Agenda packet — Mayor and City Council, January 15, 2025 (part 3 of 9)

Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000374
Resolution No. 2025-022
Resolution 2025-022
January 15, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA)

COUNTY OF SAN BERNARDINO)

CITY OF SAN BERNARDINO)
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-022, adopted at a regular meeting held on the 15th day of January 2025 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this 15th day of January 2025.

Genoveva Rocha, CMC, City Clerk
Packet Page 000375
CITY OF SAN BERNARDINO  FY 2022-23 ADOPTED OPERATING & CAPITAL BUDGET Appropriations Limits
FY 2021-22 Appropriations Limit 410,844,843
FY 2022-23 Adjustment Factors
Percentage Change in Per Capita Personal Income 7.55%
Percentage Change in Population 0.14%
Appropriations Change Factor (1.0755 x 1.0014) 1.07700570 FY 2022-2023 APPROPRIATION LIMIT 442,482,238
FY 2022-2023 APPROPRIATIONS SUBJECT TO LIMITATIONS (158,712,618) STATE SUBVENTIONS PURSUANT TO GOVERNMENT CODE SECTION 7903 (1,300,000) (OVER)/UNDER APPROPRIATION LIMIT 282,469,620

CITY OF SAN BERNARDINO
FY 2023

APPROPRIATION LIMITATION COMPUTATION
Article XIIIB of the California Constitution, introduced by Proposition 4 in 1979 and later amended by Proposition 111 in 1990, imposes limits on the growth rate of appropriations for cities and other local governments. This growth rate is based on changes in population and California's Per Capita Personal Income. In May 2022, the California Department of Finance provided cities with updated factors for population change and Per Capita Personal Income to use in calculating their appropriation limits.

For Fiscal Year 2022-2023, the change in the California Per Capita Personal Income is 7.55% and the change in the County of San Bernardino's population is 0.14%. Based on this data, San Bernardino's appropriation limit for FY 2022- 2023 is calculated at $442,482,238. The total appropriations subject to limitation in the City’s FY 2022-23 budget is $160,012,618—of which $158,712,618 is from tax proceeds and $1,300,000 from state subventions under Government Code Section 7903. The City remains below the legal appropriation limit by $282,469,620.

Packet Page 000376
: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

May 2022
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2022, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2022-23. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2022-23 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website
Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2022.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

KEELY MARTIN BOSLER
Director
By:

ERIKA LI
Chief Deputy Director
Attachment
Packet Page 000377

May 2022
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2022-23 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2022-23 7.55
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2022-23 appropriation limit.
2022-23:

Per Capita Cost of Living Change = 7.55 percent
Population Change = -0.30 percent
Per Capita Cost of Living converted to a ratio: 7.55 + 100 = 1.0755 100
Population converted to a ratio: -0.30 + 100 = 0.997
100
Calculation of factor for FY 2022-23: 1.0755 x 0.997 = 1.0723 Packet Page 000378

Fiscal Year 2022-23
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2021 to January 1, 2022 and Total Population, January 1, 2022 Total
County Percent Change --- Population Minus Exclusions --- Population City 2021-2022 1-1-21 1-1-22 1-1-2022
San Bernardino
Adelanto -0.58 36,569 36,357 36,357
Apple Valley -0.70 76,160 75,628 75,628
Barstow -0.56 24,996 24,855 25,202
Big Bear Lake -0.26 5,054 5,041 5,041
Chino 1.75 86,713 88,228 91,998
Chino Hills -0.60 78,437 77,964 77,964
Colton -0.44 53,853 53,617 53,617
Fontana 1.39 209,889 212,809 212,809
Grand Terrace -0.68 13,131 13,042 13,042
Hesperia 0.10 100,225 100,324 100,324
Highland -0.65 56,915 56,546 56,546
Loma Linda 0.18 25,269 25,314 25,349
Montclair -0.54 38,052 37,846 37,846
Needles -0.79 4,915 4,876 4,876
Ontario 1.60 176,689 179,516 179,516
Rancho Cucamonga 0.00 174,484 174,476 174,476
Redlands -0.48 72,933 72,585 72,585
Rialto -0.09 104,050 103,954 103,954
San Bernardino -0.55 220,768 219,544 220,840
Twentynine Palms -0.77 15,895 15,772 27,685
Upland 0.31 78,891 79,139 79,139
Victorville 0.82 131,522 132,597 136,561
Yucaipa -0.61 54,830 54,494 54,494
Yucca Valley -0.15 21,846 21,813 21,813
Unincorporated -0.46 292,872 291,532 300,003
County Total 0.14 2,154,958 2,157,869 2,187,665
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000379

Fiscal Year 2022-23
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2021 to January 1, 2022
County Percent Change
2021-22
--- Population
1-1-21
Minus Exclusions ---
1-1-22
Napa
Incorporated
County Total
-0.78
-0.92
112,875
135,759
111,995
134,512
Nevada
Incorporated
County Total
-0.12
-0.67
34,091
101,875
34,051
101,195
Orange
Incorporated
County Total
-0.21
-0.23
3,035,639
3,168,941
3,029,167
3,161,604
Placer
Incorporated
County Total

0.97 0.37
293,504
407,517
296,338
409,025
Plumas
Incorporated
County Total

0.74 -3.23
2,027
19,574
2,042
18,942
Riverside
Incorporated
County Total

0.33 0.42
2,024,440
2,417,461
2,031,128
2,427,569
Sacramento
Incorporated
County Total

0.08 -0.28
966,759
1,576,263
967,512
1,571,784
San Benito
Incorporated
County Total

1.38 1.10
44,039
64,769
44,647
65,479
San Bernardino
Incorporated
County Total

0.23 0.14
1,862,086
2,154,958
1,866,337
2,157,869
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000380
Resolution No. 2025-023
Resolution 2025-023
January 15, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-023

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

MAKING A TECHNICAL CORRECTION TO THE FISCAL
YEAR 2023-24 APPROPRIATIONS LIMIT (GANN LIMIT)

PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA
CONSTITUTION.

WHEREAS, Article XIII B of the California Constitution (the "Gann Limit") limits the amount of tax revenue that state and local governments can spend in a given fiscal year; and WHEREAS, the City Council previously adopted Resolution No. 2023-080 establishing the appropriations limit for the Fiscal Year 2023-24 in the amount of $462,683,003; and WHEREAS, after further review, it has been determined that the correct appropriations limit for Fiscal Year 2023-24 should be $467,905,055; and WHEREAS, the City Council approves the technical correction to reflect the correct appropriations limit for Fiscal Year 2023-24;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The Mayor and City Council hereby approve the appropriations limit for Fiscal Year 2023-24, previously established at $462,683,003, which is corrected to $467,905,055.

SECTION 2. The Mayor and City Council hereby approve that the corrected appropriations limit for Fiscal Year 2023-24 shall be used for all purposes in compliance with Article XIII B of the California Constitution.

SECTION 3. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. This resolution shall take effect immediately upon its adoption.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 15th day of January 2025.

Helen Tran, Mayor
City of San Bernardino
Packet Page 000381
Resolution No. 2025-023
Resolution 2025-023
January 15, 2025

Page 2 of 3 ends

Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000382
Resolution No. 2025-023
Resolution 2025-023
January 15, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA)

COUNTY OF SAN BERNARDINO)

CITY OF SAN BERNARDINO)
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-023, adopted at a regular meeting held on the 15th day of January 2025 by the following vote:

Genoveva Rocha, CMC, City Clerk
Packet Page 000383
CITY OF SAN BERNARDINO  FY 2023-24 ADOPTED OPERATING & CAPITAL BUDGET Appropriations Limits
FY 2022-23 Appropriations Limit 442,482,238
FY 2023-24 Adjustment Factors
Percentage Change in Per Capita Personal Income 4.44%
Percentage Change in Population 1.25%
Appropriations Change Factor (1.0444 x 1.0125) 1.05745500 FY 2023-2024 APPROPRIATION LIMIT 467,905,055
FY 2023-2024 APPROPRIATIONS SUBJECT TO LIMITATIONS (172,213,592) STATE SUBVENTIONS PURSUANT TO GOVERNMENT CODE SECTION 7903 (1,300,000) (OVER)/UNDER APPROPRIATION LIMIT 294,391,463

CITY OF SAN BERNARDINO
FY 2024

APPROPRIATION LIMITATION COMPUTATION
Article XIIIB of the California Constitution, introduced by Proposition 4 in 1979 and later amended by Proposition 111 in 1990, imposes limits on the growth rate of appropriations for cities and other local governments. This growth rate is based on changes in population and California's Per Capita Personal Income. In May 2023, the California Department of Finance provided cities with updated factors for population change and Per Capita Personal Income to use in calculating their appropriation limits.

For Fiscal Year 2023-2024, the change in the California Per Capita Personal Income is 4.44% and the change in the County of San Bernardino's population is 1.25%. Based on this data, San Bernardino's appropriation limit for FY 2023-2024 is calculated at $467,905,055. The total appropriations subject to limitation in the City’s FY 2023-24 budget is $173,513,592—of which $172,213,592 is from tax proceeds and $1,300,000 from state subventions under Government Code Section 7903. The City remains below the legal appropriation limit by $293,589,055.

Packet Page 000384

May 2023
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2023, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2023-24. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2023-24 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE SPEPHENSHAW
Director
By:

Erika Li
Chief Deputy Director
Attachment
Packet Page 000385

May 2023
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:

Per Capita Cost of Living Change = 4.44 percent
Population Change = -0.35 percent
Per Capita Cost of Living converted to a ratio: 4.44 + 100 = 1.0444 100
Population converted to a ratio: -0.35 + 100 = 0.9965
100
Calculation of factor for FY 2023-24: 1.0444 x 0.9965 = 1.0407 Packet Page 000386

Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 Total
County Percent Change --- Population Minus Exclusions --- Population City 2022-2023 1-1-22 1-1-23 1-1-2023
San Bernardino
Adelanto 0.65 36,420 36,656 36,656
Apple Valley -0.37 75,277 74,996 74,996
Barstow -1.96 24,768 24,283 24,918
Big Bear Lake -0.43 4,935 4,914 4,914
Chino 0.69 88,564 89,171 93,137
Chino Hills -0.70 77,601 77,058 77,058
Colton -0.67 53,513 53,154 53,154
Fontana 0.58 212,616 213,851 213,851
Grand Terrace -0.73 12,908 12,814 12,814
Hesperia 0.19 99,855 100,041 100,041
Highland -0.53 56,283 55,984 55,984
Loma Linda -0.03 25,198 25,191 25,228
Montclair -0.51 37,688 37,494 37,494
Needles -0.77 4,793 4,756 4,756
Ontario 1.14 178,682 180,717 180,717
Rancho Cucamonga -0.31 174,090 173,545 173,545
Redlands -0.40 72,259 71,972 71,972
Rialto -0.41 103,406 102,985 102,985
San Bernardino 1.25 219,218 221,949 223,230
Twentynine Palms -0.94 15,687 15,539 25,929
Upland -0.50 78,771 78,376 78,376
Victorville 0.90 132,189 133,384 137,193
Yucaipa -0.46 54,242 53,991 53,991
Yucca Valley -0.35 21,712 21,635 21,635
Unincorporated -0.45 290,306 289,011 297,482
County Total 0.12 2,150,981 2,153,467 2,182,056
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000387

Fiscal Year 2023-24
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023
County Percent Change
2022-23
--- Population
1-1-22
Minus Exclusions ---
1-1-23
Napa
Incorporated
County Total
-0.97
-0.99
111,917
134,274
110,833
132,945
Nevada
Incorporated
County Total

0.25 -0.26
33,423
100,926
33,506
100,667
Orange
Incorporated
County Total
-0.46
-0.46
3,018,568
3,151,305
3,004,808
3,136,922
Placer
Incorporated
County Total

0.59 0.21
296,653
409,441
298,408
410,305
Plumas
Incorporated
County Total
-1.64
-1.23
2,129
19,232
2,094
18,996
Riverside
Incorporated
County Total

0.24 0.34
2,024,892
2,423,020
2,029,837
2,431,270
Sacramento
Incorporated
County Total

0.44 -0.02
965,442
1,568,532
969,714
1,568,233
San Benito
Incorporated
County Total

0.53 0.19
44,674
65,543
44,913
65,666
San Bernardino
Incorporated
County Total

0.20 0.12
1,860,675
2,150,981
1,864,456
2,153,467
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000388
MACRO USED: H:\Prod\Template\Dir-Ltrhd.dotm
MACRO USED: H:\Prod\Template\Dir-Ltrhd.dotm
March 29, 2023
Carolyn Coleman, Executive Director, and CEO
League of California Cities
1400 K Street
Sacramento, CA 95814
Dear Ms. Coleman,
State Subventions for Fiscal Years 2022-23 and 2023-24
In a previous communication from our office to yours, dated December 7, 2022, we provided specific information and direction to be utilized by cities to ensure their compliance with changes made to Government Code Section 7903 in the Budget Act of 2022. Changes to that statute require cities (commencing with the 2021-22 fiscal year) to include specified state subventions within their local appropriations limits. The information we provided in that previous communication identified the specific dollar amount for each city attributable to each new subvention that needed to be included in their limits for 2021-22. To the extent that any of these subventions would cause a city to exceed their local limit, our previous communication provided further direction on how to identify and report those excess values to our office by March 1, 2023.

The purpose of this communication is to inform cities that they are to utilize the same subvention information already provided in our December 7, 2022 correspondence for 2021-22, for use in both their 2022-23 and 2023-24 appropriation limit calculations and adjustments pursuant to Government Code Section 7903. To the extent that the subvention values cause a city to exceed their limit in either 2022-23 or 2023-24, those excess values should be reported to the Department of Finance by November 1, 2023 and November 1, 2024 respectively, and by that same date annually thereafter pursuant to Government Code Section 7903. Cities should report this information via email to the following staff: [email protected] and [email protected].

Moving forward, commencing with 2024-25, Finance will provide updated subvention information no later than February 1 of each year preceding the start of the subsequent fiscal year in which that information will be utilized for local appropriation limit calculations. In the case of 2024-25, that information will be provided no later than February 1, 2024.

Packet Page 000389
-2-
Finance respectfully requests that you share this information with cities identified in the attachment to facilitate their compliance with the provisions of Government Code Section 7903.

If you have any questions or need additional information regarding this matter, please contact Susan Wekanda, Principal Program Budget Analyst, at (916) 445-5332.

JOE STEPHENSHAW
Director
Attachment
cc: Melanie M. Perron, Deputy Executive Director, League of California Cities Nicolas Romo, League of California Cities
Packet Page 000390
City Amount

STATE APPROPRIATIONS LIMIT
State Subventions Pursuant to
Government Code Section 7903
Allocations to Cities
(Dollars in Millions)
City of Loyalton 0.1
City of Marysville 0.4
City of Mendota 2.0
City of Merced 4.6
City of Millbrae 2.0
City of Modesto 0.9
City of Mount Shasta 0.2
City of Napa 3.0
City of National City 2.0
City of Nevada City 0.2
City of Newark 5.0
City of Novato 1.0
City of Oakland 65.6
City of Palm Springs 0.1
City of Palo Alto 4.8
City of Pasadena 1.4
City of Petaluma 2.8
City of Pismo Beach 0.5
City of Pomona 8.4
City of Port Hueneme 0.1
City of Redlands 5.9
City of Redwood City 1.8
City of Rialto 2.4
City of Richmond 6.9
City of Riverside 8.4
City of Rohnert Park 3.3
City of Sacramento 37.9
City of Salinas 22.4
City of San Bernardino 1.3
City of San Diego 31.7
City of San Fernando 2.0
City of San Jose 50.3
City of San Pablo 2.0
City of San Rafael 1.0
City of Santa Ana 16.4
City of Santa Cruz 16.0
March 2023
Packet Page 000391
City Amount

STATE APPROPRIATIONS LIMIT
State Subventions Pursuant to
Government Code Section 7903
Allocations to Cities
(Dollars in Millions)
City of Santa Fe Springs 0.4
City of Santa Rosa 3.5
City of Stockton 10.0
City of Thousand Oaks 26.7
City of Tulare 1.6
City of Vallejo 1.3
City of Victorville 4.4
City of Vista 1.8
City of West Hollywood 2.4
City of West Sacramento 1.5
City of Whittier 4.2
City of Woodlake 0.1
City of Woodland 3.1
Total $760.6
March 2023
Packet Page 000392

STATE APPROPRIATIONS LIMIT
State Subventions Pursuant to Government
Code Section 7903 -- Allocations to Cities
(Dollars in Millions)
Program Government
Code
Section
City of
Long Beach
City of
Pasadena
City of
Corning
City of
Los Angeles
City of
Rialto
City of
Hayward
City of
Marysville
Department of Public Health
Black Infant Health Program
7903 (b)(1)(B) 1.0 - - - - - -
Department of Public Health
California Home Visiting Program
7903 (b)(1)(C) - 0.5 - - - - -
Department of Public Health
Sexually Transmitted Disease Prevention and
Control Activities
7903 (b)(1)(D) 0.2 - - - - - -
Department of Health Care Services
Mental Health Services Act
7903 (b)(1)(P) - - - - - - -
Board of State and Community Corrections
Corrections Planning and Grant Programs
7903 (b)(1)(AG) 1.3 0.9 0.9 7.0 0.3 0.2 0.4
Department of Cannabis Control
Department of Cannabis Control - Grant
7903 (b)(1)(AK) 3.9 - - 22.3 - - -
Office of Emergency Services
Pre-positioning for Fire and Rescue
7903 (b)(1)(AN) - - - - - - -
Business, Consumer Services and Housing
Agency
Homeless Housing, Assistance, and Prevention
program grants
7903 (b)(1)(AR) 5.7 - - 143.6 - - -
Business, Consumer Services and Housing
Agency
Encampment Resolution Grants
7903 (b)(1)(AS) 1.3 - - 5.2 - - -
Department of Housing and Community
Development
Operating subsidies for Homekey facilities
7903 (b)(1)(AT) 7.9 - - - - - -
Control Section 19.56 of the 2021 Budget Act 7903 (b)(1)(AU) 5.0 - - 42.8 2.1 - - Total
$26.3 $1.4 $0.9 $220.9 $2.4 $0.2 $0.4
March 2023
Packet Page 000393
City of
Modesto
City of
Oakland
City of
Richmond
City of
Salinas
City of San
Bernardino
City of
Vallejo
City of
Santa Ana
City of
Adelanto
City of
Commerce
City of Desert
Hot Springs
City of
Santa Rosa
City of
Sacramento
- - - - - - - - - - - -
- - - - - - - - - - - -
- - - - - - - - - - - -
- - - - - - - - - - - -

0.7 2.0 2.0 1.0 1.3 0.8 0.1 - - - - -
- 10.0 - - - - - 1.0 0.4 0.8 0.8 5.7
- - - - - - - - - - - -
- 24.1 - - - - 10.3 - - - - 16.7
- 6.7 4.9 6.8 - - - - - - - -

0.2 4.8 - 6.5 - 0.5 - - - - 2.7 -
- 18.0 - 8.1 - - 6.0 - - - - 15.5
$0.9 $65.6 $6.9 $22.4 $1.3 $1.3 $16.4 $1.0 $0.4 $0.8 $3.5 $37.9 March 2023
Packet Page 000394
Resolution No. 2025-024
Resolution 2025-024
January 15, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-024

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

MAKING A TECHNICAL CORRECTION TO THE FISCAL
YEAR 2024-25 APPROPRIATIONS LIMIT (GANN LIMIT)

PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA
CONSTITUTION.

WHEREAS, Article XIII B of the California Constitution (the "Gann Limit") limits the amount of tax revenue that state and local governments can spend in a given fiscal year; and WHEREAS, the City Council previously adopted Resolution No. 2024-142 establishing the appropriations limit for the Fiscal Year 2024-25 in the amount of $481,445,743; and WHEREAS, after further review, it has been determined that the correct appropriations limit for Fiscal Year 2024-25 should be $486,879,560; and WHEREAS, the City Council approves the technical correction to reflect the correct appropriations limit for Fiscal Year 2024-25;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The Mayor and City Council hereby approve the appropriations limit for Fiscal Year 2024-25, previously established at $481,445,743, which is corrected to $486,879,560.

SECTION 2. The Mayor and City Council hereby approve that the corrected appropriations limit for Fiscal Year 2024-25 shall be used for all purposes in compliance with Article XIII B of the California Constitution.

SECTION 4. This resolution shall take effect immediately upon its adoption.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 15th day of January 2025.

Helen Tran, Mayor
City of San Bernardino
Packet Page 000395
Resolution No. 2025-024
Resolution 2025-024
January 15, 2025

Page 2 of 3 ends

Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000396
Resolution No. 2025-024
Resolution 2025-024
January 15, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA)

COUNTY OF SAN BERNARDINO)

CITY OF SAN BERNARDINO)
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-024, adopted at a regular meeting held on the 15th day of January 2025 by the following vote:

Genoveva Rocha, CMC, City Clerk
Packet Page 000397
CITY OF SAN BERNARDINO  FY 2024/25 FY 2025/26 ADOPTED OPERATING & CAPITAL BUDGET Appropriations Limits
FY 2023-24 Appropriations Limit 467,905,055
FY 2024-25 Adjustment Factors
Percentage Change in Per Capita Personal Income 3.62%
Percentage Change in Population 0.42%
Appropriations Change Factor (1.0362 x 1.0042) 1.04055204 FY 2024-2025 APPROPRIATION LIMIT 486,879,560
FY 2024-2025 APPROPRIATIONS SUBJECT TO LIMITATIONS (192,705,750) STATE SUBVENTIONS PURSUANT TO GOVERNMENT CODE SECTION 7903 (3,300,000) (OVER)/UNDER APPROPRIATION LIMIT 290,873,810

CITY OF SAN BERNARDINO
FY 2025

APPROPRIATION LIMITATION COMPUTATION
Article XIIIB of the California Constitution, introduced by Proposition 4 in 1979 and later amended by Proposition 111 in 1990, imposes limits on the growth rate of appropriations for cities and other local governments. This growth rate is based on changes in population and California's Per Capita Personal Income. In April 2024, the California Department of Finance provided cities with updated factors for population change and Per Capita Personal Income to use in calculating their appropriation limits.

For Fiscal Year 2024-2025, the change in the California Per Capita Personal Income is 3.62% and the change in the County of San Bernardino's population is 0.42%. Based on this data, San Bernardino's appropriation limit for FY 2024-2025 is calculated at $486,879,560. The total appropriations subject to limitation in the City’s FY 2024-25 budget is $196,005,750—of which $192,705,750 is from tax proceeds and $3,300,000 from state subventions under Government Code Section 7903. The City remains below the legal appropriation limit by $290,873,809.

Packet Page 000398
April 30, 2024
Dear Fiscal Officer:

Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.

Each local jurisdiction must use their percentage change in population factor for January 1, 2024, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2024-25. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2024-25 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Richard Gillihan

RICHARD GILLIHAN
Chief Operating Officer
Attachment
Packet Page 000399
May 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:

Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379

Packet Page 000400

Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Percent Change --- Population Minus Exclusions --- Population City 23-24 1-1-23 1-1-24 1-1-24
San Bernardino
Adelanto -0.80 36,422 36,131 36,131
Apple Valley -0.24 74,500 74,322 74,322
Barstow -0.34 24,124 24,043 24,669
Big Bear Lake 0.20 4,948 4,958 4,958
Chino 0.57 88,580 89,088 92,585
Chino Hills -0.17 76,547 76,414 76,414
Colton -0.12 52,841 52,778 52,778
Fontana 0.68 212,772 214,223 214,223
Grand Terrace -0.17 12,793 12,771 12,771
Hesperia 0.75 99,338 100,087 100,087
Highland 0.12 55,612 55,676 55,676
Loma Linda -0.02 24,923 24,919 24,965
Montclair -0.09 37,246 37,211 37,211
Needles -0.23 4,780 4,769 4,769
Ontario 0.93 179,555 181,224 181,224
Rancho Cucamonga 0.56 172,344 173,316 173,316
Redlands 1.28 71,776 72,696 72,696
Rialto 0.71 102,367 103,097 103,097
San Bernardino 0.39 224,316 225,188 226,541
Twentynine Palms -1.12 15,397 15,224 25,346
Upland 0.56 77,849 78,285 78,285
Victorville 0.96 132,537 133,805 138,202
Yucaipa 0.33 53,635 53,810 53,810
Yucca Valley 0.40 21,509 21,594 21,594
Unincorporated 0.02 286,864 286,926 295,763
County Total 0.42 2,143,575 2,152,555 2,181,433
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000401

Fiscal Year 2024-25
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024
County Percent Change
23-24
--- Population
1-1-23
Minus Exclusions ---
1-1-24
Napa
Incorporated
County Total

0.47 0.38
111,044
132,816
111,570
133,324
Nevada
Incorporated
County Total
-0.01
-0.30
33,530
100,421
33,525
100,115
Orange
Incorporated
County Total

0.29 0.31
3,010,335
3,140,716
3,019,168
3,150,493
Placer
Incorporated
County Total

0.87 0.67
298,393
410,085
300,976
412,844
Plumas
Incorporated
County Total
-1.14
-0.80
2,099
18,993
2,075
18,841
Riverside
Incorporated
County Total

0.48 0.55
2,021,243
2,420,896
2,030,847
2,434,285
Sacramento
Incorporated
County Total

0.44 0.12
972,430
1,572,419
976,744
1,574,358
San Benito
Incorporated
County Total

0.73 1.06
44,579
65,165
44,904
65,853
San Bernardino
Incorporated
County Total

0.48 0.42
1,856,711
2,143,575
1,865,629
2,152,555
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Packet Page 000402
MAC USED: H:\Prod\Template\Dir-Ltrhd.dotmD: H:\Prod\Template\Dir-Ltrhd.dotm January 24, 2024
Carolyn Coleman, Executive Director, and CEO
League of California Cities
1400 K Street
Sacramento, CA 95814
Dear Ms. Coleman,
State Subventions for Fiscal Year 2024-25
Pursuant to subdivision (b), of Government Code section 7903, commencing with the 2021-22 fiscal year, city governments are required to include specified state subventions within their appropriations limits. Specifically, the attached spreadsheet identifies both the total dollar value of all these subventions (the “City Totals” tab) to be included within a city’s appropriations limit for the 2024-25 fiscal year, as well as additional details regarding the dollar value attributable to each individual subvention (the “City Programs” tab). Column B of the “City Programs” tab provides specific statutory references to each subvention contained in subdivision (b), of Government Code section 7903.

The language contained in subdivision (b), of Government Code section 7903, requires each city to include the full value of these subventions within the city’s appropriations limit for 2021-22 and each subsequent fiscal year. To the extent that any portion of the values identified for each city in the “City Totals” tab of the attached spreadsheet, would cause a city to exceed its appropriations limit, subdivision (d) of Government Code section 7903 requires the city to identify the specific amount attributable to these subventions in excess of their limit and report that information to the Department of Finance. The excess amounts that cannot be included in the city’s appropriations limit will instead be included within the state’s appropriations limit, pursuant to that subdivision.

To the extent the subvention amounts cause a city to exceed their limit in 2024-25, Finance directs cities to report any amounts pursuant to subdivision (d), of Government Code section 7903, for 2024-25 to the department by November 1, 2025. Cities should report this information via email to the following staff: [email protected] and [email protected].

Packet Page 000403
- 2 -
Finance respectfully requests that you share this information with cities identified in the attachment to facilitate their compliance with the provisions of Government Code section 7903.

If you have any questions or need additional information regarding this matter, please contact Susan Wekanda, Principal Program Budget Analyst, at (916) 445-5332.

JOE STEPHENSHAW
Director
Attachment
cc: Jason Rhine, Director of Legislative Affairs, League of California Cities Ben Triffo, Legislative Representative, League of California Cities Packet Page 000404
City Amount

STATE APPROPRIATIONS LIMIT
State Subventions Pursuant to Government Code Section
7903
Allocations to Cities for Fiscal Year 2024-25
(Dollars in Millions)
City of Reedley 1.5
City of Rialto 0.1
City of Richmond 10.6
City of Riverside 9.3
City of Roseville 0.6
City of Sacramento 49.6
City of Saint Helena 0.1
City of Salinas 4.7
City of San Bernardino 3.3
City of San Diego 31.7
City of San Fernando 10.5
City of San Jose 30.3
City of San Rafael 0.3
City of San Ramon 5.6
City of Santa Ana 5.2
City of Santa Maria 0.1
City of Santa Monica 11.5
City of Santa Rosa 12.2
City of Santee 0.1
City of Sausalito 1.0
City of South Lake Tahoe 0.1
City of South San Francisco 1.0
City of Stockton 7.2
City of Suisun City 1.5
City of Thousands Oaks 5.8
City of Tulare 4.8
City of Ukiah 0.1
City of Vacaville 4.4
City of Vallejo 0.8
City of Visalia 3.7
Total $667.4
January 2024
Packet Page 000405
Program Government Code
Section
Board of State and Community Corrections
Corrections Planning and Grant Programs
7903 (b)(1)(AG)
Business, Consumer Services and Housing Agency
Encampment Resolution Grants
7903 (b)(1)(AS)
Business, Consumer Services and Housing Agency
Homeless Housing, Assistance, and Prevention
program grants
7903 (b)(1)(AR)
Control Section 19.56 of the 2022 Budget Act 7903 (b)(1)(AU) Department of Health Care Services
Child Health And Disability Prevention Program
7903 (b)(1)(I)
Department of Health Care Services
Mental Health Services Act
7903 (b)(1)(P)
Department of Housing and Community
Development
Operating subsidies for Homekey facilities
7903 (b)(1)(AT)
Department of Public Health
Black Infant Health Program
7903 (b)(1)(B)
Department of Public Health
California Home Visiting Program
7903 (b)(1)(C)
Department of Public Health
Sexually Transmitted Disease Prevention and Control
Activities
7903 (b)(1)(D)
Department of Public Health
Support for Vital Public Health Activities
7903 (b)(1)(E)
Office of Emergency Services
Law Enforcement Mutual Aid
7903 (b)(1)(AP)
Office of Emergency Services
Pre-positioning for Fire and Rescue
7903 (b)(1)(AN)
Total

STATE APPROPRIATIONS LIMIT
State Subventions Pursuant to Government Code Section 7903 Allocations to Cities for Fiscal Year 2024-25
(Dollars in Millions)
City of Saint
Helena
City of
Salinas
City of San
Bernardino
City of San
Diego
City of San
Fernando
City of San
Jose
City of San
Rafael
City of San
Ramon
- 4.6 3.3 1.2 0.5 - - 5.6
- - - 2.4 - - 0.3 -
- - - 22.5 - 26.8 - -
- - - 5.5 10.0 0.8 - -
- - - - - - - -
- - - - - - - -
- - - - - 2.6 - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - 0.1 - -

0.1 0.1 - 0.1 - - - -
$0.1 $4.7 $3.3 $31.7 $10.5 $30.3 $0.3 $5.6
Packet Page
January 2024
000406

14. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for October 2024 (All Ward)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for October 2024.

Packet Page 000407

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager
C. Jeannie Fortune, Interim Director of Finance & Management Services
Department: Finance
Subject: Approval of Commercial, Payroll Disbursements and Purchase Card Transactions for October 2024 (All
Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for October 2024.

Executive Summary
This action is to approve the commercial and payroll disbursements. This is regular business of the Mayor and City Council ensuring that the City pays vendors, employees, and the retirement system timely, accurately and with full transparency for the community.

Background
Completed commercial and payroll disbursement registers are submitted to the Mayor and City Council for approval. This happens on a regular basis, typically every meeting for the most recently completed disbursement registers.

The detailed warrant registers are available on the City Website and are updated weekly by the Finance Department. The registers may be accessed by copying the following link into an internet browser:
https://sbcity.org/city_hall/finance/warrant_register
Packet Page 000408
Discussion
2021-2025 Strategic Targets and Goals
Approval of the noted check and EFT registers for commercial and payroll disbursements align with Key Target No. 1: Improved Operational & Financial Capacity by creating a framework for spending decisions.

Fiscal Impact
Amounts noted in the disbursement registers have no further fiscal impact. Amounts were paid consistent with existing budget authorization and no further budgetary impact is required.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino approve the commercial and payroll disbursements for October 2024.

Attachments
Attachment 1 Payroll Summary Report for October 2024.

