San Fernando City Council
July 20, 2026

h. How drivers will handle debris that falls from collection containers or collection vehicles onto the ground or street.
i. Methods used by drivers to monitor contamination, and how this will be communicated to Service Recipients.
j. The material types each vehicle will collect.
k. Approach to conducting annual route audits to verify that service levels and Service Recipient billing are 100% correct.

4. SAFETY
a. Staffing safety requirements, including physical, drug, and alcohol testing requirements.
b. Management protocols for Household Hazardous Waste (HHW), including Electronic Waste (E-Waste) and Universal Waste (U-Waste).
c. Health and safety management procedures.
d. Management protocols to limit overweight vehicles.

5. DISPOSAL AND PROCESSING FACILITIES
For each proposed disposal or processing facility:
a. SWIS facility permit number and status.
b. Available processing capacity.
c. Average residual percentages and final disposition of residuals. d. Distance from service area.
e. Reliability of end markets, if relevant.
f. If third-party facility, include a letter from the facility stating the cost per tonnage.

6. REPORTING
a. Detailed AB 341, AB 939, AB 1594, AB 1826, and SB 1383 monitoring and reporting, including electronic transmission of reports to the City. b. Method used to track tonnage collected.

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c. Process for tracking and reporting Service Recipient complaints and dispute resolution to the City.
d. Methods for tracking and reporting against performance standards, including customer service metrics.
e. Detailed sustainability and GHG emissions reduction and tracking reporting to the City.

C. Customer Service and Billing Plan: Proposers shall provide a detailed Customer Service and Billing Plan specifying the customer service operations and billing practices that will be used in the City. The Customer Service and Billing Plan will be included as an exhibit in the final Collection Service Agreement, when approved by the City. Customer service hours must be noted.

The Customer Service and Billing Plan must include the following:

1. Protocol for receiving customer calls, issuing work orders, closing work orders, and call-backs to Service Recipients.

2. Internal performance standards related to resolving customer concerns and complaints.

3. Whether or not a new phone system and/or new website will be included.

4. Staffing levels to ensure excellent customer service and limited wait times (state the number of customers per customer service representative).

5. Protocol for Service Recipient billing, billing changes, and billing disputes.

6. Samples of invoices as well as discussion regarding components of invoices and the ability to customize invoices.

7. Payment programs and options providing alternatives for Service Recipients to submit payment.

8. Past-due collection procedures.

D. Sustainability and Compliance Plan: Proposers are required to provide a Sustainability and Compliance Plan with a description of the diversion and sustainability programs associated with providing the requested services. This may include, without limitation, Proposer’s approach in obtaining the diversion goals specified in this RFP. Proposers must provide diversion estimates, which must not be less than the minimum diversion required in this RFP and must be tied to specific collection methods and public education programs. Failure to provide the estimated diversion tonnages and diversion estimates will be grounds for disqualification. The Sustainability and Compliance Plan will be included as an exhibit to the final Collection Service Agreement, when approved by the City.

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The Sustainability and Compliance Plan must, at a minimum, include the following:

1. Proposer’s approach to reducing, tracking, monitoring, and reporting GHG emissions to the City.

2. Diversion facilities to be used (including name, location, owner/operator, permit status, and permitted capacity).

3. A schedule showing specific programs and tasks, milestones, and timeframes for meeting the diversion requirements specified in this RFP.

4. A table segregated by SFD, MFD, Commercial, City, and Additional Services, estimating tonnages for Recyclable Materials and Organic Waste collected for each calendar year of the Collection Service Agreement, beginning with the Collection Service Agreement’s first Agreement Year.

5. Proposer’s approach to reducing contamination of Recyclable Materials and Organic Waste.

6. Proposer’s approach to reducing air emissions and wear and tear on the City’s streets.

7. Environmental stewardship (all environmental management policies and activities related to the proposed activities must be described, including the use of alternative fuel vehicles, use of recycled products throughout operations, internal waste reduction and reuse protocol, water, and resource conservation activities within facilities [design, construction, and operation], compliance with laws governing HHW, E-Waste, and UWaste, and use of non-toxic products when possible).

8. Use of local vendors.

9. Domestic U.S. solutions for the recycling and recovery of Recyclable Materials.

10. Innovative “green” approaches to providing services.

E. Education and Outreach Plan: Proposers shall provide a detailed bilingual or multi-lingual (English and Spanish, at a minimum) Education and Outreach Plan that specifies the methods and public education materials that will be used for program start-up and throughout the Collection Service Agreement term for the City. Specific attention should be given to methods to achieve high participation and diversion through Recycling and Organic Waste Collection programs, City-Supported Events, ongoing waste disposal programs (e.g., bulky item pick-up, curbside oil and battery collection, cardboard drop-off locations), and ongoing “how to” promotions. The Education and Outreach Plan will be included as an Exhibit to the final Collection Service Agreement, when approved by the City.

Specifically, the Education and Outreach Plan must address:

1. Implementing aggressive public education programs, especially with MFD solid waste generators, to meet the City’s diversion requirements.

2. Methods to reduce contamination of Recyclable Materials and Organic Waste.

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3. Educating Service Recipients on the benefits of participation in Recyclable Materials and Organic Waste Collection programs.

4. City waste disposal programs and services.

5. Implementing public education and outreach programs in the City’s schools, business community, City facilities, and special events.

6. The various media types that may be used, including, but not limited to, print (e.g., flyer, postcard, poster, or billboard), internet and social media platforms, video, audio, etc.

F. Value Added Services: Please provide any additional services of benefit not specifically required herein, which the Proposer offers to provide.

G. Contractor Assignment of Subcontract

1. The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the City.

2. If Proposer intends to subcontract any portion of the resulting contract, they must describe their process for selecting such subcontractor(s) and the quality control measures that the Proposer will employ to ensure that any subcontractor complies with the provisions of Proposer’s contract with the City.

H. Previous Contracts with the City of San Fernando

1. The Proposer shall submit a list which indicates all prime contracts and/or amendments awarded to the Proposer by the City for the last three (3) years.

2. The list shall include a short description of the agreement, the agreement scope of work, award date, completion date, name of City’s assigned project manager, and contract value.

I. Statement of Impartiality and Disclosure

1. The nature of this Collection Service Agreement requires an impartial unbiased approach on the part of the Proposer’s team. This Proposal shall include a statement declaring that the Proposer and subcontractors are not currently, and will not, during the performance of these services, participate in any other similar work involving a third party with interests currently in conflict or likely to be in conflict with the City’s interests.

2. Additionally, Proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the Proposer to carry out the Collection Service Agreement.

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Proposal Section 5: Forms
A. Forms in Section 5

1. Proposers must provide fully completed versions of all forms included in Section 5 of this RFP, in the order they are listed, with their Proposals.

2. Proposers shall use only the forms and format provided. Any deviation from those provided may be grounds for rejection of the entire Proposal.

3. Proposers must provide their proposed Service Rates, as well as other required financial information necessary to demonstrate adherence to the Guiding Principles, in Form K.

4. Proposed Service Rates must include Recyclable Materials and Organic Waste programs that are fully compliant with SB 1383 regulations, as well as all requirements under AB 1594, AB 341, AB 1826, SB 54, and any other existing applicable regulations.

Proposal Section 6: Exceptions to Collection Service Agreement and Alternative Services A. Exceptions to this Request for Proposals

1. The Proposer shall state whether or not it takes exception(s) to this RFP, including but not limited to the terms and conditions in the Forthcoming Draft Agreement.

2. Each Collection Service Agreement exception must be presented by stating:
a. The specific exception.
b. The page and line numbers of the exception.
c. The suggested changes to the program related to the exception. d. The suggested changes in the Draft Agreement language related to the exception. e. The manner in which the proposed change would benefit the City, the Service Recipients, or both.

3. Requests for complete replacement of the City’s Draft Agreement for another contract will not be granted.

4. Please note that the City has no obligation to accept any Collection Service Agreement exception. Proposals will be evaluated based on the required services and Collection Service Agreement language as set forth in this RFP. Proposers must not assume that the City will agree to any proposed exceptions.

5. Failure to make exceptions to the RFP or Draft Agreement within the Proposal will be deemed a waiver of any objection. Exceptions will be considered during the Proposal evaluation process, with lack of exceptions being ideal for the City.

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B. Proposers may submit alternatives to the services listed in this RFP.

1. Proposers must propose on all required services as included in this RFP or their Proposal will be rejected as being non-responsive.

2. If service alternatives are presented, as provided for in this section of the RFP, they must:
a. Be included as an attachment to the Proposal,
b. Contain the price of the service alternatives using the forms provided in Section 5 of this RFP,
c. Include specific language necessary for inclusion in the Collection Service Agreement, and
d. Note the manner in which the proposed alternative would benefit the City, the Service Recipients, or both.

3. Please note that the City has no obligation to accept any proposed service alternative.

Proposals will be evaluated based on the required services and Collection Service Agreement language as set forth in this RFP.

Proposal Section 7: Appendices
The Proposer may provide additional technical information that they believe to be applicable to this Proposal—limited only to information specifically related to services to be provided—and include such information as an appendix. Proposers are discouraged from including marketing material, education and outreach material, or other additional information not related to the equipment or services to be provided.

SECTION 4.0: Collection Scope Of Services

4.1 Introduction
The purpose of this section of the RFP documents is to familiarize prospective Proposers with the solid waste services desired by the City. Each Proposer must fully review the Forthcoming Draft Agreement and identify in its Proposal any exceptions it proposes.

4.2 Current Service Agreement
One service provider currently provides solid waste collection services in the City through the Current Agreement for collection services that expires on August 13, 2027. Please refer to Attachment 4 for a copy of the Current Agreement. Except for where the terms and conditions of this RFP and the forthcoming Draft Agreement vary from the Current Agreement, the City intends for all solid waste collection programs and services to continue via a new Collection Service Agreement.

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4.3 Service Area
The City intends to award one Collection Service Agreement for an exclusive solid waste Collection Service Area, which consists of the City of San Fernando's town limits.

4.4 Service Rates
Service Recipients in the City are billed by the current service provider per the terms of the Current Agreement. The current 2026 Service Rates for the City are included in Attachment 5.

It is the City’s intention that new Services Rates for any awarded Collection Agreement will be as close as feasible to, if not the same as, current Service Rates, with consideration to the cost of providing service. Final Service Rates shall be negotiated between the City and selected Proposer.

Service Rates shall be adjusted July 1, 2028, and July 1 annually thereafter, based on the CPI (Water-Sewer-Trash) listed in the Forthcoming Draft Agreement and subject to a 4% annual cap on rate adjustment.

4.5 Collection Service Agreement Term
Following approval by the City Council, Collection Services are anticipated to start on August 14, 2027, and to terminate on August 13, 2037, providing for a ten (10) year Collection Service Agreement. The term of the Collection Agreement may be extended by up to one (1) additional five (5) year term, at the City’s option, and subject to the Proposer meeting performance requirements as specified in the Collection Agreement.

4.6 Service Overview
The City is proposing that the following Collection Services for SFD residential, MFD residential, commercial, industrial/roll-off boxes, and municipal sectors be provided within the Service Area.

All Service Recipients in the City shall receive Collection Services which include at least weekly collection of Garbage, Source-Separated Recyclable Material, and Source-Separated Organic Waste, unless subject to a City-approved waiver or other exception authorized by Applicable Law.

By default, Source-Separated Organic Waste Collection Service is required to include Green Waste, Food Waste, or a mix of Green Waste and Food Waste, for all Service Recipients. The selected Proposer(s) will be required to collect all Source-Separated Organic Waste and deliver it to appropriate facilities.

Source-Separated Recyclable Materials accepted as part of the Collection Services include cans (aluminum and tin), glass bottles, newspaper, mixed paper, cardboard, and plastics. All Service Recipients in the City shall be serviced using the designated sizes of Carts and Bins, as well as 10- to 40-cubic-yard Roll-off Containers for Roll-off Service Recipients. The selected Proposer(s) will be required to collect all Source-Separated Recyclable Materials and deliver them to appropriate facilities.

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4.7 Solid Waste Collection Services
A. SFD Residential Collection Services
Terms and conditions regarding these services can be found in the Forthcoming Draft Agreement.

1. SFD Bundled Collection Service – The City wishes to have a weekly SFD Solid Waste Collection Service system using Carts.
a. Solid Waste Collection Service system(s) will consist of using one (1) 64-gallon black or grey Garbage Cart, one (1) 64-gallon blue Recycling Cart, and one (1) green 64-gallon Organic Waste Cart as part of the base SFD Solid Waste Collection Service2. b. On-premises collection must be made available to eligible participants (those who are physically unable to move Carts) at no additional cost.

2. SFD Garbage Collection Service – The City wishes to retain a weekly, automated SFD Garbage Collection Service program consisting of 64-gallon black or grey Garbage Carts2.

3. SFD Recycling Collection Service – The City wishes to retain a weekly, automated single-stream SFD Recycling Collection Service program, using 64-gallon single-stream Recycling Carts.
a. One (1) 64-gallon blue Recycling Cart will be provided to each Service Recipient as part of the base service to SFD Service Recipients.
b. The cost for the base SFD Recycling Collection Service is to be included, bundled, in the SFD base Service Rates.
c. Upon request, and at no additional charge, a second 64-gallon blue Recycling Cart will be provided to each Service Recipient.
d. Proposers may propose to offer other blue Recycling Cart sizes as a convenience to SFD Service Recipients.

4. SFD Organic Waste Collection Service – The City wishes to retain a weekly, automated SFD Organic Waste Collection Service of Green Waste and Food Waste, using 64-gallon Organic Waste Carts.
a. One (1) 64-gallon green Organic Waste Cart will be provided to each Service Recipient as part of the base service to SFD Service Recipients.
b. The cost for the base SFD Organic Waste Service is to be included, bundled, in the SFD base Service Rates.
2 The City is open to alternative proposals that expand the sizes of Garbage, Recycling, and Organic Waste Carts available to Service Recipients, but does not want the cost of offering these additional sizes to be part of Service Rate Proposals. See item

4.7.T, Potential Service Alternatives.

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c. Upon request, and at no additional charge, a second 64-gallon green Organics Cart will be provided to each Service Recipient.
d. Proposers may propose to offer other green Organic Cart sizes as a convenience to SFD Service Recipients.

5. SFD Bulky Waste Collection Service – The City is requesting the provision of Bulky Waste Collection Services to SFD Service Recipients.
a. Four (4) times per calendar year, each Service Recipient shall be eligible to procure curbside Bulky Waste Collection Service for two (2) large items AND up to 4 cubic yards of solid waste (which can include large items and E-Waste). b. Bulky Waste Collection Services are to be provided upon next service date if request is received at least two (2) business days prior to the next service date. c. The cost for these four Bulky Waste Collection Service events per Service Recipient is to be included in the SFD base Service Rates.

6. SFD Additional Services – The following additional services are to be included in the SFD base Service Rates:
a. Holiday Tree Curbside Collection – Annually, the selected Contractor shall collect all holiday trees during a two-week period that begins on the first day of service following December 25th.
b. Universal Waste Curbside Collection – At no additional charge, Contractor shall collect Universal Waste that has been set out in approved containers/bags. c. Used Motor Oil Curbside Collection – At no additional charge, Contractor shall collect used motor oil and filters that have been set out in Contractor-approved containers/bags.
d. Backyard/Off-Street (“On-Premises”) Collection – This service must be provided at no additional charge for qualifying Service Recipients with disabilities, to comply with ADA or similar State law. The selected Contractor may charge other Service Recipients for this service.
e. Replacement of Carts – Replacement of one lost, damaged, or stolen Cart per Service Recipient, per material type (garbage, recycling, organics), during the term of the agreement, as requested.

B. Multi-Family Dwelling (MFD) Collection Services
The City wishes to have MFD Collection Service be provided to Service Recipients in Carts and/or Bins. Terms and conditions regarding these services can be found in the Forthcoming Draft Agreement.

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1. MFD Collection Service – The City wishes to have a weekly MFD Solid Waste Collection Service system, using Carts and/or Bins as requested by the MFD Service Recipient. MFD Solid Waste Collection Service containers will be allocated at either the dwelling unit level or the Service Recipient level, dependent on the wishes of the MFD Service Recipient. The base MFD Solid Waste Collection Service will include, at no additional cost, up to two Carts’ worth of blue Recycling Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) and up to two Carts’ worth of green Organic Waste Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) for all Service Recipients who do not have SB 1383 waivers in place. The actual configuration of Recycling and Organic Waste Cart and/or Bin sizes shall be based on the total equivalent volume and configured in a manner determined by the Service Recipient in consultation with the selected Contractor. MFD Service recipients may request additional Carts and/or Bins or increase their collection frequency for an additional cost.

2. MFD Garbage Collection Service – The MFD Garbage Collection Service shall use variable size black or grey Carts (64- and 96-gallon) and/or Bins (1- through 6-cubic-yard).

Proposers must provide Service Rates for all container sizes listed here in Form K.

3. MFD Recycling Collection Service – The selected Contractor will provide single-stream MFD Recycling Collection Service to all MFD Service Recipients in the Service Area, consistent with State requirements of AB 341 and SB 1383. The MFD Recycling Collection Service shall use blue Carts (64- and 96-gallon) and Bins (1- through 6-cubic-yard). At least one, and up to two, Carts’ worth of Recycling Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) will be provided to each MFD Service Recipient as part of the base. Proposers must provide Service Rates for all container sizes listed here in Form K.

4. MFD Organic Waste Collection Service – The selected Contractor will provide MFD Organic Waste Collection Service to all MFD Service Recipients in the Service Area, consistent with State requirements of AB 1826 and SB 1383. MFD Organic Waste Collection Service is required to accept both Green Waste and Food Waste. The MFD Organic Waste Collection Service shall use green Carts (64- and 96-gallon) and Bins (1- through 2-cubic-yard). At least one, and up to two, Carts’ worth of Organic Waste Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) will be provided to each MFD Service Recipient as part of the base. Proposers must provide Service Rates for all container sizes listed here in Form K.

5. MFD Bulky Waste Collection Service – The selected Contractor will provide Bulky Waste Collection Services to MFD Service Recipients.
a. Three (3) times per calendar year, each MFD Service Recipient shall be eligible to procure curbside Bulky Waste Collection Service, which shall include collection of large items and e-waste, for up to 0.5 cubic yards of Solid Waste per Dwelling Unit. b. While draft terms regarding this service are included in the Forthcoming Draft Agreement, Proposers are encouraged to propose program details and best practices they would most recommend.

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c. The cost for these three Bulky Waste Collection Service events per Service Recipient is to be included in the MFD base Service Rates.

6. MFD Additional Services – The following additional services are to be included in the MFD base Service Rates:
a. Holiday Tree Collection – Upon request, annually during the two weeks immediately following December 25th, the selected Contractor shall coordinate with each MFD Service Recipient to arrange a holiday tree collection event in a manner to be agreed upon by the Contractor and the MFD Service Recipient’s property manager. b. Universal Waste Curbside Collection – At no additional charge, Contractor shall collect Universal Waste that has been set out in approved containers/bags. c. Used Motor Oil Curbside Collection – At no additional charge, Contractor shall collect used motor oil and filters that have been set out in Contractor-approved containers/bags.
d. Backyard/Off-Street (“On-Premises”) Collection – This service must be provided at no additional charge for qualifying Service Recipients with disabilities, to comply with ADA or similar State law. The selected Contractor may charge other Service Recipients for this service.
e. Replacement of Containers – Replacement of one lost, damaged, or stolen container (Cart/Bin) per Service Recipient, per material type (garbage, recycling, organics), during the term of the agreement, as requested.
f. Exchange of Containers – Free sizing exchange of one Garbage container (Cart/Bin), one Recycling container (Cart/Bin), and one Organic Waste container (Cart/Bin) per Service Recipient, per year, as requested.
g. Inspection and Cleaning of Bins and Debris Boxes – Annual inspection of all Bins and Debris Boxes at each Service Unit, during which dirty containers are replaced or cleaned.

C. Commercial Collection Services
The City wishes to have Commercial Collection Service be provided to Service Recipients in Carts and/or Bins. Terms and conditions regarding these services can be found in the Forthcoming Draft Agreement.

1. Commercial Bundled Service – The City wishes to retain a weekly Commercial Solid Waste Collection Service system, using Carts and/or Bins as requested by the Commercial Service Recipient. The base Commercial Solid Waste Collection Service will include, at no additional cost, up to two Carts’ worth of blue Recycling Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) and up to two Carts’ worth of green Organic Waste Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) for all Service Recipients who do not have SB 1383 waivers in place. The exact configuration of Recycling and Organic Waste Cart and/or Bin sizes shall July 20, 2026 Special & Regular CC Mtg Page 169 of 364

be configured in a manner determined by the Service Recipient in consultation with the selected Contractor. Commercial Service Recipients may request additional Carts and/or Bins or increase their collection frequency for an additional cost.

2. Commercial Garbage Collection Service – The Commercial Garbage Collection Service shall use variable size black or grey Carts (64- and 96-gallon) and Bins (1- through 6-cubicyard). Proposers must provide Service Rates for all container sizes listed here in Form K.

3. Commercial Recycling Collection Service – The selected Contractor will provide single-stream3 Commercial Recycling Collection Service to all Commercial Service Recipients in the Service Area, consistent with State requirements of AB 341 and SB 1383.

The Commercial Recycling Collection Service shall use variable size blue Carts (64- and 96-gallon) and Bins (1- through 6-cubic-yard). At least one, and up to two, Carts’ worth of Recycling Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) will be provided to each Commercial Service Recipient as part of the base.

Proposers must provide Service Rates for all container sizes listed here in Form K.

4. Commercial Organic Waste Collection Service – The selected Contractor will provide Commercial Organic Waste Collection Service to all Commercial Service Recipients in the Service Area, consistent with State requirements of AB 1826 and SB 1383. The Commercial Organic Waste Collection Service shall use variable size green Carts (64- and 96-gallon) and Bins (1- through 2-cubic-yard). At least one, and up to two, Carts’ worth of Organic Waste Cart space (Service Recipient can choose from both/either 64-gallon and/or 96-gallon Carts) will be provided to each Commercial Service Recipient as part of the base. Proposers must provide Service Rates for all container sizes listed here in Form K.

5. Commercial Additional Services –The following additional services are to be included in the Commercial base Service Rates:
a. Universal Waste Curbside Collection – Up to three times per year, at no additional charge, Contractor shall collect Universal Waste that has been set out in approved containers/bags.
b. Replacement of Containers – Replacement of one lost, damaged, or stolen container (Cart/Bin) per Service Recipient, per material type (garbage, recycling, organics), during the term of the agreement, as requested.
c. Exchange of Containers – Free sizing exchange of one Garbage container (Cart/Bin), one Recycling container (Cart/Bin), and one Organic Waste container (Cart/Bin) per Service Recipient, per year, as requested.
3 The City is seeking combined bottles, cans, and fibers recycling service as the dominant and primary recycling service for all Service Recipients. That said, the City does not wish to preclude the possibility of a fiber-only recycling stream option as an additional service for a subset of customers who would benefit from such an option.

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d. Inspection and Cleaning of Bins and Debris Boxes – Annual inspection of all Bins and Debris Boxes at each Service Unit, during which dirty containers are replaced or cleaned.

The following additional services are to be provided in accordance with the Maximum Service Rates:
a. Bulky Waste – The selected Contractor will provide Bulky Waste Collection Services to Commercial Service Recipients upon request in accordance with the Maximum Service Rates.

D. Industrial / Roll-Off / Debris Box Service
Temporary roll-off and debris box services are to be provided to Service Recipients on an as-needed basis and within one business day of request.

E. City Facility Services
The City wishes to have City Collection Service be provided to Service Recipients in Carts and/or Bins. Terms and conditions regarding these services can be found in the Forthcoming Draft Agreement.

1. Collection from City Service Recipients – The selected Contractor will provide collection services to all City facilities, at no cost to the City. These services include the collection of Garbage, Recyclable Material, and Organic Waste from City facilities. Frequency of service will be determined by location need. A list of current locations and service levels is provided in the Forthcoming Draft Agreement.

2. Service Level Audits and Right-Sizing – The selected Contractor will do an initial assessment of service levels at the City facilities listed in the Forthcoming Draft Agreement, to determine whether each facility has the appropriate levels of Garbage, Recyclable Materials, and Organics service relative to the waste stream produced at that location and will recommend right-sizing of containers as appropriate.

3. Bulky Waste – For no additional charge, selected Contractor will provide Bulky Waste Collection Services to City Service Recipients upon request.

4. Collection from City’s Public Trash Cans – The selected Contractor will provide Garbage and Recycling Collection services to the City’s public waste stations, as listed in the Forthcoming Draft Agreement, not less than three (3) days per week. This service will also include maintaining cleanliness in and around the waste stations, though washing the waste station equipment is not required.

5. City-Sponsored Event Service – The selected Contractor will provide containers and Collection service for Garbage, Recyclable Materials, and Organic Waste, as well as staff support and public education materials, for up to 20 City-sponsored events each year. For the purposes of proposing, Proposers can assume that each of the 20 events is of one-day duration.

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6. Support of City Clean-Ups – The selected Contractor will provide Roll-Off Containers and Collection service for Solid Waste generated during City clean-up operations, upon request and in accordance with Maximum Service Rates. Examples of this include the provision of Debris Boxes for cleaning up after weather events or dealing with debris during tenant improvements in a City building.

7. Used Oil Collection from Public Works Yard – At no additional charge, Contractor shall collect used motor oil and filters that have been set out in Contractor-approved containers/bags from the City’s Public Works Yard.

8. Inspection and Cleaning of Bins and Debris Boxes – Annual inspection of all Bins and Debris Boxes at each City facility, during which dirty containers are replaced or cleaned.

9. Replacement of Containers – Replacement of one lost, damaged, or stolen container (Cart/Bin) per City Service Recipient, per material type (garbage, recycling, organics), during the term of the agreement, as requested.

10. Exchange of Containers – Free sizing exchange of one Garbage container (Cart/Bin), one Recycling container (Cart/Bin), and one Organic Waste container (Cart/Bin) per Service Recipient, per year, as requested.

F. Additional Services

1. Holiday Tree Drop-Off – At no additional charge, the selected Contractor will provide two weeks of Holiday Tree Drop-Off in Roll-Off Bins at the San Fernando Public Works Yard or another location within City limits.

2. Universal Waste Drop-Off – At no additional charge, the selected Contractor will collect Universal Waste from a drop-off location at the San Fernando Public Works Yard. This drop-off location shall be available, without limit, to SFD and MFD residents. It shall also be available to City Service Units.

3. Household Battery Drop-Off – At no additional charge, the selected Contractor will periodically collect household batteries from a battery drop-off location at City Hall.

4. Sharps By Mail Program – Upon request, the selected Contractor will mail Sharps receptacles that include pre-paid return shipping to City residents. Annually, the first 100 seniors who order a Sharps receptacle will receive the container free of charge. Beyond that condition, the Contractor may charge for this service .

