Agenda packet — Salinas City Council, September 29, 2026 (part 2 of 3)

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND
CONSULTANT’S LEGAL NAME *
ATTACHMENT 3-SAMPLE AGREEMENT
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1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant................................................................................................ 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 7

14. Changes to Scope of Work. ................................................................................................. 7

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated........................................................................................................... 8

19. Independent Contractor........................................................................................................ 8

20. Integration and Entire Agreement........................................................................................ 9

21. Jurisdiction and Venue......................................................................................................... 9

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination.............................................................................................................. 10

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees.................................................................................................................. 10

28. Non-Exclusive Agreement................................................................................................. 10

29. Rights and Obligations Under Agreement......................................................................... 11

30. Licenses.............................................................................................................................. 11 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 143 354

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31. Counterparts....................................................................................................................... 11

32. Legal Representation. ........................................................................................................ 11

33. Joint Representation........................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11

36. Subject to Availability of Funds........................................................................................ 11

37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308)......................... 12

38. Electronic Execution of Agreement................................................................................... 12 Exhibit A- Insurance Requirements.............................................................................................. 14 Exhibit B- Scope of Service.......................................................................................................... 17 Exhibit C- Law Labor Requirements............................................................................................ 18 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 144 355

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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND CONSULTANT’S LEGAL NAME
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this ____ day of ______, 2026, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Consultant’s legal name, a [state legal organization and type of organization, ex…California corporation/limited liability company/dba/etc.] (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference. [Proposal issued by Consultant incorporated by reference and attached hereto, also at Exhibit B.]

2. Term; Completion Schedule. This Agreement shall commence on [June 30/August 4, 2026], and shall terminate on [to be determined], unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed [amount to be written in dollars ($##,###)].

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 145 356

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Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

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City may unilaterally change its representative upon notice to the Consultant. (D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Pursuant to the full language of California Civil Code §2782, design Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of design Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the design Consultant. The City agrees that in no event shall the cost to defend charged to the design Consultant exceed that professional’s proportionate percentage of fault.

This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

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Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

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Form: Professional Services Agreement v. March 2026
[Consultant’s Legal Name-TBD]
[June/August 2026]
[*Footnote 1: If consultant is a legal entity registered with the California Secretary of State staff can locate its legally registered name at https://www.sos.ca.gov/business-programs/business-entities] (1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder, including those incorporated by reference in Exhibit C.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

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20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
[City Manager or Department Director executing the contract] City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
[City Staff: Insert Notice Contact Information for Consultant including Title, Address, Email, and Phone # (in same format as (A) above)]
(C) The execution of any such notices by the [City Manager or Department Director executing the contract] shall be effective as to Consultant as if it were by resolution or order of Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 150 361

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24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

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29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

36. Subject to Availability of Funds. In the event that the City Council, or other governing body, fails to appropriate or budget sufficient funds for the continuation of this agreement, or should funds become unavailable for any other reason, the City reserves the right to terminate this agreement upon written notice. This termination shall be effective as of the last day of the Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 152 363

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37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308). Consultant hereby affirms and warrants that it has not contributed to the campaign of any elected or appointed City official an amount totaling more than $500 within twelve (12) months of the effective date of this Agreement, except as Consultant has disclosed within its Levine Act Disclosure Form submitted by Consultant to the City. Consultant agrees, that in the event it makes any contributions subject to the Levine Act’s disclosure requirements within twelve (12) months of the effective date of this Agreement, that it will file a Levine Act Disclosure Form (or Forms). Consultant acknowledges this duty of disclosure and that the City has made the Levine Act Disclosure Form(s) readily available on the City’s public internet site under Your Government / Transparency section for Consultant’s continuous compliance.

38. Electronic Execution of Agreement. The words “execution,” “signed,” “signature,” and words of like import in this Agreement and shall be deemed to include electronic signatures or electronic records (including, without limitation, DocuSign and AdobeSign), each of which shall be of the same legal effect, validity, enforceability, and admissibility as a handwritten signature.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
René Mendez, City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT
___________________________________
By (Printed Name): ___________________
Its (Title): ___________________________
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MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

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Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

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4. A copy of the claims reporting requirements must be submitted to the City for review.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

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Penalties for violations may be applied by the DIR pursuant to the Labor Code §1813 and §1815. The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fines, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages as determined pursuant to Labor Code §1720, and hereby agrees to, §§1771-1774; to employ apprentices pursuant to Labor Code §1777.5 etseq., and/or to comply with the other applicable provisions of Labor Code §1720 etseq., §§1771- 1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work. This indemnification section shall survive the expiration of the Term.

The Federal and State Labor Law requirements applicable to the Agreement are composed of, but not limited, to the following items:

1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all workers employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784. The prevailing rates are those issued as wage determinations by the DIR, for each craft, classification and type of work. The current wage rate information can be found at the DIR’s website at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.

Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.

2. Apprentices: Contractor and subcontractors shall employ registered apprentices on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work. Additionally, all contractors are required to request registered apprentices (DAS 142 form).

Penalties for failure to pay prevailing wages (for non-exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.

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3. Certified Payroll Records: All contractors, including subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additionally, all contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database
(https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp). Penalties apply to Contractor and any Subcontractors for failure to do so under Labor Code §1777.

4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.

In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are required to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.

6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement. Posters may be printed from the DIR’s website at: http://www.dir.ca.gov/wpnodb.html.

7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”):

Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.

8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracting “kickbacks” from employee wages pursuant to Labor Code §1778.

9. Acceptance of Fees Prohibited: Contractors and subcontractors are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.

10. Unfair Competition Prohibited: Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.

11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.

12. OSHA: Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-431, Version: 1
FY 26-27 Homeless Services Funding Agreements for the Rental Assistance Program Approve a Resolution authorizing the City Manager to execute a Homeless Services Funding Agreement with the Monterey County Office of Education for the administration of the Rental Assistance Program in an amount not to exceed $300,000, and execute an amendment to a Homeless Services Funding Agreement No. 26GF03 with the Eden Council for Hope and Opportunity for the administration of the Rental Assistance Program to increase the funding by $100,000 for an amount not to exceed $200,000 for FY 26-27, funded through General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney.

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COUNCIL STAFF REPORT
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DATE: SEPTEMBER 29, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ORLANDO REYES, ASSISTANT DIRECTOR
BY: KAYSHLA LOPEZ, HOMELESS SERVICES MANAGER
TITLE: FY 26-27 HOMELESS SERVICES FUNDING AGREEMENTS FOR

THE RENTAL ASSISTANCE PROGRAM
RECOMMENDED MOTION:

A motion to approve two Resolutions authorizing:

1. the City Manager to execute a Homeless Services Funding Agreement with the Monterey County Office of Education for the administration of the Rental Assistance Program in an amount not to exceed $300,000, funded through General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney; and

2. the City Manager to execute an amendment to a Homeless Services Funding Agreement No. 26GF03 with the Eden Council for Hope and Opportunity for the administration of the Rental Assistance Program to increase the funding by $100,000 for an amount not to exceed $200,000 for FY 26-27, funded through General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney.

EXECUTIVE SUMMARY:

The Community Development Department (CDD) seeks authorization to enter into a funding Agreement with Monterey County Office of Education (MCOE) and amend the existing agreement with Eden Council for Hope and Opportunity (ECHO) for the Fiscal Year 2026-2027. These agreements will continue to support homelessness prevention, housing stabilization, and eviction prevention services for Salinas residents during FY 2026-27. Collectively, the programs are expected to serve a minimum of 115 households and 272 individuals. Actual assistance amounts may vary based on household need.

BACKGROUND:

On December 2, 2025, the Salinas City Council authorized the Community Development Department (CDD) to launch the Pilot Rental Assistance Program (RAP) to prevent homelessness through short-term rental assistance, housing stabilization services, and eviction prevention interventions such as fair housing, tenant rights education, housing counseling, landlord 162
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engagement, and community outreach to create a comprehensive homelessness prevention model that addresses both immediate housing crises and long-term housing stability.

The Salinas Outreach and Response Team (SORT) led the development and initial implementation of the pilot establishing the program’s eligibility criteria, application and documentation requirements, and procedures for issuing rental assistance. SORT provided technical assistance and program guidance to the MCOE and ECHO to support implementation of the RAP model across partner agencies. Contracting with community partners expanded the City’s service capacity and enabled the City to promptly respond to an increasing number of requests for support with housing and homelessness.

Rental Assistance Program
In FY 2025-26 the Pilot Rental Assistance Program assisted 257 households, including 203 families and 54 single-adult households surpassing the program goal of 138 households by 119 or approximately 86%. A total of 517 individuals were served through the program. Among households that received rental assistance, 96.9% remained housed following assistance, demonstrating a high rate of housing retention. Applications were processed in an average of 10 days, supporting timely intervention for households at risk of losing their housing. Programming outcomes demonstrated significant demand for homelessness prevention services within the City of Salinas. These outcomes are illustrated in Table 1 below.

Table 1. FY 2025-26 Pilot Rental Assistance Outcomes
January 2026 – June 2026
Agency Funding
Source Allocation Expenditures to Date
%
Spent
Household
Goal
# of
Households
Served
#of
individuals
served
MCOE
Family
Homeless
Challenge
(FHC)
$250,000 $210,661 84% N/A 40 194
ECHO General
Fund $98,337 $76,075 77% N/A 19 19
Salinas
Outreach and
Response
Team
(SORT)*
General
Fund $401,663 $247,426 62% N/A 35 35
FHC $500,000 $302,117 60% N/A 163 269
Total $1,250,000 $836,280 67% 138 257 517
The City of Salinas has highlighted the effectiveness of targeted rental assistance in preventing displacement and reducing entries into homelessness. Based on program performance and community needs, City Council allocated $500,000 in General Funds through the Biennial Budget process on June 16, 2026, through Resolution No. 2026-098, to continue the RAP through FY 2026-27. Staff recommend continued investment in homelessness prevention services through partnerships with MCOE and ECHO during FY 2026-27.
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Monterey County Office of Education
The MCOE Connections Program was established in 2025 to provide wraparound services and housing stabilization assistance to vulnerable families experiencing homelessness within Monterey County school districts. City funding supports a two-pronged approach focused on preventing and addressing family homelessness among students residing in the City of Salinas.

Through prevention and emergency stabilization services, the program seeks to reduce the number of homeless students and support families in maintaining or regaining stable housing.

Following the Biennial Budget adoption in June 2026, staff identified an additional $200,000 in Family Homeless Challenge (FHC) grant funding available for rental assistance. Because the FHC funds must be expended by September 30, 2026, staff prioritized use of the time-limited grant funds before General Fund dollars. For Fiscal Year 2026-27, the City intends to provide an additional $300,000 in General Fund appropriations, bringing the City’s total funding commitment to the Rental Assistance Program through the MCOE Connections Program to $500,000. City Council authorization is required because the cumulative value of the agreements with MCOE exceeds the City Manager’s contracting authority. MCOE was selected due to its established relationships with the Salinas Outreach and Response Team, Continuum of Care participation, and its integration into school districts, and its ability to identify and assist families experiencing homelessness through the McKinney-Vento Program. Table 2 below outlines funding source, eligible use, allocation amount and MCOE rental assistance goals for FY 2026-27.

