Agenda Packet — Salinas City Council, June 25, 2024 (part 4 of 5)

215 W. FRANKLIN STREET, 5 TH FLOOR | MONTEREY, CALIFORNIA 93940 831 - 649 - 1100 | WWW.WALKERANDREED.COM
Via Email – [email protected]
June 14, 2024
Christopher A. Callihan, Esq. Author’s Email Address:

City Attorney, City of Salinas [email protected]
200 Lincoln Ave
Salinas, CA 93901
Re: Commercial Cannabis Permit 2023-007 for Relocation Site 1228 South Main Street
Mr. Callihan:

Our office represents a group of concerned Salinas Valley residents regarding the appealed denial of the Commercial Cannabis Permit 2023-007 to re-locate the Cannabis Dispensary “CannaCruz” from their location on 1156 Abbott Street to 1228 South Main Street (the “Property”). This letter serves to direct opposition to the approval of CCP 2023-007 application for a Commercial Cannabis Permit (the “Appeal”).

Commercial Cannabis Permit Application Amendment 2023-007 Directly Violates Salinas Municipal Code Section 5-07.27(d)
The Commercial Cannabis Permit Application 2023-007, by the terms of Salinas City Municipal Code 5-07.27(d), cannot be approved by the City of Salinas and must be denied.

Salinas City Municipal Code Section 5-07.27(d) states in full:
“NO commercial cannabis business may operate within any residential area or district of the city or adjacent to a residential area or district if, in the opinion of the chief of police or the community development director, the operation of a commercial cannabis business in such location would tend to cause a public nuisance or a situation which may result in repeated police department response or a negative impact on the adjacent residential units.” [emphasis added]
The opinion held by the Chief of Police, is a legal barrier that the Applicant cannot overcome. A denial from the Selection Committee based upon Salinas City Municipal Code Section 5-07.27(d) is final and unappealable. The City Council must interpret the Salinas City Municipal Code Section 5-07.27(d) as written in the four corners of the document.

June 14, 2024

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215 W. FRANKLIN STREET, 5 TH FLOOR | MONTEREY, CALIFORNIA 93940 831 - 649 - 1100 | WWW.WALKERANDREED.COM
Salinas City Council Has No Authority to Grant an Exception to 5-07.27(d).

Salinas City Municipal Code Section 5-07.27(d), as it is written, does not afford the right to an appeal or exception to the explicit restriction on approval of the Commercial Cannabis Permit upon the opinion of the Salinas City Chief of Police’s opinion, as evidenced in the March 19, 2024 letter by Sergeant Gerry Magana, that:
“The site is located adjacent to a residential area with close proximity to Salinas High School. It is the opinion of the Chief of Police that the operation of the Commercial Cannabis business in such a location would tend to cause a public nuisance or a situation which may result in a repeated police department response or a negative impact on the adjacent residential units as stipulated in municipal code section 5-07.27(d).”
Salinas City Municipal Code Section 5-07.27(c) permits the City Council or Planning Commission as the Appellate body the ability to grant an exception to the distance restriction to sensitive use locations, as stated below:
“An application (including a dispensary application) which has been denied based on any of the limitations set forth in subsections (a)(3) through (a)(7) may be appealed by the applicant in accordance with section 5-07.10. The appellate body may grant an exception to the limitations set forth in this subsection upon findings that the intent of this article would otherwise be met. No such exception will be granted, however for the distance limitations from those uses listed in subsections (a)(1) and (a)(2).”
No such exception or appeals process is afforded to the Applicant or any Commercial Cannabis Permit Applicant, under 5-07.27(d). The City Council has no authority to overrule the opinion or discretion of the Chief of Police under Salinas City Municipal Code Section 5-07.27(d), or to grant an exception to the Applicant when the denial of the Application Amendment by the Selection Committee was due to the Chief of Police’s opinion that the Cannabis Dispensary in this location “would tend to cause a public nuisance or a situation which may result in a repeated police department response or a negative impact on the adjacent residential units.” Approval of the Commercial Cannabis Permit Amendment Application 2023-007 Will Violate Salinas City Municipal Code Section 5-07.27(d).

The City Council must adhere to the Salinas City Municipal Code Section 5-07.27(d), as it is written and must deny the Applicant’s appeal. Any other determination will result in the City Council violating the very laws that they have created for the regulation of Commercial Cannabis Businesses to protect the health, safety, and wellbeing of its citizens.

June 14, 2024

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215 W. FRANKLIN STREET, 5 TH FLOOR | MONTEREY, CALIFORNIA 93940 831 - 649 - 1100 | WWW.WALKERANDREED.COM
We request that this letter be included in the City Council file record, and that my office receive future notices as an interested party.

Very Truly Yours,
Hansen P. Reed, Esq.

HPR/mb
cc: Clients via email
Salinas City Council – [email protected]
00000\CGK\2076843.1:61724
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E-MAIL [email protected]
831-424-1414 EXT. 271
OUR FILE NO. 30046.001
Stephen W. Pearson
Anne K. Secker
Randy Meyenberg
Christine G. Kemp
Timothy J. Baldwin
* Charles Des Roches
* Robert D. Simpson
Ana C. Toledo
* Leslie E. Finnegan
Lindsey Berg-James
Heidi A. Quinn
Daniel J. Little
Sharilyn R. Payne
Anne Frassetto Olsen
* Yvonne A. Ascher
William H. Falor III
Geraldine A. Villa
Charles Mullaney
Chiara Veronesi
Stacey Cheatham Wilson
Michael Masuda
(Of Counsel)
___________
Harry L. Noland
(1904-1991)
Paul M. Hamerly
(1920-2000)
Myron E. Etienne, Jr.
(1924-2016)
Peter T. Hoss
(1934-2018)
* CERTIFIED SPECIALIST IN

PROBATE, ESTATE PLANNING,

AND TRUST LAW BY

THE CALIFORNIA BOARD OF

PHONE 831-424-1414 FROM MONTEREY 831-372-7525 FAX 831-424-1975 333 SALINAS STREET POST OFFICE BOX 2510 SALINAS, CA 93902-2510 June 17, 2024

VIA E-MAIL
Ms. Kimbley Craig, Mayor
Office of the Mayor
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Mr. Orlando Osornio, District 4
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Ms. Carla Viviana Gonzales, District 1
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Mr. Andrew Sandoval, District 5
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Mr. Tony Barrera, District 2
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Mr. Anthony Rocha, District 6
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Mr. Jesus Valenzuela, District 3
Office of the City Council
200 Lincoln Ave
Salinas, CA 93901
[email protected]
City Clerk
City of Salinas
200 Lincoln Ave
Salinas, CA 93901
[email protected]
Re: Upholding Planning Commission Denial of Conditional Use Permit 2022-048 and
Upholding Selection Committee Denial of Commercial Cannabis Permit 2023-007
(Public Hearing 6-18-2024)
Dear Mayor and City Councilmembers:

I am writing on behalf of Charlie Sammut, an adjoining landowner, to urge your Council to uphold the City Planning Commission’s denial of Conditional Use Permit (CUP) 2022-048 and uphold the City’s Selection Committee’s denial of the Amendment to the Commercial Cannabis Permit (CCP) 2023-007 based upon the Mayor Craig
City Councilmembers
June 17, 2024

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00000\CGK\2076843.1:61724
substantial evidence in the record of the negative impact these permits will have on the immediate surrounding neighborhood and the public welfare in general.

Should the Council reverse these denials and seek to approve these permits, these approvals cannot be granted until full environmental review under CEQA is completed for these permits, as set forth below.

Conditional Use Permit (CUP) 2022-048 CEQA Determination The staff report for CUP 2022-048 states, that if the Council approves the Use Permit, the Council can rely on a Class 32 “Infill” Exemption under CEQA.

The Class 32 Exemption cannot be used in this case. The Class 32 “Infill” Categorical Exemption (CEQA Guideline Section 15332), only exempts infill development under certain circumstances, which do not apply to this permit.

To be exempt from CEQA under a Class 32 Exemption, the project must be consistent with the General Plan and Zoning requirements, and cannot be used for a project that would result in any significant traffic, noise, air quality, or water quality impacts.

In this case there is irrefutable substantial evidence in the record that the project will result in significant traffic and safety concerns on already congested streets and intersection; is not consistent with the City’s zoning code and parking requirements, including requesting a 51% parking variance which will be create additional parking congestion in an already congested parking; and will create a nuisance, and health and safety issues to the public given the increased vehicular and pedestrian traffic related to the cannabis operation, and the proximity to several existing sensitive use sites (Evidence including: Letters from Charlie Sammut; Letter from Hansen Reed; Letter from Elli’s Great American Restaurant; Request for Parking Variance; Police March 19, 2024 memorandum; Additional first hand Public Comments; Selection Committee and Planning Commission Findings for CUP 2022-048 and Amendment to CCP Permit 2023-007).

Amendment to Commercial Cannabis Permit (CCP) 2023-007 CEQA Determination
The staff report for the amendment to CCP 2023-007 states, that if the Council approves the Amended Permit, no CEQA analysis is required because the amendment to the existing Cannabis Permit is not a “project” under CEQA Guideline Section 15378 and the project has no potential to cause any effect on the environment under CEQA Guidelines Section 15061.

Mayor Craig
City Councilmembers
June 17, 2024

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Neither CEQA Guideline Section 15378 or CEQA Guideline Section 15061 can be applied in this matter.

Under Section 15378, a “project’ is defined as “any action which has the potential to result in either direct or reasonably foreseeable indirect physical change in the environment”, including any activity involving the issuance to a person or a permit or license.

Amending CCP 23-007 to move the location of the cannabis dispensary to another area of the city clearly involves the issuance of an amended permit dispensary to operate in another location which area already has congested streets and limited parking, requires a 51% parking variance, and will be located near other sensitive uses.

Given these facts, the permit amendment clearly has the potential to create physical change to the environment, as well as. Impact the general public health and safety. (Evidence including: Letters from Charlie Sammut; Letter from Hansen Reed; Letter from Elli’s Great American Restaurant; Request for Parking Variance; Police March 19, 2024 memorandum; Additional first hand Public Comments Selection Committee and Planning Commission findings for CUP 2022-048 and Amendment to CCP Permit 2023-007).

Likewise under Section 15061, the CEQA exemption can only be used “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment” which is clearly not the case here based on substantial evidence in the record, including, but not limited to, impacts to traffic, parking, and public safety. (Evidence including: Letters from Charlie Sammut; Letter from Hansen Reed; Letter from Elli’s Great American Restaurant; Request for Parking Variance; Police March 19, 2024 memorandum; Additional first hand Public Comment; Selection Committee and Planning Commission findings for CUP 2022-048 and Amendment to CCP Permit 2023-007).

For the reasons set forth in the letters submitted by Charlie Sammut and other public comments made, as well as the findings of the Planning Commission and Selection Committee, we request your Council uphold the Planning Commission’s decision denying the Use Permit CUP2022-048 and the Selection Committee’s decision denying the amended Commercial Cannabis Permit CCP 2023-007.

Sincerely,

NOLAND, HAMERLY, ETIENNE & HOSS
A Professional Corporation
Christine G. Kemp
Christine Kemp
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-381, Version: 1
City Council Committees/Regional Board Appointments
Approve the updated committees/regional board appointments City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: ADMINISTRATION
FROM: KIMBLEY CRAIG, MAYOR
BY: PATRICIA M. BARAJAS, CITY CLERK
TITLE: CITY COUNCIL COMMITTEES/REGIONAL BOARD

APPOINTMENTS
RECOMMENDED MOTION:

A motion to approve the updated committees/regional board appointments.

EXECUTIVE SUMMARY:

Annually, and following an election, the Mayor is required to make appointments to the City Council subcommittees and regional boards on which the City is represented followed by ratification by the City Council. In February 2024, the City Council ratified the appointments for the 2024 calendar year. The resignation of Steve McShane, former District 3 Councilmember effective May 10, 2024, left vacancies on multiple city committees and regional board. This report is intended to present the City Council with the list of appointments to fill such vacancies.

Appointment shall be made to ensure representation on all boards and committees.

BACKGROUND:

In February 2024, the City Council ratified the Mayor’s appointments to City Committees/Regional Boards for calendar year 2024. Pursuant to Salinas City Code Section 2-1, Rule 2(c), the Mayor may make appointments to the Council Subcommittees and Regional Boards upon assuming office at a City Council meeting. Additionally, Section A.3 of the City Council Rules of Procedure and Order of Business, City Council Resolution No. 20742 (N.C.S.), also allows the Mayor to appoint City Council members to regional board or other legislative bodies on which the City Council is represented.

On December 2022, the City Council requested changes to Salinas Municipal Code and the City Council Rules of Procedure and Order of Business as they relate to the Mayor’s appointment authority and other sections. The Committee’s recommended changes will be scheduled for future Council consideration and will depend on the timing of any follow-up to City Council Strategic Planning process or as an independent Consideration item at an upcoming regular session of Council.

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Attached are the recommended appointments as presented by Mayor Craig for Council approval with the vacancies left by former Councilmember Steve McShane highlighted in blue. Following a discussion between the Mayor and current District 3 Councilmember, Jesus Valenzuela, the Mayor is proposing that Councilmember Valenzuela be appointed to these vacancies highlighted in blue.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This report aligns with the City Council’s goal of Effective and Culturally Responsive Government (City of Salinas Strategic Plan 2022-2025) by ensuring the city is represented in and working collaboratively on City/County-wide regional boards.

DEPARTMENTAL COORDINATION:

The Mayor and the City Clerk coordinated on this Report.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact related to the City of Salinas committees/regional board appointments.

ATTACHMENTS:

Exhibit A – Committee/Regional Board Appointments List
6/21/2024 Page 1

COMMITTEE/BOARD NAME CATEGORY REPRESENTATIVES
FINANCE STANDING COMMITTEE/BOARD Craig, Osornio, Rocha

HOUSING AND LAND USE/FUTURE GROWTH
AREA SUBCOMMITTEE STANDING COMMITTEE/BOARD Osornio, Rocha (CH), Sandoval EDUCATION AND OUTREACH SUBCOMMITTEE ADHOC COMMITTEES Gonzalez, Rocha, Sandoval

SALINAS DOWNTOWN COMMUNITY BOARD ADHOC COMMITTEES
McShane (TBD), Osornio, Rocha
FIREWORKS SUBCOMMITTEE ADHOC COMMITTEES Craig, Gonzalez, McShane TBD STATE/FEDERAL LEGISLATIVE ADHOC COMMITTEES Craig, Gonzalez, McShane TBD LITTER AND DEBRIS SUBCOMMITTEE ADHOC COMMITTEES Gonzalez, Osornio, Sandoval RODEO ADHOC COMMITTEES Craig, Osornio, Sandoval
EMS GREATER SALINAS REGIONAL COUNCIL ADHOC COMMITTEES Barrera, Gonzalez, Osornio CITY CHARTER/DECORUM COMMITTEE ADHOC COMMITTEES McShane TBD, Sandoval ANIMAL SHELTER JPA ADHOC COMMITTEES Barrera, Craig, Gonzalez CITY/COUNTY MOU SUBCOMMITTEE ADHOC COMMITTEES Craig, McShane TBD, Osornio CAR CLUB SUBCOMMITTEE ADHOC COMMITTEES Barrera, Osornio MONTEREY BAY AIR RESOURCES DISTRICT (700

FORM) REGIONAL BOARD APPOINTMENTS
Osornio (Rocha, Alternate)

COALITION OF HOMELESS SERVICE

PROVIDERS/CONTINUUM OF CARE REGIONAL BOARD APPOINTMENTS Craig (Rocha, Alternate)

ASSOCIATION OF MONTEREY BAY AREA
GOVERNMENTS (700 FORM) REGIONAL BOARD APPOINTMENTS
McShane TBD (Barrera,
Alternate)

CENTRAL COAST COMMUNITY ENERGY
(FORMERLY MONTEREY BAY COMMUNITY
POWER) (FORM 700) REGIONAL BOARD APPOINTMENTS
McShane TBD (Barrera, Alternate)
COMMUNITY HUMAN SERVICE (FORM 700) REGIONAL BOARD APPOINTMENTS Rocha (Sandoval, Alternate) MONTEREY ONE WATER (700 FORM) REGIONAL BOARD APPOINTMENTS Rocha (Sandoval, Alternate)

MONTEREY COUNTY CONVENTION/VISITORS

BUREAU REGIONAL BOARD APPOINTMENTS
Craig (McShane TBD, Alternate)

MONTEREY SALINAS TRANSIT/REGIONAL TAXI
AUTHORITY (MST/RTA) (700 FORM) REGIONAL BOARD APPOINTMENTS Barrera (Osornio, Alternate)
POLICE ACTIVITIES LEAGUE (PAL) REGIONAL BOARD APPOINTMENTS Barrera, Sandoval REGIONAL SOCCER COMPLEX BOARD REGIONAL BOARD APPOINTMENTS Gonzalez (Rocha, Alternate)

SALINAS VALLEY BASIN GROUNDWATER
SUSTAINABILITY AGENCY (FORM 700) REGIONAL BOARD APPOINTMENTS Rocha (Gonzalez, Alternate)

SALINAS VALLEY SOLID WASTE AUTHORITY
(SVSWA) (FORM 700) REGIONAL BOARD APPOINTMENTS
Gonzalez, Rocha, Sandoval
(Osornio, Alternate)
SALINAS UNITED BUSINESS ASSOCIATION REGIONAL BOARD APPOINTMENTS Osornio (Gonzalez, Alternate)

TRANSPORTATION AGENCY OF MONTEREY
COUNTY/RAIL POLICY COMMITTEE (TAMC) (700

FORM) REGIONAL BOARD APPOINTMENTS
Sandoval (Rocha, Alternate)
CITY COUNCIL COMMITTEE/REGIONAL BOARD APPOINTMENTS (RATIFIED 01/23/2024) P:\CitClerk\COUNCIL SUBCOMMITTEE APPOINTMENTS.doc
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-372, Version: 1
Republic Services Garbage & Recycling Rates FY24-25 and Performance Review Update Approve a Resolution finding the proposed annual adjustments to Republic Services of Salinas’ (Republic Services) Schedule of Service Fees and Schedule of Rates for Residential and Commercial Customers effective July 1, 2024, to be within the terms of the Collection Services Agreement. Receive an update from City staff on the Performance Review of Republic Services.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
TITLE: REPUBLIC SERVICES GARBAGE & RECYCLING RATES FY 24-25

AND PERFORMANCE REVIEW UPDATE
RECOMMENDED MOTION:

A motion to approve a Resolution finding the proposed annual adjustments to Republic Services of Salinas’ (Republic Services) Schedule of Service Fees and Schedule of Rates for Residential and Commercial Customers effective July 1, 2024, to be within the terms of the Collection Services Agreement.

While not a part of the recommendation action, this report also addresses the ongoing Performance Review of Republic Services, as called for in the Collection Services Agreement.

EXECUTIVE SUMMARY:

On May 7, 2024, the Republic Services Garbage and Recycling Rates for the upcoming Fiscal Year were presented to the City Council. At that time, the City Council delayed action on the rates in an effort to receive updated information on the ongoing Performance Review process. City staff recognizes the importance of both of these items, however, recommends that the City Council address the rate adjustment issue only during its consideration of this item.

Staff believes that Republic Services has been noncompliant and/or slow to respond to issues raised by the Performance Review. This report highlights some of these performance deficiencies and notes that significant resolution will be required by Republic Services in order to correct the performance deficiencies. Staff will need more time to work through these significant issues, however.

Republic Services’ proposed rates for Solid Waste, Recycling, and Green Waste Collection Services for Fiscal Year 2024-25 reflect an increase of 4.18% (or $1.40) for the typical 32-gallon residential trash service from $33.47 to $34.87 per month. The increase consists of 2.33% ($0.78) (4.0% CPI increase to the collection element of the rate) for Republic Services CPI, 0.94% (or $0.31) for SVSWA AB 939 fees, 0.29% (or $0.10) for recycling processing, and 0.63% (or $0.21) for City franchise fees.

For commercial services, the monthly rate for a customer with a 3-cubic yard bin collected once per week will increase 4.41% (or $22.97) from $521.23 to $544.20 per month. The increase consists of

2.61% (or $13.61) (4.0% CPI increase to the collection element of the rate) for Republic Services CPI, 1.13% (or $5.91) for SVSWA AB 939 fees, and 0.66% (or $3.45) for City franchise fees.

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Commercial customers continue to have the option to reduce their monthly rates by taking advantage of recycling opportunities and/or by reducing service levels for underutilized capacity.

The City and R3 Consulting Group, Inc. have reviewed the rates with representatives of Republic Services in accordance with the Collection Services Agreement and find them within the terms of the Collection Services Agreement.

BACKGROUND:

Since July 1, 2001, the City of Salinas has had an exclusive Collection Services Agreement with Allied Waste Services, dba Republic Services of Salinas (Republic Services), for municipal solid waste, recyclables, and green waste collection services. The Collection Services Agreement has had multiple amendments and extensions up to the current Amended and Restated Franchise Agreement (October 2021) with a term expiring June 30, 2036, with an optional extension of five years at the City’s sole discretion (Resolution No. 22208 (N.C.S.).

The rates are made up of the following fees: franchise, AB 939, disposal, recycle, organics, construction and demolition and the collection element. The only fee that Republic Services can adjust is the collection element. The Franchise Fee is set to 15% by the City and the rest are set by either Salinas Valley Solid Waste Authority (SVSWA) or by Regen Monterey.

SVSWA takes the trash and green waste (organics) and has kept the solid waste rate ($64.75 per ton) and the organics rate ($58.25 per ton) the same as last year and increased the AB 939 by 21.65% (charged to trash service based on service level).

Republic Services takes the recyclables to Regen Monterey who have increased their processing fee by 8.8%.

The chart below provides a snapshot of the impact of the requested adjustments to the rates of a typical residential and commercial customer.

Table 3
Estimated Service Cost Increases for Hauler
Base Services by Rate
Classification
Rate
Classification
Approved
FY 23/24
Rates
Proposed
FY 24/25
Rates
Percent
Change Increase
32-Gallon Garbage,
64-Gallon Recycle,
96-Gallon Organics
Residential $33.47 $34.87 4.18% $1.40
32-Gallon Garbage,
64-Gallon Recycle,
96-Gallon Organics
MFD – Curbside $33.47 $34.87 4.18% $1.40
32-Gallon Garbage,
64-Gallon Recycle,
96-Gallon Organics
MFD –
Consolidated
(Carts)
$51.97 $54.11 4.12% $2.14
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Note: The CPI increase is only applied to the Republic portion of the adjusted rates and is not applied to the SVSWA’s disposal portion. Thus, the resulting percentage increase varies for each service on the rate schedule.

Across all levels of service, the average rate increase of 4.25% for single family residential customers,

4.14% for multi-family residential customers, and 4.12% for commercial customers. Per Section 14-

01.10 of the Salinas Municipal Code and Article 4 of the Collection Services Agreement, the Council annually reviews and adopts adjustments to Republic Services corresponding approved rates. Article

4.06 of the Collection Service Agreement states “Each adjustment is to be approved by the Salinas City Council with good faith effort by May 1st of each year ...”. Republic Services submitted a request for consideration of adjustments to the Rate Schedules for fiscal year 2024-25 in accordance with the timeframe as required in the Collection Services Agreement.

Key Drivers:

As part of the negotiation process, existing programs and solid waste expenditures were considered.

The annual rate adjustment is directly linked to increased costs in tipping fees (SVSWA Landfill, ReGen MRF) and the Solid Waste Element. All of these cost increases are typical of the service provided.

Collection Element
Beginning with Rate Year 2023, the Consumer Price Index (CPI-U) adjustment shall be the sum of the weighted percentage change in the 12-month average of each CPI-U index number between the base period, which shall be the prior preceding year ending December 31st, and the preceding year ending December 31st as contained in the most recent release of the CPI-U. Therefore, the CPI-U rate adjustment effective July 1, 2024, will be based on the percentage changes between the 12-month average of the CPI-U indices from January 2023 to December 2023. Additionally, if in any Calendar year that the calculation of the CPI-U exceeds four percent (4.00%), the total adjustment for that year will be four percent (4.00%), and no rollover amount will be added the rate adjustment percentage in the following year, or any subsequent year. If the CPI-U is negative, there will be no CPI-U adjustment to the Collection Element for that year. The annual CPI-U was calculated at 5.44% and the CPI applied to the 2024-25 rate schedule is 4.00%.

SVSWA Tipping Fee
Salinas Valley Solid Waste Authority has kept their tipping fee at $64.75 per ton for the upcoming year.
3 Cubic Yard Garbage
Bin, 1 Pickup per Week
MFDConsolidated
(Bins)
$521.23 $544.20 4.41% $22.97
3 Cubic Yard Garbage
Bin, 1 Pickup per Week Commercial $521.23 $544.20 4.41% $22.97 2 Cubic Yard Recycle
Bin, 1 Pickup per Week Commercial $336.00 $349.80 4.11% $13.80 64-Gallon Organics
Cart, 1 Pickup per Week Commercial $70.65 $73.21 3.62%
$2.56
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SVSWA AB 939 Fees
Every year SVSWA reallocates its AB 939 non-disposal programs fee using the total tonnage landfilled over the prior three fiscal years. For FY 2024-25 the SVSWA increased AB 939 Nondisposal Program Fees from $2,428,616 to $2,954,517. This fee increase is meant to offset the additional funding needed to comply with all CalRecycle requirements focused on waste prevention, diversion, and recovery.

Recyclable Material
Republic Services hauls the recyclable material to ReGen Monterey in Marina. The cost of the recyclables has increased from $36.75 per ton to $40.00 per ton, an increase of 8.8% Franchise Fee
A typical component of such agreements, franchise fees represent the reasonable market value of the grant of the solid waste franchise. The City is paid a 15% franchise fee on the gross revenues for all services that Republic Services provides. The above increases for CPI, AB 939 fees, recycling and organics collection costs will also result in additional franchise fees.

Performance Review Update
Following the City Council meeting of May 7, 2024, the City signed Amendment No. 2 with R3 Consulting in order to continue the performance review work necessary to fully review the Collection Services Agreement. The first phase work of R3 Consulting focused on contract compliance and included the areas of work order response times, sustainability/compliance representatives, overweight vehicles, and the age of collection vehicles. In this phase of the review, R3 found 4 areas of non-compliance: 1) Work Order response times; 2) Staffing; 3) Overweight Vehicles; and 4) Replacement Vehicles.

Within the Collection Services Agreement, each of the areas identified in R3’s review has an administrative charge/penalty listed for non-compliance. Staff recommends that the City ultimately assess the fines/penalties as listed in the Collection Services Agreement and continue working on the areas of non-compliance. Work in these areas will need to continue in an effort to fully finalize all so that administrative penalties can be assessed in their entirety.

City staff believes that all of the ongoing efforts on the performance review are serious in nature and could even lead the City finding Republic in noncompliance status or even default of the Collection Services Agreement. Before final determinations can be made, the review by R3 Consulting and City staff needs to be completed. It is anticipated that complete work in all areas should be accomplished by September.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities Page | 5
excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

This action supports the Council’s goal of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

While the rate review is largely conducted by Public Works, coordination occurs with both the Finance, City Manager’s, and Legal Departments.

FISCAL AND SUSTAINABILITY IMPACT:

This item requires no additional expenditures or appropriations. Franchise fees associate with these annual rate adjustments will generate additional General Fund revenue for the City and will be included in the upcoming Proposed FY 2024/25 Budget.

ATTACHMENTS:

1. Resolution

2. Proposed New Exhibit 1 - Schedule of Approved Rates of Franchise Agreement – Republic Services & the City of Salinas, effective 7/1/24
RESOLUTION NO. ___________________ (N.C.S.)

A RESOLUTION FINDING ADJUSTMENTS TO REPUBLIC SERVICES OF SALINAS’S SCHEDULE OF CONTRACTOR SERVICE FEES AND APPROVED

RATES FOR COMMERCIAL AND RESIDENTIAL CUSTOMERS
EFFECTIVE JULY 1, 2024 TO BE CONSISTENT WITH THE COLLECTION

SERVICES AGREEMENT
WHEREAS, Section 14-01.10 of the Salinas Municipal Code, and California Public Resources Code, Section 40059 allows the City to enter into a contract for collection, removal, and disposal of all garbage, wet garbage, rubbish or commercial rubbish; and WHEREAS, the City of Salinas has a Collection Services Agreement with Republic Services of Salinas (Agreement) to provide solid waste, recycling, and green waste collection services for the City; and
WHEREAS, per the Agreement, Article 4, Service Recipient Billing, Charges and Rates, Republic Services may adjustment their rates on an annual basis; and WHEREAS, City of Salinas and R3 Consulting Group, Inc. staff have reviewed the proposed adjustments to their service fees and the Proposed New Exhibit 1 – “Schedule of Approved Rates,” and accurately reflect those formulas prescribed by the Agreement; and WHEREAS, if approved, Republic Services will implement the proposed Schedule of Approved Rates effective July 1, 2024; and
WHEREAS, a Public Hearing was properly noticed and held on May 7, 2024, pursuant to Government Code 66017 and public comment received.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby finds and determines that the above recitals and accompanying staff report are true and correct and have served as the basis, in part, for the actions of the City Council set forth below; and BE IT FURTHER RESOLVED that the proposed New Exhibit 1- “Schedule of Approved Rates,” attached hereto, is found and determined to be consistent with the Franchise Agreement.

PASSED AND APPROVED this 25th day of June 2024 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
____________________________________
Kimbley Craig, Mayor
ATTEST:
_________________________________
Patricia M. Barajas, City Clerk
FY24/25 Rates
Rate Code Description Effective 7/1/2024
Residential Services:

Standard Weekly Residential Services: Monthly Rate
20 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $30.20 32 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $34.87 64 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $47.63 96 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $62.48 Senior Low Income - 20 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $21.90 Senior Low Income - 32 Gallon Garbage, 64 Gallon Recycle, 96 Gallon Yardwaste $21.90 Additional Weekly Residential Services: Monthly Rate
Additional 32 Gallon Garbage $23.76
Additional 64 Gallon Garbage $35.00
Additional 96 Gallon Garbage $51.73
Backyard Service Charge (additional charge) $30.47
Backyard Service for Permanently Disabled No Charge
Additional One Time Residential Charges: Per Occurrence Extra Pickup at Same time as Regular Service, Customer Fills Container - 20 Gallon $7.28 Extra Pickup at Same time as Regular Service, Customer Fills Container - 32 Gallon $12.82 Extra Pickup at Same time as Regular Service, Customer Fills Container - 64 Gallon $23.71 Extra Pickup at Same time as Regular Service, Customer Fills Container - 96 Gallon $37.10 Each Additional Bag of Garbage (Up to 32 Gallon) - Driver required to load $11.91 Payment and Research Fee $28.78
Restart and Readjustment fee - Administrative $17.38
Residential Cart Overflow - 20 Gallon $6.33
Residential Cart Overflow - 32 Gallon $7.58
Residential Cart Overflow - 64 Gallon $10.25
Residential Cart Overflow - 96 Gallon $13.57
Additional Trip to Customer Location at Customer Request $44.69 Bulky Goods Pickup - Limit 1 Item $116.62
Bulky Goods Pickup - Each Additional Item Not Requiring an Additional Trip $38.30 4 Yard Front-Load Clean Up Container (Maximum 5 Days, No Saturday/Sunday Services) $256.90 6 Yard Front-Load Clean Up Container (Maximum 5 Days, No Saturday/Sunday Services) $336.43 8 Yard Front-Load Clean Up Container (Maximum 5 Days, No Saturday/Sunday Services) $448.41 Mandatory Return Service Charge $22.21
Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc.) in which Republic Services is charged by the designated transfer station or landfill will be passed on to the customer when it is possible to identify the customer in violation.

Commercial Services:

Standard Weekly Commercial Services: Monthly Rate
20 Gallon Garbage Cart, 1 Pickup per Week $38.85
32 Gallon Garbage Cart, 1 Pickup per Week $62.24
64 Gallon Garbage Cart, 1 Pickup per Week $79.64
96 Gallon Garbage Cart, 1 Pickup per Week $96.55
96 Gallon Garbage Cart, 2 Pickups per Week $188.11
96 Gallon Garbage Cart, 3 Pickups per Week $355.80
96 Gallon Garbage Cart, 4 Pickups per Week $465.83
96 Gallon Garbage Cart, 5 Pickups per Week $549.41
96 Gallon Garbage Cart, 6 Pickups per Week $659.22
PROPOSED NEW EXHIBIT 1 - Schedule of Approved Rates
Franchise Agreement - Republic Services Services & The City of Salinas 1 Cubic Yard Garbage Bin, 1 Pickup per Week $383.36
2 Cubic Yard Garbage Bin, 1 Pickup per Week $460.30
3 Cubic Yard Garbage Bin, 1 Pickup per Week $544.20
4 Cubic Yard Garbage Bin, 1 Pickup per Week $625.05
6 Cubic Yard Garbage Bin, 1 Pickup per Week $776.13
8 Cubic Yard Garbage Bin, 1 Pickup per Week $922.84
1 Cubic Yard Garbage Bin, 2 Pickups per Week $626.92
2 Cubic Yard Garbage Bin, 2 Pickups per Week $769.76
3 Cubic Yard Garbage Bin, 2 Pickups per Week $917.88
4 Cubic Yard Garbage Bin, 2 Pickups per Week $1,064.65
6 Cubic Yard Garbage Bin, 2 Pickups per Week $1,371.68
8 Cubic Yard Garbage Bin, 2 Pickups per Week $1,652.72
1 Cubic Yard Garbage Bin, 3 Pickups per Week $895.04
2 Cubic Yard Garbage Bin, 3 Pickups per Week $1,103.87
3 Cubic Yard Garbage Bin, 3 Pickups per Week $1,344.43
4 Cubic Yard Garbage Bin, 3 Pickups per Week $1,530.65
6 Cubic Yard Garbage Bin, 3 Pickups per Week $1,969.60
8 Cubic Yard Garbage Bin, 3 Pickups per Week $2,382.59
1 Cubic Yard Garbage Bin, 4 Pickups per Week $1,163.22
2 Cubic Yard Garbage Bin, 4 Pickups per Week $1,437.96
3 Cubic Yard Garbage Bin, 4 Pickups per Week $1,717.96
4 Cubic Yard Garbage Bin, 4 Pickups per Week $1,996.69
6 Cubic Yard Garbage Bin, 4 Pickups per Week $2,567.60
8 Cubic Yard Garbage Bin, 4 Pickups per Week $3,112.42
1 Cubic Yard Garbage Bin, 5 Pickups per Week $1,431.44
2 Cubic Yard Garbage Bin, 5 Pickups per Week $1,772.05
3 Cubic Yard Garbage Bin, 5 Pickups per Week $2,134.05
4 Cubic Yard Garbage Bin, 5 Pickups per Week $2,462.59
6 Cubic Yard Garbage Bin, 5 Pickups per Week $3,165.64
8 Cubic Yard Garbage Bin, 5 Pickups per Week $3,842.36
1 Cubic Yard Garbage Bin, 6 Pickups per Week $1,699.42
2 Cubic Yard Garbage Bin, 6 Pickups per Week $2,106.18
3 Cubic Yard Garbage Bin, 6 Pickups per Week $2,518.06
4 Cubic Yard Garbage Bin, 6 Pickups per Week $2,928.84
6 Cubic Yard Garbage Bin, 6 Pickups per Week $3,763.63
8 Cubic Yard Garbage Bin, 6 Pickups per Week $4,572.28
2 Cubic Yard Front Load Compactor, 1 Pickup per Week $508.19 2 Cubic Yard Front Load Compactor, 2 Pickups per Week $924.09 2 Cubic Yard Front Load Compactor, 3 Pickups per Week $1,353.12 2 Cubic Yard Front Load Compactor, 4 Pickups per Week $1,782.21 2 Cubic Yard Front Load Compactor, 5 Pickups per Week $2,210.95 2 Cubic Yard Front Load Compactor, 6 Pickups per Week $2,640.29 3 Cubic Yard Front Load Compactor, 1 Pickup per Week $837.99 3 Cubic Yard Front Load Compactor, 2 Pickups per Week $1,505.48 3 Cubic Yard Front Load Compactor, 3 Pickups per Week $2,225.83 3 Cubic Yard Front Load Compactor, 4 Pickups per Week $2,893.31 3 Cubic Yard Front Load Compactor, 5 Pickups per Week $3,603.04 3 Cubic Yard Front Load Compactor, 6 Pickups per Week $4,280.95 4 Cubic Yard Front Load Compactor, 1 Pickup per Week $1,016.80 4 Cubic Yard Front Load Compactor, 2 Pickups per Week $1,848.13 4 Cubic Yard Front Load Compactor, 3 Pickups per Week $2,705.93 4 Cubic Yard Front Load Compactor, 4 Pickups per Week $3,563.82 4 Cubic Yard Front Load Compactor, 5 Pickups per Week $4,421.12 4 Cubic Yard Front Load Compactor, 6 Pickups per Week $5,279.34 Note: Front End Compactor will be charge two time the equivalent front load service. Front-load compactors will not be provided by Republic Services. Customers will be required to purchase the compactor.

Additional Weekly Front-Load Commercial Services: Monthly Rate Dismount and Push Charge per Bin Serviced Per Week $8.83 Key Charge per Bin Serviced per Week $10.50
Enclosure Charge per Bin Serviced per Week $11.65
Gate Service Charge per Bin Serviced per Week $11.65
Long Walk per Bin Serviced per Week $27.72
Maximum Additional Weekly Charges per Bin Serviced per Week $34.84 Scout Truck (Container Truck) container pull out $51.35 Per Yard surcharge for customers pre-compacting trash. $50.93 Note: 1) Key charges are allowed when container access requires the driver to carry a key and unlock a lock to empty the container. Key charges do not apply if a customer's lock is left in the unlocked position. 2) Enclosure charges are allowed when collection requires removing a container from an enclosure and replacing it when emptied. 3) Gate service charges are allowed when collection requires opening a closed or locked gate in order to access a container. 4) Long walk charges are allowed when a container is placed further than 10 feet from where the collection vehicle has access. 5) Charges for key, enclosure, gate, and long walk service are not cumulative pickup charges.

The contractor's service fees for a customer requiring one or more of the special services will be a maximum service fee (as specified in the table above) as adjusted for CPI, per pickup for any combination of the four service categories. 6) Dismount and Push Charges are allowed when container service requires the driver to dismount and push the container from a fixed position and return it to the same position after service.

Additional One Time Front-Load Commercial Charges:

Overloaded Container for First Cubic Yard, No Dismount Required $48.87 Overloaded Container for Each Cubic Yard in excess of 1, No Dismount Required $39.74 Additional Pickup, 2 Cubic Yard Bin $165.87
Additional Pickup, 3 Cubic Yard Bin $214.22
Additional Pickup, 4 Cubic Yard Bin $261.94
Additional Pickup, 6 Cubic Yard Bin $355.09
Additional Pickup, 8 Cubic Yard Bin $444.43
Additional Trip to Customer Location at Customer Request $49.19 Replacement Lock and Key $46.78
Contamination (less than 4 yards of weekly service) $106.91 Contamination (4 or more yards of weekly service) $160.37 Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc.) in which Republic Services is charged by the designated transfer station or landfill will be passed on to the customer when it is possible to identify the customer in violation.

Recycle Services:

Standard Weekly Commercial Services: Monthly Rate
20 Gallon Recycle Cart, 1 Pickup per Week $29.60
32 Gallon Recycle Cart, 1 Pickup per Week $47.41
64 Gallon Recycle Cart, 1 Pickup per Week $60.54
96 Gallon Recycle Cart, 1 Pickup per Week $73.30
96 Gallon Recycle Cart, 2 Pickups per Week $142.80
96 Gallon Recycle Cart, 3 Pickups per Week $270.52
96 Gallon Recycle Cart, 4 Pickups per Week $354.13
96 Gallon Recycle Cart, 5 Pickups per Week $417.52
1 Cubic Yard Recycle Bin, 1 Pickup per Week $292.06
2 Cubic Yard Recycle Bin, 1 Pickup per Week $349.80
3 Cubic Yard Recycle Bin, 1 Pickup per Week $412.87
4 Cubic Yard Recycle Bin, 1 Pickup per Week $473.60
6 Cubic Yard Recycle Bin, 1 Pickup per Week $586.94
8 Cubic Yard Recycle Bin, 1 Pickup per Week $696.94
1 Cubic Yard Recycle Bin, 2 Pickup per Week $477.21
2 Cubic Yard Recycle Bin, 2 Pickups per Week $584.25
3 Cubic Yard Recycle Bin, 2 Pickups per Week $695.34
4 Cubic Yard Recycle Bin, 2 Pickups per Week $805.38
6 Cubic Yard Recycle Bin, 2 Pickups per Week $1,035.80
8 Cubic Yard Recycle Bin, 2 Pickups per Week $1,246.32
1 Cubic Yard Recycle Bin, 3 Pickups per Week $681.16
2 Cubic Yard Recycle Bin, 3 Pickups per Week $837.57
3 Cubic Yard Recycle Bin, 3 Pickups per Week $1,018.23
4 Cubic Yard Recycle Bin, 3 Pickups per Week $1,157.36
6 Cubic Yard Recycle Bin, 3 Pickups per Week $1,486.44
8 Cubic Yard Recycle Bin, 3 Pickups per Week $1,795.36
1 Cubic Yard Recycle Bin, 4 Pickups per Week $885.14
2 Cubic Yard Recycle Bin, 4 Pickups per Week $1,090.86
3 Cubic Yard Recycle Bin, 4 Pickups per Week $1,300.59
4 Cubic Yard Recycle Bin, 4 Pickups per Week $1,509.36
6 Cubic Yard Recycle Bin, 4 Pickups per Week $1,937.17
8 Cubic Yard Recycle Bin, 4 Pickups per Week $2,345.04
1 Cubic Yard Recycle Bin, 5 Pickups per Week $1,089.15
2 Cubic Yard Recycle Bin, 5 Pickups per Week $1,344.15
3 Cubic Yard Recycle Bin, 5 Pickups per Week $1,615.49
4 Cubic Yard Recycle Bin, 5 Pickups per Week $1,861.26
6 Cubic Yard Recycle Bin, 5 Pickups per Week $2,387.93
8 Cubic Yard Recycle Bin, 5 Pickups per Week $2,894.47
Additional Weekly Front-Load Commercial Services: Monthly Rate Dismount and Push Charge per Bin Serviced Per Week $8.83 Key Charge per Bin Serviced per Week $10.50
Enclosure Charge per Bin Serviced per Week $11.65
Gate Service Charge per Bin Serviced per Week $11.65
Long Walk per Bin Serviced per Week $27.72
Maximum Additional Weekly Charges per Bin Serviced per Week $34.84 Scout Truck (Container Truck) container pull out $51.35 Per Yard surcharge for customers pre-compacting trash. $50.93 Note: 1) Key charges are allowed when container access requires the driver to carry a key and unlock a lock to empty the container. Key charges do not apply if a customer's lock is left in the unlocked position. 2) Enclosure charges are allowed when collection requires removing a container from an enclosure and replacing it when emptied. 3) Gate service charges are allowed when collection requires opening a closed or locked gate in order to access a container. 4) Long walk charges are allowed when a container is placed further than 10 feet from where the collection vehicle has access. 5) Charges for key, enclosure, gate, and long walk service are not cumulative pickup charges.

Additional One Time Front-Load Commercial Charges:

Overloaded Container Per Cubic Yard $41.78
Additional Pickup, 2 Cubic Yard Bin $91.94
Additional Pickup, 3 Cubic Yard Bin $103.33
Additional Pickup, 4 Cubic Yard Bin $114.09
Additional Pickup, 6 Cubic Yard Bin $133.32
Additional Pickup, 8 Cubic Yard Bin $148.74
Additional Trip to Customer Location at Customer Request $49.19 Replacement Lock and Key $46.78
Contamination (less than 4 yards of weekly service) $106.91 Contamination (4 or more yards of weekly service) $160.37 Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc.) in which Republic Services is charged by the designated transfer station or landfill will be passed on to the customer when it is possible to identify the customer in violation.

Organic Waste Services:

Standard Weekly food waste Services: Monthly Rate
32 Gallon Organics Cart, 1 Pickup per Week $54.73
32 Gallon Organics Cart, 2 Pickups per Week $109.45
32 Gallon Organics Cart, 3 Pickups per Week $164.15
32 Gallon Organics Cart, 4 Pickups per Week $218.88
32 Gallon Organics Cart, 5 Pickups per Week $273.58
64 Gallon Organics Cart, 1 Pickup per Week $73.21
64 Gallon Organics Cart, 2 Pickups per Week $146.39
64 Gallon Organics Cart, 3 Pickups per Week $219.61
64 Gallon Organics Cart, 4 Pickups per Week $292.82
64 Gallon Organics Cart, 5 Pickups per Week $366.02
96 Gallon Organics Cart, 1 Pickup per Week $96.52
96 Gallon Organics Cart, 2 Pickups per Week $188.05
96 Gallon Organics Cart, 3 Pickups per Week $355.71
96 Gallon Organics Cart, 4 Pickups per Week $465.71
96 Gallon Organics Cart, 5 Pickups per Week $549.25
1 YD, 1 Pickup per Week $382.03
1 YD, 2 Pickup per Week $624.05
1 YD, 3 Pickup per Week $890.75
1 YD, 4 Pickup per Week $1,162.96
1 YD, 5 Pickup per Week $1,431.11
2 YD, 1 Pickup per Week $457.17
2 YD, 2 Pickup per Week $763.53
2 YD, 3 Pickup per Week $1,094.40
2 YD, 4 Pickup per Week $1,437.44
2 YD, 5 Pickup per Week $1,771.40
3 YD, 1 Pickup per Week $544.00
3 YD, 2 Pickup per Week $917.49
3 YD, 3 Pickup per Week $1,343.84
3 YD, 4 Pickup per Week $1,717.17
3 YD, 5 Pickup per Week $2,133.06
Additional Weekly Front-Load food waste Services: Monthly Rate Dismount and Push Charge per Bin Serviced Per Week $8.83 Key Charge per Bin Serviced per Week $10.50
Enclosure Charge per Bin Serviced per Week $11.65
Gate Service Charge per Bin Serviced per Week $11.65
Long Walk per Bin Serviced per Week $27.72
Maximum Additional Weekly Charges per Bin Serviced per Week $34.84 Scout Truck (Container Truck) container pull out $51.35 Per Yard surcharge for customers pre-compacting trash. $50.98 Note: 1) Key charges are allowed when container access requires the driver to carry a key and unlock a lock to empty the container. Key charges do not apply if a customer's lock is left in the unlocked position. 2) Enclosure charges are allowed when collection requires removing a container from an enclosure and replacing it when emptied. 3) Gate service charges are allowed when collection requires opening a closed or locked gate in order to access a container. 4) Long walk charges are allowed when a container is placed further than 10 feet from where the collection vehicle has access. 5) Charges for key, enclosure, gate, and long walk service are not cumulative pickup charges.

Multi Family Services:

Standard Weekly Multi Family Services: Monthly Rate
20 Gallon Garbage Cart - Multi Family Curbside7, 1 Pickup per Week $30.20 32 Gallon Garbage Cart - Multi Family Curbside7, 1 Pickup per Week $34.87 64 Gallon Garbage Cart - Multi Family Curbside7, 1 Pickup per Week $47.63 96 Gallon Garbage Cart - Multi Family Curbside7, 1 Pickup per Week $62.48 20 Gallon Garbage Cart - Multi Family Consolidated Collection8, 1 Pickup per Week $34.23 32 Gallon Garbage Cart - Multi Family Consolidated Collection8, 1 Pickup per Week $54.11 64 Gallon Garbage Cart - Multi Family Consolidated Collection8, 1 Pickup per Week $68.88 96 Gallon Garbage Cart - Multi Family Consolidated Collection8, 1 Pickup per Week $83.23 20 Gallon Garbage Cart, 1 Pickup per Week $38.85
32 Gallon Garbage Cart, 1 Pickup per Week $62.24
64 Gallon Garbage Cart, 1 Pickup per Week $79.64
96 Gallon Garbage Cart, 1 Pickup per Week $96.55
96 Gallon Garbage Cart, 2 Pickups per Week $188.11
96 Gallon Garbage Cart, 3 Pickups per Week $355.80
96 Gallon Garbage Cart, 4 Pickups per Week $465.83
96 Gallon Garbage Cart, 5 Pickups per Week $549.41
96 Gallon Garbage Cart, 6 Pickups per Week $659.22
1 Cubic Yard Garbage Bin, 1 Pickup per Week $383.36
2 Cubic Yard Garbage Bin, 1 Pickup per Week $460.30
3 Cubic Yard Garbage Bin, 1 Pickup per Week $544.20
4 Cubic Yard Garbage Bin, 1 Pickup per Week $625.05
6 Cubic Yard Garbage Bin, 1 Pickup per Week $776.13
8 Cubic Yard Garbage Bin, 1 Pickup per Week $922.84
1 Cubic Yard Garbage Bin, 2 Pickups per Week $626.92
2 Cubic Yard Garbage Bin, 2 Pickups per Week $769.76
3 Cubic Yard Garbage Bin, 2 Pickups per Week $917.88
4 Cubic Yard Garbage Bin, 2 Pickups per Week $1,064.65
6 Cubic Yard Garbage Bin, 2 Pickups per Week $1,371.68
8 Cubic Yard Garbage Bin, 2 Pickups per Week $1,652.72
1 Cubic Yard Garbage Bin, 3 Pickups per Week $895.04
2 Cubic Yard Garbage Bin, 3 Pickups per Week $1,103.87
3 Cubic Yard Garbage Bin, 3 Pickups per Week $1,344.43
4 Cubic Yard Garbage Bin, 3 Pickups per Week $1,530.65
6 Cubic Yard Garbage Bin, 3 Pickups per Week $1,969.60
8 Cubic Yard Garbage Bin, 3 Pickups per Week $2,382.59
1 Cubic Yard Garbage Bin, 4 Pickups per Week $1,163.22
2 Cubic Yard Garbage Bin, 4 Pickups per Week $1,437.96
3 Cubic Yard Garbage Bin, 4 Pickups per Week $1,717.96
4 Cubic Yard Garbage Bin, 4 Pickups per Week $1,996.69
6 Cubic Yard Garbage Bin, 4 Pickups per Week $2,567.60
8 Cubic Yard Garbage Bin, 4 Pickups per Week $3,112.42
1 Cubic Yard Garbage Bin, 5 Pickups per Week $1,431.44
2 Cubic Yard Garbage Bin, 5 Pickups per Week $1,772.05
3 Cubic Yard Garbage Bin, 5 Pickups per Week $2,134.05
4 Cubic Yard Garbage Bin, 5 Pickups per Week $2,462.59
6 Cubic Yard Garbage Bin, 5 Pickups per Week $3,165.64
8 Cubic Yard Garbage Bin, 5 Pickups per Week $3,842.36
1 Cubic Yard Garbage Bin, 6 Pickups per Week $1,699.42
2 Cubic Yard Garbage Bin, 6 Pickups per Week $2,106.18
3 Cubic Yard Garbage Bin, 6 Pickups per Week $2,518.06
4 Cubic Yard Garbage Bin, 6 Pickups per Week $2,928.84
6 Cubic Yard Garbage Bin, 6 Pickups per Week $3,763.63
8 Cubic Yard Garbage Bin, 6 Pickups per Week $4,572.28
2 Cubic Yard Front Load Compactor, 1 Pickup per Week $508.19 2 Cubic Yard Front Load Compactor, 2 Pickups per Week $924.09 2 Cubic Yard Front Load Compactor, 3 Pickups per Week $1,353.12 2 Cubic Yard Front Load Compactor, 4 Pickups per Week $1,782.21 2 Cubic Yard Front Load Compactor, 5 Pickups per Week $2,210.95 2 Cubic Yard Front Load Compactor, 6 Pickups per Week $2,640.29 3 Cubic Yard Front Load Compactor, 1 Pickup per Week $837.99 3 Cubic Yard Front Load Compactor, 2 Pickups per Week $1,505.48 3 Cubic Yard Front Load Compactor, 3 Pickups per Week $2,225.83 3 Cubic Yard Front Load Compactor, 4 Pickups per Week $2,893.31 3 Cubic Yard Front Load Compactor, 5 Pickups per Week $3,603.04 3 Cubic Yard Front Load Compactor, 6 Pickups per Week $4,280.95 4 Cubic Yard Front Load Compactor, 1 Pickup per Week $1,016.80 4 Cubic Yard Front Load Compactor, 2 Pickups per Week $1,848.13 4 Cubic Yard Front Load Compactor, 3 Pickups per Week $2,705.93 4 Cubic Yard Front Load Compactor, 4 Pickups per Week $3,563.82 4 Cubic Yard Front Load Compactor, 5 Pickups per Week $4,421.12 4 Cubic Yard Front Load Compactor, 6 Pickups per Week $5,279.34 Note: Front-load compactors will not be provided by Republic Services. Customers will be required to purchase the compactor.
7) Applies to only Multi-Family customers where individual dwelling units are serviced identically to Residential Services, where carts are serviced curbside by an automated side loader, and drivers are not required to exit the collection vehicle. The determination of Multi-Family Curbside customers is the sole discretion of the Contractor. 8) Applies to Multi-Family Customers utilizing cart-only services as of June 30, 2022, and cannot be serviced identically to Residential Services. After June 30, 2022, the application of Multi-Family Consolidated Collection rates for new customers or customers requesting service changes is the sole discretion of the Contractor.

Additional Weekly Front-Load Multi Family Services: Monthly Rate Dismount and Push Charge per Bin Serviced Per Week $8.83 Key Charge per Bin Serviced per Week $10.50
Enclosure Charge per Bin Serviced per Week $11.65
Gate Service Charge per Bin Serviced per Week $11.65
Long Walk per Bin Serviced per Week $27.72
Maximum Additional Weekly Charges per Bin Serviced per Week $34.84 Scout Truck (Container Truck) container pull out $51.35 Per Yard surcharge for customers pre-compacting trash. $50.93 Note: 1) Key charges are allowed when container access requires the driver to carry a key and unlock a lock to empty the container. Key charges do not apply if a customer's lock is left in the unlocked position. 2) Enclosure charges are allowed when collection requires removing a container from an enclosure and replacing it when emptied. 3) Gate service charges are allowed when collection requires opening a closed or locked gate in order to access a container. 4) Long walk charges are allowed when a container is placed further than 10 feet from where the collection vehicle has access. 5) Charges for key, enclosure, gate, and long walk service are not cumulative pickup charges.

