Staff Contact Nick Kimball, City Manager
7 CITY OF SAN FERNANDO
CITY COUNCIL
MEETING AGENDA
SPECIAL MEETING – 5:00 PM\
REGULAR MEETING – 6:00 PM
MONDAY, JUNE 16, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.
CALL TO ORDER - SPECIAL MEETING 5:00 P.M. (CLOSED SESSION)
ROLL CALL
APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)
PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.
RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 - PUBLIC EMPLOYEE APPOINTMENT:
Title: Interim City Manager
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Special and Regular Meeting Notice and Agenda – June 16, 2025
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 - CONFERENCE WITH LABOR NEGOTIATOR:
Agency Representative: City Manager Nick Kimball
Unrepresented Employee: Interim City Manager
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(A) - SECURITY, PUBLIC FACILITIES AND CITY SERVICES:
Consultation with the Chief of Police
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION
REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS
WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando
SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.
CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – June 16, 2025
ROLL CALL
TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.
PRESENTATIONS
A) PRESENTATION OF A CERTIFICATE OF RECOGNITION HONORING CITY MANAGER NICK KIMBALL
FOR HIS DEDICATED SERVICE TO THE CITY OF SAN FERNANDO AND THE COMMUNITY
DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.
PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.
Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965
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Special and Regular Meeting Notice and Agenda – June 16, 2025
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. March 17, 2025 - CC Special & Regular
Meeting
b. April 7, 2025 - CC Special & Regular Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 25-062 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
Recommend that the City Council receive and file the status report for FY 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
4) CONSIDERATION TO ADOPT A RESOLUTION SETTING THE FISCAL YEAR 2025-2026 ARTICLE
XIIIB APPROPRIATIONS (GANN) LIMIT
Recommend that the City Council adopt Resolution No. 8387 setting the Fiscal Year 2025-2026 Article XIIIB Appropriation Limit at $80,031,482.
5) CONSIDERATION TO APPROVE THE PURCHASE OF THREE POLICE VEHICLES AND REQUIRED
EMERGENCY VEHICLE EQUIPMENT AS AUTHORIZED IN THE SAN FERNANDO MUNICIPAL CODE
URGENCY PURCHASING AUTHORITY, ADOPT A RESOLUTION TO APPROPRIATE FUNDS, AND
APPROVE DISPOSITION OF SURPLUS CITY-OWNED VEHICLES
Recommend that the City Council:
a. Approve the purchase of two 2025 Ford Police Interceptor Utility (K8A) AWD, Hybrid police vehicles and one 2025 Ford Police Interceptor Utility (K8A) AWD, Gas police vehicle from National Auto Fleet Group and Sourcewell, a cooperative purchasing agreement, for the Police Department, executed by the City Manager under the urgent purchasing authority pursuant to Chapter 2, Article VI, Division 6, Section 2-804 of the San Fernando Municipal Code;
b. Approve the urgency Purchase Order with National Auto Fleet Group in an amount not to exceed $190,000 for the purchase of the three vehicles, as executed by the City Manager under the urgent purchasing authority pursuant to Chapter 2, Article VI, Division 6, Section 2-804 of the San Fernando Municipal Code;
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Special and Regular Meeting Notice and Agenda – June 16, 2025
c. Approve the purchase of the required emergency equipment for outfitting the vehicles in an amount not to exceed $60,000 with a 10% contingency for unforeseen costs associated with equipment installation through an existing agreement with Dana Safety Supply, Inc.; d. Adopt Resolution No. 8392 to appropriate Equipment Maintenance and Replacement Fund balance in the amount of $256,000 for the purchase of Police fleet vehicles and the cost associated with outfitting of the vehicles with emergency police equipment; e. Declare vehicles that are to be replaced as surplus and authorize the City Manager, or designee, to dispose of three salvage surplus City owned Police Department vehicles being replaced, in accordance with Chapter 2, Article VI, Division 7, of the SFMC; and f. Authorize the City Manager, or designee, to make any non-substantive changes and execute all related documents.
6) CONSIDERATION TO APPROVE PUBLIC RELEASE AND CIRCULATION OF A REQUEST FOR
PROPOSALS FOR DEVELOPMENT AND ADMINISTRATION OF A CITY MARKETING CAMPAIGN Recommend that the City Council approve the release and circulation of a Request for Proposals for the Development and Administration of a City Marketing Campaign to attract tourism in preparation for the FIFA World Cup 2026 and LA Olympics 2028. 7) CONSIDERATION TO APPROVE CO-SPONSORSHIP OF LA FAMILY HOUSING HOMELESS
CONNECT DAY EVENTS AND USE OF THE CITY SEAL
Recommend that the City Council:
a. Approve Co-Sponsorship of LA Family Housing Homeless Connect Day Events that would benefit and support the community;
b. Approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724; and
c. Authorize the participation in, and use of the City seal, for future Homeless Connect Day events held in the City, with City Manager approval.
PUBLIC HEARINGS
8) A PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN FERNANDO MUNICIPAL CODE TO IMPLEMENT A
RESIDENTIAL PARKING PERMIT PROGRAM AND TO MODIFY PARKING RESTRICTIONS OF
CERTAIN VEHICLES INCLUDING FOR THE USE OF HUMAN HABITATION (CONTINUED TO JULY 7, 2025)
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Special and Regular Meeting Notice and Agenda – June 16, 2025
9) A PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS TO CONTINUE MAINTENANCE OF THE CITY’S STREETLIGHTS, CONFIRMING THE ANNUAL ASSESSMENT, AND APPROVING THE FINAL ENGINEER’S REPORT FOR FISCAL YEAR 2025-2026 LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT
Recommend that the City Council:
a. Conduct a Public Hearing by following the attached Order of Procedure; b. Adopt Resolution No. 8388 ordering the continued maintenance of the City’s streetlights and confirming the annual assessment; and
c. Adopt Resolution No. 8389 approving the Final Engineer’s Report for the Fiscal Year 2025-2026 Landscaping and Lighting Assessment District. 10) A PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION APPROVING THE FISCAL YEAR 2025-2026 CITY BUDGET, AND ADOPT A RESOLUTION TO FUND THE CITY’S SECTION 115
TRUST FOR RETIREE HEALTH BENEFITS
Recommend that the City Council:
a. Conduct a Public Hearing;
b. Review and discuss the Fiscal Year 2025-2026 Proposed Budget; c. Pending public testimony, adopt Resolution No. 8390 approving the Fiscal Year 2025-2026 Budget, subject to such modifications or amendments as may be stated by the City Council in its motion to approve the Resolution; and
d. Approve Budget Resolution No. 8391 appropriating $500,000 from General Fund Reserves to the Section 115 Trust for the purpose of setting aside designated funding to be used towards paying future retiree medical benefits.
ADMINISTRATIVE REPORTS
11) DISCUSSION AND CONSIDERATION TO APPOINT A CITY COUNCIL LIAISON REPRESENTATIVE
TO THE GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT BOARD OF TRUSTEES Recommend that the City Council:
a. Receive a presentation of background and qualifications from each applicant for the liaison to the Greater Los Angeles County Vector Control District (District) Board of Trustees; and b. Appoint a representative to serve as liaison to the Greater Los Angeles County Vector Control District Board of Trustees, to fill a vacancy for the remainder of a two-year term from June 17, 2025 to January 6, 2027.
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Special and Regular Meeting Notice and Agenda – June 16, 2025
12) RECEIVE A PRESENTATION ON THE INITIAL FINANCIAL PLAN OF THE WATER AND SEWER RATE
STUDY AND PROVIDE DIRECTION ON THE PROPOSED RATE INCREASE IMPLEMENTATION
PROCESS
Recommend that the City Council:
a. Receive and file the initial financial plan presentation of the water and sewer rate study; and
b. Provide direction on the proposed rate increase implementation process. 13) DISCUSSION AND CONSIDERATION ON ESTABLISHING A WASTE HAULING AD HOC
COMMITTEE
This item was agendized by Councilmember Patty Lopez.
14) DISCUSSION AND CONSIDERATION REGARDING IMMIGRATION AND CUSTOMS
ENFORCEMENT (ICE) AND LOCAL GOVERNMENT RESPONSE
This item was agendized by Vice Mayor Mary Solorio.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to its regular meeting on July 7, 2025.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
REGULAR MEETING – 6:00 P.M.
MONDAY, MARCH 17, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:04 p.m.
Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio, and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball, City Attorney Richard Padilla, Police Chief Fabian Valdez, Deputy City Manager/Economic Development Kanika Kith, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz
Absent: None
TELECONFERENCING REQUESTS/DISCLOSURE
None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
PRESENTATIONS
A. PRESENTATION OF CERTIFICATES OF RECOGNITION FOR WOMEN’S HISTORY MONTH 2025 • Lorraine Aceves • Carmen Godinez
• Elsa Ofarrill • Querubina Haydee Aguilar
• Patricia Garcia • Juana Trejo
B. CERTIFICATE OF RECOGNITION CELEBRATING ANGELINA PEREZ’S 100TH BIRTHDAY C. ANNUAL RECOGNITION
• CESAR CHAVEZ DAY – MARCH 31, 2025
D. INTRODUCTION OF NEW EMPLOYEES
PUBLIC STATEMENTS
Juan Mena offered a prayer.
Bolveci Aravjo played a song for the City Council.
Elizabeth Gonzalez spoke about parking issues and is opposed to the brand boulevard project on Agenda item no. 9.
Joel Gonzalez submitted a card regarding parking issues and is opposed to the brand boulevard project on Agenda item no. 9.
Mary Carmen Eusebio spoke about climate change.
Natalie Jimenez spoke about climate change.
Gus Villela Field Representative from Assemblymember Rodriguez’s office spoke in support of Agenda Item No. 10.
Ricardo Benitez spoke in support of Agenda Item No. 14.
Maria Luisa Palma spoke about public safety issues on school campuses of Los Angeles Unified School District.
Yolando Haro spoke in support of Agenda Item No. 14.
Teresa Mendez made comments regarding general traffic safety concerns.
Mayor Mendoza made a statement regarding Councilmembers’ decorum and order.
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
CONSENT CALENDAR
Councilmember Garcia pulled Item Nos. 3, 4 and 6 for discussion.
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve Consent Calendar Item Nos. 1, 2, 5, 7 and 8:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. April 7, 2008 - Special CC Mtg g. June 8, 2009 - Special CC Mtg b. April 7, 2008 - Regular CC Mtg h. June 15, 2009 - Special CC Mtg c. April 21, 2008 - Special CC Mtg i. January 10, 2011 – Special RDA Mtg d. April 21, 2008 – Regular CC Mtg j. January 10, 2011 – Special CC Mtg e. March 9, 2009 – Special CC Mtg k. January 6, 2025 - Special & Regular CC Mtg f. March 30, 2009 – Special RDA Mtg
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 5) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION OF A NOTICE OF COMPLETION FOR PHASE 3 OF THE ANNUAL STREET RESURFACING
PROJECT
7) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH HABITAT FOR
HUMANITY OF GREATER LOS ANGELES TO ADMINISTER THE CALHOME-FUNDED
MORTGAGE ASSISTANCE AND OWNER-OCCUPIED REHABILITATION PROGRAMS 8) CONSIDERATION TO ADOPT AN ORDINANCE APPROVING AMENDMENTS TO THE SAN FERNANDO MUNICIPAL CODE ADOPTING BY REFERENCE THE 2023 EDITION CITY OF LOS
ANGELES BUILDING AND FIRE CODES AND SETTING A DATE FOR PUBLIC HEARING The motion carried, unanimously.
Motion by Councilmember Fajardo, seconded by Councilmember Solorio to approve:
3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
4) CONSIDERATION TO APPROVE PUBLIC RELEASE AND CIRCULATION OF REQUEST FOR
PROPOSALS FOR LABOR ATTORNEY SERVICES
The motion carried, unanimously.
6) CONSIDERATION TO ADOPT A RESOLUTION APPROVING A COMPREHENSIVE TREE
PRESERVATION POLICY
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
Motion by Councilmember Garcia, seconded by Councilmember Fajardo to adopt Resolution No. 8371 and amended the Tree Policy as follows: 1. Under section "Non‐ Emergency Removal Criteria" to delete bullet point 6 "The tree is not a good candidate for relocation"; and revise bullet point number 7 to read: "The tree has been approved for removal as part of a City Council approved public improvement project that has already gone through the established public process and is not a good candidate for relocation"; and 2. Under section ‐ "Notification Requirements for Non‐Emergency Removals" ‐ change noticing from fourteen (14) days to twenty‐one (21) days. The motion carried, unanimously.
PUBLIC HEARING
9) A CONTINUED PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION APPROVING THE APPEAL FILED BY THE APPLICANT, MIDLAND CONTRACTORS, INC., OVERTURNING THE PLANNING AND PRESERVATION COMMISSION’S DENIAL OF SITE PLAN REVIEW NO. 2024- 001 AND ISSUE A CERTIFICATE OF USE TO ALLOW FOR A 3-STORY, 10-UNIT TOWNHOUSE
STYLE RESIDENTIAL MULTI-FAMILY DEVELOPMENT AND TWO DETACHED ACCESSORY DWELLING UNITS LOCATED AT 833 N. BRAND BOULEVARD IN THE R-2/PD ZONE Mayor Mendoza opened the public hearing.
Director of Community Development Erika Ramirez and Associate Planner Marina Khrustaleva presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comment.
The following spoke in opposition:
1. Margarita Cervacio
2. Miguel Montanez
3. Efron Lombera
4. Julia Aguilar
5. Evelia Santana
6. Francisco Flores
7. Melvin Torres
8. Norma Flores
9. Jose Garcia
10. Alicia Santana
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to close public comments. The motion carried, unanimously.
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
Councilmember Garcia commented on her recent review of the City of San Fernando’s 2021 Environmental Justice Report and expressed concerns with certain findings contained in the resolution under consideration.
It was noted that the City Council recessed the meeting at 9:18 p.m. and reconvened at 9:36 p.m. with all Councilmembers present.
By consensus, the City Council continued the public hearing to the April 21, 2025 City Council meeting, directed staff to forward a copy of the San Fernando Environmental Justice Technical Report 2021 to all Councilmembers and the Applicant for review and to include a condition of the project that would require a restrictive covenant be recorded regarding garages to be used for parking only.
ADMINISTRATIVE REPORTS
10) DISCUSSION AND CONSIDERATION REGARDING HOSTING AN IMMIGRATION EVENT City Manager Kimball presented the staff report and responded to Councilmember questions.
Motion by Mayor Mendoza, seconded by Councilmember Garcia to approve an Ad Hoc Committee "Hosting an Immigration Event"; appointed Councilmembers Fajardo and Lopez to serve on the Committee, directed staff to work with the committee to put together a plan to host an immigration forum/resource fair in partnership with an organization that specializes in immigration rights and resources and return to City Council by the May 5, 2025 Council meeting with recommendations from ad hoc committee. The motion carried, unanimously.
11) DISCUSSION AND CONSIDERATION REQUESTING A REPORT ON THE CONDITION AND REPAIR PROGRESS OF THE CESAR E. CHAVEZ MURAL
Councilmember Patty Lopez presented the staff report.
By consensus, the City Council directed staff to return to a future meeting with the Pueblo y Salud Memorandum Of Understanding to include the cost to fix damaged plaques/other damages to the memorial; and prior staff reports related to the Cesar Chavez Memorial that includes history and context on the maintenance of the memorial.
By consensus, the City Council agreed to continue the meeting past 10:00 p.m. 12) DISCUSSION AND CONSIDERATION REGARDING LEGAL PROCESSES FOR COMMISSIONER
NOMINATIONS
Councilmember Patty Lopez presented the staff report.
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
The City Council was provided information from the City Manager that clarified the eligibility requirements for Commissions versus Liaison appointments. By consensus, the City Council directed staff to provide a summary of the final motion and decisions regarding approved changes to the Commissioners Application and Guidelines Handbook related to applicant eligibility for individuals with Dreamer status. 13) DISCUSSION ON CLARIFYING THE MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 2024-2025
AND RESOLUTION APPROVING THE MID-YEAR BUDGET
Councilmember Victoria Garcia presented the staff report. The City Council took no action. 14) DISCUSSION REGARDING THE LENGTH OF CITY COUNCIL MEETINGS Councilmember Victoria Garcia presented the staff report.
By consensus, City Councilmembers agreed to discuss certain meeting management processes aimed at shortening the length of City Council meetings during the upcoming special City Council Team Building meeting.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
None
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo made general remarks regarding democracy, commented on rental property inspections, and spoke about monarch butterflies potential endangered status and San Fernando’s role in the preservation of the Cindy Montañez Natural Park. He also discussed street paving and, lastly, commented on public safety.
Councilmember Garcia mentioned she attended an event honoring late Gabriel Fernandez in celebration of what would have been his 20th birthday, noted she attended the Valley Economic Alliance meeting, Southern California Association of Government’s new Board Member orientation, the San Fernando Police Officers Advisory Awards Dinner, and the California Contract Cities Board meeting. Additionally, she attended the Majestic Hair Salon’s grand opening, Women of Hope Afternoon Tea hosted by Hope the Mission, a nature hike at the Cindy Montañez Natural Park and the San Fernando Quinceanera Expo & Fashion Show 2025.
Councilmember Lopez talked briefly on her experiences as a California State Assemblymember, the migration of Monarch butterflies in Michoacán, Mexico and talked about her role as an elected official for the community of San Fernando.
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SAN FERNANDO CITY COUNCIL
MINUTES – Regular Meeting March 17, 2025
Vice Mayor Solorio spoke about the students that provided public comments regarding environmental issues, and encourages, Majestic Hair Salon’s grand opening, the 2025 Black Family Wellness Expo at the California Worship Center and San Fernando Quinceanera Expo & Fashion Show 2025 and the swearing-in ceremony for newly elected Assemblymember Celeste Rodriguez.
Mayor Mendoza talked about the Monarch butterfly pollination garden project at the Rudy Ortega Sr. Park led by Rotarians for Environmental Action of the Greater Los Angeles Rotary Club Van Nuys, mentioned she attended the Water Education for Latino Leader's 2025 Annual Conference and the swearing-in ceremony for newly elected Assemblymember Celeste Rodriguez.
ADJOURNMENT (11:01 p.m.)
Mayor Mendoza adjourned the meeting to the regular meeting on April 7, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the March 17, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:00 P.M
REGULAR MEETING – 6:00 P.M.
MONDAY, APRIL 7, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:00 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:00 p.m.
Present:
Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball and City Attorney Richard Padilla
Absent: None
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.
PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:01 P.M.)
By consensus, Councilmembers recessed to Closed Session.
A) CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO G.C. §54957.6:
Designated City Negotiators: City Manager Nick Kimball
Employees and Employee Bargaining Units:
San Fernando Management Group (SEIU, Local 721)
San Fernando Public Employees’ Association (SEIU, Local 721) San Fernando Police Officers Association
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
San Fernando Police Civilian Association
San Fernando Part-Time Employees’ Bargaining Unit (SEIU, Local 721) All Unrepresented Employees
B) CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) –– EXISTING LITIGATION:
Two (2) Matters
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney Padilla reported that there was no reportable action from the April 7, 2025 Closed Session meeting.
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:03 p.m.
Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio, and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball, City Attorney Richard Padilla, Deputy City Manager/Economic Development Kanika Kith, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz
Absent: None
TELECONFERENCING REQUESTS/DISCLOSURE
None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to approve the agenda.
The motion carried, unanimously.
June 16, 2025 Special & Regular Mtg Page 26 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
PRESENTATIONS
A. ADMINISTER OATH OF OFFICE - SWEARING IN CEREMONY FOR NEW POLICE COMMANDER
CJ CHIASSON
B. AN INFORMATIONAL VIDEO PRESENTATION ON LOS ANGELES COUNTY LIBRARY SERVICES AND DECLARING APRIL 6, 2025 TO APRIL 12, 2025 AS LIBRARY WEEK C. ANNUAL RECOGNITION
• APRIL 2025 AND APRIL 23, 2025 - SEXUAL ASSAULT AWARENESS MONTH AND DENIM DAY
PUBLIC STATEMENTS
Sandra Trinidad (LA County Health) introduced the Community Public Health Team (CPHT) Stephanie Bermudez, CPHT Community Coordinator
Ashley Jackson, CPHT Community Health Worker
Anelly Perez, CPHT Program Manager for San Fernando
Adan De La Garza, Public Information Officer, Small Business Administration mentioned assistance is available through the SBA for businesses affected by the recent wildfires.
Maria Luisa Palma spoke regarding concerns with public safety at LAUSD school campuses.
Dolores Rodriguez offered a prayer.
Alfredo Porras offered a prayer.
Manuel Granillo spoke in support of Agenda Item No. 16.
Ruben Rodriguez spoke in support of Agenda Item Nos. 15 and 16.
Margarita Cervacio spoke in opposition to the 833 N. Brand Boulevard project and is in support of Agenda Item No. 15.
The following spoke in support of Agenda Item No. 15:
Brandon Gonzalez, District Representative from the Office of Senator Caroline Menjivar.
Mara Fiorey
Gus Villela, Field Representative from the office of Assemblymember Celeste Rodriguez.
Joana Reyes, District Director from the office of Assemblymember Celeste Rodriguez.