Table 2. MCOE Pilot Rental Assistance Goals
FY 2026-27
Agreement
Status Funding Source Eligible Use Allocation Household Served Individuals
Served
Executed
Family
Homeless
Challenge
(FHC)
Rental
Assistance $200,000 30 87
Pending Council
Approval
General Fund
Rental
Assistance $245,000 35 105
EHP $20,000 15 45
Program
Admin $35,000 NA NA
Total $500,000 80 237
The FY 2026-27 agreement with MCOE using General Funds includes the following performance metrics:

1. Homelessness Prevention Assistance – $245,000: Provide short-term rental assistance to a minimum of 35 Households with children at immediate risk of homelessness due to temporary financial hardship, representing approximately 105 persons based on an 164
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assumed three-person household. The performance target is based on an estimated average assistance amount of approximately $7,000.00 per Household.

2. Emergency Hotel Assistance - $20,000: Provide temporary emergency hotel assistance to up to 15 households with children experiencing immediate homelessness following an eviction and who have no safe or appropriate alternative housing options.

3. Program Administration – $35,000: Provide funding for eligible indirect costs associated with the administration and implementation of the Connections Program.

Eden Council for Hope and Opportunity
ECHO has been a subrecipient of the City Community Development Block Grant (CDBG) since 2021 providing Fair Housing and Tenant and Landlord Mediation Services to Salinas residents. In FY 2025-26, ECHO expanded their scope in Salinas to support the City’s Rental Assistance Program (RAP) in collaboration with SORT. ECHO provides rental counseling and housing stabilization services that complement direct financial assistance by addressing underlying housing barriers that may otherwise result in displacement or homelessness.

ECHO has also partnered with the City to expand community education and outreach regarding housing rights. During calendar year 2026, ECHO and City staff have been providing Housing Rights Workshops and community presentations through Salinas to educate landlords and tenants regarding rental registration requirements, rent stabilization, petition procedures, allowable rent increases and fair housing protections. Outreach included community discussions in Council Districts 1, 2, and 3, as well as engagement though CBDIO, LULAC, National Night Out, El Puente School, the Rotary Club, City Hall, and other Community events. These efforts are supplemented by individual assistance provided through telephone consultations, email correspondence, and in-person customer service. On July 1, 2026, the City entered into agreement No. 26CDBG01 in the amount of $100,000 in CDBG Funding to continue ECHO’s provision of Fair Housing and Tenant and Landlord Mediation Services to Salinas residents. For FY 2026-27, the City has entered into two separate agreements with ECHO for Rental Assistance.

On July 1, 2026, the City executed Agreement No. 26FHC03, with an end term of September 30, 2026, in an amount of $28,368.22 to continue administration of rental assistance in line with the FHC grant expenditure timeline. Additionally, the City entered into agreement No. 26GF03 in an amount of $100,000 from General Funds to administer and provide rental assistance. The City intends to increase agreement No. 26GF03 from $100,000 to $200,000 in General Fund appropriations to augment the services ECHO provides through the Rental Assistance Program.

Table 3 below outlines funding source, eligible use, allocation amount and ECHO’s rental assistance goals for FY 2026-27.
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Table 3. ECHO Pilot Rental Assistance Goals
FY 2026-27
Agreement
Status Funding Source Eligible Use Allocation Household Served Individuals
Served
Executed
Family
Homeless
Challenge
(FHC)
Program Admin $28,368 NA NA
Executed General Fund Rental Assistance $100,000 35 35
Pending
Council
Approval
General Fund
Rental Assistance $50,000
Program Admin $50,000 NA NA
Total $228,368 35 35
Agreement No. 26GF03 with ECHO will include the following performance metrics:

1. Homelessness Prevention Assistance – $150,000: Provide short-term rental assistance to a minimum of 35 Households without minor children at immediate risk of homelessness due to temporary financial hardship. The performance target is based on an estimated average assistance amount of approximately $4,259 per Household.

2. Program Administration – $50,000: Provide funding for eligible staffing costs associated with the administration and implementation of the Rental Assistance Program.

Draft funding agreements and amendments for FY 2026-27 are attached to this staff report. Under the terms of the agreement, compensation will be provided as described in Exhibit B of each agreement. Any additional agreements for future scope of work will be negotiated and then executed following Fiscal Year.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.
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STRATEGIC PLAN INITIATIVE:

The proposed Funding Agreements directly support the Salinas City Council 2025-2028 strategic goals under Housing. These partnerships advance the City's goal to promote housing stability and supportive services for unsheltered residents and reinforce the City's commitment to promoting equitable access to essential services.

DEPARTMENTAL COORDINATION:

Preparation of this agenda item was led by the Community Development Department (CDD), Housing Division in consultation with the City Manager’s and City Attorney’s office.

FISCAL AND SUSTAINABILITY IMPACT:

The funding for the Rental Assistance Programs in the amount of $400,000 for MCOE & ECHO is appropriated in the FY 2026-27 operating budget.

Fund General Ledger Number
(Operating/CIP) General Ledger Account Name
Remaining
Budget
Appropriation
Amount
Requested
1000 80.8005-69.1650 Financial Assistance Rental Assistance $100,000 $100,000 1000 80.8005-69.1461 Monterey County Office of Education $300,000 $300,000 ATTACHMENTS:

1. Resolution – MCOE Connections Program

2. MCOE - Homeless Services Funding Agreement

3. Resolution – ECHO Rental Assistance Program

4. ECHO – Amendment to Agreement No. 26GF03
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RESOLUTION NO.

A RESOLUTION OF THE SALINAS CITY COUNCIL AUTHORIZING
FISCAL YEAR 2026-27 HOMELESS SERVICES FUNDING AGREEMENT BETWEEN

THE CITY OF SALINAS AND MONTEREY COUNTY OFFICE OF EDUCATION FOR

ADMINISTRATION OF THE RENTAL ASSISTANCE PROGRAM THROUGH THE

CONNECTIONS PROGRAM
WHEREAS, on June 16, 2026, the Salinas City Council allocated $500,000 in General Funds through the Bi-Annual Budget process, through Resolution No. 2026-098, to continue the Rental Assistance Program through FY 2026-27 to prevent homelessness through short-term rental assistance and housing stabilization services; and
WHEREAS, the City of Salinas (“City”) supports homelessness prevention, housing stabilization, and eviction prevention efforts for Salinas residents through partnerships with local agencies and service providers; and
WHEREAS, the City previously entered into an agreement with Monterey County Office of Education (MCOE), effective July 1, 2026, utilizing $200,000 in Family Homelessness Challenge funding to provide rental assistance services through the Connections Rental Assistance Program; and
WHEREAS, the City desires to provide additional funding to MCOE to expand the availability of rental assistance to eligible Salinas households during Fiscal Year 2026-27; and WHEREAS, the proposed Homeless Services Funding Agreement will provide MCOE with a total compensation amount not to exceed $300,000 in General Fund appropriations for administration of the Connections Rental Assistance Program; and WHEREAS, City Council authorization is required because the cumulative value of agreements with MCOE exceeds the City Manager’s contracting authority.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to execute a Homeless Services Funding Agreement with the Monterey County Office of Education for the administration of the Rental Assistance Program in an amount not to exceed $300,000, funded through FY 2026-27 General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney.

PASSED AND APPROVED this 29th day of September 2026, by the following vote:
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AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
169
Revised: April 21, 2026
FISCAL YEAR 2026-27

HOMELESS SERVICES FUNDING

AGREEMENT BETWEEN

THE CITY OF SALINAS
AND

MONTEREY COUNTY OFFICE OF

EDUCATION
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This is an official document.

Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.

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i
FISCAL YEAR 2026-2027

HOMELESS SERVICES FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS
AND

MONTEREY COUNTY OFFICE OF EDUCATION
Agreement Number: 26GF04
Contents
PART I - AGREEMENT ............................................................................................................3 Section 1. Definitions (as used in this Agreement).......................................................................3 Section 2. Use of Funds Components..........................................................................................4 Section 3. Scope of Program .......................................................................................................4 Section 4. Term...........................................................................................................................4 Section 5. Compensation.............................................................................................................5 Section 6. Billing ........................................................................................................................5 Section 7. Compliance.................................................................................................................5 Section 8. Monitoring..................................................................................................................6 Section 9. Reporting Requirements: ............................................................................................6 Section 10. Record Retention ......................................................................................................6 Section 11: Indemnification and Hold Harmless..........................................................................7 Section 12. Insurance. .................................................................................................................7 Section 13. Subcontracts .............................................................................................................7 Section 14. Section Special Risks or Circumstances....................................................................7 Section 16. Notices .....................................................................................................................7 Section 17. Termination. .............................................................................................................8 Section 18. Compliance with Laws, Rules, and Regulations........................................................8 Section 19. Exhibits Incorporated................................................................................................9 Section 20. Independent Contractor.............................................................................................9 Section 21. Nondiscrimination. ...................................................................................................9 Section 23. Headings...................................................................................................................9 Section 24. Attorney Fees............................................................................................................9 Section 25. Licenses....................................................................................................................9 Section 26. Counterparts ...........................................................................................................10 Section 27. Legal Representation ..............................................................................................10 Section 28. Joint Representation................................................................................................10 Section 29. Warranty of Authority.............................................................................................10 Section 30. No Waiver of Rights...............................................................................................10 Section 31. Subject to Availability of Funds..............................................................................10 Section 32. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308).................10 Section 33. Electronic Execution of Agreement.........................................................................11 EXHIBIT A – INSURANCE REQUIREMENTS......................................................................13 EXHIBIT B –SCOPE OF WORK .............................................................................................15 Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 172 250
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EXHIBIT C – BUDGET..........................................................................................................15 Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 173 251
3 FISCAL YEAR 2026-27

HOMELESS SERVICES FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS
AND

MONTERY COUNTY OFFICE OF EDUCATION
Funding Source: General Fund
Agreement Number: 26GF04
This Homeless Services Contractor Agreement (“Agreement”) is made and entered into this 1 st
day of July, 2026, by and between the City of Salinas, a charter city and municipal corporation, ("City"), and, Monterey County Office of Education, a California public educational agency corporation, (hereinafter referred to as "(Contractor)”

RECITALS
WHEREAS, on June 16, 2026, the Salinas City Council adopted Resolution No. 2026-098 (N.C.S.), to resume the Rental Assistance Program (RAP) to prevent homelessness through shortterm rental assistance and housing stabilization services; and WHEREAS, the City has allocated General Fund resources to support RAP implementation and homelessness prevention activities; and WHEREAS, the City desires to fund Monterey County Office of Education a California non-profit corporation, (“Subrecipient”) to assist in the administration and delivery of RAP services consistent with the City Council-approved RAP Guidelines NOW, THEREFORE, in consideration of mutual covenants and agreements contained herein, the parties hereto agree as follows:

PART I - AGREEMENT
Section 1. Definitions (as used in this Agreement)
Except as otherwise defined herein, terms used in this Agreement shall be interpreted in accordance with the City Council-approved Rental Assistance Program Guidelines.

A. General Funds – Funds appropriated by the City of Salinas for the purpose of supporting homelessness prevention and housing stabilization activities under the Pilot Rental Assistance Program.

B. Rental Assistance Program (RAP)– A homelessness prevention program established by the City of Salinas that provides rental assistance, housing stabilization services, landlord engagement, tenant counseling, and related activities designed to prevent eviction and housing displacement in accordance with the City Council-approved RAP Guidelines.

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4 C. Contractor – means the Monterey County of Education, a California non-profit corporation, responsible for carrying out the activities funded under this Agreement.

Section 2. Use of Funds Components
All funds must be used exclusively for Homeless Prevention purposes consistent with the approved City Council RAP Guidelines.

