Agenda Packet — Salinas City Council, June 13, 2023 (part 10 of 10)

Appendix C – City of Salinas Pedestrian Safety Enhancement Devises Policy Page C -1 City of Salinas Neighborhood Traffic Management Program November 2008
APPENDIX C – CITY OF SALINAS PEDESTRIAN SAFETY

ENHANCEMENT DEVISES POLICY
For reference, this appendix presents the City of Salinas Pedestrian Safety Enhancement Devises Policy near schools.

Exhibit A
The City of Salinas
Pedestrian Safety Enhancement Devices Policy
Policy adopted on ___________________________. Resolution No. ___________________ The Manual of Uniform Traffic Control Devices states that “…uniformity means treating similar situations in a similar way. The use of uniform traffic control devices does not, in itself, constitute uniformity. A standard device used where it is not appropriate is as objectionable as a nonstandard device; in fact, this may be worse, because such misuse might result in disrespect at those locations where the device is needed and appropriate.” To be consistent with appropriate use of traffic control devices and in response to increasing requests for traffic safety enhancements at school locations, the City has approved policy with criteria for when to install Pedestrian Safety Enhancements on City Streets. More specifically, this policy restricts the installation of these enhancements to specific locations at school zones only. The specific safety enhancement installations that are governed by this policy are:
1) High visibility crosswalks with an integrated Pedestrian LOOK pavement/sidewalk marking,
2) In-Street Pedestrian Crossing Sign
The City of Salinas is committed to the installation of the appropriate and the required traffic control devices on City Streets, including locations along school zones. However, the effectiveness of these and any traffic control device requires an appropriate amount of enforcement for violators of the control devices and appropriate education for users of these devices (motorists, pedestrians and bicyclists). Without appropriate enforcement and education, any installation of traffic control devices will not be as effective.

In response to budget constraints that prevent more frequent enforcement of traffic control devices at school zones, the City will consider the installation of traffic safety enhancements at school zones. This policy will provide the criteria for the use of a High Visibility Crosswalk and an integrated Pedestrian “LOOK” sign at school zones and the In-Street Pedestrian Crossing Sign. These enhancements supports pedestrian crossings at school zones.

I. Application. In order to receive consideration under this policy, an applicant must submit a written request to the City of Salinas Development and Engineering Services Department, ATTN: Traffic Section, 200 Lincoln Avenue, Salinas, California 93901. A letter from the School and the School District must accompany the request stating the school’s and the district’s concurrence with the request.

II. Consideration. Effective on the adoption of this policy, requests for High Visibility Crosswalks and the integrated Pedestrian LOOK Sign shall be subject to the following criteria:

1. School Zone Criteria. Said Pedestrian Safety Enhancement Devices will be located at an existing school crosswalk adjacent to the school property, and along the suggested route to school; and

2. No installations at Controlled Intersections. Said Pedestrian Safety Enhancement Devices shall not be installed at intersections where ALL WAY STOPS or a Traffic Signal is already present; and

3. Installation only on two lane streets. Said Pedestrian Safety Enhancement Devices shall only be installed on two-lane streets. (Existing studies support installation on two-lane streets but results are mixed on multi-lane streets. It is not clear if these crosswalks increase yielding of motor vehicles to pedestrians on multi-lane streets); and

4. School Pedestrian Warrant.
a) At least 40 school pedestrians are crossing the uncontrolled street during each of any two hours (not necessarily consecutive) of a normal school day; and b) The vehicle volume through the crossing exceeds 500 vehicles per hour during the same hour the students are going to and/or from school during normal school hours; or
c) The number of pedestrians that are crossing the uncontrolled street in 4.a multiplied by the vehicle volume through the crossing during the same hour students are going to and/or from school during normal school hours exceeds 32,000.

This Policy provides a technically-based and uniform process for the recommendation of the above Pedestrian Safety Enhancements. However, each location requested for high visibility crosswalk will have its unique characteristics that may not be addressed by these criteria.

Other criteria that may have to be considered include unique street configuration, sight visibility requirements, other heavy uses of the street that are not school related, and other equally important considerations.

The decision to use a particular traffic control device at a particular location should be made on the basis of either an engineering study or the application of engineering judgment. Thus while the MUTCD, the California Supplement or this Policy provides standards, guidance or options for design and application of a traffic control device, the MUTCD, California Supplement or this Policy should not be considered a substitute for sound engineering judgment.

At the City Engineer’s discretion, traffic studies may be conducted to examine other considerations not part of this Policy’s criteria. Results of these studies may become the basis to support or oppose recommendation resulting from previously considered criteria.

III. Commission Consideration City staff will bring its recommendation to the Traffic and Transportation Commission (T&TC). The meeting of the T&TC provides a public forum for the applicant or any impacted party to support or protest City staff’s recommendation. The Traffic and Transportation Commission may recommend approval or denial of the applicant’s request based on the criteria above for these Pedestrian Safety Enhancement Devices.

IV. Council Consideration. The City Council makes the final decision regarding the request for a school high visibility crosswalk. The meeting of the City Council provides another public forum to appeal decisions of the T&TC made following the application of this policy.

I:\PWTra\Reports to Traffic and Transportation Commission\Crossing guards and other School Issues\School Traffic Safety Enhancements Policy-HVC and PLOOK Sign.doc
Exhibit C
I:\PWTra\Reports to Traffic and Transportation Commission\Crossing guards and other School Issues\University Park\T&TC 07 0510 RPT EnhancedXwalkUniversity.doc Appendix D – City of Salinas Primary Fire Response Routes Page D -1 City of Salinas Neighborhood Traffic Management Program November 2008
APPENDIX D – CITY OF SALINAS PRIMARY FIRE RESPONSE
ROUTES
For reference, this appendix presents the City of Salinas Primary Fire Response Routes figure. #*
#*
#*
#*
#*
#*

N MAIN ST

ABBOTT ST

E BORONDA RD

E ALISAL ST

JOHN ST

N DAVIS RD

E LAUREL DR

TOWT ST

E MARKET ST

WILLIAMS RD

N SANBORN RD

DAVIS RD

PAJARO ST

NATIVIDAD RD

W ALISAL ST

E ALVIN DR

RIDER AVE

RIKER ST

W BLANCO RD

WORK ST

W ACACIA ST

E BLANCO RD

W ROSSI ST

E ROMIE LN

CENTRAL AVE

FREEDOM PKY

CONSTITUTION BLVD

W MARKET ST

HARKINS RD

S SANBORN RD

SHERWOOD DR

MARYAL DR

RUSSELL RD

HARDEN PKWY

CHAPARRAL ST

N MADEIRA AVE

GARNER AVE

DEL MONTE AVE

ALISAL ST

CALIFORNIA ST

W LAUREL DR

KERN ST

MOFFETT ST

LARKIN ST

PALMA DR

TYLER ST

SAN JUAN GRADE RD

MAPLE ST

IVERSON ST

BARDIN RD

NAVAJO DR

AIRPORT BLVD

SAN MIGUEL AVE

EL DORADO DR

RICO ST

VILLA ST

MCKINNON ST

NANTUCKET BLVD INDEPENDENCE BLVD

CLAY ST
N 1ST ST

IRIS DR

MAIN ST

FRONT ST

LINWOOD DR

CIRCLE DR

VICTOR ST

SALINAS ST

MONTEREY ST

LINCOLN AVE

FREEDOM PKWY

E BERNAL DR

ELVEE DR

PESCADERO DR

UNIVERSITY AVE

S MAIN ST

PALOMA AVE

CAPITOL ST

VAN BUREN AVE

BUCKHORN DR

W CURTIS ST

VERTIN AVE

MONTE BELLA BLVD

E ACACIA ST

TERVEN AVE

GRIFFIN ST

QUILLA ST

MADRID ST

ARCADIA WAY

KLAMATH DR

BRUNKEN AVE

NACIONAL ST

W ALVIN DR

CHEROKEE DR

SCHILLING PL

SKYWAY BLVD

CASENTINI ST

BEACON HILL DR

LOS COCHES AVE

ACOSTA PLZ

W ROMIE LN

E BOLIVAR ST

FAIRVIEW AVE

DAYTON ST

ST EDWARDS AVE

NISSEN RD

LAS CASITAS DR

PIAZZA DR

SYCAMORE RD

CLARK ST

LITTLE RIVER DR

SWANER AVE

CHARDONNAY DR

HOMESTEAD AVE

EISENHOWER ST

PALERMO DR

BORONDA RD

LESLIE DR

AUTO CENTER CIR

POST DR

S WOOD ST

BRIDGE ST

LEXINGTON DR

EMERALD DR
SUN ST

ALAMEDA AVE

TUSCANY BLVD

ADAMS ST

HANSEN ST

BURTON AVE

WESTMINSTER DR

PENNSYLVANIA DR

LOS OLIVOS DR

BROADWAY DR

S HEBBRON AVE

DECLARATION ST

CLEVELAND AVE

JOHNSON AVE

WESTRIDGE PKWY

SPICER ST

N N DAVIS RD

INGLEWOOD ST

RIANDA CIR

VICTORIA AVE

LUTHER WAY

S MAIN ST

ELVEE DR

E MARKET ST

CHEROKEE DR
City of Salinas
Primary Fire Response Routes I:\InfoSys\GIS_Projects\Public_Works\Traffic\FireRoutes\FireResponseRoutes.mxd N
0 0.25 0.5 Miles
City of Salinas
Information Systems
Station 1
Station 3
Station 4
Station 5
Station 2
Station 6
Major Arterial
Salinas City Limits
Minor Arterial
Collector
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-365, Version: 1
2023-2024 Prioritization of Restriping Projects
Approve a Resolution approving the 2023-2024 Prioritization of Restriping Projects.

City of Salinas Page 1 of 1 Printed on 6/8/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: ANDREW EASTERLING, TRAFFIC ENGINEER
TITLE: 2023-2024 PRIORITIZATION OF RESTRIPING PROJECTS
RECOMMENDED MOTION:

A motion to approve the 2023-2024 Prioritization of Restriping Projects.

EXECUTIVE SUMMARY:

Several service requests to restripe roads have been received from Salinas residents. The number of requests exceed the City’s budgeted resources, and there is therefore a need to prioritize restriping requests. Staff has developed a prioritization of the requested streets. The Council is requested to review and provide feedback on the proposed 2023-2024 Prioritization of Restriping Projects. Staff recommends the approval of the 2023-2024 Prioritization of Restriping Projects.

The Council may choose to recommend changes to the Prioritization of Restriping Projects.

BACKGROUND:

Most thermoplastic pavement markings have an upper limit life expectancy of (six) 6 to (nine) 9 years depending on weather and traffic conditions. Historically, the City replaced pavement markings whenever a road was resurfaced, which traditionally occurred at a similar frequency.

However, the City has not been able to perform pavement maintenance on all of its streets within this time frame and some streets now have faded pavement markings. The City has received several requests to restripe roads and the number of requests exceeds the City’s budgeted resources. There is therefore a need to prioritize restriping requests.

The City’s street maintenance crews can perform minor restriping work, but for larger projects the City cannot restripe entire streets using its own work forces and must contract the work out. On October 22, 2019, the City awarded an On-Call Services for Traffic Control Devices Contract to Chrisp Company via Resolution No. 21722. Unit prices for restriping work were competitively bid and using this contract the estimated cost to restripe a road can vary between roughly $6 to $28 per linear feet (LF) depending on the number of lanes and legends on any given roadway.

As of December 31, 2022, numerous restriping requests have been submitted to the City. Two segments were screened out where pavement work was planned, including East Romie Lane and Page | 2
Boronda Road, and of the remaining service requests sixteen (16) road segments were requested for restriping and do not have any planned pavement work. Based on the On-Call Services Contract pricing, staff estimates the total costs to restripe all sixteen (16) of these facilities is roughly $715,000.00. The City’s anticipated restriping budget (CIP 9081-66.4000) for FY 23-24 is $200,000, including soft costs. Staff estimates the City can restripe at least five (5) segments within the anticipated budget depending on the length and complexity of the individual restriping projects.