Additional One Time Front-Load Multi Family Charges:

Overloaded Container for First Cubic Yard, No Dismount Required $49.61 Overloaded Container for Each Cubic Yard in excess of 1, No Dismount Required $39.74 Additional Pickup, 2 Cubic Yard Bin $165.87
Additional Pickup, 3 Cubic Yard Bin $214.22
Additional Pickup, 4 Cubic Yard Bin $261.94
Additional Pickup, 6 Cubic Yard Bin $355.09
Additional Pickup, 8 Cubic Yard Bin $444.43
Additional Trip to Customer Location at Customer Request $49.19 Replacement Lock and Key $46.78
Contamination (less than 4 yards of weekly service) $106.91 Contamination (4 or more yards of weekly service) $160.37 Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc.) in which Republic Services is charged by the designated transfer station or landfill will be passed on to the customer when it is possible to identify the customer in violation.

Recycle Services:

Standard Weekly Multi Family Services: Monthly Rate
20 Gallon Recycle Cart, 1 Pickup per Week $25.13
32 Gallon Recycle Cart, 1 Pickup per Week $40.26
64 Gallon Recycle Cart, 1 Pickup per Week $51.38
96 Gallon Recycle Cart, 1 Pickup per Week $62.19
96 Gallon Recycle Cart, 2 Pickups per Week $121.15
96 Gallon Recycle Cart, 3 Pickups per Week $229.58
96 Gallon Recycle Cart, 4 Pickups per Week $300.54
96 Gallon Recycle Cart, 5 Pickups per Week $354.30
1 Cubic Yard Recycle Bin, 1 Pickup per Week $248.00
2 Cubic Yard Recycle Bin, 1 Pickup per Week $296.83
3 Cubic Yard Recycle Bin, 1 Pickup per Week $350.19
4 Cubic Yard Recycle Bin, 1 Pickup per Week $401.56
6 Cubic Yard Recycle Bin, 1 Pickup per Week $497.41
8 Cubic Yard Recycle Bin, 1 Pickup per Week $590.41
1 Cubic Yard Recycle Bin, 2 Pickup per Week $405.14
2 Cubic Yard Recycle Bin, 2 Pickups per Week $495.62
3 Cubic Yard Recycle Bin, 2 Pickups per Week $589.54
4 Cubic Yard Recycle Bin, 2 Pickups per Week $682.58
6 Cubic Yard Recycle Bin, 2 Pickups per Week $877.44
8 Cubic Yard Recycle Bin, 2 Pickups per Week $1,055.40
1 Cubic Yard Recycle Bin, 3 Pickups per Week $578.24
2 Cubic Yard Recycle Bin, 3 Pickups per Week $710.44
3 Cubic Yard Recycle Bin, 3 Pickups per Week $863.26
4 Cubic Yard Recycle Bin, 3 Pickups per Week $980.77
6 Cubic Yard Recycle Bin, 3 Pickups per Week $1,259.00
8 Cubic Yard Recycle Bin, 3 Pickups per Week $1,520.08
1 Cubic Yard Recycle Bin, 4 Pickups per Week $751.37
2 Cubic Yard Recycle Bin, 4 Pickups per Week $925.24
3 Cubic Yard Recycle Bin, 4 Pickups per Week $1,102.52
4 Cubic Yard Recycle Bin, 4 Pickups per Week $1,278.97
6 Cubic Yard Recycle Bin, 4 Pickups per Week $1,640.63
8 Cubic Yard Recycle Bin, 4 Pickups per Week $1,985.32
1 Cubic Yard Recycle Bin, 5 Pickups per Week $924.53
2 Cubic Yard Recycle Bin, 5 Pickups per Week $1,140.04
3 Cubic Yard Recycle Bin, 5 Pickups per Week $1,369.44
4 Cubic Yard Recycle Bin, 5 Pickups per Week $1,577.09
6 Cubic Yard Recycle Bin, 5 Pickups per Week $2,022.28
8 Cubic Yard Recycle Bin, 5 Pickups per Week $2,450.35
Additional Weekly Front-Load Multi Family Services: Monthly Rate Dismount and Push Charge per Bin Serviced Per Week $8.83 Key Charge per Bin Serviced per Week $10.50
Enclosure Charge per Bin Serviced per Week $11.65
Gate Service Charge per Bin Serviced per Week $11.65
Long Walk per Bin Serviced per Week $27.72
Maximum Additional Weekly Charges per Bin Serviced per Week $34.84 Scout Truck (Container Truck) container pull out $51.35 Per Yard surcharge for customers pre-compacting trash. $50.93 Note: 1) Key charges are allowed when container access requires the driver to carry a key and unlock a lock to empty the container. Key charges do not apply if a customer's lock is left in the unlocked position. 2) Enclosure charges are allowed when collection requires removing a container from an enclosure and replacing it when emptied. 3) Gate service charges are allowed when collection requires opening a closed or locked gate in order to access a container. 4) Long walk charges are allowed when a container is placed further than 10 feet from where the collection vehicle has access. 5) Charges for key, enclosure, gate, and long walk service are not cumulative pickup charges.

Additional One Time Front-Load Multi Family Charges:

Overloaded Container Per Cubic Yard $35.26
Additional Pickup, 2 Cubic Yard Bin $77.65
Additional Pickup, 3 Cubic Yard Bin $87.09
Additional Pickup, 4 Cubic Yard Bin $95.98
Additional Pickup, 6 Cubic Yard Bin $111.83
Additional Pickup, 8 Cubic Yard Bin $124.44
Additional Trip to Customer Location at Customer Request $41.81 Replacement Lock and Key $39.76
Contamination (less than 4 yards of weekly service) $90.88 Contamination (4 or more yards of weekly service) $136.32 Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc.) in which Republic Services is charged by the designated transfer station or landfill will be passed on to the customer when it is possible to identify the customer in violation.

Organic Waste Services:

Roll-Off Services:

Standard Roll-Off Services: Per Pull Service Fee
C&D Open Top Debris Boxes (10 yard, 15 yard, 20 yard, 30 yard, 40 yard) $364.85 Open Top Debris Boxes (10 yard, 15 yard, 20 yard, 30 yard, 40 yard) $364.85 Closed Top Debris Boxes (10 yard, 15 yard, 20 yard, 30 yard, 40 yard) $422.08 Roll-Off Compactors (Up to 10 Ton Legal Limit for our Trucks) $479.48 Self-Contained Roll-Off Compactors (Up to 10 Ton Legal Limit for our Trucks) $522.53 Note: 1) Service fees for Debris Boxes include five days usage. If the 5th day falls on Saturday, Sunday, or a Holiday in which Republic Services operations are closed, the Box will be picked up on the following weekday at no additional charge. 2) Roll-off compactors will not be provided by Republic Services. Customers will be required to purchase the compactor.

Additional Roll-Off Charges Per Ton Collected: Per Ton fee C&D Per Ton Rate $143.27
Garbage Per Ton Rate $166.96
Organics Per Ton Rate $144.63
Additional One Time Roll-Off Charges: Per Occurrence
Load Leveling Charge per 15 minutes (minimum 15 minutes) $32.22 Turn-away of Scheduled Service (Includes cancellation less than 24 hours, bin blocked or not ready) $64.43 Relocation of Box on Same Property $96.67
Additional Day for a Debris Box (Not to exceed a total of 7 days) $54.63 Minimum Lift/Demurrage (trash hauled 2x a month, ryc and C&D 1x a month otherwise fee charged) $200.46 Contamination $400.93
Delivery Fee $267.29
Late Payment Fees: In accordance with National Corporate Policy and as approved by the state attorney general Republic Services will be incorporating a late payment fee equal to 1.5% of the outstanding balance or $5.00 which ever is greater.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-168, Version: 1
Industrial Wastewater Treatment Facility Sediment Removal Project CIP 9368, Award Approve a Resolution approving plans and specifications for the Industrial Wastewater Treatment Facility Sediment Removal Project CIP No. 9368; and awarding a contract to American Process Group, LLC for the Industrial Wastewater Treatment Facility Sediment Removal Project, CIP No. 9368 in the amount of $5,988,344.00 for Base Bid 1.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
TITLE: INDUSTRIAL WASTEWATER TREATMENT FACILITY
SEDIMENT REMOVAL PROJECT, CIP NO. 9368
RECOMMENDED MOTION:

It is recommended that the City Council approve a Resolution:

1. Approving plans and specifications for the Industrial Wastewater Treatment Facility Sediment Removal Project CIP No. 9368;

2. Approving the transfer of funds from certain CIP balances to the Industrial Wastewater Treatment Facility Sediment Removal Project, CIP 9368, to fully fund the project; and

3. Awarding a contract to American Process Group, LLC for the Industrial Wastewater Treatment Facility Sediment Removal Project, CIP No. 9368, in the amount of $5,988,344 for Base Bid 1.

EXECUTIVE SUMMARY:

Extreme precipitation from the 2023 winter storms inundated the Industrial Wastewater Treatment Facility (IWTF) with flood waters from the nearby Salinas River. The flood waters caused damage to earthen berms, levees, an overflow basin, and deposited a layer of sediment across the percolation ponds. The Industrial Wastewater Treatment Facility Sediment Removal Project is a maintenance project to remove sediment and restore the percolation capacity of the percolation ponds and aeration lagoon.

The City is pursuing funding from the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES) for flood related damages. It is anticipated that FEMA will pay 75% of the costs of flood related damages. It is also anticipated that CalOES will reimburse 75% of the remaining 25% that is not anticipated to be covered by FEMA.

On March 12, 2024, 2 bids were electronically received and publicly opened and examined via a Zoom meeting. American Process Group LLC was found to be the apparent low, responsible, and responsive bidder. The bid included two base bid options. Although the American Process Group LLC came in below the Engineer’s Estimate, at this time the City only has funding to move forward Page | 2
with Base Bid 1, provided funding from other CIP projects is allocated to this project. To fully fund this project, funds from other CIP projects will be required.

BACKGROUND:

The City of Salinas owns and operates an Industrial Wastewater Collection and Conveyance System (IWCCS) which takes agricultural process water from 26 industrial users. The wastewater is conveyed for disposal or recycling to the Industrial Waste Treatment Facility (IWTF) located south of the City, adjacent to the Salinas River.

The extreme precipitation from the 2023 winter storms resulted in elevated water levels in the Salinas River. As a result, the IWTF was inundated with flood waters in January and March 2023.

This caused damage to earthen berms, levees, an overflow basin, and deposited a layer of sediment across the percolation ponds. The deposited sediment has significantly impacted the percolation capacity of the ponds and has since limited its ability to infiltrate of the industrial wastewater to the underlying soils. In response, the City contracted with Carollo Engineers to provide design, construction support and construction management services as authorized by Salinas City Council Resolution No. 22762 (N.C.S.).

On March 12, 2024, two bids were electronically received and publicly opened and examined via Zoom meeting with the following results (see Exhibit A – Bid Tabulation sheet for details).

Table 1: BID RESULTS
Contractor Based Bid 1 Base Bid 2 Total
American Process Group LLC $5,988,344 $1,934,131 $7,922,475 Synagro-WWT, Inc. $15,412,614 $5,446,569 $20,859,183
Engineer’s Estimate $7,552,486 $2,072,644 $9,625,130
The engineer’s estimate provided by Carollo Engineers for the project is based on unit prices from the 2021 Aeration Lagoon Dredging Project. American Process Group LLC submitted a bid of $5,988,344 for Base Bid 1 and $1,934,131 for Base Bid 2, totaling $7,922,475, which is lower than the engineer’s estimate.

The City is pursuing funding from the FEMA for the flood related damages. It is anticipated that FEMA will pay 75% of the costs of flood related damages and it is anticipated that CalOES will pay 75% of the remaining 25% which is not anticipated to be covered by FEMA. This represents a net reimbursement of 93.75% of the total costs with the City having to fund the remaining 6.25%.

FEMA and CalOES funding may be requested for the percolation ponds (Base Bid 1); therefore, Staff recommends only awarding Base Bid 1 to the apparent low responsive and responsible bidder, American Process Group LLC for the total amount of $5,988,344.

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Construction is anticipated to begin in summer of 2024, weather permitting, and be completed by late fall 2024.

The City recommends that funding be reallocated from the below referenced CIP projects, in the amounts identified, to the Industrial Wastewater Treatment Facility Sediment Removal Project, CIP 9368.

Fund Project Project Name Appropriation
Adjustment
1000 9147 Boiler Replacement (900,000)
1000 9153 Downtown Traffic & Parking Study (50,000)
1000 9161 Geographic Information Systems (20,000)
1000 9226 Fleet Consolidation Replacement (35,000)
1000 9230 Vibrancy Plan Infrastructure (853)
1000 9313 City Hall Elevator (140,000)
1000 9322 Vendor Permit Implementation (40,000)
1000 9338 IWTF Expansion Project (400,000)
1000 9351 Finance Service Counter (47,800)
1000 9533 Electric Locking System (123,328)
1000 9612 City Hall Improvements (100,000)
1000 9718 Reroof Public Buildings (22,149)
1000 9720 Sidewalk & Drainage Repairs (955,015)
1200 9123 Fleet Service Trucks (24,877)
1200 9153 Downtown Traffic & Parking Study (13,798)
1200 9197 E-Fleet Replacement (25,371)
1200 9226 Fleet Consolidation Replacement (201,376)
1200 9231 Vibrancy Plan State Highways (42,851)
1200 9232 Vibrancy Plan Parking (2,663)
1200 9271 Urban Forestry Equip Replacement (127,439)
1200 9273 Fleet Vehicles Replacement (3,491)
1200 9720 Sidewalk & Drainage Repairs (1,000,000)
1200 9981 Street Preventative Maintenance Program (1,000,000) 6200 9130 Salinas River Maintenance Program (60,000)
6200 9321 Salinas Storm Water Management (900,000)
6200 9794 IW Treatment Facility Repairs (1,000,000)
5800 9368 IWTF Flood Damage Repairs 7,236,012
Upon reimbursement from FEMA and CalOES, the City will return the reimbursed monies into the respective funds’ fund balances as identified and will be used to balance future operating and CIP budgets. These CIP funds are not part of the FY 24-25 approved budget, as a result, shifting these funds should have minimal impact on these projects.

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CEQA CONSIDERATION:

The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the work will be maintenance of an existing water reservoir.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.

STRATEGIC PLAN INITIATIVE:

The proposed project meets the City Council’s goal of Infrastructure and Environmental Sustainability (City of Salinas Strategic Plan 2022-2025) by maintaining and improving City facilities.

DEPARTMENTAL COORDINATION:

This project will rely on coordination between the Wastewater and Water, Waste and Energy (WWE) Division and the Environmental & Maintenance Services Division in the Public Works Department. WWE will coordinate the overall execution of the IWTF repair efforts with input and field support from the Environmental & Maintenance Services Division staff. Staff will coordinate payment and reimbursement with the Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

For Base Bid No. 1, FEMA is expected to reimburse the City 75% of the costs of the flood related damages and CalOES is anticipated to reimburse 75% of the remaining 25%. This represents a net reimbursement of 93.75% of the total costs with the City funding the remaining 6.25%. Thus, for the $5,988,344 cost of Base Bid No. 1, the City’s portion will be $374,271.50.

Base Bid No. 2 is not fundable under FEMA or CalOES guidelines. The City would need to fully fund the cost of Base Bid No. 2.

The total project funding available as of May 6, 2024, for CIP 9794 – IW Treatment Facility Repairs and CIP 9794 – IWTF Flood Damage Repairs is as follows:

Source Available Funds
CIP 9794 – IW Treatment Facility Repairs $406,357.91
CIP 9368 – IWTF Flood Damage Repairs $0
Total Balance $406,357.91
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ANTICIPATED PROJECT COSTS
Expenditure Description Anticipated Expenditure
Base Bid 1 (Award) $5,988,344
Contingency (10%) $598,834
Direct Project Cost Subtotal $6,587,178
Inspection (5%) $299,417
Administrative Overhead $50,000
City Staff Project Management and Admin. (5%) $299,417
Soft Project Cost Subtotal $648,834
Project Direct Costs $6,587,178
Project Soft Costs $648,834
TOTAL PROJECT COSTS $7,236,012
Based on the tabulation above and the CIP transfers the project is funded in its entirety and includes direct costs, contingency, and indirect costs.

ATTACHMENTS:
 Resolution
 Exhibit A – Bid Tabulation Sheet
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING BID AWARD AND EXECUTION OF CONTRACT

WITH AMERICAN PROCESS GROUP LLC FOR THE INDUSTRIAL WASTEWATER TREATMENT FACILITY SEDIMENT REMOVAL PROJECT CIP 9368
WHEREAS, extreme precipitation from the 2023 winter storms inundated the Industrial Wastewater Treatment Facility with flood water from the Salinas River and caused damage to the earthen berms, levees, overflow basin and deposited a layer of sediment in the percolation ponds; and
WHEREAS, the deposited sediment significantly impacts the percolation ponds capacity, limiting the ponds ability to infiltrate industrial wastewater; and WHEREAS, Carollo Engineers prepared plans, specifications and an engineer’s estimate for the anticipated dredging project required to remove the sediment from the percolation ponds; and
WHEREAS, representatives of the City Clerk of Salinas on March 12, 2024, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opened, examined, and declared all bids received electronically via the PlanetBids website for the Industrial Wastewater Sediment Removal Project CIP No. 9368 in accordance with the specifications for such work filed in the office of said City Clerk, and now on file in said office; and WHEREAS, the lowest responsive and responsible bidder American Process Group LLC submitted a bid of $5,988,344 for Base Bid 1, $1,934,131 for Base Bid 2 and totaling $7,922,475, which is 82% of the engineer’s estimate; and
WHEREAS, City staff will be pursuing reimbursement of funds from the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES) for project for flood related damages; and
WHEREAS, The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the work will be maintenance of an existing water reservoir; and WHEREAS, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project; and
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Charter section 13.1 and City Code Section 12-21, in reference to the “Industrial Wastewater Treatment Facility Sediment Removal Project, CIP 9368”, that all of said bids or proposals are rejected except the bid from American Process Group LLC, (hereinafter referred to as “Successful Bidders”), being the lowest and best bid, which is hereby accepted only for Base Bid No. 1. The subject contract is hereby awarded to said Successful Bidder for the sum of $5,988,344, and more specifically at the unit prices particularly set forth and contained in the Proposal for the “Industrial Wastewater 2 Treatment Facility Sediment Removal Project”, of said successful bidders previously filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder in cash, lawful money of the United States of America, payable at the time and manner specified in the plans and specification and contract documents for the project filed in the office of the City Clerk, entitled “Industrial Wastewater Treatment Facility Sediment Removal Project CIP No. 9368”; and
BE IT FURTHER RESOLVED that said plans and specifications are hereby referred and adopted for said work and are also referred to for all details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and BE IT FURTHER RESOLVED that the below identified Capital Improvement Projects will transfer money to the 9368 account to fund the project and upon reimbursement from FEMA and CalOES, the City will return the reimbursed monies into the respective general funds’ fund balances identified and will be used to balance future operating and CIP budgets; and Fund Project Project Name Appropriation
Adjustment
1000 9147 Boiler Replacement (900,000)
1000 9153 Downtown Traffic & Parking Study (50,000)
1000 9161 Geographic Information Systems (20,000)
1000 9226 Fleet Consolidation Replacement (35,000)
1000 9230 Vibrancy Plan Infrastructure (853)
1000 9313 City Hall Elevator (140,000)
1000 9322 Vendor Permit Implementation (40,000)
1000 9338 IWTF Expansion Project (400,000)
1000 9351 Finance Service Counter (47,800)
1000 9533 Electric Locking System (123,328)
1000 9612 City Hall Improvements (100,000)
1000 9718 Reroof Public Buildings (22,149)
1000 9720 Sidewalk & Drainage Repairs (955,015)
1200 9123 Fleet Service Trucks (24,877)
1200 9153 Downtown Traffic & Parking Study (13,798)
1200 9197 E-Fleet Replacement (25,371)
1200 9226 Fleet Consolidation Replacement (201,376)
1200 9231 Vibrancy Plan State Highways (42,851)
1200 9232 Vibrancy Plan Parking (2,663)
1200 9271 Urban Forestry Equip Replacement (127,439)
1200 9273 Fleet Vehicles Replacement (3,491)
1200 9720 Sidewalk & Drainage Repairs (1,000,000)
1200 9981 Street Preventative Maintenance Program (1,000,000) 6200 9130 Salinas River Maintenance Program (60,000)
6200 9321 Salinas Storm Water Management (900,000)
6200 9794 IW Treatment Facility Repairs (1,000,000)
5800 9368 IWTF Flood Damage Repairs 7,236,012
3 BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work.

PASSED AND APPROVED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
BID OPENING:

March 12, 2024

B I D T A B U L A T I O N

INDUSTRIAL WASTE TREATMENT FACILITY SEDIMENT REMOVAL PROJECT PROJECT/CIP No. 9368
Drawing No.

Bid awarded on _______ by City Council to ___________ Project Engineer: Jamie Platz for the sum of $7,922,475 Project Manager: Jamie Platz
All other bids were rejected and bid bonds returned.

Dated CONTRACTOR #1 CONTRACTOR #2
City Clerk ENGINEER'S

ESTIMATE
ITEM APPROX. UNIT UNIT UNIT
NO. QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL
BASE BID NO. 1 (PERCOLATION PONDS)
1 MOBILIZATION/DEMOBILIZATION AND SITE CLEANUP 1 LS $ 997,609.00 997,609.00 $ $340,951.00 340,951.00 $ $2,272,347.00 2,272,347.00 $ 2 CONSTRUCTION SITE MANAGEMENT 1 LS $ 686,590.00 $ 686,590.00 $86,393.00 $ 86,393.00 $45,567.00 $ 45,567.00 3 SEDIMENT AND SLUDGE REMOVAL, DEWATERING AND DISPOSAL 10,000 DT $ 5,868,287.00 586.83 $ $556.10 5,561,000.00 $ $1,309.47 13,094,700.00 $ TOTAL BASE BID NO. 1 (ITEMS 1-3)
(FOR COMPARISON ONLY)
BASE BID NO. 2 (AERATION LAGOON)
4 MOBILIZATION/DEMOBILIZATION AND SITE CLEANUP 1 LS $ 273,776.00 273,776.00 $ $210,542.00 210,542.00 $ $517,314.00 517,314.00 $ 5 CONSTRUCTION SITE MANAGEMENT 1 LS $ 188,422.00 188,422.00 $ $31,799.00 31,799.00 $ $34,845.00 34,845.00 $ 6 SEDIMENT AND SLUDGE REMOVAL, DEWATERING AND DISPOSAL 3,000 DT $ 1,610,446.00 536.82 $ $563.93 1,691,790.00 $ $1,631.47 4,894,410.00 $ TOTAL BASE BID NO. 2 (ITEMS 4-6)
(FOR COMPARISON ONLY)
Synagro-WWT, Inc.
435 Williams Court, Suite 100, Baltimore, MD 21220
(650) 219-6380
$ 15,412,614.00
$ 1,934,131.00 $ 5,446,569.00
$ 5,988,344.00
$ 20,859,183.00 9,625,130.00 $

DESCRIPTION UNIT
$ 7,552,486.00
$ 2,072,644.00
American Process Group LLC
1201 Pacific Avenue, Suite 600, Tacoma, WA 98402
(780) 963-1483
GRAND TOTAL BASE BID (ITEMS 1-6) $ 7,922,475.00
3/19/2024 11:42 AM J:\p\9368 IWTF Flood Damage Repairs\IWTF Repairs\BID OPERATIONS\Exhibit A Bid Tab.xls Page 1 of 1 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-227, Version: 1
5-Year Pavement Preservation Street List
Approve a Resolution identifying and approving the 5-year Pavement Preservation Street List.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, PLS, DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: 5-YEAR PAVEMENT PRESERVATION STREET LIST
RECOMMENDED MOTION:

A motion to approve a Resolution identifying the 5-year Pavement Preservation Street List.

EXECUTIVE SUMMARY:

The city maintains approximately 292 miles of roadway pavement. Due to budget constraints and a backlog of deferred maintenance, annual maintenance of all roadways is not possible. Street pavement maintenance was prioritized based on the Pavement Management and Street Selection Policy approved by City Council. Assuming an annual budget of $6 million, streets were selected to receive varying pavement preservation treatments. The selected streets may vary based on actual pavement budget, construction costs and coordination with utilities or other projects.

BACKGROUND:

On August 18, 2020, the City Council approved a contract with Pavement Engineering Inc (PEI) for pavement condition surveys, updates to the StreetSaver Pavement Management Program (PMP) database, and pavement conditions reports for the 292 centerline miles of roadway pavement maintained by the city (Resolution No. 21932). The 2023 Pavement Management Program Update Report (report), presented to Council on May 7, 2024, set the overall average PCI at 53 or “Fair” for the city’s street pavement network. Deferred maintenance is identified as exceeding $300 million in the report.

On May 7, 2024, City Council approved the Pavement Management and Street Selection Policy (Resolution No. 22593). The policy allows the prioritization of streets for pavement preservation.

Using the policy-defined criteria, staff identified the perspective 5-year pavement preservation street list of major and residential streets, Attachment 1, and Attachment 2, respectively. In accordance with the policy, major streets were prioritized based on the combined score for pavement condition (pavement condition index or PCI), traffic volumes (average daily traffic or ADT) and weighted effectiveness ratio (WER). Beyond that, staff grouped street segments to facilitate future projects and to maximize funding. Prior to selecting the residential streets, staff analyzed the criteria outlined in the policy and ranked the districts based on the approved social Page | 2
factors: accessibility, tree canopy cover, disadvantaged communities, and poverty. Table 1 provides the district ranking based on “Overall District Scores”.

Table 1. Phase 1 Residential Street Selection Social Factor Scores District 2 will be the first district to receive any street preservation treatments. Districts will receive pavement treatment based on their ranking. The 5-year Pavement Preservation Street List combines Districts 1 and 6 into a single year as these are the districts with the highest Overall District Score. This will ensure that funding is prioritized on the districts with the greatest need.

Staff assumed an annual budget of $6 million will be allocated toward pavement preservation to develop the street lists. As defined in the policy, 60% of the pavement preservation funding will be allocated towards major streets, 30% will be allocated towards residentials streets and 10% will be allocated towards maintenance or stop gap efforts. Funding may vary from year to year. As such, the street lists will be adjusted accordingly by adding or removing streets or street segments to accommodate the available funding.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

The Pavement Management and Street Selection Policy addresses the City Council's Goals of Infrastructure and Environmental Sustainability and Effective and Culturally Responsive Government by implementing a policy that addresses improving roadways in an equitable and effective manner.

DEPARTMENTAL COORDINATION:

The Public Works Department and Finance Department will assess available funding to complete pavement preservation efforts for the annual street lists.

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FISCAL AND SUSTAINABILITY IMPACT:

Approval of the 5-year Pavement Preservation Street Lists has no fiscal impact. The lists identify streets that will be prioritized for pavement preservation based on available funds budgeted as part of the City’s annual budget for pavement maintenance. The lists assume a minimum annual budget of $6 million and are subject to appropriation of funds. Streets will be adjusted based on actual funds allocated.

ATTACHMENTS:

Resolution
Attachment 1 – 5-Year Pavement Preservation Major Street List Attachment 2 – 5-Year Pavement Preservation Residential Street List RESOLUTION NO.____________(N.C.S.)
A RESOLUTION APPROVING THE 5-YEAR PAVEMENT PRESERVATION

STREET LIST
WHEREAS, the City maintains approximately 292 miles of roadway pavement; and WHEREAS, the 2023 Pavement Management Program Update indicated an overall average pavement condition index of 53; and,
WHEREAS, street pavement preservation was prioritized based on the Pavement Management and Street Selection Policy; and
WHEREAS, the 5-year Pavement Preservation Street Lists were developed assuming an annual pavement budget of $6 million; and
WHEREAS, streets or street segments will be added or removed to accommodate actual pavement budget annually; and
WHEREAS, staff has determined that the proposed streets list is not a project as defined by the California Environmental Quality Act (CEQA Guidelines Section 15378).

NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL approves the 5-year Pavement Preservation Street List.

PASSED AND APPROVED this 25th day of June by the following vote:

YES:

NOES:

ABSENT: APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_______________________________
Patricia M. Barajas, City Clerk
Road Name Section ID Begin Location End Location Year
E LAUREL DR 120WB CONSTITUTION BLVD NATIVIDAD RD 1
E LAUREL DR 120EB NATIVIDAD RD CONSTITUTION BLVD 1
E LAUREL DR 020 GRANADA AVE NATIVIDAD RD 1
E LAUREL DR 015 LINWOOD DR GRANADA AVE 1
E LAUREL DR 010 MARYAL DR LINWOOD DR 1
E LAUREL DR 005 N MAIN ST MARYAL DR 1
W LAUREL DR 015 NMAIN ST PARK SIDE ST 1
W LAUREL DR 025 PARK SIDE ST TYLER ST 1
W LAUREL DR 035 TYLER ST 101 N ON/OFF RAMP 1
W LAUREL DR 140 N DAVIS RD S FREEWAY ON RAMP 1
ABBOTT ST 110 HARRIS RD CITY LIMITS 2
ABBOTT ST NB010 HARRIS RD 2950' N/O HARRIS RD (W/C) 2
ABBOTT ST SB100 900' S/O HARKINS RD (W/C) HARRIS RD 2
E BLANCO RD EB45 CITY LIMIT E/O LA MESA WAY BLANCO CIR 2 E BLANCO RD WB15 BLANCO CIR CITY LIMIT E/O LA MESA WAY 2 E BLANCO RD WB10 ABBOTT ST BLANCO CIR 2
E BLANCO RD EB50 BLANCO CIR ABBOTT ST 2
S SANBORN RD SB070 RAILROAD Overpass (PCC END) ABBOTT ST 2 S SANBORN RD 010NB ABBOTT ST RAILROAD Ovepass (PCC START) 2 S SANBORN RD SB050 PELLETT AVE RAILROAD Overpass (PCC START) 2 S SANBORN RD 030NB RAILROAD Overpass (PCC END) PELLETT AVE 2 S SANBORN RD 040NB PELLETT AVE ELVEE DR 2
S SANBORN RD SB040 ELVEE DR PELLETT AVE 2
S SANBORN RD 050NB ELVEE DR FAIRVIEW AVE 2
S SANBORN RD SB030 FAIRVIEW AVE ELVEE DR 2
CONSTITUTION BLVD SB70 INDEPENDENCE BLVD E LAUREL DR 3
CONSTITUTION BLVD NB10 E LAUREL DR INDEPENDENCE BLVD 3
N MAIN ST NB200 SANTA CLARA AVE W BERNAL DR 3
N MAIN ST NB135 E BERNAL DR IRIS DR 3
N MAIN ST 135SB IRIS DR W BERNAL DR 3
N MAIN ST 125SB W LAUREL DR IRIS DR 3
N MAIN ST 055SB CHEROKEE DR W ALVIN DR 3
N MAIN ST 095SB NAVAJO DR W CURTIS ST 3
N MAIN ST 115SB W CURTIS ST W LAUREL DR 3
N MAIN ST NB055 E ALVIN DR CHEROKEE DR 3
N MAIN ST NB115 E LAUREL DR E CURTIS ST 3
N MAIN ST NB125 IRIS DR E LAUREL DR 3
City of Salinas
Perspective 5-Yr Pavement Preservation
Major Street List
Note: This list is provided for coordination purposes only as related to the City of Salinas Pavement Management Policy.

This list is subject to change.

June 25, 2024
ATTACHMENT 1
N MAIN ST NB095 E CURTIS ST NAVAJO DR 3
BORONDA RD 010EB N FREEWAY ON RAMP N MAIN ST 4
BORONDA RD 010WB N MAIN ST N FREEWAY ON RAMP 4
N DAVIS RD 150NB W ROSSI ST SLOAT DR 4
N DAVIS RD 150SB SLOAT DR W ROSSI ST 4
N DAVIS RD 160NB SLOAT DR W LAUREL DR 4
N DAVIS RD 170SB WESTRIDGE PKWY W LAUREL DR 4
N DAVIS RD 180SB AUTO CENTER CIR WESTRIDGE PKWY 4
N DAVIS RD 180NB WESTRIDGE PKWY AUTO CENTER CIR 4
N DAVIS RD 190NB AUTO CENTER CIR BORONDA CROSSING PL (N) 4 N DAVIS RD 190SB BORONDA CROSSING PL (N) AUTO CENTER CIR 4 S SANBORN RD 070NB JOHN ST E ALISAL ST 4
S SANBORN RD SB010 E ALISAL ST JOHN ST 4
ABBOTT ST NB020 2950' N/O HARRIS RD (W/C) GROWERS ST 5
ABBOTT ST SB090 GROWERS ST 900' S/O HARKINS RD (W/C) 5
ABBOTT ST SB080 S SANBORN RD GROWERS ST 5
ABBOTT ST NB030 GROWERS ST S SANBORN RD 5
District Road Name Section ID Begin Location End Location Year Dist 2 WIREN ST 10 WILLIAMS RD N. END 1
Dist 2 SKY PL 10 ALMA AVE END 1
Dist 2 BARDIN CIR 010 BARDIN WAY (N) BARDIN WAY (S) 1
Dist 2 GREEN ST 15 DEL MONTE AVE GARNER AVE 1
Dist 2 ACOSTA ST 120 TOWT ST 2ND AVE 1
Dist 2 BARDIN WAY 010 BARDIN CIR (N) WILLIAMS RD 1
Dist 2 CORTEZ ST 15 NEW DEAL ST END 1
Dist 3 VIA PARAISO 25 LOS PALOS DR LA MESA DR 2
Dist 3 PARAISO CT 10 VIA PARAISO (N) VIA PARAISO (S) 2
Dist 3 SAN MARINO WAY 10 E ROMIE LN SANTA CRUZ AVE 2
Dist 3 LA MIRADA DR 15 SAN BRUNO WAY LA MESA DR 2
Dist 3 SAN ANGELO DR 15 SANTA CRUZ AVE LA MESA DR 2
Dist 4 SUN ST 20 CALLE CEBU E MARKET ST 3
Dist 4 PEACH DR 15 CALLE CEBU COMMISSION ST 3
Dist 4 PRADER ST 10 RIANDA ST E ALISAL ST 3
Dist 4 NEIL ST 10 MERCED ST GRIFFIN ST 3
Dist 4 MERCED ST 15 E MARKET ST END 3
Dist 4 RIANDA CIR 20 PRADER ST END 3
Dist 3 MURPHY ST 10 E ALISAL ST END 3
Dist 4 RIANDA ST 10 GRIFFIN ST PRADER ST 3
Dist 5 CACERAS CIR 10 CHEROKEE DR END 4
Dist 5 DURAN ST 10 CHEROKEE DR SEVILLE ST 4
Dist 5 SEMINOLE WAY 10 SHAWNEE WAY CHEROKEE DR 4
Dist 5 BARCELONA CIR 10 CHEROKEE DR END 4
Dist 5 DURAN CIR 10 CHEROKEE DR END 4
Dist 5 TYLER ST 15 N 4TH ST W LAUREL DR 4
Dist 5 ARAGON CIR 10 CHEROKEE DR END 4
Dist 5 EBRO CIR 10 CHEROKEE DR END 4
Dist 6 LEXINGTON DR 90 INDEPENDENCE BLVD LITTLE RIVER DR 5 Dist 6 ATHERTON WAY 20 CAMBRIAN DR MILLBRAE ST 5
Dist 1 PACIFIC AVE 10 GARNER AVE DEL MONTE AVE 5
Dist 1 ELM DR 10 RIDER AVE END 5
Dist 1 GEE ST 10 RIDER AVE END 5
Dist 1 HOLLY ST 10 RIDER AVE END 5
Dist 1 RIDER AVE 5 GEE ST GARNER AVE 5
June 25, 2024
Note: This list is provided for coordination purposes only as related to the City of Salinas Pavement Management Policy. This list is subject to change.

City of Salinas
Perspective 5-Yr Pavement Preservation
Residential Street List
ATTACHMENT 2
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-297, Version: 1
Salinas City Center Improvement Association 2023 Annual Report Approve a Resolution accepting and approving the Salinas City Center Improvement Association (SCCIA) 2023 Annual Report.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
BY: MICHAEL GOMEZ, ECONOMIC DEVELOPMENT ANALYST
ITLE: SALINAS CITY CENTER IMPROVEMENT ASSOCIATION 2023

ANNUAL REPORT
RECOMMENDED MOTION:

A motion to approve a Resolution accepting and approving the Salinas City Center Improvement Association (SCCIA) 2023 Annual Report.

EXECUTIVE SUMMARY:

The 2023 Annual Report is provided as Attachment 2 to this staff report. The approval of this report is at the discretion of the Council. With Council approval, the SCCIA Annual Report will also provide direction for SCCIA activities and use of assessment district funds in the fiscal year.

BACKGROUND:

In 2015, the City Council and the Board of Supervisors accepted the Salinas Downtown Vibrancy Plan as a strategic planning document to guide the revitalization of downtown Salinas including the government center. That same year, the City Council formed the Salinas Downtown Community Benefit District (CBD) and entered into a Management and Disbursement Agreement with the Salinas City Center Improvement Association (SCCIA) to implement the Management District Plan. SCCIA is to create an annual District budget and policies to comply with the District Plan; prepare and file quarterly and annual reports with the City reflecting compliance with the District Plan; and oversee the day-to-day implementation of District Plan Improvements.

As a CBD, parcels within the District boundary derive special benefit from programs and activities funded by assessments levied against the identified properties. The benefits, identified in the Management District Plan, are special and unique to the parcels within the District because programs and services (i.e. sidewalk operations/beautification; district identity; program management; and contingency/reserve) are provided directly and solely for the benefit of the Page | 2
identified parcels. The objective of providing these special benefits is to keep the District area clean, safe, orderly, attractive, well marketed with special events and programs, and to increase commerce within the CBD boundaries.

The annual levy of assessment in each of the fiscal years referred to in the District Plan are conditioned on the approval, by resolution, of an annual report pursuant Section 36650 of the Property and Business Improvement District (PBID) Law. A summary of SCCIA’s 2023 Annual Report and FY 2023-2024 annual budget follows.

DISCUSSION:
2023 Annual Report
The 2023 Annual Report covers the period from December 1, 2022, to November 30, 2023. The financial statement for this time-period is part of the Annual Report (Attachment 2). Total assessment income during this period was $454,929.69. Total expenditures in FY 2022-2023 were $521,010.90 resulting in a net loss of $66,181.21.

Grant funds totaled $178,866.73, comprising $171,000 from new grants and $7,866.73 carried over from the prior year with an additional carryover balance of $280,916.15. Expenses against these funds amounted to $70,030.25, resulting in a net income of $100,969.75. The ending cash balance and carryover stood at $108,836.48.

SCCIA's total income amounted to $933,309.33, with expenses totaling $606,596.30, resulting in an ending cash balance of $326,713.03. Table 1 below provides a breakdown of expenditures by program area for the reporting period.

Table 1

PROGRAM OR ACTIVITY

FUNDED BY THE

DOWNTOWN

PERCENTAGE OF
ANNUAL
BUDGET
2023 EXPENDITURES
Sidewalk Operations, Beautification
and Order
45% $ 237,116.69
District Identity and Streetscape
Improvement
14% $ 72,018.72
Administration/Corporate
Operations
41% $ 211,875.49
Contingency/City and County
Fees/Reserves/Special projects
0 $ 0.00
TOTAL $ 521,010.90
SCCIA's report provides statistical insights into the assessment district, contrasting business prevalence within the district against the broader city context. Additionally, it details the estimated value per acre for both taxed and untaxed properties within the district. The report includes pedestrian traffic counts for Main Street and Alisal Street, revealing key movement patterns. It further highlights 76 events hosted throughout the year, drawing a total of 38,280 attendees, Page | 3
underscoring the district's vibrant community engagement. SCCIA also provides data from, reflecting their digital outreach impact on Facebook and Instagram, alongside qualitative analysis gathered through surveys about downtown perceptions. These metrics collectively depict SCCIA's efforts in fostering economic vitality and community cohesion within their operational sphere.

SCCIA’s 2023 program accomplishments and 2024 goals are outlined in the Annual Report (Attachment 2). Goals and accomplishments are organized by committee/program area. A summary of highlights is provided below. The entire list of accomplishments and goals by committee is provided in the attached Annual Report.
2023 Accomplishments Highlights
Sidewalk Operations, Beautification and Order
 Continued to contract with Allied Security providing foot patrol six days a week.  Added regular pressure washing service to the new Main Street Project Sidewalks to address the staining that was occurring on the new concrete.
 Provide maintenance and flower replacements for the Main Street Project.  Added a second full-time streetscape maintenance position.

District Identity/Sidewalk Improvements
 Coordinated rotating banners with community.
 Enhanced alley activation installation.
 Installed new electrical lock boxes to prevent vandalism.  Partnered with Blue Zones for wayfinding signs.
 Prepared monthly newsletter and biannual “What’s Happening in SCC” with Mayor and SCCIA board members.

Land Use
 Collected records from other California cities related to their Downtown Parking management programs and discussed possible approach and timing for parking study with City Planning.  Continued to track the Salinas Kick Start Project Phase 2 and 3.  Worked with business owners and the City to resolve regulatory obstacles to installation of signs.
2024 Goals Highlights
Sidewalk Operations, Beautification and Order
 Evaluate the effectiveness of the current pressure washing program.  Seek grant funding for additional tree work, including tree planting.  Issue RFP for security services for FY Dec 23/24.

District Identity/Sidewalk Improvements
 Continue to enhance Downtown Banner program.
 Produce “Welcome to Salinas City Center” bags for new merchants and tenants.  Work with Chamber for “Downtown Beer Passport”
 Produce video media to promote the downtown.

Page | 4
Land Use
 Support and advocate for continued implementation of the Downtown Vibrancy Plan.  Achieve a revenue-neutral, vibrancy-oriented, publicly accountable parking management program.
 Pursue public and private policies that promote and highlight historical, cultural, and aesthetic aspects of Downtown Salinas.
2023-2024 Operating Budget
The SCCIA Board approved the 2023-2024 Operating Budget provided on page 31 of the Annual Report (Attachment 2). Total Assessment for 2023-2024 is estimated to be $479,000 plus $209,777 in 2022-2023 Carry Over funds, minus collection loss of $9,580, for a total 2023-2024 projected income of $679,197. The projected expenses are estimated at $530,470 for FY2023-2024 leaving a projected ending balance of $148,727. Operating expenditures are broken down by program/activity area in Table 2 below.

Table 2

PROGRAM OR ACTIVITY

FUNDED BY THE

DOWNTOWN

PERCENTAGE OF
ANNUAL
BUDGET

PROPOSED
2024 EXPENDITURES
Sidewalk Operations, Beautification
and Order
60% $ 324,320
District Identity and Streetscape
Improvement
22% $ 109,000
Administration/Corporate
Operations
14% $ 92,150
Contingency/City and County
Fees/Reserves/Special projects
4% $ 5,000
TOTAL 100% $ 530,470
2023-2024 Annual Assessment
The 2015 Engineers Report and Management District Plan includes the formula and methodology for calculating annual assessment amounts. The assessment amount is based upon a benefit calculation by linear frontage on all sides of the parcels that receive benefit; lot or parcel square footage; and building square footage. As permitted in the District’s Engineer’s Report, the SCCIA Board has approved an annual inflationary assessment rate increase of three and half percent (3.5%) to the method of assessment for FY 2023-2024. No boundary changes of the CBD Area are proposed. Levy of assessment for 2023-2024 is based on the following calculations.  Linear frontage - Benefit Zone 1 $5.2500 per linear foot/year  Linear frontage - Benefit Zone 2 $3.6645 per linear foot/year  Lot size or the footprint of the parcel $0.070508 per square foot/year  Building square footage $0.088749 per square foot/year  Future residential condos $0.21 per square foot of parcel unit square footage Page | 5
The calculated assessment amount by Assessor’s Parcel Number (APN) for FY 2023-2024 is included in the Annual Report (Attachment 2). Based on the above calculations, the estimated total assessment amount to be collected in FY 2023-2024 is $494,845.05.

As stated in the Background section of this report, the annual levy of assessment in each of the fiscal years referred to in the District Plan are conditioned on the approval, by resolution, of an annual report pursuant Section 36650 of the Property and Business Improvement District (PBID) Law. The approval of such report is at the discretion of the Council.

CEQA CONSIDERATION:

The recommended action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines section 15378). Any subsequent discretionary projects resulting from implementation of DVP recommendations will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

Downtown Vibrancy Plan implementation, including the operation of SCCIA as a CBD, most closely aligns with the 2022-2025 City Council Goals and Strategic Plan initiatives of Economic Development, Infrastructure and Environmental Sustainability and Public Safety. CBD assessments are used to provide an enhanced level of service to improve the appearance, cleanliness, and safety in the SCCIA district to support a vibrant downtown.

DEPARTMENTAL COORDINATION:

Community Development staff coordinated with SCCIA to prepare this report.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal or sustainability impact associated with the receipt and acceptance of this report.

The City will pass the assessments collected by the County of Monterey through to SCCIA to be used in accordance with the approved District Management Plan and 2023-2024 annual budget.

ATTACHMENTS:

1. Resolution accepting and approving the SCCIA FY 2023 Annual Report

2. SCCIA 2023 Annual Report

3. CBD Map

Page 1 of 2 ends

RESOLUTION NO. (N.C.S.)

RESOLUTION ACCEPTING AND APPROVING THE SALINAS CITY CENTER IMPROVEMENT ASSOCIATION 2023 ANNUAL REPORT FOR THE

DOWNTOWN SALINAS COMMUNITY BENEFIT DISTRICT AREA
WHEREAS, on December 16, 2014, the CityCouncil adopted Ordinance No. 2556, the City of Salinas’ Community Benefit District Ordinance, authorizing the City to establish a Community Benefit District (“CBD”) for up to 20 years to enhance the security, safety, appearance, and economic viability within such districts; and
WHEREAS, the Ordinance authorizes the City to levy and collect assessments on real property within such districts for the purpose of providing improvements and promoting activities that specially benefit real property within such districts; and WHEREAS, the Ordinance authorizestheCityto use the proceduresset forth in the Property and Business Improvement District Law of 1994 (Streets & Highways Code sections 36600 et seq., the “PBID Law”) as modified by the Ordinance for purposes of forming an assessment district; and WHEREAS, Articles XIIC and XIID of theCaliforniaConstitution and Section 53753 of the California Government Code (Proposition 218 Omnibus Implementation Act) also impose certain procedural and substantive requirements relating to the notice, protests and hearing requirements pertaining to new or increased assessments; and
WHEREAS, on May 26, 2015, the City Council adopted a Resolution of Intention (Resolution No. 577) to form the Salinas Downtown CommunityBenefit District (the “District” or “CBD”). This action included adoption of a District Management Plan and Engineer’s Assessment Report and direction to the City Clerk to mail ballot packets and notice of the public hearing to be held on July 21, 2015, to the proposed district property owners; and WHEREAS, on July 21, 2015, theCityCouncil adopted Resolution No. 20808 certifying the positive results of a duly held election process confirming that the majority of property owners within the District agreed to its formation; and
WHEREAS, on July 11, 2017, the City Council adopted Resolution No. 21226 N.C.S. amending 2015 Engineer’s Report to add two properties to the District; and WHEREAS, the boundaries of the Downtown Salinas CBD are as shown on the map attached, which is incorporated herein by this reference. No additional boundary changes to the CBD Area are proposed; and
WHEREAS, the 2015 Engineers Report and District Management Plan include the formula and methodology for calculating annual assessment amounts. The assessment amount is based upon a benefit calculation by linear frontage on all sides of the parcels that receive benefit; lot or parcel square footage; and building square footage; and

Page 2 of 2 ends

WHEREAS, as permitted in the District’s Engineer’s Report, the SCCIA Board has approved an annual inflationary assessment rate increase of three and a half percent (3.5%) to the method of assessment for FY 2024-2025; and
WHEREAS, on June 18, 2024, the Salinas City Council of the City of Salinas considered 2022-2023 Annual Report submitted by Salinas City Center Improvement Association on May 14, 2024, in accordance with the Management and Disbursement Agreement with the City; and WHEREAS, the recommended action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines section 15378). Any subsequent discretionary projects resulting fromimplementation of DVP recommendations will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL:

SECTION 1. That the 2023 SCCIA Annual Report for the Salinas Downtown Community Benefit District and 2023-2024 OperatingBudget is confirmed as originallyfiled.

SECTION 2. The SCCIA Board has approved an annual inflationary assessment rate increase of three and half percent (3.5%) to the method of assessment for FY 2024-2025.

Assessment calculations provided in the 2023 Annual Report shall constitute the levy of assessments for the Salinas Downtown Community Benefit District for FY 2024-2025.

SECTION 3. The revenue received by levy of an assessment within the Salinas Downtown CBD in FY 2024-2025 shall be used only for purposes specifically permitted by the PBID Law and for no other purposes.

SECTION 4. The name of the business improvement area is “Salinas Downtown Community Benefit District” and its boundaries are as shown on the map attached, which is incorporated herein by this reference.

PASSED AND APPROVED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT: APPROVED:

Kimbley Craig, Mayor

Page 3 of 2 ends

ATTEST:

Patricia M. Barajas, City Clerk

SALINAS CITY CENTER

IMPROVEMENT ASSOCIATION
2023 ANNUAL

R EPOR T
10B MIDTOWN LANE, SALINAS CA 93901
Salinas City Center Improvement Association
Annual Report 2023

Page 1 of 48 ends

Executive Summary
Salinas City Center is the cultural soul of Salinas. Every year hundreds of events come downtown to enjoy the clean, safe, and vibrant streets created by the Salinas City Center.

Salinas City Center acts as an economic multiplier with investment dollars. By consolidating special district assessments we are able to create a value-add proposition for all property owners in the district.

In 2023 Salinas City Center has spent over $288,000 in direct investment on just landscaping, maintenance, and security in the downtown core (zone 1) and surrounding area (zone 2.) This investment is enabling the revitalization of the downtown district.

Over 400,000 pedestrians traversed the Main St & Alisal St intersection in 2023. During the course of 2023, 31 events were polled for attendance counts adding up to nearly 40,000 visitors. These include theater shows, parades, and other special events.

New businesses are relocating and opening on Main Street adding commerce, vibrancy, vitality, and economic growth. Year over year Sales Tax has increased from 2022 Q4 to 2023 Q4. New businesses opened, and more people are enjoying Salinas City Center.

Salinas City Center Improvement Association
Annual Report 2023

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Table of Contents
Executive Summary.......................................................................................................................1 Table of Contents........................................................................................................................... 2 About the Salinas City Center Improvement Association.............................................................. 4 Area Map....................................................................................................................................... 5 Board............................................................................................................................................. 6 Why Salinas City Center?..............................................................................................................7 Economy..................................................................................................................................7 Shopping, Business, & Professional Services................................................................... 7 Properties...........................................................................................................................8 Tax Revenue from Salinas City Center Properties.......................................................9 Pedestrians............................................................................................................................10 Events.................................................................................................................................... 11 Identity................................................................................................................................... 12 Instagram................................................................................................................... 13 Facebook................................................................................................................... 13 KSBW........................................................................................................................ 14 Monterey County Weekly...........................................................................................14 Main Street Banners.................................................................................................. 15 Streetscape Decorations............................................................................................15 Survey....................................................................................................................................17 Parking...................................................................................................................................18 On-Street/Surface Parking...............................................................................................18 Monterey Street Garage.................................................................................................. 18 Financial...................................................................................................................................... 19 Revenue................................................................................................................................ 19 Major Expenses..................................................................................................................... 19 Landscaping.....................................................................................................................19 Security............................................................................................................................20 Maintenance.................................................................................................................... 21 Salinas Connect Service Requests..................................................................................22 Accountants Compilation Report........................................................................................... 23 Fiscal Year of December 2022/ November 2023...................................................................23 Operating Budget...................................................................................................................29 Fiscal Year of December 2023/ November 2024................................................................... 29 Assessment Data...................................................................................................................31 Fiscal Year of December 2024/ November 2025................................................................... 31 Accomplishments and Goals FY 2022/2023................................................................................37 Sidewalk Operations, Beautification, and Order (SOBO)...................................................... 37 Salinas City Center Improvement Association
Annual Report 2023

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Introduction...................................................................................................................... 37 Committee Background................................................................................................... 37 Accomplishments FY Dec 22/23...................................................................................... 37 Goals FY Dec 23/24.........................................................................................................38 Budget FY Dec 23/24.......................................................................................................38 Security............................................................................................................................ 39 Current Landscaping and Maintenance – Zones 1 & 2....................................................39 Sidewalk Pressure Washing............................................................................................ 39 Conclusion....................................................................................................................... 39 District Identity and Streetscape Improvements (DISI).......................................................... 40 Accomplishments Dec 2022/2023................................................................................... 40 Goals Dec 2023/2024...................................................................................................... 40 Land Use Committee............................................................................................................. 41 Accomplishments Dec 2022/2023................................................................................... 41 Housing...................................................................................................................... 41 Downtown Parking Facility......................................................................................... 41 Parking Management District..................................................................................... 41 Intermodal Transportation Center.............................................................................. 41 Permits and Agreements for Signs, Awnings, Facades, and the Salinas Arch..........41 Permit Reform............................................................................................................ 41 Accurate Assessment of Vacancies........................................................................... 42 Traffic Issues.............................................................................................................. 42 High-Speed Broadband............................................................................................. 42 Outdoor Dining........................................................................................................... 42 Historic Preservation and Promotion......................................................................... 42 Annexation of Additional Properties........................................................................... 42 Community Benefit in Economic Development.......................................................... 42 Food Trucks and Mobile Vendors.............................................................................. 43 Salinas Arch Maintenance......................................................................................... 43 Goals Dec 2023/2024...................................................................................................... 43 Annual Calendar.......................................................................................................................... 45 Salinas City Center Improvement Association
Annual Report 2023

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About the Salinas City Center Improvement Association
In 2015, downtown property owners voted to form an improvement district and to assess their properties. Early in 2016, the property owners formed a 501(c)3 public benefit corporation called Salinas City Center Improvement Association (SCCIA). SCCIA is now up and running, with a district manager, maintenance employees, and a full slate of volunteers working hard to implement the vision for a vibrant downtown.

