Agenda packet — San Luis Obispo City Council, November 12, 2024 (part 6 of 13)

City of San Luis Obispo Co unications Cabling Standards Section 171 0 17150 – COMMUNICATIONS HORIZONTAL CABLING

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structured cabling system and provide information on products furnished under this section that affect work specified in other sections.

I. The telecommunications contractor shall not disrupt existing services. Existing services shall remain operational at all times unless there is a compelling need to disrupt them. If such a compelling need is determined to exist, then the telecommunications contractor shall coordinate an outage through the construction chain of command at least 48 hours in advance.

3.2 WORKMANSHIP
A. All work shall adhere to the reference standards in Part 1 of this specification.

B. Work shall be executed in workmanlike manner and shall be neat, plumb, parallel to the building structure, perpendicular to all electronics and associated cabling and neat in appearance when completed.

C. The telecommunications contractor shall maintain maximum headroom at all times and shall not run work exposed unless noted as such on the drawings.

D. Material and equipment shall be new and installed according to manufacturer s recommended best practices so that the completed installation operates safely and efficiently.

E. The telecommunications contractor is responsible for the greater quantity and better quality where conflicts exist.

F. Any reference to telecommunications outlet shall indicate faceplate, modular insert, termination, cabling, labeling, etc.

G. All cabling shall be terminated at both ends unless otherwise noted on the drawings.

3.3 DATA AND OICE HORI ONTAL CABLE
A. Install one (1) horizontal Category 6 cable from each data and voice modular insert within faceplate to its corresponding patch panel.

B. All cables shall be labeled at both ends with the cable ID using equipment and permanent labels approved by the owner. See Section 17053 – Identification for Communications Systems for cable identification specifications.

C. All four pairs of each horizontal cable shall be terminated at both ends.

1. One end of the horizontal cable shall be terminated in an 8-position, 8- conductor modular jack at the telecommunications outlet.

2. One end of the horizontal cable shall be terminated in an 8-position, 8- conductor 110 data patch panel within the Telecommunications Room (TR).

D. Install cable in specified raceways and cable trays.

E. Cable pulling: Pulling tension: Maximum pulling tensions for 4-pair horizontal UTP cable shall not exceed 110N (25 lbf).

F. Maintain cable twist to within inch of the main point of Insulation Displacement Contact (IDC).

G. When stripping cable for termination remove only a minimum amount (i.e., as little as possible) of cable jacket insulation (not to exceed inch).

H. Additional cable slack (Service Loop) shall be provided at both ends for maintenance or future cabling system changes:

1. Telecommunications Entrance Facility (EF)/Telecommunications Rooms (TRs)/Service Loop: 10 feet (arranged in figure 8 or serpentine fashion wherever possible to avoid inductance).

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City of San Luis Obispo Co unications Cabling Standards Section 171 0 17150 – COMMUNICATIONS HORIZONTAL CABLING

Page 7 ends

2. Work Area or Wall Telephone outlet: 3 feet
I. Splices are not permitted in any horizontal cabling.

J. No horizontal cable run from modular connector to patch panel shall exceed 90 m (295 ft) including slack.

K. Horizontal cable shall run loose throughout all conduits. At no time shall any horizontal cable within a conduit be secured by zip ties, electrical, tape, hook and loop closure straps or similar bindings.

L. Cables for corresponding data and voice ports shall be terminated on separate patch panels. See Section 17053 – Identification for Communications Systems for cable identification specifications.

1. Patch panel A shall be used to terminate data port #1 for all stations.

2. Patch panel B shall be used to terminate data port #2 for all stations.

3. Patch panel C shall be used to terminate data port #3 for all stations.

4. Patch panel D shall be used to terminate data/voice port #4 for all stations.

5. Patch panel P shall be used to terminate all wall telephones.

3.4 MODULAR JACKS AND BLANK INSERTS
A. Install all data and voice modular inserts.

B. Refer to the drawings for configuration and orientation of modular inserts within each data and voice faceplate.

C. Refer to the drawings for configuration and orientation of icons.

3.5 WORK AREA AND WALL TELEPHONE FACEPLATES AND DE ICE
BOXES
A. Install all faceplates and device boxes.

B. Refer to the drawings for location of work area and wall telephone faceplates and device boxes.

C. Refer to the drawings for configuration and orientation of work area and wall telephone faceplates and device boxes.

D. Coordinate exact location, configuration, and orientation of all work area and wall telephone faceplates and device boxes through the construction chain of command prior to installation.

3.6 DATA PATCH CORDS
A. The telecommunications contractor shall provide a quantity of patch cords to match 100 percent of the total quantity of data and voice ports terminated within each installed patch panel.

B. The telecommunications contractor shall provide a quantity of patch cords to match 100 percent of the total quantity of installed data modular inserts within the data/voice faceplates at the work areas.

C. The telecommunications contractor shall deliver all patch cords to Owner s Representative.

3.7 TESTING AND CERTIFICATION
A. 100 percent of horizontal data and voice cabling shall be tested and certified in accordance with Section 17160 – Communications Structured Cable Testing and Certification.

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City of San Luis Obispo Co unications Cabling Standards Section 171 0 17150 – COMMUNICATIONS HORIZONTAL CABLING

Page 8 ends

END OF SECTION

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APPENDIX

APPENDIX
5 APPENDIX D – STRUCTURAL CALCULATIONS

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Page 9 of 39 ends

SLO PD
2504-05-PS23

FENCE CONNECTION TO EXISTING WALL
06/24
Fp
Fence Attachment to (E) CMU Wall DETAIL 33/S-321
Scale: NTS
q = 33.7 psf *from spreadsheet*
As = 8ft x 5ft = 40ft^2
Open Section = 0.5 (50%)
As = 20ft^2
Fw = 404.4lbs
M2over = Fw x 30" = 12,132#-in
M2dead = 0.9 x 150 lbs. x 1" = 135 #-in
Tw = 12,132 #-in + 135#-in = 2044.5 lbs / 2 anchors
6"
Tw = 1022.3 lbs / anchor
Vw = 404.4 lbs / 2 anchors = 202.2 lbs / anchor
Load Amplification from 1500 psi CMU
Tw = 1022.25/0.866 = 1180.43 lbs / anchor
Vw = 202.2/0.866 = 233.5 lbs / anchor
USE SET-3G w/ 3/8" Ø F1554 Gr. 36 w/ 3" EMBED
4" WELD
Wp
3'
1'
5'

2.5'
6"
USE A36 PLATE 1'-3" x 0.75' x 0'-1/4"

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SLO PD
2504-05-PS23

FENCE CONNECTION TO EXISTING WALL
06/24
Fp
Fence Attachment to (E) Wood Wall DETAIL 43/S-321
Scale: NTS
4" WELD
Wp
2' 6'
3'
(NDS 12B)
Geometry of Bolts:

9.5"

2.75"
Use 0'-11" x 9.5" x 0'-1/4" A36 Steel Plate

5.5"

2.75"
11"
q = 33.7 psf *from spreadsheet*
As = 8ft x 6ft = 48ft^2
Open Section = 0.5 (50%)
As = 24ft^2
Fw = 485.3lbs
M2over = Fw x 36" = 17,470.8#-in
M2dead = 0.9 x 150 lbs. x 1" = 135 #-in
Tw = 17,470.8 #-in + 135#-in = 3201 lbs
6"
Vw = 485.3 lbs / 2 anchors = 242.7 lbs / anchor
Z⊥' = 360 lbs * Cd = 360lbs(1.6) = 576 lbs
USE (4) 5/8" Ø x 1 1/2" BOLTS
CHECK PLATE FOR CRUSHING:

PER 2018 NDS CHAPTER 3.10:

Cb =1
F'c_PERP = 625 * 1 = 625 PSI
f'c = 3201 lbs / (104.5 SQ IN - 2 SQ IN) = 31.2 PSI < 625 PSI , OK

1.5"

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Pole Footing Embedded in Soil
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: Post 1 Footing
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16
Load Combinations Used : IBC 2021
General Information
Circular

12.0 200.0
1,500.0
No Lateral Restraint at Ground Surface
Pole Footing Shape
Pole Footing Diameter . . . . . . . . . in
Allow Passive . . . . . . . . . . . . . . . . pcf
Max Passive . . . . . . . . . . . . . . . . . psf
Calculate Min. Depth for Allowable Pressures
Governing Load Combinatio+0.60W n
Lateral Load 0.3888
Moment 1.711 k-ft
Minimum Required Depth 5.250 ft
k
NO Ground Surface Restraint
Pressures at 1/3 Depth
Actual 341.947 psf
Allowable 342.810 psf
Controlling Values
Footing Base Area 0.7854 ft^2
Maximum Soil Pressure 0.0 ksf
k
k
k
k
k
Applied Loads
k
Lateral Concentrated Load (k)
D : Dead Load
L : Live
Lr : Roof Live
S : Snow
W : Wind
E : Earthquake
H : Lateral Earth
Load distance above

0.6480

4.40 k
k
k
k
k
k
k
ft
Lateral Distributed Loads (kl
TOP of Load above ground surface
BOTTOM of Load above ground surface
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
ground surface ft
ft
Vertical Load (k)
k
Load Combination Results
Factor
Forces @ Ground Surface Soil Increase
Load Combination
Required
Loads - (k) Moments - (ft-k) Depth - (ft)
Pressure at 1/3 Depth
Actual - (psf) Allow - (psf)

0.000 0.000 0.13 0.0 0.0 1.000
+0.60W 0.389 1.711 5.25 341.9 342.8 1.000
+0.450W 0.292 1.283 4.63 304.2 305.9 1.000

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Pole Footing Embedded in Soil
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: Rolling Gate Post
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16
Load Combinations Used : IBC 2021
General Information
Circular

36.0 200.0
1,500.0
No Lateral Restraint at Ground Surface
Pole Footing Shape
Pole Footing Diameter . . . . . . . . . in
Allow Passive . . . . . . . . . . . . . . . . pcf
Max Passive . . . . . . . . . . . . . . . . . psf
Calculate Min. Depth for Allowable Pressures
Governing Load Combinatio+D+0.60W n
Lateral Load 1.359
Moment 5.232 k-ft
Minimum Required Depth 5.375 ft
k
NO Ground Surface Restraint
Pressures at 1/3 Depth
Actual 354.829 psf
Allowable 355.773 psf
Controlling Values
Footing Base Area 7.069 ft^2
Maximum Soil Pressure 0.2122 ksf
k
k
k

1.50 k
k
Applied Loads
k
Lateral Concentrated Load (k)
D : Dead Load
L : Live
Lr : Roof Live
S : Snow
W : Wind
E : Earthquake
H : Lateral Earth
Load distance above

2.265

3.850
k
k
k
k
k
k
k
ft
Lateral Distributed Loads (kl
TOP of Load above ground surface
BOTTOM of Load above ground surface
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
ground surface ft
ft
Vertical Load (k)
k
Load Combination Results
Factor
Forces @ Ground Surface Soil Increase
Load Combination
Required
Loads - (k) Moments - (ft-k) Depth - (ft)
Pressure at 1/3 Depth
Actual - (psf) Allow - (psf)
D Only 0.000 0.000 0.13 0.0 0.0 1.000
+D+0.60W 1.359 5.232 5.38 354.8 355.8 1.000
+D+0.450W 1.019 3.924 4.75 315.7 316.4 1.000
+0.60D+0.60W 1.359 5.232 5.38 354.8 355.8 1.000
+0.60D 0.000 0.000 0.13 0.0 0.0 1.000

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Pole Footing Embedded in Soil
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: Fence Gate Footing
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16
Load Combinations Used : IBC 2021
General Information
Circular

12.0 200.0
1,500.0
No Lateral Restraint at Ground Surface
Pole Footing Shape
Pole Footing Diameter . . . . . . . . . in
Allow Passive . . . . . . . . . . . . . . . . pcf
Max Passive . . . . . . . . . . . . . . . . . psf
Calculate Min. Depth for Allowable Pressures
Governing Load Combinatio+0.60W n
Lateral Load 0.2028
Moment 0.8923 k-ft
Minimum Required Depth 4.0 ft
k
NO Ground Surface Restraint
Pressures at 1/3 Depth
Actual 263.557 psf
Allowable 264.915 psf
Controlling Values
Footing Base Area 0.7854 ft^2
Maximum Soil Pressure 0.0 ksf
k
k
k
k
k
Applied Loads
k
Lateral Concentrated Load (k)
D : Dead Load
L : Live
Lr : Roof Live
S : Snow
W : Wind
E : Earthquake
H : Lateral Earth
Load distance above

0.3380

0.000 0.000 0.13 0.0 0.0 1.000
+0.60W 0.203 0.892 4.00 263.6 264.9 1.000
+0.450W 0.152 0.669 3.63 235.7 236.7 1.000

Page 13 of 39 ends

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General Footing
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: CMU WALL FOOTING (Full Height),
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
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Code References
Calculations per ACI 318-14, IBC 2018, CBC 2019, ASCE 7-16 Load Combinations Used : IBC 2021
General Information
Material Properties Soil Design Values

1.50 Analysis Settings
200.0
ksi No
Allowable Soil Bearing = ksf
=

3.0 60.0
3,155.92
150.0
Flexure = 0.90 = 0.30
Shear =
 Values

0.00180

2.0 Soil Passive Resistance (for Sliding)

1.150
=
Increases based on footing plan dimension
Add Pedestal Wt for Soil Pressure No :

Use Pedestal wt for stability, mom & shear No :

Allowable pressure increase per foot of depth
= ksf
when max. length or width is greater than
= ft
:
=
Add Ftg Wt for Soil Pressure Yes
Use ftg wt for stability, moments & shears : Yes
when footing base is below ft
pcf
Increase Bearing By Footing Weight
= pcf
Min. Overturning Safety Factor
=
: 1
Increases based on footing Depth 0.750
=
Soil/Concrete Friction Coeff.

Ec : Concrete Elastic Modulus
=
= Footing base depth below soil surface ft
Allow press. increase per foot of depth ksf =
=
Min. Sliding Safety Factor = 1.150 : 1
=
Concrete Density
=
Min Allow % Temp Reinf.
f'c : Concrete 28 day strength ksi
fy : Rebar Yield ksi
Min Steel % Bending Reinf.

Soil Density = 110.0 pcf
#
Dimensions
Width parallel to X-X Axis 3.50 ft
Length parallel to Z-Z Axis
=

3.50 ft
= Pedestal dimensions...
px : parallel to X-X Axis in
pz : parallel to Z-Z Axis in
Height =
=
in
Footing Thickness
=
= 16.0 in
Rebar Centerline to Edge of Concrete...
at Bottom of footing 3.0 = in
Reinforcing
#
Bars parallel to X-X Axis
Reinforcing Bar Size
=
5 Number of Bars
=

4.0 Bars parallel to Z-Z Axis
Reinforcing Bar Size = 5
Number of Bars = 4.0
Bandwidth Distribution Check (ACI 15.4.4.2)
Direction Requiring Closer Separation
n/a
# Bars required within zone n/a
# Bars required on each side of zone n/a
Applied Loads

1.408
D Lr
ksf
LS
P : Column Load
OB : Overburden =
k
WE
M-zz
V-x
=
= k
V-z k

2.696
M-xx =
= k-ft
k-ft

3.836
H
=

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Project Descr:

PASS n/a Sliding - X-X 0.0 k 0.0 k No Sliding
PASS n/a Sliding - Z-Z 0.0 k 0.0 k No Sliding
DESIGN SUMMARY Design OK
Min. Ratio Item Applied Capacity Governing Load Combination PASS 0.5069 Soil Bearing 0.7603 ksf 1.50 ksf +D+0.70E about Z-Z axis PASS n/a Overturning - X-X 0.0 k-ft 0.0 k-ft No Overturning PASS 1.860 Overturning - Z-Z 2.685 k-ft 4.994 k-ft +0.60D+0.70E PASS n/a Uplift 0.0 k 0.0 k No Uplift
PASS 0.03785 Z Flexure (+X) 0.7635 k-ft/ft 20.172 k-ft/ft +1.20D+E PASS 0.01703 Z Flexure (-X) 0.3434 k-ft/ft 20.172 k-ft/ft +0.90D+E PASS 0.01222 X Flexure (+Z) 0.2464 k-ft/ft 20.172 k-ft/ft +1.40D PASS 0.01222 X Flexure (-Z) 0.2464 k-ft/ft 20.172 k-ft/ft +1.40D PASS 0.03035 1-way Shear (+X) 2.494 psi 82.158 psi +0.90D+E PASS 0.01509 1-way Shear (-X) 1.239 psi 82.158 psi +1.20D+E PASS 0.008349 1-way Shear (+Z) 0.6859 psi 82.158 psi +1.40D PASS 0.008349 1-way Shear (-Z) 0.6859 psi 82.158 psi +1.40D PASS 0.01615 2-way Punching 2.654 psi 164.317 psi +1.40D Top reinforcing mat required (see 'Bending' tab).

Hand check required for anchor pullout.

Detailed Results
Rotation Axis & Xecc Zecc Actual Soil Bearing Stress @ Location Actual / Allow Soil Bearing
Load Combination... Gross Allowable (in) Bottom, -Z Top, +Z Left, -X Right, +X Ratio X-X, D Only 1.50 n/a n/a 0.0 0.3883 0.3883 n/a 0.259
X-X, +D+0.60W 1.50 n/a n/a 0.0 0.3883 0.3883 n/a 0.259
X-X, +D+0.70E 1.50 n/a n/a 0.0 0.3883 0.3883 n/a 0.259
X-X, +D+0.450W 1.50 n/a n/a 0.0 0.3883 0.3883 n/a 0.259 X-X, +D+0.5250E 1.50 n/a n/a 0.0 0.3883 0.3883 n/a 0.259 X-X, +0.60D+0.60W 1.50 n/a n/a 0.0 0.2330 0.2330 n/a 0.155 X-X, +0.60D+0.70E 1.50 n/a n/a 0.0 0.2330 0.2330 n/a 0.155 Z-Z, D Only 1.50 0.3883 0.0 n/a n/a n/a 0.3883 0.259
Z-Z, +D+0.60W 1.50 0.1642 4.081 n/a n/a n/a 0.6124 0.408 Z-Z, +D+0.70E 1.50 0.01626 6.775 n/a n/a n/a 0.7603 0.507 Z-Z, +D+0.450W 1.50 0.2202 3.061 n/a n/a n/a 0.5564 0.371 Z-Z, +D+0.5250E 1.50 0.1093 5.081 n/a n/a n/a 0.6673 0.445 Z-Z, +0.60D+0.60W 1.50 0.008857 6.802 n/a n/a n/a 0.4571 0.305 Z-Z, +0.60D+0.70E 1.50 0.0 11.291 n/a n/a n/a 0.6670 0.445 Rotation Axis &
Overturning Stability
Load Combination... Overturning Moment Resisting Moment Stability Ratio Status X-X, D Only None 0.0 k-ft Infinity OK
X-X, +D+0.60W None 0.0 k-ft Infinity OK
X-X, +D+0.70E None 0.0 k-ft Infinity OK
X-X, +D+0.450W None 0.0 k-ft Infinity OK
X-X, +D+0.5250E None 0.0 k-ft Infinity OK
X-X, +0.60D+0.60W None 0.0 k-ft Infinity OK
X-X, +0.60D+0.70E None 0.0 k-ft Infinity OK
Z-Z, D Only None 0.0 k-ft Infinity OK
Z-Z, +D+0.60W 1.618 k-ft 8.324 k-ft 5.146 OK
Z-Z, +D+0.70E 2.685 k-ft 8.324 k-ft 3.10 OK
Z-Z, +D+0.450W 1.213 k-ft 8.324 k-ft 6.861 OK
Z-Z, +D+0.5250E 2.014 k-ft 8.324 k-ft 4.133 OK
Z-Z, +0.60D+0.60W 1.618 k-ft 4.994 k-ft 3.087 OK
Z-Z, +0.60D+0.70E 2.685 k-ft 4.994 k-ft 1.860 OK

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Project Descr:

