and these Terms and Conditions, the relevant Software license terms shall control solely with respect to such Software.

STANDARD Ts&Cs Page 24 of 26
85 INTELLECTUAL PROPERTY: Customer hereby agrees and acknowledges that USDD owns all rights, title, and interest in and to the Intellectual Property (as defined below). Customer agrees to not remove, obscure, or alter USDD’s or any third party's copyright notice, trademarks, or other proprietary rights notices affixed to or contained within or accessed in conjunction with or through USDD’s Product (as defined below). Nothing herein shall be deemed to give, transfer, or convey to Customer any rights in the Intellectual Property other than the License, as set forth above. For purposes of this Section,“Intellectual Property" means any and all rights of USDD related to USDD’s Products existing from time to time under patent law, copyright law, trade secret law, trademark law, unfair competition law, and any and all other proprietary rights, and any and all derivative works, work product, applications, renewals, extensions and restorations thereof, now or hereafter in force and effective worldwide.

REMOTE ACCESS TO THE SYSTEM.

14.1. Remote Access. USDD requires remote network access to the Customer’s Products through Secure Shell (SSH) to perform implementation and support tasks under this Agreement. To enable remote network access, the Customer will provide USDD support personnel VPN or similar remote network access to the Products for USDD support personnel (“Customer Support”) to effectively troubleshoot critical or complex problems and to expedite resolution of such issues. Remote network access is also used to install core software upgrades and customized software. USDD will only access Customer’s Products with the knowledge and consent of Customer. USDD will not access any other systems or data.

14.2. Alternative to Network Access. If the Customer elects not to provide remote network access to the Products, then USDD may not be able to perform some support functions. Customers that elect not to routinely provide network access may temporarily reinstate this access to allow USDD to perform the above services. The following services will not be performed without this access: Product software upgrades; Product software customization; Network troubleshooting assistance including packet capture and network monitoring on USDD devices; Detailed log analysis; Bulk updates to certain Product database tables; Troubleshooting that requires low-level system access or large file transfer.

14.3. Timely Access. Customers much ensure that remote access is available prior to notifying USDD of a support request. In the event that the Customer is unable to provide remote access, USDD will not be required to provide support outside those tasks that do not require remote access, and any corresponding resolution response times will not apply.

14.4. Physical Security Tokens. USDD has multiple software engineers that provide after-hours support and these engineers do not typically take security tokens from the USDD office. If the customer requires the use of physical security tokens, this may delay after hours service.

GOVERNING LAW. This proposal and any contract or agreement resulting therefrom will be governed by and construed according to the laws of the State of Arizona without regard to its conflicts of law principles.

DISPUTE RESOLUTION/ARBITRATION. Before either USDD or Customer initiate any dispute resolution process related to the Agreement, they must schedule a mandatory executive resolution conference to be held within thirty (30) days of receipt of the other party’s written request. The conference must be attended by at least one executive from each party. At the conference, each party will present its view of the dispute in detail and the executives will enter into good faith negotiations in an attempt to resolve the dispute. If the dispute is not resolved within fifteen (15) days of the end of the conference or if one party refuses to attend the executive resolution conference, then USDD and Customer further agree that any remaining dispute between them arising out of or relating to this Agreement will be settled by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, to the extent such rules are not inconsistent with this Section, in the AAA’s Phoenix regional office by a single, neutral arbitrator. Discovery may be conducted either upon mutual consent of the parties or by order of the arbitrator upon good cause being shown. In ruling on motions pertaining to discovery, the arbitrator shall consider that the purpose of arbitration is to provide for the efficient and inexpensive resolution of disputes, and the arbitrator shall limit discovery whenever appropriate to ensure that this purpose is preserved. The arbitrator shall permit dispositive motions and issue a written decision sufficient to explain the essential findings and conclusions and may award damages. Any award rendered by the arbitrator will be final and binding upon USDD and Customer, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. USDD and Customer expressly and irrevocably consent to the jurisdiction of the Maricopa County Superior Court of Arizona for such purpose. In the event a dispute is submitted to arbitration pursuant to this Section, the prevailing party shall be entitled to the payment of its reasonable attorneys’ fees and costs, as determined by the arbitrator. Each of the parties shall keep all disputes and arbitration proceedings strictly confidential, except for disclosures of information required by applicable law or regulation.

STANDARD Ts&Cs Page 25 of 26
86 FORCE MAJEURE. Except for Customer’s duty to pay sums due hereunder, neither party will be liable to the other for any failure to meet its obligations due to any Force Majeure Event. As used herein, a “Force Majeure Event” is one that is beyond the reasonable control of the non- performing party and may include, but is not limited to: (a) delays or refusals to grant an export license or the suspension or revocation thereof, (b) embargoes, blockages, seizure or freeze of assets, or any other acts of any government that would limit a party’s ability to perform the Contract, (c) fires, earthquakes, floods, tropical storms, hurricanes, tornadoes, severe weather conditions, or any other acts of God, (d) quarantines, pandemics, or regional medical crises, (e) labor strikes, lockouts, or pandemic worker shortages, (f) riots, strife, insurrection, civil disobedience, landowner disturbances, armed conflict, terrorism or war, declared or not (or impending threat of any of the foregoing, if such threat might reasonably be expected to cause injury to people or property), and (g) shortages or inability to obtain materials or components.

The party unable to fulfill its obligations due to Force Majeure will promptly (i) Notify the other in writing of the reasons for its failure to fulfill its obligations and the effect of such failure; and (ii) Use all reasonable efforts to avoid or remove the cause and perform its obligations.

If a Force Majeure Event results in a delay, then the date of performance will be extended by the period of time that the non-performing party is actually delayed or for any other period as the parties may agree in writing. In the event that a Force Majeure Event is ongoing for a period of time which is sixty (60) days or longer, USDD may provide notice to Customer that it is cancelling its Order.

ACCEPTANCE OF TERMS. This proposal shall become a binding contract between the Customer and USDD when accepted in writing by the Customer. Without limiting the foregoing, issuance by Customer of a purchase order to USDD for any of the goods or services herein described shall constitute acceptance. Any such acceptance shall be with the mutual understanding that these Terms and Conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order. No waiver, alteration, or modification of these terms and conditions shall be binding unless in writing and signed by an authorized representative of USDD.

SEVERABILITY. In the event any provision or portion of a provision herein is determined to be illegal, invalid, or unenforceable, the validity and enforceability of the remaining provisions shall not be affected and, in lieu of such provision, a provision as similar in terms as may be legal, valid, and enforceable shall be added hereto.

WAIVER. The failure of either party to insist upon strict performance of any provision of these Terms and Conditions, or to exercise any right provided for herein, shall not be deemed to be a waiver for the future of such provision or right, and no waiver of any provision or right shall affect the right of the waiving party to enforce any provision or right herein.

NO JOINT VENTURE. The parties acknowledge that they are independent entities and nothing contained in these Terms and Conditions shall be construed to constitute either party hereto as the partner, joint venturer, employee, agent, servant, franchisee, or other representative of the other party hereto, and neither party has the right to bind or obligate the other, except as otherwise provided herein. Furthermore, nothing contained in these Terms and Conditions shall be construed to constitute Customer as an exclusive purchaser of the Products in any respect.

THIS QUOTE SUBJECT TO REVIEW FOR ERRORS AND OMISSIONS.

STANDARD Ts&Cs Page 26 of 26
87 City Council
Staff Report

Subject:

Mow and Landscape Services in City Parks
Date:

June 27, 2023
Submitted By:

Jeff Scanlon, Administrative Analyst
Department:

Parks and Recreation
Recommendation:

Background:

In October 2022, the City issued an invitation for bids for Parks Mow and Landscape Services for the period of January 1, 2023 - December 31, 2025. Two (2) bids were received, with the lowest bid coming in at $3,718,818.00. The lowest bid significantly exceeded budgeted funds; therefore, the City rejected all bids received.

After the City rejected the bids, staff successfully negotiated a 12-month extension with the existing contractor, Dominguez Landscape Services Inc., for the current Park Mow Services Agreement. The extension is valid through December 31, 2023 (Resolution No. 2022-254). By securing this extension, staff gained additional time to research future options and costs for these services, while maintaining the City's current level of service.

Following additional research into City mow services, staff issued a revised invitation for bids for the Parks Mow and Landscape Services, covering the period from January 1, 2024 to December 31, 2026. The primary goal was to achieve cost reduction while ensuring the current department operating budget was maintained. To align with this objective, the revised invitation for bids excluded fertilization and aerification, and included three (3) alternate bid options. The adjusted invitation for bids was advertised on February 17, 2023, and February 24, 2023, with the submittal date of March 13, 2023. Two (2) bids were received (Attachment 3). The lowest bid for each alternate bid item is listed below.

Alternate Bid #1: Parks Mow & Landscape Services -
All Parks
Dominguez Landscape:
$2,835,888.80

Alternate Bid #2: Parks Mow & Landscape Services -
Neighborhood Parks
Dominguez Landscape:
$1,765,850.80
Item Number 2.H

88 Alternate Bid #3: Parks Mow and Landscape Services - Community Parks
Brightview Landscape:
$1,181,175.00

After the bids were received, staff conducted a comprehensive final estimated cost analysis for each alternate bid to determine the fiscal impact associated with each approach. Following a thorough review, it was determined that it would be more cost-effective to proceed with contracting out services using Alternate Bid #1: Parks Mow & Landscape Services - All Parks, as outlined in Attachment 4.

Staff has reviewed the bids for sufficiency and recommends the City Council award the bid to Dominguez Landscape Services, Inc., in the amount of $2,835,888.80.

Fiscal Impact:

The Fiscal Year 2023/24 Annual Budget includes resources for the final six (6) months of the current mow contract extension, July 2023 - December 2023, and the first six (6) months of the recommended mow contract, January 2024 - June 2024. Approximately 44% ($421,601) of the mow contract will be covered by the Community Facilities District No. 5 Fund, and the remaining cost will be covered by the General Fund ($541,719).

The Annual Budget also includes the cost for fertilization, aerification, and herbicide, as these services were brought in-house to reduce the overall cost of the contract.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Contract with Dominguez Landscape Services, Inc.

3. Bid Summary

4. Sealed Bid
89 RESOLUTION NO. 2023 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

AWARDING THE CONTRACT FOR THE PARKS MOW AND LANDSCAPE SERVICES TO DOMINGUEZ LANDSCAPE SERVICES, INC.

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, The City issued an invitation for bids for Parks Mow and Landscape Services for the period of January 1, 2024 – December 31, 2026.