Attachment 2 Commercial checks & Payroll Register #18
Attachment 3 Commercial checks & Payroll Register #19
Gross Payroll
Bi-Weekly for September 29, 2024 $3,391,227.67
Bi-Weekly for October 13, 2024 $3,447,009.52
Bi-Weekly for October 27, 2024 $3,832,945.84
Monthly for October, 2024 $26,950.00
Total Payroll Demands: $10,698,133.03
The following check registers are being presented for approval:

October 3, 2024 2024/25 (Register #18) $1,305,931.17
October 10, 2024 2024/25 (Register #19) $4,298,002.25
October 17, 2024 2024/25 (Register #20) $1,429,990.82
October 18, 2024 2024/25 (Register #21) $61,130.04
October 21, 2024 2024/25 (Register #22) $626,000.00
October 24, 2024 2024/25 (Register #23) $1,412,316.96
October 31, 2024 2024/25 (Register #24) $1,172,415.78
October 31, 2024 2024/25 (Register #25) $11,880.00
Total commercial check demands: $10,317,667.02
The following Electronic Funds Transfer (EFT) registers presented for approval:

Oct 02, 2024 - Oct 18, 2024 2024/25 (Register #1703-1712) $5,754,456.26 Total commercial EFT demands: $5,754,456.26
Purchasing Card Charges:

October 2024 $74,796.09
Total Purchasing Card Charges: $74,796.09
Packet Page 000409
Attachment 4 Commercial checks & Payroll Register #20
Attachment 5 Commercial checks & Payroll Register #21
Attachment 6 Commercial checks & Payroll Register #22
Attachment 7 Commercial checks & Payroll Register #23
Attachment 8 Commercial checks & Payroll Register #24
Attachment 9 Commercial checks & Payroll Register #25
Attachment 10 Commercial EFT Registers #1703-1712
Attachment 11 Purchasing Card Charges for October 2024
Ward:

All Wards
Synopsis of Previous Council Actions:

N/A
Packet Page 000410
Packet Page 000411
Packet Page 000412
Packet Page 000413
Packet Page 000414
Packet Page 000415
Packet Page 000416
Packet Page 000417
Packet Page 000418
Packet Page 000419
Packet Page 000420
Packet Page 000421
Packet Page 000422
Packet Page 000423
Packet Page 000424
Packet Page 000425
Packet Page 000426
Packet Page 000427
Packet Page 000428
Packet Page 000429
Packet Page 000430
Packet Page 000431
Packet Page 000432
Packet Page 000433
Packet Page 000434
Packet Page 000435
Packet Page 000436
Packet Page 000437
Packet Page 000438
Packet Page 000439
Packet Page 000440
Packet Page 000441
Packet Page 000442
Packet Page 000443
Packet Page 000444
Packet Page 000445
Packet Page 000446
Packet Page 000447
Packet Page 000448
Packet Page 000449
Packet Page 000450
Packet Page 000451
Packet Page 000452
Packet Page 000453
Packet Page 000454
Packet Page 000455
Packet Page 000456
Packet Page 000457
Packet Page 000458
Packet Page 000459
Packet Page 000460
Packet Page 000461
Packet Page 000462
Packet Page 000463
Packet Page 000464
Packet Page 000465
Packet Page 000466
Packet Page 000467
Packet Page 000468
Packet Page 000469
Packet Page 000470
Packet Page 000471
Packet Page 000472
Packet Page 000473
Packet Page 000474
Packet Page 000475
Packet Page 000476
Packet Page 000477
Packet Page 000478
Packet Page 000479
Packet Page 000480
Packet Page 000481
Packet Page 000482
Packet Page 000483
Packet Page 000484
Packet Page 000485
Packet Page 000486
Packet Page 000487
Packet Page 000488
Packet Page 000489
Packet Page 000490
Packet Page 000491
Packet Page 000492
Packet Page 000493
Packet Page 000494
Packet Page 000495
Packet Page 000496
Packet Page 000497
Packet Page 000498
Packet Page 000499
Packet Page 000500
Packet Page 000501
Packet Page 000502
Packet Page 000503
Packet Page 000504
Packet Page 000505
Packet Page 000506
Packet Page 000507
Packet Page 000508
Packet Page 000509
Packet Page 000510
Packet Page 000511
Packet Page 000512
Packet Page 000513
Packet Page 000514
Packet Page 000515
Packet Page 000516
Packet Page 000517
Packet Page 000518
Packet Page 000519
Packet Page 000520
Packet Page 000521
Packet Page 000522
Fund Amount
001 - General 56162.78
111 - AB2766 Air Quality 634.95
119 - Community Development Block Grant 4668.9
123 - Federal Grant Programs 196.72
124 - Animal Control 8984.7
126 - Gas Tax Fund 2047.21
131 - CDBG-CV 1 9.02
635 - Fleet Services Fund 16.3
679 - Information Technology 2075.51
Grand Total 74796.09
City of San Bernardino
Purchasing Card Charges by Department
Oct-2024 Expenditures
Summary by Fund
Packet Page 000523
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
001 - General
Mayor
5111 - Material And Supplies
Door stops for Mayor's Office $16
Office Supplies for Mayor's Office $25
5111 - Material And Supplies Total $42
5122 - Dues And Subscriptions
Monthly Sun Newspaper Subscription - Mayor 10/17/24 $14 5122 - Dues And Subscriptions Total $14
5132 - Meetings And Conferences
Gas for rental car to attend the League of California Cities 202 $43 Legislative Meeting - Mayor 10/9/24 $74
Parking for League of California Cities 2024 Annual Conference a $40 Registration Fee for Mayor to League of California Cities 2 $350 Rental Car for Mayor - League of Cal Cities 10/16/24-10/18/ $31 Rental Car Receipt for Mayor for League of Cal Cities 10/16 $108 5132 - Meetings And Conferences Total $647
Mayor Total $702
City Clerk
5111 - Material And Supplies
Materials and supplies for the City clerk's office $130 5111 - Material And Supplies Total $130
City Clerk Total $130
City Council
5111 - Material And Supplies
10-28-2024 - $390.60 - COSTCO - MCC Meeting Supplies $391 Office supplies for Council Office $88
Supply Order for Council Office $35
5111 - Material And Supplies Total $513
5132 - Meetings And Conferences
10-02-2024 - $293.30 - EL POLLO LOCO - MCC Meeting Meal $293 10-02-2024 - $50.09 - JOVIS DINER - MCC Meeting Meal $50 Cleaning of table skirts at Council Chambers $121
5132 - Meetings And Conferences Total $464
5145 - Meetings And Conferences - Ward 4
10-18-2024 - $1935.58 - Ward 4 - Marriott Courtyard LB Downtown, $1,936 5145 - Meetings And Conferences - Ward 4 Total $1,936
5146 - Meetings And Conferences - Ward 5
10-18-2024 - $1935.58 - Ward 5 - Marriott Courtyard LB Downtown, $1,936 5146 - Meetings And Conferences - Ward 5 Total $1,936
5147 - Meetings And Conferences - Ward 6
10-18-2024 - $2056.68 - Ward 6 - Marriott Courtyard LB Downtown, $2,057 5147 - Meetings And Conferences - Ward 6 Total $2,057
5148 - Meetings And Conferences - Ward 7
10-19-2024 - $185.63 - #7 - 100 BM of the IE 8th Annual Gala $186 10-22-2024 - $250.00 - Ward 7 - (Duplicate) LSSSC Gala & Awards $250 10-22-2024 - $250.00 - Ward 7 - (Refund of Duplicate) LSSSC Gal -$250 Packet Page 000524
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
10-22-2024 - $250.00 - Ward 7 - LSSSC Gala & Awards Receipt OC22 $250 5148 - Meetings And Conferences - Ward 7 Total $436
City Council Total $7,341
City Manager
5111 - Material And Supplies
Amazon - 10.15.24 CM OFFICE SUPPLIES $66
Amazon - 10.16.24 CM OFFICE SUPPLIES $35
Amazon - 10.21.24 (2) CM OFFICE SUPPLIES $14
Amazon - 10.21.24 CM OFFICE SUPPLIES $17
Amazon - 10.29.24 CM OFFICE SUPPLIES (a) $16
Amazon - 10.29.24 CM OFFICE SUPPLIES (b) $30
Sam's Club - 10.02.2024 Rideshare Kick Off Week Mtg on Oct 3, 20 $12 5111 - Material And Supplies Total $190
5132 - Meetings And Conferences
Annual conference for Administrative Excellence by Office Dynami $744 Cancellation for Deputy City Manager to attend the 2024 Fall ADA -$350 Courtyard Marriott Long Beach Dwntwn - Leg & Gov Affairs Mgr - LCC Conf $954 El Pollo Loco 10-24-2024 - $292.25 - Special MCC Meeting Meal $292 Food 4 Less - Oct. 14, 2024, CM Dept Head Meeting & Rideshare Gi $32 Juan Pollo - 10.23.24 Dept Head Meeting $174
LCC 2024 Annual Conference & Expo Registration - Oct 16-18, 2024 $700 League of CAL Cities Annual Conference in Long Beach, CA. $177 NLC Conference Registration - Nov 13-16, 2024 - Acting City Manager $920 NLC Conference Registration - Nov 13-16, 2024 - Leg & Gov Affairs Mgr $600 Purchase coffee before the long drive from the Administrative Ex $12 Purchased Dinner during Administrative Excellence Conference on $16 Purchased gas for my drive home from the administrative excellen $43 Purchased lunch on last day of administrative excellence confere $14 Purchased refreshment juice during Administrative Excellence Con $15 Purchased snack on last day of administrative excellence confere $17 Southwest - Nov 12-16, 2024 - Leg & Gov Affairs Mgr - NLC City Summit $328 Tampa Marriott Water Street - Advance Charge for Acting City Manager $1,864 Tampa Marriott Water Street - Advance Charge for Leg & Gov Affairs Mgr $2,482 The Green Shack - 10.14.24 CM Dept Head Mtg on 10.15.2024 $213 5132 - Meetings And Conferences Total $9,246
City Manager Total $9,436
Community Development & Housing
5111 - Material And Supplies
Admin - office safety equipment. Stretcher, warming blanket, and $413 B&S mini staplers. Supplies for front counter techs and inspecto $24 California Theater - Operating/Janitorial Supplies $340 Camera cord for code. $11
Camera cord. $11
code camera cord return refund. -$11
safety vest for code enforcement - event coming up and needed fo $472 shirts for new code officers. total of 4 officers 2 shirts each. $386 5111 - Material And Supplies Total $1,646
Packet Page 000525
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
5122 - Dues And Subscriptions
Real Property Manager - IRWA Membership Fee $290
5122 - Dues And Subscriptions Total $290
5133 - Education And Training
CALBO course registration for Plans Examiner II $310
5133 - Education And Training Total $310
5183 - Management Allowance
Monthly birthdays. Department Director $50 monthly allowance. $49 5183 - Management Allowance Total $49
Community Development & Housing Total $2,295
Economic Development
5122 - Dues And Subscriptions
Department publication subscription (monthly) $8
5122 - Dues And Subscriptions Total $8
Economic Development Total $8
Finance & Management Services
5121 - Advertising
Budget Award Application Review Fee FYB 2024 $725
CSMFO Job listing. $275 $275
GFOA AD $150
5121 - Advertising Total $1,150
5122 - Dues And Subscriptions
Barrons subscription $33
Bloomber subscription $299
CSMFO renewal subscription Payroll $110
San Francisco Chronicles Subscription. $16
The Economist subscription $319
The Sun subscription $18
The Wall Street subscription $52
5122 - Dues And Subscriptions Total $847
5132 - Meetings And Conferences
Budget Award Application Review Fee FYB 2024 $593
GFOA Academy- Hotel reservation advance. Budget $1,282
GFOA Budget academy $2,500
GFOA's Leadership Academy trip insurance $49
GFOA's Leadership Academy United Airlines booking confirmation B $734 League of California Cities 2024.- Interim Director - Residence $1,252 United airline refund. budget -$102
5132 - Meetings And Conferences Total $6,309
Finance & Management Services Total $8,306
Packet Page 000526
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
General Government
5502 - Professional Contractual Services
Please code to account 5502. 001-090-0067-5502 Charges are for $811 5502 - Professional Contractual Services Total $811
General Government Total $811
Human Resources & Risk Management
5111 - Material And Supplies
Office signs for doors $68
5111 - Material And Supplies Total $68
5121 - Advertising
CSUSB Job Fair Registration Fee $450
5121 - Advertising Total $450
5132 - Meetings And Conferences
Calpelra Conference registration $2,480
Calpers Conference Registration $1,198
credit for hotel stay NEOGOV conference HR Analyst -$200 Double Tree Hotel stay Calpers $944
Double Tree Hotel Stay for staff for Calpers Conference $358 flight for conference Calpelra $399
flight for conference Calpelra in Monterey $199
flight to go to conference for staff Calpers $103
Refund on hotel stay for conference -$217
5132 - Meetings And Conferences Total $5,264
5133 - Education And Training
Zoom training for staff nuts & bolts negotiations $475
5133 - Education And Training Total $475
5175 - Postage
Courier Service $351
Courier service for two locations $757
5175 - Postage Total $1,107
5183 - Management Allowance
Welcome Bagels to Supervisor for Recruitment $28
5183 - Management Allowance Total $28
Human Resources & Risk Management Total $7,393
Library
5111 - Material And Supplies
Friends of the Library door sign (Internal) $40
Library Supplies / Table leg protectors for staff lounge $30 Library Supplies for Children's Dept. $45
Plaque replacement $40
5111 - Material And Supplies Total $156
5132 - Meetings And Conferences
Hotel stay for Literacy Program Coordinator and Library Program Coordinator for CLA profes $805 5132 - Meetings And Conferences Total $805
Packet Page 000527
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
5175 - Postage
FedEx charge for computer delivery $184
5175 - Postage Total $184
Library Total $1,145
Parks & Recreation
5111 - Material And Supplies
BCAS event decorations $198
BCAS giveaway bags for water safety materials $48
BCAS table covers $23
Bingo items for Senior Service bingo club at both Senior Facilit $439 bolt sizing chart $14
CID halloween & redirection booth supplies $60
Craft Supplies -Trick or Treat event $27
Event D?cor -Cult Classic Cinema $350
Event D?cor -Cult Classic Cinema event $18
Event Supplies -D?a De Los Muertos $22
event supplies for BCAS special event at JL $28
Event Supplies -Trick or Treat $19
Event Supplies -Trick or Treat Event $19
gift bags for water safety giveaways xmas event swim with santa $70 giveaway bags for water safety materials special event pumpkin p $85 Halloween Candy for Trick or Treat $16
Halloween decor & redirection booth supplies $163
Halloween Decor for Senior Services and TrickorTreat Halloween $50 halloween supplies for CID event $64
office supplies $64
office supplies labels for label maker $111
pumpkin purchase for pumpkin plunge special event $187
purchase of perishable food items for cooking program LCCC $36 purchase of perishable items for cooking program RHCC $23 purchase of perishable items for Family Day Event. CID $270 Quest VR Headset Carrycase for Aquatics Training $22
Quest VR lite blocker for LG training $47
reaching poles for JL-DH-H $209
redirection booth supplies $59
Roaring 20s Halloween Decor $74
Senior Health and Resource Fair D?cor $297
Senior Movie Day : Joker $42
Senior Movie Day : Transformers $12
Senior Movie Day : Venom and Smile $119
Senior Movie Day : Wild Robot and Deadpool $60
Special event BCAS decorations $27
Special event gift bags for water safety giveaways summer (2x) a $91 special event supplies BCAS event decorations $61
special event supplies for BCAS $36
special event supplies stickers for swimming with santa $15 storage bins for WSC supplies $70
Packet Page 000528
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
storage containers $20
supplies for BCAS special event $54
supplies for pumpkin plunge and BCAS decorations and pins $37 Supplies -Trick or Treat event $10
table covers for special event pumpkin plunge $44
This was the purchase of supplies for the Girls Soccer Clinic $514 5111 - Material And Supplies Total $4,323
5112 - Small Tools And Equipment
Ice cream and Senior Services Supplies $64
Senior Health and Resource Fair Refreshments and Lunch and Cente $167 Senior Services Halloween Events and Center Supplies $22 5112 - Small Tools And Equipment Total $253
5114 - Raw Foods
Ice cream and Senior Services Supplies $36
Senior Health and Resource Fair Refreshments and Lunch $418 Senior Health and Resource Fair Refreshments and Lunch and Cente $17 Senior Services Halloween Events and Center Supplies $95 5114 - Raw Foods Total $566
5121 - Advertising
Facebook Marketing for Senior Health Fair $48
5121 - Advertising Total $48
5122 - Dues And Subscriptions
monthly subscription for use at centers and events $11
subscription fee for weather app $6
5122 - Dues And Subscriptions Total $17
5132 - Meetings And Conferences
CPRS Aging Section Senior Symposium-Community Service Program Coordinator $25 CPRS-Rec Leader Academy $195
SCPPOA Monthly meeting fee $20
5132 - Meetings And Conferences Total $240
5133 - Education And Training
staff LG certifications $138
5133 - Education And Training Total $138
5171 - Rentals
Rental of Track for Inland Empire Senior Games $192
5171 - Rentals Total $192
5181 - Other Operating Expense
Fire Permit -D?a De Los Muertos event $316
5181 - Other Operating Expense Total $316
Parks & Recreation Total $6,093
Packet Page 000529
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
Police
5111 - Material And Supplies
001-210-0153*5111 Commercial traffic poster frames for maps $98 canon image formula for case filing staff use $256
Chalk and chalk pouches for traffic dept $519
secure safe for deposit bags $116
Tough hooks/hangers for tactical gear $82
5111 - Material And Supplies Total $1,070
5113 - Motor Fuel And Lubricants
Fuel for Chief's city issued vehicle. $202
5113 - Motor Fuel And Lubricants Total $202
5122 - Dues And Subscriptions
Buzzsprout podcast dues $12
Crime & Intelligence Analyst dues $135
5122 - Dues And Subscriptions Total $147
5133 - Education And Training
CRITICAL THINKING ON ACTIVE INCIDENTS REGISTRATION $205 ENHANCEMENT & DETECTION OF BLOOD EVIDENCE ON CRIME SCENE HOTEL $653 ENHANCEMENT & DETECTION OF BLOOD EVIDENCE ON CRIME SCENES HOTEL $653 ENHANCEMENT & DETECTION OF BLOOD EVIDENCE ON CRIME SCENES REG $1,038 IACP CONFERENCE HOTEL $1,607
IN-TIME UNIVERSITY HOTEL $1,351
INTRO TO SEALING & EXPUNGING RECORDS REGISTRATION $159
RELEASING & REDACTING L.E. RECORDS REGISTRATION $179
5133 - Education And Training Total $5,844
5134 - Training Post Reimburseable
ADV PEER SUPPORT REGISTRATION $199
ADV SEARCH WARRANT INVST REGISTRATION $751
COMMAND COLLEGE HOTEL $1,121
COMMUNICATION TRAINING OFFICER REGISTRATION $400
COMMUNICATIONS TRAINING OFFICER REGISTRATION $400
POST EXECUTIVE SEMINAR HOTEL FEE $7
TACTICAL OPERATIONS LIABILITY HOTEL $473
TACTICAL OPERATIONS LIABILITY REGISTRATION $280
5134 - Training Post Reimburseable Total $3,631
Police Total $10,895
Public Works
5111 - Material And Supplies
HY-KO PROD. CV-2 THIS DOOR TO REMAIN UNLOCKED SIGN $113 NARDINI 15 FIRE EXTINGUISHER BREAKER BAR W/CHAIN $227
OFFICE SUPPLIES FOR FLEET MANAGER $233
REPLACEMENT MONUMENT SIGNS FOR Director of Public Works/Cap Imp Projet Mgr $201 SMARTSIGN "MAXIMUM OCCUPANCY PERSONS" WRITE-ON SIGN, DIGITAL PRI $151 TABLECRAFT PRODUCTS 394562 SIGN, DOOR UNLOCKED WHILE BLDG OCCUPI $90 5111 - Material And Supplies Total $1,015
5122 - Dues And Subscriptions
Bldg Maint September 2024 prime membership $16
Packet Page 000530
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
5122 - Dues And Subscriptions Total $16
5133 - Education And Training
Traffic Signals Technician II IMSA $100
5133 - Education And Training Total $100
5172 - Equipment Maintenance
MANHOLE RISER PUMPED AT SB PD PISTOL RANCH 1135 E. HIGHLAND AVE $475 5172 - Equipment Maintenance Total $475
Public Works Total $1,606
001 - General Total $56,163
111 - AB2766 Air Quality
City Manager
5132 - Meetings And Conferences
Sam's Club - 10.02.2024 Rideshare Kick Off Week Mtg on Oct 3, 20 $12 Vicky's - 10.03.24 Rideshare Kick Off Week Meeting $76
5132 - Meetings And Conferences Total $88
5133 - Education And Training
SCAQMD - ETC Training for Accounting Technician II and Assistant to the CM $472 5133 - Education And Training Total $472
5181 - Other Operating Expense
Food 4 Less - Oct. 14, 2024, CM Dept Head Meeting & Rideshare Gi $75 5181 - Other Operating Expense Total $75
City Manager Total $635
111 - AB2766 Air Quality Total $635
119 - Community Development Block Grant
Community Development & Housing
5111 - Material And Supplies
An upgraded SurveyMonkey subscription is needed for the Consolid $178 5111 - Material And Supplies Total $178
5121 - Advertising
2025 City's Consolidated Plan requires community engagement. Thi $112 5121 - Advertising Total $112
5122 - Dues And Subscriptions
Subscription to SurveyMonkey to completed the survey needed for $300 5122 - Dues And Subscriptions Total $300
Community Development & Housing Total $590
Packet Page 000531
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
Police
5102 - Computer Equip-Non Capital
Desk speakers and webcam $56
5102 - Computer Equip-Non Capital Total $56
5111 - Material And Supplies
119-210-0157-5111 Crisis Response Kits for PEACE Team $2,310 walkers for PEACE team ADA accommodations $120
Wheelchairs for PEACE team ADA accommodations $1,593
5111 - Material And Supplies Total $4,023
Police Total $4,079
119 - Community Development Block Grant Total $4,669
123 - Federal Grant Programs
Animal Services
5111 - Material And Supplies
Nipples for bottle feeding underage kittens and puppies $197 5111 - Material And Supplies Total $197
Animal Services Total $197
123 - Federal Grant Programs Total $197
124 - Animal Control
Animal Services
5111 - Material And Supplies
25 bags of 50lb dog food for shelter dogs $943
Bowls, wipes and potty stations for the shelter $736
Chart labels for vet staff $59
Dawn, sponges, hose connectors, sprayers $735
Dog Food for impounded animals $1,462
Ear plugs for staff, heavy duty iPad protectors $440
Infrared thermometers for reading temperatures in the field $292 Labels for vet staff $149
Large scales for each building/area of the shelter $848 Pallet of dog food $1,433
Pig Food $27
Potty Stations for the shelter $512
Rice for homemade warmers for underage kittens and puppies $37 Shelving for shelter organization $39
UV Flashlights to detect ringworm $37
Veterinary Labels for charts $96
Watering cans for the cat room to refill water dishes $27 5111 - Material And Supplies Total $7,872
5112 - Small Tools And Equipment
Maintenance for microscope $195
5112 - Small Tools And Equipment Total $195
5132 - Meetings And Conferences
DVM Conference for RVT Registered Vet Tech $918
5132 - Meetings And Conferences Total $918
Animal Services Total $8,985
124 - Animal Control Total $8,985
Packet Page 000532
City of San Bernardino
Purchasing Card Charges by Department
October-2024 Expenditures
Fund/Department/Account/Description P-Card Charges
126 - Gas Tax Fund
Public Works
5111 - Material And Supplies
PAINT SUPPLIES FOR CITY MURALS $1,547
5111 - Material And Supplies Total $1,547
5133 - Education And Training
Arborist ISA $200
Traffic Signals Technician II IMSA $300
5133 - Education And Training Total $500
Public Works Total $2,047
126 - Gas Tax Fund Total $2,047
131 - CDBG-CV 1
Community Development & Housing
5111 - Material And Supplies
Housing supplies. $9
5111 - Material And Supplies Total $9
Community Development & Housing Total $9
131 - CDBG-CV 1 Total $9
635 - Fleet Services Fund
Public Works
5122 - Dues And Subscriptions
Fleet's September 2024 prime membership $16
5122 - Dues And Subscriptions Total $16
Public Works Total $16
635 - Fleet Services Fund Total $16
679 - Information Technology
Information Technology
5102 - Computer Equip-Non Capital
HDMI extender for building 201B 3rd floor meeting room. $163 5102 - Computer Equip-Non Capital Total $163
5111 - Material And Supplies
Ipad screen replacement. $402
Return Avigilon Intercom Device $37
5111 - Material And Supplies Total $439
5132 - Meetings And Conferences
Parking fee for Cyber Ecosystem Leadership Forum at Cal State Sa $10 5132 - Meetings And Conferences Total $10
5157 - Telephone Charges
City-Wide Port Fees $1,202
5157 - Telephone Charges Total $1,202
5167 - Software Maintenance
Constant Contact Mass Mailing Service for CM Office $215 SBPL.org domain renewal. $46
5167 - Software Maintenance Total $261
Information Technology Total $2,076
679 - Information Technology Total $2,076
Grand Total $74,796
Packet Page 000533

15. American Rescue Plan Update (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file a report on the American Rescue Plan Act (ARPA) funds allocation and expenditures to date.

Packet Page 000534

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Jeannie Fortune, Interim Director of Finance & Management Services
Department: Finance and Management Services
Subject: American Rescue Plan Update (All Wards)
Recommendation:

Executive Summary
The City of San Bernardino was awarded $77,656,407 in American Rescue Plan Act (ARPA) funds. The City received 2 tranches, half of the funds in May 2021, and the remainder of the funds in May of 2022. This staff report is to provide an update on the projects obligated by the ARPA funds and expenditures reported to date.

Background
The U.S. Treasury required ARPA funds to be obligated by December 31, 2024 and fully expended by December 31, 2026. City staff worked to get contracts and interagency agreements in place by the required date of December 31, 2024. U.S. Treasury issued the final rule for the use of the funds on January 6, 2022, providing clarification on allowable investments, but generally not expanding the list of eligible projects and programs. The City operated within the guidance, focusing on investments in Qualified Census Tracts (QCTs) and other allowable investments based on the Enumerated Use Categories as well as expenditures within the revenue loss (standard allowance) category.

To date, Mayor and City Council have obligated the total $77,656,407 in ARPA funds prior to the December 31, 2024 obligation deadline.

Packet Page 000535
Discussion
On December 18, 2024, the Mayor and City Council approved the final allocation in the amount of $129,948 in additional ARPA funds to the Street Segment Repair Program (originally approved by Council on December 4, 2024). The City completed all of the requirements to fully obligate ARPA funds. Projects are in various stages to completion and staff intends to provide routine updates to the Mayor and City Council on the progress to fully expend these funds prior to the December 31, 2026 deadline.

Attachment 1 is provided as an update on the ARPA funds allocation and expenditures to date.
2021-2025 Strategic Targets and Goals
Investments in the community using the American Rescue Plan funds support Key Strategic Goal 2. Focused, Aligned Leadership and Unified Community, b. Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3. Improved Quality of Life.

Fiscal Impact
There is no General Fund impact associated with approval of this item. There are sufficient ARPA funds in the approved budget to fund the Street Segment Repair Project.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file a report on the American Rescue Plan Act (ARPA) funds allocation and expenditures to date.

Attachments
Attachment 1- American Rescue Plan (ARPA) Allocation and Expenditure Update Ward:

All Wards
Synopsis of Previous Council Actions:

December 18, 2024 Mayor and City Council received an update on ARPA funding and approved the final allocation of $129,948
in additional ARPA funds to the Asphalt Maintenance
and Street Segment Repair Project.

December 4, 2024 Mayor and City Council approved staff’s recommendation to reallocate $2,955,215 for the
Asphalt Maintenance and Street Segment Repair
Packet Page 000536
Project and $2,650,000 towards the purchase of Palm
Field.

October 2, 2024 Mayor and City Council received an update on ARPA funding and projects and approved staff
recommendations for unallocated or project surplus
and staff direction on reallocation of funds. New
Projects presented for approval were the Police Real
Time Information Center in the amount of $2,497,500.

Economic Development Software Program in the
amount of $ 129,948, and the Library Animaker Space
in the amount of $1,797,174.

September 18, 2024 Mayor and City Council received an update on ARPA funding and projects and provided staff direction on any unassigned ARPA funds.

June 5, 2024 Mayor and City Council approved $863,851 in ARPA funds for the Guadalupe Field at Sal Saavedra Park
Revitalization Project.

April 17, 2024 Mayor and City Council approved $655,000 in ARPA funds for the Encanto Community Center.

September 6, 2023 Mayor and City Council approved $5,145,000 in ARPA funds for “Hero Pay” to city and water department
employees.

August 16, 2023 Mayor and City Council approved $500,000 in ARPA funds related to various nuisance and property
abatement costs.

July 19, 2023 Mayor and City Council received and filed an update on ARPA funds, and adopted Resolution No. 2023-107
assigning $10,000,000 in American Rescue Plan Act
funds for the replacement of the City’s Enterprise
Resource Planning System, and amending the FY
2022/23-2024/24 Biennial Budget by $10,000,000.

May 17, 2023 Mayor and City Council reallocated unspent funding from the ASU Temporary Housing and the full
allocation from the San Bernardino Valley College for
a total of $973,500 for interim housing during
development of the SB Hope Campus.

Packet Page 000537
December 7, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,650,000 in ARPA funds.

February 2, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,050,000 in ARPA funds
October 20, 2021 Mayor and City Council Adopted Resolution No. 2021- 247 Amending the FY 2021/22 Operating and Capital
Budget allocating $8,160,000 in ARPA funds.

August 4, 2021 Mayor and City Council received a report and discussed the categories for spending the City’s
American Rescue Plan Allocation.

March 17, 2021 Mayor and City Council received a presentation on the American Rescue Plan from Congressman Pete
Aguilar.

Packet Page 000538
American Rescue Plan Act Fund Status
Department Project title Allocated Obligated Spent Allocated Obligated via Contractor/
Subrecipient
Obligated via
Interagency
Agreement
Expenditures as
of 1/2/2025
Economic Development 1 Small Business Non-Profit Assistance 3,126,300 2,575,000 2,575,000 3,126,300 - - 3,126,300 Economic Development 2 Entrepreneur Resource Center (Aspen Institute Initiative) 1,873,700 1,873,700 1,873,700 1,873,700 - - 1,873,700 Economic Development 3 Façade Improvements (Paintbrush Program) 1,000,000 - - 1,000,000 - 1,000,000 - Parks & Recreation 4 Seccombe Park Renovations 9,000,000 409,588 171,278 12,792,332 1,058,823 11,562,231 171,278 Parks & Recreation 5 Nicholson Park 8,850,000 5,740,403 131,561 7,080,602 5,778,467 - 1,302,135 Parks & Recreation 6 Roosevelt Bowl Renovation 600,000 439,871 80,833 600,000 352,919 166,248 80,833 Parks & Recreation 7 Lytle Creek Soccer Fields 600,000 7,502 7,502 600,000 592,498 - 7,502 Parks & Recreation 8 Guadalupe Fields 2,063,851 863,851 - 863,851 863,851 - - Parks & Recreation 9 Encanto Community Center - - - - - - - City Services 10 Graffiti Abatement 1,000,000 320,462 320,389 1,000,000 401,163 262,871 335,966 City Services 11 Violence Intervention Program 1,000,000 750,000 511,588 750,000 133,443 104,969 511,588 City Services 12 Police Real Time Information System - - - 2,497,500 2,497,500 - - City Services 13 Library Animakerspace - - - 1,797,174 1,091,409 705,765 - Public Works Infrastructure 14 Street Improvements - - - 3,335,163 3,335,163 - - Water Infrastructure 15 Water Infrastructure Lead Connectors 5,160,000 - - 3,000,000 - - 3,000,000 Homelessness Initiatives 16 Lutheran Social Services Community Wellness Center Homekey Project 5,000,000 5,000,000 - 5,000,000 5,000,000 - - Homelessness Initiatives 17 Motel Voucher Program 973,500 - - 973,500 973,500 - - Homelessness Initiatives 18 Navigation Center Construction 12,450,000 376,450 160,610 11,344,785 11,184,175 - 160,610 Homelessness Initiatives 19 Navigation Center Operations 4,500,000 - - - - - - Homelessness Initiatives 20 Homelessness Outreach Team 1,500,000 1,500,000 444,577 1,500,000 199,112 680,000 620,888 Homelessness Initiatives 21 Mobile Showers & Laundry 150,000 150,000 99,651 150,000 50,349 - 99,651 Homelessness Initiatives 22 Temporary Housing for ASU Residents 76,500 76,500 76,500 76,500 - - 76,500 Homelessness Initiatives 23 Emergency Nuisance & Building Health & Safety Abatement 500,000 400,024 400,024 500,000 99,976 - 400,024 Homelessness Initiatives 24 Purchase of Property (Palm Field) for Homeless Initiatives 2,650,000 - 2,650,000 - IT Infrastructure 25 Enterprise Resource Planning System ($10m Standard Allowance) 10,000,000 181,397 181,397 6,670,052 367,695 488,655 5,813,702 IT Infrastructure 26 Land Management System ($10m Standard Allowance) 3,200,000 816,483 - 2,383,517 Economic Development 27 Economic Development Software Program ($10m Standard Allowance) - - - 129,948 129,948 - - Staff Salaries 28 Hero Pay 5,145,000 5,145,000 5,145,000 5,145,000 - - 5,145,000 GRAND TOTAL 77,656,407 25,809,748 12,179,609 77,656,407 34,926,474 17,620,740 25,109,194 Reported to Treasury in Q3 (Sep-2024)
on 10/30/2024
Revised Obligation as of 1/2/2025
Packet Page 000539

16. Approving Job Classifications and Amending the Citywide Classification and Compensation Plan
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-012:

1. Establishing salary assignments for the classifications of Homeless Outreach Specialist Homeless Outreach Coordinator, Police Records Manager, Police Dispatch Manager, Economic Development Specialist, Senior Economic Development Manager and Veterinarian; and

2. Amending the City-wide salary schedule for full-time, part-time, temporary, and seasonal positions.

Packet Page 000540

DISCUSSION
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager
Andrea Russell, Director of Human Resources
Department: Human Resources and Risk Management
Subject: Approving Job Classifications and Amending the Citywide Classification and Compensation Plan
Recommendation:

Adopt Resolution No. 2025-012 of the Mayor and City Council of the City of San Bernardino, California:

2. Amending the City-wide salary schedule for full-time, part-time, temporary, and seasonal positions.

Executive Summary
In an effort to ensure a competitive recruitment and salary plan for new and existing classifications, it is necessary to amend the City’s Classification and Compensation plan from time to time to maintain a current plan which reflects the organizational structure, workload, and to remain competitive and within market parity.

Background
Upon adoption of the Fiscal Year 2024-2025 budget, the Mayor and City Council approved the addition of 15 full-time equivalent (FTE) positions, for a total of 951 FTE positions in the Classification and Compensation plan, otherwise knows as the Personnel System. At that time, there were 158 vacant positions.

As of 2024 calendar year-end, approximately 100 positions in the Personnel System.

It is necessary to amend the City’s Classification and Compensation plan to maintain a current plan which reflects the organizational structure, workload, and market.

Packet Page 000541
In an effort to fully staff all departments and improve service delivery, it is recommended to fix and alter job classifications including titles, descriptions, compensation and number of positions in the Personnel System will allow for an expeditious, effective and efficient process of improving successful recruitment and reduce job vacancies.

Discussion
The positions and considerations requested include the following:

HOUSING AND HOMELESS
The Community Development & Housing Department was awarded a grant under the Encampment Resolution Fund Round 3 (ERF-R-3), and the Mayor and City approved the acceptance of funds and the addition of two (2) new classifications on December 4, 2024.
• Homeless Outreach Coordinator, Bargaining Unit: Management, Salary Range:
532, ($7012.91 - $8,524.73/monthly). This position is responsible for oversight of the Homeless Outreach Program and providing complex outreach, engagement, and case management for unhoused individuals. • Homeless Outreach Specialist, Bargaining Unit: General, Salary Range: 464, ($5126.92 - $6,231.99/monthly). This classification is responsible for providing routine outreach, engagement and case management services for unhoused individuals.