Adrian Perez
Fresa Aceves
Maximo Robles
Jana Whalley
Celeste Rivera
Walter Garcia
Antonia Dominguez Alcola
Cesco Jacobo
Silvia Peralta
Rogelio Tabarez
June 16, 2025 Special & Regular Mtg Page 27 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
Trini Rodriguez
Julio Rodriguez
Anne Hines
Teodora Reyes
Azeneth Martinez
Angie Castro
Zayurit Gordillo
Kassandra Carey
Michelle Carey
George Chacon
Destiny Fuentes
Diosy Reyes
Maria Salgado
Melodie
Yaritza Gonzalez
Ana Karen Estrada
Daniel Molina
Juan Solorio
Betty Toto
Maricela Rodriguez
Sergio Amalfitano
Liz Castaneda
Patty Lopez
There were twenty-seven written comments submitted in support of Agenda Item No. 15.
There was one written comment submitted in opposition of Agenda Item No. 15.
There were forty-eight letters received from students from PUC Nueva Esperanza Charter Academy in support of Agenda Item No. 15.
The City Council recessed the meeting at 8:03 p.m. and reconvened at 8:18 p.m. with all Councilmembers present.
CONSENT CALENDAR
Councilmember Lopez requested to vote on Agenda Item No. 1 separately. Councilmember Garcia requested to pull Agenda Item Nos. 5 and 12 for discussion.
Motion by Councilmember Fajardo, seconded by Mayor Mendoza to approve Consent Calendar Item No. 1.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. February 4, 2008 – RDA Regular Meeting g. June 16, 2008 – RDA Regular Meeting b. February 19, 2008 – RDA Regular Meeting h. June 16, 2008 – CC Regular Meeting c. February 19, 2008 – CC Regular Meeting i. June 30, 2008 – RDA Special Meeting d. June 2, 2008 – CC Special Meeting j. January 21, 2025 – CC Special & Regular Meeting June 16, 2025 Special & Regular Mtg Page 28 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
e. June 2, 2008 – RDA Regular Meeting k. February 3, 2025 - CC Special & Regular Meeting f. June 2, 2008 – CC Regular Meeting
The motion carried, with Councilmember Lopez voting no.
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve Consent Calendar Item Nos. 2, 3, 4, 6, 7, 8, 9, 10 and 11.
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
4) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION IN PARTNERSHIP
WITH CLIMATE RESOLVE FOR THE CLIMATE SMART COMMUNITIES INITIATIVE GRANT 6) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE BOARD OF
STATE COMMUNITY CORRECTIONS FOR THE BYRNE STATE CRISIS INTERVENTION PROGRAM GRANT - COHORT 2
7) CONSIDERATION OF A LEGISLATIVE ADVOCACY LETTER FROM THE SAN FERNANDO CITY COUNCIL TO LOS ANGELES UNIFIED SCHOOL DISTRICT 6 BOARD MEMBER KELLY GONEZ, IN
SUPPORT OF INCREASING POLICE PRESENCE AND PARTNERSHIPS ON SCHOOL CAMPUSES 8) CONSIDERATION TO APPROVE A RENEWAL CONTRACT WITH THE COUNTY OF LOS ANGELES
FOR PUBLIC HEALTH SERVICES
9) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE RENEWAL OF THE GENERAL
SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES
10) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION
OF A NOTICE OF COMPLETION FOR EXTERIOR PAINTING OF CITY HALL 11) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE
DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL FOR THE UNDER-AGE ALCOHOL
PURCHASE PREVENTION PROGRAM
The motion carried, unanimously.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to approve:
5) CONSIDERATION TO APPROVE CO-SPONSORSHIP OF GAIN FEDERAL CREDIT UNION
FINANCIAL SUMMIT AND USE OF THE CITY SEAL
The motion carried, unanimously.
June 16, 2025 Special & Regular Mtg Page 29 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
12) CONSIDERATION TO APPROVE INDEPENDENCE DAY FESTIVAL DATES AND DRONE SHOW
ALLOCATION SUGGESTIONS
Motion by Vice Mayor Solorio and seconded by Mayor Mendoza to host the Independence Day show on July 5 with 200 drones through Grizzly Drone Light Shows and include all the entertainment features (Ferris Wheel, Mobile Zip Line, and Fiberglass Slide). The motion failed by the following vote:
ROLL CALL
AYES: Solorio, Mendoza - 2
NAYES: Lopez, Garcia, Fajardo - 3
ABSENT: None
ABSTAIN: None
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to host Independence Day Festival on July 4, 2025, and include a budget enhancement of $20,000 towards a 150 Drone show and add one additional children’s jumper; and continue discussions during FY 25‐26 budget study session regarding ongoing future event date and event budget. The motion passed by the following vote:
ROLL CALL
AYES: Lopez, Garcia, Fajardo, Solorio - 4
NAYES: Mendoza - 1
ABSENT: None
ABSTAIN: None
PUBLIC HEARING
13) A CONTINUED PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE REPEALING AND REPLACING CHAPTER 106 (ZONING) OF THE SAN FERNANDO MUNICIPAL CODE Mayor Mendoza opened the public hearing.
Director of Community Development Ramirez presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comments.
The following submitted public comments:
Dustin Hermann - in support
Brent Bell – in opposition
Thomas Clark (absent when called to speak)
Mayor Mendoza closed public comments and closed the public hearing.
June 16, 2025 Special & Regular Mtg Page 30 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve introduction for first reading, in title only, and waive further reading of Ordinance No. 1732 titled, “An Ordinance of the City Council of the City of San Fernando, California Repealing and Replacing Chapter 106 (Zoning) of the San Fernando Municipal Code”, as amended to eliminate the requirement of Planning Commissions approval for removal of trees on private properties and; for the city to provide financial assistance towards the cost of an arborist report for qualified low income households, when applicable. The motion carried, by the following vote:
ROLL CALL
AYES: Fajardo, Solorio, Mendoza - 3
NAYES: Lopez, Garcia - 2
ABSENT: None
ABSTAIN: None
14) A PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING CHAPTER 74 (STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES) OF THE SAN FERNANDO MUNICIPAL
CODE TO ESTABLISH OUTDOOR DINING ON THE PUBLIC RIGHT OF WAY Mayor Mendoza opened the public hearing.
Director of Community Development Ramirez presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comments. There being none, the public comments and the public hearing were closed.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to continue the public hearing to the May 5, 2025 City Council meeting. The motion carried, unanimously.
ADMINISTRATIVE REPORTS
15) DISCUSSION AND CONSIDERATION TO DECLARE SANCTUARY CITY STATUS City Manager Kimball presented the staff report.
Staff noted that the chart on page 5 of 7 in the staff report incorrectly showed San Fernando as having the last three policies checked off; those boxes should have been left unchecked to accurately reflect that San Fernando does not have those policies in effect.
Motion by Vice Mayor Solorio to direct staff to return with a draft Immigrant Rights City policy, either in the form of a resolution or ordinance that incorporates existing City policies and includes additional provisions prohibiting the use of City property, the collection of data, and the sharing of individuals’ immigration status. The motion failed by the following vote:
ROLL CALL
AYES: Lopez, Solorio - 2
NAYES: Fajardo, Garcia, Mendoza - 3
ABSENT: None
ABSTAIN: None
June 16, 2025 Special & Regular Mtg Page 31 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
16) DISCUSSION AND CONSIDERATION TO ACCEPT THE DONATION OF A RECOGNITION PLAQUE
FOR FORMER PARK DIRECTORS JULIAN LEON AND JESS MARGARITO, AND AUTHORIZE
INSTALLATION OF THE PLAQUE AT LAS PALMAS PARK
Director of Recreation and Community Development Salcedo presented the staff report and responded to Councilmember questions:
Motion by Mayor Mendoza, seconded by Councilmember Garcia, to accept the donation of a commemorative plaque; authorized Public Works to install the plaque; request that historical information be accessible via a QR code and to ensure the final version aligns with the City’s values and standards; authorized the group of San Fernando residents spearheading the project to host a public unveiling ceremony. The motion carried unanimously.
17) CONSIDERATION TO APPOINT A PARKS, WELLNESS, AND RECREATION COMMISSIONER Mayor Mary Mendoza presented the staff report.
Motion by Mayor Mendoza, seconded by Councilmember Lopez to appoint Flor Sanchez to the Parks, Wellness, and Recreation Commission. The motion carried, unanimously.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
City Manager Kimball reminded the City Council about emailing him their date selection for the City Council team building workshop special meeting.
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Garcia reported that she attended the California Contract Cities Board of Directors meeting, an 8-hour training on human trafficking, the Welcome Home Vietnam Veterans Day Los Angeles reception, the California Hispanic Legislative Caucus Round Table, an event hosted by the Chamber of Commerce, and an event at the Power of God Church. She also commented on attending a Southern California Association of Governments meeting where information was presented on home hardening.
Councilmember Lopez asked who to contact in the event of an emergency on weekends, as she experienced a streetlight outage in her neighborhood, and expressed disappointment regarding the City Council’s decision on Agenda Item No. 15.
City Manager Kimball announced that the community may contact the Police Department for after-hour emergency’s (including weekends) by calling the non-emergency telephone number at (818) 898-1267 and to dial “0” to connect to a dispatcher who will provide further assistance.
June 16, 2025 Special & Regular Mtg Page 32 of 416
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting April 7, 2025
Councilmember Fajardo spoke about the tree issues that occurred on Macneil Street and their potential impact on the street repair schedule, expressed concerns regarding Agenda Item No. 15, and commented on certain public comments directed at him.
Vice Mayor Solorio extended birthday wishes to City Clerk Fritz; reported that she attended a Southern California Association of Governments meeting and the Water Education for Latino Leaders meeting, where the topic of discussion was recycled water; expressed her overall happiness with Public Works street repairs; shared that her daughter turns one tomorrow; and announced that she is expecting her second daughter.
Mayor Mendoza spoke about the Los Angeles County Library video presentation and the various services offered, and reported attending a meeting with Mayor Karen Bass, who invited mayors to receive a presentation on strategic planning and upcoming events related to the LA28 Olympics and the 2026 World Cup coming to Los Angeles.
ADJOURNMENT (12:02 p.m.)
Mayor Mendoza adjourned the meeting to the regular meeting on April 21, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the April 7, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
June 16, 2025 Special & Regular Mtg Page 33 of 416
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June 16, 2025 Special & Regular Mtg Page 34 of 416
June 16, 2025 Special & Regular Mtg Page 35 of 416
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June 16, 2025 Special & Regular Mtg Page 36 of 416
AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☐ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Administrative Services
Date: June 16, 2025
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 25-062 (Attachment “A”) approving the Warrant Register.
BACKGROUND:
For each City Council meeting the Finance Department prepares a Warrant Register for Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.
The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.
ATTACHMENT:
A. Resolution No. 25-062, including:
Exhibit A: Payment Demands/Voucher List
June 16, 2025 Special & Regular Mtg Page 37 of 416
ATTACHMENT “A”
RESOLUTION NO. 25-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 25-062
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.
2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.
PASSED, APPROVED, AND ADOPTED this 16th day of June 2025.
Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:
Julia Fritz, City Clerk
June 16, 2025 Special & Regular Mtg Page 38 of 416
RES. NO. 25-061
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-062, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 16th day of June 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of June 2025.
Julia Fritz, City Clerk
June 16, 2025 Special & Regular Mtg Page 39 of 416
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☐ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
Date: June 16, 2025
Subject: Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
RECOMMENDATION:
It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
ANALYSIS:
This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2024-2025 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.
COMPLETED PROJECTS:
City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
June 16, 2025 Special & Regular Mtg Page 63 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
COMPLETED PROJECTS CONTINUED:
Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
ACTIVE PROJECTS:
City Manager’s Office & City Clerk’s Office.
Title: Downtown Master Plan
Description: During the FY 2022-2023 budget process, the City Council approved funding to develop a Downtown Master Plan (DTMP), including a robust community outreach process. The DTMP will serve as a vision to guide future actions to develop, revitalize, and improve Downtown San Fernando. The budget allocation for this project is $297,675.
Status: In 2023, the City awarded a professional services agreement to Dudek as lead consultant to work with the City to develop and implement the community engagement plan and prepare the report. The consultant team also includes Problosky Research (multimodal community survey), Walker Consultants (parking analysis), HR&A (economic analysis) and Place It! (community outreach).
June 16, 2025 Special & Regular Mtg Page 64 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
To date, the following actions have been completed:
• Multimodal Statistically Significant Survey (December 2023 through March 2024) • City Council Ad Hoc Meeting No. 1 (March 11, 2024)
• Community Advisory Committee Meeting No. 1 (April 11, 2024) • Community Outreach Event No. 1 “Walkshop” (April 27, 2024) • General Online Survey (April 27, 2024 through May 29, 2024) • Existing Conditions Analysis (July 2024)
• Presentation of Phase 1 Findings to City Council and Planning Preservation Commission (September 16, 2024)
• Presentation of Phase 1 to the Planning and Preservation Commission on November 12, 2024, was cancelled due to a lack of a quorum. • Contract extension from December 31, 2024 to December 31, 2025. • Met with the Ad Hoc on June 11, 2025, to discuss next steps.
Next City Council Action: Presentation to City Council regarding next steps.
Tentative Completion Date: December 2025.
Staff Project Lead: Kanika Kith
Title: East San Fernando Valley Light Rail Transit Project Description: The East San Fernando Valley Light Rail Transit Project (ESFVLRT) (formerly the East San Fernando Valley Transit Corridor Project) is a transit project constructing a light rail line on the east side of the San Fernando Valley to improve connections and access to crucial destinations in the East and Northeast San Fernando Valley. The project is being considered in two (2) phases. Phase 1 is a 6.7-mile at-grade alignment that includes 11 new transit stations along Van Nuys Boulevard, connecting the Orange Line in Sherman Oaks to San Fernando Boulevard in Pacoima. Phase 2 is a 2.5-mile segment running from the terminus of Phase 1 at San Fernando Road/Van Nuys Boulevard in Pacoima to the Sylmar/San Fernando Metrolink Station. Metro is conducting a supplemental study of the Phase 2 segment throughout 2024 to consider additional design options. Funding for the project is provided through Measure R and Measure M.
Status: Phase 1 engineering design has been completed, a Progressive Design Build (PBD) contract has been awarded, and construction commenced earlier this year on Phase 1 of the project along Van Nuys Boulevard. The tentative completion date for Phase 1 is 2031. Metro is currently completing additional safety and design studies for Phase 2 (the San Fernando segment) of the project.
To date, the following actions have been completed:
• City provided comments on initial draft of ESFVLRT Environmental Impact Report (EIR) (October 25, 2017)
June 16, 2025 Special & Regular Mtg Page 65 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
• City provided additional comments on draft of ESFVLRT EIR (February 20, 2018) • City provided final comments on draft of ESFVLRT EIR (March 31, 2020) • Status update presentation provided to City Council by Metro staff (October 19, 2020) • Metro Board certification of the ESFVLRT Final EIR (December 2020). Metro Board requested further studies to address safety and design concerns from the City of San Fernando
• Metro conducted an initial Grade Crossing Analysis for Phase 2 (April 2022 – September 2022)
• Status update presentation provided to City Council by Metro staff on Phase 2 (July 18, 2022)
• Metro Board authorized additional Phase 2 supplemental studies focused on: a) Transit and Multimodal Connectivity, b) Safety, c) Travel Time Savings, Ridership, and Mode Shift, d) Costs, e) Right of Way Impacts, f) Traffic Considerations, and g) Equity Considerations (January 2024 through Summer 2024).
• Status update presentation provided to City Council by Metro staff on Phase 2 (May 20, 2024).
• Metro held the Community Resource Fair - Conversaciones y Recursos on May 30th at Recreation Park. A total of 145 community members attended, providing feedback on the ESFV – Right-of-Way Study.
On May 20, 2024, the City Council provided the following feedback to Metro staff:
• Requested Metro present more frequently to provide regular updates to the City. • Requested additional community outreach meetings prior to Board consideration/approval of alternatives.
• Offered the City Council Chambers, or other City spaces, for Metro’s community outreach and offered the City’s assistance in hosting and promoting the event.
On June 4, 2025, staff met with Metro to discuss potential safety improvements under the California Public Utilities Commission’s (CPUC) Section 130 program. The Section 130 Grade Crossing Hazard Elimination Program provides federal funds to local agencies (cities and counties) and railroads to eliminate hazards at existing at-grade public highway-rail crossings.
Metro will provide the City with an update by end of next week on updates from CPUC and how to approach next steps for various funding opportunities.
Next City Council Action: City staff and Metro are working in collaboration to advertise upcoming outreach events in the City that will solicit community feedback on metro development options.
Tentative Completion Date: N/A
Staff Project Lead: Nick Kimball
Title: CDBG Small Business Assistance Grant Program
Description: Annually, Community Development Block Grant (CDBG) program guidelines require that the City Council approve the planned programming expenditures for the upcoming fiscal June 16, 2025 Special & Regular Mtg Page 66 of 416
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year. In May 2024, the City Council approved the FY 2024-2025 CDBG Programs, which included the Small Business Assistance Program (SBAP). This program provides grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting (including anti-graffiti coating), and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to defer graffiti and beautify a building wall with landscape.
Status: On November 18, 2024, the City Council approved the proposed guidelines for the SBAP and allocating $64,506 from the unallocated CDBG funds in FY 2023-2024 to the SBAP, increasing total funding for the SBAP to $210,110. Approximately 35 applications have been received; however, many are incomplete. Staff is actively working with applicants to assist in completing their submissions for consideration.
Next City Council Action: Updates will be provided in August 2025.
Tentative Completion Date: September 2025.
Staff Project Lead: Kanika Kith
Title: Virtual San Fernando – City Website Redesign and My San Fernando App Description: In September 2022, the City Council appropriated American Rescue Plan Act (ARPA) funds to support the creation of Virtual San Fernando. Phase 1 of Virtual San Fernando included developing a My San Fernando mobile application, primarily focused on improving the ability for community members to submit service requests. Phase 1 was completed in March 2024 with the launch of the My San Fernando App (developed by GoGov). To date, more than 4,300 requests have been submitted through the App (See Attachment “A” for activity reports).
In October 2023, after an extensive vetting process by City staff, the City Council awarded a Master Subscription Agreement to Granicus to redesign the City’s website. The budget allocation for this program is $200,000. The goal for the development of the new website is to depart from department-specific webpages and create more service-oriented categories that will make the website more user friendly for the public.
Status: Phase 1 – Mobile Application, has been completed. Phase 2 –A Website Development Committee has been established with representatives from each Department to work through migrating old content from the current website and creating new content where applicable. The first two (2) revisions of the website redesign have been submitted to Granicus and they are currently in their development phase. Staff will be provided with training in June to begin building out content on updated service pages and Department landing pages.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: Summer 2025 launch of redesigned website.
Staff Project Lead: Will Pettener
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Community Development Department.
Title: Community Preservation Commercial Property Education Program Description: To address the City Council’s interest in Community Preservation efforts in commercial areas of the City, the Community Development Department’s FY 2024-2025 Work Plan included an objective to create a commercial education and maintenance program. The goal is for Community Preservation Officers to work with the business community to ensure the beautification of San Fernando’s commercial corridors.
Status: On August 19, 2024, the proposed program was presented to the City Council for feedback prior to implementation. A postcard invite has been created and distributed to all businesses by March 26, 2025. The website has been updated with more information. Two (2) workshops were held on Wednesday, March 30, 2025, at 8: 00 a.m. and Wednesday, May 7, 2025, at 6:00 p.m. Walking inspections began the week of May 12, 2025.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: FY 2026-2027 (Ongoing).
Staff Project Lead: Fernando Miranda
Title: Climate Action Resilience Plan (CARP) & General Plan Updates to Circulation and Open Space/Parks Elements
Description: A Climate Action and Resilience Plan (CARP) serves as a strategic framework designed to mitigate the adverse effects of climate change while fostering resilience within communities and ecosystems. Its primary purpose is to identify and implement measures that reduce greenhouse gas (GHG) emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. The CARP promotes sustainable practices like renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, while fostering collaboration among stakeholders and supporting innovation in green energy. A grant from the California Governor’s Office of Planning and Research (now Governor’s Office for Land Use and Climate Innovation) was received to complete the CARP and for updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/Park-Recreation elements.
Status:
• CARP Phase 1: Completed and presented to City Council in February 2024 with data collection, a GHG Emissions Inventory, and a Vulnerability Assessment. • CARP Phase 2: Ongoing, focusing on identifying strategies and actions to mitigate climate change through GHG emission reductions in the most cost-effective manner and include strategies for climate adaptation and resilience. Extensive community engagement, led by Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve, is a key component.
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• Grant: On April 2, 2024, the City Council accepted the California Governor’s Office of Planning and Research Grant and appropriated the funds. The City Council also approved a professional services agreement with Rincon Consultants Inc. to complete the CARP and General Plan updates.
• General Plan Update: The final CARP will support updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/ Park-Recreation elements. All activities are to be completed by January 31, 2026.
Community Engagement: Community engagement activities are planned throughout 2024-2025.
The first Planning 101 workshop was held on September 28, 2024, from 10 a.m. to 2 p.m. at Recreation Park. The second activity was a Community Meeting on November 16, 2024, at Las Palmas Park from 9 a.m. to 10:30 a.m. This was supplemented by a Tribal Community Meeting, which was held via invitation only on November 14, 2025. The first Advisory Group Meeting was held on January 7, 2025, virtually and included applicants that were selected to participate through a robust interview process. A second Advisory Group Meeting was held on February 13, 2025 via zoom where the group outlined an equity framework for the plan and helped establish equity guardrails to facilitate collaboration and enable consistent, thoughtful decision making.