WHEREAS, the invitation of bids was advertised on February 17, 2023, and February 24, 2023, with bids opened on March 13, 2023, examined and found to be in compliance with all applicable specifications; and
WHEREAS, the lowest responsible bid was determined to be Alternate Bid #1 – Parks Mow and Landscape Services – All Parks for $2,835,888.80, submitted by Dominguez Landscape Services, Inc., and staff recommends the contract for services be awarded to Dominguez Landscape Services, Inc.; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council awards the contract for Parks Mow and Landscape Services to Dominguez Landscape Services, Inc. in the amount of $2,835,888.80.

Section 2. The City Manager is authorized to execute the Agreement with Dominguez Landscape Services, Inc. in a form substantially similar to Exhibit “A,” attached hereto and incorporated herein.

Section 3. The City Manager’s change order authority under the contract is established to add/delete square footage as the City increases/decreases the landscape and park maintenance areas, to the extent Council has appropriated funds for the services.

PASSED AND ADOPTED this 27th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________________
Mayor, Ken Broadway
90

Page 2 ends

Reso. 2023-
ATTEST:
____________________________
Hope Ithurburn, City Clerk
91 1733390.1 9959-001

EXHIBIT A

CONTRACT FOR SERVICES

THIS CONTRACT is made on _____________________________________________, by and between the CITY OF ROCKLIN a municipal corporation (“City”), and DOMINGUEZ LANDSCAPE SERVICES, INC. “Contractor,” who mutually agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place and in the manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement speci fying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, t he City Manager’s authorized designee, or by the Rocklin City Council, as required by the Rocklin Municipal Code or other local law or policy.

2. COMPENSATION
A. The City shall pay Contractor for the services rendered pursuant to this agreement at the time s and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total sum of Two Million, Eight Hundred Thirty-Five Thousand, Eight Hundred Eighty -Eight Dollars and Eighty Cents ( $2,835,888.80). The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.

B. Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with t he monthly billings.

Reimbursable expenses shall be limited to actual expenditures of Contractor for expenses that are necessary for the proper completion of the services and shall only be payable if specifically authorized in advance by City.

C. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. Contractor’s fees shall be as specified in the Scope of Work, Exhibit A or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information:
(1) Job/project name or description;
(2) City’s current purchase order and/or work order number (if applicable); (3) Contractor’s invoice number;
(4) Date of invoice issuance;
92 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 2

(5) Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task; (6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement.

D. City shall make payment to Contractor net 30 days from receipt of an acceptable invoice. If Contractor’s performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the Contractor’s failure to perform is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 4. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above, or as set forth in the Schedule of Performance.

E. During performance of the agreement and for a per iod of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this agreement and r ecords of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

F. Contractor shall pay when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Contractor hereby agrees to indemnify City for any claims, loss es, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section.

3. FACILITIES AND EQUIPMENT

Contractor shall at its sole cost and expense, furnish all facilities and equipment that may be required f or Contractor to perform services pursuant to this agreement. City shall furnish to Contractor, only the facilities and equipment listed in Exhibit A (if any) according to any terms and conditions set forth in Exhibit A.

4. TERM OF CONTRACT
A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall continue in effect until December 31, 2026, unless sooner terminated as provided herein.

B. The services of Contractor are to commence upon execution of this Contract and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B.

5. SUSPENSION/TERMINATION:

A. City shall have the right at any time to temporarily suspend Contractor’s performance hereunder, in whole or in part, by giving written notice of suspension to Contractor. If City gives such notice, Contractor shall immediately suspend its activities under this agreement.

93 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 3

B. This Contract may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. If the agreement is terminated by the City:

i. Contractor shall immediately cease rendering services pursuant to this agreement; ii. Contractor shall, not later than five days after such notice of termination, deliver to City copies of all information prepared pursuant to this agreement; iii. City shall pay Contractor the reasonable value of services rendered by Contractor prior to termination; provided however, City shall not in any manner be liable for lost profits that might have been made by Contractor had the agreement not been terminated or had Contractor completed the services required by this agreement.

Contractor shall furnish to City such financial information as in the judgment of the City is necessary for City to determine the reasonable value of the services rendered by Contractor. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity.

C. Notwithstanding any provisions of this Contract, Con tractor shall not be relieved of liability to the City for damages sustained by the City by virtu e of any breach of this Contract by Contractor, and the City may withhold any payments due to Contractor until such time as the exact amount of damages, if any, due the City from Contractor is determined.

6. INDEPENDENT CONTRACTOR

Contractor enters into this Contract as an independent contractor and not as an employee or agent of the City. Contractor shall have no power or authority by this Contract to act on behalf of City in any capacity whatsoever as an agent, or to bind the City in any respect or to any obligations whatsoever. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this agreement.

7. AMENDMENTS, CHANGES OR MODIFICATIONS

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

8. EXTENSIONS OF TIME
Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 7.

94 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 4

9. PROPERTY OF CITY
It is mutually agreed that all materials prepared by the Contractor under this Contract shall become the property of the City, and the Contractor shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and oth er such materials as may have been prepared or accumulated to date by the Contractor in performing this Contract which is not Contractor’s privileged information, as defined by law, or Contractor’s personnel information, along with all other property belonging exclusively to the City which is in the Contractor’s possession.

10. COMPLIANCE WITH ALL LAWS:

Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, all applicable laws, ordinances, and codes of federal, State and local governments, which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

For all leases and purchases of materials, equipment, supplies or other tangible personal property used to perform the agreement and shipped from outside California, the Contractor and any subcontractors leasing or purcha sing such materials, equipment, supplies or other tangible personal property shall obtain a Use Tax Direct Payment Permit or Seller’s Permit from the California State Board of Equalization, in accordance with the applicable SBE criteria and requirements. This provision applies in all instances unless prohibited by the funding source for the agreement.

11. WARRANTIES AND RESPONSIBILITIES - CONTRACTOR
A. Contractor agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Contractor’s profession.

B. Contractor is duly licensed, qualified and experienced to perform the services set forth in the Scope of Services, Exhibit A. Contractor represents and warrants that Contractor has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of state corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State.

C. Con tractor shall perform all services required pursuant to this agreement in the manner and according to the standards currently observed by a competent practitioner of Contractor’s profession in California. Contractor shall devote such time and effort to the performance of services pursuant to this agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this agreement. Neither party shall be considered 95 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 5

in default of this agreement to the extent that party’s performance is prevented or delayed by any cause that is beyond the reasonable control of that party.

D. All products of whatsoever nature that Contractor delivers to City pursuant to this Agreement shall be prepared in a professional manner and conform to t he standards of quality normally observed by a person currently practicing in Contractor’s profession, and shall be provided in accordance with any scope of services or schedule of performance specified in Exhibits A or B.

E. Contractor shall assign only competent personnel to perform services pursuant to this agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in Contractor’s staff assigned to perform the services required under this agreement, prior to any such performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person.

F. Contractor agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law.

G. Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Contractor in writing within sixty (60) days of discovery. Should Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this agreement is based on such independent investigation and research. Contractor shall be liable for any expenses thereby incurred.

12. SUBCONTRACTING
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Contractor.

13. ASSIGNABILITY
Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City . The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this agreement. However, claims for money due or to become due Contractor from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether vol untary or involuntary shall be furnished promptly to the City.
96 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 6

14. INTEREST IN CONTRACT
Contractor covenants that neither it, nor any of its employees, agents, contractors, or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Contractor’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Contractor in writing that Contractor’s duties under this Contract warran t greater disclosure by Contractor than was originally contemplated. Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

15. MATERIALS CONFIDENTIAL
To the extent permitted by law, all of the materials prepared or assembled by Contractor pursuant to performance of this Contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

16. LIABILITY OF CONTRACTOR-NEGLIGENCE
Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Contractor or its employees, agents, contractors or subcontractors.

17. INDEMNITY AND LITIGATION, COSTS
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify the City, its officers, officials, agents, employees and volunteers against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation court costs and reasonable attorneys’ fees, arising from all acts or omissions of Contractor, or its officers, agents or employees in rendering services under this Agreement; excluding however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence, or willful acts. The pro visions of this paragraph shall survive termination or suspension of this Contract. These Indemnification provisions are independent of and shall not in any way be limited by the Insurance requirements of this agreement. City approval of the Insurance required by this Agreement does not in any way relieve the Contractor from liability under this section.

18. CONTRACTOR TO PROVIDE INSURANCE
Contractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreement shall be a breach of 97 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 7

this Agreement.

A. Minimum Scope and limit of Insurance

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation as required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Contractor has no employees, Contractor must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits.

If the Contractor maintains broader coverage and/or higher limits than th e minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

B. OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverage . For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Notice of Cancellation . Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to the City, with ten days’ for notice of cancellation due to non-payment.

98 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 8

4. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

6. Acceptability of Insurers . Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

7. Claims Made Policies . If any of the required policies for professional liability insurance provide claims-made coverage:

i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

8. Verification of Co verage. Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

9. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

99 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 9

19. GENERAL/MISCELLANEOUS PROVISIONS:

A. Contract Documents . This agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portio n of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions o f this written agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

B. Non-Discrimination in Employment and Equal Employment Opportunity .

Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, color, ancestry, national origin, religious creed, sex (including pregnancy, childbirth breastfeeding or related medical condition), sexual orientation, gender, gender identity, gender expression and age (over 40), disability (mental and physical), medical condition, marital status, citizenship, and military and veteran status.

C. Inspection of Record s. Contractor shall maintain and make available for inspection by the City and its audi tors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Contractor.

D. Entire Agreement. This Contract constitutes the entire agreement between the parties relative to the services specified herein and supersedes whatever oral or written understanding they may have had prior to the execution of thi s agreement. No alteration or modification of this agreement shall be valid or effective unless and until such modification is evidenced by a writing signed by both parties to this Contract , by persons authorized to act on behalf of the parties. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. Severability. If any portion of this agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of this agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

F. Waiver. Neither City’s acceptance of, or payment for, any service performed by Contractor, nor any waiver by either party of any default, breach, or condition precedent, shall be construed as a waiver of any provision of this agreement, nor as a waiver of any other default, breach or condition precedent or any other right hereunder.

G. Notice. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
100
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 10

City: City of Rocklin
Parks & Recreation Department
5460 5th Street
Rocklin, CA 95677

City of Rocklin
Office of the City Attorney
3970 Rocklin Road
Rocklin, CA 95677

Contractor: Dominguez Landscape Services
8376 Rovana Circle
Sacramento, CA 95828

H. Enforcement of Agreement. This Contract shall be interpreted, governed and enforced in accordance with the laws of the State of California. Venue of any action arising out of this Contract shall be brought and maintained in Placer County California, regardless of where else venue may lie. The parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such courts.

I. Attorney’s Fees. In any action brought by either party to enforce the terms of this Contract, each party shall bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

J. Power and Authority to Enter into Agreement . All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be repre sented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractor hereby warrants that it shall not have breached the terms or conditions of any other contract or Agreement to which Contractor is obligated, which breach would have a material effect hereon.

K. Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include digital electronic signatures (DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.

L. Exhibits. All exhibits referred to herein and attached hereto, are by this reference incorporated as if set forth fully herein.

101
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 11

CONTRACTOR

By: _________________________

CITY OF ROCKLIN

By: __________________________
Aly Zimmermann, City Manager

ATTEST:

By: _____________________________
Hope Ithurburn, City Clerk

APPROVED AS TO FORM:

By: _____________________________
Daniel Cucchi, Interim City Attorney

102
i
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

EXHIBIT A

Contractor Proposal/Scope of Work

SPECIFICATIONS – All Parks

CITY OF ROCKLIN

MOW & LANDSCAPE MAINTENANCE SERVICES

Table of Contents

1. SCOPE ............................................................................................................ 1

2. CONTRACTOR EXPERIENCE............................................................................. 1

3. INTERFERENCE ............................................................................................... 1

4. DAMAGE ....................................................................................................... 1

5. NON-PERFORMANCE ..................................................................................... 1

6. TRASH AND DEBRIS REMOVAL ....................................................................... 3

7. SIDEWALKS .................................................................................................... 4

8. MOW & LANDSCAPE MAINTENANCE SCHEDULE ............................................. 4

9. STAFFING HOURS AND DAYS FOR MAINTENANCE SERVICES ........................... 4

10. SIGNS/IMPROVEMENTS ................................................................................ 5

11. SHRUBS ........................................................................................................ 5

12. GROUND COVER ........................................................................................... 6

13. TURF ............................................................................................................. 6

14. USE OF CHEMICALS ....................................................................................... 7

15. REPLACEMENT OF PLANT MATERIAL ............................................................. 9

103
1 Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

MOW & LANDSCAPE MAINTENANCE SPECIFICATIONS

1. SCOPE
A. Furnish all labor, materials, tools, equipment, and transportation required to perform mowing, edging, trash and debris removal, cleaning of sidewalks, care of shrub beds, care of ground cover plantings, fertilization, aerating, applications of pesticides, pruning, weed control in shrub beds, parking lots and where undeveloped meets grass or shrub bed (4’ of spray for separation), renovation of turf (Due to damage by contractor), and other items specified herein and listed on the proposal.

B. It is the responsibility of Contractor to assure that all turf and planting is kept in a healthy growing condition by cultivating, mowing, edging, fertilizing, and by performing any other necessary operations of maintenance. If the Contractor observes any issues that are not within their scope of work they shall immediately report them to the project manager.

2. CONTRACTOR EXPERIENCE
A. Contractor shall demonstrate through previous or existing contacts the ability and knowledge to manage a contract of this size. Contractor shall provide a list of experience and contact information, if requested, to the City within five (5) business days.

3. INTERFERENCE
A. Contractor shall conduct the work required in such manner as to cause the least amount of interference to the public.

B. Contractor recognizes that, during the course of this Agreement, other activities and operations may be conducted by City work forces and/or other contracted parties. These activities may include, but not be limited to, landscape refurbishment, irrigation system modification or repair, construction and/or storm related operations. Contractor may be required to modify the weekly schedule and shall promptly comply with any request made by the City Inspector. To the extent that any such modifications may alter the specifications in the agreement, City will evaluate the need to amend the contract.

4. DAMAGE
A. All landscaping covered under this contract will be evaluated on a regular basis by the City Inspector. Any damage identified will be noted and reviewed with Contractor at meetings to be scheduled by City. 104
1733390.1 9959-001
B. Any damage to landscaping, equipment or any related structures (e.g., valve boxes, drains, tree stakes) due to Contractor’s negligence during the performance of any provision of this agreement shall be the responsibility of the Contractor. Contractor shall notify the Inspector within four (4) days of the loss of plant material due to any cause. Contractor is responsible for cost of replacing trees, shrubs, turf or ground cover if loss was due to negligence as determined by the Inspector. Contractor will be responsible to flag al l areas of concern, whether damage was caused by contractor or not so that City staff may be notified of areas of deficiency and/or in need of attention.

C. Contractor will have two (2) working days to repair and correct any damages once Contractor has been notified by the City Inspector and a determination has been made that the Contractor caused the damages in question. Any time extension or deviation will require the coordination and approval of the City Inspector. The damaged area will be restored to its original condition unless otherwise specified by the City Inspector. Contractor will notify the City in writing that the repairs and/or corrections have been completed no later than two (2) business days after they have been finished.

D. If sprinklers or Netafim drip lines are damaged by Contractor during the course of this contract by mowing and/or other construction, Contractor shall repair such damages at Contractor’s sole expense. Repairs shall be completed within 24 hours of Contractor becoming aware of the damage or by notification by the City. Repairs not completed with 24 hours of notification will be completed by City and all costs incurred shall be withheld from the contracted monthly invoice. During times of drought or water conservation, all repairs should be flagged and noticed to the City immediately.

5. NON-PERFORMANCE
A. City will regularly inspect the Contractor(s) work. Contractor will be paid for work rated as “meets standards.” Penalties as noted in detail below will incur for work rated as “unsatisfactory.” City staff will work closely with the Contractor(s) representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standa rds rests solely with the Contractor.

B. During the first three (3) months of the contract, the Contractor will receive one hundred percent (100%) of the monthly contract payment. During this period, Contractor will inspect the sites at least monthly and will discuss inspections with the City. This process and timeframe will allow for the Contractor to understand the site issues enough to proceed. Following this period, Contractor performs quality inspections a minimum of once each month or as needed and sub mits inspection reports to the City. The Contractor will provide electronic versions of 105
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 2
the monthly schedule to the City by the 1st of each month.

C. For any site that fails to meet City standards as a result of some action that is the Contractor’s responsibility, the Contractor shall notify the City immediately and develop a plan to bring the site back into compliance within ten (10) days. Should the City notify the Contractor of a site(s) that do not meet City standards, and the City has not been notified by the Contractor, the Contractor will be put on notice in writing to bring the site back into compliance in accordance with the progressive non-compliance schedule as outlined below.

1. Should non -compliance continue after written warning, the following penalties will result:
a. The monthly payment for the specific site(s) will be withheld by the City until the site is back in conformance with City standards. b. If conformance is reached with fourteen (14) days of notice, the City will release one hundred percent (100%) of the payment.

2. If the City has to notice the Contractor a second time at the same site within six (6) months of the initial notice, the following penalty will occur:
a. The City will withhold the total monthly payment for the specific site(s). If conformance is reached within 14 days, the City will release ninety-five (95%) of the total payment, retaining five (5%) as penalty.

Any subsequent vi olations of non -performance within one year of notification will result in a ten (10%) monthly penalty with a 5% escalator per occurrence thereafter. Termination of the contract will be considered a remedy for continued non-performance.

3. If at any time during a notice by the City, the Contractor does not bring the site into conformance within fourteen (14) days, the following penalty will occur:
a. The City will keep the monthly payment for the specific site(s) as penalty and withhold the next month’s payment following the above- mentioned conditions until conformance is reached or the contract is terminated.

D. The parties will observe the following problem resolution process:
• Verbal notice of the problem
• Field conference with the inspector or assign to identif y and agree upon a solution as presented by the Contractor
• Written notice of the problem
• Imposition of penalties and/or correcting the defect at Contractor’s cost • Conference between City’s representative and Contractor’s principal • Termination of contract
106
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 3
E. Non-performance by Contractor that results in City personnel or outside contractor performing unnecessary work in preparation for Contractor, or completing work that should have been performed by Contractor will result in the actual cost being charged back to Contractor. Contractor will not be paid additional amounts for remedial work to improve unsatisfactory areas. These costs will be deducted from the monthly invoice.

F. If any scheduled use, (including but not limited to, special events or recreational programs) of City facilities are impacted by neglect on the Contractor’s part. Any costs associated with rescheduling the event/activity/program will be the responsibility of the Contractor for time, staffing and costs, including but not limited to officials’ salaries, part-time staff salaries, maintenance call-out person salaries (stand by), lighting costs, and preparation of the fields which can include a drag, watering and lining of the field.)

G. When the City Inspector discovers an area of landscape that i s no longer reasonably kept free of weeds, he will communicate with the Contractor the area of concern and give one (1) business day for the application of herbicide or manual removal of the weeds. The Contractor shall communicate all mowing schedule changes with the inspector for approval. If park turf is uncut or only partially mowed, exceptions will be considered for weather (rain), equipment breakdown (verified onsite by City Inspector), unscheduled event on location or overwatering.

6. TRASH AND DEBRIS REMOVAL
A. Complete trash and litter pickup for the removal of paper, glass, trash, undesirable materials, and all accumulated debris within the park and landscaped areas is to be performed each time the site is serviced. This includes, but is not limited to, walkways, sidewalks, all turf and planted areas, planters, drains, catch basins, gutters and parking lots. Tree limbs, including limbs from Oak trees, will also be included in debris removal. If the limb is of significant size, Contractor will notify and coordinate removal with the City. This will require a thorough inspection of the areas at least once a week. The Contractor can unload the City of Rocklin’s collected trash and debris at the appropriate location in the City’s Corporation Yard. The City will be contracting trash and debris r em o va l from the trash receptacles with City parks per the established City schedule.

B. Complete litter pickup and supplemental hand sweeping of parking lot corners and other parking lot areas along gutters/curbs inaccessible to power equipment shall be accomplished to ensure a neat appearance. Debris is not to be swept or blown into the street or other public spaces including parks or landscaped areas. It is Contractor’s responsibility to remove debris and 107
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 4
dispose of it offsite.

C. Accumulation of leaves shall be removed from all landscaped areas including walls, gutters, beds, planters, tree perimeters, and parking lots, and removed from the site. The tree perimeter is defined as four feet (4’) from the turf or planter edge to the tree trunk. If leaves are blown into the tree perimeter, they must be picked up. Some sites might require additional visits during leaf season. Contractor will remove leaves on a weekly basis and dispose of them offsite.

7. SIDEWALKS
A. Sidewalks and paved areas shall be blown off and cleaned of dirt or soil from maintenance equipment, as required. Turning equipment or dragging items across the sidewalks should be avoided in order to prevent the marking and staining of the concrete. In the event that the sidewalks are stained and/or have rubber tire marks, the Contractor will clean the area affected.

B. All plant growth shall be prevented in any cracks, in curbs, or in street gutters and parking lots.

8. MOW & LANDSCAPE MAINTENANCE SCHEDULE
A. Contractor shall establish with the Parks and Recreation Director, or designee, a set maintenance schedule for all Parks and landscape including, but not limited to, weekly mowing and monthly maintenance, hedging, trimming, pruning, weeding, and spray applications.

