© 2018 California Department of Transportation. All rights reserved.
ENCROACHMENT PERMIT GENERAL PROVISIONS
TR-0045 (REV. 12/2022)
1. AUTHORITY: The California Department of
Transportation (“Department”) has authority to issue
encroachment permits under Division 1, Chapter 3,
Article 1, Sections 660 through 734 of the Streets and
Highways Code.
2. REVOCATION: Encroachment permits are revocable on
five (5) business days’ notice unless otherwise stated on the permit or otherwise provided by law, and except as
provided by law for public corporations, franchise holders, and utilities. Notwithstanding the foregoing, in an
emergency situation as determined by the Department,
an encroachment permit may be revoked immediately.
These General Provisions and any applicable Special
Provisions are subject to modification or abrogation by the Department at any time. Permittees’ joint use
agreements, franchise rights, reserved rights or any other agreements for operating purposes in State of California (“State”) highway right-of-way may be exceptions to this revocation.
3. DENIAL FOR NONPAYMENT OF FEES: Failure to pay
encroachment permit fees when due may result in
rejection of future applications, denial of encroachment permits, and revocation of the encroachment permit if
already issued.
4. PERMITTEE AUTHORIZATION FOR OTHERS TO
PERFORM WORK: This encroachment permit allows
only the Permittee and/or Permittee’s authorized
contractor or agent to work within or encroach upon the State highway right-of-way, and the Permittee may not
assign or transfer this encroachment permit. Any attempt to assign or transfer this encroachment permit shall be null and void. Permittee shall provide to the Department a list of Permittee’s authorized contractors/agents, in the form and at the time specified by the Department but if no time is specified then no later than the pre-construction meeting. Permittee shall keep the list current and shall provide updates to the Department immediately upon any
change to the list of authorized contractors/agents,
including but not limited the addition, removal, or
substitution of an authorized contractor/agent, or a new address or contact information for an existing authorized contractor/agent. Permittee is responsible for the acts and/or omissions of any person or entity acting on behalf of the Permittee, even if such person or entity is not
included on Permittee’s list of authorized contractors
and/or agents.
5. ACCEPTANCE OF PROVISIONS: Permittee, and the
Permittee’s authorized contractors and/or agents,
understand and agree to accept and comply with these
General Provisions, the Special Provisions, any and all terms and/or conditions contained in or incorporated into the encroachment permit, and all attachments to the
encroachment permit (collectively “the Permit
Conditions”), for any encroachment, work, and/or activity to be performed under this encroachment permit and/or
under color of authority of this encroachment permit.
Permittee understands and agrees the Permit Conditions
are applicable to and enforceable against Permittee as
long as the encroachment remains in, under, or over any part of the State highway right-of-way. The Permittee’s authorized contractors and/or agents, are also bound by the Permit Conditions. Non-compliance with the Permit
Conditions by the Permittee’s authorized contractor
and/or agent will be deemed non-compliance by the
Permittee.
6. BEGINNING OF WORK: When traffic is not impacted
(see General Provision Number 35), the Permittee must
notify the Department’s representative two (2) business days before starting permitted work. Permittee must notify the Department’s representative if the work is to be
interrupted for a period of five (5) business days or more, unless otherwise agreed upon. All work must be
performed on weekdays during regular work hours,
excluding holidays, unless otherwise specified in this
encroachment permit.
7. STANDARDS OF CONSTRUCTION: All work performed
within State highway right-of-way must conform to all
applicable Departmental construction standards including but not limited to: Standard Specifications, Standard
Plans, Project Development Procedures Manual,
Highway Design Manual and Special Provisions.
Other than as expressly provided by these General
Provisions, the Special Provisions, the Standard
Specifications, Standard Plans, and other applicable
Departmental standards, nothing in these General
Provisions is intended to give any third party any legal or equitable right, remedy, or claim with respect to the
encroachment permit and/or to these General Provisions
or any provision herein. These General Provisions are for the sole and exclusive benefit of the Permittee and the Department.
Where reference is made in such standards to
“Contractor” and “Engineer,” these are amended to be
read as “Permittee” and “Department’s representative,”
respectively, for purposes of this encroachment permit.
8. PLAN CHANGES: Deviations from plans, specifications, and/or the Permit Conditions as defined in General
Provision Number 5 are not allowed without prior approval from the Department’s representative and the Federal
Highway Administration (“FHWA”) representative if
applicable.
9. RIGHT OF ENTRY, INSPECTION AND APPROVAL: All
work is subject to monitoring and inspection. The United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, and other state, and
federal agencies, and the FHWA, through their agents or representatives, must have full access to highway
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT GENERAL PROVISIONS
© 2018 California Department of Transportation. All rights reserved. facilities/encroachment area, at any and all times for the purpose of inspection, maintenance, activities needed for construction/reconstruction, and operation of the State highway right-of-way.
Upon completion of work, Permittee must request a
final inspection for acceptance and approval by the
Department. The local public agency Permittee must not
give final construction approval to its contractor until final acceptance and approval by the Department is obtained.
10. PERMIT AT WORKSITE: Permittee and Permittee’s
authorized contractors/agents must keep the permit
package and current list of authorized contractors/agents, or copies thereof, at the work site at all times and must show such documents upon request to any Department
representative or law enforcement officer. If the permit package or current list of authorized contractors/agents, or copies thereof, are not kept and made available at the work site at all times, then all work must be suspended.
11. CONFLICTING ENCROACHMENTS: Permittee must
yield start of work to ongoing, prior authorized work
adjacent to or within the limits of the Permittee’s project site. When existing encroachments conflict with
Permittee’s work, the Permittee must bear all cost for
rearrangements (e.g., relocation, alteration, removal,
etc.).
12. PERMITS, APPROVALS, AND CONCURRENCES
FROM OTHER AGENCIES AND/OR ENTITIES: This
encroachment permit is invalidated if the Permittee has not obtained all permits, approvals, and concurrences
necessary and required by law, including but not limited to those from the California Public Utilities Commission (“CPUC”), California Occupational Safety and Health
Administration (“Cal-OSHA”), local and state and federal environmental agencies, the California Coastal
Commission, and any other public agency and/or entity
having jurisdiction. Permittee is responsible for providing notice of the encroachment to, and obtaining concurrence from, any person or entity (whether public or private)
affected by the scope of work described in the
encroachment permit, regardless of whether such notice
or concurrence is required by law; the Department is not responsible to provide such notice or obtain such
concurrence. Permittee warrants all such permits,
approvals, and concurrences have been obtained before
beginning work under this encroachment permit. The
Department may, at the Department’s discretion, require the Permittee to demonstrate that Permittee has obtained all such permits, approvals, and concurrences, and
Permittee shall demonstrate this at the time and in the manner specified by the Department.
13. PEDESTRIAN AND BICYCLIST SAFETY: A safe
continuous passageway must be maintained through the
work area at existing pedestrian or bicycle facilities. At no time must pedestrians be diverted onto a portion of the street used for vehicular traffic. At locations where safe alternate passageways cannot be provided, appropriate
signs and barricades must be installed at the limits of construction and in advance of the limits of construction at the nearest crosswalk or intersection to detour
pedestrians to facilities across the street. Attention is directed to Section 7-1.04 “Public Safety,” and to Section 12-4.04 “Temporary Pedestrian Access Routes,” and to
Section 16-2.02 “Temporary Pedestrian Facility,” of the Department’s Standard Specifications, and to California Vehicle Code section 21760, subdivision (c).
14. PUBLIC TRAFFIC CONTROL: The Permittee must
provide traffic control protection, warning signs, lights, safety devices, etc., and take all other measures
necessary for the traveling public’s safety as required by law and/or the Department. While providing traffic control, the needs of all road users, including but not limited to motorists, bicyclists and pedestrians, including persons with disabilities in accordance with the Americans with Disabilities Act, must be an essential part of the work activity.
Lane, Bike Lane, Sidewalk, Crosswalk, and/or
shoulder closures must comply with the Department’s
Standard Specifications and Standard Plans for
Temporary Traffic Control Systems & Temporary
Pedestrian Access Routes, and with the applicable
Special Provisions. Where issues are not addressed in
the Standard Specifications, Standard Plans, and/or
Special Provisions, the California Manual on Uniform
Traffic Control Devices (Part 6, Temporary Traffic Control) must be followed.
15. MINIMUM INTERFERENCE WITH TRAFFIC: Permittee
must plan and conduct work so as to create the least
possible inconvenience to the traveling public (motorized vehicles, unmotorized vehicles such as bicycles,
pedestrians, person(s) with disabilities, etc.), such that traffic is not unreasonably delayed.
16. STORAGE OF EQUIPMENT AND MATERIALS: The
storage of equipment or materials is not allowed within State highway right-of-way, unless specified within the Special Provisions of this encroachment permit. If
encroachment permit Special Provisions allow for the
storage of equipment or materials within the State
highway right-of-way, the equipment and material storage must also comply with Section 7-1.04, Public Safety, of the Department’s Standard Specifications.
17. CARE OF DRAINAGE: Permittee must provide alternate
drainage for any work interfering with an existing drainage facility in compliance with the Department’s Standard
Specifications, Standard Plans, and/or as directed by the Department’s representative.
18. RESTORATION AND REPAIRS IN STATE HIGHWAY
RIGHT-OF-WAY: Permittee is responsible for restoration
and repair of State highway right-of-way resulting from permitted work (Streets and Highways Code, section 670
et seq.).
19. STATE HIGHWAY RIGHT-OF-WAY CLEAN UP: Upon
completion of work, Permittee must remove and dispose
of all scraps, refuse, brush, timber, materials, etc. off the State highway right-of-way. The aesthetics of the highway must be as it was before work started or better.
20. COST OF WORK: Unless stated otherwise in the
encroachment permit or a separate written agreement
with the Department, the Permittee must bear all costs
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT GENERAL PROVISIONS
© 2018 California Department of Transportation. All rights reserved. incurred for work within the State highway right-of-way and waives all claims for indemnification or contribution from the United States, the State, the Department, and
from the Directors, officers, and employees of the State and/or the Department. Removal of Permittee’s personal
property and improvements shall be at no cost to the
United States, the State, and the Department.
21. ACTUAL COST BILLING: When specified in the permit,
the Department will bill the Permittee actual costs at the currently set Standard Hourly Rate for encroachment
permits.
22. AS-BUILT PLANS: When required, Permittee must
submit one (1) set of folded as-built plans within thirty (30) calendar days after completion and acceptance of work in compliance with requirements listed as follows:
a) Upon completion of the work provided herein, the
Permittee must submit a paper set of As-Built plans
to the Department’s representative.
b) All changes in the work will be shown on the plans, as issued with the permit, including changes approved
by Encroachment Permit Rider.
c) The plans are to be prominently stamped or otherwise noted “AS-BUILT” by the Permittee’s representative
who was responsible for overseeing the work. Any
original plan that was approved with a Department
stamp, or by signature of the Department’s
representative, must be used for producing the As-
Built plans.
d) If construction plans include signing or striping, the dates of signing or striping removal, relocation, or
installation must be shown on the As-Built plans when
required as a condition of the encroachment permit.
When the construction plans show signing and
striping for staged construction on separate sheets,
the sheet for each stage must show the removal,
relocation, and installation dates of the appropriate
staged striping and signing.
e) As-Built plans must contain the Encroachment Permit
Number, County, Route, and Post Mile on each
sheet.
f) The As-Built Plans must not include a disclaimer
statement of any kind that differs from the obligations and protections provided by sections 6735 through
6735.6 of the California Business and Professions
Code. Such statements constitute non-compliance
with Encroachment Permit requirements and may
result in the Department retaining Performance
Bonds or deposits until proper plans are submitted.
Failure to comply may also result in denial of future
encroachment permits or a provision requiring a
public agency to supply additional bonding.
23. PERMITS FOR RECORD PURPOSES ONLY: When
work in the State highway right-of-way is within an area under a Joint Use Agreement (JUA) or a Consent to
Common Use Agreement (CCUA), a fee exempt
encroachment permit is issued to the Permittee for the
purpose of providing a notice and record of work. The
Permittee’s prior rights must be preserved without the
intention of creating new or different rights or obligations. “Notice and Record Purposes Only” must be stamped
across the face of the encroachment permit.
24. BONDING: The Permittee must file bond(s), in advance, in the amount(s) set by the Department and using forms
acceptable to the Department. The bonds must name the
Department as obligee. Failure to maintain bond(s) in full force and effect will result in the Department stopping all work under this encroachment permit and possibly
revoking other encroachment permit(s). Bonds are not
required of public corporations or privately-owned utilities unless Permittee failed to comply with the provisions
and/or conditions of a prior encroachment permit. The
surety company is responsible for any latent defects as provided in California Code of Civil Procedure section
337.15. A local public agency Permittee also must comply with the following requirements:
a) In recognition that project construction work done on State property will not be directly funded and paid by
State, for the purpose of protecting stop notice
claimants and the interests of State relative to
successful project completion, the local public agency
Permittee agrees to require the construction
contractor to furnish both a payment and performance
bond in the local public agency’s name with both
bonds complying with the requirements set forth in
Section 3-1.05 Contract Bonds of the Department’s
Standard Specifications before performing any
project construction work.
b) The local public agency Permittee must defend,
indemnify, and hold harmless the United States, the
State and the Department, and the Directors, officers,
and employees of the State and/or Department, from
all project construction related claims by contractors, subcontractors, and suppliers, and from all stop
notice and/or mechanic’s lien claimants. The local
public agency also agrees to remedy, in a timely
manner and to the Department’s satisfaction, any
latent defects occurring as a result of the project
construction work.
25. FUTURE MOVING OF INSTALLATIONS: Permittee
understands and agrees to relocate a permitted
installation upon notice by the Department. Unless under prior property right or agreement, the Permittee must
comply with said notice at the Permittee’s sole expense.
26. ENVIRONMENTAL:
a) ARCHAEOLOGICAL/HISTORICAL: If any
archaeological or historical resources are identified or encountered in the work vicinity, the Permittee must
immediately stop work, notify the Department’s
representative, retain a qualified archaeologist who
must evaluate the site at Permittee’s sole expense,
and make recommendations to the Department’s
representative regarding the continuance of work.
b) HAZARDOUS MATERIALS: If any hazardous waste
or materials (such as underground storage tanks,
asbestos pipes, contaminated soil, etc.) are identified or encountered in the work vicinity, the Permittee
must immediately stop work, notify the Department’s
representative, retain a qualified hazardous
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT GENERAL PROVISIONS
© 2018 California Department of Transportation. All rights reserved. waste/material specialist who must evaluate the site
at the Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.
Attention is directed to potential aerially deposited
lead (ADL) presence in unpaved areas along
highways. It is the Permittee’s responsibility to take all appropriate measures to protect workers in
conformance with California Code of Regulations
Title 8, Section 1532.1, “Lead,” and with Cal-OSHA
Construction Safety Orders, and to ensure roadway
soil management is in compliance with Department of
Toxic Substances Control (DTSC) requirements.
c) BIOLOGICAL: If any regional, state, or federally listed biological resource is identified or encountered in the work vicinity, the Permittee must immediately stop
work, notify the Department’s representative, retain a
qualified biologist who must evaluate the site at
Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.
27. PREVAILING WAGES: Work performed by or under an
encroachment permit may require Permittee’s contractors and subcontractors to pay appropriate prevailing wages
as set by the California Department of Industrial
Relations. Inquiries or requests for interpretations relative to enforcement of prevailing wage requirements must be
directed to the California Department of Industrial
Relations.
28. LIABILITY, DEFENSE, AND INDEMNITY: The Permittee
agrees to indemnify and save harmless the United States, the State, the Department, and the Directors, officers, employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind, and description, including but not limited to those brought for or on account of property damage, invasion of privacy, violation or deprivation of a right under a state or federal law, environmental damage or penalty, or injury to or death of any person including but not limited to members of the public, the Permittee, persons employed by the Permittee, and/or persons
acting on behalf of the Permittee, arising out of or in connection with: (a) the issuance and/or use of this
encroachment permit; and/or (b) the encroachment, work, and/or activity conducted pursuant to this encroachment permit, or under color of authority of this encroachment permit but not in full compliance with the Permit
Conditions as defined in General Provision Number 5
(“Unauthorized Work or Activity”); and/or (c) the
installation, placement, design, existence, operation,
and/or maintenance of the encroachment, work, and/or
activity; and/or (d) the failure by the Permittee, or by anyone acting for or on behalf of the Permittee, to perform the Permittee’s obligations under any part of the Permit Conditions as defined in General Provision Number 5, in respect to maintenance or any other obligation; and/or (e) any change to the Department’s property or adjacent
property, including but not limited to the features or
conditions of either of them, made by the Permittee or
anyone acting on behalf of the Permittee; and/or (f) a
defect or obstruction related to or caused by the
encroachment, work, and/or activity whether conducted in compliance with the Permit Conditions as defined in
General Provision Number 5 or constituting Unauthorized Work or Activity, or from any cause whatsoever. The duty of the Permittee to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the Civil Code.
It is the intent of the Department and the Permittee
that except as prohibited by law, the Permittee will defend, indemnify, and hold harmless as set forth in this General Provision Number 28 regardless of the existence or
degree of fault or negligence, whether active or passive, primary or secondary, on the part of: the United States, the State; the Department; the Directors, officers,
employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors; the Permittee; persons employed by the Permittee; and/or persons
acting on behalf of the Permittee.
The Permittee waives any and all rights to any type of
expressed or implied indemnity from or against the United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors.
The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the encroachment, work, and/or activity whether conducted pursuant to this encroachment permit or constituting Unauthorized Work
or Activity, and further agrees to defend, indemnify, and save harmless the United States, the State, the
Department, and the Directors, officers, employees,
agents, and/or contractors of the State and/or of the
Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, penalties, liability,
suits, or actions of every name, kind, and description
arising out of or by virtue of the Americans with Disabilities Act.
The Permittee understands and agrees the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, are not personally responsible for any liability arising from or by virtue of this encroachment permit.
For the purpose of this General Provision Number 28
and all paragraphs herein, “contractors of the State and/or of the Department” includes contractors, and their
subcontractors, under contract to the State and/or the
Department.
This General Provision Number 28 and all
paragraphs herein take effect immediately upon issuance of this encroachment permit, and apply before, during,
and after the encroachment, work, and/or activity
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT GENERAL PROVISIONS
© 2018 California Department of Transportation. All rights reserved. contemplated under this encroachment permit, whether
such work is in compliance with the Permit Conditions as defined in General Provision Number 5 or constitutes
Unauthorized Work or Activity, except as otherwise
provided by California law. The Permittee’s obligations to defend, indemnify, and save harmless under this General Provision Number 28 take effect immediately upon
issuance of this encroachment permit and have no
expiration date, including but not limited to situations in which this encroachment permit expires or is revoked, the work or activity performed under this encroachment
permit is accepted or not accepted by the Department, the encroachment, work, and/or activity is conducted in
compliance with the Permit Conditions as defined in
General Provision Number 5 or constitutes Unauthorized
Work or Activity, and/or no work or activity is undertaken by the Permittee or by others on the Permittee’s behalf.
If the United States or an agency, department, or
board of the United States is the Permittee, the first two paragraphs of this General Provision Number 28
(beginning “The Permittee agrees to indemnify…” and “It is the intent of the parties…”) are replaced by the following paragraph:
Claims for personal injury, death, or property damage
allegedly caused by the negligent or wrongful act or
omission of any employee of the United States acting
within the scope of their official duties are subject to the Federal Tort Claims Act, as amended, 28 U.S.C. § 1346
and § 2671 et seq. (Chapter 171).
29. NO PRECEDENT ESTABLISHED: This encroachment
permit is issued with the understanding that it does not establish a precedent.
30. FEDERAL CIVIL RIGHTS REQUIREMENTS FOR
PUBLIC ACCOMMODATION:
a) As part of the consideration for being issued this
encroachment permit, the Permittee, on behalf of
Permittee and on behalf of Permittee’s personal
representatives, successors in interest, and assigns,
does hereby covenant and agree that:
i) No person on the grounds of race, color, or
national origin may be excluded from participation
in, be denied the benefits of, or be otherwise
subjected to discrimination in the use of said
facilities.
ii) That in connection with the construction of any
improvements on said lands and the furnishings
of services thereon, no discrimination must be
practiced in the selection and retention of first-tier
subcontractors in the selection of second-tier
subcontractors.
iii) That such discrimination must not be practiced
against the public in their access to and use of the
facilities and services provided for public
accommodations (such as eating, sleeping, rest,
recreation), and operation on, over, or under the
space of the State highway right-of-way.
iv) That the Permittee must use the premises in
compliance with all other requirements imposed
pursuant to Title 15, Code of Federal
Regulations, Commerce and Foreign Trade,
Subtitle A. Office of the Secretary of Commerce,
Part 8 (15 C.F.R. Part 8) and as said Regulations
may be amended.
b) That in the event of breach of any of the above
nondiscrimination covenants, the State and the
Department have the right to terminate this
encroachment permit and to re-enter and repossess
said land and the facilities thereon and hold the same
as if said permit had never been made or issued.
31. MAINTENANCE: The Permittee is responsible at
Permittee’s sole expense for the encroachment, and the
inspection, maintenance, repair, and condition thereof, and is responsible to ensure the encroachment does not
negatively impact State highway safety, maintenance,
operations, construction, State facilities, activities related to construction/reconstruction, or other encroachments.
The Permittee’s obligations in the preceding sentence
take effect immediately upon issuance of this
encroachment permit and continue until the
encroachment is entirely and permanently removed.
Additional encroachment permits or approval documents
may be required authorizing work related to inspection, repair, and/or maintenance activities. Contact the
Department for information.
32. SPECIAL EVENTS: In accordance with subdivision (a) of Streets and Highways Code section 682.5 and 682.7, the
Department is not responsible for the conduct or
operation of the permitted activity, and the applicant
agrees to defend, indemnify, and hold harmless the
United States, the State, the Department, and the
Directors, officers, employees, agents, and contractors of the State and/or of the Department, including but not
limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages,
costs, liability, suits, or actions of every name, kind and description arising out of any activity for which this
encroachment permit is issued.
The Permittee is required, as a condition of this
encroachment permit, for any event that awards prize
compensation to competitors in gendered categories, for any participant level that receives prize compensation, to ensure the prize compensation for each gendered
category is identical at each participant level. (Streets and Highways Code, section 682.7.)
The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the event, and
further agrees to defend, indemnify, and save harmless
the United State, the State and the Department, and the Directors, officers, and employees of the State and/or
Department, including but not limited to the Director of the Department and the Deputy Directors, from any and all
claims, demands, damages, costs, liability, suits, or
actions of every name, kind and description arising out of or by virtue of the Americans with Disabilities Act.
33. PRIVATE USE OF STATE HIGHWAY RIGHT-OF-WAY:
State highway right-of-way must not be used for private purposes without compensation to the State. The gifting
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
ENCROACHMENT PERMIT GENERAL PROVISIONS
© 2018 California Department of Transportation. All rights reserved. of public property uses and therefore public funds is
prohibited under the California Constitution, Article XVI, Section 6.
34. FIELD WORK REIMBURSEMENT: Permittee must
reimburse the Department for field work performed by or on behalf of the Department to correct or remedy issues created by the Permittee or by others acting on behalf of the Permittee, including but not limited to hazards or
damaged facilities, or to clear refuse, debris, etc. not attended to by the Permittee or by others acting on behalf of the Permittee.
35. LANE CLOSURE REQUEST SUBMITTALS AND
NOTIFICATION OF CLOSURES TO THE
DEPARTMENT: Lane closure request submittals and
notifications must be in accordance with Section 12-4.02, and Section 12.4-04, of the Department’s Standard
Specifications or as directed by the Department’s
representative. The Permittee must notify the
Department’s representative and the Traffic Management
Center (“TMC”) before initiating a lane closure or
conducting an activity that may cause a traffic impact. In emergency situations when the corrective work or the
emergency itself may affect traffic, the Department’s
representative and the TMC must be notified as soon as
possible.
36. SUSPENSION OF TRAFFIC CONTROL OPERATION:
The Permittee, upon notification by the Department’s
representative, must immediately suspend all traffic lane, bike lane, sidewalk, crosswalk, and/or shoulder closure operations and any operation that impedes the flow of
traffic. All costs associated with this suspension must be borne by the Permittee.
37. UNDERGROUND SERVICE ALERT (USA)
NOTIFICATION: Any excavation requires compliance
with the provisions of Government Code section 4216 et
seq., including but not limited to notice to a regional notification center, such as Underground Service Alert
(USA). The Permittee must provide notification to the
Department representative at least five (5) business days before, and the regional notification center at least forty- eight (48) hours before, performing any excavation work within the State highway right-of-way.
38. COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA): All work within the State
highway right-of-way to construct and/or maintain any
public facility must be designed, maintained, and
constructed strictly in accordance with all applicable
Federal Access laws and regulations (including but not
limited to Section 504 of the Rehabilitation Act of 1973, codified at 29 U.S.C. § 794), California Access laws and regulations relating to ADA, along with its implementing regulations, Title 28 of the Code of Federal Regulations Parts 35 and 36 (28 C.F.R., Ch. I, Part 35, § 35.101 et seq., and Part 36, § 36.101 et seq.), Title 36 of the Code of Federal Regulations Part 1191 (36 C.F.R., Ch. XI, Part 1191, § 1119.1 et seq.), Title 49 of the Code of Federal Regulations Part 37 (49 C.F.R., Ch. A, Part 37, § 37.1 et seq.), the United States Department of Justice Title II and Title III for the ADA, and California Government Code
section 4450 et seq., which require public facilities be made accessible to persons with disabilities.
