Agenda packet — Salinas City Council, September 29, 2026 (part 3 of 3)

Project: City of Salinas Date: Thu 8/20/26
REVISED SCHEDULE Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 97 308
19 BV has the ability and resources to complete the ADA Assessments in a timely manner. The following details our proposed timeline to complete the project. This schedule is open to negotiations between the City and BV.

Proposed Schedule
ID Task Name Start Finish
1 Finalize Contract and Notice to Proceed Mon 8/3/26 Mon 8/3/26 2 Program Planning / Scheduling Mon 8/3/26 Thu 8/6/26
3 Kickoff Meeting with Salinas Staff Mon 8/10/26 Mon 8/10/26 4 Progress Meetings / Updates Mon 8/17/26 Mon 11/9/26
12 Self Evaluation Assessments - Facilities / Parks / PROW Mon 8/10/26 Fri 10/23/26 13 Team 1 - Facilities / Parks Assessments Mon 8/10/26 Wed 9/2/26 14 Team 2 - Facilities / Parks Assessments Tue 9/1/26 Thu 9/24/26 15 Team 1 - New PROW Surveys (As Needed) Mon 8/10/26 Fri 10/16/26 16 Team 2 - New PROW Surveys (As Needed) Mon 8/17/26 Fri 10/23/26 17 Self Evaluation Reports - Facilities / Parks / PROW Fri 9/25/26 Thu 11/26/26 18 Draft Reports and Costs to Westminster Staff (Rolling Delivery) Fri 9/25/26 Wed 10/28/26 19 Prioritization and Costing, GIS, Existing PROW Review Thu 10/22/26 Wed 10/28/26 20 City Staff Review of Facility Data and Costs Thu 10/29/26 Wed 11/25/26 21 City Staff Review of New PROW Data and Costs (Optional) Fri 10/2/26 Thu 11/26/26 22 Programs / Policy Review - Stakeholder Outreach Tue 8/25/26 Thu 11/5/26 23 Surveys to Departments Tue 8/25/26 Mon 9/7/26
24 Policy / Program Review / Staff Training Tue 9/8/26 Mon 10/5/26 25 Review Staff Surveys Tue 10/6/26 Thu 10/8/26
26 Staff Webinar and Training on ADA Program Findings Thu 10/8/26 Thu 10/8/26 27 Prepare Report on Program / Policy Review Fri 10/9/26 Thu 10/22/26 28 City Staff Review of Programs Report Fri 10/23/26 Thu 11/5/26 29 Transition Plans (Facilities & PROW) Thu 11/26/26 Wed 2/3/27 30 Priority Development Meeting Thu 11/26/26 Thu 11/26/26 31 First Draft - Transition Plan Submission Fri 11/27/26 Thu 12/10/26 32 Salinas Staff Review of First Draft - Transition Plan Fri 12/11/26 Thu 12/24/26 33 Public Outreach - Draft Transition Plan Wed 12/30/26 Wed 12/30/26 34 Second Draft - Final Transition Plan Submission Thu 12/31/26 Wed 1/13/27 35 Salinas Staff Review of Second Draft - Transition Plan Thu 1/14/27 Wed 1/27/27 36 Final Transition Plan Revisions Thu 1/28/27 Wed 2/3/27 37 Final Transition Plan Presentation to Salinas Council Wed 2/3/27 Wed 2/3/27 38 ADA AssetCALC Software Training Wed 2/3/27 Wed 2/3/27 8/3
8/10
10/8
11/26
12/30
2/3
2/3
26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Task
Split
Milestone
Summary
Project Summary
External Tasks
External MileTask
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Split

Page 1 ends

Project: City of Salinas
Date: Thu 6/18/26

REFER TO REVISED SCHEDULED
PER 08/21/2026 CORRESPONDENCE
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 30998
20 7. REFERENCES

1. CITY OF SOUTH LAKE TAHOE, CA
ADA Assessment & Transition Plan
Becky Penado, ARM
(530) 542-6064 | [email protected]

2. CITY OF CHINO, CA
ADA Assessment & Transition Plan
Lisa Almilli, MA, ADAC
(909) 334-3524 | [email protected]

3. CITY OF MOUNTAINVIEW, CA
ADA Assessment & Transition Plan
Laurel James
(650) 903-6290 | [email protected]

4. CITY OF ALAMEDA, CA
ADA Assessment & Transition Plan
Mike Billington
(510) 747-7947 | [email protected]

5. CITY OF TRACY, CA
ADA Assessment & Transition Plan
Kevin Jorgensen
(209) 831-6415 direct | [email protected] Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 31099
PROJECT EXPERIENCE:

Merced Irrigation District, CA
ADA Assessment
Nevada Irrigation District, CA
ADA Assessment
South Lake Tahoe, CA
ADA Assessment
City of Tracy, CA
ADA Assessment and ADA Transition Plan
City of El Segundo, CA
ADA Assessment, Transition Plan, Facility
Condition Assessment
City of Rancho Cucamonga, CA
ADA Assessment and Transition Plan
Hayward Area Park & Recreation
District, CA
ADA Transition Plan, Facility Condition
Assessment, and Energy Audit
City of Mountain View, CA
Facility Condition Assessment & ADA
Transition Plan
City of Orange, CA
Facility Condition Assessment and ADA
Transition Plan
Ambrose Parks District, CA
Facility Condition Assessment / ADA
Transition Plan
City of Rancho Cucamonga, CA
ADA Assessment and Transition Plan

ERIK PILLER

PROJECT EXECUTIVE
Mr. Piller has 22 years of experience in client coordination of assessment, architecturalengineering, energy consulting, and construction phase services. He has been involved with projects of similar scope to the proposed project. As Project Executive, Mr. Piller is responsible for overseeing all contractual aspects of the project and will be available to meet with the client for the duration of the project on an as-needed basis.

He will meet regularly with BV’s Program Manager and Assessment Team to assure that the client’s needs are being met, and that the project is adequately staffed, running smoothly, and on schedule.

YEARS OF EXPERIENCE: 22
Industry Experience
Government
K-12 Education
Multi-Family Housing
Higher Education
Industrial
Office
Retail
Hospitality

8. APPENDIX
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 100 311
PROJECT EXPERIENCE:

Merced Irrigation District, CA
ADA Assessment
Hayward Area Park & Recreation
District, CA
ADA Transition Plan, Facility Condition
Assessment, and Energy Audit
City of South Lake Tahoe, CA
ADA Assessment and Transition Plan
City of Alameda, CA
ADA Assessment & Facility Condition
Assessment
City of West Covina, CA
ADA Assessment and Transition Plan
City of Chino, CA
ADA Assessment & Facility Condition
Assessment
City of Eastvale, CA
ADA Assessment
City of Tracy, CA
ADA Assessment and Transition Plan
City of El Segundo, CA
ADA Assessment & Facility Condition
Assessment
City of Pomona, CA
ADA Assessment
City of Los Angeles, CA
ADA Assessment
City of Palmdale, CA
ADA Assessment & Facility Condition
Assessment

MICHAEL CUNNIFF

PROGRAM MANAGER
Mr. Cunniff is a Senior Program Manager with 22 years of experience. He conducts and leads teams for Facility Condition Assessments, ADA Assessments, and other related services. He supervises and trains junior ADA professionals, architects, and engineers in conducting facility assessments. As Program Manager, Mr. Cunniff is responsible for the schedule and technical content of BV’s work.

YEARS OF EXPERIENCE: 22
Education
Bachelor of Science, Architectural/Building Engineering Technology, New England Institute of Technology
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 101 312
PROJECT EXPERIENCE:

Nevada Irrigation District, CA
ADA Assessment
City of Tracy, CA
ADA Assessment & Transition Plan
Orange County, CA
ADA Assessment & Transition Plan
City of Eastvale, CA
ADA Assessment & Transition Plan
City of El Segundo, CA
ADA Assessment & Transition Plan
City of Corona, CA
ADA Assessment & Transition Plan
City of West Covina, CA
ADA Assessment & Transition Plan
John Wayne Airport, CA
ADA Assessment & Transition Plan
County of San Bernardino CA
CASP Assessment/Review
City of Palmdale, CA
ADA Assessment & Transition Plan
City of Pomona, CA
ADA Assessment & Transition Plan
City of Industry, CA
ADA Assessment & Transition Plan
City of Aliso Viejo, CA
ADA Assessment, FCA
City of Rancho Cucamonga, CA
ADA Assessment & Transition Plan
City of Garden Grove, CA
ADA Assessment, FCA

BRYON SCOTT, ADAC, APAC-BE
Education
Bachelor of Science, Business
Administration, University of Maryland
License & Certifications
ADA Coordinator and Trainer
ADA Coordinator Training Certification
Program, University of Missouri
YEARS OF EXPERIENCE: 21

QUALITY ASSURANCE MANAGER
Mr. Scott is a Quality Assurance Manager with BV. He has 21 years of Construction Management experience and is a Certified ADA Coordinator, and uses this knowledge to identify ADA barriers, minimize litigation risk, improve customer accessibility, and enhance customer satisfaction. Mr. Scott is a regular speaker at ADA Coordinators’ meetings on Title II and Title III subjects. As Quality Assurance Manager, he will assist the Program Manager by providing QA/QC review on the data collection and reports.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 102 313
JUSTIN VANG, CASp
PROJECT EXPERIENCE: YEARS OF EXPERIENCE: 10
City of Mountain View, CA
ADA Assessment & Transition Plan
City of Tracy, CA
ADA Assessment & Transition Plan
City of Chino, CA
ADA Assessment & Transition Plan
City of Eastvale, CA
ADA Assessment & Transition Plan
City of Rancho Cucamonga, CA
ADA Assessment & Transition Plan
City of West Covina, CA
ADA Assessment & Transition Plan
City of Maywood, CA
ADA Assessment & Transition Plan
City of Palmdale, CA
ADA Assessment & Transition Plan
City of Garden Grove, CA
ADA Assessment & Facility Assessment
City of South Lake Tahoe, CA
ADA Assessment
Colorado Parks & Wildlife, CO
ADA Assessment
City of Aspen, CO
ADA Assessment & Facility Assessment
Metro Parks Tacoma, WA
ADA Assessment
Education
Master of Science, Civil/Structural Engineering,
California State University
Bachelor of Science, Civil Engineering, University of
California

TRANSITION PLAN MANAGER
Mr. Vang is an ADA Transition Manager with over 10 years of experience in building sciences and accessibility subject matter. Mr. Vang is a Certified Access Specialist and is well-versed in conducting self-evaluations of programmatic barriers, including Title II and Title III regulations. His experience includes the implementation of transition plans and review of ADA policy and programs.