There are two distinct areas of investment that are funded from properties within the district, consisting of Sidewalk Operations, Beautification, and Order (SOBO) and District Identity and Streetscape Improvements (DISI). Both are supported by a volunteer committee to develop their programs. A third committee, Land Use, works to promote City, County, and Public Agency cooperation for new development and planning.

Property owners through SCCIA desire to positively affect downtown Salinas by collectively advancing the Vibrancy Plan originally set out by the City. Our goal is to create a vibrant business, retail and entertainment center that all of Salinas can come to and enjoy. We support development of new residential units, increased foot traffic, public engagement with the downtown, and a thriving retail sector with bustling restaurants, bars, and coffee shops. We want the district to be a welcoming and exciting place for professionals, students, visitors, and residents alike. We embrace the rich culture and history of our people and our town.

This modern, urban environment is achieved through a series of measures, including beautification, safety, and cleanliness as well as developing a strong district identity with marketing campaigns.

The SCCIA Board of Directors welcomes and encourages public input and participation in issues that affect our community. For more information on how you can get involved, please contact District Coordinator Greg Hamer.

Salinas City Center Improvement Association
Annual Report 2023

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Area Map
Salinas City Center Improvement Association
Annual Report 2023

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Board
The current board is composed of 13 directors. Per the bylaws of the organization, two thirds of the members are property owners, or their designated appointee. Each director is elected for a period of 2 years with no term-limits. Elections are held each year.

Board President Steve Ish [email protected]
Board Vice President Frank Saunders [email protected] Board Treasurer Greg Piini [email protected]
Board Secretary Audrey Wardwell [email protected] Board Member Amy Salmina [email protected]
Board Member Jason Retterer [email protected]
Board Member Jay DeSerpa [email protected]
Board Member Katy Castagna [email protected] Board Member Larry Bussard [email protected]
Board Member Peter Kasavan [email protected]
Board Member Ruth Rodriguez [email protected] Board Member James Kendall [email protected] Board Member Joel Panzer [email protected]
Salinas City Center Improvement Association
Annual Report 2023

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Why Salinas City Center?
Salinas City Center is a vibrant part of Salinas. Thousands of people flock to the growing beer scene, active nightlife, and to the many events spread throughout the year. It is home to our local city government, Monterey County offices, Monterey County Superior Court, Taylor Farms, and nearly 200 other small businesses!
Economy
Shopping, Business, & Professional Services
Salinas City Center is less than 1% the size of the City of Salinas. In that small size, we have nearly 5% of all
businesses registered in Salinas.

Businesses choose Salinas City Center to be close to their customers, other amenities, and to be part of a vibrant community! The recent opening of Heirloom Pizza on Main Street, the rebranding of El Colibri (formerly Gordon’s Restaurant), and the upcoming opening of Sweet Reba’s,The Glasshouse, and Otto’s Bread Co. demonstrate that Salinas City Center is Open for Business! Salinas Businesses % of Total
Total Businesses 3876 100%
93901 Businesses 1648 42.5%
SCCIA Businesses 183 4.72%
Salinas City Center Improvement Association
Annual Report 2023

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Properties
Salinas City Center includes approximately 113 acres of the historic downtown. This acreage represents

0.54% of total acreage within the city but nearly 1.5% of the total assessed value! Salinas City Center land and properties are nearly three times as valuable as the average acre in the rest of Salinas. With the continued adaptive reuse of buildings such as 300 Main St (formerly Dick Bruhn’s) and 344 Main St (Heirloom Pizza, formerly Beverly’s Fabric), the economic value of Salinas City Center increases and becomes a more attractive place to Live, Work, and Play! Value per Acre Size (ac) % Size Assessed Value Tax/Acre %
Tax/Acre Tax % of Tax
Salinas 15,008 $12,994,228,684 $865,820
$129,942,2
87 Salinas City
Center 113 0.75% $189,848,297 $1,680,073 194.04% $1,898,483 1.46% Salinas City
Center Public
(untaxed) 32 0.21%
Salinas City
Center Private
Property (Taxed) 81 0.54% $189,848,297 $2,343,806 270.70% $1,898,483 1.46% Salinas City Center Improvement Association
Annual Report 2023

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As shown in the image below, new construction and adaptive reuse locations are increasing the overall value of Salinas City Center. While many properties are long-term holdings, once they sell and are redeveloped, property taxes increase drastically.

Tax Revenue from Salinas City Center Properties
Legend Tax Revenue
Blue Less than $1K/year
Green $2-10K/year
Yellow $11-25K/year
Orange $26-50K/year
Red $51-$100K/year
Dark Red $101K+/year
There are a substantial number of properties in the Salinas City Center district that, while very valuable, belong to government entities and therefore untaxed.

Salinas City Center Improvement Association
Annual Report 2023

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Pedestrians
Salinas City Center is rapidly becoming a
“15 Minute City” where all local amenities
are nearby within a short walking
distance. Salinas City Center is the only
location in Salinas that has Restaurants,
Coffee Shops, Bars, Library, Bookstore, and
City Services, and Transit stops within a 15
minute walk. As illustrated by the image,
most are within a 5 minute (blue), or 10
minute (green), walk.

With Salinas City Center being a
destination for locals in the Salinas area, it
is no surprise that thousands of
pedestrians cross our streets on a monthly
basis.

Over 400,000 pedestrians utilized the
scramble crosswalk on the intersection of
Main Street and Alisal Street in 2023! In addition to monitoring pedestrian usage on the scramble crosswalk, in October 2023 Salinas City Center recorded approximately 5000 instances of people passing through the alley at 230 Main St, and 7000 instances of people at Midtown Lane.

Month Main/Alisal
January 29,328
February 29,831
March 33,685
April 38,660
May 33,924
June 34,108
July 41,410
August 40,872
September 32,865
October 40,619
November 26,191
December 28,503
Salinas City Center Improvement Association
Annual Report 2023

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Events
Salinas City Center is host to many events throughout the year. 2023 is the first year that events and attendance were counted, and while counts are requested from organizers, not every organizer opted to release counts.

Salinas City Center Improvement Association identified 76 events in 2023.

Organizers for 48 events were contacted, of which, 31 provided attendance figures. Ariel Theater alone had over 15,000 guests attending their performances. Other notable events were the Rodeo Horse Parade, Kiddie Kaper Parade, Veterans Day Parade, and the Salinas Holiday Parade of Lights.

Events Counted 31
Total Attendance 38,280
Total Events 76
Unique Events 48
Salinas City Center Improvement Association
Annual Report 2023

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Identity
Salinas City Center Improvement Association wants to be known as a clean, safe, vibrant district where all are welcome. In order to accomplish this we manage several social media accounts, email mailing lists, the corporate website, and contract to several media outlets to spread information.

SCCIA also decorates several alleys on Main St, has a year-round tree illumination encroachment permit, and are actively pursuing several murals that are in various stages of planning.

Other organizations are invited to participate in the banner programs to showcase their organization on the aesthetic light fixtures adorning Main St.

Salinas City Center Improvement Association
Annual Report 2023

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Instagram
https://www.instagram.com/salinascitycenter/
Instagram, along with Facebook, are the 2 main avenues that Salinas City Center utilizes to promote downtown businesses. Throughout the year our accounts will amplify media from other Salinas City Center businesses to our audience. The Instagram account grew over 13% to almost 3,000 followers.

Instagram Insights Total
Reach 12,578
New Page Followers 347
Content Interactions 1.1K
Link Clicks 132
# of Posts 31
# of Stories 302
# of Reels 0
Engagement Rate 1.20%
Facebook
https://www.facebook.com/salinascitycenter
As with the Instagram account, Facebook is amplifying the reach of local businesses. The Facebook account grew by 8.56% to 4,349 followers.

FB Insights Total
Reach 45,156
Content Engagement 3K
New Page Followers 343
Link Clicks 1,676
Salinas City Center Improvement Association
Annual Report 2023

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KSBW
During the holiday season, SCCIA advertised on KSBW 72 times with a 30-second commercial to promote Salinas City Center.

In addition, the commercial was shown 22,800 times on https://ksbw.com.

Salinas City Center commercial
Monterey County Weekly
This image was used as a half
page ad in the Monterey Coast
Weekly’s Monterey County
Visitors Guide as a half-page
advertisement for Salinas City
Center.

It has a 75,000 copy circulation
throughout the Monterey area.

In addition, during the holiday
season, a series of email blasts
totalling nearly 175,000 emails
was sent out over 6 weeks. It
resulted in nearly 100,000 email
opens and views of the
advertisement.

In addition to paid
advertisements, the Monterey
County Weekly also publishes
the “Best of..” series. Salinas
City Center businesses and
people were well represented
with 10 awards!
Salinas City Center Improvement Association
Annual Report 2023

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Main Street Banners
Salinas City Center holds the
current permit to mount event
banners on all the lamp posts on
Main St with the City of Salinas. To
showcase all Salinas has to offer,
substantial effort is placed in
displaying as many non-profit
organizations as possible.

Hometown Heroes was one of the first organizations to request a permit and display banners. This Salinas favorite displays local Veterans during Memorial Day and Veterans Day.

In 2023 the Salinas City Center displayed 6 different styles of banners celebrating Salinas Valley Health, Natividad Hospital Foundation, Hometown Heroes, American Cancer Society’s Relay for Life, along with the regular green Salinas City Center banners and Holiday themed banners.

Streetscape Decorations
Salinas City Center is investing in several Murals throughout the district. In 2023 residents voted to select their favorite design to be painted in the vicinity of the Salinas Rotary Arch. The design is currently under review by the Planning Department. Two additional murals are planned for future locations.

Salinas City Center Improvement Association
Annual Report 2023

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Along with tree trimming, Salinas City Center
maintains the tree lights in all the Main Street trees.

Lights turn on at dusk and turn off at down along with
regular street lighting. During the Holidays, Salinas
City Center installs additional lighting and decorations on the street lights. Lastly, the Salinas Tree of Peace is raised at 1 Main St, the site of CSUMB @ Salinas City
Center.

On the 200 block of Main St, two alleyways connect parking areas to shopping areas that hundreds of people traverse on a daily basis. In order to make the space more hospitable, Salinas City Center installed overhead patio lighting several years ago. Today we also use the overhead space to highlight special seasons such as Valentine’s day, Halloween, Springtime flowers, and many others.

Salinas City Center Improvement Association
Annual Report 2023

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Survey
In the summer of 2023, Salinas City Center created a survey to see if visitor sentiment has substantially changed since the survey of 2014. For more detail, please see the SCCIA Community Survey.

Salinas City Center Improvement Association
Annual Report 2023

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Parking
On-Street/Surface Parking
Parking Stall by Month 2023 1 2 3 4 5 6 7 8 9 10 11 12
100 Block 94.20% 89.13% 95.34% 94.10% 92.61% 93.17% 93.28% 85.87% 91.30% 86.96% 200 Block 94.12% 93.89% 89.63% 95.38% 93.52% 83.33% 86.42% 85.56% 82.67% 88.89% 300 Block 86.32% 84.44% 82.22% 85.93% 89.11% 76.11% 79.26% 82.22% 91.11% Lot 1 - 200 Block Salinas 81.56% 94.68% 79.79% 76.60% 88.09% 84.04% 80.50% 63.83% 93.62% Lot 2 - 300 Block Salinas 70.42% 70.42% 77.34% 68.17% 65.96% 68.78% 58.55% 64.08% 72.39% Lot 3 - 200 Block Monterey 83.88% 83.33% 91.60% 88.08% 90.85% 82.93% 85.77% 85.37% 78.35% Lot 5 - 300 Block Monterey 64.26% 76.12% 74.21% 71.64% 72.01% 64.93% 67.91% 79.48% 82.46% Lot 8 - Gabilan 50.50% 52.82% 45.47% 45.07% 51.83% 41.55% 38.73% 56.34% 43.66% Monterey Street Garage
Normal daily users, movie-goers, and special event
attendees accounted for 156,045 vehicles that
used the Monterey Street Garage for an average
turnover of 98.12%. Salinas City Center believes
that the Monterey Street Parking Garage is
under-utilized, especially during the work week and
winter months, as shown in the table. Turnover of
less than 100% means that the garage is never full.

For additional information on how busy Salinas City
Center is for events, pedestrians, and vehicle
parking, please see the complete report.
2023 Validated Regular Volume Turnover
1 2,987 7,569 10,556 78.28%
2 2,733 7,674 10,407 85.44%
3 4,100 10,408 14,508 107.59%
4 4,812 11,315 16,127 123.58%
5 4,385 10,467 14,852 110.14%
6 5,381 12,016 17,397 133.31%
7 6,302 13,926 20,228 150.00%
8 4,369 10,015 14,384 106.67%
9 2,227 6,947 9,174 70.30%
10 2,185 7,098 9,283 68.84%
11 2,661 7,637 10,298 78.91%
12 2,208 6,623 8,831 65.49%
Total 44,350 111,695 156,045 98.21%
Salinas City Center Improvement Association
Annual Report 2023

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Financial
Revenue
Below are the largest combined assessments for the major property owners. For more information, please see the Assessment Data further into the Annual Report.

Salinas City Center Assessments Assessment Properties Owner Largest Combined District
Assessment $93,198.67 34 City Of Salinas
2nd $42,458.22 8 County Of Monterey
3rd $20,784.53 9 Taylor Fresh Foods Inc
4th $15,367.05 2 Taylor Salinas Property Management Co
5th $14,211.13 1 SF Steinbeck Commons LP
Major Expenses
Landscaping
Salinas City Center Improvement
Association currently contracts with Smith
and Enright Landscaping to manage the
district streetscape.

Services include maintaining the cleanliness
along the right-of-way, landscape trimming,
watering of plants, etc. This service ONLY
includes the public right-of-way, and no
private properties or government occupied
properties are included.

Occasionally additional work is performed
such as tree trimming, removing hazardous
items, or cleaning.

SCCIA expends approximately $100K per
year on landscape services.

Salinas City Center Improvement Association
Annual Report 2023

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Security
Security is and has been a major concern of the merchants and visitors to Salinas City Center. To address these concerns, SCCIA contracts with a security company to provide guards to the district. These guards help business owners and merchants navigate non-emergency situations that arise, cooperate with law enforcement when needed, and lend a peace of mind. Everyone in the district is invited to call the on-duty guard whenever assistance is needed.

Currently security services are present 64 hours (6 days) per week in 2024, which was reduced from 80 hours per week in 2023.

The gathering of statistics only commenced the latter half of 2023, but the table below illustrates how involved the security staff is in maintaining a pleasant Salinas City Center.

Security 1 2 3 4 5 6 7 8 9 10 11 12 Total
Phone 3 60 50 73 59 49 294
Txt 2 36 24 20 22 12 116
Merchant/Owner 13 140 213 334 401 317 1,418
Citizen 5 148 274 353 408 343 1,531
Transient 13 215 247 251 289 282 1,297
Report Trash 4 75 74 41 63 44 301
Report Animal Waste 2 28 33 30 32 24 149
Report Human Waste 0 0 1 0 1 0 2
Report Drug Paraphernalia 2 2 0 0 1 0 5
Salinas City Center spends approximately 20%, or $100,000, of the budget on contracted security services through Allied Security.

In addition to Salinas PD cameras located throughout Main St, many businesses also deploy private cameras. Systems range from fully managed and monitored cameras (for example located at 295 Main St and the United Way of Monterey County) to regular Ring or similar cameras located at many merchant businesses.

Increasingly these private systems are requested by the Salinas PD to solve crimes that the PD cameras do not capture. Salinas City Center is also a vocal supporter of repairing and replacing the camera system in the Monterey Street Garage that has been inoperable for over a year.

Salinas City Center is committed to safety and the support of policies that will ensure the well-being of our visitors.

Salinas City Center Improvement Association
Annual Report 2023

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Maintenance
Salinas City Center has 2 full time staff members to keep the district clean and sanitary. Together they perform daily trash pickups, graffiti abatement, and general maintenance. As noted in the graph below, they are often the first person that is seen by visitors, with 1000’s of interactions with Merchants, Property Owners, Visitors, and Transients. They are responsible for picking up hundreds of bags worth of trash, hundreds of graffiti removals, and picking up hundreds of instances of waste. Without them the district would not look as well maintained.

Maintenance Crew 1 2 3 4 5 6 7 8 9 10 11 12 Total
Phone 0 0 0 0 0 0 0 0 0 0
Txt 1 0 0 0 0 0 0 0 0 1
Merchant/Owner 117 197 158 100 122 126 64 0 0 884
Citizen 32 50 51 35 39 38 19 0 0 264
Transient 36 37 25 26 36 32 16 0 0 208
Trash Loads 63 28 34 12 19 68 19 0 0 243
Graffiti 62 114 45 56 67 65 37 0 0 446
Animal Waste 20 13 8 11 17 20 5 0 0 94
Human Waste 6 1 4 2 46 42 33 0 0 134
Drug Paraphernalia 0 0 0 0 0 0 0 0 0 0
Salinas City Center Improvement Association
Annual Report 2023

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Salinas Connect Service Requests
For issues that cannot be resolved using Salinas City Center staff, district employees utilize the Salinas Connect App. Excessive trash dumping, parking enforcement, graffiti abatement on various properties are all reported on the App.

City Service Requests 1 2 3 4 5 6 7 8 9 10 11 12 Total
Received 0 23 10 30 11 7 6 21 8 18 0 4 138
Graffiti 0 15 1 7 2 0 1 0 0 4 0 0 30
Parking 0 4 1 10 7 7 2 13 5 9 0 4 62
Litter/Dumping 0 0 0 5 2 0 1 0 0 0 0 0 8
Other 0 4 8 8 0 0 2 8 3 5 0 0 38
Salinas City Center Improvement Association
Annual Report 2023

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Accountants Compilation Report
Fiscal Year of December 2022 - November 2023
Salinas City Center Improvement Association
Annual Report 2023

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ACCOUNTANTS’ COMPILATION REPORT
To The Board of Directors
Salinas City Center Improvement Association
Salinas, California
Management is responsible for the accompanying financial statements of Salinas City Center Improvement Association (a nonprofit organization), which comprise a statement of assets, liabilities and fund balance – cash basis as of November 30, 2023, and the related statement of revenues and expenses – actual vs. budget – fiscal year 2022-2023 – cash basis for the twelve months then ended, in accordance with the cash basis of accounting, and for determining that the cash basis of accounting is an acceptable financial reporting framework. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the statement of revenues and expenses – actual vs. budget – fiscal year 2022-2023 – cash basis nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on the statement of revenues and expenses – actual vs. budget – fiscal year 2022-2023 – cash basis.

The financial statement is prepared in accordance with the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America.

The supplementary budget information contained in the statement of revenues and expenses – actual vs. budget – fiscal year 2022-2023 – cash basis is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information is the responsibility of management. The supplementary budget information was subject to our compilation engagement. We have not audited or reviewed the supplementary budget information and do not express an opinion, a conclusion, nor provide any assurance on such information.

Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared in accordance with the cash basis of accounting. If the omitted disclosures were included in the financial statement, they might influence the user's conclusions about the Company's assets, liabilities, fund balance, revenues and expenses. Accordingly, the financial statement is not designed for those who are not informed about such matters.

We are not independent with respect to Salinas City Center Improvement Association.

Steinbruner Hill CPAs
Carmel, California
January 10, 2024
Current Assets
Bank Accounts
Checking - Operating Acct $ 14,734.94
Checking - Grants Acct 108,836.48
SVFWF Checking -
Total Bank Accounts 123,571.42
Total Current Assets 123,571.42
Other Current Assets
Mechanics Bank CD 203,141.61
Total Other Current Assets 203,141.61
Fixed Assets
Vehicle 18,000.61
Accumulated Depreciation (819.00)
Total Fixed Assets 17,181.61
Other Assets
Organizational Costs 50,000.00
Accumulated Intangible Assets (27,917.00)
Total Other Assets 22,083.00
TOTAL ASSETS $ 365,977.64
Liabilities
Debt $ 15,000.00
Total Liabilities 15,000.00
Fund Balance
Fund Balance - SOBO 99,886.65
Fund Balance - DISI 53,694.13
Fund Balance - Admin 19,755.38
Fund Balance - Conting/Reserves 44,540.39
Fund Balance - Grants 108,836.48
Fund Balance - SVFWF -
Subtotal - Cash Fund Balance 326,713.03
Fund Balance - Other 24,264.61
Total Fund Balance 350,977.64
TOTAL LIABILITIES AND FUND BALANCE $ 365,977.64
Salinas City Center Improvement Association
As of November 30, 2023
ASSETS

LIABILITIES AND FUND BALANCE
Statement of Assets, Liabilities and Fund Balance - Cash Basis (See accompanying accountants' report)

Page 1 of 4 ends

Salinas City Center Improvement Association
Statement of Revenues and Expenses - Actual vs. Budget - Fiscal Year 2022-2023 - Cash Basis For the Twelve Months Ended November 30, 2023
Actual Budget Remaining % Remaining Actual Budget Remaining % Remaining Actual Budget Remaining % Remaining Income Assessments $ 272,957.82 $ 274,200.00 $ 1,242.18 $ 100,084.53 $ 100,540.00 $ 455.47 $ 63,690.16 $ 63,980.00 $ 289.84 Grants - - - - - - SVFWF - - - - - - Interest Earned - - - - - - Plus: FY 2021-22 Carryover 155,506.02 155,506.02 47,643.48 47,643.48 49,461.55 49,461.55 Reallocation of 2021-22 Carryover (40,000.00) (40,000.00) 10,000.00 10,000.00 30,000.00 30,000.00 Total Income $ 388,463.84 $ 389,706.02 $ 1,242.18 $ 157,728.01 $ 158,183.48 $ 455.47 $ 143,151.71 $ 143,441.55 $ 289.84 Expenses Bank Service Charges - - - - 66.00 200.00 134.00 67% Formation Costs Payback - - - - -
Insurance - - - - 2,214.00 2,300.00 86.00 4% Professional Services - - Accounting - - - - 21,022.16 11,500.00 (9,522.16) -83% Legal - - - - 7,156.25 2,000.00 (5,156.25) -258% Other - - - - 13,495.00 10,000.00 (3,495.00) -35% Total Professional Services - - - - - - 43,953.41 26,000.00 (17,953.41) -69% Office - - Rent/CAM/Utilities - - - - 6,436.92 6,000.00 (436.92) -7% Office Annual Cleaning - - - - - 600.00 600.00 100%
Office Furnishings/Paint - - - 815.56 1,500.00 684.44 46% Computer / Internet - - - - 2,455.59 2,500.00 44.41 2% Total Office - - - - - - 9,708.07 10,600.00 891.93 8% Staff - - - - -
Payroll - Wages & Taxes 48,350.54 56,000.00 7,649.46 14% 31,453.51 35,000.00 - 39,909.04 44,000.00 4,090.96 - Workers Comp Insurance 3,109.96 4,000.00 890.04 22% 561.65 575.81 1,000.00 424.19 Government Affairs - - - - - - 29,150.00 26,000.00 (3,150.00) -12% Total Staff 51,460.50 60,000.00 8,539.50 14% 32,015.16 35,000.00 2,984.84 9% 69,634.85 71,000.00 1,365.15 2%

SOBO - - -
Sidewalk Ops (Maintenance) 116,251.33 135,000.00 18,748.67 14% - - Beautification/Order(Security) 120,865.36 120,000.00 (865.36) -1% - - Total SOBO 237,116.69 255,000.00 17,883.31 7% - - - - - -

DISI - - -
District Identity - 52,093.41 57,000.00 4,906.59 9% -
Streetscape Improvements - 19,925.31 26,000.00 6,074.69 23% - Total DISI - - - 72,018.72 83,000.00 10,981.28 13% - - - Extra Budget Expenses
Collection Loss - - - - - - - -
Taxes 100.00 250.00 150.00 60%
Total Expenses 288,577.19 315,000.00 26,422.81 8% 104,033.88 118,000.00 13,966.12 12% 123,396.33 107,850.00 (15,546.33) -14%Net Income (15,619.37) 74,706.02 (3,949.35) 40,183.48 (59,706.17) 35,591.55 Total Cash Balance as of 11/30/23 $ 99,886.65 $ 53,694.13 $ 19,755.38 SOBO DISI Administration
(See accompanying accountants' report)
2 of 4
Salinas City Center Improvement Association
Statement of Revenues and Expenses - Actual vs. Budget - Fiscal Year 2022-2023 - Cash Basis For the Twelve Months Ended November 30, 2023
Income Assessments Grants SVFWF Interest Earned Plus: FY 2021-22 Carryover Reallocation of 2021-22 CarryoverTotal IncomeExpenses Bank Service Charges Formation Costs Payback Insurance Professional Services Accounting Legal Other Total Professional Services Office Rent/CAM/Utilities Office Annual Cleaning Office Furnishings/Paint Computer / Internet Total Office Staff Payroll - Wages & Taxes Workers Comp Insurance Government Affairs Total Staff SOBO Sidewalk Ops (Maintenance) Beautification/Order(Security) Total SOBO DISI District Identity Streetscape Improvements Total DISI Extra Budget Expenses Collection LossTaxes
Total ExpensesNet IncomeTotal Cash Balance as of 11/30/23 Actual Budget Remaining % Remaining Actual Budget Remaining % Remaining Actual Budget Remaining % Remaining $ 18,197.18 $ 18,280.00 $ 82.82 $ 454,929.69 $ 457,000.00 $ 2,070.31 $ - $ - $ - - - - - 171,000.00 -
- - - - - -
3,141.61 - 3,141.61 - $ (3,141.61) - -
28,305.10 28,305.10 280,916.15 280,916.15 $ - 7,866.73 7,866.73 - - - - -
$ 49,643.89 $ 46,585.10 $ 82.82 $ 738,987.45 $ 737,916.15 $ (1,071.30) $ 178,866.73 $ 7,866.73 $ - - - 66.00 200.00 134.00 67% 30.25 (30.25)
5,103.50 5,000.00 (103.50) -2% 5,103.50 5,000.00 (103.50) -2% - - 2,214.00 2,300.00 86.00 4% - - - - - -
- 21,022.16 11,500.00 (9,522.16) -83% -
7,156.25 2,000.00 (5,156.25) -258% -
- 13,495.00 10,000.00 (3,495.00) -35% -
5,103.50 - (5,103.50) 49,056.91 26,000.00 (23,056.91) -89% 30.25 - (30.25) - - - - - - 6,436.92 6,000.00 (436.92) -7% - - - 600.00 600.00 100% - - 815.56 1,500.00 684.44 46% - - 2,455.59 2,500.00 44.41 2% - - - - 9,708.07 10,600.00 891.93 8% - - -
- - - - -
119,713.09 135,000.00 15,286.91 11% - -
4,247.42 5,000.00 752.58 15% -
- 29,150.00 26,000.00 (3,150.00) -12% -
- - - 153,110.51 166,000.00 12,889.49 8% - - -
- - - - - - 116,251.33 135,000.00 18,748.67 14% - - 120,865.36 120,000.00 (865.36) -1% - - - - 237,116.69 255,000.00 17,883.31 7% - - -
- - - - - - 52,093.41 57,000.00 4,906.59 9% 16,522.34 (16,522.34) - 19,925.31 26,000.00 6,074.69 23% 53,477.66 (53,477.66) - - - 72,018.72 83,000.00 10,981.28 13% 70,000.00 - (70,000.00) - 9,140.00 9,140.00 100% - 9,140.00 9,140.00 100% - 100.00 250.00 150.00 60% -
5,103.50 14,140.00 9,036.50 64% 521,110.90 554,990.00 33,879.10 6% 70,030.25 - (70,030.25) 13,093.68 32,445.10 (66,181.21) 182,926.15 100,969.75 7,866.73 $ 44,540.39 $ 217,876.55 $ 108,836.48
Contingency/Reserves SUBTOTAL SOBO, DISI, ADMIN, & CONTIGENCY Grants Funds (See accompanying accountants' report)
3 of 4
Salinas City Center Improvement Association
Statement of Revenues and Expenses - Actual vs. Budget - Fiscal Year 2022-2023 - Cash Basis For the Twelve Months Ended November 30, 2023
Income Assessments Grants SVFWF Interest Earned Plus: FY 2021-22 Carryover Reallocation of 2021-22 CarryoverTotal IncomeExpenses Bank Service Charges Formation Costs Payback Insurance Professional Services Accounting Legal Other Total Professional Services Office Rent/CAM/Utilities Office Annual Cleaning Office Furnishings/Paint Computer / Internet Total Office Staff Payroll - Wages & Taxes Workers Comp Insurance Government Affairs Total Staff SOBO Sidewalk Ops (Maintenance) Beautification/Order(Security) Total SOBO DISI District Identity Streetscape Improvements Total DISI Extra Budget Expenses Collection LossTaxes
Total ExpensesNet IncomeTotal Cash Balance as of 11/30/23 Actual Budget Remaining % Remaining Actual Budget Remaining % Remaining $ - $ - $ - $ 454,929.69 $ 457,000.00 $ 2,070.31
- - 171,000.00 - (171,000.00)
2,500.00 - 2,500.00 - (2,500.00)
- - 3,141.61 - (3,141.61)
12,955.15 12,955.15 - 301,738.03 301,738.03 -
$ 15,455.15 $ 12,955.15 $ - $ 933,309.33 $ 758,738.03 $ (174,571.30) - - 96.25 200.00 103.75 52%
- - 5,103.50 5,000.00 (103.50) -2%
- 2,214.00 2,300.00 86.00 4% - - - - - 21,022.16 11,500.00 (9,522.16) -83% 7,156.25 2,000.00 (5,156.25) -258%
15,455.15 (15,455.15) 28,950.15 10,000.00 (18,950.15) -190% 15,455.15 - (15,455.15) 64,542.31 26,000.00 (38,542.31) -148% - - - -
- 6,436.92 6,000.00 (436.92) -7% - - 600.00 600.00 100% - 815.56 1,500.00 684.44 46%
- 2,455.59 2,500.00 44.41 2%
- - - 9,708.07 10,600.00 891.93 8%
- - - -
119,713.09 135,000.00 15,286.91 11%
4,247.42 5,000.00 752.58 15%
- 29,150.00 26,000.00 (3,150.00) -12%
- - - 153,110.51 166,000.00 12,889.49 8%
- - - - - 116,251.33 135,000.00 18,748.67 14% - 120,865.36 120,000.00 (865.36) -1% - - - 237,116.69 255,000.00 17,883.31 7%
- - - - - 68,615.75 57,000.00 (11,615.75) -20% - 73,402.97 26,000.00 (47,402.97) -182% - - - 142,018.72 83,000.00 (59,018.72) -71% - - - - 9,140.00 9,140.00 100% 100.00 250.00 150.00 60%
15,455.15 - (15,455.15) 606,596.30 554,990.00 (51,606.30) -9% (15,455.15) 12,955.15 19,333.39 182,926.15
$ - $ 326,713.03

SVFWF GRAND TOTAL
(See accompanying accountants' report)
4 of 4
Operating Budget
Fiscal Year of December 2023 - November 2024
Salinas City Center Improvement Association
Annual Report 2023

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Tuesday, November 21, 2023 SOBO DISI Administration Contingency/Reserve Total

60.0% 22.0% 14.0% 4.0% 100.0%
Gross Income
2023-2024 Assessments $287,400 $105,380 $67,060 $19,160 $479,000 Gifts & Donations $0 $0 $0 $0 $0
Total gross income $287,400 $105,380 $67,060 $19,160 $479,000 Less: Collection loss 2.0% $0 $0 $0 $9,580 $9,580
Effective income $287,400 $105,380 $67,060 $9,580 $469,420 Expenses
Bank Service Charges $200 $200
Formation Costs Payback $5,000 $5,000
Insurance $2,500 $2,500
Professional Services
Accounting $15,200 $15,200
Legal $4,000 $4,000
Other (HR & Grant Writing) $12,000 $12,000
Total Professional Services $31,200 $31,200
Office
Rent/CAM/Utilities $8,400 $8,400
Office Annual Cleaning $600 $600
Office Furniture/Supplies $1,500 $1,500
Computer/Internet $2,500 $2,500
Total Office $13,000 $13,000
Staff $112,500 $22,500 $45,000 $180,000
SOBO
Sidewalk Operations (Maintenance) $114,820 $114,820
Beautification / Order (Security) $97,000 $97,000
Total SOBO $211,820 $211,820
DISI
District Identity $71,500 $71,500
Streetscape Improvements $15,000 $15,000
Total DISI $86,500 $86,500
Subtotal $324,320 $109,000 $91,900 $5,000 $530,220
Extra Budget Expense
Taxes $0 $0 $250 $0 $250
Total Extra Budget Expense $0 $0 $250 $0 $250
Total Expenses $324,320 $109,000 $92,150 $5,000 $530,470 Total Income -$36,920 -$3,620 -$25,090 $4,580 -$61,050
Cash Flow
Beginning balance (Projected 2022-2023 Carryover) $96,618 $60,214 $11,546 $41,399 $209,777 Reallocation of 2022-2023 carryover $0 $0 $20,000 -$20,000 $0 Net operating income -$36,920 -$3,620 -$25,090 $4,580 -$61,050 Projected ending balance $59,698 $56,594 $6,456 $25,979 $148,727 Salinas City Center Improvement Association
Draft Operating Budget - Fiscal Year 2023-2024
Salinas City Center Improvement Association
Annual Report 2023

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Assessment Data
Fiscal Year of December 2024 - November 2025
Salinas City Center Improvement Association
Annual Report 2023

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APN Legal Owner Site # Site Street Benefit Zone Bldg SF Bldg Asmnt Lot SF Lot SF Asmnt Frontage LF Asmnt Annual Assessment SALINAS PROPERTY DATABASE Asmnt Fees Bldg. SF Lot SF LF Condo SF 2023 - 2024 TAX YEAR Zone 1 0.08875 0.070508 5.25 0.21
CPI INCREASE 5% Zone 2 0.08875 0.070508 3.6645 0.21
SALINAS PROPERTY DATABASE Asmnt Fees Bldg. SF Lot SF LF Condo SF 2024 - 2025 TAX YEAR Zone 1 0.091634 0.072800 5.420625 0.216825 CPI INCREASE 3.25% Zone 2 0.091634 0.072800 3.783596 0.216825 002 163 007 000 City Of Salinas 104 Central Ave 2 0 $ - 6,600 $ 480.48 181 $ 684.83 $ 1,165.31 002 163 008 000 McCain Richard & Michelle 106 Central Ave 2 1,089 $ 99.79 6,500 $ 473.20 50 $ 189.18 $ 762.17 002 163 009 000 Mar Vista Real Estate Salina LLC 110 Central Ave 2 649 $ 59.47 6,500 $ 473.20 50 $ 189.18 $ 721.85 002 163 010 000 Fuentes Jose 114 Central Ave 2 1,542 $ 141.30 11,900 $ 866.31 50 $ 189.18 $ 1,196.79 002 163 011 000 Lee Paul Chan & Soo Jin 118 Central Ave 2 2,350 $ 215.34 12,247 $ 891.58 50 $ 189.18 $ 1,296.10 002 163 012 000 Nunes Irma 122 Central Ave 2 1,475 $ 135.16 8,700 $ 633.36 60 $ 227.02 $ 995.53 002 163 013 000 Mora Nancy & Mendez Emiliano 128 Central Ave 2 1,296 $ 118.76 3,600 $ 262.08 122 $ 461.60 $ 842.44 002 163 014 000 Herring Vincent & Sherri 47 Stone St 2 1,034 $ 94.75 3,200 $ 232.96 64 $ 242.15 $ 569.86 002 163 015 000 Lei Gouxin & Liang Amanda 43 Stone St 2 1,140 $ 104.46 7,000 $ 509.60 65 $ 245.93 $ 859.99 002 163 016 000 Chavez Anthony & Kimberly 33 Stone St 2 1,591 $ 145.79 7,100 $ 516.88 103 $ 389.71 $ 1,052.38 002 163 018 000 SF Steinbeck Commons LP 10 Lincoln Ave 2 75,772 $ 6,943.32 89,028 $ 6,481.19 330 $ 1,248.59 $ 14,673.10 002 163 019 000 Mora Serafin & Virgina 28 Lincoln Ave 2 1,150 $ 105.38 9,500 $ 691.60 63 $ 238.37 $ 1,035.34 002 164 003 000 Islamic Community Of Salinas 35 W Market St 2 2,380 $ 218.09 8,458 $ 615.74 50 $ 189.18 $ 1,023.01 002 164 004 000 Islamic Community Of Salinas 33 W Market St 2 1,200 $ 109.96 5,200 $ 378.56 30 $ 113.51 $ 602.03 002 164 005 000 Islamic Community Of Salinas 31 W Market St 2 2,511 $ 230.09 2,511 $ 182.80 28 $ 105.94 $ 518.83 002 164 006 000 Alsalahi Saleh & Shaman Magdah 29 W Market St 2 1,728 $ 158.34 3,250 $ 236.60 18 $ 68.10 $ 463.05 002 164 007 000 Alsalahi Saleh & Shaman Magdah 23 W Market St 2 0 $ - 12,229 $ 890.27 64 $ 242.15 $ 1,132.42 002 164 008 000 Alsalahi Saleh & Shaman Magdah 19 W Market St 2 10,875 $ 996.52 5,349 $ 389.40 31 $ 117.29 $ 1,503.22 002 164 009 000 Rolyely LLC 2 Salinas St #A 2 7,690 $ 704.67 9,050 $ 658.84 60 $ 227.02 $ 1,590.52 002 164 020 000 Taylor Fresh Foods Inc/Salinas City Center LLC 26 Central Ave 2 0 $ - 9,234 $ 672.23 80 $ 302.69 $ 974.92 002 164 021 000 McMillin Family Trust 30 Central Ave 2 1,489 $ 136.44 8,400 $ 611.52 63 $ 238.37 $ 986.33 002 164 022 000 BIFFCO LLC 34 Central Ave 2 1,867 $ 171.08 8,177 $ 595.28 63 $ 238.37 $ 1,004.73 002 164 023 000 Hernandez Miguel A & Bonnie-Lou 40 Central Ave 2 4,855 $ 444.88 9,750 $ 709.80 255 $ 964.82 $ 2,119.50 002 164 024 000 Hernandez Miguel A & Bonnie-Lou 27 Lincoln Ave 2 0 $ - 6,855 $ 499.04 45 $ 170.26 $ 669.30 002 164 034 000 Rolyely LLC 2 Salinas St 2 0 $ - 11,261 $ 819.80 257 $ 972.38 $ 1,792.18 002 164 035 000 Mirkin Bernard B 2 2,770 $ 253.83 2,770 $ 201.65 100 $ 378.36 $ 833.84 002 164 036 000 Salinas Gateway LP (Condo-Building) 25 Lincoln Ave 2 56,157 $ 5,145.91 0 $ - 0 $ - $ 5,145.91 002 164 037 000 Salinas Gateway LP (Condo-Land) 2 0 $ - 22,010 $ 1,602.32 276 $ 1,044.27 $ 2,646.59 002 171 005 000 City Of Salinas 42 W Market St 2 0 $ - 14,989 $ 1,091.19 248 $ 938.33 $ 2,029.52 002 171 006 000 City Of Salinas 15 Station Pl 2 0 $ - 5,250 $ 382.20 35 $ 132.43 $ 514.62 002 171 007 000 City Of Salinas 17 Station Pl 2 0 $ - 11,770 $ 856.85 50 $ 189.18 $ 1,046.03 002 171 008 000 City Of Salinas 19 Station Pl 2 0 $ - 12,120 $ 882.33 60 $ 227.02 $ 1,109.35 002 171 010 000 City Of Salinas 52 W Market St 2 0 $ - 4,197 $ 305.54 32 $ 121.08 $ 426.61 002 171 011 000 City Of Salinas 54 W Market St 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 171 012 000 City Of Salinas 58 W Market St 2 0 $ - 13,020 $ 947.85 100 $ 378.36 $ 1,326.21 002 171 013 000 City Of Salinas 60-68 W Market St 2 0 $ - 12,898 $ 938.97 230 $ 870.23 $ 1,809.20 002 171 023 000 City Of Salinas 18 Station Pl 2 0 $ - 15,850 $ 1,153.87 282 $ 1,066.97 $ 2,220.85 002 171 033 000 City Of Salinas 11 Station Pl 2 0 $ - 71,578 $ 5,210.84 38 $ 143.78 $ 5,354.62 5/13/2024 1 of
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002 171 034 000 Granary Associates 60 W Market St #200 2 28,454 $ 2,607.36 27,600 $ 2,009.27 102 $ 385.93 $ 5,002.56 002 171 035 000 City Of Salinas 11 Station Pl 2 0 $ - 102,366 $ 7,452.19 400 $ 1,513.44 $ 8,965.63 002 172 001 000 City Of Salinas 30 W Market St 2 0 $ - 4,350 $ 316.68 211 $ 798.34 $ 1,115.02 002 172 002 000 City Of Salinas 26 W Market St 2 0 $ - 6,387 $ 464.97 78 $ 295.12 $ 760.09 002 172 010 000 City Of Salinas W Market St 2 0 $ - 1,610 $ 117.21 55 $ 208.10 $ 325.31 002 172 011 000 City Of Salinas 20 W Market St 2 0 $ - 16,287 $ 1,185.69 200 $ 756.72 $ 1,942.40 002 172 012 000 City Of Salinas 10 W Market St 2 0 $ - 15,179 $ 1,105.02 275 $ 1,040.49 $ 2,145.51 002 181 005 000 Jimenez Salvador 29 E Market St 2 0 $ - 2,000 $ 145.60 120 $ 454.03 $ 599.63 002 181 006 000 Jimenez Salvador 25 E Market St #27 2 0 $ - 4,030 $ 293.38 40 $ 151.34 $ 444.73 002 181 007 000 Campos Jimenez Investments Inc 23 E Market St 2 2,662 $ 243.93 13,568 $ 987.74 35 $ 132.43 $ 1,364.10 002 181 008 000 Hagins Mary 21 E Market St 2 1,200 $ 109.96 1,069 $ 77.82 30 $ 113.51 $ 301.29 002 181 011 000 Marquez Carlos & Juana 67 E Market St #4 2 2,468 $ 226.15 5,657 $ 411.83 140 $ 529.70 $ 1,167.68 002 181 012 000 Campos Jimenez Investments Inc 35 E Market St 2 4,530 $ 415.10 4,622 $ 336.48 160 $ 605.38 $ 1,356.96 002 182 012 000 Central Coast Renewables LLC 139 Monterey St #14 2 7,755 $ 710.62 10,562 $ 768.91 206 $ 779.42 $ 2,258.95 002 182 013 000 135-137 Monterey LLC 137 Monterey St 2 8,151 $ 746.91 5,582 $ 406.37 56 $ 211.88 $ 1,365.16 002 182 014 000 135-137 Monterey LLC 135 Monterey St 2 925 $ 84.76 5,287 $ 384.89 48 $ 181.61 $ 651.27 002 182 019 000 Campos Jimenez Investments Inc 101 Monterey St 2 3,726 $ 341.43 8,718 $ 634.67 160 $ 605.38 $ 1,581.47 002 182 020 000 Campos Jimenez Investments Inc 30 E Market St 2 0 $ - 2,449 $ 178.29 50 $ 189.18 $ 367.47 002 182 033 000 Campos Jimenez Investments Inc 111 Monterey St 2 9,143 $ 837.81 33,000 $ 2,402.38 303 $ 1,146.43 $ 4,386.63 002 184 001 000 City Of Salinas E Market St 2 0 $ - 31,043 $ 2,259.92 750 $ 2,837.70 $ 5,097.61 002 185 011 000 Fuentes Juan & Romo Jose 129 Main St 1 2,750 $ 251.99 2,650 $ 192.92 21 $ 113.83 $ 558.75 002 185 012 000 Sang James 131 Main St 1 5,710 $ 523.23 3,750 $ 273.00 30 $ 162.62 $ 958.85 002 185 017 000 Saunders Frank H & Norwood Kelly 161 Main St 1 8,357 $ 765.79 6,175 $ 449.54 51 $ 276.45 $ 1,491.78 002 185 018 000 Saunders Frank H & Norwood Kelly 169 Main St #17 1 12,648 $ 1,158.99 6,359 $ 462.93 176 $ 954.03 $ 2,575.95 002 185 019 000 Taylor Fresh Foods Inc/Salinas City Center LLC 17 E Gabilan St 2 10,370 $ 950.25 11,165 $ 812.81 145 $ 548.62 $ 2,311.68 002 185 020 000 Saunders Frank H & Norwood Kelly 172 Main St 1 12,454 $ 1,141.21 6,272 $ 456.60 178 $ 964.87 $ 2,562.68 002 185 024 000 Center For Comm Advocacy A Non Profit Ca Corp 22 W Gabilan St 2 2,857 $ 261.80 2,925 $ 212.94 152 $ 575.11 $ 1,049.84 002 185 028 000 Rincon Del San Jon Properties 157 Main St 1 2,850 $ 261.16 3,006 $ 218.84 24 $ 130.10 $ 610.09 002 185 031 000 Green Valley Enterprises 127 Main St 1 3,524 $ 322.92 3,044 $ 221.60 28 $ 151.78 $ 696.30 002 185 036 000 Salinas Redevelopment Agency Monterey St 2 0 $ - 31,363 $ 2,283.21 379 $ 1,433.98 $ 3,717.19 002 185 037 000 City Of Salinas 117 Main St 1 0 $ - 11,761 $ 856.20 62 $ 336.08 $ 1,192.27 002 185 038 000 City Of Salinas Monterey St 2 0 $ - 2,178 $ 158.56 20 $ 75.67 $ 234.23 002 185 039 000 University Corp of Monterey Bay 1 Main St 1 64,585 $ 5,918.21 59,962 $ 4,365.20 605 $ 3,279.48 $ 13,562.89 002 185 042 000 University Corp of Monterey Bay *no Site Address* 2 0 $ - 1,156 $ 84.16 110 $ 416.20 $ 500.35 002 185 043 000 Taylor Salinas Property Management Co Salinas St 2 0 $ - 15,770 $ 1,148.05 168 $ 634.43 $ 1,782.48 002 185 045 000 Taylor Fresh Foods Inc Salinas St 2 0 $ - 13,052 $ 950.19 231 $ 874.88 $ 1,825.07 002 185 046 000 Ppa Properties LLC 16 W Gabilan St 2 0 $ - 23,282 $ 1,694.92 190 $ 718.88 $ 2,413.80 002 185 047 000 Taylor Salinas Property Management Co 150 Main St 1 109,806 $ 10,062.00 21,042 $ 1,531.85 459 $ 2,490.26 $ 14,084.11 002 186 001 000 Maya Salinas Old Town Cinemas LLC 153 Main St 1 54,284 $ 4,974.28 54,284 $ 3,951.85 310 $ 1,680.39 $ 10,606.52 002 186 002 000 Deserpa R Jay Ltd 155 Main St 1 1,730 $ 158.53 1,730 $ 125.94 60 $ 325.24 $ 609.71 002 186 003 000 Deserpa R Jay Ltd 145 Main St 1 1,310 $ 120.04 1,310 $ 95.37 60 $ 325.24 $ 540.65 002 231 011 000 245 Monterey Street LLC 245 Monterey St 2 0 $ - 11,000 $ 800.79 210 $ 794.56 $ 1,595.35 002 231 012 000 Kobrinsky Samuel & Marguerite 235 Monterey St 2 5,475 $ 501.70 5,500 $ 400.40 50 $ 189.18 $ 1,091.28 002 231 013 000 Bay Capital Real Estate Inc. 233 Monterey St 2 5,500 $ 503.99 5,500 $ 400.40 50 $ 189.18 $ 1,093.57 002 231 014 000 Massera Robert A 231 Monterey St 2 0 $ - 5,500 $ 400.40 50 $ 189.18 $ 589.58 002 231 015 000 Drew David B 225 Monterey St 2 4,975 $ 455.88 5,500 $ 400.40 50 $ 189.18 $ 1,045.46 002 231 018 000 Dabit Christopher R 201 Monterey St 2 1,189 $ 108.95 11,000 $ 800.79 210 $ 794.56 $ 1,704.30 002 231 024 000 Griffin Sharon Appling 219 Monterey St 2 5,500 $ 503.99 5,449 $ 396.68 50 $ 189.18 $ 1,089.85 5/13/2024 2 of
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002 231 025 000 SCC Property LLC 211 Monterey St 2 6,547 $ 599.93 10,999 $ 800.71 100 $ 378.36 $ 1,779.00 002 231 026 000 SCC Property LLC 211 Monterey St 2 0 $ - 5,589 $ 406.86 50 $ 189.18 $ 596.04 002 232 008 000 Raquel Sisayan LLC 335-349 Monterey St 2 13,298 $ 1,218.55 24,400 $ 1,776.31 322 $ 1,218.32 $ 4,213.18 002 232 009 000 LaValley Ronald William 329 Monterey St 2 5,750 $ 526.90 5,725 $ 416.78 50 $ 189.18 $ 1,132.85 002 232 010 000 LaValley Ronald William 325 Monterey St 2 528 $ 48.38 5,675 $ 413.14 50 $ 189.18 $ 650.70 002 232 015 000 County Of Monterey 20 E Alisal St 2 0 $ - 32,450 $ 2,362.34 405 $ 1,532.36 $ 3,894.70 002 233 008 000 Broom Cynthia & Desmond Sandra 340 Monterey St 2 11,593 $ 1,062.32 15,188 $ 1,105.68 243 $ 919.41 $ 3,087.41 002 233 009 000 Garing Ann 367 Main St 1 17,820 $ 1,632.92 6,200 $ 451.36 174 $ 943.19 $ 3,027.47 002 233 010 000 KPM Properties LLC 361 Main St 1 6,163 $ 564.74 6,377 $ 464.24 50 $ 271.03 $ 1,300.02 002 233 011 000 Botelho Theresa Ann 343 Main St #357 1 16,176 $ 1,482.28 18,531 $ 1,349.05 151 $ 818.51 $ 3,649.84 002 233 012 000 Willette Jones 341 Main St 1 2,000 $ 183.27 2,510 $ 182.73 21 $ 113.83 $ 479.83 002 233 013 000 Navarro Belia Garcia 333 Main St 1 3,720 $ 340.88 3,777 $ 274.96 30 $ 162.62 $ 778.46 002 233 014 000 Ganesa Properties LLC 331 Main St 1 6,200 $ 568.13 6,234 $ 453.83 50 $ 271.03 $ 1,293.00 002 233 015 000 D & G Land Development Co 325 Main St 1 6,051 $ 554.48 6,145 $ 447.35 50 $ 271.03 $ 1,272.86 002 233 016 000 JB Salinas LLC 319 Main St 1 7,789 $ 713.74 6,203 $ 451.58 50 $ 271.03 $ 1,436.35 002 233 017 000 Muller Rita A 313 Main St 1 6,076 $ 556.77 6,061 $ 441.24 49 $ 265.61 $ 1,263.62 002 233 018 000 Gattis James L 307 Main St 1 12,710 $ 1,164.67 6,355 $ 462.64 51 $ 276.45 $ 1,903.77 002 233 019 000 301 South Main LLC 301 Main St 1 40,365 $ 3,698.82 6,200 $ 451.36 174 $ 943.19 $ 5,093.37 002 233 020 000 Service Employees International Union Local 52 334 Monterey St 2 4,367 $ 400.17 4,960 $ 361.09 40 $ 151.34 $ 912.60 002 233 021 000 Strobel Margaret I 338 Monterey St 2 3,050 $ 279.48 3,712 $ 270.23 30 $ 113.51 $ 663.22 002 233 023 000 City Of Salinas 300 Monterey St 2 0 $ - 51,548 $ 3,752.67 532 $ 2,012.87 $ 5,765.54 002 234 001 000 Saunders Frank H & Norwood Kelly 202 Monterey St 2 957 $ 87.69 4,250 $ 309.40 131 $ 495.65 $ 892.74 002 234 002 000 Patel Kiran J 16 E Gabilan St 2 11,341 $ 1,039.23 4,309 $ 313.69 50 $ 189.18 $ 1,542.10 002 234 009 000 Taylor Fresh Foods Inc/Salinas City Center LLC 213 Main St 1 11,980 $ 1,097.78 6,820 $ 496.49 55 $ 298.13 $ 1,892.41 002 234 014 000 Ariano Allen D & Lynda 225 Main St 1 2,460 $ 225.42 2,480 $ 180.54 20 $ 108.41 $ 514.38 002 234 015 000 Ariano Allen D & Lynda 231 Main St 1 9,176 $ 840.84 9,300 $ 677.04 74 $ 401.13 $ 1,919.00 002 234 017 000 United Way Of Monterey County 232 Main St 1 32,400 $ 2,968.95 16,204 $ 1,179.64 120 $ 650.48 $ 4,799.07 002 234 018 000 Gutierrez Migel 251 Main St 1 5,559 $ 509.40 8,100 $ 589.68 60 $ 325.24 $ 1,424.31 002 234 019 000 295 Main Street LLC 255 Main St 1 0 $ - 13,552 $ 986.58 100 $ 542.06 $ 1,528.64 002 234 023 000 City Of Salinas Monterey St 2 0 $ - 5,400 $ 393.12 0 $ - $ 393.12 002 234 028 000 295 Main Street LLC 295 Main St 1 15,000 $ 1,374.52 25,214 $ 1,835.57 464 $ 2,515.17 $ 5,725.25 002 234 029 000 City Of Salinas 222 Monterey St 2 0 $ - 31,147 $ 2,267.49 300 $ 1,135.08 $ 3,402.57 002 234 030 000 City Of Salinas 222 Monterey St 2 0 $ - 916 $ 66.68 0 $ - $ 66.68 002 234 031 000 Entertainment Lane Inc 241 Main St 1 9,767 $ 894.99 10,890 $ 792.79 61 $ 330.66 $ 2,018.44 002 234 032 000 LaTourette Monica 221 Main St #205 1 11,320 $ 1,037.30 6,138 $ 446.84 50 $ 271.03 $ 1,755.18 002 234 033 000 Berkley Inc 201 Main St 1 0 $ - 12,500 $ 909.99 244 $ 1,322.63 $ 2,232.63 002 242 001 000 Saunders Henry E & Darleen M 202 Main St 1 8,928 $ 818.11 8,928 $ 649.95 196 $ 1,062.44 $ 2,530.51 002 242 002 000 Andrus & Company 212 Main St 1 10,292 $ 943.10 10,245 $ 745.83 83 $ 449.91 $ 2,138.84 002 242 003 000 Valverde III Efraim & Claudia 222 Main St 1 4,564 $ 418.22 3,072 $ 223.64 25 $ 135.52 $ 777.38 002 242 006 000 Zhao Wen & Sharon Hongtong Xue 232 Main St 1 2,752 $ 252.18 2,910 $ 211.85 23 $ 124.67 $ 588.70 002 242 007 000 Andrus & Company 236 Main St 1 2,975 $ 272.61 3,298 $ 240.09 27 $ 146.36 $ 659.06 002 242 008 000 RBG Inc. 238 Main St 1 10,000 $ 916.34 6,304 $ 458.93 51 $ 276.45 $ 1,651.72 002 242 009 000 E J Ratto & G R Ratto 1998 Family Partnership 246 Main St 1 10,000 $ 916.34 3,100 $ 225.68 25 $ 135.52 $ 1,277.54 002 242 011 000 Haversat Trudy 254 Main St 1 4,800 $ 439.85 4,800 $ 349.44 24 $ 130.10 $ 919.38 002 242 012 000 Dillard Kurt D 256 Main St 1 2,480 $ 227.25 2,542 $ 185.06 20 $ 108.41 $ 520.72 002 242 013 000 Nham David 258 Main St 1 10,172 $ 932.10 5,172 $ 376.52 35 $ 189.72 $ 1,498.35 002 242 014 000 Cominos Properties LLC 4 W Alisal St 1 11,000 $ 1,007.98 11,473 $ 835.23 219 $ 1,187.12 $ 3,030.32 002 242 015 000 Ames Family Trust 32 W Alisal St 2 4,069 $ 372.86 4,300 $ 313.04 43 $ 162.69 $ 848.59 5/13/2024 3 of
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002 242 016 000 Ames Family Trust 40 W Alisal St 2 0 $ - 2,200 $ 160.16 22 $ 83.24 $ 243.40 002 242 017 000 Ames Family Trust 46 W Alisal St 2 11,500 $ 1,053.80 5,974 $ 434.90 165 $ 624.29 $ 2,112.99 002 242 018 000 Ames Family Trust 237 Salinas St 2 4,654 $ 426.47 6,500 $ 473.20 50 $ 189.18 $ 1,088.84 002 242 026 000 248 Main Street JS LLC 248 Main St 1 4,130 $ 378.45 3,191 $ 232.30 26 $ 140.94 $ 751.69 002 242 027 000 Taylor Fresh Foods Inc/Salinas City Center LLC 250 Main St 1 3,248 $ 297.63 3,002 $ 218.54 24 $ 130.10 $ 646.27 002 242 028 000 Taylor Fresh Foods Inc/Salinas City Center LLC 207 Salinas St 2 13,195 $ 1,209.12 27,300 $ 1,987.43 340 $ 1,286.42 $ 4,482.96 002 242 029 000 City Of Salinas 219 Salinas St 2 0 $ - 16,875 $ 1,228.49 140 $ 529.70 $ 1,758.20 002 242 030 000 Magdirila Diana B & Gloria 224 Main St 1 11,573 $ 1,060.48 6,162 $ 448.59 50 $ 271.03 $ 1,780.11 002 242 032 000 Salinas Urban Renewal Agency 230 Main St 1 0 $ - 1,795 $ 130.68 22 $ 119.25 $ 249.93 002 242 033 000 City Of Salinas 228 Main St 2 0 $ - 1,000 $ 72.80 $ - $ 72.80 002 242 034 000 Santos-Santiago Jorge 231 Salinas St 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 242 035 000 Piini John W & Catherine B 233 Salinas St 2 4,000 $ 366.54 5,000 $ 364.00 50 $ 189.18 $ 919.71 002 243 001 000 Finegan Bailey Colleen 58 W Alisal St 2 5,980 $ 547.97 6,900 $ 502.32 242 $ 915.63 $ 1,965.92 002 243 002 000 Haversat Trudy 64 W Alisal St 2 2,000 $ 183.27 3,000 $ 218.40 40 $ 151.34 $ 553.01 002 243 003 000 Minhoto Properties LP 66 W Alisal St 2 2,690 $ 246.50 3,750 $ 273.00 50 $ 189.18 $ 708.67 002 243 004 000 Santa Lucia Parlor No 97 Nsgw 76 W Alisal St 2 2,440 $ 223.59 8,250 $ 600.60 110 $ 416.20 $ 1,240.38 002 243 005 000 Minhoto Properties LP 261 Lincoln Ave 2 4,877 $ 446.90 8,400 $ 611.52 262 $ 991.30 $ 2,049.72 002 244 002 000 City Of Salinas 215 Lincoln Ave 2 0 $ - 4,600 $ 334.88 50 $ 189.18 $ 524.06 002 244 098 000 City Of Salinas 210 Salinas St 2 0 $ - 33,386 $ 2,430.48 550 $ 2,080.98 $ 4,511.46 002 244 099 000 City Of Salinas 100 Howard St 2 0 $ - 39,472 $ 2,873.54 588 $ 2,224.75 $ 5,098.30 002 245 001 000 El Camino Enterprises Inc 102 Lincoln Ave 2 1,204 $ 110.33 5,063 $ 368.58 151 $ 571.32 $ 1,050.23 002 245 002 000 City Of Salinas 106 Lincoln Ave 2 0 $ - 4,074 $ 296.59 40 $ 151.34 $ 447.93 002 245 003 000 City Of Salinas 108 Lincoln Ave 2 0 $ - 4,050 $ 294.84 40 $ 151.34 $ 446.18 002 245 004 000 City Of Salinas 112 Lincoln Ave 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 245 005 000 City Of Salinas 118 Lincoln Ave 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 245 006 000 City Of Salinas 120 Lincoln Ave 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 245 007 000 City Of Salinas 128 Lincoln Ave 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 245 008 000 City Of Salinas W Gabilan St 2 0 $ - 8,489 $ 618.00 191 $ 722.67 $ 1,340.66 002 245 009 000 Joaquin Bear LLC 118 W Gabilan St 2 5,843 $ 535.42 9,730 $ 708.34 209 $ 790.77 $ 2,034.53 002 245 010 000 Pitman Robert J 125 Church St 2 4,375 $ 400.90 6,500 $ 473.20 50 $ 189.18 $ 1,063.28 002 245 011 000 Pitman John D & Robert J 117 Church St 2 6,000 $ 549.81 6,500 $ 473.20 50 $ 189.18 $ 1,212.18 002 245 012 000 Pitman John D & Robert J 111 Church St 2 2,360 $ 216.26 6,500 $ 473.20 50 $ 189.18 $ 878.63 002 245 014 000 Taluban Belinda A 109 Central Ave 2 1,347 $ 123.43 6,500 $ 473.20 50 $ 189.18 $ 785.81 002 245 015 000 Taluban Belinda A 119 Central Ave 2 2,160 $ 197.93 13,650 $ 993.71 235 $ 889.15 $ 2,080.79 002 245 016 000 Pitman John D & Robert J 109 Church St 2 0 $ - 6,500 $ 473.20 50 $ 189.18 $ 662.38 002 246 014 000 City Of Salinas 113 Lincoln Ave 2 0 $ - 105,745 $ 7,698.18 1320 $ 4,994.35 $ 12,692.53 002 247 001 000 U S A Lincoln Ave 2 0 $ - 37,418 $ 2,724.01 820 $ 3,102.55 $ 5,826.56 002 248 002 000 Piini Joseph J 32 W Gabilan St 2 14,229 $ 1,303.87 25,967 $ 1,890.38 327 $ 1,237.24 $ 4,431.49 002 248 005 000 Taylor Fresh Foods Inc/Salinas City Center LLC 35 Central Ave 2 5,828 $ 534.05 13,000 $ 946.39 230 $ 870.23 $ 2,350.67 002 248 009 000 Monterey-Salinas Transit 110 Salinas Rd #Lot 1 2 778 $ 71.29 18,699 $ 1,361.28 357 $ 1,350.74 $ 2,783.31 002 248 010 000 Monterey-Salinas Transit 110 Salinas Rd #Lot 2 2 0 $ - 14,787 $ 1,076.49 100 $ 378.36 $ 1,454.85 002 248 011 000 City Of Salinas 128 W Gabilan St 2 0 $ - 6,420 $ 467.37 208 $ 786.99 $ 1,254.36 002 251 003 000 Magnolia Zarraga 114 Church St 2 1,496 $ 137.09 6,200 $ 451.36 50 $ 189.18 $ 777.62 002 251 014 000 Muller Rita A 123 Central Ave 2 3,834 $ 351.33 16,900 $ 1,230.31 260 $ 983.74 $ 2,565.37 002 251 015 000 Vega Nelson A 130 W Gabilan St 2 5,238 $ 479.98 9,693 $ 705.65 220 $ 832.39 $ 2,018.02 002 253 028 000 County Of Monterey *no Site Address* 2 0 $ - 134,992 $ 9,827.35 1025 $ 3,878.19 $ 13,705.54 002 253 029 000 County Of Monterey 168 W Alisal St 2 0 $ - 55,843 $ 4,065.34 193 $ 730.23 $ 4,795.58 002 253 030 000 County Of Monterey 230 Church St 2 0 $ - 45,781 $ 3,332.83 183 $ 692.40 $ 4,025.23 5/13/2024 4 of
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002 253 032 000 County Of Monterey *no Site Address* 2 0 $ - 61,115 $ 4,449.12 505.49 $ 1,912.57 $ 6,361.69 002 253 033 000 County Of Monterey *no Site Address* 2 0 $ - 22,608 $ 1,645.83 118.5 $ 448.36 $ 2,094.18 002 253 034 000 County Of Monterey *no Site Address* 2 0 $ - 26,659 $ 1,940.74 330.76 $ 1,251.46 $ 3,192.20 002 322 016 000 JRG Leasing II LLC 318 Cayuga St 2 21,161 $ 1,939.08 15,630 $ 1,137.86 120 $ 454.03 $ 3,530.96 002 322 018 000 County Of Monterey 142 W Alisal St 2 0 $ - 46,609 $ 3,393.11 628 $ 2,376.10 $ 5,769.21 002 331 002 000 Maldonado Albert & Maria E 326 Lincoln Ave 2 4,200 $ 384.86 7,984 $ 581.23 60 $ 227.02 $ 1,193.11 002 331 010 000 City Of Salinas 101 W Alisal St 2 0 $ - 148,648 $ 10,821.50 1649 $ 6,239.15 $ 17,060.65 002 335 005 000 MT18 123 W Alisal St 2 34,188 $ 3,132.80 37,026 $ 2,695.47 805 $ 3,045.79 $ 8,874.07 002 341 001 000 Taylor Fresh Foods Inc/Salinas City Center LLC 300 Main St 1 25,681 $ 2,353.26 18,614 $ 1,355.09 274 $ 1,485.25 $ 5,193.60 002 341 002 000 Ariel Theatrical Inc 320 Main St 1 6,192 $ 567.40 6,200 $ 451.36 50 $ 271.03 $ 1,289.79 002 341 004 000 Burks Cleo V 330 Main St 1 3,042 $ 278.75 3,100 $ 225.68 29 $ 157.20 $ 661.63 002 341 005 000 Serra Apartments Inc 338 Main St 1 13,089 $ 1,199.40 12,628 $ 919.31 102 $ 552.90 $ 2,671.62 002 341 006 000 Taylor Fresh Foods Inc/Salinas City Center LLC 344 Main St 1 11,472 $ 1,051.23 6,323 $ 460.31 50 $ 271.03 $ 1,782.57 002 341 007 000 Kattner Robert T 350 Main St 1 7,222 $ 661.78 6,250 $ 455.00 50 $ 271.03 $ 1,387.81 002 341 009 000 Boerlin Family Trust 362 Main St 1 2,437 $ 223.31 2,480 $ 180.54 20 $ 108.41 $ 512.27 002 341 010 000 Haney Sharon L 364 Main St 1 940 $ 86.14 1,612 $ 117.35 13 $ 70.47 $ 273.96 002 341 011 000 Haney Sharon L 366 Main St 1 2,064 $ 189.13 2,180 $ 158.70 17 $ 92.15 $ 439.99 002 341 012 000 Salmina Amy M & William J 376 Main St #A 1 7,500 $ 687.26 6,200 $ 451.36 125 $ 677.58 $ 1,816.19 002 341 014 000 City Of Salinas 345 Salinas St 2 0 $ - 6,410 $ 466.64 50 $ 189.18 $ 655.82 002 341 015 000 City Of Salinas Salinas St 2 0 $ - 6,552 $ 476.98 50 $ 189.18 $ 666.16 002 341 016 000 City Of Salinas Salinas St 2 0 $ - 13,336 $ 970.85 100 $ 378.36 $ 1,349.21 002 341 018 000 Gold Valley Properties LLC 333 Salinas St 2 13,176 $ 1,207.37 19,000 $ 1,383.19 150 $ 567.54 $ 3,158.10 002 341 019 000 Salinas Civic Ctr Bldg LLC 21 W Alisal St 2 18,000 $ 1,649.42 18,982 $ 1,381.88 280 $ 1,059.41 $ 4,090.71 002 341 020 000 Hitchcock Richard Leslie 356 Main St 1 4,250 $ 389.45 6,200 $ 451.36 50 $ 271.03 $ 1,111.83 002 341 025 000 Kawahira Akira & Lillian 385 Salinas St 2 8,500 $ 778.89 13,000 $ 946.39 230 $ 870.23 $ 2,595.51 002 342 009 000 400 Main 415 Salinas St 2 2,007 $ 183.91 10,032 $ 730.32 282 $ 1,066.97 $ 1,981.21 002 342 011 000 400 Main 406 Main St 1 12,985 $ 1,189.87 31,799 $ 2,314.95 558 $ 3,024.71 $ 6,529.53 002 345 016 000 Parco Family Investments LP 344 Salinas St 2 27,660 $ 2,534.61 12,362 $ 899.95 597 $ 2,258.81 $ 5,693.36 002 345 018 000 City Of Salinas 65 W Alisal St 2 0 $ - 23,719 $ 1,726.73 440 $ 1,664.78 $ 3,391.51 002 345 019 000 City Of Salinas 320 Salinas St 2 0 $ - 51,383 $ 3,740.66 350 $ 1,324.26 $ 5,064.92 002 346 001 000 3some Par-Tners LLC 328 Main St #A 1 0 $ - 0 $ - 0 $ - $ - 002 346 002 000 3some Par-Tners LLC 328 Main St #A 1 2,677 $ 245.31 3,099 $ 225.61 25 $ 135.52 $ 606.43 002 346 003 000 3some Par-Tners LLC 328 Main St #B 2 1,567 $ 143.59 0 $ - 0 $ - $ 143.59 002 351 008 000 Pi Properties No 140 LLC 405 Monterey St 1 20,828 $ 1,908.56 45,506 $ 3,312.81 593 $ 3,214.43 $ 8,435.81 002 351 009 000 Northern Calif Savings & Loan 425 Main St 1 8,905 $ 816.00 39,400 $ 2,868.30 480 $ 2,601.90 $ 6,286.20 002 351 010 000 Berryessa LLC 27 E John St 2 756 $ 69.28 16,568 $ 1,206.14 298 $ 1,127.51 $ 2,402.93 002 355 008 000 VF & B LLC 401 Monterey St 2 8,090 $ 741.32 18,656 $ 1,358.15 267.23 $ 1,011.09 $ 3,110.56 Totals 1,323,261 $121,256.19 3,111,932 $ 226,547.12 35,640 $ 147,041.74 $ 494,845.05 5/13/2024 5 of
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Accomplishments and Goals FY 2022/2023
Sidewalk Operations, Beautification, and Order (SOBO)
Introduction
The Sidewalk Operations, Beautification, and Order Committee (SOBO) is charged with making the Salinas City Center District (District) a safe and inviting place by overseeing private security, coordinating security needs with the City of Salinas Police Department, maintaining the sidewalks and landscaping, and beautifying the District for the enjoyment of the public, merchants, property owners, and employees.

