San Fernando City Council
February 17, 2026

continuation of an art form that is both historically significant and culturally vibrant. Beyond preserving tradition, the program fosters youth engagement, educational enrichment, and community pride, offering participants opportunities to develop musical skills, discipline, and confidence. By investing in this program, the City strengthens cultural identity, supports local talent, and enhances community cohesion through music that resonates across generations.

Mariachi Master Apprentice Program (MMAP).

MMAP connects Grammy award-winning mariachi masters with young music students to preserve the mariachi music genre. Mariachi Los Camperos provides instruction on traditional mariachi instruments: violins, guitars, guitarrones, vihuelas, trumpets, and folk harp. The students and instructors experience exemplary artworks at international mariachi conferences and workshops throughout California and the southwest United States. This experience allows students to observe, study, and perform with the most prestigious mariachi ensembles and represent the City as cultural arts ambassadors.

The curriculum ingrains an empowering sense of self-confidence, pride, and identity while providing an outlet for cultural expression in celebration of Mexican heritage. MMAP specific arts/music education outcomes include: 1) development, reinforcement, and application of student instrumental technique; 2) development, strengthening, and application of student musicianship skills; 3) enhancement of student solo and chorus singing skills; 4) performance of traditional and popular mariachi music before the public and with other professional ensembles; and 5) development and fostering of student professionalism and performance etiquette. These outcomes are in accordance with the California Department of Education Music Standards.

National Endowment for the Arts (NEA) Grants for Arts Project.

The NEA “Grants for Arts Projects” is the principal grants program for organizations based in the United States. The arts are a powerful and important part of what unites and celebrates differences while connecting through shared experiences. Through project-based funding, the program supports public engagement with, and access to, various forms of art across the nation, the creation of art, learning the arts at all stages of life, and the integration of the arts into the fabric of community life. As a Local Arts Agency, NEA “Folk and Traditional Arts” subprogram is rooted in and reflective of the cultural life of a community. Community members may share a common ethnic heritage, cultural mores, language, religion, occupation, or geographic region.

These vital and constantly reinvigorated artistic traditions are shaped by values and standards of excellence that are passed from generation to generation, most often within family and community, through demonstration, conversation, and practice.

The City was awarded a grant for arts projects in the amount of $40,000 for FY 2025-2026 that will run through September 30, 2026. This grant generally ranges from $10,000 to $100,000 and supports the creation of art that meets the highest standards of excellence, public engagement with diverse and excellent art, lifelong learning in the arts, and the strengthening of communities February 17, 2026 Special & Regular CC Mtg Page 194 of 448 Consideration to Authorize Submittal of a Grant Application to the National Endowment for the Arts for Funding Support of the Mariachi Master Apprentice Program

through the arts. The San Fernando MMAP project generally receives an average of $40,000 to $50,000 per year in NEA funding and has received over $1 million since the program's inception.

The proposed grant application will be for $57,000, which will be used for artist instructor fees, travel and registration to conferences, grant documentation, and other expenses to support the project. Phase One of the application process is due on February 12, 2026, which is used to verify that the City is qualified to apply for NEA funding. The application portal will be open from February 18, 2026 to February 25, 2026, at which time staff will be able to submit the grant application (Attachment “A”).

BUDGET IMPACT:

The Grants for Arts Projects Program is a reimbursement grant and requires the Recreation and Community Services Department to enter into an agreement with NEA to administer the grant.

Disbursement of grant funds occurs on a reimbursement basis only for costs incurred during a reporting period and is contingent upon the grantee complying will all grant requirements and appropriation of sufficient funds.

The grant disbursement timeline for the Grants for Arts Projects Program will be for the FY 2027-2028 (Grant Activity Period October 1, 2027 – September 30, 2028). There will be no budget impact on the Fiscal Year 2025-2026 Adopted Budget to authorize the submittal of this grant application and there is no need to appropriate funds at this time. This is the initial step in approving funding from the National Endowment for the Arts. If the City is awarded the grant, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.

CONCLUSION:

It is recommended that the City Council authorize staff to prepare and submit a grant application to the National Endowment for the Arts.

ATTACHMENT:

A. NEA Grant for Arts Projects: Application Calendar
February 17, 2026 Special & Regular CC Mtg Page 195 of 448 ATTACHMENT "A"
GRANTS FOR ARTS PROJECTS: Application
Calendar

Grant Program Summary
The NEA is committed to supporting excellent arts projects for the benefit of all Americans. Activities funded through Grants for Arts Projects (GAP) enable Americans throughout the nation to experience the arts, foster and celebrate America’s artistic heritage and cultural legacy, and benefit from arts education at all stages of life. We also support arts and health programs, including creative arts therapies, that advance the well-being of people and communities. We strongly encourage applications for arts projects that focus on one or more agency funding priorities. We welcome applications from first-time and returning applicants; from organizations serving rural, urban, suburban, and tribal communities of all sizes; and from organizations with small, medium, or large operating budgets.

We fund arts projects in the following disciplines: Arts Education, Challenge America, Dance, Design & Our Town, Folk & Traditional Arts, Literary Arts, Local Arts Agencies, Museums, Music, Opera, Presenting & Multidisciplinary Works, Theater & Musical Theater, and Visual & Media Arts.

Important Dates
Applications are accepted during two funding
cycles each year. February Cycle (GAP 1)
Grant Program Details and Application
Instructions Published December 2025
Part 1 Application Package Available on
Grants.gov Early December 2025
Part 1 Grants.gov
Submission deadline
February 12, 2026
11:59 pm ET
Part 2 NEA Applicant Portal
Opens to applicants
February 18, 2026
9:00 am ET
Part 2 NEA Applicant Portal
Submission deadline
February 25, 2026
11:59 pm ET
Notification of recommended funding or
rejection November 2026
Earliest project start date January 1, 2027
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Recreation & Community Services Director Date: February 17, 2025
Subject: Receive and File an Update Regarding the Organization of an All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents RECOMMENDATION:

It is recommended that the City Council receive and file an update regarding the organization of an all-cities vigil to honor lives lost in Federal Immigration Enforcement incidents.

BACKGROUND:

1. On February 2, 2026, the City Council provided Staff direction to search for a community-based agency that would want to take the lead in hosting an All-Cities Candlelight Vigil to honor lives lost in Federal Immigration Enforcement incidents, in collaboration with the City.

ANALYSIS:

Candlelight vigils provide an opportunity for community members to gather in a peaceful and respectful setting to remember those who have passed, support one another, and promote community unity.

Staff has initiated outreach to three (3) community-based organizations, Somos Familia Valle, Pueblo y Salud and Tia Chucha’s Centro Cultural, to explore their interest in participating in and helping coordinate the candlelight vigil. All organizations have experience supporting community events and engaging residents in meaningful and respectful gatherings. At this time, staff is awaiting their response and will continue coordinating with interested partners to ensure the vigil reflects a collaborative and inclusive community effort, consistent with City Council direction. Somos Familia Valle is very interested in collaborating with the City and other organizations to make this a unified effort. A meeting is scheduled for later this week as all organizations are busy due to the program and services demand in the community at this time.

February 17, 2026 Special & Regular CC Mtg Page 199 of 448 Receive and File an Update Regarding the Organization of an All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents

Once an organization agrees to coordinate with staff on the vigil, staff will return with further updates.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

CONCLUSION:

Staff recommends that the City Council receive and file updates regarding the organization of an all-cities vigil to honor lives lost in Federal Immigration Enforcement incidents.

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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk

Date: February 17, 2025
Subject: Consideration to Approve a Voter Education and Outreach Campaign for the City’s June 2, 2026 General Municipal Election and Authorize Fee Waiver for Vendor Participation at City Hosted Events Related to Voter Education and Outreach RECOMMENDATION:

It is recommended that the City Council:
a. Approve a voter education and outreach campaign (Attachment “A”) for the City’s June 2, 2026 General Municipal Election; and
b. Authorize fee waiver for vendor participation at City hosted events related to voter education and outreach.

BACKGROUND:

1. On August 21, 2017, the City Council, approved Ordinance No. 1668 (Attachment “B”) which changed the date of the City’s General Municipal Election from March of odd-numbered years to the statewide November election in even-numbered years, starting November 6, 2018.

2. On October 20, 2025, the City Council adopted Ordinance No. 1737 (Attachment “C”) to move the City’s Regular Election from November of even-numbered years to alternating March/June of even-numbered years, consolidated, with a statewide election, beginning June 2, 2026.

3. On February 2, 2026, the City Council directed staff to return to the February 17, 2026 meeting with a plan for a non-partisan voter education campaign. The campaign should notify San Fernando residents of the upcoming municipal election on June 2, 2026; provide accurate information on voting requirements, options, polling locations, and timelines in coordination with the LA County Registrar-Recorder/County Clerk; include outreach through a citywide mailer, website updates, social media, and community channels; and explore potential funding from Supervisor Lindsey Horvath’s office for voter education materials.

February 17, 2026 Special & Regular CC Mtg Page 203 of 448 Consideration to Approve a Voter Education and Outreach Campaign for the City’s June 2, 2026 General Municipal Election and Authorize Fee Waiver for Vendor Participation at City Hosted Events Related to Voter Education and Outreach

ANALYSIS:

Municipal Elections are a fundamental component of democracy, enabling residents to select representatives and influence decisions on issues such as the municipal budget, public policies, and community programs. These elections ensure that local governments remain accountable to the community being served, providing a mechanism for residents to express their preferences and priorities. By participating in city elections, residents play an active role in shaping the direction of their community, ensuring that local governance reflects the collective will and addresses the overall needs of the community.

Voter education outreach plays a vital role when there is a modification to an election date, helping ensure clarity, transparency, and public confidence in the electoral process. Through proactive outreach, the City provides accurate information, supports voter access, and encourages civic engagement. These efforts help ensure all eligible voters are informed about the updated timeline and can fully participate in the democratic process.

On February 2, 2026, the City Council directed staff to return to the February 17, 2026 City Council meeting with a comprehensive, non-partisan voter education and outreach campaign to inform residents of the City of San Fernando on the new municipal election date of June 2, 2026. To provide clear, accurate information regarding voting requirements, voting options, polling locations, and voting timelines in coordination with all voter education materials with the Los Angeles County Registrar-Recorder/County Clerk to ensure accuracy and compliance with County and State election guidelines. Utilize multiple outreach methods, including a citywide informational mailer, City website updates, official City social media platforms, and community outreach channels. In addition, staff was requested to reach out to the Los Angeles County Board Supervisor Lindsey Horvath’s office to seek potential funding toward expenditures relating to voter education outreach material.

Staff has developed a Voter Outreach and Education Campaign designed to reach registered voters and the broader community through multiple communication channels.

Outreach Goals
• Announce the Updated Election Date
• Share Voter Registration Instructions and Deadlines
• Inform residents of Voting Options (Vote Centers, Ballot Drop Boxes, and vote-by-mail) • Provide final reminder to Vote on June 1 and June 2
Outreach Strategies
Staff will implement a comprehensive, multi-platform outreach campaign to ensure registered voters and community members are informed about the upcoming election, key deadlines, and available voting options. The strategies include:

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• City Website Updates
o Create and maintain a dedicated election information webpage. o Include important dates, voter registration deadlines, voting options, polling locations, and frequently asked questions (FAQs).
o Ensure information is easy to navigate and prominently displayed on the election information webpage during the outreach period.
• Social Media Campaign
o Publish regular posts on the City’s official social media accounts. o Share visually engaging graphics, short informational videos, countdown reminders, and deadline alerts.
o Increase posting frequency as key dates approach, including a final reminder push during the days leading up to the election.
o Regular posts on official platforms (Facebook and Instagram) with graphics, videos, and reminders.
• Email Notifications
o Send informational email blasts through the City’s Constant Contact system. o Provide updates on registration deadlines, voting options, and important election reminders.
o Schedule multiple emails throughout the outreach period, including a final “Get Out the Vote” reminder prior to Election Day.
• Printed Materials
o Design and distribute flyers at City Hall, libraries, community centers, and other high-traffic public facilities.
o Include election notices in utility bills to directly reach households within the community.
o Ensure materials are clear, concise, and visually consistent with the overall campaign messaging.
• Community Engagement
o Host informational booths at local City-sponsored programs. o Provide printed materials and answer questions about voter registration and voting options.
• Video Announcements
o Produce short (25–30 second) informational videos regarding voter registration instructions, voting options and voting locations in partnership with the City’s public relations firm.

February 17, 2026 Special & Regular CC Mtg Page 205 of 448 Consideration to Approve a Voter Education and Outreach Campaign for the City’s June 2, 2026 General Municipal Election and Authorize Fee Waiver for Vendor Participation at City Hosted Events Related to Voter Education and Outreach

o Share videos across social media platforms and on the election webpage. o Focus messaging on key deadlines, voting options, and reminders to participate.

Implementation Timeline.

To ensure consistent and timely communication, staff will implement a five-phase outreach campaign leading up to the June 2, 2026 City Election.

Phase 1: Initial Announcement of Upcoming City Election (February 2026) Objective: Build early awareness and inform the community of the confirmed election date. • Issue an official press release announcing the June 2, 2026 City Election. • Launch a dedicated election webpage with key dates and general information. • Post initial announcement graphics and messaging across City social media platforms. • Distribute flyers at City facilities, including City Hall, libraries, parks, and community centers.
• Include a notice in utility bills and/or e-newsletters. • Provide a brief announcement at City Council meetings.

Phase 2: Voter Registration Education (March 2026)
Objective: Encourage eligible residents to register and ensure current voters verify their registration status.
• Launch a “Register to Vote” campaign highlighting registration deadlines. • Share voter registration instructions (online, by mail, and in person). • Post short instructional videos demonstrating how to register or check voter status. • Partner with community organizations to help promote voter registration. • Host informational booths at City-sponsored community events. • Send targeted email reminders through Constant Contact regarding registration deadlines.

Phase 3: Voting Requirements & Options (April 2026)
Objective: Educate voters about how they can cast their ballot. • Share information about identification requirements (if applicable). • Provide detailed guidance on vote-by-mail procedures, including how to request, complete, and return a ballot.
• Publish City sponsored vote center locations and availability of ballot drop boxes. • Highlight Vote Center options, including early voting opportunities.

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• Post FAQ graphics and “Did You Know?” informational content on social media. • Send an email update summarizing voting options and key deadlines.

Phase 4: Polling Locations & Election Details (May 2026) Objective: Ensure voters know exactly where, when, and how to vote. • Publish finalized Vote Center and polling location information on the City website. • Share quick-reference guides outlining voting hours, locations, and important dates. • Increase social media frequency with weekly countdown posts to Election Day. • Share reminder videos emphasizing deadlines and voting convenience. • Continue distributing printed materials at City facilities. • Provide reminders during public meetings.

Phase 5: Final Push (June 2026)
Objective: Maximize voter participation and provide timely reminders. • Send final “Get Out the Vote” email blasts before Election Day. • Post daily social media reminders during the final week. • Share real-time updates on Election Day, including Vote Center hours and ballot drop-off deadlines.
• Provide post-election messaging thanking voters for participating in the democratic process.
• Provide access to “Live Election Results” link messaging and include link on elections webpage.

Staff has engaged the City’s public relations firm, The Merino Group, to assist with targeted outreach efforts, including video production, content messaging and development of flyers.

Additionally, staff has contacted the office of Los Angeles County Supervisor Lindsey Horvath to request funding for voter education materials. This process will take time, and staff anticipates receiving a response from the Supervisor’s office within the next two (2) weeks.

Staff is seeking City Council authorization to waive the $25 event participation fee for the Los Angeles County Registrar-Recorder Election Division’s Voter Outreach Department to host a pop-up informational booth at the City-hosted San Fernando Valley Mile Run event. The County will also participate in two (2) additional City community events that do not require a fee. The confirmed events are as follows:
• San Fernando Valley Mile Run ($25 fee) February 28, 2026 – 6:30 a.m. to 11:00 a.m. • Mission City Baseball League (no cost) March 7, 2026 – 11:00 a.m. to 1:00 p.m.

Opening Day Events
• Spring Jamboree (no cost) April 4, 2026 – 10:00 a.m. to 2:00 p.m.

February 17, 2026 Special & Regular CC Mtg Page 207 of 448 Consideration to Approve a Voter Education and Outreach Campaign for the City’s June 2, 2026 General Municipal Election and Authorize Fee Waiver for Vendor Participation at City Hosted Events Related to Voter Education and Outreach

BUDGET IMPACT:

Staff is recommending City Council authorize to waive the $25 event participation fee for the Los Angeles County Registrar-Recorder Election Division’s Voter Outreach Department to host a pop-up informational booth at the City-hosted San Fernando Valley Mile Run event. Beyond this cost, the proposed voter education and outreach campaign updates have no direct budget impact and is included in the City Clerk’s Department work plan for the Fiscal Year 2025-2026 Adopted Budget. Future costs, if any would be determined based on City Council direction.

CONCLUSION:

It is recommended that the City Council approve a voter education and outreach campaign for the City’s June 2, 2026 General Municipal Election; and authorize fee waiver for vendor participation at City hosted events related to voter education and outreach.

ATTACHMENT:

A. Voter Outreach Campaign Timeline
B. Ordinance No. 1668
C. Ordinance No. 1737
February 17, 2026 Special & Regular CC Mtg Page 208 of 448 ATTACHMENT “A”
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Comprehensive Voter Outreach Timeline
Election Date: June 2, 2026
Goal: Inform voters of the City of San Fernando General Election being held on June 2, 2026.

Provide clear, accurate voter education and voting instructions, in coordination with all voter education materials with the Los Angeles County Registrar-Recorder/County Clerk to ensure accuracy and compliance with County and State election guidelines.

Phase 1: Initial Announcement of Upcoming City Election on June 2, 2026 (February 2026) • Feb 10–Feb 20
o Issue official press release announcing new election date of June 2, 2026. o Post announcement on official City social media platforms. o Update City website homepage with new election date notice. o Launch social media posts announcing new election date of June 2, 2026. o Flyers at City Hall, community centers,
o Begin coordination with Los Angeles County Registrar-Recorder/County Clerk for compliance.

Phase 2: Voter Registration Education (March 2026)
• Mar 1–Mar 15
o Launch “How to Register to Vote” campaign:
 Website updates with registration instructions and deadlines.  Utility Bill Inserts on Election FAQ’s
 Social media posts with links to register online.
 Flyers at City Hall and community centers.
 Short Video posted on Social media
• Mar 16–Mar 31
o Continue social media posts announcing new election date of June 2, 2026. o Host community outreach events (e.g., booths at City events). o Share video tutorials on social media explaining registration steps.

Phase 3: Voting Requirements & Options (April 2026)
• Apr 1–Apr 15
o Publish information on what is needed to vote in person (ID requirements, etc.).

February 17, 2026 Special & Regular CC Mtg Page 209 of 448 ATTACHMENT “A”
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o Utility Bill Inserts on Election FAQ’s
o Share video on vote-by-mail options and deadlines.
o Share video on Register to Vote.
• Apr 16–Apr 30
o Continue social media posts announcing new election date of June 2, 2026 – through end of April.
o Begin posting reminders about ballot drop boxes and their locations.

Phase 4: Polling Locations & Election Details (May 2026) • May 1–May 15
o Launch Social Media informational voter quick guide:
 Polling locations and hours (polls open at 7:00 AM, close at 8:00 PM).  Drop box locations and availability.
 Voting options (in-person, vote-by-mail).
• May 16–May 31
o Share FAQs and reminders about voting timelines.

Phase 5: Final Push (June 2026)
• June 1
o Post “Election Tomorrow” reminders on all platforms.
o Send email blast with polling location and drop box info. • June 2 (Election Day)
o Morning post: “Polls are open from 7:00 AM to 8:00 PM.” o Mid-Afternoon post: “Polls close at 8:00 PM—make sure your vote counts!” February 17, 2026 Special & Regular CC Mtg Page 210 of 448 (;+,%,7$
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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: William Evans, Interim Director of Public Works
Greg Steigerwald, Public Works Management Intern

Date: February 17, 2026
Subject: Discussion and Consideration to Authorize Disposal and Surplus of Two No Longer Operational Metropolitan Transit Authority Trolley Buses RECOMMENDATION:

It is recommended that the City Council:
a. Authorize disposal and surplus of two (2) Metropolitan Transit Authority Trolley Buses no longer in operation, in accordance with Chapter 2, Article VI, Division 7, of the San Fernando Municipal Code (SFMC Sec. 2-852); and
b. Provide staff direction, as appropriate.

BACKGROUND:

1. In 2008, the City purchased two (2) Trolley Buses (Attachment “A”) for $308,910 ($154,455 each) through a Federal Transit Administration (FTA) grant submitted on the City’s behalf by the Los Angeles County Metropolitan Transportation Authority (“Metro”) and put the Trolley Buses into service the same year.

2. From 2008 to 2022, the Trolley Buses were operated by Laidlaw Transit Services.

3. In 2016, the Trolley bus service operation was transferred to Parking Company of America, Inc. (PCAM).

4. On September 18, 2023, the City Council approved the new PCAM contract (Attachment “B” – Contract No. 2197) which specified that PCAM-owned shuttles will be used whenever Trolley Buses are out of service for repairs.

February 17, 2026 Special & Regular CC Mtg Page 223 of 448 Discussion and Consideration to Authorize Disposal and Surplus of Two No Longer Operational Metropolitan Transit Authority Trolley Buses

ANALYSIS:

The purpose of the City’s fixed-route trolley service is to provide safe, reliable, and accessible public transportation that residents can depend on every day. The trolley system offers consistent, scheduled service that connects neighborhoods, essential services, and key destinations throughout the City. By operating a fixed-route system, the City ensures predictable and dependable mobility for riders regardless of age, physical ability, or income, reducing barriers to transportation and supporting independence for seniors, individuals with disabilities, students, and working families. Reliable trolley service strengthens community connectivity and promotes equitable access to opportunities and resources.

The trolleys were removed from service in 2022 because they were inoperable. After 14 years of use, the trolley buses began breaking down frequently and became unreliable. They were then moved to the Public Works City Yard, where they remain parked and inoperable. While replacement shuttles have been secured through PCAM, the FTA grant that funds the trolley program requires that the two (2) Trolley buses be repaired and placed back in service or disposed.

Per the FTA grant, the Trolley buses have a service life of 10 years , which began in 2008 and ended operation in 2022 (Attachments “C” and “D”). The trolleys are four years past their expected service life and have significant wear from over 14 years in operation. Public Works contacted multiple contractors for quotes to repair or refurbish the trolley buses; however, due to their age, no contractors were able to provide a quote. The primary issue is the inability to obtain necessary parts. As a result, the Public Works Department has determined that repairing or refurbishing the trolley buses to return them to service is not feasible. Metro, the agency responsible for the FTA grant, agrees with the disposition of the two (2) Trolley buses due to their age and exceeded service life.

It is estimated that the Trolley buses will be sold for approximately $2,000 to $3,000 each in auction. This transaction will return money to the City, as the max $6,000 that could be received from the auction is well under the FTA regulations that require any amounts obtained for the auction of the Trolley buses over $10,000 to be paid to FTA. The City will seek grant funding to procure new electric trolleys to replace the existing vehicles. Any proposed purchase of trolley buses will return to Council at a future date.

It is recommended that the City Council declare the two (2) Trolley buses surplus and authorize disposal in an auction. The Trolley bus information is included in Attachment “A” (Trolley buses, make, model, year built and serial numbers, as well as photos of each Trolley bus).

February 17, 2026 Special & Regular CC Mtg Page 224 of 448 Discussion and Consideration to Authorize Disposal and Surplus of Two No Longer Operational Metropolitan Transit Authority Trolley Buses

BUDGET IMPACT:

Through the auctioning of the two (2) Trolley buses, the City would receive funding of roughly $4,000 to $6,000. Surplus funds generated from the sale of the retired trolley buses will be directed back into the appropriate fund to help offset the costs of future shuttle replacements for the fixed-route trolley service.

CONCLUSION:

Staff recommends that the City Council declare the two (2) Trolley buses surplus and authorize disposal in an auction.

ATTACHMENTS:

A. Trolley Bus Information and Pictures 2008
B. Contract No 2197 - Parking Company of America for Public Transit Services (9-18-2023) C. Federal Interest Calculation City of San Fernando Trolley #1 (VIN 78966) D. Federal Interest Calculation City of San Fernando Trolley #2 (VIN 78967) February 17, 2026 Special & Regular CC Mtg Page 225 of 448 ATTACHMENT "A" February 17, 2026 Special & Regular CC Mtg Page 226 of 448 ..
4 "'
Specialty Vehicles
440 Mark Leany Drive
Henderson, NV 89011
1-800-SVI-TRAM
Fax: 702-567-3020
SPECIALTY www.specialtyvehicles.com

VEHICLES
Bill To
City of San Fernando
120 Mac Neil Street
San Fernando, CA 91340
Attn: Frank Avila
P.O.No. Terms
Description
2008 Supreme Classic American Trolley, CNG
Delivery to customer, per unit.

VIN# 4UZ1'.ACB308CZ78966, Body # 70090025
VIN# 4UZAACB328CZ78967, Body # 70090026
VIN#
Year: 2008 I
Make/Model: I
Ship To
City of San Fernando
120 Mac Neil Street
Invoice
Date I Invoice #
1118/2008 I 17842
San Fernando, CA 91340
Attn: Frank Avila
.