Additionally, staff recommends retaining roughly $30,000 in the account, which will provide resources to respond to smaller service requests, such as crosswalks, through the end of the fiscal year.

The City has no established prioritization policy for restriping projects and staff is recommending that the 2023-2024 Prioritization of Restriping Projects are based on staffs’ opinion of needs and budgetary constraints. On small two-lane, two-way roads centerlines are not always required by the Manual on Uniform Traffic Control Devices (MUTCD), the City’s standard for pavement markings. The City previously installed centerlines on Maple Street, Rider Avenue, and Schilling Place, however these roads do not require centerline markings based on the MUTCD.

Consequently, with a finite amount of funding and a growing list of roads which need to be restriped, staff is recommending these roads be prioritized last.

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Table 1: 2023-2024 Prioritization of Restriping Projects Recommended
Priority
Ranking
Segment Limits Length
(LF)
Total
Estimate Notes
1 Independence
Boulevard
E Boronda Road to
Nantucket Boulevard 1,875 $51,243.79 Original request stated in front of school 2 East Market Street Front Street to Sherwood
Drive 2,549 $30,068.86 3 service requests
3 West Romie Lane South Main Street to
Padre Drive 1,071 $19,135.55
4 Terven Avenue Sanborn Place to Airport
Boulevard 2,064 $10,068.48
5 Riker Street at Clay
Street Intersection approaches N/A $7,422.00 Original request is about intersection 6 West Rossi Street South Davis Road to
South Main Street 1,071 $135,670.32
7 Harkins Road Hansen Street to
Southernly City Limits 7,550 $96,394.68
8 El Dorado Drive Harden Parkway to
Mendocino Drive 4,074 $64,582.62 Original request between Calaveras and Mendocino 9 North Main Street Boronda Road to Russell
Road 4,690 $155,919.54
10 Williams Road Old Stage Road to East
Boronda Road 3,117 $30,484.92
11 Old Stage Road Williams Road to 900
Block 7,632 $40,354.08
12 East Alisal Street Griffin Street to Work
Street 17,160 $33,615.42 Original request is about faded bike lane 13 Schilling Place Harkins Road to Eden
Street 2,970 $10,479.60
Original request is WB
approach. The centerline is
not warranted per MUTCD
14 Towt Street East Alisal Street to East
Market Street 1,609 $12,846.36
15 Rider Avenue Del Monte Avenue to
Mimbrera Way 1,550 $9,326.64 Centerline is not warranted per MUTCD 16 Maple Street South Main Street to
Pajaro Street 3,156 $7,698.67
Parking tees and centerline
are not warranted per
MUTCD
Subtotal (1-5) $117,938.68
Estimated Remaining Balances (Reserves) $32,061.32
Subtotal (6-16) $597,372.85
Total Requests $715,311.53
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Table 2: Relevant Traffic Data
Segment Limits ADT
Fatal +
Injury
Collisions
(2021-
2022)
Collision Rate
(Fatal + Injury
per million
vehicle miles)
Pavement
Condition
Index (2020)
Independence
Boulevard
East Boronda Road to Nantucket
Boulevard 7,464 2 2.07 35-37
East Market Street Front Street to Sherwood Drive 22,984 0 0.00 77 West Romie Lane South Main Street to Padre
Drive 10,817 0 0.00 35
Terven Avenue Sanborn Place to Airport
Boulevard 16,633 5 2.11 53
Riker Street at
Clay Street Intersection approaches N/A 1 N/A 48
West Rossi Street South Davis Road to South Main
Street 28,134 11 0.96 40-50
Harkins Road Hansen Street to Southernly City
Limits 7,550* 4 1.46 40-59
El Dorado Drive Harden Parkway to Mendocino
Drive 4,074 2 3.46 31
North Main Street Boronda Road to Russell Road 11,764 34 8.91 74 Williams Road Old Stage Road to East Boronda
Road 3,117 7 6.74 29
Old Stage Road Williams Road to 900 Block 7,632 4 N/A 33 East Alisal Street Griffin Street to Work Street 17,160* 2 2.64 67 Schilling Place Harkins Road to Eden Street 2,970* 0 0.00 58 Towt Street East Alisal Street to East Market
Street 4,120 1 2.18 80
Rider Avenue Del Monte Avenue to Mimbrera
Way 3,871 4 9.64 25
Maple Street South Main Street to Pajaro
Street 3,156 0 0.00 40
*ADT approximated from peak hour count, and K=0.10
Staff recommends retaining roughly $30,000 in the CIP account to be able to respond to smaller service requests, such as crosswalks, through the end of the fiscal year. Once the allotted budget has been depleted, the backlogged restriping service requests will be held until resources become available or until the next re-prioritization recommendation.

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TRAFFIC AND TRANSPORTATION COMMISSION:

The 2023-24 Prioritization of Restriping Projects was presented to the Traffic and Transportation Commission at its May 11, 2023 meeting. The Commission voted (3-3) on an alternative motion to recommend staff evaluate and measure restriping needs for every City street and provide a full report to the Commission.

There is not a well establish engineering method for measuring restriping needs, however there are several recognized methods for measuring pavement markings’ retro-reflectivity. These techniques can be timing consuming and cost prohibitive. The City has nearly 300 centerline miles of roads to maintain, and with a relatively small restriping budget, the estimated cost for surveying City streets would exceed the annual budget and leave no funding available for actual restriping work. Therefore, staff recommends the 2023-24 Prioritization of Restriping Projects based on the service requests received from residents, without a City-wide retro-reflectivity survey. Staff notes that the pavement condition index (PCI) score provides a measurement for the pavement condition and therefor the PCI score may provide some indication of striping conditions.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The 2023-2024 Prioritization of Restriping Projects supports the Council’s goals of “Infrastructure and Environmental Sustainability” and “Public Safety”.

DEPARTMENTAL COORDINATION:

The Public Works Department and Finance Department manage the project accounting. The Public Works Department manages construction contract, inspection, and final acceptance of construction projects.

FISCAL AND SUSTAINABILITY IMPACT:

There is no impact to the General Fund. The City’s anticipated restriping budget, CIP Account 5800.50.9081-66.4000 is anticipated for $200,000, leaving approximately $150,000 for restriping work for fiscal year 2023-2024. The CIP account is funded using SB1 Maintenance and Rehab funds. The 2023-2024 Prioritization of Restriping Projects establishes the priority ranking of projects. Once the first projects are completed and final costs are known, and if remaining resources are available, staff will work on the next highest scoring project until the budget is depleted. If the next highest priority project cannot be completed with remaining funds, but lower priority projects can be completed within the remaining budget, staff recommends treating the lower priority project in order to maximize the use of available funds.

ATTACHMENTS:

Resolution
Attachment 1: Current Conditions Photos
RESOLUTION No. _______ (N.C.S.)
A RESOLUTION TO APPROVE THE 2023-2024 PRIORITIZATION OF RESTRIPING

PROJECTS
WHEREAS, several service requests to restripe roads have been received from Salinas residents; and
WHEREAS, the number of requests exceed the City’s budgeted resources, and there is therefore a need to prioritize restriping requests; and WHEREAS, the Council is requested to review and provide feedback on the proposed 2023-2024 Prioritization of Restriping Projects; and
WHEREAS, the Traffic and Transportation Commission voted (3-3) on an alternative motion to recommend staff evaluate and measure restriping needs for every City street and provide a full report to the Commission; and
WHEREAS, staff recommends the 2023-24 Prioritization of Restriping Projects based on the service requests received from residents, without a City-wide retro-reflectivity survey; and WHEREAS, the Council may choose to recommend changes to the Prioritization of Restriping Projects; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL approves the 2023-2024 Prioritization of Restriping Projects.

PASSED AND APPROVED this 13th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_________________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Attachment 1: Current Conditions Photos
Independence Boulevard between East Boronda Road and Nantucket Boulevard Independence Blvd between E Boronda Rd and Danbury St
Independence Blvd S/O E Boronda Rd
Independence Blvd N/O Danbury St
Independence Blvd S/O Danbury St
East Market St/Front St between Front Street and Sherwood Dr E Market St Northbound
E Market St Southbound
E Market St at Front St
West Romie Lane between South Main Street and Padre Drive W Romie Ln at S Main St
W Romie Ln Westbound
W Romie Ln between S Main St and Padre Dr
W Romie Ln at Padre Dr
Terven Avenue between Sanborn Place and Airport Boulevard Terven Ave E/O Sanborn Pl
Terven Ave W/O Vertin Ave
Terven Ave E/O Vertin Ave
Terven Ave W/O Airport Blvd
Riker Street at Clay Street
Riker St at Clay St Stop Approach
Riker St at Clay St
Riker St at Clay St Eastbound
Riker St at Clay St Northbound
West Rossi Street between North Davis Road and North Main Street W Rossi St W/O S Main St
W Rossi St E/O Martella St
W Rossi St at Rico St
W Rossi St E/O Powell St
W Rossi St E/O Quail Run Cir
Harkins Road between Hansen Street and Southernly City Limits Harkins Rd at Hansen St
Harkins Rd between Hansen St and Abbott St
Harkins Rd S/O Abbott St
Harkins Rd at Burton St
El Dorado Drive between Harden Parkway and Mendocino Drive El Dorado Dr at Calaveras Dr
El Dorado Dr between Napa Wy and Mendocino Dr
El Dorado Dr at Mendocino Dr
El Dorado Dr N/O Calaveras Dr
North Main Street between Boronda Road and Russell Road N Main St at Bolivar Dr
N Main St between Boronda Rd and Bolivar Dr
N Main St N/O Bolivar St
N Main St S/O Russell Rd
Williams Road between Old Stage Road and E Boronda Road Williams Rd at Old Stage Rd
Williams Rd between E Boronda Rd and Old Stage Rd
Williams Rd between E Boronda Rd and Old Stage Rd
Williams Rd between E/O E Boronda Rd
Old Stage Road between Williams Road and 900 Block
Old Stage Rd N/O Williams Rd
Old Stage Road N/O Williams Rd
Old Stage Rd 900 Block
Old Stage Rd 900 Block
East Alisal Street between Griffin Street and Work Street E Alisal St at Work St
E Alisal St E/O Work St
E Alisal St between Work St and Griffin St
Schilling Place between Hansen Street/Harkins Road and Eden Street Schilling St at Harkins Rd
Schilling Pl E/O Harkins Rd
Schilling Pl between Harkins Rd and Eden St
Schilling Pl W/O Eden St
Towt Street between East Alisal Street and East Market Street Towt St N/O E Alisal St
Towt St at Second Ave
Towt St N/O E Alisal St
Towt St S/O E Market St
Rider Avenue between Mimbrera Way and Del Monte Ave
Rider Ave at Del Monte Ave
Rider Ave between Del Monte Ave and Mimbrera Wy
Rider Ave W/O Mimbrera Way
Rider Ave E/O Amarillo Wy
Maple Street between South Main Street and Pajaro Street Maple St at Pajaro St
Maple St W/O Pajaro St
Maple St E/O S Main St
Maple St at S Main St
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-374, Version: 1
City Hall Emergency Roof Repair, Project No. 8170
Approve a Resolution approving Contract Change Order No. 1 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170 in the amount of $412,031.00 plus an additional 20% for construction contingency in the amount of $129,254.20; authorize the City Manager to execute all necessary documents; and authorize expenditure cost for all professional emergency moving, Information Technology changes and unforeseen moving/transition expenses in an amount not to exceed $100,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: CITY HALL EMERGENCY ROOF REPAIR, PROJECT NO. 8170 RECOMMENDED MOTION:

A motion to approve a Resolution to:
1) Approve Contract Change Order No. 1 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170 In the amount of $412,031.00 and authorize the City Manager to execute all necessary documents related to Contract Change Order No. 1; and
2) Authorize 20% of the new contract amount for construction contingencies ($211,660.40) for the City Hall Emergency Roof Repair, Project No. 8170; and 3) Authorize expenditure cost for all professional emergency moving, Information Technology changes and unforeseen moving/transition expenses relating to the Emergency Roof Project in an amount not to exceed $100,000.