Force Application Axis
Sliding Stability All units k
Load Combination... Sliding Force Resisting Force Stability Ratio Status Footing Has NO Sliding
Flexure Axis & Load Combination in^2 in^2 in^2 k-ft
As Req'd
Footing Flexure
Tension
k-ft
Mu Side Actual As Status
Surface
Gvrn. As Phi*Mn
X-X, +1.40D 0.2464 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.40D 0.2464 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D 0.2112 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D 0.2112 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+0.50W 0.2112 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+0.50W 0.2112 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+W 0.2112 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+W 0.2112 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+E 0.2112 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +1.20D+E 0.2112 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +0.90D+W 0.1584 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +0.90D+W 0.1584 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +0.90D+E 0.1584 +Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK X-X, +0.90D+E 0.1584 -Z Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.40D 0.2464 -X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.40D 0.2464 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D 0.2112 -X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D 0.2112 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+0.50W 0.01865 -X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+0.50W 0.4038 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+W 0.1739 -X Top 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+W 0.5963 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+E 0.3325 -X Top 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +1.20D+E 0.7635 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +0.90D+W 0.2258 -X Top 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +0.90D+W 0.5444 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +0.90D+E 0.3434 -X Top 0.3456 ACI 7.6.1.1 0.3543 20.172 OK Z-Z, +0.90D+E 0.7525 +X Bottom 0.3456 ACI 7.6.1.1 0.3543 20.172 OK One Way Shear X
Load Combination... Vu @ -X Vu:Max Vu @ +X Phi Vn Vu / Phi*Vn Status +1.40D 0.69 psi 0.69 0.69 82.16 0.01 psi psi psi OK
+1.20D 0.59 psi 0.59 0.59 82.16 0.01 psi psi psi OK
+1.20D+0.50W 0.06 psi 1.24 1.24 82.16 0.02 psi psi psi OK +1.20D+W 0.71 psi 1.89 1.89 82.16 0.02 psi psi psi OK
+1.20D+E 1.24 psi 2.46 2.46 82.16 0.03 psi psi psi OK
+0.90D+W 0.86 psi 1.75 1.75 82.16 0.02 psi psi psi OK
+0.90D+E 1.05 psi 2.49 2.49 82.16 0.03 psi psi psi OK
One Way Shear Z
Load Combination... Vu @ -Z Vu @ +Z Vu:Max Phi Vn Vu / Phi*Vn Status +1.40D 0.69 0.69 0.69 82.16 0.01 psi psi psi psi OK
+1.20D 0.59 0.59 0.59 82.16 0.01 psi psi psi psi OK
+1.20D+0.50W 0.59 0.59 1.24 82.16 0.02 psi psi psi psi OK +1.20D+W 0.59 0.59 1.89 82.16 0.02 psi psi psi psi OK
+1.20D+E 0.59 0.59 2.46 82.16 0.03 psi psi psi psi OK
+0.90D+W 0.44 0.44 1.75 82.16 0.02 psi psi psi psi OK
+0.90D+E 0.44 0.44 2.49 82.16 0.03 psi psi psi psi OK
Vu / Phi*Vn
Two-Way "Punching" Shear All units k
Load Combination... Vu Phi*Vn Status
+1.40D 2.65 164.32 0.01615 psi psi OK
+1.20D 2.27 164.32 0.01384 psi psi OK
+1.20D+0.50W 2.27 164.32 0.01384 psi psi OK
+1.20D+W 2.27 164.32 0.01384 psi psi OK
+1.20D+E 2.28 164.32 0.01387 psi psi OK
+0.90D+W 1.71 164.32 0.01039 psi psi OK

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Project Descr:

Vu / Phi*Vn
Two-Way "Punching" Shear All units k
Load Combination... Vu Phi*Vn Status
+0.90D+E 1.78 164.32 0.01085 psi psi OK

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Masonry Column
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: CMU Pilaster
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Engineer:

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Code References
Calculations per TMS 402-16, IBC 2018, CBC 2019, ASCE 7-16 Load Combinations Used : IBC 2021
General Information
Material Properties Analysis Settings
psi
E - Rebar = 29,000.0 ksi
Tie Bar Size
Tie Bar Spacing = 8.0 in
Column Data
Column width along X-X =
= 15.625 in

15.625 in
Column depth along Y-Y
Longitudinal Bar Size = 5.0
factor for Strength Design= 0.90
#
Bars per side at +Y & -Y = 2
Bars per side at +X & -X = 2
Cover from ties = 3.0 in
Actual Edge to Bar Cente 3.6875 = in
= # 3 psi
= 32000
= 60000
2,000.0
Fs - Allowable
=
Fy - Yield
Rebar Grade Grade 60

1.0 = 900.0
Analysis Method
pcf Overall Column Height
Em = f'm * = Top Free, Bottom Fixed
Construction Type
= = 9.333 ft

61.0 Solid Grouted Hollow Concrete Mason
=
Column Density
=
End Fixity Condition
F'm psi
Fr - Rupture psi
= Strength Design
Y-Y (depth) axis :

X-X (width) axis :

Unbraced Length for buckling ABOUT X-X Axis = 9.333 ft, K Unbraced Length for buckling ABOUT Y-Y Axis = 9.333 ft, K Brace condition for deflection (buckling) along columns :

Applied Loads Service loads entered. Load Factors will be applied for calculations.

Column self weight included : 15.823 lbs * Dead Load Factor AXIAL LOADS . . .

BENDING LOADS . . .

Lat. Uniform Load creating Mx-x, W = 0.03370 k/ft
Lat. Point Load at 4.0 ft creating Mx-x, W = 0.5180 k
Lat. Point Load at 4.0 ft creating Mx-x, E = 2.740 k

DESIGN SUMMARY
Pu

0.9 * Pn
Mu-x

0.9 * Mn-x :
( TMS 402-16, Sec 5.3.1.3 ) ( TMS 402-16, Sec. 9.3.4.1.1 ) ( TMS 402-16, Sec. 5.3.1.1(b) )
Governing K * Lu / Dimension <= 3( TMS 402-16, Sec. 5.3.1.1(a) )

4.511
Ry 4.511
Rx
PASS Maximum SERVICE Load Reactions . .

Top along X-X 0.000 k
Bottom along X-X 2.740 k
Maximum SERVICE Load Deflections . . .

0.305
Load Combination
: 1
Along x-x
Location of max.above base

0.034
+1.20D+E
in at 9.333 ft above base
for load combination : E Only
At maximum location values are . . .

0.000 ft
Bending Check Results
Maximum Bending Stress Ratio =
k-ft
Reinforcing Area Check Pa = 0.80 [ 0.80 f'm (An - Ast) + FyAst) * [1-(h/(140*r))^2] As : Actual Reinforcement 1.240 Compressive Strength

0.610
Min. Side Dim. >= 8"
Min. Tie Dia. = 1/4", # 3 bar provided
Max Tie Spacing = 10.00 in, Provided = 8.00 in
PASS
Dimensional Checks
PASS Check Column Ties (TMS 402-16, Sec 5.3.1.4)

9.766
287.247 k PASS
Min: 0.0025 * An
Max: 0.04 * An
k
k-ft

0.019

0.316
-10.960

35.928
k
Load Combination Results
Load Combination
Maximum Moments
Stress Ratio Location Actual Allow Status Actual Allow
Maximum Bending Stress Ratios Maximum Axial Load
+1.40D .0000760 PASS 287.118 0.06264 0.02215 0.0 k-ft ft k k k-ft 53.715 +1.20D .0000650 PASS 287.118 0.0 0.01899 0.0 k-ft ft k k k-ft 53.715 +1.20D+0.50W 0.0490 PASS 0.7195 0.0 0.01899 1.770 k-ft ft k k k-ft 36.115 +1.20D+W 0.09852 PASS 0.3160 0.0 0.01899 3.540 k-ft ft k k k-ft 35.928 +1.20D+E 0.3050 PASS 0.3160 0.0 0.01899 10.960 k-ft ft k k k-ft 35.928 +0.90D+W 0.09852 PASS 0.3160 0.0 0.01424 3.540 k-ft ft k k k-ft 35.928 +0.90D+E 0.3050 PASS 0.3160 0.0 0.01424 10.960 k-ft ft k k k-ft 35.928

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Note: Only non-zero reactions are listed.

Load Combination
Y-Y Axis Reaction Axial Reaction
@ Base @ Top @ Base
Maximum Reactions
D Only k 0.016 k k
+D+0.60W 0.500 k 0.016 k k
+D+0.70E 1.918 k 0.016 k k
+D+0.450W 0.375 k 0.016 k k
+D+0.5250E 1.439 k 0.016 k k
+0.60D+0.60W 0.500 k 0.009 k k
+0.60D+0.70E 1.918 k 0.009 k k
W Only 0.833 k k k
E Only 2.740 k k k
Maximum Deflections for Load Combinations
Load Combination Max. Y-Y Deflection Distance
D Only 0.0000 ft in 0.000
+D+0.60W 0.0075 ft in 9.333
+D+0.70E 0.0236 ft in 9.333
+D+0.450W 0.0056 ft in 9.333
+D+0.5250E 0.0177 ft in 9.333
+0.60D+0.60W 0.0075 ft in 9.333
+0.60D+0.70E 0.0236 ft in 9.333
W Only 0.0125 ft in 9.333
E Only 0.0335 ft in 9.270
Cross Section Interaction Diagram

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Cantilevered Retaining Wall
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: Freestanding 3' Wall (Wind)
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16

0.00 3.00

0.00 8.00
1,500.0

35.0 0.0
250.0
Criteria Soil Data
Retained Height = ft
Wall height above soil = ft Active Heel Pressure = psf/ft Slope Behind Wall Height of Soil over Toe in
Water table above
= ft =
=
= pcf 110.00
=
Soil Density, Heel
=
Passive Pressure = psf/ft
Allow Soil Bearing = psf
Soil Density, Toe 110.00 pcf
Footing||Soil Friction = 0.400
Soil height to ignore
for passive pressure = 12.00 in
Equivalent Fluid Pressure Method
bottom of footing
Surcharge Loads Adjacent Footing Load
Load Type

0.0 Lateral Load = 0.0 #/ft

0.0 0.0

0.0 0.0
Axial Load Applied to Stem
Wall to Ftg CL Dist = 0.00 ft
Wind on Exposed Stem psf 33.7 =
Lateral Load Applied to Stem
Surcharge Over Heel = psf Adjacent Footing Load = 0.0 lbs Axial Dead Load
(Service Level)
= lbs
Footing Type Spread Footing
Surcharge Over Toe
Footing Width = 0.00 ft ...Height to Top = 0.00 ft
...Height to Bottom = 0.00 ft Eccentricity = 0.00 in
Used To Resist Sliding & Overturning
Used for Sliding & Overturning
= 0.0 ft
Axial Live Load =
Base Above/Below Soil
lbs
=
Axial Load Eccentricity = Poisson's Ratio 0.300 =
at Back of Wall
in
(Strength Level)
= Seismic (E)
Stem Weight Seismic Load F / W = Added seismic base force 0.0 lbs p p Weight Multiplier 0.000 g

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Design Summary
Wall Stability Ratios
Overturning = 3.60
Global Stability = 9.37
OK
Sliding = 7.14 OK
Total Bearing Load = 701 lbs
...resultant ecc. = 3.74 in
Eccentricity within middle third
Soil Pressure @ Toe = 678 psf OK
Soil Pressure @ Heel = 23 psf OK
Allowable = 1,500 psf
Soil Pressure Less Than Allowable
ACI Factored @ Toe = 949 psf
ACI Factored @ Heel = 32 psf
Footing Shear @ Toe = 2.0 psi OK
Footing Shear @ Heel = 0.2 psi OK
Allowable = 82.2 psi
Sliding Calcs
Lateral Sliding Force = 91.8 lbs
less 100% Passive Force
less 100% Friction Force
Added Force Req'd
....for 1.5 Stability =
= 0.0
280.4
375.0
==

0.0 -
lbs
lbs
lbs OK
lbs OK
-
Masonry Block Type =
Stem Construction Bottom
Stem OK
Shear.....Actual
Design Height Above Ftg ft = 0.00
Wall Material Above "Ht" = Masonry
Thickness = 8.00
Rebar Size = # 5
Rebar Spacing = 16.00
Rebar Placed at = Center
Design Data
fb/FB + fa/Fa = 0.068
Total Force @ Section
lbs =
Moment....Actual
ft-# =
Moment.....Allowable = 3,566.5
psi =
Shear.....Allowable = 80.5 psi
Wall Weight = 84.0 psf
Rebar Depth 'd' = 3.81 in
Masonry Data
f'm psi = 2,000
Fy psi = 60,000
Solid Grouting = Yes
Modular Ratio 'n' = 16.11
Equiv. Solid Thick. in = 7.63
Concrete Data
f'c = psi
Fy =
Masonry Design Method SD =
Load Factors
Building Code
Dead Load 1.200
Live Load 1.600
Earth, H 1.600
Wind, W 1.600
Seismic, E 1.000 psi
Service Level
Strength Level lbs = 161.8
Service Level
Strength Level = 242.6 ft-#
Service Level
Strength Level psi = 1.8
Design Method = SD SD SD
Vertical component of active lateral soil pressure IS NOT considered in the calculation of soil bearing pressures.

Anet (Masonry) = 91.50 in2

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Project Descr:

0.67 1.33

16.00 Footing Torsion, Tu =
=

0.00 ft-lbs
Min. As %
Footing Allow. Torsion, phi Tu

0.0018
= ft-lbs
Footing Data
If torsion exceeds allowable, provide
f'c

0.00 = 3,000 psi
Toe Width = ft
Heel Width =
Key Distance from Toe
Key Depth
Key Width = in
= in
=

0.00 0.00

0.00 ft
Footing Thickness = in
= 2.00
Cover @ Top = 2.00 in @ Btm.= 3.00 in
Total Footing Width
Footing Concrete Density = 150.00 pcf
Fy = 60,000 psi
Footing Design Results
Key:
=
No key defined
Factored Pressure
Mu' : Upward
Mu' : Downward
Mu: Design
Actual 1-Way Shear
Allow 1-Way Shear
Toe: #4@ 6.94 in, #5@ 10.76 in, #6@ 15.27 in, #7@ 20.83 in, #8@ 27.43 in, #9@

34.72 in, #10@ 44.09 in
#4@ 6.94 in, #5@ 10.76 in, #6@ 15.27 in, #7@ 20.83 in, #8@ 27.43 in, #9@

34.72 in, #10@ 44.09 in
= None Spec'd
=
=
=
=
=
949
188
109
79 1.95

82.16 Heel:
32 30
80 50

0.23 82.16
Toe Heel
psf
ft-#
ft-#
ft-#
psi
psi
Heel Reinforcing = # 4 @ 6.94 in
Other Acceptable Sizes & Spacings
Key Reinforcing
Toe Reinforcing = # 4 @ 6.94 in
Min footing T&S reinf Area
Min footing T&S reinf Area per foot
If one layer of horizontal bars:

0.69 0.35
#4@ 6.94 in
#5@ 10.76 in
#6@ 15.28 in
in2
in2 /ft
If two layers of horizontal bars:
#4@ 13.89 in
#5@ 21.53 in
#6@ 30.56 in
supplemental design for footing torsion.
phiMn 20,869 = ft-# 19,302
OK OK

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Engineer:

Project ID:

Project Descr:

Summary of Overturning & Resisting Forces & Moments
.....OVERTURNING..... .....RESISTING.....

60.7 2.83 171.9
=
=
= 48.9 0.33 16.3
=
=
Stem Weight(s) Seismic Stem Self Wt =252.0 1.00 252.1
Earth @ Stem Transitions
Footing Weight =
=
400.0 1.00 400.0
Key Weight
=
Added Lateral Load
lbs
= 185.7
Vert. Component
Total
=
700.9 668.4
* Axial live load NOT included in total displayed, or used for overturning resistance, but is included for soil pressure calculation.

Total = R.M.

91.8 O.T.M. =
=
Resisting/Overturning Ratio = 3.60
Vertical Loads used for Soil Pressure = 700.9 lbs
If seismic is included, the OTM and sliding ratios
may be 1.1 per section 1807.2.3 of IBC.

Vertical component of active lateral soil pressure IS NOT considered in the calculation of Sliding Resistance.

Vertical component of active lateral soil pressure IS NOT considered in the calculation of Overturning Resistance.

Soil Over HL (ab. water tbl)
Soil Over HL (bel. water tbl)

0.0 1.67

1.67 0.0

0.0 Water Table
Buoyant Force =
HL Act Pres (ab water tbl)
HL Act Pres (be water tbl)

31.1 0.44 13.8
Hydrostatic Force
Tilt
Horizontal Deflection at Top of Wall due to settlement of soil (Deflection due to wall bending not considered)
Soil Spring Reaction Modulus 250.0 pci
Horizontal Defl @ Top of Wall (approximate only) 0.028 in The above calculation is not valid if the heel soil bearing pressure exceeds that of the toe, because the wall would then tend to rotate into the retained soil.

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Project ID:

Project Descr:

Rebar Lap & Embedment Lengths Information
Stem Design Segment: Bottom
Stem Design Height: 0.00 ft above top of footing
K_cover=7.3125, K_spacing=16, K_diam=5.625, and K_min=5.625 Lap Splice length for #5 bar specified in this stem design segment (25.4.2.3a) = 25.00 in Development length for #5 bar specified in this stem design segment = 12.11 in Hooked embedment length into footing for #5 bar specified in this stem design segment = 9.59 in As Provided = 0.2325 in2/ft
As Required = 0.0149 in2/ft

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Engineer:

Project ID:

Project Descr:

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Engineer:

Project ID:

Project Descr:

Page 26 of 39 ends

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Cantilevered Retaining Wall
LIC# : KW-06017541, Build:20.23.12.07 RRM Design Group (c) ENERCALC INC 1983-2023 DESCRIPTION: Freestanding 3' Wall (Seismic)
RRM Design Group
3765 S. Higuera Street
Suite 102
San Luis Obispo, CA 93405
805-597-5287
Project File: post 1 footing.ec6
Project Title:

Engineer:

Project ID:

Project Descr:

Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16

0.00 3.00

0.00 8.00
1,500.0

0.0 Lateral Load = 0.0 #/ft

0.0 0.0

0.0 0.0
Axial Load Applied to Stem
Wall to Ftg CL Dist = 0.00 ft
Wind on Exposed Stem psf 0.0 =
Lateral Load Applied to Stem
Surcharge Over Heel = psf Adjacent Footing Load = 0.0 lbs Axial Dead Load
(Service Level)
= lbs
Footing Type Spread Footing
Surcharge Over Toe
Footing Width = 0.00 ft ...Height to Top = 0.00 ft
...Height to Bottom = 0.00 ft Eccentricity = 0.00 in
Used To Resist Sliding & Overturning
Used for Sliding & Overturning
= 0.0 ft
Axial Live Load =
Base Above/Below Soil
lbs
=
Axial Load Eccentricity = Poisson's Ratio 0.300 =
at Back of Wall
in
(Strength Level)
= Seismic (E)
Stem Weight Seismic Load F / W = Added seismic base force 120.1 lbs p p Weight Multiplier 0.681 g

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Project ID:

Project Descr:

Design Summary
Wall Stability Ratios
Overturning = 1.89
Global Stability = 9.37
OK
Sliding = 4.33 OK
Total Bearing Load = 701 lbs
...resultant ecc. = 6.62 in
Eccentricity outside middle third
Soil Pressure @ Toe = 1,042 psf OK
Soil Pressure @ Heel = 0 psf OK
Allowable = 1,500 psf
Soil Pressure Less Than Allowable
ACI Factored @ Toe = 1,459 psf
ACI Factored @ Heel = 0 psf
Footing Shear @ Toe = 3.3 psi OK
Footing Shear @ Heel = 1.0 psi OK
Allowable = 82.2 psi
Sliding Calcs
Lateral Sliding Force = 151.2 lbs
less 100% Passive Force
less 100% Friction Force
Added Force Req'd
....for 1.5 Stability =
= 0.0
280.4
375.0
==

0.0 -
lbs
lbs
lbs OK
lbs OK
-
Masonry Block Type =
Stem Construction Bottom
Stem OK
Shear.....Actual
Design Height Above Ftg ft = 0.00
Wall Material Above "Ht" = Masonry
Thickness = 8.00
Rebar Size = # 5
Rebar Spacing = 16.00
Rebar Placed at = Center
Design Data
fb/FB + fa/Fa = 0.072
Total Force @ Section
lbs =
Moment....Actual
ft-# =
Moment.....Allowable = 3,566.5
psi =
Shear.....Allowable = 80.5 psi
Wall Weight = 84.0 psf
Rebar Depth 'd' = 3.81 in
Masonry Data
f'm psi = 2,000
Fy psi = 60,000
Solid Grouting = Yes
Modular Ratio 'n' = 16.11
Equiv. Solid Thick. in = 7.63
Concrete Data
f'c = psi
Fy =
Masonry Design Method SD =
Load Factors
Building Code
Dead Load 1.200
Live Load 1.600
Earth, H 1.600
Wind, W 1.600
Seismic, E 1.000 psi
Service Level
Strength Level lbs = 171.6
Service Level
Strength Level = 257.4 ft-#
Service Level
Strength Level psi = 1.9
Design Method = SD SD SD
Vertical component of active lateral soil pressure IS NOT considered in the calculation of soil bearing pressures.