Ship Via OC/WO#
Quantity Price Each Amount
2 152,255.00 304,510.00T
2 2,200.00 4,400.00T
Subtotal $308,910.00
Supreme Trolley
Sales Tax (0.0%) $0.00
Total Invoice $308,910.00
Payments/Credits $0.00
Balance Due $308,910.00
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2023

CONTRACT SERVICES AGREEMENT
(Contractor: PCAM, LLC dba Parking Company of America)
(Nature of Engagement: Public Transit Services)
THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 18th day of September, 2023 by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and PCAM, LLC doing business as PARKING COMPANY OF AMERICA (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY and CONTRACTOR may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; and WHEREAS, CONTRACTOR has provided CITY with local public transit services for residents of the CITY since at least 2016; and
WHEREAS, CITY has a continuing need for such services and in the interest of maintaining continuity wishes to continue having such services provided by CONTRACTOR; and WHEREAS, CONTRACTOR possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and WHEREAS, Section 2-802 (Cooperative, piggyback and multiple awarded bid purchasing with other agencies) authorizes the CITY award contracts without first issuing a request for proposals if the purchasing agent determines it to be in the best interest of the CITY to piggyback onto or join into an existing written purchase contract obtained through a competitive bidding process prepared by and awarded by another local, state or federal government agency and where the services to be provided will be on the same or better pricing; and WHEREAS, as a material condition to the CITY’s award of this Agreement, CONTRACTOR, as stated in its correspondence of September 13, 2023, is willing to perform the services contemplated herein on the same or better pricing terms offered to the City of Bell Gardens, California pursuant to that certain agreement between the City of Bell Gardens and CONTRACTOR entitled “Agreement for Operation of Public Transit Services in the City of Bell Gardens between the City of Bell Gardens and Parking Company of America, LLC” dated as of January 1, 2019 (hereinafter, the ”BG Contract”); and
WHEREAS, the BG Contract was itself awarded as part of the City of Bell Gardens’ 2018 request for proposals for transit services; and
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WHEREAS, the execution of this Agreement was approved by the San Fernando City Council in accordance with Section 2-802 of the San Fernando Municipal Code at its Regular Meeting of September 18, 2023 under Agenda Item No. 6.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

Section 1. Scope of Services
A. Subject to the terms and conditions of this Agreement, CONTRACTOR agrees to provide and perform the various services and tasks described in the following:

1. That certain exhibit to this Agreement entitled “Management and Operation San Fernando Transit System – Scope of Work” which is attached and incorporated hereto as Exhibit “A” (hereinafter, “Exhibit ‘A’”);

2. That certain correspondence of CONTRACTOR dated September 13, 2023 which is attached and incorporated hereto as Exhibit “B” (hereinafter, “Exhibit ‘B’”); and

3. Except as otherwise provided under the provisions of paragraph B of this Section, below, the provisions of the BG Contract, a true and correct copy of which is also attached and incorporated hereto as Exhibit “C” (hereinafter, “Exhibit ‘C’).

The foregoing notwithstanding: (i) current vehicles in use on the dial a ride will be transferred to serve on the corresponding trolley routes; and (ii) vehicles that are currently being used for the Dial A Ride will be replaced by 2 (Two) 5 passenger vans.

CONTRACTOR shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the Services. CONTRACTOR shall perform the Services in accordance with the terms and conditions of this Agreement and in accordance with such other written or verbal directives as may be issued by CITY. For purposes of this Agreement, the capitalized term “Scope of Services” shall be a collective reference to Exhibits “A”, “B” and “C” of this Agreement. In the event of any conflict or inconsistency between the provisions of Exhibit “A” and the provisions of Exhibit “B” or Exhibit “C”, the provisions of Exhibit “A” shall govern and control but only to the extent of the conflict or consistency and no further. In the event of any conflict or inconsistency between the provisions of Exhibit “B” and the provisions of Exhibit “C”, the provisions of Exhibit “B” shall govern and control but only to the extent of the conflict or inconsistency and no further.

B. The following sections of the BG Contract shall not be a part of this Agreement and shall have no application herein: Sections 3, 4, 16, 18, 32(A), 32(C), 33 and 34.

C. The provisions of the second paragraph of paragraph A, above, notwithstanding:

1. The resolution, reconciliation or harmonization of conflicts or inconsistencies as between the three exhibits to this Agreement or as between the exhibits and the 2 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 235 of 448 CONTRACT NO. 2197
text of this Agreement shall not be resolved, reconciled or harmonized in a manner that conflicts with the requirement of San Fernando Municipal Code Section 2-802 that any Services provided by CONTRACTOR be provided at the same or better pricing as is offered in the BG Contract.

2. Unless waived by the CITY in a writing signed by the City Manager, whenever a provision of an exhibit conflicts with, or is inconsistent with, a provision of another exhibit or a provision in this Agreement: (i) any provision imposing a higher duty or standard of care or performance by CONTRACTOR shall govern and control; and (ii) any provision granting the CITY greater discretion, authority or protection shall govern and control.

3. If a specific compensable service or task to be provided by CONTRACTOR under Exhibit “A” is not provided by CONTRACTOR under the BG Contract, the rate or charge for providing such service or task shall be no greater than the lesser of the following: (i) the rate or charge set forth that certain predecessor agreement between CITY and CONTRACTOR entitled “Contract Services Agreement – Parking Company of America – Public Transportation Services”, Contract No. 1823 dated May 16, 2016; or (ii) the lowest rate or charge among all services performed by CONTRACTOR under the BG Contract.

D. CONTRACTOR warrants that CONTRACTOR: (i) has thoroughly investigated and considered the nature of the Services to be performed under this Agreement; and (ii) has carefully considered how the Servicesshould be performed. CONTRACTOR acknowledges and agrees that CONTRACTOR has inspected, or has had the opportunity to inspect, any location where the Services are to be performed and acquaint itself with the conditions of the location before commencing any of the Services requested by CITY. Should the CONTRACTOR discover any latent or unknown condition(s) which will materially affect the performance of the Services, CONTRACTOR shall immediately inform the CITY of such discovery and shall not proceed, except at CONTRACTOR’s risk until written instructions are received from the City Representative.

E. In the event CONTRACTOR ceases to perform the Services agreed to under this Agreement or otherwise abandons any undertaking contemplated herein prior to the expiration of the Term, defined below, or any extension term, CONTRACTOR shall deliver to CITY immediately and without delay, all reports and other records and data which CONTRACTOR was required to provide or make available to CITY under this Agreement.

Furthermore, CONTRACTOR shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONTRACTOR’s cessation or abandonment.

Section 2. Term.

A. This Agreement shall have a term of five (5) years commencing as of the 1st day of October 2023 (hereinafter, the “Term”). The capitalized term “Start Date” shall refer to the first 3 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 236 of 448 CONTRACT NO. 2197
day of the Term as indicated in the preceding sentence. The Agreement may be extended by the CITY subject to its same terms and conditions for one (1), two-year extension terms, provided the CITY issues written notice of its intent to extend the Term of the Agreement prior to the expiration of the initial Term.

B. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.

C. CONTRACTOR shall perform all services diligently and continuously in accordance with all applicable time schedules. CONTRACTOR shall cooperate with CITY and in no manner interfere with business activities of CITY, its employees or other consultants, contractors or agents.

D. CONTRACTOR shall not claim or be entitled to receive any additional compensation or damages because of the failure of CONTRACTOR, or its subcontractors, to perform, properly perform or timely complete related services or tasks necessary for CONTRACTOR to perform, properly perform or timely complete any of the Services contemplated under this Agreement.

E. CONTRACTOR shall, at all times, enforce strict discipline and good order among CONTRACTOR’s employees and agents.

F. CONTRACTOR, at its sole expense, shall pay all sales taxes, transactions and use taxes and other similar consumer taxes as required by law.

G. CONTRACTOR shall complete all Servicesrequested by CITY within the deadlines specified in this Agreement or any exhibits to this Agreement.

Section 3. Prior Agreement.

A. By execution of this Agreement the Parties agree that Services provided by CONTRACTOR from July 1, 2023 to the Start Date shall be governed by the terms and conditions of that certain agreement between CITY and CONTRACTOR entitled “Contract Services Agreement – Parking Company of America – Public Transportation Services” date May 16, 2016, Contract No. 1823 (the “Prior Agreement”) which is maintained as a public record of the CITY. This Section 3 (Prior Agreement) shall operate to extend the term of the Prior Agreement to the Start Date of this Agreement. Upon the Start Date, the Prior Agreement shall be deemed to have expired and this Agreement shall thereafter govern and control with respect to the subject matter contained herein.

Section 4. Compensation.

A. Except as provided under Section 1(C)(3) of this Agreement, above, CONTRACTOR shall perform all Services in accordance with the schedule of rates and charges set forth in Exhibit A to BG Contract under the heading “Exhibit A- Price Sheet” (hereinafter, the “Price Sheet”). CONTRACTOR further agrees the compensation provided under the rates 4 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 237 of 448 CONTRACT NO. 2197
set forth in the Price Sheet is inclusive of compensation for all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete at Services requested by CITY.

B. Following the conclusion of each calendar month, CONTRACTOR will submit to CITY an itemized invoice indicating the Services performed and completed during the recently concluded calendar month, including, to the extent provided for under this Agreement or its exhibits, any incurred out-of-pocket expenses eligible for reimbursement. Such invoice shall include the following:

1. Hourly Rate Charges shall be directly traceable by operator trip sheets and/or time cards, which will be available for review by CITY. Hourly Rate Charges shall be computed and submitted monthly.

2. Fixed Monthly Rate Charges shall be invoiced monthly in arrears.

3. Reimbursement of fuel costs shall be directly traceable to fuel usage reports and vendor invoices.

4. Other charges authorized by CITY, but not covered in the Hourly Rate Charges or Fixed Monthly Rate Charges shall be billed monthly with charges directly traceable to receipts, bills, etc. copies of which shall be attached to the invoice.

C. All operating revenues collected by CONTRACTOR in connection with the Services rendered under this Agreement are the property of the CITY. Operating revenues included all fares and sales of tickets and passes. Operating revenues shall be collected and administered as specific in Exhibit “A” and the amount itemized and provided to the CITY.

D. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONTRACTOR in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONTRACTOR.

Section 5. Standard of Care.

A. CONTRACTOR agrees as follows:

1. In the performance of all Services under this Agreement, CONTRACTOR shall use the standard of care applicable to its field or profession;

2. CONTRACTOR represents all personnel assigned to perform Services for CITY under this Agreement shall possess the skill, training and experience necessary to competently perform the Services and shall at all times possess and maintain all licenses, certifications and/or qualifications necessary to perform the Services;

3. CONTRACTOR shall perform and complete all Services in a manner that is reasonably satisfactory to CITY;
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4. CONTRACTOR shall comply with all applicable federal, State and local laws and regulations, including all applicable Cal/OSHA regulations in the performance of this Agreement;

5. CONTRACTOR understands the nature and scope of the Services to be performed under this Agreement as well as any and all applicable schedules of performance;

6. In the performance of this Agreement, CONTRACTOR shall supply and deploy personnel, equipment, tools and materials necessary, in the reasonable opinion of CITY, to perform all Services in compliance with the standard of care set forth in this Section and to timely complete all Services to be performed herein.

7. CONTRACTOR shall perform, at CONTRACTOR’s sole cost and expense, any tasks necessary to correct any errors or omissions caused by CONTRACTOR’s failure to comply with the standard of care set forth in this Section or by any like failure on the part of CONTRACTOR’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONTRACTOR to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing in the City Representative’s sole and absolute discretion.

B. CONTRACTOR acknowledges and agrees that CITY’s acceptance of any Services performed by CONTRACTOR or on CONTRACTOR’s behalf shall not constitute a release of any deficiency or delay in performance. CONTRACTOR further acknowledges, understands and agrees that CITY has relied upon the representations of CONTRACTOR under paragraph A of this Section, above, and that such representations were a material inducement to CITY entering into this Agreement with CONTRACTOR.

C. The skills, training, knowledge, experience and resources of CONTRACTOR are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the personnel whole will perform the Services provided.

In recognition of this interest, CONTRACTOR agrees that it shall not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONTRACTOR’s duties or obligations under this Agreement with the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer shall be ineffective, null and void and any such unauthorized transfer or assignment shall constitute a material breach of this Agreement.

Section 6. Representatives.

A. City Representative. For the purposes of this Agreement, the contract administrator and CITY’s representative shall be the Public Works Director (hereinafter, the “City Representative”). It shall be CONTRACTOR’s responsibility to keep the City Representative informed of the progress of all Services provided by CONTRACTOR.

CONTRACTOR shall refer any decisions which must be made by CITY to the City 6 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 239 of 448 CONTRACT NO. 2197
Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative. Except as otherwise provided under this Agreement, written notice to City Representatives shall constitute notice to the CITY.

B. Contractor Representative. For the purposes of this Agreement, CONTRACTOR’s Executive Vice President, Pep Valdes of is hereby designated as the primary representative of CONTRACTOR authorized to act on its behalf with respect to CONTRACTOR’s performance under this Agreement and to make all decisions in connection therewith (hereinafter, the “Contractor Representative”). Notice to the Contractor Representative whether written or verbal shall constitute notice to CONTRACTOR. The Contractor’s Representative shall supervise and direct the performance of all Services, using his/her best skill and attention. The Contractor Representative shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

Section 7. Contractor’s Personnel
A. CONTRACTOR represents that it has, or will secure at its own expense, all personnel required to perform the Services and all other related tasks contemplated under this Agreement.

B. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services.

C. CONTRACTOR shall be solely responsive for the payment of any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’s performance of the Services.

D. CONTRACTOR shall be solely responsible for the satisfactory performance of all personnel working on CONTRACTOR’s behalf in the performance of this Agreement.

E. If at any time during the term of this Agreement, CITY requests the removal of any of CONTRACTOR’s employees or subcontractors assigned by CONTRACTOR to perform on CONTRACTOR’s behalf under this Agreement, CONTRACTOR shall remove such employees or subcontractors immediately upon receiving notice from CITY.

F. CONTRACTOR shall be solely responsible for the payment of all wages and benefits owed to CONTRACTOR’s employees and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. CONTRACTOR shall also be solely responsive for the payment of all subcontractors acting on its behalf in the performance of this Agreement. 7 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 240 of 448 CONTRACT NO. 2197
Section 8. Provisions Applicable to Services Constituting Public Works Under Labor Code Section 1720.

A. The provisions of this Section shall apply to the extent any of the Services to be performed by CONTRACTOR constitute a “public work” within the meaning of Section 1720(a)(1) of the Labor Code. CONTRACTOR shall comply with the provisions of the Labor Code applicable to public works, in the manner set forth under this Section. In addition to any other indemnification obligation set forth under this Agreement, CONTRACT shall indemnify, hold harmless, and defend City concerning any liability arising out of Labor Code Section 1720 et seq.

B. Hours of Work.

1. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the Services subject to this Section shall constitute a legal day’s work under this Agreement.

2. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the Services subject to this Section is limited to eight (8) hours during any one calendar day, and forty (40) hours during any one (1) calendar week, except in accordance with Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-andone-half times the basic rate of pay.

3. CONTRACTOR and its subcontractors shall forfeit as a penalty to the CITY $25 for each worker employed in the performance of Services subject to this Section for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day, or more than forty (40) hours in any one calendar week, in violation of the provisions of Labor Code Section 1810 and following.

C. Wages.

1. In accordance with Labor Code Section 1773.2, the CITY has determined the general prevailing wages for the locality in which Services subject to this Section are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file at the CITY and shall be made available on request. CONTRACTOR and subcontractors engaged in the performance of the Services subject to this Section shall pay no less than these rates to all persons engaged in performance of the Services subject to this Section. 8 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 241 of 448 CONTRACT NO. 2197

2. In accordance with Labor Code Section 1775, CONTRACTOR and any subcontractors engaged in performance of the Services subject to this Section shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the Services that are subject to this Section that CONTRACTOR or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of CONTRACTOR or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of CONTRACTOR or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by CONTRACTOR or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if CONTRACTOR or subcontractor had knowledge of their obligations under the California Labor Code. CONTRACTOR or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the Services subject to this Section is not paid the general prevailing per diem wages by the subcontractor, CONTRACTOR is not liable for any penalties therefore unless CONTRACTOR had knowledge of that failure or unless CONTRACTOR fails to comply with all of the following requirements:
(i) The contract executed between CONTRACTOR and the subcontractor for the performance of part of the Services subject to this Section shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(ii) CONTRACTOR shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.
(iii) Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, CONTRACTOR shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the Services subject to this Section.
(iv) Prior to making final payment to a subcontractor, CONTRACTOR shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the Services subject to this Section and any amounts due pursuant to California Labor Code Section 1813.
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3. In accordance with Labor Code Section 1776, CONTRACTOR and each subcontractor engaged in performance of the Services subject to this Section shall keep accurate payroll records showing the name, address, social security number, work, straight time, and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the Services subject to this Section. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(i) The information contained in the payroll record is true and correct. (ii) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to Labor Code Section 1776 shall be certified and shall be available for inspection by the CITY and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with Labor Code Section 1776.

4. In accordance with Labor Code Section 1777.5, CONTRACTOR, on behalf of itself and any subcontractors acting on CONTRACTOR’s behalf in performance of the Services subject to this Section, shall be responsible for ensuring compliance with Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

5. In case it becomes necessary for CONTRACTOR and any subcontractors performing Services on CONTRACTOR’s behalf to employ for the Services subject to this Section any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, CONTRACTOR shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to specific Services subject to this Section to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

Section 9. Conflicts of Interest.

A. CONTRACTOR may serve other clients, but none whose activities are within the corporate limits of CITY or whose business, regardless of location, would place CONTRACTOR in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
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B. CONTRACTOR shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code Sections 1090 et seq. CONTRACTOR warrants and represents that no owner, principal, partner, officer or employee of CONTRACTOR is or has been an official, officer, employee, agent or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent or appointee of CONTRACTOR was an official, officer, employee, agent or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONTRACTOR warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and CONTRACTOR will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONTRACTOR will be required to reimburse the CITY for any sums paid to CONTRACTOR. CONTRACTOR understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090.

C. CONTRACTOR warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONTRACTOR, to solicit or secure this Agreement. Further, CONTRACTOR warrants and represents that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the absolute and unfettered right to rescind this Agreement without liability or penalty.

Section 10. Independent Contractor. CONTRACTOR shall at all times during the term of this Agreement be an independent contractor and shall not be an employee of CITY or engaged in any joint venture relationship with the CITY. CONTRACTOR shall determine the method, details and means of performing all of the Services to be performed by CONTRACTOR under this Agreement. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR is permitted to provide services to others during the same period as it provides services to CITY under this Agreement. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONTRACTOR and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits. 11 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 244 of 448 CONTRACT NO. 2197
Section 11. Non-Discrimination.

A. CONTRACTOR shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any Services provided by CONTRACTOR under this Agreement. CONTRACTOR shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of CONTRACTOR thereby.

B. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

CONTRACTOR shall include the nondiscrimination and compliance provisions of this Section in all subcontracts to provide Services under this Agreement.

Section. 12. Indemnification.

A. To the fullest extent permitted by law, CONTRACTOR hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless CITY and CITY’s elected and appointed officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively "Liabilities"), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of CONTRACTOR or any of CONTRACTOR’s officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement and the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision.

This indemnity provision is effective regardless of CITY’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law or elsewhere under this Agreement. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment 12 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 245 of 448 CONTRACT NO. 2197
against any one or more of the Indemnitees shall be conclusive in favor of the Indemnitees’ right to recover under this indemnity provision. CONTRACTOR shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. This indemnity is effective without reference to the existence or applicability of any insurance coverage(s) which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemniteesshall be selected by Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.

B. Paragraph A of this Section notwithstanding, nothing in this Section shall be construed to encompass (i) Indemnitees' sole negligence or willful misconduct to the limited extent that the Services provided under this Agreement are subject to Civil Code § 2782(a), or (ii) CITY’s active negligence to the limited extent that the Services provided under this Agreement are subject to Civil Code § 2782(b).

C. CONTRACTOR’s obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act.

CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to the Indemnities.

D. CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

In the event CONTRACTOR fails to obtain such indemnity obligations for the benefit of CITY, CONTRACTOR agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONTRACTOR or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance of this Agreement.

Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

E. CITY does not, and shall not; waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

CONTRACTOR agrees that CONTRACTOR’s covenant under this Section shall survive the termination of this Agreement.
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F. CONTRACTOR shall fully comply with the workers’ compensation laws regarding CONTRACTOR and CONTRACTOR’s employees. CONTRACTOR further agrees to indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws. CITY shall have the right to offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

Section 13. Insurance.

A. CONTRACTOR shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by CITY:

1. Commercial general liability, with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Five Million Dollars ($5,000,000) per occurrence, Ten Million Dollars ($10,000,000) general aggregate, for bodily injury, personal injury, and property damage which may arise from or in connection with the performance if the work hereunder by CONTRACTOR, their agents, representatives, employees or subcontractors. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

2. Automobile liability at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of CONTRACTOR arising out of the operation or in connection with work to be performed under the agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than Ten Million Dollars ($10,000,000) combined single limit for each accident. Additionally, all vehicles shall be insured against comprehensive and collision damage at a level satisfactory to the CITY. Physical damage insurance shall be maintained on a replacement cost basis to provide for comprehensive collision losses. Deductibles shall not be greater than one thousand dollars ($1,000) for collision or comprehensive coverage. CITY shall be listed as a loss payee on all property insurance.

3. Workers' compensation insurance (Statutory Limits) as required by the State of California and Employer’s Liability Insurance with limits of at least One Million Dollars ($1,000,000). CONTRACTOR agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the CITY, its officers, agents, employees, and volunteers arising from work performed by CONTRACTOR for the CITY and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies, provided that such subrogation is only to the extent that covered claims or damages are caused by CONTRACTOR’s own negligence or willful misconduct.
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4. Umbrella or excess liability insurance with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Coverage shall “pay on behalf,” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against another.

B. Endorsements. The commercial general liability insurance policy, automobile liability policy and or umbrella or excess liability insurance policy shall contain or be endorsed to contain the following:

1. Additional insureds: "The City of San Fernando and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the CONTRACTOR pursuant to its contract with CITY; products and completed operations of CONTRACTOR; premises owned, occupied or used by the CONTRACTOR; automobiles owned, leased, hired, or borrowed by the CONTRACTOR."

2. Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.

3. Other insurance: "The Contractor’s insurance coverage shall be primary insurance as respects the City of San Fernando, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of San Fernando shall be excess and not contributing with the insurance provided by this policy."

4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of San Fernando, its officers, officials, agents, employees, and volunteers.

5. CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

C. Deductible or Self-Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or selfinsured retention shall be approved in advance by CITY. No policy of insurance issued as to which the CITY is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

D. Certificates of Insurance. CONTRACTOR shall provide to CITY certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by CITY, prior to performing any services under this Agreement. 15 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 248 of 448 CONTRACT NO. 2197
E. Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which CONTRACTOR may be held responsible for payments of damages to persons or property.

F. CONTRACTOR agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’S expense, the premium thereon.

G. CONTRACTOR shall provide proof that policies of insurance expiring during the Term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages.

H. All insurance coverage provided pursuant to this Agreement shall not prohibit CONTRACTOR, and CONTRACTOR’s employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents and volunteers.

I. If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds.

J. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments.

In the alternative, CITY may cancel this Agreement effective upon notice.

K. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Section 14. Records and Inspection. CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the performance of the Service, and enable the CITY to evaluate the performance of the Services. CITY shall have full and free access to such books and records at all times, free of charge, during normal business hours, including the right to inspect, copy, audit, and make records and transcripts from such records.

CITY shall further have the right to audit such records to make transcripts therefrom and to inspect all program data, documents, proceedings activities. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

Section 15. Termination.

A. Termination for Convenience. CITY may immediately terminate this Agreement for 16 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 249 of 448 CONTRACT NO. 2197
convenience, without cause and without penalty or liability at any time upon the issuance of written notice to CONTRACTOR specifying the effective date of such termination. Such termination for convenience shall be made in writing signed by either the City Representative, the City Manager or the Assistant City Manager. CONTRACTOR may only terminate this Agreement for cause.

B. Termination for Cause. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth in this Section or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement. An Event of Default shall include, but shall not be limited to the following: (i) CONTRACTOR’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) CONTRACTOR’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iii) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONTRACTOR, whether voluntary of involuntary; (iv) CONTRACTOR’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by CONTRACTOR relating to this Agreement is false or erroneous in any material respect, including any statement, representation or warranty set forth in the Equipment Specifications.

1. CONTRACTOR shall cure the following Event of Default within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of CONTRACTOR to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONTRACTOR is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 3-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or
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ii. Within thirty (30) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 30-day cure period, CONTRACTOR may submit a written request for additional time to cure the Event of Default upon a showing that CONTRACTOR has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds thirty (30) calendar days from the end of the initial 30-day cure period.

If an Event of Default relates to a material falsehood or misrepresentation that is not susceptible to a cure, CITY in its sole and absolute discretion may elect to treat the falsehood or misrepresentation as a breach of this Agreement or waive the falsehood or misrepresentation. The foregoing notwithstanding, the prior waiver of a falsehood or misrepresentation as an Event of Default shall not operate as a waiver or any other falsehood or misrepresentation later discovered by CITY.

2. Except as otherwise specified in this Agreement, CITY shall cure any Event of Default asserted by CONTRACTOR within thirty (30) calendar days of CONTRACTOR’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONTRACTOR shall be cured by CITY within five (5) calendar days from the date of CONTRACTOR’s Default Notice to CITY.

3. CITY, in its sole and absolute discretion, may also immediately suspend CONTRACTOR’s performance under this Agreement (or the performance of any specific task or function performed by CONTRACTOR under this Agreement) pending CONTRACTOR’s cure of any Event of Default by giving CONTRACTOR written notice of CITY’s intent to suspend CONTRACTOR’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONTRACTOR shall be compensated only for those services and tasks which have been rendered by CONTRACTOR to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

4. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 18 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 251 of 448 CONTRACT NO. 2197

5. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONTRACTOR, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONTRACTOR, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONTRACTOR’s breach of the Agreement or to terminate the Agreement; or
iv. Assess liquidated damages in accordance with the liquidated damages table set forth under Section 3.4 (Service Standard) on page 27 of Exhibit “A” to this Agreement.
v. The CITY may exercise any other available and lawful right or remedy.

CONTRACTOR shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

6. In the event CITY is in breach of this Agreement, CONTRACTOR’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONTRACTOR under this Agreement for completed services and tasks. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

7. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

Section 16. Force Majeure. The provisions of Section 38 (Force Majeure) of the BG Contract shall apply to this Agreement.

Section 17. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONTRACTOR’s and CITY’s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing. 19 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 252 of 448 CONTRACT NO. 2197
If to CITY: If to CONTRACTOR:

City of San Fernando
Public Works Department
117 Macneil Street
San Fernando, CA 91340
Attn: Public Works Director
PCAM LLC dba Parking Company of America
3165 Garfield Avenue
Commerce, CA 90040
Attn: Pep Valdes, Exec VP
Section 18. Prohibition. CONTRACTOR shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY’s prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 19. Attorney Fees. In the event that CITY or CONTRACTOR commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney’s fees.

Section 20. Entire Agreement. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. This instrument contains the entire Agreement between CITY and CONTRACTOR with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by both CITY and CONTRACTOR.

Section 21. Governing Law; Jurisdiction. This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

Section 22. Severability. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect.