EXECUTIVE SUMMARY:

On April 4, 2023, City Council approved Resolution No. 22627 awarding an emergency construction contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170 in the amount of $646,271.00. Following the execution of the agreement and during the pre-construction phase, the Contractor discovered that the existing asbestos-containing fireproofing spray below the roof deck was friable and would be disturbed during emergency roof repair activities, creating a potential hazard to staff below the first-floor roof. The Contractor recommended for the asbestos fireproofing located above the first floor of City Hall be abated prior to construction activities. Contract Change Order No. 1 for the abatement of asbestos within City Hall in the amount of $412,031.00 is above the authorized 15% construction contingency of $96,941.00 and requires Council approval, per Policy 75-1.

BACKGROUND:

Page | 2
The contract was awarded to resolve the immediate need for repair of roof leaks causing damage to staff and equipment within City Hall. It was intended to move forward prior to abatement and other building improvements. However, following contract execution and during pre-construction project discussions, the Contractor discovered that the existing asbestos-containing fireproofing material below the roof deck was friable and would be disturbed during emergency roof repair activities, creating a potential hazard to staff below the first-floor roof. The Contractor recommended for the asbestos fireproofing material within the first floor of City Hall be abated prior to emergency roof repair work.

Contract Change Order No. 1 (CCO1) directs the Contractor to perform asbestos abatement necessary within the first floor of City Hall to safely perform roof repairs thereafter in the amount of $412,031.00. The scope of work for Change Order No. 1 includes removal and disposal of approximately 9,890 SF of asbestos fireproofing material, 13,400 SF of carpet, floor tiles, and asbestos containing mastic under full containment and negative pressure. Removal and disposal of all materials shall comply with all applicable codes, ordinances, rules, regulations, orders, and other legal requirements of local, state, and federal agencies such as Federal Occupational Safety and Health Administration (OSHA), California OSHA (Cal/OSHA), the United States Environmental Protection Agency (EPA), and the Monterey Bay Air Resources District (MBARD).

Department Policy 75-1, Item 3, requires City Council approval for issuance of contract change orders of more than $100,000.00, or when the cumulative total of Contract Change Orders exceeds 10% of the original contract amount. At contract award, 15% of the contract amount was authorized for construction contingencies per Resolution No. 22627 for an amount of $96,941.00.

However, this amount of authorized contingency is insufficient to cover CCO 1 of $412,031.00.

Staff is seeking Council approval of Contract Change Order No. 1 to address potential hazard from disturbance of existing asbestos materials by the emergency roof repair activities in the amount of $412,031.00 and approval of an additional 20% construction contingencies of the new contract amount, $211,660.40 for construction contingencies. If approved, the new contract amount will be$1,058.302.00 with CCO1 and the new total not to exceed amount for construction will be $1,269,962.40. The net change in overall authorized amount is $526,750.75. See Table 1 below for a breakdown.

Table 1 – Construction Cost Request Breakdown
$ 646,271.00
$ 96,940.65
$ 743,211.65
$ 412,031.00
$ 1,058,302.00
$ 211,660.40
$ 526,750.75
$ 1,269,962.40
Original Contract Amount:

Oringinal 15% Contingency Amount:

Council Resolution 22627 Authorized Amount
Contract Change Order No. 1
New Contract Amount With CCO1
New 20% Construction Contingency Request
Additional Not to Exceed (CCO1 and 20% Contingencies)
New Total Contract Not to Exceed Amount
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Construction of the project has yet to commence, and the additional asbestos abatement scope is the basis for the additional 20% contingency request.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15301).

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.

DEPARTMENTAL COORDINATION:

The Public Works Department is collaborating with Legal, Administration and Finance Departments. Abatement of asbestos materials will require relocation of City Hall staff and this effort is requiring coordination with Human Resources, Administration and Library and Community Services.

FISCAL AND SUSTAINABILITY IMPACT:

There are sufficient funds within the project CIP 8170 to approve Contract Change Order No. 1, $412,031.00, authorize an additional 20% of the new contract amount, $211,660.40 for construction contingencies, and authorize expenditure cost for all professional emergency moving, Information Technology changes and unforeseen moving/transition expenses relating to the Emergency Roofing Project in an amount not to exceed $100,000.

ATTACHMENTS:

Resolution
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING APPROVAL OF CONTRACT CHANGE ORDER NO. 1 FOR THE CITY HALL EMERGENCY ROOF REPAIR AND AUTHORIZING 20% OF THE NEW CONTRACT AMOUNT FOR CONSTRUCTION CONTINGENCIES AND AN AMOUNT NOT TO EXCEED $100,000 FOR ALL PROFESSIONAL

EMERGENCY MOVING, INFORMATION TECHNOLOGY CHANGES AND

UNFORESEEN MOVING/TRANSITION EXPENSES RELATING TO THE

EMERGENCY ROOF PROJECT
WHEREAS, On April 4, 2023, City Council pursuant to Resolution No.22627 awarded an emergency construction contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170 in the amount of $646,271.00; and

WHEREAS, during pre-construction of the project, the Contractor determined that the existing asbestos-containing fireproofing material below the roof deck is friable and would become disturbed during construction creating hazard to staff below; and WHEREAS, it is recommended to abate the existing asbestos fireproofing material prior the roof repair; and
WHEREAS, Contract Change Order No. 1 in the amount of $412,031.00 directs the contractor to perform asbestos abatement necessary within the first floor of City Hall to safely perform roof repairs compliant with all applicable codes, ordinances, rules, regulations, orders and other legal requirements of local, state, and federal agencies such as Federal Occupational Safety and Health Administration (OSHA), California OSHA (Cal/OSHA), the United States Environmental Protection Agency (EPA), and the Monterey Bay Air Resources District (MBARD); and
WHEREAS, Department Policy 75-1 (Resolution No. 21528), requires Council approval for all contract change orders above $100,000 or above 10% of the contract amount; and WHEREAS, upon approval of Contract Change Order No. 1 the initial 15% construction contingency authorized per Resolution 22627 will be exhausted; and WHEREAS, staff requests approval of an additional 20% construction contingencies of the new contract amount; and
WHEREAS, staff requests approval for expenditure cost for all professional emergency moving, Information Technology changes and unforeseen moving/transition expenses relating to the Emergency Roof Project in an amount not to exceed $100,000; and WHEREAS, the City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA Guidelines Section 15301).
2 NOW, THEREFORE, BE IT RESOLVED that the City Council approves Contract Change Order No. 1 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170 in the amount of $412,031.00 and authorizes the City Manager to execute all necessary documents related to Contract Change Order No. 1; and
BE IT FURTHER RESOLVED that the City Council authorizes an additional 20% of the new contract amount of $211,660.40 for construction contingencies for the City Hall Emergency Roof Repair, Project No. 8170; and
BE IT FURTHER RESOLVED that the City Council authorizes expenditure cost for all professional emergency moving, Information Technology changes and unforeseen moving/transition expenses relating to the Emergency Roof Project in an amount not to exceed $100,000.

PASSED AND APPROVED this 13th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-382, Version: 1
Microsoft Office 365 and Azure AD License Renewal
Approve a Resolution authorizing the purchase and renewal of Microsoft Office 365 Software and Azure Active Directory from Dell, Inc., in an amount not to exceed $321,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: ADMINISTRATION
FROM: JIM PIA, ASSISTANT CITY MANAGER
BY: ERIC SANDOVAL, GIS ADMINISTRATOR
TITLE: MICROSOFT OFFICE 365 AND AZURE AD LICENSE RENEWAL RECOMMENDED MOTION:

A motion to approve a resolution to allow the purchase and renewal of Microsoft Office 365 Software and Azure Active Directory renewal from Dell, LP., in an amount not to exceed $321,000.

EXECUTIVE SUMMARY:

The City of Salinas continues to maintain and support various technology programs and platforms for City Departments. The Microsoft 365 licensing program is for customers, like the City who use Microsoft Windows, Microsoft Office, and other desktop applications. The software licenses provide City staff access to required applications such as Word, Excel, Power Point, Teams, Azure AD and Outlook email via the cloud and/or desktop environments.

BACKGROUND:

The City currently uses Microsoft software and platforms for its day-to-day operations. Software includes Word, Excel, Power Point, Teams, Azure AD and Outlook email via the cloud and/or desktop environments. Each of these applications requires seat licenses that are renewed on an annual basis. Due to the timing of this renewal, the City has requested a 38-month contract, so renewal does not take place during the fiscal year transition period in July. Subsequent annual renewals will be brought to Council for approval during those future years.

Maintaining software licenses is necessary for the maintenance and operations of multiple staff activities, maintain staff collaboration tools, email, and Microsoft authentication tools (Azure AD).

The current resolution will authorize the continuation of maintaining core Microsoft applications in cloud and virtual desktop environments.

Funding has been submitted for Council approval as part of the FY 2023-24 Annual Budget.

Page | 2
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This request supports City Council’s Strategic Goals and Strategies of Effective and Culturally Responsive Government, by ensuring that the information systems can support City programs, projects, and City services for the community.

DEPARTMENTAL COORDINATION:

The Finance department will continue to work with all affected departments during software upgrades or patch releases.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for this purchase is part of the FY 2023-24 Annual Budget. There is no recommended action for new appropriations.

ATTACHMENTS:

1. Resolution

2. Dell Quote
Page | 1
RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE CITY COUNCIL OF SALINAS TO APPROVE THE RENEWAL OF MICROSOFT 365 LICENSES
WHEREAS, the City desires to renew and maintain its Microsoft 365 and application licensing; and
WHEREAS, Dell LP., will provide Microsoft 365 and application software licensing for the City of Salinas
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-27 the Salinas City Council hereby authorizes the City Manager and the Purchasing Agent to purchase the renewal of Microsoft 365 licenses from Dell LP., in an amount not to exceed $321,000.