POLICE
With the FY24/25 Budget adoption, the addition of one (1) Police Dispatch Manager, and one (1) Police Records Manager. Human Resources & Risk Management staff has completed an initial external salary survey and internal comparison, and the results indicate that the average maximum salary of classifications comparable to the City’s Police Records Manager at other agencies are approximately 25.6% behind the average market salary. Based on these results, staff recommends reassigning both classifications to Range 568 of the Middle Management Salary Range ($8,406.85 - $10,459.50/monthly). This range brings these classifications closer to market and will assist the City in attracting and retaining qualified candidates for these two critical vacant positions.

ANIMAL SERVICES – VETERINARIAN
Finding a full-time Shelter Veterinarian has been extremely difficult. In response, a salary survey was conducted utilizing data from public agencies throughout the state.

The average max salary for full-time veterinarians is $18,088/monthly, which equates to $104.35/hourly. Due to the part-time non-benefited status of this classification, it is customary to offset this status with higher hourly wages. Staff recommends placing the Veterinarian (PT) at PTH range 725 ($105.75-$128.53/hourly).

Packet Page 000542

ECONOMIC DEVELOPMENT
Two vacant positions are currently classified as Economic Development Managers. By upgrading one of them to a Senior Economic Development Manager and changing the other to an additional Economic Development Specialist, the department will be in a better position for recruitment as well as streamlining reporting and work efficiency.

The changes will also lead to cost saving for approximately $5,000 for the department as outlined below.

Current breakdown:

Economic Development Manager - $117,621.96
Economic Development Manager - $117,621.96
Total Max Annual Salary: $235,243.92
New breakdown:

Economic Development Specialist - $87,198.48
Senior Economic Development Manager - $143,142.52
Total Max Annual Salary: $230,341.00
2021-2025 Strategic Targets and Goals
Approving classification and compensation plan recommendations for the City aligns with Key Target No. 2: Focused, Aligned Leadership and Unified Community by enabling the City to improve service delivery and function more efficiently; and Key Target 2b: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality of talent.

Fiscal Impact
There is no fiscal impact to the City’s expenditure budget.

Conclusion
Adopt Resolution No. 2025-012 of the Mayor and City Council of the City of San Bernardino, California:

2. Amending the City-wide salary schedule for full-time, part-time, temporary, and seasonal positions.

Attachments
Attachment 1 Resolution 2025-012
Attachment 2 Resolution 2024-012 Exhibit A – City-wide Salary Packet Page 000543
Schedule
Ward:

All Wards
Synopsis of Previous Council Actions:

June 26, 2024 Mayor and City Council adopted Resolution No. 2024-143 amending the City-wide salary schedule for full time, part-time, temporary, and seasonal positions.

Packet Page 000544
Resolution No. 2025-012
Resolution 2025-012
January 15, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-012

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA, ADDING

CLASSIFICATIONS AND AMENDING THE CITYWIDE
SALARY SCHEDULE.

WHEREAS, in an effort to ensure a competitive recruitment and salary plan for new and existing classifications, it is necessary to amend the City’s Classification and Compensation plan from time to time to maintain a current plan which reflects the organizational structure, workload, and to remain competitive and within market parity; and WHEREAS, as of 2024 calendar year-end, approximately 100 positions in the Personnel System. It is necessary to amend the City’s Classification and Compensation plan to maintain a current plan which reflects the organizational structure, workload, and market; and WHEREAS, in an effort to fully staff all departments and improve service delivery, it is recommended to fix and alter job classifications including titles, descriptions, compensation and number of positions in the Personnel System will allow for an expeditious, effective and efficient process of improving successful recruitments and reducing job vacancies; and WHEREAS, the salary schedule includes all adopted and approved classification and salaries; and
WHEREAS, the salary schedule meets the California Public Employees Retirement Systems (CalPERS) pay rate reporting requirements in accordance to Government Code Section 20636 defining “Compensation Earnable” and the California Code of Regulations (CCR) Section 570.5.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The Homeless Outreach Coordinator, Bargaining Unit: Management, Salary Range: 532, ($7012.91 - $8,524.73/monthly); and the Homeless Outreach Specialist, Bargaining Unit: General, Salary Range: 464, ($5126.92 - $6,231.99/monthly), are hereby approved.

SECTION 2. The compensation updates of the Police Records Manager, Middle Management Salary Range ($8,406.85 - $10,459.50/monthly), and the Police Dispatch Manager, Middle Management Salary Range ($8,406.85 - $10,459.50/monthly), are hereby approved.

SECTION 3. The Veterinarian – Per Diem, Not Represented, Salary ($187.50/hourly), is hereby approved.

Packet Page 000545
Resolution No. 2025-012
Resolution 2025-012
January 15, 2025

Page 2 of 3 ends

SECTION 4. The reclassification of two (2) vacant Economic Development Managers, Management Range 560 ($8,064.17 – $9,801.83/Monthly) to Senior Economic Development Manager, Management Salary Range 600 ($9,845.21 – $11,966.66/monthly), and Economic Development Specialist, Confidential Unit Range 500, ($5,978.32 – $7,266.54) is hereby approved.

SECTION 5. The City-wide salary schedule for all City of San Bernardino’s classifications attached hereto and incorporated herein as Exhibit “A”, is hereby approved.

SECTION 6. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 7. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 8. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2025.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000546
Resolution No. 2025-012
Resolution 2025-012
January 15, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-012, adopted at a regular meeting held on the ___ day of _______ 2025 by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
REYNOSO _____ _____ _______ _______
CALVIN _____ _____ _______ _______
ALEXANDER _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2024.

Genoveva Rocha, CMC, City Clerk
Packet Page 000547
City of San Bernardino Salary Schedule
Effective 1.16.25
CLASS
CODE

CLASSIFICATION TITLE UNIT
SALARY
RANGE
BOTTOM
STEP

TOP STEP

MONTHLY/
HOURLY
30011 ACCOUNTANT I (FLEX) GEN 465 $5,152.04 $6,262.81 MONTHLY 30012 ACCOUNTANT II GEN 485 $5,693.15 $6,920.37 MONTHLY 10012 ACCOUNTANT II - PAYROLL CONF 485 $5,547.80 $6,743.69 MONTHLY 20013 ACCOUNTANT III MID MGT 520 $6,773.01 $8,233.00 MONTHLY 10860 ACCOUNTING DIVISION MANAGER (U) MGT 608 $10,245.69 $12,453.91 MONTHLY 30017 ACCOUNTING TECHNICIAN I (FLEX) GEN 399 $3,707.91 $4,505.89 MONTHLY 33017 ACCOUNTING TECHNICIAN I (FLEX) - POLICE PD GEN 399 $3,707.91 $4,505.89 MONTHLY 30018 ACCOUNTING TECHNICIAN II GEN 419 $4,096.06 $4,978.51 MONTHLY 33018 ACCOUNTING TECHNICIAN II - POLICE PD GEN 419 $4,096.06 $4,978.51 MONTHLY 30758 ACCOUNTING TECHNICIAN III GEN 437 $4,480.78 $5,446.57 MONTHLY 10508 ADMINISTRATIVE ANALYST I FLEX (U) CONF 496 $5,860.40 $7,123.04 MONTHLY 10510 ADMINISTRATIVE ANALYST II (U) CONF 526 $6,805.99 $8,273.31 MONTHLY 33603 ADMINISTRATIVE ASSISTANT GEN 400 $3,726.18 $4,528.72 MONTHLY 33709 ADMINISTRATIVE ASSISTANT - POLICE PD GEN 400 $3,726.18 $4,528.72 MONTHLY 33165 ADMINISTRATIVE ASSISTANT TO CITY COUNCIL (U) CONF 464 $4,996.03 $6,072.88 MONTHLY 33707 ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER (U) CONF 410 $3,816.83 $4,638.93 MONTHLY 33166 ADMINISTRATIVE ASSISTANT TO THE MAYOR I (U) CONF 410 $3,816.83 $4,638.93 MONTHLY 10093 ADMINISTRATIVE ASSISTANT TO THE MAYOR II (U) CONF 430 $4,217.31 $5,125.07 MONTHLY 10534 ADMINISTRATIVE CLAIMS SPECIALIST CONF 420 $4,011.51 $4,875.88 MONTHLY 20457 ADMINISTRATIVE SERVICES SUPERVISOR MID MGT 484 $5,659.76 $6,879.09 MONTHLY 10979 ADMINISTRATIVE SUPERVISOR AND EXECUTIVE ASSISTANT TO THE CITY MANAGER (U) MGT 535 $7,118.59 $8,652.66 MONTHLY 30140 ANIMAL CONTROL OFFICER I (FLEX) GEN 411 $3,936.23 $4,784.44 MONTHLY 30141 ANIMAL CONTROL OFFICER II GEN 424 $4,199.94 $5,105.23 MONTHLY 30092 ANIMAL LICENSE INSPECTOR GEN 370 $3,207.89 $3,899.70 MONTHLY 20320 ANIMAL SERVICES MANAGER MID MGT 526 $6,978.32 $8,482.80 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
1 Packet Page 000548
City of San Bernardino Salary Schedule
Effective 1.16.25
30130 ANIMAL SERVICES REPRESENTATIVE GEN 370 $3,207.89 $3,899.70 MONTHLY 20319 ANIMAL SERVICES SUPERVISOR MID MGT 478 $5,493.23 $6,677.20 MONTHLY 30119 ANIMAL SHELTER ATTENDANT GEN 370 $3,207.89 $3,899.70 MONTHLY 00300 APPRENTICE (PT) NA 381 $17.13 $20.82 HOURLY
20620 AQUATICS SUPERVISOR MID MGT 468 $5,225.19 $6,352.12 MONTHLY 30400 ARBORIST GEN 452 $4,828.96 $5,870.10 MONTHLY
30894 ASSESSMENT DISTRICT/REAL PROP SPECIALIST GEN 500 $6,134.95 $7,456.92 MONTHLY 10492 ASSISTANT BUILDING OFFICIAL MGT 583 $9,044.25 $10,993.26 MONTHLY 30271 ASSISTANT BUYER GEN 430 $4,327.80 $5,259.35 MONTHLY 50141 ASSISTANT CHIEF OF POLICE PMA P6 $24,632.73 $24,632.73 MONTHLY 10644 ASSISTANT CITY MANAGER (U) EXEC 705 $16,621.16 $20,201.04 MONTHLY 30312 ASSISTANT LITERACY PROGRAM COORDINATOR GEN 365 $3,129.12 $3,803.81 MONTHLY 30168 ASSISTANT PLANNER (FLEX) GEN 502 $6,196.60 $7,532.27 MONTHLY 10216 ASSISTANT TO THE CITY MANAGER (U) MGT 580 $8,910.75 $10,830.84 MONTHLY 10104 ASSISTANT TO THE MAYOR I (U) MGT 430 $4,217.31 $5,125.07 MONTHLY 10105 ASSISTANT TO THE MAYOR II (U) MGT 480 $5,410.97 $6,576.82 MONTHLY 10106 ASSISTANT TO THE MAYOR III (U) MGT 530 $6,943.93 $8,440.18 MONTHLY 10107 ASSISTANT TO THE MAYOR IV (U) MGT 580 $8,910.75 $10,830.84 MONTHLY 20169 ASSOCIATE PLANNER MID MGT 530 $7,119.76 $8,653.89 MONTHLY 10042 AUDITOR I CONF 515 $6,443.33 $7,831.67 MONTHLY
10043 AUDITOR II CONF 537 $7,189.79 $8,739.43 MONTHLY
00194 BACKGROUND INVESTIGATOR (PT) NA 493 $29.94 $36.39 HOURLY 10060 BUDGET DIVISION MANAGER (U) MGT 608 $10,245.69 $12,453.91 MONTHLY 10062 BUDGET OFFICER MGT 581 $8,955.25 $10,884.24 MONTHLY 20250 BUILDING INSPECTION SUPERVISOR MID MGT 542 $7,558.90 $9,187.70 MONTHLY 30072 BUILDING INSPECTOR I (FLEX) GEN 460 $5,025.32 $6,108.70 MONTHLY 30073 BUILDING INSPECTOR II GEN 487 $5,750.23 $6,988.87 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
2 Packet Page 000549
City of San Bernardino Salary Schedule
Effective 1.16.25
30074 BUILDING INSPECTOR III GEN 511 $6,480.86 $7,878.17 MONTHLY 10500 BUILDING OFFICIAL (U) MGT 613 $10,504.90 $12,767.63 MONTHLY 30502 BUSINESS REGISTRATION INSPECTOR GEN 459 $5,000.20 $6,077.87 MONTHLY 20263 BUSINESS REGISTRATION MANAGER MID MGT 530 $7,119.76 $8,653.89 MONTHLY 30650 BUSINESS REGISTRATION REPRESENTATIVE I GEN 419 $4,096.06 $4,978.51 MONTHLY 30651 BUSINESS REGISTRATION REPRESENTATIVE II GEN 429 $4,306.11 $5,233.09 MONTHLY 20271 BUYER MID MGT 460 $5,021.01 $6,103.46 MONTHLY
10870 CAPITAL IMPROVEMENT PROJECT MANAGER MGT 591 $9,412.47 $11,441.58 MONTHLY 30292 CEMETERY CARETAKER GEN 395 $3,633.71 $4,416.85 MONTHLY 10398 CHIEF DEPUTY CITY CLERK (U) MGT 565 $8,267.75 $10,049.90 MONTHLY 50280 CHIEF OF POLICE EXEC NA $29,336.84 $29,336.84 MONTHLY 10399 CITY CLERK (U) NA 636 $10,590.00 $12,873.00 MONTHLY 00601 CITY COUNCIL NA NA $3,125.00 $3,125.00 MONTHLY
10370 CITY MANAGER (U) MGT NA $27,814.58 $27,814.58 MONTHLY 10801 CITY PLANNER (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10495 CIVIL ENGINEERING DIVISION MANAGER (U) MGT 620 $10,877.57 $13,221.51 MONTHLY 10273 CODE ENFORCEMENT DIVISION MANAGER (U) MGT 563 $8,185.43 $9,949.78 MONTHLY 30450 CODE ENFORCEMENT OFFICER I (FLEX) GEN 441 $4,570.96 $5,556.16 MONTHLY 30455 CODE ENFORCEMENT OFFICER II GEN 472 $5,335.83 $6,485.42 MONTHLY 10135 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COORDINATOR CONF 482 $5,465.48 $6,643.57 MONTHLY 30135 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)/HOUSING PROGRAM ASSISTANT GEN 420 $4,116.61 $5,003.63 MONTHLY 30890 COMMUNITY DEVELOPMENT TECHNICIAN GEN 446 $4,686.26 $5,696.58 MONTHLY 30120 COMMUNITY INTERVENTION PROGRAM COORDINATOR GEN 438 $4,503.61 $5,473.97 MONTHLY 10100 COMMUNITY INTERVENTION PROGRAM MANAGER (U) MGT 600 $9,845.21 $11,966.66 MONTHLY 30754 COMMUNITY POLICING SPECIALIST GEN 470 $5,282.18 $6,421.49 MONTHLY 20923 COMMUNITY RECREATION MANAGER MID MGT 556 $8,105.25 $9,851.54 MONTHLY 30821 COMMUNITY RECREATION PROGRAM COORDINATOR GEN 388 $3,509.27 $4,266.15 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
3 Packet Page 000550
City of San Bernardino Salary Schedule
Effective 1.16.25
20925 COMMUNITY RECREATION PROGRAM SUPERVISOR MID MGT 488 $5,773.82 $7,018.24 MONTHLY 20504 COMMUNITY SERVICES CENTER SUPERVISOR MID MGT 458 $4,971.97 $6,043.01 MONTHLY 33758 COMMUNITY SERVICES OFFICER PD GEN 427 $4,262.73 $5,181.72 MONTHLY 20781 COMMUNITY SERVICES OFFICER SUPERVISOR MID MGT 480 $5,547.98 $6,743.35 MONTHLY 30990 COMMUNITY SERVICES PROGRAM COORDINATOR GEN 438 $4,503.61 $5,473.97 MONTHLY 20424 CONSTRUCTION MANAGER MID MGT 585 $9,366.78 $11,384.54 MONTHLY 10072 COUNCIL ADMINISTRATIVE SUPERVISOR (U) CONF 506 $6,160.77 $7,487.92 MONTHLY 30604 CRIME ANALYSIS SUPPORT ASSISTANT GEN 400 $3,726.18 $4,528.72 MONTHLY 33603 CRIME ANALYST PD GEN 493 $5,924.90 $7,201.21 MONTHLY 00605 CRIME DATA TECHNICIAN (PT) NA 368 $16.05 $19.51 MONTHLY 20600 CRIME FREE PROGRAM COORDINATOR MID MGT 490 $5,832.00 $7,088.96 MONTHLY 33602 CRIMINAL INVESTIGATION OFFICER PD GEN 493 $5,924.90 $7,201.21 MONTHLY 00054 CUSTODIAL AIDE (PT) NA 368 $16.05 $19.51 HOURLY
20616 CUSTODIAL SUPERVISOR MID MGT 477 $5,465.86 $6,642.98 MONTHLY 30621 CUSTODIAN GEN 368 $3,175.93 $3,860.89 MONTHLY
30222 CUSTOMER SERVICE REPRESENTATIVE GEN 386 $3,475.03 $4,223.92 MONTHLY 30226 CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL) GEN 396 $3,651.97 $4,439.68 MONTHLY 30227 CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL) (U) GEN 396 $3,651.97 $4,439.68 MONTHLY 30224 CUSTOMER SERVICE REPRESENTATIVE (U) GEN 386 $3,475.03 $4,223.92 MONTHLY 30100 DATA ANALYST GEN 444 $4,640.60 $5,640.64 MONTHLY
10650 DEPUTY CITY CLERK I (U) CONF 490 $5,687.97 $6,913.90 MONTHLY 10654 DEPUTY CITY CLERK II (U) MGT 530 $6,943.93 $8,440.18 MONTHLY 9372 DEPUTY CITY MANAGER (U) EXECUTIVE 700 $16,211.78 $19,704.88 MONTHLY 10675 DEPUTY DIRECTOR OF ANIMAL SERVICES (U) MGT 619 $10,823.06 $13,155.87 MONTHLY 10124 DEPUTY DIRECTOR OF ECONOMIC DEVELOPMENT (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10066 DEPUTY DIRECTOR OF FINANCE & MANAGEMENT SERVICES (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10720 DEPUTY DIRECTOR OF HOUSING AND HOMELESSNESS (U) MGT 629 $11,377.06 $13,828.91 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
4 Packet Page 000551
City of San Bernardino Salary Schedule
Effective 1.16.25
10610 DEPUTY DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10638 DEPUTY DIRECTOR OF INFORMATION TECHNOLOGY (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10830 DEPUTY DIRECTOR OF OPERATIONS (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10732 DEPUTY DIRECTOR OF PARKS/REC/COMM SVCS (U) MGT 629 $11,377.06 $13,828.91 MONTHLY 10803 DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (U) MGT 678 $14,526.41 $17,656.86 MONTHLY 10802 DEPUTY DIRECTOR/CITY PLANNER (U) MGT 662 $13,412.85 $16,303.00 MONTHLY 10400 DEPUTY LIBRARY DIRECTOR (U) MGT 575 $8,690.48 $10,563.86 MONTHLY 40466 DETECTIVE/CORPORAL POA P2 $8,983.07 $11,780.88 MONTHLY 10685 DIRECTOR OF ANIMAL SERVICES (U) EXECUTIVE 630 $11,433.79 $13,897.88 MONTHLY 09526 DIRECTOR OF COMMUNITY DEVELOPMENT AND HOUSING (U) EXECUTIVE 662 $13,412.85 $16,303.00 MONTHLY 09527 DIRECTOR OF ECONOMIC DEVELOPMENT (U) EXECUTIVE 662 $13,412.85 $16,303.00 MONTHLY 09710 DIRECTOR OF FINANCE & MANAGEMENT SERVICES (U) EXECUTIVE 692 $15,577.68 $18,933.95 MONTHLY 09665 DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT (U) EXECUTIVE 660 $13,279.35 $16,140.58 MONTHLY 10625 DIRECTOR OF INFORMATION TECHNOLOGY (U) EXECUTIVE 660 $13,279.35 $16,140.58 MONTHLY 10731 DIRECTOR OF PARKS/REC/COMMUNITY SERVICES (U) EXECUTIVE 662 $13,412.85 $16,303.00 MONTHLY 09753 DIRECTOR OF PUBLIC WORKS, OPERATIONS AND MAINTENANCE (U) EXECUTIVE 692 $15,577.68 $18,933.95 MONTHLY 20200 DISADVANTAGED BUSINESS ENTERPRISE (DBE) SPECIALIST MID MGT 560 $8,268.36 $10,050.01 MONTHLY 10140 DIVERSITY, EQUITY & INCLUSION OFFICER (U) MGT 590 $9,365.74 $11,384.85 MONTHLY 10125 ECONOMIC DEVELOPMENT DIVISION MANAGER (U) MGT 600 $9,845.21 $11,966.66 MONTHLY 10119 ECONOMIC DEVELOPMENT MANAGER (U) MGT 560 $8,064.17 $9,801.83 MONTHLY 10127 ECONOMIC DEVELOPMENT PROJECT MANAGER MGT 560 $8,064.17 $9,801.83 MONTHLY 10120 ECONOMIC DEVELOPMENT SPECIALIST CONF 500 $5,978.32 $7,266.54 MONTHLY 30831 ELECTRICIAN I (FLEX) GEN 445 $4,663.43 $5,668.04 MONTHLY 30841 ELECTRICIAN II GEN 465 $5,152.04 $6,262.81 MONTHLY 10367 EMERGENCY OPERATIONS MANAGER MGT 565 $8,267.75 $10,049.90 MONTHLY 30432 ENGINEERING ASSISTANT I (FLEX) GEN 450 $4,781.02 $5,811.88 MONTHLY 30434 ENGINEERING ASSISTANT II GEN 475 $5,415.74 $6,583.60 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
5 Packet Page 000552
City of San Bernardino Salary Schedule
Effective 1.16.25
30436 ENGINEERING ASSISTANT III GEN 511 $6,480.86 $7,878.17 MONTHLY 20441 ENGINEERING ASSOCIATE MID MGT 532 $7,190.48 $8,740.58 MONTHLY 10180 ENGINEERING PROJECT MANAGER MGT 590 $9,365.74 $11,384.85 MONTHLY 30445 ENGINEERING TECHNICIAN GEN 446 $4,686.26 $5,696.58 MONTHLY 10200 ENTERPRISE RESOURCE PLANNING (ERP) PROJECT MANAGER MGT 532 $7,012.91 $8,524.73 MONTHLY 30420 ENVIRONMENTAL PROGRAMS COORDINATOR GEN 464 $5,126.92 $6,231.99 MONTHLY 20444 ENVIRONMENTAL PROJECT MANAGER MID MGT 560 $8,268.36 $10,050.01 MONTHLY 20024 EQUIPMENT MAINTENANCE MANAGER MID MGT 551 $7,905.64 $9,609.73 MONTHLY 20025 EQUIPMENT MAINTENANCE SUPERVISOR MID MGT 523 $6,875.66 $8,357.33 MONTHLY 30921 EQUIPMENT MECHANIC I (FLEX) GEN 431 $4,348.35 $5,285.60 MONTHLY 30902 EQUIPMENT MECHANIC II GEN 450 $4,781.02 $5,811.88 MONTHLY 30943 EQUIPMENT SERVICE WORKER GEN 408 $3,878.01 $4,713.66 MONTHLY 30707 EXECUTIVE ASSISTANT GEN 430 $4,327.80 $5,259.35 MONTHLY 33707 EXECUTIVE ASSISTANT - POLICE PD GEN 430 $4,327.80 $5,259.35 MONTHLY 10707 EXECUTIVE ASSISTANT (U) CONF 430 $4,217.31 $5,125.07 MONTHLY 10982 EXECUTIVE ASSISTANT TO DIRECTOR (U) CONF 464 $4,996.03 $6,072.88 MONTHLY 10978 EXECUTIVE ASSISTANT TO MAYOR (U) CONF 502 $6,038.40 $7,339.97 MONTHLY 10976 EXECUTIVE ASSISTANT TO THE CITY MANAGER (U) CONF 502 $6,038.40 $7,339.97 MONTHLY 10951 EXECUTIVE STAFF ASSISTANT TO CITY COUNCIL (U) MGT 550 $7,671.48 $9,325.70 MONTHLY 00083 EXTRA RELIEF HEAVY LABORER (PT) NA 368 $16.05 $19.51 HOURLY 10939 FACILITIES & FLEET MAINTENANCE DIVISION MANAGER (U) MGT 591 $9,412.47 $11,441.58 MONTHLY 30623 FACILITIES MAINTENANCE MECHANIC GEN 420 $4,116.61 $5,003.63 MONTHLY 20092 FACILITIES MAINTENANCE SUPERVISOR MID MGT 515 $6,606.48 $8,029.97 MONTHLY 10512 FINANCIAL ANALYST MGT 532 $7,012.91 $8,524.73 MONTHLY 30506 FLEET PARTS STOREKEEPER GEN 398 $3,688.51 $4,484.20 MONTHLY 30944 FLEET PARTS TECHNICIAN GEN 438 $4,503.61 $5,473.97 MONTHLY 00259 FOOD SERVICE PROGRAM SPECIALIST (PT) NA 368 $16.05 $19.51 HOURLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
6 Packet Page 000553
City of San Bernardino Salary Schedule
Effective 1.16.25
20060 FOOD SERVICE SUPERVISOR MID MGT 478 $5,493.23 $6,677.20 MONTHLY 33165 FORENSICS SPECIALIST I (FLEX) PD GEN 448 $4,734.21 $5,753.66 MONTHLY 33166 FORENSICS SPECIALIST II PD GEN 478 $5,497.94 $6,682.92 MONTHLY 20160 FORENSICS SUPERVISOR MID MGT 543 $7,596.54 $9,233.33 MONTHLY 20490 FORESTRY SUPERVISOR MID MGT 542 $7,558.90 $9,187.70 MONTHLY 10624 GIS ADMINISTRATOR CONF 580 $8,910.75 $10,830.84 MONTHLY 10623 GIS ANALYST CONF 483 $5,492.18 $6,675.83 MONTHLY
10730 GRANT DIVISION MANAGER (U) MGT 601 $9,894.16 $12,026.73 MONTHLY 10778 GRANT WRITER CONF 506 $6,160.77 $7,487.92 MONTHLY 30133 GRANTS ANALYST GEN 476 $5,443.14 $6,616.71 MONTHLY 30136 GRANTS ASSISTANT GEN 390 $3,544.66 $4,308.39 MONTHLY 20100 GRANTS MANAGER (U) MID MGT 506 $6,316.76 $7,677.52 MONTHLY 30098 GROUNDWORKER ARBORIST GEN 392 $3,580.05 $4,351.77 MONTHLY 30516 HAZMAT TECHNICIAN GEN 452 $4,828.96 $5,870.10 MONTHLY PENDING HOMELESS OUTREACH COORDINATOR MGT 532 $7,012.91 $8,524.73 MONTHLY PENDING HOMELESS OUTREACH SPECIALIST GEN 464 $5,126.92 $6,231.99 MONTHLY 30699 HOMELESS SERVICES ASSISTANT GEN 420 $4,116.61 $5,003.63 MONTHLY 10700 HOMELESS SERVICES COORDINATOR MGT 556 $7,905.09 $9,608.26 MONTHLY 10699 HOMELESS SOLUTIONS MANAGER (U) MGT 601 $9,894.16 $12,026.73 MONTHLY 10121 HOUSING COMPLIANCE SPECIALIST MGT 500 $5,978.32 $7,266.54 MONTHLY 10129 HOUSING DIVISION MANAGER (U) MGT 601 $9,894.16 $12,026.73 MONTHLY 10657 HUMAN RESOURCES ANALYST CONF 518 $6,540.11 $7,949.59 MONTHLY 10683 HUMAN RESOURCES ANALYST I CONF 500 $5,978.32 $7,266.54 MONTHLY 10684 HUMAN RESOURCES ANALYST II CONF 518 $6,540.11 $7,949.59 MONTHLY 10682 HUMAN RESOURCES ANALYST TRAINEE CONF 476 $5,304.18 $6,447.78 MONTHLY 10672 HUMAN RESOURCES DIVISION MANAGER (U) MGT 590 $9,365.74 $11,384.85 MONTHLY 10673 HUMAN RESOURCES GENERALIST CONF 490 $5,687.97 $6,913.90 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
7 Packet Page 000554
City of San Bernardino Salary Schedule
Effective 1.16.25
30207 HUMAN RESOURCES TECHNICIAN GEN 418 $4,075.51 $4,954.54 MONTHLY 30101 HVAC MECHANIC GEN 460 $5,025.32 $6,108.70 MONTHLY 10627 INFORMATION TECHNOLOGY ANALYST I (FLEX) CONF 498 $5,919.36 $7,195.35 MONTHLY 10626 INFORMATION TECHNOLOGY ANALYST II CONF 520 $6,605.75 $8,029.69 MONTHLY 10637 INFORMATION TECHNOLOGY MANAGER MGT 599 $9,796.26 $11,906.59 MONTHLY 10631 INFORMATION TECHNOLOGY OPERATIONS SUPERVISOR CONF 530 $6,943.93 $8,440.18 MONTHLY 10388 INFORMATION TECHNOLOGY TECHNICIAN I (FLEX) CONF 430 $4,217.31 $5,125.07 MONTHLY 10159 LAND DEVELOPMENT ENGINEER MGT 590 $9,365.74 $11,384.85 MONTHLY 30638 LANDSCAPE & IRRIGATION INSPECTOR I (FLEX) GEN 447 $4,710.24 $5,725.12 MONTHLY 30639 LANDSCAPE & IRRIGATION INSPECTOR II GEN 467 $5,204.55 $6,325.60 MONTHLY 00308 LAW ENFORCEMENT TRAINEE NA NA $34.77 $34.77 HOURLY 30113 LEAD ANIMAL CONTROL OFFICER GEN 437 $4,480.78 $5,446.57 MONTHLY 30080 LEAD BUILDING INSPECTOR GEN 526 $6,984.30 $8,490.07 MONTHLY 30463 LEAD CODE ENFORCEMENT OFFICER GEN 498 $6,074.45 $7,383.86 MONTHLY 30311 LEAD CUSTODIAN GEN 397 $3,670.24 $4,461.37 MONTHLY 30932 LEAD EQUIPMENT MECHANIC GEN 470 $5,282.18 $6,421.49 MONTHLY 20170 LEAD FORENSICS SPECIALIST MID MGT 516 $6,639.56 $8,069.89 MONTHLY 30490 LEAD MAINTENANCE WORKER GEN 452 $4,828.96 $5,870.10 MONTHLY 30593 LEAD PARKS CONSTRUCTION AND MAINTENANCE WORKER GEN 471 $5,309.58 $6,453.46 MONTHLY 10319 LEGAL ADMINISTRATIVE ASSISTANT (U) CONF 497 $5,889.33 $7,158.64 MONTHLY 10233 LEGISLATIVE & GOVERNMENTAL AFFAIRS MANAGER (U) MGT 593 $9,507.03 $11,556.16 MONTHLY 30335 LIBRARIAN I (FLEX) GEN 450 $4,781.02 $5,811.88 MONTHLY 30366 LIBRARIAN II GEN 479 $5,525.34 $6,716.03 MONTHLY
30341 LIBRARY ASSISTANT GEN 370 $3,207.89 $3,899.70 MONTHLY 20388 LIBRARY CIRCULATION SUPERVISOR MID MGT 460 $5,021.01 $6,103.46 MONTHLY 10401 LIBRARY DIRECTOR (U) EXECUTIVE 635 $11,723.03 $14,248.30 MONTHLY 20385 LIBRARY NETWORK ADMINISTRATOR MID MGT 492 $5,890.17 $7,159.68 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
8 Packet Page 000555
City of San Bernardino Salary Schedule
Effective 1.16.25
30380 LIBRARY NETWORK TECHNICIAN GEN 422 $4,157.70 $5,053.86 MONTHLY 00361 LIBRARY PAGE (PT) NA 368 $16.05 $19.51 HOURLY
20387 LIBRARY PROGRAM COORDINATOR MID MGT 450 $4,776.92 $5,806.90 MONTHLY 30391 LIBRARY TECHNICIAN I (FLEX) GEN 380 $3,372.28 $4,099.48 MONTHLY 30392 LIBRARY TECHNICIAN II GEN 402 $3,762.71 $4,574.39 MONTHLY 00133 LIFEGUARD (PT) NA 377 $16.79 $20.41 HOURLY
30215 LITERACY PROGRAM COORDINATOR GEN 470 $5,282.18 $6,421.49 MONTHLY 20484 MAINTENANCE SUPERVISOR MID MGT 522 $6,841.45 $8,315.13 MONTHLY 30486 MAINTENANCE WORKER I (FLEX) GEN 393 $3,598.32 $4,373.47 MONTHLY 30487 MAINTENANCE WORKER II GEN 415 $4,015.00 $4,880.34 MONTHLY 30488 MAINTENANCE WORKER III GEN 425 $4,220.49 $5,130.35 MONTHLY 10530 MANAGEMENT ANALYST I (FLEX) MGT 476 $5,304.18 $6,447.78 MONTHLY 10531 MANAGEMENT ANALYST I (FLEX)(U) MGT 476 $5,304.18 $6,447.78 MONTHLY 10532 MANAGEMENT ANALYST II MGT 506 $6,160.77 $7,487.92 MONTHLY 10533 MANAGEMENT ANALYST II (U) MGT 506 $6,160.77 $7,487.92 MONTHLY 10516 MARKETING & MEDIA SPECIALIST CONF 476 $5,304.18 $6,447.78 MONTHLY 33515 MARKETING & PUBLIC RELATIONS SPECIALIST PD GEN 461 $5,050.43 $6,139.52 MONTHLY 00502 MAYOR NA NA $4,166.67 $4,166.67 MONTHLY
10503 MAYOR'S CHIEF OF STAFF (U) MGT 580 $8,910.75 $10,830.84 MONTHLY 10190 NEIGHBORHOOD & CUSTOMER SERVICE MANAGER (U) MGT 561 $8,104.22 $9,850.77 MONTHLY 10528 NETWORK SYSTEMS ADMINISTRATOR CONF 566 $8,308.91 $10,099.96 MONTHLY 30425 NPDES INSPECTOR I (FLEX) GEN 461 $5,050.43 $6,139.52 MONTHLY 30426 NPDES INSPECTOR II GEN 485 $5,693.15 $6,920.37 MONTHLY 20555 NPDES MANAGER MID MGT 525 $6,944.10 $8,440.60 MONTHLY 10122 OMBUDSPERSON CONF 518 $6,540.11 $7,949.59 MONTHLY 10868 OPERATIONS & MAINTENANCE DIVISION MANAGER (U) MGT 591 $9,412.47 $11,441.58 MONTHLY 30178 PARK RANGER PD GEN 397 $3,670.24 $4,461.37 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
9 Packet Page 000556
City of San Bernardino Salary Schedule
Effective 1.16.25
20178 PARK RANGER SUPERVISOR MID MGT 480 $5,547.98 $6,743.35 MONTHLY 33581 PARKING ENFORCEMENT OFFICER PD GEN 380 $3,372.28 $4,099.48 MONTHLY 20603 PARKS AND LANDSCAPE MAINTENANCE SUPERVISOR MID MGT 534 $7,262.33 $8,828.41 MONTHLY 30611 PARKS MAINTENANCE WORKER I (FLEX) GEN 390 $3,544.66 $4,308.39 MONTHLY 30622 PARKS MAINTENANCE WORKER II GEN 421 $4,137.15 $5,028.74 MONTHLY 10064 PAYROLL SUPERVISOR MGT 521 $6,639.12 $8,069.74 MONTHLY 10068 PAYROLL TECHNICIAN CONF 430 $4,217.31 $5,125.07 MONTHLY 20400 PERMIT SERVICES SUPERVISOR MID MGT 494 $5,949.48 $7,231.54 MONTHLY 30691 PLANNING AIDE GEN 456 $4,926.00 $5,987.69 MONTHLY 10713 PLANNING DIVISION MANAGER (U) MGT 594 $9,554.86 $11,614.01 MONTHLY 30680 PLANS EXAMINER I (FLEX) GEN 499 $6,105.27 $7,420.39 MONTHLY 30682 PLANS EXAMINER II GEN 534 $7,268.56 $8,835.98 MONTHLY 30481 PLUMBER GEN 450 $4,781.02 $5,811.88 MONTHLY
00192 POLICE CADET (PT) NA 368 $16.05 $19.51 HOURLY
00520 POLICE CALL TAKER (PT) NA 396 $19.85 $24.14 HOURLY 50283 POLICE CAPTAIN PMA P5 $20,120.63 $20,120.63 MONTHLY 20775 POLICE DISPATCH MANAGER MID MGT 528 $7,049.04 $8,568.35 MONTHLY 20772 POLICE DISPATCH SUPERVISOR MID MGT 498 $6,069.24 $7,377.54 MONTHLY 32767 POLICE DISPATCHER I (FLEX) PDA 425 $4,270.80 $5,191.49 MONTHLY 32768 POLICE DISPATCHER II PDA 456 $4,984.71 $6,059.05 MONTHLY 33848 POLICE FLEET MAINTENANCE EXPEDITOR PD GEN 398 $3,688.51 $4,484.20 MONTHLY 50402 POLICE LIEUTENANT PMA P4 $17,096.33 $17,096.33 MONTHLY 40751 POLICE OFFICER POA P1 $7,736.00 $10,331.35 MONTHLY 33218 POLICE PERSONNEL AND TRAINING TECHNICIAN PD GEN 457 $4,951.11 $6,018.51 MONTHLY 20761 POLICE RECORDS MANAGER MID MGT 528 $7,049.04 $8,568.35 MONTHLY 20765 POLICE RECORDS SUPERVISOR MID MGT 464 $5,122.53 $6,226.65 MONTHLY 33219 POLICE RECORDS TECHNICIAN I (FLEX) PD GEN 369 $3,191.91 $3,880.29 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
10 Packet Page 000557
City of San Bernardino Salary Schedule
Effective 1.16.25
33220 POLICE RECORDS TECHNICIAN II PD GEN 390 $3,544.66 $4,308.39 MONTHLY 40332 POLICE SERGEANT POA P3 $10,165.61 $13,312.72 MONTHLY 30585 POOL MAINTENANCE COORDINATOR GEN 421 $4,137.15 $5,028.74 MONTHLY 00331 POOL MANAGER I (PT) NA 421 $20.91 $25.41 HOURLY
00333 POOL MANAGER II (PT) NA 443 $23.33 $28.36 HOURLY
20019 PRINCIPAL ACCOUNTANT MID MGT 550 $7,865.72 $9,561.83 MONTHLY 10182 PRINCIPAL CIVIL ENGINEER MGT 600 $9,845.21 $11,966.66 MONTHLY 10243 PRINCIPAL PLANNER MGT 613 $10,504.90 $12,767.63 MONTHLY 20864 PROCUREMENT CONTRACT SPECIALIST MID MGT 520 $6,773.01 $8,233.00 MONTHLY 00360 PROGRAMMING/TRAFFIC ASSISTANT NA 400 $18.83 $22.89 HOURLY 10132 PROJECT MANAGER OF COMMUNITY DEVELOPMENT PROGRAMS (U) MGT 550 $7,671.48 $9,325.70 MONTHLY 10639 PROJECT MANAGER/COMMUNITY SERVICES MGT 550 $7,671.48 $9,325.70 MONTHLY 20949 PROPERTY AND EVIDENCE SUPERVISOR MID MGT 494 $5,949.48 $7,231.54 MONTHLY 33947 PROPERTY AND EVIDENCE TECHNICIAN I (FLEX) PD GEN 411 $3,936.23 $4,784.44 MONTHLY 33948 PROPERTY AND EVIDENCE TECHNICIAN II PD GEN 472 $5,335.83 $6,485.42 MONTHLY 10212 PUBLIC INFORMATION OFFICER (U) MGT 593 $9,507.03 $11,556.16 MONTHLY 30580 PUBLIC WORKS INSPECTOR I (FLEX) GEN 476 $5,443.14 $6,616.71 MONTHLY 30583 PUBLIC WORKS INSPECTOR II GEN 499 $6,105.27 $7,420.39 MONTHLY 30584 PUBLIC WORKS INSPECTOR III GEN 529 $7,090.47 $8,617.93 MONTHLY 10900 PUBLIC WORKS SAFETY AND TRAINING OFFICER MGT 510 $6,284.25 $7,639.22 MONTHLY 10863 PURCHASING DIVISION MANAGER (U) MGT 598 $9,747.32 $11,847.63 MONTHLY PENDING RANGEMASTER PD GEN 465 $5,152.04 $6,262.81 MONTHLY 10440 REAL PROPERTY MANAGER MGT 580 $8,910.75 $10,830.84 MONTHLY 10259 RECORDS MANAGEMENT SPECIALIST (U) CONF 460 $4,897.02 $5,952.74 MONTHLY 00222 RECREATION AIDE (PT) NA 368 $16.05 $19.51 HOURLY
00244 RECREATION LEADER (PT) NA 375 $16.62 $20.20 HOURLY 00230 RECREATION SPECIALIST (PT) NA 400 $18.83 $22.89 HOURLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
11 Packet Page 000558
City of San Bernardino Salary Schedule
Effective 1.16.25
00256 RECREATION SUPERVISOR (AQUATICS) (PT) NA 481 $28.20 $34.28 HOURLY 30825 RECREATION THERAPIST GEN 468 $5,229.66 $6,357.56 MONTHLY 30115 REGISTERED VETERINARY TECHNICIAN GEN 450 $4,781.02 $5,811.88 MONTHLY 10690 RISK DIVISION MANAGER (U) MGT 590 $9,365.74 $11,384.85 MONTHLY 10538 SAFETY OFFICER CONF 530 $6,943.93 $8,440.18 MONTHLY 00266 SECURITY OFFICER I (PT) NA 378 $16.88 $20.51 HOURLY 00265 SECURITY OFFICER II (PT) NA 402 $19.02 $23.12 HOURLY 10511 SENIOR ADMINISTRATIVE ANALYST (U) CONF 576 $8,733.87 $10,616.14 MONTHLY 30708 SENIOR ADMINISTRATIVE ASSISTANT GEN 420 $4,116.61 $5,003.63 MONTHLY 30229 SENIOR ANIMAL SERVICES REPRESENTATIVE GEN 390 $3,544.66 $4,308.39 MONTHLY 30410 SENIOR ARBORIST GEN 502 $6,196.60 $7,532.27 MONTHLY 10154 SENIOR CIVIL ENGINEER MGT 581 $8,955.25 $10,884.24 MONTHLY 30228 SENIOR CUSTOMER SERVICE REPRESENTATIVE GEN 435 $4,436.25 $5,392.91 MONTHLY 30230 SENIOR CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL) GEN 445 $4,663.43 $5,668.04 MONTHLY 30232 SENIOR CUSTOMER SERVICE REPRESENTATIVE (BILINGUAL)(U) GEN 445 $4,663.43 $5,668.04 MONTHLY 10222 SENIOR CUSTOMER SERVICE REPRESENTATIVE (U) CONF 435 $4,322.99 $5,255.23 MONTHLY 10632 SENIOR GIS ANALYST CONF 530 $6,943.93 $8,440.18 MONTHLY 10656 SENIOR HUMAN RESOURCES TECHNICIAN CONF 461 $4,921.49 $5,982.77 MONTHLY 10622 SENIOR INFORMATION TECHNOLOGY ANALYST CONF 553 $7,787.17 $9,465.86 MONTHLY 10385 SENIOR INFORMATION TECHNOLOGY TECHNICIAN CONF 488 $5,631.24 $6,844.92 MONTHLY 00283 SENIOR LIFEGUARD (PT) NA 396 $18.46 $22.44 HOURLY 10513 SENIOR MANAGEMENT ANALYST MGT 556 $7,905.09 $9,608.26 MONTHLY 10514 SENIOR MANAGEMENT ANALYST (U) MGT 556 $7,905.09 $9,608.26 MONTHLY 10529 SENIOR NETWORK SYSTEMS ADMINISTRATOR CONF 592 $9,460.30 $11,498.32 MONTHLY 30710 SENIOR OFFICE ASSISTANT GEN 375 $3,288.95 $3,997.88 MONTHLY 33710 SENIOR OFFICE ASSISTANT - POLICE PD GEN 375 $3,288.95 $3,997.88 MONTHLY 10223 SENIOR OFFICE ASSISTANT (U) CONF 375 $3,204.98 $3,895.81 MONTHLY City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
12 Packet Page 000559
City of San Bernardino Salary Schedule
Effective 1.16.25
20243 SENIOR PLANNER MID MGT 567 $8,562.64 $10,407.03 MONTHLY 00294 SENIOR RECREATION LEADER (PT) NA 382 $17.22 $20.93 HOURLY 10300 SHELTER VETERINARIAN MGT 644 $12,260.35 $14,903.54 MONTHLY 30978 SOLID WASTE FIELD INSPECTOR GEN 450 $4,781.02 $5,811.88 MONTHLY 20995 STATION MANAGER MID MGT 490 $5,832.00 $7,088.96 MONTHLY 00019 STUDENT INTERN (PT) NA 368 $16.05 $19.51 HOURLY
10689 SUPERVISING HUMAN RESOURCES ANALYST CONF 559 $8,024.13 $9,752.88 MONTHLY 20336 TECHNOLOGY LIBRARIAN MID MGT 502 $6,191.29 $7,525.82 MONTHLY 10443 TRAFFIC ENGINEER MGT 573 $8,604.83 $10,459.29 MONTHLY 20437 TRAFFIC ENGINEERING ASSOCIATE MID MGT 532 $7,190.48 $8,740.58 MONTHLY 20438 TRAFFIC OPERATIONS AND SYSTEMS ANALYST MID MGT 552 $7,945.57 $9,657.64 MONTHLY 20370 TRAFFIC SIGNAL AND LIGHTING SUPERVISOR MID MGT 533 $7,226.98 $8,783.92 MONTHLY 30447 TRAFFIC SIGNAL TECHNICIAN I (FLEX) GEN 450 $4,781.02 $5,811.88 MONTHLY 30448 TRAFFIC SIGNAL TECHNICIAN II GEN 484 $5,664.61 $6,884.98 MONTHLY 30449 TRAFFIC SIGNAL TECHNICIAN III GEN 513 $6,545.93 $7,956.94 MONTHLY 30667 TREASURY ASSISTANT GEN 399 $3,707.91 $4,505.89 MONTHLY 10740 TREASURY MANAGER MGT 598 $9,747.32 $11,847.63 MONTHLY 20666 TREASURY SUPERVISOR MID MGT 502 $6,191.29 $7,525.82 MONTHLY 30125 VETERINARY ASSISTANT GEN 400 $3,726.18 $4,528.72 MONTHLY 30620 VOLUNTEER COORDINATOR GEN 358 $3,021.81 $3,672.52 MONTHLY 30000 WEED ABATEMENT COORDINATOR GEN 462 $5,075.55 $6,170.34 MONTHLY (U) DENOTES UNCLASSIFIED
* Part-time, seasonal, and temporary filled positions shall be paid the hourly equivalent of the salary listed in the 2024/2025 Salary Schedule and shall be provided only those benefits mandated by applicable Federal, State and/or local laws, rules or regulations.

