Tuesday, August 4, 2026
3:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.salinas.gov
SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:
Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final
1 City Council Meeting Agenda - Final August 4, 2026
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PLEDGE OF ALLEGIANCE
ROLL CALL
NEW EMPLOYEE WELCOME AND PROMOTIONS
PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.
PRESENTATION
Councilmember comments on presentations are generally limited to three minutes.
ID#26-365 2026 Turner Scholars Internship Program
Recommendation: No action required. Receive a report on the 2026 Turner Scholar Intern Program.
CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and City of Salinas Page 2 Printed on 7/30/2026
2 City Council Meeting Agenda - Final August 4, 2026
the name(s) of the contributor(s).
CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.
ID#26-379 Minutes
Recommendation: Approve minutes of June 30, 2026.
ID#26-344 California International Airshow Permit at the Salinas Municipal Airport Recommendation: Approve a Resolution authorizing the City Manager to execute an Airport Use Permit for the 2026 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit; waiving the Airport Use Permit fees for the 2026 California International Airshow; and waiving the cost of City Airport staff time associated with the 2026 California International Airshow.
ID#26-351 3-Year License Renewal for Microsoft Office 365 Government G3 and Additional Software
Recommendation: Approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of Microsoft Office 365 Government G3 and additional software from SHI International Corporation, in an amount not to exceed $1,371,675.42; and approve a software contingency of $68,583.77 for a total amount not to exceed $1,440,259.19 from September 1, 2026 to August 31, 2029.
ID#26-352 Direct Purchase of a 2026 Vac-Con Truck
Recommendation: Approve a Resolution authorizing the Purchasing Agent to complete the direct purchase of one (1) 2026 Vac-Con V312HE/1300 Mounted on a Peterbilt chassis from Municipal Maintenance Equipment (MME) at a cost of $849,903.30.
ID#26-353 Direct Purchase of A 2026 Ford Transit CCTV Van Recommendation: Approve a Resolution authorizing the Purchasing Agency to complete the direct purchase of one 2026 Ford Transit CCTV van from Municipal Maintenance Equipment (MME) at a total cost of $497,486.56.
ID#26-356 Amendment No. 6 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for Architectural Services Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 6 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to expand the scope of services and to increase the total compensation amount by $49,000 for a maximum compensation amount not to exceed $1,414,734.
ID#26-364 Amendment No. 5 to Agreement for Services with California Premier Restoration for Emergency Clean-Up and Stabilization of 37 and 39 Soledad Street
Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 5 to Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street to increase the total compensation amount by $2,904, for a maximum compensation amount not to exceed $454,224.
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3 City Council Meeting Agenda - Final August 4, 2026
ID#26-368 Direct Purchase of Speed Cushions for Traffic Calming Recommendation: Approve a Resolution authorizing the Purchasing Agent to complete the direct purchase of speed cushions from Traffic Logix for traffic calming projects for a not to exceed total of $1,000,000 for the Traffic Calming Program CIP 9163.
PUBLIC HEARINGS
ID#26-376 An Extension of the Urgency Interim Ordinance Prohibiting the Issuance of Tobacco Retailers’ Licenses
Recommendation: Consider extending the Urgency Interim Ordinance No. 2697(NCS) prohibiting the issuance of Tobacco Retailers' Licenses citywide for an additional 10 months and 15 days.
ID#26-360 Commercial Cannabis Permit 2025-004; Appeal of Planning Commission upholding the Selection Committee denial of a Major Amendment to Commercial Cannabis Permit 2024-009 to relocate from 1610 Moffett Street to 2033 North Main Street in the Commercial Retail - West Boronda Road at U.S. 101 Gateway Overlay (CR-GW-1) Zoning District Recommendation: Approve a Resolution finding the action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378) and exempt pursuant to CEQA Guidelines Section 15061 which includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment; and affirming the Planning Commission's upholding of the Selection Committee's denial of Emerald Skyway LLC's (doing business as "Valley Farms") request to amend Commercial Cannabis Permit 2024-009 (Commercial Cannabis Permit 2025-004) to relocate from 1610 Moffett Street to 2033 North Main Street within proximity of sensitive uses per Municipal Code Section 5-07.27.
CITY MANAGER'S REPORT
Receive brief oral report from the City Manager.
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.
ADJOURNMENT - APPROXIMATELY 5:00 P.M.
_____________________________
Patricia M. Soratos, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.salinas.gov in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.
City of Salinas Page 4 Printed on 7/30/2026
4 City Council Meeting Agenda - Final August 4, 2026
Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.
PUBLIC NOTIFICATION
This agenda was posted on July 30, 2026 in the Salinas Rotunda and City's website.
Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.
City of Salinas Page 5 Printed on 7/30/2026
5 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-365, Version: 1
2026 Turner Scholars Internship Program
No action required. Receive a report on the 2026 Turner Scholar Intern Program.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: ADMINISTRATION
FROM: LISA MURPHY, ASSISTANT CITY MANAGER
SOPHIA ROME, COMMUNITY RELATIONS MANAGER
XIMENA MEZA-PUGA, COMMUNITY OUTREACH ASSISTANT
TITLE: 2026 TURNER SCHOLARS INTERNSHIP PROGRAM
RECOMMENDED MOTION:
Receive an administrative report on the 2026 Turner Scholars Internship Program; no action required.
EXECUTIVE SUMMARY:
The City of Salinas was selected to participate in the 2026 Turner Scholars Internship Program through the International City/County Management Association (ICMA). The Internship Program focuses on providing high school and undergraduate students with professional development and experience working in the public sector. Through partnership with ICMA, the program has allowed the City to bring a structured youth intern program to Salinas to create opportunities to learn about local government administration and gain professional work experience, while supporting the City with advancement of projects and initiatives through research, outreach and engagement. This is the third year the City was selected to participate in the program.
BACKGROUND:
ICMA is a membership association that advances professional local government through leadership, management, innovation, and ethics. Former ICMA member James Kean established an endowment in Bob Turner’s name to ensure that high school students each year can serve local government agencies as interns under the guidance of ICMA member mentors. The program goals include increasing local government awareness, networking and mentoring, and future success.
The City applied for the ICMA 2026 Turner Scholar Intern program based on the success and opportunities created for the youth through the program over the past two years. There were three (3) high school and two (2) college interns selected to participate in the 2026 program in Salinas.
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Over eight weeks, the interns worked on:
Review of current outreach and engagement metrics around public works and infrastructure projects to develop a strategic communications plan for these projects A recommendation to the City Manager on exploring a City rebranding initiative through robust community engagement and participation
Development of a visual Owner Journey Map of the touchpoints a Salinas small business owner experiences from idea to launch to growth
Creation of a Small Business Success Toolkit as a practical resource guide for owners navigating permitting, financing, and City processes
Content creation to support public works messaging, 4th of July safety messaging, and other day-to-day content
Research and data collection support for various City projects Additionally, the Salinas interns participated in cohorts with other Turner Scholar Interns from across the country in monthly meetings and developed Public Service Announcements as part of a capstone project to encourage resident participation in community engagement efforts and education on local government services.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
Economic Development
Support and engage with new and established businesses, initiatives and districts to revive economic growth, job creation and innovative workforce training Strategically explore and expand economic development opportunities throughout the City 8 Page | 3
City Services
Expand the City’s volunteer programs
Engage residents and improve communication with the community through the use of innovative solutions
Youth & Seniors
Improve, expand and develop youth and senior facilities and programs DEPARTMENTAL COORDINATION:
Coordination in the development of intern programs was within Administration Department’s Communications and Economic Development teams.
FISCAL AND SUSTAINABILITY IMPACT:
Fund Appropriation Appropriation
Name
Total
Appropriation
Amount for
recommendation
FY 24-25
Operating
Budget Page
Last Budget
Action (Date,
Resolution)*
N/A N/A N/A N/A N/A N/A N/A
9 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-379, Version: 1
Minutes
Approve minutes of June 30, 2026.
City of Salinas Page 1 of 1 Printed on 7/30/2026
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-344, Version: 1
California International Airshow Permit at the Salinas Municipal Airport Approve a Resolution authorizing the City Manager to execute an Airport Use Permit for the 2026 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit; waiving the Airport Use Permit fees for the 2026 California International Airshow; and waiving the cost of City Airport staff time associated with the 2026 California International Airshow.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: ADMINISTRATION, AIRPORT DIVISION
FROM: LISA MURPHY, ASSISTANT CITY MANAGER
BY: MATT NELSON, AIRPORT DIRECTOR
TITLE: 2026 CALIFORNIA INTERNATIONAL AIRSHOW PERMIT AT
THE SALINAS MUNICIPAL AIRPORT
RECOMMENDED MOTION:
A motion recommending City Council approve a resolution (1) Authorizing the City Manager to execute an Airport Use Permit for the 2026 California International Airshow, to be conducted by the Monterey County Airshow Association, Inc. at the Salinas Municipal Airport, in accordance with the terms of said permit; (2) Waiving the Airport Use Permit fees for the 2026 California International Airshow; and (3) Waiving the cost of City Airport staff time associated with the 2026 California International Airshow.
BACKGROUND:
The 45th California International Airshow is scheduled to take place at the Salinas Municipal Airport on September 26 and 27, 2026. This year’s airshow will feature the United States Air Force Thunderbirds Team and several other aircraft acts and displays. The California International Airshow has been showcasing aviation excellence for over 44 years while at the same time raising over $9 million for local nonprofits.
Utilizing all volunteers and service groups from the community, the organization each year plans and executes the event that entertains 25,000 to 30,000 spectators annually. The top military and civilian performers in the United States thrill and inspire the crowds. Over 90 static aircraft, exhibits, and displays are available for Airshow fans to enjoy during their experience. Each year, the goal is to produce an event that will be family-oriented, educational, and entertaining for the whole family. In addition to its main goal of raising money for charity, the airshow’s charter also emphasizes volunteerism and community involvement, family-oriented entertainment, aviation and its contributions to the American way of life, and pride in our nation and its military.
To most of Monterey County and the Central Coast, the California International Airshow represents a homegrown community event based in Salinas that is a spectacle of fun and 12 Page | 2
entertainment. To the City of Salinas, it is an annual economic infusion of millions of dollars to the local economy. The airshow event planning process never ends; at the completion of each annual event, the event planners begin preparing for the next year’s event. The hosting of the Airshow is in the best interests of general aviation and the Airport, with the purpose of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.
ANALYSIS:
Permit:
The attached Permit is essentially the same as those approved in previous years but with minor modifications. The Permit requires a $10,000,000.00 Airmeet Liability Insurance Policy and includes authorization for various street closures and specific operational provisions. Typically, only one other City Permit, a Special Events Permit, is required for the event. Once completed, the Special Events Permit becomes the “Exhibit A” document referenced in the Airshow Permit. The Airport Use Permit is being presented to the Airport Commission for review without the Special Events Permit because 1) All Airport use issues are covered in the Airshow Permit and the Special Events Permit covers City Streets and facilities and therefore does not come under Airport Commission review; and, 2) Timing is such that the Airport Use Permit needs to advance through the Airport Commission in order to gain overall Permit approval prior to the Airshow.
In-Kind Contribution:
Airport Staff recommends waiving the $38,600.00 Permit Fee. Additionally, staff recommend not billing any staff time associated with the Airshow. Typically, staff time billed to the Airshow is less than $1,400.00 per year.
Salinas Pilot Association (SPA) Donation:
The Airshow Organization is continuing to honor the fundraising clause in the agreement for the Salinas Pilot Association (SPA). The Monterey County Airshow Association, Inc. will donate $2,500.00 (cash donation) to SPA for volunteer services rendered during the airshow period. In consideration of the $2,500.00 donation, SPA will provide various services during the Airshow.
City of Salinas Booth Space:
In consideration for waiving the Airport’s $38,600.00 Permit Fee, the Airshow Association has agreed to provide the City of Salinas, at no charge, three (3) Booth Spaces for promoting and enhancing the Airport and City of Salinas’ community outreach.
Airport Commission Consideration:
At their meeting on July 23, 2026, the Airport Commission unanimously recommended the City Council approve the Airport Use Permit for the 2026 Airshow and waive the fees associated with the Permit and with Airport Staff time.
GOVERNMENT CODE SECTION 84308 APPLIES:
Yes.
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CEQA/NEPA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project and therefore exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approval of the 2026 California International Airshow permit complements Salinas City Council’s economic development and public safety 2025-2026 Strategic Goals and Strategies.
FISCAL AND SUSTAINABILITY IMPACT:
Staff recommend waving the $38,600 Use Permit Fee. Staff recommend the Airport Enterprise Fund absorb staff time associated with the 2026 California International Airshow.
The economic-financial impact of the Airshow is hard to quantify without procuring economic impact analysis services. Money spent by the Monterey County Airshow Association, Inc. hosting the Airshow and patrons of the event contribute to the local economy and the local tax base. Past performance indicates the annual Airshow drives hundreds of thousands of dollars in economic impact to the local economy. Additionally, the Monterey County Airshow Association, Inc. has contributed in excess of $9 million dollars to charities over the last 44 years.
DEPARTMENTAL COORDINATION
The Use Permit has been reviewed as to form by the City Attorney’s office. The Police and Fire Departments participate in the planning and execution of the Airshow.
ATTACHMENTS:
2026 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport Resolution - 2026 Airport Use Permit to Conduct Air Shows at the Salinas Municipal Airport 14 RESOLUTION NO. ________________ (N.C.S.)
RESOLUTION APPROVING THE ISSUANCE OF AN AIRPORT USE PERMIT AND
WAIVING THE AIRPORT USE PERMIT FEES FOR MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED FOR THE 2026 CALIFORNIA
INTERNATIONAL AIRSHOW AT THE SALINAS MUNICIPAL AIRPORT
WHEREAS, the City of Salinas is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”); and
WHEREAS, the Monterey County Airshow Association, Incorporated (“Airshow Association”), desires to conduct the 2026 California International Airshow at the Airport; and WHEREAS, the staging of said Airshow is in the best interest of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations; and WHEREAS, the City of Salinas desires to grant the Airshow Association the right to utilize the Airport, adjoining public streets, and facilities used in conjunction with the Airshow pursuant to the terms of an Airport Use Permit, for the conducting of the 2026 California International Airshow; and
WHEREAS, the City of Salinas desires to support the Airshow’s activities by waiving the Airport Use Permit Fees; and
WHEREAS, pursuant to FAA Policies and Procedures Concerning the Use of Airport Revenue: Federal Register Volume 64, No. 30, February 16, 1999, the City Attorney’s Office has determined that it is permissible for the City Council to authorize a sponsorship contribution from the Airport Enterprise Fund to the California International Airshow provided the following criteria are met:
(1) The contribution must be minimal,
(2) The contribution must be substantially related to the operation of the Airport, and (3) The contribution must have the intangible benefit of enhancing the Airport’s acceptance in local communities impacted by the Airport.
WHEREAS, at the July 23, 2026, Airport Commission meeting, the Airport Commission unanimously recommended approval of the Airport Use Permit and the waiving of the Airport Use Permit Fees, totaling $38,600.00, for the Monterey County Airshow Association, Incorporated for the 2026 California International Airshow at the Salinas Municipal Airport.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS that the attached Airport Use Permit (“Permit”) is hereby approved and the City Manager is hereby authorized to execute and issue such Permit on behalf of the City of Salinas as its act and deed; and
BE IT FURTHER RESOLVED that the Airport Use Permit fees for the 2026 California International Airshow and the costs associated with City Airport staff time associated with the 2026 California International Airshow are hereby waived. 15 PASSED AND APPROVED this 4
th day of August 2026 by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
______________________________
Dennis Donohue, Mayor
ATTEST:
___________________________
Patricia M. Soratos, City Clerk
16 2026 Airshow Permit 1
PERMIT TO CONDUCT AIR SHOWS
AT THE SALINAS MUNICIPAL AIRPORT
THIS PERMIT is issued by the CITY OF SALINAS, a California charter city and municipal corporation, hereinafter referred to as “City,” to the MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORTATED, a California Nonprofit Corporation doing business as the CALIFORNIA INTERNATIONAL AIRSHOW, hereinafter referred to as “Permittee.”
WITNESSETH
WHEREAS, City is the owner of that certain public airport known as the Salinas Municipal Airport (“Airport”) located in the City of Salinas, County of Monterey, California; and WHEREAS, it is the desire of Permittee to use said Airport for the purpose of preparing for and conducting the 2026 California International Airshow (“Airshow”); and WHEREAS, the staging of said Airshow is in the best interests of general aviation and the public with the purposes of enhancing the Salinas community image, promoting public use of the Airport, and promoting revenue for local charitable organizations.
NOW, THEREFORE, this Permit is provided upon the following terms and conditions:
TERMS
1. SCOPE OF PERMIT
City hereby grants Permittee the right to utilize portions of the Airport and adjoining public streets and facilities used in conjunction with the Airshow, for the staging and conducting of the Airshow and for purposes incidental thereto as further described below and for no other purpose unless granted, in writing, by City.
17 2026 Airshow Permit 2
2. NATURE OF INTEREST GRANTED
It is specifically understood and agreed by the parties hereto that the relationship created by this instrument is not one of landlord and tenant, principal and agent, or owner and contractor, it being the intention of the parties that this Permit is merely for the purpose of allowing Permittee to use portions of the Airport and the facilities thereon on a temporary basis for the purposes of staging and conducting the Airshow and activities related and incidental thereto.
3. TERM
This Permit shall allow Permittee to utilize portions of the Airport pursuant to the terms and conditions of this Permit for a fifteen (15) day period beginning on the Thursday, September 10, 2026, through Friday, September 25, 2026.
4. FEE
The Airport Administrative Fees for this permit are being waived. The total fees being waived are $38,600.00 for the use of the airport during the permitted period. The permittee will be billed and agrees to pay for repair or replacement of any Airport equipment, facilities, or property damaged as a result of Airshow operation and/or the Permittee’s use and occupation of the Airport during the term of this Permit. Additionally, in consideration of the Fee Wavier, the Permittee agrees to terms and conditions of Section 31, Sponsorship, of this agreement.
5. OBLIGATIONS OF PERMTITEE
A. FAA Approval. Approval of the Federal Aviation Administration (FAA) must be obtained by Permittee for all phases of the Airshow, as evidenced by a Certificate of Waiver or Authorization, a copy of which must be provided to City at least fifteen (15) days prior to the effective date of this Permit.
18 2026 Airshow Permit 3
B. Fencing. Construction of temporary fencing in addition to any existing permanent fencing will be permitted, subject to prior approval of City’s Airport Manager as to type of fence mounting and location of fences and access gates. Temporary fencing may be anchored to permanent fence corners provided that such attachment in no way alters or damages any permanent fence structure and all attaching devices are removed with the temporary fence. Permittee shall install temporary fencing around the perimeter of the Gate One (formerly Jet West) maintenance hangar and adjacent ramp area, prior to any activity conducted in the Gate One maintenance hangar. Also, temporary fencing will be placed around all lighting equipment left in place behind the crowd line and any other area deemed necessary by the City’s Airport Manager.
C. Security. Permittee shall provide, at its own expense, sufficient security personnel to protect general aviation aircraft based at the Salinas Airport during the term of this Permit, whenever such aircraft are located in other than the regularly assigned tiedown location. Such sufficiency shall be determined by City’s Police Department and any recommendations from City’s Police Department regarding security activities shall be followed. Permittee shall provide security for all Airport buildings, facilities, equipment, and property during the periods when the Airport is open to Airshow spectators. Permittee will also provide security for transient aircraft, Airshow participating aircraft, and vehicles and equipment that are participating in the Airshow during the period of this Permit.
D. Crowd Control. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control. Crowd control barriers shall be in place before any Airshow activity takes place on the Airport. 19 2026 Airshow Permit 4
E. Water, Sanitary, and First Aid Facilities. Permittee shall provide at its own expense such water, sanitary, and first aid facilities as are deemed necessary by Monterey County Health Department to accommodate expected crowds.
F. Temporary Living Facilities. Except as hereinafter provided, camper trucks, trailers, and/or other temporary living facilities may be utilized in any areas designated by the Airport Manager. By way of this Permit, if Permittee authorizes overnight stays, Permittee shall provide continuous security patrols of the overnight stay area between the hours of 7:00 p.m. and 7:00 a.m.
G. Fire Protection and Aircraft Rescue Equipment. Permittee shall furnish and be responsible for any and all such fire protection and aircraft crash rescue equipment and services as are deemed necessary by the City and the FAA.
H. Repair and Maintenance of Airport Property. Permittee shall be responsible for the repair and maintenance of any buildings, facilities, equipment or property of the Airport impacted by operations under this Permit. Immediately subsequent to the close of the Airshow and not later than the Monday (5:00 p.m.) following event, Permittee shall clean the entire area used by it, shall remove any and all debris and trash, and shall restore the area insofar as possible to the condition existing immediately prior to the commencement of the Permittee’s operations as allowed by this Permit. The aircraft parking ramps southeast of the Airport Terminal Building, both based and transient aircraft ramps will be cleared not later than the Monday (5:00 p.m.) following the event, so as to permit use of the ramp for aircraft parking. If, in the opinion of City’s Airport Manager, the repair, maintenance, cleaning, and trash removal requirements have not been accomplished satisfactorily, City may, after 20 2026 Airshow Permit 5
notification of Permittee, cause such repair, maintenance, cleaning, and trash removal to be made at Permittee’s expense. The cost of such work shall be billed separately.
I. Licenses and Permits. Permittee shall obtain and bear the expense of all licenses, permits, and other authorization required by any and all applicable agencies. Pyrotechnic permits will be obtained from the City and State of California when required. Permittee shall pay promptly and discharge all lawful taxes and assessments which may be levied by the federal, state, county, city or other tax levying body on any taxable interest of Permittee as well as all taxes and assessments on taxable personal property of whatever nature owned by Permittee and located on the Permit premises.
Permittee shall promptly pay all excise, license, and permit fees of whatever nature applicable to the operation of Permittee’s business.
J. Permit to Conduct Airshow. When this Permit is approved by the Salinas City Council, it shall be deemed a permit issued by the Community Development Director in lieu of a Temporary Land Use Permit, as required under Section 37-50.300 of the City’s Zoning Code.
