Roseville City Council
October 1, 2025

3 Service Level Agreement

F. Service Maintenance

• Maintenance periods may periodically result in the Service Offerings being Unavailable to you.

Downtime falling within scheduled routine or planned maintenance is Scheduled Downtime and is not eligible for ServiceCredits.
• Emergency maintenance may have less than a 24-hour notification period. Emergency maintenance may be performed at any time, with or without notice as deemed necessary by Axon. Emergency maintenance falling outside scheduled routine or planned maintenance is eligible for Service Credits.
• Axon will make available updates as released by Axon to the Axon Cloud Services. The Customer is responsible for maintaining the computer equipment and internet connections necessary for use of Axon Cloud Services.

F.1 Planned Maintenance
Axon may schedule and plan maintenance windows outside of the timeframes detailed in “Scheduled Routine Maintenance”.

F.2 Scheduled Routine Maintenance: We encourage you to review the most current version of the Axon Cloud Services Maintenance Schedule by visiting:
https://www.axon.com/products/axon-evidence/maintenance-schedule.

F.3 Emergency Maintenance
Patches and emergency releases are used to deliver ad-hoc application fixes and are typically seamless to customers. Whenever possible, patches and emergency releases are deployed during off-peak hours and without Downtime. Emergency releases are conducted on an as-needed basis and can occur any day of the week.

F.4 Notification of Maintenance
Notification of upcoming routine maintenance is not provided in advance unless there has been a change to the Scheduled Routine Maintenance. Approximately one (1) week prior to the routine maintenance, release notes are provided to Axon Evidence customer administrators.

If planned maintenance is required, Axon will communicate via email to Axon Evidence Customer administrators at least one (1) week in advance.

In the event of scheduled routine or planned maintenance that requires customer action (e.g. updating network settings), Axon will communicate via email at least sixty (60) days prior to the maintenance. Please Note: If emergency maintenance that requires customer action is necessary, Customers may be notified less than one (1) week in advance.

G. Axon Device Firmware Updates
Firmware updates and enhancements to Axon devices are pushed from Axon Cloud Services.

Customer interaction is not required. Updates are retrieved, installed and validated during the normal device charging and data transfer process. Firmware updates are systemically rolled out to customers in waves.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

4 Service Level Agreement

2. Customer Support Response Commitment

Axon has implemented Incident response policies and practices for Axon devices and Axon Cloud Services, which follow industry best practice standards. Axon reserves the right to change the terms of these response policies.

A. Definitions
• “Business Day” means Monday to Friday 09:00-17:00 based on your location, excluding public holidays
• “BOD” means the Board of Directors
• “Incident” means a fault related to an Axon product or Axon Cloud Services experienced by the Customer.
• “Targeted Response Time” means the target timeframe for Axon to respond to Customer and/or escalate the Incident within the “Axon Customer SupportSolution”. • “Targeted Resolution Time” means the target timeframe for the full resolution of the Incident. It excludes time delays caused by Customer or third parties outside of Axon’s reasonable control. • “Workaround” means a method for overcoming an Incident allowing the Customer to operate the core function of Axon devices and/or Axon Cloud Services. • “Incident Classification“for incidents (unplanned outages), the ticket is classified as an "incident"
B. Technical support Service Scope
The following Comprehensive Support Services are covered by this Agreement:
• Telephone, E-mail and Web Conferencing tool (Zoom) based remote desktop assistance during regular business hours.
• Assistance to the customer depending on the Error Severity Level (See ESL Definition below) to troubleshoot the purchased equipment to determine if hardware or software is defective when they are under support warranty.
• If Axon hardware is deemed to be defective, the customer will be requested to return the hardware as soon as possible via the RMA process (Section 3) who will diagnose, repair, and return the hardware.
• Axon will maintain case record tracking of all customer issues. • Emergency Onsite assistance (extra costs apply) depending on the Severity Level. • Axon support will be available 24/7/365 for all severity 1 and severity 2 technical and product related issues and for major incidents. All severity 3-5 issues submitted, out of core business hours, over the weekend or Public Holidays will be addressed on the next business day. If the severity is unknown by the users at the time of the issue, Technical support will help assign a severity during troubleshooting.
• Unless otherwise specified, 24/7/365 support is provided in English

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

5 Service Level Agreement

C. Customer Requirements
Customer responsibilities and/or requirements to obtain quick, professional, comprehensive support from Axon include:
• Reasonable availability of customer representative(s) when resolving a service-related incident or request.
• Provide all necessary cooperation and all necessary access to such information as may be required by Axon Support, to render the Services, including but not limited to customer’s data, security access information, and configuration services.
• A prompt and complete description of issues when encountered, including software, hardware, or other if known
• Redaction of sensitive footage, audit logs, screenshots to allow for escalation to engineering or product for troubleshooting purposes.

D. Service Availability
Coverage parameters specific to the service(s) covered in this Agreement are as follows:
• Telephone support: Please refer to Telephone support table below  Calls received out of office hours are forwarded to our follow the sun service who who support our real time operations 24/7.
 Customer calls may be picked up by non-residents of the origin of the call. If there are any compliance concerns around data sovereignty, customers are required to specify any concerns during the call to ensure calls can be routed to a resident of the country where the agency is located.
• Email support: Monitored 09:00 to 17:00 Monday – Friday (based on your geography)  Emails received outside of office hours will be collected and generally monitored and best efforts are made, however contacting the customer cannot be guaranteed until the next working day.
 If the transfer of audit logs, sensitive video footage, or other sensitive information to an Axon representative located outside the geographical origin of the call is necessary for technical support, permission will be requested prior to sharing any information. • Onsite support can be arranged for issues requiring direct assistance and where an internal representative not available, will involve additional costs on a per day basis with travel, travel days, lodging, and meal expenses if not included in your contract • SLAs for incidents requiring onsite assistance may vary based on site availability, access, representative availability on site. If SLAs are not met due to events out of Axon’s control, Service credits will not apply on any breached targets
• Unless otherwise specified in your contract, all out of hours support is provided in English via email and telephone.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

6 Service Level Agreement

E. Axon Support Channels
Axon Resource Centre: https://my.Axon.com
Email: [email protected]
Telephone Support:

Country Phone Number Hours of operation
(local time)
United States +1 (800) 978 2737 (Opt 4) 09:00-17:00
United Kingdom +44 (1327) 709 666 09:00-17:00
Australia +61 (1800) 512 069 09:00-17:00
New Zealand +1 (800) 978 2737 09:00-17:00
France +33 (800) 911 202 09:00-17:00
Germany +49 (800) 555 2966 09:00-17:00
Switzerland +49 (800) 555 2966 09:00-17:00
Austria +49 (800) 555 2966 09:00-17:00
Italy +39 (645) 251 001 09:00-17:00
Spain +34 (914) 102 299 09:00-17:00
Other countries On request On request
F. Incident Classifications and Response Times

a. Table below outlines the targeted response and resolution times across different Severity levels. b. Relief Time means either Axon have resolved the issue or provide a suitable workaround to allow business to continue. Customer shall reasonably self-diagnose each Incident and recommend to Axon an appropriate severity level designation. Axon shall validate your severity level designation or notify you of a proposed change to a higher or lower level with justification for the proposal.

