San Fernando City Council
August 4, 2025

7. Congresswoman Rivas – 2025 Appropriation Requests (5/27)

8. County Supervisor Horvath – Support for Home Again LA’s County Discretionary Fund Grant Application (7/11)

9. County Supervisor Horvath – Support for Ignite the Light of Hope Foundation’s County Discretionary Fund Grant Application (7/11)
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager

Date: August 4, 2025
Subject: Consideration to Award a Contract to My Valley Pass for Administration of a City Marketing Campaign
RECOMMENDATION:

It is recommended that the City Council:
a. Award a Professional Services Agreement to My Valley Pass (Attachment “A” – Contract No. 2413) to develop and administer a City Marketing Campaign, in an amount not to exceed $25,000; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.

BACKGROUND:

1. On May 5, 2025, the City Council approved the creation of an Ad Hoc Committee for the 2026 FIFA World Cup/2028 Olympic Games Preparation; and appointed Mayor Mary Mendoza and Councilmember Victoria Garcia to serve on the Ad Hoc. The committee was formed to seek opportunities for the City to prepare for these international events and position itself to capitalize on increased tourism and programming opportunities within the region.

2. On June 5, 2025, the 2026 FIFA World Cup/2028 LA Olympics Ad Hoc Committee met and provided staff with direction to create a Request for Proposal (RFP) seeking a vendor to develop and administer a City Marketing Campaign, with the intent of positioning the City to be ready to host World Cup and Olympic events.

3. On June 16, 2025, the City Council approved the release and circulation of an RFP for the development and administration of a City Marketing Campaign (Exhibit “A” to Attachment “A”). The City released the RFP on June 17, 2025.

4. On July 11, 2025, twelve (12) proposals were received by the posted RFP due date of July 11, 2025 by 4:00 p.m.

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5. On July 21, 2025, a staff scoring panel reviewed the proposals and unanimously selected My Valley Pass as the top scoring firm.

6. On July 24, 2025, staff conducted an interview with My Valley Pass staff.

ANALYSIS:

As the Los Angeles region prepares to host the FIFA World Cup 2026 and Summer Olympics in 2028, cities across Southern California have a unique opportunity to attract global attention and boost local economic activity. With millions of visitors expected and international media coverage focused on the area, it is critical for cities to proactively position themselves as desirable destinations. An Ad Hoc Committee was established to allow the City to proactively assess potential impacts, explore local engagement strategies, and ensure we are prepared to take advantage of any relevant opportunities that may arise. To this aim, the Ad Hoc provided direction with City Council approval, to pursue an experienced marketing vendor to assist the city to develop and implement a strategic marketing campaign that promotes its cultural heritage, local businesses, and community events to a wide audience. A professional vendor brings the expertise, tools, and capacity to execute targeted outreach efforts—something that is especially important when competing with larger cities for visitor interest. This approach not only supports tourism during international events but also lays the foundation for long-term economic development and brand visibility.

The scope of services for the City Marketing Campaign RFP included the development of a City marketing platform and World Cup/Olympic preparation. The vendor will be expected to create a comprehensive marketing campaign showcasing the City's rich history and cultural significance, which will include unique branding, website, social media, and sponsorship for events. The Campaign must also advertise the San Fernando community, businesses, special events, and cultural destinations. Additionally, the selected vendor will be tasked with the development and management of special events to be operated on a monthly basis. These events will function as proof of concept for future World Cup and Olympic events. The vendor will support the City in developing application materials for World Cup watch party applications and Olympic host committee sponsored events, if the contract is extended to 2028.

The selection of the consultant was based on criteria set forth in the Request for Proposal (RFP).

The City evaluated the information provided in the submitted proposals using the following criteria as a guideline: Completeness and Comprehensiveness, Responsiveness to City’s issues, Potential to benefit the City, Experience of the firm providing similar services to other municipalities, Cost effectiveness and Quality of proposed staff.

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The City received twelve (12) bids for the City Marketing Campaign as shown in the following table:

After assessing all submitted proposals, staff determined that My Valley Pass, based on their submitted proposal (Attachment “A” Exhibit “B”) and interview, met all required criteria outlined in the RFP. My Valley Pass demonstrated a significant understanding of the intended scope of services and experience with operating events and marketing campaigns in the San Fernando Valley. The proposal also provided the most feasible cost effectiveness score with a first-year cost of $25,000.

City Marketing Services.

My Valley Pass committed to launching a new City tourism website named “Discover San Fernando” with a focus on the City’s culture, history, upcoming events, small business promotion, and wedding and event services. The Discover San Fernando program would also include social media accounts operated by My Valley Pass, as well as targeted ad strategies that deploy messaging throughout the Los Angeles Metropolitan area and direct to incoming tourists.

The website and social media features would be complemented by quarterly business networking mixers and merchant activation zones hosted by My Valley Pass in partnership with the City. The goal would be to build relationships with the business community to launch a “Shop San Fernando” program to incentivize spending.

The Discover San Fernando campaign will be financed by revenues generated from monthly special events—projected at approximately $5,000 per month. These funds will cover the maintenance of the Discover San Fernando website, quarterly community events supporting local businesses, and will support the expansion of the platform. Additionally, revenue will be allocated to paid advertising campaigns for Discover San Fernando and to programming and promotional costs associated with FIFA World Cup 2026 and Olympic 2028 watch parties.

Firm Name Cost
My Valley Pass $25,000
Encyphers $85,000
Workingarts Marketing, Inc. $120,000
Nuway Express, Inc. $182,000
Tripepi Smith $229,000
Majiko, LLC $290,000
BC Design Haus $316,750
Black Dog Marcom $325,000
CV Strategies $340,000
The Marcom Group $585,000
Elite Creatif $1,061,200
Las Palmas Media No budget presented in the proposal
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Monthly Event Management.

To create a thriving San Fernando, My Valley Pass proposed the production of monthly community events and a collaborative approach with the City to submitting applications for official FIFA 2026 watch parties and Olympic 2028 programming.

My Valley Pass will work with the City to create new community events such as:
• Food & Drink Event - My Valley Pass proposes launching a monthly food and drink event featuring a rotating lineup of diverse food vendors offering a variety of cuisines—similar in style to the popular Smorgasburg in Downtown Los Angeles. Local San Fernando eateries would be invited to participate once they meet all required health department regulations, ensuring community involvement and culinary diversity. My Valley Pass will also be assisting local San Fernando businesses in meeting the requirements of the health department to join the event.
• Movies At Lopez Adobe – They propose an outdoor film series set in front of the historic Lopez Adobe. Guests would enjoy curated classic films with new and unique added elements including food sampling, wine tastings, and other refined touches designed to enhance the event experience.
• Ole' LA World Cup Village - In celebration of the 2026 FIFA World Cup, My Valley Pass would coordinate a large-scale viewing event. The experience would feature large LED screens, live music, interactive games, a food court, meet-and-greets with special guests, and more. This high-energy event would attract soccer fans from across the region while spotlighting San Fernando as a vibrant host city.
• The Taste of San Fernando – This event would showcase participating restaurants offering limited-time tasting menus featuring their signature dishes. The event would encourage residents and visitors to explore San Fernando’s dining scene and could be tied into the “Open Rewards” program, allowing attendees to earn incentives for visiting local establishments.

To support existing events and further spotlight the community, My Valley Pass has also committed to taking an active role in both the production and marketing of select City signature events, with the goal of elevating their quality, reach, and overall impact.

If the City Council approves the Professional Services Agreement, staff will begin planning meetings in August to develop an event schedule and consult with My Valley Pass on the build out of the marketing platform. The City Council may propose amendments to the scope of service or request specific adjustments to any services outlined in the scope of service at this meeting.

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BUDGET IMPACT:
he total cost for the development of the City Marketing Campaign in the first year of the agreement is $25,000. Sufficient funding is included in Fiscal Year 2025-2026 Adopted Budget under the Economic Development Division using on-call marketing services account (001-107- 0000-4260) to cover the marketing campaign agreement costs.

CONCLUSION:

It is recommended that the City Council award an Agreement to My Valley Pass to develop and administer a City Marketing Campaign, in an amount not to exceed $25,000; and authorize the City Manager to make non-substantive changes and execute the Agreement.

ATTACHMENTS:

A. Contract No. 2413, including:

Exhibit “A”: City’s RFP
Exhibit “B”: My Valley Pass Proposal
August 4, 2025 Special & Regular CC Mtg Page 143 of 770 CONTRACT NO. 2413
2025

PROFESSIONAL SERVICES AGREEMENT
(Parties: My Valley Pass and City of San Fernando)
(Engagement: City Of San Fernando City Marketing Campaign)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 4th day of August, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and MY VALLEY PASS (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires the development of a City marketing campaign; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and

WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of August 4, 2025, under Agenda Item No. 4; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “CITY MARKETING CAMPAIGN” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “CITY OF SAN FERNANDO – CITY MARKETING CAMPAIGN PROPOSAL” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the August 4, 2025 Special & Regular CC Mtg Page 144 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 TERM
A. This Agreement shall have a term of ONE (1) YEAR (hereinafter, the “Term”). The Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of one (1) additional two-year extension term, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

C. CONTRACTOR shall perform the Work continuously and with due diligence.

CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.

D. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

G. CONTRACTOR shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines.

1.3 PROSECUTION OF WORK:

A. CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work (the “Completion Date”).

CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that August 4, 2025 Special & Regular CC Mtg Page 145 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY.

CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of TWENTY FIVE THOUSAND DOLLARS ($25,000) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT by the end of September 2025. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all August 4, 2025 Special & Regular CC Mtg Page 146 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Will Pettener, Assistant to the City Manager, (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Oscar Urrutia to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same August 4, 2025 Special & Regular CC Mtg Page 147 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any August 4, 2025 Special & Regular CC Mtg Page 148 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Chris Stone, Project Manager.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

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payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

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2.12 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such August 4, 2025 Special & Regular CC Mtg Page 151 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.3 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.4 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

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3.5 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.6 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.7 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to August 4, 2025 Special & Regular CC Mtg Page 153 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal August 4, 2025 Special & Regular CC Mtg Page 154 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product August 4, 2025 Special & Regular CC Mtg Page 155 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default August 4, 2025 Special & Regular CC Mtg Page 156 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

August 4, 2025 Special & Regular CC Mtg Page 157 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to August 4, 2025 Special & Regular CC Mtg Page 158 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

My Valley Pass
9800 Topanga Canyon Blvd.

Suite 80
Chatsworth, CA 91311
Attn: Oscar Urrutia
Phone: 818-850-3836
City of San Fernando
City Manager’s Office
117 Macneil Street
Attn: Kanika Kith, Interim City Manager
Phone: 818-898-1202
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term August 4, 2025 Special & Regular CC Mtg Page 159 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or August 4, 2025 Special & Regular CC Mtg Page 160 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s August 4, 2025 Special & Regular CC Mtg Page 161 of 770 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2413

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determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: MY VALLEY PASS:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

August 4, 2025 Special & Regular CC Mtg Page 162 of 770 City of San Fernando RFP

REQUEST FOR PROPOSALS
The City Manager’s Office is requesting proposals for:

CITY MARKETING CAMPAIGN
RELEASE DATE: June 17, 2025
RESPONSE DUE: July 11, 2025
CONTRACT NO. 2413
EXHIBIT "A"
August 4, 2025 Special & Regular CC Mtg Page 163 of 770

GENERAL INFORMATION
The City of San Fernando is interested in contracting with an experienced marketing and events management firm for the development and administration of a City Marketing Campaign to attract tourism and manage events in preparation for the FIFA World Cup 2026 and LA Olympics 2028. The RFP seeks an initial term of one (1) year, commencing in Fiscal Year (FY) 2025-2026, with the option to extend an additional two (2) years by mutual agreement through the end of the LA Summer Olympics in Summer 2028. The required services and performance conditions are described in the Scope of Work.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with seven departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 111 full-time employees from a total Adopted Budget for fiscal year 2024-2025 of $52.9 million, which includes a General Fund budget of $26.7 million. The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

RFP OVERVIEW & TIMELINE
RFP Title: City Marketing Campaign
Scope of Work: See “Scope of Work” Section on Pages 4-6 RFP Submittal Information: Submit electronic copies of their proposal in PDF format via email to the CITY CLERK DEPARTMENT at
[email protected], with the subject “City of San
Fernando – City Marketing Campaign”
RFP Due Date: Friday, July 11, 2025, by 4:00 PM PST
RFP Submittal Requirements: Submitted Proposals must include the information described in the “INFORMATION TO BE SUBMITTED”
Section on Pages 6-8 of this RFP.

Submitted Proposals will be considered non-responsive
if the Proposal does not provide all requested
information.

City Contact: Will Pettener
Assistant to the City Manager
Phone: (818) 898-1226
Email: [email protected]
CONTRACT NO. 2413
EXHIBIT "A"
August 4, 2025 Special & Regular CC Mtg Page 164 of 770

As the Los Angeles region prepares to host the FIFA World Cup 2026 and Summer Olympics in 2028, cities across Southern California have a unique opportunity to attract global attention and boost local economic activity. With millions of visitors expected and international media coverage focused on the area, it is critical for cities to proactively position themselves as desirable destinations. Hiring an experienced marketing vendor would enable the City of San Fernando to develop and implement a strategic campaign that promotes its cultural heritage, local businesses, and community events to a wide audience. A professional vendor brings the expertise, tools, and capacity to execute targeted outreach efforts—something that is especially important when competing with larger cities for visitor interest. This approach not only supports tourism during international events but also lays the foundation for long-term economic development and brand visibility.

The City believes that open competition for services provides the City with the best results for its public dollars. The City is interested in receiving responsive and competitive Request for Proposals (RFP) from experienced and qualified firms to provide a professional marketing campaign. What follows is a description of the technical environment, contractor staffing, qualifications, and performance expectations.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to Will Pettener, Assistant to the City Manager via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Tuesday, July 1, 2025. All questions received prior to the deadline will be collected and responses will be emailed by Thursday, July 3, 2025.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to the City Clerk Department at [email protected] and the subject line of the email shall read, “City of San Fernando RFP – Labor Attorney Services.” Proposals must be received no later than Friday, July 11, 2025, at 4:00 PM PST. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

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E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF WORK
The City of San Fernando is seeking proposals from qualified firms to develop and implement a strategic marketing and promotional campaign that highlights the rich history and vibrant culture of San Fernando. This initiative aims to showcase San Fernando’s unique history, highlight its diverse business community, and position the City as an urban wedding destination by capitalizing on its many bridal dress stores and salons. Additionally, the selected firm will organize engaging events to activate local businesses and enhance economic vitality.

Required Services:

1. World Cup/Olympic Preparation
a) The vendor will be tasked with the development and management of special events to be operated on a monthly basis.

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b) These events will function as proof of concept for future World Cup and Olympic events. The vendor will support the City in developing application materials for World Cup watch party applications and Olympic host committee sponsored events, if the contract is extended to 2028.

2. Business Community Activation
a) Plan and execute events that drive foot traffic and business engagement in San Fernando. b) Organize networking events, street fairs, and themed market days to foster economic activity.
c) Develop partnerships with local businesses to promote their services and increase visibility.

3. Website Development
a) Design and launch a user-friendly website dedicated to promoting San Fernando as a cultural, business, and wedding destination.
b) Include information on the city's history, local businesses, wedding services, and upcoming events.
c) Ensure the website is optimized for search engines (SEO) and mobile-friendly. d) Maintain and update the website regularly with fresh content and event listings.

4. Social Media Promotion
a) Develop and manage social media campaigns to engage audiences and increase awareness of San Fernando’s cultural, business, and wedding opportunities. b) Create and schedule high-quality content, including images, videos, and event promotions, across platforms such as Instagram, Facebook, TikTok, and LinkedIn. c) Implement social media advertising strategies to target key demographics, including tourists, engaged couples, and business owners.
d) Monitor social media engagement and analytics to optimize campaign effectiveness and audience reach.

5. Cultural and Historical Promotion
a) Develop a comprehensive marketing campaign showcasing the city's rich history and cultural significance.
b) Create content for digital platforms, print materials, and other media to attract tourists and businesses.
c) Partner with local historical societies and cultural institutions to enhance awareness of San Fernando’s heritage.

Optional Services:

1. Urban Wedding Destination Branding
a) Develop a marketing strategy to promote San Fernando as a go-to destination for weddings, capitalizing on the city's many bridal dress stores and salons. b) Establish partnerships with local wedding-related businesses, including venues, florists, photographers, and event planners.

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c) Launch digital and print advertising campaigns targeting engaged couples and wedding planners.

PROPOSED TERM OF CONTRACT
The proposed term of the contract is one year, commencing in FY 2025-2026, with the option to extend an additional two-years by mutual agreement.

SCHEDULE FOR SELECTION
RFP Available: June 17, 2025
Deadline for submittal of Questions: July 1, 2025
Response to Questions: July 3, 2025
Deadline for submittal of Proposal: July 11, 2025
Interviews (If needed): Week of July 21st
Agreement Presented to Council for Review & Approval: August 4, 2025

METHOD OF SELECTION AND NOTICES
The City Manager’s Office will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness.
• Responsiveness to City’s issues.
• Potential to benefit the City.
• Experience of the firm providing similar services to other municipalities. • Cost effectiveness.
• Quality of proposed staff.

Scoring evaluation will be rated as follows:
• Experience and expertise in destination marketing and event management (30%) • Creativity and feasibility of proposed marketing strategies (30%) • Budget and cost-effectiveness (20%)
• References and past project success (20%)

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one digital copy of their proposal via email in PDF format.

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2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

3. Include a Profile of the Proposing Firm(s) Section
This section shall include a brief description of the Firm, including size, location of office(s), number of years providing service, organizational structure of the responsible division, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience ofsimilar or related services provided to other agencies. Provide a description of pertinent experience with other public or private agencies (maximum of four) that includes a summary of the work performed, the total amount billed, the period over which your Firm represented the agencies, and the name, title, and phone number of clients to be contacted for references.

5. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s Scope of Services in this RFP and the Firm’s ability to satisfy the objectives and requirements outlined in the scope. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

6. Include a Proposed Staffing Section
In this section, discuss how the Firm would propose to staff the City’s requested labor service needs. Firm’s key team members shall be identified by name, specific responsibilities and their qualifications. An organizational chart for the marketing team and resumes for key Firm personnel shall be included. Key Firm personnel will be an important factor considered by the City. There can be no change of key personnel once the proposal is submitted, without prior approval of the City.

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7. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City. In addition, include the costs for any other services that are considered optional additions.

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EXHIBIT "A"
August 4, 2025 Special & Regular CC Mtg Page 170 of 770 CITY OF SAN FERNANDO – CITY MARKETING CAMPAIGN PROPOSAL Submitted by: My Valley Pass
Submitted to: City Clerk Department
Submission Date: July 11, 2025

CONTACT INFORMATION
Oscar Urrutia
My Valley Pass
[email protected] | 818.527.5280
Margarita Rodriguez
My Valley Pass
[email protected] | 818.231.7189
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PROPOSAL SUMMARY
My Valley Pass is pleased to submit a proposal to develop and implement a marketing campaign for the City of San Fernando. We bring deep local expertise, a proven record of community engagement, and creative capabilities to help San Fernando attract tourism and enhance its visibility in the lead-up to the FIFA World Cup 2026 and LA Olympics 2028.

Our proposal combines digital marketing, event production, business engagement, and destination branding strategies to elevate the city’s profile both locally and globally.

PROFILE OF MY VALLEY PASS
Established in 2017, My Valley Pass is the official visitors guide for the San Fernando Valley.

We are deeply rooted in the local community and have built a trusted platform that highlights local attractions, small businesses, and signature events through robust digital marketing, storytelling, and tourism programming. We create city-sponsored festivals, street fairs, and authentic community experiences that showcase local culture, bring people together, and support the local economy.

MY VALLEY PASS EXPERIENCE
My Valley Pass is the San Fernando Valley’s premier marketing, media, and tourism platform, dedicated to promoting the people, places, and experiences that define the Valley. As a hyperlocal organization built on community storytelling, we are uniquely equipped to lead a successful marketing campaign for the City of San Fernando—one that honors the city's heritage, supports its local economy, and drives engagement from both residents and visitors.

Local Expertise
Since our inception, we have developed an understanding of the San Fernando Valley’s identity, culture, and local consumer behavior. Our team has built trusted relationships with local stakeholders, influencers, and small businesses, allowing us to create authentic campaigns that resonate with the community. We have a deep understanding of the region’s rich history, cultural diversity, and unique neighborhoods.

Established Digital Platform
Our website, myvalleypass.com, serves as the ultimate online visitor’s guide to the San Fernando Valley, featuring curated content on arts, dining, entertainment, and cultural attractions. Our platform receives thousands of monthly visitors and serves as a go-to resource for residents and tourists alike.

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Social Media Reach & Engagement
We maintain an active and growing presence across Instagram, Facebook, and TikTok with a highly engaged local following. My Valley Pass has over 80,000 organic followers and this number continues to grow each day. Our campaigns regularly reach tens of thousands of users organically, making us an ideal partner for digital storytelling and outreach.

Proven Marketing Campaigns
My Valley Pass has led or contributed to several successful citywide initiatives and community events, including:
• City-Funded Community Events: Totally Valley Block Party, Back to the Valley, Making Movies That Matter, Salute to Recreation, Valley BlockFest • Event Production and Marketing of Local Outdoor Markets: San Fernando Outdoor Market (July 2021-April 2025), Canoga Park Block Party, Sherman Oaks Galleria Artisan Market
• Valley-Centric Community Events: San Fernando Valley Drive-In Movies, Movies on the Roof, Anheuser Busch Comedy Nights, Totally Valley Oktoberfest, Movies on Location, Tree-Lighting Celebrations at Sherman Oaks Galleria and Burbank Town Center
Content Creation & Multimedia Production
We produce high-quality video, photography, and editorial content that highlights the best of the Valley, helping build emotional connections with our audiences. Our in-house team handles all aspects of content development, from scripting and filming to editing and publishing.

Community-Driven Events
Our events consistently attract families and local residents and are supported by local media and influencers. These events provide built-in opportunities for marketing and community engagement, often with strong vendor participation and sponsorship appeal.

Collaboration-Ready
We’ve built strong relationships with local city government officials, corporate entities and nonprofit partners—and the City of San Fernando is no exception. Over the years, we’ve partnered on local events, provided media coverage, and supported small business engagement, giving us a deep understanding of what makes the city special and where there’s room to grow. As proud partners of Discover LA and collaborators with Visit California, we’ve worked to spotlight the San Fernando Valley on a broader stage. Our team is responsive, collaborative, and adaptable—ready to work with your staff to deliver on campaign goals and deadlines.

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CAMPAIGN OBJECTIVES
The “Discover San Fernando” campaign is designed to elevate the City of San Fernando’s profile by highlighting its rich culture, vibrant business community, and unique identity.

Through a strategic blend of storytelling, event production, marketing, and brand development, the campaign aims to foster civic pride, attract tourism, support local businesses, and create long-term economic benefits. The following objectives outline the key focus areas that will guide the campaign’s execution and success. • Enhanced City Visibility and Tourism
“Discover San Fernando” will spotlight San Fernando as a destination for arts, dining, culture, and entertainment, attracting both locals and visitors. • Authentic Local Storytelling
My Valley Pass is deeply rooted in the community and uniquely positioned to tell the authentic story of San Fernando through curated content, events, and marketing initiatives that reflect the city's heritage, diversity, and future. • Increased Community Engagement
Through events, campaigns, and digital outreach, this collaboration can foster stronger connections with residents, creating pride and encouraging civic participation.
• Support for Local Businesses
“Discover San Fernando” will offer opportunities to promote local small businesses through features, directories, and cross-promotional campaigns that drive foot traffic and sales.
• Event Production & Community Experiences
Leveraging My Valley Pass's proven success in producing popular community events, the City of San Fernando can offer high-quality experiences that celebrate local culture and generate economic activity.
• Brand Development & Merchandise
This campaign will expand city branding through initiatives like a “Discover San Fernando” merchandise line, helping to build a recognizable identity and promote civic pride.
• Long-Term Economic Impact
Increased visibility and engagement can lead to higher visitor spending, business growth, and long-term economic development for the city. This boost in economic activity can significantly increase local sales tax revenue, while also positioning San Fernando as an attractive location for new businesses looking to establish themselves in a vibrant and growing community.

