Agenda packet — Mayor and City Council, July 15, 2026 (part 14 of 15)

RESOLUTION NO. 2026-125

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE DIRECTOR OF FINANCE AND
MANAGEMENT SERVICES TO AMEND THE FY 2026/27

CAPITAL IMPROVEMENT PLAN BUDGET WITH AN
ADDITIONAL $500,000 FROM AB 1600 PARKLAND AND

OPEN SPACE FUND FOR THE SECCOMBE LAKE PARK
REVITALIZATION PROJECT.

WHEREAS, on September 21, 2022, the Mayor and City Council approved a design services agreement for the Seccombe Lake Park Revitalization Project (“Project”); and WHEREAS, on July 19, 2023, the Mayor and City Council approved the concept plan for the Project, including improvements to playground facilities, lighting, ADA accessibility, exercise stations, gazebo renovations, parking lot rehabilitation, landscaping, and restroom facilities; and WHEREAS, on October 2, 2024, the Mayor and City Council authorized the allocation of American Rescue Plan Act (“ARPA”) funds to address funding needs for the Project; and WHEREAS, the Project also received supplemental funding contributions from the San Manuel Band of Mission Indians to support park revitalization improvements; and WHEREAS, on December 4, 2024, the Mayor and City Council awarded an agreement for construction of the Project to Landscape Support Services in the amount of $10,539,509.65 and approved a Task Order with CSG Consultants in the amount of $700,305 for construction management and inspection services, and a contingency budget of $1,092,721.60 for construction of the Project; and
WHEREAS, during construction of the Project, additional time was required to obtain County Health Department review and permitting associated with the prefabricated restroom and concession building, resulting in adjustments to the construction schedule and extension of the anticipated completion date; and
WHEREAS, the extended construction schedule has resulted in additional project-related costs, including construction management, inspection services, overhead, landscaping improvements, accessibility improvements, and other related expenditures necessary to complete the Project; and
WHEREAS, an additional $500,000 allocation is needed to increase the Project contingency budget to support project completion, including construction management, inspection services, and other project-related costs.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

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Resolution No. 2026-125
Resolution No. 2026-125
July 15, 2026

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SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Director of Finance and Management Services is hereby authorized to amend the FY2026/27 CIP Budget Capital Improvement Plan with an additional $500,000 from the AB 1600 Parkland and Open Space Fund for the Project; and SECTION 3. CEQA. As the decision-making body for the project, the City Council has reviewed and considered the information contained in the administrative record for the proposed project. Based upon the facts and information contained in the administrative record, including all written and oral evidence presented to the City Council, the City Council finds, as follows:
(1) The administrative record has been completed in compliance with CEQA, the State CEQA Guidelines, and the City’s Local CEQA Guidelines.
(2) The proposed action is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and Section 15304 (Class 4 – Minor Alterations to Land), because the Project consists of improvements to an existing public park facility, including rehabilitation, replacement, landscaping, accessibility improvements, lighting, and related site improvements involving negligible or no expansion of existing use..
(3) The application of the Class 4 categorical exemption is not barred by one of the exceptions set forth in the CEQA Guidelines Section 15300.2 because a historic building renovation does not present any unusual circumstances; would not damage scenic resources, including any resources in the area of a Scenic Highway; would not be utilized on a hazardous waste site; and would not impact historic resources of any kind; and (4) The determination of CEQA exemption reflects the independent judgment of the City Council.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this ___ day of _________ 2026.

Helen Tran, Mayor
City of San Bernardino
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Resolution No. 2026-125
Resolution No. 2026-125
July 15, 2026

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Attest:

Telicia Lopez, City Clerk
Approved as to form:

Sonia Carvalho, City Attorney
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Resolution No. 2026-125
Resolution No. 2026-125
July 15, 2026

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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )
I, Telicia Lopez, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2026-125, adopted at a regular meeting held on the 15th day of July 2026, by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____ 2026.

Telicia Lopez, City Clerk
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Attachment 2
Location Map
900 ft
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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 15, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award an On-Call Professional Services Agreement to Willdan Engineering for On-Call Professional Engineering and Plan Check Services for Land Development in an
Amount Not to Exceed $700,000 Annually for a Three (3)
Year Term With Two (2) optional One (1) Year Extensions Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California;

1. Approve the award of On-Call Professional Services Agreement to Willdan Engineering for On-Call Professional Engineering and Plan Check Services for Land Development with an initial three (3) year term with two (2) optional one year extensions and a not to exceed the amount of $700,000 annually and $3,500,000.

2. Authorize the City Manager to execute the On-Call Professional Services Agreement with Willdan Engineering and any related contract documents necessary to implement the Agreement

3. Authorize the Director of Finance and Management Services to issue a Purchase Order to Willdan Engineering for a not to exceed amount of $700,000.

City Manager's Comments
This a request for approval of on-call at a not to exceed amount of $700,000 annually.

Executive Summary
The Public Works Department is requesting approval of an On-Call Professional Services Agreement with Willdan Engineering for professional engineering, plan Packet Page. 3496
check, inspection, and related land development support services. The agreement provides for a not-to-exceed amount of $700,000 annually and $3,500,000 over the full potential five-year term, consisting of an initial three-year term and two optional one-year extensions.

The Agreement will provide technical support for development engineering review, plan check services, hydrology and hydraulics review, stormwater compliance, subdivision map review, structural review, cost estimate and bond calculations, permit technician services, staff augmentation, and development inspection services.

Services will be utilized on an as-needed basis through individual task orders to support workload demands within the Land Development Division.

Costs associated with these services are anticipated to be recovered through development-related fees, resulting in no anticipated impact to the General Fund.

Background
The City of San Bernardino Public Works Department is responsible for the implementation of the City’s comprehensive General Plan that provides long-range development policies for managed growth and development. The Department is charged with regulating growth and development through the City’s implementation tool referred to as the Development Code that carries out the policies established in the General Plan.

The Land Development Division of the Public Works Department is responsible for reviewing onsite improvement plans for residential, commercial, and industrial projects, and prepares conditions of approval to ensure development in accordance with City standards and ordinances. Land Development specifically focuses on the plan check and inspections required of development projects on private property.

These services are currently provided through a combination of in-house City staff and supplemental consultant support. City staff provides direct oversight, coordination, review, and inspection services; however, due to the volume, complexity, and time-sensitive nature of development activity, consultant support is necessary to maintain timely plan check turnaround, provide specialized technical review, assist with staff augmentation needs, and ensure continuity of service.

Establishing a new on-call consulting agreement will allow the City to continue accessing qualified professional engineering support as needed to meet operational demands within the Land Development Division.

These include site grading, seismic fault investigation, drainage, stormwater management, FEMA flood plain review, Americans with Disabilities Act accessibility, onsite utilities, and related onsite improvements. Field inspectors work with developers and contractors to ensure the project is built in accordance with the approved construction drawings. The Division checks subdivision maps, parcel maps, and lot line adjustments to ensure conformance with the State Subdivision Map Act. The Division also ensures compliance with onsite water retention to Packet Page. 3497
reduce impacts to the City’s Municipal Separate Storm Sewer System (MS4).

Staff reviews Preliminary Water Quality Management Plans for projects on private property to meet stormwater quality standards. Public Works staff works closely with the Community and Economic Development Department, Planning Division, for compliance with onsite storm water retention to reduce impacts to the City’s MS4 System. The proposed on-call consulting agreement will support these ongoing services by providing additional technical capacity and flexibility to respond to private development workload demands while ensuring projects continue to be reviewed in accordance with City standards, ordinances, and applicable regulatory requirements.

Discussion
Under this agreement, the consultant will perform the following key services:
• Development Engineering Review
• Engineering Plan Check Services
• Hydrology and Hydraulics Review
• Stormwater Compliance Review
• Subdivision Map Review
• Structural Review
• Cost Estimate and Bond Calculations
• Staff Augmentation
• Permit Technician Services
• On-site Development Inspection Services
Approval of the proposed agreement will allow the City to maintain established plan review timelines, address peak workload demands, reduce potential plan review backlogs, and ensure timely delivery of engineering services to the development community.

Procurement Process
The City issued Request for Proposals (RFP) F-26-1051 through the City’s PlanetBids procurement system seeking qualified consultants to provide On-call Professional Engineering and Plan Check services for Land Development.

The RFP outlined the project scope, proposal requirements, evaluation criteria, and selection procedures in accordance with the City’s Purchasing Ordinance and applicable state and federal regulations.

On April 20, 2026, the City received eight (8) proposals from the following firms:
• Engineering Resources of Southern California, Inc.
• HR Green Pacific, Inc.
• Transtech Engineers, Inc.
• Willdan Engineering
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• Bureau Veritas
• Interwest Consulting Group
• TKE Engineering, Inc.
• Sikand Engineering Associates
City staff conducted a comprehensive evaluation of the proposals based on the criteria established in the RFP, including qualifications, relevant experience, technical approach, project team, and fee proposal.

Based on the results of the evaluation, Willdan Engineering was identified as the top-ranked and most qualified consultant.

In accordance with the RFP guidelines, the City invited the top-ranked consultant to participate in an interview and presentation to further evaluate the firm’s understanding of the project requirements, technical approach, and ability to successfully deliver the required services. The interview panel included representatives from Public Works, Purchasing Division and Risk Management, given the regulatory and compliance-related nature of the project.

Following completion of the interview and evaluation process, City staff selected Willdan Engineering as the most qualified firm for the recommended award.

Willdan demonstrated a strong understanding of professional engineering services, plan check services, staff augmentation needs, and the overall scope of work. The selection was based on Willdan’s qualifications, relevant municipal experience, demonstrated capacity to perform the required services, and comprehensive approach to supporting the City’s Land Development operations.

The negotiated compensation structure is funded through development-related fees collected by the City in connection with permit processing and development review activities. Staff has determined the proposed rates to be fair and reasonable based on the scope of services, required expertise, and prevailing market conditions. Furthermore, the current plan check fee allocation, under which Willdan Engineering receives sixty percent (60%) of the collected plan check fees and the City receives forty percent (40%) is intended to remain in effect on an interim basis. Upon approval and adoption of the updated fee schedule being worked on presently, both parties acknowledge the plan check fee allocation percentage is subject to renegotiation.

Strategic Targets and Goals
The appropriation request is consistent with Key Target No. 1b: Financial Stability.

Implement, maintain, and update a fiscal accountability plan and create a framework for spending decisions, and with Key Target No. 4. Economic Growth and Development. The contract services will assist the City in providing a higher level of services in a shorter amount of time, facilitating economic growth in the community, and improving customer service.

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Fiscal Impact
There is no impact to the General Fund as a result of the proposed action.

Sufficient budget exists in the FY 2026/27 Operating budget to support the requested services.

Funding for Fiscal Year 2026/27 is included in the proposed Public Works operating budget.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California;

2. Authorize the City Manager to execute the On-Call Professional Services Agreement with Willdan Engineering and any related contract documents necessary to implement the Agreement

3. Authorize the Director of Finance and Management Services to issue a Purchase Order to Willdan Engineering for a not to exceed amount of $700,000.

Attachments
Attachment 1 On Call Professional Service Agreement Willdan Engineering Attachment 2 Willdan Engineering Fee Schedule
Attachment 3 RFP F-26-1051 On-Call Professional Engineering and Plan Check Services for Land Development
Attachment 4 Willdan Engineering On-Call Professional Engineering Proposal Ward:

All Wards
Synopsis of Previous Council Actions:

September 2, 2014 Resolution 2014-327 approving a Consultant Services Agreement with Willdan Engineering and CSG Consultants, Inc. to provide building inspection and counter technician services to keep pace with the increase in plan check
submittals and building inspections requests. The Agreement also includes services for Plan Review, Inspection,
Stormwater Management, Fire and Life Safety Plan Review, Packet Page. 3500
Building Official and Counter Services not to exceed
$355,000.00.

February 7, 2015, Resolution 2015-28 approving amendment two to increase the contract amount of the Professional Services Agreement with Willdan Engineering by $180,000.00 (increases the total amount of the agreement to $535,000.00).

March 21, 2016, Resolution 2016-51 approving amendment three to increase the contract amount of the Professional Services Agreement with Willdan Engineering in the amount not to exceed
$705,000.00.

July 18, 2016, Resolution 2106-147 approving amendment four to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$835,000.00.

July 5, 2017, Resolution 2017-121 approving amendment five to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$1,190,000.00.

June 5, 2019, Resolution 2019-151 approving amendment six to increase the contract amount of the Professional Services Agreement with Willdan Engineering in an amount not to exceed
$1,500,000.00 for a term ending September 30, 2019, with two six-month extensions.

October 7, 2020, Resolution 2020-247 approving amendment seven to the Professional Services Agreement with Willdan Engineering for a period of six months with an additional three months to cover any unforeseen circumstances.

August 18, 2021 Mayor and City Council adopted Resolution No. 2021- 205 approving the award of a three-year Professional Services Agreements between the City of San Bernardino and
Willdan
Engineering for on-call plan check, inspection, and
stormwater management services.

September 15, 2021 Mayor and City Council adopted Resolution No. 2021-237 approving the authorization of the Director of Finance to amend the FY 2021/22 operational budget and appropriate funds in the amount of $250,000 from the General Fund to the Public Works expense budget for plan check, inspection, and stormwater management services.

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August 17, 2022 Issuance of a Purchase Oder to Willdan Engineering, Inc. for On-Call Plan Check Services
CC
Eric Levitt, City Manager
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1 ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO

AND WILLDAN ENGINEERING
This Agreement is made and entered into as of July 15, 2026 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and Willdan Engineering, a Corporation with its principal place of business at 650 E. Hospitality Lane, Suite 400 San Bernardino, CA 92408 (hereinafter referred to as “Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

On-Call Professional Engineering and Plan Check Services for Land Development (hereinafter referred to as “the Project”).

B. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional services for engineering and plan check services, and possesses the necessary expertise, resources, and personnel to complete the Project in a timely and professional manner as specified herein.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project. The services shall be more particularly described in the individual Task Order issued by the City or its designee. No services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “B”.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their Packet Page. 3503
2 proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “A” and incorporated herein by this reference. The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 4(b) below.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of 3,500,000. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval.

Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

6. Term. The term of this Agreement shall be from 6/17/26 to 6/17/29 with the option to extend for 2 years until 6/17/31, unless earlier terminated as provided herein.

Consultant shall complete the services within the term of this Agreement and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period Packet Page. 3504
3 of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of a Task Order from the City to proceed.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety. b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or Packet Page. 3505
4 operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from working on the Services by the Consultant and shall not be re-employed to perform any of the Services.

Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City’s Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business.

14. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

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5 15. Independent Consultant/Contractor. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
a. Additional Insured
The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX)
exclusion deleted
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6 (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City-designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, Packet Page. 3508
7 all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of work under this Agreement, the Designer shall maintain privacy/network security insurance, in a form and with insurance companies acceptable to the City, for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and (4) the introduction, implantation or spread of malicious software code.
g. Aviation and/or Drone Liability – Not Applicable
h. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate
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8 Aviation/Drone Liability $1,000,000 per occurrence limit - Not Applicable
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
i. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (ACORD Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. j. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically Packet Page. 3510
9 allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. k. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VIII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
l. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (vi) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement
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10 m. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

17. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code Section 2782.8), then, and only to the extent required by Civil Code Section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any Packet Page. 3512
11 claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

21. Termination or Abandonment
a. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least ten (10) days before the effective date of such termination. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.

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12 b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
c. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

22. Attorneys’ Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

26. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

27. Organization. Consultant shall assign William Galvez as Project Manager.

The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Packet Page. 3514
13 Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: Eric Levitt
With Copy To:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney
CONSULTANT:

Willdan Engineering
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408

30. No Third Party Beneficiaries. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

32. Entire Agreement. This Agreement, including Exhibit “A” and executed Task Orders represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect.

34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

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14 35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

42. Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.

43. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

44. Order of Precedence.

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15 The following order and succession of the referenced documents shall govern in the event of conflict between documents:

1. Amendment(s)

2. This Agreement

3. Task Orders

45. Electronic Signatures. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature
[SIGNATURES ON FOLLOWING PAGE]
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16 SIGNATURE PAGE FOR ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO

AND WILLDAN ENGINEERING
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Eric Levitt
City Manager
ATTESTED BY:

Telicia Lopez, CMC
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

CONSULTANT
Willdan Engineering
APPROVED BY:

Jonathan Mitchell
Principal-in-Charge
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17 EXHIBIT A
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18 EXHIBIT B
Sample Task Order Form

TASK ORDER
Task Order No. 2027-01
Agreement: On-Call Professional Engineering and Plan Check Services for Land Development
Consultant: Willdan Engineering
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:
s
List any attachments: (Please provide if any.)
Dollar Amount of Task Order: Not to exceed $700,000
Completion Date:

The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF SAN BERNARDINO Willdan Engineering
Dated: Dated:

By: By:

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On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
51 Rates may be reduced based on staff utilization as agreed between the City and Willdan.

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CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR

LAND DEVELOPMENT
Published:

March 23, 2026

CITY OF SAN BERNARDINO
Vanir Tower
290 North D Street
San Bernardino, California 92401
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TABLE OF CONTENTS
TABLE OF CONTENTS...................................................................................................................2 NOTICE INVITING PROPOSALS.....................................................................................................3 I. BACKGROUND AND INTRODUCTION....................................................................................5 II. REQUEST FOR PROPOSALS ..................................................................................................5 A. Scope of Services.............................................................................................................5 B. City Contact for this RFP...................................................................................................6 C. Requests for Clarification .................................................................................................6 D. Pre-Proposal Meeting .......................................................................................................7 E. Content and Format of Proposal .......................................................................................7 F. No Deviations from the RFP ............................................................................................10 G. Selection Process...........................................................................................................11 H. Protests .........................................................................................................................12 I. Proposal Schedule .........................................................................................................13 J. Submittal Requirements.................................................................................................13 K. General Conditions ........................................................................................................15 EXHIBIT A...................................................................................................................................18 PROPOSAL CHECKLIST ..............................................................................................................29 CERTIFICATION OF PROPOSAL...................................................................................................30 VENDOR QUOTE FORM..............................................................................................................31 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS.............................................................32 EXHIBIT B...................................................................................................................................33 Packet Page. 3523

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CITY OF SAN BERNARDINO

NOTICE INVITING PROPOSALS
RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR

LAND DEVELOPMENT
PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the City of San Bernardino (“City”) electronically through the City’s online bid management provider (“Planetbids”) before 3:00 PM, April 20, 2026. Proposals may NOT be submitted by fax, email, telephone, mail, hand delivery, or other means; any Proposals received through any means other than Planetbids will be returned to the Vendor unopened.

The City is requesting proposals to provide:

The City of San Bernardino Public Works Department is requesting proposals from qualified and experienced engineering consulting firms to provide on-call engineering plan check, development engineering review, and related technical services in support of the City’s development review process. These services will assist the City in reviewing engineering plans, studies, and related documents associated with private development to ensure compliance with City standards, applicable regulations, and accepted engineering practices.

The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agreement including the identified scope of work. The City reserves the right to reject any or all proposals determined not to be in the best interest of the City.

Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Publish Works Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. The contract awarded Packet Page. 3524

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pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Interested proposers may download copies of the Request for Proposals (“RFP”) by visiting the City’s web site, https://www.sbcity.org. All addenda will be published on the City’s website.

For more information regarding the RFP, please contact:

City of San Bernardino, Purchasing Division
[email protected]
[END OF NOTICE OF INVITING PROPOSALS]
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CITY OF SAN BERNARDINO

REQUEST FOR PROPOSALS
RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR

LAND DEVELOPMENT
I. BACKGROUND AND INTRODUCTION
The City of San Bernardino (“City”) is requesting proposals from qualified firms (“Proposers”) for

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR LAND DEVELOPMENT services (“Services”).

The City is a historically rich and culturally diverse city in southern California, serving as the county seat of San Bernardino County in the inland empire region. The city is situated at the base of the San Bernardino Mountains and is the largest city in the County of San Bernardino with a population of over 213,000 residents. In addition, the city covers approximately 40,000acres of land which are separated into seven different wards. The Land Development Division participates in the development process by establishing improvement requirements for new development, including site grading and drainage and related off-site improvements within the public right-ofway. The division checks subdivisions, parcel maps, and records of survey for conformance with the Subdivision Map Act.

To serve and promote the welfare of its residents, the City intends to procure the Services, as described below.

Due to the City’s large and diverse population, the land development division receives a high volume of development plans and permit applications on an ongoing basis. This level of activity places a significant demand on plan reviews, coordination, and approval process. To maintain timely services and avoid project delays, the City requires qualified plan checkers. Additional staffing will allow the city to efficiently manage workload fluctuations, uphold public safety, and support continued development without compromising review accuracy or municipal code oversight.

II. REQUEST FOR PROPOSALS
A. Scope of Services
The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference.

Notwithstanding the inclusion of such Services in Exhibit “A”, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Professional Services Agreement (“Agreement”) executed by and between City and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

1. Public Works Prevailing Wage and Contractor Registration (if applicable) Packet Page. 3526

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Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. If the total compensation under the contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No bid shall be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work.

If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. City Contact for this RFP
The principal contact for the City regarding this RFP will be the Purchasing Division, [email protected] or a designated representative, who will coordinate the assistance to be provided by the City to the Proposer.

C. Requests for Clarification
All questions, requests for interpretations or clarifications, either administrative or technical, must be requested in writing and submitted exclusively through the PlanetBids system. Questions submitted by any other method, including email or phone, will not be accepted or considered. Questions must be submitted via the PlanetBids portal.

All written questions, if answered, will be issued to all prospective proposers via notification through PlanetBids. Oral statements regarding this RFP by any person should be considered unverified information unless confirmed in writing. To ensure a response, questions must be submitted through PlanetBids before 3:00 PM local time on the date identified in the Proposal Schedule. Each Proposer is responsible for ensuring that it has received all addenda, clarifications, supplemental information, and responses to questions prior to submitting a proposal.

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D. Pre-Proposal Meeting Click or tap here to enter text.

Each Proposer is requested to attend a MANDATORY pre-proposal meeting to be held on March 30th, 2026, from 10 AM to 11 AM at 201B North E Street 2nd Floor Public Works Department. Failure to attend this meeting WILL preclude a Proposer from submitting a proposal. Attendance at the pre-proposal meeting will ensure the Proposer understands the full scope of the services requested.

E. Content and Format of Proposal
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall include one (1) electronic proposal submitted to Planetbids. Proposals shall be organized, tabbed, and numbered in the order presented below. Proposals must include page numbers for all pages in the proposal.

Proposals shall be in the following order and shall include:

1. Executive Summary: Summarize the content of your proposal in a clear and concise manner.

2. Table of Contents

3. Identification of Proposer
a. Legal name and address of the company.
b. Legal form of company (partnership, corporation).
c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”
d. Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal. e. California Business License Number

4. Staffing Resources
a. Firm Staffing and Key Personnel
(i) Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.
(ii) Identify three (3) persons that shall be principally responsible for working with the City. Indicate the role and responsibility of each individual. If the Proposer is chosen as a finalist, these principal individuals must attend the interview and in-person presentation.
(iii) Describe proposed team organization, including
identification and responsibilities of key personnel. Please include one-page resumes.
(iv) Provide brief biographies of individuals that shall be working directly with the City.

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b. Subcontractors
(i) The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor(s) that is anticipated to perform each function, if known at this time.

5. Fiscal Stability:
a. The Proposer should provide evidence of corporate stability including:
(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or
(ii) A letter from a financial institution stating a current line of credit; and
(iii) Latest audited financial statement and/or annual report that has been certified by a CPA. This information will remain confidential and is not subject to public disclosure.

6. Experience and Technical Competence:
a. Experience
(i) The Proposer shall provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.
(ii) Describe the past experience of the staff to be assigned to perform the Services in performing similar services.
(iii) The Proposer shall state the number of years the firm has conducted business. Proposer must have at least four (4) years’ experience in providing the required scope of
Services for public clients.
(iv) Provide three (3) references regarding the Proposer’s experience and performance performing similar services.

Include the following information: (1) Organization/City, contact name, phone number, e-mail address; and (2)
project size and description, if applicable, and description of services.
(v) Describe the Proposer’s local experience and knowledge of City.
b. Project Specific Experience
(i) The Proposer shall provide a description of the three most relevant service contracts held within the last five years, one page per project, to include:
(a) Role of the firm
(b) Dollar value of the services
(c) Dollar value of the fee
(d) Description of services
(e) Staffing
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(f) Duration of providing services
(g) Relationship to client
(h) Contact name, position, entity name, telephone
number, fax number and e-mail address for each
project.
(ii) If any of the following has occurred, please describe in detail:
(a) Failure to enter into a contract or professional
services agreement once selected.
(b) Withdrawal of a proposal as a result of an error.
(c) Termination or failure to complete a contract.
(d) Debarment by any municipal, county, state, federal
or local agency.
(e) Involvement in litigation, arbitration or mediation.

Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal
rigging, collusion, or restrictive competition between
bidders or proposers, or conviction of violating any
other federal or state law related to bidding or
professional services performance. Knowing
concealment of any deficiency in the performance of
a prior contract.
(f) Falsification of information or submission of
deceptive or fraudulent statements in connection
with a contract.
(g) Willful disregard for applicable rules, laws or
regulations.

Information regarding any of the above may, at the
sole discretion of the City, be deemed to indicate an
unsatisfactory record of performance.
c. Technical Competence
(i) Description of in-house resources (i.e., computer
capabilities, software applications, modem protocol,
modeling programs, etc.)
(ii) Ability to draw upon multi-disciplinary staff to address the Services requested in this RFP.

7. Proposed Method to Accomplish the Work: Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, goals of the City, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described in Exhibit “A”, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work.

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8. Fee Proposal: Please provide a fee proposal for the scope of Services.

The fee proposal shall include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Agreement attached hereto as Exhibit “B”).

9. Insurance: See the Agreement, attached hereto as Exhibit “B”, for a description of the insurance requirements
.

10. Litigation: Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years.

11. Other Information: This section shall contain all other pertinent information regarding the following:
a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.
b. Description of community involvement.
c. Description of any previous involvement with the City. d. A statement that the Proposer has not conflicts of interest in connection with providing the Services.

12. Certification of Proposal: This section shall state:
“The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

13. Appendices
F. No Deviations from the RFP
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein.
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G. Selection Process

1. The City will evaluate proposals based on the following criteria:

CRITERIA WEIGHT (%)
a. The Proposer is properly licensed to practice in the State of California. (Pass/Fail) Pass/Fail
b. The Proposer has no conflict of interest with regard to any other work performed by the firm for the City. (Pass/Fail) Pass/Fail c. Clarity and conformance of proposal to the RFP.
10 %
d. Content of the proposal.
25 %
e. Proposer’s experience and performance.
20 %
f. Team members’ experience and performance.
15 %
g. Fee proposal.
25 %
h. Comments by references.
5 %
i. Exceptions/Deviations to RFP/Agreement Template
(Pass/Fail) Pass/Fail
j. History of litigation within the past 5 years. (Pass/Fail) Pass/Fail
TOTAL 100 %
NOTE: A ‘fail’ designation in any Pass/Fail criterion will result in disqualification of the proposal.

2. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

3. It is the City’s intent to select a Proposer best evidencing demonstrated competence and professional qualification to perform the Services. The City reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain Proposers may be selected to make a brief presentation and oral interview after which a final selection will be made.

The successful Proposer will be selected on the basis of information provided in the RFP, in-person presentations, and the results of the City’s research and investigation. Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable Agreement with the selected Proposer. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in Packet Page. 3532

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the manner that most benefits the City including awarding more than one contract if desired.

4. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement. The City Council has the final authority to approve or reject the Agreement.

H. Protests

1. Protest Contents: Protests based on the content of the RFP shall be submitted to the City no later than ten (10) calendar days prior to the scheduled proposal submittal deadline. If necessary, the proposal submittal deadline may be extended pending a resolution of the protest. Proposer may protest a contract award if the Proposer believes that the award was inconsistent with City policy or this RFP is not in compliance with law. A protest must be filed in writing with the City (email is not acceptable) within five (5) business days after receipt of notification of the contract award. Any protest submitted after 5 p.m. of the fifth business day after notification of the contract award will be rejected by the City as invalid and the Proposer’s failure to timely file a protest shall waive the Proposer’s right to protest the contract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.

2. City Review: The City will review and evaluate the basis of the protest, provided that the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest. Action by the City relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
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I. Proposal Schedule
The tentative schedule is as follows:

EVENT DATE
Release of Request for Proposal March 23, 2026
Pre-Proposal Meeting - MANDATORY
LOCATION:
201 N E Street, Suite 200
2nd Floor Public Works Department
San Bernardino, CA 92401
March 30, 2026
Last Day to Submit Questions for Clarification
received by the City before 3:00 PM
April 6, 2026
Clarifications Issued by City by the end of the day April 9, 2026 Deadline for Receipt of Proposals
submitted before 3:00 PM
April 20, 2026
Evaluations of Proposals Completed April 2026
Interview of Finalist(s) May 2026
Vendor Selection May 2026
City Council Approval June 2026
Vendor Award (Agreement through DocuSign)
Note: Award notification is pending Council approval,
when applicable.

June 2026
Purchase Order Issuance June 2026
The above scheduled dates are tentative, and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the above-described professional Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.

J. Submittal Requirements

1. General: It is strongly recommended that the Proposer submit proposals in the format identified in this RFP to allow the City to fully evaluate and compare the proposal. All requirements and questions in the RFP should be addressed and all requested data shall be supplied. The City reserves the right to request additional information which, in the City’s opinion, is Packet Page. 3534

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necessary to assure that the Proposer’s competence, number of qualified employees, business organization, and financial resources are adequate to perform according to the Agreement.

2. Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Proposer’s demonstrated capability to perform the Services. Expensive bindings and promotional materials, etc., are not necessary or desired. However, technical literature that supports the approach to providing the Services and work plan should be forwarded as part of the proposal. Emphasis should be concentrated on completeness, approach to the work and clarity of proposal.

3. Site Examination: Proposers may visit the City and its physical facilities to determine the local conditions which may in any way affect the performance of the work; familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.

4. Authorization: The proposal shall be signed by an individual, partner, officer or officers authorized to execute legal documents on behalf of the Proposer.

5. Confidentiality of Proposal: Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFP shall become the exclusive property of the City and shall become public records under the California Public Records Act.

Furthermore, the City shall have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement.

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from Packet Page. 3535

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disclosure, the City may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”), the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information.

Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this procurement.

6. Submittal Instructions: Electronic PDF file format via Planetbids. Please allow time for system to process your proposal. The proposal must be received before 3:00pm local time, on or before April 20, 2026. The City shall not be responsible for proposals that are not received on time. The City will not be responsible for and will not accept late bids due to slow internet connections, or incomplete transmissions.

K. General Conditions

1. Federal Requirements: If the Services are funded through a federal funding source, the successful Proposer and its subcontractors shall be required to take cognizance of and comply with all requirements set forth in the Federal Requirements, attached hereto as Exhibit “C”, and incorporated herein by this reference.

2. Amendments to RFP: The City reserves the right to amend the RFP and issue to all Proposers an addendum.

3. Amendments to Proposals: Unless specifically requested by the City, no amendment, addendum or modification shall be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadline stated herein for receiving proposals.

4. Non-Responsive Proposals: A proposal may be considered nonresponsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

5. Costs for Preparing: The City shall not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The City will retain all proposals Packet Page. 3536

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submitted and may use any idea in a proposal regardless of whether that proposal is selected.

6. Cancellation of RFP: City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.

7. Price Validity: Prices provided by Proposers in response to this RFP are valid for 120 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete, and the contract is awarded.

8. No Commitment to Award: Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP.

9. Right to Negotiate and/or Reject Proposals: City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Proposers are encouraged to submit their best prices in their proposals, and City intends to negotiate only with the Proposer(s) whose proposal most closely meets City’s requirements at the lowest estimated cost. The Agreement, if any is awarded, shall go to the Proposer whose proposal best meets City’s requirements.

10. Non-Discrimination: The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

11. Minor Irregularities: ity reserves the right to waive any minor irregularity, informality, or non-substantive deficiency in a proposal. A minor irregularity is one that:
a. Does not affect the responsiveness of the proposal;
b. Is merely a matter of form or format;
c. Does not change the relative standing or otherwise prejudice other proposals;
d. Does not change the meaning or scope of the RFP;
e. Is trivial, negligible, or immaterial in nature;
f. Does not reflect a material change in the work; or
g. Does not constitute a substantial reservation against a requirement or provision.

In such cases, the Proposer may be notified of the deficiency and provided Packet Page. 3537

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an opportunity to correct the irregularity, defect, or variation, or the City may elect to waive the deficiency and accept the proposal. The decision to waive a deficiency shall not modify or compromise the overall intent of the RFP or excuse the Proposer from full compliance with all material requirements if awarded a contract.

Publication Date of RFP: March 23, 2026.
[END OF SECTION]
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EXHIBIT A

PROPOSED SCOPE OF SERVICES/SCHEDULE OF CHARGES

SCOPE OF SERVICES
The City of San Bernardino Public Works Department is requesting proposals from qualified and experienced engineering consulting firms to provide on-call engineering plan check, development engineering review, and related technical services in support of the City’s development review process. These services will assist the City in reviewing engineering plans, studies, and related documents associated with private development to ensure compliance with City standards, applicable regulations, and accepted engineering practices.

Due to the City’s continued growth, increasing development activity, and periodic fluctuations in workload, the City may also require staff augmentation and specialized engineering support to supplement existing staff resources. These services will help the City maintain established plan review timelines, address peak workload demands, reduce potential plan review backlogs, and ensure timely delivery of engineering services to the development community.

Consultants selected under this Request for Proposals will be assigned work related to engineering plan check services, development engineering review, technical analysis, coordination with applicants and design professionals, and other related services necessary to support the City’s development review. Consultants may also be requested to provide qualified personnel to perform staff augmentation services onsite at City facilities, depending on operational needs and workload conditions.

Through this RFP, the City seeks to engage consultants with demonstrated experience in municipal engineering, land development review, and infrastructure design who can provide technically sound, timely, and efficient engineering services that support the City’s development objectives while maintaining compliance with applicable laws, standards, and City policies.

The initial term of the agreement shall be for three (3) years, with the option for the City to extend the agreement for two (2) additional one-year terms, for a potential total contract term of five (5) years.

The City has experienced increasing levels of development activity including:
• Residential subdivisions
• Multi-family housing projects
• Commercial developments
• Industrial developments
• Mixed-use developments
• Infrastructure improvements associated with development Consultants will assist the City in managing peak workloads and backlog reduction by performing plan review services:

Consultants may be required, but not limited to:
• Provide additional engineering plan review capacity during peak development cycles • Assist in reducing plan review backlogs
• Maintain City service levels for development plan reviews Packet Page. 3539

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• Ensure compliance with City design standards and regulations • Assist with major development projects requiring complex review TASK 1 – DEVELOPMENT ENGINEERING REVIEW
Consultants shall perform engineering review of development applications submitted to the City including discretionary permits and ministerial approvals.

Services may include, but not limited to review of:
• Tentative Tract Maps
• Tentative Parcel Maps
• Conditional Use Permits
• Site Plan Review
• Lot Line Adjustments
• Development Permits
• Grading Permits
• Building permits associated with site improvements
Consultant responsibilities include:

1.1 Infrastructure Impact Analysis
Evaluate the impact of proposed developments on public infrastructure including, but not limited to:
• Street capacity and circulation
• Traffic access and driveway locations
• Pedestrian circulation and accessibility
• Storm drainage systems
• Water distribution systems
• Sanitary sewer systems
• Floodplain and flood control systems

1.2 Engineering Conditions of Approval
Prepare recommended onsite/offsite engineering conditions of approval related but not limited to:
• Mapping requirements
• Required street improvements
• Dedications and right-of-way acquisition
• Utility improvements
• Drainage and Flood Control requirements
• Traffic mitigation improvements
• Grading requirements

1.3 Interdepartmental Coordination
Coordinate with:
• Planning Department
• Building & Safety
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• Public Works divisions
• Water Department
• Outside agencies when necessary

1.4 Public Meeting Support
Consultants may attend meetings such as:
• Development and Environmental Review Committee
• Planning Commission
• City Council meetings
TASK 2 – ENGINEERING PLAN CHECK SERVICES
Consultants shall review improvement plans for compliance with the development code, municipal code, City standards and engineering best practices.

Plan check services include review of, but not limited to:
• Street improvement plans
• Utility plans
• Grading plans
• Storm drain plans
• Street lighting plans
• Traffic signal plans, Signing and Striping plans and Traffic Control Plans •Landscape plans

2.1 Roadway Improvements
Review roadway design including, but not limited to:
• Horizontal alignment
• Vertical profiles
• Cross-sections
• ADA compliance
• Intersection geometry
• Curb ramps
• Sidewalk design
• Bicycle facilities
• Driveway Approaches

2.2 Utility Infrastructure
Review utility plans for, but not limited to:
• Water systems
• Sewer systems
• Storm drain systems
• Dry utilities coordination

2.3 Precise/Rough Grading Plans
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Review grading design including, but not limited to:
• Geotechnical Reports
• Cut and fill calculations
• Drainage patterns
• Slope stability
• Erosion control
• ADA Compliance

2.4 Compliance Verification
Verify compliance with, but not limited to:
•Municipal and Development code
•City Standard Drawings
• City Design Standards
• Subdivision Map Act
• Applicable State regulations

2.5 Landscape Plans
Review landscape plans for, but not limited to:
• Irrigation apparatus
• Irrigation layout and cover
• Irrigation details and specifications
• Planting Plan
• Planting details and specifications
TASK 3 – HYDROLOGY AND HYDRAULICS REVIEW
Consultants shall review drainage studies and calculations submitted with development projects.

Services include:

3.1 Hydrology Analysis
Review stormwater runoff calculations including, but not limited to:
• Watershed analysis
• Rational Method calculations
• Unit hydrograph calculations
• Basin Routing calculations

3.2 Hydraulic Design
Review storm drain design including, but not limited to:
• Hydraulic Grade Lines
• Pipe sizing
• Storm Drain Inlet design
• Drainage structures
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3.3 Flood Control
Evaluate flood control impacts including, but not limited to:
• Detention basin design criteria for San Bernardino County • Floodplain impacts
• Regional drainage impacts
TASK 4 – STORMWATER COMPLIANCE REVIEW
Consultants shall review water quality documents for compliance with regulatory requirements.

Review includes, but not limited to:
• Water Quality Management Plans (WQMP)
• Low Impact Development (LID) requirements
• Best Management Practices (BMPs)
• Municipal Separate Storm Sewer System (MS4)
Verify compliance with:
• Regional Water Quality Control Board
• Municipal Stormwater Permit requirements
TASK 5 – SUBDIVISION MAP REVIEW
Consultants shall review subdivision maps including:
• Parcel maps
• Final tract maps
• Lot line adjustments
• Lot Merger
Review includes, but not limited to:
• Lot closure calculations
• Survey accuracy
• Boundary verification
• Easements and dedications
Consultants shall verify compliance with, but not limited to:
• Subdivision Map Act
• City Development Code
• City Municipal Code
• Land Surveyor’s Act
TASK 6 – STRUCTURAL REVIEW
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Consultants may review structural components associated with civil improvements including, but not limited to:
• Retaining walls including grid wall design and construability • Structural footings
• Bridge related elements associated with development
• Structural calculations
Consultants shall verify design adequacy and compliance with applicable standards.

TASK 7 – COST ESTIMATES AND BOND CALCULATIONS
Consultants shall review engineer’s construction cost estimates for:
• Improvement agreements
• Performance bonds
• Labor and materials bonds
Verify quantities and construction costs used for bonding purposes.

TASK 8 – STAFF AUGMENTATION SERVICES
The Consultant shall provide qualified engineering personnel to supplement City staff during periods of increased development activity, plan review backlog, staff shortages, or other operational needs. The purpose of these services is to maintain the City’s established development review timelines and ensure consistent delivery of engineering services to the development community.

Consultant personnel shall work under the general direction of the City Engineer or designated City staff and shall perform duties consistent with the responsibilities of comparable City staff classifications. Staff augmentation services shall be provided on-site at City offices.

Consultant shall provide personnel qualified to perform the duties typically associated with the following classifications:
• Senior Civil Engineers
• Civil Engineers
• Associate Engineers
• Assistant Engineers
• Engineering Technicians
• Development Plan Check Engineers
• Land Development Engineers
• Transportation or Traffic Engineers
• Land Surveyor in training
• Professional Land Surveyor
All personnel assigned to perform engineering services shall possess appropriate education, training, and professional licensure as required by the State of California.

Consultant personnel may perform engineering plan review services including, but not limited to:
• Review of improvement plans for private development projects • Review of grading plans and drainage plans
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• Review of subdivision maps and parcel maps
• Review of storm drain design and hydrology calculations • Review of utility infrastructure plans
• Preparation of plan check comments and correction letters • Verification of compliance with City design standards, standard plans, and applicable regulations
Consultants shall coordinate with City staff to ensure that plan check comments are clear, consistent, and provided within established review timelines.

8.1 Development Counter Support
Consultant personnel may provide support at the City’s public development counter, including, but not limited to:
• Assisting applicants with engineering submittals
• Providing guidance regarding City engineering requirements • Reviewing development plans for completeness at time of submittal • Responding to applicant questions regarding engineering plan check comments • Coordinating with Planning, Building & Safety, and Public Works staff Consultant personnel assigned to the development counter shall demonstrate strong communication and customer service skills.

8.2 Coordination with Applicants and Consultants
Consultant personnel may participate in meetings with project applicants, developers, and design consultants to discuss engineering requirements and plan review comments.

Responsibilities may include, but not limited to:
• Explaining plan check comments
• Reviewing proposed design revisions
• Coordinating engineering requirements
• Assisting with resolution of technical issues related to plan review

8.3 Permit Processing Support
Consultant personnel may assist the City with engineering permit processing including, but not limited to:
• Tracking plan check submittals
• Monitoring plan review cycles
• Coordinating resubmittals and revisions
• Maintaining project review records
• Assisting with approval of engineering permits and improvement plans Consultant personnel may utilize City permit tracking systems and document management system

8.4 Work Assignments and Scheduling
Staff augmentation assignments may vary depending on City workload and operational needs.

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Assignments may include, but not limited to:
• Short-term assignments to address plan review backlog • Long-term assignments to supplement City staff
• On-call support during peak development periods
Consultant personnel may be assigned:
• Part-time schedules
• Full-time schedules
• Specific task-based assignments
Assignments may range from a few days per week to full-time support, depending on workload conditions.

8.5 Reporting and Oversight
Consultant personnel shall report to the City Engineer or designated City representative and shall coordinate closely with City staff assigned to development review.

Consultant shall maintain records of hours worked and tasks performed and shall submit invoices that clearly identify:
• Personnel assigned
• Hours worked
• Project or permit numbers associated with work performed

8.6 Performance Expectations
Consultant personnel assigned under staff augmentation services shall:
• Adhere to City policies and procedures
• Maintain professional standards of conduct
• Meet established plan review timelines
• Provide technically accurate and defensible engineering review Consultant personnel shall work collaboratively with City staff to support efficient and timely development review services.

TASK 9 – PERMIT TECHNICIAN SERVICES (AS-NEEDED)
The Consultant shall provide qualified Permit Technicians to support the Public Works Department on an as-needed basis. Permit Technician staff shall report to the City’s offices depending on operational needs. Services may include, but are not limited to, the following:

9.1 Permit Processing
• Intake, review, and processing of permit applications including but not limited to:
– Encroachment permits
– Right-of-Way permits
– Utility permits
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– Street use permits
- Grading permits
• Verification that permit applications include required plans, calculations, insurance, bonds, and supporting documentation.

9.2 Customer Service and Counter Support
• Provide customer service at the public counter, via telephone, and electronically to assist applicants with permit requirements.
• Explain City procedures, permit requirements, and application processes. • Coordinate with engineering staff, plan checkers, and inspectors regarding permit status.

9.3 Permit Coordination
• Coordinate routing of plans and permits for review by City departments including:
– Engineering
– Public Works
– Planning
– Building & Safety
– Fire Department
– Utilities
• Track permit status and ensure timely routing and approvals.

9.4 Fee Calculation and Collection
• Calculate applicable permit fees based on City fee schedules. • Prepare invoices and assist in processing payments.
• Maintain accurate financial and permit records.

9.5 Record Management
• Maintain permit records in the City’s permit tracking system. • Scan and archive permit documents and approved plans. • Ensure compliance with City document retention policies.

9.6 Administrative Support
• Assist engineering staff with documentation, reports, permit logs, and tracking systems. • Maintain permit activity reports and permit issuance logs.

Permit Technician personnel shall possess experience in municipal permit processing and development services operations and be familiar with public works permitting procedures.

TASK 10 – ON-SITE DEVELOPMENT INSPECTION SERVICES (PRIVATE

IMPROVEMENTS) AS NEEDED
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The Consultant shall provide qualified construction Development Inspectors to perform on-site inspection services for private development projects located on private property outside the public right-of-way. These services will support the City’s Engineering Division on an as-needed basis during periods of increased development activity.

The purpose of these inspections is to verify that private site improvements are constructed in accordance with approved improvement plans, grading plans, and applicable City standards.

Services may include, but are not limited to, the following:

10.1 On-Site Inspection of Private Development Improvements Perform field inspection of development improvements constructed on private property, including but not limited to:
• Site grading and earthwork operations
• Building pad preparation and compaction
• Private storm drain systems and drainage facilities
• On-site drainage structures and retention/detention systems • Private drive aisles and parking lot paving
• Private curb, gutter, and sidewalk improvements within the development site • Private water, sewer, and utility trenching associated with site development • Fire access roads and fire lanes within private developments • Site accessibility improvements including ADA pathways and accessible parking areas • On-site landscape irrigation infrastructure associated with grading or site work • Block/Retaining Walls

10.2 Grading and Drainage Inspection
• Inspect site grading operations for compliance with approved grading plans. • Verify proper installation of subgrade, base material, and drainage facilities. • Confirm that site drainage improvements are installed according to approved engineering plans.

10.3 Construction Compliance Verification
• Verify that construction activities comply with approved plans, conditions of approval, and City development standards.
• Observe construction methods and notify the City of deviations from approved plans.

10.4 Materials and Compaction Observation
• Observe placement of fill, base materials, asphalt, and concrete.

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• Coordinate with geotechnical and materials testing consultants performing compaction and materials testing.
• Confirm that required testing is conducted in accordance with project requirements.

10.5 Field Documentation
• Prepare daily inspection reports documenting construction progress and field conditions. • Maintain field logs and photographic documentation of site development activities. • Report inspection findings to City engineering staff.

10.6 Coordination with Developers and Contractors
• Coordinate field inspections with developers, contractors, and project engineers. • Notify responsible parties of deficiencies or non-compliant work requiring correction.

10.7 Final Site Improvement Verification
• Participate in final site walkthroughs to verify completion of approved improvements. • Assist City staff in identifying punch list items prior to project clearance.

Consultant inspection personnel shall have experience with private development construction inspection, grading inspections, and site development improvements, and shall be familiar with municipal development engineering standards and construction practices.

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PROPOSAL CHECKLIST
(as detailed in Chapter II. Request for Proposals, Section E. of the RFP) # REQUIRED DOCUMENT INCLUDED IN

BID PACKAGE

1. Required - Proposal
Technical Proposal
• Executive Summary (E.1)
• Table of Contents (E.2)
• Identification of Proposer (E.3)
• Staffing Resources (e.g., Assigned Personnel experience) (E.4) • Experience and Technical Competence (E.6)
• Proposed Method to Accomplish the Work (E.7)
• Litigation History (if any) (E.10)
• Other Information (pertinent to proposal) (E.11)
➢ Completion of other similar projects;
➢ Community involvement (if any);
➢ Prior projects, agreements, involvement with the City (if any); ➢ No Conflict-of-Interest statement.
• Certification of Proposal (E.12)
➢ “The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”
• Appendices (E.13)
• Statement of “No Deviations from RFP” (F.)
➢ If proposer does not take any exceptions or deviations from the terms and conditions indicated in the agreement, then the proposer must indicate this information by making a statement within the proposal documents.

Fiscal Stability (E.5)
• Current report from any Commercial Credit Rating Service (e.g. Dunn & Bradstreet);or
• Line of credit; and
• Financial Statement.
☐

2. Required - Fee Proposal (E.8) ☐

3. Required - Certificate of Insurance (E.9) ☐

4. Required - Vendor Quote Form ☐

5. Required - Acknowledgement of Insurance Requirements ☐

6. Required - Applicable Licenses ☐
Submittal Instructions: Electronic PDF file format via Planetbids on the date and time stated in the RFP.

Please allow time for system to process your proposal. The City shall not be responsible for proposals that are not received on time. The City will not be responsible for and will not accept late bids due to slow internet connection, or incomplete transmissions.

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CERTIFICATION OF PROPOSAL
(Required Submittal)
VENDOR NAME: PHONE:

ADDRESS:

RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR LAND

DEVELOPMENT
The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.

The undersigned further certifies that they are legally authorized to submit this proposal and to bind the entity on whose behalf this proposal is submitted, and that the information contained herein is true and correct to the best of their knowledge.

This proposal shall remain valid for a period of not less than 120 calendar days from the date of submission.
☐ This proposal includes exceptions to the RFP.

If checked, please identify the page number(s) and section(s) where exceptions appear:
☐ This proposal does not include exceptions to the RFP.

