San Luis Obispo City Council
February 18, 2025

City Council
AGENDA

Tuesday, February 18, 2025, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details.

INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day.

Public Comment during the meeting:

Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at [email protected] or (805) 781-7114.

Pages

1. CLOSED SESSION (5:00 - 5:30 PM)

1.a CALL TO ORDER
Mayor Erica A. Stewart will call the Closed Session of the San Luis Obispo City Council to order at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.

1.b PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
Public Comment will only be accepted for items listed on the Closed Session agenda.

1.c CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Authorization for defense of litigation pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9.

Name of case: Blake Etherton v. City of San Luis Obispo; City of San Luis Obispo Police Department, San Luis Obispo Superior Court Case No. 25CV-0018

1.d ADJOURNMENT
The City Council will hold a Regular Meeting on February 18, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

2. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.

3. PLEDGE OF ALLEGIANCE
Vice Mayor Michelle Shoresman will lead the Council in the Pledge of Allegiance.

4. PRESENTATIONS

4.a INTRODUCTION - JOSH DANIEL, FIRE MARSHALL
Fire Chief Todd Tuggle will introduce the new Fire Marshal, Josh Daniel.

4.b CITY MANAGER REPORT
Receive a brief report from City Manager Whitney McDonald.

5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

6. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

Recommendation:

To approve Consent Calendar Items 6a to 6f.

6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND

ORDINANCES
Recommendation:

Waive reading of all resolutions and ordinances as appropriate.

6.b MINUTES REVIEW - FEBRUARY 4, 2025 AND FEBRUARY 8, 2025

COUNCIL MINUTES
11 Recommendation:

Approve the following minutes of the City Council:
• February 4, 2025 - Regular Meeting
February 8, 2025 - Special Meeting for 2025-2027 Goal-Setting Workshop
•

6.c ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT
2943 PHASE 2, 151 SUBURBAN ROAD (TR 74-07)
21 Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo accepting the Public Improvements and certifying completion of the Private Improvements for Tract No. 2943 Phase 2 (151 Suburban Road, TR 74-07)”accepting the public improvements and certifying the completion of the required private subdivision improvements for Tract 2943 Phase 2, 151 Suburban Road.

6.d AUTHORIZE THE POLICE DEPARTMENT TO SUBMIT GRANT
APPLICATIONS FOR FY 2025-26 OFFICE OF TRAFFIC SAFETY AND

THE CALIFORNIA HIGHWAY PATROL GRANT PROGRAMS
75 Recommendation:

Authorize staff to submit FY 2025-26 grant applications to the following agencies:

1. California Office of Traffic Safety in an amount not to exceed $155,000.
a.

California Highway Patrol Cannabis Tax Fund Grant
Program in an amount not to exceed $185,000.
b.

If the grants are awarded, authorize the City Manager and the Chief of Police to execute grant related documents and
authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.

2. 6.e AUTHORIZE APPLICATION FOR PROHOUSING INCENTIVE FUNDS 79 Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application to and participation in the state Prohousing Incentive Program,” authorizing the City Manager, or Community Development Director as designee, to:

Submit a Prohousing Incentive Program Application to the California Department of Housing and Community
Development; and

1. If the application is approved by HCD, execute all documents necessary or appropriate to participate in the Prohousing Incentive Program.

2. 6.f APPROVAL OF THE 2025-26 COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDING RECOMMENDATIONS
99 Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2025-26 Community Development Block Grant (CDBG) Program Funding Recommendations” for a total of $495,178.

7. PUBLIC HEARING AND BUSINESS ITEMS

7.a REVIEW OF FISCAL YEAR 2024-25 2ND QUARTER BUDGET
REPORT (Estimated Time: 45 minutes)
203
Recommendation:

1. Receive and file the 2nd Quarter Budget Report; and
Appropriate $9,167,831 in unassigned FY 2023-24 General Fund Balance as detailed in the report; and

2. Appropriate $2,000,000 in assigned FY 2023-24 assigned fund balance and authorize an Additional Discretionary Payment to CalPERS of $3,308,870; and

3. Authorize a transfer of $274,700 in funding from the “Other Federal Grants” revenue account (101-1005-45305) to the “Other Contract Services” expenditure account (101-1005- 61013) to administer of the Department of Energy Buildings UP Prize Phase 2 Award (supporting mobile and manufactured home energy efficiency retrofits).

4. 7.b US 101/PRADO ROAD INTERCHANGE PROJECT UPDATE AND

AWARD OF THE PLANS, SPECIFICATIONS, AND ESTIMATES
(PS&E) DESIGN CONTRACT (Estimated Time: 90 minutes)
241
Recommendation:

Receive an update on the US 101/Prado Road Interchange
Capital Improvement Project; and,
Award the Plans, Specifications, and Estimates (PS&E) Design Contract to Consor for the scope and fee within available budget; and,

1. Authorize the City Manager to amend the design contract with additional budget appropriated by Council as part of future Financial Plan updates; and,

2. Appropriate $9,897,681 from the San Luis Ranch Bond
Proceeds to the project account for use in design and
construction; and,

3. Authorize Staff to issue a Request for Proposals for Lobbying Services, in a form approved by the City Attorney, to assist with obtaining additional funding to support the Prado Interchange Project.

4. 8. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor
Stewart
Vice Mayor
Shoresman
Council Member
Boswell
Council Member
Francis
Council
Member Marx
SLO Council of
Governments
Zone 9 Advisory
Committee
Airport Land Use Nacimiento Water
Project
Air Pollution
Control District
Regional
Economic Action
Coalition
Downtown
Association
Board
SLO Climate
Coalition
Community
Action
Partnership
Integrated
Waste
Management
Authority
CA Men’s
Colony Advisory
Committee
Homeless
Services
Oversight
Committee
Local Agency
Formation
Commission
County Water
Resources
Advisory
Committee
Performing Arts
Center
Commission
CP Campus
Planning
Committee
SLO Regional
Transit Authority
Visit SLO
County Advisory
Committee
Central Coast
Clean Energy

9. ADJOURNMENT
The City Council will hold a Special Meeting on Tuesday, February 25, 2025 at 5:30 p.m. in Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

The next Regular Meeting of the City Council will be held on March 4, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.

City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-andminutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.

1 Council Minutes
February 4, 2025, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Mike Boswell, Council Member Emily Francis, Council Member Jan Marx, Vice Mayor Michelle Shoresman, Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on February 4, 2025 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Mayor Erica A. Stewart led the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a BLACK HISTORY MONTH PROCLAMATION
Mayor Stewart presented a proclamation declaring February as "Black History Month" to Dr. Jamie Patton on behalf of Cal Poly.

3.b MARCH SAFETY ENHANCEMENT ZONE RESPONSE PLAN

PRESENTATION
The Council received a presentation on the March Safety Enhancement Zone Response Plan from Cal Poly representatives Cynthia Vizcaino Villa, Interim Vice President of Student Affairs and Allison Baird-James, Senior Vice President, Administration and Finance, as well as City Manager Whitney McDonald and Police Chief Rick Scott.

Public Comments:

Stew Jenkins
---End of Public Comment---

2 3.c CITY MANAGER REPORT
City Manager Whitney McDonald provided a report on upcoming projects.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:

Bob Goldman
Felicia Lewis
David Gray
--End of Public Comment--

5. CONSENT AGENDA
Public Comment:

None
--End of Public Comment--
Motion By Council Member Marx
Second By Council Member Francis
To approve Consent Calendar Items 5a to 5h.

Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart
CARRIED (5 to 0)

5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate.

5.b MINUTES REVIEW - JANUARY 14, 2025, JANUARY 21, 2025, AND JANUARY 23, 2025 COUNCIL MINUTES
Approve the following minutes of the City Council:
 January 14, 2025 - Rescheduled Regular Meeting
 January 21, 2025 - Regular Meeting
 January 23, 2025 - Special Meeting, Community Forum

3 5.c AUTHORIZE EXECUTION OF FIRST AMENDMENT TO CITY/CAL POLY

WATER AND SEWER RATE AGREEMENT TO EXTEND THE TERM OF

THE AGREEMENT BY ONE YEAR WITH OPTION FOR EXTENSION

1. Authorize the City Manager to execute the First Amendment to the Agreement Between the City of San Luis Obispo and the Board of Trustees of the California State University Regarding Water and Sewer Rates, which would extend the current water and sewer service agreement with California Polytechnic State University (Cal Poly) by one year; and

2. Authorize the City Manager to approve additional extensions up to a cumulative total of three years (up until June 30, 2028).

5.d AMENDMENT TO PERMANENT EASEMENT AND TEMPORARY

CONSTRUCTION EASEMENT WITH THE COUNTY OF SAN LUIS

OBISPO FOR THE BOB JONES PATHWAY
Pursuant to a request received from the County of San Luis Obispo for its Bob Jones Pathway Project:

1. Adopt Resolution No. 11540 (2025 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Amendment to Perpetual Easement Agreement (and Temporary Construction Easement) Bob Jones Pathway that will encumber portions of property owned by the City of San Luis Obispo identified as Assessor’s Parcel Numbers 076-061-075, 076- 061-078, and 076-121-018, commonly known as the Filipponi Ecological Reserve”; and

2. Authorize the Mayor to sign the document entitled, “Amendment to Perpetual Easement Agreement (and Temporary Construction Easement) Bob Jones Pathway”; and

3. Direct staff to receive and reserve the additional funds for future open space uses in accordance with General Plan policy.

5.e SURPLUS DESIGNATION OF RADIO INFRASTRUCTURE EQUIPMENT Authorize the surplus designation of radio backend equipment and disposal of the equipment through a combination of transfer to California Polytechnic State University San Luis Obispo (Cal Poly), transfer to the Cal Poly Radio Club, and auction in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 480-A and 480-B.

4 5.f AUTHORIZATION TO ADVERTISE THE FINANCE AND IT OFFICE TENANT IMPROVEMENT PROJECT, SPECIFICATION NO. 2000114-02

1. Approve the Project Plans and Special Provisions for the Finance and IT Office Tenant Improvement (TI) Project, Specification 2000114-02; and,

2. Authorize advertisement of the Finance and IT Office Tenant Improvement Project; and,

3. Authorize the City Manager to award the Construction Contract pursuant to Section 03.24.190 of the Municipal Code, for the Finance and IT Office Tenant Improvement project Specification No. 2000114-02 if the lowest responsive bid is within the Engineer’s Estimate of $1,464,200; and

4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and

5. Authorize the Finance Director to appropriate up to $249,000 in funding from Capital Projects Reserve Fund to award construction contract for the Finance and IT Office Tenant Improvement Specification number 2000114-02; and

6. Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Reserve Fund balance after project completion.

5.g AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE FOOTHILLSANTA ROSA SEWER PIPELINE REPLACEMENT PROJECT, SPECIFICATION NO. 2000096

1. Approve the project plans and specifications for Foothill-Santa Rosa Sewer Pipeline Replacement, Specification Number
2000096; and

2. Authorize $212,000 in additional funding from the Sewer Fund - Undesignated Capital Account; and

3. Authorize staff to advertise for bids; and

4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code if the lowest responsible bid is within the Engineer’s Estimate of $562,000; and

5. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget
subsequently approved by the City Manager up to $200,000; and

6. Find the project categorically exempt from the California Environmental Quality Act.

5 5.h AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR FEMA

ASSISTANCE TO FIREFIGHTER GRANT

1. Authorize the Fire Department’s previous application for funding under the Federal Emergency Management Act (FEMA) Assistance to Firefighter Grant (AFG) Program in the amount of $2,200,000 to purchase a replacement tiller-ladder fire truck; and

2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to
appropriate the grant amount upon notification that the grant has been awarded.

6. PUBLIC HEARING AND BUSINESS ITEMS

6.a LEAD BY EXAMPLE 2025-29 WORK PROGRAM
Deputy City Manager Greg Hermann, Sustainability Manager Chris Read, and Sustainability and Natural Resources Analyst Lucia Pohlman provided an in-depth staff report and responded to Council questions.

Public Comments:

Gene Nelson
Rachel Whalen
Eric Veium
---End of Public Comment---
Motion By Vice Mayor Shoresman
Second By Mayor Stewart

1. Adopt Resolution 11541 (2025 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Lead by Example 2025-29 Work Program”; and

2. Authorize staff to apply for grants, rebates, and incentives that fund implementation of the Lead by Example 2025-29 Work Program, authorize the City Manager to execute related agreements and documents, and direct revenues from these sources to related Lead by Example projects.