The Walkshop scheduled for December 7, 2024, was rescheduled to February 22, 2025 , from 10 a.m. – 1 p.m. due to inclement weather and the fires in January. It was a well attended event with 20 residents. Community members took a walk throughout the city using tools that measured heat, noise and air pollution. On April 19th, staff attended the Spring Jamboree in collaboration with Climate Resolve, Pacoima Beautiful, and Fernandeno Tataviam Band of Mission Indians. The community engagement collected over a 100 surveys in both English and Spanish. During the third Advisory Group Meeting on May 14, 2025, the revised equity guardrails were reviewed and finalized by the team. Then, on May 28, 2025, a walkshop was hosted with approximately 20 students from San Fernando Middle School..
Website description and social media accounts have been updated. Upcoming events (time and location TBD):
• Fourth of July Community Event – July 3, 2025
• Survey – through July 15
• (Optional) Walk-shop #4 – TBD
• Advisory Group Meeting #4 - TBD
Next City Council Action: A workshop is tentatively scheduled for September 2, 2025.
Tentative Completion Date: January 31, 2026
Staff Project Lead: Ron Garcia
Title: SCAG REAP 2.0 Grant
Description: The City was awarded $791,818 under the SCAG REAP 2.0 Housing Infill on Public and Private Lands (HIPP) Program and $333,182 under the Subregional Program (SRP) for a total June 16, 2025 Special & Regular Mtg Page 69 of 416
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of $1,125,000. On January 25, 2024, the City was notified of the Governor’s 2024-2025 State Budget proposal that included budget cuts including a reversion of the SCAG’s REAP 2.0 programs. Fortunately, on July 29, 2024, the City was notified the REAP 2.0 program was able to resume and the City would receive its full award. SCAG immediately began working with the City to refine the scope of work (SOW), budget, and schedule.
The City’s final SOW consists of five sub-projects that were identified as programs in the City’s 2021-2029 Housing Element. In summary they are:
• Develop strategies for preventing displacement and maintaining affordable housing for disadvantaged community members and establishing supportive programs for tenants and homeowners to prevent displacement and affirmatively further fair housing. This will be in the form a Community Stabilization Manual.
• Update the 2002 Historic Survey to identify eligible historic resources throughout the City to promote conversion or preservation of historic commercial buildings into housing while also promoting improvement or expansion of residential buildings to maintain quality of existing housing, neighborhoods, and health of residents, and to address overcrowding.
• Update the City’s density bonus ordinance to comply with state housing law and to establish a local density bonus ordinance with incentives encouraging affordable housing. • Complete a comprehensive update to the Zoning Code and Corridors Specific Plan 5 (SP-5) to allow residential land use in currently restricted areas, increase development capacity for housing on underutilized or vacant infill sites, streamline the review process and comply with the latest state housing laws.
• Review and update the City’s development process for housing developments to ensure potential barriers that may hinder housing construction are removed and a smoother and more efficient approval process for housing projects.
Status: On October 21, 2024, the City Council adopted a resolution accepting the Southern California Associations of Governments’ Regional Early Action Program 2.0 Grant and authorizing a Memorandum of Understanding to implement the grant program. SCAG will no longer be able to procure a consultant on behalf of the City. The City will procure the consultant. A Call for Service was issued out on November 7, 2024, to the pre-approved on-call list of consultants. The goal would be to begin work in January, 2025 as the deadline for funds to be expended has been extended to June 30, 2026.
On November 7, 2024, a call for professional service was issued to the planning consultants on the City’s on-call as needed. The proposals were due on December 5, 2024. Two (2) proposals were received. Staff reviewed proposals and interviews were conducted on January 16, 2025, with each of the firms. City Council approved a professional services agreement with Rincon Consultants at the March 3, 2025 Regular City Council meeting. A kick off meeting was held on Friday, March 7, 2025.
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On March 19, 2025, staff and consultant team conducted a City tour to look at sites of recent development, sites where there are approved developments, and sites of proposed developments. The team also toured sites of potentially historic homes. The purpose of the tour was to familiarize the consulting team with pattern of development, lot configurations, existing neighborhood and historic architectural styles. This will provide background information in developing residential objective design standards and provide some context for the update to the historic survey.
A Community Engagement Plan was approved by the City Council on May 5, 2025. There has been one pop up event at the San Fernando Brewery on June 1st. There was an urban loteria game set up for participants to provided feedback about five topics: (1) the code “El Codigo”; (2) community engagement “La Voz”; (3) history “La Historia”; (4) building facades “La Fachada”; and (5) neighborhoods “El Vecindario”. Feedback highlights are below:
• El Codigo
o “remove single-family zoning in favor of building multi-family structures” o “Why are the rules for breweries different based on location?” Conversation about why the SF brewery which is in an industrial zone has different permissions than the other brewery in the Corridor Specific Plan o “Promote attention to areas/zones where businesses are currently vacant” • La Voz
o “being asked directly in spaces like these”
o “my family might be more involved if we knew we could be” o “via online bulletin”
o “meeting times taking place not during the week/working hours” o “things like this”
• La Historia
o The Mission +5
o The Adobe House +2
o San Fernando Strip Mall
o Archway on MacClay
• La Fachada
o “good landscaping”
o “aesthetically pleasing or same design or color to match” o “decent upkeep/condition to make people feel comfortable going in” o “greenery, trees, flowers”
o “older buildings should match newer buildings”
• El Vecindario
o Low crime
o “block parties, community events, pop-ups”
o “low crime, better paved streets, close community events so that everyone know each other”
o “small festivals”
o “community spaces and gatherings tailored to all ages/families” June 16, 2025 Special & Regular Mtg Page 71 of 416
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Future Pop Up Events will occur at:
- Las Palmas Senior Citizen Club Dance on Saturday, June 14, 2025, from 5 p.m. to 9 p.m. - Movies at the Park on Friday, July 18, 2025, from 7 p.m. to 10 p.m. at Recreation Park Workshops will occur at:
- Planning and Preservation Commission Meeting on August 12, 2025, at 5:30 p.m. - City Council Meeting– TBD
Next City Council Action: TBD
Tentative Completion Date: June 30, 2026
Staff Project Lead: Erika Ramirez /Ron Garcia
Public Works.
Title: Carlisle Green Alley Reconstruction Project
Description: The Carlisle Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.
Status: On September 3, 2024, the City Council approved a Professional Services Agreement with TreePeople for project management. On January 6, 2025, the City Council approved a Professional Services Agreement with Craftwater for design services.
Carlisle Street Green Alley Project Tentative Timeline
Milestones Tentative Date
• Design 60% 7/15/2025
• Design 100% 1/5/2026
• Advertise 1/6/2026-3/30/2026
• Recommend Award of Construction Contract 4/20/2026
• Construction 5/18/2026-2/1/2027
• Notice of Completion 2/15/2027
• Project Closeout March 2027
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Next City Council Action: No City Council action required at this time.
Tentative Completion Date: March 2027
Staff Project Lead: Patsy Orozco
Title: Calles Verdes Project
Description: The Calles Verdes Project marks a collaborative effort between the City and TreePeople aimed at enhancing the City’s infrastructure to effectively manage stormwater and nuisance water. Through the implementation of innovative techniques, the project endeavors to construct bioswales across strategic locations within City streets and parking lot. Specifically, the project entails the installation of bioswales along Maclay Avenue, stretching from San Fernando Road to Kewen Street, alongside the creation of bulbouts at key intersections including Maclay Avenue and Celis Street and Maclay Avenue and Pico Street. Furthermore, the initiative includes the integration of bioswales and cooling pavement within Parking Lot No. 4, as well as promoting sustainable water management practices. These bioswales and bulbouts will feature strategically placed curb cuts to redirect stormwater and nuisance water away from the street’s surface, while simultaneously fostering the growth of greenery within the landscaped parkways.
Additionally, street trees will be planted to further enhance the aesthetic and environmental benefits of the project. In Parking Lot. No. 4, trees and bioswales will be incorporated within the existing concrete parking lot medians.
Status: Design Team is currently working on finalizing the design. Upon completion of design, the City will advertise the project for construction.
Next City Council Action: Once design is finalized and construction bids are received, a recommendation to award a construction contract will be presented to City Council. Tentatively scheduled for August 2025.
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco
Title: Las Palmas Park Revitalization Project
Description: The Las Palmas Park Revitalization project encompasses a comprehensive array of amenities aimed at enhancing the park’s functionality, aesthetics, safety, and sustainability. The project includes new multi-purpose field lighting, renovating three baseball fields with lighting, renovating existing restroom/concession building at Ballfield 1, renovating basketball courts with lighting, renovating existing playground with ADA accessibility, constructing a new splash pad with a new prefabricated restroom building to meet the code requirements of the splash pad, renovating existing outdoor exercise equipment, renovating picnic shelters with walking path lighting, and striping of basketball/roller derby.
Status: Public Works and Recreation & Community Services Staff will be meeting with the design consultant, RJM Design Group to discuss the current project budget and options to reduce project scope. Staff will review options and present recommendations to the City Council in July 2025.
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Next City Council Action: Discussion and Consideration to adjust the design based on budget constraints is tentatively scheduled for July 2025.
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco / Willdan
Title: Cindy Montañez Natural Park Improvements & Maintenance Description: In June 2023, City Council accepted a $7.5 million grant for the Pacoima Wash Connectivity Project, funded through the California Department of Transportation (Caltrans) to complete the Pacoima Wash Bike Path Project and make improvements to the Cindy Montañez Natural Park. Improvements to the Park include extending the bike path to Foothill Boulevard, new lighting, restroom facilities, and restoration of walking paths, bridges, and vegetation throughout the park. A permanent Cindy Montañez memorial sign will also be purchased and installed.
Ongoing maintenance of the Park including watering, mulching, stump removals, tree removals, weeding, brush removals, tree pruning, creek clean-up, and trash disposal, is required.
Status: In June 2024, staff began meeting with community organizations that have the knowledge, expertise, and resources to properly maintain a “natural park” to explore possible partnerships to provide adequate ongoing maintenance. Staff has met with TreePeople as well as Tataviam Conservation Corps to discuss possible partnerships for ongoing maintenance. As part of their tree planting services, TreePeople staff currently visits weekly to hand-water the native plants and trees due to the vandalism of the park’s irrigations system. To support the health of these plants, they also apply mulch to help conserve moisture and prolong water availability. Additionally, the team repairs protective cages around newly planted vegetation and actively removes invasive species. Preparations are underway for the planting of 100 native plants this fall through the Calles Verdes grant.
On August 21, 2024, staff discussed utilizing Tataviam Conservation Corps to assist with the park’s upkeep through funding received by the Fernandeño Tataviam Band of Mission Indians. Their responsibilities would include creek clean-up, weed and brush removal, tree pruning, trail maintenance, tree stump removal, and trash disposal on a bi-weekly basis. A maintenance agreement with the Fernandeño Tataviam Band of Mission Indians was approved by City Council on October 21, 2024.
On February 24, 2025, City staff met with representatives of the Tataviam Tribe to discuss proposed landscaping improvements for Cindy Montañez Natural Park and the Pacoima Wash Bikeway. A follow-up meeting will be scheduled in May 2025, where City staff will determine which project elements will be incorporated into the upcoming Request for Proposals.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: On-going
Staff Project Lead: Patsy Orozco / Willdan
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Title: San Fernando Mission Trail Restoration Project Phase I – III Description: Project to restore the lighting along the San Fernando Road Bike Path in the City of San Fernando would involve several key steps to ensure safety, efficiency, and sustainability.
Project Goals: 1) Enhance Safety – Improve visibility for cyclists and pedestrians, reducing accidents and crime. 2) Improve Energy Efficiency – Utilize LED or solar-powered lights to reduce energy consumption. 3) Ensure Sustainability – Minimize environmental impact by using renewable energy sources and dark-sky-compliant lighting.
Status - Project Scope:
Assessment and Planning:
• Coordinate with the City of San Fernando Public Works Department. • Conduct an audit of existing lighting infrastructure. • Identify broken or malfunctioning lights.
• Determine optimal placement and required level of lighting for new or upgraded lights.
Design and Technology Selection:
• Install solar-powered LED lights to enhance sustainability. • Use motion-sensor lighting in lower-traffic areas to conserve energy. • Implement anti-glare shields to minimize light pollution. • Ensure compliance with local regulations and energy efficiency standards.
Implementation:
• Replace damaged poles and fixtures.
• Upgrade electrical systems where needed.
• Integrate smart lighting controls for maintenance monitoring.
Maintenance and Monitoring:
• Develop a long-term maintenance plan.
• Establish a reporting system for outages or damage.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: To be determined
Staff Project Lead: Patsy Orozco / Willdan
Title: HSIP Traffic Signal Modification Project
Description: The Highway Safety Improvement Project (HSIP) Cycle 8 involves upgrading traffic signals at nine (9) locations in the Metrolink Corridor (San Fernando Road and Truman Street).
The traffic signal modifications will consist of removal and installation of new signal poles, pedestrian heads, pedestrian push buttons, LED luminaires, street name signs, controllers, wiring, curb ramps, signing, striping, etc. The nine (9) intersections include:
1. Hubbard Avenue at San Fernando Road
2. Hubbard Avenue at Truman Street
3. Hubbard Avenue at First Street
4. Maclay Avenue at San Fernando Road
5. Maclay Avenue at Truman Street
6. Maclay Avenue at First Street
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7. Brand Boulevard at San Fernando Road
8. Brand Boulevard at Truman Street
9. Wolfskill Street at Truman Street
Status: The City’s contractor has completed the installation of the new reflective and internally illuminated street name signs on the mast arms at the nine project intersections. The installation of striping and signage within the railroad right of way is underway.
Next City Council Action: Project Construction Acceptance, tentatively scheduled for June 2025 Tentative Completion Date: May 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Traffic Signal Synchronization Project
Description: The Citywide Traffic Synchronization Project involves upgrades of controller systems at 13 locations throughout the City. The traffic signal modifications will include installation of new Global Positioning System (GPS) units, traffic signal controllers, traffic signal cabinets, conduit, conductors, pull boxes, etc. Following the installation of new equipment, updated traffic signal timing charts will be inputted to synchronize traffic signals.
The locations that form part of the project are the following:
1. Truman Street at South Workman Street
2. San Fernando Mission Boulevard at San Fernando Road
3. San Fernando Mission Boulevard at Pico Street
4. San Fernando Mission Boulevard at Hollister Street
5. San Fernando Mission Boulevard at Kewen Street
6. San Fernando Mission Boulevard at Mott Street
7. San Fernando Mission Boulevard at O’Melveny Street
8. North Maclay Avenue at Library Street
9. North Maclay Avenue at Fifth Street
10. North Maclay Avenue at Seventh Street
11. North Maclay Avenue at Eighth Street
12. South Brand Boulevard at Celis Street
13. South Brand Boulevard at Kewen Street
Status: The traffic signal controllers and cabinets are currently being tested at Los Angeles County Department of Public Works Traffic Signal Lab for quality assurance. The City has secured approval from the California Public Utilities Commission (CPUC) to proceed with implementing the proposed timing at the intersections adjacent to the railroad for the project. The City’s consultant has completed inputting the updated timing sheets into the traffic signal controllers for these intersections. Observation and fine tuning of the timing is scheduled to take place within the next month.
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Next City Council Action: Acceptance of the project as completed, tentatively scheduled for August 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Signage Upgrades
Description: Replacement and installation of various signs. The project consist of several types of sign replacements including but not limited to traffic signs, wayfinding signs and trolley signs. The project will replace faded signs citywide including but not limited to: stop signs, speed limit signs, street sweeping, crosswalk signs, street name signs, wayfinding signs, and trolley signs. This project will be performed in phases; Phase I will consist of wayfinding and trolley signs. The City has obtained the services of the Los Angeles County Public Works Department (LACPWD) to manufacture and install the signs. Installation will begin in late February. Phase II will consist of regulatory, warning and guide signs. The City plans to coordinate with Los Angeles County Public Works for Phase II sign replacement.
Status: Installation of trolley signs and wayfinding signs has been completed by LACPWD.
Phase II will commence in FY 2025-2026.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: Phase I is complete.
Staff Project Lead: Manuel Fabian /Willdan
Title: Bus Shelter Rehabilitation Project
Description: The Bus Shelter Rehabilitation Project involves the installation of new bus shelters and bus benches at eight (8) bus stop locations, removal and reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks and drive approaches, relocation/adjustment traffic signal/street lighting boxes and water meters, etc.
Status: Procurement of bus shelters and benches continues which has an approximate four (4) to six (6) month lead time per the manufacturer. Construction is anticipated to begin in August 2025.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: September 2025.
Staff Project Lead: Manuel Fabian / Willdan
Title: Pacoima Wash Bikeway Project
Description: The San Fernando Pacoima Wash Bikeway and Pedestrian Path Project Phase I consists of constructing a bikeway and installing a prefabricated pedestrian bridge along the June 16, 2025 Special & Regular Mtg Page 77 of 416
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Pacoima Wash Channel from Fourth Street (Bradley Avenue) to Cindy Montañez Natural Park (Eighth Street). The project will connect students and San Fernando residents to a new non-motorized trail, offering opportunities for recreation and increased bike and pedestrian commuting options along local streets as noted in the City’s Safe and Active Streets Plan, encouraging connectivity to wider bike and pedestrian network in neighboring communities within the City of Los Angeles. The project entailed construction of a 12 foot wide, 1.34-mile long Class I asphalt concrete bikeway, bioswales, retaining walls, prefabricated pedestrian bridge, installation of rectangular rapid flashing beacons, welded wire fence, solar lights, bollards, signage, striping, and markings, as well as access ramps. The contractor is currently working on final punch list items.
Status: Construction is 95% complete. In order to address current safety concerns and vandalism, additional bollards will be installed at the bikeway entry points, additional striping will be placed, and concrete curbs will be constructed at the base of the solar lights.
Next City Council Action: Notice of Completion, scheduled for summer 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Patsy Orozco
Title: Parking Management Program (Residential Permit Parking) Description: Residential – Create a residential permit parking program by conducting a thorough review of the municipal code to identify recommended updates that incorporate statewide policies and regulations. Review and update existing operational policies and enforcement guidelines to ensure that the program is fair and equitable throughout the City. Data will also be collected to assist in making data driven decisions as it relates to curb and parking management.
At the conclusion of this project, City Council will be presented with a Residential Parking Action Plan that will include a thorough review of existing processes and procedures along with recommendations for updates and a proposed implementation plan for adoption.
Commercial – As part of the Downtown Master Plan, which encompasses all of the City’s major commercial corridors, updated parking data has been collected and recommendations for best practices will be presented by Walker Parking consultants. Additionally, staff is working to upgrade all parking meters in the commercial corridors to smart meters that accept both coins and credit cards.
Status: Following the contract award on July 15, 2024, City staff and Dixon Resources Unlimited have completed extensive data collection and community outreach, structured into two (2) phases.
In August 2024, Dixon began internal needs assessment interviews with key City departments, including Finance, Community Development, and Police. An Enforcement Workshop was also held on January 14, 2025, with Code Enforcement and Parking Enforcement officers to assess implementation needs and challenges.
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Parking occupancy data was collected on September 12 and 14, 2024, in the City’s two (2) existing Residential Permit Parking (RPP) zones and one (1) non-RPP zone impacted by ADUs.
Two (2) rounds of community engagement meetings were held. The first round included an in-person meeting on November 21, 2024, and a virtual meeting on December 4, 2024. The second round included an in-person meeting on February 19, 2025, and a virtual meeting on February 20, 2025. Combined attendance for the first round totaled 35 participants, while 30 participants attended the second round. A community parking survey, open from October 23, 2024 to January 31, 2025, received over 400 responses in English and Spanish.
Recent outreach efforts have included project updates and presentations to the City Manager (March 26, 2025), Parking Ad Hoc Committee (April 16, 2025), Transportation and Public Safety Commission (April 3, 2025), and the Planning and Preservation Commission (April 14, 2025). On May 19, 2025, the City Council received and filed a presentation on the proposed policies.
Next City Council Action: A Public Hearing for the first reading of the RPP ordinance is scheduled for the June 16, 2025 Council meeting.
Tentative Completion Date: July 2025
Staff Project Lead: Isabella Tapia
Title: City Facility Condition Assessment Report
Description: The Facilities Condition Assessment (FCA) report is a comprehensive evaluation of the current condition of all city owned facilities (buildings).This report is used to assess the physical state of the facilities, identify deficiencies, and estimate the costs associated with repairs, maintenance, and capital improvements. Key Components of a Facilities Condition Assessment Report: Inventory of Assets: A detailed list of all the assets being assessed, including buildings, infrastructure, and equipment. Visual Inspections: On-site inspections of the facilities to assess the condition of structural, mechanical, electrical, plumbing, and other building systems. Condition Ratings: Assigning condition ratings or scores to different components based on their current state, typically ranging from “excellent” to “poor.” Deficiency Identification:
Identifying and documenting deficiencies or issues that need to be addressed, such as structural damage, outdated systems, or safety hazards. Cost Estimates: Providing cost estimates for the repairs, replacements, and improvements needed to bring the facilities up to desired standards or maintain their current state. Prioritization: Recommendations for prioritizing repairs and maintenance based on factors like safety, regulatory compliance, and potential impact on operations. Life Cycle Analysis: Analyzing the expected remaining useful life of building systems and components to plan for future replacements or upgrades. Recommendations: Strategic recommendations for maintaining, repairing, or upgrading the facilities, including short-term and long-term plans. Facility Condition Index (FCI): A metric often included in the report that provides a snapshot of the overall condition of the facility. It is usually calculated by dividing the total cost of repairs by the replacement cost of the facility.