SUBMITTED BY: DATE: ___________________
(Authorized Representative Signature)
PRINT NAME: TITLE: ___________________
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VENDOR QUOTE FORM
(Required Submittal)
VENDOR NAME: PHONE:

ADDRESS:

RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR LAND

DEVELOPMENT
The undersigned hereby submits the following price quote in response to the above-referenced RFP. Pricing includes all labor, materials, equipment, transportation, and services necessary to perform the work described in the RFP.

ITEM NO. DESCRIPTION QUANTITY UNIT COST
TOTAL
AMOUNT

TOTAL VENDOR QUOTE
Total Number of Additional Pages:

I declare under penalty of perjury that the information provided herein is true and correct.

SUBMITTED BY: DATE: ___________________
(Authorized Representative Signature)
PRINT NAME: TITLE: ___________________
LIC. NO: CLASSIFICATION: DIR REG. NO: _______________
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ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS
(Required Submittal)
VENDOR NAME: PHONE:

ADDRESS:

RFP F-26-1051

ON-CALL PROFESSIONAL ENGINEERING AND PLAN CHECK SERVICES FOR LAND

DEVELOPMENT
The Proposer shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the City requirements within ten (10) calendar days of notification of selection for contract award. The insurance requirements are detailed below:

COVERAGE TYPE MINIMUM POLICY LIMITS
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Aviation/Drone Liability (If applicable) $1,000,000 per occurrence Cyber Liability (If applicable) $1,000,000 per occurrence and aggregate By signing below, the Proposer acknowledges that they have reviewed the City’s insurance requirements and confirm their ability to meet these requirements within the specified timeframe.

SUBMITTED BY: DATE: ___________________
(Authorized Representative Signature)
PRINT NAME: TITLE: ___________________
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EXHIBIT B

ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
This Agreement is made and entered into as of [***INSERT MONTH***] [***INSERT DATE***], 2026 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 (“City”), and [***INSERT NAME***], a [***INSERT TYPE OF

ENTITY AND STATE - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as “Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties.”

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
[***INSERT DESCRIPTION***] (hereinafter referred to as “the Project”).

B. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional services for [INSERT CONSULTANT DUTIES], and possesses the necessary expertise, resources, and personnel to complete the Project in a timely and professional manner as specified herein.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference.

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performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “B”.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation.
a. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in the Schedule of Charges attached hereto as Exhibit “A” and incorporated herein by this reference. The maximum compensation for services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total aggregate compensation paid to Consultant under this Agreement shall not exceed the amount set forth in Section 4(b) below.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement and all Task Orders issued hereunder exceed the sum of $[***INSERT NOT TO EXCEED AMOUNT***]. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion.

Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

6. Term. The term of this Agreement shall be from [***INSERT START DATE***] to [***INSERT END DATE***], unless earlier terminated as provided herein.

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remain in effect following the termination of this Agreement.

7. Maintenance of Records; Audits.
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of a Task Order from the City to proceed.

9. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.
c. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

10. Compliance with Law.
a. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state and local Packet Page. 3556

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government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as
requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

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nature that are legally required of Consultant to practice his/her profession, skill, or business.

15. Independent Consultant/Contractor. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

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(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the
provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any
time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein.

Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
e. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. f. Privacy/Network Security (Cyber)
At all times during the performance of work under this Agreement, the Designer shall maintain privacy/network security insurance, in a form and with insurance companies acceptable to the City, for: (1) privacy breaches, (2) system breaches, (3) denial or loss of service, and (4) the introduction, implantation or spread of malicious software code.
g. Aviation and/or Drone Liability [***REMOVE SECTION IF NOT APPLICABLE***]
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At all times during the performance of the work under this Agreement, the Consultant shall maintain Aviation and/or Drone Liability insurance for bodily injury and property damage, in a form and with insurance companies acceptable to the City. h. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

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j. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. k. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or
companies with a current A.M. Best's rating of no less than A:VIII and admitted to transact in the business of insurance in the State of California, or otherwise allowed Packet Page. 3562

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to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
l. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (vi) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement
m. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

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(collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project, or this Agreement, including without limitation the payment of all damages, expert witness fees, attorneys’ fees and other related costs and expenses. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement. b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code Section 2782.8), then, and only to the extent required by Civil Code Section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). [***IF CITY IS AWARE THAT THE CONSULTANT WILL PERFORM WORK

SUBJECT TO PREVAILING WAGE LAW, PLEASE CONTACT LEGAL COUNSEL TO OBTAIN GUIDANCE REGARDING REVISING THE FOLLOWING PROVISION***]If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Packet Page. 3564

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Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

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enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney’s Office in enforcing this Agreement on behalf of the City shall be considered as “attorneys’ fees” for the purposes of this Agreement.

24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

27. Organization. Consultant shall assign [***INSERT NAME***] as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof:

CITY:

City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: [***INSERT DEPARTMENT HEAD
TITLE OR “City Manager”***]
With Copy To:

CONSULTANT:
[***INSERT NAME, ADDRESS &
CONTACT PERSON***]
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City of San Bernardino
Vanir Tower, 290 North D Street
San Bernardino, CA 92401
Attn: City Attorney

30. No Third Party Beneficiaries. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

35. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

36. Time of Essence. Time is of the essence for each and every provision of this Agreement.

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38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

39. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

44. Order of Precedence.

The following order and succession of the referenced documents shall govern in the event of conflict between documents:

1. Amendment(s)

2. This Agreement

3. Task Orders

45. Electronic Signatures. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered Packet Page. 3568

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as an original signature for all purposes and shall have the same force and effect as an original signature
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SAN BERNARDINO
AND [***INSERT NAME***]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN BERNARDINO
APPROVED BY:

Eric Levitt
City Manager
ATTESTED BY:

Telicia Lopez, CMC
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

CONSULTANT
[***INSERT NAME***]
APPROVED BY:
[***INSERT NAME***]
[***INSERT POSITION***]
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EXHIBIT A
[***ATTACH OR INSERT: Scope of Services / Schedule of Charges and Payments / Activity Schedule***]
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EXHIBIT B
Sample Task Order Form

TASK ORDER
Task Order No. _______
Agreement: [INSERT TITLE OF AGREEMENT]
Consultant: [INSERT NAME OF CONSULTANT]
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:

List any attachments: (Please provide if any.)
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF SAN BERNARDINO [INSERT NAME OF CONSULTANT]
Dated: Dated:

By: By:

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Proposal
RFP F-26-1051 On-Call
Professional Engineering
and Plan Check Services
for Land Development
April 20, 2026

CITY OF SAN BERNARDINO

CALIFORNIA
Contact:

William Galvez, PE
Project Manager
818.913.9777
Packet Page. 3573
1 April 20, 2026

CITY OF SAN BERNARDINO
Vanir Tower
290 North D Street
San Bernardino, California 92401
Via PlanetBids
SUBJECT: Proposal for RFP F-26-1051 On-Call Professional Engineering and Plan Check Services for Land Development
Dear Reviewers:

The City of San Bernardino Public Works Department (City) is requesting proposals from qualified and experienced engineering consulting firms to provide on-call engineering plan check, development engineering review, and related technical services in support of the City’s development review process. These services will assist the City in reviewing engineering plans, studies, and related documents associated with private development to ensure compliance with City standards, applicable regulations, and accepted engineering practices. Willdan Engineering (Willdan) offers 60+-year history of engineering and plan check services experience that will ensure projects will be reviewed, approved, and inspected by an experienced team with a comprehensive approach to delivering each land development project as intended. We are a full-service engineering consulting firm and can provide the resources required to fulfill all task assignments issued under the City's on-call contract.

The following strengths set us apart from the competition and make us the best qualified team for this assignment:
 Leader in City Staff Augmentation for Land Development Services. Willdan has pioneered extension of staff services in California since our inception in 1964. Our team has served as part-time or full-time consultants on staff augmentation contracts for city positions including City Engineer, Land Development Engineer, Road Commissioner, Traffic Engineer, Building Official, Director of Public Works, Planning Director, City Surveyor, staff project managers and engineers, building plan reviewers and inspectors, construction managers and inspectors, and case planners. Our public agency perspective enables us to understand the City’s needs and concerns for responsible and environmentally sensitive development and redevelopment such as standards implementation for consistent project aesthetics, standards of engineering, construction, inspection, and maintenance.  Comprehensive Land Development Review Expertise. Willdan is a full-service engineering and planning consulting firm with the resources required to fulfill all task assignments issued under the City's On-Call Staff Augmentation contract. Our staff has performed thousands of reviews for land development projects encompassing civil site, sewer and storm water, subdivision, land surveying, low-income housing, and many other types of land development engineering plans. Willdan has staffing expertise available, as needed, for related structural and geotechnical project challenges to support plan review and help push projects through.
 In-depth Knowledge of the City and its Public Works Organization. Willdan has been assisting the City of San Bernardino with a wide variety of services for over 20 years.

The proposed services by Willdan include Quality Assurance / Quality Control for Land Development activities with an in-office presence, as needed by William Galvez, and with key team resources available to provide expertise and leadership in their corresponding fields. The expertise supports seamless reviews and results in coordinated plans and designs for delivery and benefit to San Bernardino:
 Chris O. Stone, PE, CFM
 Feldronio Esperanza, PE
 Daren Raskin, PE, CBO
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2  Ross Khiabani, PE, GE
 Christopher Kelley, PE, QSD/P
 Jeff Lau, TE
 Jason Stiller, PLS
 John Hidalgo, ASLA
Willdan’s prices provided in response to this RFP are valid for 120 days from the proposal due date.

Willdan acknowledges receipt of Question and Answer Set 1, dated April 9, 2026, and Addendum 1, dated April 13.

I, Jonathan Mitchell, PE, Director of Engineering, am duly authorized to legally bind Willdan to all terms and conditions set forth in this proposal. If there are any questions regarding our qualifications or this submittal, please contact me at [email protected] or (916) 662-0634.

Respectfully submitted,

WILLDAN ENGINEERING
Jonathan Mitchell, PE
Director of Engineering
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3 Packet Page. 3576
4 Packet Page. 3577
5 Packet Page. 3578

1. Executive Summary
Packet Page. 3579
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
6 1. Executive Summary
Willdan Engineering (Willdan) brings 60+ years of proven municipal engineering excellence and comprehensive understanding of land development plan check services to the City of San Bernardino. With over 1,800 employees and 50 offices nationwide, including a dedicated office in San Bernardino, Willdan possesses the staffing depth and geographic proximity to deliver responsive, high-quality on-call professional engineering and plan check services for land development projects.

Proven Municipal Engineering Expertise. Willdan's qualifications for this assignment are distinguished by extensive experience providing on-call plan check services to California municipalities. Our Director of Engineering, Jonathan Mitchell, PE, brings over 20 years of project management experience and has successfully directed land development consultant services for multiple cities, including management of plan review, construction inspection, and land development projects. The proposed team includes proposed Project Manager William Galvez, PE, who has 35 years of experience in municipal public works including project management, design, construction, inspection, and staff management; Feldronio Esperanza, PE, a development engineer with over 40 years specializing in land development, hydrology, hydraulics, water quality, and infrastructure design across Southern California counties including San Bernardino County; and Jeffrey Lau, PE, TE, ENV SP, our Deputy Director of Engineering, oversees transportation design and has managed hundreds of traffic signal installations and plan review services for California cities.

Direct Experience with San Bernardino Projects. Willdan currently provides on-call plan checking services to the City of San Bernardino, demonstrating our familiarity with City standards, procedures, and development review requirements. Our surveying specialist Jason Stiller, PLS, serves as Contract City Surveyor for San Bernardino, providing technical reviews of parcel maps, tract maps, certificates of compliance, lot line adjustments, and lot mergers. This existing relationship ensures seamless integration with City staff and immediate productivity without a learning curve.

Packet Page. 3580

2. Table of Contents
Packet Page. 3581
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
7 2. Table of Contents

1. Executive Summary........................................................................................................................................ 6

2. Table of Contents........................................................................................................................................... 7

3. Identification of Proposer............................................................................................................................... 8 3a. Legal Name and Address of Company .................................................................................................................8 3b. Legal Form of Company.......................................................................................................................................8 3c. Identify Parent Company .....................................................................................................................................8 3d. Contact of Proposed Representative...................................................................................................................8 3e. California Business License Number....................................................................................................................8

4. Staffing Resources.........................................................................................................................................10 4a. Firm Staffing and Key Personnel........................................................................................................................10 4b. Subcontractors ..................................................................................................................................................15

5. Fiscal Stability ...............................................................................................................................................19 5i. Commercial Credit Rating Service or ii. Letter from a Financial Institution........................................................19 5iii. Latest Audited Financial Statement..................................................................................................................20

6. Experience and Technical Competence ..........................................................................................................32 6a. Experience .........................................................................................................................................................32 6b. Project Specific Experience................................................................................................................................36 6c. Technical Competence.......................................................................................................................................39

7. Proposed Method to Accomplish the Work....................................................................................................40

7.1 Approach ...........................................................................................................................................................40

7.2 Draft First Year Schedule of Tasks, Milestones, and Deliverables.....................................................................40

8. Fee Proposal .................................................................................................................................................50

9. Insurance ......................................................................................................................................................52

10. Litigation.....................................................................................................................................................54

11. Other Information.......................................................................................................................................55 11a. Demonstrated Record of Efficient Staffing and On-Time, On-Budget Project Completion.............................55 11b. Community Involvement and Professional Engagement ................................................................................56 11c. Previous Involvement with the City of San Bernardino ...................................................................................56 11d. Conflicts of Interest Statement........................................................................................................................57

12. Certification of Proposal..............................................................................................................................58

13. Appendices .................................................................................................................................................59 Packet Page. 3582

3. Identification of Proposer
Packet Page. 3583
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
8 3. Identification of Proposer
3a. Legal Name and Address of Company
The legal name is Willdan Engineering.

Corporate Address Local Address
Willdan Engineering
2401 E. Katella Avenue, Suite 300
Anaheim, CA 92806
Willdan Engineering
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408-3586
3b. Legal Form of Company
Willdan is a California corporation established in 1964. The firm operates as a professional engineering corporation under the laws of the State of California, providing comprehensive municipal, infrastructure, and transportation engineering services to public agencies nationwide.
3c. Identify Parent Company
Willdan Engineering is a wholly owned subsidiary of Willdan Group, Inc., a publicly traded company. Willdan Group, Inc. provides services to nationwide clientele through three subsidiary firms: Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services.
3d. Contact of Proposed Representative
Jonathan Mitchell, PE, Director of Engineering
Telephone: (916) 662-0634
William Galvez, PE
Telephone: (818) 913-9777
Willdan Engineering
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408-3586
3e. California Business License Number
 California Business License Number: DIR 1000025452
 California State Contractor’s License: 967101
 City of San Bernardino License: on next page
Packet Page. 3584
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
9 Packet Page. 3585

4. Staffing Resources
Packet Page. 3586
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
10 4. Staffing Resources
4a. Firm Staffing and Key Personnel
i. Number of Staff
Willdan proposes a dedicated team of 12 personnel specifically assigned to the City's on-call professional engineering and plan check services for land development. This core team represents diverse engineering disciplines essential for comprehensive land development review services.

Willdan maintains substantial additional staffing capacity throughout Southern California, with over 500 technical professionals available to support the City during peak workload periods or specialized project requirements. ii. Three Persons to be Principally Responsible
Willdan designates three principal individuals who will serve as the City's primary contacts and will be responsible for direct coordination with City staff.

Jonathan Mitchell, PE, serves as Principal-in-Charge, providing executive oversight and strategic direction for all services.

William Galvez, PE, serves as Project Manager, functioning as the primary day-to-day contact for City staff and coordinating all service delivery activities.

Adel Freij, PE, serves as Quality Assurance/Quality Control Manager, for this project and will provide quality assurance oversight.
iii. Team Organization and Key Personnel Resumes
Packet Page. 3587
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
11 Please see the three Key Personnel resumes on the next pages. iv. Brief Biographies of Staff
The proposed team includes the following professionals organized by discipline and function:

Staff/Role Discipline/Role Credentials
Jonathan Mitchell, PE
(Key Personnel)
Principal-in-Charge
Jonathan’s qualifications include extensive
municipal engineering experience, having served as
Deputy Director and Senior Engineer for the
Calaveras County Public Works Department where
he managed the County's Capital Improvement
Program and delivered numerous federal-aid
projects. He has provided management oversight
for multiple on-call contracts involving
development review, plan review, inspection
services, and CIP management for agencies.
 Civil Engineer, CA No.
78864
 General Contractor B967101, License
Qualifier, course work
in contracting law and
construction
management
 25+ years of experience
William Galvez, PE
(Key Personnel)
Project Manager
William has experience in municipal public works
including project management, design,
construction, inspection, and staff management.

His municipal engineering qualifications are
exceptional, having served as Public Works
Director/City Engineer for the City of Baldwin Park
where he administered a $12 million public works
operating and capital budget and directed a staff of

31. He also served as Public Works Director/City
Engineer for the City of South Pasadena, managing
a staff of 29 employees and a $14 million budget
while administering the City's infrastructure
including water and sewer utility systems. His
experience directly aligns with land development
review requirements through his work managing
capital design and construction, administering
operations of field services, and representing cities
in development-related matters.
 Civil Engineer, CA No.
51505
 35 years of experience
Adel Freij, PE
(Key Personnel)
Quality
Assurance/Quality
Control Manager
Adel’s functions include establishing quality
assurance protocols, reviewing complex or
controversial developments, providing technical
training and guidance to team members, ensuring
compliance with City standards and procedures,
and coordinating with the Project Manager to
maintain schedule performance while upholding
quality standards. His areas of expertise encompass
capital improvement program implementation,
annual budget preparation, funding and grant
administration, stormwater and NPDES guidelines,
and ADA compliance.
 Civil Engineer, CA No.
55564
 35+ years of experience
Packet Page. 3588
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
12 Staff/Role Discipline/Role Credentials
Feldronio Esperanza,
PE
Development
Engineer / Plan Check
Engineer
Feldronio is experienced in land development,
specializing in hydrology, hydraulics, water quality,
land development and infrastructure design. He has
a proven track record in managing large-scale
commercial and residential projects, with expertise
in grading, utilities, and stormwater management.

He is adept at overseeing projects from feasibility
studies to final engineering, ensuring compliance
with all regulatory requirements. He has served as a
Senior Plan Check Engineer for grading, street
utilities, drainage, and water quality, reviewing and
ensuring compliance with local, state, and federal
regulations.
 Civil Engineer, CA No.
55246
 Qualified SWPPP
Developer (QSD) and
Practitioner (QSP)
 40+ years of experience
Jeffrey Lau, PE, TE,
ENV SP
Traffic Engineer /
Traffic Plan Review
Jeffrey is an accomplished engineer for multidiscipline and multi-agency traffic and transportation projects such as traffic signals,
signing and striping, street lighting, and
construction traffic control. He oversees
transportation design for Willdan's traffic
engineering group and manages a variety of largeto small-scale projects. His extensive hands-on traffic engineering background encompasses
designs for 400+ new and modified traffic signal
installations, street lighting inventories for master
plans, lighting design plans, street lighting
conversions, and street lighting LED upgrades. He
meets schedules and develops the cost-efficient
projects to meet budgetary constraints.
 Traffic Engineer, CA No.
2835
 Civil Engineer, CA No.
83887
 Envision Sustainability
Professional No. 45376
 22 years of experience
Chris O. Stone, PE,
CFM
Hydrology and
Hydraulics Engineer /
Stormwater Review
Chris has experience in flood control hydrologic and
hydraulic design engineering, transportation and
traffic engineering, street and roadway design
engineering, water and wastewater engineering,
tract map and parcel mapping, grading, and
structural engineering. He has participated in all
technical aspects of projects including preliminary
engineering, construction document preparation,
and development reviews. He has infrastructure
design experience involving facilities for freeways,
airports, railways, solar facilities, bridges, detention basins, infiltration basins, busways, master planned
communities and casinos. Mr. Stone has extensive
experience providing improvement plan review
services for multiple Nevada and California
jurisdictions, reviewing technical drainage studies,
grading plans, and civil improvement plans for
conformance with applicable standards.
 Civil Engineer, Nevada
No. 12379
 Arizona No. 55200
 Certified Floodplain
Manager, Association of
State Floodplain
Managers No. US-16-
08884
 30+ years of experience
Packet Page. 3589
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
13 Staff/Role Discipline/Role Credentials
Jason Stiller, PLS
Survey, Mapping, and
Subdivision Review
Lead
Jason has experience providing surveying and
mapping support to a wide variety of infrastructure
projects at all levels and is knowledgeable in all
aspects of land surveying including boundary and
topographic surveys, subdivision mapping,
GPS/GNSS and geodetic surveys, and construction
staking preparation and layout. He has been
involved in preparing and checking numerous
subdivision maps, parcel maps and tract maps,
ALTA/NSPS surveys, records-of-survey, lot line
adjustments, lot mergers, certificates of
compliance, exhibits for right-of-way and easement
acquisition, and boundary determination. His
professional background includes municipal,
residential, commercial, industrial, and institutional
development projects, utility transmission corridors
and distribution networks, transportation projects,
heavy construction, and project management
experience with a heavy emphasis on mapping, title
research and analysis, legal descriptions, boundary
determinations, and compliance with both State
and local ordinances.
 Professional Land
Surveyor, CA No. 9271
 24 years of experience
Ross Khiabani, PE, GE
Geotechnical
Engineering Lead
Ross has experience performing diversified
geotechnical assignments involving soil mechanics
and foundation engineering, soil stabilization,
landslide analysis and stabilization, settlement
evaluations, liquefaction studies, slope stability
analyses, laboratory testing, and inspection services
during construction operations. His vast experience
includes providing engineering services for
commercial, industrial, institutional, ports and
harbors, public works, transportation (including
major bridges, local roads, freeways and toll roads)
and water and wastewater facilities projects. This
broad base of experience has given him insight into
local geotechnical and seismic conditions, and
construction processes. He has kept in close
communication with local, city, county, and state
reviewers and is familiar with governing codes and
requirements.
 Civil Engineer, CA No.
37156
 Geotechnical Engineer,
California No. 2202
 40+ years of experience
Simon Hernandez
Senior Public Works
Observer /
Development
Inspector
Simon has experience in construction and
inspection. He is a motivated team player with a
strong background in construction, maintenance,
and inspection of pavement rehabilitation, concrete
structures, water operations, bridges, and large
storm drain structures. Simon has an aptitude for
 E-Rail Certified;
Roadway Workers
Certified
 CIC Certified
 Fall Protection Certified
and Trained
Packet Page. 3590
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
14 Staff/Role Discipline/Role Credentials
learning new skills and an ability to identify and
build strong collaborative relationships within any
team environment. He manages time and resources
effectively and can perform and prioritize multiple
tasks, while displaying high standards of ethical
conduct, and exhibiting honesty and integrity. He
also has experience working as a soils, asphalt,
concrete, and material testing technician.
 American Construction
Inspectors Association:

Rubberized Asphalt
Plant Inspection
 Certification in Safety
on Job Sites
 OSHA Certifications:

Trenching and
Excavations
 Competent Person
Certified
 Traffic Control for
Safer Work Zones
Certification
 25 years of experience
Daren Raskin, PE,
CBO
Structural Plan
Reviews
Daren possesses experience with design of various
multi-story structures, shopping centers,
commercial buildings, parking structures, and
residential units. He has organized, scheduled, and
supervised staff of engineers, draftsmen, and
technicians. His expertise encompasses knowledge
of all major building materials, including coldformed steel, structural steel, concrete, and masonry as well as design of specialized systems of
corrugated cold-formed shear walls, concrete shear
walls, masonry shear walls, structural steel moment
frames, braced frames and rigid diaphragm
analysis. He has provided on-call plan review and
inspection services for the City of San Bernardino,
County of San Bernardino, City of Rialto, City of
Loma Linda, City of Moreno Valley, March Joint
Powers Authority, County of Riverside, and City of
Beaumont.
 Professional Engineer,
CA No. 57577
 International Code
Council No. 8387707
 ICC Plans Examiner
 ICC Building Official
 30 years of experience
Christopher Kelley,

PE, QSD/P
Development Plan
Check Engineer
Christopher has as-needed expertise in city
engineering, project management, Capital
Improvement Plan management and
implementation, contract administration,
supervision of public works inspectors and City
staff, coordination of various agencies and
consultants, plan-check, and general engineering
services. He has assisted Cities on various projects,
including implementing and administering the
design and construction of various CIP projects,
water quality representation, and permitting. His
project management experience includes Best
 Civil Engineer, CA No.
83179
 Qualified SWPPP
Developer (QSD) and
Practitioner (QSP) No.
25874
 20 years of experience
Packet Page. 3591
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
15 Staff/Role Discipline/Role Credentials
Management Practices, concrete repairs, design,
landscape improvements, medians, overlay and
slurry seal, park improvements, public facility
improvements, pump stations, sewers, storm
drains, street reconstruction, and street widening.