In the event of a conflict regarding the appropriate severity level designation, each party shall promptly escalate such conflict to its management team for resolution through consultation between the parties’ management, during which time the parties shall continue to handle the Incident support in accordance with Axon’s severity level designation. In the rare case a conflict requires a management discussion, both parties shall be available within one hour of the escalation.
c. Resolution of hardware related faults will be immediate if Axon Body camera devices are hot swapped and then replenished back into contingency stock through Axon’s RMA process. d. For Customers with different levels of Incident classification such as Critical, High, Medium and Low, Axon will recognize this and map your severity levels against Axon’s severity levels based on the targeted response time and resolution time closest representative timeframe For example, if Critical has a resolution time of 2 hours, it will be classed as Severity 1. If High has a resolution time of 24 hours, it will be classed as Severity 2.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

7 Service Level Agreement

Incident
Classification

Description
Targeted
Response
Time
Targeted
Relief
Time
Targeted
Resolution
Time
Customer Response
Commitment
Severity 1
- Business critical function is
down
- Material impact to Customer's
business
- No Workaround exists
Less than 1
hour
Less than 1
Hour
Less than 24
hours
Customer shall remain
accessible by phone for
troubleshooting from the time
a Severity 1 issue is logged
until such time as it is
resolved.

Severity 2
- Business critical function is
impaired or degraded
- There are time- sensitive
issues that materially impact
ongoing production
- Workaround exists, but it is only
temporary
1 Business
Day
Less than 48
hours
Less than 2
weeks
Customer shall remain
accessible by phone or other
electronic means for
troubleshooting from the time
a Severity 2 issue is logged
until such time as it is
resolved.

Severity 3
- Non-critical function down or
impaired
- Does not have significant
current production impact
- Performance is degraded
1 Business
Day
Mutually agreed
timeframe based
on prioritization
Severity 4 General Customer Enquiry 2 business
days No confirmed resolution

Severity 5
- Feature Request
- Cosmetic Issue
2 business
days No confirmed resolution

*For Severity 1 and 2 Issues, a phone call report of the issue Is necessary to meet the targeted response time **If a future date for resolution is provided, update communication will cease except. the resolution to your issue which will be fixed in the next firmware update on XX/XX/XXXX
*** If the request is related to a Feature Request/Enhancement the support case will be closed once the feedback has been passed to Axon Production Management
**** Frequency of updates refers to the updates that Axon will provide to the Customer Relief Time means either Axon has resolved the issue or provided a suitable workaround to allow business to continue.

G. Incident Lifecycle Management
G.1 Incident Lifecycle
All incidents will move through the following stages. Only Sev 1 and Sev 2 incidents will include a Root Cause Analysis
• Active - Detected
• Active - Under Investigation
• Active - Mitigation in Progress
• Mitigated
• Mitigations are verified successful
• Resolved
• RCA Reviewed
• Closed
Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

8 Service Level Agreement

G.2 Notification overview
Every incident has a Customer Support Point of contact who is responsible for handling the dissemination of potential threats and actual incidents. This person works with all stakeholders to get the information they need to notify customers of any incidents or threats. The frequency of notifications is defined by the severity. All incidents will have an initial response, follow up, and resolution based on agreed SLAs

G.3 Severity response communication method
Sev 1 and Sev 2
The primary communication mechanism will be via email. All incidents will have an initial response, follow up, and resolution based on agreed SLAs
Sev 3
The preferred communication mechanism for Sev 3 incidents will be either via a banner in the app or via email. Customer Support PoC will determine the means and content of the communication. If only a single customer is affected, an appointed member of Axon will contact the agency directly via email or phone, whereas if the impact is wider, utilizing the banner or a group email will be more applicable. All incidents will have an initial response, follow up, and resolution based on Axon’s incident response SLAs G.4 Notification data
Axon will provide a breakdown of the issue, including but not limited to:
• Outage/degradation start time
• Outage/degradation end time
• Root cause
• Fixes put in place
Users must be configured as admins in evidence.com and whitelist Axon to ensure successful delivery of email notifications. If any custom roles have been enabled in your organisation, users must have the required notification feature flags enabled in their applicable role.

G.5 Post mortem process
As part of our governance, a full investigation will be completed to determine the root cause of the failings and users will be notified of the cause and proposed remedial actions. These remedial measures will then be monitored to ensure the SLAs, KPIs and Customer Success deliverables are meeting your expectations, and will be provided with weekly reports of performance until it is back on track.

G.6 Root Cause Analysis
Where a Root Cause Analysis is required, we would undertake an After-Action Review process. Axon may not know the true original root cause of the incident and may not have made permanent fixes.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

9 Service Level Agreement

G.7 After Action process
The Incident Commander (IC) initiates the Root Cause Analysis process and sets a date for completion and review of the RCA. The RCA includes an incident timeline, User impact, a review of the incident response, investigation into the root cause of the incident, and assignment of corrective action items with appropriate priority levels. When the RCA is complete, the IC will review it with the incident response team. The RCA report will not be closed until all outstanding actions have been completed. The RCA will then be archived for future reviews but no longer active. To ensure we adhere to best practice and our continuous improvement methodology we will do a post-analysis review and implement any remedial action to improve our processes on future projects. All Service Desk employees are required to review these documents during their on-boarding process and during quality control checks of calls and tickets and are graded as to how well they adhered to the stated policies.

G.8 Escalation protocols
Tier 1 Support:

1. Initial Support Contact: When a user or customer encounters an issue, they typically reach out to the Tier 1 support team via phone, email, or a ticketing system.

2. Issue Assessment: The Tier 1 support team performs initial diagnostics and troubleshooting to resolve the problem. They utilize a knowledge base and predefined solutions to address common issues.

Tier 2 Support:

1. Escalation Criteria: If the issue is more complex or cannot be resolved by Tier 1, it is escalated to Tier 2 support.

2. Specialized Support: The Tier 2 support team comprises more experienced and knowledgeable technicians with expertise in specific areas. They handle more intricate or escalated issues that require in-depth analysis and troubleshooting.

3. Collaboration with Tier 1: Tier 2 support may collaborate with Tier 1 to gather additional information or to understand previous troubleshooting steps taken.

Engineering:

1. Escalation to Engineering: If the issue requires changes to the product's codebase or fundamental architectural adjustments, it may be escalated to the engineering or development team.

2. Issue Resolution: The engineering team investigates the problem and develops a fix

3. Communication and Feedback: The resolution is communicated back to Tier 2 support, and the feedback loop ensures that knowledge is shared for future cases. The Tier 1 team may also be informed of the resolution for their understanding.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

10 Service Level Agreement

Escalation

Escalation
Level

Description

Escalation
Targeted
Response
Time
Targeted
Resolution Time

Tier 1
Basic technical or
commercial issues -
Non-time critical

None
Less than 6
hours
Less than 1
business day

Tier 2
Advanced technical or
commercial issues -
Non-time critical.

BoD / Country
Manager

Less than 4
hours
Less than 1
business day

Tier 3 Technical or commercial
issues - Time critical
Country Manager
to Axon
BoD/Support Team

Less than 2
hours
Less than 1
business day
G.9 Exclusions
This Customer Support Response Statement does not apply to any unavailability, suspension, or termination of the Service Offerings caused by all the exclusion events under Part 1 of this document, nor to services or hardware not within Axon’s control. Hardware warranty will be dependent on Customer’s specific agreement with Axon and levels covered. Please see Part 3 for “Return of Merchandise Authorisation”.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

11 Service Level Agreement

3. Axon Support Equipment Policy

Axon Support are to use Axon supplied equipment to provide technical support. Our stringent security protocols and measures are designed to safeguard against unauthorized access, data breaches, and other cyber threats within Axon. Using Axon equipment ensures that our network remains secure and protected from potential vulnerabilities that may arise from incompatible or unverified devices.

If Remote access is restricted within your environment, Axon mandates the setup of a jump server or any other access solution. This configuration permits Axon to utilize remote tools to access the servers hosting Axon’s software, ensuring seamless troubleshooting capabilities while maintaining security standards.

In cases where remote access is not feasible for troubleshooting purposes, field support may be necessary.

Please note that field support may incur additional costs, which will be communicated and agreed upon during the contract stage.