K. Spectator Parking. It is understood and agreed that certain portions of the Airport will be utilized for parking of spectator operated private vehicles. Permittee agrees that all such vehicles parked on Airport premises, inside the security fence, will be removed from said area no later than 6:00 p.m. of any day when parking has been authorized by City’s Airport Manager. However, the Permittee will ensure that all vehicles are removed from the Airport within two (2) hours after activity ends. Permittee will be prepared to move said vehicles to an area outside the security fence if they remain after the time specified above. Permittee will be responsible for advising all vehicle operators 21 2026 Airshow Permit 6
of this provision. If vehicles are not removed by Permittee as agreed in this section, such vehicles will be removed at the direction of Airport management and Permittee shall be held responsible for the costs and charges associated with such removals.
L. Transient Aircraft. Transient aircraft are authorized to park overnight in areas designated by City’s Airport Manager, who will collect overnight tiedown fees as appropriate.
M. Street Closure. Permittee agrees to abide and comply with the Street Closing Permit attached hereto, marked Exhibit A, and incorporated herein by reference.
N. Costs Associated with Airshow Production. Permittee shall bear all costs connected with staging of the Airshow and activities incidental thereto. The sole function of City is to provide the necessary facilities and areas and to enforce the provisions of this Permit.
6. OBLIGATIONS OF CITY
A. City shall make available for use, by Permittee, City-owned and controlled buildings, land, personal property, and equipment necessary to facilitate the Airshow for which the City may charge a fee in addition to the Permit Fee.
B. It is recognized that the nature of the Airshow precludes normal general aviation and public use of the Airport during the Airshow events. Therefore, City shall close the Airport to all general aviation aircraft during the period that the Airshow is actually in progress, provided however that locally based aircraft and transient aircraft shall be allowed to operate when scheduled Airshow events are not taking place. Permittee shall not interfere with the regular operation of tenants doing business on the Airport.
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7. OPERATIONAL PROVISIONS
A. Traffic Control. All barricades on City streets at critical intersections shall be staffed by Airshow personnel. Airshow will pay for all Salinas Public Works services related to the Airshow, including but not limited to: delivery/removal and utilization of barricades, cones, and other traffic control equipment; garbage/debris removal; sweeping and sanitation; and traffic control and guide signs. Permittee shall furnish such personnel as are necessary to enable the public to park, give traffic directions, and provide crowd control. The Salinas Police Department is responsible for determining the appropriate personnel required at critical intersections, the exact hours, and number of personnel necessary to safely and efficiently manage traffic control for this event.
B. Staffing by Salinas Police Department. Police staffing shall be consistent with the City’s current salary schedule and labor agreements. The exact hours and number of law enforcement personnel needed for traffic control and other duties will be determined by the Police Department prior to and during the Airshow.
C. Security. Permittee shall provide private security on the Airport inside the Airport security fence on all days of Airshow activity attended by the general public, as required in section 5 of this Permit.
D. Airshow Communications Command Post. Permittee shall establish an Airshow Communications Command Post from which all of its efforts in regard to the Airshow and this Permit shall be coordinated. A Salinas Police Department representative shall be present at the Airshow Communications Command Post each day at Permittee’s expense.
E. Airshow Bank. One uniformed Salinas Police Officer will be present at the Airshow bank each day at Permittee’s expense.
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F. Emergency Services Communications Plan. Permittee shall establish in coordination with the Salinas Fire Department, a communications plan to include emergency services.
G. Incident Command Center. Permittee shall provide an area for location of an Incident Command Center, as required by Salinas Fire Department.
H. Parking of Fire Department Apparatus. Permittee shall provide area for parking of fire apparatus at the Airport.
I. Emergency Notification List. Permittee shall provide a current emergency notification list to the City prior to the commencement date of this Permit.
J. Emergency Response Location Grid. Permittee shall provide an accurate Airport emergency response location grid map to the City prior to the commencement date of this Permit.
K. Access to Fire Access Roads and Gates. Permittee shall ensure that fire access roads and gates remain clear and accessible throughout the Airshow.
L. Fire Prevention Activities in Cooking Booths. All cooking booths or areas shall have at least one 2A10BC fire extinguisher available, as determined by the Fire Marshall, if an open flame device will be used for cooking purposes. No open flame device may be used for any purpose other than cooking.
8. SAFETY
A. Safety shall be of primary importance to this event. Anyone who flies in a manner and style not considered to demonstrate good airmanship and safety shall be barred from any further activities. It shall be the duty of the Permittee to ensure that the safety and good airmanship of all Airshow performers will be observed at all times, and Permittee shall take any and all steps necessary, including prohibition of flying, in the event Permittee determines that good airmanship and safety are 24 2026 Airshow Permit 9
being threatened or compromised. In the absence of the FAA monitor or Permittee supervision, and when City’s Airport Manager is of the opinion that the Permittee is unable to fulfill said requirements of good airmanship and safety, the Airport Manager shall stop all Airshow connected activity until the unsafe or unsatisfactory condition is corrected. Other applicable enforcement agencies shall have full authority to order stoppage or direct correction of any unsafe condition or practice observed on or over the Airport.
B. No person shall operate a motor vehicle of any kind on the Airport in a negligent or reckless manner. The speed limit on the Airport is a speed consistent with the variable weather conditions of the area being traversed and common sense and good judgment but in no case greater than 15 MPH.
No person shall cross any Airport runway, whether in a vehicle or otherwise, without having first obtained permission from the Air Traffic Controller, except when the runway has been officially closed by the City’s Airport Manager and the person has been notified of that status before each runway crossing.
9. INSURANCE
A. Permittee shall, at its sole expense, throughout the duration of this Permit, maintain commercial general liability and property damage insurance, including but not limited to premises and automobile, and Air Meet liability insurance, covering all operations of the Permittee, its agents, and employees, performed in connection with this Permit, including but not limited to set up of premises, practices, performances, cleanup and dismantling, and any pyrotechnic displays or demonstrations. Such insurance coverage shall be in the amounts and according to the conditions provided as follows:
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(1) Air Meet. A $10,000,000 Air Meet Liability Occurrence All Risk Policy on a standard policy form which includes, without limitation, the following coverages:
a. Grandstand liability, if grandstands are to be used; b. Non-owned automobile liability for Airshow activities; c. Pyrotechnics liability; and
d. The City of Salinas, along with its employees, officers, agents, representatives, boards, commissions, and commissioners, shall be named as additional insureds by endorsement to the Air Meet liability insurance policy. (2) General Liability. A $2,000,000 commercial general liability insurance policy on a peroccurrence basis, which includes, without limitation, the following coverages:
a. Bodily injury;
b. Property damage;
c. Personal injury and advertising;
d. Auto liability, including non-owned auto liability;
e. Parking liability;
f. Products/completed operations;
g. Liquor legal liability;
h. Host liquor liability;
i. Contractual Liability; and
j. The City of Salinas, along with its employees, officers, agents, representatives, boards, commissions, and commissioners, shall be named as additional insureds by endorsement to the general liability insurance policy.
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(3) All insurance companies affording coverage to the Permittee shall be insurance organizations admitted by the Insurance Commissioner of the State Department of Insurance to transact the business of insurance in the State of California. And insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
(4) Each insurance policy required shall provide that the coverage shall not be canceled or reduced in coverage except with notice to the City of Salinas. For the purposes of this notice requirement, any cancellation or reduction in coverage shall be considered a material change and subject this Permit to cancellation. (5) Permittee shall provide evidence of compliance with the insurance requirements listed above by providing to the City certificates of insurance and endorsements, in forms satisfactory to the City, at least fifteen (15) days prior to the effective date of this Permit.
No material change in coverage or cancellation may be made after that time.
If any policy has an aggregate limit or for some other reason the total amount of the limits of any policy are not available to cover indemnification obligations and/or losses described in this Permit, the insurance certificate(s) shall also state the unpaid limits of the policy.
Certificates of insurance shall identify any deductible amounts. All deductibles must be in amounts acceptable to City.
(6) Permittee’s coverage shall be primary coverage as respects the City. Any insurance or self-insurance maintained by the City shall be excess of the Permittee’s insurance. 27 2026 Airshow Permit 12
(7) Maintenance of insurance by the Permittee as specified in the Permit shall in no way be interpreted as relieving the Permittee of any responsibility whatsoever and the Permittee may carry, at its own expense, such additional insurance as it deems necessary. (8) In the event of cancellation of any of the required insurance, this Permit is immediately null and void and Permittee shall immediately cease all operations under this Permit and vacate the Airport premises.
(9) Permittee hereby grants to City a waiver of any right to subrogation which any insurer of Permittee may acquire against the City by virtue of any payment of any loss under such insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
B. Prior to the commencement of any and all activities pertinent to the granting of the Permit and/or its rights and privileges (including set-up of premises, practices, performances, clean-up, and dismantling), Permittee shall ensure that all of its employees and/or all employees of any contractors of Permittee, are covered by Workers’ Compensation insurance with statutory limits as well as Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease, for any person injured while performing any work incidental to the work in or on the Airport. Permittee hereby waives any rights of subrogation against the City. Permittee shall file a certificate evidencing such coverage as well as a waiver of subrogation endorsement on a form satisfactory to City.
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C. Permittee shall require that all contractors and/or concessionaires maintain liability insurance, including aircraft liability insurance when applicable, and provide certificates of insurance to the Permittee evidencing such insurance in an amount no less than $1,000,000 per occurrence for bodily injury and property damage liability which name the City of Salinas, its employees, officers, agents, representatives, boards, commissions and commissioners, and the Permittee, as additional insureds by endorsements with occurrence form coverage, in amounts, determined appropriate by the City and Permittee, to the product or service being provided by the concessionaire.
10. HOLD HARMLESS/INDEMNIFICATION
Permittee shall indemnify, defend, and save the City, its officers, employees, agents, and representatives harmless against any and all claims for damages to all persons or property arising from Permittee’s execution of the activity, or otherwise by the conduct of the Permittee, its officers, employees, agents, concessionaires, subcontractors or others (including the active and passive negligence of the City, its officers, agents, and employees), in connection with the execution of the activities covered by this Permit and any and all costs, expenses, attorneys’ fees, and liability incurred by the City, its officers, agents, employees, or representatives in defending against such claims, whether the same proceed to judgment or not, except only those claims arising from the willful misconduct of the City, its officers, agents, or employees. Further, Permittee shall at its own expense, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, representatives, and employees. This section specifically includes any liability arising out of or in connection with separate agreements that City may execute with third parties for services, volunteer or otherwise, relating to or in support of Airshow events including, but not limited to, preparation, set-up, and clean-up work and activities.
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Further, Permittee agrees to save, indemnify, defend, and hold harmless the City, its officers, employees, and agents against all liabilities, judgments, costs, and expenses, which may accrue against City as a consequence of granting permits and agreements to Permittee and from Permittee’s compliance with the provisions of the City’s rules, regulations, resolutions, and ordinances. Permittee shall reimburse the City for all costs and expenses (including but not limited to fees and charges of attorneys and other professional and court costs) incurred by the City in enforcing the provisions of this Section.
11. NO DEMANDS UPON CITY
Permittee shall be deemed to have accepted the condition of the Airport premises prior to its occupation and use thereof for the purposes of this Permit and shall make no demand upon City for any alterations, repairs or construction.
12. USE OF SALINAS MUNICIPAL AIRPORT
Permittee may use such areas and facilities at the Airport as are designated by the City’s Airport Manager. Permittee shall have the right to construct and maintain such temporary facilities and/or structures as are necessary for operations as allowed by this Permit, including controlling the ingress and egress of the public and Airshow participants. Said temporary facilities and/or structures must be satisfactory to the City’s Airport Director. Upon the request of the City’s Airport Director.
Permittee shall remove said temporary facilities and/or structures.
13. DAMAGE TO SALINAS MUNICIPAL AIRPORT
Permittee shall cause to be repaired at its own expense, any and all damage to the property of the City or to the property of others on the Airport, which damage has been caused by Permittee, its agents, employees or others who may be on the Airport for any purpose connected with the staging and operation of the Airshow, including patrons of the Airshow. This provision applies to all aircraft 30 2026 Airshow Permit 15
moved from its normal and regular tiedown or parking space to make room for Airshow activity, until returned to its normal and regular tiedown or parking space. The Permittee accepts full legal liability and responsibility for all aircraft while located at other than its regular tiedown location until fortyeight (48) hours after the tiedown ramp has been vacated by Airshow facilities.
14. HAZARDOUS SUBSTANCES
A. Pursuant to Health and Safety Code section 25359.7, Permittee shall notify City in writing within a reasonable time of any material release of hazardous substances and of any hazardous substances that have come to be located on or beneath the Airport.
B. Prior to the expiration of this Permit, Permittee shall at its cost and expense remove all items of personal property, including but not limited to all flammable and hazardous materials and waste as defined by state, federal, or local law at the time of expiration of the Permit.
C. Permittee shall make available for inspection to the City all records relating to the maintenance, release, mitigation, and cleanup of any hazardous substances on the leased premises.
D. Permittee shall comply with all federal, state, and local laws and regulations relating to hazardous materials and waste, and shall timely comply with the orders of any governmental agencies relating thereto. Permittee shall request that a representative from Monterey County Environmental Health Department review hazardous material storage and use to determine that compliance with local laws and regulations has been obtained.
E. City may reasonably enter upon and inspect the premises at any time.
15. CHARGES BY PERMITTEE
A. Permittee shall have the right to charge admission to members of the public desiring to witness the events allowed by this Permit.
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B. Persons desiring or required to use the Airport for its normal purposes shall not be charged an admission to specific areas required for the performance of their normal activity on the Airport; except, however, that Permittee may charge admission to occupants of transient aircraft arriving during the open hours period of this Permit and desiring to attend the Airshow. Persons not charged an admission shall include but not be limited to: City’s employees regularly employed at the Airport or required to work on the Airport as certified by the City’s Airport Director; on site employees of businesses at the Airport; tenants leasing property from the City and conducting business on the flight line; owners of aircraft based at the Airport; and persons demonstrating a valid requirement to conduct business on the Airport.
16. FURTHER COVENANTS AND AGREEMENTS
A. Throughout its operation and the operation of all its facilities on the Airport, neither Permittee nor any person or organization occupying space or facilities thereon will discriminate against any person or class of persons by reason of age, sex, race, color, religion, ancestry, national origin, blindness or other physical disability, in the use of any facilities provided for the public on the Airport.
B. Throughout Permittee’s rendering to the public any service (including the furnishings or sale of admission tickets, transportation, supplies or materials) essential to its operation at the Airport it will:
(1) Furnish such service on a fair, equal, and non-discriminatory basis to all users thereof; and
(2) Charge fair, reasonable, and non-discriminatory prices for each unit of service; provided that Permittee may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. 32 2026 Airshow Permit 17
C. This Permit shall be subject to the terms of the City’s agreements, as amended, with the FAA. If they conflict, provisions of the FAA agreements that implement federal law shall take precedence over provisions of this Permit.
D. Permittee shall abide and be bound by the Minority Business Enterprise Program, a copy of which has been provided to Permittee, adopted and as amended from time to time by the City pursuant to United States Department of Transportation regulations Title 49, Code of Federal Regulations, Subtitle A, Part 23, participation by disadvantaged business enterprises in Airport concessions, and Part 26, participation by Minority Business Enterprise in Department of Transportation programs, a copy of which has also been provided to Permittee.
E. Permittee will obey all rules, regulations, and orders of the FAA, California Aviation Office, and the City of Salinas, existing or as amended.
F. It is further understood and agreed that during the term of this Permit, Permittee shall use the Airport in an orderly and peaceable manner, and in strict compliance with all applicable laws and ordinances and shall not use the Airport, nor allow any person or persons to use the Airport, for any purpose whatsoever that is in violation of any law or ordinance.
17. NO ASSIGNMENT, DELEGATION, OR SUBLICENSING
This Permit, being in the nature of a personal revocable permit, may not be assigned or delegated. However, Permittee may allow concessionaires to enter upon the Airport for the performance of functions and services within the scope of the uses allowed to Permittee under the provisions of this Permit.
18. RIGHT TO AMEND
This Permit shall be subordinate to the provisions of any existing or future agreement between City and the United States, by which City obtains federally owned surplus property or federal aid for 33 2026 Airshow Permit 18
the improvement, operation, and/or maintenance of the Airport. In the event that the FAA, or any other federal agency, requires modifications or changes in this Permit as a condition for the granting of funds for the improvement of the air terminal or lands or improvements covered by its laws, rules, or regulations, Permittee agrees to consent to the amendments, modifications, revisions, supplements, or deletions of any of the terms, conditions, or requirements of this Permit as may be required to obtain such funds.
19. SPECIAL PROVISION
It is understood and agreed that nothing contained in this Permit shall be construed as granting or authorizing the granting of an exclusive right for the use of any landing areas or air navigation facility at the Airport.
20. PERMITTEE INDEPENDENT CONTRACTOR
For all the purposes of this Permit, Permittee is and shall be deemed to be, with respect to the City, an independent contractor. It is mutually agreed and understood that nothing contained in the Permit shall be deemed or construed to constitute a partnership or joint venture between the parties to this Permit. Moreover, it is agreed and understood that regarding the rights and obligations provided herein, this Permit establishes the extent of the relationship between the City and Permittee.
It is agreed and understood that the City and Permittee are independent contractors and that neither is the employee or employer of the other and that employees of one are not the employees of the other.
21. CANCELLATION BY CITY
In addition to any rights to which it may be entitled by law, City may cancel this Permit upon or after the occurrence of any of the following events:
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A. The assumption by the United States Government, or any of its authorized agencies, of the operation, use or control of the Airport, or any substantial part of the Airport, in such manner as to substantially restrict the use of the Airport for any of the purposes for which Permittee is authorized; B. The existence or operation of any rule, regulation, sponsor assurance, or order of the FAA, directly or indirectly requiring the discontinuance or substantial reduction of the use of the Airport for any of the purposes for which Permittee is authorized; C. The issuance of an injunction by any Court of competent jurisdiction restraining the use of the Airport for any of the purposes for which this Permit has authorized; D. Cancellation of any policy of insurance required by Section 9 of this Permit; E. The filing by Permittee of a voluntary petition in bankruptcy, the institution of proceedings in bankruptcy against Permittee, or the adjudication on Permittee as a bankrupt pursuant to voluntary or involuntary bankruptcy proceedings;
F. The appointment of a receiver of Permittee’s assets which results in a liquidation of Permittee’s business;
G. The general assignment of this Permit by Permittee for the benefit of creditors; or H. The default by Permittee in the performance of any of the terms and conditions required by this Permit to be kept and performed.
22. CANCELLATION BY PERMITTEE
Permittee may cancel this Permit and terminate all of its obligations at any time subsequent to the commencement of the term upon the breach of City, or City’s failure to perform any of the material covenants or agreements contained in this Permit. In such a case, the Permit fee identified in Section 4 will be refunded to Permittee.
35 2026 Airshow Permit 20
23. WAIVER
It is agreed that a failure on the part of City to take appropriate action or to declare this Permit terminated for default by Permittee in any one or more of the terms, covenants or conditions will not be considered or construed as a waiver by the City of such right on any further or future default on the part of Permittee. Additionally, the subsequent acceptance of the fee by City shall not be construed as a waiver of City’s rights concerning any preceding breach of any term, covenant or condition by Permittee.
24. SURRENDER
Permittee covenants that on the last day of this Permit or any extension of it, Permittee will peaceably and quietly leave and surrender the Airport premises in as good a condition as they are now (or, may be in after making alterations, additions, or improvements as permitted by City) except for ordinary wear and tear.
25. ASSIGNMENT BY CITY
It is further agreed by and between City and Permittee that City reserves the right to assign, pledge, or hypothecate this Permit, without the consent of Permittee, should such assignment, pledging, or hypothecation become necessary in the financing or refinancing of the Salinas Municipal Airport.
26. SECTION HEADINGS
The section headings contained in this Permit are for convenience in reference and are not intended to define, govern, limit, modify, or in any manner affect the scope meaning, or intent of the provisions of this Permit.
27. TIME
Concerning this Permit and the performance of each and every provision contained herein, time is of the essence.
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28. NOTICES
Except as otherwise contained herein, all notices, statements, demands, consents, approvals, authorizations, offers, agreements, appointments or designations hereunder by either party, shall be in writing and shall be sufficiently given and served upon the other party if sent by mail, postage prepaid and addressed as follows:
If to City, the same shall be addressed to:
Airport Director
City of Salinas
Salinas Municipal Airport
342 Airport Blvd.
Salinas, California 93905
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
or to such other place as City may by such similar notice in writing designate.
If to Permittee, the same shall be addressed to:
Monterey County Airshow Association
P.O. Box 1448
Salinas, California 93902
29. LITIGATION INVOLVING PERMIT; ATTORNEY FEES
In case suit shall be brought to interpret or enforce this Permit, or any term of provision contained herein, or because of the breach of any term or provision contained herein, the prevailing party in any such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the court. City’s attorney’s fees, if awarded, shall be calculated at the market rate.
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30. RIGHTS AND OBLIGATIONS UNDER PERMIT
This Permit constitutes the entire agreement between the City and Permittee and is the final expression of the City and Permittee with respect to the included terms and conditions, and as a complete and exclusive statement of the terms and conditions. Any prior agreements, premises, negotiations or representations not expressly set forth in this Permit are of no force and effect unless it is in writing and signed by the City and Permittee. By granting this Permit, the City does not intend to create any obligations express or implied other than those set out herein; further, this Permit shall not create any rights in any party not a signatory hereto.
31. SPONSORSHIP
A. Sponsorship Contribution From Airport Enterprise Fund. Pursuant to FAA Policies and Procedures Concerning the Use of Airport Revenue: Federal Register Volume 64, No. 30, February 16, 1999, the City Attorney’s Office has determined that it is permissible for the City Council to authorize a sponsorship contribution from the Airport Enterprise Fund to the California International Airshow provided the following criteria are met:
(1) The contribution must be minimal.
