Packet 08.23.2022 — Salinas City Council, August 23, 2022 (part 5 of 6)

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cc: Victoria LaMar-Haas, Hazard Mitigation Planning Chief, California Governor’s Office of Emergency Services
Jennifer Hogan, State Hazard Mitigation Officer, California Governor’s Office of Emergency Services
Monterey County Hazard Mitigation Plan Approvable Pending Adoption Notice June 14, 2022

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Status of Participating Jurisdictions as of June 14, 2022 Jurisdictions – Adopted and Approved
# Jurisdiction Date of Adoption
Jurisdictions – Approvable Pending Adoption
# Jurisdiction
1 Monterey County
2 City of Carmel-by-the-Sea
3 City of Del Rey Oaks
4 City of Gonzales
5 City of Greenfield
6 City of King
7 City of Marina
8 City of Monterey
9 City of Pacific Grove
10 City of Salinas
11 City of Sand City
12 City of Seaside
13 City of Soledad
14 Carmel Area Wastewater District (CAWD)
15 Monterey Regional Waste Management District (MRWMD)
16 Monterey One Water (M1W)
17 Moss Landing Harbor District
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-410, Version: 1
Direct Purchase of Fire Vehicles
Approve a Resolution amending the purchases in previously approved Resolution No. 22329 to include a price increase of up to 25% to each of the vehicles included and the direct purchase of one Sports Utility Vehicle (SUV), associated equipment, outside installation services and signage, for a total cost not to exceed $ 320,044.98.

City of Salinas Page 1 of 1 Printed on 8/17/2022
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Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: SALINAS FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: DIRECT PURCHASE OF FIRE VEHICLES
RECOMMENDED MOTION:

It is recommended that the City Council:

1. Approve a resolution amending the purchases in previously approved Resolution No. 22329 to include a price increase of up to 25% to each of the vehicles included and the direct purchase of one Sports Utility Vehicle (SUV), associated equipment, outside installation services and signage, for a total cost not to exceed $ 320,044.98.

2. Approve a motion to appropriate $170,000; previously approved FY 21-22 funds through Resolution No. 22329, for use in FY 22-23 and towards the total cost of $ 320,044.98.

RECOMMENDATION:

Staff recommends that City Council approve the direct purchase of two Fire Department pickup trucks and one SUV for sworn personnel. The total cost for the vehicles shall not exceed $320,044.98. This resolution would replace resolution #22329, approved by the City Council on April 12, 2022.

EXECUTIVE SUMMARY:

The Fire Department has been working diligently to bring the fleet into a state of good repair and maintain the vehicle replacement program consistent with best practices. We have a need to replace two ¾-ton vehicle trucks and one sports utility vehicle to achieve this goal as part of the department’s ongoing vehicle replacement plan.

On April 12, 2022, the City Council approved the use of funds for the purchase of two pickup trucks. Given current inventory challenges, and the immediate action required to successfully purchase an available vehicle, we have not been able to purchase the trucks. Additionally, the Salinas Fire Department has identified the need for one SUV to be used by sworn personnel. We Page | 2
are asking for authorization to purchase any similar make or model pickup or SUV from any Bonafide vendor as long as the total costs do not exceed $ 320,044.98.

Though the Fire Department will seek to purchase locally, due to the current supply chain issue, the department may pursue a purchase outside of the City to fulfill the specification requirements and timely delivery of the vehicles.

BACKGROUND:

The Salinas Fire Department has identified the need for two Pickup Trucks and one SUV which will be dedicated for use by the sworn personnel. The Department has been attempting to locate vehicles for several months but most vehicles on dealer lots, or in production, are already under contract. We have identified intermittent availability, but the dealerships have required an immediate commitment to purchase which we have been unable to do without City Council approval. Given the challenge with locating available vehicles, we request authorization to purchase an available vehicle once located, as long as the total cost does not exceed the amount identified in this report.

A current quote from the manufacturers indicated that the price of one F-250 XL is $54,777.95 and $62,480.08 for one Chevy Tahoe. This includes taxes, fees, and dealer charges. Due to rising costs, inflation, limited inventory, and consumer demand for vehicles, dealerships are not honoring California Statewide Contract for the provision of the new vehicles. We have unsuccessfully attempted to get quotes from dealerships, but dealerships have closed ordering for the current model year and have not yet opened ordering for the upcoming model year. Ordering for the next production cycle is expected to open late this summer, but those vehicles will not be available until early-to-mid 2023.

Given the limited inventory and extended timeframe to secure a vehicle via the traditional ordering process, we are requesting approval for the direct purchase of a vehicle, from any vendor with an available vehicle, up to the maximum amount identified below. Given the lack of inventory and current market conditions, the department is also requesting approval of a 25% contingency given it is unlikely we will be able to purchase a vehicle at a cost under MSRP or matching that of the Statewide contract rate.

Description Cost
Super Duty Truck 48,345.00
Destination Fees 1,795.00
Sales Tax 4,637.95
Subtotal 54,777.95
25% Contingency 13,694.49
Upfitting 35,000
Not to Exceed Total Per Unit 103,472.44
Page | 3
Description Cost
Sport Utility Vehicles 55,395.00
Destination Fees 1,795.00
Sales Tax 5,290.08
Subtotal 62,480.08
25% Contingency 15,620.02
Upfitting 35,000
Not to Exceed Total Per Unit 113,100.10
The department will make every effort to purchase locally, but given the market conditions and vehicle availability, that may not be possible. The City Council has the authority to approve this direct purchase under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Salinas Fire Department will coordinate with the Public Works and Finance Departments during the purchasing process.

FISCAL AND SUSTAINABILITY IMPACT:
$170,000 for this procurement, and related costs, were approved by the City Council on April 12, 2022, through resolution #22329. Additionally, there are enough funds carried over from the prior year to cover the additional $150,044.975 requested, making the total amount approved for this purchase not to exceed $320,044.98.

ATTACHMENTS:

Resolution
Resolution # 22329
Vehicle Quotes
1 RESOLUTION NO. (N.C.S.)

RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF TWO PICKUP

TRUCKS AND TWO SPORTS UTILITY VEHICLES
WHEREAS, the Salinas Fire Department needs to replace two aging pickup trucks and one sports utility vehicle (SUVs) for use by sworn personnel; and WHEREAS, the Manufacturer’s suggested retail price for the provision of one Super Duty F-250 pickup truck, before taxes and fees, is $48,345.00; and WHEREAS, the Manufacturer’s suggested retail price for the provision of one Chevy Tahoe sports utility vehicle, before taxes and fees, is $55,395.00; and WHEREAS, the department is requesting an additional 25% contingency given current market conditions and lack of inventory; and
WHEREAS, on April 12, 2022, the City Council approved Resolution #22329, authorizing the direct purchase of two new ¾ ton medium duty trucks, all necessary tools, communications equipment, signage, and outside installation services for a total cost not to exceed $170,000; and
WHEREAS, the department is requesting the appropriation of $170,000 previously approved FY 21-22 funds through Resolution No. 22329, for use in FY 22-23 and towards the total cost of $320,044.98; and
WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 (exception to low-bid based competition) in contracting for equipment, materials, supplies, and services and pursuant to Salinas Municipal Code 12-28 (local purchasing preference); and
WHEREAS, the total purchase cost of the vehicles is not to exceed $ 320,044.98.

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council authorizes the direct purchase of two pickup trucks and one sports utility vehicles (SUVs) for a total cost not to exceed $ 320,044.98.

PASSED AND APPROVED this 23rd day of August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________
Kimbley Craig, Mayor
2 ATTEST:

Patricia M. Barajas, City Clerk
Page | 1
RESOLUTION NO. 22329 (N.C.S.)

A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF FIRE VEHICLES

AND ASSOCIATED EQUIPMENT
WHEREAS, the City of Salinas Fire Department needs to replace 2 aging medium duty trucks; and
WHEREAS, the Department has reached out to two local vendors and received one quote from Salinas Valley Ford validating the estimated vehicle cost of $100,000 with tax and fees; and WHEREAS, necessary tools, communications equipment and outside installation services related to outfitting said fire apparatus are needed in the amount of $70,000; and WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 (exception to low-bid based competition) in contracting for equipment, materials, supplies and services and pursuant to Salinas Municipal Code 12-28 (local purchasing preference); and
WHEREAS, the total cost of the vehicles, associated equipment, and services will not exceed $170,000.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council pursuant to Salinas Municipal Code section 12-27, the City Council hereby authorizes the direct purchase of two new ¾ ton medium duty trucks, all necessary tools, communications equipment, signage and outside installation services for a total cost not to exceed $170,000.

PASSED AND APPROVED this 12th day of April, by the following vote:

AYES: Councilmembers: Barrera, Cromeenes, González, Osornio, Rocha, McShane, and Mayor Craig
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
____________________
Kimbley Craig, Mayor
DocuSign Envelope ID: 01C856A3-EE6A-4444-9A39-FB92B2320EB3 Page | 2
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: 01C856A3-EE6A-4444-9A39-FB92B2320EB3

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QUOTATION
Qty Item Description Unit Price Amount

1.00 54LEG-CORE-EVS Whelen 54" Legacy WecanX DUO/Core Package (Includes: EB2****, 3,886.50 3,886.50 C399, CCTL*, SA315P, SAK**, C399K*)

1.00 Whelen EB2DEDE, 54" Legacy WCX DUO Lightbar, RW

1.00 Whelen C399, WCX CORE Lighting/Siren Controller

1.00 Whelen CCTL7, WCX CORE Control Head

1.00 Whelen C399K5, WCX OBDII Interface Cable for 2021+ Super Duty

1.00 Whelen SA315P, 100w Siren Speaker

1.00 Whelen SAK9, Universal Siren Speaker Bracket for SA315P

1.00 CEXAMP Whelen CenCom Core WeCanX External Amplifier 246.00 246.00

1.00 SA315P Whelen 100 W Siren Speaker 269.25 269.25

1.00 SAK9 Whelen Siren Speaker Bail Bracket Universal 33.75 33.75

1.00 CHWLUNI Whelen WeCanX Howler Siren Amplifier with One Speaker, Includes 495.75 495.75 Universal Mounting Bracket

1.00 HWLRB22 Whelen Howler Mounting Bracket for 2011-2020 Ford F-250/F-350 179.25 179.25

1.00 UHF2150A Whelen Highbeam Flasher 59.25 59.25

4.00 TLI2D Whelen ION DUO T-Series Linear Super-LED, Red/White - Mount in 129.75 519.00 grille

1.00 RIG120313 Rigid Industries E-Series 20" Combo Light Bar - Mount on front 683.10 683.10 bumper

1.00 CEM16 Whelen WeCanX 16 Output Expansion Module - Front 190.50 190.50

4.00 TLI2D Whelen ION DUO T-Series Linear Super-LED, Red/White - Mount 129.75 519.00 over fender wells

2.00 RIG482093 Rigid Industries A-Series Light Pods, High Power, 400 Lumen, Black, 170.99 341.98 Pair - Mount on 4 corners

6.00 TLI2K Whelen ION T-Series DUO Linear Super-LED, Red/Amber - Mount 129.75 778.50 across taillgate

1.00 CEM16 Whelen WeCanX 16 Output Expansion Module - Rear 190.50 190.50

1.00 RIG980033 Rigid Industries SRQ Flush Mount LED Light, Black, Pair - Mount in 310.50 310.50 Freight
Quote Number: 3911
Quote Date: Mar 15, 2022
Sales Rep
Quoted To:

Salinas Fire Dept
65 W Alisal St
Ste 210
Salinas, CA 93901
Good Thru
4/14/22
Customer ID Payment Terms
Page:
00347 Net 30 Days Aaron Kakebeen
1 TOTAL Continued
Sales Tax Continued
Subtotal Continued
300 Park Center Drive, Hollister, CA 95023
Quoted To: Ship To:

Phone: 831-634-1600
Fax: 831-634-1602
Salinas, City of Fire Dept
65 W Alisal St
Ste 210
Salinas, CA 93901
By signing this document I acknowledge that I have carefully examined the details and have found it to conform to my order specifications and accept full ownership of the products and all associated responsibility, I assume responsibility for any required shipping charges, even when omitted from my purchase order. Upon approval, equipment & parts will be invoice the time of order payment due within the above terms unless preapproved in wirting. Installation will be billed seperately a completion. 20% restocking fee for cancellation of order or return of parts within 30 days.

Accepted By Accepted By ___________________________________________Print________________________ Title ____________________________ Date ____________________ UPS Ground
Shipping

QUOTATION
Qty Item Description Unit Price Amount
rear bumper

1.00 CW0100 Code 3 100 Series Strip lighting, 16' self adhesive roll, 12V - Mount in 196.38 196.38 camper shell

2.00 PTL4213 Pro Guard Two 3" Round Red/White LED's - Includes Switch and 170.40 340.80 15ft of cable - Mount over front/rear seats

1.00 CC-WBBP25-FS Troy Wide-Body 25" wide-body console, 8" slope/17" level. Open 688.00 688.00 storage on level area

1.00 AC-F150-15-MNT Troy 2015-19 F-150/201 F250-550 Console Floor Plate; For bucket Seat Trucks or Factory Console Removed

1.00 FP-WCENCOM-JD Troy Cencom 4" Faceplate

2.00 FP-MXTL2500 Troy Motorola 3" XTL2500, APX6500/8500 Face Plate

1.00 FP-AP12-3 Troy 2" Faceplate 3 Outlet

2.00 DUALUSB-4.8 PW 4.8A Dual USB Port 28.99 57.98

1.00 L3-AP1SET Troy CLA Power Port w/cover 12.60 12.60

1.00 AC-INBHG Troy 4" Internal Beverage Holder 46.40 46.40

1.00 AC-TICK-2 Troy 3" Shallow Tray 2" Deep 38.40 38.40

3.00 FP-BLNK1 Troy 1" Blank Faceplate

1.00 FP-BLNK3 Troy 3" Faceplate Blank

1.00 C-ARM-105 Havis Side Mounted Flip Up Armrest 163.81 163.81

3.00 MMSU-1 Magnetic Mic Adapter Kit 35.00 105.00

1.00 TA-2505AP-FSD Hint Twin-Arm Laptop Mount w/ Universal Device Mounting Plate, 673.00 673.00 Ford Super Duty

1.00 Garmin Dash Cam 67W, 1440p and extra-wide 180-degree FOV 259.99 259.99

1.00 316-01 Tuffy Full Width Under Rear Seat Lockbox for Ford F150 Crew Cab 404.10 404.10 2015+

1.00 091-216-20/20 Kussmaul Auto Charge 20/20 w/ Battery Saver, Feed Battery Saver 1,010.90 1,010.90 with Timed Power

1.00 63-11-2106 Kussmaul Super Auto Eject with Deluxe Cover-Bar Graph 475.90 475.90 Freight
Quote Number: 3911
Quote Date: Mar 15, 2022
Sales Rep
Quoted To:

Salinas Fire Dept
65 W Alisal St
Ste 210
Salinas, CA 93901
Good Thru
4/14/22
Customer ID Payment Terms
Page:
00347 Net 30 Days Aaron Kakebeen
2 TOTAL Continued
Sales Tax Continued
Subtotal Continued
300 Park Center Drive, Hollister, CA 95023
Quoted To: Ship To:

Accepted By Accepted By ___________________________________________Print________________________ Title ____________________________ Date ____________________ UPS Ground
Shipping

QUOTATION
Qty Item Description Unit Price Amount

1.00 CH27-1-20 20' Harness, w/Timer, w/Circuit Breaker 675.00 675.00

1.00 MB-UNI-27 911 Circuits Universal Bracket for CH27, No Tab 32.00 32.00

1.00 V-CG1500XL Truck Vault CargoGlide 1500XL Series Steel;100% Ext; 1500lbs Cap 3,495.00 3,495.00

1.00 LEER 100RCC Camper Shell, Solid Side Doors, Headliner, Color 3,690.00 3,690.00 Matched

1.00 27M-EFB Interstate Deep Cycle Marine Battery, 160 RAC, 90 Ah @ 20Hr 179.95 179.95

1.00 Battery Box 50.00 50.00

1.00 7620-BSS Blue Sea ML-ACR Automatic Battery Separator for Auxiliary Batteries 199.99 199.99 12V/500 Amps

1.00 AMP Research, 76242-01A, Power Running Board Steps, 2022 Ford 1,669.00 1,669.00 F-250

1.00 INSTALL KIT Install Kit 600.00 600.00

1.00 OT Outside Tech - Graphics cut/install 1,200.00 1,200.00

1.00 SL Shop Labor 6,500.00 6,500.00

1.00 IBFC In-Bound Freight Charge 850.00 850.00
2022 Ford F-250XL, Crew Cab, 6.75' Bed
Purchase and install items listed along with customer supplied Motorola Radios (2) and CradlePoint modem/antenna.

Freight
Quote Number: 3911
Quote Date: Mar 15, 2022
Sales Rep
Quoted To:

Salinas Fire Dept
65 W Alisal St
Ste 210
Salinas, CA 93901
Good Thru
4/14/22
Customer ID Payment Terms
Page:
00347 Net 30 Days Aaron Kakebeen
3 TOTAL 34,347.93
Sales Tax 2,030.90
Subtotal 32,317.03
300 Park Center Drive, Hollister, CA 95023
Quoted To: Ship To:

Accepted By Accepted By ___________________________________________Print________________________ Title ____________________________ Date ____________________ UPS Ground
Shipping
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-418, Version: 1
Direct Purchase of One Hunter Alignment System
Approve a Resolution authorizing the direct purchase of one Hunter Alignment Rack System from Mohawk Lifts LLC at a cost of $88,250.25.

City of Salinas Page 1 of 1 Printed on 8/17/2022
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: PUBLIC WORKS, FLEET DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: RONALD PATTERSON, FLEET MAINTENANCE MANAGER
TITLE: PURCHASE OF ONE HUNTER ALIGNMENT RACK
RECOMMENDED MOTION:

Approve a resolution authorizing the direct purchase one Hunter Alignment System lift at a total cost of $88,250.25 with a 5% contingency for unforeseen installation issues.

RECOMMENDATION:

It is recommended that City Council approve the recommended motion so that the Fleet Maintenance Division can proceed with purchasing this much-needed alignment rack.

EXECUTIVE SUMMARY:

This report explains why staff chose the Hunter L451LT-IS with Aligner. The lift is needed to facilitate the continued fleet consolidation plan as well as improving maintenance functions.

BACKGROUND:

The Public Works Department continues to upgrade or add necessary tools to perform work that would previously be sent to an outside vendor. This lift can lift a majority of the fleet up to 18,000 lbs. This will include dual wheeled vehicles as well. We currently send out our alignments for various shops. For basic alignments we must drive across town with two personnel to drop off and two to pick up the vehicle. After it is completed. We still bring the vehicle back into the shop for a further inspection to ensure everything was torqued and to reconnect any radio equipment. For alignments where the subframe has been moved we struggle to find someone willing to put the time into realign. There’s also a safety component associated with taking our more visible patrol vehicles into the public.

We chose the Hunter Engineering because they have been around for over 70 years and many of the current staff are familiar with using their system. This current system only requires three trips around the vehicle versus eight to perform an alignment. This system is also capable of aligning the forward collision cameras found on many of today’s vehicles.

Page | 2
We received a quote $88,250.25 from Mohawk Lifts LLC using the California State Contract # PA 7-19-99-37-02. The pricing includes freight, installation and training. We are asking for a 5% contingency for any unforeseen installation issues. The lift is certified with ALI to comply with ANSI standards.