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The FCA report includes the following elements: Strategic Planning: Helps organizations plan and budget for maintenance, repairs, and capital improvements over time. Resource Allocation:
Assists in allocating resources more effectively by identifying priority areas. Risk Management:
Identifies potential risks related to the physical condition of the facilities that could affect safety, compliance, or operations. Compliance: Ensures that facilities meet regulatory requirements and industry standards. Improvement Tracking: Provides a baseline to measure the progress of facility improvements over time.
FCA reports are commonly used by property owners, facility managers, government agencies, and educational institutions to manage their physical assets and make informed decisions about maintenance and capital investments.
Status: Project kick-off meeting was held on October 16, 2024.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: June 2025
Staff Project Lead: Rodrigo Mora
Title: Fixed Route ADA Sidewalk Improvement Project
Description: The Fixed Route ADA Sidewalk Improvement Project consists in upgrading damaged and non-ADA compliant sidewalks, drive approaches, curb and gutters, wheelchair ramps, etc., along transit routes: Truman Street, from Brand Boulevard to Maclay Avenue; Hubbard Avenue from San Fernand Road to First Street; and Seventh Street and Harding Avenue.
Status: Determine detailed scope of work, field-checking sites, preparing cost estimates, preparing project specifications, identifying conflicting utilities, identifying business access that will be impacted by proposed construction. Complete project specifications and construction quantities, and advertise project for construction.
Next City Council Action: Award a construction contract, tentatively scheduled for March 2025.
Tentative Completion Date: To be determined.
Staff Project Lead: Manuel Fabian / Willdan
Title: Las Palmas HVAC Project
Description: Las Palmas Park is one (1) of the City’s primary community centers that hosts many in-person programs and activities each week. It also serves as one of the City’s two (2) cooling centers during the hot summer months. Consequently, a functioning heating, ventilation and air condition (HVAC) system is imperative at this community center. Using ARPA funding, City Council has approved funding for partial replacement of the HVAC system at Las Palmas Park.
Due to funding, the project is limited to upgrading the unit that serves the gym as it is the most used part of the building for events.
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On January 30, 2025, staff met with the contractor to determine the logistics of the work that will cause the least interruption to programs scheduled for the next couple of months. The Contractor will be submitting a schedule, with work planning to begin in late April. Replacement of the roof will take place prior to the installation of the AC unit.
Status: The Contractor began re-roofing of the building on May 19, 2025. The work is scheduled to be completed at the end of June 2025. The HVAC will be installed immediately following the roof work in the month of July.
Next City Council Action: Acceptance of project, scheduled for September 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian
Title: Emergency Generator Installation at Las Palmas and Recreation Park Facilities Description: Having emergency generators at a park cooling centers serves several important purposes, especially during extreme weather events or power outages. A generator ensures that cooling centers remain operational during power outages, which are common during extreme weather, allowing them to provide essential services such as air conditioning, lighting, and power for critical equipment like medical devices and refrigeration units. These centers offer a safe haven for vulnerable populations, including the elderly and those with medical conditions, and serve as a hub for community resilience by providing a dependable place for residents to gather, receive information, and access resources during emergencies. Additionally, they support the coordination of emergency services, distribution of supplies, and help protect public health by reducing heat-related illnesses and fatalities. By ensuring the center's functionality, emergency generators demonstrate preparedness and reliability, reinforcing public trust and establishing the cooling center as a vital part of the local emergency response plan.
Overall, emergency generators at the park cooling centers are a critical investment in community safety and resilience, ensuring that the center can provide essential services and a safe environment regardless of power grid stability.
Status: Two (2) generators have been received and placed on their respective concrete pads. The design for connecting generators to the switching mechanism and to the building is currently in plan check. The project continues to be in the plan check stage. Engineering is working with Community Development to finalize the process.
Next City Council Action: Approve Notice of Completion, tentatively scheduled for June 2025.
Tentative Completion Date: June 30, 2025.
Staff Project Lead: Rodrigo Mora
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Title: School Zone Signage Safety Enhancement Initiative Description: This project focuses on replacing existing regulatory and warning signs in school zones with updated, high-visibility, and standardized signage that prioritizes the safety of children, pedestrians, and motorists. The initiative aims to ensure that all school zone areas comply with current traffic safety standards and effectively communicate reduced speed limits, pedestrian crossings, and other critical warnings.
Project Objectives:
• Enhance Child Safety: Upgrade signage to clearly indicate school zones, emphasizing speed reduction and pedestrian safety to protect children during arrival and dismissal times. • Improve Visibility and Compliance: Install high-contrast, reflective signs that meet updated MUTCD (Manual on Uniform Traffic Control Devices) standards to ensure clear communication during all weather and lighting conditions. • Standardize School Zone Messaging: Ensure uniformity in regulatory and warning signs across all school zones to reduce driver confusion and reinforce safety protocols. • Community Engagement and Education: Work with local schools, parent associations, and community groups to raise awareness about new signage and safe driving practices in school zones.
Status - Project Scope:
Assessment and Inventory:
• Conduct a comprehensive audit of existing regulatory and warning signs in all designated school zones.
• Identify signs that are damaged, outdated, or non-compliant with current safety standards.
Design and Specification:
• Develop updated sign designs that incorporate enhanced visibility features such as LED illumination or reflective materials.
• Ensure that designs clearly display reduced speed limits, crossing alerts, and other school zone-specific warnings.
• Coordinate with state and federal guidelines to ensure all new signage is compliant with regulatory standards.
Permitting and Approvals:
• Obtain feedback and approval from school district officials and community stakeholders.
Procurement and Installation:
• Plan phased installations to minimize traffic disruption, focusing on high-priority zones during peak school hours.
• Implement traffic control measures during installation to ensure safety for students and motorists.
Post-Installation Evaluation:
• Conduct follow-up inspections to ensure all signage meets the intended safety and compliance standards.
• Gather community feedback and adjust any signage elements if necessary.
Next City Council Action: To Be Determined
Tentative Completion Date: To Be Determined
Staff Project Lead: Rodrigo Mora
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Title: Recreation Park Bathroom Renovation
Description: This initiative aims to renovate the existing restrooms in the park to create a safe, accessible, and welcoming facility for all park visitors. The project will update outdated infrastructure, improve sanitary conditions, and incorporate sustainable design features to enhance the overall visitor experience while meeting modern standards and regulations.
Project Goals:
• Enhance Visitor Experience: Upgrade the restrooms with modern fixtures and finishes to provide a clean, comfortable, and safe environment.
• Ensure Accessibility: Ensure full compliance with the Americans with Disabilities Act (ADA) by redesigning facilities to be accessible to all individuals. • Promote Sustainability: Incorporate energy-efficient lighting, water-saving fixtures, and ecofriendly materials to reduce the environmental impact. • Increase Safety and Hygiene: Improve ventilation, lighting, and cleaning protocols to promote a hygienic and secure space for visitors.
Status - Project Scope:
Assessment and Planning:
• Conduct a thorough condition assessment of existing restroom facilities. • Gather feedback from park visitors and maintenance staff to identify key issues and improvement opportunities.
• Develop detailed project requirements and design criteria.
Design and Engineering:
• Specify sustainable materials, fixtures, and energy-efficient systems. • Develop cost estimates, and timelines.
Procurement and Contracting:
• Obtain quotations from contractors experienced in public facility renovations. • Select vendors based on quality, sustainability practices, and cost-effectiveness.
Construction and Renovation:
• Implement construction in phases to minimize disruptions to park visitors. • Upgrade plumbing, electrical systems, finishes, fixtures, and ventilation systems. • Install energy-efficient lighting and water-saving devices.
Post-Construction and Evaluation:
• Conduct a comprehensive inspection to ensure all work meets quality and safety standards. • Solicit feedback from park users and staff for any adjustments. • Develop a long-term maintenance plan to preserve the facility’s condition.
Next City Council Action: To Be Determined
Tentative Completion Date: June 30, 2025
Staff Project Lead: Rodrigo Mora
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Title: Downtown Trash Enclosures
Description: Renovate City owned trash enclosures in the San Fernando Mall area, to include doors, roofs, security and enhance appearance. Trash enclosures located in alleys parallel and north and south of San Fernando Road.
Status: Initial surveys of existing trash enclosure sites at the San Fernando Mall have been completed.
On October 7, 2024, the City Council received and filed a presentation on Downtown Mall area trash enclosures.
On January 21, 2025, City staff presented trash enclosure renovation options to the City Council.
The City Council approved retrofitting three (3) enclosures and demolishing two (2) enclosures.
The enclosures to be demolished are Enclosure 1 in Public Parking Lot 5 and Enclosure 3 in Public Parking Lot 4. The enclosures to be retrofitted are Enclosure 2 in Public Parking Lot 5 and Enclosures 1 and 2 in Public Parking Lot 4.
On March 6, 2025, the RFP was published in the San Fernando Valley Sun and on the City’s website. The design proposals were due April 8, 2025 at 2:00pm. The City received two proposals for design services. After conducting internal staff review and interviews, a firm was tentatively chosen and will go to City Council for contract award.
Next City Council Action: On June 2, 2025, City Staff will present the proposed Contract Award to City Council.
Tentative Completion Date: Pending City Council direction, planned construction completion date is fall 2025.
Staff Project Lead: Isabella Tapia
Title: City Owned Right-of-Way Beautification
Description: Improving city-owned rights-of-way (ROWs) for beautification is a multi-faceted effort that enhances the visual appeal, functionality, and environmental quality of public spaces such as streets, medians, sidewalks, bikeways and easements.
Status: City Own Right of Way Beautification Streetscape (Parkways, Medians and Islands) - Working with the water division, operation staff is reestablishing the necessary infrastructure to support healthy vegetation within the city’s public right-of-ways, this work is including the replacement of backwater flow devices, irrigation components and electrical/control wiring which have been stole. Staff is in the process of developing a comprehensive list of work activities for all location including city entrances islands, parkways, bikeway and medians. This includes review of the large planter pots along the Maclay Corridor.
Vacant Tree wells - Staff has request information on available species and estimated cost for replacement trees for the vacant tree wells in the downtown area. Once the trees are procured planting will take place this Fall. Fall is considered the best time for planting trees for several June 16, 2025 Special & Regular Mtg Page 84 of 416
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reasons which include, cooler temperatures, adequate soil moisture, root growth focus, less pest and disease pressures, less competition from weeds, easier soil conditions as well as period for spring growth preparation.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Staff Project Lead: Rodrigo Mora
Title: Sidewalk Condition Assessment
Description: This project aims to identify and mitigate sidewalk trip hazards, ensuring pedestrian safety, American with Disabilities Act (ADA) compliance, and long-term infrastructure sustainability.
Status: City Council awarded a Professional Services Agreement with Precision Concrete Cutting for a citywide sidewalk assessment and mitigation plan, which includes repairs, where appropriate. Precision is actively assessing sidewalks in Tree Trimming Zone F, currently working on Lashburn Street from Pearwood Avenue to Cork Street. Precision will continue in this area through the week, completing data collection for Grid F. Once finished, Precision will provide a comprehensive Sidewalk Assessment Report and Repair Quotation. The City will then determine repair priorities, and upon approval, Precision will proceed with saw-cutting repairs.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: December 2025
Staff Project Lead: Patsy Orozco
Title: Project Labor Agreement
Description: A Project Labor Agreement (PLA) is a pre-hire collective bargaining agreement establishing the terms and conditions of employment for a specific construction project. In general, PLAs are often used on large-scale construction projects to support labor relations, establish uniform work conditions, and potentially mitigate labor disputes.
To evaluate if a Project Labor Agreement is suitable for an organization, staff is researching the following information to be presented to City Council for consideration:
Understand the Project: Assess the nature, scope, and requirements of the construction project in question. Consider factors like project size, complexity, timeline, and potential labor issues.
Evaluate Pros and Cons: Identify the potential benefits and drawbacks of implementing a PLA.
Conduct Cost-Benefit Analysis: Evaluate the financial implications of entering into a PLA.
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Legal Considerations: Assess the legal implications of implementing a PLA in the project jurisdiction. Ensure compliance with local, state, and federal labor laws, as well as any regulatory requirements related to PLAs.
Next City Council Action: Scheduled to be presented to the City Council to be determined.
Tentative Completion Date: To be determined based on City Council direction.
Staff Project Lead: Richard Padilla / Wendell Johnson
Title: City Fleet Replacement and Heavy Equipment Program Description: The City Fleet Replacement and Heavy Equipment Program is designed to effectively manage, maintain, and optimize the city’s fleet of vehicles and heavy equipment. This program ensures that all city-owned assets, including cars, trucks, specialized vehicles, and heavy machinery, are safe, reliable, cost-effective, and ready to support city operations. The program supports various city departments such as public works, public safety, parks and recreation, and transportation, providing essential vehicles and equipment to carry out their missions efficiently.
During the FY 2024-2025 Budget process, the City Council approved an enhancement of $210,000 to purchase a new backhoe or front-end loader. Staff is currently work with Government Sales in determining the specifications, for the equipment in the final selection, delivery timeline and accessories.
Status: The Department has initiated the purchase of heavy equipment for maintenance work and is in the process of evaluating its current fleet of vehicles and heavy equipment. Staff is in the process of Identify the need, clearly define the requirements for the heavy equipment based on the specific maintenance tasks, to ensure that the proper piece of equipment is procured that meets the needs of the department. This involves understanding the type, size, and specifications of the equipment required. Staff is currently working with PD to right size the City’s fleet of public safety vehicles for short and long term planning.
This identification of the need will be followed by staff conducting a needs assessment which will evaluate the current vehicle and equipment inventory and determine if there are gaps that the new purchase will fill. This assessment will consider the equipment’s usage frequency, the scale of maintenance work, and potential future needs among other factors. Once the needs assessment is completed, staff will be conducting research on suppliers and what are the equipment options. Staff will investigate potential suppliers and compare different equipment models. Consider factors such as reliability, warranty, after-sales support, and compatibility with existing equipment will all be considered.
Currently staff is working with the Quinn Company in developing selection and sizing criteria for a new loader or backhoe equipment to replace an existing backhoe in the street services division.
Next City Council Action: Water vehicle replacement recommendations will be included in FY 2025-2026 Budget Development.
Tentative Completion Date: Ongoing program.
Staff Project Lead: Wendell Johnson
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Title: Overhead Mass Arm Street Name Sign Replacement Project Description: This project aims to replace outdated or damaged overhead mass arm street name signs throughout the City of San Fernando to improve visibility, compliance with current regulations, and overall traffic safety.
Project Goals: 1) Enhance Visibility & Legibility – Install high-contrast, retroreflective signs to improve readability, especially at night. 2) Ensure Regulatory Compliance – Update signs to meet California Manual on Uniform Traffic Control Devices (CA MUTCD) standards. 3) Improve Durability – Use weather-resistant materials that can withstand sun exposure, wind, and rain. 4) Increase Traffic Safety – Provide clearer navigation for drivers, cyclists, and pedestrians.
Status - Project Scope:
Assessment & Planning:
• Conduct a citywide survey to identify signs that are damaged, faded, or outdated. • Prioritize replacements based on traffic volume and visibility concerns.
Design & Specification:
• Install larger, high-contrast, reflective street name signs with easy-to-read fonts. • Use LED-illuminated signs at major intersections for better nighttime visibility. • Standardize sign dimensions and font sizes per MUTCD & Caltrans guidelines.
Permitting & Approvals:
• Work with Caltrans & City of San Fernando Public Works for design approvals. • Ensure compliance with state and federal traffic control regulations.
Installation & Implementation:
• Replace existing mass arm-mounted street name signs at intersections. • Upgrade mounting brackets and supports to improve stability. • Use traffic control measures to minimize disruptions during installation.
Maintenance & Monitoring:
• Develop an ongoing inspection and maintenance program. • Implement a tracking system for sign inventory and future replacements.
Next City Council Action: Staff will prepare an RFP to have various mast arm signs replaced in the downtown district.
Tentative Completion Date: To be Determined
Staff Project Lead: Manuel Fabian
Title: Repair of Public Parking Lots
Description: The Repair of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price. A total of seven (7) parking lots will experience some type of asphalt repair. The project also involves crack sealing, asphalt repairs and restriping of parking stalls. Upon further evaluation of the lots, it was determined that four (4) lots will undergo an overlay while other parking lots will have asphalt repairs performed in areas that are experiencing base failures. Parking Lots 8 and 9 will also receive a seal coating.
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The lots that form part of the project include:
• Parking Lot 6N
• Parking Lot 7
• Parking Lot 8
• Parking Lot 9
• Parking Lot 10
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 and Lot 5 will be part of the upcoming Calles Verdes Project and Trash Enclosure Project, respectively.
Status: Work began in February 2025. Work is scheduled to be completed in July 2025, weather permitting.
Next City Council Action: Acceptance of the project is tentatively scheduled for September 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian
Title: Residential Water Service Shut Off Policy
Description: On July 15, 2024, the City Council approved the Discontinuation of Residential Water Services for Non-Payment Policy as required by Senate Bill 998 (SB 998) and Senate Bill 3 (SB 3) which will take effect January 1, 2025. On March 11, 2025 staff began to deliver 7-day shut off notices to delinquent accounts exceeding 90 day due dates. In an effort to help the customers get familiar with the new process, staff will not shut off water to impacted consumers until April 7, 2025. This will give customers ample time to come to City hall to sign up for payment arrangements plans and or clear their balances. City Council also moved to direct staff to return at a future meeting with guidance and recommendations regarding the City’s ability to collect delinquent sums on the tax roll similar to the manner in which delinquent trash sums are also collected.
Status: Staff has conferred with the City Attorney to research this item to analyze a) if assessments are allowable for residential water services due to non-payment and b) the pros/cons of this process versus a water shut-off process. Preliminarily, we were advised as follows:
1) Charges for water consumption are property related fees and charges within the meaning of Proposition 218 (codified under Article XIIID of the California Constitution); June 16, 2025 Special & Regular Mtg Page 88 of 416
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2) As such, an ordinance or resolution establishing or increasing water rate charges requires the conduct of a so-called “majority protest” public hearing which requires the issuance of a written notice to water customers no less than 45 days from the date of the hearing; and
3) In order to preserve the ability to collect delinquent water charges on the tax roll, the City, as part of the majority protest approval process, must send notice to the owners of real property parcels that receive water service, even if the property owner is not the water customer (e.g., where the water customer is a tenant and not the owner affect parcel). (See Govt. Code Section 53755(a)(3) and Health & Safety Code Sections 5471, 5473 and 5473a). If the City did not provide such notice when it last conducted a majority protest hearing setting its current water rates, it would require the initiation of a new majority protest process in which such notice was provided to property owners (not just customers) for the City to avail itself of the right to collect delinquent charges on the tax roll.
Staff is continuing to work with the City Attorney and additionally in process of surveying other municipal operations to illustrate use of assessments versus water shut-off process for residential water services due to non-payment.
Next City Council Action: At the January 6, 2024 City Council meeting, the City Council directed staff to move forward as previously directed by City Council regarding the water service shutoff policy and to provide an update on outstanding delinquencies during consideration of the Water and Sewer Fee Study and the Prop 218 process, to occur within approximately one (1) year.
Tentative Completion Date: Follow up to be provided in concert with the Water and Sewer Fee Study and Prop 218 Process, anticipated to occur by January 2026 or sooner. On January 21, 2025, the City Council approved a contract with Robert D Niehaus, Inc. for the Water and Sewer Rate Study.
Staff Project Lead: Victor Meza
Title: Recreation Park Rehabilitation
Description: The sod installed as part of the San Fernando Regional Park Infiltration Project did not establish successfully. Staff will be preparing a Request for Proposal (RFP) to procure a consultant for replacement of the sod at Recreation Park.
Status: In planning stage.
Next City Council Action: Award of Contract for Design in June 2025 Tentative Completion Date: TBD
Staff Project Lead: Manuel Fabian
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Title: IPS Smart Meter Installation
Description: Replacement of coin operated meters in the San Fernando Mall and Civic Center with Smart meters that accept both coin and card payment. Phase one will include the replacement of 91 coin meters.
Status: On October 7, 2024, the City Council awarded a contract to IPS Group Inc. to replace coinoperated parking meters in the San Fernando Mall and Civic Center areas. The City received confirmation for the Meter installation to take place the third week of March. Two weeks prior to the installation, a staff member from Public Works passed out a notice to all businesses in the San Fernando Mall.
The installation of the Smart Meters took place between March 17 and March 19. In total, 91 smart meters were deployed. This project replaced 72 coin meters in the San Fernando Mall between Brand Boulevard and Kalisher Street, with the remaining 19 smart meters installed around the Civic Center along Newton Street and Fourth Street. The meters were successfully installed with assistance from an IPS technician, Public Works personnel, and Community Service Officers (CSOs). This marked the completion of phase two of the project.
Responsibility for parking meter maintenance transitioned from the Water Department to the Police Department's Parking Enforcement Division. Water personnel trained Parking Enforcement officers (CSOs) in basic meter troubleshooting, while Public Works coordinated additional training with IPS technicians on the company’s data management and enforcement software. Going forward, the Public Works department will be responsible for the contract administration and financial tracking of the meters. The Police Department will be in charge of the ordering of supplies, enforcement, collections, and maintenance.