PASSED AND APPROVED this 13
th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
QUOTE Sam Andrews
[email protected]
512.720-4469
Microsoft Enterprise Agreement (EA) - TBD (effective 7/1/2023) Date of Issue: 5/10/2023 Customer: City of Salinas Quote Expires: 6/30/2023
Quote Number: EA-SALINAS38
Product Description Mfg# Quantity Months Unit Price Ext. Price M365 G3 Unified FUSL GCC Sub Per User AAD-34704 700 2 $31.50 $44,100.00 M365 F3 Unified GCC Sub Per User AAD-63092 20 2 $6.80 $272.00 M365 F1 GCC Sub Per User 3EB-00001 20 2 $1.91 $76.40
Exchange Online Kiosk GCC Sub Per User 3PS-00001 8 2 $1.75 $28.00 Power BI Pro GCC Sub Per User DDJ-00001 1 2 $7.44 $14.88 Project P3 GCC Sub Per User 7MS-00001 9 2 $22.34 $402.12 Project P5 GCC Sub Per User 7VX-00001 10 2 $40.96 $819.20 Visio P2 GCC Sub Per User P3U-00001 4 2 $11.17 $89.36
Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 873 2 $0.00 $0.00 Azure Active Directory Premium P2 GCC SU AADP P1 Per User MQN-00002 10 2 $2.23 $44.60 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision J5U-00004 1 2 $0.00 $0.00 Initial 2-Month Term (write your PO for this) $45,846.56 M365 G3 Unified FUSL GCC Sub Per User AAD-34704 700 12 $31.50 $264,600.00 M365 F3 Unified GCC Sub Per User AAD-63092 20 12 $6.80 $1,632.00 M365 F1 GCC Sub Per User 3EB-00001 20 12 $1.91 $458.40
Exchange Online Kiosk GCC Sub Per User 3PS-00001 8 12 $1.75 $168.00 Power BI Pro GCC Sub Per User DDJ-00001 1 12 $7.44 $89.28 Project P3 GCC Sub Per User 7MS-00001 9 12 $22.34 $2,412.72 Project P5 GCC Sub Per User 7VX-00001 10 12 $40.96 $4,915.20 Visio P2 GCC Sub Per User P3U-00001 4 12 $11.17 $536.16 Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 873 12 $0.00 $0.00 Azure Active Directory Premium P2 GCC SU AADP P1 Per User MQN-00002 10 12 $2.23 $267.60 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision J5U-00004 1 12 $0.00 $0.00 Year 1 Payment (months 3-14), due by Sept 1, 2023 $275,079.36 M365 G3 Unified FUSL GCC Sub Per User AAD-34704 700 12 $31.50 $264,600.00 M365 F3 Unified GCC Sub Per User AAD-63092 20 12 $6.80 $1,632.00 M365 F1 GCC Sub Per User 3EB-00001 20 12 $1.91 $458.40
Exchange Online Kiosk GCC Sub Per User 3PS-00001 8 12 $1.75 $168.00 Power BI Pro GCC Sub Per User DDJ-00001 1 12 $7.44 $89.28 Project P3 GCC Sub Per User 7MS-00001 9 12 $22.34 $2,412.72 Project P5 GCC Sub Per User 7VX-00001 10 12 $40.96 $4,915.20 Visio P2 GCC Sub Per User P3U-00001 4 12 $11.17 $536.16 Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 873 12 $0.00 $0.00 Azure Active Directory Premium P2 GCC SU AADP P1 Per User MQN-00002 10 12 $2.23 $267.60 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision J5U-00004 1 12 $0.00 $0.00 Year 2 Payment (months 15-26) $275,079.36
M365 G3 Unified FUSL GCC Sub Per User AAD-34704 700 12 $31.50 $264,600.00 M365 F3 Unified GCC Sub Per User AAD-63092 20 12 $6.80 $1,632.00 M365 F1 GCC Sub Per User 3EB-00001 20 12 $1.91 $458.40
Exchange Online Kiosk GCC Sub Per User 3PS-00001 8 12 $1.75 $168.00 Power BI Pro GCC Sub Per User DDJ-00001 1 12 $7.44 $89.28 Project P3 GCC Sub Per User 7MS-00001 9 12 $22.34 $2,412.72 Project P5 GCC Sub Per User 7VX-00001 10 12 $40.96 $4,915.20 Monthly Subscriptions - Custom Initial 2 Month Term
Years 1, 2 & 3 Payments
Visio P2 GCC Sub Per User P3U-00001 4 12 $11.17 $536.16 Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 873 12 $0.00 $0.00 Azure Active Directory Premium P2 GCC SU AADP P1 Per User MQN-00002 10 12 $2.23 $267.60 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision J5U-00004 1 12 $0.00 $0.00 Year 3 Payment (months 27-38) $275,079.36
TOTAL 38 Months $871,084.64
Notes: Total Initial 2 Month Payment $45,846.56
Pricing/contract for this quote are leveraging the Riverside County / Dell Total Annual Payment Yr 1 $275,079.36 Agreement# PSA-0001524 (Microsoft/Riverside County Agreement# Total Annual Payment Yr 2 $275,079.36 8084445) Total Annual Payment Yr 3 $275,079.36
Custom 38-month term
Grand Total $871,084.64
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-395, Version: 1
Replacement of Playground Structures at Natividad and Steinbeck Neighborhood Parks Approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems Inc. and Ross Recreation Inc. for the purchase of playground equipment and labor to replace playground structures at Natividad and Steinbeck Neighborhood Parks.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: LIBRARY & COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
BY: ANA AMBRIZ, REC-PARK SUPERINTENDENT
TITLE: REPLACEMENT OF PLAYGROUND STRUCTURES AT

NATIVIDAD AND STEINBECK NEIGHBORHOOD PARKS
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems Inc. and Ross Recreation Inc. for the purchase of playground equipment and labor to replace playground structures at Natividad and Steinbeck Neighborhood Parks.

DISCUSSION:

On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA), which provided the City of Salinas with $51,567,313 in relief funds. In September 2021, the City Council allocated ARPA funds for several government service projects, including $2 million dollars for playground structures, park benches and BBQ grills, the majority of which was to be spent in the 93905 and 93906 zip codes which were hit hardest by the COVID-19 pandemic. With the allocation, the Council Resolution called for staff to check in with the Finance Committee on these and the Public Works sidewalk/street repair allocations.

The City of Salinas has 35 playgrounds located in parks/facilities across the City. An assessment of the playgrounds was conducted as part of the Parks, Recreation & Libraries Master Planning effort in 2017. The majority of the playgrounds were found to be in fair and/or good condition.

The playground at Williams Ranch Neighborhood Park was found to be in poor condition and in need of replacement.

In September 2022 the Council approved a resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems and Ross Recreation for the purchase of playground equipment and labor to repair playground structures at designated locations throughout the park system, with a focus on ARPA funding direction provided by Council. In addition to the repairs approved in 2022, staff also recommended the full replacement of two (2) additional playground structures, one at Natividad Neighborhood Park and one Steinbeck Neighborhood Park. These two playground locations fall within the 93906 zip code and are in poor condition.

Page | 2
Across the system, we have playground apparatus from four different playground manufacturing companies including Ross Recreation, Miracle Playsystems, Playcraft (Park Planet) and Play World (David Bang Associates, Inc.). The City has Miracle Playsystem playgrounds in twelve (12) parks and Ross Recreation playgrounds in twelve (12) other parks making them the two major manufacturers in our system. For consistency purposes and to maintain standardization of the equipment systemwide, staff recommends utilizing Miracle Playsystems and Ross Recreation for the new playgrounds at Natividad Neighborhood and Steinbeck Neighborhood Parks. Park Maintenance Staff is most familiar with equipment from these two manufacturers, can make minor repairs inhouse and it allows us to purchase larger orders for items that regularly need repair, i.e., swing clevises. Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment in the amount of more than $30,000 with one vendor requires City Council authorization. The replacement of these two playgrounds will total $339,706.98.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The playground repairs are consistent with the City Council Goals of:
 Youth and Seniors
 Infrastructure and Environmental Sustainability
 Public Safety
FISCAL AND SUSTAINABILITY IMPACT:

Funds are appropriated and available in account 3911.55.8171.

ATTACHMENTS:

Resolution
Agreement with Miracle Playsystems
Agreement with Ross Recreation (Landscape Structures)
Page | 1
RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MIRACLE PLAYSYSTEMS INC. AND ROSS RECREATION INC. FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND LABOR TO

REPLACE PLAYGROUND STRUCTURES AT NATIVIDAD AND STEINBECK

NEIGHBORHOOD PARKS
WHEREAS, on March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) which provided the City of Salinas with $51,567,313 in relief funds; and; WHEREAS, on September 1, 2021, the City Council allocated ARPA funds for a number of governmental service projects, including $2 million dollars for playground structures, park benches and bar-be-que grills, the majority of which was to be spent in the 93905 and 93906 zip codes; and
WHEREAS, on September 20, 2022, staff recommended the full replacement of two (2) playground structures, one at Natividad Neighborhood Park and one Steinbeck Neighborhood Park. These two playground locations fall within the 93906 zip code and are in poor condition; and
WHEREAS, Miracle Playsystems has evaluated the playground at Natividad Neighborhood Park and provided a quote for the replacement totaling $227,675.41; and WHEREAS, Ross Recreation, Inc., has evaluated the playground at Steinbeck Neighborhood Park and provided a quote for the replacement totaling $112,031.57.

NOW THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL that pursuant to Salinas Municipal Code Sections 12-27 and 12-28.080 the City Manager of Salinas is authorized to enter into Agreements with Miracle Playsystems and Ross Recreation, Inc., in the amounts of $227,675.41 and $112,031.57, respectively, for the purchase of playground equipment and labor to replace playground structures at Natividad and Steinbeck Neighborhood Parks.

PASSED AND APPROVED this 13th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Page | 2
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. November 2022 Page 1 of 8
Miracle Playsystems Inc.

June 2023

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND MIRACLE PLAYSYSTEMS
Natividad Neighborhood Park Playground Replacement
THIS AGREEMENT is executed this ____ day of ___________, 20__, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Miracle Playsystems Inc. a California corporation (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Replacement for Natividad Neighborhood Park. Scope of work is further discussed in the Contractor’s Proposal dated 3/13/2023, Attachment B.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence [date of start of work] and shall be completed by [date of end of work] unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, Two Hundred Twenty-Seven Thousand Six Hundred Seventy-Five And Forty-One Hundredths Dollars ($227,675.41) as more fully described in title of Contractors fee schedule, Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City.

The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and Agreement for Services v. November 2022 Page 2 of 8
Miracle Playsystems Inc.

June 2023
indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

Agreement for Services v. November 2022 Page 3 of 8
Miracle Playsystems Inc.

June 2023

CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. November 2022 Page 4 of 8
Miracle Playsystems Inc.

June 2023
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

June 2023
or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. November 2022 Page 6 of 8
Miracle Playsystems Inc.

June 2023
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Agreement for Services v. November 2022 Page 7 of 8
Miracle Playsystems Inc.

June 2023
Attachment B
Agreement for Services v. November 2022 Page
8 of 8
Miracle Playsystems Inc.

June 2023
Agreement for Services v. November 2022 Page 1 of 8
Ross Recreation Inc.

June 2023

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND MIRACLE PLAYSYSTEMS
Steinbeck Neighborhood Park Playground Replacement
THIS AGREEMENT is executed this ____ day of ___________, 20__, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Ross Recreation Inc., a California corporation (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Replacement for Steinbeck Neighborhood Park. Scope of work is further discussed in the Contractor’s Proposal dated 5/25/2023, Attachment B.

4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, One Hundred Twelve Thousand ThirtyOne And Fifty-Seven Hundredths ($112,031.57) as more fully described in title of Contractors fee schedule, Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

June 2023
liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

Agreement for Services v. November 2022 Page 3 of 8
Ross Recreation Inc.

June 2023

CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
Agreement for Services v. November 2022 Page 4 of 8
Ross Recreation Inc.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. November 2022 Page 6 of 8
Ross Recreation Inc.

June 2023
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Agreement for Services v. November 2022 Page 7 of 8
Ross Recreation Inc.

June 2023
Attachment B
Agreement for Services v. November 2022 Page
8 of 8
Ross Recreation Inc.

June 2023
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-397, Version: 1
SpeakWrite Transcription Agreement for Fiscal Year 2023-24 Approve a Resolution authorizing the execution of a Service Agreement for transcription services with SpeakWrite LLC in an amount not to exceed $100,000 for Fiscal Year 2023-24.

City of Salinas Page 1 of 1 Printed on 6/8/2023
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
Jacob1991
DATE: JUNE 13, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: SPEAKWRITE TRANSCRIPTION AGREEMENT FOR FY 2023-24 RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the execution of a Service Agreement for transcription services with SpeakWrite LLC in an amount not to exceed $100,000 for FY 2023-

24. RECOMMENDATION:

Staff recommends City Council approve a Resolution authorizing a Service Agreement for transcription services with SpeakWrite LLC in an amount not to exceed $100,000 for FY 2023-

24. EXECUTIVE SUMMARY:

The Salinas Police Department has utilized SpeakWrite LLC since 2018 to provide transcription services to support the timely production of police reports. The Department is requesting the execution of a new Agreement with SpeakWrite LLC for FY 2023-24 in an amount not to exceed $100,000.

BACKGROUND:

The Police Department utilizes professional transcription services for use by Police Officers when completing Police Reports. When preparing reports, Officers have the option to dictate the narrative portion and send to SpeakWrite for transcription. The average turn-around time is just three hours, after which the Officer reviews the content, inserts into the report within the Records Management System, and completes his/her portion of the report. The utilization of professional transcription services has proven to be both efficient and cost effective.

The City has utilized the services of SpeakWrite LLC since 2018 and is needing to establish a new Agreement for Services. The new agreement shall commence July 1, 2023, upon expiration of the current Agreement, and continue through the end of the 2023-24 fiscal year. Payment will be at the rates specified in the Scope of Services, with a total amount not to exceed $100,000.

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POLICE COMMUNITY ADVISORY COMMITTEE:

The Police Chief will present this item to the Police Community Advisory Committee on June 28, 2023. The Committee will have an opportunity to ask questions and provide comments related to this requested action.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed Resolution will support the City Council’s Strategic Plan Goal of Public Safety as well as Effective and Culturally Responsive Government.