The cooperative purchases with other government agencies are exempt from the competitive bid process per Salinas Municipal Code Section 12-25 – Exceptions “cooperative purchasing with other governmental agencies”.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The requested Council action directly relates to Council’s Strategic Plans or Goals “Operational Efficiencies” The purchase of this lift will improve the City of Salinas Fleet Shop infrastructure and overall efficiency.

DEPARTMENTAL COORDINATION:

Fleet Maintenance in coordination with the Superintendent of Maintenance Services found this lift to be the most feasible solution for maintaining our current fleet and into the future.

FISCAL AND SUSTAINABILITY IMPACT:

Funds are appropriated and available in 7120.40.5233-66.5400 and 7120.50.5233-66.5400 ATTACHMENTS:

Council Resolution
Equipment Quote
RESOLUTION NO.____________(N.C.S.)

A RESOLUTION AUTHORIZING DIRECT PURCHASE

OF ONE NEW HUNTER ALIGNMENT SYSTEM
WHEREAS, Funds are available in 7120.40 and 7120.50 Internal Services-Fleet Maintenance; and
WHEREAS, The Fleet Maintenance Department requires this alignment system to continue to provide consolidated services; and
WHEREAS, Staff chose the Hunter Alignment Lift L451T-IS with WA 684 aligner and various attachments at a cost of $88,250.25 with a 5% contingency; and WHEREAS, City Council has authority to approve this purchase pursuant to Salinas Municipal Code Section 12-25, Exceptions “cooperative purchasing with other governmental agencies.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Purchasing Officer to one Hunter Alignment System from Mohawk Lifts LLC (State Contract PA 7-19-99-37-02) for a total cost of $88,250.25 with a 5% contingency.

PASSED AND APPROVED the 23rd day of August, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kimbley Craig, Mayor
ATTEST:

Patricia M. Barajas, City Clerk
Vendor: MOHAWK LIFTS LLC
PO Box 110, Amsterdam, NY 12010
[email protected]
800-833-2006
PART # QTY LIST PRICE

CONTRACT
PRICE
TOTAL
WA684 1 $ 22,537.84 $ 17,617.86 $ 17,617.86
HE421ML 1 $ 19,372.96 $ 15,143.87 $ 15,143.87
20-2511-1 1 $ 269.73 $ 210.85 $ 210.85
20-2521-1 1 $ 1,138.88 $ 890.26 $ 890.26
20-2621-1 1 $ 239.77 $ 187.43 $ 187.43
20-2664-1 1 $ 598.23 $ 467.64 $ 467.64
20-2882-1 1 $ 1,858.17 $ 1,660.04 $ 1,660.04
213-47-2 1 $ 191.82 $ 171.37 $ 171.37
20-2993-1 1 $ 1,798.23 $ 1,405.68 $ 1,405.68
L451LT-IS 1 $ 55,037.99 $ 43,023.26 $ 43,023.26
mohawklifts.com/w9 Subtotal $ 80,778.26
Sales Tax (if applicable) $ -
NOTES:

TOTAL $ 80,778.26
Click here for Mohawk Lifts LLC Form W9:

QUOTE DATE
California State Contract #
PA 7-19-99-37-02
Valid: 12/31/2019 - 02/10/2023
Payment Terms:

Salinas.WA684.070722 7/7/2022
FOB Destination, Prepaid
Net 45
For purchase of Hunter equipment using:

QUOTE NO
Freight Terms:

All quoted equipment has been Competitively Bid and Competitively Awarded on California State Contract # PA 7-19-99-37-02, and is Guaranteed Best government pricing. Freight, Installation, Training & Training Certificates Included @ No Charge.

CUSTOMER
Lead Time:
831-758-7102 July 27, 2022
Cordless Remote Indicator Kit - Includes Cordless Remote Indicator and recharging bracketry for 6,7, & 8 Series Cabinets
TD Target (Elite) Wheel Off Adjustment - This kit contains 20-1978-1 wheel off adaptor kit, and kit 20-2577-1, TD target to SCA adaptor kit.

Medium Duty Truck Spacer kit - This kit contains 4 each spacers for medium duty trucks.

These spacers may be used with kit 20-2640-1.

Adjustable Tire Hooks-The kit contains 8 adjustable tire hooks L 214-163-1 and R 214-164-

1. Good Through:

HE421ML Sensors-Manual lift provides full range of travel for additional lift height or to work with vehicle on the floor. Includes 4 Cameras, Three Dimensional Targets, QuickGrip Wheel Adaptors, turnplate bridges.
426 Work Street Salinas, CA 93901
City of Salinas
Gerardo Gonzalez
This quotation is subject to the terms and conditions noted on the following page 4-Post, Open Front, FIA, Inflation Station, PowerSlide, 18,000lbs Capacity, 211" 2WA WB, (2) 9,000lbs Swing Jacks, PowerSlide turnplates, air line kit.

L45x 4-Post Lift LED Lighting Kit - Illuminates front and rear of vehicle. Turns on/off automatically as rack is raised/lowered.

Convex Mirror 20" x 30".

Model Dependent
Wide Angle Extender Target Kit-Includes Left Wide Angle Adaptor, Right Wide Angle Adaptor and Bay ID Decals. Used for additional measurements, such as max steer and 20~ caster steers.

DESCRIPTION
Aligner with New premium large cabinet and 27" Wide Screen LCD Display. 1) This order is subject to the standard terms and conditions of the above named contract and the corresponding master agreement, which are hereby incorporated by reference and accessible at www.govlifts.com. 2) The quoted prices have been competitively bid and awarded and are guaranteed to be the lowest government prices. 3) Electrical and compressed air connections to equipment are not included on this quotation. Any required concrete or electrical work is to be supplied by an outside contractor or the buyer and is not included in this quote. 4) All software pre-installed on, or subsequently released by Hunter for, Hunter equipment is licensed pursuant to the Hunter Engineering Company End User License Agreement ("EULA") accompanying such software. By placing an order for, purchasing, or using Hunter equipment, you acknowledge and agree to be legally bound by the EULA, which is hereby incorporated by reference. 5) Each party will agree to defend, hold harmless, and indemnify the other from any cost, loss, or damages of any type, including attorney fees, to the extent that they arise from the breach of the Agreement and/or willful misconduct or negligence. 6) The buyer is responsible for inspecting all products at the time of delivery and before signing the delivery receipt, freight bill, or bill of lading. Should the buyer determine at the time of delivery that any items are damaged or missing the buyer must note the item, discrepancy, or condition on the delivery receipt, freight bill, or bill of lading. Mohawk is not responsible for missing or damaged products when the buyer has signed the delivery receipt, freight bill, or bill of lading in good condition. 7) A fork truck must be supplied at the offload site to unload the equipment from the freight carriers and, if applicable, for installation. 8) Price does not include sales tax (unless applicable), duties, brokerage, or any other fees. 9) Any and all permits, licenses, fees, etc. are the buyers responsibility Name:

Address:

Contact:

Phone:

Email:

Delivery Hours/Instructions:

DUNS: 117797939 / CAGE CODE: 8VDK6 / UEI: F9QME4G11RT5 / FEIN: 85-3221959 / SMALL BUSINESS SAM REGISTERED [email protected]

BILLING INFORMATION SHIPPING INFORMATION
Remit orders to:

Acknowledged and Accepted by:

MOHAWK LIFTS LLC
PO Box 110, Amsterdam, NY 12010
Authorized Buyers Signature
Date
Phone
Title
Name:

Address:

Contact:

Authorized Buyers Name (PRINT)
Email:

To place your order using this quotation, please fill in the following required information:

Phone:

TERMS AND CONDITIONS
Same as
Billing
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-420, Version: 1
“Green City” Master Plan
Approve a Resolution approving a Professional Services Agreement in an amount not to exceed $600,000 between the City of Salinas and Craftwater Engineering, Inc for the “Green City” Master Plan.

City of Salinas Page 1 of 1 Printed on 8/17/2022
powered by Legistar™
1 https://www.epa.gov/green-infrastructure/policy-memos

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, PLS, PW DIRECTOR
BY: HEIDI NIGGEMEYER, NPDES PROGRAM MANAGER
TITLE: PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY

OF SALINAS AND CRAFTWATER ENGINEERING INC FOR THE
“GREEN CITY” MASTER PLAN
RECOMMENDED MOTION:

A motion to approve a Resolution approving a Professional Services Agreement in the amount not to exceed $600,000 between the City of Salinas and Craftwater Engineering, Inc for the “Green City” Master Plan.

RECOMMENDATION:

It is recommended that the City Council approve a resolution approving a Professional Services Agreement in an amount not to exceed $600,000 between the City of Salinas and Craftwater Engineering, Inc for the “Green City” Master Plan.

BACKGROUND:

Urban stormwater runoff is a significant and growing problem that impacts numerous communities through the U.S., including the City of Salinas and other California Central Coast cities. Urban pollutant runoff has been identified as the fastest growing source of degradation to urban water resources due to continued urban development with limited incorporation of effective low impact development features. As a result, the EPA has issued policy memorandums1encouraging cities across the country to reduce pollutants entering into waterways by implementing green infrastructure practices to mitigate stormwater runoff. Additionally, Salinas’ NPDES permit also requires the implementation of green infrastructure to reduce pollutant loads to local waterways.

The impact of the urban landscape on local waterways can be greatly reduced through more resilient urban lands management practices.

Effective programs that reduce urban stormwater volumes and improve the quality of this runoff integrate source control, litter and pollutant abatement practices, and stormwater treatment practices; collectively referred to as green stormwater infrastructure (GSI). Small amounts of rain throughout a watershed incrementally add up to large volumes of runoff downstream. Similarly, small changes to stormwater runoff treatment in a watershed can cumulatively result in significant 2 https://www.cleanwatersalinas.com/pages/resources
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improvements to overall watershed health. The lack of proper stormwater runoff management and treatment negatively affects public health/safety, economic stability/vitality, and the quality of life for urban dwellers, not to mention the environmental quality of local waterways. Effective and intensive GSI implementation not only helps to address the impacts associated with excessive stormwater runoff, but also provides a strong overall investment value through the generation of significant social and economic benefits for the community.

GSI “greens and cleans” the urban landscape, providing many social improvements (e.g. neighborhood shading, enhanced community well-being, reduction in crime), public health benefits, reduces energy demand and other benefits that can revitalize communities, reducing blight and increasing neighborhood stewardship. While GSI practices are effective at addressing issues related to stormwater runoff, the scale of implementation for GSI targeting existing impervious areas for retrofit (rather than incorporation into new development) has been extremely limited and the pace of implementation has been relatively slow.

To identify GSI retrofit opportunities throughout the City, the City is retaining an engineering services firm to support compliance with the pollutant load and runoff volume reduction requirements in our Phase 1 NPDES permit2through the development of a “Green City” Master Plan. To accelerate progress toward permit compliance and articulate the linkage between the City’s financial investment in its stormwater program and the multitude of community benefits, the City took a strategic step to develop a green street conceptual design for the area around Closter Park to serve as the showcase first implementation of a “green street” in Salinas. The example attached to this report is just a concept design and is still being vetted throughout the Community at public events. This concept design was used to apply for a Proposition 68 Urban Greening grant.

While this concept will provide a tangible example of the multi-faceted environmental and community return from green stormwater infrastructure projects, the potential Citywide opportunities and benefits can only be demonstrated through a thoughtful, systematic master plan that emphasizes “complete streets and communities” elements for stormwater management, active transportation, pedestrian safety, and climate resiliency. To maximize Citywide benefits and influence, the plan will need to be integrated across City-owned properties and rights-of-way by defining multi-benefit alternative stormwater compliance pathways that can be co-leveraged by the City, property owners, and developers. The development of the “Green City” Master Plan is federally funded by the American Rescue Plan Act (ARPA).

The “Green City” Master Plan will include the following tasks:
 Expanding the GSI planning and prioritization process Citywide to build a comprehensive library of multi-benefit stormwater capture projects and green complete street opportunities, including implementation timelines
 Creating conceptual designs of top tier projects to ensure implementation readiness and better position for funding and partnerships
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 Developing an offsite alternative compliance program (i.e. stormwater credit program) to further accelerate surface water quality improvement and GSI implementation by leveraging partnerships with local developers and property owners  Building a programmatic framework for the “Green City” master plan implementation in consideration of other division’s/departments’ capital improvement projects, with emphasis on developing complete streets, and
 Developing and updating our stormwater standard plans for stormwater capture projects for rapid implementation and consistency in maintenance.

The outcome of this plan will provide a clear framework and all necessary tools for the City to implement, administer, and track the “Green City” master plan results. The concept designs produced can be utilized to obtain grant funding for GSI within the City. Results will further advance ongoing City efforts to improve water quality, address climate resiliency, and better the lives and health of the Salinas community. The “Green City” Master Plan will support various climate initiatives that may be included in the City’s Climate Action Plan or the Urban Forest Management Plan currently under development; initiatives like reduced greenhouse gas emissions through the implementation of increased urban canopy and vegetation or reduced flooding and capture of litter before it reaches local waterways.

A request for proposals (RFP) for interested engineering consulting firms was advertised on May 6 th
, 2022, on “PlanetBids” website and in the “Salinas Californian” for the preparation of a “Green City” Master Plan as described above. Submittals were received from two firms. The firms submitting qualification/proposal statements were:
 Craftwater Engineering, Inc
 Sherwood Design Engineers
The submittals were reviewed based on the following selection criteria listed in the RFP document:

1. Understanding of scope of work to be done.

2. Experience with similar work.

3. Quality of staff for work to be done.

4. Demonstrated technical ability.

5. Familiarity with Salinas and our Phase 1 NPDES permit requirements Based on these criteria, the review panel comprised of four review panel members selected Craftwater Engineering Inc as the top firm. Craftwater’s proposed total compensation for these services is $599,138.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the Page | 4
proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

The proposed project and agreement meet the City Council’s Strategic Plan Initiative of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

This project will rely on coordination between the Engineering Divisions of Public Works (CIP Engineering, Development Engineering, Traffic, NPDES Compliance and Water, Waste and Energy). The NPDES Division will coordinate the overall execution of the “Green City” Master Plan, with valuable input from the other Engineering Divisions to the master plan from an engineering and development perspective.

FISCAL AND SUSTAINABILITY IMPACT:

The total estimated cost for the scope of work contained in the Professional Services Agreement is Not to Exceed $600,000. The requested funds will be allocated from the $3M in American Rescue Plan Act (ARPA) funds set aside for Green Infrastructure (Cost Account 3911.50.8192).

ATTACHMENTS:

Resolution
Professional Services Agreement – Craftwater “Green City” Master Plan 2022 Closter Park Green Streets Example

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RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SALINAS AND CRAFTWATER ENGINEERING INC FOR THE “GREEN CITY” MASTER PLAN
WHEREAS, on May 6th, 2022, a Request for Proposals (RFP) for providing engineering (consultant) services related to preparation of a “Green City” Master Plan was advertised on the “PlanetBids” website, and in the “Salinas Californian”, a newspaper of general circulation, printed and published in the City of Salinas, California; and WHEREAS, submittals were received from two firms, and the submittals were reviewed based on the selection criteria listed in the RFP document; and WHEREAS, the review panel comprising of four City staff selected Craftwater Engineering Inc as the top-ranked firm; and
WHEREAS, a Professional Services Agreement was successfully negotiated, and secured with said top-ranked firm;
WHEREAS, The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378);

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALINAS, that the Professional Services Agreement between the City of Salinas and Craftwater Engineering Inc to provide professional services related to the development of a “Green City” Master Plan in an amount not to exceed $600,000 is hereby approved; and BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed, for and on behalf of the City of Salinas, and as its act and deed, to execute the attached Agreement for Professional Services between the City of Salinas, a Charter City, and Craftwater Engineering Inc, a California Corporation; and
BE IT FURTHER RESOLVED that the CityManager is authorized to execute extensions and/or non-substantive modifications to the Agreement, as necessary, upon approval of the extension or modification by the City Attorney.

PASSED AND APPROVED this 23rd day of August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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APPROVED:

Kimbley Craig, Mayor
ATTEST:

Patricia M. Barajas, City Clerk
BEECH ST. TOWT ST.

DEWEY AVE.

ACOSTA ST. A A 1 1 1 1 1 1 1 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 1 4 3 2 2 3 3 5 55 5 5 2 27 7 7 7 76 6 7 7 7 7 8 8 8 8 8 8 8 8 8 8 8 8 SECTION A-A: BEECH ST. SCALE: NTS CONCEPTUAL DESIGN NOTES PROPOSED 6' WIDE BIOFILTRATION CELL WITH CONCRETE CURB RAISED ADA CROSSWALK NEW CROSSWALK BUMPOUT 10' WIDE PERMEABLE PAVEMENT PARKING LANE. PERMEABLE PAVEMENTS RECOMMENDED ARE PERVIOUS CONCRETE OR PERMEABLE INTERLOCKING CONCRETE PAVERS. BMP EDUCATIONAL SIGNAGE. REPLACE/REHABILITATE EXISTING ADA CROSSWALK STRIPING. STRIPE NEW ADA CROSSWALK PROPOSED NEW TREE 12345678 CLOSTER PARK GREEN STREET CONCEPT PLAN BIOFILTRATION CELL [BMP OPTION] PERMEABLE PAVEMENT: CONCRETE [BMP OPTION] Site Information Location Closter Park Salinas, Ca Latitude/Longitude 36.6814°N/121.6151°W Groundwater Depth ~56 ft below ground level (from closest well from State Well Number:14S03E27B001M) Hydrologic Soil Group Group D PROJECT DESCRIPTION The streets surrounding Closter Park present an opportunity to reduce impervious surfaces, introduce enhanced pavements, increase urban greening through bioretention swales, and reduce the urban heat island effects, all while promoting a safer pedestrian environment. The streets provide the community access to the Park where street parking and pedestrian traffic serve as the primary transportation methods to the area. This green street project effort seeks to revitalize and re-envision the surroundings streets to incorporate green infrastructure solutions providing improved water quality, lowering flood risk, and increasing pedestrian safety. The green street renovations will encompass Towt St., Beech St., and Dewey Ave. The proposed green streets intend to add popped out linear bioretention swales along each street. These bioretention swales will capture and treat the local stormwater runoff. Adjacent to the bioretention swales will be a 10' wide permeable pavement parking section to provide additional stormwater run-off mitigation. The green street project will serve as an example of improvements that can be made to existing streets to help improve public spaces, effluent stormwater quality, and enhance community connection. Educational signage will be placed strategically around the streets to promote a better understanding of the project objectives. This synergy can provide a public and community benefit while improving the environmental quality of the built public space. The streets and park are owned and operated by the City of Salinas. PROJECT VICINITY MAP Capital Cost Estimate Parameter Value Planning, Design, & Permitting $1,339,000 Construction Site Preparation $3,976,329 Greening Elements $703,655 Educational Signage $1,250 Contingency (10% subtotal) $468,124 TOTAL $6,488,358 PROJECT BENEFITS · Beautification via planting drought-tolerant, native plants in the biofiltration area. Also reduce heat island effect by introducing more landscaped areas. · Pavement and Support Elements decreases pavement by replacing with biofiltration areas and replaced AC pavement with permeable paving in curbside street parking. · Provide diverse drought-tolerant, native vegetation within biofiltration cells and crosswalk bumpout areas. · Enhanced Community Connection/Public Education by use of public educational signage explaining park BMP benefits. Feet 160 80 0 TRAFFIC CIRCLE [TRAFFIC CALMING ELEMENT] RAISED CROSSWALK [TRAFFIC CALMING ELEMENT] EDUCATIONAL SIGNAGE [ENHANCED COMMUNITY CONNECTION] BERKELEY SEDGE [SALINAS APPROVED PLANT TYPE OPTION] 6' Biofiltration 6' Biofiltration Ex. Sidewalk Ex. Sidewalk Professional Services Agreement v. January 2021 Page 1 of 16 Craftwater Engineering Inc
August 2022

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND

CRAFTWATER ENGINEERING INC

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Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant................................................................................................ 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 6

14. Changes to Scope of Work. ................................................................................................. 7

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated........................................................................................................... 8

19. Independent Contractor........................................................................................................ 8

20. Integration and Entire Agreement........................................................................................ 8

21. Jurisdiction and Venue......................................................................................................... 9

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees.................................................................................................................. 10

28. Non-Exclusive Agreement................................................................................................. 10

29. Rights and Obligations Under Agreement......................................................................... 10

30. Licenses.............................................................................................................................. 10

31. Counterparts....................................................................................................................... 10

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32. Legal Representation. ........................................................................................................ 10

33. Joint Representation........................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements.............................................................................................. 13 Exhibit B- Scope of Service.......................................................................................................... 16

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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND CRAFTWATER ENGINEERING INC
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 23rd day of August, 2022, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Craftwater Engineering Inc, a California corporation (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on August 23, 2022, and shall terminate on August 23, 2024, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed six hundred thousand dollars ($600,000)].