Table 1: Eligibility Criteria
Target Population City of Salinas residents facing eviction Eligibility Criteria
First time recipient of homeless prevention from the City of Salinas, A valid (6 or 12)-month lease, 3-day notice to pay or quit, 120% or less AMI, no more than 3 months behind in rent, and cannot be receiving subsidized support through another program.

Type of Assistance Eviction Prevention
Assistance Amount No more than 3 months of rent, up to $9,000.

Duration of Assistance One time assistance
Application Intake
Window First Come First Serve
Prohibition on Ineligible Uses
Funds may not be used for activities unrelated to rental assistance or for general government operations. Any use of funds inconsistent with RAP guidelines. shall be subject to repayment.

Section 3. Scope of Program
The Contractor shall perform the Activities described in this Agreement in accordance with its FY 2026–2027Scope of Work, attached hereto as Exhibit B, is hereby incorporated by reference and made a part of this Agreement. In addition, any approved amendments or addenda thereto, which are maintained on file with the City of Salinas, Community Development Department – Housing Division.

All Activities shall be carried out in compliance with the City Council approved RAP Guidelines, and applicable State and local laws. Contractor may contract with one or more contractors to perform all or a portion of the Scope of Work, provided that Contractor remains fully responsible for compliance with the terms of this Agreement and all applicable City policies, RAP Guidelines, and State and local laws.

Section 4. Term
This Agreement shall commence on July 1, 2026, and shall terminate on June 30, 2027, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.

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5 Section 5. Compensation
The total compensation payable to the Contractor under this Agreement shall not exceed ThreeHundred Thousand Dollars ($300,000,000). All expenditures must be consistent with the approved budget (Exhibit C) and Scope of Work (Exhibit B).

Section 6. Billing
City may provide an advance payment of up to Three Thousand Dollars ($300,000) upon execution of this Agreement and submission of an invoice by the Contractor. Contractor shall utilize advanced funds solely for eligible rental assistance activities conducted in accordance with the City Council-approved Pilot Rental Assistance Program (RAP) Guidelines.

All records relating to expenditures under this Agreement shall be maintained by the Contractor Contractor and made available to the City upon request for monitoring, audit, or compliance review. Any funds not expended for eligible rental assistance activities by June 30, 2027, shall be returned to the City within thirty (30) days following written notification by the City.

Fund Requests:

All costs must be supported by invoices, receipts, contracts, vouchers, or other documentation sufficient to establish the nature, allowability, and reasonableness of the expenditure. Such records shall be maintained in accordance with applicable record retention requirements and made available to the City upon request.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Contractor Contractor submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Contractor Contractor until thirty (30) days after a correct and complying invoice has been submitted by Contractor. The City shall process undisputed portion immediately.

Budget Modifications:

The Contractor Contractor may request revisions to line items within the approved Budget (Exhibit B) by submitting an electronic “Budget Modification Request” through the CDS platform at www.citydataservices.net
Any modification is subject to review and approval by the Homeless Services Manager, which approval shall not be unreasonably withheld, conditioned or delayed, in order to ensure the City meets the program funding requirements. Any budget revision executed shall not authorize the total compensation to be paid under this Agreement, as so modified, to exceed the amount shown above in Section 4.

Section 7. Compliance
By executing this Agreement, Contractor further agrees and represents to City that the Contractor possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Contractor to do and perform Contractor work. The Contractor shall carry out all activities funded under this Agreement in compliance with the City Council-approved RAP Guidelines and all applicable federal, state, and local laws and regulations.

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6 Section 8. Monitoring.

The City may monitor the Contractor on a regular and risk-based basis to evaluate program performance, financial management, and compliance with this Agreement.

Substandard performance includes, without limitation: failure to meet performance goals, inadequate service delivery; untimely or incomplete reporting; or failure to comply with the terms of this Agreement or applicable requirements.

Upon written notice from the City, Contractor shall cure any identified deficiencies within the within the timeframe specified by the City, which shall not be less than thirty (30) days. Failure to cure may result in remedies under
Section 9. Reporting Requirements:

The Contractor shall submit monthly activity and expenses in a form determined by City, so that City may meet its record keeping and reporting requirements. These reports shall be due by the 10th day of each month and will reflect the prior month's activities. Such Activity Reports shall be completed on the City Data Services (CDS) website at www.citydataservices.net. Should the 10th fall on a weekend or holiday, the contractor is responsible to provided their report prior to the weekend or holiday.

As required by City, Contractor shall maintain adequate records to support the reported statistics regarding beneficiary characteristics and services provided. Such records shall be made available for inspection by City, and designated agents thereof upon request as specified in 24 CFR Part 576.103 and 576.105. Subrecipient shall maintain all records required by the regulations specified in 24 CFR Part 576.500, and those are pertinent to the activities funded under this agreement; including, but not limited to:
a. Financial records compliant with 24 CFR 576.500(u) and Uniform Guidance under 2 CFR Part 200, adhering to required federal accounting principles, maintaining internal controls, and retaining source documentation for all costs incurred; b. Records demonstrating client eligibility for services provided (including client name, address, income, or other basis for determining eligibility, and description of services provided) per 24 CFR Part 500;
c. The Annual Program Narrative Report due July 10, 2027, incorporating data on the prior year's activities; and
d. Quarterly performance reports generated from the Homeless Management Information System (HMIS), alongside final activity and expense reporting submitted via HMISCAPER in PDF format at the conclusion of the fiscal year.

At the end of each Fiscal Year, the Contractor shall submit a final performance report summarizing services provided and outcomes achieved
Section 10. Record Retention
Contractor shall retain all records specified under this Agreement for a period of five (5) years after the expenditures of all funds from the grant under which the last program participant was served.

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7 Section 11: Indemnification and Hold Harmless
Subrecipients shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Subrecipients performance of work hereunder, including the performance of work of any of Subrecipients subcontractors or agents, or Subrecipient’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

Section 12. Insurance.

Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

Section 13. Subcontracts
Contractor shall require and verify that all sub-subrecipients and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Section 14. Section Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Section 15. Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Section 16. Notices
Any notices under this Agreement shall be sent to the parties by personal delivery, by facsimile, or by certified mail, return receipt requested, postage prepared in the United States Postal Service at the addresses set forth below. Notice shall be deemed effective upon delivery or transmission if delivered or sent by facsimile and on the third (3rd) day after mailing. The parties designate the following names, titles, addresses, and telephone numbers:

City:

Community Development Director
City of Salinas
Community Development Department-Housing Division
65 W. Alisal Street, 2nd Floor
Salinas, California 93901
Telephone: 831-775-4239
Subrecipient:

Chief Business Officer
Monterey County Office of Education
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8 901 Blanco Circle Hayward, CA 94541
Telephone: 831-373-2955
Section 17. Termination.
(A) City shall have the authority to terminate this Agreement, upon 30 days written notice to Subrecipient, as follows:
(1) If in the City’s opinion the conduct of the Contractor is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Contractor shall be entitled to payment of such amount as fairly compensates Contractor for all work satisfactorily performed up to the date of termination based upon the Subrecipient’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Subrecipient’s default, City shall deduct from the amount due Contractor the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Contractor are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another Subrecipient(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Contractor hereunder, Contractor shall pay City the full amount of such expense.
(C) In the event that this Agreement is terminated by City for any reason, Contractor shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Subrecipients delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Contractor provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

Section 18. Compliance with Laws, Rules, and Regulations Services performed by Contractor pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

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9 Section 19. Exhibits Incorporated.

All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

Section 20. Independent Contractor.

It is expressly understood and agreed by both parties that Subrecipient, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Contractor expressly warrants not to represent, at any time or in any manner, that Contractor is an employee or servant of the City.

Section 21. Nondiscrimination.

During the performance of this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

Section 22. Conflict of Interest.

Contractor warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Contractor further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Contractor shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Contractor further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Contractor as the result of Subrecipients performance of the work or services pursuant to the terms of this Agreement.

Section 23. Headings.

The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

Section 24. Attorney Fees
In case suit shall be brought to interpret or enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorney fees in addition to such costs as may be allowed by the court.

If awarded, City's attorneys' fees shall be calculated at the market rate.

Section 25. Licenses.

If a license of any kind, which term is intended to include evidence of registration, is required of Subrecipient, its representatives, agents or subcontractors by federal, state or local law, Contractor Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 180 258
10 warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

Section 26. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

Section 27. Legal Representation
Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

Section 28. Joint Representation
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

Section 29. Warranty of Authority
Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

Section 30. No Waiver of Rights
Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

Section 31. Subject to Availability of Funds.

In the event that the City Council, or other governing body, fails to appropriate or budget sufficient funds for the continuation of this agreement, or should funds become unavailable for any other reason, the City reserves the right to terminate this agreement upon written notice. This termination shall be effective as of the last day of the fiscal year for which funds were appropriated. Upon such termination, the Contractor will be limited to compensation for satisfactory services rendered up to the termination date.

Section 32. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308).

Contractor hereby affirms and warrants that it has not contributed to the campaign of any elected or appointed City official an amount totaling more than $500 within twelve (12) months of the Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 181 259
11 effective date of this Agreement, except as Contractor has disclosed within its Levine Act Disclosure Form submitted by Contractor to the City. Contractor agrees, that in the event it makes any contributions subject to the Levine Act’s disclosure requirements within twelve (12) months of the effective date of this Agreement, that it will file a Levine Act Disclosure Form (or Forms).

Contractor acknowledges this duty of disclosure and that the City has made the Levine Act Disclosure Form(s) readily available on the City’s public internet site under Your Government / Transparency section for Subrecipient’s continuous compliance.

Section 33. Electronic Execution of Agreement.

The words “execution,” “signed,” “signature,” and words of like import in this Agreement and shall be deemed to include electronic signatures or electronic records (including, without limitation, DocuSign and AdobeSign), each of which shall be of the same legal effect, validity, enforceability, and admissibility as a handwritten signature.

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 182 260
12 IN WITNESS WHEREOF, as authorized representatives of the CITY OF SALINAS and MONTEREY COUNTY OFFICE OF EDUCATION, a California public educational agency , have executed this Agreement.

City of Salinas Contractor :

By: By:

René Mendez, City Manager
Dr. Colleen Stanley, Chief Business
Officer Executive Director
APPROVED AS TO FORM:

By:

Rhonda Combs, City Attorney
Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 183 261
13 EXHIBIT A – INSURANCE REQUIREMENTS
Insurance Requirements
Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 184 262
14 Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Subrecipient’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Maintenance of Insurance
Maintenance of insurance by Subrecipients as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 185 263
15 EXHIBIT B –SCOPE OF WORK
The FY 2026-27 agreement with MCOE using General Funds includes the following performance metrics:
• Homelessness Prevention Assistance – Provide short-term rental assistance to a minimum of 27 Households with children at immediate risk of homelessness due to temporary financial hardship. The performance target is based on an estimated average assistance amount of approximately $9,000.00 per Household. • Emergency Hotel Assistance - Provide temporary emergency hotel assistance to up to 15 households with children experiencing immediate homelessness following an eviction and who have no safe or appropriate alternative housing options. • Indirect Costs –Provide funding for eligible indirect costs associated with the administration and implementation of the Connections Program.

Eligibility Criteria
To qualify for Homelessness Prevention Assistance, students and families must meet the following requirements:

1. Families must be Salinas City residents

2. The student must be enrolled in and attending the following public preschool, elementary, middle, or high school Districts.