Section 23. Captions. The captions used in this Agreement are solely for reference and the convenience of the Parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

Section 24. Execution. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.
20 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 253 of 448 CONTRACT NO. 2197
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO, a municipal
corporation
By:

Nick Kimball, City Manager
Date:

PCAM, LLC dba PARKING COMPANY OF

AMERICA
By: ______________________________
Name:____________________________
Title:_____________________________
Date:

APPROVED AS TO FORM:

By:

Richard Padilla, Assistant City Attorney
Date:
21 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D Joseph "Pep" Valdes
EVP
09/27/2023 | 2:26 PM PDT
09/27/2023 | 2:40 PM PDT
09/27/2023 | 8:11 PM EDT
February 17, 2026 Special & Regular CC Mtg Page 254 of 448 CONTRACT NO. 2197
EXHIBIT “A”
EXHIBIT “A”
MANAGEMENT AND OPERATION SAN FERNANDO TRANSIT SYSTEM – SCOPE OF WORK 22 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 255 of 448

EXHIBIT A

MANAGEMENT AND OPERATION

SAN FERNANDO TRANSIT SYSTEM

SCOPE OF WORK
SECTION 1 - DEFINITIONS
As used throughout the Request For Proposals, exhibits and attachments, the following terms shall have the meanings set forth below:

Advanced Reservation - Describes the process of requesting trips and receiving trip confirmation prior to the day service is requested.

Americans with Disabilities Act of 1990 (ADA) - Federal civil rights legislation which mandates accessibility for people with disabilities. Included is a requirement that all public transit agencies operating fixed route bus service provide complementary paratransit service to persons functionally unable to use accessible fixed route systems.

CITY - Shall indicate the City of San Fernando.

Contractor - Shall signify vendor selected and under contract with CITY to provide transportation services.

Curb-to-Curb Service - A type of paratransit service where, on both the origin and destination end of the trip, the driver gets out of the vehicle and assists the passenger between the vehicle and a sidewalk or other waiting area no more than 15 feet from the vehicle.

Deadhead - For paratransit services, refers to either miles or hours when a vehicle is not in revenue service including travel from the yard to the first pick-up, from the last drop-off back to the yard when released by the dispatcher and travel during driver breaks and other "out of service" times. The travel between scheduled pickups and drop offs, regardless of whether a passenger is on board, is not deadhead.

Demand Responsive - Describes a service that does not require advance reservation and trips can be requested the same day [also referred to as "same day," "real-time" or "immediate response"].

Door-to-Door Service - A type of paratransit service where, on both the origin and/or destination end of the trip, the driver gets out of the vehicle and meets/escorts the passenger to the door of the main lobby, residence, or building. The driver is responsible for assisting the passenger throughout the trip. Drivers are not allowed to enter a residence and must keep the vehicle in sight at all times.

Dwell Time - The amount of time spent by vehicle and driver at each pick-up and dropoff waiting for the passenger(s) to appear, during passenger boarding, deboarding and City of San Fernando - San Fernando Transit
2016 Request For Proposals
20 CONTRACT NO. 2197
EXHIBIT "A"
23 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 256 of 448 wheelchair securement. Dwell time is included in the Vehicle Service Hour computation.

Federal Transit Administration (FTA) - A branch of the U.S. Department of Transportation (USDOT) established to improve transportation throughout the nation.

The FTA provides funding and assistance to regional transportation agencies, among various other programs.

General Public Paratransit Vehicle (GPPV) - means any motor vehicle designed for carrying no more than 24 persons and the driver, that provides local transportation to the general public, including transportation of pupils at or below the 12th-grade level to or from a public or private school or school activity, under the exclusive jurisdiction of a publicly and operated transit system through one of the following modes: Mission City Transit/Dial-A-Ride, subscription service, or route deviated bus service. [California Motor Vehicle Code Section 336]
Holidays - The official City holidays are: New Year's Day, Easter, Memorial Day, July 4th, Labor Day, Thanksgiving Day, and Christmas Day.

Missed Trip - Any scheduled trip on which the Mission City Transit/Dial-A-Ride vehicle arrives more than 60 minutes after the scheduled pick up time or does not arrive at all.

No-Show - A scheduled passenger who does not appear at the designated location for vehicle boarding within 5 minutes of an on-time vehicle arrival or calls the San Fernando Mission City Transit/Dial-A-Ride to cancel the trip less that one (1) hour before the scheduled pick-up time.

On-Time Pickup - For paratransit services, a vehicle shall be on-time if it arrives at the designated pickup location no more than 15 minutes prior to the scheduled pickup time or no more than 15 minutes after that time. For fixed route services, a vehicle shall be on-time if it arrives at a designated bus stop not earlier than or no more than 3 minutes after the scheduled arrive time.

Subscription Service - Paratransit trips to and from the same origin and destination at the same time and day at least once a week. Subscription services do not require the passenger to call in their request for each trip; only to cancel for one or more days.

Vehicle Revenue Hour - For the Trolley fixed route service, a vehicle revenue hour shall be defined as any sixty-minute increment of time, or portion thereof, that a vehicle is in revenue service, including layover/recovery time but excluding deadhead, training operators prior to revenue service and road tests.

For the San Fernando Mission City Transit/Dial-A-Ride service, a vehicle revenue hour shall be defined as any sixty-minute increment of time, or portion thereof, that a vehicle is available for passenger transport within the established hours of service. A vehicle is available for passenger transport from the time it arrives at its first pick-up address and ends when it has completed its last passenger drop-off and is released from service by City of San Fernando - San Fernando Transit
2016 Request For Proposals
21 CONTRACT NO. 2197
EXHIBIT "A"
24 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 257 of 448 the dispatcher. If the first scheduled pick-up is a no-show, the vehicle arrival time at that stop shall still be used for computation of vehicle service hours, however, this rule shall not apply to late trip cancellations. Vehicle revenue hours are also known as"vehicle service hours."
Vehicle revenue hours, for both services, shall exclude any meal breaks, service breaks, mechanical breakdowns and time a veh.icle is down due to an accident Vehicle Revenue Miles - The mileage incurred by a vehicle while operating a Vehicle Revenue Hour.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
22 CONTRACT NO. 2197
EXHIBIT "A"
25 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 258 of 448 SECTION 2- CITY DUTIES AND RESPONSIBILITIES
CITY shall accept the following responsibilities and perform the following duties with respect to San Fernando Transit. To the extent reasonable and feasible, CONTRACTOR shall assist CITY in this regard.

2.1 System Planning and Administration
CITY shall be responsible for all policy decisions and activities relative to San Fernando Transit routes, schedules, days and hours of operations, stop locations, street furnishings, preparation of planning documents, budgets, grant applications and related documentation, and other such activities to overall system administration.

2.2 Advertising and Promotion
CITY shall prepare, place, schedule, and pay for all advertising and promotional materials designed to inform the public of San Fernando Transit operations and to promote ridership.

2.3 Fuel
CITY will reimburse CONTRACTOR for fuel supplied by CONTRACTOR utilizing a dispensing system, approved by CITY, which accurately records all fueling purchases to allow CITY to reconcile all fuel transactions by date and vehicle number. The CITY expressly reserves the right in its sole discretion to establish fueling procedures as determined by CITY to be in CITY'S best interest. CONTRACTOR and all of its employees shall adhere to any and all operating, administrative, and accounting procedures required by CITY in connection with all fueling operations.

2.4 Schedules, Passes, Tickets,
At CITY's discretion, CITY may develop and implement a form of fare media that will be accepted in lieu of cash fares. CITY shall prepare, print, and provide to CONTRACTOR all schedules, passes, tickets, and like materials required by San Fernando Transit operations. CONTRACTOR shall distribute and disseminate such materials in accordance with the provisions of the AGREEMENT and any directions supplemental thereto provided by CITY.

2.5 Street Furnishings
CITY shall be responsible for the purchasing and maintenance of all transit related street furnishings within the CITY limits. CONTRACTOR and its employees shall cooperate with CITY by advising CITY of any such irregular conditions to street furnishings observed during San Fernando Transit operations.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
23 CONTRACT NO. 2197
EXHIBIT "A"
26 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 259 of 448

2.6 Notification- Potential Interference with San Fernando Transit Operations CITY shall make a reasonable effort to notify CONTRACTOR in advance of any road closures, detours, parades, or other events under CITY jurisdiction that may interfere with San Fernando Transit operations or require deviations from routes or schedules.

CONTRACTOR and CITY shall mutually agree upon such deviations.

2.7 Trolley Transit Vehicles
CITY shall provide vehicles used for performance of Trolley System services during this agreement. Information related to these vehicles is listed below:

Manufacturer Model Year Engine Type Miles
FREIGHTLINER 2008 CUMMINGS (CNG) 114,617
FREIGHTLINER 2008 CUMMINGS (CNG)

2.8 Vehicle Parking
CITY shall make available space for vehicle parking, if requested.

SECTION 3 -CONTRACTOR DUTIES AND RESPONSIBILITIES-OPERATIONS Contractor shall perform the duties and accept the responsibilities set forth below in connection with its operation of San Fernando Transit. The omission of a duty or responsibility herein below shall not relieve CONTRACTOR of its obligation to perform such duty or accept such responsibility, so long as it is usual, customary, and generally accepted within the public transportation industry as being an integral element of operating public transportation system and services of a kind and character such as San Fernando Transit.

3.1 Operations- General
CONTRACTOR shall provide the necessary management, technical, and operating services for the operation of San Fernando Transit services as specified by the CITY.

CONTRACTOR shall assist and cooperate with CITY in meeting the objectives of providing quality transportation services. CONTRACTOR shall establish and maintain close liaison activities, coordination, and cooperation with CITY on matters relating to operations, monitoring, reporting and service performance measurements.

All staff, facilities, vehicles and equipment, fuel, supplies and services required for the operation and management of San Fernando Transit shall be furnished by CONTRACTOR unless CITY specifically identifies an element of equipment or aspect of service to be its responsibility.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
24 CONTRACT NO. 2197
EXHIBIT "A"
27 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 260 of 448

3.2 Operations: Mission City Transit/Dial-A-Ride
The San Fernando Mission City Transit/Dial-A-Ride provides primarily advancereservation, curb-to-curb demand responsive transportation to senior residents of the City age 55 and above, individuals with disabilities as certified by City staff, and the general public. Requests for service may be made up to 5 days in advance of the service day or, for trips that are taken on a regular basis at the same day and time each week, can be set up as subscription trips. Same day and immediate trip requests are accommodated if capacity is available. This is not an ADA paratransit service.

Mission City Transit/Dial-A-Ride service operates the following days and hours:

Weekdays (Monday- Friday):

Weekends (Saturday and Sunday):
7:30 am - 5:30 pm
12:00 pm - 5:00 pm
The Mission City Transit/Dial-A-Ride operates year-around, with the exception of the following holidays: New Year's Day, Easter, Memorial Day, July 4th, Labor Day, Thanksgiving Day, and Christmas Day. The City reserves the right to direct the operation of reduced levels of service on unofficial holidays and during holiday periods.

A maximum of two (2) ADA-compliant paratransit vehicles are operated in Mission City Transit/Dial-A-Ride service at peak periods and may be modified on weekdays, weekends and holidays by time of day. Mission City Transit/Dial-A-Ride service is provided within the City and to approved medical sites outside of the City limits.

Approved sites are listed on the Mission City Transit/Dial-A-Ride brochure (Exhibit G).

Beginning with this new contract, the Contractor will be responsible managing and operating San Fernando Mission City Transit/Dial-A-Ride services so as to achieve the City's performance goals for this service and is expected to manage the level of services provided to reflect actual trip demand.

3.3 Operations: Trolley
The Trolley is a general public, community fixed route service operating on a single route through the City.

Trolley services operated the following days and hours:

Weekdays (Monday - Friday): 10:00 am - 4:00 pm
Weekends (Saturday and Sunday): 11 :00 am - 4:00 pm
Two vehicles are to be operated during each of these periods. Service will be suspended on New Year's Day, Easter, Memorial Day, July 4th, Labor Day, Thanksgiving Day, and Christmas Day. Exhibit G contains a copy of the current Trolley flyer and schedule.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
25 CONTRACT NO. 2197
EXHIBIT "A"
28 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 261 of 448

3.3 Special Services and Charter Services
In addition to regular San Fernando Transit operations, CONTRACTOR may from time to time upon receiving specific written authorization by CITY, provide special transportation services within the Los Angeles Urbanized Area using San Fernando Transit vehicles, provided that such special services are determined by CITY to be in the public interest, do not interfere with regular San Fernando Transit operations, and are in compliance with applicable federal and state statutes. CONTRACTOR shall be entitled to compensation beyond the established maximum obligation for such services at the normal rate per vehicle service hour specified in the AGREEMENT.

3.4 Service Standards
CONTRACTOR shall strive at all times to provide service in a manner that will increase system productivity while achieving customer service expectations. Recognizing that the goals of productivity and customer service levels may conflict, the following standards are intended to be reasonably attainable by CONTRACTOR, fair to the customer, and consistent with CITY expectations. The CITY recognizes that these standards are new and commits to working with the CONTRACTOR in their implementation.

At the option of the CITY, CITY may enforce the penalties indicated for substandard performance. Failure to enforce any penalty for any such substandard performance shall not serve to invalidate said criteria nor preclude future enforcement of that penalty.

CITY agrees that the incentives and penalties will not be enforced for the first 180 days of this Agreement. CONTRACTOR and CITY shall periodically meet to evaluate performance of the system based upon these standards. If the standards are not fulfilling their intended purpose, they shall be adjusted based upon recommendations made by CONTRACTOR with concurrence and final decision by CITY. Should it be found that CONTRACTOR'S performance has contributed to CONTRACTOR'S failure to achieve these standards, CONTRACTOR shall take all reasonable actions requested by CITY to correct deficiencies in performance. Should deficiencies persist, CITY may take whatever additional action is necessitated by the circumstances and provided for in the AGREEMENT of which this Scope of Work is a part.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
26 CONTRACT NO. 2197
EXHIBIT "A"
29 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 262 of 448 San Fernando Transit Service Standards
Performance Criteria Standard Penaltv

1. Service Productivity Mission City Transit/Dial-A-Ride: 2.0 Passenger Trips per Vehicle Revenue Hour To be negotiated Trolley: 12.5 Passenger Trips per Vehicle Revenue Hour

2. Mission City $200 for each month that
Transit/Dial-A-Ride 95% or better performance is 95% or On-Time Performance less.

3. Mission City
Transit/Dial-A-Ride:

Failure to wait a Zero (0) occurrences $100 per incident of failing minimum of 90 to wait at least 90 seconds.
seconds after on-time
vehicle arrival.

4. Mission City
Transit/Dial-A-Ride:

Missed Trip Zero (0) occurrences $100 per incident [Arrival at pick-up location more than 15
minutes late]

5. Vehicle Cleanliness As defined in SOW $100 per day, per vehicle not clean

6. Driver Uniform As defined in SOW $100 per incident

7. Monthly $200 for each month that
Management Report As defined in SOW reporting is submitted late Submission or incomplete.

8. Customer No more than 3 per month $100 for each complaint Complaints received over 3

3.5 Operations Management
CONTRACTOR shall provide operations management at a level and capability sufficient to oversee its functions and employees.

CONTRACTOR shall designate and provide the services of a full-time Project Manager, subject to the approval of the CITY, who shall provide overall management and supervision of San Fernando Transit under the terms of this AGREEMENT. It is understood that, while full-time to this facility, the Project Manager may have other project management responsibilities in addition to San Fernando Transit. The Project Manager must have a minimum of five years experience in public transportation operations and at least three years supervisory experience. A bachelor's degree in a transportation or related field is preferred but not required.

The Project Manager shall work cooperatively with CITY'S designated representative in matters relating to service quality, providing operational and other data as described in this Scope of Work, responding to comments from San Fernando Transit riders and the City of San Fernando - San Fernando Transit
2016 Request For Proposals
27 CONTRACT NO. 2197
EXHIBIT "A"
30 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 263 of 448 general public, and responding to specific requests for other assistance as the need arises.

CONTRACTOR shall assure CITY that the Project Manager designated for this project will not be replaced without the written consent of CITY. Should the services of the Project Manager become unavailable to CONTRACTOR, the resume and qualifications of the proposed replacement shall be submitted to CITY for approval as soon as possible, but in no event later than five (5) working days prior to the departure of the incumbent Project Manager, unless CONTRACTOR is not provided with such notice by the departing employee. CITY shall respond to CONTRACTOR concerning acceptance of the candidate for replacement Project Manager. Should the position of Project Manager remain unfilled for a period of thirty (30) days or more, the CITY may deduct the Project Manager's compensation from CONTRACTOR's payments.

The CONTRACTOR shall further designate one or more Operations Supervisor(s) to assist the Project Manager in carrying out all activities relative to San Fernando Transit operations.

The office of the Project Manager will be physically located at the facility designated by CONTRACTOR for management and operation of San Fernando Transit. During all times when San Fernando Transit services are in operation either the Project Manager or an Operations Supervisor designated to act for the Project Manager shall be available either by phone or in person at the CONTRACTOR's facility to make management and operational decisions regarding San Fernando Transit operations and provide coordination as necessary, and shall be authorized to act on behalf of CONTRACTOR regarding all matters pertaining to this Scope of Work.

3.6 Employee Selection and Supervision
CONTRACTOR shall be responsible for the employment and supervision of all employees necessary to perform San Fernando Transit operations. Such responsibilities shall include employee recruitment, screening, selection, training, supervision, employee relations, evaluation, retention and termination.

CONTRACTOR shall use appropriate driver screening and selection criteria in order to employ drivers. These criteria will include Department of Motor Vehicles license check and physical examination sufficient to meet all applicable requirements for San Fernando Transit vehicle operations.

CONTRACTOR shall develop, implement, and maintain an employee substance abuse/alcohol abuse-testing program, subject to CITY approval, for all employees in safety-sensitive positions including personnel engaged in the operation, maintenance and control of San Fernando Transit vehicles and equipment. Such program will meet all applicable federal requirements promulgated to implement the Omnibus Transportation Employee Test Act of 1991 and related supplements and amendments.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
28 CONTRACT NO. 2197
EXHIBIT "A"
31 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 264 of 448 CONTRACTOR shall make all reasonable efforts to ensure that employees having contact with the public in the course of their duties are of good moral character. Any such employee who is convicted of a felony or a crime involving moral turpitude before or during the time of his/her employment shall not be permitted to continue to hold a position of employment involving contact with the general public.

CONTRACTOR shall be responsible to recruit a sufficient number of bilingual employees to ensure that the bilingual communications requirement under subsection

3.16, herein below, is met.

CONTRACTOR shall at all times comply with applicable state and federal employment laws, including section 1735 of the California Labor Code and Title VI of the Civil Rights Act of 1964, as amended.

Nothing in this section shall be construed by either CONTRACTOR or CITY to be in conflict with the language and intent of Article 2.1, Independent Contractor Status, of the AGREEMENT.

3.7 Training of Drivers and Operations Personnel
CONTRACTOR shall develop, implement, and maintain a formal training and retraining program that shall be subject to review and approval by CITY.

An outline of the training program, including periodic updates, shall be on file in the office of the CITY's designated representative. All drivers, dispatchers, telephone information personnel, and supervisors shall participate in the program.

CONTRACTOR shall implement and maintain a specific training and retraining program for all drivers. The program must provide a fixed minimum number of hours of training for new employees, including classroom instruction, behind the wheel training under supervision of a certified instructor, and in-service training. The program shall include, but not necessarily be limited to, instruction covering applicable laws and regulations and defensive driving practices, San Fernando Transit operating policies and procedure, employee work rules, vehicle safety inspection, equipment care and maintenance, customer relations and passenger conduct. Drivers shall be trained to operate all type vehicles, wheelchair lifts and lock systems, and other equipment that may be expected to use in the San Fernando Transit services.

All drivers shall be certified as having completed CONTRACTOR'S formal training course for new drivers as approved by CITY, and be licensed with a valid California Class B operator's license with appropriate certification(s) and medical card. Drivers shall meet all applicable requirements as established by the California Highway Patrol (CHP). Beginning with this contract, all operators assigned to the San Fernando Mission City Transit/Dial-A-Ride must hold a valid GPPV certificate.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
29 CONTRACT NO. 2197
EXHIBIT "A"
32 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 265 of 448 CONTRACTOR shall prepare and furnish to CITY for approval prior to initiation of service an Employee Handbook. The Employee Handbook will be provided to all drivers, dispatchers, telephone operators, and supervisors and shall include, at a minimum, the following subject areas: driver's rules; accident/incident policies; radio policies and procedures; farebox policies and procedures; fog and inclement weather policy; vehicle inspection, care and maintenance policy and procedures, reporting procedures and pertinent sample forms.

Dispatchers, telephone operators, supervisors, and any other personnel who may from time to time be assigned to provide telephone information on the Mission City Transit/Dial-A-Ride telephone reservation lines shall be trained in customer relation skills, telephone manners, accident/incident procedures, fares, Mission City Transit/DialA-Ride reservation procedures, Access Services information numbers, and operating policies. Operations control personnel assigned to Mission City Transit/Dial-A-Ride trip scheduling and vehicle dispatching duties shall have a detailed knowledge of applicable procedures and professional techniques.

3.8 Driver's Responsibilities
Drivers will, when requested by CITY, hand out notices to passengers or otherwise render assistance in CITY'S customer relations, promotion, monitoring, and supervisory functions. Drivers will be required to honor special passes; collect, cancel and/or validate passes and tickets as determined by CITY. Drivers will verify cash fares deposited in farebox, but will not handle money. Drivers will record ridership information in accordance with procedures approved by CITY. Drivers shall have available at all times during operation of any vehicle an accurate time piece set each day to conform to the AT&T telephone system time.

3.9 Uniforms
Drivers and other operating staff shall be in uniform at all times while in service or otherwise on duty. CONTRACTOR shall provide driver uniforms to its employees. The design, type, and logo of the uniforms shall be subject to CITY'S approval. Drivers shall be required to maintain a neat and clean appearance at all times while on duty.

3.10 Safety Program
CONTRACTOR shall assume full responsibility for assuring that the safety of passengers, operations personnel, and San Fernando Transit vehicles and equipment are maintained at the highest possible level throughout the term of this AGREEMENT.

CONTRACTOR shall comply with all applicable FTA, CHP and OSHA requirements.

CONTRACTOR shall develop, implement, and maintain in full compliance with California Law (SB 198) a formal safety illness and injury prevention program including City of San Fernando - San Fernando Transit
2016 Request For Proposals
30 CONTRACT NO. 2197
EXHIBIT "A"
33 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 266 of 448 periodic safety meetings, participation in safety organizations, safety incentives offered by CONTRACTOR to drivers and other employees, and participation in risk management activities under the auspices of CONTRACTOR'S insurance carrier or other organization.

CONTRACTOR shall provide a copy of said Safety Program, including evidence of compliance with SB 198, and subsequent program update to CITY.

CONTRACTOR shall participate in the State of California Department of Motor Vehicles "Employer Pull Program" for appropriate monitoring of employer driver license activity.

CONTRACTOR will require all drivers, control room personnel, vehicle maintenance mechanics, and supervisors to participate in the safety program.

3.11 Road Supervision
CONTRACTOR shall provide road supervision as necessary to monitor drivers and vehicles and assist drivers in revenue service.

3.12 Accident, Incident, and Complaint Procedures
Prior to initiating services under this agreement, CONTRACTOR shall develop, implement and maintain formal procedures, subject to CITY review and approval, for response to accidents, incidents, service interruptions, and complaints. Such occurrences to be addressed include, but are not necessarily limited to: vehicle accidents, passenger injuries, passenger disturbances, in-service vehicle failures, lift failures of vehicles in service, and Trolley and Mission City Transit/Dial-A-Ride vehicles operating more than thirty (30) minutes behind promised schedule. All traffic accidents involving transit system vehicles, irrespective of injury, shall be reported to the City of San Fernando Police Department or Highway Patrol, as appropriate. CONTRACTOR will advise such agency of the accident and request a police unit to investigate the accident.

The CITY's designated representative shall be notified in person or by telephone within thirty (30) minutes of the occurrence of any accident or incident involving a San Fernando Transit vehicle or service that requires emergency services and/or the transport for medical treatment of a passenger, a member of the public or an employee of the CONTRACTOR. A written follow-up report shall be provided to the City within one (1) business day of such accident or incident. In the event of an accident or incident that results in property damage or loss only, CONTRACTOR shall notify the City in writing within 1 business day of the event and provide a written report within three (3) business days.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
31 CONTRACT NO. 2197
EXHIBIT "A"
34 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 267 of 448

3.13 Vehicle Scheduling and Dispatching
CONTRACTOR shall utilize a systematic, organized and documented method to schedule, dispatch, and transport Mission City Transit/Dial-A-Ride passengers. The method should be capable of accommodating advanced reservations, subscriptions and requests for immediate service and of integrating all demand for service into efficient vehicle tours that maximize productivity and assure service quality to levels prescribed in this Scope of Work.

CONTRACTOR shall provide an adequate number of trained and qualified persons to staff the Mission City Transit/Dial-A-Ride scheduling and system vehicle dispatching functions. These persons shall also be responsible for maintaining radio control with a II vehicles in service and for maintaining the daily dispatch log to be proposed by CONTRACTOR.

3. 14 Vehicles and Equipment
CONTRACTOR shall provide all vehicles and equipment necessary for the operation of the San Fernando Mission City Transit/Dial-A-Ride system. Prior to initiation of services under this agreement, CONTRACTOR shall procure or otherwise provide the following vehicles and associated equipment:

Vehicles
Mission City Transit/Dial-A-Ride Vehicles
Two (2) Paratransit Buses meeting, at a minimum, the specifications of a Caltrans Type II Small Paratransit Bus and having a minimum passenger capacity of eight (8) ambulatory passengers (excluding the driver) and two (2) wheelchair positions. These vehicles shall, at a minimum, be a 2012 model year or newer at the initiation of service under this agreement and utilize compressed natural gas or other type of alternative fuel. Upon request, CONTRACTOR may utilize a similar gas, diesel, or propane fueled vehicle at the start of the contract term, not to exceed three (3) months in order to allow for procurement of permanent alternative fuel vehicles. Such request must be made in writing and agreed upon by the CITY.

Back-Up Vehicles CONTRACTOR shall, in addition to the vehicles specified above, provide a minimum of one (1) additional vehicle to serve as back-ups in the event that a primary vehicle must be removed from service. These back-up vehicles must be identical to the primary Mission City Transit/Dial-A-Ride vehicles in passenger capacity and specifications but may be used, model year 2012 or newer, subject to City approval of vehicle condition. The CONTRACTOR shall place a back-up vehicle in service within thirty (30) minutes of a reported break-down of an in-service vehicle and, unless new at the initiation of service under this agreement, shall be promptly removed from service as soon as repairs can be effected on the primary vehicle.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
32 CONTRACT NO. 2197
EXHIBIT "A"
35 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 268 of 448 GPPV Certification All vehicles used in San Fernando Mission City Transit/Dial-A-Ride service must be GPPV certified prior to being placed into service.