License & Certifications
Certified Access Specialist | CASp845
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 103 314
PROJECT EXPERIENCE:

Merced Irrigation District, CA
ADA Assessment
City of South Lake Tahoe, CA
ADA Assessment and Transition Plan
City of Tracy, CA
ADA Assessment and ADA Transition Plan
City of Alameda, CA
ADA Assessment and Transition Plan
City of Chino, CA
ADA Assessment
City of Turlock, CA
Plan Examiner
PHILIP SMITH, CASp, ADAC

ASSESSMENT TEAM
Education
Associate of Arts, Behavioral & Social
Science, Modesto Junior College
YEARS OF EXPERIENCE: 19
License & Certifications
Certified Access Specialist | CA | CASp1018
Building Plans Examiner/Inspector/Code
Specialist | 8291181
PROJECT EXPERIENCE:

Merced Irrigation District, CA
ADA Assessment
City of Irvine, CA
ADA Assessment
City of Morgan Hill, CA
ADA & Transition Plan
California Polytechnical, CA
ADA Assessment
Sacramento County Correctional
Facilities, CA
Facility Condition Assessment, Inventory
Monrovia United School District, CA
ADA Assessment & Transition Plan
RON JOHNSON, CASp

ASSESSMENT TEAM
YEARS OF EXPERIENCE: 12
License & Certifications
Certified Access Specialist | CASp-344
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 104 315
PROJECT EXPERIENCE:

City of Irvine, CA
ADA Assessment
Kern County, CA
ADA Assessment
Tuolumne County, CA
ADA Assessment
California Polytechnic University, CA
ADA Assessment & Transition Plan
Monrovia Unifed School District, CA
ADA Assessment
City of Encinitas, CA
Facility Condition Assessment, Inventory,
Barcoding

GREG OCKANDER

ASSESSMENT TEAM
YEARS OF EXPERIENCE: 30+
PROJECT EXPERIENCE:

City of Chino, CA
ADA Assessment
City of Industry, CA
ADA Assessment
City of West Covina, CA
ADA Assessment
City of Mountain View, CA
ADA Assessment
State of Oregon Dept of Education, OR
ADA Assessment
Colorado Parks & Wildlife, CO
ADA Assessment
ABEL MACHADO, CASp

ASSESSMENT TEAM
Education
Associate of Arts, Architectural Technology,
Cerritos Community College
YEARS OF EXPERIENCE: 20
License & Certifications
Certified Access Specialist | CASp-145
Education
Bachelor of Art, Industrial Design, San
Francisco State University
License & Certifications
Certified Access Specialist | CASp-879
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 105 316
We do not claim any exceptions to the Service Agreement.

Exceptions
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 106 317
Addenda
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 4 City of Salinas
PUBLICWORKSDEPARTMENT • 200Lincoln Ave • Salinas,California93901 (831) 758-7241 • (831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 1
DATE: June 8, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.

Addendum No. 1 extends the RFP submission deadline to June 22, 2026, at 2:00 p.m. and answers questions received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.

The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:

I. NOTICE TO BIDDERS: Bidders’ attention is directed to page 1. Delete the Closing Date line of said page, and replace it with the following:

Closing Date: 2:00 PM (PDT) ON JUNE 22, 2026
II. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.

Q1. Hello, may we get the following information for sites included in the assessment. Facilities - square footage, Parks: Acreage, amenities, linear trail information, PROW - number of signalized intersections, number of stop lights, miles of sidewalk.

Answer: Staff are currently evaluating the availability of the requested information for the facilities, parks, and public right-of-way (PROW) assets included in the assessment. A separate addendum will be issued to provide any available information and formally respond to this question.

Q2. Has the City previously completed an ADA Self-evaluation subject to 28 CFR 35.150 to evaluate its current services, policies, and practices, and the effects that do not or may not meet ADA requirements, and identify modifications necessary to such services, policies, and practices, including public outreach?
Answer: Yes, the City has previously completed an ADA Self-Evaluation in accordance with ADA requirements. The ADA Transition Plan and Self-Evaluation are available on the City’s ADACompliance webpage. Refer to Appendix I - ADA Self-Evaluation of Policies, Procedures, and Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 107 318
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 2 of 4 Practices included in the City’s 2021 ADA Transition Plan and Self-Evaluation. The document can be accessed using the web link provided below.
https://www.salinas.gov/Government/Departments/Public-Works/Engineering/ADA-Compliance Q3. Is there a specific reason why this update has been requested so recently after an ADA Transition Plan was completed in 2021? Are there concerns regarding the veracity of the data contained in the adopted plan? Are additional facilities or PROW being added to the original plan? Answer: The update is being completed to maintain compliance with federal ADA requirements, which require periodic review and updating of ADA self-evaluations and Transition Plans. Guidance generally recommends updates every 3 to 5 years. The City’s ADA Self-Evaluation was completed in 2016, and the existing ADA Transition Plan is based on surveys conducted between 2016 and 2019 and adopted in 2021. The current update ensures that all data reflects current conditions and incorporates any changes since those surveys, including new or modified facilities and PROW infrastructure from recent projects. This update is not due to concerns with the accuracy of the 2021 Plan, but rather to ensure the City’s ADA documents remain current and continue to reflect updated conditions and compliance needs.

Q4. Task 1.6: Is there a reason that the City is requesting a PROW report detailing non-compliance required to be strictly be limited to compliance to "ADA Standards" where the 2010 ADA Standards do not contain guidelines for the PROW? Can the consultant also use the California edition of the Manual on Uniform Traffic Control Devices (MUTCD) which governs the PROW and the ADA Public Rights-of-Way Accessibility Guidelines (PROWAG) as the basis for compliance, since the PROWAG provides the only ADA guidelines for the PROW?
Answer: Refer to Subtask 2 of Task 1, which includes the California MUTCD as an applicable guideline. The City does not intend to limit the consultant’s evaluation solely to the 2010 ADA Standards. Consultants may use applicable accessibility standards and guidance, including PROWAG and the California MUTCD, when evaluating public right-of-way facilities and identifying accessibility barriers.

Q5. Task 2.1.b: Can the City provide the map of the path-of-travel to each service along with the barriers to be removed to achieve compliance referenced in the RFP for review? Answer: Available information regarding paths of travel and identified accessibility barriers can be found in Appendix A (for facilities surveyed under the 1995 ADA Transition Plan) and Appendix I (for facilities surveyed between 2016 and 2019) of the current ADA Transition Plan, which is available on the City’s ADA Compliance webpage referenced in Q2. For facilities that were not included in the current ADA Transition Plan and will be assessed as part of this update, the City will provide any available as-built drawings and related information during Task 1 to support the assessment process.

Q6. The RFP states that 24 City facilities have been surveyed. Can the City provide a list of these facilities? Is it the intention of the City to have these 24 facilities assessed again under this project? Answer: Refer to Attachment 1 for the list of City facilities to be assessed under this project. It is the City’s intent that most of these facilities be reassessed as part of the ADA Transition Plan update to ensure that inventory and accessibility information reflects current conditions. The facility list was updated based on Capital Improvement Program projects that have been completed, are currently under construction, or are planned for future upgrades or reconstruction. As a result, the facilities included in Attachment 1 represent the City’s current assessment needs and priorities.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 108 319
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 3 of 4 Q7. Task 1: Self-Evaluation Sub Task #3 As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update. The task listed above seems to indicate that the consultant will only be reviewing data at this time, with the potential to perform additional surveys if the data is found to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient.

Is this task intended to perform a desk review of the data plus spot checks with manual collection methods in the field to determine the validity of the data already in the City's possession? Answer: Yes. The City anticipates that this task will primarily involve a review of existing infrastructure data and related documentation, supplemented by field verification as needed to confirm current conditions and the accuracy of available information. As noted in Q3, the City’s sidewalk, curb ramp, pedestrian signal, and related PROW surveys were conducted between 2016 and 2019 and do not fully reflect more recent Capital Improvement Program (CIP) projects and infrastructure improvements. The City will provide all available records and information for improvements completed since those surveys. Where current data is unavailable, incomplete, or does not adequately reflect existing conditions, field surveys may be necessary to update the inventory and support the ADA Transition Plan update. Furthermore, the bus stops within the City of Salinas are served by Monterey-Salinas Transit (MST), the public transit provider in Monterey County. MST has procured a consultant who is currently surveying these bus stops and will coordinate with the City to have the assessment of the bus stops included as part of the City’s ADA Transition Plan update. Therefore, it is anticipated that the City’s selected firm will not be surveying bus stops but rather support City staff in the integration of the data, including discussion for setting prioritization and updating policies as relates to removal of ADA barriers.

Q8. Task 3: Optional Scope – Public Right-of-Way Evaluation Is the consultant required to submit a fee to evaluate all of the City's PROW infrastructure with the fee proposal, or can this fee be provided if the data is identified as flawed, inaccurate, incomplete, outdated, or otherwise or deficient? The fee for this task appears to hinge on findings from task 1 which may limit the proposer’s ability to accurately scope the fee unless it is assumed that 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops are to be included in the assessment.

Answer: Because the extent of any required re-surveying will not be fully known until completion of Task 1, proposers should use their professional judgment and experience to develop a reasonable cost estimate for the Optional Scope in Task 3. The fee proposal should account for the potential need to verify, update, or re-survey portions of the City’s PROW infrastructure if existing data is determined to be outdated, incomplete, or otherwise insufficient to support the ADA Transition Plan update.

Answer: The City has procured a separate consultant to address Web and Digital Accessibility requirements. The consultant selected under this RFP will not perform that evaluation but will support City staff in integrating the results into the ADA Self-Evaluation and Transition Plan update, including prioritization and policy updates in accordance with LAPM Section 9.3.

END OF ADDENDUM
l DATE
NOTICE: The Bidder or Firm shall SIGN and attach this addendum to his/her Bid/Proposal.

No Bid/Proposal shall be considered unless this addendum is signed and attached thereto.

BIDDER/FIRM SIGNATURE (signature in blue ink) DATE
ADDENDUM No. 1 -ADA TRANSITION PLAN UPDATE RFP Page 4 of 4 06/16/26
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 110 321
ADDENDUM No. 2 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 2 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 2
DATE: June 12, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.

Addendum No. 2 answers question no. 1, which remained pending following the issuance of Addendum No. 1 and was received during the Question-and-Answer period. This Addendum is available for download from the PlanetBids website under the project’s “Documents” tab.