6 7. STUDY SESSION

7.a STUDY SESSION ON HIGUERA COMPLETE STREETS PROJECT
Public Works Director Matt Horn, Transportation manager Luke Schwartz, and Active Transportation manager Adam Fukushima provided an in-depth staff report and responded to Council questions.

Public Comments:

Gary Havas
Melanie Mills
Hans Hershberger
Felicia Lewis
Garrett Otto
Keith Godfrey
Sharon Whitney
Kathy Smith
Kathy Godfrey
Keith Price
Lea Brooks
Jeff Hiner
Gene Nelson
Mimi Phene-McKellar
Candance DeGeare
Diane Fortel
Alan Martin
David Gray
Eric Veium
Helene Finger
--End of Public Comment--
Motion By Vice Mayor Shoresman
Second By Council Member Francis
To continue the meeting past 11:00 PM
Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart
CARRIED (5 to 0)
ACTION: By consensus, the City Council provided the following comments:

Limits to proposed “road diet” on Higuera Street:
 Go forward with recommendation with the “road diet” as designed.  Supportive of expanding the center turn lane.
 Continue to evaluate the Elks light timing to see that it meets the needs of the Chumash residents.

Materials used for vertical separation where protected bike lanes are proposed:
 Supportive in general with flex post for the majority of the corridor but it’s a good idea to try the curbs where they are proposed  Make sure curbs are as visible as possible throughout the entire section.
 Like the idea that if they don’t work, they can be modified or taken out.

2 Preferred design alternative for the Higuera Street/Los Osos Valle Road intersection:
 Option 2 is the preferred design alternative.

Provide input to continue further planning and design efforts for a potential shared-use path on Madonna Road as a future project separate from the Higuera Complete Streets Project.
 Continue to look for possible solutions for a potential shared use path  Continue to focus on priority one project in Active Transportation Plan.  Need to get people across Madonna

8. LIAISON REPORTS AND COMMUNICATIONS
Continued Liaison Reports and Communications reporting to the next meeting.

9. ADJOURNMENT
The meeting was adjourned at 11:38 p.m. The City Council will hold a Special Meeting, the Goal-Setting Workshop, on February 8, 2025 at 8:30 a.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

The City Council will hold a Special Closed Session Meeting on February 11, 2025 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.

The next Regular Meeting of the City Council will be held on February 18, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

APPROVED BY COUNCIL: XX/XX/2025

1 Council Minutes
February 8, 2025, 9:00 a.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Mike Boswell, Council Member Emily Francis, Council Member Jan Marx, Vice Mayor Michelle Shoresman, Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Special Meeting of the San Luis Obispo City Council was called to order on Saturday, February 8, 2025 at 9:00 a.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Council Member Francis led the Council in the Pledge of Allegiance.

3. PUBLIC COMMENT FOR ITEMS ON THE AGENDA ONLY

4. CITY COUNCIL WORKSHOP

4.a 2025-27 FINANCIAL PLAN PROCESS: COUNCIL GOAL SETTING

WORKSHOP
City Manager Whitney McDonald, Finance Director Emily Jackson, Policy and Program Manager Natalie Harnett and Sommer Kehrli, from the Centre from Organization Effectiveness presented the PowerPoint and responded to questions.

Public Comments:

Dona Hare Price
Tyler Coari
Bob Jorgensen
Kathie Walker
Aaton Postenack
---End of Public Comment---

2 ACTION: By consensus, the City Council developed the following Major City Goal topics and directed staff to bring back suggested descriptions of each goal topic stated as action statements at the Special City Council meeting scheduled for February 25, 2025.
 Open Space, Climate Action and Resilience
 Infrastructure and Sustainable Transportation
 Diversity, Equity, and Inclusion
 Cultural Vitality, Economic Resilience and Fiscal Sustainability  Housing and Neighborhood Livability – healthy, safe, and affordable  Homelessness Response

5. ADJOURNMENT
The meeting was adjourned at 3:18 p.m. The next Regular Meeting of the City Council will be held on February 18, 2025 with Closed Session at 5:00 p.m. in the Council Hearing Room, and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

APPROVED BY COUNCIL: XX/XX/2025

Item 6c
Department: Community Development
Cost Center: 4003
For Agenda of: 2/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: Steve LaChaine, Senior Civil Engineer
SUBJECT: APPROVAL OF THE ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 2943 PHASE 2, 151 SUBURBAN ROAD (TR 74-07)

RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo accepting the Public Improvements and certifying completion of the Private Improvements for Tract No. 2943 Phase 2 (151 Suburban Road, TR 74- 07)”accepting the public improvements and certifying the completion of the required private subdivision improvements for Tract 2943 Phase 2, 151 Suburban Road.

POLICY CONTEXT
The City Council accepts public improvements and certifies completion of private improvements in accordance with the Subdivision Map Act (California Government Code section 66499) and the City’s Subdivision Regulations (San Luis Obispo Municipal Code Section 16.20.230). The acceptance of public improvements is ministerial on the part of the City and is a required step once inspections have determined that the permitted infrastructure was installed per approved plans.

DISCUSSION
Background
A tentative map for Tract 2943 (TR 74-07) located at 151 Suburban Road (see Attachment H for vicinity map) was approved by City Council on December 2, 2008, by Resolution No. 10046 (Resolution No. 10046). The tentative map (Attachment C) approved creation of 23 commercial lots. Phase 1 of the subdivision created seven commercial lots and left the remainder for phase 2. Phase 2 of the subdivision creates the remainder 16 commercial lots. A Final Map was recorded on December 7, 2021.

Appropriate securities were submitted in 2021 to guarantee the required subdivision improvements as shown in the Subdivision Agreement (attachment F). The resolution approving the final map (Attachment D) had authorized the mayor to sign the Subdivision Agreement requiring the Subdivider to complete the subdivision improvements (Attachment E). The Subdivision Agreement was approved and signed on December 13,

Item 6c
2021.

Previous Council or Advisory Body Action
The Phase 2 final map was approved and recorded in 2021 (Resolution No. 11198).

Accepting the Public Improvements and Certifying Completion of Private Improvements
Public improvements for this project include new street lights, curb, gutter, sidewalk, curb ramps, driveway approaches, fire hydrant, water main, sewer main, and water services and meters. Additional subdivision improvements are private improvements including but not limited to rough grading for future building on each lot, and storm drain improvements.

The subdivision improvements for Phase 2, as required in the Subdivision Agreement, have been completed and inspected to the satisfaction of the City. The City shall retain ten-percent of the faithful performance bond to insure that the subdivider will remedy any defects in the improvements arising from faulty workmanship or materials or defective construction of said improvements for a period of one year from the date of acceptance.

A Draft resolution Accepting and Certifying Completion of the Subdivision Improvements is attached (Attachment A). This resolution also authorizes the Public Works Director to release the ten-percent security upon completion of the one-year warrantee period to the satisfaction of the City.

CONCURRENCE
The Public Works Department, Community Development Department and Utilities Department concur with the recommended action.

ENVIRONMENTAL REVIEW
There is no environmental review associated with the acceptance of these improvements.

Prior environmental review consisted of the review of the Tentative Tract Map, where the City Council had reviewed and considered the Mitigated Negative Declaration of environmental impact for the project.

FISCAL IMPACT
Budgeted: N/A Budget Year: N/A
Funding Identified: N/A

Item 6c
Fiscal Analysis:

There is no significant financial impact to the City associated with approving the final map for Tract 2943 Phase 2. However, accepting the public improvements constructed with this subdivision will result in a moderate increase in maintenance costs for the public street, water lines, sewer lines, street lights, and drainage facilities. Cumulative increases in infrastructure eventually require additional resources to maintain. When required, these additional resources would be requested as part of the Financial Plan process, consistent with City policy.

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:

Total $ 0 $ 0 $ 0 $ 0

ALTERNATIVES
Do not accept the public improvements or certify completion of the private improvements. Staff does not recommend this alternative because all the subdivision improvements have been completed in accordance with the approved plans and specifications and modifications thereof.

ATTACHMENTS
A - Draft Resolution Approving Tract Improvements
B - Resolution 10046 Approving Tentative Map
C - Tentative Map
D - Tract 2943 Phase 2 Final Map for reference
E - Subdivision Agreement – Tract 2943 Phase 2
F - Phase 2 – Improvement Plans for reference
G -Record Drawings for reference
H - Vicinity Map for Tract 2943 Phase 2

R _____
RESOLUTION NO. ______ (2025 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN LUIS OBISPO, CALIFORNIA, ACCEPTING THE PUBLIC

IMPROVEMENTS AND CERTIFYING COMPLETION OF THE PRIVATE
IMPROVEMENTS FOR TRACT NO. 2943 PHASE 2 (151 SUBURBAN
ROAD, TR 74-07)
WHEREAS, the City Council made certain findings concerning the tentative map for Tract 2943, as prescribed in Resolution No. 10046 (2008 Series); and WHEREAS, the City Council approved the final map for Tract 2943 Phase 2 per Resolution No. 11198 (2020 Series); and
WHEREAS, the subdivider has satisfactorily completed the public improvements for Tract 2943 Phase 2, in accordance with City standards and specifications and has requested acceptance of the public improvements for maintenance and operation by the City; and
WHEREAS, the subdivider has satisfactorily completed the private improvements for Tract 2943 Phase 2 in accordance with City standards, specifications and the approved plans, and has requested that the city certify completion of these private improvements; and
WHEREAS, the subdivider has deposited with the City a security guaranteeing that the subdivider will remedy any defects in the improvements arising from faulty workmanship or materials or defective construction of said improvements for a period of one year.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. The City Council hereby accepts the public improvements for Tract No. 2943 Phase 2.

SECTION 2. The City Council hereby certifies completion of the private improvements for Tract No. 2943 Phase 2.

SECTION 3. The security guaranteeing the workmanship and materials may be released by the Director of Public Works upon the successful completion of the 12-month warranty time period from the date of acceptance of the improvements.

Resolution No. __________(2025 Series) Page 2
R _____
SECTION 4. The Mayor and City staff are authorized to take action necessary to carry out the intent of this resolution.

Upon motion of _______________________, seconded
by________________________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this ______ day of _______________ 2025. ___________________________
Mayor Erica A. Stewart
ATTEST:
_________________________
Teresa Purrington,
City Clerk
APPROVED AS TO FORM:
__________________________
J. Christine Dietrick,
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on _______________________. __________________________
Teresa Purrington,
City Clerk

RESOLUTION NO. 10046 (2008 Series)

A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISP O

APPROVING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTA L IMPACT AND TENTATIVE TRACT MAP TO CREATE 23 COMMERCIAL LOT S LOCATED AT 143, 151 & 163 SUBURBAN ROAD (TR/ER 74-07 )
WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo , California, on October 22, 2008, and recommended approval of Application TR/ER 74-07, a request to create 23 commercial lots with exceptions ; and WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearin g in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, o n December 2, 2008, for the purpose of considering Application TR/ER 74-07 ; and WHEREAS, the City Council has reviewed and considered the Mitigated Negative Declaration of environmental impact for the project, as prepared by staff and reviewed by the Planning Commission ; and
WHEREAS, the Council has duly considered all evidence, including the recommendation o f the Planning Commission, testimony of interested parties, and the evaluation an d recommendations by staff, presented at said hearing ; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1 . Findings. Based upon all the evidence, the Council makes th e following findings:

1. The design of the tentative tract map is consistent with the General Plan because th e proposed parcel configuration is consistent with the building intensity anticipated by th e Land Use Element, will not increase traffic in residential areas and does not chang e allowable land uses.

2. The site is physically suited for the proposed type and density of development becaus e 143 & 151 Suburban are already developed with several large commercial buildings, parkin g and landscaping, and 163 Suburban is a vacant commercial site located adjacent to a n existing street right-of-way with complete City services.

3. The design of the tentative tract map is not likely to cause serious health problems , substantial environmental damage or substantially and unavoidable injure fish or wildlife or their habitat because the site does not have any creeks or other potentially significant habita t areas for fish and wildlife, is surrounded by urban development and has already been developed with several large commercial buildings, parking and landscaping .