Additionally, approximately 16 parking meters citywide were identified as noncompliant with California’s AB413, also known as the Day Lighting Law, which prohibits parking within 20 feet of a crosswalk, whether marked or unmarked. A Day Lighting Task Force consisting of Public Works and Police Department personnel is leading the law’s implementation. This includes removing noncompliant meters, grinding down parking stalls, conducting public education, and enforcing parking regulations.
Recent actions include the beginning of the project’s third phase. This has consisted of the removal of 17 non-compliant daylighting meters. Future actions include the grinding down of parking stalls and the painting of red curbs at key intersections in compliance with California’s day lighting law. Additionally, the purchase of new smart meters to complete the Mall area and the Civic Center.
Next City Council Action: No Council action required at this time.
Tentative Completion Date: Phase 2 was completed on March 19, 2025. Phase 3 will be tentatively completed by Summer 2025.
Staff Project Lead: Isabella Tapia
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Title: Outdoor Dining in the Public Right of Way
Description: In coordination with Community Development, proposed ordinances have been developed to allow outdoor dining on private property and within the public right of way. The new outdoor dining program aims to promote pedestrian-friendly, community-focused design while supporting local businesses.
Status: On June 15, 2020, the City Council ratified Executive Order No. 2020-06-12, temporarily allowing outdoor dining permits on public sidewalks in commercial zones during the COVID-19 pandemic. Public Works issued over 30 permits citywide, with the last permit issued on June 3, 2022. The temporary program ended following the termination of Los Angeles County's local public health emergency on March 31, 2023.
In the FY 2023-2024 Adopted Budget, Community Development established an objective to create a permanent outdoor dining program to encourage pedestrian activity, foster communityoriented spaces, and support economic recovery. This objective was carried over into the FY 2024-2025 Adopted Budget, with ongoing efforts to formalize the program.
The First reading of the ordinance was presented to City Council on May 5, 2025. The City Council directed staff to edit the ordinance to prohibit the service and consumption of alcohol on the Public Right of Way. With that direction to City Staff, the City Council unanimously passed the First Reading. City Staff edited the Ordinance and application per City Council direction. On March 19, 2025, the second reading of the ordinance was approved by City Council.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: Ongoing.
Staff Project Lead: Isabella Tapia
Title: Implementation of California Daylighting Law
Description: “Daylighting” refers to the practice of improving visibility at intersections by removing obstructions (like parked vehicles) near crosswalks and corners. In California, daylighting laws (such as those implemented under Assembly Bill (AB) 413, signed in 2023) require that motor vehicles must not park within 20 feet of a crosswalk or intersection to enhance pedestrian safety and visibility. The goal is to prevent cars from blocking the view of pedestrians and oncoming traffic, thereby reducing collisions, especially those involving pedestrians and cyclists.
Project Goals (Daylighting Implementation for Parking Management) • Improve pedestrian and traffic safety at intersections citywide. • Ensure compliance with California daylighting requirements (AB 413). • Reduce pedestrian-related collisions at crosswalks and curb corners. • Educate the public about the importance of daylighting and new parking regulations.
Project Scope
Assessment & Data Collection
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• Conduct a citywide audit of intersections and crosswalks where parked vehicles currently encroach within 20 feet of corners.
• Prioritize high-traffic or high-incident areas.
Design & Planning
• Design daylighting zones using paint, bollards, planters, curb extensions, or signage. • Identify alternative uses for newly freed curb space (e.g., bike parking, greenery, loading zones).
Policy & Regulatory Alignment
• Update municipal parking regulations, curb painting standards, and enforcement protocols. • Align with California law and adopt any local ordinances needed.
Implementation
• Remove or restrict parking in daylighting zones.
• Paint curbs red (or other local marking) to indicate no-parking zones near select crosswalks. • Install signage or physical barriers (like flexible bollards or planters).
Community Outreach
• Educate residents, drivers, and businesses about the purpose and benefits. • Share enforcement timelines and provide grace periods if needed.
Monitoring & Evaluation
• Measure improvements in visibility, compliance, and collision data post-implementation. • Adjust plans based on feedback and performance.
Status:
As part of the City’s ongoing efforts to ensure compliance with California law under AB 413, City staff recently removed 17 noncompliant parking meters across various locations. Community Service Officers (CSOs) began issuing citations to vehicles in violation starting on May 1, 2025. In response, the City has expedited implementation of the compliance plan.
Upcoming actions include grinding down noncompliant parking stall markings and painting red curbs at key intersections. The locations selected for this first phase were prioritized based on the presence of the removed noncompliant meters.
The second phase will involve the continued, incremental rollout of red curb painting and stall grinding at additional high-priority areas throughout the City.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Staff Project Lead: Rodrigo Mora and Isabella Tapia
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Police Department.
Title: Police Station Cameras and Parking Lot Security Improvement Project Description: The San Fernando Police Department is enhancing its station security through the 2022 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats.
Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include installing additional cameras in critical unmonitored areas and upgrading the resolution of existing cameras for better coverage.
Additionally, the outdated access control system will be replaced with a modern key fob system, enhancing security by tracking and restricting access to designated areas, ensuring only authorized personnel can enter. This upgrade also enables the department to limit or revoke access for separated employees, preventing them from entering restricted areas.
This project also includes improving security for the Police Department parking areas. The Detective Parking Lot is currently ungated and vulnerable to tampering and break-ins, with multiple incidents of unauthorized individuals loitering or entering the lot. Unauthorized vehicles also frequently block the lot's entrance, delaying emergency responses. Installing a controlled access gate will prevent unauthorized individuals from entering and obstructing the lot, thereby improving safety for both sworn officers and civilian personnel. To further secure the area, a guardian-style wrought iron fence will be installed atop the existing five-foot cinderblock wall and a mesh screen will be added to the gate will protect officers and vehicles from being observed, especially when officers are transporting firearms or arrestees The budget allocation for the Police Station Cameras/Access Control project is $114,408 from grant funds. The budget allocation for the Parking Lot Security Improvement project is $89,982 from grant funds.
Status: The City Council approved a contract amendment with BearCom on November 18, 2024.
Work on the project began in late November and is in the final stages of implementation.
Parking Lot Security Improvement Project – Staff has received the UASI 2024 Subaward Agreement from the City of Los Angeles and will request City Council approval of the contract in July 2025. Once the agreement is approved and executed, staff will proceed with a notice inviting bids for the project.
Next City Council Action: No additional City Council action required for the Police Station Cameras/Access Control Project.
Parking Lot Security Improvement Project – Approve the 2024 UASI Subaward.
Tentative Completion Date: Police Station Cameras/Access Control, Completed May 2025; Parking Lot Security Improvement Project, December 2027.
Staff Project Lead: CJ Chiasson
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Title: Police Officer Staffing Update
Description: During the FY 2024-2025 Budget Process, the City Council approved a recurring budget enhancement of $40,000 for a Police Corporal Program to support the Department's succession planning. Additionally, the City Council approved a one-time enhancement of $15,000 to boost recruitment efforts (including background investigations, polygraphs, psychological evaluations) aimed at filling personnel vacancies.
Status: Currently 31 sworn police officer positions are filled, with two (2) officers currently in field training. The previous list of potential applicants was exhausted and the Police Officer position was opened back up to the public on February 6, 2025. Staff is currently testing the applicants using the PELLETB.
Candidates for the Commander position have completed the recruiting and testing process. One (1) Commander promotion was made and the second promotion will be forthcoming. With the open Sergeant position created by the Commander promotion, testing is under way for Sergeant promotions in order to establish an eligibility list.
The job specification for the Police Sergeant and Police Corporal positions were reviewed and approved by City Council on April 21, 2025.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: Ongoing
Staff Project Lead: CJ Chiasson
Title: Mental Health Clinician Program
Description: This program will provide comprehensive mental health services to address crises related to mental health disorders, substance abuse, and homelessness. The initiative includes staffing mental health professionals who will accompany officers to provide specialized assistance in handling mental health crises, and enhancing overall public safety efforts.
The City’s partnership with Hope the Mission includes a 10-month contract to provide these services, with a total program budget of $512,165. This funding covers clinician services, homeless outreach, marketing, and transportation costs.
Status: On December 4, 2023, the City Council accepted Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) Grant funds in the amount of $757,583 for a Mental Health Clinician Program. On October 21, 2024, the City Council approved a contract with Hope the Mission (HTM) for de-escalation training for officers, crisis intervention support during calls for service, case follow-up, and community engagement to raise awareness of mental health resources. The Department has worked with Hope the Mission to solidify partnership protocols. Training on protocols will begin the week of February 3, 2025.
June 16, 2025 Special & Regular Mtg Page 94 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
A Hope the Mission representative attended the February 3, 2025 City Council meeting and provided an overview of the objectives for the Mental Health Clinician Program. Representatives from the organization will return in March to introduce the Mental Health Clinicians who will be working with the program.
Next City Council Action: No additional City Council action is required.
Tentative Completion Date: September 29, 2025
Staff Project Lead: Jen Spatig
Title: UASI EOC 2023
Description: The San Fernando Police Department is enhancing its Emergency Operations Center through the 2023 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats. Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include information technology upgrades and equipment procurement to best serve the community during emergencies.
Status: On April 8, 2024, the City was granted a sub-award through the Department of Homeland Security from the City of Los Angeles for information technology upgrades to the Emergency Operations Center. The $23,000 grant will allow for critical upgrades to the EOC. As the EOC is the central hub for operations during all critical incidents, these upgrades will ensure timely responses and coordination during events.
Next City Council Action: No additional City Council action is required.
Tentative Completion Date: October 1, 2025
Staff Project Lead: CJ Chiasson
Recreation & Community Services.
No updates provided.
Finance.
Title: Enterprise Resource Planning Software (Finance System) Description: The City’s current financial system, Tyler Eden, will no longer be supported effective March 2027. In preparation, Staff will focus on awarding a professional services agreement and initiating implementation for replacement of the Project goals for Phase I of this transition will focus primarily on development of General Ledger – Financials and data migration. Through the June 16, 2025 Special & Regular Mtg Page 95 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Adopted Fiscal Year 2024-2025 Budget, the City Council approved funding for system replacement for $100,000 towards implementation expenses and $40,000 in ongoing software subscription costs.
Status: Staff held initial demonstrations with three (3) software vendors specializing in municipal government financial systems in June and July. Based on evaluations, two (2) vendors were invited to present onsite in August and September. The City Council approved a contract for award of software and implementation services with Tyler Technologies ERP at the November 18, 2024 meeting. Staff conducted a project kick off call with Tyler Technologies conducted on March 19, 2025, which identified the project timeline, resources needed on both the City and vendor’s side, as well as review of the multi-phased implementation. The City’s test environment deployment has been completed, and regular weekly meetings will be held to provide project status updates, identify tasks, action items, as well as deliverables, and maintain project timelines and schedules.
Next City Council Action: Additional hardware may be required compatible with the new software system (e.g. AP/Payroll check printer, check scanner/receipt printer, cashiering drawers, barcode scanners, etc.). Staff will include resource needs through the Fiscal Year 2025-2026 Budget process.
Tentative Completion Date: The testing environment for the new system has been deployed and initial project implementation meetings scheduled with an official project kickoff scheduled to begin April 2025. Implementation time is anticipated to take up to 24 months across three (3) phases: Phase 1 – Financials; Phase 2 – Utility Billing; and Phase 3 – Human Resources/Payroll.
Tyler Technologies will stop supporting the existing financial software on March 1, 2027, so it is critical that City Staff stay ahead of the deadline for full completion of the project.
Staff Project Lead: Art Ziyalov
Title: Update on City’s OPEB/Pension Liabilities
Description: The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees or a group of retirees for health care costs. City Council has requested an informational presentation on OPEB actuarial report and related investments from the City’s financial advisor.
Status: Staff is in coordination with the City’s actuarial services consultant, Foster & Foster, in the development of the updated valuation reporting for the fiscal year ending June 30, 2023. Initial data has been provided to the consultant, which is being used to generate reporting and disclosure issues and assists the City with understanding the financial statement impact, the effect of actuarial assumptions and methodology, development of funding policies and recommended contributions, and a review of the plan design.
June 16, 2025 Special & Regular Mtg Page 96 of 416
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
Next City Council Action: A presentation was provided to the City Council at the meeting on February 21, 2025. With conservative approach to forecasted revenues, limited funding availability prohibited budgeting Section 115 Trust using operating budget. Staff has proposed appropriation authority instead using General Fund Reserves to continue the annual funding towards the trust at $500,000. A budget resolution will be presented to City Council during the June 16, 2025 City Council Meeting.
Tentative Completion Date: June 16, 2025
Staff Project Lead: Erica Melton
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2024-2025 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
June 16, 2025 Special & Regular Mtg Page 97 of 416
24-Jul 24-Aug 24-Sep 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun Total
Building Code Violation 13 15 16 23 25 4 4 3 7 2 10 4 126 Homelessness Outreach 21 12 17 37 8 9 13 6 12 15 26 1 177 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0 y
Development 34 27 33 60 33 13 17 9 19 17 36 5 303
Abandoned Vehicle 6 13 10 9 7 3 1 3 2 11 9 2 76
Illegal Fireworks 0 0 0 0 0 0 0 0 0 0 0 2 2
Total - Police 6 13 10 9 7 3 1 3 2 11 9 4 78
Bus Stop/Shelter Maintenance 0 0 3 0 0 0 2 0 0 0 1 0 6
City Trees 9 8 14 12 6 19 9 3 0 3 14 4 101
Graffiti and Sign Posting on P 82 95 93 70 39 27 40 33 70 47 95 19 710 Graffiti on Private Property 54 49 61 89 55 49 32 43 61 50 62 12 617 Illegal Dumping and Litter 99 90 98 86 71 47 54 62 38 51 86 26 808 Park Maintenance 2 1 15 3 2 2 0 4 5 3 6 1 44
Sidewalk Repair 11 6 18 23 4 4 0 5 4 6 20 4 105
Storm Drain and Flooding 0 4 0 3 0 1 2 2 0 0 0 0 12
Street Lighting 15 12 18 9 24 12 18 22 10 12 12 3 167
Street Repair 8 6 11 5 6 7 1 4 9 6 4 3 70
Street Signage 17 7 2 4 3 2 4 0 9 3 3 1 55
Traffic Signal 2 2 8 4 2 5 5 5 6 4 8 1 52
Total - Public Works 299 280 341 308 212 175 167 183 212 185 311 74 2747 Total All Topics 339 320 384 377 252 191 185 195 233 213 356 83 3128 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending June 2025
Community Development
ATTACHMENT "A"
June 16, 2025 Special & Regular Mtg Page 98 of 416
June 16, 2025 Special & Regular Mtg Page 99 of 416
ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED REVISED BUDGET SPENT CONTRACTED 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,341 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 24,981 -5 In Progress Upper Reservoir Project 850,000 850,000 754,588 95,413 6 In Progress Homeless Outreach Services 300,000 300,000 176,033 123,967 7 Complete Pioneer Park Project 254,961 255,235 255,235 - 8 In Progress Downtown Master Plan 250,000 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 250,000 - 10 In Progress Technology Improvements 179,845 179,845 31,171 148,674 11 In Progress Las Palmas & Rec Park Generator Project 150,000 150,000 110,061 39,93912 In Progress City Mobile App - Virtual San Fernando 148,200 148,200 68,407 79,793 13 Complete Feasibility Study - New City Park Space 50,000 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,006,900 1,016,433 91,283 917,487 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 114,939 - 114,939 16 In Progress Las Palmas HVAC Project 400,000 399,848 115,568 284,280 17 In Progress Citywide Curb Repainting 200,000 200,000 200,000 - 18 Complete City Hall Beautification 100,000 99,770 99,770 -19 In Progress Park IT Server Room Transition 50,000 46,070 36,757 9,313 20 In Progress Wifi at LP & Recreation Park w/Computer Rooms 25,000 20,254 20,254 - Total $ 5,818,339 5,818,339 $ 3,849,262 $ 1,961,413
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are denoted in blue.
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
ARPA Expenditure Plan & Status Report
June 16, 2025 Special & Regular Mtg
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C ATTACHMENT "C" Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Rene
wed
Notes
1961 8/3/2020 6/30/2025
Board of Administration
California Public Employees'
Retirement System
Amendment to the Contract Between the
City Council of the City of San Fernando
and the Board of Administration of the
California Public Employees’ Retirement
System
- - ADM -
2056(c) 6/9/2023 6/30/2025 Arroyo Background
Investigations
Third Amendment for POST Background
Investigation for Sworn and Civilian
Applicants
$12,500.00 - Admin PD
2056(d) 1/3/2024 6/30/2025 Arroyo Background
Investigations
Fourth Amendment for POST Background
Investigation for Sworn and Civilian
Applicants
$15,000/FY add'l 3 yrs Admin PD
2256 7/1/2024 6/30/2025 Canon Usa Yearly Maintenance Agreement for 5 SFPD Copiers $4,560.00 - Admin CLK
Filed with Contract No. 2134
2262 7/1/2024 6/30/2025 Liebert Cassidy Whitmore Special Services Agreement for FY 2024- 2025 Employment Relations Consortium $4,425.00 - CC PER 2267 7/1/2024 6/30/2025 Department of California
Highway Patrol (CHP)
Grant Agreement for the Cannabis Tax
Fund Grant Program to Support Traffic
Enforcement Details
$103,412.20 - CC PD
2293 7/1/2024 6/30/2025 Alcoholic Beverage Control
(ABC) Alcohol Policing Partnership Program $60,000.00 - CC PD 2188(a) 8/27/2024 6/30/2025 Tetra Mechanical
First Amendment for HVAC Service and
Repair for All City Owned Buildings
(Extending term)
$24,900.00 - Admin PW
2084(b) 8/30/2024 6/30/2025 Major Metropolitan Security Second Amendment fo Security Alarm Services at all Building (Extending Term) $8,164.00 - Admin PW 2102(b) 10/10/2024 6/30/2025 Duke's Root Control Inc.
Second Amendment for Sewer root
foaming of connections between City
sewer mains and easements
$17,566.82 - Admin PW
June 16, 2025 Special & Regular Mtg Page 101 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2315 10/29/2024 6/30/2025 Dickerson McCulloch &
Associates, LLC Investigative Services $20,000.00 - Admin PER 2125(a) 11/25/2024 6/30/2025 Brite Star/XMASPROS
First Amendment for Installation of holiday
decorations on Maclay Street (Extending
term)
$13,440.00 - Admin PW Extending
Term
1903(b) 1/9/2025 6/30/2025 Omnigo Software Information
Technologies, LLC
Second Amendment for Hosted services
of CAD, RMS, Mobile and Auto-tagging $28,034.06 NA Admin PD Extending
Term &
Increasing
Comp
2337 1/21/2025 6/30/2025 HR Dynamics & Performance
Management, Inc.
San Fernando Leadership Academy
Organization Development and Facilitation $20,450.00 - Admin FIN RFQ 2340 1/31/2025 6/30/2025 Erendira Mora Zamora Musical Band for the Las Palmas Senior Citizens Club $3,600.00 - Admin RCS
2344 10/1/2024 6/30/2025 Johnny Allen Tennis Academy Tennis Classes $3,500.00 NA Admin RCS NA 2345 2/27/2025 6/30/2025 Carlos A. Gutierrez Musical Band for the Las Palmas Senior Citizens Club $3,000.00 - Admin RCS
2354 4/23/2025 6/30/2025 A&M Catering On-site Catering for Las Palmas Senior Club $24,800.00 one year Admin RCS
LP Senior
Club approved
services
2289(a) 4/28/2025 6/30/2025 Onyx Paving Company, Inc.
First Amendment for Fog Seal Coating of
City Parking Lots, Job No. 7627 (City Lots
3, 5, 6N, 7, 8, 9, 10, City Hall Parking Lot
& Police Parking Lot
$552,560.00 - Admin PW Extending term
11/19/2024: NTP on January 20, 2024,
completion w/in 45 working days
3/10/2025: Per Manuel F. Revised NTP
pushes contract time to May 2025.
2352 4/17/2025 7/4/2025 Sky Elements Drone Show Independence Day Festival Drone Show $60,000.00 NA CC RCS RFQ 2271(a) 2/26/2025 7/31/2025 Gladwell Governmental Services Inc
First Amendment for Records Retention
Schedule Update $9,250.00 - Admin CLK Increasing compensation 2284(a) 4/28/2025 7/31/2025 Carrier Corporation
First Amendment to HVAC Upgrades and
Roof Replacement at Las Palmas Park
(Sourcewell Contract No. 070121-CAR)
$385,225.00 - Admin PW Extending term
NTP on 1/3/2025, complete w/in 60 working
days
June 16, 2025 Special & Regular Mtg Page 102 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2091 8/1/2022 8/1/2025 Tom Brohard and Associates Traffic Engineering Services $295/hr (2) one-year extensions CC PW
2094 8/1/2022 8/1/2025 Paramount Management Group ATM Site Service at City Hall - 1-yr auto renew
Admin PW
2192 8/15/2022 8/15/2025 LA County Regional Park and
Open Space District (RPOSD)
Grant Agreement for Pioneer Park
Playground Renovation Project 2023 $180,001.00 - CC RCS 2229 10/1/2023 8/31/2025 State of California Natural
Resources Agency
Grant Agreement for the Urban Greening
Grant Program for the Carlisle Green Alley
Project between Pico St. and O'Melveny
Ave.