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and

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(E) The Consultant’s signature.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

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(C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall indemnify, and hold City and its officers, and employees harmless, but not defend from and against any and all liability, claims, damages arising out of any personal injury, bodily injury, loss of life, or damage to any property, or violation of any relevant applicable federal, state, or municipal law or ordinance, or other cause to the extent arising from negligence, recklessness, or intentional wrongful acts or omission of Consultant, its employees, subcontractors or agents, or on account of the negligent performance or character of the work, performed in breach of the applicable standard of care, except for any such claim arising from the negligence or willful misconduct of the City, its officers, employees, or agents. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any of such damages or claims for damages. Consultant shall reimburse the City for all costs and expenses including, but not limited to, court costs incurred by the City in enforcing the provisions of this section. Nothing contained in the indemnity provisions shall be construed to require Consultant to indemnify the City against any responsibility or liability in contravention of Civil Code 2782.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of

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Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.

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(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

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21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Chad Helmle, PE
CEO and President
10711 Oakbend Drive
San Diego, CA 92131
[email protected]
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion,

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ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this

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Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

Professional Services Agreement v. January 2021 Page 12 of 16 Craftwater Engineering Inc
August 2022

CONSULTANT
___________________________________
By: Chad Helmle
Its: CEO and President

Professional Services Agreement v. January 2021 Page 13 of 16 Craftwater Engineering Inc
August 2022
Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Professional Services Agreement v. January 2021 Page 14 of 16 Craftwater Engineering Inc
August 2022
Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Professional Services Agreement v. January 2021 Page 15 of 16 Craftwater Engineering Inc
August 2022
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Professional Services Agreement v. January 2021 Page 16 of 16 Craftwater Engineering Inc
August 2022
Exhibit B- Scope of Service
Professional Services Agreement v. January 2021 Page
16 of 16
Craftwater Engineering Inc
August 2022
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-435, Version: 1
Bardin Road Safe Routes to School Improvement Project, CIP 9218 and the California Conservation Corps.

Approve a Resolution authorizing an agreement with the California Conservation Corps for the planting and landscaping of the Bardin Road Safe Routes to School Improvement Project No. 9218, ATPL-5045(031) and authorize the City Manager to execute all necessary documents related to the agreement.

City of Salinas Page 1 of 1 Printed on 8/17/2022
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E, P.L.S, PUBLIC WORKS DIRECTOR
THROUGH: ADRIANA ROBLES, P.E, CFM, CITY ENGINEER
BY: ELISE RAMIREZ, P.E, SENIOR CIVIL ENGINEER
TITLE: BARDIN ROAD SAFE ROUTES TO SCHOOL IMPROVEMENTS,
PROJECT NO. 9218 AND THE CALIFORNIA CONSERVATION
CORPS.

RECOMMENDED MOTION:

A motion to approve a Sponsor Agreement between the City of Salinas and California Conservation Corps (CCC) for the Bardin Road Safe Routes to School Improvements, Project No. 9218, Federal Project ATPL-5045(031); and authorize the City Manager to execute all documents pertaining to the Agreement.

RECOMMENDATION:

It is recommended that the City Council approve a Sponsor Agreement between the City of Salinas and California Conservation Corps (CCC) for the Bardin Road Safe Routes to School Improvements, Project No. 9218, Federal Project ATPL-5045(031) in the amount of $46,800; and authorize the City Manager to execute all documents pertaining to the Agreement.

EXECUTIVE SUMMARY:

On November 17, 2020, City Council approved Resolution No. 22000 awarding a construction contract to the Don Chapin Company, Inc. for the Bardin Road Safe Routes to School Improvements, CIP No. 9218. Following the contract's execution and the project's initiation, construction commenced on March 15, 2021. Per the project’s ATP grant application, the City committed to utilize the CCC where possible and if available. Staff is recommending the City of Salinas utilize the CCC to provide labor limited to the placement of the 5-gallon shrubs for final project planting.

BACKGROUND:

The Bardin Road Safe Routes to School project aims to transform Bardin Road into a multi-modal “complete street” corridor by improving pedestrian, bicycle, and vehicular facilities along Bardin Page | 2
Road, between Williams Road and Sconberg Parkway. Additionally, the project will improve the existing intersections at Bardin Road/East Alisal Street and at Sconberg Parkway/Alisal Road by constructing a double roundabout system in this area. Moreover, the project adds buffered bicycle lanes along Bardin Road, between Williams Road and East Alisal Street, provides pedestrian ramps where none existed, and enhances crosswalks at key locations within the project limits. The pavement at Bardin Road will be rehabilitated and a segment at East Alisal Street (between Tampa Street and east of Margaret Street) will receive slurry seal as a pavement treatment. The safety for all road users (pedestrians, bicyclists, and drivers) will improve by installing the above-mentioned improvements.

The project is approximately 75% complete with construction completion anticipated for September/October 2022. Remaining work includes final paving, striping, lighting, and landscaping.

City staff applied for funding from the Caltrans Active Transportation Program (ATP) – Cycle 2 in 2018. Through said grant application, the City committed to coordinating, where possible, with the California Conservation Corps (CCC) and the Community Conservation Corps to determine their participation for the project’s landscape improvements. As such, the California Conservation Corps (CCC), Monterey Bay Center, responded to the City’s request and have confirmed upon execution of an Agreement. The CCC are interested in performing the placement of the 5-gallon shrubs for the final landscaping. Prior to scheduling the CCC for work, a Sponsorship Agreement between CCC and the City of Salinas is required to be in place. CCC has estimated the labor limited to the placement of approximately 6,007 5-gallon shrubs to be $46,800.00. If the Agreement is executed and the planting work is completed by the CCC, the City will have fulfilled its commitment to utilize the CCC, where possible, per the project’s ATP grant application.

CEQA CONSIDERATION:

Statutory Exemptions. City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c) “Existing facilities”, Class1) because the project proposes to repair, maintain, and alter existing facilities. Class 1 categorically exempts the repair, maintenance, or minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. Section 15301(c) of the CEQA Guidelines states that the types of “existing facilities” include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities.

Furthermore, as a result of the federal grant, the project required compliance with the National Environmental Policy Act (NEPA). The State has determined that this project has no significant impacts on the environment as defined by the NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b) and in 23 CFR 771.117(c): activity (c)(3).

STRATEGIC PLAN INITIATIVE:

The project supports City Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety. These improvements will invest in facilities and infrastructure by enhancing Page | 3
pedestrian safety and increasing connectivity, mobility, and access for transit users and pedestrians, and improves the quality of life of its residents.

DEPARTMENTAL COORDINATION:

Public Works staff and Finance staff have collaborated on the funding of the Bardin Road Safe Routes to School Improvements Project.

FISCAL AND SUSTAINABILITY IMPACT:

The total project funding for CIP 9218, Bardin Road Safe Routes to School Improvements, is as follows:

Based on the tabulation above, there is sufficient funding to cover this Agreement for $46,800 and a 10% contingency for a total amount of $51,480.

ATTACHMENTS:

Resolution
Sponsor Agreement between the City and California Conservation Corps (CCC) Budget Expenditures Encumbrances Balance
County Fund $ 535,000.00 $ 47,824.90 $ 299,277.10 $ 187,898.00 SB1 Fund 2511 $ 1,300,000.00 $ 145,966.40 $ 481,930.56 $ 672,103.04 ATP Grant $ 5,748,983.89 $ 4,537,237.45 $ 1,211,662.26 $ 84.18 MX 2510 $ 606,815.54 $ 470,332.59 $ 64,163.58 $ 72,319.37 MX Bond 5202 $ 2,258,859.37 $ 1,835,056.95 $ 395,538.17 $ 28,264.25 RSTP Grant $ 1,800,000.00 $ 1,409,816.70 $ 390,183.30 $ - Total As of 8.10.22 $ 12,249,658.80 $ 8,446,234.99 $ 2,842,754.97 $ 960,668.84 RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING A SPONSORSHIP AGREEMENT BETWEEN THE

CITY OF SALINAS AND CALIFORNIA CONSERVATION CORPS (CCC) FOR THE BARDIN ROAD SAFE ROUTES TO SCHOOL IMPROVEMENTS, PROJECT NO. 9218, FEDERAL PROJECT ATPL-5045(031); AND AUTHORIZING THE CITY MANAGER

TO EXECUTE ALL DOCUMENTS PERTAINING TO THE AGREEMENT
WHEREAS, City staff applied for funding from the Caltrans Active Transportation Program (ATP) – Cycle 2 in 2018; and
WHEREAS, through said grant application, the City committed to coordinating where possible with the California Conservation Corps (CCC) and the Community Conservation Corps to determine their participation for the project’s landscape improvements; and WHEREAS, the California Conservation Corps (CCC), Monterey Bay Center, responded to the City’s request and have confirmed, upon execution of an Agreement, an interest in performing the placement of the five (5) gallon shrubs for the final landscaping of the Bardin Safe Routes to School Project, CIP No. 9218; and
WHEREAS, prior to scheduling the CCC for work, the Sponsorship Agreement between CCC and the City of Salinas needs to be in place; and
WHEREAS, CCC has estimated the labor limited to the placement of approximately 6,007 five (5) gallon shrubs to be $46,800; and
WHEREAS, if the Agreement is executed and the planting work is completed by the CCC, the City will have fulfilled its commitment to utilize the CCC, where possible, per the project’s ATP grant application; and
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves entering into a Sponsor Agreement between the City of Salinas and California Conservation Corps (CCC) for the Bardin Road Safe Routes to School Improvements, Project No. 9218, Federal Project ATPL-5045(031); and
BE IT FURTHER RESOLVED that the Salinas City Council authorizes the City Manager to execute all documents pertaining to the Agreement.

PASSED AND APPROVED this 23rd day of August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
CCC-96 LG (rev. 05/2020)
SPONSOR AGREEMENT (CCC-96)
(for Governmental Entity – Local)
This Sponsor Agreement (Agreement) is entered into by the California Conservation Corps (CCC), State of California and
Sponsor’s Name: ____________________________________________, a State of California Local Public Entity (Sponsor).

WHEREAS, the CCC is statutorily mandated to provide job skills training, educational opportunities and an increasing awareness of the State’s natural resources to young adults;
WHEREAS, the CCC is authorized to work on projects in rural and urban areas that, provide a benefit to the public by, among other things, preserving, maintaining and/or enhancing the lands and water of the State of California, directly contributing to the conservation of energy and/or assisting in fire prevention and suppression;
WHEREAS, the CCC is authorized pursuant to the California Public Resources Code Section 14306 to execute contracts for furnishing the services of the CCC to any federal, state or local public entity, any local or statewide private organizations, and any person, firm, partnership, or corporation concerned with the objectives of the CCC program as specified in California Public Resources Code Sections 14000 and 14300;
WHEREAS, the Sponsor can provide opportunities for public service through meaningful and productive work projects;
WHEREAS, each party to this Agreement is duly authorized to enter into this Agreement; and
WHEREAS, the parties to this Agreement find and determine that it would be to their mutual advantage and the public benefit to join together to accomplish the purpose herein, and coordinate their power, authority and expertise for the CCC to use its corpsmembers and employees to accomplish projects specified by Sponsor and agreed to by the CCC; City of Salinas
CCC-96 LG (rev. 05/2020)
2 NOW THEREFORE, in consideration and recognition of the above, the Sponsor and CCC (collectively referred to herein as “the parties”) agree as follows:

A. Documentation of Projects

1. Sponsor will submit project proposals to the CCC.

2. The CCC shall work with Sponsor to include details of project proposals in a CCC Project Evaluation and/or other appropriate forms and documentation where applicable.

3. No project work will begin without CCC Project Evaluation documentation being signed by the parties’ representatives.

4. The documentation for any project necessarily incorporates into it this Agreement.

5. If there should be a conflict with terms and conditions contained in any other documents related to the parties’ relationship or any project related thereto, the terms and conditions set forth in this CCC 96 will take precedence.

6. Unless otherwise specified in the project documentation, the parties agree to accept documents that are electronically signed in accordance with Government Code Section 16.5.

B. Parties Obligations:

1. Sponsor agrees:
a. To pay for all costs, including but not limited to, labor, material and supply costs negotiated and agreed to by the parties that are directly related to and necessitated by the project and that are set forth in the project documentation;
b. To make available to the CCC adequate plans, specifications, materials, supplies, equipment and/or special labor requirements to complete the project as determined and agreed to by the parties as specified in the project documentation;
c. To provide adequate technical supervision as determined and agreed to by the parties;
d. To obtain approvals, clearances, and permits required by any local, state or federal entity, law, or regulation;
e. To the extent any project involves the CCC performing work on private property, it shall obtain and/or has obtained all necessary approvals, authorizations and/or permits from the owners of said CCC-96 LG (rev. 05/2020)
3 private property before the CCC begins project work on said property and that the CCC is authorized to perform the project work on said private property;
f. To obtain clearances and/or meet requirements, if any, of trade unions or other labor organizations occasioned by the participation of the CCC in the project;
g. To provide project sites that, to the best of the Sponsor’s knowledge, are free of any known hazardous materials, but if there are any known hazardous materials present, the Sponsor shall provide the location, identity, and amounts of such hazardous materials as well as the associated Safety Data Sheets;
h. To provide or reimburse the CCC for acceptable temporary living accommodations for CCC personnel engaged in working on a project if: (1) the project is located at a site that is more than a one-hour drive from the designated CCC base center; and, (2) provision of such living accommodation is determined necessary by the parties;
i. To conduct an orientation with CCC personnel at the
commencement of each project to explain the technical aspects, safety requirements and other relevant information necessary for the CCC to successfully complete the project including the identification of restroom facilities or alternatives;
j. To work with the CCC to conduct an educational or training presentation at the CCC base center or project site to CCC Corpsmembers; and,
k. To consider authorizing the CCC to place a sign, plaque or emblem on the project site that presents the CCC’s contribution to the project.

2. CCC agrees to:
a. Review project proposals submitted by the Sponsor and work with Sponsor to prepare project documentation for those proposed projects that are covered by the CCC’s statutory mandate, consistent with the CCC’s organizational priorities and within the CCC’s operational capabilities;
b. Provide CCC personnel, equipment and materials to perform the obligations specified in the project documentation. The CCC will CCC-96 LG (rev. 05/2020)
4 only use personnel who have received adequate prior training and are sufficiently equipped for and alerted to the general nature of the hazards inherent in the scope of work; and,
c. Provide its personnel with Workers’ Compensation coverage and benefits that are administered by the State Compensation Insurance Fund in accordance with the California Labor Code.

3. The Sponsor and CCC mutually agree to the following:
a. This Agreement is not intended to affect the legal liability of either of the parties by imposing any standard of care other than the standard of care imposed by law;
b. Mutual Indemnification:
i. To the extent permitted by law including Article XVI, sections 1 and 6 of the California Constitution, and the California Claims Act, the CCC agrees to hold harmless and indemnify the Sponsor against any liability, damage, or loss legally determined to have occurred as a result of
performance or failure to perform under this Agreement
and/or the project documentation caused by the acts
and/or omissions of any person directly employed by,
enrolled in or under the control or supervision of the CCC while performing the work set forth in this Agreement
and/or the project documentation; and,
ii. The Sponsor agrees to hold harmless and indemnify the CCC against any liability, damage, or loss legally
determined to have occurred as a result of performance or failure to perform under this Agreement and/or the project documentation caused by the acts and/or omissions of any person directly employed by or under the control or
supervision of the Sponsor while performing the work set forth in this Agreement and/or the project documentation; c. Insurance:
i. The State of California has elected to cover its motor vehicle and general liability exposure through claims
procedures instituted in accordance with the California Government Code provisions and the other provisions of
CCC-96 LG (rev. 05/2020)
5 the law relating to such liability. Pursuant to those procedures, tort liability claims should be presented as a government claim to the Government Claims Program,
P.O. Box 989052 MS 414, West Sacramento, CA 95798-
9052; https://www.dgs.ca.gov/ORIM/Services/Page-Content/Office-of-Riskand-Insurance-Management-Services-List-Folder/File-a-GovernmentClaim?search=government%20claim%20form in accordance with the California Government Code and the other provisions of
the law governing submission of such claims. In addition, unless notified otherwise or on behalf of the CCC, motor vehicle liability claims should be presented to the Office of Risk and Insurance Management (ORIM), P.O. Box 989052
MS-403, West Sacramento, CA 95798-9052, (800) 900-
3634, [email protected]. If your motor vehicle liability claim is not resolved within six months from the date of loss, California law requires you to file a formal claim with the Government Claims Program, P.O. Box 989052 MS 414,
West Sacramento, CA 95798-9052 (link above). It should
be noted, however, that the willingness of ORIM to receive such motor vehicle liability claims does not constitute a waiver by the State of California or the CCC of the time limits or procedures provided by law or the filing of claims relating to such motor vehicle liability. It also should be noted that the addresses set forth in this paragraph are subject to change; any claimant is advised to verify the accuracy of and currency of the addresses for filing claims, and by setting forth addresses in this paragraph, neither the State of California nor the CCC is waiving any time limits or procedures provided by law for filing claims
related to alleged motor vehicle or general liability or any other alleged liability.
ii. The California Department of Human Resources has
entered into a Master Agreement with the State
Compensation Insurance Fund to administer Workers’
Compensation benefits for State employees and
Corpsmembers as required by the California Labor Code.

CCC-96 LG (rev. 05/2020)
6 d. The California Labor Code Section 1720.4(c) specifically exempts the CCC from paying state prevailing wages to Corpsmembers when engaged in public works projects. The CCC is not subject to the federal prevailing wage requirements set forth in the Davis-Bacon Act (Title 40 USC 276A et seq.) when providing labor on federal government contracts. Title 29 of the Code of Federal Regulations (CFR), Section 5.2(h) specifically provides that a State is not considered a contractor under statutes providing loans, grants, or other federal assistance in situations where construction is performed by its own employees and/or personnel;
e. The California Business and Professions Code, Section 7040 exempts the State of California from contractor licensing requirements. The CCC is a state entity subject to the exemption;
f. Improvements and Land Use:
i. All improvements constructed in whole, or in part by the CCC on lands owned or controlled by the Sponsor will remain the property of the Sponsor;
ii. Permission to camp and/or perform work on lands owned or controlled by Sponsor does not in any way convey to the CCC, its staff or any person or persons working with the CCC in the performance of said work, employee status that would extend to them the benefits afforded to permanent employees of Sponsor; g. Emergency Services and Possible Delays:
i. The CCC is required to provide emergency services when directed by the Governor of the State of California pursuant to an Executive Order, the Office of Emergency Services (Cal OES), Department of Forestry and Fire Protection (CAL FIRE) and other agencies charged with responding to emergencies throughout California arising from fire, flood, wind, and other natural and man-caused disasters.
ii. The CCC may be required to temporarily suspend or permanently cease work on projects due to required emergency response or emergency conditions. The parties agree that any delay in completing the work by the CCC due to response to an
emergency shall be excused and costs incurred by the delay shall be the responsibility of the Sponsor.