Vehicle Color and Signage For the purposes of costing and submitting proposals, all vehicles to be used in San Fernando Transit service, including the backup vehicles, shall be quoted as painted white exterior with two, 5" reflective stripes per the Caltrans specifications without any "Mission City Transit" signage. Any additional costs for painting of vehicles and signage will be negotiated by the City and the successful CONTRACTOR following such decision.

Radios All vehicles used in San Fernando Transit service, including back-up vehicles, shall be equipped with two-way radios under central dispatch control. All mobile and base radio equipment shall be provided, installed and maintained by CONTRACTOR. CONTRACTOR shall provide City with a copy of the necessary radio license and will be responsible for proper radio procedures and for any actions or fines imposed by the FSS for improper use of the system.

Fareboxes All vehicles used in San Fernando Transit service, including back-up vehicles, shall be equipped with fareboxes equal to or better than Diamond Model D fareboxes. CONTRACTOR shall supply two (2) vaults for each farebox. All fareboxes and vaults shall be provided, installed and maintained by CONTRACTOR.

3.15 Operations and Maintenance Facility
CONTRACTOR shall be responsible for securing, establishing and maintaining a facility for the operation, maintenance and administration of San Fernando Transit. With the approval of the CITY, such facility may be shared with operation of similar services for another client agency.

At a minimum, the operations and maintenance facility shall have the following :
• A location that is located within the City of San Fernando or no more than thirty (30) miles outside the City limits or which has been agreed to in writing by CITY. • An enclosed workspace sufficient to allow maintenance personnel to service at least three (3) Type Ill transit vehicles and be protected from the weather. • A paved shop floor capable of withstanding the weight of a Type Ill transit vehicle. • Adequate area to clean the vehicles in accordance with the AGREEMENT. • Adequate secured storage area for tools, equipment and parts. • A security-fenced, paved and lighted area for overnight vehicle parking with adequate space for all vehicles.
• Adequate appropriately equipped space for administrative personnel, dispatching and information staff, driver lounge or ready room, and training/safety meetings. • A furnished control room, including computer equipment, maps, scheduling/dispatch equipment, time clock, adequate desks, tables, chairs, and other equipment as may be appropriate.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
33 CONTRACT NO. 2197
EXHIBIT "A"
36 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 269 of 448

3.16 Telephone Reservation and Information System
CONTRACTOR shall provide telephone equipment and all telephone information and dispatch personnel necessary to effectively respond to incoming calls at a quality and level consistent with San Fernando Mission City Transit/Dial-A-Ride patron demand, and in strict accordance with the operating days and hours set forth herein.

CONTRACTOR shall make be required to respond to telephone service and information requests from patrons who have hearing disabilities or whose primary language is other than English. CONTRACTOR will provide TDD equipment for communications with patrons who have hearing disabilities and will provide the capability to receive and accommodate telephone calls from callers speaking Spanish during all hours when Mission City Transit/Dial-A-Ride reservations may be made. An answering machine shall be available for recording trip cancellations for the Mission City Transit/Dial-A-Ride service when the administrative and dispatch offices are closed.

CONTRACTOR will provide its own telephone system using the current San Fernando Mission City Transit/Dial-A-Ride reservations number of (818) 366-4119 with a minimum of three lines in rotary. A separate TDD number will need to be provided by the CONTRACTOR. Upon termination of the AGREEMENT of which this Scope of Work is a part, CITY reserves the rights to these telephone numbers as indicated above herein, and CONTRACTOR agrees to transfer said telephone numbers upon request.

3.17 Fares; Fare Collection
CITY shall establish all fares of any kind or character to be paid by San Fernando Transit patrons. CONTRACTOR shall ensure that each patron pays the appropriate fare prior to being provided transportation service. All cash fares will be paid by patrons in the exact amount due for their appropriate fare classification and shall be deposited by patrons in fareboxes provided by CONTRACTOR with each vehicle. CONTRACTOR will collect or otherwise process in the manner directed by CITY all non-cash fares (transfers, passes and like). All fares collected are the sole property of CITY.

CONTRACTOR shall, in accordance with a procedure specified by CITY, account for revenues collected on San Fernando Transit vehicles and deposit such revenues on an acceptable basis into a local bank account approved by CITY for that purpose. CITY reserves the right to audit fare revenue collection and accounting at reasonable times without prior notification to CONTRACTOR.

3.18 Ticket Sales
CITY may elect to sell or provide tickets to San Fernando Transit patrons.

CONTRACTOR shall collect, record, and deposit ticket sales according to instructions of the CITY.
34 City of San Fernando - San Fernando Transit
2016 Request For Proposals
CONTRACT NO. 2197
EXHIBIT "A"
37 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 270 of 448

3.19 Books, Records, and Reports
CONTRACTOR shall maintain all books, records, documents, accounting ledgers, and similar materials relating to work performed for CITY under this AGREEMENT on file for at least three (3) years following the date of final payment to the CONTRACTOR by CITY. Any duly authorized representative(s) of CITY shall have access to such records for the purpose of inspection, audit, and copying at reasonable times, during CONTRACTOR'S usual and customary business hours. CONTRACTOR shall provide proper facilities to CITY representative(s) and CITY shall be permitted to observe and inspect any or all of CONTRACTORS facilities and activities during CONTRACTORS usual and customary business hours for the purposes of evaluating and judging the nature and extent of CONTRACTOR'S compliance with the provisions of this AGREEMENT. In such instances, CITY'S representative(s) shall not interfere with or disrupt such activities.

CONTRACTOR shall collect, record, and report to the CITY on a quarterly basis all accounting data for the San Fernando Transit operation in accordance with the National Transit Database, Section 99243 of the California Publics Utilities Code, and/or as specified by the Los Angeles County Metropolitan Transportation Authority. All worksheets and detail information used to prepare these reports shall be available to CITY within one month after the close of the applicable quarter.

CONTRACTOR shall collect, record, and report all operational data required by the CITY in a format approved by the CITY. Such data shall be collected and maintained by service type and include, but not be limited to: statistics required under the National Transit Database (NTD); passenger count data by fare category, total vehicle hours, total vehicle miles, vehicle revenue hours, vehicle revenue miles, wheelchair boardings and Mission City Transit/Dial-A-Ride passenger no-shows and cancellations.

CONTRACTOR shall provide passenger mile sampling data in accordance with a method approved by the FTA for NTD purposes.

Information concerning vehicle activity shall be collected daily on the Mission City Transit/Dial-A-Ride driver's log, route drivers report, dispatch log, and/or other forms as developed by CONTRACTOR and approved by CITY.

The operations data shall be collected and complied daily, weekly, monthly, quarterly, and annually; and shall provide reports according to the individual routes, modes and total system. Individual totals shall be provided for peak-hour services, Bus System Improvement Plan (BSIP) services, weekdays, Saturdays and Sundays.

Daily logs, reports, farebox revenue records and summaries shall be available, upon request, for CITY review at the operations facility by 3:00 PM of the next business day following data collection.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
35 CONTRACT NO. 2197
EXHIBIT "A"
38 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 271 of 448 Following the close of each calendar month, a Monthly Management Report shall be prepared by CONTRACTOR and submitted to the CITY no later than the 10th business day of the following month. The Monthly Management Report shall provide City with a clear and concise summary of San Fernando Transit performance during the prior month. Within thirty (30) days of the execution of this agreement, CONTRACTOR shall submit a proposed format for this report to the City for approval. The City reserves the right to modify the Monthly Management Report at any time.

Quarterly reports shall be compiled on a year-to-year cumulative basis and shall be submitted within 30 days after the close of the each quarter.

3.20 System Promotion
All development, preparation and production of advertising and/or promotional activities with respect to San Fernando Transit shall be the responsibility of the CITY.

CONTRACTOR shall, however, cooperate with CITY in any such activities initiated by the CITY by making available needed equipment, facilities, and reason levels of personnel assistance at no additional cost or expense to CITY. CONTRACTOR also shall dispense San Fernando Transit informational materials and publications, respond to patron requests for information, act as liaison and provider of information with and to community agencies and groups, and do all other things to assist and support CITY'S advertising and public informational efforts.

3.21 System Recommendations
CONTRACTOR shall continually monitor San Fernando Transit operations, facilities, and equipment; and shall, from time to time and as warranted, advise CITY and make recommendations to it based upon observed deficiencies and needed improvements.

CITY shall retain all authority, however, to make determinations and to take action on such recommendations.

3.22 Emergencies; Natural Disasters
In the event of an emergency or natural disaster, CONTRACTOR shall make available, to the maximum extent possible, transportation and communications services and facilities to assist CITY in ameliorating such incidents. To the extent CITY requires CONTRACTOR to provide such emergency service and facilities, CONTRACTOR shall be relieved of the obligation to fulfill the duties and responsibilities to operate San Fernando Transit as herein described. Further, CONTRACTOR shall be entitled to be paid reasonable compensation for providing such emergency services and facilities, provided however, that the amount of such compensation and time of its payment shall be mutually agreed upon by CONTRACTOR and CITY following the conclusion of the emergency or disaster, or at such other time as they may mutually agree.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
36 CONTRACT NO. 2197
EXHIBIT "A"
39 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 272 of 448 SECTION 4: CONTRACTOR DUTIES AND RESPONSIBILITIES: MAINTENANCE CONTRACTOR shall perform the duties and accept the responsibilities set forth below in connection with the maintenance of San Fernando Transit vehicles and equipment.

The omission of a duty or responsibility herein below shall not relieve CONTRACTOR of its obligation to perform such duty or accept such responsibility, so long as it usual, customary and generally accepted within the public transportation industry as being an integral element of operating a public transportation system of a kind and character such as San Fernando Transit.

CONTRACTOR'S duty and responsibility to maintain all vehicles and equipment shall not be delegated to any other person, firm or corporation without explicit written City approval.

4.1 Maintenance - General
CONTRACTOR shall be responsible for the maintenance of all vehicles (Mission City Transit/Dial-A-Ride and Trolley), communication systems, farebox system, and all other equipment, furnishings, and accessories required in connection with its operation of San Fernando Transit in a clean, safe, sound, and operable condition at all times, and fully in accordance with any manufactured-recommended maintenance procedures and specifications, as well as with the applicable requirements of any federal or state statute or regulation. In this regard, CONTRACTOR shalt provide alt labor, repairs, parts, supplies, maintenance tools and equipment, lubricants, solvents, service facilities and such other components, and services which may be required to fulfill its maintenance responsibilities, at CONTRACTOR'S sole cost and expense.

As indicated in Section 2.7, CITY shall provide vehicles used for performance of Trolley Services during this agreement. CONTRACTOR shall be responsible for the maintenance of these vehicles as described above.

4.2 Maintenance and Operations Facility
CONTRACTOR shall establish and maintain an operations and maintenance facility as detailed in Section 3.15 herein. In addition to those requirements, said facility shall, at a minimum, meet the following requirements to support the maintenance of San Fernando Transit vehicles:
• Alt tools and equipment necessary to perform periodic repairs and the preventive maintenance activities for gasoline powered vehicles. • Alt tools and equipment necessary to perform periodic service and adjustments and make mechanical repairs.
• Facilities and equipment necessary to clean the vehicles and equipment in accordance with the specifications.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
37 CONTRACT NO. 2197
EXHIBIT "A"
40 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 273 of 448

4.3 Maintenance Management and Personnel

4.3.1 Maintenance Management
CONTRACTOR shall designate and provide the services of a qualified Maintenance Manager, subject to the approval of CITY. This individual may be the lead mechanic and shall be assigned to San Fernando Transit maintenance operations on an acceptable fleet to mechanic ratio.

The Maintenance Manager shall provide proactive resource management including but not limited to: preventive maintenance scheduling and supervision, repair supervision, technical training, and such other activities as may be necessary to ensure the performance of CONTRACTOR's maintenance duties and responsibilities.

The Maintenance Manager shall have a minimum of three years experience managing and supervising the maintenance functions of a shop similar in size and complexity to the services herein described. The Maintenance Manager shall have a minimum of five years journeyman level experience with gasoline engines, air conditioning systems, wheelchair lifts, and farebox systems. This experience shall include work on vehicles similar to those used in the San Fernando services.

Should the services of the Maintenance Manager become unavailable to CONTRACTOR, the resume and qualifications of the proposed replacement shall be submitted to CITY for approval as soon as possible, but in no event later than five (5) working days prior to the departure of then incumbent Maintenance Manager, unless CONTRACTOR is not provided with such notice by the departing employee. CITY shall respond to CONTRACTOR within three (3) working days following receipt of these qualifications concerning acceptance of the candidate for replacement Maintenance Manager.

4.3.2 Maintenance Personnel
In addition to the Maintenance Manager CONTRACTOR shall hire and employee other maintenance and service personnel as necessary to properly maintain and service the San Fernando Transit vehicles. Maintenance personnel assigned to work on San Fernando Transit vehicles and equipment shall have the necessary skills to:
• Conduct preventive maintenance inspections and complete associated paperwork;
• Inspect vehicle engines, transmissions, and other mechanical, electric, and electric parts and components;
• Diagnose vehicle engine, transmission, electrical and electric component system problems; and
City of San Fernando - San Fernando Transit
2016 Request For Proposals
38 CONTRACT NO. 2197
EXHIBIT "A"
41 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 274 of 448 • Repair vehicle engines, transmissions, and other mechanical, electric, and electronic parts and components.

4.4 Preventive Maintenance
CONTRACTOR shall document and submit a proactive preventive maintenance program for review and approval by CITY prior to the effective date of this AGREEMENT. As a minimum, CONTRACTOR'S preventive maintenance program shall adhere to the preventive maintenance schedules and standards of the industry, and shall be sufficient so as not to invalidate or lessen warranty coverage of any San Fernando Transit vehicle or associated equipment. Adherence to preventive maintenance schedules shall not be regarded as reasonable cause to defer maintenance in specific instances where CONTRACTOR'S employees observe that maintenance is needed in advance of scheduled maintenance.

CONTRACTOR shall not defer maintenance for reasons of shortage of maintenance staff or operable vehicles, nor shall service be curtailed for the purpose of performing maintenance without prior written consent of CITY. Preventive maintenance and running repairs shall receive first priority in the use of CONTRACTOR'S maintenance resources. CONTRACTOR shall adjust the work schedules of its employees as necessary to meet all scheduled services and complete preventive maintenance activities according to the schedule approved by CITY.

4.5 General Maintenance Policies
• All wheelchair lift-related equipment shall be inspected, serviced and lubricated at intervals necessary to insure that the wheelchair lifts are fully operational whenever the vehicle is used in revenue service.
• Brake inspections and adjustments shall be performed at intervals that insure the safe and efficient operation of the braking system.
• All components of the vehicle bodies, appurtenances, and frames shall be maintained in a safe, sound and undamaged condition at all times. Damage (including body, glass, and all appurtenances) shall be repaired in a professional manner within three weeks (21 calendar days) of occurrences. • All mechanical, electrical, fluid, air, and/or hydraulic systems shall be maintained in a safe and fully functional, as designed, condition at all times. • The interior passenger compartment shall be free of exhaust fumes from the engine, engine compartment, and exhaust system of the vehicle. • Heating, ventilation and air conditioning (HVAC) systems shall be maintained and used to insure that the passenger compartment temperature is comfortably maintained under all climatic conditions at all times on all in-service hours.

CONTRACTOR shall maintain the A/C systems in an operable condition throughout the entire year.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
39 CONTRACT NO. 2197
EXHIBIT "A"
42 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 275 of 448 • All parts, materials, tires, lubricants, fluids, oils and procedures used by CONTRACTOR on all San Fernando Transit vehicles and equipment shall meet or exceed OEM Specifications and requirements.

4.6 Daily Vehicle Servicing
CONTRACTOR shall perform daily vehicle servicing to all San Fernando Transit vehicles and equipment used in revenue service. For purposes of this AGREEMENT, daily servicing shall include, but not be limited to:
• Fueling
• Engine oil, coolant, water and transmission fluid check/add • Farebox check
• Wheelchair lift check
• Brake check
• Light and Flasher check
• Interior sweeping and dusting
• Exterior and interior visual inspection
• Check all vehicle performance defects reported by drivers to identify potential safety and reliability items requiring immediate attention.

CONTRACTOR shall develop, implement, and maintain a written checklist of items including in the daily servicing of each vehicle. The checklist shall be utilized and kept on file for CITY and California Highway Patrol review. This checklist requirement may incorporate or supplement CHP required driver's pre-trip safety inspections.

4. 7 Daily Driver's Inspection
13 CCR 1234 lists the records required by regulation to be kept by motor vehicle carriers. Section 1234, 13 CCR reads, in part: (e) Daily Vehicle Inspection Reports:

Motor carriers shall require drivers to submit a documented daily vehicle inspection report pursuant to section 1215(b). Reports shall be carefully examined, defects shall be corrected before the vehicle is driven on the highway, and carriers shall retain such reports for at least one month.
13 CCR 1215 (a) reads: "Prior to operation, the driver shall inspect each vehicle daily to ascertain that it is in safe condition, it is equipped as required by all provisions of law, and all equipment is in good working order." The requirement to perform a daily pre-trip inspection applies to all drivers of all vehicles listed in 34500 CVC, without exception.

There is no legal provision for this task to be delegated to someone other than the driver, such as to a mechanic who may arrive at work early to start all of the vehicles and "check them out".

The Drivers Daily Vehicle Inspection Report is not required to be submitted or otherwise documented until the end of the driver's work period. This is so that any defects that City of San Fernando - San Fernando Transit
2016 Request For Proposals
40 CONTRACT NO. 2197
EXHIBIT "A"
43 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 276 of 448 become apparent during the course of the work period can be included in the report.

This report is required whether or not any defects are found.

4.8 Vehicle Cleaning
CONTRACTOR shall maintain San Fernando Transit vehicles in a clean and neat condition at all times.

The interior of all vehicles shall be kept free of litter and debris to the maximum practicable extent throughout the operating day. Vehicles shall be swept and dusted daily. Interior panels, windows, and upholstery shall be cleaned of marks as necessary.

The interiors of all vehicles shall be thoroughly washed at least once per week, including all windows, seats, floor, stanchions and grab rails. All foreign matter such as gum, grease and dirt shall be removed from interior surfaces during the interior cleaning process. Any damage to seat upholstery and graffiti shall be repaired/removed immediately upon discovery. Ceilings and walls shall be thoroughly cleaned at least once per month, or more often as necessary.

Exteriors of all San Fernando Transit vehicles shall be washed as required to maintain a clean, inviting appearance and in no event less than once per week. Exterior washing shall include vehicle body, all windows and wheels. Rubber or vinyl exterior components such as tires, bumper fascia, fender skirts and door edge guards shall be cleaned and treated with a preservative at least once per month, or as necessary to maintain an attractive appearance.

Vehicles shall be kept free of vermin and insects at all times. CONTRACTOR shall exterminate all vermin and insects from all vehicles immediately upon their discovery, utilizing safe and non-hazardous materials.

4.9 Fuel
CONTRACTOR shall purchase fuel required for the operation of all San Fernando Transit vehicles utilizing the City's compressed natural gas fueling station at 120 Macneil Street San Fernando, CA 91340. If this fueling station is unavailable or otherwise impractical, CONTRACTOR shall notify the City as to the conditions that make fueling at another location necessary. If another fueling station is requested and approved, COTRACTOR shall utilize a system that accurately records purchase of all fuel by CONTRACTOR for billing purposes and that will allow CITY to reconcile all fuel transactions by date and vehicle number.

If necessary, CONTRACTOR shall be responsible, on behalf of CITY for its San Fernando Transit operation, to obtain state and federal tax exemptions applicable to the purchase and consumption of fuel for use in public transit vehicles. In this regard, CONTRACTOR shall obtain required permits and administer fuel transactions in a manner that fully complies with all applicable state and federal requirements.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
41 CONTRACT NO. 2197
EXHIBIT "A"
44 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 277 of 448 CONTRACTOR shall maintain accurate records of all fuel utilized for fueling San Fernando Transit vehicles. On a monthly basis, CONTRACTOR shall provide the CITY with a written record that documents the cost of fuel used in the operation of San Fernando Transit and provide a monthly report to CITY detailing gallons dispensed and miles per gallon for each San Fernando Transit vehicle for the previous month and for the year to date.

4.10 Vehicle Towing
In the event that towing of any San Fernando Transit vehicle is required due to mechanical failure or damage, CONTRACTOR shall be responsible to provide such towing at CONTRACTOR'S sole expense.

4.11 Emissions Control Programs
CONTRACTOR shall perform and certify such tests of equipment required to meet CITY, other local, State, and Federal requirements related to exhaust smoke and engine emissions.

CONTRACTOR shall be responsible to maintain any applicable California Air Resources Board (CARS) Voluntary Compliance Program objectives subject to San Fernando Transit operations.

CONTRACTOR shall be responsible for administration of a Smog Check program for San Fernando Transit vehicles. CONTRACTOR shall be responsible for emissions testing, and shall further be responsible to conduct repairs as required to meet emissions standards.

4.12 Maintenance Evaluations
CONTRACTOR shall allow CITY to access to CONTRACTOR'S facilities and records to monitor CONTRACTOR'S maintenance performance, as CITY deems necessary. CITY may perform regular, unannounced maintenance inspections of vehicles and equipment maintained by CONTRACTOR that are used in this project using both CITY personnel and independent consultants to assist in determining CONTRACTOR'S maintenance performance. CITY shall be permitted to view and copy any vehicle maintenance records, inspect vehicles and equipment, and request CONTRACTOR personnel to drive vehicles as is necessary to evaluate the condition of vehicles and equipment used in the performance of this AGREEMENT.

4.13 Out-of-Service Designation
A vehicle shall be designated as unfit for revenue service if, upon inspection, any of the following conditions are found:

City of San Fernando - San Fernando Transit
2016 Request For Proposals
42 CONTRACT NO. 2197
EXHIBIT "A"
45 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 278 of 448 • Brakes out of adjustment
• Loose steering components
• Wheelchair lift and related equipment not functioning properly • Air conditioner unable to maintain a temperature 20 degrees F lower than ambient 72 degrees F
• Heating or defrosting inoperable
• "Missed" Preventive Maintenance Inspection
• Tires with tread depth of less than 2/32"
• Failure to clean each vehicle as outlined above
• Failure to repair vehicle body damage within twenty-one days of the date damage occurred
• Inoperable Emergency Exits/Doors/Windows
• Inoperable two-way radio
• Inoperable farebox
• Failure to achieve a satisfactory rating in any category of the annual California Highway Patrol Safety Compliance report (CHP 343)
• Removal from road-worthy status by CHP of any vehicle used under this

AGREEMENT
• Any condition not in compliance with ADA
• Any condition not in compliance with applicable Federal or State Regulations Vehicles shall continue to have the Out of Service Designation until it is brought into compliance, subject to approval by CITY.

CONTRACTOR shall not be paid for hours operated in San Fernando Transit revenue service by vehicles that are in an Out of Service condition. CITY may, at its sole discretion, correct any unresolved Out of Service condition, and withhold the costs related to such correction(s) from payment to the CONTRACTOR.

4.14 Maintenance Records and Reports
CONTRACTOR shall prepare, maintain, make available to CITY, and reduce to written form, records and data relative to San Fernando Transit vehicles and equipment maintenance. Maintenance records shall be maintained on all vehicles indicating all warranty work, preventive maintenance, and repairs performed on each vehicle. All such records and reports shall be prepared and maintained in such a manner so as to fulfill any applicable state or federal requirements, as well as any needs of CITY to enable it to accurately evaluate CONTRACTOR'S maintenance performance and the operating expense associated with various vehicles and equipment.

Records of all maintenance and inspections shall be made available to CITY, the CHP and/or such other regulatory agencies with jurisdiction when requested. CITY maintains the right to inspect, examine and test, at any reasonable time, any vehicles used in performance of this AGREEMENT and any equipment used in the performance of City of San Fernando - San Fernando Transit
2016 Request For Proposals
43 CONTRACT NO. 2197
EXHIBIT "A"
46 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 279 of 448 maintenance work in order to ensure compliance with this AGREEMENT. Such inspection shall not relieve the CONTRACTOR of the obligation to continually monitor the condition of all vehicles and to identify and correct all substandard or unsafe conditions immediately upon discovery.

CONTRACTOR shall transport any or all vehicles and equipment to any required inspection facilities when requested. In the event that the CONTRACTOR is instructed by CITY or any other regulatory agency to remove any equipment from service due to mechanical reasons, CONTRACTOR shall make any and all specified corrections and repairs to the equipment and resubmit the equipment for inspection and testing before it is again placed in service.

CONTRACTOR shall prepare maintenance records and reports in a form and according to a schedule approved by CITY. Such records and reports shall include, but not be limited to, the following:
• Daily vehicle inspection and servicing checklist
• Work orders for all maintenance inspections, warranty repairs and other vehicle repairs including materials, parts and labor consumed.
• Road call reports, or work order, for each road call identifying date and time, vehicle number, problem and mileage of vehicle.
• Monthly vehicle summary to be included as part of the Monthly Management Report, listing, at a minimum, the operation status of each vehicle, vehicle mileage, vehicle mileage since last preventive maintenance inspection, vehicle fuel and lubricants consumption, vehicle road calls and maintenance or repair work done during that month.
• Semi-annual fleet summary listing each vehicle; vehicle mileage; vehicle year-todate total miles; vehicle year-to-date fuel consumption and miles per gallon; vehicle year-to-date maintenance costs and cost per mile; route service total road calls and miles per road call; CONTRACTOR'S summary of maintenance problems, particularly components with high incidences of in-service failures, and steps taken or recommendations to reduce such problems and in-service failures.

CONTRACTOR shall submit to CITY copies of the California Highway Patrol (CHP) Annual Safety Compliance Report (CHP 343) and Vehicle Inspection Reports (CHP 343a). CONTRACTOR shall attain satisfactory rating in each category of the Safety Compliance Report (maintenance records, driver records, regulated equipment and terminal). CONTRACTOR shall expeditiously correct any deficiencies noted on any CHP vehicle inspection report.