The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:

I. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.

Answer: Bidders’/Respondents’ attention is directed to Attachment 1 of the RFP. Attachment 1 has been revised and is included with this Addendum. The revised Attachment 1 provides area (square footage or acreage, as applicable) for each facility included on the list.

Information regarding park amenities, trails, and other facility-specific features may be found in the applicable master plans available online at the following links:
• 2019 Parks, Rec & Libraries Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/lcs/documents/parks-rec-and-librariesmaster-plan.pdf • 2023 Salinas Fire Department Long-Range Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/fire-department/documents/salinas-fdmaster-plan-cra-study-final-report.pdf • 2024 Salinas Municipal Airport Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/airport/master-plandocuments/chapters/chapter-1-inventory.pdf Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 111 322
For information regarding the number of signalized intersections, traffic signals, and miles of sidewalk within the public right-of-way, refer to Paragraph 2 on Page 2 of the RFP, as well as responses to Questions No. 3, No. 6, and No. 7.

END OF ADDENDUM
City Engineer
NOTICE: The Bidder or Firm shall SIGN and attach this addendum to his/her Bid/Proposal.

No Bid/Proposal shall be considered unless this addendum is signed and attached thereto.

BIDDER/FIRM SIGNATURE (signature in blue ink) DATE
ADDENDUM No. 2 - ADA TRANSITION PLAN UPDATE RFP Page 2 of2 06/16/26
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 112 323

Page 59 of 106 ends

Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit C-2 - Compensation
Bureau Veritas Technical Assessments, LLC - Cost Proposal and Fee Schedule Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 113 324

CITY OF SALINAS

ADA TRANSITION PLAN UPDATE

COST PROPOSAL
June 22, 2026
BUREAU VERITAS | ERIK PILLER
P 800.733.0660 | [email protected]
PSA - EXHIBIT C-2
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 114 325
Revised - 08/21/2026
BUREAU VERITAS FEE BREAKDOWN $ 213,829.50
PROGRAM MANAGEMENT $ 12,540.00
ADA TITLE II SURVEY & INDIVIDUAL REPORTS $ 143,289.50
FACILITY SURVEYS $ 26,695.00
PARK SURVEYS $ 29,626.25
OTHER SURVEYS $ 4,482.25
FACILITY REPORTS $ 27,345.00
PARK REPORTS $ 46,390.00
OTHER REPORTS $ 8,751.00
TRANSITION PLAN $ 17,600.00
PUBLIC RIGHTS-OF-WAY - REVIEW EXISTING DATA $ 20,800.00 PROGRAM AND POLICY REVIEW $ 12,160.00
PUBLIC OUTREACH MEETINGS (2) AND COUNCIL MEETING $ 7,440.00 BUREAU VERITAS OPTIONAL FEE $ 350,000.00
OPTION: PUBLIC RIGHTS-OF-WAY SURVEY / REPORTING Per Mile Rate $ 700.00 $ 350,000.00 BUDGET: 500 MILES

LUMP SUM TOTAL

LUMP SUM TOTAL
# BV_C2_Internal
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 115 326
35 COST PROPOSAL
The following fees include all costs associated with travel, lodging, car rental, food, tools, equipment, and all other miscellaneous expenses applicable to the work related to this project.

HOURLY RATES
Team Role Hourly Rate ($)
Project Executive $190.00
Program Manager $140.00
Project Manager I (PE/RA) $120.00
Project Manager II (PE/RA) $130.00
Quality Control Manager $135.00
Technical Report Reviewer $115.00
Administrative $80.00
BV will submit a monthly invoice inclusive of all services performed during that period. The per site fee will be established per the schedule of values provided at the program kick-off, and invoiced at the billing milestones stated below. Invoices will be payable within 30 days of receipt:

Completion of onsite assessments: 50% of per site fee
Delivery of Draft Reports: 45% of per site fee
Delivery of Final Reports: 5% of per site fee
Upon receipt of each monthly invoice, the amount due per billing milestone is fully collectible. Please forward payments to: Accounting Department, Bureau Veritas Technical Assessments LLC, PO Box 74007289, Chicago, IL 60674-7289 or contact [email protected] to pay via credit card or to receive wiring instructions. Please ensure that BV Proposal or invoice number is clearly identified on all payments and correspondence for proper credit.

Please submit all draft comments to BV within 60 days of draft delivery. Unless otherwise communicated, BV will consider all drafts approved for finalization after 60 days, and the remaining balance due will be invoiced.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 116 327
36 Federal Tax ID# 02-0655997
Please Remit Payments to:

Bureau Veritas Technical Assessments Invoice #: DRAFT
PO Box 74007289 Date: #####
Chicago, IL 60674-7289 Page: 1 of 1
Bill To: Client Contact Project:

Client Address: Client PO#
Progress Invoice
Customer ID
14470
FEE % of Fee Milestone Fee % To Date Earned to Date % Prev Prev Current Due Balance Remaining FCA FEE 100% $ 15,400.00 16.67% $ 10,500.00 5.56% $ 3,500.00 $ 7,000.00 $ 8,400.00 Total Fee $ 15,400.00
% complete #REF!
Earned to Date #REF!
Previous #REF!
Current Due #REF!
Contract Summary
Original Contract $ 126,000.00
CO#01 $ -
Fee to Date $ 126,000.00
Billing Summary
Billed to Date $ 19,600.00
Paid to Date $ 3,500.00
Balance to Pay $ 16,100.00
Project Name/Number
Milestone- % Complete
Project Number Payment Terms
BV Project # Due on receipt
Please remit payment to BV at the address at the top of the invoice.

Payments can be wired or sent ACH to:

ABA: 121000358
DOM. Wires: 026009593
SWIFT Code INTL Wires BOFAUS3N/BOFAUS6S
PLEASE REFERENCE INVOICE DRAFT TO ENSURE PROPER CREDIT.

Please direct all invoice correspondence to: Tiffany Sanchez Phone: (800) 733-0660 ext. 7816 [email protected] Please direct all Accounts Receivable related inquiries to Heather Klepp, ext 6240, [email protected] BV Headquarters, 6021 University Boulevard, Suite 200, Ellicott City, MD 21043 Bank Name: Bank of America
Bank Address: 401 E Las Olas Blvd - Suite 900
Fort Lauderdale, FL 33301
Account Name: Bureau Veritas Technical Assessments LLC
Account No: 1416412482
SAMPLE
Sample Invoice
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 117 328

Page 64 of 106 ends

Form: Professional Services Agreement v. March 2026
Bureau Veritas Technical Assessments, LLC
September 2026
Exhibit C-3 - Request for Proposals
City of Salinas Request for Proposals for ADA Transition Plan Update Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 118 329

Page 1 of 9 ends

REQUEST FOR PROPOSALS

FOR CITY OF SALINAS

ADA TRANSITION PLAN UPDATE
Closing Date: 2:00 PM (PDT) ON JUNE 12, 2026
Submit To: An electronic copy of the Firm’s Proposal for ADA Transition Plan Update shall be submitted via the City’s PlanetBids Vendor Portal:
https://vendors.planetbids.com/portal/22949/portal-home.

Cost Proposal and Fee Schedule Submission Instructions: The Cost Proposal and Fee Schedule must be submitted as a separate document in a sealed envelope via courier, mail, or delivery within five (5) working days following the RFP Closing Date, to the address listed below. The sealed envelope shall clearly display the firm’s name and return address and must be labeled “ADA Transition Plan Update – Cost Proposal and Fee Schedule (To Be Opened Only After Completion of the Selection process)”.

City of Salinas Public Works Department
ATTN: Maria Contreras, Management Analyst
200 Lincoln Avenue
Salinas, CA 93901
Questions: Prospective Firms must register on the City’s PlanetBids Vendor Portal to view, print, and receive updates for this RFP. Registration is free. All questions must be submitted in writing through the PlanetBids Q/A tab and received no later than 2:00 pm on May 29, 2026. Responses will be posted on or about June 4, 2025.

The City of Salinas is an Equal Opportunity Employer. The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for individuals with a disability. Individuals requiring any accommodation in order to participate in this process must inform the Public Works Department City representative Alexah Ortiz (831) 758-7308 no later than 5 p.m. of the last day prior to the submittal date stated in this request for proposals. Hearing impaired or TTY/TDD Text Telephone users may contact the City by dialing 711 for the California Relay Services (CRS) or by telephoning any other service providers’ CRS telephone number.

Released: May 13, 2026
22 (per ADDENDUM No. 1)
PSA - EXHIBIT C-3
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 119 330

Page 2 of 9 ends

SECTION 1. INTRODUCTION
The City of Salinas’ Public Works Department is soliciting proposals from qualified professional firms to develop and implement a comprehensive Self-Evaluation of the City’s Americans with Disabilities Act (ADA) Transition Plan (the “Plan”) for City programs, facilities, and infrastructure, and to update the Plan.

The City of Salinas adopted its most current ADA Transition Plan in September 2021, prepared by Sally Swanson Architects. The Plan surveyed 492 miles of sidewalks, 5,641 curb ramps, 813 pedestrian signals, 309 bus stops, and 24 City facilities (a small portion of the City’s overall facilities, including parks, recreation centers, offices, and parking lots), identifying accessibility deficiencies and compliance cost estimates. The Plan also evaluated City policies and procedures, established prioritization and funding strategies through existing Capital Improvement Program budgets, and serves as a long-term roadmap for facility upgrades, public right-of-way improvements, and program administration to ensure equitable access to City programs and infrastructure.

This Request for Proposals (RFP) seeks to secure the most qualified consultant to evaluate City policies and programs, perform field investigations within the City right-of-way and of City facilities, and to update the ADA Transition Plan identifying current obstacles limiting accessibility, providing recommendations to improve accessibility, and include a schedule for achieving ADA compliance.

Proposals shall be submitted by firms that have a capable, palpable and comprehensible background in the type of work described in Section 2 of this RFP. In addition, all interested firms shall have sufficient, readily available resources in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings.

SECTION 2. SCOPE OF WORK
The following is a general description of the tasks necessary for completion of the plan update.

Consultants are expected to submit a detailed work plan that includes more specific components and phasing.

Task 1: Self-Evaluation
The consultant shall assess existing data and conduct field surveys of City streets, intersections, sidewalks, City-operated facilities (buildings, parking lots, and public spaces) that provide programs, services, or activities to the public. Surveys will be used to identify barriers based on Title 24 of the California Building Code and the Federal ADA Accessibility Guidelines, including Caltrans Standards. Following the surveys, consultant shall prepare a report that details each item found to be in noncompliance. The consultant shall allocate resources to conduct a community meeting to discuss the Self-Evaluation.