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WORK PLAN
My Valley Pass proposes the launch of the “Discover San Fernando” marketing campaign to elevate the visibility of the City of San Fernando as a vibrant destination for culture, dining and community experiences. This campaign will be built around the following key pillars:

1. Production of Community Events
• Collaborate on applications for official FIFA 2026 watch parties and Olympic 2028 programming.
• My Valley Pass will collaborate with City leadership to create new community events. Potential events are as follows:
o Food & Drink Event - My Valley Pass proposes launching a monthly food and drink event featuring a rotating lineup of diverse food vendors offering a variety cuisines—similar in style to the popular Smorgasburg in Downtown Los Angeles. Local San Fernando eateries would be invited to participate once they meet all required health department regulations, ensuring community involvement and culinary diversity.
o Movies At Lopez Adobe – We propose an outdoor film series set in front of the historic Lopez Adobe. Guests would enjoy curated classic films with new and unique added elements including food sampling, wine tastings, and other refined touches designed to create enhance the event experience.
o Ole' LA World Cup Village - In celebration of the 2026 FIFA World Cup, My Valley Pass would coordinate a large-scale viewing event. The experience would feature large LED screens, live music, interactive games, a food court, meet-and-greets with special guests, and more. This high-energy event would attract soccer fans from across the region while spotlighting San Fernando as a vibrant host city.
o The Taste of San Fernando – This event would showcase participating restaurants offering limited-time tasting menus featuring their signature dishes. The event would encourage residents and visitors to explore San Fernando’s dining scene and could be tied into the “Open Rewards” program, allowing attendees to earn incentives for visiting local establishments.
• These events will serve as pilots for 2026/2028 international visibility.

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2. Event Support for Current Signature Events
• The City of San Fernando has shown interest in potentially hosting FIFA 2026 watch parties and being considered for Olympic host committee-sponsored events. To capture the attention of these organizing committees, the City must focus on elevating the quality and execution of its existing signature events. Showcasing wellproduced, high-impact events will help demonstrate that San Fernando has the infrastructure, planning capabilities, and community engagement needed to successfully host large-scale gatherings that appeal to local, regional, and international audiences.
• My Valley Pass is prepared to take an active role in both the production and marketing of select City signature events, with the goal of elevating their quality, reach, and overall impact.
• Additionally, My Valley Pass proposes launching two new signature events that would further enhance the City's event portfolio and community engagement. o City of San Fernando Summer Kick-Off Concert - In place of the traditional 4th of July celebration, My Valley Pass proposes using the allocated budget to produce a high-impact Summer Kick-Off Concert featuring well-known headlining artists—not cover bands. This fresh, large-scale event would include a Food Village, Craft Beer Garden, Kids Zone, and other engaging attractions designed to appeal to all ages. With many neighboring cities hosting similar 4th of July celebrations, this unique concert would help San Fernando stand out and draw attendees from beyond city limits. Additionally, scheduling the event outside of the holiday weekend would help reduce production costs by avoiding premium holiday pay rates and it would allow for City staff to spend the holiday with their families to aid in increasing employee morale and retention.
o City of San Fernando Holiday Parade – In place of the traditional Holiday Tree Lighting Ceremony, My Valley Pass proposes coordinating a festive community holiday parade that culminates with the annual tree lighting ceremony and the debut of a charming Winter Wonderland Village. The village would feature artisan craft vendors, food trucks, sweet treats, live music, and a magical North Pole experience complete with a visit from Santa.

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3. Business Engagement
• My Valley Pass will host quarterly business networking mixers and merchant activation zones.
• Launch “Shop San Fernando” program to incentivize spending. • Explore potential city-wide reward programs.

4. Tourism Website
• Develop “Discover San Fernando” website with focus on history, events, wedding and social event services, and small business promotion. • SEO optimization and mobile-responsive design.
• Monthly updates on events and content spotlighting local businesses.

5. Social Media Management
• Cross-platform content calendar (Instagram, Facebook, TikTok). • Paid ad strategy targeting LA metro, event planners and regional tourists. • Ongoing engagement, content production, and analytics review.

6. Cultural and Heritage Marketing
• Collaborate with local cultural groups to develop content. • Feature local heritage sites and create bilingual digital and printed materials (English/Spanish).

7. Wedding and Social Event Destination Campaign
• Create marketing content and wedding/social event packages to host events at unique locations in San Fernando.
• Collaborate with local businesses that specialize in products and services for weddings and social events.

8. Branding Opportunities
• Launch a “Discover San Fernando” merchandise line designed to celebrate the City of San Fernando, foster community pride, and enhance visibility both locally and beyond.

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STAFFING PLAN
Oscar Urrutia – Lead Event Producer
Margarita Rodriguez – Community Liaison / Business Outreach Cynthia Garcia– Social Media Manager / Digital Strategy Chris Acosta– Graphic Design, Web Developer & SEO Specialist Andy Gomez – Graphic Design & Merchandising

LEGAL DISCLOSURES
My Valley Pass does not have any pending litigation, nor has it been involved in any legal claims or settlements within the past five years.

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PROPOSAL COSTS & RATES
The goal of My Valley Pass is to design a marketing campaign for the City of San Fernando that is impactful and results-driven without exceeding budget constraints.

Initial Investment (Fixed Costs - Year 1):

The City of San Fernando’s initial investment of $25,000 will launch the Discover San Fernando campaign. This funding covers the development of a dedicated website, production of video and storytelling content, a paid social media campaign, outreach to local businesses, as well as the creation of street banners and printed promotional materials.

Website Development/Hosting $3,000
Video/Content Creation $5,000
Social Media & TV Paid Campaign
(Fee directly to service provider)
$8,500
Business Outreach $6,000
Other Promotional Materials $2,500
Total Initial Investment $25,000
Ongoing Costs for Discover San Fernando campaign:

Since the “Discover San Fernando” marketing campaign is designed to be ongoing, My Valley Pass proposes a sustainable funding model through revenue-sharing community events co-sponsored by the City of San Fernando. A portion of the proceeds from these new events would be allocated to cover the monthly maintenance costs of the campaign such as content creation, website updates, business outreach, etc.

My Valley Pass would take the lead in generating revenue through vendor fees and sponsorships, while the City of San Fernando would support the events by covering the cost of public works support, street closure costs and local city and county event permit fees.

Additionally, proceeds from Discover San Fernando-branded merchandise would contribute to funding the campaign.

My Valley Pass is committed to delivering promotional services and marketing support valued at $5,000 each month.

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Year 2 and Year 3 – Fixed Costs: $20,000 per year
This funding covers the continued costs of website hosting, updated sizzle reels and storytelling content, ongoing outreach to local businesses, as well as the creation of updated street banners and printed promotional materials.

Costs for My Valley Pass support of City of San Fernando Signature events My Valley Pass recognizes that budgets for the City’s existing signature events have already been allocated. However, in support of the broader goals of the “Discover San Fernando” marketing campaign, we are open to exploring ways we can contribute to these events within the constraints of the current year-one budget (2025-2026).

Our production fees typically range from $5,000 to $15,000, based on the size of the event and the level of support needed from the My Valley Pass team. In addition, we recommend allocating a dedicated budget for social media and television advertising to maximize event visibility and attendance. We are open to discussing available funding with City leadership to determine how we can best support these events within current budget parameters.

As an alternative approach, we are open to offsetting our production costs by securing vendor fees and sponsorships. We would take the lead in obtaining these funds and welcome the opportunity to discuss how these revenue-generating strategies can be integrated into the overall event planning process.

For future contract years, My Valley Pass would collaborate with City leadership prior to budget planning cycles to define our role in signature events. This would allow for adjustments in event budgets to include the cost of our continued involvement and support.

CONCLUSION
Our passion for the Valley, and deep ties to the San Fernando community make us the ideal team to lead this campaign. We are excited about the opportunity to showcase the city’s cultural richness and support its goals for greater visibility and local success.

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MY VALLEY PASS REFERENCES
Craig Edemann
South Valley District Supervisor
LA City Department of Recreation & Parks
[email protected]
818.756.8188
Ron Rubine
Senior Advisor to Councilmember John Lee (CD12)
[email protected]
818-882-1212
Jessica Swiney
Operations Manager
Sherman Oaks Galleria
[email protected]
818.382.4100
Logan Abbene
Senior General Manager
Unibail-Rodamco Westfield (Topanga)
[email protected]
626-272-8764
Julio Galvez
President
NorthWest Valley Chamber
[email protected]
818.458.6468
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager

Date: August 4, 2025
Subject: Consideration to Approve Amendment to the 2025 Legislative Platform to Include the Category of “Immigration”
RECOMMENDATION:

It is recommended that the City Council:
a. Review and approve the amended 2025 Legislative Platform (Attachment “A”); and b. Authorize the City Manager to take certain related actions as provided in the Legislative Advocacy Policy on behalf of the City.

BACKGROUND:

1. On February 3, 2023, the City Council adopted Resolution No. 8213 (Attachment “B”) approving the Legislative Advocacy Policy (Exhibit “A” to Attachment “B”) and 2023 Legislative Platform (Exhibit “B” to Attachment “B”).

2. On February 3, 2025, the City Council approved the 2025 Legislative Platform and 2025 Legislative Appropriation Requests.

3. On July 7, 2025, the City Council directed to staff to return with an amended version of the 2025 Legislative Advocacy Platform at the next available meeting to include the category of “Immigration.”
ANALYSIS:

A Legislative Advocacy Policy establishes guidelines and standards for utilizing resources to provide an organization’s position on proposed legislation to Federal, State, and Local elected officials. An accompanying Legislative Platform identifies an organization’s broad advocacy positions on contemporary issues and legislation. A Legislative Platform is short-term in nature, typically speaks to current issues, and is supported by a majority of the governing body.

August 4, 2025 Special & Regular CC Mtg Page 185 of 770 Consideration to Approve Amendment to the 2025 Legislative Platform to Include the Category of “Immigration”

The Legislative Advocacy Policy approved by the City Council in 2023 formalized the procedure for engaging in legislative advocacy by permitting City staff to write letters in support of, or opposition to, proposed legislation without presenting every item to the City Council at a City Council meeting. As a result, the City has been able to quickly respond to legislative developments impacting the City, as long as the position aligns with an element of the City Council-approved Legislative Platform.

The proposed amendment language added to the existing 2025 Legislative Platform aligns with recent City Council direction to submit an advocacy letter to the Trump Administration and Supreme Court Justices reaffirming the City’s commitment to resident rights and upholding constitutional protections. All additions made through the “Immigration” category to the Platform are redlined in Attachment “A”, under the City Council strategic goal “Focus on Community First.”
The 2025 Platform will be in effect until the approval of the 2026 version, which will be presented to City Council in February 2026.

The amendment reads as follows:

Immigration
The City recognizes the invaluable contributions of immigrant residents to the cultural, economic, and social fabric of the community. In alignment with the City's values of inclusion, dignity, and upholding constitutional protections, the City supports legislation and policies that promote immigrant rights, public safety, access to essential services, and protections from discrimination.

The City Supports:

1. Legislation that upholds and strengthens the California Values Act (Senate Bill 54) and other state laws limiting the use of local resources for federal immigration enforcement.

2. Legislation that increases funding for local programs that support immigrant integration, including language access, education, employment training, and civic engagement.

3. Legislation that protects due process rights for immigrants in detention or facing removal and ensures access to legal representation.

BUDGET IMPACT:

There is no budget impact associated with amending the 2025 Legislative Platform.

August 4, 2025 Special & Regular CC Mtg Page 186 of 770 Consideration to Approve Amendment to the 2025 Legislative Platform to Include the Category of “Immigration”

CONCLUSION:

It is recommended that the City Council review and approve the amended 2025 Legislative Platform (Attachment “A”); and authorize the City Manager to take certain related actions as provided in the Legislative Advocacy Policy on behalf of the City.

ATTACHMENTS:

A. Proposed Amendment to the 2025 Legislative Platform
B. Resolution No. 8213, including:

Exhibit “A”: Legislative Advocacy Policy
Exhibit “B”: 2023 Legislative Platform
August 4, 2025 Special & Regular CC Mtg Page 187 of 770 ATTACHMENT “A”
REVISED EXHIBIT “B”
RES. NO. 8213
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG City of San Fernando
2025 Legislative Platform
In accordance with City Council Legislative Advocacy Policy No. CC-02212023 Revised February 2025
Guiding Principles

1. Preserve Local Funding
The City supports the protection of existing state and local funding sources and the legal authority to raise and collect revenue for the City of San Fernando. Such areas include the protection of state-shared revenues, assets of the former redevelopment agency, development impact fees, and the ability to collect compensation for the use of the public right-of-way or City-owned facilities. The City opposes any new mandates that are unfunded and/or inadequately funded.

At the federal level, the City supports the preservation and enhancement of federal assistance to local governments. This includes increasing federal funding for domestic discretionary programs that support residents in San Fernando.

2. Preserve Local Authority
The City supports local decision-making authority and opposes preemption of local control. Cities are voluntarily created by the residents of a community to provide local self-government and to make decisions at a local level to best meet the needs of the community. Each community has unique needs and characteristics that are best met by policies set by its local governing body. The City supports efforts that help municipalities maintain local control for reasonable development standards of land use regulation for housing, including accessory dwelling units and single familyzoned properties.

At the Federal level, the City opposes efforts to limit the ability of local governments to address matters such as the imposition of taxes and fees, enforcement of zoning and land use regulations, or the ability to ensure the safety of our residents.

August 4, 2025 Special & Regular CC Mtg Page 188 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

City Strategic Goals and Legislative Platform
The City of San Fernando’s 2022-2026 Strategic Goals help frame the City’s Legislative Platform, as follows:

1. Focus On Community First
a. Public Safety
b. Libraries, Parks, and Open Space
c. Public Health and Food Security
d. Immigration

2. Cultivating A Stronger Local Economy
a. Economic Development and Workforce Development

3. Preserve Beautiful Homes And Neighborhoods
a. Housing and Homelessness Prevention

4. Strengthen Climate Resilience And Environmental Justice a. Environmental Sustainability, Climate Resilience and Environmental Justice

5. Enhance Public Transportation To Move San Fernando
a. Transportation and Infrastructure Investment

6. Build Resilient And Reliable Infrastructure
a. Capital Improvements and Infrastructure

7. Forge Financial Strength And Stability
a. Budget and Municipal Finance

8. Emergency Preparedness: Supporting The Community
a. Emergencies and Natural Disasters

1. Focus On Community First
Public Safety
The safety of San Fernando residents is the City’s highest priority. The City will track and take positions on federal and state legislation that impacts law enforcement, disaster preparedness training and safety.

The City Supports:

1. Legislation and funding to improve the safety, security, and quality of life for all San Fernando residents, businesses and visitors.

2. Reasonable criminal justice reform measures that are inclusive of concerns from prosecutors, victims’ rights groups, and law enforcement agencies and do not hinder law enforcement’s ability to protect the community.

3. Legislation that helps reduce recidivism, help rehabilitate recidivist offenders, and expand funding for these efforts.

4. Legislation that leveragesthe latest technology to prevent and resolve crimes, such as the ability to use live view cameras, automatic license plate recognition, and DNA testing.

5. Legislation that provides local jurisdictions greater flexibility to set enforceable speed limits.

August 4, 2025 Special & Regular CC Mtg Page 189 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

6. Legislation and funding to reduce and prevent gun violence, crimes, drug use, and gang violence.

7. Legislation that promotes public outreach and intervention programs that specifically divert juveniles from the criminal justice system.

8. Legislation that would increase federal resources for law enforcement recruiting efforts, training particularly, as it relates to de-escalation and proportional use of force, and maintenance of body-worn camera programs.

9. Legislation that prevents and reduces crime by assisting and providing supportive services for individuals in need, and holding those accountable for crimes committed.

10. Legislation that ensures public safety through the assistance and rehabilitation of individuals challenged with mental illness and/or substance abuse, and resources for these efforts to increase awareness, public education, and training opportunities.

Libraries, Parks, and Open Space
The seven San Fernando park facilities and one Los Angeles County-operated Public Library are crucial aspects of the community. They allow residents to learn, connect, and play, while strengthening the bonds among residents. The City will track and take positions on legislation in order to maintain and enhance the quality of parks, open spaces, and the public library.

The City Supports:

1. Legislation that provides funding for rehabilitation, development, and capital improvements of local parks, libraries, and community facilities.

2. Legislation that preserves and protects open space.

3. Legislation and funding that aim to support the development and maintenance of parks and green space.

4. Legislation and administrative actions that protect the ability for a local government to preserve open space in and around a local government’s jurisdiction.

5. Full funding of the state’s obligation to support local public libraries pursuant to existing formulas established in the state’s education code.

6. Full funding of the San Fernando Library by Los Angeles County that provides access and service commensurate with other Los Angeles County libraries.

Public Health and Food Security
With the creation of the Healthy San Fernando initiative in 2014, the City revamped its efforts to support the health of its residents. City will also continue to seek support for youth and elderly programming to complement existing initiatives, such as Recreation and Community Services’ Summer and Winter Camps, the San Fernando After School Teen Program, and the Elderly Nutrition Program. The City will support efforts to improve the health and food security of residents, increased funding in public health institutions and organizations supporting food security, and more equitable access to the health care system.

The City Supports:

1. Legislation that creates options and opportunities for access to affordable healthcare.

2. Legislation that protects the rights of diverse populations, the LGBTQ+ community, and of women (including reproductive rights), to support improved health outcomes.

August 4, 2025 Special & Regular CC Mtg Page 190 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

3. Legislation that helps foster independence, well-being, and access to resources for older adults.

4. Legislation which provides state and federal funding opportunities to increase access to childcare for the community.

5. Legislation to improve funding for, and access to, programs and services for mental and behavioral health.

6. Legislation that aims to identify and resolve the effects of institutional racism that drive health inequities in the population.

7. Legislation to improve health coverage in a comprehensive manner provided adequate funding and cost controls are in place.

8. Legislation and local funding opportunities to increase access to subsidized and free meal programs for at-risk adults and youth.

Immigration
The City recognizes the invaluable contributions of immigrant residents to the cultural, economic, and social fabric of the community. In alignment with the City's values of inclusion, dignity, and upholding constitutional protections, the City supports legislation and policies that promote immigrant rights, public safety, access to essential services, and protections from discrimination.

The City Supports:

1. Legislation that upholds and strengthens the California Values Act (SB 54) and other state laws limiting the use of local resources for federal immigration enforcement.

2. Legislation that increases funding for local programs that support immigrant integration, including language access, education, employment training, and civic engagement.

3. Legislation that protects due process rights for immigrants in detention or facing removal and ensures access to legal representation.

2. Cultivating a Stronger Local Economy
Economic Development and Workforce Development
San Fernando’s downtown business corridor and rich cultural history provide a strong foundation for sustained economic development and prosperity. Through the Business and Community Resource Center, the City is in the position to support efforts to bring in more businesses, create more jobs, and strengthen our local economy. The City will track and take positions on federal and state legislation that impacts our workforce and business community.

The City Supports:

1. Legislation that would provide State or Federal aid and assistance to support local small businesses, including grants, low-interest loans, and technical assistance programs.

2. Legislation that would provide local officials more discretion in the use of State and Federal funds for economic development purposes.

3. Legislation that would eliminate the matching dollar requirements for economic development state grants.

August 4, 2025 Special & Regular CC Mtg Page 191 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

4. Legislation that enacts and expands state tax incentives that assist City economic development and community revitalization efforts.

5. Legislation that would increase opportunities for environmentally beneficial jobs.

6. Legislation that supports streamlining regulations and reduces barriers to entrepreneurship, fostering a business-friendly environment.

7. Legislation that encourages initiatives to attract investment in key sectors such as technology, renewable energy, and tourism, promoting economic diversification and job creation.

8. Legislation that would increase funding, or create new funding sources, for local economic development, such as tax increment financing, community development block grants, business improvement districts, and tax credits.

9. Legislation that promotes equitable funding for K-12 education, including resources for high-needs schools and support for career and technical education programs.

10. Legislation that support initiatives that expand access to higher education, workforce training, and apprenticeship opportunities, preparing residents for jobs in emerging industries.

11. Legislation that promote partnerships between local schools, businesses, and community organizations to strengthen educational outcomes and workforce readiness.

3. Preserving Beautiful Homes and Neighborhoods
Housing and Homelessness Prevention
The City of San Fernando has taken measures to preserve the safety and beauty of our residential areas, create housing opportunities for low-income residents, and established efforts to address and prevent homelessness. As the City continues to develop home rehabilitation programs, maintaining property standards, historic homes, and local control of planning and zoning will further strengthen San Fernando’s charm and growth. The City will track and take positions on legislation that impacts local control of housing, planning, and zoning.

The City Supports:

1. Legislation and programs that provide funding and housing assistance programs at all income levels, including extremely-low and very-low income households.

2. Legislation and programs that assist the public and private sectors in funding workforce housing.

3. Legislation to streamline historic preservation regulations and procedures for the designation of properties as historic resources.

4. Legislation that protects property ownership and prioritizes small property owners over institutional investors.

5. Legislation that provides support services and housing services to seniors and disabled residents.

6. Legislation that changes the current State Density Bonus law to restore local control.

7. Legislation that provides additional resources for the development of affordable housing programs and/or expand code enforcement programs to protect existing housing stock.

August 4, 2025 Special & Regular CC Mtg Page 192 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

8. Changes to state law that recognizes the production and protection of all housing types in the City for the State’s RHNA purposes.

9. Legislation and grant opportunities that preserve or increase funding for the Community Development Block Grant (CDBG) program and HOME Investment Partnerships Program.

10. Legislation that authorizes funding to assist local agencies in the development of affordable housing.

11. Legislation increases the protection of tenants’ rights.

12. Legislation, regulatory, or administrative efforts that provide additional authority or funding for municipalities to address homeless issues within their communities.

13. Legislation that supports homeless outreach, prevention programs, mental health crisis care, and other efforts to address the root causes of homelessness.

14. Legislation that provides direct funding to cities to implement local strategies.

The City Opposes:

1. Legislation and regulations that preempt local governments’ land use authority.

2. Legislation that removes local control, allows for irresponsible housing development in San Fernando, and interferes with protection of residential neighborhoods.

3. Legislation that reduces administrative fees for housing assistance to non-income earning clients (e.g. seniors and the disabled).

4. Legislation that creates inefficient processes or other obstacles to the provision of homeless services, as well as any new legislation that would abridge or limit local regulatory mechanisms designed to increase affordable housing production (e.g., inclusionary housing programs).

5. Legislation that proposes to convert the Regional Housing Need Assessment (RHNA) from a planning process to a production standard.

6. Legislation that seeks to circumvent local control and local circumstances when addressing homelessness.

4. Strengthen Climate Resilience and Environmental Justice Environmental Sustainability, Climate Resilience and Environmental Justice With the development of the San Fernando Park Infiltration Project, the Calles Verdes and Carlisle Green Alley storm water capture projects, the Pacoima Wash Bike Path, and a Citywide goal to increase tree canopy coverage by 33% by 2027, San Fernando is actively engaged in ensuring the community is resilient in the face of climate change. The City will track and take positions on federal and state proposed legislation that impacts these projects as well as those that affect their climate resilience and environmental justice goals.

The City Supports:

1. Legislation that supports efforts or provides funding to reduce greenhouse gas emissions, improve air quality, and mitigate the impacts of climate change, including investments in renewable energy and sustainable transportation.

August 4, 2025 Special & Regular CC Mtg Page 193 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

2. Legislation that provides funding for electrification initiatives and the associated infrastructure (i.e. electric charging stations).

3. Legislation, regulatory proposals, or grant opportunities for local governments that provide funding for developing or enhancing alternative fueling stations for vehicles.

4. Financial incentives for renewable energy, such as the Clean Renewable Energy Bond (CREB) program.

5. Changes to the Water Infrastructure Finance and Innovation Act (WIFIA) program to provide assistance toward 100% of the cost of a project. In addition, the City is supportive of the WIFIA program for local and regional water supply projects that help protect against drought related shortages or supply interruptions.

6. Legislation that would provide resources to address severe western drought conditions, supports safe drinking water, and increases funding for non-potable water infrastructure and storage.

7. Funding to implement local strategies will help create more resilient forests, improve wildfire mitigation, and help provide communities with clean, reliable water.

8. Legislation aimed at reducing disposable products and packaging, including product and disposal bans for environmentally problematic materials. Legislation that does not overly burden municipalities with data capture, reporting, and enforcement, which doesinclude reasonable phase out periods is ideal.

9. Legislation that would reform Proposition 218 and enhance the ability of public water agencies to finance storm water and recycled water infrastructure, provide flexibility for the establishment of conservation-based tiered rate structures, prevent cost shifts from one customer group to another, and allow public agencies - at their discretion, to implement lifeline water rates for low-income households.

10. Legislation and regulation that promotes responsible groundwater and surface water management.

The City Opposes:

1. Green House Gas (GHG) emissions reduction legislation that adds financial risk, creates regulatory uncertainty, impacts participation in the Cap and Trade Program, penalizes early voluntary action, or reduces the allocation of Low Carbon Fuel Standard credits.

2. RPS or GHG reduction targets that adversely impacts electric reliability, including any prohibitions on using natural gas-fired generation as necessary to mitigate electric transmission and distribution system constraints. Targets must be practical so that utilities are able to protect both ratepayer funds and public safety while encouraging environmental protection.

3. Air quality legislation that restricts the land use authority of cities.

4. Legislation that would preempt local land use authority over solid waste facilities, would restrict the ability of a city to issue a land use permit for a solid waste facility or would restrict the ability of a city to condition such facilities through conditional use permit process.