R 10046

Resolution No . 10046 (2008 Series)

4. The design of the subdivision will not conflict with easements for access through (or us e of property within) the proposed subdivision since all adjacent properties are accesse d independently and the resulting parcels will have separate street frontage and access from Suburban Road and Earthwood Lane .

5. The property to be divided is of such size or shape, or is affected by such topographic conditions, that it is impossible, impractical or undesirable, in the particular case, to confor m to the strict application of the regulations codified in the Subdivision Ordinance because th e vacant portion of the site adjacent to Suburban Road has an irregular (narrow) shape tha t constrains the ability to provide for a standard street section and conforming lot depths .

6. The cost to the subdivider of strict or literal compliance with the regulations is not th e sole reason for granting the modification because other findings are made to support approva l and the exceptions are minor in nature and constitute only 2 out of 23 lots .

7. The modification will not be detrimental to the public health, safety and welfare, or be injurious to other properties in the vicinity since the exceptions will allow for a complet e standard street section that will provide for adequate emergency vehicle access .

8. Granting the modification is in accord with the intent and purposes of these regulations, and is consistent with the general plan and with all applicable specific plans or other plans o f the City, because the exceptions will facilitate the construction of a complete standard stree t section consistent with the AASP and does not grant special privileges or modify allowabl e land uses within the existing M-SP zoning district .

9. A Mitigated Negative Declaration was prepared by the Community Developmen t Department on September 15, 2008 . As recommended by the Planning Commission, the City Council finds and determines that the project's Mitigated Negative Declaratio n adequately addresses the potential significant environmental impacts of the proposed project .

SECTION 2. Environmental Determination . The City Council finds and determines that the project's Mitigated Negative Declaration adequately addresses the potential significant environmental impacts of the proposed project, and reflects the independent judgment of the Cit y Council. The Council hereby adopts said Mitigated Negative Declaration and incorporates th e following mitigation measures and monitoring programs into the project :

Air Quality
1 . The project site is located in a candidate area for Naturally Occurring Asbestos (NOA) , which has been identified as a toxic air contaminant by the California Air Resources Boar d (ARB). Under the ARB Air Toxic Control Measure (ATCM) for Construction, Grading , Quarrying, and Surface Mining Operations, prior to any grading activities at the site, the project proponent shall ensure that a geologic evaluation is conducted to determine if NOA is present within the area that will be disturbed . If NOA is not present, an exemption request

Resolution No. 10046 (2008 Series)

must be filed with APCD . If NOA is found at the site the applicant must comply with al l requirements outlined in the Asbestos ATCM.
2 . Construction activities can generate fugitive dust, which could be a nuisance to local residents and businesses in close proximity to the proposed construction site. The following mitigation measures will adequately control dust and minimize potential violations for the project. All of these fugitive dust (PM10) mitigation measures must be included on gradin g and building plans. In addition, the contractor or builder shall designate a person or person s to monitor the dust control program and to order increased watering, as necessary, to preven t transport of dust off site . Their duties shall include holidays and weekend periods when work may not be in progress. The name and telephone of such persons shall be provided t o the APCD prior to land use clearance for map recordation and grading . (A)Reduce the amount of the disturbed area where possible . (B) Use water truck or sprinkler systems in sufficient quantities to prevent airborne dus t from leaving the site . Increased watering frequency whenever wind speeds exceed 1 5 mph. Reclaimed (non-potable) water shall be used whenever possible . (C) All dirt stock-pile areas should be sprayed daily as needed . (D)Permanent dust control measures identified in the approved project revegetation an d landscape plans shall be implemented as soon as possible following completion o f any soil disturbing activities.
(E) All disturbed soil areas not subject to revegetation shall be stabilized using approve d chemical soil binders, jute netting, or other methods approved in advance by th e APCD.
(F) Vehicle speed for all vehicles shall not exceed 15 mph on any unpaved surface at th e site.
(G)All trucks hauling dirt, sand, soil, or other loose materials are to be covered or shoul d maintain at least two feet of freeboard (minimum vertical distance between top o f load and top of trailer) in accordance with CVC section 23114 . (H)Exposed ground areas that are planned to be reworked at dates greater than one mont h after initial grading should be sown with a fast-germinating native grass seed and watered until vegetation is established .
(I) Plant shade trees along southern exposures of buildings to reduce summer coolin g needs as well as planting trees on both sides of the roads to reduce the reflectiv e radiating heat of asphalt roads.
(J) Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash off trucks and equipment leaving the site .
(K)Sweep streets at the end of each day if visible soil material is carried onto adjacent paved roads. Water sweepers with reclaimed water should be used where feasible . 3 . The standard construction equipment mitigation measures for reducing nitrogen oxid e (NOx) emissions are listed below and in section 6.3 .1 of the Air Quality Handbook. These measures are applicable to all projects where construction equipment will be used .

Resolution No . 10046 (2008 Series)

(A)Maintain all construction equipment in proper tune according to manufacturer' s specifications.
(B) Fuel all off-road and portable diesel powered equipment with ARB certified motor vehicle diesel fuel (non-taxed version suitable for use off-road) . (C) Maximize to the extent feasible, the use of diesel construction equipment meetin g ARB's 1996 and newer certification standard for off-road heavy-duty diesel engines. (D)Maximize to the extent feasible, the use of on-road heavy-duty equipment and truck s that meet the ARB's 1998 or newer certification standard for on-road heavy-dut y diesel engines.
(E) All on and off-road diesel equipment shall not be allowed to idle for more than 5 minutes. Signs shall be posted in the designated queuing areas and/or job sites t o remind drivers and operators of the 5 minute idling limit. 4 . Develop a comprehensive Construction Activity Management Plan for the future development of the individual lots (not the roadway and other public improvements ) designed to minimize the amount of large construction equipment operating during any give n time period. The plan shall be submitted to the APCD for review and approval prior to th e start of construction. The plan shall include, but not be limited to, the following elements :
(A) Schedule construction truck trips during non-peak hours to reduce peak hour emissions.
(B) Limit the length of the construction work-day period, if necessary . (C) Phase construction activities, if appropriate .
5 . APCD has determined the operational impacts of the project through the use o f URBEMIS2007 computer model, a tool for estimating vehicle travel, fuel use and th e resulting emissions related to this project's land uses. The results of the model using conservative County average trip distances demonstrated that the operational impacts will likely exceed APCD's CEQA Tier I significant threshold value of 10 lbs/day for NOx , reactive organic gases (ROG) and PM10. As a result of this estimated threshold exceedence , this project must implement all applicable Standard Mitigation Measures and at least 1 0 Discretionary Mitigation Measures listed below .

Standard Mitigation Measures (All Required )
(A) Provide on-site bicycle parking at a rate of one bicycle parking space for every 10 ca r parking spaces.
(B) Provide on-site eating, refrigeration and food vending facilities to reduce employe e lunchtime trips.
(C) Provide preferential carpool and vanpool parking spaces . (D)Provide shower and locker facilities to encourage employees to bike and/or walk t o work, typically one shower and three lockers for every 25 employees . (E)Increase the building energy efficiency rating by 10% above what is required by Titl e 24 requirements. This can be accomplished in a number of ways (increasing attic,

Resolution No. 10046 (2008 Series)

wall, or floor insulation, installing double pane windows, using efficient interio r lighting, etc.) .

Discretionary Mitigation Measures (At Least 10 Required ) (A)Provide on-site bicycle parking at a rate of one bicycle parking space for every 10 ca r parking spaces.
(B) Increase street shade tree planting .
(C) Increase shade tree planting in parking lots to reduce evaporative emissions from parked vehicles.
(D)Provide on-site banking (ATM) and postal services.
(E) Provide on-site child care facilities for employees . (F) Provide on-site housing for employees.
(G) Implement on-site circulation design elements in parking lots to reduce vehicl e queuing and improve the pedestrian environment with designated walkways . (H)Provide pedestrian signalization and signage to improve pedestrian safety . (I) If the project is located on an established transit route, improve public transit accessibility by providing a transit turnout with direct pedestrian access to the projec t or improve existing transit stop amenities.
(J) Provide incentives to employees to carpool/vanpool, take public transportation , telecommute, walk, bike, etc by implementing the Transportation Choices Program .

The applicant should Contact SLO Regional Rideshare at 541-2277 to receive fre e consulting services on how to start and maintain a program . (K)Provide Transportation Choices Program information centers on alternative transportation modes at the site (i .e. a transportation kiosk). Contact SLO Regional Rideshare for appropriate materials at 541-2277 .
(L) Install an electric vehicle charging station with both conductive and inductive charging capabilities.
(M)Employ or appoint an Employee Transportation Coordinator. (N) Implement an City approved Trip Reduction Program . (0) Provide for shuttle/mini bus service .
(P) Increase the quality of existing bicycle routes/lanes or add bicycle routes/lanes whic h access the project.
(Q) Implement compressed work schedules.
(R) Implement a telecommuting program .
(S) Implement a lunch-time shuttle to reduce single occupant vehicle trips . (T) Participate in an employee "flash pass" program, which provides free travel on transi t buses.
(U)Include teleconferencing capabilities, such as web cams or satellite linkage, whic h will allow employees to attend meetings remotely without requiring them to travel ou t of the area.
(V)If the development is a large grocery store or large retail facility, provide hom e delivery service for customers.

Resolution No . 10046 (2008 Series)

(W)Shade tree planting along southern exposures of buildings to reduce summer cooling needs.
(X)Use roof material with a solar reflectance value meeting the EPA/DOE Energy Star® rating to reduce summer cooling needs .
(Y)Use built-in energy efficient appliances, where applicable . (Z)Use double-paned windows .
(AA)Use low energy parking lot and street lights (e .g. sodium). (BB)Use energy efficient interior lighting .
(CC)Use low energy traffic signals (e .g. light emitting diode). (DD)Install door sweeps or weather stripping if more energy efficient doors and windows are not available .
(EE)Install high efficiency or gas space heating .
(FF)Replace diesel fleet vehicles with cleaner fueled low emission vehicles (e .g. school buses, transit buses, on and off road heavy duty vehicles, lighter duty trucks an d passenger vehicles) .
(GG)Retrofit existing equipment to reduce emissions through methods such as catalyze d diesel particulate filters, diesel oxidation catalysts, or other approved technologies . â Monitoring Program: Construction phase air quality mitigation measures are monitored by the Air Pollution Control District (APCD), through a complaint based enforcemen t system. Plans submitted for a building or grading permit must be accompanied with al l required APCD approvals and show compliance with the requirements listed above . The City Building Inspector and Public Works Inspector for the project are instructed t o contact APCD in the event of a probable violation. Members of the public can also cal l APCD if they are concerned about dust or other emissions from a construction site .

Geology and Soils

6. Building plans and specifications for common tract improvements shall incorporate al l recommendations included in the Soils Engineering Report prepared by Earth System s Pacific dated May 8, 2007, subject to the approval of the Chief Building Official .

7. Soils engineering reports shall be submitted with each building permit application for individual lot development, subject to the approval of the Chief Building Official . â Monitoring Program: Project plans submitted for building permits will be reviewed fo r compliance with these requirements by Community Development Department staff.

SECTION 3 . Action. The Council does hereby approve Application TR/ER 74-07 wit h incorporation of the following conditions and code requirements into the project :

Conditions :

Resolution No . 10046 (2008 Series)

1. The use of well water for irrigation purposes from the existing well on Lot 1 to serve Lots 2 2 and 23 is not allowed per City policy . Policy 1 .15.1 in the Water and Wastewater Element o f the General Plan contains provisions that may allow a single well on either Lot 22 or Lot 2 3 to serve the irrigation needs of both lots, subject to approval by the Utilities Director.

2. Pursuant to Government Code Section 66474 .9(b), the subdivider shall defend, indemnify and hold harmless the City and/or its agents, officers and employees from any claim, actio n or proceeding against the City and/or its agents, officers or employees to attack, set aside , void or annul, the approval by the City of this subdivision, and all actions relating thereto , including but not limited to environmental review .

3. The proposed project shall comply with post-development stormwater treatment in accordance with City Standard IOIOB . Include complete details, detail references and pla n notes for the proposed BMPs and improvements necessary to provide reasonable stormwate r treatment. Revise the site plan, civil plans, utility plans, and landscape plans to recognize al l proposed treatment measures. The plans may include but are not limited to infiltration , detention and settling, biofiltration, filtration, and flow-through separation .