4.15 Vehicle Maintenance Record Keeping
CONTRACTOR shall maintain an up-to-date vehicle file for each vehicle containing, at a minimum, the following information:
• Make
City of San Fernando - San Fernando Transit
2016 Request For Proposals
44 CONTRACT NO. 2197
EXHIBIT "A"
47 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 280 of 448 • Model
• Serial number/ fleet number
• License number
• Date received
• Date placed in service
• Life miles
• Major vehicle repairs
• Preventive Maintenance Inspection Reports
• Daily "Vehicle Condition" Reports
• Work Orders
The "Preventive Maintenance Inspection" Reports shall be kept for two years. Daily "Vehicle Condition" Reports shall be kept for the period required by the CHP.

Copies of the "Preventive Maintenance Inspection" Reports shall be made available to CITY upon request. Including, all work accomplished with the manufacturer's instructions and warranty conditions, and daily "Vehicle Condition" Reports.

CONTRACTOR shall submit the entire vehicle file to the CITY upon request.

4.16 Environmental Compliance
For the purposes of this Section:
"Applicable Environmental Laws" means any and all laws concerning the protection of human health and the environment which include, but will not be limited to, the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§ 9601 et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901, et seq.; the Federal Water Pollution Control Act, 33 U.S.C. §§1251 et seq.; the Clean Air Act, 42 U.S.C. §§ 7401 et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. §§ 1471 et seq.; the Toxic Substances Control Act, 15 U.S.C. §§ 2601 through 2629; and the Safe Drinking Water Act, 42 U.S.C. §§ 300f through 300j; as they have been or will be amended from time to time, and the regulations implementing such statutes; and any similar state, county, municipal or other local laws and ordinances concerning the protection of human health and the environment and the regulations implementing such statutes.
"Hazardous Substance(s)" means any substance, material, chemical or waste that is or will be listed or defined as hazardous, toxic or dangerous under any Applicable Environmental Law, or any petroleum products, or any substance, material, chemical or waste which is or may become, directly or indirectly, by chemical reaction or otherwise, hazardous, toxic City of San Fernando - San Fernando Transit
2016 Request For Proposals
45 CONTRACT NO. 2197
EXHIBIT "A"
48 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 281 of 448 or dangerous to life, health, property or the environment by reason of toxicity, flammability, explosiveness, corrosivity or any other reasons.

In performing its maintenance obligations under this Contract, Contractor shall be responsible for the proper storage, handling, use, transportation and disposal of all Hazardous Substances in accordance with Applicable Environmental Laws, including without limitation, all lubricants, solvents, motor oil and other petroleum products.

Contractor shall only dispose of such materials at facilities which are permitted or licensed in accordance with Applicable Environmental Laws. Furthermore, in the event that Contractor engages the services of a disposal company for the transportation and disposal of any Hazardous Substances, Contractor shall ensure that such company is properly licensed and that it transports and disposes of Hazardous Substances in accordance with the terms of this Contract. Contractor shall maintain procedures for its employees and any subcontractors who handle Hazardous Substances and shall retain records regarding compliance with the responsibilities contained herein.

City of San Fernando - San Fernando Transit
2016 Request For Proposals
46 CONTRACT NO. 2197
EXHIBIT "A"
49 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 282 of 448 CONTRACT NO. 2197
EXHIBIT “B”
EXHIBIT “B”
CORRESPONDENCE OF CONTRACTOR DATED SEPTEMBER 13, 2023
50 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 283 of 448 CONTRACT NO. 2197
EXHIBIT “B” EXHIBIT “B”
2023 PCOA AGREEMENT
1 Parking Company of America 3165 Garfield Ave. Commerce CA 90040 (562) 862-2218 September 13, 2023

PCAM LLC
3165 Garfield Ave.

Commerce CA 90040
Nick Kimball
City Manager
City of San Fernando
117 Macneil Street
San Fernando CA 91340
Mr. Kimball this leter serves as a writen confirma�on that PCAM, LLC dba Parking Company of America will adhere to the pricing on the submited transporta�on proposal for the term of the new contract.

Should there be a government mandated minimum wage increase during the term of the contract, Parking Company of America will increase the bill rate on the contract for the exact amount of the government increase plus 35%.

Under the terms of our proposed agreement, Contractor shall be. Responsible to provide and manage staffing for the following posi�ons and responsibili�es, addi�onally by requirement of the city of San Fernando we will implement the changes and accommoda�ons below at no addi�onal cost. • General Management
• Bus Operators
• Dispatch Center
• Vehicle Maintenance
• GPS and Cameras for each vehicle
• Dart iPad
• Scheduling So�ware SYS / Para plan
• Vehicle Tracking website.
• Uniforms
• Radio Communica�on.
• Current vehicles in use on the Dial A Ride will be transferred to serve on the corresponding trolley routes.
• The vehicles that are currently being used for the Dial A Ride will be replaced by 2 (Two) 5 passenger vans.
• PCAM LLC will Provide assessment of establishing a new route or modifying an exis�ng route to support economic development within the Downtown core (San Fernando Rd.) • PCAM LLC will maintain a mobile app that allows passengers to track trolley or Dial-a-Ride loca�ons in real-�me.
51 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 284 of 448 CONTRACT NO. 2197
EXHIBIT “B” EXHIBIT “B”
2023 PCOA AGREEMENT
2 • PCAM LLC will sta�on Live dispatchers during opera�on hours. • PCAM LLC keeps implemen�ng par plan so�ware rou�ng algorithms that adapt to real-�me passenger demand, op�mize routes and reduce wait �mes for passengers. This approach ensures that vehicles are efficiently deployed based on current demand paterns. • PCAM LLC will keep stablishing outreach programs to ensure that the transporta�on services are accessible to all members of the community, including the elderly, disabled, and economically disadvantaged. This can involve providing door-to-door services for those with limited mobility. • PCAM LLC will con�nue providing.

The total number of passengers who use the trolley service and dial a ride each day, week, month, and year.

Reports will Iden�fying the busiest hours of the day or week can assist in alloca�ng resources more efficiently and planning for addi�onal services during peak �mes. • Monitoring the percentage of occupied seats on each trolley helps gauge capacity u�liza�on and plan for poten�al service increases.
• Repor�ng incidents that cause service disrup�ons, such as accidents, road closures, or mechanical issues, helps the city address poten�al problems and improve reliability. • User Feedback and Complaints: Gathering feedback from passengers and documen�ng complaints helps iden�fy areas for improvement and customer sa�sfac�on levels. • Data on the usage of accessible features (e.g., ramps, low-floor boarding) can help assess the effec�veness of efforts to make the trolley system inclusive for all passengers. • Maintenance plan which includes maintenance schedules, repair frequency, and vehicle down�me ensures that the trolleys are in good working condi�on and minimizes service interrup�ons.

Cost Proposal: Billing Rate per Revenue Service Hour (RSH) shall be $ 27.73 per vehicle per hour for Dart and Trolleys an addi�on of $25,000 monthly fixed rate a 3% annually increase will apply “Revenue Service Hour (RSH)” shall mean any sixty-minute increment of �me, or por�on thereof, beginning with the �me the vehicle pulls out and is available for passenger transport within the Contractor’s established hours of service, and the �me the vehicle arrives back at the yard to end service, minus any clocked-out lunch break �me
Thank you and feel free to reach out should you have any ques�ons.

Sincerely,
Pep Valdes
Execu�ve Vice President
Parking Company of America
52 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 285 of 448 CONTRACT NO. 2197
EXHIBIT “C”
EXHIBIT “C”

AGREEMENT FOR OPERATION OF PUBLIC TRANSIT SERVICES IN THE CITY OF BELL GARDENS

BETWEEN THE CITY OF BELL GARDENS AND PARKING COMPANY OF AMERICA, LLC 53 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 286 of 448

AGREEMENT FOR OPERATION OF PUBLIC TRANSIT

SERVICES IN THE CITY OF BELL GARDENS
BEiWEEN THE CITY OF BELL GARDENS AND

PARKING COMPANY OF AMERICA, LLC

THIS AGREEMENT FOR OPERATION OF PUBLIC TRANSIT SERVICES IN THE CITY OF BELL GARDENS ("Agreement"), is made and entered into on January 1, 2019 ("Effective Date"), between the City of Belr Gardens, a California Municipal Corporation, ("City") and PCAM, LLC dba Parking Company of America, LLC, a California Corporation ("Contractor").

1. RECITALS
A. City seeks to contract with a transportation company to provide public transit service in. the form of fixed route and dial-a-ride service in the City.

B. Contractor submitted a bid on September 17, 2018 ("Proposal or Bid") in response to City's Request for Proposals (
1 'RFP"). A copy of Contractor's Bid is
attached to this Agreement as Exhibit A and incorporated herein. Pursuant to the RFP, the contents of Contractor's Bid shall become a contractual obligation under this Agreement.

C. The City has determined that Contractor meets all of the standards and requirements necessary to provide public transit service in the form of fixed route and dial-a-ride services in the City .
•
D. Contractor has agreed to provide such seivices, subject to and in accordance with the terms and conditions set forth in this Agreement.

NOW THEREFORE, in consideration of the promises, covenants, and conditions set forth in this Agreement, the parties hereby agree as follows:

2. TRANSPORTATION SERVICES
A Contractor wlll act in the capacity of an independent contractor and will provide management, technical and operating personnel, services, equipment and maintenance facilities necessary for the operation of the City's transit services as detailed in City's RFP and Contractor's Proposal. As part of Contractor's obligation to City under this Agreement, Contractor shall, unless specifically directed otherwise by the Director of Public Works or his/her deslgnee ("Director") In writing, perform all of the following activities:
, Hire all drivers, trainers, supervisors and related personnel necessary to perform the transit seivices contemplated herein;
1 CONTRACT NO. 2197
EXHIBIT "C"
54 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 287 of 448 • Conduct and malntain daily operation of the transit services described in the RFP and agreed to by Contractor;
• Perform maintenance of all vehicles operating within the City as required by law and on an as needed basis;
• Establish and maintain preventative maintenance program approved by the Director;
• Conduct all training of Contractor and City personnel as required by law the RFP, and this Agreement;
• Ensure the safety and security of passengers and for all related equipment and facilities;
• Maintain a transit and vehicle storage facility;
• Fuel (gasoline, diesel) shall be provided as described in the RFP; • Maintain accurate and complete record keeping and reporting as required by law, the RFP, and this Agreement;
• Provide information services as required by law, the RFP, and this Agreement;
• Secure insurance in the form and amounts described in the RFP and this Agreement;
• Obtain all licenses required by law, the RFP and this Agreement; and • Conduct alcohol and drug testing of Its workers as required by law, the RFP and this Agreement
B. Contractor shall also provide the City with technical assistance and consultation as requested by the Director in such matters as operating policies, funding, marketing/promotion and coordination with other transit providers at no additional charge to the City.

3. TERM
This Agreement shall commence on the Effective Date as specified above, and continue until December 31, 2023.

4. PAYMENT
A. Contractor shall bill City on a monthly basis for services provided under this Agreement.

B. Payment to Contractor will be made within 46 days of receipt of the Contractor's invoice along with an accurate and complete report on a monthly basis. Invoices shall be submitted to the Director for approval. Invoices shall Include a breakdown of service hours, miles and ridership as detailed in Section 2 and 6 of 2 CONTRACT NO. 2197
EXHIBIT "C"
55 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 288 of 448 this Agreement.

5. DATA COLLECITON AND REPORTING
A Contractor shall collect the following information, at a minimum, on a daily basis:
• Passengers per hour (and per route);
• Vehicle service hours (by vehicle revenue hours and total hours; • Vehicle revenue miles
• Vehicle total miles;
• Revenue (by route);
• Passenger travel time;
• Vehicle condition reports;
• Vehicle PM inspection reports;
• Vehicle and passenger accidents and incidents*;
• Employee training and turnover;
• Complaints and compliments, including Contractor's response*:
• Problems and possible solutions;
• Pertinent critiques and evaluation of system and service *to be reported to the Director within 24 hours
B. All reports prepared by Contractor shall become the property of the City.

C. Contractor shall establish and provide forms and report procedures for the collection of operational data on a dally, weekly and monthly basis. Monthly reports shall be due with the invoice no later that the tenth (101h) calendar day of the following month. The City reserves the right to amend, add or delete from the reqLtlrement of the reporting process at anytime, with written notification and instructions no less than 14 days prior to requested changes.

D. Vehicle service hours shall be defined as the following:
$ Dial-A-Ride: Time from first pick-up to time of last drop off, less any lunchtime.
$ Fixed Route: Time from first scheduled departure to arrival at last scheduled time point.

6. MONTHLY REPORTS
A. Contractor shall prepare a monthly report summarizing the data collected daily. 3 CONTRACT NO. 2197
EXHIBIT "C"
56 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 289 of 448 Data reported will include items listed in Section 5.A. above; in addition, a narrative summary will be included. Also included will be adherence to performance standards and goals as set forth in Section 27 of this Agreement. Data will be reported by month, year-to-date and compared to prior year month and year-todate. Maintenance activity per vehicle and fuel consumption per vehicle shall also be reported, as will fare collection.

B. Contractor shall submit a typed report to the Director by the 10th day of the following month. In addition to the monthly reporting, the Contractor shall supply any and all reports necessary to comply with requirements of the Los Angeles County Metropolitan Transportation Authority (LACMTA) and other local, state, or federal authorities including, but not limited to, National Transit Database (NTD) reporting.

C. Contractor shall also provide the Director with immediate telephone notice of any accident, followed by written copies of accident reports within 1 business day of the occurrence. Contractor shall provide copies of CHP Safety Compliance Reports within 2 business days after CHP submission to Contractor.

7. TRANSITION AND IMPLEMENTATION PLAN
A Contractor agrees to work with City representatives and representatives of the City's current transit services provider to develop a Transition and Implementation Plan to enable a smooth transition of the City's transit services to the reasonable satisfaction of the Director.

B. Contractor agrees to make reasonable efforts to retain the drivers and scheduling staff currently providing this service during the transition period from the existing contract to this new Agreement.

8. FARE COLLECTION
A. Contractor's drivers shall collect fares as established by the City and will maintain an accurate count of all boarding passengers by fare category. , Contractor will install locking fare boxes (Main, Diamond, or equivalent) on each fixed route and Dial-A-Ride bus and have 2 vaults for each fare box.

B. City personnel will dump each vault daily in the afternoon at the Public Works Department and replace the vault with an empty vault. The City will be responsible for dumping fares, counting revenue, and depositing revenue.

C. On Saturday evenings the Contractor will be required to dump vaults and turn in the vaults the next business day to the City.

9. LICENSES
Contractor shall provide and maintain any and all applicable local, state and 4 CONTRACT NO. 2197
EXHIBIT "C"
57 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 290 of 448 federal licenses during the term of this Agreement. Contractor shall also be solely responsible for any parking and traffic violations of vehicles operated in connection with the transit seivice. If notice of violation in a City owned vehicle Is received by the City, City may pay for such violation and deduct the amount paid from future payments to Contractor.

10. UNIFORMS
Contractor shall provide and maintain clean, identical uniforms to be approved by the Director (which shall not be unreasonably withheld) for all drivers and shall enforce a dress and appearance code, which shall also be subject to the same approval process. At a minimum, dress requirements shall Include: shirts, slacks or shorts, Jackets for use In cold or rainy weather, identification tags and City specified logo.

11. SAFETY/SECURITY
A. Contractor shall be responsible for the safety and security of passengers during operations ard for all related equipment and facilities. Contractor shall include specific procedures in the proposal, which define the safety and security program for transit saNices. Contractor shall report all hazardous conditions (downed trees, signs, etc.) in the service area to the City and lake necessary precautions to safeguard passengers and personnel. Contractor shall not be required to provide on-board security guards. Contractor shall notify local law enforcement authorities if response is required on any vehicle.

B. Contractor shall require all drivers to attend a monthly safety meeting, which shall be a minimum of 1 hour in duration. Contractor shall implement a planned program of safety retraining to be conducted at the safety meetings. City representatives shall be allowed to attend said safety meetings.

C. Contractor shall comply with any FTA security requirements implemented since 09/11/01.

12. COMMUNICATIONS AND SCHEDULING SYSTEM
A. Radios for 6 vehicles operated by the Contractor will be provided by the City.

The City will be responsible for radio air time. Radio maintenance will be the responsibility of the City.

B. The Contractor will be responsible for the purchase and maintenance of any radios necessary for spare vehicles and to communicate with their drivers when the City dispatch office is closed.

13. TERMINATION AND SATISFACTION GUARANTY
In the event City is dissatisfied with Contractor's service for any reason during the term of this Agreement, City may terminate the Agreement by providing 60 days written 5 CONTRACT NO. 2197
EXHIBIT "C"
58 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 291 of 448 notice to Contractor,
If this Agreement is terminated by the City pursuant to this section, Contractor will refund to the City any and all profits made by Contractor during the 12 months immediately preceding the effective date of termination, up to a maximum amount of $25,000.

Contractor may not terminate this Agreement for any reason without providing City with at least 120 days written notice.

14. RECORDS AND INSPECTIONS
Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of 3 years after the expiration or termination of this Agreement. The Director shall have the right to access and examine such records, without charge, during normal business hours. The Director shall also have the right to audit such records, to make transcripts, there from and to inspect all program data, documents, proceedings, and activities.

15. PRE-OPERATIONAL INSPECTIONS
Contractor shall ensure that Contractor's employees conduct a daily full preoperational inspection of each vehicle, including wheelchair mechanism, prior to leaving the facility. The following is included in the 'vehicle service hour' and may not be billed to the City:
• Pre-operational inspection;
• Time required traveling to and from the first pick-up/drop-off for dial-a-ride and scheduled departure/arrival point for fixed route; and • Driver lunch breaks.

16. CITY TO PROVIDE DISPATCH SERVICES
City personnel will provide dispatching services for Dial-A-Ride and Fixed Route services as follows:

Dial-A-Ride
Days
Mon-Fri
Saturdays
Sundays
Fixed Route
Days
Mon-Fri
Saturdays
Sundays
Dispatch Hours
7:30 a.m. to 7:00 p.m.

No Services
No Services
Dispatch Hours
6:30am - 5:30pm
6:30am - 5:30pm
No Services
6 CONTRACT NO. 2197
EXHIBIT "C"
59 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 292 of 448

17. ROUTES AND ADJUSTMENTS
A. Fixed route vehicles shall travel on routes and schedules as prescribed by the City.

B. Contractor will make appropriate adjustments to the route or schedule if the City adjusts the system at some future date as determined by City. Modifications may include but not be limited to; increasing or decreasing service hours and/or days, or switching service hours and equipment between modes. The City may increase or decrease service hours upto20%vVithoutachangeinthe hourly rate.

18. TRANSIT FACILITY AND VEHICLE SECU~ITY
Contractor has Identified its site at 3165 Garfield Avenue Commerce, CA 90040 as the designated transit and vehicle storage facility under this 'Agreement. Contractor warrants that It will at all times during the term of this A,greement maintain the site in a clean and safe condition to the reasonable satisfaction of the Director.

A.

B.

C.

D.

19. MANAGEMENT AND STAFF
Contractor's management personnel shall familiarize themselves with all services required under this Agreement to allow them to provide general public information. Employees will be tested, interviewed, and trained by Contractor.

Management of the day-to-day operations in the system will be vested in Joseph Valadez, Executive Vice President Suzie Cooley, Senior Vjce President and Mario Cardenas, Vice President of Transportation. In addition, a responsible corporate staff employee of the Contractor will be available to make decisions or provide coordination as necessary in the event of the site manager's absence.

Contractor shall provide adequate and reasonable field Sllpervislon of Contractor's employees while in performance of duties related to the transit service and shall ensure that all employees adhere to all policies and guidelines set forth by the City.

Either Joseph Valadez. Executive Vice President, Suzie Cooley, Senior Vice President and/or Mario Cardenas, Vice President of Transportation will attend staff meetings with the City as scheduled and perform liaison activities with the City. Presentations to visitors will be carefully controlled and determined by the City and visitors will not be permitted to interfere with operations. Appointments for visits wlll be made in advance and approved by the Director before the visitors arrive.

All of the services required hereunder shall be performed by the Contractor or under its supervision, and all personnel engaged in perfomiing the services shall be authorized under applicable federal, state, and local law to perform such services.

The Contractor agrees that the services required hereunder shall at all times be subject to reasonable review and approval by the Director. 7 CONTRACT NO. 2197
EXHIBIT "C"
60 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 293 of 448 law.

E. Contractor shall, prior to commencement of work under this Agreement, furnish the City with properly executed certificates of insurance and endorsements, which clearly' evidence all insurance required under this proposal and provide that such insurance shall not be canceled or coverage reduced or allowed to expire except on 30 days prior written notice to City. City shall have the sole discretion to determine whether the certificates and endorsements presented comply with the requirements of this Agreement.

22. LIQUIDATED DAMAGES
In the event of a failure to provide service for any reason other than acts of God, strikes of labor disputes, declared emergencies, war or terrorism or other reason beyond the control of Contractor. Contractor shall be assessed $5,000 per day in liquidated damages. These damages shall be deducted from any monies due, or which may thereafter become due, to the Contractor under this Agreement.

23. DRIVER TRAINING
A. Contractor shall provide full training for all Contractor driv~rs. This training shall be a minimum of 80 hours per employee, of which at least 20 shall be behind the wheel or as may otherwise be required by local, state or federal law or regulations. This training must be completed before a driver can enter unsupervised passenger service. Contractor shall maintain and certify driver records, subject to review by the Director and the California Highway Patrol (CHP).

B. All Contractor employees, including dispatchers and supervisors will be trained and certified as drivers. Such training shall meet all requirements of the State of California. The Contractor's training plan shall provide a minimum of 8 hours of annual refresher training per driver. The training plan may be structured to allow for less than 80 hours of training to new employees with previous transit experience who hold a current Class B license and medical certificate.

C. Contractor shall conduct classroom training in at least the following areas: First aid, cardiopulmonary resuscitation (CPR), Smith System (or approved equivalent), Defensive Driving, customer service, sensitivity/empathy training, emergency and accident procedures, and wheelchair loading and securement procedures.

D. Contractor will have all drivers obtain a Class B license as required by law, and certification in CPR and first aid. All Contractors' employees must pass a preemployment physical examination and drug and alcohol test, paid for by Contractor, prior to start of training. All Contractors' drivers shall be subject to a pre-employment background check and review of OMV records. 9 CONTRACT NO. 2197
EXHIBIT "C"
61 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 294 of 448 E. Drivers will be trained by a trainer or trainers who are certified by the Smith System (or other approved agency) to instruct the Defensive Driving course: and are certified by either the American Heart Association or Red Cross (or other approved agency) to instruct the drivers In First Aid and CPR. Contractor shall certify trainers in customer service, sensitivity training, emergency and accident procedures, and whe~lchalr loading and securement procedures, or as may otherwise be required by local, state or federal law or regulations. .

F. Contractor shall provide the Director with a list of drivers prior to start-up, and shall update said list monthly, lf necessary. Contractor shall not place a driver into service without completing the training program specified above.

24. MAINTENANCE
A. Contractor shall take all action necessary to ensure that vehicles are properly serviced, maintained, repaired, and stored in a manner consistent with the highest industry standards, and shall permit no vehicle to be operated that is not in good repair and proper working order, including wheelchair lifts. Contractor shall establish and maintain a comprehensive Preventive Maintenance Inspection (PMI) program wlth maximum 3,000 mile or 45 day Inspection Intervals. Contractor shafl maintain maintenance jackets for each vehicle and shall document all maintenance repairs, adjustments and PMl's consistent with industry and the manufacturer's requirements. All maintenance performed shall be fully supported by appropriate work orders.

8. All preventative maintenance and scheduled maintenance will be performed at such times as to avoid impacting the service negatively. It is not the Intent of this requirement to preclude necessary maintenance during daytime hours; It Is only to ensure that the maximum number of vehicles will be available for service during the daytime. No vehicle shall be placed in service if it has traveled more than 3,000 miles or 45 days since the last PMI.

C. The Contractor will perform or contract all maintenance, both preventive and major repair, provide grease, oil, and all necessary parts and labor required to maintain the vehicles to the Director's satisfaction. Contractor will employ the fleet specific maintenance plan outlined in Contractor's Proposal. Contractors will include in the monthly management report a projection of what PMI checks are scheduled for the following month, including current and projected mileage of those scheduled vehicles, PMl's and maintenance that occurred during the previous month. In addition, the checklist used by the maintenance office during the PMI will be attached to the monthly management report. On a monthly basis, staff will compare the current and previous management reports to ensure that scheduled PMls occurred within the specified 3,000-mile or 45 day range. In addition to the annual California Highway Patrol Inspections, the City may conduct direct annual Inspections of all vehicles to determine compliance with recommended vehicle maintenance procedures and (at least four times a year) conduct random audits to 10 CONTRACT NO. 2197
EXHIBIT "C"
62 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 295 of 448 ensure that PMl's are scheduled and completed per the required mileage and/or days. Competent maintenance personnel shall be available during all hours of system operation.

D. Contractor shall ensure that all vehicles and maintenance facilit1es and records meet the California Highway Patrol (CHP) standards and requirements. Contractor shall notify the Director of all CHP inspections immediately upon notification and completion.

E. It shall be the responsibility of the Contractor to ensure that all federal, state and local laws, regulations, ordinances, licenses or smog or other inspection requirements governing vehicles in this service are complied with before service is begun and at all times during the term of this Agreement.

F. Negative Maintenance Record cards required by the CHP must be kept in bus files for a minimum of 30 days. Positive Maintenance Record cards must be inspected and appropriate action taken on items noted on the report. After repairs are performed, the mechanic must sign off on the report card. The information must then be transferred to the Contractor's work order. Once this is completed, the maintenance record card becomes a permanent part of the bus file record.

G. If a vehicle fails a daily safety inspection prior to beginning the day's service, it is barred from service until the problems are corrected. For passenger comfort, the heating and air conditioning units and wheelchair lifts of all vehicles must be kept in proper working order at all times.

H. In the event of a failure in service, Contractor shall deploy a vehicle immediately upon notification to replace the failed vehicle within 1 hour and will notify the Director if service is impacted by the reduction in active fleet size. All breakdowns should be handled to ensure maximum availability of vehicles,

25. STAFFING
A. The Contractor shall provide all management, drivers, dispatchers, road supervision, training staff and such other personnel necessary to responsibly operate the City transit system, including any on-board security or supervision, Management of day-to-day operations of the system will be vested in a local Operations Manager/Site Supervisor who shall be experienced in all aspects of public transit operations.

B. Contractor will recruit, screen, hire, discipline and train personnel as necessary; conduct monthly safety and other related employee meetings as necessary, such as conducting alcohol & drug testing; and perform liaison activities with the City and other agencies related to execution of this Agreement. A copy of employee benefits, work rules and union contracts (if applicable) shall be provided to the Director. Contractor shall meet and coordinate performance of services under this 11 CONTRACT NO. 2197
EXHIBIT "C"
63 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 296 of 448 Agreement with the Director on a frequent basis, but in any event not less than once a week.