DEPARTMENTAL COORDINATION:

The Salinas Police Department has worked closely with the City Attorney’s office on the development of the Agreement and will work with the Finance Department on the implementation and payment related to the Agreement.

FISCAL AND SUSTAINABILITY IMPACT:

No additional funds are requested to support this Agreement. Funds are appropriated and available within the Police Department’s FY 2023-24 budget, account 1000.40.4130.

ATTACHMENTS:

Resolution
SpeakWrite Agreement
RESOLUTION NO. ___________ (N.C.S.)

A RESOLUTION AUTHORIZING THE EXECUTION OF A
SERVICE AGREEMENT WITH SPEAKWRITE LLC FOR FY 2023-24
WHEREAS, the City of Salinas, through its Police Department, utilizes professional transcription services to support the timely production of police reports; and WHEREAS, SpeakWrite LLC has provided timely and cost-effective services since 2018; NOW, THEREFORE, BE IT RESOLVED pursuant to Salinas Municipal Code section 12-27 the City Council authorizes the City Manager to execute an Agreement with SpeakWrite LLC for transcription services in an amount not to exceed $100,000 for FY 2023-24.

PASSED AND APPROVED this 13th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. November 2022 Page 1 of 7
SpeakWrite, LLC
June 2023

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS AND SPEAKWRITE, LLC
Transcription Services
THIS AGREEMENT is executed this ____ day of June, 2023, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and SpeakWrite LLC, a Texas Limited Liability Company (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Transcription services as further discussed in Contractor’s 2023 Scope of Services, Attachment B.

3. Term. The work under this Agreement shall commence July 1, 2023 and shall be completed by June 30, 2024 unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement according to the rates set forth within the Contractor’s 2023 Scope of Services, Attachment B. The total amount paid under this agreement shall not exceed one hundred thousand dollars ($100,000). Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

Agreement for Services v. November 2022 Page 2 of 7
SpeakWrite, LLC
June 2023

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the negligence, sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

Agreement for Services v. November 2022 Page 3 of 7
SpeakWrite, LLC
June 2023
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

CITY OF SALINAS
__________________________________
Steven S. Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney

CONTRACTOR
_________________________________
Jen Reid, President
SpeakWrite, LLC
Agreement for Services v. November 2022 Page 4 of 7
SpeakWrite, LLC
June 2023
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by Agreement for Services v. November 2022 Page 5 of 7
SpeakWrite, LLC
June 2023
or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. November 2022 Page 6 of 7
SpeakWrite, LLC
June 2023
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Agreement for Services v. November 2022 Page 7 of 7
SpeakWrite, LLC
June 2023
Attachment B
See attached 12-page 2023 Scope of Services from SpeakWrite SpeakWrite
Scope of Services
2023
SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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Table of Contents
1 Purpose ...............................................................................................................................3 2 Length of Service.................................................................................................................3 3 Introduction and Corporate Background ..............................................................................3 4 Summary of Services...........................................................................................................3 5 Set Up and Implementation .................................................................................................4 6 Transcription Process ..........................................................................................................4

6.1 Submission.........................................................................................................................................4

6.2 Turnaround Time...............................................................................................................................5

6.3 Document Delivery............................................................................................................................5

6.4 Document Formats............................................................................................................................5

6.5 Archive and Retrieval........................................................................................................................6 7 Availability of Resources......................................................................................................6 8 Quality and Accuracy...........................................................................................................6 9 Security and Confidentiality .................................................................................................6 10 Volume/Capacity..................................................................................................................7 11 Account Management and Reporting...................................................................................8

11.1 Group Account Pages.......................................................................................................................8

11.2 Individual Account Pages.................................................................................................................9

11.3 Invoicing and Billing ..........................................................................................................................9

11.4 Training and User Support...............................................................................................................9 12 Insurance.............................................................................................................................9 13 Pricing & Definitions...........................................................................................................10 14 Assumptions ......................................................................................................................11 SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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Purpose
This document describes and defines the services required to establish transcription service; receive, transcribe and return recorded material in a confidential manner; provide account management and reporting tools; train and support users; and manage billing for the life of the account.
1 Length of Service
As defined by contract, if required by purchaser (SpeakWrite doesn’t require a contract). 2 Introduction and Corporate Background
SpeakWrite, a limited liability corporation, produces quality transcriptions for over 60,000 clients nationwide. Since 1997, SpeakWrite has provided transcription solutions to law firms, state and local government, law enforcement agencies and general business practitioners. SpeakWrite users dictate their work directly via free Smartphone Apps for iPhone and Android or by calling a 24-hour toll-free dictation line. They can also upload prerecorded material, such as notes and interviews, directly to a secure website or via email 24/7/365. SpeakWrite’s U.S. and Canadian-based typists transcribe the recording, which is then returned through the SpeakWrite system via email or secure link to the requesting user. SpeakWrite never uses voice recognition technology in any part of the process. The recording and transcribed document are accessible 24 hours a day to the user and designated account administrators via the SpeakWrite Individual Account and Group Account Pages.
3 Summary of Services
Key Scope Items
Turnaround Time 3 hours (Monthly Average, dependent on audio quality and length) Hours of Operation 24 hours a day, 7 days a week, 365 days a year Location of Performance United States and Canada– no offshore work performed Resources Human typists – no voice recognition technology used Capacity Unlimited
Methods of Submission Free phone/desktop app, Toll-free dictation line from any phone, direct from computer with free SpeakWrite software, digital dictation device, recorded tapes, scanned documents, mail, secure website upload
Methods of Delivery Word processing document via Email, URL link (Requires login to access), two factor authenticated, API and support provided for direct integration options Security/confidentiality 256-bit SSL encryption, hosted on Microsoft Azure Government Cloud, CJIS Certified, separate data recovery site, redundant servers and multiple other safeguards; criminal background checks and confidentiality agreements for all typists; jobs assigned out of state; HIPAA compliant
Training and Support Online and onsite training options available at no cost; Help Desk staffed 17 hours per day; dedicated Account Manager for the life of the account Pricing All-inclusive pricing, priced by the word for English transcription, per audio minute for Spanish translation.
**Figure 1. Key items addressed in the Scope of Services document.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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4 Set Up and Implementation
SpeakWrite provides set up and implementation services including establishing accounts, training users and working with client staff to answer questions throughout the process. As a part of implementation, SpeakWrite will perform the following:
• Provide a dedicated Account Manager as a point of contact during implementation • Establish the appropriate account structure to enable reporting and customization at each organizational level
• Provide an online, automated account set up feature to enable designated Department personnel to establish User accounts
• Set up User accounts if requested
• Load agency and individual User document preferences, templates, instructions, word lists, reporting features, and billing preferences
• Provide training for client personnel via webinar and/or in person, to be agreed upon with the Department
• Complete set up within 24 hours of authorization to proceed 5 Transcription Process

5.1 Submission
Accepted File Types:
.3GP .DCT .MP3
.AAC .DS2 .MP4
.AMR .DSS .MPG
.AIF/.AIFF .DVF .MSV
.AVI .M4A .PDF
.CAF .MOV .RA
.RM .TS .VOB
.WAV .WMA .WMV
.VOX .M4V .ASF
SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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SpeakWrite will provide the following methods for Department personnel to submit their transcription jobs:
• Secure Web Portal – Upload audio via password-protected personal page using 256-bit encryption protocols for added security.
• Free Phone/Tablet/Computer App - Record audio from any location and submit for transcription. You may integrate photos into the document if desired. Use the app to record calls and have call audio transcribed.
• Telephone – Dictate by telephone directly into the SpeakWrite system by calling a toll-free dictation line from any phone, entering the Account Number and PIN and following the automated prompts.
• Digital Dictation Device – Save digital files to a computer and submit by email, web upload. • Recorded Tapes and CD’s – Record dictation, then play the recorded tape into the phone using an adapter cable, or mail the recorded tapes to SpeakWrite. • Scan and Upload – Submit scanned PDF documents including handwritten items or hard copies.
• API – Developer Interface and support provided for direct submission and delivery options, including document management and reporting systems.

5.2 Turnaround Time
SpeakWrite will maintain a 3-hour average monthly turnaround time across all accounts. Please note, this is an average turnaround time over a monthly period and is not a guarantee. Turnaround time will vary based on length and clarity of audio, as well as current job volume.

5.3 Document Delivery
SpeakWrite will deliver transcripts via email as a Word file attachment to the User’s email address associated with each account. As an alternate option, SpeakWrite can deliver jobs via a secure URL link which requires login to gain access to the completed job.

5.4 Document Formats
SpeakWrite provides a wide array of formatting options. SpeakWrite will confer with the Department on the various options and configure the SpeakWrite system with the Department’s preferences.

Document formatting capabilities include the following:
• Add User instructions to individual jobs. For example, a User may include instructions such as, “Transcribe the audio from minute 2:00 to minute 30:56”. • Create, use and store templates. Templates are pre-formatted documents and forms uploaded by Users and stored in the system for repeated use. Templates can be created for Individual Users or the Department as a whole. SpeakWrite will restrict access to Department Templates to the typists who are actively working on Department transcripts. • Submit a job with a Custom Filename. Having the flexibility to label transcription jobs helps the Department group and track transcriptions by project name, billing number or other identifying information.
• Set formatting options. Users may choose from SpeakWrite’s existing array of formatting options (types, fonts, etc.). Should the Department require additional formatting options; the SpeakWrite Account Manager will work with Department representatives to identify the requirements.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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5.5 Archive and Retrieval
SpeakWrite will retain transcribed work and the associated audio files for 90 days. Users will be able to download the completed documents and original audio via their Individual Account Page. The Department can customize this timeframe, by either shortening or increasing the length of archive to best meet their needs.
6 Availability of Resources
SpeakWrite will accept, transcribe and return documents 24 hours a day, 7 days a week, 365 days a year. Help Desk personnel will be available 17 hours a day during weekdays and 16 hour per day on weekends, 365 days a year.
7 Quality and Accuracy
SpeakWrite will monitor the quality of Department jobs through internal quality assurance practices.

In addition, each completed job contains a customer comment link. SpeakWrite will review and address any concerns that are submitted through the link. If the Department identifies a job that does not meet our quality standards, SpeakWrite will correct the errors immediately upon notification and send the updated and complete document back to the designated User via the standard delivery method.
8 Security and Confidentiality
SpeakWrite will maintain internal security measures throughout the life of the account, which include the following:

Facilities
The SpeakWrite systems are housed in state-of-the-art data centers through Microsoft Azure Government Cloud.

Hardware/Software
SpeakWrite maintains full control and access SpeakWrite systems, which is monitored 24/7/365.

Other system security measures include the following:
• Virus Protection/Spam Blocking/Malware – SpeakWrite uses modern antivirus and malware detection software to monitor all servers, desktops and laptops. • Real Time and Full Disk Virus Scans – Servers, desktops and laptops are running realtime scans. A full disk scan is run on computers on a regular schedule. • Endpoint Security – Anti-malware, web-threat protection, intrusion defense and data loss prevention safeguard endpoints.
• Datacenter Security – Anti-malware, IPS, firewall, file and system integrity monitoring, and application protection ensure security and compliance for physical and virtual servers. • Web Security – Complete website and application protection; content scanning and URL filtering deliver web threat protection at the gateway. • Message Security – Blocks spam, malware, phishing and data leaks at the email gateway and mail server.
• Vulnerability Management – Vulnerability management solutions reduce risk; Threat Management Service protects against evasive threats.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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• Firewall / DMZ – SpeakWrite environments are protected by modern firewalls utilizing strict rules to minimize exposed services.
• Monitoring Security – SpeakWrite IT is notified immediately when a virus or malware is detected on any computer. IT contacts the employee and rebuilds the employee’s computer.

SpeakWrite IT is notified when there is irregular network traffic and researches and responds to each alert.

Encryption and SSL Encryption
SpeakWrite uses encryption when sending and receiving files over the Internet. This includes client uploads of audio, client downloads of completed jobs, clients viewing and updating personal information, and the upload and download of client jobs to typists.

Authentication
Both Users and typists require authentication in the system. Clients are authenticated when they use the toll-free dictation line or login to the web site. Typists are authenticated at multiple steps in the transcription process to increase the level of security.

