Tuesday, September 29, 2026
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.salinas.gov
SALINAS ROTUNDA
City Council
Mayor Dennis Donohue
Councilmembers:
Jose Luis Barajas, District 1 - Tony Barrera, District 2 Margaret D'Arrigo, District 3 - Gloria De La Rosa, District 4 Andrew Sandoval, District 5 - Aurelio Salazar, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final
1 City Council Meeting Agenda - Final September 29, 2026
ZOOM WEBINAR PARTICIPATION
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://cityofsalinas.zoom.us/j/81411173711
To participate telephonically, call any number below:
+1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 719 359 4580 US +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US +1 564 217 2000 US +1 646 931 3860 US +1 689 278 1000 US +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) Webinar ID: 814 1117 3711
If prompted to enter a participant ID, press #.
PLEDGE OF ALLEGIANCE
ROLL CALL
PROCLAMATION
National Fire Prevention Week
Code Enforcement Office Appreciation Week
PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record. Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consideration, Public Hearing items, and the Consent Agenda should be held until the items are reached.
SALINAS YOUTH COUNCIL UPDATES AND COMMENTS
Receive a presentation for the Salinas Youth Council Members.
CALIFORNIA GOVERNMENT CODE §84308 - LEVINE ACT
Government Code § 84308. Parties to any proceeding involving a license, permit or other entitlement for use pending before the City Council must disclose any campaign contributions over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Government Code § 82015.5. The disclosure must include the amount contributed and City of Salinas Page 2 Printed on 9/24/2026
2 City Council Meeting Agenda - Final September 29, 2026 the name(s) of the contributor(s).
CONSIDERATION
ID#26-450 2026-27 El Niño and Flood Readiness Update; Proclamation Establishing the Threatened Existence of a Local Emergency
Recommendation: Receive report regarding the anticipated upcoming winter storm season outlook and the City’s ongoing preparations and preparedness; and approve a Proclamation establishing the threatened existence of a local emergency. (Salinas Municipal Code Section 11A-6.A(1)).
CONSENT AGENDA
Matters listed under the Consent Agenda may be enacted by one motion unless a member of the Council requests a separate vote or discuss. Members of the public may comment on the Consent Agenda items collectively during their public comment.
ID#26-460 Minutes
Recommendation: Approve the minutes of September 15, 2026.
ID#26-393 Professional Services Agreement for Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan Update
Recommendation: Approve a Resolution authorizing the City Manager to execute a Professional Services Agreement, and any amendments or extensions thereto, with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA Self-Evaluation and ADA Transition Plan update, in a not-to-exceed amount of $563,830.
ID#26-431 FY 26-27 Homeless Services Funding Agreements for the Rental Assistance Program
Recommendation: Approve a Resolution authorizing the City Manager to execute a Homeless Services Funding Agreement with the Monterey County Office of Education for the administration of the Rental Assistance Program in an amount not to exceed $300,000, and execute an amendment to a Homeless Services Funding Agreement No. 26GF03 with the Eden Council for Hope and Opportunity for the administration of the Rental Assistance Program to increase the funding by $100,000 for an amount not to exceed $200,000 for FY 26-27, funded through General Fund appropriations, and to execute any associated documents necessary to effectuate the agreement, subject to review and approval as to form by the City Attorney.
ID#26-432 Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers, Inc)
Recommendation: Approve a Resolution authorizing the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with BKF (formerly MNS Engineers Inc) for construction management services of the Boronda Road Congestion Relief Project-Phase 1 to increase the total compensation amount by $306,900 for a maximum compensation amount not to exceed $2,136,148.
ID#26-435 New Street Public Utility Easement
Recommendation: Approve a Resolution authorizing the reservation of a Public Utility Easement (PUE) over and across the northerly 124 feet of New Street right-of-way, retroactive to October 14, 2025; and authorizing the Public Works Director, or designee, to execute all the necessary documents to effectuate the easement.
City of Salinas Page 3 Printed on 9/24/2026
3 City Council Meeting Agenda - Final September 29, 2026 ID#26-436 Project Acceptance of the Closed Circuit Television (CCTV) of Sanitary Sewer Project
Recommendation: Approve a Resolution accepting the Closed Circuit Television (CCTV) of Sanitary Sewer Project for maintenance and responsibility.
ID#26-439 California Library Literacy Services Adult and Family Literacy Grant Award
Recommendation: Approve a Resolution accepting the California Library Literacy Services (CLLS) block grant award in support of Adult Literacy and Family Literacy, for a total award of $217,832; authorizing the establishment of the CLLS – Adult and Family Literacy fund expenditure appropriation totaling $217,832 and corresponding revenue appropriation to support grant activities; and authorizing the City Manager to execute all grant acceptance documents with the California State Library.
ID#26-452 Amendment No. 4 to the On-Call Streetlight Maintenance Agreement with St. Francis Electric, LLC.
Recommendation: Approve a Resolution authorizing the City Manager to approve Amendment No. 4 with St. Francis Electric, LLC extending the current agreement for one additional year term ending December 4, 2027, and increasing the annual not-to-exceed amount by $374,000 for a revised annual compensation of $742,595.
ID#26-437 2027 City Council Meeting Calendar
Recommendation: Approve the 2027 City Council Meeting Calendar.
ID#26-449 Resolution to Support Proposition 1, Veterans and Affordable Housing Bond Act of 2026
Recommendation: Approve a Resolution to support Proposition 1, the Veterans and Affordable Housing Bond Act of 2026 on the November 2026 statewide ballot.
ID#26-455 Reclassification and Modification to Classification-Salary Schedule Recommendation: Approve a Resolution approving the reclassification of four positions listed below and modify the Classification – Salary Schedule to include the classifications of Temporary - Fire Inspector I/II, Public Service Maintenance Worker – Trainee and retitling of the Business Navigator classification to Business Liaison.
CITY MANAGER'S REPORT
Receive brief oral report from the City Manager.
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.
ADJOURNMENT
_____________________________
Patricia M. Soratos, Deputy City Manager/City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of City of Salinas Page 4 Printed on 9/24/2026
4 City Council Meeting Agenda - Final September 29, 2026 special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.salinas.gov in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.
Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.
PUBLIC NOTIFICATION
This agenda was posted on September 24, 2026 in the Salinas Rotunda and City's website.
Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.
City of Salinas Page 5 Printed on 9/24/2026
5 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-450, Version: 1
2026-27 El Niño and Flood Readiness Update; Proclamation Establishing the Threatened Existence of a Local Emergency
Receive report regarding the anticipated upcoming winter storm season outlook and the City’s ongoing preparations and preparedness; and approve a Proclamation establishing the threatened existence of a local emergency. (Salinas Municipal Code Section 11A-6.A(1)).
City of Salinas Page 1 of 1 Printed on 9/24/2026
powered by Legistar™ 6
CITY OF SALINAS
COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 29, 2026
DEPARTMENT: FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
TITLE: 2026-27 EL NIÑO AND FLOOD READINESS UPDATE
RECOMMENDED MOTION:
This report presents information to the City Council regarding the anticipated upcoming winter storm season outlook and the City’s ongoing preparations and preparedness; and motion to approve a proclamation establishing the threatened existence of a local emergency. (Salinas Municipal Code Section 11A-6.A(1))
EXECUTIVE SUMMARY:
This administrative report provides the City Council with an update on preparations for the 2026- 27 El Niño season and the potential for flooding, severe storms, power outages, transportation disruptions, and related community impacts. National Oceanic and Atmospheric Administration (NOAA) reports that El Niño is strengthening, with a greater than 90 percent chance of a very strong event during fall and winter 2026-27, and a 75 percent chance of historic strength during October 2026 through March 2027. City departments are coordinating drainage and infrastructure work, emergency operations, evacuation and shelter planning, workforce continuity, airport readiness, and multilingual public information. The seasonal outlook increases the need for early preparation but does not predict the timing or severity of individual storms in Salinas. According to NOAA Monterey Bay Area meteorologists, effects of the El Niño conditions are expected to peak for our region January through March 2027.
Additionally, on September 21, 2026, the State of California issued a state-wide “state of emergency” declaration in anticipation of the forecasted El Nino season. Similarly, it is recommended that the City Council consider and approve a proclamation establishing the existence of a local emergency.
BACKGROUND:
Salinas has significant exposure to flooding and severe winter weather. The 2021 Monterey County Multi-Jurisdictional Hazard Mitigation Plan identifies approximately 15,415 Salinas residents, $723 million in residential and nonresidential property, and 21 miles of roadway within the one-percent annual-chance floodplain. Known areas of concern include Carr Lake, the Reclamation Ditch, Gabilan Creek, Natividad Creek, Alisal Creek, and portions of Kern, Market, Merced, and Williams roads.
7 P a g e | 2
Local history has demonstrated the potential consequences of similar natural weather phenomena. Two major storms in 1995 displaced approximately 11,000 Monterey County residents and caused an estimated $230 million in building, infrastructure, and agricultural losses. Flooding in 1997 affected Carr Lake, local creeks, and the Kern Street mobile home park.
The 1998 storms damaged approximately 29,000 acres and caused an estimated $45 million in building and agricultural losses. More recently, six atmospheric-river systems from December 26, 2022, through January 17, 2023, produced widespread roadway and river flooding, damaging winds, high surf, and landslides across the Monterey Bay region.
Satellite observations during 2026 show elevated sea-surface height extending across the equatorial Pacific toward South America, a physical signal associated with warmer upper-ocean water. NOAA has issued an El Niño Advisory and expects the event to persist through spring 2027. Seasonal outlooks inform preparedness; operational decisions will continue to rely on National Weather Service briefings, forecast rainfall, river and creek observations, drainage performance, road conditions, and the availability of City resources.
Citywide Readiness Priorities
• Drainage and infrastructure. Inspect priority drainage systems and confirm pumps, generators, barricades, fuel, backup power, contractors, and emergency purchasing procedures.
• Road closures, evacuation, and shelter. Preplan closures, detours, rescue access, transportation assistance, shelter support, security, reentry, and assistance for residents with access and functional needs.
• Emergency operations and staffing. Confirm EOC activation triggers, department assignments, contact lists, duty coverage, mutual aid, succession, continuity procedures, and cost documentation.
• Public information. Prepare coordinated English and Spanish messages for storms, flooding, road closures, evacuations, shelters, power outages, sandbag locations, and recovery information.
Department Preparations
• Fire Department. Reviewing EOC and staffing assignments; confirming swift water rescue equipment and refresher training, hazardous-materials, communications, and mutual-aid readiness; mapping flood-prone response routes; and coordinating a Citywide readiness exercise.
• Police Department. Reviewing evacuation zones, alternate routes, traffic-control points, neighborhood access control, high-water vehicle, interoperable communications, welfare checks, missing-person procedures, and staffing for extended incidents. • Public Works. Inspecting and clearing priority storm drains, creeks, ditches, and culverts as State and Federal permitting are obtained, which is underway; testing pumps and field equipment; preplanning closures and detours; staging sandbags and sand for public use; and coordinating contractors, materials, fuel, damage reporting, and restoration. 8 P a g e | 3
• Administration. Confirming emergency authorities, continuity of government, EOC participation, procurement and fiscal authorities, policy briefings, and executive decisions on unresolved resource needs.
• Library and Community Services. Reviewing potential shelter, warming-center, and community-support locations; confirming accessibility, staffing, supplies, security, and facility procedures; and coordinating community partners and resident assistance. • Salinas Municipal Airport. Inspecting airfield drainage, low areas, pumps, generators, lighting, and backup systems; coordinating weather notifications; and planning for debris, standing water, access restrictions, facility damage, and continuity of airport operations. • Human Resources. Confirming employee notification and accountability, essential staffing, alternate assignments, overtime and recall processes, remote-work and closure guidance, payroll continuity, EOC rosters, succession, and post-incident employee support. • Public Information Officer. Providing preparedness messages over the next several months; preparing bilingual templates; coordinating alerts, websites, social media, news media, schools, employers, libraries, and community organizations; and monitoring questions and misinformation.
Readiness Escalation
Seasonal readiness work will continue before the first major storm. When a credible five- to seven-day heavy-rain signal develops, departments will begin enhanced coordination, stage equipment, verify field patrols and staffing, brief the City Council, and begin public updates.
Watches, warnings, or locally observed thresholds may prompt the appropriate EOC activation, resource deployment, road closures, shelter support, and protective-action messaging. Recovery operations will include damage assessment, continued closures where necessary, support for displaced residents, cost documentation, and restoration updates.
Community Preparedness and Communication
Starting in September, and throughout the winter storm season, public outreach will emphasize actions residents can complete before storms are forecast. Residents should clean gutters and downspouts; repair roof leaks; inspect windows, doors, private drains, swales, ditches, culverts, and sump pumps; trim hazardous limbs; secure outdoor items; plan for sandbags or temporary barriers; photograph property; and review insurance coverage. Households should prepare go bags, medications, medical equipment, pet supplies, identification, important documents, water, shelf-stable food, flashlights, batteries, radios, chargers, power banks, cash, communication plans, evacuation routes, and meeting locations. Residents should register for official alerts, keep vehicles fueled or charged, and check on vulnerable neighbors.
The City will repeatedly remind residents never to enter flooded roads or moving water, to follow evacuation and closure instructions, and to obtain information from verified City and County sources. Generators must be operated outdoors and away from doors and windows, and outdoor cooking equipment must never be used indoors. Public messages will identify what happened, who is affected, what residents should do, and when the next update will be provided. 9 P a g e | 4
Backup communication methods and community partner networks will support information delivery when power, cellular service, or internet access is disrupted.
In addition, work is underway to schedule a Community Preparedness Event that would focus on providing key information, tips, and tools from key stakeholders like the County, Red Cross, City, State, Non-profit agencies, etc.
Declaration of Local State of Emergency
It is recommended that a Local State of Emergency be declared for the City, similar to Proclamation of a State of Emergency issued by Governor Newsom on September 21, 2026 in anticipation of the developing 2026-2027 El Niño. The attached Proclamation lists the necessary authorities and support for the declaration of local emergency.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that receiving this informational report is not a project as defined by the California Environmental Quality Act under CEQA Guidelines Section 15378. The report does not authorize a project, commit the City to a course of action, or cause a direct or reasonably foreseeable indirect physical change in the environment. Any subsequent discretionary project resulting from future preparedness or infrastructure actions will be evaluated separately for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No. This informational report does not involve a contract, license, permit, franchise, or other entitlement for use.
STRATEGIC PLAN INITIATIVE:
This update supports the City Council priorities of public safety, reliable infrastructure, effective government, and timely communication with the community. Early coordination and public education strengthen the City’s ability to maintain essential services, protect residents, and recover from storm-related impacts.
DEPARTMENTAL COORDINATION:
The Fire Department is coordinating this readiness update with the Police Department, Public Works Department, Administration, City Attorney, Library and Community Services Department, Salinas Municipal Airport, Human Resources Department, and the Public Information Officer. Coordination also includes Monterey County emergency management and flood-control partners, the National Weather Service, utilities, schools, healthcare providers, transit agencies, community organizations, and mutual-aid partners. Department activities will be integrated through the Emergency Operations Center when activation thresholds are met.
FISCAL AND SUSTAINABILITY IMPACT:
There is no immediate fiscal impact associated with receiving this informational report, and no appropriation is requested. Departments will use existing appropriations for routine seasonal preparation to the extent available. Significant storms may require contingency or emergency 10 P a g e | 5
funding for advance preparations, staffing, emergency contracts, response costs, shelter support, and repair of damaged infrastructure; any required budget action will be presented under the applicable emergency and fiscal authorities.
Fund General Ledger Number
(Operating/CIP) General Ledger Account Name Remaining Budget Appropriation Amount
Requested
N/A N/A N/A N/A N/A
ATTACHMENTS:
El Niño and Flood Readiness City Council Presentation
Proclamation Establishing the Threatened Existence of a Local Emergency Proclamation of a State of Emergency (September 21, 2026; Governor Newsom) 11 El Niño and Flood
Readiness
City of Salinas departmental preparations
City Council Briefing | September 2026
12 Why Salinas is
preparing now
Current outlook and local
exposure
>90%
NOAA chance of a very
strong El Niño during fall
and winter 2026–27
15,415
residents in the 1%
annual chance floodplain
1995
11,000 residents displaced in
Monterey County storms
2 13
Past floods
provide local
evidence
1995, 1997, and 1998
1995
About 11,000 residents
displaced; approximately $230
million in losses.
1997
Carr Lake and local creeks
flooded; Kern Street remained
flooded for 11 days.
1998
About 29,000 acres damaged;
approximately $45 million in
losses.
3 14
The 2022–23
storms renewed
the warning
Recent Monterey County impacts
HIGHWAY 101 FLOODING SALINAS RIVER FLOODING
Six storm systems brought widespread flooding, river flooding, damaging winds, high surf, and landslides from December 26, 2022 through January 17, 2023. 4 15
Flood risk
follows known
Salinas corridors
Carr Lake, creeks, and drainage
constraints
15,415
people in the 1% annual
chance floodplain
$723M
property exposed
21 mi
of roadway in the
floodplain
5 16
NOAA expects a
very strong El
Niño
Seasonal outlook, not a storm forecast
>90%
chance of a very strong
event during fall and
winter 2026–27
69%
chance of historic strength during
October–December 2026
(Local expected peak
January/February)
El Niño changes the odds. It does not guarantee flooding in Salinas.
6 17
Satellite
observations
show a
developing
Pacific signal
Sea surface height anomaly
1997 AND 2015 JUNE 1, 2026
The 2026 observation shows elevated sea surface height extending toward South America. Compare the spatial pattern, not color intensity: the graphics use different scales and processing. 7 18
The 2015–16
preparations
established a
useful model
Earlier City readiness work
Storm drains, pumps, channels, and equipment checked before the rainy season
Fire, Police, and Public Works trained for moving-water and flood operations EOC coordination connected to County OES and warning systems English and Spanish preparedness messages shared before impacts 8 19
Four City
priorities before
the storms
Common outcomes across departments
01 Drainage and infrastructure
Inspect priority systems and confirm pumps, generators, barricades, fuel, and backup power.
02 Roads, evacuation, and shelter
Preplan closures, detours, rescue access, transportation assistance, shelter, and reentry.
03 EOC and staffing
Set readiness triggers and confirm assignments, duty coverage, mutual aid, and purchasing authority. Consider preemptive Emergency Declaration 04 Public information
Prepare English and Spanish messages and coordinate distribution through trusted partners.
9 20
Readiness
escalates with
forecast
confidence
Seasonal work remains separate
from incident activation
SEASONAL Now through first major
storm
Complete maintenance, contracts,
staffing plans, public education, shelter
coordination, and an EOC exercise.
ELEVATED
Credible 5–7 day signal Begin daily coordination, stage equipment, verify patrols, brief Council,
and start public updates.
RESPONSE Watch, warning, or local
threshold
Activate the appropriate EOC level,
deploy resources, close unsafe roads,
open shelter support, and issue protective
actions.
RECOVERY Hazards stabilize Inspect damage, support displaced residents, document costs, and
communicate restoration priorities.
10 21
Fire Department
preparations
Emergency coordination and
rescue capability
Review EOC activation procedures and
Fire Department staffing assignments
Confirm swiftwater rescue, high-water vehicle,
HazMat, and mutual-aid readiness
Map flood-prone access routes for stations
and emergency response
Check generators, fuel, communications, and
continuity needs at fire facilities
Coordinate an El Niño readiness exercise with
City departments
11 22
Police
Department
preparations
Evacuation, traffic control, and field
coordination
Review evacuation zones, traffic-control points,
and alternate routes
Plan staffing for road closures, evacuations, and
extended incidents
Coordinate access control for flooded or evacuated
neighborhoods
Confirm interoperable communications and unifiedcommand procedures Prepare welfare-check and missing-person
procedures for severe weather
12 23
Public Works
preparations
Drainage, road safety, and critical
infrastructure
Inspect and clear priority storm drains, creeks,
ditches, and culverts
Test pumps, generators, barricades, signs, vehicles,
and field equipment
Map repeat-flooding locations and preplan closures
and detours
Stage sandbags and sand for public use; the PIO will
announce locations
Coordinate contractors, materials, fuel, and
emergency purchasing
Establish field reporting for drainage conditions,
damage, and restoration
13 24
Administration
preparations
Citywide direction, policy coordination,
and continuity
Confirm emergency authorities, succession, and continuity of government
Set expectations for readiness reporting and EOC participation Review emergency procurement, contracting, mutual aid, and fiscal authorities
Coordinate policy briefings for the Mayor, Council, and regional partners
Track unresolved resource needs and decisions requiring executive action
14 25
Finance and
Information
Systems
preparations
Provide fiscal oversight and documentation of
emergency related expenses, support
emergency procurements and assure
computer network and application integrity.
Support EOC and communications.
Assure fiscal policies and processes are consistent with County, State, and Federal requirements for disaster reimbursements Ensure essential procurement services remain available: payment systems, emergency payroll, securing back-up financial systems Evaluate current information systems vulnerabilities and mitigate risks to communications infrastructure
Facilitate continuity of government information systems and workforce mobility
Coordinate and provide technical support to the City EOC and departments for continuity of operations
14 Maintain detailed records, segregate emergency funds from regular budgets, coordinate with emergency management to align spending with operational priorities
26 Community
Development
preparations
Support unsheltered population and
residents displaced by emergency
incidents. Support damage assessment
and inspections where needed.
Review current social support programs and capabilities in preparation to support displaced residents
Provide damage assessment/recovery support in building
inspections and permitting assistance
Review emergency procurement, contracting, and fiscal authorities Review disaster assistance resources and prepare to administer assistance programs for residents and businesses
Assist public safety departments in outreach and communication with the unsheltered in evacuation areas
Provide representation in the City/County EOC where needed 14 27
Library and
Community
Services
preparations
Shelter support and resident assistance
Review potential shelter, warming-center, and community-support locations and prepare appropriation requests as needed
Assess parks, playgrounds, and recreation facilities for any weather related vulnerabilities or hazards to the public
Confirm staffing, accessibility, supplies, security, and facility procedures
Coordinate assistance for residents who may need transportation or support
Prepare libraries and community centers to share verified City information
Identify nonprofit and community partners that can support displaced residents
15 28
Salinas
Municipal
Airport
preparations
Airport continuity, drainage, and aviation
safety
Inspect airfield drainage, low areas, pumps, generators, and backup systems
Review runway, taxiway, lighting, and navigation-system inspection procedures
Coordinate severe-weather notifications with tenants, operators, and responders
Plan for access restrictions, debris, standing water, and facility damage
Confirm continuity procedures and emergency aviation support for regional impacts
16 29
Human
Resources
preparations
Workforce continuity and employee
safety
Confirm employee notification, emergency-contact, and
accountability procedures
Review essential staffing, alternate assignments, overtime, and recall processes
Prepare guidance for remote work, closures, leave, and payroll continuity
Coordinate employee safety information and post-incident support resources
Maintain current rosters for EOC staffing and department succession 17 30
Public
Information
Officer
preparations
One verified message through trusted
channels
Communicate preparedness messages over the next several months so residents can prepare homes and families
Prepare English and Spanish templates for storms, flooding, closures, evacuation, and shelter
Confirm message-approval authority and Joint Information System procedures
Coordinate alerts, web updates, social media, news media, and community partners
Plan backup communication methods for power, cellular, or internet disruption
Monitor questions and misinformation and publish scheduled updates
18 31
Residents need
practical flood
safety
information
Evacuation, alerts, and
moving water
6 in of moving water can
knock a person down
2 ft of moving water can
sweep away a vehicle
PUBLIC ACTIONS
Follow evacuation and roadclosure instructions
Never enter flooded roads or
moving water
Register for alerts and verify City
information
19 32
What residents
can do now
Before the first major storm
PROTECT THE HOME
Clean gutters and downspouts;
direct runoff away from the home
Repair roof leaks and inspect
windows, doors, and exterior drainage
Clear private drains, swales, ditches,
and culverts; test sump pumps
Trim hazardous limbs and secure
furniture, tools, and loose materials
Plan sandbags or barriers; photograph
property and review insurance
PREPARE THE HOUSEHOLD
Prepare a go bag with identification,
clothing, chargers, cash, and
supplies
Keep medications, medical equipment,
pet supplies, and documents ready
Store water, food, flashlights, batteries,
a radio, and power banks
Make a family communication plan;
identify routes and meeting places
Register for alerts; fuel or charge
vehicles and check on vulnerable
neighbors
Use generators outdoors and away from doors and windows. Never use outdoor cooking equipment indoors.