Consultant must be able to, at a minimum, provide the services outlined below. Additional services may be proposed as the Consultant deems appropriate based upon their experience.

1. Assist City staff in identifying all necessary documents and materials to conduct a self-evaluation and review process, including meeting sessions with various City Departments and key stakeholder groups, including individuals with disabilities, organizations representing individuals with disabilities, and community members participating in the formation of an ADA Advisory Committee.

2. Review and evaluate City policies, services, programs, activities, practices, facilities, and public rights-of-way to identify conditions which may limit accessibility and for compliance with Title Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 120 331

Page 3 of 9 ends

24 of the California Building Code, the California Manual on Uniform Traffic Control Devices, the Federal ADA Accessibility Guidelines (2010 ADA Standards for Accessible Design, and the Proposed ADA Accessibility Guidelines for the Public Rights-of-Way, and Caltrans latest Standard Plans and Specifications (together, the “Guidelines”).

3. As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update.

4. Produce diagrams of City facilities, including building exteriors, building interiors, public park amenities, and parking lots for inclusion in the Transition Plan update. Diagrams must identify the location of physical barriers. See Attachment 1 for a list of City facilities to be surveyed.

5. Produce facility reports for each City facility site detailing conditions or items found to be noncompliant with the Guidelines, to be consolidated into a single report for City Facilities.

6. Produce a public right-of-way report detailing items found to be non-compliant with the Guidelines. The report shall detail the methods that will be used to make the non-compliant facilities accessible and specify a schedule for taking the steps necessary to achieve compliance.

Evaluation should be strictly limited to issues of ADA compliance.

7. Conduct public engagement activities, including at least one public workshop. Support staff in engaging key stakeholder groups, including individuals with disabilities, organizations representing individuals with disabilities, and community members participating in the formation of an ADA Advisory Committee. Prepare presentations, workshop materials, social media content, surveys, and other engagement tools, to effectively communicate the importance of the ADA Transition Plan in a manner that resonates with the Salinas community.

8. Prepare the ADA Self Evaluation Report, including recommendations to bring programs, services, activities, practices, infrastructure, and facilities into compliance with the Guidelines.

The completed ADA Self Evaluation Report shall comply with all requirements pursuant to 28 CFR 35.105, 28 CFR 35.150(d), 49 CFR 27.11(c)(2), and Section 504 (refer to LAPM Section

9.3, Attachment 2).

Task 2: ADA Transition Plan
The consultant shall develop an updated ADA Transition Plan for the City of Salinas based on industry’s best practices while meeting the minimum requirements for an ADA transition plan in the State of California. The consultant shall allocate resources to conduct a community meeting to discuss the Transition Plan Update and participate in 1-2 City Council meetings.

Consultant must be able to, at a minimum, provide the services outlined below. Additional services may be proposed as the Consultant deems appropriate based upon their experience.

1. Update the City’s Transition Plan, including the following:
a. Identify barriers and prioritize solutions.
b. Establish a list of all City services, including a map of the path-of-travel to each service along with the barriers to be removed to achieve compliance.
c. Cost estimates for modifications needed to achieve compliance with the Guidelines. d. Recommendations to update existing policies and to create new policies to achieve compliance with the Guidelines.
e. The Transition Plan Update shall comply with all requirements pursuant to 28 CFR 35.105, 28 CFR 35.150(d), 49 CFR 27.11(c)(2), and Section 504 (refer to LAPM Section 9.3).

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 121 332
June 2026 @ 2:00P.M.

Page 4 of 9 ends

2. Prepare and present recommendations to City stakeholder groups, including the ADA Advisory Committee. Develop presentations, workshop materials, social media content, surveys, and other engagement tools to effectively communicate the findings and recommendations of the updated ADA Transition Plan in a way that highlights the importance of implementing and sustaining the Plan for the Salinas community.

3. Support staff in preparing reports and presentation materials for recommendations to City Council.

Task 3: Optional Scope – Public Right-of-Way Evaluation For infrastructure data reviewed under Task 1 (Self Evaluation), Subtask 3 (sidewalks, pedestrian signals, bus stops, and pedestrian ramps), which is evaluated and determined to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient, the Consultant shall develop a high-accuracy, costeffective methodology to re-survey, validate, and update the data for incorporation into the public right-of-way report identified in Task 1, Subtask 6).

The Consultant shall prepare and deliver a Field Data Collection Plan, Quality Assurance/Quality Control (QA/QC) Plan, and Final Validated Dataset, including all associated metadata, methodology documentation, and a summary of revisions and corrections made to the original dataset.

Deliverables shall address, at a minimum, the following requirements established by the City’s GIS Division:

1. Utilize sub-foot or better GPS/GNSS accuracy for all field-collected assets.

2. Apply standardized data schemas consistent with ADA requirements and the City’s GIS standards.

3. Conduct field verification of asset geometry, physical condition, compliance attributes, and associated photo documentation.

4. Implement and document a comprehensive QA/QC workflow to ensure positional accuracy, attribute completeness, data consistency, and overall reliability.

5. Provide integration-ready deliverables fully compatible with the City’s enterprise GIS environment (Esri-based).

SECTION 3. PROPOSAL TIMELINE
Question deadline: May 29, 2026, 2:00 PM
Question Response: June 4, 2026
Submittal deadline: 12,
Proposal Review/Evaluation: June 15–18, 2026
Interviews (if needed): Week of June 22, 2026
Notify Selection of Consultant: Week of June 22, 2026
Anticipated Award: June 30, 2026 / August 4, 2026
SECTION 4. PROPOSAL FORMAT AND CONTENT REQUIREMENTS
General: Proposals shall be submitted as a digital file in PDF format via the City’s PlanetBids online portal at https://vendors.planetbids.com/portal/22949/portal-home, on or before the RFP closing date and time. Each proposal must include a table of contents and page numbers on all pages.

The maximum length of the proposal is 20 pages, excluding table of contents and any appendices. 22 23-July 2, 2026
TBD
TBD
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 122 333

Page 5 of 9 ends

The minimum font size for body text is 12-point. The use of 11”x 17” paper is permitted but should be kept to a minimum.

The following information must be included in the Proposal submittal in the order listed:

1. COVER LETTER: Must contain the following:
a. Identification of the offering firm including name, address, telephone, and email address. b. Name, title, address and telephone number of contact person during the evaluation period. c. Acknowledge receipt of any addendum issued with this RFP. d. The letter shall be signed by an official or representative authorized to negotiate and contractually bind the firm.
e. Indicate the firm’s acceptability of the terms and conditions of the Sample Agreement included as Attachment 3.

2. FIRM PROFILE: Description of the firm, including relevant experience with providing municipal services related to this RFP.

3. PROJECT TEAM: Identification of project manager and key team members, summarizing the roles and responsibilities, including subconsultants, assigned to provide the services per this RFP.

4. RELEVANT PROJECT EXPERIENCE: Provide concise summaries of five (5) projects completed within the past 3-5 years that align with the RPF scope, highlighting assigned team members, key contributions, and measurable outcomes.

5. LOCAL PROJECT EXPERIENCE: Provide a summary of the firm’s local project delivery experience demonstrating familiarity with the City of Salinas, the County of Monterey, and other agencies within the Central Coast region. Include the location of the firm’s nearest office and describe the ability of assigned staff to support in-person meetings with jurisdictional representatives as needed.

6. APPROACH AND WORK PLAN: Provide a narrative describing the firm’s proposed methodology for completing the Scope of Work outlined in this RFP. Include the firm’s approach to public sector project delivery, a proposed schedule for completion of tasks, key milestones, and deliverables. Describe the firm’s ability to meet established budget and schedule objectives, and clearly explain how management methodologies, tools, and staffing resources will be applied to achieve successful project delivery.

7. REFERENCES: Provide five (5) references from municipal or other public sector clients for whom the firm has performed comparable services within the past three to five (3-5) years. For each reference, include the client name, mailing address, the principal representative involved in the project (e.g., project manager or equivalent), email address, and telephone number.

8. APPENDIX: Provide one-page resumes for the project manager and key staff, including subconsultants, and comments or requested changes to the Sample Agreement (Attachment 3).

Any deviations requested from the standard agreement should be noted with blue, underlined (blue) text for additions and red, strike-out (red) text for deletions.

9. COST PROPOSAL AND FEE SCHEDULE (MUST BE A SEPARATE FILE): The Cost Proposal and Fee Schedule must be submitted as a separate document and shall not be included Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 123 334

Page 6 of 9 ends

within the main proposal. It is excluded from the page limit and will not be considered as part of the evaluation criteria. The Cost Proposal shall include, at a minimum, the following:
a. A detailed cost proposal presented in matrix form, identifying hourly rates and estimated time commitments for all team members and sub-consultants by task, consistent with Section 2 of the RFP.
b. A clear description of the basis for any additional compensation that may be requested by the firm.
c. Identification of any proposed optional tasks.
d. Current fee schedules for the firm and all subconsultants applicable for the duration of the project.
e. A sample invoice format, including supporting billing documentation.

Submission Instructions: The Cost Proposal and Fee Schedule must be submitted as a separate document in a sealed envelope via courier, mail, or delivery within five (5) working days following the RFP Closing Date, to the address listed below. The sealed envelope shall clearly display the firm’s name and return address and must be labeled “ADA Transition Plan Update – Cost Proposal and Fee Schedule (To Be Opened Only After Completion of the Selection process)”.

City of Salinas Public Works Department
ATTN: Maria Contreras, Management Analyst
200 Lincoln Avenue
Salinas, CA 93901
SECTION 5. PROPOSAL EVALUATION AND SELECTION PROCESS
Submittal Review: A committee will review and evaluate each submittal to determine if it meets the Proposal Format and Content Requirements as listed in Section 4 of this RFP. Failure to meet the requirements will be cause for eliminating the applicant from further consideration.

1. Selection: Based on the committee's evaluation of each Proposal, utilizing the evaluation and scoring criteria noted below, additional data submission and oral interview, the responding firms will be ranked by the Evaluation Committee.

2. Oral Interview: Responding firms meeting the submittal requirements may be requested to participate in an oral interview at the City’s discretion. Applicants will be notified of the time and place for the interview. Failure to appear for the oral interview will be cause to disqualify the firm from further consideration.