9. STAFFING HOURS AND DAYS FOR MAINTENANCE SERVICES
A. Contractor shall perform the required maintenance service as follows:

1. Six (6) Landscape Maintenance Laborers minimum for mowing, edging and blowing (not including management or administrator w ork) and Two (2) Landscape Maintenance Laborers minimum for hedging, trimming, pruning, weeding and spraying, for a total of Forty -Hours (40 hrs.) per laborer per week.

2. Maintenance in the park areas between the hours of 7:00a.m. and 6:00p.m. Monday through Friday, and on Saturday with approval of City Inspector.

3. When a holiday is observed by the contractor between the months of March through October, the weekly maintenance schedule shall be completed by working longer hours for the four remaining business days.

108
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 5
B. No maintenance functions that generate excess noise, which would cause annoyance to residents of the area, shall be commenced before 7:00 a.m., Monday through Saturday. The City has established a schedule for work to be followed in the performance of this contract. All Park scheduling will be coordinated with the Parks and Recreation Manager, or his designee. Any deviations to the schedule will be coordinated and approved by the City Inspector prior to any work commencing. Contractor shall conduct the work at all times in a manner that will not interfere with normal park use, pedestrian traffic on adjacent sidewalks, and vehicular traffic on adjacent streets.

C. Any modification in the hours and days of maintenance service as stated in the Contractor's Service Schedule is subject to approval by the City Inspector.

10. SIGNS/IMPROVEMENTS
A. Contractor shall not post signs or advertising material upon the site premises, unless prior approval is obtained from the Inspector. Flags to alert City staff of an area in need of maintenance or attention are exempt and encouraged.

11. SHRUBS
A. Shrubs shall be pruned 4 times per year or more frequently as needed to maintain established height and shape or to prevent encroachment into other areas.

1. Prune hedges and shrubs to maintain eight-foot (8') clearance above sidewalks and fourteen-foot (14') clearance overhanging beyond curb line into the paved sections of roadways to achieve safe vehicular and pedestrian visibility, clearance, and access.

2. Prune hedges to reveal all street and park signs.

3. Remove all dead, diseased, insect infested and unsightly branches.

Remove all vines or other growth as it develops within any shrub/hedge.

Any runners that start to climb buildings, shrubs or trees shall be pruned out of these areas. Vines that cover sound walls are not to be removed unless directed to do so by City Inspector.

4. At the Contractor’s expense, all dead shrubs shall be chipped, removed and disposed the same day at the City’s Corporation Yard, 4081 Alvis Court, Rocklin, CA. Notify Inspector prior to removal of shrubs/hedges.

The chipped trimmings and debris shall be placed in the designated area provided by the City.

5. Notify City Inspector prior to removal of shrubs/hedges. 109
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 6

6. Restrict growth of hedges and shrubs to areas behind curbs and walkways and within planter beds by trimming. In no case shall hedge shears be used as a means of pruning, unless prior authorization from the Inspector has been obtained.

7. All pruning cuts shall be smooth, leaving no stubs exposed. Ragged or chewed appearance is not acceptable.

12. GROUND COVER
A. Ground cover shall be kept free of weeds , litter , debris and leaves . Ground cover beds shall be maintained within their intended bounds and shall not be permitted to encroach into shrub beds or adjacent areas, or in any manner deemed undesirable by the Inspector. Ground cover shall not exceed three inches (3") beyond the inside side edge of the curb or border.

B. Ground cover plantings shall be thinned and pruned for the health of the planting and the appearance of the site, and at such other times when directed by the City Inspector.

C. Notify City of all dead or dying landscape and mark with a flag.

13. TURF
A. Dwarf Tall Fescue Turf s h a l l be mowed to maintain a uniform height of no more than two and one-half to three and one-half inches (2½”-3½”) unless otherwise specified by the City Inspector. This will require weekly mowing except for the sports fields which will require an additional (2 nd) mowing per week. (Margaret Azevedo and Kathy Lund Soccer Fields are covered under the Celebration Bermuda Section). During the winter months (November 1 – February 28), weekly mowing will be reduced and the frequency of mowing will be determined by growing conditions and subject to review by the City Inspector.

B. Celebration / Latitude 36 Bermuda Turf shall be mowed to maintain a uniform height of no more than three -quarters of an inch to one inch (3/4” - 1”) unless otherwise specified by the City Inspector. A Reel Mower is required for all mowing of th e Celebration/ Latitude 36 Bermuda Turf, no exceptions. This will require mowing three (3) times per week during the peak growing season. As the growing conditions change in the winter months, the mowing frequency will be reduced and subject to review by t he City Inspector.

Prior to dormancy in October, the over -seeding of Ryegrass will cause the continuation of the mowing throughout the winter months with a rotary style mower.

110
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 7
C. Mulching of cuttings is allowed. At the Contractor’s expense, the Contractor shall separately bag, remove and dispose of all excessive grass clippings at the City’s Corporation Yard, 4081 Alvis Court, Rocklin, CA. The bagged trimmings shall be placed in the designated area provided by the City.

D. Edges of lawn, ground cover, valve boxes, drains, and utility boxes shall be trimmed weekly for neat appearance. Clippings shall be vacuumed or blown off walks. The clippings are not to be blown into the tree perimeter area, onto sidewalks, or into the streets, curbs and gutters. Trimming will take place at the same time the turf is mowed unless otherwise directed by the City Inspector.

E. In no case shall string line trimmers be used around the base of trees. All turf within 12-inches of the tree base shall be chemically removed.

F. Before mowing operations begin the area will be physically walked and visually inspected and all debris including stones, limbs and trash shall be removed.

G. A 21-inch push mower will be used in areas where the likelihood of scalping and/or wet spots would prevent the use of a riding mower. If the area is unable to be mowed by a 21-inch push mower, then a weed eater will be used.

H. Renovation: Repair and replacement of turf damaged due to the negligence of Contractor shall be repaired by Contractor to the satisfaction of the City Inspector. Repairs to turf areas shall be made with sod or seeded as determined by the City Inspector. Depressions in the turf created by Contractor’s equipment shall be brought level to grade with topsoil and sod or seed as determined by the City Inspector.

14. USE OF CHEMICALS
A. A pesticide program for the control of weeds shall be applied continuously throughout the year to keep the parks free of weeds. Contra ctor shall comply with the California Department of Pesticide Regulation and the Placer County Department of Agriculture’s regulations governing the use of pesticides. The Inspector shall be notified one week prior to expected date of application of any pesticide.

B. The Contractor will be responsible for the pest control recommendations for all pesticides applied within the City of Rocklin. Should any unforeseen chemical application be necessary, the City shall be notified fourteen (14) days prior to the application.

1. All chemical applications shall be done with extreme care to avoid any hazard to any person, pet or damage to property in the area. All 111
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 8
pesticides shall be applied according to the Pesticide Control Advisor’s written recommendation and the manufacture’s label. Material, timing, rate of application, and application shall be applied by persons holding a Qualified Applicator Certificate issued by the California Department of Pesticide Regulation.

2. Records of all operations, stating dates, times, methods of application, chemical formulations, applicators names and weather conditions shall be made and retained in an active file for a minimum of two (2) years by the Contractor. These records must be available for review upon request from the Inspector, County, State or Federal Officers.

3. A State of California Monthly Summary Pesticide Use Report and a City of Rocklin Daily Pesticide Operation Report shall be turned into the City with monthly invoice.

4. All chemicals requiring a special permit for use must be registered with the Placer County Agricultural Commissioner's Office and a per mit obtained with a copy to the City. A Pest Control Advisors recommendation must be on file with the Inspector prior to use of special permit chemicals.

5. Shrub beds, D.G. pathways, ball field warning track, infield 1st and 3rd base perimeters as well as backstops, perimeter areas, and undeveloped areas adjacent to lawns (2’ spray barrier from turf to undeveloped) shall be kept reasonably free of weeds. Weeding may be done manually or by use of selective pesticides. If weeds are allowed to grow past 6” (inches) before an herbicide application is applied, it may be necessary for the contractor to mechanically or manually remove the weeds after the application of herbicide.

6. The following products have been approved for use on rights-of- way, parks and other properties owned by the City of Rocklin. Each application for weed control will include a pre -emergence and post-emergence. No other product may be applied without obtaining prior written approval from the City of Rocklin. The pre and post emergence products approved for use are:

Dimension 2EW
Roundup Pro Max

112
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 9

15. REPLACEMENT OF PLANT MATERIAL
A. Contractor shall notify the City Inspector within four (4) days of the loss of plant material due to any cause.

B. Contractor is responsible for cost of replacing trees, shrubs, turf or ground cover if loss was due to negligence as determined by the City Inspector.

All exceptions to the guidelines above will be at the City’s discretion only.

113
Estimated Park and Facility Landscape Square Footages
Park Name Turf
Sq. Ft.*
Planter Sq.

Ft.*
Combined Sq.

Ft. Park Name Turf
Sq. Ft.*
Planter Sq.

Ft.*
Combined Sq.

Ft.

Breen 156,454 65,442 221,896 Johnson Springview 535,772 25,207 560,979 Clover Valley 71,098 28,306 99,404 Margaret Azevedo 354,585 65,419 420,004 Coral Alva 54,695 37,738 92,433 Twin Oaks 714,686 78,165 792,851 Heritage 41,275 32,239 73,514
Mansion Oaks 63,531 31,929 95,460 Subtotals 1,605,043 168,791 1,773,834 Memorial 15,233 9,422 24,655
Monte Verde 42,573 10,412 52,985
Monument 62,949 13,817 76,766
Pebble Creek 179,681 968 180,649
Quarry Park 60,483 14,757 75,240 Kathy Lund 551,068 49,673 600,741 Sasaki 50,694 11,329 62,023 Whitney Park 419,819 116,498 536,317 Sierra Meadows 118,027 3,362 121,389
Sunset East 16,298 20,396 36,694
Vista Grande 111,319 35,234 146,553 Subtotals 970,887 166,171 1,137,058 Wesley 147,083 78,023 225,106
Woodside 55,687 54,300 109,987
SWRA 56,687 22,267 78,954
Quarry Park Adventures 0 56,654 56,654
Facility Name
Library 887 41,963 42,850
Corporation Yard 13,819 24,382 38,201
Admin/City Hall 0 3,685 3,685
Finn Hall 2,506 6,091 8,597
Fire Station #1 1,315 2,044 3,359
Fire Station #2 13,827 29,748 43,575
Fire Station #3 0 11,103 11,103
Police Station 0 56,707 56,707
Event Center 29,712 20,107 49,819 Total Park Acreage 122.24 35.43 157.66 Subtotals 1,365,833 722,425 2,088,258
Park Name Turf Sq. Ft.* Planter Sq.

Ft.*
Combined Sq.

Ft.