CCC-96 LG (rev. 05/2020)
7 iii. The resources of the CCC are limited and the public service conservation work of the CCC may be altered in priority from time-to-time. The parties agree that other than delays caused by the CCC’s response to an emergency, all other delays by either party shall be excused and costs caused by delays shall be the responsibility of the party incurring such costs.
h. All contracts relating to the construction or operation of a project will contain a clause prohibiting discrimination and/or harassment against any person, employee or employee applicant engaged in the project work on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, and denial of family care leave;
i. Budget Contingencies:
i. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State of California and the CCC shall have no liability to pay any funds whatsoever to Sponsor or to furnish any other considerations under this Agreement or related project documentation and Sponsor shall not be obligated to perform any provisions of this Agreement or related project documentation; and,
ii. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State of California and the CCC shall have the option to either cancel this Agreement with no liability occurring to the State of California or CCC, or offer an amendment to the Agreement reflecting the reduced amount; j. Subject to the provisions herein, all remedies allowed by law are available to either party for enforcement of this Agreement. Any waiver of rights by either party or any matter relating to this Agreement shall not be deemed to be a waiver unless in writing and approved by both parties and shall not be a waiver to any other provision or matter relating to this Agreement;
CCC-96 LG (rev. 05/2020)
8 k. If any part of this Agreement is found to be invalid the remainder of the Agreement shall continue in full force and effect;
l. Neither the CCC nor the Sponsor may assign this Agreement or any interest therein without the written consent of the other party; m. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties;
n. This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California;
o. This Agreement shall remain in effect unless terminated upon thirty (30) days written notice from either party; and,

CONTINUED ON NEXT PAGE
CCC-96 LG (rev. 05/2020)
9 p. Each Party and its respective agents executing this Agreement warrants and represents that it has the full power and authority to execute, deliver and perform the obligations under this Agreement and that each Party’s performance hereunder has been duly authorized by all requisite actions on the part of that Party.

Sponsor Information:

Sponsor Name: Sponsor Department:

Address:

Contact Person:

Email Address:

SIGNATURES
In Witness Whereof, the parties have agreed to the conditions of this Agreement as of the date shown below.

Sponsor Representative Signature:

Print Name: Date:

CCC District Director/Region Deputy Signature:

Print Name: Date:

City of Salinas Public Works Department
200 Lincoln Avenue
Salinas, CA 93901
Elise Ramirez
Phone:
(831)758-7438
[email protected]
Steve Carrigan, City Manager, City of Salinas
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-441, Version: 1
California Violence Intervention Prevention (CalVIP) Program Cohort 4 Grant Acceptance Approve a Resolution approving an Agreement with the Board of State and Community Corrections accepting the California Violence Intervention and Prevention grant award in the amount of $3,130,453 for the period retroactive to July 1, 2022, through December 31, 2025, and establishment of the Cal VIP Cohort 4 appropriation totaling $3,130,453 and corresponding revenue budget as described in our grant budget with a 100% match requirement of $3,145,624.

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CITY OF SALINAS

COUNCIL STAFF REPORT
_____________________________________________________________________________________ DATE: August 23, 2022
DEPARTMENT: LIBRARY AND COMMUNITY SERVICES DEPARTMENT
FROM: KRISTAN LUNDQUIST, LIBRARY AND COMMUNITY SERVICES

DIRECTOR
BY: JOSE ARREOLA, COMMUNITY SAFETY ADMINISTRATOR
TITLE: ACCEPTANCE OF GRANT FUNDING FROM BOARD OF STATE AND

COMMUNITY CORRECTIONS CALIFORNIA VIOLENCE
INTERVENTION PREVENTION (CalVIP) PROGRAM COHORT 4
RECOMMENDED MOTION:

A motion to approve an Agreement with the Board of State and Community Corrections accepting the California Violence Intervention and Prevention grant award in the amount of $3,130,453 for the period retroactive to July 1, 2022, through December 31, 2025, and establishment of the Cal VIP Cohort 4 appropriation totaling $3,130,453 and corresponding revenue budget as described in our grant budget with a 100% match requirement of $3,145,624.

RECOMMENDATION:

Staff recommends that Council approve an Agreement with the Board of State and Community Corrections accepting the California Violence Intervention and Prevention grant award in the amount of $3,130,453 for the period retroactive to July 1, 2022, through December 31, 2025.

BACKGROUND:

The City of Salinas Community Engagement and Partnerships Division applies for and manages California Violence Intervention and Prevention (Cal VIP) grants as part of our comprehensive violence prevention strategy. Half of this grant award are passed through to Community Alliance for Safety and Peace (CASP) partners to provide critical violence intervention and prevention strategies. Through CASP we coordinate a violence reduction strategy following the Department of Justice's Prevention, Intervention, Enforcement, and Re-Entry (PIER) approach. The strategy is shepherded by CASP, co-chaired by the Mayor of Salinas and District 1 County Supervisor.

Service gaps for high-risk youth are evident based on community input at strategy forums.

As part of our efforts to address these gaps, the City of Salinas submitted a proposal to the Board of State and Community Corrections and was selected as a recipient of a three-year Cal VIP grant to implement evidence-based and promising practice programs with our Salinas Police Department, Partners for Peace, the Natividad Foundation and Rancho Cielo Youth Campus for the period of July 2022 through December 2025. The grant requires an evaluation by an independent entity. In the grant proposal, the City of Salinas proposed the Monterey County Health Department as the local evaluator.

The Natividad Foundation will improve the Hospital-based violence intervention program called CHOICE. They expect to screen 80 victims of violence and enroll 40 in the program each year.

Intervention Specialists connect with the victim within one hour of their emergency room arrival where possible, offering support during and after their hospital stay. The Intervention Specialists are bilingual, bicultural individuals who have been exposed to violence in their own lives.

Partners for Peace (P4P) will expand their Parent Education and youth mentoring programs. P4P will deliver an evidence-based/informed family skills and parenting training program for parents/caregivers of high promise youth. P4P will also offer the Step-Up mentoring program to 25 youth aged 11-14 who display two or more at-risk behaviors for gang involvement, such as truancy, poor school performance, or drug use. The mentoring program is built on research that intervention in youth violence and delinquency rests on increasing protective factors and reducing risk factors.

Rancho Cielo will continue their Tiny Home construction training program, 100% of Rancho Cielo students come from low-income families, 63% are on probation, 77% are Hispanic, 65% are male, and most are high school dropouts. Thirty of these youth aged 16-24 will be enrolled in the Tiny Home program each year; students may finish the program in a year or continue for a second year.

They will receive academic instruction to obtain a WASC-accredited high school diploma, soft job skills (problem solving, customer service, etc.), and wrap-around connections to health and human services.

The Salinas Police Department (SPD) will develop new Community outreach and juvenile diversion programs with the help of the CalVIP grant. The new Community Outreach Team will include a Sergeant, four officers, and a part-time analyst. The Team’s main objectives are to reduce violence, prevent crime, improve community safety, support intervention activities/services, address quality of life issues, and build community trust. Two officers will be selected on the basis of their experience, skills, and aptitude for working with the community and youth. A Youth Services Officer will develop, implement, and maintain a juvenile diversion program similar to Advocating Responsible Choices (ARC) in Marina, California.

A big reason for our successful application is the ongoing partnerships and strategic plan established through the Community Alliance for Safety and Peace. This is the single largest Cal VIP grant award the City of Salinas has ever received. Prior to this the largest was $1.5 Million awarded in 2015. The grant period is July 1, 2022, to December 31, 2025.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The approval and authorization of this agreement allows us to rigorously evaluate our violence intervention prevention programs and strengthen our local partnerships.

Youth & Seniors
Public Safety
DEPARTMENTAL COORDINATION:

The Community Engagement and Partnerships Division of the Library and Community Services Department partnered with our Police Services and Finance departments in the development of the grant application.

FISCAL AND SUSTAINABILITY IMPACT:

The agreement provides for a high-level competent evaluation for a reasonable cost and allows us to meet the evaluation requirements required by the Cal VIP grant award agreement. There will be the establishment of the Cal VIP Cohort 4 appropriation totaling $3,130,453 and corresponding revenue budget for the Salinas Police department and sub-grantees as described in our grant budget with a 100% match requirement of $3,145,624.

ATTACHMENTS:

Resolution
Grant Agreement
1 RESOLUTION NO. (N.C.S.)

RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM

BOARD OF STATE AND COMMUNITY CORRECTIONS CALIFORNIA VIOLENCE INTERVENTION PREVENTION (CalVIP) PROGRAM COHORT 4
WHEREAS, the City of Salinas is committed to a comprehensive violence reduction strategy; and
WHEREAS, the City of Salinas desires to participate in the California Violence Prevention Intervention (CalVIP) Program administered by the Board of State and Community Corrections; and
WHEREAS, the City of Salinas works as a lead agency for and in collaboration with the Community Alliance for Safety and Peace (CASP) and with a variety of community based organizations, federal, state and local law enforcement agencies in the on-going effort to intervene and prevent violence within the city and within all of Monterey County; and WHEREAS, the BSCC has awarded the City of Salinas with an amount of $3,130,453 for the City and its local partners to provide collaborative efforts of intervention and prevention of violence by enhancing protective factors, evaluation and data collection; and WHEREAS, funding for the period of July 1, 2022 through and including December 31, 2025 will support the Salinas Police Department with $1,356,356 of grant funds will create a new community Outreach Team and Juvenile Diversion program; and WHEREAS, BSCC mandates a minimum of 50 percent of funding to be passed through to non-governmental, community based organizations; and WHEREAS, funding for the period of July 1, 2022 through and including December 31, 2025 will support community-based organizations, Partners for Peace with $667,822, Rancho Cielo Youth Campus with $523,383 and Natividad Foundation $378,096 or 50% of grant funds to provide intervention and prevention programs; and
WHEREAS, funding will support evaluation and data collection by the Monterey County Public Health Department STRYVE (Striving to Reduce Youth Violence Everywhere) program to determine the impact of the services to be provided with $204,796 or 6.5% of grant funds; and WHEREAS, the dollar for dollar match of $3,145,624 will be shared between the City of Salinas and sub-recipients, Partners for Peace, Natividad Foundation and Rancho Cielo Youth Campus;
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the Grant Agreement with BSCC and authorizes the City Manager to execute such agreement on behalf of the City, including any amendments thereto; and
2 BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body; and
BE IT FURTHER RESOLVED that the City of Salinas agrees to abide by the terms and conditions of the Grant Agreement as set forth by BSCC; and BE IT FURTHER RESOLVED the BSCC has awarded the City of Salinas with an amount of $3,130,453 and there will be the establishment of the Cal VIP Cohort 4 appropriation totaling $3,130,453 and corresponding revenue budget for the Salinas Police department and subgrantees as described in our grant budget with a 100% match requirement of $3,145,624; and BE IT FURTHER RESOLVED that the City Council hereby authorizes the acceptance of funding from the Board of State and Community Corrections to fund programs for the City of Salinas, Partners for Peace, Natividad Foundation and Rancho Cielo Youth Campus in the City of Salinas.

PASSED AND APPROVED this 23rd day of August 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC82122 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 821- 22 BSCC-5227

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME
City of Salinas

2. The term of this Agreement is:

START DATE
JULY 1, 2022

THROUGH END DATE
DECEMBER 31, 2025

3. The maximum amount of this Agreement is:
$3,130,453.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 3
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* California Violence Intervention & Prevention Grant Request for Proposals * Attachment 2 CalVIP Grant Proposal 23
Appendix A CalVIP Executive Steering Committee 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: http://www.bscc.ca.gov/s_cpgpcalvipgrant/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Salinas

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
200 Lincoln Avenue Salinas CA 93901

PRINTED NAME OF PERSON SIGNING TITLE
Steve Carrigan City Manager

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
RICARDO GOODRIDGE Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 City of Salinas
BSCC821-22

Page 1 of 3 ends

EXHIBIT A: SCOPE OF WORK
Rev 04/2020

1. GRANT AGREEMENT – CALIFORNIA VIOLENCE AND INTERVENTION (CalVIP) GRANT This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Salinas (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The Fiscal Year 2021-22 State Budget includes funding in the amount of $209 million for the California Violence Intervention and Prevention (CalVIP) Grant Program, to be administered by the Board of State and Community Corrections (BSCC). California cities that are disproportionately impacted by violence and the community-based organizations that that serve the residents of those cities are eligible to apply for CalVIP grant funding.

The purpose of the CalVIP Grant is to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly group-member involved homicides, shootings, and aggravated assaults (Penal Code Sec. 14131(b)).

B. Grantee agrees to administer the project in accordance with Attachment 1: CalVIP Request for Proposals (incorporated by reference) and Attachment 2: CalVIP Grant Proposal, which are attached hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Steve Carrigan
Title: City Manager
Address: 200 Lincoln Avenue Salinas, CA 93901
Phone: (831) 758-7412
Designated Financial Officer authorized to receive warrants:

Name: Mary Lagasca
Title: Assistant Finance Director
Address: 200 Lincoln Avenue Salinas, CA 93901
Phone: (831) 758-7188
Email: [email protected]
Project Director authorized to administer the project:

Name: Jose Arreola
Title: Community Safety Administrator
Address: 200 Lincoln Avenue Salinas, CA 93901
Phone: (831) 758-7396
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

City of Salinas
BSCC821-22

Page 2 of 3 ends

EXHIBIT A: SCOPE OF WORK
Rev 04/2020
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: CalVIP Request for Proposals and Attachment 2: CalVIP Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. July 1, 2022 to September 30, 2022 November 15, 2022

2. October 1, 2022 to December 31, 2022 February 15, 2023

3. January 1, 2023 to March 31, 2023 May 15, 2023

4. April 1, 2023 to June 30, 2023 August 15, 2023

5. July 1, 2023 to September 30, 2023 November 15, 2023

6. October 1, 2023 to December 31, 2023 February 15, 2024

7. January 1, 2024 to March 31, 2024 May 15, 2024

8. April 1, 2024 to June 30, 2024 August 15, 2024

9. July 1, 2024 to September 30, 2024 November 15, 2024

10. October 1, 2024 to December 31, 2024 February 15, 2025

11. January 1, 2025 to March 31, 2025 May 15, 2025

12. April 1, 2025 to June 30, 2025 August 15, 2025
B. Evaluation Documents Due no later than:

1. Local Evaluation Plan January 3, 2023

2. Final Local Evaluation Report December 31, 2025
C. Other Due no later than:

Financial Audit Report December 31, 2025

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.

Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

City of Salinas
BSCC821-22

Page 3 of 3 ends

EXHIBIT A: SCOPE OF WORK
Rev 04/2020
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the CalVIP Executive Steering Committee (See Appendix A) from receiving funds from the CalVIP grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the CalVIP ESC membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the CalVIP ESC.

B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, December 31, 2025. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.

City of Salinas
BSCC 821-22

Page 1 of 3 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020

1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. July 1, 2022 to September 30, 2022 November 15, 2022

2. October 1, 2022 to December 31, 2022 February 15, 2023

3. January 1, 2023 to March 31, 2023 May 15, 2023

4. April 1, 2023 to June 30, 2023 August 15, 2023

5. July 1, 2023 to September 30, 2023 November 15, 2023

6. October 1, 2023 to December 31, 2023 February 15, 2024

7. January 1, 2024 to March 31, 2024 May 15, 2024

8. April 1, 2024 to June 30, 2024 August 15, 2024

9. July 1, 2024 to September 30, 2024 November 15, 2024

10. October 1, 2024 to December 31, 2024 February 15, 2025

11. January 1, 2025 to March 31, 2025 May 15, 2025

12. April 1, 2025 to June 30, 2025 August 15, 2025
Final Invoicing Periods*: Due no later than:

13. July 1, 2025 to September 30, 2025 November 15, 2025

14. October 1, 2025 to December 31, 2025 February 15, 2026 *Note: Project activity period ends June 30, 2025. The period of July 1, 2025 to December 31, 2025 is for completion of Final Local Evaluation Report and financial audit only.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) and all obligated match contributions must be incurred by the end of the grant project period, June 30, 2025, and included on the invoice due August 15, 2025. Project expenditures incurred after June 30, 2025 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by December 31, 2025. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of July 1, 2025, to December 31, 2025, must be submitted during the Final Invoicing Period(s), with the final invoice due on February 15, 2026. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The financial audit is due to BSCC by December 31, 2025. Expenditures incurred for the completion of the financial audit during the period of July 1, 2025, to December 31, 2025, must be submitted during the Final Invoicing Periods, with the final invoice due on February 15, 2026.

Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
City of Salinas
BSCC 821-22

Page 2 of 3 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through CalVIP funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Assembly Bill 129 (Statutes of 2021, Chapter 21), also known as the California Budget Act of 2021. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2020 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

B. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

D. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in City of Salinas
BSCC 821-22

Page 3 of 3 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the financial audit.

C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. PROJECT BUDGET
BSCC Budget Line Item A.

Grant Funds
B.

Match
C.

Total (A+B)

1. Salaries and Benefits $1,211,556 $1,245,512 $2,457,068

2. Services and Supplies $4,800 $600 5,400

3. Health and Wellness $0 $0 $0

4. Professional Services or Public
Agency Subcontracts $0 $15,000 $15,000

5. Non-Governmental Organization
(NGO) Subcontracts $1,569,301 $1,596,805 $3,166,106

6. Equipment/Fixed Assets $140,000 $0 $140,000

7. Project Evaluation $204,796 $0 $204,796

8. Financial Audit $0 $0 $0

9. Other (Travel, Training, etc.) $0 $42,000 $42,000

10. Indirect Costs $0 $245,707 $245,707
TOTALS $3,130,453 $3,145,624 $6,276,077
City of Salinas
BSCC 821-22

Page 1 of 4 ends

EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic City of Salinas
BSCC 821-22

Page 2 of 4 ends

EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.

Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective City of Salinas
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual City of Salinas
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
City of Salinas
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the CalVIP RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
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Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, December 31, 2025. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000
C. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Proposal.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days City of Salinas
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

California Violence Intervention and Prevention
(CalVIP) Grant Proposal
CalVIP Proposal Cover Sheet
Submitted by:

CITY OF SALINAS
Grant Dollars Requested:
$3,130,453
Date Submitted:

February 11, 2022
Grant Proposal Cover Sheet

City of Salinas
CalVIP Program Narrative
Gang and gun-related violence has been exceptionally high in Salinas, the county seat of Monterey County, over the past 6-7 years. After a noticeable decrease in 2019, homicides, shootings, and aggravated assaults are surging again, particularly among youth and young adults; homicide rose 67% from 2020 to 2021. The Community Safety Division, Salinas Police Department, and community partners Rancho Cielo, Partners for Peace, and the Natividad Foundation are pleased to submit this proposal.

Description of Community Need
Salinas is a mid-size city of 163,542, of which 31% are under 18 and 79% are Hispanic (U.S. Census Bureau QuickFacts, 2021 ). Nearly 19% of our residents live below the poverty level, 70% of Salinas families speak a language other than English at home, and 29% are not U.S. citizens. As a result, many withdraw from community and school life and live with fears of being deported. Young people are continually recruited into gangs, which number at least 22 in Salinas with over 3500 members. Violence in the city is fueled by running conflicts between the Nortenos and Surenos, criminal activities of those in the gang life, and easy access to firearms.