Committee Background
The SOBO Committee was established as an ad-hoc committee in 2016. The Committee is run by a volunteer group that addresses security and sidewalk maintenance. Currently, committee members include Joel Panzer, Greg Piini and Board President Steve Ish.

During this past year, SOBO staff and day-to-day operations were turned over to Greg Hamer, SCCIA District Coordinator, with oversight from the Committee. Over the past year, SOBO’s services were performed through contracts with independent contractors and one employee.

Accomplishments FY Dec 22/23
● Continued to contract with Allied Security for security services throughout our District.

To improve security, Allied provides foot patrol six days a week; interacts with the local homeless population; responds to calls from local merchants, businesses and property owners; and coordinates with the police department.
● Continued to contract with Smith & Enright for landscaping and sidewalk maintenance services to the entire District. Smith & Enright’s services cover the entire District and include trimming, weeding, sweeping, blowing, and picking up debris twice a week. ● Added regular pressure washing service to the new Main Street Project Sidewalks to address the staining that was occurring on the new concrete. Currently, the sidewalks are pressure washed on a monthly basis.
● Provided maintenance and flower replacements for the Main Street Project, pots in various planters and hanging baskets.
● Supervised the work efforts of Kevin Hayes in his Streetscape Maintenance position.

Kevin provides valuable maintenance throughout the District as needed, with positive feedback from the business community. His electric utility vehicle helps him efficiently manage our District.

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● Added a second full-time streetscape maintenance position to better serve our District.

The new employee, Yesenia Juarez, started the week of November 20th, at the end of the fiscal year.
● Identified sources of water to allow for landscape irrigation. ● Replaced several trees in the District and provided tree maintenance activities. ● Secured pricing quotes for refurbishment of tree wells and planter boxes that need attention.

Goals FY Dec 23/24
● Continue to provide maintenance, beautification and security to our District in a manner that is in line with our budget.
● Evaluate the effectiveness of the current pressure washing program. If effective, study budget or grant opportunities to modify the pressure washing program as funds become available.
● Work with SCCIA’s District Coordinator, including supervising maintenance staff, overseeing payroll, communicating with SCCIA constituents, and purchasing supplies, as needed.
● Seek grant funding for additional tree work, including tree planting in vacant tree wells throughout Zone 2.
● Issue an RFP for security services for FY Dec 23/24. Security represents a significant cost to the District, and an RFP will hopefully assist in providing the maximum service to the District in a manner that is in line with our budget.
● Pursue grant and funding opportunities to supplement SOBO revenue to not only assist with cost increases but to enable additional services throughout the District.

Budget FY Dec 23/24
We assume that the SOBO’s revenue for FY Dec 23/24 will increase 5.0% over FY Dec 22/23 to $287,400. We also project a carryover from FY2022/23 in the amount of $96,600, of which, the proposed budget for FY Dec 23/24 draws down the carryover by $36,920 to $59,380. The remaining carryover is being held to fund operations in future fiscal years.

The SOBO budget for FY Dec 23/24 is as follows:

Revenue:

FY Dec 23/24 assessments: $287,400
FY Dec 22/23 projected carryover: $96,600
Total revenue/funds: $384,000
Expenses:

Streetscape Maintenance:

Employee payroll: $112,500
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General Maintenance (Smith & Enright): $102,820
Pressure washing: $12,000
Total Streetscape Maintenance: $227,32
Security: $97,000
Total expenses: $324,320
Net income/ending balance: $59,380
Security
Allied Security raised their rates mid-year to reflect needed cost of living wage increases for security staff and were proposing an additional increase at the beginning of FY Dec 23/24. We will put out an RFP to better assess security costs for budget management for FY Dec 23/24.

Current Landscaping and Maintenance – Zones 1 & 2
Smith & Enright currently provides maintenance to the entire District. The cost is currently $3,795 per month for Zone 1 and a portion of Zone 2 (Monterey Street and Salinas Street), and $3,790 per month for the remainder of Zone 2. We anticipate continuing with Smith and Enright for FY Dec 23/24, with possible cutbacks to be considered during the fiscal year in light of our increasing staffing.

Additional services are projected for aphid control, plant/tree replacement and tree pruning during FY Dec 23/24. These items will be considered on a case-by-case basis. Some of these costs are included in the proposed budget, while some are intended to be funded from grant funds.

Sidewalk Pressure Washing
SOBO anticipates continuing to provide periodic spot treatments in FY Dec 23/24 of the Main Street sidewalks. Continued participation with the Farmer’s Market (300 Block) and Taylor Farms (west side 100 Block) will continue to be explored.

Conclusion
SOBO operations have matured and are continuous with little variation. However, we have been able to expand our staffing to better serve the needs of the District. As SCCIA is a volunteer organization, the added staffing was only made possible by the addition of the SCCIA District Coordinator position. With two maintenance employees starting off in FY Dec 23/24, we look forward to being able to improve our overall level of service.

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District Identity and Streetscape Improvements (DISI)
Accomplishments Dec 2022/2023
● Solicited multiple grant funds to be used in 2023/2024 ● Created a Banner Program with SOP's drafted and rotating banners with community ● Enhanced communication and visibility with Downtown merchants by way of new District Coordinator to work on development of a Downtown merchant group ● Monthly newsletter and biannual “What’s Happening in SCC” with Mayor and SCCIA board members
● Continued: Social media postings.
● Holiday décor and festivities including tree lighting and moved Holiday tree lighting to occur with Parade of Lights for a larger impact.
● Alley activation installations enhanced
● Mural program for Downtown Salinas; approved two murals to be installed downtown ● Created Hopstock installation on sidewalk for two locations with more youth engagement and healthy movement
● Collaborated with Salinas Valley Chamber of Commerce and Merchants for Saint Patrick's events
● Partnerships with major Downtown stakeholders: CSUMB @SCC, Downtown Rotary, Alvarado on Main, Blue Zones, Taylor Farms, Artist Ink, Arts Council etc. ● Partnership with Blue Zones for Wayfinding signs
● Installed new electrical lockboxes to prevent vandalism Goals Dec 2023/2024
● Continue to enhance Downtown banner program and study whether it could be profitable
● Produce “Welcome to Salinas City Center” bags to new merchants and “Salinas City is my Home” for tenants including swag and relevant information ● Work with Chamber for “Downtown Beer Passport”
● Work with City of Salinas to implement an event criteria checklist and possible coordinating fee
● Produce video media promoting downtown
● Install additional murals or statues downtown
● Create more conversation areas with furniture
● Candlelite event with Yosal in Patria Alley
● Create Earth Day Alley Art in Collaboration with Salinas School District Salinas City Center Improvement Association
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Land Use Committee
Accomplishments Dec 2022/2023
Housing
To the extent possible, monitored the status of proposed new transit-oriented density housing on city parking lots in Downtown Salinas and the exclusive negotiating agreement toward approval of those parcels.

Highlighted how the City of Salinas has advanced towards its Regional Housing Needs Allocation (RHNA) goals through adaptive reuse development in the Downtown.

Downtown Parking Facility
Continued interaction with County of Monterey and City of Salinas officials in the planning stages for a potential Downtown Parking Facility adjacent to the County Government Center, as indicated in the Downtown Vibrancy Plan. A feasibility analysis was funded and produced.

Parking Management District
Collected records from dozens of other California cities related to their Downtown Parking management programs and discussed the possible approach and timing for a parking study with City planning staff.

Intermodal Transportation Center
Continued to track the status of the Salinas Kick-Start Project Phases 2 and 3, as well as the initiation of planning for the Parajo station, toward the ultimate goal of commuter trains between Salinas and the South Bay (and beyond).

Permits and Agreements for Signs, Awnings, Facades, and the Salinas Arch Worked in collaboration with business owners and the City of Salinas to resolve regulatory obstacles to installation of signs, awnings, and other facade improvements in Downtown Salinas.

Since 2019, SCCIA has been promoting to city staff the idea of a Vintage Sign Ordinance that would encourage local businesses to install high-quality signs that evoke the art deco/art moderne era of Downtown Salinas in the 1930s and 1940s. At this time SCCIA is seeking inclusion of the ordinance in the revised General Plan and has asked the Historic Resources Board to support a vintage sign ordinance. A model of the El Rey Theater original sign has been restored and can serve as an inspiration to other property owners and merchants.

A maintenance agreement was finalized with SCCIA, Salinas Rotary, and City of Salinas.

Permit Reform
Worked in a coalition with other business organizations to monitor the city’s permit process and provide input for improvements through a Business Development Committee.

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Accurate Assessment of Vacancies
Directed the SCCIA executive director to create and maintain an accurate record of who owns properties and operates businesses within the Salinas Community Benefit District, in order to identify vacancies and consider a plan to get those vacancies filled.

Traffic Issues
Maintained communication with the Public Works Department on evaluation of the diagonal “scramble” crosswalks and how they affect traffic flow and pedestrian behavior.

High-Speed Broadband
Interacted with Underline Monterey, LLC - the private partner with the City of Salinas - on obtaining broadband service through the underground fiber optic cable for SCCIA, property owners, and merchants.

Outdoor Dining
Monitored the city’s development and promotion of a permit program and financial assistance for outdoor dining.

Historic Preservation and Promotion
Supported a renewed Mills Act program with better promotion and accountability and an effort to expand what is considered to be “historic.”
Supported a revitalized Historic Resources Board.

Supported the concept of a city Heritage Park that would encompass the narrow parcels within the Intermodal Transportation Center where historic structures are located. As part of that support, ensured that supporters of the proposed Heritage Park did not intend to block or inhibit potential transit-oriented density residential development at the Intermodal Transportation Center.

Reviewed background documents on Old Monterey County Jail options as rumors developed that the County may be ready to proceed toward demolition and replacement with a park.

Annexation of Additional Properties
Deliberated on the positive and negative impacts of an expansion of the Downtown Community Benefit District into new areas that would benefit from participation.

Community Benefit in Economic Development
Asked the City of Salinas to engage in proper public review of city expenditures for Downtown events sponsored by the city.

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Food Trucks and Mobile Vendors
Tracked continued implementation of the city’s food vendor program and did not identify any problems.

Continue to address illegal/unpermitted food vendors, trash, and staining of sidewalks in the evenings and weekends.

Salinas Arch Maintenance
Advanced toward a three-way maintenance agreement with SCCIA, Salinas Rotary and City of Salinas to maintain the Salinas Rotary Arch and implement a plan for quick removal of graffiti using appropriate methods.

Goals Dec 2023/2024

1. Support and Advocate for Continued Implementation of the Downtown Vibrancy Plan - maintain a list of what in the Downtown Vibrancy Plan has been completed, what is
in the process of being done, and what still remains to be done. Ask the City to prepare a progress report at least annually. Continue to highlight the relationship of the Downtown Vibrancy Plan to other plans, such as the
Economic Development Element of the General Plan, the
Alisal Vibrancy Plan, the Chinatown Revitalization Plan, and others.

2. Achieve a Revenue-Neutral, Vibrancy-Oriented,
Publicly-Accountable Parking Management Program -
develop and implement a comprehensive plan for a
public-private Downtown Parking Management District, for the purpose of reducing parking frustrations for customers, merchants, employees, and other businesses while generating revenue that pays expenditures for adequate, quality operations and maintenance in the District. This includes seeking City/County financing, environmental review, approval and construction of a parking structure at Gabilan and Church with design standards that contribute to the aesthetic character of Downtown.

3. Pursue Public and Private Policies that Promote and Highlight Historical, Cultural, and Aesthetic Aspects of Downtown Salinas - emphasize the distinctive buildings, facades, and cultural and historical elements of Downtown through initiatives including a Vintage Sign Ordinance and a facade illumination program, so residents of the region, visitors from outside the region, and business owners choose Downtown as a destination. Work with the California Welcome Center, the First Mayor’s House, the Heritage Park organization, the UC Valleys of Anza project, the Historic Resources Board, and other groups dedicated to historic preservation and promotion.

4. Improve the Permit Process to Encourage Commercial and Residential Development - continue active participation in a coalition of business groups currently known as the Business Development Committee to review and recommend improvement to the permit process, including proper assessment of traffic impact fees and reasonable review of planning, building and sign applications within SCCIA Boundaries.

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5. Prevent Property Neglect and Blight - monitor and report dilapidated vacant buildings for potential City enforcement action, track short-term commercial vacancies, and encourage building owners to activate long-term commercial vacancies.

6. Monitor:
a. Operations of Downtown Events and recommend policies and changes as necessary to relevant parties.
b. Diagonal scramble crosswalks at the intersection of Main Street and Alisal Street and work with the City of Salinas for solutions to traffic backups that occur there at certain times.
c. Others as needed may develop.

7. Seek Grants to Provide Expertise or Resources to the Land Use Committee in Advancing the Downtown Vibrancy Plan:
a. Expand the vision of Downtown by obtaining advice, studies and models from outside experts and by seeking analysis of projects and programs that increase vibrancy in other downtown districts in California and elsewhere.
b. Study Downtown streets to reduce speeds, improve circulation and pedestrian safety, and broaden parking options.
c. Others as needed may develop.

8. Finalize and Ratify Rotary and SCCIA Arch Maintenance Agreement.

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Annual Calendar
Date Dates and Deadlines
1/11/2024 Salinas City Center Board Meeting by Salinas City Center 1/31/2024 1099's due to Vendors by Steinhill
1/31/2024 District changes to Engineers report due by Salinas City Center 2/8/2024 Salinas City Center Board Meeting by Salinas City Center 2/15/2024 President appoints Nominations Committee by Salinas City Center 3/1/2024 Nominations Committee sends out Nomination Forms by Salinas City Center 3/10/2024 Deadline for submitting nominations to Nominating Committee by Salinas City Center 3/14/2024 Salinas City Center Board Meeting by Salinas City Center 4/1/2024 Annual Meeting (1st week April) by Salinas City Center 4/11/2024 Salinas City Center Board Meeting by Salinas City Center 4/15/2024 Annual 990 Tax Filing due by Steinhill
4/30/2024 Annual Financial Statement by Salinas City Center 4/30/2024 Annual Report by Salinas City Center
4/30/2024 Disbursement 2 by City by City of Salinas
5/9/2024 Salinas City Center Board Meeting by Salinas City Center 5/23/2024 Land Use Committee Meeting by Salinas City Center 6/1/2024 Assessment Data update Assessment Records by Salinas City Center 6/13/2024 Salinas City Center Board Meeting by Salinas City Center 6/30/2024 Disbursement 3 by City by City of Salinas
7/11/2024 Salinas City Center Board Meeting by Salinas City Center 7/21/2024 Current FY - 30 Day Dissolution Window by Salinas City Center 8/8/2024 Salinas City Center Board Meeting by Salinas City Center 9/12/2024 Salinas City Center Board Meeting by Salinas City Center 10/1/2024 Current FY - Annual Work Plan & Budget DRAFT (post by 11/1) by Salinas City Center 10/24/2024 Salinas City Center Board Meeting by Salinas City Center 11/14/2024 Current FY - Annual Work Plan & Budget FINAL (approve by 11/30) by Salinas City Center 11/21/2024 Salinas City Center Board Meeting by Salinas City Center 12/19/2024 Salinas City Center Board Meeting by Salinas City Center 12/25/2024 Land Use Committee Meeting by Salinas City Center Salinas City Center Improvement Association
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12/28/2024 Disbursement 1 by City by City of Salinas
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-328, Version: 1
Landscape Maintenance Districts Agreement for Services Amendment No. 1 Approve a Resolution authorizing the City Manager to execute Amendment No. 1 extending the North/East Maintenance District and Monte Bella Maintenance District contracts for two (2) years; increasing the annual cost for the North/East Maintenance District by $14,200.92; and increasing the annual cost for the Monte Bella Maintenance District by $3,744.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR BAEZ, LANDSCAPE DISTRICTS/FORESTRY MGR.

TITLE: AMENDMENTS TO LANDSCAPE MAINTENANCE DISTRICTS

AGREEMENTS WITH SMITH & ENRIGHT LANDSCAPING
RECOMMENDED MOTION:

A motion to approve a Resolution related to the Landscape Maintenance District Agreements for Services with Smith & Enright Landscaping to

1. Extend the terms of the Agreements for services within the North/East Maintenance District and Monte Bella Maintenance District for two (2) years;

2. Increase the annual amount of compensation to be paid under the Agreement for the North/East Maintenance District to a not to exceed amount of $329,776.92;

3. Increase the annual amount of compensation to be paid under the Agreement for the Monte Bella Maintenance District to a not to exceed amount of $78,624; and

4. Authorize the City Manager to execute the amendments.

EXECUTIVE SUMMARY:

On June 22, 2021, the City Council approved Resolution No. 22149 (N.C.S.) and awarded a contract to Smith & Enright Landscaping for Landscaping services within the North/East District and Monte Bella District. Within the terms of the agreements, Smith & Enright requested an extension of the current contracts and revised rates. The extension and revised rates are included in Amendment No.1. City staff also recommends authorizing the City Manager to execute all Landscape Maintenance Service Contract amendments.

BACKGROUND:

On May 25, 2021, the Landscape Maintenance Services contracts went out to Bid. On June 22, 2021, Council awarded a contract to Smith & Enright Landscaping for the North/East District and the Monte Bella District and Brightview was awarded Harden Ranch District and Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services.

On February 15, 2024, Smith & Enright submitted a written request to exercise their option for an additional two (2) year term. The request included an increase of the ENR Cost Index of 5% or Page | 2
less on both Districts. City staff agrees with the request for extension and increase for the North/East District and the Monte Bella District. Extended term to end on June 30, 2026. New annual total for the North/East District is a monthly increase of $1,183.41 (4.5%) for a not-toexceed $329,776.92. New annual amount for Monte Bella District is a monthly increase of $312 (5%) for a not-to-exceed $78,624.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

The Landscape Maintenance Service Contracts for the Maintenance Districts relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

This work is an ongoing partnership between divisions within the Public Works Department. The Admin. Division coordinates the procurement and contract execution phase, while the Maintenance Services Division oversees the day-to-day operations.

FISCAL AND SUSTAINABILITY IMPACT:

The Landscape Maintenance Services proposed under these contracts will be financed by the respective assessment districts’ funds which have been collected specifically for this purpose.

Based on the requested adjustments, sufficient funds are available to sustain the new annual cost for the North/East District and the Monte Bella District. The below chart identifies the district, fund, and appropriation.

District Fund/Appropriation
North/East District 2105.50.5563
Monte Bella District 2109.50.5567
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ATTACHMENTS:

Resolution
Amendment No.1
Attachment A (Request for extension and price increase – North/East District) Attachment B (Request for extension and price increase – Monte Bella District) Page | 1
RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AMENDING LANDSCAPE

MAINTENANCE SERVICES AGREEMENTS WITH SMITH & ENRIGHT

LANDSCAPING FOR THE MONTE BELLA AND NORTH/EAST ASSESSMENT

DISTRICTS
WHEREAS, on June 22, 2021, the City Council pursuant to Resolution No. 22149 (N.C.S.) approved Maintenance Districts’ Landscape Services Contracts with Smith & Enright Landscaping (“Smith & Enright”); and
WHEREAS, on February 15, 2024, Smith & Enright exercised their right to request an extension and rate increase to the North/East District and the Monte Bella District Landscape Services Contracts; and
WHEREAS, the North/East District contract term will be extended to June 30, 2026, with an increased not-to-exceed amount of $329,776.92; and
WHEREAS, the Monte Bella District contract term will be extended to June 30, 2026, with an increased not-to-exceed amount of $78,624; and
WHEREAS, City staff is requesting City Council to authorize the City Manager to execute all Landscape Maintenance Service Contract Amendments.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves the extension and rate increase to the North/East District Landscape Services Contract to end on June 30, 2026, with an annual not-to-exceed amount of $329,776.92; NOW, THEREFORE, BE IT ALSO RESOLVED that the Salinas City Council approves the extension and rate increase to the Monte Bella District Landscape Services Contract to end on June 30, 2026, with an annual not-to-exceed amount of $78,624; and NOW, THEREFORE, BE IT ALSO RESOLVED that the Salinas City Council authorizes the City Manager to execute all Landscape Maintenance Service Contract amendments approved in this Resolution.

PASSED AND APPROVED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

Page 1 of 2 ends

Version: January 2021
AMENDMENT NO. 1 TO
North/East Maintenance District

AGREEMENT BETWEEN
SMITH & ENRIGHT LANDSCAPING, INC., AND CITY OF SALINAS
This Amendment No. 1 to the North/East Maintenance District Agreement is entered into this _____ day of June 2024, by and between the City of Salinas (the “City”) and Smith & Enright Landscaping, Inc., (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into an agreement for North/East Maintenance District effective June 22, 2021, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, pursuant to Resolution No. 22149 (N.C.S.) the City Council awarded an agreement to Contractor for a three (3) year term, with the option for an additional two (2) year term with an inflation rate increase per the ENR Cost Index; and
WHEREAS, on February 15, 2024, Contractor submitted a written request to exercise the option for an additional two (2) year term with the request of the ENR Cost Index of 5% or less. The new cost for North/East Maintenance District will increase $1,183.41 monthly from $26,298.00 to $27,481.41 per month.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The term of the Agreement is hereby extended for a two-year period commencing on July 1, 2024, and ending on June 30, 2026.

2. The total amount of compensation to be paid by the City to the Contractor under the Agreement is hereby increased by $ 1,183.41 per month to a monthly total of $27,481.41, for a total amount of annual compensation not to exceed $329,776.92.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment No. 1 shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
Rene Mendez, City Manager
APPROVED AS TO FORM:

Page 2 of 2 ends

Version: January 2021
___________________________________
□ Chris Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Smith & Enright Landscaping, Inc.
____________________________________
Printed name: ________________________
Title: ________________________________

Page 1 of 2 ends

Version: January 2021
AMENDMENT NO. 1 TO
Monte Bella Maintenance District

AGREEMENT BETWEEN
SMITH & ENRIGHT LANDSCAPING, INC., AND CITY OF SALINAS
This Amendment No. 1 to the Monte Bella Maintenance District Agreement is entered into this ____ day of June 2024, by and between the City of Salinas (the “City”) and Smith & Enright Landscaping, Inc., (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into an agreement for Monte Bella Maintenance District effective June 22, 2021, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, pursuant to Resolution #-No. 22149 (N.C.S.) the City Council awarded an agreement to Contractor for a three (3) year term, with the option for an additional two (2) year term with an inflation rate increase per the ENR Cost Index; and
WHEREAS, on February 15, 2024, Contractor submitted a written request to exercise the option for an additional two (2) year term with the request of the ENR Cost Index of 5% or less. The new cost for Monte Bella Maintenance District will increase $312.00 monthly from $6,240.00 to $6,552.00 per month.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The term of the Agreement is hereby extended for a two-year period commencing on July 1, 2024, and ending on June 30, 2026.

2. The total amount of compensation to be paid by the City to the Contractor under the Agreement is hereby increased by $312.00 per month to $6,552.00 per month, for a total amount of annual compensation not to exceed $78,624.00.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment No. 1 shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
Rene Mendez, City Manager

Page 2 of 2 ends

Version: January 2021
APPROVED AS TO FORM:
___________________________________
□ Chris Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Smith & Enright Landscaping, Inc.
____________________________________
Printed name: ________________________
Title: ________________________________

SMITH&ENRTGHT
-
Landscaping, Inc.
-
February 15,2024
City of Salinas
Public Works Department
426 Work St.

Salinas, CA 93901
Best Regards,
Sd*-na,llerri*v
Selena Herrin
General Manager
Dear Victor,
Smith & Enright would like to request an increase in our rates if the option to extend the contract for an additional term is_ extended. we are requestin g a 4.5% increasi to the monthly total- this would be an additionar $ r,l 83.41 for a totar of g27,4g 1.41 per month.

Please do let me know if you have any questions or concems. we have appreciated caring fbr where we live and work.

SmithEnright.com
Attachment A
ATTN: Victor Baez
RE: contract with smith & Enright for Landscape Services for Norttr,iEast Maintenance District Request for price increase Otfrce: 837-758-6766 Erra il: info@sm ithenright.com
540 Work St, Ste. C, Salinas. CA 93901 Fax: 831-758-5589

SMITH&ENRTGHT
-
Landscaping, Inc.
-
February 15,2024
City of Salinas
Public Works Department
426 Work St.

Salinas" CA 93901
ATTN: Victor Baez
RE: Contract with Smith & Enright for Landscape Services for Monte Bella Maintenance District Request for price increase
Dear Victor.

Smith & Enright would like to request an increase in our rates if the option to extend the contract for an additional term is extended. We are requesting a 50% increase this would bring the monthly total to $6.552.00.

Please do let me know if you have any questions or concems. We have appreciated caring for where we live and work.

Best Regards,
Sd.e.na,l{e-rrLvv
Selena Herrin
General Manager
info@sm ithenright.com
831-758-5589
Attachment B
Of f'ce: 837-7 58-67 66
540 Work St. Ste. C. Salinas. CA 93901 SmithEnright.com RLSOLUTION NO. 22149 (N.C.S.)

A RESOLUTION OT'TIIE SALINAS CITY COUNCILAWARDING CONTRACTS F

LANDSCAPE MAINTENANCE SERVICES FOR ASSESSMENT DISTRICTS WHERLAS, on June 22, 2021 the City Council pursuant to Resolution No. (i.{.C.S.) approved specifications for the Affrual Maintenance Districts' Landscape Services; and WHEREAS, representatives of the City Clerk of Salinas on May 25, 2021, via a Zoom meeting, held at the city Yard conference Room at 426 work Street, Salinas, califomia, publicly opened, and read the results ofthe bids downloaded through Planebids, examined, and declared the proposals delivered to or filed with said City Clerk for the Harden Ranch Maintenance District Landscape Services; the North./East Maintenance District Landscape Services; the Monte Bella Maintenance District Landscape Services; and the Mira Monte, Airport and woodside Maintenance Districts' Landscape Service, in accordance with the specifications for such work filed in the office of said City Clerk on June 10, 2021, arld now on file in said offrce; and OR
WHEREAS, for the Harden Ranch Maintenance District, the lowest bidder, B Landscape Services, Inc. submitted a total annual bid of $51,933.96 and suffrcient available to award the contract: and
rightview
funds. are
WIIEREAS, for the North/East Maintenance District, the lowest bidder, Smith & ght Landscape Company submitted a total annual bid of$31 8,480.00 and to award the contract; and
sufFrcient funds are avai 1e
WHEREAS, for the Monte Bella Maintenance District, the lowest bidder, Smith & Endght Landscaping Company submitted a total annual bid of $47,940 and sufficient funds are available to award the contract; and
WHEREAS, for the Mira Monte, Airport and Woodside Maintenance Districts, the lowest bidder, Brighwiew Landscape Service, Inc. submitted a total annual bid of $48,579.96 and suffrcient funds are available to award the contract: and WHEREAS, City staffthereupon reported the results of the propos Council at its regular meeting on June 22,2021, and the Council in open examined the report of staff.

NOW THEREFORE, BE IT RESOLVED that the Salinas City Corlncil that pursuant to Salinas Municipal Code section 12-21, in reference to the Harden Ranch Maintenance Di Landscape Services contract, that all ofsaid proposals are rejected except the proposal of Brighwiew Landscape Service, Inc. (hereinafter referred to as "Harden Ranch District's Successful Bidder"), being the lowest and best bid, which is hereby accepted. The subject contract is hereby awarded to Harden Ranch District's Successful Bidder for the sum of als submiued to the City
session at said meeting
strict
Page | 1
V6Utr4UI9L'
ln
$51,933.96 per year (for a period oft}ree years, with an option to exiend an additional two yeals), and more specifically at the unit and extra work prices particularly the Proposal for Landscape Services for Harden Ranch
1n the office of the City Clerk on June 22, 202'1. . Said sum Maintenance Di
shall be paid by
Harden Ranch District's Successful Bidder in cash, lawful money of the United States of America, payable at the the marmer specified in the specifications and contract time and in documents filed in the office of the City C1
Maintenance District Landscape Services."
erk on June 22,2021 entitled "Harden Ranch
specifications and contract documents filed in the offrce of the City C lerk on hne 22,2021 'North./East Maintenance District Landscape Services.,, BE IT FURTHER RESOLVED that the Salinas City Council that pursuant to Salinas Municipal Code section 12-21, in reference to the Monte Bella Maintenance District Landscape Services conhact, that all of said proposals are rejected except the proposal of Smith & Enright Landscaping (hereinafter referred to as "Monte Bella District's Successful Bidder,,), being the lowest and best bid, which is hereby accepted. The subject contract is hereby awarded to Monte Bella District's Successful Bidder for the sum of$47,940.00 per year (for a period ofthree years, with an option to extend an additional two years), and more specifically at the unit and extra work prices particularly set forth and contained in the Proposal for Landscape Services for the Monte Bella Maintenance District, previously fi1ed in the offrce of the City Clerk on June 22,2021. Said sum shall be paid by the City of Salinas to Monte Beila District's Successful Bidder in cash, Iawful money of the United States of America, payable at the time and in the manner specif,red in the specifications and contract documents filed in the offrce ofthe City Clerk on June 22, 2021 entitled "Monte Bella Maintenance District Landscape Services."
BE IT FURTHER RESOLVED that the Salinas City Council that pwsuant to Salinas Municipal Code section 12-21, in reference to the Mire Monte, Airport and Woodside Maintenance District Landscape Services contract, that all of said proposals are rejected except the proposal of Brighftiew Landscape Service, Inc. (hereinafter referred to as the "Mira Monte, Airport and Woodside Districts' Successfirl Biddef'), being the lowest and best bid, which is hereby accepted. ed
Page I 2
The subject contract is hereby awarded to the Mira Monte, Airport and Woodside Di and conffact documen are
Successfirl Bidder for the sum of$48,579.96 per year (for a period of three years, with an unit and extra work
on
to extend an additional two years), and more specifically at the particularly set forth and contained in the Proposal for Landscape Sbrvices for the Mira nte, Airport and woodside Maintenance Districts, previously filed in the offrce of the city clerk cts'
ces
on
J:.:rte 22 2021. Said sum shall be paid by the City of Salinas to the Mira Monte, Woodside Districts' Successful Bidder in cash, nited States payable at the time and in the manner specified
lawfiil money of the U
in the specifications and contract documents ed
in the offrce of the City Clerk on lune 22,2021 entitled "Mira Mqnte, Airport and side Maintenance Districts Landscape Services."
BE IT FURTHER RESOLVED rhat said specifications
hereby refened to for all ofthe details and paniculars thereof, and s are by reference incorporated in and hereby made a part ofthis reso specifications and con
direbted
on behalfofthe City of Salinas to execute a confact consistent aid
luti
BE IT FURTHER ESOLVED that the Mayor of Salinas is hereby authorized and on.

District's Successful Bidder for said work effective the date of additional $10,534.00 from the District's reserve to pay for the BE
directed on
North/East
appropnate
BE
directed on behalfofthe City ofSalinas to execute a contract consis Bella District's Successflrl Bidder for said work effective the with the Proposal of Harden Ranch
this Resolution, and appropriate an
additional expense.
and
of
and
and
tent with the Proposal ofM
date of this Resolution
BE IT F'URTHER RESOLVED that the Mayor of
directed on behalf ofthe City of Salinas to execute a and a contr Mira Monte, Airport and Woodside Districts' Successful Bidder this Resolution.
appropdate an additional $7,260.00 from the District's reserve to pay for the additional PASSED AND APPROVED this 22nd day of June 2021, by following vote:

NOES: None
ABSENT: None
U' J'OUOO.OYUYI'UE49ZVU
AYES: Councilmembers: Barrera, Cromeenes, Gonziiez, Osomio, Roghri, McShane, and Mayor Craig
Page | 3
ae, e evr!_are.ouclvzvu
ABSTAIN: None
ATTEST:
-"YPatricia M. Barajas, City Clerk
Page | 4
APPR
w
Kimblev Mayor
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-343, Version: 1
Agreement with the County of Monterey for Evaluation Services Approve a Resolution authorizing the City Manger to execute an Agreement with the County of Monterey to provide evaluation services for an amount not to exceed $105,000.

City of Salinas Page 1 of 1 Printed on 6/21/2024
powered by Legistar™
Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: JOHN C. MURRAY, ACTING CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR

DIANA CALIZO, ADMINISTRATIVE ANALYST I
TITLE: AGREEMENT WITH THE COUNTY OF MONTEREY FOR

EVALUATION SERVICES
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute an Agreement with the County of Monterey to provide evaluation services for an amount not to exceed $105,000.

RECOMMENDATION:

Staff recommends that the City Council approve a Resolution authorizing the City Manager to execute an Agreement with the County of Monterey for Organized Retail Theft (ORT) Grant related evaluation services at the Monterey County Health Department during the period July 1, 2024 through June 1, 2027.

EXECUTIVE SUMMARY:

In September 2024, the Salinas Police Department was awarded an Organized Retail Theft (ORT) Grant in the amount of $3,573,307 from the Board of State and Community Corrections. Grant funds shall be used to assist the department in preventing and responding to organized retail theft and motor vehicle theft. As part of the grant, the City must submit both a Local Evaluation Plan and a Final Local Evaluation Report. The Department is requesting to contract with the County of Monterey for ORT Grant related evaluation services to be provided by the Monterey County Health Department in an amount not to exceed $105,000. Evaluation activities are fully funded by the ORT Grant.

BACKGROUND:

The California Budget Act of 2022 (Senate Bill 154) established the Organized Retail Theft (ORT) Prevention Grant Program. The Board of State and Community Corrections Board (BSCC) awarded the Salinas Police Department a grant totaling $3,573,307 for the period October 1, 2023 through June 1, 2027.

Page | 2
The Salinas Police Department (SPD) is developing an ORT and Motor Vehicle Theft (MVT) Prevention Program to implement new and enhanced current strategies to respond to the growing threat of organized retail crime and the continuing high rate of motor vehicle theft. The grant funds the development and hiring of two new civilian Investigative Specialist positions and will support limited police officer overtime in support of grant activities. The grant also funds an external evaluation to help demonstrate and communicate the effectiveness of the funded project, to provide accountability for the use of grant funds, and to add to the body of knowledge about the issue. As part of the evaluation process, the grant requires the development of a Local Evaluation Plan (LEP) and a Local Evaluation Report (LER), in addition to the Quarterly Progress Reports.

The LEP was developed and submitted in partnership with our long-time external evaluator, Jan Roehl, Ph.D., but given her anticipated retirement at the end of the current fiscal year, we need a new evaluator to assume work on the LEP, and to develop and submit the final LER. The City and Dr. Roehl have previously worked successfully with the Planning, Evaluation, and Policy Unit of the Monterey County Health Department, and most recently the Health Department has served as the Evaluator for the California Violence, Intervention, and Prevention (CalVIP) grants which are also funded by BSCC. Given the history of successful partnerships, as well as the Health Department’s experience working on evaluations for BSCC grants, we are requesting authority to enter into an Agreement with the County of Monterey for services provided by the Monterey County Health Department to assume the program evaluation components for the ORT Grant for the period July 1, 2024 through June 1, 2027 at a cost not to exceed $105,000. Evaluation activities are fully funded by the ORT Grant.

SPD and the Monterey County Health Department intend to work together toward the mutual goal of evaluating the ORT and MVT Prevention Program using non-experimental research designs and evidence-based program evaluation strategies to assess and evaluate implementation activities during the grant activity period of October 1, 2023 through December 31, 2026, and submit the final Local Evaluation Report to BSCC no later than June 1, 2027. The County of Monterey Health Department will attend program meetings, provide technical assistance, and gather data for the LEP and LER. The Health Department will also be responsible for submitting the final Local Evaluation Report to BSCC which will highlight program outcomes and achievements.

POLICE COMMUNITY ADVISORY COMMITTEE
The Acting Chief of Police discussed this Agreement with the Police Community Advisory Committee (PCAC) during the Chief’s Report at the May 22, 2024 meeting. There were no questions or comments.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

Page | 3
STRATEGIC PLAN INITIATIVE:

Approving the proposed Resolution will support the City Council’s Strategic Plan Goal of Public Safety and Effective and Culturally Responsive Government.

DEPARTMENTAL COORDINATION:

The Police Department has coordinated with the Legal Department on the development of this Agreement and will coordinate with the Legal and Finance Departments related to the execution and implementation of this Agreement.

FISCAL AND SUSTAINABILITY IMPACT:

Funds are appropriated and available within the Organized Retail Theft Grant account, 3282.40.7421.

ATTACHMENTS:

Resolution
SPD-MCHD Agreement for ORT Grant
RESOLUTION NO. __________________ (N.C.S.)

A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE COUNTY OF MONTEREY

FOR EVALUATION SERVICES AT MONTEREY COUNTY HEALTH DEPARTMENT WHEREAS, in September 2024 the Salinas Police Department was awarded an Organized Retail Theft (ORT) Grant in the amount of $3,573,307 from the Board of State and Community Corrections (BSCC); and
WHEREAS, the grant funds an external evaluation to help demonstrate and communicate the effectiveness of the funded project; and
WHEREAS, the County of Monterey and the Monterey County Health Department have a history of successful partnerships and experience working on evaluations for BSCC grants.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute an Agreement with the County of Monterey for ORT Grant related evaluation services at the Monterey County Health Department during the period July 1, 2024 through June 1, 2027 for an amount not to exceed $105,000.

PASSED AND APPROVED this 25
th day of June 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
___________________________________
Kimbley Craig, Mayor
ATTEST:
__________________________
Patricia M. Barajas, City Clerk
Form: Professional Services Agreement v. May 2024 Page 1 of 19 County of Monterey, Monterey County Health Department
June 2024

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND

THE COUNTY OF MONTEREY, FOR

SERVICES AT MONTEREY COUNTY

HEALTH DEPARTMENT

Form: Professional Services Agreement v. May 2024 Page 2 of 19 County of Monterey, Monterey County Health Department
June 2024
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1.Scope of Service. ..................................................................................................................... 4

2.Term; Completion Schedule. ................................................................................................... 4

3.Compensation. ......................................................................................................................... 4

4.Billing. ..................................................................................................................................... 4

5.Meet & Confer. ........................................................................................................................ 5

6.Additional Copies. ................................................................................................................... 5

7.Responsibility of Consultant.................................................................................................... 5

8.Responsibility of City. ............................................................................................................. 5

9.Acceptance of Work Not a Release. ........................................................................................ 6

10.Indemnification and Hold Harmless. ..................................................................................... 6

11.Insurance................................................................................................................................ 6

12.Access to Records.................................................................................................................. 6

13.Non-Assignability.................................................................................................................. 6

14.Changes to Scope of Work. ................................................................................................... 6

15.Ownership of Documents. ..................................................................................................... 7

16.Termination............................................................................................................................ 7

17.Compliance with Laws, Rules, and Regulations. .................................................................. 8

18.Exhibits Incorporated............................................................................................................. 8

19.Independent Contractor.......................................................................................................... 8

20.Integration and Entire Agreement.......................................................................................... 8

21.Jurisdiction and Venue........................................................................................................... 8

22.Severability ............................................................................................................................ 8

23.Notices. .................................................................................................................................. 9

24.Nondiscrimination. ................................................................................................................ 9

25.Conflict of Interest. .............................................................................................................. 10

26.Headings. ............................................................................................................................. 10

27.Non-Exclusive Agreement................................................................................................... 10

28.Rights and Obligations Under Agreement........................................................................... 10

29.Licenses. .............................................................................................................................. 10

30.Counterparts......................................................................................................................... 10

Form: Professional Services Agreement v. May 2024 Page 3 of 19 County of Monterey, Monterey County Health Department
June 2024

31.Legal Representation. .......................................................................................................... 10

32.Joint Representation............................................................................................................. 11

33.Warranty of Authority. ........................................................................................................ 11

34.No Waiver of Rights. ........................................................................................................... 11 Exhibit A- Insurance Requirements.............................................................................................. 13 Exhibit B- Scope of Service.......................................................................................................... 16

Form: Professional Services Agreement v. May 2024 Page 4 of 19 County of Monterey, Monterey County Health Department
June 2024

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND THE COUNTY OF MONTEREY, FOR SERVICES AT

MONTEREY COUNTY HEALTH DEPARTMENT, ADMINISTRATION BUREAU This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 1
st day of July, 2024 between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and the County of Monterey, for services at Monterey County Health Department, Administration Bureau (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on July 1, 2024, and shall terminate on June 1, 2027, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed One Hundred Five Thousand Dollars ($105,000).