4. The new draft Water Quality Board State Construction Permit requires dischargers t o replicate the pre-project runoff water balance (for this permit, defined as the amount o f rainfall that ends up as runoff) for the smallest storms up to the 85 th percentile storm event (or the smallest storm event that generates runoff, whichever is larger) . Depending upon th e time of application to record the parcel map and/or timing to complete the construction o f public improvements, the project may be subject to the new Board regulations .

5. A separate covenant agreement to install the ultimate street improvements upon th e continuation of the street shall be recorded in conjunction with the recordation of the map .

The public improvement plans shall include any additional detailing required to complete said future improvements.

Code Requirements :

1. Any building permits issued for work required to satisfy the conditions of the subdivisio n shall receive final inspection approvals or shall have substantially completed all work to th e satisfaction of the Building Official prior to recordation of the map .

2. The area of the hammerhead fire apparatus turn-around on Earthwood shall be posted "N o Parking Fire Lane" .

3. A complete subdivision improvement plan, prepared by a registered civil engineer, shall b e submitted to the Public Works Department for review and approval . All grades, layout, staking and cut-sheets necessary for the construction of street paving and frontage improvements shall be the responsibility of the developer . The subdivision improvement plan shall include all public and private subdivision improvements in accordance with the

Resolution No. 10046 (2008 Series)

tentative map, conditions of approval, the Subdivision Map Act, City Subdivisio n Regulations, Airport Area Specific Plan and all local codes and ordinances .

4. New wire utilities outside the subdivision boundaries, but necessary to provide service to th e subdivision shall be completed with no net increase in the number of utility poles unless otherwise approved by the Public Works Department.

5. Separate utilities, including water, sewer, gas, electricity, telephone, and cable TV shall b e served to each parcel to the satisfaction of the Public Works Director and serving utilit y companies. Utilities to new or existing structures shall be underground unless otherwis e excepted by City ordinance.

6. Street lighting and all associated facilities including conduits, sidewalk vaults, fusing, wiring , and luminaries shall be provided on the westerly side of the proposed driveway approach pe r City Standards. The light shall be spaced to honor the existing street light locations and t o provide reasonable separation between the existing lights . Off-site street lightin g improvements, alterations, or upgrades may be required along roadways leading to and from the proposed development to complete the necessary public improvements .

7. The existing driveway approaches located along the frontage of proposed Parcel 23 and serving the existing development shall be upgraded or replaced to comply with current Cit y and ADA standards. Current standards require a minimum 4' level sidewalk extension behind the driveway approach .

8. A public pedestrian easement shall be recorded with the map if adequate right-of-way doe s not exist for any proposed ADA sidewalk extension that will occur on private property and outside of the existing public right-of-way.

9. The subdivider shall dedicate a 15' wide public utility easement and a 10' wide street tre e easement across the frontage of each parcel . These easements shall be adjacent to and contiguous with all public right-of-way lines bordering each parcel .

10. A private sewer mainline may be proposed in lieu of separate sewer laterals for each unit . If proposed or required by the Utilities Director, the on-site sewer main shall be privatel y owned and maintained by the Homeowner's Association .

11. A maintenance agreement for any private utilities, paving, landscape improvements, stor m drain systems, detention basins, and any other common improvements must be recorded prio r to or concurrent with the recordation of the map .

12. The public improvement plan submittal shall include an erosion control plan and erosio n control notes in accordance with the Waterways Management Plan Drainage Design Manual and to the satisfaction of the Building Official and Public Works Director .

Resolution No . 10046 (2008 Series)

13. EPA Requirement: General Construction Activity Storm Water Permits are required for all stormwater discharges associated with a construction activity where clearing, grading and excavation results in land disturbance of one or more acres. Stormwater discharges of less than one acre, but which are part of a larger common plan of development or sale, als o require a permit. Permits are required until the construction is complete . To be covered by a General Construction Activity Permit, the owners of land where construction activity occurs must submit a completed "Notice of Intent" (NOI) form, with the appropriate fee, to the Stat e Water Resources Control Board (SWRCB) .

14. A copy of the Stormwater Pollution Prevention Plan (SWPPP) required by the SWRCB shall be included as part of the building and/or grading permit plan submittal . The WDID Number issued by the Board shall be noted on all plans that involve regulated land disturbing activities.

15. The proposed street trees and any parkway landscaping shall be installed and maintained b y the Property Owner Association or shall otherwise be covered by a maintenance agreemen t to be recorded prior to or concurrent with the recordation of the map. The maintenance agreement shall include watering of the trees and common area landscape, at least during th e establishment period and/or until responsibility may be reasonably transferred to the adjoining property owner(s) .

16. Tree protection measures must be implemented to the satisfaction of the City Arborist . The City Arborist shall review and approve the proposed tree protection measures prior to an y demolition, grading, or construction . The City Arborist must approve any safety pruning, the cutting of substantial roots, or grading within the dripline of trees. A City-approved arborist must complete safety pruning. Any required tree protection measures shall be noted on th e public improvement plans. Contact the City Arborist at 781-7023 to review and to establis h preservation measures to be included with the public improvement plan submittal .

Upon motion of Vice Mayor Settle, seconded by Council Member Marx, and on th e following roll vote :

AYES : Council Members Ashbaugh, Carter and Marx, Vice Mayor Settle an d Mayor Romero
NOES: None
ABSENT: None

Resolution No. 10046 (2008 Series)

The foregoing resolution was adopted this 2nd day of December 2008 .

Mayor David F . Romero
ATTEST:

APPROVED AS TO FORM:

Jo P . Lowell
City Attorney

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Date: 1/23/2025
A - Vicinity Map – Tract 2943 Phase 2

VICINITY MAP

NOT TO SCALE

Item 6d
Department: Police
Cost Center: 8001
For Agenda of: 2/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Rick Scott, Police Chief
Prepared By: Melissa Ellsworth, Senior Business Analyst SUBJECT: AUTHORIZE THE POLICE DEPARTMENT TO SUBMIT GRANT APPLICATIONS FOR FY 2025-26 OFFICE OF TRAFFIC SAFETY AND

THE CALIFORNIA HIGHWAY PATROL GRANT PROGRAMS

RECOMMENDATION

1. Authorize staff to submit FY 2025-26 grant applications to the following agencies:
a. California Office of Traffic Safety in an amount not to exceed $155,000. b. California Highway Patrol Cannabis Tax Fund Grant Program in an amount not to exceed $185,000.

2. If the grants are awarded, authorize the City Manager and the Chief of Police to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.

POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council must approve all grant applications in excess of $5,000 and delegates receipt and contract execution to the City Manager.

DISCUSSION
The police department utilizes grant funds annually to offset costs associated with focused enforcement activities related to traffic safety. Grant funding is used to pay for officer overtime and related equipment.

Office of Traffic Safety
The California Office of Traffic Safety (OTS) provides annual grant funding to agencies aimed to prevent deaths and injuries on roadways through special enforcement and public awareness efforts. Grant funds help the City’s efforts to improve traffic safety and quality of life in the community.

Item 6d
The department has been awarded funding from the Office of Traffic Safety for over twenty years. The grants enable the Police Department to conduct numerous operations specifically focused on alcohol or drug impaired drivers. On January 22, 2025, an application for the FY 2025-26 OTS grant was submitted in an amount not to exceed $155,000. If awarded, grant funds will be used for overtime costs associated with the following activities: DUI checkpoints, DUI saturation patrols, traffic enforcement, distracted driving, traffic safety education, and pedestrian and bicycle enforcement. Due to the timing of the grant deadline, the application was submitted prior to Council’s review; however, if Council denies this request, the application can be withdrawn.

Cannabis Tax Fund Grant Program
In 2016, Proposition 64 (the Control, Regulate, and Tax Adult Use of Marijuana Act) was passed which mandated the state to set aside funding for the California Highway Patrol to award grants to local governments and non-profits to work toward reducing impaired driving accidents, increase public awareness surrounding dangers of impaired driving and support safer roadways. If authorized by Council, staff will be requesting funds to conduct additional DUI saturation patrols and to purchase a DUI trailer and vehicle. DUI trailers are used to store equipment and supplies (lighting, tables, etc.) related to enforcement activities such as DUI checkpoints. The department’s current trailer is over twenty years old and is showing signs of wear and tear; unfortunately, replacement is not forecasted until FY 2028-29. The vehicle requested will be used to tow the trailer; both the vehicle and trailer will be stored at the police department. Department staff reached out to Public Works to discuss the fleet related request, and they are in concurrence. Fleet will decommission the existing trailer per City policy.

If the grant is awarded, staff will return to Council in June to request a Resolution authorizing the City to enter into an agreement with the California Highway Patrol for the total amount of the grant award. The grant application was submitted on February 12th, 2025. If Council denies this request, the application can be withdrawn.

Public Engagement
This item is on the agenda for the February 18, 2025, City Council meeting and will follow all required postings and notifications. The public may have an opportunity to comment on this item at or before the meeting.

CONCURRENCE
The Director of Finance concurs with staff’s recommendations.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report because the action does not constitute a “Project” under CEQA Guidelines Section 15378.

Item 6d

FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: No
Fiscal Analysis:

Funding Sources
Total
Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
State Grant – Office
of Traffic Safety
$155,000
State Grant –
California Highway
Patrol
$185,000
Total $340,000 $ $
Matching funds are not required for these grants.

ALTERNATIVES
Do not submit grant applications or decline funding. This alternative is not recommended. These grants provide funding for specialized equipment purchases and overtime for targeted education and enforcement opportunities. Without grant funds the department would not be able to carry out these types of programs which increase safety in our community.

ATTACHMENTS
None

Item 6e
Department: Community Development
Cost Center: 4008
For Agenda of: 2/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: David Amini, Housing Coordinator
SUBJECT: AUTHORIZE APPLICATION FOR PROHOUSING INCENTIVE FUNDS

RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application to and participation in the state Prohousing Incentive Program,” authorizing the City Manager, or Community Development Director as designee, to:

1. Submit a Prohousing Incentive Program Application to the California Department of Housing and Community Development; and

2. If the application is approved by HCD, execute all documents necessary or appropriate to participate in the Prohousing Incentive Program.

POLICY CONTEXT
The 2023-2025 Financial Plan Major City Goal for Housing and Homelessness is to:

Support the expansion of housing options for all, and continue to facilitate the production of housing, including the necessary supporting infrastructure, with an emphasis on affordable and workforce housing as well as accessibly connected development. Collaborate with local non-profit partners, nongovernmental agencies, the county, the state, and federal governments to advocate for increased funding and implementation of comprehensive and effective strategies to prevent and reduce homelessness.

The California Department of Housing and Community Development Prohousing Incentive Program (PIP) provides funding to facilitate below-market-rate housing in advancement of this goal. The PIP is also consistent with the City’s policies established in the City’s General Plan Housing Element, including:

Program 6.17. Financially assist in the development of 20 housing units per year that are affordable to extremely low, very-low, low- and moderate income households during the planning period using State, Federal, and local funding sources, with funding priority given to projects that result in the maximum housing benefits for the lowest household income levels.

Item 6e
Program 8.20. Actively seek and collaborate with non-profit housing providers to jointly) apply for two revenue sources each year during the planning period for State, Federal, and local funding sources to financially assist with the development of housing for persons with developmental disabilities.

DISCUSSION
Background
The California Prohousing Designation Program (PDP) was established in accordance with Assembly Bill 101 and is administered by the California Department of Housing and Community Development (HCD). The PDP creates incentives for jurisdictions that are compliant with housing laws, housing element requirements, and have enacted Prohousing local policies that go beyond existing law.

On February 1, 2024, the City was designated a Prohousing Jurisdiction under the Prohousing Designation Program by HCD. This designation allows a competitive advantage for critical affordable housing and infrastructure grant programs. It also provides eligibility for California’s Prohousing Incentive Program (PIP) for use towards planning and implementation activities related to housing and community development.

The Program is funded through Chapter 364, Statutes of 2017, Senate Bill 2 which established the Building Homes and Jobs Trust Fund. The Fund utilizes real estate transaction fees collected at a county level in all counties at the time of recording documents for every real estate instrument to establish a permanent source of funding.

Five percent of annual collections are deposited in a fund to be used for an incentive program.