Anet (Masonry) = 91.50 in2

Page 28 of 39 ends

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Engineer:

Project ID:

Project Descr:

0.67 1.33

16.00 Footing Torsion, Tu =
=

0.00 ft-lbs
Min. As %
Footing Allow. Torsion, phi Tu

0.0018
= ft-lbs
Footing Data
If torsion exceeds allowable, provide
f'c

0.00 = 3,000 psi
Toe Width = ft
Heel Width =
Key Distance from Toe
Key Depth
Key Width = in
= in
=

0.00 0.00

34.72 in, #10@ 44.09 in
#4@ 6.94 in, #5@ 10.76 in, #6@ 15.27 in, #7@ 20.83 in, #8@ 27.43 in, #9@

34.72 in, #10@ 44.09 in
= None Spec'd
=
=
=
=
=
1,459
271
109
162

3.29 82.16
Heel:
0 0
80 80

0.99 82.16
Toe Heel
psf
ft-#
ft-#
ft-#
psi
psi
Heel Reinforcing = # 4 @ 6.94 in
Other Acceptable Sizes & Spacings
Key Reinforcing
Toe Reinforcing = # 4 @ 6.94 in
Min footing T&S reinf Area
Min footing T&S reinf Area per foot
If one layer of horizontal bars:

Page 29 of 39 ends

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Engineer:

Project ID:

Project Descr:

Summary of Overturning & Resisting Forces & Moments
.....OVERTURNING..... .....RESISTING.....

Force Distance Moment Distance Moment
Item
Force
lbs ft ft-# lbs ft ft-#
Sloped Soil Over Heel
Surcharge over Heel =
=
Surcharge Over Heel
=
=
Adjacent Footing Load
Adjacent Footing Load =
Axial Dead Load on Stem =
* Axial Live Load on Stem =
Soil Over Toe
Surcharge Over Toe
Surcharge Over Toe
Load @ Stem Above Soil
=
120.1
=
=
= 48.9 0.33 16.3
=
=
Stem Weight(s) Seismic Stem Self Wt 2.83 340.4 =252.0 1.00 252.1 Earth @ Stem Transitions
Footing Weight =
=
400.0 1.00 400.0
Key Weight
=
Added Lateral Load
lbs
= 354.2
Vert. Component
Total
=
700.9 668.4
* Axial live load NOT included in total displayed, or used for overturning resistance, but is included for soil pressure calculation.

Total = R.M.
151.2 O.T.M. =
=
Resisting/Overturning Ratio = 1.89
Vertical Loads used for Soil Pressure = 700.9 lbs
If seismic is included, the OTM and sliding ratios
may be 1.1 per section 1807.2.3 of IBC.

Vertical component of active lateral soil pressure IS NOT considered in the calculation of Sliding Resistance.

Vertical component of active lateral soil pressure IS NOT considered in the calculation of Overturning Resistance.

Soil Over HL (ab. water tbl)
Soil Over HL (bel. water tbl)

0.0 1.67

1.67 0.0

0.0 Water Table
Buoyant Force =
HL Act Pres (ab water tbl)
HL Act Pres (be water tbl)

31.1 0.44 13.8
Hydrostatic Force
Tilt
Horizontal Deflection at Top of Wall due to settlement of soil (Deflection due to wall bending not considered)
Soil Spring Reaction Modulus 250.0 pci
Horizontal Defl @ Top of Wall (approximate only) 0.043 in The above calculation is not valid if the heel soil bearing pressure exceeds that of the toe, because the wall would then tend to rotate into the retained soil.

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Engineer:

Project ID:

Project Descr:

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Engineer:

Project ID:

Project Descr:

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Engineer:

Project ID:

Project Descr:

Page 33 of 39 ends

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Page 39 of 39 ends

Page 577 of 1531 ends

APPENDIX

APPENDIX
6 APPENDIX E - CHARGERPOINT SITE DESIGN GUIDE

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APPENDIX

APPENDIX
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Page 634 of 1531 ends

Item 6e
Department: Police
Cost Center: 8001
For Agenda of: 11/12/2024
Placement: Consent
Estimated Time: N/A
FROM: Rick Scott, Police Chief
Prepared By: Melissa Ellsworth, Senior Business Analyst SUBJECT: AUTHORIZE THE POLICE DEPARTMENT TO APPLY FOR FY 2024-25

BUREAU OF JUSTICE ASSISTANCE EDWARD BYRNE MEMORIAL
GRANT

RECOMMENDATION

1. Authorize staff to submit a grant application to the Bureau of Justice Assistance for the FY 2024-25 Edward Byrne Memorial Grant, amounting to $14,882; and

2. Authorize the City Manager or their designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.

POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council must approve all grant applications in excess of $5,000 and delegate receipt and contract execution to the City Manager.

DISCUSSION
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the leading federal source of criminal justice funding to state and local jurisdictions. Administered by the Bureau of Justice Assistance, the JAG Program provides states, territories, tribes, and local governments with funding necessary to support a range of program areas.

The JAG Program is a non-competitive formula grant, and the funding allocation is based on the population and crime rate of a local jurisdiction. JAG funds awarded to a unit of local government may be used to hire additional personnel, purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice or civil proceedings.

The amount allocated to the City of San Luis Obispo for FY 2024-25 is $14,882. The City has been a recipient of JAG funds for well over ten years.

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Item 6e
The grant solicitation was released in September and the application deadline was a twostep process with deadlines on October 16th and October 22nd, 2024. If necessary, staff can withdraw the application or decline the award if the request is denied by Council.

Last year, JAG funds were used to purchase rifle-rated vests and a ceremonial uniform for the Department’s Honor Guard team. This year, the department intends to use grant funds to replace an aging firearm for the Specialized Weapons and Tactics (SWAT) Team. SWAT responds to high-risk crisis situations that require an advanced level of specialized tactical expertise. Grant funds will also be used to purchase an Automated External Defibrillator (AED), and a medical trauma kit; these items will be stored in the sergeant’s vehicle and be readily accessible for patrol use.

Public Engagement
This item is on the agenda for the November 12, 2024, City Council meeting and will follow all required postings and notifications. The public may have an opportunity to comment on this item at or before the meeting.

CONCURRENCE
The Director of Finance concurs with staff’s recommendations.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report because the action does not constitute a “Project” under CEQA Guidelines Section 15378.

FISCAL IMPACT
Budgeted: No Budget Year: 2024-25
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Federal Grant –
Edward Byrne
Memorial JAG
14,882
Total $14,882 $ $ $
City matching funds are not required for this grant.

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Item 6e

ALTERNATIVES
Decline funding. This alternative is not recommended. This grant provides funding to local law enforcement agencies for specialized equipment purchases. With limited Department funds, it is advantageous to utilize grants to enhance safety in the community.

ATTACHMENTS
None

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Item 6f
Department: Fire
Cost Center: 8501
For Agenda of: 11/12/2024
Placement: Consent
Estimated Time: N/A
FROM: Todd Tuggle, Fire Chief
Prepared By: Nicole Vert, Business Analyst
SUBJECT: AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR SAN LUIS

OBISPO OFF-HIGHWAY VEHICLE GRANT PROGRAM

RECOMMENDATION

1. Authorize the Fire Department to apply to the San Luis Obispo County Off-Highway Vehicle Grant Program to replace Utility Task Vehicle-2; and

2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.

POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council approval is required for all grant applications in excess of $5,000. Council may delegate receipt and contract execution to the City Manager.

The work conducted under the grant is in line with the City’s Major City Goal, Open Space, and Sustainable Transportation by improved accessibility to open space areas, maintaining the ability to provide rapid emergency services in remote areas.

DISCUSSION
Background
Off Highway Motor Vehicles (OHMV) operating on publicly accessible land in California must pay registration fees to the state and are the equivalent to vehicle registration. These registration fees are displayed on the vehicle and are commonly called California Green Stickers. A portion of the fees collected by the state are distributed to counties. The San Luis Obispo Board of Supervisors has approved a competitive grant program for the distribution of sixty percent (60%) of the County’s annual receipts of these Green Sticker Fees to other governmental agencies and non-profit organizations for several eligible uses, including law enforcement entities and related equipment.

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Item 6f
The City of San Luis Obispo is home to some of the busiest open space areas in the county. Over 200 people enjoy the mountain bike, hiking and off-highway trails operated by the City every day. These areas are difficult to reach by traditional motor vehicles and sometimes only accessible on foot or by helicopter. Routinely, there are incidents where individuals become injured, trapped, or lost and require prompt life saving measures and need extrication from these limited access areas where every minute is critical. The Utility Task Vehicle (UTV) is routinely requested by San Luis County Fire to assist with incidents outside the City limits in areas that include both East and West Cuesta Ridges as well as Reservoir Canyon to reach individuals that cannot be accessed with traditional rescue vehicles.

The City has one UTV purchased in 2017 through this Green Tag Fee Grant Program through the county. The Fire Department is requesting grant funds from the County’s OHMV Grant Program to replace the aging UTV. The UTV has increased the ability to access these difficult areas and reach critical patients quickly. However, as a result of the frequent use, repairs on the UTV are increasing in both cost and time out of service. In the thirteen months prior to October 2024, the cost of repairs and upkeep on the UTV are over $5,000, over double the cost of the previous year.

Previous Council or Advisory Body Action
On November 14, 2023, Council Authorized the Fire Department to submit a grant application to San Luis Obispo County Off Highway Motor Vehicle grant program. The City submitted the grant request for a replacement UTV but was not selected for funding at that time.

Public Engagement
This item is on the agenda for the November 12, 2024 City Council meeting and will follow all required postings and notifications. The public will have an opportunity to comment on this item at or before the meeting.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. If the work associated with the grant funding requires environmental review, staff will not proceed with the project until a review has been completed.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2025-26
Funding Identified: Yes

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Item 6f
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $0 $ $500.00
State
Federal
Fees
Other:

Total $ $0 $ $500.00
The total grant request is $57,799.09. This will allow for the purchase of a new UTV and all necessary accessories to be an emergency response vehicle. These accessories include a rescue skid, light bars, display module and other safety features not standard on a UTV. The application for this grant is in Fiscal Year 2024-25, however, if awarded the grant period is in Fiscal Year 2025-26, and that is when the City would receive the funds.

While many Mutual Aid assignments do generate revenue for the City, the Auto Aid response agreements with the nearby local agencies generally do not. There is a minimum commitment time of twelve hours before any payment will be received and these incidents rarely extend long enough to reach that time minimum. Since the UTV is in high demand in the City it does not leave the immediate response area for the longer Mutual Aid assignments that would generate revenue.

The OHV grant program does not require any City matching funds. The department has requested funds to fully fund a new UTV, plus necessary accompaniments for use as a rescue vehicle. If the grant is awarded to the City, the department estimates costs of $500.00 annually for ongoing maintenance which can be absorbed by the mechanic’s current budget, as repairs are already budgeted and a new UTV would require fewer repairs than the current UTV.

ALTERNATIVES
Council could decide not to pursue the grant monies. This is not recommended by staff as fire service grant opportunities are limited and the grant funds would only serve to enhance the City’s safety while increasing sustainability for the City by allowing funds on the fleet replacement schedule to be allocated elsewhere.

ATTACHMENTS
None

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Item 6g
Department: Police
Cost Center: 8001
For Agenda of: 11/12/2024
Placement: Consent
Estimated Time: N/A
FROM: Rick Scott, Police Chief
Prepared By: Fred Mickel, Deputy Chief
SUBJECT: FISCAL YEAR 2024-25 DEPARTMENT OF JUSTICE OFFICE OF

COMMUNITY ORIENTED POLICING SERVICES GRANT AWARD

RECOMMENDATION

1. Authorize the Police Department to accept the Fiscal Year 2024-25 Department of Justice, Office of Community Oriented Policing Services grant award in the amount of $250,000, subject to the approval of the additional two positions and identification of funding for the City’s match requirement in the 2025-27 Financial Plan; and

2. Authorize the City Manager or their designee to execute grant related documents.

POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council must approve all grant applications in excess of $5,000 and delegates receipt and contract execution to the City Manager.

DISCUSSION
On June 4, 2024, the City Council approved staff’s recommendation to submit a grant application to the Department of Justice, Office of Community Oriented Policing Services (COPS), in the amount of $250,000, with a City match amount of approximately $558,000.

In the Council Agenda Report from June 4, 2024, which authorized the grant application, staff committed to returning to Council if the grant was awarded to seek further approvals.

On September 30, 2024, the COPS Office notified the department that the grant application was approved. If Council authorizes staff to accept the grant, the department will return to Council during the budget planning process to request the addition of two new full time police officer positions and the grant matching funds. The deadline to accept the grant award is November 14, 2024; however, the department can postpone using the grant funds until FY 2026-27 (the latest the funds can be used); there is also an option to withdraw completely from the grant after acceptance. This timeline should be sufficient for staff’s budgetary

Page 643 of 1531 ends

Item 6g
requests and Council’s consideration during the budget planning process. The proposed additions are also supported by the department staffing study, which is in draft form now and will be finalized and is expected to be presented to Council in January 2025, ensuring alignment with identified staffing needs. This approach ensures that Council will have all the necessary information before approving the use of grant funds and associated staffing changes. If approved, the two regular full-time equivalent (FTE) police officers will be assigned to patrol but associated with the Community Action Team with a selected grant focus area of police-based response to persons in crisis.

The COPS Hiring Program will cover up to 75% of the entry-level salary and benefits for each approved position for a period of three (3) years (within a 5-year period of performance). There is a minimum cost share of 25% and the maximum federal share per position is $125,000 over the 3-year period (not per year, spanning the 3-year period).

Agencies must retain each funded position for a minimum of 12 months following the 3- years of funding. Absorbing the positions through attrition is not allowed, and the grantfunded positions must be retained and funded through the City’s General Fund.

Staff is recommending that the grant be accepted by the deadline with the understanding that the two additional regular FTE police officer positions (which would be net new) and funding sources for the City’s match would need to be evaluated and addressed as part of the 2025-27 Financial Plan. Staff would not begin recruitment for the new positions, nor draw down or request payment of the grant funding from the Department of Justice unless the two additional positions and the City match funding are approved as part of the financial plan process. Should the positions and/or the City match funding not be approved in the 2025-27 Financial Plan, staff will terminate the grant agreement without any monetary penalty to the City.

Staffing Study
Currently, the department is working with a consultant to conduct a department-wide staffing study. A draft report of the staffing study has been completed and is on track to be finalized by December 2024. The draft findings recommend a need to add a minimum of six sworn patrol staff positions to better meet operational demands. Staff anticipates that the final report will confirm this recommendation and provide further insights supported by department-specific data analysis, industry best practices, and community desires and expectations for service. The Police Department anticipates presenting this budget item along with the final staffing study report, its findings, and recommendations to the City Council by January 2025, offering insights into optimal staffing to enhance departmental efficiency and community service.

Staffing Levels & Vacancy Rates
Police vacancy rates are a widespread challenge, driven by factors like high turnover, retirements, and a competitive job market. Law enforcement typically sees annual turnover rates of 5-10%.

Page 644 of 1531 ends

Item 6g
Overall, the department’s staffing levels have minimally changed in the past two decades.

The department’s sworn staffing levels in FY 2024-25 remain the same as twenty years ago.

There are 61 total sworn positions, these positions include police officer, sergeant, lieutenant, deputy chief, and chief of police. Although the department has 46 approved full time equivalent police officer positions, it has been challenging to maintain a constant level of staffing (fully staffed). Since 2021, the department has experienced an average 6% vacancy rate for sworn positions.

In FY 2023-24, the department hired six police officers; turnover was due to retirements, officers moving out of the area, and some not successfully passing the field training program.

A newly hired officer can either be a lateral officer (coming from another agency) or a cadet.

Both take considerable amounts of time to fully transition into an independent officer who can fill shifts on their own. Typical lateral hires can take anywhere from 6.5 to 7.5 months with the background process and field training completion. Cadet training will be longer due to the six-month police academy. This long training period means even when vacancies are being filled, it takes significant time for recruits to become operational and provide needed relief to field teams.

The current level of sworn staffing in the police department is insufficient to meet the City’s growing needs for effective public safety and community policing. Focusing solely on filling current vacancies misses the critical need for a strategic approach to long-term staffing, ensuring the department can sustainably address rising demands and respond to future challenges. With the assistance of this grant, adding FTEs helps plan for future turnover, maintain adequate service levels, and meet increasing demands. A balanced approach addresses both vacancies and staffing growth to ensure consistent public safety, consistent with the initial findings and recommendations in the anticipated department’s staffing study.

Overtime
When the department has vacant officer positions, overtime is required to meet minimum staffing levels. The chart below reflects overtime specific to shift coverage for patrol.

Shift Coverage Overtime – Patrol
FY 21-22 FY 22-23 FY 23-24
Shift Coverage Hours 5,371 4,829 4,894
In FY 2023-24, overtime related to covering patrol shifts alone equated to approximately $518,000. One officer at mid-step salary and benefits is approximately $150,000. Total overtime expended (related to covering shifts) equates to at least 3.50 regular full time police officers.

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Item 6g
By adding two additional positions, the department will reduce the need for overtime to cover shifts, leading to savings in overtime expenses. This increased staffing will help balance workloads, allowing the department to manage regular patrol shifts more effectively and potentially reducing overtime costs by up to two-thirds of what was previously expended. In addition, this staffing increase will immediately begin to reduce officer burnout, improve morale, while also improving officer safety and wellness, thus meeting several key objectives of the department’s adopted Strategic Plan.

Public Engagement
This item is on the agenda for the November 12, 2024 City Council meeting and will follow all required postings and notifications. The public may have an opportunity to comment on this item at or before the meeting. The Police Advisory Council (PAC) and Police Roundtable advisory bodies to the department have been notified of the requested staffing increase and overall, they are in support of the increase in staffing. Additionally, they have been provided an opportunity to further engage with the office of the Chief of Police or the City Council.

CONCURRENCE
The Directors of Finance and Human Resources concur with staff’s recommendations.

The Police Department has met and conferred with the Police Officers Association (POA) in accordance with Article 43 of the contract regarding staffing changes, and the POA supports the staff's recommendations.

FISCAL IMPACT
Budgeted: No Budget Year: 2024-29
Funding Identified: No
Fiscal Analysis:

Funding Sources
Total Budget
(Grant Award)
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Federal Funds
COPS Grant Award 250,000
General Fund (City
Match) 0 0
See chart
below

Page 646 of 1531 ends

Item 6g
The grant requires a minimum 25% cash match, and the grantee must assume a progressively larger share of the cost each year.

The COPS grant program will support three years of funding within a 5-year period of performance (to accommodate the time needed for recruitment and hiring).

Agencies must retain each funded position for a minimum of twelve months following the three years of funding. The hired positions should be added to the agency’s budget in addition to previously approved staffing levels. Absorbing these positions through attrition does not meet the retention requirements.

The chart below outlines estimated General Fund obligations by Fiscal Year and expected grant funding over the 5-year performance period for two police officers.

SALARY & BENEFITS – TWO POLICE OFFICERS
YEAR 1 YEAR 2 YEAR 3 Total YEAR 4 YEAR 5
COPS Grant $88,873 $81,493 $79,634 $250,000 $0 $0
General Fund $178,507 $185,886 $187,745 $552,138 $335,404 $351,134 Total $267,380 $267,379 $267,379 $802,138 $335,404 $351,134 *Salary figures do not include contractual MOU adjustments which will be up for renegotiation in 2026.