(2) The contribution must be substantially related to the operation of the Airport. (3) The contribution must have the intangible benefit of enhancing the Airport’s acceptance in local communities impacted by the Airport.
B. Minimal Contribution. In consideration for waving the Administrative Fees and Facility Rental Fees for the Airshow, the minimal contribution for the Airshow Sponsorship has been met.
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C. Enhancement of Airport Acceptance. To ensure and maximize the enhancement of the Airport’s acceptance in the local community, the following considerations will be made by the Permittee:
(1) Space will be provided in the event program or other publication, for the Airport to publish an educational article or be recognized. (2) The City shall receive not less than the equivalent sponsorship benefits as other sponsors for equivalent/like sponsorship contributions, whether paid or inkind. (3) City and or Airport logos will be included on banners and promotional materials similar to that of equal sponsors.
(4) Booth, vendor, and or concession space will be provided to the City of Salinas, at no charge. A total of three (3) spaces shall be reserved for the City’s uses.
The sole use of the City spaces will be to promote and enhance the City’s image. The Airshow shall provide entrance credentials necessary for City Staff, volunteers, or contractors to administer the space. (5) The Salinas Pilots Association (SPA) shall receive a $2,500.00 cash donation for volunteer services rendered during the airshow period. SPA will provide services and duties that are agreeable to SPA and Airshow Association.
Historically this has included transient aircraft parking services and docent services for general aviation aircraft displays.
SIGNATURES ON ADDITIONAL PAGE
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CITY OF SALINAS
_________________________________ ______________________________ Rene Mendez – City Manager Date
APPROVED AS TO FORM:
_________________________________ ______________________________ Christopher A. Callihan, City Attorney Date
MONTEREY COUNTY AIRSHOW ASSOCIATION, INCORPORATED
______________________________ ______________________________ President – Mike Hodges Date
______________________________ ______________________________ Secretary – Esmeralda Montegnegro Owen Date
40 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-351, Version: 1
3-Year License Renewal for Microsoft Office 365 Government G3 and Additional Software Approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of Microsoft Office 365 Government G3 and additional software from SHI International Corporation, in an amount not to exceed $1,371,675.42; and approve a software contingency of $68,583.77 for a total amount not to exceed $1,440,259.19 from September 1, 2026 to August 31, 2029.
City of Salinas Page 1 of 1 Printed on 7/30/2026
powered by Legistar™ 41
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: FINANCE DEPARTMENT
FROM: SELINA ANDREWS, FINANCE DIRECTOR
BY: CARLOS ORTEGA, DEPUTY DIRECTOR OF INFORMATION
TECHNOLOGY
TITLE: 3-YEAR LICENSE RENEWAL FOR MICROSOFT OFFICE 365
GOVERNMENT G3 AND ADDITIONAL SOFTWARE
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager and Purchasing Agent to complete the purchase of Microsoft Office 365 Government G3 and additional software from SHI International Corporation, in an amount not to exceed $1,371,675.42; and approve a software contingency of $68,583.77 for a total amount not to exceed $1,440,259.19 from September 1, 2026 to August 31, 2029.
EXECUTIVE SUMMARY:
Approval of the Resolution will allow the City to continue to provide, maintain, and support various technology programs and platforms for City departments. This Agreement is a three-year Agreement with SHI International Corporation. Microsoft 365 Government G3 is for government agencies like the City that use Microsoft Windows, Microsoft Office, and other desktop applications. The software licenses provide City staff access to required applications such as Word, Excel, PowerPoint, SharePoint, and Outlook email via the cloud and/or desktop environments.
BACKGROUND:
In 2011, the City of Salinas began using Microsoft 365 Government G3. Prior to 2011 the City used Microsoft 365 Enterprise. The change to Microsoft 365 Government G3 was more cost effective and offered government security and compliance capability.
On September 1, 2023, the City entered into a three-year Agreement to renew Microsoft Office 365 G3 licenses through Dell Marketing, LP. The Microsoft Enterprise Licensing Agreement was negotiated by the County of Riverside and SHI International Corporation, as part of a competitive bidding process. Many organizations in the State of California have referenced the Agreement to secure the best pricing option available. The enterprise Agreement allows the City to pay a flat 42 Page | 2
annual fee and subscribe to the needed software and licensing platforms without paying additional fees for releases and updates. The three-year Agreement ends on August 31, 2026.
Included in Microsoft 365 Government G3 are the core applications including Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook email via the cloud and/or desktop environments.
Microsoft Word is used to create documents including memos, reports, internal and public correspondence. Excel is used to create spreadsheets to track budgets, inventory, and other data relevant to City business. PowerPoint is used for creating visual presentations. SharePoint is one of the main platforms used to create, collaborate, share, and manage files and workflows within the City environment. Additionally, two software products, Microsoft Purview and Microsoft Defender, will be added to the Agreement. Microsoft Purview provides a unified platform for managing data security, governance, and compliance. Microsoft Defender provides integrated, multi-layered security for Office 365 software applications such as Outlook and OneDrive.
A software contingency is requested to cover additional licensing needs for potential staffing increases over the three-year Agreement period. This includes additional licensing for Microsoft 365 G3 and productivity tools such as Microsoft Copilot, Visio, and Planner.
Maintaining software licenses is necessary for the maintenance and operations of multiple staff activities and collaboration tools. The current resolution will authorize the continuation of maintaining core Microsoft applications in cloud and virtual desktop environments. Similar to the 2023 Microsoft 365 Government G3 renewal, the City utilized the County of Riverside Agreement to obtain quotes from pre-approved vendors. Multiple quotes were solicited from the pre-approved vendors listed in the County of Riverside Agreement. SHI International Corporation was selected based on lowest price and vendor qualifications.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes.
STRATEGIC PLAN INITIATIVE:
The renewal of Microsoft 365 and license supports the City Council’s Goal of Effective and Culturally Responsive Government by ensuring that the information systems can support city programs, projects can City services for the community. 43 Page | 3
DEPARTMENTAL COORDINATION:
This staff report has been coordinated with City Manager’s Office, City Attorney’s Office, Public Works, Community Development, Library & Community Services, Human Resources, Police, and Fire.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for Microsoft Office 365 Government G3 and additional software is available and appropriated in the FY 26-27 & 27-28 two-year operating budget.
Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
1000 20.2033-62.8550 Outside services-Software $610,516 $ 474,075 (Year 1)
ATTACHMENTS:
1. Resolution
2. SHI International Corp Quote
3. Riverside County MSFT EA Agreement
44 Page | 1
RESOLUTION NO. _____(N.C.S)
A RESOLUTION AUTHORIZING THE CITY MANAGER AND PURCHASING AGENT TO COMPLETE THE PURCHASE OF MICROSOFT OFFICE 365
GOVERNMENT G3 AND ADDITIONAL SOFTWARE FROM SHI INTERNATIONAL CORPORATION, IN AN AMOUNT NOT TO EXCEED $1,371,675.42; AND APPROVE A SOFTWARE CONTINGENCY OF $68,583.77 FOR A TOTAL AMOUNT NOT TO EXCEED $1,440,259.19 FROM SEPTEMBER 1, 2026 TO AUGUST 31, 2029.
WHEREAS, the City desires to retain Microsoft Office 365 Government G3; and WHEREAS, the City will enter into a three-year Agreement with SHI International Corporation from September 1, 2026 to August 31, 2029; and
WHEREAS, the City will make annual payments in the amount of $474,075.14 for the first year and $448,800.14 for each subsequent year of the Agreement; and WHEREAS, the City desires to establish a software contingency of $68,583.77.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-03.09 the Salinas City Council hereby authorizes the City Manager and Purchasing Agent to complete the purchase of Microsoft Office 365 Government G3 and additional software from SHI International Corporation, in an amount not to exceed $1,371,675.42; and approve a software contingency of $68,583.77 for a total amount not to exceed $1,440,259.19 from September 1, 2026 to August 31, 2029.
PASSED AND APPROVED this 4th day of August 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
45 Pricing Proposal
Quotation #: 27758537
Reference #: New EA
Created On: 7/16/2026
Valid Until: 7/31/2026
City of Salinas Microsoft Inside Account Manager
Carlos Ortega
200 Lincoln Avenue
Salinas, CA 93901
United States
Phone: 831) 758-7966
Email: [email protected]
Michael Lipere
SHI International Corp
290 Davidson Ave
Somerset, NJ 08873
Phone: 800-527-6389 ext. 5071509
Fax: 512-732-0232
Email: [email protected]
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 M365 G3 Unified FUSL GCC Sub Per User
Microsoft - Part#: AAD-34704
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
750 $416.37 $312,277.50
2 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision Microsoft - Part#: J5U-00004
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
1 $0.00 $0.00
3 Entra ID P2 Gov SU Entra ID P1 Per User
Microsoft - Part#: MQN-00002
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
10 $29.72 $297.20
4 Exchange Online Kiosk GCC Sub Per User
Microsoft - Part#: 3PS-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
8 $21.35 $170.80
5 M365 Copilot GCC Sub Add-on
Microsoft - Part#: EP2-24658
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
20 $363.96 $7,279.20
46 6 M365 F1 GCC Sub Per User
Microsoft - Part#: 3EB-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
5 $25.60 $128.00
7 M365 F3 Unified GCC Sub Per User
Microsoft - Part#: AAD-63092
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
45 $91.11 $4,099.95
8 Planner & Project P3 GCC Sub Per User
Microsoft - Part#: 7MS-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
19 $272.24 $5,172.56
9 Power BI Premium USL GCC Sub Per User
Microsoft - Part#: 6U1-00004
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
10 $199.69 $1,996.90
10 Power BI Pro GCC Sub Per User
Microsoft - Part#: DDJ-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
1 $99.73 $99.73
11 Teams AC with Dial Out US/CA GCC Sub Add-on
Microsoft - Part#: NYH-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
800 $0.00 $0.00
12 Visio P2 GCC Sub Per User
Microsoft - Part#: P3U-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
15 $136.12 $2,041.80
13 Win 10 Extended Security 2026 Per Device
Microsoft - Part#: AAS-74564
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Coverage Term: 10/15/2026 - 10/14/2027
Note: 1st Year Only
250 $101.10 $25,275.00
14 Defender O365 P2 GCC Sub Per User
Microsoft - Part#: GLN-00001
800 $45.37 $36,296.00
47 Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
15 Purview Suite Gov GCC Sub Per User
Microsoft - Part#: PZT-00001
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
750 $99.73 $74,797.50
16 Purview Suite FLW GCC Sub Add-on
Microsoft - Part#: 914-00004
Contract Name: County of Riverside - Microsoft
Contract #: ITARC-00929
Note: Year 1 of 3, 12 Months
50 $82.86 $4,143.00
Total $474,075.14
Additional Comments
This quote has been marked as budgetary, as certain pricing may require approval from Microsoft. Please note, SHI is unable to process Purchase Orders against budgetary quotes. Kindly reach out to your SHI sales team for a Final Quote once you have determined your required counts and licenses.
Year 1 - $474,075.14
Year 2 - $448,800.14
Year 3 - $448,800.14
Total - $1,371,675.42
Purchasing Microsoft Azure Services
Customer may purchase Microsoft Azure Services from SHI in one or a combination of the following ways: Azure Prepayment:
Customer will have access to its entire Azure prepayment throughout the term of its Enrollment if Customer agrees to be invoiced for the full amount upfront (the “Fully Prepaid Option”). Alternatively, if Customer elects to be invoiced for its Azure prepayment on an annual basis, Customer will have access to an Allocated Annual prepayment each year of the Enrollment (the “Annually Prepaid Option”). Under the Fully Prepaid Option, any unused Azure prepayment will be forfeited at the end of the Enrollment, and under the Annually Prepaid Option, any unused Allocated Annual prepayment will be forfeited on the following Enrollment anniversary date.
Using Azure prepayment: Each month, Microsoft will deduct from Customer’s Azure prepayment (or Allocated Annual prepayment, if applicable) the monetary value of Customer’s usage of eligible Microsoft Azure Services. Once Customer’s Azure prepayment (or Allocated Annual prepayment, if applicable) balance has been exhausted, any additional usage will be invoiced at Consumption Rates (as described below).
Invoicing Azure prepayment: If Customer elects the Fully Prepaid Option, Azure prepayment will be invoiced immediately. If Customer elects the Annually Prepaid Option, the first Allocated Annual prepayment will be invoiced immediately, and future Allocated Annual prepayments will be invoiced on the anniversary of the Enrollment effective date.
Invoicing Azure prepayment overage: If Customer’s usage is higher than either its Azure prepayment under the Fully Prepaid Option or its Allocated Annual prepayment under the Annually Prepaid Option, such excess will be invoiced at Consumption Rates to Customer at the end of each Enrollment month.
Consumption: Customer pays based on the amount of Microsoft Azure Services consumed during a billing period.
Consumption invoicing: If Customer provisions Microsoft Azure Services without an Azure prepayment, SHI will invoice customer in the following month of usage at Consumption Rates. All usage of the Microsoft Azure Services after the expiration or termination of Customer’s subscription term will be invoiced by SHI to Customer at then-current Consumption Rates monthly.
SHI will invoice eligible Microsoft Azure Services at the contracted mark-up. Please refer to the Azure Portal or Pricing Calculator for more information on availability: https://azure.microsoft.com/en-us/pricing/calculator/ Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, 48 please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.
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65 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-352, Version: 1
Direct Purchase of a 2026 Vac-Con Truck
Approve a Resolution authorizing the Purchasing Agent to complete the direct purchase of one (1) 2026 VacCon V312HE/1300 Mounted on a Peterbilt chassis from Municipal Maintenance Equipment (MME) at a cost of $849,903.30.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: PUBLIC WORKS, SANITARY SEWER DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: TERRY MILLEMAN, FLEET MAINTENANCE MANAGER
TITLE: PURCHASE OF A 2026 VAC-CON TRUCK
RECOMMENDED MOTION:
A motion to approve a resolution authorizing the Purchasing Agent to complete the direct purchase of one (1) 2026 Vac-Con V312HE/1300 Mounted on a Peterbilt chassis from Municipal Maintenance Equipment (MME) at a cost of $849,903.30
EXECUTIVE SUMMARY:
The Vac-Con truck is one of the Sewer Enterprise Division’s most essential pieces of equipment.
It is used daily to clean, flush, and vacuum debris from sanitary sewer mains, storm drain systems, manholes, lift stations, and catch basins. Staff are recommending the 2026 Vac-Con V312HE/1300 Mounted on a Peterbilt chassis for use by the Sewer Maintenance department for a total cost not to exceed $849,903.30. The FY 2026-27 City Budget provided funding through the Sewer Departments operating budget to purchase this replacement vehicle.
BACKGROUND:
The City of Salinas Sewer Maintenance Division is requesting approval to replace its 2015 Peterbilt 348 Vac-Con combination sewer cleaning truck with a new 2026 Peterbilt Vac-Con combination sewer cleaning truck. The existing unit has reached its planned 10-year service life, and continued reliance on this aging vehicle increases the risk of costly mechanical failures, extended downtime, and disruptions to critical sewer maintenance operations.
The Vac-Con truck is one of the Sewer Enterprise Division’s most essential pieces of equipment.
It is used daily to clean, flush, and vacuum debris from sanitary sewer mains, storm drain systems, manholes, lift stations, and catch basins. This preventive maintenance is critical to maintaining system capacity, preventing sewer blockages, reducing sanitary sewer overflows (SSOs), protecting public health, and ensuring compliance with environmental and regulatory requirements. The truck also serves as a vital emergency response vehicle for sewer backups, overflows, and other urgent infrastructure failures that require immediate attention. 67 Page | 2
Heavy-duty combination sewer cleaning trucks have exceptionally long manufacturing lead times due to specialized chassis, equipment installation, and testing requirements. The current estimated delivery time for a new Vac-Con truck is approximately 18 months from the date an order is placed. Delaying this replacement increases the likelihood that the City will experience a major equipment failure before a replacement vehicle can be delivered.
If the current truck experiences a catastrophic failure or becomes inoperable, the City would be forced to rent a comparable combination sewer cleaning truck to maintain essential sewer operations. Current rental costs are approximately $20,000 per month, resulting in significant unbudgeted expenses while awaiting delivery of a replacement unit. These rental costs could quickly exceed hundreds of thousands of dollars over an extended manufacturing period and would provide no long-term asset for the City.
The proposed replacement vehicle is being purchased through a Sourcewell cooperative purchasing contract, with a quote provided by Municipal Maintenance Equipment (MME) in the amount of $849,903.30. Using the Sourcewell contract allows the City to streamline the procurement process while ensuring competitive pricing and compliance with public purchasing requirements.
Replacing this vehicle now will improve operational reliability by providing dependable equipment capable of supporting daily preventive maintenance and emergency response activities for many years to come. A new Vac-Con truck will reduce maintenance costs associated with aging equipment, minimize unexpected downtime, improve fleet reliability, and ensure the Sewer Enterprise Division can continue providing essential wastewater services safely, efficiently, and without interruption to the residents and businesses of the City of Salinas.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
The requested Council action directly relates to Council’s Strategic Plans or Goals of “Infrastructure” by ensuring the Sewer Enterprise Division has reliable equipment to maintain and preserve the City’s wastewater collection system. This investment promotes proactive infrastructure maintenance, reduces the risk of service interruptions and costly emergency repairs, and helps ensure the continued delivery of safe and reliable sewer services to the community. 68 Page | 3
DEPARTMENTAL COORDINATION:
Fleet Maintenance collaborated closely with the Sanitary Sewer Division to assess and discuss the requirements for a new sewer cleaning truck. Through this coordination, both departments determined that the vehicle outlined in this report satisfies the operational needs of the Sanitary Sewer Division and meets the maintenance and technical standards required by the Fleet Maintenance Shop.
Additionally, Fleet Maintenance and the Sanitary Sewer Division worked in conjunction with the Finance Purchasing Division to ensure that all purchasing procedures and requirements for this acquisition were properly addressed and coordinated.
FISCAL AND SUSTAINABILITY IMPACT:
Funds have been budgeted for this vehicle’s replacement in the Sewer Maintenance operating budget for FY26/27. There will be no impact on the City’s General Fund since monies for the purchase are already allocated in the current Sewer Maintenance operating budget.
Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
6400 50.5442-66.5400 Sewer Capital Outlay
Equipment Fund
850,000.00 849,903.30
ATTACHMENTS:
Council Resolution
Vehicle and Equipment quotes
69 RESOLUTION NO.____________(N.C.S.)
A RESOLUTION AUTHORIZING DIRECT PURCHASE
OF NEW 2026 VAC-CON V312HE/1300 ON A PETERBILT CHASSIS
WHEREAS, replacing aging vehicles within the City of Salinas’ vehicle fleet supports City’s Council’s Strategic Plan and Goals of “Infrastructure” by ensuring the Sewer Enterprise Division has reliable equipment to maintain and preserve the City’s wastewater collection system; and
WHEREAS, the current City owned sewer truck has reached its planned 10-year service life, and continued reliance on this aging vehicle increases the risk of costly mechanical failures, extended downtime, and disruptions to critical sewer maintenance operations; and
WHEREAS, staff chose a 2026 Peterbilt Vac-Con Sewer vacuum/cleaning truck V312HE/1300 from Municipal Maintenance Equipment (MME) at a cost of $849,903.30 using Sourcewell Contract #101221-VAC; and
WHEREAS, funds have been budgeted for this vehicle’s replacement in the Sewer Maintenance operating budget for FY26/27. There will be no impact to the City’s General Fund since monies for the purchase are already allocated in the current Sewer Maintenance operating budget.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-03.11, the Salinas City Council authorizes the Purchasing Agent to complete the direct purchase a new 2026 Vac-Con V312HE/1300 from Municipal Maintenance equipment for a total cost of $849,903.30;
PASSED AND APPROVED this 4
th day of August 2026, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Dennis Donohue, Mayor
ATTEST:
Patricia M. Barajas, City Clerk
70 71
72 73
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-353, Version: 1
Direct Purchase of A 2026 Ford Transit CCTV Van
Approve a Resolution authorizing the Purchasing Agency to complete the direct purchase of one 2026 Ford Transit CCTV van from Municipal Maintenance Equipment (MME) at a total cost of $497,486.56.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: PUBLIC WORKS, SANITARY SEWER DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: TERRY MILLEMAN, FLEET MANAGER
TITLE: PURCHASE OF A 2026 FORD TRANSIT CCTV VAN
RECOMMENDED MOTION:
A motion to approve a resolution authorizing the Purchasing Agency to complete the direct purchase of one 2026 Ford Transit CCTV van from Municipal Maintenance Equipment (MME) at a total cost of $497,486.56.
EXECUTIVE SUMMARY:
The City’s current CCTV inspection vehicle is a 1999 Ford Econoline van that has exceeded its useful service life. To maintain a high level of service and continue proactive infrastructure management, staff are requesting the purchase of a Rapid View IBAK Ford Transit Van Wagon XL equipped with a high definition (HD) mainline CCTV inspection system for a total cost not to exceed $497,486.56. The FY 2026-27 City Budget provided funding through the Sewer Departments operating budget to purchase this replacement vehicle.
BACKGROUND:
The City of Salinas Sewer Maintenance Division relies on a closed-circuit television (CCTV) inspection van to proactively assess the condition of the City’s underground sewer infrastructure.
This equipment is critical for identifying pipeline defects such as cracks, root intrusion, blockages, and structural failures before they result in costly emergency repairs, service disruptions, or environmental impacts.
The City’s current CCTV inspection vehicle is a 1999 Ford Econoline van that has exceeded its useful service life. Due to its age, the vehicle has become increasingly unreliable, experiences frequent mechanical issues, and lacks the technological capabilities required to meet modern inspection standards. Additionally, replacement parts for both the vehicle and its outdated inspection system are becoming difficult to obtain, resulting in increased downtime and reduced operational efficiency.
To maintain a high level of service and continue proactive infrastructure management, staff are requesting the purchase of a Rapid View IBAK Ford Transit Van Wagon XL equipped with a high 75 Page | 2
definition (HD) mainline CCTV inspection system. This new unit will provide significantly improved video quality, enhanced data collection capabilities, and more efficient inspection processes. The upgraded technology will allow staff to accurately document pipeline conditions, support regulatory compliance, and prioritize maintenance and capital improvement projects based on reliable data.