5. Bimonthly Community Drop-Off / Donation Events – The selected Contractor will conduct bimonthly drop-off events at which residents may drop off Bulky Waste, Universal Waste, reusable clothing, E-Waste, and Green Waste. The Contractor will provide free compost to residents during each of these events, and that compost quantity will be part of the City’s recovered organic waste product procurement discussed below.

The Contractor will also provide free kitchen food waste pails at these events.

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6. Semi-Annual Paper Waste Shred Day Events – The selected Contractor will conduct at least two Paper Waste Shred Day events per year, to provide the City and residents with shredding services for confidential documents.

7. Annual Large Green Waste Shred Day – The selected Contractor will conduct at least one annual Large Green Waste Shred Day, to provide the City and residents with shredding services for Large Green Waste.

8. Resources for Tree Planting – The selected Contractor will provide $10,000 each year to the City for planting and maintaining trees and other community beautification projects within the City.

9. Scholarships and Community Involvement – The selected Contractor will provide $2,000 each year to support the City’s Annual Education Commission Scholarship Ceremony.

Contractor will also return $12,500 annually from the proceeds from the sale of Recyclable Materials to the City, to contribute to a Community Investment Fund. On an annual basis, each City Councilmember will select an event, program, and/or organization within the City to which they will award $2,500 (or, alternatively, the entire City Council will allocate the entirety of that year’s funding to a single recipient). Programs may include City-sponsored events, community involvement activities, or new programs established in the City. The goal of the program is to encourage recycling from all sectors while supporting San Fernando’s goals to thrive and become a more prosperous and sustainable City.

10. Backyard Compost and Worm Bin Promotion – The selected Contractor will subsidize 50% of the cost of the purchase of backyard compost bins, including worm bins, for City residents with backyard composting. The selected Contractor will also provide a minimum of two backyard composting workshops per year for interested City residents.

11. Support in Complying with SB 1383 – The selected Contractor will provide comprehensive support as needed to the City in complying with SB 1383, which will include support with public education and outreach (including site visits), Route Reviews, contamination monitoring, compliance reviews, edible food generator lists and site visits / inspections, waiver administration, record-keeping, collection of data, and compilation of reports.

12. Recovered Organic Waste Product Procurement, including Compost / Mulch for CityDirected Uses – Upon request from the City, the selected Contractor will provide SB 1383 compliant compost and/or mulch, up to 100% of the City’s SB 1383 recovered organic waste product target each year (1,980 tons of mulch or 1,148 tons of compost). The City may direct some or all of this compost and/or mulch to be delivered to City sites (e.g., local parks, garden projects), City events, and/or local educational facilities (e.g., schools, educational gardens).

July 20, 2026 Special & Regular CC Mtg Page 173 of 364

13. Support in Complying with SB 54 – The selected Contractor will provide support to the City in complying with SB 54, which may include support with record-keeping, collection of data, cost estimates, cost reporting, waste stream sampling, and compilation of reports.

G. Education and Outreach Plan
Terms and conditions regarding these programs can be found in the Forthcoming Draft Agreement.

1. The selected Contractor must provide ongoing and effective Education and Outreach to all Service Recipients in the City to assist the City in meeting its diversion requirements and goals. The Education and Outreach Plan may involve the development of education and outreach materials, staffing at City-Supported Events, a City-specific website that fully explains the selected Contractor’s services and Service Rates, effectively promotes the diversion options offered to Service Recipients, and allows Service Recipients to submit service changes, inquiries, complaints, or queries, as well as other social media platforms, and other strategies. The Proposer must include specific details of the proposed Education and Outreach Plan, how the program will be managed, and how effectiveness of the program will be measured on an ongoing basis. These indicators are to be incorporated into the ongoing reports provided to the City, and the City reserves itsrights to redirect the selected Contractor’s efforts or require additional selected Contractor efforts if the Education and Outreach Plan is not showing measurable and tangible results as proposed.

2. The selected Contractor must provide Education and Outreach / sustainability / compliance staffing to the City at a level sufficient to accomplish the Education and Outreach tasks required by the Forthcoming Draft Agreement. This staffing shall not be less than the equivalent of one full-time employee, and this staffing is permitted to overlap in duties and personnel with the customer service / billing staffing required below (for a total of the equivalent of two full-time employees supporting the City across these two staffing areas). . The selected Contractor may use subcontractors to perform some or all of the duties normally assigned to outreach staff. The City will approve any such subcontractors in advance.

3. Education and Outreach Plan responsibilities will include, but are not limited to, the following:
a. Recycling and Organic Waste program implementation, including conducting on-site waste and service level audits for all City Service Recipients at the start of the term of the Agreement.
b. Conduct on-site service level audits upon request for any MFD, Commercial, or City Service Recipients during the duration of the term.

July 20, 2026 Special & Regular CC Mtg Page 174 of 364

c. Conduct at least 20 technical assistance site visits per month at Commercial, MFD, and City Service Units Premises, with a primary focus on those Service Recipients with the lowest program participation or diversion. The results of the site visits and ongoing AB 341, AB 1826, and SB 1383 compliance reports will be provided to the City. d. Educate City staff and Service Recipients, as appropriate, regarding Applicable Law and other State legislation.
e. Develop and distribute both written and electronic public education and outreach material to Service Recipients, including quarterly newsletters. f. Update City-specific website or webpage at least annually, maintaining the City’s most current rate sheet in a prominently visible spot on the website’s landing page. g. Advise appropriate personnel (management, employees, janitors, etc.) at MFD and Commercial Service Recipients on methods and recommendations to increase recycling and decrease landfilling (i.e., how to maximize diversion and provide educational materials, posters, labels, etc.) as requested and when new laws are implemented.
h. Inform and educate Service Recipients on the full range of all services being offered, including Cart and Bin exchange and cleaning, Used Oil Collection / drop-off, Universal Waste Collection / drop-off, Bulky Waste Collection, and availability of Kitchen Food Waste Pails.
i. Advise Service Recipients on the selection of collection services and container sizes to maximize diversion, and the potential cost control if a Service Recipient takes recommended actions to increase diversion.
j. Educate Service Recipients, especially MFD and Commercial Service Recipients, on how to participate in Recycling and Organic Waste diversion programs and how to decrease or eliminate contamination; and
k. Educate and train staff and custodians on best practices for recycling and waste reduction, and on availability and use of in-house recycling containers.

4. Upon award of solid waste services Collection Service Agreement, the selected Contractor will meet with key City staff monthly to review, at a minimum, program performance, current and anticipated activities, specific outreach performed to promote high participation in diversion programs, ability for Service Recipients to change service levels, awareness of and participation in Bulky Waste Collection, methods to monitor contamination, and Service Recipient service messaging on diversion programs.

The City will approve the specific program activities associated with the Education and Outreach Plan, and the selected Contractor’s Education and Outreach Plan will be included as an Exhibit to the final executed solid waste services Collection Service Agreement.

July 20, 2026 Special & Regular CC Mtg Page 175 of 364

H. Collection Containers

1. The selected Contractor must provide Collection Containers that are compliant with SB 1383. Each container must be in a color distinctive to each use, and all containers for the same use shall be colored the same. The following colors shall be used for collection container lids: Garbage (black or grey); Recyclable Materials (blue); and Organic Waste (green). Each container shall be marked with an adhesive label or imprinted with its intended usage in letters and pictures. The label shall specify what materials are allowed to be placed in each container. Labels must represent acceptable versus unacceptable items in written or graphic form both in English and Spanish.

2. The selected Contractor must provide 64-gallon and 96-gallon Carts. The selected Contractor must also provide Bins ranging in size from 1- to 6-cubic-yard capacity for collection from MFD, Commercial, and City Service Recipients, except for Organic Waste Bins, which shall be required to be provided in sizes ranging from 1- to 2-cubic-yard capacity. The cost for the provision of Binsis to be included in the Collection Service Rates and not charged as a separate cost to the Service Recipient. Proposer’s Cart and Bin specifications will be included in the final Collection Service Agreement. The City may inspect the condition of the Carts and Bins and may require immediate replacement of Carts or Bins if they are determined by the City not to be in good working order or visually acceptable appearance.

3. All new Carts will have heavy duty wheels, attached hinged lids, and be designed to be resistant to inadvertent tipping due to high winds. All new or replacement Carts must be compatible with automated collection and similar to the existing Carts. The City will approve the specific colors of the Carts (blue for Recyclable Materials, green for Organic Waste, and black or grey for Garbage) and Cart design (square, rectangular, tall, short).

The lids and bases on all Carts must have matching colors or as approved by SB 1383. All new or replacement Carts will be manufactured with a minimum 20% recycled material content and come with a ten-year warranty against defects. The City encourages new and replacement Carts to be made of materials with a higher recycled content than 20% post-consumer material. The City also requires that all new or replacement Carts be hot-stamped, embossed, or labeled/decaled with “[Disposal Company Name]”, a unique identification number, and images of the type of materials to be collected (i.e., Garbage, Organic Waste, Recyclable Material). All Carts shall also contain instructions for proper usage. If any of the above is accomplished via labels or decals, such labels or decals must be maintained and/or replaced as necessary throughout the term to maintain a near new appearance. All writing on the Carts shall be in both English and Spanish.

4. Each Service Recipient is entitled to the replacement of one (1) lost, destroyed, or stolen Cart, per type (Garbage, Organic Waste, Recyclable Material) of Cart, during the term of the Collection Service Agreement at no cost to the Service Recipient. Within five (5) Workdays of notification by the City or a Service Recipient of the need for such replacement, selected Contractor must replace the Cart. Except in the case of a Cart that must be replaced because of damage caused by selected Contractor or in the case where selected Contractor elects to replace a Cart rather than repair it on-site, the selected July 20, 2026 Special & Regular CC Mtg Page 176 of 364

Contractor will be compensated for the cost of those replacements in excess of one (1) per type of Cart per Service Recipient during the term of the Collection Service Agreement. This provision is intended to be applied on a per Cart type, individual Service Recipient basis, and, accordingly, each Service Recipient could receive up to three (3) replacement Carts, one (1) of each type, during the term of the contract.

5. The selected Contractor is responsible for the repair of Carts, including, but not limited to, hinged lids, wheels, and axles. Within five (5) Workdays of notification by the City or a Service Recipient of the need for such repairs, selected Contractor must repair the Cart or, if necessary, remove the Cart for repairs and deliver a replacement Cart to the Service Recipient. Collection Container repair also includes the removal of graffiti from the Collection Container.

6. The selected Contractor shall do an annual inspection of all Bins and Debris Boxes for all Service Recipients of all Service Recipient types, and during that inspection shall replace or clean containers that are found to be in need of cleaning. This shall be done at no additional cost to the Service Recipients. An annual inspection and cleaning schedule will be provided to the City at least sixty (60) days prior to inspections.

7. The selected Contractor shall make indoor kitchen food pails available to all Service Recipients, including tenants within MFD and Commercial Service Units, upon request.

I. Collection Vehicles

1. Upon commencement of the Collection Service Agreement and throughout the term of the Collection Service Agreement, the selected Contractor must provide collection vehicles that comply with federal, State, regional, and local clean air and safety standards.

2. The specific type of fuel to be used is to be proposed by the Proposers. Proposer shall provide and operate Collection Vehicles that comply with all applicable requirements of the California Air Resources Board (CARB), as such requirements may be amended during the term of the Collection Service Agreement. Applicable requirements include, without limitation, Solid Waste Collection Vehicle requirements and the Advanced Clean Fleets Regulation, to the extent applicable to Proposer and its fleet.

3. The City is apprehensive about additional wear to the City’s streets from collection vehicles. The City isinterested in collection methods and collection vehicles that minimize wear on the City’s streets. Proposers are required to provide a description of how their collection vehicles and collection methods will minimize wear on the City’s streets.

Proposers must also specify the gross operating weight of the collection vehicles, as well as the methods to monitor, report, and eliminate overweight collection vehicles from operating within the City.

July 20, 2026 Special & Regular CC Mtg Page 177 of 364

4. All collection vehicles will be equipped with GPS tracking devices that can be used to record start and stop times, vehicle locations, and maximum speed. All collection vehicles must meet federal, State, and local maximum noise standards, and be repainted at least once every five (5) years, or as reasonably determined by the Collection Service Agreement Administrator to maintain a positive public image.

Additional details on specific vehicle requirements can be found in the Forthcoming Draft Agreement.

J. Collection Hours and Days, and Office Hours

1. SFD and MFD collection hours shall be between 6:30 a.m. and 6:00 p.m., Monday through Friday. Commercial and City collection hours shall be between 6:30 a.m. and 5:00 p.m., Monday through Saturday. The City may also require restricted collection hours in areas impacted by commute traffic, road repair, and around schools, or where continued noise complaints about collection vehicles have occurred.

2. The selected Contractor shall provide at least one representative, to be stationed at City Hall during normal business hours, to assist in billing related inquiries, accept customer payments, provide customer service, help with service requests, and provide other assistance to customers or the City. The selected Contractor may rent a workstation/workspace from the City to accommodate this/these representative(s). This staffing shall not be less than the equivalent of one full-time employee, and this staffing is permitted to overlap in duties and personnel with the sustainability / compliance staffing required above (for a total of the equivalent of two full-time employees supporting the City across these two staffing areas).

3. The selected Contractor shall maintain a local or toll-free telephone number during both normal office hours and after-hours, and an answering service during all hours other than normal office hours. Call center office hours shall be, at a minimum, from 8:00 a.m. to 5:00 p.m. daily on weekdays, and during times when service is scheduled to be provided on Saturdays. Call center staff must be equipped to answer locally applicable questions based on the terms of the Collection Agreement.

K. Diversion Standards
The selected Contractor will be responsible for complying with the diversion requirements of California AB 939, SB 1383, and all applicable CalRecycle regulations. The Proposer must also provide their methodology for assisting the City in achieving the State’s diversion goals.

L. Displaced Employees

1. The City requires that the selected Contractor offer employment to displaced employees of the prior contractor(s) (and, if applicable, subcontractors). Proposers shall include a declaration of intent in the cover letter of their Proposal, indicating their agreement to retain the employees of the prior contractors/subcontractors until such employees leave employment or are terminated for cause. In the declaration, Proposers shall confirm that July 20, 2026 Special & Regular CC Mtg Page 178 of 364

offers of employment to displaced employees will be at or in exceedance of prior pay and benefit rates. Any Proposer that fails to include such a declaration in the cover letter of its Proposal may be considered non-responsive, and, if so, its Proposal will not receive further consideration.

2. Prior to contract award, the City will require the selected Contractor to affirm its commitment to provide offers of employment to displaced employees, including the provision to employ displaced employees at pay and benefit rates meeting or exceeding current rates. The City will also require the selected Contractor to agree to make information about wage rates, benefits, and job classifications of employees available to the City prior to subsequent procurement for solid waste collection and transportation services.

M. Customer Service and Billing

1. The selected Contractor shall be responsible for the billing and collection of payments for all Solid Waste Collection Services. The selected Contractor must charge Service Recipients the Service Rates approved by the City, and such Service Rates may be adjusted under the Collection Service Agreement.

2. The selected Contractor shall provide a full-time dedicated staff person at City Hall, to provide customer service, assist in billing related inquiries, accept customer payments (including cash), and help with customer service requests. This staff person shall also provide assistance to City staff as needed.

3. The selected Contractor shall not charge the City for the inclusion of additional educational or other materials included in the regular invoices.

4. If a customer’s payment becomes more than one hundred twenty (120) days past due, the selected Contractor may request approval from the City to suspend service to that account until payment is received.

5. Customer invoices shall include clear details about service type, service level, location, and dates, so that all invoices can be easily understood by Service Recipients without training. Past due and/or credits are to be displayed accurately alongside current charges, so that the customer can see how the current bill was calculated.

N. Service Rates

1. The City wishes to provide incentives for residents and businesses to actively participate in Recycling and Organic Waste programs, while not being required to over-subscribe for services. Service Rates will be based on the Garbage, Organic Waste, and Recycling container capacity, and/or the number of containers and frequency of collection.

2. Maximum Services Rates will be effective August 14, 2027, and will be adjusted beginning July 1, 2028, and each July 1 thereafter during the term of the Collection Service Agreement. The methodology is per the terms and conditions of the Draft Agreement.

July 20, 2026 Special & Regular CC Mtg Page 179 of 364

O. Contractor’s Payments to the City
The selected Contractor will pay to the City the following fees:

1. Procurement Reimbursement: The selected Contractor shall reimburse the City a one-time $175,000 fee for the cost of the Collection Service Agreement solicitation, evaluation, negotiation, and award process. This one-time payment is due within thirty (30) days of the Effective Date of the Collection Service Agreement and is not recoverable from any compensation under the Agreement.

2. Franchise Fee: The selected Contractor shall pay applicable franchise fees established by the City. For the purposes of submitting Proposals, Proposers shall assume that the franchise fee in the City will be 10% of Gross Receipts for Collection Services provided in the City, as defined in the Draft Agreement.

3. Contract Management Fee: The selected Contractor shall pay the City an annual Contract Management Fee of $150,000 for the cost of managing the Collection Service Agreement.

This amount shall be increased annually at the same percentage change as adjustments to the Maximum Service Rates.

4. Transition Assistance Support: The selected Contractor shall pay the City a one-time fee for costs the City will incur (including City staff time spent on the transition) during the process of transitioning from the Current Agreement and/or contractor to the new Collection Service Agreement and/or Contractor. The amount will depend on whether the incumbent retains the franchise, or if a new provider assumes service in the City. It is anticipated the transition payment will range from $50,000 to $100,000; the figure of $75,000 is used in the Draft Agreement as a placeholder, and for the purposes of submitting Proposals, Proposers shall assume that the transition assistance support amount will be $75,000. This one-time payment is due within thirty (30) days of the Effective Date of the Collection Service Agreement.

P. Adjustment to Fees
The City may adjust the fees described in this Section and the Draft Agreement at any time during the Term of the Collection Service Agreement. All changes in the total amount of fees to be collected by selected Contractor and remitted to the City shall be promptly reflected in an adjustment in Service Rates, such that the selected Contractor shall be fully compensated in its Service Rates for all such fees.

Q. Billing Audit, Financial Audit, and Performance Review If requested by the City, a billing audit, financial audit, and performance review may be conducted up to two times during the term. The Contractor is responsible for paying for one hundred percent (100%) of the Billing Audit and Performance Reviews, not to exceed $85,000 per review (dollar amount escalated annually by CPI).

July 20, 2026 Special & Regular CC Mtg Page 180 of 364

SECTION 5.0: Required Forms
Proposers shall submit their signed Form A, included below, by 3:00 p.m. PT on July 28, 2026, and may choose to include a copy of Form A as part of their Proposal submittal.

Proposers must complete and submit Forms B through K, located on the following pages, as part of their Proposal. Failure to complete and submit the required forms may result in disqualification from this RFP process.

Form A: COMMUNICATION PROTOCOL
Form B: PROPOSER’S STATEMENT OF ORGANIZATION
Form C: CERTIFICATION OF NON-GRATUITIES
Form D: CONTAINER SPECIFICATIONS
Form E: VEHICLE SPECIFICATIONS
Form F: NON-COLLUSION AFFIDAVIT OF PROPOSER
Form G: SERVICE RECIPIENT RATE PROPOSAL SUMMARY AND SIGNATURE Form H: PASS/FAIL REQUIREMENTS
Form I: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS Form J: REFERENCES
Form K: SERVICE RATES
July 20, 2026 Special & Regular CC Mtg Page 181 of 364

Form A: Communication Protocol
The City of San Fernando (City) commits to a procurement process for Solid Waste Management Collection Services to be open, objective, and carefully monitored. The following rules will be adhered to and enforced.

Until the City Council awards the Collection Service Agreement, all contact between participants; participants’ subcontractors; participants’ affiliates; participants’ lobbyists, legal advisors, or political advisors; or any individual or entity that may be assisting the participant in preparing a response to this Request for Proposals (RFP), or providing work to the participant should participant be selected, and the City, shall be submitted electronically using:
https://form.jotform.com/261955306719162
or sent by email to:

Jordan Lane
Managing Consultant
R3 Consulting Group, Inc.

Email: [email protected]
All communications between the City and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the Mandatory Pre-Proposal Meeting and will be included as part of the evaluation record.

Any participant who fails to recognize or use this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City.

Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the RFP process, including the selection process, must be disclosed in compliance with the provisions of this Form A, and failure to do so will be grounds for determination of non-compliance and disqualification from the selection process.

All participants must acknowledge and sign this statement as part of the RFP process. All participants must provide a signed version of this statement electronically by the date of the Mandatory Pre-Proposal Meeting (July 28, 2026).

Participants that do not provide this signed statement will be disqualified from this procurement process.

On behalf of my company/agency, I understand and accept the rules established in this statement.

Company Name: ________________________________________________________________________ Company Website: ______________________________________________________________________ Primary Representative Name: _____________________________ Title: ___________________________ Primary Representative Office Phone: _______________________ Cell Phone: ______________________ Primary Representative Email: _____________________________________________________________ Signature: ______________________________________________________ Date: __________________ (Sign in Ink)
July 20, 2026 Special & Regular CC Mtg Page 182 of 364

Form B: Proposer’s Statement of Organization

1. Full Name of Business Concern (Proposer):

Principal Business Address:

2. Principal Contact Person(s):

Name:

Phone Number:

3. Form of Business Concern:

Corporation Partnership Joint Venture LLC Other

4. Provide names of partner(s) or officer(s) as appropriate and indicate if the individual has the authority to sign in name of Proposer. Provide proof of the ability of the individuals so named to legally bind the Proposer.

Name, Title Address
Name, Title Address
If a corporation, in what state incorporated:

Date Incorporated:

Month Day Year

5. If a Joint Venture, LLC, or Partnership, date of Agreement:

6. Organization Website URL:

July 20, 2026 Special & Regular CC Mtg Page 183 of 364

Form B: Proposer’s Statement of Organization

7. List all subcontractors participating in this Collection Service Agreement:

Name: Address:
a) ___________________________ _____________________________________________ b) ___________________________ _____________________________________________ c) ___________________________ _____________________________________________ d) ___________________________ _____________________________________________

8. Outline specific areas of responsibility for each firm listed in Question 7 above. Please include total hours or percentage of time subcontractor will spend.
a) ___________________________________________________________________________ b) ___________________________________________________________________________ c) ___________________________________________________________________________ d) ___________________________________________________________________________

9. Identify the provisions of any agreement between parties which assigns legal or financial liabilities or responsibilities:
___________________________________________________________________________

10. If responding firm(s) are a partially or fully-owned subsidiary of another firm, or share common ownership with another firm, please identify the firms and relationships. ___________________________________________________________________________ July 20, 2026 Special & Regular CC Mtg Page 184 of 364

Form C: Certification of Non-Gratuities
TO: THE CITY OF SAN FERNANDO

CERTIFICATION
This is a written certification, signed under penalty of perjury, stating that no persons acting on behalf of _____________________ has paid, or offered or attempted to pay, any elected or appointed official, officer, or employee of the City any compensation or consideration, in any form whatsoever, in connection with obtaining or entering into this Collection Service Agreement.

Name Title

Signature Date
July 20, 2026 Special & Regular CC Mtg Page 185 of 364

Form D.1: Cart Specifications
(Complete 1 form for each service offered, if any details vary by service.)

1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only

3. Manufacturer: ____________________________________

4. Material of Construction: ____________________________________

5. Recycled Content (percentage): ____________________________________

6. Manufacturing Method (rotational molding, injection molding, other): ___________________________ Container Size 20-gal 32-gal 64-gal 96-gal

7. Color

8. Durability (in service years)

9. Cost of Each Container

10. Dimensions of Each Container
(length x width x height)

11. Wheel Size

12. Manufacturer’s Warranty
July 20, 2026 Special & Regular CC Mtg Page 186 of 364

Form D.2: Bin Specifications
(Complete 1 form for each service offered, if any details vary by service)

1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only

3. Manufacturer: ____________________________________

4. Material of Construction: ____________________________________

5. Recycled Content (percentage): ____________________________________

6. Manufacturing Method (rotational molding, injection molding, other): __________________________ Container Size 1 cy 1.5 cy 2 cy 3 cy 4 cy 5 cy 6 cy 7 cy

7. Color

8. Durability (in service
years)

9. Cost of Each Container

10. Dimensions of Each
Container (length x
width x height)

11. Wheel Size

12. Manufacturer’s
Warranty
July 20, 2026 Special & Regular CC Mtg Page 187 of 364

Form D.3: Roll-Off Container Specifications
(Complete 1 form for each service offered, if any details vary by service)

1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only

3. Manufacturer: ____________________________________

4. Material of Construction: ____________________________________

5. Recycled Content (percentage): ____________________________________

6. Manufacturing Method (rotational molding, injection molding, other): ____________________________ Container Size 10 cy 15 cy 20 cy 30 cy 40 cy

7. Color

8. Durability (in service years)

9. Cost of Each Container

10. Dimensions of Each
Container (length x width x
height)

11. Wheel Size

12. Manufacturer’s Warranty
July 20, 2026 Special & Regular CC Mtg Page 188 of 364

Form E: Vehicle Specifications
(Complete 1 form for each vehicle of service provided)

1. Select Service:

Garbage Recyclable Material Organic Waste Other: ______________ New or Refurbished

2. Manufacturer and Model
a. Cab and Chassis _____________________________
b. Body _____________________________
c. Engine _____________________________
d. Transmission _____________________________

3. Cab and Chassis:
a. Cab Height _____________________________
b. Number of Axles _____________________________
c. Overall Length with Body Mounted _____________________________

4. Body:
a. Type of Body _____________________________
b. Rated Capacity _____________________________
c. Practical or Net Capacity _____________________________ d. No. of Collection Compartments ____________
e. Net Capacity of Each Compartment ___________ cubic yards f. Overall Body Length ___________ inches
g. Body Height ___________ inches
h. Body Width ___________ inches
i. Loading Height Above Ground ____________ Minimum
(inches)
____________ Maximum
(inches)

5. Weight ____________ GVW (lbs.) ____________ Tare (lbs.)

6. Owned, leased, or other?

7. Purchase/lease cost of each vehicle $ _____________
July 20, 2026 Special & Regular CC Mtg Page 189 of 364

Form E: Vehicle Specifications
(Complete 1 form for each vehicle of service provided)

8. Fuel type ____________

9. Fuel usage ___________ mpg

10. Average fuel per fill ___________ gal/fill

11. Average fills per day ___________ fills/day

12. Average fills per week (M-F) ___________ fills/week

13. Emissions rating
a. CO ___________ g/bhp/hr.
b. HC (total hydrocarbons) ___________ g/bhp/hr.
c. NOx ___________ g/bhp/hr.
d. Particulate Matter ___________ g/bhp/hr.