Notwithstanding the requirements of the previous
paragraph, all construction, design, and maintenance of public facilities must also comply with the Department’s Design Information Bulletin 82, “Pedestrian Accessibility Guidelines for Highway Projects” and Standard Plans &
Specifications on “Temporary Pedestrian Access
Routes.”
39. STORMWATER: The Permittee is responsible for full
compliance with the following:
a) For all projects, the Department’s Storm Water
Program and the Department’s National Pollutant
Discharge Elimination System (NPDES) Permit
requirements under Order No. 2012-0011-D WQ,
NPDES No CAS000003; and
b) In addition, for projects disturbing one acre or more of soil, with the California Construction General
Permit Order No. 2009-0009-DWQ, NPDES No
CAS000002; and
c) In addition, for projects disturbing one acre or more of soil in the Lahontan Region with Order No. R6T-2016-
0010, NPDES No CAG616002.
d) For all projects, it is the Permittee’s responsibility to install, inspect, repair, and maintain all facilities and devices used for water pollution control practices
(Best Management Practices/BMPs) before
performing daily work activities.
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© 2018 California Department of Transportation. All Rights Reserved.
UTILITY UNDERGROUND PROVISIONS (UG)
TR - 0163 (Rev. 7/2022)
In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable:
High priority utilities, pressurized facilities, pipes or ducts 6 inches or larger in diameter, or placement of multiple pipes or ducts, regardless of diameters are required to be encased on both conventional and access-controlled highway rights-of- way.
A “High Priority Utility” is defined as: 1) a natural gas pipeline greater than 6 inches in diameter, or with normal operating pressures greater than 60 psig, 2) petroleum pipelines, 3) pressurized sanitary sewer pipelines, 4) high-voltage electric supply lines, conductors, or cables that have a potential to ground of greater than or equal to 60 kV, or 5) hazardous materials pipelines that are potentially harmful to workers or the public if damaged.
An exception to this policy may be allowed on a case-by-case basis for the installation of Uncased High-Pressure Natural Gas Pipelines when in compliance with the TR-0158 Special Provisions.
The pavement or roadway must not be open-cut unless specifically allowed under a separate “UT” permit. Utility installations must not be installed inside of culverts or drainage structures.
For additional details regarding longitudinal utility encroachments on both conventional and access-controlled highway rights-of-way, see Chapter 600.
UG 1. CASINGS: Casings must be steel conduit with
a minimum inside diameter sufficiently larger than the
outside diameter of the pipe or ducts to accommodate
placement and removal. The casing can be either new or used steel pipe, or an approved connector system. Used
pipe must be pre-approved by the Department's engineer
or representative before installation.
When the method of Horizontal Directional Drilling
(HDD) is used to place casing, the use of High Density
Polyethylene Pipe (HDPE) as casing is acceptable.
Reinforced Concrete Pipe (RCP) in compliance of State
Standard Specifications is an acceptable carrier for storm drain gravity flow or non-pressure flow. RCP when
installed by Bore &Jack must have rubber gaskets at the joints, and holes for grouting of voids left by jacking operations, see “E” below.
A. Minimum wall thickness for steel pipe casing for
different lengths and diameters of pipes are as
follows:
Minimum Wall Thickness
Casing Pipe
(Diameter)
Up to 150 ft
(Length)
Over 150 ft
(Length)
6" to 28" 1/4" 1/4"
30" to 38" 3/8" 1/2"
40" to 60" 1/2" 3/4"
62" to 72" 3/4" 3/4"
B. Spiral welded casing is authorized provided the
casing is new and the weld is smooth.
C. The ends of the casing must be plugged with
ungrouted bricks or other suitable material approved
by the Department’s representative.
D. When required by the Department's representative,
the permittee must at his expense, pressure grout the
area between the pavement and the casing from
within the casing in order to fill any voids caused by
the work covered under this permit. The increments
for grout holes inside the pipe must be 8 feet
staggered and located 22-1/2 degrees from vertical
axis of the casing. Pressure must not exceed 5 psig
for a duration sufficient to fill all voids.
E. There is a spacing requirement when placement of
multiple encasements is requested. The distance
between multiple encasements must be the greater of
either 24 inches or twice that of the diameter of the
larger pipe being installed.
F. Casings placed within access controlled highway
rights-of-way must extend to the right-of-way lines.
G. Wing cutters, if used, must be a maximum of one (1)
inch larger than the casing. Voids caused by the use
of wing cutters must be grouted in accordance with
"E" above.
H. A band welded to the leading edge of the casing
must be placed square to the alignment. The band
must not be placed on the bottom edge. Flaring the
lead section on bores over 100 feet must not be
permitted.
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I. All casing lengths must equal to the auger length.
J. The casings within conventional highways must
extend 5 feet beyond the back of curb or edge of
pavement, or to the right of way line if less. Where
PCC cross-gutter exists, the casing must extend at
least 5 feet beyond the back of the cross-gutter, or to the right of way line if less.
Bore and receiving pits must:
A. be located at least 10 feet or more from the edge of pavement on conventional highways in rural areas.
B. be located 5
feet behind the concrete curb or AC
dike on conventional highways in urban areas.
C. be located 5 feet outside the toe of slope of
embankment areas.
D. be located outside access controlled highway rights- of-way.
E. be adequately fenced and/or have a Type-K barrier
placed around them.
F. be adequately shored in accordance with Cal-OSHA
requirements. Shoring for jacking and receiving pits
located within 15 feet of traffic lanes on a State
highway must not extend more than 36 inches above
the pavement grade unless otherwise authorized by
Department's representative. Reflectors must be
affixed to the shoring on the sides facing traffic. A 6 feet chain link fence must be installed around the
perimeter of the pits during non-working hours.
G. have crushed-rock and sump areas to clear
groundwater and water used to clean the casing.
Where ground water is found and pumping is
required, the pits must be lined with filter fabric.
UG 2. HORIZONTAL DIRECTIONAL
DRILLING: Bore and receiving pits
When HDD is the approved method for pipe installation,
drilling plans must contain information listed as follows:
1. Location of: entry and exit point, access pit,
equipment, and pipe staging area.
2. Proposed drill path alignment (horizontal
and vertical).
3. Location and clearances of all other
facilities.
4. Depth of cover.
5. Soil analysis.*
6. Carrier pipe length, diameter, thickness, and
material (HDPE/steel) and ream pipe
diameter.
7. Detailed carrier pipe calculations confirming
ability to withstand installation loads and
long-term operational loads including H20.
8. Proposed drilling fluid composition,
viscosity, and density (based on soils
analysis).
9. Drilling fluid pumping capacity, pressures,
and flow rates
10.State right-of-way lines, property, and utility
right of way or easement lines.
11.Elevations.
12.Type of tracking method/system and
accuracy used.
13.A detailed plan for monitoring ground
surface movement (settlement or heave)
resulting from the drilling operation.
* May be waived by the District Permit Engineer for
HDD jobs less than 6 inches in diameter and a
traverse crossing less than 150 feet.
UG 3. LIMIT OF EXCAVATION: No excavation is
allowed within 10' from the edge of pavement except in
curbed urban areas or as specified in the permit. Where no curb exists and excavations within 10 feet of the traveled way are to remain open, a temporary Type-K railing must be placed at a 10:1 taper or as otherwise directed by the Department.
UG 4. TUNNELING: Review, requirements of
Section 603.6A-6 of the Encroachment Permits Manual, if applicable. In addition to the requirements of "UG1" the following requirements apply:
A. For the purpose of this provision, a tunnel is defined as any pipe, 30 inches or larger in diameter placed.
B. When tunneling is authorized, the permittee must
provide full-time inspection of tunneling operations.
The Department’s representative must monitor
projects.
C. A survey grid must be set and appropriately checked
over the centerline of the pipe jacking or tunneling
operation. Copies of the survey notes must be
submitted to the Department's representative.
D
. Sand shields may be required as ground conditions
change.
E. The method used to check the grade and alignment
must be approved by the Department's
representative.
F. Pressure grouting for liner plates, rib and spiling, or rib and lagging tunnels must be at every 8 feet
section or at the end of work shift before the next
section is excavated. All grouting must be completed
at the end of each workday.
G. A method for securing the headway at the end of
each workday is required. Breastplates must be
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© 2018 California Department of Transportation. All Rights Reserved. installed during working hours for running sand or
super-saturated soil.
UG 5. CLEARANCE AND OFFSET
REQUIREMENTS: All installations must comply with
Chapter 17, Article 4 of the Project Delivery Procedures Manual (PDPM) for utility clearance and offset
requirements.
UG 6. FACILITIES EXEMPT FROM THE HIGH
PRIORITY UTILITY REQUIREMENTS: The
following utilities (not including State owned utilities) are exempt from these policies and do not need to be plotted on the plans unless the depiction of the utility is needed for interconnectivity with the proposed work:
x Natural gas service lines less than 2 inches in pipe diameter that have normal operating pressures of
60 psig or less
x Subsurface electrical service connections with a
potential to ground of 50 volts or less
x Service connections (laterals) for water, sewer,
telephone, telecommunication, and cable service
All State-owned utilities must be plotted on the plans.
UG 7. DETECTOR STRIP: A continuous metallic
detector strip must be provided with non-metallic main
installations. Service connections must be installed at right angles to the centerline of the State highway where
possible.
UG 8. BACKFILLING: All backfilling must
conform to the applicable sections of the Department's
Standard Specifications. Ponding or jetting methods of
backfilling are prohibited.
Any required compaction tests must be performed by a
certified laboratory at no cost to the Department and the laboratory report furnished to the Department's
representative.
UG 9. ROADWAY SURFACING AND BASE
MATERIALS: When the permit authorizes installation
by the open cut method, surfacing and base materials and thickness thereof must be as specified in the permit.
Temporary repairs to pavements must be made and
maintained upon completion of backfill until permanent
repairs are made. Permanent repairs to pavements must be made within thirty (30) days of completion of backfill
unless otherwise specified by the Department. Temporary pavement patches must be placed and maintained in a
smooth riding plane free of humps and/or depressions.
UG 10. DAMAGE TO TREE ROOTS: Tree roots 3
inches or larger in diameter will not be cut within the tree drip line when trenching or other underground work is
necessary adjacent to roadside trees. If such roots are encountered, they must be tunneled under, wrapped in
burlap and kept moist until the trench is backfilled.
Trenching machines may not be used under trees if the
trunk or limbs will be damaged by their use.
If the trees involved are close together and of such size that it is impractical to protect all roots over 3 inches in diameter, or when roots are less than 4 inches in diameter, outside tree drip line, special arrangements may be made whereby pruning of the tree tops to balance the root loss can be done by the permittee only when approved by and
under the close supervision of the District Landscape
Specialist or District Tree Maintenance Supervisor.
Manholes must not be installed within 20 feet of any trunk.
UG 11. PIPES ALONG ROADWAY: Pipes and
conduits paralleling the pavement must be located as
shown on the plans or located outside of pavement as close as possible to the right-of-way line.
UG 12. BORROW AND WASTE: Borrow and waste
will be allowed within the work limits only as specified in the permit.
UG 13. MARKERS: The permittee must not place any
markers that create a safety hazard for the traveling public or departmental employees.
UG 14. CATHODIC PROTECTION: The permittee
must perform stray current interference tests on
underground utilities under cathodic protection. The
permittee must notify the Department prior to the tests.
The permittee must perform any necessary corrective
measures and advise the Department.
UG 15. DELETED. Provision left blank intentionally
UG 16. INSTALLATION BY OPEN CUT
METHOD: When the permit authorizes installation by
the open cut method no more than one lane of the highway pavement must be open-cut at any one time. Any
exceptions must be in writing by the Department’s
representative. After the pipe is placed in the open section, the trench is to be backfilled in accordance with
specifications, temporary repairs made to the surfacing and that portion opened to traffic before the pavement is cut for the next section.
If, at the end of the working day, backfilling operations have not been properly completed, steel plate bridging
must be required to make the entire highway facility
available to the traveling public in accordance with the “Steel Plate Bridging Special Provisions” (TR-0157)
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© 2018 California Department of Transportation. All Rights Reserved.
UG 17. PAVEMENT REMOVAL: PCC pavement to
be removed must be saw cut at a minimum depth of 4
inches to provide a neat and straight pavement break along both sides of the trench. AC pavement must be saw cut to the full depth.
Where the edge of the trench is within 2 feet of existing curb and gutter or pavement edge, the asphalt concrete
pavement between the trench and the curb or pavement
edge must be removed.
UG 18. DELETED. Provision left blank intentionally.*
UG 19. SIDES OF OPEN-CUT TRENCHES: Sides
of open cut trenches in paved areas must be kept as nearly vertical as possible. Trenches must not be more the 2 feet wider than the outside diameter of the pipe to be laid
therein, plus the necessary width to accommodate shoring.
UG 20. EXCAVATION UNDER FACILITIES:
Where it is necessary to excavate under existing curb and gutter, or underground facilities, the void must be
backfilled with two (2) sack cement-sand slurry.
UG 21. PERMANENT REPAIRS TO PCC
PAVEMENT: Repairs to PCC pavement must be made
of Portland Cement Concrete containing a minimum of
658 lbs. or 7 sack of cement per cubic yard. Replaced PCC pavement must equal existing pavement thickness. The
concrete must be satisfactorily cured and protected from disturbance for not less than forty-eight (48) hours. Where necessary to open the area to traffic, no more than two (2%) percent by weight of calcium chloride may be added to the mix and the road opened to traffic after six (6) hours.
UG 22. REMOVAL OF PCC SIDEWALKS OR
CURBS: Concrete sidewalks or curbs must be saw cut to
the nearest score marks and replaced equal in dimension to that removed with score marks matching existing sidewalk or curb.
UG 23. SPOILS: No earth or construction materials are
to be dragged or scraped across the highway pavement,
and no excavated earth placed or allowed to remain at a location where it may be tracked onto the highway
traveled way, or any public or private approach by the
permittee's construction equipment, or by traffic entering or leaving the highway traveled way. Any excavated earth or mud so tracked onto the highway pavement or public or private approach must be immediately removed by the
permittee.
*NOTE: Special Provision was deleted since it is already part of the Encroachment Permit General Provisions (TR- 0045)
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9.d
June 26, 2023
Packet Pg. 320
67$7(2)&$/,)251,$'(3$570(172)75$163257$7,21
(1&52$&+0(173(50,763(&,$/3529,6,216
© 2018 California Department of Transportation. All Rights Reserved.
SIDEWALKS (CS)
In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable:
1. A State issued permit is required for any landscaping or tree installation, including installation of tree wells.
2. A separate permit must be obtained from Caltrans for any driveway, handicap-ramp installations or any sidewalks that are other than Portland Cement Concrete constructed in compliance with Caltrans Standard Specifications.
3. Traffic control is authorized only between 9 a.m. and 3 p.m., Monday through Friday, holidays excluded. Any traffic control that requires lane closure shall be in compliance with the appropriate traffic control plan. Where required by the plan, the use of a flashing arrowboard is MANDATORY.
4. New curb and gutter installations shall be State Standard Type A2-6, unless necessary to conform to existing adjacent curb and gutter installations.
5. The minimum width of a sidewalk should be 8 feet between a curb and a building when in urban and rural main street place types. For all other locations the minimum width of sidewalk should be 6 feet when contiguous to a curb or 5 feet when separated by a planting strip.
6. Alignment and grade of gutter and sidewalk shall match the existing.
7. Existing concrete curb and paved shoulder shall be saw cut to a neat line prior to excavating and forming. Existing concrete sidewalk shall be saw cut at the scoreline. Paved shoulder shall be replaced with asphalt concrete paving material equal "in kind" and thickness to existing shoulder and shall conform to lip of new curb and gutter.
8. Permittee shall be responsible for the relocation or adjustment of any utility required as the result of work authorized by this permit, and utility relocation shall be completed prior to the installation of any new curb, gutter or sidewalk.
9. A monolithic pour of sidewalk and curb and gutter shall not be permitted.
9.d
June 26, 2023
Packet Pg. 321
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9.d
June 26, 2023
Packet Pg. 322
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9.d
June 26, 2023
Packet Pg. 323
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June 26, 2023
Packet Pg. 324
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June 26, 2023
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9.d
June 26, 2023
Packet Pg. 326
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9.d
June 26, 2023
Packet Pg. 327
67$7(2)&$/,)251,$'(3$570(172)75$163257$7,21
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1HZ
By acceptance of this encroachment permit, Permittee hereby agrees that:
1. All construction debris/materials/water/exce ss soil must become the property of the Permittee, and must be transported and di sposed of, outside of Caltrans’ right-of-way, in accordance with all applicable environmental laws and regulations. The Permittee mus t be identified as the generator for all construction debris/materials/water/excess soil and must be responsible for proper identifi cation (including sampling and analysis) and management of all construction and contaminated debris/materials/water/excess soil that a re removed, and/or excavated, from the work site. If hazardous waste is generated, the Permittee must obtain an Environmental Protection Agency (EPA) Identification Number issued in their name. State Permit Inspector does not sign any manifests or shipping papers. The Permittee must be named as the generator on all Uniform Hazardous Waste Manifests and shipping papers. Caltrans must not be identified or written anywhere on the manifests or shipping papers. Prior to waste disposal, the Permittee should submit the w aste generator form(s) to State Permit Inspector for verification. The Permittee must submit to the State Permit Inspector, a copy of all manifests and/or shipping papers generated for materials removed, transported and/or excavated from the state right-of-way.
2. If contaminated material is encountered, Permittee is to stop work and contact the State Permit Inspector immediately. The P ermittee must submit a Sampling and Analysis Plan (SAP), and a Health and Safety Plan (HaSP) prepared by a Certified Industrial Hygienis t (CIH) and in conformance with California Code of Regulations title 8, section 5192, “Hazardous Waste Operations and Emergency Response” for sampling activity through a separate permit application. Upon the permit review, additional environmental docume nts may be required prior to resumption of construction activity.
3. Permittee is responsible for any violation, penalty, enforcement action, corrective action, remedial action, and any other ty pe of consequences resulting from cross contamination of groundwater (including perched groundwater), improper handling/managing of hazardous materials and/or placement of contaminated materials inside Caltrans right-of-way.
4. It is the Permittee’s responsibility to comply with the Department of Toxic Substances Control (DTSC) ADL requirements for ro adway soil management. Reuse of soils containing greater than 80 mg/kg total lead is not allowed without written approval of the DTSC and Caltrans. The Soil Management Agreement for Aerially Deposited Lead-Contaminated Soils between Caltrans and the DTSC does not constitute written approval for the Permittee to reuse soils containing greater than 80 mg/kg total lead.
5. The Permittee must implement the emergency notification requirements established in the California Office of Emergency Management Hazardous Materials, Spill / Release Notification Guidance (http://www.caloes.ca.gov/).
6. Any imported material used for backfill must be free of contamination, and a certificate of the material as “clean” with the source area of the material must be provided to Permit Inspector upon request. Importing soils containing greater than 80 mg/kg total lead for use in state right-of-way is not allowed.
7. Stockpiles of material containing aerially deposited lead shall not be placed where affected by surface run-on or run-off. S tockpiles shall be covered with plastic sheeting 13 mils minimum thickness or with one foot of nonhazardous material. Stockpiles shall no t be placed in environmentally sensitive areas. Stockpiled material shall not enter storm drains, inlets, or waters of the State.
9.d
June 26, 2023
Packet Pg. 328
D4-Office of Permits/Office of Traffic Management Page 1 of 2 Rev. 0/20 D4 Encroachment Permit Work Scheduling Request Form
Submit your request to schedule traffic control weekly, 7 days in advance, using this form. Submit your request to State Representative (Inspector) listed on page 1 or 2 of your permit. If your inspector is not available, contact Permit Duty Station at (510) 286-4401. Check special provisions for authorized work hours. Any deviation from the permit mustbe in writing and requires additional review and approval.
INSTRUCTIONS AND ABBREVIATIONS: See the procedures on page 2 of this form.
1. Permit No.: _________________________________ 2. Expiration Date: _____________ 3. Request Date: ______________
4. Caltrans Inspector: _________________________________________ 5. Requested Work Week: ___________to__________
6. Route: ___________ 7. County: ________________________8. City or Township:_________________________________
9. PostMiles: From: To: 10. Existing Lanes (in each Dir): Dir Lns / Dir Lns a
11. Describe Location (use landmark if necessary): From: ________________________To: ____________________________
12. Name of Conventional Highway or Surface St:_______________________________________________________________
13. Fill in or ‘x’ if applicable (a through k): (a)
Divided Hwy or Undivided Hwy (b) Full-Closure 1 dir or both dir (c) One-Way Traffic Control: Only on "Undivided" Hwy (Alternate use of same lane for both directions--hold traffic 5 –10 min w/flaggers) (d) Connector Ramp: (State Highway #) ___________to (State Highway #) __________Closed or Lane #__________ (e) Off-ramp: (Freeway to City St.) Ramp Name: _____________________________ Off-ramp Closed or Lane#: _______ (f) On-ramp: (City St. to Freeway) Ramp Name: _____________________________ On-ramp Closed or Lane#: _______ (g) Divert Traffic or Contra Flow: Reconfigure Lns/divert traffic to Lane# ___in the ___ Direction; ___Lns open each dir (h) Intermittent Traffic Control (i) Various Locations (j) Long-Term (24+ hours continuous) ETO_________________ (k) Year: Time Dir * * * * * * Restricted Lanes * * * * * * Brks Closure ID# From
DATE
To
DATE
DAY(S) 24-HR CLOCK NB SB Full
Closure
See
Detour
SHLDR
123456
V
L
Aux
or
Coll
CD
or
Med
TURN
PCKT(S)
Park
Strip
5 to
15 min
Roll-
ing
Caltrans
will complete &
return
SU–M-T-W-
TH-F-SA
Start
(10-97)
Finish
(10-98) EB WB LR L R
14. Description of work/comments: _________________________________________________________________________ _____________________________________________________________________________________________________
15. Detour (Required for full closure): _____________________________________________________________________________________________ _____________________________________________________________________________________________________
16. Contingency Plan: _______________________________________________________________________________________________________
17. On-site during work (circle if applicable): CHP / PD / Other: __________________________________________________
18. Name: Permittee or Permittees Representative/Contractor:
Address including zip code:
On-site Personnel
Contact Name of person in
responsible charge & phone
number(s).
Name:
Email:
Office: FAX:
Cell: Emergency phone number 24/7:
19. "REAL-TIME" STATUS INSTRUCTIONS – PLEASE MAKE YOUR FIELD PERSONNEL AWARE & RESPONSIBLE! Permittee must STATUS lane closures DAILY via Caltrans District 4's 24-Hour Communication Center at ( 510) 286-6359.
Status using Closure ID Number when work begins, to 1097 (1st cone down), and again to 1098 (last cone picked up); OR, 1022 to cancel. Any delay in picking up your closure must be reported immediately.
9.d
June 26, 2023
Packet Pg. 329
D4-Office of Permits/Office of Traffic Management Page 2 of 2 Rev. 0/20 D4 Encroachment Permit Work Scheduling Procedures
INSTRUCTIONS: Fill in blanks or check appropriate boxes. Attach maps or diagrams, if available. Enter beginning day through ending day of work week (M-T-W-TH-F-SA-SU). Date: Month/Day–Enter month (01-12) and day (01-31) of requested week. Start & Finish Time: Use 24-hour clock format. Read the Permit Special Provisions for hours & days allowed. Separate lane closure #’s are required for each direction and facility. Use separate line for each. Lanes are numbered in direction of travel from left to right, excluding turn pockets; left being #1 or "fast lane." Check boxes under Restricted Lanes to indicate lanes or parts of highway to be closed. VL may be checked with note in Comments Section stating number of lanes to remain open at all times.
ABBREVIATIONS: Aux =auxiliary, CD=Center Divide; Coll=Collector; Contra Flow=Close 1 direction of traffic and divert to lane(s) in opposite direction or a turn lane . DAY(S)= (M-T-W-TH-F-SA-SU); Dir=Direction ( NB=Northbound, SB=Southbound, WB=Westbound, EB=Eastbound); ETO=Emergency Traffic Operations; F/L=fog line; Hwy=Highway; Lns=Lanes; L=Left; Med=Median; Park Strip =Parking area parallel to lane; PCKT=Pocket; Rolling=traffic breaks for closure such as sweeping; R=Right; SHLDR=Shoulder; VL=Various Lanes Requests for scheduling must be submitted on this form to the Inspector listed on page 1 or 2 of your permit. If your inspectoris not available, contact Permit Duty Station at (510) 286-4401. All permitted work (with or without traffic control) is subject to advance scheduling on this form, seven (7) days in advance of the work week requested. Submittals and approvals must continue on a weekly basis. If work begins weekly on Sunday, the work week must be Sunday through Saturday. If work week begins on Monday, the work week must be Monday through Sunday.
Incomplete, illegible, or inaccurate requests may be returned for correction. Assistance for completing the request may be obtained from the designated State Representative.
Every attempt will be made to return timely requests with closure ID or work authorization numbers, to the Permittee by close of business on Thursday, prior to the scheduled work week. When deemed necessary to ensure public convenience, Caltrans may deny and/or reschedule the request.