Return of Merchandise Authorisation (RMA)
The Axon Evidence Device Return Service provides Customers with the ability to manage return merchandise authorization (RMA) requests within Axon Evidence.com. Authorized users will be able to create, update, save, submit, and track device returns for their agency in one place. The hardware warranty will be dependent on the Customer’s specific agreement with Axon and levels covered.

The Axon Return Service provides Customers with the ability to manage return merchandise authorization (RMA) requests within Axon Evidence.com or MyAxon.com. Authorized users will be able to create, submit, and track device returns for their agency in one place. The hardware warranty will be dependent on the Customer’s specific agreement with Axon and levels covered.

Axon aims to have replacement devices shipped to the Customer within 72 hours of receipt of the faulty device (excluding weekends or public holidays). Due to regulations by Country this may take up to 14 days for a shipment to be sent.

Targeted Replacement Time:

Axon aims to have replacement devices shipped to the Customer within 48 hours of receipt of the faulty device (excluding weekends or public holidays).

Exclusions
The Return of Merchandise Authorisation does not apply to services or hardware not within Axon’s control.

Axon’s customer support will provide detail on return times as soon as possible to the Customer’s point of contact.

N.B. Tasers (conducted electrical devices) are not covered under the terms of this Return of Merchandise Authorisation. Customers are requested to contact Customer support directly to report a faulty Taser device.

Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: A92092A9-D366-46A1-B8EA-23026E6C6B08

City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.18
File #: 0102-03
Item ID: 2025-716
Title: Minutes of Prior Meetings
Contact: Melissa Lipp 916-774-5268 [email protected]

SUMMARY
Staff recommends approval of the minutes of the September 17, 2025 City Council Meeting.

RECOMMENDATION
Approve the minutes of the September 17, 2025 City Council Meeting.

BACKGROUND
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Melissa Lipp, City Clerk Technician
Carmen Avalos, City Clerk
ATTACHMENTS:

1. Minutes
REVIEWERS:

Melissa Lipp, City Clerk Department Created -
Melissa Lipp, City Clerk Department

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

MINUTES
City Council Regular Meeting
September 17, 2025
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
Mayor Bernasconi called the meeting to order at 6:02 PM.

II. ROLL CALL

Present: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

III. PLEDGE OF ALLEGIANCE
Roseville High School Student, Kenny McClure, led the Pledge of Allegiance.

IV. MEETING PROCEDURES
Assistant City Clerk Helen Dreyer announced the procedures for addressing the City Council.

V. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

No public comment received.

VI. PRESENTATIONS

1. Proclamation - Find the Good Day September 18, 2025
Summary: Proclaim September 18, 2025, as Find The Good Day and urge all residents to take part in this movement by finding the good in themselves, in others, and in their communities— and to celebrate the power of optimism and the enduring impact of positive action.

CONTACT: Blair Hutchison 916-774-5266 [email protected] City Council made the presentation to Junior League of Sacramento Advocacy Committee Member Tessa Shafer, who responded.

2. Proclamation - Prostate Cancer Awareness Month September 2025

Summary: Proclaim the month of September 2025 as Prostate Cancer Awareness Month and urge citizens to acquaint themselves with the issues involved in Prostate Cancer Awareness.

CONTACT: Blair Hutchison 916-774-5266 [email protected] City Council made the presentation to John Albrecht, who responded.

VII. CONSENT CALENDAR
Motion by Councilmember Mendonsa, seconded by Councilmember Houdesheldt, to remove item 12 for further discussion and to approve all remaining items as recommended. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

3. Transit System Operation and the South Placer County Transit Information - Agreement Amendment (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of an amendment to the agreement with MV Transportation, Inc. for the operation of the City of Roseville Transit System and the South Placer County Transit Information Center. On May 21, 2025, Council approved the original agreement for a grand total, including option years, of $83,392,752.80. Following approval, staff noticed an outdated pricing sheet and minor edits to the Liquidated Damages section in the agreement that must be replaced to be consistent with the funding amounts approved by the City Council. There is no fiscal impact with this action.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-302 approving a first amendment to agreement for City of Roseville transit system management, operations and call center services, by and between the City of Roseville and MV Transportation, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

4. Blue Oaks Boulevard Roadway and Bridge Widening Project - Budget Adjustment (PUBLIC

WORKS DEPARTMENT - ENGINEERING - CITY PROJECT'S)
Summary: Staff recommends approval of a budget adjustment to allocate $3.2 million in federal funding to the Blue Oaks Boulevard Widening Project, currently in design. The project will widen Blue Oaks Blvd. from Diamond Creek Blvd. to Highway 65 to its ultimate 8-lane configuration, including a new 4-lane bridge over Industrial Avenue and Union Pacific Railroad. Construction is anticipated to begin in 2027. The project is currently funded by FY2021-22 General Fund yearend budget surplus, and construction will be funded with any remaining design funds and Traffic Mitigation Fee funds.

CONTACT: Nick Bumb 916-746-1313 [email protected]
September 17, 2025

The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6988 authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

5. 2025-2030 Short Range Transit Plan Adoption (PUBLIC WORKS DEPARTMENT -

TRANSPORTATION)
Summary: Staff recommends approval of the Roseville Transit updated five-year Short Range Transit Plan (SRTP). This updated plan is for years 2025 through 2030. The plan provides a multiyear guideline for operations and capital investment strategies to better address changing transit needs. Adoption of the updated plan will have no direct fiscal impact to the City.

CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-301 adopting the Short Range Transit Plan.

6. Wastewater Collections Cured-in-Place Lining Equipment and Fleet Truck and Equipment Purchases – Purchase Order and Budget Adjustment (ENVIRONMENTAL UTILITIES

DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a purchase order to Vortex Holdco, LLC dba Vortex Technology Group, LLC for one (1) Ford F600 truck, with an 18-foot enclosed box body and a UV8000 lining equipment system utilizing the Helping Governments Across the Country Buy (HGACBuy) contract #TP07-25 in the amount of $961,443; and the purchase of (1) Schwalm Talpa FSR 1330 and 2060 Robotics Cutting System for sewer rehabilitation installed into Fleet ID 22-356 as a retrofit utilizing HGACBuy contract #TP07-25 in the amount of $286,577. The total cost of the truck, equipment, robotics, including transportation costs, shall not exceed $1,272,120. Funding for the Vortex Technology truck and equipment is included in the FY2025- 26 Fleet Replacement Fund budget. Staff also recommends approval of a budget adjustment of $14,120 for the Sewer Collection System Cured-in-Place Pipe (CIPP) Rehabilitation Project, which is funded by the Wastewater Rehabilitation Fund. This budget adjustment increases the budget to fund the transportation costs plus contingency associated with the purchase of a new truck equipped with CIPP lining equipment through the Fleet Replacement Fund. The new truck will allow Wastewater Collections staff to perform trenchless repair and rehabilitation work on existing sewer mains.

CONTACT: Loni Randolph 916-746-1898 [email protected] The City Council will consider the recommendation to:
a. Approve a purchase order to Vortex Holdco, LLC dba Vortex Technology Group, LLC; and b. Adopt Ordinance No. 6989 authoring certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an approporiation measure.

September 17, 2025

7. After School Education and Safety Program - Memorandum of Understanding (PARKS,

RECREATION, AND LIBRARIES DEPARTMENT - RECREATION)
Summary: Staff recommends approval of a Memorandum of Understanding (MOU) with Roseville City School District (RCSD) to provide the After School Education and Safety Program (ASES) at Woodbridge and Cirby Elementary schools. Per this MOU, RCSD will provide the City up to $305,000 in the current fiscal year to offset the City's operational expenses for the ASES program. Funding is included in the Parks, Recreation & Libraries budget in the Youth Development Fund.

CONTACT: Jeff Nereson 916-774-5974 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-296 approving a Memorandum of Understanding between the City of Roseville and the Roseville City School District, and authorizing the City Manager to execute it on behalf of the City of Roseville.

