May 21, 2025
RESOLUTION NO.2025-297
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO AMEND THE
FISCAL YEAR 2024/2025 OPERATING BUDGET AND
ALLOCATE $2,395,075.40 IN PERMANENT LOCAL
HOUSING ALLOCATION (PLHA) FUNDS TO BE USED
FOR START-UP COSTS, OPERATIONS OF SB HOPE
CAMPUS PHASE 1, AND AN OPERATING RESERVE TO
ENHANCE FINANCIAL STABILITY.
WHEREAS, in conjunction with the State's directives to combat homelessness and address the housing crisis, the City of San Bernardino ("City") has designated significant resources to address homelessness in the City, but the threat to life and property remains at stake beyond the control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat this crisis; and WHEREAS, the City has, at any given time, approximately 1,417 people experiencing homelessness Citywide; and
WHEREAS, the City has established homeless outreach services to assist unhoused residents with comprehensive services designed to connect individuals to appropriate resources and services; and
WHEREAS, the City has established a Motel Voucher Program to provide interim housing for unhoused residents to safely recover and connect to community resources until permanent facilities can be developed; and
WHEREAS, due to the increase of the unsheltered homeless population year-round, the City chose to expand shelter operations and develop a 200-bed, low-barrier navigation center for men and women called the SB HOPE Campus, providing interim housing, medical oversight and onsite supportive services; and
WHEREAS, the City issued a Request for Proposals (RFP) to identify a professional shelter and recuperative care operator to oversee day-to-day operations and manage the SB HOPE Campus through the start-up and expansion phases; and
WHEREAS, Helping Hearts California, LLC was successful in submitting a proposal to act as the City’s shelter and recuperative care operator for both the Interim Shelter and the Wellness Center, demonstrating a high level of experience, appropriate staffing, willingness to partner with the City, and experience with CalAim invoicing; and
WHEREAS, expanded shelter operations and services for the unhoused population align with Key Target No. 3 of the City's 2021-2025 Strategic Targets and Goals, which is Improved Quality of Life; and
Packet Page. 1258
Resolution No. 2025-297
Resolution No. 2025-297
May 21, 2025
WHEREAS, Phase 1 of SB HOPE Campus is estimated to cost approximately $1.94 million for start-up and initial operating costs, with the City allocating $2,395,075.40 in PLHA funds to cover start-up and operational costs while establishing an operating reserve of $450,580 to enhance financial stability; and
WHEREAS, for Phase 2 and subsequent years, the City's financial contribution shall not exceed $300,000 annually, depending on revenue generated from CalAim reimbursements and other appropriate funding sources; and
WHEREAS, should federal government cuts to Medicaid/Cal-Aim impact programs and services at the SB HOPE Campus, the City will contribute $3,276,819 annually to operate the 200- bed facility; and
WHEREAS, should the federal government make cuts to the Medicaid/Cal-Aim program, the SB HOPE Campus would remain operational, but at a scaled-down level, administering only traditional shelter housing and no recuperative care or short-term post-hospitalization; and WHEREAS, the City has secured dedicated annual funding of $2,000,000 from General Funds beginning in FY 2026/2027 for ongoing operational expenses to further ensure the long- term sustainability of the SB HOPE Campus; and
WHEREAS, the City will also allocate PLHA as a contingency beginning in FY 2026/2027 to help cover ongoing operational expenses in case of federal government cuts to Medi- Cal/CalAim; and
WHEREAS, the Contractor shall be responsible for securing and managing diverse funding sources, including state reimbursements (CalAIM), federal housing grants, and private contributions, where applicable, to help sustain the SB HOPE Campus starting in Phase 2.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The Mayor and City Council hereby authorize the City Manager to Execute a Professional Services Agreement with Helping Hearts California, LLC in an amount not to exceed $2,395,075.40 for Phase 1 start-up and operations at the SB HOPE Campus, including an operating reserve, and an estimated $300,000 annually for Phase 2 operations and each subsequent year, if required.
SECTION 3. The Mayor and City Council hereby authorize the Director of Finance and Management Services to amend the FY 2024/2025 Adopted Budget for the appropriation of $2,395,075.40 in both revenues and expenditures.
Packet Page. 1259
Resolution No. 2025-297
Resolution No. 2025-297
May 21, 2025
SECTION 4. The Mayor and City Council hereby authorize the City Manager or designee to take any further actions and execute any additional agreements or documents necessary to implement operations at SB HOPE Campus.
SECTION 5. CEQA. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may significantly affect the environment, the activity is not subject to CEQA.
SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 7. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 21st day of May 2025.
Helen Tran, Mayor
City of San Bernardino
Attest:
Telicia Lopez, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
Packet Page. 1260
Resolution No. 2025-297
Resolution No. 2025-297
May 21, 2025
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Telicia Lopez, CMC, Acting City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-297, adopted at a regular meeting held on the 21st day of May by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this 21st day of May, 2025.
Telicia Lopez, CMC, Acting City Clerk
Packet Page. 1261
Award Professional Service Agreement Between
the City of San Bernardino and Helping Hearts
California, LLC/Helping Hearts Hulen, LLC for
the Operation of the SB HOPE Campus
Presented by:
Cassandra Searcy
Deputy Director of Housing & Homelessness
Packet Page. 1262
Phase I – Surplus Land Declarations
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traffic signals, • Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
City Navigation Center
SB HOPE Campus
️ 200-Bed, Low-Barrier Campus
Interim Housing for Unhoused
Men & Women
Onsite Supportive Services &
Recuperative Care
Pathway to exit homelessness
The SB HOPE Campus will pro
vide a safe and welcoming environment, offering
immediate shelter as a first step toward stability, while empowering individuals with the tools needed for long-term success.