Historically, violence peaked in Salinas in 2015, when there were 40 homicides, 34 the result of shootings, and an unprecedented Part I violent crime rate of 697.7 per 100,000 residents. Amid many prevention, intervention, and suppression strategies shepherded by the Community Alliance for Safety and Peace (CASP) co-chaired by the Mayor of Salinas and District 1 County Supervisor, those very high numbers dropped to 8 homicides in 2019 and a violent crime rate of 480.8 per 100,000. Unfortunately, it appears that 2019 was an outlier year. As shown in Table 1, homicides increased to 15 in 2021, up from 8-9 in the previous two years, and aggravated assaults rose by 13%.

We closely track the Table 1: Part I Violent Crimes in Salinas, 2015-2021 number of fatal and 2015 2016 2017 2018 2019 2020 2021
Homicide 40 36 29 19 8 9 15
non-fatal shootings as a Rape 76 86 71 100 66 69 70
Robbery 369 325 358 321 241 233 235
gold standard for Agg. Assault 613 559 564 541 467 556 563 assessing violent crime Total 1098 1006 1022 981 782 867 883 Per 100,000 694.1 631.5 637.1 607.3 480.8 529.3 535.3
trends over time. They

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also follow the trend noted in the Part 1 violent crime statistics, with a major drop in shootings in 2019 followed by a steep rise. The city experienced just five fatal shootings Table 2: Shootings in Salinas, 2015-2021 in 2015 and a 140% 2015 2016 2017 2018 2019 2020 2021
Fatal shootings 34 31 23 16 5 9 12
Non-fatal shootings 120 104 89 83 54 89 87
Total 154 135 112 99 59 98 99
Rate per 100,000 97.4 84.8 69.8 61.3 36.3 59.8 60.0
jump to 12 just two
years later (Table 2).

COVID arrived in
the county in March 2020 and disproportionality hit Salinas residents and the Hispanic agricultural community. Of the county's 68,854 confirmed cases to date, 44% of them were in Salinas, which has 38% of the county's population. Sheltering-in-place and remote learning highlighted inequities among our residents. Remote learning in our more disadvantaged neighborhoods, particularly East Salinas, is complicated by a lack of internet access, devices, and environments conducive to learning, and school disengagement is a huge concern.

Ongoing crime analysis, shooting reviews, and CASP's strategic planning processes have identified the primary factors that contribute to violence, our main target population, and service gaps. The conclusions of a Problem Analysis of homicides and shootings covering 2010-2013 indicated that Salinas's violence problem is gang violence perpetrated primarily by Hispanic males in their late teens and early 20s with extensive criminal histories (Roehl et al., 2014). In 2017-2019, 38-42% of the known victims in shooting incidents were between 10 and 24, and 43%-65% of the known suspects were between 10 and 24 years of age. In 2019 NIH cohort study, 600 Salinas teens reported gang membership at 2-3% of youth in grades 8 to 10. However, gang exposure through friends was reported by 18 to 21% of the same youth (Minnis et al., 2020). Known risk factors for gang involvement in Salinas include poverty, low literacy, high truancy, poor school performance, family dysfunction, drug use, population density, and lack of affordable housing.

Based on this knowledge, our target population is youth and young adults aged 10 to 24, particularly those with high-risk factors of delinquency, school failure, and poverty.

These are the members of our community at highest risk of perpetrating violence or being a victim of it. They may live anywhere in the city, but many will reside in East Salinas, where much of our violence occurs, and come from Hispanic families. Each

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year, we will serve at least 250 high-risk youth through the proposed project and 120 of their parents or caregivers, for a total of 1,060 people over the three year project period.

These services are hospital-based violence intervention, parent education, youth education, job skills training, community policing and outreach, and law enforcementbased juvenile diversion. Hundreds of community members will also receive information and assistance through police-community outreach activities.

Project Description
The proposed multi-faceted project will be implemented by the Salinas Police Department and three community-based organizations with long records of service and strong ties to the target population. Their proposed activities are described below.

Natividad Foundation: Hospital-based violence intervention program. Natividad Foundation requests funds to continue and expand its hospital-based violence intervention program, CHOICE, housed at Natividad Medical Center, a county-owned 172-bed acute care hospital with a Level II Trauma Center. Since 2015, CHOICE has provided victims of violent crime (shootings, stabbings, and blunt force trauma primarily) peer-based case management and trauma-informed support services for 6-12 months to reduce retaliation, prevent re-injury or homicide, and promote alternatives to violence.

It is an evidence-based program patterned after San Francisco General Hospital's Wraparound program, which has been found to demonstrate sustained recidivism reduction and success in addressing client needs in a traditionally underserved population (Juillard et al, 2016; Purtle et al, 2013; Cooper, Eslinger, & Stolley, 2006).

In 2020, 222 victims of violence were treated and assessed at the Trauma Center; 104 (47%) were eligible for CHOICE services, and 29 (28%) accepted services. These victims were primarily Hispanic (93%), male (91 %), and from the two highest poverty zip codes in Salinas. The CHOICE Team coordinates with the program's team of physicians, nurses, social workers, and chaplains; mobilizes community-based violence prevention, intervention, and reduction in Monterey County; and is a member of GASP and other county multidisciplinary action groups.

With CalVIP funds, CHOICE expects to screen 80 victims of violence and enroll 40 in the program each year. Intervention Specialists connect with the victim within one hour of their emergency room arrival where possible, offering support during and after

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------------------------------------------~------
their hospital stay. The Intervention Specialists are bilingual, bicultural individuals who have been exposed to violence in their own lives. A tiered approach based on risk is used to assess clients' levels of recovery, needs, and risks. Tiers vary in the frequency of staff contact (1-3 times/week), client needs, and the duration of services (0-12 months). Intervention Specialists develop concrete objectives for each client, collaborate with service providers to coordinate multidisciplinary services and referrals, provide wrap-around services and intensive case management, and develop a supportive, mentoring relationship. Participant services and outcomes are tracked through the hospital's electronic health record, with recidivism assessed at 6-months post-injury. CalVIP funds will be used to support a Project Director to improve team supervision, fiscal oversight, and community mobilization around violence reduction.

This is a position the CHOICE program has never had and could benefit greatly from.

Partners for Peace: Parent Education and youth mentoring. Partners for Peace (P4P) is a 27-year old non-profit focused on building strong families for a peaceful community. It offers prevention and intervention classes for parents/caregivers and youth. Research has shown that gang involvement is partially due to a breakdown in families and a lack of positive role models. It is critical to teach and support parents/caregivers to develop strategies to ensure the success of their children.

With CalVIP funds, P4P will deliver an evidence-based/informed family skills and parenting training program for parents/caregivers of high risk (i.e., adjudicated, court referred, expelled from school) youth (Kumpfer et al, 2008; Kumpfer & Magalhaes, 2018). The Parent Project® is for the parents/caregivers of youth aged 11 to 17 exhibiting dangerous and out-of-control behaviors such as gang activity, violence, suicide threats, and running away. It includes a strong mental health component, critical for families as they face the ongoing challenges of the pandemic. Twelve classes per year (each class consists of ten two-hour class units) will be offered, eight in Spanish and four in English, serving a minimum of 120 parents and 120 youth per year. Classes focus on a laying a foundation for change, addressing problematic behavior, active supervision and structure, improving school attendance and performance, drug use, addressing out-of-control behaviors, and developing action plans and identifying support systems/wrap-around services that support positive family change. Two facilitators lead

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each class, and fidelity and evaluation are closely monitored by P4P staff. P4P will provide certificated training to 20 new Parent Project® facilitators, drawn from law enforcement, social services, behavioral health, school professions, the community, and graduates of Parent Project® classes.

P4P will also offer the Step Up mentoring program to 25 youth aged 11-14 who display two or more at-risk behaviors for gang involvement, such as truancy, poor school performance, or drug use. The mentoring program is built on research that intervention in youth violence and delinquency rests on increasing protective factors and reducing risk factors. The nine-month Step Up program includes field trips to expose youth to careers and how to build leadership and planning skills, mentors who provide group instruction using the Stanford YELL program (Youth Engaged in Leadership and Learning), dream coaching, and tutoring.

Rancho Cielo: Tiny Home construction training program. Rancho Cielo is a nonprofit comprehensive learning and social services center established in 2000 to serve marginalized, underserved Monterey County youth. With CalVIP funds, it will exp?md the Tiny Home construction program which provides high risk youth with the opportunity to achieve a high school diploma, attain needed services, and acquire construction skills by building a tiny home. The program provides youth with training and instruction to address employment and education deficits, which are among the central criminogenic needs (Andrews & Bonta, 2010; Wooditch, Tang, & Taxman 2014). 100% of Rancho Cielo students come from low income families, 63% are on probation, 77% are Hispanic, 65% are male, and most are high school dropouts. Thirty of these youth aged 16-24 will be enrolled in the Tiny Home program each year; students may finish the program in a year or continue for a second year. They will receive academic instruction to obtain a WASC-accredited high school diploma, soft job skills (problem solving, customer service, etc.), and wrap-around connections to health and human services. The centerpiece of the program is the building of a Tiny Home (a 400-square foot double-wide with two bedrooms and a tiny bath, and a front porch) which provides the youth with hands-on skills training in basic construction safety, blueprints, carpentry, plumbing, electricity, etc., and they are able to obtain program completion certificates. Future participants have the good fortune to be taught in the

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construction wing of the new 30,000 square foot Ted Taylor Ag Vocational Center on the Rancho Cielo campus. This huge open space holds both the vocational classroom area and the home under construction, split down the middle, on rollers, which enables two teams of students to work at the same time and transport to its ultimate destination.

The original 200-sq foot tiny home built by the Tiny Home program initiated by a CalVIP Cohort 2 grant remains on campus as a demonstration model. Two double-wide homes have been donated to for transition housing for unhoused persons, and this is the expected outcome for the five tiny homes expected to be built under this CalVIP grant.

Salinas Police Department (SPD): Community outreach and juvenile diversion.

Roberto Filice was sworn in as the Salinas Chief of Police on November 10, 2021. In his remarks, Chief Filice talked about the importance of strong police-community partnerships and announced that youth will be a special focus of his tenure. With the help of the CalVIP grant, Chief Filice aims to create a new Community Outreach Team to include a Sergeant, four officers, and a part-time analyst. The Team's main objectives are to reduce violence, prevent crime, improve community safety, support intervention activities/services, address quality of life issues, and build community trust. Two team members will be experienced officers supported by CalVIP funds, selected on the basis of their experience, skills, and aptitude for working with the community and youth.

A Youth Services Officer will develop, implement, and maintain a juvenile diversion program similar to Advocating Responsible Choices (ARC) in Marina, California, Chief Filice's prior police home, to provide intervention programs for at-risk youth exhibiting delinquent behavior. The major objectives of the youth diversion program are to divert delinquent youth from the juvenile justice system, reduce reoffending, and increase responsibility and accountability, and is a Promising practice (Crime Solutions, NIJ). Its use is supported by research indicating that the likelihood of reoffending increases as youth are further processed into the juvenile justice system (Petrosino, TurpinPetrosino, & Guckenburg, 2010) and the risk/need/responsivity model which states the risk level and needs of individual should determine strategies appropriate for them (Andrews & Banta, 2010). Wilson, Brennan, and Olag here (2018) conducted a metaanalysis of 19 evaluations of police-led diversion programs and found that that the general evidence is positive and suggests that diversion reduces future delinquency.

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The juvenile diversion program will operate in concert with the authority of the Juvenile Court and District Attorney, and an agency/community collaborative which will include them, the police department, recreation department, Probation, Explorer and PAL programs, school districts, social services, and Monterey County Health Department. This is likely to be CASP's cross-sector team with a few added members.

The GASP cross-sector team consists of all intervention programs in the city (including CHOICE, Rancho Cielo, and Partners for Peace), California Youth Outreach, Street Outreach, probation, alternative education, and WonderWood Ranch, and has been focused on supporting youth in the CHOICE and Street Outreach programs.

First time juvenile offenders who have been arrested/cited for assault, property, drug, or other offenses may be referred to the diversion program by the arresting officer, while the citation is held in abeyance. After an intake and risk/needs assessment, the youth and their parents sign a contract which may require community service, counseling, education, restitution, parent education, and/or other programs. If the youth successfully completes the program, the citation is not forwarded to the juvenile court and no juvenile record will exist. Graduates will be followed up six months and one year post-completion to ask about the juvenile's life and assess recidivism. We estimate 35 youth will be diverted each year.

A second full-time Community Outreach Officer will be devoted to a wide range of community policing and outreach activities focused on violence prevention and intervention. These will include gang outreach and education for parents and other adults; work with field workers to gain trust and help with practical issues such as getting a driver's license; problem-solving and communication with residents and businesses via neighborhood watch meetings, Town Halls, attending organization meetings, and one-to-one encounters; parenting classes (several of our officers are already certified), and others. These activities will be geared to increasing collective efficacy, incorporating an enhanced shared trust among residents and willingness to intervene, and problem solving to reduce crime.

Organizational Capacity and Coordination
The lead agency for the CalVIP project is the City's Community Safety Division

Page 7 of 11 ends

(CSD) headed by Jose Arreola. CSD has managed over $5 million in grants in justicerelated areas including re-entry services, parent education, hospital-based violence intervention, Saturday night recreation, and strengthening law enforcement and community relations. It has been the lead agency for the City's prior CalGRIP and CalVIP programs, working directly with the community partners. CSD's regular programs include street outreach, community leadership academies, a cross-functional team for family and youth intervention, National Night Out and block parties, and community listening sessions. CSD will provide support and oversight to the proposed projects along with the Board members of GASP.

CSD is the backbone agency for the Community Alliance for Safety and Peace and Mr. Arreola is the Director of GASP as well and the current chair of the Monterey County Juvenile Justice Commission. GASP is a unique collaboration of more than 50 organizations and leaders representing youth service organizations, county housing and health agencies, local and state elected offices, criminal justice and law enforcement, education, business, the faith community, and private foundations. It was created in 2009 to reduce violence and build a better future for children. CASP's latest five-year Strategic Plan followed DOJ's PIER framework, aligning local efforts around the key focus areas of prevention, intervention, enforcement, and re-entry. GASP members' dedication is evident in their meeting time pre-COVID - 7 a.m. twice a month, with often 50 or more in attendance. The bimonthly meetings are now virtual.

SPD has a long history of collaborative partnerships and strategic planning efforts involving the community and local, state, and federal law enforcement agencies. SPD's violence reduction strategy has concentrated on focused deterrence strategies and the reduction of the felonious possession and use of firearms, gang violence, and drug trafficking. From early 2014 until COVI D-19 led to shelter-in-place orders in March 2020, biweekly shooting reviews were hosted by SPD's Investigation Unit to review all recent shootings, identify groups and individuals involved, and, in partnership with probation and law enforcement partners, launch actions to prevent the next shootings by targeting those identified. SPD was awarded the James Q. Wilson Award for Excellence in Community Policing by the Regional Community Policing Institute - California in 2019.

The three community-based organizations who will implement the proposed

Page 8 of 11 ends

education and re-entry services have been described in the previous section. Rancho Cielo and Partners for Peace are currently part of our CalVIP Cohort 3 project and are proposing to expand their services and/or launch new activities. All three CBOs are members in good standing with CASP, defined as attending 60% of the meetings and serving on a committ.ee. Each has over 20 years of experience serving Salinas youth, has strong partnerships with city and county agencies and other non-profit service providers, and is very experienced with grant requirements and fiscal responsibilities.

The evaluation of the proposed CalVIP activities will be conducted by the Monterey County Health Department's STRYVE (Striving to Reduce Youth Violence Everywhere) Team. The STRYVE Team has used a public health approach that focuses on violence prevention since being funded and trained by the CDC in 2011. Their experience in evaluation and the use of data is exemplified by their tracking homicides, violent assaults of youth, and other violent crimes over the past nine years and reporting out to the community. The STRYVE Team has evaluated local implementations of evidencebased programs, tracking process measures and intermediate and long-term outcomes over nine years to measure change and ensure program fidelity. STRYVE is a CASP member in good standing and has effective working relationships with service providers.

If staff turnover is encountered during the three-year project, the CBOs are very skilled in selecting and training staff who are experienced in working with the target population, bilingual and bicultural, and knowledgeable about trauma-informed practices. For example, all CHOICE Intervention Specialists are bilingual and bicultural, and all parent classes are co-facilitated, with at least one bilingual facilitator. Having staff members who were system-involved and have undergone rehabilitation and successfully overcome the high risk or gang lifestyle enhances their ability to provide effective youth and gang intervention services. Rancho Cielo employs staff who have been system-involved and asks system-involved alumni to come back to speak to students. All staff have received a trauma-informed certificate from the Community Resilience Initiative and a Board and Staff Racial Equity Committee was formed in 2018 to ensure everyone from the Board of Directors down is comfortable using the language of racial equity. The newest Board member of Partners for Peace is a former offender who developed a mentoring program for young men and works with youth in re-entry.

Page 9 of 11 ends

-------------------------------------·-------~---
Two of the program facilitators are young men who have been through Juvenile Hall and the Youth Center.

We also do not anticipate needing technical assistance in delivering the proposed violence intervention strategies, yet also know how and where to access resources and experts. All staff are very experienced in their chosen activities and receive ongoing excellent training. Program fidelity of the intervention programs will be monitored by the STRYVE evaluation team through site visits, observation, and records collection. The fidelity of parent classes is closely monitored by Partner for Peace's Executive Director, whether classes are in-person or online.

The City of Salinas' Finance Department, which will be responsible for the fiscal administration of the grant, has extensive experience with federal and state grants including several CalGRIP and CalVIP grants. The finance staff will ensure that all grant funds are tracked, accounted for, and reported appropriately. The City will use standard accounting principles and project-specific codes to maintain fund separation.

Project Evaluation and Monitoring
Monterey County Health Department's STRYVE Team is currently conducting the local evaluation of the CalVIP Cohort 3 program and brings valuable knowledge, strategies, and relationships to the proposed evaluation. The STRYVE Team will meet with each involved organization and agency at the beginning of the project to discuss their programs, review data requirements, and ensure that intake forms and other records are in place to gather the information needed, including informed consent for follow-up. STRYVE, SPD, and the community partners will work collaboratively to develop the Local Evaluation Plan. Key staff and leadership will be included as the logic model is developed. The requirements of the quarterly progress reports will be reviewed so all service providers understand what will be required. STRYVE will collect and review the quarterly progress report data. Each of the partners has participated in a CalGRIP or CalVIP program and is accustomed to their reporting and evaluation requirements.

Monitoring will occur in several ways. The quarterly reports will enable the evaluation team to stay abreast of service delivery and numbers, participant characteristics, progress on goals, program challenges, and immediate outcomes. Periodic site visits to

Page 10 of 11 ends

observe program activities (e.g., sit in on a Parent Project® class, observe some Tiny Home construction), interview staff, and review records will be used to provide oversight and monitoring over time. Deliverables will include the quarterly progress reports, Local Evaluation Plan with logic model, and Final Local Evaluation Report.

Process and outcome indicators. The STRYVE Team will conduct a comprehensive evaluation incorporating at both process and outcome assessments. Specific goals and quantifiable objectives are presented in the Work Plan and will be refined in the Local Evaluation Plan. The process evaluation will document how the program are implemented, looking at services, activities, and immediate outcomes. This will include but not be limited to the number and description of each activity (parent classes, oneon-one intervention, juvenile diversion, etc.), number of participants, characteristics of youth and adults involved (demographics), attendance, dropout and completion rates, and pre- and post-surveys of changes in attitudes, knowledge, and/or skills. Each program will have its own criteria to define program completion or graduation. These process data will be collected via the quarterly progress reports, site visits, and records review.