August 4, 2025 Special & Regular CC Mtg Page 194 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

5. Enhance Public Transportation to Move San Fernando
Transportation and Infrastructure Investment
With the East San Fernando Valley Regional Light Rail and Metrolink track expansion projects on the horizon, public transportation options for San Fernando residents will continue to increase over the next decade. The San Fernando Trolley and Mission City Transit currently provide free/affordable services for residents and visitors to move around the City, and the Trails Network is in place to diversify residents modes of transportation to meet intersecting climate and transportation goals. The City will track and take positions on legislation that impact these projects, while also ensuring that all transportation projects do not negatively affect the daily lives of San Fernando residents.

The City Supports:

1. Legislation that increases affordable public transit.

2. Legislation that provides incentives for the development of local transportation corridors.

3. Local, regional, State, and federal legislative, administrative, and regulatory efforts that will expand and/or supplement funding for maintaining transportation service program funds for employee benefits or for specific Metropolitan Transportation Authority (MTA) transportation programs and passenger rail service.

4. Local, regional, State, and federal legislative, administrative, and regulatory efforts that will expand and/or supplement funding for maintaining and upgrading major thoroughfares in the City.

5. Legislation that increases funding for transportation infrastructure projects, including road maintenance, public transit expansion, and active transportation infrastructure.

6. Legislation that supports initiatives to reduce traffic congestion, improve mobility options, and enhance connectivity within our city and with neighboring communities.

7. Legislation that provides funding for infrastructure investments that prioritize safety, accessibility, and sustainability, promoting multimodal transportation solutions for all residents.

8. Legislation and funding that supports the expansion of the City’s bike and pedestrian network, including implementation of the City’s Safe and Active Streets Plan.

The City Opposes:

1. Failing to account for safety, parking impacts, local traffic impacts, and economic and social justice concerns when regional transportation projects are planned within the City.

6. Build Resilient and Reliable Infrastructure
Infrastructure
Investing in infrastructure improvements is an investment in our residents' safety and quality of life. The City will track and take positions on federal and state proposed legislation that impacts their ability to build resilient and reliable infrastructure.

August 4, 2025 Special & Regular CC Mtg Page 195 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

The City Supports:

1. Legislation that allocates additional state funding for the upgrade, replacement, and construction of needed infrastructure at the state and local level.

2. Legislation and direct grant funding to local governments for a federal investment in transportation, water resources, housing, and community development.

3. Legislation to develop infrastructure for local performing art centers, libraries, parks, and recreational facilities.

4. Legislation, programs, and funding to close the digital divide and maximize access to broadband and 5G technologies.

The City Opposes:

1. Legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless technology facilities on public infrastructure or in the public right of way.

2. Regulatory efforts by Congress or the Federal Communications Commission to erode, limit, or eliminate local government authority regarding siting of cellular communications towers, transmission sites, or other infrastructure.

7. Forge Financial Strength and Stability
Budget and Municipal Finance
Financial sustainability is dependent on consistent sources of revenue and balanced financial management practices. The City will track and take positions on federal and state legislation that impacts local control of financial revenue sources and decision-making.

The City Supports:

1. Legislation or ballot measures that prevent the State from redirecting local government funds (i.e. local taxes, sales tax, property taxes, etc).

2. Legislation that promotes increased flexibility for the utilization of municipally generated revenues.

3. Legislation that changes the allocation of sales tax for online purchases from the County pool and reallocates it to the city where the purchase is made.

4. Direct fiscal assistance to local governments of all population sizes to address the loss of revenue from declared states of emergency or natural disasters.

5. Legislation that would restore the tax break for advanced refunding bonds.

6. Legislation to allow local governments to collect sales taxes on remote sales, such as online and catalog purchases based on the delivery address.

7. Legislation, regulatory proposals, or administrative actions to assure timely reimbursements of mandated reimbursements owed to the City of San Fernando by the State of California.

8. Legislation that maintains or enhances the City’s ability to keep and protect existing state and local funding sources providing revenues to the City of San Fernando.

August 4, 2025 Special & Regular CC Mtg Page 196 of 770 City of San Fernando 2025 Legislative Platform REVISED EXHIBIT “B”

The City Opposes:

1. Legislation or initiatives that would undermine voter-approved initiatives to guarantee ongoing revenue sources for local governments.

2. Legislation that undermines and preempts local authority over local taxes and fees.

3. Efforts to eliminate, or cap, the tax-exempt status of municipal bonds as a tool for local governments to finance large capital projects.

4. Legislation that imposes limits on governmental deferred compensation plans.

5. Legislation that limits local authority by prohibiting state and local taxes and fees in areas such as wireless services, video services (including but not limited to, internet protocol (“IPP”) enabled, streaming, and over-the-top services), and the sale of digital goods.

8. Emergency Preparedness: Supporting the Community
Emergencies and Natural Disasters
The City will track and take positions on federal and state proposed legislation that impacts local governments’ emergency preparedness capabilities. Specifically, staff will closely monitor legislation at the State and Federal levels pertaining to emergency response funding that relate to the 2025 Windstorm and Fire event, as well as measures that proactively work towards enhancing the community’s preparedness for future disasters.

The City Supports:

1. Legislation that directs fiscal assistance to local governments of all population sizes to address the catastrophic loss of revenue resulting from declared emergencies or natural disasters.

2. Legislation that directs fiscal assistance to publicly owned utilities to credit delinquent utility bills for their customers.

3. Legislation that encourages disaster preparedness and emergency planning, including funding to develop a permanent Emergency Operations Center (EOC) to further emergency management preparedness efforts. Seek direct and flexible funding to localities to sustain core services and provide community recovery programs while responding to public health emergencies and natural disasters.

4. Legislation that helps fund emergency management training as well as equipment and technology purchases necessary for day-to-day operations, disaster planning and operation of a fully capable Emergency Operations Center.

5. Legislation that increases the Fire Department’s ability to provide Emergency Medical Services; fire suppression and rescue services; hazardous material spill mitigation; fire prevention; arson investigation; and public education.

6. Legislation and regulation that contributes to increasing the seismic safety of buildings including seismic retrofit, retrofit funding, or higher levels of structural resilience of buildings.

7. Legislation that encourages disaster preparedness and emergency planning, including funding opportunities for emergency operations centers, emergency management training and facilities, backup generators, fire safety equipment and maintenance inspections, vegetation management, and increased staffing needs.

August 4, 2025 Special & Regular CC Mtg Page 197 of 770 RESOLUTION NO. 8213

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AUTHORIZING THE ADOPTION OF THE CITY OF SAN FERNANDO’S LEGISLATIVE ADVOCACY POLICY
WHEREAS, in the California legislature, between 1,900 and 2,500 bills are introduced each year.1 In 2022, 2,020 bills were introduced and, Governor Gavin Newsom signed 997 bills into law;2 and
WHEREAS, the City of San Fernando (“City”) seeks to effectively advocate on behalf of its residents through a formal, streamlined process to meet the speed and frequency of state and federal legislative action; and
WHEREAS, the San Fernando City Council (“City Council”) instructs the City Staff (“Staff”) on policy matters; and
WHEREAS, the City Council wishes to adopt the Legislative Advocacy Policy formalizing and streamlining the legislative advocacy procedures; and WHEREAS, the Legislative Advocacy Policy will include an attachment exhibit of the San Fernando Legislative Platform; and
WHEREAS, the City Council wishes to authorize City Staff to engage in legislative advocacy in accordance with the San Fernando Legislative Platform without requiring affirmative City Council approval each time; and
WHEREAS, the Legislative Platform may be updated by City Staff and approved by the City Council on an annual basis; and
WHEREAS, an affirmative vote of a majority of City Council will be necessary to determine the City’s official position if the City Council and/or Staff are unclear on the City’s position in relation to the Legislative Platform.
1 Micheli, Chris. “How Many Bills Historically Get Introduced in the California Legislature?” California Globe, September 29, 2022. https://californiaglobe.com/articles/how-many-bills-historically-get-introduced-in-thecalifornia-legislature/. 2 California, State of. “Bills, Bills, Bills.” California Governor, October 3, 2022. https://www.gov.ca.gov/2022/10/02/bills-billsbills/#:~:text=SACRAMENTO%20%E2%80%93%20Governor%20Gavin%20Newsom%20just,signing%20997%20bills %20into%20law.








 






August 4, 2025 Special & Regular CC Mtg
ATTACHMENT "B"

RES. NO. 8213
2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that all of the facts set forth in the Recitals of this Resolution are true and correct.

SECTION 2. Environmental Review. The City Council hereby finds that the adoption of the City of San Fernando Legislative Advocacy Policy is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), “Common Sense Exemption,” because it can be seen with certainty that there is no possibility that the adoption of this Plan, in and of itself, may have a significant effect on the environment.

SECTION 3. Findings. The City Council, as consideration of the Legislative Advocacy Policy, as recommended by City staff and reports thereof, makes the following findings:
a. The proposed Legislative Advocacy Policy and Legislative Platform will help expedite the City of San Fernando’s current process to support or oppose local, state, and federal legislation without requiring City Council review and approval each time. b. The Legislative Platform may be updated by City Staff and approved by the City Council on an annual basis.

SECTION 4. Adopt the Legislative Advocacy Policy (Exhibit “A”).

SECTION 5. Approve the City of San Fernando 2023 Legislative Advocacy Platform (Exhibit “B”).

SECTION 6. Appoints the City Manager, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project; and
SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 21st day of February, 2023.

Celeste T. Rodriguez, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk








 






August 4, 2025 Special & Regular CC Mtg Page 199 of 770 RES. NO. 8213
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8213 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 21st day of February, 2023, by the following vote of the City Council:

AYES: Solorio, Fajardo, Montañez, Mendoza, Rodriguez - 5 NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of March, 2023.

Julia Fritz, City Clerk








 








August 4, 2025 Special & Regular CC Mtg Page 200 of 770 EXHIBIT “A”
RES. NO. 8213
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CC-02212023 | Page 1 of 4

POLICY/PROCEDURE

SUBJECT ISSUANCE
Legislative Advocacy Policy

ORIGINAL DATE
2/21/2023

EFFECTIVE
2/21/2023

CURRENT DATE EFFECTIVE
CATEGORY POLICY NO. SUPERSEDES
City Council Policy CC-02212023

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
To establish guidelines and standards regarding utilizing City resources to provide the City’s position on proposed legislation to Federal, State, and Local elected officials. The Legislative Platform identifies the City’s broad advocacy positions on issues and legislation. They are short-term in nature, typically speak to current issues, and support the Council and staff on intergovernmental matters. They are a component of the City Council Policies, which provide guidelines for City action in all areas of City business. City business is defined as all matters directly related to service delivery, or otherwise contributing to the City’s operational success.

SECTION II. STATEMENT OF POLICY
Each year the City Manager shall present a draft Legislative Platform to City Council. Once approved, these positions become the official City advocacy position on pending legislation.

The Legislative Platform is utilized by Councilmembers and staff throughout the year to determine City positions on legislation and intergovernmental issues and minimizes the need for staff to request direction from Council on legislation and issues as they arise. The Legislative Advocacy Policy should not duplicate policies already cited in other Council Policy documents, i.e. the Council Policy Manual, General Plan, Municipal Code, etc.

Throughout the year, staff monitors and researches pending legislation to identify bills that could significantly impact San Fernando. Research actions range from web site research to contacting legislative analysts in government offices and city associations. Staff may conduct advocacy should issues arise throughout the year that significantly impact the City, and if Council positions have previously been established by the Legislative Platform.

To consolidate documents, underscore important issues, and focus the City's limited advocacy resources, the Legislative Advocacy Policy includes the City’s annual Legislative Platform. Following annual Council approval, the current year’s Legislative Platform will provide the substantive basis through City Council and City staff engage in legislative advocacy.

The City Manager shall monitor the provisions of the Legislative Platform within the City Manager’s responsibilities outlined in the Municipal Code. Disagreement in interpretation of how proposed legislation either aligns or does not align with the Legislative Platform shall be resolved by the City Council. The City Manager may institute administrative policy to implement this policy if necessary. At the time a new 







 






August 4, 2025 Special & Regular CC Mtg Page 201 of 770

LEGISLATIVE ADVOCACY POLICY
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CC-02212023 | Page 2 of 4 EXHIBIT “A” POLICY/PROCEDURE:

RES. NO. 8213
Councilmember is seated, the City Manager should review this policy and the Legislative Platform with him/her.

Annually, the City Manager shall review the resource requirements necessary to support the level of service specified in this policy, and recommend as a part of the proposed budget necessary changes of budget resources.

SECTION III. PROCEDURES
A. City Council to City Manager:

1. A City Council member notifies the City Manager that a state or federal bill, a rule proposed by a regulatory agency, or a proposed ordinance or resolution considered by a local governing body, conflicts or aligns with the Legislative Platform.

2. The City Manager and the relevant City Department Head(s) review the legislation to determine whether immediate action should be taken.
a. If yes, then the City Manager will engage in legislative advocacy in accordance with the position stated in the Legislative Platform.
i. The City Manager will electronically notify the City Council of the submission of a letter or intent to call the relevant representatives or agencies.
ii. All legislative advocacy will be documented in a Legislative Advocacy Quarterly Summary. b. If no, or if the City’s position is unclear, then the City Manager will recommend (via electronic notification) the Councilmember request to discuss the legislation, via the City Council agenda process, in order to adopt a position. If adopted, the vote will also include the next steps to perform legislative advocacy.

B. City Staff to City Manager:

1. A City Staff member(s) notifies the City Manager that a state or federal bill, a rule proposed by a regulatory agency, or a proposed ordinance or resolution considered by a local governing body, conflicts or aligns with the Legislative Platform.

2. The City Manager reviews the legislation to determine whether immediate action should be taken. a. If yes, then the City Manager will engage in legislative advocacy in accordance with the position stated in the Legislative Platform.
i. The City Manager will electronically notify the City Council of the submission of a letter or intent to call the relevant representatives or agencies.
ii. All legislative advocacy will be documented in a Legislative Advocacy Quarterly Summary. 







 






August 4, 2025 Special & Regular CC Mtg Page 202 of 770

LEGISLATIVE ADVOCACY POLICY
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CC-02212023 | Page 3 of 4 EXHIBIT “A” POLICY/PROCEDURE:

RES. NO. 8213
b. If no, or if the City’s position is unclear, the staff member will write a report to discuss during the next possible City Council meeting, and then the City Council will vote to adopt or deny the position. If adopted, the vote will also include the next steps to perform legislative advocacy.

C. City Partners to City Councilmember or City Manager:

The City of San Fernando is a member of a number of organizations that monitor legislation including, but not limited to, the League of California Cities, the Independent Cities Association, and the California Contract Cities Association. These organizations, as well as other coalitions aligned with the City’s legislative priorities, inform Councilmembers and City Staff of opportunities to take formal positions on proposed legislation.

1. A City Partner notifies a City Council member or City Staff member of a state or federal bill, a rule proposed by a regulatory agency, or a proposed ordinance or resolution considered by a local governing body, that conflicts or aligns with the Legislative Platform.

2. If the City Council member is contacted by a City Partner, they notify the City Manager pursuant to the City Council to City Manager section above.

3. The City Manager and relevant Department Director(s) review the legislation to determine whether immediate action should be taken.
a. If yes, then the City Manager will engage in legislative advocacy in accordance with the position stated in the Legislative Platform.
i. The City Manager will electronically notify the City Council of the submission of a letter or intent to call the relevant representatives or agencies.
ii. All legislative advocacy will be documented in a Legislative Advocacy Quarterly Summary. b. If no, or if the City’s position is unclear, the staff member will write a report to discuss during the next possible City Council meeting, and then the City Council will vote to adopt or deny the position. If adopted, the vote will also include the next steps to perform legislative advocacy.

D. Councilmember Individual Advocacy:

City Councilmembers may individually advocate on behalf of themselves regarding legislation impacting the City.

If a City Councilmember chooses to engage in legislative advocacy on behalf of themselves, then they shall electronically notify the City Manager.

E. Legislative Advocacy Quarterly Summary:

The City Manager shall send a “Legislative Advocacy Quarterly Summary” to the City Council at the end of each quarter. The “Legislative Advocacy Quarterly Summary” is a compilation of the legislative advocacy work in the prior 3 months, and may be included in regular quarterly reports by the City Manager. The Summary will include:








 






August 4, 2025 Special & Regular CC Mtg Page 203 of 770

LEGISLATIVE ADVOCACY POLICY
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CC-02212023 | Page 4 of 4 EXHIBIT “A” POLICY/PROCEDURE:

RES. NO. 8213

1. A brief description of the letters sent, which includes date and purpose of advocacy.

2. The dates of phone calls with elected representatives and regulatory agencies if applicable.

3. The specific legislation discussed.

SECTION IV. DEFINITIONS
A. Legislative Advocacy –

1. Writing letters or making phone calls to elected county, state, and federal representatives, or regulatory agencies, in support or opposition to a proposed legislation or rule.

2. Adopting resolutions with the City’s position.

B. Legislative Advocacy Quarterly Summary – A compilation of the City’s legislative advocacy work during the previous quarter.

C. City Partner – Organizations and coalitions that the City is a member of, or may or may not choose to join.

D. Legislative Platform – A document including the state and federal policy positions of the City, which is evaluated on an annual basis and must be approved by the City Council.

SECTION V. LEGISLATIVE PLATFORM
The City of San Fernando’s Legislative Platform will be established annually by City Staff and reviewed by City Council.

The City Council reviews and adopts the Legislative Platform, which forms the basis for legislative advocacy activities engaged in by City Council Members and City Staff.

The Legislative Platform is informed by the City’s Strategic Goals, City Partner advocacy priorities, and neighboring cities positions.

SECTION VI. AUTHORITY
Policy adopted by the City Council on February 21, 2023, by order of City Council Resolution No. 8213 







 






August 4, 2025 Special & Regular CC Mtg Page 204 of 770 EXHIBIT “B”
RES. NO. 8213
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG City of San Fernando
2023 Legislative Platform
In accordance with City Council Legislative Advocacy Policy No. CC-02212023 Revised February 2023
Guiding Principles

1. Preserve Local Funding
The City supports the protection of existing state and local funding sources and the authorities that provide revenues to the City of San Fernando. Such areas include the protection of stateshared revenues, assets of the former redevelopment agency, development impact fees, and the ability to collect compensation for the use of the public right-of-way or City-owned facilities. The City opposes any new mandates that are unfunded and/or inadequately funded.

At the federal level, the City supports the preservation and enhancement of federal assistance to local governments. This includes increasing federal funding for domestic discretionary programs that support residents in San Fernando.

2. Preserve Local Authority
The City supports local decision-making authority and opposes preemption of local control. Cities are voluntarily created by the residents of a community to provide local self-government and to make decisions at a local level to best meet the needs of the community. Each community has unique needs and characteristics that are best met by policies set by its local governing body. The City supports efforts that help municipalities maintain local control for reasonable development standards of land use regulation for housing, including accessory dwelling units and single familyzoned properties.

At the Federal level, the City opposes efforts to limit the ability of local governments to address matters such as the imposition of taxes and fees, enforcement of zoning and land use regulations, or the ability to ensure the safety of our residents.








 






August 4, 2025 Special & Regular CC Mtg Page 205 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

City Strategic Goals and Legislative Platform
The City of San Fernando’s 2022- 2027 Strategic Goals help frame the City’s Legislative Platform, as follows:.

1. Focus On Community First
a. Public Safety
b. Libraries, Parks, and Open Space
c. Public Health

2. Cultivating A Stronger Local Economy
a. Economic Development

3. Preserve Beautiful Homes And Neighborhoods
a. Housing

4. Strengthen Climate Resilience And Environmental Justice a. Climate Resilience and Environmental Justice

5. Enhance Public Transportation To Move San Fernando
a. Public Transportation

6. Build Resilient And Reliable Infrastructure
a. Infrastructure

7. Forge Financial Strength And Stability
a. Budget and Municipal Finance

8. Emergency Preparedness: Supporting The Community
a. Emergencies and Natural Disasters

1. Focus On Community First
Public Safety
The safety of San Fernando residents is the City’s highest priority. The City will track and take positions on federal and state legislation that impacts law enforcement, disaster preparedness training and safety.

The City Supports:

1. Legislation and funding to improve the safety, security, and quality of life for all San Fernando residents, businesses and visitors.

2. Reasonable criminal justice reform measures that are inclusive of concerns from prosecutors, victims’ rights groups, and law enforcement agencies and do not hinder law enforcement’s ability to protect the community.

3. Legislation that helps reduce recidivism, help rehabilitate recidivist offenders, and expand funding for these efforts.

4. Legislation that would take advantage of the latest technology to prevent and resolve crimes, such as the ability to use surveillance cameras, automatic license plate recognition, and DNA testing.








 






August 4, 2025 Special & Regular CC Mtg Page 206 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

5. Legislation that provides local jurisdictions greater flexibility to set enforceable speed limits.

6. Legislation and funding to reduce and prevent gun violence, crimes, drug use, and gang violence, and to promote public outreach and intervention programs that specifically divert juveniles from the criminal justice system.

7. Legislation that would increase federal resources for law enforcement recruiting efforts, training particularly, as it relates to de-escalation and proportional use of force, and maintenance of body-worn camera programs.

8. Legislation that prevents and reduces crime by assisting and providing supportive services for individuals in need, and holding those accountable for crimes committed.

9. Legislation that ensures public safety through the assistance and rehabilitation of individuals challenged with mental illness and/or substance abuse, and resources for these efforts to increase awareness, public education, and training opportunities.

Libraries, Parks, and Open Space
The seven San Fernando park facilities and County-operated Public Library are crucial aspects of the community. They allow residents to learn, connect, and play, while strengthening the bonds among residents. The City will track and take positions on legislation in order to maintain and enhance the quality of parks, open spaces, and the public library.

The City Supports:

1. Legislation that provides funding for rehabilitation, development, and capital improvements of local parks, libraries, and community facilities.

2. Legislation that preserves and protects open space.

3. Legislation and funding that aim to support the development and maintenance of parks and green space.

4. Legislation and administrative actions that protect the ability for a local government to preserve open space in and around a local government’s jurisdiction.

5. Full funding of the state’s obligation to support local public libraries pursuant to existing formulas established in the state’s education code.

Public Health
With the creation of the Healthy San Fernando initiative in 2014, the City revamped its efforts to support the health of its residents. The successful “100 Citizens Outdoor Adult & Senior Fitness Program” facilitated conversations about healthy eating, and offered spinning, yoga, and pilates classes, among other programming, for community members. Improving the health of residents through citywide programming, increased funding in public health institutions, and more equitable access to the health care system, will frame the positions the City takes on federal and state legislation throughout 2023.

The City Supports:

1. Legislation that creates options and opportunities for access to affordable healthcare.

2. Legislation that protects the rights of diverse populations, the LGBTQ+ community, and of women (including reproductive rights), to support improved health outcomes. 







 






August 4, 2025 Special & Regular CC Mtg Page 207 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

3. Legislation and local funding opportunities to increase access to subsidized meal programs for older adults and youth.

4. Legislation that helps foster independence, well-being, and access to resources for older adults.

5. Legislation which provides state and federal funding opportunities to increase access to childcare for the community.

6. Legislation to improve access to programs and services for mental and behavioral health.

7. Legislation that aims to identify and resolve the effects of institutional racism that drive health inequities in the population.

8. Legislation to improve health coverage in a comprehensive manner provided adequate funding and cost controls are in place.

9. Legislation and local funding opportunities to increase access to subsidized meal programs for older adults and youth.

2. Cultivating a Stronger Local Economy
Economic Development
San Fernando’s downtown business corridor and rich cultural history provide a strong foundation for sustained economic development and prosperity. With nine new businesses including restaurants, auto shops, a shipping store opening in 2022, and a Target set to open in the summer of 2023, we must leverage this momentum to bring in more businesses, create more jobs, and strengthen our local economy. The City will track and take positions on federal and state legislation that impacts our workforce and business community.

The City Supports:

1. Legislation that would provide State or Federal aid and assistance in the development of local and regional economies.

2. Legislation that would provide local officials more discretion in the use of State and Federal funds.

3. Legislation that would eliminate the matching dollar requirements for economic development state grants.

4. Legislation that enacts and expands state tax incentives that assist City economic development and community revitalization efforts.

5. Legislation that would increase opportunities for environmentally beneficial jobs.

6. Legislation that authorizes a local agency the authority to regulate the delivery of cannabis or cannabis products within its jurisdictional boundaries.

The City Opposes:

1. Legislation or regulatory action that seeks to limit or eliminate municipal authority to regulate or ban commercial growing, processing, licensing, sale, or transport of cannabis or cannabis products for recreational or medical use.

3. Preserving Beautiful Homes and Neighborhoods








 






August 4, 2025 Special & Regular CC Mtg Page 208 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

Housing
The City of San Fernando has taken measures to preserve the safety and beauty of our residential areas and create housing opportunities for low-income residents. As the City prepares to develop home rehabilitation programs, maintaining property standards, historic homes, and local control of planning and zoning will further strengthen San Fernando’s charm and growth. The City will track and take positions on legislation that impacts local control of housing, planning, and zoning.

The City Supports:

1. Legislation and programs that provide funding and housing assistance programs at all income levels, including extremely-low and very-low income households.