8. Cybersecurity Endpoint Detection and Response System - Contract Purchase Agreement (INFORMATION TECHNOLOGY DEPARTMENT - INFRASTRUCTURE SOLUTIONS) Summary: Staff recommends approval of a contract purchase agreement with ePlus Technology Inc. in the amount of $103,612.85 for the one-year renewal of the Cybersecurity Endpoint Detection and Response system. Funding is included in the Information Technology Operations Fund budget.

CONTACT: Cesar Gamez 916-774-5408 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-298 approving a a contract purchase agreement with ePlus Technology Inc. and authorizing the City Manager to execute it on behalf of the City of Roseville.

9. Ammunition - Sole Source Purchase Orders (POLICE DEPARTMENT) Summary: Staff recommends approval of sole source purchase orders with Miwall Corporation in the amount of $112,058.93 and San Diego Police Equipment in the amount of $81,936.31, for a combined total of $193,995.24 to provide Police Duty Ammunition. Miwall Corporation is the exclusive distributor for Hornady 9mm ammunition and San Diego Police Equipment is the exclusive distributor for Speer LE .223 Ammunition. Funding is included in the Police Department's FY2025-26 budget in the General Fund.

CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Approve sole source purchase orders with Miwall Corporation in the amount of $112,058.93 and San Diego Police Equipment in the amount of $81,936.31, for a combined total of $193,995.24 in the current fiscal year to provide Police Duty Ammunition.

September 17, 2025

10. All Band Portable Radio - Sole Source Purchase Order (POLICE DEPARTMENT) Summary: Staff recommends approval of a sole source purchase order with Motorola Solutions, Inc. in the amount of $531,477.30 in the current fiscal year to provide All Band Portable Radios.

Motorola Solutions, Inc. is the manufacturer of the APX 8000 All Band Portable Radio, which contains proprietary hardware and software components that are only available through Motorola. Funding of $500,000 for this purchase was included in the Police Portable Radio Replacement project, through the Equipment Replacement Fund, in the adopted FY2025-26 budget. Staff will be bringing forward a recommended budget adjustment for Council consideration at an upcoming Council meeting to fund the additional costs.

CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Approve a sole source purchase order to Motorola Solutions, Inc. for the purchase of 57 All Band Portable Radios in the amount of $531,477.30.

11. Police Body Armor Helmets - Purchase Order (POLICE DEPARTMENT) Summary: Staff recommends approval of a purchase order with Black Box Safety, Inc. for the purchase of Police Body Armor Helmets in the amount of $75,500.43. Funding for this purchase in the amount of $40,000 was included in the Police Department's FY2025-26 departmental budget in the General Fund. The remaining $35,500.43 will be funded by the Police Equipment Replacement project in the Equipment Replacement Fund.

CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:
a. Approve a purchase order to Black Box Safety, Inc. for the purchase of Police Body Armor Helmets.

12. 2025 Building Standards Code Adoption (FIRE DEPARTMENT) Summary: Staff recommends City Council introduce for first reading an ordinance amending Title 16 of the Roseville Municipal Code, which prescribes regulations governing building standards and conditions hazardous to life and property, as well as adopt an urgency ordinance to be effective September 17, 2025. The fiscal impact on the City includes new code resources and staff training on the updated Building Code Standards. These costs have been accounted for within the current budgets of both the Fire Department and the Development Services Department in the General Fund.

CONTACT: Michael Bradley 916-774-5400 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6990 re-adopting and amending Chapters 16.04 and 16.16 of Title 16 of the Roseville Municipal Code regarding buildings and construction and the Fire Code, and September 17, 2025

declaring this ordinance to be effective September 17, 2025 as an urgency ordinance; and b. Recommend that the City Council introduce for first reading an ordinance amending Title 16 of the Roseville Municipal Code, which prescribes regulations governing building standards and conditions hazardous to life and property.

Item was removed by Jennifer Chapman to provide comments.

Motion by Vice Mayor Alvord, seconded by Councilmember Houdesheldt, to adopt Ordinance No. 6990 re-adopting and amending Chapters 16.04 and 16.16 of Title 16 of the Roseville Municipal Code regarding buildings and construction and the Fire Code, and declaring this ordinance to be effective September 17, 2025 as an urgency ordinance; and recommend that the City Council introduce for fist reading an ordinance amending Title 16 of the Roseville Municipal Code, which prescribes regulations governing building standards and conditions hazardous to life and property. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

13. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the September 3, 2025 City Council Meeting.

CONTACT: Melissa Lipp 916-774-5268 [email protected] The City Council will consider the recommendation to:
a. Approve the minutes of the September 3, 2025 City Council Meeting.

END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS

14. Council Discretionary Funds - The Gathering Inn (CITY MANAGER DEPARTMENT - CITY

MANAGER)
Summary: Staff recommends Council consider providing sponsorship to The Gathering Inn from Council Discretionary Funds for the annual Gathering for Hope 2025 event. This year's theme is Glitz & Glam Gala taking place at the Rocklin Event Center on Friday, November 14, 2025. The City has funded prior events in the amount of $3,000. The balance in the Council Discretionary Funds for FY2025-26 is $20,821.

CONTACT: Amy Ruiz 916-746-1362 [email protected]
The City Council will consider the recommendation to:
a. Consider providing sponsorship to The Gathering Inn.

Assistant City Clerk Helen Dreyer made the presentation to the City Council.

September 17, 2025

The Gathering Inn Executive Vice President, Nick Golling, spoke in support of the item.

Jennifer Chapman spoke in support of the item.

Father Cliff Haggenjos spoke in support of the item.

Motion by Vice Mayor Alvord, seconded by Councilmember Mendonsa, to approve sponsorship to The Gathering Inn in the amount of $3000. The motion Passed.

Ayes: Vice Mayor Alvord, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

No: Councilmember Houdesheldt.

15. Westpark Community Facilities District No. 1 Bond Refunding (FINANCE DEPARTMENT) Summary: Staff recommends Council adopt the Resolution Authorizing the Issuance of Special Tax Refunding Bonds for and on Behalf of the City of Roseville Westpark Community Facilities District (CFD) No. 1 (Public Facilities), Approving and Directing the Execution of a Fiscal Agent Agreement, Approving the Form of Preliminary Official Statement, Approving Sale of Such Bonds Pursuant to Bond Purchase Agreement, and Approving Other Related Documents and Actions.

Refunding the Westpark CFD No. 1 bonds is projected to generate net present value savings of approximately 6.4% (approximately $3.1 million). The savings will accelerate repayment of the infrastructure reimbursement obligation to the developer, which is expected to be retired within five years. Once repaid, the portion of the special tax tied to that obligation will be removed, lowering costs for property owners.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-299 authorizing the issuance of special tax refunding bonds for and on behalf of the city of Roseville Westpark Community Facilities District No. 1 (public facilities), approving and directing the execution of a fiscal agent agreement, approving the form of preliminary official statement, approving sale of such bonds pursuant to bond purchase agreement, and approving other related documents and actions.

Finance Director Scott Pettingell made the presentation to the City Council.

No public comment received.

Motion by Councilmember Houdesheldt, seconded by Councilmember Roccucci, to adopt Resolution No. 25-299 authorizing the issuance of special tax refunding bonds for and on behalf of the City of Roseville Westpark Community Facilities District No. 1(public facilities), approving and directing the execution of a fiscal against agreement, approving the form of preliminary official statement, approving sale of such bonds pursuant to bond purchase agreement, and approving other related documents and actions. The motion passed.

September 17, 2025

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

16. Direction on City Council Compensation (CITY ATTORNEY DEPARTMENT) Summary: Staff recommends City Council provide direction on a possible Charter amendment related to authorizing the voters to adjust City Council compensation—which was most recently increased 25 years ago to $600/month ($650 for the mayor)—including proposed language.