The grant period ends on September 30, 2029, and in order to meet the 3-year funding requirement to hire these positions, the following plan has been developed. Should Council authorize acceptance of the grant, staff recommends that the positions be considered for addition as part of the 2025-27 Financial Plan and that recruitment begin, at the earliest, in late summer 2025. However, if funding cannot be identified by the 2025- 27 Financial Plan, the City would withdraw from the grant without penalty. Grant funds are not awarded up front; claims are submitted for reimbursement as costs are incurred.

The chart below reflects three scenarios for hiring options based on year (and the grant end date). Note that the amounts below reflect current costs for two Police Officer positions and do not factor in labor cost increases over the term of the grant.

Page 647 of 1531 ends

Item 6g
City FY FY 24
- 25
FY
25-26
FY
25-26
FY
26-27
FY
26-27
FY
27-28
FY
27-28
FY
28-29
FY
28-29
FY 29-
30 Federal
FY
10/1/24 -
9/30/25
10/1/25 -
9/30/26
10/1/26 -
9/30/27
10/1/2027 -
9/30/28
10/1/28 -
9/30/29
Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Scenario
1 Hire in FY 24-25 (3 years of grant funding)
Grant 88,873 81,493 79,634
City 178,507 185,886 187,745
Scenario
2 Hire in FY 25-26 (3 years of grant funding)
Grant 88,873 81,493 79,634
City 178,507 185,886 187,745
Scenario
3 Hire in FY 26-27 (3 years of grant funding)
Grant 88,873 81,493 79,634
City 178,507 185,886 187,745

ALTERNATIVES
Decline Grant Award. The COPS grant award may be declined without any penalties to the City. Should this alternative be chosen, staff anticipates requesting authorization to submit a similar application in the future, following completion of the staffing study and approval to add new positions to the department as part of the upcoming Financial Plan process. It should be noted, however, that the COPS grant is a competitive process and may not be awarded in the future or at a time that would offset the immediate costs of adding positions that are needed for the Department.

ATTACHMENTS
None

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City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: November 12, 2024
TO: Mayor and Council
FROM: Timmi Tway, Community Development Director
Prepared by: Callie Taylor, Senior Planner
VIA: Whitney McDonald, City Manager
SUBJECT: ITEM 7A – PUBLIC HEARING TO CONSIDER A RESOLUTION TO

ABANDON PORTIONS OF SLACK STREET AND TO CONSIDER A

DETACHMENT TO ADJUST CITY LIMIT BOUNDARIES
The following memorandum provides City staff responses, shown in italics, to questions received regarding the Cal Poly applications for abandonment of portions of Slack Street and detachment to adjust City limit boundaries. Staff determined it would be helpful to provide this memo to all Council Members and the public. 1) Request for further explanation regarding the finding that right-of-way at this location is unnecessary for present or prospective public use, as noted in the discussion on page 659 of the Council Agenda packet.

In order to abandon public right-of-way, the California Streets and Highways Code requires that a finding be made that the street “is unnecessary for present or prospective public use.” Staff recommends that the Council make this finding as identified in the resolution of approval based on the following factors:
 The existing right-of-way on Slack Street is approximately 70-feet in width.

On the east side of Grand Avenue, Slack Street is designated as local residential street by the General Plan Circulation Element, and would not require this full width for public improvements. Cal Poly will build frontage improvements to current City standard on the north side of Slack Street in

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Item 7a. Resolution to abandon portions of Slack Street and to consider detachment Page 2 conjunction with the Vista Meadows project. This build-out will include widening of the existing vehicular travel lanes to 20-feet of pavement, a new 4-foot landscaped parkway, and a new 5-foot public pedestrian sidewalk on the north side of Slack Street, bringing the total street improvements on Slack Street to approximately 38 to 45-feet in width (varies based on area of intermittent sidewalk previously installed on south side of Slack). The remaining 25-feet of unused right-of-way beyond the back of the new northerly sidewalk is not needed for present or future public use as the street will be completed to City standard for a local residential road upon completion of the Vista Meadows project.
 The right-of-way proposed for abandonment on the west side of Grand Avenue was previously improved by Cal Poly with sidewalk and frontage improvements in 2020 in conjunction with the adjacent Cal Poly student housing project. The frontage is fully built out to current City standard. The street abandonment on both the east and west sides of Grand Avenue is proposed only in locations of Cal Poly frontage which will have complete street and frontage improvements constructed. Therefore, the excess rightof-way at all locations proposed with this application is not needed for current or future public use.
 The right-of-way abandonment is proposed at the edge of the curb on the north side of Slack Street. The City would maintain the public street travel lanes, while the area beyond the curb, including landscape and sidewalk, would be owned and maintained by Cal Poly upon abandonment. A condition is included in the resolution of approval to require a public pedestrian access easement be recorded to ensure future public access rights on the sidewalk along the north side are preserved. Public access in this location will be provided for present and future public use. 2) Provide clarification regarding how the following clause from the staff report (page 661 of the packet) is documented in the Resolution starting on page 665? How will this item be implemented?
By abandoning the excess right-of-way on the east of Slack Street, the City is helping to facilitate the construction of the Vista Meadows faculty and staff housing project as designed, and therefore minimizing grading and environmental impact that would be required to build the project higher up on the Cal Poly property. City Council requested that Cal Poly acknowledge the partnership with City in facilitating the Vista Meadows project.

Cal Poly staff has committed to acknowledge this partnership and discussions between Cal Poly and City Staff have identified that this could be achieved through signage, written materials regarding the project, press releases, and other media

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Item 7a. Resolution to abandon portions of Slack Street and to consider detachment Page 3 information describing the project. Since acknowledgment of the partnership is more of an informal and ongoing commitment, it has not been included as a specific condition of approval in the resolution of abandonment. However, Council may choose to add a condition of approval in the resolution to specify specific methods for acknowledging the partnership if this is desired. 3) Regarding the land east of Grand Avenue: Will the City be supplying water and sewer service to the Vista Meadows staff and faculty housing project? Water:

Cal Poly has their own source of potable water supply (Whale Rock Reservoir) and does not rely on City water for campus development. Therefore, Cal Poly will not rely on City water supply for the Vista Meadows project. Whale Rock Reservoir is a source of water supply for the City of San Luis Obispo, Cal Poly, and the California Men’s Colony. The City treats Cal Poly’s Whale Rock Reservoir water at the City’s Water Treatment Plant pursuant to existing Agreements between the City and Cal Poly (Board of Trustees of the California State University).

The Agreement Between the City of San Luis Obispo and the Board of Trustees of the California State University Regarding Capacity Interest in the Water and Sewer Systems (April 29, 2021) and Agreement Between the City of San Luis Obispo and the Board of Trustees of the California State University Regarding Water and Sewer Rates (April 29, 2021) stipulate Cal Poly’s capacity interest in the City’s Water Treatment Plant and associated costs for that capacity interest.

Wastewater:

Regarding wastewater, the City currently treats wastewater generated by Cal Poly.

Pursuant to the 2021 Agreements noted above, Cal Poly pays for capacity interest in the City’s Water Resource Recovery Facility (WRRF) and wastewater collections system (sewer system). The City would provide wastewater service for the Vista Meadows project pursuant to the existing Agreements. 4) Regarding the land west of Grand Avenue: Does abandonment include the sidewalk and parking meters that the City installed?
The Slack Street abandonment on the west side of Grand Avenue would include the area of new sidewalks which were recently installed by Cal Poly on the northerly frontage. This sidewalk was installed by Cal Poly in 2020 in conjunction with the adjacent student housing project. The abandonment of this portion of rightof-way would transfer ownership, maintenance, and liability of the new sidewalk from the City to Cal Poly. A public pedestrian access easement would be recorded prior to abandonment in order preserve public access on the sidewalk in perpetuity.

There is no on-street parking on the north side of the Slack Street along the Cal Poly frontage. There are no parking meters at this location. The abandonment will not have any impact to existing parking on the south side of Slack Street.

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Item 7a. Resolution to abandon portions of Slack Street and to consider detachment Page 4 The image below shows the existing improvements installed on Slack Street east of Grand Avenue. A bike lane is located on the northerly side of Slack Street, with no parking signs along the entire frontage. The bike lanes will remain as City maintained right-of-way. On-street parking on the south side of Slack Street is not a part of the proposed street abandonment.
 Sidewalk on north side of Slack Street to be abandoned.  Cal Poly to maintain northerly sidewalk.
 Pedestrian access easement will be recorded.

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Item 7a
Department: Community Development
Cost Center: 4008
For Agenda of: 11/12/2024
Placement: Public Hearing
Estimated Time: 30 Minutes
FROM: Timmi Tway, Community Development Director
Prepared By: Callie Taylor, Senior Planner
SUBJECT: PUBLIC HEARING TO CONSIDER A RESOLUTION TO ABANDON

PORTIONS OF SLACK STREET AND TO CONSIDER A DETACHMENT

TO ADJUST CITY LIMIT BOUNDARIES, WHICH ARE PROPOSED TO

ACCOMMODATE CAL POLY FACULTY AND STAFF HOUSING AND

CLEAN UP HISTORICAL CITY LIMIT BOUNDARIES NE

RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to Abandon portions of Slack Street Rights-of-Way and to direct City Staff to submit a Detachment Application to the San Luis Obispo Local Agency Formation Commission (LAFCO) (STAB-0038-2024 and ANNX-0219-2024)” to adjust City limit boundaries near Cal Poly University.

REPORT-IN-BRIEF
Applications have been submitted by Cal Poly University (Cal Poly) requesting right-ofway abandonment on Slack Street and a corresponding modification to the City limit line (i.e., detachment) in order to accommodate a faculty and staff housing project on the Cal Poly campus. Cal Poly is planning to construct a 33-unit single-family housing development, known as Vista Meadows, at the northeasterly corner of Slack Street and Grand Avenue. At the October 15, 2024 meeting, Council adopted a Resolution of Intention to Abandon the City right-of-way necessary to build the project and set a hearing date for November 12, 202,4 to consider and render a decision on the final Resolution of Abandonment. Consideration of Cal Poly’s detachment request is being reviewed by the City Council concurrently with the final Resolution to Abandon at the November 12, 2024 public hearing.

The existing right-of-way on Slack Street is 70 feet in width on the east of Grand Avenue; however, street improvements are located on only the southern half of the right-of-way with approximately 22 feet of existing pavement. Cal Poly is proposing to improve the northern portion of the right-of-way and extend public improvements to a minimum of 37- feet in width. Cal Poly is requesting that the City abandon the unused most northerly 25- feet of right-of-way to facilitate the housing project. The new sidewalk and landscaped parkway on the north side is also proposed to be abandoned in order to transfer

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Item 7a
maintenance and liability to Cal Poly, bringing the total width of abandonment to approximately 35-feet.

On the west side of Grand Avenue, a sidewalk was installed on Slack Street by Cal Poly in 2020 with an encroachment permit, issued by the City. The encroachment permit was conditioned to require future ongoing liability and maintenance to be provided by Cal Poly.

Detachment and abandonment applications are currently being processed to transfer ownership and maintenance to Cal Poly to fulfil that condition. The current application for right-of-way abandonment includes both the new sidewalk on Slack Street east of Grand Avenue and the existing sidewalk on Slack Street west of Grand Avenue on Cal Poly’s frontage. With abandonment, these sidewalks would be owned and maintained by Cal Poly, thereby removing liability and ongoing maintenance responsibilities from the City.

City boundary limits, which define the City’s jurisdictional area, currently coincide with the existing right-of-way boundary at the northern edge of Slack Street on both east and west of Grand Avenue. A modification to the City limit boundary is proposed in conjunction with the street abandonment. A detachment application, which is the reverse of an annexation, is proposed to modify the City limit boundary to coincide with the proposed right-of-way edge on the northern side of Slack Street, both east and west of Grand Avenue. The area of detachment and abandonment includes only portions of Cal Poly’s frontage which are fully built out with frontage improvements, including curb, gutter, sidewalk, and undergrounding of utilities. Areas of frontage that remain unimproved (including the far east portion of Slack Street past the Vista Meadows project and the far west portion of Slack Street near Longview Lane) will remain as City right-of-way and under City jurisdiction in order to ensure future frontage improvements are built to City standards.

A second detachment area is proposed on Hathway to adjust the City limit line to correct historical boundary inconsistencies at APN 052-082-028, which is owned and previously developed by Cal Poly University. The subject areas of the street abandonment and detachment applications are shown in Figure 1 below.

SITE DATA
Applicant Cal Poly San Luis Obispo University
Zoning Right-of-way, Public Facility (PF), and R-1
General Plan Right-of-way, Public (PUB), and Low Density Residential (LDR) Site Area Slack Street abandonment and detachment: 1.72 ± acres APN 052-082-028 (Hathway) detachment: 3.18 ± acres
Environmental
Status
Project is consistent with the Final Environmental Impact Report for the Cal Poly 2035 Master Plan and the EIR Addendum for the Slack and Grand Faculty/Staff Housing Project

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Item 7a

POLICY CONTEXT
California Government Code Section 65402 (Planning and Land Use, Administration of General Plan) requires the local planning agency to make a finding of General Plan conformance whenever a governmental entity proposes to acquire property, dispose of property, abandon a street, or construct or authorize a public building or structure within the limits of a city that has an adopted general plan. Additionally, per the City Public Works Department’s policies and procedures for street abandonments (Procedure Number 708.14, effective November 1986), a public hearing at the Planning Commission is required to receive testimony and consider any constraints or conditions necessary for abandonment. On September 25, 2024, the Planning Commission reviewed the requests, considered constraints and conditions, made the determination of General Plan conformity, and recommended the City Council approve of the proposed applications.

On October 15, 2024, the Council adopted a “Resolution of Intention,” which set a public hearing at Council (November 12, 2024) to consider a final “Resolution of Abandonment,” which if adopted would then be recorded with the County Recorder. This process is required by California Streets and Highways Code Sections 8320-8324. The Cal Poly request for detachment to modify the City limit boundaries is being considered concurrently with the final Resolution of Abandonment on November 12, 2024. Council is being asked to consider adopting a resolution authorizing staff to submit a detachment application to the San Luis Obispo Local Agency Formation Commission (LAFCO).

The Cal Poly Vista Meadows faculty and staff housing project itself is located outside of City limits on State land and is not under consideration by the City Council. Only the portions of the improvements proposed within City right-of-way and within current City limits are under the City’s jurisdiction.

Figure 1: Location of Proposed Street Abandonment and Detachment

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Item 7a

PREVIOUS REVIEW
June 4, 2024: At an initiation meeting, the City Council authorized staff to proceed with processing the detachment application to modify the City limit boundary to accommodate the Vista Meadows project, as well as other City limit clean-up areas as needed to correct historical jurisdictional boundary crossings around Cal Poly. Applications to modify the City limit are referred to City Council for initiation and early consideration prior to staff processing the application, similar to a request to amend the City’s General Plan (Municipal Code Section 17.130.020).

On June 4, 2024, Council expressed support for the Vista Meadows project but offered the following direction and guidance to staff:

1. The Vista Meadows project should include the necessary street lighting and traffic calming on Slack Street frontage.

2. The City needs to be a good neighbor to Cal Poly and at the same time protect the City’s interest. The Vista Meadows project should pay for all costs including staff time required to advance this project. The Vista Meadows project should pay the standard permit fees that fund cost of services provided to the project.

3. Bring back for Council consideration information on the valuation of the right-of-way requested to be abandoned for the Vista Meadows project.

August 13, 2024: During closed session, Council provided direction to staff regarding negotiating parameters for the price and terms of payment related to the proposed real property transaction. This closed session discussion fulfilled item #3 identified at the June 4, 2024 Council meeting.

September 25, 2024: The Planning Commission reviewed the request on September 25, 2024, and made a determination of General Plan conformity as well as a recommendation to the City Council to adopt a “Resolution of Intention” to consider abandonment of the public right-of-way and to initiate a detachment by directing staff to submit an application to LAFCO. Planning Commission Agenda Correspondence, including an email from a neighbor on Slack Street and public comment at the hearing from a resident on Hays Street, was provided for Planning Commission consideration.

October 15, 2024: The City Council adopted a “Resolution of Intention,” which set a public hearing at Council for November 12, 2024, to consider a final “Resolution of Abandonment” for portions of Slack Street.

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Item 7a

DISCUSSION
Background
Cal Poly is planning to construct a
33-unit single-family housing
development, known as Vista
Meadows, on the lower portion of
an 8.5-acre parcel at the north
easterly corner of Slack Street and
Grand Avenue, as shown in Figure

2. Cal Poly is located outside City
limits within the County of San Luis
Obispo. The City of San Luis
Obispo was a commenting agency
on the Campus Master Plan and
EIR, but does not have jurisdiction
over the university. The State of
California is a superior agency, which acts as the lead agency for CEQA and issues its own permits through the State architect for development on-site, rather than obtaining permits through the County of San Luis Obispo. While Cal Poly is located outside of City limits, the City of San Luis Obispo has jurisdiction of Slack Street, which is a City right-ofway within City limit boundaries. In order to build frontage improvements and widen Slack Street to City standard, Cal Poly must obtain an encroachment permit from the City. Cal Poly has submitted a street abandonment application to the City to request abandonment of unused right-of-way to facilitate development of the project.

Project Description
Slack Street East of Grand: Vista Meadows, Cal Poly Faculty and Staff Housing Cal Poly’s Vista Meadows housing development includes 33 single-family homes, proposed as two-story, detached 1,900 square foot residences with supporting amenities, for Cal Poly faculty and staff, including open space, a community garden, trails, and other recreational features. Fourteen (14) of the residences are proposed to be constructed along the north side of Slack Street between Grand Avenue and Henderson Avenue and would be accessed by individual driveways directly from Slack Street. A 5-foot sidewalk and landscaped parkway would be constructed along the northerly development frontage on Slack Street. Access to the remainder of the residential development would be provided by two internal streets intersecting Slack Street directly in line with City streets Henderson Avenue and Graves Avenue to the south. Parking for residents would be accommodated within the project site, with parking for two cars per residence (66 in total) within the ground floor of each residence with additional visitor parking provided in two surface parking lots along the extension of Henderson Avenue. The conceptual development plan is provided in Figure 3 below.

Figure 2: Location of Cal Poly’s Housing Project at the northeast corner of Slack Street and Grand Avenue
Slack
Grand

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Item 7a
The proposed Cal Poly faculty and staff housing development would be developed at a density comparable to that of adjacent single-family housing located across Slack Street within the City of San Luis Obispo. Cal Poly has stated the proposed circulation network for the project site is intended to be compatible with existing adjacent circulation patterns in the area and intended to minimize project-related vehicular traffic on local residential streets, including Grand Avenue and Slack Street. The project objectives, as identified by the University, are to promote and enhance faculty and staff retention and recruitment by offering quality residential housing at attainable rates; to strengthen the Cal Poly-San Luis Obispo community connection; and to reduce faculty and staff commutes (i.e., vehicle miles traveled, or VMT), associated greenhouse gas (GHG) emissions, and impacts on neighborhood traffic.

Figure 3. Vista Meadows, Cal Poly Faculty and Staff Housing Conceptual Development Plan Slack Street is currently improved on only the southern half of the right-of-way, providing access to residential lots within the City of San Luis Obispo with approximately 22-feet of existing pavement and some intermittent sidewalks. The existing Slack Street right-ofway is 70 feet in width, with the northern portion (approximately 48 feet in width) currently unimproved. Cal Poly is proposing to improve the northern portion of the right-of-way to build out two 10-foot travel lanes and a 5-foot sidewalk with 4-foot landscaped parkway, along with curb and gutter. Existing on-street parking would remain on the south side of Slack Street. Overhead utilities on the northerly frontage would be undergrounded with the public improvements. Proposed public improvements for build-out of Slack Street are shown in Figure 4.