On August 1, 2024, the City was awarded $750,000 in funds from Round 2 of the PIP, which will go towards supporting the development and construction of several affordable housing communities in the City. These include developments by People’s Self-Help Housing, Housing Authority of San Luis Obispo, Transitions Mental Health Association, and Smart Share Housing Solutions. The PIP funds are awarded on a reimbursement basis.

On December 20, 2024, the City and HCD executed the Standard Agreement for the Round 2 PIP funds. Staff are working with the above developers to collect eligible costs for reimbursement by HCD.

The PIP awards funding based on the Eligible Applicant’s Prohousing Designation Program Score1 and according to geographic area. Cities that have already received PIP funds are eligible to apply in subsequent funding rounds for additional funds. Cities are not required to have spent their initial funding awards in order to be eligible to apply for and receive subsequent awards of funding.

1 As codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program).

Item 6e
A Notice of Funding Availability (NOFA) Round 3 – Prohousing Incentive Program was issued by HCD on August 15, 2024. Staff is seeking City Council authorization at this time, though the application was submitted prior to the NOFA Round 3 deadline of December 31, 2024. HCD has issued an extension to February 28, 2025, to submit an authorizing resolution. Staff has determined that the application requires a new City Council authorizing resolution in addition to the Prohousing Designation, and the PIP application will be withdrawn if not authorized by City Council2. Eligible uses for PIP funds include a variety of activities, such as the predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, and rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households3.

The City is eligible to receive the base award of $250,000 plus the bonus award of $500,000 for cities with a Prohousing Designation Application Score of over 50, bringing the total potential award amount to $750,000.

Should funding be awarded, it is recommended that the funds be deposited into the City’s Affordable Housing Fund to use for 1) financial assistance towards 100 percent affordable housing projects that are “shovel ready” as determined by staff, and 2) down payment assistance to eligible prospective homeowners of deed-restricted affordable housing units. Proposed use #1 (financial assistance towards 100 percent affordable housing projects) is the same use as what the City was awarded PIP funds for previously. This allows the City to directly assist affordable housing projects in the City that are in need of gap financing or encounter unexpected financial challenges during planning and development, as identified in Housing Element Program 6.17. Down Payment Assistance is another important incentive identified in Housing Element program 2.11 that can bolster BMR homeownership opportunities.

Previous Council or Advisory Body Action
On June 20, 2023, the City Council approved Resolution No. 11432 (2023 Series) authorizing submittal of an application for a California Prohousing Designation.

On April 2, 2023, the City Council approved Resolution No. 11489 (2024 Series) authorizing application to and participation in the Prohousing Incentive Program.

Public Engagement
This item is on the agenda for the February 18, 2025 City Council meeting and will follow the proper posting and notification requirements. Public comment on the item can be provided to the City Council through written correspondence prior to the meeting and through public testimony at the meeting.

2 HCD staff has indicated application submittal may be made with a City Council authorizing Resolution placed on an upcoming agenda.
3 Eligible Applicants must use awarded funds towards planning or implementation activities related to housing and community development limited to activities that conform with eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D).

Item 6e

ENVIRONMENTAL REVIEW
The proposed report contemplates the receipt of state incentive funds, which is not a project under CEQA, and is therefore exempt from CEQA review (CEQA Guidelines Section 15378(b)(4).) Future projects that utilize PIP funding will undergo CEQA review and clearance.

FISCAL IMPACT
Budgeted: N/A Budget Year: 2024-2025
Funding Identified: N/A
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $N/A $ $ $
State
Federal
Fees
Other:

Total $ $ $ $
There will be no negative fiscal impact to the City. Local governments with Prohousing Designation are eligible to apply for new PIP grant funding, a $26 million state investment from the Building Homes and Jobs Trust Fund. Applying for these funds could increase funding availability for the identified housing projects by up to $750,000. These funds, if awarded will go directly to the City’s Affordable Housing Fund.

ALTERNATIVES

1. Council could choose not to apply for PIP funds at this time and apply for future rounds dependent upon future Notices of Funding Availability for the program.

Staff recommends applying for the current round of PIP to make funds available for critically needed below market rate housing projects.

2. Council could choose to apply for PIP funds for a different eligible activity. Staff could identify other potential eligible uses that align with the City housing work program, however, the most urgent need for the funds is to leverage critically needed below market rate housing units. Staff does not recommend this alternative due to the time sensitive nature of the grant program application. Additionally, there is flexibility in changing the uses of program funds after application submission. Staff will investigate opportunities and apply where eligible for additional PIP funds in future rounds.

ATTACHMENTS
A - Draft Resolution authorizing application to the State Prohousing Incentive Program B - Prohousing Incentive Program Application

R ______
RESOLUTION NO. _____ (2025 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, AUTHORIZING APPLICATION TO AND

PARTICIPATION IN THE PROHOUSING INCENTIVE PROGRAM
WHEREAS, pursuant to Health and Safety Code 50470 et. seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to as the Prohousing Incentive Program or “PIP”); and
WHEREAS, on February 1, 2024, the City of San Luis Obispo received a Prohousing Designation from the Department; and
WHEREAS, the City Council of the City of San Luis Obispo desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and WHEREAS, the Department issued Guidelines and Application on August 15, 23, 2024, for grant funding in the amount of approximately $8 million for Round 3 of the PIP; and
WHEREAS, the City Council of the City of San Luis Obispo has duly considered all evidence, and recommendations by staff.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. The City Manager of the City of San Luis Obispo, or the Community Development Director as designee, is hereby authorized and directed to submit an Application to the Department, and to apply for the PIP grant funds in a total amount not to exceed $750,000.

SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of San Luis Obispo is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the awarded amount and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the City’s obligations related thereto, and all amendments thereto; and SECTION 3. The City shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval.

The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed

Resolution No. _____ (2025 Series) Page 2
R ______
Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the City hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

SECTION 4. The City Manager is authorized to execute and deliver the Application and the Program Documents on behalf of the City of San Luis Obispo for participation in the Program.

Upon motion of ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2025. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

California Department of Housing and Community Development Page 1 Prohousing Incentive Program
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
651 Bannon Street, Suite 400
Sacramento, CA 95811
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
August 15, 2024
MEMORANDUM FOR: ALL POTENTIAL APPLICANTS
FROM: MEGAN KIRKEBY, DEPUTY DIRECTOR

DIVISION OF HOUSING POLICY DEVELOPMENT
SUBJECT: NOTICE OF FUNDING AVAILABILITY ROUND 3 –

PROHOUSING INCENTIVE PROGRAM

The California Department of Housing and Community Development (HCD or Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately an estimated $8 million under the Prohousing Incentive Program (PIP or Program). This estimate is based on funds collected during Quarter 1 of calendar year 2024 projected through the remainder of the calendar year. Final proceeds will be available by March 2025 in advance of Award announcements. For more information and updates, please see the Program website.

PIP complements the Prohousing Designation Program and is designed to encourage jurisdictions to obtain a Prohousing Designation and reward jurisdictions that pursue additional Prohousing Policies to earn a higher Prohousing Designation Score. Under the Program, grants are available for a variety of planning or implementation activities related to housing and community development.

In order to be eligible for grant funding under this NOFA, completed application materials must be submitted by email to: [email protected] no later than December 31, 2024. In order to remain eligible for an award under this NOFA, applicants must obtain a Prohousing Designation no later than December 31, 2024.

Prohousing Incentive Program Round 3 Timeline
NOFA Release August 15, 2024
Application Due Date December 31, 2024
Prohousing Designation Due Date December 31, 2024
Award Announcements April 2025
In addition to the information contained within this NOFA, the NOFA application and Program Guidelines are posted on the Department’s PIP website. For future updates on

PIP, please subscribe to the Department’s email notification sign up at Subscribe (ca.gov).

If you have questions regarding this NOFA or PIP generally, please email the Department at [email protected].

Attachment

California Department of Housing and Community Development Page 1 Prohousing Incentive Program
Prohousing Incentive Program
Notice of Funding Availability
Round 3
State of California
Governor Gavin Newsom
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community
Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
651 Bannon Street, Suite 400
Sacramento, CA 95811
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousing-incentive-program Email: [email protected]
August 2024

Contents
I. Overview....................................................................................................................................... 3 A. Notice of Funding Availability................................................................................................... 3 B. Timeline ................................................................................................................................... 3 C. Authorizing Legislation, Regulations, and Guidelines .............................................................. 3 D. NOFA and Guidelines.............................................................................................................. 3 II. Eligibility....................................................................................................................................... 4 A. Eligible Applicants.................................................................................................................... 4 B. Threshold Requirements.......................................................................................................... 4 C. Eligible Uses ............................................................................................................................ 5 III. Program Funding Amounts and Terms ..................................................................................... 6 A. Eligible Award Calculation ....................................................................................................... 6 IV. Application Requirements........................................................................................................ 7 A. Application Content………………………………………………………………………………….11 B. Application Submittal ............................................................................................................... 7 C. Application Process ................................................................................................................. 8 V. Scoring ......................................................................................................................................... 8 A. Geographic Categories ............................................................................................................ 8 B. Tie Breaker .............................................................................................................................. 9 VI. Right to Modify or Suspend and Final Decision-making .....................................................10 VII. Disclosure of Application.......................................................................................................10 VIII. Appeals ....................................................................................................................................10 A. Basis of Appeals……………………………………………………………………………………..15 B. Appeal Process and Deadlines..............................................................................................11 C. Decision………………………………………………………………………………………………16
IX. Award Announcements and Contracts .................................................................................11 A. Award Announcements..........................................................................................................11 B. Contracts ...............................................................................................................................11

I. Overview
A. Notice of Funding Availability
This NOFA announces approximately an estimated $8 million in funding for planning and implementation activities related to housing and community development, as described in Health and Safety Code Section 50470(b)(2)(D).

B. Timeline

1. Program funds will be available to Eligible Applicants on a competitive basis. See Table 1 below for the anticipated timeline of awards.

2. Applications will be accepted as of the date of this NOFA through December 31, 2024. In order to remain eligible for an award, Eligible Applicants must obtain Prohousing Designation by December 31, 2024.

The Department encourages early applications.

Table 1: Round 3 Timeline
NOFA Release Date: August 15, 2024
Application Due Date December 31, 2024
Prohousing Designation Due Date December 31, 2024
Award Announcements April 2025
C. Authorizing Legislation, Regulations, and Guidelines PIP is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund, with five percent of annual collections to be used for an incentive program. The Department’s administration of PIP is governed by the PIP Guidelines, which implement, interpret, or make specific provisions for purposes of implementing an incentive program pursuant to Health and Safety Code section 50470, subdivision (b)(2)(C)(i). These Guidelines are authorized pursuant to Chapter 2.5 of Health and Safety Code (Sections 50470 to 50475).

Applications submitted under this NOFA are subject to the PIP Guidelines, all applicable statutory requirements, and this NOFA. Section references in this NOFA refer to the PIP Guidelines unless otherwise noted. Capitalized terms in this NOFA are either defined herein or in the PIP Guidelines, available on the PIP website at https://www.hcd.ca.gov/grants-and-funding/programsactive/prohousing-incentive-program. .

PIP awards funds based on jurisdiction size and Prohousing Designation Program score (as codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program).

D. NOFA and Guidelines
Applications submitted under this NOFA are subject to the August 2024, PIP Guidelines.

II. Eligibility
A. Eligible Applicants

1. Eligible Applicants are limited to cities, counties, and cities and counties.

2. Only Eligible Applicants may submit an application.

3. Eligible Applicants may partner through legally binding agreements with other forms of governments or entities. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community-based organizations, Tribal Entities or any duly constituted governing body of an Indian Reservation or Rancheria.

4. Eligible Applicants in partnerships may determine the amount of incentive payments between Eligible Applicants participating in the partnership in consultation with the Department.

5. Eligible Applicants forming partnerships must submit separate, completed, and signed application packages, including resolutions and a copy of the signed agreement between partners to the Department in order to be awarded funds.