Expected Outcomes
The Connections Program anticipates the following outcomes through implementation of this initiative:
• Reduction in student homelessness within the City of Salinas • Increased housing stability for families experiencing financial hardship • Improved school attendance and educational continuity • Increased family engagement with supportive services
• Enhanced data collection regarding housing stability and student outcomes By combining prevention services with emergency stabilization support, the program aims to interrupt the cycle of homelessness and provide students with the stability necessary for academic success and long-term well-being
Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 186 264
16 EXHIBIT C – BUDGET
· Homeless Prevention Assistance – $245,000
· Emergency Hotel Assistance - $20,000
· Indirect Costs - $35,000
Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 187 265
Page | 1
RESOLUTION NO.

A RESOLUTION OF THE SALINAS CITY COUNCIL AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2026-27 HOMELESS SERVICES FUNDING AGREEMENT NO. 26GF03 BETWEEN THE CITY OF SALINAS AND EDEN

COUNCIL FOR HOPE AND OPPORTUNITY FOR ADMINISTRATION OF THE

RENTAL ASSISTANCE PROGRAM
WHEREAS, on June 16, 2026, the Salinas City Council allocated $500,000 in General Funds through the Bi-Annual Budget process, through Resolution No. 2026-098, to continue the Rental Assistance Program through FY 2026-27 to prevent homelessness through short-term rental assistance and housing stabilization services; and
WHEREAS, the City of Salinas (“City”) supports homelessness prevention, housing stabilization, and eviction prevention efforts for Salinas residents through partnerships with local agencies and service providers; and
WHEREAS, the City previously entered into three separate agreements with Eden Council for Hope and Opportunity (ECHO); and
WHEREAS, the City entered into agreement No. 26CDBG01, effective July 1, 2026 through June 30, 2027, utilizing $100,000 in Community Development Block Grant (CDBG) funding to continue the Fair Housing and Tenant Landlord Services; and WHEREAS, the City entered into agreement No. 26FHC03, effective July 1, 2026 through September 30, 2026, utilizing $28,368.22 in Family Homeless Challenge funding to provide staffing support for the eviction prevention services through the Rental Assistance Program (RAP); and
WHEREAS, the City previously entered into agreement No. 26GF03 with ECHO, effective July 1, 2026, utilizing $100,000 in General Fund appropriations to provide eviction prevention services through RAP; and
WHEREAS, the City desires to amend the agreement to provide additional funding to ECHO to expand the availability of rental assistance and support associated program costs for eligible Salinas households during Fiscal Year 2026–27; and; WHEREAS, the proposed Homeless Services Funding Agreement Amendment will provide ECHO with additional funding in the amount of $100,000 for a total compensation amount not to exceed $200,000 in General Fund appropriations for administration of RAP; and WHEREAS, City Council authorization is required because the cumulative value of agreements with ECHO exceeds the City Manager’s contracting authority.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager to execute an amendment to a Homeless Services Funding Amendment No. 26GF03 with the Eden Council For Hope And Opportunity for administration for the administration of the Rental Assistance Program to increase the funding by $100,000 for an 188
Page | 2
amount not to exceed $200,000, funded through FY 2026-27 General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney.

PASSED AND APPROVED this 29th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
189

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025
AGREEMENT —AMENDMENT NO. 1 TO

HOMELESS SERVICES FUNDING AGREEMENT BETWEEN CITY OF SALINAS AND

EDEN COUNCIL FOR HOPE AND OPPORTUNIITY
Agreement No. 26GF03
This Amendment No. 1 to the Homeless Services Funding Agreement (the “Amendment”) is entered into this 29th day of September 2026, by and between the City of Salinas, a California charter city and municipal corporation (the “City”) and Eden Council For Hope and Opportunity, a California non-profit corporation (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into a Homeless Services Funding Agreement effective July 1, 2026, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement to provide additional funding in the amount of $100,000 to ECHO to expand the availability of rental assistance and support associated program costs for eligible Salinas households during Fiscal Year 2026–27; and NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. Section 5 of the Agreement Is hereby amended in its entirety to read as follows:

The total compensation payable to the Contractor under this Agreement shall not exceed Two Hundred Thousand Dollars ($200,000). All expenditures must be consistent with the approved budget (Exhibit C) and Scope of Work (Exhibit B).

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:

Docusign Envelope ID: 335E5B87-23E4-88A6-83D7-612C7587F702 190 246

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
Eden Council for Hope and Opportunity
____________________________________
Printed name: Christina M. Soto
Title: Executive Director
Docusign Envelope ID: 335E5B87-23E4-88A6-83D7-612C7587F702 191 247
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-432, Version: 1
Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers, Inc) Approve a Resolution authorizing the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers Inc) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 to increase the total compensation amount by $306,900 for a maximum compensation amount not to exceed $2,136,148.

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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

JONATHAN HERNANDEZ, ASSISTANT ENGINEER
TITLE: AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL
SERVICES WITH BKF (FORMERLY MNS ENGINEERS INC.)
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers Inc) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 to increase the total compensation amount by $306,900 for a maximum compensation amount not to exceed $2,136,148.

EXECUTIVE SUMMARY:

On May 7, 2024, the Salinas City Council authorized a Professional Services Agreement with MNS Engineers, Inc. (MNS) for the construction management of the Boronda Road Congestion Relief Project, Phase 1 in an amount not to exceed $1,829,248. In early 2026, BKF Engineers and MNS Engineers merged to become BKF. Due to extended construction timeline, BKF requested additional compensation in the amount of $306,900 to cover the extra costs. Amendment No. 1 will increase the contract cap by that amount to a maximum of $2,136,148.

BACKGROUND:

Phase 1 of the Boronda Road Congestion Relief Project began construction on November 12, 2024, the scope of work includes the construction of a roundabout at Boronda Road and McKinnon Street, widening of East Boronda Road from east of Dartmouth Way to west of El Dorado Drive from two lanes to four lanes, relocation of existing agricultural ditches, construction of stormwater treatment facilities and bioretention facilities to mitigate runoff from the improvements, installation of buffered bike lanes and shared used paths, installation of flashing beacon systems, 193
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construction of bus pullouts, street lighting, sidewalks, ADA-compliant curb ramps, installation of storm drain lines, sanitary sewer mainlines, street signs, striping and landscaping.

On May 7, 2024, the Council authorized an Agreement with MNS for construction management in an amount not to exceed $1,829,248. MNS has been responsible for construction management as well as construction inspections, labor compliance, environmental and biological monitoring services, materials and field-testing services and public outreach.

On March 31, 2026, BKF Engineers and MNS Engineers merged to become BKF.

The project encountered a 114-day suspension due to a delayed start and weather conditions, along with a 43-day extension via multiple change orders and 37 additional non-working days. Although originally scheduled for a 13-month construction window, these disruptions extended the estimated construction timeline to 19 months for substantial completion. As a result, BKF requested a contract increase to cover the extra costs of this extended schedule. As the project nears completion, staff recommends Council approve a Resolution increasing the contract by $306,900 to finalize the work.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

The project addresses the City Council’s Strategic Goals of Infrastructure, Public Safety, and Environmental Sustainability and Climate Resiliency as construction of the roundabout improves the condition of City’s streets, sidewalks and lighting, improves public safety, and integrates green infrastructure.
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DEPARTMENTAL COORDINATION:

The Public Works Department manages the consultants’ contract with assistance from the Finance Department to administer payments.

FISCAL AND SUSTAINABILITY IMPACT:

This action has no anticipated impact on the General Fund. Sufficient funds have been allocated for CIP 9510 in 5800.50.9510. MNS fees will be paid based on the hourly rates/fee schedule for a total amount not to exceed $2,136,148.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
1200 5800.50.9510-

66.4000
Capital Outlays
Improvements Other
Than Bldg.
$376,147 $306,900
ATTACHMENTS:

Resolution
Agreement Amendment
195
Page | 1
RESOLUTION NO.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES

WITH BKF (FORMERLY MNS ENGINEERS, INC)
WHEREAS, on May 7, 2024, the Council authorized an Agreement for Professional Services with MNS Engineers, Inc. (MNS) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 in an amount not to exceed $1,829,248; and WHEREAS, on March 31, 2026 BKF Engineers and MNS Engineers merged to become BKF; and
WHEREAS, the project encountered a 114-day suspension due to a delayed start and weather conditions, along with a 43-day extension via multiple change orders and 37 additional non-working days; and
WHEREAS, although originally scheduled for a 13-month construction window, the disruptions extended the estimated construction timeline to 19 months for substantial completion; and
WHEREAS, BKF is requesting a contract increase to cover the extra costs of this extended schedule.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers Inc) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 to increase the total compensation amount by $306,900 for a maximum compensation amount not to exceed $2,136,148.

PASSED AND APPROVED this 29th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
196
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ATTEST:

Patricia M. Soratos, City Clerk
197

Page 1 of 2 ends

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN CITY OF SALINAS AND BKF (FORMERLY MNS ENGINEERS INC) This Amendment No. 1 to the Agreement for Professional Services (the “Amendment”) is entered into this 29th day of September 2026, by and between the City of Salinas (the “City”) and BKF (formerly MNS Engineers Inc), (the “Consultant”). City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Consultant first entered into a/an Agreement for Professional Services effective May 7, 2024, pursuant to which Consultant agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Consultant desire to amend the Agreement to increase the contract amount by $306,900 for construction management services for the Boronda Road Congestion Relief Project-Phase 1 for a total not to exceed amount of $2,136,148.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. Section 3 of the Agreement is amended to read as follows:

Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this agreement shall not exceed $2,136,148.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025
[*Footnote 1: If consultant/contractor is a legal entity registered with the California Secretary of State staff can locate its legally registered name at https://www.sos.ca.gov/business-programs/business-entities] BKF
____________________________________
Printed name: ________________________
Title: ________________________________
199
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-435, Version: 1
New Street Public Utility Easement
Approve a Resolution authorizing the reservation of a Public Utility Easement (PUE) over and across the northerly 124 feet of New Street right-of-way, retroactive to October 14, 2025; and authorizing the Public Works Director, or designee, to execute all the necessary documents to effectuate the easement.

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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: PUBLIC WORKS
FROM: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

OSCAR ESPINOZA, PE, SENIOR CIVIL ENGINEER
TITLE: NEW STREET PUBLIC UTILITY EASEMENT
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the reservation of a Public Utility Easement (PUE) over and across the northerly 124 feet of New Street right-of-way, retroactive to October 14, 2025; and authorizing the Public Works Director, or designee, to execute all the necessary documents to effectuate the easement.

EXECUTIVE SUMMARY:

On October 14, 2025, the City Council approved Resolution No. 23343 to vacate the northerly 124 feet of New Street right-of-way, in the best interest of complying with the Memorandum of Understanding to redevelop the Salinas Train Station into a transit facility to accommodate new commuter passenger rail services. Now, a Public Utility Easement (PUE) will be reserved over the vacated portion to ensure continued access, maintenance, and installation rights for existing and future utility infrastructure. This reservation is applied retroactively to October 14, 2025.

BACKGROUND:

The City of Salinas Intermodal Transportation Center (ITC) (formerly the Salinas Train Station) is located northwest of the intersection of North Main Street and West Market Street (State Route 183 on both streets). In 1998, the City of Salinas acquired the Salinas Amtrak Train Station and surrounding property through the former Redevelopment Agency. In February 2017 through Resolution No. 21119 the City of Salinas and the Transportation Agency for Monterey County (TAMC) entered a Memorandum of Understanding to redevelop the Salinas Train Station into a transit facility (the “Project”) to accommodate new commuter passenger rail services.

