Agenda packet — Roseville City Council, October 1, 2025 (part 1 of 6)

City Council Chambers, 311 Vernon Street roseville.ca.us The City of Roseville welcomes your participation.

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Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
AGENDA
City Council Regular Meeting
October 1, 2025
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MEETING PROCEDURES
V. PRESENTATIONS

1. Resolution - 2025 Sylvia Besana Community Volunteer Award Summary: Commend Kevin Hernandez as recipient of the City of Roseville 2025 Sylvia Besana Community Volunteer Award.

CONTACT: Jenny Taylor 916-746-1328 [email protected] VI. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

VII. CONSENT CALENDAR

2. Fleet Services Purchase – Budget Adjustment (PUBLIC WORKS DEPARTMENT - FLEET) Summary: Staff recommends approval of a budget adjustment authorizing a $162,500 payment from the Highway Users Tax Fund to the Fleet Replacement Fund for the purchase of a truck equipped with a dump body. The new truck will support the Public Works Streets Resurfacing team in carrying asphalt for street construction projects and daily paving operations. The truck will be purchased from the Fleet Replacement Fund and will have no impact on the General Fund.

CONTACT: Lea Schroeder 916-774-5503 [email protected] The City Council will consider the recommendation to:

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a. Adopt Ordinance No. 6991 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

3. Gillig Buses - Purchase Order and Budget Adjustment (PUBLIC WORKS DEPARTMENT -

TRANSPORTATION)
Summary: Staff recommends approval of a purchase order with Gillig for five (5) 35’ local Battery Electric buses and seven (7) 40’ commuter battery electric buses in the amount of $15,272,655, and authorize budget adjustments in the amount of $8,140,131 to align project funding for the procurement. Funding for the buses will use a combination of federal, state, and local transit funding. No General Fund resources will be used.

CONTACT: Zachary Presley 916-774-5365 [email protected] The City Council will consider the recommendation to:
a. Approve a purchase order to Gillig for the amount of $15,272,655 for five (5) 35’ Battery Electric buses and seven (7) 40’ battery electric buses; and b. Adopt Ordinance No. 6992 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

4. Asphalt Sealant and Filler - Annual Blanket Purchase Order (PUBLIC WORKS DEPARTMENT -

STREET MAINTENANCE)
Summary: Staff recommends approval of a purchase order with Crafco, Inc. for the purchase of asphalt sealant and fillers. The total estimated cost for pavement patching products is up to $250,000 per fiscal year. Funding is included in the Public Works Department's Street Maintenance Division FY2025-26 operating budget.

CONTACT: James Shelton 916-746-1192 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-308 approving a purchase order asphalt sealant and filler.

5. 2025 Street Condition Assessment and Road Matrix Update - Sole Source Contract Purchase Agreement and Budget Adjustment (PUBLIC WORKS DEPARTMENT - STREET MAINTENANCE) Summary: Staff recommends approval of a sole source contract purchase agreement with Stantec Consulting Services Inc. in the amount of $109,565, to provide a street condition assessment and Road Matrix database update. Stantec Consulting Services Inc. provides a highly specialized pavement management survey to help determine and plan roadway resurfacing.

Staff is recommending a sole-source contract purchase agreement with Stantec Consulting Services Inc. due to their in-depth knowledge of the City's road network and the Road Matrix software that the City has been using for over 25 years. This allows for cost savings in staff time and investment in the specialty equipment required to perform the survey and data analysis.

Additionally, staff recommends approval of a budget adjustment in the amount of $109,565 to

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fund the contract. Funding will come from the Highway Users Tax Fund, and no General Fund resources will be used for the project.

CONTACT: James Shelton 916-746-1192 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-303 approving a contract purchase agreement, by and between the City of Roseville and Stantec Consulting International LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 6993 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

6. Darling Way - Permit Parking Modification (PUBLIC WORKS DEPARTMENT - ENGINEERING -

TRAFFIC ENGINEERING)
Summary: Staff recommends approval to install residential permit parking on the north side of Darling Way from Clarice Lane to the eastern end of the street. Street parking is impacted due to the nearby school, daycare, and after-school activities, but on-site parking is readily available within the school parking lot. Residential Permit Parking will be in effect 24 hours a day, seven days a week. The cost for installation of Permit Parking signs is already budgeted within the General Fund operating budget.

CONTACT: Carlee Parks 916-774-5454 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-304 approving permit parking areas and repealing Resolution No. 20- 341.

7. Parking Lot at the Maidu Soccer Fields - Award of Contract and Budget Adjustment (PUBLIC

WORKS DEPARTMENT - ENGINEERING - CITY PROJECT'S)
Summary: Staff recommends approval of a construction agreement with BRCO Constructors, Inc. in the amount of $577,145 for the construction of a parking lot to serve the soccer fields in Maidu Regional Park and associated budget adjustment to fully fund the construction in the amount $360,000 from the General Fund Capital Reserve Fund. The project will include the construction of 85 parking spaces, including accessible spaces, and will install the necessary drainage facilities for the improvements. Work is expected to begin in late October and be completed by summer 2026.

CONTACT: Nick Bumb 916-746-1313 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-309 approving an agreement, by and between the City of Roseville and BRCO Constructors, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and

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b. Adopt Ordinance No. 6994 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

8. Marketing and Advertising Services - Professional Services Agreements (ELECTRIC

DEPARTMENT - CUSTOMER & GOVERNMENT RELATIONS)
Summary: Staff recommends approval of professional services agreements with JSR Strategies LLC and Prosio Communications, Inc. to provide marketing and advertising services for Roseville Electric Utility. The total cost of the initial two-year agreement with JSR Strategies LLC, through June 30, 2027, will not exceed $340,000. The total cost of the initial two-year agreement with Prosio Communications, Inc., through June 30, 2027, will not exceed $140,000. Funding is included in the Electric Department budget in the Electric Fund.

CONTACT: David Bradford 916-746-1672 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-305 approving a professional services agreement, by and between the City of Roseville and JSR Strategies LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Resolution No. 25-306 approving a professional services agreement, by and between the City of Roseville and Prosio Communications, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

9. Customer Information System Health Check - Agreement Amendment (ELECTRIC DEPARTMENT - UTILITY BILLING)
Summary: Staff recommends approval of an amendment to the master professional services agreement with N. Harris Computer Corporation to authorize the City of Roseville’s Utilities Customer Care division, to engage Cayenta in conducting a comprehensive systems health check of the City’s Customer Information System. This will increase the total contract amount by $35,000. The amendment will be funded by the Customer Care budget in the Roseville Electric Utility and Environmental Utilities departments.

CONTACT: Jorence Wu 916-746-1261 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-314 approving an agreement, by and between the City of Roseville and N. Harris Computer Corporation and authorizing the City Manager to execute it on behalf of the City of Roseville.

10. Second Reading - 2025 Building Standards Code Adoption (FIRE DEPARTMENT) Summary: Staff recommends approval of a second reading of an ordinance amending Chapters

16.04 and 16.16 of title 16 of the Roseville Municipal Code regarding buildings and construction and the fire code. The fiscal impact on the City includes new code resources and staff training on

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the updated Building Code Standards. These costs have been accounted for within the current budgets of both the Fire Department and the Development Services Department.

CONTACT: Michael Bradley 916-774-5400 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6997 re-adopting and amending Chapters 16.04 and 16.16 of title 16 of the Roseville Municipal Code regarding buildings and construction and the fire code.

11. Microsoft Software Licensing (RFP #12-035) - Purchase Order (INFORMATION TECHNOLOGY

DEPARTMENT - STRATEGIC PLANNING)
Summary: Staff recommends approval and authorization for the City Manager to execute a purchase order, and any other documents necessary to facilitate this agreement, for renewal of the Microsoft Enterprise Agreement for software licensing via Softchoice, an authorized Microsoft Reseller for a three-year agreement. The annual amount of the contract for year 1 is $570,439.97 and years 2–3 are $570,760.95, for a total agreement cost of $1,711,961.87 over the three-year term. Staff also recommends that the City Manager delegate authority to the Chief Information Officer to approve additional costs not to exceed $100,000 per year for the term of the agreement, allowing the ability to cover any changes to the environment during that time, which may be by annual "True Ups" completed with Softchoice.

CONTACT: Christian Barajas 916-774-5431 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No 25-313 approving a Purchase Order for Microsoft Software Licensing.

12. Enterprise Asset Management Support - Contract Purchase Agreement (INFORMATION

TECHNOLOGY DEPARTMENT - CLIENT & INNOVATION SERVICES)
Summary: Staff recommends approval of a contract purchase agreement with Sixty Seven Solutions, Inc. for a one-year period, with two optional renewal years for operational support of the City’s Enterprise Asset Management system. The FY2025-26 cost of $250,000, and two optional renewal years totaling $500,000 in FY2026-27 and FY2027-28, shall be a shared cost among the City departments, within the Information Technology Operations Fund.

CONTACT: Tyler Adams 916-746-1174 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-310 approving a contract purchase agreement, by and between the City of Roseville and Sixty Seven Solutions, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

13. Geographic Information System - Sole Source Contract Purchase Agreement (INFORMATION

TECHNOLOGY DEPARTMENT - CLIENT & INNOVATION SERVICES)

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Summary: Staff recommends approval of a sole source contract purchase agreement with Environmental Systems Research Institute, Inc. (Esri) for Geographic Information Systems software maintenance. Since this software is proprietary and developed by Esri, they are the sole source for maintenance and support. The cost for this purchase is $120,300 per year for a total of $360,900 over a three-year term. Staff also requests that the City Council delegate authority to the Chief Information Officer to approve additional costs not to exceed $20,000 per year for the term of the agreement, allowing the ability to cover any additional software or user licensing needs during that time.

CONTACT: Brian Johnson 916-774-5141 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-311 approving an agreement, by and between the City of Roseville and Environmental Systems Research Institute, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

14. JM-30 Sierra Vista Apartments - Affordable Housing Regulatory Agreement (ECONOMIC

DEVELOPMENT DEPARTMENT - HOUSING)
Summary: Staff recommends approval of an Affordable Housing Regulatory Agreement with Greek Orthodox Housing Corporation for the Sierra Vista Apartments, an affordable rental housing project in the Sierra Vista Specific Plan, located at 4950 Upland Drive. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project.

CONTACT: Suzanne Acrell 916-774-5469 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-307 approving an affordable housing regulatory agreement, by and between the City of Roseville and Greek Orthodox Housing Corporation and authorizing the City Manager to execute it on behalf of the City of Roseville.

15. Staffing Changes (HUMAN RESOURCES DEPARTMENT)
Summary: Staff recommends approval of the Local 39 A & B salary schedules reflecting the addition of the Industrial Waste Technician I/II and the deletion of the Industrial Waste Technician; and approve the Management A & B salary schedules reflecting the addition of an Industrial Waste Supervisor classification and a salary adjustment to the Environmental Utilities Compliance Administrator, as part of an ongoing assessment of the appropriate staffing levels to provide a high level of service to the community. Most of these allocation changes were included in the Fiscal Year (FY) 2025-26 budget. For the remainder of FY 2025-26, the financial impact of the recommendations to the Wastewater Operations Fund is $4,819.

CONTACT: Macy Dippert 916-774-5215 [email protected] The City Council will consider the recommendation to:

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a. Adopt Ordinance No. 6995 of the Council of the City of Roseville amending Ordinance No. 6920, the salary ordinance for employees represented by the International Union of Operating Engineers, Stationary Engineers, Local 39, as amended by Appendix "H" to be effective October 4, 2025, as an urgency measure; and
b. Adopt Ordinance No. 6996 of the Council of the City of Roseville amending Ordinance No. 6983, the salary ordinance for Management Employees, as amended by Appendix "L" to be effective October 4, 2025, as an urgency measure; and
c. Approve the attached city-wide allocation schedule effective October 4, 2025.

16. Participation in Nationwide Opioid Litigation Settlement Agreements (CITY ATTORNEY

DEPARTMENT)
Summary: Staff recommends City Council approval authorizing the City to enter into settlement agreements with Purdue Pharma, L.P., Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Corp., Hikma Pharmaceuticals USA Inc., Indivior, Inc., Mylan, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals, Inc., and authorizing the City Manager to execute the requisite participation and settlement agreements and all other forms necessary to effectuate the City's participation in the settlements. No General Fund resources will be used.

CONTACT: My Tien Doan 916-774-5472 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-315 authorizing the City of Roseville to join the National Opioids Settlement Agreements with Opioid Distributors, Purdue Pharma, L.P., and the Sacklers Family, and with eight opioid manufacturers, and authorizing the City Manager to execute the requisite settlement agreements and all other forms necessary to effectuate the City’s participation in the settlements on behalf of the City of Roseville.

17. Body-Worn Cameras - Sole Source Contract Purchase Agreement (POLICE DEPARTMENT) Summary: Staff recommends approval of a sole source contract purchase agreement with Axon Enterprise, Inc. for Body-Worn Cameras with the associated software/hardware bundle. In 2021, the City entered into a five-year agreement with Lenslock, Inc. to supply Body-Worn Cameras (BWC) to the Police Department. This agreement is set to expire in 2026, necessitating the replacement of the current BWC system. After evaluation, the Police Department selected Axon Enterprise, Inc. to continue the Department's BWC program. Axon Enterprise, Inc. is the soleauthorized distributor for all Axon brand products. The total cost of the five-year agreement is $2,529,364.28; the first-year cost for this purchase is $446,175.58. Funding for the first-year cost was included in the Police Body-worn Camera Replacement project, through the Equipment Replacement Fund.

CONTACT: Mark Peinado 916-774-5021 [email protected] The City Council will consider the recommendation to:

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a. Adopt Resolution No. 25-312 approving a contract purchase agreement, by and between the City of Roseville and Axon Enterprise, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

18. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the September 17, 2025 City Council Meeting.

CONTACT: Melissa Lipp 916-774-5268 [email protected] The City Council will consider the recommendation to:
a. Approve the minutes of the September 17, 2025 City Council Meeting.

END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS

19. Water Rate Assistance Program - Roseville Municipal Code Amendment (ENVIRONMENTAL

UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends the City Council introduce for first reading an ordinance approving the addition of Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code. A Water Rate Assistance Program (WRAP) aligns with state and federal affordability efforts and reflects Roseville’s commitment to ensuring safe, accessible, and affordable water service for all residents. These updates would create a WRAP for income-eligible residents, in compliance with Proposition 218 by using non-rate revenue in the Water Operations Fund for funding. The Public Utilities Commission is recommending that the City Council approve the creation and implementation of the WRAP.

CONTACT: Noelle Mattock 916-774-5504 [email protected] The City Council will consider the recommendation to:
a. Introduce an ordinance for first reading approving the addition to Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code.

20. Campaign Finance Disclosure - Roseville Municipal Code Amendment (CITY CLERK

DEPARTMENT)
Summary: Staff recommends the City Council introduce for first reading an ordinance amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections.

CONTACT: Carmen Avalos 916-774-5269 [email protected] The City Council will consider the recommendation to:

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a. Recommend the City Council introduce for first reading an ordinance amending Section

2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections.

IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

21. Zoning and Subdivision Tolling Provisions - Roseville Municipal Code Amendments (DEVELOPMENT SERVICES - PLANNING)
Summary: Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions and adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 18.06 of the Roseville Municipal Code regarding Time Period of Approvals. The Planning Commission recommends approval of the amendment to Title 19 (Zoning Ordinance) of the Roseville Municipal Code to add a new Section 19.76.140 (Tolling Provisions) and staff recommends approval of the amendment to Title 18 (Subdivision Ordinance) of the Roseville Municipal Code to modify Section 18.06.230 (Time Period of Approvals) to indicate that the expiration of approved projects shall be paused (tolled) during any time the approvals are or were the subject of a lawsuit. The required findings for the approval of these amendments can be made and the requested action will have no fiscal impact on the City's General Fund.

CONTACT: Lauren Hocker 916-774-5272 [email protected] The City Council will consider the recommendation to:
a. Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling

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Provisions; and
b. Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 18.06 of the Roseville Municipal Code regarding Time Period of Approvals.

X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

XI. STAFF/COUNCIL REPORTS
XII. ADJOURNMENT

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City Council
Communication
Meeting Date: 10/1/2025
Item #: V.1
File #: 0102-10
Item ID: 2025-679
Title: Resolution - 2025 Sylvia Besana Community Volunteer Award Contact: Jenny Taylor 916-746-1328 [email protected]

SUMMARY
Commend Kevin Hernandez as recipient of the City of Roseville 2025 Sylvia Besana Community Volunteer Award.

RECOMMENDATION

BACKGROUND

FISCAL IMPACT

ENVIRONMENTAL REVIEW

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Respectfully Submitted,
Jenny Taylor, Public Information Officer
Megan Scheid, Deputy City Manager
ATTACHMENTS:

1. Sylvia Besana Award
REVIEWERS:

Jenny Taylor, Public Affairs and Communications Department Created - Megan Scheid, City Manager Department - Deputy City Manager Gretchen Hakala, City Attorney Department
Katrina Six, City Clerk Department
Ryan DeVore, City Manager Department - Assistant City Manager Dennis Kauffman, City Manager Department - Assistant City Manager Michelle Sheidenberger, City Attorney Department

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Dominick Casey, City Manager Department - City Manager
Katrina Six, City Clerk Department

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City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.2
File #: 0203-01 & 0201-01
Item ID: 2025-645
Title: Fleet Services Purchase – Budget Adjustment
Contact: Lea Schroeder 916-774-5503 [email protected]

SUMMARY
Staff recommends approval of a budget adjustment authorizing a $162,500 payment from the Highway Users Tax Fund to the Fleet Replacement Fund for the purchase of a truck equipped with a dump body.

The new truck will support the Public Works Streets Resurfacing team in carrying asphalt for street construction projects and daily paving operations. The truck will be purchased from the Fleet Replacement Fund and will have no impact on the General Fund.

RECOMMENDATION
Staff recommends that the City Council adopt an ordinance to approve a $162,500 budget adjustment to fund the purchase of a truck equipped with a dump body to be used by Streets Resurfacing for repairs, new construction projects, and paving.

BACKGROUND
The Public Works Department has a need for a new truck to support the Streets Resurfacing team in carrying asphalt for street construction projects and daily paving operations. The purchase will be handled through the Public Works Department’s Fleet Services Division, which oversees the City’s vehicle fleet.

The new dump body truck will be funded through the Fleet Replacement Fund. This vehicle purchase was inadvertently omitted from the adopted FY2025-26 budget. A budget adjustment is therefore required to transfer funds from the Highway Users Tax Fund to increase the Fleet Replacement Fund appropriation authority. This funding will cover the full purchase price, including the truck, dump body, options, and accessories.

FISCAL IMPACT
The recommended budget adjustment appropriates $162,500 from the Highway Users Tax Fund for a payment to the City’s Fleet Replacement Fund for the purchase of a truck equipped with a dump body. The truck will be purchased from the Fleet Replacement Fund and will have no impact on the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Fleet Services purchase meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

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Respectfully Submitted,
Lea Schroeder, Management Analyst
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Ordinance 6991
REVIEWERS:

Lea Schroeder, Public Works Department - Fleet Created/Initiated - 8/26/2025 Brandy LeBeau, Public Works Department - Fleet Approved - 8/27/2025 Jason Shykowski, Public Works Department - All Approved - 8/29/2025 Gretchen Hakala, City Attorney Department Approved - 9/15/2025 Katrina Six, City Clerk Department Approved - 9/15/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/16/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/17/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/17/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

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ORDINANCE NO. 6991

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the purchase of a truck to be used by Streets Resurfacing for repairs, new construction projects, and paving.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

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REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 5516 62350 43,270 Establish expenditure budget (Fleet Replacement Shortage) to purchase a Ford truck with a dump body
4005 6552 62601 162,500
Establish expenditure budget (Capital Outlay - Vehicles) in Fleet Replacement fund to purchase a Ford truck with a
dump body
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 205,770

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
4005 4251 62601 43,270
Establish revenue budget (Fleet Replacement Shortage) in Fleet Replacement Fund to purchase a Ford truck with a
dump body
REVENUES/TRANSFERS IN TOTAL 43,270
NET ADJUSTMENT 162,500

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 3601 00000 000000 (43,270) Decrease Highway Users Tax Fund Balance 4005 3601 00000 000000 (119,230) Decrease Fleet Replacement Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (162,500)
Justification for Budget Adjustment:

Public Works Fleet Services is requesting this budget adjustment to facilitate the purchase of a Ford truck with a dump body to replace unit 08-279. The vehicle will be used by the Public Works Streets Resurfacing team to perform essential job duties on City streets. This vehicle was intended to be included in the FY2026 annual budget but was inadvertently excluded.