14. Safety Features

15. Color

16. GPS Monitoring and Tracking Features
July 20, 2026 Special & Regular CC Mtg Page 190 of 364

Form F: Non-Collusion Affidavit of Proposer and Disclosure of Non-Compete Agreements State of _________________, County of _________________, being duly sworn, deposes and says that:

1. S/he is _________________ of ________________, the Proposer that has submitted the attached Proposal.

2. S/he is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal.

3. Such Proposal is genuine and is not a collusive or sham Proposal.

4. Neither said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Collection Service Agreement for which the attached Proposal has been submitted or to refrain from proposing in connection with such Collection Service Agreement, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm, or person to fix the price or prices in the attached RFP, or of any other Proposer, or to fix any overhead, profit, or cost component of the Proposal or the response of any other Proposer, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of San Fernando, CA, or any person interested in the proposed Collection Service Agreement.

5. The rate Proposal in the attached RFP is fair and proper and is not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

6. Proposer must list the names of any and all other solid waste service providers and/or affiliates that it has a “noncompete” agreement with that prohibits the other solid waste services provider from proposing on services as requested in this RFP. Failure to disclose this information will result in immediate disqualification from this RFP process.

Signed Title
July 20, 2026 Special & Regular CC Mtg Page 191 of 364

Form G: Service Recipient Rate Proposal Summary and Signature In preparing the Rate Proposal Forms, Proposers should be aware of the following:

All collection Service Rates proposed on these forms for the City shall be fixed through July 1, 2028, and should reflect service requirements as specified in the Draft Agreement.

The Undersigned hereby certifies as follows:

That _________________ have personally and carefully examined the specifications and instructions for the work to be done as set forth in Sections 1-5 of this RFP and the Forthcoming Draft Agreement.

That _________________ have made examination of the services as applicable to the Proposal, and fully understand the character of the work to be done.

That _________________agrees to pay the City the Reimbursement for the Cost of the Procurement Process within 30 days of award of the Collection Service Agreement.

That, having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plant, equipment, and facilities, and to perform all labor and services which may be required to do said work with the time fixed and upon the terms and conditions provided in the Draft Agreement, at the Service Rates set forth on the Rate Proposal Forms set forth below:

PROPOSER:

President/Partner/Owner/Managing Member
Secretary
Firm Name
Individual: Partnership: Joint Venture: LLC:

Corporation: , A Corporation (State of Incorporation)
Signature Instructions:

If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the Proposal.

If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.

If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.

If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.

If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the Proposal.

Signature: ______________________________________ Date: _________________ July 20, 2026 Special & Regular CC Mtg Page 192 of 364

Form H: Pass/Fail Requirements
PROPOSER NAME:
(name of the entity that will sign the Collection Service Agreement in the event one is awarded) Key Contact Information
Name:

Title:

Address:

Telephone Number:

Email:

The Undersigned hereby certifies as follows (initial next to each statement):
______ The Proposer has attended the Mandatory Pre-Proposal Meeting held on July 28, 2026, starting at # p.m. PT. ______ The Proposer has provided all required items in Section 1 of their Proposal, including Cover Letter, Executive Summary, Performance Bond Commitment Letter, and Signed Copies of Addenda. ______ The Proposer will provide a cashier’s check in the amount of $25,000 to 117 Macneil Street, San Fernando, CA, 91340, by September 15, 2026, at 4:00 p.m. PT.
______ The Proposer certifies that Proposer has agreed to meet the specifications and instructions for the services to be done as set forth in Sections 1-5 of this RFP.
______ The Proposer certifies that Proposer has agreed to meet the specifications and requirements as set forth in the Forthcoming Draft Agreement.
______ The Proposer certifies that Proposer has made an examination of the services as applicable to the Proposal and fully understands the character of the work to be done. ______ The Proposer warrants that the requirements of the Collection Service Agreement as described in this RFP, its enclosures, and all addenda have been thoroughly reviewed, and the Proposer has conducted all due diligence necessary to confirm material facts upon which the Proposal is based. ______ The Proposer warrants and has provided financial information and documents to the City’s satisfaction that demonstrate that the financial health of Proposer is sound, that Proposer currently has the ability to finance capital purchases and needed start-up investments, and that Proposer currently has and will maintain a debt coverage ratio sufficient to cover debt service.
______ The Proposer agrees to pay one hundred percent (100%) of the cost of each of the two (2) Performance Reviews, during the initial term of the Collection Service Agreement. This amount will be escalated annually by the same percentage increase of percentage change used to adjust Service Rates. Adjusted cost shall be rounded to the nearest cent.

July 20, 2026 Special & Regular CC Mtg Page 193 of 364

Form H: Pass/Fail Requirements
______ The Proposer agrees to submit a Performance Bond or Letter of Credit in the amount of one million dollars ($1,000,000) to City upon Agreement award, effective August 14, 2027. ______ The Proposer agrees to reimburse the City for the solicitation, evaluation, and award of this procurement process, in an amount set by the City. This one-time payment is due and payable to the City within thirty (30) days after the Effective Date of the Collection Service Agreement. ______ The Proposer acknowledges the validity of the Proposal contents, including proposed Service Rates and pricing, for a period of two hundred ten (210) days from the Proposal due date.

Having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plans, equipment, and facilities, and to perform all labor and services which may be required to do said work within the time fixed and upon the terms and conditions provided in the Forthcoming Draft Agreement, at the Service Rates set forth on Form K (Section 5 of RFP):

PROPOSER: __________________________________
President/Partner/Owner/Managing Member __________________________________ Secretary __________________________________
Firm Name __________________________________
Individual: Partnership: Joint Venture: LLC:

Corporation: , A Corporation (State of Incorporation)
Signature: ______________________________________ Date: _________________ Signature Instructions:

If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the Proposal.

If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.

If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.

If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.

If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the Proposal.

July 20, 2026 Special & Regular CC Mtg Page 194 of 364

Form I: Notice to Proposers Regarding Contractual Requirements

1. SUMMARY OF CONTRACT REQUIREMENTS
a. A contract is required for any service performed on behalf of the City. Work cannot begin until the contract has been fully executed by both parties.

2. SUMMARY OF INSURANCE REQUIREMENTS
a. These are the Insurance Requirements for Contractors providing services or supplies to the City.

By agreeing to perform the work or submitting a Proposal, you verify that you comply with and agree to be bound by these requirements. When Contract documents are executed, the actual Contract language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Risk Manager.
b. The Forthcoming Draft Agreement contains the City’s explicit minimum requirements for insurance, summarized by the information provided below. c. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this Collection Service Agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this Collection Service Agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer, and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The Insurance obligations under this Collection Service Agreement shall be: (1) all the Insurance coverage and limits carried by or available to the Contractor; or (2) the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to the City.
d. Contractor shall furnish the City with original Certificates of Insurance, including all required amendatory endorsements, and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements.

3. INSURANCE REQUIREMENTS
a. General Insurance Requirements. Contractor shall secure and maintain throughout the term of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with Contractor’s performance of work or services under this Agreement. Contractor’s performance of work or services shall include performance by Contractor’s employees, agents, representatives, and Subcontractors. b. Minimum Insurance Scope: Insurance coverage shall be at least this broad:
i. Insurance Services Office Form No. G0 0002 or, if approved by City, its equivalent, covering Comprehensive General Liability, and Insurance Services Office Form No. GL 0404, covering July 20, 2026 Special & Regular CC Mtg Page 195 of 364

Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (“occurrence” form CG 0001). ii. Insurance Services Office Form No.CA 0001, covering Automobile Liability, code 1, “any auto”, or code 2, “owned autos”, and endorsement CA 0025. Coverage shall also include code 8, “hired autos”, and code 9, “non-owned autos”.
iii. Workers’ Compensation Insurance as required by the California Labor Code and Employers Liability Insurance and/or Errors and Omissions.
iv. Hazardous Waste and Environmental Impairment Liability Insurance. v. Employee Blanket Fidelity Bond.
c. Minimum Insurance Limits. Contractor shall maintain insurance limits of no less than:
i. Comprehensive General Liability: ten million dollars ($10,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage. ii. Automobile Liability: ten million dollars ($10,000,000) combined single limit per accident for bodily injury and property damage.
iii. Workers’ Compensation and Employers Liability: Workers’ Compensation limits as required by the California Labor Code and Employers Liability, limits of three million dollars ($3,000,000) per accident.
iv. Employee Blanket Fidelity Bond in the amount of five hundred thousand dollars ($500,000) per employee, covering dishonesty, forgery, alteration, theft, disappearance, destruction (inside or outside).
v. Hazardous Waste and Environmental Impairment Liability in the amount of three million dollars ($3,000,000) per each occurrence / ten million dollars ($10,000,000) policy aggregate, covering liability arising from the release of waste materials and/or irritants, contaminants, or pollutants.
vi. Cyber Liability in the amount of not less than five million dollars ($5,000,000) per occurrence or claim / ten million dollars $10,000,000 aggregate, covering claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines, and penalties, as well as credit monitoring expenses. vii. Technology Professional Liability / Technology Errors and Omissions insurance appropriate to the Contractor’s profession and work hereunder, with limits not less than five million July 20, 2026 Special & Regular CC Mtg Page 196 of 364

dollars ($5,000,000) per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Proposer in this agreement. viii. Such coverage shall, if commercially available without involvement of City, automatically broaden in its form of coverage to include legislated changes in the definition of waste material and/or irritants, contaminants, or pollutants. ix. This policy shall stipulate this insurance is primary and no other insurance carried by City will be called upon to contribute to the loss suffered by the Contractor hereunder and waive subrogation against the City and other additional insureds.

Questions and requests for modification of these terms must be negotiated and approved prior to bid closing and are at the full discretion of the City.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________ Printed Name: ____________________________________
July 20, 2026 Special & Regular CC Mtg Page 197 of 364

Form J: References

REQUEST FOR PROPOSAL
Solid Waste Management Collection Services
City of San Fernando, California
The following are the names, addresses, and telephone numbers of three public agencies for which Proposer has performed work of a similar scope and size within the past three years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern.

Complete this form accordingly. Fill out this form completely and upload it with your Proposal.

1. Name and Address of Owner / Agency
Name, Email, and Telephone Number of Person Familiar with Proposer Contract Amount Type of Work Date Completed

2. Name, Email, and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Proposer Contract Amount Type of Work Date Completed

3. __________________________________________________________________________ Name, Email, and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Proposer Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds: _________________________________ July 20, 2026 Special & Regular CC Mtg Page 198 of 364

Form K: SERVICE RATE PROPOSAL - INSTRUCTIONS
Form K is provided in an Excel workbook. Form K shall be submitted in Excel format electronically via email to [email protected].

Designated Tab Instruction
Tab A Please include all proposed Maximum Service Rates for services available to SFD Service Recipients.

SFD 2027 Service Rates For any of the requested SFD Cart sizes or services that the Proposer does not offer, please fill in as "N/A".

If the Proposer has additional SFD container size options or services that are not included in the requested services, please add them into the "Other" section with the corresponding Service Rates.

Tab B Please include all proposed Maximum Service Rates for service levels and items available to MFD Service Recipients.

MFD 2027 Service Rates For any of the requested MFD collection container sizes or collection frequencies that the Proposer does not offer, please fill in as "N/A".

If the Proposer has additional MFD container size, frequency, or service options that are not included in the requested services, please add them into the "Other" section with the corresponding Service Rates.

NOTE:

All MFD Garbage Service Rates include the equivalent of one 96-Gallon Recyclable Material Cart and one 96-Gallon Organic Waste Cart. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.

For Example:
a.) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled Garbage rate.
b.)
Should the Service Recipient increase the collection frequency to twice a week collection, the cost for Recyclable Material collection is NOT $120, it is $60 for the increased collection.
c.)
The unbundled rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.

Please include all proposed Maximum Service Rates for service levels and items available to Commercial and Industrial Service Recipients.

July 20, 2026 Special & Regular CC Mtg Page 199 of 364

Form K: SERVICE RATE PROPOSAL - INSTRUCTIONS
Tab C
Commercial and
Industrial 2027 Service
Rates
Tab C
Commercial and
Industrial 2027 Service
Rates (Continued)
For any of the requested Commercial and Industrial collection container sizes or collection frequencies that the Proposer does not offer, please fill in as "N/A".

If the Proposer has additional Commercial or Industrial collection container size, frequency, or service options that are not included in the requested service levels, please add them into the "Other" section with the corresponding Service Rates.

NOTE:

All Commercial Garbage Service Rates include the equivalent of one 96-Gallon Recyclable Material Cart and one 32-Gallon Organic Waste Cart per Commercial service unit. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.

For Example:
a.) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled Garbage rate.
b.)
Should the Service Recipient increase the collection frequency to twice a week collection, the cost for Recyclable Material collection is NOT $120, it is $60 for the increased collection.
c.)
The unbundled rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.

Tab D
Please include all proposed Maximum Service Rates for Additional Service Items (Lock Charges, Special Pick-Up Charges, etc.).

Additional 2027 Rates For any of the supplied Additional Service Items that the Proposer does not offer, please fill in as "N/A".

If the Proposer has Additional Service Item options that are not included in the supplied service levels, please add them into the "Other" section with the corresponding Service Rates.

Tab E
2027 Emergency Service
Rates
Please include all proposed Maximum Service Rates for Emergency Services, including both Labor rates and Equipment rates.

Tab F Please provide the basis of your startup capital expenses (What are the anticipated startup capital costs for proposed trucks and containers, by line of business?).

Capital Start Cost
Tab G
Additionally, please provide the proposed changes in proposed Maximum Service Rates associated with each Proposal Service Alternative or Collection Agreement Exception.

Proposal Service
Alternatives and
Collection Agreement
Exceptions
July 20, 2026 Special & Regular CC Mtg Page 200 of 364

San Fernando Solid Waste Collection RFP
Community Engagement and Survey Findings
Bilingual survey responses received May 10 through June 22, 2026 Prepared for the City of San Fernando and City Council
Authored by:

R3 Consulting Group, Inc.

July 20, 2026
ATTACHMENT “D”
July 20, 2026 Special & Regular CC Mtg Page 201 of 364

1. Community Engagement Summary
As the City of San Fernando prepares to solicit proposals for its next solid waste collection agreement, R3 Consulting Group conducted a bilingual community engagement process to ensure the RFP reflects the experiences and priorities of residents and businesses. The survey was available on the City’s website in English and Spanish from May 10 through June 22, 2026. R3 also hosted community meetings in City Council chambers with San Fernando residents and businesses on May 19 and 20, 2026 to gather input on community needs, concerns, and desired service priorities. In addition, R3 met individually with council members to gather their perspectives.

Collectively, this outreach provided the City and R3 Consulting Group with a practical, community-informed foundation for developing the RFP.

What the City heard – Survey Results
We received 71 responses and a 12.9% preference to use the Spanish translation of the Community Engagement Survey. Of the 71 respondents, 57.1% expressed satisfaction with service and 24.3% expressed dissatisfaction. • Service is viewed favorably by a majority, but meaningful concerns remain. Forty of 70 respondents (57.1%) were satisfied or very satisfied, while 17 (24.3%) were dissatisfied or very dissatisfied. The results support preserving service elements that work while strengthening accountability for missed, incomplete, or unresolved service. • Reliable collection and reasonable cost are the community’s clearest priorities. Reliability was ranked first by 42 of 71 respondents and in the top two by 63 respondents (88.7%). Cost was in the top two for 53 respondents (74.6%). These findings reinforced the RFP’s focus on dependable core service, transparent rates, and enforceable performance standards.
• Bulky-item clean-up service is both widely used and highly valued. Forty-four of 69 respondents (63.8%) used at least one clean-up during the prior year, and 39 of 52 respondents who rated the service (75.0%) rated it good or very good. Community comments support retaining the program, however underutilization of the frequency of offerings presented was identified as a point of potential cost savings in the new agreement. • Customer service is generally positive, but follow-through is an important concern. Thirty-eight of 70 respondents (54.3%) contacted customer service; 25 of those respondents (65.8%) rated the experience good or very good, while eight (21.1%) rated it poor or very poor. • Business-inclusive responses were less favorable than residential responses, although the business sample was small. Five of the seven respondents whose demographic selections included a business were dissatisfied.

This is a directional signal for focused review of commercial service, container condition, route completion, and pricing rather than a statistically representative conclusion. • Open-ended comments demonstrated active and constructive participation. Community members raised concerns about bulky-item and household hazardous waste access, cost fairness, communication, collection timing, accessibility, parking near containers, and missed or incomplete collections. Respondents also expressed appreciation for courteous drivers, responsive service, holiday information, tree collection, community events, and existing clean-up programs.

The survey was voluntary and is not a probability sample. The results should be understood as direct input from participating customers and considered together with the May community meetings, operational data, complaint records, rate information, legal requirements, and the City’s policy objectives.

2. Overall Satisfaction with Current Services
Survey results indicate that most participating customers view the City’s current solid waste collection services favorably, while also identifying meaningful opportunities for improvement in the next agreement. Of the 70 respondents who answered the satisfaction question, 40 respondents (57.1%) reported being somewhat or very satisfied, including 28 respondents (40.0%) who were very satisfied. Thirteen respondents (18.6%) were neutral, while 17 respondents (24.3%) were somewhat or very dissatisfied. Overall, the positive responses were more than twice the negative responses, suggesting that many residents and businesses value important aspects of the July 20, 2026 Special & Regular CC Mtg Page 202 of 364

existing service. At the same time, the level of dissatisfaction is significant enough to support stronger requirements in the RFP related to collection reliability, timely resolution of missed or incomplete service, customer communication, container maintenance, and contractor accountability.

Figure 1. Overall satisfaction distribution among survey respondents (n=70).

The results provide the City with an opportunity to preserve familiar and well-regarded services while establishing clearer performance standards and remedies to address recurring customer concerns.

3. Community Service Priorities
When respondents were asked to rank competing priorities, they gave the City a clear message: dependable collection and reasonable cost should be the foundation of the next agreement. Customer service occupies an important middle position, while sustainability features and added convenience services were more often ranked as secondary enhancements. This does not indicate opposition to environmental programs or additional services.

Rather, community members want those benefits delivered on top of reliable, affordable core collection. This hierarchy helped guide the RFP especially in the criteria used to evaluate incoming proposals.

Figure 2. Number and percentage of respondents ranking each factor first or second (n=71).

Service factor Average rank Ranked #1 Ranked top two
Reliability of collection service 1.58 42 (59.2%) 63 (88.7%) Cost of service 2.21 24 (33.8%) 53 (74.6%)
Customer service 3.07 4 (5.6%) 15 (21.1%)
Sustainability features 4.06 0 (0.0%) 4 (5.6%)
Extra service offerings 4.08 1 (1.4%) 7 (9.9%)
Among 51 single-family respondents with satisfaction answers, 64.7% were satisfied and 15.7% were dissatisfied.

Among 12 multi-family, apartment, or other residential respondents, 41.7% were satisfied and 33.3% were dissatisfied. Among seven respondents whose demographic selections included business, 28.6% were satisfied and

71.4% were dissatisfied. Because the non-single-family samples are small, these differences should guide targeted follow-up, account review, and contract protections rather than be treated as population-wide estimates.

July 20, 2026 Special & Regular CC Mtg Page 203 of 364

4. Bulky-Item and Clean-Up Service
The survey posed questions about the use of the City’s current bulky-item clean-up services. Currently, single-family residential customers are offered six bulky-item collection events annually and at no additional cost. Multi-family dwelling customers are offered two per year at no additional cost. Twenty-five respondents (36.2%) reported no use of the service, while 44 (63.8%) used at least one clean-up. One clean-up was the most common usage level among users, followed closely by two. Respondents averaged 1.17 clean-ups across all valid responses and 1.84 among respondents who used the service. The level of participation confirms that bulky-item collection is a visible and meaningful part of the City’s service package, however, the current service level may exceed demonstrated demand for bulky-item and clean-up service.

Figure 3. Number of curbside bulky-item clean-ups used in the prior year (n=69).

The service received favorable ratings from 39 of 52 respondents (75.0%), including 27 very good ratings. Seven rated the service fair and six rated it poor. Open-ended comments reinforced the program’s value while identifying opportunities to improve access. Suggestions included additional drop-off dates, a designated annual curbside event, larger allowable set-outs, assistance for customers who cannot move items, and a separate method for reporting abandoned bulky waste without using a household allowance. These comments support preserving the service in the RFP while evaluating practical refinements and clear eligibility rules.

5. Customer Service and Problem Resolution
Thirty-eight of 70 respondents (54.3%) reported contacting Republic Services customer service during the prior 12 months. Phone was the dominant contact method, used by 36 of the 38 respondents who made contact (94.7%).

Email was used by five respondents and the website by three; the contact-method question allowed multiple selections. The results confirm that telephone service remains particularly important even as the City considers online and written communication options.

July 20, 2026 Special & Regular CC Mtg Page 204 of 364

Figure 4. Customer service ratings among respondents who contacted the hauler (n=38).

Twenty-five contacted respondents (65.8%) rated customer service good or very good. Five (13.2%) rated it fair, and eight (21.1%) rated it poor or very poor. Concerns included unresolved automatic-payment late fees, missedcollection follow-up, and failure to return after a reported miss. Positive comments described responsive assistance and praised individual drivers. The pattern suggests that routine interactions often work well, but customers need more consistent follow-through when a problem is not resolved on first contact. This supports clear RFP and agreement standards for billing disputes, missed-pickup recovery, complaint closure, escalation, and reporting.

6. Use of Other Existing Programs
Figure 5. Reported use of selected existing contract services (n=71 usable responses; multi-select).

Christmas tree collection or drop-off was the most frequently reported service, selected by 21 respondents (29.6%).

Container exchange was reported by 16 respondents (22.5%). Community drop-off/compost events and paper shredding were each reported by 11 respondents (15.5%), curbside U-waste by 10 (14.1%), and used oil and filter July 20, 2026 Special & Regular CC Mtg Page 205 of 364

collection by three (4.2%). These programs extend the value of the collection agreement beyond weekly cart and bin service and were specifically recognized by several respondents.

Reported use is not a direct measure of program value or future demand. Respondents asked for stronger promotion of batteries, shredding, sharps, U-waste, drop-off opportunities, and other existing services. Low use may reflect limited awareness, eligibility, scheduling, or access rather than lack of interest. The feedback supports a more consistent bilingual outreach calendar and clearer instructions on how and when residents and businesses may use each program.

7. Summary of Open-Ended Comments / Feedback
Recurring themes
• Bulky items, special materials, and illegal dumping: respondents requested more comprehensive community drop-offs, an annual curbside bulky event, paint collection, tire or abandoned hazardous item response, and acceptance of small amounts of concrete or wood.
• Cost and value: comments requested smaller or lower-cost service for low-waste households, questioned continuing rate increases, and raised concerns about commercial and roll-off pricing. These comments emphasize the importance of transparent rate proposals and clearly defined service value. • Collection hours: three respondents described collection before approximately 6:00 or 6:30 a.m. as disruptive and requested a start time closer to 7:00 a.m. The City will need to balance neighborhood impacts with route safety, traffic, and operational feasibility.
• Parking and accessibility: respondents described vehicles parking too close to containers, collection being skipped when containers were obstructed, and the need for set-out assistance for customers with mobility limitations. Clear responsibilities and accessible-service procedures would help address these concerns. • Reliability and route capacity: comments referenced missed collections, no return after a reported miss, incomplete routes, damaged commercial containers, and trash left behind. These experiences reinforce the need for measurable completion standards and timely corrective service. • Recycling and organics education: respondents identified incorrect disposal of food waste and plastics and requested stronger education on proper sorting. Bilingual, plain-language instructions will be important to support participation and reduce contamination.
• Positive service experiences: respondents praised driver courtesy, responsiveness, bulky-item service, tree collection and giveaways, community partnership, and holiday schedule information. The RFP should preserve these strengths and require proposers to explain how they will maintain positive customer relationships.

July 20, 2026 Special & Regular CC Mtg Page 206 of 364
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation and Community Services

Date: July 20, 2026
Subject: Consideration to Approve a Non-Exclusive License Agreement with Impact Tennis Initiative for Tennis Programming at Pioneer Park
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Non-Exclusive License Agreement with Impact Tennis Initiative (Attachment “A” - Contract No. 2543) for tennis programming at Pioneer Park; and b. Authorize the City Manager, or designee, to make non-substantive edits and execute the agreement.

BACKGROUND:

1. Since October of 2015 through the middle of 2020, the City has been collaborating with Southern California Tennis Association (SCTA) and Neighborhood Junior Tennis Program (NJTP) to implement year-round tennis programming and competition for both youth and adults at Pioneer Park.

2. In 2021, the City contracted with Johnny Allen Tennis as part of the Community Class Program and began offering classes at Pioneer Park. Participation was good for the first two years but after, registration numbers started to decline. Since the summer of 2025, the program has not been able to host any sessions due to lack of registrations, leading to cancellations. This contract expired on June 30, 2026.

3. On August 14, 2025, staff was approached by a former tennis coach from the SCTA/NJTP with a collaboration proposal to implement tennis classes at the tennis courts at Pioneer Park.

4. On December 3, 2025, staff received a formal proposal from a non-profit organization Impact Tennis Initiative (ITI) for tennis programming at Pioneer Park.

July 20, 2026 Special & Regular CC Mtg Page 209 of 364
Consideration to Approve a Non-Exclusive License Agreement with Impact Tennis Initiative for Tennis Programming at Pioneer Park

ANALYSIS:

It is important for the City to offer fitness classes and activities like tennis instruction because they directly enhance the health, well-being, and quality of life of residents while strengthening community connections. Accessible recreation programs help reduce chronic health issues, promote active lifestyles for all ages, and provide safe, structured environments for youth development. Activities like tennis also build discipline, social skills, and confidence, while offering opportunities for residents to engage with one another in a positive setting. Additionally, these programs make the City more vibrant and attractive, supporting community pride and encouraging long-term investment in local parks and public spaces.

The City and NJTP began their collaboration in 2015 at which time NJTP was able to secure funding to revitalize the existing tennis court at Pioneer Park. This included the resurfacing of the court with new blended lines and nets as well as repair to the fencing surrounding the court.

Since then and up until the pandemic in 2020, NJTP and the City continued to work together towards the development and implementation of the expansion of tennis programs that will benefit the San Fernando community through grants, fundraising and other opportunities.

As the City reopened and restarted programs after the pandemic, staff was contacted by Johnny Allen Tennis with a fee-for-service proposal to provide tennis programming once again at Pioneer Park. The City went into contract with Johnny Allen Tennis as part of the Community Class Program and began offering classes in 2021. At first the program experienced good participation but after two (2) years registration numbers started to decline. Staff suspected cost to be the issue and tried to negotiate a lower rate with the contractor but was not successful. Since the summer of 2025, the program has not been able to host any sessions due to lack of registrations, leading to cancellations.