City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
13 Packet Page 000560
City of San Bernardino Salary Schedule
Effective 1.16.25
REVISION ADOPTED BY MCC 6/19/17 REVISION ADOPTED BY MCC 7/20/22 REVISION ADOPTED BY MCC 6/20/18 REVISION ADOPTED BY MCC 8/17/22 REVISION ADOPTED BY MCC 06/19/19 REVISION ADOPTED BY MCC 9/21/22 REVISION ADOPTED BY MCC 8/21/19 REVISION ADOPTED BY MCC 10/19/22 REVISION ADOPTED BY MCC 1/15/20 REVISION ADOPTED BY MCC 11/2/22 REVISION ADOPTED BY MCC 6/24/20 REVISION ADOPTED BY MCC 11/16/22 REVISION ADOPTED BY MCC 9/2/20 REVISION ADOPTED BY MCC 12/7/22 REVISION ADOPTED BY MCC 12/16/20 REVISION ADOPTED BY MCC 1/18/23 REVISION ADOPTED BY MCC 2/17/21 REVISION ADOPTED BY MCC 6/21/23 REVISION ADOPTED BY MCC 7/21/21 REVISION ADOPTED BY MCC 8/16/23 REVISION ADOPTED BY MCC 6/16/21 REVISION ADOPTED BY MCC 10/4/23 REVISION ADOPTED BY MCC 7/21/21 REVISION ADOPTED BY MCC 10/18/23 REVISION ADOPTED BY MCC 8/4/21 REVISION ADOPTED BY MCC 12/6/23 REVISION ADOPTED BY MCC 9/15/21 REVISION ADOPTED BY MCC 3/6/24 REVISION ADOPTED BY MCC 10/20/21 REVISION ADOPTED BY MCC 4/17/24 REVISION ADOPTED BY MCC 11/3/21 REVISION ADOPTED BY MCC 6/26/24 REVISION ADOPTED BY MCC 2/2/22
REVISION ADOPTED BY MCC 2/16/22
REVISION ADOPTED BY MCC 3/16/22
REVISION ADOPTED BY MCC 4/6/22
REVISION ADOPTED BY MCC 5/18/22
REVISION ADOPTED BY MCC 6/15/22
City of San Bernardino 24/25 Salary Schedule
Version Date: 1.16.25
14 Packet Page 000561

17. Pre-Approval of Mayor’s Reimbursable Travel for FY 2024/2025 - Yale Mayors College & 151st CEO Caucus (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve the Mayor’s reimbursable travel to Yale Mayors College & 151st CEO Caucus for Fiscal Year 2024/25.

Packet Page 000562

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Helen Tran, Mayor
Department: Mayor's Office
Subject: Pre-Approval of Mayor’s Reimbursable Travel for FY 2024/2025 - Yale Mayors College & 151st CEO Caucus
(All Wards)
Recommendation:

Executive Summary:

The Mayor is requesting the approval of travel to attend the Yale Mayors College & 151st CEO Caucus from March 9 – March 11, 2025. The Mayor is requesting a reimbursable estimated cost of $550.00 to be used for airfare to attend the conference, which will be reimbursed by Yale School of Management. There is no fiscal impact to the Mayor’s annual budget for meetings and conferences.

Background
On August 18, 2021, the Mayor and City Council adopted Resolution 2021-212, adopting the Travel Authority and Expense Policy that requires all mayoral and council travel to be preapproved by the Mayor and City Council.

On August 7, 2024, the Mayor and City Council approved travel for elected officials to attend all events sponsored by the following organizations during FY 2024/24:
• California League of Cities (“Cal Cities”)
• National League of Cities (“NLC”)
• Southern California Association of Governments (“SCAG”) • San Bernardino County Transportation Authority (“SBCTA”) • US Conference of Mayors
Packet Page 000563
• International Council of Shopping Centers (“ICSC”)
• International City/County Management Association (“ICMA”) Discussion
The Travel Authority and Expense Policy adopted by the Mayor and City Council requires preapproval by the Mayor and City Council for any travel by an elected official. The Mayor is requesting to attend the Yale Mayors College & 151st CEO Caucus from March 9 – March 11, 2025 in Washington, DC.

Registration Comped
Estimated Airfare $550*
Estimated Hotel Comped
Total Cost $550*
*Prior to reimbursement
2021-2025 Strategic Targets and Goals
This item aligns with Key Target No. 1d: Improved Operational and Financial Capacity - Create a framework for spending decisions.

Fiscal Impact
There is no financial impact to the pre-approval of travel for FY 2024/25. Each Councilmember has an annual budget for meetings and conferences of $6,600 and the Mayor has a budget of $6,600.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve the Mayor’s specified travel for Fiscal Year 2024/25.

Attachments
Attachment 1 – Travel Authority and Expense Policy
Attachment 2 – Yale Mayors College & 151st CEO Caucus Invitation Attachment 3 – Yale Mayors College & 151st CEO Caucus Confirmation Attachment 4 – Estimated Flight Cost
Ward:

All Wards
Synopsis of Previous Council Actions:

August 7, 2024 Mayor and City Council pre-approved travel for elected officials for FY 2024/24.

August 18, 2021 Mayor and City Council adopted Resolution No. 2021-212 approving the revised Travel Authority and Expense Policy retroactive to July 21, 2021.

Packet Page 000564
July 22, 2021 Mayor and City Council adopted Resolution No. 2021-164 approving the Travel Authority and Expense Policy, and
repealing Resolution Nos. 9151 and 89-100.

February 3, 2021 Mayor and City Council provided conceptual support for the development of a comprehensive administrative policy
manual to ensure that City employees and appointed
officials are operating under a clear set of guidelines that govern the City.

April 17, 1989 Mayor and City Council adopted Resolution No. 89-100 amending Resolution No. 9151 and providing for
reimbursement for meals at the rate of forty-five dollars ($45.00) per day and repealing Resolution No. 84-226.

June 18, 1984 Mayor and City Council adopted Resolution No. 84-226 amending Resolution 9151 and providing for reimbursement for meals at the rate of thirty-five dollars ($35.00) per day.

April 29, 1968 Mayor and City Council adopted Resolution No. 9151 establishing a policy for the attendance of City Employees and Elected Officials at conferences or meetings and set forth authorized expenses and allowances for expenses
incurred on official business of the City.

Packet Page 000565
Clean Version

City of San Bernardino
Administrative Policy Manual
Subject: Travel Authority and Expense Policy
Purpose: To set forth the policies governing reimbursement for travel expenses and to establish certain procedures concerning travel authorization, documentation, and accounting for all departments, employees and Elected Officials of the City of San Bernardino. The City has two objectives when paying travel-related expenses: 1) to provide employees sufficient funds to execute business on behalf of the City and 2) to safeguard City funds by paying only reasonable and necessary expenses. This administrative policy outlines what constitutes a reasonable and necessary expense.

Authority: Resolution No. 2024-105__________
Scope: Unless otherwise stipulated herein, this policy applies to all City Employees and Elected Officials. All such employees and officials shall comply with the provisions outlined in this policy. For City Employees, the Director or their designee and for Elected Officials, the Director of Finance & Management Services is ultimately responsible for ensuring that travel expenditures comply with this administrative policy and for the thorough review and approval of all documents necessary for the disbursement of City funds related to employee travel. The purpose of the required documentation is to provide sufficient evidence to anyone who reviews travel transactions that public funds were expended in compliance with this administrative policy.

Exemption from Scope
None.

Policy:

The City of San Bernardino encourages attendance at conferences, seminars, meetings and workshops to enhance an employee’s understanding of his/her duties and responsibilities. The City will reimburse travel expenditures according to the procedures outlined in this policy.

Travel is deemed to be official when such travel of City Employees and Elected Officials are away from the City for the purpose of conducting business of the City, attending Packet Page 000566 1 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
professional meetings, seminars, conferences, training, workshops and other related meetings. This policy is applicable to all travels, regardless of the source of funds used for reimbursement.

Only authorized expenses as set forth in this policy will be reimbursed. Unauthorized expenses incurred on a City credit card will be reimbursed to the City by the Employee of Elected Official.

Definitions
(a) Elected Official - any elected person representing the City in an official capacity that is not considered an employee. City Council, at their discretion, may approve travel for appointed Commissioners. For purposes of compliance with this policy, Commissioner travel will be treated the same as that of Elected Officials.
(b) Travel – any trip taken by a City Employee or Elected Official in the course of performing his/her duties, including trips to conferences, seminars, meetings, workshops and training.
(c) Local Travel - travel within a radius of seventy-five (75) miles from the employee’s regular work site within the State of California, one way, for a one-day session or multiple day sessions.
(d) Out-of-Town Travel – any travel over seventy-five (75) miles from employee’s regular work site within the State of California, that requires subsistence or actual living expenses.
(e) Out-of-State Travel - any travel outside of the state of California within the continental United States.
(f) Out-of-Country Travel - any travel outside of the continental United states. (g) Mileage Allowance – reimbursement paid to a City Employee for the use of his/her personal vehicle during travel or official City business. The reimbursement rate will be the current rate established by the Internal Revenue Service (IRS). (h) GSA Per Diem Rate – herein used to refer to the allowance for meals and incidental expenses established by the U.S. General Services Administration for destinations in the continental United States. The Per Diem allowance rates can be accessed via the internet at www.gsa.gov/perdiem.

Packet Page 000567 2 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
Authorized Expenses
These guidelines are not intended to address every issue, exception, or contingency that may arise in the course of travel or performance of official duties. Accordingly, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City's resources. Any questions regarding the propriety of a particular type of expense should be resolved with the Finance Department or, in the case of Elected Officials, with the City Council, before the expense is incurred.

Elected Officials please also note: Expenses that do not fall within the scope of this policy, and for which payment or reimbursement will be requested, must be approved by the City Council in a public meeting before the expense is incurred. (a) Actual and Necessary Expenses. The City will pay or City Employees and Elected Officials will be reimbursed for the actual and necessary expenses incurred in the performance of the official duties for their position, provided that, except as otherwise articulated in this Policy, reimbursement shall always be at the lesser of the actual cost or the current GSA Per Diem Rates, unless otherwise approved by the City Council in advance or otherwise provided herein. Expenses that the City will pay include transportation, lodging, registration fees, meals, and any other incidental and related expenses if they are for official business and are authorized by this policy.
(b) Authorized Events and Activities. Expenses incurred in connection with the following types of events or activities will generally be authorized for payment or reimbursement:
a. Attending educational seminars, conferences, or activities designed to improve skills and information levels.
b. Participating in regional, state, national and international organizations whose activities affect the City’s interests.
c. Activities that involve either: (a) City Employees or Elected Officials attending as a representative of City events; or (b) City Employees, as part of their City job duties or responsibilities, organizing or assisting with the management or operation of events.

Packet Page 000568 3 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
d. Meetings with consultants, professionals, constituents, applicants or other private or governmental entities or agencies, which are necessary for the performance of their position.
(c) Unauthorized Events and Activities. Expenses incurred for personal matters will not be paid or reimbursed. If time is taken away from official business for personal matters, or if the return is delayed after completion of the event to attend to personal matters, any expenses incurred for such personal matters will not be paid or reimbursed. If a City Employee desires to combine business and personal travel in this manner, the written approval of the City Employee’s Department Director, or the City Manager if the City Employee is a Department Director, or the City Council if the employee is an Elected Official, is required prior to making travel arrangements. For City Employees, if the extended period required for personal matters occurs during regular scheduled work hours, the time must be counted as annual leave or leave without pay.

The following is a non-exhaustive list of prohibited purchases which includes commonly purchased goods or services considered personal in nature, and not an essential part of the City's business and therefore will not be a cost borne by the City of San Bernardino:
a. Personal portion of the trip, including expenses incurred for family member(s), friends and/or pets who accompany the City Employee or Elected Official on City business.
b. Political contributions or events.
c. Charitable contributions.
d. Attendance at charitable events not sponsored, co-sponsored or organized by the City.
e. Entertainment expenses not directly required as part of attending a meeting/conference, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf-related expenses), or other cultural events.
f. Personal automobile expenses, including traffic citations, other than mileage and toll charges that are otherwise payable or reimbursable under this policy.
g. Personal losses incurred while on City business.

Packet Page 000569 4 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
h. Alcoholic beverages.
i. Expenses for trips involving an overnight stay or airfare by Elected Officials or City Employees, unless approved in advance as required by this policy. j. Mileage or other expenses incurred when representing the City on a regional board, commission or other agency when such board, commission or agency allows for the payment or reimbursement by them of such mileage or other expenses.
k. Mileage reimbursement for those receiving a monthly vehicle allowance. l. Vehicle rental expenses when the mode of transportation to the event or destination was not air travel.
m. The use of private aircraft for the conduct of City business is expressly prohibited.

Prior to Trip – Advance Approval
(a) Advance Approval for City Employees. When requesting to travel either overnight or via airplane, City Employees must request advance approval from the person charged with approving the expenditure in compliance with this Policy. Such request shall be submitted using the Travel Authority & Expense Request form.

Approval must be obtained prior to incurring any non-refundable expenses for the trip, including, but not limited to, event registration, flights or hotel reservations. In the event travel is conducted without prior approval, the employee will be held responsible for all expenses incurred and will be required to reimburse the City. (b) Advance Approval for Elected Officials. When requesting to travel either overnight or via airplane, Elected Officials must request advance approval from the City Council during a regular City Council meeting using the Travel Authority & Expense Request form. Approval must be obtained prior to incurring any nonrefundable expenses for the trip, including, but not limited to, event registration, flights or hotel reservations. In the event travel is conducted without prior approval, the Elected Official will be held responsible for all expenses incurred and will be required to reimburse the City.
(c) Travel Request Forms. The Travel Authority & Expense Request form can be found on the Employee Intranet page.

Transportation
Packet Page 000570 5 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
The method of transportation used by individuals will be the most practical and economical, with due consideration given to the time involved, extra meals, lodging costs and the mission to be accomplished.

The objective of this administrative policy is to ensure the lowest reasonable cost for travel. However, it is not intended to create hardships for employees. Therefore, each department may consider employees’ convenience in providing flexibility to those who travel by vehicle.

Where several employees are authorized to attend the same local conference/meeting, the department shall coordinate travel arrangements to minimize transportation costs to the City.

Air Travel
(a) Commercial Airlines: The City of San Bernardino will pay for coach roundtrip airfare. Employees are expected to take advantage of discounts whenever possible; however, employees are not required to fly at unusual times in order to qualify for discounts. Employees may retain frequent flyer miles and similar travel awards; however, employees shall not pay a higher price for the fare in order to obtain frequent flyer miles.
a. Baggage Fees: The City of San Bernardino will pay for the cost of one checked bag per employee traveling. Additional baggage fees will be covered only with written permission of the employee’s Director. b. Upgrades: Other upgrades such as seat selections, travel insurance, and internet on planes may be approved at the discretion of the Director. (b) First-Class Airfare: The City will only pay coach class fares; however, employees may choose to upgrade their seats provided that they pay the difference between the coach fare and the fare for the upgrade.

Vehicle Use
(a) City Vehicles: Motor pool vehicles or those vehicles assigned to departments should be used when available. When using City Vehicles, employees should use their City Purchasing Card (P-Card) to purchase gasoline and/or emergency repairs whenever practical. Employees without a City P-Card will be reimbursed for the cost of gasoline and/or emergency repairs (receipts are required). For additional information on P-Card usage, please see the City of San Bernardino Purchasing Card Policy.
(b) Rental Vehicles: When renting vehicles, the employee should purchase the blanket insurance coverage. The appropriate size of the rental vehicles should depend on Packet Page 000571 6 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
such factors as the number of passengers and the amount of luggage or equipment being carried. If a car rental is approved, the employee may use a City P-Card or request reimbursement upon return. Receipts must be provided in order to obtain reimbursement.
(c) Car Services/Taxis/Public Transportation: The City of San Bernardino will reimburse employee’s reasonable car fare plus gratuity for required transportation.

No more than a 20% tip will be reimbursed. Receipts must be retained and attached to the Travel Authority & Expense Request form. (d) Personal Vehicles: Employees may use their personal vehicle for City travel.

Supporting documentation (i.e. Google maps directions) must be attached to the Travel Authority & Expense Request form. The City of San Bernardino will pay the Internal Revenue Service mileage rate in effect at the time of travel. For all mileage reimbursement, the employee’s office is to be used as the starting point. When an employee is using his/her personal car on a trip and the destination is more than 300 miles from the employee’s office (one-way), the City will not reimburse the employee for expenses such as lodging, meals and incidental, while in transit, which exceed the cost of a 21-day advance round-trip coach airfare. Any travel time that is greater than the time required to travel by scheduled airlines will be considered vacation time. Normal travel time will not exceed one day. The City shall reimburse the employee for the actual mileage involved in the travel.

Reimbursed mileage rate is the Standard Federal Mileage Rate set by the Internal Revenue Service for the current year. Personal car mileage reimbursements are made based on the actual mileage. No cash advance for mileage is allowed. a. Personal car travel reimbursement is limited to the lesser of either the cost of making the trip by 21-day advance coach airfare or mileage reimbursement.
b. The City will pay for additional work-related mileage at the destination. A mileage log or other documentation (i.e. Google map) must be attached to the Travel Authority & Expense Request form.
c. When travel is by airfare, the City will pay for airport parking expenses. For airport parking, supporting documentation must be attached to the Travel Authority & Expense Request form and can be obtained from the airport’s website. Mileage reimbursement to the airport will be calculated from the employee’s office.
d. If an employee is driving a personal vehicle outside of the City and has car failure, the City will pay the expense of towing the vehicle to the nearest Packet Page 000572 7 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
garage, over and above the employee’s personal towing insurance coverage. The employee must pay for all repairs. The towing and insurance documentation, reflecting the amount covered, must be attached to the Travel Authority & Expense Request form.
e. Mileage will not be reimbursed to employees using City vehicles or who receive auto allowances.
f. To drive a privately owned vehicle on City business, the employee must:
i. Possess a valid California driver’s license.
ii. Carry liability insurance, as required by the State of California. iii. Acknowledge that any damage to the employee’s personal vehicle and/or service or repair occurring on the trip will be the employee’s responsibility, as these costs are included in the City’s per mile cost reimbursement.

Employees are required to notify Human Resources, Risk Management Division at (909) 384-5308 and the employee’s supervisor as soon as possible (within 24 hours) of any event, incident or accident related to rental cars or City vehicles. The employee must complete the “Vehicle Accident Report” form.

Compensation for Travel Time
When travel time exceeds the normal workweek, the City's rules for overtime apply to those City Employees eligible for overtime pursuant to applicable state and federal laws or as outlined in the various Memorandums of Understanding. In determining overtime compensation, normal commute time between the employee’s residence and the employee’s work location should be deducted from the total travel time. Additionally, normal unpaid meal periods are not considered work time while traveling. Overtime eligibility applies equally to drivers and passengers, and should be granted whether the travel occurs during normal workdays or on weekends or evenings. City Officials are not compensated for travel time.

It is the responsibility of Department Heads, Division Managers and first line supervisors to schedule travel in a manner that the use of overtime by employees is either not required or is minimized as much as possible.

Lodging
Packet Page 000573 8 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
Actual lodging expenses will be allowed for City Employees and City Officials attending conferences, seminars, meetings or workshops that are in excess of 75 miles from their normal work site. Lodging at destinations that are less than 75 miles from the normal work site will not be paid for or reimbursed by the City unless it is a multi-day conference. All lodging must be approved in advance.

The accommodations used should be economical but practical. In general, the employee should select the most reasonably priced accommodations available consistent with the purpose and goals of the travel and within a reasonable distance of the event.

The City will pay no more than the cost of a single occupancy room. If an employee shares a room with someone who is not an employee of the City or who is not traveling on City business and the room cost is higher than the single room rate, the employee is responsible for paying the difference in cost. Meals ordered through room service will be subject to the GSA Per Diem Rate.
(a) Hotel Rooms
a. For events starting before noon, lodging will be provided the night prior through the last day of the event.
b. Lodging costs may be paid to the hotel directly by the employee, by using a City P-Card or travel advanced to the employee prior to departure if a City P-Card is not used.
(b) Lodging expenses shall be reimbursed on an actual cost basis. If a room at a conference/venue hotel is not available, the City Employee or Elected Official should attach documentation showing room rates from three hotels in the vicinity for the same dates, if available, to demonstrate the reasonableness of the lodging cost for the locale. Printouts from hotel reservation websites are acceptable for this purpose.
(c) When making lodging reservations, be sure to ask if a “group rate” is available.

Most companies who host seminars/conferences will offer group rates to attendees. On average, group rates are 15-40% lower than standard rates. If there is no group rate offered, inquire if there is a “government rate” available. Some cities exempt travelers on government business from the local Transient Occupancy Tax (TOT). This can be as high as 12-15% savings on lodging costs depending on the local TOT rate.
(d) Telephone: Employees should avoid using hotel-provided phones whenever possible. It is recommended that employees who do not have access to a cell Packet Page 000574 9 of 19
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
phone purchase a pre-paid calling card. Employees who possess City of San Bernardino cell phones should use that phone.
(e) Internet: Internet connection fees will be reimbursed at the discretion of the Department Director.
(f) Incidental Expenses: Incidental expenses covered as part of the GSA Per Diem Rate for meals and incidental expenses include: fees and tips given to porters, baggage carriers, bellhops, and restaurant servers.
(g) Original, itemized receipts for lodging expenditures must be attached to the Travel Authority & Expense Request form when submitted for processing.

Meals and Incidentals
Meal expenses incurred by City Employees or Elected Officials while traveling shall be reimbursed according to the GSA Per Diem Rate for the destination, available at www.gsa.gov/perdiem. If neither the city nor county is specifically listed, the rate for meals and incidental expenses will be the standard GSA Per Diem destination rate.