3. Notify Consultants of the results.

4. Open the fee schedule from the top-ranked firm and negotiate cost proposal and fee schedule if necessary.

5. If a consensus cannot be reached on the terms of the agreement and/or the cost proposal and fee schedule, the next-highest ranked firm’s cost proposal and fee schedule will be opened.

6. The process is repeated until a contract is successfully negotiated.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 124 335

Page 7 of 9 ends

1Local Purchasing Preference: The City of Salinas Local Purchasing Preference Ordinance encourages participation of local business through the implementation of the city’s local purchasing regulations. In determining the best-qualified and responsible, responsive firm, those who qualify as a local business enterprise shall receive credit of 10% of its total points. If firm qualifies for Local Preference, the City will not allow travel expenses or mileage as part of the contract as it is assumed the business is local. In addition, Professional service providers must submit a Declaration of Local Business Enterprise Form to the City’s Finance Department. Refer to Section 12, Article III-A of the Salinas Municipal Code: https://tinyurl.com/Salinas-Local-Purchase-Policy SECTION 6. AWARD OF CONTRACT
Award of the selected Consultant’s contract will be subject to the City Council’s approval. Aside from announcing the top ranked proposal, the scored evaluations will be kept confidential unless production is otherwise required under State law.

PROPOSAL EVALUATION AND SCORING CRITERIA

1. Cover Letter: Does the cover letter address all listed requirements? 2 Points Max

2. Firm Profile: Does the firm offer the breadth and quality of services required for the types of projects listed in the Scope of Work described in Section 2 of this RFP? 5 Points Max

3. Project Team: Do the qualifications of key personnel to be assigned to the project coincide with tasks listed in the Scope of Work? Do assigned personnel and subconsultants have requisite education, experience, and professional qualifications? Does the firm’s organizational structure show sufficient depth for its present workload?
10 Points Max

4. Relevant Project Experience: Has the firm and subconsultants demonstrated the ability to successfully provide services for projects of a similar complexity and nature as described in this RFP?
10 Points Max

5. Local Project Experience: Is the firm familiar with City of Salinas, the County of Monterey, and other agencies within the Central Coast region? Does the firm understand the unique nature of the city? To what degree will the firm be able to facilitate face-to-face meetings with jurisdictional representatives? 3 Points Max

6. Approach and Work Plan: Does the firm present a clear and appropriate methodology for completing the Scope of Work and delivering public sector projects as described in Section 2 of this RFP? Is the proposed schedule realistic, with well-defined milestones and deliverables, and does it demonstrate the ability to manage budget and timeline constraints effectively? Does the plan clearly describe staffing, project management tools, and overall execution approach in a way that supports successful project delivery?

12.5 Points Max

7. References: Are the firm’s references from past clients favorable? How closely did the firm’s project initial contract budget align with the final budget on projects listed? Did the firm demonstrate effective budget management and cost control on projects listed? Did the consultant consistently deliver high-quality work and effectively handle issues, changes, and quality concerns throughout the project?

7.5 Points Max
SUBTONTAL 50 Points Max
Qualifying Local Business Enterprise1 (Local Purchasing Preference Ordinance, +10% of the total points obtained) 5 Points Max
TOTAL POSSIBLE POINTS: 50 + Local Preference
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 125 336

Page 8 of 9 ends

SECTION 7. INTERPRETATION OF RFP AND DOCUMENTS
If any person contemplates submission of a proposal for the proposed contract and is in doubt as to the true meaning of any part of the scope of services, or other proposed contract documents, or finds discrepancies in, or omissions from the proposal, it shall be immediately brought to the attention of the City by submission using the electronic bid system. Such submission, if any, must be sent using the Q&A tab of the electronic bid system. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued electronically to each person registered on the prospective bidder’s list. The City of Salinas will not be responsible for any other explanation or interpretation of the proposed documents.

SECTIN 8. CORRESPONDENCE
All correspondence and questions are to be submitted via the City’s Planet Bids online platform.

After closing date of this RFP, correspondence can be sent to:

Maria Contreras
City of Salinas Public Works Management Analyst
[email protected]
SECTIN 9. GENERAL CONDITIONS
The following will be general information for the proposers:

1. A prospective firm may withdraw their responses at any time prior to the date and the time which is set forth herein as the deadline for submitting proposals.

2. Each prospective firm submitting a proposal in response to this RFP agrees that the preparation of all materials and presentations is at the prospective firms’ sole cost and expense, and the City will not, under any circumstances, be responsible for any costs or expenses incurred by a prospective firm. In addition, each prospective firm understands and agrees that all documentation and materials submitted with a proposal will remain the property of the City and will become a public document.

3. The City reserves the right to request additional information from any and all prospective firms as deemed necessary by the City in order to evaluate the proposals. This process may not be used as an opportunity to submit missing documentation or to make substantive revisions to the original RFP.

4. All terms will remain in effect and legally binding for at least ninety (90) calendar days from the date of submission.

5. This RFP shall be governed in accordance with the laws of the State of California and the jurisdiction of any disputes hereunder shall be had in City of Salinas, County of Monterey.

6. The City of Salinas reserves the right to (1) reject any or all responses, (2) postpone award of the contract for a period not to exceed ninety (90) calendar days from the date proposals are due, (3) waive informalities in the responses, and (4) take whatever action or make whatever decision it determines to be in the best interest of the City.

7. The City of Salinas assumes no obligation in this general solicitation for proposals and all costs and expenses of responding to this RFQ shall be borne by the individual parties preparing and/or submitting a proposal.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 126 337

Page 9 of 9 ends

8. Insurance Requirements: Following City Council authorization of the Contract, Consultant shall provide to the City certificates of insurance with the City named as additional insured by Endorsement. Refer to Exhibit A of Attachment 3 - Sample Agreement for detailed insurance requirements.

9. Business License, DIR and Prevailing Wage Requirements:
a. If selected, your firm will be required to obtain a City of Salinas Business License. Refer to link for information: Business Licenses and Home-Based Business Permits - City of Salinas https://www.cityofsalinas.org/Business/Business-Licenses-and-Home-BasedBusiness-Permits. b. The services requested with this RFQ are subject to compliance monitoring and enforcement by the DIR. Consultants (prime and subs) must possess and maintain registration, as required, with the Department of Industrial Relations (DIR) in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database:
https://services.dir.ca.gov/gsp?id=dir_contractors&table=x_cdoi2_csm_portal_customer_ac count_lookup&view=public&sysparm_fixed_query=type%3D2&filter=type%3D2 Additionally, all consultants and subconsultants must furnish certified payroll records to the City and directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the City and DIR, which may include electronic submission.
c. All wage scales shall be in accordance with applicable determinations made by the Director of the DIR of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the DIR are available on the website
address http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Attachments:

Attachment 1 – List of City Facilities to Be Surveyed
Attachment 2 – LAPM Section 9.3
Attachment 3 – Sample Agreement
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 127 338
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 4 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 1
DATE: June 8, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.

The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:

I. NOTICE TO BIDDERS: Bidders’ attention is directed to page 1. Delete the Closing Date line of said page, and replace it with the following:

Closing Date: 2:00 PM (PDT) ON JUNE 22, 2026
II. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.

Q2. Has the City previously completed an ADA Self-evaluation subject to 28 CFR 35.150 to evaluate its current services, policies, and practices, and the effects that do not or may not meet ADA requirements, and identify modifications necessary to such services, policies, and practices, including public outreach?
Answer: Yes, the City has previously completed an ADA Self-Evaluation in accordance with ADA requirements. The ADA Transition Plan and Self-Evaluation are available on the City’s ADACompliance webpage. Refer to Appendix I - ADA Self-Evaluation of Policies, Procedures, and Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 128 339
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 2 of 4 Practices included in the City’s 2021 ADA Transition Plan and Self-Evaluation. The document can be accessed using the web link provided below.
https://www.salinas.gov/Government/Departments/Public-Works/Engineering/ADA-Compliance Q3. Is there a specific reason why this update has been requested so recently after an ADA Transition Plan was completed in 2021? Are there concerns regarding the veracity of the data contained in the adopted plan? Are additional facilities or PROW being added to the original plan? Answer: The update is being completed to maintain compliance with federal ADA requirements, which require periodic review and updating of ADA self-evaluations and Transition Plans. Guidance generally recommends updates every 3 to 5 years. The City’s ADA Self-Evaluation was completed in 2016, and the existing ADA Transition Plan is based on surveys conducted between 2016 and 2019 and adopted in 2021. The current update ensures that all data reflects current conditions and incorporates any changes since those surveys, including new or modified facilities and PROW infrastructure from recent projects. This update is not due to concerns with the accuracy of the 2021 Plan, but rather to ensure the City’s ADA documents remain current and continue to reflect updated conditions and compliance needs.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 129 340
ADDENDUM No. 1 – ADA TRANSITION PLAN UPDATE RFP Page 3 of 4 Q7. Task 1: Self-Evaluation Sub Task #3 As relates to public rights-of-way, review the City’s existing infrastructure data on sidewalks, pedestrian signals, bus stops, and pedestrian ramps, to be provided by the City. Evaluate subject data for accuracy and recommend elements to be incorporated in the Self-Evaluation Report and Transition Plan Update. The task listed above seems to indicate that the consultant will only be reviewing data at this time, with the potential to perform additional surveys if the data is found to be flawed, inaccurate, incomplete, outdated, or otherwise or deficient.

Q9. Is the City interested in performing an evaluation of the City's Web and Digital Accessibility as part of this project to prepare for the Federal Deadline for compliance in 2027? If so, can the City provide a scope of work and information on the City's web and other digital products/services/etc.? Tasks could include: a) Inventory City web and digital assets, including all public-facing websites, subsites, web applications and portals, online forms and payment systems, documents (PDFs, Word, etc.), multimedia content, and mobile applications. b) Evaluate the accessibility of these digital platforms pursuant to WCAG 2.1 Level AA and applicable Section 508 standards, using a combination of automated tools and manual testing. Page 6 of 12 c) Assess compatibility with assistive technologies (screen readers, screen magnifiers, keyboard-only navigation) and test with common browsers and devices. d) Review the City’s existing website accessibility statement, notices, and processes for reporting issues or requesting accommodations; recommend updates or new Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 130 341
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 131 342
ADDENDUM No. 2 – ADA TRANSITION PLAN UPDATE RFP Page 1 of 2 City of Salinas
PUBLICWORKSDEPARTMENT• 200LincolnAve•Salinas,California93901 (831) 758-7241 •(831) 758-7935 (Fax) • www.ci.salinas.ca.us ADDENDUM No. 2
DATE: June 12, 2026
TO: Potential Respondents to Request for Proposals (RFP) FROM: City Engineer, City of Salinas, California
SUBJECT: ADA Transition Plan Update RFP
NOTICE TO ALL POTENTIAL RESPONDENTS: The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting Respondent’s Submittals.