Packet Page. 1263
The Lead
Operator
Will Provide
Essential
Services
Case Management
Housing Navigation
Recuperative Care
Onsite Supportive Services
Meals
Security
Pets Welcomed
Service Prioritization for City Residents
Packet Page. 1264
Phase I – Surplus Land Declarations
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traf
fic signals,
• Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
Proposed Lead Operator
Helping Hearts California,
LLC (HHCA)
Experience & Expertise
• Experienced low-barrier shelter &
recuperative care operator.
Established in 2015
• Specialized in serving vulnerable
populations.
Who They Serve
• Serving individuals who are
homeless, those with mental health
conditions & substance abuse
disorders.
• Experienced in CalAim invoicing
This Photo by
Unknown Author is
licensed under CC BY-
NC
Packet Page. 1265
Phase I – Surplus Land Declarations
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traffic signals, • Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
CalAim Invoicing
Experience
Financial Impact of CalAim on Campus Operations
• Total Estimated Annual Operating Cost (without CalAim) • Phase I-$7.1M and Phase II $10.6M
• City Contribution with CalAim Revenue: Only $300,000 annually • Over 95% of operational funding will rely on CalAim
reimbursements.
Why Experience with CalAim Invoicing Matters
Complexity: CalAim requires detailed documentation, timely billing, and strict compliance.
CalAIM revenue is the money earned by delivering eligible services under Medi-Cal reform efforts, often with a focus on whole-person care, housing stability, and health equity..
Packet Page. 1266
SB HOPE Campus-Development Phases
2025-2026
Packet Page. 1267
Phase 1 Operations Fully Supported
By CalAim Waiver
ü Phase 1 /Year 1 launch: 1st Quarter of FY 25/26
Ø SB HOPE Campus operations begin with full
services in place.
ü No Additional Cost Burden
ü Service Continuity Ensured
ü City’s Operational Contribution-$300,000
Phase 1 No Impact on Budget or Services
CalAim Coverage Period
This Photo by Unknown Author is licensed under CC BY
Packet Page. 1268
Operational Budget Summary
Phase 1
Phase 1 Funding Sources
• 2020 Permanent Local Housing Allocation
(PLHA)
Packet Page. 1269
SB HOPE Campus
Operations Phase II
Packet Page. 1270
Phase I – Surplus Land Declarations
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traffic signals, • Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
Contingency Plan
Best Case Year 2
Assumption 1: No Cuts to Medi-Cal/CAL-
AIM Funding ✅
•Medi-Cal Eligibility:
• 100% Medi-Cal eligibility for all
programs
• 80% eligibility for Short-Term Post-
Hospitalization/Shelter Beds
•City’s Annual Contribution:
$300,000
(to operate a 100 or 200-bed campus)
•Program Scope:
Full projected services maintained
Comprehensive campus operations
Assumption 2: Cuts to Medi-Cal/CAL-AIM
Funding
•Impact on Services:
❌ Reduced HHCA capacity
Programs scaled back to traditional
shelter housing only
•City’s Annual Contribution:
$1,638,409.50
(to operate a 100-bed campus)
$3,276,819
(to operate a 200-bed campus)
Worst Case Year 2
Packet Page. 1271
Operational Funding Sources
Identified Funding Sources for Phase II
Funding Source Annual Amount Start Year Purpose
PLHA $1,440,000 FY 2026-2027 Support homeless-
related operations
and services
General Fund $2,000,000 FY 2026-2027 Supplement
homeless-related
initiatives
Packet Page. 1272
Agreement Term & Renewal
Initial Term
•Commencement: Upon the "Effective Date"
•Duration: 5 years
•Automatic extensions up to 5 successive 1-year terms
Conditions
• Agreement can be amended in writing
•Either party may give written notice of intent not to renew Notice Period: At least 90 days before the end of the current term Packet Page. 1273
Recommendation
It is recommended that the Mayor and City Council of The City of San Bernardino, California:
1. Authorize the City Manager to Execute a Professional Services Agreement with Helping Hearts California, LLC in the amount not to exceed $ 2,395,075.40 for Phase 1 shelter and recuperative care operations at SB HOPE Campus and an estimated $300,000 for Phase 2 operations and annually thereafter if required; and
2. Authorize the Director of Finance and Management Services to amend the FY2024/2025 Adopted budget for the appropriation of $ 2,395,075.40 in both revenues and expenditures
3. Authorize the City Manager or designee to take any further actions and execute any further agreements or documents as necessary to implement operations at SB HOPE Campus.
Packet Page. 1274
Phase I – Surplus Land Declarations
Discussion (Cont.)
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traffic signals, • Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
Questions?
Packet Page. 1275
ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: May 21, 2025
To: Honorable Mayor and City Council Members
From: Kim Knaus, Council Member, 5th Ward
Department: Council Office
Subject: Review and provide direction on the development of the City’s 2024-2025 and 2025-2026 Legislative Platform to
guide advocacy efforts at the state and federal levels (All Wards) – (Council Member Knaus)
Packet Page. 1276
ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
City of San Bernardino
Request for Council Action
Date: May 21, 2025
To: Honorable Mayor and City Council Members
From: Theodore Sanchez, Council Member, 1st Ward
Department: Council Office
Subject: Consider approval of Rosenberg’s Rules of Order (All Wards) – (Council Member Sanchez)
Packet Page. 1277