The City will pay for meals at scheduled seminars, training sessions, and other meetings but will not reimburse for meals included in the conference fee. If meals are included in the conference fee, the Per Diem allowance will be reduced by the amount of the included meal using the GSA Per Diem breakdown, example below.

M&IE TOTAL
Continental
Breakfast/
Breakfast Lunch Dinner Incidentals
First & Last
Day of
Travel (75%)
$55 $13 $14 $23 $5 $41.25
$56 $13 $15 $23 $5 $42.00
$61 $14 $16 $26 $5 $45.75
$66 $16 $17 $28 $5 $49.50
$71 $17 $18 $31 $5 $53.25
$76 $18 $19 $34 $5 $57.00
Note: This M&IE breakdown is an example. Please refer to the current GSA rates and breakdown at www.gsa.gov/perdiem.

The City will pay for meals at scheduled seminars, training sessions, and other meetings but will not reimburse for meals elsewhere if the meal cost was included in the conference Packet Page 10 of 19 000575
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
fee. If meals are included in the conference fee, the per diem rate will be adjusted by the GSA amount for the covered meals. A conference itinerary/schedule must be included as supporting documentation. The City will not pay for social or recreational conference functions that are separate ticketed events not included in the base conference registration fee without prior approval of the Director (to be noted on Travel Authority & Expense Request form). Meal related tips are included in the per diem rate total. (a) Meals Paid with a Purchasing Card
a. Employees using their P-Card for travel-related meals must retain itemized receipts and submit them as usual as part of the P-Card process. Use of a P-Card for meals should be indicated on the Travel Authority & Expense Request form with copies of the receipts attached.
b. P-Card payment for meals should not exceed the per diem rate established by the GSA. Any cost in excess of the GSA established per diem rate must be reimbursed by the employee within ten (10) business days of reconciliation of travel documents.
c. If the per diem breakdown for a meal is higher than a P-Card payment for that meal, the P-Card User is not entitled to receive the difference as a reimbursement.
d. If a meal is purchased with a P-Card and the receipt is lost, or the P-Card User does not retain the itemized receipt, the User must attach a memo to the Travel Authority & Expense Request form explaining the lost receipt. e. While Authorized P-Card Users may use their P-Card to purchase meals during travel, it is recommended that travelers either request a travel advance or pay out of pocket and request reimbursement for meals. (b) Meals Reimbursed or Paid with a Travel Advance
a. Employees paying for meals out of pocket or with a travel advance DO NOT need to retain receipts. Meals will be reimbursed or travel advance provided at the GSA per diem rate.

If requesting a meal payment or reimbursement for a guest, the City Employee or City Official must include the name and business relationship of the guest to substantiate the expense. Only actual and necessary expenses incurred in the performance of official duties will be paid or reimbursed. Meal expenses of family members or those with a personal relationship with the City Official or City Employee will not be paid or reimbursed, unless a separate and defined business relationship is established and only if such payment or reimbursement is not prohibited by any other applicable laws, rules or regulations.

Packet Page 11 of 19 000576
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
One-day Travel
Meal payment or reimbursement does not include meals eaten prior to or after a trip. If travel on City business does not require a full 24-hour day, only meals that are required as part of the trip, as determined by the City Council, Department Head, or City Manager will be paid or reimbursed. As a general guideline, if a City Employee is being paid to work on the day that the expense is incurred, payment or reimbursement will not be provided for expenses incurred for meals that would typically be eaten before the City Official or City Employee normally leaves his or her home for work or expenses incurred for meals that would typically be eaten after the City Official or City Employee normally arrives home from work. Travel-related meals will be reimbursed if an overnight stay is required or if multiple trips are required during two or more consecutive days.

If a Department Director authorizes meal reimbursement for an employee for a daytrip related to training or other City business and the day-trip is for more than 12 hours and less than 24 hours, the employee will receive reimbursement at 75% the GSA Per Diem Rate (travel day rate). If a Department Director authorizes a meal reimbursement for a day-trip that is less than 12 hours, the employee will receive reimbursement for specific meals during the trip only. Because current IRS regulations identify day-trip meals as taxable to the employee, any meal reimbursement for a day-trip will be reported on the employee’s W-2 form and subject to employment taxes in accordance with these regulations. That is, if travel does not require an overnight stay, meal expenses may be reimbursed with Department Director approval but must also be added to the employee’s wages for tax purposes. (IRS Pub. 5137)
Extended Travel
Employees attending training or conferences for an extended time period, more than seven consecutive days, may elect to purchase groceries and prepare their meals during their training/conference.
(a) Groceries reimbursed or paid with a travel advance. a. Employees paying for groceries out of pocket or with a travel advance DO NOT need to retain receipts. The GSA Per Diem will be calculated in the aggregate for the extended travel time to determine the amount of the advance or reimbursement.
b. No individual meals will be reimbursed or included in the travel advance. c. Any meals provided during the training/conference will be deducted from the reimbursement/advance amount at the M&IE breakdown amount. (b) Groceries paid for with a P-Card.

Packet Page 12 of 19 000577
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
a. While P-Card users may use their P-Card to pay for groceries while traveling, it is recommended that travelers either request a travel advance or pay out of pocket and request reimbursement for groceries. b. If a P-Card is used to purchase the groceries, the employee must retain and submit grocery receipts and submit them as usual as part of the PCard process. Use of a P-Card for groceries must be indicated on the Travel Authority & Expense Request form with copies of the receipts attached. c. Meals purchased in addition to groceries. If meals are also purchased on a P-Card during extended travel, the employee must retain and submit itemized receipts and submit them as usual as part of the P-Card process and use of a P-Card for groceries and meals must be indicated on the Travel Authority & Expense Request form with copies of the receipts attached. The total cost of groceries and meals purchased may not exceed the aggregate Per Diem.
d. Any meals provided as part of the conference/training fee will be deducted from the aggregate Per Diem at the M&IE breakdown amount. e. P-Card charges for groceries and meals exceeding the Per Diem rate in the aggregate must be repaid to the City within ten (10) business days of reconciliation of travel documents.
f. If the total paid for groceries on a P-Card is less than the aggregate Per Diem, the P-Card User is not entitled to receive the difference as a reimbursement.
g. An employee electing to purchase and prepare food during an extended stay may purchase food to be consumed during the travel period only. h. No reimbursement will be made for incidentals including kitchen utensils, cookware, kitchen supplies and sundries, except for basic paper goods such as napkins and paper towels or their reusable equivalent. It is incumbent upon the traveler to verify that the hotel has an adequately stocked kitchenette when making reservations.
(c) The City will not pay for laundry services or dry cleaning.

Payments to Vendors, Cash in Advance and Employee Reimbursement The City will pay all legitimate travel expenses for City Employees and Elected Officials traveling on authorized City business. These include transportation, lodging, registration fees, meals, and other related expenses if they are for official business and fit within the guidelines established in this policy.
(a) There are four ways to pay for travel expenses:

Packet Page 13 of 19 000578
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
a. Direct Vendor Payments - Are made by the City to an organization to pay for specific costs related to a trip. These are usually registration fees, lodging, or airfare and can be paid through accounts payable or through the use of a City P-Card.
b. Cash Advance - Advanced payments may be requested for estimated expenses for travel. Requests for advance payments, with an itemized list of estimated expenses, shall be submitted on the Travel Authority and Expense Request form to the Finance Department at least seven (7) days prior to the event and must be approved by the Department Head, Director of Finance & Management Services and City Manager or the City Council for advance payment request from elected officials. Funds will be released no more than seven (7) days prior to the event departure date. Travel advances will not be issued to employees to whom City P-Cards have been issued to. In addition, travel advances will not be issued for mileage or items that were purchased prior to attending the event.
c. Per Diem - For City Employees or Elected Officials electing per diem payment for meal expenses, the City shall reimburse at the fixed GSA Per Diem Rates on a meal-by-meal basis based upon the locality of travel.

Receipts shall not be required for per diem reimbursement, provided that records pertaining to the time, place and official business purposes of the event or activity are submitted. City Employees or Elected Officials electing per diem reimbursement shall not incur meal expenses on City issued credit cards or seek actual cost reimbursement for meal expenses covered by per diem reimbursement. Payment of the fixed GSA Per Diem Rates shall be made after the event or activity has occurred and shall not be paid to City Employees in advance.
d. Reimbursement - occurs when the employee or Elected Official elects to pay for all travel related expenses first, and is reimbursed upon completion of the travel.
(b) Upon return from the event, all expenses incurred will need to be accounted for by completing the bottom portion of the Travel Authority & Expense Request and return the unused portion of the cash advance within seven (7) working days. (c) If a trip was cancelled, all advance travel payments shall be returned to the City immediately after the employee receives a notice of cancellation. (d) The employee will be reimbursed the difference if the actual, authorized expenses incurred exceed the amount advanced consistent with the guidelines set forth in this policy
Procedure:

Packet Page 14 of 19 000579
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
The following are step-by-step instructions for obtaining approval for travel requests.

Action/Responsibility: Department Travel Coordinator
(a) In as far in advance as possible but at least thirty (30) days prior to the date of departure, prepare Part 1 of the Travel Request & Expense Request form to include the following:
a. Details of travel: attach registration form or flyer describing the event showing location, dates, times, costs, etc.
b. For lodging requests, attach supporting documentation related to the group rate or government rate when offered and the Per Diem Rate for the locality of travel.
c. Obtain approval:
i For Local Travel (within a radius of seventy-five [75] miles from the employee's regular work site), approval from employee's Department Head and Director of Finance & Management Services.
ii For Out-of-Town Travel (Travel over seventy-five [75] miles from employee's regular work site within the State of California), approval from employee's Department Head and Director of Finance & Management Services.
iii For Out-of-State Travel, approval from employee's Department Head, Director of Finance & Management Services, and the City Manager.
iv Out-of-Country Travel, approval from employee's Department Head, Director of Finance & Management Services, the City Manager, and City Council.
v Any travel for Elected Officials, in or out-of-state, regardless of distance, will require approval from City Council
Director of Finance & Management Services
(b) After approval, the responsible travel coordinator should make the arrangements for the trip payable to the traveler or service provider for:
a. Transportation
b. Lodging
c. Registration / Tuition fee
d. Meals
e. Other expenses covered by this Policy
Packet Page 15 of 19 000580
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
Action/Responsibility: Department Head
(a) Assign a designated employee to function as the Department Travel Coordinator to maintain travel request documents and to coordinate advance payment and/or reimbursement of employees’ travel expenditures with Accounts Payable. (b) Receive travel documents from Department Travel Coordinator and review forms for completeness and accuracy.
(c) Approve or deny local travel requests.

Action/Responsibility: Finance Department
(a) Review all travel forms/documents for completeness and compliance with this policy and inform Department of non-compliance issues.
(b) Process employees’ travel expenditures in accordance with this policy.

Verification
The following are step-by-step instructions for verification of travel expenses.

Action/Responsibility: Employee
Within seven (7) working days of return date to work:
(a) If less money than the travel advance was spent, submit the unspent funds made payable to the City of San Bernardino and provide to Department Travel Coordinator with the original receipts.
(b) If more money than the travel advance was spent, submit the receipt for the expense along with an explanation to the Department Travel Coordinator. Subject to the guidelines set forth in this policy, the difference may be reimbursed upon approval
Action/Responsibility: Department’s Travel Coordinator
(a) Attach all original receipts to the original Travel Authority & Expense Request form.

Complete Part 2 of the form and submit to the employees’ Department Head and Director of Finance & Management Services for review and approval, or for elected Officials, submit to Director of Finance & Management Services.

Packet Page 16 of 19 000581
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual

Packet Page 17 of 19 000582
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual

CITY OF SAN BERNARDINO

TRAVEL AUTHORITY & EXPENSE REQUEST
Part 1. Travel
Name & Title of Requestor Department Date of Request
Destination City Dates Purpose of Travel
Destination Hotel: Post Approved
Yes (Plan ) / No
Hotel Government Rate: $
N/A: Reason:

Hotel Group Rate: $
N/A: Reason:

Hotel Per Diem Rate: $
Please attach the government rate, group rate, and/or the Per Diem Rate as applicable to this form.

Comments:

Signature of Requestor: Estimate Cost of Trip: $
Date: Advance Money Requested: $
Office Phone: Account number:

Indicate if travel was included in the Department Budget Yes No APPROVED (Department Head Signature):

FUNDS AVAILABLE (Director of Finance & Management Services Signature):

APPROVED (City Manager/City Council Signature):

Part 2. Expense
EXPENSE CATEGORIES: Paid by City Paid by Traveler
Transportation: Air City Car
Private Car (Mileage )
$ $
Garage and/or Parking $ $
Lodging $ $
Registration Fees $ $
Meals $ $
Other $ $
Other $ $
TOTAL EXPENSE $ $
Amount Paid by Traveler $
Packet Page 18 of 19 000583
Clean Version
Travel Authority and Expense
City of San Bernardino - Administrative Policy Manual
Cash Advance – Check No: $
Balance Due to Traveler/City $
I hereby certify that this is a true
correct statement of expenditures.

Receipt or Check No:

Traveler Signature
APPROVED (Department Head Signature)
APPROVED (Director of Finance & Management Services
Signature)
Packet Page 19 of 19 000584
August 30, 2024
COMPLIMENTARY *** IN-PERSON ***
The Honorable Helen Tran
Mayor
San Bernardino, California
Dear Mayor Tran:

I am delighted to invite you to our in-person Yale Mayors College on Monday, March 10th and the Yale CEO Caucus on Tuesday, March 11th. This, our 11th Yale Mayors College and 151st CEO event, will be in Washington DC.

At past Yale Mayors Colleges we have welcomed the mayors of 100 cities such as: Akron; Albuquerque; Anchorage; Anaheim; Atlanta; Austin; Baltimore; Buffalo; Hartford; Kansas City; Knoxville; Louisville; Miami; Minneapolis; Nashville; New Orleans; Orlando; Phoenix; Pittsburgh; Rochester; Sacramento; Tampa; and Tulsa.

As you may know, we launched the first school for the nation's mayors roughly a decade ago as a spinoff of our CEO forum - the world's first school for incumbent CEOs. The Yale Mayors College will engage you in a best-practices dialogue with your fellow mayors in an off-the-record interactive setting, gaining an understanding of the steps they are taking to make their cities more livable. In the past, these have included a best-practice idea-sharing session; a candid, off-the-record, and interactive roundtable; a presentation by nationally renowned authors and policy experts; and, a discussion with a panel of prominent CEOs. You will leave having made new connections at the academic, local government, and corporate levels.

The Yale Mayors College opens at noon on Monday, March 10th at 101 Constitution Avenue - across from the US Capitol, followed by a working dinner. Then, the next morning you will be joined at the same location by 100 major CEO Caucus participants from across industries, sectors, and countries. These unique, informal, and candid, off-the-record exchanges are unparalleled anywhere on the planet.

Your travel (air/ground), hotel, meals, and fee are complimentary.

To view executive summaries from last year’s Yale Mayors College, click here. https://som.yale.edu/centers/chief-executive-leadership-institute/programs/mayors-college RSVP by clicking the appropriate link:

Yes, I will join
No, unable to make it
For additional information, contact Cyndy Morris (203.506.2883/ [email protected]).

I look forward to your participation in 2025. Best wishes for the Labor Day holiday weekend! To view this email as a web page, go here.

Packet Page 000585
Jeffrey A. Sonnenfeld
Senior Associate Dean for Leadership Studies
Lester Crown Professor in the Practice of Management
Yale School of Management
This email was sent by: Yale University
P.O. BOX 208109, New Haven, CT, 06511 USA
Packet Page 000586
November 1, 2024
The Honorable Helen Tran
Mayor
San Bernardino, California
Dear Mayor Tran:

I am pleased to confirm your registration for the YALE MAYORS COLLEGE on Monday, March 10, 2025, and the YALE WASHINGTON CEO CAUCUS on Tuesday, March 11, 2025 -- both events take place at 101 Constitution Avenue NW, Washington DC 20001.

To complete your registration, forward a one (1) page bio-sketch and a one (1) page company/city profile in WORD format (please NO PDFs) to [email protected] by December 1st.

To assist with your travel, conference times are as follows:

MAYORS COLLEGE begins at 101 Constitution at 12 noon on Monday, March 10th, followed by afternoon sessions and a reception/dinner session Tuesday evening; On Tuesday, March 11th, the CEO CAUCUS opens at 101 Constitution Ave., NW with an informal breakfast prior to the welcome/first session beginning at 8:45 a.m., with the CAUCUS ending at 12:30 p.m. An informal lunch reception follows.

Complimentary hotel accommodations will be reserved for you in your name at the YOTEL Washington DC, located at 415 New Jersey Avenue, NW, Washington DC 20001 for Sunday and Monday evening, checking IN on Sunday, March 9th and OUT on Tuesday, March 11th. The hotel is within a short sixminute walk (.3 miles) to the event venue at 101 Constitution. Please let us know by December 1st if you require a hotel room as hotel rooms are limited.

You are responsible for booking your travel to/from the event. Upon submission of scanned receipts to Cynthia Morris at [email protected] you will be reimbursed. For the reimbursement check, please provide the payee and mailing address.

A FEW DAYS PRIOR to the event, you will receive an outline agenda, hotel confirmation number, and final details.

I look forward to welcoming you to the Yale Mayors College and Yale CEO Caucus in 2025.

Jeffrey A. Sonnenfeld
Senior Associate Dean for Leadership Studies
Lester Crown Professor in the Practice of Management
Yale School of Management
To view this email as a web page, go here.

Packet Page 000587
This email was sent by: Yale University
P.O. BOX 208109, New Haven, CT, 06511 USA
Packet Page 000588
 Log in Español 
MAR 9 - 11
 ONT  DCA
Trip & Price Details 
Price Payment Confirmation
Helpful Information:

All fares and fare ranges are subject to change until purchased and are per person for each way of travel.

Starting July 1, 2023 (12:00 a.m. CT), for Wanna Get Away® or Wanna Get Away Plus™ reward travel reservations (booked with points): If you do not cancel your reservation at least 10 minutes before the flight’s original scheduled departure time, any points used for booking will be forfeited, along with any taxes and fees associated with your reward travel reservation. For Anytime or Business Select® reward travel reservations: the points used for booking will be redeposited to the purchaser's Rapid Rewards® account, and any taxes and fees associated with the reward travel reservation will be converted into a Transferable Flight Credit™ for future use.

Cash + Points bookings will not earn Rapid Rewards points, tier qualifying points for A-List or A-List Preferred status, or Companion Pass qualifying points.
 Flight Modify
 Sun 3/9  7 hr 40 min
# 3344 / 1144
ONT
6:20 AM
DCA
5:00 PM
1 stop  Wanna Get Away
 Tue 3/11  9 hr 35 min
# 3220 / 3628
DCA
2:00 PM
ONT
8:35 PM
1 stop  Wanna Get Away
Price per Passenger $425.82
Taxes and fees per
Passenger
Total per Passenger $506.96
Passenger(s) x1
Flight total $506.96
$81.14
or from $50/mo*
with Learn more
 Flight Extras
Upgrade to Wanna Get Away plus
Prices shown per passenger, per one-way.
 Free same-day confirmed change (taxes and
fees may apply)6
 Transferable Flight Credit™5
 8 Rapid Rewards points per dollar per qualifying
flight11
*Please read the fare rules associated with this purchase.  Upgrade departing trip for $21
 Upgrade returning trip for $20
 Upgrade both for $41
Apply upgrade
Packet Page 000589
BAG FEE * 0.00
SUBTOTAL 425.82
TAXES & FEES 81.14
TRIP TOTAL 506.96
No worries, your flight will remain in your cart while you search for a car.

PICK-UP LOCATION
Washington (Reagan National), DC - DCA

PICK-UP DATE
Sun, Mar 9, 2025

PICK-UP TIME

RETURN LOCATION
Washington (Reagan National), DC - DCA

RETURN DATE
Tue, Mar 11, 2025

RETURN TIME
RENTAL COMPANY (Optional) VEHICLE SIZE (Optional)
Flexibility comes with every fare.

Two bags fly free®
.
1 No change2 or cancel3 fees. Change your flight
later without a fee. Fare difference may apply.
11st and 2nd checked bags. Weight and size limits apply. 2Fare difference may apply. 3Failure to cancel a reservation at least 10 minutes prior to scheduled departure may result in forfeited flight credits. $
$
$
$
Show price breakdown
Get a $200.00 statement credit1
and 10,000 Rapid Rewards® points.2

1. After first purchase. 2. After you spend $500 in first three months. Apply now  YOU PAY TODAY $506.96
CREDIT ON YOUR STATEMENT -$200.00

TOTAL AFTER
STATEMENT CREDIT $306.96
Not ready to buy yet?
*1st and 2nd checked bags fly free®. .

Save this flight for later.

Weight and size limits apply
Continue to payment
By clicking 'Continue', you agree to accept the
and want to continue with this purchase.
fare rules
 Add a Car Products not confirmed until purchase.
 Add a car
Book now. Pay later!
From $57.10*/day in
Washington (Reagan National)
*Taxes and fees excl. Terms apply.

Book now
6:00 PM 
1:00 PM 
 
Search
Not ready to buy yet?
*1st and 2nd checked bags fly free®. .

Save this flight for later.

Weight and size limits apply
Continue to payment
By clicking 'Continue', you agree to accept the
and want to continue with this purchase.
fare rules
Fare Benefits
Washington (R3/09 
Washington (R3/11 
No preference No preference

Packet Page 000590

18. Approve the Purchase of a Mobile Stage Trailer in the amount of $191,390 for Special and Citywide Events (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-013:

1. Approving the award of a Mobile Stage Trailer Agreement with Stageline Mobile Stage in the amount of $191,390 for the purchase of a mobile stage trailer; and

2. Authorizing the City Manager or his designee to execute the Professional Services Agreement (PSA) between the City of San Bernardino and Stageline Mobile Stage; and

3. Authorizing the Director of Finance & Management Services to issue a purchase order in the amount of $ 191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer.

Packet Page 000591

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Ernesto Salinas, Interim Director of Parks & Recreation and Operations & Forestry
Department: Parks & Recreation and Operations & Forestry Subject: Approve the Purchase of a Mobile Stage Trailer in the amount of $191,390 for Special and Citywide Events
(All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-013:

1. Approving the award of a Mobile Stage Trailer Agreement with Stageline Mobile Stage in the amount of $191,390 for the purchase of a mobile stage trailer; and

2. Authorizing the City Manager or his designee to execute the Professional Services Agreement (PSA) between the City of San Bernardino and Stageline Mobile Stage; and

3. Authorizing the Director of Finance & Management Services to issue a purchase order in the amount of $ 191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer.

Executive Summary
This agreement authorizes the purchase of a mobile stage trailer from Stageline Mobile Stage. The mobile stage trailer will allow the department to have host concerts in the park and at several locations within the city during the renovation of Roosevelt Bowl.

The mobile trailer will also afford for additional entertainment options for special events year-round.

Background
The Parks and Recreation Department focuses on community engagement and Packet Page 000592
provides memorable experiences year-round for residents. The department has recently expanded its offerings to include an array of activities such as summer concerts, movies in the park, festivals, and beloved traditions like Miracle on Court St. and the Dia de Los Muertos event.

Staff analyzed the cost benefit of continuing to rent a stage versus purchasing a mobile stage. Over a five-year period, the cumulative cost of such rentals amounted to $350,000. Purchasing a stage, however, was estimated at $125,000. As a result, staff determined it was more cost beneficial to purchase a mobile stage trailer.

In fiscal year 2023-2024 staff requested $125,000 budget increase for the purchase of the mobile stage trailer during mid-year budget request. This request was approved and staff was able to request for quotes for a mobile stage trailer.

Discussion
In an effort to optimize resources and provide for a more efficient, readily available stage, the department proposes purchasing this mobile stage trailer. In collaboration with procurement, staff submitted an RFP in of March 2024; however, the bids submitted were rejected as they did meet the minimum requirements of the RFP. The department then resubmitted the public bidding in June of 2024. Two sealed bids were received as illustrated below:

Bidder City Base Bid
Monmouth Solutions, Inc. Lowell, MA $ 859,989.00
Stageline Mobile Stage L'Assomption, Quebec $ 191,390.00 Stageline Mobile Stage provided the lowest bid and met all technical specifications required for the trailer and was therefore selected by staff. The mobile stage trailer represents a versatile asset that can be leveraged for additional revenue streams, with the capacity to rent out the stage to community partners for park reservations. This supplementary income not only offsets operational costs but also contributes to the sustainability of the department's initiatives. By seizing this opportunity, the Parks and Recreation Department not only enhances its event management capabilities but also reinforces its commitment to enriching the lives of residents through accessible and inclusive recreational experiences.
2021-2025 Strategic Targets and Goals
This request aligns with Strategic Target No. 3.b. Improved Quality of Life - Increase the ability of residents in underserved areas, as well as improve the health and wellness through educational and outdoor recreational activities.

Fiscal Impact
There is sufficient funding in the department’s budget to cover the costs for the trailer.

Packet Page 000593
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-013:

1. Approving the award of a Mobile Stage Trailer Agreement with Stageline Mobile Stage in the amount of $191,390 for the purchase of a mobile stage trailer; and

2. Authorizing the City Manager or his designee to execute the Professional Services Agreement (PSA) between the City of San Bernardino and Stageline Mobile Stage; and

3. Authorizing the Director of Finance & Management Services to issue a purchase order in the amount of $ 191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer.

Attachments
Attachment 1 Resolution 2025-013
Attachment 2 PSA – Stageline Mobile Stage
Attachment 3 Mobile Stage Trailer RFP-F-24-1003
Attachment 4 ReBid Mobile Stage Trailer RFP-F-24-1008
Ward:

All Wards
Synopsis of Previous Council Actions:

N/A
Packet Page 000594
Resolution No. 2025-013
Resolution 2025-013
January 15, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-013

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA, TO

ACCEPT AND APPROVING THE AWARD OF A MOBILE

STAGE TRAILER AGREEMENT WITH STAGELINE
MOBILE STAGE IN THE AMOUNT OF $191,390 FOR THE
PURCHASE OF A MOBILE STAGE TRAILER; AND

AUTHORIZING THE CITY MANAGER OR THEIR

DESIGNEE TO EXECUTE THE PROFESSIONAL

SERVICES AGREEMENT (PSA) BETWEEN THE CITY OF
SAN BERNARDINO AND STAGELINE MOBILE STAGE;

AND AUTHORIZING THE DIRECTOR OF FINANCE AND

MANAGEMENT SERVICES TO ISSUE A PURCHASE
ORDER IN THE AOUNT OF $191,390 TO STAGELINE

MOBILE STAGE FOR THE PURCHASE OF THE MOBILE
STAGE TRAILER.

WHEREAS, the Parks, Recreation and Community Services Department (PRCSD) recognizes a demand for live entertainment at outdoor events where a stage is not present; and WHEREAS, staff have completed a cost analysis of equipment rental for special events over a five year period and have determined the purchase of a mobile stage unit is a cost efficient investment; and
WHEREAS, two Requests for Proposal were completed by June 2024 and received two responses; and
WHEREAS, Stageline Mobile Stage was the lowest qualifying bid at $191,390.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council hereby approve the award of the mobile stage trailer agreement with Stageline Mobile Stage in the amount of $191,390.

SECTION 3. The Mayor and City Council hereby authorize the City Manager or their designee to execute the Professional Services Agreement with Stageline Mobile Stage.

Packet Page 000595
Resolution No. 2025-013
Resolution 2025-013
January 15, 2025

Page 2 of 3 ends

SECTION 4. The Mayor and City Council hereby authorize the Director of Finance and Management Services to issue a purchase order in the amount of $191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer.

SECTION 5. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 7. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 15th day of January 2025.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000596
Resolution No. 2025-013
Resolution 2025-013
January 15, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-013, adopted at a regular meeting held on the 15th day of January 2025 by the following vote:

Genoveva Rocha, CMC, City Clerk
Packet Page 000597
1 PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SAN BERNARDINO

AND STAGELINE MOBILE STAGE INCORPORATED
This Agreement is made and entered into as of Janaury 15,2025 by and between the City of San Bernardino (a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, California 92401 (“City”), and Stageline Mobile Stage Incorporated (a Corporation with its principal place of business at 700 Marsolais Street, L’Assomption, Québec, Canada J5W 2G9 (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. WHEREAS, City is a public agency of the State of California and is in need of professional services for a Mobile Stage Trailer for the Parks, Recreation, & Community Services Department (“Project”); and B. WHEREAS, Consultant is duly licensed and has the necessary qualifications to provide such services; and
C. WHEREAS, the Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A”.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
Packet Page 000598
2 a. Subject to paragraph 4b below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A”. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $196,000.00. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by the Parties and informal consultations with the other party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
a. Adjustments. No retroactive price adjustments will be considered. Additionally, no price increases will be permitted during the first year of this Agreement unless agreed to by the Parties in writing.

6. Term. This Agreement shall commence on the Effective Date and continue through the completion of services as set forth in Exhibit “A”, unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services Packet Page 000599
3 required hereunder within Term.

9. Delays in Performance
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. For purposes of this section, “orders of governmental authorities” includes ordinances, emergency proclamations and orders, rules to protect the public health, and welfare and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall (within a reasonable time of being prevented from performing) give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements).
b. If required, Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a Packet Page 000600
4 manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Work.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code; and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City (which may be withheld for any reason). Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel (including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance).

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Additional Insured
Packet Page 000601
5 The City of San Bernardino (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
b. Commercial General Liability
(i) The Consultant shall take out and maintain Commercial General Liability Insurance in a form and with insurance companies acceptable to the City during the performance of all work under this Agreement in amounts not less than specified herein.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or
provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage).
(vi) The general liability program may utilize either
deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.

Packet Page 000602
6 c. Automobile Liability
(i) The Consultant shall maintain Automobile Liability
Insurance for bodily injury and property damage including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City at all times during the performance of the work under this Agreement. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City designated volunteers) additional insured status.
(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the
provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. To the extent Consultant has employees at any time during the term of this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement at all times during the performance of the work (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage) in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain workers’ compensation coverage of the same type and limits as specified in this section for the period required by this Agreement. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per
occurrence/$2,000,000 aggregate
Packet Page 000603
7 for bodily injury, personal injury,
and property damage
Automobile Liability $1,000,000 per occurrence for
bodily injury and property
damage
Employer’s Liability $1,000,000 per occurrence
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits
contained in this section are not intended as a limitation on coverage, limits, or other requirement (or a waiver of any coverage normally provided by any insurance). Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer; and shall certify the names of the insured, any additional insureds where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and
Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.

Packet Page 000604
8 (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the
professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. The limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A: VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law.
l. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant (and any approval of said insurance by the City) is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including but not limited to the provisions concerning indemnification).
(ii) If at any time during the life of the Agreement any policy of insurance required under this Agreement does not comply with these Packet Page 000605
9 specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary; and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide
complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council (nor any member of the City Council or any of the City’s officials, officers, employees, agents, or volunteers) shall be personally responsible for any liability arising under or by virtue of this Agreement.
m. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification
a. Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) to the fullest extent permitted by law in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds (if any) received by the City (the City Council, members of the City Council, its employees, or authorized volunteers). Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as Packet Page 000606
10 that term is defined under Civil Code section 2782.8), then (and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein) Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement; and upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim (including the cost to defend) shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (as well as California Code of Regulations, Title 8, Section 16000, et seq.) ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws if applicable.

Consultant shall defend, indemnify and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774, and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1).

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986, as may be amended from time to time) and shall require all subconsultants and subsubconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. The City reserves the right to terminate this agreement by providing written notice to the Consultant at least thirty (30) days prior to the commencement of the assembly of the personalized mobile stage. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of Packet Page 000607
11 any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services (based on an amount mutually agreed to by the Parties of the portion of such task completed but not paid prior to said termination). City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses (including reasonable attorneys’ fees) incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant (when requested) shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. All original field notes, written reports, Drawings and Specifications, and other documents produced or developed for the Project shall be furnished to and become the property of the City upon payment in full for the services described in this Agreement, except as otherwise provided in the “Termination or Abandonment” section above.

27. Organization. Consultant shall assign Marc Brousseau as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

Packet Page 000608
12 28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office (certified mail, return receipt requested, and postage prepaid), addressed to the following addresses and shall be effective upon receipt thereof:

CITY: CONSULTANT:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: Rochelle Clayton
Acting City Manager
With Copy To:

City Attorney
Stageline Mobile Stage, Inc.
700 Marsolais Street,
L’Assomption, Québec,
Canada J5W 2G9
Attn: Marc Brousseau

30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement (including Exhibit “A”) represents the entire understanding of the Parties as to those matters contained herein; and supersedes and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein; and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

Packet Page 000609
13 34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves the right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement.

Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No official, officer, or employee of City shall have any direct interest in this Agreement during the term of his or her service with City for the term of this Agreement; or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more Packet Page 000610
14 counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

43. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
[SIGNATURES ON FOLLOWING PAGE]
Packet Page 000611
15 SIGNATURE PAGE FOR

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SAN BERNARDINO

AND STAGELINE MOBILE STAGE INCORPORATED
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO STAGELINE MOBILE
APPROVED BY:

Rochelle Clayton
Acting City Manager
ATTESTED BY:

Signature
Name
Genoveva Rocha, CMC
City Clerk

APPROVED AS TO
FORM:

Title
Best Best & Krieger LLP
City Attorney
Packet Page 000612

EXHBIIT A

NEXT PAGE
Packet Page 000613
Standard Equipment * …………… $ 140 000
Options & accessories …………… $ 31 350
Services …………… $ 20 040
Sub-Total …………… $ 191 390
Total ……………
All prices are in USD
$ 191 390
Taxes not included (if applicable)
STANDARD EQUIPMENT *
Stageline Mobile Stage Inc. Page 1 / 3
Stageline SL100 Sales Quote 2024
16-Jul-24 City of San Bernardino REV. 0
Stageline SL100 Mobile Stage
Floor Size: 24' x 20'
Wind Resistance: 115 mph without windwalls
Trailer Weight: 9,990 lb
Payment terms: 30% to confirm, balance prior to departure Approval
Date:

Signature:

Name:

EIN # (if applicable):

ROOF STRUCTURE & RIGGING
4 Built-in trusses / aluminum 2" diameter tube trussing Compatible with industry clamps 24 Built-in rigging points - 4 movable rigging brackets included Capacity: up to 1,500lb Rigging bar / 14' - spans 2 rigging points from left to right Capacity: 30 lb / ft 2 side overhang rigging trusses 6' Capacity: 1500 lb per side Rigging points in front of corner posts Capacity: 1500 lb per side 4 Aluminum corner posts Added roof stability and safety Fiberglass roof molded and wrapped around structure - black roof Rigging load capacity tested at twice the working load
Total roof load capacity with sound wings: 11,400 lb
Galvanized steel column - one on each side System safely hoists rigged loads Reversible as standard Downstage will reverse in difficult to access venues

HYDRAULICS
Double mast lifting mechanism (for a fully hydraulic set up of the stage, Lifting Capacity: 3,800 lb - balanced load roof, sound, lighting and other equipment)
High power integrated hydraulic system Equipped with safety valves on all cylinders 4 Hydraulic stabilizers / stage levels from 3' 6'' to 4' 3'' No tools required Vertical support capacity (each): 15,000 lb
Lateral support capacity (each): 2,000 lb
Gas engine No other power source required
STAGE
Plywood, black finish, non slip / quick levelling legs 24' x 20' Multifunctional extruded aluminum deck edges To install decks, skirts, guardrails & staircases Guardrails (stage model) / aluminum 5 x 5' 9" + 2 x 2' 8" Support brackets built-in for Stageline platforms Full perimeter Aluminum stairway - 7 steps - adjustable - 35" wide - with handrails 4 LED work lights 2 in the roof, 2 on the chassis
Spares kit

TRAILER
Drawbar with pintle eye
2 Leaf spring axles Capacity: 14,990 lb
4 Tires 0.40 m (16")
Electric brakes on all wheels
Emergency breakaway system DOT requirement
Spare wheel / full-size rim / integrated storage
2 Storage bumpers Protects structure
10 Equipment tie-downs
Storage weight capacity GVWR:15,000 lb - adaptable to your requirements Storage space capacity 23' 10'' x 5' 6'' x 5' 6'' = 720 ft³

STANDARDS & CERTIFICATIONS
Applicable regulations IBC, SAE, DOT, NFPA, CBC, NBC & CWB Vertical load: Floor: 7.18 KPa (150 psf) / Roof: 1 KPa (20 psf) Wind resistance: 115 mph without windwalls
77 mph with windwalls
Certificate stamped by professional engineers
All technical documents supplied
24/7 service support +1(800) 267-8243
Packet Page 000614
Stageline SL100 Sales Quote 2024
16-Jul-24 City of San Bernardino REV. 0

OPTIONS & ACCESSORIES

A WINDWALLS - SKIRTS VINYL/
SCRIM Price (USD) Quantity
a1 Upstage fire retardant windwall - 44' long x full height (with doors) (keder aluminum track system for easy installation) - black
Vinyl $ 5 200 1 $ 5 200
a2 Backdrop (with doors) - 24' x 15' - black $ 2 350
a3 Downstage windwall extensions - 10' 3'' x 15' (with doors) - (Set of 2) - black $ 2 850 a4 Skirting - 40' x 4' 9" - black Vinyl $ 1 350 1 $ 1 350 a5 Skirt extension - 8' 6" - black - (set of 2) $ 600
* for options a1 to a5, select material - also available in grey - fabrication delay * if option a3 selected, f1 (keder for windwalls on downstage roof panels) must be selected B SOUND WINGS & RIGGING Price (USD) Quantity
b1 Extension platforms (black non-slip) & accessories - 4' x 8' - (sugg'td qty: 4) $ 1 300 4 $ 5 200 b2 Guardrails (platform model) / aluminum - 3' 8" - (sugg'td qty: 8) $ 205 8 $ 1 640 b3 Reinforced flybays with line array and screen rigging points (set of 2) $ 2 010 1 $ 2 010 b4 FOH pipes - capacity: 700 lb - (set of 2) $ 2 105 1 $ 2 105 b5 Movable rigging brackets - (set of 2) $ 175
b6 2 Cylinder locks (corner post substitute) $ 575
b7 PA Extension bars (set of 2) $ 520 1 $ 520
b8 Additional rigging bar / 14' - spans 2 rigging points from left to right $ 410 C BANNER SUPPORTS Price (USD) Quantity
c1 Rooftop banner support posts - 37' x 4' $ 835 1 $ 835 c2 Banner framing bars $ 520 1 $ 520
c3 Lateral banner supports - 6' x 15' 10'' - includes pulley rigging points for retractable banner system $ 920 1 $ 920
c4 2 Lateral tightening bars / stage level $ 1 035 1 $ 1 035 D EXTEND TO 24' x 24' Price (USD) Quantity
d1 3 Extension platforms & accessories - 4' x 24' - upstage $ 3 900 d2 8 Guardrails (platform model) / aluminum - 3' 8" - upstage $ 1 640 d3 Bracing system for extension platforms - upstage $ 930 d4 Windwall to cover increased area - upstage $ 620
d5 Roof extension - vinyl canopy & hardware - 4' 9" / downstage - (b4 required) $ 3 680 E HYDRAULICS Price (USD) Quantity
e1 Hydraulic quick connectors $ 520
e2 Electric motor, 1 hp, 110 V, hydraulic connections and pump for dual power (storage compartment included) $ 3 735
e3 Safety cut off switch $ 775
F ENHANCED REVERSIBILITY OPTIONS Price (USD) Quantity
f1 Keder for windwalls on downstage roof panels $ 400 1 $ 400 f2 Multi-purpose, heavy-duty structural connectors for side overhang rigging beams and lateral banners. FOH pipe sliders included. $ 2 485 1 $ 2 485
f3 Reinforced 6’ flybay trusses (b3) with all hinged and articulated components on upstage roof panel (set of 2) – f2* required $ 4 945
Note: Options f1, f2 and f3 need to be selected for full reversibility H TRAILER HITCH Price (USD) Quantity
h1 Gooseneck with kingpin for 5th wheel hookup (instead of drawbar with pintle eye) $ 2 415 1 $ 2 415 h2 Gooseneck with 2 5/16’’ ball hitch hookup (instead of drawbar with pintle eye) $ 2 415 h3 Hydraulic gooseneck option for h1 or h2 $ 3 910
h4 Drawbar with pintle hitch (in addition to gooseneck) $ 2 760 h5 Ball hitch (attachment only) $ 1 265
h6 Drawbar with 2 5/16” ball coupler (instead of drawbar with pintle eye) - I ACCESSORIES Price (USD) Quantity
i1 Aluminum stairway - 7 steps - adjustable - 35" wide - with handrails $ 1 725 i2 Loading ramp / aluminum - 3' x 12' $ 1 840 1 $ 1 840 i3 Underfloor storage for loading ramp (2nd storage compartment recommended) $ 775 i4 ADA lift - up to 5' - 600 lb max load - portable - access from all sides $ 13 500 i5 Extension platform (black non-slip) & accessories - 4' x 8' $ 1 300 i5a Cutout gooseneck extension platform (black non-slip) & accessories - 4' x 8' $ 1 720 i5b Cutout engine extension platform (black non-slip) & accessories - 4' x 8' $ 1 720 i6 Extension platform (black non-slip) & accessories - 4' x 4' $ 1 040 i7 Guardrail (platform model) / aluminum - 3' 8" $ 205
i8 Guardrail (stage model) / aluminum - 2' 8'' $ 185
i9 Guardrail (stage model) / aluminum - 5' 9" $ 370
i10 Guardrail (stage model) / aluminum - 5 x 5' 9" + 2 x 2' 8" $ 2 185 i11 Quick shelter. polyester roof and walls - 8' x 8' $ 1 840 i12 Quick shelter. polyester roof and walls - 10' x 10' $ 2 070 i13 Storage compartment / aluminum checker plate - 14" x 16" x 36" - up to 3 $ 1 005 1 INCLUDED i14 Additional spares kit $ 490
i15 Underfloor storage system for options and accessories $ 2 875 1 $ 2 875 i16 Skids/skis $ 7 645
i17 Aluminum mags - 16" x 6" 8/6.5 bolt pattern $ 1 840 i18 10 or 4 x heated pads - 2' x 2' - winter conditions on hard standing $ 1 150 i19 10 or 4 x spiked pads - 2' x 2'- winter conditions on grass (i18 required) $ 500 i20 Storage container for heated pads $ 4 000
Stageline Mobile Stage Inc. Page 2 / 3
Packet Page 000615
Stageline Mobile Stage Inc.
700 Marsolais Street, L'Assomption, Quebec, Canada J5W 2G9 Tel.: (450) 589-1063, Fax: (450) 589-1711
www.stageline.com
Stageline Mobile Stage Inc. Page 3 / 3
Stageline SL100 Sales Quote 2024
16-Jul-24 City of San Bernardino REV. 0

OPTIONS & ACCESSORIES
K TRAILER GRAPHICS Price (USD) Quantity
k1 Logo only TBD
k2 Full graphic trailer wrap - (2 x (24’ 7” x 7’ 2”) - 2 x (4’ 11” x 7’)) $ 5 620 Customized scrim* banners - printed graphics - 4 color process k3 Rooftop header banner - 24' x 3' 10" $ 970
k4 Rooftop header banner - 37' x 3' 10" - spans lateral banners $ 1 390 k5 Lateral banners - 6' 6" x 15' 9" (Set of 2) $ 1 045
k6 Rear banner - 23' 4" x 12' 11" - installs full size, with or without backdrop $ 2 725 *available in vinyl - prices vary
L MISCELLANEOUS Price (USD) Quantity
l1 * Black fiberglass $ 2 010
l2 Misc_2 TBD
* Possible production delay
Total for Options & Accessories $ 31 350

SERVICES
SERVICES Price (USD) Quantity
m1 Trailer shrink wrap $ 700
m2 Transport (estimate only) $ 13 000 1 $ 13 000
m2a Transport to Champlain, NY - includes customs paperwork $ 1 500 m3 Training course - 3 day comprehensive (subject to options chosen) - maximum 4 technicians $ 2 890 1 $ 2 890 m4 Trainer expenses - to, in & from training site (n/a when training given at Stageline) $ 4 150 1 $ 4 150 Total for Services $ 20 040
*Quote valid for 10 business days
*Prices & specifications subject to change without notice Stageline SL100 - Sales Quote 2024 Costs related to transportation, training and trainer expenses (travel, accommodation and per diem) not included.

EXW: L'Assomption, Quebec, Canada
Packet Page 000616
Bid Detail
Pre-Bid Meeting Information
Mobile Stage Trailer RFP F-24 -1003
Project Title Mobile Stage Trailer
Invitation # RFP F-24 -1003
Bid Posting Date 03/25/2024 4:58 PM (PDT)
Project Stage Canceled
Bid Due Date 04/18/2024 3:00 PM (PDT)
Response Format Electronic
Project Type RFP (Request for Proposal)
Response Types Line Items
Cost File
Response File
General Attachment
Type of Award Lump Sum
Categories 321991 - Manufactured Home (Mobile Home) Manufacturing 333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
336212 - Truck Trailer Manufacturing
336214 - Travel Trailer and Camper Manufacturing
453930 - Manufactured (Mobile) Home Dealers
532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing
License Requirements
Department Finance
Address 290 North "D" Street
San Bernardino, California
92401
County San Bernardino
Bid Valid
Liquidated Damages
Estimated Bid Value
Start/Delivery Date
Project Duration
Pre-Bid Meeting No
Packet Page 000617
Online Q&A
Contact Information
Description
Online Q&A Yes
Q&A Deadline 04/02/2024 3:00 PM (PDT)
Contact Info Michelle Parra 909-384-5083
[email protected]
Bids to
Owner's Agent
Scope of Services The City of San Bernardino Parks, Recreation and Community Services Department would like the Mobile Stage will be able to handle all types of events and performances. It will include a hydraulically operated canopy for sun and rain protection during performances and extra security when closed.

Weather and vandal resistant materials must be used throughout the rugged stage body. The low-maintenance materials will provide highly durable, noncorrosive exterior body panels, frame, and a non-skid weather-resistant stage floor.

The size specifications are listed in a range. If the unit offers a different feature that functions as the described specification, must indicate how that specification meets the requirements in the proposal.

GENERAL SPECIFICATIONS:
• Stage shall feature fast set-up with minimal labor.
• Stage shall open in one continuous motion, raising and extending the roof canopy, and lowering two stage deck sections, by push-button hydraulic actuation.
• Stage shall feature auto leveling capabilities.
• Audience sightlines shall be open and unobstructed through the elimination of corner support columns and an open doorway roof support structure. • Stage deck size shall be between the sizes of 20ft. long by 16ft. deep and 40 ft. long by 24 ft. deep.
• Roof canopy shall extend beyond main stage edges on all sides. Roof canopy shall be pitched away from audience for controlled rainwater run-off. • Roof shall be capable of rapid lowering in the event of sudden severe weather. A simplified operation design shall provide faster raising and lowering times.
• Stage operation shall be electrically powered for quiet, environmentally friendly, and safe operation.
• Weather-resistant materials shall be used throughout the stage, including a non-steel surface stage deck.

Packet Page 000618
• Stage shall meet D.O.T. regulations established for over-the-road vehicles. • Two sets of wide portable stairs with handrails will be removable, without tools, for storage. Stairs must meet ADA Code for the rise, run and enclosed risers to be acceptable.

Other Details
Notes
Special Notices
Local Programs & Policies
Packet Page 000619
Bid Detail
Pre-Bid Meeting Information
Re-bid Mobile Stage Trailer RFP F-24-1008
Project Title Re-bid Mobile Stage Trailer
Invitation # RFP F-24-1008
Bid Posting Date 06/12/2024 4:43 PM (PDT)
Project Stage Closed
Bid Due Date 07/16/2024 3:00 PM (PDT)
Response Format Electronic
Project Type RFP (Request for Proposal)
Response Types Line Items
Cost File
Response File
General Attachment
Type of Award Lump Sum
Categories 321991 - Manufactured Home (Mobile Home) Manufacturing 333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
336212 - Truck Trailer Manufacturing
336214 - Travel Trailer and Camper Manufacturing
453930 - Manufactured (Mobile) Home Dealers
532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing
License Requirements
Department Finance
Address 290 North "D" Street
San Bernardino, California
92401
County San Bernardino
Bid Valid
Liquidated Damages
Estimated Bid Value
Start/Delivery Date
Project Duration
Pre-Bid Meeting Yes - Not Mandatory
Packet Page 000620
Online Q&A
Contact Information
Description
Pre-Bid Meeting Date 06/26/2024 9:00 AM (PDT)
Pre-Bid Meeting Location A NON-MANDATORY Pre-Bid Conference is scheduled for Wednesday, June 26, 2024, at 9:00 a.m. via Microsoft Teams. The link is below: Microsoft Teams Need help? Join the meeting now Meeting ID: 293 075 541 461 Passcode: noRgVu
Online Q&A Yes
Q&A Deadline 07/03/2024 3:00 PM (PDT)
Contact Info Michelle Parra 909-384-5083
[email protected]
Bids to
Owner's Agent
Scope of Services The City of San Bernardino Parks, Recreation and Community Services Department would like the Mobile Stage will be able to handle all types of events and performances. It will include a hydraulically operated canopy for sun and rain protection during performances and extra security when closed.

GENERAL SPECIFICATIONS:
• Stage shall feature fast set-up with minimal labor.
• Stage shall open in one continuous motion, raising and extending the roof canopy, and lowering two stage deck sections, by push-button hydraulic actuation.
• Stage shall feature auto leveling capabilities.
• Audience sightlines shall be open and unobstructed through the elimination of corner support columns and an open doorway roof support structure. • Stage deck size shall be between the sizes of 20ft. long by 16ft. deep and 40 ft. long by 24 ft. deep.
• Roof canopy shall extend beyond main stage edges on all sides. Roof canopy shall be pitched away from audience for controlled rainwater run-off. • Roof shall be capable of rapid lowering in the event of sudden severe Packet Page 000621
weather. A simplified operation design shall provide faster raising and lowering times.
• Stage operation shall be electrically powered for quiet, environmentally friendly, and safe operation.
• Weather-resistant materials shall be used throughout the stage, including a non-steel surface stage deck.
• Stage shall meet D.O.T. regulations established for over-the-road vehicles. • Two sets of wide portable stairs with handrails will be removable, without tools, for storage. Stairs must meet ADA Code for the rise, run and enclosed risers to be acceptable.

Other Details
Notes
Special Notices
Local Programs & Policies
Packet Page 000622

19. Accept the Kaiser Permanente California Community Foundation Grant in the amount of $60,000, and Appropriate Funds for the Operation Splash 2024 and 2025 Summer Aquatics Programs in the Amount of $60,000 for FY’s 2024-2026 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-014:

1. Authorizing the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and

3. Authorizing the Director of Finance & Management Services to amend the FY 2024/25 Operating Budget by appropriating $60,000 of grant funds in both revenue and expenditures.

Packet Page 000623

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, City Manager;
Ernesto Salinas, Interim Director of Parks & Recreation and Operations & Forestry
Department: Parks & Recreation and Operations & Forestry Subject: Accept the Kaiser Permanente California Community Foundation Grant in the amount of $60,000, and
Appropriate Funds for the Operation Splash 2024 and
2025 Summer Aquatics Programs in the Amount of
$60,000 for FY’s 2024-2026 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-014:

1. Authorizing the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and

3. Authorizing the Director of Finance & Management Services to amend the FY 2024/25 Operating Budget by appropriating $60,000 of grant funds in both revenue and expenditures.

Executive Summary
The Aquatics Division has received notification of grant award in the amount of $60,000 for fiscal years 2024/25 and 2025/26. This grant will be used for swim classes and the Re-Think Your Drink Campaign for the community for fiscal year 2024/2025 and fiscal year 2025/2026.

Packet Page 000624
Background
The Parks and Recreation department has been the recipient of grants from the Kaiser Fontana & Ontario Medical Center and Kaiser Southern California Regional Headquarters consistently since 2009. In the course of the past fifteen years, this department has in total been awarded $367,250 as of today. The grants have ranged from $20,000 to $60,000, depending on the year. These grants enable the swimming pools at Nunez Park, Hernandez Community Center, Delmann Heights Community Center, and Jerry Lewis Swim Center to expand services to the low-income community throughout the summer season. The Department has successfully met or exceeded annual target funding objectives, as noted in the Progress and Final Reports.

In September of 2023, staff submitted an online application with the Regional Kaiser Office and the contribution was subsequently awarded on December 6, 2023. As a result of this grant, the department has achieved several objectives. These include:
• Awarding over 80 swim passes for both summer 2022 & 2023 • More than 324 students gained swimming skills both summer 2022 & 2023 • Twenty students ages 11-15 completed the junior lifeguard training • The Rethink Your Drink program reached more than 60,000 residents Discussion
Kaiser has awarded the department annual grants for the upcoming two summer seasons. This contribution comes solely from the Southern California Regional Headquarters and will cover 18 months of operation, or two summer cycles (2024 and 2025).

The award in the amount of $60,000 will allow the department to offer low-income youth, ages 6-17, the opportunity to learn how to swim or to advance their swimming skills at no cost. Lessons and programs will take place at several city pools over the course of two summers. It will also allow the department to continue to offer the Junior Lifeguard Program for the summer of 2024 and 2025. In addition, this grant allows for swim passes for the community.
2021-2025 Strategic Targets and Goals
This request aligns with Key Target 3.c. Constantly evaluate public safety service delivery models to enhance the quality of service.

Fiscal Impact
There is no fiscal impact to the General Fund for this project. The Fiscal Year 2024/25 Operating Budget will be amended to recognize $60,000 in grant funding in both revenue and expenditures.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-014:

Packet Page 000625

1. Authorizing the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and

3. Authorizing the Director of Finance & Management Services to amend the FY 2024/25 Operating Budget by appropriating $60,000 of grant funds in both revenue and expenditures.

Attachments
Attachment 1 Resolution 2025-014
Attachment 2 Kaiser Grant 2024-2026 Invite to Apply
Attachment 3 Kaiser Grant 2024-2026 Operation Splash Grant Application Attachment 4 Kaiser Splash Grant 2024-2026 Award EM
Attachment 5 Kaiser Grant 2024-2026 Award Distribution
Ward:

All Wards
Synopsis of Previous Council Actions:

January 19,2022 - Mayor and City Council ratified the submittal of a grant application to Kaiser Permanente Operation Splash Regional Community Benefit Grants Program for the funding amount of $59,000 to augment Parks, Recreation and Community
Services Department.

June 19, 2019 - Mayor and Common Council ratified the submission of an application for, accepted a Contribution Sponsorship from Kaiser Permanente Operation Splash Regional Community
Benefit Grant Program in the amount of $29,750 for each of the 2019 and 2020 summer aquatics programs, and allocated $29,750 in grant funds to each of the FY 2019-2020 and FY 2020-2021 budgets to fund the Summer aquatics programs.

June 7, 2017 - Mayor and Common Council ratified the submission of an application for, accepted a Contribution Sponsorship from Kaiser Permanente Operation Splash Regional Community
Benefit Grant Program in the amount of $39,750 for each of the 2017 and 2018 summer aquatics programs, and allocated $39,750 in grant funds to each of the FY 2017-2018 and FY 2018-2019 budgets to fund the Summer aquatics programs.

Packet Page 000626
June 15, 2016 - Mayor and Common Council ratified the submission of an application for, accepted a Contribution Sponsorship from Kaiser Permanente Operation Splash Regional Community
Benefit Grant Program for, and appropriated additional
General Fund Expenditures in the Amount of $27,000 for the 2016 Summer Aquatics Program.

June 15, 2015 - Mayor and Common Council ratified the submission of an application for, accepted a Contribution Sponsorship from Kaiser Permanente Operation Splash Regional Community
Benefit Grant Program for, and appropriated additional
General Fund Expenditures in the Amount of $27,000 for the 2015 Summer Aquatics Program.

May 5, 2014 - Mayor and Common Council accepted a $30,000 Grant Award (Contribution Sponsorship) from California Community Foundation and authorized the appropriation of $30,000 in additional grant expenditures for the parks, Recreation and Community Services Department’s 2014 Summer Aquatics
Program.

May 6, 2013 - Mayor and Common Council accepted a grant award from Kaiser Permanente Operation Splash Regional Community
Benefit Grant Program for funding in the amount of $30,000 and ratified the submittal of an on-line grant application upon invite to Kaiser Permanente Fontana and Ontario Medical Centers Community Benefit Grant Program for funding in the amount of $25,000 to provide for the Parks, Recreation and Community Services Department for the 2013 Summer
Aquatics Season.

March 19, 2012 - Mayor and Common Council ratified the submittal of an online grant application to Kaiser Permanente Regional Operation Splash Community Benefit Grant Program in the amount of $30,000 for funding of aquatics programs in 2012 December 20, 2010 - Mayor and Council ratified submittal of a grant application to Kaiser Permanente Operation Splash Regional Community
Benefits Grants Program in the amount of $20,000.00 to
Parks, Recreation and Community Services Department
December 21, 2009 - Mayor and Council ratified the submittal of a Letter of Interest to Kaiser Permanente Fontana Medical Center Community
Benefit Grants Program for funding in the amount of
$25,000.00 to Parks, Recreation and Community Services
Department
Packet Page 000627
August 3, 2009 - Mayor and Council ratified the submittal of a grant application to Kaiser Permanente Operation Splash Regional Community Benefit Grants Program for the funding amount of 20,000.00 to augment Parks, Recreation and Community Services
Department.

Packet Page 000628
Resolution No. 2025-014
Resolution 2025-014
December 18, 2024

Page 1 of 3 ends

RESOLUTION NO. 2025-014

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO ACCEPT THE

GRANT AWARD FROM KAISER PERMANENTE IN THE
AMOUNT OF $60,000, AUTHORIZE THE CITY MANAGER

OR THEIR DESIGNEE TO CONDUCT ALL

NEGOTIATIONS, SIGNING AND SUBMITTALS OF

NECESSARY DOCUMENTS TO RECEIVE GRANT

AWARDS, AND AUTHORIZE THE DIRECTOR OF

FINANCE AND MANAGEMENT SERVICES TO AMEND

THE OPERATING BUDGET FOR REVENUE AND
EXPENDITURES FOR FY2024/2025 AND FY 2025/2026.

WHEREAS, the City submitted an application entitled Operation Splash 2025 & 2026 in September 2023 from the Kaiser Permanente Regional Community Health Contributions Program (“Kaiser Grants Program”) to support the 2025 and 2026 Summer Aquatics Programs; and WHEREAS, the Notice of Grant Award from Kaiser Permanente California Community Foundation in the amount of $60,000 was received by the Parks, Recreation and Community Services Department on December 6, 2023; and
WHEREAS, the City has received through the Kaiser Permanente Regional Community and Fontana/Ontario Medical Centers Operation Splash Health Contributions Program since 2009; and
WHEREAS, individuals of all ages and abilities participate in various aquatics programs at multiple City pool locations.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Mayor and City Council hereby authorize the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000.

SECTION 3. The Mayor and City Council hereby authorize the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards.

SECTION 4. The Mayor and City Council hereby authorize the Director of Finance and Management Services to amend the operating budget for revenue and expenditures for FY 2024/2025 and FY 2025/2026.

Packet Page 000629
Resolution No. 2025-014
Resolution 2025-014
December 18, 2024

Page 2 of 3 ends

SECTION 7. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 15th day of January 2025.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000630
Resolution No. 2025-014
Resolution 2025-014
December 18, 2024

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-014, adopted at a regular meeting held on the 15th day of January 2025 by the following vote:

Genoveva Rocha, CMC, City Clerk
Packet Page 000631
Packet Page 000632
Packet Page 000633
Packet Page 000634
Packet Page 000635
Packet Page 000636
Packet Page 000637
Packet Page 000638
Packet Page 000639
Packet Page 000640
Packet Page 000641
Packet Page 000642
Packet Page 000643
Packet Page 000644
Packet Page 000645
Packet Page 000646

20. Accept the FY 2023 $175,000 Department of Justice Project Safe Neighborhoods Grant (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-015 authorizing:

1. The City Manager or designee to accept the FY 2023 Department of Justice, Project Safe Neighborhoods grant funding.

2. The Interim Director of Finance and Management Services to amend FY 2024/25 Adopted Budget appropriating $175,000 in both revenue and expenditures.

Packet Page 000647

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Darren Goodman, Chief of Police
Department: Police
Subject: Accept the FY 2023 $175,000 Department of Justice Project Safe Neighborhoods Grant (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-015 authorizing:

1. The City Manager or designee to accept the FY 2023 Department of Justice, Project Safe Neighborhoods grant funding.

2. The Interim Director of Finance and Management Services to amend FY 2024/25 Adopted Budget appropriating $175,000 in both revenue and expenditures.

Executive Summary
The Department was awarded $175,000 through the Project Safe Neighborhoods Program Grant by the U.S. Department of Justice. This grant funding will be used to staff overtime shifts focused on reducing violent crime and fostering safer neighborhoods.

Background
The Project Safe Neighborhoods (PSN) program is administered by the U.S.

Department of Justice (DOJ), Bureau of Justice Assistance (BJA), through the United States Attorney’s Office for the Central District of California (USAO-CDCA), with the San Diego Association of Governments (SANDAG) serving as the fiscal agent. The PSN Grant is awarded through a competitive process. Most recently, the Department received PSN Grant funds (PSN22) for fiscal year 2023-24 to fund overtime for officers conducting proactive patrols within the City. Subsequently, on June 4, 2024, the Packet Page 000648
Department submitted a grant proposal to compete for FY 2023 PSN grant funding (PSN23). On November 19, 2024, the Department was notified of its award of an additional $175,000 to support the proposed program.

Discussion
The PSN program is designed to create and foster safer neighborhoods through a sustained reduction in violent crime. The program combines proactive law enforcement efforts with intervention and prevention specialists, in a multifaceted approach to address violent offenders and the underlying drivers of violent crime and gun violence. The grant funding has been authorized to be used by the Department to fund overtime for Focused Intelligence Rapid Enforcement Violent Crime Impact Teams. The grant has a term of up to three years, or until the funds have been expended. There are no matching funds for this grant. The Department hopes to accomplish the following goals:

Goal 1 - Crime Reduction:

Achieve a 10% reduction in violent crimes, including homicides and aggravated assaults, in targeted high-crime areas by the end of the grant term.

Goal 2 - Firearm Seizures:

Recover at least 25 illegal firearms, including ghost guns and modified firearms, through targeted operations by September 30, 2025.

Goal 3 - Youth Engagement:

Enroll 50 at-risk youth in mentoring programs and life skills workshops, with 25% reporting improved confidence and reduced interest in gang involvement in postprogram surveys.

Goal 4 - Law Enforcement Deployments:

Conduct deployments of Emergency Response and Proactive Enforcement Teams in high-crime areas, increasing during peak periods such as the summer months.

Goal 5 - Gang Activity Suppression:

Reduce reported gang-related incidents in the city by 10% through targeted enforcement and community outreach efforts.

Goal 6 - Community Engagement:

Host at least 4 community events during the grant period to foster trust and collaboration between residents and law enforcement, with a 15% increase in attendance compared to 2024 events.

Goal 7 - Collaborative Prosecutions:

Refer at least 20 high-risk individuals for federal or state prosecution through partnerships with ATF, FBI, and US Marshals.

Goal 8 - Data-Driven Strategies:

Use hotspot analysis to direct enforcement teams, ensuring deployments target identified high-crime areas.

The Department was awarded PSN funds most recently for FY 2023/24, enabling the deployment of officers on an overtime basis for data-driven proactive patrols aimed at Packet Page 000649
reducing gang activity and violent crime citywide. In 2023, PSN grant-funded patrols contributed to the recovery of a record-breaking number of firearms. The ongoing PSN22 grant-funded initiatives, expected to conclude in early 2025, have so far facilitated 28 operations, resulting in 190 arrests (166 felonies, 5 misdemeanors, and 19 warrant-related arrests). These efforts have also led to the recovery of 90 firearms, 20 pounds of methamphetamine, the execution of 25 search warrants, and the closure of 5 illegal net cafés.

Year-to-date, the City has seen a 28% reduction in homicides and a 31% decline in gang-related shootings, and PSN-funded activities have contributed to these significant decreases in violent crime.
2021-2025 Strategic Targets and Goals
The request to authorize the receipt, obligation, and expenditure of the FY 2023 Project Safe Neighborhoods Grant aligns with Key Target No. 1c: Improved Operational & Financial Capacity - Implement, maintain, and update a fiscal accountability plan.

Fiscal Impact
There is no fiscal impact to the General Fund with the acceptance of this grant, as there are no matching requirements. The FY 2024/25 Adopted Budget will be amended in both revenues and expenditures by $175,000.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-015 authorizing:

1. The City Manager or designee to accept the FY 2023 Department of Justice, Project Safe Neighborhoods grant funding.

2. The Interim Director of Finance and Management Services to amend FY 2024/25 adopted Budget appropriating $175,000 in both revenue and expenditures.

Attachments
Attachment 1 Resolution 2025-015
Attachment 2 Award Agreement
Ward:

All Wards
Synopsis of Previous Council Actions:

Jan 17, 2024 Mayor and City Council adopted resolution No. 2024-020, authorizing the City Manager to accept the FY 2022 Project Safe Neighborhoods. Grant and the Director of Finance to amend the FY 2023/2024 adopted budget approving $175,000 in both revenue and expenditures.

Packet Page 000650
Dec 07, 2022 Mayor and City Council adopted resolution No. 2022-243 authorizing the City Manager to accept the FY 2019 Project Safe Neighborhoods Grant and the Director of Finance to amend the FY 2022/2023 adopted budget approving
$177,154.51 in both revenue and expenditures.

Sept 21, 2022 Mayor and City Council adopted resolution No. 2022-192 authorizing the City Manager to accept the FY 2021 Project Safe Neighborhoods Grant and the Director of Finance to amend the FY 2022/2023 adopted budget approving $200,000 in both revenue and expenditures.

June 6, 2021 Mayor and City Council adopted resolution No. 2021-132 authorizing the City Manager to accept the FY 2020 Project Safe Neighborhoods Grant and the Director of Finance to amend the FY 2020/21 adopted budget appropriating $174,496 in both revenue and expenditures.

Packet Page 000651
Resolution No. 2025-015
Resolution No. 2025-

Page 1 of 3 ends

RESOLUTION NO. 2025-015

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO ACCEPT THE
FY 2023 DEPARTMENT OF JUSTICE, PROJECT SAFE

NEIGHBORHOODS GRANT FUNDING AND AUTHORIZE

THE INTERIM DIRECTOR OF FINANCE AND
MANAGEMENT SERVICES TO AMEND THE FY 2024/25
ADOPTED BUDGET APPROPRIATING $175,000 IN BOTH
REVENUE AND EXPENDITURES.

WHEREAS, the City of San Bernardino has been awarded the FY 2023 Project Safe Neighborhoods Grant funding in the amount of $175,000.00; and, WHEREAS, The City will utilize grant funding to deploy Violent Crime Impact Teams, which will use data-driven intelligence to guide their patrols and help reduce violent crime across the City.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Acceptance of PSN Grant. The City Manager is hereby authorized to execute the grant agreement between the City of San Bernardino and the San Diego Association of Governments and accept the FY 2023 Project Safe Neighborhoods Grant in the amount of $175,000.00.

SECTION 3. Amendment of Adopted Budget. The Agency Director of Administrative Services is hereby authorized to amend the FY 2024/25 Adopted Budget increasing revenue and expenditures by $175,000.00.

SECTION 4. California Environmental Quality Act (“CEQA”). That the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

Packet Page 000652
Resolution No. 2025-015
Resolution No. 2025-

Page 2 of 3 ends

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of __________ 2025.