Authorization
Authorization verifies client access upon logging in and which functionality is available to each particular client. For typists, authorization is used to verify that they have been assigned a job and verifies the authority of a typist to download job information and upload finished documents.

Secure Network of Typists
SpeakWrite conducts a review of each typist’s employment history and utilizes a 3rd party entity to perform a 7-year criminal background check, which includes a social security number trace, felony and misdemeanor search, multi-state instant criminal check with verification and a nationwide sex offender registry check on each one. Each typist signs Nondisclosure and Confidentiality Agreements. Typists complete training on handling client material, HIPAA compliance and undergo consistent internal review. U.S. and Canadian-based typists are geographically dispersed through the country. Jobs are assigned at random to ensure that no typist receives multiple jobs about the same case or subject, and a typist’s identity is never available to other typists.

Criminal Justice Information Services (CJIS)
SpeakWrite operates under the security and data protection requirements of the FBI’s CJIS compliance.

Optional two factor authentication
Clients may elect to employ two factor authentication on their accounts. 9 Volume/Capacity
SpeakWrite will accept and process any volume the Department submits without any prior notification or rate quote. Our network of typists work around the clock to ensure your transcription needs are met.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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10 Account Management and Reporting
SpeakWrite will provide online tools to enable agency personnel to monitor account usage and modify account settings.

10.1 Group Account Pages
SpeakWrite’s administrative login feature enables designated agency personnel to manage users, view and retrieve jobs, and access billing and usage information in real time. Administrators may request custom reports from SpeakWrite to analyze usage data such as: total usage, usage by employee, usage by area, total dollars spent, dollars by employee, dollars by job, and turnaround time data. The Group Account Pages will provide the following functions:
• Add and remove accounts
• Maintain account information
• Update Word processing preferences
• Manage User and Departmental
Templates, Word List, and all User
and Group features
• View usage and billing data
• Retrieve completed transcriptions and
audio from submitted jobs
• Designate who can submit jobs
• View who submitted jobs and when
• View word count for completed jobs
• View associated costs
SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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10.2 Individual Account Pages
SpeakWrite will provide each account holder with a personal page on the SpeakWrite web site.

From this page, the User can view details about jobs and complete functions such as:
• Upload digital audio files for transcription
• Add instructions feature for notes to the typists (names, terminology, start/stop point within audio)
• Download completed transcriptions and/or original audio from submitted jobs • Manage Templates, Word List, and all other account features • Send a comment regarding a job
• Update account preferences
• Access training materials and tutorials

10.3 Invoicing and Billing
SpeakWrite will provide the following services related to invoicing and billing:
• Submit monthly invoices in Excel and PDF format with a detailed breakdown of each requirement of this section.
• Provide access to a password-protected site that displays billing and usage data 24 hours a day. Data includes the status of any job, account information, usage reports, and billing information.

10.4 Training and User Support
SpeakWrite offers the following services and support to help Users learn to use the SpeakWrite system effectively:
• Online Tutorial – SpeakWrite offers online tutorials to help users become acquainted with the features and capabilities of the service.
• Webinars – online, remote training courses, offered live to user groups at no cost to the agency.
• Onsite Training – as required, SpeakWrite will conduct onsite training sessions at no cost to the agency.
• SpeakWrite Website – the SpeakWrite website contains a plethora of useful instructions, tips and reference materials.
• Account Management – Each SpeakWrite user is assigned a dedicated Account Manager who serves as the go-to point of contact for assistance. • Customer Support – Users can also call the toll-free help line or email questions to receive support from 7am-midnight CST Monday thru Friday and 8am-11pm CST Saturday and Sunday. Support is available on Holidays from 9am-6pm CST. 11 Insurance
For contracting purposes when applicable, SpeakWrite will maintain the required insurance allocations.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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12 Pricing & Definitions
Use of the SpeakWrite service is completely pay-as-you-go. There are no fixed costs of any kind for using the service or having it available 24 hours a day. The Department is only charged for work transcribed and only at a per word cost. For words transcribed, the cost is:

Type of Work Rate
General 1
1/2 cents per word
Legal 1
1/2 cents per word
Multi-Speaker 2
1/4 cents per word
Spanish Translation $9.00 per audio minute
Figure 2. SpeakWrite charges by the word with a minimum charge of 100 words per submitted audio file.

Job total is calculated on final word count x rate per word rounded to the nearest 100th.

Definitions of Categories of Jobs:

General – Work not requiring the use of a trained and experienced legal transcriptionist.

Legal – Work requiring the use of a trained and experienced legal transcriptionist.

Multi-Speaker – Transcription of recorded conversations, interviews, seminars, conference calls or anything which involves more than one person speaking. A User can name up to two speakers per recording.

Spanish – Work requiring the use of a trained and experienced bilingual transcriptionist. Please refer to our Spanish Scope of Service.

Word Count
SpeakWrite will use the word count feature in Microsoft Word to determine final charges. Since rates are per word, there are no price variables such as number of pages, length of the dictation, submission method, or audio quality. Each type of dictation submitted will be charged the same rate every time.

Templates
Words from any client template incorporated into a job are included in the final word count of that job. Text from the header or footer portion of a transcribed document is not included in that word count.

Urgent Pricing
Users have the ability to mark a job as “urgent” placing that job at the top of the queue thereby returning the finished product in a fraction of the time. Jobs that are marked as “urgent” are charged an additional $24.95 in addition to the per word cost of the job.

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

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13 Assumptions
• Upon authorization to proceed, designated account administrator will participate in the activities required to begin service including: determining User sign up procedures, establishing the security approach for emails, confirming report formats, and confirming and completing training requirements.
• SpeakWrite’s average monthly turnaround time is based on routine dictations employees complete in their everyday work. Should the Purchaser encounter a frequent, ongoing and sustained need for a type of dictation that falls outside the norms of what can reasonably be done within the required timeframes, SpeakWrite will immediately notify the designated account administrator to determine the appropriate resolution. • SpeakWrite follows the standards for preparing documents found in its Document Preparation Policy as described at www.speakwrite.com . • All work done for SpeakWrite customers will be transcribed as dictated in the order dictated.

SpeakWrite does not guess what a client might have meant, replace or correct formatting, transcribe music lyrics, or recreate forms. All work will be transcribed as dictated and based on the instructions provided within the audio or via the job instruction interface when uploading digital audio and video files. Any inaudible portions of the audio will be marked with four asterisks (****) in the typed document as an indication that the transcriptionist was unable to decipher that portion of the audio file.

Smartphone App

SpeakWrite
6300 Bridge Point Parkway,
Building 1 Suite 100
Austin, Texas 78730
Scope of Services 2023

Page 12 of 12 ends

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-398, Version: 1
Direct Purchase of Emergency Equipment for Police Vehicles Approve a Resolution authorizing the direct purchase of emergency equipment to upfit 10 police vehicles for a total cost not to exceed $223,884.73.

City of Salinas Page 1 of 1 Printed on 6/8/2023
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 13, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: DIRECT PURCHASE OF EMERGENCY EQUIPMENT FOR

POLICE VEHICLES
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the direct purchase of emergency equipment to upfit 10 police vehicles for a total cost not to exceed $223,884.73.

RECOMMENDATION:

Staff recommends that City Council approve the direct purchase of emergency equipment from Lehr to upfit 10 police vehicles for a total cost not to exceed $223,884.73.

EXECUTIVE SUMMARY:

On August 9, 2022 and December 13, 2022, City Council approved the direct purchase of ten (10) Ford Police Interceptor Utility vehicles which will be assigned to patrol functions. Staff are now recommending the direct purchase of emergency equipment to upfit these 10 new police vehicles for a total cost not to exceed $223,884.73.

BACKGROUND:

During FY 2020-21, the Salinas Police Department, in collaboration with the Public Works Fleet Division, developed a comprehensive Police Vehicle Replacement Plan which established target replacement cycles based upon vehicle assignment, usage data and best practices in fleet management. The plan projected necessary replacement through the next two decades, and identified the annual funding needed based upon current costs. The Police Vehicle Replacement Plan is used to guide replacement decisions and is intended to be updated based upon current data and vehicle needs. For vehicles assigned to patrol functions, the target replacement cycle is 6 years and/or 120,000 miles and the plan identified the need to add additional patrol vehicles over the next few years to ensure vehicle usage would support replacement at this frequency.

Page | 2
On August 9, 2022, City Council approved the direct purchase of citywide fleet replacement vehicles, including ten (10) Ford Police Interceptor Utility vehicles which will be assigned to patrol functions. On December 13, 2022, Cit Council approved an amended Resolution with updated pricing for these vehicles. Emergency equipment was not previously requested as we did not want to delay the ordering of vehicles while we continued to evaluate our best options for the purchase and install of necessary emergency equipment.

The Public Works Fleet Division began consistently servicing police vehicles in mid-2020 and since then has expanded the work to include the maintenance and repair of the associated emergency equipment. Over the last two fiscal years, Fleet Division mechanics have performed additional work and attended trainings related to emergency vehicle equipment, and three of the mechanics are now certified Emergency Vehicle Technicians. In 2021, Fleet Division mechanics successfully completed the upfitting of one complete patrol vehicle and have since taken on the installation of emergency equipment on some administrative and specialty vehicles. Given the increased training and experience, as well as the approval of a new Upfitting Mechanic position dedicated to installation of emergency vehicle equipment during the FY 2022-23 budget process, Public Works had planned to assume all upfitting responsibilities. Unfortunately, despite the approval of the Upfitting Mechanic position allocation, the City has not yet completed the development of a job description for this critical position, nor progressed toward hiring this position. For this reason, the Police Department must now rely upon vendors for the installation of the emergency equipment.

Given the delays and challenges with the creation of the new Upfitting Mechanic position, we have requested a quote from Lehr which includes both the purchase and installation of equipment.

Installation-related charges increase the cost of each vehicle by $8,778.51, or a total of $87,785.10 for these ten (10) patrols vehicles. Should the City make progress on the previously approved Upfitting Mechanic position, we will attempt to build the vehicles in-house which would result in significant cost savings.

The department is requesting approval for the direct purchase and installation of the necessary emergency equipment identified below. We are also requesting approval of a 2.5% contingency as market conditions have led to unexpected price increases and instances of vendors not being able to honor previously quoted prices.

Vendor Vehicle Function Price per Unit # Units Total Cost Lehr General Patrol 21,838.51 10 218,385.10

2.5% Contingency 5,459.63
Not to Exceed Total 223,884.73
There are no local vendors for the purchase of the emergency vehicle equipment indicated above.

We have found Lehr to consistently provide the most competitive prices for specialized emergency equipment. The City Council has the authority to approve this direct purchase under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

Page | 3
Police Community Advisory Committee
The Police Chief presented this direct purchase request to the Police Community Advisory Committee on May 24, 2023. The Committee had no questions or concerns regarding this requested action.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving this Resolution will support the City Council’s Strategic Plan Goal of Public Safety and Effective and Culturally Responsive Government.

DEPARTMENTAL COORDINATION:

The Police Department has coordinated with the Public Works Fleet Division on the selection and specification of emergency equipment for police vehicles and will coordinate with the Finance Department during the purchasing process.

FISCAL AND SUSTAINABILITY IMPACT:

No additional funds are requested to support this purchase. Funds are appropriated and available within the Police Vehicle Replacement account, 5800.40.9579.

ATTACHMENTS:

Resolution
Lehr Quote
1 RESOLUTION NO. (N.C.S.)

RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF

EMERGENCY EQUPMENT FOR POLICE VEHICLES
WHEREAS, during FY 2020-21, the Police Department developed a comprehensive Fleet Replacement Plan and corresponding Police Vehicle Replacement funds were approved by City Council as part of subsequent Police Department Budgets; and WHEREAS, on August 9, 2022 the City Council approved the direct purchase of citywide vehicles, including 10 Ford Interceptor Utility SUVs to support ongoing Police Department Patrol operations; and
WHEREAS, the department must purchase emergency equipment for the 10 new police vehicles; and
WHEREAS, there are no local vendors available for this specialized emergency equipment and Lehr has provided a quote for $21,838.51 per vehicle for the purchase and installation of emergency equipment; and
WHEREAS, the department is requesting an additional 2.5% contingency, totaling $5,459.63, given current market conditions which have led to unexpected price increases and instances of vendors not honoring quoted prices; and
WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 (exception to low-bid based competition) in contracting for equipment, materials, supplies and services and pursuant to Salinas Municipal Code 12-28.080 (local purchasing preference).