The total cost of the vehicle, including necessary options and accessories, is $162,500. Available funds in the Fleet Replacement Fund (4005) total $119,230.

The remaining $43,270 will be covered by the Highway Users Tax Fund (2305).

Brandy LeBeau, Fleet Manager 2025-26
Peter Brevik, Fleet Management Technician
PW/Fleet Services

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City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.3
File #: 0203-01 & 0201-01
Item ID: 2025-649
Title: Gillig Buses - Purchase Order and Budget Adjustment Contact: Zachary Presley 916-774-5365 [email protected]

SUMMARY
Staff recommends approval of a purchase order with Gillig for five (5) 35’ local Battery Electric buses and seven (7) 40’ commuter battery electric buses in the amount of $15,272,655, and authorize budget adjustments in the amount of $8,140,131 to align project funding for the procurement. Funding for the buses will use a combination of federal, state, and local transit funding. No General Fund resources will be used.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve a purchase order to Gillig for the amount of $15,272,655 for five (5) 35’ Battery Electric buses and seven (7) 40’ battery electric buses; and

2. Adopt an ordinance to approve budget adjustments in the amount of $8,140,131 to align project funding for the procurement of all twelve (12) buses.

BACKGROUND
In efforts to reduce vehicle emissions and meet electric vehicle procurement state requirements, Roseville Transit is planning to purchase twelve (12) Gillig battery electric buses through the California Association of Coordinated Transit (CalACT) Request for Proposals (RFP) #23-01 procurement. As a member of CalACT, Roseville Transit has access to purchase vehicles intended for transit agencies through the CalACT/MBTA purchasing cooperative. These are competitively priced buses resulting from the collective purchasing power of multiple agencies. Through the CalACT competitive procurement process, conducted in a manner that conforms to Roseville’s policies for formal solicitation (publicly advertised and evaluated with price as a consideration), CalACT/MBTA awarded Gillig a contract for buses that also meet Roseville’s fixed route and commuter service specifications.

Gillig offers 35’ and 40’ battery electric buses that provide sufficient range for the operation of Roseville’s fixed route and commuter services. This procurement is being funded through existing capital improvement projects. These bus purchases will utilize local transit, state, and federal funding and will replace twelve (12) existing diesel-powered buses with fully electric buses. The buses are fully funded, include a 10% contingency to address possible tariff concerns and other unforeseen issues, and include budgets for final outfitting, inspections, and subsequent deployment of these vehicles.

FISCAL IMPACT
The purchase of twelve (12) battery buses is being funded by the Seven New Zero Emission Commuter Bus Project and the Fixed Route Bus Replacement Project. Both projects are fully funded by local transit,

Page 19 of 1257 ends

state, and federal funding sources and will have no impact on the General Fund. The recommended budget adjustments totaling $8,140,131 will align project funding with the procurement.

The five (5) fixed route buses are being funded by a $4,719,057 Zero Emission Transit Capital Program (ZETCP) allocation from the California State Transportation Agency (CalSTA). The remainder of this procurement will be funded by Local Transportation Funds (LTF)..

The seven (7) commuter buses are being funded by a $6,925,800 Low or No Emission Grant Program (LONO) allocation from the Federal Transit Administration (FTA). The remainder of this procurement will be funded by Local Transportation Funds (LTF).

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or are otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The procurement of these vehicles meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Zachary Presley, Assistant Transportation Planner
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Ordinance 6992

2. 35' Electric Pre Award Sales

3. Quote Letter

4. 40' Electric Pre Award Sales

5. Quote Letter
REVIEWERS:

Zachary Presley, Public Works Department - Transportation Created/Initiated - 8/27/2025 Ed Scofield, Public Works Department - Transportation Approved - 8/28/2025 Jason Shykowski, Public Works Department - All Approved - 8/29/2025 Gretchen Hakala, City Attorney Department Approved - 9/12/2025 Katrina Six, City Clerk Department Approved - 9/15/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/17/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/18/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/18/2025

Page 20 of 1257 ends

Dominick Casey, City Manager Department - City Manager Approved - 9/18/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

Page 21 of 1257 ends

ORDINANCE NO. 6992

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Fixed Rate Route Bus Replacement and the New Zero Emission Commuter Bus projects.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Page 22 of 1257 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6511 6552 84001 700081 6,953,661 Establish capital outlay expense budget for the Fixed Route Bus Replacement Project
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 6,953,661

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6511 4410 84001 700081 4,719,057 Establish state grants revenue budget for the Fixed Route Bus Replacement Project
6511 4425 84001 700081 2,234,604 Establish local transportation funds revenue budget for the Fixed Route Bus Replacement Project
REVENUES/TRANSFERS IN TOTAL 6,953,661

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

The Public Works Department/Alternative Transportation recommends that Council authorize the establishment of a new Capital Improvement Project - the Roseville Transit Fixed Route Bus Replacement Project (700081) and adopt an ordinance to approve a budget adjustment appropriating $6,953,661 in the Transit Fund (6511) to the Project for the procurement of five (5) zero-emission Gillig buses for fixed route bus service through the existing California Association of Coordinated Transit (CalACT) RFP #23-01.

Funding sources for this purchase are (1) $4,719,057 of state grants from the California State Transportation Agency (CalSTA) - Zero Emission Transit Capital Program (ZETCP) and (2) $2,234,604 of Local Transportation Funds to cover the funding shortfall.

Ed Scofield - Alt. Transportation Manager 2025-26
Zach Presley - Transportation Planner
Public Works - Alternative Transportation

Page 23 of 1257 ends

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6511 6552 84001 500111 1,186,470 Increase capital outlay expense budget for the Purchase of Seven New Zero Emission Commuter Bus Project
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 1,186,470

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
6511 4425 84001 500111 1,260,670
Increase local transportation funds revenue budget for
the Purchase of Seven New Zero Emission Commuter
Bus Project
6511 4401 84001 500111 (74,200)
Decrease federal grants revenue budget for the
Purchase of Seven New Zero Emission Commuter Bus
Project
REVENUES/TRANSFERS IN TOTAL 1,186,470

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

The Public Works Department is requesting a budget adjustment for the Purchase of Seven New Zero Emission Commuter Buses project (500111) within the Transit Fund (6511) to reflect updated project costs and funding sources.

Summary of Changes:
•Increase the total expenditure budget to match the revised estimated cost of the buses. •Adjust Federal Grants Revenue (4401) from the previously budgeted $7,000,000 to the actual grant award of $6,925,800. •Add Local Transportation Fund Revenue (4425) in the amount of $1,260,670 to cover the funding shortfall.

The current project budget is $8,659,790. With this adjustment, the revised project budget will total $9,846,260.

Ed Scofield - Alt. Transportation Manager 2025-26
Zach Presley - Transportation Planner
Public Works - Alternative Transportation

Page 24 of 1257 ends

COMPONENT MANUFACTURER COUNTRY OF
ORIGIN

PERCENT OF

TOTAL COST
AIR COMPRESSOR AIR SQUARED, INC U.S.A 1.59%
AIR CONDITIONING SYSTEM THERMO-KING CORPORATION U.S.A 5.31% AIR DRYER SKF USA, INC U.S.A 0.06%
BATTERY THERMAL MANAGEMENT SYSTEM MODINE MFG CO U.S.A 1.17% BIKE RACK SPORTWORKS GLOBAL, LLC U.S.A 0.02%
BULKHEAD ASSEMBLY ALVA-GWYN INC U.S.A 0.10%
CEILING PANELS WILSONART INTERNATIONAL U.S.A 0.13%
DOOR SYSTEM VAPOR BUS INTERNATIONAL U.S.A 1.07%
DRIVERS BARRIER AROW GLOBAL U.S.A 0.07%
DRIVERS SEAT RECARO NORTH AMERICA U.S.A 0.36%
ELECTRICAL HARNESSES & CABLES - COMPASS COMPONENTS, INC. COMPASS COMPONENTS, INC. U.S.A 1.20% ELECTRICAL HARNESSES & CABLES - REMA USA LLC REMA USA LLC U.S.A 0.36% ELECTRICAL HARNESSES & CABLES - RESQ MANUFACTURING RESQ MANUFACTURING U.S.A 3.38% ELECTRIFIED POWER SYSTEM AKASOL, INC U.S.A 29.06%
EXTERIOR MIRRORS SAFE FLEET U.S.A 0.14%
EXTRUSIONS HYDRO EXTRUSION USA, LLC U.S.A 0.79%
FABRICATIONS- ANDERSON FABRICATION INC. ANDERSON FABRICATION INC. U.S.A 0.60% FABRICATIONS- BAYFAB METALS INC BAYFAB METALS INC U.S.A 0.18% FABRICATIONS- DETENTION DEVICE SYSTEMS DETENTION DEVICE SYSTEMS U.S.A 0.22% FABRICATIONS- DIE & TOOL PRODUCTS, INC DIE & TOOL PRODUCTS, INC U.S.A 0.77% FABRICATIONS- EAST BAY MACHINE & SHEET METAL EAST BAY MACHINE & SHEET METAL U.S.A 0.66% FABRICATIONS- G C M G C M U.S.A 0.35%
FABRICATIONS- GOLDEN PLASTICS CORP GOLDEN PLASTICS CORP U.S.A 0.16% FABRICATIONS- HOGAN MFG. INC. HOGAN MFG. INC. U.S.A 0.88% FABRICATIONS- IMPERIAL FABRICATORS IMPERIAL FABRICATORS U.S.A 4.74% FABRICATIONS- MASTER METAL PRODUCTS CO. MASTER METAL PRODUCTS CO. U.S.A 0.77% FABRICATIONS- RON NUNES ENTERPRISES RON NUNES ENTERPRISES U.S.A 0.29% FABRICATIONS- U. S. FABRICATIONS U. S. FABRICATIONS U.S.A 0.61% FRONT & REAR AXLE ASSEMBLIES MERITOR AUTOMOTIVE U.S.A 2.36% FRONT & REAR BUMPER ASSEMBLIES ROMEO RIM, INC. U.S.A 0.32% FRONT CAP MC CLARIN PLASTICS LLC U.S.A 0.56%
HEATER ASSEMBLIES BUS CLIMATE CONTROL U.S.A 0.30%
INTERIOR LAMPS- I/O CONTROLS CORPORATION - LIGHTS I/O CONTROLS CORPORATION - LIGHTS U.S.A 0.60% INTERIOR LAMPS- I/O CONTROLS CORPORATION - MODULES I/O CONTROLS CORPORATION - MODULES U.S.A 0.12% PASSENGER SEATS AMERICAN SEATING COMPANY U.S.A 2.53%
PASSENGER WINDOWS RICON - WINDOWS U.S.A 2.81%
PIPING & TUBING- ACCURATE TUBE BENDING INC ACCURATE TUBE BENDING INC U.S.A 0.22% PIPING & TUBING- S.F. TUBE S.F. TUBE U.S.A 2.11%
RADIATOR MODINE MFG CO U.S.A 0.64%
REAR CAP PERFORMANCE COMPOSTIES U.S.A 0.07%
REAR SUSPENSION HENDRICKSON LEBANON, KY U.S.A 0.65%
SHIFTER, TRANS ASSEMBLY ARENS CONTROLS U.S.A 0.09%
TIRES GOODYEAR TIRE & RUBBER CO U.S.A 0.63%
WHEELCHAIR RAMP LIFT-U DIVISION OF HOGAN MFG.,INC U.S.A 1.17% WHEELS ADVANCED WHEELS SALES U.S.A 0.33%
WHEELWELL COVERS MC CLARIN PLASTICS LLC U.S.A 0.22%

70.78%

FINAL ASSEMBLY - ALL VEHICLE ASSEMBLY OPERATIONS,

STARTING WITH THE UNDERSTRUCTURE THROUGH TO FINAL
ROAD TEST ARE DONE IN LIVERMORE, CA GILLIG U.S.A. 100.00% SPECIFICALLY IDENTIFIED U.S. COMPONENTS AS A % OF TOTAL MATERIALS We certify full compliance with the FTA's "Buy America" regulations (Section 49 CFR Part 663) and submit the following abbreviated listing as evidence of this compliance.

ROSEVILLE ALTERNATIVE TRANSPORTATION DIVISION

ROSEVILLE, CA

PRE AWARD BUY AMERICA CERTIFICATE
35' ELECTRIC LOW FLOOR PLUS BUSES (QTY:5,S/N:TBD, CONTRACT:PIGGYBACK - CalACT MBTA RFP #23-01 REV.1) 1-Aug-25
GILLIG IS ONE OF THE MOST "AMERICAN" BUS MANUFACTURERS IN THE WORLD. Gillig is 100% U.S. owned and operated. ALL OUR FACILITIES are located in the U.S.A. ALL OUR MANUFACTURING is done in the U.S.A. and we have a policy that stresses the use of products produced in the U.S.A.

Page 25 of 1257 ends

G I L L I G L L C

LIVERMORE, CALIFORNIA

DESCRIPTION AND COST

OF FINAL ASSEMBLY
FOR 35’ & 40’ ELECTRIC BUSES
FY 2025
Gillig LLC certifies that final assembly of its buses occurs at its manufacturing plant in Livermore, California. The final assembly process consists of the assembly of the chassis; the installation and interconnection of the engine (traction motor, energy storage system, traction inverter), transmission, axles, including the cooling and braking systems; the installation and interconnection of the heating and air conditioning equipment; the installation of pneumatic and electrical systems; mounting of the body structure to the chassis; installation of door systems; painting of the vehicle; installation of destination signs, windows, passenger seats, passenger grab rails, and wheelchair lifts; wheel alignment, dynamometer and road testing; final inspection, repairs and preparation of the vehicles for delivery.

The cost of the above mentioned activities for this order has been estimated to be $24,118.76 per bus. 451 Discovery Drive, Livermore, CA 94551 | www.gillig.com | 510.264.5000

Page 26 of 1257 ends

FMVSS CERTIFICATION

FEDERAL MOTOR VEHICLE SAFETY STANDARDS CERTIFICATION
This is to certify that the GILLIG transit bus model(s) proposed, complies (comply) with all applicable Federal Motor Vehicle Safety Standard as required by the F.T.A. and the D.O.T., and described in Title 49 CFR Chapter V, part 571-FMVSS, last revised on October 1, 1998.

GILLIG LLC
By:

Title:

WILLIAM F FAY JR.

VICE PRESIDENT, SALES

Page 27 of 1257 ends

REVISIONS
SVH IDYN �ONEIDESCRIPTIDN !REL. !DATE
A !RAYi !RELEASED F□R PR□DUCTI□Nlll5<16l) j10/0<l/l6
n=----------------------------------------------·n
i MANUFACTURED BY GILLIG LLC
j LIVERMORE, CALIFORNIA DATE: ____ j
I I
I GVWR: __ kg __ lb I
j GAWR:FRONT __ kg __ lb j
I I
I WITH ____________________ TIRES, I
• ____ RIMS AT __ kPa __ psi COLD SINGLE ! GAWR: REAR __ kg __ lb j
I WITH ____________________ TIRES, I
I I
I
I
I
i
I
I
'
____ RIMS AT __ kPa __ psi COLD DUAL
THIS VEHICLE CONFORMS TO ALL APPLICABLE U.S.

FEDERAL MOTOR VEHICLE SAFETY STANDARDS IN EFFECT
ON THE DATE OF MANUFACTURE SHOWN ABOVE.

I
'
VEHICLE I.D. NO.: -------- MODEL: ----
I TYPE OF VEHICLE: BUS
,..._
0 0
J ENGINE NUMBER: ____ � I
I UNLADEN WEIGHT: __ lb d, ' �------ -------------------------------------� .:U NOTES

1. ALL TEXT HEIGHT MUST BE GREATER THAN ½2" TALL.

2. PRINT USING ZEBRA ZT 410 LABEL PRINTER.

3. MINIMUM QUALITY SETTING OF 600DPI.
4, MEDIA TYPE IS THERMAL TRANSFER.
5, DARKNESS SETTING IS 28.

6. SPEED IS 2 INCHES PER SECOND.

7. DITHERING IS SMOOTH,
MAKE FROM: 59-52697-001

ITEM ND DESCRIPTION
I 1 lrm I HARK PART II /PN PER GIL DB #370.002
THIS ii,;Vlf,6 ANJI Tl£ JNllnlATJIW COOAJ.tED T� SIJIIHJTTEJI TITLE, C[H']ll[NTIALLY AND IS Tl,£ PR!PERTY � GILLIG LLC. USE, REPRCIJUCTDI, DR DlSCLDStRE Dr Tt£ CONTENT Cl" THIS IRA�-� tw
AHY ..... � �[F � lrMY PlRPDS£ KJST iE
RDIJVC AU Jll.RR$, :BRtAK SHARP £DC1.S
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DECAL-DATA PLATE

GILLIG LLC, LIVERMORE LOCATION
U)L[S'$
Dit£.NSD>IUli N«I Ttl.£RNCP«i ARE PD ANSI Y-14.:IM-1"4 CHKR'S ]NIT• DAT[1 MFG Ol>£RV1St SPa:JnO Ttl..£RANCES M£. lN fNOCSt l�Tn1
DccDW.s ......,.. ___r--------i � APPR'S !NIT• DATE• :�:V HP
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Page 28 of 1257 ends

451 DISCOVERY DRIVE, LIVERMORE, CA 94551 | WWW.GILLIG.COM | 510.264.5000 August 1, 2025
Ed Scofield
Alternative Transportation Manager
City of Roseville
316 Vernon Street
Suite. 150
Roseville, CA 95678
Dear Ed,
Thank you for your interest in purchasing (5) 35’ Battery Electric Low Floor Buses by utilizing the Basin Transit Contract No. 23-01, administered by Morongo Basin Transit Authority on behalf of itself and the California Association of Coordinated Transportation (CalACT) consortium members.

Attached you will find the price variance/price summary that would pertain to your order. This price is based upon the original contract terms that went into effect 9/20/23. (5) 35’ Battery Electric Low Floor Buses $1,264,302 each This price is valid for 90 days and is FOB Roseville, CA. Prices include estimated Sales taxes and exclude license fees. The production start date of this order will begin within 18 – 24 months from receipt of purchase order.

The current Administration has recently placed substantial tariffs on goods imported into the United States, and there have been indications that additional or different tariffs may be imposed. Although we are actively working with our suppliers to determine the financial impact these tariffs may ultimately have on our material and production costs, we believe in some cases (bus configuration) it will add a significant cost to the bus price which GILLIG is unable to absorb. As a valued partner, you have our commitment and assurance that we will do everything possible to minimize the impact as we navigate this developing situation. However, contract modifications and price adjustments will likely be necessary to offset any cost increases due to these tariffs.

We thank you for this opportunity and appreciate your interest in GILLIG and our products. We at GILLIG look forward to building another order for Roseville and in so doing, continuing to build our lasting partnership. Working together, GILLIG is confident we can manage the tariff situation and continue to build and deliver the best transit buses in the industry along with the highest level of customer satisfaction.

Should you have any questions, please do not hesitate to contact me at (916) 201-4642.