The following additions and/or deletions are hereby made to and shall be considered as part of the RFP:

I. RESPONSE TO BIDDERS’ QUESTIONS POSTED ON PLANETBIDS DURING THE QUESTION-AND-ANSWER PERIOD, THROUGH MAY 29, 2026.

Information regarding park amenities, trails, and other facility-specific features may be found in the applicable master plans available online at the following links:
• 2019 Parks, Rec & Libraries Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/lcs/documents/parks-rec-and-librariesmaster-plan.pdf • 2023 Salinas Fire Department Long-Range Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/fire-department/documents/salinas-fdmaster-plan-cra-study-final-report.pdf • 2024 Salinas Municipal Airport Master Plan
https://www.salinas.gov/files/sharedassets/city/v/1/airport/master-plandocuments/chapters/chapter-1-inventory.pdf Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 132 343
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 133 344
Facility Name Location/Address Area (s.f.)
Airport
Municipal Airport - Admin. Office 342 Airport Blvd 6,700 s.f.

Municipal Airport - Main Terminal 30 Mortensen Ave 11,398 s.f.

Municipal Airport - Main Hangar 30 Mortensen Ave 36,200 s.f.

Municipal Airport - T-52 Hangar 30 Mortensen Ave 34,200 s.f.

Municipal Public Service Buildings
City Hall 200 Lincoln Ave 1.50 Acres
City Hall Rotunda 200 Lincoln Ave 4,000 s.f.

City Yard-PW Environmental & Maintenance Svcs-Office 426 Work St 0.85 Acres City Yard-PW Environmental & Maintenance Svcs-4 Bldgs 426 Work St 3.2 Acres Permit Center 65 W Alisal St 0.75 Acres
Fire Stations (Salinas Fire Department)
Fire Station No. 1 (West Alisal Street) 216 W Alisal St 20,015 s.f.

Fire Station No. 2 (West Laurel Drive) 10 W Laurel Dr 3,200 s.f.

Fire Station No. 3 (Abbott Street) 827 Abbott Pl 4,385 s.f.

Fire Station No. 4 (Williams Road) 308 Williams Rd 5,800 s.f.

Fire Station No. 5 (Rider Avenue) 1400 Rider Ave 2,500 s.f.

Fire Station No. 6 (Bolivar Street) 45 E Bolivar St 2,980 s.f.

Libraries (Library & Community Services Dpt.)
John Steinbeck Library 350 Lincoln Ave 30,000 s.f.

Cesar Chavez Library 615 Williams Rd 15,000 s.f.

El Gabilan Library (New-Optional) 1400 N Main St 21,078 s.f.

Parking Lots
D - Train Station/ITC Lot (Commuter Parking Lot) 20 W Market St 3.4 Acres Employee Lot (Church St Entrance) (Construction-Optional) 200 Lincoln Ave - Church St Entrance 0.40 Acres Lot 1 - Municipal Lot 1 (Salinas) 219 Salinas St 0.40 Acres Lot 2 - Municipal Lot 2 345 Salinas St 0.60 Acres
Lot 3 - Municipal Lot 3 (Monterey) 222 Monterey St 0.90 Acres Lot 5 - Municipal Lot 5 300 Monterey St 1.20 Acres
Lot 10 - Municipal Lot 10 (Salinas @ Gabilan) 128 Salinas St 0.14 Acres MSG - Monterey Street Garage 20 E Market St - Monterey St Entrance 0.75 Acres SSG - Salinas Street Garage 320 Salinas St 1.20 Acres
Parks (Library & Community Services Dpt.)
Azahel Cruz Park (East Laurel Pocket Park) 1110 E Laurel Dr 0.8 Acres Bataan Memorial Park 15 E Market St 0.7 Acres
Central Community Park 420 Central Ave 7.8 Acres
Cesar Chavez Community Park 250 N Madeira Ave 28.8 Acres Claremont Manor Neighborhood Park 1220 San Fernando Dr 4.6 Acres Clay Street Play Lot 170 Clay St 0.4 Acres
Closter Community Park (Construction-Optional) 401 Towt St 7.0 Acres Creekbridge Neighborhood Park 1793 Declaration St 1.8 Acres El Dorado Community Park & Rec Center 1655 El Dorado Dr 17.0 Acres ATTACHMENT 1
List of City Facilities to Be Surveyed for ADA Access Compliance (June 2026 Revision) CITY OF SALINAS ADA TRANSITION PLAN FACILITIES SURVEY LIST (June 2026 Rev-Addendum 2) Page 1 of 2 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 134 345
Facility Name Location/Address Area (s.f.)
El Gabilan Play Lot (Construction-Optional) 263 Toro Ave 0.5 Acres Ensen Community Park (New-Optional) 99 La Posada Dr 6.0 Acres Gene Robertson Park (American Little League) 45 Skyway Blvd 1.2 Acres Harden Neighborhood Park 636 Arcadia Wy/1819 Emerald Dr 4.9 Acres Hartnell Neighborhood Park 725 W Acacia St 4.2 Acres
Jaycee Tot Lot 1415 Bardin Way 0.7 Acres
La Paz Neighborhood Park 560 Roosevelt St 1.5 Acres
Laurel Heights Neighborhood Park 751 Circle Dr 3.0 Acres Laurel Neighborhood Park 340 Rochex Ave/340 W Laurel Dr 3.7 Acres Laurelwood Neighborhood Park 915 Victor St 3.0 Acres
Los Padres Neighborhood Park 1210 John St 2.7 Acres
Maple Play Lot 860 Los Palos Dr 0.8 Acres
McKinnon Neighborhood Park 1700 McKinnon St 4.5 Acres
Mission Neighborhood Park 110 W Romie Ln 2.5 Acres
Monte Bella Community Park 1601 Monte Bella Blvd 18.5 Acres Myrtle Court Play Lot 33 Myrtle Ct 0.7 Acres
Natividad Creek Community Park 1395 Nogal Dr 55.2 Acres Natividad Neighborhood Park 1450 Lassen Ave 1.8 Acres
Northgate Neighborhood Park 1600 Seville St 4.8 Acres
Northgate Tot Lot 1611 Cherokee Dr 0.4 Acres
Rossi-Rico Linear Parkway 701 Victor St 10.8 Acres
Sanborn Neighborhood Park 925 N Sanborn Rd (Dr. Martin Luther King Jr. 4.5 Acres Santa Lucia Playground 320 Elwood St 0.5 Acres
Santa Rita Neighborhood Park 290 E Bolivar St 4.9 Acres Soberanes Neighborhood Park 1140 Paseo Grande 2.7 Acres Sherwood Park 940 N Main St 25.6 Acres
Soto Square 2140 N Main St 0.7 Acres
Steinbeck Neighborhood Park 1700 Burlington Dr 3.1 Acres Veterans Memorial Park 825 E Laurel Dr 3.5 Acres
Williams Ranch Neighborhood Park 1530 Falcon Dr 4.6 Acres Woodside Neighborhood Park 1045 Iverson St 3.0 Acres
Police (Salinas Police Department)
Salinas Police Department (New - Optional) 312 E Alisal St 6.2 Acres Recreation Centers (Library & Community Services Dpt.)
Bread Box Recreational Center 745 N Sanborn Rd 1.0 Acres Fire House Recreation Center (Construction-Optional) 1330 E Alisal St 1.2 Acres Hebbron Family Center (New-Optional) 683 Fremont St 1.6 Acres Salinas Recreation Center 320 Lincoln Ave 0.6 Acres
Sherwood Recreation Center 920 N Main St 12,900 s.f.

Other Facilities
Sherwood Hall Community Center 940 N Main St 43,000 s.f.

Related Master Plan Documents:
2019 Parks, Rec & Libraries Master Plan
2023 Salinas Fire Department Long-Range Master Plan
2024 Salinas Municipal Airport Master Plan
CITY OF SALINAS ADA TRANSITION PLAN FACILITIES SURVEY LIST (June 2026 Rev-Addendum 2) Page 2 of 2 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 135 346
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 10 of 42 ends

January 2026
Limited English Proficiency
(LEP) Assessment (Four
Factor Analysis)
(Title VI)
An annual assessment (also referred to as a
Four Factor Analysis) to determine if
modifications are needed to their programs and
activities to ensure meaningful access by LEP
persons.

Updated annually or as
needed when changes
occur
Language Access Plan
(LAP)
(Title VI)
A written plan that includes the LEP
Assessment results and procedures and
resources available to provide language
assistance to LEP individuals.

Updated as needed when
changes occur
Title VI Accomplishments
and Goals Report (Title VI
Annual Work Plan)
(23 CFR 200.9(b)(11)
An annual Title VI Accomplishments and Goals
Report which consists of accomplishments for
the past year, and goals for the next year.

Updated annually
Title VI Program
Assessment Online Form
A biennial assessment used to conduct LPA
Title VI Program Assessments to ensure LPAs
comply with FHWA Title VI requirements.

Reported biennially by
June 30 every odd year
or when requested

9.3 Americans with Disabilities Act and Section 504 of the Rehabilitation Act
As part of FHWA’s regulatory requirements under Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504), Caltrans ensures that LPAs receiving federal funds do not discriminate on the basis of disability in any highway transportation program, activity, service, or benefit they provide to the general public. LPAs must ensure that people with disabilities have equitable opportunities to use the public right-of-way system.

Per Section 504 (codified as 29 U.S.C.791 et seq.), LPAs must ensure that persons with disabilities are not discriminated against in any and all aspects of employment or be denied access to the goods or services that LPAs provide.

The intent of ADA (Public Law 101-336, codified as 42 U.S.C.12101 et seq.) is to assure equality of opportunity, full participation, independent living, and economic self-sufficiency for persons with disabilities. This law extended the protections offered for persons with disabilities.

9.3.1 Legal Authorities
28 CFR 35 requires that facilities constructed on behalf of, or for the use of, a public entity shall be designed and constructed so that the facility is accessible to and usable by persons with disabilities.
49 CFR 27 requires nondiscrimination on the basis of disability in programs and activities receiving or benefiting from federal financial assistance. The State of California has also adopted regulations in Section 54 of the California Civil Code that specifies all buildings, structures, sidewalks, curbs, and related facilities constructed in California by the use of state, county or municipal funds, or the funds of any political subdivision of the state, must be accessible to and usable by persons with disabilities.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 ATTACHMENT 2 - LAPM SECTION 9.3 136 347
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 11 of 42 ends

January 2026
LPAs sign ADA assurances as part of their Master Agreement with Caltrans (see Exhibit 4-C:

Master Agreement). The Program Supplement Agreement (PSA) for each project includes the LPA’s reaffirmation of the nondiscrimination assurances contained in the Master Agreement.