20 33
Public
information must
reach Salinas
Trusted channels and consistent
updates
MESSAGE
CONTROL One approval process, verified facts, and a published update schedule
LANGUAGE AND
ACCESS English and Spanish together when possible, plus accessible formats
CHANNELS Alerts, City websites, social media, news media, schools, employers, libraries, and community organizations
BACKUP Field teams and partner networks when power, cellular service, or internet access fails
FEEDBACK Track questions, misinformation, delivery results, and unmet needs
21 34
Recommended
Council actions
Complete readiness work
before the first major storm
01 Support Citywide preparedness and regional readiness efforts and approve a proclamation establishing the threatened existence of a local emergency. (Salinas Municipal Code Section 11A-6.A(1)) 02 Maintain contingency and emergency funding for advance preparations and infrastructure repairs and consider a preemptive Emergency Declaration 03 Direct staff to complete an interdepartmental flood and EOC exercise.
Council to participate EOC training.
04 Receive a final readiness report identifying completed work and unresolved resource needs
Local history provides the warning. The current forecast provides the lead time. 22 35
Local Proclamation
• Authority: Enables local government to forego certain regulations, expedite procurement, commandeer resources, activate Disaster Service Workers, and coordinate emergency services.
• Proclamation Process: Issued by the City Manager or County Administrative Officer within 10 days of the incident start. May be issued preemptively pursuant to Municipal Codes.
• Ratification: The local governing body must review and ratify the proclamation within 7 Days.
• Duration and Renewal: Initial proclamation is time-limited; extensions require review and re-approval every 60 days. • Benefits: Supports rapid response, first step to access local, state, and federal emergency funding, and enhanced interagency coordination.
Local emergency proclamations provide legal authority to mobilize resources, streamline decision-making, and access state and federal assistance during crises.
10 Days
Proclamation
7 Days
Ratification
60 Days
Renewal
The picture can't be displayed.
The picture can't be displayed.
The picture can't be displayed.
The picture can't be displayed.
36 Questions &
Discussion
City of Salinas El Niño and Flood
Readiness
Thank you
23 37
1 of 3
PROCLAMATION OF THE THREATENED EXISTENCE OF A LOCAL
EMERGENCY
WHEREAS, California is entering the 2026-2027 wet season amid the ongoing development of a strong and likely historic El Niño event in the Pacific Ocean; and WHEREAS, according to the National Oceanic and Atmospheric Administration’s Climate Prediction Center “El Niño is strengthening, with a greater than 90% chance of a very strong event during the Northern Hemisphere fall and winter 2026-27" within indications that “El Niño will continue to strengthen through the end of the year. During the October-December 2026 season, there is a 75% chance of a historic event that would exceed the strength of previous El Niño events dating back to 1950. With an event of this magnitude, the chances of experiencing impacts consistent with El Niño are larger, though not guaranteed. In summary, El Niño is strengthening, with a greater than 90% chance of a very strong event during the Northern Hemisphere fall and winter 2026-27"
(https://www.cpc.ncep.noaa.gov/products/analysis_monitoring/enso_advisory/ensodisc.shtml); and
WHEREAS, Section 11A-6 of the Salinas Municipal Code empowers the Director of Emergency Services (identified in Section 11A-5 of the Salinas Municipal Code as the City Manager) to request the City Council to proclaim the existence or threatened existence of a “local emergency” if the City Council is in session; and
WHEREAS, the California Emergency Services Act authorizes the governing body of a city, county, or city and county, to proclaim a local emergency (California Government Code section 8630); and
WHEREAS, pursuant to the authority granted to the Governor of the State of California by the California Emergency Services Act, on September 21, 2026, Governor Newsom issued a Proclamation of a State of Emergency in anticipation of the developing 2026-2027 El Niño Event (https://www.gov.ca.gov/wp-content/uploads/2026/09/SIGNED_Super-El-Nino-SOE-9-21-
26.pdf); and
WHEREAS, Salinas has experienced increasingly severe and destructive storms, including the “2023 Pineapple Express” which produced a significant amount of rain over several hours causing the Salinas River to “over-top” its banks and flood into the City’s Industrial Wastewater Treatment Plant and also causing significant flooding in other localized areas. Similarly, other atmospheric river events which have caused flooding, high winds, power outages, fallen trees, and damage to critical infrastructure and the disruption of essential services within Salinas; and WHEREAS, Salinas’s recent experiences with strong winter storms and damage to critical infrastructure and the disruption of essential services demonstrates the importance of taking actions to prepare before severe storms arrive; and
38 2 of 3
WHEREAS, the Salinas City Council finds that conditions and threatened conditions of extreme peril to the safety of persons and property exist due to the developing El Niño event; and WHEREAS, these conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of the State and other political subdivisions and agencies; and
WHEREAS, the Director of Emergency Services is identified in Section 11A-5 of the Salinas Municipal Code as the City Manager and is provided powers delineated in Section 11A-5 of the Salinas Municipal Code and Section 11A-6.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED BY THE CITY COUNCIL OF SALINAS that a local emergency exists throughout the city of Salinas as a result of the threatened existence of conditions of extreme peril to the safety of persons and property within the city caused by the developing 2026-2027 El Niño event; and
IT IS FURTHER PROCLAIMED AND ORDERED that the Director of Emergency Services, Assistant Director of Emergency Services (who shall be appointed by the Director), are hereby designated as the authorized representatives of the City of Salinas for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the Director of Emergency Services and the emergency organization of the City of Salinas shall be those prescribed by state law and Charter, ordinances, and resolutions of the City of Salinas, and that the City Council shall review the need for continuing the local emergency at least once every sixty (60) days until the City Council terminates the local emergency.
PASSED AND ADOPTED by the City Council of the City of Salinas this 29th day of September 2026.
______________________________
Dennis Donohue, Mayor
APPROVED AS TO FORM:
_______________________________
Christopher A. Callihan, City Attorney
39 3 of 3
ATTEST:
______________________________
Patricia M. Soratos, City Clerk
40 EXECUTIVE DEPARTMENT
STATE OF CALIFORNIA
PROCLAMATION OF A STATE OF EMERGENCY
WHEREAS in the past several years, California has experienced increasingly severe and destructive storms, including atmospheric river events that have caused widespread flooding, mud and debris flows, landslides, high winds, power outages, road and highway closures, evacuation orders, damage to homes and critical infrastructure, and disruption of essential services; and WHEREAS climate change is intensifying these weather and hydrologic extremes in California, contributing to increasingly severe swings between drought and flooding, and heightening the risks that extreme storms pose to communities, infrastructure, natural resources, and the economy; and WHEREAS California is entering the 2026–2027 wet season amid the ongoing development of a strong and likely historic El Niño event in the Pacific Ocean; and
WHEREAS the National Oceanic and Atmospheric Administration’s National Weather Service Climate Prediction Center, in its August 13, 2026, diagnostic report, found that the El Niño event is strengthening, with a greater than 90 percent chance of a very strong event during Northern Hemisphere fall and winter of 2026–2027; and
WHEREAS the Climate Prediction Center projected a 69 percent chance that the event will reach historic strength during the October through December 2026 season, defined as a three-month Relative Oceanic Niño Index, and exceeding the strength of all prior El Niño events in the historical record beginning in 1950; and
WHEREAS the National Weather Service Climate Prediction Center has found that atmospheric conditions over the tropical Pacific are consistent with a strengthening El Niño, including changes in equatorial winds and an eastward shift in enhanced convection and rainfall toward the central and eastern Pacific, making it more likely that at least some parts of California will experience stronger storms in coming months; and
WHEREAS elevated baseline coastal water levels, combined with high tides, large waves, high surf, and coastal storms, can increase risks of coastal flooding, beach erosion, bluff erosion, transportation disruption, and damage to public and private infrastructure; and
WHEREAS California has already begun to experience effects attributed to this El Niño event, including unusual precipitation and significant coastal flooding; and
WHEREAS historical experience demonstrates that very strong El Niño events do not produce uniform statewide outcomes, but can be associated with exceptionally wet and destructive winter conditions in California; and WHEREAS California’s recent experience with atmospheric rivers, debris flows following wildfires, flash flooding, coastal erosion, inundation, and damage to transportation and flood-control infrastructure demonstrates the importance of procuring and positioning resources, clearing waterways, and taking additional actions to prepare before severe storms arrive; and WHEREAS areas affected by recent wildfires are particularly susceptible to flash flooding, mud and debris flows, erosion, sediment transport, and road closures during high-intensity rainfall; and
41 WHEREAS in light of that experience, local governments, local water agencies, and local flood control authorities have requested action now to enable them to move quickly to begin preparations for preventing and responding to the impacts of potential flooding; and
WHEREAS low-income communities, farmworker families, rural residents, seniors, persons with disabilities, residents with limited transportation access, people experiencing homelessness, and communities in flood-prone, coastal, or post-fire areas may face disproportionate risks; and
WHEREAS the demonstrated potential for a very strong or historic-strength El Niño event to cause elevated coastal water levels and high-impact storms in California warrants early, coordinated, and targeted preparedness actions to protect Californians, critical infrastructure, agricultural lands, natural resources, and the State’s economy; and
WHEREAS under the provisions of Government Code section 8558(b), I find that conditions of extreme peril to the safety of persons and property exist due to the developing El Niño event; and
WHEREAS under the provisions of Government Code section 8558(b), I find that the developing El Niño event is likely to cause conditions that, by reason of their magnitude, are likely to be beyond the control of the services, personnel, equipment, and facilities of any single local government and require the combined forces of a mutual aid region or regions to appropriately respond; and
WHEREAS under the provisions of Government Code section 8625(c), I find that local authority is inadequate to cope with the magnitude of the extreme peril posed by the developing El Niño event; and
WHEREAS under the provisions of Government Code section 8571, I find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of the developing El Niño event.
NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code section 8625, HEREBY PROCLAIM A STATE OF EMERGENCY to exist statewide due to the developing 2026–2027 El Niño event.
IT IS HEREBY ORDERED THAT:
1. All agencies of the state government are to utilize and employ state personnel, equipment, and facilities for the performance of any and all activities consistent with the direction of the Governor’s Office of Emergency Services and the State Emergency Plan. The Governor’s Office of Emergency Services shall coordinate statewide preparedness activities for potential severe weather, flooding, coastal flooding, erosion, mud and debris flows, and related impacts associated with conditions resulting from the El Niño event, including atmospheric rivers and other severe storm systems. The Governor’s Office of Emergency Services shall work with local and tribal governments to support emergency planning, resource coordination, and requests for state assistance. To protect their safety, all residents are to obey the direction of emergency officials with regard to this emergency.
42 2. As necessary to assist local governments and for the protection of public safety and the environment, state agencies shall enter into contracts to arrange for the procurement of materials, goods, and services necessary to quickly assist with the response to and recovery from the impacts of this emergency. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, are suspended to the extent necessary to address the effects of this emergency.
3. The California Environmental Protection Agency and the California Natural Resources Agency, including boards, departments, and offices within those agencies, are directed to prioritize work to help local agencies prepare for anticipated impacts from the El Niño event. In particular, those state agencies are directed to prioritize permitting, consultation, and technical assistance to support local efforts to prevent or mitigate impacts from anticipated or potential flooding, landslides, and mud and debris flows, including local efforts to expedite levee and other flood management infrastructure repairs, vegetation management, debris removal, sediment management, bridge scour protection, and channel-capacity improvements. State agencies are directed to work with local agencies to issue any necessary permits or other approvals for such efforts as quickly as possible, including by identifying and invoking existing emergency authorities or other pathways for streamlined review.
On or before October 16, 2026, the Secretary for Environmental Protection and the Secretary of the Natural Resources Agency shall submit a joint recommendation to my office as to whether further action or emergency suspensions are necessary to support and expedite this work.
4. The Governor’s Office of Emergency Services shall coordinate the State’s preparation for and response to the developing El Niño event, including by working with the Department of Water Resources and other appropriate government agencies to prepare to pre-position personnel, equipment, supplies, commodities, and other resources based on forecast conditions, local needs, and identified risks. In particular, this work shall draw on the Department of Water Resources’ guidance regarding floodrisk-reduction activities.
5. The Department of Water Resources shall take appropriate action to procure, maintain, stage, pre-position, distribute, and replenish flood-fight supplies, equipment (including, but not limited to, sandbags, riprap and other rock materials, plastic sheeting, and pumps), and other materials necessary to support statewide flood preparedness, response, and protective actions in connection with the El Niño event. The Department of Water Resources shall coordinate with appropriate government agencies to identify priority areas for flood-fight material staging and plans to make these materials available where they are needed, when they are needed.
6. The Department of Water Resources, through its Division of Safety of Dams, shall conduct outreach to owners of jurisdictional dams regarding potential severe conditions during the El Niño event and shall reiterate to dam owners their responsibilities to inspect, operate, maintain, repair, and safely manage their dams and appurtenant structures in accordance 43 with applicable law, permit conditions, emergency action plans, and directives of the Division of Safety of Dams.
7. The Governor’s Office of Emergency Services, in coordination with the Department of Water Resources, shall conduct outreach to counties, cities, and relevant local agencies that are responsible for levees, floodcontrol facilities, and associated structures that may be vulnerable to impacts of the El Niño event to take appropriate actions to procure, maintain, stage, pre-position, distribute, and replenish flood-fight supplies, commodities, equipment, and materials necessary to support flood preparedness, response, and protective actions.
8. The Department of Water Resources, in coordination with the State Water Resources Control Board, shall conduct outreach and education to advance groundwater recharge projects and to use flood flows to recharge groundwater aquifers under existing law with the goal of reducing flood impacts and strengthening local water supplies.
9. Consistent with Paragraph 3 of this Proclamation, the Coastal Commission is directed to expedite review and action on proposed development by coastal communities to prepare for the impacts of this El Niño event.
Coastal communities are encouraged to submit permit applications, as appropriate, to facilitate timely Coastal Commission review, technical assistance, and other support for El Niño preparations. After an application is received, the Commission shall respond with notification of any incomplete items within five days. After an application is complete, it shall be scheduled for hearing at the next Commission meeting. For emergency permit requests, the Commission shall accept both written and oral requests to its district offices. When necessary to address an urgent need related to this emergency, the Commission shall take action on emergency permit requests as quickly as possible and within twentyfour hours of receipt.
10. The California Department of Transportation and California State Transportation Agency shall identify those state highways, bridges, culverts, drainage facilities, slopes, and other transportation infrastructure most at risk of flooding, erosion, debris flows, rockslides, mudslides, or other significant impacts from severe storms caused by the El Niño event, and transmit to the Governor’s Office of Emergency Services a prioritized list of projects to address such risks within 30 days of this Proclamation.
11. The California Department of Transportation shall develop plans to preposition personnel and materials (including directional signage, trafficcontrol devices, road-closure devices, warning signs, delineators, emergency communications equipment, and other resources) at or near locations that may be identified as at risk of severe impacts from the El Niño event. This shall include plans to prepare and pre-position snowremoval, snow-control, and ice-control equipment as appropriate, including snowplows, snow blowers, graders, loaders, chain-control equipment, salt, sand, and other materials necessary to maintain safe travel and restore access on state highways during the El Niño event.
12. The Adjutant General and the California Military Department shall, in coordination with the Director of the Governor’s Office of Emergency 44 Services, identify California National Guard personnel, equipment, and capabilities that may be available to support state and local emergency operations, if activated or tasked, in relation to this El Niño event. Such planning shall include readiness for high-water vehicle operations; aviation operations, including reconnaissance, search and rescue, transport, and heavy-lift support, as appropriate; engineering support; emergency communications; transportation and logistics; evacuation support; flood-fight activities; debris removal and route clearance; commodity distribution; shelter support; and other life-safety and emergency-support missions.
13.California Volunteers, in coordination with the Governor’s Office of Emergency Services and other appropriate agencies, shall prepare to mobilize volunteers and trained service members, consistent with their training, mission, safety requirements, and applicable law, to support state and local preparedness, response, and recovery activities in connection with the El Niño event.
14. The California Conservation Corps shall prepare to deploy Corpsmembers, consistent with its statutory mission, training, available resources, safety requirements, and applicable law, to support severe weather preparedness and response activities in connection with the El Niño event.
15. The California Energy Commission, the Office of Energy Infrastructure Safety, and the State Water Resources Control Board and regional water quality control boards are directed, and the California Public Utilities Commission is requested, to coordinate, consistent with their respective authorities, with electrical, natural-gas, water, wastewater, telecommunications, transportation, and other critical-service providers to enhance readiness and support timely restoration of essential services following storm impacts.
16. The Governor’s Office of Emergency Services, in consultation with relevant state agencies, shall expand accessible, multilingual public preparedness communications related to severe weather, flooding, emergency alerts, evacuation readiness, power outages, safe travel, disaster assistance, and household emergency planning.
17.Agencies under my direct authority shall cooperate in their response to this emergency. Other agencies are requested to assist in responding to this emergency, as appropriate.
18. The restrictions set forth in Penal Code section 396, which are automatically triggered upon proclamation of a state of emergency, are suspended, and no such restrictions are imposed, with respect to this El Niño event, at this time.
I FURTHER DIRECT that as soon as hereafter possible, this Proclamation be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Proclamation.
This Proclamation is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.
45 IN WITNESS WHEREOF I have
hereunto set my hand and caused
the Great Seal of the State of
California to be affixed this 21st day
of September 2026.
_________________________
GAVIN NEWSOM
Governor of California
ATTEST:
_____________________________
SHIRLEY WEBER, PH. D
Secretary of State
46 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-460, Version: 1
Minutes
Approve the minutes of September 15, 2026.
City of Salinas Page 1 of 1 Printed on 9/24/2026
powered by Legistar™ 47
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-393, Version: 1
Professional Services Agreement for Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan Update
Approve a Resolution authorizing the City Manager to execute a Professional Services Agreement, and any amendments or extensions thereto, with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA Self-Evaluation and ADA Transition Plan update, in a not-to-exceed amount of $563,830.
City of Salinas Page 1 of 1 Printed on 9/24/2026
powered by Legistar™ 48
CITY OF SALINAS
COUNCIL STAFF REPORT
P a g e | 1
DATE: SEPTEMBER 15, 2026
DEPARTMENT: PUBLIC WORKS
FROM: DAVID T. JACOBS, PUBLIC WORKS DIRECTOR
THRU: ADRIANA ROBLES, CITY ENGINEER
BY: MARIA CONTRERAS, MANAGEMENT ANALYST
TITLE: PROFESSIONAL SERVICES AGREEMENT FOR AMERICANS
WITH DISABILITIES ACT (ADA) SELF-EVALUATION AND
TRANSITION PLAN UPDATE
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to execute a Professional Services Agreement, and any amendments or extensions thereto, with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA Self-Evaluation and ADA Transition Plan update, in a not-to-exceed amount of $563,830.
EXECUTIVE SUMMARY:
The City of Salinas is updating its Americans with Disabilities Act (ADA) Transition Plan. The Self-Evaluation will identify accessibility barriers in City programs, services, facilities, and public rights-of-way, establishing recommendations and priorities for achieving compliance with federal and state regulations. The ADA Transition Plan update will provide a comprehensive framework for addressing those identified accessibility barriers. Staff conducted a competitive Request for Proposals (RFP) process and recommend awarding a Professional Services Agreement to Bureau Veritas Technical Assessments, LLC, the highest-ranked qualified consultant, in an amount not to exceed $563,830.
BACKGROUND:
The Americans with Disabilities Act (ADA) is a federal civil rights law that prohibits discrimination on the basis of disability and requires public agencies to provide individuals with disabilities equal access to their programs, services, activities, facilities, and public rights-of-way.
Under ADA Title II, state and local governments must identify and remove accessibility barriers.
Section 504 of the Rehabilitation Act of 1973 establishes similar nondiscrimination and accessibility requirements for programs and activities receiving federal financial assistance. As a Local Public Agency (LPA) receiving federal funds administered through Caltrans, the City of 49 P a g e | 2
Salinas is required to comply with the requirements of Caltrans ADA and Section 504 Program, including Self-Evaluation, Transition Plan, and periodic program assessments.
The ADA Self-Evaluation is intended to provide a comprehensive assessment of the City’s programs, services, activities, policies, procedures, facilities, and public right-of-way infrastructure to identify barriers to accessibility and establish prioritization criteria for mitigation.
The ADA Transition Plan builds upon the ADA Self-Evaluation establishing priorities and schedules for barrier removal, identifying methods for achieving accessibility, and assigning responsibility for implementation. Because the City has over 50 employees, an ADA Transition Plan is required. Together, the ADA Self-Evaluation and the ADA Transition Plan provide a framework for maintaining accessibility, supporting the City’s ADA Non-Discrimination Policy and Grievance Procedures, and demonstrating continued compliance with federal and state requirements. Said documents are to be periodically reviewed and updated to reflect current programs, facilities, infrastructure, and accessibility needs.
The City of Salinas has steadily updated its accessibility program since completing its initial Facilities Transition Plan in 1995. An ADA Five-Year Improvement Plan subsequently followed in 1997, through Resolution No. 16177. In 2021, the City adopted Resolution No. 22135, establishing the City’s Grievance Procedures and ADA Non-discrimination Policy, and Resolution No. 22199 updated the ADA Transition Plan. The 2021 ADA Transition Plan supplemented the 1995 Facilities Transition Plan and incorporated an ADA self-evaluation of the City’s programs, procedures, and practices completed in 2016, and public right-of-way (PROW) infrastructure, including the high-priority City facilities assessments completed in 2016 and 2019. The comprehensive review evaluated approximately 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops, and 24 City facilities were evaluated and identified accessibility deficiencies, estimated corrective improvement costs, and established prioritization and funding strategies for addressing identified barriers.
An updated ADA Self-Evaluation and Transition Plan is necessary to reflect changes to the City’s programs, services, facilities, public right-of-way infrastructure, policies, and regulatory requirements since the previous comprehensive assessments. The update will provide the City with a current inventory and assessment of accessibility barriers, identify appropriate corrective actions, establish priorities and implementation schedules for barrier removal, and support continued compliance with the ADA and Section 504 program requirements. To support this effort, the City issued a Request for Proposals (RFP) to conduct a comprehensive ADA Self-Evaluation and update its ADA Transition Plan. In response to the RFP, the City received five (5) proposals. A selection committee consisting of staff from the Public Works Department and the Community Development Department evaluated the proposals in accordance with the criteria established in the RFP. The selection committee identified Bureau Veritas Technical Assessments, LLC, as the highest-ranked qualified consultant.
Staff recommends that the City Council authorize a Professional Services Agreement with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA Self-Evaluation of the City’s programs, services, activities, facilities, public right-of-way facilities, and infrastructure and to update the City’s ADA Transition Plan in an amount not to exceed $563,830 (Attachment 1). 50 P a g e | 3
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes.
STRATEGIC PLAN INITIATIVE:
This action supports the City’s 2025 Strategic Plan Infrastructure and City Services goals by identifying and setting a path to correct ADA barriers, promoting equitable access to City services and fostering inclusive development, providing high-quality customer service, and engaging residents and improving communication with the community.
DEPARTMENTAL COORDINATION:
Public Works will lead the project in coordination with City departments and divisions responsible for facilities, programs, services, public rights-of-way, GIS, and other ADA-related areas. The City will also coordinate with Monterey-Salinas Transit (MST) to incorporate its recent bus stop facilities self-evaluation into the City’s ADA Transition Plan.
FISCAL AND SUSTAINABILITY IMPACT:
The total cost of the Professional Services Agreement with Bureau Veritas Technical Assessments, LLC, the highest-ranked qualified consultant, shall not exceed $563,830.
The proposed action will utilize existing appropriations from CIP 9618, City-Wide ADA Transition Plan. No additional funding is requested.
Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
2401 5800.50.9618 Outside Services -
Professional Services
$1,200,000.00 $563,830.00
ATTACHMENTS:
Resolution
Attachment 1: Professional Services Agreement
51 Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION APPROVING THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SALINAS AND BUREAU VERITAS TECHNICAL ASSESSMENTS, LLC, FOR AMERICANS WITH DISABILITIES ACT (ADA) SELFEVALUATION AND TRANSITION PLAN UPDATE WHEREAS, Title II of the Americans with Disabilities Act of 1990 (ADA), codified at 42 U.S.C. 12101 et seq., prohibits discrimination on the basis of disability by public agencies and requires public agencies to provide qualified individuals with disabilities equal access to their programs, services, activities, and facilities; and
WHEREAS, 28 C.F.R. Part 35 establishes requirements for public agencies under ADA Title II, including requirements relating to accessibility of programs, services, activities, and facilities and the removal of accessibility barriers; and WHEREAS, Section 504 of the Rehabilitation Act of 1973, codified at 29 U.S.C. 794, prohibits discrimination on the basis of disability under programs and activities receiving federal financial assistance and requires recipients to provide individuals with disabilities meaningful and equal access to their programs, services, activities, and facilities; and WHEREAS, 49 C.F.R. Part 27 establishes requirements for nondiscrimination on the basis of disability in programs and activities receiving or benefiting from federal financial assistance; and
WHEREAS, California Civil Code Section 54, et seq., provides additional protection for persons with disabilities and requires accessibility to public buildings, structures, sidewalks, curbs, and related facilities constructed with public funds, as applicable; and WHEREAS, as a Local Public Agency receiving federal funds administered through Caltrans, the City of Salinas is required to comply with applicable Caltrans ADA/Section 504 program requirements, including but not limited to the designation of an ADA Coordinator, adoption and publication of ADA nondiscrimination policies and grievance procedures, completion, maintenance, and periodic updates of the ADA Self-Evaluation and the ADA Transition Plan, and periodic program assessments; and
WHEREAS, an ADA Self-Evaluation is intended to identify the agency's programs, activities, and services, including public right-of-way facilities and their locations; assess whether employees and officials are familiar with the agency's ADA obligations; evaluate the availability of auxiliary aids and services necessary to provide effective communication with individuals with disabilities; review policies and procedures to ensure equal opportunity for individuals with disabilities to participate in and benefit from programs, activities, and services; and identify physical and non-structural barriers to accessibility; and 52 Page | 2
WHEREAS, pursuant to 28 C.F.R. § 35.150(d), Local Public Agencies with 50 or more employees are required to develop a Transition Plan following completion of the Self-Evaluation to identify and prioritize the removal of physical and structural barriers that limit accessibility to the agency's programs and activities; and
WHEREAS, the Transition Plan is required to identify physical obstacles that limit accessibility, describe in detail the methods to be used to make facilities accessible, specify a schedule for taking necessary steps to provide accessible pedestrian access and otherwise achieve compliance with applicable ADA and Section 504 requirements, and identify the official responsible for implementation of the plan; and
WHEREAS, Local Public Agencies are required to implement a system for periodically reviewing and updating their ADA Self-Evaluations and, where applicable, Transition Plans; and WHEREAS, the City of Salinas originally prepared a Facilities Transition Plan in 1995, prepared by consultant HBFL, which focused on accessibility compliance at City facilities; and WHEREAS, on June 22, 2021, the City Council adopted Resolution No. 22135, approving the City's ADA Grievance Procedures and ADA Nondiscrimination Policy; and WHEREAS, on September 21, 2021, the City Council adopted Resolution No. 22199, approving the City's updated ADA Transition Plan; and
WHEREAS, the City determined that an updated ADA Self-Evaluation and Transition Plan was necessary to evaluate the City's current programs, services, facilities, public right-ofway facilities, and infrastructure, identify existing accessibility barriers and appropriate corrective actions, establish priorities and schedules for barrier removal, and ensure continued compliance with applicable federal and state requirements; and WHEREAS, the City of Salinas issued a Request for Proposals (RFP) for professional consulting services to conduct an ADA Self-Evaluation and update the City's ADA Transition Plan; and
WHEREAS, five (5) proposals were received and evaluated by a selection committee comprised of staff from the Public Works Department and the Community Development Department in accordance with the evaluation criteria established in the RFP; and WHEREAS, the selection committee identified Bureau Veritas Technical Assessments, LLC, as the highest-ranked qualified consultant; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.
Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or 53 Page | 3
because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute a Professional Services Agreement, and any amendments or extensions thereto, with Bureau Veritas Technical Assessments, LLC, to conduct a comprehensive ADA SelfEvaluation and ADA Transition Plan update, in a not-to-exceed amount of $563,830.
PASSED AND APPROVED this 15th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Dennis Donohue, Mayor
ATTEST:
Patricia M. Soratos, City Clerk
54
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND BUREAU
VERITAS TECHNICAL ASSESSMENTS,
LLC
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 26655
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4
1. Scope of Service. ................................................................................................................. 4
2. Term; Completion Schedule. ............................................................................................... 4
3. Compensation. ..................................................................................................................... 4
4. Billing. ................................................................................................................................. 4
5. Meet & Confer. .................................................................................................................... 5
6. Additional Copies................................................................................................................. 5
7. Responsibility of Consultant................................................................................................ 5
8. Responsibility of City. ......................................................................................................... 5
9. Acceptance of Work Not a Release. .................................................................................... 6
10. Indemnification and Hold Harmless. ................................................................................... 6
11. Insurance.............................................................................................................................. 6
12. Access to Records................................................................................................................ 6
13. Non-Assignability................................................................................................................ 6
14. Changes to Scope of Work. ................................................................................................. 6
15. Ownership of Documents. ................................................................................................... 7
16. Termination.......................................................................................................................... 7
17. Compliance with Laws, Rules, and Regulations. ................................................................ 8
18. Exhibits Incorporated........................................................................................................... 8
19. Independent Contractor........................................................................................................ 8
20. Integration and Entire Agreement........................................................................................ 8
21. Jurisdiction and Venue......................................................................................................... 8
22. Severability .......................................................................................................................... 9
23. Notices. ................................................................................................................................ 9
24. Nondiscrimination................................................................................................................ 9
25. Conflict of Interest. ............................................................................................................ 10
26. Headings. ........................................................................................................................... 10
27. Attorneys’ Fees.................................................................................................................. 10
28. Non-Exclusive Agreement................................................................................................. 10
29. Rights and Obligations Under Agreement......................................................................... 10
30. Licenses.............................................................................................................................. 10
31. Counterparts....................................................................................................................... 10 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 26756
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
32. Legal Representation. ........................................................................................................ 10
33. Joint Representation........................................................................................................... 11
34. Warranty of Authority........................................................................................................ 11
35. No Waiver of Rights. ......................................................................................................... 11
36. Subject to Availability of Funds........................................................................................ 11
37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308)......................... 11
38. Electronic Execution of Agreement................................................................................... 11 Exhibit A - Insurance Requirements............................................................................................. 13 Exhibit B - DIR State Labor Law Requirements.......................................................................... 16 Exhibit C-1 - Scope of Service ..................................................................................................... 18 Exhibit C-2 - Compensation ......................................................................................................... 59 Exhibit C-3 - Request for Proposals............................................................................................. 64 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 26857
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND BUREAU VERITAS TECHNICAL ASSESSMENTS, LLC This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 15th day of September 2026, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Bureau Veritas Technical Assessments, LLC, a Maryland limited liability company, (hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit C-1, attached hereto and incorporated herein by reference as the City of Salinas ADA Transition Plan Update Proposal issued by Consultant together with the City’s Request for Proposals, also incorporated by reference and attached hereto at Exhibit C-3.
2. Term; Completion Schedule. This Agreement shall commence on September 15, 2026, and shall terminate on June 30, 2028, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement and as set forth in Exhibit C-2. The total amount of compensation to be paid under this Agreement shall not exceed $563,830.00.
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 26958
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
(E) The Consultant’s signature.
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27059
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
(C) City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services.
City may unilaterally change its representative upon notice to the Consultant. (D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Pursuant to the full language of California Civil Code §2782, design Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of design Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the design Consultant. The City agrees that in no event shall the cost to defend charged to the design Consultant exceed that professional’s proportionate percentage of fault.
This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.
11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.
Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27160
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.
Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit C-2 and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27261
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder, including but not limited to the Department of Industrial Relations’ State Labor Code, Labor Law requirements specified in Exhibit B hereto.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27362
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
René Mendez, City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
Erik Piller, Executive Vice President
Bureau Veritas Technical Assessments, LLC
6021 University Boulevard, Suite 200
Ellicott City, MD 21043
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27463
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.
29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27564
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
36. Subject to Availability of Funds. In the event that the City Council, or other governing body, fails to appropriate or budget sufficient funds for the continuation of this agreement, or should funds become unavailable for any other reason, the City reserves the right to terminate this agreement upon written notice. This termination shall be effective as of the last day of the fiscal year for which funds were appropriated. Upon such termination, the Consultant will be limited to compensation for satisfactory services rendered up to the termination date.
37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308). Consultant hereby affirms and warrants that it has not contributed to the campaign of any elected or appointed City official an amount totaling more than $500 within twelve (12) months of the effective date of this Agreement, except as Consultant has disclosed within its Levine Act Disclosure Form submitted by Consultant to the City. Consultant agrees, that in the event it makes any contributions subject to the Levine Act’s disclosure requirements within twelve (12) months of the effective date of this Agreement, that it will file a Levine Act Disclosure Form (or Forms). Consultant acknowledges this duty of disclosure and that the City has made the Levine Act Disclosure Form(s) readily available on the City’s public internet site under Your Government / Transparency section for Consultant’s continuous compliance.
38. Electronic Execution of Agreement. The words “execution,” “signed,” “signature,” and words of like import in this Agreement and shall be deemed to include electronic signatures or electronic records (including, without limitation, DocuSign and AdobeSign), each of which shall be of the same legal effect, validity, enforceability, and admissibility as a handwritten signature.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27665
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
CITY OF SALINAS
____________________________
René Mendez, City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney
CONSULTANT
___________________________________
By (Erik Piller): ___________________
Its (Executive Vice President): ___________________________ Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 Erik Piller
Executive Vice President
27766
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit A - Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27867
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 27968
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28069
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit B - DIR State Labor Law Requirements
DEPARTMENT OF INDUSTRIAL RELATIONS’ STATE LABOR CODE
Labor Law Requirements
(CCR Title 8, Section 16421)
This public works project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). All work shall be in accordance with wage scales and applicable determinations made by the Director of the DIR, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with §1771.
Penalties for violations may be applied by the DIR pursuant to the Labor Code §1813 and §1815. The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fines, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages as determined pursuant to Labor Code §1720, and hereby agrees to, §§1771-1774; to employ apprentices pursuant to Labor Code §1777.5 etseq., and/or to comply with the other applicable provisions of Labor Code §1720 etseq., §§1771- 1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work. This indemnification section shall survive the expiration of the Term.
The Federal and State Labor Law requirements applicable to the Agreement are composed of, but not limited, to the following items:
1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all workers employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784. The prevailing rates are those issued as wage determinations by the DIR, for each craft, classification and type of work. The current wage rate information can be found at the DIR’s website at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.
Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.
2. Apprentices: Contractor and subcontractors shall employ registered apprentices on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work. Additionally, all contractors are required to request registered apprentices (DAS 142 form).
Penalties for failure to pay prevailing wages (for non-exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28170
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
3. Certified Payroll Records: All contractors, including subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additionally, all contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database
(https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp). Penalties apply to Contractor and any Subcontractors for failure to do so under Labor Code §1777.
4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.
5. Proper Licensing/Registration: All contractors and subcontractors are required to be properly licensed, in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code and subject to the requirements of §4104 of the Public Contract Code. In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are required to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.
6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement. Posters may be printed from the DIR’s website at: http://www.dir.ca.gov/wpnodb.html.
7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”):
Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.
8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracting “kickbacks” from employee wages pursuant to Labor Code §1778.
9. Acceptance of Fees Prohibited: Contractors and subcontractors are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.
10. Unfair Competition Prohibited: Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.
11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.
12. OSHA: Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28271
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit C-1 - Scope of Service
Bureau Veritas Technical Assessments, LLC - ADA Transition Plan Update Proposal for City of Salinas
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28372
CITY OF SALINAS
ADA TRANSITION PLAN UPDATE
TECHNICAL PROPOSAL
June 22, 2026
BUREAU VERITAS | ERIK PILLER
P 800.733.0660 | [email protected]
PSA - EXHIBIT C-1
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28473
1. Cover Letter ....................................................................................................................01
2. Firm Profile......................................................................................................................02
3. Project Team...................................................................................................................04
4. Relevant Project Experience......................................................................................05
5. Local Project Experience.............................................................................................07
6. Approach and Work Plan.............................................................................................08
7. References .......................................................................................................................20
8. Appendix ..........................................................................................................................21
TABLE OF CONTENTS
BUREAU VERITAS | ERIK PILLER
P 800.733.0660 | [email protected]
COST SUBMITTED SEPARATELY
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28574
June 22, 2026
City of Salinas Public Works Department
ATTN: Maria Contreras, Management Analyst
200 Lincoln Avenue
Salinas, CA 93901
RE: ADA TRANSITION PLAN UPDATE
Dear Ms. Contreras,
Bureau Veritas Technical Assessments LLC (Bureau Veritas or BV) is pleased to provide the City of Salinas with the enclosed proposal in response to the RFP for ADA Transition Plan Update. Bureau Veritas understands the requirements of the RFP and is well qualified to perform the services.
Proven Experience | Bureau Veritas has extensive experience providing ADA Assessments for City, County, and State Government entities. We are licensed in the State of California and are familiar with all ADA and State codes and regulations. In addition to ADA Self-Evaluation and Transition Plan Expertise, Bureau Veritas offers a full suite of services including ADA plan check, inspections, design and turn-key project management for implementation. Bureau Veritas’ code compliance group has performed ADA, plan check and inspections for hundreds of municipalities acting as augmented staff or third party consultants.
Highly Qualified Team | Bureau Veritas is an architecture and engineering firm focused on assessments and planning studies, with 800 professionals nationwide.
ADA Experience | Bureau Veritas has performed over a thousand projects in California and has an extensive resume of local and regional clientele including:
The following pages detail our history, similar project experience, our key personnel and team, and our approach to your unique project. Bureau Veritas is committed to working with the City to provide the highest possible quality of service. We appreciate the opportunity to present our qualifications for this project and look forward to working with the City. I am available at (800) 733-0660, ext. 7292704 or Erik.Piller@bureauveritas. com to further discuss our qualifications. We agree to the terms set forth in Sample Agreement included as Attachment 3, and acknowledge Addendum 1 & 2.
Sincerely,
Erik Piller
Executive Vice President
180 Promenade Circle, Suite 150 |
Sacramento, CA 95834
• City of Mountain View, CA
• City of Tracy, CA
• Merced Irrigation District, CA
• City of Alameda, CA
• South Lake Tahoe, CA
• Sacramento County Correctional Facilities, CA
• City of Napa, CA
• City of West Covina, CA
• City of Hermosa Beach, CA
• Nevada Irrigation District, CA
• City of Orange, CA
• Gavilan College, CA
• City of Chino, CA
• City of Rancho Cucamonga, CA
BUREAU VERITAS | ERIK PILLER
P 800.733.0660 | [email protected]
1. COVER LETTER
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28675
2 Company: Bureau Veritas Technical
Assessments LLC
Year Founded: 1986
Headquarters: 6021 University Boulevard, Suite
200
Ellicott City, MD 21043
Project Office: Sacramento, CA
Contact: Erik Piller
Executive Vice President
Telephone: (800) 733-0660, ext. 729704
Email: [email protected]
Website: bvna.com
Company Information
HQ
HQ
HQ
BV O ice Locations
BV Technical Assessments
Headquarters
MO
IL
TX
AZ
CA
AK
NM
NV
UT
CO
KS
OK
OR
WA
ID
MT
WY
ND
SD
NE
MN
IA
WI
AR
LA
OH
WV
VA
SC
TN
MS AL GA
FL
MI
IN
NH
NJ
MD
DE
RI
ME
KY
PA
NY
CT
HI
VT
NC
2. FIRM PROFILE
Profile
Bureau Veritas is a professional services consulting
firm providing comprehensive architectural,
engineering, energy, and environmental solutions.
Our team includes over 800 building professionals
nationwide, including Registered Architects,
Professional Engineers, Certified Energy Managers,
Project Managers, Environmental Professionals,
Building Systems Consultants, and Code Compliance
Experts.
Annually, Bureau Veritas conducts thousands of
assessments for Multifamily, Commercial, Industrial,
Government, and Educational clients. Having
successfully completed billions of square feet of
building assessments, we have developed a proven
and efficient methodology for the performance of field
assessments and data collection.
Bureau Veritas’ recommendations are based
on knowledge of property conditions, life-cycle
analysis, regulations, and client objectives. Bureau
Veritas’ subject matter expertise and understanding
of buildings, parks, and property sites forms the
foundation on which we team with clients to create
and implement facility and portfolio management
solutions.
ASSET MANAGEMENT SERVICES
• Accessibility Compliance
• Facility Condition Assessments
• Capital Planning Reports
• Equipment and Asset Inventory
• Barcoding, QR Coding, and Tagging
• CMMS Consulting
• Preventive Maintenance Plans
• Space Analysis Studies
• Energy Audits and Modeling
• Commissioning (Cx and Rx)
• Construction Monitoring
• Project Management
• Plan and Document Review
What We Do
Acquisitions
Finance
Capital
Planning
Asset
Management
Construction
& Project
Management
Disposition
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28776
3 ADA Plan Experience | Since 1986, BV has proven relevant experience with the codes and regulations applicable to the City’s project. We have not filed bankruptcy within the last 5 years. BV’s history of successful performance demonstrates a competency in the following code/regulatory areas:
Relevant California Projects | Below are projects that are similar in scope to the City’s project completed by BV in California:
• 2010 ADA Standards for Accessible Design
• ADAAG / ABA / UFAS
• 2009 ICC/ANSI A117.1
• Local Building Codes
• ADA/504 Compliance
• PROWAG
• BOCA (Certified Inspectors on staff)
• NFPA
• AHERA
• USEPA Standards
• OSHA Codes and Regulations
• ASHRAE Standards related to Indoor Air Quality
and Design
CLIENT STATE SERVICES YEAR
City of Pleasanton CA ADA Assessment Just Awarded
City of South San Francisco CA ADA Assessment Just Awarded City of Westminster CA ADA Assessment Just Awarded
Marin Water District CA ADA Assessment Ongoing
City of Glendale CA ADA Assessment Ongoing
City of San Bernardino CA ADA Assessment Ongoing
University of California Los Angeles CA ADA Assessment Ongoing Nevada Irrigation District CA ADA Assessment Ongoing
City of West Covina CA ADA Transition Plan Ongoing
City of Mountain View CA ADA Transition Plan Ongoing
City of Eastvale CA ADA Transition Plan Ongoing
Orange County Transportation Authority CA ADA Assessment Ongoing City of Irvine CA ADA Assessment Ongoing
City of Oxnard CA ADA Assessment Ongoing
County of Kern CA ADA Transition Plan 2026
City of El Segundo CA FCA and ADA Assessment 2019 - 2022 Town of Fairfax CA Facility Condition Assessment 2025
Santa Cruz Parks and Recreation CA Facility Condition Assessment 2025 Tuolumne County CA ADA Assessment 2025
City of Sausalito CA Facility Condition Assessment 2024 City of Maywood CA ADA Assessment 2024
Sonoma County Area Transit District CA ADA Assessment 2024 Orange County CA ADA Assessment 2024
Butte County CA Facility Condition Assessment 2024
City of Pacific Grove CA Facility Condition Assessment 2024 City of Thousand Oaks CA Consulting Services 2024
Pasadena Unified School District CA ADA Transition Plan 2024 City of Chino CA ADA Transition Plan 2024
Gavilan College CA Facility Condition Assessment 2023
Relevant Experience
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28877
4 BV’s team includes Certified Accessibility Professionals with an average of over 20 years of relevant experience.
These subject matter experts coordinate logistics,
conduct comprehensive assessments, analyze collected
data, and develop assessment reports. BV also has an
internal information technology group that supports the development of field data collection programs and client database applications.
Erik Piller | Project Executive
Mr. Piller will oversee all contractual aspects of the project and be available to meet with the City for the duration of the project on an as-needed basis. He will have primary responsibility for defining the scope of engagement, and will meet regularly with Bureau Veritas’ Program Manager and Assessment Team to assure that the City’s needs are being met, and that the project is adequately staffed,
running smoothly, and on schedule.
Michael Cunniff | Program Manager
Mr. Cunniff will be the primary point of contact for the City throughout the duration of the project. He will work with the Assessment Team and the City to assure project success. Mr. Cunniff will be responsible for the assessment team’s overall performance, delivery of the project, and will work with the City staff to develop the implementation plan based on the results.
Bryon Scott, ADAC, APAC-BE | Quality Assurance
Manager
Mr. Scott will oversee the project, assuring technical, process, and content quality. He will have direct
management responsibility for all technical personnel,
which will allow for quick and effective implementation of quality assurance measures both at inception and
throughout the duration of the project.
Justin Vang, CASp | Transition Plan Manager
Mr. Vang will lead BV’s onsite efforts for the duration of the project. Mr. Vang will manage the Assessment Team
and meet with the City on an agreed-upon basis to ensure project success.
Assessment Team
The Assessment Team is comprised of industry
professionals having direct experience in conducting ADA Assessments. They will observe and describe barriers
in City Facilities, Parks, and Public Rights-of-Way and formulate recommendations to remedy all observed
barriers.
Erik Piller
PROJECT EXECUTIVE
Michael Cunni
PROGRAM MANAGER
ASSESSMENT TEAM
Bryon Scott, ADAC
QUALITY ASSURANCE
MANAGER
PROJECT
ORGANIZATION
CHART
TRANSITION PLAN
MANAGER
Justin Vang, CASp
Resumes
Resumes for these professionals are included in the
Appendix, per the RFP.
3. PROJECT TEAM
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 28978
5 The City of Mountain View is located in Santa
Clara County and is just over 12 square miles
with a population of over 84,000. Bureau
Veritas Technical Assessments LLC (BV)
was awarded a contract to review the City’s
existing ADA Transition Plan, perform field
investigations within the City’s right-of-way
and City facilities; evaluate City policies and
programs; and prepare an ADA Transition
Plan. The field survey included City facilities,
parks, parking lots, and streets, sidewalks,
intersections, pathways, and pedestrian
signals to identify physical barriers and
evaluate compliance with accessibility laws
and guidelines. BV also reviewed City policies,
programs, and practices to identify barriers to
accessibility, including grievance procedures
and emergency procedures.
YEAR: 2024
REFERENCE
Laurel James
(650) 903-6290 | Laurel.james@mountainview.
gov
LOCATION - Mountain View, CA
SIZE - 96 Facilities and Parks, 245 Miles of
Sidewalk
CITY OF MOUNTAIN VIEW
ADA ASSESSMENT & TRANSITION
PLAN
LOCATION - Alameda, CA
SIZE - 70 Facilities, 516,019 SF
Bureau Veritas Technical Assessments LLC (BV)
under the management of CASp consultants
performed comprehensive accessibility
assessment and inventory of City parks and
their respective facilities. During the site visits
we observed, documented, and photographed
specific conditions and modifications of
parks, restrooms, and components subject to
federal, state, and local access requirements.
The assessment was completed to the
requirements outlined in the 2010 Standards
for Accessible Design, and identified barriers
related to mobility, ambulatory, visual,
and hearing. The BV team developed a
methodology for collecting all facility data
addressing concerns of non-compliance,
condition, and future facility and operational
needs.
YEAR: 2022
REFERENCE
Kevin Jorgensen
(209) 831-6415 direct | kevin.jorgensen@
cityoftracy.org
LOCATION - Tracy, CA
SIZE - 206 Acres, 71 Parks & Facilities
CITY OF ALAMEDA
ADA SELF-EVALUATION AND
TRANSITION PLAN
CITY OF TRACY
ADA ASSESSMENT & TRANSITION
PLAN
Bureau Veritas Technical Assessments LLC
(BV) was awarded a contract to compile and
implement a comprehensive Americans with
Disabilities Act (ADA) Self-Evaluation and
Transition Plan for City programs, facilities,
parks, parking lots, streets, intersections and
sidewalks. BV performed field investigations
within the City right-of-way and of City
facilities, evaluated City policies and programs,
and prepared an ADA Transition Plan. The
ADA Transition Plan provide the basis for
prioritizing, budgeting, implementing, and
monitoring barrier removal. BV reviewed and
evaluated the current City policies, programs
(including recreation programs), and practices
in order to identify issues which may be
discriminatory to people with disabilities.
BV’s ADA reports included cost estimates of
remediation measures.
YEAR: 2022
REFERENCE
Mike Billington
(510) 747-7947 | [email protected]
4. RELEVANT PROJECT EXPERIENCE AND 5. LOCAL EXPERIENCE
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29079
6 The City procured Bureau Veritas Technical
Assessments LLC’s (BV) professional services to
assist with an update to its ADA Self-Evaluation
and Transition Plan. The Self-Evaluation
identified physical barriers limiting accessibility
to City facilities, parks, and public street rightsof-way, including sidewalks. The Transition Plan provided recommendations for removing
identified barriers and complying with
accessibility requirements as mandated by the
ADA and State of California Access codes. BV
developed a report for each building site and
park, identifying items that limit accessibility.
The Transition Plan provided the basis for
prioritizing, budgeting, implementing, and
monitoring barrier removal.
YEAR: 2023
REFERENCE
Becky Penado, ARM
(530) 542-6064 | [email protected]
LOCATION - Lake Tahoe, CA
SIZE - 55 Facilities, 10 Parks, 476,924 SF
CITY OF SOUTH LAKE
TAHOE
ADA ASSESSMENT, TRANSITION PLAN
LOCATION - Chino, CA SIZE - 42 Facilities, 45
Parks, 451,991 SF, 440 Sidewalk Miles, 3,473
CITY OF CHINO
ADA ASSESSMENT, TRANSITION PLAN
The City of Chino, CA entered into a
professional services agreement with
Bureau Veritas Technical Assessments LLC
(BV) to provide a comprehensive evaluation
of Americans with Disabilities Act (ADA)
accessibility compliance in three areas: public
rights-of-way for facilities, City policies and
practices, and City parks and buildings.