All requests must include a contingency plan for restoring public traffic (i.e. reopening of a closed lane, ramp and/or shoulder) in the event of (1) CHP or the local authority requires opening due to an unforeseeable incident in the nearby vicinity, or (2) permitted experiences an equipment breakdown, shortage of or lack of production materials or any other failure which would otherwise delay restoring public convenience within the time limits specified in the permit. The contingency plan must includeavailability of any proposed standby equipment and stockpiled materials that can be utilized for the immediate opening of closures when ordered by the State representative. Acceptance of the contingency plan by the Engineer must not relieve the Contractor from the requirement of opening the restricted travel way to accommodate public traffic as specified in the lane closure hour’s section of the permit provisions.
Caltrans will review and process the request by entering all information into the Statewide Lane Closure System (LCS).
Thisprocess generates a work authorization number*. This number will be entered on the request form and returned to Permittee asapproval to proceed AND will be used to "Real-Time Status" on a daily basis. Permittee must communicate with Caltrans 24-hour District 4 Communication Center (DCC) via telephone at ( 510) 286-6359 twice daily when working, or once daily if cancelled.
D When work begins (1st cone down), Permittee must contact Caltrans DCC and relay: "(Closure ID #*) is 1097." E When work ends (last cone picked up), Permittee must contact Caltrans DCC and relay: "(Closure ID #*) is 1098." F If the work is cancelled on any scheduled day, Permittee must contact Caltrans DCC and relay; "(Closure ID #*) is 1022." A "10-22" (cancellation) can be phoned any time before the scheduled "10-97" time, but no later than 1 hour prior to scheduled "10-98" time.
G During the work, any unexpected occurrences including delayed openings, accidents, etc., must be communicated to Caltrans DCC immediately.
Avoid possible miscommunication when calling status. Use the PHONETIC ALPHABET to state your Closure ID:
A=Adam, B=Boy, C=Charles, D=David, E=Edward, F=Frank, G=George, H=Henry, I=Ida, J=John, K=King, L=Lincoln, M=Mary, N=Nora, O=Ocean, P= Paul, Q=Queen, R=Robert, S=Sam, T=Tom, U=Union, V=Victor, W=William, X=X-ray, Y=Yellow, Z=Zebra. Example: P82CA="Paul 82 Charles Adam"
10. The intent of these procedures is to help ensure public convenience by identifying planned closures on the State Highway system, resolving potential conflicts, and disseminating all available "REAL-TIME" information via the traffic media to all motorists, including but not limited to the public, CHP, local police and sheriffs’ office, and emergency fire and rescue personnel.
* "closure ID number" is the same as "work authorization number"
9.d
June 26, 2023
Packet Pg. 330
3(50,712
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9.d
June 26, 2023
Packet Pg. 331
1. ALL MATERIAL AND WORKMANSHIP SHALL FULLY CONFORM WITH THE
SPECIFICATIONS, STANDARDS, AND ORDINANCES OF THE CITY OF SAN CARLOS. STANDARD SPECIFICATIONS AND DETAILS ARE AVAILABLE IN THE OFFICE OF THE CITY ENGINEER.
2. THE OFFICE OF PUBLIC WORKS INSPECTION SHALL BE NOTIFIED AT LEAST 72 HOURS IN ADVANCE OF ANY WORK.
3. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE THE EXISTENCE AND LOCATION OF ALL UTILITIES. THE UNDERGROUND CONTRACTOR SHALL NOTIFY UTILITY COMPANIES AT LEAST 48 HOURS IN ADVANCE OF CONSTRUCTION TO FIELD LOCATE UTILITIES. CONTACT UNDERGROUND SERVICE ALERT AT 800-227-2600.
4. THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY FIELD CHANGES MADE WITHOUT WRITTEN AUTHORIZATION FROM THE CITY ENGINEER.
5. CONTRACTOR SHALL PROVIDE ADEQUATE TRAFFIC CONTROLS & SHALL
SUBMIT A TRAFFIC CONTROL PLAN
6. ALL EXISTING UTILITIES AND PRIVATE IMPROVEMENTS THAT BECOME
DAMAGED DURING CONSTRUCTION SHALL BE COMPLETELY RESTORED TO
THE SATISFACTION OF THE CITY ENGINEER, AT CONTRACTOR'S SOLE EXPENSE.
7. THE CONTRACTOR AGREES THAT, IN ACCORDANCE WITH GENERALLY
ACCEPTED CONSTRUCTION PRACTICES, THE CONTRACTOR WILL BE
REQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE
CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT,
INCLUDING SAFETY OF ALL PERSONS AND PROPERTY AND THAT THIS
REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND NOT JUST DURING NORMAL WORKING HOURS.
8. EXCAVATIONS SHALL BE ADEQUATELY SHORED, BRACED AND SHEETED SO
THAT THE EARTH WILL NOT SLIDE OR SETTLE AND SO THAT ALL EXISTING IMPROVEMENTS OF ANY KIND WILL BE FULLY PROTECTED FROM DAMAGE.
ANY DAMAGE RESULTING FROM A LACK OF ADEQUATE SHORING, BRACING OR
SHEETING, SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR AND SHALL
MAKE NECESSARY REPAIRS OR RECONSTRUCTION AT CONTRACTOR OWN EXPENSE.WHERE THE EXCAVATION FOR A CONDUIT TRENCH, AND/OR
STRUCTURE IS FOUR FEET OR MORE IN DEPTH, THE CONTRACTOR SHALL
PROVIDE ADEQUATE SHEETING, SHORING AND BRACING OR EQUIVALENT
METHOD, FOR THE PROTECTION OF LIFE, OR LIMB, WHICH SHALL CONFORM
TO THE APPLICABLE CONSTRUCTION SAFETY ORDERS OF THE DIVISION OF INDUSTRIAL SAFETY OF THE STATE OF CALIFORNIA. THE CONTRACTOR SHALL ALWAYS COMPLY WITH OSHA REQUIREMENTS.
9. SHOULD IT APPEAR THAT THE WORK TO BE DONE, OR ANY MATTER RELATIVE
THERETO, IS NOT SUFFICIENTLY DETAILED OR EXPLAINED ON THESE PLANS,
THE CONTRACTOR SHALL CONTACT THE ENGINEER FOR SUCH FURTHER EXPLANATIONS AS MAY BE NECESSARY.
10.EXISTING UTILITIES SHALL BE MAINTAINED IN SERVICE AND IN PLACE BY THE CONTRACTOR DURING CONSTRUCTION UNLESS OTHERWISE SHOWN.
11.CONTRACTOR SHALL PROTECT ALL MONUMENTS.
12. ALL USA MARKINGS TO BE REMOVED AT END OF CONSTRUCTION.
GENERAL NOTES:
SHEET INDEX:
SHEET NUMBER DESCRIPTION
LOCATION MAP:
NTS
1 C1.1
AB AGGREGATE BASE
AC ASPHALT CONCRETE, ASBESTOS CEMENT
ACP ASBESTOS CEMENT PIPE
APPROX APPROXIMATE
AT&T AMERICAN TELEPHONE & TELEGRAPH
BC BEGIN CURVE, BOTTOM OF CURB
BW BACK OF WALK
C CURVE
CDF CONTROLLED DENSITY FILL
CI CAST IRON
CL CENTERLINE
CMP CORRUGATED METAL PIPE
COM COMMUNICATION
CONC CONCRETE
CY CUBIC YARD
DI DRAIN INLET
DIFF DIFFERENCE IN ELEVATION BETWEEN NEW & EX
DWY DRIVEWAY
E ELECTRICAL, EASTING
EC END CURVE
ECB EXISTING CONCRETE BARRIER
EP EDGE OF PAVEMENT
EX EXISTING
FDAC FULL DEPTH ASPHALT CONCRETE
FG FINISH GRADE
FH FIRE HYDRANT
FL FLOW LINE
FO FIBER OPTICS
FS FIRE SERVICE
FW FACE OF WALK
GG AS
GB GRADE BREAK
GND GROUND
HDPE HIGH DENSITY POLYETHYLENE PIPE
HP HIGH POINT
HV HIGH VOLTAGE
HYD FIRE HYDRANT
INV INVERT
IRR IRRIGATION
L LEFT, LINE, LENGTH
LAT LATERAL
LF LINEAR FEET
LP LOW POINT
LT LEFT
MH MANHOLE
MISC MISCELLANEOUS
MON MONUMENT
MW MONITORING WELL
N NORTHING
OC ON-CENTER
OH OVERHEAD UTILITY LINE
PB PACIFIC BELL
PCC PORTLAND CEMENT CONCRETE
PG&E PACIFIC GAS & ELECTRIC
PL PLASTIC
POC POINT OF CONNECTION
PT POINT
PVC POLYVINYL CHLORIDE
PUE PUBLIC UTILITY EASEMENT
R RADIUS, RIGHT
RC RELATIVE COMPACTION
RCP REINFORCED CONCRETE PIPE
REHAB REHABILITATION
RT RIGHT
R/W RIGHT OF WAY
S SOUTH
SD STORM DRAIN
SDMH STORM DRAIN MANHOLE
SDR STANDARD DIMENSION RATIO
SFW SAN FRANCISCO WATER
SL STATION LINE, STREET LIGHT
SM SURVEY MARKER
SS SANITARY SEWER
SSCO SANITARY SEWER CLEANOUT
SSMH SANITARY SEWER MANHOLE
STA STATION
STD STANDARD
SW SIDEWALK
TC TOP OF CURB
TEL TELEPHONE, TELECOM
TFL THEORETICAL FLOW LINE
TFW TOP FACE OF WALL
TTC THEORETICAL TOP OF CURB
TYP TYPICAL
UT UTILITY
VCP VITRIFIED CLAY PIPE
W, WTR WATER
WM WATER METER
WV WATER VALVE
WW WELDED WRAP
ABBREVIATIONS:
VICINITY MAP:
NTS
1000 & 1005
DRAKE CT
261 EL
CAMINO REAL
1 C1.1 COVER SHEET
2 C2.1 1000 DRAKE CT - DEMOLITION PLAN
3 C2.2 1000 DRAKE CT - IMPROVEMENT PLAN
4 C2.3 1005 DRAKE CT STORM DRAIN IMPROVEMENTS
5 C2.4 261 EL CAMINO REAL STORM DRAIN IMPROVEMENTS
6 C2.5 261 EL CAMINO REAL POTHOLE LOCATIONS
7 C2.6 3017 BRITTAN AVE - DEMOLITION PLAN
8 C2.7 3017 BRITTAN AVE - DEMOLITION PLAN
9 C2.8 3017 BRITTAN AVE - IMPROVEMENT PLAN
10 C2.9 3017 BRITTAN AVE - SITE PHOTOS
11 C3.1 CIVIL DETAILS
12 C3.2 CIVIL DETAILS
13 C3.3 CIVIL DETAILS
14 C4.1 CONSTRUCTION BEST MANAGEMENT PRACTICES
3017 BRITTAN
AVE
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
ANY DAMAGED AND OBLITERATED
TRAFFIC STRIPING, MARKERS AND
MARKINGS MUST BE REPLACED IN KIND
TRAFFIC CONTROLS TO BE
SUBMITTED BY CONTRACTOR PRIOR
TO START OF CONSTRUCTION
9.d
June 26, 2023
Packet Pg. 332
SD
SD
SD
SD
SD
XXXXXXXXXXXX
X
X
X
X
X
X
X
2 - 1
-
5 -
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
X X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
1000
3 -
4 -
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023 2
C2.1
REMOVE
WOODEN
FRAME
MATCHLINE: SEE BELOW
CONSTRUCTION NOTES:
REMOVE SHED. COORDINATE WITH PROPERTY OWNER AND CITY
FOR RELOCATION. MAINTAIN 5' MIN CLEARANCE BETWEEN
HOUSE AND FENCE
MATCHLINE: SEE ABOVE
REMOVE STORM HEADWALL, INLET, WOODEN FRAMING
REMOVE CONCRETE SAND BAG BARRIER
REMOVE PLYWOOD FENCE AND SANDBAGS
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO NOTIFY THE ENGINEER IF
ANY OF THE EXISTING STRUCTURES, IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES
SHOWN ON THE DRAWINGS CONFLICT WITH THE PROPOSED CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE. CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA, CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE SHORING PER OSHA REQUIREMENTS.
5. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PREFORMED TO THE SATISFACTION OF THE CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC) ACCORDINGLY.
7. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC).
LANDSCAPE IRRIGATION BROKEN OR DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
REMOVE CHAIN LINK FENCE & GATE
REMOVE LARGE BOULDER
EX HEADWALL1
REMOVE EX
HEADWALL
EX BOULDERS2
EX SHED
EX SHED3
EX PLYWOOD FENCE & SANDBAGS4
REMOVE LANDSCAPE, SUBSOIL.
EXCAVATE AS NECESSARY TO MEET
GRADES REQUIRED FOR DESIGN
SUBGRADE
LEGEND:
APPROXIMATE RIGHT OF WAY
REMOVE 12" CMP STORM DRAIN PIPE
EX SITE CONCRETE SAND BAG BARRIERS & CHANNEL5
PROTECT IN PLACE RETAINING WALL
PROTECT IN PLACE BENCH
CONFIRM ORIGIN TIE IN TO EX STORM SYSTEM & IF ACTIVE
PROTECT IN PLACE TREE
9.d
June 26, 2023
Packet Pg. 333
XXX
X
X
X
SD
SD
SD
SD
SD
S
385
390
395
400
405
410
TW 391.9±
FG 387.9
DIFF -1.5±
FG 383.6
DIFF -0.1±
FG 383.3
DIFF +0.4±
TW 394.9±
FG 390.9
DIFF -3.5±
TW 399.3±
FG 395.3
DIFF -3.7±
FG 396.0
DIFF +0.0±
TW 400.1±
FG 396.1
DIFF -4.0±
FG 389.0
DIFF +0.0±
FG 390.8
DIFF -0.4±
FG 395.2
DIFF -0.1±
23.6%
29.0%
9 C3.2
9 C3.2
8 C3.2
8 C3.2
13.6%14.7%
14.1%14.3%
13.3%13.3%
FG 403.0±
DIFF +1.7±
MATCH EX
FG 402.2±
FG 397.3±
DIFF +0.0±
TW 393.1±
FG 389.1
DIFF -2.5±
2.0%
FG 389.0
DIFF +0.0±
FG 389.0
DIFF +0.0±
FG 389.0
DIFF +2.1±
FG 389.0
DIFF +3.5±
FG 389.0
DIFF +0.5±
FG 404.0±
DIFF +1.2±
FG 404.0±
DIFF +2.0±
10+00 10+50 11+00
398
388
380
382
384
386
390
392
394
396
400
398
388
380
382
384
386
390
392
394
396
400
402
EX FENCE. SEE PLANS
402
EX. 15"
RCP
EX. 12" RCP
23± LF 15" CORRUGATED HDPE @ 23%
31± LF 15" CORRUGATED HDPE @ 5%
SD INLET
GRATE 387.0
SIDE OPENING 386.0
15" INV 381.87 (IN-NW)
15" INV 381.81 (OUT-SE)
EX. CONC.
PATIO
15" INV 388.00 (OUT-SE)
CHECK DAM
CONNECT
TO EX PIPE
404
EXISTING GROUND
NEW FENCE. SEE PLANS
XXXXXXXXXX
23%
50%
12%
21%
31%
29%
91%
9%
10+00
6"
1' (MIN.)
#3 @ 12"
#3 CIRCULAR TIRES
@ 6" OC (3 MIN)
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023 3
C2.2
CONSTRUCTION NOTES:
INSTALL DRAINAGE INLET WITH
SIDE OPENING. SEE DETAIL
INSTALL HEADWALL
INSTALL 15" CORRUGATED HDPE PIPE
INSTALL TRASH RACK. REFERENCE
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO NOTIFY THE ENGINEER IF
ANY OF THE EXISTING STRUCTURES, IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES
SHOWN ON THE DRAWINGS CONFLICT WITH THE PROPOSED CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE. CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA, CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE SHORING PER OSHA REQUIREMENTS.
5. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PREFORMED TO THE SATISFACTION OF THE CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC) ACCORDINGLY.
7. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC).
LANDSCAPE IRRIGATION BROKEN OR DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
INSTALL CHAIN LINK FENCE (MATCH IN-KIND)
GRADE & COMPACT TO FORM CLASS 2 AB PATHFOR MAINTENANCE ACCESS. SEE DETAIL LEGEND:
APPROXIMATE RIGHT OF WAY
INSTALL GATE (6' MIN WIDE)
CONNECT 15" CORRUGATED HDPE PIPE TO EX
15" RCP PIPE. SEE PIPE CONNECTION DETAIL
CONTRACTOR TO RECONNECT EXPOSED
CORRUGATED PIPE AS DETERMINED POSSIBLE
4" Ø BOLLARDS AT 1' OC. FINAL LAYOUT &
LOCATIONS TO BE CONFIRMED IN FIELD &
APPROVED BY CITY. SEE DETAIL
2 C3.2
INSTALL TIMBER SOLDIER PILE
RETAINING WALL. SEE DETAIL
6 C3.2
PROFILE
HORIZONTAL SCALE: 1" =5'
VERTICAL SCALE: 1" = 2.5'
RIP RAP. SEE DETAIL 3
C3.1
EARTHEN WALL FILL WITH SOIL (95% RELATIVE
COMPACTION). SEED WITH LOCAL NATIVE GRASSES &
WILDFLOWERS. COVER WITH EROSION CONTROL BLANKET
CHECK DAM. SEE DETAIL
PIPE CONNECTION
SCALE: NOT TO SCALE
1 C3.2
5 C3.2
4 C3.1
COORDINATE WITH CITY ON TREE ROOTS
1 C3.1
SEED WITH LOCAL NATIVE GRASSES & WILDFLOWERS.COVER WITH EROSION CONTROL BLANKET 1 -
TRASH RACK1
7 C3.2
REPLACE IN-KIND
TRASH RACK
INSTALL 4" PERFORATED PIPE SDR-35
WITH HOLES FACING DOWN
INSTALL 4" PVC SDR-26
INSTALL STORM DRAIN CLEANOUT.
SEE DETAIL
8 C3.2
9.d
June 26, 2023
Packet Pg. 334
380
380
385
390
395
385
390
395
SD
SD
SD
SD
SD
SD
SD
SD
1 -
X
X
X
X
X
X
X
X
2 -
3 -
3 -
FG 389.6±
DIFF +1.9±
MATCH EXFG 389.3±
7.4%
FG 386.5±DIFF +0.0±
MATCH EXFG 384.8±
FG 385.9±DIFF +2.1±
FG 382.4±
DIFF +0.0±
TW 382.5±FG 381.5±
TW 382.5±FG 381.5±
78%
91.3%
25.1%
32.1%
6.1%
FG 390.6±DIFF +1.7±
FG 390.6±
DIFF +2.0±
FG 386.9±DIFF +1.8±
FG 386.9±DIFF +0.2±
4"Ø BOLLARDS AT 1' OC. FINAL
LAYOUT & LOCATION TO BE
CONFIRMED IN FIELD &
APPROVED BY CITY. SEE DETAIL
2 C3.2
PROTECT IN
PLACE EX 15" PIPE
REMOVE EX TRASH RACK.
INSTALL NEW TRACK
RACK. SEE REFERENCE
RECONSTRUCT
INLET
EX WOOD DECK
EX DIRT
EX CONCRETE
PATH
REMOVE EX
HEADWALL
REATTACH
EX PIPE
EX FL
EX FL
PROTECT IN PLACE GATE
AND FENCE AND
CONCRETE FOOTING
ABOVE EX HEADWALL
6'
12'
TOP VIEW
#4 REBAR AT12" OC EACHWAY (TYP)
EXISTINGGROUND
EX FENCE. SEE PLANS
HEADWALL
2.8'
6"
1'
8"
1'
8"
1'
SIDE VIEW AT CENTER
4.7'
4%
#4 REBAR AT12" OC EACHWAY (TYP)
EX CONC. BASE
1" CHAMFER ALL
EXPOSED CORNERS
EXISTING
GROUND
FRONT VIEW
4'
1' 1'
RECONNECTEXISTING PIPE
1'
3.8'
NOTES:
1. CONTRACTOR TO CONFIRM IN FIELD EXACT DIMENSIONS AND
SHAPE OF EXISTING STORM HEADWALL AND ITS FOUNDATION
TO BE REMOVED.
2. 1" CHAMFER ALL EXPOSED CORNERS.
3. 2" CLEAR FROM EDGE OF CONCRETE TO REBAR.
4. ALL CONCRETE SHALL BE CLASS A.
5. REINFORCING SHALL BE INTERMEDIATE BILLET STEEL BARS
CONFORMING TO ASTM STDS.
1005 DRAKE COURT STORM DRAIN IMPROVEMENTS
SCALE: 1"=5'
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND
LOCATION OF ALL EXISTING STRUCTURES, IMPROVEMENTS,
UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING
UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO NOTIFY THE ENGINEER IF ANY OF
THE EXISTING STRUCTURES, IMPROVEMENTS, OR
UNDERGROUND AND OVERHEAD UTILITY LINES SHOWN ON THE
DRAWINGS CONFLICT WITH THE PROPOSED CONSTRUCTION, AND
WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF
THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE
SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR
KNOWLEDGE. CONTRACTOR SHALL EXERCISE CAUTION WHILE
EXCAVATING AND PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO
ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT
CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE
SHORING PER OSHA REQUIREMENTS.
4. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
5. FINAL LAYOUT OF ALL IMPROVEMENTS TO BE CONFIRMED IN
FIELD & APPROVED BY CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST
CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC)
ACCORDINGLY.
LEGEND:
APPROXIMATE RIGHT OF WAY
REMOVE HEADWALL
REMOVE AND REPLACE
IN-KIND TRASH RACK
EX FL
REMOVE
EXISTING
BOLLARDS
PROTECT IN PLACE
FENCE & CONCRETE
FOOTING
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
EX HEADWALL1
EX BOULDERS2
4 C2.3
HEADWALL DETAIL3
RIP RAP. SEE DETAIL 3
C3.1
CHECK DAM. SEE DETAIL 4
C3.1
SEED WITH LOCAL NATIVE GRASSES & WILDFLOWERS.COVER WITH EROSION CONTROL BLANKET
9.d
June 26, 2023
Packet Pg. 335
6" PVC6" PVC6P V6 P CVC
SS
SSSSS
SSSSSSSSSSSSS
SSSSSSSSSSSSSSS
SSS
S
SSSSSSSSSSSS
SS
SSS
SSSS
SSSS
SDSD
SDSDS
SDSD
SSDSDDD
SDD
SSSDDDDD
SDDD
SSDD
SDD
SSSSDD
SSSSSSSSSS
SSS
SSSSSSSSSSSSSSSSSS
SSSSSSSSSSSS
SSSSSS
S
SSSS
SS
SS
SS
SS
SS
SS
SS
SSSSS
SSSS
OH
H
OH
HH
H
O
OOH
H
OH
H
S
H
OHOHOHOHOHOH
HH
HOH
H
WW
WW
WW
WW
WWW
W
WW
W
W
D D D ED
ABANDONEDNDONEON
PVCVCP 8" V8"8 P
S
S
SSS
S
8" PVCP
6"" CI
24" CMP
4" CI4 C
12" AC
8" HP G
G
ATT
TTATTA
ATTATT
ATTATT
ATTATT
WWWW
ATTTT
ATTATT
8" HP G
8" HP G
TTTATTAT
ATTAT
TTAT
OO
O
OH
ATT
ZERZEREVEVE
Z
ZVERZERERVERVERVE
ZZ
VERZVERZERZ
Z
Z
Z
VERZERVERZVER
W
Z
ZVERZ
E
Z
G
GG
AT
A
SS
GGG
SSSS
SS
GGGG
AA
AA
GGGG
OHH
H
LEVLEV3LEV3LEV3LEV3
LELEV3LEV3LEV3LEV3
D
DD
LEV3LEV3V33
EVEV
LLEV3EV3LEV3LEV3EV
V3VV3LEV3VV3
WW
TT
TT
4" C
W
W
WWW
W
W
W
OHOH
H
WW
WW
W
W
24"
CMPMP
P
SSD
SD
SD SD SD SD
1+961+00
OPEN TRENCH:REPLACE EX 24" CMP WITH24" CORRUGATED HDPE, TYPE S
CALTRANS RIGHT-OF-WAY
1+501+00 1+50 2+00
35 30
25 20
15 STA 1+96
RIM 24.28
24" INV 17.22-OUT
24" INV 19.68-IN
STA 1+00
24" INV 20.17-OUT
18" INV 20.87-IN
96± LF 24" CORRUGATED HDPE, TYPE S @ 3.1%
6" INV 20.08-IN
RIM 22.97
EX GRADE
@ SD
EL CAMINO REAL ROAD
EX DRIVEWAY
& SIDEWALK
2.7'±2.3'±
EX 8"
SS
EX
ATT
EX
WTR
EX SS
(ABANDONED)
EX
LV3
EX
GAS
EX
WTR
EX
VERZ
CALTRANS RIGHT-OF-WAY
EX
ATT
2260260226260 2602266060260260260260226022222
2402400404242424040240240240224224022222440224224242400 24024242400 24 228028028280880800 2800 28028028022802802280802888008022880228800 28280 22228222 3333333
7777317317113131313313313173 777
990909
303300300300300300303003000 3000000033
2599252525925259225925592559959259259225959592592592599259925925259599 11112616126112 16126126161
261 EL CAMINO REAL STORM DRAIN IMPROVEMENTS
SCALE: 1"=10'
EL CAMINO REAL
EXISTING SD INLET (STA. 1+00)
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO NOTIFY THE ENGINEER IF ANY OF THE
EXISTING STRUCTURES, IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES SHOWN ON THE
DRAWINGS CONFLICT WITH THE PROPOSED CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE. CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA, CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. TRENCH EXCAVATION AND BACKFILL- REFER TO DETAIL
5. RESTORE ALL EXISTING STRIPING AND PAVEMENT MARKINGS AFFECTED BY STORM DRAIN REPLACEMENT.
6. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC).