CONTACT: Joseph Speaker 916-774-5325 [email protected] The City Council will consider the recommendation to:
a. Provide direction to staff on whether to pursue a Roseville Charter amendment related to City Council compensation, including direction on proposed language.

Assistant City Attorney Joe Speaker made the presentation to the City Council.

Placer County Supervisor Bonnie Gore spoke in support of the item.

David Schwegel spoke in support of the item.

Father Cliff Haggenjos spoke in support of the item.

City Council directed staff to pursue a Roseville Charter amendment using Option 1: Draft language that defaulted to the maximum limits under state law for a general law city of similar population size ($2,550 per month), provided for an automatic inflationary adjustment each year, allowed the compensation to be adjusted in the future through an ordinance amendment requiring at least two meetings (rather than a Charter amendment going to voters), and have the new compensation amount be effective immediately upon voter approval, and for future changes, upon ordinance adoption.

17. Prohousing Designation - Draft Application Renewal (DEVELOPMENT SERVICES - PLANNING) Summary: Staff recommends Council receive a presentation on the draft application for the renewal of the City's Prohousing Designation. There is no fiscal impact on the City's General Fund.

CONTACT: Lauren Hocker 916-774-5272 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.

Planning Manager Greg Bitter introduced Senior Planner Lauren Hocker, who made the presentation to the City Council.

No public comment received.

September 17, 2025

This is an informational item and requires no City Council action.

18. City of Roseville Homelessness Strategy and Response Plan (ECONOMIC DEVELOPMENT

DEPARTMENT)
Summary: Staff recommends approval of a Homelessness Strategy and Response Plan that outlines how the City manages and mitigates the impacts of homelessness while connecting individuals and families to housing, services, and long-term solutions. The Homelessness Strategy and Response Plan includes Roseville’s strategic framework to prevent and reduce homelessness; specific actions the City is taking under each strategy; the City’s role in regional collaboration and its position on emergency shelters; and key principles guiding future planning, investment, and communication. In Fiscal Year 2025–26, the City allocated more than $25 million toward homelessness-related initiatives. This included funding for voucher assistance, homelessness prevention, rapid rehousing, affordable and transitional housing development, interdepartmental staffing, and environmental cleanup efforts.

CONTACT: Melissa Anguiano 916-774-5284 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-297 adopting the City of Roseville Homelessness Strategy and Response Plan and affirming the City Council’s commitment to a comprehensive and compassionate approach to homelessness.

Economic Development Director Melissa Anguiano introduced Government and Community Relations Manager Rob Baquera and made the presentation to the City Council.

Government and Community Relations Manager Rob Baquera continued the presentation.

Placer County Supervisor Bonnie Gore spoke in support of the item and would like an amendment to the resolution.

Paul Cominsky spoke on the need for a shelter.

Angel Rivero requested an amendment to the Resolution.

Nancy Schwegel spoke on a book and movie about homelessness.

David Schwegel spoke on communities that do and do not handle homelessness well.

Steven Alesci spoke on the need for an emergency shelter or tent city.

Bri spoke on the need for a shelter.

Beth Gonzalves spoke in support of a shelter in Roseville and asked to delete a sentence in the resolution.

September 17, 2025

Sergei spoke in support of the resolution.

Stan Buckles spoke in support of shelters.

Herman Barahona with the Sacramento Environmental Justice Coalition requested a change in the resolution language and the need for a shelter.

Roseville Area Chamber of Commerce President & Chief Executive Officer, Ananda Rochita, spoke in support of building a community partnership.

Father Cliff Haggenjos spoke on shelters as the beginning step of getting support.

Motion by Councilmember Houdesheldt, seconded by Councilmember Mendonsa, to adopt Resolution No. 25-297 adopting the City of Roseville Homelessness Strategy and Response Plan and affirming the City Council's commitment to a comprehensive and compassionate approach to homelessness. The motion passed.

IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

19. Community Development Block Grant 2024 Consolidated Annual Performance and Evaluation Report (ECONOMIC DEVELOPMENT DEPARTMENT - HOUSING)
Summary: Staff recommends approving the 2024 Program Year Consolidated Annual Performance and Evaluation Report, and authorize the City Manager to execute necessary documents and certifications on behalf of the City for submittal to the U.S. Department of Housing & Urban Development. Community Development Block Grant funding is provided as a federal grant to the City. These grants are used to offset potential costs to the General Fund and to serve the community. This item does not impact the City's General Fund.

September 17, 2025

CONTACT: Michelle Wurster 916-774-5469 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-300 approving the 2024 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the City Manager or his designee to submit the Community Development Block Grant (CDBG) 2024 CAPER to the U. S. Department of Housing & Urban Development (HUD).

Mayor Bernasconi opened the Public Hearing at 8:31 p.m.

Housing Manager Trisha Isom introduced Housing Analyst Michelle Wurster, who made the presentation to the City Council.

No public comment received.

Mayor Bernasconi closed the Public Hearing at 8:36 p.m.

Motion by Councilmember Houdesheldt, seconded by Councilmember Mendonsa, to adopt Resolution No. 25-300 approving the 2024 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the City Manager or his designee to submit the Community Development Block Grant (CDBG) 2024 CAPER to the U.S. Department of Housing & Urban Development (HUD). The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

No public comment received.

XI. STAFF/COUNCIL REPORTS
No Staff/Council Reports.

XII. ADJOURNMENT
Mayor Bernasconi adjourned the meeting at 8:38 p.m.

September 17, 2025

City Council
Communication
Meeting Date: 10/1/2025
Item #: VIII.19
File #: 0800-02
Item ID: 2025-558
Title: Water Rate Assistance Program - Roseville Municipal Code Amendment Contact: Noelle Mattock 916-774-5504 [email protected]

SUMMARY
Staff recommends the City Council introduce for first reading an ordinance approving the addition of Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code. A Water Rate Assistance Program (WRAP) aligns with state and federal affordability efforts and reflects Roseville’s commitment to ensuring safe, accessible, and affordable water service for all residents. These updates would create a WRAP for income-eligible residents, in compliance with Proposition 218 by using non-rate revenue in the Water Operations Fund for funding. The Public Utilities Commission is recommending that the City Council approve the creation and implementation of the WRAP.

RECOMMENDATION
Staff recommends that the City Council introduce an ordinance for first reading to approve the addition of Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code.

BACKGROUND
Since the passage of the California Human Right to Water (AB 685) in 2012, water affordability has emerged as a focal point for the Legislature and the State Water Resources Control Board. AB 685 added Section 106.3 to the California Water Code, stating:
"It is the established policy of the state that every human being has the right to safe, clean, affordable, and accessible water adequate for human consumption, cooking, and sanitary purposes."
There are many factors involved in setting water rates (aging infrastructure, regulatory compliance, inflation and operational costs, adaptation to changing weather patterns and conservation efforts, to name a few), all of which play a role in affordability. Despite having some of the region’s most competitive rates, residents have repeatedly called for a local rate assistance program during rate case discussions over the last decade.

While Environmental Utilities Department (EU) staff engages in policy discussions at the state and federal levels on developing statewide policy solutions, EU wants to be responsive to the feedback the City has received. As a result, EU has developed a water rate assistance program (WRAP) to meet the needs of the community.

Key elements of WRAP:
• Would grant up to a 20% discount on the monthly fixed base water service charge to income-eligible customers.
• Income-eligible customers are defined as households at or below 200% of the Federal Poverty Level.
• This program would be funded using non-rate revenue (late fees), in accordance with Proposition 218. The approved fiscal year 2026 budget includes $123,750 in

forecasted late fee revenue.
• For Prop. 218 compliance and determining the discount percentage each year, EU will track available late fees and discounts provided.
• To facilitate enrollment in WRAP, customers currently enrolled in the Electric Rate Assistance Program (ERAP) will automatically be enrolled into WRAP. 994 customers will be auto-enrolled.
• There are approximately 90 customers who receive water service but do not receive electric service that may be eligible for the program.
• Participants must re-certify eligibility every three years.