Municipal Maintenance Equipment (MME) has provided a Sourcewell cooperative purchasing contract quote for the proposed unit in the total amount of $497,486.56. Utilizing the Sourcewell contract allows the City to streamline the procurement process while ensuring competitive pricing and compliance with public purchasing requirements
Replacing the existing unit with a modern CCTV inspection van will improve operational reliability, reduce maintenance costs associated with aging equipment, and increase productivity in the field. Ultimately, this investment supports the City’s commitment to maintaining critical infrastructure, protecting public health, and ensuring the long-term sustainability of the wastewater system.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No.
STRATEGIC PLAN INITIATIVE:
The requested Council action directly relates to Council’s Strategic Plans or Goals of “Infrastructure.” The purchase of the Ford Transit CCTV van enables the Sewer Enterprise Division to continue to maintain and repair the city’s underground sewer infrastructure.
DEPARTMENTAL COORDINATION:
Fleet Maintenance in coordination with the Sewer Maintenance Division had a meeting to discuss the needs of the new replacement vehicle. Staff concluded that the CCTV van in this report meets both the needs of the Sewer Maintenance Division as well as the requirements of the Fleet Maintenance Shop.
76 Page | 3
FISCAL AND SUSTAINABILITY IMPACT:
Funds have been budgeted for this vehicle’s replacement in the Sewer Maintenance operating budget for FY26/27. There will be no impact to the City’s General Fund since monies for the purchase are already allocated in the current Sewer Maintenance operating budget.
Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
6400 50.5442-66.5500 Sewer Capital Outlay
Vehicles/Auto Fund
513,041.94 497,486.56
ATTACHMENTS:
Resolution
Vehicle and Equipment quote
77 RESOLUTION NO.____________(N.C.S.)
A RESOLUTION AUTHORIZING DIRECT PURCHASE
OF NEW 2026 FORD TRANSIT CCTV VAN
WHEREAS, replacing aging vehicles within the City of Salinas’ vehicle fleet supports City’s Council’s Strategic Plan and Goals of “Infrastructure” by ensuring the Sewer Enterprise Division has reliable equipment to maintain and preserve the City’s wastewater collection system; and
WHEREAS, the current City owned sewer CCTV van has surpassed its planned 20-year service life, and continued reliance on this aging vehicle increases the risk of costly mechanical failures, extended downtime, and disruptions to critical sewer maintenance operations; and
WHEREAS, staff chose a 2026 Ford Transit CCTV van from Municipal Maintenance Equipment (MME) at a cost of $497,486.56 using Sourcewell Contract #0805251-RVL; and
WHEREAS, funds have been budgeted for this vehicle’s replacement in the Sewer Maintenance operating budget for FY26/27. There will be no impact to the City’s General Fund since monies for the purchase are already allocated in the current Sewer Maintenance operating budget.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-03.11 the Salinas City Council authorizes the Purchasing Agent to complete the direct purchase of a new 2026 Ford Transit CCTV from Municipal Maintenance equipment for a total cost of $497,486.56;
PASSED AND APPROVED this 4
th day of August 2026, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Dennis Donohue, Mayor
ATTEST:
Patricia M. Barajas, City Clerk
78 79
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82 83
84 85
86 87
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-356, Version: 1
Amendment No. 6 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for Architectural Services
Approve a Resolution authorizing the City Manager to execute Amendment No. 6 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to expand the scope of services and to increase the total compensation amount by $49,000 for a maximum compensation amount not to exceed $1,414,734.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: AUGUST 4, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
TITLE: AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL
SERVICES WITH TEF ARCHITECTURE AND INTERIOR
DESIGN, INC. FOR ARCHITECTURAL SERVICES
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to execute Amendment No. 6 to Agreement for Professional Services with TEF Architecture and Interior Design, Inc. for architectural services to expand the scope of services and to increase the total compensation amount by $49,000 for a maximum compensation amount not to exceed $1,414,734.
EXECUTIVE SUMMARY:
The City currently has a professional services agreement with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located on City-owned property at 34, 36, 38, and 40, 37 and 39, and 45 Soledad Street. This Amendment expands the scope of services provided and increases the total compensation amount by $49,000 for a maximum compensation amount not to exceed $1,414,734.
BACKGROUND:
As part of the on-going efforts to implement the Chinatown Revitalization Plan (2019), the City purchased 34, 36, 38, 37, 39, 40, and 45 Soledad Street to support redevelopment in Chinatown.
In February 2024, the City entered into a professional services agreement with TEF Architecture and Interior Design, Inc. for an amount not to exceed $82,250 to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located at 34-38 Soledad Street.
On November 19, 2024 the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc to further refine the design concepts, select a preferred concept for 34, 36, 38, and 40 Soledad Street, to include additional design and pre-development work for the City-owned 89 Page | 2
property at 45 Soledad Street, extend the contract term to December 31, 2025, and increase the not to exceed compensation amount to $252,290.
On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34, 36, 38, 40 and 45 Soledad Street into schematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites. Amendment No. 2 also included design work for 37 and 39 Soledad Street, which is the location of the historic Republic Café and is a cornerstone of the Chinatown Revitalization Plan.
On October 28, 2025, the Council approved Amendment No. 3 to complete additional design, historic structure analysis, structural engineering, and geotechnical work for 34, 36, 38 and 40, 37 and 39, and 45 Soledad Street. On February 3rd, 2026, the Council approved Amendment No. 4 to complete additional design and provide Permit and Bid documents and construction administration. On April 21, 2026, the Council approved Amendment No. 5 to complete additional design work, determine the condition of existing wood framing, and additional construction administration for the rehabilitation of 37-39 Soledad Street.
To date, TEF Architecture and Interior Design, Inc. has prepared conceptual site plans and architectural renderings for 34, 36, 38, 40 and 45 Soledad Street that have been informed by site visits, the historic context of the property and neighborhood, multiple stakeholder meetings, and consultation with affordable and market rate housing developers. Renderings for 37 and 39 Soledad have also been developed, and TEF Design is finalizing construction documents for the rehabilitation of 37-39 Soledad Street.
Amendment No. 6 allows the City and TEF Architecture and Interior Design, Inc. to complete additional design work related to the future museum space to be located at 37-39 Soledad Street.
The expanded scope of work is detailed in the proposal from TEF Architecture and Interior Design, Inc. provided as Exhibit A to the Amendment.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes.
90 Page | 3
STRATEGIC PLAN INITIATIVE:
Development of the City-owned properties in Chinatown advances the City Council’s 2025-2028 Housing and Economic Development initiatives by supporting the development of mixed-use affordable housing and the revitalization of the Chinatown neighborhood.
DEPARTMENTAL COORDINATION:
The Community Development Department is leading this effort with close coordination with Public Works and Finance Departments.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for Amendment No. 6 will come from the City’s Chinatown Revitalization CIP (9070).
Fund General Ledger Number
(Operating/CIP)
General Ledger Account
Name
Remaining Budget
Appropriation
Amount Requested
1000 30.9070.63.5900 Outside Services Other
Professional Services
$586,178 $49,000
ATTACHMENTS:
1. Resolution
2. Amendment No. 6
a. Exhibit “A” TEF Architecture and Interior Design, Inc. Proposal/Scope of Work
3. Professional Services Agreement
4. Amendment No. 1
5. Amendment No. 2
6. Amendment No. 3
7. Amendment No. 4
8. Amendment No. 5
91 Page | 1
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT NO. 6 TO THE AGREEMENT FOR
PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS AND TEF
ARCHITECTURE AND INTERIOR DEISGN, INC
WHEREAS, as part of the on-going efforts to implement the Chinatown Revitalization Plan, the City purchased 34, 36, and 38 Soledad Street in December 2022; and WHEREAS, In February 2024, the City entered into an Agreement for Professional Services with TEF Architecture and Interior Design, Inc. to develop conceptual site plans and architectural renderings for a mixed-use affordable housing development to be located at 34, 36, 38, and 40 Soledad Street; and
WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to refine the design concepts further and select a preferred concept for 34, 36, 38, and 40 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed compensation amount to $252,290; and
WHEREAS, On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34, 36, 38, and 40, 37 and 39, and 45 Soledad Street into schematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites, extend the term of the contract to December 31, 2026, and increase the not to exceed compensation amount to $736,560; and
WHEREAS, On October 28, 2025, the Council approved Amendment No. 3 to complete additional design, historic structure analysis, structural engineering, and geotechnical work for 34, 36, 38, and 40, 37 and 39, and 45 Soledad Street prior to the preparation of a Request for Proposals for development of the site, and increase the not to exceed compensation amount to $840,889; and WHEREAS, On February 3rd, 2026, the Council approved Amendment No. 4 to complete additional design and provide Permit and Bid documents and construction administration, and increase the not to exceed compensation amount to $1,314,499; and WHEREAS, on April 21, 2026, the Council approved Amendment No. 5 to complete additional design work, determine the condition of existing wood framing, and additional construction administration for the rehabilitation of 37-39 Soledad Street; and WHEREAS, TEF Architecture and Interior Design, Inc. has submitted a proposal to complete additional design work for 37-39 Soledad Street; and WHEREAS, the City has $473,835 in Chinatown Revitalization Plan CIP funds available for predevelopment work at 34, 36, 38 and 40, 37 and 39, and 45 Soledad Street; and WHEREAS, the City of Salinas has determined that the proposed action is not a project 92 Page | 2
as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 6 to the Agreement for Professional Services between the City of Salinas and TEF Architecture and Interior Design, Inc. to expand the scope of services provided in Exhibit Amendment No. 6, increase the total compensation amount by $49,000 for a maximum not to exceed compensation amount of $1,414,734.00.
PASSED AND APPROVED this 4th day of August, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Dennis Donohue, Mayor
ATTEST:
_________________________
Patricia M. Soratos, City Clerk
93 94
95 June 9, 2026
TO:
Grant Leonard
Planning Manager
City of Salinas
Community Development Department
65 West Alisal Street, 2nd Floor
Salinas, CA 93901
[email protected]
Re: Additional Service Request for Schematic Design of the Asian Cultural Experiences of Salinas Museum Dear Grant,
We are pleased to present this additional service request to assist ACES in the schematic design of the Asian Cultural Experiences of Salinas Museum, to be located in the rehabilitated former Republic Cafe at 37-39 Soledad Street in Salinas. Schematic design will be built upon previous programming and conceptual design activities and the initial floor plan accepted by the City on 02/10/2025, but will adapt these materials to ACES’ operational and design goals.
PROJECT LOCATION
Former Republic Cafe, 37 Soledad St., Salinas, CA 93901
REFERENCES
37-39 Soledad Stakeholder Engagement meeting with Community stakeholders, TEF Design and City of Salinas, 10/27/2025
Current conceptual design floor plans reflecting minor revisions from conceptual design plans
BACKGROUND AND PROJECT DESCRIPTION
The Republic Cafe at 37 Soledad Street was designed and constructed in 1942 and owned by the prominent local Salinas Chinatown family of Wallace Ahtye. 39 Soledad, historically the Lotus Inn, is directly adjacent the Republic Cafe (with a shared party wall) and was constructed the year before in 1941, also for Wallace Ahtye.
These two addresses are considered one building. This building played an important part in the development of Salinas’ Chinatown. 39 Soledad was listed in the National Register of Historic Places in 2011, and is a State and local landmark. TEF recently prepared a Historic Structure Report (HSR) for the building and found 37 Soledad also eligible for listing in the National Register. Both addresses were recognized as historic resources in the Salinas 1989 Historical and Architectural Resources and Survey Plan.
The City of Salinas Community Development Department has recently purchased the building. They have engaged TEF Design for completion of an Historic Structures Report (HSR) (completed), emergency building stabilization including structural strengthening and addition of a fire protection system (submitted for permit), and building rehabilitation which will incorporate future uses of a museum, bar/restaurant, residential unit and office suite (design in progress).
Continues Next Page
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com 96 The intent of this proposal is to assist ACES in developing a clear concept for the Museum, a floor plan that supports their operational needs, an interior palette of finishes, lighting and casework that complements the museum’s collection, and renderings that could be used to fundraise for the next phases of the project, including the mounting of exhibits and operation of the Museum. Once defined, the design decisions will be integrated into the Schematic Design drawings and specifications.
SCOPE of SERVICES
Our understanding of the scope of work and project assumptions is listed below. Any variance from the items outlined below may require a revision to the proposed fees.
Task 1: Programming & Concept Design
The primary scope of work of this phase is a series of three (3) Stakeholder Engagement meetings with associated prepared materials and deliverables listed below. Proposed meetings are each virtual and a two-hour duration.
Note that some physical material samples may need to be shared to support the proposed meetings. TEF will mail physical materials to the City of Salinas for placement in a location where stakeholder participants can view materials in advance of a subsequent meeting.
Meeting #1: Establish Floor Plan and Space Use Guidelines TEF brings:
● ACES Questionnaire (distributed in advance as a Google Form) ● Proposed program, floor plan and 3D views (white model) ACES brings:
● Completed questionnaires
● Examples of pieces in the ACES collection
● General description of artifact quantities
Decisions made:
● Identify adjustments required to floor plan
● Identify types and quantities of artifacts to be displayed and stored ● Identify various uses of museum spaces
Meeting #2: Establish Material Concept
TEF brings:
● Revised floor plan and 3D views adjusted to reflect revisions (white model) ● 2-3 Preliminary material palette concepts and material types (precedent images) ● Preliminary diagram of millwork and furniture types and placement ACES brings:
● Report out on follow-ups from previous meeting, if any ● Review of notes from previous meeting and acknowledgement / acceptance of documented decisions Decisions made:
● Sign-off on floor plan
● Consensus around preferred material palette concept images and material types ● Consensus around millwork and furniture types and placement Continues Next Page
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com 97 Meeting #3: Select Material Palette
TEF brings:
● Final floor plan
● 2-3 Material Palette proposals to include material samples, light fixture types, and use of the 3D model to indicate arrangement of materials in space
● Development of millwork to establish design intent at each location ACES brings:
● Report out on follow-ups from previous meeting, if any ● Review of notes from previous meeting and acknowledgement / acceptance of documented decisions Decisions made:
● Consensus around preferred material palette components and arrangement ● Consensus around millwork development
Final Deliverables:
● Final Floor Plan
● Material Palette which includes: Interior finishes; Breakroom and restroom fixtures & finishes; Millwork finishes
● Millwork types, locations and preliminary design
● Light fixtures types and locations
● Three (3) rendered views showing final space configuration and materiality ● Cost estimate for rehabilitation of overall building will include this scope of work (cost estimating service previously approved and not included in this ASR) Task 2: Schematic Design Documentation
This task integrates decisions made during Programming and Concept Design into the Schematic Design drawings and specifications so that project documentation reflects the design intent and represents an accurate basis for pricing.
Final Deliverables:
● Schematic Design drawings representing ACES’ preferred design, including floors plans and first floor reflected ceiling plan
● Schematic Design narrative, including basis of design specifications, representing ACES’ preferred design
SCHEDULE
The work can begin upon approval. A nine week duration is anticipated with two weeks of preparation prior to each Stakeholder meeting and one week of follow-up.
ASSUMPTIONS
In determining TEF’s scope of work under this Agreement, TEF has made the following assumptions:
1. All studies shall comply with current codes.
2. Regular meetings shall be conducted online via Zoom.
3. TEF’s work will be drawn in REVIT software.
4. ACES museum will not inhabit any portion of 39 Soledad Contineus Next Page
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com 98 EXCLUSIONS
This Letter of Agreement specifically excludes the following:
1. Work related to the investigation or handling of Hazardous Materials.
2. Materials testing and inspections or selective demolition.
3. Geotechnical Investigations.
4. Site surveys outside those noted in Exhibit A, including but not limited to; utilities, topographic, floor leveling, window surveys, etc.
5. In person meetings and/or site visits other than those described in the Scope of Work
6. Changes to previously approved work and/or work beyond the scope of this agreement.
7. Unreasonable delays in the progress of the work through no fault of TEF.
8. Coordination or provision of any engineering or design consultants not included in this proposal.
9. Field measuring of any existing spaces.
10. Preparation for, or attendance at, hearings before any commissions, boards or agencies.
11. Preparation of physical models or presentation renderings prepared by outside professional artists.
12. Furniture selection
13. Mechanical, electrical and plumbing design
14. Architectural phases of work other than Schematic Design
15. Signage and branding
TEF would be pleased to provide written additional service proposals for any of these items, if requested, except for Items #1 through #4.
FEES
We propose to perform services on a percent complete basis to be invoiced monthly per the fee summary table below. I am pleased to offer my services on a pro-bono basis, you will see that reflected in the detailed task and fee summary - included as Exhibit A.
Fee Summary Table
TEF Design Task 1: Programming and Concept Design $28,040 Task 2: Schematic Design Documentation $20,960
TOTAL $49,000
CONCLUSION
Please feel free to contact me with questions or comments.
Sincerely,
Doug Tom, FAIA
Principal
TEF Architecture & Interior Design, Inc.
ATTACHMENTS
Exhibit A: Task & Fee Summary
End of Document
1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com 99
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AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND TEF
ARCHITECTURE AND INTERIOR
DESIGN, INC.
S�LIN�S
HlCll IN LAND HICJI IN VALUES
Fonn: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, Inc.
February 202�
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1038 101
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4
1. Scope of Service . ................................................................................................................. 4
2. Term; Completion Schedule . ............................................................................................... 4
3. Compensation . ..................................................................................................................... 4
4. Billing . ................................................................................................................................. 4
5. Meet & Confer. .................................................................................................................... 5
6. Additional Copies ................................................................................................................. 5
7. Responsibility of Consultant. ............................................................................................... 5
8. Responsibility of City . ......................................................................................................... 5
9. Acceptance of Work Not a Release . .................................................................................... 6
10. Indemnification and Hold Harmless . ................................................................................... 6
11. Insurance . ............................................................................................................................. 6
12. Access to Records ................................................................................................................ 6
13. Non-Assignability ................................................................................................................ 7
14. Changes to Scope of Work . ................................................................................................. 7
15. Ownership of Documents . ................................................................................................... 7
16. Termination .......................................................................................................................... 7 1 7. Compliance with Laws, Rules, and Regulations . ................................................................ 8
18. Exhibits Incorporated ........................................................................................................... 8
19. Independent Contractor. .... : ................................................................ _. ................................. 8
20. Integration and Entire Agreement ........................................................................................ 8
21. Jurisdiction and Venue ......................................................................................................... 9
22. Severability .......................................................................................................................... 9
23. Notices . ................................................................................................................................ 9
24. Nondiscrimination .............................................................................................................. 10
25. Conflict of Interest. ............................................................................................................ 10
26. Headings . ........................................................................................................................... 10
27. Attorneys' Fees .................................................................................................................. 10
28. Non-Exclusive Agreement. ................................................................................................ 10
29. Rights and Obligations Under Agreement. ........................................................................ 10
30. Licenses .............................................................................................................................. 10
31. Counterparts ....................................................................................................................... 11 Fonn: Professional Services Agreement v. November 2023
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32. Legal Representation . ........................................................................................................ 11
33. Joint Representation ........................................................................................................... 11
34. Wa1Tanty of Authority ........................................................................................................ 11
35. No Waiver of Rights . ......................................................................................................... 11 Exhibit A- Insurance Requirements ......................... .-.................................................................... 13 Exhibit B- Scope of Service .......................................................................................................... 16 Form: Professional Services Agreement v. November 2023
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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND TEF ARCHITECTURE AND INTERIOR DESIGN, INC.
This Agreement for Professional Services (the "Agreement" and/or "Contract") is made and entered into this p
t day of February, 2024, between the City of Salinas, a California Charter city and municipal corporation (hereinafter "City"), and TEF Architecture and Interior Design, Inc., a California corporation (hereinafter "Consultant").
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. The project contemplated and the scope of Consultant's services are described in Exhibit B, attached hereto and incorporated herein by reference.
2. Term; Completion Schedule. This Agreement shall commence on February 1, 2024, and shall terminate on June 30, 2024, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed Eighty-Two Thousand Two Hundred and Fifty Dollars ($82,250).
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a f01m satisfactory to City, describing its services and costs for the period covered by the invoice.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant's bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
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(E) The Consultant's signature.
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant w1til thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Resp·onsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be perfonned under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant's work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
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(C) Jim Pia, Interim City Manager, or his designee, shall act as City's representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to materials, equipment, elements, and systems pe11inent to Consultant's services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant's performance of work hereunder, including the performance of work of any of Consultant's subcontractors or agents, or Consultant's failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.
Pursuant to the full language of California Civil Code §2782, design Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of design Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the design Consultant. The City agrees that in no event shall the cost to defend charged to the design Consultant exceed that professional's proportionate percentage of fault.
This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.
11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work perfom1ed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant's usual and customary business hours.
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Consultant shall provide proper facilities to City's representative(s) for such access and inspection.
13. Non-Assignabilitv. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days wTitten notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in ·writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.
Execution of the amendment by City and Consultant shall constitute the Consultant's notice to proceed with the changed scope.
15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City's behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold hannless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City's opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon tem1ination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of te1mination based upon the Consultant's rates shown in Exhibit Band/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant's default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are Fonn: Professional Services Agreement v. November 2023
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shall:
made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant ( 1) Upon receipt of written notice of such termination promptly cease all serv ices
on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant's delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the tem1s of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly wa1Tants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or Forni: Professional Services Agreement v. November 2023 TEF Architecture and Interior Design, Inc.
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written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
City Manager
City of Salinas
200 Lincoln A venue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln A venue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
Douglas Tom, Founding Principal
TEF Design
1420 Sutter Street
San Francisco, California 94109
[email protected]
(415) 350-4323
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.
Fom1: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, Inc.
February 2024
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1046 109
(D) All such notices shall either be delivered personally to the other party's designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age ( over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age ( over 40 years) or disability.