LANDSCAPE IRRIGATION BROKEN OR DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
LEGEND:
APPROXIMATE RIGHT-OF-WAY
SD INLET OF PIPE BEING REPLACED
(PROTECT-IN-PLACE SD INLET)
RECONNECT PIPE TO MANHOLE
(PROTECT-IN-PLACE MANHOLE)
EXISTING MANHOLE (STA. 1+96)
STORM DRAIN MAP
SCALE: NTS
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
SITE MAP
SCALE: NTS
OAK ST
EL CAMINO REAL
ADJACENT EX 24" SD
SEGMENT TO REMAIN
96'
EX 24" SD SEGMENT
TO BE REPLACED
3 C3.2
9.d
June 26, 2023
Packet Pg. 336
6" PVC
S
SS
SS
SS
SS
SS
SD
SD
SD SD SD SD
SD
SD
SD
SD
SS
SS
SS
SS
SS
SS
S
SS SS
SS
SS
SS
SS
SS
OH
O
OH
OH
OH
OH
W
W
W
W
W
W
W
ABANDONED 8" VCP
8" PVC
6" CI
24" CMP
4" CI
12" AC
8" HP G
ATT
ATT
ATT
ATT
ATT
W
ATT
ATT
ATT
ATT
ATT
VERZ
VERZ
VERZ
VERZ
VERZ
G
G
G
G LEV3
LEV3
LEV3
LEV3
LEV3
W
W
W
W
W
24" CMP
CALTRANS RIGHT-OF-WAY
PH 3B
PH 3 PH 4
PH 2
PH 3A
PH 1
261 EL CAMINO REAL POTHOLE LOCATIONS
SCALE: 1"=10'
EL CAMINO REAL
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
LEGEND:
APPROXIMATE RIGHT-OF-WAY
05-12-2023
9.d
June 26, 2023
Packet Pg. 337
XXXXXX
X X X
X X
X
X X
X
X
X
X X X
X X X
X X X
X X X
X X X
X
X X
X
X X
X
X X
X X
X X
X X
X X
X X
X X
X X
X
243.92 JP
250.08 GM
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SDSDSDS
SD
SDSDSD
G G G G G G GGGGGG
G
G
G
G
G
G
2" G
W
W
W
W
W
W
W
W
3017
3015
EX DRIVEWAY
X X X
X X
X X
X X
X X
X
X X
X X
X X
X X
X X X
X X
X X
X X
X X
X X
X
X X X X X X X X X X X
X
X
X X X X X X X X X X X X X
X
X
X
X X X X
X
X
X
X X X X
X
X
X
X X X X
X X X X X X X
X
X X X X X X X
X
X X X X X X X
X
X
X
X
X
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
HEADER BOARD
3015
3017
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
MATCH LINE: SEE BELOW MATCH LINE: SEE SHEET C2.7
MATCH LINE: SEE ABOVE
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO NOTIFY THE ENGINEER IF
ANY OF THE EXISTING STRUCTURES, IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES
SHOWN ON THE DRAWINGS CONFLICT WITH THE PROPOSED CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE. CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA, CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE SHORING PER OSHA REQUIREMENTS.
5. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PREFORMED TO THE SATISFACTION OF THE CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC) ACCORDINGLY.
7. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC).
LANDSCAPE IRRIGATION BROKEN OR DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
REMOVAL
LEGEND:
APPROXIMATE RIGHT OF WAY
CONSTRUCTION NOTES:CONSTRUCTION NOTES:
PROTECT-IN-PLACE CONCRETE PAVEMENT
SAWCUT AND REMOVE CONCRETE CURB
PROTECT-IN-PLACE TREE
PROTECT-IN-PLACE WOODEN GATE
PROTECT-IN-PLACE WOODEN FENCE
PROTECT- IN-PLACE RETAINING WALL, LANDSCAPE
REMOVE CHAINLINK FENCE AND GATE
REMOVE FENCE AND BOLLARDS
REMOVE HEADWALL
PROTECT-IN-PLACE 15" RCP
REMOVE TRASH RACK AND CONCRETE FLATWORK
REMOVE CONCRETE BARRIER
REMOVE RETAINING WALL, TARPS, SANDBAGS, STRAW WATTLES,
AND SOIL AS NEEDED
REMOVE SOIL, DEBRIS, AND BRANCHES AS NEEDED TO EXPOSE
TRASH RACK, INLET, AND RETAINING WALL
REMOVE 3'± OF SOIL FROM EXISTING GROUND, MINIMUM 1.5:1
GRADING AT THE EDGES
9.d
June 26, 2023
Packet Pg. 338
X
X
X
X
X
X
X
X
X
SD
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
MATCH LINE: SEE SHEET C2.6
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION
OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO
NOTIFY THE ENGINEER IF ANY OF THE EXISTING STRUCTURES,
IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES
SHOWN ON THE DRAWINGS CONFLICT WITH THE PROPOSED
CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE.
CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND
PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE
BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA,
CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE SHORING PER OSHA REQUIREMENTS.
5. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PREFORMED TO THE SATISFACTION OF THE CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC) ACCORDINGLY.
7. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC). LANDSCAPE IRRIGATION BROKEN OR
DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE
REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY.
CONSTRUCTION NOTES:CONSTRUCTION NOTES:
PROTECT-IN-PLACE CONCRETE PAVEMENT
SAWCUT AND REMOVE CONCRETE CURB
PROTECT-IN-PLACE TREE
PROTECT-IN-PLACE WOODEN GATE
PROTECT-IN-PLACE WOODEN FENCE
PROTECT- IN-PLACE RETAINING WALL, LANDSCAPE
REMOVAL
LEGEND:
APPROXIMATE RIGHT OF WAY
REMOVE CHAINLINK FENCE AND GATE
REMOVE FENCE AND BOLLARDS
REMOVE HEADWALL
PROTECT-IN-PLACE 15" RCP
REMOVE TRASH RACK AND CONCRETE FLATWORK
REMOVE CONCRETE BARRIER
REMOVE RETAINING WALL, TARPS, SANDBAGS, STRAW WATTLES,
AND SOIL AS NEEDED
REMOVE SOIL, DEBRIS, AND BRANCHES AS NEEDED TO EXPOSE
TRASH RACK, INLET, AND RETAINING WALL
REMOVE 3'± OF SOIL FROM EXISTING GROUND, MINIMUM 1.5:1
GRADING AT THE EDGES
LOOKING SOUTH
LOOKING WEST
9.d
June 26, 2023
Packet Pg. 339
X
X
X
X
X
X
X
X
SD
255255
260 260
255
255
255
255
255
260
260
265
17.5%
-1.6%
-1.6%
-2.0%
-2.0%
-2.0%
R6.0'
R6.0'
R6.0'
6.0'
6.0'
6.0'
6.0'
12.9'
10.0'
14.4'
19.2'
15.0'
R1.0'
1 C3.3
1 C3.3
2 C3.3
2 C3.3
3 C3.3
3 C3.3
FG 255.1
DIFF -0.4±
TW 255.0±
FG 254.6
DIFF -0.1±
FG 249.7
DIFF -0.2±
FG 249.6
DIFF -0.3±
FG 255.0
DIFF -0.5±
FG 254.7
DIFF -0.8±
TW 255.0±
FG 254.0
DIFF -0.2±
FG 254.1
DIFF -3.4±
TW255.0±
FG 254.0
DIFF -0.9±
TW 255.0±
FG 254.0
DIFF -3.0±
TW 255.0±
FG 254.0
DIFF 2.0±
FG 248.59
DIFF 0.0±
INSTALL NEW HEADWALL, SEE DETAIL
3.3'±
8" CONCRETE CHANNEL
EG
FG
FG
REPLACE EX. OVERFLOW STRUCTURE WITH
DRAIN INLET WITH SIDE OPENING, SEE DETAIL
INSTALL NEW
WEIR STRUCTURE
FG
EX. TRASH RACK
4" Ø BOLLARD,
SEE PLAN AND DETAIL
RIP RAP, SEE PLAN
AND DETAIL
EG BEFORE STORM
EX. 15" RCP
EX. HEADWALL
6.0%
4" Ø PVC
WEEP HOLE
4" Ø PVC
WEEP HOLE
INV. 246.36
6.0%
6.0%
SD INLET
GRATE 252.1
SIDE OPENING 251.1
1 C3.2
2 C3.1
2 C3.2
3 C3.1
10+00 10+50 11+00
250
248
252
254
256
258
250
248
252
254
256
258
246
244
246
244
242 242
4" Ø PVC
WEEP HOLE
X SD
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
3017 BRITTAN STORM DRAIN IMPROVEMENTS
SCALE: 1"=5'
CHANNEL PROFILE
SCALE: 1"=5'
VERTICAL SCALE: 1"=2.5'
CONSTRUCTION NOTES:CONSTRUCTION NOTES:
INSTALL CHAINLINK FENCE AND GATE
INSTALL DRAINAGE INLET WITH SIDE OPENING, SEE DETAIL
BUILD HEADWALL AND CONCRETE CHANNEL, SEE PROFILE
BELOW, SHEET C3.3, AND AND DETAIL
INSTALL 4"Ø BOLLARDS AT 1' OC. FINAL LAYOUT & LOCATION TO BE CONFIRMED IN FIELD & APPROVED BY CITY. SEE DETAIL
BUILD CONCRETE CHANNEL WALL, SEE DETAIL
GENERAL NOTES:
1. CONTRACTOR TO FIELD VERIFY DIMENSIONS, ELEVATIONS, AND LOCATION
OF ALL EXISTING STRUCTURES, IMPROVEMENTS, UNDERGROUND AND OVERHEAD UTILITY LINES. KNOWN EXISTING UNDERGROUND UTILITIES ARE INDICATED IN THEIR APPROXIMATE LOCATION. CONTRACTOR TO
NOTIFY THE ENGINEER IF ANY OF THE EXISTING STRUCTURES,
IMPROVEMENTS, OR UNDERGROUND AND OVERHEAD UTILITY LINES
SHOWN ON THE DRAWINGS CONFLICT WITH THE PROPOSED
CONSTRUCTION, AND WAIT FOR THE ENGINEER'S DECISION PRIOR TO BEGINNING OF THE WORK.
2. KNOWN EXISTING UNDERGROUND & OVERHEAD UTILITIES ARE SHOWN IN THEIR APPROXIMATE LOCATION TO THE BEST OF OUR KNOWLEDGE.
CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND
PERFORMING CONSTRUCTION IN THE VICINITY OF THE UNDERGROUND LINES. REPLACEMENT AND REPAIR TO ANY DAMAGE OF THE EXISTING UTILITY LINES SHALL BE AT CONTRACTOR'S SOLE EXPENSE.
3. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE CLEARANCE
BETWEEN WORKING EQUIPMENT AND OVERHEAD LINES PER OSHA,
CAL-OSHA, AND CALIFORNIA PUC GUIDELINES AND REQUIREMENTS.
4. CONTRACTOR IS RESPONSIBLE FOR ENSURING APPROPRIATE SHORING PER OSHA REQUIREMENTS.
5. ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PREFORMED TO THE SATISFACTION OF THE CITY.
6. ACCESS TO SITE LIMITED. CONTRACTOR TO ADJUST CONSTRUCTION EQUIPMENT (SIZE, WEIGHT, TYPE, ETC) ACCORDINGLY.
7. RESTORE ALL EXISTING SURFACE IMPROVEMENTS IN-KIND (CONCRETE, PAVERS, ASPHALT CONCRETE, ETC). LANDSCAPE IRRIGATION BROKEN OR
DAMAGED BY THE CONTRACTOR'S OPERATION SHALL BE REPAIRED WITHIN 48 HOURS. PLANTS SHALL BE REPLACED IN-KIND, GRASS SHALL BE
REPLACED WITH SOD THAT CLOSELY MATCHES THE EXISTING GRASS (FESCUE, RYE, ETC). ALL RESTORATION WORK TO BE COORDINATED WITH PROPERTY OWNER & PERFORMED TO THE SATISFACTION OF THE CITY. 2 C3.1
2 C3.2
LEGEND:
INSTALL TRASH RACK, SEE REFERENCE 1
C2.2
BUILD 8" X 6' CLASS 2 AB TRAIL FOR MAINTENANCE VEHICLE
ACCESS. SEE DETAIL
INSTALL CONCRETE WEIR, SEE PROFILE BELOW AND DETAIL
INSTALL 8" - 12" SIZE RIP RAP ON FILTER
FABRICAT 6"MINIMUM. SEE DETAIL 3
C3.1
INSTALL 2 ROWS OF 4"Ø PVC WEEP HOLE FOR
WEIR WALL, SEE PROFILE BELOW
COVER AREA WITH LOCAL NATIVE GRASS SPECIES AND
NATURAL FIBER MATTING
REMOVAL
GRADE & COMPACT TO FORM CLASS 2 AB PATH
FOR MAINTENANCE ACCESS. SEE DETAIL
APPROXIMATE RIGHT OF WAY
RIP RAP. SEE DETAIL 3
C3.1
5 C3.2
SEED WITH LOCAL NATIVE GRASSES & WILDFLOWERS.
COVER WITH EROSION CONTROL BLANKET
2 C3.1
1 C3.2
INSTALL 4"Ø WEEP HOLE, SEE DETAIL 5
C3.1
5 C3.2
2 C3.1
LANDSCAPE RESTORATION LIMITS
SCALE: 1"=20'
9.d
June 26, 2023
Packet Pg. 340
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
EX. BACKYARD FRONT GATE1
EX. BACKYARD
FRONT GATE
EX. WOODEN FENCE2
EX. CONCRETE PAVEMENT3
EX. CONCRETE CURB4
EX. WOODEN
FENCE
SAWCUT AND REMOVE
CONCRETE CURB
SITE PHOTOS:
EX. LANDSCAPE6 EX. RETAINING WALL7
EX. WOODEN RETAINING WALL AND LANDSCAPE5
EX. WOODEN RETAINING WALLS
EX. HEADWALL AND TRASH RACK10
EX. BACKYARD GATE8
EX. OVERFLOW STRUCTURE9
EX. HEADWALL
EX. TRASH
RACK
EX. WOODEN RETAINING WALLS12
EX. CONCRETE BARRIERS11
EX. CONCRETE BARRIERS
SITE CONDITION BEFORE WINTER 2022
SITE CONDITION AFTER WINTER 2022
EX. HEADWALL AND TRASH RACK14EX. OVERFLOW STRUCTURE13 EX. WOODEN RETAINING WALLS16EX. CONCRETE BARRIERS15
9.d
June 26, 2023
Packet Pg. 341
NOTES:
1. CONTRACTOR TO CONFIRM IN FIELD EXACT DIMENSIONS AND
SHAPE OF EXISTING STORM HEADWALL AND ITS FOUNDATION
TO BE REMOVED.
2. 1" CHAMFER ALL EXPOSED CORNERS.
3. 2" CLEAR FROM EDGE OF CONCRETE TO REBAR.
4. ALL CONCRETE SHALL BE CLASS A.
5. REINFORCING SHALL BE INTERMEDIATE BILLET STEEL BARS
CONFORMING TO ASTM STDS.
TOP VIEW
9.2±'
14.2±' 1'
4.6'
6.0±'
1" CHAMFER ALLEXPOSED CORNERS
SIDE VIEW AT CENTER
FRONT VIEW
EX GROUND
14.2±'
4.8±'
8"
EX 15" RCP
1'
8.6±'
30.0°
1.0±'
3.0±'
1.0±'
NOTES:
1. CONTRACTOR TO CONFIRM IN FIELD EXACT DIMENSIONS AND
SHAPE OF EXISTING STORM HEADWALL AND ITS FOUNDATION
TO BE REMOVED.
2. 1" CHAMFER ALL EXPOSED CORNERS.
3. 2" CLEAR FROM EDGE OF CONCRETE TO REBAR.
4. ALL CONCRETE SHALL BE CLASS A.
5. REINFORCING SHALL BE INTERMEDIATE BILLET STEEL BARS
CONFORMING TO ASTM STDS.
TOP VIEW
8.0±'
13.0±' 1'
4.2'
6.0±'
30°
1" CHAMFER ALLEXPOSED CORNERS
SIDE VIEW AT CENTER
FRONT VIEW
EX GROUND
12.8±'
5.0±'
4.8±'
8"
NEW 15" RCP
7.0±'
WALL SECTION
1'
0.5±'
3.0±'
1.0±'
-
-
ROCK RIP RAP 8" - 12" SIZE
AT DEPTH 6" MINIMUM.
LAYOUT AND LOCATION TO
BE CONFIRMED IN FIELD
AND APPROVED BY CITY
GEOTEXTILE FABRIC
GEOTEXTILE FABRIC
VEGETATE RIP RAP
12"
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
EX SLOPEVARIES, SEE PLAN
GEOTEXTILE FABRIC
2'
HEADWALL DETAIL
3017 BRITTAN
SCALE: NTS
2 HEADWALL DETAIL
1000 DRAKE
SCALE: NTS
1 RIP RAP INSTALLATION
SCALE: NTS3
11 C3.1
VEGETATE RIPRAP:
BACKFILL RIP RAP VOIDS WITH ON-SITE SOIL AND PLANTS PER BELOW (THE CONTAINER PLANTS SHALL BE SMALL PLUGS OR CELL-TYPES):
1. STICKY MONKEY FLOWER (MINULUS AURANTIACUS) - 1.0' MIN APART
2. DEERWEED (LOTUS SCOPARIUS) - 3.0' MIN APART
3. RED WILLOW (SALIX LAEVIGATE) STAKES/POLES EMBEDDED 6" INTO SUBGRADE - 5.0' MIN APART
4. NATIVE BLACKBERRY (RUBIS URSINUS) - 1.0' MIN APART
5. CREEPING SNOWBERRY (SYMPHORICARPOS MOLLIS) - 6.0' MIN PART ROCK RIP RAP 8" -12" SIZE AT DEPTH 6"
MINIMUM. LAYOUT AND LOCATION TO BE
CONFIRMED IN FIELD AND APPROVED BY CITY
TYPICAL WINGWALLS SECTION DETAIL
WEEP HOLE. SEE DETAIL
7'-1"
5'-2"
(7'-1")/3
1'-11"
7'
#5@9
#6@9
1'-2"
7'-10"
5'-7"
(7'-10")/3
2'-3"
9'
#7@9
#6@9
1'-2"
#7@9#5@9
CHECK DAM
SCALE: NTS4
5 -
WEEP HOLE
SCALE: NTS5
WEEP HOLE. SEE DETAIL 5
-
1'-0"
9.d
June 26, 2023
Packet Pg. 342
GALVANIZED STEAL GRATE
AND FRAME, SEE NOTE 2
TWO #4 X 2'-6" ACROSS
SIDE OPENINGS
#4 BARS ACROSS OPENINGS
AS REQUIRED FOR 6"
VERTICAL CIR, MAX.
6" MIN. MIN.
#4 MIN ANCORS
FLOW LINE
GRADE
INLET
PIPE
SLOPE AT 2" PER FOOT TO OUTLET
1. MIN CLEARANCE SHALL BE 2" FOR ALL REINFORCING STEEL.
2. ALL INLETS SHALL BE CONSTRUCTED WITH CALTRANS TYPE 24-10S GRATES, SEE CALTRANS STANDARD PLAN D77B, AND TYPE J INLET FRAME SHOWN ON THIS PLAN.
3. NO PRECAST INLETS ARE ALLOWED WITHOUT PRIOR APPROVAL OF THE PUBLIC WORKS DEPARTMENT.
4. MAXIMUM DEPTH FOR INLET SHALL BE 4'. FOR DEPTHS GREATER THAN 4' USE A MANHOLE BASE WITH AN INLET TOP. THE INSIDE WALL WITH STEPS SHALL BE FLUSH WITH MANHOLE BASE INSIDE WALL BELOW.
REMOVE ANCHOR IF
SIDE OPENING BELOW.ACROSS FRONT OPENINGS
TWO #4 X 3'-8"
FLOW LINE
GRADE
OUTLET
PIPE
ALL DIMENSIONS ABOVE
THIS LINE ARE IDENTICAL
TO THE INLET, AS DETAILED
ON THIS PLAN.
#4 @ 12" EA WAY
5'-0" SQUARE
MIN
ALL DIMENSIONS ABOVE
THIS LINE ARE IDENTICAL
TO THE INLET, AS DETAILED
ON THIS PLAN.
#4 X 8" DOWELS @ 12"
SEE NOTE 4
"H" VARIES 4'-0" MAX
MIN
31 2" X 1
4" X 3'-4 7
8" BAR
(THRU FRAME AND GRATE)
(THRU FRAME)
3" TYP
TYP
TYP
VAR7"
2'-113
8"
6" 6" 6" 6"
6"
2'
3'
3'-57
8"
2'-0"
23 4"
3 16"
23 4"
1 4"
4" X 3" X 1
4"
2"
3 16"
2'-6"
4" X 3" X 1
2" X 2'-6"
3'-4"
3'-57
8"
6"
8"
#4 @ 12" EA WAY 4'Ø
31 2"
1 2"
1.5' DIAMETER CONCRETE
ENCASEMENT WITH 3" MIN
CLEAR
PRESSURE TREATED 4"X12"
TIMBER LAGGING
CONCRETE BLOCKING
AS NEEDED
6' (TYP)
W8X18 I-BEAM ENCASED IN
CONCRETE (2500PSI MIN)
APPLY EXPOSED STEEL
WITH 2 COATS OF BLACK
COAL TAR EPOXY
4" PERFORATED PIPE WITH SDR-35
WITH HOLES FACING DOWN
WASHED CLASS 2 PERMEABLE
ROCK WRAPPED WITH MIRAFI 140N
OR APPROVED EQUAL
TIMBER SOLDIER PILE
WALL. SEE DETAIL
6 -
1 BLOCK MIN
EMBEDMENT
EX SURFACE
BACK OF WALL
FACE OF WALL
4.0'±
(CONFIRM
IN FIELD)
12'±
(CONFIRM
IN FIELD)
1.5'
1'
4" FREEBOARD
I
EXISTING GROUND
EXISTINGFLOWLINE
6'
INSTALLRETAININGWALL
HEADWALL
3.5'
ACCESS
PATH
2.2'3'2.2'
EXISTINGGROUND 6'
INSTALL
RETAINING
WALL
INSTALLDROP INLET
SIDE
OPENING
RIP RAP ON
FILTER FABRIC
RIP RAP ONFILTERFABRIC
4.5'
4'
ACCESS
PATH
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
1 BOLLARDS
(DEBRIS CATCHER)2
STANDARD
TRENCH DETAIL3
CONCRETE GENERAL NOTES
4 12
DRAIN INLET WITH SIDE OPENING DETAIL
SCALE: NTS
PLAN VIEW TIMBER LAGGING DETAIL
SCALE: NTS6
6' MAINTENANCE TRAIL
SCARIFY, MOISTURE
CONDITION AND COMPACT
SUBGRADE TO 95% (TYP.)
8" CLASS 2 AB
(MECHANICALLY
COMPACTED TO 95%)
GEOTEXTILE SUBGRADE
FABRIC (MIRAFI 160N OR
APPROVED EQUAL)
SLOPE
EX GRADE
TRAIL ACCESS PATH DETAIL
SCALE: NTS5
TRAIL ACCESS PATH DETAIL
SCALE: NTS7SECTION VIEW 1000 DRAKE COURT STA 10+48
SCALE: NTS8 9
SECTION VIEW 1000 DRAKE COURT STA 10+72
SCALE: NTS
CLEANOUT DETAIL
SCALE: NTS8
9.d
June 26, 2023
Packet Pg. 343
INV. 246.36
2% MAX
FG FG
EG
EG
BUILD 8" X 6' CLASS 2 AB PATH
2% MAX
2:1
3:1
7.2%
1.5:1
10.3%
255
260
250
240
1+00 1+50
245
265
255
260
250
240
245
265
REMOVE SILT
NEW CONCRETE CHANNEL
2% MAX
2% MAX
FG
FG
EG
EG
FL 246.89
BUILD 8" X 6' CLASS 2 AB PATH
2% MAX
2% MAX
2:1
3:1
17.9%
1.5:1
255
260
250
240
1+00 1+50
245
265
255
260
250
240
245
265
REMOVE SILT
NEW CONCRETE CHANNEL
2% MAX
2% MAX
FL 247.80
FG
EG
FG
EG
4" Ø PVC WEEP HOLE
TOP OF
CONCRETE WEIR
BUILD 8" X 6' CLASS 2 AB PATH
2% MAX
2:1
17.9%
1.5:1
255
260
250
240
1+00 1+50
245
265
255
260
250
240
245
265
DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023 13
CROSS SECTION @ 15" PIPE INLET
SCALE: 1"=5'
VERTICAL SCALE: 1"=5'
CROSS SECTION @ HEADWALL
SCALE: 1"=5'
VERTICAL SCALE: 1"=5'
CROSS SECTION @ FIRST CONCRETE WEIR
SCALE: 1"=5'
VERTICAL SCALE: 1"=5'
3 1
2 9.d
June 26, 2023
Packet Pg. 344
C4.1
14 DWG NO.
JOB NO.