Boulder Ridge 184,048 64,404 248,452
Clark Dominguez 199,338 27,013 226,351
Gayaldo 36,587 42,170 78,757
Joe Hernandez 101,816 30,967 132,783
Night Ridge 124,325 18,443 142,768
Brigham-Hawes 31,355 22,421 53,776
Bolton 62,157 36,715 98,872
Pleasant Valley 99,610 22,620 122,230 Total Park Acreage 63.10 27.74 90.84 Ruhkala 154,563 25,313 179,876
Sonora 162,788 462 163,250
Chris Anderson 18,926 19,251 38,177
Wickman 47,375 38,161 85,536
Willard Park 122,050 54,145 176,195
Pernu 37,914 83,738 121,652
Subtotals 1,382,852 485,823 1,868,675
Total Park Acreage 59.14 7.69 66.82
General Fund Neighborhood Parks & Facilitites
CFD #5 Neighborhood Parks
General Fund Community Parks
CFD #5 Community Parks
Combined Sq.

Ft.

Planter Sq.

Ft.*Turf Sq. Ft.*Park Name
Grand Total - ALL Park Square Footage
Estimated Totals Turf Sq. Ft.* Planter Sq.

Ft.* Total Sq. Ft.*
General Fund -
ALL Parks 2,970,876 891,216 3,862,092
CFD #5 -
ALL Parks 2,353,739 651,994
Estimated Totals Turf Sq. Ft.* Planter Sq.

Ft.* Total Sq. Ft.*
Total Neighborhood Park Square Footage
3,005,733
TotalSq. Ft. 5,324,615 1,543,210 6,867,825
General Fund -
NeighborhoodParks 1,365,833 722,425 2,088,258
CFD #5 -
NeighborhoodParks 1,382,852 485,823 1,868,675
Total Neighborhood
Park Sq. Ft. 2,748,685 1,208,248 3,956,933
Total Community Park Square Footage
Estimated Totals Turf Sq. Ft.* Planter Sq.

Ft.* Total Sq. Ft.*
General Fund -
Community Parks 1,605,043 168,791 1,773,834
CFD #5 -
Community Parks 970,887 166,171 1,137,058
Total Community Park
Sq. Ft. 2,575,930 334,962 2,910,892
G:\Staff Folders\_Jeff S\Mow Contracts\Dominguez\_Bid Park Acres & Square Footage.xlsx 01/31/2023 Alternate Bid #1
Alternate Bid #2
Alternate Bid #3
EXHIBIT A-1
114
All Parks
� CFO 5 Fund
al Fund
..
r-7 Gener
, responsib11ily
L___J
. II is the Contractor
t�act purposes.

Any quantities s��n
f��a�
s
�
1 �o�
t
�
s
�th bidding a nd co n to verify the sq
EXHIBIT A-2
L�,· !•• •
' ■■-•-•-·
··' ···-·"
I
p• · :
!
' ..................... !,, ..... , '7 !!_
_ .. ,, .. •" i
.
........
. '
!, .. ,...

I
i; Q'<'-
i

GRANITE
��!I�� W--"----ffr,�----1¢��
11'�11
'"'!f' l �:�
"'-<;
r.:{' �
c,� � R'<'
//
s��i��
on
/��Her Me��\'�l
k
P.a, ,�'J!I #Jjj
ROCKl fll --0:'. : 0
I �
s� I
s
ra - �
Hk1Rar
.

I :
..
�
... .... ....··, ... ••
..
..
........... ..

NOTTO SCALE
115
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 10

EXHIBIT B

Schedule of Performance

This agreement is for three (3), twelve -month periods, January 1, 2024 – December 31, 2024, January 1, 2025 – December 31, 2025, and January 1, 2026 – December 31, 2026. The performance of this agreement shall be followed as identified in Exhibit A.

116
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

1733390.1 9959-001 11

EXHIBIT C

Schedule of Fees

City shall pay Contractor for the full and complete performance of this contract in the sum of:

Item No. 1 (Period January 1, 2024 – December 31, 2024):

Cost to provide Parks Mow & Landscape Services in the sum of:

Nine Hundred Twenty -Six Thousand, Six Hundred Forty Dollars ($926,640.00), paid in twelve (12) equal payments, subject to adjustments as provided in the Contract.

Item No. 2 (Period January 1, 2025 – December 31, 2025):

Cost to provide Parks Mow & Landscape Services in the sum of:

Nine Hundred Forty -Five Thousand , One Hundred Seventy-Two Dollars and Eighty Cents ($945,172.80), paid in twelve (12) equal payments, subject to adjustments as provided in the Contract.

Item No. 3 (Period January 1, 2026 – December 31, 2026):

Cost to provide Parks Mow & Landscape Services in the sum of:

Nine Hundred Sixty-Four Thousand, Seventy-Six Dollars ($964,072.00), paid in twelve (12) equal payments, subject to adjustments as provided in the Contract. 117
Contract for Services – Parks Mow & Landscape Service, 2024-2026.

Dominguez Landscape Services

EXHIBIT D

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONTRACTOR

By:

118

1 Labor Code Compliance

ATTACHMENT D

LABOR CODE COMPLIANCE

A. City affirmatively identifies this project as a “public work” as that term is defined by Labor Code section 1720, and the project is, therefore, subject to prevailing wages under Labor Code section 1771.

B. Contractor and its subcontractors shall fully comply with all the provisions of the California Labor Code governing the performance of public works contracts including, but not limited to, payment of prevailing wages, limitations on time worked, compliance with apprentice requirements, maintenance of payroll records, posting of wages at job site and prohibitions against discrimination.

Name of Contractor

By: _________________________
Title: ________________________
Address: _____________________

Date: ________________________
119

1 Workers Comp Insurance Cert.

ATTACHMENT E

WORKERS’ COMPENSATION INSURANCE CERTIFICATION
(To be Submitted with Construction Agreement)

TO THE CITY OF ROCKLIN:

The undersigned does hereby certify that he is aware of the provisions of Section 3700 et seq. of the Labor Code which require every employer to be insured against liability for Workmen’s compensation or to undertake self -insurance in accordance with the provisions of said Code, and that he will comply with such provisions before commencing the performance of work on this Contract.

Name of Contractor

By: _________________________
Title: ________________________
Address: _____________________
Date: ________________________
___________________________________________________________________________

PLEASE READ CAREFULLY BEFORE SIGNING

To be signed by authorized corporate officer or partner or individual. If the Contractor is:
(example)

1. An individual using a firm name, sign “John Doe, an individual doing business as “Blank Company.”

2. An individual doing business under his own name, sign: your name only.

3. A co-partnership, sign” “John Doe, and Richard Doe, co-partners doing business as Blank Company, by John Doe, Co-Partner.”

4. A corporation or limited liability company, sign: “Blank Company, by John Doe, Secretary.” (or other title)

5. A joint venture, sign: “Blank Joint Venture, by John Doe, Managing Principal.”

120
121
122
City Council
Staff Report

Subject:

Cooperative Agreements with Caltrans for the I-80/Rocklin Road Interchange and Acceleration Lane
Date:

June 27, 2023
Submitted By:

Justin Nartker, Public Services Director
Matt McClure, Public Services Manager
Department:

Public Services
Recommendation:

A
.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Cooperative Agreement with Caltrans to Add an Additional Westbound On-Ramp Acceleration Lane at Rocklin Road to Interstate 80 and Authorizing the City Manager to Execute the Cooperative Agreement.

Background:

On June 22, 2021, the City Council approved and adopted the 2022-2026 Capital Improvement Plan (CIP) along with the Fiscal Year (FY) 2021/22 Annual Budget, which included the Interstate 80 (I-80)/Rocklin Road Interchange Project, also known as the Rocklin Road/Sierra College Corridor Multimodal Enhancements. This is a multi-year project consists of improving pedestrian and multimodal facilities within the I80/Rocklin Road corridor to promote connectivity between Sierra College and the surrounding communities.

Staff has worked closely with the State Department of Transportation (Caltrans) and as the project progressed, Caltrans determined that a westbound auxiliary lane from Rocklin Road to State Route 65 was necessary and added it to the project scope. An auxiliary lane is also referred to as an acceleration lane. This change in scope requires additional preliminary engineering, public outreach, right-of-way support, and environmental clearance support for the auxiliary lane.

In order to incorporate the additional scope/work, two Cooperative Agreements have been developed. The first agreement is for improved pedestrian and bicycle access, increased movement of people and goods, and enhanced safety. The second agreement adds the Item Number 2.I

123
additional westbound on-ramp acceleration lane at Rocklin Road to Interstate 80. In addition, these agreements identify the responsibilities of the agencies regarding the Project Approval and Environmental Document. The agreements must be executed prior to the start of any additional work.

Fiscal Impact:

There are no additional costs associated with the staff recommendation. The cost of the Project Approval and Environmental Document associated with the design phase is currently funded from the South Placer Regional Transportation Authority funds (240) assigned to this project.

ATTACHMENTS:

1. Resolution A

2. Resolution A Exhibit A - Cooperative Agreement for Access, Movement and Safety

3. Resolution B

4. Resolution B Exhibit A - Cooperative Agreement for Acceleration Lane 124
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE COOPERATIVE AGREEMENT WITH CALTRANS TO IMPROVE INTERSTATE 80/ROCKLIN ROAD INTERCHANGE AND TO IMPROVE PEDESTRIAN AND BICYCLE ACCESS,

INCREASE MOVEMENT OF PEOPLE AND GOODS, AND ENCHANCE SAFETY AND AUTHORIZING

THE CITY MANAGER TO EXECUTE THE COOPERATIVE AGREEMENT
WHEREAS, on June 22, 2021, the City Council of the City of Rocklin approved and adopted the 2022/26 Capital Improvement Plan (CIP) along with the Fiscal Year (FY) 2021/22 Budget which included the Interstate 80/Rocklin Road Interchange Project, also known as the Rocklin Road/Sierra College Corridor Multimodal Enhancements; and WHEREAS, Caltrans has determined that a westbound auxiliary lane from Rocklin Road to State Route 65 was necessary and added it to the project scope which requires additional preliminary engineering, public outreach, right-of-way support, and environmental clearance; and
WHEREAS, this is one of the two Cooperative Agreements that have been developed and is provided to improve pedestrian and bicycle access, increase movement of people and goods, and enhance safety, as well as, identify agencies responsibilities; and WHEREAS, this effort associated with the design is funded out of the South Placer Regional Transportation Authority Funds (SPRTA) (Fund 240) however, there is no additional cost associated with this resolution; and
NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The Cooperative Agreement with Caltrans to Improve Interstate 80/Rocklin Road Interchange and to Improve Pedestrian and Bicycle Access, Increase Movement of People and Goods, and Enhance Safety is approved, and the City Manager is authorized to execute the Cooperative Agreement in substantially the form attached hereto as Exhibit “A.” PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
125
ATTEST:
___________________________
Hope Ithurburn, City Clerk
126

EXHIBIT A
127
Agreement 03-0803
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17 (Created November 18, 2022) i

COOPERATIVE AGREEMENT COVER SHEET
Work Description
TO MODIFY THE EXISTING INTERSTATE 80/ROCKLIN ROAD INTERCHANGE AND TO

IMPROVE PEDESTRIAN AND BICYCLE ACCESS, INCREASE MOVEMENT OF PEOPLE

AND GOODS, AND ENHANCE SAFETY
Contact Information

CALTRANS
Christopher Ladeas, Project Manager
703 B Street
Marysville, CA 95901
Mobile Phone: (530) 701-1305
Email: [email protected]

CITY OF ROCKLIN
Matt McClure, Public Services Manager
3970 Rocklin Road
Rocklin, CA 95677
Office Phone: (916) 625-5277
Email: [email protected]

128
Agreement 03-0803
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17 (Created November 18, 2022) 1 of 22

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Rocklin, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, to modify the existing Interstate 80/Rocklin Road Interchange and to improve pedestrian and bicycle access, increase movement of people and goods, and enhance safety will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the Project Report.