2. Legislation and programs that assist the public and private sectors in funding workforce housing.

3. Legislation to streamline historic preservation regulations and procedures for the designation of properties as historic resources.

4. Legislation that protects property ownership and prioritizes small property owners over institutional investors.

5. Legislation that provides support services and housing services to seniors and disabled residents.

6. Legislation that changes the current State Density Bonus law to restore local control.

7. Legislation that provides additional resources for the development of affordable housing programs and/or expand code enforcement programs to protect existing housing stock.

8. Changes to state law that recognizes the production and protection of all housing types in the City for the State’s RHNA purposes.

9. Legislation and grant opportunities that preserve or increase funding for the Community Development Block Grant (CDBG) program and HOME Investment Partnerships Program.

10. Legislation that authorizes funding to assist local agencies in the development of affordable housing.

11. Legislation, regulatory, or administrative efforts that provide additional authority or funding for municipalities to address homeless issues within their communities.

12. Legislation that ensures state and regional initiatives to address homelessness and mental health crisis care, as well as grant programs that provide direct funding to cities to implement local strategies.

The City Opposes:

1. Legislation and regulations that preempt local governments’ land use authority.

2. Legislation that removes local control, allows for irresponsible housing development in San Fernando, and interferes with protection of residential neighborhoods.

3. Legislation that reduces administrative fees for housing assistance to non-income earning clients (seniors and the disabled).









 






August 4, 2025 Special & Regular CC Mtg Page 209 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

4. Legislation that creates inefficient processes or other obstacles to the provision of homeless services, as well as any new legislation that would abridge or limit local regulatory mechanisms designed to increase affordable housing production (e.g., inclusionary housing programs).

5. Legislation that proposes to convert the Regional Housing Need Assessment (RHNA) from a planning process to a production standard.

6. Legislation that seeks to circumvent local control and local circumstances when addressing homelessness.

4. Strengthen Climate Resilience and Environmental Justice Climate Resilience and Environmental Justice
With the development of the San Fernando Park Infiltration Project, the Calles Verdes storm water capture project, the Pacoima Wash Bike Path, and a Citywide goal to increase tree canopy coverage by 33% by 2027, San Fernando is actively engaged in ensuring the community is resilient in the face of climate change. These efforts are in conjunction with the City’s installation of five electric vehicle charging stations and one compressed natural gas station. The City will track and take positions on federal and state proposed legislation that impacts these projects as well as those that affect their climate resilience and environmental justice goals.

The City Supports:

1. Legislation that prioritizes the environment and balances the needs of the community.

2. Legislative efforts to increase climate resilience and adaptation funding for impacted communities like San Fernando.

3. Legislation that provides funding for electrification initiatives (i.e. electric charging stations).

4. Initiatives that avoid duplicative climate policies and are designed to lower greenhouse gas emissions, while urging consideration of technical feasibility, costs to ratepayers, as well as the time that it will take utilities to come into compliance with proposed initiatives.

5. Initiatives to reduce greenhouse gas emissions from the transportation sector through increased incentives for electric vehicles and funding for associated infrastructure.

6. Financial incentives for renewable energy, such as the Clean Renewable Energy Bond (CREB) program.

7. Changes to the Water Infrastructure Finance and Innovation Act (WIFIA) program to provide assistance toward 100% of the cost of a project. In addition, the City is supportive of the WIFIA program for local and regional water supply projects that help protect against drought related shortages or supply interruptions.

8. Legislation that would provide resources to address severe western drought conditions, including increased funding for non-potable water infrastructure and storage.

9. Legislation that would provide funding to improve California’s headwaters, which provide flow to surface and groundwater supplies, and are critical to sustain local watersheds.

Funding to implement local strategies will help create more resilient forests, improve wildfire mitigation, and help provide communities with clean, reliable water. 







 






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10. Legislation that improves air quality.

11. Legislation that ensures and conserves safe drinking water.

12. Legislation aimed at standardizing the resin code labeling on plastic packaging to make it easier to locate on the item and easier for the consumer to read.

13. Legislation aimed at reducing disposable products and packaging, including product and disposal bans for environmentally problematic materials. Legislation that does not overly burden municipalities with data capture, reporting, and enforcement, which does include reasonable phase out periods is ideal.

14. Legislation that would reform Proposition 218 and enhance the ability of public water agencies to finance storm water and recycled water infrastructure, provide flexibility for the establishment of conservation-based tiered rate structures, prevent cost shifts from one customer group to another, and allow public agencies - at their discretion, to implement lifeline water rates for low-income households.

15. Legislation that would maximize efficient water use and reduce water waste in California while reflecting local conditions, demand hardening, and historic conservation efforts.

16. Legislation and regulation that promotes responsible groundwater and surface water management.

17. Legislation that revises water quality testing standards based on scientific data as well as legislative and regulatory activities that will help ensure a fair and balanced compliance and enforcement structure for potable and related water discharges.

18. Legislation, regulatory proposals, or grant opportunities for local governments that provide funding for developing or enhancing alternative fueling stations for vehicles.

The City Opposes:

1. Green House Gas emissions reduction legislation that adds financial risk, creates regulatory uncertainty, impacts participation in the Cap and Trade Program, penalizes early voluntary action, or reduces the allocation of Low Carbon Fuel Standard credits.

2. Renewable Portfolio Standard (RPS) legislation that extends California Energy Commission (“CEC”) jurisdiction over Publicly Owned Utilities (“POU”). Local elected governing bodies, such as the City Council, are best positioned to determine the appropriate means for local utilities to achieve GHG reductions.

3. RPS or GHG reduction targets that adversely impacts electric reliability, including any prohibitions on using natural gas-fired generation as necessary to mitigate electric transmission and distribution system constraints. Targets must be practical so that utilities are able to protect both ratepayer funds and public safety while encouraging environmental protection.

4. Air quality legislation that restricts the land use authority of cities.

5. Legislation redirected the funds authorized by Health and Safety Code Section 44223, which are currently used by local governments for locally based air quality programs.

6. Legislation that would preempt local land use authority over solid waste facilities, would restrict the ability of a city to issue a land use permit for a solid waste facility or would restrict the ability of a city to condition such facilities through conditional use permit process.








 






August 4, 2025 Special & Regular CC Mtg Page 211 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

5. Enhance Public Transportation to Move San Fernando
Public Transportation
With the East San Fernando Valley Regional Light Rail and Metrolink track expansion projects on the horizon, public transportation options for San Fernando residents will continue to increase over the next decade. The San Fernando Trolley and Mission City Transit currently provide affordable services for residents and visitors to move around the City, and the Trails Network is in place to diversify residents modes of transportation to meet intersecting climate and transportation goals. The City will track and take positions on legislation that impact these projects, while also ensuring that all transportation projects do not negatively affect the daily lives of San Fernando residents.

The City Supports:

1. Legislation that increases affordable public transit.

2. Legislation that provides incentives for the development of local transportation corridors.

3. Local, regional, State, and federal legislative, administrative, and regulatory efforts that will expand and/or supplement funding for maintaining transportation service program funds for employee benefits or for specific Metropolitan Transportation Authority (MTA) transportation programs and passenger rail service.

4. Local, regional, State, and federal legislative, administrative, and regulatory efforts that will expand and/or supplement funding for maintaining and upgrading major thoroughfares in the City.

The City Opposes:

1. Failing to account for safety, parking impacts, local traffic impacts, and economic and social justice concerns when regional transportation projects are planned within the City.

6. Build Resilient and Reliable Infrastructure
Infrastructure
Investing in infrastructure improvements is an investment in our residents' safety and quality of life. The City will track and take positions on federal and state proposed legislation that impacts their ability to build resilient and reliable infrastructure.

The City Supports:

1. Legislation that allocates additional state funding for the upgrade, replacement, and construction of needed infrastructure at the state and local level.

2. Legislation and direct grant funding to local governments for a federal investment in transportation, water resources, housing, and community development.

3. Legislation to develop infrastructure for local performing art centers, parks, and recreational facilities.

4. Legislation, programs, and funding to close the digital divide and maximize access to broadband and 5G technologies.








 






August 4, 2025 Special & Regular CC Mtg Page 212 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

The City Opposes:

1. Legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless technology facilities on public infrastructure or in the public right of way.

2. Regulatory efforts by Congress or the Federal Communications Commission to erode, limit, or eliminate local government authority regarding siting of cellular communications towers, transmission sites, or other infrastructure.

7. Forge Financial Strength and Stability
Budget and Municipal Finance
Financial sustainability is dependent on consistent sources of revenue and balanced financial management practices. The City will track and take positions on federal and state legislation that impacts local control of financial revenue sources and decision-making.

The City Supports:

1. Legislation or ballot measures that prevent the State from redirecting local government funds (i.e. local taxes, sales tax, property taxes, etc).

2. Legislation that promotes increased flexibility for the utilization of municipally generated revenues.

3. Legislation that changes the allocation of sales tax for online purchases from the County pool and reallocates it to the city where the purchase is made.

4. Direct fiscal assistance to local governments of all population sizes to address the loss of revenue from the COVID-19 pandemic and similar natural disasters.

5. Legislation that would restore the tax break for advanced refunding bonds.

6. Legislation to allow local governments to collect sales taxes on remote sales, such as online and catalog purchases based on the delivery address. California alone loses over $4 billion annually in uncollected sales and use taxes on remote sales.

7. Legislation, regulatory proposals, or administrative actions to assure timely reimbursements of mandated reimbursements owed to the City of San Fernando by the State of California.

8. Legislation that maintains or enhances the City’s ability to keep and protect existing state and local funding sources providing revenues to the City of San Fernando.

The City Opposes:

1. Legislation or initiatives that would undermine voter-approved initiatives to guarantee ongoing revenue sources for local governments.

2. Legislation that undermines and preempts local authority over local taxes and fees.

3. Efforts to eliminate, or cap, the tax-exempt status of municipal bonds, as it’s a tool for local governments to finance large capital projects.

4. Legislation that imposes limits on governmental deferred compensation plans. 







 






August 4, 2025 Special & Regular CC Mtg Page 213 of 770 City of San Fernando 2023 Legislative Platform EXHIBIT “B”

5. Legislation that limits local authority by prohibiting state and local taxes and fees in areas such as wireless services, video services (including but not limited to, internet protocol (“IPP”) enabled, streaming, and over-the-top services), and the sale of digital goods.

6. Legislation that mandates participation in Social Security for local government employees covered by other retirement and/or pension systems.

8. Emergency Preparedness: Supporting the Community
Emergencies and Natural Disasters
The City will track and take positions on federal and state proposed legislation that impacts local governments emergency preparedness capabilities.

The City Supports:

1. Legislation that directs fiscal assistance to local governments of all population sizes to address the catastrophic loss of revenue resulting from the COVID-19 global pandemic and similar natural disasters.

2. Legislation that directs fiscal assistance to publicly owned utilities to credit delinquent utility bills for their customers.

3. Legislation that encourages disaster preparedness and emergency planning, including funding to develop a permanent Emergency Operations Center (EOC) to further emergency management preparedness efforts. Seek direct and flexible funding to localities to sustain core services and provide community recovery programs while responding to public health emergencies and natural disasters.

4. Legislation that helps fund emergency management training as well as equipment and technology purchases necessary for day-to-day operations, disaster planning and operation of a fully capable Emergency Operations Center.

5. Legislation that increases the Fire Department’s ability to provide Emergency Medical Services; fire suppression and rescue services; hazardous material spill mitigation; fire prevention; arson investigation; and public education.

6. Legislation and regulation that contributes to increasing the seismic safety of buildings including seismic retrofit, retrofit funding, or higher levels of structural resilience of buildings.

7. Legislation that encourages disaster preparedness and emergency planning, including funding opportunities for emergency operations centers, emergency management training and facilities, backup generators, fire safety equipment and maintenance inspections, vegetation management, and increased staffing needs. 







 






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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager

Date: August 4, 2025
Subject: Consideration to Adopt a Resolution Appropriating Funding for a Financial Assistance Program, Food Distribution Program, and Staff Overtime for a Rapid Response Communications Team
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8398 (Attachment “A”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund Reserve for a Financial Assistance Program related funding to Home Again LA, Food Distribution Program related funding to Ignite the Light of Hope, and staff overtime for a rapid response communications team; and

b. Authorize the City Manager, or designee, to appropriate funds and amend the budget to address these changes.

BACKGROUND:

At the July 7, 2025 Regular City Council Meeting, the City Council approved several programming items related to immigrant-related assistance and community resources, to establish the San Fernando Together initiative. The staff report noted that any options selected by the City Council with funding considerations would return to the next City Council meeting with a resolution to appropriate funds accordingly. The following are the elements that were approved:
a. Partnership with Home Again LA to administer a Financial Assistance Program with an initial budget of $10,000 and City Manager authority to raise the budget to as much as $15,000;
b. Partnership with Ignite the Light of Hope Foundation to operate two (2) food distributions in the City for an amount not to exceed $5,000; and
c. Overtime budget for staff to support the implementation of a “Rapid Response Team” for up to $11,250 in FY 2025-2026.

August 4, 2025 Special & Regular CC Mtg Page 217 of 770 Consideration to Adopt a Resolution Appropriating Funding for a Financial Assistance Program, Food Distribution Program, and Staff Overtime for a Rapid Response Communications Team

ANALYSIS:

On July 7, 2025, City Council approved three initial programs related to immigrant activities, with the agreement that associated funding would be authorized at the next available City Council meeting. These initial program approvals enabled the launch of San Fernando Together, an initiative developed to assist residents impacted by recent immigration enforcement activities.

The following are the San Fernando Together programs that were approved:
a. Partnership with Home Again LA to administer a Financial Assistance Program with an initial budget of $10,000 and City Manager authority to raise the budget to as much as $15,000;
b. Partnership with Ignite the Light of Hope Foundation to operate two (2) food distributions in the City for an amount not to exceed $5,000; and c. Overtime budget for staff to support the implementation of a “Rapid Response Team” for up to $11,250 in FY 2025-2026.

A budget resolution is next needed to formally authorize the allocation and expenditure of public funds for specific purposes within the fiscal year. The approval of this resolution would memorialize the existing program and partnership approvals provided by the City Council and enable staff to adjust the budget to itemize all related expenses accurately.

BUDGET IMPACT:

If the City Council approves Resolution No. 8398, budget appropriations totaling $31,250 will be completed to reflect the categories outlined in the following table:

Resource Area Appropriation Amount Account
Home Again LA (budget for
administration of a Financial
Assistance Program)
Initial $10,000 budget, with City
Manager discretion to
authorize the use of up to
$15,000 for the program.
001-101-0000-4260
Ignite the Light of Hope
Foundation (payment for food
distributions in July)
$5,000
001-101-0000-4260
Staff overtime for a Rapid
Response Communications
Team
Up to $11,250 for short-term
expanded services 001-107-0000-4105
August 4, 2025 Special & Regular CC Mtg Page 218 of 770 Consideration to Adopt a Resolution Appropriating Funding for a Financial Assistance Program, Food Distribution Program, and Staff Overtime for a Rapid Response Communications Team

CONCLUSION:

It is recommended that the City Council adopt Resolution No. 8398 (Attachment “A”) amending the budget for FY 2025-2026 to appropriate funds from the General Fund Reserve for a Financial Assistance Program related funding to Home Again LA, a Food Distribution Program related funding to Ignite the Light of Hope Foundation, and staff overtime for a rapid response communications team; and authorize the City Manager, or designee, to appropriate funds and amend the budget to address these changes.

ATTACHMENT:

A. Resolution No. 8398
August 4, 2025 Special & Regular CC Mtg Page 219 of 770 ATTACHMENT “A”
RESOLUTION NO. 8398

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, APPROPRIATING FUNDS FOR IMMIGRANTRELATED ASSISTANCE AND COMMUNITY RESOURCES WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the expenditures of the current City budget to appropriate additional funds for a Financial Assistance Program related funding to Home Again LA, Food Distribution Program related funding to Ignite the Light of Hope, and staff overtime for a rapid response communications team from the General Fund Reserves; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

ALLOCATION OF FUNDS FOR IMMIGRANT-RELATED ASSISTANCE & COMM. RESOURCES Increase in Contractual Services Expenditures $20,000
Account No. 001-101-0000-4260
Increase in Overtime Expenditures $11,250
Account No. 001-107-0000-4105

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 4th DAY OF AUGUST, 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
August 4, 2025 Special & Regular CC Mtg Page 220 of 770 RES. NO. 8398
2 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8398 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 4th day of August, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of August, 2025.

Julia Fritz, City Clerk
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager
Date: August 4, 2025
Subject: Consideration to Approve a Contract Services Agreement with Ignite the Light of Hope Foundation for Food Distributions and Home Grocery Delivery RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Contract Services Agreement with Ignite the Light of Hope Foundation (ITLH) (Attachment “A” – Contract No. 2412) to provide food distributions and direct to home grocery delivery in San Fernando; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.

BACKGROUND:

1. At the July 7, 2025 City Council meeting, Councilmember Patty Lopez agendized a proposal from ITLH to provide a food distribution program and home grocery delivery pilot program to San Fernando residents. As a result, the City Council approved a partnership with ITLH for up to $5,000 in funding to support two (2) food distributions in July. The City Council also directed staff to seek out opportunities to extend food distribution efforts into August and beyond.

2. On July 28, 2025, the County Supervisor’s Office awarded ITLH $50,000 to continue their food distribution efforts in San Fernando.

ANALYSIS:

The City of San Fernando recognizes the importance of fostering an inclusive, resilient, and equitable community where all residents—regardless of immigration status or socioeconomic background—have the opportunity to thrive. To support this vision, the City Council directed staff August 4, 2025 Special & Regular CC Mtg Page 225 of 770 Discussion and Consideration to Approve a Contract Services Agreement with Ignite the Light of Hope Foundation for Food Distributions and Home Grocery Delivery

to explore the development and expansion of immigration and community resource partnerships that provide critical services such as food security. These resources not only address the immediate needs of vulnerable populations, but also contribute to long-term public health, economic stability, and social cohesion.

To support this effort, in July 2025 the City of San Fernando launched San Fernadno Together, a citywide emergency relief program designed to assist residents impacted immigration-related activities, including providing one‑time financial grants, food distribution, and connecting households with supportive services. As part of the roll‑out, ITLH operated two food distributions at Las Palmas Park Gymnasium, serving 344 households, with at least 150 of those recorded indicating a San Fernando zip code and launched a pilot direct‑to‑home grocery delivery program. Coupled with the pilot success, staff was able to use this data as evidence in a letter of support to the County Supervisor’s Office to accompany their grant application for additional food distributions in the City of San Fernando. ITLH was notified on July 28, 2025, of the grant award of $50,000 to continue food distribution and delivery efforts in the City.

To achieve the City Council’s goal of expanding food distribution programs beyond July, staff created a proposed agreement (Attachment “A”) with ITLH to continue the partnership with the City for an additional six (6) months. The following are some key components of the proposed agreement:
• Completion of two (2) food distributions per month in the City of San Fernando • Continuation of the direct to home food delivery program for San Fernando residents • The remainder of the program will be funded through Los Angeles County Supervisor Horvath Discretionary Grant funding
• Ignite has requested that the City provide up to $5,000 in reimbursement for services provided within the City for the month of August 2025, with the agreement that the City will be paid back in full upon their receipt of the County’s grant funding.

If the agreement is approved, staff will work with ITLH to begin planning for August distributions and will continue advertising this program as a component of the San Fernando Together initiative.

ITLH committed to operating two food distributions on the last two Fridays of August. After August, ITLH will complete distributions every other week to avoid long gaps in service. ITLH is also in the process of obtaining freezer storage space that would enable them to begin scheduling Saturday distributions in the Fall.

BUDGET IMPACT:

There is sufficient funding available to provide a not-to-exceed reimbursable amount of $5,000 to ITLH for services performed in the City during August 2025. ITLH will then return the funding August 4, 2025 Special & Regular CC Mtg Page 226 of 770 Discussion and Consideration to Approve a Contract Services Agreement with Ignite the Light of Hope Foundation for Food Distributions and Home Grocery Delivery

back to the City, in full, for any payment made, using LA County Supervisor Discretionary Grant funds. This payment will be due to the City within thirty (30) days of the grant fund distribution from LA County. This amount will function as a full reimbursement of all funds provided by the City to complete the specified services outlined in this agreement.

All funding used to administer the program will be provided through LA County Supervisor Lindsey Horvath’s Discretionary Grant Fund. ITLH is anticipated to receive a distribution of $50,000 within four (4) to eight (8) weeks from LA County.

CONCLUSION:

It is recommended that the City Council approve the proposed agreement with ITLH.

ATTACHMENT:

A. Contract No. 2412
August 4, 2025 Special & Regular CC Mtg Page 227 of 770 CONTRACT NO. 2412

SHORT-FORM CONTRACT SERVICES AGREEMENT
(Parties: Ignite the Light of Hope Foundation and City of San Fernando) (Engagement: Food Distributions and Direct to Home Grocery Delivery in San Fernando) THIS SHORT-FORM CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into on the 4th day of August, 2025 (hereinafter, “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation, (hereinafter, “CITY”) and IGNITE THE LIGHT OF HOPE FOUNDATION (hereinafter “CONTRACTOR”). In consideration of their mutual covenants, the parties hereto agree as follows:

1. CONTRACTOR. Shall provide or furnish the following specified services and/or materials: Provide comprehensive assistance in the form of two (2) food distributions per month at City of San Fernando Facilities and a “Direct to Home Grocery Delivery Pilot Program” for six (6) months for San Fernando Residents beginning in August 2025 and ending in February 2026.

2. PERFORMANCE PERIOD. CONTRACTOR shall commence its performance of all services and tasks contemplated under this Agreement on August 4, 2025, and complete the same by or before February 4, 2026 (“Completion Date”), unless this Agreement is terminated sooner pursuant to Section 5(g). On or before the initial term Completion Date, an option to extend the agreement by an additional six (6) months will be presented to the City Council for consideration.

3. COMPENSATION.
a. In consideration for CONTRACTOR’s performance under this Agreement, CITY will reimburse CONTRACTOR for the purchase of food items and operational costs necessary to operate food distribution events and a home grocery delivery program in the City of San Fernando during the month of August 2025 for up to an amount not to exceed reimbursable of $5,000 to Ignite the Light of Hope Foundation (“Not-to-Exceed Sum”). b. CONTRACTOR shall submit the following to CITY:

1. A payment from the Ignite the Light of Hope Foundation to the City of San Fernando, using LA County Supervisor Discretionary Grant funds received, in an amount equal to the total funds provided by the City over the course of the agreement. This payment will be due to the City within thirty (30) days of the grant fund distribution from LA County to CONTRACTOR. This amount will function as a full reimbursement of all funds provided by the City to complete the specified services outlined in this agreement.

2. A written report stating the following information on a monthly basis: Total number of individuals served, and total number of San Fernando residents served; and
August 4, 2025 Special & Regular CC Mtg Page 228 of 770 SHORT FORM CONTRACT SERVICES AGREEMENT CONTRACT NO. 2412 Food Distributions and Direct to Home Grocery Delivery in San Fernando

2 3. An invoice detailing the food items purchased and any other operational service costs, including food transportation, storage and supplies for the event at the time of each reimbursement request made before LA County grant funds are received; and
c. CITY shall not be responsible for any interest or late charges on any payments from CITY to CONTRACTOR.
d. CONTRACTOR is responsible for monitoring its own
forces/employees/agents/subcontractors to ensure delivery of goods/services within the terms of this Agreement. CITY will not accept or compensate CONTRACTOR for incomplete goods/services.

4. GENERAL TERMS AND CONDITIONS.
a. INDEMNIFICATION. CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with CITY a certificate of insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory
limits.
ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence. iv. NOTICE OF CANCELLATION: CITY requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording “endeavor to” or “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.”
v. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name “The CITY of San Fernando, California, its elective and appointed officers, employees, and volunteers” as additional insureds.

August 4, 2025 Special & Regular CC Mtg Page 229 of 770 SHORT FORM CONTRACT SERVICES AGREEMENT CONTRACT NO. 2412 Food Distributions and Direct to Home Grocery Delivery in San Fernando

3 c. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer­ employee relationship between CITY and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind CITY to any contracts or other obligations without the express written consent of CITY. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY.
e. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of CITY. No changes or variations of any kind are authorized without the written consent of the City Manager or his/her designee. This Agreement may only be amended by a written instrument signed by both parties. f. TERMINATION FOR CONVENIENCE OR FOR CAUSE. This Agreement may be terminated by CITY at any time without cause upon CITY’s issuance of a written notice of termination specifying the effective date of such termination. The foregoing notwithstanding, CITY shall reimburse CONTRACTOR for eligible reimbursable costs of food already distributed pursuant to this Agreement as of the effective date of the termination. g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of CITY.