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Item 7a
Figure 4. Proposed Frontage Improvements on Slack Street, Typical Section Cal Poly has requested the City vacate the remaining 25-feet of unused right-of-way beyond the back of the northern edge of the new sidewalk to accommodate housing in this location, as well as abandonment of the new sidewalk and landscape parkway in order to transfer ownership and maintenance of those improvements to Cal Poly. The total width of abandonment is approximately 35-feet. The full 70-foot width of existing right-of-way is not needed for public street improvements. Construction of residential units are proposed here at the lower slope of the property in order to minimize grading impacts on the sloped Cal Poly property. If right-of-way is not approved for abandonment by the City in the area beyond the back of sidewalk, Cal Poly would have to redesign the housing project, which could result in additional grading, environmental, and aesthetic impacts on the sloped lot.

Figure 5. Existing and Proposed Right-of-way and City Limits on Slack Street Existing edge of right-of-way and
City limit boundary on Slack Street
(east of Grand Ave.)
Proposed edge of right-of-way
and City limit boundary
Existing edge of pavement
Proposed back of sidewalk

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Item 7a
The right-of-way abandonment is proposed to extend to the front of curb where the concrete curb connects to the asphalt street. This would transfer ownership, as well as all maintenance and liability obligations, of the northern sidewalk and landscaped parkway on Cal Poly’s frontage to Cal Poly, thereby removing liability and ongoing maintenance responsibilities from the City. A pedestrian access easement would be recorded to maintain public access on the new Slack Street sidewalk.

City limits, which define the City’s jurisdictional area, currently coincide with the location of the existing right-of-way boundary at the northern edge of Slack Street. A modification to the City limit boundary is proposed in conjunction with the street abandonment. The existing and proposed right-of-way and City limits on Slack Street east of Grand Avenue are shown in Figure 5 above.

Frontage improvements and undergrounding of utilities, as well as the associated street abandonment and modification to the City limit line, are proposed on Slack Street only in the area directly fronting the new faculty and staff housing development. This is proposed on Slack Street between Grand Avenue to just past Henderson Avenue. The remaining 200-feet of Slack Street past Henderson would remain as existing, with no proposed changes to existing right-of-way or City limits beyond the Cal Poly development. The new faculty housing project will be served by water and sewer provided by Cal Poly through existing agreements with the City of San Luis Obispo and will utilize pipelines and connections that will be extended through the campus.

Slack Street West of Grand
Abandonment and detachment on Slack Street west of Grand Avenue is also being proposed with this application. The adjustments in this area are proposed to correspond with previous frontage improvements that were installed by Cal Poly in this area through encroachment permits in 2020 as part of the campus housing project in this location. A condition of that previous encroachment permit was to adjust the right-of-way boundary at a future date in order to remove the City’s liability and maintenance obligations for Cal Poly’s improvements in this area.

Figure 6. Area of abandonment west of Grand
Area of abandonment west of Grand
includes sidewalk and drainage
recently installed by Cal Poly

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Item 7a
Abandonment and detachment are being proposed on Slack Street west of Grand Avenue to the terminus of the existing sidewalk along the Cal Poly frontage, as shown in Figure 6 and Attachments C and D of this report. This will transfer liability and ongoing maintenance of the improved frontage to Cal Poly. A pedestrian access easement will be recorded to preserve public access along the frontage. Unimproved areas of the frontage further west will remain under City jurisdiction so that the City can ensure future frontage improvements are developed to City standards.

City Limit Modification (Detachment) at Hathway
City staff and Cal Poly have
identified an additional area along
the edge of Cal Poly as a
candidate for clean-up to correct
City limit boundary crossings
from past development. An area
of Cal Poly off Hathway near Mott
gym (APN 052-082-028) is within
City limits but is owned by Cal
Poly and previously developed
with campus improvements. This
area is being proposed for
inclusion with the current
detachment application to correct
historical jurisdictional boundary
line inconsistencies, as shown in
Figure 7.

City staff has initiated preliminary
discussions with LAFCO
regarding the detachment
application, including potential boundary clean-up areas. LAFCO staff is supportive of the proposal to process a detachment application to create jurisdictional boundaries that coincide with Cal Poly’s development limits.

PROJECT ANALYSIS
In order to abandon the right-of-way, the California Streets and Highways Code requires the abandonment to be found consistent with the City’s General Plan and a finding that the right-of-way is unnecessary for present or prospective public use. In addition, continued access to any City or public utility services and improvements needs to be properly preserved. The Planning Commission considered constraints and conditions at the September 25, 2024 public hearing, and made a determination of General Plan consistency. The following paragraphs discuss pertinent issues associated with the abandonment and detachment requests for Council consideration.

Existing City limit
boundary
Figure 7. Additional City limit boundary modification
on Hathway to correct historical inconsistency
APN 052-082-028 proposed
for detachment
Proposed City
limit boundary

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Item 7a
Consistency with the General Plan
General Plan Land Use Element Policies 1.12.2, 2.6.1, and 2.6.5, and Housing Element Polices 8.3 and 8.6 are related to providing student and campus housing for Cal Poly.

Circulation Element Policies 5.1.3, 8.1.3, and 9.1.1 require that new developments provide sidewalks, assume fair share of responsibility for constructing circulation improvements, and reduce or maintain vehicular speeds in residential neighborhoods.

The proposed street abandonment and detachment to accommodate the Vista Meadows housing project are consistent with these policies:
 Land Use Element Policy 1.12.2: Cal Poly. The City shall encourage Cal Poly to provide additional on-campus housing, enhanced transit service, and other measures to minimize impacts of campus commuting and enrollment. Cal Poly should actively engage the community during updates or amendments to the Campus Master Plan and fully mitigate impacts to the City, including environmental and quality of life impacts to nearby neighborhoods.
 Land Use Element Policy 2.6.1. Cal Poly. The City shall encourage Cal Poly to build housing on campus for all of its students, to the extent feasible. On-campus housing should be expanded at least as fast as enrollment increases.

Consideration shall be given for housing for faculty and staff as student enrollment increases.
 Land Use Element Policy 2.6.4. Location. The City shall encourage the development of housing likely to attract faculty, staff, and students to locate close to Cal Poly. The City shall work with Cal Poly to facilitate faculty and staff owning or renting housing in adjacent neighborhoods.
 Housing Element Policy 8.3. Encourage Cal Poly University to continue to develop on-campus student housing to meet existing and future needs and to lessen pressure on City housing supply and transportation systems.  Housing Element Policy 8.6. Encourage Cal Poly University to develop and maintain faculty and staff housing, consistent with the General Plan.  Circulation Element Policy 5.1.3 New Development. New development shall provide sidewalks and pedestrian paths consistent with City policies, plans, programs and standards. When evaluating transportation impact, the City shall use a Multimodal Level of Service analysis.
 Circulation Element Policy 8.1.3 Neighborhood Traffic Speeds. To the extent permitted under the California Vehicle Code, the City shall endeavor to reduce and maintain vehicular speeds in residential neighborhoods.  Circulation Element Policy 9.1.1 New Development. The City shall require that new development assumes its fair share of responsibility for constructing new streets, bike lanes, sidewalks, pedestrian paths and bus turn‐outs or reconstructing existing facilities.

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Item 7a
The proposed Cal Poly applications for street abandonment and detachment will facilitate on-campus housing consistent with the General Plan goals listed above. The development will include public improvements on Slack Street, improving walkability and vehicular safety in the neighborhood. The housing units would not count toward meeting the City’s RHNA allocation because the property is located just outside City limits; however, housing developed by Cal Poly University on State land will provide much needed Cal Poly housing as identified in the City’s General Plan policies listed above.

Major City Goal: Housing and Homelessness
Housing and Homelessness has been identified as one of the 2023-25 Major City Goals.

As such, the 2023-25 Financial plan includes efforts to support housing development.

One of the stated objectives of the Cal Poly Vista Meadows project is to promote and enhance faculty and staff retention and recruitment by offering quality residential housing at attainable rates. The construction of new staff housing on Cal Poly land helps to implement and facilitate the City Council goal of providing housing to residents and employees. By abandoning a portion of the unused right-of-way and modifying the City limit line, the City can support construction of these housing units at the lower elevation of the property, thereby minimizing environmental impacts of grading further up on the hillside.

Future Circulation Needs
The General Plan Circulation Element designates Slack Street as a residential local street.

The frontage improvements proposed on the east side of Grand for Vista Meadows and the existing frontage improvement on the west side of Grand are consistent with City standards.

The abandonment of unused portions of Slack Street in these areas does not conflict with future circulation needs as frontages are or will be developed to City standard. The City has requested, and has included a condition of approval, to record a public pedestrian access easement on the sidewalk on the north side of Slack Street. The area is being abandoned so that Cal Poly will maintain the sidewalk and landscaped parkway, however, public access shall be preserved. With buildout of Slack Street to current City standard and recordation of a pedestrian access easement, the finding can be made that the right-of-way at this location is unnecessary for present or prospective public use.

Public Utilities
If the Council determines that the right-of-way should be abandoned, easements must be reserved for public and private utilities to the satisfaction of the City and the respective utility companies. These easements will ensure that the affected local utilities retain rights to repair and service their facilities within the area proposed for abandonment. The overhead lines are proposed to be installed underground as part of the frontage improvements in the area of the Vista Meadows development. Easements for existing utilities within the rightof-way areas will be reserved as a condition of the abandonment. The Public Works Department and Utilities Department support the proposed abandonment, subject to reservation of necessary easements.

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Item 7a
Response to Council Items Requested:

The following discussion is provided to address Council questions and direction from the previous two meetings held in June and August 2024.

Item 1: Street Lighting and Traffic Calming
The Vista Meadows project design team and City Transportation Staff have worked together to incorporate traffic calming on Slack Street into the project. The Vista Meadows project will install City Standard Lighting requirements. The frontage improvements proposed by Vista Meadows for Slack Street, including lighting, are typical project conditions for development. Cal Poly will install two speed humps along Slack Street east of Grand as preemptive measures to avoid potential illegal speeding concerns following the widening of Slack Street by Cal Poly.

Item 2: Permit Fees and Costs Related to Staff Time
The Vista Meadows project has funded the appropriate planning fees for the detachment and street abandonment applications. These fees are identified in the Council’s adopted fee schedule to cover staff time related to processing the discretionary applications, including review of proposals, public hearings at Planning Commission and City Council, and LAFCO applications and processing.
 $17,020.30 – Street Abandonment application
 $28,229.19 – Annexation/Detachment application
Cal Poly is a State agency of higher education and is entitled to fee exemptions that apply to the State so long as it is acting within the scope of its authority to promote educational purposes. Government Code 6103.6, prohibiting a fee or charge for “the mere issuance of a permit,” also prohibits the assessment or collection of “any fee or charge from the State” for work done “in, under, on or about any city…street.” These provisions typically preclude the City from charging Cal Poly fees for issuance of an encroachment permit or for inspections. However, given that the proposed street abandonment and detachment applications are discretionary, the City Council may add conditions of approval as necessary to offset impacts of the proposed project. As discussed during the June 4, 2024 City Council meeting, Cal Poly was requested to pay the value of the encroachment permit fees to cover City staff plan check and inspection time for cost recovery associated with the project. The value of the encroachment permit issuance is $98,533.13, which includes both plan check and construction inspection fees.

The encroachment permit fee amount is a function of the value of the public improvements Vista Meadows is installing, as shown in the engineer’s report submitted by Cal Poly and as identified in the 2023-24 Comprehensive User Fee schedule. Cal Poly staff has stated that they will agree to this requirement.

Item 3: Valuation of Right-of-Way to be Abandoned for the Vista Meadows Project The northern street frontage on Slack Street that is being requested for abandonment is owned by Cal Poly in fee title. Therefore, only the public right-of-way easement is being abandoned, and the underlying land does not transfer ownership. Cal Poly and the City

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Item 7a
have negotiated parameters to fulfill the City Council’s request for consideration of valuation. These parameters are consistent with the direction provided by City Council at closed session:

1. Cal Poly will own, maintain, and hold all liability obligations related to the curb, cutter, and sidewalk improvements installed within the abandonment area and has modified its abandonment and detachment applications to reflect its ongoing responsibilities for this area. Through this modification to the project, Cal Poly will not only undertake the work and costs to widen and install new sidewalk, curb, gutter, and lighting infrastructure on Slack Street east of Grand Avenue, it will also retain responsibilities for these new improvements, providing a net positive impact to the City’s infrastructure.

2. Cal Poly has committed to recognizing the value of the right-of-way abandonment area when considering City acquisition of land for utilities (water reservoir) in the future at Cal Poly. Any dedication of land to the City for a water tank would require approval from the Cal Poly Board of Trustees, with consideration of a recommendation by Cal Poly staff.

3. Cal Poly will acknowledge the partnership with the City for the Vista Meadows project.

4. Cal Poly has agreed to pay the encroachment permit fees, including plan check and inspection, related to the frontage improvements on Slack Street.

5. Cal Poly will install traffic calming on Slack Street as part of the encroachment permit for frontage improvements.

These points have been incorporated into the Draft Resolution to Abandon portions of Slack Street (Attachment A) as conditions of approval.

Public Engagement
City staff has provided all required notifications in conformance with the Streets and Highways Code and Council noticing policy, including lot postings, legal ads in the newspaper, and neighborhood mailings. This application was review at City Council for initiation on June 4, 2024, at Planning Commission on September 25, 2024, and at City Council on October 15, 2024, and the public has had an opportunity of comment at each of these previous public meetings. The public has an opportunity to comment on this item at or before the November 12, 2024 City Council hearing. At the November 12, 2024 hearing, Council will consider the Resolution to Abandon and consider if the detachment application should be submitted to LAFCO.

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Item 7a

CONCURRENCE
This staff report was reviewed and approved by the Community Development Department, Finance Department, City Attorney, and City Administration.

The project has been reviewed by various City departments including Community Development, Public Works, Utilities, and Fire. Comments have been communicated to the Cal Poly project team for incorporation into project design where appropriate. Reservation of easements and infrastructure maintenance responsibilities have been addressed. These departments’ comments will be included as conditions of approval.

ENVIRONMENTAL REVIEW
California State University is the lead agency for the environmental review of the faculty/staff housing project. In May 2020, the California State University (CSU) Board of Trustees San Luis Obispo certified an EIR for the 2035 Campus Master Plan (State Clearinghouse No. 2016101003). Addendum #1 to the Final Environmental Impact Report was prepared and approved by the California State University on February 14, 2024, for the Slack and Grand faculty/staff housing project, and a Notice of Determination was filed. The project plans, including proposed right-of-way improvements, were analyzed under the EIR Addendum, which demonstrated in the substantive analysis that the proposed revised project would not result in new significant impacts or a substantial increase in the severity of significant impacts identified in the Campus Master Plan EIR.

All applicable mitigation measures identified in the Campus Master Plan EIR and included in the adopted Mitigation Monitoring and Reporting Program are part of the project and are listed in the EIR Addendum. The complete environmental analysis, including project plans and project description, and the complete 2035 Cal Poly Campus Master Plan can be viewed on the Cal Poly website.

The Draft Resolution of Abandonment which is being considered by Council includes CEQA findings. The proposed street right-of-way abandonment and detachment applications are consistent with the Final Environmental Impact Report for the Cal Poly 2035 Master Plan (State Clearinghouse No. 2016101003) certified in May 2020 by the California State University (CSU) Board of Trustees San Luis Obispo, and the EIR Addendum #1 approved by the California State University on February 14, 2024, for the Slack and Grand faculty/staff housing project. In addition, the adjustment of City limits at the proposed locations west of Grand Avenue and on Hathway qualify for a Class 19 CEQA categorical exemption, which exempts annexations containing existing public structures developed to the density allowed by the current zoning.

FISCAL IMPACT
Budgeted: N/A Budget Year: 2023-25
Funding Identified: N/A

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Item 7a
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $0 $0 $0 $0
State
Federal
Fees
Other:

Total $0 $0 $0 $0
There will be no major fiscal impact related to the proposed project. There will be a minor future ongoing cost savings to the City associated with Cal Poly assuming maintenance and liability of the sidewalks on the northerly side of the Slack Street frontage. The sidewalk west of Grand Avenue was installed a few years ago, and the sidewalk east of Grand Avenue will be installed with the Vista Meadows housing project, therefore the City has not had major maintenance costs associated with these areas in the past. Future maintenance of these sidewalks by Cal Poly will create a future cost savings to the City.

As noted in the discussion above, the applicant is required to fund the review and processing of the proposed applications, including the encroachment permit, street abandonment, detachment, and any associated analysis.

ALTERNATIVES

1. The Council may choose to adopt the resolution with modifications to any of its findings or conditions of approval.

2. The Council may choose to adopt a part of the request but not all, such as approving only the Vista Meadows areas (east of Grand Avenue) but not the areas west of Grand, or approving the abandonment but not the detachments. This alternative is not recommended as it would create parcels that exist partially within the City and partially within the County (dual jurisdiction).

3. The Council may choose to not adopt the Resolution to Abandon and/or the Resolution of Detachment, thereby denying the abandonment and/or or detachment, based on findings that the abandonment and/or detachment is inconsistent with the General Plan, or other policies, or that the street is needed for present or prospective public use. This is not a preferred alternative as it would require Cal Poly to redesign the Vista Meadows project to relocate the residential units outside of the existing right-of-way. Moving the residential units further to the north would have additional environmental impacts as it would require additional grading on the steeper slopes of the property. In addition, the City would retain the existing right-of-way, including maintenance and liability, associated with new and existing sidewalks on the north side of Slack Street along Cal Poly frontage.

4. The Council may continue the request. If the Council continues action, then specific direction should be given to staff and the applicant regarding further information needed.

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Item 7a

ATTACHMENTS
A - Draft Resolution to Abandon portions of Slack Street and submit a Detachment Application to LAFCO
B - PC Resolution No. 1091 (2024 Series) recommending City Council approve Slack Street Abandonment and Detachment
C - Legal Description of Slack Street Vacation (Right-of-way Abandonment) D - Legal Description of Slack Street and Hathway Detachments (City Limit Adjustment) E - Map of Slack Street and Hathway Detachments (City Limit Adjustment) F - Conceptual Site Plan, Cal Poly Vista Meadows Faculty and Staff Housing

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R _____
RESOLUTION NO. ________ (2024 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, TO ABANDON PORTIONS OF SLACK

STREET RIGHTS-OF-WAY AND TO DIRECT CITY STAFF TO SUBMIT

A DETACHMENT APPLICATION TO THE SAN LUIS OBISPO LOCAL
AGENCY FORMATION COMMISSION (LAFCO) (STAB-0038-2024 AND ANNX-0219-2024)
WHEREAS, the Cal Poly 2025 Campus Master Plan was approved by the CSU Board of Trustees in May 2020, along with a Final environmental Impact Report. The Campus Master Plan is a long-range planning document that guides the development and use of the University’s 1,321 -acre main campus, addressing all aspects of future physical development and land use on the campus to accommodate growth in student enrollment and in fulfillment of Cal Poly’s academic mission. On February 14, 2024 the California State University approved EIR Addendum #1 for the Slack and Grand faculty/staff housing project, which addressed site constraints and feasibility for approval of a 33-unit single family residential development for Cal Poly staff and faculty, known as Vista Meadows, on a site approximately 8.5 acres in size; and WHEREAS, an application has been submitted by Cal Poly University to request abandonment of approximately 35-feet of right-of-way width in the area adjacent to the Vista Meadows project in order to facilitate the Vista Meadows housing project.