$3,482,535.00 Yes Admin ADM
2287 9/1/2024 9/1/2025 Habitat for Humanity of Greater
Los Angeles (Habitat LA) Administer a Home Rehabilitation Program $50,000 per yr (2) one-yr extensions CC CD 2348 3/25/2025 9/25/2025 Kelly Associates Management
Group City Council Team Building Services
$6,500, plus add'l
services approved
by City
- Admin CMO
2308 10/21/2024 9/29/2025 Hope the Mission dba Hope of
the Valley Rescue Mission Mental Health Clinician Services $512,165.00 NA CC PD 2291 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS)
Selective Traffic Enforcement Program
(STEP) $74,000.00 - CC PD Grant
2292 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS)
Traffic Records Improvement Project
(TRIP) (TR25042) $44,400.00 - CC PD
2321 11/18/2024 9/30/2025 California Arts Council Standard Agreement for Master Mariachi Apprentice Program (MMAP) $16,203.00 - CC RCS Not Applicable Replace signature following CAC signing 2209 10/4/2023 10/4/2025 Symbium Master Licensing Agreement for automatic solar processing $0.00
Auto
Renewal
annually
Admin CD
Approved by Director, routed to Clerk to index
2302 10/9/2024 10/9/2025 I Ramirez Corp On-Call Street and Sidewalk Repair Services for Water Division
$4,800 no more
than $24,999/yr
(2) 1-yr
extensions Admin PW
2300 10/21/2024 10/21/2025 Home Again LA Provide Comprehensive Homesless Services $157,200.00 - CC CD
2307 10/21/2024 10/21/2025 Fernandeño Tataviam Band of
Mission Indians
Access and Use of Cindy Montañez
Natural Park $0.00 1-yr per CC
Review CC RCS
2298 9/25/2024 10/25/2025 J&B Landscaping FY 2024-2025 Neighborhood Clean-Up! Program $25,000.00 (2) one-yr extensions Admin CD
2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD
June 16, 2025 Special & Regular Mtg Page 103 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2205(a) 12/4/2024 12/5/2025
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
First Amendment to MOU to Provide Free
Services to entrepreneur and Small
Business Owner in the City (Extension of
term)
$0.00 Extend (1)
one yr terms Admin ADM Not Applicable
2046(a) 1/23/2025 12/6/2025 GMU Pavement Engineering
Services
First Amendment to Pavement Design
Services $450,000.00 (1) one yr
extensions CC PW Extending term
2044(b) 2/20/2025 12/6/2025 CWE Secoend Amendment to Water and Wastewater Engineering Services $1,000,000.00 (1) one yr extensions Admin PW Extending Term 2107(a) 10/12/2023 12/31/2025 RJM Design Group
First Amendment for Design of Las
Palmas Park Revitalization Project
(Extending Term)
$490,121.00 - Admin RCS
2147(c) 12/30/2024 12/31/2025 Dudek Third Amendment for Downtown Master Plan $297,675.00 Yes Admin ADM Extending Term
2328 1/1/2025 12/31/2025 The Language Pros Language Services $25,000 annually (4) 1-yr extensions CC CLK RFP
2133 2/6/2023 -
San Fernando Community
Hospital dba San Fernando
Community Health Center
(SFCHC)
Letter Agreement to Consent to
Alterations of property located at 732 Mott
St. for the installation and operation of
Solar Energy Generation
- - CC ADM
Added to Contract Folder No. 1898
2133(a) 2/6/2023 -
Tenant: San Fernando
Community Hospital dba San
Fernando Community Health
Center (SFCHC)
Provider: Collective Energy
Development, LLC
Disclaimer Agreement agreeing System
(Solar Energy Generation) and all
components are the personal property of
Provider
$10.00 - CC ADM
Added to Contract Folder No. 1898
2143 3/22/2023 - Rina Cano, Owner
Repealed & replaced with Contract No.
2159
Settlement Agreement and General
Release - Rina Cano, 1425 Griffith St. -
Sewer Lateral
- - Admin PW
MANDATORY 50 YR RETENTION (YEAR
2073)
2159 5/22/2023 - Rina Cano, Owner
Replacement & Substitution of Settlement
Agreement and General Release of
Contract No. 2143 - Rina Cano, 1425
Griffith St. - Sewer Lateral
- - Admin PW
MANDATORY 50 YR RETENTION (YEAR
2073)
2174 6/20/2023 - North Valley Caring Services Transfer Agreement and Waiver and Release - Vehicle Donation - - CC CD
Filed w Contract No. 2148
June 16, 2025 Special & Regular Mtg Page 104 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2200 9/18/2023 - .Gov Domain Registration c/o
Verisign, Inc.
.GOV Domain Name for City of San
Fernando (Mailed letter) - - Admin FIN/IT
2282 8/5/2024 - Kroger OpioIds Implementation
Administrator New National Opioid Settlement $75,000.00 - CC CA 2316 11/18/2024 30 days from
NTP R.C. Becker Inc. Bus Shelter Construction Project, Job No. 7609 $382,541.73 - CC PW Notice Inviting
Bids
2264 7/1/2024 418 days from
NTP Brightly Software Inc.
Citywide Facility Condition Assessment
Consulting Services (Sourcewell Contract
Reference No. 090320-SDI)
$27,222.00 - CC PW
Commence w/in 3 calendar days of NTP, and
completed w/in 418 days from NTP
2350 4/7/2025
5-yr term
Auto-renew
indefinitely
County of Los Angeles -
Department of Public Health
Public Health Services (Contract No. PH005655) $0.00 auto renew indefinitely CC CMO NA
4/23/2025: Replace signature page when LA
County signs
2225 2/20/2024
Commence
w/in 10
calendar days
of NTP, work
shall be
completed by
45 working
days
Zetroc Electric, LLC
New Generator Installation at Las Palmas
Park and Recreation Park (Sourcewell
Number 092222-GNR)
$121,475.00 - CC PW
Commence w/in 10 calendar days of NTP,
work shall be completed by 45 working days
2252 6/4/2024 Final Approval
by City
Ojos Locos Sports Cantina
(Applicant) and Impact Sciences
Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 104 S. Maclay Ave
(Project #SPR2024-007)
$0.00 - Admin CD
2254 6/12/2024 Final Approval
by City
Aszkenazy Development Inc.
(Applicant) and Kimley-Horn and
Associates, Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 208 Jessie Street $0.00 - Admin CD
2273 7/19/2024 Final Approval
by City
Midland Contractors Inc
(Applicant) and Chambers Group
Inc (Consultant)
Agreement for the Preparation of
Environmental Review Documents Project
Location: 833 N. Brand Blvd; Project #
SPR2024-001
$0.00 - Admin CD
2296 9/18/2024 Final Approval
by City
Karnail Chand & Saroj B Trs
(Applicant) and Chambers Group
Inc. (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 228 Jessie St.
APN: 2519-020-011 (Project #SPR2023-
053)
$0.00 - Admin CD
June 16, 2025 Special & Regular Mtg Page 105 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2313 11/18/2024 Final Approval
by City
Midland Contractors Inc
(Applicant) and Chambers Group
Inc (Consultant)
Preparation of Environmental Review
Documents (CEQA) at 319 N. Hagar
Street, APN: 2520-022-011
$0.00 - Admin CD Not Applicable
2327 11/22/2024 Final Approval
by City
San Fernando Recovery
(Applicant) and Chambers Group
Inc (Consultant)
Agreement for the Preparation of
Environmental Review Documents
(CEQA) Project Location: 732-762
Griswold
$0.00 - Admin CD Not Applicable
2351 4/8/2025 Final Approval
by City
CFA Corp (Applicant) and KimleyHorn (ConsultantPreparation of Environmental Review Documents at 603 San Fernando Road $0.00 - Admin CD NA
2001 10/18/2021 indefinite
California Community Economic
Development Association
(CCEDA)
Implement local micro and small business
grant program, and technical assistance to
support the City's economic development
$25,000.00 RCS
LOCATE ELECTRONIC COPY
2151 5/1/2023 indefinite Shuster Advisory Group, LLC Consultant Services for OPEB Trust $24,000/FY - CC FIN 2034 12/25/2008 Month to Month
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Los Angeles County Metropolitan
Transportation Authority Metro Pass Seller
Agreement - Sell Metro Paper Passes
Admin ADM
2182 7/20/2023 N/A
Sandra Finch, an individual,
(“Claimant”) for and on behalf of
herself and the Calderon/Shaug
Families
Release Liability Agreement regarding:
Grace Shaug Calderon is the original
owner/lender of various personal items
that were loaned for an indefinite period of
time to the Lopez Adobe Historical Site
and Preservation Commission (the
“Historical Commission”) for display at the
Lopez Adobe site.
$0.00 N/A
Admin/
Parks
Wellness
Commission
RCS
2364 6/2/2025 N/A Kim Rodgers Westhoff and
Jerome Palmer Whitaker
Artifact Donation for Display at Lopez
Adobe $0.00 - CC RCS NA
June 16, 2025 Special & Regular Mtg Page 106 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2353 4/18/2025 NA
Pacific Premier Trust Custodian
FBO Barbara J. Wise, IRA (“IRA
Lienholder”), Barbara J. Wise,
Trustee of the Barbara J. Wise
Trust dated April 07, 2016 (“Trust
Lienholder”), and Equity Trust
Company Custodian FBO
Barbara J. Wise, IRA (“Equity
Trust Lienholder”) (collectively
“Lienholders”)
Subordination Agreement Re: property
1019 N. Maclay Avenue Assessor’s Parcel
Number 2516-024-016 - nuisance
abatement and receivership action - City v.
Monica Hernandez, et al., case number
25CHCV00819
NA NA Admin CD NA NA
1991 8/2/2021 Project
Completion
Los Angeles County Flood
Control District
San Fernando Regional Park Infiltration
Project (Grant) $1,029,764.00 - CC PW
2098 8/10/2022 Project
Completion
Department of Transportation
(Caltrans)
Program Supplement No. F014 to
Administering Agency-State Agreement for
Federal-Aid Project no. 07-5202F15
(Project No. ATPL-5202(020) - Pacoima
Wash Access Road from Fourth St to
Eighth St
$2,486,000.00 - Admin PW
Replace signature page when Caltrans signs
2199 9/22/2023 Project
Completion
State of California Department of
Transportation
Funds Transfer Agreement - Budget Act of
2022 (the Act) from the State General
Fund to Caltrans, to be allocated to San
Fernando for the Pacoima Wash
Pedestrian Bridge
$7,500,000.00 CC ADM
2218 12/5/2023 Project
Completion
Climate Resolve, FernandeñoTataviam Band of Mission
Indians, and Pacoima Beautiful
Partnership Agreement for the Partnership
Structure for the SF Climate Action
Resilience Plan Project
- Admin ADM/C
D
2177 7/17/2023
Through
expediture of
Grant Funds
Northeast Valley Health
Corporation
State of California Department Health
Care Services Appropriation $5,000,000.00 - CC ADM
2177(a) 8/3/2023
Through
expediture of
Grant Funds
Northeast Valley Health
Corporation
Addendum to MOU regarding State of
California Department Health Care
Services Appropriation
$5,000,000.00 - CC ADM
2317 11/18/2024
Through
expediture of
Grant Funds
Los Angeles County Flood
Control District (LACFCD)
MOU for Well 3 Nitrate Removal
Treatment System Grant Funds $750,000.00 - CC PW Grant
2356 4/29/2025 Through
Reimbursement Pasadena Police Department
Memorandum of Agreement Pertaining to
Assistance under the Law Enforcement
mutual aid plan for reimbursement through
CalOES
NA - Admin PD NA
2212(b) 3/5/2025 Until Project
Completion 4Leaf, Inc. Second Amendment Development of
Standard Operating Procedures (SOPS) $17,160.00 - Admin CD Increasing compensation
June 16, 2025 Special & Regular Mtg Page 107 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2314 8/22/2013 Until
Terminated Federico Ramirez Employment Agreement for Community Development Director Salary - ADM
Executed administratively, adding Contract
Number
2128 8/18/2016 Until
Terminated
Urban Futures, Inc. Analystics &
Compliance Solutions
On-Going Continuing Disclosure Services
for annual reporting $950.00 - FIN Director FIN
Originally approved by Finance Director,
Sandra R. forwarded to Clerk's Office for filing
1984 5/3/2021 Until
Terminated 1100 Truman Street, LLC
One-Way Access Agreement for Access
to City Parking Lot (Drive Aisle to connect
APNs 2521-034-007 & 2521-034-009 to
City Lot No. 5)
- - CC PW
1698(a1) 1/1/2023 Until
Terminated
Olivarez Madruga Law
Organization, LLP (OMLO)
Second Amendment for attorney services
(Compensation)
Partners/Associate
($216) &
Parelegals ($103)
- Admin ADM
Nick signed hardcopy & Julie emailed to
OMLO
2149 5/1/2023 Until
Terminated
Shuster Advisory Group, LLC
and ALTA Trust Company
Adoption Agreement for the Multiple
Employer OPEB/Pension 115 Trust &
Trust Administrative Services Agreement
to Provide Post-Employment Health and
Welfare Benefits (OPEB)
$5,000/plan max - CC FIN
1698(b) 11/28/2023 Until
Terminated
Olivarez Madruga Law
Organization, LLP (OMLO)
Second Amendment for City Attorney
Services (Amended Schedule of Rate &
Charges)
Per Rate Schedule - CC ADM
2234 3/20/2024 Until
Terminated
The Los Angeles Homeless
Services Authority (LAHSA)
Greater Los Angeles Homeless
Management Information System (LA
HMIS) Continuums of Care (CoC)
$0.00 - Admin CD
2269 7/15/2024 Until
Terminated County of Los Angeles
MOU & Funding Agreement to Participate
in Taskforce for Regional Autotheft
Prevention (TRAP)
- - CC PD
2270 7/19/2024 Until
Terminated US Bank
Establish P-Card Program (NASPO Value
Point State of California Participating
Addendum 7-20-99-42 Local Agency
Subsidary Agmt)
$0.00 - Admin FIN
1906(b) 9/16/2024 Until
Terminated Nick Kimball, City Manager Second Amendment to EmploymentAgreement - City Manager $251,767.00 - CC ATTY 2335 1/6/2025 Until
Terminated
Los Angeles County Regional
Park and Open Space District
(RPOSD)
Grant Agreement for Measure A Annual
Allocation - CC RCS Grant
June 16, 2025 Special & Regular Mtg Page 108 of 416
ADM_City Council Enhancement Project and Priority Updates (6-16-2025) ATT C As of 01/23/2024 2303 2/26/2021
Upon
Completion of
Project
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Letter of Agreement for Federal Projects
Programmed Through the LACMTA Call
for Projects (San Fernando Pacoima
Wash Bike Path ID# F1505,
LOA.P00F1505)
$1,513,000.00 - Admin PW
Filed as Administrative Contract, Added a
Contract Number and moved to correct folder
June 16, 2025 Special & Regular Mtg Page 109 of 416
June 16, 2025 Special & Regular Mtg
ATTACHMENT "D"
Home Again LA (San Fernando Impact / Stats) Apr. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource BC Waiver ID Waiver CBEST EDD Utility Asst HALA ProgramLAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF PreventionSF Prevention AmountOutcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 RG 4 03/19/2025 04/14/2025 1 $5,850.00 Remained in Housing 2 EO 1 04/03/2025 ongoing 5 3 ID 2 04/07/2025 ongoing 1 1
4 CJ 1 04/07/2025 ongoing 10
5 MR 3 04/08/2025 04/08/2025 1
6 FL 1 04/09/2025 ongoing 2
7 BV 1 04/09/2025 04/28/2025 1 6
8 CJ 1 04/10/2025 04/10/2025 1 4
9 EO 1 04/14/2025 04/14/2025 1
10 KA 1 04/14/2025 04/14/2025 1
11 S 1 04/14/2025 04/14/2025 1
12 TC 1 04/14/2025 04/14/2025 1
13 JM 3 04/14/2025 04/14/2025 1
14 AS 1 04/15/2025 04/16/2025 1
15 HK 2 04/16/2025 04/16/2025 1 Referred to LAFH
16 NT 1 04/16/2025 04/16/2025 1
17 KH 1 04/16/2025 04/16/2025 2
18 MC 3 04/18/2025 ongoing 1 1
Scheduled to move in 05/01-05/02
19 MD 6 04/21/2025 ongoing 1 1
Still looking for housing 20 EH 1 04/22/2025 04/22/2025 1 1 1 21 DG 1 04/28/2025 04/28/2025 1
37 0 0 1 0 6 0 2 29 0 1 1 0 0 4 0 $0.00 0 $0.00 $0.00 $0.00 $5,850.00 3 0 1 0 2 0 June 16, 2025 Special & Regular Mtg Page 111 of 416
NVCS By-Name List
April 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CD 901 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 6 2 AB 840 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 1 3 SM 1033 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 5 4 AV 1023 Pico St. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 5 EO 117 N Macneil St. Client Declined Shelter Not Submitted Declined Unhoused in SF 7 6 GL 505 S Huntington St. Working with DMH 4/1/25 Waiting Unhoused in SF 1 7 AD 1041 Truman St. Client Declined Shelter Not Submitted Declined Passing by SF 0 8 DWH 101 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 9 JP 412 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 3 10 FZ 1035 Maclay Ave Arleta Homes 12/10/24 12/13/24 Housed 0 11 CJ 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 44 12 RG 1522 San Fernando Rd. Waiting 04/01/25 Waiting Waiting 13 13 JD 120 S Brand Client Declined Shelter Not Submited Declined Unhoused in SF 0 14 ER Brand and Truman Client Declined Shelter Not Submited Declined Unhoused in SF 2 15 JV 117 N Macneil St. Community Bridge 4/3/25 4/3/25 Housed 4 16 VR 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 17 EH 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 18 IM 1126 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 19 EQ 1125 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 8 20 RH 1705 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 8 21 RH 1701 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 22 JT 220 N Maclay Client Declined Shelter Not Submitted Declined Unhoused in SF 10 23 KLK 2040 Glenoaks Blvd (F) Client Declined Shelter Not Submitted Declined Unhoused in SF 5 24 BC 2040 Glenoaks Blvd Client Declined Shelter Not Submitted Declined Unhoused in SF 13 25 CP 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 3 26 GT 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 13 27 GZ 2030 Glenoaks Blvd Waiting 04/04/25 Waiting Waiting 7 28 CS 844 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 29 FD 819 Eighth St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 30 ID 117 N Macneil St. Client Declined Shelter Not Submitted Declined Passing by SF 2 31 JD 211 S Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 32 SC 801 Truman ST Client Declined Shelter Not Submitted Declined Unhoused in SF 0 33 WD 1707 Truman St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 34 EE 1707 Truman St Waiting 04/11/25 Waiting Waiting 4 35 ED 2040 Glenoaks (Loading Dock) Client Declined Shelter Not Submitted Declined Unhoused in SF 2 36 CR 828 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 37 EA 1123 Knox St Client Declined Shelter Not Submitted Declined Unhoused in SF 3 38 JD 806 San Fernando Rd Client Declined Shelter Not Submitted Declined Unhoused in SF 0 39 DA 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 4 40 NB 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 3 41 AD 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 1 42 JD 911 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 43 LC 1225 Truman st Client Declined Shelter Not Submitted Declined Unhoused in SF 5 44 GR 300 Park ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 45 AS 1041 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 46 JT 117 N Macneil Waiting 04/22/25 Waiting Waiting 2
47 VS 117 N Macneil Arroyo Shelter 4/29/25 4/29/25 Housed 11 48 RD 208 Park Av Client Declined Shelter Not Submitted Declined Unhoused in SF 2 49 MD 1165 N MacNeil St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 50 ME 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 2 51 AG 900 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 52 53
54 55
TOTALS 3 27 3 1 7 3 3 1 3
June 16, 2025 Special & Regular Mtg Page 112 of 416
June 16, 2025 Special & Regular Mtg Page 113 of 416
Home Again LA (San Fernando Impact / Stats) Mar. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations Vision Care DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource ID Waiver CBEST EDD Utility Asst HALA Program LAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF Prevention SF Prevention Amount Outcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 MV 4 01/27/2025 03/01/2025 1 1 $1,500.00
Family secured housing and enrolled in RRH. 2 AC 4 03/03/2025 03/03/2025 1 3 GE 6 03/03/2025 03/03/2025 1 1 1
Exited motel, ongoing case management and housing navigation. Referred to SFVRM for shelter consideration. 4 DA 4 02/03/2025 03/04/2025 1 1 1
Exited motel, refused shelter, found other housing. 5 EO 1 03/04/2025 ongoing 5 6 CJ 1 03/04/2025 ongoing 4
7 MR 5 03/05/2025 03/24/2025 1 1
8 FN 1 03/05/2025 03/05/2025 1
9 HPA 1 03/11/2025 03/11/2025 2
10 FL 2 03/11/2025 03/11/2025 1
11 JMP 1 03/12/2025 03/12/2025 1 1
12 FM 2 03/12/2025 03/12/2025 1
13 RG 4 03/12/2025 ongoing 1
14 MT 5 03/17/2025 03/17/2025 1
15 ER 1 03/18/2025 03/18/2025 1
16 DJ 2 03/24/2025 03/24/2025 1 pending call back for shelter interview 17 JB 1 03/26/2025 03/26/2025 2
18 MR 3 03/20/2025 03/20/2025 1
19 GE 7 03/20/2025 03/20/2025 1
20 GT 1 03/26/2025 03/26/2025 1
2 0 0 1 5 1 0 10 1 0 0 0 1 0 $0.00 0 $0.00 $1,500.00 $0.00 0 0 0 0 June 16, 2025 Special & Regular Mtg Page 114 of 416
NVCS By-Name List
March 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CF 314 San Fernando Mission Blvd Arroyo Shelter 1/31/25 03/04/25 Housed 5 2 JP 1161 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 12 3 PEG 1200 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 10 4 AG 1501 Woodworth St. Client Declined Shelter Declined Declined Reunited with family 6 5 AB 1031 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 6 RG 1600 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 10 7 CJ 117 N Macneil St. Client Declined Shelter Declined Declined Unhoused in SF 15 8 GT 2040 Glenoaks Working with other agency Pending Pending Unhoused in SF 5 9 BC 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 10 KLK 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 11 JD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 12 SM 1041 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 2 13 AV 111 Maclay Client Declined Shelter Declined Declined Unhoused in SF 0 14 VR 1212 Pico St. Working with other agency Pending Pending Sleeping in car 4 15 EH 1212 Pico St. Working with other agency Pending Pending Sleeping in car 5 16 JD 1118 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 0 17 JT 220 N Maclay Client Declined Shelter Declined Declined Unhoused in SF 10 18 JD 1707 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 3 19 GD 208 Park Ave Client Declined Shelter Declined Declined Sleeping in car 0 20 AHD 208 Park Ave Referral Submitted 03/11/25 Pending Pending 4 21 JD 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 0 22 CS 886 Harding Ave Client Declined Shelter Declined Declined Unhoused in SF 0 23 MR 1041 Truman St. Working with other agency Pending Pending Pending 0 24 EDJRS 1041 Truman St. Working with other agency Pending Pending Pending 0 25 JDP 901 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 0 26 CD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 27 JD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 28 KD 1228 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 2 29 BD 900 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 0 30 DW 911 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 2 31 JD 911 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 32 JD 1041 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 33 KJ 1701 Truman St Referral Submitted 03/14/25 Pending Pending 5 34 CPG 12980 foothill Bl Referral Submitted 03/27/25 Pending Pending 5 35 GL 505 S Huntington St CLient Declined Shelter Declined Declined Unhoused in SF 2 36 SA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 37 AA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 5 38 OA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 4 39 IA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 40 ER 1040 San Fernando Rd Placed in Independent Living 01/18/24 01/18/25 Housed 2 41 JD Cesar Chavez memorial CLient Declined Shelter Declined Declined Unhoused in SF 0 42 CECN 117 N Macneil St. CLient Declined Shelter Declined Declined Unhoused in SF 2 43 EO 900 San Fernando rd CLient Declined Shelter Declined Declined Unhoused in SF 2 44 IM 1101 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 0 45 RH 1707 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 2 46 JD 54 N Hubbard ave CLient Declined Shelter Declined Declined Unhoused in SF 2 47 JCI 928 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 3 48 CM 2025 Fourth St Referral Submitted 03/26/25 Pending Pending 5 49 RE 1501 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 50 VMM 1041 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 51 AB 1701 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 2 52 RD 1753 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 53 JD 2025 Fourth St CLient Declined Shelter Declined Declined Unhoused in SF 2 TOTALS 3 37 7 3 7 1 2 0 0