B. Threshold Requirements
Eligible Applicants must meet all of the following threshold requirements for participation in the Program:

1. An adopted housing element in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Gov. Code, § 65580 et seq) in accordance with Government Code section 65585. a) Applicants not meeting housing element requirements may be considered to meet this threshold requirement at the discretion of the Department on a case-by-case basis. Criteria for consideration include but are not limited to significant progress in meeting housing element requirements (e.g., a draft found to meet statute, rezoning near completion), proposing activities to meet housing element requirements (e.g., rezoning to accommodate housing needs pursuant to Gov. Code Section 65583(c)(1)) and adoption of a compliant element prior to the award of funds.

2. Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable.

3. Prohousing Designation: A completed Prohousing Designation application (per the regulations codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter

6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program), with an authorizing resolution, must be submitted prior to or in

conjunction with the applicant’s PIP application. PIP awards cannot be made until Prohousing Designation is obtained, as determined by the Department.

4. A complete application as determined by the Department.

5. An authorizing resolution authorizing submittal of the application to the Program that materially comports with the Program’s requirements and is legally sufficient as determined in the Department’s reasonable discretion, including an authorized representative. See Attachment B of the Guidelines for required resolution format.

6. Compliance with state and federal housing laws as determined by the sole discretion of HCD.

7. Demonstration of meeting threshold criteria shall be determined by the Department in its sole and absolute discretion. No documentation of meeting threshold requirements is required in the application unless requested by the Department.

C. Eligible Uses
Eligible Applicants must use award funds towards planning or implementation activities related to housing and community development limited to activities that conform with eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D):

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies.

2. Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.

3. Matching portions of funds placed into local or regional housing trust funds.

4. Matching portions of funds available through the Low- and ModerateIncome Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.

5. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.

6. Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

7. Accessibility modifications.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10. Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.

III. Program Funding Amounts and Terms
A. Eligible Award Calculation

1. Maximum total award amounts will be no greater than $2 million per Eligible Applicant. Total potential award amounts are determined by adding an Eligible Applicant’s base award amount with an Eligible Applicant’s bonus award amount.
a) Base award amounts will be determined by population size. Base award amounts are based on population estimates as of January 1 of the NOFA year. Population estimates are based on the Department of Finance E-1 report:
https://dof.ca.gov/Forecasting/Demographics/estimates-e1/.

Jurisdiction Size (in
Population) Base Award Amount
750,000 or greater $1,500,000
300,000 to 749,999 $1,000,000
100,000 to 299,999 $750,000
50,000 to 99,999 $500,000
20,000 to 49,999 $250,000
Less than 20,000 $150,000

b) For the purpose of calculating the bonus award, an Eligible Applicant’s Prohousing Designation Score will be multiplied by 10,000. For example, an Eligible Applicant with a Prohousing Designation Score of 35 points will be eligible to receive up to a $350,000 bonus award in addition to the base award. The bonus award amount shall not exceed $500,000.

2. Eligible Applicants in partnerships with other cities or counties, as allowed by Section 201(C) of the Guidelines, may qualify for up to the sum of individual Eligible Applicant base award amounts. For example, two jurisdictions between 50,000 and 99,999 people could submit a proposal for up to $1 million in base awards.

IV. Application Requirements
A. Application Content

1. Eligible Applicants may request an allocation of funds by submitting a complete application to the Department.

2. Application must utilize the forms and manner prescribed in the Department’s application.

3. The application can be found on the Department’s website at https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program.

4. Eligible Applicants must submit a Government Agency Taxpayer Identification Form for an application to be considered complete.

5. The Department may request additional information and documentation as appropriate.

6. The Department may consult with and gather relevant information from any individual, entity, or public agency.

B. Application Submittal

1. An applicant must submit a completed, signed original application in electronic form.

2. The Department encourages early applications and will accept applications up to 11:59 P.M. Pacific Time on December 31, 2024.

3. All applications must be submitted by email to: [email protected].

C. Application Process

1. Applications will be reviewed for completeness, eligibility, and for meeting threshold requirements.

2. Eligible Applicants will have until December 31, 2024, to obtain Prohousing Designation. After this date, HCD will rank Eligible Applicants that met threshold requirements according to their Prohousing Designation Score, as determined by HCD.

3. Ranked applications will be sorted by geographic category, as described in Section 404 of the PIP Guidelines.

4. Priority will be given to Eligible Applicants that have not received PIP funds in prior funding rounds. Eligible Applicants awarded in prior funding rounds will only be eligible to receive an award once all previously unfunded Eligible Applicants receive an award.

V. Scoring
A. Geographic Categories

1. Ranked applications will be considered for awards according to six geographic categories, as follows:
a) Southern California: Imperial, Los Angeles, Orange, Riverside, San Bernardino, Ventura, and San Diego
b) Bay Area: Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano, Sonoma, San Francisco
c) San Joaquin Valley: Fresno, Kern, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare
d) Sacramento Area: Amador, El Dorado, Placer, Sacramento, Sutter, Yolo, Yuba
e) Central Coast: Monterey, San Benito, San Luis Obispo, Santa Barbara, Santa Cruz
f) North State and Sierra Nevada: Alpine, Butte, Calaveras, Colusa, Del Norte, Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Nevada, Plumas, Shasta, Sierra, Siskiyou, Tehama, Trinity, Tuolumne

2. Funds are made available to each geographic category based upon the percentage of 2030 population projections, as determined by the Department of Finance (see P-2A report:
https://dof.ca.gov/forecasting/demographics/projections/).

Geographic Region 2030
Population
Projection
Percent of
2030 State
Population
Percent of
Overall Funds
Available to
Applicants in
Region
Southern California 21,930,346 55.6% 41.7%
Bay Area 7,604,103 19.3% 14.5%
San Joaquin Valley 4,496,637 11.4% 8.6%
Sacramento Area 2,703,924 6.9% 5.1%
Central Coast 1,520,779 3.9% 2.89%
North State and Sierra
Nevada
1,175,092 3% 2.2%
Totals 39,430,871 100% 75%

3. The total proportion of available funds in geographic categories will not exceed 75 percent of the total amount of the NOFA.

4. Awards will be funded from each geographic category’s total available funding amount until the funds for that category are depleted. If Eligible Applicants’ awards exceed the funding available to a geographic category, Eligible Applicants may qualify to fulfill their eligible award from the 25 percent residual set-aside in ranking order.

5. In the event of funds being depleted such that a partial award is indicated, the residual set-aside may be utilized to enhance the award at the discretion of the Department.

6. If both an Eligible Applicant’s geographic category and the residual setaside have been depleted, that Eligible Applicant may be eligible for remaining funds at the sole discretion of the Department. Remaining funds will come from unutilized money from geographic categories only after Eligible Applicants located in those geographic categories have been awarded.

7. When all funds have been depleted, the final Eligible Applicant in the ranking will only be eligible for the award amount that remains in the coffer. Eligible Applicants in this position may opt to pull their PIP application until additional funds are made available to fulfill their eligible award amount in potential future funding rounds.

8. The Department reserves discretion to alter funding amounts and the distribution methodology to advance Program goals and achieve an equitable outcome.

B. Tie Breaker

1. Eligible Applicants that submit complete applications that meet threshold requirements will be awarded in order of rank and priority, as described in Section 401(D) of the PIP Guidelines, until funding is depleted.

2. In the event of a tie (i.e., two or more Eligible Applicants have the same Prohousing Designation Score), the Eligible Applicant with the smaller population size will receive funding first.

VI. Right to Modify or Suspend and Final Decision-making The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of these Guidelines at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department’s website. You may subscribe to the Department’s email list here:
http://www.hcd.ca.gov/HCD_SSI/subscribe-form.html.

The Department’s decision to approve or deny an application or request for funding pursuant to the Program, and its determination of the amount of funding to be provided, shall be final.

VII. Disclosure of Application
Information provided in the application will become a public record available for review by the public pursuant to the California Public Records Act (CPRA) (Gov. Code, § 7920.000 et seq.). As such, any materials provided are subject to disclosure to any person making a records request under the CPRA. The Department cautions applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, Social Security numbers, personal phone numbers, and home addresses. By providing this information to the Department, the applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request.

VIII. Appeals
A. Basis of Appeals

1. Applicants may appeal the Department’s written determination that an application is incomplete or ineligible, or appeal other administrative errors including, but not limited to, requested award amounts.

2. Applicant shall have the right to appeal a decision of the Department relating to another applicant’s application (e.g., eligibility, award).

3. Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with the PIP Guidelines and this NOFA. All decisions rendered shall be made by the Program Manager or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of the Department.

4. The appeal process provided herein applies solely to decisions of the Department made pursuant to this NOFA and related to application completion, eligibility, or administrative errors.

B. Appeal Process and Deadlines

1. To file an appeal, applicants must submit to the Program Manager, or designee, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be considered if this information would result in a competitive advantage to an applicant. Once the written appeal is submitted to the Department, no further information or materials will be accepted or considered thereafter. Appeals are to be submitted to the Department at [email protected] according to the deadline set forth below.

2. Appeals must be received by the Department no later than five business days from the date of the Department’s determination.

C. Decision
Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with the PIP Guidelines and this NOFA. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department.

IX. Award Announcements and Contracts
A. Award Announcements
It is the Department’s intent to announce awards in April 2025. Award announcements will be posted on the PIP website at
https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program.

B. Contracts
Grantees will enter into a Standard Agreement with the Department. The Standard Agreement specifies and memorializes all the relevant state and federal requirements, as well as specific information about the award and the work to be performed.

As a condition of award, a Standard Agreement must be executed by the grantee within 90 days of the Department’s issuance of the award letter. Failure to execute the Standard Agreement(s) within 90 days may result in award cancellation. The refusal of any grantee to execute the Standard Agreement may result in award cancellation.

Once an application is awarded Department funds, the grantee is acknowledging the proposal as submitted and approved is the proposal that is to be funded. Any bifurcation or portioning of the proposal will make that award null and void.

City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: February 18, 2025
TO: Mayor and Council
FROM: Timmi Tway, Community Development Director
VIA: Whitney McDonald, City Manager
SUBJECT: ITEM 6F - APPROVAL OF THE 2025-26 COMMUNITY DEVELOPMENT

BLOCK GRANT RECOMMENDATIONS
Staff received the following questions regarding 2025-26 Community Development Block Grant (CDBG) Recommendations. The questions are below with staff’s response shown in italics:
1) Why was the CAPSLO minor home repair program denied? Is it essentially funded by the DOE Green Buildings prize amount of $125,000 referred to in item 7A?
The Community Development Block Grant (CDBG) funding recommendations provided by staff and approved by the HRC were in line with the ranked priorities established by Council as follows:

1. Provide emergency and transitional shelter, homelessness prevention and services.

2. Develop and enhance affordable housing for low- and very low-income persons.

3. Enhance economic development (to include seismic retrofit, economic stability, low- and moderate-income jobs).

4. Promote accessibility and/or removal of architectural barriers for the disable and elderly.

As such, the allocation of funding to support the 40 Prado Homeless Services Center (HSC) and 5Cities Homeless Coalition’s (5CHC) rapid rehousing/homelessness prevention were recommended over CAPSLO’s Minor Home Repair and PSHH Supportive Housing Services in alignment with the established priorities.

CAPSLO’s Minor Home Repair program, which is administered county-wide, has a diverse funding stream, including CDBG funding allocations from other cities in the County and the County itself, the Area Agency on Aging, LIHEAP, and others. The Minor Home Repair Program assists seniors countywide for items including smoke and CO detectors, and minor plumbing, carpentry, etc.

Item 6f. 2025-26 Community Development Block Grant Recommendations Page 2 to increase accessibility. The DOE Green Buildings Up program, referenced in item 7A, is a separate program and specific to electrifying space heating and water heating in up to ten additional mobile homes in the City. This DOE program would not necessarily overlap with the programming that is provided by CAPSLO’s Minor Home Repair program, because the DOE program is more focused on electrifying systems, not necessarily assisting with repairs and maintenance.

The 40 Prado HSC and 5CHC’s homeless prevention programs are more limited in the available funding sources, particularly federally-assisted programs. CAPSLO’s application for CDBG funding for 40 Prado HSC identified that CAPSLO still struggles with sustaining the growing operations of the Prado HSC, and depends on federal, state, and local government funding for operational expenses. 5CHC identified a similarly limited funding stream in their application.
2) Can you please provide more context or examples of what the capacity building allocation will potentially be used for? See excerpt below.