C. All drivers must have a California Class B driver's license with required endorsements, VTT Certificate and valid medical card. No person shall be permitted to operate a vehicle who has had his or her driver's license revoked or suspended within the past five (5) years. Drivers must be able to read and write legibly, speak clearly & comprehend oral communications, and deal safely and courteously with the public. All drivers must be bilingual (English and Spanish), Contractor shall establish and maintain records of driver's licenses during the term of this Agreement.

Medical Certificates and Department of Motor Vehicles "printouts" for each individual operating a City vehicle shall be available at all times to the City and shall be updated as required by law.

D. Contractor shall supervise and train all drivers to ensure that they are courteous to all patrons at all times and respond to patrons' questions regarding use of the transit system or connecting systems accurately. Contractor will also attend meetings with user groups or agencies as required or upon request of the Director.

E. All maintenance repair work must be performed by maintenance personnel who have demonstrated experience of at least 1 year in maintenance of similar vehicles or supervised by a qualified maintenance technician with at least 1 year's experience.

26. ADVERTISING AND PROMOTION
A, The City shall control all advertising and promotion. City shall provide all materials for distribution that may include brochures, customer comment forms, periodic surveys, tickets, etc. Contractor shall prepare and provide materials/copies for announcements related to service changes: advisories etc. and distribute brochures and any other material as directed by the Director.

B. Contractor shall assist City in planning and implementation of an appropriate marketing and promotion program. Contractor shall also attend meetings of the City committees or City Council upon request. Upon request by the Director, Contractor will be responsible for making presentations to community organizations and shall report monthly to the Dlrector on all marketing activities.

U. GOALSANDPERFORMANCESTANDARDS
Contractor and City agree on the following goals and performance standards and associated penalty/incentive levels. The determination of whether an individual standard has been met shall be in the Director's sole discretion.

A. Maintenance/Cleanliness;
12 CONTRACT NO. 2197
EXHIBIT "C"
64 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 297 of 448 Standard: The Contractor shall insure that properly maintained fully operable, body damage~free, road worthy, and clean vehicles are operated in service at all times during the term of this Agreement.

Penalty/Incentive: Failure to meet the standard shall result in a penalty of one hundred fifty dollars ($150.00) per vehicle per day.

B. Driver Appearance and Demeanor:

Standard: The Contractor shall ensure that all drivers are in the required uniform while operating the City service and are well groomed, courteous, and have received sensitivity training for working with seniors and persons with disabiHties.

Penalty/Incentive: Failure to meet the standard shall result in a penalty of one hundred dollars ($100.00) per infraction. If five hundred dollars ($500.00) is exceeded for an individual, that driver will be removed from City service.

C. Customer Service;
Standard: The Contractor shall maintain less than 3 valid customer complaints per month.

Penalty/Incentive: Failure to meet the standard shall result in a penalty of one hundred dollars ($100.00) per valid complaint.

D. Administration:

Standard: The Contractor shall submit all required paperwork on time and accurately.

Penalty/Incentive: Failure to meet the standard shall result in a penalty of one hundred fifty dollars ($150.00) per occurrence.

E. Operations:

Standard: Fixed route service shall operate 90% of sampled trips on-time, Ontime is defined as 0-10 minutes late with no trips running early.

Penalty/Incentive: Failure to meet the standard will result in a penalty of one hundred dollars ($100.00) per month.

F. Standard: A replacement vehicle shall be placed into service within one hour of the failure of a revenue vehicle.

Penalty/Incentive: Failure to meet the standard will result in a penalty of one hundred dollars ($100.00) per incident.
13 CONTRACT NO. 2197
EXHIBIT "C"
65 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 298 of 448 G. Maintenance:

Standard: The Contractor shall complete preventive maintenance inspections no later than every 3,000 miles or 45 days.

1. Penalty/Incentive: Failure to meet the standard shall result in a penalty of one hundred dollars ($100.00) per day per vehicle. Not to exceed five hundred dollars ($500.00) per incident.

28. PERMITS AND LICENSES
Contractor shall obtain and maintain all necessary licenses, pem,its, and certificates required by law for the conduct of the Contractors activities, including a business license issued by the City.

29. COMPLAINTS & LICENSES
A. Contractor shall receive, accept and record all incoming complalnts or suggestions on contractor-provided Customer Setvlce Forms. Procedures for processing are as follow:

1. The Contractor receives and . records the complaints or suggestions on a Customer Service Fonn provided by the Contractor.

2. One copy shall be sent directly to the Director no later than 1 business day following receipt of the complaint.

3. The Contractor shall then investigate and recommend action detailing as much subsequent infonnation as possible on a second copy of the Fann.

4. A final copy shall be returned to the Director within 7 days of the receipt of the complaint for final resoluUon/lnfonnation or action by the City.

5. In the event the City receives the initial compla\nt, a Fom, shall be forwarded to the Contractor for processing as described above.

8. Procedures regarding accidents/incidents are as follow:

1. The Contractor shall immediately report all accidents or incidents regardless of liability, severity, or damage.

2. Every driver will carry complete accident reporting kits with them in the vehicle (to include accident forms and 11Courtesy Cards" supplied by the Contractor).

3. In the event that an accident occurs, the driver will immediately notify dispatch via radio or telephone.

4. "Courtesy cards" will be passed out to all passengers or witnesses to the accident and will be retrieved by the driver.

5. The driver will secure the name, address, phone number, vehicle license number and vehicle description of the involved vehicle or vehicles.

6. The driver will then submit at the end of his/her shift all documents and fom,s to 14 CONTRACT NO. 2197
EXHIBIT "C"
66 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 299 of 448 dispatch.

7. At the time of telephone or radio communication of the accident, the Contractor staff will advise the Director of said accident immediately by phone or FAX.

8. The Contractor will document and review the accident In writing to the City upon submittal of accident forms describing the cause and nature of the accident.

30. WASHING OF VEHICLES
Contractor shall wash weekly the exterior and clean the interior of the vehicles, and will sweep dally and maintain the good appearance of the interiors to provide a public image satisfactory to the Director. All graffiti will be removed on the day it is discovered.

31. NON-DISCRIMINATION
In the petiormance of its duties under this Agreement, Contractor agrees that it will not discriminate against any member of the public, employee, subcontractor, or applicant for employment because of race, color, religion , ancestry, sex, national origin, disability, sexual orientation, or age.

32. NEW VEHICLES
A. Contractor shall provide the following new vehicles for City service:

Fixed Route DialwA-Ride
Make Ford Star Craft
Fuel Type Gasoline Gasoline
Number T1 T2 & T3 D4, 05 & 06
SeatlnQ Caoacitv 18 + 2 w/c 16 + 2 w/c
Air Conditionino Yes Yes
Seatina Positions Perimeter Perimeter
Wheelchair lift Yes Yes
-

8. C.

All vehicles must meet Americans with Disabilities Act (ADA) requirements.

Contractor shall be permitted to offer similar used vehicles until such time as new vehicles ordered by Contractor are delivered and prepared to be placed into service, as authorized by the Director.

33. COMMUNICATIONS
Any notice, demand, request, consent, approval, designation, or other communication which either party is required or desires to give or make or communicate to 15 CONTRACT NO. 2197
EXHIBIT "C"
67 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 300 of 448 the other party shall be in writing and shall be personally delivered or sent by registered or certified mail, postage prepaid, return receipt requested, to the follow addresses:

CITY:

CONTRATOR:

City of Bell Gardens
Attention: Director of Public Works
7100 South Garlield Avenue
Bell Gardens, CA 90201
Attention: Public Works
PCAM, LLC dba Parking Company of America
3165 Garfield Avenue
Commerce, CA 90040

34. ENTIRE AGREEMENT
A. This Agreement contains the entire understanding between the City and Contractor. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a Court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding. 8, In the event of any conflict, overlap or inconsistency between the provisions of this Agreement and Contractor's Proposal, the terms of this Agreement shall control, except to the extent that the terms, promises or covenants in the Proposal are more favorable to the City. In that case, Contractor agrees to perform services in a manner most beneficial to the City, in City's reasonable discretion.

35. WAIVER
Waiver by any party hereto of any term, condition or covenant of the Agreement shall not constitute the waiver of any other term, condition or covenant hereof.

36. GOVERNING LAW
16 CONTRACT NO. 2197
EXHIBIT "C"
68 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 301 of 448 This Agreement shall be interpreted and construed according to the laws of the State of California and any action to enforce the terms of this Agreement shall be brought in the County of Los Angeles, State of California

37. TRANSFER OR ASSIGNMENT
A. Prior Written Consent Required. Contractor shall not sell, transfer, lease, assign, sublet, mortgage, or dispose of, either in whole or in part, either by forced or involuntary sale, or by ordinary sale, contract, consolidation or otherwise, the franchise or any rights or privileges granted under this Agreement, without obtaining the prior written consent of City. Any request to transfer or assign must be in writing and must be submitted to the Director at least 120 days prior to the proposed date of such sale, transfer, or assignment.

B. Change of Control Defined. The prohibition against the sale, transfer, lease, assignment, subletting, mortgage, or disposal of any interest In the franchise shall apply to any change in control of the Contractor. The word "control" as used herein is not limited to a change in major stockholders or partners of the Contractor, but also includes actual working control in whatever manner exercised.

C. Grounds for Revocation of Agreement. Any attempt to sell, transfer, lease, assign, sublet, mortgage, or otherwise dispose of this Agreement without the prior, written consent of the City shall be null and void and shall subject the Contractor to cancellation, revocation or suspension of the Agreement. 38, FORCE MAJEURE
Either party shall be excused, if authorized the City, from periorming its obligations under this Agreement during the time and to the extent that it is prevented from performing by a cause beyond its control including, but not limited to; any Incidence of fire, flood, or strike; acts of God; acts of the Government; war or civil disorder, severe weather, commandeering of material, products; plants or facilities by the federal, state, or local government or fuel shortage. In the event any new federal, state or local law, rule or regulation is implemented during the term of this Agreement, which increases the cost of providing this service to Contractor, Contractor may request to meet with the Director to negotiate the effect of said Ia·w, rate or regulation. The City has no mandatory obligation to renegotiate cost agreed to in this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this "Franchise Agreement' to be executed and effective the day and year first above written. 17 CONTRACT NO. 2197
EXHIBIT "C"
69 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 302 of 448 CITY OF .BELL GARDENS
Citynag
Approved as to Form:
~

CONTRACTOR
Pa'/9) Company of America
/ti(_..-
By: /Eft~ CAtc tl-'J
Its:~
Date
~
City Clerk - --
18 CONTRACT NO. 2197
EXHIBIT "C"
70 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 303 of 448

EXHIBIT A - PRICE SHEET
CONTRACT NO. 2197
EXHIBIT "C"
71 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 304 of 448 City of Bell Gardens Transit Service RFP
Option Bi All Inclusive price, no fuel (3 Fixed Route & 2 Darts) Proposer PCAM, LLC
EXPENSES CATEGORY YEAR 1 Y£AR 2 YEAR3 YEAR4 VEAR 5 TOTAi LABOR
Drivers $243,94S,00 251,263.35 258,801.25 266,565.29 274,562,25 $1,295,137.14 Suoervlsors 33,280.00 34,278.40 35,306.75 36,365.95 37,456.93 $176,688,0~ Site Managers 18,720.00 19,281.60 19,860.05 20,455.85 21,069,52 $99,387 ,02 Mechanics 29 560.00 30,446.80 31,360.20 32,301.01 33,270.04 $156,938.05 Administration 0.00 0.00 0.00 0,00 $0.00
Other-Utility Workers 0,00 o.oo 0.00 0,00 0.00 $0.00
SUBTOTAL· LABOR $325,505.00 $335,270,15 $345,328,25 $355,688,10 $366,358,75 $1,728,150.25 rnlNr.l' llFNf:PIT~
LABOR $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drivers $81 360.00 83,800.80 86,314.82 88,904.27 91,571,40 $431,951.29 Supervisor, 9,469,25 9,753.33 10,045,93 10,347.31 10,657.72 $50,273.53 Site Manager 10 126.33 10,430,12 10,743,02 11065.31 11,397.27 $53,162.06 Mechanics 9,989.55 10,2.89.24 10,597.91 10,915.85 11,243.33 $53,035.88 Administration o.oo 0.00 0,00 0.00 0.00 $0.00
Other-Specify o.oo 0.00 0.00 0.00 0.00 $0.00
SUBTOTAL· FRINGES $110,945,B $114,273,48 $11'1, 701.69 $121,232,74 $124,869.72 $589,022.76 MATERJ!l.1 ~ .lillll"I ~I IPPIJES
Oil & Lubricants 18,150.00 18,694.50 19,255.34 19,833,00 20,427.98 $96,360.81 Parts 28,698.00 29,558,94 30,445.71 31,359.08 3?.,299.85 $152,361.58 Other• Allocated Utilities Cost $24,460.00 25.193.80 25,949.61 26,728.10 27,529.95 $129,861 .46 SUBTOTAL - UTILITIES $71,308.00 $13,447.24 $75,650,66 $77,920.18 $80,257,78 $378,583,86 JT1LITIES
Gas $0.00 0,00 0.00 0.00 0.00 $0.00
Electrlcltv $0.00 0,00 0.00 o.oo 0,00 $0.00
Water $0.00 0,00 0.0 0 0.00 0.00 SO.OD
Other• Allocoted Utilities Cost $15,000.00 15,450.00 15,913.50 16,390.91 16,882.63 $79,637.04 SUBTOTAL• UTILITIES $1S,OOO,OO $15,450.00 ~15,913,50 $16,390.91 $16,882,63 $79,637.04 ,.,., IDo\Nr~
Llabllltv lnsul'ance $54,000,00 $54,000.00 $54,000.00 $sq,ooo.oo $54,000,00 S210,ooo.oo Other Insurance $0,00 $0,00 $0,00 $0.00 $0.00 $0,00
Other• Specify SO.OD $0.00 $0.00 $0.00 $0.00 $0,00
SUBTOTAL - INSURANCE $54,000.00 $54,000.00 $54,000,00 $54,000.00 $54,000.00 $270,000,00 lvll~rl'I I ANl'()LJS
Taxes $0.00 0.00 0.00 0,00 0.00 $0.00
Uniforms $6,900.00 7,107,00 7,320.21 7,539.82 7,766.01 $36,633.04 Vehicles $73,333.33 75,533.33 77,799.33 80,133.31 82,537.31 $389,336.61 Other -Interest, Start-Up, Admln Costs $4,800.00 4,944.00 5,092.32 5,245.09 5 402.44 $25.483.85 SUBTOTAL_ MISCELLANEOUS $85,033 ,33 $87,584,33 $90,211.86 $92,918,22 $95,70S ,76 $451,453,50 SUBTOTAL $661,791.46 $680,025.20 $698,805.96 $718,150.14 $738.074.64 $3,496,847.41 MANAGEMENT FEE so.co
PROFIT $60,000.00 61,800.00 63,654.00 65,563.62 67,530.53 $318,548.15 TOTAL $60,000,00 $61,800,00 $GS,654,00 $65,563.62 $67,530.59 $318,548.15 [NOT TO EXCEED AMOUNT $721,791.46 $741,825.20 $762,459.96 $783,713.16 SB0S,605.17 $3,815,395,55 iSERVCE HOURS $B,666.00 $13,666.00 $13.666.00 $13,666.00 $13,666.00 $68,330,00 COST/SERVICE HOUR $52,82 $54.28 $55,79 $57.35 $58.95 $55,84 SENIOR BUS COST/HOUR/ DISPATCHER $29.34 30.22 31.l.3 32.06 33.02 34.01 City of BeO Gardens Transit Request for Proposal Page 25.5 CONTRACT NO. 2197
EXHIBIT "C"
72 DocuSign Envelope ID: 70E23A47-8628-46BB-8EEA-E55E50D0E68D February 17, 2026 Special & Regular CC Mtg Page 305 of 448 Los Angeles County Metropolitan Transportation Authority (Metro) Subrecipient Vehicle Disposition - City of San Fernando FTA
Purchase Price $ 154,455.00 $ 55,331.67
Federal Share 83% $ (5,000.00)
Mileage 153,250 $ 50,331.67
Service Life 13.9616 $ (8,556.38)
Expected FMV $ 55,331.67 $ 41,775.28
$ 13,556.38
Expected Federal
Interest $ 45,925.28
Offer Year Mileage Price
Years 10 1- Listing Price 2008 111,528 $ 69,995.00
Miles 350,000 2- Sale Price 1998 273,678 $ 38,000.00
3- Listing Price 2007 120,000 $ 58,000.00
Agency FTA $ 55,331.67
Type Sale
In Service 11/10/2008 Useful Life N/A 350,000 10
Out Service 10/24/2022 Service Life N/A 153,250 13.962
Service Life 13.96 Value $ 55,331.67 $ 86,825.78 $ (61,189.57) Met Useful Life? Yes Federal Interest $ 45,925.28 $ 72,065.39 $ - $ 45,925.28
Vehicle Information
Useful Life
Funding Source
Project Information
Disposition
Expected Fair Market Value
Fair Market Value
Retained by Subrecipient
Remaining Value
Local Share, Remaining Value
Due to FTA
Depreciation
(Miles)
Depreciation
(Years)
Expected Fair Market Value
Early Dispositions
Exp Fed Interest
Useful Life
Total Retained by Subrecipient
Due to
Fair Market
Value
ATTACHMENT "C"
February 17, 2026 Special & Regular CC Mtg Page 306 of 448 Los Angeles County Metropolitan Transportation Authority (Metro) Subrecipient Vehicle Disposition - City of San Fernando FTA
Purchase Price $ 154,455.00 $ 55,331.67
Federal Share 83% $ (5,000.00)
Mileage 146,239 $ 50,331.67
Service Life 14.2877 $ (8,556.38)
Expected FMV $ 55,331.67 $ 41,775.28
$ 13,556.38
Expected Federal
Interest $ 45,925.28
Offer Year Mileage Price
Years 10 1- Listing Price 2008 111,528 $ 69,995.00
Miles 350,000 2- Sale Price 1998 273,678 $ 38,000.00
3- Listing Price 2007 120,000 $ 58,000.00
Agency FTA $ 55,331.67
Type Sale
In Service 11/10/2008 Useful Life N/A 350,000 10
Out Service 2/20/2023 Service Life N/A 146,239 14.288
Service Life 14.29 Value $ 55,331.67 $ 89,919.73 $ (66,225.23) Met Useful Life? Yes Federal Interest $ 45,925.28 $ 74,633.38 $ - $ 45,925.28
Vehicle Information
Useful Life
Funding Source
Project Information
Disposition
Expected Fair Market Value
Fair Market Value
Retained by Subrecipient
Remaining Value
Local Share, Remaining Value
Due to FTA
Depreciation
(Miles)
Depreciation
(Years)
Expected Fair Market Value
Early Dispositions
Exp Fed Interest
Useful Life
Total Retained by Subrecipient
Due to
Fair Market
Value
ATTACHMENT "D"
February 17, 2026 Special & Regular CC Mtg Page 307 of 448 This Page
Intentionally
Left Blank
February 17, 2026 Special & Regular CC Mtg Page 308 of 448 February 17, 2026 Special & Regular CC Mtg Page 309 of 448 This Page
Intentionally
Left Blank
February 17, 2026 Special & Regular CC Mtg Page 310 of 448

AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio C. Salcedo, Director of Recreation & Community Services

Date: February 17, 2026
Subject: Discussion and Consideration to Approve the Fernandeño Tataviam Band of Mission Indians Proposed Mural Project on the Water Tank located at Rudy Ortega Sr. Park
RECOMMENDATION:

It is recommended that the City Council:
a. Approve the Fernandeño Tataviam Band of Mission Indians proposed Mural Project on the water tank located at Rudy Ortega Sr. Park (Attachment “A”); and b. Provide staff direction, as applicable.

BACKGROUND:

1. On July 6, 2010, the City Council authorized the City Administrator to execute a Memorandum of Agreement with the Fernandeño Tataviam Band of Mission Indians (FTBMI) for Cultural Enrichment Programs at Rudy J. Ortega Sr. Park.

2. On August 2015, the five-year agreement expired. City staff met with FTBMI to discuss future programming to include into the agreement, including the celebration of Indigenous Peoples’ Day.

3. On July 18, 2016, the City Council approved a Non-Exclusive License Agreement with the FTBMI (Attachment “B” - Contract No. 1832) for the use of Rudy J. Ortega Sr. and Recreation Park facilities for a period of 10 years.

ANALYSIS:

The City of San Fernando’s murals, such as the Las Palmas Park and Cesar Chavez murals, reflect the community’s rich cultural heritage, diversity, and shared history. Located throughout parks, February 17, 2026 Special & Regular CC Mtg Page 311 of 448 Discussion and Consideration to Approve the Fernandeño Tataviam Band of Mission Indians Mural Project on the Water Tank located at Rudy Ortega Sr. Park

public buildings, and commercial areas, these murals showcase local artists and celebrate themes such as family, resilience, and civic pride. Murals enhance public spaces by creating a sense of identity and belonging, while also making neighborhoods more welcoming and visually vibrant.

In addition, they promote community engagement, support local artists, and can help deter vandalism by fostering respect and stewardship of public spaces.

The 2010 Memorandum of Agreement (MOA) for Cultural Enrichment Programs at Rudy J. Ortega Sr. Park between the City and FTBMI established a collaborative framework to preserve, celebrate, and educate the public about the cultural heritage of the Tataviam people, the original inhabitants of the San Fernando Valley region. The agreement recognizes the Tribe’s historical and cultural connection to the land and affirms the City’s commitment to providing culturally enriching programs that strengthen community identity and inclusivity.

Under the terms of the MOA, the FTBMI and the City agreed to coordinate programming, park use, and educational opportunities designed to reflect Tataviam traditions, native plants, and historical narratives. This partnership has since served as a model for cultural preservation efforts within City facilities and public spaces, emphasizing collaboration, mutual respect, and community benefit.

The proposed Mural Project would be a creation of a large-scale mural on the water tank at Rudy Ortega Sr. Park that reflects the cultural history, landscape, and living presence of the Fernandeño Tataviam Band of Mission Indians in the City of San Fernando. The mural is envisioned as a landscape-style artwork depicting a timeline from ancestral presence to Rudy Ortega Sr., incorporating elements such as water, native plants, birds, butterflies, and figures facing the sun. The design emphasizes earthy tones and soft transitions intended to be visually harmonious and durable in an outdoor setting. The mural will cover approximately 2,100 square feet of the water tank surface. Community engagement is a central component of the project, with opportunities for youth and community members to participate in painting activities and a handprint component planned for the public unveiling.

Funding for the mural is provided through the Arts in California Parks program, a California State Parks initiative that supports artists, culture bearers, Native American tribes, and communities in creating public artwork in park settings. There is no cost to the City for the design, installation, community outreach, or ongoing maintenance of the mural. The FTBMI has committed to funding and carrying out long-term maintenance, including surface preparation, application of UVprotective and anti-graffiti coatings, and future upkeep as needed, consistent with the existing MOU framework. The mural project is anticipated to be completed in mid-March.

If Council approve the proposed mural project, staff will coordinate with FTBMI to present the final design of the mural to the Parks and Wellness Commission for approval and return to Council with an agreement between the City and FTBMI for long-term maintenance of the proposed mural.

February 17, 2026 Special & Regular CC Mtg Page 312 of 448 Discussion and Consideration to Approve the Fernandeño Tataviam Band of Mission Indians Mural Project on the Water Tank located at Rudy Ortega Sr. Park

BUDGET IMPACT:

There is no additional budget impact on the current Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

Staff recommends the City Council approve the Fernandeño Tataviam Band of Mission Indians proposed Mural Project on the water tank located at Rudy Ortega Sr. Park (Attachment “A”); and provide staff direction, as applicable.the Fernandeño Tataviam Band of Mission Indians proposed Mural Project on the water tank at Rudy Ortega Park.

ATTACHMENTS:

A. Mural Proposal Power Point Presentation
B. Contract No. 1832 - Fernandeño Tataviam Band of Mission Indians 2016 Agreement February 17, 2026 Special & Regular CC Mtg Page 313 of 448 City of San Fernando
City Council Meeting
February 17, 2026
Rudy Ortega Sr. Park
Water Tank
Mural Project
ATTACHMENT "A"
February 17, 2026 Special & Regular CC Mtg Page 314 of 448 THE PROJECT - A mural project for the
water tank located at Rudy Ortega Sr., Park.

The mural builds on the existing relation between the City and the Fernandeño Tataviam Band of Mission Indians over the past decades.

July 2010 - MOU between City and Fernandeño Tataviam Band of Mission Indians is established.

October 2015 - The City Council adopted this resolution recognizing the second Monday of October as Indigenous Peoples Day. City specifically acknowledged and honored the history, culture, and contributions of Indigenous peoples in the region, including the Fernandeño Tataviam people who are ancestral to the San Fernando Valley.

October 2016 - City Resolution Amendment - Contract No. 1832 - It reaffirmed the Tribe’s ability to conduct cultural programs and activities at Rudy Ortega Sr. Park
January 2026 - City’s Open Space, Conservation, Parks, and Recreation Element (adopted January 8, 2026) formally recognizes the Fernandeño Tataviam Band of Mission Indians as a sovereign government with ancestral ties to San Fernando and affirms continued government-to-government consultation on matters affecting Tribal cultural resources.

February 17, 2026 Special & Regular CC Mtg Page 315 of 448

FUNDING SOURCE -

ARTS IN CALIFORNIA PARKS
Arts in California Parks is a program from
California State Parks that
supports artists, culture bearers,
California Native American tribes, and
communities in creating artwork that
offers perspective on our past and
present.

The program seeks to contribute to the
well-being of all communities and park
visitors, creating an environment where
the magic of art and culture, and the
natural beauty of parks converge.

February 17, 2026 Special & Regular CC Mtg Page 316 of 448 THEME:

Landscape mural showing a timeline from
ancestors/Rogelio to Rudy Ortega Sr.

Style: Earthy/rock tones, soft transitions,
easy on the eyes.

Size: ~2,100 sq ft; approx. 16 ft tall by 80 ft
long.

Elements: Water, birds, butterflies, sun,
greens; people facing the sun;
Handprints: Added on the concrete around
the tank on unveiling day.

Paint: Colors that resist sun fading; oil paint
may last longer; estimated 3–5 gallons.

Community Involvement: Invite youth and
community members to help paint.