25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant's performance of the work or services pursuant to the terms of this Agreement.
26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27. Attorneys' Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys' fees in addition to such costs as may be allowed by the Court. City's attorneys' fees, if awarded, shall be calculated at the market rate.
28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar serv
ices.
29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good Fann: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design. Inc.
February 2024
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1047 110
standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver( s) of any other condition of performance under this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
CITY OF SALINAS
Jim Pia
Interim City Manager
Fonn: Professional Services Agreement v. November 2023
TEF Architecture and lnterior Design, lnc.
February 2024
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1048 111
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1049 112
Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procme and maintain for the duration of the Agreement insmance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINlMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial Genera] Liability ("CGL"): Insurance Services Office Form ("ISO") CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injmy or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the foHowing provisions:
Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 fonns if later revisions used).
Form: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, Inc.
Febmary 2024
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1050 113
Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant's insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase "extended reporting" coverage for a minimum of jive (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
Form: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, lnc.
February 2024
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1051 114
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
S ttbcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circum'ltances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance oflnsttrance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
Fonn: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, Inc.
February 2024
Pagel5of16
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Form: Professional Services Agreement v. November 2023
TEF Architecture and Interior Design, Inc.
February 2024
Exhibit B- Scope of Service
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1053 116
ARCHITECTURAL SERVICES PROPOSAL
34 - 38 SOLEDAD STREET
CHINATOWN REVITALIZATION PLAN
PREPARED FOR
City of Salinas
December 8, 2023
tef DESIGn
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te □ESIGn
1420 Sutter Street, 2
nd Floor
San Francisco, CA 94108
Jessica Shull
Associate Planner
City of Salinas
65 W. Alisa!
Salinas, CA 93901
Dear Ms. Shull,
TEF Design is very excited for the opportunity to submit this proposal to provide professional design and engineering services for 34-38 Soledad Str·eet in Salinas's Chinatown. This project is a cornerstone of the City's ambitious revitalization plan for the area and a big step towards the transformation of the long-neglected area.
This project also aligns with the mission and values of our firm: to strengthen community through design. At TEF, we accomplish this by putting listening, inclusion and exceptional partnership at the core of our practice to deliver smart, sensitive and responsible design solutions. Our experience and core strengths are also particularly well-suited to the challenges and opportunities of the project site:
» Historic preservation expertise and powerful place-making through the adaptive reuse and integration of historic buildings and histories for new uses » Planning analytics including studies and conceptual design for multifamily housing » Public engagement processes that integrate community voices I am a native of Salinas - the third generation of Chinese Americans to call the city home. I graduated from Salinas High School and Hartnell College, and have deep roots in the area. My mother was born and raised a few blocks from this property and my parents met in the 1940s at a dance at the Confucius Church. It would give me great personal and professional fulfillment to bring our firm's experiences directly to the City of Salinas under this contract.
We look forward to working with you, your team and community stakeholders to establish sound project criteria to advance the realization of the community's vision for the revitalization of Chinatown. We're excited to share our capabilities and approach with your in more detail in the next phase of your selection process.
Warm regards,
Douglas Tom, FAIA, LEED AP
��
Founding Principal
TEF Design
[email protected]
(415) 350-4323
1 DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1056 119
2 TABLE OF CONTENTS
Cover Letter
1. Statement of Qualifications
» Firm Overview
» Relevant Experience
)> Key Staff
2. Project Approach
3. Schedule
4. Fees
3 5
10 12
13 14
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1057 120
1. STATEMENT OF QUALIFICATIONS
FIRM OVERVIEW.
WE CRAFT PLACES
PEOPLE LOVE.
Creating places that connect people is at the heart
of our work
Established in 1997, TEF provides planning,
architecture and interior design solutions that
integrate the social, economic and political
dynamics of urban development throughout
California, with a diverse portfolio encompassing
workplace, healthcare, educational, infrastructure, and government/community projects. Our practice is
distinguished by the convergence of "large firm"
experience delivered through the culture and care
of a small practice. And, our leadership offers
decades of planning, programming and design
experience, coupled with a deep commitment to
supporting a transformative design process for our
clients.
MISSION-DRIVEN DESIGN
COLLABORATION + PARTNERSHIP
Teamwork is innate to our work ethic. We believe
genuine partnership between design team, client,
builders, and the community is fundamental to
outcomes of long term meaning and relevance.
Establishing a shared culture of trust and open
dialog is an essential part of authentic collaboration
and a focus of our management approach that
facilitates communication, efficiency, confident
decision-making, and innovation.
26 YEARS ffiBE Serving the
Bay Area
Our mission is to strengthen community through
design. Our staff of 45+ are focused on delivering
caring and responsible design solutions that deepen
human connection and advance the mission of our
clients, whether they be a community of place,
culture or purpose. We place people at the center of
our practice and integrate research, technology, and
robust processes to create enduring places where
people come together to share ideas and build
community.
STATE of CA
�5+ STAFF MinoritySan Francisco Owned
Office Business
Entity
ter OESIGn 34 - 38 SOLEDAD STREET 3
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1058 121
1. STATEMENT OF QUALIFICATIONS
AUTHENTICITY + IDENTITY
While every project we design is an original expression, each shares a common framework of design principles. We seek modern, economic, and responsible solutions that are optimistic, open, and warm; that foster community, health, and well-being; and that are emotionallysatisfying to those who visit, work, and live in them. Through inquiry and collaboration, we strive to define and reveal the human foundation that gives identity to each unique project and that will maintain its lasting relevance to the community it serves.
TEF integrates the AIA Framework for Design Excellence - and its 10 Principals and questions - as part of our design process to advance the development of sustainable, resilient, and inclusive outcomes in our practice.
ECOLOGY+ EQUITY
As a signatory to the AIA 2030 Commitment, we are committed to combating climate change through our practice and consider each assignment an opportunity to advance sustainable and healthy building design and construction practices in our community.
TEF has been responsible for the design of more than 25 LEED Certified projects - including 1 LEED Platinum and 10 LEED Gold - and the the first Net-Zero electrical switchgear building designed to the International Living Future lnstitute's (ILFI) Zero Energy Building (ZEB) Certification TM. Our staff comprises 12 LEED Certified Professionals and 3 Living Futures Accredited professionals who provide leadership across projects with a focus on decarbonization, social and environmental health, and water efficiency.
TEF is also proud to be an ILFI (International Living Future Institute) Just. organization. We display our pledge to these principles of equity and sustainability proudly - publicly committing to practices that exemplify social justice and corporate social responsibility while using these measurements to drive improvement.
4 SERVICES
» Site Planning
» Building Investigation + As-Built
Drawings
» Feasibility Analyses
» Budget Verification / Cost
Analyses
» Test Layout I Fit Plans/Space
Planning Projections
» Master Planning / Alternative
Development Schemes
)) Implementation Planning /
Phasing / Scheduling
» Stakeholder/ Neighborhood
Engagement
» Programming /Design/ Interior
Design
» Construction Documentation /
Administration
» Specification Writing
» State Historic Building Code
Expertise
» Construction Phasing Strategies
» Value Engineering Reviews
» LEED certification
» Local Entitlements / Compliance
+ Permitting
Just ..
Organization Nnme: TEF Des1on
Organization Type; Architecture
He-adquarters: San Francisco, California
Number of Employees: 34
Olvuslty & lnclu.tlo11 Employ•• B•n•tlts
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THE SOCIAL JUSTICE LABEL 2.0
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1059 122
1. STATEMENT OF QUALIFICATIONS
RELEVANT EXPERIENCE
TEF brings ample experience relevant to addressing
the challenges and opportunities of the 34 - 38
Soledad project. Example projects are provided in
the pages following.
SITE PLANNING+ FEASIBILITY
STUDIES
TEF has a long history of developing site plans,
feasibility studies and renderings for governmental,
institutional and private clients. With this work
we strive to find solutions that are cost effective
and sustainable while also addressing cultural,
community and historic contexts. We are currently
completing work helping the University of
California at Santa Cruz to identify the best ways
to develop housing for their employees in order
to address the shortage and high cost of housing
in the area. We have identified the most suitable
sites for housing, developed site and building plans
with a wide variety of housing types and layouts,
integrated historic preservation issues, and engaged
stakeholders.
MULTIFAMILY HOUSING
TEF's housing work has typically been at an
urban and community scale, with contextual infill
developments and the adaptation of historic
structures forming the majority of our experience.
We always look for straightforward solutions that
respect the neighborhood context, are livable
and equitable and provide places for residents to
connect and thrive. For our work on the adaptive
reuse of Building 2 at the Pier 70 shipyard in San
Francisco, we developed compact unit plans that
allow each apartment to enjoy great light and
views, while maximizing the total number of units.
tef DESIGn
HISTORIC
Unleashing the power of historic places for modern
use is a core competency of our practice. We believe
that preserving and adapting historic sites allows
us to create places rich with meaning, texture and
scale. Repurposing existing structures is also one
of the most environmentally sustainable approaches
to development. The award-winning Bayview
Opera House is a significant historic building
in a formerly marginalized African American
neighborhood in San Francisco. We worked closely
with the City and surrounding neighbrohood to
rehabilitate this building in a way that best serves
the community, respects the building's characterdefining features and honors its storied past.
COMMUNITY MEETINGS
Collaboration and engagement with local
communities is essential to creating meaningful
and successful projects, especially in historic urban
contexts. We have extensive experience in this
area - ranging from our work with multiple public
agencies and their departments to a panoply of
University student organizations and clubs - for
a single project, and are adept at listening,
communicating, and responding to stakeholders
towards consensus. We arg currgntly working
on the Dogpatch Hub, a community center in
San Francisco's rapidly developing Dogpatch
neighborhood, with a design significantly shaped
by neighborhood input. The work included surveys,
direct outreach to key groups and potential partners
and public community meetings.
34 - 38 SOLEDAD STREET 5
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1060 123
CD
1. STATEMENT OF QUALIFICATIONS
SITE PLANNING + FEASIBILITY STUDIES
CD
CENTURY 21 DOMED
THEAT.ER
San Jose , CA
Size/Scope: 38,800 sf.
Adaptive reuse of historic
domed theater into mixed use
commercial uses
Completed: 2022 (concept)
UCSC COOPERAGE
FEASIBLI TY STUDY
Santa Cruz, CA
Size/Scope: 2,100 sf; Feasiblity
study and concept design for
restoration of historic lime kiln
cooperage structure
Completed: 2022
6 '®
®
55/60 FRANCISCO OFFICE
TO HOUSING STUDY
San Francisco, CA
Size/Scope: 50,000 sf., feasibili ity study including test fits, structural analyses, concept
design and cost analyses.
Completed: 2023
UCSC EMPLOYEE HOUSING
STUDY (w/Kennerly Architects)
Santa Cruz, CA
Size/Scope: Analyses of 4 sites,
including various unit typologies and mixes, and potential yield and financing;
Completed: 2022
-
SCHiYE 1; Id� $diaol sc110..e 1: ,-.Sdloa1
10J.,700 144.000
i7790S,-l98 S1!4,118,183
$7'1411 S?92 4Y
f1i1 1JXU.o.l S'60700.000
Sl,Ol,S $1116
$121-51)"000 5175,20(),'100
St 160
!1.:,r.:-1)1:00
®
UC BERKELEY MINOR HALL
EXPANSION STUDY
Berkeley, CA
Size/Scope: 145,000 sf. programming and site and cost
analyses for expansion of
School of Optometry
Completed: 2018
©
ANGEL ISLAND
IMMIGRATION STATION
MASTER PLAN
Angel Island State Park, CA
Size/Scope: 66,500 sf. assessment, rehabilitation plan for historic structures and grounds;
phasing and associated costs
Completed: 2002
$1,211
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1061 124
MULTIFAMILY HOUSING
(D
PIER 70 BUILDING 2
San Francisco, CA
Size/Scope: 97,000 sf; adaptive
reuse of historic warehouse
structure to multifamily housing
Completed: 2020 (DD + site
permit)
©
915 NORTHPOINT
San Francisco, CA
Size/Scope: 27,700; new
4-story, 49 unit apartments in
two adjacent buildings
Completed: 2016 (design)
tef DESIGn
0 0
3525 17TH STREET
Redwood City. CA
Size/Scope: 12,000 sf., rehabilitation of 4-story historic, 16 unit complex
Completed: 2021
®
THE SUTHERLAND
San Francisco, CA
Size/Scope: new 33,600 sf.;
45-unit complex with retail and
garage in two, 4-story adjacent
buildings.
Completed: 2019
1. STATEMENT OF QUALIFICATIONS
0 1300 EDDY ST.
San Francisco, CA
Size/Scope: 42,200 sf., 30
3-story townhome development
(design development thorugh
construction)
Completed: 2007
UCSC KRESGE COLLEGE
STUDENT HOUSING
Santa Cruz, CA
Size/Scope: 68,200 sf. renovation and upgrade of existing student dormitory; 160 beds
Completed: 2022
34 - 38 SOLEDAD STREET 7
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1. STATEMENT OF QUALIFICATIONS
HISTORIC
0 SWISSNEX
San Francisco, CA
Size/Scope: 27,700 adaptive
reuse of waterfront landmark
structure into flexible workplace
and event space; building systems upgrade, access and fire/ life safety compliance.
Completed: 2016
MISSION ARMORY
Redwood City, CA
Size/Scope: 160,000 sf., seismic
upgrade, systems upgrade,
access, and fire/life safety of
landmark building
Completed: 2021
8 0
BAYVIEW OPERA HOUSE
San Francisco, CA
Size/Scope: 9,32a1 sf. renovation of landmark multiuse facility in a long neglected area.
Completed: 2016
®
GORGAS WAREHOUSES
San Francisco, CA
Size/Scope: 41,000 sf. adaptive
reuse of historic warehouses for
commercial use
Completed: 2019
0 �I �I
,�
II II
II II
TAPSCOT T BUILDING
San Francisco, CA
Size/Scope: 51,100 sf.
award-winning, core and shell
rehabilitation.
Completed: 2022
©
PRESIDIO BLDGS 1201 +
1202
San Francisco, CA
Size/Scope: 48,500 sf., LEED
Gold/Silver adaptive reuse of
historic structures at Ft. Scott
Completed: 2013
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1063 126
COMMUNITY ENGAGEMENT
0 DOGPATCH HUB
San Francisco, CA
Size/Scope: 10,800 sf. adaptive
reuse for mixed-use community
serving spaces.
Completed: 2023
©
GARFIELD CENTER
San Francisco, CA
Size/Scope: 22,000 sf natatorium rehabilitation and new clubhouse.
Completed: 2021
tef OESIGn
®
SF WATERFRONT
RESILIENCE PROGRAM
San Francisco, CA
Size/Scope: Evaluation and
development of adaptation
strategies to address climate
change impacts (TEF is part of multidisc,plinary team) Completed: Ongoing
®
GOLDEN GATE VALLEY
BRANCH LIBRARY
San Francisco, CA
Size/Scope: 7,400 sf.renovation
of historic branch Carnegie
library
Completed: 2011
1. STATEMENT OF QUALIFICATIONS
®
HUNTERS POINT
SUBSTATON
San Francisco, CA
Size/Scope: new 28,900 sf. electrical substation with community plaza Completed: 2018
©
DON FISHER CLUB HOUSE
San Francisco, CA
Size/Scope: 36,800 sf.,
award-winning LEED Gold education and recreation center for Boys + Girls Clubs of SF
Completed: 2016
34 - 38 SOLEDAD STREET 9
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1064 127
1. STATEMENT OF QUALIFICATIONS
KEY STAFF
Your project will be led by senior staff who bring significant experience in the analyses and crafting of development concepts. Their deep knowledge of urban development in cities throughout California, including the transformation of historic assets, will support outcomes that are strategic, cohesive, sustainable and feasible. Each brings substantial experience working in the public realm, with municipal agencies, commissions, elected officials, and community stakeholders.
LEADERSHIP
DOUGLAS TOM, FAIA, LEED AP I Principal-In-Charge
Bachelor of Arts in Architecture, University of California, Berkeley Licensed Architect - C12405
A native of Salinas, Doug brings more than 40 years of experience to the team on a wide range of public and community-serving projects, ranging from recreational and educational facilities to non-profit social services centers. Notable projects under his leadership include a feasibility study to convert offices to multifamily housing at 55 Union Street in San Francisco, the adaptive reuse of a trio of landmark structures into leasable commercial spaces in the Presidio, and the award-winning renovation of the Bayview Opera House, located in a long neglected San Francisco neighborhood and entailing extensive community engagement.
MARYAM ROSTAMI, AIA, LEED AP BD+C, LFA I Managing Principal Bachelor of Architecture, Honors Liberal Arts, University of Texas, Austin, TX Licensed Architect - C37717
A talented architect and committed advocate for her clients, Maryam brings leadership and enthusiasm for design to each project, regardless of scale or scope. Her recent experience at UC Santa Cruz - a feasibility study for Employee Workforce Housing, design and criteria documents for renovating student housing at Kresge College, and feasibility study for the adaptive reuse of the historic Cooperage and Lime Kilns - and her background in affordable housing design, will be an asset to the team. 10 DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1065 128
ANDREW WOLFRAM, AIA, LEED AP BD+C, LFA I Advising
Preservation Specialist
Master of Architecture, Planning and Preservation, Columbia University, Graduate School of Architecture, New York, NY
Licensed Architect - C27838
Andrew has led some of the Bay Area's most significant and transformative adaptive reuse projects. He integrates innovative solutions with design acumen and a powerful commitment to environmental and social sustainability into every project. He collaborated with Maryam on housing projects at UC Santa Cruz and also provided leadership to a feasibility study/design for multifamily housing at 915 Northpoint and the design and delivery of 37 apartments at 915 Minna Street.
ELIZABETH MACKAY I Project Designer
Bachelor of Fine Arts, Academy of Art
Elisabeth is a versatile designer who brings considerable strength in multifamily housing development. Notable projects include Nevin Plaza in Richmond - which encompassed the rehabilitation of 140 units of affordable housing and new construction of 75 - 80 units on an adjacent site - as well as the 96-unit Elegance Senior Housing development in Berkeley and the 89-micro-unit Electric Lofts in Oakland. She also worked on the permit set for 1064 Mission Street, San Francisco's largest supportive housing project for formerly homeless seniors, featuring modular construction. Her experience working with the City of Salinas at City Hall is also a plus.
SUBCONSULTANT
As trusted civil engineering experts to TEF, BKF Engineers will leverage their considerable knowledge of and experience in Monterey County and the City of Salinas, to provide site utility, stormwater management, and surveying analyses and design.
JON TANG, PE, LEED AP, QSD/P I Associate Principal
B.S., Civil Engineering, University of California, Davis Licensed Civil Engineer, CA, No. 67726
Jon has recently led the civil engineering for well over 1000 units of affordable and workforce housing and thousands of additional units of multifamily housing and mixed-use developments, involving transportation, circulation and utility infrastructure, and stormwater planning. Recent projects include the Balboa Reservoir, and workforce housing at 361 Turk Street and 145 Leavenworth Street in San Francisco.
trf OESIGn
1. STATEMENT OF QUALIFICATIONS
34 - 38 SOLEDAD STREET 11
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1066 129
2. APPROACH
UNDERSTANDING + APPROACH
The success of the 34-38 Soledad Street will depend
on clearly identifying the project scope, establishing a shared vision for the development, then creating the
path that will lead to project feasibility. Our efforts will be shaped by the Core Value and Guiding Principles
of the Chinatown Revitalization Plan. And, our focus
will be on bringing the community's vision, goals and
aspirations for this site into alignment with the array of critical issues that will shape planning strategy.
Key considerations will include near and long term
budget resources, identifying development partners,
allowable zoning envelope, and other existing site and
building assessment findings.
ROBUST INOUI RY
Establishing a deep understanding of the project
will be our first priority. We will begin with extensive data gathering related to the project site, its history and context, existing site and building conditions,
historic status and local zoning impacts, and the vision and goals of City staff and community stakeholders.
The many years of public engagement and planning
represented by the December 2019 Chinatown
Revitalization Plan provides a strong foundation and
jumping off point for the team.
Research and exploration will continue as we
proceed with the development of early concepts,
while engaging in initial stakeholder and community
meetings to confirm our understanding of project
opportunities, constraints and priorities.
ECONOMY, FLEXIBILITY+ VALUE
These intertwined virtues are a priority in our work
and central to our design ethic in relationship to
conservation, social responsibility, and design
excellence. We strive for efficiency, economy,
integration, and collaboration and seek answers that
deliver long term relevance. We will focus on the
potential that the existing building and site have
to offer and what is allowed under current zoning
regulations. Simultaneously, we will advise the City
12 on issues ranging from cost considerations and
performance metrics to environmental impacts and
development phasing through the lens of feasi�ility.
EMPOWERING COMMUNITY+
BUILDING CONSENSUS
TEF brings significant experience collaborating with
diverse stakeholders within the framework of public
decision-making processes and protocols. We will
draw upon an array of strategies and tools - ranging
from surveys, workshops, observational studies, focus
groups, and story mapping - that enable us to engage
in authentic listening and careful observation. We will also prioritize an efficient methodology of iteration
with stakeholders to co-create and distill viable design concepts that have the support of the community and
that are economically and technically feasible.
Developing design information that clearly
communicates challenges, opportunities, variables
and solutions are crucial to a process that empowers
stakeholders to process data and make decisions. TEF
takes great pride in leveraging BIM and parametric
tools to rapidly render information-rich graphics that
depict the quantitative and qualitative aspects of a
design strategy.
MANAGEMENT APPROACH
Our project management approach emphasizes clarity
of goals, expectations, roles and responsibilities, and continuous alignment of project parameters, supported
by continuity of team leadership, clear communication
protocols, and an arsenal of powerful tools. We strive
to cultivate a shared culture of teamwork, honest
communication, trust and transparency with our clients
and stakeholders through a model of shared risk, goalsetting, problem-solving and collaboration.
A detailed breakdown of tasks and deliverables is
provided as part of our Fee on page 14.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1067 130
CHEDULE
Our proposed sched1Jle anticipate roughly 10 weeks for project delivery. We look forward to further discussions with the City of Salinas to address any timellne constraints and adjustments.