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENTS will be referred to hereinafter as WORK:
• PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
• RIGHT-OF-WAY
• CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process. 129 Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 2 of 22

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations. 130
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 3 of 22

5. The following work associated with this PROJECT has been completed or is in progress:
• CITY completed the Project Initiation Document (Cooperative Agreement No. 03-0491, executed on January 12, 2012).
• CITY completed Project Approval and Environmental Document (PA&ED) (Cooperative Agreement No. 03-0520, executed on January 8, 2013).

6. Following completion of PROJECT, CITY will conduct traffic monitoring of queue lengths for the eastbound off ramp in October and April of each year. CITY will monitor both the AM and PM peak periods for three consecutive days starting on Tuesday of the week. A technical memo describing CITY’s methodology and findings will be prepared and delivered to CALTRANS (Branch Chief, Office of Freeway Operations, First Floor, 3165 Gold Valley Drive, Ranch Cordova, CA 95742), by the end of October and April, respectively, following such traffic monitoring. When it is observed that traffic queuing for the eastbound off ramp reaches 455 feet of the storage length (measured from the left turn stop bar - eastbound storage length is 1,055 feet, please see attached stopping sight distance exhibit) then CITY will immediately initiate the development of the PS&E package to provide the completion of the auxiliary lane along Westbound Interstate 80, from Rocklin Road to State Route 65 and immediately proceed to advertisement and award. The projected onramp volumes for design year 2048 peak hour for the WB I-80 onramp requires the entrance to be 2 general-purpose lanes plus 1 HOV lane per the Ramp Metering Design Manual 2022. There could be the possibility for queueing onto Rocklin Road, by agreeing to not include the HOVPL, CITY assumes risks of queueing on the local streets.

7. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

8. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

9. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds committed in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

10. CITY is the SPONSOR for the WORK in this AGREEMENT. 131
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 4 of 22 Implementing Agency

11. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT. • CITY is the Plans, Specifications, and Estimate (PS&E) IMPLEMENTING AGENCY.

PS&E includes the development of the plans, specifications, and estimate; obtaining any resource agency permits; and the advertisement/award of the construction contract. • CITY is the RIGHT OF WAY IMPLEMENTING AGENCY
RIGHT OF WAY includes coordination with utility owners for the protection, removal, or relocation of utilities; the acquisition of right-of-way interests; and post-construction work such as right-of-way monumentation/recordation, relinquishments/vacations, and excess land transactions. The RIGHT OF WAY component budget identifies the cost of the capital costs of right-of-way acquisition (RIGHT-OF-WAY CAPITAL) and the cost of the staff work in support of the acquisition (RIGHT-OF-WAY SUPPORT). • CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

12. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and approval.

13. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.
132
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 5 of 22 Funding

14. Funding sources, PARTIES committing funds, funding amounts, and invoicing/payment details are documented in the Funding Summary section of this AGREEMENT.

PARTIES will amend this AGREEMENT by updating and replacing the Funding Summary, in its entirety, each time the funding details change. Funding Summary replacements will be executed by a legally authorized representative of the respective PARTIES. The most current fully executed Funding Summary supersedes any previous Funding Summary created for this AGREEMENT.

15. PARTIES will not be reimbursed for costs beyond the funding commitments in this AGREEMENT.

16. Unless otherwise documented in the Funding Summary, overall liability for project costs within a PROJECT COMPONENT, subject to program limitations, will be in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

17. Unless otherwise documented in the Funding Summary, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

18. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid from the funds obligated in the Funding Summary. Costs that are specifically excluded from the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs from funds that are independent of this AGREEMENT.

CALTRANS’ Quality Management

19. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

20. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.
133
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 6 of 22

21. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

22. CITY will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

CEQA/NEPA Lead Agency

23. CITY is the CEQA Lead Agency for the PROJECT.

24. CALTRANS is a CEQA Responsible Agency for the PROJECT.

25. CALTRANS is the NEPA Lead Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

26. PARTIES will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTY’s responsibilities in this AGREEMENT.

27. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

28. The PROJECT requires the following environmental permits/approvals:

ENVIRONMENTAL PERMITS/REQUIREMENTS
National Pollutant Discharge Elimination System (NPDES), State Water Resources Control Board

Plans, Specifications, and Estimate (PS&E)

29. As the PS&E IMPLEMENTING AGENCY, CITY is responsible for all PS&E WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.
134
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 7 of 22

30. CALTRANS will be responsible for completing the following PS&E activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.15.10.xx Quality Management No

31. CITY will prepare Utility Conflict Maps identifying the accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

CITY will provide CALTRANS a copy of Utility Conflict Maps for CALTRANS' concurrence prior to issuing the Notices to Owner and executing the utility agreement. All utility conflicts will be addressed in the PROJECT plans, specifications, and estimate.

32. CITY will determine the cost to positively identify and locate, accommodate, protect, relocate, or remove any utility facilities whether inside or outside the State Highway System right-of- way in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements including but not limited to Freeway Master Contracts.

RIGHT-OF-WAY

33. As the RIGHT-OF-WAY IMPLEMENTING AGENCY, CITY is responsible for all RIGHT- OF-WAY WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

34. CALTRANS will be responsible for completing the following RIGHT-OF-WAY activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.25.10.xx Quality Management No

35. The selection of personnel performing RIGHT-OF-WAY WORK will be in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements.
135
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 8 of 22

36. CITY will make all necessary arrangements with utility owners for the timely accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

37. CITY will provide CALTRANS a copy of conflict maps, relocation plans, proposed notices to owner, reports of investigation, and utility agreements (if applicable) for CALTRANS' concurrence prior to issuing the notices to owner and executing the utility agreement. All utility conflicts will be fully addressed prior to Right-of-Way Certification and all arrangements for the protection, relocation, or removal of all conflicting facilities will be completed prior to construction contract award and included in the PROJECT plans, specifications, and estimate.

38. CITY will provide a land surveyor licensed in the State of California to be responsible for surveying and right-of-way engineering. All survey and right-of-way engineering documents will bear the professional seal, certificate number, registration classification, expiration date of certificate, and signature of the responsible surveyor.

39. CITY will hear and adopt Resolutions of Necessity when authorized to do so by law or will work with local agencies having jurisdiction and authorized under the law to hear and adopt Resolutions of Necessity.

CITY will conduct and document Condemnation Evaluation Meetings and Condemnation Panel Review Meetings as required in accordance with CALTRANS policy and guidance.

CALTRANS will be notified in advance of any Condemnation Evaluation Meetings and Condemnation Panel Review Meetings.

40. If CITY acquires any right-of-way to be incorporated into the State Highway System, CITY will first acquire in its own name.

No right-of-way will be acquired in CALTRANS' name.

Title to the State Highway System right-of-way will ultimately be vested in the State.

CALTRANS’ acceptance of title will occur after the Right-of-Way Closeout activities are complete.
136
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 9 of 22

41. CITY will utilize a public agency currently qualified by CALTRANS or a properly licensed consultant for all RIGHT-OF-WAY activities. A qualified right-of-way agent will administer all right-of-way consultant contracts.

CITY will submit a draft Right-of-Way Certification to CALTRANS six weeks prior to the scheduled Right-of-Way Certification milestone date for review.

CITY will submit a final Right-of-Way Certification to CALTRANS for approval prior to the advertising the construction contract.

42. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

43. CALTRANS’ acceptance of right-of-way title is subject to review of an Updated Preliminary Title Report provided by CITY verifying that the title is free of all encumbrances and liens.

Upon acceptance, CITY will provide CALTRANS with a Policy of Title Insurance in CALTRANS’ name.

44. Right-of-way conveyances must be completed prior to WORK completion unless PARTIES mutually agree to other arrangements in writing.

CONSTRUCTION

45. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

46. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.20.10.xx Quality Management No

47. CITY will include a Disadvantaged Business Enterprise (DBE) utilization goal in the PROJECT construction contract(s) in accordance with the Local Assistance Procedures Manual. CITY will award the construction contract to the lowest responsive bidder who makes a Good Faith Effort to meet the DBE goal.
137
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 10 of 22

48. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:
• CALTRANS accepts the final plans, specifications, and estimate • CALTRANS accepts the Right-of-Way Certification
• Any new or amended maintenance agreements required for the WORK are executed.

49. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

50. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

51. If the lowest responsible construction contract bid is greater than the funding commitment to CONSTRUCTION CAPITAL, PARTIES must agree in writing on a course of action within fifteen (15) working days. If no agreement is reached within fifteen (15) work days the IMPLEMENTING AGENCY will not award the construction contract.

52. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:
• The payment and performance bonds
• The CONSTRUCTION Quality Management Plan

53. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

54. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. In accordance with these regulations CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests. 138
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 11 of 22

55. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

56. CITY will implement changes to the construction contract through Change Orders. PARTIES will review and concur on all Change Orders over $50,000.

57. CALTRANS will review and concur with:
• Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation. • The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

58. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

59. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System. 139
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 12 of 22

60. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:
• Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.
• CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

61. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

62. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of “As- Built” plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User’s Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer’s name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer’s signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed. 140
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 13 of 22 Schedule

63. PARTIES will manage the WORK schedule to ensure the timely use of committed funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

64. The IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTIES with a final report of the WORK completed.

Additional Provisions
Standards

65. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
• CADD Users Manual
• CALTRANS policies and directives
• Plans Preparation Manual
• Project Development Procedures Manual (PDPM)
• Workplan Standards Guide
• Standard Environmental Reference
• Highway Design Manual
• Right of Way Manual
• Stewardship and Oversight Agreement
• Construction Manual
• Construction Manual Supplement for Local Agency Resident Engineers • Local Agency Structure Representative Guidelines
• Encroachment Permit Manual

141
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 14 of 22 Noncompliant Work

66. CALTRANS retains the right to reject noncompliant WORK. CITY agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

Qualifications

67. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

68. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

69. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents, and utility owners will not work within the SHS right-of-way without an encroachment permit which specifically allows them to do so. CALTRANS will provide encroachment permits to CITY at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

70. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

71. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.
142
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 15 of 22 Disclosures

72. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 7921.505(c)(5) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

73. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

74. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

75. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.

76. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the existing State Highway System right-of-way with funds that are independent of the funds committed in this AGREEMENT.
143
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 16 of 22

77. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way with funds that are independent of the funds committed in this AGREEMENT.

78. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM‑2 MANAGEMENT within the PROJECT limits.

CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement.

CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

79. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

80. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle, or litigate claims arising from the WORK without concurrence from the other PARTY.

81. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

82. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.
144
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 17 of 22 Accounting and Audits

83. PARTIES will maintain and will ensure that any consultant hired by PARTIES to participate in WORK will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings.

84. PARTIES will maintain and make available to each other all WORK-related documents, including financial data, during the term of this AGREEMENT.

PARTIES will retain all WORK-related records for three (3) years after the final voucher.

PARTIES will require that any consultants hired to participate in the WORK will comply with this Article.

85. PARTIES have the right to audit each other in accordance with generally accepted governmental audit standards.

CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and CITY will have access to all WORK -related records of each PARTY, and any consultant hired by a PARTY to participate in WORK, for audit, examination, excerpt, or transcription.

The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation.

The auditing PARTY will be permitted to make copies of any WORK-related records needed for the audit.

The audited PARTY will review the draft audit, findings, and recommendations, and provide written comments within thirty (30) calendar days of receipt.

Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit.

Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the process described in the General Conditions section of this AGREEMENT.

86. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

87. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.
145
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 18 of 22 Interruption of Work

88. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

89. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgements and Settlements

90. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

91. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

92. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

93. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

Environmental Compliance

94. If during performance of WORK additional activities or environmental documentation is necessary to keep the PROJECT in environmental compliance, PARTIES will amend this AGREEMENT to include completion of those additional tasks.

GENERAL CONDITIONS

95. All portions of this AGREEMENT, including the Recitals Section, are enforceable. 146
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 19 of 22 Venue

96. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

97. All CALTRANS’ obligations and commitments under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

98. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

99. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.
147
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 20 of 22 Non-parties
100. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.
101. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance
102. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.
103. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults
104. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution
105. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first. 148
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 21 of 22 PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located. 106. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage
107. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

149
Agreement 03-0803
Project No. 0312000185
Project Development Agreement 2017-02-17 (Created November 18, 2022) 22 of 22

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Greg Wong
Deputy District Director
D3 Program, Project and Asset Management

Verification of funds and authority:

District Project Control Officer

Certified as to financial terms and policies:

Nadine Karavan
HQ Accounting Supervisor

CITY OF ROCKLIN

Aly Zimmermann
City Manager

Attest:

Hope Ithurburn
City Clerk

Approved as to form and procedure:

Sheri Chapman
City Attorney

150
AGREEMENT 03 - 0803
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17 (Created November 18, 2022) FUNDING SUMMARY NO. 01

FUNDING TABLE
v. 122
IMPLEMENTING AGENCY CITY CITY CITY
Source Party Fund Type PS&E
R/W

SUPPORT
R/W

CAPITAL
CONST.

SUPPORT
CONST.

CAPITAL Totals
STATE CALTRANS State ATP 0 0 0 0 12,000,000 12,000,000
STATE CALTRANS State LPP 0 0 0 0 5,150,000 5,150,000
LOCAL CITY Local 1,850,000 600,000 3,200,000 2,200,000 5,350,000 13,200,000 Totals 1,850,000 600,000 3,200,000 2,200,000 22,500,000 30,350,000

151
FUNDING SUMMARY No. 01 AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created November 18, 2022)

SPENDING SUMMARY
v 22121
PS&E R/W Support R/W CAPITAL CONST. SUPPORT CONST.

CAPITAL
Fund Type CALTRANS CITY CALTRANS CITY CITY CALTRANS CITY CITY Totals State ATP 0 0 0 0 0 0 0 12,000,000 12,000,000
State LPP 0 0 0 0 0 0 0 5,150,000 5,150,000
Local 0 1,850,000 0 600,000 3,200,000 0 2,200,000 5,350,000 13,200,000 Totals 0 1,850,000 0 600,000 3,200,000 0 2,200,000 22,500,000 30,350,000

152
FUNDING SUMMARY No. 01 AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created April 6, 2023) Funding

1. If there are insufficient funds available in this AGREEMENT to place the PROJECT right-of-way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY will fund these activities until such time as PARTIES amend this AGREEMENT.

That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process.

2. If there are insufficient funds in this AGREEMENT to implement the obligations and responsibilities of this AGREEMENT, including the applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTY accepts responsibility to fund their respective WORK until such time as PARTIES amend this AGREEMENT.

Each PARTY may request reimbursement for these costs during the amendment process.

3. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds administered by CALTRANS are subject to the current Program Functional Rate. All other funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically.

4. If the WORK is funded with state or federal funds, any PARTY seeking CALTRANS reimbursement of indirect costs must submit an indirect cost rate proposal and central service cost allocation plan (if any) in accordance with Local Assistance Procedures Manual, 2 CFR, Part 200 and Chapter 5. These documents are to be submitted annually to CALTRANS’ Audits and Investigations for review and acceptance prior to CALTRANS’ reimbursement of indirect costs.

5. Travel, per diem, and third-party contract reimbursements for WORK are to be paid from the funds in this AGREEMENT only after the contractor performs the work and incurs said costs.
153
AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created November 18, 2022) Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Human Resources (CalHR) rules current at the effective date of this AGREEMENT.

If CITY invoices for rates in excess of CalHR rates, CITY will fund the cost difference and reimburse CALTRANS for any overpayment.

6. In accordance with the CALTRANS Federal-Aid Project Funding Guidelines, PARTIES must obtain approval from the Federal Highway Administration prior to any PROJECT funding changes that that will change the federal share of funds.

7. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC.

Invoicing and Payment

8. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, CITY will pay invoices within five (5) calendar days of receipt of invoice.

9. If CITY has received EFT certification from CALTRANS, then CITY will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.

10. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

11. If an executed Program Supplement Agreement (PSA) or STIP Planning, Programming, and Monitoring Program Fund Transfer Agreement (PPM) exists for this PROJECT then CITY will abide by the billing and payment conditions detailed for the fund types identified in the PSA or PPM.

12. If CALTRANS reimburses CITY for any costs later determined to be unallowable, CITY will reimburse those funds.
154
AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created November 18, 2022) Plans, Specifications, and Estimate (PS&E)

13. No invoicing or reimbursement will occur for the PS&E PROJECT COMPONENT.

RIGHT-OF-WAY Support

14. No invoicing or reimbursement will occur for the R/W SUPPORT PROJECT COMPONENT.

RIGHT-OF-WAY Capital

15. No invoicing or reimbursement will occur for the R/W CAPITAL PROJECT COMPONENT.

CONSTRUCTION Support

16. No invoicing or reimbursement will occur for the CONSTRUCTION SUPPORT PROJECT COMPONENT.

CONSTRUCTION Capital

17. CITY will invoice and CALTRANS will reimburse for actual costs incurred and paid.

155
FUNDING SUMMARY No. 01 AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created November 18, 2022)

CLOSURE STATEMENT INSTRUCTIONS

1. Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?

YES / NO

2. Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?

YES / NO

3. Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?

YES / NO

4. If construction is involved, did the CALTRANS District Project Manager verify that all claims and third-party billings (utilities, etc.) have been settled before termination of the AGREEMENT?

YES / NO

5. Did PARTIES complete and transmit the As-Built Plans, Project History File, and all other required contract documents?

YES / NO

If ALL answers are “YES”, this form may be used to TERMINATE this AGREEMENT. 156
AGREEMENT 03 - 0803
Project No. 0312000185

Project Development Agreement 2017-02-17 (Created November 18, 2022)

CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 03-0803 and any amendments to the agreement. The final signature date on this document terminates agreement 03-0803 except survival articles. All survival articles in agreement 03-0803 will remain in effect until expired by law, terminated or modified in writing by the PARTIES’ mutual agreement, whichever occurs earlier.

The people signing this agreement have the authority to do so on behalf of their public agencies.

By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Deputy District Director
D3 Program, Project and Asset Management

Date:

Certified as to all financial
obligations/terms and policies

District Project Control Officer

Date:

CITY OF ROCKLIN

City Manager

Date:

157
NOTES:
· The green indicates the queue length in the opening year models, · The pink is the additional length that the queues could reach before the trigger is reached. · The cyan circle indicates the stopping sight distance of 645' starting at station 19+00 of the "R02" alignment.
· The trigger is based off a 65 mph speed coming off the freeway at the gore, the Stopping Sight Distance is 645' and we proposed the trigger be reached at station 25+00 off of the “R02” alignment, this allows for roughly 600' of stopping distance from the gore (between 60-65 mph SSD).
· Because of the curvature of the alignment, this location allows for the back of a queue to be present in enough time for vehicles to stop based on the standard SSSD in the Green Book.

Exhibit A - Stopping Sight Distance
158
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE COOPERATIVE AGREEMENT WITH CALTRANS TO ADD AN ADDITIONAL WESTBOUND ON-RAMP ACCELERATION LANE AT ROCKIN ROAD TO INTERSTATE 80 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE COOPERATIVE AGREEMENT WHEREAS, on June 22, 2021, the City Council of the City of Rocklin approved and adopted the 2022/26 Capital Improvement Plan (CIP) along with the Fiscal Year (FY) 2021/22 Budget which included the Interstate 80/Rocklin Road Interchange Project, also known as the Rocklin Road/Sierra College Corridor Multimodal Enhancements; and WHEREAS, Caltrans has determined that a westbound auxiliary (also known as acceleration) lane from Rocklin Road to State Route 65 was necessary and added it to the project scope which requires additional preliminary engineering, public outreach, right-of-way support, and environmental clearance; and
WHEREAS, this is one of the two Cooperative Agreements that have been developed and is provided to an add additional westbound on-ramp acceleration (also known as auxillary) lane at Rocklin Road to Interstate 80 and identifies responsibilities of the agencies; and WHEREAS, this effort associated with the design is funded out of the South Placer Regional Transportation Authority Funds (SPRTA) (Fund 240) however, there is no additional cost associated with this resolution; and
NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. the Cooperative Agreement with Caltrans to Add an Additional Westbound On-Ramp Acceleration Lane at Rocklin Road to Interstate 80 is approved, and the City Manager is authorized to execute the Cooperative Agreement substantially the form attached hereto as Exhibit “A.”
PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
___________________________
Hope Ithurburn, City Clerk
159

EXHIBIT A
160
Agreement 03-0811
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17 (Created November 22, 2022) i

COOPERATIVE AGREEMENT COVER SHEET
Work Description

TO ADD AN ADDITIONAL WESTBOUND ON-RAMP ACCELERATION LANE AT ROCKLIN ROAD TO INTERSTATE 80
Contact Information

CALTRANS
Christopher Ladeas, Project Manager
703 B Street
Marysville, CA 95901
Mobile Phone: (530) 701-1305
Email: [email protected]

CITY OF ROCKLIN
Matt McClure, Public Services Manager
3970 Rocklin Road
Rocklin, CA 95677
Office Phone: (916) 625-5277
Email: [email protected]
161
Agreement 03-0811
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 1 of 15

City of Rocklin, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, to add an additional westbound on-ramp acceleration lane at Rocklin Road to Interstate 80 will be referred to hereinafter as PROJECT. The PROJECT scope of work will be defined Project Report.