Sincerely,
Richard Bissell
Richard Bissell
GILLIG Northwest Regional Sales Manager

Page 29 of 1257 ends

COMPONENT MANUFACTURER COUNTRY OF
ORIGIN

PERCENT OF

70.78%

FINAL ASSEMBLY - ALL VEHICLE ASSEMBLY OPERATIONS,

GILLIG IS ONE OF THE MOST "AMERICAN" BUS MANUFACTURERS IN THE WORLD. Gillig is 100% U.S. owned and operated. ALL OUR FACILITIES are located in the U.S.A. ALL OUR MANUFACTURING is done in the U.S.A. and we have a policy that stresses the use of products produced in the U.S.A. 1-Aug-25

PRE AWARD BUY AMERICA CERTIFICATE

ROSEVILLE ALTERNATIVE TRANSPORTATION DIVISION

ROSEVILLE, CA
FORTY FOOT ELECTRIC LOW FLOOR TRANSIT BUS (QTY:7,S/N:TBD, CONTRACT:PIGGYBACK - CalACT MBTA RFP #23-01 REV.1)

Page 30 of 1257 ends

G I L L I G L L C

LIVERMORE, CALIFORNIA

DESCRIPTION AND COST

The cost of the above mentioned activities for this order has been estimated to be $24,118.76 per bus. 451 Discovery Drive, Livermore, CA 94551 | www.gillig.com | 510.264.5000

Page 31 of 1257 ends

FMVSS CERTIFICATION

GILLIG LLC
By:

Title:

WILLIAM F FAY JR.

VICE PRESIDENT, SALES

Page 32 of 1257 ends

FEDERAL MOTOR VEHICLE SAFETY STANDARDS IN EFFECT
ON THE DATE OF MANUFACTURE SHOWN ABOVE.

I
'
VEHICLE I.D. NO.: -------- MODEL: ----
I TYPE OF VEHICLE: BUS
,..._
0 0
J ENGINE NUMBER: ____ � I
I UNLADEN WEIGHT: __ lb d, ' �------ -------------------------------------� .:U NOTES

1. ALL TEXT HEIGHT MUST BE GREATER THAN ½2" TALL.

2. PRINT USING ZEBRA ZT 410 LABEL PRINTER.

3. MINIMUM QUALITY SETTING OF 600DPI.
4, MEDIA TYPE IS THERMAL TRANSFER.
5, DARKNESS SETTING IS 28.

6. SPEED IS 2 INCHES PER SECOND.

7. DITHERING IS SMOOTH,
MAKE FROM: 59-52697-001

DECAL-DATA PLATE

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Page 33 of 1257 ends

451 DISCOVERY DRIVE, LIVERMORE, CA 94551 | WWW.GILLIG.COM | 510.264.5000 August 1, 2025
Ed Scofield
Alternative Transportation Manager
City of Roseville
316 Vernon Street
Suite. 150
Roseville, CA 95678
Dear Ed,
Thank you for your interest in purchasing (7) 40’ Battery Electric Low Floor Buses by utilizing the Basin Transit Contract No. 23-01, administered by Morongo Basin Transit Authority on behalf of itself and the California Association of Coordinated Transportation (CalACT) consortium members.

Attached you will find the price variance/price summary that would pertain to your order. This price is based upon the original contract terms that went into effect 9/20/23. (7) 40’ Battery Electric Low Floor Buses $1,278,735 each This price is valid for 90 days and is FOB Roseville, CA. Prices include estimated Sales taxes and exclude license fees. The production start date of this order will begin within 18 – 24 months from receipt of purchase order.

Should you have any questions, please do not hesitate to contact me at (916) 201-4642.

Sincerely,
Richard Bissell
Richard Bissell
GILLIG Northwest Regional Sales Manager

Page 34 of 1257 ends

City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.4
File #: 0203-13
Item ID: 2025-661
Title: Asphalt Sealant and Filler - Annual Blanket Purchase Order Contact: James Shelton 916-746-1192 [email protected]

SUMMARY
Staff recommends approval of a purchase order with Crafco, Inc. for the purchase of asphalt sealant and fillers. The total estimated cost for pavement patching products is up to $250,000 per fiscal year. Funding is included in the Public Works Department's Street Maintenance Division FY2025-26 operating budget.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve an annual blanket purchase order to Crafco, Inc. for asphalt sealant and fillers. Pending future Council approved budgets, staff requests authorization to continue utilizing the contract without further Council approvals until the contract expires, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Public Works Department's Street Maintenance Division has a recurring demand for Crafco crack sealant pavement preservation products for maintenance of the City's roadways. Crafco offers a wide variety of pavement patching products for applications in all climatic conditions and temperatures. Crafco was chosen because of the price and quality of materials, and because the Department has utilized a Crafco spray injection patching machine for more than 20 years.

The Sourcewell cooperative purchasing contract being used to purchase this sealant product has an initial contract period through July 7, 2029. Sourcewell and the supplier may agree to up to three (3) one-year extensions beyond the original four-year term. The total possible length of this Agreement will be seven (7) years from the effective date. Staff requests authorization to continue utilizing the contract without further Council approval until the contract expires, or until City staff determines that continuing with the same vendor is not in the City's best interest. Upon expiration of the initial contract, City staff will evaluate the terms, conditions, and pricing of any renewed contract. If the renewed contract continues to meet the City's needs at the time, staff requests the ability to renew with the vendor contingent upon having a Councilapproved budget.

FISCAL IMPACT
The total estimated cost for pavement patching products is up to $250,000 per fiscal year. Funding is included in the Public Works Department's Street Maintenance Division FY2025-26 operating budget and will be included in future operating budgets pending City Council approval.

Page 35 of 1257 ends

approval of a purchase order for asphalt sealant and filler meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
James Shelton, Project Coordinator
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Resolution 25-308

2. Current Crafco Contract 050625
REVIEWERS:

James Shelton, Public Works Department - Street Maintenance Created/Initiated - 9/3/2025 Chris Tamez, Public Works Department - Street Maintenance Approved - 9/9/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering Approved - 9/12/2025 Gretchen Hakala, City Attorney Department Approved - 9/15/2025 Katrina Six, City Clerk Department Approved - 9/16/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/16/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/17/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/17/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

Page 36 of 1257 ends

RESOLUTION NO. 25-308

APPROVING A PURCHASE ORDER ASPHALT SEALANT AND FILLER

WHEREAS, a purchase order for asphalt sealant and filler, by and between the City of Roseville and Crafco, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

BE IT FURTHER RESOLVED, that the City Manager or his designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

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050625-CFC
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MASTER AGREEMENT #050625
CATEGORY: Roadway Maintenance Equipment
SUPPLIER: Crafco, Inc.

This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Crafco, Inc., 6165 W.

Detroit St., Chandler, AZ 85226 (Supplier).

Sourcewell ŝƐĂůŽĐĂůŐŽǀĞƌŶŵĞŶƚĂŶĚƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞĐƌĞĂƚĞĚƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐ^ĞĐƟŽŶϭϮϯ͘ϮϭͿŽīĞƌŝŶŐ a CŽŽƉĞƌĂƟǀĞPurchasing Program to eligible ƉĂƌƟĐŝƉĂƟŶŐŐŽǀĞƌŶŵĞŶƚĞŶƟƟĞƐ͘

hŶĚĞƌƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĞŶƚĞƌĞĚǁŝƚŚ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌǁŝůůƉƌŽǀŝĚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program. ƌƟĐůĞϭ͗
'ĞŶĞƌĂůdĞƌŵƐ
dŚĞ'ĞŶĞƌĂůdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϭĐŽŶƚƌŽůƚŚĞŽƉĞƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůů ĂŶĚ^ƵƉƉůŝĞƌĂŶĚĂƉƉůǇƚŽĂůůƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚďǇ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘^ƵďƐĞƋƵĞŶƚ
ƌƟĐůĞƐƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĐŽŶƚƌŽůƚŚĞƌŝŐŚƚƐĂŶĚŽďůŝŐĂƟŽŶƐĚŝƌĞĐƚůǇďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ ^ƵƉƉůŝĞƌ;ƌƟĐůĞϮͿ͕ĂŶĚďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ;ƌƟĐůĞϯͿ͕ƌĞƐƉĞĐƟǀĞůǇ͘dŚĞƐĞƌƟĐůĞϭ
General TĞƌŵƐĐŽŶƚƌŽůŽǀĞƌĂŶǇĐŽŶŇŝĐƟŶŐƚĞƌŵƐ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶǇƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚǇƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůǇĂĐĐĞƉƚĂďůĞƚĞƌŵƐ. 1) WƵƌƉŽƐĞ͘ Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized ĂŽŽƉĞƌĂƟǀĞ Purchasing Program designed to provide PĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝƚŚĂĐĐĞƐƐƚŽĐŽŵƉĞƟƟǀĞůǇĂǁĂƌĚĞĚ
ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐagreements. To facilitate the Program, Sourcewell has awarded Supplier this ĐŽŽƉĞƌĂƟǀĞƉƵƌĐŚĂƐŝŶŐDĂƐƚĞƌŐƌĞĞŵĞŶƚĨŽůůŽǁŝŶŐĂĐŽŵƉĞƟƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐŝŶƚĞŶĚĞĚƚŽ ŵĞĞƚĐŽŵƉůŝĂŶĐĞƐƚĂŶĚĂƌĚƐŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚDŝŶŶĞƐŽƚĂůĂǁĂŶĚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐĐŽŶƚĂŝŶĞĚ herein.
2) Intent. dŚĞŝŶƚĞŶƚŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƚŽĚĞĮŶĞƚŚĞƌŽůĞƐŽĨ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƐŝƚƌĞůĂƚĞƐƚŽ^ŽƵƌĐĞǁĞůů͛ƐŽŽƉĞƌĂƟǀĞWƵƌĐŚĂƐŝŶŐWƌŽŐƌĂŵ͘ ϯͿ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĐĐĞƐƐ͘ ^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing Program Master Agreements are ĂǀĂŝůĂďůĞƚŽĞůŝŐŝďůĞƉƵďůŝĐĂŐĞŶĐŝĞƐ;WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐͿ. WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐĂƵƚŚŽƌŝƚǇƚŽĂĐĐĞƐƐ
^ŽƵƌĐĞǁĞůů͛ƐCŽŽƉĞƌĂƟǀĞPurchasing PƌŽŐƌĂŵŝƐĚĞƚĞƌŵŝŶĞĚƚŚƌŽƵŐŚƚŚĞůĂǁƐŽĨŝƚƐƌĞƐƉĞĐƟǀĞ ũƵƌŝƐĚŝĐƟŽŶ͘
4) ^ƵƉƉůŝĞƌĐĐĞƐƐ͘ dŚĞ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞŵĂĚĞĂǀĂŝůĂďůĞƚŽĂŶǇ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ƵƉƉůŝĞƌƵŶĚĞƌƐƚĂŶĚƐƚŚĂƚĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐƐĂles and service forces about

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^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚǇƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
5) Term. dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿǇĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞǆƉŝƌĞƐĂƚϭϭ͗ϱϵW͘D͘ĞŶƚƌĂů Time on July 7, 2029, unless it is cancelled or extended ĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘ a)
ǆƚĞŶƐŝŽŶƐ͘ Sourcewell and Supplier may agree to up to three ;ϯͿ ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions beyond the original four-year term. The total possible length of this Agreement will be seven (7) ǇĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘
b)
ǆĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞǆƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞǆĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘
6) ^ƵƌǀŝǀĂůŽĨdĞƌŵƐ͘ EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶǇƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶǇWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘
7) Scope. ^ƵƉƉůŝĞƌŝƐĂǁĂƌĚĞĚĂDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽƉƌŽǀŝĚĞƚŚĞƐŽůƵƟŽŶƐŝĚĞŶƟĮĞĚŝŶRFP #050625 ƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƟŽŶƐŝŶĐůƵĚĞ͗
a. Asphalt recyclers and reclaimers, hot boxes;
b. WĂƚĐŚĞƌƐ͕ƐĞĂůĐŽĂƚĞƌƐ͕ũŽŝŶƚĂŶĚĐƌĂĐŬƐĞĂůĞƌƐ͕ĐƌĂĐŬƌŽƵƚĞƌƐ͕ŵĂƐƚŝĐĂŶĚĂĚŚĞƐŝǀĞŵĞůƚĞƌƐ͖ c. ŚŝƉƐƉƌĞĂĚĞƌƐ͕ĂƐƉŚĂůƚďƌŽŽŵƐ͕ĂŶĚƉĂǀĞŵĞŶƚŐƌŝŶĚŝŶŐŽƌŐƌŽŽǀŝŶŐĞƋƵŝƉŵĞŶƚ͖ĂŶĚ͕ d. WĂǀĞŵĞŶƚŵĂƌŬŝŶŐĂƉƉůŝĐĂƚŝŽŶĂŶĚƌĞŵŽǀĂůĞƋƵŝƉŵĞŶƚ͘
8) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůto the above referenced RFP is incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůǇƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂǇďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.
9) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚǇ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚǇŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
10) WƌŝĐŝŶŐ͘ WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌǇĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtables) for all Included ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ 11) EŽƚƚŽ
ǆĐĞĞĚWƌŝĐŝŶŐ͘ Suppliers may not exceed the prices listed in the current Pricing List ŽŶĮůĞ with Sourcewell ǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇ
ƌĞƋƵĞƐƚĂĚũƵƐƚŵĞŶƚƐƚŽƉƌŝĐŝŶŐĚŝƌĞĐƚůǇfrom ^ƵƉƉůŝĞƌĚƵƌŝŶŐƚŚĞŶĞŐŽƟĂƟŽŶĂŶĚĞǆĞĐƵƟŽŶŽĨĂŶǇ ƚƌĂŶƐĂĐƟŽŶ.
12) Open Market. ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐprocess is included within its Proposal. ϭϯͿ ^ƵƉƉůŝĞƌZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗
i) ŽŵƉůŝĂŶĐĞ͘ Supplier represents and warrants it will provide all Included ^ŽůƵƟŽŶƐ under this Agreement in full compliance with applicable federal, state, and local laws and ƌĞŐƵůĂƟŽŶƐ͘

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ii) >ŝĐĞŶƐĞƐ͘ ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇƌĞƋƵĞƐƚĂůůƌĞůĞǀĂŶƚĚŽĐƵŵĞŶƚĂƟŽŶĚŝƌĞĐƚůǇĨƌŽŵ Supplier.
iii) ^ƵƉƉůŝĞƌtĂƌƌĂŶƚƐ͘ Supplier warrants that all Included ^ŽůƵƟŽŶƐĨƵƌŶŝƐŚĞĚƵŶĚĞƌƚŚŝƐ Agreement are free from liens and encumbrances, and are free from defects in design, materials, ĂŶĚǁŽƌŬŵĂŶƐŚŝƉ͘/ŶĂĚĚŝƟŽŶ͕^ƵƉƉůŝĞƌǁĂƌƌĂŶƚƐƚŚĞ^ŽůƵƟŽŶƐĂƌĞƐƵŝƚĂďůĞĨŽƌĂŶĚǁŝůůƉĞƌĨŽƌŵ in accordance with the ordinary use for which they are intended. 14) ĂŶŬƌƵƉƚĐǇEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůǇŝŶĂďĂŶŬƌƵƉƚĐǇƉƌŽĐĞĞĚŝŶŐ͘ ^ƵƉƉůŝĞƌŚĂƐĚŝƐĐůŽƐĞĚĂůůĐƵƌƌĞŶƚĂŶĚĐŽŵƉůĞƚĞĚďĂŶŬƌƵƉƚĐǇƉƌŽĐĞĞĚŝŶŐƐǁŝƚŚŝŶƚŚĞƉĂƐƚƐĞǀĞŶǇĞĂƌƐ ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůŝĨŝƚĞŶƚĞƌƐĂďĂŶŬƌƵƉƚĐǇ ƉƌŽĐĞĞĚŝŶŐĂƚĂŶǇƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 15) ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐŚĂǀĞďĞĞŶ ĐŽŶǀŝĐƚĞĚŽĨĂĐƌŝŵŝŶĂůŽīĞŶƐĞƌĞůĂƚĞĚƚŽƚŚĞƐƵďũĞĐƚŵĂƩĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ warrants that it will pƌŽǀŝĚĞŝŵŵĞĚŝĂƚĞǁƌŝƩĞŶŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚŝƐĐĞƌƟĮĐĂƟŽŶĐŚĂŶŐĞƐĂƚ ĂŶǇƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
16) WƌŽǀŝƐŝŽŶƐĨŽƌŶŽŶ-hŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĞŶƟƚǇƉƌŽĐƵƌĞŵĞŶƚƐƵŶĚĞƌhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĂǁĂƌĚƐ ŽƌŽƚŚĞƌĂǁĂƌĚƐ;ƉƉĞŶĚŝǆII to 2 C.F.R § 200). WĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚĂƚƵƐĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂů
ŐƌĂŶƚŽƌŽƚŚĞƌĨĞĚĞƌĂůĨƵŶĚŝŶŐƚŽƉƵƌĐŚĂƐĞƐŽůƵƟŽŶƐĨƌŽŵƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐŝŶĐůƵĚŝŶŐƚŚĞƉƌŽĐƵƌĞŵĞŶƚƐƚĂŶĚĂƌĚƐŽĨƚŚĞhŶŝĨŽƌŵĚŵŝŶŝƐƚƌĂƟǀĞ ZĞƋƵŝƌĞŵĞŶƚƐ͕ŽƐƚWƌŝŶĐŝƉůĞƐĂŶĚƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐĨŽƌ&ĞĚĞƌĂůǁĂƌĚƐ͕Ϯ͘&͘Z͘ΑϮϬϬ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂǇŚĂǀĞĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐďĂƐĞĚŽŶƐƉĞĐŝĮĐĨƵŶĚŝŶŐƐŽƵƌĐĞƚĞƌŵƐŽƌ ĐŽŶĚŝƟŽŶƐ͘tŝƚŚŝŶƚŚŝƐ^ĞĐƟŽŶ, all references to “federal” should be interpreted to mean the United ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚ͘dŚĞĨŽůůŽǁŝŶŐůŝƐƚĂƉƉůŝĞƐǁŚĞŶĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇĂĐĐĞƐƐĞƐ^ƵƉƉůŝĞƌ͛Ɛ
Included ^ŽůƵƟŽŶƐǁŝƚŚhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĨƵŶĚƐ͘
i)
Yh>
DW>KzD
EdKWWKZdhE/dz͘
ǆĐĞƉƚĂƐŽƚŚĞƌǁŝƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘Α
60, all agreements ƚŚĂƚŵĞĞƚƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨĞĚĞƌĂůůǇĂƐƐŝƐƚĞĚĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚ͟ŝŶϰϭ ͘&͘Z͘ΑϲϬ-ϭ͘ϯŵƵƐƚŝŶĐůƵĚĞƚŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚǇĐůĂƵƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘ΑϲϬ-1.4(b), in ĂĐĐŽƌĚĂŶĐĞǁŝƚŚ
ǆĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲ͕͞
ƋƵĂů
ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͟;ϯϬ&ZϭϮϯϭϵ͕ϭϮϵϯϱ͕
ϯ͘&͘Z͘Α͕ϭϵϲϰ-ϭϵϲϱŽŵƉ͕͘Ɖ͘ϯϯϵͿ͕ĂƐĂŵĞŶĚĞĚďǇ
ǆĞĐƵƟǀĞKƌĚĞƌϭϭϯϳϱ͕͞ŵĞŶĚŝŶŐ

ǆĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲZĞůĂƟŶŐƚŽ
ƋƵĂů
ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͕͟ ĂŶĚŝŵƉůĞŵĞŶƟŶŐ
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů

ŵƉůŽǇŵĞŶƚKƉƉŽƌƚƵŶŝƚǇ͕ĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ͘͟dŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚǇĐůĂƵƐĞŝƐŝŶĐŽƌƉŽƌĂƚĞĚ herein by reference.
ii) DAVIS-KEd͕^D
E
;ϰϬh͘^͘͘Αϯϭϰϭ-ϯϭϰϴͿ͘ tŚĞŶƌĞƋƵŝƌĞĚďǇĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞǆĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďǇŶŽŶ-federal ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭϯϭϰϰ͕ĂŶĚϯϭϰϲ-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted

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ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂǇǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďǇƚŚĞ^ĞĐƌĞƚĂƌǇŽĨ>ĂďŽƌ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂǇ ǁĂŐĞƐŶŽƚůĞƐƐƚŚĂŶŽŶĐĞĂǁĞĞŬ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚǇŵƵƐƚƉůĂĐĞĂĐŽƉǇŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďǇƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ decision to award a contract or subcontract must be condiƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚǇŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ the federal awarding agency. The contracts must also include a provision for compliance with the ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ ƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person ĞŵƉůŽǇĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶǇƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚǇmust report all ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐǇ͘^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚĂůů applicable Davis-Bacon Act provisions.
iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-ϯϳϬϴͿ͘
Where applicable, all contracts awarded by the non-ĨĞĚĞƌĂůĞŶƟƚǇŝŶĞǆĐĞƐƐŽĨΨϭϬϬ͕ϬϬϬƚŚĂƚ involve the employment of mechanics or laborers must include a provision for compliance with ϰϬh͘^͘͘ΑΑϯϳϬϮĂŶĚϯϳϬϰ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďǇĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘ΑϱͿ͘ hŶĚĞƌϰϬh͘^͘͘ΑϯϳϬϮŽĨƚŚĞĐƚ͕ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽĐŽŵƉƵƚĞƚŚĞǁĂŐĞƐŽĨ ĞǀĞƌǇŵĞĐŚĂŶŝĐĂŶĚůĂďŽƌĞƌŽŶƚŚĞďĂƐŝƐŽĨĂƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŽĨϰϬŚŽƵƌƐ͘tŽƌŬŝŶĞǆĐĞƐƐŽĨ ƚŚĞƐƚĂŶĚĂƌĚǁŽƌŬǁĞĞŬŝƐƉĞƌŵŝƐƐŝďůĞƉƌŽǀŝĚĞĚƚŚĂƚƚŚĞǁŽƌŬĞƌŝƐĐŽŵƉĞŶƐĂƚĞĚĂƚĂƌĂƚĞŽĨŶŽƚ ůĞƐƐƚŚĂŶŽŶĞĂŶĚĂŚĂůĨƟŵĞƐƚŚĞďĂƐŝĐƌĂƚĞŽĨƉĂǇĨŽƌĂůůŚŽƵƌƐǁŽƌŬĞĚŝŶĞǆĐĞƐƐŽĨϰϬŚŽƵƌƐŝŶ ƚŚĞǁŽƌŬǁĞĞŬ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϰϬh͘^͘͘ΑϯϳϬϰĂƌĞĂƉƉůŝĐĂďůĞƚŽĐŽŶƐƚƌƵĐƟŽŶǁŽƌŬĂŶĚ ƉƌŽǀŝĚĞƚŚĂƚŶŽůĂďŽƌĞƌŽƌŵĞĐŚĂŶŝĐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽǁŽƌŬŝŶƐƵƌƌŽƵŶĚŝŶŐƐŽƌƵŶĚĞƌǁŽƌŬŝŶŐ ĐŽŶĚŝƟŽŶƐǁŚŝĐŚĂƌĞƵŶƐĂŶŝƚĂƌǇ͕ŚĂǌĂƌĚŽƵƐŽƌĚĂŶŐĞƌŽƵƐ͘dŚĞƐĞƌĞƋƵŝƌĞŵĞŶƚƐĚŽŶŽƚĂƉƉůǇƚŽ the purchases ŽĨƐƵƉƉůŝĞƐ͕ŵĂƚĞƌŝĂůƐ͕ŽƌĂƌƟĐůĞƐŽƌĚŝŶĂƌŝůǇĂǀĂŝůĂďůĞŽŶƚŚĞŽƉĞŶŵĂƌŬĞƚ͕Žƌ ĐŽŶƚƌĂĐƚƐĨŽƌƚƌĂŶƐƉŽƌƚĂƟŽŶŽƌƚƌĂŶƐŵŝƐƐŝŽŶŽĨŝŶƚĞůůŝŐĞŶĐĞ͘dŚŝƐƉƌŽǀŝƐŝŽŶŝƐŚĞƌĞďǇŝŶĐŽƌƉŽƌĂƚĞĚ ďǇƌĞĨĞƌĞŶĐĞŝŶƚŽƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽf an award for all ŐƌĞĞŵĞŶƚƐďǇ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚ ĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
iv) Z/',d^dK/Es
Ed/KE^D
hE
ZKEdZdKZ'Z

D
Ed͘ If the federal
ĂǁĂƌĚŵĞĞƚƐƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͟ƵŶĚĞƌϯϳ͘&͘Z͘ΑϰϬϭ͘Ϯ;ĂͿĂŶĚƚŚĞƌĞĐŝƉŝĞŶƚ ŽƌƐƵďƌĞĐŝƉŝĞŶƚǁŝƐŚĞƐƚŽĞŶƚĞƌŝŶƚŽĂĐŽŶƚƌĂĐƚǁŝƚŚĂƐŵĂůůďƵƐŝŶĞƐƐĮƌŵŽƌŶŽŶƉƌŽĮƚ ŽƌŐĂŶŝǌĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞƐƵďƐƟƚƵƟŽŶŽĨƉĂƌƟĞƐ͕ĂƐƐŝŐnment or performance of experimental, ĚĞǀĞůŽƉŵĞŶƚĂů͕ŽƌƌĞƐĞĂƌĐŚǁŽƌŬƵŶĚĞƌƚŚĂƚ͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͕͟ƚŚĞƌĞĐŝƉŝĞŶƚŽƌƐƵďƌĞĐŝƉŝĞŶƚ ŵƵƐƚĐŽŵƉůǇǁŝƚŚƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϯϳ͘&͘Z͘ΑϰϬϭ͕͞ZŝŐŚƚƐƚŽ/ŶǀĞŶƟŽŶƐDĂĚĞďǇEŽŶƉƌŽĮƚ KƌŐĂŶŝǌĂƟŽŶƐĂŶĚ^ŵĂůůƵƐŝŶĞƐƐ&ŝƌŵƐhŶĚĞƌ'ŽǀĞƌŶŵĞŶƚ'ƌĂŶƚƐ͕ŽŶƚƌĂĐƚƐĂŶĚŽŽƉĞƌĂƟǀĞ ŐƌĞĞŵĞŶƚƐ͕͟ĂŶĚĂŶǇŝŵƉůĞŵĞŶƟŶŐƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚďǇƚŚĞĂǁĂƌĚŝŶŐĂŐĞŶĐǇ͘^ƵƉƉůŝĞƌ ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďǇ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘ v) >
E/Zd;ϰϮh͘^͘͘ΑϳϰϬϭ-ϳϲϳϭY͘ͿEd,
&

Z>td
ZWK>>hd/KE
KEdZK>d;ϯϯh͘^͘͘ΑϭϮϱϭ-ϭϯϴϳͿ͘ Contracts and subgrants of amounts in excess of ΨϭϱϬ͕ϬϬϬƌĞƋƵŝƌĞƚŚĞŶŽŶ-federal award to agree to comply with all applicable standards, orders

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050625-CFC
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ŽƌƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚƉƵƌƐƵĂŶƚƚŽƚŚĞůĞĂŶŝƌĐƚ;ϰϮh͘^͘͘ΑϳϰϬϭ- ϳϲϳϭƋͿĂŶĚƚŚĞ&ĞĚĞƌĂů tĂƚĞƌWŽůůƵƟŽŶŽŶƚƌŽůĐƚĂƐĂŵĞŶĚĞĚ;ϯϯh͘^͘͘ΑϭϮϱϭ- ϭϯϴϳͿ͘sŝŽůĂƟŽŶƐŵƵƐƚďĞƌĞƉŽƌƚĞĚƚŽ ƚŚĞ&ĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐǇĂŶĚƚŚĞZĞŐŝŽŶĂůKĸĐĞŽĨƚŚĞ ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐǇ
;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
vi)
ZD
EdE^h^W
E^/KE;
y
hd/s
KZ
Z^ϭϮϱϰϵEϭϮϲϴϵͿ͘ A contract
ĂǁĂƌĚ;ƐĞĞϮ͘&͘Z͘ΑϭϴϬ͘ϮϮϬͿŵƵƐƚŶŽƚďĞŵĂĚĞƚŽƉĂƌƟĞƐůŝƐƚĞĚŽŶƚŚĞŐŽǀĞƌŶŵĞŶƚǁŝĚĞ exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines ĂƚϮ͘&͘Z͘ΑϭϴϬƚŚĂƚŝŵƉůĞŵĞŶƚ
ǆĞĐƵƟǀĞKƌĚĞƌƐϭϮϱϰϵ;ϯ͘&͘Z͘ΑϭϵϴϲŽŵƉ͕͘Ɖ͘ϭϴϵͿĂŶĚ ϭϮϲϴϵ;ϯ͘&͘Z͘ΑϭϵϴϵŽŵƉ͕͘Ɖ͘ϮϯϱͿ͕͞ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘͟^D ǆĐůƵƐŝŽŶƐĐŽŶƚĂŝŶƐ
ƚŚĞŶĂŵĞƐŽĨƉĂƌƟĞƐĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ŽƌŽƚŚĞƌǁŝƐĞĞǆĐůƵĚĞĚďǇĂŐĞŶĐŝĞƐ͕ĂƐǁĞůůĂƐƉĂƌƟĞƐ ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞƵŶĚĞƌƐƚĂƚƵƚŽƌǇŽƌƌĞŐƵůĂƚŽƌǇĂƵƚŚŽƌŝƚǇŽƚŚĞƌƚŚĂŶ ǆĞĐƵƟǀĞKƌĚĞƌϭϮϱϰϵ͘
^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞƉƌĞƐĞŶƚůǇĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚ for debarment, declared ineligible, or voluntĂƌŝůǇĞǆĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶďǇĂŶǇĨĞĚĞƌĂů department or agency.
vii) BYRD ANTI->Kz/E'D
ED
Ed͕^D
E
;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ Suppliers must
ĮůĞĂŶǇƌĞƋƵŝƌĞĚĐĞƌƟĮĐĂƟŽŶƐ͘^ƵƉƉůŝĞƌƐŵƵƐƚŶŽƚŚĂǀĞƵƐĞĚĨĞĚĞƌĂůĂƉƉƌŽƉƌŝĂƚĞĚĨƵŶĚƐƚŽƉĂǇ ĂŶǇƉĞƌƐŽŶŽƌŽƌŐĂŶŝǌĂƟŽŶĨŽƌŝŶŇƵĞŶĐŝŶŐŽƌĂƩĞŵƉƟŶŐƚŽŝŶŇƵĞŶĐĞĂŶŽĸĐĞƌŽƌĞŵƉůŽǇĞĞŽĨ ĂŶǇĂŐĞŶĐǇ͕ĂŵĞŵďĞƌŽĨŽŶŐƌĞƐƐ͕ŽĸĐĞƌŽƌĞŵployee of Congress, or an employee of a ŵĞŵďĞƌŽĨŽŶŐƌĞƐƐŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶǇĨĞĚĞƌĂůĐŽŶƚƌĂĐƚ͕ŐƌĂŶƚ͕ŽƌĂŶǇŽƚŚĞƌ ĂǁĂƌĚĐŽǀĞƌĞĚďǇϯϭh͘^͘͘ΑϭϯϱϮ͘^ƵƉƉůŝĞƌƐŵƵƐƚĚŝƐĐůŽƐĞĂŶǇůŽďďǇŝŶŐǁŝƚŚŶŽŶ-federal funds ƚŚĂƚƚĂŬĞƐƉůĂĐĞŝŶĐŽŶŶĞĐƟŽŶwith obtaining any federal award. Such disclosures are forwarded ĨƌŽŵƟĞƌƚŽƟĞƌƵƉƚŽƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵƉƉůŝĞƌƐŵƵƐƚĮůĞĂůůĐĞƌƟĮĐĂƟŽŶƐĂŶĚĚŝƐĐůŽƐƵƌĞƐ ƌĞƋƵŝƌĞĚďǇ͕ĂŶĚŽƚŚĞƌǁŝƐĞĐŽŵƉůǇǁŝƚŚ͕ƚŚĞǇƌĚŶƟ->ŽďďǇŝŶŐŵĞŶĚŵĞŶƚ;ϯϭh͘^͘͘Αϭϯϱ2). viii) Z
KZZ
d
Ed/KEZ
Yh/Z
D
Ed^͘To the extent applicable, Supplier must comply
ǁŝƚŚƚŚĞƌĞĐŽƌĚƌĞƚĞŶƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐĚĞƚĂŝůĞĚŝŶϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯ͘dŚĞ^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ ĐĞƌƟĮĞƐƚŚĂƚŝƚǁŝůůƌĞƚĂŝŶĂůůƌĞĐŽƌĚƐĂƐƌĞƋƵŝƌĞĚďǇϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯĨŽƌĂƉĞƌŝŽĚŽĨϯǇĞĂƌƐĂŌĞƌ grantees or ƐƵďŐƌĂŶƚĞĞƐƐƵďŵŝƚĮŶĂůĞǆƉĞŶĚŝƚƵƌĞƌĞƉŽƌƚƐŽƌƋƵĂƌƚĞƌůǇŽƌĂŶŶƵĂůĮŶĂŶĐŝĂů ƌĞƉŽƌƚƐ͕ĂƐĂƉƉůŝĐĂďůĞ͕ĂŶĚĂůůŽƚŚĞƌƉĞŶĚŝŶŐŵĂƩĞƌƐĂƌĞĐůŽƐĞĚ͘ ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, ^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůǇǁŝƚŚƚŚĞŵĂŶĚĂƚŽƌǇƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐƌĞůĂƟŶŐƚŽĞŶĞƌŐǇĞĸĐŝĞŶĐǇ ǁŚŝĐŚĂƌĞĐŽŶƚĂŝŶĞĚŝŶƚŚĞƐƚĂƚĞĞŶĞƌŐǇĐŽŶƐĞƌǀĂƟŽŶƉůĂŶŝƐƐƵĞĚŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŶĞƌŐǇ
WŽůŝĐǇĂŶĚŽŶƐĞƌǀĂƟŽŶĐƚ͘
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and ŽƉĞŶĐŽŵƉĞƟƟŽŶ͘
xi)
^^dKZ
KZ^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϯϲͿ͘ Supplier agrees that duly authorized ƌĞƉƌĞƐĞŶƚĂƟǀĞƐŽĨĂĨĞĚĞƌĂůĂŐĞŶĐǇŵƵƐƚŚĂǀĞĂĐĐĞƐƐƚŽĂŶǇďŽŽŬƐ͕ĚŽĐƵŵĞŶƚƐ͕ƉĂƉĞƌƐĂŶĚ ƌĞĐŽƌĚƐŽĨ^ƵƉƉůŝĞƌƚŚĂƚĂƌĞĚŝƌĞĐƚůǇƉĞƌƟŶĞŶƚƚŽ^ƵƉƉůŝĞƌ͛ƐĚŝƐĐŚĂƌŐĞŽĨŝƚƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐ Agreement for the purpose oĨŵĂŬŝŶŐĂƵĚŝƚƐ͕ĞǆĂŵŝŶĂƟŽŶƐ͕ĞǆĐĞƌƉƚƐ͕ĂŶĚƚƌĂŶƐĐƌŝƉƟŽŶƐ͘dŚĞ

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ƌŝŐŚƚĂůƐŽŝŶĐůƵĚĞƐƟŵĞůǇĂŶĚƌĞĂƐŽŶĂďůĞĂĐĐĞƐƐƚŽ^ƵƉƉůŝĞƌ͛ƐƉĞƌƐŽŶŶĞůĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨ ŝŶƚĞƌǀŝĞǁĂŶĚĚŝƐĐƵƐƐŝŽŶƌĞůĂƟŶŐƚŽƐƵĐŚĚŽĐƵŵĞŶƚƐ͘
xii) WZKhZ
D
EdK&Z
Ks
Z
Dd
Z/>^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϮϮͿ͘A non-ĨĞĚĞƌĂůĞŶƟƚǇ
ƚŚĂƚŝƐĂƐƚĂƚĞĂŐĞŶĐǇŽƌĂŐĞŶĐǇŽĨĂƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŽĨĂƐƚĂƚĞĂŶĚŝƚƐĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ĐŽŵƉůǇǁŝƚŚ^ĞĐƟŽŶϲϬϬϮŽĨƚŚĞ^ŽůŝĚtĂƐƚĞŝƐƉŽƐĂůĐƚ͕ĂƐĂŵĞŶĚĞĚďǇƚŚĞZĞƐŽƵƌĐĞ ŽŶƐĞƌǀĂƟŽŶĂŶĚZĞĐŽǀĞƌǇĐƚ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨ^ĞĐƟŽŶϲϬϬϮŝŶĐůƵĚĞƉƌŽĐƵƌŝŶŐŽŶůǇŝƚĞŵƐ ĚĞƐŝŐŶĂƚĞĚŝŶŐƵŝĚĞůŝŶĞƐŽĨƚŚĞ
ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐǇ;
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ĐŽŶƚĂŝŶƚŚĞŚŝŐŚĞƐƚƉĞƌĐĞŶƚĂŐĞŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐƉƌĂĐƟĐĂďůĞ͕ consistent with maintaining a ƐĂƟƐĨĂĐƚŽƌǇůĞǀĞůŽĨĐŽŵƉĞƟƟŽŶ͕ǁŚĞƌĞƚŚĞƉƵƌĐŚĂƐĞƉƌŝĐĞŽĨƚŚĞŝƚĞŵĞǆĐĞĞĚƐΨϭϬ͕ϬϬϬŽƌƚŚĞ ǀĂůƵĞŽĨƚŚĞƋƵĂŶƟƚǇĂĐƋƵŝƌĞĚĚƵƌŝŶŐƚŚĞƉƌĞĐĞĚŝŶŐĮƐĐĂůǇĞĂƌĞǆĐĞĞĚĞĚΨϭϬ͕ϬϬϬ͖ƉƌŽĐƵƌŝŶŐ solid waste management services in a manner that maximizes energy and resource recovery; ĂŶĚĞƐƚĂďůŝƐŚŝŶŐĂŶĂĸƌŵĂƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽŐƌĂŵĨŽƌƉƌŽĐƵƌĞŵĞŶƚŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐ ŝĚĞŶƟĮĞĚŝŶƚŚĞ
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ŶƟƚǇĂŶĚŝƐŶŽƚƐƵďũĞĐƚƚŽĂŶǇŽďůŝŐĂƟŽŶƐ
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ŶƟƚǇ͕^ƵƉƉůŝĞƌ͕ŽƌĂŶǇŽƚŚĞƌƉĂƌƚǇƉĞƌƚĂŝŶŝŶŐƚŽĂŶǇŵĂƩĞƌ ƌĞƐƵůƟŶŐĨƌŽŵƚhe Agreement or any purchase by an authorized user. xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The ŽŶƚƌĂĐƚŽƌĂĐŬŶŽǁůĞĚŐĞƐƚŚĂƚϯϭh͘^͘͘Αϯϴ;ĚŵŝŶŝƐƚƌĂƟǀĞZĞŵĞĚŝĞƐĨŽƌ&ĂůƐĞůĂŝŵƐĂŶĚ ^ƚĂƚĞŵĞŶƚƐͿĂƉƉůŝĞƐƚŽƚŚĞ^ƵƉƉůŝĞƌ͛ƐĂĐƟŽŶƐƉĞƌƚĂŝŶŝŶŐƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶǇƉƵƌĐŚĂƐĞďǇĂ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘
xvi) FEDERAL DEBT. dŚĞ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŝƚŝƐŶŽŶ-ĚĞůŝŶƋƵĞŶƚŝŶŝƚƐƌĞƉĂǇŵĞŶƚŽĨĂŶǇ ĨĞĚĞƌĂůĚĞďƚ͘
ǆĂŵƉůĞƐŽĨƌĞůĞǀĂŶƚĚĞďƚŝŶĐůƵĚĞĚĞůŝŶƋƵĞŶƚƉĂǇƌŽůůĂŶĚŽƚŚĞƌƚĂǆĞƐ͕ĂƵĚŝƚ ĚŝƐĂůůŽǁĂŶĐĞ͕ĂŶĚďĞŶĞĮƚŽǀĞƌƉĂǇŵĞŶƚƐ͘
xvii) CONFLICTS OF INTEREST. dŚĞ^ƵƉƉůŝĞƌŵƵƐƚŶŽƟĨǇƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕ ^ŽƵƌĐĞǁĞůů͕ĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƐƐŽŽŶĂƐƉŽƐƐŝďůĞŝĨƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶǇĂƐƉĞĐƚƌĞůĂƚĞĚ ƚŽƚŚĞĂŶƟĐŝƉĂƚĞĚǁŽƌŬƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚƌĂŝƐĞƐĂŶĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŽĨŝŶƚĞƌĞƐƚ(as ĚĞƐĐƌŝďĞĚŝŶϮ͘&͘Z͘WĂƌƚϮϬϬͿ͘dŚĞ^ƵƉƉůŝĞƌŵƵƐƚĞǆƉůĂŝŶƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŝŶ ǁƌŝƟŶŐŝŶƐƵĸĐŝĞŶƚĚĞƚĂŝůƐŽƚŚĂƚƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕^ŽƵƌĐĞǁĞůů͕ĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶǇĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌǇŽƌƌĞƋƵĞƐƚĞĚ͘
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Page 43 of 1257 ends