The outcome evaluation will look at individual and community outcomes. The primary individual outcome indicator is whether participants are involved in a crime, particularly a violent crime either as a victim or suspect, within six months or a year of program participation. Other individual indicators include probation violations, school disciplinary actions, and involvement in non-violent juvenile or criminal incidents. These data will be gathered via contact and self-report of participants or from the probation or police department; informed consent from young adults or the parents of juveniles will be required. A natural quasi-experimental design will be used wherever possible, comparing the outcomes of graduates/completers to those who dropout.

Community outcome indicators will be tracked annually, monitoring the level of violence over time, with 2021 serving as the baseline year. Key indicators include the number of homicides, shootings, aggravated assaults, and youth involvement in these violent crimes over time. No data sharing agreements have been necessary between the Health Department and Police Department over the past decade of partnership, and none are anticipated to be needed now.

Page 11 of 11 ends

Bibliography
Andrews, D.A. & Bonta, J. (2010). The psychology of criminal conduct (5th Edition). New Providence, N.J.: LexisNexis.

Cooper, C., Eslinger, D.M., & Stolley, P.O. (2006). Hospital-based violence intervention programs work. Journal of Trauma Injury, Infection, and Critical Care, 61, 534-540.

Julliard, C., Cooperman, L., Allen, I., Pirracchio, R., Henderson, T., Marquez, R., Orellana, J., Texaca, M. & Dicker, R.A. (2016). A decade of hospital-based violence intervention:

Benefits and shortcomings. Journal of Trauma and Acute Care Surgery, 81 (6), 1156-1161.

Kumpfer, K.L. & Magalhaes, C. (2018). Strengthening Families Program: An evidence-based family intervention for parents of high-risk children and adolescents. Journal of Child & Adolescent Substance Abuse, 27 (3), 17 4-179.

Kumpfer, K.L., Pinyuchon, M., Teixeira de Melo, A., & Whiteside, H.O. (2008). Cultural adaptation process for international dissemination of the Strengthening Families Program.

Evaluation & the Health Professions, 31 (2), 226-239.

Minnis, A.M., Browne, E.N., Chavez, M., McGlone, L., Raymond-Flesch, M. & Auerswald, C. (2020). Neighborhood social environment associations with initiation of sexual activity in early and middle adolescence: Opportunities for promoting positive sexual health outcomes.

Journal of Adolescent Health, 66 (2), S 113-S 114.

Petrosino, A., Turpin-Petrosino, C., & Guckenburg, S. (2010). Formal system processing of juveniles: Effects on delinquency. Campbell Systematic Reviews, 6 (1), 1-88.

Purtle, J., Dicker, R., Cooper, C., Corbin, T., B. Greene, M., Marks, A., Creaser, D., Topp, D., & Moreland, D. (2013). Hospital-based violence intervention programs save lives and money.

Journal of Trauma and Acute Care Surgery, 75 (2), 331-333.

Roehl, J., Crandall, V., Gilbert, D., & Wakeling, S. (2014). Understanding Serious Violence in Salinas, 2010-2013. Oakland, CA: California Partnership for Safe Communities.

Schwalbe, C. S., Gearing, R. E., MacKenzie, M. J., Brewer, K. B., & Ibrahim, R. (2012). A metaanalysis of experimental studies of diversion programs for juvenile offenders. Clinical Psychology Review, 32 (1 ), 26-33.

Wilson, D. B., Brennan, I., & Olaghere, A. (2018). Police-initiated diversion for youth to prevent future delinquent behavior: A systematic review. Campbell Systematic Reviews, 14 (1), 1-

88. Wilson, H. A., & Hoge, R. D. (2013). The effect of youth diversion programs on recidivism: A meta-analytic review. Criminal Justice and Behavior, 40 (5), 497-518.

Wooditch A., Tang, LL., & Taxman, F.S. (2014). Which criminogenic need changes are most important in promoting desistance from crime and substance abuse? Criminal Justice Behavior, 41 (3), 276-299.

CalVIP Cohort 4 Work Plan - City of Salinas
Goal 1: Provide intervention services to youth and parents to reduce risk factors and increase protective factors.

Objectives A. Conduct street outreach strategies/services and directly serve 80 youth and young adults [per year?].

B. Provide hospital-based intervention, support, and wrap-around services to 40 victims of violence per year.

C. Provide The Parent Project® training to 120 parents and 120 youth per year.

D. Deliver the Step Up mentoring program to 25 at-risk youth per year.

E. Provide 30 at-risk youth a high school education, job skills, and employment training.

F. Provide 35 juvenile offenders per year an opportunity to complete a customized diversion program and avoid charoes.

Project activities that support the identified goal and objectives: Responsible staff/ Timeline partners Start Date End Date

1. Street outreach, engagement, field trips, case management. CYO Sept2022 June 2025

2. CHOICE hospital-based intervention services. Natividad Foundation Sept 2022 June 2025

3. Parent Project® and facilitator training, mentoring, coaching. Partners for Peace Sept 2022 June 2025

4. Tiny Home Construction and Education program. Rancho Cielo Sept 2022 June 2025

5. Juvenile Diversion program. Salinas PD Sept 2022 June 2025 Goal 2: Prevent or reduce problem behaviors, delinquency, and involvement in a violent crime among program participants.

Objectives A. Increase pro-social activities among 30%, the number of service activities among 50%, and the ability to deal with conflict in a positive manner among 40% of clients served by CYO street outreach specialists.

B. At six months post-injury, 95% of CHOICE participants will avoid intentional injury recidivism, 90% will have accessed at least one resource, and 80% will have accessed at least two resources.

C. Increase parent reports of a decrease in negative youth behaviors after parenting classes.

D. Reduce delinquent behavior of youth whose parents completed parenting classes compared to those whose parents didn't, six months after training.

E. Improve attendance and GPAs for 60% and increase perception of social support for 70% of mentored youth.

F. 70% of Rancho Cielo youth will earn a high school diploma and 50% will earn a program completion certificate.

G. Reduce probation violations, problem behaviors, and involvement in crime among CYO and Rancho Cielo youth by 70%.

H. Reduce/prevent recidivism in 90% of youth in the juvenile diversion program.

Project activities that support the identified goal and objectives: Responsible staff/ Timeline partners Start Date End Date

1. Street outreach, engagement, field trips, case management. CYO Sept2022 June 2025

2. CHOICE hospital-based intervention services. Natividad Foundation Sept2022 June 2025

3. Parent Project® and facilitator training, mentoring, coaching. Partners for Peace Sept 2022 June 2025

4. Tiny Home Construction and Education program. Rancho Cielo Sept 2022 June 2025

5. Juvenile Diversion program. Salinas PD Sept2022 June 2025 Goal 3: Reduce violent crime in the Citv of Salinas.

Objectives A. Reduce the number of homicides and non-fatal shootings city-wide by 5% each year.

B. Reduce the number of youth aged 10 to 24 involved in homicides and non-fatal shootings by 5% each year.

Project activities that support the identified goal and objectives: Responsible staff/ Timeline partners Start Date End Date

1. Street and community outreach, climate checks, crisis SPD,CYO Sept 2022 June 2025 mediation.

2. All activities in Goals 1 and 2. CYO, Natividad Sept 2022 June 2025 Foundation, P4P,
Rancho Cielo
Partners For Peace
Building strong families!
Strengthening Families
Program
The Parent Project, Sr.®
Loving Solutions ®
STEP UP Youth Mentoring

BOARD OF DIRECTORS
Dana Edgull
President
Behavioral Health Service Manager II
County of Monterey Department of
Health
Children's Behavioral Health Division
Honorable Judge Vanessa
Vallarta
Vice President
Superior Court of California
David Jenkins
Past President
Financial Advisor, Merrill Lynch
Mike Nolan, CPA, CFE, CGMA
Treasurer
Partner, Hayashi Wayland
Fernanda Ocana
Secretary
Community Safety Program
Coordinator
City of Salinas, Safety Division
Sam Cunningham
Re-Ent1y Coordinator, Barrios Unidos
Albert Sanchez
Assistant Supervisor, Cal Water
Dr. John Silva
Physician and Surgeon
Soledad Correctional Training
Facility
Dr. Maria Gurrola
Department Chair for the iPnRrrmc,nr
of Social Wort< at California
To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Grant Date: February 3, 2022
This letter is being submitted to document that Partners For Peace agrees to partner on the CalVIP grant proposal being submitted by the City of Salinas.

As a part of this grant, Partners For Peace agrees to deliver twelve Parent Project intervention family education classes per year to a minimum of 120 parents/caretakers and their youth in Spanish and English and the Step Up Group Mentoring program for 25 youth ages 11-14, per fiscal year for the duration of this grant.

Families are the heart of the community. To prevent and intervene with gang activity, reduce violence in the home and community, decrease drug and alcohol use and increase school attendance and grade point averages youth need love and limits in the home. Nationally The Parent Project® is a proven intervention strategy that has served over 500,000 families throughout the United States. Locally The Parent Project has increased communication and bonding and decreased challenging or destructive behaviors in youth. The Step Up Mentoring program has consistently increased school attendance, family communication and helped youth step up and out of circumstances that limit their options and prevent them from achieving their dreams.

Partners For Peace takes the word "partners" seriously. We are proud to partner with the City of Salinas to decrease violence in the community and increase youth success in the home and community.

Sincerely,
Vicki Law
Executive Director, Partners For Peace
Mailing Address: PO Box 2473, Salinas, CA 93902 Physical Address: Silver Star Resource Center, 855 E. Laurel Drive, Bldg. H, Salinas, CA 93905 (i (831) 754-3888; www.partners4peace.org B [email protected] Natividad

FOUNDATION
Transforming health care into healing ..

To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Cohort 4 Grant Date: Thursday, February 10, 2022
This letter is being submitted to document that Natividad Medical Foundation agrees to partner on the CalVIP grant proposal being submitted by The City of Salinas.

As a part of this grant, Natividad Foundation agrees to provide CHOICE, a hospitalbased violence intervention and prevention program of Natividad's American College of Surgeons'-verified Level II Trauma Center. Since 2015, the Level II Trauma Center has provided life-saving services to more than 7,500 critically injured patients. Victims of violence at Natividad are primarily Latino (93%), male (91 %) and from the high poverty zip codes of 93905 and 93906 in Salinas.

The CHOICE program provides services to victims of violence who have been injured by gunshot wounds, stabbings and/or assaulUbeatings. CHOICE provides bilingual, bicultural Intervention Specialists who have been exposed to violence in their own lives and have the proper training to work with and serve as mentors to those who are recovering from violent injuries. Intervention Specialists, employed by Natividad Foundation, are highly trained and were born and raised in the Salinas Valley-in the same environment as the victims of crime they seek to serve. CHOICE has achieved a 99% success rate with preventing re-injury compared to a 44% re-injury rate after five years for victims of violence at hospitals without a program like CHOICE.

We look forward to partnering with The City of Salinas and BSCC to reduce gang violence n our community!
Sincerely,
Jennifer L. Williams, MA, CFRE
President & CEO
P.O. Box 4427, Salinas, CA 93912 I 1441 Constitution Blvd., Salinas, CA 93906 I Phone 1831) 755-4187 I Fax (831) 769-8678 www.natividadfoundation.org

RANCHO CIELO
Board of Directors
Susan Black, Chair
Jesse Lopez, Vice Chair
Manny Gonzalez, Secretary
Mike Zimmerman, Treasurer
Luis Alvarez
Mike Avila
Don Chapin
Janine Chicourrat
Jeff Cook
Walt Duflock
Dale Ellis
Sal Gutierrez
Dr. Shyam Karnath
Jamie Kitz
Lorri Koster
Georgina Mendoza
Clement Miller
Jorge Quezada
Chris Devers, CEO
Emeritus
Judge John M. Phillips
Ted Balestreri
Bert Cuti no, CEC, AAC, HOF, WCMC
Joanne Taylor
Mailing Address:

PO Box 6948
Salinas. CA 93912
Physical Address:
710 Old Stage Road
Salinas. CA 93908
Federal ID #77-0555859
ranchocieloyc.org
T (831) 444-3533
F (831) 444-3550
To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Cohort 4 Grant
Date: Thursday, February 10, 2022
This letter is being submitted to document that Rancho Cielo agrees to partner on the CalVIP grant proposal being
submitted by The City of Salinas
As a part of this grant, Rancho Cielo agrees to serve 30 resilient youth, aged 16-24, through the Tiny Home
Construction Training program. The Tiny Home
Construction program provides a clear pathway to selfsufficiency and away from violence for the City of Salinas's most vulnerable youth through skill development,
mentorship, and education.

Signed by,
Chris Devers
CEO
DocuSIgn Envelope ID: 3D01 EE01-3B7B-4EE2-BA4A-B23E44CD1 DA 1

COUNTY OF MONTEREY

HEAL TH DEPARTMENT
Elsa Mendoza Jimenez, Director of Health
Administration Anima l Services Behavioral Health Clinic Services Emergency Medical Services Environmental Health Public Administrator/Public Guardian Public Health To: Board of State and Community Corrections
Re: California Violence Intervention & Prevention (CalVIP) Cohort 4 Grant Date: Friday, February 11, 2022
This letter is being submitted to document that Monterey County Health Department agrees to partner on the CalVIP grant proposal being submitted by The City of Salinas As a part of this grant, Monterey County Health Department (MCHD) and as outlined in the proposal as the MCHD STRYVE program agrees to partner with the City of Salinas as the proposed funded projects contracted evaluator. MCHD staff evaluators have a decade of experience evaluating youth violence prevention projects, including supporting the City of Salinas on their most recent funded CalVIP grant. The current grant proposal submission includes several projects that are similar or complimentary to other evaluation projects staff have worked on, including the Partners for Peace Program, the Rancho Cielo Youth Campus Tiny Home construction program, and at-risk youth outreach programs.

We look forward to the opportunity to continue our partnership with the City of Salinas and supporting their important efforts to reduce youth violence in our county.

Sincerely,
Elsa Jimenez, MPH
Director of Health
Nationally Accredited for Providing Quality Healt.h Services 1-,7n Nntivirfnrf Rnnrl tnlinnc rJJ q~qni; - R~1.7,;,;.4,;nn • w,.vw mtvhrl ,.,,, Note: The top table will auto-populate based on the information entered in the sections below.

Grant Funds Match Funds Total
$1,211,556 $1,245,512 $2,457,068
$4,800 $600 $5,400
$0 $0 $0
$0 $15,000 $15,000
$1,569,301 $1,596,805 $3,166,106
$140,000 $0 $140,000
$204,796 $0 $204,796
$0 $0 $0
$0 $42,000 $42,000

10. Indirect Costs $0 $245,707 $245,707
$3,130,453 $3,145,624 $6,276,077
Required match: 100%: no less than: $3,130,453
Grant Funds Match Funds Total
$589,400 $0 $589,400
$622,156 $0 $622,156
$0 $55,751 $55,751
$0 $54,617 $54,617
$0 $23,310 $23,310
$0 $53,252 $53,252
$0 $128,637 $128,637
$0 $672,306 $672,306
$0 $134,461 $134,461
$0 $123,178 $123,178
$1,211,556 $1,245,512 $2,457,068
1b. Salaries and Benefits Narrative:
(Show as either % FTE or Hourly Rate) & Benefits
Annual salary $131,651 plus benefits and 3% annual
increases, detailed below. 67% Year 1, 100% Years 2&3.

Annual salary $141,233 plus benefits and 3% annual
increases, detailed below. 67% Year 1, 100% Years 2&3.

TOTAL
Annual salary $235,849 plus benefits and 3% annual
increases, detailed below. 5%.

Annual salary $230,384 plus benefits and 3% annual
increases, detailed below. 5%.
2022 California Violence Intervention & Prevention (CalVIP) Grant - Project Budget and Budget Narrative Contract Term: July 1, 2022 - December 31, 2025
City of Salinas
Management Analyst
SPD Commander
Name and Title
Community Outreach Officer, TBN
Name of Applicant:

1. Salaries and Benefits

6. Equipment/Fixed Assets

9. Other (Travel, Training, etc.)
TOTAL
Annual salary $62,200 plus benefits and 3% annual
increases, detailed below. 35%.

Gang Detective
Gang/crime analyst
Youth Services Officer, TBN
Chief of Police
1a. Salaries and Benefits
Annual salary $109,810 plus benefits and 3% annual
increases, detailed below. 5%.

Annual salary $219,002 plus benefits and 3% annual
increases, detailed below. 5%.

8. Financial Audit (must not exceed $25,000)
Annual salary $177,845 plus benefits and 3% annual
increases, detailed below. 15%.
$135,516 FTE annually, plus benefits and 3% annual
increases, as detailed below.

Annual salary $135,516 plus benefits and 3% annual
increases, detailed below. 20%.

Budget Line Item
Grant funds : The Community Outreach Officer will be selected from the current sworn force, and will be responsible for conducting a wide range of community policing and outreach activities focused on violence prevention and intervention. Annual salary is $131,651 (Step 5) and will increase 3% each year. This officer will start in Month 5 of Year 1 and work 100% on the grant. Total salary = $364,047, plus $225,353 in benefits. Note: Benefits for all police officers and staff differ slightly, but generally include FICA, long-term disability, life insurance, PERS retirement contribution, workers comp, and health, vision, and dental insurance for the employee or family.

The Youth Services Officer will be selected from the current sworn force, and will be responsible for developing, implementing, and maintaining a juvenile diversion program for firsttime offenders. Annual salary is $131,651 (Step 6) and will increase 3% each year. This officer will start in Month 5 of Year 1 and work 100% on the grant. Total salary = $387,689, plus $234,467 in benefits.

Match funds : The Chief of Police and Assistant Chief, supported by a Management Analyst, will devote 5% of their time to the new Community Outreach Team strategies, providing support, assistance, and liaison with CASP, the Community Safety Division, and other agencies. The Chief's 5% time over three years totals $36,235 in salary and $19,516 in benefits. The Assistant's Chief/s time totals $35,427 in salary and $19,190 in benefits. The Management Analyst's 5% time totals $16,636 in salary and $6,673 in benefits.

The Community Outreach and Youth Services Officers will work under the direction of a Sergeant, who will spend 15% of his/her time on the project, and a Commander, who will spend 5% time. They will be responsible for direct oversight of the daily activities of the officers, provide support and assistance, and attend community meetings. The Commander's 5% time totals $34,955 in salary and $18,297 in benefits. The Sergeant's time at 15% totals $82,439 in salary and $46,198 in benefits.

Support for the community outreach and juvenile diversion programs will be provided by a Gang Detective, at 20% time, and full-time equivalent of other VSTF officers. These officers work with the highest-risk youth and young adults every day and will help identify youth for participation; provide gang education and presentations to the community; identify gang trends, members, groups, targets, and networks; and implement gang prevention and intervention strategies. The Gang Detective's 20% time totals $83,342 in salary and $51,119 in benefits. The FTE of VSTF officers' time totals $416,712 in salary and $255,494 in benefits.

A Gang/Crime Analyst will devote 35% of his/her time to the project, working to identify high risk youth and young adults, identify those in their networks, conduct research to analyze trends, study factors that lead to gang involvement and victimization, keep program records, etc. The Analyst's time totals $65,136 in salary and $58,042 in benefits.