The City’s capacity building allocation will be used to support staff time in furthering implementation of the City’s Housing Element programs, particularly those programs that support the City’s continued participation in regional solutions to address homelessness. This includes staff time meeting on projects such as the Welcome Home Village and Calle Joaquin Homekey, implementation of the Rotating Overnight Safe Parking Program, and continued collaboration with regional and local stakeholders to identify project sites and funding opportunities for homeless-serving housing developments.

Item 6f

Department: Community Development
Cost Center: 4008
For Agenda of: 2/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: David Amini, Housing Coordinator
SUBJECT: APPROVAL OF THE 2025-26 COMMUNITY DEVELOPMENT BLOCK

GRANT RECOMMENDATIONS

RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2025-26 Community Development Block Grant (CDBG) Program Funding Recommendations” for a total of $495,178.

POLICY CONTEXT
The approved funding priorities and proposed funding recommendations from the Human Relations Commission (HRC) align with the City’s Major City Goals for FY 2023-25 for Goal 3, Housing and Homelessness, specifically to:

Support the expansion of housing options for all, and continue to facilitate the production of housing, including the necessary supporting infrastructure, with an emphasis on affordable and workforce housing as well as accessibly connected development. Collaborate with local non-profit partners, non-governmental agencies, the county, the state, and federal governments to advocate for increased funding and implementation of comprehensive and effective strategies to prevent and reduce homelessness.

The 2025-26 CDBG recommendations allow the City to further implement the General Plan 6th Cycle Housing Element by satisfying the following on-going programs:

Housing Element Program 1.7 Continue to support local and regional solutions to homelessness by funding supportive programs, services, and housing solutions.i Housing Element Program 4.7 Affirmatively Further Fair Housingii Housing Element Program 6.17 Financially assist in the development of affordable housing.iii
Housing Element Program 8.11 Continue to provide resources that support local and regional solutions to meet the needs of the homeless.iv

Item 6f

DISCUSSION
Background
The Community Development Block Grant (CDBG) program is administered through the U.S. Department of Housing and Urban Development (HUD) and provides annual grants on a formula basis to states, cities, and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. As an Urban County under the CDBG program, the County of San Luis Obispo allocates funding to local jurisdictions in three separate program areas: Public Services, Development of Affordable Housing and/or Public Facilities, and Program Administration/Capacity Building. The City of San Luis Obispo is anticipated to receive an estimated allocation for the 2025-26 funding cycle of $495,178 as a participant in San Luis Obispo County’s Urban County Program.

The total funding allocations allowed per category are as follows pursuant to applicable regulations:

Jurisdiction
Estimated
Allocation
County
Admin
Allocation
(65% of
20%)
City Admin
Allocation
(35% of
20%)
City Public
Services
Allocation
(15%)v
City Remaining
Funds Available for
2025-26 Project
Applications (65%)
City of San
Luis Obispo $495,178 $64,373 $34,662 $74,277 $321,866
City Total: $460,516
The City and County share the administration portion of funding in a 35/65 percent split of the 20% Administration allowance, which was the negotiated split between the City and County as part of the regional effort to administer the reporting and administration requirements for a Consolidated Planvi for the 2025-2029 program years.

The City of San Luis Obispo received a total of seven applications for the 2025-26 Community Development Block Grant (CDBG) program, requesting a total of $510,095.

A total of $153,567 was requested for the public services category, and $321,866 was requested for the public facilities/housing projects category.

Applications were received from Community Partnership of San Luis Obispo (CAPSLO), 5 Cities Homeless Coalition (5CHC), San Luis Obispo Nonprofit Housing Corporation (SLONP), the City of San Luis Obispo, and People’s Self-Help Housing. After allocation of the administration costs, there is $460,516 available for allocation to applicants. The City must submit recommended funding amounts to the County by February 27, 2025.

County staff will hold a hearing and present the Action Plan to the Board of Supervisors in April 2025, and subsequently submit the Action Plan to HUD once approved. The 2025 Program Year will begin July 1, 2025, and end June 30, 2026.

Item 6f
Previous Council or Advisory Body Action
On November 7, 2023, the City Council adopted the Human Relations Commission’s recommended funding priorities. The ranked priorities established by the City Council are:

1. Provide emergency and transitional shelter, homelessness prevention and services.

2. Develop and enhance affordable housing for low and very-low income persons.

3. Enhance economic development (to include seismic retrofit, economic stability, lowand moderate-income jobs).

4. Promote accessibility and/or removal of architectural barriers for disabled and elderly.

On November 6, 2024, the Human Relations Commission (HRC) reviewed the applications for funding and considered a staff-recommended funding allocation. After deliberation, the HRC approved the staff recommended funding allocation.

Table 1. Recommended Funding Allocation
City 2025-26 CDBG
Funding
Recommended
Funding
No. Applicant Activity Requested
Public Services (15% of $495,178)
1 Community
Action
Partnership of
San Luis Obispo
(CAPSLO)
CAPSLO Prado Homeless
Services Center (Prado HSC)
2025-26
$64,357.00 $85,000.00
2 Peoples' SelfHelp Housing Supportive Housing Services - $13,647.00 3 5Cities Homeless
Coalition
Rapid Rehousing/Homeless
Prevention $9,920.00 $9,920.00
4 CAPSLO Energy
Services Minor Home Repair - $45,000.00
SUBTOTAL $74,277.00 $153,567.00
Housing and Public Facilities
5 San Luis Obispo
Nonprofit Housing
Corporation
(SLONP)
Monterey Family Apartments $321,866.00 $321,866.00
SUBTOTAL $321,866.00 $321,866.00
Administration and Capacity Building
6 City of San Luis
Obispo CDBG Administration $7,968.00 $7,968.00
7 City of San Luis
Obispo Capacity Building $26,694.00 $26,694.00
SUBTOTAL $34,662.00 $34,662.00
TOTAL $430,805.00 $510,095.00

Item 6f
All projects and programs that requested funding are further described below and shown in Attachment B. A copy of each 2025-26 CDBG application is also provided in Attachment Cvii.

Funding Recommendations
Staff is recommending that Council approve the staff-recommended and HRC approved funding allocation to the projects below.

1. Community Action Partnership of San Luis Obispo (CAPSLO) – Prado Homeless Services Center: CAPSLO has requested $ 85,000 in CDBG funds to increase the capacity, range, and efficiency of services offered by staff at the 40 Prado Homeless Services Center. The City is recommending a partial funding award for this application of $64,357.

2. 5Cities Homeless Coalition – Homeless Prevention – Countywide Services:
5Cities has requested $9,920 in CDBG funds to continue operating its Homeless Prevention program that provides financial and case management services for families considered at-risk for homelessness. The City is recommending a full funding award for this application of $9,920.

3. San Luis Obispo Nonprofit (SLONP) Housing Corporation – Monterey Family Apartments: SLONP Housing Corporation has requested $321,866 in CDBG funds for the Monterey Family Apartments project, which is expected to serve lowincome and below households. The City is recommending a funding award for this application of $321,866 which is the maximum funding available for this application.

4. City of San Luis Obispo – CDBG Administration and Capacity Building: City Community Development staff are requesting $26,694 for administrative costs of the CDBG program and $6,673 towards further implementation of the Housing Element. The capacity building allocation can be used for affordable housing or low-income related City programs. Staff anticipates using a portion of this funding towards Program 1.7 from the 6th Cycle Housing Element which directly benefits homeless and low-income individuals by continuing to support local and regional solutions to homelessness by funding supportive programs, services, and housing solutions. Staff will also continue to implement Program 8.11 from the Housing Element which requires the City’s Housing Policies and Programs team to continue to provide resources that support local and regional solutions to meet the needs of the homeless.

Public Engagement
A public hearing was held by the Human Relations Commission (HRC) on November 6, 2024 to provide an opportunity for the public to comment on the funding recommendations for the 2025-26 CDBG funding cycle.

Item 6f

ENVIRONMENTAL REVIEW
With the exception of the award recommendation to SLONP for the Monterey Family Apartments project, the proposed CDBG funding allocations are not considered a “project” under Section 15378 of the CEQA Guidelines. Further, the proposed CDBG funding allocation to SLONP is categorically exempt from environmental review per California Environmental Quality Act (CEQA) Guidelines (Section 15061(b)(2)) because the funding allocation is intended to provide for the approved project application ARCH0020-2022 (1480 Monterey), that has been determined to be categorically exempt from environmental review under CEQA (Class 32, In-fill Development Projects.)

FISCAL IMPACT
Budgeted: Yes Budget Year: 2025-26
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal: CDBG $495,178 $495,178 $0
Fees
Other:

Total $495,178 $495,178 $ $
The CDBG program is a funding source administered by the federal government. Staff are monitoring the potential that this funding source may be paused or eliminated. If the City does not receive the expected allocation of CDBG funds due to a pause or elimination of this funding source, there would not be costs incurred to the City.

ALTERNATIVES
Council may modify the recommended funding amounts.

ATTACHMENTS
A – Draft Resolution adopting 2025-26 CDBG Regulations
B – Draft 2025-26 CDBG HRC Recommendations
C – 2025-26 CDBG Applications

Item 6f
i Continue to support local and regional solutions to homelessness by funding supportive programs, services, and housing solutions.
ii The City shall support Affirmatively Further Fair Housing (AFFH) by: • Facilitating public education and outreach by providing informational flyers on fair housing and reasonable accommodation at public counters and on the City’s website. Information will be included with utility billing at least once per year. • Training staff, elected officials, and appointees on issues of disparity, structural racism, and inequality through the City’s Diversity, Equity and Inclusion ( DEI) Program. • Implementing language standards and procedures for providing equal access to City services and programs to all residents, including persons with limited proficiency in English. • Deed- restricting units to provide affordability and reduce displacement. • Supporting new technologies and/ or products such as modular housing construction to reduce costs and increase access to housing. • Distributing information regarding tenant rights and Fair Housing resources as part of Code Enforcement’ s response to housing code enforcement issues. iii Financially assist in the development of 20 housing units per year that are affordable to extremely low, very- low, low- and moderate income households during the planning period using State, Federal, and local funding sources, with funding priority given to projects that result in the maximum housing benefits for the lowest household income levels.
iv Continue to provide resources that support local and regional solutions to meet the needs of the homeless and continue to support, jointly with other agencies, shelters and programs, such as Housing First and Rapid Rehousing, for the homeless and displaced individuals and families.
v Awards made for public services may not exceed 15 percent of the total amount of CDBG funds available pursuant to 42 U.S.C. 5305 (a)(8). vi The Consolidated Plan is a five-year strategic planning document for the Urban County of SanLuis Obispo the “County”) that establishes the goals for the County’ s community development and affordable housing activities. The U.S. Department of Housing and Urban Development ( HUD) requires that San Luis Obispo County outline a vision for an effective and coordinated community development strategy. vii The application from the County of San Luis Obispo for CDBG Administration is not included.

R ______
RESOLUTION NO. _____ (2025 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING THE 2025-26 COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDING

RECOMMENDATIONS
WHEREAS, the City of San Luis Obispo is a participating jurisdiction in the San Luis Obispo Urban County, along with the cities of Arroyo Grande, Atascadero, Morro Bay, Paso Robles, Pismo Beach, and the County of San Luis Obispo; and WHEREAS, said cities and County cooperatively administer several federal grant programs under the provisions of the 2024-26 Cooperative Agreement between the City and County dated September 5, 2023, and under applicable U.S. Department of Housing and Urban Development Department (HUD) rules; and
WHEREAS, pursuant to said agreement, the Urban County Public Participation Plan, and HUD rules, the Human Relations Commission held a public hearing on November 6, 2024, to review applications for Community Development Block Grant (CDBG) funding, consider public comments on community needs and the use of such funds, and recommend funding awards to Council; and
WHEREAS, the Council has considered applications for CDBG funds, public testimony, the Urban County’s proposed One-Year Action Plan, and the HRC and staff recommendations included in the agenda report.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. Environmental Determination. With the exception of the award recommendation to SLONP for the Monterey Family Apartments project, the proposed CDGB funding allocations are not considered a “project” under Section 15378 of the CEQA Guidelines. Further, the proposed CDBG funding allocation to HASLO is categorically exempt from environmental review per California Environmental Quality Act CEQA) Guidelines (Section 15061(b)(2)) because the funding allocation is intended to provide for the approved project application ARCH-0020-2022, (1480 Monterey), that has been determined to be categorically exempt from environmental review under CEQA (Class 32, In-fill Development Projects).