050625-CFC
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xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌǁŝůůĐŽŵƉůǇǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘ϯϮϮ͘
ƌƟĐůĞϮ͗
^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϮƌĞůĂƚĞƐƉĞĐŝĮĐĂůůǇƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐĂĚŵŝŶŝƐƚƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚ^ƵƉƉůŝĞƌĂŶĚ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƚŚĞƌĞƵŶĚĞƌ͘ 1) ƵƚŚŽƌŝǌĞĚ^ĞůůĞƌƐ͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂĐƵƌƌĞŶƚŵĞĂŶƐƚŽǀĂůŝĚĂƚĞŽƌĂƵƚŚĞŶƟĐĂƚĞ ^ƵƉƉůŝĞƌ͛ƐĂƵƚŚŽƌŝǌĞĚĚĞĂůĞƌƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ŽƌƌĞƐĞůůĞƌƐǁŚŝĐŚŵĂǇĐŽŵƉůĞƚĞƚƌĂŶƐĂĐƟŽŶƐŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůůŵĂǇƌĞƋƵĞƐƚƵƉĚĂƚĞĚŝŶĨŽƌŵĂƟŽŶŝŶŝƚƐ ĚŝƐĐƌĞƟŽŶ͕ĂŶĚ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƉƌŽǀŝĚĞƌĞƋƵĞƐƚĞĚŝŶĨŽƌŵĂƟŽŶǁŝƚŚŝŶĂƌĞĂƐŽŶĂďůĞƟŵĞ͘ 2) WƌŽĚƵĐƚĂŶĚWƌŝĐĞŚĂŶŐĞƐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵĂǇƌĞƋƵĞƐƚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐchanges, ĂĚĚŝƟŽŶƐ͕ŽƌĚĞůĞƟŽŶƐĂƚĂŶǇƟŵĞ͘ůůƌĞƋƵĞƐƚƐŵƵƐƚďĞŵĂĚĞŝŶǁƌŝƟŶŐďǇƐƵďŵŝƫŶŐĂ^ŽƵƌĐĞǁĞůů WƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵƚŽ^ŽƵƌĐĞǁĞůů͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƌĞƋƵĞƐƚŵƵƐƚ͗ x /ĚĞŶƟĨǇƚŚĞĂƉƉůŝĐĂďůĞ^ŽƵƌĐĞǁĞůůŐƌĞĞŵĞŶƚŶƵŵďĞƌ͖
x ůĞĂƌůǇƐƉĞĐŝĨǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖
x WƌŽǀŝĚĞƐƵĸĐŝĞŶƚĚĞƚĂŝůƚŽũƵƐƟĨǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖ x /ŶĚŝǀŝĚƵĂůůǇůŝƐƚĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂīĞĐƚĞĚďǇƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͕ĂůŽŶŐǁŝƚŚƚŚĞ ƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ;Ğ͘Ő͕͘ĂĚĚŝƟŽŶ͕ĚĞůĞƟŽŶ͕ƉƌŝĐĞĐŚĂŶŐĞͿ͖ĂŶĚ x /ŶĐůƵĚĞĂĐŽŵƉůĞƚĞƌĞƐƚĂƚĞŵĞŶƚŽĨWƌŝĐŝŶŐ>ŝƐƚǁŝƚŚƚŚĞĞīĞĐƟǀĞĚĂƚĞŽĨƚŚĞŵŽĚŝĮĞĚƉƌŝĐŝŶŐ͕ ŽƌƉƌŽĚƵĐƚĂĚĚŝƟŽŶŽƌĚĞůĞƟŽŶ͘dŚĞŶĞǁƉƌŝĐŝŶŐƌĞƐƚĂƚĞŵĞŶƚŵƵƐƚŝŶĐůƵĚĞĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚ͕ĞǀĞŶĨŽƌƚŚŽƐĞŝƚĞŵƐǁŚĞƌĞƉƌŝĐŝŶŐƌĞŵĂŝŶƐƵŶĐŚĂŶŐĞĚ͘ ĨƵůůǇĞǆĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ this Agreement and will be incorporated by reference.
ϯͿ ƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝǌĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x Maintenance and management of this Agreement;
x dŝŵĞůǇƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘
^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝǌĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĸĐĞƌ. 4) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁƐ͘ Supplier will perform a minimum of one review with Sourcewell per ĂŐƌĞĞŵĞŶƚǇĞĂƌ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƐĂůĞƐĚĂƚĂƌĞƉŽƌƚƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůǇ chain issues, customer issues, and ĂŶǇŽƚŚĞƌŶĞĐĞƐƐĂƌǇŝŶĨŽƌŵĂƟŽŶ͘
5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
provide complete and accurate ƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨƚŚĞŐƌĞĞŵĞŶƚ

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ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.
6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂŶĂĐƟǀŝƚǇƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂch calendar ƋƵĂƌƚĞƌ͘^ƵƉƉůŝĞƌŵĂǇƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must submit a ƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘ dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇEĂŵĞ;Ğ͘Ő͕͘ŝƚǇŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂǇĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇWŚǇƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƚǇ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇAccount Number;
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝǌĞĚĂƐƌĞǀĞŶƵĞďǇ^ƵƉƉůŝĞƌ͘ If collected by Supplier, the Report may include the ĨŽůůŽǁŝŶŐĮĞůĚƐĂƐĂǀĂŝůĂďůĞ͗ x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖
7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂǇĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝƚŚin its proposed pricing. ^ƵƉƉůŝĞƌŵĂǇŶŽƚĚŝƌĞĐƚůǇĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘
8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂǇĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘ For certain categories, a ŇĂƚĨĞĞ may be proposed. dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů. 9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂǇƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂǇŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů-assigned Agreement number in the memo; and must be either mailed to Sourcewell ĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůǇƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘
10) EŽŶĐŽŵƉůŝĂŶĐĞ͘ ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƐĞĞŬĂůůƌĞŵĞĚŝĞƐavailable at law for unpaid or ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂǇŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ payments͕ƵŶĚĞƌƉĂǇŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚŵĂǇďĞ

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ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂǇƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ future Agreements.
11) ƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐ͘ Pursuant to Minn. Stat. Α ϭϲ͘Ϭϱ͕ƐƵďĚŝǀŝƐŝŽŶϱ͕ƚŚĞďŽŽŬƐ͕ƌĞĐŽƌĚƐ͕ ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞǆĂŵŝŶĂƟŽŶďǇ^ŽƵƌĐĞǁĞůůand the Minnesota State Auditor for a minimum of six years from the end ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽĨƵůůǇĐŽŽƉĞƌĂƚĞǁŝƚŚ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌ ƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩance of ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶ ŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂǇďĞƌĞƋƵĞƐƚĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇŽƌ
Sourcewell.
12) ƐƐŝŐŶŵĞŶƚ͕dƌĂŶƐĨĞƌ͕and ĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘Supplier may not assign or otherwise transfer its ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞResponsible Party and named in the Agreement. Any prohibited assignment is ŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ ^ŽƵƌĐĞǁĞůůŵĂǇŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐƚŽĂŐƌĞĞŵĞŶƚ ĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as determined ǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘
ϭϯͿ ŵĞŶĚŵĞŶƚƐ͘ ŶǇŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞǆĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůǇĞǆĞĐƵƚĞĚďǇƚŚĞƉĂƌƟĞƐ. 14) tĂŝǀĞƌ͘ Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver ŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽƐƵĐŚ right.
15) ŽŵƉůĞƚĞŐƌĞĞŵĞŶƚ͘ dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐ for ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂǇĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůǇƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘ 16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘ dŚŝƐŐƌĞĞŵĞŶƚĚŽĞƐŶŽƚĐƌĞĂƚĞĂƉĂƌƚŶĞƌƐŚŝƉ͕ũŽŝŶƚ ǀĞŶƚƵƌĞ͕ŽƌĂŶǇŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽǇĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.
17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ Supplier must indemnify, defend, save, and hold Sourcewell, including their agents ĂŶĚĞŵƉůŽǇĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵĂŶǇĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐĂƩŽƌŶĞǇƐ͛ĨĞĞƐŝŶĐƵƌƌĞĚďǇ Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier ŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽǇĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶŝŶĐůƵĚĞƐŝŶũƵƌǇŽƌĚĞĂƚŚƚŽƉĞƌƐŽŶ;ƐͿŽƌƉƌŽƉĞƌƚǇ ĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐĂƵƐĞĚďǇƐŽŵĞĚĞĨĞĐƚŝŶĚĞƐŝŐŶ͕ĐŽŶĚŝƟŽŶ͕ŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůů͛ƐƌĞƐƉŽŶƐŝďŝůŝƚǇǁŝůůďĞŐŽǀĞƌŶĞĚďǇƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ>ŝĂďŝůŝƚǇĐƚ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϰϲϲͿĂŶĚŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁ͘ 18) ĂƚĂWƌĂĐƟĐĞƐ͘ ^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůĂĐŬŶŽǁůĞĚŐĞ^ŽƵƌĐĞǁĞůůŝƐƐƵďũĞĐƚƚŽƚŚĞDŝŶŶĞƐŽƚĂ 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂǇďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵirements of this chapter.

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19) 'ƌĂŶƚŽĨ>ŝĐĞŶƐĞ͘
a) ƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͗
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďǇ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.
ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-free, worldwide, nonĞǆĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.
b) >ŝŵŝƚĞĚZŝŐŚƚŽĨ^ƵďůŝĐĞŶƐĞ͘ The right and license granted herein includes a limited right of each ƉĂƌƚǇƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůǇ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛ ƌĞůĂƟŽŶƐŚŝƉ͘ŶǇƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘

ĂĐŚƉĂƌƚǇǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌany breach of this ƐĞĐƟŽŶ ďǇĂŶǇŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.
c) hƐĞ͖YƵĂůŝƚǇŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚǇŵĂǇĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůǇǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ. ii)
ĂĐŚƉĂƌƚǇĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚǇ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůǇŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚǇ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚǇŵĂǇŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚǇǁŝůůŚĂǀĞϯϬĚĂǇƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘ d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶǇƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚǇ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂǇƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚǇ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞǆĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed catalog of ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂǇďĞƵƐĞĚƵŶƟůƚŚĞŶĞǆƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďǇ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘
20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůǇ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘sĞŶƵĞ for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in ĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶǁŝƚŚŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶĚŽĞƐŶŽƚĂƉƉůǇƚŽĂŶǇ ĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵƚŽǁŝƚŚŝŶĂŶǇƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.

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21) ^ĞǀĞƌĂďŝůŝƚǇ͘ /ĨĂŶǇƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďǇĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ provision. If the remainder of this Agreement is capable of beŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďǇƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůǇƉĞƌĨŽƌŵĞĚ͘ 22) /ŶƐƵƌĂŶĐĞŽǀĞƌĂŐĞ͘ At its own expense, Supplier must maintain valid insurance policy(ies) during the performance of this Agreement with insurance company(ies) licensed or authorized to do ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗
a) ŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ/ŶƐƵƌĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ ǁŝƚŚĐŽǀĞƌĂŐĞŽŶĂŶŽĐĐƵƌƌĞŶĐĞďĂƐŝƐ͕ĂŶĚŵƵƐƚďĞƐƵďũĞĐƚƚŽƚĞƌŵƐŶŽůĞƐƐďƌŽĂĚƚŚĂŶƚŚĞ /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚǇ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝvalent. At a minimum, coverage must include liability arising from premises, ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůǇŝŶũƵƌǇĂŶĚƉƌŽƉĞƌƚǇĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƐƚƌƵĐƟŽŶĚĞĨĞĐƚ͕ĐŽŶƚƌĂĐƚƵĂůůŝĂďŝůŝƚǇ͕ďůĂŶŬĞƚĐŽŶƚƌĂĐƚƵĂůůŝĂďŝůŝƚǇ͕ĂŶĚ ƉĞƌƐŽŶĂůŝŶũƵƌǇĂŶĚĂĚǀĞƌƟƐŝŶŐŝŶũƵƌǇ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚ be maintained during the term of this Agreement.
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůǇ/ŶũƵƌǇĂŶĚWƌŽƉĞƌƚǇĂŵĂŐĞ x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌǇ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚǇ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ
b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞǆĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞǆƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐǇ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an ĂůƚĞƌŶĂƟǀĞŵĂŶŶĞƌĂƐĚŝƌĞĐƚĞĚďǇ^ŽƵƌĐĞǁĞůů͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďǇĂƉĞƌƐŽŶ authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the ƌĞƋƵŝƌĞĚŝŶƐƵƌĂŶĐĞĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂǇĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘ c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌǇĂŶĚEŽŶ-ĐŽŶƚƌŝďƵƚŽƌǇ/ŶƐƵƌĂŶĐĞůĂƵƐĞ͘ Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽǇĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚǇŝŶƐƵƌĂŶĐĞƉŽůŝĐǇǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚǇĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌformed by or on behalf of Supplier, and products ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌ͘dŚĞƉŽůŝĐǇƉƌŽǀŝƐŝŽŶ;ƐͿŽƌĞŶĚŽƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌ provide that coverage is primary and not excess over or contributory with any other valid, ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨ-ŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐ͘ d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďǇĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďǇƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůǇƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶǇŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďǇƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďǇůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞǆƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘

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050625-CFC
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e) hŵďƌĞůůĂͬ
ǆĐĞƐƐ>ŝĂďŝůŝƚǇͬ^
>&-INSURED RETENTION. dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďǇƚŚŝƐAgreement can ďĞŵĞƚďǇĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌǇƉŽůŝĐǇŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞǆĐĞƐƐůŝĂďŝůŝƚǇ policy(ies), or self-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘
ϮϯͿ dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂǇƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚǇ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂǇƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂǇŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘ ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůǇƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐƚŚĞ'ĞŶĞƌĂůdĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶǇĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞ ϯ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶǇƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚǇƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůǇĂĐĐĞƉƚĂďůĞƚĞƌŵƐ. 1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůǇĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ. 2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌǇ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚǇ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂǇŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶ and other relevant terms ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞ
ƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶƌĞůĂƟŶŐƚŽnon-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌǇ͕ŝŶƐƉĞĐƟŽŶ͕ ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚǇĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘^ƵĐŚ ƚĞƌŵƐŵĂǇŝŶĐůƵĚĞ͕ďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽ͕ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚ ƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞ ƌĞƋƵŝrements, replacement, return or exchange procedures, and associated costs. ϯͿ ƉƉůŝĐĂďůĞdĂǆĞƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨǇŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂǆ-exempt status and for providing Supplier with any valid tax-ĞǆĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘ 4) KƌĚĞƌŝŶŐWƌŽĐĞƐƐĂŶĚWĂǇŵĞŶƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂǇŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝůůďĞƐŽůĞůǇƌĞƐƉŽŶƐŝďůĞĨŽƌƉĂǇŵĞŶƚƚŽ^ƵƉƉůŝĞƌ ĂŶĚ^ŽƵƌĐĞǁĞůůǁŝůůŚĂǀĞŶŽůŝĂďŝůŝƚǇĨŽƌĂŶǇƵŶƉĂŝĚŝŶǀŽŝĐĞŽĨĂŶǇWĂƌƟĐŝƉĂƟŶŐ ŶƟƚy.
5) dƌĂŶƐĂĐƟŽŶŽĐƵŵĞŶƚƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇƌĞƋƵŝƌĞƚŚĞƵƐĞŽĨŝƚƐŽǁŶĨŽƌŵƐƚŽĐŽŵƉůĞƚĞ
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Page 49 of 1257 ends

050625-CFC
v052824 13
ƐƚĂŶĚĂƌĚĨŽƌŵĂŐƌĞĞŵĞŶƚƐŵĂǇďĞŽīĞƌĞĚĂƐƉĂƌƚŽĨŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇ
ŵĂǇĐŽŵƉůĞƚĞĂŶĚĚŽĐƵŵĞŶƚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝǌŝŶŐĂŶǇƚǇƉĞŽĨƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐĂƐŵƵƚƵĂůůǇ ĂŐƌĞĞĚ͘/ŶĂŶǇƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĞŶƚĞƌĞĚƵƟůŝǌŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇŵƵƐƚŝŶĐůƵĚĞƐƉĞĐŝĮĐƌĞĨĞƌĞŶĐĞƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚďǇŶƵŵďĞƌĂŶĚƚŽWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ͛ƐƵŶŝƋƵĞ^ŽƵƌĐĞǁĞůůaccount number.
6) ĚĚŝƟŽŶĂůdĞƌŵƐĂŶĚŽŶĚŝƟŽŶƐ WĞƌŵŝƩĞĚ. WĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇĂŶĚ^ƵƉƉůŝĞƌŵĂǇŶĞŐŽƟĂƚĞĂŶĚ
ŝŶĐůƵĚĞĂĚĚŝƟŽŶĂůƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚĂƟŽŶĂƐŵƵƚƵĂůůǇĂŐƌĞĞĚ͘^ƵĐŚ terms may supplant or supersede this Master Agreement when necessary and as solely determined ďǇWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘^ŽƵƌĐĞǁĞůůŚĂƐĞǆƉƌĞƐƐůǇƌĞƐĞƌǀĞĚƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇƚŽĂĚĚƌĞƐƐĂŶǇŶĞĐĞƐƐĂƌǇƉƌŽǀŝƐŝŽŶƐǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐŶŽƚĞǆƉƌĞƐƐůǇŝŶĐůƵĚĞĚ within this Master Agreement, including but not limited to trĂŶƐĂĐƟŽŶĐĂŶĐĞůůĂƟŽŶ͕ĚŝƐƉƵƚĞ ƌĞƐŽůƵƟŽŶ͕ŐŽǀĞƌŶŝŶŐůĂǁĂŶĚǀĞŶƵĞ͕ŶŽŶ-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ŝŶƐƵƌĂŶĐĞ͕ĚĞĨĞŶƐĞĂŶĚŝŶĚĞŵŶŝƚǇ͕ĨŽƌĐĞ ŵĂũĞƵƌĞ͕and other material terms as mutually agreed.
7) ^ƵďƐĞƋƵĞŶƚŐƌĞĞŵĞŶƚƐĂŶĚ^ƵƌǀŝǀĂů͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ ŶƟƚǇŵĂǇĞŶƚĞƌŝŶƚŽĂƐĞƉĂƌĂƚĞ
agreement to facilitate long-ƚĞƌŵƉĞƌĨŽƌŵĂŶĐĞŽďůŝŐĂƟŽŶƐƵƟůŝǌŝŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌ Agreement as mutually agreed. Such agreements may provide for a performance period extending beyond the full term of this Master Agreement ĂƐĚĞƚĞƌŵŝŶĞĚŝŶƚŚĞĚŝƐĐƌĞƟŽŶŽĨWĂƌƟĐŝƉĂƟŶŐ

ŶƟƚǇ.
8) WĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵƐ͘ ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇŵĂǇĞŶƚĞƌĂWĂƌƟĐŝƉĂƟŶŐĚĚĞŶĚƵŵŽƌ
ƐŝŵŝůĂƌĚŽĐƵŵĞŶƚĞǆƚĞŶĚŝŶŐĂŶĚƐƵƉƉůĞŵĞŶƟŶŐƚŚĞƚĞƌŵƐŽĨƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞ ĂĚŽƉƟŽŶĂƐŵĂǇďĞƌĞƋƵŝƌĞĚďǇĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚǇ͘

Sourcewell Crafco, Inc.
Ǉ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Ǉ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Jeremy Schwartz Todd Ziems
dŝƚůĞ͗ŚŝĞĨWƌŽĐƵƌĞŵĞŶƚKĨĨŝĐĞƌ dŝƚůĞ͗sŝĐĞWƌĞƐŝĚĞŶƚ^ĂůĞƐĂŶĚDĂƌŬĞƚŝŶŐ ĂƚĞ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ ĂƚĞ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ

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Bid Number: RFP 050625 Vendor Name: Crafco Inc.