3. Health and Wellness (must not exceed 5% of total match funds)

7. Project Evaluation (must be at least 5%, but no more than 10% of total grant funds)

2. Services and Supplies

4. Professional Services or Public Agency Subcontracts

5. Non-Governmental Organization (NGO) Subcontracts
Assistant Chief
SPD Sergeant
Violence Suppression Task Force (VSTF) Officers
Grant Funds Match Funds Total
$4,800 $0 $4,800
$0 $600 $600
$4,800 $600 $5,400
Description of Professional Service(s) Grant Funds Match Funds Total $0 $0
$0 $0
3b. Health and Wellness Narrative
Description of Professional Service(s) Grant Funds Match Funds Total $0 $15,000 $15,000
$0 $15,000 $15,000
4b. Professional Services Narrative
Grant Funds Match Funds Total
$378,096 $405,600 $783,696
$667,822 $667,822 $1,335,644
$523,383 $523,383 $1,046,766
$1,569,301 $1,596,805 $3,166,106
Laptops for use by the Community Outreach and Youth Services Officers are included to enable them to access reports and information, communicate, etc., while in the field. Their cost is estimated at $2,400 each. Office supples (paper, pens) are included at $200/year.

A small portion of a current contract for Branding and Marketing services has been included; Ms. Vetter will help with program development, education materials, and marketing (e.g., logo design).

Natividad Foundation: Hospital-based violence intervention services, support, and wrap-around services will be provided to victims of violent crime.

Grant funds : Project Director (2080 hours x 0.8 FTE x $38/hour X 3 years = $189,697 plus 79.39% for fringe benefits (6% 403b, 67.23% health insurance, 3.16% Benny card,

1.42% dental insurance, 0.22% vision insurance, 1.26% life and disability). Total is $340,296), QuesGen case management software at $1,050/month x 36 months.

Match funds : Intervention Specialists (2080 hours x 2.0 FTE x $25/hour x 3 years = $312,000 plus 30% for fringe benefits (22.73% health insurance, 3.8% Benny card, dental insurance, 1.7%, vision insurance, 0.28%, life and disability (1.49%). Total is $405,600)).

Partners for Peace: Will deliver The Parent Project® parenting classes, facilitator training, and Step Up youth mentoring.

Grant funds : Salary and Benefits per year: Executive Director ($40.00 x 15 hours x 49 weeks) $29,400 + $7,662 (benefits) = $37,062. Project Manager ($28 hour x 20 hours*49 weeks) $27,440 + $5,517 (benefits) = $32,957. Office Manager/Data Entry ($19 hour x 20 hours x 49 weeks) $18,620 + $4,842 (benefits) = $23,462. Step Up Mentoring Coordinators ((1 @ $30 hours x 15 hours x 44 weeks) + (1 @ $28 hour x 10 hours x 40 weeks) + (2 @ $20 hour x 10 hours x 36 weeks)) $45,400 + $3,473 (benefits) = $48,873.

Dream Coach/Outreach Coordinator ($20 hour x 20 hours x 49 weeks) $19,600 + $1,500 (benefits) = $21,100. Benefits are 7.65% FICA and health insurance by Anthem Blue Cross. Annual total cost is $163,454 x 3 years = 490,362.

Training costs: Year 1: Parent Project training for 20 new facilitators = $36,000, Facilitator Guides ($200/each x 20 = $4,000). All years: Enrichment training for facilitators ($5,000), mentoring training for staff ($2,000). Other costs, per year: CA travel ($2,000), accounting ($200/month x 12 months=$2,400), Parent Project stipends (2 facilitators x $600/each x 12 classes = $14,400), class incentives ($250/class x 12 classes = $3,000), supplies ($3,000), equipment ($3,600 Year 1, $1,800 Years 2 and 3), Worker Comp ($4,600), phone/internet ($150/month x 12 months = $1,800), subscriptions for Zoom, etc. ($2,720), marketing costs ($2,500).

Match funds : Monterey County Behavioral Health Department, for individual and family counseling ($150,000 Year 1, $123,674 Years 2 and 3). Operating costs support from the Packard Foundation ($30,000/year) and Bauer Foundation ($25,000/year). Office space, Silver Star Resource Center ($30,000/year). Administration costs, Partners for Peace ($15,474 Year 1).

Rancho Cielo : Will offer the Tiny Homes Construction and Education Academy, providing high-risk youth with a high school education, job skills, and social services.

Grant funds : Licensed contractor/instructor to lead the instruction and building of the tiny home, FTE for 100 weeks (Year 1 for 5 months and Year 2 and 3 for 10 months a year) x $35/hour x 40 hours/week, with an annual increase of 3% = $178,701 plus benefits ($16,440 employer tax, $6,213, workers comp) = $201,354. Assistant instructor to assist with the instruction and building of the tiny home, FTE for 100 weeks x $20/hour x 40 hours/week, with an annual increase of 3% = $89,295 plus benefits ($7,951 employer tax, $5,785, workers comp) = $103,031. Building materials for five tiny homes: $26,000 for a house in 2023, $100/sq feet x 400 sq feet/home x 4 homes (in 2024 and 2025) = $160,000, total is $186,000. Tools: $16,333. Cost of moving the tiny homes: $16,665.

Match funds : John Muir Charter School salary/benefits expense for the Construction Academy; partial cost of a high school teacher to work with participants to create individualized learning plans to complete a high school diploma = $304,385. John Muir Charter School administration costs allocated to the Construction Academy = $202,333. Included are partial costs for admininstration staff (CEO, COO, Directors, Administrative Coordinator, Director of Curriculum, business office, registrars, testing coordinators, IT Director, Board of Director stipends); professional development, including new teacher traniing and teacher induction; facility rent and utilities; software licenses for the financial system, student information system, testing, and assessment; and travel, recruitment, advertising, WASC accreditation, audit, legal fees, oversight, and liability insurance. Consultants and other professional services provided by Rancho Cielo ($16,665). 2b. Services and Supplies Narrative:
see narrative below
see narrative below
Laptops
Office supplies
TOTAL
TOTAL
$2,400/each x 2 laptops
4a. Professional Services
Calculation for Expenditure
$200/year x 3 years
Partners for Peace: Parent education and Step Up
mentoring
Natividad Foundation: Hospital-based Violence
Intervention
Calculation for Expenditure
$5,000/year x 3 years
TOTAL (must not exceed 5% of Total Match Funds)
N/A.

Calculation for Expenditure
Rancho Cielo: Tiny Homes Construction and
Education Project
Description of Subcontract
Description of Services or Supplies
3a. Health and Wellness (must not exceed 5% of total match funds) Lisa Vetter, Branding/Marketing
5a. Non-Governmental Organizations (NGO) Subcontracts
Calculation for Expenditure
see narrative below
5b. Non-Governmental Organizations (NGO) Subcontracts Narrative TOTAL
2a. Services and Supplies
Description of Equipment/Fixed Asset Grant Funds Match Funds Total $140,000 $0 $140,000
$0 $0 $0
$140,000 $0 $140,000
6b. Equipment/Fixed Assets Narrative
Grant Funds Match Funds Total
$204,796 $0 $204,796
$0 $0 $0
$204,796 $0 $204,796
7b. Project Evaluation Narrative:

Grant Funds Match Funds Total
$0 $0 $0
$0 $0 $0
8b. Financial Audit Narrative:

Grant Funds Match Funds Total
$0 $30,000 $30,000
$0 $12,000 $12,000
$0 $42,000 $42,000
9b. Other (Travel, Training, etc.) Narrative:

Grant Funds Match Funds Total
$0 $245,707 $245,707
$121,156
$0 $0 $0
$149,523
$0 $245,707 $245,707
10b. Indirect Costs Narrative:

Patrol vehicles, outfitted
The Salinas Police Department estimates the Indirect Costs to be 10% of its total salary and benefits costs and will contribute these costs to the project. The total cost of police salary and benefits is $2,457,066 x .10 = $245,707.
6a. Equipment/Fixed Assets
Regardless of which option is chosen, if the amount entered in the Grant Funds column turns red, adjust it to not exceed the maximum noted just below it: TOTAL Indirect costs may be charged to grant funds by choosing either Option 1) or 2) listed below:

TOTAL (must be at least 5%, but no more than 10% of Total Grant Funds) The evaluation will be conducted by the Monterey County Health Department's STRYVE Team, at a cost of 7% of the total of all other budgeted items. The STRYVE Team has used a public health approach that focuses on prevention and intervention since being funded and trained by the CDC in 2011. Salary and benefits costs for each year are: Project Coordinator 5% of $95,146 salary plus benefits of $2,064 = $6,821; Evaluation Lead 2% $139,770 salary plus benefits of $1,158 = $3,953; Evaluation Coordinator 15% of $89,680 salary plus benefits of $5,949 = $19,401; Epidemioligist 5% x $94,123 salary plus benefits of $2042 = $6,748; and Intern 5% of $80,775 salary = $16,155. Annual cost of salaries and benefits = $159,232. Indirect @ 25% of Salaries and Benefits = $39,808. Travel for two people x two trips of $1,439 each = $5,756.

The Salinas Police Department will contibute up to $10,000/year in fuel for vehicles used by the Community Outreach, Youth Services, and VSTF Officers. The department will also contribute $4,000 per year to enable the Community Outreach and Youth Services Officers to attend training and conferences related to their new positions.

Two patrol vehicles will be purchased for the use of the Community Outreach and Youth Services Officers. Marked vehicles are necessary to enable the officers to respond to emergencies (e.g., active shooter situation, officer needs help call) while on the job. The estimate of $70,000 per vehicle is based on the recent cost of a fully-outfitted vehicle including radio, MDT, lightbar, signage, and other required equipment.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs will be charged as 5% of direct total direct project costs (excluding equipment):
1) Indirect costs will be charged as 10% of total direct salaries and wages:
$4,000/year x 3 years
TOTAL (must not exceed $25,000 in Grant Funds)
Calculation for Expense
TOTAL
$10,000/year x 3 years
Description
Program Evaluation by the Monterey County Health Department STRYVE Team 8a. Financial Audit (must not exceed $25,000 in Grant Funds) Description
10a. Indirect Costs
Description
Vehicle fuel
Training and associated travel
7a. Project Evaluation (must be at least 5%, but no more than 10% of total grant funds) Calculation for Expense
N/A
9a. Other (Travel, Training, etc.)
Calculation for Expense
2 vehicles x $70,000/each
TOTAL
City of Salinas
BSCC 821-22

Page 1 of 1 ends

APPENDIX A: CalVIP EXECUTIVE STEERING COMMITTEE ROSTER
CalVIP Executive Steering Committee - Grant Cycle from July 1, 2022 to December 31, 2025 Name Title & Organizational Affiliation From
1 Chief Andy Mills, Chair Chief of Police, City of Palm Springs & Board Member, BSCC Palm Springs
2 Stephen Lindley Teacher, Lee V. Pollard High School San Diego 3 Tina Curiel-Allen Cal Crew Program Manager, Five Keys Central Valley 4 Natasha Mejia Policy Analyst, National Institute for
Criminal Justice Reform Oakland
5 Tina Rodriguez Statewide Manager, Californians for Safety and Justice Central Valley
6 Mike McLively Senior Staff Attorney, Gifford Law Center to Prevent Gun Violence San Francisco
7 Gaynorann Siataga Community Advocate, All Islanders Gather as One San Francisco
8 Saun Hough CA Partnership Manager, Californians for
Safety and Justice Los Angeles
9 Mark Slaughter Supervising Attorney, Sacramento County Public Defender’s Office Sacramento
10 Jackie Reed CEO, Women Initiating Success Envisioned Inc. San Diego
11 Jessie Leavitt
Policy Analyst, State Bar of California &
Senior corporate Counsel, NetScout
Systems, Inc.

Oakland
12 Tim Kornegay Director, LiveFree California Los Angeles 13 Mary Roberts State of CA Retiree, Administrative Office of the Courts Oakland
14 Mona Cadena Advocacy Director, Equal Justice USA San Francisco 15 Amir Chapel Policy Analyst, National Institute for
Criminal Justice Reform Marina
16 Keith Baker Research Analyst/Co-Leader, Los Angeles
County Department of Public Health Los Angeles
City of Salinas
BSCC 821-22

Page 1 of 2 ends

APPENDIX B: Criteria for Non-Governmental Organizations Receiving BSCC Funds The California Violence Intervention and Prevention (CalVIP) Grant Program Request for Proposals (RFP) includes requirements that apply to non-governmental organizations that receive funds under this grant. All grantees are responsible for ensuring that any contracted third parties continually meet these requirements as a condition of receiving CalVIP funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives CalVIP grant funds (as either subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the CalVIP grantee;
• Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six-month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee-subcontractor fiscal agreement;
• Be a nonprofit and recognized by the Internal Revenue Service as a 501(c)(3) organization;
• Employ persons or volunteers that have a minimum of three (3) years of combined experience in implementing violence reduction strategies and have implemented these strategies within the past five (5) years;
• Be registered with the California Secretary of State’s Office; • Have an Employer Identification Number (EIN);
• Have a valid business license, if applicable;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and
• Have a physical address in the State of California. (An agent for service of process with a California address is insufficient.)
City of Salinas
BSCC 821-22

Page 2 of 2 ends

Provide your agency name and in the table list information for all contracted parties.

Grantee:

Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the 2021 CalVIP RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.

Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to any NGO that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER

STREET ADDRESS CITY STATE ZIP CODE

EMAIL ADDRESS

SIGNATURE DATE
X
Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-442, Version: 1
Federal Urban Area Security Initiative (UASI) Award Grant Acceptance Approve a Resolution authorizing the City Manager or designee to accept the Urban Area Security Initiative grant award and execute all required agreements and related documents necessary to receive the funds.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: SALINAS FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: FEDERAL URBAN AREA SECURITY INITIATIVE (UASI)

AWARD GRANT ACCEPTANCE
RECOMMENDED MOTION:

It is recommended that the City Council approve a Resolution authorizing the City Manager or designee to accept the Urban Area Security Initiative grant award and execute all required agreements and related documents necessary to receive the funds.

RECOMMENDATION:

Staff recommends that City Council approve a resolution authorizing the City Manager or designee to accept a grant award in the amount of $162,000 dollars from the Urban Area Security Initiative (UASI) to implement a project that would complete needed technology upgrades to the regional Mobile Command and Communications Vehicle (MCCV).

EXECUTIVE SUMMARY:

The Salinas Fire Department has been selected to receive the Urban Area Security Initiative grant in the amount of $162,000. The grant will allow Salinas Fire to complete needed technology upgrades to the regional Mobile Command and Communications Vehicle (MCCV) to enhance interoperable communications capabilities between the Monterey County Next Generation Emergency Network (NGEN) and the Bay Area Regional Interoperable Communications System (BARICS). The addition of an unmanned aerial platform with a specialized camera system will enhance situational awareness, common operating picture, and intelligence gathering capabilities to benefit all disciplines across many jurisdictions. The unit will continue to be made available to any jurisdiction or agency under the master mutual-aid system.

BACKGROUND:

This project seeks to fund a “refresh” of several technologies that currently exist in the unit while adding additional capabilities. Adding a multi-camera unmanned aerial platform with infrared and high-definition video transmission, along with upgrades to the current hastily deployable network and camera system, would greatly expand situational awareness and intelligence gathering capabilities for multiple disciplines in a variety of scenarios. Updating the IT network with state- Page | 2
of-the-art components and wireless technologies will help to simplify operations and maintenance of the unit while providing higher quality imagery and increased flexibility to share intelligence across disciplines, agencies, EOCs, and others. This project also replaces equipment that is at endof-life and/or no longer supported by manufacturers.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Fire Department will work with the Legal Department through the execution of all required agreements and related documents, and with the Finance Department through the acceptance of funds and during the implementation of the project.

FISCAL AND SUSTAINABILITY IMPACT:

No matching City funds are required.

ATTACHMENTS:

Resolution
Grant Application
Grant Award E-mail
Page | 1
RESOLUTION NO. (N.C.S.)
RESOLUTION ACCEPTING THE FY 2022 URBAN AREAS SECURITY INITIATIVE (UASI) GRANT AWARD IN THE AMOUNT OF $162,000 AND AUTHORIZING

EXECUTION OF ALL GRANT ACCEPTANCE DOCUMENTS
WHEREAS, the Urban Areas Security Initiative (UASI) Program provides grant funding to government entities to enhance regional terrorism preparedness in major metropolitan areas by developing integrated systems for terrorism prevention, protection, response, and recovery; and WHEREAS, the Salinas Fire Department has identified the need to upgrade the regional Mobile Command and Communications Vehicle (MCCV) to enhance interoperable communications capabilities between the Monterey County Next Generation Emergency Network (NGEN) and the Bay Area Regional Interoperable Communications System (BARICS); and WHEREAS, the Salinas Fire Department has applied for and received grant funding in the amount of $162,000; and
WHEREAS, the Salinas City Council authorizes the City Manager or his designee to accept funding in the amount of $162,000, as administered by the City, and further authorizes the signing of all grant acceptance documents; and
WHEREAS, this authorization shall include all aspects of program operation including any amendments, extensions, renewals, or further funding for this program provided funding is made available by UASI.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager or designee to accept the Urban Area Security Initiative grant award and execute all required agreements and related documents necessary to receive the funds.

PASSED AND APPROVED this 23rd day of August 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page | 2
APPROVED:
______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

From: [email protected] <[email protected]> Sent: Tuesday, June 21, 2022 12:52 PM
To: Samuel Klemek <[email protected]>
Subject: Bay Area UASI -FY19 Application - Technology Retrofitting for Regional Mobile Command and Communications Vehicle
**** Do Not Respond to This Email ****
Dear Samuel Klemek,
Thank you for your application for FY 2019 grant funding from the Bay Area UASI. We are pleased to inform you the Bay Area UASI Approval Authority has approved your project, for Technology Retrofitting for Regional Mobile Command and Communications Vehicle in FY 2019. An UASI project manager will be contacting you soon to discuss the specific award amount and next steps to follow. We look forward to working with you on this project.

Regards,
Mary Landers
Regional Grants Manager
Bay Area Urban Areas Security Initiative
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-444, Version: 1
New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 Approve a Resolution approving Contract Change Order No. 2 to Bear Electrical Solutions, Inc. for the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 in the amount of $12,238.99 and authorize the Public Works Director to execute all necessary documents related to Change Order No. 2, and authorize the Public Works Director to issue Contract Change Orders for the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 up to an additional 10% ($73,633.50) of the awarded contract price.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E, L.S., PUBLIC WORKS DIRECTOR
BY: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER

PATRICK FUNG, ASSISTANT ENGINEER
TITLE: NEW TRAFFIC SIGNAL AT EAST ALISAL STREET AND
MURPHY STREET, PROJECT NO. 9094
RECOMMENDED MOTION:

It is recommended that the City Council approve a Resolution:

1. Approving Contract Change Order No. 2 to Bear Electrical Solutions, Inc. for the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 in the amount of $12,238.99 and authorize the City Engineer to execute all necessary documents related to Change Order No. 2; and

2. Approve a Resolution authorizing an additional 10% ($73,633.50) for construction contingencies of the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094.

RECOMMENDATION:

It is recommended that City Council approve a Resolution authorizing the City Engineer to execute Contract Change Order No. 2 to Bear Electrical Solutions, Inc. for the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 in the amount of $12,238.99; and authorizing an additional 10% ($73,633.50) for construction contingencies of the New Traffic Signal at East Alisal Street and Murphy Street, CIP No. 9094.

BACKGROUND:

At its January 23, 2018 meeting, City Council approved Resolution No. 21329 adopting a Mitigated Negative Declaration (MND) and related Mitigation Monitoring and Reporting Program (MMRP) for a new Salinas Police Services Headquarters. The Traffic Impact Report for the Salinas Police Services Headquarters determined that the new police station would significantly impact the intersection of East Alisal Street and Murphy Street, in the cumulative condition. As such, the City committed to mitigating the impact to less than significant by installing a traffic signal at the intersection of East Alisal Street and Murphy Street.