In August 2025, staff was approached by a former member of NJTP with an idea to reactivate the courts at Pioneer Park. By December 2025, staff received a formal proposal from another tennis organization, Impact Tennis Initiative (ITI), outlining a program plan that would offer the sport once again at Pioneer Park at a reasonable price for students. Fee information will be disclosed to City by ITI prior to the start of the season.

ITI has already developed a list of interested students who are ready to participate once the program is offered. To support the City's use and maintenance of the facility, a court rental fee of $15 per student, per season will be collected. Consistent with the City's existing contract class procedures, impact fees are determined by City Council and are subject to change at their discretion. ITI shall submit a roster no later than 30 days from start of each session.

July 20, 2026 Special & Regular CC Mtg Page 210 of 364
Consideration to Approve a Non-Exclusive License Agreement with Impact Tennis Initiative for Tennis Programming at Pioneer Park

ITI is a non-profit founded with a simple but powerful mission, to create meaningful impact in local communities through tennis. ITI recognizes that tennis is more than a sport, it’s a vehicle for building character, community and resilience. Although tennis is often perceived as an expensive and exclusive sport, ITI is working towards changing that narrative.

ITI's mission is to make tennis accessible and inclusive for youth and families, particularly those from underrepresented and low-income communities, by combining tennis instruction with mentorship and life skills development. Partnering with the City would expand youth sports opportunities at Pioneer Park, transforming the tennis courts into a welcoming community hub for recreation, wellness, and personal growth while ensuring tennis is accessible to everyone in San Fernando.

BUDGET IMPACT:

The City Council’s authorization for the City Manager to approval a Non-Exclusive License Agreement between the City and ITI would result in General Fund revenue from the fees that will be collected from ITI, for the term of the License Agreement. ITI has agreed to split the cost of the lights, limiting the City’s one-time total expense to $2,000 to purchase a storage unit to be installed on the court and portable rechargeable lights. This costs can be absorbed by the approved budget of Fiscal Year 2026-2027.

CONCLUSION:

It is recommended that the City Council approve a Non-Exclusive License Agreement with Impact Tennis Initiative for tennis programming at Pioneer Park; and authorize the City Manager, or designee, to make non-substantive edits and execute the agreement.

ATTACHMENTS:

A. Contract No. 2543 – Non-Exclusive License Agreement
July 20, 2026 Special & Regular CC Mtg Page 211 of 364
ATTACHMENT “A”
CONTRACT NO. 2543

NON-EXCLUSIVE LICENSE AGREEMENT
Parties: City of San Fernando and Impact Tennis Initiative Engagement: Use of City of San Fernando Pioneer Park Tennis Courts THIS NON-EXCLUSIVE LICENSE AGREEMENT FOR USE OF PIONEER PARK (this “Agreement”) is made and entered into as of July 20, 2026, by and between the CITY OF SAN FERNANDO, a California municipal corporation (“City”), and the IMPACT TENNIS INITIATIVE, a non-profit organization (“ITI”), and with respect to the following:

R E C I T A L S:

WHEREAS, City and ITI have common goals to promote and provide adequate community recreation and education programs that contribute to the health and general welfare of the San Fernando community, and otherwise encourage the development of good citizenship and enhance the quality of life, of the residents of City; WHEREAS, ITI is a youth tennis organization located in the neighboring city of Sylmar; and
WHEREAS, City owns and operates the Pioneer Park (the “Facility”), located at 828 Harding Avenue in the City of San Fernando; and
WHEREAS, ITI desires to use the Facility for recreational purposes, specifically, for instructional sessions for ITI’s youth participants; and WHEREAS, ITI has requested the use of the Pioneer Park tennis courts; and WHEREAS, City is willing to provide access to the requested Facility, upon the terms, provisions and conditions hereinafter set forth; and
WHEREAS, the terms of this Agreement were approved by the City Council of the City of San Fernando at its meeting of July 20, 2026 as part of the conditions of approval for ITI’s use of the Facility.

A G R E E M E N T:

NOW, THEREFORE, in consideration of the premises and the mutual covenants and promises contained herein, the receipt and sufficiency of which is hereby acknowledged, the City and ITI hereby agree as follows:

1. FACILITY.

1.1. Availability for Youth Tennis Programming Use. Except as otherwise provided herein, ITI shall have a non-exclusive license to use the Facility for purpose of conducting tennis instruction and activities for a period of time commencing on effective date and through July 20, 2026 Special & Regular CC Mtg Page 212 of 364
CONTRACT NO. 2543
2 June 30, 2031. Such activities include the conduct of the ITI’s own regular tennis instructional programming; match days, promotional events (beginner’s play days and community days) and showcase tournaments. Any additional activities of any kind, including tournaments involving other organizations or entities such as interleague games or tournaments, and traveling team games or tournaments are prohibited without City’s prior written permission. Any such written permission by the City for unauthorized use of the Facility will subject to regular resident facility use fee rates. In addition, under no circumstances shall ITI sublease the use of the Facility or otherwise allow any other persons or organization to use the Facility for any purpose. Violation of the foregoing shall constitute an immediate breach of this Agreement and the City shall be authorized to immediately terminate or suspend this Agreement without the need to first issue a Default Notice or allow for any cure period.

1.2. The City shall provide ITI, on a non-exclusive basis, access to the tennis courts at the Facility for ITI sponsored classes, games, celebrations, or other mutually agreed upon times including but not limited to in Usage Hours of Operation (Exhibit “A”) while allowing the City to provide public access to the courts without overlap. ITI’s right of access and use to the Facility shall be non-exclusive and shall at all times be subordinate and subject to City’s ownership rights in the Facility and the underlying real property where the Facility is located.

1.3 The City shall provide ITI access to an indoor facilities once per month at a City Facility for ITI sponsored board meetings stated in Usage Hours of Operation (Exhibit “A”) without programming overlap. Meetings are subject to availability of dates and times as determined by City in its sole and absolute discretion. All meetings shall be scheduled during regular business hours. Staff time will be charged if meetings are scheduled during non-business hours.

1.4 ITI will adhere to all Facility rules, including but not limited to the Rental and Usage Terms set forth in Exhibit “B”.

1.5 ITI will provide the City with a class and activity schedule as soon as reasonably possible but in no event later than seven (7) days prior to start of programming.

1.6 ITI shall be permitted to hang up program banners and advertisement banners at the Facility for ITI purposes as set forth in Banner Program Guidelines in Exhibit “C”, attached hereto and incorporated herein by this reference.

1.7. ITI shall ensure that Facility is properly maintained daily or after every use.

1.8. City shall ensure that Facility is properly maintained daily.

1.9 Right of Entry – If ITI would like to perform any modifications and improvements to the Facility, it may request a Right of Entry Permit (ROE). A ROE permit will be required if ITI desires to make any modifications and/or improvements to the Facility. A ROE will require a license agreement between the City and ITI prior to commencement of any modifications and/or improvements to the Facility. To initiate meetings regarding a ROE, please write a request in writing to the City of San Fernando and address the City Manager and copy Julio Salcedo, Director of Recreation and Community Services.

July 20, 2026 Special & Regular CC Mtg Page 213 of 364
CONTRACT NO. 2543
3 2. LIABILITY & INDEMNIFICATION.

2.1 ITI agrees to be financially responsible for all destruction of, damage to, or unnecessary abuse of City buildings, grounds or equipment in any way arising out of the use of occupancy thereof by ITI.

2.2 ITI agrees to indemnify and hold harmless without limit the CITY, and its officers, agents, employees, and elected and appointed officials, from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and costs of actions, including attorney’s fees for trial and on appeal, of any kind an nature arising or growing out of or in any way connected with the performance of this Agreement, caused by any act or omission of ITI, its agents, servants, employees, clients, guests or invitees, or because of or due to the mere existence of the Agreement between the parties.

2.3 Prior to the beginning of each session, ITI shall also require all of its participants and coaches to submit properly executed individual waivers containing similarly indemnifications listed in 2.1 holding the City and its officials and employees harmless from any liability associated with their use of the Park or any City-owned facilities used by ITI. Refer to Exhibit “D” for liability sample.

2.4 The provisions of this Section, shall survive the expiration or termination of this Agreement, for a period of three years.

3. INSURANCE.

3.1 Coverage. ITI shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, the insurance listed below:

ITI shall obtain and maintain, at its sole cost and expense, comprehensive public liability and property damage coverage, insuring against claims for injuries to persons and property occurring in, upon or about the Facility that has a limit of liability, per occurrence and aggregate, of not less than Two Million Dollars ($2,000,000) for injuries to person or persons, and not less than One Million Dollars ($1,000,000) for property damage. Such coverage shall (a) name City as an additional insured, (b) contain a provision that the policy will not be canceled without at least thirty (30) days prior notice to City, (c) provide that coverage afforded thereby will be primary and that any coverage carried by City shall be noncontributing with respect thereto, and (d) contain a waiver of any right of subrogation against City that arises, or might arise, by reason of any payment under such policy or by reason of any act or omission of City.

ITI agrees that if it does not keep the insurance required in this Agreement in full force and effect, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, after reasonable notice to ITI, City may take out the necessary insurance and pay, at ITI’s expense, the premium thereon.

3.2 Certificate. ITI shall supply City with a Certificate of Insurance as a precondition to commencing any activities at the Facility.

July 20, 2026 Special & Regular CC Mtg Page 214 of 364
CONTRACT NO. 2543
4 3.3 Waiver. ITI waives any and all rights of recovery against City for loss of, or damage to, ITI’s property or the property of others under ITI’s control, where such loss or damage is insured against under any insurance policy in force at the time of such loss or damage. ITI shall, upon obtaining any policies of insurance affecting the Facility, give notice to the insurer that the foregoing mutual waiver of subrogation is contained in this Agreement.

4. FINANCIAL REPORTING.

4.1 Upon request, ITI shall submit to the City the following fiscal documents within 45 days:
i. Annual Form 990 or Form 990-EZ (if gross receipts are over $50,000) or Form 990-N (if gross receipts are less than $50,000) every year as required by the IRS.
ii. Annual organizations budget (prepared by a Certified Public Accountant). iii. Proof of Employer Identification number (EIN).
iv. Tax except Letters from IRS.
v. California Franchise Tax Board Verification Letter.
vi. Copy of Form 1013.
vii. Organizations by-laws, including mission, rules for board meetings, fiscal responsibilities, and code of ethics.
viii. List of all active board members (proof of activity).

4.2 ITI can be subject to an independent audit (at the cost of ITI) as requested by the City of San Fernando.

4.3 ITI shall maintain annual membership of the California Association of Non-profits and/or National Association of Non-profits.

5. TERM OF AGREEMENT. The term of this Agreement and the license rights sent forth herein shall commence on the effective date and end June 30, 2031, unless earlier terminated in accordance with this Agreement.

6. TERMINATION OF AGREEMENT.

6.1 TERMINATION WITHOUT CAUSE. Either party may terminate this Agreement without cause by providing thirty (30) days prior notice to the other party.

6.2 TERMINATION WITH CAUSE; EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to adhere to any term or condition set forth under this Agreement, including Exhibits “A”, “B”, and “C” (or fails to timely perform or properly perform any such duty, obligation, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the July 20, 2026 Special & Regular CC Mtg Page 215 of 364
CONTRACT NO. 2543
5 Event of Default shall be cured, which shall not be less than the applicable cure period set forth under Sections 6.2(B) and 6.2(C) below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. ITI shall cure the following Events of Defaults within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of ITI to timely provide CITY or CITY’s employees or agents with copies of necessary permits or other documentation required under this Agreement. Prior to the expiration of the 3-day cure period, ITI may submit a written request for additional time to cure the Event of Default upon a showing that ITI has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, City shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 6.2(B)(i) that exceeds three (3) calendar days from the end of the initial 3-day cure period; or
ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, ITI may submit a written request for additional time to cure the Event of Default upon a showing that ITI has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section

6.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
iii. In addition to any other failure on the part of ITI to adhere to any term or condition set forth under this Agreement and its Exhibits (or where ITI fails to timely perform or properly perform any such duty, obligation, or task set forth under this Agreement), an Event of Default on the part of ITI shall include, but shall not be limited to the following: (i) ITI’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (ii) ITI’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by ITI relating to this Agreement is false, misleading or erroneous in any material respect.

July 20, 2026 Special & Regular CC Mtg Page 216 of 364
CONTRACT NO. 2543
6 C. CITY shall cure any Event of Default asserted by ITI within forty-five (45) calendar days of the ITI’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period.

D. CITY, in its sole and absolute discretion, may also immediately suspend the ITI’s access and use of the Facility under this Agreement pending ITI’s cure of any Event of Default by giving ITI written notice of CITY’s intent to suspend the ITI’s access and use of the Facility (hereinafter, a “Suspension Notice”).

CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, the City reserves the right to restrict ITI’s access to portions of the Facility that ITI would otherwise be permitted to use under this Agreement.

E. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach.

No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The terms and conditions imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to ITI, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to ITI, the CITY may suspend or terminate ITI’s access and use of a portion of the Facility that the City has determined has not been used in compliance with the terms and conditions of this Agreement, for a period of time up to or including the remainder of the Term of this Agreement;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for ITI’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy. ITI shall be liable for all legal fees plus other costs and expenses that CITY July 20, 2026 Special & Regular CC Mtg Page 217 of 364
CONTRACT NO. 2543
7 incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, ITI’s sole remedy shall be the suspension or termination of this Agreement.

6.3 SCOPE OF WAIVER. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

7. NONDISCRIMINATION. ITI shall not discriminate on the basis of race, color, sex, age, religion, national origin or any other basis prohibited by law in its use of the Facility. A copy of ITI’s non-discrimination policy will be provided prior to the start of programming.

8. FEES AND CHARGES.

8.1 Fees.

A. For each session, the CITY will charge the ITI for use of the Facility an impact fee of $15.00 per youth enrolled in ITI’s program. Impact fees are determined by City Council and are subject to change at their discretion. ITI shall submit a roster no later than 30 days from start of each session.

B. ITI shall obtain and maintain, at its sole cost and expense a non-profit status as required by State and Federal law. ITI shall provide the most recent filed Federal and State financial statements.

C. ITI shall ensure that a minimum of Fifty Percent (50%) of the youth participating in the League are residents of the CITY. Proof of residency must be available upon 45 days of request.

D. ITI shall annually disclose the cost of registration for the ITI participants to the CITY each prior to the beginning of each fiscal year.

E. ITI will submit a report to the CITY no later than 30 days from the end of each fiscal year containing the following information: the number of children registered, their ages, any special honors earned, special programs, camps or clinics held, the number of CITY residents registered, and the cost of registration.

F. ITI agrees to compensate the CITY for the use of the Facility provided under this Agreement, and ITI agrees to accept in full satisfaction for use of such facility.

8.2 Billing. City shall submit to ITI an invoice, at the completion of each session, for the use of the Facility provided pursuant to this Agreement. Any invoice dispute for July 20, 2026 Special & Regular CC Mtg Page 218 of 364
CONTRACT NO. 2543
8 facilities/services provided shall be submitted within ten (10) business days of receipt of the invoice.

8.3 Method of Payment. Impact Fees shall be paid within 30 days from receipt of invoice.

9. APPLICABLE LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

10. NOTICE. Any notice, request, direction, instruction, demand, consent, waiver, approval or other communication required or permitted to be given hereunder shall not be effective unless it is given in writing and shall be delivered (a) in person, (b) by certified mail, postage prepaid, return receipt requested, (c) by facsimile, or (d) by a commercial overnight courier that guarantees next day delivery and provides a receipt, and addressed to the parties at the addresses stated below, or at such other address as either party may hereafter notify the other in writing as aforementioned:

Organization: Impact Tennis Initiative
12739 Amboy Avenue
Sylmar, California 91342
Attention: Porfirio Cervantes
Email: [email protected]
City: City of San Fernando
117 Macneil Street
San Fernando, California 91340
Attention: Director of Recreation and Community Services Telephone: (818) 898-1290
email: [email protected]
Service of any such notice or other communications so made shall be deemed effective on the day of actual delivery (whether accepted or refused) as evidenced by confirmed answerback if by facsimile (provided that if any notice or other communication to be delivered by facsimile is unable to be transmitted because of a problem affecting the receiving party’s facsimile machine, the deadline for receiving such notice or other communication shall be extended through the next business day), as shown by the addressee’s return receipt if by certified mail, and as confirmed by the courier service if by courier; provided, however, that if such actual delivery occurs after 5:00 p.m. (local time where received) or on a non- business day, then such notice or demand so made shall be deemed effective on the first business day immediately following the day of actual delivery. No communications via electronic mail shall be effective to give any notice, request, direction, demand, consent, waiver, approval or other communications hereunder.

11. ATTORNEYS’ FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, the parties agree that the prevailing party shall be entitled to recover attorney’s fees from the opposing party in any amount determined by the court to be reasonable.

July 20, 2026 Special & Regular CC Mtg Page 219 of 364
CONTRACT NO. 2543
9 IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.

CITY OF SAN FERNANDO IMPACT TENNIS INITIATIVE
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

July 20, 2026 Special & Regular CC Mtg Page 220 of 364
CONTRACT NO. 2543
10 EXHIBIT “A”
Usage Hours of Operation
Tennis Courts Dates _________ to _________
Event Date (s) Description/Notes
Court #1
Court #2
Meeting Dates (Indoor Facility)
Event Date (s) Description/Notes
Keys Events
Event Date (s) Description/Notes
Match Days TBD • Event gathers high volume of participantsSpecial Event Application required and due 45 days prior to event.

Community Days TBD • Event gathers high volume of participantsSpecial Event Application required and due 45 days prior to event.

Showcase
Tournaments/Team
Challenges
TBD • Event gathers high volume of participantsSpecial Event Application required and due 45 days prior to event.

July 20, 2026 Special & Regular CC Mtg Page 221 of 364
CONTRACT NO. 2543
11 EXHIBIT “B”

RENTAL AND USAGE TERMS

1. ITI further states that, to the best of his/her knowledge, the CITY property, for use of which application is herby made, will not be used for the commission of any act intended to further any program or movement the purpose of which is to accomplish the overthrow of the Government of the United States by force, violence or other unlawful means.

2. Agreement is only good for activities and times stated. Any additional activities and/or hours will require submission of appropriate application.

3. The use and/or advertising of drugs, alcohol or tobacco products are NOT ALLOWED AT ANY TIME on or in CITY facilities. NO SMOKING is allowed on or in CITY facilities. Betting and/or other forms of gambling is NOT ALLOWED.

4. Responsible adults (21 years or older) must be present AT ALL TIMES when a group of minors are using the facilities.

5. ITI shall have a copy of this agreement available on site at all times.

6. Arrival of set party shall not be earlier than set time on the application. Departure of set party shall not exceed set time on application. Set-up/Clean-up time MUST be accounted for in the set time of the contract. A penalty charge will be assessed if arrival is earlier or if departure is later than set time.

7. Persons in attendance shall restrict their activities to those facilities, or portions thereof, their application entitles them. Failure to comply may result in the termination of the event.

8. There will be no storage provided. Items/articles CAN NOT BE LEFT PRIOR to the event nor AFTER the event (ex. food, decorations, etc.). The CITY is not responsible for any personal items/articles lost, stolen, or misplaced.

9. Upon the conclusion of the event, the agent and/or the organization must leave the facilities in the same condition as found. Such condition to be determined by an authorized representative. ITI shall be financially responsible for damages and/or cleaning needs required to restore facility back to its pre-occupied condition.

10. Keys can only be used during permit hours. All keys shall be returned upon expiration of permits. Failure to return keys shall result in a fee for key replacement and may result in a fee for re-keying of facilities.

11. ITI and/or their representatives shall maintain a civil attitude, mutual respect and team cooperation at all times. Failure to do so may result in revocation of permit.

12. ITI and/or their representatives shall promptly report any deficiencies of facilities or service requests to the Recreation and Community Services Department at (818) 898-1290.

July 20, 2026 Special & Regular CC Mtg Page 222 of 364
CONTRACT NO. 2543
12 13. ITI and/or their representatives shall arrive with sufficient amount of time to inspect facilities and allow for repairs.

14. Any repair inquiries must be placed to the Recreation and Community Services main office no later than 1:00 p.m. and will be forwarded to the CITYS Public Works Department that same day.

The following is the contact information for the RCS main office:
(818) 898-1290
Monday through Friday 9:00 a.m. to 5:00 p.m.

Any repair inquiries placed after 1:00 p.m. will be addressed the following business day.

Response time will vary depending on the situation.

For urgent maintenance issues, such as power outages and sewage overflow, contact the front office at (818) 898-1290 or report through the MySanFernando application.

For emergencies dial 911.

July 20, 2026 Special & Regular CC Mtg Page 223 of 364
CONTRACT NO. 2543
13 EXHIBIT “C”
Banner Program Guidelines
• Subject to the terms and conditions set forth in this Agreement, ITI shall be permitted to operate a banner program that will include managing the sales, ordering (if necessary), installation, maintenance, removal and disposal of banners in specified locations in tennis courts or on Facility (the “banner advertising program”), as more particularly described below.
• Except as otherwise authorized by CITY in writing, ITI shall, at its sole cost and expense, furnish all materials and equipment, excluding CITY park equipment, that may be required for Banner Program under to this Agreement.
• This term of the Banner Program shall be from the Commencement Date through the Effective Date, unless extended or sooner terminated as provided herein. • ITI shall make all documents, invoices and other records maintained by ITI in connection with this Agreement available to CITY for review and audit upon twenty-four (24) advance notice. CITY may conduct such review and audit at any time during ITI’s regular working hours.
• CITY shall provide ITI with all pertinent data, documents and other requested information as is reasonably available for the proper performance of ITI services. • At completion of the season, ITI shall provide the CITY a summary report of revenues generated from Banner Program.
• In the event any claim or action is brought against the CITY relating to ITI’s performance in connection with this Agreement, ITI shall render any reasonable assistance that the CITY may require.
• ITI shall remove and dispose of all banner advertisements, excluding ITI banner advertisements, placed in tennis courts or on the Facility within ten (10) calendar days of the effective date of termination.

ADVERTISING GUIDELINES. CITY declares that the advertising locations in the specified locations on the tennis courts or on field facilities located in the Facility are nonpublic forums.

All banner advertisements shall be commercial advertisements that propose commercial transactions and services and shall conform to the following rules.

Unacceptable Advertising. ITI shall not accept and/or display advertisements:

1.1.1. That involve tobacco or tobacco related products;

1.1.2. That involve alcohol or alcohol related products; July 20, 2026 Special & Regular CC Mtg Page 224 of 364
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14 1.1.3. That involve unlawful or illegal goods (including drugs), services or activities;

1.1.4. That involve “junk food” products (for purposes of these guidelines “junk food” means food that is high in calories, fat and/or salt and with low nutritional values);

1.1.5. That relate to an adult business (for purposes of these guidelines “adult business” shall have the meaning set forth in Section 106-1022 of Division 2 of Article VI or Chapter 106 of the San Fernando City Code);

1.1.6. That relate to political campaigns or political issues;

1.1.7. That relate to religious issues;

1.1.8. That imply endorsement of any goods, services, or activities by CITY; or

1.1.9. That infringe on any copyright, trade or service mark, title or slogan.

Violation of Advertising. ITI shall promptly remove advertisements that are in violation of this Agreement within twenty-four (24) hours upon a verbal or written request by CITY.

ADVERTISING GUIDELINES. CITY may amend these guidelines at any time with a fifteen (15) calendar day written notice to ITI.

ADVERTISING SPACE. ITI shall be responsible for the installation, removal and off-site disposal of banner advertisements. CITY reserves the right to approve all materials, dimensions and locations of banner advertising to be placed in the locations identified in Section 2.1 below.

Banner Advertisement Placement. ITI may install banner advertisements in the following locations:

Parks Tennis Court Location
Pioneer Park 1, 2 court fence
ITI, at no cost to the CITY, shall provide additional hardware as needed to prepare the locations identified above for the installation of banner advertisements. All additional hardware, once installed, shall become the CITY’s property and shall not be removed by ITI, unless requested by the CITY. ITI shall provide the City Representative with photographic record of installed banner advertisements within three (3) business days of installation.

BANNER ADVERTISEMENT DIMENSIONS. Excluding CITY banner advertisements, all banner advertisements shall meet the following dimension requirements:

Park Location Maximum Dimensions
Pioneer Park Tennis court 12ft x 3.5ft
July 20, 2026 Special & Regular CC Mtg Page 225 of 364
CONTRACT NO. 2543
15 CITY USE OF BANNER ADVERTISEMENT LOCATIONS. CITY may advertise or promote CITY programs and events at one (1) or more of the advertising locations identified above at no cost to the CITY. CITY shall provide ITI with a minimum fifteen (15) day advance notice, specifying the program or event and the dates for posting, prior to the installation date of the CITY’s banner advertisement.

BANNER ADVERTISING MATERIALS. All banner advertising materials shall be of the highest industry standards. All banner advertisements shall be affixed using short-term removable material.

CHANGE OF BANNER ADVERTISEMENT. The change out of banner advertisements is ITI’s sole responsibility and shall be performed Mondays through Sunday (when courts are not in use) during the hours of 8 a.m. and 6:00 p.m.

BANNER ADVERTISEMENT MAINTENANCE. ITI shall maintain banner advertisements in a clean condition free from dirt or residue.

DAMAGE TO BANNER ADVERTISEMENTS. CITY assumes no liability for damages to banner advertisements as a result of causes beyond the control, and without the fault or negligence of the CITY. ITI shall advise advertisers that vinyl banner advertisements have a limited life span due to sun fading, possible wind damage or vandalism. If a damaged banner advertisement needs to be removed, the CITY shall make its best effort to notify ITI via written notice within twenty-four (24) hours of the CITY’s notice of the damaged banner advertisement.

ITI shall remove a banner advertisement, or portion thereof, that is placed improperly or that becomes cracked, peeled, or damaged, regardless of the cause thereof, at no cost to CITY, within three (3) business days after the date of the CITY’s written notice sent either by mail or facsimile to ITI.

If the deficiencies are not corrected within three (3) business days from the date of the CITY’s written notice, the CITY may remove the material and bill ITI accordingly for labor. CITY shall charge ITI the standard hourly wage for a CITY Maintenance Worker to remove the material. ITI shall remit payment to CITY within thirty (30) business days of receipt of the CITY’s invoice.

If ITI fails to timely submit payment, the CITY may terminate this Agreement for breach and/or pursue other legal or equitable remedies.

GRAFFITI. In the event that any banner advertising is damaged due to graffiti or vandalism, the CITY shall provide a verbal or written notice to ITI and request ITI’s replacement of the advertisement at no cost to the CITY. ITI shall promptly remove the advertisement within twenty-four (24) hours of receipt of the CITY’s written request. ITI, where appropriate, shall require advertisers to apply anti-graffiti coatings on banner advertisements.