CONTRACTOR hereby agrees to deliver those documents to CITY at any time upon demand of CITY. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for CITY and are not necessarily suitable for any future or other use. Failure by CONTRACTOR to deliver these documents to CITY within a reasonable time period or as specified by CITY shall be a material breach of this Agreement. CITY and CONTRACTOR agree that until final approval by CITY, all data, plans, specifications, reports and other documents are preliminary drafts not kept by CITY in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to CITY pursuant to this Agreement shall be deemed a “work for hire.” Upon submission of any work for hire pursuant to this Agreement, and acceptance by CITY as complete, non-exclusive title to copyright of said work for hire shall transfer to CITY. The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their contract services. h. NOTICES. Any notices required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during August 4, 2025 Special & Regular CC Mtg Page 230 of 770 SHORT FORM CONTRACT SERVICES AGREEMENT CONTRACT NO. 2412 Food Distributions and Direct to Home Grocery Delivery in San Fernando

4 CONTRACTOR’s or CITY’s regular business hours; or (b) on the third business day following the United States mail post mark, postage pre-paid, to the addresses heretofore below. i.

If to CITY: If to CONTRACTOR:

City of San Fernando
City Manager’s Office
117 Macneil Street
Attn: Kanika Kith, Interim City Manager
Phone: 818-898-7316
Ignite the Light of Hope Foundation
Sylmar, CA 91342
Attn: Lorraine Aceves
Phone: 818-521-2495

5. COMPLIANCE WITH LAWS. CONTRACTOR shall be fully informed of and in compliance with all applicable laws, statues, codes, rules, regulations, and ordinances governing or affecting the performance of work.

6. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits.

This Agreement shall become effective upon its approval and execution by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: IGNITE THE LIGHT OF HOPE
FOUNDATION:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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August 4, 2025 Special & Regular CC Mtg Page 234 of 770

AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Julio Salcedo, Director of Recreation & Community Services Date: August 4, 2025
Subject: Consideration to Approve a Contract Services Agreement with University of California Los Angeles Healthy Early Head Start Program to Provide Support in School Readiness and Quality Services
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Contract Services Agreement with University of California Los Angeles Health Early Head Start Program (UCLA Head Start) (Attachment “A” - Contract No. 2408) to provide individualized support in school readiness, health, resources, and quality services for infant, toddlers, pregnant women, and their families, free of costs to San Fernando residents and other participants; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.

BACKGROUND:

In February 2025, UCLA Early Head Start Program and the City met to research a possible collaboration to provide services for infants, toddlers, pregnant women and their families.

ANALYSIS:

The City of San Fernando strives to provide its residents with the highest quality of programs in the most cost-effective manner. The City’s number one strategic goal for 2022-2026 is to Focus on Community First by providing a high standard of service, safety and quality of life.

Partnerships with early education-based agencies offer one approach to achieve this strategic goal as early childhood education lays the foundation for long-term academic, social, and emotional success. The proposed contract service agreement with the UCLA Head Start Program will offer San Fernando City residents these benefits. Through this collaboration, both agencies August 4, 2025 Special & Regular CC Mtg Page 235 of 770 Consideration to Approve a Contract Services Agreement with UCLA Early Head Start to Provide Support in School Readiness and Quality Services

will increase the number of families that are served, offer parenting classes to families in the community free of charge, implement an obesity prevention program (Let’s Play Outside Again) for children two (2) to five (5) years of age and utilize park space to host UCLA Head Start meetings and events. This will also increase awareness among families of Recreation and Community Services resources.

UCLA Head Start provides free, personalized support for pregnant women, infants, toddlers (up to age 3), and their families, especially those facing economic hardship. Through weekly home visits, developmental screenings, social-emotional group activities, health monitoring, and family services, the program ensures early childhood development, school readiness, and improved maternal outcomes. Parents are engaged as their child’s first teacher, with individualized goal setting and support. By addressing the unique needs of each family, linguistic, cultural, economic, or health-related, Head Start removes barriers and builds a strong foundation for lifelong learning and success.

This proposed program promotes equity by closing gaps in access and outcomes through personalized, culturally respectful support tailored to historically underserved communities.

Early, individualized intervention has been shown to boost school readiness, health, and resilience, benefiting children long-term by improving academics and reducing social service needs. Additionally, supporting caregiver well‑being, including mental health, strengthens family relationships and builds trust, encouraging consistent, engaged participation. When programs respect family values and treat parents as partners, participation grows and systems become more inclusive, uplifting vulnerable populations and creating lasting positive outcomes for both children and families.

BUDGET IMPACT:

There is no budget impact incurred by this collaboration as any maintenance costs incurred for these programs by the use of City facilities have already been accounted for in the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

Staff recommends that the City Council approve the agreement with UCLA Early Head Start Program and authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.

ATTACHMENTS:

A. Contract No. 2408
August 4, 2025 Special & Regular CC Mtg Page 236 of 770 ATTACHMENT “A”
CONTRACT NO. 2408

2025

CONTRACT SERVICES AGREEMENT
UCLA Early Head Start
Provide individualized support in school readiness, health, resources, and quality services for infant, toddlers, pregnant women, and their families

THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 4th day of August, 2025 (“Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, a California public corporation (“University”), on behalf of the UCLA HEALTH EARLY HEAD START PROGRAM (the “UCLA Head Start” and, collectively, hereinafter, “CONTRACTOR”).

For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS

WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and

WHEREAS, CITY requires UCLA Head Start team to provide individualized support in school readiness, health, resources, and quality services for infant, toddlers, pregnant women, and their families; and

WHEREAS, CITY staff has determined that CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and

WHEREAS, CONTRACTOR seeks to enter and use a portion of the Premises, as defined in Section 1.E. below in connection with such services, and CITY has agreed to provide a safe and clean space in its facilities at the Premises for the same, which shall be to further education, research or public service; and

WHEREAS, The execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of 07 of April, 2025, under Agenda Item No. 7.

August 4, 2025 Special & Regular CC Mtg Page 237 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

SECTION 1. Scope of Work.

A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide the services and tasks described in that certain proposal of CONTRACTOR entitled 2025 UCLA HEAD START, dated March 2025 (hereinafter, the “CONTRACTOR PROPOSAL”) which is attached and incorporated hereto as Exhibit “A”. CONTRACTOR further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Work. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Work shall hereinafter be referred to generally by the capitalized term “Work.” All services should be provided free of cost to the community.

B. CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Work. CONTRACTOR shall perform the Work in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY.

C. By executing this Agreement, CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the work, services and tasks to be performed under this Agreement; (ii) has carefully considered how the Work should be performed; and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. CONTRACTOR warrants that CONTRACTOR has or will investigate any location where the Work is to be performed and is or will be fully acquainted with the conditions there existing, prior to undertaking any service or task requested by CITY in the manner described under Section 3, below. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative as defined herein.

D. In the event CONTRACTOR ceases to perform the Work agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to completion and acceptance of the Work, CONTRACTOR shall deliver notice to CITY immediately and without delay.

E. City hereby grants to CONTRACTOR, and its officers, agents, guests, and employees, a non-exclusive, revocable license to enter and use a portion of the below real properties, August 4, 2025 Special & Regular CC Mtg Page 238 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

at locations to be determined by CITY, in connection with the services hereunder as follows (collectively, the “Premises”):

• Las Palmas Park, 505 South Huntington Street San Fernando, CA 91340 • Recreation Park, 208 Park Ave, San Fernando, CA 91340 • Pioneer Park, 828 Harding Ave, San Fernando, CA 91340

The use of Premises shall be on dates and times set forth in the CONTRACTOR PROPOSAL.

City is not aware of any condition in, on, or about the Premises which constitutes a hazard to the safety of any occupant, or which violates any governmental law or ordinance intended to protect human safety, except: None. Other than as set forth above, CONTRACTOR accepts the Premises “as is.”

SECTION 2. Term.

A. This Agreement shall have a term of one year commencing on the Effective Date (hereinafter, the “Term”). The Agreement may be extended by the CITY subject to its same terms and conditions for a maximum of two additional one-year extension terms, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s or University’s ability to terminate this Agreement at any time for convenience or for cause with thirty (30) days prior written notice to the other Party.

C. CONTRACTOR shall perform the Work continuously and with due diligence. CONTRACTOR shall cooperate with CITY and in no manner interfere with the Work of CITY, its employees or other consultants, contractors or agents.

D. CONTRACTOR shall not claim or be entitled to receive any compensation or damage because of the failure of CONTRACTOR, or its subcontractors, to have related services or tasks completed in a timely manner.

E. CONTRACTOR shall at all times enforce strict discipline and good order among CONTRACTOR’s employees.

F. CONTRACTOR, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

G. CONTRACTOR shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines.

August 4, 2025 Special & Regular CC Mtg Page 239 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

SECTION 3. Prosecution Of Work.

A. CONTRACTOR shall perform the Work contemplated under this Agreement on an asneeded, as requested basis. Nothing in this Agreement shall be construed to grant CONTRACTOR the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONTRACTOR to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Work in the manner described below and such Work is in fact performed and completed by CONTRACTOR and accepted by CITY.

CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”).

Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not-to-exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and

6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.

B. CONTRACTOR shall perform no Work under this Agreement without a written request from the City Representative, containing the information set forth in Section 3(A), above.

C. Time is of the essence in the performance of Work under this Agreement, and in the absence of a specific schedule or other instructions from the City Representative, CONTRACTOR shall begin and complete performance of the Work to completion in a timely and a diligently manner as possible.

SECTION 4. Compensation.

A. CONTRACTOR shall perform all the Work free of charge to community residents in accordance with the CONTRACTOR’s March 2025 proposal, which is attached and incorporated hereto as Exhibit “A”.

August 4, 2025 Special & Regular CC Mtg Page 240 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

SECTION 5. Standard Of Care.

CONTRACTOR represents, acknowledges and agrees as follows:

A. CONTRACTOR shall perform all work skillfully, competently and to the highest standards applicable to the CONTRACTOR’s field;

B. CONTRACTOR represents and maintains that it is skilled in the professional calling necessary to perform the Services;

C. CONTRACTOR shall perform all work in a manner reasonably satisfactory to the CITY;

D. CONTRACTOR shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). CONTRACTOR’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the Federal Department of Housing and Urbanization;

E. CONTRACTOR understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance;

F. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsultants) possess sufficient skill, knowledge, training and experience to perform those services and tasks contemplated under this Agreement;

G. All of CONTRACTOR’s employees and agents (including but not limited to CONTRACTOR’s subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement; and

H. CONTRACTOR shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative. The quality of Services shall meet or exceed those standards established by the CITY or County of jurisdiction.

August 4, 2025 Special & Regular CC Mtg Page 241 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

The Parties acknowledge and agree that CONTRACTOR shall perform, at CONTRACTOR’s own cost and expense and without any reimbursement from CITY, any services or tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and absolute discretion. The Parties acknowledge and agree that CONTRACTOR’s acceptance of any work performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CONTRACTOR has relied upon the foregoing representations of CONTRACTOR, including but not limited to the representation that CONTRACTOR possesses the skills, training, knowledge and experience necessary to perform the Work in a skillful and competent manner equivalent to, the standard of performance generally recognized as being employed by professionals performing the same type of work and services in the State of California.

SECTION 6. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be Julio C Salcedo, Director of Recreation and Community Services, (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONTRACTOR shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative.

B. Contractor Representative. For the purposes of this Agreement, Delia Vicente, Executive Director, UCLA Early Head Start, is hereby designated as the principal and representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor’s Representative shall supervise and direct the Services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

SECTION 7. Contractor’s Personnel.

August 4, 2025 Special & Regular CC Mtg Page 242 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Work and all other services and tasks necessary for CONTRACTOR to competently and timely complete the improvements contemplated under this Agreement. All Work, services and tasks will be performed under CONTRACTOR’s supervision, and CONTRACTOR’s personnel engaged in the performance of the work, services and tasks contemplated under this Agreement shall possess the qualifications, permits and licenses required by applicable law to perform such work, services and tasks.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Work. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’s performance of the Work.

C. CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Work.

D. In the event that CITY, in its sole reasonable discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.

E. CONTRACTOR shall be responsible for payment of all employees’ and subconsultants’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

F. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the performance of the Work contemplated under this Agreement.

SECTION 8. Substitution of Key Personnel. CONTRACTOR has represented to CITY that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONTRACTOR cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONTRACTOR at the request of the CITY.

August 4, 2025 Special & Regular CC Mtg Page 243 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
UCLA Early Head Start Program Services

SECTION 9. Prevailing Wages and General Labor Compliance and Reporting.

A. CONTRACTOR and any subcontractor performing or contracting any portion of the Work shall comply with all applicable provisions of the California Labor Code for all workers, laborers and mechanics of all crafts, classifications or types, including, but necessarily limited to the following:

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Work shall constitute a legal day’s work under this Contract.

CONTRACTOR and any subcontractor shall pay workers overtime pay (not less than 1 1/2 times the base rate of pay) as required by California Labor Code Section 1815.

CONTRACTOR and any subcontractor shall, as a penalty to the CITY, forfeit twentyfive dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation to the provisions of Article 3 of Chapter 1 of Part 7, Division 2 of the California Labor Code, which is incorporated by this reference as though fully set forth herein.

2. Pursuant to the provisions of California Labor Code, Sections 1770 et. seq., CONTRACTOR and any subcontractor under CONTRACTOR shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Pursuant to the provisions of California Labor Code Section 1773.2, CONTRACTOR is hereby advised that copies of the prevailing rate of per diem wages and a general prevailing rate for holidays, Saturdays and Sundays and overtime work in the locality in which the work is to be performed for each craft, classification, or type of worker required to execute the Contract, are on file in the office of the District Secretary, which copies shall be made available to any interested party on request. CONTRACTOR shall post a copy of said prevailing rate of per diem wages at each job site.

B. As required by Section 1773.1 of the California Labor Code, CONTRACTOR shall pay travel and subsistence payments to each worker needed to execute the Work, as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with this Section.

C. To establish such travel and subsistence payments, the representative of any craft, classification, or type of workman needed to execute the contracts shall file with the Department of Industrial Relations fully executed copies of collective bargaining agreements for the particular craft, classification or type of work involved. Such agreements shall be filed within ten (10) days after their execution and thereafter shall establish such travel and payments.

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D. CONTRACTOR shall comply with the provisions of Section 1775 of the California Labor Code and shall, as a penalty to CITY, forfeit up to fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the contract.

CONTRACTOR shall pay each worker an amount equal to the difference between the prevailing wage rates and the amount paid worker for each calendar day or portion thereof for which a worker was paid less than the prevailing wage rate. CONTRACTOR is required to pay all applicable penalties and back wages in the event of violation of prevailing wage law, and CONTRACTOR and any subcontractor shall fully comply with California Labor Code Section 1775, which is incorporated by this reference as though fully set forth herein.

E. CONTRACTOR and any subcontractor shall maintain and make available for inspection payroll records as required by Labor Code Section 1776, which is incorporated by this reference as though fully set forth herein. CONTRACTOR is responsible for ensuring compliance with Labor Code Section 1776 and shall keep accurate payroll records containing all such information as maybe called for under Labor Code Section 1776 and other applicable provisions of State law.

F. CONTRACTOR and any subcontractors shall, when they employ any person in any apprenticeable craft or trade, apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the work site for a certificate approving CONTRACTOR or subcontractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected; and shall comply with all other requirements of Section 1777.5 of the California Labor Code, which is incorporated by this reference as though fully set forth herein. The responsibility of compliance with California Labor Code Section 1777.5 during the performance of this contract rests with CONTRACTOR. Pursuant to California Labor Code Section 1777.7, in the event CONTRACTOR willfully fails to comply with the provisions of California Labor Code Section 1777.5, CONTRACTOR shall be denied the right to bid on any public works contract for up to three (3) years from the date noncompliance is determined and be assessed civil penalties.

G. In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860), and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the California Labor Code, CONTRACTOR is required to secure the payment of compensation to its employees and for that purpose obtain and keep in effect adequate Workers' Compensation Insurance and Employers Liability Insurance. If CONTRACTOR, in the sole discretion of the CITY satisfies the CITY of the responsibility and capacity under the applicable Workers' Compensation Laws, if any, to act as self-insurer, CONTRACTOR may so act, and in such case, the insurance required by this paragraph need not be August 4, 2025 Special & Regular CC Mtg Page 245 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
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provided. CONTRACTOR is advised of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code and shall comply with such provisions and have Employer’s General Liability limits of $1,000,000 per accident before commencing the performance of the Work of this Contract. The Notice to Proceed with the Work under this Contract will not be issued, and CONTRACTOR shall not commence the Work, until CONTRACTOR submits written evidence that it has obtained full Workers' Compensation Insurance coverage for all persons whom it employs or may employ in carrying out the Work under this Contract.

This insurance shall be in accordance with the requirements of the most current and applicable state Workers' Compensation Insurance Laws. In accordance with the provisions of Section 1861 of the California Labor Code, CONTRACTOR in signing this Contract certifies to the CITY as true the following statement: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this contract." A subcontractor is not allowed to commence the Work on the project until verification of Workers’ Compensation Insurance coverage has been obtained and verified by CONTRACTOR and submitted to the City Engineer for the CITY’s review and records.

H. In accordance with the provisions of Section 1727 of the California Labor Code, the CITY, before making payment to CONTRACTOR of money due under a contract for public works, shall withhold and retain therefrom all wages and penalties which have been forfeited pursuant to any stipulation in the contract, and the terms of Chapter 1, Part 7, Division 2 of the California Labor Code (commencing with Section 1720). But no sum shall be withheld, retained or forfeited, except from the final payment, without a full investigation by either the Division of Labor Standards Enforcement or by the CITY.

SECTION 10. Prohibited Interests. CONTRACTOR warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

SECTION 11. Independent Contractor.

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A. All acts of CONTRACTOR, its agents, officers, subcontractors and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY.

CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not, under any circumstances, be construed or considered to create an employer-employee relationship or a joint venture.

B. CONTRACTOR, its agents, officers, subcontractors and employees are and, at all times during the Term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

C. CONTRACTOR shall determine the method, details and means of performing the Work.

CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR has control over the manner and means of performing the services under this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

D. If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

E. It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

SECTION 12. Conflicts Of Interest. CONTRACTOR hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONTRACTOR in connection with this project. CONTRACTOR hereby August 4, 2025 Special & Regular CC Mtg Page 247 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
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warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. CONTRACTOR agrees that a clause substantially similar to this Section shall be incorporated into any sub-contract that CONTRACTOR executes in connection with the performance of this Agreement.

SECTION 13. Non-Discrimination. During the performance of this Agreement, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform the Work under this Agreement.

SECTION. 14. Indemnification.

To the fullest extent permitted by law, the Parties agree to save, indemnify, defend, and hold each other from any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, and regulatory proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual, alleged or threatened, attorney fees, court costs, and any other costs of any nature without restriction incurred in relation to, as a consequence of, or arising out of, the performance of this Agreement, and attributable to the fault of the other. Following a determination of the percentage of fault and or liability by agreement between the Parties or a court of competent jurisdiction, the Party responsible for liability to the other will indemnify the other Party to this Agreement for the percentage of liability determined.

SECTION 15. Insurance.

15.1 Contractor’s Insurance.

A. CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

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1. General Liability Self-Insurance Program (contractual liability included) with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage.

2. Business Automobile Liability Self Insurance Program for any owned, scheduled, nonowned, or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

3. Worker’s Compensation insurance as required by the State of California.

B. CONTRACTOR shall require each of its sub-consultants or sub-contractors to maintain insurance coverage that meets all of the requirements of this Agreement.

C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide (or a self-insurance program).

D. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may immediately terminate this Agreement..

E. CONTRACTOR, upon the mutual execution of this Agreement, shall furnish City with a certificate of insurance evidencing compliance with all requirements pursuant to this Agreement.

F. CONTRACTOR shall provide for thirty (30) days advance written notice to City of any material modification, change or cancellation of the above insurance coverages.

G. The certificate of insurance shall name the CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds.

CONTRACTOR’S certificates of insurance shall not include any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

H. All coverages of General Liability Self-Insurance and Business Automobile Liability SelfInsurance shall be primary and any other insurance, deductible, or self-insurance maintained by the CITY, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance.

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from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

J. Procurement of insurance by CONTRACTOR shall not be construed as a limitation of CONTRACTOR’s liability or as full performance of CONTRACTOR’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement, but only in proportion to and to the extent that any claims arise from the negligent or intentional acts or omissions of CONTRACTOR, or its officers, agents, guests, or employees.

K. In addition to the above coverages, University shall maintain Sexual Assault & Molestation Liability Insurance under its program of self-insurance for claims arising from actual or alleged incidents of sexual assault, molestation, or abuse occurring within the scope of CONTRACTOR’S services under this Agreement in connection to the UCLA Head Start program. Such coverage shall apply only in proportion to and to the extent that such claims arise from the negligent or intentional acts or omissions of CONTRACTOR, or any of its officers, agents, guests, or employees.

15.2 City’s Insurance.

City represents and warrants that it maintains a self-insurance program that is financially sufficient to cover liabilities customarily covered by commercial general liability insurance, including but not limited to, bodily injury, property damage, and personal injury arising from or related to the ownership, operation and maintenance of Premises. City owner’s obligation to indemnify and hold harmless CONTRACTOR as set forth in this Agreement shall not be limited by its self-insured status, nor shall it be conditioned upon the existence of availability of any insurance policy.

SECTION 16. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Work and enable the CITY to evaluate the performance of the Work. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records.

Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

SECTION 17. Termination.

A. Termination for Convenience. Either Party may immediately terminate this Agreement for convenience, without cause and without penalty or liability at any time upon the issuance of written notice to the other Party specifying the effective date of such August 4, 2025 Special & Regular CC Mtg Page 250 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
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termination. Such termination for convenience shall be made in writing with thirty (30) days’ notice signed by the issuing Party.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:

i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or

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ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of August 4, 2025 Special & Regular CC Mtg Page 252 of 770 CONTRACT SERVICES AGREEMENT CONTRACT NO. 2408
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any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:

i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;

ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;

iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or

iv. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

SECTION 18. Force Majeure. The Completion Date shall be extended in the event of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement.

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In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

SECTION 19. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing.

If to CITY: If to CONTRACTOR:

City of San Fernando Head Start
Attn: Recreation & Community Services Attn: Delia Vicente 117 Macneil Street Insert Address
San Fernando, CA 91340 Phone: Insert Phone Number
Phone: (818) 898-1290

SECTION 20. Prohibition. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

SECTION 21. Attorney Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees.

SECTION 22. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. Except as expressly provided in this Agreement or its Exhibits, in the event of any conflict or inconsistency between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail and control. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

SECTION 23. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

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SECTION 24. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

SECTION 25. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

SECTION 26. Execution. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA, a California public
corporation, on behalf of UCLA Real
Estate:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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EXHIBIT A
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Wendell Johnson, Director of Public Works

Date: August 4, 2025
Subject: Consideration to Adopt a Resolution Accepting Senate Bill 1: The Road Repair and Accountability Act of 2017 Funds and Approving the Project List for Fiscal Year 2025-2026
RECOMMENDATION:

It is recommended that the City Council:
a. Accept $640,000 in revenues for Fiscal Year (FY) 2025-2026 Senate Bill 1: The Road Repair and Accountability Act of 2017 (SB 1) Funds and approve the proposed project list to be funded by the SB 1 Local Streets and Roads Program (Attachment “A”);

b. Adopt Resolution No. 8399 (Attachment “B”) accepting $640,000 in SB 1 funds and approving the list of projects for Fiscal Year 2025-2026 totaling $600,000; and

c. Authorize the City Manager, or designee, to submit all required documents to the California Transportation Commission.

BACKGROUND:

1. In April 2017, the State Legislature passed The Road Repair and Accountability Act of 2017 (SB 1), which was subsequently signed into law by Governor Jerry Brown.

2. Since the inception of the RMRA of 2017, staff has provided the City Council with a project street list for approval each year to meet the SB 1 requirements. The actual revenue received since inception through June 2025 is $3,733,932 at an average of $466,742 per year.

ANALYSIS:

SB 1 established the Road Maintenance and Rehabilitation Account (RMRA), designating funds for various transportation projects, including road maintenance, safety improvements, and active August 4, 2025 Special & Regular CC Mtg Page 271 of 770 Consideration to Adopt a Resolution Accepting Senate Bill 1: The Road Repair and Accountability Act of 2017 Funds and Approving the Project List for Fiscal Year 2025-2026

transportation enhancements. The funds are allocated to cities and counties based on a formula outlined in the Streets and Highways Code. To ensure accountability and transparency, cities are required to adopt a list of proposed projects annually and submit it to the California Transportation Commission (CTC) through the CalSMART system. The deadline to submit FY 2025-2026 project list and required information was July 1, 2025, however, representatives from the CTC have given the City until September 30, 2025, to submit the required documents.

The City has utilized SB 1 funds to support the Annual Street Resurfacing Project, addressing the need for road maintenance and safety improvements. In addition to SB 1 funding, the project leverages Measure R, Measure M, and Proposition C funds to enhance the scope and impact of the resurfacing efforts.

Recommended Use of FY 2025-2026 SB 1 Funds.

Staff recommends using funds towards the Phase 4 Annual Street Resurfacing Project (Attachment “C”). The goal for Phase 4 is to apply a Three-Step Slurry Seal treatment to approximately one mile of street in very poor to fair condition, increasing the total miles of street slurry sealed since FY 2022-2023 to 39 miles.