Page 57 of 1257 ends

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Bid Number: RFP 050625 Vendor Name: Crafco Inc.

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Bid Number: RFP 050625 Vendor Name: Crafco Inc.

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Bid Number: RFP 050625 Vendor Name: Crafco Inc.

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City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.5
File #: 0203-13 & 0201-01
Item ID: 2025-548
Title: 2025 Street Condition Assessment and Road Matrix Update - Sole Source Contract Purchase Agreement and Budget Adjustment
Contact: James Shelton 916-746-1192 [email protected]

SUMMARY
Staff recommends approval of a sole source contract purchase agreement with Stantec Consulting Services Inc. in the amount of $109,565, to provide a street condition assessment and Road Matrix database update. Stantec Consulting Services Inc. provides a highly specialized pavement management survey to help determine and plan roadway resurfacing. Staff is recommending a sole-source contract purchase agreement with Stantec Consulting Services Inc. due to their in-depth knowledge of the City's road network and the Road Matrix software that the City has been using for over 25 years. This allows for cost savings in staff time and investment in the specialty equipment required to perform the survey and data analysis. Additionally, staff recommends approval of a budget adjustment in the amount of $109,565 to fund the contract. Funding will come from the Highway Users Tax Fund, and no General Fund resources will be used for the project.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a Sole Source agreement with Stantec Consulting Services Inc. for the 2025 City street condition assessment and Road Matrix Update, and authorize the City Manager to execute it. Additionally, staff recommends that the City Council adopt an ordinance to approve a budget adjustment in the amount of $109,565 to fund the contract.

BACKGROUND
The Public Works Department's Street Maintenance Division has been using Stantec RoadMatrix Software for over 25 years to track the Pavement Quality Index (PQI) rating of City streets. Every three years, City streets are evaluated for condition, distress, and smoothness of the pavement. The last assessment was completed in 2023. Utilizing Road Matrix software, the data assist staff in the planning and prioritizing of future roadway resurfacing to meet pavement deficiency levels. With adequate funding, the goal is to place the right treatment on the right street at the right time, to maximize the life of street pavement most costeffectively. The scope of this agreement includes: project initiation and setup, street survey of public streets, data collection and processing, rating and quality assurance/quality control (QA/QC), uploading into Road Matrix, and analysis and reporting.

FISCAL IMPACT

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The recommended budget adjustment will fund the cost of the service at $109,565. Funding will come from the Highway Users Tax Fund and no General Funds will be used for the project.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
James Shelton, Project Coordinator
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Resolution 25-303

2. 3004993 Stantec Consulting Services Inc

3. Stantec Quote

4. Ordinance 6993
REVIEWERS:

James Shelton, Public Works Department - Street Maintenance Created/Initiated - 9/5/2025 Chris Tamez, Public Works Department - Street Maintenance Approved - 9/9/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering Approved - 9/11/2025 Gretchen Hakala, City Attorney Department Approved - 9/12/2025 Katrina Six, City Clerk Department Approved - 9/15/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/16/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/17/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/17/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

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RESOLUTION NO. 25-303

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND STANTEC CONSULTING SERVICES, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004993) for the Street Condition Assessment Road Matrix Update project, by and between the City of Roseville and Stantec Consulting Services, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

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Contract Purchase Agreement 3004993
Supplier Details:

Company Stantec Consulting Services Inc
Contact Fadi Jadoun
Address 3133 West Frye Road Suite 300
Chandler, AZ 85226
Submit your response to:

Company City of Roseville
Contact Sue Jessup
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1107
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1

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Contract Purchase Agreement 3004993
Agreement 3004993
Agreement Date 26-AUG-2025
Revision 0
Agreement Amount 109,565.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Stantec Consulting Services Inc
3133 West Frye Road Suite 300
Chandler, AZ 85226
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(480) 687-6128
()
[email protected]
Description of
Labor,
equipment
and/or materials

VENDOR SHALL PROVIDE STREET CONDITION ASSESSMENT AND ROADMATRIX

UPDATE IN ACCORDANCE WITH THE ATTACHED STANTEC CONSULTING SERVICES, INC. PROPOSAL DATED 7/23/2025.

START DATE: EXECUTED AGREEMENT
END DATE: UPON FINAL PAYMENT

PLEASE CONTACT KIRK SHELTON IN THE PUBLIC WORKS DEPARTMENT STREET MAINTENANCE DIVISION AT (916) 746-1192 OR JSHELTON@ROSEVILLE.

CA.US FOR QUESTIONS REGARDING THIS AGREEMENT.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 10886 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
Sue Jessup Phone 1-916-746-1107
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2

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Contract Purchase Agreement 3004993
Contract Terms and Conditions

1. To the fullest extent allowed by law, Consultant shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Consultant's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Consultant's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Consultant is an independent contractor, and shall not be considered an officer, agent, or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Consultant shall be entitled to all costs reasonably incurred prior to the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Consultant has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement. Any work product created for City pursuant to this Agreement is deemed owned by City.

9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm . In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Consultant agrees to the below insurance requirements:
a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage. b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional 3

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Contract Purchase Agreement 3004993
insureds for each type of coverage, except for Workers' Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant.

The additional insured coverage under the Consultant's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Consultant shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement. e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultants work.

Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy.

All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees, and volunteers for all worked performed by Consultant, its employees, agents, and sub consultants.
i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Consultant of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Consultant shall comply with all federal, state, local laws, ordinances, and policies as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ". pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if 4

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such facsimile or ".pdf" signature page were an original thereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently, or subsequently disclosed to Consultant and/or processed and derived by Consultant services is the property of City and such property shall be deemed and treated as "Confidential Information" of City.

Consultant acknowledges that such Confidential Information may contain information provided and/or generated by third-parties. Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant's services as directed by City.

19. All facilities, devices, networks, and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant's own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City's expectation that Consultant, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third-party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to City.

20. Consultant will retain Confidential Information until deleted by City or City-authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.

21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methods that are compatible with the relevant City systems, and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.

22. Consultant shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from City. Consultant will promptly reimburse City in full for all fees and costs incurred by City in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, who in the City's sole discretion, could be impacted by identity theft. 5

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23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City's name, logos, trademarks, or service marks without prior written permission from City.

24. Consultant acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.

25. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations.

Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

26. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

27. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

28. Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

29. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville. ca.us/government/departments/city_clerk/transparency/levine_act.

30. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

31. CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) 6

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CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.

Information Technology T&C
REV 11/21/24 MC
7 ;

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ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT UNDER FORMAL BID LIMIT
General - Required Coverage:
General Liability: $1 Million per occurrence /$2 Million aggregate Automobile Liability: $1 Million combined single limit Workers' Compensation: Statutory *Must provide a Waiver of subrogation Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. Policies must be primary and non-contributory
A 30 day notice of cancellation must be provided
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:_X__
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Insurance Verification
By signing the agreement included with this document, you are confirming that your company has the minimum insurance limits required above.

A copy of your insurance certificate is not required at this time. The City may request proof of insurance at any time.

Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 8

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Contract Purchase Agreement 3004993
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 9 *DEH&LPLQL
3ULQFLSDO
6HSWHPEHU
6HSWHPEHU
3ULQFLSDO
$OODQ9HQHPD
Digitally signed by Cimini,
Gabe
Date: 2025.09.03 17:09:01
-04'00'
Digitally signed by Venema,
Allan
Date: 2025.09.03 17:27:57
-04'00'

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DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager

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Stantec Consulting Services Inc.
3133 West Frye Road Suite 300, Chandler AZ 85226-5110
jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx July 23, 2025
File: 174581009
Attention: Chris Tamez, Street Maintenance Division Manager Public Works – Street Maintenance
City of Roseville
2005 Hilltop Circle, Suite 120
Roseville, CA 95747
Dear Mr. Tamez,
Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update Stantec Consulting Services Inc. is pleased to provide this proposal to perform the 2025 street condition assessment and RoadMatrix™ updates.

The following tasks will be completed as part of this project:

Task 1: Project Initiation and Setup
Task 2: Data Collection
Task 3: Data Processing, Rating, and QA/QC
Task 4: Upload Condition Data into RoadMatrix™ and Analysis Task 5: Reporting
Task 6: RoadMatrix™ Onsite Training
Work Plan
The work plan is presented in the tasks below.

TASK 1.0: PROJECT INITIATION AND SETUP
Task 1.A: Project Initiation Meeting and Setup
Prior to data collection, a meeting will be held with City staff, to clarify project management and specific task responsibilities. The project initiation meeting will address the following:
x Project Scope, management, and work program will be finalized. Lines of communication and reporting between the City and Stantec will be established. Specific tasks will be defined and assigned, and responsibilities of all parties detailed.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx x Database Maintenance and Sectional Attribute Data Input Requirements - Database maintenance includes reviewing functional classes, rehabilitation strategies, and costs to reflect the specific needs of the City. This information is updated to incorporate any required changes. Other updated attribute information that has changed since the City’s last update will be discussed and a suitable format for both the City and Stantec will be confirmed for upload to RoadMatrix™.

Task 1.B: Equipment Mobilization
This task involves mobilizing the field equipment including the following:
x RT3000 data collection unit and field staff to perform the on-site roughness and surface distress survey.

TASK 2.0: DATA COLLECTION
Data collection will include approximately 615 survey miles of paved roads across the City. Following project initiation, and during acceptable field conditions, the data collection activities indicated below will be completed on existing and approved new sections as per the PMS specifications.

Stantec’s Data Collection Methodology and Technology
Stantec’s data collection technique has been refined over years of testing and field trials. We use the latest technology in the on-board systems and the process has proven to be repeatable and reliable. Our Road Tester 3000 (RT3000) unit simultaneously collects pavement condition, GPS, and digital image data streams and will be used to collect surface condition data, roughness, rutting, and imagery.

The RT3000 data collection vehicle uses sub-systems for the collection of roughness data, right-of-way imagery, GPS, as well as the INO Laser Road Imaging System. The major components within the vehicle are summarized in the following table, and are discussed in more detail, in the following sections.

The data collection vehicle we propose for this assignment uses sub-systems for the collection of roughness data, right-of-way imagery, GPS, as well as the INO Laser Road Imaging System. The major components within the vehicle are summarized in the following table, and are discussed in more detail, in the following sections.

The RT3000 survey is completed in a single pass, in the outer-most lane on 2-lane bi-directional or oneway streets. Roads that are divided and/or have four or more lanes are surveyed in both directions.

Surface Distresses
Our Road Tester 3000 (RT-3000) simultaneously collects pavement condition, GPS, and digital image data streams. It collects all surface condition data, roughness, rutting, and imagery required. It uses sub-systems for the collection of roughness data, right-of-way (ROW) imagery, GPS, as well as the Laser Crack Measuring System (LCMS). The major components of our RT-3000 are summarized in the table below, with additional detail in the following sections.

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Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx System Data Component
Laser Road Imaging System (LRIS) x Pavement Surface Distress x Pavement JPEG Images
Roadway Profiler x Profile Data (IRI/Rut)
DMI and GPS x Geo-referenced JPEGs
x Linear Referencing
360° High Resolution Camera x Right-of-way JPEGs
Laser Crack Measuring System (LCMS)
Stantec’s LCMS uses laser line projectors, high speed cameras, and advanced optics, to acquire high resolution 3D profiles of the road. This unique 3D vision technology allows for automatic pavement condition assessments of asphalt, porous asphalt, chip seal, and concrete surfaces.

The LCMS acquires both 3D and 2D image data of the road surface with 1mm resolution, over a 13-foot lane width, at posted speeds up to 60 mph. This data collection technique does not impact road users as the vehicle travels at posted speeds.

The pavement imagery captured by the RT-3000 is subsequently post-processed through Stantec’s Imaging Workstation. This system was specifically designed for pavement surface analysis, using both the 3D and 2D pavement imagery components of the LCMS, as well as the collected ROW images. The Imaging Workstation expedites the distress rating process with built-in tools and synchronized images, from multiple cameras. The software is used to detect and analyze cracks, lane markings, ruts, macro-texture, patches, raveling, and potholes.

As a result, each distress is measured, not estimated, and tagged with a linear reference and corresponding GPS coordinates. The distress data is collected continuously and summarized at 100-foot intervals.

Our team of trained raters will categorize, rate, and measure all pavement distress information from the linescan imagery captured in the driven pavement lane. Each distress is measured, not estimated, and tagged with a linear reference and corresponding GPS coordinates. The distress data is collected continuously, then processed and summarized at 100-foot intervals.

Some surface deficiencies and distresses (e.g., raveling) are best collected using visual assessment. Our fully trained crew will utilize a specialized keyboard to collect these other distresses when applicable. In the RT-3000, Stantec employs a real-time eventrecording keyboard to capture any distress/attribute information that cannot be assessed accurately by the linescan approach. Unlike other vendors, who utilize similar digital collection rating systems (DCRS) as a main component of a windshield style survey, our RT-3000 technicians do not evaluate and quantify any cracking distresses while driving the streets. Rating cracking by means of a windshield approach, or non-linescan pavement view imagery, has proven to be more subjective, and can yield inconsistent results from year to

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx year. Given our experience using various technologies, we feel the linescan downward imaging objective data process is the best method to ensure consistency and repeatability of the results.

Distress Rating Protocols
Similar to previous survey cycles, the following 13 distresses in the table below will be collected and rated for severity and extent.

Flexible Pavement Distresses
x Alligator Cracking
x Block/Map Cracking
x Distortion
x Longitudinal Cracking
x Raveling/Streaking
x Rippling & Shoving
x Flushing & Bleeding
x Transverse Cracking
x Patching (includes utility cuts)
x Wheel Track Rutting
x Excessive Crown
x Progressive Edge Cracking
x Potholes (count only)
Each defect or distress is measured based on two components: severity and extent. Severity is defined as ‘How bad is the defect?’ The second component evaluates the extent or ‘How much is there?’ in terms of the quantity of the surface the defect covers. The pavement distress data will be summarized such that there will be a maximum of one record for each distress type and severity combination. The surface distress data is collected continuously and will be summarized at 100-foot intervals.

Roughness and Rutting Survey
The pavement roughness (longitudinal profile) and rutting (transverse profile) surveys will be completed at the same time as the surface distress survey using the RT3000 vehicle. The RT3000 incorporates an ASTM E950 certified Class I profiler configured to capture longitudinal profile measurements and International Roughness Index (IRI) values in both wheel paths.

The collection of longitudinal profile/roughness data is fully automated. The IRI data is collected continuously and will be summarized at 100-foot intervals. All collected data will be tagged with GPS coordinates and linear referencing measurements.

The specialized profile measurement system, mounted on the front bumper of the RT3000 survey vehicle, employs two sensing devices:
x Laser Height Sensors that measure the distance between the vehicle and the pavement surface, while the vehicle is traveling at posted speed or less.
x Accelerometers that measure the vertical acceleration of the vehicle as it bounces in response to the pavement surface profile.

The collected roughness data will be processed and summarized in 100-foot intervals, and an average International Roughness Index (IRI) will be computed for each roadway section, in the final deliverable

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Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx table. Areas prohibiting measurement of IRI (i.e., speed < 15 mph) will be documented and provided with an override value, based on testing performed on adjacent sections of the same road. IRI results will be processed within the proposed RoadMatrix™ PMS to calculate the Ride Comfort Index (RCI). The RT3000 will also measure transverse profile and rut depths, using laser-based, height-measuring sensors. All rut data will be processed at 100-foot intervals. Average rut values, for both wheel paths, will be provided in the final deliverable table, and the values will be used in the rating criteria used for rutting in the surface distress evaluations.

TASK 3.0: DATA PROCESSING, RATING, AND QA/QC
Pavement surface condition and roughness data will be collected using the techniques outlined above. This task includes the conversion of the raw survey data to a deliverable format for upload to the RoadMatrix™ database. This process includes running all data through specialized processing software, splitting out data and assigning it to appropriate RoadMatrix™ pavement segments, performing quality control tests, verifying dataset completeness, and assembling the data for upload to the City’s RoadMatrix™ database.

TASK 4.0: UPLOAD CONDITION DATA INTO ROADMATRIX™ AND

ANALYSIS
This task includes the upload of the rated and quality checked survey data into the City’s RoadMatrix™ software. Also, any new attribute data discussed and agreed on at the project initiation meeting (updated traffic volumes, layer info, etc.), will be loaded into the RoadMatrix™, at no additional cost, providing it is supplied to Stantec, in an agreed upon format.

The uploaded data will be analyzed to calculate the present status and network needs. Network needs, i.e., % deficient sections, will be determined based on the predefined PQI Trigger values currently in RoadMatrix™.

TASK 5.0: REPORTING
This task includes providing the City with a summary and detailed pavement condition reports. The following items will be delivered:
x A high-level Executive Summary.
x Description of data collection approach and equipment used. x A PQI report that compares previous condition results with the new (2025) results for various subsets. x List of new sections or unfound sections, if any.
x List of streets not surveyed, if any, with explanation.

TASK 6.0: ROADMATRIX™ ONSITE TRAINING
RoadMatrix™ training includes 2-days of RoadMatrix™ onsite training delivered by Dr. Fadi Jadoun.

Training Days will be discussed and agreed upon with the City’s project manager.

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Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx The following topics will be covered during the training:
x RoadMatrix™ Overview (home page summaries; browser environment; navigation and menus) x Sectional Attributes (location; geometry; traffic; structure; performance; survey; rehab; etc.) x Data Grids (grid tool bar functions; view; sort; group; export; create filters; custom layouts; etc.) x Subset Manager (build; modify; delete and view contents of subsets) x Parameters (section attribute parameters; Traffic/EGT/SG trigger values; treatments; models; etc.) x Decision Trees (build; modify; validate, etc.)
x Work History (RoadMatrix™ program builder; commit projects; load work history using LoadMatrix; etc.) x Analysis (create and modify budget scenarios; analysis parameters; run analysis; analysis logs; etc.) x Reports (key reports review; report views; customizing reports; exporting reports; etc.) x Utilities/Administration (modify usernames and access levels; change application settings; etc.) x RoadMatrix™-GIS Module
Training Requirements
Hands-on exercises will be completed. To complete this task, a room with a computer for each trainee is needed. We trust the City will be able to accommodate this need. The training will be provided using the City’s RoadMatrix™ database, centrally located on the City’s servers. Each computer (up to 5) should have RoadMatrix™ software installed by the City IT staff. Details will be discussed as and when needed.