John Hidalgo, ASLA
Landscape Architect
John possesses in-depth expertise in landscape
architecture design development, preparation of
plans and specifications, plan reviews, and
construction observation. He is knowledgeable in
various local, state, and federal codes; regulations,
procedures, and standards relating to construction,
safety; park and facility planning; and other
landscape and irrigation amenities. He has a strong
track record of completion of projects in
accordance with these standards. John offers broad
experience representing project owners during the
plan review process and possesses comprehensive
experience in both field observation and
construction. His responsibilities include managing
park and street beautification design, landscape
restorations, drought adaptive landscaping, plan
reviews, and construction observation.
 Landscape Architect, CA
No. 3551
 California Licensed
Contractor C-27
Landscape license No.
713613
 33 years of experience
Chris Saed, CE
Plan Check Engineer
Chris has 2 years of experience as Supervising
Engineer with City of San Bernardino, where he
managed, oversaw, and supervised staff
responsible for professional and technical
engineering operations of the Capital Improvement
Program. He oversaw the preparation of complex
engineering designs, plans, specifications, and
reports. Chris also had 20 years of experience as
the Supervising Engineer with County of San
Bernardino. He was responsible for the preparation
of design plans, specifications and cost estimates
for roads, bridges, storm drainage systems and
traffic signals projects. I ensured that assigned
projects are completed within scope of work, cost,
schedule, departmental standards and practices.
 Registered Civil
Engineer in the State of
California-Certificate
No.: C 53603
 30 years of experience
4b. Subcontractors
Willdan Engineering intends to perform the majority of services with its in-house staff. Should any subcontractors or subconsultants be required for specialized services not covered by our internal team, a list will be submitted to the City for prior written approval, and no substitutions will be made without such approval.

Packet Page. 3592
16 Jonathan Mitchell, PE
Director of Engineering
Role: Principal in Charge
Jonathan Mitchell has over 20 years of experience in engineering project management, and design. Jonathan has served as project director, project manager, and project engineer for numerous transportation improvement projects, as well as a variety of other public works projects, in support of integrated waste, transit, and public facilities. He has also served as the project engineer, and manager for a variety of private projects in support of facilities, site planning and improvements, processing, and manufacturing operations.

While serving as the Deputy Director, and Senior Engineer, for the Calaveras County Public Works Department, Jonathan managed the County’s Capital Improvement Program and staff and was responsible for the development of their 5-year CIP, and delivery of the County’s capital projects. He managed the Department’s complex projects, and was responsible for the development of division budgets, advanced planning and programming, liaison with partnering agencies, developers and contractors, as well as presentations and study sessions to the Board of Supervisors. Jonathan has managed and delivered numerous federal-aid projects, and understands the requirements associated with federal, state, and local project delivery.

Relevant Project Experience
Management Oversight, Various Agencies. Jonathan has provided management oversight for multiple on-call contracts involving multiple types of projects including development of CIP, management of CIP Projects, funding and phasing, development review, plan review, inspection services, grant writing and project funding and phasing plans feasibility studies, energy audits, street improvements.  City of Chico
 City of Dublin
 City of Elk Grove
 City of Highland
 City of Hughson
 City of Ione
 City of Napa
 City of Rancho Cordova
 City of Roseville
 City of San Pablo
 City of Stockton
 City of Suisun City
 City of Tracy
 County of Placer
 County of Sutter
 CSU - Chico
 CSU – Fresno
 CSU – San Francisco
 CSU – Somona
 County of San
Joaquin
 Town of Atherton
Land Development Consultant Services, City of Rancho Cordova, CA. Program Manager responsible for directing land development services in support of the City’s plan review, construction inspection, and land development projects. Services encompass plan checks, entitlements, conditioning, map checking and survey support services, encroachment processing, construction inspection, utility coordination, and associated support services.

Development Services Department Staffing Contract Director, Elk Grove, CA. Willdan staffs the City of Elk Grove Development Services Department. Willdan provides the comprehensive staffing of this City Department, performing the application processing, entitlement process, plan review, surveying and mapping review and oversight, development engineering, developer coordination and complete project management, front desk staffing and associated administrative support for the Department.

EDUCATION
MS, Civil Engineering, University
of the Pacific Stockton, CA
BS, Business Management,
University of Phoenix Lathrop,
CA
BS, Civil Engineering, University
of the Pacific, Stockton, CA
AA, General Engineering, San
Joaquin Delta College, Stockton,
CA

PROFESSIONAL

CERTIFICATIONS
Civil Engineer, California No.
78864
General Contractor B967101,
License Qualifier, course work in
contracting law and
construction management

ASSOCIATIONS
ASME
SAME
ASCE
APWA
26 YEARS OF EXPERIENCE
Packet Page. 3593
17 Edwin “William” Galvez, PE
City Engineer
Role: Project Manager
Edwin “William” Galvez, PE has 35 years of experience in municipal public works including project management, design, construction, inspection, surveying, staff management, and field work. Mr. Galvez is skilled in managing projects, staff, and programs; developing and administering municipal budgets; performing utility rate studies; preparing engineering and cost/revenue impact studies; and developing infrastructure and GIS management plans. He has excellent collaboration skills, and is adept at interfacing with local and State agencies, and is experienced in performing presentations to council, commissions, and community groups. Mr. Galvez is fluent in the Spanish language.

Relevant Project Experience
City of Santa Ana, CA. Served as City Engineer and was responsible for the long-term financing, improvement, and maintenance of the City’s infrastructure, and the delivery of public service programs. Managed engineering department operations to ensure continuous quality services delivery. Administered a $50 million CIP program and technical staff comprised of 60 employees. Provided oversight to teams responsible for conceptual development, environmental studies, design, construction, and operation of capital work. Represented the City in civic and media events.

City of Baldwin Park, CA. Served as the Public Works Director/City Engineer. Primary duties involved ensuring the successful delivery of projects and programs in alignment with the City Council’s vision. Developed and administered an annual $12 million public works operating and capital budget, and directed a staff of 31. Managed the engineering division, including capital design and construction, and administered the operation of field services including streets and parks maintenance. Represented the City in media and civic events.

City of South Pasadena, CA. Served as the Public Works Director/City Engineer and was responsible for a staff of 29 employees, and a public works budget of $14 million.

Administered the City’s infrastructure including water and sewer utility systems and service programs. Represented the City in a number of commissions.

City of San Fernando, CA. Served as the Public Works Director/Assistant Public Works Director and was responsible for the City’s infrastructure including streets, water, and sewer systems. Managed an engineering and field staff of 43. Administered capital project and program activities valued at $10 million.

City of San Fernando, CA. Served as Senior Civil Engineer and was responsible for design and construction of CIP projects, and management of land development and permitting activities.

City of Carson, CA. Served as Civil Engineering Assistant. Provided in office and field engineering support of CIP projects.

City of Lynwood, California. Served as Civil Engineering Assistant and provided engineering support on CIP projects.

City of Los Angeles, CA. Served as Engineering Assistant and performed land and construction surveying.

EDUCATION
MPA, California State
University, Northridge
BS, Civil Engineering,
California State
University, Los Angeles

ASSOCIATIONS
APWA Certified Public
Works

PROFESSIONAL

CERTIFICATIONS
Civil Engineer, California
No. 51505
35 YEARS OF EXPERIENCE
Packet Page. 3594
18 Adel Freij, PE
Director of City Engineering
Role: Quality Assurance/Quality Control Manager
Adel Freij is an accomplished manager who assists public agencies in serving their constituents with temporary as-needed staffing assistance or long-term assignments. He accomplishes this through his skilled insights to hiring and selecting staff with the right qualifications to create a seamless transition between Willdan and agency staff. Adel provides innovative solutions in engineering and construction management services for large-scale multi-discipline public works projects – working diligently to meet public agency budgets and schedules. His areas of expertise encompass capital improvement program (CIP) implementation, annual budget preparation, funding and grant administration, stormwater and National Pollutant Discharge Elimination System (NPDES) guidelines, and Americans with Disabilities Act (ADA) compliance. Adel is also a proficient negotiator and collaborator with well-developed decision-making and organizational skills.

Relevant Project Experience
As-Needed Engineering Services, Various Cities, CA. Mr. Freij served as Willdan’s primary point of contact and managed as-needed and on-call engineering services for the following cities:

On-Call General Engineering Services, City of South Gate, CA. Project Manager. Willdan is providing supportive engineering services to the City of South Gate.

Areas of Expertise. Adel Freij’s areas of expertise include:
 Capital Improvement Program (CIP) implementation
 Annual Budget Preparation
 Funding and Grant Administration
 Stormwater and National Pollutant Discharge Elimination System (NPDES) Guidelines  Americans with Disabilities Act (ADA)
Project Management Experience. Adel Freij has provided project management for various types of projects including the following:
 Azusa
 Bell
 Grand Terrace
 Hawaiian
Gardens
 Highland
 Inglewood
 La Puente
 Lakewood
 Lynwood
 Maywood
 Norwalk
 Placentia
 Rosemead
 San Fernando
 South Gate
 Temple City
 West Covina
 Overlay & Slurry Seal
 Street Reconstruction
 Street Widening
 Concrete Repairs
 Storm Drains
 Median Islands
 Sanitary Sewers
 Waterlines
 Traffic Improvements
 Landscape Improvements
 Park Improvements
 Bridges
 Right-of-Way Acquisition
 Master Planning

EDUCATION
BS, Civil Engineering,
University of Missouri,
Kansas City, MO
Resident Engineer
Academy

REGISTRATIONS /

CERTIFICATIONS
Civil Engineer, California
No. 55564

AFFILIATIONS
American Society of Civil
Engineers
American Public Works
Association
Construction Management
Association of America
Los Angeles City and
County Engineers
Association
35 YEARS OF EXPERIENCE
Packet Page. 3595

5. Fiscal Stability
Packet Page. 3596
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
19 5. Fiscal Stability
Willdan's parent company, Willdan Group, Inc., reported annual revenue of $682 million as of 2025, reflecting the firm's significant financial capacity and market position. This revenue base supports the firm's ability to maintain staffing, technology infrastructure, and operational resources necessary to deliver consistent on-call engineering services throughout a multi-year contract term.
5i. Commercial Credit Rating Service or ii. Letter from a Financial Institution
Packet Page. 3597
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
20 5iii. Latest Audited Financial Statement
Packet Page. 3598
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
21 Packet Page. 3599
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
22 Packet Page. 3600
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
23 Packet Page. 3601
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
24 Packet Page. 3602
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
25 Packet Page. 3603
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
26 Packet Page. 3604
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
27 Packet Page. 3605
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
28 Packet Page. 3606
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
29 Packet Page. 3607
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
30 Packet Page. 3608
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
31 Packet Page. 3609

6. Experience and
Technical Competence
Packet Page. 3610
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
32 6. Experience and Technical Competence
6a. Experience
i. Meet Goals and Fulfill General Functions
Willdan has provided comprehensive on-call engineering plan check, development engineering review, and related technical services to municipalities throughout California and the Western United States since 1964. The firm possesses over 60 years of experience delivering the exact scope of services requested by the City of San Bernardino, including engineering plan check, development engineering review, hydrology and hydraulics analysis, stormwater compliance review, subdivision map review, and staff augmentation services. Willdan currently serves more than 800 public agencies nationwide, with 1,800+ employees operating from 50+ offices across the United States. The firm's corporate capabilities encompass civil and structural engineering, land planning, geology and geotechnical engineering, environmental health and safety, and specialized municipal services.

On-Call Contract Expertise
On-call/As-needed engineering services are Willdan's foundation. Our staff includes former public agency or contract agency staff. Therefore, we understand the importance and purpose of as-needed contracts and are very familiar with the processes and procedures for such services. Within the last five years, Willdan has completed projects and task orders for more than 300 as-needed/on-call contracts. This experience and the relevant experience of our dedicated and available key personnel are what best suits Willdan to provide the City with asneeded services.

Our history of working with as-needed contracts has well prepared our staff to respond to all requests for services in a positive, efficient manner. Our firm's commitment to responsive service and successful project delivery has given us a reputation as a firm that can be trusted to listen and to deliver an end product our clients envision and embrace.

Willdan has historically concentrated our efforts in public works engineering for cities, counties, and special districts. Since 1964, we have evolved into a professional consulting firm offering a broad array of services that provide a comprehensive and integrated approach to our clients’ needs. Willdan possesses expertise in most facets of the public sector marketplace. The varied experience and background of our staff experience is an added value to our services. No other firm matches Willdan’s combined breadth of directly relevant technical and operational expertise and depth of experience.

Willdan Staff of Experts
 Municipal Engineering and Management
 Capital Improvement Program (CIP)
 Highway and Freeway Engineering
 Building Safety Services
 Environmental Planning
 Geotechnical/Geological Engineering
 Assessment Engineering
 Computer‐Aided Analysis and Design
 Geographical Information System (GIS)
 Program and Construction Management
 Construction Inspection and Support
 Traffic and Transportation
 Water and Wastewater
 Urban and Regional Planning
 Drainage and Flood Control
 Civil Engineering
 Structural Engineering
 Right-of-Way Engineering
 Landscape Architecture
 Grant and Funding Administration
 Labor Compliance
Packet Page. 3611
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
33 ii. Past Experience of Staff Assigned
Willdan’s proposed staff has performed on projects with similar services shown below.

Project Description of Willdan Services Staff Involved
County of Orange:

On-Call Land Development
Expedited Processing Services
Duration: 2010 - Ongoing (over
14 years of continuous service)
 Plan checks for grading, street,
drainage and water quality plans.
 Services include plan review for
Subdivisions and Infrastructure,
Hydrology/Hydraulic Calculations,
Public Improvement Plans, Storm Drain
plans and Water Quality Management
Plans.
 County has an expedited review
contract for the Rancho Mission Viejo
Development with strict deadlines on a
condensed schedule.
 Feldronio Esperanza, PE
provides project
management for
hydrology and grading
reviews
City of Rialto:

Contract City Surveyor and OnCall Improvement Plan Check Duration: Ongoing multi-year
contract
 Plan checking services for all
improvement plans including
residential subdivision review, private
developments, public street
improvement plans, traffic plans and
grading operations.
 Provides all map reviews and works in
the function as the acting City Surveyor
for these reviews.
 Reviews encompass all technical
design reports associated with
improvement plans including
hydrology, utilities, SWPPP, WQMP
and sediment control plans.
 Technology implementation included
introduction of electronic plan review
using Bluebeam Studio to streamline
and expedite the review process.
 Feldronio Esperanza, PE
conducts grading and
drainage plan review
 Jeffrey Lau, PE, TE
performs traffic plan
review
 Chris Stone, PE, CFM
handles hydrology and
hydraulics review.
 Ross Khiabani –
Reviewer
City of La Cañada Flintridge:

On-Call Civil Engineering Services
Duration: Ongoing multi-year
contract
 On-call civil engineering services
including city engineering, civil
engineering, traffic engineering,
construction services, and landscape
architecture.
 Services encompass development
engineering review, plan check
services, hydrology and hydraulics
review, stormwater compliance
review, subdivision map review, and
staff augmentation services.
 Adel Freij, PE serves as
Project Management
Lead
 Rafael Casillas, PE serves
as Civil Engineering Lead
 Jeffrey Lau, PE, TE, ENV
SP serves as Traffic
Engineering Lead
 John Hidalgo, RLA serves
as Landscape
Architecture Lead.

Packet Page. 3612
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
34 iii. Years Conducting Business
Willdan has conducted business continuously since 1964, providing more than 60+ years of specialized municipal consulting services to public sector clients. The firm has worked with over 96% of the cities and counties in California, demonstrating extensive experience providing the required scope of services for public clients well in excess of the minimum four-year requirement. More than 96% of Willdan's revenue is generated from working for public agencies, cities, and counties, reflecting the firm's specialized focus on the public sector marketplace. iv. Three References
Willdan is providing the following references that can support our ability to provide the Engineering services.

Client
City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Contact
Adriana Figueroa, Director of Public Works
(562) 220-2020
[email protected]
Dates
1980 – Present
Willdan is providing civil engineering, traffic engineering, agency engineering, landscape design services, survey, contract administration, construction observation, utility coordination, federal labor compliance, pavement engineering, public works permits/inspection, development review, CIP design/inspection, CDBG administration, grant writing, and NPDES. Willdan has overseen the design and construction of more than $15 million in water system improvements for the City, including the recent design and construction of two new wells. Other notable projects include the Railroad At-Grade Crossing Treatments at Paramount Boulevard/ Rosecrans Avenue project, which involved providing PS&E services for the removal of multiple at-grade Union Pacific Railroad crossing signals, and the Roundabout Design – Jefferson/Bixler and Madison/Virginia project, which involved providing PS&E services for the construction of various traffic circles. Willdan recently completed Phase One and is currently in the preliminary conceptual stage of Phase Two for Salud Park Park revitalization. Funding for this 8-acre park development was available through a park grant from Proposition 84. Willdan has been involved with this project from the very beginning of planning, through the
grant application submittal and the preparation
of construction documents. The project includes
a synthetic turf lay fields, 400-meter
walking/running track, multi-use soft footed
trails, exercise stations, parking, security lighting,
and enclosed decorative steel fencing for the
entire park. The park development is located
within Southern California Edison right-of-way,
therefore went through a lengthy review
process, and adhered to all requirements set
forth in SCE conditions of approval.

On-Call Engineering Services
Packet Page. 3613
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
35 Client
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Contact
Rick Yee, Deputy Director Public Works/Assist.

City Engineer
(714) 961-7170
[email protected]
Dates
2008 – Present
Willdan provides on-call engineering including civil engineering, sanitary/stormwater design, landscape architecture design, traffic, and transportation services to the City. Our services encompass a variety of projects including, but not limited to roadway widenings; asphalt pavement rehabilitation; slurry and cape seal; ADA upgrades and compliance; grading drainage and slope repairs; storm drain design; sewer and water construction; traffic signals and traffic signal interconnect; roadway striping and signage; retaining structures; landscape maintenance assessment; district renovation; irrigation; planting; fencing; decorative walls and other hardscape features; traffic calming; bike lane improvements; and other public works improvements as needed.

Representative projects include On-Call Development and Plan Review, Bastanchury Street Widening, Citywide Landscape Improvements, Landscape and Irrigation Inventory Districts 1 2 3 4 and 5, Savi Ranch Display Sign/gateway signage, La Palma Avenue Improvements, Public Library demolition project, Staff augmentation and Bastanchury GAP Closure.

Client
City of Inglewood
1 W. Manchester Boulevard
Inglewood, CA 90301
Contact
Peter Puglese, City Traffic Engineer
(310) 412-5333
[email protected]
Dates
2006 – Present
Willdan provides on-call engineering and traffic
engineering services through our staff augmentation and City Traffic Engineer contract. As City Traffic Engineer, Willdan reviews and make recommendations on residents'
requests for stop signs, crosswalks, street beautification, street enhancement, permit parking, and speed humps;
reviews plans, specifications, and estimates for various projects; prepares staff reports and attends Parking and Traffic Commission meetings; prepares traffic signal and gateway signage and striping plans, specifications, and estimates; prepares timing charts for citywide signal
coordination timing and individual traffic signals; prepares studies for CMP, warrant analyses, traffic-calming
measures, and other areas of concern. Willdan's traffic engineering staff members work directly with the City's Planning Department to review TIAs, develop MOUs, and review upcoming development plans. Services include preparing grants for Los Angeles County Metropolitan Transportation Authority's Call-for-Projects and the Highway Safety Improvement Program. Task orders include providing professional engineering design services for First/Last Mile Improvement Project - Phase 1 and the preparation of drawings and specifications for the re-piping of the storm water drain lines throughout City Hall Task order 22-023-043.

On-Call Engineering Services
On-Call Engineering Services
Packet Page. 3614
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
36 v. Local Experience and Knowledge of City
Willdan maintains an office in San Bernardino, California, located at 650 E. Hospitality Lane, Suite 400, San Bernardino, CA 92408. This local presence provides Willdan with direct knowledge of City of San Bernardino development standards, regional development patterns, and local engineering requirements. Willdan has been assisting the City of San Bernardino with a wide variety of services, including a recent City contract for On-Call Engineering Services and a current City contract for coordination and lead technical assistance in the development and implementation of the City’s new Land Management System (Accela).

Our team has substantial experience working within the City and County of San Bernardino. • Jason Stiller, PLS, has provided on-call plan checking services to the City of San Bernardino, conducting survey plan checking services for a variety of development projects submitted to the City, including technical reviews of parcel maps, tract maps, certificates of compliance, certificates of correction, lot line adjustments, and lot mergers.
• Daren Raskin, PE, CBO, has served as Plans Examiner responsible for plan reviews of residential, commercial, and industrial developments for the City of San Bernardino and County of San Bernardino. • Christopher Kelley, PE, QSD/P, has provided on-call civil engineering and building and safety services to the City of San Bernardino.
• Ross Khiabani, PE, GE, has provided geotechnical guidance involving critical and time-sensitive design revisions and special inspections in support of high-end hillside developments in the City • Jeff Lau, TE and John Hidalgo, ASLA, have provided oversight on their respective specialties of Traffic Engineering and Landscape Architecture for plans examinations activities related to ongoing private development.

Willdan has provided staff augmentation services to the City of San Bernardino, demonstrating our understanding of City processes, standards, and requirements. Our familiarity with San Bernardino County development standards, regional development patterns, and local engineering requirements positions Willdan to provide seamless, efficient services that align with the City's expectations and regulatory framework.

See Section c. Previous Involvement with the City of San Bernardino for more detail. 6b. Project Specific Experience
i. Three Most Relevant Service Contracts Held Within Last Five Years Most Relevant Service Contract 1:

City of Rialto - On-Call Professional Engineering Plan Checking Services Info Requested Willdan Project Information
a. Role of Firm: Providing on-call engineering plan check services b. Dollar value of the
services
Services provided on an as-needed basis with compensation based on hourly rates and scope of review
c. Dollar value of the fee $360,000
d. Description of services Willdan provides comprehensive on-call professional engineering plan checking services for the City of Rialto, reviewing development projects for compliance with City standards and regulations. Services include review of grading plans, street improvements, storm drain plans, hydrology/hydraulic calculations, public improvement plans, and water quality management plans. The firm reviews subdivision maps, infrastructure plans, and technical reports to ensure Packet Page. 3615
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
37 Info Requested Willdan Project Information
conformance with City-accepted standards, California regulations, and accepted engineering practices.
e. Staffing Feldronio Esperanza, PE conducts grading and drainage plan review; Jeffrey Lau, PE, TE performs traffic plan review; Chris Stone, PE, CFM handles hydrology and hydraulics review.
f. Duration of providing
services
Services commenced in 2025 and remain ongoing
g. Relationship to client Prime Consultant
h. Contact Vicente Giron, Engineering Manager, City of Rialto, 335 West Rialto Avenue, Rialto, CA 92376, Phone: (909) 820-8045
Most Relevant Service Contract 2:

County of Orange - On-Call Land Development Expedited Processing Services Info Requested Willdan Project Information
a. Role of Firm: Prime Consultant providing expedited plan review services b. Dollar value of the
services
Multi-year contract with services provided on task order basis c. Dollar value of the fee $200,000
d. Description of services Willdan provides plan review services to the County of Orange including review of subdivisions and infrastructure, hydrology/hydraulic calculations, public improvement plans, storm drain plans, and water quality management plans. The County has an expedited review contract for the Rancho Mission Viejo Development with strict deadlines on a condensed schedule. Services encompass grading plan review, street improvement review, drainage and water quality plan examination, and all associated studies, calculations, and reports required for proposed improvements. Reviews are performed in coordination with the County's Development Services, Building and Safety, and Special Services Departments.
e. Staffing Feldronio Esperanza, PE provides project management for hydrology and grading reviews
f. Duration of providing
services
Services have been provided since 2010 and remain active g. Relationship to client Prime Consultant
h. Contact Bea Bea Jimenez, Division Manager-Land Development, County of Orange, 601 North Ross Street, Santa Ana, CA 92701, Phone: (714) 667-8800.

Packet Page. 3616
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
38 Most Relevant Service Contract 3:

City of Jurupa Valley - Professional Services for On-Call Engineering Plan Review and Technical Support Services
Info Requested Willdan Project Information
a. Role of Firm: Providing on-call engineering and land development plan review b. Dollar value of the
services
Services provided on hourly rate basis with fees varying by discipline and task complexity
c. Dollar value of the fee $200,000
d. Description of services Willdan provides on-call engineering and land development plan review services, including review of plans submitted for subdivision improvements, commercial developments, and infrastructure improvements. Services encompass review of grading and erosion control plans, street improvements, storm water disposal plans, hydrology/hydraulics reports, water and sewer improvement plans, street improvement plans, signing and striping plans, storm water pollution prevention plans (SWPPP), water quality management plans (WQMP), final map and parcel map closures, and lot line adjustments. The firm performs comprehensive reviews to ensure compliance with City standards, County design manuals, drainage area management plans, and applicable regulations.
e. Staffing Jeffrey Lau, PE, TE conducts traffic plan review; Chris Stone, CFPM provides NPDES water quality and stormwater review.
f. Duration of providing
services
Services commenced in 2025
g. Relationship to client Prime Consultant
h. Contact Paul Toor, PE, Director of Public Works/City Engineer, City of Jurupa Valley, 8930 Limonite Avenue, Jurupa Valley, CA 92509
ii. If Any of the Following Has Occurred
a. Failure to enter into a contract or professional services agreement once selected:

Willdan has not failed to enter into a contract or professional services agreement once selected. b. Withdrawal of a proposal as a result of an error.