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-27 and section 12-28.080 the Salinas City Council authorizes the direct purchase and installation of emergency equipment for ten patrol vehicles from Lehr for a total cost not to exceed $223,884.73.

PASSED AND APPROVED this 13th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
2 APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
2023 FORD PIU PATROL UNITS
_____________________________________
Front End Equipment
_____________________________________
BK0534ITU20 PB400 PUSH BUMPER 2020-23 UTIL Setina 1 404.25 404.25

NO LIGHTS
FK0402ITU20 PB9 Fender Wraps
ALUM.

PB300/400
Setina 1 479.25 479.25

OEM - FRONT CORNERS

OEM - WIG WAG
MCRNTR MICRON RED STUD MOUNT Whelen 1 104.99 104.99
MCRNTB MICRON BLUE STUD MOUNT Whelen 1 104.99 104.99
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 Patrol Power 1 680.25 680.25 SA315P SIREN SPEAKER 100W Whelen 1 199.99 199.99
SAK66D SPEAKER BRACKET-D/S UTILITY 2020 Whelen 1 29.40 29.40 I INSTALLATION CHARGES Labor Items 11.5 115.00 1,322.50 _____________________________________
Side Equipment
_____________________________________
PNT1CRV05 SURFACE ADPTORS Sound Off 1 9.92 9.92
ENT2B3J INTERSECTER LED R/B Sound Off 1 230.64 230.64
ENT2B3J INTERSECTER LED R/B Sound Off 1 230.64 230.64
I INSTALLATION CHARGES Labor Items 3 115.00 345.00
_____________________________________
Roof Equipment
_____________________________________
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
41127
Mike McGee
60632
Phone: 831-758-7325
Salinas, CA 93901
426 Work Street
Tonya Erickson
Salinas Police Department - City Yard
Phone: 831-758-7325
Salinas, CA 93901
312 East Alisal St.

Tonya Erickson
Salinas Police Department
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
5/19/2023
1 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
EB2DEDE-LEHR WHELEN 54" LEGACY BAR WCX Whelen 1 2,199.00 2,199.00 STPKT105 STRAP KIT UTILITY 2020- Whelen 1

CSM - WHELEN VSG MODEM ANTENNA

CSM - CRADLEPOINT MODEM ANTENNA

CSM - RADIO ANTENNA
LGMM-EXT-R LGMM THICK PANEL ANTENNA ADAPTER KIT-UTILITY Panorama 1 35.11 35.11 I INSTALLATION CHARGES Labor Items 3.5 115.00 402.50
_____________________________________
Drivers Compartment
_____________________________________
425-6505 FORD PIU 2020 CONTOUR CONSOLE JottoDesk 1 465.70 465.70 425-6295 FACE PLATE 3" XTL, APX 05 HEAD JottoDesk 1
425-6101 FACE PLATE 4" CENCOM JottoDesk 1
425-6099 FACE PLATE 3" JottoDesk 1
425-6164 FACE PLATE USB-PP JottoDesk 1 102.59 102.59
425-3704 CUP HOLDER 4" JottoDesk 1 56.15 56.15
MMSU-1 MAGNETIC MIC KIT Magnetic Mic 1 39.95 39.95
500-0001 (TM-5502UDB-UNIB-E) HINT TABLET & KEYBOARD MNTDOUBLE POSTHint 1 699.58 699.58

CSM - MOTOROLA RADIO

CSM - AXON ICV
CSM - CF33 TABLET
CSM - CF33 DOCK

CSM - IKEY KEYBOARD
GK10141S1U D T-RAIL VAULT 1-SMALL LOCK 1-UNIV XL LOCK Setina 1 509.25 509.25 I INSTALLATION CHARGES Labor Items 17.5 115.00 2,012.50 _____________________________________
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
41127
Mike McGee
60632
Phone: 831-758-7325
Salinas, CA 93901
426 Work Street
Tonya Erickson
Salinas Police Department - City Yard
Phone: 831-758-7325
Salinas, CA 93901
312 East Alisal St.

Tonya Erickson
Salinas Police Department
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
5/19/2023
2 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
Prisoner Compartment
_____________________________________
PK0369ITU20TM #8VS RP 1/2 COATED POLY 1/2 EXP METAL PARTITON Setina 1 681.75 681.75 QK0634ITU20 FULL REPL TRANSPORT SEAT CENTER PULL BELTS 2020 Setina 1 704.25 704.25 PK0316ITU202ND #12VS COATED POLY REAR PARTITION 2020 UTILITY Setina 1 441.75 441.75 WK0595ITU20 WINDOW BARRIER POLY Setina 1 254.25 254.25
DK0100ITU20 TPO DOOR PANELS BLK, UTIL 2020 Setina 1 231.75 231.75 V-DRAIN II V-DRAIN LONG SERIES II V Drain 1 16.00 16.00 I INSTALLATION CHARGES Labor Items 8.5 115.00 977.50
_____________________________________
Back End Equipment
_____________________________________
TK0241ITU20 CARGO BOX DSC-DRAWER/SLD/COMBO BSN-BASE/SLD/NO LK
Setina 1 1,281.75 1,281.75
TPA9289 CARGO BOX RADIO TRAY Setina 1 292.49 292.49
TLI2J ION T-SERIES LINEAR SUPER-LED DUO RED/BLUE Whelen 2 104.99 209.98

CSM - MODEM

CSM - FLARES
VTX609R VERTEX SUPER-LED LIGHT RED Whelen 1 84.99 84.99 VTX609B VERTEX SUPER-LED LIGHT BLUE Whelen 1 84.99 84.99

REAR TAIL LAMPS L/R
DC-5E8Q-25BLMB 25' CAT 5 CABLE Misc Parts 2 22.50 45.00 C399 CENCOM CORE WCX CONTROL CENTER Whelen 1 1,049.00 1,049.00 CCTL6 WeCanX ROTARY KNOB/SLIDE CONTROL HEAD Whelen 1
C399K4 OBDII CANPORT CABLE KIT FORD W/O OEM OPTION 61B Whelen 1 CV2V VEHICLE-TO-VEHICLE SYNC MODULE Whelen 1 211.20 211.20 CANEM16 CANTROL/CARBIDE WC 16 OUTPUT EXPANSION MODULE Whelen 1 166.20 166.20 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
41127
Mike McGee
60632
Phone: 831-758-7325
Salinas, CA 93901
426 Work Street
Tonya Erickson
Salinas Police Department - City Yard
Phone: 831-758-7325
Salinas, CA 93901
312 East Alisal St.

Tonya Erickson
Salinas Police Department
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
5/19/2023
3 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description
Manufacturer
Name Quantity Unit Price Total Price

CSM - WHELEN VSG MODEM // WHELEN CLOUD

CSM - CRADLEPOINT MODEM // ICV
I INSTALLATION CHARGES Labor Items 18 115.00 2,070.00
_____________________________________
INSTALL INSTALL MATERIALS Service Items 1 225.00 225.00 F Shipping Charges Service Items 1 325.00 325.00
21,838.51
1821.51
20,017.00
Total:

Total Sales Tax:

Subtotal:
325.00
19692.00
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
41127
Mike McGee
60632
Phone: 831-758-7325
Salinas, CA 93901
426 Work Street
Tonya Erickson
Salinas Police Department - City Yard
Phone: 831-758-7325
Salinas, CA 93901
312 East Alisal St.

Tonya Erickson
Salinas Police Department
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
5/19/2023
4 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-399, Version: 1
Direct Purchase of AB-481 Equipment
Approve a Resolution authorizing the direct purchase of unmanned aerial vehicles and associated equipment, diversionary devices, and ammunition for a total cost not to exceed $59,994.91.

City of Salinas Page 1 of 1 Printed on 6/8/2023
powered by Legistar™
Page | 1

CITY OF SALINAS

A motion to approve a Resolution authorizing the direct purchase of unmanned aerial vehicles and associated equipment, diversionary devices, and ammunition for a total cost not to exceed $59,994.91.

RECOMMENDATION:

Staff recommends that City Council authorize the direct purchase of two DJI Matrice 30T unmanned aerial vehicles and associated equipment for use by our Salinas Police Aerial Support (SPAS) Team, as well as 168 diversionary devices, and 21 cases of ammunition to be used by the department’s Special Weapons and Tactics (SWAT) Team. Equipment will be purchased from UVT, LC Action, and San Diego Police Equipment Co. Inc. for a total cost not to exceed $59,994.91.

EXECUTIVE SUMMARY:

The department’s Salinas Police Aerial Support (SPAS) Team has the need for two DJI Matrice 30T unmanned aerial vehicles (drones) with associated equipment and batteries to replace damaged equipment. The department’s Special Weapons and Tactics (SWAT) Team have a need for 168 diversionary devices, and 21 cases of specialty ammunition for use during training and operations. Equipment will be purchased from UVT, LC Action, and San Diego Police Equipment Co. Inc. for a total cost not to exceed $59,994.91. Assembly Bill 481, codified in Government Code sections 7070 through 7075, requires a law enforcement agency (LEA) to obtain approval from the applicable governing body prior to the funding, acquisition, or use of “Military Equipment” as defined by the Bill. As the items being requested are defined as “Military Equipment” per AB 481, we are seeking City Council approval prior to purchasing.

Page | 2
BACKGROUND:

On April 4, 2023, while assisting the Monterey County Sheriff’s Office with response to a call of a subject with a rifle. The Salinas Police Aerial Support (SPAS) Team provided assistance with monitoring the incident from the air. While assistant with taking photos and video footage of the scene, the unmanned aerial vehicle (drone) was damaged when it fell approximately 90 feet and crashed into the ground. The drone and installed accessories were valued at approximately $45,000. The City successfully submitted an insurance claim for this incident and recently received $42,460 to be used toward replacement equipment. After reviewing options, The SPAS Team is requesting to purchase two DJI Matrice 30T unmanned aerial vehicles (drones) with associated equipment and batteries as a replacement. We have secured a quote from UVT, totaling $34,492.15, for these replacement items. Remaining insurance funds will be used to purchase maintenance items.

The Salinas Police Department’s Special Weapons and Tactics (SWAT) Team has the need to purchase diversionary devices and specialty ammunition for used exclusively by the team during training and operations. The 120 Mini Flashbangs and 48 Flashbangs being requested are diversionary devices used exclusively by the SWAT Team during training and high-risk operations. New SWAT Team members require dedicated training on these items, and existing SWAT Team members undergo regularly scheduled training to maintain specialized skills with this equipment. We have secured a quote from LC Action, totaling $13,513.79, for these diversionary devices. The SWAT Team also has the need to purchase .308 and .338 ammunition for exclusive use by the specialized SWAT snipers during training and high-risk situations. We are requesting 19 cases of .308 ammunition and two cases of .338 ammunition. We have secured a quote from San Diego Police Equipment Co. Inc., totaling $11,588.97, for this ammunition.

Assembly Bill 481 – Military Equipment Funding, Acquisition, and Use, requires the Salinas Police Department to obtain approval from the Salinas City Council prior to the funding, acquisition, or use of “Military Equipment” as defined by the Bill. The equipment and supplies within this request meet the criteria of AB 481 Category 1: Unmanned, remotely piloted, powered aerial vehicles, and Category 10: Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons, and thus City Council approved is required prior to acquisition. More information about AB 481, including Salinas Police Department’s policy and equipment inventory is available at www.salinaspd.org/assembly-bill-481. Salinas Police Department Policy 709 Addendum A provides the applicable equipment inventory, including the purpose of equipment, cost, lifespan, and authorized use.

There are no local vendors that sell this specialized equipment and supplies, and we have selected existing vendors with long and positive history serving law enforcement. The attached quotes total $59,994.91. Given the absence of local vendors, as well as the information provided, the City Council has the authority to approve this direct purchase under Salinas Municipal code Section12- 27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Police Service will coordinate with the Finance Department during the purchasing process.