The Three-Step Slurry Seal treatment involves micro surfacing, followed by chip seal, and concluding with a final slurry seal. This comprehensive approach enhances the durability and longevity of the resurfaced streets.

BUDGET IMPACT:

Sufficient SB 1 revenues and expenditures have been included within the FY 2025- 2026 Adopted Capital Improvement Budget (Fund 025: Road Repair and Maintenance Fund). The recommended streets are part of the City’s annual Capital Improvement Program (CIP) to address deferred maintenance using the Pavement Master Plan as the roadmap.

CONCLUSION:

It is recommended that the City Council adopt the proposed Resolution accepting the estimated $640,000 in SB 1 revenues and approving the list of $600,000 in projects for FY 2025- 2026 funded by SB 1: The Road Repair and Accountability Act of 2017.

ATTACHMENTS:

A. Resolution No. 8399, including:

Exhibit “A”: Project List
B. Phase 4 Capital Improvement Program
August 4, 2025 Special & Regular CC Mtg Page 272 of 770 ATTACHMENT “A”
RESOLUTION NO. 8399

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, ACCEPTING SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FUNDS AND APPROVING THE LIST OF PROJECTS FOR FISCAL YEAR 2025- 2026
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $640,000 in RMRA funding in Fiscal Year 2025-2026 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone robust public process to ensure the public input into our community’s transportation priorities and the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate approximately one (1) mile of streets throughout the City this year and hundreds of similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

August 4, 2025 Special & Regular CC Mtg Page 273 of 770 RES. NO. 8399
2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The list of newly proposed projects totaling $600,000 is recorded in Exhibit “A” attached to this resolution. Newly proposed projects will be funded in part or solely with Fiscal Year 2025- 2026 Road Maintenance and Rehabilitation Account revenues.

The three (3) miles of streets listed in Exhibit “A” under newly proposed projects make up a portion of the City’s Annual Street Resurfacing Program. The program consists of repairs to: curb and gutter, asphalt dig outs, cross gutter plus street slurry, striping and pavement marking.

The anticipated year for construction is 2026 and the estimated useful life is seven (7) years.

SECTION 3. The list of previously proposed and adopted projects is recorded in Exhbit “A”, attached to this resolution. Previously proposed and adopted projects may also utilize Fiscal Year 2025-2026 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

The one (1) mile of streets listed in Exhibit “A” under previously proposed and adopted projects make up a portion of the City’s Annual Street Resurfacing Program. The program consists of repairs to: curb and gutter, asphalt dig outs, cross gutter plus street slurry, striping and pavement marking.

The anticipated year for construction is 2025 and the estimated useful life is seven (7) years.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 4th day of August 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
August 4, 2025 Special & Regular CC Mtg Page 274 of 770 RES. NO. 8399
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8399 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 4th day of August, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of August, 2025.

Julia Fritz, City Clerk
August 4, 2025 Special & Regular CC Mtg Page 275 of 770 RES. NO. 8399
EXHIBIT “A”
SENATE BILL 1 FUNDED PROJECT LIST
FISCAL YEAR 2025- 2026

PREVIOUSLY PROPOSED AND ADOPTED PROJECTS
PHASE IV: Primary List of Streets Covered by SB1 Funds

NAME FROM TO TRUE
AREA
APPROX $ PHASE
Wolfskill Street First Street Truman Street 14,500 $72,500 IV Wolfskill Street Truman Street Hollister Street 45,000 $225,000 IV Wolfskill Street Hollister Street South City Limit 59,330 $296,650 IV 1% Contingency $5,850
Totals 118,830 $600,000

NEWLY PROPOSED PROJECTS
PHASE IV: Primary List of Streets NOT Covered by SB1 Funds

NAME FROM TO TRUE
AREA APPROX $ PHASE
Jessie Street First Street Fourth Street 50,875 $254,375 IV O’Melveny Street S. Brand Boulevard S. Maclay Avenue 22,240 $111,200 IV O’Melveny Street S. Maclay Avenue
San Fernando Mission
Boulevard 17,160 $85,800 IV
Totals 90,275 $451,375
PHASE IV: Additional Streets to Consider for Three-Step Slurry Treatment NOT Covered by SB1 Funds
NAME FROM TO TRUE AREA APPROX $ PHASE
Hewitt Street San Fernando
Mission Boulevard
S Maclay Avenue 18,900 $94,500 IV
Coronel Street Chatsworth Drive Fox Street 35,310 $176,550 IV Griffith Street Carlisle Street S Maclay Avenue 16,995 $84,975 IV Hewitt Street Wolfskill Street Chatsworth Drive 18,900 $94,500 IV Celis Street Kalisher Street S Huntington Street 37,785 $188,925 IV Fermoore Street Second Street Fourth Street 23,975 $119,875 IV Fayecroft Street Cul-de-sac Woodcock Street 18,300 $91,500 IV Lashburn Street Jackman Avenue Pearwood Avenue 33,075 $165,375 IV Cork Street Lashburn Street Pearwood Avenue 26,325 $131,625 IV Jackman Avenue Hubbard Street Pearwood Avenue 59,400 $297,000 IV Totals 288,965 $1,444,825
August 4, 2025 Special & Regular CC Mtg Page 276 of 770

CAPITAL IMPROVEMENT PROGRAM
Fiscal Year 2025 – 2026 & Fiscal Year 2026 – 2027
Title: Phase 4: Annual Street Resurfacing Project
Program Years: FY2025-26
Strategic Goals: VI.2.a – Street Resurfacing
Project: 0560

SOURCES
Fund Account Number Allocation
Carryover from FY
2024-25
FY2025-26
(estimated)
SB1 025-3623-0560 $315,224 $600,000
Measure R 012-3210-0560 $124,720 $175,000
Surface Transp. Program (STP-L) 022-3210-0560 $159,913 TBD Prop C 008-3210-0000 $530,000 $80,911
Pavement Management Fund 050-3800-0000 $0 $14,232
Total Sources: $2,000,000
USES
Activity Account Number Cost
Pavement Design/Construction
Management
012/008-311-0560-4600 $ 265,208
Street Construction 024/025/008-311-0560-4600 $ 900,000 Contingency 008-311-0560-4600 $ 90,000
Total Uses $ 2,000,000
Project Description:

The project will consist of: 2-Step and 3-Step Slurry Seal treatment. It is expected that approximately two centerline miles of street will be addressed as part of the project.

Schedule: Design phase for the project is expected to begin in August 2025. Bid process expected begin in November 2025 with construction kicking off in January 2026. 308
ATTACHMENT "B"
August 4, 2025 Special & Regular CC Mtg Page 277 of 770 This Page
Intentionally
Left Blank
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August 4, 2025 Special & Regular CC Mtg Page 280 of 770

AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Admin. Services Director ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Wendell Johnson, Director of Public Works
Victor Meza, Water Operations Manager

Date: August 4, 2025
Subject: Consideration to Approve City’s 2025 Cross-Connection Control Plan and Adopt a Resolution Adopting the Control Plan as required by the State Water Resources Control Board
RECOMMENDATION:

It is recommended that the City Council:
a. Approve the City’s 2025 Cross-Connection Control Plan (Attachment “A”); and b. Adopt Resolution No. 8400 (Attachment “B”) adopting the City’s Cross Connection Plan as required by the State Water Resources Control Board (SWRCB) to ensure the protection of the public potable water supply from the risk of contamination or pollution due to cross connections.

BACKGROUND:

1. On July 1, 2024, the State Water Resource Control Board’s (SWRCB) Cross Connection Control Policy Handbook (CCCPH) became effective (Attachment “C”). The CCCPH establishes statewide standards for protecting potable water systems from contamination caused by backflow or cross connections.

2. In October 2024, the SWRCB updated its Cross-Connection Control regulations (Attachment “D”) Title 17 and 22, California Code of Regulations.

3. In April 2025, staff contacted several consultants with Cross-Connection Control experience to submit a proposal for the development of the City’s Cross-Connection Control Plan (CCCP).

4. On April 24, 2025, staff received one (1) proposal for the development of the Cross Connection Control Policy from Civiltec Engineering Inc.

August 4, 2025 Special & Regular CC Mtg Page 281 of 770 Consideration to Approve City’s 2025 Cross-Connection Control Plan and Adopt a Resolution Adopting the Control Plan as required by the State Water Resources Control Board

5. On May 6, 2025, staff entered into a Professional Services Agreement with Civiltec Engineering Inc. (Contract No. 2357) for the development of the City’s CCCP.

6. On June 16, 2025, staff finalized San Fernando’s CCCP in accordance with SWRCB policies.

7. On July 1, 2025, all existing public water systems were required to submit a Cross-Connection Control Plan to the State Water Resource Control Board. The City has submitted a draft copy of the CCCP to the SWRCB to meet the deadline. A final copy will be presented to the SWRCB once San Fernando’s CCCP is adopted by the City Council.

ANALYSIS
A Cross‑Connection Control Plan (CCCP) is important for protecting public health and ensuring the safety of drinking water systems. It helps identify and manage potential cross‑connections, such as those from irrigation systems, boilers, or beverage equipment, that could introduce harmful substances into the water supply. The plan also establishes procedures for hazard assessments, testing and maintenance of backflow prevention devices, certified oversight, public education, and enforcement, all of which are vital for maintaining a safe and reliable potable water supply.

California's previous regulations, known as Title 17, were established in 1987 with minor updates in 2000. These regulations required public water systems to implement cross‑connection control programs, conduct surveys to identify potential hazards, provide backflow protection, and maintain records of tests and repairs. However, as both the drinking water and cross‑connection control industries evolved, these regulations needed updating to address emerging challenges and improve public health protection.

In response, the State Water Resources Control Board (SWRCB) adopted the Cross‑Connection Control Policy Handbook (CCCPH) on December 19, 2023, which became effective on July 1, 2024.

This new policy replaced the previous Title 17 regulations and introduced more comprehensive and enforceable standards for cross‑connection control. Under Section 3.1.4 of the CCCPH, all existing public water systems in California are required to submit a written CCCP for state review no later than July 1, 2025.

To comply with this requirement, the City's Water Division engaged Civiltec Engineering Inc. to develop the CCCP in accordance with SWRCB guidelines. The revised program includes:

Program Administration: Assigns roles to City staff and certified testers.

Backflow Device Management: Sets rules for inventory, installation, testing, and maintenance.

Inspection Procedures: Schedules regular site checks and corrective actions.

August 4, 2025 Special & Regular CC Mtg Page 282 of 770 Consideration to Approve City’s 2025 Cross-Connection Control Plan and Adopt a Resolution Adopting the Control Plan as required by the State Water Resources Control Board

Public Education: Includes outreach efforts to inform residents and businesses.

Enforcement Protocols: Outlines steps for compliance and penalties for violations.

The proposed CCCP introduces a formal hazard assessment cycle, clearer criteria for identifying high‑risk sites, and stricter timelines for testing compliance and service termination. It clarifies that the installation, maintenance, and annual testing of backflow prevention devices, including cage protection, are the full financial responsibility of the water user.

Adopting this CCCP reflects the City’s ongoing commitment to delivering safe, reliable drinking water to the community. It strengthens regulatory compliance, enhances operational readiness, and provides a strong foundation for long-term public health protection and customer trust.

BUDGET IMPACT:

Approval of the 2025 Cross-Connection Control Plan is not anticipated to have a significant impact on the current fiscal year budget. The program has been in ongoing implementation, and existing personnel within the Water Division are already assigned to carry out its operational requirements, including inspections, testing coordination, and regulatory compliance. No additional staffing or equipment expenditures are expected at this time. Any minor administrative or training costs will be absorbed within the existing departmental budget.

CONCLUSION:

It is recommended that the City Council adopt Resolution No. 8400 (Attachment “B”) adopting the City’s Cross Connection Plan as required by the SWRCB to ensure the protection of the public potable water supply from the risk of contamination or pollution due to cross connections.

ATTACHMENTS:

A. 2025 Cross-Connection Control Plan
B. Resolution No. 8400
C. State Water Resources Control Board Cross-Connection Control Policy Handbook (provided digitally through weblink)
D. Title 17, California Code of Regulations –Updated October 2024 (provided digitally through weblink)
E. Notice Letters/Test Form/Assessment and Survey Forms August 4, 2025 Special & Regular CC Mtg Page 283 of 770

CROSS-CONNECTION CONTROL PLAN
June 2025
PREPARED FOR:

SAN f ERNANill
The City of San Fernando
117 Macneil Street
San Fernando, CA 91340
PREPARED BY:

CIVILTEC ENGINEERING, INC
440 N Mountain Ave
Upland, CA 91786
(909) 296-4457
engmeerjng jnc.

Civil, Water, Wastewater, Drainage and Transportation Engineering Construction Management • Surveying
California • Arizona
ATTACHMENT "A"
August 4, 2025 Special & Regular CC Mtg Page 284 of 770 SJ\N f £DNAN]J) ________ c_r_os_s_-c_o_n_ne_c_ti_o_n _co_n_t_ro_l _Pl_a_n . l 'l City of San Fernando
Table of Contents
INTRODUCTION ........................................................................................................................................................... 1 Purpose........................................................................................................................................................................... ...1 Compliance Statement .................................................................................................................................................... 1 OPERATING RULES OR ORDINANCES ............................................................................................................................. 2 CROSS-CONNECTION CONTROL PROGRAM COORDINATOR ................................................................................ 3 Contact Details ................................................................................................................................................................... 3 HAZARD ASSESSMENTS ........................................................................................................................................................ 4 BACKFLOW PREVENTION .................................................................................................................................................... 6 Backflow Protection Required .................................................................................................................................... 6 Backflow Prevention Installation Criteria .............................................................................................................. 8

CERTIFIED BACKFLOW PREVENTION ASSEMBLY TESTERS AND CROSS-CONNECTION CONTROL SPECIALISTS ................................................................................................................................ 9 Quality Assurance ............................................................................................................................................................. 9 BACKFLOW PREVENTION ASSEMBLY TESTING ........................................................................................................ 9 RECORD KEEPING ........................................................................................................................................................ 12 BACKFLOW INCIDENT RESPONSE, REPORTING, AND NOTIFICATIONS ....................................................... 13 Backflow Incident Response Plan ........................................................................................................................... 13 Backflow Incident Reporting and Notification .................................................................................................. 13 PUBLIC OUTREACH AND EDUCATION ......................................................................................................................... 13 LOCAL ENTITY COORDINATION ..................................................................................................................................... 14 List of Appendices
Appendix A: City of San Fernando Resolution XX
Appendix B: Acronyms and Abbreviations
Appendix C: High-Hazard Premises
Appendix D: Backflow Prevention Assembly Diagrams
Appendix E: Backflow Incident Response Plan
Appendix F: Backflow Incident Response Form
2025 Cross-Connection Control Program
August 4, 2025 Special & Regular CC Mtg Page 285 of 770 SAN fER..NANill --------------------------- Cross-Connection Control Plan City of San Fernando
Introduction
The City of San Fernando, established in 1911, is located in the San Fernando Valley northwest of downtown Los Angeles and is bordered by the City of Los Angeles from all surrounding areas.

The study area encompasses a total area of 1,550 acres (2.42 square miles), and overlies the San Fernando, as well as the Sylmar, groundwater basins. Land use within the water service area, comprising of the entire city limits, is primarily serving residential communities with inclusions of commercial, landscape, and no industrial water demand. Currently, the City serves approximately 5,238 customers, with a total of 503 backflow devices ( 443 customer-owned and 60 city-owned).

Purpose
The purpose of the Cross-Connection Control Policy Handbook is to protect the public health of those served by the City of San Fernando by:
• Effectively minimizing the risk of contamination in the public water distribution system; and • Effectively limiting the City's legal liability exposure related to backflow of any contaminants stemming from the customer's plumbing system and then affecting other customers.

Compliance Statement
The City's Cross-Connection Control Plan (CCCP) has been developed to fully comply with the standards outlined in the California State Water Resources Control Board (SWRCB)'s CrossConnection Control Policy Handbook (CCCPH). The program outlines the implementation procedures, personnel responsibilities, timeframes, and documentation protocols required to identify and mitigate cross-connection hazards. All program components, including hazard assessments, backflow prevention, incident response, public education, and coordination with local agencies, are managed under the oversight of a designated Cross-Connection Control Specialist and documented through a digital tracking system.
2025 Cross-Connection Control Plan
1 August 4, 2025 Special & Regular CC Mtg Page 286 of 770 sANfERNANill Cross-Connection Control Plan
------------------------ City of San Fernando -- Operating Rules or Ordinances Under the City's Chapter 94, Article III, Division 2 - Cross Connection Control of the City of San Fernando's Municipal Code, there are a few sections related to backflow prevention and crossconnection control. These sections are:

Section 94-226 - Established
Section 94-227 -Policy
Section 94-228 - Purpose
Section 94-229 - Definitions
Section 94-230 - Backflow Protection Devices Required
Section 94-231 - Type of Backflow Protection Devices
Section 94-232 - Inspection and Testing of Backfiow Protection Devices Section 94-234 - Enforcement
The City of San Fernando will be adopting Resolution XXX, Appendix A, which authorizes the City of San Fernando to implement a Cross-Connection Control program and to terminate service to customers that do not comply with the ordinance within a timely manner.

The City acknowledges the requirement under Section 3.1.3(a)(1) of the CCCPH to have legal authority to take corrective actions when customers fail to comply with cross-connection control requirements, including installation, inspection, field testing, or maintenance ofbackflow prevention assemblies.

If the customer fails to comply with the City's installation and maintenance requirements, the City may proceed with the corrective action provisions stipulated in the CCCP. The City holds the authority to implement corrective actions for noncompliant customers, which includes:
• Denying or discontinuing water service to a water user • Installing, inspecting, field testing, and/or maintaining a BPA • Addressing, in a timely manner, a failure to comply with the CCCP 2025 Cross-Connection Control Plan
2 August 4, 2025 Special & Regular CC Mtg Page 287 of 770 S_AN f ERNANill Cross-Connection Control Plan
City of San Fernando
Cross-Connection Control Program Coordinator/Specialist The following tasks will be performed by or under the direction of the City's Cross-Connection Control Program Coordinator (CCCPC):
• Developing and implementing the Program
• Establishing general policy direction and risk management decisions • Reviewing and approving all Hazard Assessments
• Reporting, tracking, and other administrative duty oversite The certified Specialist, or their designee, shall be able to be contacted within 1 hour in the event of a cross-connection incident.

As an alternative, or when no staff or employees are properly qualified, the City may retain a certified Specialist on contract to provide the necessary expertise and services.

Contact Details
The following designated individual is recognized as the current Cross-Connection Control Program Coordinator (CCCPC) and is employed by the City to manage the Division's CCCP. Ruddy Lopez is in the process of taking his backflow inspector exam and his CCC Specialist (CCCS) exam during FY202 5- 2026.

Name of Coordinator Ruddy Lopez
Telephone Number 818-823-0786
Email Address [email protected]
Until Ruddy Lopez has completed his Specialist Exam, Gabriel Gomez may be used as the specialist.

Name of Specialist Gabriel Gomez
Telephone Number 714-732-0398
Specialist Certification CA/NVAWWA #010510
The following identifies the current authorized designees employed by the City of San Fernando:

Name of Designee Victor Meza
Telephone Number c: 626-379-9132
o: 818-898-1293
Email Address vmeza@sfci!J'.:.org
Name of Designee Alex Mendez
Telephone Number c: 818-966-6065
o: 818-898-1293
Email Address amendez@sfci!J'.:.org
2025 Cross-Connection Control Plan
3 August 4, 2025 Special & Regular CC Mtg Page 288 of 770 sANfERNANill Cross-Connection Control Plan
City of San Fernando
Hazard Assessments
The City of San Fernando will conduct an initial hazard assessment of the user premises to evaluate any potential of hazardous backflow into the water system. To assist with the hazard assessment, the City of San Fernando has a Cross Connection Survey Report, that users must fill out. The hazard assessment pursuant to CCCPH section 3.1 must consider:
• The existence of cross-connections;
• The types and use of materials handled or potentially present on the user's property; • The complexity and accessibility of the piping system; • Availability of additional water sources, pumping systems, or pressure systems; • Conditions within the distribution system that could heighten the risk of a backflow event (such as variations in hydraulic gradients caused by main breaks or periods of high-water demand, or multiple service connections that could create flow-through situations); • Accessibility to the user's property;
• Any prior backflow incidents at the user's location;
• The requirements and details outlined in the CCCPH.

Each hazard assessment must categorize the risk to the City's distribution system as high, low, or none. It should also assess whether the current BPA offers sufficient protection according to the identified hazard level. Some examples of high hazard cross-connection activities are found in Appendix C.

Hazard assessments conducted before the CCCPH adoption can be considered initial assessments, as long as they comply with CCCPH guidelines and are reviewed by the City in the Cross-Connection Control Plan, as specified in CCCPH section 3.1.4.

After the initial hazard assessment described above, the City must conduct a hazard assessment based on the following criteria:
• a user premises changes account holder ( excluding single-family residences); • a user premises is newly or re-connected to the City's water system; • evidence exists of changes in the activities or materials on a customer's premises; • backflow from a user's premises occurs;
• the State Water Board requests a hazard assessment of a customer's premises; • the City concludes an existing hazard assessment may no longer accurately represent the degree of hazard; and
• periodically (pursuant to CCCPH section 3.1.4.)
A follow-up hazard assessment must be conducted if any changes are made to the water distribution system that could lead to a cross-connection, or if any backflow incidents occur. A cross-connection control specialist must review or carry out each initial and follow-up hazard assessment. They must 2025 Cross-Connection Control Plan
4 August 4, 2025 Special & Regular CC Mtg Page 289 of 770 , SJ\N f ERNANill Cross-Connection Control Plan
City of San Fernando
provide a written finding confirming that, in their professional judgment based on cross-connection control principles, the City's hazard assessment accurately identified all hazards, assessed the appropriate hazard levels, and recommended the necessary backflow protection.

The timeline for initial hazard assessments is provided on the table below:

Initial Assessment Task I Schedule
Assessment of City Facilities Within 60 days
Assessment of all new connections At time of application for water service
Identification and assessment of high-hazard premises On a continuous basis which are listed on SWRCB's Appendix D of CCCPH Identification and assessment of hazardous premises On a continuous basis supplemental to SWRCB's Appendix D of CCCPH Identification of residential connections with special On a continuous basis plumbing facilities and/or water use on the premises The timeline for subsequent hazard re-assessments is provided on the table below:

Re-Assessment Task I Schedule
Any services with RP or AG installed for If evidence exists of changes in the activities or materials premises containment on a user's premises, if a user changes account holder, excluding residential, or if backflow from a user's premises occurs (survey)
Commercial services protected with less Every 5 years and upon change in use or ownership than a RP for premises containment (survey)
Residential services protected with less On a continuous basis than a RP for premises containment Residential services with no known Upon change in use, ownership, or plumbing system special plumbing or water use on the premises (questionnaire)
User Supervisor
Per the CCC PH Article 2, the SWRCB and the City of San Fernando may, at their discretion, require a customer to designate a User Supervisor when the user premises has a multi-piping system that conveys various types of fluids and where changes in the piping system are frequently made. The User Supervisor will be responsible for the avoidance of cross-connections during the installation, operation and maintenance of the customer's pipelines and equipment.

The Site Supervisor represents the owner, tenant, or property manager as a liaison to the City. The Site Supervisor must have the authority to carry out any requirements of the City. It is recommended that the Site Supervisor be an employee who is permanently stationed at the use site. At a minimum, the Site Supervisor must make frequent visits to the site.

The Site Supervisor will be trained on the fluids used and backflow protection for the premise, must inform the City of changes in piping, and maintain current contact information on file with the City. 202S Cross-Connection Control Plan
5 August 4, 2025 Special & Regular CC Mtg Page 290 of 770 ~SAN f ERNANill Cross-Connection Control Plan
------------------------- City of San Fernando - The designated Site Supervisor must attend a Site Supervisor Certification Workshop, provided by the City.

Site Supervisors:
• Are responsible for the operation, maintenance, and prevention of potential cross connections to the potable water system
• Must be present at all hazard assessments and cross-connection control surveys • Must inform the City of any cross-connection incidents • Are expected to know the provisions contained in the SWRCB's CCCPH • Are expected to know the basic concepts of backflow and cross-connection prevention, and emergency response procedures
• Are responsible for training personnel at the site on the proper protection of the potable water system
Backflow Prevention
The City of San Fernando is responsible for preventing or managing actual and potential crossconnections by implementing approved BPAs or AGs, in accordance with the guidelines set forth in Article 3 of the State Water Resources Control Board's Cross-Connection Control Policy Handbook:

Standards and Principles for California's Public Water Systems (CCCPH).

The City utilizes the USC Foundation for Cross-Connection Control to approve all backflow prevention assemblies. Each device undergoes and successfully completes both laboratory and field evaluations as part of the USC Foundation's Approval Program. Approved backflow prevention assemblies remain valid for three years, after which they must be renewed. Approved backflow prevention assemblies must have passed laboratory and field evaluation tests performed by a recognized testing organization which has demonstrated their competency to preform such tests per the CCCPH.