June 16, 2025 Special & Regular Mtg Page 115 of 416
June 16, 2025 Special & Regular Mtg Page 116 of 416
NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 EO 901 San Fernando Rd. Referral not Submitted Not Submitted Waiting Waiting 10 3 JP 968 Maclay Client Declined Shelter Declined Declined Declined 6 4 PEL 1011 Seventh St. Client Declined Shelter Declined Declined Declined 16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 VGV 1100 Pico St. Client Declined Shelter Declined Declined Declined 4 15 SM 1033 Truman St. Community Bridge 2/10/25 2/10/25 Housed 11 16 CJ 910 First St. Client Declined Shelter Declined Declinde Declined 26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 JDBS 1014 San Fernando Mission Client Declined Shelter Declined Declined Declined 0 24 ER 121 S Brand Bl. DMH Referral DMH Referral Waiting Waiting 6 25 MP 1011 Seventh St. Client Declined Shelter Declined Declined Declined 0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 GR 1015 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 28 JM 111 N Macneil St. Community Bridge 2/5/25 2/5/25 Housed 3 29 JD 2040 Glenoaks Client Declined Shelter Declined Declined Declined 0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
June 16, 2025 Special & Regular Mtg Page 117 of 416
Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 June 16, 2025 Special & Regular Mtg Page 118 of 416
ATTACHMENT “E”
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Will Pettener, Assistant to the City Manager
Date: June 16, 2025
Subject: Summary of 2025 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2025 – Present):
1. Oppose SB 79 (Weiner) re: Transit-Oriented Development (4/2)
2. Oppose 306 (Schultz) re: Freeze on State Code Updates for Residential Units (4/2)
3. Oppose SB 634 (Pérez) re: Homelessness – Civil and Criminal Penalties (4/9)
4. Removal of Opposition SB 634 (Pérez) re: Homelessness - Civil and Criminal Penalties (5/12)
5. Support AB 468 (Gabriel) re: Crimes - Looting (5/19)
6. Oppose AB 1022 (Kalra) re: Vehicles - Abandonment Removal (5/19)
7. Oppose SB 16 (Blakespear) re: Homeless Housing, Assistance, and Prevention Program (5/19)
8. Support AB 650 (Papan) re: Planning and Zoning - Housing Element (5/19)
9. Support re: Federal Housing Program Funding Sign On Letter through NLC (5/21) Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2025 – Present):
1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/5)
2. Assemblymember Celeste Rodriguez – 2025 Appropriation Requests (3/17)
3. Climate Smart Communities Initiative (CSCI) – Support of Joint Grant Application with Climate Resolve (3/17)
4. Senator Caroline Menjivar – 2025 Appropriation Requests (3/28)
5. Congresswoman Rivas – Kidneys Quest Foundation Appropriation Request (4/25)
6. LAUSD Superintendent Carvalho - Support for Police Presence and Partnerships on School Campuses (5/6)
7. Congresswoman Rivas – 2025 Appropriation Requests (5/27) June 16, 2025 Special & Regular Mtg Page 119 of 416
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Intentionally
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June 16, 2025 Special & Regular Mtg Page 120 of 416
June 16, 2025 Special & Regular Mtg Page 121 of 416
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June 16, 2025 Special & Regular Mtg Page 122 of 416
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager
AGENDA REPORT
FINANCE DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Administrative Services Date: June 16, 2025
Subject: Consideration to Adopt a Resolution Setting the Fiscal Year 2025-2026 Article XIIIB Appropriations (Gann) Limit
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 8387 (Attachment “A”) setting the Fiscal Year (FY) 2025-2026 Article XIIIB Appropriation Limit at $80,031,482.
BACKGROUND:
1. In November 1979, the voters of the State of California approved Proposition 4, commonly known as the (Paul) Gann Initiative. Proposition 4 created Article XIIIB of the State Constitution and placed an annual limit on the amount of revenue that can be spent by all entities of government using each entity’s 1978-1979 revenues as the base year.
2. The Appropriation Limit of Proposition 4 had little impact in its early years, but in 1987 the State of California refunded $1.1 billion to taxpayers as a result of unexpectedly reaching their limit. The Proposition was also a major barrier to increasing gas taxes in the late 1980s.
3. In June 1990, to increase accountability of local governments in adopting their limits, the State voters approved Proposition 111, which amended Article XIIIB (Proposition 4) by requiring local jurisdictions to establish an annual review of the Appropriation Limit calculation.
ANALYSIS:
Appropriation Limits control the amount of revenue that can be appropriated in any fiscal year to the “Proceeds of Taxes.” Proceeds of Taxes include: all taxes levied by or for an agency, any revenues from license fees, general use charges and user fees to the extent that the proceeds exceed the cost of providing the service covered by the fee, and discretionary State subventions.
June 16, 2025 Special & Regular Mtg Page 123 of 416
Consideration to Adopt a Resolution Setting the Fiscal Year 2025-2026 Article XIIIB Appropriations (Gann) Limit
An increase over the prior year’s limitation is allowed in three (3) instances:
1. Percentage change in California fourth quarter personal income or the increase in the non-residential assessed valuation due to new construction, whichever is greater;
2. Percentage change in the population of the jurisdiction or the county in which the jurisdiction is located, whichever is greater; and
3. Corrections for previous computation errors.
Cities use the following adjustment factors to calculate the Gann Limit:
A. Inflation Adjustment Factor: Either the “Per Capita Personal Income Change” or the “Non-Residential Assessed Value Change.”
B. Population Adjustment Factor: Either the “City Population Change” or the “Los Angeles County Population Change.”
The components used for the FY 2025-2026 Gann Limit calculation, as noted in Exhibit “1” of Attachment “A”, are the increase in the Per Capita Personal Income Change of +6.44% and the City Population Change of +0.62%. The use of the two (2) above-mentioned adjustment factors results in an increase in the Appropriation Limit of 7.10% from the prior year Appropriation Limit of $74,725,940 to $80,031,482 for FY 2025-2026.
A full analysis of appropriations subject to the Appropriations Limit is not required since the total General Fund budget, including Special Revenue Funds, is less than the Appropriation Limit.
BUDGET IMPACT:
The total FY 2025-2026 revenues subject to the Appropriation Limit are well below the Appropriation Limit of $80,031,482. Therefore, there is no impact to the FY 2025-2026 Budget.
CONCLUSION:
Approving the Resolution will set the FY 2025-2026 Article XIIIB Appropriation Limit at $80,031,482.
ATTACHMENT:
A. Resolution No. 8387, including:
Exhibit “1”: FY 2025-2026 Gann Limit calculation
June 16, 2025 Special & Regular Mtg Page 124 of 416
ATTACHMENT “A”
RESOLUTION NO. 8387
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, FIXING THE APPROPRIATION (GANN) LIMITATION IN THE CITY OF SAN FERNANDO FOR THE FISCAL YEAR 2025-2026
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. In accordance with Article XIIIB of the California Constitution as amended by Proposition 111 and the Gann Implementation Bill 1352, the Appropriation Limit (Exhibit “1”) in the City of San Fernando for Fiscal Year 2025-2026 is hereby fixed at eighty million, thirty-one thousand, and four hundred eighty-two dollars ($80,031,482).
SECTION 2. This Resolution shall take effect immediately upon its adoption.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 16th day of June 2025.
Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:
Julia Fritz, City Clerk
June 16, 2025 Special & Regular Mtg Page 125 of 416
RES. NO. 8387
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8387 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 16th day of June 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of June 2025.
Julia Fritz, City Clerk
June 16, 2025 Special & Regular Mtg Page 126 of 416
RESO. NO. 8387
EXHIBIT "1"
FY 2025‐2026 Adjusted Appropriation Limit $ 74,725,940 A. Inflation Adjustment Factor*
Per Capita Personal Income Change** 6.44 Ratio 1.0644
Non‐Residential Assessed Value Change*** 1.70 Ratio 1.0170
B. Population Adjustment Factor*
City Population Change** 0.62
Ratio 1.0062
Los Angeles County Population Change** 0.30
Ratio 1.0030
C. Calculation of Appropriations Limit:
Step 1:
Per Capita Personal Income Change 1.0644
City Population Change Ratio X 1.0062
Appropriations Limit Factor 1.071
Step 2:
FY 2024‐2025 Appropriations Limit $ 74,725,940 Appropriations Limit Factor X 1.071
FY 2025‐2026 Appropriation Limit $ 80,031,482 NOTES:
* The City may choose to use the higher of the two Inflation Adjustment Factors and the greater of the two Population Adjustment Factors to calculate the Appropriation Limit. **Information provided by the California State Department of Finance ***Information provided by HdL (City Consultant)
Article XIIIB Appropriations (GANN) Limit
Fiscal Year 2025‐2026
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AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Wendell E. Johnson, Director of Public Works
Date: June 16, 2025
Subject: Consideration to Approve the Purchase of Three Police Vehicles and Required Emergency Vehicle Equipment as Authorized in the San Fernando Municipal Code Urgency Purchasing Authority, Adopt a Resolution to Appropriate Funds, and Approve Disposition of Surplus City-Owned Vehicles
RECOMMENDATION:
It is recommended that the City Council:
a. Approve the purchase of two (2) 2025 Ford Police Interceptor Utility (K8A) AWD, Hybrid police vehicles and one (1) 2025 Ford Police Interceptor Utility (K8A) AWD, Gas police vehicle (Attachment “A”) from National Auto Fleet Group and Sourcewell, a cooperative purchasing agreement (Exhibit “A” of Attachment “A”), for the Police Department, executed by the City Manager under the urgent purchasing authority pursuant to Chapter 2, Article VI, Division 6, Section 2-804 of the San Fernando Municipal Code (SFMC) (Attachment “B”); b. Approve the urgency Purchase Order with National Auto Fleet Group in an amount not to exceed $190,000 (Attachment “C”) for the purchase of the three (3) vehicles, as executed by the City Manager under the urgent purchasing authority pursuant to Chapter 2, Article VI, Division 6, Section 2-804 of the San Fernando Municipal Code (SFMC) (Attachment “B”); c. Approve the purchase of the required emergency equipment for outfitting the vehicles in an amount not to exceed $60,000 with a 10% contingency for unforeseen costs associated with equipment installation through an existing agreement with Dana Safety Supply, Inc. (Attachment “D”);
d. Adopt Resolution No. 8392 (Attachment “E”) to appropriate Equipment Maintenance and Replacement Fund balance in the amount of $256,000 for the purchase of Police fleet vehicles and the cost associated with outfitting of the vehicles with emergency police equipment; June 16, 2025 Special & Regular Mtg Page 131 of 416
Consideration to Approve the Purchase of Three (3) Police Vehicles and Required Emergency Vehicle Equipment as Authorized in the San Fernando Municipal Code Urgency Purchasing Authority, Adopt a Resolution to Appropriate Funds, and Approve Disposition of Surplus City-Owned Vehicles
e. Declare vehicles that are to be replaced as surplus and authorize the City Manager, or designee, to dispose of three (3) salvage surplus City owned Police Department vehicles (Attachment “F”) being replaced, in accordance with Chapter 2, Article VI, Division 7, of the SFMC; and
f. Authorize the City Manager, or designee, to make any non-substantive changes and execute all related documents.
BACKGROUND:
1. On or about October 5, 2024, Patrol Unit #25 (fleet vehicle #4996) was involved in a collision which rendered the patrol car inoperable. A claim was filed with the City’s insurance provider to seek compensation from the responsible party.
2. On or about May 1, 2025, Detective Unit (fleet vehicle #2293) was involved in a collision which rendered the patrol car inoperable. A claim was filed with the City’s insurance provider to seek compensation from the responsible party.
3. On or about May 2, 2025, Patrol Unit #24 (fleet vehicle #4287) was involved in a collision which rendered the patrol car inoperable. A claim was filed with the City’s insurance provider to seek compensation from the responsible party.
4. In May 2025, the City received notice from the insurance adjuster that all three (3) vehicles were deemed to be total losses (Attachment “G”).
5. On May 23, 2025, the City Manager approved a purchase order to procure three (3) replacement vehicles under urgent purchasing authority pursuant to Chapter 2, Article VI, Division 6, Section 2-804 of the SFMC to maintain essential public safety services and fleet readiness (Attachment “H”).
ANALYSIS:
An urgency purchasing authority allows the City Manager to swiftly procure goods or services during emergencies, bypassing standard procedures to ensure a timely response. It is essential for protecting public safety, maintaining services, reducing risks, and enabling decisive action without delays from City Council approval, while still ensuring transparency through reporting.
This purchase was viewed as urgent because the vehicles are necessary for patrol and other police work, given the limited size of the police fleet. Urgency is also warranted because of the long lead times necessary to order, build and receive these type of specialty vehicles, the ordering window for an August built day with an October to November delivery date closed on May 23, 2025.
June 16, 2025 Special & Regular Mtg Page 132 of 416
Consideration to Approve the Purchase of Three (3) Police Vehicles and Required Emergency Vehicle Equipment as Authorized in the San Fernando Municipal Code Urgency Purchasing Authority, Adopt a Resolution to Appropriate Funds, and Approve Disposition of Surplus City-Owned Vehicles
The San Fernando Police Department (SFPD) experienced three (3) separate incidents in which patrol and detective vehicles were involved in collisions and subsequently determined to be total losses. These incidents resulted in a significant reduction in the operational capacity of the police fleet, compromising the department’s ability to respond effectively to public safety needs throughout the City.
Given the urgency of maintaining adequate patrol coverage and ensuring the safety and readiness of our officers, a request was made to the City Manager to exercise urgency purchasing authority (Attachment “B”) to expedite the replacement of the totaled units. The City’s purchasing Code allows for urgent purchasing in instances when a sudden or unexpected situation occurs where the service, repair, or replacements are immediately necessary to permit the continued performance of essential operations or services of the city, or result in excessive costs if not immediately remedied, or to avoid the immediate danger to life, public safety, health, or property. On May 23, 2025, the City entered into a purchase agreement to procure replacement vehicles to avoid delays that could have jeopardized law enforcement response times and daily patrol operations (Attachment “A”).
This action was taken in good faith under the urgency provisions outlined in the City's procurement policy. In accordance with municipal procedures, notice of the purchase process and the circumstances of such urgency purchase must be provided to the City Council at the next available meeting.
The proposed replacement vehicles are being purchased by cooperative procurement through competitively bid contract between the National Auto Fleet Group and Sourcewell. Purchasing the vehicles in this manner is in accordance with the City’s Purchasing Ordinance, which authorizes cooperative purchasing. In accordance with the provisions of the Purchasing Ordinance, the vehicles are offered by the vendor at the same terms, conditions and price as described in the contract with Sourcewell (Exhibit “A” of Attachment “A”).
Additional quotes were received on June 6, 2025, from Dana Safety Supply, Inc. for emergency equipment installation across all three) vehicles at $60,000. Vehicles will be outfitted with required emergency equipment through the previously City Council approved Purchase Order with Dana Safety Supply, Inc.
The replacement vehicles authorized for acquisition were ordered to ensure continuity of critical public safety operations. The manufacturer has confirmed that the vehicles are scheduled for production in August, with delivery anticipated between October and November of this year.
Staff will continue to monitor the production timeline and provide updates as necessary to ensure transparency and accountability throughout the procurement process.
June 16, 2025 Special & Regular Mtg Page 133 of 416
Consideration to Approve the Purchase of Three (3) Police Vehicles and Required Emergency Vehicle Equipment as Authorized in the San Fernando Municipal Code Urgency Purchasing Authority, Adopt a Resolution to Appropriate Funds, and Approve Disposition of Surplus City-Owned Vehicles
Exploring Hybrid Vehicles for Operational Efficiency and Readiness.
As part of the City’s commitment to fiscal responsibility and sustainable operations, staff is taking the opportunity presented by the replacement of damaged patrol vehicles to introduce hybrid models into the police fleet. Hybrid patrol vehicles offer notable advantages, including reduced fuel consumption, lower maintenance costs, and extended idling efficiency, which is particularly beneficial for law enforcement operations that require extended engine-on time for emergency lighting, communications, and onboard electronics. By investing in hybrid, the City not only supports long-term operational cost savings, but also enhances fleet readiness and aligns with broader environmental goals. This strategic transition positions the department to operate more efficiently while maintaining the high level of service and responsiveness expected by our community.
Vehicle Surplus.
An inventory of vehicles recommended to be designated as surplus property, along with the condition/reason for disposition, is included as Attachment “F”. In total three (3) vehicles, comprised of two (2) black and white Ford Utility Interceptor (2021 and 2017) and one (1) 2014 Dodge Charger detective sedan, are recommended for surplus for salvage. In accordance with the City’s Municipal Code, the vehicles will be disposed of by public auction to the highest bidder.
Public Works staff will prepare “release of liability” forms, and process all related smog certification, transfer of ownership, and other documentation required to complete each transaction. All vehicles and equipment will be sold or auctioned in “as is” condition and the City shall provide no warranty and assume no liability for the condition or use of items sold or auctioned.
BUDGET IMPACT:
The replacement of the three (3) totaled police vehicles will initially be funded through the City’s Equipment Replacement Fund at total not-to-exceed amount of $256,000 (Account # 041-224-0000-4500), allowing for immediate procurement to maintain public safety operations without delay. Once the City’s Self-Insurance Fund processes and distributes the applicable insurance claim payments related to the damaged vehicles, those funds will be reimbursed into the Equipment Replacement Fund to offset the initial expenditure. This approach ensures the continuity of fleet readiness while maintaining fiscal responsibility through proper internal fund reimbursement and asset recovery. Additionally, any salvage value recovered from the totaled vehicles will also be deposited into the Equipment Replacement Fund to further restore the balance.