Sile Visit
Coordination of Utility and Easement Locations
Development or project context understanding including environmental, zoning considerations Review of h[storic resources
Development of (2) site plan options
Consideration of noise attenuation
- Task 2 - Architectural Renderings
Develop at least two (2) conceplual elevations and 3D (d g i
tal) models for public consideration
r· - Task 3 - Community Engagement
Meet ngs with neighboring property owners and community leaders Community Meeting No. 1
Community Meeting No. 2
Community Meeting No. 3
Developer Meetings
tef DESIGn
3. �CHEDULE
l 1
/ J l
l
♦
,0 - 38 SOLEDAD STRE[T 13
SCHEDULE TO BE RENEGOTIATED WITH CITY OF
SALINAS BASED ON CHANGE OF START DATE.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1068 131
4. FEES
FEE PROPOSAL
TASK+ HOURS SUMMARY
BASIC SERVICES PHASES
Firm Discipline
TEF Architecture
BKF Civil Engineering
Boundary and Topographic Survey
Utility Locating
TOTAL
Estimate of Reimbursable Expenses
TEF TASK+ HOURS
TASK 1 • SITE PLANS
1.0 Site visit
2.0 Coordination of Utility and Easement Locations
3.0 Development of project context understanding including historic, environmental, zoning considerations
4.0 Development of (2) site plan options
Sub-Total Task 1
TASK 2 • ARCHITECTURAL RENDERINGS
5.0 Review of historic resources for the property and the level of preservation required
6.0 Consideration or noise attenuation by desion elven the sne·s proximity to the railroad
7.0 Develop at least two (2) conceptual elevations and 30 (digital) models for public consideration
Sub-Total Task 2
TASK 3. COMMUNITY ENGAGEMENT
8.0 9.0
10.0 11.0
14 Up to (4) zoom meetings with neighbortng property owners and community leaders, as agreed upon by Stakeholders
Preparation for community meetings, Including creation of boards and stakeholder engagement materials
Up to (3) 2-hour long in-person community meetings in Salinas Up to (3) zoom meetings with affordable housing developers previously agreed upon by Stakeholder group, using previously created site olan ootions for discussion
Sub-Total Task 3
Reimbursable Expenses (estimated al 1.8% of fee)
SUBTOTAL
TEF PROPOSED FEE + REIMBURSABLES
HOURS& FEES
Principal Rato
$275
4 $1,100
1 S275
4 $1,100
4 $1.100
13 $3,676
4 S1,100
1 S275
4 $1,100
9 $2,475
2 $550
1 $275
18 $4,950
3 $825
24 $6,600
Concept Community
Design Renderine:s Ene:ae:ement Total
$19,575.00 $14,815.00 $14,560.00 $48,950.00
$9,600.00 $0.00 $0.00 $9,600.00
S20,000.00
$3,700.QQ I
$29,175.00 $14,815.00 $14,560.00 $82,250.00 ,
$881.00
Sr Raio Arch Rate Arch Rato Total
PM $200 Lovol 3 $180 s,�111 $1-45 Feo
4 $800 4 $720 0 $0 $2,620
3 $600 1 S180 0 $0 $1,055
6 $1,200 10 $1,800 0 $0 $4,100
6 $1,200 27 $-4,860 32 $4.640 $11,800
19 $3,800 42 $7,560 32 $4,640 $19,575
4 $800 -4 $720 0 i $0 $2,620
2 $400 4 $720 0 !
! $0 $1,395
8 $1,600 16 $2,880 36 i
$5,220 $10,800
14 $2,800 24 $4,320 36 $5,220 $14,815
4 $800 0 $0 0 $0 $1,350
4 $800 12 $2,160 0 $0 $3,235
18 $3,600 0 $0 0 so $8,550
3 $600 0 $0 0 $0 $1,425
29 $5,800 ii $2,160 0 $0 $14,560
$881.00
$49,831
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1069 132
This page intentionally left blank.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1070 133
tef DESIGn
1420 Sutter Street, 2
nd Fl.
San Francisco, CA 94109
415.391.7918
TEFarch.com
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1071 134
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AND EMPLOYERS' LIABILITY
ANYPROPRIET ORIPARTNERIEXECUTIVE
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If ya�, daccriba und'),.
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y 57SBIM{l6634 4/1/2023 4/1/2024 EACH OCCURRENCE $1,000,000 g��tt�is /E���ncel $1,000,000
MEO EXP (Any one person) $10,000
PERSONAL & ADV INJURY S 1,000,000
GENERAL AGGREGATE S2,000,000
PRODUCTS • COMP/OP AGG $2,000,000
$
y 57SBWRl6634 4/1/2023 4/1/2024 COMBINED SINGLE LIMIT
/Ea accident\ $1,000,000
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE
IPer accident\ $
s
y 57SBWRl6634 4/1/2023 4/1/2024 EACH OCCURRENCE S6,000,000 AGGREGATE $6,000,000
$
y 57WEGGC3286 4/112023 4/1/2024 X I ��frur E I I OTHER E.L. EACH ACCIDENT $1,000,000
E.L. DISEASE - EA EMPLOYEE $1,000,000
E.L. DISEASE. POLICY LIMIT S 1,000,000
DPR5010875 411/2023 411/2024 Per Claim $5,000,000
Aggregate Limit $5,000,000
OESCRJPT ION OF OPERAT ION S I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached II more space is required) Umbrella Liability policy is a follow-form underlying General Liability/Auto Liability/Employers Liability. Insured owns no company vehicles; therefore, hired/non -owned auto is the maximum coverage that applies.
RE: All Operations of the Named Insured. The City of Salinas, its officers, officials, employees and volunteers are named as Additional Insured for General Liability and Non-Owned and Hired Auto Liability as required by written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per the attached endorsement(s). 30 Day Notice of Cancellation.
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City Attorney
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I ,f fl •/ -l1,;_ (2
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Policy # 57SBWRl6634
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED PROVISIONS - CALIFORNIA
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
A. It is agreed that paragraph (2) of subsections 6.d.
and 6.f. of Section C. - WHO IS AN INSURED is
replaced by the following:
(2) The insurance afforded by paragraph (1) above
does not apply if your acts or omissions, or the
acts or omissions of those acting on your behalf,
that are alleged to have caused the "bodily
injury", "property damage" or "personal and
advertising injury", involve professional
architectural, engineering or surveying services,
including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
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drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
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above.
The insurance afforded to such additional
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and
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Form SS 51 14 0417
OPTIONAL ADDITIONAL INSURED
COVERAGES; and it is agreed the following
paragraphs replace section b. of subsection 9. of
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COVERAGES. These paragraphs do not attach or
amend the language of any of the other subsections
of Section F - OPTIONAL ADDITIONAL INSURED
COVERAGES:
The insurance afforded by this subsection does not
apply if your acts or omissions, or the acts or
omissions of those acting on your behalf, that are
alleged to have caused the "bodily injury", "property
damage" or "personal and advertising injury",
involve professional architectural, engineering or
surveying services, including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
drawings, maps, opinions, reports, surveys,
change orders, field orders, designs,
drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
(b) Supervisory, inspection, quality control,
architectural, engineering or surveying
activities or services;
(c) Maintenance of job site safety, construction
administration, construction contracting,
construction management, computer
consulting or design software development
or programming service, or selection of a
contractor or programming service;
(d) Monitoring, sampling, or testing service
necessary to perform any of the services
included in a. b. or c. above;
(e) Supervision, hiring, employment, training or
monitoring of others who are performing any
of the services included in a., b. or c. above.
The insurance afforded to such additional insured:
(a) Only applies to the extent permitted by law;
and
(b) Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
© 2017, The Hartford
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1073 136
Policy # 57SBWRl6634
(b) Rented to, in the care, custody or
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Any person or organization having proper
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Your legal representative if you die, but
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Any subsidiary and subsidiary thereof, of
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effective date of this Coverage Part.
The insurance afforded herein for any
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3. Newly Acquired Or Formed Organization
Any organization you newly acquire or form,
other than a partnership, joint venture or
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Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
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With respect to watercraft you do not own that
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�
an insured under this provision.
6. Additional Insureds When Required By
Written Contract, Written Agreement Or
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The person(s) or organization(s) identified in
Paragraphs a. through f. below are additional
insureds when you have agreed, in a written
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1074 137
BUSINESS LIABILITY COVERAGE FORM
contract, written agreement or because of a
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reason of the assumption of
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unpacked solely for the purpose of
inspection, demonstration, testing,
or the substitution of parts under
instructions from the manufacturer,
and then repackaged in the
original container;
Policy# 57SBWRl6634
(e) Any failure to make such
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connection with the sale of the
product;
(g) Products which, after distribution
or sale by you, have been labeled
or relabeled or used as a
container, part or ingredient of any
other thing or substance by or for
the vendor; or
(h) "Bodily injury" or "property
damage" arising out of the sole
negligence of the vendor for its
own acts or omissions or those of
its employees or anyone else
acting on its behalf. However, this
exclusion does not apply to:
(i) The exceptions contained in
Subparagraphs (d) or (f); or
(ii) Such inspections, adjustments,
tests or servicing as the vendor
has agreed to make or normally
undertakes to make in the usual
course of business, in
connection with the distribution
or sale of the products.
(2) This insurance does not apply to any
insured person or organization from
whom you have acquired such products,
or any ingredient, part or container,
entering into, accompanying or
containing such products.
b. Lessors Of Equipment
(1) Any person or organization from
whom you lease equipment; but only
with respect to their liability for "bodily
injury", "property damage" or
"personal and advertising injury"
caused, in whole or in part, by your
maintenance, operation or use of
equipment leased to you by such
person or organization.
Form SS 00 08 04 05
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1075 138
Policy # 57SBWRl6634
(2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to any
"occurrence" which takes place after
you cease to lease that equipment.
c. Lessors Of Land Or Premises
(1) Any person or organization from
whom you lease land or premises, but
only with respect to liability arising out
of the ownership, maintenance or use
of that part of the land or premises
leased to you.
(2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to:
(a) Any "occurrence" which takes
place after you cease to lease that
land or be a tenant in that
premises; or
(b) Structural alterations, new
construction or demolition
operations performed by or on
behalf of such person or
organization.
d. Architects, Engineers Or Surveyors
(1) Any architect, engineer, or surveyor, but
only with respect to liability for "bodily
injury", "property damage" or "personal
and advertising injury" caused, in whole
or in part, by your acts or omissions or
the acts or omissions of those acting on
your behalf:
(a) In connection with your premises;
or
(b) In the performance of your
ongoing operations performed by
youoronyourbeha�
(2) With respect to the insurance afforded
to these additional insureds, the
following additional exclusion applies:
This insurance does not apply to
"bodily injury", "property damage" or
"personal and advertising injury"
arising out of the rendering of or the
failure to render any professional
services by or for you, including:
(a) The preparing, approving, or
failure to prepare or approve,
maps, shop drawings, opinions,
reports, surveys, field orders,
change orders, designs or
drawings and specifications; or
(b) Supervisory, inspection,
architectural or engineering
activities.
Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
e. Permits Issued By State Or Political
Subdivisions
(1) Any state or political subdivision, but
only with respect to operations
performed by you or on your behalf for
which the state or political subdivision
has issued a permit
(2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to:
(a) "Bodily injury", "property damage"
or "personal and advertising
injury" arising out of operations
performed for the state or
municipality; or
(b) "Bodily injury" or "property damage"
included within the "productscompleted operations hazard". ---)➔ f. Any Other Party
(1) Any other person or organization who
is not an insured under Paragraphs a.
through e. above, but only with
respect to liability for "bodily injury",
"property damage" or "personal and
advertising injury" caused, in whole or
in part, by your acts or omissions or
the acts or omissions of those acting
on your behalf:
(a) In the performance of your
ongoing operations;
(b) In connection with your premises
owned by or rented to you; or
(c) In connection with "your work" and
included within the "productscompleted operations hazard", but only if
(i) The written contract or written
agreement requires you to
provide such coverage to
such additional insured; and
(ii) This Coverage Part provides
coverage for "bodily injury" or
"property damage" included
within the "productscompleted operations hazard".
(2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to:
"Bodily injury", "property damage" or
"personal and advertising injury"
arising out of the rendering of, or the
failure to render, any professional
architectural, engineering or surveying
services, including:
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1076 139
BUSINESS LIABILITY COVERAGE FORM
(a) The preparing, approving, or
failure to prepare or approve,
maps, shop drawings, opinions,
reports, surveys, field orders,
change orders, designs or
drawings and specifications; or
(b) Supervisory, inspection,
architectural or engineering
activities.
The limits of insurance that apply to additional
insureds are described in Section D. - Limits
Of Insurance.
How this insurance applies when other
insurance is available to an additional insured
is described in the Other Insurance Condition
in Section E. - Liability And Medical Expenses
General Conditions.
No person or organization is an insured with
respect to the conduct of any current or past
partnership, joint venture or limited liability
company that is not shown as a Named Insured in
the Declarations.
D. LIABILITY AND MEDICAL EXPENSES
LIMITS OF INSURANCE
1. The Most We Will Pay
The Limits of Insurance shown in the
Declarations and the rules below fix the most
we will pay regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing "suits".
2. Aggregate Limits
The most we will pay for:
a. Damages because of "bodily injury" and
"property damage" included in the
"products-completed operations hazard" is
the Products-Completed Operations
Aggregate Limit shown in the
Declarations.
b. Damages because of all other "bodily
injury", "property damage" or "personal
and advertising injury", including medical
expenses, is the General Aggregate Limit
shown in the Declarations.
This General Aggregate Limit applies
separately to each of your "locations"
owned by or rented to you.
"Location" means premises involving the
same or connecting lots, or premises
whose connection is interrupted only by a
street, roadway or right-of-way of a
railroad.
Policy # 57SBWRl6634
This General Aggregate limit does not
apply to "property damage" to premises
while rented to you or temporarily
occupied by you with permission of the
owner, arising out of fire, lightning or
explosion.
3. Each Occurrence Limit
Subject to 2.a. or 2.b above, whichever
applies, the most we will pay for the sum of all
damages because of all "bodily injury",
"property damage" and medical expenses
arising out of any one "occurrence" is the
Liability and Medical Expenses Limit shown in
the Declarations.
The most we will pay for all medical expenses
because of "bodily injury" sustained by any
one person is the Medical Expenses Limit
shown in the Declarations.
4. Personal And Advertising Injury Limit
Subject to 2.b. above, the most we will pay for
the sum of all damages because of all
"personal and adv·ertising injury" sustained by
any one person or organization is the Personal
and Advertising Injury Limit shown in the
Declarations.
5. Damage To Premises Rented To You Limit
The Damage To Premises Rented To You
Limit is the most we will pay under Business
Liability Coverage for damages because of
"property damage" to any one premises, while
rented to you, or in the case of damage by fire,
lightning or explosion, while rented to you or
temporarily occupied by you with permission of
the owner.
In the case of damage by fire, lightning or
explosion, the Damage to Premises Rented To
You Limit applies to all damage proximately
caused by the same event, whether such
damage results from fire, lightning or explosion
or any combination of these.
---7 6. How Limits Apply To Additional Insureds
The most we will pay on behalf of a person or
organization who is an additional insured
under this Coverage Part is the lesser of:
a. The limits of insurance specified in a
written contract, written agreement or
permit issued by a state or political
subdivision; or
b. The Limits of Insurance shown in the
Declarations.
Such amount shall be a part of and not in
addition to the Limits of Insurance shown in
the Declarations and described in this Section.
Form SS 00 08 04 05
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1077 140
Policy# 57SBWRl6634
If more than one limit of insurance under this
policy and any endorsements attached thereto
applies to any claim or "suit", the most we will pay
under this policy and the endorsements is the
single highest limit of liability of all coverages
applicable to such claim or "suit". However, this
paragraph does not apply to the Medical Expenses
limit set forth in Paragraph 3. above.
The Limits of Insurance of this Coverage Part apply
separately to each consecutive annual period and to
any remaining period of less than 12 months, starting
with the beginning of the policy period shown in the
Declarations, unless the policy period is extended
after issuance for an additional period of less than 12 months. In that case, the additional period will be
deemed part of the last preceding period for purposes
of determining the Limits of Insurance.
E. LIABILITY AND MEDICAL EXPENSES
GENERAL CONDITIONS
1. Bankruptcy
Bankruptcy or insolvency of the insured or of
the insured's estate will not relieve us of our
obligations under this Coverage Part.
2. Duties In The Event Of Occurrence,
Offense, Claim Or Suit
a. Notice Of Occurrence Or Offense
You or any additional insured must see to
it that we are notified as soon as
practicable of an "occurrence" or an
offense which may result in a claim. To
the extent possible, notice should include:
(1) How, when and where the "occurrence"
or offense took place;
(2) The names and addresses of any
injured persons and witnesses; and
(3) The nature and location of any injury
or damage arising out of the
"occurrence" or offense.
b. Notice Of Claim
If a claim is made or "suit" is brought
against any insured, you or any additional
insured must:
(1) Immediately record the specifics of the
claim or "suit" and the date received;
and
(2) Notify us as soon as practicable.
You or any additional insured must see to
it that we receive a written notice of the
claim or "suit" as soon as practicable.
c. Assistance And Cooperation Of The
Insured
You and any other involved insured must:
Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
(1) Immediately send us copies of any
demands, notices, summonses or
legal papers received in connection
with the claim or "suit";
(2) Authorize us to obtain records and
other information;
(3) Cooperate with us in the investigation,
settlement of the claim or defense
against the "suit"; and
(4) Assist us, upon our request, in the
enforcement of any right against any
person or organization that may be
liable to the insured because of injury
or damage to which this insurance
may also apply.
d. Obligations At The Insured's Own Cost
No insured will, except at that insured's own
cost, voluntarily make a payment, assume
any obligation, or incur any expense, other
than for first aid, without our consent.
e. Additional lnsured's Other Insurance
If we cover a claim or "suit" under this
Coverage Part that may also be covered
by other insurance available to an
additional insured, such additional insured
must submit such claim or "suit" to the
other insurer for defense and indemnity.
However, this provision does not apply to
the extent that you have agreed in a
written contract, written agreement or
permit that this insurance is primary and
non-contributory with the additional
insured's own insurance.
f. Knowledge Of An Occurrence, Offense,
Claim Or Suit
Paragraphs a. and b. apply to you or to
any additional insured only when such
"occurrence", offense, claim or "suit" is
known to:
(1) You or any additional insured that is
an individual;
(2) Any partner, if you or an additional
insured is a partnership;
(3) Any manager, if you or an additional
insured is a limited liability company;
(4) Any "executive officer" or insurance
manager, if you or an additional
insured is a corporation;
(5) Any trustee, if you or an additional
insured is a trust; or
(6) Any elected or appointed official, if you
or an additional insured is a political
subdivision or public entity.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1078 141
BUSINESS LIABILITY COVERAGE FORM
This Paragraph f. applies separately to
you and any additional insured.
3. Financial Responsibility Laws
a. When this policy is certified as proof of
financial responsibility for the future under
the provisions of any motor vehicle
financial responsibility law, the insurance
provided by the policy for "bodily injury"
liability and "property damage" liability will
comply with the provisions of the law to
the extent of the coverage and limits of
insurance required by that law.
b. With respect to "mobile equipment" to
which this insurance applies, we will
provide any liability, uninsured motorists,
underinsured motorists, no-fault or other
coverage required by any motor vehicle
law. We will provide the required limits for
those coverages.
4. Legal Action Against Us
No person or organization has a right under
this Coverage Form:
a. To join us as a party or otherwise bring us
into a "suit" asking for damages from an
insured; or
b. To sue us on this Coverage Form unless
all of its terms have been fully complied
with.
A person or organization may sue us to recover
on an agreed settlement or on a final judgment
against an insured; but we will not be liable for
damages that are not payable under the terms of
this insurance or that are in excess of the
applicable limit of insurance. An agreed
settlement means a settlement and release of
liability signed by us, the insured and the
claimant or the claimant's legal representative.
--->� 5. Separation Of Insureds
Except with respect to the Limits of Insurance,
and any rights or duties specifically assigned
in this policy to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom
a claim is made or "suit" is brought.
6. Representations
a. When You Accept This Policy
By accepting this policy, you agree:
(1) The statements in the Declarations
are accurate and complete;
(2) Those statements are based upon
representations you made to us: and
Policy # 57SBWRl6634
(3) We have issued this policy in reliance
upon your representations.
b. Unintentional Failure To Disclose
Hazards
If unintentionally you should fail to disclose
all hazards relating to the conduct of your
business at the inception date of this
Coverage Part, we shall not deny any
coverage under this Coverage Part
because of such failure.
7. Other Insurance
If other valid and collectible insurance is
available for a loss we cover under this
Coverage Part, our obligations are limited as
follows:
a. Primary Insurance
This insurance is primary except when b.
below applies. If other insurance is also
primary, we will share with all that other
insurance by the method described in c.
below.
b. Excess Insurance
This insurance is excess over any of the
other insurance, whether primary, excess,
contingent or on any other basis:
(1) YourWork
That is Fire, Extended Coverage,
Builder's Risk, Installation Risk or
similar coverage for "your work";
(2) Premises Rented To You
That is fire, lightning or explosion
insurance for premises rented to you
or temporarily occupied by you with
permission of the owner;
(3) Tenant Liability
That is insurance purchased by you to
cover your liability as a tenant for
"property damage" to premises rented
to you or temporarily occupied by you
with permission of the owner;
(4) Aircraft, Auto Or Watercraft
If the loss arises out of the maintenance
or use of aircraft, "autos" or watercraft to
the extent not subject to Exclusion g. of
Section A. - Coverages.
(5) Property Damage To Borrowed
Equipment Or Use Of Elevators
If the loss arises out of "property
damage" to borrowed equipment or
the use of elevators to the extent not
subject to Exclusion k. of Section A. -
Coverages.