In March 2021, TAMC completed Package 1 improvements of the Project which included construction of two new parking lots to accommodate new commuter passenger rail services (totaling 287 stalls), extension of Lincoln Avenue to Station Place, signal improvements at the 201
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intersection of Lincoln Ave and West Market St, and construction of a bus turnaround facility with 5 bus bays.

Package 2 includes construction of a new layover facility with six yard tracks, a storage building, a crew base building, onsite parking, and related site and street improvements along New Street.

The northerly 124 feet of New Street right-of-way was vacated to support this work on October 14, 2025, through Resolution No. 23343. Because utilities are located within that area and additional utility needs are expected in the future, the City will reserve a Public Utility Easement (PUE) over the vacated portion. This easement preserves full access for utility providers to operate, maintain, repair, and install infrastructure. This reservation is retroactively effective as of October 14, 2025.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No
STRATEGIC PLAN INITIATIVE:

Facilitating the development of the Monterey County Rail Extension Project supports the City Council’s 2025 Strategic Plan of Economic Development and Infrastructure. Expanded rail service to the Bay Area will enhance residents’ ability to commute and will expand tourism in the Salinas.

DEPARTMENTAL COORDINATION:

The Public Works Department and Community Development Department work closely on the review of the proposed improvements at the ITC. Both departments regularly meet TAMC to facilitate and coordinate the development of the Project. 202
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FISCAL AND SUSTAINABILITY IMPACT:

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
203
Page | 1
RESOLUTION NO.

A RESOLUTION RSERVING A PUBLIC UTILITY EASEMENT (PUE) ON THE NORTHERLY 124-FEET OF NEW STREET RIGHT-OF-WAY, RETROACTIVE TO OCTOBER 14, 2025
WHEREAS, on October 14, 2025, the City Council approved Resolution No. 23343 vacating the northerly 124 feet of the New Street right-of-way to support implementation of the Memorandum of Understanding between the City of Salinas and the Transportation Agency for Monterey County (TAMC) for redevelopment of the Salinas Intermodal Transportation Center (ITC); and
WHEREAS, the vacation of this portion of New Street right-of-way was necessary to allow TAMC to proceed with Package 2 of the Salinas Rail Extension Project, including construction of a new layover facility, yard tracks, supports buildings, parking and associated site and street improvements; and
WHEREAS, existing utility infrastructure is located within the vacated right-of-way, and future utility needs are anticipated as part of ongoing and future development of the ITC and surrounding area; and
WHEREAS, the City of Salinas desires to reserve a Public Utility Easement (PUE) over and across the northerly 124 feet of the vacated New Street right-of-way to ensure continued access, operation, maintenance, repair, and installation rights for all public utility providers; and WHEREAS, reserving this PUE is necessary to protect public utility services and is in the best interest of the City and the public; and
WHEREAS, the reservation of this PUE is intended to be effective retroactively to October 14, 2025, the date on which the right-of-way vacation was approved.

NOW, THEREFORE, BE IT RESOLVED by the Salinas City Council that a Public Utility Easement (PUE) over and across the northerly 124 feet of New Street right-of-way is hereby reserved retroactive to October 14, 2025; and
BE IT FURTHER RESOLVED that the Public Works Director, or designee, is authorized to execute all the necessary documents to effectuate the easement.

PASSED AND APPROVED this 29th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:
204
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ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
205
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-436, Version: 1
Project Acceptance of the Closed Circuit Television (CCTV) of Sanitary Sewer Project Approve a Resolution accepting the Closed Circuit Television (CCTV) of Sanitary Sewer Project for maintenance and responsibility.

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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2025
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, LS, PUBLIC WORKS DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

JONATHAN HERNANDEZ, ASSISTANT ENGINEER
TITLE: PROJECT ACCEPTANCE OF THE CLOSED CIRCUIT

TELEVISION (CCTV) OF SANITARY SEWER PROJECT
RECOMMENDED MOTION:

A motion to approve a Resolution accepting the Closed Circuit Television (CCTV) of Sanitary Sewer Project for maintenance and responsibility.

EXECUTIVE SUMMARY:

On December 5, 2023, the City of Salinas awarded a contract to National Plant Services, Inc. in the amount of $547,512.02 for the CCTV of Sanitary Sewer Project. The work included the cleaning of sanitary sewer pipelines, and manhole and sewer line CCTV inspections. The project began on May 28, 2024, and was completed within contract time and budget on June 16, 2025.

BACKGROUND:

On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA) providing local agencies, including the City of Salinas, with funding to respond to the COVID-19 pandemic and support economic recovery. On September 14, 2021, City Council approved a plan to allocate these funds across four government service areas: Public Facilities, Public Infrastructure, Investments in Water and Sewer, and Homelessness. Based on these guidelines, staff determined that CCTV of Sanitary Sewer Project qualified for ARPA funding under the “Investments in Water and Sewer” category.

The City utilizes CCTV for pipeline video inspection to evaluate and assess the condition of underground pipelines. Video inspections aid in determining the condition of an existing pipeline, 207
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allowing staff to better define the scope, scale, and cost of repairs and/or rehabilitation work needed.

The City contracted Wallace Group using its Master Service Agreement for Professional Services for the preparation of specifications and bid documents, monitoring and review of sewer video inspections. On November 7, 2023, the City received four (4) bids through an electronic competitive bidding process, National Plant Services, Inc. (NPS) being the lowest bidder. On December 5, 2023, the Salinas City Council awarded a contract to NPS for the CCTV of Sanitary Sewer Project in the amount of $547,512.02 through Resolution No. 22861. The scope of work included the cleaning of sewer lines, management and disposal of debris removed from sewers, sewer line and manhole CCTV inspections, traffic control, and development of GIS report based on predetermined reporting standards.

A total of 240 working days were estimated for the work. During the project, one (1) contract change order was issued granting an additional working day, for a total of 241 working days. The project began on May 28, 2024, and was deemed completed on June 16, 2025, within contract time and budget.

Measurable Outputs
Table 1 summarizes the Project’s measurable outputs.

Table 1. Project Output Summary
Construction Activity Quantity Unit
Clean & CCTV 6” Diameter Sewer Pipe Inspection 96,745 LF Clean & CCTV 8” Diameter Sewer Pipe Inspection 38,874 LF Clean & CCTV 10” Diameter Sewer Pipe Inspection 9,625 LF Clean & CCTV 12” Diameter Sewer Pipe Inspection 5,694 LF Clean & CCTV 15” Diameter Sewer Pipe Inspection 4,212 LF Clean & CCTV 18” Diameter Sewer Pipe Inspection 1,443 LF Sewer Manhole Inspections 348 EA
Funding
This project was paid for by the ARPA Fund as it was identified to be categorized under the “Investment in Water and Sewer” government service area.

Project Closeout
The project was deemed completed on June 16, 2025. The construction methods and materials met the Project Specifications. Staff recommend acceptance of the project for maintenance and responsibility.
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CEQA CONSIDERATION:

Categorical Exemptions. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1) because the project involves the maintenance of existing public facilities/utilities with no expansion of use.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No. This project was advertised and competitively bid.

STRATEGIC PLAN INITIATIVE:

This action supports the City Council goal of Infrastructure as the project involved the inspection and cleaning of existing underground sanitary sewer infrastructure.

DEPARTMENTAL COORDINATION:

The Public Works Department managed and inspected the project. The Public Works Department and Finance Department manage the project accounting.

FISCAL AND SUSTAINABILITY IMPACT:

The project was completed within its approved budget. The construction contract with NPS will be paid for through CIP 9010.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
209
Page | 1
RESOLUTION NO.

A RESOLUTION ACCEPTING THE CLOSED CIRCUIT TELEVISION (CCTV) OF

SANITARY SEWER PROJECT FOR MAINTENANCE AND RESPONSIBILITY WHEREAS, on September 14, 2021, the Salinas City Council approved allocation od American Rescue Plan Act (ARPA) funds into four Government Services areas: Public Facilities, Public Infrastructure, Investments in Water and Sewer, and Homelessness; and WHEREAS, the CCTV of Sanitary Sewer Project qualified for funding under the “Investments in Water and Sewer” government service area; and WHEREAS, the City contracted Wallace Group using its Master Service Agreement for Professional Services for the preparation of specifications and bid documents; and WHEREAS, on November 7, 2023, four (4) bids were received through a competitive bidding process with National Plant Services, Inc. (NPS) being the lowest bidder; and WHEREAS, on December 5, 2023, the Salinas City Council awarded a contract NPS in the amount of $547,512.02 for the CCTV of Sanitary Sewer Project through Resolution No. 22861; and
WHEREAS, the project began on May 28, 2024, with the contract having a total of 240 working days; and
WHEREAS, one contract change order was issued granting an additional working day to the contract for a total of 241 working days; and
WHEREAS, the project was deemed complete on June 16, 2025, within contract time and budget.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the CCTV for Sanitary Sewer Project for maintenance and responsibility.

PASSED AND APPROVED this 29th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
210
Page | 2
APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
211
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-439, Version: 1
California Library Literacy Services Adult and Family Literacy Grant Award Approve a Resolution accepting the California Library Literacy Services (CLLS) block grant award in support of Adult Literacy and Family Literacy, for a total award of $217,832; authorizing the establishment of the CLLS - Adult and Family Literacy fund expenditure appropriation totaling $217,832 and corresponding revenue appropriation to support grant activities; and authorizing the City Manager to execute all grant acceptance documents with the California State Library.

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CITY OF SALINAS

COUNCIL STAFF REPORT
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DATE: SEPTEMBER 29, 2026
DEPARTMENT: LIBRARY & COMMUNITY SERVICES DEPARTMENT
FROM: KRISTAN LUNDQUIST, LCS DIRECTOR
BY: CATHLEEN ANDREWS, SENIOR LIBRARIAN
TITLE: CALIFORNIA LIBRARY LITERACY SERVICES ADULT AND

FAMILY LITERACY GRANT AWARD
RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Accepting the California Library Literacy Services (CLLS) block grant award in support of Adult Literacy and Family Literacy, for a total award of $217,832;

2. Authorizing the establishment of the CLLS – Adult and Family Literacy fund expenditure appropriation totaling $217,832 and corresponding revenue appropriation to support grant activities; and

3. Authorizing the City Manager to execute all grant acceptance documents with the California State Library.

EXECUTIVE SUMMARY:

On August 10, 2026, the Salinas Public Library’s Literacy Services was notified by the California State Library Literacy Services (CLLS) of approval for an award of $217,832 to support Adult Literacy and Family Literacy programs. These funds are distributed to all California Libraries providing literacy programs annually and will support adult and family literacy programming for English-speaking adults with low-literacy skills, and their families, and will be provided primarily to adults and families enrolled in the library’s Adult Literacy and Family Literacy programs.

BACKGROUND:

The Library’s Adult Literacy program is dedicated to promoting lifelong learning through a variety of literacy programs and services. The grant will enable the library to employ temporary part-time staff to work in adult and family literacy programs, acquire books, supplies and learning materials that enhance our adult and family education programs, and increase our capacity to provide high213 P a g e | 2
quality adult and family literacy services, including but not limited to Computer Literacy, Citizenship and High School Equivalency preparations programs, Family Reading Circles, Family Learning events, and staff trainings to enhance family literacy skills and best practices. Library staff are prepared to offer both in-person and/or virtual instruction.