Willdan has not withdrawn a proposal as a result of an error. c. Termination or failure to complete a contract.
d. Debarment by any municipal, county, state, federal or local agency.

Willdan has not been debarred by any municipal, county, state, federal or local agency. e. Involvement in litigation:

From time to time, Willdan has litigation or arbitration involving workers compensation, auto liability and other liability claims in the last 5 years, but none of them have resulted in any termination of a contract or materially impacted our performance on any contracts or materially impacted us in any way. f. Falsification of information or submission of deceptive or fraudulent statements in connection with a contract.

Willdan has not falsified information or submitted deceptive or fraudulent statements in connection with a contract.
g. Willful disregard for applicable rules, laws or regulations.

Willdan does not disregard applicable rules, laws, or regulations.

Packet Page. 3617
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
39 6c. Technical Competence
i. In-House Resources
Willdan possesses comprehensive in-house technical resources specifically relevant to municipal engineering, plan checking, and development review services. The firm is fully capable and equipped with current state-of-the-art hardware and software, including AutoCAD, Microsoft Office, GIS systems, and specialized engineering applications. Willdan is recognized throughout the industry as a leader in electronic plan review, having developed an electronic plan review system more than 20 years ago and remaining at the forefront of electronic plan review software usage. The firm is proficient in the use of Bluebeam and other software programs required to perform electronic reviews efficiently and accurately.
ii. Ability to Draw Upon Multi-Disciplinary Staff
Willdan's ability to draw upon multi-disciplinary staff addresses the comprehensive range of services requested in this RFP through a team of more than 1,800 employees, including licensed engineers, program and construction managers, planners, and other skilled professionals operating from 50+ offices nationwide. The firm's corporatewide capabilities encompass civil and structural engineering, land planning, geology and geotechnical engineering, environmental health and safety, surveying and mapping, landscape architecture, traffic engineering, and municipal financing.

Packet Page. 3618

7. Proposed Method to
Accomplish the Work
Packet Page. 3619
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
40 7. Proposed Method to Accomplish the Work

7.1 Approach
Willdan's approach to providing on-call professional engineering and plan check services for the City of San Bernardino is built on decades of experience delivering municipal engineering services to California communities.

Our methodology prioritizes timely development review without compromising accuracy, supported by a dedicated team of licensed professionals who understand the technical requirements and regulatory framework governing land development in San Bernardino County.

Project Management Framework. William Galvez, PE will serve as Project Manager, supported by Principal-inCharge Jonathan Mitchell. This dual-oversight structure ensures both day-to-day responsiveness and strategic program management. Galvez's extensive municipal experience includes serving as Public Works Director/City Engineer for multiple Southern California cities, where he administered capital improvement programs ranging from $10 million to $50 million and managed technical staff of up to 60 employees. Mitchell brings proven capability in managing on-call contracts involving multiple project types including development review, plan review, and inspection services across various agencies.

Quality Assurance and Review Timelines. Willdan's approach emphasizes accountability in quality through internal Quality Assurance and Quality Control (QA/QC) procedures throughout the project lifecycle. Our QA/QC involves design checkpoints that go through a minimum of two stages of internal review before plans are submitted to the City for review and approval. This methodology ensures that review comments are clear, consistent, and delivered within established timelines. The team will maintain project check-in meetings on a biweekly or monthly basis to ensure continuous alignment and progress transparency.

7.2 Draft First Year Schedule of Tasks, Milestones, and Deliverables Willdan will establish and maintain a milestone-driven project schedule utilizing MS Project format that incorporates design milestones, approvals, and reporting timelines. The proposed first year schedule includes the following key tasks and milestones:

Month 1: Project Initiation and Mobilization
 Kickoff meeting with City staff to review scope, goals, and review timelines  Establishment of communication protocols and contact procedures  Request and review of City design standards, specifications, and plan review guidelines  Setup of shared project folders and action item logs
 Establishment of bi-weekly or monthly progress check-in meeting schedule  Development of initial project schedule with review timelines Months 1-3: Process Implementation and Staff Training
 Review of City standards, specifications, ordinances, and policies  Coordination with City Planning, Building & Safety, Public Works, and Water Department staff  Development of plan check comment format and review procedures  Training sessions with City staff on submittal requirements and review processes  Establishment of quality control checkpoints and review stages Packet Page. 3620
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
41 Months 3-12: Ongoing Service Delivery
 On-call plan check services for development engineering review  Engineering plan check services for grading, street improvements, storm drains, and utilities  Hydrology and hydraulics review and stormwater compliance review  Subdivision map review and survey coordination
 Traffic plan review and transportation impact assessment  Structural review and geotechnical plan review
 Cost estimates and bond calculations for approved projects  On-site development inspection services as requested
 Permit technician services and staff augmentation as needed Monthly Deliverables Throughout Year One
 Bi-weekly or monthly progress check-in meetings with City staff  Monthly progress reports summarizing past month's task status, ongoing work, upcoming work, and budget summary
 Plan check review comments within established City timelines (typically first check within 10-15 business days)
 Second and third check reviews as necessary within expedited timelines  Monthly invoicing with detailed task descriptions and hours Quarterly Milestones
 Quarterly performance reviews with City staff
 Quarterly assessment of workload patterns and staffing adjustments  Quarterly evaluation of review timelines and process improvements  Quarterly updates to procedures based on changing regulations or City requirements Routine Plan Examination Services
 Perform and complete 1st round of plans examination within 15 working days of submittal  Perform and complete 2nd and subsequent rounds of plans examination within 10 working days  QA/QC interaction with applicant engineers (as needed) with documented accounting Project Assignments for Tasks 1-10 Scope of Services
The following are sample work scopes that Willdan is ready to perform, as assigned, for each of the 10 Tasks listed in the Scope of Services RFP. Notwithstanding, our Program Manager will meet with City staff and other stakeholders to confirm the City’s priorities, timelines, and project goals. At that time, a specific scope and schedule will be determined for each individual non-routine assignment. All work will be performed under the supervision of California licensed civil, traffic, and geotechnical engineers; geologists; land surveyors; and landscape architects.

Packet Page. 3621
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
42 Task 1 Development Engineering Review
Willdan proposes William Galvez, PE, as Land Development Program Manager, and to be at City Hall on a routine basis for an agreed-upon number of hours per week. Based upon the City’s needs, routine hours at the City by Mr.

Galvez are flexible and can be adjusted to various combinations to balance coverage of work as well as budgetary considerations. He will be available on an as-needed basis in addition to routinely scheduled City office hours.

Additionally, Willdan has the capability of performing many QA/QC functions for Land Development Plan Checking activities on a remote basis, therefore time sensitive projects would not suffer delays. Based on the specific assignment, the following procedures would be modified as needed:

1. Understand all issues related to specific projects. Work closely with City staff to coordinate specific tasks and provide appropriate input when needed.

2. Provide engineering review and comment on assigned land development proposals, working closely with the Planning and Engineering staff.

3. Coordinate all aspects of land development review and processing with the appropriate technical staff resulting in comprehensive project review, conditioning, approval, inspection and acceptance from a public works and engineering perspective.

4. Make necessary contacts with private developers, other public agencies, and other City departments on an asneeded basis.

5. Research available records at the City, make field reviews as appropriate, and hold discussions with City staff.

6. Continually review the events of the day or review period, schedule follow-up efforts by City staff, and establish a preliminary to do list.

7. Fully implement all City policies, procedures, ordinances, and project conditions.

8. Provide high level communication with the City’s Public Works regarding project status and deliverables on agreed timelines, including attendance at regularly scheduled development plan review meetings.

9. Recommend procedures to improve consistent delivery of high-quality developments that enhance the surrounding community to the maximum extent practical.

Task 2 Engineering Plan Check Services
Grading Plans

1. Verify submittal package for completeness, including the grading plan, drainage report, soil report, and the engineer’s cost estimate.

2. Initialize grading plan checklist or a custom version based on City’s format to ensure drainage design policies are met.

3. Review site plan for strict conformance with ADA paths of travel, slopes, and landings.

4. Evaluate drainage report and plan for compliance with City drainage design policies and stormwater management requirements.

5. Confirm that the proposed elevations, slopes, and earthwork volumes align with City grading requirements, manuals, limits and geotechnical recommendations.

6. Perform a detailed markup of the plans to clearly identify required corrections, missing data, design errors, and technical discrepancies.

7. Evaluate the engineer’s construction cost estimate for accuracy and consistency with the proposed physical work.

Packet Page. 3622
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
43 8. Determine the final recommended project performance bond amount and applicable permit fees based on the verified estimate.

9. Coordinate with the plan’s examination team a review of resubmitted plans, ensuring all previous comments and code requirements are addressed.

10. Formally certify that the plans are compliant with City codes and requirements, that the plans are ready for final review and City Engineer approval, and that the plans are ready for and a contractor to secure permit issuance.

Water Quality Management Plans

1. Confirm the submittal qualifies as "New Development" or "Significant Redevelopment" to establish the specific level of regulatory scrutiny required.

2. If appropriate, review and ensure Low Impact Development (LID) principles such as infiltration, harvest and use, or biotreatment are integrated to the "maximum extent practicable.”

3. Evaluate the proposed treatment control BMPs to ensure they effectively target and reduce the specific pollutants of concern for the local receiving waters.

4. Review preliminary and/or final WQMP and ensure all forms and threshold triggers accurately identify programs or systems required for implementation.

5. Audit the engineer’s calculations to confirm the post-construction stormwater management plan (SUSMP/WQMP) accurately captures and treats the required design storm volume.

6. Cross-reference the WQMP submittal against current Federal, State, and local municipal stormwater permits (MS4) to ensure all legal mandates are satisfied.

7. Cross-check the WQMP with the associated Grading Plan to ensure structural devices match the layout and site design grades and formally certify that the final report is compliant with City codes and requirements.

Geotechnical Reviews (As Needed)
Willdan is prepared to perform as-needed geotechnical reviews on sites where retaining walls or earth structures are supported or where slope instability issues are present. Geotechnical reviews could include:

1. Geologic Hazard and Slope Stability Validation - Verify that the plans address any mapped landslides or zones of soil instability. Review factors of safety for slope stability with static and seismic conditions and ensure the proposed grading does not exacerbate existing instability.

2. Retaining Wall Parameter Verification - Confirms that the lateral earth pressures used in the wall calculation/design match the values recommended in the project’s geotechnical report. Verify global stability of the wall system including the potential for deep-seated failure is analyzed and found to be adequate.

3. Remedial Grading and Earthwork Oversight - Sites with unstable soil require review of the remedial grading recommendations such as the removal of soft or compressible soils and their replacement with engineered fill.

Ensure grading plans show the limits and depths of these removals.

4. Review of Subdrainage and Hydrostatic Mitigation - Check that the grading plan includes a subdrainage system as recommended in soils reports. Verify that these systems are properly designed to prevent the buildup of hydrostatic pressure behind retaining walls, which is a common cause of wall failure.

5. Consistency and Plan Signature Verification - Verify all geotechnical recommendations have been correctly incorporated into the civil drawings, and that appropriate mitigation measures outlined in geotechnical/ geological reports are included.

Packet Page. 3623
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
44 Street Improvement Plans

1. Check street improvement plans for compliance with City conditions of approval and ensure plans reflect all required improvements as shown on the approved tentative map and in the subdivision resolution.

2. Check for compliance with general design criteria established by the City standards for streets, curbs, gutters, sidewalks, streetlights, drive approaches, storm drain and flood control systems, underground utilities, traffic signals, and signing and striping.

3. Ensure coordination of the street improvement plans with associated plans including grading plans, storm drain and utility plans, landscape plans, right or way mapping, and property lines and that all plans conform with street and other public improvements.

4. Check street improvement plans and plans against easement documents, record maps, and right-of-way documents; determine need for permanent easements, additional right-of-way, or temporary easements.

5. Review general notes, title block, signature block, benchmark data, quantities, unit costs, vicinity map, index map, Underground Service Alert notation, and other general requirements.

6. Check data shown on plans for consistency with previously approved plans and the record map, including stationing and alignment.

7. Review proposed improvements for constructability; require redesign of any proposed improvement when the plans propose a situation where the improvement is not buildable, conflicts with an existing improvement, creates a public hazard or nuisance, creates a maintenance problem, creates a potentially unsafe condition, or will not function due to an inadequate level of engineering.

8. Check for accuracy of design and fit with existing improvements and underground utilities.

9. Point out conflicts, mistakes, inaccuracies, and omissions on the plans.

10. Check horizontal and vertical sight distance based on appropriate design speed.

11. Review pavement design for consistency with the recommendations of the geotechnical reports.

12. Review any special conditions anticipated during construction such as street closures, protection of existing utilities, etc.

13. Perform a detailed markup of the plans to clearly identify required corrections, missing data, design errors, and technical discrepancies.

14. Evaluate the engineer’s construction cost estimate for accuracy and consistency with the proposed physical work.

15. Determine the final recommended project performance bond amount and applicable permit fees based on the verified estimate.

16. Coordinate with the plan’s examination team review of resubmitted plans, ensuring all previous comments and code requirements are addressed.

17. Formally certify that the plans are compliant with City codes and requirements, that the plans are ready for final review and City Engineer approval, and that the plans are ready for and a contractor to secure permit issuance.

Signing and Striping, Street Lighting, and Construction Traffic Control Plans, Traffic Signal Plans

1. Check design plans for compliance with general design criteria established by the City standards for traffic signals, signing and striping, and streetlights.

2. Check design plans for compliance with City and/or County standards, Caltrans standard plans, and California Manual on Uniform Traffic Control Devices (CA MUTCD).

Packet Page. 3624
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
45 3. Check design plans to ensure all improvements are shown as required by the City’s conditions of approval for the pro-posed development project and general plan requirements.

4. Review the proposed improvements for constructability; require redesign of any proposed improvement when the plans propose a situation where the improvement is not buildable, conflicts with an existing improvement, creates a public hazard, creates a potentially unsafe condition, or will not function due to an inadequate level of engineering.

5. Review general notes, construction notes, and legends on all plan sheets.

6. Check for accuracy of design and fit with existing improvements and underground utilities.

7. Point out conflicts, mistakes, inaccuracies, and omissions on the plans.

8. Check horizontal and vertical sight distance based on appropriate design speed.

9. Review plans for any special conditions, which could be anticipated during construction such as street closures, protection of existing utilities, etc.

10. For traffic control and detour plans, check proper placement and spacing of traffic control equipment, adequate transition and taper lengths, pedestrian and bicycle access, working hours, correct sign designations, driveway access, and turn restrictions.

Sewer and Water Improvements Plans (As Needed)

1. Review general notes, title block, signature block, benchmark data, quantities, unit costs, and other requirements.

2. Check plans for compliance with general design criteria established by the City standards.

3. Check compliance of all required improvements as shown on the approved tentative map and subdivision resolution.

4. Check data shown on plans for consistency with previously approved plans and the record map.

5. Review available sewer study against the sewer improvement plans, including capacities, minimum slopes, geometry, manhole spacing, pipe size and types.

6. Review proposed sewer plans for conformance with City's approved master plan of sewers.

7. Review the proposed improvements for constructability; require redesign of any proposed improvement when the plans propose a situation where the improvement is not buildable, conflicts with an existing improvement, creates a public hazard or unsafe condition, creates a maintenance problem, or will not function due to an inadequate level of engineering.

8. Check for accuracy of design and fit with existing improvements and underground utilities.

9. Point out conflicts, mistakes, inaccuracies, and omissions.

10. Check stationing and alignments of the sewer improvements for agreement with the record map and record data.

11. Review plans for any special conditions anticipated during construction such as street closures, protection of existing utilities, etc.

12. Ensure proper clearance between water and sewer lines.

Landscaping and Irrigation Plans

1. Review plans are compliant with the landscape scheme and planting palette approved by the Planning department.

Packet Page. 3625
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
46 2. Ensure the irrigation system supports the landscape plans. Verify compliance with sound landscaping practices such as planting palette suitability and placement, irrigation design, and constructability.

3. Irrigation System Efficiency – Check for matched precipitation rates and proper head-to-head coverage to prevent runoff. Verify inclusion of mandatory hardware like weather-based controllers and rain sensors.

4. Plant Selection and Invasiveness - Cross-check the plant list against invasive species databases and local prohibited lists. Ensure that "right plant, right place" principles are followed, such as avoiding highmaintenance trees under power lines or near public water mains. Prevent incompatibility of plants, shrubs, trees, particularly with the site’s existing improvements, underground utilities, and overhead wires.

5. Ensure Water Efficient Landscape Ordinance (MWELO) Compliance – Verify Maximum Applied Water Allowance (MAWA) calculations to ensure the estimated water use does not exceed the budget established by state or local law.

6. Hydrazone Grouping - Ensure plants with similar water needs are grouped together on the same irrigation valve to prevent over-watering low-water plants or under-watering high-water ones.

7. Sight Distance and Public Safety – Review plants/shrubs near street intersections or driveway entrances meet "sight triangle" requirements. Checks that mature plant heights will not obstruct the view of motorists, pedestrians, or cyclists. Confirm there are no drainage impacts to downstream properties. Review conflicts between planting material and other physical features such as utilities, bio-swales, and detention areas, and account for general landscape design for elements such as walkways, walls and fences, lighting, water features, and site furniture.

8. Soil Management and Mulching - Confirms that a soil analysis report was completed and that its recommendations for amendments are reflected in the specifications. Also verify that a minimum mulch layer (usually 3 inches) is applied to reduce evaporation.

Task 3 Hydrology and Hydraulics Review
Hydrology/Hydraulics Reports and Storm Drain Plans

1. Check report for compliance with City and County standards and design guidelines, conditions of approval, and subdivision requirements.

2. Review hydrology/hydraulic (H/H) study against the storm drain plans, including street capacities, HGLs, velocities, inlet or outlet control, and other hydraulic factors. Check plans for conformance and compatibility.

3. Check for any diversion of flows from their historic patterns and for any adverse effect of drainage on downstream properties.

4. Review general notes, title block, signature block, benchmark data, quantities, unit costs, vicinity map, index map, and other general requirements.

5. Check plans for compliance with general design criteria established by the City standards for streets, curbs, gutters, storm drain and flood control systems, and underground wet utilities.

6. Check to ensure that plans reflect all required improvements as shown in the approved subdivision and conditions of approval.

7. Check data shown on plans for consistency with previously approved plans and the record map.

8. Review proposed storm drain plans for conformance with City's approved master plan of drainage.

9. Review proposed improvements for constructability; require redesign of any proposed improvement when the plans propose a situation where the improvement is not buildable, conflicts with an existing improvement, creates a public hazard or nuisance, creates a maintenance problem, creates a potentially unsafe condition, or will not function due to an inadequate level of engineering.

Packet Page. 3626
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
47 10. Check for accuracy of design and fit with existing improvements and underground utilities.

11. Point out conflicts, mistakes, inaccuracies, and omissions on the plans.

12. Check stationing and alignments of the storm drain improvements for agreement with the record map and record data.

13. Review plans for any special conditions which could be anticipated during construction such as street closures, protection of existing utilities, etc.

Task 4 Stormwater Compliance Review
Storm Water Pollution Prevention Plans/Local Stormwater Pollution Control Plans

1. Analyze the total disturbed soil area to confirm if the project requires a full Construction General Permit (SWPPP) or a local Stormwater Pollution Control Plan.

2. Confirm that projects disturbing one acre or more (including those within a "larger common plan of development") have obtained or applied for coverage under the State Construction General Permit.

3. Review the proposed plan to ensure it identifies all potential pollutants related to clearing, grading, stockpiling, or excavation and provides effective mitigation measures.

4. Evaluate the site-specific Best Management Practices (BMPs) and erosion control maps to ensure they are sufficient to protect downstream facilities and receiving waters.

5. Verify that the project scope does not fall under "regular maintenance" and that all non-exempt activities are fully addressed in the stormwater documentation.

6. Issue a final recommendation for construction permit approval once the documents demonstrate full compliance with local and state stormwater regulations.

Erosion and Sediment Control Plans
Willdan staff have experience with preparation of erosion and sediment control plans for associated grading and drainage improvement plans, and therefore we have staff with working knowledge of the design requirements and implementation of appropriate BMPs selection and design. Erosion and Sediment Control Plans reviews would include:

1. Review associated erosion and sediment control plans in accordance with City, County and State Regional Water Quality Control Board requirements.

2. Confirm best management practices are applied during construction for compliance and appropriateness.

Task 5 Subdivision Map Review
Tract/Parcel Maps, Lot Mergers, Lot Line Adjustments, Legal Descriptions, Easements, Surveys The survey services for subdivision review ensure maps are technically accurate, legally compliant, and consistent with previous approvals before it is recorded. To a lesser degree, similar steps are made for lot line adjustment/mergers. Essential steps in this review process include:

1. Substantial Conformity Check - Verify that the final map is in substantial conformity with the previously approved tentative map and all its associated conditions. Any significant deviations may require additional approvals from planning.

2. Technical Mathematical Verification – review/confirm closure calculations to ensure the mathematical accuracy of the map data. This includes verifying bearings, distances, and curve data for all lot lines, street centerlines, and boundaries.

Packet Page. 3627
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
48 3. Title and Boundary Review - Thorough examination of a preliminary title report is required to confirm the legal description of the boundary and to identify all existing easements of record. Ensure easements are correctly depicted and do not conflict with the proposed subdivision layout.

4. Monumentation and Field Survey Inspection - Confirm that a physical survey was conducted and that permanent monumentation (such as iron pipes or brass caps) is either set at tract boundaries or guaranteed by a bond.

5. Compliance with the Subdivision Map Act - Reviews the map for adherence to the California Subdivision Map Act and local ordinances. This includes checking formatting requirements like sheet size, legibility, and the presence of necessary certificates (Owner’s Statement, Surveyor’s Statement).

6. Final Certification and Transmittal - Once a map is found to be technically correct and all department conditions are met, the Surveyor and City Engineer signs and stamps the map. Final Tract maps are arranged with City staff to be transmitted to the City Council for final approval before release to the County Recorder.

Task 6 Structural Review
Willdan is prepared to provide structural reviews of design and plans for retaining walls and other structures not directly supporting buildings facilities as those reviews are the responsibility of the Building and Safety department.

1. Geotechnical Parameter Verification - Reviews the project's geotechnical report to confirm that the wall design uses site-specific soil parameters. This includes verifying the soil unit weight, internal friction angle, and allowable bearing capacity against the assumptions in the structural calculations.

2. Stability Analysis Review – Check calculations for resistance against three primary failure modes: overturning, sliding, and bearing capacity failure. Ensure the design meets required factors of safety for overturning and sliding, and accounts for any surcharges from uphill slopes, buildings, or vehicle traffic.

3. Drainage and Hydrostatic Pressure Check - Verify that the plans include subdrainage systems, such as perforated pipes, filter fabric, and gravel backfill. If a subdrain is not provided, the wall must be reviewed to ensure it is designed to withstand full hydrostatic (water) pressure.

4. Structural Detailing and Material Specifications – Examine the reinforcement layout, footing dimensions, and material strengths, and ensure design are consistent between the structural sheets and the cross-sections and grades shown on the grading plan.

Task 7 Cost Estimates and Bond Calculations
All plans including Grading Plans, Street Improvement Plans (which may combine or have separate Signing and Striping, Street Lighting, and Traffic Signal Plans), Utility Plans, and Landscape Plans are required to submit corresponding cost estimates.

1. Check to ensure use of the City standard templates corresponding to each improvement category for consistency of construction line items and verify standard line items are used and that standard unit pricing is applied.

2. Note and highlight line items that are special and recommend if they’re acceptable and if the pricing is reasonable.

3. Compare the cost estimate against the summary of construction notes and quantities and ensure there is a high degree of matching line items. Use of the city’s standard cost template on the plans additionally assures plans consistency across separate projects.

4. Determine the final recommended project performance bond amount and applicable permit fees based on the verified estimate using the standard City percentages on bonding amounts for performance bonds, labor and material bonds, and private bonds for grading (City risk).

Packet Page. 3628
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
49 5. Coordinate across the plan’s examination team a review of resubmitted plans, ensuring all previous comments and code requirements are addressed.