Abandonment of the new sidewalk to be installed in front of Vista Meadows, as well as sidewalk recently installed by Cal Poly on the west side of Grand Avenue, is proposed in order to transfer ownership, maintenance, and liability of the developed sidewalk frontage on Slack Street to Cal Poly; and
WHEREAS, a corresponding application for detachment has been submitted by Cal Poly to ensure that the City limit boundaries match the property boundaries associated with the areas of abandonment on the northern Slack Street frontage adjacent to Cal Poly. APN 052-082-028 on Hathway is also proposed for detachment in order to correct City limit boundaries at this location, as APN 052-082-028 is currently owned and previously developed by Cal Poly; and
WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a Public Hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on September 25, 2024, for the purpose of considering applications STAB0038-2024 and ANNX-0219-2024, including making a General Plan conformity determination per State law, for considering constraints and conditions for the proposed right-of-way abandonment, and for formulating a recommendation to the City Council on a request for abandonment of excess street rights-of-way on portions of Slack Street and for detachment to modify City limit lines; Cal Poly University, applicant; and WHEREAS, research of the title report shows that the City of San Luis Obispo does not have fee ownership of land underlying the street rights-of-way on Slack Street; and

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Resolution No. _____ (2024 Series) Page 2
R _____
WHEREAS, the Planning Commission found that the proposed rights-of-way abandonment is consistent with the City’s General Plan, and recommended that the City Council approve the abandonment, based on findings and subject to conditions as indicated in the Planning Commission Resolution, incorporated herein by reference as Exhibit A; and
WHEREAS, the City Council of the City of San Luis Obispo considered the Resolution of Intent in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on October 15, 2024, pursuant to a proceeding instituted under application STAB-0038-2024, Cal Poly University, applicant as required by California Streets and Highways Code Section 8320; and
WHEREAS, the City Council of the City of San Luis Obispo held a duly noticed public hearing on November 12, 2024 in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, to consider the Resolution to Abandon portions of Slack Street rights-of-way and to direct City staff to submit a detachment application to LAFCO, pursuant to a proceeding instituted under application STAB-0038-2024 and ANNX-0219-2024, Cal Poly University, applicant, as required by California Streets and Highways Code Section 8320; and
WHEREAS, notices of said City Council public hearing were made at the time and in the manner required by law; and
WHEREAS, the City Council has duly considered all evidence, including the testimony of the applicant, interested parties, and the evaluation and recommendations by staff, presented at said hearing.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows:

SECTION 1. Findings. Based upon all the evidence, the City Council makes the following findings to abandon of a portion of Slack Street and to initiate the process of detachment of a portion of Slack Street and property on Hathway from the City of San Luis Obispo by authorizing staff to make application for detachment to the San Luis Obispo Local Agency Formation Commission (LAFCO).

1. The proposed right-of-way abandonment, with the reservation of appropriate utility and access easements, is consistent with the General Plan because it is no longer needed for present or future public purposes since this portion of the road will be improved to City standards with the Vista Meadows housing project.

2. The right-of-way abandonment will benefit the general public by allowing private management of the driveway entries, allowing pedestrian and vehicular circulation improvements, allowing for private maintenance of proposed and existing private drainage facilities, landscape areas, and sidewalks, eliminating unused right-of-way, and eliminating the City’s costs for maintaining infrastructure within the right-of-way that is being abandoned.

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Resolution No. _____ (2024 Series) Page 3
R _____

3. The proposed abandonment and detachment are consistent with the General Plan, including Land Use Element Policies 1.12.2, 2.6.1, and 2.6.5, and Housing Element Polices 8.3 and 8.6 related to campus housing for Cal Poly, and Circulation Element Policies 5.1.3, 8.1.3, and 9.1.1 which require that new developments provide sidewalks, assume fair share of responsibility for constructing circulation improvements, and reduce or maintain vehicular speeds in residential neighborhoods.

4. In accordance with the public hearing duly held on November 12, 2024, pursuant to Section 8300 et seq. of the California Streets and Highways Code, the City Council finds and determines that the portion of public way, as described and shown on the map and legal descriptions, attached hereto and incorporated herein, is not necessary for present or future public street purposes.

5. The detachment of areas on Slack Street and APN 052-082-028 on Hathway will create appropriate jurisdictional boundaries for properties at Cal Poly, including correction of historical boundary inconsistencies, and will prevent properties from having dual jurisdiction upon abandonment of right-of-way.

6. The proposed right-of-way abandonment and detachments are consistent with the Final Environmental Impact Report for the Cal Poly 2035 Master Plan (State Clearinghouse No. 2016101003) certified in May 2020 by the California State University (CSU) Board of Trustees San Luis Obispo, and the EIR Addendum #1 approved by the California State University on February 14, 2024, for the Slack and Grand faculty/staff housing project. In addition, the adjustment of City limits at the proposed locations west of Grand Avenue and on Hathway qualify for a Class 19 CEQA categorical exemption, which exempts annexations containing existing public structures developed to the density allowed by the current zoning.

SECTION 2. Approval. The City Council does hereby adopt a resolution to abandon a portion of Slack Street and approve the filing of an application for detachment of a portion of Slack Street and property on Hathway with the San Luis Obispo Local Agency Formation Commission (LAFCO), subject to the following conditions:

1. The new monuments set to describe the boundaries of Slack Street and the adjoining property corners for all affected parcels shall be documented by a Record of Survey.

2. Public and private utility companies shall receive notice of vacation. Reservation of easements for existing public utilities, including water and sewer, shall be required, to the satisfaction of the respective utility companies, along with any revisions to those facilities as a result of development of the Vista Meadows project on Slack Street.

3. Any required easements for purposes of access and drainage shall be recorded concurrent with or prior to recordation of a City Council resolution vacating previous offers of dedication.

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Resolution No. _____ (2024 Series) Page 4
R _____

4. All required pictorial exhibits and/or legal descriptions necessary to complete the abandonment process shall be provided by the project applicant to the satisfaction of the Public Works Director. All exhibits and/or legal descriptions shall be prepared by a Licensed Land Surveyor or Civil Engineer who is authorized to practice Land Surveying, in accordance with the California Business and Professions Code Section 8700 et seq.

5. Reservation of an easement for pedestrian access on the northern sidewalk on Slack Street frontage (both east and west of Grand Avenue), or a separate pedestrian access easement, shall be recorded prior to recordation of abandonment, to the satisfaction of the City Engineer and the City Attorney, for preservation of public pedestrian access along the sidewalk.

6. A revision to encroachment permit ENCR-0470-2024 shall be submitted by the applicant to include two (2) speed humps on Slack Street for traffic calming. The design of the speed humps shall be to the satisfaction of the Public Works Director. Speed humps shall be installed prior to permit final.

7. The applicant shall submit payment for encroachment permit ENCR-0470-2024, in accordance with the City’s 2023-24 Comprehensive User Fee schedule, to reimburse the City for staff time associated with plan check and construction inspection for public improvements on Slack Street.

8. Cal Poly has committed to supporting a future land value offset for City acquisition of land for utilities (water reservoir) at Cal Poly as a land exchange for the abandonment of 1.72 ± acres right of way on Slack Street.

9. Conditions of Approval shall be fulfilled prior to recordation of the City Council Resolution of Abandonment. Recordation of the City Council Resolution of Abandonment with the County Recorder shall complete the action to abandon right-of-way on Slack Street.

10.Informational note: the abandonment does not constitute creation of a separate lot or a potential future subdivision.

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Resolution No. _____ (2024 Series) Page 5
R _____
SECTION 3. The City Clerk shall cause a certified copy of this Resolution of Abandonment, duly attested under the seal of the City, to be recorded in the Office of the San Luis Obispo County Recorder.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2024. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

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RESOLUTION NO. PC- 1 091 - 2024

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

SAN LUIS OBISPO RECOMMENDING THE CITY COUNCIL ADOPT A

RESOLUTION OF INTENTION TO ABANDON A PORTION OF SLACK

STREET AND RECOMMENDING CITY COUNCIL APPROVE THE

DETACHMENT OF ABANDONED AREAS ON SLACK STREET AND

PROPERTY ON HATHWAY FROM THE CITY OF SAN LUIS OBISPO
cAL POLY SAN LUIS OBISPO UNIVERSITY) ANNX- 0219- 2024, STAB0038- 2024 WHEREAS, a duly noticed Public Hearing before the Planning Commission of the City of San Luis Obispo was held on September 25,2024, in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, for the purpose of considering applications ANNX- 0219- 2024 and STAB-0038-2024, a request to abandon a portion of Slack Street and a proposed detachment of a portion of Slack Street and a property on Hathway; and
WHEREAS, said public hearing was for the purpose of reviewing the proposed abandonment of street right-of-way for conformity with the City's General Plan per State law, for considering constraints or conditions for the proposed right-of-way abandonment per City policy, and fonruarding the abandonment and detachment recommendations to the City Council of the City of San Luis Obispo; and WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, the Planning Commission has duly considered all evidence, including the testimony of the applicant, interested parties, and the evaluation and recommendations by staff, presented at said hearing.

NOW, THEREFORE, BE lT RESOLVED by the Planning Commission of the City of San Luis Obispo as follows:

Section 1. Findings. Based upon all the evidence, the Commission makes the following findings in support of the intention to abandon of a portion of Slack Street as a recommendation to City Council, and recommends the City Council initiate the process of detachment of a portion of Slack Street and property on Hathway from the City of San Luis Obispo by authorizing staff to make application for detachment to the San Luis Obispo Local Agency Formation Commission ( LAFCO).

2. The right-of-way abandonment will benefit the general public by allowing private management of the driveway entries, allowing pedestrian and vehicular

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Planning Commission Resolution No. PC- 1 091-2Q24
AN NX-02 1 9-2024, STAB-0038 - 2024 ( Ca I Poly)

Page 2 ends

circulation improvements, allowing for private maintenance of proposed and existing private drainage facilities, landscape areas, and sidewalks, eliminating unused right-of-way, and eliminating the City' s costs for maintaining infrastructure within the right-of-way that is being abandoned.

3. The proposed abandonment and detachment are consistent with the General Plan, including Land Use Element Policies 1.12.2,2.6.1, and 2.6.5, and Housing Element Polices 8.3 and 8.6 related to campus housing for Cal Poly, and Circulation Element Policies 5.1.3,8.1.3, and 9.1.1 which require that new developments provide sidewalks, assume fair share of responsibility for constructing circulation improvements, and reduce or maintain vehicular speeds in residential neighborhoods.

4. The detachment of areas on Slack Street and APN 052-082-028 on Hathway will create appropriate jurisdictional boundaries for properties at Cal Poly, including correction of historical boundary inconsistencies, and will prevent properties from having dual jurisdiction upon abandonment of right-of-way.

5. The proposed right-of-way abandonment and detachments are consistent with the Final Environmental lmpact Report for the Cal Poly 2035 Master Plan ( State Clearinghouse No. 2016101003) certified in May 2020 by the California State University ( CSU) Board of Trustees San Luis Obispo, and the EIR Addendum # 1 approved by the California State University on February 14, 2024 for the Slack and Grand faculty/ staff housing project.

Section 2. Recommendation. The Planning Commission does hereby recommend the City Council adopt a resolution of intention to abandon a portion of Slack Street and recommends the City Council approve the filing of an application for detachment of a portion of Slack Street and property on Hathway with the San Luis Obispo Local Agency Formation Commission ( LAFCO), subject to the following conditions.

1. The new monuments set to describe the boundaries of Slack Street and the adjoining property corners for all affected parcels shall be documented by a Record of Survey.

2. Public and private utility companies shall receive notice of intention to vacate prior to the City Council hearing. lf the Council determines that the right-of way should be abandoned, reservation of easements for existing public utilities, including water and sewer, shall be required, to the satisfaction of the respective utility companies, along with any revisions to those facilities as a result of development of the Vista Meadows project on Slack Street. Specific details will be determined during the abandonment process, prior to adoption of a final abandonment resolution by the City Council.

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Planning Commission Resolution No. PC- 1 091- 2024
ANNX- 021 9-2024, STAB- 0038- 2024 ( Cal Poly)

Page 3 ends

3. lf the Council approves the right-of-way abandonment, any required easements for purposes of access and drainage shall be recorded concurrent with or prior to recordation of a City Council resolution vacating previous offers of dedication.

5. The abandonment resolution of the City Council shall include reservation of an easement for pedestrian access on the northern sidewalk on Slack Street frontage ( both east and west of Grand Avenue), or a separate pedestrian access easement shall be recorded prior to abandonment, to the satisfaction of the City Engineer and the City Attorney for preservation of public pedestrian access along the sidewalk.

6. A revision to encroachment permit ENCR- 0470- 2024 shall be submitted by the applicant to include two (2) speed humps on Slack Street for traffic calming. The design of the speed humps shall be to the satisfaction of the Public Works Director. Speed humps. shall be installed prior to permit final.

7. The applicant shall submit payment for encroachment permit ENCR- 0470- 2024, in accordance with the City's 2023- 24 Comprehensive User Fee schedule, to reimburse the City for staff time associated with plan check and construction inspection for public improvements on Slack Street.

8. Cal Poly has committed to supporting a future land value offset for City acquisition of land for utilities ( water reservoir) at Cal Poly as a land exchange for the abandonment of 1.72 + acres right of way on Slack Street.

9. lnformational note: the abandonment does not constitute creation of a separate lot or a potential future subdivision.

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Planning Commission Resolution No. PC- 1 091- 2024
AN NX-02 1 9-2024, STAB- 0038 - 2024 ( Cal Poly)

Page 4 ends

On motion by Commissioner Jorgensen, seconded by Vice Chair Houghton, and on the following roll call vote to wit:

AYES: Commissioner Jorgensen, Commissioner Flores, Vice Chair Houghton, and Chair Cooley
NOES: None
REFRAIN: None
ABSENT: Commissioners Kahn, Munoz- Morris, and Tolle
The foregoing resolution was passed and adopted this 25th day of September 2024 Tyler Corey ry
Planning C lssron

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EXHIBIT "A"

LEGAL DESCRIPTION
Those portions of Slack Street and Grand Avenue as shown on the map filed in Book 102 of Records of Survey at Pages 55 through 60, inclusive, in the Office of the County Recorder, County of San Luis Obispo, State of California, described as follows:

Beginning at a point on the northerly right-of-way line of Slack Street of said Records of Survey, said point being South 87°55'42" East a distance of 874.14 feet from the westerly terminus of the course shown as S87°55'42"E 1084.07’ of the said northerly right-of-way line of Slack Street; thence, Leaving said northerly right-of-way line South 2°04'18" West a distance of 37.50 feet; thence, North 87°55'42" West a distance of 132.50 feet; thence, South 87°10'21" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 39.00 feet; thence,
North 83°01'46" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 296.00 feet; thence, South 87°10'21" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 39.00 feet; thence,
North 83°01'46" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 235.78 feet; thence, South 83°56'29" West a distance of 7.07 feet; thence,
North 87°55'42" West a distance of 6.00 feet; thence,
North 79°47'54" West a distance of 7.07 feet; thence,
North 87°55'42" West a distance of 12.19 feet; thence,
North 2°04'18" East a distance of 1.50 feet; thence,
North 87°55'42" West a distance of 26.24 feet to a curve concave to the northeast having a radius of 25.00 feet; thence,
Westerly, northwesterly and northerly along said curve through a central angle of 89°58'59" an arc distance of

39.26 feet; thence,
North 87°56'43" West a distance of 76.53 feet to a curve concave to the northwest having a radius of 26.26 feet, the radial bearing to said point being South 43°49'15" East; thence, Southerly, southwesterly and westerly through a central angle of 45°52'02" an arc distance of 21.02 feet; thence, North 87°57'13" West a distance of 414.36 feet; thence, North 82°27'40" West a distance of 52.24 feet; thence,
North 87°57'13" West a distance of 158.53 feet; thence, South 88°50'33" West a distance of 89.46 feet; thence,
North 87°57'13" West a distance of 128.06 feet; thence, North 83°47'55" West a distance of 28.51 feet; thence,
North 2°02'47" East a distance of 41.93 feet to said northerly right-of-way line of Slack Street; thence, Along said northerly right-of-way line of Slack Street and the easterly right-of-way line of Grand Avenue of said Records of Survey the following 3 courses:

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South 87°57'13" East a distance of 987.67 feet; thence, South 2°05'32" West a distance of 25.04 feet; thence,
South 87°55'42" East a distance of 874.14 feet to the Point of Beginning.

RESERVING and EXCEPTING from the said vacation, unto any existing public utility, pursuant to the provisions of Section 8340 of the Streets and Highways Code, any easement and right necessary at any time, or from time to time, to construct, maintain, operate, replace, remove, renew and enlarge their respective public utility facilities, and all facilities incidental thereto, including access to protect the property from hazards, said area shall also be kept open and free of buildings, structures and wells of any kind in, upon, and over the road herewith vacated.

In accordance with Section 8352 of the Streets and Highways Code, said vacation is not intended to extinguish any private rights of access that may exist in favor of the properties fronting the Subject Area described hereinabove.

The land described is shown graphically on Exhibit “A-1”. 08/27/2024

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EXHIBIT "A-1"

LEGAL DEPICTION
08/27/2024

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EXHIBIT "A-1"

LEGAL DEPICTION CONTINUED
08/27/2024

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Page 1 of 3 ends

DETACHMENT NO.
from the City of San Luis Obispo
Detachment Area 1:

That portion of the land described in the City of San Luis Obispo Ordinance No. 304 (new Series) approving the annexation of the Monterey Heights et.al. described as follows:

Beginning at a point on the northerly line of the Phillips Addition annexation in said Ordinance No. 304, point also being on the northerly right-of-way line of Slack Street as shown on the map filed in Book 102 of Records of Survey at Pages 55 through 60, inclusive, in the Office of the County Recorder, County of San Luis Obispo, State of California, said point being South 87°55'42" East a distance of 874.14 feet from the westerly terminus of the course shown as S87°55'42"E 1084.07’ of the said northerly right-of-way line of Slack Street; thence,
Leaving said northerly right-of-way line and said annexation line South 2°04'18" West a distance of 37.50 feet; thence,
North 87°55'42" West a distance of 132.50 feet; thence, South 87°10'21" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 39.00 feet; thence,
North 83°01'46" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 296.00 feet; thence, South 87°10'21" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 39.00 feet; thence,
North 83°01'46" West a distance of 17.56 feet; thence,
North 87°55'42" West a distance of 235.78 feet; thence, South 83°56'29" West a distance of 7.07 feet; thence,
North 87°55'42" West a distance of 6.00 feet; thence,
North 79°47'54" West a distance of 7.07 feet; thence,
North 87°55'42" West a distance of 12.19 feet; thence,
North 2°04'18" East a distance of 1.50 feet; thence,
North 87°55'42" West a distance of 26.24 feet to a curve concave to the northeast having a radius of 25.00 feet; thence,
Westerly, northwesterly and northerly along said curve through a central angle of 89°58'59" an arc distance of 39.26 feet; thence,
North 87°56'43" West a distance of 76.53 feet to a curve concave to the northwest having a radius of 26.26 feet, the radial bearing to said point being South 43°49'15" East; thence,
Southerly, southwesterly and westerly through a central angle of 45°52'02" an arc distance of 21.02 feet; thence,

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Page 2 of 3 ends

North 87°57'13" West a distance of 414.36 feet; thence, North 82°27'40" West a distance of 52.24 feet; thence,
North 87°57'13" West a distance of 158.53 feet; thence, South 88°50'33" West a distance of 89.46 feet; thence,
North 87°57'13" West a distance of 128.06 feet; thence, North 83°47'55" West a distance of 28.51 feet; thence,
North 2°02'47" East a distance of 41.93 feet to the northerly line of the Phillips Addition annexation in said Ordinance No. 304; thence,
Along said northerly line the following 3 courses:

South 87°57'13" East a distance of 987.67 feet; thence, South 2°05'32" West a distance of 25.04 feet; thence,
South 87°55'42" East a distance of 874.14 feet to the Point of Beginning.

The land described contains 1.72 acres more or less.

Detachment Area 2:

That portion of the land described in the City of San Luis Obispo Ordinance No. 304 (new Series) approving the annexation of the Monterey Heights et.al. described as follows:

Beginning at a point on the northeasterly line of the California Park annexation in said Ordinance No. 304, said point the easterly terminus of the course shown as N71°43'47"E 382.80’ of northerly right-of-way line of Hathway Avenue as shown on the map filed in Book 102 of Records of Survey at Pages 55 through 60, inclusive, in the Office of the County Recorder, County of San Luis Obispo, State of California; thence, Leaving said annexation line and along said northerly right-of-way line the following 3 courses:

South 71°43'47" West a distance of 382.80 feet to a curve concave to the southeast having a radius of 160.00 feet, the radial bearing to said point being North 18°16'23" West; thence,
Southwesterly along said curve through a central angle of 49°02'26" an arc distance of 136.95 feet; thence,
South 21°43'34" West a distance of 29.24 feet to the southeast corner of Parcel ‘C’ of Parcel Map No. SLO 71-279 filed in Book 7 of Parcel Maps at Page 79 in the Office of the County Recorder, County of San Luis Obispo, State of California; thence, Northerly along the easterly line of said Parcel ‘C’ and Parcel ‘B’ of said Parcel Map No.