Helen Tran, Mayor
City of San Bernardino
Attest:

Genoveva Rocha, CMC, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
Packet Page 000653
Resolution No. 2025-015
Resolution No. 2025-

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA)
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO)
I, Genoveva Rocha, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-015, adopted at a regular meeting held on the ___ day of _______ 2025 by the following vote:

Genoveva Rocha, CMC, City Clerk
Packet Page 000654
FY 2023 PSN Page 1 of 35 SBPD

SUBAWARD INFORMATION
Federal Award Identification U.S. Department of Justice (US DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA)
Subrecipient City of San Bernardino - San Bernardino Police Department (SBPD) Subrecipient’s Unique Entity Identifier HRJPGFZSC3H6
Subaward Number and Project Title FY2023 PSN Gang and Gun Crime Reduction Program Federal Award Identification Number (FAIN) 15PBJA-23-GG-02435-GUNP Federal Award Date 09/25/2023
Subaward Period of Performance Start and
End Dates
10/01/2023 – 09/30/2026
Subaward Budget Period Start and End
Dates
10/01/2023 – 09/30/2026
Amount of Federal Funds Obligated by this
action by SANDAG to the Subrecipient
$175,000
Total Amount of Federal Funds Obligated to
the Subrecipient by SANDAG including the
current financial obligation
$175,000
Total Amount of the Federal Award
committed to the Subrecipient by SANDAG
$175,000
Federal award project description, as
required to be responsive to the Federal
Funding Accountability and Transparency
Act (FFATA)
This project is supported under Fiscal Year 2023 (BJA – Project Safe Neighborhoods Award) 34 USC 60701-05. Project Safe Neighborhoods (PSN) is designed to create and foster safer communities through a sustained reduction in violent crime. The program's effectiveness depends upon the ongoing coordination, cooperation, and partnerships of local, state, tribal, and federal law enforcement agencies and community organizations working together with the communities they serve — engaged in a unified approach coordinated by the U.S. Attorney (USA) in all 94 districts.

Federal awarding agency U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA)
Fiscal Agent and contact information of
awarding official
San Diego Association of Governments
401 B Street, Suite 800
San Diego, CA 92101
(619) 699-1900
[email protected]
Catalog of Federal Domestic Assistance
(CFDA)

16.609 – Project Safe Neighborhoods
Is this Subaward for Research and
Development?
No
Indirect cost rate for the Federal award per 2
CFR 200.414
N/A
Packet Page 000655
FY 2023 PSN Page 2 of 35 SBPD
FY 2023 PROJECT SAFE NEIGHBORHOODS

SUBAWARD GRANT AGREEMENT

BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS

AND SAN BERNARDINO POLICE DEPARTMENT (SBPD)
AGREEMENT NO. INSERT NUMBER
This Subaward Grant Agreement No. Insert Number (AGREEMENT), executed as of the date of the last signature shown on the signature page, is between the San Diego Association of Governments, 401 B Street, Suite 800, San Diego, California 92101 (SANDAG), and City of San Bernardino - San Bernardino Police Department, 710 N. D Street, San Bernardino, CA 92410 (hereinafter referred to as “SUBRECIPIENT”). SANDAG and SUBRECIPIENT are also hereinafter collectively referred to as “the Parties.”

RECITALS
WHEREAS, SUBRECIPIENT submitted a proposal in response to the Office of the United States Attorney (USAO), Southern District of California solicitation for innovative, multi-disciplinary, multi-agency approaches to address violent crime through the cultivation of collaborative relationships; and WHEREAS, SANDAG is the fiscal agent of the grant for the FY 2023 Project Safe Neighborhood (PSN), (CFDA Number 16.609) (the “Master Agreement” or “Grant”) from the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA); NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

I. GRANT AWARD AND TERM OF AGREEMENT
A. The total amount payable to SUBRECIPIENT pursuant to this AGREEMENT by SANDAG shall not exceed the amount shown on the first page of this AGREEMENT (Fund Limit). It is agreed and understood that this Fund Limit is a ceiling and that SANDAG will only reimburse the allowable cost of services actually rendered in accordance with the AGREEMENT. The actual amount reimbursed by SANDAG may be less than the Fund Limit.

B. The effective date is the Subaward Period of Performance Start Date shown on the first page of this AGREEMENT. SANDAG authorizes RECIPIENT to begin working on the Project, and SUBRECIPIENT agrees to undertake Project work, promptly after receiving a written Notice to Proceed from SANDAG. SUBRECIPIENT shall not proceed with the Project, and shall not be eligible to receive payment for work performed, prior to SANDAG issuance of a written Notice to Proceed.

C. This AGREEMENT shall terminate on the Subaward Period of Performance End Date shown on the first page of this AGREEMENT unless it is amended in writing by the Parties.

Packet Page 000656
FY 2023 PSN Page 3 of 35 SBPD
II. NOTIFICATION OF PARTIES
All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses:

SANDAG: San Diego Association of Governments
Attention: Dr. Octavio Rodriguez Ferreira
401 B Street, Suite 800
San Diego, CA 92101
[email protected]
SUBRECIPIENT: City of San Bernardino - San Bernardino
Police Department (SBPD)
Attention Lieutenant Jason King
710 N. D Street
San Bernardino, CA 92410
[email protected]
III. SCOPE OF PERFORMANCE
A. SUBRECIPIENT agrees to complete the Project as described in the Statement of Work attached as Exhibit A to this AGREEMENT using the awarded federal funds provided under the AGREEMENT solely for the Project.

B. This AGREEMENT was awarded based on the application submitted by SUBRECIPIENT with the intention that the awarded funds would be used to implement the Project as described in the Statement of Work. Any substantive deviation from the Statement of Work must be approved in advance by written amendment if grant funds are to be used for such changes. If SUBRECIPIENT believes substantive changes need to be made to the Project, SUBRECIPIENT will immediately notify SANDAG in writing. SANDAG will then determine whether the Project is still consistent with the overall objectives of the relevant federal funding program and whether the changes would have negatively affected the Project ranking during the grant application process.

SANDAG reserves the right to have AGREEMENT funding withheld or refunded due to substantive Project changes.

C. Any adjustments to the budget that result in a change of 10% or less of the total contract value shall not require a formal contract amendment. Such modifications may be approved and documented by mutual written agreement between the parties and shall be deemed valid without the need for further revision of this contract.

D. SUBRECIPIENT shall make diligent and timely progress toward completion of the Project within the timelines set forth in the Project Schedule, if any, included in the Statement of Work.

E. In the event SUBRECIPIENT encounters or anticipates difficulty in meeting the Project Schedule, SUBRECIPIENT shall immediately notify SANDAG in writing and shall provide pertinent details, including the reason(s) for the delay in performance and the date by which SUBRECIPIENT expects to complete performance. SUBRECIPIENT’s notification shall be informational in Packet Page 000657
FY 2023 PSN Page 4 of 35 SBPD
character only and SANDAG’s receipt of it shall not be construed as a waiver by SANDAG of a project delivery schedule or date, or any rights or remedies provided by this AGREEMENT.

IV. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2023 award from OJP.

The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2023 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2023 award.

For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.

Record retention and access: Records pertinent to the award that SUBRECIPIENT must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which SUBRECIPIENT must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.

In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, SUBRECIPIENT is to contact SANDAG promptly to seek clarification from OJP.

V. COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. SUBRECIPIENT agrees to comply with the DOJ Grants Financial Guide.

VI. COMPLIANCE WITH GENERAL APPROPRIATIONS LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS (FY 2023)
SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2023, are set out at https://ojp.gov/funding/Explore/FY21AppropriationsRestrictions.htm, and are incorporated by reference here.

Should a question arise as to whether a particular use of federal funds by SUBRECIPIENT would or might fall within the scope of an appropriations-law restriction, SUBRECIPIENT is to contact SANDAG Packet Page 000658
FY 2023 PSN Page 5 of 35 SBPD
promptly to seek guidance from OJP and may not proceed without the express prior written approval of OJP.

VII. RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE

UNITED STATES CODE
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.

Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.

VIII. FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the AGREEMENT was executed only after ascertaining the availability and appropriation of funds.

B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to SANDAG by the United States Government for the purpose of this Project. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the SANDAG Board of Directors, Congress or the State Legislature that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that, if the Congress does not appropriate sufficient funds for the program and Project, this AGREEMENT shall be amended to reflect any reduction in funds.

D. SANDAG has the option to void this AGREEMENT under the termination clause or to amend this AGREEMENT to reflect any reduction of funds. In the event of an unscheduled termination, SANDAG may reimburse or offset SUBRECIPIENT costs in accordance with the provisions of this AGREEMENT.

IX. PAYMENT
A. The method of payment for this AGREEMENT will be based upon actual allowable costs.

SANDAG will reimburse SUBRECIPIENT for expended actual allowable direct and indirect costs, including, but not limited to, labor costs, employee benefits, and travel and third-party contract costs incurred by SUBRECIPIENT in performance of the Project work, not to exceed the Fund Limit set forth in this AGREEMENT.

B. A subrecipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise SANDAG and OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Packet Page 000659
FY 2023 PSN Page 6 of 35 SBPD
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.

C. Federal funds must be used to supplement existing State and local funds for program activities and must not supplant (replace) those funds that have been appropriated for the same purpose.

D. SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").

E. Reimbursement of SUBRECIPIENT expenditures will be authorized only for those allowable costs actually incurred by SUBRECIPIENT in the performance of the Project work. SUBRECIPIENT must have incurred the expenditures on or after receiving the SANDAG Notice to Proceed and before the Termination Date of this AGREEMENT, and also must have paid for those costs to claim any reimbursement.

F. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.

G. With respect to any award of more than $250,000 made under a solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. The 2023 salary table for SES employees is available on the Office of Personnel Management website.

OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200. See the DOJ Financial Guide for more information on Employee Compensation.

H. SUBRECIPIENT shall submit invoices no more frequently than monthly, and no less frequently than every 90 calendar days. SANDAG will reimburse SUBRECIPIENT for all allowable Project costs no more frequently than monthly, and no less frequently than every 90 calendar days, in arrears as promptly as SANDAG fiscal procedures permit upon receipt of itemized signed invoices. The standardized SUBRECIPIENT invoice and reporting forms will be provided by SANDAG. Invoices shall reference this AGREEMENT, and shall be signed and submitted to SANDAG at the following address or as may be otherwise indicated by SANDAG in the event it transitions to an electronic invoicing process:

San Diego Association of Governments
Attention: Kami Leone
401 B Street, Suite 800
Packet Page 000660
FY 2023 PSN Page 7 of 35 SBPD
San Diego, CA 92101
[email protected]
X. COST PRINCIPLES
A. SUBRECIPIENT agrees to comply with 2 CFR 200, including but not limited to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements and the DOJ Grants Financial Guide, as applicable.

B. Any Project costs for which SUBRECIPIENT has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR 200 or the DOJ Grants Financial Guide are subject to repayment by SUBRECIPIENT to SANDAG by offset or other means approved by SANDAG. Should SUBRECIPIENT fail to reimburse moneys due SANDAG within 30 calendar days of discovery or demand, or within such other period as may be agreed to in writing between the Parties hereto, SANDAG is authorized to intercept and withhold future payments due SUBRECIPIENT from SANDAG.

C. If SUBRECIPIENT currently has other active awards of federal funds, or if SUBRECIPIENT receives any other award of federal funds during the period of performance for this award, SUBRECIPIENT promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, SUBRECIPIENT must promptly notify SANDAG and the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.

XI. RESTRICTIONS ON “LOBBYING”
In general, as a matter of federal law, federal funds awarded by OJP may not be used by SUBRECIPIENT, or its subrecipients at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government.

See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by SUBRECIPIENT, or its subrecipients at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.

Should any question arise as to whether a particular use of federal funds by a subrecipient would or might fall within the scope of these prohibitions, SUBRECIPIENT is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.

Packet Page 000661
FY 2023 PSN Page 8 of 35 SBPD
XII. INDEMNIFICATION AND LIABILITY
A. Nothing in the provisions of this AGREEMENT is intended to create duties or obligations to or rights in third parties to this AGREEMENT or effect the legal liability of either party to the AGREEMENT by imposing any standard of care with respect to operation, maintenance, or repair different from the standard of care imposed by law or this AGREEMENT. In connection with the Project, SUBRECIPIENT agrees that SANDAG shall not be subject to any obligations or liabilities to any subrecipient, or other person or entity that is not a party to this AGREEMENT.

Notwithstanding that SANDAG may have concurred in or approved any subaward or contract at any tier, SANDAG has no obligations or liabilities to any entity other than the SUBRECIPIENT, including any subrecipient at any tier.

B. Neither SANDAG nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by SUBRECIPIENT or its subrecipients or subcontractors under or in connection with any work, authority, or jurisdiction arising from or related to this AGREEMENT. SUBRECIPIENT, its subrecipients and subcontractors shall fully defend, indemnify, and save harmless SANDAG, its officers and employees from all claims, suits, or actions of every name, kind, and description occurring by reason of anything done or omitted to be done by SUBRECIPIENT, its subrecipients and subcontractors under or in connection with any work, authority, or jurisdiction arising under this AGREEMENT.

XIII. INSURANCE
SUBRECIPIENT shall procure and maintain, and shall cause its subrecipients to maintain, during the period of performance of this AGREEMENT, and for 12 months following the termination date of this AGREEMENT, policies of insurance from insurance companies authorized to do business in the State of California or the equivalent types and amounts of self-insurance, as follows:

A. General Liability. Combined single limit of $1,000,000 per occurrence and $2,000,000 general aggregate for personal and bodily injury, including death, and broad form property damage. The policy must include an acceptable “Waiver of Transfer Rights of Recovery Against Others Endorsement.” The policy must name SANDAG as an additional insured in the endorsement. A deductible or retention may be utilized, subject to approval by SANDAG.

B. Automobile Liability. For personal and bodily injury, including death, and property damage in an amount not less than $1,000,000. Third-party contractor shall include SANDAG as a loss payee on its policy.

C. Workers’ Compensation and Employer’s Liability. Policy must comply with the laws of the State of California. The policy must include an acceptable “Waiver of Right to Recover From Others Endorsement”.

SUBRECIPIENT shall furnish satisfactory proof by one or more certificates that it has the foregoing insurance. These policies shall be primary insurance as to SANDAG so that any other coverage held by SANDAG shall not contribute to any loss under insurance procured and maintained by SUBRECIPIENT required under this AGREEMENT. Each insurance policy shall contain a clause, which provides that the policy may not be canceled without first giving 30 days’ advance written notice to SANDAG. For purposes of this notice requirement, any material change in the policy prior to its expiration shall be considered a cancellation.

Packet Page 000662
FY 2023 PSN Page 9 of 35 SBPD
SUBRECIPIENT shall maintain sufficient insurance or a self-insurance program approved by SANDAG to cover all casualty losses and ensure the repair or replacement of federally funded Property. In the event a piece of Property is not replaced or repaired, SUBRECIPIENT agrees to transfer any insurance proceeds received to SANDAG for remitting the federal share.

XIV. NON-DISCRIMINATION
A. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.

Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to subrecipient organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain subrecipients that are faithbased or religious organizations.

The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.

B. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R.

Part 42 that relate to an equal employment opportunity program.

C. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
D. SUBRECIPIENT, and its subrecipients at any tier, shall not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of race, color, religion, creed, national origin, ancestry, age (over 40), gender identity or expression, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), medical condition, physical or mental disability, genetic information, sexual orientation, marital status, military or veteran status or any other category protected under federal, state or local law. SUBRECIPIENT and its third-party contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

SUBRECIPIENT and its third-party contractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12900 et seq.) and the applicable Packet Page 000663
FY 2023 PSN Page 10 of 35 SBPD
regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this AGREEMENT by this reference and are made a part hereof as if set forth in full. SUBRECIPIENT and its third-party contractor shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

E. SUBRECIPIENT certifies that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, subrecipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov.

F. SUBRECIPIENT shall include the nondiscrimination and compliance provisions of this Section in all subawards under this AGREEMENT.

G. SUBRECIPIENT shall sign and submit to SANDAG the following forms attached to this AGREEMENT, prior to, or concurrently with, this AGREEMENT: “Certificate of Nondiscrimination Assurances,” and “Equal Employment Opportunity Certificate of Compliance.” XV. ALL SUBAWARDS MUST HAVE SPECIFIC FEDERAL AUTHORIZATION SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").

The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization) and are incorporated by reference here.

Although SUBRECIPIENT may delegate any or almost all Project responsibilities to one or more subrecipients at any tier, SUBRECIPIENT agrees that it, rather than any subrecipients, is ultimately responsible for compliance with all applicable laws, regulations, and this AGREEMENT.

XVI. PURCHASES BY SUBRECIPIENT
A. Prior authorization in writing by SANDAG shall be required before SUBRECIPIENT enters into any non-budgeted third-party contracts exceeding the then-prevailing federal micropurchase threshold for supplies, equipment, or consultant services. SUBRECIPIENT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For the purchase of any item, service, or consulting work not covered in the Statement of Work and exceeding the then-prevailing federal micropurchase threshold, SUBRECIPIENT must competitively bid the work, or the absence of bidding must be adequately justified, and prior authorization must be obtained from SANDAG.

Packet Page 000664
FY 2023 PSN Page 11 of 35 SBPD

1. Specific to procurement contracts that would exceed the Simplified Acquisition Threshold, SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements to obtain specific advance approval from the federal funding agency to use a noncompetitive process. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).

2. The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition:

Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)) and are incorporated by reference here.

C. SUBRECIPIENT shall maintain ownership of any real or personal property purchased using AGREEMENT funding (Property) and shall use such Property only for the purposes set forth in this AGREEMENT. The parties agree to meet and confer in good faith to ensure the continued use of the Property for the purposes intended.

D. SUBRECIPIENT shall maintain, or cause to be maintained, the Property at a high level of cleanliness, safety, and if applicable, mechanical soundness, under maintenance procedures, which SUBRECIPIENT must create and implement, consistent with the purposes for which they were intended. SANDAG and the OJP shall have the right to conduct periodic maintenance inspections for the purpose of confirming the existence, condition, and proper maintenance of the Property. SUBRECIPIENT agrees to make all maintenance records available to SANDAG and include as applicable in progress or other reports.

E. Any Property purchased as a result of this AGREEMENT is subject to the following:

1. SUBRECIPIENT shall maintain an inventory record for each piece of non-expendable Property purchased or built with funds provided under the terms of this AGREEMENT.

2. The inventory record of each piece of such Property shall include, but not be limited to, the description, I.D. number, acquisition date, cost, grant-funded percentage, grant number, useful life, location, use and condition, disposition action, title holder, and/or any other information necessary to identify said Property. (2 CFR 200).

3. Non-expendable Property so inventoried are those items of Property that have a normal life expectancy of one year or more and an approximate unit price of $5,000 or more. In addition, theft-sensitive items of Property costing less than $5,000 shall be inventoried. A copy of the inventory record must be submitted to SANDAG upon request by SANDAG.

F. 2 CFR 200 requires a credit to Federal funds when participating Property with a fair market value greater than $5,000 is credited to the Project.

XVII. EMPLOYMENT VERIFICATION FOR HIRING UNDER THE AWARD A. SUBRECIPIENT, and its subrecipients must--
Packet Page 000665
FY 2023 PSN Page 12 of 35 SBPD

1. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).

2. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both—
a. this award requirement for verification of employment eligibility, and b. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.

3. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).

4. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.

B. Monitoring
SUBRECIPIENT’s monitoring responsibilities include monitoring of its subrecipients’ compliance with this condition.

C. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.

D. Rules of construction

1. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.

2. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.

Packet Page 000666
FY 2023 PSN Page 13 of 35 SBPD

3. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.

4. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.

5. Nothing in this condition, including in the paragraph titled “Employment eligibility confirmation with E-Verify”, shall be understood to relieve any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).

6. Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E[email protected]. E-Verify employer agents can email E-Verify at E[email protected].

7. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.

XVIII. ETHICS
A. Written Code of Conduct
SUBRECIPIENT agrees to maintain a written code of conduct or standards of conduct that shall govern the actions of its officers, employees, board members, or agents engaged in the award or administration of subawards or contracts supported with funding provided under this AGREEMENT. SANDAG has established policies concerning potential conflicts of interest. These policies apply to SUBRECIPIENT.

B. Conflicts of Interest
For all awards by SANDAG or SUBRECIPIENT, any practices which might result in unlawful activity are prohibited including, but not limited to, rebates, kickbacks, or other unlawful considerations. SANDAG and SUBRECIPIENT staffs are specifically prohibited from participating in the selection process for a procurement when those staff have a close personal relationship, family relationship, or past (within the last 12 months), present, or potential business or employment relationship with a person or business entity seeking a contract. It is unlawful for any contract to be made by SANDAG or SUBRECIPIENT if one of their respective board members or staff has a prohibited financial interest in the contract. Staff are also prohibited from soliciting or accepting gratuities from any organization seeking funding from SANDAG or SUBRECIPIENT.

Neither SANDAG nor SUBRECIPIENT’s officers, employees, agents, and board members shall solicit or accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements.

By signing this AGREEMENT, SUBRECIPIENT affirms that it has no knowledge of an ethical violation by SANDAG or SUBRECIPIENT staff. If SUBRECIPIENT has any reason to believe a conflict of interest exists with regard to the AGREEMENT or the Project, it should notify the SANDAG Office of General Counsel immediately.

Packet Page 000667
FY 2023 PSN Page 14 of 35 SBPD
C. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct SUBRECIPIENT, and its subrecipients at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN:

Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.

D. Restrictions and Certifications Regarding Non-disclosure Agreements and Related Matters No subrecipient under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.

The foregoing is not intended and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.

1. In accepting this award, SUBRECIPIENT--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

2. If SUBRECIPIENT does or is authorized under this award to make subawards, procurement contracts, or both--
Packet Page 000668
FY 2023 PSN Page 15 of 35 SBPD
a. it represents that--
i. it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward, procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
ii. it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

E. Compliance with 41 U.S.C. 4712 (Including Prohibitions on Reprisal; Notice to Employees) SUBRECIPIENT, and its subrecipients at any tier, must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

SUBRECIPIENT also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, SUBRECIPIENT is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.

XIX. RECORDS RETENTION AND AUDITS
A. SUBRECIPIENT and its subrecipients at any tier shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line item for the Project. The accounting system of SUBRECIPIENT, and its third-party contractors at any tier shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of SUBRECIPIENT and its subrecipients at any tier connected with Project performance under this AGREEMENT shall be maintained for a minimum of three years from the date of the SANDAG final payment to SUBRECIPIENT and shall be held open to inspection, copying, and Packet Page 000669
FY 2023 PSN Page 16 of 35 SBPD
audit by representatives of SANDAG and auditors representing the federal government. Copies thereof will be furnished by SUBRECIPIENT and its subrecipients at any tier upon receipt of any request made by SANDAG or its agents.

B. SUBRECIPIENT and its subrecipients at any tier will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by SANDAG for the purpose of any investigation to ascertain compliance with this AGREEMENT.

C. SUBRECIPIENT understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) SUBRECIPIENT does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.

XX. HIGH-RISK GRANTEE LIST
A. If SUBRECIPIENT is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, SUBRECIPIENT must disclose that fact and certain related information to OJP by email at [email protected] and SANDAG at the email address specified for receiving notices under this AGREEMENT. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to SUBRECIPIENT's past performance, or other programmatic or financial concerns with SUBRECIPIENT. SUBRECIPIENT's disclosure must include the following: 1. The federal awarding agency that currently designates SUBRECIPIENT high risk, 2. The date SUBRECIPIENT was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.

B. SUBRECIPIENT agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if SUBRECIPIENT is designated as "high-risk" for purposes of the DOJ high-risk grantee list.

XXI. MONITORING AND COMPLIANCE
SUBRECIPIENT agrees to comply with SANDAG and OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with SANDAG, BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.

SUBRECIPIENT agrees to provide to SANDAG, BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this AGREEMENT. Further, SUBRECIPIENT agrees to abide by reasonable deadlines set by SANDAG, BJA and OCFO for providing the requested documents.

SANDAG will engage in a formal written process to notify the SUBRECIPIENT of corrective actions needed to come into compliance. If SUBRECIPIENT does not take corrective action or does not come into compliance with the provisions in this AGREEMENT, or fails to cooperate with SANDAG’s, BJA's, or Packet Page 000670
FY 2023 PSN Page 17 of 35 SBPD
OCFO's grant monitoring activities, it may result in sanctions affecting SUBRECIPIENT's DOJ awards, including, but not limited to: withholdings and/or other restrictions on SUBRECIPIENT's access to grant funds; referral to the Office of the Inspector General for audit review; designation of SUBRECIPIENT as a DOJ High Risk grantee; or termination of an award(s).

If SUBRECIPIENT enters into a subaward, the subaward shall contain provisions permitting SANDAG, BJA, or OCFO to perform all monitoring of that subaward in accordance with this AGREEMENT and the Federal Uniform Guidance.

XXII. REPORTS AND DATA COLLECTION
A. SUBRECIPIENT must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to SANDAG in the manner (including within the timeframes) specified by SANDAG and/or OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.

B. SUBRECIPIENT shall submit written progress reports no less frequently than quarterly to allow SANDAG to determine if SUBRECIPIENT is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.

C. SUBRECIPIENT understands and agrees that quarterly Federal Financial Reports (SF-425) and semi-annual performance reports must be submitted through JustGrants (justgrants.usdoj.gov), and that quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (https://bjapmt.ojp.gov/). For more detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by established deadlines may result in the freezing of grant funds and High Risk designation.

D. SUBRECIPIENT also agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this Project.

XXIII. COPYRIGHT; DATA RIGHTS
SUBRECIPIENT acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support.

SUBRECIPIENT acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General).

It is the responsibility of SUBRECIPIENT, and of its subrecipients at any tier, to ensure that the provisions of this condition are included in any subaward (at any tier) under this award.

Packet Page 000671
FY 2023 PSN Page 18 of 35 SBPD
SUBRECIPIENT has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill SUBRECIPIENT’s obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, SUBRECIPIENT shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office.

XXIV. CONFIDENTIALITY
A. SUBRECIPIENT, and its subrecipients at any tier, must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. SUBRECIPIENT further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.

B. SUBRECIPIENT, and its subrecipients at any tier, must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130).

SUBRECIPIENT's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.

XXV. COMPLIANCE WITH OTHER AWARD REQUIREMENTS
A. RECIPIENT represents and warrants to SANDAG that it has all necessary licenses, permits, qualifications and approvals, of whatever nature, that are legally required for it to operate legally.

RECIPIENT further represents and warrants to SANDAG that it shall keep in effect at all times during the term of this AGREEMENT any licenses, permits, and approvals that are required for it to perform under this AGREEMENT.

B. OJP Training Guiding Principles
Any training or training materials that SUBRECIPIENT, or its subrecipients at any tier, develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.

A. SUBRECIPIENT agrees to submit to BJA for review and approval any curricula, training materials, proposed publications, reports, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written, visual, or audio publications, with the exception of press releases, whether published at SUBRECIPIENT's or government's expense, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily Packet Page 000672
FY 2023 PSN Page 19 of 35 SBPD
represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities.

B. Media and Community Outreach Coordination
SUBRECIPIENT agrees to submit to SANDAG, which will forward to DOJ for review and approval, any proposal or plan for Project Safe Neighborhoods media-related outreach. DOJ approval must be received prior to any obligation or expenditure of grant funds related to the development of media-related outreach projects.

C. Any website that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.

D. Safe Policing and Law Enforcement Subrecipients
If SUBRECIPIENT is a State, local, college, or university law enforcement agency, it affirms that it has been certified by an approved independent credentialing body or has started the certification process. This requirement also applies to subrecipients at any tier which are a State, local, college, or university law enforcement agency. To become certified, law enforcement agencies must meet two mandatory conditions: (1) the agency’s use of force policies adhere to all applicable federal, state, and local laws; and (2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.

E. Determination of Suitability to Interact with Participating Minors This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by SUBRECIPIENT, or its subrecipients at any tier) is to benefit a set of individuals under 18 years of age.

SUBRECIPIENT, and its subrecipients at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.

The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability Packet Page 000673
FY 2023 PSN Page 20 of 35 SBPD
required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here.

F. Encouragement of Policies to Ban Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages subrecipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.

G. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (Including Reporting Requirements and OJP Authority to Terminate Award) SUBRECIPIENT, and its subrecipients at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients, or individuals defined (for purposes of this condition) as "employees" of SUBRECIPIENT or of any subrecipient.

The details of SUBRECIPIENT's obligations pertaining to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConductTrafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.

H. Required Attendance at BJA-sponsored Events
SUBRECIPIENT, and its subrecipients at any tier, must participate in BJA-sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request.

I. SUBRECIPIENT agrees to comply with the requirements of 28 CFR Part 46 and all other DOJ/OJP policies and procedures regarding the protection of human research subjects, including informed consent procedures and obtainment of Institutional Review Board (IRB) approval, if appropriate.

J. SUBRECIPIENT agrees to coordinate the Project with the U.S. Attorney and Project Safe Neighborhoods Task Force for the district covered by the award. SUBRECIPIENT also is encouraged to coordinate with other community justice initiatives, and other ongoing, local gun prosecution and law enforcement strategies.

K. SUBRECIPIENT must report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of this condition, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.

Packet Page 000674
FY 2023 PSN Page 21 of 35 SBPD
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).

XXVI. CHANGES IN TERMS OR CONDITIONS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the Parties.

B. SUBRECIPIENT agrees to notify SANDAG immediately, in writing, of any change in local law, conditions (including its legal, financial, or technical capacity), or any other event that may adversely affect SUBRECIPIENT’s ability to perform the Project in accordance with the terms of this AGREEMENT. SUBRECIPIENT also agrees to notify SANDAG immediately, in writing, of any current or prospective major dispute, breach, default, or litigation that may adversely affect SANDAG interests in the Project or SUBRECIPIENT’s ability to carry out the Project; and agrees to inform SANDAG, also in writing, before naming SANDAG as a party to litigation for any reason, in any forum. At a minimum, SUBRECIPIENT agrees to send each notice to SANDAG required by this subsection to the SANDAG Office of General Counsel.

XXVII. REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR

MATERIALLY FALSE STATEMENTS
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of SUBRECIPIENT that relate to conduct during the period of performance also is a material requirement of this award.

Limited Exceptions. In certain special circumstances, DOJ may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the OJP webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNoticesAwardReqts.htm), and incorporated by reference into the award.

By signing and accepting this award on behalf of SUBRECIPIENT, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of SUBRECIPIENT that relate to conduct during the period of performance.

Failure to comply with one or more award requirements -- whether a condition set out in full in the AGREEMENT, a condition incorporated by reference, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to SUBRECIPIENT and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.

Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).

Packet Page 000675
FY 2023 PSN Page 22 of 35 SBPD
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or unenforceable, such provision shall be deemed severable from this award.

XXVIII. DISPUTES
A. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be finally decided by the SANDAG Chief Executive Officer or delegate, who may or may not consider any written or verbal evidence submitted by SUBRECIPIENT, in the Chief Executive Officer’s or delegate’s sole discretion.

B. Neither the pendency of a dispute nor its consideration by SANDAG will excuse either party from full and timely performance in accordance with the terms of the AGREEMENT.

C. The above dispute resolution procedure does not apply in the event of a dispute resulting in termination of this AGREEMENT, in which case the procedures set forth in the Part 200 Uniform Requirements or the DOJ Grants Financial Guide take precedence.

XXIX. EARLY TERMINATION OF THIS AGREEMENT
A Federal award may be terminated in whole or in part as follows:
• By the DOJ awarding agency or SANDAG for failure to comply with the terms and conditions of an award;
• By the DOJ awarding agency or SANDAG for cause;
• By the DOJ awarding agency or SANDAG with consent of the SUBRECIPIENT, in which case the two parties must agree upon termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated; or • By the SUBRECIPIENT upon sending the DOJ awarding agency or SANDAG written notification including the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if the DOJ awarding agency determines that partial termination of the award will not accomplish the purposes for which the award was made, then DOJ may terminate the award in its entirety.

The awarding agency or SANDAG will provide SUBRECIPIENT with notice of termination. If the award is terminated for failure to comply with the statutes, regulations, or terms and conditions of the award, the termination decision may be considered in evaluating future applications received from SUBRECIPIENT.

When an award is terminated or partially terminated, SUBRECIPIENT remains responsible for compliance with the requirements in 2 C.F.R. § 200.343 (Closeout) and 2 C.F.R. § 200.344 (Postcloseout adjustments and continuing responsibilities).

XXX. PROJECT CLOSE OUT
The Subaward Period of Performance End Date of this AGREEMENT refers to the last date for SUBRECIPIENT to incur valid Project costs or credits. SUBRECIPIENT has 60 days after the termination date of this AGREEMENT to make final allowable payments to its subrecipients or subcontractors, Packet Page 000676
FY 2023 PSN Page 23 of 35 SBPD
prepare and submit Project closeout reports, and submit the final invoice to SANDAG for reimbursement for allowable Project costs. Any unexpended Project funds invoiced after 90 days post the termination date of this AGREEMENT will be forfeited and will no longer be accessible by SUBRECIPIENT to reimburse for Project expenses. See the requirements in 2 C.F.R. § 200.343 (Closeout) and the DOJ Grants Financial Guide for additional information.

XXXI. RELATIONSHIP OF PARTIES
It is expressly understood that this AGREEMENT is executed by and between two independent entities and that this is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.

XXXII. INTEGRATION AND SEVERABILITY
This AGREEMENT represents the entire understanding of SANDAG and SUBRECIPIENT as to those matters contained in it. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This AGREEMENT may not be modified or altered except in writing, signed by SANDAG. If any provision of the AGREEMENT is determined invalid, the remainder of the AGREEMENT shall not be affected if that remainder would continue to conform to the requirements of applicable laws or regulations. All Attachments to this AGREEMENT are hereby incorporated as though set forth in full herein.

XXXIII. FORCE MAJEURE
Either party is excused from performance hereunder if such non-performance results from acts of God, epidemics, war, riots, acts of governmental authorities, or any other cause that could not have been overcome by the exercise of due diligence or planning by the non-performing party. In the event of the occurrence of a force majeure event, the party unable to perform shall promptly notify the other party within five calendar days and provide an explanation describing why the inability to perform is not due in whole or in part to its actions or inaction. It shall further pursue its best efforts to resume performance as quickly as possible and shall suspend performance only for such period of time as is necessary as a result of the force majeure event.

XXXIV. SURVIVAL
The rights, obligations and conditions set forth in the Sections of this AGREEMENT entitled Indemnification and Liability, Insurance, Notices, Cost Principles, and any right, obligation or condition that, by its express terms or nature and context is intended to survive the termination or expiration of this AGREEMENT, shall survive until the last applicable statute of limitations expires.

XXXV. WAIVER
Neither the SANDAG review, approval, or acceptance of, nor payment for, any of the work required under this AGREEMENT shall be construed to operate as a waiver of any rights under this AGREEMENT by SANDAG.

XXXVI. NO THIRD PARTY RIGHTS
The federal government shall not be subject to any obligations or liabilities to any third-party contractor or any other person not a party to the agreement between SANDAG and the DOJ awarding agency.