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred;

Form: Professional Services Agreement v. May 2024 Page 5 of 19 County of Monterey, Monterey County Health Department
June 2024
(E) Supporting documentation as required by BSCC such as receipts, pay detail; and (F) The Consultant or designee’s signature.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement. An invoice sample is provided in Exhibit B.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

Form: Professional Services Agreement v. May 2024 Page 6 of 19 County of Monterey, Monterey County Health Department
June 2024
(C) City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services.

City may unilaterally change its representative upon notice to the Consultant. (D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Each party shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with the indemnifying party’s performance of work hereunder, including the performance of work of any of indemnifying party’s subcontractors or agents, or indemnifying party’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the indemnifying party.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon

Form: Professional Services Agreement v. May 2024 Page 7 of 19 County of Monterey, Monterey County Health Department
June 2024
agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) Either party shall have the authority to terminate this Agreement, upon thirty (30) days written notice to the other, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.

Form: Professional Services Agreement v. May 2024 Page 8 of 19 County of Monterey, Monterey County Health Department
June 2024
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

Form: Professional Services Agreement v. May 2024 Page 9 of 19 County of Monterey, Monterey County Health Department
June 2024

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Roxann Supersad, MPH, CHES
Supervising Epidemiologist
County of Monterey Health Department
Administration Bureau: Planning, Evaluation, and Policy Unit 1270 Natividad Road
Salinas, CA 93906
With copy to:

Elsa Mendoza Jimenez, MPH
Director of Health
County of Monterey Health Department
1270 Natividad Road
Salinas, CA 93906
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or

Form: Professional Services Agreement v. May 2024 Page 10 of 19 County of Monterey, Monterey County Health Department
June 2024
disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

28. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

29. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

30. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

31. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

Form: Professional Services Agreement v. May 2024 Page 11 of 19 County of Monterey, Monterey County Health Department
June 2024

32. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

33. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

34. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

Form: Professional Services Agreement v. May 2024 Page 12 of 19 County of Monterey, Monterey County Health Department
June 2024
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
Rene Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT
___________________________________
Elsa Mendoza Jimenez
Director of Health
APPROVED AS TO FORM:
___________________________________
Deputy County Counsel
___________________________________
Name and Title
APPROVED AS TO FISCAL PROVISIONS:
___________________________________
Auditor/Controller
___________________________________
Name and Title

Form: Professional Services Agreement v. May 2024 Page 13 of 19 County of Monterey, Monterey County Health Department
June 2024
Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Form: Professional Services Agreement v. May 2024 Page 14 of 19 County of Monterey, Monterey County Health Department
June 2024
Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Form: Professional Services Agreement v. May 2024 Page 15 of 19 County of Monterey, Monterey County Health Department
June 2024
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Form: Professional Services Agreement v. May 2024 Page 16 of 19 County of Monterey, Monterey County Health Department
June 2024
Exhibit B- Scope of Service
Project Description:

The City of Salinas Police Department is developing an Organized Retail Theft (ORT) and Motor Vehicle Theft (MVT) Prevention Program to implement new and enhanced current strategies to respond to the growing threat of organized retail crime and the continuing high rate of motor vehicle theft. At the heart of the program will be the ORT Team composed of detectives, sworn officers, and civilian Investigative Specialists who will focus on increasing investigations, apprehensions, and recovered property. Their efforts will be technologically supported using merchandise tracking systems, license plate reader cameras, forensic equipment, and data extraction tools.

The City of Salinas Police Department and The County of Monterey Health Department intend to work together toward the mutual goal of evaluating the ORT and MVT Prevention Program using non-experimental research designs and evidence-based program evaluation strategies to assess and evaluate implementation activities occurring between October 1, 2023, and December 31, 2026. Both agencies agree the implementation of the proposed program evaluation as described in the project narrative and local evaluation plan submitted to the Board of State and Community Corrections (BSCC) for the 2023-2027 Organized Retail Theft Prevention Grant Program will serve to assess implementation of ORT and MVT Prevention program relative to outcomes.

To this end, each agency agrees to participate in the program by coordinating and providing the following services over the remaining period of the grant-funded program, commencing July 1, 2024, and ending June 1, 2027.

1. The City of Salinas shall:
a. Convene meetings monthly for the ORT and MVT Prevention Program, to discuss strategies, schedules, implementation fidelity and progress; suggest new directions as necessary; and provide technical support. b. Be responsible for the technical and financial management of the ORT Prevention Grant including quarterly reporting and billing directly to BSCC. c. Gather data for the quarterly progress reports and local evaluation report. d. Be responsible for timely submission of quarterly progress reports of the ORT Prevention grant directly to Board of State and Community Corrections (BSCC). e. Share data with the County Epidemiologist for the purposes of monitoring program implementation and developing local evaluation reports. f. Assign a representative with respect to work performed under this Agreement as indicated in Agreement section 8.C. The City’s representative is Tonya Erickson, Police Services Administrator and BSCC ORT Grant Project Director.

2. The County of Monterey Health Department, Administration Bureau shall:
a. Serve as a member of the ORT and MVT Prevention Program and attend program meetings to share information and review strategies, schedules, implementation fidelity, and progress, and provide technical assistance as needed.

Form: Professional Services Agreement v. May 2024 Page 17 of 19 County of Monterey, Monterey County Health Department
June 2024
b. Invoice the City of Salinas Police Department on a quarterly basis. c. Gather data for the local evaluation reports and other implementation reports as needed.
d. Provide updates and/or modifications to the initial Local Evaluation Plan as needed to reflect any program changes.
e. Highlight program achievements in final evaluation reports, summarizing program activities and outcomes of the proposed strategies. f. Receive $105,00 total over three years from the Organized Retail Theft Prevention Program for the provision of these services by the Consultant between July 1, 2024, and June 1, 2027.

Timeline for deliverables:

Date Task  Deliverable
Due to City of Salinas
December 31, 2024
Prepare the Local Evaluation Reports
outlining annual progress of implementation activities and outcomes from October 1, 2023- September 30,
2024
Year 1: Annual Local Evaluation Report
Due to City of Salinas
September 30, 2024
Update to Local Evaluation Plan Updated Local Evaluation Plan_revision1
Due to City of Salinas
December 31, 2025
Prepare the Local Evaluation Reports
outlining annual progress of implementation activities and outcomes from October 1, 2024- September 30,
2025
Year 2: Annual Local Evaluation Report
Due to City of Salinas
September 30, 2025
Update to Local Evaluation Plan Updated Local Evaluation Plan_revision2
Due to City of Salinas
December 31, 2026
Prepare the Local Evaluation Reports
outlining annual progress of implementation activities and outcomes from October 1, 2025- September 30,
2026
Year 3: Annual Local Evaluation Report
Due to City of Salinas
September 30, 2026
Update to Local Evaluation Plan Updated Local Evaluation Plan_revision3

Form: Professional Services Agreement v. May 2024 Page 18 of 19 County of Monterey, Monterey County Health Department
June 2024
Date Task  Deliverable
Due to City of Salinas
March 31, 2027
Prepare the Local Evaluation Reports
outlining annual progress of implementation activities and outcomes from October 1, 2026 – December 31,
2026
Year 4: Annual Local Evaluation Report
Note: The grant project activity
period, including data collection, ends December 31, 2026 Due to BSCC June 1, 2027 Prepare and submit the Final Local Evaluation Report
The Final Local Evaluation
Report

Form: Professional Services Agreement v. May 2024 Page 19 of 19 County of Monterey, Monterey County Health Department
June 2024
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-357, Version: 1
City Hall Security Gate System Installation
Approve a Resolution authorizing the City Manager to negotiate and execute an agreement with CCOI Gate & Fence Company to install a security gate system at 200 Lincoln Ave for $66,820 with an additional 20% ($13,364) contingency, for an amount not to exceed $80,184.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: SEAN SCHMIDT, FACILITIES MAINT. MANAGER
TITLE: CITY HALL SECURITY GATE SYSTEM INSTALLATION
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to negotiate and execute an agreement with CCOI Gate & Fence Company to install a security gate system at 200 Lincoln Ave for $66,820 and an additional 20% ($13,364) contingency, for an amount not to exceed $80,184.

EXECUTIVE SUMMARY:

City Hall, the surrounding structures, and the basement parking have seen an influx of illegal activity after hours. Installation of a security measure such as security gates adds safeguards to secure basement parking and storage. The gates will also increase staff safety and reduce vehicle theft and vandalism. Staff requests approval of an agreement for the installation of a security gate system at City Hall to secure basement parking and storage.

BACKGROUND:

The City has had an ongoing problem with loitering, electricity theft, and trespassing at City Hall and more recently in the City Hall basement. In an effort to deter illegal activity, security cameras have been installed, however, there has been recent increase in activity due to the ongoing construction at City Hall and the surrounding vacant buildings.

Staff has reviewed the security needs of the City Hall basement and has determined the addition of a security gate system is the best option. The security system will include the installation of a sliding gate at the bottom of the entrance ramp into the basement parking, pedestrian gate at the stairwell, and custom railing in the openings along Gabilan and Church Streets.

Three local vendors were given an opportunity to submit a quote to the City for the proposed project. Each vendor met with the Facilities division staff and conducted a site walk to determine the scope of work. Two quotes were subsequently received, and the lowest bidder was selected.

C.C.O.I. was within the budget range and able to complete all the project requests within the prescribed time frame.

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The upgrades will include automatic gate entrance and remote/keypad access entry. Total project cost to include the installation of a security gates and labor is $66,820 plus 20% contingency, for a total allocation of $80,184.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Infrastructure and Environmental Sustainability by improving city facilities, safety, and security.

DEPARTMENTAL COORDINATION:

Public Works Facilities Maintenance division has been in ongoing discussion with Administration, Public Works, and the City’s Safety Committee to support and increase security measures at all city facilities.

FISCAL AND SUSTAINABILITY IMPACT:

There are sufficient funds within American Rescue Plan Act Funding, Adaptations to City Hall/City Facility HVAC and funds are appropriated in 3911.50.8170.

ATTACHMENTS:

Resolution
Quote
Draft Agreement
Page | 1
RESOLUTION NO. _______ (N.C.S.)

A RESOLUTION AUTHORIZING AN AGREEMENT WITH GREGORY PATTERSON C.C.O.I. GATE & FENCE COMPANY FOR THE INSTALLATION OF A SECURITY

GATE SYSTEM
WHEREAS, City Hall basement parking located at 200 Lincoln Ave is in need of increased security system to include a security gate system; and
WHEREAS, Facilities Maintenance requested quotes from three vendors to add security gates; and
WHEREAS, staff reviewed all quotes in accordance with the City’s purchasing policies and requests approval to proceed with Gregory Patterson C.C.O.I. Gate & Fence Company as a vendor to upgrade the yard security gates; and
WHEREAS, funds have been identified and are available in the American Recue Plan Act Adaptations to City Hall/City Facilities fund.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves an agreement with CCOI Gate & Fence Company to install a security gate system at 200 Lincoln Ave for $66,820 and an additional 20% ($13,364) contingency, for an amount not to exceed $80,184.; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to enter into an agreement for services on behalf of the City.

PASSED AND APPROVED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
.

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APPROVED:

Kimbley Craig, Mayor
ATTEST:

Patricia M. Barajas, City Clerk
1 C.C.O.I. GATE AND FENCE
www.ccoigate.com
SANTA CRUZ P.O. BOX 669, Aromas, CA 95004 WATSONVILLE
429-9907 FAX: 831-636-8747 CONT LIC# 593818 724-5006

MONTEREY HOLLISTER SAN JOSE SALINAS
649-0755 636-1015 408-297-0207 422-8899
Customer: City of Salinas Job: City Hall- Back parking First Contact:

Mailing: 426 Work Street Address: 200 Lincoln Ave Date: 4/17/2024 City: Salinas CA 93901 City: Salinas CA 93901 Bid Expires: 30 Days Contact: Sean Schmidt 970-7644
Email: [email protected]

PROPOSAL AND CONTRACT
CONTRACTORS AGREES TO PROVIDE THE FOLLOWING: 1 of City Hall Prevailing:

Total 1 – 18’ x 8’6” Custom California style single slide gate (UL325).

Total 2 – Steel assemblies with slide gate hardware.

Total 1 – 3’ x 8’ Custom Apache pedestrian gate with expanded metal.

Total 2 – Steel assemblies with swing gate hardware.

Total 1 – CODE LOCK CL610BB-BS mechanical lock, double sided (ped gate).

Total 18’ running feet, Custom Apache style fence net 8’ high with expanded metal.

Total 230’ running feet, Custom Railing net 16” high.

Total 1 – LiftMaster CSL24U DC Commercial slide gate operator on ped with 5 year warranty, (note, this operator continues to operate in a power failure / see spec’s) Total 1 – Enforcer Sk-1323-SDQ, PP mc-c5-06 Access keypad and steel pedestal.

Total 1 – BEA LZR-H100 Lazer scanner, 1/safety, 1/free exit, (see spec’s).

Total 2 – LiftMaster 5' Safety edges bumper, (see spec’s/ UL325).

Total 2 – LiftMaster Edge Safety Reversing Transmitter, (see spec’s/ UL325).

Total 1 – LiftMaster Edge Safety Reversing Receiver, (see spec’s/ UL325).

Total 1 – LiftMaster photo eye, 1/safety, (UL325).

Total 1 – LiftMaster Radio Receiver.

Total 1 – Knox KS2 Key Switch, fire dept/emergency vehicle access.

Installation includes all the above.

TOTAL (all of the above): $66,820.00 Contractor ________ Owner________ Itemized: (Radio Transmitters) $25.00 each, Total______ Itemized: (Electrical service to gate) Time & Material. $150.00 Per Man Hour Option: (Routine Maintenance Service Agreement- Quarterly) $230.00per service I ( ) ACCEPT ( ) DECLINE THE R/S SERVICE AGREEMENT.

Contractor will contact USA Underground Service Alert and have all underground public utilities marked out prior to commencing work. Contractor will endeavor to prevent damage to any underground utilities, customer-owned utilities, and sprinkler pipes but contractor is not responsible for any damage should it occur. Gate measurements listed above are approximate and accurate specifications and elevations will be determined after the ground-breaking phase of the project is complete. Therefore, gate fabrication will not begin prior to the ground-breaking phase.

PROVIDED BY OWNER:

Power to spec’s / Low Voltage conduit/ Property Boundaries Permits / Knox permit# if required
2 Pg 2 of City Hall
Should the owner, at the time, desire alterations, deviations, additions, to or omissions from this contract, specifications, or plans, contractor shall be at liberty to order them and the amount thereof shall be added to or deducted from the contract price but said alterations, deviations, additions, or omissions, shall be furnished to contractor in writing.

PAYMENTS TO BE MADE AS FOLLOWS: (Net 10 days)
CCOI accepts: checks, money orders, Visa & MasterCard payments. There is an additional 2% transaction fee on all credit card transactions.

1. Twenty Five Percent (25%) of contract price to be paid to contractor as a deposit and for material acquisition at the time of contract signing. When CCOI receives the signed contract and check we will then schedule the installation date.

2. Twenty Five Percent (25%) of contract price to be paid to contractor at the time that work is started (ground-breaking phase).

3. Twenty Five Percent (25%) of contract price to be paid to contractor as material acquisition when the gates go into fabrication.

4. Twenty Five Percent (25%) of contract to be paid to contractor at the time of completion.

Any change orders, alterations, or additions to scope of work will be paid immediately upon acceptance of customer and contractor. If there are any outstanding draw balances on the customer’s account, contractor will not schedule additional phases. In the event there is any dispute hereunder CCOI shall be entitled to recover attorney’s fees plus cost, including attorney’s fees and cost for appeal and collection of any judgment obtained. Attorney fees and costs for wrongful withholding of progress payments declare that prevailing party is entitled to attorney’s fees and costs.

NOTICE TO PROPERTY OWNER:

California Preliminary Notice:

If bills not paid in full of the labor, services, equipment, or materials furnished or to be furnished, a mechanics lien leading to the loss, through court foreclosure proceedings, of all or part of your property being so improved may be placed against property even though you have paid your general contractor in full. You may wish to protect yourself against consequence by (1) requiring your contractor to furnish a signed release by the person or firm giving you the notice before making payment to your contractor or (2) any other method or device that is appropriate under the circumstances.

WARRANTY:

Operator: 5 Year Manufacturer’s Warranty.

Keyless entry: 2 Year Manufacturer’s Warranty.

Contractor warranties parts and workmanship for 1 year.

It is the strong recommendation of the contractor that following installation this gate system be maintained on a regular basis, in order to insure long life and keep the materials and equipment in proper working order. The written warranties are in no way to imply that contractor or manufacturer accepts any liability for the misuse or outside damage and strongly encourages customers to carry liability insurance on their gate systems.

Customer Acceptance CCOI Gate & Fence
______________________________ _____________________________ Agreement for Services v. January 2021 Page 1 of 19
Gregory Patterson C.C.O.I. Gate & Fence Company
June 2023

AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND GREGORY PATTERSON C.C.O.I. GATE & FENCE

COMPANY
City Hall Security Gates
THIS AGREEMENT is executed this 25th day of June 2024, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and CCOI Gate & Fence Company, a Sole Proprietorship (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Installation of new gates. Scope of work is further discussed in Contractor’s Proposal and Contractor’s fee schedule dated 4/17/2024 Attachment B.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence on June 25, 2024, and shall continue in full force and effect through December 2024, unless the City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, a total amount not to exceed Sixty-Six Thousand, Eight Hundred, Twenty Dollars ($66,820) and an additional 20% contingency ($13,364) for an amount not to exceed $80,184 as more fully described in the Contractor’s fee schedule, Attachment B. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and Agreement for Services v. January 2021 Page 2 of 19
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indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations outlined in Attachment C. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

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CITY OF SALINAS
__________________________________
Rene L. Mendez
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
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Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by Agreement for Services v. January 2021 Page 5 of 19
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or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. January 2021 Page 6 of 19
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Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Payment bond

2. Performance bond

3. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty, a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

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Attachment C
DEPARTMENT OF INDUSTRIAL RELATIONS’ STATE LABOR CODE
Labor Law Requirements
(CCR Title 8, Section 16421)
This public works project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). All work shall be in accordance with wage scales and applicable determinations made by the Director of the DIR, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with §1771.

Penalties for violations may be applied by the DIR pursuant to the Labor Code §1813 and §1815. The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fines, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages as determined pursuant to Labor Code §1720, and hereby agrees to, §§1771-1774; to employ apprentices pursuant to Labor Code §1777.5 etseq., and/or to comply with the other applicable provisions of Labor Code §1720 etseq., §§1771- 1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work. This indemnification section shall survive the expiration of the Term.

The Federal and State Labor Law requirements applicable to the Agreement are composed of, but not limited, to the following items:

1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all workers employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784.

The prevailing rates are those issued as wage determinations by the DIR, for each craft, classification and type of work. The current wage rate information can be found at the DIR’s website at: https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.

Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.

2. Apprentices: Contractor and subcontractors shall employ registered apprentices on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work.

Additionally, all contractors are required to request registered apprentices (DAS 142 form).

Penalties for failure to pay prevailing wages (for non-exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.

3. Certified Payroll Records: All contractors, including subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additionally, all contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database Agreement for Services v. January 2021 Page 19 of 19
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(https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp). Penalties apply to Contractor and any Subcontractors for failure to do so under Labor Code §1777.

4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.

5. Proper Licensing/Registration: All contractors and subcontractors are required to be properly licensed, in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code and subject to the requirements of §4104 of the Public Contract Code. In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are required to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.

6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement. Posters may be printed from the DIR’s website at:
http://www.dir.ca.gov/wpnodb.html.

7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”):

Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.

8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracting “kickbacks” from employee wages pursuant to Labor Code §1778.

9. Acceptance of Fees Prohibited: Contractors and subcontractors are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.

10. Unfair Competition Prohibited: Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.

11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.

12. OSHA: Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-360, Version: 1
Direct Purchase of Type 6 Fire Vehicle
Approve a Resolution authorizing the direct purchase of one (1) Type 6 fire vehicle from Golden State Fire Apparatus, Inc. for a total cost not to exceed $431,903.59.

City of Salinas Page 1 of 1 Printed on 6/21/2024
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: FIRE
FROM: SAMUEL P. KLEMEK, FIRE CHIEF
TITLE: DIRE PURCHASE OF ONE TYPE 6 FIRE VEHICLE
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the Purchasing Agent to complete the direct purchase of one (1) Type 6 fire vehicle from Golden State Fire Apparatus, Inc. for a total not to exceed amount of $431,903.59, which includes the purchase price of $411,903.59 plus a 5% contingency.

EXECUTIVE SUMMARY:

The Salinas Fire Department (SFD) has conducted a comprehensive review of its current fleet and operational requirements. As part of the Department’s ongoing efforts to enhance its response capabilities, the need for a new Type 6 fire vehicle was identified. In FY 23, Council appropriated funds toward the purchase of fire vehicles. The total cost to purchase one Type 6 fire vehicle is $411,336.75, SFD is requesting a 5% contingency of $20,566.84, for a total not to exceed price of $431,903.59. To complete the purchase, the Fire Department will utilize funds available in CIP 5800.45.9540 and in 5800.45.9210.

BACKGROUND:

The Type 6 fire vehicle is specifically designed for wildland and brush firefighting. Its smaller size and increased maneuverability allow it to access areas that larger engines cannot reach. Given the increasing frequency and intensity of wildfires in our region, this capability is crucial for effective response and containment. The Type 6 fire vehicle can navigate through traffic and rough terrains more efficiently, reducing response times in critical situations. It is particularly well-suited for the urban-wildland interface, including areas in Salinas such as Carr Lake, the Union Pacific right of way, and other difficult-to-access brush fire zones where fire engines may face operational challenges. This improvement is vital for enhancing the overall effectiveness of our emergency response efforts. Currently, the lead time for delivery is 18-24 months. The total purchase price is not exceed $431,903.59.

Pursuant to Salinas Municipal Code sections 12-25, 12-27, and 12-28.080, this vehicle is being purchased via the HGAC Buy program, contract #FS12-19. The HGAC Buy program is a purchasing cooperative that offers competitively bid apparatus and equipment to government entities throughout the nation.

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CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This report supports the Council’s Strategic Plan Objective of Public Safety.

DEPARTMENTAL COORDINATION:

The Fire Department will collaborate with City Attorney to ensure all contracts comply with applicable laws and ordinances and with the finance division to ensure adherence to City of Salinas procurement policies.

FISCAL AND SUSTAINABILITY IMPACT:

Funding is available and appropriated in 5800.45.9540 and 5800.45.9510.

ATTACHMENTS:

Resolution
Quote
RESOLUTION NO.____________(N.C.S.)
A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF ONE TYPE 6 FIRE VEHICLE FROM GOLDEN STATE FIRE APPARATUS, INC.

WHEREAS, the Salinas Fire Department has conducted a comprehensive review of its current fleet and operational requirements; and
WHEREAS, the need for a new Type 6 fire vehicle has been identified as crucial for enhancing response capabilities, particularly in wildland and brush firefighting; and WHEREAS, the City Council appropriated funds in FY 23 for the purchase of fire vehicles; and WHEREAS, the total cost to purchase one Type 6 fire vehicle is $411,336.75; and, WHEREAS, the Salinas Fire Department is requesting a 5% contingency of $20,566.84 for a total not to exceed amount of $431,903.59; and,
WHEREAS, the purchase will be funded from CIP 5800.45.9540 and CIP 5800.45.9210.

NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL AS FOLLOWS that pursuant to Salinas Municipal Code sections 12-25, 12-27, and 12-28.080 the City Council hereby authorizes the Purchasing Officer to complete the direct purchase of one Type 6 fire vehicle from Golden State Fire Apparatus, Inc., for a total cost not to exceed $431,903.59.

PASSED AND APPROVED this 14th day of June 2024 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_______________________________
Patricia M. Barajas, City Clerk
PREPARED ESPECIALLY FOR:

CITY OF SALINAS
One (1) BME Fire Trucks, LLC.

Ford F550 “Sawtooth” Extreme Type 6 Engine

Product Proposal
Standard Terms and Conditions (Exhibit A)
Product Specifications (Exhibit B)
Product Warranties (Exhibit C)
Dealer Supplied Products and/or Services (Exhibit D)

TABLE OF CONTENTS
1 2
3 4
5 goldenstatefire.com
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PRODUCT 1 PROPOSAL
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:

City of Salinas
65 W. Alisal Street, Suite 210
Salinas, CA 93901
Sales Consultant
Dewayne Young
[email protected]
Mobile: (209) 777-0650
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment identified below (the "Product”) to CITY OF SALINAS (“Customer”) for consideration. This proposal (this “Product Proposal”) includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2), Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be effective as of the latest date appearing in the signature blocks below (the “Executed Date”).

PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA no later than the time of GSFA’s delivery of the applicable Product to Customer’s address listed above (or Customer’s pick up of such Product at GSFA’s facilities, if approved by GSFA). GSFA shall have no obligation to deliver, or permit pick up of the Product if the Customer does not have full payment ready when the Product is complete and ready to deliver or pick up, as applicable. Customer shall pay any balance due as a result of Change Orders as described in the Terms and Conditions.

MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above (“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable amount of time, GSFA shall notify Customer in writing, and unless GSFA and Customer otherwise agree in writing, the Agreement shall then terminate and have no further force or effect.

PRODUCT COMPLETION – The Product shall be ready for final inspection by Customer at the manufacturing facility within approximately 18 MONTHS AFTER RECEIPT OF CHASSIS AT THE BME FIRE TRUCKS, LLC FACTORY after the Executed Date. The SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL # MANUFACTURER BID # MANUFACTURER CONSORTIUM 06/13/2024 07/27/2024 30613-24 10697-0001 BME Fire Trucks, LLC.

HGAC Contract FS12-
23, Product Code
Sawtooth

ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) BME Fire Trucks, LLC. Ford F550 “Sawtooth” Extreme Type 6 Engine 376,500.00 B 9.25% State Sales Tax 34,826.25
C California Tire Fee 10.50
D GRAND TOTAL PURCHASE PRICE 411,336.75
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal and is subject to the Terms and Conditions.

PROPOSAL EXPIRATION – This Product Proposal supersedes any previous proposal(s) presented to Customer by GSFA and its employees and may be accepted by Customer on or before the Expiration Date identified above. Unless accepted by the Expiration Date, GSFA reserves the right to withdraw this Product Proposal or to alter its terms (including by providing updated Product pricing) prior to an order being accepted.

PREDELIVERY SERVICE – If applicable, after transportation from the manufacturing facility and prior to final delivery or pick up, the Product shall receive those additional Products and/or services identified on the Dealer Supplied Products/Services List. It is estimated that such a service will add approximately 0.5 to 1 MONTH(S) to the above Product completion estimate. The foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal and is subject to the Terms and Conditions.

PURCHASE ORDER – Any PO shall be made out to: Golden State Fire Apparatus, Inc. – 7400 Reese Road – Sacramento, CA 95828.

ACCEPTANCE – ACCEPTANCE OF THIS PROPOSAL CREATES AN ENFORCEABLE BINDING AGREEMENT BETWEEN GSFA AND CUSTOMER. “ACCEPTANCE” MEANS THAT THE CUSTOMER DELIVERS TO GSFA: (A) A SIGNED COPY OF THIS PRODUCT PROPOSAL, OR (B) A SIGNED COPY OF A PURCHASE ORDER INCORPORATING THE AGREEMENT IN ITS ENTIRETY. ANY ADDITIONAL OR DIFFERENT TERMS, WHETHER CONTAINED IN CUSTOMER’S FORMS OR OTHERWISE PRESENTED BY CUSTOMER AT ANY TIME, ARE HEREBY REJECTED AND OF NO EFFECT UNLESS APPROVED IN WRITING SIGNED BY GSFA.

COUNTERPARTS - This Product Proposal may be executed in multiple counterparts, each of which shall be deemed an original (including copies sent to a party by electronic transmission) as against the party signing such counterpart, but which together shall constitute one and the same instrument. A signed copy of this Product Proposal delivered by facsimile, email or other means of electronic transmission will be deemed to have the same legal effect as delivery of an original signed copy of this Product Proposal.

If this Product Proposal is returned to GSFA with the signature of Customer’s authorized representative but without an attestation or co-signers signature, then absent Customer’s written notice to the contrary, GSFA shall be entitled to rely on such single signature as sufficient evidence of the signatory’s authority to execute the Agreement and bind Customer thereby.

INTENDING TO CREATE A BINDING AGREEMENT, Customer and GSFA have each caused this Product Proposal dated 06/13/2024, GSFA Proposal Number 30613-24 to be executed by their duly authorized representatives effective as of the Executed Date.

ACCEPTED AND AGREED TO BY CUSTOMER ACCEPTED AND AGREED TO BY GSFA __________________________________________________ _________________________________________________ Signature of Authorized Customer Representative Signature of Authorized GSFA Representative

__________________________________________________ _________________________________________________ Print Name Print Name

__________________________________________________ _________________________________________________ Title Title

__________________________________________________ _________________________________________________ Date Date
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STANDARD TERMS

AND CONDITIONS
Exhibit “A”
2 1

STANDARD TERMS AND CONDITIONS

1. Definitions.

a. “Agreement” has the meaning given in the Product Proposal. b. “Customer” means the customer identified in the Product Proposal. c. “Dealer Preparation,” if applicable, means additional product(s) and/or services added by GSFA after Manufacturer’s completion of the Product and prior to delivery, in accordance with the Dealer Supplied Products/Services List.
d. “Delivery Date” means the Product Completion timeframe plus the Predelivery Service timeframe equals the Delivery Date.
e. “Dealer Supplied Products/Services List” means the Dealer Supplied Products and/or Services List attached to the Product Proposal as Exhibit D, which reflects all Dealer Preparation under the Agreement absent a valid Change Order(s).
f. “Grand Total Purchase Price” means the total purchase price for the Product identified in the Product Proposal (subject to any adjustments required or permitted by these Terms and Conditions, including by the execution of a valid Change Order(s).
g. “GSFA” means Golden State Fire Apparatus, Inc., a California corporation. h. “Manufacturer” means the person or persons, company, firm, corporation, partnership, or other organization identified in the Product Proposal as responsible for manufacturing the Product. i. “Party” or “Parties” means GSFA and/or Customer, as applicable. j. “Predelivery Service” means the Products and/or Services that will be provided by GSFA after transportation of the Product(s) from the manufacturing facility and prior to Final Delivery or Pick-Up. k. “Prepayment Discount” means a discount to the purchase price for the Product granted to Customer in connection with Customer’s advance payment of the Grand Total Purchase Price (or portion thereof, as specified in the Product Proposal).
l. “Product” means the fire apparatus(es) and any associated equipment listed in the Product Proposal and further described in the Specifications.
m. “Product Completion” means the fire apparatus(es) in the Product Proposal and further described in the Specifications being ready for final inspection by Customer at the manufacturing facility. n. “Product Proposal” means the GSFA proposal executed by Customer to which these Terms and Conditions are attached.
o. “Product Warranties” means the Manufacturer warranties for the Product attached to the Product Proposal as Exhibit C.
p. “Specifications” means the specifications for the Product attached to the Product Proposal as Exhibit B. q. “Terms and Conditions” means these Standard Terms and Conditions, which are attached to the Product Proposal as Exhibit A.

2. Purchase and Payment.
a. Purchase. Customer agrees to purchase the Product at the Grand Total Purchase Price (as such amount may be adjusted in accordance with these Terms and Conditions), pursuant to the payment terms set forth in the Product Proposal. The Grand Total Purchase Price is payable in U.S. dollars. b. Contingency Reserve Fund. The Grand Total Purchase Price may include an amount to be set aside for the purpose of funding any future costs or financial obligations incurred by Customer under the Product Proposal or any valid Change Order(s) (the “Contingency Reserve Fund”). If applicable, the amount of any required Contingency Reserve Fund will be set forth in either the Product Proposal or Exhibit D. The Contingency Reserve Fund may be withdrawn against by Customer or GSFA for the purpose of satisfying Customer’s payment obligations under the initial Product Proposal or any valid Change Order(s) (including, without limitation, a Change Order submitted by GSFA pursuant to Section 8.b). If a Contingency Reserve Fund is required under the Agreement, the amount of such fund is not intended as an estimate of the actual additional costs of contingencies, Change Orders, unforeseen items 2 or other required work that may be incurred under the Agreement after submission of the Product Proposal to Customer, which amounts Customer acknowledges may exceed the Contingency Reserve Fund amount. The balance of any Contingency Reserve Fund will be credited against Customer’s payment obligations, or otherwise returned to Customer within thirty (30) calendar days of delivery of all Products under the Agreement (provided that Customer has paid all amounts owed under the Agreement as of such date). c. Prepayment Discount. If GSFA has granted Customer a Prepayment Discount, Customer must provide each associated prepayment (each, a “Prepayment”) within the time frame specified in the Product Proposal in order to receive such discount. Customer’s failure to timely make such Prepayment may result in: (i) GSFA’s termination of the Agreement; and/or (ii) Customer’s loss of the Prepayment Discount for the portion of the Grand Total Purchase Price represented by such outstanding Prepayment and the application of a late fee as set forth in Section 6, in each case in GSFA’s sole discretion.
d. State Sales Tax. Customer shall be responsible for the cost of state sales tax associated with, or attributable to, the Product. The taxes stated in the Product Proposal are subject to adjustment for the applicable state sales tax rate in effect at the time of delivery. Therefore, the sales tax set forth on the Product Proposal is only an estimate of such taxes and will be increased or decreased at the time of delivery if a change in the applicable sales tax rate has occurred, in which case Customer shall pay GSFA (or be refunded by GSFA) the difference in the applicable sales tax.

3. Product Completion Date. Within thirty (30) calendar days of the date on which the last required signatory executes the Product Proposal (such date, the “Executed Date”), GSFA shall submit to Customer a tentative Product completion date (which may differ from the Product completion estimate contained in the Product Proposal). Due to global supply chain constraints, any Product completion date contained herein, or in the Product Proposal, or otherwise provided to Customer, is a good faith estimate only as of the date provided to Customer, and merely an approximation based on current information available to GSFA and Manufacturer. Customer shall not be entitled to rely on any such estimate, and GSFA shall have no liability to Customer for a failure by GSFA or Manufacturer to meet any such estimate. All Product completion estimates are subject to modification and, if applicable, GSFA will provide updates to such estimates to Customer when available.

4. Stock / Demo Units. Notwithstanding any other provision contained in the Agreement (including Section 12 hereof concerning warranties), any Products constituting stock/demo unit(s) are sold to Customer on an as-is, first-come and first served-basis and GSFA makes no further representation or warranty to any customer with respect to such unit(s). Regardless of the terms of the Product Proposal, GSFA shall only be obligated to sell such stock/demo unit(s) to the first customer to enter into a purchase agreement with GSFA identifying such unit(s), and after the execution by GSFA of such agreement any subsequent purchase agreement (including the Agreement, as applicable) shall have no further force or effect with respect to such unit(s).

5. Multiple Unit Purchase. If the Grand Total Purchase Price includes pricing for multiple Products, the Product price stated in the Product Proposal shall only be valid if the quantity of Products being proposed are purchased at the same time, pursuant to the same Agreement. GSFA shall have no obligation to offer the same price for any Product if purchased by Customer pursuant to a later purchase agreement.

6. Late Fee; Storage Fee. A late fee equal to 0.033% of the outstanding portion of the Grand Total Purchase Price will be charged per calendar day for overdue payments beginning ten (10) calendar days after the payment is due and continuing for the first thirty (30) calendar days thereafter. After such thirty (30) calendar day period, the late fee shall increase to 0.044% per calendar day until payment of the outstanding portion of the Grand Total Purchase Price is received. If Customer is unable to satisfy the delivery requirements hereunder or is unwilling to take delivery of the Product, then GSFA shall be entitled to a storage charge running from the earlier of: (i) the date of delivery agreed to between GSFA and Customer (provided GSFA is willing and able to deliver the Product on such date), or (ii) twenty-one (21) calendar days after GSFA notifies Customer that the Product is available for delivery. The storage charge is equal to: (i) $175.00 per calendar day per apparatus stored, or (ii) the actual charges incurred by GSFA with a third party for storage of the Product, whichever is greater. Such storage charge shall continue until the actual time 3 of delivery and Customer’s possession of the Product, and any such storage by GSFA or such third party shall be at the sole risk of Customer.

7. Delivery; Inspection and Acceptance.
a. Delivery. Subject to Section 5 hereof, the Product is scheduled to be delivered to the location and within the time period specified in the Product Proposal. Such delivery date is an estimate, and GSFA is, notwithstanding this Section 7.a, not bound to such date unless it otherwise agrees in a separate writing to complete delivery by a date certain. For the avoidance of doubt, GSFA is not responsible for delivery delays caused by or because of actions, omissions or conduct of Customer, the Manufacturer, or their respective employees, affiliates, suppliers, contractors, and carriers. Risk of loss for the Product shall pass to Customer at the point and time of delivery (which shall include an attempted delivery by GSFA which cannot be completed due to any act of Customer). However, title to the Product shall only pass to Customer upon delivery if Customer has then fully paid GSFA all amounts due hereunder (including additional amounts due under any valid Change Order). Absent GSFA’s separate written agreement, which it may or may not provide in its sole and absolute discretion, delivery of the Product will not occur before Customer has fully paid all amounts due under the Agreement and provided proof of insurance reasonably satisfactory to GSFA. If GSFA permits Customer to take possession of the Product, Customer may not mount equipment, conduct training, or place the Product into service until all amounts due under the Agreement have been paid. If Customer has ordered multiple Products, GSFA reserves the right to deliver such Products in installments and to separately invoice Customer for such Products.
b. Inspection and Acceptance. Upon delivery, Customer shall have ten (10) calendar days within which to inspect the Product for substantial conformance to the Specifications, and in the event of substantial nonconformance to the Specifications to furnish GSFA with written notice sufficient to permit GSFA to evaluate such non-conformance (“Notice of Nonconformance to Specifications”). Contingent upon part availability and Customer’s cooperation, any Product not in substantial conformance to material Specifications shall be remedied by GSFA (by repair or replacement, at GSFA’s election) within thirty (30) calendar days from GSFA’s receipt of the Notice of Nonconformance to Specifications. In the event GSFA does not receive a Notice of Nonconformance to Specifications within ten (10) calendar days of delivery, the Product will be deemed to be in conformance with Specifications and accepted by Customer.

8. Changes to Agreement Terms.
a. Change Orders. The Customer may request that GSFA incorporate a change to the Product or the Specifications for the Product, or GSFA may submit changes to the Agreement required or permitted to be made by GSFA (pursuant to Section 8.b or otherwise) by delivering a written Change Order to the other party hereto, which shall include a description of the proposed change sufficient to permit the receiving party to evaluate such change (either, a “Change Order”). For any Change Order submitted by Customer, GSFA will provide Customer a written response (a “Response”) stating (i) whether GSFA will accommodate such Change Order (which GSFA may decide in its sole and absolute discretion); and (ii) the terms of the modification to the order, including any increase or decrease in the Grand Total Purchase Price resulting from such Change Order, a date on which any increase in the Grand Total Purchase Price must be paid, and an estimate of any effect on production scheduling or delivery resulting from such Change Order. Customer shall have seven (7) calendar days after receipt of the Response to notify GSFA as to whether Customer desires to make the changes GSFA has approved in the Response. In the event Customer countersigns GSFA’s Response, Customer shall pay the increase (or be refunded the decrease) in the Grand Total Purchase Price by the date specified in the Response. GSFA may also send Customer a Change Order to account for any changes to the Agreement required or permitted to be made by GSFA (including those changes required pursuant to Section 8.b hereof), and such Change Order shall be effective upon delivery to Customer unless Customer elects to terminate the applicable Product order under the Agreement in accordance with Section 9. 4 b. Additional Changes.
i. Component Price Volatility; Increases Imposed by Manufacturer. GSFA shall not be responsible for (i) any unforeseen price increase or surcharge enacted by suppliers of major components of the Product (including but not limited to commercial chassis, engine, transmission, and fire pump); or (ii) price increases imposed on GSFA by Manufacturer pursuant to Manufacturer’s terms and conditions for sale of the Product (a “Manufacturer Price Increase”), after Customer becomes bound by the Agreement. Customer shall be responsible for all amounts arising from any price increases for major components of the Product (including all associated taxes and fees thereon) for the Product or any Manufacturer Price Increases occurring after the execution of the Agreement which increases the cost of the Product to GSFA, and such amounts will be documented on a Change Order adjusting the Grand Total Purchase Price accordingly. Customer shall pay any such price increase prior to Product delivery. A Manufacturer Price Increase may include, but shall not be limited to, an increase in Product price resulting from an increase in the Producer Price Index of Components for Manufacturing (see www.bls.gov Series ID: WPUID6112) in excess of a compounded annual growth rate of five percent (5%), as measured between the month Manufacturer accepts the applicable Product order and the month that is fourteen (14) months prior to the then-current estimated Product completion date (the foregoing, a “PPI-Based Price Increase”). If, upon Customer’s receipt of a Change Order reflecting a PPI-Based Price Increase, Customer elects to terminate the applicable Product Order in accordance with Section 8.b.iii rather than pay such increase, then in lieu of the cancellation fees described in Section 9.a hereof GSFA shall be entitled to recover and Customer shall pay GSFA’s actual non-reimbursable costs incurred in connection with the Product order through the date of Customer’s termination of such Product order. ii. New Legal Standards. In the event the Product design, materials or specifications require an alteration arising from new regulations issued by any governmental entity or trade association, including, but not limited to, the NFPA, DOT, and EPA, and such alteration increases the cost of the Product to GSFA, Customer shall be responsible for changes to the Grand Total Purchase Price arising from such alteration. GSFA shall promptly notify Customer when it becomes aware of any potential or required change in regulations occurring prior to delivery that would impact the Product purchased.
iii. Change Orders. Customer shall execute any Change Order submitted by GSFA documenting any of the changes required or permitted by Sections 8.b.i and 8.b.ii above (which shall, to the extent practicable, itemize any increases in the Grant Total Purchase Price and specify a commercially reasonable date by which Customer must pay such increase), unless Customer instead elects to terminate the applicable Product order under the Agreement within fifteen (15) calendar days of Customer’s receipt of such Change Order and in accordance with Section 9.

Absent such a termination, failure to execute a Change Order does not alter Customer’s obligations under this Section 8.b.
c. Changes in Commercial Specifications. Specifications for all components of the Product manufactured by companies other than the Manufacturer are subject to change without notice. Specifications for such components will be as available at the time of manufacture of the Product. GSFA shall not be liable for any deviations in such specifications arising from a substitution of components or changes in the design of any component by their original manufacturer.

9. Termination.
a. By Customer. Customer may terminate a Product order identified in the Product Proposal or a Change Order by providing written notice to GSFA in accordance with Section 16 hereof. If Customer elects to terminate a Product order, Customer shall pay GSFA a cancellation fee as follows: (a) after the Product order is accepted and entered by GSFA, 10% of the portion of the Grand Total Purchase Price applicable to such Product (including all associated taxes, fees and costs) (such amount, the “Product Purchase Price”); (b) after completion of the preconstruction phase of the order process, 20% of the Product Purchase Price; and (c) after the requisition of any materials or commencement of any manufacturing or assembly of the Product by either GSFA or Manufacturer but before substantial completion of such Product, 50% of the Product Purchase Price. Customer shall not be permitted to terminate a Product order after substantial completion of manufacturing and assembly of such Product (excluding 5 any Dealer Preparation or other pre-delivery services or untypical Product customization, if applicable).

Notwithstanding the foregoing, if the applicable tier of cancellation fee is not sufficient to cover all actual costs and fees incurred by GSFA with Manufacturer in connection with Customer’s termination of the Product order (“Manufacturer Termination Fees”), then in addition to such cancellation fee Customer shall pay the balance of all Manufacturer Termination Fees. If Customer received a Prepayment Discount, such discount shall not be considered for the purpose of calculating the above cancellation fee. The tier of cancellation fee applicable to any cancellation, as well as the determination of whether a Product has reached substantial completion, shall be in the sole and absolute discretion of GSFA. Customer may request a fee waiver, and GSFA, in its sole discretion, may agree to waive and/or adjust such fee. GSFA will return the balance of the Grand Total Purchase Price or Product Purchase Price, as applicable, within thirty (30) calendar days of the effective date of the cancellation of the Product order or termination of the Agreement.

Customer may terminate the Agreement for an Event of Default by GSFA after providing GSFA with written notice in accordance with Section 16 (which notice shall describe with reasonably particularity the Event of Default justifying such termination) if such Event of Default remains uncured (if capable of cure) thirty (30) days following GSFA’s receipt of such notice; provided, however, that the foregoing cure period shall continue if and for so long as GSFA has commenced and is continuing to undertake commercially reasonable efforts to cure such Event of Default as promptly as reasonably practicable.
b. By GSFA. GSFA may terminate the Agreement for an Event of Default by Customer after providing Customer with written notice in accordance with Section 16 (which notice shall describe with reasonably particularity the Event of Default justifying such termination) if such Event of Default remains uncured (if capable of cure) thirty (30) days following Customer’s receipt of such notice; provided, however, that the foregoing cure period shall continue if and for so long as Customer has commenced and is continuing to undertake commercially reasonable efforts to cure such Event of Default as promptly as reasonably practicable. Notwithstanding the foregoing, GSFA may terminate the Agreement effective immediately upon written notice to Customer for Customer’s failure to pay any amount owed under the Agreement when due.

Notwithstanding any other provision of this Agreement, if Customer terminates a Product order in accordance with Section 9.a above, GSFA may elect to instead terminate the Agreement upon notice to Customer in accordance with Section 16 hereof. If GSFA terminates the Agreement in accordance with this Section 9.b, Customer shall pay the applicable tier of cancellation fee for all Products pursuant to Section 9.a above as if Customer had elected to terminate each applicable Product order.
c. Based on Discontinuation or Cancellation by Manufacturer. In the event that Manufacturer cancels a Product order (provided that such cancellation is not the result of an act by Customer in violation of the Agreement) or discontinues the manufacture of a Product prior to its completion and delivery: (i) if such Product is the only Product contemplated under the Agreement, then the Agreement shall terminate; or (ii) if additional Products are contemplated under the Agreement, then only the Product order for the applicable cancelled or discontinued Product shall be terminated. Such Agreement termination or Product termination, as applicable, shall be effective upon GSFA’s written notice to Customer of such cancellation or discontinuance in accordance with Section 16 hereof.

GSFA’s only obligation to Customer in such event shall be the return of any Prepayment paid by Customer for the cancelled or discontinued Product. For the avoidance of doubt, the cancellation fees contemplated in Section 9.a hereof shall not apply in the event of a termination pursuant to this Section 9.c.

10. Customer’s Obligations. Customer shall provide its timely and best efforts to cooperate with GSFA and Manufacturer during the Product manufacturing process. Reasonable and timely cooperation includes, without limitation, Customer’s providing timely information in response to any requests from Manufacturer or GSFA and the participation of Customer’s authorized representatives in traveling to Manufacturer’s facility for inspections and approval of the Product, including a final approval before the Product leaves Manufacturer’s facility.

11. Representations and Warranties. Customer hereby represents and warrants to GSFA as of the Executed Date that the execution of the Agreement and the purchase of the Product(s) and performance of the other obligations 6 of Customer under the Agreement have been approved by Customer in accordance with applicable general laws and, as applicable, Customer’s charter, ordinances, purchasing policies, and other governing documents, and executed by the appropriate Customer employees, officials, and/or representatives, and funding for Customer’s performance of its obligations under the Agreement has been duly budgeted and appropriated by Customer.

12. Standard Warranty. All applicable Manufacturer warranties are contained in the Product Warranties. Any additional warranties must be expressly approved in a writing signed by GSFA, and Customer acknowledges and agrees that Manufacturer will not be liable for any such additional warranties. a. Disclaimer. OTHER THAN AS EXPRESSLY SET FORTH IN THE AGREEMENT, GSFA, ITS AFFILIATES, AND THEIR

RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, SHAREHOLDERS, AGENTS, OR REPRESENTATIVES, DO NOT MAKE

ANY EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE PRODUCT (WHETHER RELATING TO THE CONDITION

OR QUALITY OF THE PRODUCT, OR OTHERWISE) PROVIDED HEREUNDER OR OTHERWISE REGARDING THE

AGREEMENT (INCLUDING, WITHOUT LIMITATION, WITH RESPECT TO ANY APPLICABLE DEALER PREPARATION), WHETHER ORAL OR WRITTEN, EXPRESS, IMPLIED OR STATUTORY. WITHOUT LIMITING THE FOREGOING, ANY

IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY, THE IMPLIED WARRANTY AGAINST INFRINGEMENT, THE

IMPLIED WARRANTY OR CONDITION OF FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE ARE EXPRESSLY EXCLUDED AND DISCLAIMED.

STATEMENTS MADE BY SALES CONSULTANTS OR IN PROMOTIONAL MATERIALS DO NOT CONSTITUTE WARRANTIES. b. Exclusions of Incidental and Consequential Damages. In no event shall GSFA be liable for consequential, incidental, or punitive damages incurred by Customer in connection with any matter arising out of or relating to the Agreement, or the breach thereof, even if GSFA has been advised of the possibility of such damages, and regardless of whether such damages arise out of breach of warranty, the Agreement, indemnity, whether resulting from nondelivery or from GSFA’s own negligence, or otherwise, except and solely to the extent such damages arise from the gross negligence or willful misconduct of GSFA.

13. Default. The occurrence of one or more of the following events (each, an “Event of Default”) shall constitute a default under the Agreement: (a) Customer’s failure to pay any amounts due or to perform any of its obligations under the Agreement; (b) GSFA’s failure to perform any of its obligations under the Agreement; (c) either Party becoming insolvent or becoming subject to bankruptcy or insolvency proceedings; (d) any representation made by either Party under the Agreement which is false in any material respect; (e) any action by Customer to dissolve, merge, consolidate or transfer a substantial portion of its property to another entity during the term of the Agreement; (f) any other material breach of the terms of the Agreement by a Party; or (g) a default or breach by Customer under any other agreement with GSFA or its affiliates.

14. Indemnification of GSFA. Customer shall indemnify, defend, and hold harmless GSFA, its agents, servants, successors and assigns from and against all losses, damages, injuries, claims, demands and expenses, including attorneys’ fees and other legal expenses, of whatever nature (“Damages”), to the extent Damages arise out of or in connection with: (i) Customer’s breach of the Agreement, or (ii) Customer’s use, storage, or operation of the Product following delivery, regardless of where, how, and by whom operated (excluding any negligent operation by GSFA).

The indemnification and assumptions of liability and obligation herein provided shall continue in full force and effect notwithstanding the termination of the Agreement, whether by expiration of time, by operation of law or otherwise.

This provision is not intended to and shall not constitute the exclusive remedy of the Parties under the Agreement; the Parties may seek indemnity from one another under other legal principles, whether based in equity or law, so long as they do not nullify or cancel the effects of this paragraph.

15. Force Majeure. GSFA shall not be responsible nor deemed to be in default of any provision of the Agreement on account of delays in performance due to causes which are beyond GSFA’s or Manufacturer’s control and which make GSFA’s performance impracticable, including but not limited to wars, insurrections, strikes or labor unrest, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of federal, state or local government, failure or delays in transportation, inability to obtain necessary labor, supplies or manufacturing facilities, supply chain issues, allocation regulations or orders affecting materials, equipment, facilities or completed 7 products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, disease, pandemics or epidemics, quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their agreements or labor troubles causing cessation, slowdown, or interruption of work.

16. Notice. Any notices, requests, consents, claims, demands, waivers and other communications required or permitted to be given hereunder must be given in writing at the address of each Party set forth below, or to such other address as either Party may substitute by written notice to the other in accordance with this Section 16, by one of the following methods: hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally recognized private express courier. All such communications will be deemed to have been given: (i) when delivered by hand (with written confirmation of receipt); (ii) on the third (3rd) calendar day after the date mailed, by registered, express or certified mail; or (iii) when delivered by the addressee if sent by a nationally recognized private express courier.

GSFA: CUSTOMER:

Golden State Fire Apparatus Inc. To the address listed in the Product Proposal 7400 Reese Road
Sacramento, CA 95828

17. Contradictions. In the event of a conflict between the Agreement and any Change Order, or between Change Orders, the terms of the latest executed Change Order shall control.

18. Manufacturer’s Statement of Origin. It is agreed that the manufacturer’s statement of origin (“MSO”) for the Product covered by the Agreement, if applicable, shall be retained and remain in the possession of GSFA per California Department of Vehicles (DMV) directives. Notwithstanding the foregoing, GSFA shall provide Customer with the original MSO if the Customer is self-registering, and Customer shall comply with all good-faith Process of Duty and other DMV requirements applicable to the Product and retain its own MSO.

19. Assignment. The relationship of the Parties established under the Agreement is that of independent contractors and neither Party is a partner, employee, agent, or joint venturer of or with the other. Neither Party may assign its rights and obligations under the Agreement unless it has obtained the prior written approval of the other Party.