The California Library Literacy Services funding formula for Adult Literacy programs includes a baseline amount ($25,000) for each approved library literacy program, and a per capita amount per adult learner served in our program as reported in the most recent Final Report on file from our Library; and additional funding based on local funds raised and expended for adult literacy services, reflecting a commitment to state/local partnerships in support of literacy services. The City’s total allocation for FY2026-27 is $217,832. Because the City continues to invest in its Literacy Services, and the library continues to run a very successful program which served more than 400 adults in 2025/2026, the library award is one of the highest in the State.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Approving the resolution will support the City Council Strategic Plan Goals to provide important city services and relevant literacy programs to Salinas families, including youth and seniors.

DEPARTMENTAL COORDINATION:

The Library & Community Services Department will work with the Finance Department to receive funds, establish expenditure accounts, and prepare final budget reports required at the end of the grant period.

FISCAL AND SUSTAINABILITY IMPACT:

No matching funds are required from the City of Salinas to receive the grant funds, and the Resolution will authorize the establishment of a revenue appropriation and corresponding expense budget to support grant activities.
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Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
3252 70.7340 – various
(expenditure)
Library Literacy NA $142,280
3252 70.7350 – various
(expenditure)
Family Literacy NA $75,552
3252 70.7340-55.6222
(revenue)
Library Literacy NA $142,280
3252 70.7350-55.6222
(revenue)
Family Literacy NA $75,552
ATTACHMENTS:

Resolution
Award Letter, California Library Literacy Services dated July 22, 2026 215
Page | 1
RESOLUTION NO.

A RESOLUTION ACCEPTING THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT AWARD IN THE AMOUNT OF $217,832 IN SUPPORT OF ADULT

LITERACY, AND AUTHORIZE RECEIPT OF FUNDS
WHEREAS, the California Library Literacy Services granted funding in the amount of $217,832 in support of Adult and Family Literacy programs for Salinas Public Library; and WHEREAS, this grant will support the Library’s Adult and Family Literacy programs and provide greater learning opportunities that match the needs of our community; and NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council accepts the California Library Literacy Services (CLLS) block grant award in the amount of $217,832 and authorizes the establishment of the CLLS – Adult and Family Literacy fund expenditure appropriation totaling $217,832 and corresponding revenue appropriation to support grant activities; and
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute all grant acceptance documents with the California State Library.

PASSED AND APPROVED this 29th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
216
In Process
Library Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
22 July 2026
Kristan Lundquist
Salinas Public Library
350 Lincoln Avenue
Salinas, CA 93901
Dear Kristan Lundquist,
We are pleased to provide funds to support your California Library Literacy Services program and the important work that you, your staff, and your volunteers do in your community.

The state budget continues to provide $7.32 million in California Library Literacy Services funding for Adult Literacy Services and Family Literacy Services.

Your total award amount for the 2026-2027 fiscal year beginning July 1, 2026, is:

Adult Literacy and Family Literacy Services: $217,832
Total Award: $217,832
California Library Literacy Services programs with Family Literacy Services will receive one award total, for the 2026-2027 project period. Your library is responsible for allocating award funds between Adult Literacy Services and Family Literacy Services to respond to community needs and for adhering to the following requirements:

At least 51 percent of the block grant award must be allocated to Adult Literacy Services.

At least 26 percent of the block grant award must be allocated to Family Literacy Services.

Programs who requested a fixed award for Family Literacy Services may adjust their request by +/- 25 percent. Contact your state team for support.

Your award will be claimed in two stages. The claim form included in this award packet will allow you to request the first 90% of your total award:

Total Initial Award Amount: $196,049
Information about claiming the rest of your award is included in the payment schedule at the end of your award packet.

You must fully expend funds by September 30, 2027, in accordance with your approved budget on file with the State Library.

Docusign Envelope ID: BB318D28-FC8D-8554-80E3-FCFC90AE9B72 217
In Process
Library Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
Review the California Library Literacy Services Allowable and Unallowable Expenses guidelines on the Manage Your Current Grant page to ensure project expenditures are consistent with the California Library Literacy Services allowable expenses. If you have questions about expenses or expending award funds, contact your state grant team at [email protected]. We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium/a, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the California Library Literacy Services Mission, Values, and Program Essentials. Additional California Library Literacy Services resources can be found on the California Library Literacy Services webpage. The payment process begins when we receive your completed and signed claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance included in this packet. All forms should be completed and signed through Docusign to be processed for payment.

Our library literacy staff are available to assist you throughout the year. Contact your Program Consultant Julianna Robbins and your Grant Monitor Allyson Jeffredo at [email protected] with any questions.

Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.

Respectfully yours,
Greg Lucas
California State Librarian
Cc: Julianna Robbins, [email protected]
Allyson Jeffredo, [email protected]
State Library Fiscal Office, [email protected] Cathy Andrews, [email protected]
Enc: Re: CLLS26-69: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance
Docusign Envelope ID: BB318D28-FC8D-8554-80E3-FCFC90AE9B72 218
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-452, Version: 1
Amendment No. 4 to the On-Call Streetlight Maintenance Agreement with St. Francis Electric, LLC.

Approve a Resolution authorizing the City Manager to approve Amendment No. 4 with St. Francis Electric, LLC extending the current agreement for one additional year term ending December 4, 2027, and increasing the annual not-to-exceed amount by $374,000 for a revised annual compensation of $742,595.

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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JENNY DAVILA, PUBLIC WORKS ADMIN SUPERVISOR
TITLE: AMENDMENT NO. 4 TO THE ON-CALL STREETLIGHT
MAINTENANCE AGREEMENT WITH ST. FRANCIS ELECTRIC,
LLC.

RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to approve Amendment No. 4 with St. Francis Electric, LLC extending the current agreement for one additional year term ending December 4, 2027, and increasing the annual not-to-exceed amount by $374,000 for a revised annual compensation of $742,595.

EXECUTIVE SUMMARY:

St Francis Electric, LLC has been working with City staff to address and repair streetlight wire theft throughout the City. The contractor has completed Phases 1 and 2 of the repair work and has provided a proposal for Phases 3 and 4. On August 11, 2026, the City Council approved additional funding to support the continued repair efforts. Staff recommends that the City Council authorize the City Manager to execute Amendment No. 4 to the existing agreement with St. Francis Electric, LLC, extending the term through December 2027 and increasing the annual compensation to $742,595. Approval of the amendment will allow the City to proceed with Phases 3 and 4 of the streetlight wire theft repairs.

BACKGROUND:

In October 2023, the City issued a Request for Qualifications (RFQ) on PlanetBids for On-Call Streetlight Maintenance contractors. The City received two complete responses. Following evaluation, Bear Electrical Solutions, LLC and St. Francis Electric, LLC were both selected. 220
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On December 5, 2023, the Salinas City Council awarded the On-Call Streetlight Maintenance Master Service Agreements to both Bear Electrical Solutions, LLC and St Francis Electric, LLC for a term of two-years with an annual not-to-exceed amount of $50,000 per contractor pursuant to Resolution 22850.

Due to increased demand for on-call streetlight maintenance services, the Public Works Department requested City Council for Approval of Amendment No. 1 to increase each agreement’s annual not-to-exceed amount to $100,000 per contractor. The request was approved by City Council under Resolution 23117.

In mid-2025, the City observed a growing number of streetlight outage reports. Upon investigation, staff determined that the streetlight wire was being cut and stolen. The Public Works Department requested quotes from both Bear Electrical Solutions, LLC and St Francis electric, LLC to replace the stolen wiring. Based on the submitted proposals and contractor availability, Amendment No. 2 was executed, increasing St. Francis electric’s overall not-to exceed amount to $250,000.

While Phase 1 of the streetlight wire replacement was being scheduled, additional streetlight wire theft occurred, impacting new locations. St. Francis Electric, LLC submitted a proposal for Phase 2 wire replacement in the amount of $136,595. City Council approved Amendment No. 3, increasing the agreement’s annual not-to-exceed amount to $386,595.

Phases 1 and 2 included the following completed locations:

1. Sanborn Rd between Fairview Ave and Abbott St (Phase 1)

2. Work St between Sanborn Rd and John St (Phase 1)

3. Roy Diaz St between Airport Blvd and Freeway (Phase 1)

4. E. Alisal between Work St and N. Madeira Ave (Phase 1)

5. Wood St between San Benito St and Santa Maria St (Phase 1)

6. Independence Blvd between Constitution Blvd and Lexington St (Phase 2)

7. Front St from E. Alisal St to E. Markert St – both sides (Phase 2)

8. E. Market from Pajaro St to Market Way (Phase 2)

9. E. Market St between Sherwood Dr and King St (Phase 2)

10. Laurel Extension between Sanborn Rd and Natividad Rd. (Phase 2) On August 11, 2026, City Council approved the reallocation of $374,000 in funding to CIP 9267 – Streetlight installation to continue the streetlight wire replacement work associated with Phases 3 and 4. The Public Works Department is requesting that City Council authorize the City manager to execute Amendment No. 4 to the Agreement with St. Francis Electric, LLC. extending the Agreement term through December 2027 and increasing the Agreement’s not-toexceed amount by the previously approved $374,000, for a total annual not-to-exceed amount of $742,595.

Phases 3 and 4 include the following locations (not listed in order of importance):
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1. Constitution Blvd between Beacon Hill & Boronda Rd

2. Nantucket Blvd between Declaration Blvd & Constitution Blvd

3. Williams Rd between Quilla St & Boronda Rd

4. Quilla St between Williams Rd & Paloma St

5. Abbott St between Maple St & E Romie Ln

6. Sanborn Rd between Del Monte & Kilbreth Ave

7. E. Market St between Mederia Ave & Sanborn Rd

8. Abbott St between John St & Rossi Circle

9. Rossi between Qual Run & Rossi Circle

10. Rossi St between E. Lake St & Sansome St

11. Bernal between N Main & Maryal Dr

12. Work St between Work Circle & Sanborn Rd

13. Freedom Pkwy between E Alisal & Tuscany

14. El Dorado Dr between Boronda Rd & Buckingham Way

15. Market St between Sherwood Dr & Ivy St
CEQA CONSIDERATION:

Not a Project.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No, because this contract was subject to a competitive bidding process.

STRATEGIC PLAN INITIATIVE:

This item relates to the current City Council Goal of Infrastructure. An increase in compensation and an extension to the Master Service Agreement will contribute to the efficient and effective process to complete emergency work that benefits the community’s safety and wellbeing.

DEPARTMENTAL COORDINATION:

The Public Works Department worked alongside the City Legal Department and the City Finance Department in the Amendment No. 4 review process.

FISCAL AND SUSTAINABILITY IMPACT:

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
5800 50.9267-63.6010 Outside Services -
Other Outside Services
$443,070 $374,000
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Approval of Amendment No. 4 will increase the annual not-to-exceed amount of the On-Call Streetlight Maintenance Agreement with St. Francis electric, LLC by $374,000, for a revised annual not-to-exceed amount of $742,595. This increase will not result in an increase to the City’s overall budget, as funding has been allocated within an existing Capital Improvement Project (CIP) budget. The additional funding will support the timely completion of critical streetlight repairs that contribute to public safety and reliable operation of the City’s streetlight infrastructure.

ATTACHMENTS:

Resolution
Amendment No. 4
223
Page | 1
RESOLUTION NO.

AMENDMENT NO. 4 TO THE ON-CALL STREETLIGHT AGREEMENT WITH ST.

FRANCIS ELECTRIC, LLC.

WHEREAS, in October 2023, the City issued a Request for Qualifications (RFQ) for OnCall Streetlight maintenance Services, and Bear Electrical Solutions, LLC and St. Francis Electric, LLC were selected as qualified contractors; and
WHEREAS, on December 5, 2023, the City Council approved a Master Service Agreement for On-Call Streetlight Maintenance with Bear electrical Solutions, LLC and St.