BPAs must remain unaltered and unchanged after receiving approval from the USC Foundation for Cross-Connection Control. The City must require BPA testers to inform them if any water user or City-owned BPA has been modified.

Backflow Protection Required
The City must protect its distribution system from backflow by ensuring that approved backflow prevention assemblies (BPA) are properly installed, maintained, and field-tested by qualified personnel. When a double check valve (DC) is required or referenced in the CCCPH, a double check detector assembly (DCDA or DCDA-11) may be used if appropriate. Similarly, if a reduced pressure (RP) assembly is required, a reduced pressure detector assembly (RPDA or RPDA-11) may be substituted if suitable. The BPA installed must provide a level of protection that matches the degree of hazard at the user premises, as determined by a hazard assessment conducted in accordance with CCCPH Section 3.2.1.
2025 Cross-Connection Control Plan
6 August 4, 2025 Special & Regular CC Mtg Page 291 of 770 '
'SAN f ERNANill Cross-Connection Control Plan
City of San Fernando
Unless otherwise specified, the City must use an air gap (AG) or RP for premises containment to protect against high-hazard cross-connections. With State Water Board approval, the City may implement an alternative containment method in place of an AG if it does not increase public health risks. Internal protection may also be accepted when premises containment is not feasible, provided it is approved by the State.

Within ten years of CCCPH adoption, the City must ensure that all fire protection systems have at least DC-level backflow protection. Fire systems with high-hazard conditions, such as chemical additives or auxiliary water supplies, must have RP-level protection. If an existing fire system cannot comply or install the required protection within the ten-year timeframe, the City may propose an alternative date or method in its Cross-Connection Control Plan. For low-hazard fire systems on residential premises, a BPA is not required if certain conditions are met: the premises has only one service connection, the fire line is isolated from the domestic system, a single standard water meter measures all flow, materials used are certified to NSF/ ANSI Standard 61, and the fire system is looped and connected to routinely used fixtures to prevent water stagnation.

A swivel-ell may be temporarily used instead of an AG to provide potable water to areas typically served with tertiary recycled water, but only if specific conditions are met. These include approval by the State Water Board, inclusion in the City's Cross-Connection Control Plan, compliance with design standards in Appendix D of this CCCP, and annual inspections to verify continued compliance.

The RP assembly used with the swivel-ell must be field-tested and confirmed to function correctly. A visual inspection must be done immediately upon switchover to potable water, with a field test completed within 72 hours and at least once every 12 weeks. Additionally, there must be a legally binding agreement between the City and the recycled water supplier that requires notifying the State Water Board of all switchovers within 24 hours, supervision of each switchover by a trained City representative, and submission of a compliance report within seven days if requested.

All customers requiring backflow prevention must ensure that the required premises containment meets the following conditions:
• The backflow prevention assembly must be purchased and installed by the customer (at the customer's expense) immediately downstream of the water meter, in full compliance with the City's standards.
o Customers should initiate the process by submitting development plans through Community Development, which should include conditions for backflow device installation. Plans should be reviewed by the Engineering Department and Water Division for comments, revisions/guidance per SWRCB Cross Connection Handbook policies, then the permit may be processed upon approval. The Cross Connection Control Specialist is the legal designated authority to review and approve backflow protection requirements, inspect installations, survey degree of hazards, and schedule testing with a certified backflow tester.
• The assembly must be properly maintained, tested, and inspected in accordance with the City's requirements outlined in this plan.

The City recognizes the Fire Department's authority over fire protection systems and will not override its decisions unless a customer's fire protection system is specifically designed to accommodate the pressure drop associated with a RP device. Since fire protection systems are approved and regulated by the Fire Department, any modifications to these systems fall outside the 2025 Cross-Connection Control Plan
7 August 4, 2025 Special & Regular CC Mtg Page 292 of 770 sANfERNANm Cross-Connection Control Plan
--------------------------- City of San Fernando
City's jurisdiction. However, in the interest of public health and water quality protection, the City will strongly advise customers against adding chemicals to their fire protection systems.

The City will conduct comprehensive assessments of its facilities to identify and mitigate potential cross-connection risks. All facilities producing, treating, storing, or distributing drinking water must have proper internal protection from cross-connections to ensure that all drinking water produced and delivered to customers is protected from cross-connections. These safeguards are essential to ensure that all drinking water produced and delivered to customers remains free from contamination and fully compliant with regulatory standards.

Backflow Prevention Installation Criteria
Backflow protection devices must be installed according to the specific guidelines in CCCPH Article 3 section 3.3.2. For air gaps (AG), the receiving water container must be positioned at the service connection unless the City approves an alternative location. Piping between the service connection and discharge point must remain above grade and be accessible for inspection unless otherwise approved. The City must verify that AGs comply with CCCPH section 3.3.l(a), and any new AG installation requires approval from the State Water Board before installation.

Reduced pressure principle assemblies (RP) must be installed between twelve and thirty-six inches above grade unless the City grants an exception. Double check valves (DC) installed or replaced after CCCPH adoption must comply with CCCPH section 3.3.2 (b). Below-ground installation is only allowed if no alternative exists and is approved by the City.

Pressure vacuum breakers (PVB) and spill-resistant vacuum breakers (SVB) must be installed at least twelve inches above all downstream piping and outlets. SVBs cannot be used for premises containment, while PVBs are only permitted for roadway irrigation systems where there is no risk of backpressure.

RPs and DCs installed after CCCPH adoption must have at least twelve inches of side clearance, with twenty-four inches required on the test cock side unless the City approves otherwise. Backflow protection devices should be located as close as possible to the service connection unless an alternative location is approved. If internal protection is used instead of premises containment, the City must have access to ensure compliance with installation, testing, and inspection requirements.

All BPAs and AGs must be accessible for field testing, inspection, and maintenance.

The timeline for installing backflow preventers, when required based on the hazard assessment, is provided in the table below:

Type of Service I Schedule
New connections with cross-connection hazards
Existing connections with SWRCB's Appendix D of
CCCPH - type hazards and other high crossconnection hazards 8 Before service is initiated
60 days after notification
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 293 of 770 • sAN F ERNANill Cross-Connection Control Plan
-------------------------- City of San Fernando
Existing connections with other than SWRCB's
Appendix D of CCCPH or high cross-connection 90 days after notification hazards
Existing fire protection systems not using 20 years after adoption of plan chemicals The City may allow additional time for installing a backflow preventer on an existing connection upon customer request, provided a written exemption is approved by the City.

Certified Backflow Prevention Assembly Testers and Cross-Connection Control Specialists
The City must verify that each BPA required is field-tested by a certified individual from a State Water Board-recognized organization. The City will keep on updated list of certified backflow testers who have been pre-approved to perform backflow assembly testing. This list will be reviewed and updated annually or as needed and will be provided to customers with their annual testing notices.

Testers must follow the guidelines outlined in the CCCPH and meet all City requirements.

Additionally, tester certification requires the submission of valid, up-to-date certification as a backflow prevention assembly tester, along with calibration and accuracy test results for backflow test kits. The City reserves final approval over all submitted documentation.

The City's Coordinator may suspend or revoke the approval of a backflow tester or company from the list of approved testers if they fail to comply with the City's Cross-Connection Control Program, policies, and regulations; engage in dishonest business practices; lose valid tester certification; or perform installation, repairs, or testing of backflow assemblies negligently. Noncompliance with these requirements may result in removal from the approved testers list.

Additionally, the City's Coordinator will report any instances of fraud, gross negligence, or incompetence by a backflow tester to the certifying entity and other relevant agencies or authorities.

Quality Assurance
All backflow preventer inspection/test report forms will be reviewed by the City within 30 days of receipt. The City shall provide follow-up on backflow assemblies or test reports that are found to be deficient. At the City's discretion, the City's Coordinator may require additional tests on backflow assemblies previously tested by a backflow tester.

Backflow Prevention Assembly Testing
The City must ensure all BPAs in their Cross-Connection Control Program are field-tested after installation, repair, depressurization for winterizing, or relocation. Certified testers must perform these tests. Customers are responsible for hiring a City-approved certified tester, at their own expense, to perform these inspections. Extensions for submitting test reports may be requested from the City. If a device is found defective, it must be repaired or replaced within 30 days to avoid service disconnection and associated fees outlined in the Ordinance. 2025 Cross-Connection Control Plan
9 August 4, 2025 Special & Regular CC Mtg Page 294 of 770 -sm f ERNANill Cross-Connection Control Plan
--------------------------- City of San Fernando
BPAs must be tested at least annually, though more frequent testing may be required for high-risk sites. Air-gap separations must undergo an annual visual inspection by certified testers or crossconnection control specialists.

Newly installed BPAs must pass a field test before continuous service is provided. All non-testable backflow preventers under ownership of the City must still be tested and maintained in accordance with the California Plumbing Code. BPAs that fail testing must be repaired or replaced within 30 days unless an extension is granted under the Cross-Connection Control Plan. Testers must report backflow incidents or unprotected cross-connections within 24 hours. If an incident is confirmed, the City must investigate, discontinue service, and only restore it after receiving confirmation of a passing BPA test ensuring proper protection.

Approved Test Procedures: The City mandates that all assemblies used will be tested following the approved procedures outlined in CCCPH Article 4 and USC Manual of Cross-Connection, Tenth Edition.

Customer Notification - Device Testing: Each backflow prevention device must be inspected and tested at least annually. Annual notice to test are scheduled for the first quarter of the year and are to be mailed out.

Initial Notice: The City will notify each affected water user when it is time for the backflow prevention device installed on their service connection to be tested. This written notice shall give the water user thirty (30) days to have the device tested, with field results to be submitted to the City.

Second Notice: If the customer fails to respond within 30 days, a second notice is issued, granting an additional ten (10) days. If the City has not received a passing test report within the designated timeframe (i.e. failure to comply), enforcement policies will be applied.

Backflow Assembly Test Reports: Backflow testers must submit completed test reports to the City before the due date specified in the annual testing notice. Test results must be submitted electronically within five (5) calendar days of the test date. Failing test results must be submitted within 24 hours of the test date.

Repairs: Any assembly that does not pass routine testing must be repaired or replaced within thirty (30) days of the initial test. If repairs or replacement cannot be completed within this timeframe, the customer must notify the City. The City will evaluate the risk the failed assembly poses to the water supply and may discontinue water service if required.

Repairs to backflow prevention assemblies must use only Original Equipment Manufacturer (OEM) parts. If OEM parts are unavailable, an approved backflow prevention assembly must be installed as a replacement.

Frequency of Inspection and Testing: Inspection and testing of backflow preventers will be performed:
• At the time of installation;
• Annually after installation;
2025 Cross-Connection Control Plan
10 August 4, 2025 Special & Regular CC Mtg Page 295 of 770 ·Si\N f ERNANill Cross-Connection Control Plan
--------------------------- City of San Fernando
• After repair, reinstallation, permanent relocation, or re-plumbing; • Any time the assembly is found to not be in good repair; and • After a backflow incident
All air gap separations must be inspected annually and after any modifications to the installation when used for premises containment.

The City may mandate more frequent inspections and/ or testing of a backflow preventer if it protects against a high-health hazard or consistently fails annual tests or inspections.

The City is responsible for inspecting and testing all backflow preventers and air gaps owned by the City.

Enforcement: To enforce the ordinance, it may be necessary to suspend water service to the premises or premises under common control. If water service is terminated, the Local Health Agency may be notified.

If the City determines that service termination is too challenging or may pose a health risk, it may arrange for a contractor to complete the required repairs, replacements, or installations, and charge the customer for the cost of these services along with an administrative penalty. The customer will receive written notification detailing the corrective actions to be taken and the timeline for completion. If the customer does not take action, the work will proceed as planned. The City of San Fernando reserves the right to enforce the corrective actions and terminate service at the discretion of the program coordinator.
202S Cross-Connection Control Plan
11 August 4, 2025 Special & Regular CC Mtg Page 296 of 770 sAN F ERNANill Cross-Connection Control Plan
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Recordkeeping
The City must maintain specific records and ensure they are available to the State Water Board upon request These records include:
• The two latest hazard assessments for each user site. • Detailed records ofbackflow prevention assembly (BPA), including type, size, manufacturer, model, installation date, location, serial number, account number, customer of record, repair history, and highest threat potential hazard from which the BPA is protecting the water system. These must be accessible for review by the SWRCB upon request. • Records for each air gap (AG) installation, including location, associated hazard, owner, and as-built plans.
• Testing records for all assemblies, including test results from BPA testing, AG inspections, and swivel-ell tests, along with tester names, test/repair dates, and certification numbers. As required by Title 17, these records must be retained for the lifetime of the assemblies.

Additionally, any BPA repairs, replacements, or relocations must be documented and kept for the same duration.
• Records of the most recent cross-connection tests, such as shutdown or dye tests. • If a site supervisor was designated, then their contact information for the user supervisor and water user must be recorded, as well as any applicable training and qualifications as described by CCCPH section 3.2.2(f)
• Descriptions and follow-up actions related to all backflow incidents. • Contact information and qualifications of any designated user supervisor, if applicable. • Copies of any contracts related to the cross-connection control program. • The current Cross-Connection Control Plan.
• Public outreach and education materials issued in the past three years. 2025 Cross-Connection Control Plan
12 August 4, 2025 Special & Regular CC Mtg Page 297 of 770 ·sANfERNANill Cross-Connection Control Plan
-------------------------- Backflow Incident Response, Reporting, and Notifications Backflow Incident Response Plan
City of San Fernando
The City's Backflow Incident Response Plan, located as Appendix E, is incorporated into the City's emergency response program, as mandated by CCCPH Article 5. The Backflow Incident Response Plan indicates the procedures that will be used for investigating and responding to suspected or actual backflow incidents in accordance with Article 5 of the CCC PH.

Backflow Incident Reporting and Notification
The City will notify the SWRCB and local health agencies of any known or suspected incident of backflow within 24 hours of determination. If required by the SWRCB, the City shall issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1.

If required by the SWRCB, the City shall submit, by a date specified by the SWRCB, a written incident report describing the details and affected area of the backflow incident, the actions taken by the City in response to the backflow incident, and the follow up actions to prevent future backflow incidents.

The written report shall contain the requested information in CCCPH Appendix 8, which has been extracted and included as the City's Appendix F.

Public Outreach and Education
The City will distribute informational material explaining the importance of backflow prevention to its customers.

To promote public health awareness to its customers, the City's Water Department will conduct ongoing public education efforts, including, but not limited to:
• Distributing informational materials explaining the importance ofbackflow prevention. • Providing guidance to new customers during the plan review and installation process. • Hosting periodic workshops or webinars for contractors, property managers, and water users, and;
• Making CCCP resources available on the city's website for easy access These educational efforts are aimed at improving awareness, ensuring voluntary compliance, and reinforcing the City's commitment to drinking water safety. 2025 Cross-Connection Control Plan
13 August 4, 2025 Special & Regular CC Mtg Page 298 of 770 :§AN f ERNANill Cross-Connection Control Plan
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Local Entity Coordination
The City will coordinate with all relevant local entities involved in cross-connection control and public health protection to ensure hazard assessments are conducted, appropriate backflow protection is in place, and assistance is provided for investigating backflow incidents.

Additionally, the City will distribute copies of its CCC program to applicable entities and notify the appropriate agencies of any policy or procedural changes that may affect them. The preferred local agency is the LA County Health Department of Public Health Cross-Connection & Pollution Control Program.
2025 Cross-Connection Control Plan
14 August 4, 2025 Special & Regular CC Mtg Page 299 of 770 sAN f ERNANill ___________ A_pp_en_d_ice_s
City of San Fernando
Appendix A:

City of San Fernando Resolution XXX
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 300 of 770

ATTACHMENT B
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

FERNANDO, CALIFORNA, ADOPTING THE CROSS CONNECTION

CONTROL PLAN FOR THE CITY OF SAN FERNANDO PUBLIC WORKS

WATER DIVISION
WHEREAS, Sections 7583 through 7594 ofTitle 17 of the California Code of Regulations mandated that a California Public Water System shall protect the public water system from contamination by implementation of a cross-connection control program (Title 17 Regulations), and
WHEREAS, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook (CCCPH) on December 19, 2023, which became effective July 1, 2024, rescinded Title 17 Regulations and established statewide requirements for public water systems to prevent backflow and cross-connection hazards; and
WHEREAS, pursuant to Health and Safety Code Sections 116407 and 116555.5, and Assembly Bills 1671 and 1180, public water systems are required to implement a cross-connection control program consistent with the CCCPH; and
WHEREAS, the CCCPH requires that a California public water system submit a compliant Cross-Connection Control Plan (Plan) to the State Water Resources Control Board by July 1, 2025; and
WHEREAS, the City of San Fernando Public Works Water Division staff have developed a comprehensive Plan to meet the requirements of the CCCPH and to ensure the long-term protection of the City's potable water distribution system; and WHEREAS, the CCCPH requires the City Of San Fernando Public Works Water Division to possess local authority to enforce its requirements; and WHEREAS, the City of San Fernando Public Works Water Division currently maintains local authority through the City's Chapter 94, Article III, Division 2 Cross Connection Control of the City of San Fernando's Municipal Code Section 94-226 thru Sections 94-234. which governs backflow prevention and cross-connection enforcement, and is aligned with CCCPH requirements as outlined in the Plan; and
WHEREAS, the City of San Fernando's CCCP will incorporate a system-wide hazard assessment cycle, expand enforcement timelines and definitions, and affirm the legal and financial responsibilities of water users for backflow compliance; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

August 4, 2025 Special & Regular CC Mtg Page 301 of 770

ATTACHMENT B

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above Recitals are true and correct and are incorporated herein by this reference.

SECTION 2: The City Council of the City of San Fernando hereby authorizes City of San Fernando Public Works Water Division staff to submit the Plan to the State Water Resources Control Board for review. If the State Water Resources Control Board asks for revisions, modifications, or does not approve the Cross-Connection Control Plan, City Public Works Water Division staff shall make any revisions necessary to achieve compliance with the CCCPH.

SECTION 3: The City Council of San Fernando adopts the amendments to the CCCP to incorporate the provisions of the Plan, including a recurring hazard assessment cycle, expanded high-risk criteria, enforcement timelines, and the legal and financial responsibility of the user, ensuring consistent program enforcement in alignment with the CCCPH.

SECTIO 4: The City Council of San Fernando authorizes the Public Works Director, or the Water Operations Manager or their designee, to implement the Plan and make minor administrative revisions as needed to maintain compliance with state regulations and guidance.

SECTION 5: The Plan shall be administered by the Cross Connection Specialist under the supervision of the Water Distribution System Supervisor and oversight of the Water Superintendent and Water Operations Manager and Public Works Director.

SECTION 6: The documents and materials associated with this Resolution that constitute the record of proceedings are located at the City of San Fernando City Clerk's office, 117 Macneil Street, San Fernando, California 91340.

PASSED, APPROVED, and ADOPTED this 7th day of July, 2025.

Mary Mendoza, Mayor
ATTEST:

Julia Fritz., City Clerk
August 4, 2025 Special & Regular CC Mtg Page 302 of 770

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SANFERNANOO

ATTACHMENT B
I HEREBY CERTIFY that the foregoing Resolution No. XXXX was duly adopted by the City Council of San Fernando, held on the 7th day of July, 2025, by the following vote of Council:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN:COUNCIL MEMBERS:

Julia Fritz
City Clerk
APPROVED AS TO FORM:

Richard Padilla, City Attorney
August 4, 2025 Special & Regular CC Mtg Page 303 of 770 --sAN f ERNANill ___________
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Appendix B:

Acronyms and Abbreviations
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 304 of 770 Acronyms and Abbreviations
As used in this policy, acronyms and abbreviations reference the following:
r-------------- -- ---- --------- ----------------------------- ----- -------- -----------7 ~Acronym or Abbreviation _______ Meaning __________________ ____ __ ______ ______ ______ ~ ~AB _______________________ ____ _ Assembly Bill ___ ________ ___ ___________ __ ____________ ~ ~AG ___ _________ _____ ____ _______ Air Gap separation ______ ____ _____ ________________ ___ ~ ~BAT ____________ ______ ___ _____ _ Best Available Technology ___________ ___ _______ __ __ .; ~ BPA ___________________________ Backflow_Prevention_ Assemb~ ________ _______________ .; , Bus. & Prof. Code Business and Professional Code , r------------------------------------ ----------------------------------------------; , CA California , r--- --- --------- ---------- ----------- ----- -----------------------------------------; ~ CBSC ________ ______ ___________ California Building Standards Commission _____________ .; ~ 9_G9f tl __________ ____________ -- 9!9SS:-9.9_n_~~(?tjQ~ _ G9!1J~ol _t19!i~y J:.f9r19_b_oo~ ______ -- ____ ~ ~ CCR ___________ ______ ____ _____ California Code of Regulations__ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ; ~ C.F .R. _____________ ______ ______ Code of _Federal Reg_ulations _________________________ .; ~ CHSC ______________ _______ ____ California Health and Safety Code ___ _________________ -i , Civ. Code Civil Code , r----------------------------------------------------------------------------------; ~ p_c;_; ____________________________ p_ol!~I~_ 9_h_e~~ y9J'{~ _l:!.~~~!o~_p~e'{~']tj9~ _ ~~~~ ~q y ______ -i ~ p_c;_;p_~ ____________ _______ ______ p_ol!~I~_ 9_h_e~~ p_~t~_c_t9r _b_~~~f!o\Y_P~e'{~']tjQ~ -~~~~!l}~ly __ _ -i : DCDA-11 Double Check Detector backflow prevention Assembly - :
: type II : r----------------------------------- ------- ------------ --------------- -------------, ~ p_iyLsJg~ ______ _________ _________ pJyisJg~ _of_ 9!Ln_~i~g_ ~~t~!- _____ ____ ___ ____ ___________ ~ ~ EPA _____ _______________ ______ Environmental Protection A_g_ency _____________________ ~ , Gov. Code Government Code 1
r------- ----------------------------------------------------------- -----------_ ----; , MCL Maximum Contaminant Level , r---------------------------------------------------- -------------------- ----------; , Pen. Code Penal Code , r----- --------------------------------------------------------------------- --------; : PVB Pressure Vacuum Breaker backsiphonage prevention :
: assemblv _ ; r-------------------------------------- ~ ---------------------------------- --------, ~ PWS __________________________ Public Water System ____________ _____ _______________ .; : RP Reduced Pressure principle backflow prevention :
: assemblv : r--------------------------------- -- -- -~--------------------------- ----------------, : RPDA Reduced Pressure principle Detector backflow :
~ ____ _________ _____ _____________ prevention Assembly ____ _____________ ________ __ _____ ~ : RPDA-11 Reduced Pressure principle Detector backflow :
~ - - - -- __ _____________ _______ ____ p[~Y~~!i9_!'1_ ~ss~_f"!:l!?!Y =--ty9-~ JI ____________ _____________ ~ ~ RW ____________ ____ ___________ Recycled Water ___ ____ __ ________ __ _____________ ____ .; , SB Senate Bill , r---- -------- ------------------------ ------- -------------------------------- -------; ~SOWA ____________________ _____ Safe_Drinking Water Act _____________________________ -i , State Water Board State Water Resources Control Board , r- ----------------------------------------- ---------------------------------- ---- --; : SVB Spill-resistant Pressure Vacuum Breaker backsiphonage :
~ ___ ___ __________ ____ ____ ___ ____ P!~Y~~!i9!1_ 9§,~~~g!Y ____ ___ ____ _____________ _________ ~ , U.S. United States ' L--- ----------------------------- -------------------------------------------------~ 1 August 4, 2025 Special & Regular CC Mtg Page 305 of 770 sANfER_NANII) ___________ A_pp_en_d_ice_s
City of San Fernando
Appendix C:

High Hazard Premises
(Appendix D of SWRCB's CCCPH)
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 306 of 770 Appendix D
High Hazard Premises
August 4, 2025 Special & Regular CC Mtg Page 307 of 770

APPENDIX D

HIGH HAZARD CROSS-CONNECTION CONTROL PREMISES
The list below identifies premises that require backflow protection provided by an air gap or a reduced pressure principle backflow prevention assembly, unless noted otherwise. The list below is not intended to be all-inclusive. A PWS, State Water Board, or local health agency may require an AG, RP, or both to protect a PWS from other hazards not listed below and identified in premises through the hazard assessment completed in CCCPH Chapter 3, section 3.2.1. A PWS may reduce or increase the minimum protection required for a previously hazard-assessed user premise following a hazard reassessment as described in CCCPH Chapter 3, section 3.2.1. 1 . Sewage handling facilities

2. Wastewater lift stations and pumping stations

3. Wastewater treatment processes, handling, or pumping equipment that is interconnected to a piping system connected to a PWS (+)

4. Petroleum processing or storage plants

5. Radioactive material storage, processing plants or nuclear reactors

6. Mortuaries

7. Cemeteries

8. Sites with an auxiliary water supply interconnected with PWS (+)

9. Sites with an auxiliary water supply not interconnected with PWS

10. Premises with more than one connection to the PWS ( ++++)

11. Recycled water ( ++ )( +++)

12. Recycled water interconnected to piping system that contains water received from a PWS (+)

13. Graywater systems, as defined in California Water Code Section 14876, that are interconnected to a piping system that is connected to a PWS

14. Medical facilities

15. Kidney dialysis facilities

16. Dental office with water-connected equipment

17. Veterinarian facilities

18. Chemical plants

19. Laboratories

20. Biotech facilities

21. Electronics manufacture

22. Dry cleaner facilities

23. Industrial or commercial laundry facilities

24. Metal-plating facilities

25. Business park with a single meter serving multiple businesses

26. Marine-port facilities

27. Car wash facilities

28. Mobile home park, RV park, or campgrounds with RV hookups D-1
August 4, 2025 Special & Regular CC Mtg Page 308 of 770

29. Hotels/motels

30. Gas stations

31. Fire stations

32. Solid waste disposal facilities

33. Pet groomers

34. Agricultural premises

35. Hazard assessment access denied or restricted

36. Railroad maintenance facilities

37. Incarceration facilities (e.g. prisons)

38. Temporary connections to fire hydrants for miscellaneous uses, including construction

39. Private water distribution mains

40. Drinking water storage tank overflow connected to a sump or storm drain(+)

41. Airports
(+) Premise isolated by air gap only except as allowed through CCCPH Section 3.2.2(c) (++) Dual-plumbed use areas established per CCR Title 22, Section 60313 through 60316.
(+++) Residences using recycled water for landscape irrigation as part of an approved dual plumbed use area established pursuant to CCR Title 22, sections 60313 through 60316 shall use, at a minimum, a DC. If the water supplier is also the supplier of the recycled water, then the recycled water supplier may obtain approval of the local public water supplier or the State Water Board, to utilize an alternative backflow protection plan that includes an annual inspection of both the recycled water and potable water systems and an annual cross-connection test of the recycled water and potable water systems pursuant to subsection 60316(a) in lieu of any BPA. (++++) All connections must receive at least the same level of protection excluding fire protection when connected to the PWS distribution system (e.g. if one connection requires an RP then all connections must have RPs installed).