OF
CALIFORNIABY
14 SAN CARLOS220065SAN MATEO COUNTY
BID SUBMITTAL
JUNE 13, 2023
2023 ANNUAL STORM IMPROVEMENT
REVISIONS BY DATE
CITY OF SAN CARLOS
PUBLIC WORKS DEPARTMENT
600 ELM STREET
SAN CARLOS, CA 94070
TEL: (650) 802-4200
WWW.CITYOFSANCARLOS.ORG
06-13-2023
9.d
June 26, 2023
Packet Pg. 345
CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Adopt a Resolution Accepting the 447 Hillcrest Road Wall Replacement Project C2203 and Authorizing the Public Works Director to Issue and Record a Notice of Completion.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution accepting the 447 Hillcrest Road Wall Replacement Project C2203 (“Project”) and authorizing the Public Works Director to issue and record a Notice of Completion.
FISCAL IMPLICATIONS:
There is no fiscal impact and no additional appropriation needed at this time.
The Project is funded by C2203, which has a budget of $631,980 for Fiscal Year (“FY”) 2022-23.
On August 22, 2022, the City Council awarded the Project to Brannon Corporation in the amount of $525,980 and authorized an expenditure of contingency in an amount up to $106,000.
The total cost to complete the Project is $572,450.90, so there is sufficient budget to close-out the Project.
BACKGROUND:
The existing decorative wall along the property of 447 Hillcrest Road partially failed due to heavy rains in early 2020. Since then, maintenance staff has been securing the wall each winter to prevent complete failure and hillside slough off onto Hillcrest Road. However, the cost of securing the site every winter continues to escalate and a permanent solution is needed to secure the wall.
Staff retained Bellecci & Associates, Inc. (“Bellecci”) to provide recommendations and design for a permanent solution. Bellecci engaged a sub-consultant, Miller Pacific Engineering Group (“Miller Pacific”), to perform a site evaluation of the existing decorative wall and prepare a geotechnical engineering report with recommendations. Miller Pacific provided four options based on their site evaluation: a soldier pile and timber lagging retaining wall; a reinforced concrete retaining wall; a soil nail and shotcrete retaining wall; or, grade the slope and omit or shorten the wall. Miller Pacific recommended the soil nail and shotcrete retaining wall option because it is cost-effective and would maintain the existing wall height.
Staff concurred with the recommendation and requested that Bellecci move forward to prepare the final bid set construction documents for a soil nail and shotcrete retaining wall.
The City Engineer signed the final bid set of the specifications on June 13, 2022 and City Council
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approved the plans and specifications and authorized a call for bids at its June 27, 2022 meeting.
Staff advertised on July 1, 2022, held a bid opening July 26, 2022, and received one bid. The City Council awarded the Project to Brannon Corporation at its meeting on August 22, 2022.
ANALYSIS:
The Project began on November 30, 2022, and was completed on May 30, 2023 in accordance with the approved Project specifications.
Therefore, staff recommends accepting the 447 Hillcrest Road Wall Replacement Project C2203 and authorizing the Public Works Director to issue and record a Notice of Completion.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution accepting the 447 Hillcrest Road Wall Replacement Project C2203 and authorizing the Public Works Director to issue and record a Notice of Completion; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida, Public Works Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
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RESOLUTION NO. 2023 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS ACCEPTING THE 447 HILLCREST ROAD WALL REPLACEMENT PROJECT C2203 AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ISSUE AND RECORD A NOTICE OF COMPLETION.
WHEREAS, the existing decorative wall along the property of 447 Hillcrest Road partially failed due to heavy rains in early 2020; and
WHEREAS, maintenance staff has been securing the wall each winter to prevent complete failure and hillside slough off onto Hillcrest Road; and WHEREAS, the cost of securing the site every winter continues to escalate and a permanent solution is needed to secure the wall; and
WHEREAS, staff retained Bellecci & Associates, Inc. (“Bellecci”) to provide recommendations and design for a permanent solution; and WHEREAS, Bellecci engaged a sub-consultant, Miller Pacific Engineering Group (“Miller Pacific”), to perform a site evaluation of the existing decorative wall and prepare a geotechnical engineering report with recommendations; and
WHEREAS, staff concurred with Miller Pacific’s proposed recommendation and requested that Bellecci move forward to prepare the final bid set construction documents for a soil nail and shotcrete retaining wall; and
WHEREAS, the City Engineer signed the final bid set of the 447 Hillcrest Road Wall Replacement Project (“Project”) specifications on June 13, 2022 and the City Council approved the plans and specifications and authorized a call for bids at its June 27, 2022 meeting; and WHEREAS, the City advertised for bids for construction of the Project on July 1, 2022, and bids were opened on July 26, 2022; and
WHEREAS, City Council awarded the Project to Brannon Corporation at its meeting on August 22, 2022; and
WHEREAS, the Project began on November 30, 2022 and was completed on May 30, 2023 in accordance with the approved Project specifications; and WHEREAS, staff recommends accepting the 447 Hillcrest Road Wall Replacement Project C2203 and authorizing the Public Works Director to issue and record a Notice of Completion.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby accepts the 447 Hillcrest Road Wall Replacement Project C2203; and authorizes the Public Works Director to issue and record a Notice of Completion.
* * * * *
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I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 26th day of June 2023, by the following vote:
AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Adopt a Resolution Approving the Submittal of Annual Property Assessments to San Mateo County for National Pollutant Discharge Elimination System Stormwater Fees, Pulgas Creek Levee
Assessment Fees, and Sewer Service Charges for Fiscal Year 2023- 2024.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution approving the submittal of annual property assessments to San Mateo County (“County”) for National Pollutant Discharge Elimination System (“NPDES”) Stormwater fees, Pulgas Creek levee assessment fees, and sewer service charges for Fiscal Year (“FY”) 2023-2024.
FISCAL IMPLICATIONS:
Due to the delayed release of the San Mateo County July 2023 Secured Master Roll, projected assessment collections are based on the May 2023 Secured Master Roll and are therefore, approximations. The estimated total amounts for each assessment to be collected by the County Controller are projected to be:
Assessment Type Projected Amount to be Collected
NPDES Stormwater Fee* $438,453.25
Pulgas Creek Levee Assessment District Fee $28,614.24
Sewer Service Charges* $20,813,045.76
*Projected amount to be collected does not include non-tax roll parcels, which are invoiced separately.
The total amount of the levy to be collected by County Controller is projected to be $21,280,113.25. The fees and service charges are assessed against approximately 11,000 San Carlos parcels. The City’s FY 2023-24 budget is based on these revenue assumptions.
BACKGROUND:
The City levies various assessments annually through the County to support programs and projects already committed to by the City. The tax roll billing administration is done in partnership between City staff and the Financing District Consultant, NBS. A Council resolution is required to authorize the County to place these charges on the Property Tax roll.
Non-tax roll sewer billing is done by the City and accounts for the San Carlos Airport, San Mateo County, San Carlos Elementary School District, and the Peninsula Corridor Joint Powers Board (“JPB”), all of which are connected to the San Carlos sewer system. Similarly, NPDES Stormwater non-tax roll billing is done by the City and accounts for San Mateo County, San Carlos Elementary
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School District, Transit District, and the Peninsula Corridor JPB, all of which generate stormwater runoff that is captured by the San Carlos storm drain system. The following is a brief synopsis of each of the assessments:
NPDES Stormwater Fee
San Carlos, along with all other municipal stormwater dischargers in the County, is required to develop and implement a Stormwater Management Plan as a condition of the joint Municipal Regional Permit for Stormwater. The San Mateo Countywide Storm Water Management Plan 1993-1994 was approved by all cities, including San Carlos, and adopted by the Regional Water Quality Control Board in September 1993 as part of the NPDES Municipal Storm Water Discharge Permit. In 1994, the Council approved an Engineer’s Report establishing the Stormwater NPDES program charges for every parcel of land within the city limits. The fee for single-family residential properties is $20 per year and the fee for all other parcels is calculated based on the parcel area.
This revenue is used to support stormwater pollution prevention activities undertaken by City staff.
Pulgas Creek Levee Assessment District Fee
On September 13, 2010, the Council approved the formation of an Assessment District (“District”) to make improvements to the San Carlos portion of the Redwood Shores levee system at an estimated cost of $250,000. The Engineer’s Report for the District specified that the City be repaid by the assessments over a 10-year period at a nominal interest rate of 6%. After 10 years, the assessments will continue at a significantly reduced rate to fund the operation and maintenance of the levee, which is operated and managed by City staff.
Sewer Service Charges
The City’s sewer utility is a self‐supporting enterprise fund. The utility receives no General Fund revenues and relies primarily on sewer service charges as its main source of revenue. As such, the City’s sewer rates need to be set at levels adequate to fund the cost of providing sewer service. Costs include City sewer operations, maintenance and capital improvements, and a share of maintenance, operations and capital improvement needs at the Silicon Valley Clean Water treatment plant. At its May 28, 2019 meeting, the San Carlos City Council adopted Ordinance 1547 to increase sewer rates by 4.5% annually, beginning in FY 2019-20 through FY 2022-23. No additional rate structure modifications are proposed. A sewer rate holiday will be in effect for FY 2023-24 wherein all sewer rates will remain the same as FY 2022-23.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution approving submittal of property assessments to San Mateo County for NPDES stormwater fees; Pulgas Creek levee assessment fees; and sewer service charges; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Steven Machida, Public Works Director
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Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
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RESOLUTION NO. 2023 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
APPROVING THE SUBMITTAL OF ANNUAL PROPERTY ASSESSMENTS TO SAN MATEO
COUNTY FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
STORMWATER FEES, PULGAS CREEK LEVEE ASSESSMENT FEES, AND SEWER SERVICE CHARGES FOR FISCAL YEAR 2023-24.
WHEREAS, the City requires revenues to fund various programs and activities to serve the citizens of San Carlos; and
WHEREAS, the City collects some of its revenues through San Mateo County, which as a service to cities and other taxing entities, collects certain special assessments through the countywide property tax bill; and
WHEREAS, Section 13.16.020 of the San Carlos Municipal Code establishes the basis for stormwater charges for parcels in the city and that the charges for stormwater National Pollutant Discharge Elimination System (“NPDES”) program fees shall be billed annually on the real property tax roll; and
WHEREAS, after formation of the City of San Carlos Pulgas Creek Levee Improvements Assessment District in 2010, the fees were determined by the Engineer’s Report and are billed annually on the real property tax roll; and
WHEREAS, Section 13.04.050 of the San Carlos Municipal Code provides that the charges for sewer collection and treatment shall be billed annually on the real property tax statement for the City of San Carlos; and
WHEREAS, the Public Works Director prepared, in accordance with the methods passed and approved by the City Council, a levy of NPDES program fees, Pulgas Creek Levee assessment fees and sewer service charges for Fiscal Year (“FY”) 2023-24.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of San Carlos does hereby approve the levy of NPDES program fees, Pulgas Creek Levee assessment fees, and sewer service charges for FY 2023-24; and
THAT the Public Works Director be, and hereby is, directed to file with the County Controller of San Mateo County a copy of said levy of fees to be collected with the real property taxes for FY 2023-24; and
THAT the County Controller of San Mateo County shall, upon receipt of said levy, enter the amounts of said fees against the respective lots or parcels as they appear on the assessment roll for FY 2023-24; and
THAT the Administrative Services Director of the City of San Carlos be authorized to approve corrections of said roll of fees when investigation of requests for corrections indicates the charges were incorrectly computed or erroneously entered on the roll. * * * * *
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I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 26th day of June 2023, by the following vote:
AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Adopt a Resolution Authorizing the City Manager to Execute a Three- Year Agreement for Products and/or Services with Peninsula Christmas Light Pros for Downtown Lighting Program Maintenance in an Amount Not to Exceed $257,892, with the Option to Renew for Two Additional Years.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute a three-year Agreement for Products and/or Services with Peninsula Christmas Lighting Pros for Downtown Lighting Program maintenance in an amount not to exceed $257,892 with the option to renew for two additional years.
FISCAL IMPLICATIONS:
There is no fiscal impact or additional appropriation necessary for Fiscal Year (“FY”) 2023-24.
Maintenance for downtown tree lights, light swags, and additional holiday lighting have been budgeted as a part of the Public Works and Night of Holiday Lights annual operating budgets.
Fiscal Year Contract Amount Contingency
FY 2023-24 $46,952 $10,000
FY 2024-25 $39,860 $10,000
FY 2025-26 $39,860 $10,000
FY 2026-27 $41,360 $10,000
FY 2027-28 $39,860 $10,000
BACKGROUND:
Since 2010, the City has strung light swags across the 600, 700, and 800 blocks of Laurel Street as well as installed lighting on the redwood tree in City Hall Park during the holiday season. In 2021, the City Council elected to keep the lights up on Laurel Street year round to add to the aesthetics of the outdoor dining program downtown. Additional holiday lights and décor were added downtown to enhance the festive feel during the 2021 holiday season, including large ornaments, holiday wreaths, and lights on poles.
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Since 2021, the City has maintained the downtown tree lights on Laurel Street and San Carlos Avenue, which in prior years was maintained by the San Carlos Chamber of Commerce through a maintenance contract. Tree lights are installed on the 600, 700, and 800 blocks of Laurel Street as well as the 1100 and 1200 blocks of San Carlos Avenue. Maintenance is completed on a quarterly basis and light strands are replaced as needed.
ANALYSIS:
On May 23, 2023, the City posted a request for proposals (RFP) for the maintenance of downtown tree lights, light swags across Laurel Street, and the additional holiday lighting and décor downtown. By the June 12 deadline, three vendors submitted proposals. Proposals ranged from $46,952 to $85,826 for lighting maintenance services. After review of proposals, staff recommends executing an agreement with Peninsula Christmas Light Pros for the downtown lighting program.
Peninsula Christmas Light Pros has provided maintenance services for downtown lights and holiday lighting for several years and is reliable, professional, and flexible. Although it is not a requirement to select the lowest bidder, Peninsula Christmas Light Pros submitted the lowest bid of the three vendors who submitted proposals.
Higher contract costs for the first year of the contract in FY 2023-24 include the purchase of new light strands for the large redwood tree in City Hall Park as well as additional décor for downtown during the holiday season.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the City Manager to execute a three-year Agreement for Products and/or Services with Peninsula Christmas Light Pros for downtown lighting program maintenance in an amount not to exceed $257,892, with the option to renew for two additional years; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Amy Newby, Parks & Recreation Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
2. Peninsula Christmas Light Pros Proposal
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RESOLUTION NO. 2023 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT FOR PRODUCTS AND/OR SERVICES WITH PENINSULA CHRISTMAS LIGHT PROS, INC. FOR
DOWNTOWN LIGHTING PROGRAM MAINTENANCE IN AN AMOUNT NOT TO EXCEED $257,892, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL YEARS.
WHEREAS, since 2010 the City has strung light swags across the 600, 700, and 800 blocks of Laurel Street and the large redwood tree in City Hall Park during the holiday season; and
WHEREAS, the former San Carlos Chamber of Commerce maintained the downtown tree lights on the 600, 700, and 800 blocks of Laurel Street and 1100 and 1200 blocks of San Carlos Avenue; and
WHEREAS, the City assumed responsibility for the maintenance of the downtown tree lights in 2021 when the San Carlos Chamber of Commerce dissolved; and WHEREAS, on May 23, 2023 the City posted a request for proposals for the downtown lighting program maintenance services, which included the full scope of services for all City lighting needs; and
WHEREAS, three proposals were submitted by the deadline and reviewed by staff; and WHEREAS, staff recommends executing a contract with Peninsula Christmas Light Pros as they believe Peninsula Christmas Light Pros is reliable, professional, and has demonstrated interest in maintaining the ambiance and aesthetics of downtown.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council hereby authorizes the City Manager to execute an agreement for products and/or services with Peninsula Christmas Light Pros for the downtown lighting program maintenance. * * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 26th day of June 2023, by the following vote:
AYES, COUNCILMEMBERS:_____________________________________________ NOES, COUNCILMEMBERS:_____________________________________________ ABSENT, COUNCILMEMBERS:_____________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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Since 2007
The Peninsula Christmas Light Pros
Chad and Stella Morris, Owners
440 McCown Ave, San Mateo, Ca 94403
408-858-5607 Cell
[email protected]
https://www.peninsulaclp.com
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City of San Carlos, Parks and Recreation Department
600 Elm Street, San Carlos CA 94070 | (650) 802-4112
APPENDIX A
Proposer Checklist
RFP FOR DOWNTOWN LIGHTING PROGRAM
SECTION Initial: Comments/Notes:
A.COVER PAGE CM
B.STATEMENT OF QUALIFICATIONS CM
C.SCOPE OF SERVICES MATRIX (APPENDIX B) CM
D.PROJECT IMPLEMENTATION PLAN CM
E.PROPOSAL PRICING PAGE (APPENDIX C) CM
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A. Quarterly Maintenance Program
The maintenance plan for the trees and cross-street lighting installation project has been built into my proposal, as outlined below:
1. Quarterly Inspection and Maintenance Schedule: To ensure the longevity of the lights and promote the health of the trees, my team will conduct regular inspections and maintenance activities on a quarterly basis. The schedule for these inspections will align with the months specified (February, May, August, November). The activities involved in the quarterly check-ups include:
● Light Replacement: During each inspection, we will examine all lights to identify any that need replacing. Any lights that have reached the end of their lifespan or are malfunctioning will be promptly replaced with new, high-quality lights. The cost for the replacement lights will be covered under the fixed price agreed upon the proposal.
● Tree Maintenance: In addition to light replacement, we will allocate extra time during each quarterly check-up to focus on one of the five blocks.
This dedicated time will be used to unplug and loosen the lights on each tree within the chosen block. By allowing the trees to "breathe" and grow freely, we aim to promote their long-term health and full potential. This process will be repeated for each block over the course of the year until all five blocks and the trees within them have been addressed. ● Swag Maintenance: We will also be allocating time to examine the overhead swag lights and ensure they are functioning properly. Each quarter we will do this and any work required to get the lights working again will be included in the fixed minimum charge outlined in our cost structure.
● City Hall Oak Tree: Past experience indicates that the lights in the oak tree get damaged much quicker than the other trees due to the excess squirrels and birds that occupy the tree. That said, we will check on the
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Oak tree each quarter and all fixes will be subject to the cost structure below.
2. Cost Structure:
A. Minimum Charge for quarterly check-up and refresh: $5,000 B. Charge for Labor: $120/every 10 strands of lights, ***Only for lights outside of block being refreshed
C. Charge for Materials: $22/strand (LED) ***Only for lights outside of the block being refreshed.
D. The cost for the quarterly check-up and maintenance services will be a fixed price, regardless of the number of lights that need replacing. The fixed price covers the activities specified in the quarterly inspection and maintenance plan, including light replacement and tree maintenance within the chosen block. However, the additional time and materials needed to fix the tree lights outside of the chosen block or to fix the city hall oak tree, will be priced according to the cost structure above. By implementing this comprehensive quarterly inspection and maintenance schedule, we aim to extend the life of the lights and, more importantly, enhance the overall health and longevity of the trees. This proactive approach will ensure that the lighting installations remain visually appealing and environmentally sustainable for the benefit of the community.
E. Past experience in this project indicates additional quarterly expenses vary but shouldn’t exceed $4,000 in a given quarter.
B. Downtown Holiday Lighting
Each year, before Dec 1st, we will install the temporary lights and decorations for the Night of Holiday Lights. These lights and decorations will be removed after New Years and before January 15th of the following year. The project would include the following:
● Large Red Bows on the 48 poles of the 600, 700, and 800 blocks of Laurel Street.
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● Warm white LED “Chaser” lights installed on the 4 poles at the corners of Cherry and Laurel street intersection.
● Warm White LED Mini lights on the upper section of the 48 poles that line the 600, 700, and 800 blocks of Laurel Street.
● Multi Colored LED Mini Lights in the 6 trees in Frank D Harrington Park (3 in the middle and 3 in the grass area on the right) as well as 30 inflatable ornaments that range in size from 18” diameter to 21”, 24” and even 30” diameter. These “Ornaments” resemble ornaments in a Christmas tree and will have various colors such as Red, Green, Blue, Silver, Gold, Etc.
Cost Structure:
● Materials (which includes necessary boom lift for installation and removal as well as annual storage)
● 36 strands of multi-colored mini lights: $792 (1 time) ● 48 large red bows: $1,500 (twice over 5 years)
● 30 inflatable ornaments: $1,500 (1 time)
○ Total: $3,792 (year 1)
○ Labor: 4.5 days of work for installation and removal = 36 hrs. ○ 2 employees plus me = $135/hr
○ Total: 4,860 (annual)
Total year 1: $8,652
After year 1: $6,060/year
C. City Hall 115’ Redwood Tree
Swag Multi Color G-40 Bulbs around the perimeter of the 115’ Redwood Tree in the park outside City Hall. The pricing below is for the lights and labor to install and remove and store the lights as well as the cost for the 120’ articulating boom lift needed to install and remove the lights.
Cost Structure:
● Materials: 1,200 feet of Multi-Color G-40 LED Bulbs with wire: $4,650 (year 1 replacement)
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● Labor: $12,000 (Installation and removal, including boom lift cost)
Total Year 1: $16,650
Total Years 2-5: $12,000
D. City Hall Oak Tree:
Past experience indicates that the lights in the oak tree get damaged much quicker than the other trees due to the excess squirrels and birds that occupy the tree. That said, we will check on the Oak tree each quarter and all fixes will be subject to the cost structure below.
E. The City of San Carlos Downtown Trees (Optional)
We are planning to replace and maintain the lights in the trees located in the downtown area of the City of San Carlos. There are currently 108 trees lining San Carlos Ave and the 3 Blocks of Laurel St between San Carlos Ave and Arroyo St. We will be replacing the current lights with commercial grade Warm White Coaxial mini lights that have less points of default than the current lights that are installed. This will lead to less outages throughout the year especially during the rainy season as the newer lights don’t have holes where water can penetrate.
Costs: (OPTIONAL, not included in Appendix C pricing)
• Charge of Labor to remove the old lights as well as install the new strands: $10,500
• Charge for Materials: $14,250 (648 strands x $22/strand) Total replacement of All Trees in Downtown San Carlos: $22,025 Swag Lights
My biggest concern with the current swag lights is the strain the weight of the lights are having on the light poles. Currently there are C-9 bulbs that are used which require a heavier wire and require the guy wire to be pulled really tight in order to avoid a huge
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sag of the lights. This is putting constant tension on the poles and when there are big wind storms the tension is even worse as the lights are bouncing up and down. The last thing that the city needs is a pole to come crashing down. I propose we change out the C-9 lights for the same Commercial grade warm white Coaxial Mini lights that we will use for the trees. These will look just as good as the C-9 (better in some people's opinion) but more importantly they don’t weigh as much. This will allow us to use a smaller gauge guy wire as well as not having to put as much tension between the poles.
If we move forward to a new contract without changing out the lights, The Peninsula Christmas Light Pros, Inc will not be liable if the lights and/or poles fall over. If we do change out the lights, the work to replace the current set-up will happen between the hours of 8pm-2am and will require a week long boom lift rental.
Costs:
• Removal of old lights and wire and replacing with new lights and wire: $10,500
• Material cost for boom lift, guy wire and commercial LED warm white coaxial mini lights: $9,300
• Total Cost: $19,800
Conclusion
I appreciate the opportunity to present my proposal for the tree and cross-street lighting installation project, including the temporary December Holiday Specialty Lighting.
Should you have any further questions or require additional information, please do not hesitate to contact me at 408-858-5607 or [email protected]. I am available to discuss the proposal in more detail or make any necessary adjustments to meet the specific requirements of the City of San Carlos.
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1.Background
The Peninsula Christmas Light Pros is a family owned and operated company located in San Mateo, Ca. Established in 2007 by Chad and Stella Morris, The Christmas Light Pros has lighted and decorated over 2,500 residential and commercial properties. At any given time, you will Hind between 2 and 8 employees working to make the magic of the Holidays come alive.