Form SS 00 08 04 05
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1079 142
Policy # 57SBWRl6634
(6) When You Are Added As An
Additional Insured To Other
Insurance
That is other insurance available to
you covering liability for damages
arising out of the premises or
operations, or products and completed
operations, for which you have been
added as an additional insured by that
insurance; or
---)� (7) When You Add Others As An
Additional Insured To This
Insurance
Thal is other insurance available lo an
additional insured.
However, the following provisions
apply to other insurance available to
any person or organization who is an
additional insured under this Coverage
Part:
(a) Primary Insurance
Required By Contract
When
This insurance is primary if you
have agreed in a written contract,
written agreement or permit that
this insurance be primary. If other
insurance is also primary, we will
share with all that other insurance
by the method described in c.
below.
(b) Primary And Non-Contributory
To Other Insurance When
Required By Contract
If you have agreed in a written
contract, written agreement or
permit that this insurance is
primary and non-contributory with
the additional insured's own
insurance, this insurance is
primary and we will not seek
contribution from that other
insurance.
Paragraphs (a) and (b) do not apply to
other insurance to which the additional
insured has been added as an
additional insured.
When this insurance is excess, we will
have no duty under this Coverage Part to
defend the insured against any "suit" if any
other insurer has a duty to defend the
insured against that "suit". If no other
insurer defends, we will undertake to do
so, but we will be entitled to the insured's
rights against all those other insurers.
Form SS 00 08 04 05
BUSINESS LIABILITY COVERAGE FORM
When this insurance is excess over other
insurance, we will pay only our share of
the amount of the loss, if any, that
exceeds the sum of:
(1) The total amount that all such other
insurance would pay for the loss in the
absence of this insurance; and
(2) The total of all deductible and selfinsured amounts under all that other insurance.
We will share the remaining loss, if any, with
any other insurance that is not described in
this Excess Insurance provision and was not
bought specifically to apply in excess of the
Limits of Insurance shown in the
Declarations of this Coverage Part.
c. Method Of Sharing
If all the other insurance permits
contribution by equal shares, we will follow
this method also. Under this approach,
each insurer contributes equal amounts
until it has paid its applicable limit of
insurance or none of the loss remains,
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will
contribute by limits. Under this method, each
insurer's share is based on the ratio of its
applicable limit of insurance to the total
applicable limits of insurance of all insurers.
8. Transfer Of Rights Of Recovery Against
Others To Us
a. Transfer Of Rights Of Recovery
If the insured has rights to recover all or
part of any payment, including
Supplementary Payments, we have made
under this Coverage Part, those rights are
transferred to us. The insured must do
nothing after loss to impair them. At our
request, the insured will bring "suit" or
transfer those rights to us and help us
enforce them. This condition does not
apply to Medical Expenses Coverage.
---)-? b. Waiver Of Rights Of Recovery (Waiver
Of Subrogation)
If the insured has waived any rights of
recovery against any person or
organization for all or part of any payment,
including Supplementary Payments, we
have made under this Coverage Part, we
also waive that right, provided the insured
waived their rights of recovery against
such person or organization in a contract,
agreement or permit that was executed
prior to the injury or damage.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1080 143
Policy # 57SBWRl6634
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
HIRED AUTO AND NON-OWNED AUTO
This endorsement modifies insurance provided under the following:
BUSINESS LIABILITY COVERAGE FORM
This coverage is subject to all provisions in the
BUSINESS LIABILITY COVERAGE FORM not
expressly modified herein:
A. Amended Coverage:
Coverage is extended to "bodily injury" and
"property damage" arising out of the use of a "hired
auto" and "non-owned auto".
B. Paragraph 8. EXCLUSIONS is amended as
follows:
1. Exclusion g. Aircraft, Auto or Watercraft does
not apply to a "hired auto" or a "non-owned
auto".
2. Exclusion e. Employers Liability does not
apply to "bodily injury" to domestic "employees"
not entitled to workers' compensation benefits
or to liability assumed by the "insured" under an
"insured contract".
3. Exclusion f. Pollution is replaced by the
following:
"Bodily injury" or "property damage" arising out
of the actual, alleged or threatened discharge,
dispersal, seepage, migration, release or
escape of "pollutants":
a. That are, or that are contained in any
property that is:
(1) Being transported or towed by, handled,
or handled for movement into, onto or
from, the covered "auto";
(2) Otherwise in the course of transit by or
on behalf of the "insured"; or
(3) Being stored, disposed of, treated or
processed in or upon the covered
"auto".
b. Before the "pollutants" or any property in
which the "pollutants" are contained are
Form SS 04 38 09 09
moved from the place where they are
accepted by the "insured" for movement into
or onto the covered "auto"; or
c. After the "pollutants'' or any property in
which the "pollutants" are contained are
moved from the covered "auto" to the place
where they are finally delivered, disposed of
or abandoned by the "insured".
Paragraph a. above does not apply to fuels,
lubricants, fluids, exhaust gases or other
similar "pollutants" that are needed for or
result from the nonnal electrical, hydraulic
or mechanical functioning of the covered
"auto" or its parts, if:
(1) The "pollutants" escape, seep, migrate,
or are discharged or released directly
from an "auto" part designed by its
manufacturer to hold, store, receive, or
dispose of such "pollutants"; and
(2) The "bodily injury" and "property
damage" does not arise out of the
operation of any equipment listed in
paragraphs 15.b. and 15.c. of the
definition of "mobile equipment".
Paragraphs b. and c. above do not apply to
"accidents" that occur away from premises
owned by or rented to an "insured" with
respect to "pollutants" not in or upon a
covered "auto" if:
(1) The "pollutants" or any property in
which the "pollutants" are contained are
upset, overturned or damaged as a
result of the maintenance or use of a
covered "auto"; and
© 2009, The Hartford
(Includes copyrighted material of ISO Properties, Inc , with its permission) DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1081 144
Policy# 57SBWRl6634
(2) The discharge, dispersal, seepage,
migration, release or escape of the
"pollutants" is caused directly by such
upset, overturn or damage as a result of
the maintenance or use of a covered
"auto".
4. With respect to this coverage, the following
additional exclusions apply:
a. Fellow employee
Coverage does not apply to "bodily injury" to
any fellow "employee" of the "insured"
arising out of the operation of an "auto"
owned by the "insured" in the course of the
fellow "employee's" employment.
b. Care, custody or control
Coverage does not apply to "property
damage" involving property owned or
transported by the "insured" or in the
''insured's" care, custody or control.
C. With respect to "hired auto" and "non-owned auto"
coverage, Paragraph C. WHO IS AN INSURED is
deleted and replaced by the following:
The following are "insureds":
a. You.
b. Your "employee" while using with your
permission:
(1) An "auto" you hire or borrow; or
(2) An "auto" you don't own, hire or borrow in
your business or personal affairs; or
(3) An "auto" hired or rented by your
"employee" on your behalf and at your
direction.
c. Anyone else while using a "hired auto" or "nonowned auto" with your permission except:
(1) The owner or anyone else from whom you
hire or borrow an "auto".
(2) Someone using an auto while he or she is
working in a business of selling, servicing,
repairing, parking or storing "autos" unless
that business is yours.
(3) Anyone other than your "employees",
partners (if you are a partnership), members
(if you are a limited liability company), or a
lessee or borrower or any of their
"employees", while moving property to or
from an "auto".
(4) A partner (if you are a partnership), or a
member (if you are a limited liability
company) for an "auto" owned by him or her
or a member of his or her household.
d. Anyone liable for the conduct of an "insured"
described above but only to the extent of that
liability.
D. With respect to the operation of a "hired auto" and
"non-owned auto", the following additional
conditions apply:
1. OTHER INSURANCE
a. Except for any liability assumed under an
"insured contract" the insurance provided by
this Coverage Form is excess over any
other collectible insurance.
However, if your business is the selling,
servicing, repairing, parking or storage of
"autos", the insurance provided by this
endorsement is primary when covered
"bodily injury" or "property damage" arises
out of the operation of a customer's "auto"
by you or your "employee".
b. When this Coverage Form and any other
Coverage Form or policy covers on the
same basis, either excess or primary, we
will pay only our share. Our share is the
proportion that the Limit of Insurance of our
Coverage Form bears to the total of the
limits of all the Coverage Forms and policies
covering on the same basis.
2. TWO OR MORE COVERAGE FORMS OR
POLICIES ISSUED BY US
If the Coverage Form and any other Coverage
Form or policy issued to you by us or any
company affiliated with us apply to the same
"accident", the aggregate maximum Limit of
Insurance under all the Coverage Forms or
policies shall not exceed the highest applicable
Limit of Insurance under any one Coverage
Form or policy. This condition does not apply to
any Coverage Form or policy issued by us or an
affiliated company specifically to apply as
excess insurance over this Coverage Form.
E. The following definitions are added:
G. LIABILITY AND MEDICAL EXPENSES
DEFINITIONS:
1. "Hired auto" means any "auto" you lease,
hire, rent or borrow. This does not include
any auto you lease, hire, rent or borrow
from any of your "employees", your partners
(if you are a partnership), members (if you
are a limited liability company),
Form SS 04 38 09 09
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1082 145
Policy# 57SBWRl6634
or your "executive officers" or members of
their households.
This does not include a long-term leased
"auto" that you insure as an owned "auto"
under any other auto liability insurance
policy or a temporary substitute for an
"auto" you own that is out of service
because of its breakdown. repair, servicing
or destruction.
2. "Non-owned auto " means any "auto" you
do not own, lease, hire, rent or borrow
which is used in connection with your
business. This includes:
a. "Autos" owned by your "employees" your
partners (if you are a partnership),
members (if you are a limited liability
company), or your "executive officers",
or members of their households, but
only while used in your business or your
personal affairs.
b. Customer's "auto" that is in your care,
custody or control for service.
Form 55 04 38 09 09 Page 3 of 3
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1083 146
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WORKERS' COMPENSATION BROAD FORM ENDORSEMENT
EXTENDED OPTIONS
Policy Number: 57WEGGC3286 Endorsement Number:
Effective Date: 04/01/2023 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address: TEF Architecture+ Interior Design, Inc. 1420 Sutter Street
San Francisco, CA 94109
Section I of this endorsement expands coverage provided under WC 00 00 00.
Section II of this endorsement provides additional coverage usually only provided by endorsement.
Section Ill of this endorsement is a Schedule of Covered States.
You may use the index to locate these coverage features quickly:
SUBJECT
SECTION I
PARTS ONE and TWO
01 We Will Also Pay
PART-THREE
02 How This Insurance Works
PART-SIX
03 Transfer of Your Rights and Duties
04 Liberalization
SECTION II
VOLUNTARY COMPENSATION
INSURANCE
05 Voluntary Compensation Insurance
A. How This Insurance Applies
B. We Will Pay
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Employers' Liability Insurance
EMPLOYERS' LIABILITY STOP GAP
ENDORSEMENT
06 Employers' Liability Stop Gap
Coverage
A. Stop Gap Coverage Limited to
Montana, North Dakota, Ohio,
Washington, West Virginia and
Wyoming
INDEX
PAGE
2 2
2 2
2 2
2 2
2 2
2 2
3 3
3 3
3 3
3 3
SUBJECT
B. Part One Does Not Apply
C. Application of Coverage
D. Additional Exclusions
E. West Virginia
EXTENDED OPTIONS
01 Employers' Liability Insurance
02 Unintentional Failure to Disclose
Hazards
03 Waiver of Our Right to Recover from
Others
04 Foreign Voluntary Compensation
A. How This Reimbursement Applies
B. We Will Reimburse
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Reimbursement For Actual Loss
Sustained
G. Repatriation
H. Endemic Disease
05 Longshore and Harbor Workers'
Compensation Act Coverage
Endorsement
SECTION Ill
01 Schedule of Covered States
3 3
3 3
4 4
4 4
4 4
4 4
5 5
5 5
5 5
6 6
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
Process Date: 3/2912023
Policy Expiration Date: 0410112024
© 2000, The Hartford
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1084 147
PARTS ONE and TWO
1. WE WILL ALSO PAY
D. We Will Also Pay of Part One (WORKERS'
COMPENSATION INSURANCE); and
E. We Will Also Pay of Part Two
(EMPLOYERS' LIABILITY INSURANCE) is
replaced by the following:
We Will Also Pay
We will also pay these costs, in addition to
other amounts payable under this insurance,
as part of any claim, proceeding, or suit we
defend:
1. reasonable expenses incurred at our
request, INCLUDING loss of earnings;
2. premiums for bonds to release
attachments and for appeal bonds in
bond amounts up to the limit of our
liability under this insurance;
3. litigation costs taxed against you;
4. interest on a judgment as required by law
until we offer the amount due under this
law; and
5. expenses we incur.
VOLUNTARY COMPENSATION ANDEMPLOYERS'
LIABILITY COVERAGE
5. Voluntary Compensation Insurance
A. How This Insurance Applies
This insurance applies to bodily inJury by
accident or bodily injury by disease. Bodily
injury includes resulting death.
1. The bodily injury must be sustained by
any officer or employee not subject to the
workers' compensation law of any state
shown in Item 3.A. of the Information
Page.
2. The bodily injury must arise out of and in
the course of employment or incidental to
work in a state shown in Item 3.A. of the
Information Page.
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
SECTION I
PART THREE
2. How This Insurance Applies
Paragraph 4. of A. How This Insurance Applies of
Part 3 (Other States Insurance) is replaced by the
following:
4. If you have work on the effective date of this
policy in any state not listed in Item 3.A. of the
Information Page, coverage will not be afforded
for that state unless we are notified within sixty
days.
PART SIX
3. Transfer Of Your Rights and Duties
C. Transfer Of Your Rights and Duties of Part 6
(Conditions) is replaced by the following:
Your rights or duties under this policy may not be
transferred without our written consent.
If you die and we receive notice within sixty days
after your death, we will cover your legal
representative as insured.
4. Liberalization
SECTION II
If we adopt a change in this form that would broaden
the coverage of this form without extra charge, the
broader coverage will apply to this policy. It will apply when the change becomes effective in your state.
3. The bodily injury must occur in the United
States of America, its territories or
possessions, or Canada, and may occur
elsewhere if the employee is a United States
or Canadian citizen, or otherwise legal
resident, and legally employed, in the United
States or Canada and temporarily away from
those places.
4. Bodily injury by accident must occur during
the policy period.
5. Bodily injury by disease must be caused or
aggravated by the conditions of the
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1085 148
officer's or employee's employment. The
officer's or employee's last day of last
exposure to the conditions causing or
aggravating such bodily injury by disease
must occur during the policy period.
B. We Will Pay
We will pay an amount equal to the benefits
that would be required of you as if you and
your employees were subject to the workers'
compensation law of any state shown in Item
3.A. of the Information Page. We will pay
those amounts to the persons who would be
entitled to them under the law.
C. Exclusion
This insurance does not cover:
1. any obligation imposed by workers'
compensation or occupational disease
law or any similar law.
2. bodily injury intentionally caused or
aggravated by you.
3. officers or employees who have elected
not to be subject to the state workers'
compensation law.
4. partners or sole proprietors not covered
under the Standard Sole Proprietors,
Partners, Officers and Others Coverage
Endorsement.
D. Before We Pay
Before we pay benefits to the persons
entitled to them, they must:
1. Release you and us, in writing, of all
responsibility for the injury or death.
2. Transfer to us their right to recover from
others who may be responsible for the
injury or death.
3. Cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.
If the persons entitled to the benefits of this
insurance fail to do those things, our duty to
pay ends at once. If they claim damages
from you or from us for the injury or death,
our duty to pay ends at once.
E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we paid. We will
pay the balance to the persons entitled to it.
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
If the persons entitled to the benefits of this
insurance make a recovery from others, they
must reimburse us for the benefits we paid them.
F. Employers' Liability Insurance
Part Two (Employers' Liability Insurance) applies
to bodily injury covered by this endorsement as
though the State of Employment was shown in
Item 3.A. of the Information Page.
This provision 5. does not apply in New Jersey or
Wisconsin.
EMPLOYERS' LIABILITY STOP GAP COVERAGE
6. Employers' Liability Stop Gap Coverage
A. This coverage only applies in Montana, North
Dakota, Ohio, Washington, West Virginia and
Wyoming.
B. Part One (Workers' Compensation Insurance)
does not apply to work in states shown in
Paragraph A above.
C. Part Two (Employers' Liability Insurance) applies
in the states, shown in Paragraph A., as though
they were shown in Item 3.A. of the Information
Page.
D. Part Two, Section C. Exclusions is changed by
adding these exclusions.
This insurance does not cover;
5. bodily mJury intentionally caused or
aggravated by you or in Ohio bodily injury
resulting from an act which is determined by
an Ohio court of law to have been committed
by you with the belief than an injury is
substantially certain to occur. However, the
cost of defending such claims or suits in Ohio
is covered.
13. bodily injury sustained by any member of the
flying crew of any aircraft.
14. any claim for bodily injury with respect to
which you are deprived of any defense or
defenses or are otherwise subject to penalty
because of default in premium under the
provisions of the workers' compensation law
or laws of a state shown in Paragraph A.
E. This insurance applies to damages for which you
are liable under West Virginia Code Annot. S 23-
4-2.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1086 149
EXTENDED OPTIONS
1. Employers' Liability Insurance
Item 3.8. of the Information Page is replaced by
the following:
B. Employers' Liability Insurance:
1. Part Two of the policy applies to work in
each state listed in Item 3.A.
The Limits of Liability under Part Two are
the higher of:
Bodily Injury
by Accident $500,000 Each Accident
Bodily Injury
by Disease $500,000 Policy Limit
Bodily Injury
by Disease $500,000 Each Employee
OR
2. The amount shown in the Information
Page.
This provision 1 of EXTENDED OPTIONS does
not apply in New York because the Limits Of Our
Liability are unlimited.
In this provision the limits are changed from
$500,000 to $1,000,000 in California.
2. Unintentional Failure to Disclose Hazards
If you unintentionally should fail to disclose all
existing hazards at the inception date of your
policy, we shall not deny coverage under this
policy because of such failure.
3. Waiver of Our Right To Recover From Others
A. We have the right to recover our payments
from anyone liable for an injury covered by
this policy. We will not enforce our right
against any person or organization for whom
you perform work under a written contract
that requires you to obtain this agreement
from us.
This agreement shall not operate directly or
indirectly to benefit anyone not named in the
agreement.
B. This provision 3. does not apply in the states
of Pennsylvania and Utah.
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
4. Foreign Voluntary Compensation and Employers'
Liability Reimbursement
A. How This Reimbursement Applies
This reimbursement provision applies to bodily
injury by accident or bodily injury by disease.
Bodily injury includes resulting death.
1. The bodily injury must be sustained by an
officer or employee.
2. The bodily injury must occur in the course of
employment necessary or incidental to work
in a country not listed in Exclusion C.1. of this
provision.
3. Bodily injury by accident must occur during
the policy period.
4. Bodily injury by disease must be caused or
aggravated by the conditions of your
employment. The officer or employee's last
exposure to those conditions of your
employment must occur during the policy
period.
B. We Will Reimburse
We will reimburse you for all amounts paid by
you whether such amounts are:
1. voluntary payments for the benefits that
would be required of you if you and your
officers or employees were subject to any
workers' compensation law of the state of
hire of the individual employee.
2. sums to which Part Two (Employers' Liability
Insurance) would apply if the Country of
Employment were shown in Item 3.A. of the
Information Page.
C. Exclusions
This insurance does not cover:
1. any occurrences in the United States,
Canada, and any country or jurisdiction
which is the subject of trade or economic
sanctions imposed by the laws or regulations
of the United States of America in effect as of
the inception date of this policy.
2. any obligation imposed by a workers'
compensation or occupational disease law,
or similar law.
3. bodily 1nJury intentionally caused or
aggravated by you.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1087 150
4. liability for any consequence, whether
direct or indirect, of war, invasion, act of
Foreign enemy, hostilities (whether war
be declared or not), civil war, rebellion,
revolution, insurrection or military or
usurped power. No endorsement now or
subsequently attached to this policy shall
be construed as overriding or waiving
this limitation unless specific reference is
made thereto.
D. Before We Pay
Before we reimburse you for the benefits to
the persons entitled to them, you must have
them:
1. release you and us, in writing, of all
responsibility for the injury or death,
2. transfer to us their right to recover from
others who may be responsible for their
injury or death,
3. cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.
If the persons entitled to the benefits paid fail
to do these things, our duty to reimburse
ends at once. If they claim damages from us
for the injury or death, our duty to reimburse
ends at once.
E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we reimbursed.
We will pay the balance to the persons
entitled to it. If persons entitled to the
benefits make a recovery from others, they
must repay us for the amounts that we have
reimbursed you.
F. Reimbursement for Actual Loss
Sustained
This endorsement provides only for
reimbursement for the loss you actually
sustain. In order for you to recover loss or
expenses under this reimbursement you
must:
1. actually sustain and pay the loss or
expense in money after trial, or
2. secure our consent for the payment of
the loss or expense.
G. Repatriation
Our reimbursement includes the additional
expenses of repatriation to the United States
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
of America necessarily incurred as a direct result
of bodily injury.
Our reimbursement shall be limited as follows:
1. to the amount by which such expenses
exceed the normal cost of returning the
officer or employee if in good health, or
2. in the event of death, to the amount by which
such expenses exceed the normal cost of
returning the officer or employee if alive and
in good health.
In no event shall our reimbursement exceed the
bodily injury by accident limit shown in Item 3.8.
of the Information Page as respects any one
such officer or employee whether dead or alive.
H. Endemic Disease
The word "disease" includes any endemic
diseases.
The coverage applies as if endemic diseases
were included in the provisions of the workers'
compensation law.
5. Longshore and Harbor Workers' Compensation
Act Coverage
General Section C. Workers' Compensation Law
is replaced by the following:
C. Workers' Compensation Law
Workers' Compensation Law means the workers
or workers' compensation law and occupational
disease law of each state or territory named in
Item 3.A. of the Information Page and the
Longshore and Harbor Workers' Compensation
Act (33 USC Sections 901-950). It includes any
amendments to those laws that are in effect
during the policy period. It does not include any
other federal workers or workers' compensation
law, other federal occupational disease law or the
provIsIons of any law that provide
nonoccupational disability benefits.