20. Governing Law; Jurisdiction; Disputes. Without regard to any conflict of laws provisions, the Agreement is to be governed by and under the laws of the state of California. Prior to taking any legal action that may and/or can arise out of the Agreement, the Parties shall first attempt mediation with an agreed upon mediator. If the Parties cannot agree upon a mediator within thirty (30) calendar days of the submission of written notice of a dispute in accordance with Section 16 hereof, if any disputed matter remain unresolved within thirty (30) calendar days of the commencement of discussions, or if any party refuses to meet, then either party may submit any remaining disputes concerning and/or claim regarding the Agreement and/or the terms and conditions herein to the Superior Court, County of Sacramento (and the parties expressly consent to exclusive personal jurisdiction and venue before such court).

21. Entire Agreement; Amendments. The Agreement, including the Product Proposal, its exhibits, and all valid Change Orders, is the exclusive agreement between the Parties regarding the subject matter contained herein and therein. No change in, modification of, or revision of the Agreement shall be valid unless in writing and signed by duly authorized representatives of both Parties with authority to sign such amendments to the Agreement.

END OF STANDARD TERMS AND CONDITIONS
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PRODUCT

SPECIFICATIONS
Exhibit “B”
3 Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
1 FOR

SALINAS FIRE DEPARTMENT

COMMERCIAL CHASSIS
TYPE 6 EXTREME
"SAWTOOTH"
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
2 DETERMINATION OF APPARATUS WEIGHT
BME Fire Trucks, LLC. shall submit estimated "in-service" weight analysis required by applicable NFPA standards. This Excel computer weight analysis shall break down all major components of the apparatus and shall show the impact on percentage-of-load on the front and rear axles, total weight, and weight on each tire set.

The analysis shall evenly distribute the NFPA required minimum payload allowance or estimated equipment payload as provided by the purchaser into the specified compartments. The allowance for personnel, hose loads, water and foam fluids, and required NFPA equipment shall be outlined individually in the analysis and placed on the apparatus in its specific intended position.

CENTER-OF-GRAVITY ANALYSIS
BME Fire Trucks, LLC. shall perform an estimated center of gravity calculation as required by the applicable section of NFPA standards. This calculation shall include tilt angles, the estimated right to left load distribution, and load on each axle, including all specified major components.

LOW VOLTAGE TEST REQUIRMENTS
The fire apparatus low voltage electrical system shall be tested as required by this section and the test results shall be certified by the apparatus manufacturer. The certification shall be delivered to the purchaser with the documentation for the completed apparatus. The tests shall be performed when the air temperature is between 0 degrees Fahrenheit and 110 degrees Fahrenheit.

TEST SEQUENCE
The three tests defined below shall be performed in the order in which they appear. Before each test, the chassis batteries shall be fully charged until the voltage stabilizes at the voltage regulator set point and the lowest charge current is maintained for 10 minutes. The failure of any of these tests shall require a repeat of the test sequence.

RESERVE CAPACITY TEST
The chassis engine shall be started and kept running until the chassis engine and engine compartment temperatures are stabilized at normal operating temperatures and the chassis battery system is fully charged. The chassis engine shall be shut off and the minimum continuous electrical load shall be applied for 10 minutes. All electrical loads shall be turned off prior to attempting to restart the chassis engine. The chassis battery system shall then be capable of restarting the chassis engine. The failure to restart the chassis engine shall be considered a failure of this test.

ALTERNATOR PERFORMANCE TEST AT IDLE
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
3 The minimum continuous electrical load shall be applied with the chassis engine running at idle speed. The chassis engine temperature shall be stabilized at normal operating temperature. The chassis battery system shall be tested to detect the presence of a chassis battery current discharge. The detection of chassis battery current discharge shall be considered a failure of this test.

ALTERNATOR PERFORMANCE TEST AT FULL LOAD
The total continuous electrical load shall be applied with the chassis engine running up to the engine manufacturer’s governed speed. The test duration shall be a minimum of two hours. The activation of the electrical system load management system shall be permitted during this test. The activation of an alarm due to excessive chassis battery discharge, as detected by the system required by NFPA (current edition), or an electrical system voltage of less than 11.8 volts direct current for a 12 volt direct current nominal system, for more than 120 seconds, shall be considered a failure of this test.

LOW VOLTAGE ALARM TEST
Following the completion of the tests described above, the chassis engine shall be turned off. With the chassis engine turned off, the total continuous electrical load shall be applied and shall continue to be applied until the excessive battery discharge alarm activates. The chassis battery voltage shall be measured at the battery terminals.

The test shall be considered to be a failure if the low voltage alarm has not yet sounded 140 seconds after the voltage drops to 11.70 volts direct current for a 12 volt direct current nominal system. The chassis battery system shall then be able to restart the chassis engine. The failure of the chassis battery system to restart the chassis engine shall be considered a failure of this test.

The completed fire apparatus shall undergo a complete 12 volt electrical load and performance testing per applicable sections of NFPA standards with inspection and test sheets included in delivery documentation.

DOCUMENTATION
The apparatus manufacturer shall provide the results of the low-voltage electrical system performance test, certified in writing, with the documentation provided to the purchaser at the time of delivery of the completed apparatus.

The test results shall consist of the following documents:
(1) Documentation of the electrical system performance tests. (2) A written electrical load analysis, including the following:
· (a) The nameplate rating of the alternator.
· (b) The alternator rating under the conditions specified in NFPA 1906 (current edition).

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
4 · (c) Each of the component loads specified that make up the minimum continuous electrical load. · (d) Additional electrical loads that, when added to the minimum continuous electrical load, determine the total continuous electrical load.
· (e) Each individual intermittent electrical load.

TEST RESULTS
BME Fire Trucks LLC. shall provide results of the apparatus testing and shall certify the following:

The weight of the completed apparatus, when loaded to its estimated in service weight, does not exceed the GVWR and GAWR of the chassis.

The complete unit, when loaded to its estimated in service weight, meets the weight distribution and vehicle stability requirements, as defined in the current NFPA guidelines.

The unit meets all required federal standards pertaining to the manufacturer and completion of the apparatus and a label tag has been affixed to the apparatus by the manufacturer stating same.

BME Fire Trucks LLC. shall provide all testing results, including engine, speed, acceleration, road ability, braking, and auxiliary braking to the Purchaser at the time of delivery.

DELIVERY REQUIREMENTS
The bidder shall not be responsible for delays in delivery due to strikes, acts of God, failure of suppliers to deliver, chassis shortage and other reasons beyond the reasonable control of the builder. Should BME Fire Trucks, LLC. be unable to comply with the proposed delivery date, we shall immediately contact the purchaser regarding delay information and actions to be taken by the company.

This vehicle shall be F.O.B. the BME Fire Trucks facility in Boise Idaho. Dealer shall be responsible for arrangement of delivery from factory.

GENERAL WARRANTY PROVISIONS
All materials and workmanship herein specified, including all equipment furnished, shall be guaranteed for a period of one (1) year after the acceptance date of the apparatus, unless otherwise noted, with the exception of any normal maintenance services or adjustments which shall be required. Under this warranty, BME Fire Trucks, LLC. shall be responsible for the costs of repairs to the apparatus that have been caused by defective workmanship or materials during this period.

This warranty shall not apply to the following:
· Any component parts or trade accessories such as chassis, engines, tires, pumps, valves, signaling devices, batteries, electric lights, bulbs, alternators, and all other installed equipment and accessories, in as much as they are usually warranted separately by their respective manufacturers, or are subject to Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
5 normal wear and tear.
· Failures resulting from the apparatus being operated in a manner or for a purpose not recommended by the apparatus manufacturer.
· Loss of time or use of the apparatus, inconvenience or other incidental expenses. · Any apparatus which has been repaired or altered without written consent or outside of the apparatus manufacturer's factory and or authorized service center in any way that affects its stability, or which has been subject to misuse, negligence, or accident.
· Delivery of the apparatus to repair site.

DISCLAIMER
NO WARRANTIES ARE GIVEN BEYOND THOSE DESCRIBED HEREIN. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED. THE COMPANY SPECIFICALLY

DISCLAIMS WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

ALL OTHER REPRESENTATIONS TO THE USER/PURCHASER AND ALL OTHER OBLIGATIONS OR LIABILITIES. FURTHER, THE COMPANY EXCLUDES LIABILITY FOR CONSEQUENTIAL AND INCIDENTAL DAMAGES, ON THE PART OF THE COMPANY OR SELLER. No person is authorized to give any other warranties or to assume any liabilities on the Company’s behalf unless made or assumed in writing by the seller; and no other person is authorized to give any warranties or to assume any liabilities on the seller’s behalf unless made or assumed in writing by the seller.

OBTAINING SERVICE
Return the vehicle to any BME Fire Trucks, LLC. dealer/authorized service center; Return the vehicle to BME Fire Trucks, LLC. or contact BME Fire Trucks, LLC.. BME Fire Trucks, LLC. shall be solely responsible for determining the extent of repair under the terms of the warranty. Transportation costs shall be the responsibility of the purchaser.

MATERIAL AND WORKMANSHIP
All equipment provided shall be guaranteed to be new and of current manufacture, and unless specified otherwise, shall meet all requirements of these specifications and prevailing NFPA documents and be in condition at time of delivery for use as specified for this type of apparatus.

All workmanship shall be of the highest quality and accomplished in a professional manner so as to insure a functional apparatus with a high quality aesthetic appearance.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
6 The construction shall be rugged and ample safety factors shall be provided to carry the loads specified to meet both on and off road requirements.

The apparatus shall be designed and the equipment mounted with due consideration to the distribution of load between the front and rear axles, so all specified equipment, with a full complement of personnel, can be carried without damage to the apparatus.

BODY AND STRUCTURAL WARRANTY
BME Fire Trucks, LLC. shall warrant each new apparatus body, if used in a normal and reasonable manner, against structural defects caused by defects in material, design or workmanship for a period of ten (10) years, covering parts & labor to the original purchaser which shall start on day of acceptance.

This warranty shall not apply to:
· Normal maintenance services or adjustments
· To any vehicle which will have been repaired or altered outside of our factory in any way so as, in the judgment of BME Fire Trucks, LLC., to affect it's stability, nor which has been subject to misuse, negligence, or accident, nor to any vehicle made by us which will have been operated to a speed exceeding the factory rated speed, or loaded beyond the factory rated load capacity. · Commercial chassis and associated equipment furnished with chassis, signaling devices, generators, batteries, or other trade accessories as they are usually warranted separately by their respective manufacturers.
· Shipping costs of parts or apparatus for purposes of repair or replacement of parts. This warranty is in lieu of all other warranties, expressed or implied. All other representations as to the original purchaser and all other obligations or liabilities, including for incidental or consequential damage on the company's behalf unless made in writing by the company.

PLUMBING WARRANTY
The stainless steel fire pump plumbing shall carry a ten (10) year parts and labor warranty against defects in workmanship and perforation corrosion.

AKRON VALVE WARRANTY
The Akron valves shall carry a ten (10) year parts and labor manufacturer’s warranty. Provisions of this warranty shall be provided with the completed apparatus documentation.

PAINT WARRANTY
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
7 BME Fire Trucks, LLC. shall provide a seven (7) year paint warranty which shall cover peeling and/or de-lamination of the top coat and other layers of paint, cracking or checking, loss of gloss caused by cracking, checking or chalking, and any paint failure caused by defective paint materials covered by the paint manufacturer’s material warranty.

CHASSIS WARRANTY
The specified chassis shall be provided with the chassis manufacturer's warranty. The exact provisions of this warranty shall be supplied with the completed apparatus documentation.

APPARATUS OPERATION MANUAL(S)
BME Fire Trucks, LLC. shall provide (2) electronic apparatus operational manual(s) on a USB thumb drive.

CHASSIS SPECIFICATIONS-FORD F550
Engine: 6.7L 4V OHV Power Stroke V8 Turbo Diesel B20
Includes Diesel Exhaust Fluid (DEF) tank, intelligent oil-life monitor and manual push-button engine-exhaust braking. Includes:- Dual 78-AH 750 CCA Batteries Transmission: TorqShift 10-Speed Automatic
10R140 with neutral idle and selectable drive modes: normal, tow/haul, eco, deep sand/snow andslippery.

Limited Slip w/4.88 Axle Ratio
GVWR: 19,500 lb Payload Plus
Includes upgraded frame, rear-axle and low deflection/high capacity springs. Increases max RGAWR to 14, 706.

Note: See Order Guide Supplemental Reference for further details on GVWR Tires: 225/70Rx19.5G BSW A/P
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
8 Wheels: 19.5" x 6" Argent Painted Steel
HD Vinyl 40/20/40 Split Bench Seat
179" Wheelbase
Radio: AM/FM Stereo w/MP3 Player
Includes 6 speakers. Includes: SYNC Communications & Entertainment System Includes enhanced voice recognition, 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls.

Power Equipment Group
Deletes passenger side lock cylinder. Includes upgraded door-trim panel.

Includes:
- Accessory Delay
- Advanced Security Pack
Includes SecuriLock Passive Anti-Theft System (PATS) and inclination/intrusion sensors. - Folding Trailer Tow Mirrors w/Power Heated Glass
Includes manual telescoping, heated convex spotter mirror and integrated clearance lamps/turn signals. - MyKey
Includes owner controls feature.
- Power Front & Rear Side Windows
Includes 1-touch up/down driver/passenger window.
- Power Locks
- Remote Keyless Entry
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
9 Extra Heavy-Duty Front End Suspension - 7,500 GAWR
High Capacity Trailer Tow Package
Transmission Power Take-Off Provision
Upfitter Interface Module
332 Amp Alternators
Utility Lighting System

CAB SEATING AND WEIGHT ALLOWANCE
A warning label shall be installed in the cab to indicate seating positions.

LABELS, STANDARD PACKAGE SET
A standard set of labels shall be provided and installed on the inside of chassis cab area. The labels shall contain the required information based on the applicable components for the apparatus.

DATA PLAQUE
A data plaque shall be provided and installed on the inside of the cab The data plaque shall contain the required information based on the applicable components for the apparatus:
· Engine oil
· Engine coolant
· Chassis transmission fluid
· Drive axle lubricant
· Power steering fluid
· Pump, generator, or other component lubrications
· Other NFPA applicable fluid levels or data as required · Paint manufacturer, type, and color number
· Tire Speed Ratings
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
10 DATA PLAQUE
A data plaque shall be provided and installed. The plaque shall contain the following information. · Pump make and model
· GPM capacity rating
· Truck serial and production number
· Pump performance (specific GPMs at rated pressures with engine RPM) · Governed engine RPM
· Pump gear ratio

WARNING LABEL -- NO RIDING ON REAR
A warning label stating: "WARNING: DO NOT RIDE ON REAR STEP WHILE VEHICLE IS IN MOTION.

DEATH OR SERIOUS INJURY MAY RESULT" shall be installed on the rear of the apparatus. The label shall be applied to the vehicle at the rear step area. The label shall warn personnel that riding in or on these areas, while the vehicle is in motion, is prohibited.

WARNING LABEL -- OCCUPANT SEATED AND BELTED
A warning label for occupants seated to be belted shall mounted in a location visible to all occupants of the cab.

The label shall meet FAMA07 standards.

Label shall read "Crash hazard occupants must be seated and belted when vehicle is in motion. Use only OEM approved belts. Unbelted occupants are at greater risk of injury or death in a crash."

WARNING LABEL -- SIREN NOISE
A warning label for siren noise {will/shall} be located inside driver cab door. The label shall comply with FAMA42 standards.

Label shall read, "Sirens produce loud sounds that may damage hearing. Roll up windows. Wear hearing protection. Use only for emergency response. Avoid exposure to siren sound outside of vehicle.

WARNING LABEL -- HELMET WORN IN CAB
A warning label for wearing helmet in cab shall be located visible from each seating location. The label shall comply with FAMA43 standards.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
11 The label shall read, "Cash Hazard. Do not wear helmet while seated unless necessary during suppression operations. Serious head or neck injury may result from helmet use in cab. Failure to comply may injure or kill.

AIR FILTER EMBER PROTECTION SCREEN WARNING LABEL
A warning label, stating: “THIS VEHICLE HAS AN AIR INTAKE EMBER SCREEN WHICH REQUIRES PERIODIC INSPECTION & CLEANING” shall be provided and installed in the apparatus cab interior.

FRESH AIR EMBER SEPARATOR WARNING LABEL
A warning label, stating: “THIS APPARATUS IS EQUIPPED WITH A CAB FRESH AIR INTAKE EMBER PROTECTION SCREEN. ROUTINE INSPECTION IS REQUIRED.” shall be provided and installed in the apparatus cab interior.

MANUFACTURER LOGO
The apparatus shall include a BME logo plaque which shall be affixed at the rear of the apparatus.

The BME plaque shall feature white reflective material on the outside of the Maltese cross and red reflective material in the middle.

CUSTOMCUSTOM FABRICATED BUMPER
A front custom fabricated front bumper shall be made and installed. The bumper shall have mounting provisions for two (2) LED lights on either side of bumper. The bumper shall also have cutouts and mounting provisions for up to two (2) siren speakers. The front bumper shall be made of steel and shall be painted or powder coated satin black.

DRIVERS SIDE -- FRONT BUMPER COMPARTMENT
One (1) recessed hose storage compartment shall be installed in the drivers side of the bumper. The compartment shall be constructed of smooth aluminum. The floor of the compartment shall have drain holes provided.

BUMPER COMPARTMENT NYLON HOLD DOWN STRAP
One (1) nylon strap with a buckle shall be installed on the specified front bumper compartment. The nylon strap shall act as a hold down mechanism for the hose in the compartment.

The straps shall be black in color.

BUMPER COMPARTMENT GRATING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
12 The specified bumper compartment shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

AUXILIARY OFF ROAD LIGHT
There shall be two PIAA 560 LED driving lights installed in the front bumper located in the supplied cutouts.

CUSTOM FABRICATED REAR BUMPER
The rear bumper shall be a custom made BME steel bumper. The bumper shall contain tow eye provisions, a rear access step, license plate, DOT lighting and be caoted in black Dura-Bak coating.

REAR HANGING STEP
A hanging type step shall be provided. It shall be constructed of structural steel plate and steel cable hangers with extruded grip strut installed on the stepping surface. The step shall be bolted directly to the chassis step.

CAB STEPS RUNNING BOARDS
A set of BME custom made running boards shall be installed under the front and rear driver side and passenger side cab doors. The steps shall be made of steel and be powdercoated satin black.

CAB DOOR REFLECTIVE PANELS
The cab doors shall include reflective trim installed inside each door.

Specified part shall include Red and White DOT approved reflective striping.

CAB REAR SEATING
The rear seats of the cab shall be replaced with two (2) outboard forward facing non-SCBA Bostrom Sierra seats. The seats shall feature a folding seat bottom and seat occupancy sensor. The seats shall be a grey vinyl material.

AIR FILTER EMBER PROTECTION SCREEN AND WARNING LABEL
The chassis air intake shall be protected by an ember guard of 18 Mesh, 0.017-inch wire diameter, and a Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
13 maximum mesh opening of 0.039 inches. The ember guard shall be sized to fit and located at the intake opening. The screen shall be readily accessible for inspection and maintenance.

EMBER SEPARATOR -- FRESH AIR INTAKE TO CAB
The cabin air filter shall be protected by an ember guard with a maximum mesh opening of 0.039 inches.

EMBER SEPARATOR
The final stage manufacturer shall install a stainless steel ember separator within the auxiliary fire pump engine air intake system.

OEM TINTED CAB WINDOWS
The cab windows shall remain as tinted by the OEM chassis manufacturer for UV resistance only, no aftermarket tinting shall be done.

FUEL TANK PICKUP TUBE
The O.E.M fuel tank shall have an additional pickup installed to supply fuel to the auxiliary pump engine. It shall be routed from the chassis fuel tank to the pump engine. Any chassis fuel system modifications shall be fully compliant CARB regulations, CVC and FMVSS.

All fuel lines shall be loomed, “grommeted”, and firmly clamped in position to prevent chafing or damage and all synflex fuel hoses shall be wrapped with fire wrap lagging capable of withstanding temperatures in excess of 250°C.

The fuel tanks and lines shall be protected as necessary from exhaust heat through the use of heat shields or baffles. Only metal fasteners, coated or insulated for maximum fuel line protection shall be used..

TIRE PRESSURE INDICATOR SYSTEM
There shall be a tire pressure indicator at each tire's valve stem on the vehicle that shall indicate if there is insufficient pressure in the specific tire.

To be shipped loose.

TIRE REPLACEMENT
The factory tires shall be replaced with seven (7) Toyo M608Z 285/70r19.5 tires. The tires shall be mounted and balanced.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
14 SUSPENSION LIFT AND LEVEL
The truck shall get the following suspension modifications:

Front 2" level with new front shocks
Rear 3" lift w new rear shocks.

POWERCOAT FACTORY WHEELS
The factory wheels, including spare, for a total of seven (7) wheels, shall be powdercoated black by the final stage manufacturer.

Chassis Skid Plate Options

STEEL TRANSMISSION SKID PLATE
There shall be a steel transmission skid plate installed on the apparatus.

STEEL TRANSFER CASE SKID PLATE
There shall be a steel transfercase skid plate installed on the apparatus.

STEEL RADIATOR SKID PLATE
There shall be a steel radiator skid plate installed on the apparatus. The skid plate shall protect from the radiator to the front axle.

FRONT FENDER FLARES
There shall be fender flares installed on the front fenders of the apparatus. The flares shall cover the extended track of the the front tires.

PORTABLE PUMP
A Darley 1-1/2AGE 24K portable pump shall be provided on the apparatus. The unit shall have a liquid cooled, 24 HP, Kubota D902 diesel engine equipped with an electric start.

Pump Performance
20 gpm @ 310 psi
140 gpm @ 145 psi
180 gpm @ 80 psi
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
15 Diesel Engine
Kubota, D902 Diesel, water-cooled, 24 hp.

Fuel Supply
The engine shall be piped to the chassis fuel system with provisions to prevent fuel drain back to the tank when the engine is shutdown.

Fuel Prime
A fuel re-prime pump shall be provided to assist in fuel delivery to the diesel engine from the chassis tank.

Lubrication
Pressure feed with spin-on filter.

Starter
12-volt electric wired into the chassis battery system
Exhaust
A spark arrestor shall be provided on the engine exhaust system.

Air Intake
An air cleaner shall be provided with easy access to remove the element.

An ember screen shall be provided on the inlet to the air cleaner.

Shall have a 3.17 gear ratio.

DARLEY FIRE PUMP WARRANTY
A three (3) year warranty on the Darley fire pump shall be provided. The provisions of this warranty shall be described in the completed apparatus documentation.

DUAL VANGUARD PANELS
The auxiliary pump shall be controlled by a dual Vanguard panel set up, with one IO module. One panel shall be located on the pump panel and one panel shall be located in the cab center console; the IO module shall be located in the pump area. The panels shall be warrantied for a period of five (5) years.

ELECTRIC PRIMER SPECIFICATIONS
A 12 volt electrically driven positive displacement fire pump primer system shall be installed. The priming pump shall be constructed of heat treated aluminum and hard coat anodized and shall not use oil in the operation. The system shall perform in compliance to applicable NFPA standards.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
16 PRIMER CONTROL
The pump primer shall be activated by a push button located on the Darley pump control panels, one on the pump panel and one on the cab center console.

PUMP PERFORMANCE TEST AND CERTIFICATION
Upon completion, the apparatus shall undergo a complete pumping test that conforms to the requirements of NFPA Standard 1900 (latest edition) for the size and type of pump provided. The test shall consist of a continuous one-half hour test pumping at rated capacity and rated net pump pressure, a vacuum test of the primer system and plumbing, a tank discharge flow test and a pressure test of the apparatus piping.

The chassis engine and transmission, the pump and other components of the apparatus shall show no undue heating, leaks, or other defect. The results of the test shall be documented to establish the performance of the apparatus and to further insure that the unit shall perform satisfactorily when placed into service. The test results shall be certified in writing, with the certification provided to the purchaser for their records at the time of delivery of the completed apparatus.

AUXILIARY PUMP PLUMBING
The auxiliary fire pump plumbing system shall utilize stainless steel piping incorporating hosing to allow for flex. The piping shall utilize TIG welding to provide a complete seal. Hard angles shall be avoided when possible to improve water flow characteristics. The piping shall utilize Victaulic couplers whenever possible to allow flex as the body module flexes.

Threaded sections of piping shall be avoided to reduce the leak potential of the system. Victaulic couplers shall be used in place of threading to reduce leak potential. Schedule 10 stainless steel piping shall be used for transport type piping. Schedule 40 stainless steel shall be used for areas requiring threading to provide a stable threading base. Brackets shall be installed to support threading locations thereby reducing the potential for leaks.

All hoses shall be connected directly to the tank due to the different flex ratios of the tank to body. Any front discharges, any rear discharges, and all cross lays shall use hose to reach the actual discharge. The use of hose shall be utilized due to the difference in flex or movement between the discharge location and the pump connection.

AUXILIARY PUMP EXHAUST SYSTEM
The auxiliary fire pump and engine assembly shall have a muffler and exhaust pipe. The exhaust pipe shall be directed out of the compartment and away from the pump operator. An additional guard shall be installed where the pipe is exposed to touch by an operator.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
17 LOW PRESSURE PUMP SHUT-DOWN
If the fire pump runs out of water and the pressure decreases below 20 PSI, an automatic pressure switch shall detect the condition, and turn off the fire pump operation.

LOW OIL PRESSURE / HIGH TEMPERATURE PUMP SHUT-DOWN
If the fire pump has low oil pressure or high engine temperature, automatic pressure switches shall detect the condition, and the device shall turn off the fire pump operation. There shall be an override switch provided and installed on the operators pump panel to allow the system to be disabled when required.

AUXILIARY FUEL SYSTEM
The fuel system for the auxiliary fire pump shall be plumbed to the chassis fuel system. There shall be a separate fuel pickup tube mounted in the chassis fuel tank specifically for a separate engine driven pump assembly.

There shall be an electric fuel pump with regulator and fuel hose furnished between the chassis fuel tank and the auxiliary pump.

AUXILIARY FIRE PUMP ELECTRIC START WIRING TO CHASSIS
Properly sized 12 volt positive and negative cables shall be provided from the chassis battery to the auxiliary fire pump.

AUXILIARY PUMP WARNING AND INSTRUCTION LABELS
The auxiliary fire pump installation shall have operating instruction and warnings as required by applicable sections of NFPA standards on the pump panel or in the cab.

AUXILIARY PUMP OIL DRAIN EXTENSION
There shall be an oil drain extension installed on the auxiliary pump. This will allow for the engine oil to be drained without removing the auxiliary engine.

AUXILIARY PUMP SHROUD
The Axuiliary Motor Radiator shall incorporate a 3-sided bolt on shroud. The shroud's intended purpose is to seal the radiator on three sides (top and both sides) of the radiator in order to draw fresh air from the outside as to not re-circulate alrady warm air around the pump.
2-1/2” GATED INTAKE -- REAR LEFT
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
18 One (1) 2-1/2" gated suction intake shall be installed on rear left area of apparatus to supply the fire pump from an external water supply. The valve shall be a quarter-turn ball valve and shall have 2-1/2" NH female thread with removable screen. The plumbing to the intake shall be with full flow flexible hose or piping with Victaulic couplings. The color coded label shall be installed near the control handle.

One (1) Akron 8825 series swing-out style valve(s) shall be supplied and installed. All valves shall be designed to operate under normal conditions up to 500 PSI and shall have dual seats to work in both pressure and vacuum environments. All valves and controls shall be easily accessible for service, repair or replacement.

The specified valve shall have a direct actuated ‘local’ control Akron Model TSC valve handle.

One (1) chrome brass 2-1/2" NH rocker lug plug with a securing chain or cable shall be installed on the intake.

WATER TANK SUPPLY LINE TO FIRE PUMP
A 2.5" water tank to pump line shall be installed with a 2.5" full flow quarter turn ball valve and 2.5" piping.

The line shall be equipped with a hump hose with stainless steel hose clamps.

The valve shall be equipped with a Thuemling manually operated pull rod, with quarter-turn locking feature.

PUMP TO TANK
One (1) 1.5" pump to tank line shall be installed with a 1.5" full flow quarter turn controlled ball valve and 1.5" piping.

One (1) Akron 8815 series swing-out style valve(s) shall be supplied and installed. All valves shall be designed to operate under normal conditions up to 500 PSI and shall have dual seats to work in both pressure and vacuum environments. All valves and controls shall be easily accessible for service, repair or replacement.

The valve shall be equipped with a Thuemling manually operated pull rod, with quarter-turn locking feature. 2” DISCHARGE -- REAR
One (1) 2" discharge shall be installed on the rear panel right side, controlled by a quarter turn ball valve on pump panel. The discharge shall have 2" NPT x 1-1/2" NH male hose threads and nameplate label adjacent the valve control handle.

One (1) Akron 8820 series swing-out style valve(s) shall be supplied and installed. All valves shall be designed Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
19 to operate under normal conditions up to 500 PSI and shall have dual seats to work in both pressure and vacuum environments. All valves and controls shall be easily accessible for service, repair or replacement.

The specified valve shall have a direct actuated ‘local’ control Akron Model TSC valve handle.

One (1) chrome plated brass 1.5" NH rocker lug cap with a securing chain or cable shall be installed on the discharge.
1-1/2" BUMPER AREA DISCHARGE (RIGHT SIDE)
One (1) 2" discharge, shall be provided at the passenger’s side of the front bumper extension. The discharge shall be plumbed with 2" flexible high pressure hose with reusable fittings or welded stainless steel pipe. The front bumper discharge shall be equipped with a 2" quarter turn ball valve. The discharge shall have a 90 degree full swivel elbow, terminating in 1-1/2" NST male threads, to allow the hose to be pulled in any direction without kinking.

One (1) Akron 8820 series swing-out style valve(s) shall be supplied and installed. All valves shall be designed to operate under normal conditions up to 500 PSI and shall have dual seats to work in both pressure and vacuum environments. All valves and controls shall be easily accessible for service, repair or replacement.

The specified valve shall have a direct actuated ‘local’ control Akron Model TSC valve handle. 2” ISOLATION VALVE
One (1) 2" inline valve, labeled, shall be provided to isolate the front bumper extension discharge piping in the case of a hose or piping failure. This valve shall normally be left in the open position. Control for this valve shall be through the use of a R1 handle, painted red, located at the valve.

The specified valve shall have a direct actuated ‘local’ control, Akron Model R1 valve handle.

One (1) chrome plated brass 1.5" NH rocker lug cap with a securing chain or cable shall be installed on the discharge.

HOSE REEL
One (1) Hannay aluminum hose reels shall be installed. The reel shall have leak proof ball bearing swing joint, adjustable friction brake, electric 12 volt rewind provisions. The reel shall be plumbed with wire reinforced, Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
20 high-pressure hose coupled with brass fittings. The reel shall be designed to hold 125% of the specified hose capacity.

The reel shall be provided with a 1/3 HP 12 volt electric motor for rewinding the hose back on to the reel.

Hose reel shall be mounted on the passenger's side.

HOSE REEL DISCHARGE
(1) 1" discharge shall be piped from the fire pump to the hose reel with flexible high pressure hose.

One (1) Akron 8810 series swing-out style valve(s) shall be supplied and installed. All valves shall be designed to operate under normal conditions up to 500 PSI and shall have dual seats to work in both pressure and vacuum environments. All valves and controls shall be easily accessible for service, repair or replacement.

The specified valve shall have a direct actuated ‘local’ control Akron Model TSC valve handle.

One (1) push button, hose reel rewind control shall be installed adjacent the hose reel area.

The hose reel(s) and hose shall be equipped with 1" NPSH hose threads.

NO--Nozzle Mounting

HOSE REEL ROLLERS
The hose reel(s) shall be provided with a Hannay captive type four sided stainless steel roller assembly.

REEL MOUNTED HOSE
Three (3) 50' foot length(s) of 1" coupler water hose shall be installed on the hose reel. The hose shall be a rubber material and have an 800 PSI working pressure. The hose shall be 3/4" in diameter.

FOAM SYSTEM
A FoamPro electronic foam system shall be provided. The system shall be designed for use with Class A foam concentrate. The foam proportioning operation shall be designed for direct measurement of water flows and shall remain consistent within the specified flows and pressures. The system shall be capable of accurately delivering foam solution as required by applicable sections of the NFPA standards.

The system shall be equipped with a control module suitable for installation on the pump panel. There shall be a microprocessor incorporated within the motor driver that shall receive input from the system's flowmeter, while also monitoring the foam concentrate pump output. The microprocessor shall compare the values to ensure that Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
21 the desired amount of foam concentrate is injected onto the discharge side of the fire pump. A "foam capable" paddlewheel-type flowmeter shall be installed in the discharge side of the piping system.

The control module shall enable the pump operator to:
· Activate the foam proportioning system
· Select the proportioning rates from 0.1% to 1.0%
· See a "low concentrate" warning light flash when the foam tank level becomes low and in two (2) minutes, if the foam concentrate has not been added to the tank, the foam concentrate pump shall be capable of shutting down.

A 12-volt electric motor driven positive displacement plunger pump shall be provided. The pump capacity range shall be 0.1 to 1.7 GPM (6.4L/min) at 200 PSI (13.8 BAR) with a maximum operating pressure up to 400 PSI (27.6 BAR). The system shall draw a maximum of 30 amps at 12 volts. The motor shall be controlled by the microprocessor which shall be mounted to the base of the pump. It receives signals from the control module and power the 1/3 horsepower (.25 Kw) electric motor in a variable speed duty cycle to ensure that the correct proportion of concentrate is injected into the water stream.

A full flow check valve shall be provided in the discharge piping to prevent foam contamination of the fire pump and water tank. A 5 PSI (.35 BAR) opening pressure check valve shall be provided in concentrate line.

Components of the complete proportioning system as described above shall include:
· Operator control module
· Paddlewheel flowmeter
· Pump and electric motor/motor driver
· Wiring harnesses
· Low level tank switch
· Foam tank
· Foam injection check valve
· Main waterway check valve
· Flowmeter and tee
The foam system shall be installed and calibrated to manufacturer's requirements. In addition the system shall be tested and certified by the apparatus manufacturer to applicable NFPA standards.

The foam system design shall be tested and pass environmental testing in accordance to SAE standards.

An installation and operation manual shall be provided for the unit. The system shall have a one (1) year limited warranty by the foam system manufacturer.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
22 The FoamPro 1601 Series foam system shall be provided with a control cable from the controller to the foam pump assembly.

The FoamPro 1601 Series foam system shall be provided with a standard pump panel mounted FoamPro control head.

A FoamPro brass flowmeter shall be provided. The flowmeter shall be installed in the "foam capable" discharge line. The flowmeter shall have maximum accuracy between the flow range of 10 GPM and 320 GPM and be capable of operation between 3 GPM to 380 GPM. The tee shall have NPT and Victaulic inlet and outlets connections.

A FoamPro instruction and system rating label shall be provided. The label shall display information for a FoamPro 1601 Series foam system and shall meet applicable sections of the NFPA standards.

FOAM SYSTEM OUTLETS
The following discharges shall have foam distributed to them.

Front bumper discharges (if applicable)
Front bumper monitor (if applicable)
Booster hose reel(s)
Rear 2" x 1-1/2" discharge

REAR MOUNT PUMP ENCLOSURE
The rear mounted fire pump and plumbing enclosure shall be located aft of the water tank and between the side compartments. The pump module shall for allow independent flexing of the pump area from the body, chassis, tank, and shall permit quick removal.

The pump enclosure shall be powdercoated black.

PUMP PANEL MATERIAL
There shall be a rear mounted pump panel constructed of stainless steel, the pump controls and inlets/outlets shall be on the left side of the pump panel, while the right side shall feature a vertically hinged access door to the front of the Aux pump motor. The door shall have venting for the radiator and fasten with two thumb latches.

The pump panel shall be powdercoated black.

Latches shall be black.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
23 AUXILIARY PUMP ENCLOSURE LID
The Auxiliary Pump shall have an easily removable vented lid that can be used as a walking surface. The lid shall be Durabak black. The lid can either be bolted or pinned as to access the Auxiliary motor for maintenance.

The lid shall enclose the entire pump compartment up to but not beyond the foam and water fill towers.

MASTER PRESSURE GAUGE
One (1) pressure gauge shall be provided on the operator's panel. The gauge shall be a Span brand, or equivalent, 30-0-600 PSI graduated, with a minimum diameter of 2-1/2", backlit for nighttime operations and silicone liquid filled to prevent condensation inside the gauge and to dampen the movement.

The gauge housing shall be constructed of Zytel nylon with a 1/4" NPT brass male fitting centrally located on the rear of the housing. The gauge shall be filled with low-temperature liquid with an operating range of -40 to +150 degrees Fahrenheit, which prevents bouncing of the readout needle and provides for an accuracy rating of 3% or 1" hg on the vacuum side and 5% or 15 PSI on the pressure side of the gauge.

Gauge(s) shall include internal, back-lit 12 volt lighting. Replaceable, White, LED bulb in a water-resistant holder.

Gauge(s) shall be supplied with a white dial face with black lettering and black gauge marks.

Gauge bezel shall be Chrome in color.

TEST TAPS
Test taps for pump intake and pump pressure with name plate labels shall be provided on the pump instrument panel.

WATER TANK GAUGE
One (1) Fire Research TankVision model WLA300-A00-S20 tank gauge shall be installed on the pump panel.

The water tank indicator kit shall include an electronic indicator module, a pressure sensor, and a 10' sensor cable. The indicator shall show the volume of water in the tank on nine (9) easy to see super bright LEDs.

The specified level gauge shall be active anytime the chassis battery switch is turned on.

CLASS A FOAM TANK GAUGE
One (1) Fire Research brand, Model WLA360-A00 tank level gauge shall be provided on the pump operator’s panel to monitor the foam concentrate storage tank level. The gauge shall indicate the foam concentrate storage Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
24 tank liquid level on an LED bar graph display.

The specified level gauge shall be active anytime the chassis battery switch is turned on.

NOMENCLATURE PLATES
The apparatus shall be equipped with color coded labels. The labels shall be furnished for discharges, intakes, and for other controls and indicators. All labels shall be in English format.

PUMP PANEL LIGHT SHIELD
There shall be one (1) stainless steel light shield assembly provided and installed above the pump panel area.

There shall be TecNiq LED light(s) installed within the shield.

The shield shall be black in color.

DESIGN AND SCOPE- EXTREME TYPE 6
The body shall be designed and constructed of commonly available structural components for ease of repair and maintenance. The body shall be of a modular design with the body structure independent of the chassis frame rails. The body module shall be mounted to the chassis frame rails utilizing a unique double spring mounting system for flexibility and durability over the lifetime of the apparatus. The fabrication of the body shall be of welded construction to withstand the rigors of fire service use.

The body shall be designed to incorporate and support the tank, compartments, and all other equipment intended to be stored in or mounted to the body module. The body skeleton and compartment framework shall be designed of tubular members for increased strength and stress resistance. There shall be no sheet metal or extrusions utilized in the foundation or structural components of the body module due to their critical role in assuring lifetime durability, functionality and usability.

BODY FRAMEWORK
The entire body framework shall be fabricated of 6061-T6 aluminum architectural style tubing. The body framework shall be a completely welded unit, forming a connected, stable frame for strength, longevity and providing the skeleton of the body module. The internal upright members of the framework shall act as support for the top layer of the body module. The external upright members shall act as an exoskeleton providing form and support for compartments while acting as the external surfaces of the module. The framework shall define the compartment openings and provide a rigid mounting location for all compartments and doors.

The foundation cross-members shall be placed perpendicular to the chassis frame rails in the wheel well area extending the full width of the body and shall be constructed of 3 inch high x 2 inch wide x .250 inch tubing.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
25 The foundation members parallel to the chassis frame rails shall be constructed of 3 inch square x .250 inch tubing and shall connect the foundation cross members and extend the full length of the body.

All tank support cross members shall be placed to support the water tank as per the tank manufacture’s recommendation. These supports shall be constructed of 3 inch high x 2 inch wide x .250 inch aluminum tubing.

The tank support angles shall be constructed of 4 inch x 4 inch x .250 inch thick angles and shall be placed at the tank sides parallel to the chassis frame rails to provide lateral support for the tank and protection from debris from the wheels.

The internal upright supports for any ceiling and top component shall be placed to provide support for all components and shall be constructed of aluminum tubing measuring 2 inch square x .250 inch wall thickness.

All front to rear connecting members shall be 3 inches high x 2 inches wide x .125 inch wall thickness and shall be placed in between the interior upright support members to provide rigidity, stability and support to all top layer components. All gussets shall be constructed of 2 inches high x 3 inches wide x .250 inch thick plate which shall be placed on the top and bottom of the foundation cross members where they intersect with the exterior members.

BODY MOUNTING SYSTEM
The mounting assembly shall be designed to isolate and protect the body module from vibration and twisting stresses imparted by the flexing of the chassis frame rails. The body module shall employ spring loaded body mounting assemblies. Each two piece mounting assembly shall be designed to positively position the body on the frame rails while preventing lateral and forward or aft movement. Mounting assemblies shall be placed forward and rearward of the rear axle as necessary to provide a strong and stable mounting of the body module.

Each mounting assembly shall consist of a “male” upper mounting bracket and a “female” lower mounting bracket.

BODY MATERIAL
All materials utilized shall be of the correct type, alloy, and thickness to withstand the intended usage and provide protection against cracking, corrosion or metal fatigue. The body compartments shall be fabricated using .125 inch 5052-H32 aluminum for most compartments unless otherwise stated. Any use of proprietary parts or materials in the construction of the body shall be unacceptable, due to potential delays or difficulties in an event of future repairs or when service becomes necessary.

All external upright supports for integral compartments shall incorporate a second set of upright supports constructed of 3 inch wide x 2 inch deep x .250 inch wall thickness and shall be located outboard of the internal upright supports to provide a rigid structure for the compartments to be mounted to. The compartment openings shall be constructed of 3 inch high x 2 inch wide x .125 inch wall thickness cross members and shall be placed in between the external upright supports to define the openings of all enclosed body compartments again, providing a rigid mounting location for compartments.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
26 COMPARTMENT FLOOR-SWEEP OUT STYLE
Each compartment shall feature a raised floor sufficient enough so the lip of the compartment shall clear the frame rail of the body module to allow debris to be removed easily from the compartment. A hat shaped support shall be placed under the floor to improve stability and prevent bowing of the floor with use and age.

COMPARTMENTATION
All compartments shall be constructed of smooth aluminum and welded for strength and shall be sealed from the elements. The compartments shall be attached to the aluminum superstructure only, in order to maintain a truly modular design. Each compartment shall include ventilation louvers which shall be provided on each side panel of the compartment to maximize moisture evacuation for the protection of the equipment and the compartment itself. Louvers shall be placed in the ventilation holes to prevent debris transfer to and from the inside of the body module. Each compartment shall feature a smooth edges and surfaces from the walls to each weld without sharp edges in the material.

Square Body Sawtooth Package
DRIVER’S SIDE BODY COMPARTMENTS
COMPARTMENT D1
One full height compartment shall be provided on the driver's side of the apparatus body, forward of the rear wheels. Approximate "clear door opening" compartment dimensions: 23.5" wide x 41.5" high x 21" deep.

COMPARTMENT VENTILATION
A minimum 2-inch single “Weber” style polished stainless steel swivel vent with four (4) ¼-inch vent holes shall be provided. These vents shall have a stainless steel center bolt to lock the vent in either the open or closed position and be located in the compartment walls. All vents will contain fire resistant filters to minimize dust entering the compartment.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

ADJUSTABLE UNISTRUT
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
27 Adjustable Uni-Strut equipment mounting tracks shall be installed inside the compartment with two (2) channels on the left wall and two (2) channels on the right wall. The tracks shall be positioned to provide support for equipment mounting. The length of the tracks shall be sized to allow for optimum use of the compartment interior.

ADJUSTABLE SHELF
There shall be (1) adjustable shelf(ves) installed; and the shelf(ves) shall be constructed of .125" thick smooth aluminum plate and be mounted in the specified compartment with double bolt aluminum shelf brackets. The shelf(ves) shall have a broken front edge, and a broken rear edge for added strength and reinforcement.

COMPARTMENT SHELF GRATING
The specified compartment shelf shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

TOOL BOARD MOUNTING PANEL
A Performance Advantage (PAC) wall mounted tool board constructed of aluminum extrusions shall be provided.

COMPARTMENT GRATING
The compartments shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

COMPARTMENT GRATING EDGE
The Dri-Dek grating shall be equipped with beveled edges where required.

The specified Dri-Dek grating shall be black in color.

COMPARTMENT LIGHTING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
28 The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

COMPARTMENT D2
One horizontal compartment shall be provided above the rear wheel well on the driver's side of the apparatus body. Approximate compartment "clear door opening" dimensions: 42" wide x 21.5" high x 21" deep.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

ADJUSTABLE UNISTRUT
Adjustable Uni-Strut equipment mounting tracks shall be installed inside the compartment with two (2) channels on the left wall and two (2) channels on the right wall. The tracks shall be positioned to provide support for equipment mounting. The length of the tracks shall be sized to allow for optimum use of the compartment interior.

COMPARTMENT SHELF GRATING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
29 The specified compartment shelf shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping. 500# ROLL OUT TRAY
There shall be one (1) 500# capacity roll out tray(s) provided and installed in the specified compartments. The tray(s) shall be constructed of .188” smooth aluminum with a 2” lip on all four sides. The tray(s) shall roll fully out of the compartment, and shall be equipped with a locking device to hold the tray in both the in and out positions.

COMPARTMENT SLIDE OUT TRAY GRATING
The specified compartment slide out tray shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

The roll out slide tray and or trays shall have reflective striping applied horizontally on the front and side edges of the tray. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

COMPARTMENT GRATING
No compartment floor grating shall be provided in specified compartment.

COMPARTMENT LIGHTING
The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

DOOR AJAR SENSOR
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
30 The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

COMPARTMENT D3
One compartment shall be provided on the driver's side of the apparatus body aft of the rear wheels.

Approximate compartment "clear door opening" dimensions: 29" wide x 41.5" high x 21" deep.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

Adjustable Uni-Strut equipment mounting tracks shall be installed inside the compartment with two (2) vertical channels on the back wall of the compartment.

ADJUSTABLE SHELF
There shall be (2) adjustable shelf(ves) installed; and the shelf(ves) shall be constructed of .125" thick smooth aluminum plate and be mounted in the specified compartment with double bolt aluminum shelf brackets. The shelf(ves) shall have a broken front edge, and a broken rear edge for added strength and reinforcement.

COMPARTMENT SHELF GRATING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
31 The specified compartment shelf shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

COMPARTMENT GRATING EDGE
The Dri-Dek grating shall be equipped with beveled edges where required.

The specified Dri-Dek grating shall be black in color.

COMPARTMENT LIGHTING
The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

PASSENGER SIDE BODY COMPARTMENTS
COMPARTMENT P1
One full height compartment shall be provided on the passenger's side of the apparatus body forward of the rear wheels. Approximate compartment "clear door opening" dimensions: 23.5" wide x 41.5" high x 21" deep.

COMPARTMENT VENTILATION
A minimum 2-inch single “Weber” style polished stainless steel swivel vent with four (4) ¼-inch vent holes shall be provided. These vents shall have a stainless steel center bolt to lock the vent in either the open or closed Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
32 position and be located in the compartment walls. All vents will contain fire resistant filters to minimize dust entering the compartment.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
33 COMPARTMENT GRATING EDGE
The Dri-Dek grating shall be equipped with beveled edges where required.

The specified Dri-Dek grating shall be black in color.

COMPARTMENT LIGHTING
The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

COMPARTMENT P2
One horizontal compartment shall be provided above the rear wheel well quarter panel on the passenger's side of the apparatus body. Approximate compartment "clear door opening" dimension: 42"wide x 21.5" high x 21" deep.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

ADJUSTABLE UNISTRUT
Adjustable Uni-Strut equipment mounting tracks shall be installed inside the compartment with two (2) channels on the left wall and two (2) channels on the right wall. The tracks shall be positioned to provide Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
34 support for equipment mounting. The length of the tracks shall be sized to allow for optimum use of the compartment interior.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

TOOL BOARD MOUNTING PANEL
A Performance Advantage (PAC) wall mounted tool board constructed of aluminum extrusions shall be provided.

COMPARTMENT GRATING EDGE
The Dri-Dek grating shall be equipped with beveled edges where required.

The specified Dri-Dek grating shall be black in color.

COMPARTMENT LIGHTING
The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
35 DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

COMPARTMENT P3
One compartment shall be provided on the passenger's side of the apparatus body aft of the rear wheels.

Approximate compartment "clear door opening" dimensions: 29" wide x 41.5" high x 21" deep.

COMPARTMENT FLOOR DRAIN
The compartment shall be provided with rear corner floor drains to the underside of the body.

COMPARTMENT SILL PLATE
The compartment shall feature a polished stainless steel sill plate protecting the painted surface of the compartment when items are accessed.

COMPARTMENT SHELF GRATING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
36 The specified compartment shelf shall be fitted with removable interlocking vinyl Dri-Dek grating. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

The specified Dri-Dek grating shall be black in color.

The compartment shelf and or shelves shall have reflective striping added to the outside lip. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

COMPARTMENT GRATING EDGE
The Dri-Dek grating shall be equipped with beveled edges where required.

The specified Dri-Dek grating shall be black in color.

COMPARTMENT LIGHTING
The specified compartment shall have two (2) vertical Code 3 800 series lights installed.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

COMPARTMENT BL
The walls in between D2 and D3 shall be removed for long handle tool storage. There shall be a door on the rear tail panel approximate clear door opening of 14.5"W x 25"H to access the compartment.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar. *** Square Sawtooth Top Boxes ***
TOP OF BODY COMPARTMENT- LARGE FRONT 3 COMPARTMENT
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
37 There shall be a compartment mounted on top of the body, the compartment shall feature three separate compartments each with its own door. The outside compartment doors shall open from the outer edge up and towards the center of the vehicle, while the large center compartment shall open up and towards the front of the vehicle. There shall be a vertical grab handle on each front corner of the box to aid in climbing the front of the body. The side compartments shall have an approximate clear door opening of 16 1/2" inches wide by 42" long.

The depth shall be approximately 16". The center compartment shall have an approximate clear door opening of

42.5" wide by 42" long. The center compartment shall also be approximately 16" deep.

The compartment shall be made per AP-00-020390 (reference Fresno).

ALUMINUM TREADPLATE DOOR
This compartment shall feature an aluminum diamond plate lid, the lid shall be coated in black Dura-Bak.

DOOR LATCH
The specified hinged door(s) shall be equipped with a sealed, black lever latch(es). Latch(es) shall be non-locking style.

ALUMINUM TREADPLATE DOOR
This compartment shall feature an aluminum diamond plate lid, the lid shall be coated in black Dura-bak

DOOR LATCH
The specified hinged door(s) shall be equipped with a sealed, black lever latch(es). Latch(es) shall be non-locking style.

HANDRAILS
Two (2) knurled type non-slip handrail, approximately 12” in length, shall be vertically installed.

COMPARTMENT GRATING
No compartment floor grating shall be provided in specified compartment.

COMPARTMENT LIGHTING
The specified compartment shall have four (4) Tecniq E10 lights installed within it.

DOOR AJAR SENSOR
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
38 The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

SECONDARY TOP COMPARTMENT- ENCLOSED BOX
There shall be a secondary top compartment located aft of the main forward top compartment. The compartment shall be an enclosed box the full width of the body, with a horizontally hinged door on either side. The compartments overall approximate dimensions are 12" high by 8" wide. There shall be NO center divider (reference Fresno).

The specified hinged door(s) shall be equipped with (2), black lever latch(es). Latch(es) shall be non-locking style.

REAR TOP STORAGE BOX - DRIVER'S SIDE
There shall be a rear top storage box mounted on the driver's side of the apparatus with approximate dimensions of 59.25"L x 41.75"W x 16.5"D, AP-00-022680 (reference Fresno). The box shall begin aft the second top storage compartment and span all the way to the rear of the apparatus. There shall be no gap between the transverse compartment and the rear top storage box.

WHEEL WELL PANEL CONSTRUCTION
The outer wheel well panel shall be an integral part of the overall body design and constructed of aluminum. It shall be welded in to place. The exterior wheel well area shall be painted to match the body.

FUEL FILL ACCESS
A Cast Products aluminum enclosure with hinged access door shall be installed in the driver's side wheel well area to accommodate the fuel fill assembly.

DIESEL EXHAUST FLUID FILL ACCESS
The factory DEF fill access shall be located inbetween the cab and the body, the fill shall be held in place by either an OEM or BME made bracket.

FRONT OF BODY -- PROTECTIVE SURFACE
The entire front of the apparatus body shall include a protective surface, constructed of aluminum tread plate material. The panels shall be painted or powder coated satin black.

REAR BODY PANELS
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
39 The entire rear of the apparatus body shall be painted apparatus color.

OUTER REAR BODY PANELS -- PROTECTIVE COVERING
The rear outer panels of the body shall have protective surfaces installed on the corners. The protective covering shall be constructed of polished stainless steel material. They shall be painted or powder coated satin black.

TOP OF BODY COMPARTMENTS -- PROTECTIVE SURFACES
The top of the side compartments shall have a protective surfaces installed. The surface shall be constructed of aluminum diamond plate and coated in black Dura-Bak coating for slip resistance.

ALUMININUM – COMPARTMENT DOOR, HINGED OVERLAP
Five (5) single, vertically hinged door shall be provide and fabricated from aluminum. The frame of the door shall be constructed of 1.75” x 1.75” x .125” aluminum tubing to prevent corrosion and provide structural support. The spacing created by the frame tubing shall filled with Styrofoam for added support, dent resistance, insulation and noise reduction. The exterior surface shall be .125” aluminum for durability. The interior surface shall be .080” aluminum. There shall be no mechanical fasteners, such as bolt heads or rivets on the inside or outside of the doors.

The exterior of the door shall overlap the opening of the compartment. A .75” lip shall be constructed around the opening of the compartment and the exterior of the door. A rubber seal shall be installed on the .75” lip on both the compartment and the door to provide for a double seal against water and dust.