Anticipated program allocations through fiscal year 2030 are:

Fiscal
Year
Monthly
Fixed
Charge
20%
Discount/Customer
Annual
Discount/Customer
Total
Anticipated
Customers
Annual
Program
Cost
2026 $31.63 $6.33 $75.91 1084 $82,288.61
2027 $32.90 $6.58 $78.96 1084 $85,592.64
2028 $35.36 $7.07 $84.86 1084 $91,992.58
2029 $38.01 $7.60 $91.22 1084 $98,886.82
2030 $40.87 $8.17 $98.09 1084
$106,327.39
Projected costs reflect estimated customer participation and anticipated rate increases through FY30.

Participation in this program is expected to have a positive effect on the Water Utility budget within the Environmental Utilities Department by reducing the number of customer accounts with past due balances that could lead to a re-payment plan, a disconnection of service or utility accounts turned over for collections.

FISCAL IMPACT
The funding for WRAP comes from non-rate revenue (late fees) in the Water Operations Fund. By enabling customers to pay their utility bills on time, the water utility may experience a reduction in late fee revenues. Furthermore, with fewer late fees, overdue balances, and water shutoffs, Roseville could see a positive impact by avoiding the need to pursue or write off bad debts.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The action of reviewing legislation and fiscal activities meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,

Noelle Mattock, Utility Government Relations Administrator Sean Bigley, Environmental Utilities Director
ATTACHMENTS:

1. Ordinance
REVIEWERS:

Noelle Mattock, Environmental Utilities Department Created/Initiated - 9/3/2025 George Hanson, City Clerk Department Approved - 9/3/2025 Brian Craighead, Environmental Utilities Department Approved - 9/3/2025 Sean Bigley, Environmental Utilities Department - All Approved - 9/3/2025 Gretchen Hakala, City Attorney Department Approved - 9/15/2025 Katrina Six, City Clerk Department Approved - 9/16/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/17/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/18/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/18/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/18/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

ORDINANCE NO.

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE ADDING SECTION

14.08.215 TO CHAPTER 14.08 OF TITLE 14 OF THE ROSEVILLE MUNICIPAL

CODE REGARDING WATER RATE ASSISTANCE PROGRAM
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The section of the Roseville Municipal Code listed above is hereby amended to read as shown on Attachment “A”.

SECTION 2. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption.

SECTION 3. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

ATTACHMENT "A"

§ 14.08.215. Low-income service charge reduction.

A. Effective December 1, 2025, any qualifying household with a total income no greater than 200 percent of the Federal Poverty Level (FPL) issued by the Department of Health and Human Services (HHS) may apply for an up to 20 percent reduction on their monthly water base service charge. Applications for this reduced service charge shall be on forms supplied by the city. All information required to be given on such forms shall be supplied by the applicant on behalf of the household under penalty of perjury. This shall be known as the “Water Rate Assistance Program”, as may be amended from time to time. Effective December 1, 2025, all qualifying persons who have been approved to receive the low-income service charge reduction under the Water Rate Assistance Program shall receive up to a 20 percent reduction on their monthly water base service charge, subject to fund availability.

B. Effective December 1, 2025, any qualifying household currently enrolled in the “Electric Rate Assistance Program”, as authorized by Section 14.24.079 of this Code, will be automatically enrolled in the “Water Rate Assistance Program”.

C. The Water Rate Assistance Program shall be available to qualifying household which file complete and accepted applications with the environmental utilities director. A change of address terminates eligibility for the Water Rate Assistance Program provided in this section, but a new application at a new address may be made and may be allowed, if the requirements set out in this section are satisfied.

D. For the purposes of this section, a "qualifying household" is defined as any household with a verifiable gross household income no greater than 200 percent of the Federal Poverty Level (FPL) issued by the Department of Health and Human Services (HHS) and that is otherwise in compliance with all applicable requirements of this Chapter 14.08 and Chapter 14.04.

E. Persons will be required to periodically re-apply and certify eligibility to continue to participate in the Water Rate Assistance Program. Recertification will occur no more frequent than on an annual basis.

City Council
Communication
Meeting Date: 10/1/2025
Item #: VIII.20
File #: 0502
Item ID: 2025-640
Title: Campaign Finance Disclosure - Roseville Municipal Code Amendment Contact: Carmen Avalos 916-774-5269 [email protected]

SUMMARY
Staff recommends the City Council introduce for first reading an ordinance amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections.

RECOMMENDATION
Staff recommends the City Council introduce for first reading an ordinance amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections.

BACKGROUND
The City of Roseville transitioned to district-based elections in 2019, and during that process staff revised several sections of Chapter 2.60 of the Roseville Municipal Code (RMC). Currently, the RMC sets the campaign period to begin nine (9) months prior to the general municipal election and concludes on December 31st of the same year the election is held. The proposed amendment sets January 1st of the election year as the first day of the campaign cycle and will establish a clear campaign period for future Roseville general municipal elections. The amendment aligns with the Fair Political Practices Commission (FPPC) semi-annual filing period and establishes a defined campaign cycle for all future Roseville general elections.

FISCAL IMPACT
There is no fiscal impact associated with the proposed ordinance amendment.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The proposed Ordinance meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

5. Support community engagement and advocacy
Respectfully Submitted,

Carmen Avalos, City Clerk
ATTACHMENTS:

1. 2.60.040 RMC edits (redline)
REVIEWERS:

Katrina Six, City Clerk Department Created/Initiated - 9/15/2025 Helen Dreyer, City Clerk Department Approved - 9/16/2025 Carmen Avalos, City Clerk Department Approved - 9/16/2025 Gretchen Hakala, City Attorney Department Approved - 9/17/2025 Katrina Six, City Clerk Department Approved - 9/17/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/17/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/18/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/18/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/18/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

ORDINANCE NO.

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE AMENDING SECTION

2.60.040 OF CHAPTER 2.60 OF TITLE 2 OF THE ROSEVILLE MUNICIPAL CODE

REGARDING CAMPAIGN FINANCE DISCLOSURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The section of the Roseville Municipal Code listed above is hereby amended to read as shown on Attachment “A”.

SECTION 2. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption.

SECTION 3. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

ATTACHMENT "A"

2.60.040. Definitions.

Whenever in this chapter the following words or phrases are used, they shall mean as follows:
“Candidate” means any individual who is listed on the ballot or who has begun to circulate nominating petitions or authorized others to circulate petitions in his or her behalf, for nomination for or election to any elective city office, or who receives a contribution or makes an expenditure or gives his or her consent for any other person to receive a contribution with a view to bringing about his or her nomination or election to any city office, whether or not the specific elective office for which he or she will seek nomination or election is known at the time the contribution is received or the expenditure is made and whether or not he or she has announced his or her candidacy or filed a declaration of candidacy at such time. Candidate also includes any holder of any elective city office who is the subject of a recall election. “Campaign” means the effort associated with seeking election to any elective city office. “Campaign period,” for general election, means the period from a point nine months prior to the January 1 of the year of the general election for any elective city office, until the December 31st immediately following such general election. “Campaign period” for a special election means the period from the date the city council calls for special election until two months after the special election. In the case of a recall election, the “campaign period” shall commence on the date a notice of intent to circulate a recall petition is served on the city clerk until two months after the recall election. Except as provided in Section 2.60.065(E) below, no candidate shall retain or expend any contribution received outside of the campaign period for any election in which he or she is a candidate.
“Contribution” means a payment, a forgiveness of a loan, a payment of a loan by a third party, or an enforceable promise to make a payment except to the extent that full and adequate consideration is received, unless it is clear from the surrounding circumstances that it is not made for political purposes. An expenditure made at the behest of a candidate, committee or elected officer is a contribution to the candidate, committee or elected officer unless full and adequate consideration is received for making the expenditure.