Francis Electric, LLC for a two-year term with an annual not-to-exceed amount of $50,00 each, pursuant to Resolution No. 22850; and
WHEREAS, due to an increased demand for streetlight maintenance services, the City Council approved Amendment No. 1 increasing the annual not-to-exceed amount to $100,000 per contractor pursuant to Resolution 23117; and
WHEREAS, in mid-2025, the City experienced widespread streetlight outages caused by streetlight wire theft requiring replacement and repair services and Amendment No. 2 was executed increasing the overall not-to-exceed amount to $250,000; and WHEREAS, on February 24, 2026, the City Council approved Amendment No 3 increasing the annual not-to-exceed amount to $386,595 to complete Phase 2 of the Streetlight wire theft repairs; and
WHEREAS, St Francis Electric, LLC, has now completed Phases 1 and 2. Council approved additional funding towards Phases 3 and 4 and the Public Works department recommends that the City Council authorize the City Manager to execute Amendment No. 4 extending the current agreement term to December 2027 and increasing the annual not-to-exceed amount to $742,595.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorize the City Manager to execute Amendment No. 4 extending the Agreement term to December 2027 and increasing the annual not-to-exceed compensation to $742,595.

PASSED AND APPROVED this 29th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
224
Page | 2
APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
225

Page 1 of 1 ends

Form: Agreement Amendment No. 4
Version: July 2025
St. Francis Electric, LLC
AGREEMENT —AMENDMENT NO. 4 TO

ON-CALL STREETLIGHT MAINTENANCE SERVICES
BETWEEN CITY OF SALINAS AND ST. FRANCIS ELECTRIC, LLC.

This Amendment No. 4 to the On-Call Streetlight Maintenance Services Agreement (the “Amendment”) is entered into this 29th day of September 2026, by and between the City of Salinas (the “City”) and St. Francis Electric, LLC, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS
WHEREAS, the City and Contractor first entered into a/an On-Call Streetlight Maintenance Services effective December 5, 2023, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the term of the agreement to December 4, 2027, and to reflect the revised annual compensation of $742,595.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement Term, Section 2, is amended to reflect the revised end date of December 4, 2027.

2. The Agreement Compensation, Section 3, is amended to reflect the revised annual compensation of $742,595.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
ST. FRANCIS ELECTRIC, LLC
____________________________________
Printed name: ________________________
Title: ________________________________
Docusign Envelope ID: C8AB8C00-0F9D-8CCE-80BD-4158DD660AC2 Guy Smith
President
22645
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-437, Version: 1
2027 City Council Meeting Calendar
Approve the 2027 City Council Meeting Calendar.

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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: ADMINISTRATION
FROM: RENE MENDEZ, CITY MANAGER
BY: ALEXIS MEJIA, ASSISTANT CITY CLERK
TITLE: 2027 CITY COUNCIL MEETING CALENDAR
RECOMMENDED MOTION:

A motion to approve the City Council meeting calendar for 2027.

EXECUTIVE SUMMARY:

It is recommended that the City Council approve the 2027 City Council Meeting Calendar to assist with scheduling of city council meetings. Meetings may be added throughout the year as needed.

BACKGROUND:

Municipal Code Section 2-01.01 states that City Council meetings will be held on Tuesdays. The proposed schedule for 2027 staggers meetings to allow adequate time for report preparation and review. As in past years, the calendar includes breaks for holidays, vacations, and conferences.

Meetings would not be held on Tuesdays that have been outlined on the attached draft calendar.

Meetings may be added throughout the year as needed.

The following 2027 Conference dates were taken into consideration when drafting the meeting calendar:

National Night Out: August 3, 2027
League of California Cities
 Mayors and Council Members Academy: January 20 – 22, 2027  City Managers Conference: February 10 – 12, 2027
 City Attorneys Spring Conference: May 5 – 7, 2027
 City Clerks New Law and Elections Seminar: TBD
 Cal Cities Annual Conference: September 22 – 24, 2027 228
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National League of Cities
 Congressional City Conference: March 15 – 17, 2027
California Municipal Clerks Association
 Municipal Clerks Annual Conference: April 14 – 16, 2027 National Association of Latino Elected and Appointed Officials  Annual Conference: June 22 – 24, 2027
International City/County Management Association
 Annual Conference: September 25 – 29, 2027
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

The City Council calendar supports the Council Goal of City Services Goal 6; “Engage residents and improve communication with the community through the use of innovative solutions.” DEPARTMENTAL COORDINATION:

The City Clerk’s office is responsible for recommending a meeting calendar that supports all departments with direction from the City Manager.

FISCAL AND SUSTAINABILITY IMPACT:

No fiscal and sustainability impact.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested

N/A N/A N/A N/A N/A
ATTACHMENTS:
2027 City Council Meeting Calendar
229
City Council Meeting Dates
2027 CITY COUNCIL MEETING CALENDAR
January

S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 February

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 March

S M T W T F S
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230
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-449, Version: 1
Resolution to Support Proposition 1, Veterans and Affordable Housing Bond Act of 2026 Approve a Resolution to support Proposition 1, the Veterans and Affordable Housing Bond Act of 2026 on the November 2026 statewide ballot.

City of Salinas Page 1 of 1 Printed on 9/24/2026
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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: ADMINISTRATION
FROM: PATRICIA M. SORATOS, DEPUTY CITY MANAGER/

CITY CLERK

LISA MURPHY, ASSISTANT CITY MANAGER
TITLE: PROPOSITION 1: THE VETERANS AND AFFORDABLE
HOUSING BOND ACT OF 2026
RECOMMENDED MOTION:

A motion to approve a Resolution in support of The Veterans and Affordable Housing Bond Act of 2026, which authorizes $11.25 billion in state general obligation bonds to fund several housing affordability programs.

EXECUTIVE SUMMARY:

The Veterans and Affordable Housing Bond Act of 2026 would authorize the state to issue $11.25 billion in general obligation bonds to fund several categories of existing housing programs.

Programs include the Multifamily Housing Program, Infill Infrastructure Grant Program, CalHome Program, Farmworker Housing, Tribal Housing Grant Program, Higher Education student housing, Local pilot programs, and Veterans’ Housing.

BACKGROUND:

The Veterans and Affordable Housing Bond Act of 2026 is a measure placed on the Nov. 3, 2026 ballot by the Legislature that would replenish existing housing programs for the development, preservation, and rehabilitation of affordable housing projects. Additionally, the measure would provide funding to support the development of youth and veteran housing and promote homeownership in California. The specific funding allocations proposed in the ballot measure are as follow:
· $5.1 billion to the Multifamily Housing Program.
· $1.25 billion to provide farm and home aid for veterans under the Veterans’ Farm and Home Purchase Act of 1974.
232
P a g e | 2
· $1.15 billion to the Housing Rehabilitation Loan Fund, to be used for supportive housing. Up to 15% shall be used to assist in the acquisition, conversion, or rehabilitation of interim housing to permanent housing.
· $750 million to the Portfolio Reinvestment Program to preserve existing affordable housing projects.
· $600 million to the CalHome Program.
· $500 million to the Home Purchase Assistance Fund for home purchase assistance programs. · $500 million for the Infill Infrastructure Grant Program to assist in the construction and rehabilitation of infrastructure to support high-density, affordable, and mixed-income housing in infill locations.
· $450 million to the Joe Serna, Jr. Farmworker Housing Grant Fund to support housing for agricultural employees and their families.
· $350 million for new affordable student housing projects. · $200 million to fund the acquisition and rehabilitation of unrestricted housing units and attach long-term affordability restrictions on housing units.
· $200 million to the Affordable Housing Innovation Fund to assist local housing trust funds in developing, owning, lending, or investing in affordable housing. · $200 million to the Tribal Housing Grant Program to help tribes rebuild and reconstitute their communities.
· $150 million for youth housing defined as housing for current or former foster youth, homeless minors or youth, or youth at risk of homelessness.

Proposition 1 would allow the state to sell $11.25 billion in general obligation bonds for housing purposes. This amount consists of (1) a $10 billion bond for a variety of housing programs that would be repaid by the state’s General Fund and (2) a $1.25 billion bond that would be repaid by veterans’ payments on their home loans. According to the Legislative Analyst’s Office, Prop. 1 would provide subsidies for as many as 40,000 multifamily rental units and about 1,200 beds for university students. The funds could also help up to 40,000 households, including about 2,100 veterans, with homeownership.

Proponents of the measure argue that it gives Californians the opportunity to provide housing to working families, veterans, people with disabilities and seniors; helps prevent homelessness by keeping vulnerable persons in their homes; expands homeownership opportunities; and maintains strict fiscal accountability and transparency without new taxes. The measure would also jumpstart the construction of tens of thousands of shovel-ready affordable homes across California.

The League of California Cities, which has long supported investments that increase the supply of affordable housing, also supports Prop. 1. Cal Cities maintains that, if approved by the voters, Prop. 1 would replenish funding for several successful state programs used by cities to support affordable housing and infrastructure. Prop. 1 could also fund innovative local programs like regional housing trusts and support cities in meeting their Regional Housing Need Assessment (RHNA) goals for current and future cycles. In addition to funding new affordable housing 233
P a g e | 3
projects, the measure would fund the rehabilitation and preservation of existing affordable housing, increase funding for homeownership programs, and support specific housing projects such as student housing, infill development, supportive housing, and foster youth housing. No argument against Proposition 1 was submitted to the California Secretary of State.

The City supports affordable housing through public funding, financing assistance, and projects serving seniors, farmworkers, families, people with disabilities, and other vulnerable residents.

Continued funding is needed to support senior housing, self-help, owner-occupied farmworker housing, mixed-income projects, single-family subdivisions, housing for people with disabilities, large-unit family rental housing, single-room-occupancy complexes, and innovative infill projects designed to encourage the development of smaller daycare facilities. The City will continue to support affordable housing as a priority; however, the scale of future success will be contingent upon available financial resources from Federal, State and other programs.

The City of Salinas is a member of the League of California Cities and supports Cal Cities’ 2026 Advocacy Priority to secure investments to increase the supply of affordable housing, including state and federal programs that assist in providing financing for affordable housing, as well as the development of fiscal tools and incentives to assist local governments in their efforts to encourage housing and finance the infrastructure to support housing and the establishment an ongoing state commitment for funding affordable housing.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This report meets the City of Salinas Strategic Plan goal of Housing as it supports funding for the replenish existing housing programs for the development, preservation, and rehabilitation of affordable housing projects.

DEPARTMENTAL COORDINATION:

This report was prepared in coordination between the City Manager’s Office and the Community Development Department, Housing Division as Proposition 1 directly relates to and impacts housing production and support services.
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P a g e | 4
FISCAL AND SUSTAINABILITY IMPACT:

According to the nonpartisan Legislative Analyst's Office, the state General Fund cost to repay the bond would be $500 million to $600 million annually for about 25 years. The estimated annual cost would be about one-quarter of 1% (0.25%) of the state’s total General Fund budget. There is no fiscal impact to the City’s General Fund.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
n/a n/a n/a n/a n/a
ATTACHMENTS:

Resolution
Bill Text – SB 417
LAO Analysis: Proposition 1
235
Page | 1
RESOLUTION NO.