D-2
August 4, 2025 Special & Regular CC Mtg Page 309 of 770 sANfER.NANill ___________
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AppendixD:

Backflow Prevention Assembly Diagrams
(Appendix E of SWRCB's CCCPH)
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 310 of 770 Appendix E
Diagram 1
Double check detector backflow prevention assembly1
Direction of Flow
Water Meter
Main Line Double Check
Valve Assembly
1 © 2023 University of Southern California. Used with permission.

APPENDIX E - 1
August 4, 2025 Special & Regular CC Mtg Page 311 of 770 Appendix E
Diagram 2
Double check detector backflow prevention assembly- type II 2 Direction of Flow
Test Cock#2
Main Line Double Check
Valve Assembly
Bypass
Check Valve
2 © 2023 University of Southern California. Used with permission.

APPENDIX E - 2
TestCock#3
August 4, 2025 Special & Regular CC Mtg Page 312 of 770 Appendix E
Diagram 3
Double check valve backflow prevention assembly3
No.1
Direction of Flow
No. 1
Shutoff
Valve
No.2
No.1
Check Valve
No.3
No.2
Check Valve
3 © 2023 University of Southern California. Used with permission APPENDIX E - 3
No.4
No.2
Shutoff
Valve
August 4, 2025 Special & Regular CC Mtg Page 313 of 770 Appendix E
Diagram 4
Pressure vacuum breaker backsiphonage prevention assembly4 Air Inlet Valve
No. 2
Test Cock
No. 1
Test Cock
No.1
Shutoff
Valve
Canopy
/
No. 2
Shutoff
Valve
Check Valve
Direction of Flow
4 © 2023 University of Southern California. Used with permission APPENDIX E-4
August 4, 2025 Special & Regular CC Mtg Page 314 of 770 Appendix E
Diagram 5
Reduced pressure principle backflow prevention assembly5 No.1
Direction of Flow
No.1
Shutoff
Valve
No.2
Test Cock
Check Valve
No.3 No.4
Check Valve
Relief Valve
5 © 2023 University of Southern California. Used with permission APPENDIX E - 5
No.2
Shutoff
Valve
August 4, 2025 Special & Regular CC Mtg Page 315 of 770 Appendix E
Diagram 6
Reduced pressure principle detector backflow prevention assembly 6 Direction of Flow
Water Meter
Main Line Reduced Pressure
Principle Assembly
Bypass Reduced Pressure
Principle Assembly
6 © 2023 University of Southern California. Used with permission APPENDIX E - 6
August 4, 2025 Special & Regular CC Mtg Page 316 of 770 Appendix E
Diagram 7
Reduced pressure principle detector backflow prevention assembly- type 11 7 Direction of Flow
Main Line Reduced Pressure
Principle Assembly
TestCock#2
Bypass
Check Valve
7 © 2023 University of Southern California. Used with permission APPENDIX E - 7
August 4, 2025 Special & Regular CC Mtg Page 317 of 770 Appendix E
Diagram 8
Spill-resistant pressure vacuum breaker backsiphonage prevention assembly8 Air Inlet Valve
Vent Valve
Test Cock
No. 1
Shutoff
Valve
Canopy
/
Directio! of Flow
No.2
Shutoff
Valve
Check Valve
8 © 2023 University of Southern California. Used with permission APPENDIX E - 8
August 4, 2025 Special & Regular CC Mtg Page 318 of 770 sANRRNANill ___________
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Appendix E:

Backflow Incident Response Plan
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 319 of 770 SAN f ERNANID

BACKFLOW INCIDENT RESPONSE PLAN
This Backflow Incident Response Plan should be considered a supplement to the City's Emergency Response Plan.

The City will investigate and respond to suspected backflow incidents including, but not limited to, the following:
• Consideration of complaints or reports of changes in water quality as possible incidents of backflow;
• Water quality sampling and pressure recording; and
• Documentation of the investigation, and any response and follow-up activities.

The City will immediately begin a backflow incident investigation whenever the initial evaluation of a water quality complaint indicates that:
• A backflow incident has occurred (i.e., drinking water supply has been contaminated) or may have occurred; or
• The complaint can't be explained as a "normal" aesthetic problem.

Also, whenever a water main break ( or power outage for pumped systems) causes a widespread loss of water pressure in the system (creating backsiphonage conditions), the City will initiate a check of distribution system water quality as a precursor to the need for a backflow incident investigation.

Per the CCCPH the City will notify the SWRCB and local health jurisdiction of any known or suspected incident of backflow within 24 hours of the determination. If required by the State Water Board, the City will issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1.

The investigation will be made by or initially led by the City's certified Cross-Connection Control Specialist. The investigation team may include state health (regional) staff, local health personnel and/or local plumbing inspectors.

If required by the State Water Board, the City must submit, by a date specified by the State Water Board, a written incident report describing the details and affected area of the backflow incident, the actions taken by the City in response to the backflow incident, and the follow up actions to prevent future backflow incidents. The Backflow Incident Report Form is included as Appendix F of this Cross-Connection Control Plan.

City of San Fernando Page 1 of3
August 4, 2025 Special & Regular CC Mtg Page 320 of 770

SAN F ERNANID

BACKFLOW INCIDENT RESPONSE PLAN
The following will be used as initial guidance for dealing with backflow incidents:

Customer Notification
As soon as possible, the City will notify customers not to consume or use water. The City will start the notification with the customers nearest in location to the assumed source of contamination.

Where a customer cannot be contacted immediately, the City will place a written notice on the front door handle.

Identification of Source of Contamination
The City will consider the distribution system as a potential source of the contaminant and will not start flushing the distribution system until the source of contamination is identified.

The City will conduct a house-to-house survey to search for the source of contamination and the extent that the contaminant has spread through the distribution system.

Note: a check of water meters may show a return of water (meter running backward) to the distribution system.

When the cross connection responsible for the system contamination is located, the City will discontinue water service to that customer, until the customer completes the corrective action ordered by the City.

Isolation of Contaminated Portion of System
The City will isolate the portions of the system that are suspected of being contaminated by closing isolating valves while ensure that positive water pressure is maintained throughout the system.

Public Health Impacts
The City will seek immediate input from and work with state and local health agencies to accurately communicate and properly mitigate potential health effects resulting from the backflow incident.

Cleanine;/Disinfectine; the Distribution System
The City will clean the contaminated distribution system consistent with the contaminant( s) identified.

Where both chemical and bacteriological contamination has occurred, the City will disinfect the system after the removal of the chemical contaminant.

Where any bacteriological contamination is suspected, the City will provide field disinfection.

City of San Fernando Page 2 of3
August 4, 2025 Special & Regular CC Mtg Page 321 of 770 'SAN F ERNANID

BACKFLOW INCIDENT RESPONSE PLAN
Most chemical or physical contaminants can be flushed from the water distribution system or customer's plumbing system with adequate flushing velocity. However, this may not be the case in systems where scale and corrosion deposits ( e.g., tuberculation on old cast iron mains) provide a restriction to obtaining adequate flushing velocity, or where chemical deposits or bacteriological slimes (biofilm) are present (on which the chemical contaminant may adhere).

When adding any chemical to remove a contaminant from the distribution system, it is essential that the City fully understands the chemistry of the contaminant. Adding the wrong chemical could make the contaminant more toxic to customers and/or more difficult to remove from the distribution system. To disinfect water mains using the "slug" or "continuous flow" method, a field unit should be used for chlorine injection, such as a chemical feed - metering or proportioning pump for sodium hypochlorite. The City should contact the appropriate SWRCB regional office to discuss proposed approaches to contaminant removal and disinfection prior to taking corrective action.

The City may discuss the following, but will not be limited to:
• Consideration of complaints or reports of changes in water quality as possible incidents ofbackflow;
• Notification of affected population;
• Notification and coordination with other agencies, such as SWRCB, the LAA, and the local health jurisdiction;
• Identification of the source of contamination including water quality sampling and pressure recording;
• Isolation of the source of contamination and the affected area(s); • Cleaning, flushing, and other measures to mitigate and correct the problem; • Apply corrective actions to prevent future backflow occurrences; and • Documentation of the investigation, and any response and follow-up activities.

City of San Fernando Page 3 of3
August 4, 2025 Special & Regular CC Mtg Page 322 of 770 sAN f ERNANill ___________ A_pp_en_d_ice_s
City of San Fernando
Appendix F:

Backflow Incident Response Form
2025 Cross-Connection Control Plan
August 4, 2025 Special & Regular CC Mtg Page 323 of 770

BACKFLOW INCIDENT REPORT FORM
Water System: _______________________ _
Water System Number: _ ___________________ _
Incident Date: --------------- --------- 1 n c id en t Time (if known): ____________________ _ Incident Location: ----------------------- How was the incident discovered? Backflow Originated from:

Premise Location: --------------------- Address: ------------------------ --- Premise Contact Person: __________ Title: ________ _ Phone: _______ Email: _____________ _
Connection Type: (please check one)
□ Industrial □ Commercial □ Single-Family Residential □ Multi-Family Residential □ Irrigation □ Recycled Water □ Water System Facility
□ Other: -----------------
Description and source of backflow substance (please be as descriptive as possible):

If available, please attach an MSDS or other chemical description form Was the backflow fluid contained within the user side? YES □ NO □ Estimated Number of Affected Persons: ------ ----------- August 4, 2025 Special & Regular CC Mtg Page 324 of 770 Number and description of consumer complaints received:

Did any consumers report illness? Please describe.

If applicable, please describe the consumer notification:

INVESTIGATION
Please describe the water system investigation including time frames:

What was the area system pressure? _________________ _
Is this within typical range: YES D NO □ -typical pressure: _____ _ Was a sample of the water contaminated by the backflow incident collected and stored before flushing? YES □ NO □
Please describe all sampling:

DOW recommends laboratory or field sampling for the following parameters: total coliform, E. coli, free and total chlorine residual, pH, odor, turbidity, temperature, and color. Additional sampling should be collected at the PWS and regulatory agency's discretion.

August 4, 2025 Special & Regular CC Mtg Page 325 of 770

CORRECTIVE ACTIONS
Please describe the corrective actions taken by the water system:

Was the chlorine residual increased after discovery of backflow incident? YES □ NO □ Date of the last cross-connection control hazard assessment of the premise with the backflow incident conducted: -------------------- - Did the premise have backflow prevention assemblies? YES D NO D Date of most recent backflow prevention assembly test(s): _________ _ When was the Division of Drinking Water or Local County Health office notified? Date: Time: Contact Person: -------- ---- --------
Was the Division or Local County Health notified within 24 hours? YES D NO □ Other agencies or organizations contacted?

CERTIFICATION
Name: Job Title: --------------- -----------
Certification(s): _________________________ _
Please list all cross-connection control related certifications including number and expiration date
August 4, 2025 Special & Regular CC Mtg Page 326 of 770 ATTACHMENT “B”
RESOLUTION NO. 8400

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNA, ADOPTING THE 2025 CROSS CONNECTION CONTROL PLAN

FOR THE CITY OF SAN FERNANDO PUBLIC WORKS WATER DIVISION WHEREAS, Sections 7583 through 7594 of Title 17 of the California Code of Regulations mandated that a California Public Water System shall protect the public water system from contamination by implementation of a cross-connection control program (Title 17 Regulations), and
WHEREAS, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook (CCCPH) on December 19, 2023, which became effective July 1, 2024, rescinded Title 17 Regulations and established statewide requirements for public water systems to prevent backflow and cross-connection hazards; and
WHEREAS, pursuant to Health and Safety Code Sections 116407 and 116555.5, and Assembly Bills 1671 and 1180, public watersystems are required to implement a cross-connection control program consistent with the CCCPH; and
WHEREAS, the CCCPH requires that a California public water system submit a compliant Cross-Connection Control Plan (Plan) to the State Water Resources Control Board by July 1, 2025; and
WHEREAS, the City of San Fernando Public Works Water Division staff have developed a comprehensive Plan to meet the requirements of the CCCPH and to ensure the long-term protection of the City’s potable water distribution system; and WHEREAS, the CCCPH requires the City of San Fernando Public Works Water Division to possess local authority to enforce its requirements; and WHEREAS, the City of San Fernando Public Works Water Division currently maintains local authority through the City’s Chapter 94, Article III, Division 2 Cross Connection Control of the City of San Fernando’s Municipal Code Section 94-226 thru Sections 94-234. Which governs backflow prevention and cross-connection enforcement, and is aligned with CCCPH requirements as outlined in the Plan; and
WHEREAS, the City of San Fernando’s CCCP will incorporate a system-wide hazard assessment cycle, expand enforcement timelines and definitions, and affirm the legal and financial responsibilities of water users for backflow compliance; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

August 4, 2025 Special & Regular CC Mtg Page 327 of 770 RES. NO. 8400
2 SECTION 1. The above Recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council of the City of San Fernando hereby authorizes City of San Fernando Public Works Water Division staff to submit the Cross-Connection Control Plan to the State Water Resources Control Board for review. If the State Water Resources Control Board asks for revisions, modifications, or does not approve the Cross-Connection Control Plan, City Public Works Water Division staff shall make any revisions necessary to achieve compliance with the CCCPH.

SECTION 3. The City Council of San Fernando adopts the amendments to the CCCP to incorporate the provisions of the Plan, including a recurring hazard assessment cycle, expanded high-risk criteria, enforcement timelines, and the legal and financial responsibility of the user, ensuring consistent program enforcement in alignment with the CCCPH.

SECTION 4. The City Council of San Fernando authorizes the Public Works Director, or the Water Operations Manager, or their designee, to implement the Plan and make minor administrative revisions as needed to maintain compliance with state regulations and guidance.

SECTION 5. The Plan shall be administered by the Cross Connection Specialist under the supervision of the Water Distribution System Supervisor and oversight of the Water Superintendent and Water Operations Manager and Public Works Director.

SECTION 6. The City Clerk shall certify to the adoption of this resolution and The documents and materials associated with this Resolution that constitute the record of proceedings are located at the City of San Fernando City Clerk’s office, 117 Macneil Street, San Fernando, California 91340.

PASSED, APPROVED, AND ADOPTED this 4th day of August 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
August 4, 2025 Special & Regular CC Mtg Page 328 of 770 RES. NO. 8400
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8400 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 4th day of August, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of August, 2025.

Julia Fritz, City Clerk
August 4, 2025 Special & Regular CC Mtg Page 329 of 770 CONTRACT NO. 2357

SHORT-FORM PROFESSIONAL SERVICES AGREEMENT
(Parties: Civiltec Engineering Inc. and City of San Fernando) (Engagement: City of San Fernando Cross Connection Control Policy ) THIS SHORT-FORM PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into on this 6th day of May 2025 (hereinafter, “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation, (hereinafter, “CITY”) and Civiltec Engineering Inc. (hereinafter referred to as “CONSULTANT”). In consideration of their mutual covenants, the parties hereto agree as follows:

1. CONSULTANT. Shall provide or furnish the following specified services and/or materials: Preparation of a written plan in accordance with Section 3.1.4 of the State Water Resource Control Board for the City of San Fernando Cross Connection Control Policy as required by State Water Resources Control Board Handbook.

2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement:

Proposal from CONSULTANT dated April 2025 and attached and incorporated hereto as Exhibit “A” and those Supplemental Terms attached and incorporated hereto as Exhibit “B”

3. COMPLETION PERIOD. CONSULTANT shall complete its performance of all service and tasks contemplated under this Agreement, including the preparation of all deliverables to the reasonable satisfaction of CITY by or before June 20, 2025 (“Completion Date”). CONSULTANT acknowledges understands and agrees that time is of the essence for the satisfactory completion of all services and tasks and all deliverables contemplated under this Agreement. Upon CONSULTANT’s submission of a written request for additional time, CITY, in its sole and absolute discretion may grant such additional time provided that in event shall CITY not consider or grant any extensions beyond June 27, 2025 and further provided that all extension grants must be in writing signed by the Director of Public Works to be considered validly granted. Written requests for additional time must be delivered to CITY no less than five (5) calendar days prior to the Completion Date to be considered timely. CITY shall be under no obligation to consider untimely extension requests.

4. COMPENSATION. For the full performance of this Agreement:
a. CITY shall pay CONSULTANT an amount not to exceed Thirteen Thousand Seven Hundred and Ten Dollars ($13,710), to be paid in whole or in progress payments within thirty (30) days following receipt of an invoice. Final payment shall be made on completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and 1 Docusign Envelope ID: F761FE77-6308-476E-9609-1C8CAD1A490D ATTACHMENT "E" August 4, 2025 Special & Regular CC Mtg Page 330 of 770 CONTRACT NO. 2357
only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONSULTANT operates. CITY is not responsible for paying for any work done by CONSULTANT or any subconsultants above and beyond the not to exceed amount.
b. CITY shall not reimburse for any of CONSULTANT’s costs or expenses to deliver any services/goods, unless specified in CONSULTANT’s quote. CITY shall not be responsible for any interest or late charges on any payments from CITY to CONSULTANT. c. CONSULTANT is responsible for monitoring its own
forces/employees/agents/subconsultants to ensure delivery of goods/services within the terms of this Agreement. CITY will not accept or compensate CONSULTANT for incomplete goods/services.

5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONSULTANT under this Agreement. With regard to CONSULTANT’s work product, CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONSULTANT under this Agreement. b. INSURANCE. CONSULTANT shall file with CITY a certificate of insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory limits. ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE:

General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit.
iii. PROFESSIONAL LIABILITY: $1,000,000.00 aggregate.
iv. NOTICE OF CANCELLATION: CITY requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording “endeavor to” or “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.”
2 Docusign Envelope ID: F761FE77-6308-476E-9609-1C8CAD1A490D August 4, 2025 Special & Regular CC Mtg Page 331 of 770 CONTRACT NO. 2357
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person.
d. INTEREST OF CONSULTANT. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer- employee relationship between CITY and CONSULTANT. At all times CONSULTANT shall be an independent CONSULTANT and CONSULTANT is not authorized to bind CITY to any contracts or other obligations without the express written consent of CITY. In executing this Agreement, CONSULTANT certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY.
e. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of CITY. No changes or variations of any kind are authorized without the written consent of the City Manager or his/her designee. This Agreement may only be amended by a written instrument signed by both parties. f. TERMINATION FOR CONVENIENCE OR FOR CAUSE. This Agreement may be terminated by CITY upon seven (7) days written notice to CONSULTANT. Monies owed for work satisfactorily completed shall be paid to CONSULTANT within 14 days of termination. g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of CITY.

CONSULTANT hereby agrees to deliver those documents to CITY at any time upon demand of CITY. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for CITY and are not necessarily suitable for any future or other use. Failure by CONSULTANT to deliver these documents to CITY within a reasonable time period or as specified by CITY shall be a material breach of this Agreement. CITY and CONSULTANT agree that until final approval by CITY, all data, plans, specifications, reports and other documents are preliminary drafts not kept by CITY in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to CITY pursuant to this Agreement shall be deemed a “work for hire.” Upon submission of any work for hire pursuant to this Agreement, and acceptance by CITY as complete, non-exclusive title to copyright of said work for hire shall transfer to CITY. The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONSULTANT retains the right to use any project records, documents and materials for marketing of their professional services. 3 Docusign Envelope ID: F761FE77-6308-476E-9609-1C8CAD1A490D August 4, 2025 Special & Regular CC Mtg Page 332 of 770 CONTRACT NO. 2357
h. NOTICES. Any notices required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONSULTANT’s OR CITY’s regular business hours; or (b) on the third business day following the United States mail post mark, postage pre-paid, to the addresses heretofore below.

If to CITY: If to CONSULTANT:

City of San Fernando
Public Works
117 Macneil St.

Attn: Wendell Johnson
Phone: 818-898-1222
Civiltec Engineering Inc.
440 N. Mountain Ave. Suite 210
Upland, CA 91786
Attn: David Song
Phone: 909-296-4457

6. COMPLIANCE WITH LAWS. CONSULTANT shall be fully informed of and in compliance with all applicable laws, statues, codes, rules, regulations, and ordinances governing or affecting the performance of work.

7. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits.

This Agreement shall become effective upon its approval and execution by CITY.

IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first written above.

CITY OF SAN FERNANDO: CIVILTEC ENGINEERING INC.:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:
4 Docusign Envelope ID: F761FE77-6308-476E-9609-1C8CAD1A490D Principal, Senior Project Manager
05/05/2025 | 11:26 AM PDT
David Song
05/06/2025 | 11:13 AM PDT
05/06/2025 | 6:23 PM EDT
August 4, 2025 Special & Regular CC Mtg Page 333 of 770 Civil, Water, Wastewater, Drainage, Transportation and
Electrical/Controls Engineering ● Construction Management ● Surveying California ● Arizona
440 N. Mountain Avenue, Suite 210, Upland, CA 91786 | P: 909.296.4457 City of San Fernando April 24, 2025
120 Macneil Street Sent Via Email: [email protected]
San Fernando, CA 91340
ATTN: Victor Meza | Water Operations Manager
RE: Proposal for City of San Fernando-Cross Connection Control Policy Handbook San Fernando, CA 91340
Civiltec Proposal No. PU25021.00
Dear Mr. Meza,
Civiltec engineering, inc. (Civiltec) appreciates the opportunity to provide professional engineering services to the City of San Fernando (City) for the above referenced project. We understand this project is for the preparation of the City of San Fernando’s Cross Connection Control Handbook as required by State Water Resources Control Board (SWRCB) policy, effective July 1, 2024. The project will consist of the preparation of a written plan in accordance with Section 3.1.4 of the SWRCB Cross Connection Control Policy Handbook (CCCPH) which is due 12 months after the effective date of the CCCPH. The goal is to ensure the City’s handbook adheres to the CCCPH and aligns with the City’s goals for protection of public health as well as submitting a final approved handbook by June 30th 2025 to the SWRCB.

AUTHORIZED RESPONSIBLE ENGINEERS
Civiltec proposes to assign Gretel Ochoa-Nhac, PE, as company representative. As Project Manager, she is responsible for the firm’s timely response and quality completion of this project. She has complete authority to handle all contractual matters, commit Civiltec’s resources as necessary and take all action necessary to meet your requests. Gretel will be assisted by Tim Kwan, PE as the project engineer. Civiltec will manage this project directly from our Upland office.

SCOPE OF SERVICES
Based on our project understanding and professional experience, we have identified the following scope of services.

Phase 1. Project Administration
We will be prepared to execute the project according to a realistic and compliant timeline that includes meetings and oversight of the handbook.

Task 1 – Project Management
Project management include but are not limited to developing and maintaining schedules, personnel and managing deliverables, preparation of invoices, and ensuring stakeholder satisfaction. Civiltec will submit monthly status reports to the City that details project progress made during that month and tasks to be performed the following month.

CONTRACT NO. 2357
EXHIBIT "A"
5 Docusign Envelope ID: F761FE77-6308-476E-9609-1C8CAD1A490D August 4, 2025 Special & Regular CC Mtg Page 334 of 770 City of San Fernando
Cross Connection Handbook
April 24, 2025