1. Contribution includes the purchase of tickets for events such as dinners, luncheons, rallies and similar fundraising events; the granting of credit other than in the normal course of business; the granting of discounts or rebates not extended to the public generally or the granting of discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and the payment of compensation by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without payment of full and adequate consideration.

2. Contribution shall further include any payment received by a committee from another committee.

3. Contribution shall not include amounts received pursuant to an enforceable promise to the extent such amounts have been previously reported as a contribution.

4. Contributions shall not include the cost of an event held in honor or on behalf of a candidate or committee when the total cost of the event amounts to no more than $475.00 and when the event is not held for the purpose of obtaining contributions to the candidate or committee.

5. Notwithstanding the foregoing definition, contribution shall not include volunteer personal services or payments made by an individual for his or her own travel expenses if such payments are made voluntarily without any understanding or agreement that they shall be, directly or indirectly, repaid to him or her. Further, contribution shall not include an independent expenditure.

6. A candidate’s own money or property used on behalf of his or her candidacy shall not be considered a contribution.
“Contribution period” means any calendar year in which the candidate is the defendant or respondent in a bona fide legal action, either civil, administrative, or criminal, arising from the candidate’s status as a candidate or incumbent officeholder. Each calendar year shall be a separate contribution period.
“Controlled committee” means a committee which is controlled directly or indirectly by a candidate or which acts jointly with a candidate or controlled committee in connection with the making of expenditures. A candidate controls a committee if he or she, his or her agent or any other committee he or she controls has a significant influence on the actions or decisions of the committee.
“Election” means any general or special election held in the City of Roseville, including any recall election.
“Expenditure” means a payment, a forgiveness of a loan, a payment of a loan by a third party, or an enforceable promise to make a payment, unless it is clear from the surrounding circumstances that it is not made for political purposes. An expenditure is made on the date payment is made or on the date consideration is received, whichever is earlier. “Independent expenditure” means an expenditure made by any person in connection with a communication which expressly advocates the election or defeat of a clearly identified candidate, or taken as a whole and in context, unambiguously urges a particular result in an election but which is not made to or at the behest of the affected candidate or committee. “Person” means an individual, proprietorship, firm, partnership, joint venture, syndicate, business trust, company, corporation, association, committee, labor union, and any other organization or group of persons acting in concert.

City Council
Communication
Meeting Date: 10/1/2025
Item #: IX.21
File #: 0400-02
Item ID: 2025-669
Title: Zoning and Subdivision Tolling Provisions - Roseville Municipal Code Amendments Contact: Lauren Hocker 916-774-5272 [email protected]

SUMMARY
Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions and adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 18.06 of the Roseville Municipal Code regarding Time Period of Approvals. The Planning Commission recommends approval of the amendment to Title 19 (Zoning Ordinance) of the Roseville Municipal Code to add a new Section

19.76.140 (Tolling Provisions) and staff recommends approval of the amendment to Title 18 (Subdivision Ordinance) of the Roseville Municipal Code to modify Section 18.06.230 (Time Period of Approvals) to indicate that the expiration of approved projects shall be paused (tolled) during any time the approvals are or were the subject of a lawsuit. The required findings for the approval of these amendments can be made and the requested action will have no fiscal impact on the City's General Fund.

RECOMMENDATION
At the August 28, 2025 Planning Commission hearing, the Planning Commission recommended that the City Council:

Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions.

At the August 28, 2025 Planning Commission hearing, the Planning Commission reviewed and provided feedback on the Ordinance Amendments to Title 18 of the Roseville Municipal Code. Staff recommends the City Council take the following action:

Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 18.06 of the Roseville Municipal Code regarding Time Period of Approvals.

BACKGROUND
A tolling provision is a clause that pauses a statute of limitations if certain conditions are met. There are many tolling provisions in existing state law related to the expiration of project approvals, particularly for housing development projects (example: Government Code 65914.4). These tolling provisions are usually triggered when an issue that is out of the applicant’s control will delay project construction. The most common issue is when a lawsuit is filed challenging the approval of the project. Lawsuits may take years to resolve and, without a tolling provision, the entitlements may expire during this time period even though the applicant was not in a position to be able to move forward with their project. The applicant then must apply for an extension of the entitlement or a new approval, which could itself be the subject of another lawsuit. Pausing the approval time period for the duration of any lawsuit grants the applicant the time needed for a lawsuit to be resolved.

Evaluation
Section 19.86.050 of the City of Roseville Zoning Ordinance requires two findings be made in order to approve a zoning ordinance amendment. The two findings are listed below in italicized, bold text and are followed by an evaluation of the project in relation to the findings.

The project is consistent with the public interest, health, safety, or welfare of the City.

The project is consistent with the General Plan and any applicable specific plan of the City of Roseville.

Staff is proposing that a tolling provision be added for all project applications approved by the City, which would pause the expiration of a project approval during the time period that a project is or was the subject of a legal challenge. Staff proposes the amendments be retroactive to any project set to expire during this calendar year (on or after January 1, 2025); this term is included in the enacting Ordinance language within Exhibit A. To effect this change, staff proposes adding the language below (underlined italics) and included as Exhibit A.

ADD RMC Section 19.76.140 Tolling Provisions to read as follows: Any approvals granted pursuant to this Chapter shall be tolled, and shall not expire, during the time that any or all such approvals are, or were, the subject of a lawsuit pending in a court of competent jurisdiction.

ADD TEXT to RMC Section 18.06.230 (Time Period of Approvals) to read as follows: Tentative maps shall be initially approved or conditionally approved for 24 months. Within 24 months from the date of approval or conditional approval, the applicant may prepare, submit and record the final map, parcel map or other documents required by this title and the Subdivision Map Act. This 24-month period shall not include the period of time during which a lawsuit involving the approval or conditional approval of the tentative map is, or was, pending in a court of competent jurisdiction.

The proposed tolling provisions will protect applicants from the unreasonable expiration of entitlements during a time period when an applicant is not in a position to effectuate those entitlements. The proposed amendments provide the necessary time for the due process of a legal challenge to be completed, and therefore are consistent with the public interest, health, safety, or welfare of the City and are consistent with the General Plan and the City’s Specific Plans.

Public Outreach
A public notice of the Planning Commission hearing was published in the Sacramento Bee and on the Roseville Coalition of Neighborhood Associations (RCONA) website 20 days prior to the public hearing. A public notice of the City Council hearing was published in the Roseville Tribune and on the RCONA website 20 days prior to the City Council hearing. No comments were received.

Summary of Planning Commission Hearing
The proposed amendments were heard by the City's Planning Commission on August 28, 2025 (see Attachment 1, Planning Commission Staff Report). One question was received from the Commission, inquiring about whether these amendments would in any way prohibit an applicant from processing Engineering Permits or Building Permits, or from doing site work during the tolling period. Staff informed the Commission that no, the amendments would not have this effect. An applicant would be able to continue through the permitting process and even to complete site work consistent with those permits, once issued. However, continuing to process permit applications and complete site work would be at the

applicant's risk, since the outcome of a lawsuit is uncertain.

The Planning Commission unanimously recommended the City Council approve the Zoning Ordinance amendment. There is no advisory body for Title 18, so staff requested the Planning Commission review and comment on changes to Title 18. Aside from the comment addressed above, the Planning Commission had no concerns about the proposed changes.

FISCAL IMPACT
The project has no fiscal impact on the City.