REMOVAL OF DATED MATERIALS. ITI shall apply an expiration date to the advertising terms for all banner advertisements with dated content. ITI shall remove all dated materials within ten (10) calendar days of the expiration of an advertising term.

July 20, 2026 Special & Regular CC Mtg Page 226 of 364
CONTRACT NO. 2543
16 EXHIBIT “D”
Liability Sample
City of San Fernando
Release, Waiver of Liability, Assumption of Risk and
Hold Harmless Indemnification Agreement
(Please Read Carefully Before Signing)
In consideration my participation with the Impact Tennis Initiative, “ITI”, I hereby waive, release, and discharge any and all claims for damages for death, personal injury, or property damage which I may have, or which hereafter accrue to me, against the City of San Fernando as a result of my participation in ITI programming. This release is intended to discharge the City of San Fernando, its officers, officials, employees, and volunteers from and against any and all liability arising out of or connected in any way with my participation in ITI programming, even though that liability may arise out of the negligence or carelessness on the part of persons or Entities mentioned above. I further understand that accidents and injuries can arise out of ITI; knowing the risks, nevertheless, I hereby agree to assume those risks and to release and to indemnify and holds harmless all of the persons or entities mentioned above who (through negligence or carelessness) might otherwise be liable to me, or my heirs or assigns, for damages. It is further understood and agreed that this waiver, release, and assumption of risk is to be binding on my heirs and assigns.
________________________________________ _________________ Participant’s Signature Date
________________________________________
Participant’s Printed Name
FOR MINORS (UNDER 18 AT THE TIME OF REGISTRATION)
This is to certify that I, as parent or legal guardian, have legal responsibility for this participant.

I have read and understand the significance of this RELEASE, WAIVER OF LIABILITY, ASSUMPTION OF THE RISK AND HOLD HARMLESS INDEMNIFICATION AGREEMENT and do consent and agree to all of its provisions.
______________________________________ __________________ Parent/Legal Guardians Signature Date
______________________________________
Parent/Legal Guardians Printed Name
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AGENDA REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Julio Salcedo, Director of Recreation and Community Services

Date: July 20, 2026
Subject: Consideration to Approve a Non-Exclusive License Agreement with San Fernando National Little League for the Use of Baseball Fields and Concession Stand for Youth Baseball Programming at Pioneer Park
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Non-Exclusive License Agreement with San Fernando National Little League (SFNLL) (Attachment “A” – Contract 2544) for the Use of Baseball Fields and Concession Stand for Youth Baseball Programming at Pioneer Park; and
b. Authorize the City Manager, or designee, to make non-substantive edits and execute the agreement.

BACKGROUND:

1. On March 3, 2014, the City Council formally approved yearly Non-Exclusive License Agreements with San Fernando National Little League (Contract No. 1736) for the use of park facilities for baseball programming.

2. On January 19, 2016, the City Council approved a 10-year agreement ending July 31, 2026, with San Fernando National Little League (Contract No. 1811) for the use of baseball fields and concession stand at Pioneer Park.

ANALYSIS:

Since 1948, the City has provided youth organizations access to local public parks and fields for children to benefit from recreational sport activities that included informal partnerships with various leagues for the use of recreational and athletic facilities. Partnering with youth sports agencies such as San Fernando Little League is important for the city because it expands access to affordable recreational programming, promotes youth health and wellness, and strengthens July 20, 2026 Special & Regular CC Mtg Page 231 of 364
Consideration to Approve a Non-Exclusive License Agreement Renewal with San Fernando National Little League for the Use of Baseball Fields and Concession Stand for Youth Baseball Programming at Pioneer Park

community connections. These partnerships provide local children with structured opportunities to stay physically active while developing valuable life skills such as teamwork, discipline, leadership, and perseverance. Youth sports also create positive spaces for mentorship and engagement, helping reduce risk factors associated with unsupervised time and promoting safer neighborhoods. Additionally, collaborations with community-based sports organizations allow the city to maximize the use of parks and athletic facilities, share operational responsibilities, and stretch limited public resources more effectively. By supporting organizations like San Fernando Little League, the city invests in healthier youth, stronger families, and a more vibrant and connected San Fernando community.

San Fernando National Little League has partnered with the City for many years to provide organized youth baseball programming serving children and families throughout the community and its neighboring cities. The league utilizes City baseball facilities for practices, games, tournaments, and related activities during the baseball season. Under the current agreement, the league has coordinated field usage with City staff and operated concession services during league activities. The partnership has helped maximize recreational programming opportunities while supporting the maintenance and activation of City park facilities.

The current agreement expired on Friday, July 31, 2026, and staff recommends renewal to ensure continuity of programming for the upcoming baseball seasons that starts in March 6, 2027. The proposed agreement continues a collaborative partnership that benefits the community by providing accessible youth sports opportunities and structured recreational programming that would expand from August 1, 2026 to July 31, 2036. Also, the League will ensure that a minimum of 50% of the youth participating in the League are residents of the City. Proof of residency must be available upon 45 days of request.

Key components of the agreement include:
• Designated use of City baseball facilities for league practices, games, and special events; • Use and operation of the concession stand during authorized league activities; • Coordination of field scheduling and maintenance responsibilities between the City and the league;
• Requirements for liability insurance and indemnification consistent with City standards; • Compliance with all City rules, regulations, and facility use policies; and • Expectations related to cleanliness, security, and operational oversight of facilities.

Youth sports programs such as baseball contribute positively to community wellness, youth development, and family engagement. The continued partnership also supports the City’s goal of expanding recreational opportunities and strengthening community-based programming.

Staff has prepared the proposed agreement and determined that the renewal continues to serve the best interests of the City and the community.

July 20, 2026 Special & Regular CC Mtg Page 232 of 364
Consideration to Approve a Non-Exclusive License Agreement Renewal with San Fernando National Little League for the Use of Baseball Fields and Concession Stand for Youth Baseball Programming at Pioneer Park

BUDGET IMPACT:

Approval of the renewal agreement will result in General Fund revenue from the Impact Fees that will continue to be collected from SFNLL for the term of the agreement. The League will pay the City an impact fee of $15 dollars per participant per season. In prior years, the League provided an average of $700 to $800 per season, depending on registrations.

CONCLUSION:

It is recommended that the City Council approve a Non-Exclusive License Agreement with SFNLL for the Use of Baseball Fields and Concession Stand for Youth Baseball Programming at Pioneer Park; and authorize the City Manager, or designee, to make non-substantive edits and execute the agreement.

ATTACHMENTS:

A. Contract No. 2544
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CONTRACT NO. 2544

NON-EXCLUSIVE LICENSE AGREEMENT
Parties: City of San Fernando and San Fernando National Little League Engagement: Use of City of San Fernando Pioneer Park Baseball Fields and Concession Stand THIS NON-EXCLUSIVE LICENSE AGREEMENT FOR USE OF PIONEER PARK (this “Agreement”) is made and entered into as of July 20, 2026, by and between the CITY OF SAN FERNANDO, a California municipal corporation (“City”), and the SAN FERNANDO NATIONAL LITTLE LEAGUE, a non-profit organization (“League”), and with respect to the following:

R E C I T A L S:

WHEREAS, City and League have common goals to promote and provide adequate community recreation and education programs that contribute to the health and general welfare of the San Fernando community, and otherwise encourage the development of good citizenship and enhance the quality of life, of the residents of City; WHEREAS, League is a youth baseball organization located within the City of San Fernando; and
WHEREAS, City owns and operates the Pioneer Park (the “Facility”), located at 828 Harding Avenue; and
WHEREAS, League desires to use the Facility for recreational purposes, specifically, for practices and games for the League’s youth participants; and WHEREAS, League has requested the use of three baseball fields, south end grass area, indoor space, and one concession stand at the Facility; and WHEREAS, City is willing to provide access to the requested Facility, upon the terms, provisions and conditions hereinafter set forth; and
WHEREAS, the terms of this Agreement were approved by the City Council of the City of San Fernando at its meeting of July 20, 2026, as part of the conditions of approval for the League’s use of the Facility.

A G R E E M E N T:

NOW, THEREFORE, in consideration of the premises and the mutual covenants and promises contained herein, the receipt and sufficiency of which is hereby acknowledged, the City and the League hereby agree as follows:

1. FACILITY.

1.1. Availability for Youth Baseball League Use. Except as otherwise provided herein, the League shall have a non-exclusive license to use the Facility for purpose of conducting baseball games and certain specified food concessions in connection with the conduct of such baseball games for a period of time commencing on August 1, 2026 and through July 31, 2036.

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CONTRACT NO. 2544
2 Such activities include the conduct of the League’s own regular seasonal baseball game programming; the San Fernando National Little League Opening Day; All-Stars Programming; Halloween Trunk-er Treat; and the Toy for Tots Event. Any additional activities of any kind, including tournaments involving other organizations or entities such as interleague games or tournaments, and traveling team games or tournaments are prohibited without City’s prior written permission. Any such written permission by the City for unauthorized use of the Facility will subject to regular resident facility use fee rates.” In addition, under no circumstances shall the League sublease the use of the Facility or otherwise allow any other persons or organization to use the Facility for any purpose. Violation of the foregoing shall constitute an immediate breach of this Agreement and the City shall be authorized to immediately terminate or suspend this Agreement without the need to first issue a Default Notice or allow for any cure period.

1.2. The City shall provide the League, on a non-exclusive basis, access to three baseball fields and south end grass area at the Facility for League sponsored practices, games, celebrations, or other mutually agreed upon times including but not limited to in Usage Hours of Operation (Exhibit “A”) while allowing the City to provide public access to nearby green space and programming without overlap. Leagues right of access and use to the Facility shall be non-exclusive and shall at all times be subordinate and subject to City’s ownership rights in the Facility and the underlying real property where the Facility is located.

1.3. The City shall provide the League access to one (1) concession stand at the Facility for League sponsored practices, games, celebrations, or other mutually agreed upon times including but not limited to in Usage Hours of Operation (Exhibit “A”) while allowing the City to provide public access to nearby green space and programming without overlap. The City desires to protect the health and safety of all persons in attendance during the League’s use of the Facility and therefore the League’s permitted use of the concession stand shall be subject to the following terms and conditions:

A. The League shall comply with all terms of the Rental and Usage Terms set forth in Exhibit “B”, attached hereto and incorporated herein by this reference.

B. The League shall provide to City, no later than seven (7) calendar days prior to any event at which food will or may be sold from the concession stand, a copy of all applicable permits issued by the Los Angeles County Department of Public Health (LACDPH) for the sale of foods at the Facility concession stand. The League agrees that all such permits issued by the LACDPH to the League shall remain valid and in good standing at all times during the usage period set forth under Section 1.1, above and Section 1.4, below. Under no circumstances shall League engage in any food sales or food preparation activities that are not expressly authorized under any and all valid and operable permits that have been issued to League by the LACDPH or that do not otherwise comply with the City’s Rental and Usage Terms or the San Fernando Municipal Code. In the event of any conflict or inconsistency between the terms of any permit issued by the LACDPH and the terms of the Rental and Usage Terms or the San Fernando Municipal Code, the more restrictive policy in terms of authorized uses or activities shall govern and control. The terms and conditions of the permits issued to the League under subsection 1.3(B) above are hereby incorporated by reference in this Agreement. Failure to adhere to the terms and July 20, 2026 Special & Regular CC Mtg Page 235 of 364
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3 conditions of said permits shall be a breach of this Agreement pursuant to section

5.2 below and City reserves the right to terminate this Agreement and the use authorization set forth herein and/or suspend the League’s use of the concession stand until the League has demonstrated to City’s satisfaction that it will comply with the conditions of section 1.3 of this Agreement. City also reserves the right during the pendency of any proceedings to revoke or suspend any permit issued to the League by the LACDPH, the League shall refrain from selling any foods which would have otherwise been authorized by the suspended or revoked permit. Failure to comply with this subsection D shall be a breach of this Agreement under section

5.2 below and City reserves the right to immediately suspend the League’s use of the concession stand to sell certain foods, or use of the concession stand in its entirety, until the League has provided City with a true and correct copy of valid and appropriate permit.

Should City become aware of any allegations of the League selling foods that are not authorized by a valid permit issued by the LACDPH to the League, City shall report said allegation to the LACDPH. City shall provide the League with written notice of the allegation and a copy of the report submitted to the LACDPH.

1.4 The City shall provide the League access to the indoor facilities once per month at the Facility for League sponsored board meetings stated in Usage Hours of Operation (Exhibit “A”) without programming overlap. Meetings are subject to availability of dates and times as determined by City in its sole and absolute discretion. All meetings shall be scheduled during regular business hours. Staff time will be charged if meetings are scheduled during nonbusiness hours.

1.5 The League will adhere to all Facility rules, including but not limited to the Rental and Usage Terms set forth in Exhibit “B”.

1.6 The League will provide the City with a practice and game schedule as soon as reasonably possible but in no event later than seven (7) days prior to opening day.

1.7 League shall be permitted to hang up league banners and advertisement banners at the Facility for League purposes as set forth in Banner Program Guidelines in Exhibit “C”, attached hereto and incorporated herein by this reference.

1.8. League shall ensure that Facility is properly maintained daily as set forth in the Maintenance Schedule Exhibit “D”, attached hereto and incorporated herein by this reference.

1.9. City shall ensure that Facility is properly maintained daily as set forth in the Maintenance Schedule as set forth in Exhibit “D”, attached hereto and incorporated herein by this reference.

1.10 Right of Entry – If the League would like to perform any modifications and improvements to the Facility, it may request a Right of Entry Permit (ROE). A ROE permit will be required if League desires to make any modifications and/or improvements to the Facility. A ROE will require a license agreement between the City and League prior to commencement of July 20, 2026 Special & Regular CC Mtg Page 236 of 364
CONTRACT NO. 2544
4 any modifications and/or improvements to the Facility. To initiate meetings regarding a ROE, please write a request in writing to the City of San Fernando and address the City Manager and copy to the Director of Recreation and Community Services.

2. LIABILITY & INDEMNIFICATION.

2.1 League agrees to be financially responsible for all destruction of, damage to, or unnecessary abuse of City buildings, grounds or equipment in any way arising out of the use of occupancy thereof by the League.

2.2 The League agrees to indemnify and hold harmless without limit the CITY, and its officers, agents, employees, and elected and appointed officials, from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and costs of actions, including attorney’s fees for trial and on appeal, of any kind an nature arising or growing out of or in any way connected with the performance of this Agreement, caused by any act or omission of the League, its agents, servants, employees, clients, guests or invitees, or because of or due to the mere existence of the Agreement between the parties.

2.3 Prior to the beginning of each season, the League shall also require all of its players and coaches to submit properly executed individual waivers containing similarly indemnifications listed in 2.1 holding the City and its officials and employees harmless from any liability associated with their use of the Park or any City-owned practice facilities used by League. Refer to Exhibit “E” for liability sample.

2.4 The provisions of this Section, shall survive the expiration or termination of this Agreement, for a period of three years.

3. INSURANCE.

3.1 Coverage. League shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, the insurance listed below:

A. League shall obtain and maintain, at its sole cost and expense, comprehensive public liability and property damage coverage, insuring against claims for injuries to persons and property occurring in, upon or about the Facility that has a limit of liability, per occurrence and aggregate, of not less than Two Million Dollars ($2,000,000) for injuries to person or persons, and not less than One Million Dollars ($1,000,000) for property damage. Such coverage shall (a) name City as an additional insured, (b) contain a provision that the policy will not be canceled without at least thirty (30) days prior notice to City, (c) provide that coverage afforded thereby will be primary and that any coverage carried by City shall be noncontributing with respect thereto, and (d) contain a waiver of any right of subrogation against City that arises, or might arise, by reason of any payment under such policy or by reason of any act or omission of City.

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CONTRACT NO. 2544
5 B. League agrees that if it does not keep the insurance required in this Agreement in full force and effect, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, after reasonable notice to League, City may take out the necessary insurance and pay, at League expense, the premium thereon.

3.2 Certificate. League shall supply City with a Certificate of Insurance as a precondition to commencing any activities at the Facility.

3.3 Waiver. League waives any and all rights of recovery against City for loss of, or damage to, League’s property or the property of others under League’s control, where such loss or damage is insured against under any insurance policy in force at the time of such loss or damage. League shall, upon obtaining any policies of insurance affecting the Facility, give notice to the insurer that the foregoing mutual waiver of subrogation is contained in this Agreement.

4. FINANCIAL REPORTING.

4.1 Upon request, the league shall submit to the City the following fiscal documents within 45 days:
i. Annual Form 990 or Form 990-EZ (if gross receipts are over $50,000) or Form 990-N (if gross receipts are less than $50,000) every year as required by the IRS.
ii. Annual organizations budget (prepared by a Certified Public Accountant). iii. Proof of Employer Identification number (EIN).
iv. Tax except Letters from IRS.
v. California Franchise Tax Board Verification Letter.
vi. Copy of Form 1013.
vii. Organizations by-laws, including mission, rules for board meetings, fiscal responsibilities, and code of ethics.
viii. List of all active board members (proof of activity).

4.2 League can be subject to an independent audit (at the cost of the League) as requested by the City of San Fernando.

4.3 League shall maintain annual membership of the California Association of Non-profits and/or National Association of Non-profits.

5. TERM OF AGREEMENT. The term of this Agreement and the license rights sent forth herein shall commence on August 1, 2026 and through July 31, 2036, unless earlier terminated in accordance with this Agreement.

6. TERMINATION OF AGREEMENT.

6.1 TERMINATION WITHOUT CAUSE. Either party may terminate this Agreement without cause by providing thirty (30) days prior notice to the other party.

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CONTRACT NO. 2544
6 6.2 TERMINATION WITH CAUSE; EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to adhere to any term or condition set forth under this Agreement, including Exhibits “A”, “B”, “C” and “D” (or fails to timely perform or properly perform any such duty, obligation, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under Sections 6.2(B) and 6.2(C) below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. The League shall cure the following Events of Defaults within the following time periods:
i. Within three (3) business days of CITY’s issuance of a Default Notice for any failure of the League to timely provide CITY or CITY’s employees or agents with copies of necessary permits or other documentation required under this Agreement. Prior to the expiration of the 3-day cure period, the League may submit a written request for additional time to cure the Event of Default upon a showing that the League has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 3-day cure period. The foregoing notwithstanding, City shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 6.2(B)(i) that exceeds three (3) calendar days from the end of the initial 3-day cure period; or
ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14- day cure period, the League may submit a written request for additional time to cure the Event of Default upon a showing that the League has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 6.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.
iii. In addition to any other failure on the part of the League to adhere to any term or condition set forth under this Agreement and its Exhibits (or where the League fails to timely perform or properly perform any such duty, obligation, or task set forth under this Agreement), an Event of Default on the part of the League shall include, but shall not be limited to the following: (i) the League’s refusal or failure to maintain valid LACDPH permits for the sale of its food at the July 20, 2026 Special & Regular CC Mtg Page 239 of 364
CONTRACT NO. 2544
7 Facility concession stand; (ii) the League’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) the League’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation, including but not limited to the conditions, restrictions or prohibitions set forth in any permit issued to the League by the LACDPH; (iv) the League’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (v) CITY’s discovery that a statement representation or warranty by the League relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY shall cure any Event of Default asserted by the League within forty-five (45) calendar days of the League’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period.

D. CITY, in its sole and absolute discretion, may also immediately suspend the League’s access and use of the Facility under this Agreement pending the League ’s cure of any Event of Default by giving the League written notice of CITY’s intent to suspend the League’s access and use of the Facility (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, the City reserves the right to restrict the League’s access to portions of the Facility that the League would otherwise be permitted to use under this Agreement, including the use of the concession stand.

E. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The terms and conditions imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to the League, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to the League, the CITY may suspend or terminate the League’s access and use of a portion of the Facility that the City has determined has not been used in compliance with the terms and conditions of this Agreement, for a period of time up to or including the remainder of the Term of this Agreement;
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8 iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for the League’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy. The League shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, the League’s sole remedy shall be the suspension or termination of this Agreement.

6.3 SCOPE OF WAIVER. No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

7. NONDISCRIMINATION. League shall not discriminate on the basis of race, color, sex, age, religion, national origin or any other basis prohibited by law in its use of the Facility. A copy of the League’s non-discrimination policy will be provided prior to opening day.

8. FEES AND CHARGES.

8.1 Fees.

A. For each League season, the CITY will charge the League for use of the Facility an impact fee of $15.00 per youth enrolled in the Leagues program. Impact fees are determined by City Council and are subject to change at their discretion. The League shall submit a roster no later than 45 days from start of season.

B. League shall obtain and maintain, at its sole cost and expense a non-profit status as required by State and Federal law. League shall provide the most recent filed Federal and State financial statements.

C. League shall ensure that a minimum of Fifty Percent (50%) of the youth participating in the League are residents of the CITY. Proof of residency must be available upon 45 days of request.

D. The League shall annually disclose the cost of registration for the League participants to the CITY each prior to the beginning of each season.

E. The League agrees to submit to the CITY a map showing the geographical area that comprises its district. CITY shall provide, upon the League’s request, a current street map index in order to allow verification of CITY residency.

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9 F. The League will submit a report to the CITY no later than 45 days from start of season containing the following information: the number of children registered, their ages, the number of teams, any special honors earned, special programs, camps or clinics held, the number of CITY residents registered, and the cost of registration.

G. League agrees to compensate the CITY for the use of the Facility provided under this Agreement, and Leagues agrees to accept in full satisfaction for use of such facility.

8.2 BILLING. City shall submit to the League an invoice, at the completion of the term of the Agreement, for the use of the Facility provided pursuant to this Agreement. Any invoice dispute for facilities/services provided shall be submitted within ten (10) business days of receipt of the invoice.

8.3 METHOD OF PAYMENT. Impact Fees shall be paid prior to the end of the season for facility use.

9. APPLICABLE LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

10. NOTICE. Any notice, request, direction, instruction, demand, consent, waiver, approval or other communication required or permitted to be given hereunder shall not be effective unless it is given in writing and shall be delivered (a) in person, (b) by certified mail, postage prepaid, return receipt requested, (c) by facsimile, or (d) by a commercial overnight courier that guarantees next day delivery and provides a receipt, and addressed to the parties at the addresses stated below, or at such other address as either party may hereafter notify the other in writing as aforementioned:

Organization: San Fernando National Little League
926 Lucas Street
San Fernando, California 91340
Attention: Adriana Gutierrez
Email: [email protected]
City: City of San Fernando
117 Mcneil Street
San Fernando, California 91340
Attention: Director of Recreation and Community Services Telephone: (818) 898-1290
email: [email protected]
Service of any such notice or other communications so made shall be deemed effective on the day of actual delivery (whether accepted or refused) as evidenced by confirmed answerback if by facsimile (provided that if any notice or other communication to be delivered by facsimile is unable to be transmitted because of a problem affecting the receiving party’s facsimile machine, the deadline for receiving such notice or other communication shall be extended through the next business day), as shown by the addressee’s return receipt if by July 20, 2026 Special & Regular CC Mtg Page 242 of 364
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10 certified mail, and as confirmed by the courier service if by courier; provided, however, that if such actual delivery occurs after 5:00 p.m. (local time where received) or on a non- business day, then such notice or demand so made shall be deemed effective on the first business day immediately following the day of actual delivery. No communications via electronic mail shall be effective to give any notice, request, direction, demand, consent, waiver, approval or other communications hereunder.

11. ATTORNEYS’ FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, the parties agree that the prevailing party shall be entitled to recover attorney’s fees from the opposing party in any amount determined by the court to be reasonable.

IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.

CITY OF SAN FERNANDO SAN FERNANDO NATIONAL LITTLE LEAGUE By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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CONTRACT NO. 2544
11 EXHIBIT “A”
Usage Hours of Operation
Baseball fields & Concession Stand (Pre-Season) Dates _________ to _________ Event Date (s) Description/Notes
Field #1
Field #2
Field #3
Field #4
Concession Stand
Baseball fields & Concession Stand (Regular Season) _________ to _________ Event Date (s) Description/Notes
Field #1
Field #2
Field #3
Field #4
Concession Stand
Meeting Dates (Indoor Facility)
Event Date (s) Description/Notes
Keys Events
Event Date (s) Description/Notes
Opening Day TBD • Event gathers high volume of participants. • Special Event Application required and due
45 days prior to event.

Closing Ceremony TBD • Event gathers high volume of participants. • Special Event Application required and due
45 days prior to event.

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CONTRACT NO. 2544
12 EXHIBIT “B”

RENTAL AND USAGE TERMS

1. The League further states that, to the best of his/her knowledge, the CITY property, for use of which application is herby made, will not be used for the commission of any act intended to further any program or movement the purpose of which is to accomplish the overthrow of the Government of the United States by force, violence or other unlawful means.

2. Agreement is only good for activities and times stated. Any additional activities and/or hours will require submission of appropriate application.

3. The use and/or advertising of drugs, alcohol or tobacco products are NOT ALLOWED AT ANY TIME on or in CITY facilities. NO SMOKING is allowed on or in CITY facilities. Betting and/or other forms of gambling is NOT ALLOWED.

4. Responsible adults (21 years or older) must be present AT ALL TIMES when a group of minors are using the facilities.

5. The League shall have a copy of this agreement available on site at all times.

6. Arrival of set party shall not be earlier than set time on the application. Departure of set party shall not exceed set time on application. Set-up/Clean-up time MUST be accounted for in the set time of the contract. A penalty charge will be assessed if arrival is earlier or if departure is later than set time.

7. Persons in attendance shall restrict their activities to those facilities, or portions thereof, their application entitles them. Failure to comply may result in the termination of the event.

8. There will be no storage provided. Items/articles CAN NOT BE LEFT PRIOR to the event nor AFTER the event (ex. food, decorations, etc.). The CITY is not responsible for any personal items/articles lost, stolen, or misplaced.

9. Upon the conclusion of the event, the agent and/or the organization must leave the facilities in the same condition as found. Such condition to be determined by an authorized representative. The League shall be financially responsible for damages and/or cleaning needs required to restore concession stand back to its pre-occupied condition. If the League leaves the facilities in same conditions as found a $250 credit will be applied to the yearly impact fee invoice.

10. The CITY’s Public Works Department will schedule a mandatory maintenance training for the League if time permits. A minimum of 50% of coaching staff and League representatives are required to attend. If League complies with mandatory maintenance training a $250 credit will be applied to the yearly impact invoice.

July 20, 2026 Special & Regular CC Mtg Page 245 of 364
CONTRACT NO. 2544
13 11. Keys can only be used during permit hours. All keys shall be returned upon expiration of permits. Failure to return keys shall result in a fee for key replacement and may result in a fee for re-keying of facilities.

12. The League and/or their representatives shall maintain a civil attitude, mutual respect and team cooperation at all times. Failure to do so may result in revocation of permit.

13. The League and/or their representatives shall promptly report any deficiencies of facilities or service requests to the Recreation and Community Services Department at (818) 898- 1290.