Part Two (Employers' Liability Insurance), C.
Exclusions, exclusion 8, does not apply to work
subject to the Longshore and Harbor Workers'
Compensation Act.
This coverage does not apply to work subject to
the Defense Base Act, the Outer Continental
Shelf Lands Act, or the Nonappropriated Fund
Instrumentalities Act.
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1088 151
SECTION Ill
1. SCHEDULE OF COVERED STATES
CA
A. This endorsement only applies in the states
listed in this Schedule of Covered States.
C. Schedule of Covered States:
B. If a state, shown in Item 3.A. of the Information
Page, approves this endorsement after the
effective date of this policy, this endorsement will
apply to this policy. The coverage will apply in
the new state on the effective date of the state
approval
Countersigned by ___________________ _
Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
Authorized Representative
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1089 152
DocuSign Envelope ID: M3A924E-ADD6-4DF1-AF3O-63B5BF64E304 RESOLUTION NO. 22560 (N.C.S.)
A RESOLUTION APPROVING MASTER SERVICE AGREEMENTS BETWEEN THE
CITY OF SALINAS AND WALD, RUHNKE & DORST ARCHITECTS, AETYPIC,
BUREAU VERI
TAS, TEF DESIGN, AND LDA PARTNERS FOR
ON-CALL ARCIIlTECTURAL SERVICES
WHEREAS, the Public Works Department has identified the need to utilize on-call consultants to provide architectural services to assist the department with any building projects, and other services related to design and construction of various public works projects; and WHEREAS, on September 16, 2022, the City of Salinas engaged in a Request for Qualifications (RFQ) process to identify firms with the requisite qualifications to provide architectural services; and
WHEREAS, on October 14, 2022, Public Works staff received nine (9) statements of qualifications (SOQ) from consultants; and
WHEREAS, an evaluation committee consisting of Public Works staff reviewed each SOQ and selected the top five (5) based on the criteria set forth in the Request for Qualifications; and
WHEREAS, the award of projects to the selected architectural firms will be based on an additional qualifications-based selection process.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves the Master Service Agreements between the City of Salinas and Wald, Ruhnke & Dorst Architects, Aetypic, Bureau Veritas, TEF Design and LDA Partners to provide architectural services for various public works projects; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and directed, for and on behalf of the City of Salinas, and as its act and deed, to execute the attached Master Service Agreements; and
BE IT FURTHER RESOLVED, that the City Manager is authorized to execute extensions and/or modifications to the Agreements and to take whatever additional action may be necessary to effectuate the intent of this resolution; and BE IT FURTHER RESOLVED, that the City Engineer or his/her designee is hereby authorized to approve the Consultant's on-going performance of services without the need for subsequent Professional Service Agreements provided the Consultant is, at all times throughout the term thereof, in compliance with the terms and conditions of the Master Service Agreement approved through this Resolution.
Page I I
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1090 153
DocuSign Envelope ID: AA3A924E-ADD6-4DF1-AF3D-6385BF64E304 PASSED AND APPROVED this 10th day of January 2023, by the following vote:
AYES: Councilmembers: Barrera, Gonzalez, McShane, Osornio, Rocha, Sandoval and Mayor Craig
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
c,:;=��AS
IBEl1EGtal .. 4a:! ...
Patricia M. Barajas, City Clerk
APPROVED:
c=�·------
Kimbley Craig, Mayor
DocuSign Envelope ID: 665AD0E1-DC6A-4762-9D61-F3A9CA73D1AB 1091 154
Version: July 2024
AGREEMENT - AMENDMENT NO. [1] TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS This Amendment No. [1] to the Agreement for Professional Services (the “Amendment”) is entered into this 19th day of November 2024, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Consultant first entered into an Agreement for Professional Services effective July 1, 2024, pursuant to which Consultant agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Consultant desire to amend the Agreement to reflect the additional scope to be provided by Consultant, reflect the revised Compensation to be paid to Consultant, and extend the term of the Agreement.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, Scope of Services section, is amended to add the additional services outlined in the Consultant proposal, attached hereto as Exhibit “A” and incorporated herein by this reference.
2. The Agreement, Compensation section, is amended to increase the not to exceed amount to $252,290.00.
3. The Agreement, Term; Completion Schedule section, is amended to extend the term through December 31, 2025.
4. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
Christopher A. Callihan, City Attorney
Docusign Envelope ID: 159178D9-BD2E-4AC2-9755-B1C1BA35A013 1036 155
Version: July 2024
TEF ARCHITECTURE AND INTERIOR DESIGN, INC.
____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: 159178D9-BD2E-4AC2-9755-B1C1BA35A013 1037 156
Version: July 2024
AGREEMENT —AMENDMENT NO. 2 TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS This Amendment No. [2] to the Professional Services Agreement (the “Amendment”) is entered into this 1st day of July 2025, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Contractor first entered into a/an Professional Services Agreement effective February 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and
WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant, reflect the revised compensation to be paid to consultant, and extend the term.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
1. The Agreement, Scope of Services section, is amended to add the additional services outlined in the Consultant proposal, attached hereto and incorporated by reference.
2. The Agreement, Compensation section, is amended to increase the not to exceed amount to $736,560.00.
3. The Agreement, Term; Completion Schedule section, is amended to extend the term through December 31, 2026.
4. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
René Mendez, City Manager
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 157 984
Version: July 2024
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
TEF ARCHITECTURE AND INTERIOR DESIGN, INC.
____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 158 985
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BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 April 1, 2025
BKF No: 20250630
Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 34-40 & 45 Soledad Street, Salinas
Civil Engineering Proposal
Dear Ms. Moder:
BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the affordable housing residential project located at 34-40 & 45 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.
PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:
The project proposes to construct affordable housing developments on the 34-40 Soledad Street site (0.5- acres) and the 45 Soledad Street site (~0.15-acres) in the City of Salinas. There is a historically significant building on the 34-40 Soledad Street site that will be maintained, rehabilitated and incorporated into the development. 45 Soledad St is a corner lot that is currently vacant, however, the proposed building will be designed to approximate a previous building that stood on this lot. It is our understanding the affordable housing developments will be packaged and entitled together.
BKF’s scope is limited to Civil Engineering services including grading, utility connections, stormwater management programming, fire access, earthwork, and erosion control. These will all be completed to a schematic design level suitable for planning submission and approval for entitlements.
This proposal assumes that public improvements along the project frontages will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals.
BASIS OF DESIGN
Our proposal is based on the following:
1. Concept Renderings by TEF Design, dated March 27th, 2025
2. 34-40 Soledad Street survey by BKF Engineers, dated April 17 th, 2024
3. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025 Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 162 989
SCOPE OF SERVICES
TASK 1: SCHEMATIC DESIGN/ENTITLEMENT DOCUMENTS AND SUPPORT
1. Utility Research: BKF will contact the City, California Water Service (Cal Water) and other utility companies that serve the site or have utilities within the adjacent streets. We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the existing topographic survey. BKF will also confirm any known (to the City and/or utility companies) deficiencies with the existing utilities serving the property and identify any planned upgrades that could impact the development.
2. Existing Conditions Review: BKF will review the existing site constraints and conditions. We will note any potential challenges to development to support the planning and permit processes.
3. Project Coordination: BKF will coordinate with the Architect and the design team regarding design concepts and electronic data exchange associated with the Schematic Design and Entitlement Phase. Planning documents will be based on the digital site plan and building footprints provided by the Architect.
4. Stormwater Programming: The site falls within the FEMA flood zone X. We will coordinate with the City, the Architect and the design team regarding design concepts and requirements related to the FEMA and City requirements for setting finished floor levels. BKF will work with the project architect to identify a preferred strategy to achieve local and state stormwater quality compliance. Stormwater treatment facilities will be conceptually programmed into the development and coordinated with the consultant team to confirm general feasibility. The City of Salinas’ stormwater treatment requirements are very restrictive compared to other jurisdictions. According to their latest stormwater development standards, our project will need to meet peak flow management and storm drain retention requirements that are typically not required in other Cities.
Some type of storm drain storage system will likely be required to retain the necessary volume of stormwater runoff, whether that be oversized treatment basins or an underground vault or similar. BKF will prepare preliminary calculations to meet these City requirements, including the calculations in the City’s threshold determination worksheet. We will also make recommendations regarding how to best meet the retention requirements.
5. Schematic Design/Entitlement Documents: BKF will prepare preliminary design documents as required for the City Planning Review process. We will be sure to prepare all civil-related items listed in the City’s submittal checklist. The following plans will be prepared for the planning submittal:
a. Cover Sheet – We will include information and notes relevant to the preliminary drawing set b. Existing Site Plan – topographic survey, existing site improvements, and record project boundary c. Preliminary Grading and Drainage Plan – preliminary building finish floor and site spot finish grade elevations, preliminary drainage facilities/utility services, FEMA flood zone limits and base flood elevation
d. Preliminary Utility Plan – showing new connections to the building, coordinated with the MEP consultant
e. Preliminary Stormwater Control Plan – BKF will prepare a stormwater control plan.
6. Preliminary Design Calculations: BKF will perform preliminary water quality C.3 calculations (i.e., impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) necessary to confirm the preliminary planning design proposed for Design Review. We will also calculate the preliminary earthwork quantities relative to the proposed grading plan. We will summarize these calculations on the preliminary drawings.
7. Meetings: BKF has budgeted up to a maximum of sixteen (16) combined staff hours to attend meetings and participate in conference calls during the planning and entitlement phase. Anticipated meetings include internal coordination, and City coordination. Attendance at formal hearings such as Planning Commission, City Council, would be considered as additional services and not part the scope and fee provided.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 163 990
8. Submittals: We have budgeted to provide one (1) formal submittal package to the Architect for initial submittal to the City and up to two (2) resubmittals to address City comments that do not result in a change to the site plan. We have not included a separate submittal to Cal Water in this scope because they typically do not require us to submit plans during entitlements. If a separate submittal to Cal Water is required, BKF can provide that as an additional service.
SCOPE QUALIFICATIONS AND ASSUMPTIONS
BKF Engineers' services are limited to those expressly set forth in the scope. We understand that BKF will have no other obligations or responsibilities for the project except as provided in this proposal letter, or as otherwise agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. Any participation in non-adversarial procedures, or other right to repair items, is considered as additional services. For the scope of work identified, we have assumed the following:
1) Basis of Design and Site Information
a) Topographic Survey: The survey completed by BKF in April 2024 will be utilized for our civil engineering design.
b) Title Report: A current title report for the property will be provided by the owner. c) Geotechnical Report: A geotechnical report for the project will be provided. At a minimum, this report should address the required paving structural sections, earthwork and compaction recommendations, soil bearing pressures, surcharge pressures, settlement issues, soil infiltration/percolation rates, groundwater levels, and corrosion recommendations.
d) Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on BKF's drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. Other utilities may be present that were not disclosed. BKF highly recommends that critical facilities be underground service alert (USA) located and potholed during design or prior to construction.
e) Potholing: Potholing services are not included in this proposal unless specifically identified. f) Existing Utility Capacities: Unless otherwise addressed, existing utilities have adequate capacity to serve the proposed improvements, that they are adjacent to the site frontage and do not require main extensions, and that utility system capacity studies are not required.
2) Responsibilities
a) Civil Engineering Scope Items: BKF's design tasks are limited to civil work outside of the structure(s) and utility connections 5-feet outside of the structure(s) including: site grading, non-structural concrete pavement, concrete sidewalks, concrete curbs and gutters, asphalt pavement, storm drainage, wastewater, and domestic water/fire water design. BKF will provide horizontal control for the building location relative to the project boundary.
b) Architect: The Architect will be responsible for the overall site plan including accessible routes of travel, details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures, fencing and walls. A site plan will be provided by the Architect prior to our beginning design. All work within the building (including any podium, porches, garages, or ramps) will be the Architect's scope of work. c) Site Dry Utilities: All electric, gas, communications, and lighting improvements will be designed by others, unless specifically included in the civil scope of work.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 164 991
d) Fire System: Certification of the fire protection system from the point of connection at the public water main to the building sprinkler system must be provided by a properly-licensed fire protection engineer or contractor.
e) Site Landscape/Irrigation: The landscape architect will provide landscape, irrigation design, and layout and details of walks, plazas, trails, entry monuments, walls, and/or fences. The architect and landscape architect will lead the design development efforts for the design, grading, and detailing of interior courtyards, plaza areas, hardscape and landscape areas.
f) Structural Details: Structural calculations, design, and details for such items as reinforced concrete slabs, foundations, pads, vaults, footings, ramps, stairs, sound/site walls, and/or retaining walls will be provided by others. This includes structural design and detailing for storm water treatment elements that retain ground, parking, or buildings foundations.
g) Mechanical, Electrical and Plumbing (MEP): All site HVAC, power, gas, communications, and low voltage improvements, and existing water pressures will be coordinated, designed, and documented by others. MEP will also provide preliminary fire service sizing based on the California Plumbing and Fire Code requirements and provide fire service lateral locations and sizes to BKF. h) Joint Trench Design: Services to the buildings, main extensions, and/or relocation of existing 'dry' utilities (gas, electric, communication, fiber, etc.) will be led by the joint trench/electrical designers unless otherwise contracted. Any utility relocation/abandonment required is assumed to be coordinated and processed by the Joint Trench Consultant. Dry utilities designed by the joint trench consultant will be shown for coordination purposes only on the civil plans.
i) Lighting Design & Photometric Analysis: Lighting design and photometric analysis for the site and public roadways will be provided by others.
j) Traffic Signal Design: Design or modification of traffic signals is not currently included in our scope of work.
BKF can provide these services if the City conditions these improvements to the project. k) Water Design: Proposal assumes that the project will require new water services for domestic, irrigation, and fire. We have not allocated budget to install public or private fire loops within the development or main extensions within the public right of way.
l) Mapping: We have not included time to prepare additional items not contained in the mapping scope of work. Additional mapping services such as subdivision maps, private easement documents, quit claims, ALTA's, right of way dedications, etc. not specifically listed in this proposal are not included. m) Cost Estimating: All cost estimating will be provided by a project estimator. BKF will review the cost estimates for general consistency with the plans.
n) Pump Stations: Pump station design (electrical, mechanical, plumbing, and sitework) is not included in the basic scope of services. We can provide pump station design service as an additional scope item at your request.
o) Earthwork: Due to the variability in soils properties, existing site conditions, foundation types and preparation, trench, imported material and other factors, no delineation of earthwork quantities or 'site balance' is implied with the scope of work. Any earthwork quantities generated are solely for bonding and permitting of the work with the local agency and must only be used as an approximate guide as to the actual earthwork and site balance.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 165 992
3) CEQA, Entitlement, and Off-Site Improvements/Studies a) CEQA/EIR Consulting: Some jurisdictions allow project sponsors to provide technical studies to support the CEQA document and review by the sponsor of the administrative draft document. We have not included time for assisting in this effort. Should this be requested, we can provide a separate scope to support this effort. b) Conditions of Approval: The proposal is based solely on the concept site plans provided by the project architect prior to the issuance of the Project Conditions of Approval. Once available, BKF will review the project conditions and identify any that require services not contained without our base proposal along with a fee required to provide those additional services
c) Off-Site Improvements: Off-site improvements are limited to designing new curb cuts along the project frontage and construction of new curb, gutter, sidewalk, and utility services to the public mains within the fronting public roads. If additional off-site improvements are subsequently required as a result of the planning entitlement or permitting process, we will notify you of the change in scope and provide an additional service request to cover the new scope. We have assumed that the minimal public improvements currently anticipated to support this development can be design and documented with the on-site improvement plans. 4) Meetings
Meetings: Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time requested beyond what we have budgeted is not included in this proposal. 5) Phasing, Delivery and Deliverables
a) Phasing: The project will be permitted and constructed in one phase and that construction phasing plan(s), or interim condition plans, will not be required for this project. Proposal does not include preparing and processing split construction permits for demolition, rough grading, backbone utilities, etc. b) Submittals: All submittals, and the coordination thereof, will be facilitated by the lead consultant and /or owner representative.
c) Permits: Unless otherwise specifically delineated in the scope of services, permit processing, applications, fees, and submittals to local, state, and federal agencies and utility purveyors will be provided by others. BKF will submit to the client delineated scope deliverables for client submission to governing agencies. d) Drawings: All drawings will be prepared in AutoCAD format. We will submit copies of all drawings in both electronic and paper format.
e) Building Information Modeling (BIM): We have not included time to convert civil 3D design or existing conditions AutoCAD files into BIM model files. We have assumed all conversions will be by the Architect.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 166 993
COMPENSATION
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:
Task Description Fee
1 Schematic Design/Entitlements Documents and Support $35,000 Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis.
For tasks requested by the owner or Architect not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule.
Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project. Please contact me at 650-482-6475 if you have any questions regarding our scope of services.
Respectfully,
BKF Engineers
Craig Smith, PE, QSD Jonathan Tang, PE
Project Manager Associate Principal
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 167 994
BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025
CLASSIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal in Charge $317.00
Senior Project Executive $294.00
Project Executive $287.00
Senior Project Manager | Senior Technical Manager $278.00 Project Manager | Technical Manager $273.00
Engineering Manager | Surveying Manager | Planning Manager $251.00
TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $233.00 Project Engineer | Project Surveyor | Project Planner $205.00 Design Engineer | Staff Surveyor | Staff Planner $179.00 BIM Specialist I, II, III $179.00 - $205.00 - $233.00
Technician I, II, III, IV, V $ $170.00 - $181.00 - $198.00 - $213.00 - $230.00 Drafter I, II, III, IV $133.00 - $146.00 - $158.00 - $175.00 Engineering Assistant | Surveying Assistant | Planning Assistant $111.00
FIELD SURVEYING
Survey Party Chief $233.00
Instrument Person $200.00
Survey Chainperson $150.00
Utility Locator I, II, III, IV $122.00 - $172.00 - $207.00 - $235.00 Apprentice I, II, III, IV $92.00 - $124.00 - $137.00 - $145.00
CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00
PROJECT ADMINISTRATION
Project Coordinator $149.00
Senior Project Assistant $128.00
Project Assistant $113.00
Clerical | Administrative Assistant $95.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts.
• The rates shown are subject to periodic increases, including January 1st of each year.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 168 995
BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 April 1, 2025
BKF No: 20250631
Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 37 Soledad Street, Salinas
Civil Engineering Proposal
Dear Ms. Moder:
BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the affordable housing residential project located at 37 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.
PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:
The project proposes to rehabilitate an existing National Register listed historic building, the Republic Café at 37 Soledad Street in Salinas. The project will construct additional stories above to create a local museum with affordable housing above.
This proposal assumes that public improvements along the project frontage will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals. These will all be completed to a preliminary level suitable for planning submission and approval for entitlements.
BASIS OF DESIGN
Our proposal is based on the following:
1. Concept Renderings by TEF Design, dated March 27th, 2025
2. 34-40 Soledad Street survey by BKF Engineers, dated April 17 th, 2024
3. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025 Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 169 996
SCOPE OF SERVICES
TASK 1: SCHEMATIC DESIGN/ENTITLEMENT DOCUMENTS AND SUPPORT
1. Utility Research: BKF will contact the City, California Water Service (Cal Water) and other utility companies that serve the site or have utilities within the adjacent streets. We will gather the available record drawings and/or block maps to depict the record location of the utilities superimposed onto the existing topographic survey. BKF will also confirm any known (to the City and/or utility companies) deficiencies with the existing utilities serving the property and identify any planned upgrades that could impact the development.
2. Existing Conditions Review: BKF will review the existing site constraints and conditions. We will note any potential challenges to development to support the planning and permit processes.
3. Project Coordination: BKF will coordinate with the Architect and the design team regarding design concepts and electronic data exchange associated with the Schematic Design and Entitlement Phase. Planning documents will be based on the digital site plan and building footprints provided by the Architect.
4. Stormwater Programming: The site falls within the FEMA flood zone X. We will coordinate with the City, the Architect and the design team regarding design concepts and requirements related to the FEMA and City requirements for setting finished floor levels. BKF will work with the project architect to identify a preferred strategy to achieve local and state stormwater quality compliance. Stormwater treatment facilities will be conceptually programmed into the development and coordinated with the consultant team to confirm general feasibility. The City of Salinas’ stormwater treatment requirements are very restrictive compared to other jurisdictions. According to their latest stormwater development standards, our project will need to meet peak flow management and storm drain retention requirements that are typically not required in other Cities.
Some type of storm drain storage system will likely be required to retain the necessary volume of stormwater runoff, whether that be oversized treatment basins or an underground vault or similar. BKF will prepare preliminary calculations to meet these City requirements, including the calculations in the City’s threshold determination worksheet. We will also make recommendations regarding how to best meet the retention requirements.
5. Schematic Design/Entitlement Documents: BKF will prepare preliminary design documents as required for the City Planning Review process. We will be sure to prepare all civil-related items listed in the City’s submittal checklist. The following plans will be prepared for the planning submittal:
a. Cover Sheet – We will include information and notes relevant to the preliminary drawing set b. Existing Site Plan – topographic survey, existing site improvements, and record project boundary c. Preliminary Grading and Drainage Plan – preliminary building finish floor and site spot finish grade elevations, preliminary drainage facilities/utility services, FEMA flood zone limits and base flood elevation
d. Preliminary Utility Plan – showing new connections to the building, coordinated with the MEP consultant
e. Preliminary Stormwater Control Plan – BKF will prepare a stormwater control plan.
6. Preliminary Design Calculations: BKF will perform preliminary water quality C.3 calculations (i.e., impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) necessary to confirm the preliminary planning design proposed for Design Review. We assume there will be no earthwork required for this site.
We will summarize these calculations on the preliminary drawings.
7. Meetings: BKF has budgeted up to a maximum of eight (8) combined staff hours to attend meetings and participate in conference calls during the planning and entitlement phase. Anticipated meetings include internal coordination, and City coordination. Attendance at formal hearings such as Planning Commission, City Council, would be considered as additional services and not part the scope and fee provided.
Docusign Envelope ID: 8FC79C5B-22E9-486D-B4BE-E4D2DCA9E299 170 997