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On November 9, 2021, City Council approved Resolution No. 22239 awarding a construction contract to Bear Electrical Solutions, Inc. for the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 in the amount of $736,335.00.

The project was bid with the intention that the City would purchase and furnish the traffic signal poles to save costs and time. However, when staff began to solicit quotations from vendors and plan for delivery, it became apparent that the cost savings would be minimal and more importantly that the City lacked suitable and secure storage space for multiple large traffic signal poles and mast arms, with some being up to 45 feet in length.

Contract Change Order No. 1 directed the Contractor to furnish and install all traffic signal poles and mast arms per plan at a cost of $64,435.87. Change Order No. 1 was approved within the signing authority of the City Manager in accordance with Department Policy 75-1 (Resolution No. 21528).

Department Policy 75-1, Item 3, states City Council approval and authorization is required for Contract Change Orders of more than $100,000.00, or when the cumulative total of Contract Change Orders exceeds 10% of the original contract amount. For this project, 10% of the awarded contract amount is $73,633.50 which was discussed in the contract award, Resolution No. 22239.

Staff is seeking Council approval of Contract Change Order No. 2 (CCO 2) to address a design discrepancy between the originally specified six (6) streetlight pole foundations’ anchor bolt patterns installed along the Murphy Street sidewalk as part of the Salinas Police Services Headquarters Project. CCO 2 proposes directing the Contractor to order six (6) custom base plates to fit the streetlight poles from the manufacturer to mitigate this design discrepancy. The total cost for this custom order is $12,238.99.

Below is a summary of current and proposed Contract Change Orders.

CCO No. Status Amount
Cumulative
Amount
Percentage of
Current
Contingency Used
($73,633.50)
CCO 1 Approved $ 64,435.87 $ 64,435.87 87.5%
CCO 2 Pending Approval $ 12,238.99 $ 76,674.86 104%*
*Exceeding the original 10% contingency requires City Council approval per Department Policy 75-1.

Staff is also seeking Council approval of an additional 10% construction contingency, or $73,633.50. If approved, this action will increase the total project contingency amount to $147,267.00.

Construction of the project has yet to commence which is the basis for the additional 10% construction contingency request. Due to current nationwide manufacturing and supply chain Page | 3
constraints, traffic signal cabinet and pole equipment have an estimated lead time of five to six months. It is estimated that the equipment may arrive by October 2022.

CEQA CONSIDERATION:

Categorically exempt: The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class 1), because the project proposes to improve the existing roadway intersection, crosswalks, signage, and pavement striping.

Furthermore, the project does not qualify for any of the categorical exemptions found at CEQA Guidelines Sections 15300.2, because the section is not applicable to this project.

STRATEGIC PLAN INITIATIVE:

This item relates to the Council’s Goal of “Infrastructure and Environmental Sustainability” by improving safety for pedestrians and vehicle traffic through the intersection and providing additional lighting.

DEPARTMENTAL COORDINATION:

Public Works staff coordinated the project design in conjunction with the New Police Services Headquarters. The Finance Department assisted with the funding of this project.

FISCAL AND SUSTAINABILITY IMPACT:

The total project funding for CIP 9094 is as follows:

Funding Source Budget FY
Expenditures
FY
Encumbrances
Available
Funds
2510 – MX-Transport
Safety & Inv Plan $620,445 44,787.77 48,304.12 $527,353.90 5202 - Special Const.

Assist-Bonds $829,030 $35,884.77 $793,146.22 $0.00
Balance (as of 8/8/2022) $527,353.90
Based on the current project funding balance, there are sufficient funds to approve Change Order No. 2 and authorize an additional 10% ($73,633.50) for construction contingencies.

ATTACHMENTS:

Resolution
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION APPROVING CONTRACT CHANGE ORDER NO. 2 TO BEAR

ELECTRICAL SOLUTIONS, INC FOR THE NEW TRAFFIC SIGNAL AT EAST ALISAL STREET AND MURPHY STREET, CIP NO. 9094; AND AUTHORIZING AN ADDITIONAL 10% ($73,633.50) FOR CONSTRUCTION CONTINGENCIES FOR THE

NEW TRAFFIC SIGNAL AT EAST ALISAL STREET AND MURPHY STREET, CIP NO. 9094.

WHEREAS, on January 23, 2018 the Salinas City Council approved a Resolution No. 21329 adopting a Mitigated Negative Declaration (MND) and related Mitigation Monitoring and Reporting Program (MMRP) for the new Salinas Police Services Headquarters; and WHEREAS, the Traffic Impact Report for the Salinas Police Services Headquarters determined that the new police station would significantly impact the intersection of East Alisal Street and Murphy Street, in the cumulative condition; and WHEREAS, the City committed to mitigating the impact to less than significant by installing a traffic signal at the intersection of East Alisal Street and Murphy Street; and WHEREAS, on November 9, 2021, the City Council pursuant to Resolution No. 22239 awarded a contract to Bear Electrical Solutions, Inc for the construction of the New Traffic Signal at East Alisal Street and Murphy Street, Project No. 9094 in the amount of $736,335.00; and WHEREAS, the project was initially bid excluding the traffic signal poles with the intent that the City would directly purchase and furnish the traffic signal poles; and WHEREAS, the City Manager administratively approved Contract Change Order No. 1 to Bear Electrical Solutions, Inc. directing the Contractor to furnish and install all traffic signal poles and mast arms per the approved plan at a cost of $64,435.87; and WHEREAS, the six existing streetlight foundations’ anchor bolts located along Murphy Street will not fit the specified pedestrian light poles per approved plans; and WHEREAS, staff requests the City Council’s approval of Contract Change Order No. 2, which directs the Contractor to order six custom modified base plates and streetlight poles directly from the manufacturer at an additional cost of $12,238.99; and WHEREAS, Department Policy 75-1 states City Council approval and authorization is required for Contract Change Orders of more than $100,000.00, or when the cumulative total of Contract Change Orders exceeds 10% of the original contract amount; and WHEREAS, upon approval of Contract Change Order No. 2 the initial 10% contingency will be exceeded, and therefore staff requests and recommends authorization of an additional 10%, or $73,633.50 for construction contingencies.

Page | 2
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves Contract Change Order No. 2 to Bear Electrical Solutions, Inc. for the New Traffic Signal at East Alisal Street and Murphy Street, CIP No. 9094 in the amount of $12,238.99 and authorizes the City Engineer to execute all necessary documents related to Change Order No. 2; and BE IT FURTHER RESOLVED that the Salinas City Council authorizes an additional 10% ($73,633.50) for construction contingencies for the New Traffic Signal at East Alisal Street and Murphy Street, CIP No. 9094
PASSED AND APPROVED this 23rd day of August 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-446, Version: 1
Surplus Vehicles and Equipment for Disposition
Approve a Resolution declaring vehicles and equipment surplus and authorizing their disposal through auction or recycling.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23rd, 2022
DEPARTMENT: PUBLIC WORKS, FLEET MAINTENANCE DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: RONALD PATTERSON, FLEET MANAGER
TITLE: SURPLUS VEHICLES AND EQUIPMENT FOR DISPOSAL
RECOMMENDED MOTION:

A motion to approve a resolution declaring vehicles and equipment surplus and authorizing their disposal.

RECOMMENDATION:

It is recommended that the City Council approve a resolution declaring items on the attached Surplus Vehicles and Equipment List as surplus and authorizing their disposal through auction companies by the Purchasing Division of the Finance Department.

DISCUSSION:

City Council is authorized pursuant to Salinas Municipal Code Section 12-15 to declare City vehicles and equipment no longer suitable for public use as surplus and to authorize their disposal through contracted auction services. Attached to this report is a list of vehicles and equipment that are recommended for disposal or auction.

There are three vehicles listed to be disposed of as scrap. These vehicles were deemed salvage by the insurer or parts have been removed and there is no value left. We have removed the powertrains and doors as well as other valuable components. In doing this we estimate to have approximately four to six thousand dollars in parts that we will likely need to procure in the future. We will take these and get scrap value for the chassis and receive a certificate of destruction. Any items that do not sell through the auction process shall be scrapped.

Page | 2
Year QTY Make Model Vin/Serial Auction/Scrap Unit #
2013 1 Ford Utility 1FM5K8AR9DGC73345 Scrap 325
2013 1 Dodge Charger 2C3CDXBG5DH531608 Auction 436
2007 1 Pontiac Grand Prix 2G2WP552171204757 Scrap 442
2019 1 Dodge Charger 2C3CDXKT6KH749602 Scrap 370
1994 1 Bobcat 753H 512717578 Auction 112
1990’s 1 Attachments Backhoe 310 Unk Auction None
Unk 1 Miller 200 JG046923 Auction None
Unk 1 Graphtec Cutter FC4100-130 Unk Auction None
Unk 1 Unk Reel Mower Unk Auction None
Unk 1 Ryan 544283-7410 48297 Auction None
2008 1 GMC Elgin Sweeper 1GDM7F1B28F402347 Auction 135
Unk 1 Warn Winch X9000 Unk Auction None
Unk 2 Drafting Table Unk Unk Qty 2 Auction None
Unk 2 Stihl Multiple Units Unk Qty 2 Auction None
Unk 1 Ingersoll-Rand F25L11 6622375 Auction 469
1996 1 Generac 95A04991-S 2024307 Auction 549
2002 1 Dodge Dakota 1B7GL12X92S657196 Auction 14
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

DEPARTMENT COORDINATION:

Disposal of surplus property requires staff time from Finance Purchasing Division, Police Department Vehicle Maintenance and Administration Divisions, Fire Department Vehicle Maintenance and Public Works Vehicle Maintenance Division.

Vehicle maintenance personnel must remove City equipment and decals from the vehicles. Public Works Vehicle Maintenance Division makes minor repairs on the vehicles to get them operational for better sale value. Fleet Maintenance coordinates and lists the sale with the auction companies.

STRATEGIC PLAN INITIATIVE:

Disposing of vehicles and equipment not suitable for City use supports City Council goals of “Operational Efficiencies”.

FISCAL AND SUSTAINABILITY IMPACT:

The sales of listed surplus should generate approximately $1,000 to $5,000 in revenue.

Page | 3
ATTACHMENTS:

Resolution
Surplus Vehicles and Equipment List
Pictures
RESOLUTION NO. _________(N.C.S.)

A RESOLUTION DECLARING CITY VEHICLES AND EQUIPMENT

SURPLUS AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Salinas needs to dispose of surplus vehicles and equipment no longer suitable for City use; and
WHEREAS, City Council has the authority to declare City property and equipment surplus and to authorize the disposal of such property and equipment pursuant to Section 12-15 of the Salinas Municipal Code; and
WHEREAS, utilizing auction companies is more efficient than the traditional method of annual public auction; and
WHEREAS, Vehicle Maintenance and Purchasing will determine best course of action for disposal through contracted auction companies.

NOW, THEREFORE, BE IT RESOLVED pursuant to Salinas Municipal Code section 12-15 the Salinas City Council that the items on the Surplus Vehicles and Equipment list attached to this Resolution are determined to be surplus and authorizes their disposal through auction companies by the Purchasing Officer and Vehicle Maintenance staff or their disposal as scrap.

PASSED AND APPROVED this 23rd day of August, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Year QTY Make Model Vin/Serial Auction/Scrap Unit
#
2013 1 Ford Utility 1FM5K8AR9DGC73345 Scrap 325
2013 1 Dodge Charger 2C3CDXBG5DH531608 Auction 436
2007 1 Pontiac Grand Prix 2G2WP552171204757 Scrap 442
2019 1 Dodge Charger 2C3CDXKT6KH749602 Scrap 370
1994 1 Bobcat 753H 512717578 Auction 112
1990’s 1 Attachments Backhoe 310 Unk Auction None
Unk 1 Miller 200 JG046923 Auction None
Unk 1 Graphtec Cutter FC4100-130 Unk Auction None
Unk 1 Unk Reel Mower Unk Auction None
Unk 1 Ryan 544283-7410 48297 Auction None
2008 1 GMC Elgin Sweeper 1GDM7F1B28F402347 Auction 135
Unk 1 Warn Winch X9000 Unk Auction None
Unk 2 Drafting Table Unk Unk Qty 2 Auction None
Unk 2 Stihl Multiple Units Unk Qty 2 Auction None
Unk 1 Ingersoll-Rand F25L11 6622375 Auction 469
1996 1 Gererac 95A04991-S 2024307 Auction 549
2002 1 Dodge Dakota 1B7GL12X92S657196 Auction 14

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#22-448, Version: 1
Service Agreement for purchase of playground equipment and playground repairs Approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems for the purchase of playground equipment and labor to repair playground structures at designated locations.

City of Salinas Page 1 of 1 Printed on 8/17/2022
powered by Legistar™
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: AUGUST 23, 2022
DEPARTMENT: LIBRARY & COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
TITLE: PLAYGROUND REPAIRS
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems for the purchase of playground equipment and labor to repair playground structures at designated locations.

RECOMMENDATION:

Staff recommends the City Council approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems for the purchase of parts and labor to repair playground structures at designated locations.

EXECUTIVE SUMMARY:

On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA), which provided the City of Salinas with $51,567,313 in relief funds. In September 2021, the City Council allocated ARPA funds for a number of government service projects, including $2 million dollars for playground structures, park benches and bar-be-que grills, the majority of which was to be spent in the 93905 and 93906 zip codes which were hit hardest by the COVID-19 pandemic. With the allocation, the Council Resolution called for staff to check in with the Finance Committee on these and the Public Works sidewalk/street repair allocations.

DISCUSSION:

The City of Salinas has 35 playgrounds located in parks/facilities across the City. An assessment of the playgrounds was conducted as part of the Parks, Recreation & Libraries Master Planning effort in 2017. The majority of the playgrounds were found to be in fair and/or good condition.

The playground at Williams Ranch Neighborhood Park was found to be in poor condition and in need of replacement.

In May 2022, staff provided an updated to the Finance Committee on the recommended projects identified for ARPA funding. This report included playground surfacing material system wide, Page | 2
two new playground structures at Williams Ranch and Northgate Neighborhood Parks, and tables, benches, and BBQ.

Following the Finance Committee in May, staff in conjunction with the playground manufacturing companies associated with each park, conducted an assessment to identify costs for necessary playground repairs. Across the system, we have playground apparatus from four different playground manufacturing companies including Landscape Structures, Miracle Playsystems, Playcraft and Play World.

The City has Miracle Playsystem playgrounds in twelve (12) parks. Staff has received quotes for equipment/labor to repair broken equipment in the amount of $165,128.09. A breakdown by park is included below:

Park City Council District Repair Costs
Claremont Manor Neighborhood
Park
3 $74,572.94 *
Clay Street Play Lot 3 $ 5,794.71
El Dorado Park 6 $16,050.00
Laurel Heights Neighborhood
Park
4 $ 7,589.40
Laurel Neighborhood Park 5 $ 7,996.84
Laurelwood Neighborhood Park 5 $10,136.98
Maple Play Lot 3 No repairs identified
Mission Park 3 $ 5,362.057
Northgate Tot Lot 5 $13,151.63
Santa Rita Neighborhood Park 5 $13,052.09
Soto Square 5 $ 5,096.37
Woodside Neighborhood Park 3 $ 6,324.56
The repair costs for Claremont Park include the demo and installation of a new component to replace the structure with a broken slide that is a significant safety hazard. One of the playground structures at this location is obsolete (over 35 years old) and can no longer be serviced for a variety of safety concerns.

The repairs to these playgrounds are considered sole source as other playground manufacturing companies’ equipment is not compatible with Miracle Playsystems playgrounds. Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment in the amount of more than $30,000 with one vendor requires City Council authorization.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Page | 3
The playground repairs are consistent with the City Council Goals of:
 Youth and Seniors
FISCAL AND SUSTAINABILITY IMPACT:

Funds are appropriated and available in account 3911.55.8171.

ATTACHMENTS:

Resolution
Agreement with Miracle Playsystems
RESOLUTION NO. _____________________(N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN

AGREEMENT WITH MIRACLE PLAYSYSTEMS FOR THE PURCHASE OF PLAYGROUND

EQUIPMENT AND LABOR TO REPAIR PLAYGROUND STRUCTURES AT DESIGNATED

LOCATIONS
WHEREAS, on March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) which provided the City of Salinas with $51,567,313 in relief funds; and WHEREAS, on September 1, 2021, the City Council allocated ARPA funds for a number of governmental service projects, including $2 million dollars for playground structures, park benches and bar-be-que grills, the majority of which was to be spent in the 93905 and 93906 zip codes; and WHEREAS, Miracle Playsystems has evaluated the existing twelve (12) Miracle playgrounds and provided quotes for equipment and labor for necessary repairs totaling $165,128.09; and NOW THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL that the City Manager of Salinas is authorized to enter in to an Agreement with Miracle Playsystems for the Purchase of playground equipment and labor to repair playground structures at designated locations.

PASSED AND ADOPTED this 23rd day of August, 2022 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
________________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. January 2021 Page 1 of 6
Miracle Playsystems, Inc
August 2022

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND MIRACLE PLAYSYSTEMS, INC

PLAYGROUND REPAIRS
THIS AGREEMENT is executed this ____ day of ___________, 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Miracle Playsystems, Inc., a California Stock Corporation (Hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Playground equipment and labor to repair designated playgrounds. The scope of work is further discussed in Attachment B.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence ____ day of ___________, 2022 and shall be completed by ____ day of ___________, 2023, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, One Hundred Sixty-Five Thousand One Hundred TwentyEight And Nine Hundredths Dollars ($165,128.09), as more fully described in Attachment B.

Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and Agreement for Services v. January 2021 Page 2 of 6
Miracle Playsystems, Inc
August 2022
indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

Agreement for Services v. January 2021 Page 3 of 6
Miracle Playsystems, Inc
August 2022

CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. January 2021 Page 4 of 6
Miracle Playsystems, Inc
August 2022
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf Agreement for Services v. January 2021 Page 5 of 6
Miracle Playsystems, Inc
August 2022
of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. January 2021 Page 6 of 6
Miracle Playsystems, Inc
August 2022
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 5/24/2022
Job Number: 22-0636
Job: Claremont Manor Park
Quote Name: Quote-22-0636-Claremont Manor Park
Quote Number: Q-03249
Prepared by:

JeanTyan
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $5,949.00
Freight: $318.00
Estimated Tax: $185.43
Total: $6,452.43
Miracle *** ADD FREIGHT & LAST P/N
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
MREC PARTS 987145BR - Miracle Step; KC
Transfer Point; Bottom; Color = BR
2 $224.00 $448.00 $41.44
MREC PARTS HW982682-1 - Miracle Hardware
Package 718-965 L1/1 (Transfer
Point)
1 $35.00 $35.00 $3.25
MREC PARTS HW988056-1 - Miracle Hardware
Package 714-965-9 L1/1
1 $18.00 $18.00 $1.67
MREC PARTS 996720TYW - Miracle Handrail
714-959-59; Color = TYW
1 $190.00 $190.00 $17.58
MREC PARTS 713248 - Miracle Parts Carton Stairs 1 $151.00 $151.00 $13.98 MREC PARTS 996793TYW - Miracle Handrail
714-993-59; Color = TYW
2 $191.00 $382.00 $35.34
MREC PARTS 713248 - Miracle Parts Carton Stairs 1 $151.00 $151.00 $13.98 MREC PARTS 713213TYW - Miracle Enclosure
Assembly - Transfer Point; Color =
TYW
1 $565.00 $565.00 $52.27
MREC PARTS 713009 - Miracle Parts Carton Panels 1 $64.00 $64.00 $5.92 Claremont Manor Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Page 1 of 4 ends

Salinas City CouncilAugust 23, 2022

Salinas City Council
August 23, 2022