Project Schedule
The project schedule assumes all the tasks are to be completed this year. The RT3000 will be ready to collect data in September 2025. The Final Report would be completed by the end of 2025, assuming a notice to proceed is received no later than Monday August 4, 2025. Finally, a copy of previous work history (covering the period between the last survey and this upcoming survey) and any parametric updates should be received from the City prior to Friday October 31, 2025, for loading into RoadMatrix™.

Proposed Fees
Task Task Description Quantity Unit Rate Task Total
1 Project Initiation and Setup 1 EA Lump Sum $10,800.00 2 Data Collection (Surface Distress and Roughness) 615 Miles $100/Survey-Mile $61,500.00 3 Data Processing, Rating, and QA/QC 615 Miles $31/Survey Mile $19,065.00 4 Upload Condition Data into RoadMatrix™ and Analysis 1 EA Lump Sum $6,350.00 5 Reporting Summary and Detailed Pavement Condition
Reports (Draft – PDF and Final – PDF) 1 EA Lump Sum $5,850.00 6 RoadMatrix™ Training – 2-days Onsite 1 EA Lump Sum $6,000.00 Total (Lump Sum)1 $109,565.00
1 The above noted fees will remain valid for a period of 90 days from the date of this proposal, and do not include any applicable taxes. Additional mileage will be charged at $135/survey mile.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx Please note that should we be selected for this assignment; we will be able to conclude a mutually satisfactory contract with the City.

We trust that this proposal fulfills your needs. If you have any questions or comments, please call the under-signed. Looking forward to working with the City on this project.

Regards,
Stantec Consulting Services Inc.

Fadi Jadoun Ph.D., P.E.

Senior Associate, Pavement Specialist
Infrastructure Management
& Pavement Engineering
Phone: 480-687-6128
[email protected]
Gabriele Cimini
Managing Principal
Infrastructure Management
& Pavement Engineering
Phone: 716-713-2116
[email protected]

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The following tasks will be completed as part of this project:

TASK 1.0: PROJECT INITIATION AND SETUP
Task 1.A: Project Initiation Meeting and Setup
Prior to data collection, a meeting will be held with City staff, to clarify project management and specific task responsibilities. The project initiation meeting will address the following:
• Project Scope, management, and work program will be finalized. Lines of communication and reporting between the City and Stantec will be established. Specific tasks will be defined and assigned, and responsibilities of all parties detailed.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx • Database Maintenance and Sectional Attribute Data Input Requirements - Database maintenance includes reviewing functional classes, rehabilitation strategies, and costs to reflect the specific needs of the City. This information is updated to incorporate any required changes. Other updated attribute information that has changed since the City’s last update will be discussed and a suitable format for both the City and Stantec will be confirmed for upload to RoadMatrix™.

Task 1.B: Equipment Mobilization
This task involves mobilizing the field equipment including the following:
• RT3000 data collection unit and field staff to perform the on-site roughness and surface distress survey.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx System Data Component
Laser Road Imaging System (LRIS) • Pavement Surface Distress • Pavement JPEG Images
Roadway Profiler • Profile Data (IRI/Rut)
DMI and GPS • Geo-referenced JPEGs
• Linear Referencing
360° High Resolution Camera • Right-of-way JPEGs
Laser Crack Measuring System (LCMS)
Stantec’s LCMS uses laser line projectors, high speed cameras, and advanced optics, to acquire high resolution 3D profiles of the road. This unique 3D vision technology allows for automatic pavement condition assessments of asphalt, porous asphalt, chip seal, and concrete surfaces.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx year. Given our experience using various technologies, we feel the linescan downward imaging objective data process is the best method to ensure consistency and repeatability of the results.

Distress Rating Protocols
Similar to previous survey cycles, the following 13 distresses in the table below will be collected and rated for severity and extent.

Flexible Pavement Distresses
• Alligator Cracking
• Block/Map Cracking
• Distortion
• Longitudinal Cracking
• Raveling/Streaking
• Rippling & Shoving
• Flushing & Bleeding
• Transverse Cracking
• Patching (includes utility cuts)
• Wheel Track Rutting
• Excessive Crown
• Progressive Edge Cracking
• Potholes (count only)
Each defect or distress is measured based on two components: severity and extent. Severity is defined as ‘How bad is the defect?’ The second component evaluates the extent or ‘How much is there?’ in terms of the quantity of the surface the defect covers. The pavement distress data will be summarized such that there will be a maximum of one record for each distress type and severity combination. The surface distress data is collected continuously and will be summarized at 100-foot intervals.

The specialized profile measurement system, mounted on the front bumper of the RT3000 survey vehicle, employs two sensing devices:
• Laser Height Sensors that measure the distance between the vehicle and the pavement surface, while the vehicle is traveling at posted speed or less.
• Accelerometers that measure the vertical acceleration of the vehicle as it bounces in response to the pavement surface profile.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx table. Areas prohibiting measurement of IRI (i.e., speed < 15 mph) will be documented and provided with an override value, based on testing performed on adjacent sections of the same road. IRI results will be processed within the proposed RoadMatrix™ PMS to calculate the Ride Comfort Index (RCI). The RT3000 will also measure transverse profile and rut depths, using laser-based, height-measuring sensors. All rut data will be processed at 100-foot intervals. Average rut values, for both wheel paths, will be provided in the final deliverable table, and the values will be used in the rating criteria used for rutting in the surface distress evaluations.

TASK 4.0: UPLOAD CONDITION DATA INTO ROADMATRIX™ AND

TASK 5.0: REPORTING
This task includes providing the City with a summary and detailed pavement condition reports. The following items will be delivered:
• A high-level Executive Summary.
• Description of data collection approach and equipment used. • A PQI report that compares previous condition results with the new (2025) results for various subsets. • List of new sections or unfound sections, if any.
• List of streets not surveyed, if any, with explanation.

TASK 6.0: ROADMATRIX™ ONSITE TRAINING
RoadMatrix™ training includes 2-days of RoadMatrix™ onsite training delivered by Dr. Fadi Jadoun.

Training Days will be discussed and agreed upon with the City’s project manager.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx The following topics will be covered during the training:
• RoadMatrix™ Overview (home page summaries; browser environment; navigation and menus) • Sectional Attributes (location; geometry; traffic; structure; performance; survey; rehab; etc.) • Data Grids (grid tool bar functions; view; sort; group; export; create filters; custom layouts; etc.) • Subset Manager (build; modify; delete and view contents of subsets) • Parameters (section attribute parameters; Traffic/EGT/SG trigger values; treatments; models; etc.) • Decision Trees (build; modify; validate, etc.)
• Work History (RoadMatrix™ program builder; commit projects; load work history using LoadMatrix; etc.) • Analysis (create and modify budget scenarios; analysis parameters; run analysis; analysis logs; etc.) • Reports (key reports review; report views; customizing reports; exporting reports; etc.) • Utilities/Administration (modify usernames and access levels; change application settings; etc.) • RoadMatrix™-GIS Module
Training Requirements
Hands-on exercises will be completed. To complete this task, a room with a computer for each trainee is needed. We trust the City will be able to accommodate this need. The training will be provided using the City’s RoadMatrix™ database, centrally located on the City’s servers. Each computer (up to 5) should have RoadMatrix™ software installed by the City IT staff. Details will be discussed as and when needed.

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July 23, 2025
Chris Tamez, Street Maintenance Division Manager

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Reference: Proposal for 2025 Street Condition Assessment and RoadMatrix™ Update jf w:\promotion\proposals\82400\roseville_ca\2025_data\pro_roseville_roads_20250723_fin.docx Please note that should we be selected for this assignment; we will be able to conclude a mutually satisfactory contract with the City.

We trust that this proposal fulfills your needs. If you have any questions or comments, please call the under-signed. Looking forward to working with the City on this project.

Regards,
Stantec Consulting Services Inc.

Fadi Jadoun Ph.D., P.E.

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ORDINANCE NO. 6993

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Street Condition Assessment and Road Matrix project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

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REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 5301 62350 109,565 Increase budget to fund the 2025 Street Condition Assessment and Road Matrix Update
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 109,565

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 109,565

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2305 3601 00000 000000 (109,565) Decrease Highway Users Tax Fund 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (109,565)
Justification for Budget Adjustment:

Staff recommends this budget adjustment to establish funding ($109,565 from the available resources in the Highway Users Tax Fund) for the 2025 Street Condition Assessment and Road Matrix Update, which is conducted every three years to comply with industry best practices, regional funding requirements, and City Council-adopted deficiency thresholds. The assessment evaluates the current condition of the City’s roadway network and updates the Pavement Quality Index (PQI) for each segment. This data is essential for maintaining an accurate Road Matrix, which guides strategic planning, prioritizes maintenance and rehabilitation efforts, and ensures the City can continue to make data-driven decisions about its street infrastructure. This request will decrease the Highway Users Tax Fund balance by $109,565.

James "Kirk" Shelton, Project Coordinator 2025-26
Daniel Leonardich, Management Analyst
Public Works

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City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.6
File #: 0316-01
Item ID: 2025-549
Title: Darling Way - Permit Parking Modification
Contact: Carlee Parks 916-774-5454 [email protected]

SUMMARY
Staff recommends approval to install residential permit parking on the north side of Darling Way from Clarice Lane to the eastern end of the street. Street parking is impacted due to the nearby school, daycare, and after-school activities, but on-site parking is readily available within the school parking lot.

Residential Permit Parking will be in effect 24 hours a day, seven days a week. The cost for installation of Permit Parking signs is already budgeted within the General Fund operating budget.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to install residential permit parking on the north side of Darling Way from Clarice Lane to the eastern end of the street.

BACKGROUND
Section 11.20.420 of the Roseville municipal Code provides for Council-approved residential Permit Parking on streets where parking for other land uses (e.g., commercial, schools, etc.) impinges upon the ability of residents to find parking on a regular basis in front of or near their homes. Residents residing on such streets may receive up to two parking permits, which shall be hung from the rearview mirror while the vehicle is parked within the designated permit zone.

Staff received a request from a property owner on Darling Way to implement residential Permit Parking 24 hours a day, seven days a week on the north side of Darling Way from Clarice Lane to the eastern end of the street. The resident stated that due to the school, daycare and after-school activities, there are no spaces for residents to park. Staff conducted multiple field visits to the location on different days and times of the week to confirm the impact of parked vehicles on residences, and also observed parking availability on-site within the school parking lot during each visit (between 36 and 51 available spots). After this confirmation, staff worked with the requestor to establish a proposed permit parking zone.

Darling Way is a residential street, with George Cirby Elementary and Head Start Preschool on the south.

Directly across the street from the school, portions of Darling Way have 1-hour parking restrictions during school hours.

Staff performed a postcard survey of the residents who live within the limits of the requested Permit Parking. A follow-up postcard was sent to the residents who did not respond to the first survey. The result is that a majority of responses (8 of 13, or 62%) are in favor of installing permit parking. Therefore, staff recommends the City Council approve the installation of Permit Parking on Darling Way from Clarice Lane to the eastern end of the street, 24 hours a day, seven days a week.

FISCAL IMPACT

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The cost for installation of Permit Parking signs is already budgeted within the General Fund operating budget.

The permit parking alteration does not include the potential for a significant environmental effect and therefore is not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Carlee Parks, Junior Engineer
Jason Shykowski, Public Works Director
ATTACHMENTS:

1. Resolution 25-304

2. Limits of Permit Parking

3. Completed Traffic Study TR202468

4. TR202468-Response Exhibit
REVIEWERS:

Carlee Parks, Public Works Department - Engineering - Traffic Engineering Created/Initiated - 8/5/2025 Jerome Pastor, Public Works Department - Engineering - Traffic Engineering Approved - 8/7/2025 Noah Siviglia, Public Works Department - Engineering - Traffic Engineering Approved - 9/10/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering Approved - 9/11/2025 Jason Shykowski, Public Works Department - All Approved - 9/11/2025 Gretchen Hakala, City Attorney Department Approved - 9/15/2025 Katrina Six, City Clerk Department Approved - 9/15/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/16/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/17/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/17/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

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1 RESOLUTION NO. 25-304

APPROVING PERMIT PARKING AREAS AND REPEALING
RESOLUTION NO. 20-341
WHEREAS, Roseville Municipal Code §11.20.420 provides that the City Council may designate by resolution permit parking areas,
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that the following are designated as residential permit parking areas:

1. The "Roseville Community Hospital District" including the following streets: the south side of Francis Drive, between Sunrise Avenue and Oakridge Drive; and

2. The "Royer/Oak Street District" including the following streets:
a. the south side of Oak Street in front of 423 and 427 Oak Street; b. the north and south side of Royer Street, between Judah Street and Taylor Street, excepting therefrom that portion from the intersection of the east curbline of Judah Street and the north curbline of Royer Street to a point 110 feet northeast on Royer Street; and

3. The "Oakmont High School District" including the following streets, between the hours of 8:00 a.m. to 3:00 p.m. weekdays, while school is in session:
a. both sides of Daisy Court from 1300 through 1308;
b. both sides of Oakview Drive;
c. both sides of Oakfield Court;
d. both sides of Oakwood Drive;
e. both sides of Parkview Drive, from Cirby Way to Oakwood Drive; f. Gardenia Way, between Daisy Court and Vista Creek Drive; g. Terra Way, from Oakview Drive and Chancellor Avenue; h. Vista Creek Drive, on the east side of the street, between Cirby Way and Orchid Court;
i. both sides of Woodglen Court;
j. both sides of the 1000 block of Woodglen Drive; and

4. The "Roseville High School District" including the following streets, between the hours of 8:00 a.m. to 3:00 p.m. weekdays, while school is in session; except for 600 Sierra Boulevard to 618 Sierra Boulevard which will be 24 hours per day, seven days a week:
a. both sides of Sierra Boulevard, from Alta Vista Avenue to Mariposa Street and the residential frontage at 429 Mariposa Street;
b. both sides of Alta Vista Avenue from Campo Street to Manzanita Avenue and the north side of Alta Vista Avenue from 419 Alta Vista Avenue to

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2 543 Alta Vista Avenue and the south side of Alta Vista Avenue from 412 Alta Vista Avenue to 416 Alta Vista Avenue;
c. the southwest side of Las Flores from Alta Vista to Coronado Avenue and the northwest side of Las Flores from Alta Vista to the alley between Sierra and Coronado;
d. West side of Campo Street from Tahoe Avenue to Coronado Avenue; e. Coronado Avenue along the 500 block south of Las Flores Avenue to Mariposa Street, being 501 Coronado Avenue to 527 Coronado Avenue (north side) and 500 Coronado Avenue to 526 Coronado Avenue (south side), between the hours of 8:00 a.m. to 3:00 p.m. school days only; f. All sides of 501 Manzanita Avenue and Manzanita Avenue between Mariposa Street and Alta Vista Avenue on the southeast side only (320 Mariposa Street and 512 Manzanita Avenue);
g. Mariposa Street between Coronado Avenue and Tahoe Avenue; and

5. The "Riverside Avenue District", including the following streets between the hours of 8:00 a.m. to 5:00 p.m.:
a. The residential area of the 400 block of Clinton, being 400 to 423 Clinton inclusive;
b. The residential area of Second Street, being 109 to 114 Second Street inclusive and the portion of 101 B Street that is adjacent to Second Street; and

6. The "Atkinson Street District", including the east side of the 100 and 200 blocks of Atkinson Street on Saturdays and Sundays between the hours of 6:00 a.m. to 6:00 p.m.; and

7. The "Earl Avenue District", including both sides of Earl Avenue in front of 103, 104 and 105; and

8. Fischer Court on Sundays between the hours of 6:00 a.m. to 6:00 p.m.; and

9. The "Placer County Fair Grounds District", 24 hours a day/seven days a week, including the following streets:
a. The east side of Niles Avenue from All America City Boulevard to and including 504 Niles Avenue and the west side of Niles Avenue from Stanford Avenue to the alley;
b. the south side of Stanford Avenue from Los Vegas to Niles Avenue; c. the south side of All America City Boulevard from Niles Avenue to the alley; and

10. The north side of Tahoe Avenue, from Campo Street to Mariposa Street between the hours of 8:00 a.m. to 5:00 p.m. weekdays; and

11. The "Maidu Elementary School District" including the following streets: the north side of Johnson Ranch Road from Branding Iron Way to Sidesaddle way from 8:00 a.m. to 5:00 p.m. Monday through Friday; and

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3 12. The "Olympus Park District" including the following streets: the south side of La Croix Drive from Tuscany Street to Chapelle Drive, 24 hours a day, seven days a week; and

13. South Side of McLaren Drive from Rocky Ridge to Balboa Drive, east side of Balboa Drive from 1926 Balboa Drive to McLaren Drive, and at 2000 and 2002 McLaren Drive 24 hours a day, seven days a week; and

14. Fifteen Mile Drive from Crystal Hill Court to Feather River Court, and 132 and 133 Montgomery, 24 hours a day, seven days a week; and

15. South side of Brittain Street from Almond Street to Walnut Street, 24 hours a day, seven days a week; and

16. The "Woodcreek Oaks High School District" including the following streets, between the hours of 8:00 a.m. to 3:00 p.m. Monday thru Friday:
a. Caragh Street being 1059, 1061 through 1079 and 1084 (east side) Caragh Street including Dursey Court;
b. Caragh Street from 1081 to Killarney Street;
c. Trailee Court; and

17. South side of Vine Avenue west of Vine Way, being 501 and 510 Vine Street, 24 hours a day, seven days a week; and

18. Grove Street along the 300 block west of Washington Boulevard to Alta Avenue, being 312 to 340 Grove Street (north side), 315 to 399 Grove Street, including the side property at 124 Alta Avenue (south side), from Friday at 5:00 p.m. to Sunday 10:00 p.m.; and

19. The "Historic District" including the following streets, 24 hours a day seven days a week:
a. Lincoln Street between Guava Alley and Grove Street on the west side only (419, 423, and 427 Lincoln Street);
b. Lincoln Street east side only (430 and 502 Lincoln Street); and

20. Grider Court, 24 hours a day, seven days a week; and

21. Bill Santucci Park area including the following streets, Saturday and Sundays at 8:00 a.m. to 6:00 p.m.:
a. Westlake Court, south side only, starting at Morningstar Drive; b. Mission Way;
c. Santa Ines Street from San Antonio Lane to San Juan Bautista Court; and

22. B Street, 24 hours a day, seven days a week, at the following addresses: 517, 515, 511, 510; and

23. 5
th Street, 24 hours a day seven days a week, at the following addresses: 201 & 107; and

24. South side of Fern Street, from Rainier Alley and Clinton Avenue, daily from 7:00 a.m. to 5:00 p.m.; and

25. South side of Vine Avenue, from Fischer Court to Kindred Lane, on Saturdays and Sundays from 6:00 a.m. to 8:00 p.m.

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4 26. North side of Darling Way from Clarice Lane to the eastern end of the street.

BE IT FURTHER RESOLVED that Resolution No. 20-341 adopted August 19, 2020, is hereby repealed.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

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EXHIBIT 1
DRAWN: C. PARKS NONE
DATE: AUG 2025
SCALE:

ENGINEERING DIVISION

DEPARTMENT OF PUBLIC WORKS

TRAFFIC STUDIES SECTION KEEHNER AVE CLARICE LN

DARLING WY
PROPOSED PARKING BY PERMIT 24 HOURS A DAY, SEVEN DAYS A WEEK 905 907 909 915 917 919 622
615
995 1007

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Received: 9/4/2024
To: Stefanie Kemen, Assistant Public Works Director
From: Jana Cervantes, Senior Engineer
Subject: Engineering & Traffic Study (CVC 627)
Initiator: Roseville Citizen
Request: Parking Restrictions on Darling Wy
Job No: TR202468
Summary of Engineering and Traffic Study
Considering the data in the attached study, the recommendations are summarized as follows:

A resident contacted City of Roseville Traffic Engineering Department requesting parking restrictions, such as permit parking or time-limited parking, on Darling Wy between Clarice Ln and end of pavement. They stated that due to the school, daycare and after-school activities, there are no spaces for residents to park and their driveways are blocked.