2.Experience
•Performed the downtown lights for NHL for the past 11 years •Lighted the 115!"Redwood Tree outside of City Hall since 2013 •Installed and provided quarterly maintenance on city trees for the City of San Mateo as well as the City of San Carlos
•Installed lights and decorations on commercial properties throughout the Bay Area since 2007
3.References:
•San Carlos Chamber of Commerce (Wendy Schettino)
1500 Laurel St, San Carlos, Ca 94070
650-593-1068
•Gus Anagnostou (The “Turn” Building)
2317 Broadway St, Redwood City, Ca 94061
650-888-1813
• Kathy Kleinbaum (City of San Mateo)
330 W . 20th Ave, San Mateo, CA 94403
650-522-7153
[email protected]
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Item # Description Mandatory, Desired,
Optional
Response
Vendor Comment/Solution - Response Codes “F” and “P” require a written response describing how and when the specification will be met. Yes, No, Future, Partial
A. CITY DOWNTOWN TREES - LIGHTING & QUARTERLY MAINTENANCE (1100 & 1200 BLOCKS OF SAN CARLOS AVE; 600-800 BLOCKS OF LAUREL ST) A-1
Install mini warm white light strands on all City-owned trees on the identified downtown blocks M Y
A-2
Install LED C9 bulbs (or other recommended), warm white, light swags across the 600, 700, and 800 blocks of Laurel Street M Y A-3
Quarterly maintenance (including replacement or adjustments of strands as needed, bulb check/replacement, electrical box checks) M Y
A-4
On-call response for maintenance. Must be able to report out in 24 hours or less for emergency maintenance. (i.e. electrical concerns, downed cord/light strand, etc.) M Y
A-5
On-call response for maintenance. Must be able to report out in 48 hours or less for non-emergency maintenance. (i.e. whole strand of lights across street is out, whole tree lights out, section/ block of tree lights out, vandalism, etc.) M Y
B. DOWNTOWN HOLIDAY LIGHTING & DECORATIONS (TO BE READY BY DEC 1) B-1
Mini warm white lights and large red bows on 48 poles on the 600, 700, and 800 blocks of Laurel Street M Y
B-2
“Chaser” lights at the four corners of Cherry Street and Laurel Street intersection M Y
B-3
Decorative lights on trees in Frank D. Harrington Park (must ensure a vibrant and well-lit tree and presentation of lights for the month of December) M Y
B-4
Maintenance for the month of December (ensuring that the festive look is maintained for the month) M Y
B-5 Installation must be completed by the end of November M Y B-6
Removal of all additional holiday lighting and decorations by January 15th of each year M Y
B-7
Any additional proposed holiday lighting or décor to add to the festive appearance of downtown D F
In future years we can discuss and budget additional decorations such as pole Art, lighting the Palm tree and fronds of the large palm outside of city hall, or C-9 lights that outline the tops of all the buildings downtown.
C. CITY HALL PARK 115' REDWOOD TREE HOLIDAY LIGHTING
C-1 Installation of multi colored LED C9 bulbs (or other recommended; must ensure a vibrant and well-lit tree and presentation of lights for the month of December)
M Y
C-2 On-call response for maintenance. Must be able to report out in 24 hours or less for emergency maintenance. (i.e. electrical concerns, downed cord/light strand, etc.)
M Y
C-3 On-call response for maintenance. Must be able to report out in 48 hours or less for non-emergency maintenance. (i.e. whole strand of lights across street is out, whole tree lights out, section/ block of tree lights out, vandalism, etc.)
M Y
C-4 Installation must be completed by the end of November M Y C-5 Removal of City Hall redwood tree lights by January 15th of each year M Y
D. CITY HALL OAK TREE (NATIVE GARDEN) - ANNUAL LIGHTING D-1 Installation of warm white LED C9 bulbs (or other
recommended) M Y
D-2 On-call response for maintenance. Must be able to report out in 24 hours or less for emergency maintenance. (i.e. electrical concerns, downed cord/light strand, etc.)
M Y
D-3
On-call response for maintenance. Must be able to report out in 48 hours or less for non-emergency maintenance. (i.e. whole strand of lights across street is out, whole tree lights out, section/ block of tree lights out, vandalism, etc.)
M Y
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APPENDIX C
Cost Proposal Pricing Page
DOWNTOWN LIGHTING PROGRAM
This Cost Proposal Pricing Page must itemize the cost to the City for all services to perform the Scope of Services outlined in Section III of the RFP and itemized in Appendix B. A narrative may be attached to clarify any pricing data submitted (e.g. hourly rates).
In addition to the Cost Proposal Pricing Page, please include an itemized list of all products and services available.
2023-24 2024-25 2025-26 2026-27 2027-28
A. CITY DOWNTOWN TREES -
LIGHTING & QUARTERLY
MAINTENANCE (1100 & 1200
SAN CARLOS AVE; 600, 700
& 800 LAUREL ST)
$ 20,000
$ 20,000 $ 20,000 $ 20,000 $ 20,000
B. DOWNTOWN HOLIDAY
LIGHTING (BY DECEMBER 1) $ 8,652 $ 6,060 $ 6,060 $ 7,560 (replacing bows) $ 6,060
C. CITY HALL 115’ REDWOOD
TREE (BY DECEMBER 1) $ 16,500 $ 12,000 $ 12,000 $ 12,000 $ 12,000 D. CITY HALL OAK TREE
(ANNUAL) $ 1,800 $ 1,800 $ 1,800 $ 1,800 $ 1,800 E. ADDITIONAL COSTS
(PLEASE DESCRIBE)
Estimated costs for Materials
and Labor for quarterly
maintenance. See Scope of
Services under “Quarterly
Maintenance Program”
Cost Structure, letter “E”
Contingency up
to $ 10,000
Contingency up
to $ 10,000
Contingency up
to $ 10,000
Contingency up
to $ 10,000
Contingency up
to $ 10,000
Total Annual Cost
(Does not include E
Additional Costs)
$ 46,952 $ 39,860 $ 39,860 $ 41,360 $ 39,860
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CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Adopt a Resolution Authorizing Two-Year Extensions to the Agreements for Professional Services with the Firms of West Coast Code Consultants, Inc., CSG Consultants, Inc., and Bureau Veritas of North America, Inc. for Building and Fire Plan Check Services.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute two-year extensions to the agreements for professional services with West Coast Code Consultants, Inc., CSG Consultants, Inc., and Bureau Veritas of North America, Inc. for building and fire plan check services.
FISCAL IMPLICATIONS:
Executing two-year extensions to the agreements for professional services with each firm would not commit the City of San Carlos to any new fiscal obligations. There is sufficient funding available in the Biennial Budget for Fiscal Years (FY) 2023-25 that was adopted on June 12, 2023.
Contract Not-to-Exceed Amount FY 2023-24 FY 2024-25 Total West Coast Code Consultants, Inc. 367,900$ 379,800$ 747,700$ CSG Consultants, Inc. 261,600 269,000 530,600$
Bureau Veritas of North America, Inc. 261,600 269,000 530,600$ Total Contracts 891,100$ 917,800$ 1,808,900$
Adopted Budget FY 2023-24 FY 2024-25 Total
Building Plan Check 784,500$ 808,000$ 1,592,500$
Fire Plan Check 107,100 110,300 217,400$
Total Adopted Budget 891,600$ 918,300$ 1,809,900$
BACKGROUND:
The Building Division relies on contract as-needed building and fire plan review services to maintain exceptional customer service and plan review turn-around time for the City’s unprecedented development growth currently taking place. Mixed-use multi-residential projects, complex life science shell buildings, tenant improvements, single-family homes, and second story additions are typically reviewed by outside plan review consultants with an average first round review time of 10 to 15 days.
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ANALYSIS:
The purpose for having as-needed plan review services with three firms is to enable the Building Division to disperse its plan review workload for mixed-use multi-family and large-scale laboratory life science projects, in addition to new homes and residential additions. Use of outside plan review services is critical to efficient and timely processing of applications. Plan review turn- around time continues to improve, and complaints have reduced significantly. If a concern arises during plan review, it is readily addressed.
The balance of in-house and outside plan review has proven to be an efficient model for developers and homeowners during this unprecedented development growth period.
The proposed extensions for the agreements for professional services with each firm (Attachments 2, 3, 4) will not exceed that which has been adopted in the Operating Budget for FY 2023-25. After this time, a new request for qualifications (RFQ) will be announced, and a new round of consultants will be considered for future, as-needed plan review services. Staff will continue to monitor plan review comments generated by each firm, manage plan review turn- around time, and provide resolution if there is a conflict of any sort regarding interpretation of the Building and Fire Code, or other plan review issues.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution authorizing the City Manager to execute two-year extensions to the agreements for professional services with West Coast Code Consultants, Inc., CSG Consultants, Inc., and Bureau Veritas of North America, Inc. for building and fire plan check services; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Chris Valley, Building Official
Al Savay, Community and Economic Development Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
2. West Coast Consultants Agreement
3. CSG Consultants Agreement
4. Bureau Veritas of North America Agreement
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RESOLUTION NO. 2023 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS
AUTHORIZING TWO-YEAR EXTENSIONS TO THE AGREEMENTS FOR PROFESSIONAL SERVICES WITH THE FIRMS OF WEST COAST CODE CONSULTANTS, INC., CSG CONSULTANTS, INC., AND BUREAU VERITAS OF NORTH AMERICA, INC. FOR BUILDING AND FIRE PLAN CHECK SERVICES.
WHEREAS, the Building Division relies on contract as-needed plan review services to help maintain exceptional customer service and plan review turn-around time; and WHEREAS, to maintain acceptable levels of customer service during unprecedented development growth, it is important to execute two-year extensions to the agreements for professional services with the City’s current outside plan review consultants; and WHEREAS, based upon demonstrated competence, the professional qualifications necessary for satisfactory performance of the services required, and fair and reasonable proposed pricing, staff recommends two-year extensions to the agreements for professional services for as-needed plan review with West Coast Code Consultants, Inc., CSG Consultants, Inc., and Bureau Veritas of North America, Inc; and
WHEREAS, there is sufficient funding available in the Adopted Fiscal Year 2023-25 Operating Budget to cover this request.
NOW, THEREFORE BE IT RESOLVED, that the San Carlos City Council of the City of San Carlos hereby authorizes two-year extensions to the agreements for professional services with West Coast Code Consultants, Inc., CSG Consultants, Inc., and Bureau Veritas of North America, Inc.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 26th day of June 2023, by the following vote:
AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________ ________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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Agreement for Professional Services 1 Revised 04/08/2022
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and West Coast Code Consultants, Inc. hereinafter called "CONSULTANT".
RECITALS
This Agreement is entered into with reference to the following facts and circumstances:
A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;
B. That CONSULTANT is qualified to provide such services to the CITY and;
THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.
1. Services. The services to be performed by CONSULTANT under this Agreement shall include those servi ces set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.
Performance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.
2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon completion of performance of services hereunder by CONSULTANT , or July 1, 2025, whichever comes first, subject to the provisions of this AGR EEMENT. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than ten (10) days prior to the effective date of termination, which date shall be included in said noti ce. In the ev ent of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion.
Nothing herein contained shall be deemed a limitation upon the right of
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Agreement for Professional Services 2 Revised 04/08/2022 CITY to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.
3. Compensation; Expenses; Payment . CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT ’s hourly rates during the time of the performance of said serv ices. A copy of CONSULTANT ’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.
Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of seven hundred forty seven thousand six hundred sixty six ($ 747,700:
$367,900 FY24 and $379,800 FY25) unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY ’s City Manager (for contracts less tha n $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).
Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.
4. Additional Services . In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such serv ices shall be authorized in advance of the performance thereof by CITY’s City Manager (for contrac ts less than $75,000 or authorized by City Council action for contracts $75 ,000 or more by motion duly made and carried) . Such amendment to this Agreement sha ll include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor , the time of performance thereof, and such other matters as the parties deem appropriate for the accompli shment of such services. Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.
5. Records. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for r eview and copying during regular business hours at
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Agreement for Professional Services 3 Revised 04/08/2022 CONSULTANT’s place of business or as otherwise agreed upon by the parties.
6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.
7. R eliance on Professional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder. CONSULTANT acknowledges the importance to CITY of the skill, competency, abi lity to appropriately work with CITY staff and expertise of individual staff assigned to the project, and accordingly the individuals assigned to the Project must be acceptable to CITY.
8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.
9. Relationship of Parties . It is understo od that the relationship o f CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.
10. Schedule. CONSULTANT shall adhere to the schedule set f orth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not i nclude strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.
CONSULTANT acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.
11. Indemnity. CONSULTANT shall indemnify, defend, and hold harmless City, its office rs, employees, agents and volunte ers from and against all liability, los s, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, recklessness, or willful misco nduct in the
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Agreement for Professional Services 4 Revised 04/08/2022 performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or w illful misconduct of the Cit y. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or lia bility in contravention of Section 2782 of the California Civil Code.
12. Insurance. CONSULTANT sh all acquire and maintain Workers’ Compensation, employer’s liability, co mmercial general liability, owned and non- owned and hired automobile liability, and professional liability insurance cover ing risks relating to CONSULTANT ’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:
Insurance Category Minimum Limits
Workers’ Compensation statutory minimum
Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit
to City a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.
Commercial General Liability $1,000,000 (to $5,000,000 dependin g on exposure) per occurrence for bodily
injury, personal injury, and property
damage, including w ithout limitation,
blanket contractual liability and
coverage for explosion, collapse and
underground property damage hazards.
If a general aggregate limit applies,
either the general aggregate limit shall
apply separately to this project/location
or the general aggregate limit shall be
twice the required occurrence limit.
Coverage must be at least as broad as
Insurance Services Office form CG 00
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Agreement for Professional Services 5 Revised 04/08/2022 Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to th e extent applicable to
CONSULTANT’s vehicle usage in
performing services hereunder)
1Professional Liability $1,000,000 per claim an d if a general aggregate l imit applies, general
aggregate limit shall be twice the
required occurrence limit.
Concurrently with the execution of this Agreement, CONSULTANT shall furnish CITY with certificates and copies o f information or declaration pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:
(a) Precluding cancellation or reduction in per occurr ence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;
(b) CONSULTANT’s general liability po licies shall be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing c ompleted operations coverage for the additional insured, ISO form CG 20 37, is also required.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be m aintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non- renewed, and not replaced with another claims-made policy f orm with a Retroactive Dat e prior to th e contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
1 Note: Professional liability insurance coverage is not required if the contractor/vendor/consul tant is not providing a service regulat ed by the state. (Examples of ser vice providers regulated by the state are insurance agents, professional engineers, doctors, certi fied public accountants, lawyers, etc.) Please check and initial the following if pr ofessional liability is NOT required for this agreement. Recommended ______ [Project Manager] Approved _______[Risk Manager]
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Agreement for Professional Services 6 Revised 04/08/2022 Verification of Coverage
Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obt ain the required documents prior to the work beginning shal l not waive t he Consultant’s obligation to provide them. The CITY reserves the right to require c omplete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Waiver of Subrogation
Consultant hereby grants to CITY a waiver of any right to subrogation which any insurer of said Cons ultant may acquire against the CITY by virtue of the payment of any loss under such insurance. Thi s provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Coverage
It is a requirement under this agreement that any available ins urance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broa der coverage and maximum limits of coverage of any insurance policy, whichever is greater.
Primary and Non-Contributory Coverage
The Additional Insured coverage under the Consultant ’s policy shall be “primary and non-contributory” as will n ot seek contribution from the CITY insurance or self-insurance and shall be at least as broad as C G 20 01 04
12. Excess Insurance
The limits of insurance required in this agreement may be satisfie d by a combination of primary and umbrella or excess insura nce. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory
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Agreement for Professional Services 7 Revised 04/08/2022 basis for the benefit of CITY before the CITY insurance or self -insurance shall be called upon to protect it as a named insured.
13. W orkers’ Compensation. CONSULTANT acknowledges and c ertifies awareness of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self -insurance in accordance with the provisions of that Code, and CONSULTANT certifies and agrees to compliance with such provisions before commencing the performance of the work of this agreement.
14. Subcontractors (If applic able). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontract ors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Contract documents.
Subcontract shall agree to include these same provisions in any agreement with a sub -subcontractor. CONSULTANT shall require all subcontractors to provide a valid certific ate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.
Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub- subcontractor to the extent they apply to the scope of the Sub- subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.
15. N on-Discrimination. The CONSULTANT hereby assures that it wi ll comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclu de any person from participation in, be denied the benefits of, or be otherwise subject to discrimination from any project, program, or activity supported by this Agreement, based on the grounds of race, color, national ori gin, sex, disability, age, or rel igion,. CONSULTANT shall comply with it s EEO Certification (Form PW -7). In addition, CONSUTLANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to insure t hat applicants are employed and the employees are treated during employment without regard to thei r race,
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Agreement for Professional Services 8 Revised 04/08/2022 color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer , recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101- 336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.
15. N otice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, postage prepaid, addressed as follows:
CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: City Manager
CONSULTANT: Giyan A. Senaratne, Principal / CEO
West Coast Code Consultants, Inc.
2400 Camino Ramon, Suite 240
San Ramon, CA 94583
16. Non-Assignment. This Agreement is not assignable either in whole or in part.
17. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.
18. Business Registration. VENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.
19. Validity. The invalidity in whole or in part of any provision of thi s Agreement shall not void or affect the validity of any other provision of this Agreement.
20. Governing Law. This Agreement shall be governed by the laws of the State of California and any suit or action initiated by ei ther party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.
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Agreement for Professional Services 9 Revised 04/08/2022
21. Mediation. Should any dispute arise out of this Agreem ent, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. N either party shall be permitted to file legal action without first meeti ng in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is r eached neither party shall be deemed th e prevailing party for purposes of the settlement and each party shall bear its own l egal costs. If a party refuses or fails to par ticipate in mediation in good fai th prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.
22. Conflict of Interest. CONSULTANT may serve other client s, but none who are active within the City of S an Carlos or who conduct business that would place CONSULTANT in a "conflict of interest" as that term is defined in State law.
23. Entire Agreement . Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supercedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or alt ered except by written instrument duly executed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
CITY OF SAN CARLOS:
Dated: _______________ ______________________________ Jeff Maltbie, City Manager
ATTEST:
Dated: _______________ ______________________________ Crystal Mui, City Clerk
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Agreement for Professional Services 10 Revised 04/08/2022
APPROVED AS TO FORM:
Dated: _______________ ______________________________ Gregory J. Rubens, City Attorney
CONSULTANT/CONTRACTOR/VENDOR:
I acknowledge that I have full authority to execute this agreement on behalf of the Consultant/Contractor/Vendor, and have read, understand, and agree to comply with the provisions of this Agreement, including the Insurance and indemnity requirements set forth herein.
Dated: _______________ ______________________________
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Agreement for Professional Services 1 Revised 04/08/2022
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and CSG Consultants, Inc. hereinafter called "CONSULTANT".
RECITALS
This Agreement is entered into with reference to the following facts and circumstances:
A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;
B. That CONSULTANT is qualified to provide such services to the CITY and;
THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.
1. Services. The services to be performed by CONSULTANT under this Agreement shall include those services set fort h in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.
Performance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.
2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon completion of performance of services hereunder by CONSULTANT , or July 1, 2025, whichever comes first, subject to the provisions of this AG REEMENT. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than ten (10) days prior to the effective date of termination, which date shall be included in said notice. In the event of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion.
Nothing herein contained shall be deemed a limitation upon the right of
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Agreement for Professional Services 2 Revised 04/08/2022 CITY to terminate this Agreement for cause, or ot herwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.
3. Compensation; Expenses; Payment . CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amoun t based upon CONSULTANT ’s hourly rates during the time of the performance of said serv ices. A copy of CONSULTANT ’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached her eto and by this reference incorporated herein.
Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of five hundred thirty thousand six hundred sixty six dollars ($ 530,600:
$261,600 FY24 and $269,000 FY25 ) unless the performance of s ervices and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY ’s City Manager (for contracts less than $75,000 or authorized by City Counci l action for contracts $75,000 or more by motion duly made and carried).
Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement , briefly describing by task and labor category or cost/expense items billed.
4. Additional Services . In the event CITY desires the performance of additional services not otherwise included within the services described in Exhibit A, such services shall b e authorized in advance of the performance thereof by CITY’s City Manager (for contrac ts less than $75,000 or authorized by City Council action for contracts $75 ,000 or more by motion duly made and carried) . Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor , the time of performance thereof, and such other matters as the parties deem appropriate for the accomplishment of such services. Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.
5. Records. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for review and copying during regular business hours at
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Agreement for Professional Services 3 Revised 04/08/2022 CONSULTANT’s place of business or as otherwise agreed upon by the parties.
6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.
7. Reliance on P rofessional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder. CONSULTANT acknowledges the importance to CITY of the skill, competency, ability to appropriately work with CITY staff and expertise of individual staff assigned to the project, and accordingly the individuals assigned to the Project must be acceptable to CITY.
8. Documents. All do cuments, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.
9. Relationship of P arties. It is understood that the relationship of CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.
10. Schedule. CONSULTANT shall adhere to the schedule set forth in Exhi bit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not i nclude strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.
CONSULTANT acknowledges the importance to CITY of CITY’s Project schedule and agrees to put forth its best professiona l efforts to perform its services under this Agreement in a manner consistent with that schedule.
11. Indemnity. CONSULTANT shall indemnify, defend, and hold harmless City, its officers, employ ees, agents and volunteers from and against all liability, lo ss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, r ecklessness, or willful misc onduct in the
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Agreement for Professional Services 4 Revised 04/08/2022 performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or w illful misconduct of the City. It is expressly understood and agree d that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or lia bility in contravention of Section 2782 of the California Civil Code.
12. Insurance. CONSULTANT shall acquire and maintain Workers’ Compensation, employer’s liability, c ommercial general liability, owned and non- owned and hired automobile liability, and professional liability insurance cover ing risks relating to CONSULTANT ’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:
Insurance Category Minimum Limits
Workers’ Compensation statutory minimum
Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit
to City a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.
Commercial General Liability $1,000,000 (to $5, 000,000 depending on exposur e) per occurrence for bodily
injury, personal injury, and property
damage, including w ithout limitation,
blanket contractual liability and
coverage for explosion, collapse and
underground property damage hazards.
If a general ag gregate limit applies,
either the general aggregate limit shall
apply separately to this project/location
or the general aggregate limit shall be
twice the required occurrence limit.
Coverage must be at least as broad as
Insurance Services Office form CG 00
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Agreement for Professional Services 5 Revised 04/08/2022 Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to th e extent applicable to
CONSULTANT’s vehicle usage in
performing services hereunder)
1Professional Liability $1,000,000 per claim and if a gen eral aggregate limit applies , general
aggregate limit shall be twice the
required occurrence limit.
Concurrently with the execution of this Agreement, CONSULTANT shall furnish CITY with certificates and copies of informat ion or declaration pages of the i nsurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:
(a) Precluding cancellation or reduction in per occurrence limit s before the expiration of thirty (30) days (10 days for nonpa yment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;
(b) CONSULTANT’s general liability policies sha ll be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37, is also required.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to t he contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
1 Note: Professional liability insurance coverage is not required if the contractor/vendor /consultant is not providing a service regulat ed by the state. (Examples of ser vice providers regulated by the state are insurance agents, professional engineers, doctors, certified public accountants, lawyers, etc.) Please check and initial the followin g if professional liability is NOT required f or this agreement. Recommended ______ [Project Manager] Approved _______[Risk Manager]
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Agreement for Professional Services 6 Revised 04/08/2022 Verification of Coverage
Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the wor k beginning shall not waive the Consultant’s obligation to provide them. The CITY reserves the right to require c omplete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Waiver of Subrogation
Consultant her eby grants to CITY a waiver of any right to subrogation which any insurer of said Cons ultant may acquire against the CITY by virtue of the payment of any loss under such insurance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Coverage
It is a requirement under this agr eement that any available ins urance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the bro ader coverage and maximum limits of coverage of any insurance policy, whichever is greater.
Primary and Non-Contributory Coverage
The Additional Insured coverage under the Consultant’s policy shall be “primary and non-contributory” as will not seek cont ribution from the CITY insurance or self-insurance and shall be at least as broad as C G 20 01 04
12. Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any um brella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory
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Agreement for Professional Services 7 Revised 04/08/2022 basis for the benefit of CITY before the CITY i nsurance or self -insurance shall be called upon to protect it as a named insured.
13. W orkers’ Compensation. CONSULTANT acknowledges and c ertifies awareness of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self -insurance in accordance with the provisions of that Code, and CONSULTANT certifies and agrees to compliance with such provisions before commencing the performance of the work of this agreement.
14. Subcontractors (If applicable). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontrac tors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Contract documents.
Subcontract shall agree to include these same provisions in any agreement with a sub-su bcontractor. CONSULTANT shall require all subcontractors to provide a valid certific ate of insurance and the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the CITY.
Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub- subcontractor to the extent they apply to the scope of the Sub- subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.
15. N on-Discrimination. The CONSULTANT hereby assures that it wi ll comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclude any per son from participation in, b e denied the benefits of, or be otherwise subject to discrimination from any project, program, or activity supported by this Agreement, based on the grounds of race, color, national origin, sex, disability, age, or religion,. CO NSULTANT shall comply with it s EEO Certification (Form PW -7). In addition, CONSUTLANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CO NSULTANT will take affirmative ac tion to insure that applican ts are employed and the employees are treated during employment without regard to thei r race,
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Agreement for Professional Services 8 Revised 04/08/2022 color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT shall at all times be in c ompliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101- 336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places available to employees an d applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.
15. N otice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by first class mail, pos tage prepaid, addressed as follows:
CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: City Manager
CONSULTANT: Crickett Brinkman, Manager
CSG Consultants, Inc.
930 Fresno Street
Newman, CA 95360
16. Non-Assignment. This Agreement is not assignable either in whole or in part.
17. Amendments. This Ag reement may be amended or modified only by written agreement signed by both parties.
18. Business Registration. VENDOR agrees to comply with Chapter 5.04 of the Municipal Code and pay all fees required to be paid.
19. Validity. The invalidity in whole o r in part of any provision of thi s Agreement shall not void or affect the validity of any other provision of this Agreement.