This project consisted of conducting a
self-evaluation and preparing an ADA
Transition Plan to include identified physical
barriers to accessibility, the methods to
improve accessibility, the estimated costs
to remediating the identified barriers, and
a schedule to achieve ADA compliance. BV
developed a Citywide reference map using
GIS for curb ramps. The Citywide reference
map also used GIS for sidewalks and condition
data of sidewalks (uplifts, cracks, width, repair
priority).
YEAR: 2023
REFERENCE
Lisa Almilli, MA, ADAC
(909) 334-3524 | [email protected]
LOCATION - Irvine, CA SIZE - 132 Facilities,
1,041 SF, 954 Sidewalk Miles
CITY OF IRVINE
ADA ASSESSMENT, TRANSITION PLAN
The City of Irvine engaged Bureau Veritas Technical
Assessments LLC (BV) to develop a comprehensive
Americans with Disabilities Act (ADA) Transition
Plan. The project will systematically assess the
city’s public street right-of-way, buildings, parks,
facilities, and trails to identify and address
potential barriers that may limit accessibility
for individuals with disabilities. The project was
conducted in four distinct phases, each focusing
on a specific area of the city’s infrastructure.
Bureau Veritas performed detailed field
investigations, evaluate current policies, programs,
and physical environments against the latest
federal and state accessibility guidelines. The
comprehensive assessment included developing
barrier assessment surveys, creating access
compliance assessment reports, and generating
detailed facility diagrams that highlight potential
accessibility challenges across the city’s public
spaces.
YEAR: Ongoing
REFERENCE
Vu Tran
(949) 724-6000, [email protected]
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29180
7 5. LOCAL PROJECT EXPERIENCE
Bureau Veritas has experience working in the County of Monterey including over 253 projects. BV understands the uniqueness of the
communities in the County. BV has regional staff and will be able to facilitate face to face meetings as-needed.
Our clients include:
• City of Seaside – Bureau Veritas conducted Facility Assessment for the City in 2022-2023. • City of Monterey – Bureau Veritas has conducted Facility Condition Assessments, ASA/CASp Surveys, and BOMA surveys for the City between 2014-2025.
• City of Pacific Grove – Bureau Veritas conducted Facility Condition Assessments for the City in 2025. BV also consulted with the City on EV Charger installation and ADA consulting services in 2021. • CSU Monterey Bay – Property Condition Assessment and Due Diligence (2026) • Housing Authority of County of Monterey – Assessments / Energy Audits • East Garrison Historic District – Facility Condition Assessments (in progress) Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29281
8 General Statement of Understanding
Bureau Veritas Technical Assessments LLC (BV)
understands that it will provide consulting services
to ensure the City of Salinas (“the City”) complies
with all aspects of the Americans with Disabilities
Act (ADA), the Federal ADA Accessibility Guidelines
(ADAAG), American Barriers Act (ABA), State Building
Code, and local accessibility regulations with regards
to its programs, services, public buildings, facilities and parks, exterior amenities, and paths of travel. The work will ultimately culminate in the production of an
ADA Transition Plan, which will include a schedule of
improvements necessary to meet the ADA, the State,
and local accessibility requirements, associated order
of magnitude cost estimates for barrier removal, a
prioritized list of improvements, and a timeline for
completion of needed improvements or modifications.
EXPERIENCE WITH STANDARDS AND GUIDELINES
BV has extensive experience and expertise with
ADA Accessibility Standards, Public Rights-of-Way
Accessibility Guidelines, and State Building Codes,
which are relevant to this project. Our assessors and
management staff have project experience in multiple
states and locales nationwide, and apply the 2010
ADA Standards for Accessible Design, the current ADA
accessibility guidelines (ADAAG), and other state and
local building codes as required by laws, statutes
and ordinances. When prioritizing barrier removal,
we will follow the order of preference advised by
the Department of Justice in Title II requirements,
or as modified through agreement with the City and
by public survey results. BV is experienced with the
application of the program access test defined in Title II 35.150(b), and understands that not all individual
barriers must be removed, but the overall program
must be made accessible.
Proposed Project Approach
The scope of the work, as defined by the City, includes:
• ADA Self Evaluation
– Physical Assessment of Facilities and Sites
– Accessibility Transition Plan
• Program Access and Policy Review
• Public Outreach Meetings (2)
• Public Rights-of-Way (PROW) Existing Data
Evaluation
The City has requested services for:
• 26 (twenty-six) public building facilities
• 40 (forty) Parks
• 8 (eight) Parking Lots / Garages
• Public Rights of Way (PROW)
– 492 miles of sidewalks
BV will complete the following:
• Conduct comprehensive accessibility assessment
and inventory of facilities identified on the
Buildings/Site list.
• Ensure compliance with applicable standards,
regulations, and codes for accessibility
• Perform site visits to observe, document, and
photograph specific conditions and modifications
of facilities and components subject to federal,
state, and local access requirements.
• Assessment of the content and location of the
City’s programs, services, policies, training and
communication practices.
• Create public outreach to ensure public input into
the transition planning process, including public
meetings and public survey.
• Create criteria to prioritize facilities and/or
categories of work to support a phased approach to
implementation of the ADA Transition Plan.
• Establish order of magnitude (pre-planning level)
estimated costs for each barrier removal necessary
to make facilities accessible.
• Prepare interim and final presentations of findings
and recommendations to the City.
• Deliver draft and final reports per protocol
established by the City.
• Maintain the electronic database the City can use to
track barrier removals as each is completed, which
serves as a living Transition Plan.
APPROACH
BV will conduct a kick-off meeting with the City to
define communication channels, define the scope
of work, and to review the facility and program lists.
Discussions will include recent and proposed capital
improvements and available programs at each of
the facilities. BV will note public use patterns and
prioritization of the facilities and programs.
Prior to the kick-off meeting, BV will provide a preassessment questionnaire for each site and other documentation. Documents requested, if readily
available, are:
6. APPROACH & WORK PLAN
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29382
9 • Prior accessibility transition plans or selfevaluations • Site plans / floor plans
• Identification of any/all historic structures
• Description of each facility’s purpose
• As-built drawings (with dates of construction)
• Current reasonable accommodation policy
• Intersection / street / curb plans / previous sidewalk survey
The initial discussions with City staff will include the following elements:
• Roles and lines of communication between and
within both the City and BV.
• Protocols for interaction between all parties
throughout the project: Contact information should
include the office and cell numbers for a minimum
of 2+ contacts with the appropriate City staff and
BV.
• Field assessment logistics: Normally, BV does not
require escorts to perform the field assessments,
except where escorts may be required within
restricted areas. Outline areas of City’s highest
priority for any assessment to be completed during
any training phases, likely complexity of assessment
data processing, efficient workflow each day of the
assessment, and City requests.
• Protocol for handling paths not clearly designated
on the map, not collected due to construction, or
otherwise deemed inaccessible. (PROW Survey)
• Strategies for connectivity between isolated
urbanized areas. (PROW Survey)
Field schedules and facility management interviews
will be conducted once the schedule is approved
by the City. Once the field schedule is approved,
BV will deploy trained accessibility assessors with
backgrounds in Landscape Architecture, Architecture,
Engineering, and Building Systems for facility
assessments. All field resources assigned have been
professionally trained in accessibility assessments and have performed numerous assessments.
Program Access and Policy Review
BV is experienced with the program access test defined
in Title II 35.150(b), and realizes that not all amenities are required to be accessible. BV’s goal is to assist
the City in providing the most economically viable
improvements for its users. Through consultation with
staff, stakeholder surveys and our field observations,
BV will provide barrier removal recommendations to
improve the amenities necessary to comply with the
applicable standards to provide program access.
An assessment of the City’s programs will be
performed. The United States Department of Justice
defines “programs” as the “programs, services and
facilities” of a Title II entity. The current status of the City’s programs as defined by the DOJ will be
evaluated through discussions with City staff and
a review of documentation. The goal mandated by
Title II of the ADA is to ensure that individuals with
disabilities are not excluded from services, programs,
and activities because buildings are inaccessible or
other assistance is not available. Steps needed to
make programs accessible to disabled individuals
will be detailed, such as, providing sign language
interpreters to enable an individual with a disability
to obtain the service, or providing benefits at an
alternative accessible location in order to ensure that individuals with disabilities receive the benefits or
services.
BV will meet with the designated representatives
of the City to gather information from the various
departments regarding the access opportunities
or problems which have arisen in the past. BV will
evaluate the issues and experiences with respect to
the provision of services to people with disabilities.
A program survey will address issues with respect to
the delivery of accessible programs and services. A
policy and program review provides a greater scope
of information about structural changes required for
barrier removal.
The list of public programs and methods of
communication with the public has not been provided
to BV as part of the City’s request for a proposal. As
such, BV has limited the review of said programs and
communications to eighty (80) man hours. BV will
work with the City to prioritize the review to those
programs with the highest impact to the community.
It is possible that the program assessment will
determine that providing full access to a given
program, service or activity is simply not possible. In such a case, BV will work with the City to determine
if providing full access to the program would be
an “undue financial and administrative burden.”
Determinations regarding a finding of an “undue
financial and administrative burden” require specific
documentation as set forth in the Title II regulations.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29483
10 Public Outreach
Community engagement is an essential part of
creating a successful Transition Plan and Policy
Procedure Guideline. BV with work with the City
to seek input from Staff, the general public, and
the accessible community. This input is critical for
understanding how facilities are actually being used
and how to increase usability. Early engagement
increases community awareness, engagement
after the draft Transition Plan increases buy-in from
the community, especially those advocating for
accessibility.
The community engagement results and the City’s
ADA Compliance Team’s advice will be incorporated
into the Transition Plan. The Transition Plan can
establish phases of barrier removal, without a
calendar timeframe. To the extent that a facility,
program, service, or activity is not going to be fully
accessible to and usable by people with disabilities
in the immediate future, we will work with the ADA
Compliance Team to determine the best interim
procedure or policy in order to enhance accessibility
to the maximum extent possible.
BV has experience with public outreach, including
public input to the transition plan. Public outreach
must be conducted prior to development of the
Transition Plan, in order to determine user priorities
and program opinion. BV will arrange for and conduct
a public outreach meeting for the community at large.
BV will reach out to local disability rights and service organizations for their valuable community input.
BV’s goal is to assist the City in providing the most
economically viable improvements for its users. The
results of the initial public outreach and the advice of the City’s ADA Compliance Team will be incorporated
into the Transition Plan. BV will provide barrier
removal recommendations to improve the amenities
necessary to comply with the applicable standards to
provide facility and program access.
The ADA requires that a public entity solicit and
allow for the participation of interested persons in
the development of a Transition Plan. The public
outreach effort for the Draft Transition Plan will include advertisements in local newspapers in the weeks
leading up to a public meeting for presentation of the
draft Transition Plan. It will be the responsibility of the City to post notice of the public meeting on the City’s website. An example of survey results from public
sessions is included below.
Facility and Parks Assessments
An experience accessibility field observer will visit each property to observe the general condition of the site,
facility interior, facility exterior improvements, and
review available documents in order to familiarize
themselves with each site’s specific accessibility issues.
BV will conduct a walk-through visit of each facility in order to observe and identify physical accessibility
deficiencies and formulate recommendations to
eliminate the physical barriers.
As a part of the assessment process, BV will meet
with a City representative in order to gain a clear
understanding of the overall features and programs,
property condition, and completion dates of
additions and/or renovations, either on-site as part
of the individual site assessment or at the City’s
offices reviewing the entire inventory. Areas to be
observed include all interior and exterior features
of the property, including parking lots, amenities,
sidewalk/pathways, recreational assets, exterior access ramps, all interior areas accessible to the public, and employee areas.
The field observer will develop recommendations
based on the walk-through visit and interviews
FEATURE
% OF
RESPONDENTS
WHO RATED
FEATURE NO. 1
% OF
RESPONDENTS
WHO RATED
FEATURE NO. 2
% OF
RESPONDENTS
WHO RATED
FEATURE NO. 3
% OF
RESPONDENTS
WHO RATED
FEATURE NO. 4
% OF
RESPONDENTS
WHO RATED
FEATURE NO. 5
Public Restrooms 60% 0% 40% 0% 0%
Accessible Seating 20% 30% 20% 20% 0%
Accessible Routes 20% 30% 10% 20% 20%
Entrances / Doorways 0% 10% 20% 40% 30%
Parking Accommodations 0% 10% 10% 40% 40%
Note: Highest percentages are highlighted. Percentages are rounded numbers.
PUBLIC SURVEY RESULTS FOR CITY BUILDINGS
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29584
11 with City representatives and BV’s vast experience
gained on similar properties previously evaluated.
The field observer may also question others who
are knowledgeable of the property’s physical
condition and operation, or of similar systems to gain
comparative information to use in evaluation of the
property.
The field observer will review documents and
information provided by the City that could aid
BV’s knowledge of the subject property’s physical
improvements, extent and type of use, and/or assist in
identifying material discrepancies between reported
information and observed conditions.
During the walk-through, the observer will utilize
a field checklist based on the 2010 ADA Standards
for Accessible Design, which are the current ADA
accessibility guidelines (ADAAG), as well as any more
stringent accessibility standards defined by the State
and local accessibility codes.
The field observer will utilize a digital level, measuring tape, door pressure gauge, light and sound meters,
and digital camera or an iPad with equivalent
capability to evaluate existing elements to determine
if barriers are present. The observer will identify and prioritize any existing improvements not in accordance
with ADA, state, and local accessibility requirements, in the order of preference advised by the Department of
Justice in Title II requirements, or as modified through agreement with the City and by public survey results,
such as:
• Physical access to the property
• Access to interior public areas
• Access to common areas, including recreation
facilities and other observable space
• Access to restrooms; and
• Removal of remaining barriers
The field checklists will incorporate the applicable
standards. An excerpt of the field checklist is
included on the next page.
The BV team will assess exterior areas and interior
common areas that are defined as areas of public
accommodation, as well as the employee areas
defined by the City. BV will identify existing noncompliant conditions, including but not limited to, the elements specified below (if applicable):
• Space allowance/ranges
• Accessible routes, vestibules, corridors
• Protruding object
• Ground/floor surfaces
• Loading zones
• Curb ramps
• Ramps
• Stairs
• Elevators
• Platform lifts
• Windows
• Doors
• Hardware
• Work surfaces
• Entrances and exits
• Drinking fountains and water coolers
• Water closets
• Toilet stalls
• Urinals
• Lavatories and mirrors
• Bathtubs
• Shower stalls
• Toilet rooms
• Bathrooms
• Dressing/fitting rooms
• Sinks
• Storage
• Handrails, grab bars, and tub/shower seats
• Controls and operating mechanisms
• Alarms (visual, audible)
• Detectable warnings
• Signage (Braille, visual)
• Telephones
• Switches and outlets
• Seating and tables
• Assembly areas
• Parking
• Sidewalks and walkways
• Playgrounds and play areas
• Pools/aquatic facilities
• Recreational assets
If proposed solutions to the identified barriers to
accessibility would place an undue administrative
or financial burden on the City, BV will discuss these
solutions in advance with City staff. BV will provide an order of magnitude (pre-planning level) estimate for
all items of work necessary to bring each facility into compliance. All estimates will be based upon current
year costs without escalation. Escalation factors can
be included if preferred by the City.
PRIORITY RANKING AND CLASSIFICATION
The analysis will include all barriers to be ranked
by Priority Classes. The four classes below are DOJ
recommended but can be altered to meet your
specifications and needs:
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29685
12 Priority 1: Accessible Approach and Entrances –
An entity providing accommodation to the public
is required to take measures to provide access
to a place of public accommodation from public
sidewalks, parking, or public transportation.
These measures include, for example, installing
an entrance ramp, correcting tripping hazards or
lessening the slope of a curb ramp. At least one
route of travel to each amenity or feature should
be safe and accessible for everyone, including
people with disabilities.
Priority 2: Elements along the Accessible Route
– Barriers which occur along the path of travel
shall be removed, where such a barrier is easily
accomplishable. Examples include moving items
within reach range, widening doors, installing
accessible door hardware, and removing high-pile
carpeting.
Priority 3: Restroom Facilities – Barrier removal
may include widening of toilet stalls, installation
of grab bars. replacement of sinks and drinking
fountains.
Priority 4: Access to All Other Features and
Amenities – Measures are required to provide
access to other areas. This priority is for items not
required for basic access in the other three higher
priorities.
Review of Existing Infrastructure Data and
Field Verification
BV’s approach to updating the ADA Transition Plan
PROW section will begin with a comprehensive
review of existing infrastructure data and related
documentation, supplemented by field verification
as needed to confirm current conditions and the
accuracy of available information.
BV will review sidewalk, curb ramp, pedestrian signal,
and related public right-of-way (PROW) surveys that
were conducted between 2016 and 2019. This data
will be reviewed for usability and inclusion in the final transition plan.
Where current data is unavailable, incomplete, or
does not adequately reflect existing conditions,
optional field surveys can be conducted to update the
inventory and support the ADA Transition Plan update.
Option: Public Rights-of-Way Evaluation
Prior to initiating the public right-of-way (PROW)
portions of the contract, BV (BV) will confirm the list of sidewalks, streets, and curb ramps that will be
analyzed. If sidewalk locations are not known, BV will
take a strategic approach using the GIS street network
to ensure a complete dataset is collected.
BV will systematically survey the sidewalk surface
environment for compliance with state, local, and
federal accessibility standards. BV will document
changes in level, roughness, running slope, cross
slope, width, and other pathway events that may
pose a barrier in the pedestrian network. Objective
sensor-based data along with technician observed
barriers will be recorded. BV will assess curb ramps
for ADA compliance, measuring necessary attributes,
including but not limited to running slope, cross slope, landings, flares, and detectable warnings. Image
documentation of all curb ramps will be provided.
The barriers of each curb ramp or the lack of a curb
ramp will be documented. BV will capture deficiency
data for transit stops, signalized intersections,
and unsignalized intersections, including access
to pedestrian pushbuttons and the condition and
presence of markings.
WHEELCHAIR STALLS YES NO N/A NOTES Regulatory
Section
Is there 48” min. from the door side of compartment to any wall or obstruction when approach to compartment is parallel approach to the latch side of the door? Measurement must be made perpendicular to compartment door when fully closed from outside of door to obstruction outside compartment.
Does door have door pulls on both sides of door near the latch? Is centerline of water closet 17" min. to 18" maximum from side wall?
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29786
13 The PROW survey will begin in those priority areas
that received the highest rank and will then extend
to the other areas which are part of the rights-of-way
list. This evaluation will identify and record any gaps in connectivity, potential safety hazards, obstructions, missing curb ramps, and general noncompliance with
accessibility regulations, including the following:
• Assessment of the Pedestrian Right of Way
(Sidewalks)
• Assessment of Curb Ramps
• Assessment of Pedestrian Crossings, Signalized
Intersections, Un-signalized Intersections
Public Rights of Way Assessment Technology
The BV team will utilize proprietary technology to
efficiently and accurately assess the conditions that
exist in the sidewalk environment within the City’s
jurisdiction. An assessment coordinator utilizes a
manually-propelled sensor-based device (or in some
cases an autonomous robotic device) to systematically
evaluate the sidewalk surface. The device automates
the process of identifying important pathway
measurements for ADA compliance and infrastructure
management, including:
a) level changes (tripping hazards);
b) running slope;
c) cross slope;
d) WPRI roughness;
e) width (including pinch points);
f) images every ten feet;
g) low clearances;
h) presence of obstructions;
i) presence of vegetation;
j) presence of other manually flagged attributes; and
other qualitative attributes.
If required, one of our technology devices is uniquely
qualified to measure wheelchair pathway roughness
index (WPRI) according to ASTM E3028 (standard
development funded by the Access Board).
The technology utilizes lasers, inertial measurement
sensors, and HD cameras to facilitate data collection
of all necessary measurements. It supports sidewalk,
crosswalk, and public right-of-way data collection
up to five times faster than standard methods (tape
measures and levels), while providing the best data.
Unlike other tools and software, our technology
delivers continuous data rather than individual points
of only tripping hazards and obstructions on a map.
This means that the City receives the most complete
dataset without missing any part of the pedestrian
network.
BV gathers all of the typical curb ramp, pedestrian
signal, and bus stop measurements for ADA
compliance, including but not limited to:
a) running and cross slopes;
b) lengths and widths;
c) detectable warning surfaces;
d) landing measurements;
e) presence of obstructions;
f) photos; and other configurable measurements and
qualitative attributes.
Federal, state, or local curb ramp types are utilized as a guide to facilitate data collection of all necessary
measurements. Our technology supports data
collection up to six times faster than standard
methods, providing the best data. Unlike Lidar
collection methods, which can have difficulty
measuring slopes the technology provides accurate
slope and distance measurements comparable to the
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29887
14 standard tape measure and digital level. Its unique
rating index, which is customizable, makes it easy to
prioritize improvements, delivering data-driven results, and saving time and money.
Option: PROW Deliverable
All data is delivered in a GIS-compatible format (.gdb
or .shp), making it easy to integrate into the City’s
GIS software enabling easy data-driven decisionmaking. Data may be exported in a Microsoft Excel format with GPS coordinates for easy spreadsheet
analysis. Sidewalk data is delivered as connected ten
foot segments to match with the collected images
and on a block-face system. An accessibility score
and pavement score is given to each 10-foot segment
and each block-face, which allows for prioritization
at both the micro (segment) and macro (block)
levels. Curb ramp, transit stop, and pedestrian signal
information is delivered as individual GIS point layers containing all associated data and condition scores.
The scoring methodology is configurable based on
the weighted value assigned to each attribute.
ADA Training
Bureau Veritas has extensive experience providing
comprehensive training on ADA laws, regulations, and
compliance best practices. Our team of ADA experts
has worked with numerous municipalities across
the country to educate staff on the requirements of
the Americans with Disabilities Act (ADA) and how
to effectively implement and maintain ADA selfevaluation and transition plans.
We will work closely with the City to tailor the
training curriculum to address the specific needs and
responsibilities of designated staff. This will include in-depth instruction on applicable ADA laws and
regulations, as well as hands-on guidance for using
and maintaining the City’s self-evaluation, transition
plan, and associated project database and mapping
tools. Our training will ensure that City staff are fully equipped to comply with all ADA requirements within
the built enviroment and sustain ongoing accessibility
efforts. We have a proven track record of delivering
high-quality, interactive training that empowers public sector clients to proactively address ADA compliance.
Transition Plan
The field assessment data and costs, programs
assessment, and the public rights-of-way data and
costs will be brought together in one document to
form the Transition Plan. Once the assessments of the
programs, buildings, facilities, and parks are complete, data will be analyzed and prioritized. The Transition
Plan document will include all identified barriers to
accessibility, associated costs for barrier removal, and tentative solutions.
Solutions will be discussed with City staff and
presented to stakeholders, as needed. Once all facility assessments have been completed, a Draft Transition
Plan will be prepared. The Transition Plan will provide a framework for full compliance with the accessibility
regulations.
The Transition Plan process comprises the following
components:
• Identification of physical and programmatic
barriers in facilities under the City’s jurisdiction.
• Determination of the barrier removal remedy and
an order of magnitude estimate of the cost of the
barrier removal required to eliminate the physical
barrier or discriminatory practice.
• Assignment of priority level to the barrier removal.
• Formulation of the Transition Plan within the
parameters of projected fiscal year budget
constraints.
Within the Transition Plan, BV notes work that shall
remove physical and programmatic barriers in existing
facilities, and communication barriers structural in
nature, where such removal is able to be carried out
without much difficulty or expense. This document
will outline in detail the steps required for the City to achieve accessibility compliance. Where the Transition
Plan identifies work which will take longer than one
year to complete, a multi-year schedule with priorities will be provided.
Results of the initial public outreach and the
advice of the City’s ADA Compliance Team will be
incorporated into the Transition Plan. The Transition
Plan can establish phases of barrier removal, without
a calendar timeframe. To the extent that a facility,
program, service, or activity is not going to be fully
accessible to and usable by people with disabilities
in the immediate future, we will work with the ADA
Compliance Team to determine the best interim
procedure or policy in order to enhance accessibility
to the maximum extent possible.
BV will meet with the ADA Compliance Team to
present a Draft Transition Plan and gain its input and
commentary on the Draft Transition Plan prior to
presentation to the community.
The ADA requires that a public entity solicit and allow for the participation of interested persons in the
development of a Transition Plan.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 29988
15 The public outreach effort for the Draft Transition Plan will include advertisements in local newspapers in the
weeks leading up to a public meeting for presentation
of the draft Transition Plan. It will be the responsibility of the City to post notice of the public meeting on
the City’s website. Following the public meeting, BV
will meet with the ADA Compliance Team to review
all applicable commentary and to make choices
regarding the draft final plan to be presented to the
City. Regular maintenance or rehabilitation projects
and that accessibility projects are blended into other
scheduled work, when possible.