Darling Wy is an undivided residential roadway with a 25 MPH speed limit. There is a loading zone only on the south curb line of Darling Wy. In front of two residences (905 & 913) there are time-limited parking restrictions during school hours.

Staff verified the Head Start (daycare), George Cirby Elementary and Placer United (afterschool activities) have different functions at various times during the week and weekends.

During and after school hours, the school parking lot has open parking spaces (see Parking Analysis).

Staff surveyed 13 households (owners and renters) on Darling Wy from Clarice Ln to the end of pavement using postcards which were mailed to each home. Non-respondents were sent a second postcard survey. The majority of residents (8 of 13) responded “Yes” while three responded “No”. Two households were non-respondent (see Response Exhibit). The requestor aided staff with expediting the survey process by going door-todoor and urging the residents to respond to the City surveys.

Staff Recommendation:

Based on the Survey responses, staff recommends forwarding this information to City Council for their consideration of the following:
 Staff recommends installing 24-hr permit parking on the northern side of Darling Wy as shown in Exhibit 1.

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Prepared by: Carlee Parks, Assistant Engineer Date: 05/23/2025 Review/Comments
Approval Recommended by: Carlee Parks Date: 5/23/2025
Approval by: Date:

Final Approval by: Date:

Jerome Pastor 06/13/2025

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PARKING ANALYSIS
DRAWN: C. PARKS NONE
DATE: DEC 2024
SCALE:

ENGINEERING DIVISION

DEPARTMENT OF PUBLIC WORKS

TRAFFIC STUDIES SECTION
TR202468
1 10-8-2024
2 3
11-4-2024
12-13-2024
DATE: TIME: # OF CARS
10:17 AM
12:07 PM
1:46 PM
1 1 1 1 1 1 1 1 1

VEHICLES PARKED ON DARLING WY
10-8-2024
11-4-2024
12-13-2024
DATE: TIME: # OF AVAILABLE

PARKING SPOTS
10:17 AM
12:07 PM
1:46 PM

AVAILABLE PARKING SPOTS IN

SCHOOL PARKING LOT
1 1
11 10
7 51
36 45
2 2
2 2 2 2 2 2 2 2
3 3
3 3
3 3 3

DARLING WY CLARICE LN KEEHNER AVE

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RESPONSE EXHIBIT
DRAWN: C. PARKS NONE
DATE: MAY 2025
SCALE:

ENGINEERING DIVISION

DEPARTMENT OF PUBLIC WORKS

TRAFFIC STUDIES SECTION
TR202468
905 907 909 915 917 919 622
RENTER "YES", RESIDENTIAL PERMIT PARKING
RENTER "NO ADDITIONAL RESTRICTIVE PARKING"
OWNER "NO ADDITIONAL RESTRICTIVE PARKING"
615
995 1007
OWNER "YES", RESIDENTIAL PERMIT PARKING

NO RESPONSE
Total No - 3 of 13 (23%)
Total Yes - 8 of 13 (62%)
Total No Response - 2 of 13 (15%)

DARLING WY CLARICE LN KEEHNER AVE

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EXHIBIT 1
DRAWN: C. PARKS NONE
DATE: MAY 2025
SCALE:

ENGINEERING DIVISION

DEPARTMENT OF PUBLIC WORKS

TRAFFIC STUDIES SECTION
TR202468
(N) PERMIT PARKING

TO BE INSTALLED

INSTALL PERMIT PARKING SIGNAGE
ON (E) UNISTRUT. (N) UNISTRUT MAY
BE REQUIRED TO MEET MIN 7' HEIGHT
(E) R1-1, R3-9P (E) R32 MOD (E) R32 MOD (E) S1-1 & R11-1

INSTALL PERMIT PARKING

SIGNAGE ON (N) UNISTRUT
REMOVE (E) R32 MOD SIGN
& REPLACE WITH PERMIT

PARKING SIGNAGE ON
(E) UNISTRUT

DARLING WY KEEHNER AVE
1 8 4

WEEKDAYS ONLY
(E) R32 MOD

TO BE REMOVED

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March 17, 2025

PLEASE READ BEFORE SENDING IN YOUR SURVEY RESPONSE
Dear Resident:

Enclosed please find the Parking Survey Card which asks if you would like to have the permit parking or limited-time parking in front of your residence.

If you have any questions, please feel free to contact Carlee Parks with the City of Roseville at (916) 746-1300.

Before mailing your survey card back to us, please consider the following information for:

Permit Parking
 The chance of you finding a parking space near your home could be higher with permit parking.  Only those residents with a permit-parking placard may use the permit parking spaces.  Each residence affected by parking modifications in front of their property is given a maximum of two parking permit placards for use by residents and their guests. The placard has to be placed in the vehicle where it is easily visible to an enforcement officer.  The parking in front of your home is not for you only, i.e., anyone with a permit-parking placard can park in front of your home.
 Parking shortages may occur for your neighbors in adjacent neighborhoods.  You have to renew your permit parking placards every two years with the police department for your placards to remain valid.
 Only the roadway fronting private property will be restricted to permit parking.

OR
Limited-Time Parking
 Parking is allowed, but one can only park for a limited period of time.  The times of the day in which there is limited time to park will be for one hour Monday thru Friday between 8AM and 4PM.
 Parking shortages may occur for your neighbors in adjacent neighborhoods.

If you are a renter, the opinion of the property owner will be considered if the number of responses from renters will affect the majority opinion of the neighborhood.

After reading this, please complete and return the postage-paid postcard to us by April 11, 2025.

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DARLING WY PERMIT PARKING

THE CITY OF ROSEVILLE HAS RECEIVED A REQUEST TO INSTALL PERMIT PARKING OR LIMITED-TIME PARKING ON DARLING WY.

BEFORE THE CITY TAKES ANY ACTION, WE WOULD LIKE TO KNOW THE OPINION OF ALL THE RESIDENTS IN THE AREA. THEREFORE,

PLEASE INDICATE IN THE APPROPRIATE BOX BELOW YOUR

PREFERENCE AND RETURN THIS POSTAGE PAID POSTCARD BY
APRIL 11, 2025. ALSO INDICATE WHETHER YOU OWN OR RENT THE PROPERTY.
 OPTION 1: I WANT RESIDENTIAL PERMIT PARKING IN FRONT OF MY RESIDENCE.
 OPTION 2: I WANT LIMITED-TIME PARKING IN FRONT OF MY RESIDENCE.  NO, I DO NOT WANT ANY ADDITIONAL RESTRICTIVE PARKING IN FRONT OF MY RESIDENCE.

YOUR NAME AND ADDRESS
__________________________________________ SIGNATURE___________________________ ________________________
____________________________  RENT  OWN

DARLING WY PERMIT PARKING

THE CITY OF ROSEVILLE HAS RECEIVED A REQUEST TO INSTALL PERMIT PARKING OR LIMITED-TIME PARKING ON DARLING WY.

BEFORE THE CITY TAKES ANY ACTION, WE WOULD LIKE TO KNOW THE OPINION OF ALL THE RESIDENTS IN THE AREA. THEREFORE,

PLEASE INDICATE IN THE APPROPRIATE BOX BELOW YOUR

YOUR NAME AND ADDRESS
__________________________________________ SIGNATURE___________________________ ________________________
_____________________________  RENT  OWN

DARLING WY PERMIT PARKING

THE CITY OF ROSEVILLE HAS RECEIVED A REQUEST TO INSTALL PERMIT PARKING OR LIMITED-TIME PARKING ON DARLING WY.

BEFORE THE CITY TAKES ANY ACTION, WE WOULD LIKE TO KNOW THE OPINION OF ALL THE RESIDENTS IN THE AREA. THEREFORE,

PLEASE INDICATE IN THE APPROPRIATE BOX BELOW YOUR

YOUR NAME AND ADDRESS
__________________________________________ SIGNATURE___________________________ ________________________
____________________________  RENT  OWN

DARLING WY PERMIT PARKING

THE CITY OF ROSEVILLE HAS RECEIVED A REQUEST TO INSTALL PERMIT PARKING OR LIMITED-TIME PARKING ON DARLING WY.

BEFORE THE CITY TAKES ANY ACTION, WE WOULD LIKE TO KNOW THE OPINION OF ALL THE RESIDENTS IN THE AREA. THEREFORE,

PLEASE INDICATE IN THE APPROPRIATE BOX BELOW YOUR

YOUR NAME AND ADDRESS
__________________________________________ SIGNATURE___________________________ ________________________
_____________________________  RENT  OWN

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BEFORE SIGNING TIDS PETITION, PLEASE READ THE TIME-LIMITED PARKING

INFORMATION DOCUMENT ATTACHED WIDCH DETAILS THE FACTS
REGARDING TIME-LIMITED PARKING.

I, +--.1�---'-"''+-"'�_._.L><.a.c....p"-f--' have requested the City of Roseville Public Works Department eva uate installing time-limited parking on our street, which includes homes on Darling Wy.

Before the City can conduct an official survey, a petition must be signed by at least 50% of the affected residences in favor of Time-Limited Parking.

I have re9,d the attached Time-Limited Parking Information Letter and ... � es,. I want the City to evaluate installing time-limited parking in front of my residence. 0 No, I do not want the City to evaluate installing time-limited parking in front of my residence.
:De.1,,c-\'-"::::i tv\.-e o. \�-'\ ::I"'t2- ens ""D �' l � 0:j 'l-Al� Na lease Print) Address Phone
Date
I have read the attached Time-Limited Parking Information Letter and ... «Yes, I want the City to evaluate installing time-limited parking in front of my residence. 0 No, I do not want the City to evaluate installing time-limited parking in front of my residence
Name (Please Print)
-
Signat
� \5 t, \CA{"'\ L� tru,�
Address � \ \,e l--Pr Phone
O\.c.:le� 2 \ � � \ '26
Date
I have read the attached Time-Limited Parking Information Letter and ... .jf Yes, I want the City to evaluate installing time-limited parking in front of my residence. □ No, I do not want the City to evaluate installing time-limited parking in front of my residence.
rlAUG R�\� (o\s �\ru::kL\� �\\e NaruKPiease Print) Address C/>r O\'?(e'-=r£ Phone ��- ��. 2\)°1)1.i; Signature � Date

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Christine Farley called requesting additional 1 hr parking during school hours infront of her other homes (995 & 915 Darling).

She requested an additional sign infront of her residence at 905 Darling a couple years ago.

Staff discussed different parking options with resident (Permit Parking or Time-Limited Parking)
She states that employees from the school and daycare (ACE's ?) park all day infront of the homes along Darling.

And then with soccer practice the parents park infront of the homes from 5:30pm to 7:30pm M-Th and on weekends.

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RESPONSE EXHIBIT
DRAWN: C. PARKS NONE
DATE: MAY 2025
SCALE:

ENGINEERING DIVISION

DEPARTMENT OF PUBLIC WORKS

NO RESPONSE
Total No - 3 of 13 (23%)
Total Yes - 8 of 13 (62%)
Total No Response - 2 of 13 (15%)

DARLING WY CLARICE LN KEEHNER AVE

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City Council
Communication
Meeting Date: 10/1/2025
Item #: VII.7
File #: 0704 & 0201-01
Item ID: 2025-672
Title: Parking Lot at the Maidu Soccer Fields - Award of Contract and Budget Adjustment Contact: Nick Bumb 916-746-1313 [email protected]

SUMMARY
Staff recommends approval of a construction agreement with BRCO Constructors, Inc. in the amount of $577,145 for the construction of a parking lot to serve the soccer fields in Maidu Regional Park and associated budget adjustment to fully fund the construction in the amount $360,000 from the General Fund Capital Reserve Fund. The project will include the construction of 85 parking spaces, including accessible spaces, and will install the necessary drainage facilities for the improvements. Work is expected to begin in late October and be completed by summer 2026.

RECOMMENDATION
Staff recommends that the City Council:

1. Award the base bid and add alternative for the Parking Lot at the Maidu Soccer Fields to the low bidder, BRCO Constructors, Inc. for $577,145 and adopt a resolution authorizing the City Manager to execute the agreement and authorize change order authority of 10% of the contract amount ($57,714.50); and

2. Adopt an ordinance to approve a budget adjustment in the amount of $360,000 from the General Fund Capital Reserve Fund to fully fund project construction.

BACKGROUND
Maidu Regional Park is located at 1550 Maidu Drive and is a 152-acre site that includes a community center, library, sports courts area, four softball fields, five soccer fields, a looped trail system and a maintenance yard. The Maidu Museum and Historical Site is also located at Maidu Regional Park. This park was built in phases with the earliest construction beginning in 1987. The park’s layout includes a circular parking lot that encompasses the softball fields set in a “wagon-wheel” configuration. Half of the parking lot is paved, while the other half is covered with gravel and used as overflow parking. With increasing use of the soccer fields, it was determined that the gravel parking lot in front of the fields should be paved.

The base project scope includes the asphalt paving and striping of a portion of the existing gravel lot located near the soccer fields in Maidu Park for 35 new parking spaces with an alternative to pave and stripe the remaining gravel lot for an additional 50 parking spaces (85 total spaces). The lot is currently unpaved and unstriped and provides parking for cars near the soccer fields and overflow for park users visiting other park facilities. In addition to paving the existing gravel parking lot, the project includes the installation of drainage facilities, including a vegetated swale and a bioretention basin, to comply with stormwater prevention requirements.

At the July 16, 2025 meeting, Council approved the plans and specifications for the project and authorized

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staff to call for bids. The bid opening was held on August 19, 2025 and a total of seven bids were received.

The following is a summary of the engineers' estimate and the three lowest bids received:

TABULATED BID RESULT SUMMARY
Bidder Construction Bid
Base Bid Add Alternate Item Total

ENGINEER'S ESTIMATE
$
370,000.00
$
270,000.00
$
640,000.00
BRCO Constructors, Inc.
$
318,765.00
$
258,380.00
$
577,145.00
All Phase Construction
$
345,984.00
$
307,651.00
$
653,635.00
Central Valley Engineering &
Asphalt, Inc.
$
380,837.00
$
299,098.00
$
679,935.00
Given the favorable bids received, it is recommended to award the base bid and the add-alternate bid item.

Construction of the Project is anticipated to begin in late fall 2025 and be completed by summer 2026.

PUBLIC OUTREACH
Public Works staff will be working closely with the Parks, Recreation & Libraries and Public Affairs & Communications Departments to keep the community informed of the project's benefits, progress, and construction impacts. Communications include, but are not limited to: coordination with the nearby school and neighborhood association, signage, door hangers, social media, project webpage updates, and email notifications.

FISCAL IMPACT
The project was previously funded by $450,000 with General Fund resources. The requested budget adjustment of $360,000 appropriates funds from the General Fund Capital Reserve Fund to provide sufficient funding for project construction, change order authority, and construction management. The new total project budget will be $810,000.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Nick Bumb, Associate Engineer
Jason Shykowski, Public Works Director

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ATTACHMENTS:

1. Resolution 25-309

2. Agreement

3. Ordinance 6994

4. Maidu Location Map

5. CEQA Exemption
REVIEWERS:

Nick Bumb, Public Works Department - Engineering - City Project's Created/Initiated - 9/9/2025 Jesse Khatkar, Public Works Department - Engineering - City Project's Approved - 9/10/2025 Noah Siviglia, Public Works Department - Engineering - Traffic Engineering Approved - 9/11/2025 Stefanie Kemen, Public Works Department - Engineering - Traffic Engineering Approved - 9/11/2025 Gretchen Hakala, City Attorney Department Approved - 9/12/2025 Katrina Six, City Clerk Department Approved - 9/16/2025 Ryan DeVore, City Manager Department - Assistant City Manager Approved - 9/16/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 9/17/2025 Michelle Sheidenberger, City Attorney Department Approved - 9/17/2025 Dominick Casey, City Manager Department - City Manager Approved - 9/17/2025 Katrina Six, City Clerk Department Final Approval - 9/19/2025

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RESOLUTION NO. 25-309

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND BRCO CONSTRUCTORS, INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an agreement for the Parking Lot at the Maidu Soccer Fields, by and between the City of Roseville and BRCO Constructors, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED by the Council of the City of Roseville that the Public Works Director, or his designee, is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the original contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

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ORDINANCE NO. 6994

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Parking Lot at the Maidu Soccer Fields project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

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REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
1001 6587 84001 500323 360,000 Increase Capital Outlay budget for Parking Lot at the Maidu Soccer Fields project
1012 6810 10001 360,000
Establish capital transfer out from the General Fund
Capital Reserve Fund to the General Fund for the
Parking Lot at the Maidu Soccer Fields project
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 720,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
1001 4810 10001 360,000
Establish capital transfer in to the General Fund from the General Fund Capital Reserve Fund for the Parking Lot
at the Maidu Soccer Fields project
REVENUES/TRANSFERS IN TOTAL 360,000
NET ADJUSTMENT 360,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
1012 3601 00000 000000 (360,000) Decrease General Fund Capital Reserve Fund balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (360,000)
Justification for Budget Adjustment:

The Public Works Department is requesting a budget adjustment of $360,000 to appropriate funds from the General Fund Capital Reserve Fund (1012) to provide sufficient funding to complete the Parking Lot at the Maidu Soccer Fields project (500323).

Bid results indicated that current available funding of $ 377,000 (of the $450,000 original budget) would only allow construction of half the lot, which would not meet community expectations or operational needs. The additional appropriation of $360,000 will allow both phases of the project to be completed under a single contract this fall, ensuring full use of the facility, improved access for park users, and timely delivery of a high-priority improvement. This budget adjustment requests a transfer of $360,000 from the available resources in the General Fund Capital Reserve Fund (1012) to the project's' budget in the General Fund (1001). The new total project budget will be $810,000.

Nick Bumb, Associate Engineer 2025-26
Daniel Leonardich, Management Analyst II
Public Works - Engineering

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Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Parking Lot at the Maidu Soccer Fields
Project Location(s): 1550 Maidu Drive, Roseville CA 95661 Project Description: The project would allow for the asphalt paving and striping of an existing 40,000 square-foot gravel lot located near the soccer fields in Maidu Park. The lot is currently unpaved and unstriped and provides parking for cars near the soccer fields and overflow for park users visiting other park facilities. The gravel lot does not meet Americans with Disabilities Act (ADA) or erosion control requirements and creates a safety hazard to people with limited mobility.

In addition to paving the existing gravel parking lot, the project includes the installation of two drainage filtration facilities, including a vegetated swale and a bioretention basin, to comply with stormwater prevention requirements. Both the vegetated swale and the bioretention basin will discharge into the existing storm pipes after first being filtered by the media from the two facilities. Construction of the vegetated swale will require trenching from the parking lot facility north to Johnson Ranch Drive. The trench would be no more than 2 feet wide and 4 feet deep at most. While the project is not expected to have an impact on any sensitive resources, including tribal cultural resources, the Public Works Department has voluntarily agreed to enter into a contract with the United Auburn Indian Community (UAIC) to provide tribal monitoring during trenching activities and tribal cultural awareness training for construction staff.

Paving the gravel lot will ensure public and environmental safety by complying with ADA and stormwater prevention requirements. Once paved, the parking lot will accommodate 85 parking spaces including 4 ADA accessible spaces. The paving and striping of the gravel lot does not increase parking capacity at Maidu Park since the area is already used for parking. Spaces will be painted to meet City standards to ensure cars can park safely and efficiently in the space.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Public Works Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
ffeJ
iiOsE'ViLLE

CALIFORNIA

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Roseville City CouncilOctober 1, 2025

Roseville City Council
October 1, 2025