A RESOLUTION IN SUPPORT OF PROPOSITION 1: THE VETERANS AND AFFORDABLE HOUSING BOND ACT OF 2026
WHEREAS Cal Cities and its member cities advocate for secure investments to increase the supply of affordable housing; and
WHEREAS, Proposition 1, the Veterans and Affordable Housing Bond Act of 2026, will appear on the November 3, 2026 statewide ballot and authorize the state to issue $11.25 billion in state general obligation bonds to provide funding to build and preserve affordable homes and expand homeownership opportunities across California; and WHEREAS, Proposition 1 is anticipated to provide funding to fast-track numerous already-approved, shovel-ready affordable homes, turning stalled projects into homes for families who need them; and
WHEREAS, Proposition 1 is anticipated to provide funding to build homes working families can afford, so that the teachers, firefighters, and nurses who serve the City of Salinas can afford to live in the community they serve; and
WHEREAS, Proposition 1 honors our veterans by dedicating $1.25 billion solely to veterans' housing and homeownership opportunities, including the CalVet Home Loan Program, which has already helped almost a million veterans and their families; and WHEREAS, Proposition 1 helps our most vulnerable neighbors by providing funding to create and preserve housing for low-income residents, seniors, those who are homeless or at risk of homelessness, foster youth experiencing homelessness, and people with disabilities; and WHEREAS, Proposition 1 does not raise taxes, but may unlock matching federal funds, bringing tax dollars Californians send to Washington back home to California; and WHEREAS, Proposition 1 comes with strict accountability, public reporting, and clear requirements, so that voters can see how many homes get built, where, and at what cost; and WHEREAS, Proposition 1 benefits veterans, seniors, low- and middle-income Californians, persons with disabilities, working families, farmworkers, students, first-time homebuyers, and our youth; and
WHEREAS, the Salinas City Council finds that the safe, affordable homes and veteran housing investments made possible by Proposition 1 are in the best interest of the residents of Salinas.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council supports Proposition 1, the Veterans and Affordable Housing Bond Act of 2026. 236
Page | 2
PASSED AND APPROVED this 29th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
237
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-455, Version: 1
Reclassification and Modification to Classification-Salary Schedule Approve a Resolution approving the reclassification of four positions listed below and modify the Classification - Salary Schedule to include the classifications of Temporary - Fire Inspector I/II, Public Service Maintenance Worker - Trainee and retitling of the Business Navigator classification to Business Liaison.

City of Salinas Page 1 of 1 Printed on 9/24/2026
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CITY OF SALINAS

COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: HUMAN RESOURCES
FROM: MARINA HORTA-GALLEGOS, DIRECTOR
TITLE: RECLASSIFICATION AND MODIFICATION TO

CLASSIFICATION- SALARY SCHEDULE
RECOMMENDED MOTION:

A motion to approve a Resolution approving the reclassification of four positions listed below and modify the Classification – Salary Schedule to include the classifications of Temporary - Fire Inspector I/II, Public Service Maintenance Worker – Trainee and retitling of the Business Navigator classification to Business Liaison.

EXECUTIVE SUMMARY:

Staff recommend reclassification of the Police Department and Public Works positions listed below, having undergone a classification study. Additionally, staff recommend modification of the Classification – Salary Schedule to include the addition of the classifications of Temporary Fire Inspector I/II and the new classification of Public Service Maintenance Worker – Trainee, in addition to the retitling of the Business Navigator to Business Liaison. These additions and changes to the Classification – Salary Schedule would become effective September 28, 2026 and are necessary to remain in compliance with the specifications of publicly available pay schedules mandated by California Public Employers Retirement System (CalPERS) and Government Code §570.5.

BACKGROUND:

The Personnel Manual at Section 3.9 provides, in part, that Department Directors may request a classification study when they believe that positions under their jurisdiction may be improperly classified, or that the duties and responsibilities have changed; recommended actions are typically reviewed during the budget process.

Section 3.9(D) provides that, “Reclassification is generally necessitated through organization modification. Generally, reclassification will result from:
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P a g e | 2

1. Significantly changed duties and responsibilities, necessitating a modification of the pay range and title of the position.

2. Reorganization of the department, or division of a department, whereby the requirement for the particular classification no longer exists.”
Staff request that the City Council authorize the reclassification, effective September 28, 2026, of four positions that were recommended for study during the development of the FY 2025-2026 mid-year budget. These positions are part of a larger group; however, the remainder of the positions are still under review.

The City retained the services of CPS HR Consulting, a public agency that provides human resource management services to assist in the classification study. The process involved several steps, including 1) requiring the incumbents to complete a detailed Position Description Questionnaire; 2) conducting job analysis interviews with incumbents and their supervisors; 3) review of job descriptions/class specifications, in addition to a review of the City’s Classification and Salary Schedule; and 4) examination of the qualifications, namely the education and experience for each class specification.

The positions recommended for study are in two departments as noted below:

Police Department - The Property/Evidence Technician was recommended for reclassification to Senior Property/Evidence Technician. One Community Service Officer was recommended for reclassification to Investigative Specialist.

Public Works – The Facilities Maintenance Mechanic incumbent under study was recommended for reclassification to Senior Facilities Maintenance Mechanic and the incumbent Senior Facilities Maintenance Mechanic was recommended for reclassification to Facilities Maintenance Mechanic Crew Supervisor.

In addition to the reclassifications, staff request the addition of the following classifications to the Classification – Salary Schedule:

Fire Department:

Fire Inspector I/II – Temporary
The Fire Department will begin recruiting for support staff to assist in Fire Prevention with commercial inspections.

Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
29 Fire Inspector I 35.1414 6,091 36.9012 6,396 38.7435 6,716 40.6837 7,052 42.7217 7,405 29 Fire Inspector II 38.2514 6,630 40.1670 6,962 42.1723 7,310 44.2843 7,676 46.5026 8,060 240
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Public Works:

Public Service Maintenance Worker – Trainee
The Public Service Maintenance Worker – Trainee is a new, entry-level classification in the Public Service Maintenance Worker series. Incumbents will participate in on-the-job training and will perform the same duties as a Level I worker; however, they are not expected to function at the same skill level. These will be at-will positions that can assist with short-term projects in the field of Public Works, Parks, and Urban Forestry.

Administration:

Business Navigator classification retitle to Business Liaison The Business Navigator classification was created in 2025 and functions within the Economic Development Division. Staff request the City Council approve the retitling of this classification to Business Liaison. This title more closely reflects the title used by other public agencies for market and salary comparisons.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

The proposed recommendation reflects the City Services strategic plan initiative ensuring fiscal responsibility and financial management and providing high-quality customer service.

DEPARTMENTAL COORDINATION:

Human Resources coordinated with the Police Department, Public Works Department, Fire Department, Administration, and Finance Department in this effort.

Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
25 Public Service Maint Wkr - Trainee 21.9808 3,810
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
15 15.1532 Business Liaison 43.7899 7,590 45.9835 7,970 48.2822 8,369 50.7024 8,788 53.2360 9,228 55.8988 9,689 241
P a g e | 4
FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact with the reclassifications during FY 26-27. Anticipated reclassifications were factored into the FY26-27 budget. Departments will work with Human Resources to determine appropriate salary placement. The requested modification to the Classification – Salary schedule also does not create any new or additional fiscal impact.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested

N/A N/A N/A N/A N/A
ATTACHMENTS:

Resolution
242
Page | 1
RESOLUTION NO.

A RESOLUTION APPROVING THE RECLASSIFICATION OF REQUESTED POSITIONS AS WELL AS THE MODIFICATION TO THE CLASSIFICATION –

SALARY SCHEDULE
WHEREAS, the City of Salinas Operating Budget process identified the need to reclassify positions within multiple departments; and
WHEREAS, the City of Salinas Human Resources Department worked with CPS HR Consulting to conduct classification studies for multiple positions; and WHEREAS, the Classification – Salary Schedule needs to be modified to reflect all recommended changes.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council does hereby approve the recommended reclassification and the requested modifications to the Classification – Salary Schedule as shown on Attachment A.

PASSED AND APPROVED this 29th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor
ATTEST:

Patricia M. Soratos, City Clerk
Alexis Mejia, Assistant City Clerk
Attachments: Attachment A
243
Attachment A – Salary Schedule
Administration – Business Liaison
Fire Department – Fire Inspector I/II Temporary
Public Works – Public Service Maintenance Worker - Trainee 244

Page 1 of 1 ends

Form: Agreement Amendment No. 4
Version: July 2025
St. Francis Electric, LLC
AGREEMENT —AMENDMENT NO. 4 TO

ON-CALL STREETLIGHT MAINTENANCE SERVICES
BETWEEN CITY OF SALINAS AND ST. FRANCIS ELECTRIC, LLC.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement Term, Section 2, is amended to reflect the revised end date of December 4, 2027.

2. The Agreement Compensation, Section 3, is amended to reflect the revised annual compensation of $742,595.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025
AGREEMENT —AMENDMENT NO. 1 TO

HOMELESS SERVICES FUNDING AGREEMENT BETWEEN CITY OF SALINAS AND

TERMS

1. Section 5 of the Agreement Is hereby amended in its entirety to read as follows:

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
___________________________________
René Mendez, City Manager
APPROVED AS TO FORM:

Docusign Envelope ID: 335E5B87-23E4-88A6-83D7-612C7587F702 190 246

Page 2 of 2 ends

HOMELESS SERVICES FUNDING

AGREEMENT BETWEEN

THE CITY OF SALINAS
AND

MONTEREY COUNTY OFFICE OF

EDUCATION
Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 170 248
This is an official document.

Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 171 249
i
FISCAL YEAR 2026-2027

HOMELESS SERVICES FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS
AND

HOMELESS SERVICES FUNDING AGREEMENT

BETWEEN

THE CITY OF SALINAS
AND

A. General Funds – Funds appropriated by the City of Salinas for the purpose of supporting homelessness prevention and housing stabilization activities under the Pilot Rental Assistance Program.

Section 2. Use of Funds Components
All funds must be used exclusively for Homeless Prevention purposes consistent with the approved City Council RAP Guidelines.

Type of Assistance Eviction Prevention
Assistance Amount No more than 3 months of rent, up to $9,000.

Fund Requests:

Budget Modifications:

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 176 254
6 Section 8. Monitoring.

The City may monitor the Contractor on a regular and risk-based basis to evaluate program performance, financial management, and compliance with this Agreement.

Section 12. Insurance.

Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

City:

Community Development Director
City of Salinas
Community Development Department-Housing Division
65 W. Alisal Street, 2nd Floor
Salinas, California 93901
Telephone: 831-775-4239
Subrecipient:

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 179 257
9 Section 19. Exhibits Incorporated.

Section 20. Independent Contractor.

Section 21. Nondiscrimination.

Section 22. Conflict of Interest.

Section 23. Headings.

The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

If awarded, City's attorneys' fees shall be calculated at the market rate.

Section 25. Licenses.

Section 26. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

Section 31. Subject to Availability of Funds.

Section 32. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308).

Section 33. Electronic Execution of Agreement.

City of Salinas Contractor :

By: By:

René Mendez, City Manager
Dr. Colleen Stanley, Chief Business
Officer Executive Director
APPROVED AS TO FORM:

By:

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Docusign Envelope ID: 8845CC55-8ACB-801C-812F-C34351B035DD 184 262
14 Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Eligibility Criteria
To qualify for Homelessness Prevention Assistance, students and families must meet the following requirements:

1. Families must be Salinas City residents

2. The student must be enrolled in and attending the following public preschool, elementary, middle, or high school Districts.

Page 1 of 106 ends

Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND BUREAU

VERITAS TECHNICAL ASSESSMENTS,
LLC
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 26655

Page 2 of 106 ends

Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4