February 17, 2026 Special & Regular CC Mtg Page 317 of 448 February 17, 2026 Special & Regular CC Mtg Page 318 of 448

MAINTENANCE PLAN
• Prep: Pressure washing preferred. Apply
primer.
• UV Protective coating
• Anti-graffiti coating
• Tribe has set funding aside for
ongoing-maintenance of mural.

DRAFT TIMELINE
2/18/26 - Site preparation
2/25/26 - Start Mural
3/7/26 - Unveiling

CONTACT
Miguel Luna
Cheif Administrative Officer
[email protected]
DRAFT

CITY LOGO
February 17, 2026 Special & Regular CC Mtg Page 319 of 448 CONTRACT NO. 1832
2016

NON-EXCLUSIVE LICENSE AGREEMENT
(Parties: City of San Fernando and Femandeno Tataviam Band of Misssion Indians) (Facility: Rudy J. Ortega Senior Park and Recreation Park) THIS 2016 NON-EXCLUSIVE LICENSE AGREEMENT ("Agreement") is made and entered into this 18th day of July, 2016 ("Effective Date') by and between the CITY OF SAN FERNANDO, a municipal corporation ("CITY") and the FERNANDENO TATA VIAM BAND OF MISSION INDIANS, a state acknowledged Indian tribe and California mutual benefit corporation ("LICENSEE" or "TATA VIAM"). For purposes of this, Agreement the capitalized term "Parties" shall be a collective reference to both CITY and LICENSEE. The capitalized term "Party" may refer to either CITY or LICENSEE interchangeably.

RECITALS
This AGREEMENT is made and entered into with respect to the foll/wing facts:

WHEREAS, City is the owner of certain real property located at 2025 Fourth Street, San Fernando, CA 91340, more commonly known as Rudy Ortega Sr. Park ("Rudy Ortega Park") and formerly known as Heritage Park; ,
WHEREAS, City is owner of certain real propert{ located at 208 Park A venue, San Fernando, CA 91340, more commonly known as Recreation Park; ' I
WHEREAS, Tataviam is an historic N~t1ve American tribe of northern Los Angeles County that includes more than 266 enrolled . members, the majority of whom live within the Tataviam's traditional homelands of the San,Femando Valley and Santa Clarita Valley; I WHEREAS, LICENSEE is a pJative American entity, which is aboriginal to the lands described in Exhibit A and whose people have comprised a distinct community from historical times to the present;
WHEREAS, the government of Tataviam has exercised political authority over the Tataviam people from hjtorical times to the present; ,· WHEREAS, · for many years, Tataviam has taken an active role in environmental protection, and has registered sacred sites with the National Register of Historic Places in order to prevent destryction of culturally significant sites;
WHEREAS, the Native American Heritage Commission acknowledges Tataviam as an organized Native American tribe, and includes Tataviam on its Tribal Consultation list compiled pursuant to California Government Code Section 65352.3; and WHEREAS, on the 5th day of October, 2015, the City of San Fernando passed Resolution No. 7703, declaring its suppmt of Indigenous peoples and establishing Indigenous Day as the second Monday of October; and
ATTACHMENT "B"
February 17, 2026 Special & Regular CC Mtg Page 320 of 448 WHEREAS, Tataviam has taken an active role in a variety of community building activities, including cultural programming at Rudy Ortega Park, and actively works to preserve its history and customs to impart this knowledge to coming generations and the general public.

WHEREAS, City strives to provide public facilities, services, and community activities that enrich the culture of its community; and
WHEREAS, Tataviam desires to develop and present certain cultural enrichment programs open to the general public ("Public Programs") as part of City's ongoing offering of community activities at Rudy Ortega Park, and to incorporate aspects of traditional Tataviam culture within Rudy Ortega Park.

WHEREAS, Tataviam represents to City that, based upon its experience, its ability to exert influence over tribal members to support Rudy Ortega Park and to mobilize tribal members to serve as coordinators and volunteers, and the fact that the Park is located within the aboriginal tenitory of the Tataviam people, Tataviam is an appropriate entity to provide such Public Programs at Rudy Ortega Park.

WHEREAS, this Agreement is intended to confer upon LICENSEE a license for the use of Rudy Ortega Park by LICENSEE and to set forth the reciprocal duties and obligations of the Parties and the terms, conditions and restrictions governing LICENSEE's use of Rudy Ortega Park; and
WHEREAS, this Agreement is also intended to confer upon LICENSEE a license for the use of Recreation Park to engage in activities in honor of Indigenous Day on the second Monday of October.

NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:

AGREEMENT
SECTION 1. GRANT OF LICENSE AND TERMS OF USE
A. Grant of License to Use Rudy Ortega Park and Recreation Park i. Grant of License. Subject to the terms and conditions set forth under this Agreement, CITY hereby grants to LICENSEE a non-exclusive license to access and use Rudy Ortega Park and Recreation Park (collectively, "the Parks") for the limited purposes set forth in Exhibit "B" which is attached and incorporated hereto by this reference. The forgoing notwithstanding, the Parties acknowledge, understand and agree that the use of both Parks, as authorized under this Agreement, shall be subordinate to the general use of these Parks as public parks.
ii. Term. This Agreement shall have a term of Ten (10) years, commencing from the Effective Date ("Term"). City in its sole and absolute discretion may authorize an extension term of one (1) additional year commencing upon the expiration of the initial Term. The foregoing 2 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 321 of 448 notwithstanding, nothing in this subsection shall operate to prohibit or otherwise restrict CITY's right to terminate this Agreement at an earlier date as provided under this Agreement. m. General Terms of Use.
a. Time of Use and Hours of Operation.

LICENSEE shall be authorized to access and use the Rudy Ortega Park Sunday through Saturday of each week between the hours of Sunrise and Sunset
LICENSEE shall be authorized to access and use Recreation Park only on Indigenous Day, the second Monday in October, and only between the hours of 6:00 a.m. and 120:00 p.m.
b. Limitations of Use. LICENSEE may not use either Rudy Ortega Park or Recreation Park for any use other than those set forth in Exhibit "B".

LICENSEE shall not permit unauthorized persons onto the Parks and shall not allow any persons other than CITY personnel and LICENSEE's personnel and program participants to enter the Parks during any hours in which the Parks are not otherwise open to the general public. LICENSEE shall not restrict CITY's authorized personnel from accessing the Parks at any time.

C.
d.

Maintenance of the Parks. After the use of either Rudy Ortega Park or Recreation Park, LICENSEE will collect all equipment and materials belonging to LICENSEE and will leave those portions of the Parks it uses in a neat, clean and orderly condition.

Consideration for Use of the Parks by LICENSEE.

The City benefits from allowing LICENSEE to carry out Tataviam related events and programming in the Parks by allowing the City to enhance the public welfare through the expansion of culture-enrichment programing and activities available to the community.

SECTION 2. INDEMNIFICATION
LICENSEE shall indemnify, defend with counsel approved by CITY, and hold harmless CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with (i) LICENSEE's use of the Parks; and (ii) LICENSEE's performance or nonperformance of any of its duties and obligations under this Agreement or LICENSEE's failure to comply with any of its obligations under the same. The foregoing duty to indemnify, defend and hold harmless shall not embrace liability, losses, damages, expenses, costs which is caused by the sole negligence or willful misconduct of CITY. Should conflict of interest principles preclude a single lawyer from representing both CITY and LICENSEE, or should CITY otherwise find LICENSEE'S legal counsel unacceptable, then LICENSEE shall reimburse the CITY its costs of 3 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 322 of 448 defense, including without limitation reasonable attorneys fees, expe11 fees and all other costs and fees of litigation. The LICENSEE shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

SECTION 3. INSURANCE.

A. LICENSEE shall procure and maintain the following insurance coverage, at its own expense, for the duration for this Agreement or any extended period set forth herein:

1. Workers' Compensation Insurance Employer's Liability Insurance. LICENSEE shall procure and maintain Workers' Compensation Insurance affording coverage at least as broad as that required by the State of California with Employer's Liability Insurance with minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. The Workers' Compensation insurer shall also agree to waive all rights of subrogation against CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy. Workers' Compensation insurance shall also provide or be endorsed to provide; there will be no cancellation, suspension, reduction or voiding of coverage without thirty (30) calendar days prior written notice by certified mail, return receipt requested, to CITY. If any reduction of coverage occurs, LICENSEE shall furnish CITY with information regarding such reduction at LICENSEE's earliest possible opportunity and in no case later than five (5) calendar days after LICENSEE is notified of the change in coverage. Any failure to comply with reporting or other provisions of the policy, including breaches of warrants, shall not affect the coverage provided to CITY and CITY 's elected or appointed officials, officers, employees, agents or volunteers.

B. All varieties of insurance required under this Agreement shall be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Section, all required insurance shall be procured from insurers, who according to the latest edition of the Best's Insurance Guide have an A.M. Best's rating of no less than A;VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor's rating of no Insurance Employer's Liability Insurance, CITY may authorize less than BBB according to the latest published 4 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 323 of 448 edition the Standard & Poor's rating guide. As to Workers' Compensation lower ratings than those set forth in this Section.

C. With respect to all varieties of insurance required under this Section, all deductibles and selfinsured retentions shall be declared to and approved by CITY. CITY, at its option and in its sole and absolute discretion may require that: (i) the insurer reduce or eliminate such deductibles or self-insured retentions as respects CITY and CITY's elected or appointed officials, officers, employees, agents and volunteers; or (ii) LICENSEE shall provide a financial guarantee satisfactory to CITY guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. If any of the required insurance coverages contain aggregate limits, or apply to other operations of LICENSEE not related to this Agreement, LICENSEE shall give CITY prompt, written notice of any incident, occurrence, claim settlement or judgment against such insurance which may diminish the protection such insurance affords LICENSEE, CITY and CITY's elected and appointed officials, officers, employees, agents and volunteers.

LICENSEE shall also immediately restore such aggregate limits or shall provide other insurance protection for such aggregate limits. CITY may, at its option, specify a minimum acceptable aggregate for each line of coverage required. LICENSEE shall not make any substantial reductions in scope of coverage which may affect CITY's protection without CITY's prior written consent.

E. All varieties of insurance required under this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to CITY and CITY's elected or appointed officials, officers, employees, agents or volunteers.

F. All polices of insurance provided by LICENSEE shall be primary to any coverage available to CITY or CITY 's elected or appointed officials, officers, employees, agents or volunteers.

Any insurance or self-insurance maintained by CITY or CITY's elected or appointed officials, officers, employees, agents or volunteers shall be in excess of LICENSEE's insurance and shall not contribute with it.

G. No policy of insurance or endorsement thereto that is procured by LICENSEE pursuant to this Section shall allow (either expressly or by the omission of any express prohibition) any insurance carrier to seek subrogation from CITY or CITY 's elected or appointed officials, officers, employees, agents or volunteers for any sums paid by the insurance carrier on behalf of LICENSEE or LICENSEE 's subcontractors or subconsultants or on behalf of CITY or CITY 's elected or appointed officials, officers, employees, agents or volunteers. All policies of insurance required under this Section shall contain provisions waiving or shall be endorsed 5 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 324 of 448 to waive any subrogation rights or other like rights of recovery by the insurance carrier against CITY or CITY 's elected or appointed officials, officers, employees, agents and volunteers for any sums paid on behalf LICENSEE or LICENSEE 's contractors, subcontractors or subconsultants or on behalf of CITY or CITY 's elected or appointed officials, officers, employees, agents or volunteers by the insurance carrier. The CITY Representatives may waive this requirement as to CGL Coverage but only upon LICENSEE's delivery to CITY of endorsements demonstrating that CITY and CITY's elected or appointed officials, officers, employees, agents and volunteers have been named as additional insureds under the CGL Coverage.

H. LICENSEE acknowledges, understands and agrees that CITY's ability to verify the procurement and maintenance of the insurance required under this Section is critical to safeguarding CITY's financial well-being and, indirectly, the collective well-being of the residents of the CITY of San Fernando. Accordingly, LICENSEE warrants, represents and agrees that its shall furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Section on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy shall he signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the CITY if requested. All ce11ificates of insurance and endorsements shall be received and approved by CITY as a condition precedent to LICENSEE's commencement of any work or any of the Services. LICENSEE shall also provide CITY with certified copies of all required insurance policies as a condition precedent to the commencement of any work or any of the Services. CITY shall not, and shall be under no obligation to, issue a Notice to Proceed until LICENSEE fully complies with this Section.

The requirements of this Section cannot be waived and any attempted waiver shall be void, invalid and non-binding upon CITY.

I. All polices of insurance required by this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except upon thirty (30) calendar days' prior written notice to CITY. LICENSEE agrees to require all its insurers to modify the certificates of insurance to delete any exculpatory wording stating that the failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.

J. In addition to any other remedies CITY may have under this Agreement or at law or in equity, if LICENSEE fails to comply with any of the requirements set forth in this Section, CITY may, but shall not be obligated to: (i) immediately suspend LICENSEE's permission to engage in any of the uses or activities authorized under this Agreement; or (ii) terminate this Agreement. CITY 's exercise of any of the foregoing remedies, shall be in addition to any 6 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 325 of 448 other remedies CITY may have and is not the exclusive remedy for LICENSEE 's to failure to comply with the insurance requirements set forth under this Section.

K. LICENSEE shall include all persons and entities performing work on its behalf as insureds (including all contractors, subcontractors and subconsultants) or, in the alternative, shall furnish separate certificates of insurance and endorsements for each such persons or entities evidencing their independent procurement of insurance. All coverages for such persons or entities shall be identical to the requirements imposed upon LICENSEE under this Section.

L. LICENSEE's procurement of insurance shall not be construed as a limitation of LICENSEE's liability or as full performance of LICENSEE's indemnification duties set forth under this Agreement.

SECTION 4. TERMINATION FOR CONVENIENCE AND FOR CAUSE.

A. Termination for Convenience. The Term of this Agreement notwithstanding, either Party may terminate this Agreement for convenience and without cause or penalty upon fifteen (15) days' prior written notice from the te1minating Party to the non-terminating Party.

B. Termination for Cause.
i. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, "Event of Default") shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a "Default Notice") which shall specify:
a. the nature of the Event of Default;
b. the action required to cure the Event of Default;
c. the date by which the Event of Default shall be cured, which date shall not be later than the period allowed by applicable cure period set forth under subsection 4.B.ii, below.

The Event of Default shall constitute a breach of this Agreement if the defaulting Pmiy fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

11. LICENSEE shall cure the following types of Events of Defaults within the following time periods:
7 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 326 of 448 a. Within twelve (12) hours of CITY's issuance of a Default Notice for any failure of LICENSEE to routinely clean the Parks after use in the manner contemplated under this Agreement;
b. Within twenty-four (24) hours of CITY's issuance of a Default Notice for any failure of LICENSEE to timely pay any monetary sums owed to CITY at the time specified in this Agreement or by law. Except as provided under this preceding sentence, CITY shall be under no obligation to entertain any request by LICENSEE for additional time to pay any monetary sums owed to CITY c. Within fifteen (15) days of CITY's issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the cure periods prescribed under this subsection, LICENSEE may submit a written request for additional time to cure the Event of Default upon a showing that LICENSEE has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this subsection that exceeds fifteen (15) calendar days from the end of the initial applicable cure period.

The foregoing notwithstanding, LICENSEE's failure to allow authorized CITY personnel with access to the Parks shall constitute an immediate Event of Default and must be cured immediately upon verbal or written notice to LICENSEE by such CITY personnel. The failure to provide such immediate access upon verbal or written demand of the CITY shall constitute a breach of this Agreement.
111. CITY shall have thirty (30) days from the date LICENSEE issues a Default Notice to cure any Event of Default, unless the Event of Default cannot reasonably be cured within the 30-day cure period. CITY shall be granted an additional thirty (30) calendar days to cure any Event of Default upon CITY's written request for such an extension of time and CITY's demonstration that it has commenced the cure of the Event of Default. Alternatively, CITY may at any time during the initial 30-day cure period submit a written objection to the Default Notice along with any written declarations or other evidence which disprove or rebut the assertions in the Default Notice. In the event CITY and LICENSEE are unable to agree as to whether or not an Event of Default on the part of CITY has occurred or whether CITY's proposed cure will adequately cure the Event of Default, LICENSEE shall either waive the Even of Default in writing or issue a written notice declaring the CITY to be in breach of the Agreement. LICENSEE shall have no authority to issue a breach notice to CITY prior to the earlier of the following: (a) the expiration of CITY's initial 30-day cure period or any additional 30-day cure period invoked by CITY; or (b) CITY' s issuance of a written objection to the Default Notice. In the event CITY is in breach of this Agreement, LICENSEE's sole remedy shall be the termination this Agreement. iv. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
8 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 327 of 448 C. Additional Rights and Remedies. The rights and remedies available to CITY hereunder shall be in addition to and not a limitation of any rights and remedies available to CITY at law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach by LICENSEE, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:

1. Terminate this Agreement and revoke the license conferred herein for cause. Under such circumstance CITY may immediately order LICENSEE, LICENSEE's personnel and program participants to vacate the Parks, the Facility and/or the Property; or

11. CITY may agree to some mutually acceptable alternative resolution of the breach with LICENSEE, provided such resolution is memorialized in writing; or 111. CITY may proceed by appropriate court action to: (a) enforce the terms of the Agreement; (b) obtain enforcement of the provisions of this Agreement; (c) obtain declaratory relief; and/or ( d) seek recovery for any damages or other losses suffered by CITY as a result of LICENSEE's breach of this Agreement; or 1v. The CITY may exercise such other rights or remedies as may be available to it at law or in equity.

D. Suspension of License. Concurrent with, or as an alternative to, CITY's initiation of the Default Notice process or the issuance of a notice of intent to terminate this Agreement, CITY may also suspend LICENSEE's permission to access and use the Parks for a period of one (1) or more days for any Event of Default. The term of this Agreement shall not be tolled during any suspension period. Nothing in this subsection shall operate to prohibit or otherwise restrict the ability of CITY to commence proceedings for the termination of this Agreement and the license conferred hereunder during any suspension period or concurrent with the initiation of suspension proceedings.

SECTION 5. MISCELLANEOUS.

A. Notices. Except as otherwise specifically set forth and allowed under this Agreement, all notices herein required to be given or which may be given by either Party to the other shall be deemed to have been fully given when served personally on CITY or LICENSEE, or when made in writing and deposited in the United States Mail, certified mail, return receipt requested, postage prepaid and addressed as follows:

TO CITY:

City of San Fernando
Recreation and Community Services
San Fernando, CA 91340
Attn: Ismael Aguila
TO LICENSEE:

Fernandeno Tataviam Band of Mission
Indians
1019 2nd Street
San Fernando, CA 91340
9 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 328 of 448 Phone: 818-898-1290
Email: [email protected]
Attn: Rudy Ortega, Jr.

Tribal Administrator
Either Party may change its address for notice by notifying the other Party in the manner provided in this Paragraph.

B. This Agreement shall be construed by, and in accordance with, the laws of the State of California.

C. Whenever the singular number is used in this Agreement and when required by the context, the same shall include the plural and the masculine gender shall include the feminine and neuter genders.

D. This instrument contains all of the agreements and conditions entered into and made by and between the Parties and may not be modified orally, or in any manner, other than by an agreement in writing signed by all the Parties hereto or their respective successors-in interest.

E. Time is, and shall be, of the essence for each term and provision of this Agreement.

F. Each and every term, condition, covenant and provision of this Agreement is and shall be deemed to be a material part of the consideration for CITY's entry into this Agreement and any breach hereof by LICENSEE shall be deemed to be a material breach. Each term and provision of this Agreement performable by LICENSEE shall be construed to be both a covenant and a condition.

G. The headings of the several paragraphs and sections of this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of any provisions of this Agreement and shall not be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof.

H. In the event any covenant, condition or provision herein contained is held to be invalid by a court of competent jurisdiction, the invalidity of any such covenant, condition or provision shall in no way affect any other covenant, condition or provision herein contained, provided the invalidity of any such covenant, condition or provision does not materially prejudice either CITY or LICENSEE in its respective rights and obligations contained in the valid covenants, conditions and provisions of this Agreement.

I. All exhibits and addenda referred to herein, and any exhibits or schedules which may from time to time be referred to in any duly executed amendment hereto, are by such reference incorporated herein and shall be deemed a part of this Agreement as if set forth fully herein.

J. This Agreement shall be interpreted and construed only by the contents hereof, and there shall be no presumption or standard of construction in favor of or against either Party.

K. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same 10 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 329 of 448 instrument.
[SIGNATURE PAGE TO FOLLOW]
11 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 330 of 448 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the EXECUTION DATE.

CITY OF SAN FERNANDO
By: id!:

Title % i"bAa~r
Date: {0 ·6·J-bl1,

APPROVED AS TO FORM

FERNANDENO TATAVIAM BAND OF

MISSION INDIANS
By:

Title:

Date: / b I
/ 'J / / ~
12 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 331 of 448 EXHIBIT "A"
13 CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 332 of 448

EXHIBIT A

TA TA VIAM ABORIGINAL LANDS
Ferandeiio Tataviam Band of Mission Indians
Tribal Traditional Terriorty
source: Handbook of the Indians of California. Bureau of American Ethnology Bulletin 78. .....
.

I
' • FoltTe)on Sf le lifsl Park
Fazier ~rke . ·-· ·-· ·-
Las Padres National Fosest
-c:-·
SespeConaor
Sanctuary
.. -
\
... -
I
I
'
' '
I
I
·'. -· KER.'J
..... ..

Mgeles National Forest
Tribal Historic &
Cultural Preservation
A-1
.... . --
.. -- .
' ' . ,"'" .....

Mgeles National Forest
- - Tribal boundaires
- • County boundaires
- Interstates
- Highways
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 333 of 448

EXHIBIT B

AUTHORIZED USES
As set forth under Section 1 (A)(i) of the Agreement to which this Exhibit "B" is attached, the Licnesee, Tataviam, is authorized to use Rudy Ortega Park and Recreation Park for only the following activities and subject to the following conditions and restrictions:

I. Rudy Ortega Park
A. Public Programs and Tataviam-Sponsored Events.

Licensee shall be authorized to conduct approved cultural enrichment programs open to the general public at Rudy Ortega Park, and to incorporate aspects of Tataviam culture within Rudy Ortega Park. All programing shall be subject to the pre-approval of City, as well as the following requirements:

1. Beginning July 1, 2016, Licensee shall provide to the Director of Recreation and Community Services (the "Director"), for his or her approval, a calendar of proposed Public Programs and Tataviam-Sponsored Events ("proposed programming schedule") to be held in Rudy Ortega Park for the six (6) month period of July 1, 2016 through December 30, 2016, and provide a new proposed programming schedule for each subsequent six (6) month period within thirty (30) days prior to the start of the proposed programming schedule.

2. All proposed programming shall be consistent with the Rudy Ortega Park's public purposes and with public park policies and guidelines set forth in Chapter 54 of San Fernando's City Code. Within fifteen (15) calendar days of receiving Licensee's proposed programming schedule, the Director shall provide Licensee with notice of the approved programming schedule, any City proposed changes, and/or any scheduling conflicts with other schedule programming in Rudy Ortega Park.

3. While City shall give Licensee reasonable priority use of Rudy Ortega Park and/or its facilities for Public Programs and Tataviam-Sponsored Events, City retains first priority over use of Rudy Ortega Park and/or its facilities for City-sponsored or co-sponsored events.

4. Pursuant to San Fernando's City Code Section 54-17, Licensee must obtain prior City approval for any proposed Public Programs or Tataviam-Sponsored Events that are to occur outside of Rudy Ortega Park's nonnal hours of operation.

5. City reserves the right, as deemed necessary to protect the health, safety, and/or welfare of the community, to impose additional requirements on Public Programs and Tataviam-Sponsored Events in Rudy Ortega Park, including, but not limited to, insurance requirements and any other requirements identified in Chapter 54 of San Fernando City's Code.

CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 334 of 448

6. Licensee shall not use City's name to suggest endorsement or sponsorship of Public Programs or Tataviam-Sponsored Events without prior approval of the City Administrator.

7. Licensee shall use Rudy Ortega Park and its facilities in accordance with Federal and State law, as well as all applicable local regulations.

8. Licensee and City shall conduct a walk-through of Rudy Ortega Park and its facilities immediately prior to the start of the any approved Public Program or Tataviam-Sponsored Event and once every twelve (12) months thereafter. During the walk-through, License and City shall complete a checklist, detailing the condition and contents of the Rudy Ortega Park and its facilities ("walk-through checklist"). At the end of each approved Public Program or Tataviam-Sponsored Event, Licensee shall return the Rudy Ortega Park and its facilities to the condition described in the walk-through checklist.

9. The Director, in his or her sole discretion, may require a certain number of security officers for a Public Program or Tataviam-Sponsored Event in Rudy Ortega Park. Licensee shall be responsible for procuring and paying for security officers.

B. Park Access.

1. City shall grant Licensee access to Rudy Otiega Park for purposes of conducting Public Programs and Tataviam-Sponsored Events, assisting City in maintenance, conducting volunteer cleanups, and/or other activities related to the preservation ofTataviam culture.

2. City shall give Licensee access to Rudy Ortega Park and its facilities during normal operating hours for activities related to approved Public Programs and Tataviam-Sponsored Events. City reserves the right to access the Rudy Ortega Park at any time and to set Rudy O1iega Park's hours of operation on a seasonal basis.

3. City shall provide Licensee with a key to Rudy Ortega Park facilities upon Licensee's request. Key requests shall be made no less than twenty-four (24) hours ptior to approved Public Programs or Tataviam-Sponsored Events. Licensee shall return keys immediately following the auth01ized program or event. Licensee shall be responsible for any lost keys, and any costs that City might incur to replace and/or re-key Rudy Ortega Park facilities.

4. Licensee shall permit any City officer, employees, or agent to attend any Public Programs or Tataviam-Sponsored Events held in Rudy Ortega Park.

5. Licensee shall not admit a larger number of individuals than can lawfully, safely, and freely move about in Rudy O1iega Park and/or its facilities.

CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 335 of 448 C. Fees.

1. City shall waive park rental fees, permit fees, and/or other deposits for use of Rudy Ortega Park and/or its facilities for approved Public Programs and TataviamSponsored Events. Tataviam-Sponsored Events include the maintenance of the Traditional Plant Garden and Indigenous Day celebration.

2. Licensee shall be responsible for any and all other fees, monies, amenities, or other expenditures associated with Public Programs and Tataviam-Sponsored Events held in Rudy Ortega Park, including but limited to, staffing and equipment costs.