9.3.2 ADA / Section 504 Program Roles and Responsibilities FHWA
• Ensure public entities, recipients, and LPAs are informed of their responsibilities to provide accessibility in their transportation programs, activities, and facilities. • Ensure public entities, recipients, and LPAs are applying accessibility standards to all transportation facilities.

Caltrans
Office of Civil Rights (OCR)
• Process and forward local grievance complaints to the LPA’s ADA Coordinator and DLA.

Division of Local Assistance (DLA)
• Provide technical assistance and training to LPAs.
• Monitor LPA compliance with ADA/Section 504 program requirements by mandated program assessments.
• Monitor and track grievance complaints received from OCR, and ensure LPAs are following up with the complaints/complainants.

District Local Assistance Engineer (DLAE)
• Ensure LPAs who are currently receiving and requesting federal funds must provide a completed Exhibit 9-C: Local Agency ADA Annual Certification Form by June 30 of each year for the following federal fiscal year (October 1 to September 30). The form must be received prior to submitting a Request for Authorization to proceed with a Federal-aid project.
• Monitor LPA compliance with ADA program requirements by participating in ADA program assessments and meeting with LPAs.

9.3.3 ADA / Section 504 Program Requirements

1. Designation of an ADA Coordinator
LPAs that employ 50 or more persons are required to designate an ADA Coordinator who is responsible for coordinating the efforts of the LPA to comply with ADA requirements, including investigation of complaints. The LPA must make available to the public the name and contact information (mailing address, telephone number, e-mail address, etc.) of its designated ADA Coordinator 28 CFR 35.107(a).

2. Adoption of Grievance Procedures
LPAs that employ 50 or more persons are required to adopt and publish procedures for resolving grievances arising under Title II of the ADA (28 CFR 35.107). Pursuant to 28 CFR

35.170, any individual who believes that he or she or a specific class of individuals has been subjected to discrimination on the basis of disability by a public entity may file a complaint Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 137 348
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 12 of 42 ends

January 2026
within 180 days of the date of the alleged discrimination, unless the time for filing is extended by an LPA for good cause. The LPA must designate at least one person to coordinate its efforts to comply with the adoption of complaint procedures per 49 CFR 27.13.

The LPA must adopt complaint procedures that incorporate appropriate due process standards and provide for the prompt and equitable resolution of complaints alleging any action prohibited by this part and 49 CFR parts 37, 38, and 39. The procedures must meet the following requirements:
• The process for filing a complaint, including the name, address, telephone number, and email address of the employee designated under paragraph (a) of this section, must be sufficiently advertised to the public, such as on the LPA's website; • The procedures must be accessible to and usable by individuals with disabilities; • The LPA must promptly communicate its response to the complaint allegations, including its reasons for the response, to the complainant by a means that will result in documentation of the response.

3. Notice of ADA Nondiscrimination Policy
LPAs must make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of this part and its applicability to the services, programs, or activities of the LPA, and make such information available to them in such manner as the head of the LPA finds necessary to apprise such persons of the protections against discrimination assured them by ADA and 28 CFR 35.106.

Methods that LPAs can use include:
• Putting the notice on the LPA’s website
• Posting the notice at facilities
• Publishing the notice in local newspapers
The information must be provided in “alternative” formats so that it is accessible to people with hearing and vision disabilities. Examples of alternative formats include:
• Captioned public service announcements on television
• Large print
• Braille
• HTML format on an accessible website
• Audio recording

4. Self-Evaluation
LPAs are required to ensure accessibility for individuals with disabilities through the selfevaluation pursuant to 28 CFR 35.105, 49 CFR 27.11(c)(2), and Section 504. In the interest of transparency, keep a copy of the self-evaluation available in the files for public review. As a public entity, it is the LPA’s responsibility to ensure that individuals with disabilities can participates in all aspect of their civic, social, and personal life within the community.

Consider the completed self-evaluation a “living” document, to be revisited and updated Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 138 349
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 13 of 42 ends

January 2026
regularly. This will ensure the LPA’s communities, programs, services, and activities remain accessible.

Critical areas to evaluate as part of a self-evaluation must accomplish the following, but are not limited to:
• Identify all programs (including public right-of-way facilities), activities, and services and their locations.
• Determine whether employees and officials are familiar with the public entity’s ADA obligations, including the requirement to make reasonable modifications to policies, practices, and procedures.
• Determine whether employees and officials know how to arrange for auxiliary aids and services, such as sign language interpreters, material in Braille, and assistive listening systems; to ensure that communication with people with disabilities is as effective as others.
• Review service, activity and program’s policies and procedures to determine whether they ensure an equal opportunity for people with disabilities to participate and benefit.
• Survey facilities and determine whether there are physical barriers to access programs. If non-structural changes, such as moving programs, should be made, include them in the self-evaluation. If structural changes are needed, include them in the transition plan.

5. Transition Plan
Following completion of a self-evaluation, LPAs with 50 or more employees are required to develop a transition plan to prioritize removal of structural barriers for accessibility purposes pursuant to 28 CFR 35.150(d). Although LPAs with fewer than 50 employees are not required to develop a transition plan, it may be useful in setting priorities when structural changes are required to bring the organization into compliance.

The transition plan must accomplish the following, but is not limited to:
• Identify physical obstacles in the LPA’s facilities that limit the accessibility of its programs or activities to individuals with disabilities; • Describe in detail the methods that will be used to make the facilities accessible; • Specify the schedule for taking steps necessary to upgrade pedestrian access to meet Section 504 and/or ADA requirements in each year following the transition plan; and
• Indicate the official responsible for implementation of the plan (28 CFR 35.150(d)(3).

Note: LPAs must implement a system for periodically reviewing and updating selfevaluations and, if applicable, transition plans per 49 CFR 27.11(c)(2)(v).

6. Caltrans DLA ADA Section 504 Program Assessment
The LPA ADA Section 504 Program Assessment is to be submitted electronically.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 139 350
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 14 of 42 ends

January 2026
Caltrans monitors LPA compliance with ADA program requirements by conducting mandated program assessments. The district is invited to participate in LPA program assessment onsite visits. A biennial assessment is used to conduct LPA ADA Program Assessments to ensure LPAs comply with FHWA ADA requirements.

LPAs must be prepared to submit all information in one sitting, which covers this sample assessment: Sample Questions of the ADA Section 504 Program Assessment (PDF).

Use this form link to submit an ADA Section 504 Program Assessment. LPAs are required to complete the DLA ADA Section 504 Program Assessment Online Form biennially (by June 30 every odd year when requested). Updates can be made after submittal by requesting an update link to [email protected].

Note: The Caltrans DLA ADA Section 504 Program Assessment does not replace the Exhibit 9-C: Local Agency ADA Annual Certification Form.

7. Design
State and local governments, regardless of whether they receive federal financial assistance, are required to comply with federal 2010 ADA Standards, Title 24 of the California Code of Regulations (which contains California building regulations), or local code, whichever provides the greatest access. Private-funded improvements within the public Right of Way are also required to comply with the federal 2010 ADA Standards or with Title 24, whichever code offers the greatest access or protection to individuals with disabilities. All new and altered pedestrian facilities such as, but not limited to, highway rest area facilities, sidewalks, crosswalks, pedestrian overpasses, underpasses, and ramps must be made accessible to persons with disabilities in accordance with federal and state accessibility standards on all LPA Federal-aid projects. Facility maintenance does not constitute an alteration (see LAPM Chapter 11: Design Guidance for what constitutes an alteration triggering accessibility requirements).

LPAs certify compliance with federal, state, and local ADA regulations, laws, and codes in the Exhibit 12-D: PS&E Checklist.

8. ADA Certification
LPAs currently receiving and requesting federal funds must provide the Caltrans DLAE with a completed Exhibit 9-C: Local Agency ADA Annual Certification Form by June 30 of each year for the following federal fiscal year (October 1 to September 30). The form must be received prior to submitting a Request for Authorization to proceed with a Federal-aid project.

Exhibit 9-C includes:
a. Designated ADA Coordinator information (name, address, phone number, and e-mail address).
b. Certification that the LPA has an updated self-evaluation and transition plan, if applicable. If the LPA does not have an updated self-evaluation and transition plan, then the LPA provides an estimated date that they will have one, and may be subject to a desk or on-site program review.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 140 351
Local Assistance Procedures Manual Chapter 9
Civil Rights & Disadvantaged Business Enterprise

Page 15 of 42 ends

January 2026
c. Certification of the adoption of a grievance procedure. If the LPA does not have a grievance procedure, then the LPA provides an estimated date that they will have one.

9. ADA Monitoring
During the field review, an agreement is reached among all interested parties (LPA, DLAE, FHWA) on the general design features and exceptions for the project. ADA deficiencies are discussed and agreed upon at this time (see LAPM Chapter 7: Field Review).

10. Plans, Specifications & Estimate
LPAs certify that their project’s Plans, Specifications & Estimate (PS&E) complies with all applicable federal and state regulations and codes (see LAPM 3-A: Project Authorization/Adjustment Request and Exhibit 12-D: PS&E Checklist, and LAPM Chapter 12: Plans, Specifications & Estimate).

11. Final Inspection
The LPA conducts the final inspection and certifies on the Exhibit 17-C: Final Inspection Form that the project was constructed in accordance with the scope and description of the project authorization document and that all federal and state requirements have been met. If the DLAE reviews the job site and cannot verify completion of required ADA accessible components (as certified in Exhibit 17-C), the agency may be subject to sanctions as identified in LAPM Chapter 20: Audits & Corrective Actions.

9.4 Equal Employment Opportunity (EEO) Contractor Compliance The current Federal Transportation Act, 23 U.S.C.140(a), and implementing regulations of 23 CFR 230 require that LPAs receiving federal financial assistance assure that employment in connection with federal highway construction projects is provided without regard to race, color, religion, sex, national origin, age, or disability.