Task 8 Staff Augmentation Services
Staff augmentation services would work similarly to Development Engineering Review. The staffing resource needs would be mutually identified and agreed upon by Willdan and the City, and Willdan staff or teams would be assigned tasks and would commit to a specific level of effort to perform the work. This includes a routine or agreed-upon number of hours per week. Based upon the City’s needs, routine hours at the City by selected staff would be established to balance work coverage as well as budgetary considerations. Additionally, Willdan has the capability of performing many QA/QC functions for Land Development related activities on a remote basis, therefore time sensitive projects could be accelerated. Based on the specific assignment, the following procedures would be modified as needed:

1. Understand all issues related to specific projects Work closely with City staff to coordinate specific tasks and provide appropriate input when needed.

2. Provide engineering review and comment on assigned land development proposals, working closely with the Planning and Engineering staff.

4. Make necessary contacts with private developers, other public agencies, and other City departments on an asneeded basis.

5. Research available records at the City, make field reviews as appropriate, and hold discussions with City staff.

6. Continually review the events of the day or review period, schedule follow-up efforts by City staff, and establish a preliminary to do list.

7. Fully implement all City policies, procedures, ordinances, and project conditions.

Task 9 Permit Technician Services
The Permit Technician Services follow the above Task for Staff Augmentation. Upon notification of the City’s need for these services, Willdan Management (Jonathan Mitchell) would provide the City with Willdan-employed staff names and resumes for the City’s consideration to fulfill this in-office need. Should the City desire, the Willdan candidate(s) would be scheduled for an interview by the City to ensure compatibility and fit with the assignment.

Ultimately, a mutual agreement would be reached on the specific assigned tasks and a corresponding level of effort to perform the work, including routine or agreed-upon number of hours per week.

Task 10 On Site Development Inspection Services (Private Improvements) As Needed Similar to the above Permit Technician Services, the On-Site Development Inspection Services would be a need identified by the City. Upon notification of the City’s need for these services, Willdan Management (Jonathan Mitchell) would provide the City with Willdan-employed staff names and resumes available for the City’s consideration to fulfill these field inspection needs. Should the City desire, the Willdan candidate(s) would be scheduled for an interview by the City to ensure compatibility and fit with the assignment. Ultimately, a mutual agreement would be reached on the specific assigned tasks and a corresponding level of effort to perform the work. For these types of inspection services, Willdan has the capability of performing these types of services on an on-call basis for relatively short durations of time since that would follow the nature of private development construction.

Packet Page. 3629

8. Fee Proposal
Packet Page. 3630
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
50 8. Fee Proposal
Packet Page. 3631
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
51 Packet Page. 3632

9. Insurance
Packet Page. 3633
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
52 9. Insurance
Packet Page. 3634
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
53 Packet Page. 3635

10. Litigation
Packet Page. 3636
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
54 10. Litigation
From time to time, Willdan has litigation or arbitration involving workers compensation, auto liability and other liability claims in the last 5 years, but none of them have resulted in any termination of a contract or materially impacted our performance on any contracts or materially impacted us in any way.

Packet Page. 3637

11. Other Information
Packet Page. 3638
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
55 11. Other Information
11a. Demonstrated Record of Efficient Staffing and On-Time, OnBudget Project Completion Willdan Engineering has established a proven track record of staffing tasks efficiently and delivering municipal engineering and plan check services on time and within allocated budgets. The firm's project control system integrates progress reporting, manhour control, schedule control, and cost control to ensure consistent performance across all assignments.

Willdan's project control system is designed to provide a coordinated effort between all project task facets in the framework of a pre-established master schedule, budget controls, and reporting system. This framework will support our project managers and enables him to control costs and provide accurate and timely invoices through internal control measures; to monitor and stay within budget; to monitor schedules and review times and complete projects within the proposed time frames, as described on the following page. Our project controls provide an objective measure of performance – integrating the elements described below.

Quality Assurance and Control: Quality assurance and control procedures are critical to ensuring sound engineering practices and quality deliverables are produced for our clients. Project‐specific quality assurance/control activities will be planned at the beginning of each awarded task assignment. Typical quality assurance/control activities include assigning the appropriate technical staff to the project, selecting the proper project technical approach, establishing a project schedule that meets City and internal Willdan deadlines, and determining the proper level of quality assurance/control review. These project deliverables review levels are:

As Quality Assurance Manager for the City's contract, Jonathan Mitchell, PE, will oversee the quality assurance and quality control protocols by assigning a senior staff member experienced in the required disciplines to oversee the implementation of project‐ specific quality assurance/control activities. This senior staff member will report directly to Mr. Peter but will work closely with the Project Manager to monitor and adjust the project quality assurance/control activities to ensure project objectives are met.

Budget Control: Aligned with the work breakdown structure, the budget becomes the control against which performance is measured. Actual costs are compared with budgeted costs and variances analyzed.

Deviations between planned and actual cost can then be evaluated to forecast and control future work.

Project hours are assigned to the appropriate tasks and subtasks and booked as work‐in‐process. Pre‐bill reports identify the hours to be billed along with any other direct charges to the project to determine each month's invoicing.

Schedule Control: A critical path method master schedule identifies major items of work and is used for monitoring, controlling, and tracking progress. Updated monthly to reflect actual and forecasted completions, the schedule guides Task Leads as they anticipate and forecast potential issues and develop an advanced strategy to proactively mitigate problems before they impact the schedule. If a project falls behind schedule, Task Leads meet with the respective team members, identify the problem, and ensure that extra support and effort are expended to bring the project back on schedule. Willdan will keep City staff informed of the overall schedule, including advanced notification of any necessary adjustments or actions to remain on track.

Level 1:

Peer Review
Only
Level 2:

Peer Review and
Editorial Review
(Documents)
Level 3:

Peer Review, Editorial
Review, Professional
Engineer Review
Level 4:

All Elemints of Level 3 Plus
Additional Review by
Specific Technical Experts
Packet Page. 3639
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
56 11b. Community Involvement and Professional Engagement Willdan maintains active involvement in professional associations and civic organizations that demonstrate commitment to the communities served. The firm's understanding of public agency needs and issues is unique in the industry, with a significant portion of staff having served in public agency management positions prior to joining Willdan. Willdan has had numerous assignments with over 96% of the cities and counties in California for building officials, city engineers, county engineers, planning directors, traffic engineers, and other public agency staff members.
11c. Previous Involvement with the City of San Bernardino Willdan has established professional relationships with the City of San Bernardino through multiple service agreements for over 20 years. The firm has provided on-call plan checking services for the City, delivering survey plan checking services for a variety of development projects submitted to the City of San Bernardino. Willdan has provided on-call services for technical reviews of parcel maps, tract maps, certificates of compliance, certificates of correction, lot line adjustments, and lot mergers.

Willdan has provided comprehensive engineering and infrastructure support services for the City of San Bernardino, supporting a wide range of municipal and transportation initiatives. Representative projects include the 4th Street Angled Parking Project, Pavement Rehabilitation at 14 Locations, Traffic Signal Improvements at I210 Freeway and Waterman Avenue, and the 28th Street Traffic Calming Project.

Additional services have included on-call traffic engineering services, engineering and traffic surveys, storm drain improvements along H Street, and construction observation and plan check services. Through these projects, Willdan has assisted the City in improving roadway safety, traffic operations, and public infrastructure while providing reliable technical support and staff augmentation across multiple departments.

A few recent projects are shown in the table below.

Client / Dates Service Provided
City of San Bernardino
290 North D Street
San Bernardino, CA 92401
2025– Dec 2026
28th Street Traffic Calming
Willdan designed traffic calming measures on 28th Street between H Street and Waterman Avenue in the City. The City would like to construct six short raised medians angled along the centerline, six bulb outs, three traffic circles, and six chicanes or short raised median designs between G Street and E Street.

In addition, Willdan evaluated the rest of the project limits and recommended an additional three traffic circles on 28th Street at Genevieve Street, Pershing Avenue, and D Street, and two short raised median designs at Stoddard Avenue and Crescent Avenue. As part of the project, Willdan is providing utility coordination, design survey, and engineering support during construction.

City of San Bernardino
290 North D Street
San Bernardino, CA 92401
2025– Nov 2026
New Traffic Signal—Hunts Lane at Harwick Drive/Stewart Street Providing professional traffic engineering design services for the proposed traffic signal installation at the intersection of Hunts Lane and Harwick Drive/Stewart Street.

City of San Bernardino
290 North D Street
San Bernardino, CA 92401
Waterman Avenue Landscape Design Services
Willdan provides construction drawings, specifications, and estimates for landscape parkway improvements along Waterman Avenue.

Packet Page. 3640
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
57 Client / Dates Service Provided
Mar 2026– Aug 2027
City of San Bernardino
290 North D Street
San Bernardino, CA 92401
2013 – Present
Land Development Plan Review Services
Willdan provides professional plan review services to the City of San Bernardino for projects submitted to the City for permitting. Projects typically include technical drainage studies, water quality management plans, civil improvement plans, and utility infrastructure plans. Documents are reviewed to ensure compliance with the policies and procedures of the City, County, State and Federal agencies. Projects typically include a technical drainage study, grading plans, and street plan/profile and storm drain plans as well as sewer and water infrastructure plans. As the City/County has strict stormwater management policies, many project sites include detention/retention basins and underground stormwater storage chambers.

County of San Bernardino
268 W. Hospitality Lane, Suite
300
San Bernardino, CA, 92415-0185
2023 – Present
Code Enforcement
Willdan provides staff augmentation, as-needed general Code Enforcement Services, and short-term rentals.
11d. Conflicts of Interest Statement
Willdan certifies that it has no conflicts of interest in connection with providing the on-call professional engineering and plan check services to the City of San Bernardino. The firm has evaluated and caused its employees to evaluate any potential conflict of interests, and no such conflicts exist.

Packet Page. 3641

12. Certification of Proposal
Packet Page. 3642
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
58 12. Certification of Proposal
Packet Page. 3643

13. Appendices
Packet Page. 3644
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
59 13. Appendices
Jonathan Mitchell, PE
William Galvez, PE
Packet Page. 3645
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
60 Adel Freij, PE
Feldronio Esperanza, PE
Jeffrey Lau, PE, TE, ENV SP
Packet Page. 3646
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
61 Chris O. Stone, PE, CFM
Packet Page. 3647
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
62 Jason Stiller, PLS
Packet Page. 3648
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
63 Ross Khiabani, PE, GE
Daren Raskin, PE, CBO
Packet Page. 3649
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
64 Christopher Kelley, PE, QSD/P
John Hidalgo, ASLA
Packet Page. 3650
On-Call Professional Engineering and Plan Check
Services for Land Development
City of San Bernardino Proposal for RFP F-26-1051
65 Chris Saed, CE
Packet Page. 3651
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408-3586
909.386.0200
www.willdan.com
Packet Page. 3652

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 15, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Rejecting all bids for RFQ No. F-255-4059 for the installation of Solar-Powered Street Lights
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California reject all bids received for RFQ No. F-255-4059 for the installation of solar-powered streetlights and direct staff to re-evaluate the project scope, delivery approach, and funding strategy before any future re-advertisement.

City Manager's Comment
Based on the lowest bidder being considered non-responsive and second low bid exceeding the engineer’s estimate I concur with recommendation to reject all bids.

Executive Summary:

The Public Works Department issued RFQ No. F-255-4059 to solicit bids for the installation of solar-powered street lighting systems at various locations throughout the City. Thirteen bids were received.

After bid review, the apparent low bidder, Estate Design and Construction, was determined not to possess the required licensing and qualifications and withdrew its bid. The second lowest bidder, Aicon Technologies, also withdrew due to concerns regarding project sequencing, task-order bundling, lead times, and overall project execution. The next lowest responsive and responsible bid was submitted by Branson Industries in the amount of $1,400,016, which exceeded the available project funding.

Staff recommends rejecting all bids and re-evaluating the project scope, delivery approach, and funding strategy. Staff estimates that this re-evaluation will take approximately six months before determining whether the project should be modified and re-advertised.

Packet Page. 3653
Background
The City continues to prioritize public safety and infrastructure improvements, including lighting improvements in areas where additional visibility can benefit pedestrians, bicyclists, and motorists. Solar-powered lighting systems may provide an alternative to traditional grid-powered lighting by using renewable energy and potentially reducing long-term operational costs.

The Public Works Department prepared and issued RFQ No. F-255-4059 for the procurement and installation of solar-powered lighting systems at locations throughout the City. The solicitation was released on December 2, 2025, with proposals due on December 23, 2025.

Discussion
The solicitation resulted in thirteen bids, which were reviewed for responsiveness, cost, licensing, and qualifications. The apparent low bidder, Estate Design and Construction, submitted a bid of $148,700. Upon further review, staff determined that the contractor did not possess the required licensing and qualifications for the work, and the contractor withdrew its bid.

The second lowest bidder, Aicon Technologies, submitted a bid of $772,800 but later withdrew due to concerns regarding project sequencing, task-order bundling, lead times, and uncertainty regarding overall project execution.

Following those withdrawals, the next lowest responsive and responsible bid was submitted by Branson Industries in the amount of $1,400,016. This amount substantially exceeded the available project funding.

Staff recommends rejecting all bids at this time. Rejection will allow staff to reevaluate the scope of work, project delivery method, bid structure, and funding strategy to determine whether modifications can improve competition and reduce overall project costs before any future solicitation.

Below are the bids that were received:

Contractor Bid Amount
Estate Design and Construction*, Culver City $148,700
Aicon Technologies*, San Diego $772,800
Branson Industries, Eastvale, CA $1,400,016
Select Electric Inc, Anaheim, CA $1,546,944
Elecnor Belco Electric, Chino, CA $1,564,032
MC Electric. Chino, CA $1,719,331.68
Highlight Electric, Colton, CA $1,783,200
Amtek Construction, Orange , CA $1,854,036
Optima Energy Inc. Artesia, CA $1,871,702.40
Packet Page. 3654
Crosstown Electric, Irwindale, CA $2,142,720
Yunex LLC, Riverside, CA $2,194,800
Bear Electrical Solutions, Alviso, CA $2,330,160
Espinoza Electric (QLE), Bloomington, CA $2,868,432
*Bidder withdrew from consideration.

Pursuant to the City’s purchasing policies and applicable provisions of the California Public Contract Code, the City may reject all bids when doing so is determined to be in the public interest.

Strategic Targets and Goals
This project consists of Key Strategic Target and Goal No. 3c: Evaluate and enhance the quality of public safety services: Improving Public Safety Increasing nighttime visibility in key areas. Enhancing safety for pedestrians, bicyclists, and motorists.

Infrastructure Improvements Expanding lighting infrastructure using renewable energy solutions. Sustainability Utilizing solar-powered lighting technology to reduce energy consumption and operational costs.

Fiscal Impact
There is no General Fund impact associated with this item. Funding for the solar lights was programed for FY 25/26 from the local Circulation Fund and Traffic Safety Fund.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California reject all bids received for RFQ No. F-255-4059 for the installation of solar-powered streetlights and direct staff to re-evaluate the project scope, delivery approach, and funding strategy before any future re-advertisement.

Attachments
Attachment 1 Vendor Quote Form
Ward:

All Wards
Synopsis of Previous Council Actions:

None
CC
Eric Levitt, City Manager
Packet Page. 3655
Packet Page. 3656

REQUEST FOR VENDOR QUOTES
Project No. RFQ F-25-4059
RFQ F-25-4059 INSTALLATION OF SOLAR POWERED STREET LIGHTS FY25-29 31 OF 35 ATTACHMENT “C”

VENDOR QUOTE FORM
(Required Submittal)
VENDOR NAME: PHONE:

ADDRESS:

RFQ F-255-4059 INSTALLATION OF THE SOLAR POWERED STREET LIGHTS FY25-29
The undersigned hereby submits the following price quote in response to the above-referenced RFQ.

Pricing includes all labor, materials, equipment, transportation, and services necessary to perform the work described in the RFQ.

Item
No. Description Quantity Unit Cost
Total
Amount Remarks
1 Furnish and Install Steel Pole with
foundation 48
2 Furnish and Install Marblelite Pole
with foundation 48
3 Furnish solar powered LED cobra
head fixture onto pole arm. 48
4 Furnish and install Ornamental pole
with foundation. 48
5 Furnish and install solar powered
LED fixture onto T5 Tenons. 48
Total Vendor Quote
I declare under penalty of perjury that the information provided herein is true and correct.

SUBMITTED BY: DATE: ___________________
(Authorized Representative Signature)
PRINT NAME: TITLE: ___________________
LIC. NO: CLASSIFICATION: DIR REG. NO: _______________
Branson Industries LLC (909) 646-2129
6712 Icelandic St. Eastvale, CA. 92880
12/23/25
Brandon Meidl Owner
1115488 C-10 2000003985
$7,464.00 $358,272.00
$1,125.00 $54,000.00
$9,769.00 $468,912.00
$1,807.00 $86,736.00
1,400,016.00
$9,002.00 $432,096.00
Packet Page. 3657

DISCUSSION
City of San Bernardino
Request for Council Action
Date: July 15, 2026
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
Department: City Manager's Office
Subject: Reconsideration of Item #3 on 6/17/2026 Council Agenda - Appeal 26-09 Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 (McDonald’s)
(Ward 2)
Recommendation:

Reconsider Adoption of Resolution No. 2026-069 for the Mayor and City Council of the City of San Bernardino, California, approving Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and Transit-Overlay District (TOD) zone presented on June 17, 2026 (Item #3).

City Manager's Comments
Reconsideration of an item allows the Mayor and City Council to revisit a prior vote and determine whether the matter should be brought back for further consideration if one member of the Council who voted in the majority brings the motion in a timely basis prior to the next City Council meeting. Council Member Flores has requested reconsideration of agenda Item No. 3 from the June 17, 2026, Mayor and City Council meeting. The City Manager and Planner will be available for questions related to the reconsideration. If voted to reconsider the item will be brought back for a full discussion at an August public hearing.

Executive Summary
Reconsideration of Item #3 pertains to the development of a McDonald’s drive-thru restaurant in a transit-overlay district, which went before Council on June 17, 2026. At Packet Page. 3658
the meeting, the Council voted to deny the developer’s appeal, ultimately preventing the McDonald’s drive-thru restaurant from being developed in this district. Council Member Flores would like to have this denial reconsidered. If the Council approves reconsideration. A new public hearing on this item will be brought back to the Mayor and City Council at a meeting in August.

Background
The City Council addressed one motion on this item at its City Council meeting on June 17, 2026, as described below:

1. Council Member Treasure Ortiz moved the motion [Adopt Resolution No. 2026-068 of the Mayor and City Council of the City of San Bernardino, California, denying Appeal 26-09, thereby upholding the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and not allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and Transit-Overlay District (TOD) zone.

Kim Knaus seconded the motion.
• Voting:

Yes – 4 Votes (Ibarra, Knaus, Flores, Ortiz)
No – 3 Votes (Sanchez, Figueroa, Shorett)
Discussion
Reconsideration of an item allows the Mayor and City Council to revisit a prior vote and determine whether the matter should be brought back for further consideration if one member of the Council who voted in the majority brings the motion in a timely basis prior to the next City Council meeting. Council Member Flores has requested reconsideration of agenda Item No. 3 from the June 17, 2026, Mayor and City Council meeting.

Council Member Flores has stated that his request for reconsideration is based on additional facts and information received after the June 17, 2026, meeting. According to Council Member Flores, he later learned that the City had provided notice to property owners and tenants within a 1,000-foot radius of the proposed project site, totaling more than 600 occupants and 300 property owners, while State law requires notice within 500 feet. He further stated that the proposed development would comply with applicable Development Code standards, including parking, landscaping, building setbacks, and height; improve the appearance of the currently underutilized property through new commercial development and related site improvements; and include onPacket Page. 3659 site and off-site improvements funded by McDonald’s that would further improve the immediate area.

Strategic Targets and Goals
This reconsideration of this item aligns with Strategic Target #2 – Focused, Aligned Leadership and Unified Community.

Fiscal Impact
There is no fiscal impact associated with this item.

Conclusion
Reconsider Adoption of Resolution No. 2026-069 for the Mayor and City Council of the City of San Bernardino, California, approving Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and Transit-Overlay District (TOD) zone presented on June 17, 2026 (Item #3).

Attachments
Attachment 1 June 17, 2026, Staff Report Item #3 Appeal 26-09 Subdivision 26-03 Tentative Parcel Map No. 21096 and
Conditional Use Permit 25-02 (McDonald’s)
Attachment 2 Annotated Agenda 06-17-2026
Ward:

Ward 2
Synopsis of Previous Council Actions:

June 17, 2026 The Mayor and City Council adopted Resolution No. 2026-068 of the Mayor and City Council of the City of San Bernardino, California, denying Appeal 26-09, thereby upholding the Planning
Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and not allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square- foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN:
0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG- 1) and Transit-Overlay District (TOD) zone.

CC
Eric Levitt, City Manager
Packet Page. 3660

PUBLIC HEARING
City of San Bernardino
Request for Council Action
Date: June 17, 2026
To: Honorable Mayor and City Council Members
From: Gabriel Elliott, Director of Community Development & Housing Department: Community Development & Housing
Subject: Quasi-Judicial Hearing - Appeal 26-09 Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use
Permit 25-02 (McDonald’s) (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino take the following action:

1. Adopt Resolution No. 2026-068 of the Mayor and City Council of the City of San Bernardino, California, denying Appeal 26-09, thereby upholding the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and not allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and Transit-Overlay District (TOD) zone (Attachment 1).

2. Adopt Resolution No. 2026-069 of the Mayor and City Council of the City of San Bernardino, California, approving Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 Packet Page. 3661
W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and Transit-Overlay District (TOD) zone (Attachment 3).

City Manager's Comments
The applicant is appealing the Planning Commission’s denial. While understand the Planning Commission is focused on increasing housing via the TOD overlay zoning in this area, the City Council in its review of this decision should consider the arguments brought forward by the appellant.

Executive Summary
The applicant is appealing Planning Commission’s Approval of Resolution No. 2026-009 – PC (Appeal 26-11) that denied the request of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s). The denial was based on Planning Commission’s assertion that the property’s underlying Transit Oriented Development (TOD) overlay zoning is not consistent with the principle of reducing reliance on the automobile as intended for properties within the TOD overlay designation.

The proposed drive-thru restaurant is located on a site zoned CG 1 with a TOD overlay designation. Within this zoning framework, a drive-thru restaurant is permitted subject to the approval of a Conditional Use Permit (CUP). Staff had recommended approval of the project based on the finding in the TOD overlay ordinance encouraging economic development as the main driving for the TOD development.

The applicant believes the basis for the denial centered on the Commission’s position that a more suitable or higher-intensity mixed-use development should occupy the site. The appellants also believe that McDonald’s will generate economic benefits for the city by replacing the existing dilapidated structures with a new commercial development that provides employment opportunities and revenue.

The applicants also believe that with five (5) of the nine (9) Planning Commissioners present at the March 10, 2026 Planning Commission meeting, the project was not considered by the full Commission, which may have influenced the outcome.

Background
At the March 10, 2026, Planning Commission meeting, staff presented the project with a recommendation that the Planning Commission consider approval of Subdivision 2603 (Tentative Parcel Map No. 21096) and Conditional Use Permit 2502, which proposed to consolidate six (6) parcels into one (1) parcel to facilitate the development of a new McDonald’s drive-thru restaurant at 116 W. Baseline Street, in accordance with the requirements of Chapter 19.66 (Subdivision Maps) and Chapter 19.36 (Conditional Use Permits) of the City of San Bernardino Development Code. (Attachment 5).

Packet Page. 3662
After public comments, and during the deliberation process, the commissioners expressed concerns about the project, especially allowing the drive-through which they described as auto dependent. The following are the concerns and staff’s responses:

TABLE 1 - PLANNING COMMISSION CONCEARS AND STAFF RESPONSES Planning Commission Concerns Staff Responses

1. The proposed land use is
prohibited under the TOD zone;
The proposed use is not prohibited under the TOD overlay zone. The TOD overlay zoning allows economic consideration with a Conditional Use Permit application for projects in the district.

2. The proposed land use is not
consistent with the goals and
vision of the overlay zone;
The proposed land use is consistent with the goals and vision of the overlay zone because the proposed project meets the criteria that the development would stimulate economic benefits to the city.

3. The proposed land use does
not reduce dependency on
vehicles or promote walkability.

Although the proposed facility is a drive-through facility, the applicant has stated that the walk-in portion of the restaurant will be open 24/7.

4. The proposed land use does
not support the concept of
mixed-use development.

The proposed standalone fast-food restaurant is not designed with a mixed-use concept. The McDonalds Corporation does not develop housing. The project has addressed parking as it relates to location and orientation. At the same time, the proposed land use provides significant economic benefits for the area and city as a whole and the Transit-oriented Development District provides for avenues to allow for economic consideration, which in this instance is vitally important because of the current conditions of the site. The property has been abandoned for over five years and has been vandalized repeatedly. It is currently in a state of disrepair and in need of significant improvement. This use will provide a facelift needed for the property and area.

Pursuant to Section 19.52 Hearings and Appeals of the San Bernardino Municipal Code, the applicant filed an appeal on March 23, 2026, within the 15-day appeal period of the decision taken by the Planning Commission (Attachment G).