Following the review and inclusion of public
comments in the Transition Plan, BV will submit the
Final Transition Plan in printed and electronic copies
to the designated parties and stakeholders. The Final
Transition Plan will include an executive summary,
and a description of how the entire self-evaluation
and transition planning process was conducted.
BV will present the Final Transition Plan to the City
at a scheduled meeting. Along with the Transition
Plan and a summary, BV will prepare a PowerPoint
presentation that will explain how the Transition
Plan was formed, the choices which were made with
respect to accessibility solutions, the manner in which budget decisions were made, and the benefits that the
implementation of the Transition Plan will bring to the City.
ADA Cost Estimates
The ADA AssetCALC™ cost estimating database is
based on industry cost benchmarks and further
customized with proprietary cost tables developed
by BV, based on historical and localized actual costs.
BV maintains and updates the cost estimating system
with information received from the field. Through ADA
project management and construction monitoring
work, BV has current cost data from hundreds of
in-progress construction and rehabilitation projects.
This data allows BV to calculate costs based on local
conditions to maintain a cost database that is up-todate.
Typically, barrier removal planning level cost estimates are based upon the removal of the specific element,
for example, a parking stall or curb ramp. In some
site-specific instances, barrier removal may affect
an area beyond the specific location of the barrier.
Grading plans based on field surveys using land
surveyor instrumentation, or architectural plans
requiring wall relocation could result in significantly different material quantities and subsequent higher
project costs. The database contains standardized
order of magnitude cost estimates for barrier removal
for use in prioritizing the work in the Transition
Plan. At the implementation stage, it is anticipated a
detailed specification will be prepared and bids will
be generated to establish planning level costs. ADA
AssetCALC™ cost estimates are pre-planning level,
order of magnitude barrier removal cost estimates.
Cost tables, similar to the ones detailed in the table
below, will be provided for each facility/site.
Deliverables
The deliverables are:
• Facility and Park ADA Assessments - individual
facility and Park reports
• Public Rights-of-way Data Integration
• Program Access and Policy Review
• Public Outreach Meetings (2) and Public Survey
• Transition Plan
The facility assessment and program assessment
reports are provided in electronic format and are
typically represented in three formats:
• Word® document converted to an Adobe PDF,
with photographic images of barriers and GPS
positioning of exterior barriers.
• Excel® spreadsheet with code references, existing
conditions, barrier resolution, and cost data.
• Cloud-based database ADA AssetCALC™.
BV will provide an ADA report for each facility
assessment with a description of each barrier
observed and recorded, and will define the location,
recorded measurements, barrier description,
applicable ADAAG/state/local code reference, viable
corrective action, priority, and order of magnitude
(pre-planning level) cost estimate of repair. Color
photographs of each barrier are included with the
barrier record. Barriers will be identified and presented by individual facility. Each report will include an
executive summary, including a summary cost table
identifying the estimated cost to correct each facility.
The Public Rights-of-Way (PROW) reports will be
provided with all of the collected and derived data
in a spreadsheet format compatible with Microsoft
Excel and as a file geodatabase that is compatible with GIS products. The PROW data is separated into two
primary data sets; the Segment Data that contains
surface information, and the Feature Data.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30089
16 Line data and point data can be spatially displayed
via the GPS information recorded for the stations
and features they contain. Segment Summary
data is a table of information about each segment
that is derived from the collected data. Feature
data is separated into three different tables. The
first is the spatial feature summary that contains
the spatial location and type information for each
feature collected. The second feature is a table
created for each individual feature type collected
contain the specific attribute data for that feature
type. The third table is the compliance table that
derives the compliance of each feature based on a
series of queries comparing the collected data and
the minimum requirements of the Draft Guidelines
for Pedestrian Facilities in the Public Right-of-Way
(PROWAG). Both the feature data and compliance
data can be joined or related to the spatial feature
summary table via a unique ID that the PROW software
generates.
BV will use our web-based database, ADA AssetCALC™
for the facility assessments, and for components of
the Transition Plan. ADA AssetCALC™ will provide
the City with the ability to generate cost tables for all facilities, or for each individual facility. Similar types of barriers can be queried within the ADA AssetCALC™
database across all facilities, with the resulting ability to improve purchasing and contracting power. Barriers
can be ranked by priority for removal. Photos will be
uploaded to ADA AssetCALC™ to be viewed as a photo
log or individually, when reviewing a specific barrier.
BV will provide a Transition Plan, which will include the program access report, presented in a Word document
converted to an Adobe PDF, with the data exportable
to an Excel format. BV will provide an electronic draft of the reports for review, including text, tables, digital photos, field notes, and supporting documentation.
Final reports will be provided after all the City’s
comments have been addressed.
Data Management Solution - ADA
AssetCALC™ Software
BV is providing access, at no additional charge, to ADA AssetCALC™ for a period of three years. This platform
streamlines the Capital Planning and ADA Transition
Planning process by compiling funding requirements
for barriers and creating budget models based on
project priority, life cycle maintenance, and repair
requirements.
The City is not required to utilize this software as we will provide hardcopy reports and we can export the
data to Excel and Word formats.
ADA AssetCALC™ is a web-based SQL database
platform that enables users to query, edit, and
analyze their facility accessibility and condition data to plan immediate and short-term barrier repairs,
and budget capital expenditures throughout the
lifecycle of a single building or an entire portfolio. The system unites BV’s experienced field data collection
methods with advanced planning and reporting tools,
construction cost library, location mapping features,
digital photo management, and document storage.
ADA AssetCALC™ will provide the City with the
ability to list, prioritize, query, and track deficiencies recorded through the Self-Assessment Process.
It is easy to use, and populated with accessibility
requirements pertinent to the City. BV recognizes
that budgets change and the Transition Plan must
be able to account for unplanned occurrences. ADA
AssetCALC™ provides a process to complete work on
those barriers that have been corrected over time.
Reports can be queried instantaneously to reflect
the barriers corrected. ADA AssetCALC™ provides the
ability to track progress over time.
Prior to populating the database, BV will work with
the City to establish required attributes and data
points associated with each asset. This will include a
discussion of the relative priority of the asset requiring barrier removal. This will include all of the City’s
physical assets and will be grouped in a hierarchy
based on site location, asset group, and function.
BV will utilize ADA AssetCALC™ to track physical
accessibility needs associated with the
Implementation/Transition Plan. The database
contains a capital planning and transition planning
module in which accessibility construction projects
may be established, including barrier removal
priorities. It will provide the City with a consolidated database of capital projects related to barrier removal.
Capabilities of ADA AssetCALC™ include, but are not
limited to:
• Microsoft.net web-enabled software
• Customizable fields, groupings, and reporting
• Reports, charts and graphs to forecast capital needs
for individual buildings and construction projects
• Progress reports and tracking of the corrective
measure progress
• Capital budget planning tools to assign and track
progress over fiscal years
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30190
17 • Corrective action work completed/progress
complete
• Access to the observed site conditions of barriers
with photographs and GPS positions of exterior
barriers
• Updateable cost library makes budgets more
accurate over time
• Customizable priority framework and search tools
to help decision makers
• Export tools to take data to other applications,
including Microsoft Excel
• Repository for storing and searching documents
related to buildings and component
• ADA compliance library to plan and track
accessibility improvements
• Administrative tools for managing user access
ADA AssetCALC™‘ reporting can include GPS
coordinates for locations of each exterior barrier on
a satellite map. BV, in conjunction with Google Earth
imaging, provides the most recent satellite mapping.
Each exterior barrier is indicated by its own GPS
marker.
Additional screenshots and a live demonstration are
available upon request.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30291
18 Observation Input / Barrier Detail Screen
Interactive GPS map with numbered icons
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30392
CAUTION: This message originated outside of the City of Salinas email system. Do not click on links or open attachments unless you are sure the content is safe.
From: Erik Piller
To: Maria Contreras
Subject: RE: City of Salinas ADA Transition Plan RFP-Selection Status Notification Date: Friday, August 21, 2026 5:13:42 AM
Attachments: - Salinas_Proposed_ADA Schedule_v2.pdf
Salilas ADA Cost Breakdown _rev 2.pdf
Hi Maria –
Here are the responses to your clarification request. Let me know if you require it in another format.
Scope, Approach & Schedule
1. Attachment 1 - Facilities Survey List identifies nine parking lots. Please confirm that these are included and accounted for in the fee breakdown. Yes.. all 9 are included. I know our submittal says 8 – because I grouped the employee lot with a facility.
2. Will the facilities data be delivered in a GIS-compatible format? We will provide a GIS location for each site – however, because of the sheer number of barriers per building – a GIS deliverable for buildings generally doesn’t work. For instance, if a City Hall has 190 barriers – all 190 would be geo referenced to the same point. The facility data is available in a database format that your ESRI/ArcGIS coordinator can utilize. The PROW data if we collect it is in an ESRI / ArcGIS compatible format.
3. Please confirm that the PROW assessment and field verification surveys will include the applicable PROW elements beyond sidewalks, as identified on page 12 of the proposal under the Optional approach.Yes. Our optional PROW data collection includes sidewalks, curb ramps, intersection ramps, and all PROW attributes and elements as identified on page 12.
4. Please confirm that the assessment and field surveys of bus stops is not included in the PROW rate. The bus stops are served by Monterey-Salinas Transit (MST), which recently completed an assessment through its consultant. MST's assessment and data will be shared with the City for inclusion in the ADA Transition Plan, including consideration in the City's policies and procedures for maintaining the plan and keeping barrier-removal information updated. No bus stops are included in our proposal.
5. Please ensure the PROW field verification surveys are accounted for in the project schedule. Yes they are.
6. The proposal references a table under the Cost Estimates approach, but the table was not included. Please provide the referenced table. See below.
ADA AssetCALC Summary Cost Table
Barrier
ID Type
Barrier
Priority Detail
GPS Lat/
Long
Location
Desc Ref. # Quantity Cost Unit Total
59893
Building
EntranceDoors
1 The
maneuvering
clearance at
the entry
door is not
compliant.
34.603538
-118.153558
Main
building
entrance
CBC
Chap
11B404.2
1 1750 EA $1,750
59867
Bathrooms/
Bathing
Rooms/Shower
RoomsSignage
3 The
women's
restroom
does not
have
compliant
signage at
the door.
Women's
public
restroom
CBC
216.2,
703.1,
703.2,
703.5
1 110 EA $ 110
7. Please consider revising the project schedule to allow sufficient time for community engagement, including approximately 1.5 months for the community survey and feedback. See attached revised schedule. There are two 30 day community engagements built into the schedule. The first is concurrent while we are gathering data from the field assessments. 45 days give or take from the start of the assessment process, once staff and BV agree on the questions. The second 30 day comment period is after the draft Transition Plan is agreed upon.
8. Please clarify where the pre- and post-community engagement meetings fit within the proposed project schedule. See attached revised schedule.
9. Please allow for two City review periods of approximately 2-3 weeks each, at a minimum, and include a minimum 30-day public review and comment period for the draft final ADA Transition Plan. Built in already - See attached revised schedule.
10. The schedule will need to be reviewed internally with City staff to coordinate with the community calendar and avoid conflicts with Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30493
Be careful with this message: it is coming from an external sender Do not open attachments nor click on links, unless you are sure that the content is safe other events that could affect participation. The schedule should also allow key stakeholders to participate in meetings and trainings. We can adjust the schedule if City staff needs flexibility. The schedule is subject to change during the kick off meetings.
11. Will there be an opportunity for follow-up software training of ADA AssetCALC beyond the one-day training identified in the current project schedule? Yes – no problem!
Budget and Fee Schedule
12. For budgeting purposes, please provide an amount for Optional Task 3: Public Right-of-Way Survey and Reporting, assuming 500 miles of PROW, including the updated not-to-exceed compensation amount. This amount will be needed for inclusion in the Professional Services Agreement. 500 miles X $700.00 per mile = $350,000. Please see attached revised cost schedule.
13. The City generally conducts two reviews before publishing the plan for a minimum 30-day public review and comment period.
Please ensure payment breakdown provided in reference to the schedule of values in the fee schedule accounts for these iterations and the associated work. We will provide a final SOV after the kick off meeting that works for the City.
14. Per the City's PSA, invoices will need to include appropriate billing backup. No problem. We can discuss at kick off or during contract negotiations the payment terms. We prefer Lump Sum progress billing, but we can also provide T&E billing.
Erik Piller| Executive Vice President
BUREAU VERITAS | Buildings & Infrastructure – Asset Management Group p 800 733 0660 x 7292704 | m 408 505 6117 | e [email protected] Facility Condition Assessments | Capital Planning | ADA Evaluations | Energy Studies From: Maria Contreras <[email protected]>
Sent: Tuesday, August 18, 2026 5:06 PM
To: Erik Piller <[email protected]>
Subject: RE: City of Salinas ADA Transition Plan RFP-Selection Status Notification Hi Erik, Following up on our selection letter emailed yesterday, City staff have reviewed the cost proposal and fee schedule and compared it with BV’s overall proposal, specifically the proposed approach, schedule, and deliverables. We ZjQcmQRYFpfptBannerStart
ZjQcmQRYFpfptBannerEnd
Hi Erik,
Following up on our selection letter emailed yesterday, City staff have reviewed the cost proposal and fee schedule and compared it with BV’s overall proposal, specifically the proposed approach, schedule, and deliverables. We have the following comments and clarifications that we would like to address before moving forward with contract recommendation for City Council approval.
Scope, Approach & Schedule
1. Attachment 1 - Facilities Survey List identifies nine parking lots. Please confirm that these are included and accounted for in the fee breakdown.
2. Will the facilities data be delivered in a GIS-compatible format?
3. Please confirm that the PROW assessment and field verification surveys will include the applicable PROW elements beyond sidewalks, as identified on page 12 of the proposal under the Optional approach.
4. Please confirm that the assessment and field surveys of bus stops is not included in the PROW rate. The bus stops are served by Monterey-Salinas Transit (MST), which recently completed an assessment through its consultant. MST's assessment and data will be shared with the City for inclusion in the ADA Transition Plan, including consideration in the City's policies and procedures for maintaining the plan and keeping barrier-removal information updated.
5. Please ensure the PROW field verification surveys are accounted for in the project schedule.
6. The proposal references a table under the Cost Estimates approach, but the table was not included. Please provide the referenced table.
7. Please consider revising the project schedule to allow sufficient time for community engagement, including approximately 1.5 months for the community survey and feedback.
8. Please clarify where the pre- and post-community engagement meetings fit within the proposed project schedule.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30594
Be careful with this message: it is coming from an external sender Do not open attachments nor click on links, unless you are sure that the content is safe CAUTION: This message originated outside of the City of Salinas email system. Do not click on links or open attachments unless you are sure the content is safe.
9. Please allow for two City review periods of approximately 2-3 weeks each, at a minimum, and include a minimum 30-day public review and comment period for the draft final ADA Transition Plan.
10. The schedule will need to be reviewed internally with City staff to coordinate with the community calendar and avoid conflicts with other events that could affect participation. The schedule should also allow key stakeholders to participate in meetings and trainings.
11. Will there be an opportunity for follow-up software training of ADA AssetCALC beyond the one-day training identified in the current project schedule?
Budget and Fee Schedule
12. For budgeting purposes, please provide an amount for Optional Task 3: Public Right-of-Way Survey and Reporting, assuming 500 miles of PROW, including the updated not-to-exceed compensation amount. This amount will be needed for inclusion in the Professional Services Agreement.
13. The City generally conducts two reviews before publishing the plan for a minimum 30-day public review and comment period.
Please ensure payment breakdown provided in reference to the schedule of values in the fee schedule accounts for these iterations and the associated work.
14. Per the City's PSA, invoices will need to include appropriate billing backup.
Please let me know your anticipated timeline for addressing these items and providing updated information and/or documents to the proposal and fee schedule. We are aiming for City Council authorization of the contract at the September 15 meeting. To support that deadline, I will need to finalize the draft agreement as well as route it to the City Attorney for review once the updated documents and cost information are received.
Once I have the updates, I will run these by the City Engineer one last time. We can also coordinate a 15-30-minute meeting, if needed, to review any outstanding questions and discuss next steps.
Thank you,
Maria E. Contreras | Management Analyst
City of Salinas Public Works Department
200 Lincoln Avenue, 2nd Floor, Salinas, CA 93901
[email protected] | (P) 831-758-7429 (O) 831- 758-7241 From: Erik Piller <[email protected]>
Sent: Monday, August 17, 2026 9:58 AM
To: Maria Contreras <[email protected]>
Subject: RE: City of Salinas ADA Transition Plan RFP-Selection Status Notification Good news! Let us know what you need from us.
Erik Piller| Executive Vice President
BUREAU VERITAS | Buildings & Infrastructure – Asset Management Group p 800 733 0660 x 7292704 | m 408 505 6117 | e [email protected] Facility Condition Assessments | Capital Planning | ADA Evaluations | Energy Studies From: Maria Contreras <[email protected]>
Sent: Monday, August 17, 2026 9:54 AM
To: Erik Piller <[email protected]>
Subject: City of Salinas ADA Transition Plan RFP-Selection Status Notification Hi Erik, Please find attached the City of Salinas’ letter regarding the selection status for the ADA Transition Plan Request for Proposals (RFP). Following a thorough evaluation of the proposals in accordance with the RFP criteria, the ZjQcmQRYFpfptBannerStart
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30695
New Email Address: My email address has changed: [email protected] Please update your records accordingly. Emails sent to the previous address will still be received during the transition period.
ZjQcmQRYFpfptBannerEnd
Hi Erik,
Please find attached the City of Salinas’ letter regarding the selection status for the ADA Transition Plan Request for Proposals (RFP).
Following a thorough evaluation of the proposals in accordance with the RFP criteria, the City is pleased to inform you that your firm has been selected to provide the requested services. City staff will now review your cost proposal and fee schedule and will contact you regarding any questions or concerns, including those related to your proposal, cost proposal, or fee schedule, as well as the next steps toward contract execution.
Thank you for your interest in working with the City of Salinas. We look forward to working with your firm.
Sincerely,
Maria E. Contreras | Management Analyst
City of Salinas Public Works Department
200 Lincoln Avenue, 2nd Floor, Salinas, CA 93901
[email protected] | (P) 831-758-7429 (O) 831- 758-7241 New Email Address: My email address has changed: [email protected] Please update your records accordingly. Emails sent to the previous address will still be received during the transition period.
This message contains confidential information. To know more, please click on the following link:
https://disclaimer.bureauveritas.com
This message contains confidential information. To know more, please click on the following link:
https://disclaimer.bureauveritas.com
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30796
ID Task Name Start Finish
1 Finalize Contract and Notice to Proceed Mon 8/3/26 Mon 8/3/26 2 Program Planning / Scheduling Mon 8/3/26 Thu 8/6/26
3 Kickoff Meeting with Salinas Staff Mon 8/10/26 Mon 8/10/26 4 Progress Meetings / Updates Mon 8/17/26 Mon 11/9/26
12 Self Evaluation Assessments - Facilities / Parks / PROW Mon 8/10/26 Fri 10/23/26 13 Team 1 - Facilities / Parks Assessments Mon 8/10/26 Wed 9/2/26 14 Team 2 - Facilities / Parks Assessments Tue 9/1/26 Thu 9/24/26 15 Team 1 - New PROW Surveys (As Needed) Mon 8/10/26 Fri 10/16/2616 Team 2 - New PROW Surveys (As Needed) Mon 8/17/26 Fri 10/23/2617 Self Evaluation Reports - Facilities / Parks / PROW Fri 9/25/26 Thu 11/26/26 18 Draft Reports and Costs to Westminster Staff (Rolling Delivery) Fri 9/25/26 Wed 10/28/26 19 Prioritization and Costing, GIS, Existing PROW Review Thu 10/22/26 Wed 10/28/2620 City Staff Review of Facility Data and Costs Thu 10/29/26 Wed 11/25/2621 City Staff Review of New PROW Data and Costs (Optional) Fri 10/2/26 Thu 11/26/26 22 Programs / Policy Review - Stakeholder Outreach Tue 8/25/26 Thu 12/17/26 23 Surveys to Departments and Public Tue 8/25/26 Mon 9/7/26 24 Policy / Program Review / Staff Training Tue 9/8/26 Mon 10/5/26 25 Public Outreach - Program Utilization Tue 10/6/26 Mon 11/16/26 26 Review Staff Surveys Tue 11/17/26 Thu 11/19/26
27 Staff Webinar and Training on ADA Program Findings Thu 11/19/26 Thu 11/19/2628 Prepare Report on Program / Policy Review Fri 11/20/26 Thu 12/3/26 29 City Staff Review of Programs Report Fri 12/4/26 Thu 12/17/26 30 Transition Plans (Facilities & PROW) Thu 11/26/26 Wed 3/17/27 31 Priority Development Meeting Thu 11/26/26 Thu 11/26/26 32 First Draft - Transition Plan Submission Fri 11/27/26 Thu 12/10/2633 Salinas Staff Review of First Draft - Transition Plan Fri 12/11/26 Thu 12/24/2634 Advertise Public Outreach Wed 12/30/26 Wed 12/30/26 35 Public Outreach - Draft Transition Plan Thu 12/31/26 Wed 2/10/27 36 Second Draft - Final Transition Plan Submission Thu 2/11/27 Wed 2/24/2737 Salinas Staff Review of Second Draft - Transition Plan Thu 2/25/27 Wed 3/10/2738 Final Transition Plan Revisions Thu 3/11/27 Wed 3/17/2739 Final Transition Plan Presentation to Salinas Council Wed 3/17/27 Wed 3/17/2740 ADA AssetCALC Software Training Wed 3/17/27 Wed 3/17/27 8/3
8/10
11/19
11/26
12/30
3/173/17
26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Mar '27 TaskSplitMilestoneSummary
Project SummaryExternal TasksExternal MileTaskInactive Task Inactive MilestoneInactive SummaryManual TaskDuration-only Manual Summary RollupManual SummaryStart-onlyFinish-only ProgressSplit
Project: City of Salinas Date: Thu 8/20/26
REVISED SCHEDULE Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 97 308
19 BV has the ability and resources to complete the ADA Assessments in a timely manner. The following details our proposed timeline to complete the project. This schedule is open to negotiations between the City and BV.