Packet Page 000677
FY 2023 PSN Page 24 of 35 SBPD
Notwithstanding any concurrence provided by the federal government in or approval of any solicitation, subagreement, or third-party contract, the federal government continues to have no obligations or liabilities to any party, including SUBRECIPIENT or any other third-party contractor.

XXXVII.ATTACHMENTS
The following attachments are incorporated into and are made part of this AGREEMENT by this reference and attachment. In the event of conflicting provisions, the following order of precedence will apply:
(1) Part 200 Uniform Requirements; (2) DOJ Grants Financial Guide; (3) the body of this AGREEMENT excluding attachments; and (4) the attachments to this AGREEMENT. • Statement of Work
• Project Schedule
• Project Budget
• Indirect Cost Rate Certification Form
• Certificate of Nondiscrimination Assurances
• Equal Employment Opportunity Certificate of Compliance XXXVIII. SIGNATURES
The persons below assert that they are authorized to execute this AGREEMENT and have executed it as of the date of the last signature below. This AGREEMENT may be executed in any number of separate counterparts, each of which shall be deemed an original but all of which when taken together shall constitute one and the same instrument. The parties hereby agree to the use of electronic signatures to create mutually binding contractual agreements.

SAN DIEGO ASSOCIATION OF

GOVERNMENTS

CITY OF SAN BERNARDINO - SAN

BERNARDINO POLICE DEPARTMENT
Grace Mino
Interim Senior Director, Data Science Rochelle Clayton
Acting City Manager
APPROVED AS TO FORM:

Office of General Counsel
Packet Page 000678
FY 2023 PSN Page 25 of 35 SBPD
EXHIBIT A – STATEMENT OF WORK
Program Description
The Violent Gang and Gun Crime Reduction Program aims to reduce violent crime in San Bernardino by deploying strategic enforcement, prevention, and intervention efforts. The program will focus on dismantling violent gangs, reducing illegal firearm circulation, and building positive relationships with atrisk youth to prevent future violence.

Objectives
Goal 1 - Crime Reduction:

Achieve a 10% reduction in violent crimes, including homicides and aggravated assaults, in targeted high-crime areas by the end of the grant term.

Goal 2 - Firearm Seizures:

Recover at least 25 illegal firearms, including ghost guns and modified firearms, through targeted operations by September 30, 2025.

Goal 3 - Youth Engagement:

Enroll 50 at-risk youth in mentoring programs and life skills workshops, with 25% reporting improved confidence and reduced interest in gang involvement in post-program surveys.

Goal 4 - Law Enforcement Deployments:

Conduct deployments of Emergency Response and Proactive Enforcement Teams in high-crime areas, increasing during peak periods such as the summer months.

Goal 5 - Gang Activity Suppression:

Reduce reported gang-related incidents in the city by 10% through targeted enforcement and community outreach efforts.

Goal 6 - Community Engagement:

Host at least 4 community events during the grant period to foster trust and collaboration between residents and law enforcement, with a 15% increase in attendance compared to 2024 events.

Goal 7 - Collaborative Prosecutions:

Refer at least 20 high-risk individuals for federal or state prosecution through partnerships with ATF, FBI, and US Marshals.

Goal 8 - Data-Driven Strategies:

Use hotspot analysis to direct enforcement teams, ensuring deployments target identified high-crime areas.

Packet Page 000679
FY 2023 PSN Page 26 of 35 SBPD
Project Budget
Budget Summary
Year 1 Year 2
(if needed)
Year 3
(if needed)
Budget Category
Federal Request
Non-Federal
Request
Federal Request
Non-Federal
Request
Federal Request
Non-Federal
Request
Total(s)
A. Personnel $167,419 $0 $0 $0 $0 $0 $167,419
B. Fringe Benefits $7,581 $0 $0 $0 $0 $0 $7,581
C. Travel $0 $0 $0 $0 $0 $0 $0
D. Equipment $0 $0 $0 $0 $0 $0 $0
E. Supplies $0 $0 $0 $0 $0 $0 $0
F. Construction $0 $0 $0 $0 $0 $0 $0
G. Subawards
(Subgrants) $0 $0 $0 $0 $0 $0 $0
H. Procurement
Contracts
$0 $0 $0 $0 $0 $0 $0
I. Other $0 $0 $0 $0 $0 $0 $0
Total Direct Costs $175,000 $0 $0 $0 $0 $0 $175,000
J. Indirect Costs $0 $0 $0 $0 $0 $0 $0
Total Project Costs $175,000 $0 $0 $0 $0 $0 $175,000
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
Packet Page 000680
FY 2023 PSN Page 27 of 35 SBPD
Packet Page 000681
FY 2023 PSN Page 28 of 35 SBPD
Packet Page 000682
FY 2023 PSN Page 29 of 35 SBPD
Packet Page 000683
FY 2023 PSN Page 30 of 35 SBPD
Packet Page 000684
FY 2023 PSN Page 31 of 35 SBPD
Packet Page 000685
FY 2023 PSN Page 32 of 35 SBPD
Packet Page 000686
FY 2023 PSN Page 33 of 35 SBPD
Packet Page 000687
FY 2023 PSN Page 34 of 35 SBPD
EEOP Certification Form
High Risk Status Disclosure
Disclosure of Lobbying Activities Form
Packet Page 000688
FY 2023 PSN Page 35 of 35 SBPD
Certification of De Minimis Indirect Cost Rate Form

Packet Page 000689

21. Authorize the City Manager to Execute a 6th Amendment with Dignity Health Corporation for a Police Services Agreement at Community Hospital San Bernardino and St. Bernardine’s Medical Center. (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute a 6th Amendment with Dignity Health Corporation, entering into a Police Services Agreement until December 31, 2027.

2. Authorize the Interim Director of Finance and Management Services to amend the FY 2024/25 Operating Budget by appropriating $188,801 in both revenue and expenditures accordingly.

Packet Page 000690

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 15, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Darren Goodman, Chief of Police
Department: Police
Subject: Authorize the City Manager to Execute a 6th Amendment with Dignity Health Corporation for a Police Services
Agreement at Community Hospital San Bernardino and
St. Bernardine’s Medical Center. (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute a 6th Amendment with Dignity Health Corporation, entering into a Police Services Agreement until December 31, 2027.

2. Authorize the Interim Director of Finance and Management Services to amend the FY 2024/25 Operating Budget by appropriating $188,801 in both revenue and expenditures accordingly.

Executive Summary
Since 2017, Dignity Health Corporation and the City of San Bernardino have had agreements for police services in the emergency rooms of St. Bernardine’s Hospital and Community Hospital. In 2019, Dignity Health began funding fully burdened police officer positions, and it has provided valuable police resources for both staff and citizens visiting the emergency rooms. The current agreement (5th Amendment) expired on December 31, 2024, and Dignity Health is desirous of continuing this partnership through the approval of a 6th Amendment to the original agreement. This will continue the funding of two fully burdened police officer positions until December 31, 2027.

Packet Page 000691
Background
On December 20, 2017, Mayor and City Council adopted Resolution No. 2017-214, authorizing the City Manager to execute an agreement with Dignity Health Corporation and the City of San Bernardino Police Department, to provide police services to Community Hospital and St. Bernardine’s Hospital. The agreement stipulated Dignity Health would fund two full-time sworn Police Officer or Police Detective overtime positions, assigning a Police Officer in each emergency room, two days per week.

A renewed agreement spanning January 1, 2019, to December 31, 2021, was executed on February 19, 2019, under Resolution No. 2019-008, and signed by then City Manager Andrea Miller. This agreement provided Dignity Health would fund two full-time sworn Police Officer positions, one at Community Hospital and one at St.

Bernardine’s Hospital, Thursday through Sunday, 1400-2400 hours. This agreement expired on December 31, 2021; however, extension amendments were agreed upon until June 30, 2022.The current Dignity Health agreement (5th Amendment), funds two full-time sworn Police Officers, stationed in Community Hospital and St. Bernardine’s Hospital emergency rooms, 40 hours per week, expired on December 31, 2024.

During the span of these contracts, officers have handled hundreds of incidents that would have traditionally required a police patrol response. The location of these officers has proven valuable to the San Bernardino Police Department, providing for more Police Officers to remain available for incidents throughout the city.

Discussion
Dignity Health is desirous of continuing a Policing Services Agreement until December 31, 2027, agreeing to fund the fully burdened rate of two full-time sworn Police Officer positions. Additionally, Dignity Health is desirous of funding one overtime Police Officer position in the emergency room of St. Bernardine’s, three days per week. Officers would work the overtime shifts on the days where the regular fully burdened rate officer is not in the emergency room at St. Bernardine’s. This effectively gives St. Bernardine’s 7-day coverage of the emergency room at the hospital. This overtime position only extends to St. Bernardine’s and not Community Hospital.

The fully burdened Police Officers would continue to provide four days of coverage to Community Hospital and St. Bernardine’s. Dignity Health funding will comprehensively include salary, benefit costs, and overtime costs. For FY 24/25, the budgeted expense already to Dignity Health has been $188,801, and for the remainder of FY 24/25, the expense will be an additional $188,801 accordingly. Based on projected cost-of-living adjustments, the expense to Dignity Health increases to $390,642 by December 31, 2027. The City will continue to bill Dignity Health quarterly for the actual costs incurred.

Packet Page 000692
Hourly Rate
(with
benefits)
Overtime Hourly
Rate
Overtime Hourly
Rate- including
20% admin
overhead fee
Effective Jan 1, 2025 –
Jun 30, 2026

90.77 95.03 114.04
Effective July 1, 2026 –
Jun 30, 2027

92.81 97.44 116.93
Effective July 1, 2027 –
Dec 31, 2027

94.91 99.92 119.90
The table above indicates the pay and benefits costs for the P-1 Police Officer position.

These pay and benefits costs are calculated at an approximate 2.3% increase, ending December 31, 2027. This is based on cost-of-living adjustments and future projections.

The actual costs for FY 2026/2027 may vary based on the POA labor negotiations and approved agreement.
2021-2025 Strategic Targets and Goals
The funding of these positions by Dignity Health is aligned with Key Target Goal No.1, Financial Stability. The ability to “Secure a long-term revenue source,” aligns with this Agreement. Dignity Health will fund the positions for a period of 3 years, causing no fiscal impact to the City. This continues the funding of two fully burdened Police Officer positions.

The request to renew an agreement with Dignity Health is aligned with Key Target Goal No. 3 ”Improved Quality of Life.” The constant evaluation of public safety services and the vessel for which it is provided, synthesizes to this agreement. Police Officers assigned to the emergency rooms, during peak hours, provides immediate police presence, for incidents traditionally requiring a police patrol response. These positions mitigate the necessity for a patrol officer to respond to an emergency room for policing service.

Fiscal Impact
There is no fiscal impact to the General Fund. The Fiscal Year 2024/25 Operating Budget will be amended to recognize $188,801, in both revenues and expenditures, from Dignity Health Corporation, for the two fully burdened P-1 Police Officers, including overtime costs.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute a 6th Amendment with Dignity Health Corporation, entering into a Police Services Agreement until December 31, 2027.

2. Authorize the Interim Director of Finance and Management Services to amend the Packet Page 000693
FY 2024/25 Operating Budget by appropriating $188,801 in both revenue and expenditures accordingly.

Attachments
Attachment 1 Dignity Health Sixth Amendment
Attachment 2 Dignity Health Fifth Amendment
Attachment 3 Dignity Health Fourth Amendment
Attachment 4 Dignity Health Third Amendment
Attachment 5 Dignity Health Second Amendment
Attachment 6 Dignity Health First Amendment
Agreement 7 Dignity Health Policing Services Agreement 2019-2022 Attachment 8 Resolution No. 2019-8
Attachment 9 Resolution No. 2017-245
Ward:

All Wards
Synopsis of Previous Council Actions:

July 19, 2022 -Mayor and City Council authorized the City Manager to execute the Proposed Fifth Amendment with Dignity Health Corporation for Police Services at two locations.

February 19, 2022 -Amendment to the FY 18/19 Budget, Adopting Resolution No. 2019-8, to transfer funds to increase personnel and the authorization for the City Manager to execute a Police Services Agreement with Dignity Health Corporation.

December 20, 2017 -The Mayor and City Council adopted Resolution No. 2017-245, authorizing the City Manager to execute an Agreement between Dignity Health Corporation and the San Bernardino Police Department and amend the Adopted FY 17/18 Budget.

Packet Page 000694
[210782]291073.1598368 Page 1 of 2

SIXTH AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT
Neighborhood Policing Program Services
THIS SIXTH AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT (“Sixth Amendment”) is entered into effective January 1, 2025 (“Renewal Effective Date”), by and among Dignity Health, a California nonprofit public benefit corporation, d/b/a St. Bernardine Medical Center; Community Hospital of San Bernardino, a California nonprofit public benefit corporation; and City of San Bernardino, a charter city and municipal corporation, on behalf of the City of San Bernardino Police Department, amending that certain Independent Contractor Agreement entered into among the Parties effective January 1, 2019, as amended (collectively, the “Agreement”).

THE PARTIES agree as follows:

1. The Parties amend Section E of the Key Informational Terms of the Agreement to read as follows:
“Term. Notwithstanding the initial Effective Date and Expiration Date, this Agreement shall be renewed on the Renewal Effective Date set forth in the Sixth Amendment. This Agreement shall expire on December 31, 2027 (the “Expiration Date”).”

2. Part II (Services and Fees) is deleted and replaced with the attached amended Part II.

3. All other terms and conditions of the Agreement remain unchanged, and except as expressly modified by this Sixth Amendment, the Agreement shall remain in full force and effect. This Sixth Amendment may be executed by the Parties in any number of separate counterparts and all of said counterparts taken together shall be deemed to constitute one and the same instrument. Capitalized terms not otherwise defined herein shall have the meaning set forth in the Agreement.

IN WITNESS WHEREOF, this Sixth Amendment has been executed by and on behalf of the Parties.

AFFILIATE
Dignity Health, a California nonprofit public benefit
corporation, d/b/a St. Bernardine Medical Center
Printed Name:

Title:

Date:

CONTRACTOR
City of San Bernardino, a charter city and municipal
corporation, on behalf of the City of San Bernardino
Police Department
Printed Name:

Title:

Date:

Community Hospital of San Bernardino, a California
nonprofit public benefit corporation
Printed Name:

Title:

Date:

Packet Page 000695
[210782]291073.1598368 Page 2 of 2
Part II

INDEPENDENT CONTRACTOR AGREEMENT

SERVICES AND FEES
a. Description of Services. Contractor shall cause the City of San Bernardino Police Department (“Police Department”) to provide the Services:
(1) Program Goals. The goal of the Neighborhood Policing Program (“Program”) is to implement a comprehensive facility policing program with Hospital.
(2) Program Objectives and Deliverables.
o Police Department shall provide two (2) full-time Officers such that one (1) full-time Officer will be stationed at each Hospital’s emergency department a minimum of four (4) days a week for a total of 40 hours weekly, Thursday through Sunday, at a timeframe to be mutually determined by the Parties.

Officers will dedicate all of their time on the Hospital campuses in the emergency department waiting rooms or as otherwise mutually agreed upon by Hospital and Police Department. o Police Department shall provide additional coverage Monday through Wednesday at St. Bernardine Medical Center (“SBMC”), based on Officer availability and Officer request for assignment. Such additional coverage is not guaranteed and will be scheduled during timeframes mutually agreed upon by SBMC and Police Department. Officers will dedicate all of their time during such additional coverage at the SBMC campus in the emergency department waiting room or as otherwise mutually agreed upon by SBMC and Police Department. Additional coverage shifts will be compensated at a special rate (overtime hourly rate plus 20% overhead) as set forth in Section b(3) below. o Police Department will provide periodic training seminars to enhance personal safety and awareness as mutually agreed to by Police Department and each Hospital in writing. o Police Department will assist Hospitals’ security staff in providing police services for the Hospitals’ campuses and immediate area.
b. Fees.
(1) Affiliate agrees to compensate Contractor in the amount not to exceed $220,000 annually per full-time Officer, which amount shall include any overtime expenditures. The compensation per full-time Officer will be based on the seniority level of the Officer who provides the Services and will be billed quarterly. (2) Contractor shall invoice Affiliate on a fiscal year quarter basis (itemized by month). The compensation billed quarterly shall be prorated based on the number of days this Agreement is in effect in the case of any partial month or fiscal year quarter at the beginning or the end of the term of this Agreement. Contractor shall only invoice Affiliate for any applicable pro-rata period for a partial fiscal year quarter. Contractor shall submit an invoice to Affiliate at the end of each fiscal year quarter or applicable pro-rata period.

(3) Any overtime expenditures that are directly related to the Services must be approved in advance by Affiliate. Such overtime expenditures will be calculated at 1.5 times the specific Officer’s hourly salary, will be paid by Affiliate, and will be no greater than:

Hourly Rate Overtime Hourly Rate Overtime Hourly Rate- for Additional Coverage
Effective January 1, 2025 $90.77 $95.03 $114.04
Effective July 1, 2026 $92.81 $97.44 $116.93
Effective July 1, 2027 $94.91 $99.92 $119.90
Reasonable Expenses. Affiliate shall reimburse Contractor for: (a) reasonable and necessary business expenses incurred in connection with the performance of the Services if: (i) Affiliate approves the expenses in writing, in advance; (ii) the expenses relate directly to Contractor’s performance of Services; (iii) the expenses meet the requirements for reimbursement under the Affiliate Rules; and (iv) Contractor submits receipts to Affiliate within 60 days of incurring the expenses.

Packet Page 000696
Packet Page 000697
Packet Page 000698
[210782]260093.1386911 Page 1 of 1

FOURTH AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT
Neighborhood Policing Program Services
THIS FOURTH AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT (“Fourth Amendment”) is entered into effective June 1, 2022, by and among Dignity Health, a California nonprofit public benefit corporation, d/b/a St. Bernardine Medical Center; Community Hospital of San Bernardino, a California nonprofit public benefit corporation; and City of San Bernardino, a charter city and municipal corporation, on behalf of the City of San Bernardino Police Department, amending that certain Independent Contractor Agreement entered into among the Parties effective January 1, 2019, as amended (collectively, the “Agreement”).

THE PARTIES agree as follows:

1. The Parties amend Section E of the Key Informational Terms of the Agreement to read as follows:
“Term. Notwithstanding the initial Effective Date and Expiration Date, the term of this Agreement shall be extended to June 30, 2022 (the “Expiration Date”).”

2. All other terms and conditions of the Agreement remain unchanged, and except as expressly modified by this Fourth Amendment, the Agreement shall remain in full force and effect. This Fourth Amendment may be executed by the Parties in any number of separate counterparts and all of said counterparts taken together shall be deemed to constitute one and the same instrument. Capitalized terms not otherwise defined herein shall have the meaning set forth in the Agreement.

IN WITNESS WHEREOF, this Fourth Amendment has been executed by and on behalf of the Parties.

AFFILIATE
Dignity Health, a California nonprofit public benefit
corporation, d/b/a St. Bernardine Medical Center
Printed Name:

Title:

Date:

CONTRACTOR
City of San Bernardino, a charter city and municipal
corporation, on behalf of the City of San Bernardino
Police Department
Printed Name:

Title:

Date:

Community Hospital of San Bernardino, a California
nonprofit public benefit corporation
Printed Name:

Title:

Date:

City Manager Robert D. Field President
June Collison President Douglas Kleam
DocuSign Envelope ID: 6054021B-E8C8-48EA-AFD7-82AB3FF0E1A8 May 31, 2022
May 31, 2022
Packet Page 000699
Certificate Of Completion
Envelope Id: 6054021BE8C848EAAFD782AB3FF0E1A8 Status: Completed Subject: Please DocuSign: SBPD Extension
Source Envelope:

Document Pages: 1 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Corrina Sanchez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
2101 North Waterman Ave
San Bernardino, CA 92404
[email protected]
IP Address: 162.135.0.63
Record Tracking
Status: Original
5/31/2022 3:30:58 PM
Holder: Corrina Sanchez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Douglas Kleam
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to
[email protected]
Using IP Address: 97.93.83.78
Signed using mobile
Sent: 5/31/2022 4:11:13 PM
Viewed: 5/31/2022 6:59:08 PM
Signed: 5/31/2022 6:59:17 PM
Electronic Record and Signature Disclosure:

Accepted: 5/31/2022 6:59:08 PM
ID: 1ffd1629-cbca-4c80-bff4-0d487059c7a7
June Collison
[email protected]
President
Dignity Health SSRM
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
[email protected]
Using IP Address: 162.135.0.6
Sent: 5/31/2022 4:11:14 PM
Viewed: 5/31/2022 4:13:41 PM
Signed: 5/31/2022 4:20:27 PM
Electronic Record and Signature Disclosure:

Accepted: 8/31/2020 4:28:01 PM
ID: bf728aa6-359a-4772-866d-6f53b68b340e
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Packet Page 000700
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/31/2022 4:11:14 PM
Certified Delivered Security Checked 5/31/2022 4:13:41 PM Signing Complete Security Checked 5/31/2022 4:20:27 PM
Completed Security Checked 5/31/2022 6:59:17 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Packet Page 000701
Consent to Electronic Signatures and Communications
Under certain laws, Dignity Health (including its subsidiaries and affiliated entities and collectively referred to as “Dignity Health” in this Consent) is required to obtain your authorization and consent to obtain your electronic signature on documents related to your interactions with Dignity Health (the “Interactions”) and to receive electronically copies of such documents. As a result, we are providing this notice to you in order to obtain your agreement and consent to conduct our business with you electronically, including your consent to electronically sign documents arising from Interactions with Dignity Health and to confirm your consent to provide you with electronic copies of the same.

Please note that we will not provide you with a paper copy of your documents, but we will email a copy to you and you may otherwise print or save a copy of these documents for your records.

Scope of Your Consent
An "electronic signature" may be clicking a check box, orally stating "I Agree", or otherwise taking any other action that indicates your agreement to and receipt of a document. By indicating your consent below, you are agreeing that any electronic signatures that you may provide are legally binding signatures with the full legal force of a handwritten signature, which does not need to be verified, validated or certified by any third party. By indicating your consent below you are also agreeing that we can send you and you will receive electronically disclosures, communications, notices, forms, applications, policies and modifications to the same, which we choose to provide you electronically, unless and until you withdraw your consent as set forth below.

This Consent is voluntary and you may refuse to sign this Consent, but your ability to submit your request for services electronically will be restricted and potentially delayed.

If you (1) do not wish to consent to electronic signatures in connection with the Services, (2) do not consent to the electronic submission and receipt of disclosures, communications, notices, forms, applications, policies and modifications related to the Services or (3) otherwise wish not to engage in electronic transactions, you may contact us at [email protected] for alternatives to submit your paperwork.

In the event that we elect to discontinue the provision of any electronic communications or change the terms and conditions on which we provide electronic communications, we will provide you with any notice of such discontinuance or changes as required by law.

Obtaining a Paper Copy
Your copy of this Consent and all disclosures and communications related to this Consent, including documents in relation to the Service, will be sent and received electronically as set forth below. We reserve the right, but assume no obligation except as set forth in this Consent to provide a paper copy of any communication that you have authorized us to provide electronically.

Electronic Record and Signature Disclosure created on: 8/26/2020 12:14:59 PM Parties agreed to: Douglas Kleam, June Collison
Packet Page 000702
You may save a paper copy of certain disclosures and communications by printing them. You may obtain additional paper copies by contacting us at:
[email protected]. There will be no additional charge for obtaining paper copies.

Accessing Your Electronic Records
In order to receive documents electronically, you need a valid email address, Internet access and a computer that meets the following minimum hardware and software requirements.

Required hardware and software
Operating
Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers:

Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safari™ 3.0 or above (Mac only)
PDF Reader: Acrobat® or similar software may be required to view and print PDF files Screen
Resolution: 800 x 600 minimum
Enabled Security
Settings: Allow per session cookies
** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported.

In addition, if you wish to print copies of your documents or otherwise retain your own soft copy, you will need to have a printer attached to the computer you are using or access to a hard drive or other electronic storage device, such as a hard drive or USB drive.

By signing below, you are representing that you have access to the minimum requirements above.

All communications and disclosures related to the Service provided to you electronically will be provided either via email or via download of a file that contains the electronic record Withdrawing Your Consent
You may withdraw your consent to engage in electronic communications and transactions as described in this Consent at any time by contacting Dignity Health’s Supply and Service Resource Management Department at: [email protected]. Any withdrawal of consent will be effective only after we have a reasonable period of time for us to process your withdrawal.

There is no charge for withdrawing your consent. However, in the event you withdraw your consent, you will not be able to receive electronically information and materials related to the Service. Withdrawing your consent does not invalidate any electronic signatures you have Packet Page 000703
previously executed, which remain valid and enforceable as electronic signatures and you authorize us to continue to take action in reliance on such electronic signatures and the activities authorized by the same, unless and until you direct us otherwise. In addition, we have no obligation to provide you paper copies of documents that you previously consented to receive electronically, although you may request additional paper copies as set forth above.

Updating Your Records
In order to ensure that you will continue to receive electronic communications from us, you must notify us of any updates to your email address. You may update your electronic contact information that we have on file by contacting us at [email protected].

If you provide us with an invalid email address or your email address ceases to function, we may consider such occurrence as a withdrawal of your consent to receive electronic communications and transactions.

Electronic Signature
You understand that by signing this document, you are confirming your agreement to sign this Consent electronically. A copy of this consent will be made available to you via email.

You will receive only an electronic copy of your signature to this Consent. You are also confirming your agreement to use electronic signatures and receive electronic communications and records from Dignity Health and that you have access to a computer that meets the minimum requirements previously mentioned. Your act of clicking “I Agree” below is your legally binding electronic signature and agreement to the above terms, consents and disclosures. If you agree, please check “I Agree”. If you do not agree, you may not proceed with the electronic application, but may contact us to alternatively submit your paperwork.

Packet Page 000704
Packet Page 000705

SECOND AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT
This Second Amendment (“Second Amendment”) to the Independent Contractor Agreement dated January 1, 2019 as amended by the First Amendment dated January 1, 2022 (collectively, the “Agreement”) is made and entered into by and between the City of San Bernardino, a charter city and municipal corporation, and Dignity Health, a California nonprofit public benefit corporation d/b/a St. Bernardine Medical Center; Community Hospital of San Bernardino, a California nonprofit public benefit corporation as of February __, 2022.

The Parties agree as follow:

1. The Parties amend Section E of the Key Informational Terms of the Agreement to extend the Term through December 31, 2024.

2. The Parties amend Part II (Services and Fees), Section b, Subsection 3 of the Agreement to include the following additional rows in the table:

Police Officer
Annual Cost
Police Officer Hr.

Rate with Benefits
Overtime Hourly
Rate
Effective September 1,
2021
$170,891 $82.16 $84.70
Effective July 1, 2022 $174,735 $84.00 $88.66
Effective July 1, 2023 $178,680 $85.90 $90.96
Effective July 1, 2024 $182,745 $87.86 $93.30

3. Parties delete Part I, Section 1.7 of the Agreement.

4. Parties amend the last sentence of Part I, Section 1.2 to read as follows:
“Contractor shall select the Personnel to perform the Services under this Agreement. If Affiliate requests alternative Personnel be assigned to perform the Services, the Parties agree to meet and confer in good faith regarding the request. Contractor may reassign or replace Personnel at its sole and absolute discretion. Affiliate’s sole remedy for Contractor’s refusal to reassign or replace Personnel shall be to terminate this Agreement without cause.”

5. Parties delete the final bullet point of Part II, Section a, Subsection (2) of the Agreement .

6. Except as modified by this Second Amendment, all provisions of the Agreement shall remain in full force and effect for the term thereof. Capitalized terms not otherwise defined herein shall have the meaning set forth in the Agreement.

7. This Second Amendment may be executed in counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

SIGNATURES ON FOLLOWING PAGE
Packet Page 000706

SIGNATURE PAGE TO

SECOND AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT
IN WITNESS WHEREOF, this Second Amendment has been executed on behalf of the Parties.

AFFILIATE
Dignity Health, a California nonprofit public benefit corporation d/b/a St. Bernardine Medical Center
dated: February __, 2022 ____________________________________ By: ________________________________
Its: ________________________________
Community Hospital of San Bernardino, a California nonprofit public benefit corporation dated: February __, 2022 ____________________________________ By: ________________________________
Its: ________________________________

CONTRACTOR
City of San Bernardino, a charter city and municipal corporation Dated: February __, 2022 ____________________________________ By: Robert D. Field
Its: City Manager
Packet Page 000707
Dave Evans
CFO
Douglas Kleam
President
DocuSign Envelope ID: 7F301F8E-2667-4697-992F-F014AB7EBE19 Dec 28, 2021
Dec 27, 2021
Packet Page 000708
Certificate Of Completion
Envelope Id: 7F301F8E26674697992FF014AB7EBE19 Status: Completed Subject: Please DocuSign: SBPD MFIE Policing Agreement A1 PAS-210782-254294.pdf Source Envelope:

Document Pages: 1 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Corrina Sanchez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
2101 North Waterman Ave
San Bernardino, CA 92404
[email protected]
IP Address: 162.135.0.60
Record Tracking
Status: Original
12/27/2021 3:31:34 PM
Holder: Corrina Sanchez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Dave Evans
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 162.135.0.59
Sent: 12/27/2021 3:32:28 PM
Viewed: 12/28/2021 11:14:18 AM
Signed: 12/28/2021 11:14:20 AM
Electronic Record and Signature Disclosure:

Accepted: 9/25/2020 3:50:08 PM
ID: eb4490a9-39fe-45c5-9b9e-69ebcf93407a
Douglas Kleam
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 76.86.196.151
Signed using mobile
Sent: 12/27/2021 3:32:27 PM
Viewed: 12/27/2021 3:40:58 PM
Signed: 12/27/2021 3:41:09 PM
Electronic Record and Signature Disclosure:

Accepted: 12/27/2021 3:40:58 PM
ID: 8713d1eb-fe4b-4e23-9d17-8aad38ce8624
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/27/2021 3:32:28 PM
Certified Delivered Security Checked 12/27/2021 3:40:58 PM Packet Page 000709
Envelope Summary Events Status Timestamps
Signing Complete Security Checked 12/27/2021 3:41:09 PM Completed Security Checked 12/28/2021 11:14:20 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Packet Page 000710
Consent to Electronic Signatures and Communications
Under certain laws, Dignity Health (including its subsidiaries and affiliated entities and collectively referred to as “Dignity Health” in this Consent) is required to obtain your authorization and consent to obtain your electronic signature on documents related to your interactions with Dignity Health (the “Interactions”) and to receive electronically copies of such documents. As a result, we are providing this notice to you in order to obtain your agreement and consent to conduct our business with you electronically, including your consent to electronically sign documents arising from Interactions with Dignity Health and to confirm your consent to provide you with electronic copies of the same.

Please note that we will not provide you with a paper copy of your documents, but we will email a copy to you and you may otherwise print or save a copy of these documents for your records.

This Consent is voluntary and you may refuse to sign this Consent, but your ability to submit your request for services electronically will be restricted and potentially delayed.

Electronic Record and Signature Disclosure created on: 8/26/2020 12:14:59 PM Parties agreed to: Dave Evans, Douglas Kleam
Packet Page 000711
You may save a paper copy of certain disclosures and communications by printing them. You may obtain additional paper copies by contacting us at:
[email protected]. There will be no additional charge for obtaining paper copies.

Required hardware and software
Operating
Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers:

By signing below, you are representing that you have access to the minimum requirements above.

There is no charge for withdrawing your consent. However, in the event you withdraw your consent, you will not be able to receive electronically information and materials related to the Service. Withdrawing your consent does not invalidate any electronic signatures you have Packet Page 000712
previously executed, which remain valid and enforceable as electronic signatures and you authorize us to continue to take action in reliance on such electronic signatures and the activities authorized by the same, unless and until you direct us otherwise. In addition, we have no obligation to provide you paper copies of documents that you previously consented to receive electronically, although you may request additional paper copies as set forth above.

Packet Page 000713

INDEPENDENT CONTRACTOR AGREEMENT
Neighborhood Policing Program Services
THIS INDEPENDENT CONTRACTOR AGREEMENT ("Agreement") is made and entered into by and between the Dignity Health affiliated entities identified in the Key Infmmational Te1ms below (each and collectively, an "Affiliate" or "Hospital"), and the independent contractor identified in the Key Informational Terms below ("Contractor"). Contractor and Affiliate (each a "Party" and collectively the "Parties") agree as follows:

KEY INFORMATIONAL TERMS
A. Dignity Health Affiliate(s).

Dignity Health, a California nonprofit public
benefit corporation, doing business as St.

Bernardine Medical Center
Community Hospital of San Bernardino, a
California nonprofit public benefit corporation
State in which Affiliates are located: California
("State")
C. Contractor's Name and Description.

City of San Bernardino, a charter city and
municipal corporation, on behalfofthe City of
San Bernardino Police Department
E. Term. This Agreement commences on January I,
2019 (the "Effective Date" ) and expires on
December 31 , 2021 (the "Expiration Date" ).

G. Parts. This Agreement is comprised of the
following parts:
(i) Part I Dignity Health Terms and Conditions.
(ii) Part II Services and Fees.
(iii) Part III HIPAA Compliance.
(iv) Part IV Insurance Requirements
(210782]. l 097300
B. Affiliate Notice Address.

St. Bernardine Medical Center
210 I North Waterman Avenue
San Bernardino, California 92404
Community Hospital of San Bernardino
1805 Medical Center Drive
San Bernardino, California 92411
Copy to: Dignity Health Legal Department
185 Berry Street, Suite 300
San Francisco, CA 94107
D. Contractor's Notice Address.
710 No1ih D Street
San Bernardino, California 9240 I
Copy to: City of San Bernardino
290 No1ih D Street
San Bernardino, CA 92401
Attn : City Attorney
F. Without Cause Termination. Number of days'
notice required for without cause termination: 180
H. HIP AA Terms and Conditions. As set forth in Paii
llI HIP AA Compliance, the Parties agree that the
following HIPAA Terms and Conditions apply to
this Agreement:
[:gj Contractor shall not have access to protected
health information ("PHI") under this
Agreement.

D Contractor shall be treated as a member of
Affiliate 's workforce for purposes ofHIPAA
compliance.

D Contractor shall be a business associate of
Affiliate.

Page 1 of 9 ends

Mayor and City CouncilJanuary 15, 2025

Mayor and City Council
January 15, 2025