FISCAL AND SUSTAINABILITY IMPACT:

No new funds are requested to support this purchase. Funds for the drone and equipment are available in the Police Vehicle Replacement’s Insurance account, 5800.40.9579-66.5540, and funds for the diversionary devices and ammunition are appropriated and available within the Police Department’s Patrol Division budget, accounts 1000.40.4220 and 1100.40.4220.

ATTACHMENTS:

Resolution
AB-481 Equipment Quotes
1 RESOLUTION NO. (N.C.S.)
RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF AB-481 EQUIPMENT WHEREAS, the Salinas Police Department’s Salinas Police Aerial Support (SPAS) and the Special Weapons and Tactics (SWAT) Teams have a need for two DJI Matrice 30T unmanned aerial vehicles and associated equipment, 168 Flashbang diversionary devices, and 21 cases of specialty ammunition; and
WHEREAS, the equipment and supplies being requested are defined as “Military Equipment” per Assembly Bill 481 (AB 481), thus require City Council approval prior to purchase; and
WHEREAS, there are no local vendors available for this specialized police equipment and supplies, and UVT, LC Action, and San Diego Police Equipment Co. Inc. have provided quotes; and
WHEREAS, the City Council can approve this purchase pursuant to Salinas Municipal Code Section 12-27 (exception to low-bid based competition) in contracting for equipment, materials, supplies and services and pursuant to Salinas Municipal Code 12-28 (local purchasing preference).

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code sections 12-27 and 12-28.080 tshe Salinas City Council authorizes the direct purchase of two DJI Matrice 30T unmanned aerial vehicles and associated equipment from UVT for a total cost of $34,892.15; the direct purchase of 120 Mini Flashbangs and 48 Flashbangs from LC Action for a total cost of $13,513.79; and the direct purchase of 19 cases of .308 ammunition and two cases of .338 ammunition from San Diego Police Equipment Co. Inc. for a total cost of $11,588.97.

PASSED AND APPROVED this 13th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________
Kimbley Craig, Mayor
2 ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Quotation # SO209362

DESCRIPTION QUANTITY
UNIT
PRICE DISC.% TAXES AMOUNT
DJI Matrice 30 Series (30T) Products and Accessories
[101-138-1010] DJI Matrice 30T Combo w/Care Enterprise Basic The DJI Matrice 30T is the DJI Enterprise flagship drone. Its compact and foldable design allows for quick deployment and with multiple high-performance sensors integrated into a single camera payload, the DJI M30T packs a punch while still being incredibly portable. Controlled with the included DJI RC Plus remote controller, the entire system is weather-rated and can withstand even the harshest environments while operating continuously thanks to hot-swappable battery technology.

This line item is for 2 units of the Matrice 30T. Each Matrice 30T comes with two individual batteries.

2.000
Units
13,999.00 5.00 Sales
Tax
$ 26,598.10
Invoicing Address:

Salinas Police Department
312 E Alisal Street
Salinas CA 93901
United States
Shipping Address:

Salinas Police Department, Stephen Sparks
312 E Alisal Street
Salinas CA 93901
United States
 +1 831-758-7090
Salinas Police Department, Stephen Sparks
312 E Alisal Street
Salinas CA 93901
United States
Quotation Date:
04/12/2023
Expiration:
07/11/2023
Salesperson:

Jarret Rhyner
Unmanned Vehicle Technologies
Tel: +1 844-595-8010
[email protected]
https://www.uvt.us
1722 N College Avenue
Suite D
Fayetteville AR 72703
United States
Thank you for choosing
UVT!
1 [101-138-1207] DJI Matrice 30 Series TB30 Intelligent Flight Battery Explicitly designed to power the Matrice 30 Series drone, the DJI TB30 Intelligent Flight Battery is a 6-cell (6S) Ternary Lithium battery with a maximum capacity of 5880 mAh and a maximum voltage of 26.1 V. With its self-heating ability, the TB30 can perform even in extreme cold. The TB30 battery can only be charged using the DJI BS30 Intelligent Battery Station.

16.000
Units
329.00 5.00 Sales
Tax
$ 5,000.80
[115-101-1085] Go Professional Cases DJI Matrice 30 Series 12 Battery Case
This GPC M30 12 Battery Case holds up to six sets of TB30 flight batteries, four spare WB37 batteries, an additional RC Plus, and accessories providing enough power for more than four hours of flight time and ~6 hours of runtime for your RC Plus.

1.000
Units
339.00 0.00 Sales
Tax
$ 339.00
Subtotal $ 31,937.90
UVT ProLine Services
[SRV-PL-104] UVT ProLine Pre-Flight Service
Our ProLine Pre-Flight Service ensures you receive a turnkey system on day one. This service includes the activation of the hardware and any included service plans (ex. DJI Care Enterprise) and the updating and testing of all critical flight components. All ProLine services are performed in-house by our factory-trained technicians.

1.000
Units
499.00 100.00 0% $ 0.00
[SRV-PLS-103] UVT ProLine Support Premium
UVT ProLine Support offers you direct access to our technical and operational support teams. With ProLine Support Premium, this access is provided 24x7x365 to ensure you always have the support you need.

1.000
Units
1,999.00 100.00 0% $ 0.00
UPS Ground
Free Shipping

1.000
Units

0.00 0.00 0% $ 0.00
Subtotal $ 0.00
Unmanned Vehicle Technologies
Tel: +1 844-595-8010
[email protected]
https://www.uvt.us
1722 N College Avenue
Suite D
Fayetteville AR 72703
United States
Thank you for choosing
UVT!
2 The completion of this transaction via payment, Purchase Order, or electronic signature indicates your acceptance of our Terms & Conditions, available online at www.uvt.us/terms.

The contents of this document are confidential and proprietary and are intended only for the recipient specified herein. It is strictly forbidden to share the contents of this document with any third party, without receiving the prior written consent of UVT.

Payment terms: Net 30
Untaxed Amount $ 31,937.90
Taxes $ 2,954.25
Total $ 34,892.15
Unmanned Vehicle Technologies
Tel: +1 844-595-8010
[email protected]
https://www.uvt.us
1722 N College Avenue
Suite D
Fayetteville AR 72703
United States
Thank you for choosing
UVT!
3 1088 N FIRST STREET
SAN JOSE CA 95112 Date May-24-2023
TEL: 408 294-2677 • FAX 408 294-6444
EMAIL: [email protected]
STATE OF CA SBE CERTIFICATION # 1017260
CUST#
QTY. PRICE TOTAL
120 48.19 5782.80
48 124.83 5991.84

0.00 0.00

0.00 $11,774.64
Notes: 9.250%
1089.15
650.00
$13,513.79
Net 45
To:

COMMANDER LALO VILLEGAS

SALINAS POLICE DEPT
P# 831- 758-7276
EM: [email protected]

QUOTED BY
TOTAL
EST. DELIVERY
CTS 7290M MINI FLASHBANG STEEL BODY SINGLE USE
CTS 7290-3 FLASHBANG 3 BANG TRIPLE SINGLE USE DISTRACTION BOTH ITEMS MUST BE PURCHASED IN QUANTITES OF 12 EACH

DESCRIPTION

LC ACTION POLICE SUPPLY

SUBTOTAL
SALES RATE %

SALES TAX

SHIPPING
TERMS
Stacy Moore 60-90 days ARO
F.O.B.

Ship To:

QUOTATION
TO: SHIP TO:

AGENCY: ATTN:

PHONE:

FAX: PO / REF#:

EMAIL:

AUTH BY:

QTY UNIT ETA EXT. PRICE
16 CS/500 FEDERAL TRU .308 168GR TACTICAL TIP MATCHKING IN STOCK $7,984.00 3 CS/200 FEDERAL TACTICAL BONDED TIP .308 168GR IN STOCK $990.00 2 CS/200 FEDERAL GOLD MEDAL 338LAPUA 300GR MATCH BTHP 12 Months $1,350.00 NOTES: $10,324.00
TAX% 0.09250 $954.97
$310.00
$11,588.97

SALINAS POLICE DEPT
831-595-9785

PRODUCT CODE

ALL ORDERS MUST BE SUBMITTED IN WRITING

FOR DEPARTMENT PURCHASE ONLY

DESCRIPTION
E-mail: [email protected]
SUBTOTAL:

FREIGHT:

TOTAL:

Phone: (858)974-8500 Toll Free: (800)367-8989 Fax: (858)974-8530 San Diego Police Equipment Co. Inc., 8205-A Ronson Road, San Diego CA 92111

TO PROCEED WITH ORDER AS QUOTED, PLEASE PROVIDE SHIPPING INFORMATION AND SIGN FORM FED-LE308TT2 $330.00
FED-GM338LM2

UNIT PRICE
$675.00
05/10/23
06/10/23
QUOTED BY: JEREMY STALEY
DATE:

EXPIRES:

TERMS: NET 30
FED-T308T $499.00
QUOTE
[email protected]

DAVID PRITT
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-414, Version: 1
Modification to Classification - Salary Schedule
Approve a Resolution to amend the Classification - Salary Schedule to reflect the previously authorized salary adjustment for the Police Managers Association effective in the first full period of July 2023.

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CITY OF SALINAS

COUNCIL STAFF REPORT
_________________________________________________________________________________ DATE: June 13, 2023
DEPARTMENT: HUMAN RESOURCES
FROM: Marina Horta-Gallegos, Human Resources Director
SUBJECT: MODIFICATION TO CLASSIFICATION – SALARY SCHEDULE RECOMMENDED MOTION:

It is recommended that the City Council approve a Resolution to amend the Classification – Salary Schedule to reflect the previously authorized salary adjustment for the Police Managers Association effective in the first full period of July 2023.

RECOMMENDATION:

Staff recommends that the City Council approve the attached Resolution modifying the Classification – Salary Schedule to adjust the salary for the Police Managers Association consistent with the Resolution approved August 23, 2022.

BACKGROUND:

On August 23, 2022, the City Council approved the Memorandum of Understanding (MOU) between the City and the Police Managers Association. The MOU provides for a salary adjustment of one and one-half percent (1.5%) in July 2023.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (SEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The proposed action meets the Effective and Culturally Responsive Government Council goal.

DEPARTMENTAL COORDINATION:

The Human Resources Department coordinated this effort with the Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

The salary adjustments were factored into the fiscal year 2024 budget.

ATTACHMENTS:

Resolution
Exhibit A – Classification and Salary Schedule
RESOLUTION NO. _________ (N.C.S.)

RESOLUTION APPROVING MODIFICATION TO

THE CLASSIFICATION AND SALARY SCHEDULE
BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the Classification and Salary Schedule previously adopted by the City Council is hereby amended to include a one and onehalf percent (1.5%) salary adjustment due in the first full pay period of July 2023.

PASSED AND APPROVED this 13th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:
____________________________________
Kimbley Craig, Mayor
ATTEST:
______________________________
Patricia M. Barajas, City Clerk
Exhibit A
PMA
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
20 20.4001 Deputy Chief of Police 80.3835 13,933 84.4018 14,630 88.6274 15,362 93.0604 16,130 97.7138 16,937 102.6006 17,784 20 20.4006 Police Commander 74.6794 12,944 78.4154 13,592 82.3397 14,272 86.4522 14,985 90.7740 15,734 95.3183 16,522 20 20.4011 Police Sergeant 63.2552 10,964 66.4128 11,512 69.7376 12,088 73.2226 12,692 76.8890 13,327 80.7364 13,994 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-411, Version: 1
a. Existing Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding New Harvest Christian Fellowship Church v. City of Salinas, US District Court (ND) Case no. 5:19-cv-00334-SVK.
b. Performance Evaluation and Labor Relations - California Government Code Section 54957 and 54957.6, public employee performance evaluation and labor relations with unrepresented employee (City Manager).
c. Anticipated Litigation - California Government Code Section 54956.9(d)(2)(e)(5), conference with legal counsel regarding significant exposure to litigation (one case).

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Salinas City CouncilJune 13, 2023

Salinas City Council
June 13, 2023