14. The League and/or their representatives shall arrive with sufficient amount of time to inspect facilities and allow for repairs.

15. The League and/or their representatives shall be responsible for performing minor repairs such as: dragging of the field and filling small divots. The CITY shall provide materials and secure means for storage on site. Public Works will host a Maintenance Workshop at Pioneer Park at a later date to be determined. Refer to Exhibit “D” for further details. In addition, the League shall maintain and/or “clean” the Facility’s concession stand/storage room at all times during this agreement and/or during use of the Facility.

16. Use of snack bar requires compliance of all local and state regulations and permits, which includes a Los Angeles County Health Department Public Health Permit that is to be posted at the snack bar at all times during operation.

17. The snack bar is to be used to sell/serve prepackaged and pre-made foods only and in the manner prescribed by the California Retail Food Code and the Los Angeles County Department of Public Health/Environmental Health. The League may not prepare food onsite, however, the City may on limited a case-by-case basis grant limited authorization for onsite food preparation which authorization may be granted, denied or conditionally granted by the City in writing in the City's sole and absolute discretion. Any proposal for onsite preparation of food shall require a minimum of 30 days prior written notice of such request to the City and the City reserves the right to impose such conditions as it deems reasonable and necessary, including the presentation of written documentation that proves to the reasonable satisfaction of the City that the League has obtained valid license from the County of Los Angeles authorizing the preparation of food in the manner contemplated by the League. Under no circumstances may the League store food preparation equipment or other cooking supplies on any part of the Facility, with the prior written consent of the City which consent may be granted, denied or conditionally granted in the City's sole and absolute discretion.

18. Any repair inquiries must be placed to the Recreation and Community Services main office no later than 1:00 p.m. and will be forwarded to the CITYS Public Works Department that same day. The following is the contact information for the main office:
(818) 898-1290
Monday through Friday 9:00 a.m. to 5:00 p.m.

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CONTRACT NO. 2544
14 Any repair inquiries placed after 1:00 p.m. will be addressed the following business day.

Response time will vary depending on the situation. For urgent maintenance issues, such as power outages and sewage overflow, contact the front office at (818) 898-1290. For emergencies dial 911.

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CONTRACT NO. 2544
15 EXHIBIT “C”
Banner Program Guidelines
• Subject to the terms and conditions set forth in this Agreement, the League shall be permitted to operate a banner program that will include managing the sales, ordering (if necessary), installation, maintenance, removal and disposal of banners in specified locations in baseball fields or on Facility (the “banner advertising program”), as more particularly described below.
• Except as otherwise authorized by CITY in writing, the League shall, at its sole cost and expense, furnish all materials and equipment, excluding CITY park equipment, that may be required for Banner Program under to this Agreement.
• This term of the Banner Program shall be from the Commencement Date through the Effective Date, unless extended or sooner terminated as provided herein. • League shall make all documents, invoices and other records maintained by the League in connection with this Agreement available to CITY for review and audit upon twenty-four (24) advance notice. CITY may conduct such review and audit at any time during League’s regular working hours.
• CITY shall provide the League with all pertinent data, documents and other requested information as is reasonably available for the proper performance of League services. • At completion of the season, the League shall provide the CITY a summary report of revenues generated from Banner Program.
• In the event any claim or action is brought against the CITY relating to the League’s performance in connection with this Agreement, the League shall render any reasonable assistance that the CITY may require.
• League shall remove and dispose of all banner advertisements, excluding League banner advertisements, placed in baseball fields or on the Facility within ten (10) calendar days of the effective date of termination.

ADVERTISING GUIDELINES. CITY declares that the advertising locations in the specified locations in the baseball fields or on field facilities located in the Facility are nonpublic forums.

All banner advertisements shall be commercial advertisements that propose commercial transactions and services and shall conform to the following rules.

Unacceptable Advertising. League shall not accept and/or display advertisements:

1.1.1. That involve tobacco or tobacco related products;

1.1.2. That involve alcohol or alcohol related products; July 20, 2026 Special & Regular CC Mtg Page 248 of 364
CONTRACT NO. 2544
16 1.1.3. That involve unlawful or illegal goods (including drugs), services or activities;

1.1.4. That involve “junk food” products (for purposes of these guidelines “junk food” means food that is high in calories, fat and/or salt and with low nutritional values);

1.1.5. That relate to an adult business (for purposes of these guidelines “adult business” shall have the meaning set forth in Section 106-1022 of Division 2 of Article VI or Chapter 106 of the San Fernando City Code);

1.1.6. That relate to political campaigns or political issues;

1.1.7. That relate to religious issues;

1.1.8. That imply endorsement of any goods, services, or activities by CITY; or

1.1.9. That infringe on any copyright, trade or service mark, title or slogan.

Violation of Advertising. League shall promptly remove advertisements that are in violation of this Agreement within twenty-four (24) hours upon a verbal or written request by CITY.

Advertising Guidelines. CITY may amend these guidelines at any time with a fifteen (15) calendar day written notice to the League.

ADVERTISING SPACE. League shall be responsible for the installation, removal and offsite disposal of banner advertisements. CITY reserves the right to approve all materials, dimensions and locations of banner advertising to be placed in the locations identified in Section 2.1 below.

Banner Advertisement Placement. League may install banner advertisements in the following locations:

Parks Baseball Field Location
Pioneer Park 1, 2 outfield fences
Pioneer Park 1, 2 dugouts, backstops
Pioneer Park 1, 2 bleachers
League, at no cost to the CITY, shall provide additional hardware as needed to prepare the locations identified above for the installation of banner advertisements. All additional hardware, once installed, shall become the CITY’s property and shall not be removed by League, unless requested by the CITY. League shall provide the City Representative with photographic record of installed banner advertisements within three (3) business days of installation.

Banner Advertisement Dimensions. Excluding CITY banner advertisements, all banner advertisements shall meet the following dimension requirements:

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CONTRACT NO. 2544
17 Park Location Maximum Dimensions
Pioneer Park Outfield fences 12ft x 3.5ft
Dugouts 12ft x 3.5ft
Bleachers 12ft x 3.5ft
Tennis court 12ft x 3.5ft
City Use of Banner Advertisement Locations. CITY may advertise or promote CITY programs and events at one (1) or more of the advertising locations identified above at no cost to the CITY. CITY shall provide League with a minimum fifteen (15) day advance notice, specifying the program or event and the dates for posting, prior to the installation date of the CITY’s banner advertisement.

BANNER ADVERTISING MATERIALS. All banner advertising materials shall be of the highest industry standards. All banner advertisements shall be affixed using short-term removable material.

CHANGE OF BANNER ADVERTISEMENT. The change out of banner advertisements is League’s sole responsibility and shall be performed Mondays through Sunday (when fields are not in use) during the hours of 8 a.m. and 6:00 p.m.

BANNER ADVERTISEMENT MAINTENANCE. League shall maintain banner advertisements in a clean condition free from dirt or residue.

DAMAGE TO BANNER ADVERTISEMENTS. CITY assumes no liability for damages to banner advertisements as a result of causes beyond the control, and without the fault or negligence of the CITY. League shall advise advertisers that vinyl banner advertisements have a limited life span due to sun fading, possible wind damage or vandalism. If a damaged banner advertisement needs to be removed, the CITY shall make its best effort to notify League via written notice within twenty-four (24) hours of the CITY’s notice of the damaged banner advertisement.

League shall remove a banner advertisement, or portion thereof, that is placed improperly or that becomes cracked, peeled, or damaged, regardless of the cause thereof, at no cost to CITY, within three (3) business days after the date of the CITY’s written notice sent either by mail or facsimile to League.

If the deficiencies are not corrected within three (3) business days from the date of the CITY’s written notice, the CITY may remove the material and bill League accordingly for labor.

CITY shall charge League the standard hourly wage for a CITY Maintenance Worker to remove the material. League shall remit payment to CITY within thirty (30) business days of receipt of the CITY’s invoice.

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CONTRACT NO. 2544
18 If League fails to timely submit payment, the CITY may terminate this Agreement for breach and/or pursue other legal or equitable remedies.

GRAFFITI. In the event that any banner advertising is damaged due to graffiti or vandalism, the CITY shall provide a verbal or written notice to League and request League’s replacement of the advertisement at no cost to the CITY. League shall promptly remove the advertisement within twenty-four (24) hours of receipt of the CITY’s written request. League, where appropriate, shall require advertisers to apply anti-graffiti coatings on banner advertisements.

REMOVAL OF DATED MATERIALS. League shall apply an expiration date to the advertising terms for all banner advertisements with dated content. League shall remove all dated materials within ten (10) calendar days of the expiration of an advertising term.

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CONTRACT NO. 2544
19 EXHIBIT “D”
Maintenance Schedule
CITY shall ensure that Facility is properly maintained daily as set forth in this Maintenance Schedule.

Activity Description Performed Notes
Inspect fields/dugouts/etc. 2x per year (pre, mid season) To be conducted with city and league representatives.

Inspect concession stands 2x per year (pre, mid season) To be conducted with city and league representatives.

Maintenance and repair of
field secured equipment
(fences, base anchors)
1x per year (extensive)
As needed throughout the
season.

Any inquiries regarding
maintenance/repairs, please
refer to Exhibit “B.”
Note: all inquiries will be
reviewed by staff and
prioritized based on urgency,
safety, and budgetary
restraints.

Aerate fields (infield &
outfields)
1x per year (post season)
Diamond dragging/leveling Yearly (pre season)
Mowing During season: 1 x week
Playoffs/tournaments: 2x
week
Edging (infields) As needed
Herbicide –
broadgrass/crapgrass
1-2 times/year
Irrigation times and
maintenance.

As needed
Seeding and/or sod cut 1x/year (pre/post season) Requires 12-16 weeks to mature (Mid October-Mid
January)
Compost (infields) 1x/year (pre season)
50/50 (infields) 1x/year (pre season)
Top dress (infields) 1x/year (pre season)
Verti-cut/Dethatch/Scalp 1x/year (post season)
League shall ensure that fifty percent (50%) of coaches/league representatives attend one Maintenance Workshop (dates TBD) prior to each season that shall be conducted by the CITY’s Public Works Department. The League shall ensure that the Facility is properly maintained daily as set forth in the workshop. This shall also include minor repairs such as dragging of fields and filling of small divots. Refer to Exhibit “B” #15.

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CONTRACT NO. 2544
20 EXHIBIT “E”
Liability Sample
City of San Fernando
Release, Waiver of Liability, Assumption of Risk and
Hold Harmless Indemnification Agreement
(Please Read Carefully Before Signing)
In consideration my participation with the San Fernando National Little League, “the League”, I hereby waive, release, and discharge any and all claims for damages for death, personal injury, or property damage which I may have, or which hereafter accrue to me, against the City of San Fernando as a result of my participation in the League. This release is intended to discharge the City of San Fernando, its officers, officials, employees, and volunteers from and against any and all liability arising out of or connected in any way with my participation in the League, even though that liability may arise out of the negligence or carelessness on the part of persons or Entities mentioned above. I further understand that accidents and injuries can arise out of the League; knowing the risks, nevertheless, I hereby agree to assume those risks and to release and to indemnify and holds harmless all of the persons or entities mentioned above who (through negligence or carelessness) might otherwise be liable to me, or my heirs or assigns, for damages. It is further understood and agreed that this waiver, release, and assumption of risk is to be binding on my heirs and assigns.
________________________________________ _________________ Participant’s Signature Date
________________________________________
Participant’s Printed Name
FOR MINORS (UNDER 18 AT THE TIME OF REGISTRATION)
This is to certify that I, as parent or legal guardian, have legal responsibility for this participant.

I have read and understand the significance of this RELEASE, WAIVER OF LIABILITY, ASSUMPTION OF THE RISK AND HOLD HARMLESS INDEMNIFICATION AGREEMENT and do consent and agree to all of its provisions.
______________________________________ __________________ Parent/Legal Guardians Signature Date
______________________________________
Parent/Legal Guardians Printed Name
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: July 20, 2026
Subject: Consideration to Adopt a Resolution Authorizing the Director of Administrative Services/City Treasurer, Senior Accountant, or Designee to Invest Surplus Funds RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 8471 (Attachment “A”) authorizing the Director of Administrative Services/City Treasurer, Senior Accountant or designee to invest surplus funds.

BACKGROUND:

1. On May 1, 2023, the City Council adopted Resolution No. 8229 establishing a Multiple Employer OPEB/Pension 115 Trust.

2. On June 2, 2025, the City Council adopted Resolution No. 8381 authorizing the Director of Administrative Services/City Treasurer and Senior Accountant to invest surplus funds.

ANALYSIS:

Government surplus funds are defined as excess funds on hand that are not needed to meet current expenses (e.g. employee payroll, payments to vendors for goods delivered or services rendered, and/or payments on outstanding debt). Adopting an annual resolution designating certain city officials to invest surplus funds ensures compliance with the California Government Code, which requires formal delegation of investment authority. This resolution authorizes specific officials to manage and invest public funds in accordance with state law, Multiple Employer OPEB/Pension 115 Trust agreements, and the City’s Investment Policy. It promotes transparency, provides clear oversight, accounts for staffing changes, and helps safeguard the City’s financial assets by ensuring that only qualified personnel are entrusted with investment responsibilities.

July 20, 2026 Special & Regular CC Mtg Page 257 of 364
Consideration to Adopt a Resolution Authorizing the Director of Administrative Services/City Treasurer, Senior Accountant, or Designee to Invest Surplus Funds

Cities invest surplus funds in a range of investment vehicles (such as bonds, money market mutual funds, certificates of deposit, the California Local Agency Investment Fund) for several reasons, including but not limited to:

1. Increasing Revenue: By investing surplus funds, cities can earn additional revenue in the form of interest, dividends, and capital gains.

2. Smoothing Out Cash Flow: Cities may hold surplus funds in investments that can be easily accessed to address unexpected expenditures, thereby smoothing out cash flow.

3. Meeting Long-term Obligations: Cities may need to invest surplus funds to facilitate the payment of long-term debt obligations, such as bonds and pensions (e.g. Multiple Employer OPEB/Pension 115 Trust).

4. Maintaining Adequate Reserves: Cities must maintain adequate reserves to cover emergencies such as natural disasters, unexpected expenses, and unforeseen revenue shortfalls.

Pursuant to Government Code Section 53607, the City Council must adopt a resolution each year delegating authority to staff to invest surplus City funds. The proposed Resolution renews the delegation of authority to invest the City’s surplus funds to the Director of Administrative Services/City Treasurer and Senior Accountant for one (1) year (i.e., Fiscal Year 2026-2027), while incorporating authority to a “designee” in the event of an emergency. The Director of Administrative Services/City Treasurer and Senior Accountant are both senior level management staff responsible for monitoring the City’s investment portfolio and adhering to the City’s Investment Policy.

BUDGET IMPACT:

There is no impact to the budget associated with authorizing the Director of Administrative Services/City Treasurer, Senior Accountant, or designee to invest surplus funds as staff time involved in associated work is included in the Administrative Services Department’s work plan.

CONCLUSION:

Staff recommends that City Council adopt Resolution No. 8471 (Attachment “A”) authorizing the Director of Administrative Services/City Treasurer, Senior Accountant, or designee to invest surplus funds in compliance with Government Code Section 53607.

ATTACHMENT:

A. Resolution No. 8471
July 20, 2026 Special & Regular CC Mtg Page 258 of 364
RESOLUTION NO. 8471

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE

SERVICES/CITY TREASURER, SENIOR ACCOUNTANT, OR DESIGNEE TO INVEST SURPLUS FUNDS FOR FISCAL YEAR 2026-2027
WHEREAS, the City Council of the City of San Fernando has determined that, as a policy and practice of the City, any monies (“Surplus Funds”) in a sinking fund of, or surplus money in, its treasury not required for the immediate necessities of the City, may be invested in such a manner as to maximize the return thereof for the benefit of the City, its citizens and its taxpayers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. Any portion of any Surplus Funds in a sinking fund of, or surplus money in, the City Treasury not required for the immediate necessities of the City may be invested by the City in any investment medium permissible under state law for the investment of the funds of a General Law city.

SECTION 2. The investment of all Surplus Funds shall be made and maintained pursuant to Section 53601 of Title 5, Division 2 of the California Government Code.

SECTION 3. The authority of the City Council to invest or to reinvest surplus funds of the City, or to sell or exchange securities so purchased, is hereby delegated by the City Council to the Director of Administrative Services/City Treasurer, Senior Accountant or designee of the City, who both shall assume full responsibility for such transactions until such time as this delegation of authority is revoked, and who shall make monthly reports of any and all such transactions to the City Council.

SECTION 4. The authority of the City Council is hereby delegated to the Director of Administrative Services/City Treasurer, Senior Accountant or designee to deposit for safekeeping with a federally chartered or state chartered savings and loan association, a trust company or a state or national bank located within the State of California or with the Federal Reserve Bank of San Francisco or any branch thereof within the state, or with any Federal Reserve Bank or with any state or national bank located in any city designated as a reserve city by the Boards of Governors of the Federal Reserve System, the bonds, notes, bills, debentures, obligations, certificates of indebtedness, warrants, or other evidences of indebtedness in which the Surplus Funds of the City is invested pursuant to this Resolution. The Director of Administrative Services/City Treasurer, Senior Accountant or designee shall take from such financial institution a receipt for securities so deposited. Director of Administrative Services/City Treasurer, Senior Accountant or designee shall not be responsible for securities delivered to and receipted for by a financial institution until they are withdrawn from the financial institution by the Director of Administrative Services/City Treasurer, Senior Accountant or designee.

ATTACHMENT “A”
July 20, 2026 Special & Regular CC Mtg Page 259 of 364
RES. NO. 8471
2 SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 20th day of July, 2026.

Victoria Garcia, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
July 20, 2026 Special & Regular CC Mtg Page 260 of 364
RES. NO. 8471
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8471 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 20th day of July, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of July, 2026.

Julia Fritz, City Clerk
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: July 20, 2026
Subject: Consideration to Adopt a Resolution Approving the Annual Investment Policy for Fiscal Year 2026-2027
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 8472 (Attachment “A”), approving the annual Investment Policy for Fiscal Year (FY) 2026-2027.

BACKGROUND:

1. On January 1, 1996, Senate Bill 564 (SB 564) went into effect that requires the City Treasurer to prepare a statement of investment policy and present it annually to the legislative body for consideration at a public meeting.

2. Since 1996, the City’s Investment Policy has been reviewed annually by the City Manager, Director of Administrative Services, and City Treasurer and has been presented to the City Council for approval.

3. On June 2, 2025, the City Council adopted Resolution No. 8382 approving the Annual Investment Policy for FY 2025-2026 (Attachment “B”).

ANALYSIS:

California cities are required to adopt an investment policy annually to establish clear guidelines for the prudent and legal investment of public funds in accordance with California Government Code Sections 53600 et seq. An investment policy outlines a city’s objectives—typically safety, liquidity, and yield—and provides a framework for decision-making, risk management, and accountability. By reviewing and adopting the policy annually, the City ensures that its investment practices remain current, transparent, and responsive to changes in economic conditions, legal requirements, and organizational needs, thereby protecting and effectively managing public resources.

July 20, 2026 Special & Regular CC Mtg Page 265 of 364
Consideration to Adopt a Resolution Approving the Annual Investment Policy for Fiscal Year 2026-2027

In addition to the Government Code requirement, the City’s Comprehensive Financial Policy (Resolution No. 7767) requires that City funds shall be maintained in a prudent and diligent manner with emphasis on liquidity, safety, and yield, in that order.

In addition to liquidity, safety, and yield, the goal of a good investment policy is to enhance the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City. Minor changes have been made to the proposed Investment Policy from the prior year following advisement from the City’s fiduciary consultant, Shuster Advisory Group. The Consultant evaluated California Code Limits and the City’s current Investment Policy Statement (Attachment “B”) and identified areas for clarification and/or correction to more closely align with updates to Government Code Sections 53600 et. seq. such as allowing a longer duration for commercial investments, from 270 days to up to 397 days, which can result in higher returns.

All recommendations are compliant with California Government Code and the City’s Comprehensive Financial Policy. The Investment Policy authorizes investment in the 13 investment vehicles, including United States Treasuries; United States Agencies (e.g., Federal National Mortgage Association (FNMA) and Student Loan Marketing Association (SLMA)); Bankers’ Acceptances; Commercial Paper; Certificates of Deposit; Repurchase Agreements; Local Agency Investment Fund; Municipal Bonds; Corporate Medium Term Notes; Money Market Mutual Funds; Supranational Obligations; Mortgage-Backed and Asset-Backed Securities; and Joint Power Authority Pools.

The proposed Investment Policy protects against risk exposure through overconcentration by limiting the percentage of the value of the portfolio that can be invested in a single investment vehicle. The maximum percentage allowable varies based on the risk association with each category of investment. The proposed Investment Policy also requires minimum rating of “AA” – the second highest credit rating indicating very low risk default risk – or equivalent or better by a Nationally Recognized Statistical Rating Organization, where applicable, to minimize risk in certain investment.

Pursuant to the proposed Investment Policy, the City may not invest in derivative-type investments (which are now prohibited by law), inverse floaters, range notes, interest-only strips derived from a mortgage pool, equity linked securities, swaps, margin/leveraging, reverse repurchase agreements, and any security that could result in zero interest accrual if held to maturity. Furthermore, the City will not purchase bonds from local agencies or states on negative credit watch by a major rating agency and will not engage in speculative buying.

July 20, 2026 Special & Regular CC Mtg Page 266 of 364
Consideration to Adopt a Resolution Approving the Annual Investment Policy for Fiscal Year 2026-2027

BUDGET IMPACT:

In FY 2024-2025 (the last full audited fiscal year), the City earned $2,258,406 in total investment returns. All investments will be monitored and invested in accordance with the City’s investment policy; investments may result in additional investment income earned by all City funds.

CONCLUSION:

Staff recommends that the City Council adopt Resolution No. 8472 (Attachment “A”), approving the annual Investment Policy for Fiscal Year (FY) 2026-2027.

ATTACHMENT:

A. Resolution No. 8472, including:

Exhibit “1”: Investment Policy (redline version)
B. Fiscal Year 2025-2026 Investment Policy Statement
July 20, 2026 Special & Regular CC Mtg Page 267 of 364
ATTACHMENT “A”
RESOLUTION NO. 8472

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ADOPTING THE ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2026-2027
WHEREAS, Senate Bill 564, effective January 1, 1996, requires the City Treasurer present a statement of investment policy annually to the City Council; and WHEREAS, a responsible investment policy enhances the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby establishes the Investment Policy, attached hereto as Exhibit “1” and incorporated herein by this reference.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 20th day of July, 2026.

Victoria Garcia, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
July 20, 2026 Special & Regular CC Mtg Page 268 of 364
RES. NO. 8472
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8472 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 20th day of July, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of July, 2026.

Julia Fritz, City Clerk
July 20, 2026 Special & Regular CC Mtg Page 269 of 364
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # FIN-XXXX2026-004 (7/20/2026) | Page 1 of 8

POLICY/PROCEDURE

SUBJECT ISSUANCE

INVESTMENT POLICY

ORIGINAL DATE
05/15/20176/02/2025

EFFECTIVE
05/05/20176/02/2025

CURRENT DATE
06/02/202507/20/2026

EFFECTIVE
06/02/202507/20/2026
CATEGORY POLICY NO. SUPERSEDES
FINANCE FIN-XXXX2026-004 06/02/2025FIN2025-006

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE

This Policy is intended to provide specific criteria for the prudent investment of City funds. The ultimate investment goal is to enhance the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City.

SECTION II. STATEMENT OF POLICY
The City’s cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to earn the highest yield obtainable while keeping within the investment criteria established for the safety and liquidity of public funds.

The Director of Administrative Services/City Treasurer shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an external independent auditor shall be conducted annually to review internal controls, account activity and compliance with policies and procedures.

San Fernando operates its temporary pooled idle cash investment under the Pprudent Iinvestor Sstandard (i.e., such a trustee must act with the “care, skill, prudence and diligence...that a prudent investor…would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency”). This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and allowable under current legislation of the State of California (Government Code Section 53600 et seq.)
Criteria for selecting investments and the order of priority are:

1. SAFETY – The safety and risk associated with an investment refers to the potential loss of principal, accrued interest or both. Protection of the public funds entrusted to the Treasurer is the paramount criteria used to evaluate the investment instruments available.

2. LIQUIDITY – This refers to the ability to convert an investment to cash at any moment in time with minimal risk of forfeiting a portion of principal or interest. Liquidity is an essential investment requirement especially in light of the City’s need to be able to meet emergency financing demands of the community at any time.

RES. NO.

XXXX8472
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INVESTMENT POLICY
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3. YIELD – It is the potential dollar earnings an investment can provide and is described as the market rate of return. As a general rule, yields tend to mirror the inherent risk and liquidity characteristics of the particular investment and thus can only be evaluated after those investment criteria are satisfied.

Authorized Investments
All investments shall be made in accordance by the California Government Code, Sections 53600 et. seq. The policy does not cover funds held by the California Public Employees Retirement System (CalPERS), Deferred Compensation programs (e.g. ICMA, etc.), or the Multiple Employer OPEB/Pension 115 Trust (Section 115 Irrevocable Trust).

Within the context of these limitations and based on the cost at the time of purchase, the following investments are authorized as further limited herein:

1. U.S. Treasuries
The U.S. Treasury Bills, Bonds, and Notes, or those for which the full faith and credit of the U.S. are pledged for payment of principal and interest provided that:
a) There is no limitation as to the percentage of the portfolio that can be invested in this category.

2. U.S. Agencies
The Obligations issued by the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA), Tennessee Valley Authority (TVA), Student Loan Marketing Association (SLMA) and Federal Agricultural Mortgage Corp (FAMCA) provided that:
a) There is no limitation as to the percentage of the portfolio that can be invested in this category. b) No more than 30% 50% of the cost (book) value of the portfolio will be invested in any one agency; and
c) Agency Mortgage-Backed securities shall be limited to maturities less than 5 years from the date of settlement as measured on a weighted average life (WAL) basis.

3. Bankers’ Acceptances
Bills of exchange or time drafts drawn on and accepted by a commercial bank provided that:
a) Bankers’ Acceptances purchased may not exceed 180 days to maturity or 25% 40% of the cost (book) value of the portfolio;
b) No more than 5% 30% of the cost (book) value of the portfolio may be invested in Bankers’ Acceptances issued by any one bank;
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c) Prior to the purchase of any Banker’s Acceptance, the portfolio manager shall review the rating of the issuing bank; and
d)
e)d) Bankers’ Acceptances of issuing financial institutions shall have both a short and long term rating in the highest category by at least one nationally recognized rating agency at the time of purchase.