ENVIRONMENTAL REVIEW
The proposed Zoning Ordinance and Subdivision Ordinance amendments are policy and proceduremaking activities, and the California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Lauren Hocker, Senior Planner
Mike Isom, Development Services Director
ATTACHMENTS:

1. Planning Commission Staff Report

2. Ordinance
REVIEWERS:

Lauren Hocker, Development Services - Planning Created/Initiated - 9/4/2025 Greg Bitter, Development Services Department Approved - 9/5/2025 Mike Isom, Development Services Department Approved - 9/5/2025 Gretchen Hakala, City Attorney Department Approved - 9/15/2025 Katrina Six, City Clerk Department Approved - 9/16/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/17/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/18/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/18/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

Planning Division Staff Report
Planning Commission Meeting August 28, 2025
Prepared by: Lauren Hocker, Senior Planner
ITEM 6.2: ORDINANCE AMENDMENT – CITYWIDE – ZONING AND SUBDIVISION ORDINANCE AMENDMENTS – TOLLING PROVISIONS – PL25-0439

REQUEST
The request is a city-initiated request to amend Roseville Municipal Code Chapter 19 (Zoning Ordinance) to add a new Section 19.76.140 (Tolling Provisions) and amend Roseville Municipal Code Chapter 18 (Subdivision Ordinance) to modify Section 18.06.230 (Time Period of Approvals) to indicate that the expiration of approved projects shall be paused (tolled) during any time the approvals are or were the subject of a lawsuit.

Applicant – City of Roseville

SUMMARY RECOMMENDATION
The Planning Division recommends the Planning Commission take the following actions:

1. Consider the two (2) findings of fact and recommend City Council approve the Ordinance Amendment to Title 19 of the Roseville Municipal Code.

2. Review and comment on the Ordinance Amendment to Title 18 of the Roseville Municipal Code.

SUMMARY OF OUTSTANDING ISSUES
There are no outstanding issues associated with this request.

BACKGROUND
A tolling provision is a clause that pauses a statute of limitations if certain conditions are met. There are many tolling provisions in existing state law related to the expiration of project approvals, particularly for housing development projects (example: Government Code 65914.4). These tolling provisions are usually triggered when an issue that is out of the applicant’s control will delay project construction. The most common issue is when a lawsuit is filed challenging the approval of the project. Lawsuits may take years to resolve, and without a tolling provision, the entitlements may expire during this time period even though the applicant was not in a position to be able to move forward with their project. The applicant then must apply for an extension of the entitlement or a new approval, which can itself be the subject of another lawsuit. Pausing the approval time period for the duration of any lawsuit grants the applicant the time needed for a lawsuit to be resolved.

EVALUATION
Section 19.86.050 of the City of Roseville Zoning Ordinance requires two findings be made in order to approve a zoning ordinance amendment. The two findings are listed below in italicized, bold text and are followed by an evaluation of the project in relation to the findings. There is no advisory body for Title 18, so staff is requesting the Planning Commission review and comment on changes to Title 18 and will pass those comments on to City Council.

1. The project is consistent with the public interest, health, safety, or welfare of the City.

2. The project is consistent with the General Plan and any applicable specific plan of the City of Roseville.

Attachment 1, Planning Commission Staff Report

ZONING AND SUBDIVISION ORDINANCE AMENDMENTS – TOLLING PROVISIONS, CITYWIDE; PL25-0439 Planning Commission – August 28, 2025 – Page 2 of 3
Staff is proposing that a tolling provision be added for all project applications approved by the City, which would pause the expiration of a project approval during the time period that a project is or was the subject of a legal challenge. Staff proposes the amendments be retroactive to any project set to expire during this calendar year (on or after January 1, 2025); this term is included in the draft enacting Ordinance language within Exhibit A.

To effect this change, staff proposes adding the language below (underlined italics) and included as Exhibit A.

ADD RMC Section 19.76.140 Tolling Provisions to read as follows: Any approvals granted pursuant to this Chapter shall be tolled, and shall not expire, during the time that any or all such approvals are, or were, the subject of a lawsuit pending in a court of competent jurisdiction.

ADD TEXT to RMC Section 18.06.230 (Time Period of Approvals) to read as follows: Tentative maps shall be initially approved or conditionally approved for 24 months. Within 24 months from the date of approval or conditional approval, the applicant may prepare, submit and record the final map, parcel map or other documents required by this title and the Subdivision Map Act. This 24-month period shall not include the period of time during which a lawsuit involving the approval or conditional approval of the tentative map is, or was, pending in a court of competent jurisdiction.

The proposed tolling provisions will protect applicants from the unreasonable expiration of entitlements during a time period when an applicant is not in a position to effectuate those entitlements. The proposed amendments provide the necessary time for the due process of a legal challenge to be completed, and therefore are consistent with the public interest, health, safety, or welfare of the City and are consistent with the General Plan and the City’s Specific Plans.

PUBLIC OUTREACH
A public notice of the Planning Commission hearing was published in the Sacramento Bee and on the Roseville Coalition of Neighborhood Associations website 20 days prior to the public hearing. No comments were received.

ENVIRONMENTAL DETERMINATION
The proposed Zoning Ordinance and Subdivision Ordinance amendments are policy and proceduremaking activities, and the California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

RECOMMENDATION
The Planning Division recommends the Planning Commission take the following actions:

1. Adopt the findings of fact as stated in the staff report and approve the TITLE 19 ORDINANCE AMENDMENT – CITYWIDE – ZONING AND SUBDIVISION ORDINANCE AMENDMENTS – TOLLING PROVISIONS – PL25-0439.

2. Review and comment on the Title 18 ORDINANCE AMENDMENT – CITYWIDE – ZONING AND SUBDIVISION ORDINANCE AMENDMENTS – TOLLING PROVISIONS – PL25-0439.

ZONING AND SUBDIVISION ORDINANCE AMENDMENTS – TOLLING PROVISIONS, CITYWIDE; PL25-0439 Planning Commission – August 28, 2025 – Page 3 of 3
B:\Development Services\Planning Division\2025\PC\08.28\PL25-0439 Tolling Provisions\PL25-0439, 311 Vernon, Zoning Ordinance Amendment Project Tolling, 01 Staff Report.docx
Exhibits
A. Subdivision and Zoning Ordinance Redlines
Note to Applicant and/or Developer: Please contact the Planning Division staff at (916) 774-5276 prior to the Commission meeting if you have any questions on any of the recommended conditions for your project. If you challenge the decision of the Commission in court, you may be limited to raising only those issues which you or someone else raised at the public hearing held for this project, or in written correspondence delivered to the Planning Manager at, or prior to, the public hearing.

NOTE: This exhibit is included as part of the Council
Communication, so is not duplicated here.

ORDINANCE NO.

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE AMENDING SECTION

18.06.230 OF CHAPTER 18.06 OF TITLE 18 OF THE ROSEVILLE MUNICIPAL CODE REGARDING TIME PERIOD OF APPROVALS AND ADDING SECTION 19.76.140 TO CHAPTER 19.76 OF TITLE 19 OF THE ROSEVILLE MUNICIPAL CODE REGARDING

TOLLING PROVISIONS
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The section of the Roseville Municipal Code listed above is hereby amended to read as shown on Attachment “A”.

SECTION 2. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption and shall be applicable to any approved project covered by the Ordinance which was set to expire on or after January 1, 2025.

SECTION 3. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

ATTACHMENT "A"

§ 18.06.230. Time period of approvals.

Tentative maps shall be initially approved or conditionally approved for 24 months. Within 24 months from the date of approval or conditional approval, the applicant may prepare, submit and record the final map, parcel map or other documents required by this title and the Subdivision Map Act. This 24-month period shall not include the period of time during which a lawsuit involving the approval or conditional approval of the tentative map is, or was, pending in a court of competent jurisdiction.
§ 19.76.140. Tolling provisions.

Any approvals ranted pursuant to this Chapter shall be tolled, and shall not expire, during the time that any or all such approvals are, or were, the subject of a lawsuit pending in a court of competent jurisdiction.