The LPA is also required to include notification of a Federal-aid contractor’s EEO responsibilities in the advertised contract specifications. The LPA must maintain and make available apprenticeship, skill improvement or other upgrading programs, which provide equal opportunity for training and employment without regard to race, color, religion, sex, national origin, age, or disability.
23 CFR 635.107 sets forth FHWA policy relating to Federal-aid highway contract-letting, and requires equal opportunity for DBE participation. Other sections of the CFR include nondiscriminatory bidding procedures, subcontractor and contractor responsibilities, labor, employment and Native American Indian preference provisions, payroll and statements of wages paid, and contract termination procedures.

Form FHWA-1273, Required Contract Provisions for Federal-Aid Construction Contracts is a standard federal form containing required contract provisions and proposal notices and is required to be physically inserted into each Federal-aid highway construction contract and subcontracts (at any tier). When a contractor signs a Federal-aid contract of $10,000 or more, the nondiscrimination provisions in the Form FHWA-1273 constitutes the contractor’s Equal Employment Opportunity/Affirmative Action Program standards for that contract.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 141 352

Page 1 of 19 ends

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND
CONSULTANT’S LEGAL NAME *
ATTACHMENT 3-SAMPLE AGREEMENT
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 142 353

Page 2 of 19 ends

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant................................................................................................ 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 7

14. Changes to Scope of Work. ................................................................................................. 7

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated........................................................................................................... 8

19. Independent Contractor........................................................................................................ 8

20. Integration and Entire Agreement........................................................................................ 9

21. Jurisdiction and Venue......................................................................................................... 9

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination.............................................................................................................. 10

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees.................................................................................................................. 10

28. Non-Exclusive Agreement................................................................................................. 10

29. Rights and Obligations Under Agreement......................................................................... 11

30. Licenses.............................................................................................................................. 11 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 143 354

Page 3 of 19 ends

31. Counterparts....................................................................................................................... 11

32. Legal Representation. ........................................................................................................ 11

33. Joint Representation........................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11

36. Subject to Availability of Funds........................................................................................ 11

37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308)......................... 12

38. Electronic Execution of Agreement................................................................................... 12 Exhibit A- Insurance Requirements.............................................................................................. 14 Exhibit B- Scope of Service.......................................................................................................... 17 Exhibit C- Law Labor Requirements............................................................................................ 18 Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 144 355

Page 4 of 19 ends

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND CONSULTANT’S LEGAL NAME
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this ____ day of ______, 2026, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and Consultant’s legal name, a [state legal organization and type of organization, ex…California corporation/limited liability company/dba/etc.] (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference. [Proposal issued by Consultant incorporated by reference and attached hereto, also at Exhibit B.]

2. Term; Completion Schedule. This Agreement shall commence on [June 30/August 4, 2026], and shall terminate on [to be determined], unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed [amount to be written in dollars ($##,###)].

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 145 356

Page 5 of 19 ends

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 146 357

Page 6 of 19 ends

City may unilaterally change its representative upon notice to the Consultant. (D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Pursuant to the full language of California Civil Code §2782, design Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of design Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the design Consultant. The City agrees that in no event shall the cost to defend charged to the design Consultant exceed that professional’s proportionate percentage of fault.

This duty to indemnify shall not be waived or modified by contractual agreement or acts of the parties.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 147 358

Page 7 of 19 ends

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 148 359

Page 8 of 19 ends

Form: Professional Services Agreement v. March 2026
[Consultant’s Legal Name-TBD]
[June/August 2026]
[*Footnote 1: If consultant is a legal entity registered with the California Secretary of State staff can locate its legally registered name at https://www.sos.ca.gov/business-programs/business-entities] (1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder, including those incorporated by reference in Exhibit C.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 149 360

Page 9 of 19 ends

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
[City Manager or Department Director executing the contract] City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
[City Staff: Insert Notice Contact Information for Consultant including Title, Address, Email, and Phone # (in same format as (A) above)]
(C) The execution of any such notices by the [City Manager or Department Director executing the contract] shall be effective as to Consultant as if it were by resolution or order of Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 150 361

Page 10 of 19 ends

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 151 362

Page 11 of 19 ends

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

36. Subject to Availability of Funds. In the event that the City Council, or other governing body, fails to appropriate or budget sufficient funds for the continuation of this agreement, or should funds become unavailable for any other reason, the City reserves the right to terminate this agreement upon written notice. This termination shall be effective as of the last day of the Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 152 363

Page 12 of 19 ends

37. Levine Act Disclosure Compliance (Cal Government Code Sec. 84308). Consultant hereby affirms and warrants that it has not contributed to the campaign of any elected or appointed City official an amount totaling more than $500 within twelve (12) months of the effective date of this Agreement, except as Consultant has disclosed within its Levine Act Disclosure Form submitted by Consultant to the City. Consultant agrees, that in the event it makes any contributions subject to the Levine Act’s disclosure requirements within twelve (12) months of the effective date of this Agreement, that it will file a Levine Act Disclosure Form (or Forms). Consultant acknowledges this duty of disclosure and that the City has made the Levine Act Disclosure Form(s) readily available on the City’s public internet site under Your Government / Transparency section for Consultant’s continuous compliance.

38. Electronic Execution of Agreement. The words “execution,” “signed,” “signature,” and words of like import in this Agreement and shall be deemed to include electronic signatures or electronic records (including, without limitation, DocuSign and AdobeSign), each of which shall be of the same legal effect, validity, enforceability, and admissibility as a handwritten signature.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
René Mendez, City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT
___________________________________
By (Printed Name): ___________________
Its (Title): ___________________________
Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 153 364

Page 13 of 19 ends

Page 14 of 19 ends

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 155 366

Page 15 of 19 ends

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 156 367

Page 16 of 19 ends

4. A copy of the claims reporting requirements must be submitted to the City for review.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 157 368

Page 17 of 19 ends

Page 18 of 19 ends

Penalties for violations may be applied by the DIR pursuant to the Labor Code §1813 and §1815. The Contractor shall indemnify, hold harmless, and defend the City (with counsel reasonably approved by the City) against any claim for damages, compensation, fines, penalties, or other amounts arising out of the failure or alleged failure of any person or entity (including Contractor and its subcontractors) to pay prevailing wages as determined pursuant to Labor Code §1720, and hereby agrees to, §§1771-1774; to employ apprentices pursuant to Labor Code §1777.5 etseq., and/or to comply with the other applicable provisions of Labor Code §1720 etseq., §§1771- 1774, §1777.5 et seq., and the implementing regulations of the DIR in connection with the scope of work. This indemnification section shall survive the expiration of the Term.

The Federal and State Labor Law requirements applicable to the Agreement are composed of, but not limited, to the following items:

1. Payment of Prevailing Wage Rates: All contractors, including subcontractors, shall pay no less than the prevailing rate of wages (Labor Code §1775), including the rates for holidays and overtime work (Labor Code §§1813 and 1815), to all workers employed in the execution of the contract (Labor Code §1774), pursuant to Labor Code §§1720-1784. The prevailing rates are those issued as wage determinations by the DIR, for each craft, classification and type of work. The current wage rate information can be found at the DIR’s website at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.

Copies of the prevailing rate of per diem wages are on file at City’s Public Works Department (principal place of office). Contractor shall post a copy of the determination of the Director of DIR of the prevailing rate of per diem wages at each job site.

2. Apprentices: Contractor and subcontractors shall employ registered apprentices on this public works Agreement pursuant to Labor Code §1777.5. All contractors on this project (prime and subcontractors) are required to submit the Division of Apprenticeship Standards’ (“DAS”) Public Works Contract Award Information (DAS 140) form to all applicable apprenticeship committees no later than 10 days before commencing work. Additionally, all contractors are required to request registered apprentices (DAS 142 form).

Penalties for failure to pay prevailing wages (for non-exempt projects) and failure to employ apprentices include forfeitures and debarment under Labor Code §§1775 and 1777.7.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 159 370

Page 19 of 19 ends

3. Certified Payroll Records: All contractors, including subcontractors, must maintain and file certified payroll records (“CPRs”) pursuant to Labor Code §1776. Additionally, all contractors and subcontractors must furnish certified payroll records into the DIR’s Electronic Certified Payroll Reporting (“eCPRs”) database
(https://efiling.dir.ca.gov/eCPR/pages/eCPROnlineForm.jsp). Penalties apply to Contractor and any Subcontractors for failure to do so under Labor Code §1777.

4. Subcontracting: Contractors are required to list all subcontractors hired to perform work on this public works agreement.

5. Proper Licensing/Registration: All contractors and subcontractors are required to be properly licensed, in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code and subject to the requirements of §4104 of the Public Contract Code.

In addition, all contractors including subcontractors must submit proof of current registration to perform public work, pursuant to Labor Code §1771.1. Contractors are required to be properly licensed and to require all subcontractors to be properly licensed. Penalties for employing workers while unlicensed under Labor Code §1021 and under the California Contractors License Law, found at Business and Professions Code §7000 et. seq.

6. Job Site Notices: Contractors are required to post all required notices (posters) on the job site in an area accessible to all workers, including subcontractors. Posters must be readable and placed in visible areas allowing workers to access the posters before, during, and after work shifts. Jobsites with multiple locations must include a portable poster board to ensure continued access to the information. Posters placed in foreman, supervisor, or employee vehicles, in an offsite job trailer, or inside a temporary restroom do not meet the posting requirement. Posters may be printed from the DIR’s website at: http://www.dir.ca.gov/wpnodb.html.

7. Nondiscrimination in Employment – Equal Employment Opportunity (“EEO”):

Employment discrimination is prohibited, pursuant to Labor Code §1777.6, the Government Code, and Title VII of the Civil Rights Act of 1964.

8. Kickbacks Prohibited: Contractors and subcontractors are prohibited from recapturing wages illegally by accepting or extracting “kickbacks” from employee wages pursuant to Labor Code §1778.

9. Acceptance of Fees Prohibited: Contractors and subcontractors are prohibited from accepting fees for registering any person for public work or for filling work orders on public works contracts, pursuant to Labor Code §§1779 and 1780.

10. Unfair Competition Prohibited: Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code §§17200 - 17208.

11. Workers’ Compensation: Contractors and subcontractors must be properly insured for Workers’ Compensation under Labor Code §1861. Contractor hereby represents that Contractor is aware of the provisions of Section 3700 of the Labor Code, which require every employee to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and Contractor will comply with such provisions before commencing the performance of the work of this agreement.

12. OSHA: Contractors and subcontractors must abide by the Occupational, Safety, and Health Laws and regulations that apply.

Docusign Envelope ID: 72610775-F11C-8BC7-8366-2F0EC49E0C41 160 371

Salinas City CouncilSeptember 29, 2026

Salinas City Council
September 29, 2026