SLO 71-279 North 18°11'35" West a distance of 203.75 feet; thence, Southwesterly along the northwesterly of said Parcel ‘B’ South 42°18'03" West a distance of 46.55 feet to a point being South 47°41'57" East a distance of 25.00 feet from the southeast corner of Lot 88 of Map of Resubdivision of California Park filed in Book 3 of

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Maps at Page 117 in the Office of the County Recorder, County of San Luis Obispo, State of California; thence,
North 47°41'57" West a distance of 25.00 feet to the southeast corner of said Lot 88; thence,
Along the southerly line of said Lot 87 and southerly lines of Lots 67 through 70 of said Map of Resubdivision of California Park the following 2 courses:

North 42°18'03" East a distance of 93.04 feet; thence,
North 58°18'03" East a distance of 623.88 feet to the easterly line of the public road as shown of said Map of Resubdivision of California Park; thence, Southerly along said easterly line South 2°07'50" West a distance of 252.80 feet; thence, Continuing along said easterly line South 0°49'10" East a distance of 82.59 feet to the Point of Beginning.

The land described contains 3.18 acres more or less.

Prepared by:

Steven B. Webster, LS 7561
Date:

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Ascent Introduction
California Polytechnic State University, San Luis Obispo Slack and Grand Faculty/Staff Housing Project EIR Addendum 1-15Source: Produced by RRM Design Group in 2023; Adapted by Ascent, Inc. in 2023. Figure 1-7 Conceptual Site Plan

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Item 7b
Department: Public Works
Cost Center: 5101
For Agenda of: 11/12/2024
Placement: Business
Estimated Time: 60 minutes
FROM: Matt Horn, Public Works Director
Prepared By: Donna King, Parking Program Manager
Jennifer Rice, Mobility Services Director
SUBJECT: DOWNTOWN PARKING TECHNOLOGY ROADMAP REPORT

RECOMMENDATION

1. Receive and file Downtown Parking Technology Roadmap; and

2. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to designate Flash Parking, Inc. as the standard vendor for the Gated Parking Access and Revenue Control System in City of San Luis Obispo owned and operated parking garages”; and

3. Appropriate $1,200,000 from Parking Fund Unreserved Fund Balance for purchase of Flash equipment, installation and ongoing support services; and

4. Approve and authorize staff to advertise a Request for Proposals (RFP) for multispace pay stations, authorize the City Manager to execute a contract with selected vendor, and appropriate $600,000 from Parking Fund Unreserved Fund Balance for the purchase and installation of the multi-space pay stations with the vendor; and

5. Approve surplus of existing multi-space pay station once removed; and

6. Authorize the City Manager to extend mobile payment application contracts up to 5 years based on ongoing performance with PayByPhone; and

7. Authorize the City Manager to execute a one-year contract with automatic annual extensions for a maximum of five years with the selected Citation and Permit Management System vendor; and

8. Appropriate $100,000 from Parking Fund Unreserved Fund Balance for design of garage security fencing for existing garages, utilizing the materials selected for the Cultural Arts District Parking Garage.

POLICY CONTEXT
Section 4.141 of the General Plan’s Land Use Element (LUE) addresses parking for the Downtown area. The policy states that the City must ensure there is a diversity of parking opportunities and any major increases in parking supply should take the form of structures located on the perimeter of the commercial core.

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Item 7b
Section 13.1.2 of the General Plan’s Circulation Element (CE) states that the City shall manage curb parking downtown to encourage short-term use and that parking programs shall be financially self‐supporting.

Economic Resiliency, Cultural Diversity, and Fiscal Sustainability is a Major City Goal as identified in the adopted 2023-25 Financial Plan. Parking Services plays a critical role in fostering a vibrant local economy by effectively managing parking demand and access to Downtown. The Parking Fund must also maintain fiscally responsible and sustainable operations as indicated in the General Plan CE Section 13.1.2.

Section 3.24.060(D) of the Municipal Code states that procedures may be dispensed with, at the discretion and judgment of the purchasing authority as to the best interests of the city when supplies or equipment have been uniformly adopted in the city or otherwise standardized.

On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that required Council approval for Public Projects that cost over $200,000. Section 202A of the Financial Management Manual – “Purchasing Types and Authority Thresholds” requires approvals by City Council when purchases cumulatively total $200,000 or more.

Because the expected amount for purchasing in this report exceeds $200,000, staff is requesting authorization from Council to release requests for proposals and appropriate funding for recommended technology upgrades. This will provide staff the authority to implement the technology upgrades.

REPORT-IN-BRIEF
Council adopted comprehensive rate reductions as the result of a parking rate study completed in May of 2024. As part of the Council action in May of 2024, Council directed staff to complete a technology study based on community feedback to simplify the parking program and improve the user experience in Downtown San Luis Obispo. The City contracted with Dixon Resources Unlimited to complete a technology roadmap report that evaluated the parking technology, and operating systems currently utilized in San Luis Obispo and provide recommendations for changes to the technology.

Based on the Downtown Parking Technology Roadmap (“Technology Roadmap”) report provided by Dixon Resources Unlimited, staff is recommending an update to technology in the garages to include consistent gated systems, license plate recognition systems, and updated security features. In addition, staff is recommending updates to technology on-street to include a single mobile payment application and updated pay stations. Staff is also recommending technology changes to software systems that include updated citation management and permit management systems. The fiscal impacts of staff’s recommendations will be approximately $1.9 million and is expected to be funded by interest revenue from the Cultural Arts District Parking Structure bond funds.

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Item 7b

DISCUSSION
Background
In January 2024 the City contracted with Dixon Resources Unlimited (Dixon) to complete a comprehensive rate study for all parking rates in San Luis Obispo. A draft of the report along with recommendations from Dixon and city staff was presented to City Council in May 2024. At that meeting, Council adopted a resolution and introduced a first reading of an ordinance to reduce parking rates in downtown SLO. Council also directed staff to reduce to one mobile parking payment application, implement consistent gated systems in all garages, and update the parking signs to improve the user experience.

Council’s direction to improve the parking technology was based on community feedback that parking in Downtown SLO is confusing. The offering of multiple mobile parking payment applications causes confusing signage with too many options for customers that are not clearly communicated. In addition, staff has struggled with the integration and management of the multiple apps. The gateless garage solution implemented at 842 Palm and planned to be implemented in the other garages has caused additional community confusion and frustration. Visitors to the gateless garage have expressed dissatisfaction with the system that requires pre-payment for parking based on how long they will be parked. Feedback provided during the rate study shows that users prefer a pay-on-exit approach. Council’s direction to implement consistent gated solutions across all garages will offer the pay-on-exit approach and eliminate the confusion of operating different technologies in different garages. Based on Council recommendations and community feedback during the rate study, staff worked with Dixon to complete a review of all parking related technology and completion of a Technology Roadmap.

Parking Technology Roadmap
The Technology Roadmap evaluates the parking technology and operating systems currently utilized in downtown San Luis Obispo. The Technology Roadmap is a living document that summarizes what has been accomplished so far as it relates to the City’s parking program following the Parking Rate Study and the City Council meeting in May 2024, and aims to act as a resource guide for the City to achieve a cohesive parking system that can be managed effectively by City staff. This report identifies the current challenges in the parking program as well as opportunities for improvements that address the different parking technologies, the accompanying processes, and organizational needs for the City’s parking program. The roadmap takes a comprehensive approach by examining each component both individually and as it relates to the whole system, aiming to connect the dots and show how the parking program can evolve to be one that is easy, convenient, and accessible for residents and visitors alike.

The recommended technological upgrades and parking operations improvements are designed to improve the overall parking experience for residents and visitors of San Luis Obispo and optimize internal operations.

The Technology Roadmap assesses the following elements in the City’s parking program:

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Item 7b
 Parking Access Revenue
Control Systems (PARCS)
 Pay Stations
 Single-Space Meters
 Mobile Payment Applications
 Citation Management Systems
 Permit Management Systems
 License Plate Recognition (LPR)
 Data Integration
 Signage
 Electric Vehicle Chargers
(EVCs)
The following table includes the recommendations from the report:

Table 1: Parking Technology Recommendations
Section Recommendations
PARCS
Near-term:
 The City should work with the selected PARCS vendor to prioritize reverting the 842 Palm Street garage from a gateless to a gated solution.

Long-term:
 The City should install the same PARCS technology at the other parking facilities to ensure consistency in the paid parking system.

Pay Stations
Near-term:
 The City should terminate their pay station contract with IPS and release an RFP for a new pay station vendor.

Long-term:
 The City should consider re-evaluating pay station placements as the City starts to phase out single-space meters and install more pay stations in the Downtown area.

Single-space Meters
Mid-term:
 The City should phase out all single-space meters out of the Downtown area once a pay station provider is selected
through an RFP process to reach an infrastructure-lite
program.

Revenue Collection
and Reconciliation
Near-term:
 The City should establish process, procedure, and
performance standards with the vendor and internally between Parking Division and Finance Department staff to ensure City policies are followed accordingly for revenue collection and reconciliation processes.

Mid-term:
 The City should conduct a comprehensive assessment to reevaluate the current operating procedures for revenue collection and reconciliation,
Mobile Payment
Applications
Near-term:
 The City should select the single mobile payment application vendor to be used for the parking program.

Mid-term:
 The City should work with the mobile payment vendor to set up integrations with the pay station provider to allow parking session extensions via mobile app.

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Item 7b
Section Recommendations
Validations
Near-term:
 While the garage is gateless, the City could consider working with the mobile payment vendor to introduce validation codes for use by jurors in the mobile app.
 The City may need to continue using physical passes to accommodate jurors that do not have a mobile device.

Mid-term:
 The City should work with the selected PARCS and mobile payment application vendor to set up a fully digitized system for managing and issuing parking validations that allows for both City and business-managed permits.
 The City should work with the PARCS provider to establish a validation system for juror parking.

LPR
Near-term:
 The City should replace the existing LPR system at 842 Palm Street with the LPR solution provided by the new PARCS
provider to allow for a fully integrated off-street parking system.

Mid-term:
 The City should install the same LPR solution at the other parking garages to ensure a consistent design throughout the off-street facilities.

Long-term:
 The City should pursue an LPR system that allows for cloudbased storage in order to provide flexibility for data storage, retention, and sharing capabilities.

Digital Parking
Occupancy Signs
Mid-term:
 Upon installation of the new PARCS technology, the City should work with the selected PARCS vendor to set up an integration with the existing digital parking occupancy signs to populate real-time occupancy counts.

Data Collection and
Analysis
Near-term:
 The City should regularly collect LPR data using the mobile LPR during parking enforcement for parking utilization
analysis.

Mid-term:
 The City should do quarterly reports of the LPR data collected during parking enforcement to help inform data-driven
decisions for any parking program adjustments.

Citation
Management System
Near-term:
 The City should terminate their citation management contract with IPS.
 Release an RFP for a citation and permit management system vendor.

Long-term:
 The City should consider expanding its parking enforcement staffing so that enforcement of the residential parking permit districts can unite under the Parking Division instead of under the SNAP program in the Police Department.

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Item 7b
Section Recommendations
Permit Management
System
Near-term:
 The City should terminate their permit management contract with IPS.
 Release an RFP for a citation and permit management system vendor.

Long-term:
 The City should digitize the residential parking permits to allow for plate-based enforcement utilizing LPR technology and a digitally managed permit program.

Signage
Near-term:
 The City should update paid parking signage to reflect the single mobile payment vendor selected from the RFP process.  The City should post additional signage at 842 Palm Street in the interim to help communicate to users on how to properly pay for parking.

Mid-term:
 The City should update all downtown and residential signage to be compliant with MUTCD standards and to accurately
reflect business rules relating to paid parking, time limits, and residential parking restrictions.
 The City should establish a list of standards for all signage to create a more cohesive, welcoming, and visually appealing streetscape.

In line with City Council’s direction and the desires of the community to see strategic actions in an efficient and quick manner, this report includes updates on recent actions as well as specific staff recommendations to move forward on some of these recommendations immediately. The Downtown Parking Technology Roadmap Report prepared by Dixon is included as Attachment A.

PARCS (Parking Access and Revenue Control Systems) for Garages At the May 14, 2024, City Council meeting, the Council directed staff to transition to a consistent gated system for all structures.

Downtown San Luis Obispo currently has three parking garages (842 Palm, 919 Palm, 871 Marsh) and one garage under construction (Cultural Arts District Parking Structure - CADPS). The existing garages use two different PARCS, with a third system planned to be implemented in the CADPS. This inconsistency between garage systems has been challenging to the community. Additionally, it creates inconsistencies in garage management, payment enforcement, and staff operations.

The garage located at 842 Palm Street is a gateless system where patrons park and then either walk to a pay-on-foot station or use a mobile payment application to pre-pay for their parking time. Since installation, community members and visitors have expressed that this system is confusing. The remaining two existing structures (919 Palm and 871 Marsh Street) have outdated gated systems that lead to long queuing lines at entry and exit locations, lack of automated validation systems, and costly repairs and maintenance due to the system no longer being covered by warranty.

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Item 7b
A third system, a gated system provided by the vendor Flash, is planned for installation at CADPS. As a publicly bid project, Swinerton Builders was awarded the CADPS construction contract in September 2023 for having the lowest responsible bid, consistent with Public Contract Code. Prior to the Council’s direction to switch all parking garages to a consistent gated system, and before it was known that a gated system would be required in CADPS, Swinerton had placed a deposit with the vendor Flash for a gateless PARCS system, as it met the original contract specifications. As construction of the structure of CADPS had already begun, staff acted quickly in response to Council direction to avoid delays and cost overruns. The City’s contracted design team quickly issued a change order for the installation of the necessary conduit and loops for a future gated system, while City staff worked to prepare and finalize specifications for a gated PARCS system. Staff met with key stakeholder groups (Downtown SLO and the Parking Steering Committee) to identify the community’s desires for a consistent gated solution.

Dixon assisted staff with drafting the specifications for a gated PARCS system based on the received stakeholder feedback. Additionally, Dixon scheduled virtual vendor demonstrations for staff to evaluate and consider different system features. Staff further researched various gated PARCS systems by attending the trade show at the International Parking & Mobility Association Conference in June 2024. Through this effort, staff finalized the specifications for a new gated PARCS system, that were then provided to Swinerton as part of a contract change order.1
Swinerton’s original subcontract with Flash (for a gateless system) included a nonrefundable deposit. This created a financial incentive for Swinerton to explore whether Flash could meet the new gated specifications. This was also the most cost effective and efficient solution for the City, as a change in vendor could have resulted in a greater increase in costs, which would have been borne by the City, and overall delays to the project. Ultimately, Swinerton submitted Flash’s gated system for City review. City staff reviewed and determined that the Flash gated system met the required specifications, and subsequently approved the submitted system.

In September 2024, representatives from Flash presented to key stakeholder groups in San Luis Obispo, including internal operational staff, the Parking Steering Committee, and Downtown SLO Parking Task Force. Internal staff are looking forward to the flexibility of Flash equipment to use parts that can be purchased from general hardware stores.

They also liked the usability of the operating system to be managed on-site or remotely.

The other stakeholders were pleased that Flash was able to accommodate all the community's requests, and are looking forward to the business validation, reservations, free-flow access, and unique mapping features with Google Maps and Waze offered by Flash Parking.

1 The City Council has authorized the City Engineer to execute change orders for CADPS if the change order is within the available project budget, as this change is. This allows for prompt decision-making and project adjustments without exceeding financial limits. This ensures the project remains on track while addressing the costs incurred from the system change, all within the framework of the existing contract.

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Item 7b
Council action on May 14th directed staff to “transition to a consistent pay-at-exit gated system in all structures.” To ensure uniformity and improve the user experience, staff recommends that the Flash gated system be implemented across all City owned and operated parking garages.

Flash’s system has specific features that make it unlikely that another vendor could replicate a seamless experience for both users (downtown visitors and parkers) and staff managing the system. By standardizing with Flash, the City can provide a cohesive and user-friendly parking experience while streamlining management and operational efficiency across all garages. If there are different vendor systems installed in each garage, the user experience and the management, maintenance, and required equipment and vendor specific materials required for repairs would be different for each. This is consistent with recommendations within the Technology Roadmap Report that “the City should install the same PARCS technology at the other parking facilities to ensure consistency in the paid parking system.”
Community stakeholders and Council requested various features of a gated system to be consistent, including:
 Digital monthly permits
 Business validation
 Payment by app/QR code2/on-foot pay stations
 License plate recognition to allow gate arms to open or close for permit holders or pre-payment
Currently, structure permit holders must utilize two different permit systems in order to access the three existing garages, due to the City having two different vendors operating in different existing structures. The different permit systems have unique access instructions for the garages depending on vendor. This is confusing for permit holders and difficult for staff to manage. Additionally, the different vendors offer different payment methods (prox cards, apps) as well as different pay stations with different steps to process a parking transaction. This has been confusing to the community and visitors and is difficult to communicate.

Each PARCS systems uses different and system-specific equipment which requires the City to have different and more materials on hand to address emergent repair needs. If there are separate vendors for each garage, staff will need to order and store different parts and supplies for each garage system. Each parking technology system requires separate training and management for staff. Having separate systems at each garage requires added staff training and work hours to learn how to correctly operate and repair each unique system. With limited funds, storage, and staff, managing different hardware in each garage is not feasible.

2 Although QR codes on signs are generally not recommended, QR codes can be used in gated garages if the signs are large and placed up high out of reach of pedestrians.

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Item 7b
Additionally, Flash is the only vendor that integrates with both Google and Waze mapping solutions and allows parkers to reserve parking spaces on the Google and Waze apps.

This will be an added convenience for visitors from out of the area to locate and purchase parking while on the way to Downtown SLO. If there are separate vendors, only the Flash operated garage (CADPS) will be visible on the Google and Waze maps.

Finally, Flash is the only vendor that provides a cloud-based system that can process transactions offline while remaining Payment Card Industry (PCI) compliant. This is a necessary tool for the City. Under the existing HUB system, if connection is lost, the system is not able to accept credit card payments. Flash uses non-proprietary hardware, which means that when issues arise, staff will be able to purchase parts locally without additional charges from Flash.

To meet Council’s direction for a consistent gated system at the parking garages, staff recommends that Council approve a resolution establishing Flash as the standardized system that will be installed in the Cultural Arts District Parking Garage and for all City owned and operated parking garages (Attachment B).

As the standard system, staff is also recommending that the resolution include authorization of sole source purchases of gated parking systems, including installation and ongoing services, from Flash for each of the three existing garages pursuant to San Luis Obispo Municipal Code section 3.24.060(D.) In order to comply with the product warranty, Flash requires that their staff install their equipment. Other minor infrastructure, such as conduit and electrical work, is not required to be done by Flash, so these elements will be bid separately per City Purchasing Policy. It is estimated that completion of installation and implementation of the Flash Parking Systems will be in early 2026 at that same time that the Cultural Arts District Parking Garage will be completed.

Multi-Space Pay Stations
The City currently has 64 IPS pay stations installed on-street and in parking lots. Of those pay stations, 57 are MS1 model and 7 are MS3 model. The MS1 models are approximately 4 years old and are no longer sold by IPS. IPS continues to support the MS1 model but is converting any future sales and operations to the MS3 model. The MS1 pay stations are no longer covered by warranty and all parts and repairs are an additional cost.

The City has purchased 27 MS3 pay stations to date. The first installation of MS3 pay stations occurred in June of 2023. Since that time, the MS3 pay stations have not operated correctly, despite City staff’s diligent reporting and follow up with IPS to correct these issues. In March 2024, all but 7 of the MS3 pay stations were removed from the street. There are 5 MS3 pay stations in the 842 Palm garage being utilized as pay on foot stations. Staff continues to report communication issues with the remaining 7 on-street pay stations and the 5 garage pay stations. There are currently 15 MS3 pay stations in storage not being used.