Proposed Schedule
ID Task Name Start Finish
1 Finalize Contract and Notice to Proceed Mon 8/3/26 Mon 8/3/26 2 Program Planning / Scheduling Mon 8/3/26 Thu 8/6/26
3 Kickoff Meeting with Salinas Staff Mon 8/10/26 Mon 8/10/26 4 Progress Meetings / Updates Mon 8/17/26 Mon 11/9/26
12 Self Evaluation Assessments - Facilities / Parks / PROW Mon 8/10/26 Fri 10/23/26 13 Team 1 - Facilities / Parks Assessments Mon 8/10/26 Wed 9/2/26 14 Team 2 - Facilities / Parks Assessments Tue 9/1/26 Thu 9/24/26 15 Team 1 - New PROW Surveys (As Needed) Mon 8/10/26 Fri 10/16/26 16 Team 2 - New PROW Surveys (As Needed) Mon 8/17/26 Fri 10/23/26 17 Self Evaluation Reports - Facilities / Parks / PROW Fri 9/25/26 Thu 11/26/26 18 Draft Reports and Costs to Westminster Staff (Rolling Delivery) Fri 9/25/26 Wed 10/28/26 19 Prioritization and Costing, GIS, Existing PROW Review Thu 10/22/26 Wed 10/28/26 20 City Staff Review of Facility Data and Costs Thu 10/29/26 Wed 11/25/26 21 City Staff Review of New PROW Data and Costs (Optional) Fri 10/2/26 Thu 11/26/26 22 Programs / Policy Review - Stakeholder Outreach Tue 8/25/26 Thu 11/5/26 23 Surveys to Departments Tue 8/25/26 Mon 9/7/26
24 Policy / Program Review / Staff Training Tue 9/8/26 Mon 10/5/26 25 Review Staff Surveys Tue 10/6/26 Thu 10/8/26
26 Staff Webinar and Training on ADA Program Findings Thu 10/8/26 Thu 10/8/26 27 Prepare Report on Program / Policy Review Fri 10/9/26 Thu 10/22/26 28 City Staff Review of Programs Report Fri 10/23/26 Thu 11/5/26 29 Transition Plans (Facilities & PROW) Thu 11/26/26 Wed 2/3/27 30 Priority Development Meeting Thu 11/26/26 Thu 11/26/26 31 First Draft - Transition Plan Submission Fri 11/27/26 Thu 12/10/26 32 Salinas Staff Review of First Draft - Transition Plan Fri 12/11/26 Thu 12/24/26 33 Public Outreach - Draft Transition Plan Wed 12/30/26 Wed 12/30/26 34 Second Draft - Final Transition Plan Submission Thu 12/31/26 Wed 1/13/27 35 Salinas Staff Review of Second Draft - Transition Plan Thu 1/14/27 Wed 1/27/27 36 Final Transition Plan Revisions Thu 1/28/27 Wed 2/3/27 37 Final Transition Plan Presentation to Salinas Council Wed 2/3/27 Wed 2/3/27 38 ADA AssetCALC Software Training Wed 2/3/27 Wed 2/3/27 8/3
8/10
10/8
11/26
12/30
2/3
2/3
26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Task
Split
Milestone
Summary
Project Summary
External Tasks
External MileTask
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Split
Project: City of Salinas
Date: Thu 6/18/26
REFER TO REVISED SCHEDULED
PER 08/21/2026 CORRESPONDENCE
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30998
20 7. REFERENCES
1. CITY OF SOUTH LAKE TAHOE, CA
ADA Assessment & Transition Plan
Becky Penado, ARM
(530) 542-6064 | [email protected]
2. CITY OF CHINO, CA
ADA Assessment & Transition Plan
Lisa Almilli, MA, ADAC
(909) 334-3524 | [email protected]
3. CITY OF MOUNTAINVIEW, CA
ADA Assessment & Transition Plan
Laurel James
(650) 903-6290 | [email protected]
4. CITY OF ALAMEDA, CA
ADA Assessment & Transition Plan
Mike Billington
(510) 747-7947 | [email protected]
5. CITY OF TRACY, CA
ADA Assessment & Transition Plan
Kevin Jorgensen
(209) 831-6415 direct | [email protected] Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 31099
PROJECT EXPERIENCE:
Merced Irrigation District, CA
ADA Assessment
Nevada Irrigation District, CA
ADA Assessment
South Lake Tahoe, CA
ADA Assessment
City of Tracy, CA
ADA Assessment and ADA Transition Plan
City of El Segundo, CA
ADA Assessment, Transition Plan, Facility
Condition Assessment
City of Rancho Cucamonga, CA
ADA Assessment and Transition Plan
Hayward Area Park & Recreation
District, CA
ADA Transition Plan, Facility Condition
Assessment, and Energy Audit
City of Mountain View, CA
Facility Condition Assessment & ADA
Transition Plan
City of Orange, CA
Facility Condition Assessment and ADA
Transition Plan
Ambrose Parks District, CA
Facility Condition Assessment / ADA
Transition Plan
City of Rancho Cucamonga, CA
ADA Assessment and Transition Plan
ERIK PILLER
PROJECT EXECUTIVE
Mr. Piller has 22 years of experience in client coordination of assessment, architecturalengineering, energy consulting, and construction phase services. He has been involved with projects of similar scope to the proposed project. As Project Executive, Mr. Piller is responsible for overseeing all contractual aspects of the project and will be available to meet with the client for the duration of the project on an as-needed basis.
He will meet regularly with BV’s Program Manager and Assessment Team to assure that the client’s needs are being met, and that the project is adequately staffed, running smoothly, and on schedule.
YEARS OF EXPERIENCE: 22
Industry Experience
Government
K-12 Education
Multi-Family Housing
Higher Education
Industrial
Office
Retail
Hospitality
8. APPENDIX
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 100 311
PROJECT EXPERIENCE:
Merced Irrigation District, CA
ADA Assessment
Hayward Area Park & Recreation
District, CA
ADA Transition Plan, Facility Condition
Assessment, and Energy Audit
City of South Lake Tahoe, CA
ADA Assessment and Transition Plan
City of Alameda, CA
ADA Assessment & Facility Condition
Assessment
City of West Covina, CA
ADA Assessment and Transition Plan
City of Chino, CA
ADA Assessment & Facility Condition
Assessment
City of Eastvale, CA
ADA Assessment
City of Tracy, CA
ADA Assessment and Transition Plan
City of El Segundo, CA
ADA Assessment & Facility Condition
Assessment
City of Pomona, CA
ADA Assessment
City of Los Angeles, CA
ADA Assessment
City of Palmdale, CA
ADA Assessment & Facility Condition
Assessment
MICHAEL CUNNIFF
PROGRAM MANAGER
Mr. Cunniff is a Senior Program Manager with 22 years of experience. He conducts and leads teams for Facility Condition Assessments, ADA Assessments, and other related services. He supervises and trains junior ADA professionals, architects, and engineers in conducting facility assessments. As Program Manager, Mr. Cunniff is responsible for the schedule and technical content of BV’s work.
YEARS OF EXPERIENCE: 22
Education
Bachelor of Science, Architectural/Building Engineering Technology, New England Institute of Technology
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 101 312
PROJECT EXPERIENCE:
Nevada Irrigation District, CA
ADA Assessment
City of Tracy, CA
ADA Assessment & Transition Plan
Orange County, CA
ADA Assessment & Transition Plan
City of Eastvale, CA
ADA Assessment & Transition Plan
City of El Segundo, CA
ADA Assessment & Transition Plan
City of Corona, CA
ADA Assessment & Transition Plan
City of West Covina, CA
ADA Assessment & Transition Plan
John Wayne Airport, CA
ADA Assessment & Transition Plan
County of San Bernardino CA
CASP Assessment/Review
City of Palmdale, CA
ADA Assessment & Transition Plan
City of Pomona, CA
ADA Assessment & Transition Plan
City of Industry, CA
ADA Assessment & Transition Plan
City of Aliso Viejo, CA
ADA Assessment, FCA
City of Rancho Cucamonga, CA
ADA Assessment & Transition Plan
City of Garden Grove, CA
ADA Assessment, FCA
BRYON SCOTT, ADAC, APAC-BE
Education
Bachelor of Science, Business
Administration, University of Maryland
License & Certifications
ADA Coordinator and Trainer
ADA Coordinator Training Certification
Program, University of Missouri
YEARS OF EXPERIENCE: 21
QUALITY ASSURANCE MANAGER
Mr. Scott is a Quality Assurance Manager with BV. He has 21 years of Construction Management experience and is a Certified ADA Coordinator, and uses this knowledge to identify ADA barriers, minimize litigation risk, improve customer accessibility, and enhance customer satisfaction. Mr. Scott is a regular speaker at ADA Coordinators’ meetings on Title II and Title III subjects. As Quality Assurance Manager, he will assist the Program Manager by providing QA/QC review on the data collection and reports.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 102 313
JUSTIN VANG, CASp
PROJECT EXPERIENCE: YEARS OF EXPERIENCE: 10
City of Mountain View, CA
ADA Assessment & Transition Plan
City of Tracy, CA
ADA Assessment & Transition Plan
City of Chino, CA
ADA Assessment & Transition Plan
City of Eastvale, CA
ADA Assessment & Transition Plan
City of Rancho Cucamonga, CA
ADA Assessment & Transition Plan
City of West Covina, CA
ADA Assessment & Transition Plan
City of Maywood, CA
ADA Assessment & Transition Plan
City of Palmdale, CA
ADA Assessment & Transition Plan
City of Garden Grove, CA
ADA Assessment & Facility Assessment
City of South Lake Tahoe, CA
ADA Assessment
Colorado Parks & Wildlife, CO
ADA Assessment
City of Aspen, CO
ADA Assessment & Facility Assessment
Metro Parks Tacoma, WA
ADA Assessment
Education
Master of Science, Civil/Structural Engineering,
California State University
Bachelor of Science, Civil Engineering, University of
California
TRANSITION PLAN MANAGER
Mr. Vang is an ADA Transition Manager with over 10 years of experience in building sciences and accessibility subject matter. Mr. Vang is a Certified Access Specialist and is well-versed in conducting self-evaluations of programmatic barriers, including Title II and Title III regulations. His experience includes the implementation of transition plans and review of ADA policy and programs.
License & Certifications
Certified Access Specialist | CASp845
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 103 314
PROJECT EXPERIENCE:
Merced Irrigation District, CA
ADA Assessment
City of South Lake Tahoe, CA
ADA Assessment and Transition Plan
City of Tracy, CA
ADA Assessment and ADA Transition Plan
City of Alameda, CA
ADA Assessment and Transition Plan
City of Chino, CA
ADA Assessment
City of Turlock, CA
Plan Examiner
PHILIP SMITH, CASp, ADAC
ASSESSMENT TEAM
Education
Associate of Arts, Behavioral & Social
Science, Modesto Junior College
YEARS OF EXPERIENCE: 19
License & Certifications
Certified Access Specialist | CA | CASp1018
Building Plans Examiner/Inspector/Code
Specialist | 8291181
PROJECT EXPERIENCE:
Merced Irrigation District, CA
ADA Assessment
City of Irvine, CA
ADA Assessment
City of Morgan Hill, CA
ADA & Transition Plan
California Polytechnical, CA
ADA Assessment
Sacramento County Correctional
Facilities, CA
Facility Condition Assessment, Inventory
Monrovia United School District, CA
ADA Assessment & Transition Plan
RON JOHNSON, CASp
ASSESSMENT TEAM
YEARS OF EXPERIENCE: 12
License & Certifications
Certified Access Specialist | CASp-344
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 104 315
PROJECT EXPERIENCE:
City of Irvine, CA
ADA Assessment
Kern County, CA
ADA Assessment
Tuolumne County, CA
ADA Assessment
California Polytechnic University, CA
ADA Assessment & Transition Plan
Monrovia Unifed School District, CA
ADA Assessment
City of Encinitas, CA
Facility Condition Assessment, Inventory,
Barcoding
GREG OCKANDER
ASSESSMENT TEAM
YEARS OF EXPERIENCE: 30+
PROJECT EXPERIENCE:
City of Chino, CA
ADA Assessment
City of Industry, CA
ADA Assessment
City of West Covina, CA
ADA Assessment
City of Mountain View, CA
ADA Assessment
State of Oregon Dept of Education, OR
ADA Assessment
Colorado Parks & Wildlife, CO
ADA Assessment
ABEL MACHADO, CASp
ASSESSMENT TEAM
Education
Associate of Arts, Architectural Technology,
Cerritos Community College
YEARS OF EXPERIENCE: 20
License & Certifications
Certified Access Specialist | CASp-145
Education
Bachelor of Art, Industrial Design, San
Francisco State University
License & Certifications
Certified Access Specialist | CASp-879
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 105 316
We do not claim any exceptions to the Service Agreement.
Exceptions
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 106 317
Addenda
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 4 City of Salinas
PUBLICWORKSDEPARTMENT • 200Lincoln Ave • Salinas,California93901 (831) 758-7241 • (831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 1
DATE: June 8, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.
Addendum No. 1 extends the RFP submission deadline to June 22, 2026, at 2:00 p.m. and answers questions received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.
The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:
I. NOTICE TO BIDDERS: Bidders’ attention is directed to page 1. Delete the Closing Date line of said page, and replace it with the following:
Closing Date: 2:00 PM (PDT) ON JUNE 22, 2026
II. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.
Q1. Hello, may we get the following information for sites included in the assessment. Facilities - square footage, Parks: Acreage, amenities, linear trail information, PROW - number of signalized intersections, number of stop lights, miles of sidewalk.
Answer: Staff are currently evaluating the availability of the requested information for the facilities, parks, and public right-of-way (PROW) assets included in the assessment. A separate addendum will be issued to provide any available information and formally respond to this question.
Q2. Has the City previously completed an ADA Self-evaluation subject to 28 CFR 35.150 to evaluate its current services, policies, and practices, and the effects that do not or may not meet ADA requirements, and identify modifications necessary to such services, policies, and practices, including public outreach?
Answer: Yes, the City has previously completed an ADA Self-Evaluation in accordance with ADA requirements. The ADA Transition Plan and Self-Evaluation are available on the City’s ADACompliance webpage. Refer to Appendix I - ADA Self-Evaluation of Policies, Procedures, and Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 107 318
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 2 of 4 Practices included in the City’s 2021 ADA Transition Plan and Self-Evaluation. The document can be accessed using the web link provided below.
https://www.salinas.gov/Government/Departments/Public-Works/Engineering/ADA-Compliance Q3. Is there a specific reason why this update has been requested so recently after an ADA Transition Plan was completed in 2021? Are there concerns regarding the veracity of the data contained in the adopted plan? Are additional facilities or PROW being added to the original plan? Answer: The update is being completed to maintain compliance with federal ADA requirements, which require periodic review and updating of ADA self-evaluations and Transition Plans. Guidance generally recommends updates every 3 to 5 years. The City’s ADA Self-Evaluation was completed in 2016, and the existing ADA Transition Plan is based on surveys conducted between 2016 and 2019 and adopted in 2021. The current update ensures that all data reflects current conditions and incorporates any changes since those surveys, including new or modified facilities and PROW infrastructure from recent projects. This update is not due to concerns with the accuracy of the 2021 Plan, but rather to ensure the City’s ADA documents remain current and continue to reflect updated conditions and compliance needs.
Q4. Task 1.6: Is there a reason that the City is requesting a PROW report detailing non-compliance required to be strictly be limited to compliance to "ADA Standards" where the 2010 ADA Standards do not contain guidelines for the PROW? Can the consultant also use the California edition of the Manual on Uniform Traffic Control Devices (MUTCD) which governs the PROW and the ADA Public Rights-of-Way Accessibility Guidelines (PROWAG) as the basis for compliance, since the PROWAG provides the only ADA guidelines for the PROW?
Answer: Refer to Subtask 2 of Task 1, which includes the California MUTCD as an applicable guideline. The City does not intend to limit the consultant’s evaluation solely to the 2010 ADA Standards. Consultants may use applicable accessibility standards and guidance, including PROWAG and the California MUTCD, when evaluating public right-of-way facilities and identifying accessibility barriers.
Q5. Task 2.1.b: Can the City provide the map of the path-of-travel to each service along with the barriers to be removed to achieve compliance referenced in the RFP for review? Answer: Available information regarding paths of travel and identified accessibility barriers can be found in Appendix A (for facilities surveyed under the 1995 ADA Transition Plan) and Appendix I (for facilities surveyed between 2016 and 2019) of the current ADA Transition Plan, which is available on the City’s ADA Compliance webpage referenced in Q2. For facilities that were not included in the current ADA Transition Plan and will be assessed as part of this update, the City will provide any available as-built drawings and related information during Task 1 to support the assessment process.
Q6. The RFP states that 24 City facilities have been surveyed. Can the City provide a list of these facilities? Is it the intention of the City to have these 24 facilities assessed again under this project? Answer: Refer to Attachment 1 for the list of City facilities to be assessed under this project. It is the City’s intent that most of these facilities be reassessed as part of the ADA Transition Plan update to ensure that inventory and accessibility information reflects current conditions. The facility list was updated based on Capital Improvement Program projects that have been completed, are currently under construction, or are planned for future upgrades or reconstruction. As a result, the facilities included in Attachment 1 represent the City’s current assessment needs and priorities.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 108 319
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 3 of 4 Q7. Task 1: Self-Evaluation Sub Task #3 As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update. The task listed above seems to indicate that the consultant will only be reviewing data at this time, with the potential to perform additional surveys if the data is found to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient.
Is this task intended to perform a desk review of the data plus spot checks with manual collection methods in the field to determine the validity of the data already in the City's possession? Answer: Yes. The City anticipates that this task will primarily involve a review of existing infrastructure data and related documentation, supplemented by field verification as needed to confirm current conditions and the accuracy of available information. As noted in Q3, the City’s sidewalk, curb ramp, pedestrian signal, and related PROW surveys were conducted between 2016 and 2019 and do not fully reflect more recent Capital Improvement Program (CIP) projects and infrastructure improvements. The City will provide all available records and information for improvements completed since those surveys. Where current data is unavailable, incomplete, or does not adequately reflect existing conditions, field surveys may be necessary to update the inventory and support the ADA Transition Plan update. Furthermore, the bus stops within the City of Salinas are served by Monterey-Salinas Transit (MST), the public transit provider in Monterey County. MST has procured a consultant who is currently surveying these bus stops and will coordinate with the City to have the assessment of the bus stops included as part of the City’s ADA Transition Plan update. Therefore, it is anticipated that the City’s selected firm will not be surveying bus stops but rather support City staff in the integration of the data, including discussion for setting prioritization and updating policies as relates to removal of ADA barriers.
Q8. Task 3: Optional Scope – Public Right-of-Way Evaluation Is the consultant required to submit a fee to evaluate all of the City's PROW infrastructure with the fee proposal, or can this fee be provided if the data is identified as flawed, inaccurate, incomplete, outdated, or otherwise or deficient? The fee for this task appears to hinge on findings from task 1 which may limit the proposer’s ability to accurately scope the fee unless it is assumed that 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops are to be included in the assessment.
Answer: Because the extent of any required re-surveying will not be fully known until completion of Task 1, proposers should use their professional judgment and experience to develop a reasonable cost estimate for the Optional Scope in Task 3. The fee proposal should account for the potential need to verify, update, or re-survey portions of the City’s PROW infrastructure if existing data is determined to be outdated, incomplete, or otherwise insufficient to support the ADA Transition Plan update.
Q9. Is the City interested in performing an evaluation of the City's Web and Digital Accessibility as part of this project to prepare for the Federal Deadline for compliance in 2027? If so, can the City provide a scope of work and information on the City's web and other digital products/services/etc.? Tasks could include: a) Inventory City web and digital assets, including all public-facing websites, subsites, web applications and portals, online forms and payment systems, documents (PDFs, Word, etc.), multimedia content, and mobile applications. b) Evaluate the accessibility of these digital platforms pursuant to WCAG 2.1 Level AA and applicable Section 508 standards, using a combination of automated tools and manual testing. Page 6 of 12 c) Assess compatibility with assistive technologies (screen readers, screen magnifiers, keyboard-only navigation) and test with common browsers and devices. d) Review the City’s existing website accessibility statement, notices, and processes for reporting issues or requesting accommodations; recommend updates or new Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 109 320
content as needed. e) Identify and document digital accessibility issues, categorize them by severity and impact, and provide remediation recommendations that can be integrated into the overall transition plan.
Answer: The City has procured a separate consultant to address Web and Digital Accessibility requirements. The consultant selected under this RFP will not perform that evaluation but will support City staff in integrating the results into the ADA Self-Evaluation and Transition Plan update, including prioritization and policy updates in accordance with LAPM Section 9.3.
END OF ADDENDUM
l DATE
NOTICE: The Bidder or Firm shall SIGN and attach this addendum to his/her Bid/Proposal.
No Bid/Proposal shall be considered unless this addendum is signed and attached thereto.
BIDDER/FIRM SIGNATURE (signature in blue ink) DATE
ADDENDUM No. 1 -ADA TRANSITION PLAN UPDATE RFP Page 4 of 4 06/16/26
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 110 321
ADDENDUM No. 2 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 2 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 2
DATE: June 12, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.
Addendum No. 2 answers question no. 1, which remained pending following the issuance of Addendum No. 1 and was received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.
The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:
I. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.
Q1. Hello, may we get the following information for sites included in the assessment. Facilities - square footage, Parks: Acreage, amenities, linear trail information, PROW - number of signalized intersections, number of stop lights, miles of sidewalk.
Answer: Bidders’/Respondents’ attention is directed to Attachment 1 of the RFP. Attachment 1 has been revised and is included with this Addendum. The revised Attachment 1 provides area (square footage or acreage, as applicable) for each facility included on the list.
Information regarding park amenities, trails, and other facility-specific features may be found in the applicable master plans available online at the following links:
• 2019 Parks, Rec & Libraries Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/lcs/documents/parks-rec-and-librariesmaster-plan.pdf • 2023 Salinas Fire Department Long-Range Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/fire-department/documents/salinas-fdmaster-plan-cra-study-final-report.pdf • 2024 Salinas Municipal Airport Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/airport/master-plandocuments/chapters/chapter-1-inventory.pdf Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 111 322
For information regarding the number of signalized intersections, traffic signals, and miles of sidewalk within the public right-of-way, refer to Paragraph 2 on Page 2 of the RFP, as well as responses to Questions No. 3, No. 6, and No. 7.
END OF ADDENDUM
City Engineer
NOTICE: The Bidder or Firm shall SIGN and attach this addendum to his/her Bid/Proposal.
No Bid/Proposal shall be considered unless this addendum is signed and attached thereto.
BIDDER/FIRM SIGNATURE (signature in blue ink) DATE
ADDENDUM No. 2 - ADA TRANSITION PLAN UPDATE RFP Page 2 of2 06/16/26
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 112 323
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit C-2 - Compensation
Bureau Veritas Technical Assessments, LLC - Cost Proposal and Fee Schedule Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 113 324
CITY OF SALINAS
ADA TRANSITION PLAN UPDATE
COST PROPOSAL
June 22, 2026
BUREAU VERITAS | ERIK PILLER
P 800.733.0660 | [email protected]
PSA - EXHIBIT C-2
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 114 325
Revised - 08/21/2026
BUREAU VERITAS FEE BREAKDOWN $ 213,829.50
PROGRAM MANAGEMENT $ 12,540.00
ADA TITLE II SURVEY & INDIVIDUAL REPORTS $ 143,289.50
FACILITY SURVEYS $ 26,695.00
PARK SURVEYS $ 29,626.25
OTHER SURVEYS $ 4,482.25
FACILITY REPORTS $ 27,345.00
PARK REPORTS $ 46,390.00
OTHER REPORTS $ 8,751.00
TRANSITION PLAN $ 17,600.00
PUBLIC RIGHTS-OF-WAY - REVIEW EXISTING DATA $ 20,800.00 PROGRAM AND POLICY REVIEW $ 12,160.00
PUBLIC OUTREACH MEETINGS (2) AND COUNCIL MEETING $ 7,440.00 BUREAU VERITAS OPTIONAL FEE $ 350,000.00
OPTION: PUBLIC RIGHTS-OF-WAY SURVEY / REPORTING Per Mile Rate $ 700.00 $ 350,000.00 BUDGET: 500 MILES
LUMP SUM TOTAL
LUMP SUM TOTAL
# BV_C2_Internal
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 115 326
35 COST PROPOSAL
The following fees include all costs associated with travel, lodging, car rental, food, tools, equipment, and all other miscellaneous expenses applicable to the work related to this project.
HOURLY RATES
Team Role Hourly Rate ($)
Project Executive $190.00
Program Manager $140.00
Project Manager I (PE/RA) $120.00
Project Manager II (PE/RA) $130.00
Quality Control Manager $135.00
Technical Report Reviewer $115.00
Administrative $80.00
BV will submit a monthly invoice inclusive of all services performed during that period. The per site fee will be established per the schedule of values provided at the program kick-off, and invoiced at the billing milestones stated below. Invoices will be payable within 30 days of receipt:
Completion of onsite assessments: 50% of per site fee
Delivery of Draft Reports: 45% of per site fee
Delivery of Final Reports: 5% of per site fee
Upon receipt of each monthly invoice, the amount due per billing milestone is fully collectible. Please forward payments to: Accounting Department, Bureau Veritas Technical Assessments LLC, PO Box 74007289, Chicago, IL 60674-7289 or contact [email protected] to pay via credit card or to receive wiring instructions. Please ensure that BV Proposal or invoice number is clearly identified on all payments and correspondence for proper credit.
Please submit all draft comments to BV within 60 days of draft delivery. Unless otherwise communicated, BV will consider all drafts approved for finalization after 60 days, and the remaining balance due will be invoiced.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 116 327
36 Federal Tax ID# 02-0655997
Please Remit Payments to:
Bureau Veritas Technical Assessments Invoice #: DRAFT
PO Box 74007289 Date: #####
Chicago, IL 60674-7289 Page: 1 of 1
Bill To: Client Contact Project:
Client Address: Client PO#
Progress Invoice
Customer ID
14470
FEE % of Fee Milestone Fee % To Date Earned to Date % Prev Prev Current Due Balance Remaining FCA FEE 100% $ 15,400.00 16.67% $ 10,500.00 5.56% $ 3,500.00 $ 7,000.00 $ 8,400.00 Total Fee $ 15,400.00
% complete #REF!
Earned to Date #REF!
Previous #REF!
Current Due #REF!
Contract Summary
Original Contract $ 126,000.00
CO#01 $ -
Fee to Date $ 126,000.00
Billing Summary
Billed to Date $ 19,600.00
Paid to Date $ 3,500.00
Balance to Pay $ 16,100.00
Project Name/Number
Milestone- % Complete
Project Number Payment Terms
BV Project # Due on receipt
Please remit payment to BV at the address at the top of the invoice.
Payments can be wired or sent ACH to:
ABA: 121000358
DOM. Wires: 026009593
SWIFT Code INTL Wires BOFAUS3N/BOFAUS6S
PLEASE REFERENCE INVOICE DRAFT TO ENSURE PROPER CREDIT.