The door shall be designed utilizing a D-ring style latch system. A 6” stainless steel D-ring latch, large enough to accommodate a gloved hand, shall be mounted on the exterior of the door. A stainless steel bezel shall be installed to house and protect the D-ring locking mechanism. The easily serviced bezel shall be mounted utilizing stainless steel screws. The D-ring locking mechanism shall be a double catch design. The first catch shall engage to secure the door in the event of improper closure. The second catch shall seal the door from water and other elements once the door has been properly closed.

The door shall be mounted using a stainless steel piano style hinge and a .25” diameter hinge pin for stability.

The vertical hinge shall be mounted to the body frame with threaded inserts and stainless steel screws to preserve functionality and ease of maintenance in the event of damage.

Gas struts shall be utilized to hold the door in the open position and to prevent the door from slamming during closing. The gas struts shall be mounted directly to the door with a stainless steel bracket assembly for stability and ease of maintenance. The gas struts shall be mounted to the interior of the compartment with a fully adjustable assembly.

The specified door(s) shall have a Polished stainless-steel D-ring door handle.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
40 The specified door(s) D-ring handles shall be equipped with manual key door locks keyed to use the 1250 key.

COMPARTMENT DOOR EDGE STRIPING
The hinged compartment doors shall have reflective striping applied on the edges. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

ALUMININUM – COMPARTMENT DOOR, LIFT UP HINGED OVERLAP
There shall be two (2), horizontally hinged lift up door shall be fabricated of aluminum. The door shall feature an exterior surface which overlaps the opening of the compartment. The exterior surface shall be .125” aluminum for durability and damage resistance. The interior surface shall be .080” aluminum for structural support and overall appealing appearance of the compartment. The frame of the door shall be constructed of

1.75” x 1.75” x .125” aluminum tubing to prevent corrosion and provide structural support. The spacing created by the frame tubing shall be filled with Styrofoam for added support and dent resistance, temperature insulation, and noise reduction.

A .75” lip shall be constructed around the opening of the compartment and the exterior of the door. A rubber seal shall be installed on the .75” lip of both the compartment and the door to provide for a double seal against water and dust. A rain gutter shall be mounted above the latch type door for an added third layer of water protection.

The door shall be designed utilizing a D-ring latch system. A 6 inch stainless steel D-ring latch, large enough to accomodate a gloved hand, shall be mounted on the exterior of the door to allow the door to seal and fasten in the closed position. A stainless steel bezel shall be installed to house and protect the D-ring locking mechanism.

The easily serviced bezel shall be mounted utilizing stainless steel screws for added stability of the mechanism and ease of maintenance in the event of damage. The D-ring locking mechanism shall be of a double catch design. The first catch shall engage to secure the door in the event of improper closure. The second catch will seal the door to water and other elements once the door has been properly closed.

The door shall be mounted with a stainless steel hinge with .25” diameter hinge pin for stability. The horizontal hinge shall be mounted to the body frame with threaded inserts and stainless steel screws to preserve functionality with use or age and ease of maintenance in the event of damage.

Gas struts shall be utilized to hold the door in the open position and to prevent the door from slamming during closing. The gas struts are mounted directly to the door with a stainless steel bracket assembly for stability and ease of maintenance. The gas struts shall be mounted to the interior of the compartment with fully adjustable assembly for ease of adjustment and maintenance while increasing stability.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
41 The specified door(s) shall have a Polished stainless-steel D-ring door handle.

The specified door(s) D-ring handles shall be equipped with manual key door locks keyed to use the 1250 key.

COMPARTMENT DOOR EDGE STRIPING
The hinged compartment doors shall have reflective striping applied on the edges. The stripe shall be a 1-1/2" minimum in width.

Specified part shall include Red and White DOT approved reflective striping.

FOLDING STEP -- DRIVERS SIDE FRONT
There shall be one (1) Innovative Controls black powder coated steps installed. The steps shall be a spring loaded design with an approx 8" by 6" stepping surface and feature a BME logo and an LED light to light up the stepping surface. The step shall be installed on the front drivers side of the body.

FOLDING STEP -- PASSENGER SIDE FRONT
There shall be one (1) Innovative Controls black powder coated steps installed. The steps shall be a spring loaded design with an approx 8" by 6" stepping surface and feature a BME logo and an LED light to light up the stepping surface. The step shall be installed on the front passenger side of the body.

FOLDING STEP -- DRIVER SIDE REAR
There shall be two (2) Innovative Controls black powder coated steps installed. The steps shall be a spring loaded design with an approx 8" by 6" stepping surface and feature a BME logo and an LED light to light up the stepping surface. The step shall be installed on the rear driver's side of the body.

HANDRAILS
One (1) knurled type non-slip handrail, approximately 18” in length, shall be horizontally installed.

HOSE STORAGE BRACKET
One (1) folding Cast Products I-Zone hose bracket shall be provided on the rear of the apparatus body, rear-facing, one (1) on the passenger side of the body mounted as to not obstruct any rear warning lights.

WATER TANK CAPACITY
The water tank shall be a poly water tank with a capacity of 300 gallons.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
42 WATER TANK WARRANTY
The polypropylene water tank that is specified to be supplied with this apparatus shall be warranted by the water tank manufacturer for a "lifetime" period from the date that the apparatus is put into service. The tank manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The warranty shall cover the reasonable costs of removing the water tank from the apparatus and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the apparatus.

The water tank shall be configured in a rectangular style with consistent widths on the sides from top to bottom.

NFPA COMPLIANCE
The water tank construction shall conform to applicable NFPA standards.

TANK TO PUMP CONNECTION
A 3" PVC pipe shall be provided on the water tank for connection of the tank to the suction side of the pump with a flexible hump hose assembly. The tank suction valve and hump hose required to complete this connection shall be supplied by the final assembler.

PUMP TO TANK CONNECTION
A 2" connection shall be provided on the water tank for connection of the discharge side of the pump to the tank for filling purposes. The valves and hose required to complete this connection shall be supplied by the final assembler.

CLASS A FOAM TANK SPECIFICATIONS
The Class A foam tank shall have a capacity of 12 gallons.

FOAM TANK WARRANTY
The foam tank shall carry a “lifetime” warranty against defects in workmanship and perforation corrosion. The provisions of this warranty shall be provided in the delivery documentation. The tank manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The warranty shall cover the reasonable costs of removing the water tank from the apparatus and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the apparatus.

A 3/4" PVC fitting shall be provided on the foam tank for connection of the foam tank to the suction side of the Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
43 foam system.

A 3/4" diameter connection, piping, and gate type valve shall be installed for the foam tank for draining purposes.
12 VOLT ELECTRICAL SPECIFICATIONS
The following describes the low voltage electrical system on the apparatus including all panels, electrical components, switches and relays, wiring harnesses and other electrical components. The apparatus manufacturer shall conform to the latest Federal DOT standards, current automotive electrical system standards and the applicable requirements of NFPA.

Wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. Voltage drops shall not exceed 10 percent in all wiring from the power source to the using device. The wiring and wiring harness and insulation shall be in conformance with SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties.

Exposed wiring shall be run in a loom with a 290 degree Fahrenheit rating. Wiring looms shall be properly supported and attached to body members. Electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction.

All wiring connections and terminations shall provide positive mechanical and electrical connections and be installed in accordance with the device manufacturer's instructions. When wiring passes through metal panels, electrical connections shall be with mechanical type fasteners and rubber/plastic grommets Wiring between the cab and body shall be split using Deutsch type connectors or enclosed in a terminal junction panel allowing body removal with minimal impact on the apparatus electrical system. Connections shall be insulated with heat shrink tubing to resist moisture and foreign debris such as grease and road grime. Weather resistant connectors shall be provided throughout the system.

Electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions.

When required, automatic reset breakers and relays shall be housed in the main body junction panel.

There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless enclosed in an electrical junction box or covered with a removable electrical panel. Wiring shall be secured in place and protected against heat, liquid contaminants and damage and shall be uniquely identified at least every six inches (6") by color coding or permanent marking with a circuit function code and identified on a reference chart or electrical wiring schematic per requirements of applicable NFPA standards.

Low voltage protective devices shall be provided for the electrical circuits. The devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. Over current protection devices shall be automatic reset type suitable for electrical equipment and shall meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
44 of maximum current for which the circuit is protected. Electro-magnetic interference suppression shall be provided in the system as required in applicable SAE standards.

The electrical system shall include the following:

Electrical terminals in weather exposed areas shall have a non-conductive grease or spray applied. All terminal plugs located outside of the cab or body shall be treated with a corrosion preventative compound.

All electrical wiring shall be placed in a protective loom or be harnessed.

Exposed connections shall be protected by heat shrink and or a sealed connector.

Large fender washers shall be used when fastening equipment to the underside of the cab roof and all holes made in the roof shall utilize a weatherproof strain relief.

Electrical components installed in exposed areas shall be mounted in a manner that will not allow moisture to accumulate inside.

A service loop shall be provided behind all electrical appliances to allow them to be pulled away from their mounting area for inspection and service work
Upon completion of the vehicle and prior to delivery, the apparatus shall be electrically tested and the electrical testing, certifications, and test results shall be submitted with delivery documentation per the requirements of NFPA.

ELECTRICAL WIRING HARNESS
The electrical system shall be divided into separate harnesses. The individual harnesses shall be connected with Deutsch type quick connectors.

CUSTOM FABRICATED REAR CONSOLE
A custom fabricated rear center console shall be located between the rear seating positions, AP-00-020862.

CUP HOLDER
The console shall have three (3) cup holders installed. Exact location to be determined at the preconstruction meeting.

The specified compartment(s) shall be coated with Black/Black colored Multi-Spec paint.

USB CHARGING PORT
Four (4) USB charging port(s) shall be installed in the cab of the truck for the fire departments accessory devices. The USB charging port shall have two (2) USB connections and one USB-C connection.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
45 The specified power source shall be wired to the switched battery circuit.

CUSTOM FABRICATED CONSOLE
A custom fabricated electrical console and enclosure shall be located between the driver's and the officer's seating positions. The console shall feature a single row of havis style plates on a bolted down lid.

The specified compartment(s) shall be coated with Black/Black colored Multi-Spec paint.

BATTERY SWITCH - MASTER DISCONNECT
A battery disconnect switch controlling the 12-volt power supply from the battery system shall be located conveniently near the driver.

BLUE SEA SYSTEMS BATTERY CHARGER
The apparatus shall have a Blue Sea Systems, P12 Battery Charger, model #7532 installed. The battery charger shall be 12V DC and have a total output current of 40A. The battery charger shall be located in a clean and dry area.

BLUE SEA SYSTEMS SHORE POWER
The apparatus shall have a Blue Sea Systems, Sure Eject 20 amp shore power plug installed.

It shall be mounted on the driver's side of the body, forward of the rear axle and in line with the fuel fill.

The specified Sure Eject shall include a red cover.

The plug shall be located on the driver's side of the body, forward of the rear axle.

IDENTIFICATION LIGHTS
LED identification lights shall be installed on the vehicle as required by applicable highway regulations. All lights shall be 3/4" grommet mount type.

LICENSE PLATE BRACKET
A license plate bracket with a Tecniq L110 LED light shall be provided at the rear of the apparatus.

DOT LIGHTING
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
46 There shall be four (4) Truck-Lite brand 60 series lights mounted in the provided cutouts in the rear bumper.

The lights shall function as the Stop, tail, and turn signals. The lights shall also have back-up lights integrated into the housing. The lights shall be mounted using screws.

FRONT BUMPER -- GROUND LIGHTS
There shall be two (2) Tecniq E10, LED ground light(s) installed under the front bumper.

The ground lights shall be activated when parking brake is set, or the transmission is placed into park (where applicable).

CAB GROUND LIGHTS
There shall be four (4) Tecniq E10, LED ground lights installed under the cab door(s).

The ground lights shall be activated when parking brake is set, or the transmission is placed into park (where applicable).

GROUND LIGHTS - UNDER REAR STEP
There shall be two (2) Tecniq E10, LED ground lights installed under the rear step area.

The ground lights shall be activated when parking brake is set, or the transmission is placed into park (where applicable).

SCENE LIGHTS
Two (2) Tomar Revolution Model# R79L-13 7" by 9", clear LED flood scene light(s) shall be installed. The light(s) shall feature a 13 degree down angle lens. The light(s) shall include a rubber gasket for surface mounting.

One (1) light shall be installed in Zone B on the rear portion of the top, over-tank compartment immediately aft the cab.

One (1) light shall be installed in Zone D on the rear portion of the top, over-tank compartment immediately aft the cab.

The specified Tomar 7" x 9" light(s) shall be equipped with a Tomar bezel black in color. Model# R79-BZ-B TOMAR 20" SCENE LIGHT
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
47 One (1) Tomar TRX twenty-five inch (25") model TRX-25W-AC light(s) shall be installed as specified on the apparatus. The light shall be capable of emitting amber and white light but programmed for white light only.

The lightbar shall be installed on the top of body in upper Zone C, centered.

TOMAR 30" SCENE LIGHT
One (1) Tomar TRX thirty inch (30") model TRX-30W-AC light(s) shall be installed as specified on the apparatus. The light shall be capable of emitting amber and white light.

Lightbar shall be mounted on top/center of the front bumper, behind the winch access door (reference Fresno).

DOOR OPEN WARNING LIGHT
A door open warning light shall be installed on cab dash. The light shall be a flashing LED light with a red lens.

The light shall include a label, “Do Not Move Apparatus When Light is ON”. "DOOR OPEN" AND EQUIPMENT OPERATION ALARM
A buzzer or alarm shall be installed in cab to indicate "doors open" or equipment operation on the apparatus.

The buzzer shall operate when parking brake is released.

RADIO PRE-WIRE
There shall be a radio pre-wire provided in the cab center console. The prewire shall consist of a battery hot, battery switched, and a ground source.

RADIO ANTENNA INSTALLATION
There shall be three (3) radio antenna installed on the apparatus and routed to the cab center console.

BACK UP ALARM
One (1) solid state back up alarm shall be provided at the rear of the apparatus. The back up alarm shall be wired to the reverse circuit of the transmission, and shall provide an audible alarm to the rear of the apparatus when reverse gear is selected. The alarm shall have a volume of 87 to 112 db while in operation.

INVIEW 360™ HD VIDEO SYSTEM
Product Description:

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
48 The vehicle shall be equipped with an FRC, model SNB100-C00 inView™ 360 Video system. This system shall provide the driver with a 360 degree birds-eye style view of the apparatus, along with individual camera views based on determined conditions. (Monitor shall be sold separately as an available option.) The inView™ 360 system shall include (4) four cameras standard, an Electronic Control Unit (ECU), required harnesses and a manual camera switch. The kit shall provide split video feeds with bird’s-eye view and individual camera views. It shall be capable of integrating with an existing vehicle system for an automatic camera view, which seamlessly switches from front/left/right/rear views based on turn signal and reverse activation. The system shave have a built-in DVR that individually records all connected cameras and shall save the footage to the SD cards for future review. It shall have GPS tracking built into the system. The system shall feature user selectable on-screen overlays for setting the width, length and position of the apparatus; it shall come preloaded with (8) eight vehicle overlays.

The cameras shall have dimensions of 1.3” L (34mm) x 1.9” H (48mm) x 2.4” W (61mm). The cameras shall have a 190-degree horizontal lens view angle, a relative aperture (F-stop) 2.0, and an HD resolution of 1920 x 1080 at 30 FPS (frames per second). The indoor/outdoor camera housing shall be aluminum die cast and be waterproof, rated to IP67.

The ECU (Electronic Control Unit) shall feature AHD video inputs from the cameras. The system shall have (2) two video outputs, (1) one HD (1920 x 1080) and (1) one CVBS (SD) 720 x 480. It shall also feature a switch that allows the operator to override the default camera view, a second event switch to flag an event, so the video footage can be located easily at a later time and a third switch to activate a vehicle specific overlay.

The ECU shall have dimensions of 6.8” L (173mm) x 1.5” W (38mm) x 4.9” H (123mm). The system operating voltage shall be from 10 to 32 VDC, and shall consume no more than 2.2 amps. The ECU shall feature built-in recording to record each camera input separately and support (4) four SD card slots (64 GB each) for a maximum capacity of 256GB (SD cards sold separately), or 1TB maximum system storage. The system shall support (6) six different view modes, configure & customize set up shall be supported via monitor and IR remote control.

The complete package shall weigh less than 9 lbs. Operating temperatures shall be between -22°F (−30°C) and 158°F (70°C), and storage temperatures shall be between −40°F (−40°C) and 185°F (85°C), Relative Humidity: 0–85%, non-condensing. Systems Hardware shall include:
· (1) ECU (Electronic Control Unit)
· (1) Power, Video and Trigger Interface Harness
· (4) Cameras: (1) Front-view, (1) Rear-view, (2) Side-view (and metal camera mount) · (4) Camera Extension Cables
· (3) Toggle Button
· (8) Screw Cover
The manufacturer’s warranty shall be (2) two years from the manufacture date code under normal use and service. Manufacturer shall provide customer service, pre-sales applications assistance, and after-sales technical Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
49 assistance. Manufacturer shall provide over the phone technical assistance and support at 1-631-724-8888 at no extra charge.

The Inview 360 camera system shall be supplied with an in cab 7" standard definition monitor.

ELECTRONIC SIREN
Whelen CenCom Core C399 shall be installed. The following features shall be included

WHELEN CORE CONTROL HEAD
There shall be a Whelen model CCTL6 control head supplied with the Cencom Core system. It features a 3 section control head, with 8 push buttons, 4- position slide switch with a 7 position rotary knob. A manual siren and air horn button, and 3 traffic advisor control buttons.

WHELEN CORE WECANX TRAFFIC ADVISOR MODULE
There shall be a Whelen model CTA Traffic Advisor module interfaced with the Cencom Core system.

SIREN SPEAKER
Two (2) Whelen Model #SA315P siren speaker shall be provided. The 100 watt siren speaker shall be designed in a black nylon composite housing with 123 decibel rating.

ZONE A -- UPPER FRONT -- LIGHTBAR
One (1) Tomar Black Widow 58" lightbar Model# 970B-58DT-RR Shall be installed. The lightbar shall contain Full dual color front and sides (red/wht). Lightbar shall include CA flash rates and CA steady red. The front of the lightbar shall be fully populated with eight (8) 12-LED modules, High-power off-road TRX take downs, and four (4) 24-LED corner modules with alley lights. The light bar shall be black in color.

ZONE A -- LOWER FRONT WARNING LIGHTS
Two (2) Federal signal MicroPulse Ultra 6 lightheads shall be provided and installed. The lightheads shall have red and white LEDs with a clear lens and feature 6 LED modules, with the colors split 50/50 left and right.

The specified light(s) shall include a black bezel.

ZONE B AND D -- FRONT INTERSECTION WARNING LIGHTS
Two (2) Federal signal MicroPulse Ultra 12 lightheads shall be provided and installed. The lightheads shall have red and white LEDs with a clear lens and feature 12 LED modules, with the colors split 50/50 left and right.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
50 Lights shall be mounted above the front tire wheel well on the driver's and passenger's sides.

The specified light(s) shall include a black bezel.

ZONE B AND D LOWER MID BODY WARNING LIGHTS
Two (2) Federal signal MicroPulse Ultra 12 lightheads shall be provided and installed. The lightheads shall have red and white LEDs with a clear lens and feature 12 LED modules, with the colors split 50/50 left and right.

The specified light(s) shall include a black bezel.

ZONE C -- UPPER REAR WARNING LIGHTS
Two (2) Federal signal MicroPulse Ultra 12 lightheads shall be provided and installed. The lightheads shall have red and white LEDs with a clear lens and feature 12 LED modules, with the colors split 50/50 left and right.

The lights shall be mounted vertically outside of the driver's side rear compartment and passenger's side top step.

The specified light(s) shall include a black bezel.

ZONE C -- LOWER REAR WARNING LIGHTS
Two (2) Federal signal MicroPulse Ultra 12 lightheads shall be provided and installed. The lightheads shall have red and white LEDs with a clear lens and feature 12 LED modules, with the colors split 50/50 left and right.

The lights shall be mounted horizontally above the stop/tail lights / turn signals.

The specified light(s) shall include a black bezel.

REAR TRAFFIC ADVISOR, SIX (6) LAMPS
A Tomar L stick traffic advisor model # LSTICK-14TD6-B LED shall be provided and mounted at the rear of the body. The traffic advisor shall include a 40' cable.

FRONT MOUNTED ELECTRIC WINCH
A Warn Winch Company 16,500 pound capacity, 12-volt electric winch system shall be installed on the front of the apparatus. It shall have forward and reverse gears, a three stage planetary gearing and a sliding ring gear clutch that will permit free-spooling for quick unwinding of cable.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
51 The winch shall be controlled with a push button device attached to a twelve foot (12') control cable and weatherproof receptacle.

The winch shall include 80' of Spydura pro synthetic rope.

PAINT CODES/COLORS
The apparatus shall be painted the following color(s): Ford Race Red.

BODY PAINTING SPECIFICATIONS
All exposed surfaces shall be prepared and painted using a multi-step process to ensure a blemish-free, protective coating for the base metal materials.

All removable items, such as brackets and compartment doors, shall be removed and painted separately to insure finish paint behind them after they are reinstalled.

Due to its modular design, the apparatus body shall be completely finish painted prior to its installation on the chassis.

The body shall be sanded, and cleaned. Any imperfections or defects in the metal shall be corrected with premium body filler and then sanded smooth.

An epoxy primer shall be utilized on all painted and coated surfaces and shall prepare the metal for the final paint. The direct-to-metal primer shall be used to create a first level seal allowing secure adhesion between the base metal and the subsequent substrates.

All body and components shall then be primed, thoroughly sanded, and meticulously inspected for any imperfections; which shall be properly corrected..

All surfaces shall then be painted with a base coat of premium paint following the guidelines as established by the paint manufacturer. The body shall be painted using a single color to match the cab primary color, and then shall be buffed to a high gloss finish.

INTERIOR COMPARTMENT FINISH
The interior wall, floor and ceiling surfaces of compartments shall be finished with Rust-Oleum brand Multispec color flecked paint.

The specified compartment(s) shall be coated with Oynx Black colored Multi-Spec paint.

TOUCH-UP PAINT
Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
52 Touch-up paint shall be furnished with the completed truck at final delivery.

STRIPING PACKAGE- BRONZE
· Chevron
· Printed
· Up to 2 colors
· Rear Doors
· Stripe
· Up to 6”
· Single Color
· Straight or Jog
· Identifiers
· Up to 4 Locations
· Single Color
· Roof 18” Included
· Door Decals
· Up to 2
· Unlimited colors
· Installed

SUCTION HOSE
There shall be NO suction hose supplied on the apparatus.

HARD SUCTION HOSE STORAGE
There shall be storage to accommodate two (2) 8' sections of 2.5" hard suction and one 7' sections of 2.5 hard suctions with barrel strainer located above the pump operators panel. The compartment shall feature a drop down door with a thumb latch.

Phillip Gagnon
BME Fire Trucks, LLC
10697-0001 06/12/24
53 ALUMINUM TREADPLATE DOOR
There shall be a drop down aluminum diamond plate door installed.

DOOR LATCH
The specified hinged door(s) shall be equipped with a sealed, black lever latch(es). Latch(es) shall be non-locking style.

DOOR AJAR SENSOR
The Specified door(s) shall feature a magnetic proximity switch to indicate when the compartment door is ajar.

WHEEL CHOCKS
Two (2) Zico Model AC-1, aluminum wheel chocks shall be provided on the apparatus. 5# DRY CHEMICAL FIRE EXTINGUISHER
One (1) 5# ABC dry chemical fire extinguisher and mounting bracket shall be provided on the apparatus. The extinguisher shall have a pressure gauge and shall be filled with a dry chemical extinguishing agent.

HYDRAULIC JACK
One (1) hydraulic jack shall be provided. The jack shall be designed for lifting capacity of twelve (12) tons.

LUG WRENCH
There shall be one (1) lug wrench provided and shipped loose with the completed apparatus.

REFLECTOR
A set of three (3) triangular reflectors shall be provided.

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PRODUCT

WARRANTIES
Exhibit “C”
4 WE ARE WILDLAND
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STANDARD WARRANTY
BASIC COVERAGE: BME Fire Trucks LLC. warrants each new piece of Fire and Rescue Apparatus to be free from defects in material and workmanship under normal use and service and will at it’s option repair or replace any part of this vehicle which proves defective in material and/or workmanship with new or re-newed parts for the first 12 months from new vehicle delivery date. This warranty shall not apply to any new product, which has been subjected to misuse, neglect, modification, alteration, accident, and lack of normal maintenance or items used in routine maintenance.

COMPONENT COVERAGE: Certain components are given additional warranty coverage of variable time periods and distance traveled limitations. Component examples are frame rails, chassis cab components, engines, transmissions, driveline systems, water tank, etc. and are warranted by their respective manufacturers. Extended warranties are also available on many other specified chassis and body components and can be purchased as needed with the vehicle. Additional warranty coverage and extended warranties will vary depending on components specified and supplied. You may obtain more information regarding additional and extended coverage by contacting BME Fire Trucks LLC. or your local Boise Mobile Equipment Dealer.

DISCLAIMER: NO WARRANTIES ARE GIVEN BEYOND THOSE DESCRIBED HEREIN. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED. THE COMPANY SPECIFICALLY DISCLAIMS

WARRANTIES OF MERCHANTABILLITY AND FITNESS FOR A PARTICULAR PURPOSE, ALL OTHER REPRESENTATIONS TO THE USER/PURCHASER, AND ALL OTHER OBLIGATIONS OR LIABILITIES.

THE COMPANY FURTHER EXCLUDES LIABILITY FOR INCIDENTAL AND CONSEQUENTIAL DAMAGES, ON THE PART OF THE COMPANY OR SELLER. No person is authorized to give any other warranties or to assume any liabilities on the Company’s behalf unless made or assumed in writing by the seller; and no other person is authorized to give any warranties or to assume any liabilities on the seller’s behalf unless made or assumed in writing by the seller.

OBTAINING SERVICE: Return the vehicle to any BME Fire Trucks LLC. dealer/authorized service center; return the vehicle to BME Fire Trucks LLC.; or contact BME Fire Trucks LLC. When contacted, BME Fire Trucks LLC. will authorize repair or replacement of parts as outlined above; will authorize a return

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of parts for inspection/repair or replacement if required; will direct you to the nearest Boise Mobile Equipment authorized service center if necessary.

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10-YEAR BODY STRUCTURE WARRANTY

BODY STRUCTURAL WARRANTY
BME Fire Trucks LLC. (hereafter known as BME) warrants the fire body shall be free of structural or design failure or workmanship for a period of ten (10) years from the date the apparatus is put into service by the end user. This warranty is extended to the original purchaser only and terminates upon transfer of ownership or possession to any other entity.

A body is defined as the structure, which fabricated from steel, stainless steel or aluminum sheet metal and the associated framework that comprises fire body separate of the chassis cab area where the driver, passengers and controls are located. This warranty is strictly limited to that part of the body manufactured by BME and as defined above, exclusive of all hardware, purchased components, mechanical items, electrical items, or paintwork.

This warranty is expressly limited to the repair and/or replacement of defective items as BME may elect upon examination of any defects in material or workmanship. This warranty covers only labor for repair or replacement, which is reasonably necessary as determined by BME. All repairs must be expressly approved in writing by the BME warranty department prior to any work being performed. The failure to obtain approval for repairs from BME or to have the body repaired or replaced at BME or a place designated by BME shall void this warranty. Any repair or replacement performed by BME pursuant to this warranty shall be warranted under this warranty only for the duration of the original warranty.

BME's obligation to render any repairs under this warranty is subject to the following conditions in their entirety:

1. The claimed failure must be reported to BME, Inc within the above stated warranty period.

2. The claimed defective body must be returned to BME or an authorized BME warranty service center immediately after notification of BME. Transportation costs will be the responsibility of the purchaser, as will any charges for drivers, loading, unloading, or other costs associated with the transportation of the chassis.

3. BME will then have the unconditional right to examine the body to determine if the claimed defect falls within the scope of this warranty.

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This warranty shall not cover the following:

1. Damage caused by fire, misuse, neglect, or accident.

2. Damage caused by theft, vandalism, riot, or explosion.

3. Damage caused by acts of God such as lightning, flood, hurricane, etc.

4. Damage that may or may not, at BME's discretion, be caused by or associated with unauthorized repairs of modifications.

5. Damage that may or may not, at BME's discretion, be caused by or associated with lack or improper maintenance procedures.

6. Loss of time, loss of use of the chassis, inconvenience, lodging, food, or other consequential loss that may result from the claimed failure of the repair and claim procedure.

This warranty is expressly in lieu of all other warranties, expressed or implied.

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STAINLESS STEEL & BRASS PLUMBING WARRANTY

BASIC COVERAGE: BME Fire Trucks LLC. warrants to the original purchaser that the stainless-steel plumbing components and ancillary brass fittings used in the construction of the water/foam plumbing system are structurally sound, free of structural defects in design, material and workmanship and will not fail due to perforation caused by corrosion. BME Fire Trucks LLC. will at its option repair or replace any portion of the plumbing system, covered under this warranty, that proves to be defective in design, material and/or workmanship for a period of ten (10) years from the date the apparatus is first placed in service.

NOT COVERED: This warranty shall not apply to any new apparatus that has been subjected to misuse, neglect, overloading, remounting, modification, alteration, accident, or lack of normal maintenance practices. The plumbing warranty shall terminate upon transfer of possession or ownership by original purchaser.

DISCLAIMER: NO WARRANTIES ARE GIVEN BEYOND THOSE DESCRIBED HEREIN. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED. THE COMPANY SPECIFICALLY DISCLAIMS

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ALL OTHER REPRESENTATIONS TO THE USER/PURCHASER AND ALL OTHER OBLIGATIONS OR LIABILITIES.

FURTHER, THE COMPANY EXCLUDES LIABILITY FOR CONSEQUENTIAL AND INCIDENTAL DAMAGES, ON THE PART OF THE COMPANY OR SELLER. No person is authorized to give any other warranties or to assume any liabilities on the Company’s behalf unless made or assumed in writing by the seller; and no other person is authorized to give any warranties or to assume any liabilities on the seller’s behalf unless made or assumed in writing by the seller.

OBTAINING SERVICE: Return the vehicle to any BME Fire Trucks LLC. dealer/authorized service center or contact BME Fire Trucks LLC. BME Fire Trucks LLC. shall be solely responsible for determining the extent of repair under the terms of the warranty. Transportation costs shall be the responsibility of the purchaser.

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PAINT WARRANTY
BASIC PAINT COVERAGE:

BME Fire Trucks LLC. PPG Paint Company warrants to the original purchaser the paint finish applied to each new piece of Fire and Rescue Apparatus to be free from defects in material and workmanship under normal use and service and will at its option repair or replace the paint of the damaged area. The warranty coverage shall be for a period of seven (7) years from the new vehicle delivery date. This warranty shall not apply to any new apparatus that has been subjected to misuse, neglect, modification, alteration, accident, and lack of normal maintenance practices.

SPECIFIC COVERAGE:

The paint finish applied to the BME Fire Apparatus is guaranteed to the original purchaser for a period of seven (7) years against the following:
• Peeling or delaminating of the topcoat and/or other layers of paint • Cracking or checking
• Loss of gloss caused by cracking, checking, or chalking • Any paint failure caused by defective paint materials covered by this guarantee EXCLUSIONS:

A paint failure resulting from any of the following conditions is excluded from coverage:
• Paint deterioration caused by bubbles, blisters, or other film degradation due to rust or corrosion originating from the substrate
• Corrosion due to design/engineering (i.e., electrolysis dissimilar metals) • Hazing, chalking or loss of gloss caused by improper care, abrasive polishes, cleaning agents, or heavy-duty pressure washing
• Paint deterioration caused by abuse, accidents, acid rain, chemical fallout, or other acts of nature
• Accidents, scratches, chips, or stone bruises due to normal vehicle use • Repairs done over previously refinished areas unless stripped to bare metal • Claims presented without proper guarantee documentation

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OBTAINING SERVICE:

Return the vehicle to any BME Fire Trucks LLC. dealer/authorized service center or contact BME Fire Trucks LLC. When contacted, BME Fire Trucks LLC. will authorize and will direct you to the nearest authorized paint repair facility if necessary.

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DEALER SUPPLIED

PRODUCTS SERVICES
Exhibit “D”
5 AND
/OR
1 DEALER SUPPLIED EQUIPMENT and/or SERVICES
The following items and/or services will be provided “per unit” (unless otherwise specified) by Golden State Fire Apparatus Inc. (GSFA):

LICENSED MANUFACTURER
The State of California Vehicle Code, section 11701 requires “every manufacturer of a vehicle subject to registration shall make application to the Department of Motor Vehicles (DMV) for a license containing a general distinguishing number”. The manufacturer has a current license at the time of proposal and shall provide a copy upon request. Temporary licenses are not acceptable.

LICENSED DEALERSHIP
The State of California Vehicle Code, section 11701 requires a “dealer in vehicles of a type subject to registration, shall make application to the Department of Motor Vehicles (DMV) for a license containing a general distinguishing number”. Golden State Fire Apparatus, Inc. has a current license at time of bid as outlined above and is available upon request. Temporary licenses are not acceptable.

LICENSED SALES REPRESENTATIVE
The State of California Vehicle Code, section 11800 requires that it shall be “unlawful for any person to function as a vehicle salesperson without having first procured a license issued by the Department of Motor Vehicles (DMV)”. The representative has a current vehicle salesperson’s license at the time of proposal and shall provide a copy upon request. Temporary licenses are not acceptable.

WEEKLY PROGRESS REPORTS
GSFA will provide weekly progress reports including photographs of the apparatus or the major components as they are being constructed. The reports will commence at the start of the manufacturing process and will continue through production by the manufacturer. The reports will show the progress of the apparatus through the course of each week. Special attention will be given to the unique features and aspects of the apparatus as construction progresses.

VEHICLE REGISTRATION
The State of California Vehicle Code section 11739 requires that the “dealer of a new motor vehicle sale is responsible for applying for the title, securing vehicle registration, and obtaining license plates for the Customer” through the Department of Motor Vehicles (DMV). Golden State Fire Apparatus, Inc. is a factory-authorized dealer of the vehicle being sold and is authorized to register with the State of California as a new vehicle manufacturer.

GSFA will make all necessary applications and complete all transfer papers, including applying for California Exempt “E” license plates.

PRE-CONSTRUCTION, FACTORY TRIP
A pre-construction trip to the manufacturing facility will be provided for three (3) Customer representative(s). The intent of this trip is to review and finalize, in detail, the specifications prior to the start of production. The pre-construction trip will have a duration of three (3) days and two (2) nights and be scheduled at times mutually agreed upon between GSFA. and the Customer.

Costs for airfare, lodging, meals, and ground transportation while at the manufacturer’s location will be the responsibility of GSFA. Air travel will be from the Fresno airport. 2 Costs such as Customer ground transportation in California, Customer airport parking, Customer luggage fees and Customer incidentals while traveling to the factory will be the responsibility of the Customer. Flight reservations are non-refundable and in the event of a cancellation after booking, the Customer will be responsible for all costs associated with this cancellation, which may include not only the original ticket cost but also any change or cancellation fees imposed by the airline and/ or travel agency. Flight reservations are also nontransferable.

FINAL INSPECTION, FACTORY TRIP
A final inspection trip to the manufacturing facility will be provided for three (3) Customer representative(s). The intent of this trip is to ensure that the apparatus is built to specification and to detect any deficiencies that require correction. The final inspection trip will have a duration of three (3) days and two (2) nights and be scheduled at times mutually agreed upon between GSFA and the Customer. Costs for airfare, lodging, meals, and ground transportation while at the manufacturer’s location will be the responsibility of GSFA. Air travel will be from the Fresno airport.

Costs such as Customer ground transportation in California, Customer airport parking, Customer luggage fees and Customer incidentals while traveling to the factory will be the responsibility of the Customer. Flight reservations are non-refundable and in the event of a cancellation after booking, the Customer will be responsible for all costs associated with this cancellation, which may include not only the original ticket cost but also any change or cancellation fees imposed by the airline and/ or travel agency. Flight reservations are also nontransferable.

CONTINGENCY RESERVE FUND
A Contingency Reserve Fund amounting to $10,000 per unit is incorporated into the quotation to address potential change orders, unforeseen items, or necessary work that may arise during the contract. The utilization of this reserve fund is at the sole discretion of the Customer. It is essential to note that this reserve fund is not an estimate for the aforementioned contingencies, and the actual costs associated with change orders, unforeseen items, or required work may surpass the reserved amount depending on their nature.

Any unused portion of the Contingency Reserve Fund will be credited back on the final invoice.

Alternatively, if not credited, the remaining funds will be promptly returned to the Customer in the form of a check following the completion of the final invoicing process. This approach guarantees financial transparency and effective management throughout the project.

DELIVERY TO AUTHORIZED SERVICE FACILITY
GSFA will, at their expense, deliver the apparatus (including any applicable equipment, spare parts, and supplies) to their Northern California facility in Sacramento for a dealer preparation inspection.

To ensure proper break-in of all components while still under warranty, the apparatus shall be delivered under its own power - rail or truck freight shall not be acceptable.

PRE-DELIVERY SERVICE
After transportation from the factory and prior to delivery, the apparatus will receive a predelivery service to confirm proper operation and correction of any issues found as a result of 3 said inspection. The Golden State Fire Apparatus, Inc. pre-delivery service consists of the following:
• Engine Compartment and Undercarriage – Check for any broken mounting brackets and inspect for correct capacities of the following (if applicable): engine oil, coolant, power steering fluid, washer reservoir fluid, transmission fluid, rear end fluid, pump transmission oil, and primer oil.
• Interior – Operate all doors, windows, and locks for proper adjustment. Check upholstery.
• Exterior – Repair reasonable paint scratches or chips. Tighten any loose hardware and inspect tires and wheels for proper pressure and lug torquing. • Road Test – With the water tank (if applicable) full, the apparatus will be driven approximately twenty miles which allows the drive train components to get up to operating temperature. Road test will be on both city and highway roads. A DOT compliant brake test will be conducted to ensure the system is holding air. The brake condition and wheel seals will also be inspected.
• Electrical - Operate all lights, sirens, and other electrical accessories to verify operation. • Pump - If applicable, vacuum test the pump to hold for 15 minutes. After vacuum test, operate the relief valve, transfer valve and check pump shift. Check water tank for leaks and inspect water level gauge for calibration. With discharge caps loose, rapid test all individual gauges and main gauges for calibration. Lubricate valve rods. • Foam System – If applicable, tighten caps and connect foam lines. Test selector, valves, metering valve and operation of foam system (including flush). • Fuel Tank - Fuel tank will be filled at the dealership location prior to final delivery. • DEF Tank - DEF tank will be filled at the dealership location prior to final delivery. • Wash - The apparatus will be thoroughly washed at the dealership location prior to final delivery.

FINAL DELIVERY (CUSTOMER LOCATION)
GSFA will, at their expense, deliver the Product (including any applicable equipment, spare parts, and supplies) to the Customer specified address once completed. Prior to delivery of the Product, Customer agrees to provide proof of liability and physical damage insurance to GSFA. GSFA will not release the Product to the Customer until such proof of insurance is provided.

It is the responsibility of the Customer to have any outstanding balance due, paid in full to GSFA, prior to or at the time that the Product is complete and ready to deliver. If payment is late or delivery is delayed pending payment, a daily finance charge of $150.00 and a daily storage fee of $50.00 may apply until such payment is received.

Due to insurance liability, the Product will not be delivered without full acceptance and full payment (or prior written agreement between the Customer and GSFA). 4 END OF EXHIBIT “D”
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-365, Version: 1
Fiscal Year 2024-25 Assessment and Maintenance District Levies Transmittal to the Monterey County Tax Collector
Approve a Resolution authorizing staff to transmit to the Tax Collector’s office of the County of Monterey the annual levies for assessment and maintenance district fees and charges and agreeing to indemnify and defend Monterey County with respect to challenges to the levy on the City’s behalf.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: FINANCE DEPARTMENT
FROM: SELINA ANDREWS, ACTING FINANCE DIRECTOR
BY: ERIC BURL, ACCOUNTING MANAGER
TITLE: RESOLUTION TRANSMITTING THE FISCAL YEAR 2024-25

MAINTENANCE DISTRICTS, SPECIAL TAX DISTRICTS, AND

ASSESSMENT DISTRICT LEVIES TO THE MONTEREY

COUNTY TAX COLLECTOR
RECOMMENDED MOTION:

A motion to approve a Resolution initiating the proceedings for annual levy of assessments, declaring its intention to levy and collect assessments for the Maintenance Districts consisting of Airport Business Center, North East Area, Harden Ranch Area, Nista Nueva, Mira Monte, Monte Bella; Special Tax Districts consisting of Community Facilities District 2016-1 (Monte Bella), IA1, Community Facilities District 2016-1 (Monte Bella), IA2, and Community Facilities District 2016-1 (Monte Bella), IA3; and Downtown Community Benefit District, and authorizing the City, to transmit the list of Fiscal Year 2024-25 maintenance districts, special tax districts, and assessment district levies to the Monterey County Tax Collector.

EXECUTIVE SUMMARY:

Monterey County requires annual City Council approval and directing that the assessments be collected within the County property taxes. The six (6) landscape maintenance districts, three (3) special tax districts, and one (1) assessment district included in this action are described in Exhibit A. The landscape maintenance, special tax, and assessment district budgets are also included in the City's FY 24-25 Operating Budget.

BACKGROUND:

Annually, the City of Salinas transmits Assessment Bond and Maintenance District levies to Monterey County to be included on property tax bills for collection. A list of the levies for FY 2024-25 is included in the Exhibit A attachment for reference. The assessments related to the bonds are fixed at the time the bonds were originally issued unless there are subsequent parcel splits or a change in paying agent fees. No parcel splits occurred for this year’s assessment. The Page | 2
Maintenance District levies are determined by Public Works staff and were submitted to City Council for approval on June 11, 2024.

Staff has reviewed the City Assessment and Maintenance District levies for Fiscal Year 2024-25 and has concluded that the City is in compliance with all applicable laws. The City’s existing assessment districts are pledged to bond repayment. Existing maintenance districts are in compliance since there are no changes to the method of calculating assessments.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Transmitting the annual levies to Monterey County promotes the City Council’s goal of Effective Sustainable Government.

DEPARTMENTAL COORDINATION
This staff report was coordinated with the City Attorney’s Office and the City Manager’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

The identified levies for FY 24-25 consist of $1,674,996 for the Maintenance Districts, $501,500 for the Special Tax Districts, and $494,846 for the Salinas Downtown Community Benefit District. All of which must be transmitted to Monterey County by August 1, 2024, to be posted to the property tax rolls for collection.

ATTACHMENTS:

Exhibit A
Resolution
1 RESOLUTION NO. (N.C.S.)

RESOLUTION TRANSMITTING ASSESSMENT AND MAINTENANCE

DISTICT LEVIES AND AGREEING TO DEFEND AND INDEMNIFY

THE COUNTY OF MONTEREY IN LAWSUITS INVOLVING ALLEGED
VIOLATIONS OF THE PROVISIONS OF PROPOSITION 218
WHEREAS, the County of Monterey collects certain taxes, assessments, and property related fees or charges on behalf of local taxing entities in the county, including the City of Salinas; and WHEREAS, the passage of Proposition 218 imposes specific requirements regarding imposition of certain of the taxes, assessments, fees and charges imposed by taxing entities; and WHEREAS, the County of Monterey Auditor-Controller has asked each taxing entity in the county to adopt a resolution no later than August 1, 2024, agreeing to defend the county and hold it harmless in any lawsuit as a condition to agreeing to collect any taxes, assessments, fees or charges for the taxing entity for fiscal year 2024-25; and
WHEREAS, the City Council finds and determines that it is in the interests of its citizens to comply with the request of the Auditor-Controller for defense and indemnification in such lawsuits notwithstanding the fact that the county is obligated to collect the taxes, assessments, fees and charges for fiscal year 2024-25 transmitted by the city without such an agreement for defense and indemnity.

NOW, THEREFORE, BE IT RESOLVED that the City of Salinas agrees to defend any action, suit or other proceeding brought against the County of Monterey, its officers, employees and agents alleging that the adoption, levy, imposition, or collection of a tax, assessment, fee or charge of the city, which the county collects on behalf of the city for fiscal year 2024-25, violates, fails to comply with, or is otherwise unlawful under Proposition 218, the defense will be by counsel selected by the City, provided that the County tenders defense to the City in a timely manner and cooperates with the City in defense of the action; and
BE IT FURTHER RESOLVED that the City of Salinas agrees to pay or satisfy any judgment rendered against the County of Monterey, its officers, employees and agents in every such action, suit, or other proceeding, including any claims for refunds and interest thereon, legal fees and court costs and administrative expenses of the County of Monterey to correct the tax rolls as a result of such action, suit or proceeding, for which the City has provided the county defense pursuant to the provisions of this resolution; and
BE IT FURTHER RESOLVED that the City of Salinas authorizes the City to transmit the list of fiscal year 2024-25 maintenance districts, special tax districts, and assessment district levies to the Monterey County Tax Collector.
2 PASSED AND APPROVED this 25th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT: APPROVED:

Kimbley Craig, Mayor
ATTEST:

Patricia M. Barajas, City Clerk
EXHIBIT “A”
RESOLUTION TRANSMITTING FY 2024-25 ASSESSMENT AND

MAINTENANCE DISTRICT LEVIES
FISCAL YEAR 2024-25

MAINTENANCE DISTRICTS
68200 Airport Business Center $ 14,468.00
69300 North East Area 795,201.00
69600 Harden Ranch Area 155,175.00
65200 Vista Nueva 29,890.00
65600 Mira Monte 122,763.00
69100 Monte Bella 557,499.00
Total $1,674,996.00

SPECIAL TAX DISTRICT
69110 Community Facilities District 2016-1 (Monte Bella), IA1 $ 176,950.00 69115 Community Facilities District 2016-1 (Monte Bella), IA2 $ 148,150.00 69120 Community Facilities District 2016-1 (Monte Bella), IA3 $ 176,400.00 $ 501,500.00

ASSESSMENT DISTRICT
64810 Downtown Community Benefit District $ 494,846.00
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-368, Version: 1
FY 2024-27 Subrecipient Funding Agreements With Community Human Services For SHARE Center Operations
Approve a Resolution authorizing the City Manager to negotiate and execute a Subrecipient Funding Agreement and any amendments with Community Human Services to operate the SHARE Center for the Fiscal Year 2024-2025 for an amount not to exceed $1,503,707; and to negotiate and execute subsequent Subrecipient Funding Agreements for fiscal years 2025-2026 and 2026-2027, contingent upon satisfactory program performance and future funding appropriation, for a total compensation not to exceed $3,400,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: FRANCISCO BRAMBILA, ACTING PLANNING MANAGER
BY: JACQUELINE SMITH, HOMELESS SERVICES MANAGER
TITLE: FY 2024-27 SUBRECIPIENT FUNDING AGREEMENTS WITH

COMMUNITY HUMAN SERVICES FOR SHARE CENTER

OPERATIONS
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing:
1) the City Manager to negotiate and execute a Subrecipient Funding Agreement and any amendments with Community Human Services to operate the SHARE Center for the Fiscal Year 2024-2025 for an amount not to exceed $1,503,707; and 2) the City Manager to negotiate and execute subsequent Subrecipient Funding Agreements for fiscal years 2025-2026 and 2026-2027 and increase the amount of compensation by $1,896,293 for a new amount not to exceed $3,400,000, contingent upon satisfactory program performance and future funding appropriation.

EXECUTIVE SUMMARY:

The Salinas Housing Advancement, Resources & Education (SHARE) Center, which opened on May 31, 2021, was initially operated by Bay Area Community Services (BACS) under agreements that will conclude on June 30, 2024, with the City of Salinas (City), and on August 31, 2024, with the County of Monterey (County). Anticipating these ends of term, the City, in collaboration with the County, issued a Request for Proposal (RFP) on April 19, 2024, to ensure uninterrupted service, selecting Community Human Services (CHS) as the new operator.

CHS has proposed a budget of $3,007,415 for the operations for Fiscal Year (FY) 2024-2025. In accordance with the existing Memorandum of Understanding (MOU) with the County, the operational expenses for the SHARE Center are to be equally divided between the City and the County. Therefore, the City's portion of these costs amounts to $1,503,707, for FY 2024-2025.

The proposed negotiated agreement aims to fund the City’s share of operational costs for FY 2024- 2025 using Capital Improvement Program (CIP) 9001 - Permanent Homeless Shelter funds.

BACKGROUND:

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Since its opening in May 2021, the SHARE Center, which is located at 845 E. Laurel Dr., has consistently sheltered approximately 100 individuals daily and currently has a waiting list of approximately 517 persons as of April 2024. During this period, BACS has served as the operator.

However, the terms of the BACS agreements will end on June 30, 2024, with the City; and on August 31, 2024, with the County.

On April 19, 2024, the City released an RFP seeking a new qualified service provider for the SHARE Center operations for a period of three years. On May 20th, 2 proposals were received from Community Homeless Solutions and Community Human Services. A panel comprised of City and County staff rated and ranked the proposals. Community Human Services (CHS) received the highest score. City staff proceeded to negotiate a draft Agreement for Services, which is provided as an attachment to this report for City Council consideration.

The City proposes to enter into an agreement with CHS to begin operations on August 1, 2024, through June 30, 2025; and the County intends to enter a negotiated agreement by the end of August 2024 through June 30, 2025.

The agreement with CHS includes the following performance metrics:
 Maintain a nightly bed occupancy rate of 90%.
 Assist 70% of participants to exit from the SHARE Center to permanent housing destinations.
 Ensure that 95% of participants exit to known destinations (and coordinate with the City of Salinas Street Outreach and Response Team (SORT) regarding any exits back to homelessness).
 Complete HMIS project data submissions within 72 hours of participant entries and exits for 100% of participants served.
 Maintain 100% of HMIS data completion rate for HMIS Universal Data Elements.

Community Development Department staff will monitor performance and support CHS in achieving these outcomes, which will be reported to City Council at the end of the fiscal year.

CHS budget proposal was $9,694,420 for three years, with a cost of $3,007,415 for the FY 2024- 2025 operations. In accordance with the existing Memorandum of Understanding (MOU) between the City and County executed on September 25, 2018, the operational expenses for the SHARE Center are to be equally divided between the City and the County. Therefore, the City's portion of these costs amounts to $1,503,707, for FY 2024-2025. This budget ensures the SHARE Center's 24/7 operations for FY 2024-2025.

The City’s agreement with CHS for FY 2024-25 operations, will be funded through CIP 9001 – Permanent Homeless Shelter. The City and County will have discretion to extend agreements based on yearly performance for the next three years.

CEQA CONSIDERATION:

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Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The proposed agreements will advance the City of Salinas Strategic Plan 2022-2025 Goals and Housing/Affordable Housing through continued provision of immediate housing opportunities supported by robust housing navigation leading to permanent housing placements for those experiencing homelessness.

DEPARTMENTAL COORDINATION:

Community Development Department Housing & Community Development Division staff collaborated with the County to develop and issue the RFP for SHARE Center Operations, the rating and ranking of proposals, and the final recommended selection of CHS. The Agreement for Services and this agenda item was prepared by and will be solely administered by the Housing & Community Development Division with support from both the City Attorney and Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

Funding is currently appropriated in FY 2024-2025 CIP 9001 – Permanent Homeless Shelter.

Subsequent Subrecipient Funding Agreements for fiscal years 2025-2026 and 2026-2027 are subject to appropriation in those years.

ATTACHMENTS:

Resolution
Subrecipient Funding Agreement
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING THE

SUBRECIPIENT FUNDING AGREEMENTS WITH COMMUNITY HUMAN
SERVICES FOR FY 2024-2027 SHARE CENTER OPERATIONS
WHEREAS, since opening in May 2021, Bay Area Community Services (BACS) has operated the Salinas Housing Advancement, Resources & Education (SHARE) Center, located at 845 E. Laurel Dr., Salinas, CA; and
WHEREAS, the terms of agreements between BACS and the City of Salinas (City) will end on June 30, 2024, and on August 31, 2024 with the County of Monterey (County); and WHEREAS, the City issued a Request for Proposals (RFP) on April 19, 2024, to identify a new qualified service provider to manage the SHARE Center for a three-year term; and WHEREAS, on May 20, 2024, 2 proposals were received from Community Homeless Solutions and Community Human Services and were reviewed, rated, and ranked by a panel comprised of City and County staff; and
WHEREAS, following the competitive selection process, Community Human Services (CHS) received the highest rating and was selected as the operator of the SHARE Center for the term spanning FY 2024-2027; and
WHEREAS, CHS submitted a proposal totaling $9,694,420 over three years, with an allocated budget of $3,007,415 for the fiscal year 2024-2025; and WHEREAS, pursuant to the Memorandum of Understanding (MOU) executed on September 25, 2018, between the City and the County, it is stipulated that operational expenses for the SHARE Center shall be shared equally; and
WHEREAS, the City of Salinas has agreed to enter an agreement with CHS commencing on August 1, 2024, and concluding on June 30, 2027, with funding not to exceed $1,503,707 from the Permanent Homeless Shelter fund, to support SHARE Center operations for the fiscal year 2024-2025; and
WHEREAS, the City’s financial commitment for the fiscal year 2024-2025 will amount to $1,503,707 and will be funded using CIP 9001 – Permanent Homeless Shelter funds; and WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to negotiate and execute a Subrecipient Funding Agreement and any amendments with Community Human Services to operate the SHARE Center for the Fiscal Year 2024-2025 for an amount not to exceed $1,503,707; and
2 NOW, THEREFORE, BE IT FURTHER RESOLVED that the Salinas City Council authorizes the City Manager to negotiate and execute subsequent Subrecipient Funding Agreements for fiscal years 2025-2026 and 2026-2027 and increase the amount of compensation by $1,896,293 for a new amount not to exceed $3,400,000, contingent upon satisfactory program performance and future funding appropriation.

PASSED AND APPROVED this 25th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
FISCAL YEAR 2025-24

SUBRECIPIENT FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS AND

COMMUNITY HUMAN SERVICES

SHARE CENTER OPERATIONS
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This is an official document.

Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.