At the April 14, 2026, Planning Commission meeting, the Planning Commission voted to adopt Resolution No. 2026-009 – PC, ratifying the denial for Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 to not allow the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a drive-thru restaurant (McDonald’s) based on the Findings of Fact. The Motion to approve Staff’s Recommendation for denial passed by 6 – 3 vote (Attachment 6).

Discussion
Appeal Grounds
On March 23, 2026, an Application for Appeal 26-09 was filed. The applicant’s grounds for appeal are summarized as follows:

Packet Page. 3663

1. Five (5) of the nine (9) Planning Commissioners were present at the March 10, 2026 Planning Commission meeting. Although a quorum was established, the project was not considered by the full Commission, and this limited attendance may have influenced the 2–3 vote (Attachment 5) that resulted in denial of Staff’s recommendation for approval.

2. The basis for the denial centered on the Commission’s position that a more suitable or higher-intensity mixed-use development should occupy the site.

3. McDonald’s will generate economic benefits for the city by replacing the existing dilapidated structures with a new commercial development that provides employment opportunities and revenue.

Based on the information provided, the applicant is requesting that the Mayor and City Council uphold Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02, and allow the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN: 0146-223-22, 23, 24, 25 & 26) within the CG-1 and TOD zone.

Project Description/Analysis
Pursuant to the requirements of Chapter 19.66 (Subdivision Maps) and Chapter 19.36 (Conditional Use Permits) of the City of San Bernardino Development Code, the applicant – McDonald’s Corporation – is requesting approval to consolidate of six (6) parcels into one (1) parcel totaling approximately 0.74 acres; and to allow the development, establishment, and operation of a drive-thru restaurant (McDonald’s) on said parcel.

The project site is approximately 0.74 acres in size and located at 116 W. Baseline Street on the northwest corner of W. Baseline Street and N. Sierra Way (APN: 0146-223-22, 23, 24, 25, & 26), within the CG-1 and the TOD zone. The site was formerly occupied by Dollar Tree and Checks Cashed, has remained vacant since 2019 and has been unused for nearly six years.

Table 2 below provides a summary of the surrounding land use characteristics of the subject site and surrounding properties.

TABLE 2: SITE AND SURROUNDING LAND USES

LOCATION LAND USE ZONE GENERAL PLAN

DESIGNATION
Site Property
Commercial General (CG-1)
and Transit Overlay District
(TOD)
Commercial
North
Multi-Family
Residential
Complex
Residential Medium (RM) and
Transit Overlay District (TOD) Residential
Packet Page. 3664
South Discount Tire
Center
Commercial General (CG-1)
and Transit Overlay District
(TOD)
Commercial
East Liquor Store Commercial General (CG-1) Commercial
West Market
Commercial General (CG-1)
and Transit Overlay District
(TOD)
Commercial
The proposed drive-thru restaurant is located on a site zone CG1 with a TOD overlay designation. Within this zoning framework, a drive-thru restaurant is permitted subject to the approval of a CUP. The project site consists of six (6) parcels and contains two (2) existing buildings that have been vacant since 2019. These structures will be demolished to accommodate the proposed development. The applicant has designed the project to comply with the applicable Development Standards of the City of San Bernardino for both the CG1 zone and the TOD overlay.

The CG-1 zone is intended to support the continued use, enhancement, and development of retail, personal service, entertainment, office, and related commercial uses along major transportation corridors and key intersections to serve community needs.

While the TOD zone is intended to promote transit-oriented development that encourages the use of transit facilities, reduces reliance on automobiles, improves air quality, and fosters high quality, interactive neighborhoods, there are provisions that would allow the proposed use through a Conditional Use Permit.

When proposed uses are prohibited under the TOD overlay zone, a Conditional Use Permit could be granted if specific findings can be made—such as demonstrating economic benefit, compatibility with surrounding development, and compliance with TOD overlay development standards.

Economic Benefits
The proposed drive-thru restaurant for McDonald’s is projected to generate approximately $4.5 - $5 million in annual sales. In addition, it will create dozens of local jobs, during construction and for employees working at the restaurant. There is a direct contribution to the city’s economic growth and workforce development. Nationwide, approximately 13,800 McDonald’s restaurants serve a population of about 333 million residents, equivalent to roughly one (1) McDonald’s per 24,000 residents. Within the City of San Bernardino, eight (8) existing McDonald’s locations currently serve approximately 222,000 residents, or one (1) location per 27,750 residents. Approval of the proposed McDonald’s restaurant would bring the City’s ratio closer to the national average which is one (1) location per 24,666 residents, aligning local service availability with broader market demand.

The purpose of the Transit-Oriented Development overlay zone is to encourage mixed-use development that integrates residential and commercial uses to support transit ridership and reduce reliance on the automobile. However, the limited size of this site at Packet Page. 3665
approximately 0.74 acres, significantly constrains the range of feasible mixed-use development types that the transit-oriented development zone envisions.

Despite these limitations, the proposed project represents an opportunity to catalyze reinvestment in this corridor. By activating a long-underutilized parcel, the development could help stimulate economic activity and contribute to strengthening the identity and visibility of the surrounding area. According to permit history, the subject site has remained vacant for nearly a decade. As such the proposed development would revitalize the site, enhance the visual character of the area, provide needed street improvements, and draw positive attention to the area.

The property owner has struggled to maintain the existing buildings on the project site, which are frequently vandalized by vagrants and have resulted in repeated city violations.

This development will eliminate those ongoing issues while providing meaningful economic benefits to all parties.

Based on the submitted plans, the proposed subdivision, demolition, and development for the drive-thru restaurant for McDonald’s complies with the applicable Development Standards of the City of San Bernardino Development Code for the CG-1 zone and the TOD overlay zoning. Given this compliance and the project’s demonstrated potential to stimulate economic activity, the proposed development satisfies the requirements of the Transit Overlay District and aligns with its intent to promote investment and activity within transit served areas.

Architecture
The proposed development will showcase contemporary architectural elements and highquality materials, incorporating a monument sign, a porte-cochere, and varied rooflines to create a visually striking destination that serves as a prominent focal point for the surrounding area. The design meets the standards outlined in the City’s Development Code and follows the guidelines set forth in Chapter 19.06 Commercial Zones and Chapter 19.19 Transit Overlay District.

Access/Site Design
The project design aligns with the General Plan’s land-use policies and complies with the standards of the Transit Overlay District. The purpose of the Transit Overlay District is to encourage transit use and foster high-quality, interactive neighborhoods. To achieve this, the district establishes specific development standards—such as Build to-Line setbacks—that require buildings to be positioned within designated setback areas.

Packet Page. 3666
To meet that requirement, the applicant team proposed a monument sign and a portecochere to extend the building feature to the required setbacks. The proposed development will incorporate a variety of materials, architectural elements, and landscaping features to enhance the articulation of the building and overall project site.

The landscape plan includes a diverse selection of trees and shrubs designed to elevate visual appeal and complement the surrounding environment.

Packet Page. 3667
The proposed site will utilize and expand two (2) existing driveways located on W.

Baseline Street (major arterial) and N. Sierra Way (secondary arterial). The internal circulation is designed to adequately accommodate on-site parking, the drive-thru circulation and vehicle stacking.

The team also investigated improving the pedestrian path of travel to ensure that their safety is accounted for. The project abuts residential land uses along the northern portion of the parcel, and the order/menu board is the closest operational feature to these homes.

To ensure that noise generated by the menu board does not result in adverse impacts, a Noise Study was prepared which concluded that noise levels from the menu board are approximately 26 dB at the property line and approximately 23 dB at the nearest residence—well below the applicable exterior noise threshold of 65 dBA.

Additionally, the site design provides enhanced landscaping coverage of up to 21 percent.

The landscape palette includes a mix of 24- to 48-inch box trees, 5- to 15-gallon shrubs, and groundcovers, incorporating approximately 27 new trees to strengthen the project’s street presence and improve overall visual appeal along the frontage. Applicable building codes, zoning code, and fire codes and standards will be met for a safe, attractive, and well-designed project.

Parking
The site will provide twenty-five (25) standards parking stalls, consisting of six (6) McDonalds drive-through stalls, three (3) EV charging stalls, and one (1) van accessible stall. The site will comply with the standards set forth on the TOD, which requires 1 space per 300 square feet, which equates to 13 required parking stalls.

Traffic
The City’s Traffic Engineering Division has reviewed the proposed Traffic Scoping Form and during that assessment it was indicated that a Traffic Impact Analysis (TIA) was required. Based on the size of the project and number of trips generated, the Traffic Engineer has determined that the proposed project will not have a significant impact on the surrounding roadways or intersections.

California Environmental Quality Act
In accordance with Section 15060 (Preliminary Review) of the California Environmental Quality Act (CEQA), the Planning Division conducted an environmental evaluation in connection with proposed Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 (Attachment 5) and concluded that the proposed project is exempt under the CEQA Guidelines Section 15332 (In-Fill Development Projects).
•Pursuant to §15332 (In-Fill Development Projects), Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 is exempt from CEQA because the proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses.

Packet Page. 3668
Strategic Targets and Goals
Appeal 26-09 for Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 aligns with Key Target 4. Economic Growth and Development. The proposed development will create an economic benefit to the surrounding businesses by developing an underutilized parcel along a major commercial corridor that has been designed to achieve visual interest and a clean landscaping that will result in an attractive project that compliments the surrounding commercial developments.

Fiscal Impact
There is no General Fund impact associated with Appeal 24-09. Approval of the project could generate additional sales tax revenue and economic activity for the City.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino take the following action:

1. Adopt Resolution No. 2026-068 of the Mayor and City Council of the City of San Bernardino, California, denying Appeal 26-09, thereby upholding the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and not allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN:
0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and TransitOverlay District (TOD) zone (Attachment 1).

2. Adopt Resolution No. 2026-069 of the Mayor and City Council of the City of San Bernardino, California, approving Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN:
0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and TransitOverlay District (TOD) zone (Attachment 3).

Attachments
Attachment 1 Resolution No. 2026-068 (Denial of Appeal) Attachment 2 Resolution No. 2026-068 Exhibit A Plans
Attachment 3 Resolution No. 2026-069 (Approval of Appeal) Attachment 4 Resolution No. 2026-069, Exhibit A Plans
Attachment 5 Resolution No. 2026-009 – PC (Original Approval) Attachment 6 Resolution No. 2026-009 – PC (Original Denial, Ratified) Attachment 7 Appeal Application
Attachment 8 Exhibit B – Environmental Determination – CEQA Exemption Packet Page. 3669
Attachment 9 Resolution No. 2018-088 - Quasi Judicial Hearing Attachment 10 PowerPoint Presentation
Attachment 11 Newspaper Publication
Attachment 12 Chapter 19.52 (Hearings and Appeals)
Ward:

WARD 2
Synopsis of Previous Council Actions:

None
CC Eric Levitt, City Manager

Packet Page. 3670

CITY OF SAN BERNARDINO

ANNOTATED AGENDA

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO,

MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR

HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO

ACTING AS THE HOUSING AUTHORITY AND, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY
WEDNESDAY, JUNE 17, 2026
3:30 PM - CLOSED SESSION 5:00 PM OPEN SESSION
FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Helen Tran Dr. Treasure Ortiz
MAYOR COUNCIL MEMBER, WARD 7
Eric Levitt

CITY MANAGER
Sonia Carvalho

CITY ATTORNEY
Telicia Lopez

CITY CLERK
Theodore Sanchez
COUNCIL MEMBER, WARD 1
Sandra Ibarra
COUNCIL MEMBER, WARD 2
Juan Figueroa
Council Member, WARD 3
Fred Shorett
COUNCIL MEMBER, WARD 4
Kim Knaus
Mayor Pro-Tem, WARD 5
Mario Flores
COUNCIL MEMBER, WARD 6
Packet Page. 3671
City of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org
Annotated Agenda

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL

OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND

CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY

COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING

AUTHORITY
WEDNESDAY, JUNE 17, 2026
3:30 PM
The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 3:31 PM by Mayor Helen Tran on Wednesday, June 17, 2026, at Feldheym Central Library, San Bernardino, CA.

CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Late 3:32 P.M.

Juan Figueroa Council Member, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Kim Knaus Mayor Pro Tem, Ward 5 Late 3:48 P.M.

Mario Flores Council Member, Ward 6 Present
Dr. Treasure Ortiz Council Member, Ward 7 Present
Helen Tran Mayor Present
Eric Levitt City Manager Present
Albert Maldonado Deputy City Attorney Present
Telicia Lopez City Clerk Present
Vanessa Alvarado Deputy City Clerk Present
Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Kim Knaus
Mario Flores
Dr. Treasure Ortiz
Packet Page. 3672
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 2 3:30 P.M.

CLOSED SESSION PUBLIC COMMENT
There were no public comments or requests to speak for Closed Session.

Deputy City Attorney Albert Maldonado reported that Item C - Anticipated LitigationSignificant Exposure to Litigation on the Closed Session agenda; He stated that the City had received a settlement demand letter from OpenGov regarding an ongoing dispute with the City and that the matter would be discussed in Closed Session. He further noted that a copy of the letter was available for public review.

CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2) and (e)(1): 1 Item
B. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2) and (e)(3): 1 Item
C. CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation – Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2) and (e)(3):
i.) Notice of Claim, Mandeville Modular, Inc., dated March 17, 2026, Claim No. GHC0095108
5:00 PM
The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5:07 PM by Mayor Helen Tran on Wednesday, June 17, 2026, at Feldheym Central Library, San Bernardino, CA.

Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Council Member, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Kim Knaus Mayor Pro-Tem, Ward 5 Present
Mario Flores Council Member, Ward 6 Present
Dr. Treasure Ortiz Council Member, Ward 7 Present
Helen Tran Mayor Present
Eric Levitt City Manager Present
Albert Maldonado Deputy City Attorney Present
Telicia Lopez City Clerk Present
Vanessa Alvarado Deputy City Clerk Present
Packet Page. 3673
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 3

INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend Brian S. Symonds from First Presbyterian Church led the invocation, and Councilmember Theodore Sanchez led the Pledge of Allegiance to the Flag.

CLOSED SESSION REPORT
Deputy City Attorney Albert Maldonado reported that Item B on the Closed Session agenda concerned anticipated litigation involving significant exposure to litigation. He stated that, following a recent meeting of the City’s Charter Review Committee, he had prepared a memorandum providing legal opinions on six proposed Charter amendments, which had been prepared under the attorney-client privilege. He further reported that the City Council discussed whether to waive the privilege and unanimously voted to waive the privilege for all portions of the memorandum except one section. He noted that the portions of the memorandum for which privilege had been waived, including the sections pertaining to three of the six proposed amendments that were the focus of the Charter Review Committee’s discussion, would be made available for public review.

PRESENTATIONS

1. Proclamation for Juneteenth Independence Day in the City of San Bernardino - June 19, 2026 (All Wards)
The Mayor and City Council presented the recognition to Ernie Burries with Inspired Fervor Inc., & Omega Psi Phi & Willie Williams with 100 Black Men.

There was a consensus among the Mayor and City Council Members to reorder the agenda to conduct business items prior to the public hearing.

CONSENT CALENDAR
Items on the Consent Calendar are Considered Routine and are Voted on in a Single Motion Unless the Mayor and City Council or a Staff Member has Pulled the Item for More Discussion.

At this time, staff requested to amend the agenda and move Item No. 15 Community Facilities District No. 2022-2 (Palm) 2026 Special Tax Bonds (Ward 4) from consent calendar to discussion. Mayor Tran requested a motion.

RESULT: MOVED ITEM NO.15 COMMUNITY FACILITIES DISTRICT NO. 2022-2 (PALM) 2026 SPECIAL TAX BONDS (WARD 4) FROM
CONSENT CALENDAR TO DISCUSSION [7-0]
MOVER: Juan Figueroa, Council Member, Ward 3
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

PUBLIC COMMENTS FOR ITEMS ON THE AGENDA
At this time, public comments for Consent Calendar were heard.

Items on the Consent Calendar are Considered Routine and are Voted on in a Single Motion Unless the Mayor and City Council or a Staff Member has Pulled the Item for More Discussion.

Packet Page. 3674
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Mayor and City Council of the City of San Bernardino Page 4 City Manager Levitt requested that Item No. 9, Contract Amendment and Project Status Update for the Accela Land Management Services Project in the amount of $338,333.33 (All Wards), be pulled from the agenda.

Council Member Juan Figueroa announced that he would recuse himself from consideration of Item No. 16 due to a conflict of interest, as the agreement involved one of his employers. Mayor Tran disclosed for the record that, pursuant to the Levine Act, she had received campaign contributions related to Item No. 29.

RESULT: APPROVED THE CONSENT CALENDAR AND ITEM NO. 8,13 AND 21 WERE PULLED FOR FURTHER DISCUSSION, ITEM NO. 9 WAS
REMOVED FROM THE CONSENT CALENDAR, AND ITEM NO. 15

WAS MOVED FROM THE CONSENT CALENDAR TO
DISCUSSION.

MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

7. Notice and Call of the General Municipal Election Run-Off Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, take the following actions to conduct the General Municipal Run-Off Election on Tuesday, November 3, 2026:

1. Adopt Resolution No. 2026-074 calling for the holding of a General Municipal Run-Off Election to be held on Tuesday, November 3, 2026, for the election of certain officers as required by the provisions of the San Bernardino City Charter;

2. Adopt Resolution No.2026-075 requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Run-Off Election to be held on Tuesday, November 3, 2026, with the Statewide General Election to be held on the same date pursuant to section 10403 of the Elections Code;

3. Adopt Resolution No. 2026-076 adopting regulations for Candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 3, 2026.

RESULT: ADOPTED RESOLUTIONS NO. 2026-074, 2026-075, AND 2026-076 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None
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Mayor and City Council of the City of San Bernardino Page 5

8. Adoption of Ordinance No. MC-1661 Banning Short-Term Rentals (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Ordinance No. MC-1661 amending Section 19.02.050 (Basic Provisions – Definitions) and Chapter 19.04 (Residential Zones) of the City of San Bernardino Development Code banning short-term and vacation rentals in the City of San Bernardino.

At this time, public comments for Item No. 8 were heard.

RESULT: APPROVED MOTION TO DENY ORDINANCE NO. MC-1661,
AMENDING SECTION 19.02.050 (BASIC PROVISIONS –
DEFINITIONS) AND CHAPTER 19.04 (RESIDENTIAL ZONES) OF

THE CITY OF SAN BERNARDINO DEVELOPMENT CODE TO

PROHIBIT SHORT-TERM AND VACATION RENTALS WITHIN THE
CITY OF SAN BERNARDINO. [4-3]
MOVER: Sandra Ibarra, Council Member, Ward 4
SECONDER: Kim Knaus, Mayor Pro Tem, Ward 5
AYES: Sanchez, Ibarra, Knaus, Flores
NOES: Juan Figueroa, Fred Shorett, Treasure Ortiz
Following the vote, a separate motion was made and seconded to direct staff to come back with the regulating apparatus at the first regular City Council meeting in September.

RESULT: DIRECTED STAFF TO COME BACK WITH THE REGULATING

APPARATUS AT THE FIRST REGULAR CITY COUNCIL MEETING
IN SEPTEMBER [6-1]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Knaus, Flores, Ortiz
NOES: Fred Shorett

9. Contract Amendment and Project Status Update for the Accela Land Management Services Project in the Amount of $338,333.33 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Approve the following services for the Land Management Project:
a. A Managed Services agreement for Tier 2/3 Accela support for a period of 18 months in an amount not to exceed $180,000; and b. An Accela OpenCounter subscription for a period of 18 months in an amount not to exceed $158,333.33; for a combined not-to-exceed amount of $338,333.33 Approval is subject to confirmation of the correct contracting party for Managed Services, since the attached scope references TruePoint Managed Services and not simply an Packet Page. 3676
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Mayor and City Council of the City of San Bernardino Page 6 amendment to the original Gray Quarter implementation agreement; and

2. Authorize the City Manager, or designee, to sign the agreements, make ministerial revisions and any subsequent amendments to the scope of work without increasing the contract award amount, subject to the review and approval by the City Attorney as to form.

RESULT: NO ACTION TAKEN; REMOVED FROM CONSIDERATION BY
STAFF.

10. Approve Disposition and Development Agreement (DDA) with Montebello Housing Development Corporation (MHDC) for the Development of Two Affordable Housing units at 1715 N. Arrowhead Avenue (Ward 2) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution no. 2026-077 approving the Disposition and Development Agreement (DDA) between the City of San Bernardino and Montebello Housing Development Corporation (MHDC), a nonprofit affordable housing developer, for the development of approximately 0.15 acres of city-owned surplus land, identified as site 6 for affordable housing; and

2. Authorize the City Manager or designee to execute the DDA, along with any subsequent amendments, extensions, and other necessary documents to complete the transaction.

RESULT: ADOPTED RESOLUTION NO. 2026-077 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

11. Irrevocable Agreement to Annex No. 2026-389 to Provide City Sewer Services (Ward 6)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-078, approving the application to the Local Agency Formation Commission to provide City sewer services to a property located at 3507 Duffy Street, San Bernardino, California, within the unincorporated community of San Bernardino County; and authorizing the City Manager to execute an Irrevocable Agreement to Annex.

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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 7 RESULT: ADOPTED RESOLUTION NO. 2026-078 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

12. Investment Portfolio Report for March 2026 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for March 2026.

13. Approval of Amendment No. 2 to the Professional Services Agreement with Hinderliter, De Llamas & Associates for Sales and Use Tax Audit and Recovery Services; Authorization of Fiscal Year 2025/26 Budget Amendment; and Related Fiscal Actions (All Wards)
Recommendation:

1. Adopt Resolution No. 2026-079 approving Amendment No. 2 to the Professional Services Agreement (“PSA”) with Hinderliter, De Llamas & Associates (“HdL”) for sales and use tax audit and recovery services, clarifying the compensation structure to distinguish fixed base service fees subject to the not-to-exceed (“NTE”) limitation from contingency-based audit recovery fees and related budget amendments; and

2. Authorize the City Manager to execute Amendment No. 2 and any related documents necessary to effectuate its terms.

RESULT: ADOPTED RESOLUTION NO. 2026-079 AND APPROVED STAFF’S RECOMMENDATION [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None
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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 8

14. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for March 2026 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the commercial and payroll register and purchasing card transactions for March 2026.

15. Community Facilities District No. 2022-2 (Palm) 2026 Special Tax Bonds (Ward 4)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-080,

1. Authorizing the issuance of, not to exceed $3,200,000 aggregate principal amount of Community Facilities District No. 2022-2 (Palm) of the City of San Bernardino 2026 Special Tax Bonds; and

2. Approving a form of Preliminary Official Statement, a form of the Fiscal Agent Agreement, a form of Bond Purchase Agreement, and a form of Continuing Disclosure Agreement, which is attached to the Preliminary Official Statement as Appendix E; and

3. Making certain determinations relating thereto; and

4. Authorizing certain other actions in connection there with.

RESULT: NO ACTION TAKEN; ITEM WAS MOVED TO DISCUSSION

16. Agreement with Loma Linda University Occupational Medicine Center for Pre-Employment Medical Screening Services (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a professional services agreement with Loma Linda University Occupational Medicine Center (LLU) for Pre-Employment Medical Screening Services.

RESULT: APPROVED STAFF’S RECOMMENDATION [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Shorett, Knaus, Flores, Ortiz
RESCUSED: Juan Figueroa
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Mayor and City Council of the City of San Bernardino Page 9

17.Approving Job Classifications and Amending the City-wide Salary Schedule (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2026-081:

1. Establishing the Housing Case Manager job classification; and

2. Establishing the Housing Navigator job classification; and

3. Establishing the Crime Analyst Supervisor job classification; and

4. Establishing the Code Enforcement Supervisor job classification; and

5. Authorizing the City Manager or their designee to add three (3) grant funded FTE to the Community Development & Housing Department for Fiscal Year 2026/27; and

6. Amending the City-Wide Salary Schedule for full-time, part-time, temporary, and seasonal positions.

RESULT: ADOPTED RESOLUTION NO. 2026-081 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

18. Side Letter Agreement with SBPOA Regarding Assistant Watch Commander Pay (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-082, approving a Side Letter Agreement to the 2020-2025 Memorandum of Understanding (MOU) between the City of San Bernardino and the San Bernardino Police Officers Association (SBPOA), adding Article III - Compensation, Section 10: Assistant Watch Commander Pay.

RESULT: ADOPTED RESOLUTION NO. 2026-082 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

19. Approve the Results of RFP F-26-1048 for Citywide Wide Area Network (WAN) and Managed Fiber Services and Authorize an Amendment and Service Order with Spectrum for a 60-month term not to exceed $275,000 annually (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,
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Mayor and City Council of the City of San Bernardino Page 10

1. Approve the Results of RFP F-26-1048 and authorize the City Manager to execute amendment No. 1 to the service agreement authorized by Resolution No. 2022-44; and

2. Execute an associated 60-month service order with Charter Communications Operating, LLC (Spectrum Business) to expand network services for City departments and establish room for bandwidth expansion in an annual amount not to exceed $275,000.