Please direct all invoice correspondence to: Tiffany Sanchez Phone: (800) 733-0660 ext. 7816 [email protected] Please direct all Accounts Receivable related inquiries to Heather Klepp, ext 6240, [email protected] BV Headquarters, 6021 University Boulevard, Suite 200, Ellicott City, MD 21043 Bank Name: Bank of America
Bank Address: 401 E Las Olas Blvd - Suite 900
Fort Lauderdale, FL 33301
Account Name: Bureau Veritas Technical Assessments LLC
Account No: 1416412482
SAMPLE
Sample Invoice
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 117 328
Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit C-3 - Request for Proposals
City of Salinas Request for Proposals for ADA Transition Plan Update Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 118 329
REQUEST FOR PROPOSALS
FOR CITY OF SALINAS
ADA TRANSITION PLAN UPDATE
Closing Date: 2:00 PM (PDT) ON JUNE 12, 2026
Submit To: An electronic copy of the Firm’s Proposal for ADA Transition Plan Update shall be submitted via the City’s PlanetBids Vendor Portal:
https://vendors.planetbids.com/portal/22949/portal-home.
Cost Proposal and Fee Schedule Submission Instructions: The Cost Proposal and Fee Schedule must be submitted as a separate document in a sealed envelope via courier, mail, or delivery within five (5) working days following the RFP Closing Date, to the address listed below. The sealed envelope shall clearly display the firm’s name and return address and must be labeled “ADA Transition Plan Update – Cost Proposal and Fee Schedule (To Be Opened Only After Completion of the Selection process)”.
City of Salinas Public Works Department
ATTN: Maria Contreras, Management Analyst
200 Lincoln Avenue
Salinas, CA 93901
Questions: Prospective Firms must register on the City’s PlanetBids Vendor Portal to view, print, and receive updates for this RFP. Registration is free. All questions must be submitted in writing through the PlanetBids Q/A tab and received no later than 2:00 pm on May 29, 2026. Responses will be posted on or about June 4, 2025.
The City of Salinas is an Equal Opportunity Employer. The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for individuals with a disability. Individuals requiring any accommodation in order to participate in this process must inform the Public Works Department City representative Alexah Ortiz (831) 758-7308 no later than 5 p.m. of the last day prior to the submittal date stated in this request for proposals. Hearing impaired or TTY/TDD Text Telephone users may contact the City by dialing 711 for the California Relay Services (CRS) or by telephoning any other service providers’ CRS telephone number.
Released: May 13, 2026
22 (per ADDENDUM No. 1)
PSA - EXHIBIT C-3
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 119 330
SECTION 1. INTRODUCTION
The City of Salinas’ Public Works Department is soliciting proposals from qualified professional firms to develop and implement a comprehensive Self-Evaluation of the City’s Americans with Disabilities Act (ADA) Transition Plan (the “Plan”) for City programs, facilities, and infrastructure, and to update the Plan.
The City of Salinas adopted its most current ADA Transition Plan in September 2021, prepared by Sally Swanson Architects. The Plan surveyed 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops, and 24 City facilities (a small portion of the City’s overall facilities, including parks, recreation centers, offices, and parking lots), identifying accessibility deficiencies and compliance cost estimates. The Plan also evaluated City policies and procedures, established prioritization and funding strategies through existing Capital Improvement Program budgets, and serves as a long-term roadmap for facility upgrades, public right-of-way improvements, and program administration to ensure equitable access to City programs and infrastructure.
This Request for Proposals (RFP) seeks to secure the most qualified consultant to evaluate City policies and programs, perform field investigations within the City right-of-way and of City facilities, and to update the ADA Transition Plan identifying current obstacles limiting accessibility, providing recommendations to improve accessibility, and include a schedule for achieving ADA compliance.
Proposals shall be submitted by firms that have a capable, palpable and comprehensible background in the type of work described in Section 2 of this RFP. In addition, all interested firms shall have sufficient, readily available resources in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings.
SECTION 2. SCOPE OF WORK
The following is a general description of the tasks necessary for completion of the plan update.
Consultants are expected to submit a detailed work plan that includes more specific components and phasing.
Task 1: Self-Evaluation
The consultant shall assess existing data and conduct field surveys of City streets, intersections, sidewalks, City-operated facilities (buildings, parking lots, and public spaces) that provide programs, services, or activities to the public. Surveys will be used to identify barriers based on Title 24 of the California Building Code and the Federal ADA Accessibility Guidelines, including Caltrans Standards. Following the surveys, consultant shall prepare a report that details each item found to be in noncompliance. The consultant shall allocate resources to conduct a community meeting to discuss the Self-Evaluation.
Consultant must be able to, at a minimum, provide the services outlined below. Additional services may be proposed as the Consultant deems appropriate based upon their experience.
1. Assist City staff in identifying all necessary documents and materials to conduct a self-evaluation and review process, including meeting sessions with various City Departments and key stakeholder groups, including individuals with disabilities, organizations representing individuals with disabilities, and community members participating in the formation of an ADA Advisory Committee.
2. Review and evaluate City policies, services, programs, activities, practices, facilities, and public rights-of-way to identify conditions which may limit accessibility and for compliance with Title Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 120 331
24 of the California Building Code, the California Manual on Uniform Traffic Control Devices, the Federal ADA Accessibility Guidelines (2010 ADA Standards for Accessible Design, and the Proposed ADA Accessibility Guidelines for the Public Rights-of-Way, and Caltrans latest Standard Plans and Specifications (together, the “Guidelines”).
3. As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update.
4. Produce diagrams of City facilities, including building exteriors, building interiors, public park amenities, and parking lots for inclusion in the Transition Plan update. Diagrams must identify the location of physical barriers. See Attachment 1 for a list of City facilities to be surveyed.
5. Produce facility reports for each City facility site detailing conditions or items found to be noncompliant with the Guidelines, to be consolidated into a single report for City Facilities.
6. Produce a public right-of-way report detailing items found to be non-compliant with the Guidelines. The report shall detail the methods that will be used to make the non-compliant facilities accessible and specify a schedule for taking the steps necessary to achieve compliance.
Evaluation should be strictly limited to issues of ADA compliance.
7. Conduct public engagement activities, including at least one public workshop. Support staff in engaging key stakeholder groups, including individuals with disabilities, organizations representing individuals with disabilities, and community members participating in the formation of an ADA Advisory Committee. Prepare presentations, workshop materials, social media content, surveys, and other engagement tools, to effectively communicate the importance of the ADA Transition Plan in a manner that resonates with the Salinas community.
8. Prepare the ADA Self Evaluation Report, including recommendations to bring programs, services, activities, practices, infrastructure, and facilities into compliance with the Guidelines.
The completed ADA Self Evaluation Report shall comply with all requirements pursuant to 28 CFR 35.105, 28 CFR 35.150(d), 49 CFR 27.11(c)(2), and Section 504 (refer to LAPM Section
9.3, Attachment 2).
Task 2: ADA Transition Plan
The consultant shall develop an updated ADA Transition Plan for the City of Salinas based on industry’s best practices while meeting the minimum requirements for an ADA transition plan in the State of California. The consultant shall allocate resources to conduct a community meeting to discuss the Transition Plan Update and participate in 1-2 City Council meetings.
Consultant must be able to, at a minimum, provide the services outlined below. Additional services may be proposed as the Consultant deems appropriate based upon their experience.
1. Update the City’s Transition Plan, including the following:
a. Identify barriers and prioritize solutions.
b. Establish a list of all City services, including a map of the path-of-travel to each service along with the barriers to be removed to achieve compliance.
c. Cost estimates for modifications needed to achieve compliance with the Guidelines. d. Recommendations to update existing policies and to create new policies to achieve compliance with the Guidelines.
e. The Transition Plan Update shall comply with all requirements pursuant to 28 CFR 35.105, 28 CFR 35.150(d), 49 CFR 27.11(c)(2), and Section 504 (refer to LAPM Section 9.3).
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 121 332
June 2026 @ 2:00P.M.
2. Prepare and present recommendations to City stakeholder groups, including the ADA Advisory Committee. Develop presentations, workshop materials, social media content, surveys, and other engagement tools to effectively communicate the findings and recommendations of the updated ADA Transition Plan in a way that highlights the importance of implementing and sustaining the Plan for the Salinas community.
3. Support staff in preparing reports and presentation materials for recommendations to City Council.
Task 3: Optional Scope – Public Right-of-Way Evaluation For infrastructure data reviewed under Task 1 (Self Evaluation), Subtask 3 (sidewalks, pedestrian signals, bus stops, and pedestrian ramps), which is evaluated and determined to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient, the Consultant shall develop a high-accuracy, costeffective methodology to re-survey, validate, and update the data for incorporation into the public right-of-way report identified in Task 1, Subtask 6).
The Consultant shall prepare and deliver a Field Data Collection Plan, Quality Assurance/Quality Control (QA/QC) Plan, and Final Validated Dataset, including all associated metadata, methodology documentation, and a summary of revisions and corrections made to the original dataset.
Deliverables shall address, at a minimum, the following requirements established by the City’s GIS Division:
1. Utilize sub-foot or better GPS/GNSS accuracy for all field-collected assets.
2. Apply standardized data schemas consistent with ADA requirements and the City’s GIS standards.
3. Conduct field verification of asset geometry, physical condition, compliance attributes, and associated photo documentation.
4. Implement and document a comprehensive QA/QC workflow to ensure positional accuracy, attribute completeness, data consistency, and overall reliability.
5. Provide integration-ready deliverables fully compatible with the City’s enterprise GIS environment (Esri-based).
SECTION 3. PROPOSAL TIMELINE
Question deadline: May 29, 2026, 2:00 PM
Question Response: June 4, 2026
Submittal deadline: 12,
Proposal Review/Evaluation: June 15–18, 2026
Interviews (if needed): Week of June 22, 2026
Notify Selection of Consultant: Week of June 22, 2026
Anticipated Award: June 30, 2026 / August 4, 2026
SECTION 4. PROPOSAL FORMAT AND CONTENT REQUIREMENTS
General: Proposals shall be submitted as a digital file in PDF format via the City’s PlanetBids online portal at https://vendors.planetbids.com/portal/22949/portal-home, on or before the RFP closing date and time. Each proposal must include a table of contents and page numbers on all pages.
The maximum length of the proposal is 20 pages, excluding table of contents and any appendices. 22 23-July 2, 2026
TBD
TBD
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 122 333
The minimum font size for body text is 12-point. The use of 11”x 17” paper is permitted but should be kept to a minimum.
The following information must be included in the Proposal submittal in the order listed:
1. COVER LETTER: Must contain the following:
a. Identification of the offering firm including name, address, telephone, and email address. b. Name, title, address and telephone number of contact person during the evaluation period. c. Acknowledge receipt of any addendum issued with this RFP. d. The letter shall be signed by an official or representative authorized to negotiate and contractually bind the firm.
e. Indicate the firm’s acceptability of the terms and conditions of the Sample Agreement included as Attachment 3.
2. FIRM PROFILE: Description of the firm, including relevant experience with providing municipal services related to this RFP.
3. PROJECT TEAM: Identification of project manager and key team members, summarizing the roles and responsibilities, including subconsultants, assigned to provide the services per this RFP.
4. RELEVANT PROJECT EXPERIENCE: Provide concise summaries of five (5) projects completed within the past 3-5 years that align with the RPF scope, highlighting assigned team members, key contributions, and measurable outcomes.
5. LOCAL PROJECT EXPERIENCE: Provide a summary of the firm’s local project delivery experience demonstrating familiarity with the City of Salinas, the County of Monterey, and other agencies within the Central Coast region. Include the location of the firm’s nearest office and describe the ability of assigned staff to support in-person meetings with jurisdictional representatives as needed.
6. APPROACH AND WORK PLAN: Provide a narrative describing the firm’s proposed methodology for completing the Scope of Work outlined in this RFP. Include the firm’s approach to public sector project delivery, a proposed schedule for completion of tasks, key milestones, and deliverables. Describe the firm’s ability to meet established budget and schedule objectives, and clearly explain how management methodologies, tools, and staffing resources will be applied to achieve successful project delivery.
7. REFERENCES: Provide five (5) references from municipal or other public sector clients for whom the firm has performed comparable services within the past three to five (3-5) years. For each reference, include the client name, mailing address, the principal representative involved in the project (e.g., project manager or equivalent), email address, and telephone number.
8. APPENDIX: Provide one-page resumes for the project manager and key staff, including subconsultants, and comments or requested changes to the Sample Agreement (Attachment 3).
Any deviations requested from the standard agreement should be noted with blue, underlined (blue) text for additions and red, strike-out (red) text for deletions.
9. COST PROPOSAL AND FEE SCHEDULE (MUST BE A SEPARATE FILE): The Cost Proposal and Fee Schedule must be submitted as a separate document and shall not be included Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 123 334
within the main proposal. It is excluded from the page limit and will not be considered as part of the evaluation criteria. The Cost Proposal shall include, at a minimum, the following:
a. A detailed cost proposal presented in matrix form, identifying hourly rates and estimated time commitments for all team members and sub-consultants by task, consistent with Section 2 of the RFP.
b. A clear description of the basis for any additional compensation that may be requested by the firm.
c. Identification of any proposed optional tasks.
d. Current fee schedules for the firm and all subconsultants applicable for the duration of the project.
e. A sample invoice format, including supporting billing documentation.
Submission Instructions: The Cost Proposal and Fee Schedule must be submitted as a separate document in a sealed envelope via courier, mail, or delivery within five (5) working days following the RFP Closing Date, to the address listed below. The sealed envelope shall clearly display the firm’s name and return address and must be labeled “ADA Transition Plan Update – Cost Proposal and Fee Schedule (To Be Opened Only After Completion of the Selection process)”.
City of Salinas Public Works Department
ATTN: Maria Contreras, Management Analyst
200 Lincoln Avenue
Salinas, CA 93901
SECTION 5. PROPOSAL EVALUATION AND SELECTION PROCESS
Submittal Review: A committee will review and evaluate each submittal to determine if it meets the Proposal Format and Content Requirements as listed in Section 4 of this RFP. Failure to meet the requirements will be cause for eliminating the applicant from further consideration.
1. Selection: Based on the committee's evaluation of each Proposal, utilizing the evaluation and scoring criteria noted below, additional data submission and oral interview, the responding firms will be ranked by the Evaluation Committee.
2. Oral Interview: Responding firms meeting the submittal requirements may be requested to participate in an oral interview at the City’s discretion. Applicants will be notified of the time and place for the interview. Failure to appear for the oral interview will be cause to disqualify the firm from further consideration.
3. Notify Consultants of the results.
4. Open the fee schedule from the top-ranked firm and negotiate cost proposal and fee schedule if necessary.
5. If a consensus cannot be reached on the terms of the agreement and/or the cost proposal and fee schedule, the next-highest ranked firm’s cost proposal and fee schedule will be opened.
6. The process is repeated until a contract is successfully negotiated.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 124 335
1Local Purchasing Preference: The City of Salinas Local Purchasing Preference Ordinance encourages participation of local business through the implementation of the city’s local purchasing regulations. In determining the best-qualified and responsible, responsive firm, those who qualify as a local business enterprise shall receive credit of 10% of its total points. If firm qualifies for Local Preference, the City will not allow travel expenses or mileage as part of the contract as it is assumed the business is local. In addition, Professional service providers must submit a Declaration of Local Business Enterprise Form to the City’s Finance Department. Refer to Section 12, Article III-A of the Salinas Municipal Code: https://tinyurl.com/Salinas-Local-Purchase-Policy SECTION 6. AWARD OF CONTRACT
Award of the selected Consultant’s contract will be subject to the City Council’s approval. Aside from announcing the top ranked proposal, the scored evaluations will be kept confidential unless production is otherwise required under State law.
PROPOSAL EVALUATION AND SCORING CRITERIA
1. Cover Letter: Does the cover letter address all listed requirements? 2 Points Max
2. Firm Profile: Does the firm offer the breadth and quality of services required for the types of projects listed in the Scope of Work described in Section 2 of this RFP? 5 Points Max
3. Project Team: Do the qualifications of key personnel to be assigned to the project coincide with tasks listed in the Scope of Work? Do assigned personnel and subconsultants have requisite education, experience, and professional qualifications? Does the firm’s organizational structure show sufficient depth for its present workload?
10 Points Max
4. Relevant Project Experience: Has the firm and subconsultants demonstrated the ability to successfully provide services for projects of a similar complexity and nature as described in this RFP?
10 Points Max
5. Local Project Experience: Is the firm familiar with City of Salinas, the County of Monterey, and other agencies within the Central Coast region? Does the firm understand the unique nature of the city? To what degree will the firm be able to facilitate face-to-face meetings with jurisdictional representatives? 3 Points Max
6. Approach and Work Plan: Does the firm present a clear and appropriate methodology for completing the Scope of Work and delivering public sector projects as described in Section 2 of this RFP? Is the proposed schedule realistic, with well-defined milestones and deliverables, and does it demonstrate the ability to manage budget and timeline constraints effectively? Does the plan clearly describe staffing, project management tools, and overall execution approach in a way that supports successful project delivery?
12.5 Points Max
7. References: Are the firm’s references from past clients favorable? How closely did the firm’s project initial contract budget align with the final budget on projects listed? Did the firm demonstrate effective budget management and cost control on projects listed? Did the consultant consistently deliver high-quality work and effectively handle issues, changes, and quality concerns throughout the project?
7.5 Points Max
SUBTONTAL 50 Points Max
Qualifying Local Business Enterprise1 (Local Purchasing Preference Ordinance, +10% of the total points obtained) 5 Points Max
TOTAL POSSIBLE POINTS: 50 + Local Preference
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 125 336
SECTION 7. INTERPRETATION OF RFP AND DOCUMENTS
If any person contemplates submission of a proposal for the proposed contract and is in doubt as to the true meaning of any part of the scope of services, or other proposed contract documents, or finds discrepancies in, or omissions from the proposal, it shall be immediately brought to the attention of the City by submission using the electronic bid system. Such submission, if any, must be sent using the Q&A tab of the electronic bid system. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued electronically to each person registered on the prospective bidder’s list. The City of Salinas will not be responsible for any other explanation or interpretation of the proposed documents.
SECTIN 8. CORRESPONDENCE
All correspondence and questions are to be submitted via the City’s Planet Bids online platform.
After closing date of this RFP, correspondence can be sent to:
Maria Contreras
City of Salinas Public Works Management Analyst
[email protected]
SECTIN 9. GENERAL CONDITIONS
The following will be general information for the proposers:
1. A prospective firm may withdraw their responses at any time prior to the date and the time which is set forth herein as the deadline for submitting proposals.
2. Each prospective firm submitting a proposal in response to this RFP agrees that the preparation of all materials and presentations is at the prospective firms’ sole cost and expense, and the City will not, under any circumstances, be responsible for any costs or expenses incurred by a prospective firm. In addition, each prospective firm understands and agrees that all documentation and materials submitted with a proposal will remain the property of the City and will become a public document.
3. The City reserves the right to request additional information from any and all prospective firms as deemed necessary by the City in order to evaluate the proposals. This process may not be used as an opportunity to submit missing documentation or to make substantive revisions to the original RFP.
4. All terms will remain in effect and legally binding for at least ninety (90) calendar days from the date of submission.
5. This RFP shall be governed in accordance with the laws of the State of California and the jurisdiction of any disputes hereunder shall be had in City of Salinas, County of Monterey.
6. The City of Salinas reserves the right to (1) reject any or all responses, (2) postpone award of the contract for a period not to exceed ninety (90) calendar days from the date proposals are due, (3) waive informalities in the responses, and (4) take whatever action or make whatever decision it determines to be in the best interest of the City.
7. The City of Salinas assumes no obligation in this general solicitation for proposals and all costs and expenses of responding to this RFQ shall be borne by the individual parties preparing and/or submitting a proposal.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 126 337
8. Insurance Requirements: Following City Council authorization of the Contract, Consultant shall provide to the City certificates of insurance with the City named as additional insured by Endorsement. Refer to Exhibit A of Attachment 3 - Sample Agreement for detailed insurance requirements.
9. Business License, DIR and Prevailing Wage Requirements:
a. If selected, your firm will be required to obtain a City of Salinas Business License. Refer to link for information: Business Licenses and Home-Based Business Permits - City of Salinas https://www.cityofsalinas.org/Business/Business-Licenses-and-Home-BasedBusiness-Permits. b. The services requested with this RFQ are subject to compliance monitoring and enforcement by the DIR. Consultants (prime and subs) must possess and maintain registration, as required, with the Department of Industrial Relations (DIR) in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database:
https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_csm_portal_customer_ac count_lookup&view=public&sysparm_fixed_query=type%3D2&filter=type%3D2 Additionally, all consultants and subconsultants must furnish certified payroll records to the City and directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the City and DIR, which may include electronic submission.
c. All wage scales shall be in accordance with applicable determinations made by the Director of the DIR of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the DIR are available on the website
address http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
Attachments:
Attachment 1 – List of City Facilities to Be Surveyed
Attachment 2 – LAPM Section 9.3
Attachment 3 – Sample Agreement
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 127 338
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 4 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 1
DATE: June 8, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.
Addendum No. 1 extends the RFP submission deadline to June 22, 2026, at 2:00 p.m. and answers questions received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.
The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:
I. NOTICE TO BIDDERS: Bidders’ attention is directed to page 1. Delete the Closing Date line of said page, and replace it with the following:
Closing Date: 2:00 PM (PDT) ON JUNE 22, 2026
II. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.
Q1. Hello, may we get the following information for sites included in the assessment. Facilities - square footage, Parks: Acreage, amenities, linear trail information, PROW - number of signalized intersections, number of stop lights, miles of sidewalk.
Answer: Staff are currently evaluating the availability of the requested information for the facilities, parks, and public right-of-way (PROW) assets included in the assessment. A separate addendum will be issued to provide any available information and formally respond to this question.
Q2. Has the City previously completed an ADA Self-evaluation subject to 28 CFR 35.150 to evaluate its current services, policies, and practices, and the effects that do not or may not meet ADA requirements, and identify modifications necessary to such services, policies, and practices, including public outreach?
Answer: Yes, the City has previously completed an ADA Self-Evaluation in accordance with ADA requirements. The ADA Transition Plan and Self-Evaluation are available on the City’s ADACompliance webpage. Refer to Appendix I - ADA Self-Evaluation of Policies, Procedures, and Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 128 339
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 2 of 4 Practices included in the City’s 2021 ADA Transition Plan and Self-Evaluation. The document can be accessed using the web link provided below.
https://www.salinas.gov/Government/Departments/Public-Works/Engineering/ADA-Compliance Q3. Is there a specific reason why this update has been requested so recently after an ADA Transition Plan was completed in 2021? Are there concerns regarding the veracity of the data contained in the adopted plan? Are additional facilities or PROW being added to the original plan? Answer: The update is being completed to maintain compliance with federal ADA requirements, which require periodic review and updating of ADA self-evaluations and Transition Plans. Guidance generally recommends updates every 3 to 5 years. The City’s ADA Self-Evaluation was completed in 2016, and the existing ADA Transition Plan is based on surveys conducted between 2016 and 2019 and adopted in 2021. The current update ensures that all data reflects current conditions and incorporates any changes since those surveys, including new or modified facilities and PROW infrastructure from recent projects. This update is not due to concerns with the accuracy of the 2021 Plan, but rather to ensure the City’s ADA documents remain current and continue to reflect updated conditions and compliance needs.
Q4. Task 1.6: Is there a reason that the City is requesting a PROW report detailing non-compliance required to be strictly be limited to compliance to "ADA Standards" where the 2010 ADA Standards do not contain guidelines for the PROW? Can the consultant also use the California edition of the Manual on Uniform Traffic Control Devices (MUTCD) which governs the PROW and the ADA Public Rights-of-Way Accessibility Guidelines (PROWAG) as the basis for compliance, since the PROWAG provides the only ADA guidelines for the PROW?
Answer: Refer to Subtask 2 of Task 1, which includes the California MUTCD as an applicable guideline. The City does not intend to limit the consultant’s evaluation solely to the 2010 ADA Standards. Consultants may use applicable accessibility standards and guidance, including PROWAG and the California MUTCD, when evaluating public right-of-way facilities and identifying accessibility barriers.
Q5. Task 2.1.b: Can the City provide the map of the path-of-travel to each service along with the barriers to be removed to achieve compliance referenced in the RFP for review? Answer: Available information regarding paths of travel and identified accessibility barriers can be found in Appendix A (for facilities surveyed under the 1995 ADA Transition Plan) and Appendix I (for facilities surveyed between 2016 and 2019) of the current ADA Transition Plan, which is available on the City’s ADA Compliance webpage referenced in Q2. For facilities that were not included in the current ADA Transition Plan and will be assessed as part of this update, the City will provide any available as-built drawings and related information during Task 1 to support the assessment process.