4. Commercial Paper
a) The paper is ranked P1 by Moody’s Investor Services and A1 by S&P, and have an minimum of A by both rating agencies;
b) Issued by a domestic corporation having assets in excess of $500 million; c) Purchases of eligible paper may not exceed 270 397 days to maturity from the date of settlement nor represent more than 10% of the outstanding paper of an issuing corporation; d) May not exceed 15% 25% of the cost value of the portfolio at time of purchase settlement if the total investment assets under management are under $100 million; and d)e) May not exceed 40% of the cost value of the portfolio at time of settlement if the total investment assets under management is at least $100 million; and e)f)No more than 5% 10% of the cost value of the portfolio may be invested in Commercial Paper issued by any one corporation.

5. Certificates of Deposit
a) Negotiable Certificates of Deposit issued by nationally or state chartered banks or state or federal savings institutions or state or federal credit unions. Purchases of negotiable certificates of deposit may not exceed 30% of the City’s Investment Cash at the time of purchase. Investment in any one institution may not exceed more than 5% 10% of the City’s Investment Cash at the time of purchase.

Cash will be invested only in FDIC Insured certificates or National Credit Union Administration (NCUA) Insured Credit Union certificates.

b) Time Deposits Non-Negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations. Since time deposits are not liquid, no more than 25% of the investment portfolio may be invested in this investment type. Investment in any one institution may not exceed more than 5% 10% of the City’s Investment Cash at the time of purchase settlement. Cash will be invested only in fully collateralized certificates. Collateral for a given investment must be 110% of principal for government securities collateral and 150% of principal for first mortgage collateral.
c) For investments greater than $100,000 the institution must maintain $100 million in assets. For investments greater than $300,000 the institution must maintain at least $300 million in assets.

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INVESTMENT POLICY
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d) The City will not invest in any institution less than five years old. f)

8.6. Repurchase Agreements
a) No more than 20% of the cost value of the portfolio may be invested in repurchase agreements at any time; and
b) The maturity of repurchase agreements shall not exceed 75 days 1 year from the date of settlement.

In order to conform with provisions of the Federal Bankruptcy Code which provides for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be securities that are direct obligations of, or that are fully guaranteed as to principal and interest by, the United States Government such as Treasury bills, Treasury notes or Treasury bonds with less than a five year maturity.

9.7. Local Agency Investment Fund (LAIF)
a) The City may invest in the LAIF established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State Law ($75 million per LAIF account).

10.8. Municipal Bonds
a) Municipal Securities of any California local agency including bonds, notes, warrants or other indebtedness, provided the issuer has a minimum credit rating in the category of “A” by at least one Nationally Recognized Statistical Rating Organization (NRSRO). of “A” by one of the following:

Moody’s, Standard & Poor’s, or Fitch. Municipal bonds shall be limited to a 60 months 5 years maximum maturity from the date of settlement.

11.9. Corporate Medium Term Notes
a) Corporate Medium Term Notes, provided the issuer has a minimum credit rating in the category of “A” by at least one NRSRO. of “A” by one of the following: Moody’s, Standard & Poor’s, or Fitch.

Corporate bonds shall be limited to a 60 months 5 years maximum maturity from the date of settlement.
b) Issued by a domestic corporation having assets in excess of $500 million; Issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. c) The aggregate total of all purchased medium term notes may not exceed 30% of the cost value of the portfolio; and
d) No more than 5% 10% of the cost value of the portfolio may be invested in notes issued by one corporation.

July 20, 2026 Special & Regular CC Mtg Page 273 of 364

INVESTMENT POLICY
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12.10. Money Market Mutual Funds
a) Must have a rating of AAA/Aaa or an equivalent by one or more NRSRO national rating agencies with no load maintained at $1 par value;
b) No more than 20% of the cost value of the portfolio value may be invested; c) Investment in a single mutual fund will not to exceed 10% of the cost value (book value) of the total portfolio exclusive of the fiscal agent cash portfolio; and d) The City’s investment in any specific mutual fund will not exceed 2% of that mutual fund’s total assets.

13.11. Supranational Obligations
a) Only those obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and Inter-American Development Bank (IADB);
b) Must have a rating of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (NRSRO);
c) Securities shall be limited to a 5 years 60 months maximum maturity from the date of settlement; d) No more than 15% 30% of the cost value of the portfolio value may be invested; and e) No more than 10% of the par cost value with any one institution.

14.12. Mortgage-Backed and Asset-Backed Securities
a) Must have a rating of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (NRSRO);
b) Securities shall be limited to maturities not exceeding 5 years from the date of settlement measured on a weighted average life (WAL) basis; and
c) No more than 20% of the cost value of the portfolio value may be invested in this category.

15.13. Joint Powers Authority Pools
a) These investments include shares of beneficial interest issued by a Joint Powers Authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive;
b) Each share shall represent an equal proportional interest in the underlying pool of securities owned by the Joint Powers Authority; and
c) There is no limit as to the percentage of the portfolio that may be invested in this category.

July 20, 2026 Special & Regular CC Mtg Page 274 of 364

INVESTMENT POLICY
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Considerations for Investments
The City attempts to obtain the highest yield possible when selecting investments, providing that criteria for safety and liquidity are met. Ordinarily, because investments normally carry a positive yield curve, (i.e., longer term investments have higher rates than shorter maturities), the City attempts to stagger its maturities to meet anticipated cash needs in such a way that new investment money can be placed in maturities that carry a higher rate that is available in the short market of 30 days or under. Furthermore, maturities are selected to anticipate cash needs of the City, thereby obviating the need for forced liquidation.

Upon any announcement of negative credit watch or downgrade by a major rating agency of any issue within the portfolio, the investment manager should contact the Director of Administrative Services/City Treasurer and recommend a course of action. If at any time a security falls below “investment grade,” the investment manager should obtain the best bid and take the necessary steps toward liquidation.

City Constraints
The Director of Administrative Services/City Treasurer is responsible for managing the City’s investment portfolio in accordance with Federal and State laws as well as this policy. Longer term investments (i.e., over one year) are limited to maturities of five years or less, unless otherwise stated in the authorized investments..

The City strives to maintain an appropriate level of investment of all funds through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Director of Administrative Services/City Treasurer in consultation with the City Manager.

The basic premise underlying the City’s investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed.

The Senior Accountant or designee in the absence of the Director of Administrative Services/City Treasurer shall continually review the financial condition of proposed depositories of City funds. The City should demand a copy of the latest financial statements and audit reports prior to investment and any reports issued during the period of the investment.

Investment Strategy

1. When making an investment decision, the purchase of an investment is made with the intent of holding that investment to maturity.

July 20, 2026 Special & Regular CC Mtg Page 275 of 364

INVESTMENT POLICY
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2. Cash flow projections are fully utilized to balance the liquidity needs at all times.

3. At least bi-weekly, economic forecasts are obtained from financial experts in the field through bankers and brokers.

4. Close rapport is maintained with the City Manager, Director of Administrative Services/City Treasurer, Public Works and other departments having a significant impact on cash flow.

5. The City will invest all City funds and the estimated checking accounts float, except for those amounts required by the City’s banks to pay for bank services furnished to the City.

6. Depending on market conditions, time deposits are maintained in commercial banks and savings and loan institutions. Particular attention is paid to investment opportunities available from financial institutions within the City of San Fernando so as to contribute to the economic vitality of the community.

7. Safekeeping: Securities purchased from brokers/dealers shall be held in third party safekeeping by the City’s third-party custodian. Said securities shall be held in the name of the City of San Fernando with the trustee executing investment transactions as directed by the Treasurer.

Prohibited and Restricted Investments
The City will not invest in derivative-type investments which are now prohibited by law, inverse floaters, range notes, interest- only strips derived from a mortgage pool, equity linked securities, swaps, margin/leveraging, and any security that could result in zero interest accrual if held to maturity. The City will not invest in reverse repurchase agreements. The City will not purchase bonds from local agencies or states on negative credit watch by a major rating agency. The City will not engage in speculative buying.

Investment Policy Adoption
The investment plan and strategy are reviewed and updated as needed, and no less often than annually.

SECTION III. EXCEPTIONS
There will be no exceptions to this policy, except as may be approved by the City Council.

SECTION IV. AUTHORITY
By order of City Council Resolution No. XXXX8472, Policy adopted by the City Council on July 20, 2026.

NAME TITLE SIGNATURE
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INVESTMENT POLICY
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KANIKA KITH CITY MANAGER
July 20, 2026 Special & Regular CC Mtg Page 277 of 364
RESOLUTION NO. 8382

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ADOPTING THE ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2025-2026
WHEREAS, Senate Bill 564, effective January 1,1996, requires the City Treasurer present a statement of investment policy annually to the City Council; and WHEREAS, a responsible investment policy enhances the economic status of the City \A/hile protecting funds under management and meeting the daily cash flow demands of the City.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

The City Council hereby establishes the Investment Policy, attached hereto as Exhibit "1” and incorporated herein by this reference.

SECTION 1.

The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

SECTION 2.

PASSED, APPROVED, AND ADOPTED THIS day of June, 2025.

Mti/ y
Mary/Mendqia, Mayor of the pl{y of
San Fernando, California
ATTEST:

ATTACHMENT "B"
July 20, 2026 Special & Regular CC Mtg Page 278 of 364
RES. NO. 8382

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8382 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2^'^ day of June, 2025, by the following vote of the City Council:

AYES: Lopez, Garcia, Fajardo, Solorio, Mendoza - 5
NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this day of June, 2025. 2 July 20, 2026 Special & Regular CC Mtg Page 279 of 364 Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # FIN2025-006 (6/2025) | Page 1 of 7

POLICY/PROCEDURE

SUBJECT ISSUANCE

INVESTMENT POLICY

ORIGINAL DATE
05/15/2017

EFFECTIVE
05/05/2017

CURRENT DATE
06/02/2025

EFFECTIVE
06/02/2025
CATEGORY POLICY NO. SUPERSEDES
FINANCE FIN2025-006 FIN-06202023

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
This Policy is intended to provide specific criteria for the prudent investment of City funds. The ultimate investment goal is to enhance the economic status of the City while protecting funds under management and meeting the daily cash flow demands of the City.

SECTION II. STATEMENT OF POLICY
The City’s cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to earn the highest yield obtainable while keeping within the investment criteria established for the safety and liquidity of public funds.

The Director of Administrative Services/City Treasurer shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an external independent auditor shall be conducted annually to review internal controls, account activity and compliance with policies and procedures.

San Fernando operates its temporary pooled idle cash investment under the prudent investor standard (i.e., such a trustee must act with the “care, skill, prudence and diligence...that a prudent investor…would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency”). This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and allowable under current legislation of the State of California (Government Code Section 53600 et seq.)
Criteria for selecting investments and the order of priority are:

1. SAFETY – The safety and risk associated with an investment refers to the potential loss of principal, accrued interest or both. Protection of the public funds entrusted to the Treasurer is the paramount criteria used to evaluate the investment instruments available.

2. LIQUIDITY – This refers to the ability to convert an investment to cash at any moment in time with minimal risk of forfeiting a portion of principal or interest. Liquidity is an essential investment requirement especially in light of the City’s need to be able to meet emergency financing demands of the community at any time.

RES. NO. 8382
EXHIBIT “1”
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INVESTMENT POLICY
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EXHIBIT “1”

3. YIELD – It is the potential dollar earnings an investment can provide and is described as the market rate of return. As a general rule, yields tend to mirror the inherent risk and liquidity characteristics of the particular investment and thus can only be evaluated after those investment criteria are satisfied.

Authorized Investments
All investments shall be made in accordance by the California Government Code, Sections 53600 et. seq. The policy does not cover funds held by the California Public Employees Retirement System (CalPERS), Deferred Compensation programs (e.g. ICMA, etc.), or the Multiple Employer OPEB/Pension 115 Trust (Section 115 Irrevocable Trust).

Within the context of these limitations and based on the cost at the time of purchase, the following investments are authorized as further limited herein:

1. U.S. Treasuries
The U.S. Treasury Bills, Bonds, and Notes, or those for which the full faith and credit of the U.S. are pledged for payment of principal and interest provided that:
a) There is no limitation as to the percentage of the portfolio that can be invested in this category.

2. U.S. Agencies
The Obligations issued by the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), Federal Home Loan Mortgage Corporation (FHLMC), Federal National Mortgage Association (FNMA), Tennessee Valley Authority (TVA), Student Loan Marketing Association (SLMA) and Federal Agricultural Mortgage Corp (FAMCA) provided that:
a) No more than 30% of the cost (book) value of the portfolio will be invested in any one agency; and b) Agency Mortgage-Backed securities shall be limited to maturities less than 5 years as measured on a weighted average life (WAL)

3. Bankers’ Acceptances
Bills of exchange or time drafts drawn on and accepted by a commercial bank provided that:
a) Bankers’ Acceptances purchased may not exceed 180 days to maturity or 25% of the cost (book) value of the portfolio;
b) No more than 5% of the cost (book) value of the portfolio may be invested in Bankers’ Acceptances issued by any one bank;
c) Prior to the purchase of any Banker’s Acceptance, the portfolio manager shall review the rating of the issuing bank; and
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INVESTMENT POLICY
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EXHIBIT “1”
d) Bankers’ Acceptances of issuing financial institutions shall have both a short and long term rating in the highest category by at least one nationally recognized rating agency at the time of purchase.

4. Commercial Paper
a) The paper is ranked P1 by Moody’s Investor Services and A1 by S&P, and have an minimum of A by both rating agencies;
b) Issued by a domestic corporation having assets in excess of $500 million; c) Purchases of eligible paper may not exceed 270 days to maturity nor represent more than 10% of the outstanding paper of an issuing corporation;
d) May not exceed 15% of the cost value of the portfolio at time of purchase; and e) No more than 5% of the cost value of the portfolio may be invested in Commercial Paper issued by any one corporation.

5. Certificates of Deposit
a) Negotiable Certificates of Deposit issued by nationally or state chartered banks or state or federal savings institutions or state or federal credit unions. Purchases of negotiable certificates of deposit may not exceed 30% of the City’s Investment Cash at the time of purchase. Investment in any one institution may not exceed more than 5% of the City’s Investment Cash at the time of purchase.

Cash will be invested only in FDIC Insured certificates or National Credit Union Administration (NCUA) Insured Credit Union certificates.

b) Time Deposits Non Negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations. Since time deposits are not liquid, no more than 25% of the investment portfolio may be invested in this investment type.

Investment in any one institution may not exceed more than 5% of the City’s Investment Cash at the time of purchase. Cash will be invested only in fully collateralized certificates. Collateral for a given investment must be 110% of principal for government securities collateral and 150% of principal for first mortgage collateral.
c) For investments greater than $100,000 the institution must maintain $100 million in assets. For investments greater than $300,000 the institution must maintain at least $300 million in assets. d) The City will not invest in any institution less than five years old.

6. Repurchase Agreements
a) No more than 20% of the cost value of the portfolio may be invested in repurchase agreements at any time; and
b) The maturity of repurchase agreements shall not exceed 75 days.

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INVESTMENT POLICY
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EXHIBIT “1”
In order to conform with provisions of the Federal Bankruptcy Code which provides for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be securities that are direct obligations of, or that are fully guaranteed as to principal and interest by, the United States Government such as Treasury bills, Treasury notes or Treasury bonds with less than a five year maturity.

7. Local Agency Investment Fund (LAIF)
a) The City may invest in the LAIF established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State Law.

8. Municipal Bonds
a) Municipal Securities of any California local agency including bonds, notes, warrants or other indebtedness, provided the issuer has a minimum credit rating of “A” by one of the following:

Moody’s, Standard & Poor’s, or Fitch. Municipal bonds shall be limited to a 60 months maximum maturity.

9. Corporate Medium Term Notes
a) Corporate Medium Term Notes, provided the issuer has a minimum credit rating of “A” by one of the following: Moody’s, Standard & Poor’s, or Fitch. Corporate bonds shall be limited to a 60 months maximum maturity.
b) Issued by a domestic corporation having assets in excess of $500 million; Issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. c) The aggregate total of all purchased medium term notes may not exceed 30% of the cost value of the portfolio; and
d) No more than 5% of the cost value of the portfolio may be invested in notes issued by one corporation.

10. Money Market Mutual Funds
a) Must have a rating of AAA/Aaa or an equivalent by one or more national rating agencies with no load maintained at $1 par value;
b) No more than 20% of portfolio value may be invested; c) Investment in a single mutual fund will not to exceed 10% of the cost value (book value) of the total portfolio exclusive of the fiscal agent cash portfolio; and d) The City’s investment in any specific mutual fund will not exceed 2% of that mutual fund’s total assets.

July 20, 2026 Special & Regular CC Mtg Page 283 of 364

INVESTMENT POLICY
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EXHIBIT “1”

11. Supranational Obligations
a) Only those obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and InterAmerican Development Bank (IADB); b) Must have a rating of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (NRSRO);
c) Securities shall be limited to a 60 months maximum maturity; d) No more than 15% of portfolio value may be invested; and e) No more than 10% of the par value with any one institution.

12. Mortgage-Backed and Asset-Backed Securities
a) Must have a rating of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (NRSRO);
b) Securities shall be limited to maturities not exceeding 5 years measured on a weighted average life (WAL) basis;
c) No more than 20% of portfolio value may be invested in this category.

13. Joint Powers Authority Pools
a) These investments include shares of beneficial interest issued by a Joint Powers Authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive;
b) Each share shall represent an equal proportional interest in the underlying pool of securities owned by the Joint Powers Authority;
c) There is no limit as to the percentage of the portfolio that may be invested in this category.

Considerations for Investments
The City attempts to obtain the highest yield possible when selecting investments, providing that criteria for safety and liquidity are met. Ordinarily, because investments normally carry a positive yield curve, (i.e., longer term investments have higher rates than shorter maturities), the City attempts to stagger its maturities to meet anticipated cash needs in such a way that new investment money can be placed in maturities that carry a higher rate that is available in the short market of 30 days or under. Furthermore, maturities are selected to anticipate cash needs of the City, thereby obviating the need for forced liquidation.

July 20, 2026 Special & Regular CC Mtg Page 284 of 364

INVESTMENT POLICY
Administrative Services Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # FIN2025-006 (6/2025) | Page 6 of 7 RES. NO. 8382 POLICY/PROCEDURE:

EXHIBIT “1”
Upon any announcement of negative credit watch or downgrade by a major rating agency of any issue within the portfolio, the investment manager should contact the Director of Administrative Services/City Treasurer and recommend a course of action. If at any time a security falls below “investment grade,” the investment manager should obtain the best bid and take the necessary steps toward liquidation.

City Constraints
The Director of Administrative Services/City Treasurer is responsible for managing the City’s investment portfolio in accordance with Federal and State laws as well as this policy. Longer term investments (i.e., over one year) are limited to maturities of five years or less.

The City strives to maintain an appropriate level of investment of all funds through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Director of Administrative Services/City Treasurer in consultation with the City Manager.

The basic premise underlying the City’s investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed.

The Senior Accountant or designee in the absence of the Director of Administrative Services/City Treasurer shall continually review the financial condition of proposed depositories of City funds. The City should demand a copy of the latest financial statements and audit reports prior to investment and any reports issued during the period of the investment.

Investment Strategy

1. When making an investment decision, the purchase of an investment is made with the intent of holding that investment to maturity.

2. Cash flow projections are fully utilized to balance the liquidity needs at all times.

3. At least bi-weekly, economic forecasts are obtained from financial experts in the field through bankers and brokers.

4. Close rapport is maintained with the City Manager, Director of Administrative Services/City Treasurer, Public Works and other departments having a significant impact on cash flow.

5. The City will invest all City funds and the estimated checking accounts float, except for those amounts required by the City’s banks to pay for bank services furnished to the City.

6. Depending on market conditions, time deposits are maintained in commercial banks and savings and loan institutions. Particular attention is paid to investment opportunities available from financial institutions within the City of San Fernando so as to contribute to the economic vitality of the community.

July 20, 2026 Special & Regular CC Mtg Page 285 of 364

INVESTMENT POLICY
Administrative Services Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # FIN2025-006 (6/2025) | Page 7 of 7 RES. NO. 8382 POLICY/PROCEDURE:

EXHIBIT “1”

7. Safekeeping: Securities purchased from brokers/dealers shall be held in third party safekeeping by the City’s third-party custodian. Said securities shall be held in the name of the City of San Fernando with the trustee executing investment transactions as directed by the Treasurer.

Prohibited and Restricted Investments
The City will not invest in derivative-type investments which are now prohibited by law, inverse floaters, range notes, interest- only strips derived from a mortgage pool, equity linked securities, swaps, margin/leveraging, and any security that could result in zero interest accrual if held to maturity. The City will not invest in reverse repurchase agreements. The City will not purchase bonds from local agencies or states on negative credit watch by a major rating agency. The City will not engage in speculative buying.

Investment Policy Adoption
The investment plan and strategy are reviewed and updated as needed, and no less often than annually.

SECTION III. EXCEPTIONS
There will be no exceptions to this policy, except as may be approved by the City Council.

SECTION IV. AUTHORITY
By order of City Council Resolution No. 8382, Policy adopted by the City Council on June 2, 2025.

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AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: John Perez, Acting Police Chief
Jennifer Spatig, Management Analyst

Date: July 20, 2026
Subject: Consideration to Accept United States Office of Justice Programs’ Bureau of Justice Assistance Fiscal Year 2025 Patrick Leahy Bulletproof Vest Partnership Program Grant Funds to Reimburse Fifty Percent of the Cost of Ballistic Vests for Police Officers; and Adopt a Resolution to Amend Fiscal Year 2026-2027 Adopted Budget
RECOMMENDATION:

It is recommended that the City Council
a. Accept the United States Department of Justice, Bureau of Justice Assistance (BJA) Fiscal Year 2025 Patrick Leahy Bulletproof Vest Partnership (BVP) Program grant funds in the amount of $16,611.15 to reimburse 50% of the cost for ballistic vests purchased for Police Department sworn and reserve personnel;
b. Adopt Resolution No. 8470 (Attachment “A”) amending the budget for Fiscal Year (FY) 2026-2027 to appropriate the grant revenues and expenditures; and c. Authorize the City Manager, or designee, to execute all related documents.

BACKGROUND:

1. On November 21, 2022, the City Council accepted a Patrick Leahy BVP Program Grant in the amount of $21,891.62 to reimburse 50% of the cost for ballistic vestsfor all sworn and reserve police personnel.

2. On December 18, 2025, the Police Department applied for additional BVP grant funds to replace ballistic vests that have reached the end of their useful service life or expiration date and provide vests to sworn and reserve personnel.

3. On May 22, 2026, the Police Department received notification of award for 2025 BVP grant funds in the amount of $16,611.15 to reimburse half the cost of ballistic vests for sworn and reserve personnel (Attachments “B”).

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Consideration to Accept United States Office of Justice Programs’ Bureau of Justice Assistance Fiscal Year 2025 Patrick Leahy Bulletproof Vest Partnership Program Grant Funds to Reimburse Fifty Percent of the Cost of Ballistic Vests for Police Officers; and Adopt a Resolution to Amend Fiscal Year 2026-2027 Adopted Annual Budget

ANALYSIS:

Ballistic vests, commonly referred to as bulletproof vests, are protective equipment worn by officers to help absorb impact and reduce or stop penetration from firearm projectiles, explosive fragments, and other life-threatening hazards. This equipment is designed to reduce the risk of serious injury while officers perform daily patrol, enforcement, and emergency response duties.

The Police Department has an ongoing need to purchase and replace ballistic vests for sworn and reserve personnel. Ballistic vests are issued as personal protective equipment and are worn during regular patrol, enforcement operations, calls for service, and emergency response operations. Most ballistic vests are covered by a five-year manufacturer warranty and have a recommended service life of approximately five years. Vests are replaced when they reach the end of their recommended service life or expiration date, no longer fit properly because of changes in an officer’s body size or assignment, become damaged, or otherwise no longer provide the level of protection required for duty. Replacing ballistic vests on a regular basis helps ensure officers continue to have reliable body armor while performing their duties.

The Patrick Leahy BVP Program is a federal grant program administered by the Bureau of Justice Assistance (BJA), a component of the U.S. Department of Justice. The program assists state, local, and tribal law enforcement agencies with the cost of purchasing ballistic vests for law enforcement officers. The goal of the program is to support officer safety by helping agencies purchase protective equipment that meets established safety standards. For example, eligible ballistic vests must meet current National Institute of Justice (NIJ) standards, which require vests to be independently tested and certified to protect officers against common handgun threats encountered in the course of their duties. Through the program, eligible agencies may be reimbursed for up to 50% of the cost of eligible ballistic vests purchased for law enforcement officers.

Under BVP Program guidelines, eligible law enforcement officers may include full-time, part-time, and auxiliary personnel, whether paid or volunteer, provided they are authorized to perform law enforcement duties. This allows the Department to seek reimbursement for eligible ballistic vests issued to sworn and reserve personnel. The BVP Program also prioritizes qualifying local jurisdictions with fewer than 100,000 residents, which helps smaller agencies purchase officer safety equipment that may otherwise be paid entirely with local funds.

The 2025 BVP grant is a reimbursement grant. This means the City will purchase eligible ballistic vests through its normal procurement process and then submit a reimbursement request through the BVP program after the vests are received. Without this grant, the City would be responsible for paying the full cost of the ballistic vests. By accepting the 2025 grant funds, the City receive reimbursement of up to $16,611.15, which will help offset the cost of purchasing approximately 23 ballistic vests.

July 20, 2026 Special & Regular CC Mtg Page 290 of 364
Consideration to Accept United States Office of Justice Programs’ Bureau of Justice Assistance Fiscal Year 2025 Patrick Leahy Bulletproof Vest Partnership Program Grant Funds to Reimburse Fifty Percent of the Cost of Ballistic Vests for Police Officers; and Adopt a Resolution to Amend Fiscal Year 2026-2027 Adopted Annual Budget

Grant-funded ballistic vests must meet BVP Program and National Institute of Justice (NIJ) standards. The vests must be tested through the NIJ Compliance Testing Program, listed on the NIJ Compliant Products List at the time of purchase, properly fitted to each officer, and made in the United States. These requirements help ensure the equipment is tested, approved, and fits properly. Agencies must also have a written policy requiring uniform patrol officers to wear body armor. This policy is included as Attachment “D.”
Acceptance of the 2025 BVP grant funds will allow the Police Department to continue providing officers with essential protective equipment while reducing the cost to the City. The grant does not create new positions or programs. Instead, it offsets a portion of the City’s cost by 50% to purchase approximately 23 ballistic vests that are necessary for officer safety and operational readiness.

BUDGET IMPACT:

The BVP Grant Program is a reimbursement-based grant program. After purchasing the eligible ballistic vests and submitting the required reimbursement documentation, the City will receive reimbursement from BJA for 50% of eligible costs, not to exceed $16,611.15. Sufficient funding is included in the FY 2026-2027 Adopted Budget to cover the City’s remaining share of eligible costs.