3. Should Licensee receive grant funding to conduct approved Public Programs or Tataviam-Sponsored Events in Rudy Ortega Park, including the maintenance of the Traditional Plant Garden and Indigenous Day celebration, Licensee shall pay the City five percent (5%) of such funds. Licensee shall notify City within five (5) business days of receiving grant funds for Public Programs or Tataviam-Sponsored Events in Rudy Ortega Park and shall pay City the required five (5%) within fifteen (15) days. Upon City's request, Licensee may be required to pay additional funds to offset operational costs for Rudy Ortega Park assumed by City beyond the initial five percent (5%) allocation.

D. Native Plants and Traditional Plants Garden.

Native plants, as identified in Exhibit C, are a significant cultural resource to Licensee, and many of these native plants are indigenous to the California landscape and grow within Rudy Ortega Park. To ensure the availability of these native plants for use in Public Programs and Tataviam-Sponsored Events, City and Tataviam shall foster the growth of Rudy Ortega Park's native plants and shall establish a Traditional Plants Garden within Rudy Ortega Park.

1. Licensee shall provide City with expertise on native plants and specific directions relating to the care and maintenance of traditional plants within Rudy Ortega Park's Traditional Plants Garden.

2. The City's prior written approval is required for the contents and design of the Traditional Plants Garden.

3. Licensee shall directly assist in maintenance of native and traditional plants within Rudy Ortega Park, and City shall ensure that Rudy Ortega Park's landscapers and maintenance crews are properly informed of and educated about the Rudy Ortega Park's native plants.

II. Recreation Park
A. Public Programs and Tataviam-Sponsored Events on Indigenous Day.

Licensee shall be authorized to conduct approved cultural emiclm1ent programs open to the general public at Recreation Park in honor of Indigenous Day, on the second Monday CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 336 of 448 of October. All programing shall be subject to the pre-approval of City, as well as the following requirements:

1. Licensee shall provide to the Director, for his or her approval, a Recreation and Community Services Special Event Application, proposing the events to be held in Recreation Park in honor of Indigenous Day, no later than three (3) months prior to Indigenous Day, which is the second Monday in October.

2. All proposed programming for Indigenous Day shall be consistent with Recreation Park's public purposes and with public park policies and guidelines set forth in Chapter 54 of San Fernando's City Code. Within fifteen (15) calendar days of receiving Licensee's proposed Indigenous Day event schedule, the Director shall provide Licensee with notice of the approved event programming, any City proposed changes, and/or any scheduling conflicts.

3. While City shall give Licensee reasonable priority use of Recreation Park and/or its facilities for Public Programs and Tataviam-Sponsored Events on Indigenous Day, City retains first priority over use of Recreation Park and/or its facilities for Citysponsored or co-sponsored events.

4. Pursuant to San Fernando's City Code Section 54-17, Licensee must obtain prior City approval for any Indigenous Day activities that are to occur outside of Recreation Park's normal hours of operation.

5. City reserves the right, as deemed necessary to protect the health, safety, and/or welfare of the community, to impose additional requirements on Public Programs and Tataviam-Sponsored Events on Indigenous Day, including, but not limited to, insurance requirements and any other requirements identified in Chapter 54 of San Fernando City's Code.

6. Licensee shall not use City's name to suggest endorsement or sponsorship of Public Programs or Tataviam-Sponsored Events held at Recreation Park without prior approval of the City Administrator.

7. Licensee shall use Recreation Park and its facilities in accordance with Federal and State law, as well as all applicable local regulations.

8. Licensee and City shall conduct a walk-through of Recreation Park and its facilities immediately prior to the staii of the any approved Public Program or TataviamSponsored Event in celebration of Indigenous Day. During the walk-through, License and City shall complete a checklist, detailing the condition and contents of Recreation Park and its facilities ("walk-through checklist"). At the end of Indigenous Day, Licensee shall return Recreation Park and its facilities to the condition described in the walk-through checklist.

9. The Director, in his or her sole discretion, may require a certain number of security officers for any activities Licensee holds on Indigenous Day at Recreation Park.

Licensee shall be responsible for procuring and paying for security officers.

CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 337 of 448 B. Park Use and Access.

I. On the second Monday in October, City shall give Licensee access to Recreation Park in order to hold Public Programs and Tataviam-Sponsored Events in honor oflndigenous Day. Licensee's access and use of Recreation Park shall be limited to Indigenous Day, and Licensee shall not have access to Recreation Park on any other day of the year without prior City approval.

2. City shall give Licensee access to Recreation Park and its facilities during normal operating hours, on the second Monday of October only, for activities related to the celebration of Indigenous Day. City reserves the right to access Recreation Park at any time, including on Indigenous Day, and to set Recreation Park's hours of operation on a seasonal basis.

3. City shall provide Licensee with a key to Recreation Park facilities upon Licensee's request. Key requests shall be made no less than three (3) months prior to Indigenous Day, the second Monday in October. Licensee shall return keys immediately following the authorized Indigenous Day programing. Licensee shall be responsible for any lost keys, and any costs that City might incur to replace and/or re-key Recreation Park facilities.

4. Licensee shall permit any City officer, employees, or agent to attend any Public Programs or Tataviam-Sponsored Events being held in Recreation Park on Indigenous Day.

5. Licensee shall not admit a larger number of individuals than can lawfully, safely, and freely move about in Recreation Park and/or its facilities.

B. Fees.

I. City shall waive Recreation Park rental fees, permit fees, and/or other deposits for use of Recreation Park and/or its facilities for Public Programs and Tataviam-Sponsored Events on Indigenous Day.

2. Licensee shall be responsible for any and all other fees, monies, amenities, or other expenditures relating to its Indigenous Day activities in Recreation Park, including but limited to, staffing and equipment costs.

CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 338 of 448

EXHIBIT C

TRADTIONAL AND NATIVE PLANT LIST
TRADITIONAL PLANTS:

Botanical Name Common Name
Trees
Acer macrophyllum BigleafMaple
Alnus rhombifolia California Alder
Fraxinus dipetala Flowering Ash
Fraxinus velutina Arizona Ash
Heteromeles arbutifolia Toyon or California Holly
Juglans californica California Walnut
Juniperus californica California Juniper
Platanus racemosa California Sycamore
Populus fremontii Fremont Cottonwood
Populus trichocarpa Black Cottonwood
Quercus agrifolia Coast Live Oak
Quercus lobata Valley Oak
Salix laevigata Red Willow
Sambucus mexicana Mexican Elderberry
Umbellularia californica California Bay
Shrubs
Adenostoma fasciculatum Chamise
Adenostoma sparsifolium Red Shank
Amorpha californica False Indigo
Arctostaphylos glandulosa Eastwood Manzanita
Arctostaphylos glauca Big Berry Manzanita
A1iemisia californica California Sagebrush
Atriplex lentiformis ssp. breweri Quail Bush
Baccharis pilularis consanguinea Coyote Brush
Bacchaiis salicifolia Mule Fat
Brickellia californica Brickel Bush
Ceanothus crassifolius Hoary-leaf Ceanothus
Ceanothus cuneatus Buckbrush
Ceanothus leucodermis Whitebark Ceanothus
Ceanothus megacarpus
Ceanothus oliganthus Hairy-leaf Ceanothus
Ceanothus spinosus Greenbark Ceanothus
Cercocarpus betuloides Mountain Mahogany
Comarostaphylis diversifolia ssp. Summer Holly planifolia Cornus glabrata Smooth Dogwood
Dendromecon rigida Bush Poppy
Diplacus (=Mimulus) longiflorus Southern Bush Monkey Flower CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 339 of 448 Eriodictyon crassifolium Yerba Santa
Eriogonum cinereum Ashyleaf Buckwheat
Eriogonum fasciculatum California Buckwheat
Eriogonum parvifolium Seacliff Buckwheat
Garrya veatchii Silktassel Bush
Haplopappus squarosus Common Hazardia, Goldenbush
Holodiscus discolor var. Cream Bush franciscana
Isomeris arborea Bladder-Pod
Lonicera hispidula California Honeysuckle
Lonicera subspicata ssp. Wild Honeysuckle Johnstonii
Mahonia pinnata Barberry
Malacothamnus fasciculatus Bush Mallow
Malosma laurina Laurel Sumac
Myrica californica Wax Myrtle
Opuntia littoralis Coastal Prickly Pear
Pickeringia Montana Chaparral Pea
Prunus ilicifolia Holly-leaf Cherry
Rhus integrifolia Lemonade Berry
Rhus ovata Sugar Bush
Rhus trilobata Squaw Bush
Ribes aureum Golden CmTant
Ribes californicum Hillside Currant
Ribes malvaceum Chaparral Current
Ribes speciosum Fuchsia-flowering Gooseberry
Rosa californica Wild Rose
Salix lasiolepis Arroyo Willow
Salvia apiana White Sage
Salvia leucophylla Purple Sage
Salvia mellifera Black Sage
Symphoricarpus mollis Snowbe1Ty
Perennials
Abronia umbellate Sand Verbena
Achillea millefolium Yarrow
Anemopsis californica Yerba Mansa
Antirrhinum multiflorum Many Flowered Snapdragon
Asclepias eriocarpa Indian Milkweed
Asclepias fascicularis Narrow-Leaf Milkweed
Astragalus trichopodus Locoweed
Camissonia cheiranthifolia Dune Primrose
Castilleja affinis Indian Paintbrush
Coreopsis gigantea Tree Coreopsis
Croton californicus California Croton
Delphinium cardinale Scarlet Larkspur
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 340 of 448 Delphinium parryi Blue Larkspur
Delphinium patens Blue Larkspur
Dicentra ochroleuca Silver Ear Drops
Dodecatheon clevelandii Shooting Star
Dudleya cymosa Lax Dudleya
Dudleya lanceolata Lance Live Forever
Dudleya pulverulenta Chalk Dudleya
Encelia californica California Bush Sunflower
Eriogonum crocatum Conejo Buckwheat
Eriogonum elongatum Wand Buckwheat
Eriogonum wrightii var. Spreading Buckwheat membranaceum Eriophyllum confertiflorum Golden Yarrow
Eschscholzia californica California Poppy
Gnaphalium bicolor Two-tone Everlasting
Gnaphalium califomicum California Everlasting
Grindelia robusta Gum Plant
Haplopappus venetus Coastal Isocoma
Helianthus gracilentus Dwart Sunflower
Keckiella (=Penstemon) cordifolia Climbing Penstemon
Lepechinia fragrans White Pitcher Sage
Leptodactylon californicum Prickly Phlox
Lithophragma affine Woodland Star
Lotus scoparius Deer Weed
Lupinus longiflorus Bush Lupine
Mimulus cardinalis Scarlet Monkey Flower
Mimulus guttatus Yellow Monkey Flower
Mirabilis californica Wild Four O'Clock
Oenothera hookeri Evening Primrose
Paeonia californica California Peony
Penstemon centranthifolius Scarlet Bugler
Penstemon heterophyllus Foothill Penstemon
Penstemon spectabilis Royal Penstemon
Potentilla glandulosa Sticky Cinquefoil
Salvia spathacea Hummingbird Sage
Satureja douglasii Yerba Buena
Saxifraga californica California Saxifrage
Scrophularia californica California Figwo11
Scutellaria tuberose Skull Cap
Sidalcea malvaeflora Common Checkerbloom
Silene laciniata Indian Pink
Sisyrinchium bellum Blue-Eyed Grass
Solanum xanti Purple Nightshade
Stachys bullata Hedge Nettle
Stanleya pimiata Prince's Plume
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 341 of 448 Thalictrum polycarpum Meadow Rue
Trichostema lanatum Woolly Blue Curls
Venegasia carpesioides Canyon Sunflower
Viola pedunculata Johnny Jump Up
Yucca whipplei Our Lord's Candle
Zauschneria californica California Fuchsia
Zauschneria (+Epilobium) cana Narrow Leaf California Fuchsia Annuals
Calandrinia ciliate menziesii Red Maids
Clarkia bottae
Clarkia unguiculata Elegant Clarkia
Collinsia heterophylla Chinese Houses
Erysimum capitatum Douglas Wall flower
Eschscholzia caespitosa Collarless Poppy
Eschscholzia califomica California Poppy
Gilia capitata Globe Gilia
Lasthenia chrysostoma Gold Fields
Layia platyglossa campestris Tidy Tips
Lupinus succulentus Succulent Lupine
Nemophila menziesii Baby Blue Eyes
Nicotiana bigelovii Indian Tobacco
Orthocarpus densiflorus Owls Clover
Orthocarpus purpurascens Owl's Clover
Phacelia minor Wild Canterbury Bells
Phacelia parryi Parry's Phacelia
Platystemon califomicum Cream Cups
Salvia columbariae Chia
Bulbs
Bloomeria crocea Golden Stars
Brodiaea (Dichelostemma) Blue Dicks pulchella
Calochortus albus White Globe Lily
Calochortus catalinae Catalina Mariposa Lily
Calochmtus clavatus Yellow Mariposa
Lilium humboldtii Humboldt Lily
Zigadenus fremontii Star Lily
Ferns
Adiantum capillus-veneris Venus Hair Fem
Adiantum jordani California Maiden Hair Fern
Dryopteris arguta Downy Wood Fem
Pellaea andromedaefolia Coffee Fern
Pellaea mucronata Bird's Foot Fern
Pi tyro gramma triangul aiis Goldback Fem
Polypodium californicum California Polypody
Pteridium aquilinum Brackenfern
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 342 of 448 W oodwardia fimbriata Chain Fem
Perennial
Grasses
Agropyron parishii Wheat Grass
Agrostis diegoensii San Diego Bent Grass
Agrostis exarata Bentgrass
Andropogon glomeratus Beard Grass
Bothriochloa barbinodis Plumed Beard Grass
Bromas carinatus California Brome
Bromas pseudolaevipes Woodland Brome
Distichlis spicata Salt Grass
Elymus condensatus Giant Wild Rye
Elymus glaucus Western Rye Grass
Elymus triticoides Creeping Wild Rye
Festuca elmeri Elmer's Fescue
Hordeum californicum Meadow Barley
Juncus patens Rush
Koeleria macrantha June Grass
Melica imperfecta Chaparral Melica
Muhlenbergia aspenifolia Scratch Grass
Muhlenbergia 1igens Showy Deer Grass
Phragmites australis Common Reed
Poa scabrella Malpais Bluegrass
Sitanion jubata Squirrel tail
Stipa coronata Porcupine Grass
Stipa lepida Needlegrass
Stipa pulchra Purple Needlegrass
Vines
Calystegia macrostegia Morning Glory
Clematis lasiantha Virgin's Bower
Clematis ligusticifolia Western Virgin's Bower
Lathyrus laetiflorus Wild Sweet Pea
Lonicera hispidula California Honeysuckle
Vitis girdiana Wild Grape
Miscellaneous
Plants
Agave americana Century Plant
Aliemisia douglasiana Mugwort
Brickellia nevinii Nevin's Brickellbush
Camissonia bist01ia California Sun Cup
Chaenactis glabriuscula Yellow Pincushion
Chamaesyce polycarpa Rattlesnake Weed
Cirsium occidentale Western Thistle
Clarkia purpurea Purple Clarkia
Claytonia perfoliata Miner's Lettuce
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 343 of 448 Conyza canadensis Horseweed
Cryptantha muricata Popcorn Flower
Cucurbita foetidissima Stinking Gourd
Cuscuta spp. Dodder
Datura wrightii Sacred Datura
Descurainia pinnata Tansy Mustard
Dichelostemma capitatum Blue Dicks
Epilobium canum California Fuchsia
Eremocarpus setigerus Turkey Mullein
Ericameria pinifolia Pine Goldenbush
Gnaphalium canescens Felt-leaf Everlasting
Heterotheca grandiflora Telegraph Weed
Heterotheca sessiliflora Golden Aster
Lathyrus vestitus Wild Sweet Pea
Lepidospartum squamatum Scale Broom
Leymus condensatus Giant Wild Rye
Lonicera subspicata Chaparral Honeysuckle
Lupinus hirsutissimus Stinging Lupine
Lupinus sparsiflorus Coulter' s Lupine
Lupinus truncatus Collar Lupine
Malacothrix saxatilis Cliff Aster
Marah macrocarpus Wild Cucumber
Mimulus aurantiacus Sticky Monkeyflower
Oenothera elata Hooker's Evening Primrose
Opuntia Xvaseyi Prickly Pear Cactus
Pepechinia fragrans White Pitcher Sage
Phacelia distans Common Phacelia
Phacelia grandiflora Large-flowered Phacelia
Phacelia ramosissima Branching Phacelia
Platanus racemosa California Sycamore
Populus balsamifera Black Cottonwood
Quercus chrysolepis Canyon Oak
Quercus dumosa Scrub Oak
Quercus durata Leather Oak
Quercus engelmannii Engelmann Oak
Quercus wislizenii Interior Live Oak
Rhamnus californica California Coffeeberry
Rhamnus crocea Redberry
Rhamnus ilicifolia Hollyleaf Red berry
Romneya coulteri Matilija Poppy
Salix gooddingii Black Willow
Senecio flaccidus Creek Senecio
Solanum douglasii White Nightshade
Stipa cernua Spear Grass
Toxicodendron diversilobum Poison Oak
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 344 of 448 NATIVE PLANTS FOUND IN PARK:

Botanical Name Common Name
Trees
Alnus Rhombifolia Alder
Citrus 'Meyer' Lemon Tree
Citrus 'Valencia' Orange Tree
Fremontodendron Califomica Flannel Bush
Juglans Califomica California Black Walnut
Lamus Nobilis 'Saratoga' Sweet Bay
Olea Europaea 'Swan Hill' Olive
Platanus Racemosa California Sycamore
Populus Fremonti Poplar
Quercus Agrifolia Coastal Live Oak
Quercus Chrysolepsis Canyon Oak
Quercus Lobata Valley Oak
Salix Lasiolepsis Anoyo Willow
Existing Tree
ShrubsNines
Ardenostoma Fasciclatum Chamise
Arbutus Menzesii Madrone
Archotostaphylus Densiflora Sonoma Manzanita
'Howard MCMINN'
Archotostaphylus Hookeri Monterey Manzanita
'Wayside'
Encelia Californica Encelia
Eriogonum Fasciculatum California Buckwheat
Heteromeles Arbultifolia Toyon
Mimulus Aurantiacus Monkey Flower
Rhamnus Califomica California Coffee Beny
Ribes Aureum Golden Cunant
Rosa Californica California Rose
Salvia Apiana White Sage
Salvia Clevelandi Cleveland Sage
Salvia Leucophylla Pmple Sage
Salvia Mellifera Black Sage
Scirpus Californicus Rush
Yucca Whipplei Our Lord's Candle
Macfadyena Unguis-Cati Yellow Trnmpet Vine
Vitus Californica California Grape
Ground
Covers
Arctostaphylos Uva-Ursi 'Point Bearbeny
Reyes'
Artemisia Arborescens 'Powis Sage Brnsh
CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 345 of 448 Castle'
Baccharis 'Twin Peaks' Coyote Bush
Carex Tumulicola Carex
Juncus Patens Rush
Leymus Condensatus 'Canyon Giant Ryegrass
Prince'
Muhlenbergia Rigens Deer grass
Stipa Pulchra N eedlegrass
Beuteloua Gracilis Blue Grama Grass
Buchloe Dactyloides '609' or Buffalo Grass
'Prairie'
Swale Basin Mix Mix Below
Shade Basin Mix Mix Below
Perennials
Brodiaea Elegans Brodiaea
Dichelostemma Capitatum Blue Dicks
Lupinus Arboreus Lupine
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CONTRACT NO. 1832 February 17, 2026 Special & Regular CC Mtg Page 346 of 448 February 17, 2026 Special & Regular CC Mtg Page 347 of 448 This Page
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julio C Salcedo, Director of Recreation and Community Services

Date: February 17, 2026
Subject: Discussion and Consideration Regarding Changes to the City of San Fernando’s Special Events Permit Regulations and Application Process RECOMMENDATION:

It is recommended that the City Council:
a. Receive a presentation providing an overview of the City of San Fernando’s Special Events Permit Application (Attachment “A”) process, including application requirements, interdepartmental review, and approval procedures; and
b. Provide direction to staff regarding proposed recommendations for improving the City’s Special Event Permit processes.

BACKGROUND:

1. In 2000, the City’s Special Event Permit Application process was established. Initially, Special Event Permits were managed by the Community Development Department in collaboration with the City Manager’s Office and Public Works. As noted above, other City departments and other agencies were also involved as needed in the review process, depending on the size and particulars of the proposed event.

2. In 2007, responsibility for managing Special Event Applications was transferred to the Recreation and Community Services Department.

3. In 2012, staff began researching special event policies/procedures from other California cities (approximately 50 municipalities to date) to identify ways to improve public safety, reduce legal liability and make the permitting process easier and more efficient.

4. In 2017, staff released the last major revision of the City’s Special Permit Events Application form, which is the current version being utilized today (Attachment “A”).

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5. In 2020, during the COVID-19 pandemic, the city temporarily paused all municipal programs and events and redirected staff resources to support community-led food distribution efforts using a Special Event Permit Inquiry Form (Attachment “B”).

6. On April 21, 2025, the City Council adopted Ordinance 1732, updating the City Zoning Code (Chapter 106) to establish the current Temporary and Special Event permit processes. The amended Zoning Code defines a Special Event to include carnivals, fairs, festivals, special events and sales in non-residential districts, and indoor events at permitted event centers.

7. On January 5, 2026, the City Council directed staff to return with a presentation on the process for organizations to host events in the city.

8. On January 20, 2026, the City Council directed staff to return with an option for a simplified event request process for smaller scale events, provide information on protocol for the process in which staff will or will not assist Councilmembers or members of the public on completing the application, and requested staff to research the cost of translating the application into Spanish.

ANALYSIS
Like most California cities, San Fernando regulates both Temporary Uses and Special Events, which are similar types of activities that fall outside of the typical permanent uses for property as established in the Zoning Code (examples include construction trailers, carnivals, parades, and the like). Temporary Uses and Special Events1 both have the potential to create hazards or other impacts as the result of blocking vehicle or pedestrian access, using parking spaces needed by businesses or other uses, or creating noise or other impacts. Some types of Special Events, such as fairs or carnivals, also typically include large gatherings of participants, raising concerns about fire and food safety, police protection, and the like.

The Special Event Permit process allows the city, often in coordination with outside agencies, to review proposed events and require measures to protect the public (limits on hours and operation, traffic control, additional law enforcement, and the like) can be implemented as part of the event. Coordination among City departments and other agencies helps identify and recover costs, protecting the city from unexpected expenses and reducing strain on regular operations. It also promotes fairness and consistency by applying the same standards to all event 1 Note: While the same section of the San Fernando Zoning Code (Article 5, Division 5) (Attachment “C”) regulates both Temporary Uses and Special Events, this staff report examines only the Special Event regulations and process, in response to a request from the City Council.

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organizers and ensuring compliance with local laws, insurance requirements, and permit conditions, which reduces legal and liability risks.

Additionally, a clearly defined and predictable approval process helps protect residents, businesses, and public spaces by minimizing disruptions, preserving public property, and ensuring that events are conducted safely.

Having a Special Event Permit process in place also allows the city to deny an application when it is determined that a particular event cannot be operated in a way that would not negatively affect the public.

The city currently reviews 30 to 40 Special Event Permit applications per year. Many more inquiries are received but do not result in applications. The City’s current application form, which is recommended to be submitted 60 days before the event, requires a $50 non-refundable processing fee. The application fee increases as the submittal date is closer to the event date.

Based on staff’s experience with the Special Event Permit process, and as noted by the City Council in January 2026, the current process can be improved in several ways, listed below and described in more detail later in this report.
• The current application form, which totals 28 pages and requests highly detailed information in a number of areas, is complex and poses a challenge to many applicants.

As discussed below, staff recommends creating a streamlined application form and potentially adding a highly simplified form for minor events (see the next bullet item).

Issues related to the current process include:
o Limited knowledge or understanding of the City’s Special Events Permit Application process on the part of applicants, including the importance of submitting an application on time to allow City review and approval;
o Limited general event production knowledge and experience of event organizers; o Excessive revisions to the application and/or event site plans; and o Meeting the city’s insurance requirements.
• The Zoning Code currently mentions “major” and “minor” events, but includes no standards to determine which category an application falls into. Staff has identifies some potential criteria for “small” events, such as having fewer than 50 attendees, occurring entirely on property designed for gatherings, and not requiring street closures, traffic control, security, alcohol service, or temporary structures. Staff recommends revising the Zoning Code to clearly define these categories and developing streamlined application and review processes for small events.

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• The Zoning Code currently provides for very limited exemptions to the requirement for a Special Event Permit such as promotional activities related to the primary product lines of a retail business, and similar activities such as book readings and signings at bookstores or opening receptions at art galleries, and emergency public health and safety activities.

Any other type of event not on this short list of exemptions currently requires a Special Event Permit, no matter how small or inconsequential the event may be. Staff recommends revising the Zoning Code to expand on the types and/or sizes of special events that are exempt from the requirement for a permit. • The Zoning Code is currently silent on the issue of Special Event Permits for Citysponsored events. Staff recommends that the Zoning Code specifically statesthat the City is exempt from the requirement for a permit (although coordination among City departments and with outside agencies will continue to occur as needed). Exempting Citysponsored events would also reduce the uncertainty and paperwork. • The City’s current process also does not address events which are sponsored by individual Councilmembers but not necessarily held as City-sponsored events, including “giveaway” events and events which are held during the holiday season (November-December). Staff recommends that the option of creating an exempt or streamlined permit process for these events be considered as part of the Zoning Code update. • The City’s current application form differs from the Zoning Code’s regulations in several ways. These include the requirement that applications for special events be submitted at least 60 days prior to the event; the Zoning Code requires submittal only 14 days prior (a timeframe which does not allow for the detailed review and coordination required for many events). The City’s current application form also includes standards and definitions which are not found in the Zoning Code. Staff recommends that a general overhaul of the City’s Special Use Permit process includes revising the application form to be consistent with the adopted regulations.

BUDGET IMPACT:

There is no impact to the Fiscal year 2025-2026 Adopted Budget by receiving a presentation on the application process for Special Event Permit Applications. Depending on City Council’s direction and the level of scope work, there might be an impact on expenses related to revising the Zoning Code and updating City’s Special Event Permit Application and the associated review process.

If the City Council agrees with staff recommendations (shown later in this report) to perform all or part of the work outlined above, staff would return before proceeding with a cost estimate based on City Council’s final direction. Staff estimates that the total cost of updates to the Zoning February 17, 2026 Special & Regular CC Mtg Page 352 of 448 Discussion and Consideration Regarding Changes to the City of San Fernando’s Special Events Permit Regulations and Application Process