Q6. The RFP states that 24 City facilities have been surveyed. Can the City provide a list of these facilities? Is it the intention of the City to have these 24 facilities assessed again under this project? Answer: Refer to Attachment 1 for the list of City facilities to be assessed under this project. It is the City’s intent that most of these facilities be reassessed as part of the ADA Transition Plan update to ensure that inventory and accessibility information reflects current conditions. The facility list was updated based on Capital Improvement Program projects that have been completed, are currently under construction, or are planned for future upgrades or reconstruction. As a result, the facilities included in Attachment 1 represent the City’s current assessment needs and priorities.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 129 340
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 3 of 4 Q7. Task 1: Self-Evaluation Sub Task #3 As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update. The task listed above seems to indicate that the consultant will only be reviewing data at this time, with the potential to perform additional surveys if the data is found to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient.
Is this task intended to perform a desk review of the data plus spot checks with manual collection methods in the field to determine the validity of the data already in the City's possession? Answer: Yes. The City anticipates that this task will primarily involve a review of existing infrastructure data and related documentation, supplemented by field verification as needed to confirm current conditions and the accuracy of available information. As noted in Q3, the City’s sidewalk, curb ramp, pedestrian signal, and related PROW surveys were conducted between 2016 and 2019 and do not fully reflect more recent Capital Improvement Program (CIP) projects and infrastructure improvements. The City will provide all available records and information for improvements completed since those surveys. Where current data is unavailable, incomplete, or does not adequately reflect existing conditions, field surveys may be necessary to update the inventory and support the ADA Transition Plan update. Furthermore, the bus stops within the City of Salinas are served by Monterey-Salinas Transit (MST), the public transit provider in Monterey County. MST has procured a consultant who is currently surveying these bus stops and will coordinate with the City to have the assessment of the bus stops included as part of the City’s ADA Transition Plan update. Therefore, it is anticipated that the City’s selected firm will not be surveying bus stops but rather support City staff in the integration of the data, including discussion for setting prioritization and updating policies as relates to removal of ADA barriers.
Q8. Task 3: Optional Scope – Public Right-of-Way Evaluation Is the consultant required to submit a fee to evaluate all of the City's PROW infrastructure with the fee proposal, or can this fee be provided if the data is identified as flawed, inaccurate, incomplete, outdated, or otherwise or deficient? The fee for this task appears to hinge on findings from task 1 which may limit the proposer’s ability to accurately scope the fee unless it is assumed that 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops are to be included in the assessment.
Answer: Because the extent of any required re-surveying will not be fully known until completion of Task 1, proposers should use their professional judgment and experience to develop a reasonable cost estimate for the Optional Scope in Task 3. The fee proposal should account for the potential need to verify, update, or re-survey portions of the City’s PROW infrastructure if existing data is determined to be outdated, incomplete, or otherwise insufficient to support the ADA Transition Plan update.
Q9. Is the City interested in performing an evaluation of the City's Web and Digital Accessibility as part of this project to prepare for the Federal Deadline for compliance in 2027? If so, can the City provide a scope of work and information on the City's web and other digital products/services/etc.? Tasks could include: a) Inventory City web and digital assets, including all public-facing websites, subsites, web applications and portals, online forms and payment systems, documents (PDFs, Word, etc.), multimedia content, and mobile applications. b) Evaluate the accessibility of these digital platforms pursuant to WCAG 2.1 Level AA and applicable Section 508 standards, using a combination of automated tools and manual testing. Page 6 of 12 c) Assess compatibility with assistive technologies (screen readers, screen magnifiers, keyboard-only navigation) and test with common browsers and devices. d) Review the City’s existing website accessibility statement, notices, and processes for reporting issues or requesting accommodations; recommend updates or new Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 130 341
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 131 342
ADDENDUM No. 2 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 2 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 2
DATE: June 12, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.
Addendum No. 2 answers question no. 1, which remained pending following the issuance of Addendum No. 1 and was received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.
The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:
I. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.
Q1. Hello, may we get the following information for sites included in the assessment. Facilities - square footage, Parks: Acreage, amenities, linear trail information, PROW - number of signalized intersections, number of stop lights, miles of sidewalk.
Answer: Bidders’/Respondents’ attention is directed to Attachment 1 of the RFP. Attachment 1 has been revised and is included with this Addendum. The revised Attachment 1 provides area (square footage or acreage, as applicable) for each facility included on the list.
Information regarding park amenities, trails, and other facility-specific features may be found in the applicable master plans available online at the following links:
• 2019 Parks, Rec & Libraries Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/lcs/documents/parks-rec-and-librariesmaster-plan.pdf • 2023 Salinas Fire Department Long-Range Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/fire-department/documents/salinas-fdmaster-plan-cra-study-final-report.pdf • 2024 Salinas Municipal Airport Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/airport/master-plandocuments/chapters/chapter-1-inventory.pdf Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 132 343
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 133 344
Facility Name Location/Address Area (s.f.)
Airport
Municipal Airport - Admin. Office 342 Airport Blvd 6,700 s.f.
Municipal Airport - Main Terminal 30 Mortensen Ave 11,398 s.f.
Municipal Airport - Main Hangar 30 Mortensen Ave 36,200 s.f.
Municipal Airport - T-52 Hangar 30 Mortensen Ave 34,200 s.f.
Municipal Public Service Buildings
City Hall 200 Lincoln Ave 1.50 Acres
City Hall Rotunda 200 Lincoln Ave 4,000 s.f.
City Yard-PW Environmental & Maintenance Svcs-Office 426 Work St 0.85 Acres City Yard-PW Environmental & Maintenance Svcs-4 Bldgs 426 Work St 3.2 Acres Permit Center 65 W Alisal St 0.75 Acres
Fire Stations (Salinas Fire Department)
Fire Station No. 1 (West Alisal Street) 216 W Alisal St 20,015 s.f.
Fire Station No. 2 (West Laurel Drive) 10 W Laurel Dr 3,200 s.f.
Fire Station No. 3 (Abbott Street) 827 Abbott Pl 4,385 s.f.
Fire Station No. 4 (Williams Road) 308 Williams Rd 5,800 s.f.
Fire Station No. 5 (Rider Avenue) 1400 Rider Ave 2,500 s.f.
Fire Station No. 6 (Bolivar Street) 45 E Bolivar St 2,980 s.f.
Libraries (Library & Community Services Dpt.)
John Steinbeck Library 350 Lincoln Ave 30,000 s.f.
Cesar Chavez Library 615 Williams Rd 15,000 s.f.
El Gabilan Library (New-Optional) 1400 N Main St 21,078 s.f.
Parking Lots
D - Train Station/ITC Lot (Commuter Parking Lot) 20 W Market St 3.4 Acres Employee Lot (Church St Entrance) (Construction-Optional) 200 Lincoln Ave - Church St Entrance 0.40 Acres Lot 1 - Municipal Lot 1 (Salinas) 219 Salinas St 0.40 Acres Lot 2 - Municipal Lot 2 345 Salinas St 0.60 Acres
Lot 3 - Municipal Lot 3 (Monterey) 222 Monterey St 0.90 Acres Lot 5 - Municipal Lot 5 300 Monterey St 1.20 Acres
Lot 10 - Municipal Lot 10 (Salinas @ Gabilan) 128 Salinas St 0.14 Acres MSG - Monterey Street Garage 20 E Market St - Monterey St Entrance 0.75 Acres SSG - Salinas Street Garage 320 Salinas St 1.20 Acres
Parks (Library & Community Services Dpt.)
Azahel Cruz Park (East Laurel Pocket Park) 1110 E Laurel Dr 0.8 Acres Bataan Memorial Park 15 E Market St 0.7 Acres
Central Community Park 420 Central Ave 7.8 Acres
Cesar Chavez Community Park 250 N Madeira Ave 28.8 Acres Claremont Manor Neighborhood Park 1220 San Fernando Dr 4.6 Acres Clay Street Play Lot 170 Clay St 0.4 Acres
Closter Community Park (Construction-Optional) 401 Towt St 7.0 Acres Creekbridge Neighborhood Park 1793 Declaration St 1.8 Acres El Dorado Community Park & Rec Center 1655 El Dorado Dr 17.0 Acres ATTACHMENT 1
List of City Facilities to Be Surveyed for ADA Access Compliance (June 2026 Revision) CITY OF SALINAS ADA TRANSITION PLAN FACILITIES SURVEY LIST (June 2026 Rev-Addendum 2) Page 1 of 2 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 134 345
Facility Name Location/Address Area (s.f.)
El Gabilan Play Lot (Construction-Optional) 263 Toro Ave 0.5 Acres Ensen Community Park (New-Optional) 99 La Posada Dr 6.0 Acres Gene Robertson Park (American Little League) 45 Skyway Blvd 1.2 Acres Harden Neighborhood Park 636 Arcadia Wy/1819 Emerald Dr 4.9 Acres Hartnell Neighborhood Park 725 W Acacia St 4.2 Acres
Jaycee Tot Lot 1415 Bardin Way 0.7 Acres
La Paz Neighborhood Park 560 Roosevelt St 1.5 Acres
Laurel Heights Neighborhood Park 751 Circle Dr 3.0 Acres Laurel Neighborhood Park 340 Rochex Ave/340 W Laurel Dr 3.7 Acres Laurelwood Neighborhood Park 915 Victor St 3.0 Acres
Los Padres Neighborhood Park 1210 John St 2.7 Acres
Maple Play Lot 860 Los Palos Dr 0.8 Acres
McKinnon Neighborhood Park 1700 McKinnon St 4.5 Acres
Mission Neighborhood Park 110 W Romie Ln 2.5 Acres
Monte Bella Community Park 1601 Monte Bella Blvd 18.5 Acres Myrtle Court Play Lot 33 Myrtle Ct 0.7 Acres
Natividad Creek Community Park 1395 Nogal Dr 55.2 Acres Natividad Neighborhood Park 1450 Lassen Ave 1.8 Acres
Northgate Neighborhood Park 1600 Seville St 4.8 Acres
Northgate Tot Lot 1611 Cherokee Dr 0.4 Acres
Rossi-Rico Linear Parkway 701 Victor St 10.8 Acres
Sanborn Neighborhood Park 925 N Sanborn Rd (Dr. Martin Luther King Jr. 4.5 Acres Santa Lucia Playground 320 Elwood St 0.5 Acres
Santa Rita Neighborhood Park 290 E Bolivar St 4.9 Acres Soberanes Neighborhood Park 1140 Paseo Grande 2.7 Acres Sherwood Park 940 N Main St 25.6 Acres
Soto Square 2140 N Main St 0.7 Acres
Steinbeck Neighborhood Park 1700 Burlington Dr 3.1 Acres Veterans Memorial Park 825 E Laurel Dr 3.5 Acres
Williams Ranch Neighborhood Park 1530 Falcon Dr 4.6 Acres Woodside Neighborhood Park 1045 Iverson St 3.0 Acres
Police (Salinas Police Department)
Salinas Police Department (New - Optional) 312 E Alisal St 6.2 Acres Recreation Centers (Library & Community Services Dpt.)
Bread Box Recreational Center 745 N Sanborn Rd 1.0 Acres Fire House Recreation Center (Construction-Optional) 1330 E Alisal St 1.2 Acres Hebbron Family Center (New-Optional) 683 Fremont St 1.6 Acres Salinas Recreation Center 320 Lincoln Ave 0.6 Acres
Sherwood Recreation Center 920 N Main St 12,900 s.f.
Other Facilities
Sherwood Hall Community Center 940 N Main St 43,000 s.f.
Related Master Plan Documents:
2019 Parks, Rec & Libraries Master Plan
2023 Salinas Fire Department Long-Range Master Plan
2024 Salinas Municipal Airport Master Plan
CITY OF SALINAS ADA TRANSITION PLAN FACILITIES SURVEY LIST (June 2026 Rev-Addendum 2) Page 2 of 2 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 135 346
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
Limited English Proficiency
(LEP) Assessment (Four
Factor Analysis)
(Title VI)
An annual assessment (also referred to as a
Four Factor Analysis) to determine if
modifications are needed to their programs and
activities to ensure meaningful access by LEP
persons.
Updated annually or as
needed when changes
occur
Language Access Plan
(LAP)
(Title VI)
A written plan that includes the LEP
Assessment results and procedures and
resources available to provide language
assistance to LEP individuals.
Updated as needed when
changes occur
Title VI Accomplishments
and Goals Report (Title VI
Annual Work Plan)
(23 CFR 200.9(b)(11)
An annual Title VI Accomplishments and Goals
Report which consists of accomplishments for
the past year, and goals for the next year.
Updated annually
Title VI Program
Assessment Online Form
A biennial assessment used to conduct LPA
Title VI Program Assessments to ensure LPAs
comply with FHWA Title VI requirements.
Reported biennially by
June 30 every odd year
or when requested
9.3 Americans with Disabilities Act and Section 504 of the Rehabilitation Act
As part of FHWA’s regulatory requirements under Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504), Caltrans ensures that LPAs receiving federal funds do not discriminate on the basis of disability in any highway transportation program, activity, service, or benefit they provide to the general public. LPAs must ensure that people with disabilities have equitable opportunities to use the public right-of-way system.
Per Section 504 (codified as 29 U.S.C.791 et seq.), LPAs must ensure that persons with disabilities are not discriminated against in any and all aspects of employment or be denied access to the goods or services that LPAs provide.
The intent of ADA (Public Law 101-336, codified as 42 U.S.C.12101 et seq.) is to assure equality of opportunity, full participation, independent living, and economic self-sufficiency for persons with disabilities. This law extended the protections offered for persons with disabilities.
9.3.1 Legal Authorities
28 CFR 35 requires that facilities constructed on behalf of, or for the use of, a public entity shall be designed and constructed so that the facility is accessible to and usable by persons with disabilities.
49 CFR 27 requires nondiscrimination on the basis of disability in programs and activities receiving or benefiting from federal financial assistance. The State of California has also adopted regulations in Section 54 of the California Civil Code that specifies all buildings, structures, sidewalks, curbs, and related facilities constructed in California by the use of state, county or municipal funds, or the funds of any political subdivision of the state, must be accessible to and usable by persons with disabilities.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 ATTACHMENT 2 - LAPM SECTION 9.3 136 347
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
LPAs sign ADA assurances as part of their Master Agreement with Caltrans (see Exhibit 4-C:
Master Agreement). The Program Supplement Agreement (PSA) for each project includes the LPA’s reaffirmation of the nondiscrimination assurances contained in the Master Agreement.
9.3.2 ADA / Section 504 Program Roles and Responsibilities FHWA
• Ensure public entities, recipients, and LPAs are informed of their responsibilities to provide accessibility in their transportation programs, activities, and facilities. • Ensure public entities, recipients, and LPAs are applying accessibility standards to all transportation facilities.
Caltrans
Office of Civil Rights (OCR)
• Process and forward local grievance complaints to the LPA’s ADA Coordinator and DLA.
Division of Local Assistance (DLA)
• Provide technical assistance and training to LPAs.
• Monitor LPA compliance with ADA/Section 504 program requirements by mandated program assessments.
• Monitor and track grievance complaints received from OCR, and ensure LPAs are following up with the complaints/complainants.
District Local Assistance Engineer (DLAE)
• Ensure LPAs who are currently receiving and requesting federal funds must provide a completed Exhibit 9-C: Local Agency ADA Annual Certification Form by June 30 of each year for the following federal fiscal year (October 1 to September 30). The form must be received prior to submitting a Request for Authorization to proceed with a Federal-aid project.
• Monitor LPA compliance with ADA program requirements by participating in ADA program assessments and meeting with LPAs.
9.3.3 ADA / Section 504 Program Requirements
1. Designation of an ADA Coordinator
LPAs that employ 50 or more persons are required to designate an ADA Coordinator who is responsible for coordinating the efforts of the LPA to comply with ADA requirements, including investigation of complaints. The LPA must make available to the public the name and contact information (mailing address, telephone number, e-mail address, etc.) of its designated ADA Coordinator 28 CFR 35.107(a).
2. Adoption of Grievance Procedures
LPAs that employ 50 or more persons are required to adopt and publish procedures for resolving grievances arising under Title II of the ADA (28 CFR 35.107). Pursuant to 28 CFR
35.170, any individual who believes that he or she or a specific class of individuals has been subjected to discrimination on the basis of disability by a public entity may file a complaint Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 137 348
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
within 180 days of the date of the alleged discrimination, unless the time for filing is extended by an LPA for good cause. The LPA must designate at least one person to coordinate its efforts to comply with the adoption of complaint procedures per 49 CFR 27.13.
The LPA must adopt complaint procedures that incorporate appropriate due process standards and provide for the prompt and equitable resolution of complaints alleging any action prohibited by this part and 49 CFR parts 37, 38, and 39. The procedures must meet the following requirements:
• The process for filing a complaint, including the name, address, telephone number, and email address of the employee designated under paragraph (a) of this section, must be sufficiently advertised to the public, such as on the LPA's website; • The procedures must be accessible to and usable by individuals with disabilities; • The LPA must promptly communicate its response to the complaint allegations, including its reasons for the response, to the complainant by a means that will result in documentation of the response.
3. Notice of ADA Nondiscrimination Policy
LPAs must make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of this part and its applicability to the services, programs, or activities of the LPA, and make such information available to them in such manner as the head of the LPA finds necessary to apprise such persons of the protections against discrimination assured them by ADA and 28 CFR 35.106.
Methods that LPAs can use include:
• Putting the notice on the LPA’s website
• Posting the notice at facilities
• Publishing the notice in local newspapers
The information must be provided in “alternative” formats so that it is accessible to people with hearing and vision disabilities. Examples of alternative formats include:
• Captioned public service announcements on television
• Large print
• Braille
• HTML format on an accessible website
• Audio recording
4. Self-Evaluation
LPAs are required to ensure accessibility for individuals with disabilities through the selfevaluation pursuant to 28 CFR 35.105, 49 CFR 27.11(c)(2), and Section 504. In the interest of transparency, keep a copy of the self-evaluation available in the files for public review. As a public entity, it is the LPA’s responsibility to ensure that individuals with disabilities can participates in all aspect of their civic, social, and personal life within the community.
Consider the completed self-evaluation a “living” document, to be revisited and updated Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 138 349
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
regularly. This will ensure the LPA’s communities, programs, services, and activities remain accessible.
Critical areas to evaluate as part of a self-evaluation must accomplish the following, but are not limited to:
• Identify all programs (including public right-of-way facilities), activities, and services and their locations.
• Determine whether employees and officials are familiar with the public entity’s ADA obligations, including the requirement to make reasonable modifications to policies, practices, and procedures.
• Determine whether employees and officials know how to arrange for auxiliary aids and services, such as sign language interpreters, material in Braille, and assistive listening systems; to ensure that communication with people with disabilities is as effective as others.
• Review service, activity and program’s policies and procedures to determine whether they ensure an equal opportunity for people with disabilities to participate and benefit.
• Survey facilities and determine whether there are physical barriers to access programs. If non-structural changes, such as moving programs, should be made, include them in the self-evaluation. If structural changes are needed, include them in the transition plan.
5. Transition Plan
Following completion of a self-evaluation, LPAs with 50 or more employees are required to develop a transition plan to prioritize removal of structural barriers for accessibility purposes pursuant to 28 CFR 35.150(d). Although LPAs with fewer than 50 employees are not required to develop a transition plan, it may be useful in setting priorities when structural changes are required to bring the organization into compliance.
The transition plan must accomplish the following, but is not limited to:
• Identify physical obstacles in the LPA’s facilities that limit the accessibility of its programs or activities to individuals with disabilities; • Describe in detail the methods that will be used to make the facilities accessible; • Specify the schedule for taking steps necessary to upgrade pedestrian access to meet Section 504 and/or ADA requirements in each year following the transition plan; and
• Indicate the official responsible for implementation of the plan (28 CFR 35.150(d)(3).
Note: LPAs must implement a system for periodically reviewing and updating selfevaluations and, if applicable, transition plans per 49 CFR 27.11(c)(2)(v).
6. Caltrans DLA ADA Section 504 Program Assessment
The LPA ADA Section 504 Program Assessment is to be submitted electronically.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 139 350
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
Caltrans monitors LPA compliance with ADA program requirements by conducting mandated program assessments. The district is invited to participate in LPA program assessment onsite visits. A biennial assessment is used to conduct LPA ADA Program Assessments to ensure LPAs comply with FHWA ADA requirements.
LPAs must be prepared to submit all information in one sitting, which covers this sample assessment: Sample Questions of the ADA Section 504 Program Assessment (PDF).
Use this form link to submit an ADA Section 504 Program Assessment. LPAs are required to complete the DLA ADA Section 504 Program Assessment Online Form biennially (by June 30 every odd year when requested). Updates can be made after submittal by requesting an update link to [email protected].
Note: The Caltrans DLA ADA Section 504 Program Assessment does not replace the Exhibit 9-C: Local Agency ADA Annual Certification Form.
7. Design
State and local governments, regardless of whether they receive federal financial assistance, are required to comply with federal 2010 ADA Standards, Title 24 of the California Code of Regulations (which contains California building regulations), or local code, whichever provides the greatest access. Private-funded improvements within the public Right of Way are also required to comply with the federal 2010 ADA Standards or with Title 24, whichever code offers the greatest access or protection to individuals with disabilities. All new and altered pedestrian facilities such as, but not limited to, highway rest area facilities, sidewalks, crosswalks, pedestrian overpasses, underpasses, and ramps must be made accessible to persons with disabilities in accordance with federal and state accessibility standards on all LPA Federal-aid projects. Facility maintenance does not constitute an alteration (see LAPM Chapter 11: Design Guidance for what constitutes an alteration triggering accessibility requirements).
LPAs certify compliance with federal, state, and local ADA regulations, laws, and codes in the Exhibit 12-D: PS&E Checklist.
8. ADA Certification
LPAs currently receiving and requesting federal funds must provide the Caltrans DLAE with a completed Exhibit 9-C: Local Agency ADA Annual Certification Form by June 30 of each year for the following federal fiscal year (October 1 to September 30). The form must be received prior to submitting a Request for Authorization to proceed with a Federal-aid project.
Exhibit 9-C includes:
a. Designated ADA Coordinator information (name, address, phone number, and e-mail address).
b. Certification that the LPA has an updated self-evaluation and transition plan, if applicable. If the LPA does not have an updated self-evaluation and transition plan, then the LPA provides an estimated date that they will have one, and may be subject to a desk or on-site program review.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 140 351
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise
January 2026
c. Certification of the adoption of a grievance procedure. If the LPA does not have a grievance procedure, then the LPA provides an estimated date that they will have one.
9. ADA Monitoring
During the field review, an agreement is reached among all interested parties (LPA, DLAE, FHWA) on the general design features and exceptions for the project. ADA deficiencies are discussed and agreed upon at this time (see LAPM Chapter 7: Field Review).
10. Plans, Specifications & Estimate
LPAs certify that their project’s Plans, Specifications & Estimate (PS&E) complies with all applicable federal and state regulations and codes (see LAPM 3-A: Project Authorization/Adjustment Request and Exhibit 12-D: PS&E Checklist, and LAPM Chapter 12: Plans, Specifications & Estimate).
11. Final Inspection
The LPA conducts the final inspection and certifies on the Exhibit 17-C: Final Inspection Form that the project was constructed in accordance with the scope and description of the project authorization document and that all federal and state requirements have been met. If the DLAE reviews the job site and cannot verify completion of required ADA accessible components (as certified in Exhibit 17-C), the agency may be subject to sanctions as identified in LAPM Chapter 20: Audits & Corrective Actions.
9.4 Equal Employment Opportunity (EEO) Contractor Compliance The current Federal Transportation Act, 23 U.S.C.140(a), and implementing regulations of 23 CFR 230 require that LPAs receiving federal financial assistance assure that employment in connection with federal highway construction projects is provided without regard to race, color, religion, sex, national origin, age, or disability.
The LPA is also required to include notification of a Federal-aid contractor’s EEO responsibilities in the advertised contract specifications. The LPA must maintain and make available apprenticeship, skill improvement or other upgrading programs, which provide equal opportunity for training and employment without regard to race, color, religion, sex, national origin, age, or disability.
23 CFR 635.107 sets forth FHWA policy relating to Federal-aid highway contract-letting, and requires equal opportunity for DBE participation. Other sections of the CFR include nondiscriminatory bidding procedures, subcontractor and contractor responsibilities, labor, employment and Native American Indian preference provisions, payroll and statements of wages paid, and contract termination procedures.
Form FHWA-1273, Required Contract Provisions for Federal-Aid Construction Contracts is a standard federal form containing required contract provisions and proposal notices and is required to be physically inserted into each Federal-aid highway construction contract and subcontracts (at any tier). When a contractor signs a Federal-aid contract of $10,000 or more, the nondiscrimination provisions in the Form FHWA-1273 constitutes the contractor’s Equal Employment Opportunity/Affirmative Action Program standards for that contract.
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 141 352