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENT will be referred to hereinafter as WORK:
 PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process. 162
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 2 of 15

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

5. No PROJECT deliverables have been completed prior to this AGREEMENT.

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds obligated in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. CITY is the SPONSOR for the WORK in this AGREEMENT.
163
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 3 of 15 Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT.  CITY is the Project Approval and Environmental Document (PA&ED) IMPLEMENTING AGENCY.

PA&ED includes the completion of the Final Environmental Document and the Project Report (documenting the project alternative selection).

11. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and approval.

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. The WORK does not use funds administered by CALTRANS. PARTIES will amend this AGREEMENT should this condition change.

14. Each PARTY is responsible for the costs they incur in performing the WORK.

CALTRANS’ Quality Management

15. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

16. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.
164
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 4 of 15

17. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

18. CITY will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

19. CITY, including any employee, agent, consultant or sub-consultant retained by the CITY, shall implement uniform document control policies necessary to retain all records and electronically stored information associated with the WORK, including but not limited to those records identified in California Public Resources Code, Section 21167.6, and including email and attachments, in a manner consistent with the CALTRANS Uniform Filing System and the “Final Caltrans Environmental Records Retention Policy”, available at https://dot.ca.gov/- /media/dot-media/programs/environmental-analysis/documents/nepa-recordretention-policy- final-a11y.pdf. These records, along with an index of the records, shall be provided to CALTRANS within 60 days of CALTRANS’ written request.

20. The cost of CALTRANS’ quality management work is to be borne by CALTRANS.

CEQA Lead Agency

21. CITY is the CEQA Lead Agency for the PROJECT.

22. CALTRANS is a CEQA Responsible Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

23. CITY will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to CITY's responsibilities in this AGREEMENT.

24. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT. 165
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 5 of 15

25. It is expected that the PROJECT requires the following environmental permits/approvals:

ENVIRONMENTAL PERMITS/REQUIREMENTS
National Pollutant Discharge Elimination System (NPDES), State Water Resources Control Board Project Approval and Environmental Document (PA&ED)

26. As the PA&ED IMPLEMENTING AGENCY, CITY is responsible for all PA&ED WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

27. CALTRANS will be responsible for completing the following PA&ED activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.10.10.xx Quality Management

28. Any PARTY preparing environmental documentation, including studies and reports, will ensure that qualified personnel remain available to help resolve environmental issues and perform any necessary work to ensure that the PROJECT remains in environmental compliance.

California Environmental Quality Act (CEQA)

29. The CEQA Lead Agency will determine the type of CEQA documentation and will cause that documentation to be prepared in accordance with CEQA requirements.

30. Any PARTY involved in the preparation of CEQA documentation will prepare the documentation to meet CEQA requirements and follow the CEQA Lead Agency’s standards that apply to the CEQA process.

31. CALTRANS is a CEQA Responsible Agency for the PROJECT and is responsible for review, comment, and concurrence on all environmental documentation (including, but not limited to, studies, reports, public notices, and public meeting materials, determinations, administrative drafts, and final environmental documents) at appropriate stages of development prior to approval and public availability.
166
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 6 of 15

32. Any PARTY preparing any portion of the CEQA documentation, including any studies and reports, will submit that portion of the documentation to the CEQA Lead Agency for review, comment, and approval at appropriate stages of development prior to public availability.

33. If the CEQA Lead Agency makes any changes to the CEQA documentation, the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to the CEQA Lead Agency’s approval at appropriate stages of development prior to public availability.

34. If the CEQA Lead Agency makes any changes to CEQA-related public notices, then the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to publication and circulation.

35. The CEQA Lead Agency will attend all CEQA-related public meetings.

36. If a PARTY who is not the CEQA Lead Agency holds a public meeting about the PROJECT, that PARTY must clearly state its role in the PROJECT and the identity of the CEQA Lead Agency on all meeting publications. All meeting publications must also inform the attendees that public comments collected at the meetings are not part of the CEQA public review process.

That PARTY will submit all meeting advertisements, agendas, exhibits, handouts, and materials to the CEQA Lead Agency for review, comment, and approval at least ten (10) working days prior to publication or use. If that PARTY makes any changes to the materials, it will allow the CEQA Lead Agency to review, comment on, and approve those changes at least three (3) working days prior to the public meeting date.

The CEQA Lead Agency maintains final editorial control with respect to text or graphics that could lead to public confusion over CEQA-related roles and responsibilities.

Schedule

37. PARTIES will manage the WORK schedule to ensure the timely use of obligated funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks. 167
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 7 of 15 Additional Provisions
Standards

38. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
 CADD Users Manual
 CALTRANS policies and directives
 Plans Preparation Manual
 Project Development Procedures Manual (PDPM)
 Workplan Standards Guide
 Standard Environmental Reference
 Highway Design Manual
Qualifications

39. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

40. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

41. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents and utility owners will not work within the SHS right-of-way without an encroachment permit issued in their name. CALTRANS will provide encroachment permits to CITY, their contractors, consultants, and agents at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

42. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.
168
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 8 of 15 Protected Resources

43. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

44. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 6254.5(e) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

45. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

46. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

47. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.
169
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 9 of 15

48. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS, independent of the PROJECT will pay, or cause to be paid, the cost of HM-1 MANAGEMENT related to HM-1 found within the existing State Highway System right-of- way.

49. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY, independent of the PROJECT, will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way.

50. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM2 MANAGEMENT within the PROJECT limits.

51. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

52. CITY may accept, reject, compromise, settle, or litigate claims of any consultants or contractors hired to complete WORK without concurrence from the other PARTY. 170
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 10 of 15

53. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

54. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

55. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

56. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

57. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

58. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgements and Settlements

59. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

60. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

61. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT. 171
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 11 of 15 Project Files

62. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

GENERAL CONDITIONS

63. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

64. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

65. All CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

66. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.
172
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 12 of 15

67. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

68. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.

69. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance

70. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

71. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults

72. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution. 173
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 13 of 15 Dispute Resolution

73. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.

74. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage

75. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis- Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.
174
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 14 of 15 When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.
175
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 15 of 15

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Greg Wong
Deputy District Director
D3 Program, Project and Asset Management
Verification of funds and authority:

District Project Control Manager

CITY OF ROCKLIN
Aly Zimmermann
City Manager
Attest:

Hope Ithurburn
City Clerk
Approved as to form and procedure:

Daniel Cucchi
Interim City Attorney
176
Agreement 03-0811
Project No. 0312000185
EA 2F960
03-PLA-80-5.6/6.6
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 1 of 2

CLOSURE STATEMENT INSTRUCTIONS

1. Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?

YES / NO

2. Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?

YES / NO

3. Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?

YES / NO

4. If construction is involved, did the CALTRANS District Project Manager verify that all claims and third party billings (utilities, etc.) have been settled before termination of the AGREEMENT?

YES / NO

5. Did PARTIES complete and transmit the As-Built Plans, Project History File, and all other required contract documents?

YES / NO
If ALL answers are “YES”, this form may be used to TERMINATE this AGREEMENT. 177
Agreement 03-0811
Project No. 0312000185
Project Development Agreement 2017-02-17/IQA (Created November 22, 2022) 2 of 2

CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 03-0811 and any amendments to the agreement. The final signature date on this document terminates agreement 03-0811 except survival articles. All survival articles in agreement 03-0811 will remain in effect until expired by law, terminated or modified in writing by the PARTIES’ mutual agreement, whichever occurs earlier.

The people signing this agreement have the authority to do so on behalf of their public agencies.

By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Deputy District Director
D3 Program, Project and Asset Management
Date:

CITY OF ROCKLIN
City Manager
Date:
178
City Council
Staff Report

Subject:

Updated Quality Assurance Program Manual for use on Federally Funded Project
Date:

June 27, 2023
Submitted By:

Justin Nartker, Director of Public Services
Department:

Public Services
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting the Quality Assurance Program (QAP) Manual for Use on Federally Funded Capital Improvement Projects.

Background:

California Department of Transportation (Caltrans) requires that local agencies use an approved QAP on all Federally Funded projects. The QAP is a sampling and testing program that provides assurance that the workmanship and materials incorporated into the City’s Capital Improvement Projects are in conformance with the contract specifications. Caltrans requires that local agencies update, approve and/or re-adopt their QAP manual every 5 years.

The QAP has been updated to include current Caltrans Standards.

On June 26, 2018, the City Council adopted Resolution No. 2018-161, adopting the QAP manual currently being used on all Federally Funded projects. The proposed updated QAP (Attachment 2) is presented for City Council consideration, and will be in effect from Jul 1, 2023, to June 30, 2028.

Fiscal Impact:

There is no fiscal impact to the staff recommendation, as testing efforts are included in all roadway projects.

Item Number 2.J

ATTACHMENTS:

1. Resolution

2. Resolution - Exhibit A (QAP Manual)
179
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND ADOPTING THE UPDATED CONSTRUCTION QUALITY ASSURANCE

PROGRAM (QAP) FOR USE ON ALL FEDERALLY FUNDED PROJECTS
The City Council of the City of Rocklin does resolve as follows:

WHEREAS, Caltrans requires local agencies to update, approve and/or re- adopt their Quality Assurance Program (QAP) manual every 5 years; and WHEREAS, The City of Rocklin previously updated and approved its QAP manual on June 26, 2018, Resolution 2018-161; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council of the City of Rocklin hereby approves and re- adopts the Quality Assurance Program (QAP) attached hereto as “Exhibit A” and by their reference incorporated herein.

PASSED AND ADOPTED this 27th day of June, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
180

Page 1 ends

Rocklin City CouncilJune 27, 2023

Rocklin City Council
June 27, 2023