20. Governing Law. This Agreement shall be governed by the laws of the State of Cal ifornia and any suit or action initiated by ei ther party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.
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Agreement for Professional Services 9 Revised 04/08/2022
21. Mediation. Should any dispute arise out of this Agreem ent, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable media tor. Neither par ty shall be permitted to file legal action without first meeti ng in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed t he prevailing party for purposes of the settlement and each party shall bear its own l egal costs. If a party refuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.
22. Conflict of Interest. CONSULTANT may serve other client s, but none who are active within the City of San Carlos or who conduct business that would place CONSULTANT in a "conflict o f interest" as that term is defined in State law.
23. Entire Agreement . Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, whi ch supercedes and merges all prior proposals, understandings and all other agreements, verbal and written, between the parties relating to the subject matter of this agreement. This agreement may not be modified or altered except by written instrument duly executed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
CITY OF SAN CARLOS:
Dated: _______________ __ ____________________________ Jeff Maltbie, City Manager
ATTEST:
Dated: _______________ ______________________________ Crystal Mui, City Clerk
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Agreement for Professional Services 10 Revised 04/08/2022
APPROVED AS TO FORM:
Dated: _______________ ______________________________ Gregory J. Rubens, City Attorney
CONSULTANT/CONTRACTOR/VENDOR:
I acknowledge that I have full authority to execute this agreement on behalf of the Consultant/Contractor/Vendor, and have read, understand, and agree to comply with the provisions of this Agreement, including the Insurance and indemnity requirements set forth herein.
Dated: _______________ ______________________________
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Agreement for Professional Services 1 Revised 04/08/2022
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of __________________ by and between the City of San Carlos hereinafter called "CITY" and Bureau Veritas of North America, Inc. hereinafter called "CONSULTANT".
RECITALS
This Agreement is entered into with reference to the following facts and circumstances:
A. That CITY desires to engage CONSULTANT to render certain professional services in the CITY;
B. That CONSULTANT is qualified to provide such services to the CITY and;
THEREFORE, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions as hereinafter set forth.
1. Services. The services to be performed by CONSULTANT under this Agreement shall include those s ervices set forth in Exhibit A, which is, by this reference, incorporated herein and made a part hereof as though it were fully set forth herein.
Performance of the work specified in said Exhibit is hereby made an obligation of CONSULTANT under this Agreement, subject to any changes that may be made subsequently hereto upon the mutual written agreement of the said parties.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in Exhibit A.
2. Term; Termination. (a) The term of this Agreement shall commence upon the date hereinabove written and shall expire upon completion of performance of services hereunder by CONSULTANT , or July 1, 2025, whichever comes first, subject to the provi sions of this AGR EEMENT. (b) Notwithstanding the provisions of (a) above, CITY may terminate this Agreement without cause by giving written notice not less than ten (10) days prior to the effective date of termination, which date shall be included in said notice. In the ev ent of such termination, CITY shall compensate CONSULTANT for services rendered, and reimburse CONSULTANT for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion.
Nothing herein contained shall be deemed a limitation upon the right of
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Agreement for Professional Services 2 Revised 04/08/2022 CITY to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to CITY hereunder.
3. Compensation; Expenses; Payment . CITY shall compensate CONSULTANT for all services performed by CONSULTANT hereunder in an amount based upon CONSULTANT ’s hourly rates during the time of the performance of said serv ices. A copy of CONSULTANT ’s hourly rates for which services hereunder shall be performed are set forth in CONSULTANT’s fee schedule marked Exhibit B hereof, attached hereto and by this reference incorporated herein.
Notwithstanding the foregoing, the combined total of compensation and reimbursement of costs payable hereunder shall not exceed the sum of five hundred thirty thousand and six hundred sixty six dollars ($ 530,600:
$261,600 FY24 and $269,000 FY25) unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by CITY ’s City Manager (for contract s less than $75,000 or authorized by City Council action for contracts $75,000 or more by motion duly made and carried).
Compensation and reimbursement of costs and expenses hereunder shall be payable upon monthly billing therefor by CONSULTANT to CITY, which billing shall include an itemized statement, briefly describing by task and labor category or cost/expense items billed.
4. Additional Services . In the event CITY desires the performance of additional services not otherwise included within the servic es described in Exhibit A, such services shall be authorized in advance of the performance thereof by CITY’s City Manager (for contrac ts less than $75,000 or authorized by City Council action for contracts $75 ,000 or more b y motion duly made and carried) . Such amendment to this Agreement shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefor , the time of performance thereof, an d such other matters as the parti es deem appropriate for the accomplishment of such services. Any additional services causing the total contract price to exceed $75,000, shall require approval by the City Council. Except to the extent modified by written amendment, all other terms and conditions of this Agreement shall be deemed incorporated in each such amendment.
5. Records. CONSULTANT shall keep and maintain accurate records of all time expended and costs and expenses incurred relating to services to be performed by CONSULTANT hereunder. Said records shall be available to CITY for r eview and copying during regular business hours at
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Agreement for Professional Services 3 Revised 04/08/2022 CONSULTANT’s place of business or as otherwise agreed upon by the parties.
6. Authorization. This Agreement becomes effective when endorsed by both parties in the space provided below.
7. Reliance on Professional Skill of CONSULTANT. CONSULTANT represents that it has the necessary professional skills to perform the services required and the CITY shall rely on such skills of the CONSULTANT to do and perform the work. In performing services hereunder CONSULTANT shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by CONSULTANT hereunder. CONSULT ANT acknowledges the importance to CITY of the skill, competency, ability to appropriately work with CITY staff and expertise of individual staff assigned to the project, and accordingly the individuals assigned to the Project must be acceptable to CITY.
8. Documents. All documents, plans, drawings, renderings, and other papers, or copies thereof, as finally rendered, prepared by CONSULTANT pursuant to the terms of this Agreement, shall, upon preparation and delivery to CITY, become the property of CITY.
9. Relationship of Parties . It i s understood that the relationship of CONSULTANT to the CITY is that of an independent contractor and all persons working for or under the direction of CONSULTANT are its agents or employees and not agents or employees of the CITY.
10. Schedule. CONSULTANT shall adhere to the schedule set forth in Exhibit A; provided, that CITY shall grant reasonable extensions of time for the performance of such services occasioned by governmental reviews of CONSULTANT’s work product or other unavoidable delays; provided, further, that such unavoidable delay shall not i nclude strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, CONSULTANT’s officers or employees.
CONSULTANT acknowledges the importan ce to CITY of CITY’s Project schedule and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule.
11. Indemnity. CONSULTANT shall indemnify, defend, and hold harmless City, its officers, employees, agents and volunteers from and against all liability, los s, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, recklessness, or willful misconduct in the
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Agreement for Professional Services 4 Revised 04/08/2022 performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or w illful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement . Nothing herein contained shall be construed to require CONSULTANT to indemnify CITY its officers, employees, agents and volunteers against any responsibility or lia bility in contravention of Section 2782 of the California Civil Code.
12. Insurance. CONSULTANT shall acquire and maintai n Workers’ Compensation, employer’s liability, commercial general liability, owned and non- owned and hired automobile liability, and professional liability insurance cover ing risks relating to CONSULTANT ’s services to be performed hereunder in form subject to the approval of the City Attorney and/or CITY’s Risk Manager. The minimum amounts of coverage corresponding to the aforesaid categories of insurance per insurable event, shall be as follows:
Insurance Category Minimum Limits
Workers’ Compensation statutory minimum
Employer’s Liability $1,000,000 per accident for bodily injury or disease. CONSULTANT shall submit
to City a Waiver of Subrogation
endorsement in favor of City, its officers,
agents, employees, and volunteers.
Commercial General Liability $1,000,000 (to $5,000,000 depending on exposure) per occurrence for bodily
injury, personal injury, and property
damage, including w ithout limitation,
blanket contractual liability and
coverage for explosion, collapse and
underground property damage hazards.
If a general aggregate limit applies,
either the general aggregate limit shall
apply separately to this project/location
or the general aggregate limit shall be
twice the required occurrence limit.
Coverage must be at least as broad as
Insurance Servi ces Office form CG 00
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Agreement for Professional Services 5 Revised 04/08/2022 Automobile Liability $1,000,000 per accident for bodily injury and property damage (coverage
required to th e extent applicable to
CONSULTANT’s vehicle usage in
performing services hereunder)
1Professional Liability $1,000,000 per claim and if a general aggregate limit applies, general
aggregate limit shall be twice the
required occurrence limit.
Concurrently with the execution of this Agreement, CONSULTANT shall furnish CITY with certificates an d copies of information or declar ation pages of the insurance required hereunder and, with respect to evidence of commercial general liability and automobile liability insurance coverage, original endorsements:
(a) Precluding cancellation or reduction in per occurrence limits before the expiration of thirty (30) days (10 days for nonpayment) after City shall have received written notification of cancellation in coverage or reduction in per occurrence limits by first class mail;
(b) CONSULTANT’s general liability policies shall be primary and non- contributory, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insured under such policies. An endorsement providing completed operations cov erage for the additional insured, ISO form CG 20 37, is also required.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be m aintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to th e contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
1 Note: Professional liability insurance coverage is not required if the contractor/vendor/consultant is not providing a service regulat ed by the state. (Examples of ser vice providers regulated by the state are insurance agents, professional engi neers, doctors, certified public accountants, lawyers, etc.) Please check and initial the following if professional liability is NOT required for this agreement. Recommended ______ [Project Manager] Approved _______[Risk Manager]
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Agreement for Professional Services 6 Revised 04/08/2022 Verification of Coverage
Consultant shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences. However, fail ure to obtain the required documents prior to the work beginning shall not waive t he Consultant’s obligation to provide them. The CITY reserves the right to require c omplete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Waiver of Subrogation
Consultant hereby grants to CITY a waiver of any right to subrogation which any insurer of said Cons ultant may acquire against the CITY by virtue of the payment of any loss under such insur ance. This provision applies regardless of whether or not the CITY has requested or received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Special Risks or Circumstances
CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Coverage
It is a requir ement under this agreement that any available ins urance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (1) the minimum coverage and li mits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater.
Primary and Non-Contributory Coverage
The Additional Insured coverage under the Consultant’s policy shall be “primary and non-contributory” as will not seek contr ibution from the CITY insurance or self-insurance and shall be at least as broad as C G 20 01 04
12. Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory
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Agreement for Professional Services 7 Revised 04/08/2022 basis for the benefit of CITY before the CITY insurance or s elf-insurance shall be called upon to protect it as a named insured.
13. W orkers’ Compensation. CONSULTANT acknowledges and c ertifies awareness of the provisions of the Labor Code of the State of California which r equire every employer to be insured against liability for workers' compensation or to undertake self -insurance in accordance with the provisions of that Code, and CONSULTANT certifies and agrees to compliance with such provisions before commencing the performance of the work of this agreement.
14. Subcontractors (If applicable). CONSULTANT agrees to include with all subcontractors in their subcontracts the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractors’ work. Subcontractors hired by CONSULTANT agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Contract documents.
Subcontract shall agree to include these same provisions in any agreement with a sub-su bcontractor. CONSULTANT shall require all subcontractors to provide a valid certific ate of insurance and the required endorsements included in the agreement prior to commenc ement of any work and will provide proof of compliance to the CITY.
Subcontractor shall agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSUTLANT is bound to CITY under the Contract Documents. Subcontractor shall further agree to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with a Sub- subcontractor to the extent they apply to the scope of the Sub- subcontractors’ work. A copy of the CITY Contract Document Indemnity and Insurance provisions shall be furnished to the subcontractor upon request.
15. N on-Discrimination. The CONSULTANT hereby assures that it wi ll comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Section 2000 (e)(17), to the end that CONSULTANT will not exclude any person from participation in, be denied the benefits of, or be otherwise subject to discrimination from any project, program, or activity supported by this Agreement, based on the grounds of race, color, national origin, sex, disability, age, or religion,. CONSULTANT shall comply with it s EEO Certification (Form PW -7). In addition, CONSUTLANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT will take affirmative action to insure that applicant s are employed and the employees are treated during employment without regard to thei r race,
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Agreement for Professional Services 8 Revised 04/08/2022 color, religion, sex or national origin. Such action shall include, but not be limited to the following: employm ent, advancement, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT shall at all times be in compliance with the requirements of the Federal Americans With Disabilities Act (Public Law 101- 336) which prohibits discrimination on the basis of disability by public entities. The CONSULTANT agrees to post in conspicuous places avail able to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.
15. N otice. All notices required by this Agreement shall be given to the CITY and CONSULTANT in writing, by f irst class mail, postage prepaid, addressed as follows:
CITY: City of San Carlos
600 Elm Street
San Carlos, CA 94070
Attention: City Manager
CONSULTANT: Craig Baptista, Director of Operations
Bureau Veritas of North America, Inc.
180 Promenade Circle, Suite 150
Sacramento, CA 95834
16. Non-Assignment. This Agreement is not assignable either in whole or in part.
17. Amendments. This Agreement may be amended or modified only by written agreement signed by both parties.
18. Business Registration. VENDOR agrees to comply with Cha pter 5.04 of the Municipal Code and pay all fees required to be paid.
19. Validity. The invalidity in whole or in part of any provision of thi s Agreement shall not void or affect the validity of any other provision of this Agreement.
20. Governing Law . This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in the County of San Mateo, California. In the event of litigation between the parties hereto to enforce any provision of the Agreement, the unsuccessful party will pay the reasonable attorney’s fees and expenses of litigation of the successful party.
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Agreement for Professional Services 9 Revised 04/08/2022
21. Mediation. Should any dispute arise out of this Agreem ent, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable me diator. Neither party shall be permitted to file legal action without first meeti ng in mediation and making a good faith attempt to r each a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own l egal costs. If a party re fuses or fails to participate in mediation in good faith prior to filing a lawsuit, then that party shall be barred from recovery of attorneys fees and costs of suit.
22. Conflict of Interest. CONSULTANT may serve other client s, but none who are active within the City of San Carlos or who conduct business that would place CONSULTANT in a "conflic t of interest" as that term is defined in State law.
23. Entire Agreement . Each party acknowledges that this agreement, the exhibits hereto, and the documents incorporated by reference herein constitute the complete agreement and exclusive statement of the terms and conditions between the parties, which supercedes and merges all prior proposals, understandings and all other agreements, verbal and written, betwe en the parties relating to the subject matter of this agreement. This agreement may not be modif ied or altered except by written instrument duly executed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
CITY OF SAN CARLOS:
Dated: _______________ ______________________________ Jeff Maltbie, City Manager
ATTEST:
Dated: _______________ ______________________________ Crystal Mui, City Clerk
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Agreement for Professional Services 10 Revised 04/08/2022
APPROVED AS TO FORM:
Dated: _______________ ______________________________ Gregory J. Rubens, City Attorney
CONSULTANT/CONTRACTOR/VENDOR:
I acknowledge that I have full authority to execute this agreement on behalf of the Consultant/Contractor/Vendor, and have read, understand, and agree to comply with the provisions of this Agreement, including the Insurance and indemnity requirements set forth herein.
Dated: _______________ ______________________________
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CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Deny Claim of Margarito Hernandez.
RECOMMENDATION:
Staff recommends that the City Council deny the claim of Margarito Hernandez as recommended by the Sedgwick representative.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND:
This item is coming before the Council to act on the claim submitted by Margarito Hernandez.
Staff recommends that the City Council deny the claim based on Sedgwick’s guidance.
The Tort Claims Act. California Government Code Sections 900, seq., mandates that all claims for money or damages against a public entity must be presented in writing to the public entity prior to filing suit. Generally, claims concerning personal injury, wrongful death, damage to personal property, or damage to crops must be presented to the public within six (6) months of the accrual of the claim. All other claims, principally claims on contracts and damage to real property, are subject to a one-year statute of limitations for presentation of the tort claim. Once a tort claim is received by the public entity, the entity has forty-five (45) days to act on the claim. A claim can be settled or rejected. If no action is taken within 45 days, the claim is deemed rejected by operation of law on the last day.
Claims Processing in San Carlos. When the City receives a claim, the claim is immediately forwarded to claims examiners at Sedgwick for investigation. After Sedgwick investigates the claim, Sedgwick provides a recommendation to the City on the handling of the claim.
About Sedgwick. Sedgwick is a leading global provider of technology-enabled risk, benefits and integrated business solutions. In July 2019, Sedgwick acquired York Risk Services Group (“York”). York was originally hired through the Pooled Liability Assurance Network Joint Powers Authority (“PLAN JPA”), and Sedgwick will continue claims administration services to provide claims administration services to the City. The City Council approved the City’s participation in the PLAN JPA (previously known as the Association of Bay Area Government Pooled Liability Assurance Network or “ABAG PLAN”) on November 27, 2017 and designated the Administrative Services Director and Senior Management Analyst as primary and alternate PLAN JPA Board members.
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ANALYSIS:
On behalf of Margarito Hernandez, Mapfre Insurance filed a claim against the City for property damages. Claimant alleged that on March 1, 2023, a City dump truck hit Margarito Hernandez’ vehicle that was parked at or near 333 Shoreway Road. Claimant further alleged that City staff left a note; however, that note was not provided in the claim.
This does not appear to be a case of liability against the City. Staff is not aware of any City vehicle that struck a private vehicle on the date of loss, at or near loss location. In addition, the City’s claims adjustor from Sedgwick noted that the same claim has been filed with another city in the PLAN JPA, and that city already accepted liability. Therefore, Sedgwick believes that this claim was filed with the wrong City. As such, Sedgwick has recommended formal rejection of this claim on the basis of non-jurisdiction.
The Council’s rejection of this claim does not prevent City staff or the staff of Sedgwick from continuing to work with the claimant to resolve the dispute.
ALTERNATIVES:
The alternatives available to the City Council include:
1. Deny the claim of Margarito Hernandez; or
2. Do not deny the claim of Margarito Hernandez; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Hernandez Claim Form
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CITY COUNCIL
STAFF REPORT
MEETING DATE: June 26, 2023
ITEM TITLE: Adopt a Resolution Approving the Following Classification Specifications: City Attorney, Legal Secretary, Deputy City Clerk, Assistant Building Official, Senior Mechanic, and Principal Engineer; and Amending Appendices of the Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters (Teamsters) Memorandum of Understanding (MOU), Confidential Group Salary and Benefit Resolution, and Management Group Salary and Benefit Resolution.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution:
•Approving the new classification specifications for the following positions: City Attorney, Legal Secretary, Deputy City Clerk, Assistant Building Official, Senior Mechanic, and Principal Engineer; and
•Amending the appendices of the Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters (Teamsters) Memorandum of Understanding (MOU) Confidential Group Salary and Benefit Resolution and Management Group Salary and Benefit Resolution.
FISCAL IMPLICATIONS:
There are no fiscal implications or costs associated with amending the classification specifications. These positions were all approved as part of the Fiscal Year (FY) 2023-25 Adopted Biennial Budget.
BACKGROUND:
This item is coming before the Council per Chapter 2.44.050 of the City’s Municipal Code, which states that revisions of a position classification shall be adopted by Council Resolution.
On June 12, 2023, the City Council approved new or updated positions with the adoption of the FY 2023-25 Adopted Budget.
ANALYSIS:
The classification specifications have been created or updated to provide an accurate description of the duties and responsibilities of the positions, as well as the minimum qualifications needed.
All proposed changes were reviewed and approved by the department supervisors to whom these positions report and the union representative, if applicable.
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Below is a brief overview of the positions:
City Attorney
The City Attorney is appointment by and under the direction of the City Council and will serve as chief legal advisor to the Council, all City departments, City commissions, and other elected and appointed City officials.
Legal Secretary
The Legal Secretary will provide a variety of routine, complex, and confidential clerical, administrative, technical, paralegal, and paraprofessional work in support of the City Attorney's office. This position will deal with matters often of a confidential nature, including, litigation, government tort claims, workers compensation claims, personnel, labor relations, and other legal matters involving the City.
Deputy City Clerk
The Deputy City Clerk will provide statutory and administrative functions as delegated by the City Clerk. They will assist in the administration of municipal elections, Fair Political Practices Commission reporting, records and data management, and statutory obligations; provide information and service to the public and City departments; provide a high level of administrative and technical support to the City Clerk and other departments and perform all duties in absence of the City Clerk.
Assistant Building Official
The Assistant Building Official will assist in the leadership, planning, daily supervision, administration, staff development, and coordination of all operations of the Building Division. They will perform highly complex building inspections; supervise and assist building inspectors in the inspection of buildings and structures in all stages of construction, alteration, and repair; reviews and check building plans and specifications; enforce building, plumbing, electrical, mechanical, and zoning codes and laws; issue permits and collect fees.
Senior Mechanic
The Senior Mechanic is an advanced journey-level classification performing complex duties required to ensure that City vehicles and equipment are maintained in a safe and effective working condition and provide the highest level of safety for City use. Under general supervision, they will participate in complex and difficult preventative maintenance, skilled repairs, and outfitting of a wide variety of City vehicles, construction equipment, and light-to-heavy duty trucks and equipment.
Principal Engineer
The Principal Engineer will provide functional management responsibility for a division and perform full supervisory and managerial responsibilities for a unit, including planning, assigning, and evaluating the work of subordinates and is responsible for a program area within a work unit or department. Under general direction, the Principal Engineer will direct, manage, supervise and coordinate the Engineering Section of the Public Works Services Department, to perform highly complex and professional engineering administration duties; to plan, direct, and supervise a variety of engineering projects and programs; and to conceptualize, develop, design, and implement all phases of difficult design and engineering research projects.
ALTERNATIVES:
The alternatives available to the City Council include:
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1. Adopt a Resolution approving the following classification specifications: City Attorney, Legal Secretary, Deputy City Clerk, Assistant Building Official, Senior Mechanic, and Principal Engineer; and amending the appendices of the Local 856, Freight Checkers, Clerical Employees and Helpers Union, International Brotherhood of Teamsters (Teamsters) Memorandum of Understanding (MOU) Confidential Group Salary and Benefit Resolution and Management Group Salary and Benefit Resolution; or
2. Do not adopt the Resolution; or
3. Provide staff with alternative direction.
Respectfully submitted by:
Rebecca Mendenhall, Administrative Services Director
Approved for submission by:
_______________________
Jeff Maltbie, City Manager
ATTACHMENT(S):
1. Resolution
2. Classification Specification - City Attorney
3. Classification Specification – Legal Secretary
4. Classification Specification – Deputy City Clerk
5. Classification Specification – Assistant Building Official
6. Classification Specification – Senior Mechanic
7. Classification Specification – Principal Engineer
8. Teamsters MOU – Hourly Wage Schedule
9. Confidential Salary Schedule
10. Management Salary Schedule
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RESOLUTION NO. 2023 – ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CARLOS APPROVING THE FOLLOWING CLASSIFICATION SPECIFICATIONS: CITY ATTORNEY,
LEGAL SECRETARY, DEPUTY CITY CLERK, ASSISTANT BUILDING OFFICIAL, SENIOR MECHANIC, AND PRINCIPAL ENGINEER; AND AMENDING THE APPENDICIES OF THE LOCAL 856, FREIGHT CHECKERS, CLERICAL EMPLOYEES AND HELPERS UNION,
INTERNATIONAL BROTHERHOOD OF TEAMSTERS (TEAMSTERS) MEMORANDUM OF
UNDERSTANDING (MOU), CONFIDENTIAL GROUP SALARY AND BENEFIT RESOLUTION, AND MANAGEMENT GROUP SALARY AND BENEFIT RESOLUTION.
WHEREAS, Chapter 2.44.050 of the City’s Municipal Code states that any revisions to a position classification shall be adopted by Council Resolution; and WHEREAS, on June 12, 2023, the City Council approved new or updated positions with the adoption of the Fiscal Year 2023-25 Biennial Budget; and WHEREAS, it is now necessary to create classification specifications for the City Attorney, Legal Secretary, Deputy City Clerk, Assistant Building Official, Senior Mechanic, and Principal Engineer positions to reflect the requirements and responsibilities of the positions; and WHEREAS, the appendices of the Teamsters MOU, Confidential Group Salary and Benefit Resolution, and the Management Group Salary and Benefit Resolution need to be amended to include the salaries of the new and updated classifications.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Carlos hereby approves:
1. The Classification Specifications of the following positions:
a. City Attorney
b. Legal Secretary
c. Deputy City Clerk
d. Assistant Building Official
e. Senior Mechanic
f. Principal Engineer; and
2.Amending the appendices of the Teamsters MOU, Confidential and Management Group Salary and Benefit Resolutions.
* * * * *
I, City Clerk Crystal Mui, hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of San Carlos at a scheduled meeting thereof held on the 26th day of June 2023, by the following vote:
AYES, COUNCILMEMBERS:___________________________________________ NOES, COUNCILMEMBERS:___________________________________________ ABSENT, COUNCILMEMBERS:___________________________________________
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________________________________
CITY CLERK of the City of San Carlos
APPROVED:
___________________________
MAYOR of the City of San Carlos
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CITY OF SAN CARLOS
ADOPTED CC: 06/26/23
FLSA Status: Exempt
Employment Agreement
CITY ATTORNEY
DEFINITION
By appointment and under the direction of the City Council, the City Attorney serves as chief legal advisor to the Council, all City departments, city commissions and other elected and appointed city officials.