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Item 7b
Due to the ongoing performance issues, staff has initiated the return of all MS3 pay stations to IPS. A new vendor will need to be selected to replace the aging MS1 pay stations, the returned MS3 pay stations, and additional pay stations for the planned replacement of single space meters. The estimated cost to replace the 64 existing pay stations on-street and in parking lots is approximately $600,000. Staff recommends Council approve funding for the replacement pay stations and approval to surplus the existing MS1 pay stations. Any refunds received through the return of MS3 pay stations will be returned to the Parking Fund to offset the cost of the replacement pay stations.

The draft request for proposals for the new pay stations is included as Attachment C.

One of the strategies of the Access and Parking Management Plan is to use technology and wayfinding to improve the parking experience. In line with the strategy, it is planned to continue to replace single space meters with multi-space pay stations. Replacing the single space meters with multi-space pay stations will promote an infrastructure lite parking program 3and minimize operational costs. The City currently has a lease agreement with IPS to lease single space meters for $1 per meter per month plus a software fee of $8.75 per meter per month. The City currently leases 720 meters with a total cost of approximately $7,020 per month ($84,240 annually).

On average, 5-10 single space meters can be replaced with 1 pay station. Pay stations are approximately $8,000 - $10,000 each and have an estimated lifespan of 7-10 years.

The replacement of single space meters with pay stations is expected to offer a cost savings of approximately $30,000 annually in service charges. In addition, there will be significant savings of staff time and maintenance costs with the reduction of equipment from approximately 720 singe space meters to 90 pay stations. A vendor will be selected for the multi-space pay stations to replace the 64 existing pay stations if Council approves the release of the request for proposals. Staff plans to continue expansion efforts to replace the single-space meters with multi-space pay stations in a phased approach.

Funding for the single-space meter conversion will be included for Council’s consideration with the 2025-27 Financial Plan with an estimated total cost of $1,000,000. It is expected that the cost savings from the conversion from single-space meters to multi-space pay stations along with continued bond interest from the Cultural Arts District garage will cover the costs of the conversion from single-space meters to multi-space pay stations.

Mobile Parking Payment Application
On May 14, 2024, Council directed staff to reduce to a single mobile payment application vendor. At the time, three mobile apps were utilized in the downtown (ParkMobile, PayByPhone, and Honk) and one additional mobile payment app (ParkSmarter) was previously discontinued in November 2023. A single app was necessary to reduce confusion and facilitate clearer communication to the public as well as a more seamless integration for parking processes on the back end.

3 Infrastructure lite reduces the amount of hardware installed on-street. This saves staff time maintaining the hardware, limits environmental impacts and street clutter.

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Item 7b
In August, a RFP was publicly released and on August 29, 2024, proposals were received.

Proposals were reviewed by a multifaceted team of technical staff, stakeholders, and community members. Technical staff included Parking Services Program enforcement and operations staff members. Stakeholders included representatives from the City’s Economic Development Division, IT Division, and Downtown SLO Parking and Access Committee. Additionally, a third component of the review was a targeted user survey administered to Downtown SLO’s Parking Task Force, a group of downtown business owners representing a variety of business types in the downtown.

PayByPhone scored higher than the other apps primarily in business managed on-street promotions, communication and marketing, and the end-user transaction fee.

PayByPhone’s transaction fee that will be passed on to the end user is $0.25 per transaction. Currently customers are paying $0.25 to $0.35 per transaction to park in San Luis Obispo. Reviewers advised PayByPhone was easy to use, and staff advised that PayByPhone was easy to manage. PayByPhone’s Coupons feature will benefit Downtown businesses and visitors by providing additional parking discounts provided by businesses. This feature is only available through PayByPhone and was well received by the Parking and Access Committee. PayByPhone scored highest and was awarded the contract per City Manager authority and approval. The initial term of the contract is one year. Staff is recommending that Council authorize the City Manager to execute contract extensions up to five years, if staff chooses to extend the contract based on PayByPhone’s performance.

Staff is currently working with PayByPhone and downtown stakeholders on the rollout of the single app. PayByPhone will be providing new signage to be installed throughout the downtown. The updated signs will replace the existing app signs and be installed at every paid parking sign in Downtown to help direct customers to utilize the app without needing to walk to a pay station. Staff will work with Downtown SLO to ensure limited impacts to the holiday shopping season. It is anticipated that signs will be installed in early January.

It should be noted that the other two currently existing apps, ParkMobile and Honk, will continue to be available for use until February 2025, or until at least 85% of mobile transactions are on PayByPhone, whichever occurs sooner. This is to allow a “soft rollout” and to limit any confusion for existing users, particularly during the busy holiday season.

While the City will no longer be promoting the use of ParkMobile and Honk, existing visitors to downtown accustomed to those apps will not be impacted through the remainder of the year. A joint press release and social media post announcing PayByPhone as the single mobile payment app is scheduled to be sent in January after the holiday shopping season commences.

Citation Issuance and Processing Software
The City currently contracts with IPS for parking citation software and citation processing services. A 5-year contract was executed on June 22, 2022. The contract includes standard termination language (cause or convenience). Since implementation, enforcement and administrative staff have reported ongoing issues with enforcement software, reporting, DMV processes, and citation noticing. All citation processes are mandated by various California Vehicle Codes (CVC). As of July 2024, three key defects have been reported to IPS:

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Item 7b
 DMV registration holds are not being placed on unpaid citations (estimated loss of approximately $83,000 last Fiscal Year).
 Citation noticing is not being mailed per CVC requirements and do not include postmarks to document proper noticing timelines.
 Administrative hearing process is not being followed per CVC requirements.

On October 17, 2024, staff notified IPS of the City’s intent to terminate the IPS contract for citation software and processing services. The City Manager has also authorized the release of an RFP to select a new vendor.

Staff is recommending that Council authorize the City Manager to execute a one-year contract with automatic annual extensions for a maximum of five years with the selected vendor. The contract with IPS will be terminated upon 30 days’ notice once a new citation software and processing vendor is selected. The citation software and processing vendor is not public-facing and the need for public outreach and education will be minimal.

Garage Security
During the Rate Study and Technology Roadmap, staff and Dixon received feedback about concerns with overall garage security. Garage security is outside the scope of the Roadmap, but Dixon provided some general recommendations, including:
 Security Cameras
 Lighting
 Security Services
 Call Boxes
 Safety Fencing
 Other Security Technology
Safety fencing has been selected for the Cultural Arts District garage to be installed along the rooftop edges and will be installed during the construction of the structure. Staff is recommending appropriating $100,000 from the Parking Fund Unreserved Fund Balance for the design specifications for the existing garages. The $100,000 will cover design only.

It is unknown what the cost of installation will be until the design process is complete, however preliminary estimate is $1,000,000. Staff will return to Council with future funding considerations when the design is complete. Funding for installation is expected to come from bond interest revenue generated during FY 2024-25. Installation of safety fencing is planned for FY 2026-27.

The Parking Operations team has been working with IT to determine specifications for security cameras. The initial estimated cost for security cameras in the existing garages is approximately $500,000. This includes costs for storage of the camera footage (note, that the footage will be added to the City’s Record Retention Schedule, as the footage will be public record, and staff time will be needed to review footage before release to make any necessary redactions). Once the specifications have been completed, staff plans to issue a request for bids to complete the installation of security cameras. Funding for the security cameras will be included for Council’s consideration with the 2025-27 Financial Plan with an estimated cost of $500,000. The funds are expected to come from remaining bond interest from FY 2023-24 and bond interest revenue generated during FY 2024-25. The same camera system is planned to be implemented in the Cultural Arts District garage via a change order using existing project contingency budget.

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In addition, staff is in the process of evaluating all existing lighting in the garages and will be creating a needs assessment to repair, replace, or update any necessary lighting in the garages. It is expected that there is sufficient operating budget to make any necessary lighting improvements in the garages. If staff determines during the needs assessment that the amount is greater than the available budget, staff will request additional funds at that time.

Staff will continue to evaluate options as detailed in the Technology Roadmap report to improve safety and security in the parking garages.

Previous Council or Advisory Body Action
 On August 18, 2020, the City Council approved a resolution authorizing the City Manager to execute a sole source contract with IPS Group for multi-space pay stations.
 On September 19, 2023, the City Council awarded the construction contract for the Cultural Arts District Parking Structure to the low bidder Swinerton Builders, Inc. in the amount of $41,070,044. The construction plans and specifications included a gateless parking access and revenue control system.  On November 7, 2023, the City Council approved a Request for Proposals to complete a Parking Rate Study. Action items also included adopting Resolution No. 11456 authorizing free parking in the structures for the first hour each day, all day on Sundays, and during the holiday parade, from November 23, 2023 to June 30, 2025. Additional direction included that staff bring back an ordinance to forego the on-street parking rate increase originally planned for July 1, 2025.  On May 14, 2024, the City Council introduced Ordinance No. 1735 (2024 Series), amending Title 10 Chapter 52 of the Municipal Code to remove the parking rate increase planned for July 1, 2025, and reduce on-street and surface lot parking rates. Action also included adoption of Resolution 11493 reducing the rates for the City’s parking structures and parking permits. Additionally, Council directed staff to implement program and operational changes including:
o Reducing to one mobile payment app
o Expand on-street core time limits from 2 to 3 hours
o Validation program enhancements
o Update signs improving user experience incorporating changes o Promotional discounts thru single vendor app
o Transition to consistent gated system for all structures  On June 4, 2024, the City Council held the second reading and adopted Ordinance No. 1735 (2024), amending Title 10 Chapter 52 of the Municipal Code to remove the parking rate increase planned for July 1, 2025, and reduce on-street and surface lot parking rates.
 On July 8, 2024, the adopted reduced parking rates were implemented.

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Public Engagement
Throughout the preparation of the 2024 Parking Rate Study, City staff conducted extensive community and stakeholder outreach and engagement efforts including 5 community meetings, 11 stakeholder meetings (with Downtown SLO Parking and Access Committee, Downtown SLO Parking Rate Study Task Force, SLO Chamber of Commerce Economic Development Committee and the Parking Steering Committee), an online community survey reaching over 2,800 downtown employees and visitors, Farmers Market booths, and social media engagement.

As the Technology Roadmap developed in the wake of the 2024 Parking Rate Study, staff continues to build on the foundation of that community input and engagement. Staff relied on the valuable input and representation from Downtown SLO and the Parking Steering Committee throughout the process. Members from Downtown SLO Parking and Access Committee and Parking Rate Study Task Force have participated in the review of draft specifications, proposals and vendor selection, and project and communication plans for each effort. Staff plans to continue this engagement process throughout the selection of vendors and implementation of these technology projects.

CONCURRENCE
The City’s Attorney’s Office and Finance Department concur with staff’s recommendation.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the Downtown Parking Technology Roadmap, because it does not constitute a “Project” under CEQA Guidelines Sec. 15378.

However, the individual projects within the Technology Roadmap would be considered projects under CEQA Guidelines, however they are categorically exempt under CEQA Guidelines Sec. 15301 Class 1 (existing facilities.)

FISCAL IMPACT
Budgeted: No Budget Year: 2024-25
Funding Identified: Yes

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Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Parking Fund:

Unreserved
Fund Balance
$2,085,570 $1,900,000 $185,570 $
Total $ $ $ $
There is no fiscal impact in Council review and filing of the Downtown Parking Technology Roadmap. Each element within the report, however, may have some fiscal impact. The below items identify the fiscal impacts of the items either currently in progress or that staff is requesting action be taken. As the remainder of the Technology Roadmap is implemented, staff will identify those fiscal impacts at the time those efforts are proposed to move forward.

Of significance, the Parking Fund benefitted from $2,085,570 of interest on the proceeds from the CADPS bond which was earned over the course of the last fiscal year. This revenue was not previously forecasted or budgeted and is therefore, a one-time revenue source to the Parking Fund’s unreserved fund balance. Staff proposes to use $1,900,000 from the unreserved fund balance to purchase and install gated garage systems, purchase and install pay stations, and for design specifications for garage security fencing. There is sufficient funding to cover these requests.

Technology PARCS Pay Stations Security Total
Current Request $1,200,000 $600,000 $100,000 $1,900,000 PARCS (Parking Access and Revenue Control Systems) for Garages Preliminary quotes received from Flash for the purchase and installation of equipment is approximately $920,000. Additionally, prior to installation, there are necessary infrastructure modifications which will be publicly bid consistent with Public Contract Code and the City’s Purchasing Policies. Staff recommends allocating $1,200,000 for the total project to allow for variations in construction bids, contingencies, and ongoing costs.

Multi-Space Pay Stations
The estimated cost to replace the 64 existing pay stations on-street and in parking lots is approximately $600,000. Staff recommends Council approve funding for the replacement pay stations. Once staff determines the refund amount for the MS3 pay stations, if any, will be returned to the Parking Fund to offset the cost of the replacement pay stations.

Mobile Parking Payment Application
The City Manager has exercised their authority to approve the contract with PayByPhone.

Typical costs associated with contracting with a mobile payment vendor are minimal to the City. The costs for mobile payment vendors are passed on to the end user through a transaction fee with a $0 net cost to the City.

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Based on the total number of mobile app transactions in FY 2023-24 of 324,103 and the minimum cost of merchant validation fees, the approximate pass-through fee from PayByPhone is estimated to be $81,626 annually (with an estimated net cost to the City of $0). The current budgeted amount for transaction fees for FY 2024-25 is $80,200. The only other direct costs for the City are the administrative staff costs associated with auditing and payment of the fees to the vendor. Staff is not recommending adjusting the current budget as transaction fees will vary based on app usage by the end user. As trends are established with a single mobile app vendor in the next 6-12 months, staff will evaluate any necessary budget modifications. Staff recommends delegating authority to the City Manager to extend this contract up to 5 years with PayByPhone as the net cost to the City is $0.

Citation Issuance and Processing Software
The City Manager has exercised their authority to release an RFP with proposals due in November. The cost of current IPS enforcement services is approximately $120,000 annually and the continuing cost with a new vendor is expected to be the same or less than what the City is currently paying IPS and no additional funding will need to be allocated. Staff is recommending delegating the authority to execute a one-year contract with automatic annual extensions up to a maximum of 5 years with the vendor selected from the published request for proposals.

Garage Safety
Staff is recommending appropriating $100,000 from the Parking Fund Unreserved Fund balance for design specifications for safety fencing to be installed at the top perimeter of the three existing garages similar to what has been selected and designed for the Cultural Arts District garage.

Funding for installation of the security cameras will be established in the 2025-27 Financial Plan with an estimated cost of $500,000 (which includes storage costs). The funds are expected to come from remaining bond interest from FY 2023-24 ($185,570) and any bond interest revenue generated during FY 2024-25.

Any additional funding needed for future garage safety improvements will be requested at a later date.

ALTERNATIVES

1. Council could choose not to accept the Downtown Parking Technology Roadmap Report and return the draft report to Dixon for revision. This action is not recommended by staff because staff has thoroughly reviewed the report and concurs with the recommendations provided by Dixon and discussed in this report.

2. Council could choose not to approve Flash as the standard system for gated Parking Access Revenue Control Systems (PARCS). This action is not recommended by staff because Council directed staff to transition to a consistent gated system across all garages and the community supports this direction. If a standard system is not selected, the user experience will be different in each garage and may be confusing to the public.

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3. Council could choose not to approve the release of a request for proposals for multi-space pay stations. This is not recommended by staff because the pay stations need to be replaced due to the ongoing performance issues and return of the MS3 pay stations and the aging MS1 pay stations as documented above.

4. Council could choose not to appropriate funding for recommended actions in the Downtown Parking Technology Roadmap. This action is not recommended by staff because community input from the rate study and technology roadmap clearly indicates an immediate need to implement parking technology changes to promote a consistent, easily accessible user experience in Downtown.

5. Council could choose to direct other near-term implementation items from the Roadmap that were not otherwise addressed in the recommended actions. This action is not recommended by staff because staff reviewed all recommendations from the Roadmap and determined the best course of action with the available funding sources.

ATTACHMENTS
A - Downtown Parking Technology Roadmap Report
B - Draft Resolution to designate Flash Parking, Inc. as the standard vendor for gated PARCS
C - Draft Pay Station Request for Proposals (RFP)

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October 10, 2024 1
Downtown
San Luis Obispo
Parking
Technology
Roadmap
Prepared for the
City of San Luis Obispo
October 10, 2024

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October 10, 2024 2
Table of Contents
Executive Summary..............................................................................................................................1 Introduction ..........................................................................................................................................2 Purpose .............................................................................................................................................2 Background ......................................................................................................................................2 Study Area.........................................................................................................................................3 Technology Roadmap .........................................................................................................................5 Current Parking Technologies ........................................................................................................5 Parking Access Revenue Control System (PARCS) .......................................................................5 Pay Stations .......................................................................................................................................6 Single-space Meters ........................................................................................................................7 Revenue Collection and Reconciliation.........................................................................................8 Mobile Payment Applications .........................................................................................................8 Validations.........................................................................................................................................9 License Plate Recognition (LPR) .....................................................................................................9 Digital Parking Occupancy Signs ................................................................................................ 10 Data Collection and Analysis ....................................................................................................... 11 Citation and Permit Management System (CPMS).................................................................... 11 Signage .......................................................................................................................................... 13 Electric Vehicle Chargers (EVC)................................................................................................... 14 Technology Vendor Contracting ................................................................................................. 14 QR Code Scams ............................................................................................................................ 15 Garage Security............................................................................................................................. 15 Summary of Recommendations ...................................................................................................... 17 Appendix A – Community Outreach Summary.............................................................................. 20 Appendix B – PARCS Performance Standards ............................................................................... 35 Attachments
Attachment 1: Parking Access Revenue Control System Scope of Work Attachment 2: Pay Stations Scope of Work
Attachment 3: Mobile Parking Payment Application RFP
Attachment 4: Citation and Permit Management System Scope of Work Attachment 5: Data, System, and Integration Requirements Scope of Work

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October 10, 2024 1
Executive Summary
This Downtown San Luis Obispo Parking Technology Roadmap (“Roadmap”) evaluates the parking technology and operating systems currently utilized in the City of San Luis Obispo (“City”) as of the publication date of this report. Dixon Resources Unlimited (“DIXON”) was retained by the City’s Parking Division to prepare this Roadmap following the completion of the Parking Rate Study in May 2024. The Roadmap is a living document that summarizes what has been accomplished so far as it relates to the City’s parking program following the Parking Rate Study and the City Council meeting in May 2024, and aims to act as a resource guide for the City to achieve a cohesive parking system that can be managed effectively and with ease by City staff. This report identifies the current challenges in the parking program as well as opportunities for improvements that address the different parking technologies, the accompanying processes, and organizational needs for the City’s parking program. The roadmap takes a comprehensive approach by examining each component both individually and as it relates to the whole system, aiming to connect the dots and show how the parking program can evolve to be one that is easy, convenient, and accessible for residents and visitors alike.

The City has a robust parking program in the Downtown area that consists of a wide array of parking technologies, including multi-space pay stations, single-space meters, mobile payment applications, LPR cameras, and permitting systems across 1,306 on-street spaces, and 1,255 public off-street spaces. However, the City has run into an increasingly high number of issues related to the technology systems and vendors, including limitations in software integrations, administrative challenges, inability to conduct consistent parking enforcement, inadequate vendor support response times, hardware issues, and general discontent from the public regarding the accessibility and ease of using the parking technologies in the City. The Roadmap is meant to equip the City with the proper resources to be able to solicit parking technology vendors, with the detailed specifications and scope of work (SOW) included as attachments to this report, which were shared with the City between June and September 2024.

The SOWs developed for this Roadmap were directly informed by the numerous discussions that were held between different City staff who engage parking in order to determine the needs, wants, and desires as it relates to parking in San Luis Obispo.

In addition to the goal of meeting the community’s parking needs and creating a convenient and simple parking experience, the recommendations outlined in this Roadmap are also motivated by the goal of streamlining administrative processes within the City’s Parking Program. Adopting these recommendations could potentially lead to significant cost savings and enhanced efficiency for City staff. The proposed technological upgrades and parking operations improvements are designed not only to optimize internal operations but also to improve the overall parking experience for residents and visitors of San Luis Obispo. With more efficient administrative workflows and better-integrated parking technology systems, the City can offer a more seamless and user-friendly parking experience, ultimately contributing to greater satisfaction and convenience for the community.

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San Luis Obispo City CouncilNovember 12, 2024

San Luis Obispo City Council
November 12, 2024