CONCLUSION:

Staff recommends that the City Council accept the U.S. Department of Justice Bureau of Justice Assistance Patrick Leahy Bulletproof Vest Partnership Program grant funds in the amount of $16,611.15, adopt Resolution No. 8470 amending the Fiscal Year 2026-2027 budget to, appropriate the grant revenues (Account No. 110-3696-3741) and expenditures (Account No. 110-220-3741-4300), and authorize the City Manager or designee to execute all related documents.

ATTACHMENTS:

A. Resolution No. 8470
B. BJA Award Email
C. San Fernando Police Department Body Armor Policy
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ATTACHMENT “A”
RESOLUTION NO. 8470

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2026-2027 ADOPTED ON JUNE 29, 2026, APPROPRIATING GRANT FUNDS FROM THE

UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE FISCAL YEAR 2025 PATRICK LEAHY BULLETPROOF VEST

PARTNERSHIP PROGRAM FOR BALLISTIC VESTS PURCHASED FOR POLICE

DEPARTMENT SWORN AND RESERVE PERSONNEL
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2026-2027, commencing July 1, 2026, and ending June 30, 2027; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget, to accept the United States Department of Justice, Bureau of Justice Assistance (BJA) Fiscal Year 2025 Patrick Leahy Bulletproof Vest Partnership (BVP) Program grant funds in the amount of $16,611.15 to reimburse 50% of the cost for ballistic vests purchased for Police Department sworn and reserve personnel; ; and WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2026 and ending July 30, 2027, a copy of which is on file in the City Clerk’s Office, was adopted on June 29, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

ALLOCATION OF FUNDS FOR BUREAU OF JUSTICE ASSISTANCE PATRICK LEAHY

BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT (BVP GRANT)
Increase in Revenues $_ 16,611.15
Account No. 110-3696-3741
Increase in Expenditures $_ 16,611.15
Account No. 110-220-3741-4300

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 20th day of June, 2026.

Victoria Garcia, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
July 20, 2026 Special & Regular CC Mtg Page 292 of 364
RES. NO. 8470
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8470 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 20th day of July, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, 2026.

Julia Fritz, City Clerk
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Outlook
BJA FY 2025 BVP Funding Award Notice
From Bureau of Justice Assistance <[email protected]> Date Fri 5/22/2026 1:30 PM
To Jennifer Spatig <[email protected]>
CAUTION: External Sender
This email originated from outside of the organization. Exercise caution when clicking on links or opening attachments unless you recognize the sender and know the content is safe. Please report all suspicious emails to the City's IT Division.

Dear Applicant,
The Office of Justice Programs’ Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an award under the fiscal year (FY) 2025 Bulletproof Vest Partnership (BVP) program. These funds have been posted to your account in the BVP System. A complete list of FY 2025 BVP awards is available online here:
https://bja.ojp.gov/funding/fy25-bvp-awards.pdf.

Important: Jurisdictions must be registered and include updated banking information in the System for Award Management (SAM) to receive reimbursement.

For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit https://sam.gov/content/help.

The FY 2025 award may be used for National Institute of Justice (NIJ) compliant armored vests which were ordered after April 1, 2025. The deadline to request payments from the FY 2025 award is August 31, 2027 or until all available funds have been requested. Awards will not be extended past that date, and any unused funds will be forfeited.

As a reminder, body armor vests purchased with BVP funds must have been tested through the NIJ Compliance Testing Program and found to comply with the most current NIJ body armor standards, appear on the NIJ Compliant Products List as of the date the body armor was ordered, be uniquely fitted, and be made in the United States. In addition, a written mandatory wear policy for uniformed patrol officers must have been in place at the time of application.

The federal portion of the costs for body armor vests purchased under the BVP Program may not exceed 50 percent. However, jurisdictions may request a financial or natural disaster hardship waiver during the payment request process and receive up to 100 percent of the cost of each body armor vest submitted for reimbursement. Additional information regarding match waivers can be found in the BVP FAQs. Detailed instructions on the process for requesting a waiver and the documentation required can be found in the Submitting Payment Requests in BVP User Guide.

Please contact the BVP Help Desk at 1-877-758-3787 or email [email protected] if you have any questions regarding the above information. Please also visit the BVP website for additional information regarding the BVP Program.

Sincerely,
BVP Program Support Team
Bureau of Justice Assistance
ATTACHMENT "B"
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Policy
1011
San Fernando Police Department
San Fernando PD Policy Manual
Copyright Lexipol, LLC 2025/11/20, All Rights Reserved.

Published with permission by San Fernando Police
Department
Body Armor - 1
Body Armor
1011.1 PURPOSE AND SCOPE
Practical safety measures should be used to reduce the risks and hazards associated with police work. The Department provides soft body armor for personnel in an effort to improve safety. 1011.2 BODY ARMOR
Soft body armor vests are issued to all sworn personnel because they have been shown to be effective in reducing deaths and serious injuries.
1011.2.1 USE OF SOFT BODY ARMOR
The Department requires all on-duty uniformed officers to wear soft body armor. When working in non uniform assignments, including swap meet contract duty or in a detective assignment, personnel shall have their soft body armor available and accessible when in the station or in the field on assignment, e.g. in the trunk of their assigned vehicle..

Body armor must be either department-issued or department-approved.

ATTACHMENT "C"
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Linden Johnson, Economic Development Manager

Date: July 20, 2026
Subject: Discussion and Consideration to Approve a Memorandum of Understanding with Emprende to Produce a Christmas Parade in Coordination with the City’s Annual Tree Lighting Event and to Reimburse the City for Related Parade Expenses RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Memorandum of Understanding (MOU) with EMPRENDE (Emprende) (Attachment “A” – Contract No. 2545) to produce a Christmas Parade in coordination with the City’s Annual Tree Lighting Event, and to reimburse the City for all expenses related to the parade up to $37,718;
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement; and
c. Provide staff direction regarding the sponsorship solicitation.

BACKGROUND:

1. On November 17, 2025, the City Council directed staff to work with Emprende to develop an estimated budget for a proposed Christmas Parade to take place in 2026, for City Council consideration during the Fiscal Year 2026-27 budget process.

2. On February 2, 2026, the City Council directed staff to meet with Emprende and return to the City Council with co-sponsorship cost estimates and logistics for combining the parade with the City’s Tree Lighting Event.

3. On June 3 and June 10, 2026, staff and Emprende met to discuss the Christmas Parade logistics and the details of the parade. These discussions centered around the logistics and responsibilities of Emprende and City staff.

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Discussion and Consideration to Approve a Memorandum of Understanding with Emprende to Produce a Christmas Parade in Coordination with the City’s Annual Tree Lighting Event and to Reimburse the City for Related Parade Expenses

4. On June 29, 2026, the City Council approved the City’s annual list of events for Fiscal Year (FY) 2026-2027, including the Christmas Parade in coordination with the City’s Annual Tree Lighting Event to take place on December 5, 2026. Simultaneously approving co-hosting with Emprende to produce the parade, and directing staff to return to the City Council with an MOU.

ANALYSIS:

A Christmas Parade is a valuable community-building and economic development event. It draws large crowds that boost foot traffic and support at local stores and restaurants, supporting businesses along the route and throughout the City. At the same time, the parade strengthens community connections by bringing residents together in a joyful, family-friendly celebration. It offers meaningful participation opportunities for local performers, organizations, and families, fostering civic pride and encouraging continued support for our City and its businesses.

Emprende is a Section 501 (c)(3) nonprofit organization dedicated to empowering communities through education, cultural enrichment, leadership development, self-esteem building, entrepreneurship, and spiritual growth. Their mission includes a commitment to creating opportunities that strengthen individuals, families, and community. Through engagement spanning back to Fall 2025, staff has worked with Emprende to develop the framework for a Christmas Parade event that will accompany the Annual Tree Lighting Ceremony.

On June 29, 2026, the City Council approved the 2026 Christmas Parade, to be held in coordination with the City’s Annual Tree Lighting Ceremony. This approval is contingent upon finalizing an MOU with Emprende that outlines a defined scope of work and a process for collecting fundraising revenue to reimburse all parade‑related expenses totaling $37,718. This amount covers City staff costs, Los Angeles Fire Department and other related permit fees, and a traffic control plan. Emprende will be responsible for providing other parade‑related needs not included in this total.

The City Council also provided the following concerns to be addressed in the MOU:
a. Emprende to provide monthly updates on sponsorship activities beginning in August. b. To clarify if sponsorship will be advertised solely on Emprende’s website and social media. c. Emprende to provide rules to be established regarding sponsorship criteria. d. Emprende to create a community committee that will meet more often than monthly to support parade planning efforts.

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Discussion and Consideration to Approve a Memorandum of Understanding with Emprende to Produce a Christmas Parade in Coordination with the City’s Annual Tree Lighting Event and to Reimburse the City for Related Parade Expenses

e. Emprende to create a sponsorship flyer for their use that will be separate from a City staff developed Save the Date and Event flyer for all the events taking place that day which includes the parade, tree lighting, and photographs with Santa.

The City is asking for approval to support Emprende’s sponsorship efforts by promoting the sponsorship activities via the City’s communication channels (i.e social media, website, and newsletter).

Through the proposed MOU, Emprende will partner with the City to complete the following services related to the administration of the Christmas Parade:

Produce a Christmas Parade
• Emprende will produce and manage all staging and logistics for the City’s Christmas Parade scheduled for December 5, 2026.
• The City will first cover production costs and be reimbursed by Emprende through their sponsorship efforts.

Engage in Sponsorship Activities
• Emprende will conduct sponsorship outreach to fully cover Parade costs. • Sponsorship activities will begin once the sponsorship guideline is approved by the City. • City will create a Save the Date flyer and the Event flyer for all events taking place that day which includes the parade, tree lighting, and photographs with Santa Support the City in securing a Traffic Control Plan
• Emprende will collaborate with the City to secure a company to provide the traffic control plan and do the required street closures
• City staff will lead this process.

Form a Community Committee
• Emprende will create a Community Committee to help plan the parade, inform residents and businesses about street closures and gather input and support. • The Committee will meet at least twice per month.
• Emprende will provide meeting notes to City staff in their monthly report and during the City Project Coordination meeting which they will attend.

Submit Required Plans and Contracts for City Approval
• Documents include: outreach and marketing plan, Traffic Control Plan, sponsorship guidelines, run of show, staff list, communication plan, float/participant application, and bi-weekly sponsorship and participation updates.
• All plans and contracts must be submitted to the City for approval.

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Discussion and Consideration to Approve a Memorandum of Understanding with Emprende to Produce a Christmas Parade in Coordination with the City’s Annual Tree Lighting Event and to Reimburse the City for Related Parade Expenses

City staff will meet regularly with Emprende and provide support as set forth in the MOU.

If approved by City Council, staff will work with Emprende to support their efforts in the production of the Christmas Parade. Emprende will produce a City Christmas Parade and fundraise to reimburse the City for all its expenses related to the production of the Christmas Parade. This MOU will terminate on June 30, 2027.,
BUDGET IMPACT:

The budget impact for this collaboration will be such that the City will fund costs as outlined through the below sources table, with costs as outlined below and incorporated through the City Council approved FY 2026-2027 budget as follows:

SOURCES
Description Account Number Allocation
Downtown Promotional Area B Funds 001-2260 $ 20,000
ICFA Funds 001-3901-0000 10,000
General Funds (Special Events Balance) 001-3901-0000 1,212 Community Investment TBD
6,506 Emprende Fundraising TBD
Total Sources: $ 37,718
USES
Description Account Number Allocation
Staff Costs 001-225/311/420-0000-4101 $ 6,718
Los Angeles Fire Department permit 001-424-000-4260 1,000 Traffic Control Plan 001-424-000-4260 30,000
Total Uses: $ 37,718
The City will establish a process for Emprende to submit reimbursement requests through their fundraising efforts to offset expenses incurred. As an element of the MOU, consistent with City Council direction, Emprende agrees to reimburse all costs incurred by the City to produce the Parade. Emprende said that they plan to have all of the fundraising completed by the 1st of November, 2026.

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Discussion and Consideration to Approve a Memorandum of Understanding with Emprende to Produce a Christmas Parade in Coordination with the City’s Annual Tree Lighting Event and to Reimburse the City for Related Parade Expenses

CONCLUSION:

Staff recommends that the City approve a MOU with Emprende (Attachment “A” – Contract No. 2545) to produce a Christmas Parade in coordination with the City’s Annual Tree Lighting Event, and to reimburse the City for all expenses related to the parade up to $37,718; authorize the City Manager, or designee, to make non-substantive changes and execute the agreement; and provide staff direction regarding the sponsorship solicitation.

ATTACHMENTS:

A. Contract No. 2545, including:

Exhibit “A”: Scope of Services
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ATTACHMENT “A”
CONTRACT NO. 2545

MEMORANDUM OF UNDERSTANDING
Parties: City Of San Fernando and Emprende
Engagement: Produce the City’s Christmas Parade
This Memorandum of Understanding (“MOU”) is entered into this 20th day of July, 2026 (“Effective Date”), by and between the CITY OF SAN FERNANDO (“City”) and EMPRENDE (“Emprende”), a Section 501 (c)(3) nonprofit organization. City and Emprende are sometimes individually referred to as “Party” and collectively as “Parties.” WHEREAS, the City is a California municipal corporation organized and existing under the laws of the State of California; and
WHEREAS, the City is dedicated to enhancing resources and supportive services that promote the well-being of residents, in alignment with Strategic Goal 6: Foster Community Trust, Engagement and Shared Identity; and
WHEREAS, the City will approve the use of the City seal on print material and social media pursuant to City Council Ordinance No. 1724; and
WHEREAS, Emprende is a nonprofit organization dedicated to empowering our community through education, cultural enrichment, leadership development, self-esteem building, entrepreneurship, and spiritual growth. We are committed to creating opportunities that strengthen individuals, families, and our community; and WHEREAS, the Parties desire to enter into this MOU to establish a partnership to produce the City’s Christmas Parade on the 5th day of December 2026.

NOW, THEREFORE, it is mutually understood and agreed by the Parties as follows:

SECTION 1. RECITALS. The foregoing recitals are true and correct and incorporated into and made a part of this MOU.

SECTION 2. TERM. This MOU shall commence on the Effective Date and terminate on the 30th of June, 2027.

A. Amendments: This MOU may be amended with the approval of both parties, in writing, provided both parties sign the revised agreement. A modification request must be presented, in writing, thirty (30) days prior to effective date.

B. Termination: Either party may terminate its participation in this MOU without cause by providing a 30-day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses identified herein. The thirty (30) days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable.

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CONTRACT NO. 2545
2 SECTION 3. REPAYMENT OF CITY FUNDS TO FRONT PROJECT. Emprende recognizes and agrees that City shall provide City funds to front the costs associated with staging the City Christmas Parade. The expressed understanding is that EMPRENDE will engage in fundraising activities to pay back in full all funds contributed to the staging of the Christmas parade including but not limited to actual costs as well as staff costs.

SECTION 4. USE OF CITY FACILITIES. If EMPRENDE wishes to make use of City parks, rooms, parking lots and buildings for event planning and implementation (“City Facilities”), EMPRENDE must first submit a written request for such use to City. City in its sole discretion and subject to availability may grant, conditionally grant or deny any such request. City shall waive facility use fees for EMPRENDE’s use of City Facilities for activities and services provided by or through the Program. City reserves the right to designate or redesignate which City Facilities may be used by EMPRENDE in the performance of its duties and responsibilities under this MOU.

Nothing in this MOU shall be interpreted to grant any license or leasehold interest in the City Facilities to EMPRENDE.

SECTION 5. EMPRENDE’S SCOPE OF SERVICES. EMPRENDE shall be responsible for Program implementation, administration, and oversight, as further described in the Scope of Services outlined in Exhibit A attached to this MOU and incorporated herein by reference.

EMPRENDE will provide its services for producing Christmas Parade and fundraising to cover event cost.

SECTION 6. INDEMNIFICATION: To the fullest extent permitted by law, EMPRENDE agrees to indemnify, defend and hold free and harmless the City and City’s elected or appointed officials, officers, employees, agents and volunteers from, any and all actions, claims, damages to persons or property, penalties, obligations, costs (including reasonable attorneys’ fees) or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization, arising out of, caused by or related to the services provided by EMPRENDE under this MOU, as well as the willful misconduct or negligent acts, errors or omissions of EMPRENDE, its agents, employees, volunteers, or invitees, including each person or entity responsible for the provision of services hereunder. EMPRENDE’s duty to indemnify, defend and hold harmless shall not include any claims or liabilities arising from the sole negligence or willful misconduct of the City, or the City’s elected or appointed officials, officers, employees, agents, and volunteers. This provision shall survive the expiration or termination of this MOU.

SECTION 7. LIMITATION OF CITY LIABILITY. In no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this MOU or the services performed in connection with this MOU.

SECTION 8. TAXES. EMPRENDE shall assume full responsibility for payments of federal, state and local taxes or contributions imposed or required under the social security, workers' compensation or income tax law, or any disability or unemployment law, or retirement contribution of any sort whatever, concerning EMPRENDE or any employee of EMPRENDE and shall further indemnify, pay for the defense of, and hold harmless City of and from any such payment or liability arising out of or in any manner connected with EMPRENDE’s performance under this MOU.

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CONTRACT NO. 2545
3 SECTION 9. INSURANCE. At its sole expense, EMPRENDE shall procure and keep in force full and adequate insurance coverage of all of its operations pursuant to this MOU as set forth below, and “City of San Fernando” shall be named as an additional insured on policies providing coverage for subsections 9(a) and 9(c) below:
(a) Commercial General Liability: (1986 ISO form or later) with minimum limits of $2,000,000 per occurrence/$4,000,000 aggregate written on an occurrence basis. (b) Auto Liability (including owned, hired and non-owned autos): $1,000,000 combined single limit (each accident).
(c) Worker’s Compensation and Employer's Liability: Statutory California State limits.

These coverages and limits are to be considered minimum requirements under this MOU and in no way limit the liability of EMPRENDE.

Prior to start of work under this MOU, EMPRENDE shall file with City evidence of insurance as required above from an insurer orinsurers certifying to the required coverage. The coverage shall be evidenced on a certificate of insurance signed by an authorized representative of the insurer(s). Coverage on all required policies may not be canceled, amended, terminated, or otherwise modified without no less than 30-days advance written notice to the City.

SECTION 10. NOTICES. Any notice required or permitted to be given under this MOU shall be in writing and shall be deemed to have been delivered, if hand delivered or deposited with a reputable overnight courier (such as Federal Express, UPS, DHL, or similar courier), postage prepaid, return receipt required, or three (3) business days after deposit into U. S. Mail, certified or registered, postage prepaid and return receipt requested, and shall be addressed as follows, unless otherwise notified in writing of change of address:

IF TO CITY:

City of San FernandoCity Manager’s Office
117 Macneil St.

San Fernando, CA. 91340
Phone: (818) 898-1202
Email: [email protected]
IF TO EMPRENDE ORGANIZATIONAL:

Attn: Celia Rivas
3029 E Florence Ave,
Huntington Park CA, 90255
Phone:(909) 770-6733
Email:
[email protected]
SECTION 11. MISCELLANEOUS.

A. Assignment Prohibited. Emprende shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this MOU or any rights, duties or obligations of EMPRENDE hereunder without the prior written consent of City. A change of ownership or control of EMPRENDE or a sale or transfer of substantially all of the assets of EMPRENDE shall be deemed an assignment for purposes of this MOU.

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4 B. Cooperation; Further Acts: The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this MOU.

C. Governing Law and Venue. This MOU shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

D. No Third-Party Benefit. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this MOU inure exclusively to the Parties.

E. Construction of MOU. This MOU shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this MOU together through a process of negotiation and with the advice of their respective attorneys.

F. Severability. If any portion of this MOU is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

G. Amendment; Modification. No amendment, modification or supplement of this MOU shall be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

H. Captions. The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this MOU.

I. Inconsistencies or Conflicts. In the event of any conflict or inconsistency between the provisions of this MOU and any of the exhibits attached hereto, the provisions of this MOU shall control.

Signature page to follow
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5 IN WITNESS WHEREOF, the Parties hereto have caused this Memorandum of Understanding to be executed on the day and year first appearing in the paragraph preceding the recitals.

CITY OF SAN FERNANDO EMPRENDE ORGANIZATIONAL
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

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EXHIBIT “A”
6 EXHIBIT A

SCOPE OF SERVICES
I. Objectives
The purpose of this collaboration between the City of San Fernando and EMPRENDE ORGANIZATIONAL (EMPRENDE) is to produce the City’s Christmas Parade on the 5th day of December, 2026. This will be achieved by:
• Producing City of San Fernando Christmas Parade
• Procuring Sponsorship to cover entire cost of producing parade II. Parties
This Scope of Work is established between the City of San Fernando and EMPRENDE.

III. Responsibilities of City of San Fernando (City)
The City of San Fernando agrees to:

1. Provide Permits
o LAFD

2. Public Safety
o City to provide a location for the parade Command Post at the San Fernando Road lot.
o Emprende will collaborate with the City to secure a company to provide the traffic control plan and do the required street closures • City staff will lead this process.

3. Marketing and Outreach
o Assistance in promoting Parade through City communication channels, including newsletters, social media platforms, and community bulletin boards. Save the Date and Event materials will be created by the City
o City will share and distribute sponsorship material created by Emprende though City communication channels, including newsletters, social media platforms, and community bulletin boards
o Create a Save the Date flyer and the actual event flyer for all events taking place that day which includes the parade, tree lighting event and photos with Santa.

4. Logistical Support for the Christmas Parade
o Use of City facilities and parking lot(s) to support the Parade and fundraising events
o Sound system for announcing parade at start and where needed along route

5. Point of Contact
o Designate a staff member to serve as the primary liaison with EMPRENDE for coordination and issue resolution.

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EXHIBIT “A”
7 IV. Responsibilities of EMPRENDE ORGANIZATIONAL (EMPRENDE) EMPRENDE agrees to:

1. Program Delivery
o Deliver a City Holiday Parade on the 5th day of December 2026

2. Services Offered and Costs
o Responsible for identifying and coordinating all Parade participants • Coordination of all participant contact list
o Assignment and supervision of parade order
o Determine entry categories and how many of each
o Develop an entry application (to be approved by the City) prior to distribution o Development of the official parade lineup
o Coordination of parade float order to ensure the safety of the all the participants o Provide and coordinate all necessary staff to implement the parade leading up to and during the event

3. Sponsorship
o Emprende will procure sponsorship to re-imburse City for all City expenses for the Parade
o Emprende will submit their sponsorship guidelines to the City for approval prior to procuring sponsorships
o All sponsorship promotional advertising and information appear on Emprende website and social media platforms

4. Reporting
o Provide monthly reports summarizing progress of parade planning, including but not limited to the number of sponsorships received, number of floats in parade, logistics and staff support.
o Provide weekly sponsorship update reports via email
o Attend regularly scheduled check-in meetings with City staff during City project coordination meetings which occur on the 3rd Wednesday of every month at 10am.

5. Parade Logistics
o Provide input for traffic control plan
o Responsible for complete event protocol management
o Emprende to design and submit an application for all parade entries and participants
o Responsible for coordinating and implementing all parade logistics o Responsible for volunteer recruitment, route monitors, etc. o Create safety rules and a communication plan
o Coordination of staging areas
• Emprende to deliver all logistical needs to City in a timely manner to ensure coordination with necessary City departments
o Coordinate with the Police Advisory Committee (PAC) to secure St. Ferdinand Church parking lot (end)
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EXHIBIT “A”
8 o Assignment of arrival and formation schedules
o Coordination of trash pickup on parade route following parade o Supervision and control of participant and crowd flow for the parade and staging area(s)
o Support for floats, groups and special elements needed for the parade o Coordination of VIP guests
o Assignment of meeting points and escort support
o Guest reception and assistance

6. Operations
o General oversight of participant-side of parade execution o Resolution of operational issues during the event
o Coordination with city staff and security when needed o Support for last-minute adjustments
o Emprende will create a Community Committee to help plan the parade, inform residents and businesses about street closures and gather input and support.[K • This committee is to meet twice a month

7. Outreach and Promotion
o Emprende to provide City with an outreach plan leading up to the parade for City approval
o Actively promote the Christmas Parade through EMPRENDE’s networks, social media, and printed materials.
o Coordinate with the City to ensure consistent messaging in outreach efforts. o All material to be in English and Spanish

8. Compliance
o Follow all City rules and regulations during planning stages and during parade. o Ensure all services are provided in a safe, respectful, and professional manner.

Emprende to provide City with the following for approval:
• Outreach plan – Due 2 weeks after MOU signed
• Sponsorship guidelines - Due 3 weeks after MOU signed • Run of Show – Due the 1st day of October 2026
• Staff list - Due 3 weeks after MOU signed
• Communication plan - Due 2 weeks after MOU signed
• Float/participant entry application - Due 3 weeks after MOU signed • Bi-weekly sponsorship and participant updates
• Emprende will create a Community Committee to help plan the parade, inform residents and businesses about street closures and gather input and support. • First Meeting to take place within 6 weeks after MOU signed o The committee will meet at least twice per month
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AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Victoria Garcia and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: July 20, 2026
Subject: Discussion and Consideration to Approve Schedule, Location, and Appoint City Council Representatives for Future Parking and Business Improvement Area B District Outreach Meetings
RECOMMENDATION:

It is recommended that the City Council:
a. Discuss and approve updated schedule, locations, and appoint City Council representatives for future Parking and Business Improvement Area B District outreach meetings; and b. Provide staff direction, as applicable.

BACKGROUND:

1. On November 4, 1968, the City adopted Ordinance No. 973 (Attachment “A”), establishing Parking and Business Improvement Area B (“Area B”) pursuant to the Parking and Business Improvement Area Law of 1964 (Street and Highways Code Section 36000 et seq.) (“Special Tax”).

2. On September 5, 1984, some businesses within Area B formed a private California non-profit mutual benefit corporation called the San Fernando Mall Assessment District, Inc., (the “Mall Association”1) whose purpose was “to promote the interests of the Mall Assessment District and members thereof for the betterment and improvement of the area covered by the assessment district and to further and advance the commercial, industrial and public interest of the Mall Assessment District” (Articles of Incorporation dated September 5, 1984).

3. On December 17, 1984, the City and the Mall Association executed Contract No. 768 (Attachment “B”) (the “Agreement”) under which the City hired the Mall Association to perform work and render services relating to the statutorily designated uses of the Area B special tax, excluding maintenance which is reserved to the City. Under the Agreement, the 1 In 1990, the San Fernando Mall Assessment District, Inc. changed its name to “the San Fernando Mall Association, Inc.”
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Discussion and Consideration to Approve Schedule, Location, and Appoint City Council Representatives for Future Parking and Business Improvement Area B District Outreach Meetings