20. Approve a Professional Services Agreement with Data Ticket, Inc. for Parking Citation Processing Services for a Term Beginning July 1, 2026, through June 30, 2030 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-083 authorizing the City Manager to execute a Professional Services Agreement with Data Ticket, Inc. for parking citation processing services beginning July 1, 2026, through June 30, 2030.

RESULT: ADOPTED RESOLUTION NO. 2026-083 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

21. First Amendment to the Inland Center Mall Substation Lease Agreement (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the First Amendment to the Inland Center Mall Substation Lease Agreement extending the lease to January 2032 under the same terms and conditions.

RESULT: APPROVED STAFF’S RECOMMENDATION [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Kim Knaus, Mayor Pro Tem, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None
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Mayor and City Council of the City of San Bernardino Page 11

22. Accepting the Baseline Street Safe Streets and Roads for All (SS4A) Safety Study Report (Wards 1,2, 6)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-084 of the Mayor and City Council of the City of San Bernardino, California, accepting the Baseline Street Safe Streets and Roads for All (SS4A) Safety Study Report and authorizing staff to utilize the study findings and recommendations in support of future transportation safety improvement projects and grant funding applications.

RESULT: ADOPTED RESOLUTION NO. 2026-084 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

23. Award Design Services Agreement for the California Theatre Parking Structure (3-Level) Rehabilitation Project to IDS Group, Inc. in the amount of $114,980 and a Contingency of $10,020 for a Total Amount of $125,000 (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California;

1. Approve the award of a Design Services Agreement with IDS Group, Inc. in the amount of $114,980 for the California Theatre Parking Structure (3-Level) Rehabilitation Project; and

2. Authorize a contingency amount of $10,020, bringing the total project budget to $125,000; and

3. Authorize the City Manager or designee to execute all documents with IDS Group, Inc.; and

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

RESULT: APPROVED STAFF’S RECOMMENDATION [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None
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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 12

24. Award of Construction Agreement to Leonida Builders, Inc. for Storm Drain Improvements at W Hill Drive in the amount of $495,350.00 and Contingency of $74,000.00 for a Total Amount of $569,350.00 (Ward 4) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California to:

1. Approve the award of a Construction Agreement with Leonida Builders, Inc., in the amount of $495,350.00 for the Storm Drain Improvements at W Hill Drive (Project); and

2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $74,000.00 for the Project, bringing the total Project budget to $569,350.00; and

3. Authorize the City Manager or designee to execute all documents with Leonida Builders, Inc.; and

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.

25. Award of Construction Agreement to Matich Corporation, for the Pavement Rehabilitation at Six Major Locations in the amount of $9,121,210.00 (Project No. 13682) (Wards 1,2,3,5,6,7)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino California;

1. Approve the award of the Construction Agreement with Matich Corporation, in the amount of $9,121,210.00 for the Pavement Rehabilitation at Major Arterial Entrances (Project); and

2. Authorize the Project construction, construction contingencies, construction management, staff administrative costs, and independent soil and pavement testing, in the total amount of $1,378,790 for construction of the Project; and

3. Adopt Resolution No. 2026-085 authorizing the Director of Finance and Management Services to amend the FY 2025/26 Capital Improvement Plan (CIP) budget by appropriating an additional $2,529,665.28 in SB 1 (RMRA Gas Tax) funds and $500,000.00 in Gas Tax funds from ADA ramp improvements and amend the FY 2025/26 revenue and expenditure budget by appropriating $117,583.82 from the In-Lieu Fee Account for the Project; and Packet Page. 3683
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 13

4. Authorize the City Manager or designee to execute all documents with Matich Corporation; and

5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.

RESULT: APPROVED STAFF’S RECOMMENDATION AND ADOPTED
RESOLUTION NO. 2026-085 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

26. Award of Professional Services Agreement to EnviroCare Consulting, Inc. for Woolworth Building Phased Environmental Services in a Not-toExceed Amount of $42,749, and Award of Construction Agreement to Resource Environmental, Inc. for Woolworth Building Fire Damage Debris Removal in the Amount of $272,000 and Contingency of $150,000 for a Total Amount of $464,749 (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California;

1. Approve the award of a Professional Services Agreement and authorize the City Manager or designee to execute an agreement with EnviroCare Consulting, Inc. in a not-to-exceed amount of $42,749 for phased environmental assessment, monitoring, and clearance services for the Woolworth Building; and

2. Approve the award of a Construction Agreement and authorize the City Manager or designee to execute an agreement with Resource Environmental, Inc. in the amount of $272,000 for Woolworth Building fire damage debris removal (interior demolition/cleaning); and

3. Authorize construction contingency in an amount of $150,000 for unforeseen conditions related to the Woolworth Building fire damage debris removal project, bringing the total debris removal amount to
$422,000; and

4. Adopt Resolution No. 2026-086 authorizing the Director of Finance and Management Services to amend the FY 2025/26 budget to establish the Woolworth Building fire damage
cleanup and environmental services project and appropriate $464,749 from Measure S funds for the project, as the project is not currently included in the Capital Improvement Program (CIP).

Packet Page. 3684
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 14 RESULT: APPROVED STAFF’S RECOMMENDATION AND ADOPTED
RESOLUTION NO. 2026-086 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

27. Request to Increase Payment Authorization for the Enterprise Fleet Master Equity Lease Agreement for Fiscal Year 2025-2026 and Establish Future Fiscal Years Payment Authorization Contingency (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-087,

1. Authorizing the Director of Finance and Management Services to approve an increase to the Fiscal Year 2025-2026 payment authorization for the Enterprise Fleet Master Equity Lease Agreement in the amount of
$464,389.21, increasing the total authorized amount to $2,393,517.73, for delayed down payment obligations and ongoing lease payments; and

2. Beginning in FY 2026-27, authorize a contingency of up to 5% within the Council-approved payment authorization for Enterprise Leaserelated charges, subject to available budget, purchasing requirements, City Manager and Finance review.

RESULT: ADOPTED RESOLUTION NO. 2026-087 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

28. Resolution Approving of Cooperative Agreement No. 25-1003340 between the City of San Bernardino and the San Bernardino County Transportation Authority (SBCTA) for the Project Report and Environmental Document, Plans, Specifications and Estimates (PS&E), and Right-of-Way (ROW) Acquisition, and SBCTA Project Management for the Del Rosa Avenue / State Route 210 Interchange Improvements Project (Wards 2,7) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2026-088;

1. Approving Cooperative Agreement No. 25-1003340 between the City of San Bernardino and the San Bernardino County Transportation Packet Page. 3685
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 15 Authority (SBCTA) for the Project Report and Environmental Document, Plans, Specifications and Estimates (PS&E), and Rightof-Way (ROW) Acquisition, and SBCTA Project Management for the Del Rosa Avenue / SR-210 interchange; and

2. Authorizing the Director of Finance and Management Services to record a budget adjustment in Measure I Fund 129 in the amount of $1,277,600 for FY 27/28 for Project Report and Environmental Document, Plans, Specifications and Estimates (PS&E), and Rightof-Way (ROW) Acquisition, and SBCTA Project Management; and

3. Authorizing the City Manager to execute the Cooperative Agreement and any necessary administrative documents to implement the project in accordance with the terms of the agreement.

RESULT: ADOPTED RESOLUTION NO. 2026-088 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

29. Resolution Declaring Intent to Conduct a Public Hearing on August 19, 2026, to Consider Adjusting the Maximum Permitted Service Rates for Solid Waste, Recycling, Organic Waste Collection, Processing, and Disposal Services (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-089, declaring its intention to conduct a public hearing on August 19, 2026, to consider adjusting the maximum permitted service rates for solid waste, recycling, organic waste collection, processing, and disposal services.

RESULT: ADOPTED RESOLUTION NO. 2026-089 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

30. Resolutions Adopting List of Projects under SB1 2026/2027 Road Maintenance Program, Recording Supplemental Appropriations in the amount of $6,260,418.00 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt the following resolutions:

1. Resolution No. 2026-090 approving the Road Maintenance Packet Page. 3686
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 16 and Rehabilitation proposed project list for submittal to the California Transportation Commission and adopting a list of projects for Fiscal Year 2026/27 to be funded by Senate Bill 1: Road Repair and Accountability Act of 2017; and

2. Resolution No. 2026-091 authorizing the Director of Finance and Management Services to amend the FY 2026/27 Capital Improvement Plan Revenue budget to allocate $6,260,418 in SB1 funding to the Pavement Rehabilitation for 36 Centerline Miles in the City of San Bernardino – Phase I (Project No. 13685) project.

RESULT: ADOPTED RESOLUTIONS NO. 2026-090 AND 2026-091 [7-0] MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

31. Revised Five-Year Capital Improvement Plan FY 2025/26 to FY 2029/30 for Measure I Local Street Program Expenditures (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2026-092 approving the Revised Measure I FiveYear Capital Improvement Plan for Fiscal Year 2025/26 through Fiscal Year 2029/30 (MICIP) and Measure I Expenditure Strategy.

RESULT: ADOPTED RESOLUTION NO. 2026-092 [7-0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

PUBLIC HEARING

2. Adopt Fiscal Year 2026-27 Annual Action Plan for the Community Development Block Grant, HOME Investment Partnership and Emergency Solutions Grant Programs (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve and adopt the Fiscal Year 2026-2027 Annual Action Plan for the Community Development Block Grant, HOME Investment Partnership, and Emergency Solutions Grant Programs inclusive of all incorporated changes resulting from the public hearing process; and

2. Adopt Resolution No. 2026-067, authorizing the approval, acceptance, and allocation of the Fiscal Year 2026-2027 Annual Action Plan; and Packet Page. 3687
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Mayor and City Council of the City of San Bernardino Page 17

3. Authorize the Director of Finance and Management Services to adjust the Fiscal Year 2026-2027 Budgeted revenues and expenditures, as necessary, to align with the allocations identified in the Fiscal Year 2026-27 Annual Action Plan; and

4. Approve the draft Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) subrecipient agreements, to be utilized for the award and administration of funds to eligible subrecipients consistent with the approved Action Plan, as to form, with authorization for modifications to the form as deemed necessary, subject to review and approval by the City Manager, or the City Manager’s designee, and the City Attorney; and

5. Authorize the City Manager, or the City Manager’s designee, to take any further actions and execute any further agreement or documents as necessary to effectuate the submittal and implementation of the Fiscal Year 2026-2027 Annual Action Plan and certification to the U.S. Department of Housing and Urban Development, and execute all agreements and subrecipient agreements for the use of funds approved in the FY 2026-27 Annual Action Plan.

Mayor Tran opened the Public Hearing at 5:57 p.m.

Housing Division Manager, Christian Rodriguez, presented to the Mayor and City Council.

There was no public comment.

Mayor Tran closed the Public Hearing at 6:09 p.m.

RESULT: APPROVED STAFF’S RECOMMENDATION AND ADOPTED
RESOLUTION NO. 2026-067 [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

3. Quasi-Judicial Hearing - Appeal 26-09 Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 (McDonald’s) (Ward 2) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Adopt Resolution No. 2026-068 of the Mayor and City Council of the City of San Bernardino, California, denying Appeal 26-09, thereby upholding the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and not allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel Packet Page. 3688
Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 18 containing approximately 0.74 acres, located at 116 W. Baseline Street (APN:
0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and TransitOverlay District (TOD) zone (Attachment 1).

2. Adopt Resolution No. 2026-069 of the Mayor and City Council of the City of San Bernardino, California, approving Appeal 26-09, thereby overturning the Planning Commission’s denial of Subdivision 26-03 (Tentative Parcel Map No. 21096) and Conditional Use Permit 25-02 and allowing the request to consolidate six (6) parcels into one (1) parcel to facilitate the development, establishment, and operation of a 3,684 square-foot drive-thru restaurant (McDonald’s) on a parcel containing approximately 0.74 acres, located at 116 W. Baseline Street (APN:
0146-223-22, 23, 24, 25 & 26) within the Commercial General (CG-1) and TransitOverlay District (TOD) zone (Attachment 3).

Mayor Tran opened the Quasi-Judicial Public Hearing at 6:20 p.m.

City Clerk Lopez swore-in the speakers.

Assistant Planner Christian Calisaan gave a presentation to the Mayor and City Council.

In accordance with the requirements of a Quasi-Judicial hearing the appellant and staff were given 15 minutes to speak and a five-minute rebuttal.

There were fourteen (14) public comments.

The public hearing was closed at 8:03 p.m.

RESULT: ADOPTED RESOLUTION NO. 2026-068 [4-3]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Kim Knaus, Mayor Pro Tem, Ward 5
AYES: Ibarra, Knaus, Flores, Ortiz
NOES: Theodore Sanchez, Juan Figueroa, Fred Shorett

4. Commercial Cannabis Business Permit 26-001 - Request to Amend CBP 22-004 for PTRE Management, LLC located at 225 E. Airport Drive to provide a Change in Location and Transfer of Ownership (Ward 6)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the Commercial Cannabis Business Permit (CCB) 26-001, Change of Location and Transfer of Ownership from PTRE Management, LLC located at 225 E. Airport Drive to OG Ventures, LLC. located at 1602 W. Highland Ave.

Mayor Tran opened the Public Hearing at 8:05 p.m.

The meeting recessed at 8:05 p.m. and reconvened at 8:19 p.m.

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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 19 Economic Development Project Manager, Stephanie Castro gave a presentation to the Mayor and City Council.

There were six (6) public comments.

The public hearing was closed at 8:36 p.m.

RESULT: APPROVED STAFF’S RECOMMENDATION [4-3]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Figueroa, Shorett, Knaus,
NOES: Sandra Ibarra, Mario Flores, Treasure Ortiz
At this time, Mayor Tran asked for a motion to continue the meeting past 9:00 p.m., in accordance with Resolution No. 2024-029. Council Member Ortiz made the motion, and Council Member Flores seconded the motion.

RESULT: CONTINUED THE MEETING PAST 9:00 P.M., IN ACCORDANCE WITH RESOLUTION NO. 2024-029 [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Mario Flores, Council Member, Ward 6
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

5. TEFRA Hearing for the Benefit of SAC Health System, Inc. (Ward 3) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, following a public hearing under the requirements of the Federal Tax Equity and Fiscal Responsibility Act (TEFRA) and the Internal Revenue (IRS) Code of 1986, as amended (the “Code”), by Resolution:

1. Adopt Resolution No. 2026-070 of the Mayor and City Council of the City of San Bernardino, California, approving the issuance of the California Municipal Finance Authority Revenue Bonds in an aggregate principal amount not to exceed $95,000,000, for the purpose of financing a portion of the costs of the acquisition of a building located at 1003 E. Brier Drive in the City of San Bernardino, California.

Mayor Tran disclosed that she had received campaign contributions subject to the Levine Act and recused herself from Item No. 5. Mayor Tran left the dais prior to discussion and vote.

Council Member Juan Figueroa disclosed that, although SAC Health is an independent nonprofit organization, it is closely affiliated with Loma Linda University Health, his employer. Due to this conflict of interest, he recused himself from consideration of the item and left the dais prior to discussion and vote.

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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 20 Mayor Pro Tem Kim Knaus opened the Public Hearing at 9:26 p.m.

Director of Community Development and Housing, Gabriel Elliot gave a presentation to the Mayor and City Council.

There was one (1) public comments.

The public hearing was closed at 9:30 p.m.

RESULT: ADOPTED RESOLUTION NO. 2026-070 [6-0]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Shorett, Knaus, Flores, Ortiz
RECUSE: Juan Figueroa

6. City Manager’s Proposed Fiscal Year 2026/27 Operating Budget & FY 2027-2031 Capital Improvement Program (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino:

1. Conduct the Public Hearing on the Proposed Fiscal Year 2026/27 Operating Budget and 2027-2031 Capital Improvement Plan; and

2. Adopt Resolution No. 2026-071 approving the City of San Bernardino’s Fiscal Year 2026/27 Operating Budget and 2027-2031 Capital Improvement Program; and

3. Adopt Resolution No. 2026-072 establishing the City’s Appropriations Limit as required by Article XIIIB of the California State Constitution; and

4. Adopt Resolution No. 2026-073 approving the updated Investment Policy for FY 2026/27; and

5. Approve any modifications made during the Public Hearing to be incorporated into the City of San Bernardino’s Fiscal Year 2026/27 Operating Budget and 2027-2031 Capital Improvement Program and included as part of the adopted budgets.

Mayor Tran opened the Public Hearing at 9:32 p.m.

Council Member Treasure Ortiz made a motion to waive staff's presentation. The motion was seconded by Council Member Mario Flores.

There were three (3) public comments.

The public hearing was closed at 9:43 p.m.

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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 21 RESULT: APPROVED STAFF’S RECOMMENDATION AND ADOPTED
RESOLUTIONS NO. 2026-071, 2026-072, 2026-073 [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

DISCUSSION

15. Community Facilities District No. 2022-2 (Palm) 2026 Special Tax Bonds (Ward 4)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-080,

5. Authorizing the issuance of, not to exceed $3,200,000 aggregate principal amount of Community Facilities District No. 2022-2 (Palm) of the City of San Bernardino 2026 Special Tax Bonds; and

6. Approving a form of Preliminary Official Statement, a form of the Fiscal Agent Agreement, a form of Bond Purchase Agreement, and a form of Continuing Disclosure Agreement, which is attached to the Preliminary Official Statement as Appendix E; and

7. Making certain determinations relating thereto; and

8. Authorizing certain other actions in connection there with.

There was a consensus amongst the Council Members to waive presentation from staff.

There was a motion by Council Member Ortiz to adopt Resolution No. 2026-080 and seconded by Mayor Pro Tem Knaus.

RESULT: ADOPTED RESOLUTION NO. 2026-080 [7-0]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Kim Knaus, Mayor Pro Tem, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

32. Adopt Resolutions Implementing Brown Act Updates Related to Senate Bill 707
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Receive a presentation on Brown Act updates related to the teleconferencing and accessibility provisions under Senate Bill 707 (SB 707);
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Regular Meeting Annotated Agenda June 17, 2026
Mayor and City Council of the City of San Bernardino Page 22

2. Adopt Resolution No. 2026-093 Approving a Technology Disruption Policy; and

3. Adopt Resolution No. 2026-094 Determining “reasonable efforts” for outreach to encourage participation in City Council meetings.

There was a consensus amongst the Council Members to waive presentation from staff.

There was a motion by Council Member Ortiz to approve and seconded by Mayor Pro Tem Knaus.

RESULT: ADOPTED RESOLUTIONS NO. 2026-093 AND 2026-094 [7-0] MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Kim Knaus, Mayor Pro Tem, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time, the Mayor and City Council provided updates to the community.

ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, June 17, 2026 at 10:27 p.m.

The next joint special meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on July 15, 2026, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.

Telicia Lopez, CMC
City Clerk
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DISCUSSION
City of San Bernardino
Request for Council Action
Date: July 15, 2026
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
Department: Economic Development
Subject: Arden Guthrie – Presentations and Developer
Selection (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive a report, consider presentations from the development teams on their concept for the future development of the Arden Guthrie property, and provide staff direction regarding the development of the Arden Guthrie Property.

City Manager's Comments
Staff has reviewed the two presentations of the developers who responded to the RFP. We are bringing forward both Panorama Properties and Schneider Commercial Real Estate to present to City Council. The objective of this agenda item is determine whether the City Council provides direction to move forward with one of the developers in working on an ENA. Both come from a slightly different approach. The Panorama brought forward a more detailed site design. My recommendation is if Council provides direction to move forward in negotiating an ENA with either that we develop a more comprehensive plan through the ENA process.

Executive Summary
This item requests direction from the Mayor and City Council regarding the selection of a preferred development partner for the future redevelopment of the Arden Guthrie property. The proposed projects present a significant opportunity to transform a longvacant, City-owned site into a catalyst for economic development, private investment, job creation, and increased tax revenue. Bringing the finalist proposals forward for Council consideration promotes transparency in the selection process and provides an opportunity for the Mayor, City Council, and community to engage directly with the development teams and their respective visions for the site.

Background
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Commonly known as the Arden Guthrie property, this City-owned site consists of approximately 17 acres of vacant commercial land located adjacent to the I-210 Freeway. The property is bounded by Highland Avenue, 20th Street, Arden Avenue, and Guthrie Street, providing a highly visible location with regional freeway access.

The former Redevelopment Agency (RDA) acquired the property in late 2006 utilizing a Section 108 Loan through the U.S. Department of Housing and Urban Development (HUD). Between 2006 and 2009, the RDA completed the relocation of existing residents and cleared the site to prepare it for future development opportunities. In 2010, the RDA entered into its first development agreement for the property.

Between 2010 and 2021, the City and the selected developer ultimately terminated their development efforts. Following the dissolution of the project, the property was declared surplus, allowing the City to initiate a Request for Proposals (RFP) process to identify a new development partner.

Between 2022 and 2024, the City released and awarded an RFP for the redevelopment of the Arden Guthrie property and entered into an Exclusive Negotiating Agreement (ENA) with the selected developer. In late 2024, the developer elected to withdraw from the project, making the site available for renewed marketing and future redevelopment opportunities.

Following the developer's withdrawal, the Economic Development Department began actively remarketing the Arden Guthrie property and preparing a refreshed RFP to attract qualified development partners.

On September 4, 2025, the Department released a new RFP soliciting redevelopment proposals from regional and national developers. The competitive solicitation process provided staff with the opportunity to evaluate prospective development teams based on their qualifications, proposed site and project designs, development experience, and financial capacity to successfully implement a transformative project on the site.

The RFP deadline was originally set for October 9, 2025, but was extended to allow greater opportunity for developers to apply. The RFP was then closed on December 4, 2026. Two developers submitted proposals as part of the RFP process. Those developers included:

1. Panorama Properties, Inc.

2. Schneider Commercial Real Estate
On March 2 and 19 of 2026, initial interviews were conducted with the developers.

Discussion
Following the completion of the Request for Proposals (RFP) process, staff evaluated submitted proposals two finalist development teams have been selected for consideration by the Mayor and City Council. The selection of a development partner for the Arden Guthrie site represents a significant milestone in the City's ongoing efforts Packet Page. 3695
to transform a long-vacant property into a productive economic asset that contributes to the community's long-term growth and vitality.

The Arden Guthrie site occupies a highly visible location adjacent to the I-210 Freeway and presents a unique opportunity to attract quality development that can generate new investment, create employment opportunities, expand commercial amenities, and increase future property, sales, and other local tax revenues. Redevelopment of the site has the potential to serve as a catalyst for additional private investment in the surrounding area while enhancing the City's image and strengthening the local economy.

As part of the evaluation process, the finalist development teams have prepared conceptual site plans and development proposals for Council's consideration. It is important to note that the site plans presented at this stage are preliminary concepts intended to demonstrate each developer's vision, development approach, and overall project feasibility. The plans are not final development designs and will continue to evolve through future negotiations, due diligence, environmental review, engineering, and entitlement processes. Should a development team be selected, staff anticipates working collaboratively with the developer to further refine the project design to ensure alignment with City goals, community needs, and applicable development standards.

The Mayor and City Council's selection of a preferred development partner will authorize staff to enter into negotiations for the preparation of an Exclusive Negotiating Agreement (ENA), providing the framework for further evaluation and refinement of the proposed project prior to the consideration of any final development agreement Strategic Targets and Goals
The selection of a developer for the Arden Guthrie property aligns with Key Target No. 4: Economic Growth & Development. Specifically, the Mayor and City Council is empowered to evaluate alternatives for the sale and development of real property such as Arden Guthrie.

Fiscal Impact
There is no fiscal impact related to the Mayor and City Council considering the selection of a developer for the Arden Guthrie property.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive a report, consider presentations from the development teams on their concept for the future development of the Arden Guthrie property, and provide staff direction regarding the development of the Arden Guthrie Property.

Attachments
Attachment 1 Arden Guthrie RFP F-25-1038
Attachment 2 RFP Proposal – Panorama Properties Inc.

Attachment 3 RFP Proposal – Schneider Commercial Real Estate Packet Page. 3696
Attachment 4 Panorama Properties Inc. Presentation
Attachment 5 Schneider Commercial Real Estate Presentation Ward:

Second Ward
Synopsis of Previous Council Actions:

June 16, 2021 The Mayor and City Council adopted Resolution No. 2021-150, declaring Arden Guthrie surplus land and approving the release of the Notice of Availability.

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COMMERCIAL

DEVELOPMENT

OPPORTUNITY
Publish Date: September 4, 2025
City of San Bernardino
290 North D Street
San Bernardino, CA 92401
Request for Proposal
RFP F-25-1038 Arden Guthrie
Commercial Development Opportunity
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TABLE OF CONTENTS

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Mayor and City CouncilJuly 15, 2026

Mayor and City Council
July 15, 2026