ESSENTIAL AND IMPORTANT DUTIES
•Provides legal counsel and opinions for the city council, city staff, commissions, committees, and officials in all legal matters pertaining to city business; •Drafts and reviews legal documents, petitions, contracts, leases, resolutions, and ordinances; •Represents and appears for the City and its officers in legal proceedings including trial and appellate courts;
•Attends all meetings of the City Council and other subordinate City boards, committees, and commissions, unless excused;
•Represents the City before public bodies such as LAFCO, the State Legislature, and the Board of Supervisors, where appropriate;
•May serve as a member of the City's labor negotiations team; •Has staff responsibility for legislative review in coordination with other staff members and the City Council;
•Prosecutes and defends all suits or actions to which the city may be a party; •Advises when to prosecute, compromise, or dismiss civil litigation; •Performs legal research as required;
•Examines and analyzes court decisions and legislation to determine their effect upon municipal affairs;
•Performs related duties as assigned or required.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
• Municipal law -- principles, practices and trends.
• City Municipal Code.
• City legislative processes, fiscal and budget management processes, and applicable administrative policies and procedures.
• Relevant government and/or community and legal institutions, organizations, procedures, and processes.
• Applicable federal, State, and local laws and regulations affecting the work of City departments.
Ability to:
• Conduct self, at all times, in an ethical, professional and respectful manner, remain objective when providing services given competing demands/points of view of elected officials, appointed officials, and the public.
• Establish and maintain cooperative and effective working relationships with elected officials and staff, legal and court officials, and stakeholders, both internal and external. • Effectively apply legal knowledge and skills in the context of the operation of municipal government and the development of public policy and laws.
• Develop and maintain effective organizational structure, financial control, and management information systems for the department.
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• Identify the Department's future direction in response to changing City needs, and to develop, implement, and monitor appropriate plans, schedules, and action steps. • Work independently under general policy and strategic guidance.
Skill in:
• Excellent interpersonal skills for establishing and maintaining effective working relationships with staff, other departments, elected officials, the media, and the public. • Highly effective team building and leadership skills including consensus-building to resolve conflicts, negotiate agreements and gain cooperation among competing interest groups. • Interpreting and appropriately applying complex codes, regulations, legal documents, policies, and procedures and explaining these to clients.
• Excellent oral communications skills for explaining legal issues and options, as well as complex legal principles and regulations to clients and to garner their compliance. • Skilled in litigation and in trial work and in negotiating settlements and agreements in the best interests of the City.
• Problem analysis and decision-making, adaptability/flexibility, and stress tolerance in a highly visible public environment.
• Excellent strategic planning, organizational, and time management skills. • Excellent writing skills for preparation and review of legal documents and opinions. • Public presentation skills.
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: Five (5) years of legal practice, preferably with experience in municipal or other public agency law.
Training/Education: Juris Doctorate Degree from a law school accredited by the American Bar Association.
LICENSE
• Current membership in the California State Bar
• Possession of a valid California driver's license
WORKING ENVIRONMENT
Work is performed primarily in an office setting subject to frequent interruptions and includes sitting for extended periods of time. May be exposed to highly stressful situations and individuals who are irate or hostile; may be subject to long hours due to attendance at City Council and Committee meetings and other responsibilities required at this executive level. Flexibility to work evening and weekend hours and occasional overnight travel to conferences and training sessions required. This is a sedentary position with minimal physical exertion requirements.
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CITY OF SAN CARLOS
ADOPTED CC: 06/26/23
FLSA Status: Exempt
LEGAL SECRETARY
DEFINITION
Provides a variety of routine, complex and confidential clerical, administrative, technical, paralegal, and paraprofessional work in support of the City Attorney's Office. This position deals with matters often of a confidential nature, including, litigation, government tort claims, workers compensation claims, personnel, labor relations and other legal matters involving the City.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from other secretarial and clerical classes by its knowledge and continuous use of legal terminology, documents, procedures, forms, reference materials and dealing with the public, elected officials, courts, attorneys, and City staff. This is an advanced journey-level, highly confidential clerical position.
SUPERVISION RECEIVED
Works under the direct supervision of the City Attorney. May provide direction and guidance to assigned support staff or interns.
ESSENTIAL AND IMPORTANT DUTIES
•Provide legal support to the City Attorney, including, but not limited to, proofreading various legal documents, such as pleadings, briefs, correspondence, subpoenas, contracts, jury instructions, complaints, resolutions, and ordinances.
•Provide administrative support to the City Attorney including composing correspondence and screening mail and phone calls.
•Maintain City Attorney’s appointment calendars; keeps abreast of important court dates and files legal documents with courts as mandated; assure complaints are responded to in a timely manner. •Provide status of claims and litigation to the Risk Manager and works with the Risk Manager on claim and litigation file audits.
•Respond to public inquiries and refer public requests to appropriate City staff. •Perform basic legal research using City Attorney Office library, Westlaw, the internet, or other research tools.
•Perform a variety of administrative and clerical duties as required for daily operations of the City Attorney’s Office.
•Maintain and update the law library.
•Assist with the preparation of responses to California Public Records Act requests. •Perform other duties as assigned.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
•Working knowledge of legal terminology, phraseology, forms, procedures, documents, court rules, legal style for California state and federal courts, general rules of citation, legal research, and law office operations and practices.
•Office administrative and secretarial practices and procedures such as business letter writing; organization and functions of city government, including roles of elected officials and appointed board and commission members.
•Correct English usage, including spelling, grammar, punctuation, and vocabulary.
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•Office management techniques and budgeting principles and practices Ability and Skill to:
•Provide varied, responsible, and confidential secretarial, administrative, paralegal, and paraprofessional support for the City Attorney.
•Interpret, apply, and explain complex policies and procedures. •Use tact, discretion, initiative, and independent judgment within established guidelines; research, compile and summarize a variety of informational materials. •Compose correspondence independently or from brief instructions. •Accurately record and maintain records.
•Establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
•Recommend solutions and adopt effective courses of action. •Plan, organize, and schedule priorities in the office. •Communicate effectively both verbally and in writing.
•Type at a net 55 wpm from printed copy.
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: A minimum of at least two (2) years of related legal clerical experience.
Training/Education: Graduation from a high school, or equivalent, supplemented by advanced legal related clerical training. A paralegal certificate from a recognized college, university, or training program may substitute for one (1) year of the required legal secretarial experience.
LICENSE
• Possession of a valid California driver's license
WORKING ENVIRONMENT
Work is performed primarily in an office setting subject to frequent interruptions and includes sitting for extended periods of time. The noise level in the work environment is usually quiet. At times, the work environment can be quite hectic and requires an ability to perform multiple tasks and maintain considerable tact when dealing with others.
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CITY OF SAN CARLOS
ADOPTED CC: 06/26/23
FLSA Status: Exempt
DEPUTY CITY CLERK
DEFINITION
Under general direction, provides statutory and administrative functions as delegated by the City Clerk.
Assists in the administration of municipal elections, Fair Political Practices Commission reporting, records and data management, and statutory obligations; provide information and service to the public and City departments; provide a high level of administrative and technical support to the City Clerk and other departments and perform all duties in absence of the City Clerk.
SUPERVISION EXERCISED AND RECEIVED:
Receive general direction from the City Clerk. May exercise supervision over volunteers, part-time and support staff as assigned.
ESSENTIAL AND IMPORTANT DUTIES
•Assist in the planning and organizing of official City documents and records including agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records.
•Ensure compliance with government codes for records retention and destruction; assists with the preparation of records retention schedules and administer the storage, retrieval and destruction of documents; coordinate the city-wide document imaging program and maintenance of electronic records and records storage systems; analyze and evaluate records management technology. •Notarize City and public documents.
•Research and comply information from various sources; prepare reports and correspondence. •Interpret and explain ordinances, policies and procedures and ensure the appropriate distribution and release of information.
•Assist in the development and administration of the City Clerk’s budget; obtain, comply, and develop data and summaries; monitor budget expenditures. •Train, and direct assigned temporary and volunteer staff; review work in progress and upon completion.
•Represent the City in inter-departmental, community and professional meetings. Act as the City Clerk in his/her absence; attends City Council meetings as necessary; act as recording secretary. •Assist in the planning and conduct of municipal elections. •Provide responsible and highly complex administrative and secretarial support to the City Clerk; recommends improvements in workflow, procedures and use of equipment and forms. •Screen office and telephone callers; provides front counter assistance including information to the general public regarding assigned area of responsibility; responds to and resolves complaints and requests for information on regulations, procedures, systems and precedents. •Research, compile, analyze and summarize a variety of informational materials; assist in the design and production of technical information and handouts. •Independently composes correspondence, letters, and memoranda. With general instruction, assists with composition of resolutions and staff reports as assigned. •Review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammar.
•Process all department invoices and purchases; assign account numbers to all invoices for all departmental programs; review and process purchase requisitions and purchase orders. •Receive, sort, open and distribute department mail to appropriate staff as required.
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•Maintain departmental personnel files and timesheet information; purges files according to established procedures.
•Maintain, develop and implement filing systems and records; modify systems as appropriate. •Organize meetings by notifying participants, making room arrangements and preparing required information materials.
•Respond to requests and inquiries from the general public and other departments; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of: the organization and function of a multi-jurisdictional municipal agency, including the role of the City Clerk, elected City Officials and appointed commissions and committees; laws affecting the operation of the City Clerk's function, including public information, municipal elections, and records retention and destruction; modern office practices; use and applicability of related software applications; applicable records and file storage and management systems; correct English usage, including spelling, grammar and punctuation; effective methods of supervision.
Ability to: make accurate arithmetic calculations; understand and carry out verbal and written instructions; effectively communicate verbally and in writing; establish and maintain effective working relationship with others; provide courteous and efficient service to the public; ability to learn, retain and use technical terminology, equipment, and computer applications; ability to respond professionally and effectively to changing priorities; review and analyze processes, procedures and policies and make effective recommendations for change; function independently and make decisions based on sound judgment affecting areas of responsibility within established guidelines and consistent with applicable law or code.
Skill in: the safe and efficient operation of office equipment including, multi-line business phones, copiers/scanners/printers, calculators, personal computers; database management, including filing and records management systems; creating clear concise written correspondence; making effective oral presentations.
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: Two (2) years of increasingly responsible clerical experience in a municipal organization of which at least one years have involved providing administrative office support services to management activity at the division or department level in a public agency; experience in a City Clerk's department highly desirable.
Training/Education: Equivalent to completion of High School supplemented by course work in public administration or a closely related field.
LICENSE
• Possession of a valid California driver's license
• Notary Public License is highly desirable
WORKING ENVIRONMENT
Work is performed primarily in an office setting subject to frequent interruptions and includes sitting for extended periods of time. May be exposed to highly stressful situations and individuals who are irate or hostile; may be subject to long hours due to attendance at City Council and Committee meetings and other responsibilities required at this executive level. Flexibility to work evening and weekend hours and occasional overnight travel to conferences and training sessions required. This is a sedentary position with minimal physical exertion requirements.
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CITY OF SAN CARLOS
ADOPTED CC: 06-26-2023
FLSA Status: Exempt
At-Will
ASSISTANT BUILDING OFFICIAL
DEFINITION
The Assistant Building Official assists in the leadership, planning, daily supervision, administration, staff development, and coordination of all operations of the Building Division. Performs highly complex building inspections; supervises and assists building inspectors in the inspection of buildings and structures in all stages of construction, alteration, and repair; reviews and checks building plans and specifications; enforces building, plumbing, electrical, mechanical, and zoning codes and laws; issues permits and collect fees; and does related work as required.
SUPERVISION EXERCISED AND RECEIVED
Under general direction of the Building Official, the Assistant Building Official is primarily responsible for supervising the plan checking of industrial, commercial, and multi-family residential structures, perform the more difficult and complex building inspections; assist the in the administration of the Division including budget, personnel, training, and scheduling/assignment of work and other supervisory duties.
ESSENTIAL AND IMPORTANT DUTIES
• Assist the Building Official in managing the inspection, plan review, permit administration, and code compliance functions;
• Support the Building Official in policy, procedure, and program development; customer service enhancement; problem resolution; administrative planning; efficiency improvement; budget development; report preparation; and special projects;
• Participate in the development of goals, objectives, policies, and priorities for the division; • Plan, organize, direct, and participate in the operation of inspection, plan review, and permit administration; monitor workflow; evaluate work products, methods, and procedures; • Participate in the enforcement and ensure uniform application and implementation of ordinances, codes, standards, and regulations for safety of buildings and structures through inspection, plan review, permitting, and related code enforcement activities; • Manage, train, and evaluate staff, and develop processes to foster a continuous learning environment; • Provide technical guidance to staff regarding plan check, fee calculation, permit issuance, and building inspection;
• Analyze, develop, and recommend policies, methods, and procedures to improve efficiency and effectiveness of inspection, plan review, and permit operations; • Interpret codes, standards, laws, and regulations, and propose amendments as necessary; • Conduct research and analysis of complex technical issues; evaluate alternatives and provide recommendations;
• Effectively respond to and resolve difficult and sensitive citizen inquiries and complaints in the office and in the field;
• Investigate unsafe building conditions and enforce building-related laws, regulations, codes, and ordinances;
• Oversee building code enforcement and compliance functions and coordinate activities with other City departments, divisions, and outside agencies to resolve issues and enhance customer service;
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• Participate in the administration of building permit system, records management, and technology improvements to enhance operations and customer service; • Stay current with new development or changes in codes, standards, materials, and technology; • In the absence of the Building Official may represent the Division at public meetings; and • Perform other related duties as assigned.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
• Current laws and ordinances that regulate building construction, inspection, zoning, housing and health and safety.
• Acceptable structural design and materials used in construction. • Building construction plans and specifications.
• Architectural and civil engineering principles and practices, including structural engineering and engineering mathematics.
• Building inspection methods including electrical, mechanical, plumbing, and structural inspections. • Energy and accessibility codes; standard practices of construction and materials used in construction.
Ability to:
• Review plans, calculations, and specification in a rapid, uniform, and accurate manner. • To establish and maintain effective working relationships with co-workers, professional engineers, architects, contractors, consultants, and the public.
• To communicate clearly and concisely, both orally and in writing. • To read and interpret building plans; perform inspections as needed and display the ability to make sound decisions in a manner consistent with essential job functions. • Operate office equipment including computer systems, operate a motor vehicle safely, work efficiently, innovate and institute positive change.
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: Five (5) years of increasingly responsible experience in building inspection, plan review, design or construction, two (2) years of which shall have been in a supervisory capacity in a municipal building department/division.
Training/Education: A 2-year degree from an accredited college or university with course work in civil or structural engineering, construction or building technology, architecture or a closely related field.
LICENSES, CERTIFICATES AND REGISTRATION
• Possession of a valid California driver's license
• Possession of International Code Council (ICC) certification as a Combination Inspector. • Possession of or ability to obtain within one year of appointment, International Code Council (ICC) certification as a Certified Building Official (CBO).
SPECIAL REQUIREMENTS
Speak clearly and understandably. Ability to read and hear voices and telephones. Visual acuity to quickly and accurately review and interpret plans and diagrams and make inspections. Ability to inspect construction sites requiring physical flexibility and dexterity, including the ability to continually stand, bend, stoop, reach, crouch and climb. Normal color vision required.
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CITY OF SAN CARLOS
ADOPTED CC: 06/26/23
FLSA Status: Non-Exempt
SENIOR MECHANIC
DEFINITION
Under general supervision, participates in complex and difficult preventative maintenance, skilled repairs, and outfitting of a wide variety of City vehicles, construction equipment, and light-to-heavy duty trucks and equipment.
DISTINGUISHING CHARACTERISTICS
The Senior Mechanic is an advanced journey-level classification performing complex duties required to ensure that City vehicles and equipment are maintained in a safe and effective working condition and provide the highest level of safety for City use.
SUPERVISION EXERCISED AND RECEIVED
Receives general supervision from the Public Works Superintendent or Assistant Public Works Superintendent. Exercises function, technical, and lead supervision over assigned staff
ESSENTIAL AND IMPORTANT DUTIES
Conducts preventive maintenance inspections and locates defective and malfunctioning equipment, using motor analyzers, pressure gauges, chassis charts, and factory manuals. Diagnoses problems and determines the extent of necessary maintenance, repair, or overhaul. Consults maintenance records and the daily driver reports to assess the work that needs to be done. Continue to research and transition the City fleet from internal combustion engines to an electric vehicle (EV) platform
Be responsible for annual preventative maintenance programs for all vehicles including EV and charging stations.
Understands the following items, and is able to identify problems and correct them at a pace and quality level of a skilled mechanic: hydraulic systems; drive trains; steering systems; fuel systems; engine cooling systems; brake systems; gasoline-powered engines; diesel-powered engines. Troubleshoots and performs necessary repair work on the electrical systems of light, medium, and heavy motorized equipment, including starters, lighting and accessory systems, instruments, warning systems, distributors, voltage regulators, circuit breakers, computerized engine/emission controls and relays.
Troubleshoots and performs necessary maintenance and repair work on hydraulic systems including pumps (single and double acting), capsule clutch assemblies, power takeoffs, control valves, cylinders, hoses, and related mechanical parts (hopper, ramblade, and tailgate assemblies). Troubleshoots and performs necessary maintenance and repair work on drive trains, including standard and automatic transmissions, drive shafts, differentials, and rear end units. Performs machinist and welding work, including lathe operations, modification and fabrication work, and gas and arc welding.
Performs complete tune-ups of engines, replacing ignition parts and cleaning and adjusting carburetors, inspecting, adjusting, and when necessary, replacing units and related parts. Diagnoses problems with, maintains and repairs a variety of gasoline and diesel-powered engines.
Repairs the engines to minimize vehicle down time.
Insures compliance with the CHP Bi-Annual Terminal Inspection Program, including inspection, maintenance, and all necessary record keeping for inspections and work performed. Maintains a neat and orderly work area, office, restroom, hazardous waste room, and fueling station.
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Responsible for all fueling operations, testing, records, upgrades, fuel access system, sends reports, orders, and prices fuel.
Maintains fuel records.
Develops and maintains a routine maintenance schedule for equipment and vehicles. Creates and files hazardous materials business plans, written monitoring plan, etc. with County and updates as necessary.
24 hour contact for hazardous materials emergencies.
Manages all hazardous waste, storage, disposal, documentation, and reporting to County/State. Ability to diagnose/repair high/low voltage controls and various pump systems. Maintains inventory of all City vehicles and equipment. Ability to use computer in daily operations, e-mail, etc. Develops and implements computerized inventory and work order management system. Disposes of all surplus property per City policies.
Performs office work related to garage operations.
Sends monthly reports on fuel used and work orders to Finance Department. Performs related duties as required.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of standard methods, equipment, techniques, and tools of the mechanical trade; the operating principles of gasoline and diesel engines; welding, fabrication, and modification technology; techniques and testing equipment utilized to diagnose malfunctions and defects in equipment; repair and equipment maintenance techniques of light, medium, and heavy power driven equipment; diagnosis and repair of computerized vehicle and emission control systems; fueling operations including tanks, dispensers, access control, and regulation compliance; CHP commercial vehicle program; desktop computer operation.
Ability to complete work assignments efficiently, accurately and promptly by work order and by brief verbal instruction; perform heavy, physically demanding work for lengthy, continuous periods of time.
Read and understand manufacturers' lubrication, service, and repair manuals; make estimates for repair costs; maintain computerized records and detailed vehicle/equipment files; provide the handtools and related tools necessary to perform the above listed duties.
Skills to diagnose, service, and repair mechanical, electrical and hydraulic malfunctions in a wide variety of equipment and vehicles, including major overhaul of internal combustion engines and hydraulic systems. Properly and safely use shop tools; adapt a variety of shop tools and repair parts to specific problems.
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: Three (3) years of journey level experience in the repair and maintaining a variety of light, medium, and heavy motorized equipment. Training in hazardous waste management, fueling operations, CHP commercial vehicle programs, and desktop computers.
Training/Education: Equivalent to completion of High School. The completion of a recognized mechanic apprenticeship program is highly desirable.
SPECIAL REQUIREMENTS
Must be able to perform the essential and important duties of this classification individually and unassisted by other persons. Ability to read; hear alarms, bells, voices and telephones; hear and
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distinguish noises made by equipment and vehicles clearly enough to make proper diagnoses. Physical stamina, dexterity and flexibility to work effectively and efficiently with light, medium, and heavy motorized equipment, stoop, bend, twist, and reach. Lift up to 100 pounds.
LICENSES, CERTIFICATES AND REGISTRATION
Possession of a California commercial driver's license (Class B) issued by the State Department of Motor Vehicles, and possession of or, ability to obtain within six (6) months from the date of hire, the following National Institute for Automotive Service Excellence (ASE) certificates in A1 engine repair, A2 automatic transmission/transaxle, A3 manual drive train and axles, A4 suspension and steering, A5 brakes, A6 electrical/electronic systems, A7 heating and air conditioning, A8 engine performance, F1 alternative fuel vehicles CNG/LNG, and L1 advanced engine performance. Recertification of all certificates within the ASE guidelines is required as a term of employment.
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CITY OF SAN CARLOS
ADOPTED CC: 06/26/23
FLSA Status: Exempt
PRINCIPAL ENGINEER
DEFINITION
Under general direction, to direct, manage, supervise and coordinate the Engineering Section of the Public Works Services Department, to perform highly complex and professional engineering administration duties; to plan, direct, and supervise a variety of engineering projects and programs; and to conceptualize, develop, design, and implement all phases of difficult design and engineering research projects. Coordinate assigned activities with other City departments and outside agencies.
DISTINGUISHING CHARACTERISTICS
The Principal Engineer provides full line and functional management responsibility for a division and performs full supervisory and managerial responsibilities for a unit, including planning, assigning, and evaluating the work of subordinates and are responsible for a program area within a work unit or department.
This class is distinguished from the City Engineer in that the latter is responsible for the general administrative direction of the Engineering Section and control of all projects.
ESSENTIAL AND IMPORTANT DUTIES
•Plan, develop, coordinate, and direct the activities of a Division of the Public Works Department; •Plan, organize, and manage engineering projects from the preliminary stage to the completion of construction and/or installation;
•Confer with and assist the City Engineer and/or Director of Public Works in the development of long-range plans, prioritization of projects, goals, objectives, and budgets; •Act as a mentor to staff providing them with leadership, training, direction, & support; •Manage, schedule, and evaluate the work of assigned Division staff, and develop processes and procedures designed to support a continuous learning environment; •Attend meetings and work with other Departments and City Staff to implement projects of mutual interest and follow City guidelines as it relates to Public Works projects; •Prepare and manage: Requests for Proposals, contracts, agreements, consultants/contractors for consulting and/or construction projects; Inspect or direct projects being performed by outside contractors; Perform specialized technical studies and/or investigations; •Prepare complete and comprehensive oral and written reports and make recommendations; •Monitor the progress of projects through a data base and ensure that projects are completed on- time and within budget;
•Prepare division operating and capital improvement budgets and assist in the preparation of departmental operating and capital improvement budget;
•Present to City Council, commissions, and other organizations; •Ensure that public facilities installed as part of private developments are constructed per approved plans and to City standards;
•May act as the City Engineer or Director of Public Works in his/her absence; and •Perform other related work as assigned.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of
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•Civil engineering principles, practices, and methods of planning, design, construction and maintenance of public works projects;
•The strengths, properties, and uses of materials of public works construction; •Land surveying as it relates to urban municipalities;
•Hydraulics, mechanical, structural, and sanitary engineering as they relate to public works projects; •Practices of real property description, land acquisition, and report writing relating to all above subjects;
•Principles and practices of budgeting (operating and capital), communication, safety, contracting, leadership, human resources, information technology, public relations, project management, outreach, performance standards, records management, and resources to achieve outcomes and expectations; •Research methods and statistical analysis, complex spreadsheets, database applications, and project and workload planning;
•Problem solving, and conflict resolution practices and techniques; and •Environmental and safety practices, procedures, and standards, e.g. OSHA, Federal, State and local rules and regulations.
Ability to
•Organize, implement and direct Public Works operations and activities. •Determine, plan, assign and manage Section priorities. •Effectively supervise and train professional, technical and clerical support staff. •Learn and retain City administrative, budgeting, purchasing and personnel processes and procedures. •Be proactive in identifying problem areas and develop alternative solutions and recommendations. •Make complex engineering calculations and to check, design, and supervise the construction of a wide variety of municipal improvements and construction projects. •Communicate effectively, orally and in writing; communicate technical information clearly and accurately to non-engineering staff, consultants, and the general public. •Performing difficult engineering work in the design and construction of Public Works projects. •Developing and implementing improvements to systems and operations. •Operate Engineering tools and equipment
EDUCATION AND TRAINING
Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be:
Experience: Five (5) years of increasingly responsible experience in civil engineering office and field work, three (3) years of which were obtained after registration and two of which have been as an engineer in a supervisory capacity.
Training/Education: Bachelor's Degree in Civil Engineering from a college or university that is accredited by the Accreditation Board of Engineering and Technology
LICENSES, CERTIFICATES AND REGISTRATION
•Possession of a valid Class C California driver's license. •Possession of a valid certificate of registration as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers. •Possession of a license as a Professional Land Surveyor in California is highly desirable. •Other certifications such as Qualified SWPPP Practitioner (QSP)/Qualified SWPPP Developer (QSD) are desirable.
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SPECIAL REQUIREMENTS
Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Use of safety equipment, such as safety vests, safety eye wear, safety boots and hard hats, as required. May on occasion have to actively participate in evening and weekend meetings.
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