June 16, 2025 Special & Regular Mtg Page 134 of 416
Consideration to Approve the Purchase of Three (3) Police Vehicles and Required Emergency Vehicle Equipment as Authorized in the San Fernando Municipal Code Urgency Purchasing Authority, Adopt a Resolution to Appropriate Funds, and Approve Disposition of Surplus City-Owned Vehicles
CONCLUSION:
It is recommended that the City Council approve the urgent purchase of three (3) police replacement from National Auto Fleet Group and authorize the City Manager to execute a purchase order in an amount not to exceed $90,000 for the purchase of the vehicles; approve the purchase of required purchase of vehicle emergency equipment from Dana Safety Supply in an amount not to exceed $60,000 with a 10% contingency for unexpected expenses; adopt Resolution No. 8392 for associated budget adjustments; and approve the designation of three (3) vehicles comprised of one 2014 detective vehicle, and two (2021 and 2017) black and white sedans as salvage surplus.
ATTACHMENTS:
A. National Auto Fleet Group Vehicle Quote, including:
Exhibit “A”: Cooperative Purchasing Contract with Sourcewell, #091521-NAF B. SFMC Section 2-804 Urgency Purchasing Authority
C. Urgency Purchase Order for 3 Police Replacement Vehicles D. Dana Safety Supply Quote
E. Resolution No. 8392
F. Surplus Vehicles List
G. Insurance Notification – Total Loss
H. Memo - Request for Emergency Replacement of Police Patrol Vehicles June 16, 2025 Special & Regular Mtg Page 135 of 416
One Unit
(MSRP)
One Unit Total %
Savings
Total Savings
Contract Price $52,180.00 $50,513.34 3.194 % $1,666.66
B&W Paint (Scheme TBD) $1,500.00
Tax (10.5000 %) $5,461.40
Tire fee $8.75
Transportation $220.00
Total $57,703.49
Yesenia Covarrubias
Fleet Department Account Manager
[email protected]
(626) 457-5590
Quote ID: 32087
Order Cut Off Date: TBA
5/21/2025
Commander CJ Chiasson
San Fernando Police Department
910 First St.
San Fernando, CA, 91340
Commander Chiasson,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused 2025 Ford Police Interceptor Utility (K8A) AWD, B&W Paint (Scheme TBD), delivered to your specified location, for:
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
5/21/25, 3:50 PM
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote Hybrid Unmarked (Grey)
June 16, 2025 Special & Regular Mtg
ATTACHMENT "A"
Vehicle Configuration Options
ENGINE
Code Description
99C
Engine: 3.0L V6 EcoBoost, -inc: (148-MPH top speed), Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4- gallon tank, 3.31 Axle Ratio
TRANSMISSION
Code Description
44U Transmission: 10-Speed Automatic (44U)
PRIMARY PAINT
Code Description
M7 Carbonized Grey
SEAT TYPE
Code Description
FW
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Cloth Rear, -inc: driver 6-way power track (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar
AXLE RATIO
Code Description
___ 3.31 Axle Ratio
ADDITIONAL EQUIPMENT
Code Description
153 Front License Plate Bracket
59B Keyed Alike - 1284x
OPTION PACKAGE
Code Description
500A Order Code 500A
5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 137 of 416
2025 Ford Police Interceptor Utility AWD
CODE MSRP
K8A $49,515.00
99C $950.00
44U $0.00
M7 $0.00
FW $70.00
___ INC
153 $0.00
59B $50.00
500A $0.00
$50,585.00
$0.00
$1,595.00
$52,180.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2025 Fleet/Non-Retail Ford Police Interceptor Utility AWD
WINDOW STICKER
MODEL
2025 Ford Police Interceptor Utility AWD
OPTIONS
Engine: 3.0L V6 EcoBoost, -inc: (148-MPH top speed), Deletes regenerative braking and lithiumion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4-gallon tank, 3.31 Axle Ratio
Transmission: 10-Speed Automatic (44U)
Carbonized Grey
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Cloth Rear, -inc: driver 6-way power track (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar
3.31 Axle Ratio
Front License Plate Bracket
Keyed Alike - 1284x
Order Code 500A
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 138 of 416
Standard Equipment
MECHANICAL
Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD) Transmission: 10-Speed Automatic (STD)
3.73 Axle Ratio (STD)
ADDITIONAL EQUIPMENT
50-State Emissions System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine.
Transmission w/Driver Selectable Mode and Oil Cooler
Automatic Full-Time All-Wheel
Engine Oil Cooler
92-Amp/Hr 850CCA Maintenance-Free Battery
Hybrid Electric Motor 220 Amp Alternator
Class III Towing Equipment -inc: Hitch
Trailer Wiring Harness
Police/Fire
1670# Maximum Payload
GVWR: 6,840 lbs (3,103 kgs)
Gas-Pressurized Shock Absorbers
Front And Rear Anti-Roll Bars
Electric Power-Assist Steering
19 Gal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Strut Front Suspension w/Coil Springs
Multi-Link Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
Lithium Ion (li-Ion) Traction Battery 1.5 kWh Capacity
Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps Tires: 255/60R18 AS BSW
Steel Spare Wheel
Full-Size Spare Tire Mounted Inside Under Cargo
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent Body-Colored Bodyside Cladding and Black Wheel Well Trim Black Side Windows Trim and Black Front Windshield Trim 5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 139 of 416
Black Door Handles
Black Power Side Mirrors w/Convex Spotter and Manual Folding Fixed Rear Window w/Yes Wiper, Heated Wiper Park and Defroster Deep Tinted Glass
Speed Sensitive Variable Intermittent Wipers
Galvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Auto On/Off Projector Beam Led Low/High Beam Headlamps
LED Brakelights
Radio w/Seek-Scan and Speed Compensated Volume Control
Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8" color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet telematics modem Allows data to be provided to support Ford Pro telematics and data services via optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts. Device enables optional telematics services through Ford or authorized providers via paid subscription. Subscribe at https://fordpro.com/en-us/telematics/ or call 1- 833-811-FORD (3673).
SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack Integrated Roof Antenna
1 LCD Monitor In The Front
8-Way Driver Seat
Passenger Seat
35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Battery Level, Trip Odometer and Trip Computer
Power Rear Windows and Fixed 3rd Row Windows
Remote Keyless Entry
Remote Releases -Inc: Power Cargo Access
Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
Rear HVAC
HVAC -inc: Underseat Ducts
Locking Glove Box
Driver Foot Rest
5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 140 of 416
Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2- way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal-Look Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front And Rear Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Carpet Floor Trim
Cargo Features -inc: Cargo Tray/Organizer
Cargo Space Lights
Fleet Telematics Modem Tracker System
Dashboard Storage, Driver And Passenger Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
2 12V DC Power Outlets
Air Filtration
Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
BLIS (Blind Spot Information System) Blind Spot
Pre-Collision Assist with Pedestrian Detection
Rear Cross-Traffic Braking
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 141 of 416
Dual Stage Driver And Passenger Front Airbags
Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Passenger Knee Airbag
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Back-Up Camera w/Washer
5/21/25, 3:50 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32087?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 142 of 416
One Unit
(MSRP)
One Unit Total %
Savings
Total Savings
Contract Price $56,060.00 $54,197.82 3.322 % $1,862.18
B&W Paint (Scheme TBD) $1,500.00
Tax (10.5000 %) $5,848.27
Tire fee $8.75
Transportation $220.00
Total $61,774.84
Yesenia Covarrubias
Fleet Account Manager
[email protected]
(626) 457-5590
Quote ID: 32085 R1
Order Cut Off Date: TBA
5/21/2025
5/22/2025 Re-Configured
Commander CJ Chiasson
San Fernando Police Department
910 First St.
San Fernando, CA, 91340
Commander Chiasson,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused 2025 Ford Police Interceptor Utility (K8A) AWD, B&W Paint (Scheme TBD), delivered to your specified location, each for:
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
5/22/25, 12:16 PM
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote
REVISED - GAS B&W
June 16, 2025 Special & Regular Mtg Page 143 of 416
Vehicle Configuration Options
ENGINE
Code Description
99C
Engine: 3.0L V6 EcoBoost, -inc: (148-MPH top speed), Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4- gallon tank, 3.31 Axle Ratio
TRANSMISSION
Code Description
44U Transmission: 10-Speed Automatic (44U)
PRIMARY PAINT
Code Description
UM Agate Black
SEAT TYPE
Code Description
9W
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
AXLE RATIO
Code Description
___ 3.31 Axle Ratio
ADDITIONAL EQUIPMENT
Code Description
76D Underbody Deflector Plate, -inc: Engine and transmission shield 51W Dual Driver & Passenger Spot Lamp Prep Kit, -inc: Does not include spot lamp housing and bulbs
90E
Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g
59B Keyed Alike - 1284x
52P
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches
68G Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door 5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 144 of 416
switches
OPTION PACKAGE
Code Description
500A Order Code 500A
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 145 of 416
2025 Ford Police Interceptor Utility AWD
CODE MSRP
K8A $49,515.00
99C $950.00
44U $0.00
UM $0.00
9W $0.00
___ INC
76D $340.00
51W $280.00
90E $3,170.00
59B $50.00
52P $160.00
68G INC
500A $0.00
$54,465.00
$0.00
$1,595.00
$56,060.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2025 Fleet/Non-Retail Ford Police Interceptor Utility AWD
WINDOW STICKER
MODEL
2025 Ford Police Interceptor Utility AWD
OPTIONS
Engine: 3.0L V6 EcoBoost, -inc: (148-MPH top speed), Deletes regenerative braking and lithiumion battery pack; adds 250-amp alternator and replaces 19-gallon tank w/21.4-gallon tank, 3.31 Axle Ratio
Transmission: 10-Speed Automatic (44U)
Agate Black
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
3.31 Axle Ratio
Underbody Deflector Plate, -inc: Engine and transmission shield Dual Driver & Passenger Spot Lamp Prep Kit, -inc: Does not include spot lamp housing and bulbs Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g Keyed Alike - 1284x
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches
Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches Order Code 500A
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 146 of 416
Standard Equipment
MECHANICAL
Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD) Transmission: 10-Speed Automatic (STD)
3.73 Axle Ratio (STD)
ADDITIONAL EQUIPMENT
50-State Emissions System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine.
Transmission w/Driver Selectable Mode and Oil Cooler
Automatic Full-Time All-Wheel
Engine Oil Cooler
92-Amp/Hr 850CCA Maintenance-Free Battery
Hybrid Electric Motor 220 Amp Alternator
Class III Towing Equipment -inc: Hitch
Trailer Wiring Harness
Police/Fire
1670# Maximum Payload
GVWR: 6,840 lbs (3,103 kgs)
Gas-Pressurized Shock Absorbers
Front And Rear Anti-Roll Bars
Electric Power-Assist Steering
19 Gal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Strut Front Suspension w/Coil Springs
Multi-Link Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps Tires: 255/60R18 AS BSW
Steel Spare Wheel
Full-Size Spare Tire Mounted Inside Under Cargo
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent Body-Colored Bodyside Cladding and Black Wheel Well Trim Black Side Windows Trim and Black Front Windshield Trim Black Door Handles
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 147 of 416
Black Power Side Mirrors w/Convex Spotter and Manual Folding Fixed Rear Window w/Yes Wiper, Heated Wiper Park and Defroster Deep Tinted Glass
Speed Sensitive Variable Intermittent Wipers
Galvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Auto On/Off Projector Beam Led Low/High Beam Headlamps
LED Brakelights
Radio w/Seek-Scan and Speed Compensated Volume Control
Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8" color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet telematics modem Allows data to be provided to support Ford Pro telematics and data services via optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts. Device enables optional telematics services through Ford or authorized providers via paid subscription. Subscribe at https://fordpro.com/en-us/telematics/ or call 1- 833-811-FORD (3673).
SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack Integrated Roof Antenna
1 LCD Monitor In The Front
8-Way Driver Seat
Passenger Seat
35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Battery Level, Trip Odometer and Trip Computer
Power Rear Windows and Fixed 3rd Row Windows
Remote Keyless Entry
Remote Releases -Inc: Power Cargo Access
Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
Rear HVAC
HVAC -inc: Underseat Ducts
Locking Glove Box
Driver Foot Rest
Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2- way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 148 of 416
Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal-Look Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front And Rear Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Carpet Floor Trim
Cargo Features -inc: Cargo Tray/Organizer
Cargo Space Lights
Fleet Telematics Modem Tracker System
Dashboard Storage, Driver And Passenger Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
2 12V DC Power Outlets
Air Filtration
Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
BLIS (Blind Spot Information System) Blind Spot
Pre-Collision Assist with Pedestrian Detection
Rear Cross-Traffic Braking
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Passenger Knee Airbag
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 149 of 416
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Back-Up Camera w/Washer
5/22/25, 12:16 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32085?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 150 of 416
One Unit
(MSRP)
One Unit Total %
Savings
Total
Savings
Contract Price $55,110.00 $53,295.89 3.292 % $1,814.11
B&W Paint (Scheme TBD) $1,500.00
Tax (10.5000 %) $5,753.57
Tire fee $8.75
Transportation $220.00
Total $60,778.21
Yesenia Covarrubias
Fleet Department, Account Manager
[email protected]
(626) 457-5590
Quote ID: 32086 R1
Order Cut Off Date: TBA
5/21/2025
5/22/2025 Re-Configured
Commander CJ Chiasson
San Fernando Police Department
910 First St.
San Fernando, CA 91340
Commander Chiasson,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused 2025 Ford Police Interceptor Utility (K8A) AWD, B&W Paint (Scheme TBD), delivered to your specified location, each for:
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
5/22/25, 12:18 PM
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote
REVISED - HYBRID B&W
June 16, 2025 Special & Regular Mtg Page 151 of 416
Vehicle Configuration Options
ENGINE
Code Description
99W Engine: 3.3L V6 Direct-Injection Hybrid System, (STD)
TRANSMISSION
Code Description
44B Transmission: 10-Speed Automatic, (STD)
PRIMARY PAINT
Code Description
UM Agate Black
SEAT TYPE
Code Description
9W
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
AXLE RATIO
Code Description
___ 3.73 Axle Ratio, (STD)
ADDITIONAL EQUIPMENT
Code Description
76D Underbody Deflector Plate, -inc: Engine and transmission shield 51W Dual Driver & Passenger Spot Lamp Prep Kit, -inc: Does not include spot lamp housing and bulbs
90E
Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g
59B Keyed Alike - 1284x
52P
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches
68G
Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 152 of 416
OPTION PACKAGE
Code Description
500A Order Code 500A
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 153 of 416
2025 Ford Police Interceptor Utility AWD
CODE MSRP
K8A $49,515.00
99W $0.00
44B $0.00
UM $0.00
9W $0.00
___ $0.00
76D $340.00
51W $280.00
90E $3,170.00
59B $50.00
52P $160.00
68G INC
500A $0.00
$53,515.00
$0.00
$1,595.00
$55,110.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2025 Fleet/Non-Retail Ford Police Interceptor Utility AWD
WINDOW STICKER
MODEL
2025 Ford Police Interceptor Utility AWD
OPTIONS
Engine: 3.3L V6 Direct-Injection Hybrid System, (STD)
Transmission: 10-Speed Automatic, (STD)
Agate Black
Charcoal Black, Unique HD Cloth Front Bucket Seats w/Vinyl Rear, -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2-way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
3.73 Axle Ratio, (STD)
Underbody Deflector Plate, -inc: Engine and transmission shield Dual Driver & Passenger Spot Lamp Prep Kit, -inc: Does not include spot lamp housing and bulbs Ballistic Door-Panels (Level III+), -inc: Driver and passenger front-doors, Tested and meets the requirements of NIJ standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80 (.308 Winchester 150gr), Per LAPD requirements, they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g (Type 56), 5.56 x 45 mm M193 3.36g and 5.56 x 45mm M855 4g Keyed Alike - 1284x
Hidden Door-Lock Plunger, -inc: Rear-Door Controls Inoperable, Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches
Rear-Door Controls Inoperable, -inc: Locks, handles and windows, Can manually remove window or door disable plate w/special tool, Locks/windows operable from driver's door switches Order Code 500A
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 154 of 416
Standard Equipment
MECHANICAL
Engine: 3.3L V6 Direct-Injection Hybrid System -inc: (136-MPH top speed) (STD) Transmission: 10-Speed Automatic (STD)
3.73 Axle Ratio (STD)
ADDITIONAL EQUIPMENT
50-State Emissions System Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine.
Transmission w/Driver Selectable Mode and Oil Cooler
Automatic Full-Time All-Wheel
Engine Oil Cooler
92-Amp/Hr 850CCA Maintenance-Free Battery
Hybrid Electric Motor 220 Amp Alternator
Class III Towing Equipment -inc: Hitch
Trailer Wiring Harness
Police/Fire
1670# Maximum Payload
GVWR: 6,840 lbs (3,103 kgs)
Gas-Pressurized Shock Absorbers
Front And Rear Anti-Roll Bars
Electric Power-Assist Steering
19 Gal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Strut Front Suspension w/Coil Springs
Multi-Link Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps Tires: 255/60R18 AS BSW
Steel Spare Wheel
Full-Size Spare Tire Mounted Inside Under Cargo
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 1 Tow Hook Body-Colored Rear Bumper w/Black Rub Strip/Fascia Accent Body-Colored Bodyside Cladding and Black Wheel Well Trim Black Side Windows Trim and Black Front Windshield Trim Black Door Handles
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 155 of 416
Black Power Side Mirrors w/Convex Spotter and Manual Folding Fixed Rear Window w/Yes Wiper, Heated Wiper Park and Defroster Deep Tinted Glass
Speed Sensitive Variable Intermittent Wipers
Galvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Auto On/Off Projector Beam Led Low/High Beam Headlamps
LED Brakelights
Radio w/Seek-Scan and Speed Compensated Volume Control
Radio: AM/FM/MP3 Capable -inc: 100 watt siren/speaker prep kit, clock, 4 speakers, 1 USB port and 8" color LCD screen center-stack smart display, supports Android Auto and Apple CarPlay and fleet telematics modem Allows data to be provided to support Ford Pro telematics and data services via optional subscription, including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts. Device enables optional telematics services through Ford or authorized providers via paid subscription. Subscribe at https://fordpro.com/en-us/telematics/ or call 1- 833-811-FORD (3673).
SYNC Phoenix Communication & Entertainment System -inc: hands-free voice command support compatible w/most Bluetooth connected mobile devices, 911 Assist, VHR, SYNC Services, AppLink, Bluetooth, steering wheel controls, USB port and auxiliary input jack Integrated Roof Antenna
1 LCD Monitor In The Front
8-Way Driver Seat
Passenger Seat
35-30-35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Battery Level, Trip Odometer and Trip Computer
Power Rear Windows and Fixed 3rd Row Windows
Remote Keyless Entry
Remote Releases -Inc: Power Cargo Access
Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
Rear HVAC
HVAC -inc: Underseat Ducts
Locking Glove Box
Driver Foot Rest
Unique HD Cloth Front Bucket Seats w/Vinyl Rear -inc: reduced bolsters, 6-way power track driver seat (fore/aft, up/down, tilt w/manual recline, 2-way manual lumbar), 8-way power track passenger seat w/2- way power recline and 2-way power lumbar and built-in steel intrusion plates in both driver/passenger seatbacks
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 156 of 416
Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Metal-Look Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front And Rear Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Carpet Floor Trim
Cargo Features -inc: Cargo Tray/Organizer
Cargo Space Lights
Fleet Telematics Modem Tracker System
Dashboard Storage, Driver And Passenger Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
2 12V DC Power Outlets
Air Filtration
Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
BLIS (Blind Spot Information System) Blind Spot
Pre-Collision Assist with Pedestrian Detection
Rear Cross-Traffic Braking
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Passenger Knee Airbag
5/22/25, 12:18 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/32086?ws=true&se=true&ssdType=QuickQuote June 16, 2025 Special & Regular Mtg Page 157 of 416
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Back-Up Camera w/Washer
5/22/25, 12:18 PM Sell, service, and deliver letter
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Rev. 3/2021 1
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
EXHIBIT "A"
091521-NAF
June 16, 2025 Special & Regular Mtg Page 159 of 416
091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
June 16, 2025 Special & Regular Mtg Page 160 of 416
091521-NAF
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
June 16, 2025 Special & Regular Mtg Page 161 of 416
091521-NAF
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
June 16, 2025 Special & Regular Mtg Page 175 of 416
091521-NAF
Rev. 3/2021 18
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________ Date: ________________________ Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
June 16, 2025 Special & Regular Mtg Page 176 of 416
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June 16, 2025 Special & Regular Mtg Page 183 of 416
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June 16, 2025 Special & Regular Mtg Page 184 of 416
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
June 16, 2025 Special & Regular Mtg Page 185 of 416
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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
June 16, 2025 Special & Regular Mtg Page 192 of 416
Sec. 2-804. - Urgencies.
The bidding procedures of section 2-800 or solicitation procedures in section 2-840 may be dispensed with in the case of urgency. An urgency shall exist when a sudden or unexpected situation occurs where the service, repair, or replacements are immediately necessary to permit the continued performance of essential operations or services of the city, or result in excessive costs if not immediately remedied, or to avoid the immediate danger to life, public safety, health, or property. A failure to properly plan in advance, which then results in a situation where normal purchasing practices cannot be followed does not constitute an urgency for purposes of this section.
The city council delegates authority to the city manager to declare a public urgency. If the purchase is $25,000.00 and over, the city manager shall give notice of the purchase process and the circumstances of such urgency purchase to the city council.
(Ord. No. 1653, § 2(Exh. A), 4-18-2016; Ord. No. 1718, § 2(Exh. A), 8-7-2023) 6/11/25, 3:56 PM San Fernando, CA Code of Ordinances
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June 16, 2025 Special & Regular Mtg
ATTACHMENT "B"