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ii
FISCAL YEAR 2024-25

SUBRECIPIENT FUNDING AGREEMENT

BETWEEN CITY OF SALINAS AND

COMMUNITY HUMAN SERVICES

FOR THE OPERATIONS OF THE SHARE CENTER
Agreement Number: 24CIP9001-01
Table of Contents
PART I - AGREEMENT.................................................................................................................1 Section 1. Definitions (as used in this Agreement)..........................................................................1 Section 2. Term................................................................................................................................2 Section 3. Scope of Service..............................................................................................................2 Section 4. Funding ...........................................................................................................................3 Section 4A. City Program Requirements.........................................................................................6 Section 4B. Other Program Requirements.......................................................................................6 Section 5. Records and Reports .......................................................................................................7 Section 6: Indemnity; Insurance.......................................................................................................8 Section 7. Subcontracts..................................................................................................................11 Section 8. Amendment...................................................................................................................11 Section 9. Assignment....................................................................................................................11 Section 10. Suspension and Termination .......................................................................................11 Section 11. Terms and Conditions .................................................................................................12 PART II - SUPPLEMENTAL GENERAL CONDITIONS ..........................................................13 Section 1. Uniform Administrative Requirements.........................................................................13 Section 2. Title VI of the Civil Rights Act of 1964 .......................................................................13 Section 3. Executive Order No. 11063...........................................................................................14 Section 4. Nondiscrimination.........................................................................................................14 Section 5. Affirmative Action........................................................................................................16 Section 6. Conflict of Interest ........................................................................................................17 Section 7. Reversion of Assets.......................................................................................................18 Section 8. Lobbying Prohibited......................................................................................................18 Section 9. Faith-based Activities....................................................................................................19 Section 10. Audits and Inspections................................................................................................19 Section 11. City Requirements.......................................................................................................20 Section 12. Prohibition Against Payment of Bonus or Commissions............................................20 Section 13. Copyrights...................................................................................................................20 Section 14. Patents.........................................................................................................................20 Section 15. Political Activity Prohibited........................................................................................21 Section 16. Board of Directors.......................................................................................................21 Section 17. Notices.........................................................................................................................21 Section 18. Legal Representation...................................................................................................21 Section 19. Joint Representation ....................................................................................................21 Section 20. Warranty of Authority.................................................................................................22 DRAFT
ii
Section 21. Counterparts................................................................................................................22 Section 22. No Third-Party Rights.................................................................................................22 Section 23. Modification................................................................................................................22 Section 24. Severability..................................................................................................................22 Section 25. Further Assurances......................................................................................................22 Section 26. Entire Agreement ........................................................................................................22 Section 27. Rights and Obligations................................................................................................22 Section 28. Attorney Fees..............................................................................................................22 Section 29. Credit for Funding and City of Salinas.......................................................................23 Section 30. Compliance with Laws................................................................................................23 Section 31. Close-outs....................................................................................................................23 EXHIBIT A – BUDGET................................................................................................................25 EXHIBIT B - SCOPE OF WORK & ADDITIONAL GOALS.....................................................26 DRAFT
5 FISCAL YEAR 2024-25

FUNDING AGREEMENT BETWEEN CITY OF SALINAS AND

COMMUNITY HUMAN SERVICES FOR THE

OPERATIONS OF THE SHARE CENTER
Agreement Number: 24CIP9001-01
This Subrecipient Funding Agreement ("Agreement"), made and entered into this 1 st day of
August 2024, by and between the City of Salinas, a charter city and municipal corporation, ("City or Grantee"), and Community Human Services, a California non-profit corporation, (hereinafter referred to as "Subrecipient" or “CHS”).

RECITALS
WHEREAS, since opening in May 2021, Bay Area Community Services (BACS) has operated the SHARE Center, located at 845 E. Laurel Dr., Salinas, CA; and WHEREAS, the agreements between BACS and the City of Salinas will expire on June 30, 2024, and the agreement with the County will conclude on August 31, 2024; WHEREAS, the City issued a Request for Proposals (RFP) on April 19, 2024, to identify a new qualified service provider to manage the SHARE Center for a three-year term; and WHEREAS, following a competitive selection process, the City and County have selected CHS as the operator of the SHARE Center for the term spanning 2024 to 2027; and WHEREAS, CHS has submitted a proposal totaling $9,694,420 over three years, with an allocated budget of $3,007,415 for the fiscal year 2024-2025; and WHEREAS, pursuant to the Memorandum of Understanding (MOU) executed on September 25, 2018, between the City and the County, it is stipulated that operational expenses for the SHARE Center shall be shared equally; and
WHEREAS, the City’s financial commitment for the fiscal year 2024-2025 will amount to $1,503,707 and be funded using CIP 9001 – Permanent Homeless Shelter funds; and WHEREAS, on June 25, 2024, the City Council approved a Resolution authorizing the City Manager or designee to negotiate and execute a Subrecipient Funding Agreement with CHS for up to $1,503,707 for SHARE Center operations during fiscal year 2024-2025, and also authorizes negotiations and the execution of subsequent funding agreements for the FY 2025-2026 and 2026-2027, for a cumulative amount not to exceed $3,400,000, contingent upon satisfactory performance evaluations by the City of Salinas and the County of Monterey.

NOW, THEREFORE, in consideration of the mutual covenants and commitments outlined herein, the parties hereby agree as follows:

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6 PART I - AGREEMENT
Section 1. Definitions (as used in this Agreement)
Except to the extent modified or supplemented by this Agreement, any term defined in Title I of the Housing and Community Development Act of 1974, or the Emergency Solutions Grant Regulations at 24 CFR Part 576, shall have the same meaning when used herein. a. "City” means the City of Salinas
b. “Subrecipient” shall mean an entity, whether public or private, which has the responsibility for administering a project or activity meeting the criteria specified by HUD Emergency Solutions Grant regulations (24 CFR 576.) that is authorized to carry out certain special activities.
c. “CDD” means Community Development Department, a department within the City of Salinas that develops housing policy and administers housing finance, economic development, and community development programs.
d. "ESG" means the Emergency Solutions Grant program.
e. “Project” means an awarded program.
f. “SHARE Center” means the Salinas Housing Advancement, Resources and Education Center, which is a 24/7 emergency shelter for households experiencing homelessness in Monterey County and provides supportive services, employment coordination, and housing navigation.

Section 2. Term
This Agreement shall commence on August 1, 2024, and shall expire on June 30, 2025, unless it is suspended or terminated sooner in accordance with the terms herein. The City may enter into subsequent Subrecipient Funding Agreements with CHS for FY 2025-2026 and FY 2026-2027, contingent upon satisfactory program performance.

Section 3. Scope of Service
This Agreement, including the attached budget, Exhibit A and Exhibit B - Scope of Work, herein made part of this agreement, is to be performed in accordance with City guidelines and this Agreement.

Performance Monitoring
The City will monitor the performance of the Subrecipient against goals and performance standards as stated above on a monthly and annual basis. If the Client Files are compliant with the recommended actions, the Finding will be resolved. Subrecipient will upload expense and activity reports as mentioned in Section 4d below which staff will review to assure compliance with program regulations. If Subrecipient fails to perform as determined by the City, this will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated, and the City may be required to request the Subrecipient to reimburse funds mismanaged or misspent back to the State.

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7 Section 4. Funding
Subrecipient shall provide services and staff, and otherwise do all things necessary to perform the work, as set forth in Exhibit B – Scope of Work and Additional Goals. a. Maximum Compensation: It is expressly understood that the maximum compensation for services rendered under this Subrecipient Funding Agreement for the fiscal year 2024-2025 shall not exceed one million, five hundred three thousand, seven hundred seven dollars ($1,503,707).
b. This Subrecipient Funding Agreement is also subject to subsequent funding agreements for fiscal years 2025-2026 and 2026-2027, contingent upon satisfactory program performance, with a total compensation not to exceed three million, four hundred thousand dollars ($3,400,000).

FundingAvailability: Funding is contingent upon services provided underthis Agreement meeting City requirements incorporated herein by reference and made a part hereof, by providing assistance to homeless individuals and families by undertaking Emergency Shelter activities and Rapid Re-Housing. The availability of said funds is subject to the control of the City of Salinas, Community Development Department, Housing and Community Development and should said funds be encumbered, withdrawn, or otherwise made unavailable to City, whether earned by or promised to Subrecipient, Subrecipient shall not be paid said funds until they are available for payment. No other funds owned or controlled by City shall be paid under this Agreement unless specifically permitted by the Council of the City of Salinas.

It is specifically understood and agreed by Subrecipient that the funds herein authorized for the programs, projects, and services to be undertaken and performed pursuant to this Agreement constitute all of the money presently available for the purpose of this Agreement; that future additional funding of any such programs, projects, or services beyond the term of this Agreement, by any new Agreement or amendment or extension of this Agreement, will depend not only upon the satisfactory performance of this Agreement by Subrecipient, but also upon the availability to City of grant funds allocated for such purposes; that neither City, nor any employee of City, has made any promise or commitment, expressed or implied, that any additional funds will be paid or made available to Subrecipient for the purpose of this Agreement over and above the funds expressly allocated thereto under the terms herein.

Subrecipient is advised that because additional funding may not be available beyond the term of this Agreement for the completion of any unfinished project or the continuation of any ongoing program or service, Subrecipient is expected to structure and conduct each project and program in such manner that it may be readily completed or terminated with the minimum of waste or loss in the event no further funding thereof is available.

Use of Funds: The Subrecipient shall administer its program in conformance with 2 CFR 200, also known as Uniform Guidance. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

Method of Payment: City will provide payment for program costs covered by this Agreement on a monthly basis upon successful electronic submission of a “Expense Report” through the City’s online data management system (www.citydataservices.net), by Subrecipient indicating the amount of payment requested and a breakdown of expenditures consistent with DRAFT
8 Subrecipient's budget included in Exhibit A.

All costs shall be supported by Subrecipient’s General Ledger provided through their Financial Management System outlining all cost which reimbursement is requested while in compliance with the Personally Identifying Information (PII) Policy. Subrecipients are responsible to redact any additional documentation pertaining to client information and replacing it with client’s HMIS number. All accounting documents pertaining in whole or in part to this Agreementshall be clearly identified and readily accessible upon request by City or designated agents thereof.

The City and Subrecipient agreed to streamline reporting and minimize administrative workload by creating a simplified reporting template which aligned with the approved Agreement Source in the City’s Data Management System. The City agreed to accept a furnish report generated from the Subrecipient accounting system which outlines the reporting requirements in this section. This approach aims to balance accountability while optimizing efficiency in the reporting process. The City has the right to request complete supporting documents at any point during the term of this agreement, if and when a report doesn’t align with Subrecipient report from their accounting system.

Financial Management and Accounting Standards
Subrecipient shall request funds only for authorized budget item(s) and the request shall be approved by City's Planning Manager (Housing Division) or his or her designee prior to payment.

Payment requests are due on the 15th day of each month. Should the 15th fall on a weekend or holiday, the Subrecipient is responsible to provide their report prior to the weekend or holiday.

Agencies that miss City submittal deadlines more than two times in one fiscal year shall be disqualified from submitting a funding proposal for the following year per the Public Services Funding Parameters adopted by Salinas City Council on May 21, 2013. Payments shall be reimbursed based upon the prior month's expenditures and appropriate documentation must be submitted electronically. “Expense Report” submitted incorrectly, without being redacted, or without the completed “Activity Report” due on the 15th day of each month, shall be returned to Subrecipient by City. Funding shall only be provided for expenses incurred or services provided during the period commencing July 1, 2023, and ending June 30, 2024. Payment requests received by City after July 15, 2025, need not be considered for payment.

If any portion of the approved funding is neither expended nor encumbered by June 30, 2025, the allocation shall be correspondingly reduced, and the funds made available for other eligible activities and any amendment thereto. In order to ensure compliance with the federal and state regulations concerning timely expenditure of the City’s FY 2024-25, the Subrecipient abovementioned project shall be completed within the timeframes specified in the Scope of Work (Exhibit B).

End of Year Reporting
At the end of the Fiscal Year timeframe, Subrecipients must submit an Annual HMIS CAPER Reporting for the program funded through this Agreement. This information must be submitted to the City as a pdf file in a timely manner through CDS. End of Year Reports submitted after July 15, 2025, will be considered late and in violation of this section.

Budget Modifications: Upon electronic submission of a “Budget Modification Request” by DRAFT
9 Subrecipient, City's Planning Manager (Housing Division) may authorize a budget revision only if the revision is between the same component. Budget Modifications reflecting adjustments between components will not be approved. Any budget revision executed shall not authorize the total compensation to be paid under this Agreement, as so modified, to exceed the amount shown above in Section 4, paragraph b. Such budget modifications shall be completed on the City Data Services (CDS) website at www.citydataservices.net. Because the City has required spending thresholds, any budget modification must be approved by the City in order to ensure the City meets the State’s funding requirements.

Unexpended Funds: When a portion of the approved budget amount is not expended or encumbered, as per the approved budget within the Proposal (Exhibit A), the maximum compensation shall be automatically reduced by any unexpended portion. Subrecipients spending rapid rehousing dollars are required to spend all their rapid rehousing funds within the grant period.

Improperly Expended Funds: If City has reason to believe that any funds disbursed to Subrecipient under this Agreement were not expended in accordance with the terms and conditions hereof, City shall notify Subrecipient, in writing, of the facts or conduct which warrant(s) such belief and shall provide Subrecipient reasonable opportunity to demonstrate or achieve compliance with the terms of this Agreement. If Subrecipient fails to demonstrate such compliance to the satisfaction of City within the time specified, upon request by City, Subrecipient shall immediately refund to City the amount determined to be improperly expended.

The provisions of this paragraph shall be in effect during the terms of this Agreement and for three years thereafter, or until such time as the City shall have certified after audit, that all funds disbursed to Subrecipient under this Agreement were expended in accordance with the terms and conditions hereof. The Subrecipient would be required to re-pay any improperly spent funds to the City of Salinas.

Section 4A. City Program Requirements
Subrecipient shall comply with the following requirements set forth under this Agreement per the City of Salinas Housing and Community Service Grant Operations Manual. a. Homeless individuals and families must be given assistance in obtaining: (i) appropriate supportive services, including permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living; and (ii) other Federal, State, local and private assistance available for such individuals. b. Subrecipient shall develop and implement procedures to ensure the confidentiality of records pertaining to any individual served pursuant to this Agreement and/or provided family violence prevention or treatment services and further to ensure that the address or location of any family violence shelter will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. c. Subrecipient agrees to participate in the local Continuum of Care's Homeless Management Information System (HMIS) including requirementsto collect the Universal Data Elements and report an array of data pertaining to homelessness, including unduplicated counts, the use of services and goals, and the effectiveness of the local homeless assistance system.

Communities and homeless assistance providers use the data stored in HMIS to improve DRAFT
10 homeless assistance programs and better serve homeless persons meeting federal requirements of the Emergency Solutions Grant under the McKinney-Vento Homeless Assistance Act. In addition, sub recipients will agree to use HMIS as a case management tool to upload a Housing Stability Plan, Related Case Management Documentation, and services provided by Service Transactions and goals as required by the City. d. If any reports are submitted without proper documentation, they will be sent to draft and considered late.

Section 4B. Other Program Requirements
Subrecipient shall carry out each activity in compliance with all applicable federal laws and regulations as described below:

Evaluation: The City reserves the right to survey Subrecipient’s clients. If the City elects to survey Subrecipient’s clients, the City will deliver questionnaires to the Subrecipient and the Subrecipient will distribute those questionnaires to Subrecipient’s clients. Subrecipient’s clients may then remit completed questionnaires directly to the City. The method of return to the City would be clarified during the evaluation process. To maintain Subrecipient’s protection of client confidentiality, City agrees that client surveys will not contain questions requiring the surveytaker to reveal any personally identifying client data. Following receipt of clients’ completed questionnaires, the City shall forward a summary of the results to the Subrecipient.

Disclosure of Confidential Client Information: City and Subrecipient will protect the confidentiality of all records pertaining to any individual served under this Agreement and will protect the disclosure of such documents, except as otherwise required under state or federal law or unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. Subrecipient expressly acknowledges that City is subject to the California Public Records Act and may, therefore, be obligated to disclose records pertaining to Subrecipient and its activities and services provided pursuant to this Agreement.

Depending on the nature or timing of the request, or future court decisions, records received by City pursuant to this agreement may not remain private and may be publicly disclosed. Given the nature of the applicable law under the California Public Records Act, City cannot guarantee or warrant that it will be able to keep submitted records confidential. Subrecipient therefore agrees to defend and indemnify City against any suit brought under the California Public Records act to obtain the records; otherwise, City shall not be obligated to defend such suit and may release the records.

Subrecipients shall comply with the Personally Identifying Information (PII) Policy. and are responsible to redact all documentation pertaining to client information and replacing it with client’s HMIS number for all clients receiving direct assistance.

Policies and Procedures: Subrecipients are required to produce policies and procedures of their funded program. Program policies and procedures must include coordinated entry and the use of HMIS; Coverage Area; Participant Eligibility; Suite of Services Offered; Staffing Pattern; Problem Solving to include diversions and/or rapid exit; Participants Termination and grievance process. All Policies and Procedures must comply with all applicable federal laws, statues, and regulations; provide assistance that is tailored to each participants specific needs and housing barriers; implement best practices for returning people experiencing sheltered homelessness safe, stable Permanent housing via person centered practices that are tailored to each household.

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11 Section 5. Records and Reports
Subrecipient shall provide to City's Planning Manager (Housing Division) or his/her designee, a Monthly Activity Report, in a form determined by City, so that City may meet its record keeping and reporting requirements to City Council. These reports shall be due by the 15th day of each month and will reflect the prior month's activities. Such Activity Reports shall be completed on the City Data Services (CDS) website at www.citydataservices.net. As required by City, Subrecipient shall maintain adequate records to support the reported statistics regarding beneficiary characteristics and services provided. Such records shall be made available for inspection by City or designated agents thereof upon request as specified in 24 CFR Part 576.500, and 576.501. Subrecipient shall maintain all records required by the regulations specified in 24 CFR Part 576.500, and that are pertinent to the activities funded under this agreement; including but not limited to:
a. records demonstrating that funded activities meet one of the City’s Objectives from the City of Salinas Strategic Plan.
b. records required to determine the eligibility of activities; c. records documenting compliance with fair housing and equal opportunity components; d. financial records as required by 24 CFR 576.500 and 2 CFR 200 agreeing to adhere to the accounting principles and procedures required therein, to employ adequate internal controls, and to maintain necessary source documentation for all costs incurred; e. records demonstrating client eligibility for services provided (including-but not limited toclient name, address, income, or other basis for determining eligibility, and description of service provided) and reports of milestones and schedules of programs as requested, per 2 CFR 200;
f. other records necessary to document compliance with Subpart K of 24 CFR Part 570; g. the Annual Program Narrative Report due no later than July 15th, 2024; and h. performance reports will be provided from the Homeless Management Information System (HMIS) on a quarterly basis to City.
i. Subrecipient shall retain all records specified under this Agreement for a period of five years after the expenditures of all funds from the grant under which the last program participant was served.

Section 6: Indemnity; Insurance
Subrecipient shall indemnify, defend and hold City and its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to any property, or any violation of any federal, state, or municipal law or ordinance, or other cause in connection with the negligent or intentional acts or omission of Subrecipient, its employees, subcontractors, or agents, or on account of the performance or character of the work, or any other matter arising out of or related to this Agreement, except for any claim arising out of the active negligence or willful misconduct of City, its officers, employees, agents or volunteers. It is understood that the duty of Subrecipient to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code, and that Subrecipient shall at its DRAFT
12 own expense, upon written request of City, defend any such suit or action brought against City, its officers, agents, or employees. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Subrecipient from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any such damages or claims for damages.

Subrecipient shall reimburse City for all costs and expenses (including, but not limited to, fees and charges of architects, engineers, attorneys, and other professionals and court costs) incurred by City in enforcing the provisions of this Section.

Subrecipient shall maintain comprehensive general liability and property damage insurance or commercial general liability insurance, covering all operations of the Subrecipient, its agents and employees, performed in connection with the activities conducted under this Agreement, including but not limited to premises and automobiles.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

5. Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Subrecipient or Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Subrecipient requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, DRAFT
13 either: the Subrecipient or their Contractor shall cause the insurer shall reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Subrecipient including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Subrecipient or Contractor. General liability coverage can be provided in the form of an endorsement to the Subrecipient or Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

1. For any claims related to this project, the Subrecipient or Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

2. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

3. A copy of the claims reporting requirements must be submitted by Subrecipient or Contractor to the City.

Waiver of Subrogation
Subrecipient or their Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Subrecipient agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Subrecipient, its employees, agents, and subcontractors.

Subrecipient shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance, in a form satisfactory to City's Senior Human Resources Analyst, by certified mail to the City of Salinas Administration Department, 200 Lincoln Avenue, Salinas, CA 93901 and by Subrecipient uploading the Certificate of Insurance into the City DRAFT
14 Data Service website at www.citydataservices.net on behalf of the City of Salinas, concurrently with the submittal of this Agreement. A statement on the insurance certificate which states that the insurance company "will endeavor" to notify the certificate holder, "but failure to mail such notice shall impose no obligation or liability to any kind upon the company, its agents or representatives" does notsatisfy the requirement of subsection (e) herein. Subrecipient shall ensure that the authorized representative of the insurance company strikes the above quoted language from the certificate. The insurance certificate shall also state the unpaid limits of the policy.

Subrecipient shall provide a substitute certificate of insurance no later than ten (10) days prior to the policy expiration date. Failure by Subrecipient to provide such substitution and extend the policy expiration date shall be considered a default. In the event Subrecipient is unable to provide a substitute certificate of insurance within the time prescribed in this subsection, Subrecipient shall provide written confirmation of renewal, in a form satisfactory to the City, to act as proof of insurance only until such time as a certificate of insurance has been received by the City.

Maintenance of insurance by Subrecipient as specified in this Agreement shall in no way be interpreted as relieving Subrecipient of any responsibility whatever, and Subrecipient may carry, at its own expense, such additional insurance as Subrecipient deems necessary.

In lieu of providing proof of insurance as required by Section 9(A) through (G) herein above, Subrecipient may provide a letter of insurance to City which represents and warrants to City that Subrecipient is lawfully self-insured with respect to the liabilities which it may incur in the performance of this Agreement and that, to the best of Subrecipient’s knowledge, Subrecipient will be in a financial position to meet such potential liabilities when they occur.

Section 7. Subcontracts
Subrecipient may contract with one or more third parties (subcontractors) to carry out a portion of the services and program described in the Proposal, insofar as Subrecipient deems such to be proper and efficient.

Prior to Subrecipient entering into any agreement for any person or organization to render said services, the Subrecipient shall obtain written approval from City's Planning Manager (Housing Division). Such subcontracts, together with all other activities by or on behalf of Subrecipient, shall not require payment in excess of City's portion of the total project budget as stated in Part I, Exhibit A of this Agreement. The subcontractor shall be subject to the same terms and conditions that Subrecipient is subject to under this Agreement and Subrecipient shall ensure the terms of this Agreement are expressly set forth in any agreements in it may have with any such subcontractors.

City shall in no event be liable to any subcontractor or any other creditor of Subrecipient and shall be liable to Subrecipient only in accordance with the terms and conditions of this Agreement.

Section 8. Amendment
Where it is determined by the Planning Manager (Housing Division) that there is a need to make any change in the project, fiscal procedures, or the terms and conditions of this Agreement (including any changes necessary to comply with changes in Federal, State or local laws or regulations), such change shall be incorporated by written amendment to this Agreement and approved by the City and by Subrecipient, provided that adjustments in line items within the total approved budget, and minor changes in the nature and scope of with specified in the Agreement, may be approved by the Planning Manager (Housing Division) - any such changes shall be documented in writing.

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15 Section 9. Assignment
There shall be no assignment of rights or obligations under this Agreement without written approval of the Planning Manager (Housing Division). This Agreement restricts the right of the Subrecipient to assign rights and responsibilities and restricts the right to modify this Agreement.

Written notification requesting reassignment of modifications to effectuate the assignment and the modification of the rights and responsibilities under the Agreement must be requested along with a current copy of the IRS letter regarding tax status on any possible merges. Any changes of this agreement must be signed by the Board of Directors of the Subrecipient, if a corporation, or the management if not a corporation, and by the City of Salinas.

Section 10. Suspension and Termination
If Subrecipient materially fails to comply with any term of this Agreement, City may suspend or terminate the Agreement in whole or in part. City may terminate the Agreement for convenience with the mutual written agreement of Subrecipient. Subrecipient may terminate the Agreement upon no less than thirty (30) days of receipt of written notice, setting forth the reasons for such termination and the effective date of such termination.

In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports of Subrecipient, become the property of City and Subrecipient shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, to the date of termination.

In no event shall any payment by City hereunder constitute a waiver by City of any breach of this Agreement or any default, which may then exist on the part of Subrecipient, nor shall such payment impair or prejudice any remedy available to City with respect to the breach or default. City expressly reserves the right to demand of Subrecipient the repayment to the City of any funds disbursed to Subrecipient under this Agreement, which were not expended in accordance with the terms of this Agreement, and Subrecipient agrees to promptly refund any such funds upon demand.

Notwithstanding the above, Subrecipient shall not be relieved of liability to City for damages sustained by City or others by virtue of any breach of the Agreement by Subrecipient, and City may withhold any payments to the Subrecipient for the purpose of set off until such time as the exact amount of damages due City from Subrecipient is determined.

Section 11. Terms and Conditions
This Agreement is subject to and incorporates the provisions attached hereto, and by this reference made a part hereof, which provisions constitute Part II, "Supplemental General Conditions," attached to this Agreement; and/or any written amendment(s) to this Agreement mutually agreed upon by the parties hereto. To the extent that any of the term and conditions of Part I of this Agreement are inconsistent or otherwise in conflict with any of the terms of Part II of this Agreement, the terms and conditions of Part II shall take precedence and apply.

This Agreement and performance hereunder are subject to the Federal and State regulations, and Subrecipient agrees to comply with all such regulations, which are incorporated herein by reference and made a part hereof, and which are available for inspection at the Housing Division.

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16 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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17 PART II - SUPPLEMENTAL GENERAL CONDITIONS
The following conditions take precedence over any conflicting conditions in the Agreement:

Section 1. Uniform Administrative Requirements
a. Establishment and Maintenance of Records: Subrecipient shall comply with the requirements and standards of Federal Office of Management and Budget Circular 2 CFR, Part 230, "Cost Principles for Non-Profit Organizations", and 2 CFR Part 200, "Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards”. 2 CFR Part 200 sets forth standards for use by recipients in establishing procedures for the procurement of supplies and other expendable property, equipment, real property and other services with Federal funds. These standards are furnished to ensure that such materials and services are obtained in an effectivemanner and in compliance with the provisions of applicable Federal statutes and Executive Orders. No additional procurement standards or requirements shall be imposed upon recipients, unless specifically required by Federal statute or Executive Order or approved by Office of Management and Budget. b. Records shall be maintained in accordance with any other requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized by the City, such records shall be maintained for a period of five years after receipt of the final payment.
c. Documentation of Costs: All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible to City upon reasonable request.
d. Uniform Guidance: Unless specified otherwise within this agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 2 CFR 200.

Section 2. Title VI of the Civil Rights Act of 1964
No person shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under the performance of this Agreement.

Compliance: The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086.

Subrecipient shall take reasonable steps to ensure meaningful access to their programs and activities by Limited English Proficient (LEP) persons while not imposing undue burdens on Subrecipient. Persons who do not speak English as their primary language and who have a limited ability to read, write, speak, or understand English can be "limited English proficient," or "LEP." Subrecipient shall assess its extent of its obligation to provide specialized LEP services using the DRAFT
18 following four factors:
a. The number or proportion of LEP persons eligible to be served or likely to be encountered by the program or Subrecipient.
b. The frequency with which LEP persons come in contact with the program. c. The nature and importance of the program, activity, or service provided by the program to people's lives; and
d. The resources available to Subrecipient and costs of modifying existing procedures.

After performing the four-factor analysis, Subrecipient is encouraged to document the analysis and outcome and to develop a Language Access Plan (LAP). The LAP identifies Subrecipient's immediate and longer-term plans for providing language services, which might include identifying LEP individuals who need language assistance, measures by which Subrecipient's staff will provide language services, how Subrecipient will train its staff to implement the LAP, providing public notice of the language services Subrecipient provides, and self-assessment and monitoring by Subrecipient of its LAP.

Section 3. Executive Order No. 11063
Subrecipient shall not discriminate because of race, color, religion, sex, or national origin in the sale, lease, rental, or other disposition of residential property and related facilities, or in the use or occupancy thereof if property is provided for in whole or in part by a GF grant funds.

Section 4. Nondiscrimination
No person in the United States shall, on the grounds of race, color, sex, national origin, or religion be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. Additionally, discrimination on the basis of age, under the Age Discrimination Act of 1975 [42 U.S.C. 6101 et seq.] or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 [29 U.S.C. 794] and the Americans with Disabilities Act of 1990, shall be prohibited under the performance of this Agreement. Subrecipient shall comply with regulations found at Title 24, Code of Federal Regulations, Part 8, that complement Section 504 of the Rehabilitation Act of 1973.

The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities, laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.
a. Fair Housing Act [42 U.S.C. 3601 et seq.]. No person shall, on the grounds of race or color, religion, sex, national origin, familial status, or disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. b. Age Discrimination Act of 1975 [42 U.S.C. 6101 et seq.]. No person shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement.

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19 c. Section 504 of the Rehabilitation Act of 1973, as amended [29 U.S.C. 794]. No otherwise qualified individual with a disability shall, solely by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity under this Agreement. a. A Subrecipient that employs less than fifteen (15) persons shall:
(a).Take appropriate steps to ensure effective communication with applicants, determine auxiliary aids necessary, adopt and implement procedures to ensure that interested person can obtain information concerning the existence and location of accessible services, activities, and facilities. [24 CFR 8.6]
(b).Evaluate its current policies and practices to determine whether, in whole or in part, they do not or may not meet the requirements of Section 504 and the implementing federal regulations; modify any policies and practices that do not meet the requirements; take appropriate corrective steps to remedy the discrimination revealed by the self-evaluation; maintain on file for at least three years following completion of the evaluation, make available for public inspection and provide to the responsible civil rights official a list of the interested persons consulted, a description of areas examined and any problems identified, and a description of any modifications made and of any remedial steps taken. [24 CFR 8.51] (i) A Subrecipient that employees fifteen (15) persons or more shall implement (i)(a) and (i)(b) above and in addition:
(a).Designate at least one person to coordinate its efforts to comply with the obligations imposed by Section 504 and the implementing federal regulations. [24 CFR 8.53(a)] (b).Adopt grievance procedures that incorporate due process standards that provide for the prompt and equitable resolution of complaints alleging any action prohibited by the obligations imposed by Section 504 and the implementing federal regulations. [24 CFR 8.53(b)] (c).Take appropriate initial and continuing steps to notify participants, beneficiaries, applicants, and employees that the Subrecipient does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities. [24 CFR 8.54] b. Subtitle A of Title II of the Americans with Disabilities Act of 1990 [42 U.S.C. 12131]. No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any public entity under this Agreement. (i) A public entity that employs less than fifty (50) persons shall:
(a).Evaluate its current services, policies, and practices, and the effects thereof, and to the extent that such do not or may not meet the requirements of Subtitle A and the implementing federal regulations, shall proceed to make the necessary modifications. [28 CFR 35.105] (b).Make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of Part 35 and its applicability to the services, programs, or activities of the public entity, and make such information available to them in such a manner as the head of the entity finds necessary to apprise such persons of the protections against discrimination assured them by the Americans With Disabilities Act and Part 35. [28 CFR

35.106]
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20 (c). TDD's (telecommunication devices for the deaf) or equally effective telecommunication systems shall be used to communicate by telephone with individuals with impaired hearing or speech. [28 CFR 35.161]
(ii) A public entity that employees fifty (50) persons or more shall implement (i)(a), (i)(b) and (i)(c) above and in addition:
(a). Designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities including any investigation of any complaint alleging noncompliance or any actions prohibited by ADA, make information about designated person available to all interested individuals, adopt and publish grievance procedures providing prompt and equitable resolution of complaints alleging any prohibited action. [28 CFR 35.107] (b).Take appropriate steps to ensure communication with applicants, participants, and members of the public with disabilities are as effective as communications with others, furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, enjoy the benefits of, a service, program or activity, determine what type of auxiliary aid and service is necessary, give primary consideration to the requests of individuals with disabilities. [28 CFR 35.160] Section 5. Affirmative Action
The Subrecipient agrees that it shall be committed to carry out pursuant to the Subrecipient’s specifications an Affirmative Action Program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1966. T The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. a. Executive Order 11246 Equal Employment Opportunity and Affirmative Action (EEO/AA statement: The Subrecipient will, in all solicitations or advertisements for employees, state that it is an Equal Opportunity or Affirmative Action employer. Subrecipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, disability, sexual orientation, ancestry, national origin, or any other basis prohibited by applicable law. The Subrecipient shall take affirmative action to ensure that applicants that are employed and employees are treated during employment without regard to their race, color, religion, sex, age, handicap, disability, sexual orientation, ancestry, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Subrecipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of the nondiscrimination clause.

The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that all qualified applicants will receive consideration for employment without regards to race, color, religion, sex, age, handicap, disability, sexual orientation, ancestry, national origin or any other basis prohibited by law.

Affirmative Outreach
The Subrecipient will make known that use of the facilities, assistance, and services are available to all on a nondiscriminatory basis. If it is unlikely that the procedures that the Subrecipient intends to use to make known the availability of the facilities, assistance, and services will be available to DRAFT
21 reach persons of any particular race, color, religion, sex, age, national origin, familial status or disability who may qualify for those facilities and services, the recipient or subrecipient must establish additional procedures that ensure that those persons are made aware of the facilities, assistance, and services. The Subrecipient must take appropriate steps to ensure effective communication with persons with disabilities including, but not limited to, adopting procedures that will make available to interested persons information concerning the location of assistance, services, and facilities that are accessible to persons with disabilities. Consistent with Title VI and Executive Order 13166, Subrecipients are required to take reasonable steps to ensure meaningful access to programs and activities for Limited English Proficiency (LEP) persons.

Section 6. Conflict of Interest
a. Interest of Certain Federal Officials: No member of or Delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same.
b. Interest of Members, Officers, or Employees of City, Members of Local Governing Body, or Other Officials: No member, officer, or employee of City, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement.

Subrecipientshall incorporate, or cause to be incorporated, in allsuch contracts or subcontracts a provision prohibiting such interest pursuant to the purpose of this subparagraph. c. Interest of Members, Officers, or Employees of Subrecipient and Sub-Subrecipients: No employees, officer or agent of Subrecipient or any Sub-Subrecipient shall participate in the selection, award or administration of a contract in which Federal funds are used, where, to his knowledge, he or his immediate family, partners, or organization in which he or his immediate family or partner has a financial interest or with whom he is negotiating or has any arrangement concerning prospective employment. The recipients' officers, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors or potential contractors. Any interest on the part of Subrecipient or his employees must be immediately disclosed to the City.

The Subrecipient agrees to abide by the provisions of 24 CFR Section 576.404, ; 404(a) organizational, 404(b) individuals and 404(c) contractors, which include (but are not limited to) the following:

1. The Subrecipient shall maintain a written code of standard conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds.

2. No employee, officer, or agent of the Subrecipient shall participate in the selection, or in the award, or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

3. No covered person who exercises or has exercised any functions or responsibilities with respect to City-assisted activities, or who are in a position to participate in a decision- making process or gain inside information with regard to such activities, may obtain a financial DRAFT
22 interest in any contract, subcontract, or agreement with respect to the City- assisted activity, or with respect to the proceeds from the City-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the City, the Subrecipient, or any designated public agency.

Section 7. Reversion of Assets
Upon expiration of this Agreement, Subrecipient shall transfer to the City any unexpended funds and any accounts receivable attributable to the use of the funds. Rapid Rehousing funds must be spent within the grant period by the Subrecipient. Residual assets derived from Subrecipient's use of these funds, such as fixtures and equipment, shall vest with the City upon the end of this Agreement. The City reserves the right to monitor and verify the continued proper management of Subrecipient's assets derived from this funding, if any.

The City is responsible for expenditure on rapid rehousing dollars and agencies in charge of rapid rehousing dollars must ensure their agency meets the rapid rehousing expenditure.

Section 8. Lobbying Prohibited
No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, Subrecipient shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

Subrecipient shall require that this Section be included in the award documents for all sub-awards at all tiers in connection with this Agreement and that all Subrecipients shall certify and disclose accordingly.

Section 9. Faith-based Activities
a. Faith-Based Activities Organizations: Faith-based organizations that are directly funded under this program may not engage in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the funded programs or services. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part, and participation must be voluntary for the beneficiaries of the City-funded programs or services. b. Religious Organizations: A religious organization that receives funds will retain its independence from Federal, State, and local governments, and may continue to carry out its mission, including the definition, practice, and expression of its beliefs, provided that it does not use direct funds to support any inherently religious activities, such as worship, religious instruction, or proselytization. Among other things, Faith-based organizations may use space in their facilities to provide services without removing religious art, icon, scriptures, or other DRAFT
23 religious symbols. A funded religious organization retains its authority over its internal governance, and it may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents.
c. Religious Discrimination: An organization receiving these funds shall not, in providing that assistance, discriminate against a program participant or prospective program beneficiary on the basis of religion or religious belief.
d. Subrecipients: Any sub-recipient of City’s funds provided under this agreement shall abide by the terms under faith-based activities as described in this agreement. e. Restructures Used for Religious Activities: Funds may not be used for the rehabilitation of structures to the extent that those structures are used for inherently religious activities. Funds may be used forthe rehabilitation ofstructures only to the extent that those structures are used for conducting eligible activities under the funded program. Where a structure is used for both eligible and inherently religious activities, General Funds may not exceed the cost of those portions of the rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to funds. Sanctuaries, chapels, or other rooms that a religious congregation uses as its principal place of worship, however, are ineligible for funded improvements under the program. Disposition of real property after the term of the grant, or any change in use of the property during the term of the grant, is subject to governmentwide regulations governing real property.

Section 10. Audits and Inspections
Subrecipient will, at any time during normal business hours and as often as City, may deem necessary, make available to City, in accordance with the state, federal, and local law, examination of all of Subrecipient's records with respect to all matters covered by this Agreement, excepting in all circumstances any and all records or materials subject to protection pursuant to California Evidence Code §950 et seq. Subrecipient shall permit City, citizens notwithstanding 24 CFR 85.42 (f), and provide citizens with reasonable access to records regarding the past use of General Funds, consistent with applicable State and local laws regarding privacy, including the attorney-client privilege set forth in California Evidence Code §950 et seq. of confidentiality) and representatives of the Comptroller General to audit, examine and make excerpts, copies or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement in accordance with local, state, and federal laws, but at all times no information otherwise protected from disclosure pursuant to California Evidence Code §950 et seq.

Subrecipients receiving less than $750,000 a year in Federal Grants are exempt from Federal audit requirements, but Subrecipients' records, as may be covered by the attorney client privilege, must be available for review upon request by City, or representatives of the Comptroller General for examination. Subrecipients receiving $750,000 or more in Federal grants within a fiscal year shall have an audit made in accordance with 24 CFR 200.

Subrecipient further represents to City that Subrecipient, as a non-profit 501(c)(3) organization, represents clients in confidential attorney-client relationships, and therefore neither Subrecipient, nor any of its employees, legal or administrative, are mandatory reporters as described in Welfare & Institutions Code Section 15630 and/or are exempted from reporting pursuant to Welfare and DRAFT
24 Institutions Code Section 15632(b) and shall maintain at all times the confidentiality of Subrecipient’s clients.

Section 11. City Requirements
Unearned or other payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by City at any time, or if the grant to City under Title I of the Housing and Community Development Act of 1974, as amended from time to time, is suspended or terminated.

Section 12. Prohibition Against Payment of Bonus or Commissions The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining City approval for such assistance, or any other approval or concurrence of City required under this Agreement, Title I of the Housing and Community Development Act of 1974, as amended, with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

Section 13. Copyrights
If this Agreement or its performance results in a book or other copyrightable material, the author is free to copyright the work, but the U. S. Department of Housing and Urban Development and City each reserve a royalty free, nonexclusive, and irrevocable to reproduce, publish, or otherwise use, (and to authorize others to use) all copyrighted material and all material which can be copyrighted.

Section 14. Patents
Any discovery or invention arising out of or developed during the course of work aided by this Agreement shall be promptly and fully reported to City for the sole determination by the U. S.

Department of Housing and Urban Development and City as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest.

Section 15. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Subrecipient shall comply with provisions of the Hatch Act, which limits political activities of employees.

Section 16. Board of Directors
Subrecipient shall provide City with information regarding any changes in the Board of Directors or the management of Subrecipient no later than ten (10) days from the official change.

Section 17. Notices
Any notices under this Agreement shall be sent to the parties by personal delivery, by facsimile, or by certified mail, return receipt requested, postage prepared in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The parties designate the following names, titles, addresses, and telephone numbers:

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25 City:

Planning Manager City of Salinas
Community Development Department-Housing Division
65 W. Alisal Street, 2
nd Floor
Salinas, California 93901
Telephone: 831-758-7334
Subrecipient:

Chief Executive Officer
P.O. Box 3076
Monterey, CA 93942-3076
Section 18. Legal Representation
Each party affirms that it has been represented by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect.

Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

Section 19. Joint Representation
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

Section 20. Warranty of Authority
Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

Section 21. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

Section 22. No Third-Party Rights
The parties do not intend for any third party to obtain a right by virtue of this Agreement.

Section 23. Modification
No amendments to or changes to this Agreement may be made, except by a writing expressly authorized and signed by City and Subrecipient.

Section 24. Severability
It is the intent of the parties that in the event that any provision herein is held to be invalid, the remaining provisions shall continue in full force and effect unless enforcement of the Agreement so modified would frustrate the purpose of this Agreement.

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26 Section 25. Further Assurances
Each party agrees to do such further acts and things and do and execute and deliver such additional agreements and instruments as the other may reasonably require consummating, evidence, or confirm the agreements contained herein in a manner contemplated hereby.

Section 26. Entire Agreement
This Agreement constitutes the entire agreement between City and Subrecipient and is the final expression of City and Subrecipient with respect to the included terms and conditions, and as a complete and exclusive statement of the terms and conditions of the agreement. City and Subrecipient acknowledge that any prior agreements, promises, negotiations or representations not expressly set forth in this Agreement are of no force and effect. Any amendment to this Agreement shall be of no force and effect unless it is in writing and signed by City and Subrecipient.

Section 27. Rights and Obligations
By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

Section 28. Attorney Fees
In case suit shall be brought to interpret or enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorney fees in addition to such costs as may be allowed by the court.

If awarded, City's attorneys' fees shall be calculated at the market rate.

Section 29. Credit for Funding and City of Salinas
The Subrecipient shall include the City of Salinas logo, where feasible, on website and written materials about the City-funded program, and include a statement such as “This program funded, in part, by the U.S. Department of Housing and Urban Development in cooperation with the City of Salinas.”
Section 30. Compliance with Laws
Subrecipient’s performance under this Agreement shall be in accordance and full compliance with all applicable federal, state, and local laws and any rules or regulations promulgated thereunder.

Section 31. Close-outs
The Subrecipient’s obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over funds, including program income.

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27 IN WITNESS WHEREOF, as authorized representatives of the CITY OF SALINAS and COMMUNITY HUMAN SERVICES (CHS)., a non-profit corporation, have executed this Agreement.

City of Salinas Subrecipient:

By: By:

Rene Mendez, City Manager Robin McCrae, Chief Executive Officer APPROVED AS TO FORM:

By:

Rhonda Combs, Assistant City Attorney
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28 Attachment A -
Insurance Requirements
Subrecipient or Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

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29 1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

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30 Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

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31 EXHIBIT A – BUDGET
Proposed FY 2024-2027 BUDGET:

Budget Line Item
Year One Year Two Year Three 3‐Year Total
2024‐2025
(11 months) 2025‐2026 2026‐2027 2024‐2027
Personnel
List each staff position on a separate row (if there are multiple FTEs at the same salary level, they can all go on one row). Add rows as needed.

Indicate whether staff are primarily responsible for operations, services, or administration Provide separate costs for benefits. If benefits rate is the same for all positions, it can be shown on one row.

Position Primary Responsibility # of FTE's
Senior Program Officer Administrative 0.25 $26,341 $30,172 $31,681 $88,194 Program Officer II Operations 0.75 $69,296 $79,375 $83,344 $232,015 Program Coordinator Operations 1 $63,857 $73,145 $76,802 $213,804 Office Manager Operations 1 $51,571 $59,072 $62,026 $172,669 Office Assistant Operations 1 $45,125 $51,688 $54,272 $151,085 Case Managers/Housing Navigators Supportive Services 4 $225,504 $258,304 $271,219 $755,027 Support Counselor II's Supportive Services 3 $141,655 $162,260 $170,373 $474,288 Support Counselor I's Supportive Services 5 $214,143 $245,291 $257,556 $716,990 Part‐Time Support Counselor I's Supportive Services 3.125 $91,967 $105,345 $110,612 $307,924 Food Services Manager Operations 0.50 $41,362 $47,379 $49,748 $138,489 Part‐Time Food Services Trainees Operations (sourced by 2.11 $88,709 $101,612 $106,693 $297,014 Benefits for Full‐Time Staff clients) 25% $219,713 $251,672 $264,255 $735,640 Beneftis for Part‐Time Staff 5% $9,034 $10,348 $10,865 $30,247 Subtotal Personnel $1,288,276 $1,475,662 $1,549,447 $4,313,384 SHARE Center Operations (non‐personnel)
Maintenance & Repairs Plumbing, pest control, ongoing repairs $55,000 $61,800 $63,654 $180,454 Security Security alarm systems $17,600 $19,776 $20,369 $57,745 Insurance Commercial General, Property, Cyber, HR $21,120 $23,731 $24,443 $69,294 Utilities Gas, electricity, water, waste $99,000 $111,240 $114,577 $324,817 Food and Nutrition Cost Subcontract w/ Victory Mission $297,361 $340,614 $357,645 $995,620 Equipment Printer $4,400 $4,944 $5,092 $14,436
Furnishing Ongoing furnishing costs $9,167 $10,300 $10,609 $30,076 Operational Supplies Program supplies & office supplies (consumable $80,667 $90,640 $93,359 $264,666 Other ‐ Custodial Services 5‐7 days a week $70,224 $78,906 $81,273 $230,403 Other ‐ Groundskeeping Monthly $0 $0 $0 $0
Other ‐ IT Managed services Equipment, network & security $59,840 $67,238 $69,255 $196,333 Other ‐ Communications Cable, phone & internet $17,600 $19,776 $20,369 $57,745 Other ‐ Dues, Licenses & Subscriptions Food, HMIS & software licenses $6,875 $7,725 $7,957 $22,557 Other ‐ Conferences & Training $4,583 $5,150 $5,305 $15,038 Other ‐ Pet Costs Kennel maint, pet food, supplies, medical $9,167 $10,300 $10,609 $30,076 Other ‐ IT Equipment & Computers Desktops, laptops, phones, network $32,256 $2,932 $0 $35,188 Other ‐ IT Infrastructure Setup $24,546 $2,231 $0 $26,778 Other ‐ Build Out of 2 New Offices $18,333 $1,667 $0 $20,000 Other ‐ Security Cameras $29,004 $2,637 $0 $31,641
Other ‐ Laundry Room Ventilation Improvements $0 $0 $0 $0 Other ‐ New Commercial Washers & Dryers $0 $0 $0 $0
DRAFT
32 Other ‐ Landscape/Dog Run Improvements $9,167 $833 $0 $10,000 Other ‐ Deferred Maintenance (interior paint, flooring, windows, etc.) $22,917 $2,083 $0 $25,000 Subtotal Operations (non‐personnel) $888,827 $864,524 $884,516 $2,637,867 Supportive Services (non‐personnel) ‐ including contracted services Transportation 2 leased vans, fuel, maintenance, ins. $36,850 $41,406 $42,648 $120,904 Educational Services Included in case management $0 $0 $0 $0 Employment Assistance & Job Training Included in case management $0 $0 $0 $0 Child Care Costs Refer out $0 $0 $0 $0
Legal Services & Meditation Refer out $0 $0 $0 $0
Mental Health Services Refer out $0 $0 $0 $0
Substance Abuse Treatment Services Refer out $0 $0 $0 $0 Emergency Health Services / Emergency Mental Health $4,583 $5,150 $5,305 $15,038 Outpatient Health Services Refer out $0 $0 $0 $0
Life Skills Training Included in case management $0 $0 $0 $0 Other ‐ Subcontract w/ Dorothy's Place Case Management/Housing Navigation $180,895 $207,207 $217,567 $605,669 Subtotal Services (non‐personnel) $222,328 $253,763 $265,520 $741,611 Direct Client Assistance
Rental Assistance $165,000 $189,000 $198,450 $552,450
Move‐In Assistance (security deposits, first & last, utility deposits, app. fees, etc.) $165,000 $189,000 $198,450 $552,450 Other ‐ Incentives for Program Participation (gift cards to clients) $4,583 $5,250 $5,513 $15,346 Subtotal Direct Client Assistance $334,583 $383,250 $402,413 $1,120,246 Indirect Costs
Indirect Cost / Overhead 10%
Subtotal Indirect Costs $273,401 $297,720 $310,190 $881,311 Grand Total All Costs $3,007,415 $3,274,919 $3,412,086 $9,694,420 DRAFT
33 EXHIBIT B

SCOPE OF WORK & ADDITIONAL GOALS
The scope of work is included in Community Human Services Proposal.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-369, Version: 1
Application to the California Department of Housing and Community Development 2024 Emergency Solutions Grant Continuum of Care Program
Approve a Resolution authorizing the submission of an application to the California Department of Housing and Community Development (HCD) for the 2024 HCD Emergency Solutions Grant (ESG) Continuum of Care Allocation (CoC) Program Notice of Funding Availability (NOFA); and authorizing the City Manager to execute all applicable HCD grant documents, Subrecipient Funding Agreements, and necessary amendments to fund programs approved by the CoC #506 Leadership Council during the term of the Standard Agreement with HCD.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 25, 2024
FROM: LISA BRINTON, DIRECTOR
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT

THROUGH FRANCISCO BRAMBILA, MANAGEMENT ANALYST
PREPARED BY: KAYSHLA LOPEZ, HOMELESS SERVICES MANAGER
TITLE: APPLICATION TO THE CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT 2024

EMERGENCY SOLUTIONS GRANT CONTINUUM OF CARE

PROGRAM
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing:
1) the submission of an application to the California Department of Housing and Community Development (HCD) for the 2024 HCD Emergency Solutions Grant (ESG) Continuum of Care Allocation (CoC) Program Notice of Funding Availability (NOFA); and
2) the City Manager or designee to modify the draft HCD Resolution to be in accordance with the final HCD Resolution upon final release; and 3) the City Manager or designee is hereby to receive an ESG grant, not to exceed $800,000 in accordance with all HCD rules and laws, should HCD increase the initial 2024 ESG CoC Allocation funding to cover a three-year period to the local Salinas/Monterey/San Benito Counties CoC #506; and
4) the City Manager or designee to execute a Standard Grant Agreement, all applicable HCD grant documents, and any amendments thereto from the 2024-2025 funding year of the State ESG program, Continuum of Care Allocation NOFA; and 5) the City Manager or designee to execute, Subrecipient Funding Agreements, and necessary amendments to fund programs approved by the CoC #506 Leadership Council during the term of the Standard Agreement with HCD.

EXECUTIVE SUMMARY:

The ESG program provides grant funding for a variety of activities to address homelessness. HCD distributes federal ESG funds to eligible subrecipients through one- or two-year grants. The City of Salinas (City) is the Administrative Entity (AE) selected by the local Salinas/Monterey/San Benito Counties CoC #506 (CoC) to administer the allocated funds. The estimated HCD ESG CoC funding allocation for 2024 is approximately $233,938 (based on prior year’s allocation).

Authorization is requested to facilitate the City’s ability to apply for the HCD ESG CoC NOFA Page | 2
within the required submittal window, which is anticipated to be in July or August 2024, and to accept and manage the HCD ESG CoC funds, should they be awarded in mid-August.

BACKGROUND:

In preparation of the ESG CoC NOFA, the City proactively published its annual Notice of Funding Availability (NOFA) on March 15, 2024, for the estimated 2024 allocation. Following the NOFA application deadline, the City assembled a diverse rating and ranking panel to assist in the review of applications and prioritization of funding recommendations. The City presented the recommendations to the CoC #506 Leadership Council on April 24, 2024. The table below provides a timeline of applicable activities and dates associated with the 2024 ESG CoC NOFA and application.

Table 1
HCD 2024 ESG CoC Program Timeline
Milestone Timeframe
City NOFA Application Workshop March 14, 2024
City 2024 NOFA Release March 15, 2024
City NOFA Application Deadline April 15, 2024
City NOFA Rating and Ranking April 2024
Leadership Council Final Approval of 2024 ESG CoC Allocation April 24, 2024 Salinas HLUC Informational Presentation June 4, 2024
Due to time constraints with the State of the City Address following the Housing and Land Use Committee on June 4, 2024, this item was not discussed and the HLUC moved the item forward to City Council. The local CoC Leadership Council is the final approving body regarding HCD ESG Program CoC Allocation funding. Leadership Council’s approved 2024 projects and programs are listed in Table 2 below.

Table 2
ESG Component
Agency Project or Program Street
Outreach
Rapid
Re-Housing Admin Totals
City of Salinas Program Administration $5,381 $5,381
City of Salinas Salinas Outreach and
Response Team $61,000 $61,000
Community
Homeless Solutions
Rehousing for Women and
Families with Children $53,279 $53,279
Community Human
Services
Rehousing for Women and
Families with Children $53,278 $53,278
Interim Inc. McHOME $61,000 $61,000
Total Funding $122,000 $106,557 $5,381 $233,938
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Historically, HCD has had a 30-day timeframe from the release of it ESG NOFA to submit an application. It is estimated that the 2024 HCD ESG NOFA will be released by July/August 2024 and as of the date of this report HCD has not produced their draft resolution, which is required as part of the application submittal package. In anticipation to the challenges the timeline to submit an application will present, the City is requesting authorization to make final modifications to the draft HCD resolution upon its final release by HCD, and route for signatures by City Council. The Housing and Land Use Committee recommended that the City Council approve a resolution authorizing application submittal the execution of agreements to DEPARTMENT COORDINATION:

Salinas City CouncilJune 25, 2024

Salinas City Council
June 25, 2024