SECTION 2. 2025-26 Community Development Block Grant Program Amendments. The City’s 2025-26 Community Development Block Grant Program allocations are hereby approved. The Community Development Director is authorized to adjust final award amounts based on actual HUD allocations.

Resolution No. _____ (2025 Series) Page 2
R ______
SECTION 3. Board of Supervisors Consideration. The Council hereby forwards the above actions to the San Luis Obispo County Board of Supervisors for consideration prior to the Board’s final action on the Urban County’s 2025 Consolidated Plan.

SECTION 4. Community Development Director Authority. The Community Development Director is authorized to act on behalf of the City in executing grant agreements and other actions necessary to implement the approved Consolidated Plan and CDBG Program, including revisions to funding amounts for the 2025-26 CDBG Program if the City’s actual CDBG allocation is different than expected.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2025. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

No. Activity
1 CAPSLO Prado Homeless Services Center
(Prado HSC) 2025-26 $ 64,357.00 $ 85,000.00
2 Supportive Housing Services - $ 13,647.00
3 Rapid Rehousing/Homeless Prevention $ 9,920.00 $ 9,920.00 4 Minor Home Repair - $ 45,000.00
$ 74,277.00 $ 153,567.00
5 Monterey Family Apartments $ 321,866.00 $ 321,866.00
$ 321,866.00 $ 321,866.00
6 CDBG Administration $ 7,968.00 $ 7,968.00
7 Capacity Building $ 26,694.00 $ 26,694.00
$ 34,662.00 $ 34,662.00
$ 430,805.00 $ 510,095.00

1. Estimated funding for CDBG Program Year 2025-26: $495,178.00 (remove 65% of 20% of total allocation - $64,373 to County Admin)

2. CDBG City Administration Funding Share per 2024-26 Cooperation Agreement with the County of SLO (35% of 20% of total allocation - $34,662 to City Admin) City 2025-26 CDBG
Funding
Applicant Requested
Public Services and Economic Development (15% of $495,178) Funding
Recommended
Community Action Partnership of
San Luis Obispo (CAPSLO)
5Cities Homeless Coalition
TOTAL
NOTES:

Peoples' Self-Help Housing
CAPSLO Energy Services

SUBTOTAL
Housing and Public Facilities
San Luis Obispo Nonprofit Housing
Corporation (SLONP)

SUBTOTAL
Administration and Capacity Building
City of San Luis Obispo (Note 2)
City of San Luis Obispo (Note 2)

SUBTOTAL
B - Draft 2025-26 CDBG Recommendations

Printed By: Nathan Lenski on 10/9/2024 1 of 18
Overview
Completed by [email protected] on 10/6/2024 1:01 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 Overview
Please provide the following information.

County of San Luis
Obispo
Public Service Grants
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Public Services (including Minor Home Repair) funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.D for Emergency Solutions Grant (ESG) Overview  Section II.E for HOME-TBRA Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.H for General Fund Support (GFS) Overview

Printed By: Nathan Lenski on 10/9/2024 2 of 18
A. Applicant Information
Completed by [email protected] on 10/3/2024 3:39 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) A.2. Type of Organization
Non-Profit
A.2.b. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.3. UEI Number: For more information, visit SAM.GOV
GBL8FWWWCLC5
A.4. Address
1030 Southwood Drive San Luis Obispo, CA 93401
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
12/09/1965
A.6.a. Please upload the following documentation:
 Attachment B – Incorporation Documents *Required
**No files uploaded
 Attachment C – Organization Mission Statement *Required **No files uploaded
A.7. Required Acknowledgement of Insurance Requirements. Has your organization read and understood the insurance requirements listed in “Example Exhibit D – General Conditions” in the Library? Yes
A.8. Annual Operating Budget

Printed By: Nathan Lenski on 10/9/2024 3 of 18
$119,771,028.00
A.9. Number of Paid Staff
947
A.10. Number of Volunteers
681

CONTACT INFORMATION
A.11. Contact Person Name
Elizabeth "Biz" Steinberg
A.12. Contact Person Title
Chief Executive Officer
A.13. Phone Number
(805) 544-4355
A.14. Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 18
B. Applicant Capacity
Completed by [email protected] on 10/3/2024 3:46 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 B. Applicant Capacity
Please provide the following information.

B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources.

In addition to the majority of the agency's funding through the federal Office of Head Start, CAPSLO has long history of receiving and managing grants to address unmet needs for the homeless. It has annually received the following County of SLO grants: CDBG since 2002, ESG funding since 2004, General Fund since 2012, and more recently Coordinated Entry, CESH, PLHA, HHAP and HOME-ARP grants. As the county's designated Community Action Agency, CAPSLO receives State funding through the Community Services Block Grant from the CA Community Services District. In 2017, CAPSLO was awarded a federal Substance Abuse and Mental Health Services Administration (SAMHSA) grant for providing services to dual-diagnosed, chronically homeless individuals in its SLO-Hub program, one of only 20 grants awarded nationally. In 2024, SLO-Hub was funded for another five-year cycle.

B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

CAPSLO has been the Management Entity for the SLO Continuum of Care (CoC) Coordinated Entry System (CES) since 2016, often taking a leadership role in assisting other agencies as they have joined in recent years. In addition to the Coordinated Entry assessment, the CoC partners provide a comprehensive spectrum of services for those experiencing or at risk of homelessness, including outreach, shelter, housing navigation, and supportive services. Last year CAPSLO transitioned all CES activities from the CAPSLO internal database to the SLO CoC HMIS system. This grant year, CAPSLO will employ additional staffing to better fulfill CES's needs, such as implementing a Community Queue that makes shelter program referrals. CAPSLO worked closely with the SLO CoC to establish the first officially designated HSOC Coordinated Entry Committee, which will continue to provide guidance and oversight. At the same time, CAPSLO revises the CES guidance and policies. CAPSLO will work with SLO County DSS and HSOC to reach out to other homeless services providers to expand SLO CoC CES.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project.

As outlined in 2 CFR § 200.500 and 24 CFR § 5.801
CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board, as well as the full Board of Directors and senior management. Additionally, CAPSLO Homeless Services participates in County of San Luis Obispo CDBG and other HUD program reviews and desk audits as required.

B.3.a. Please upload the following documentation:
 Attachment D - Most Recent Audit *Required

Printed By: Nathan Lenski on 10/9/2024 5 of 18
**No files uploaded
B.4. Describe the organization’s experience delivering related programs/projects.

In 1989, CAPSLO established its Homeless Services Division, providing day services, overnight sheltering, case management and a variety of other services using Whole Person Care to meet the needs of homeless individuals and families in SLO County. For example, CAPSLO opened the County's first Warming Center in 2009 and the first Safe Parking Program in 2010. Since 2017 its SLO-Hub program has offered counseling and addiction services to dual diagnosed individuals. In 2019, CAPSLO completed construction and began operating the new 40 Prado Homeless Services Center (40P HSC), offering day and night emergency shelter services, meals, showers, health screenings at the on-site clinic, recuperative care for those recently released from the hospital, animal kennels, a community garden, internet access, and a mail and message center to facilitate job searches. CAPSLO adheres to Housing First, Low Barrier, Harm Reduction, and Trauma-Informed Care approaches. CAPSLO also operates the Supportive Services for Veteran Families (SSVF) Program which is designed to provide a range of supportive services to address barriers to stable housing for low-income Veterans and those at risk of becoming homeless, and to assist Veterans who are homeless make a successful transition to permanent housing. With the commitment to providing participants with easier access to care, CAPSLO has worked diligently to collaborate with service providers to bring necessary services on-site.

B.5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
CAPSLO’s digital client intake forms document, maintain, and store this data into the Client Track database. Income verification for CDBG/ESG beneficiaries is provided in accordance with 24 CFR Part 5. Client Track is an advanced case management and housing solution system acquired by CAPSLO. This tracking system is HMIS-compliant and is used to collect and manage client data associated with assessments on and referrals for individual clients at a higher level of detail than the county’s HMIS. CAPSLO has also participated in the county’s HMIS since its inception and currently has trained program staff and a license for operation. CAPSLO uses the program for client file management, case management coordination, and service reporting. All client information is stored in Client Track’s secure cloud-based system to ensure confidentiality.

B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.

CAPSLO participates in the County’s Homeless Management Information System (HMIS) as required, and also utilizes its own database, Client Track, to collect client data that does not require HMIS entry, such as the CenCal-funded Recuperative Care Programming, and to keep and store client files that include demographic data (race/ethnicity, gender, age, disability and military status), family information (household size and income), attendance, services accessed, individual daily client activities and incidents, services provided, meals, and referrals. As of October 1, 2024, the County’s Clarity system will be Homeless Services’ primary database.

B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.

Approximately 67% of CAPSLO Homeless Services' $2.5 million 2024 budget is received from various state and local government grants; the remainder is private donations, Friends of 40 Prado fundraising, and corporate giving. A $5 million grant from the Day One Foundation in 2022 is earmarked for the new 46 Prado Family Campus and is restricted to housing families, who comprise only 20% of all shelter clients, leaving a gap for shelter operations. CAPSLO still struggles with sustaining the growing operations of the Prado Homeless Services Center, and depends on state and local government funding for operational expenses. Donor fatigue and donor competition for homeless services are causing other private sources of revenue, such as Friends of 40 Prado fundraising, to decrease.

B.8. Does your organization comply with the Generally Accepted Accounting Principles?

Printed By: Nathan Lenski on 10/9/2024 6 of 18
As outlined in 2 CFR § 200
Yes
Required Acknowledgement for Federal Grants or Contracts B.9. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as Example Exhibit D-General Conditions and Example Exhibit E- Special Conditions? Yes

Printed By: Nathan Lenski on 10/9/2024 7 of 18
C. Proposed Project & Project
Details
Completed by [email protected] on 10/6/2024 1:30 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 C. Proposed Project & Project Details
Please provide the following information.

C.1. Name of Proposed Project
CAPSLO Prado Homeless Services Center (Prado HSC) 2025-26 C.2. Project/Program Address
46 Prado Road San Luis Obispo, CA 93401
C.3. Areas Served-Select all that apply
 City of Arroyo Grande
 City of Atascadero
 City of Grover Beach
 City of Morro Bay
 City of Paso Robles
 City of Pismo Beach
 City of San Luis Obispo
 Unincorporated Community
 Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:

The Prado HSC in San Luis Obispo offers an access center and emergency shelter services, meals, showers, health screenings at the CHC on-site clinic, services to dual-diagnosed individuals, recuperative care for those recently released from the hospital, animal kennels, a community garden, laundry, Safe Parking, internet access, and a mail and message center to facilitate job and housing searches. Case managers and staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency. CAPSLO provides shelter for 130-150 households through hoteling, shelter beds, and the Overflow and Warming Center Programs. General Fund Support will be directed towards Access Center Services at Prado HSC. Participants who are only receiving Access Center services can stay at Prado HSC until 10pm, allowing them to have dinner, attend support groups, and plan with staff on their goals. Prado HSC is operating an expanded Warming Center program, with a capacity of 50 beds, which now operates year-round, and is only dependent on the weather, not time of the year. PLHA funding will be directed towards the Housing Focused Shelter program, described in detail in question C.6.

Printed By: Nathan Lenski on 10/9/2024 8 of 18
 Attachment E – If applicable, attach most recent annual performance report **No files uploaded
C.5. What is the level of need for this activity within SLO County? Please include data to support your answer.

San Luis Obispo County consistently ranks among one of the most expensive areas to live in the nation, with the current median home cost at $1,000,000, while the median income is $78,481 annually. United Way’s 2023 Real Cost Measure shows a combined income of $97,882 is necessary for a family comprised of two adults and two children to meet basic needs, while two adults working minimum wage jobs would earn $52,000 per year. The rental vacancy rate has fluctuated between 2-5% over the last ten years, making affordable rentals scarce, and causing even more families to be extremely cost-burdened, or doubling/tripling up to pay rent. CAPSLO’s Prado Homeless Services Center (Prado HSC) routinely serves over 1,000 unhoused individuals per year. The 2024 San Luis Obispo County biennial Point-in-Time homeless enumeration report, The San Luis Obispo Community Report, showed 1,175 homeless individuals in San Luis Obispo County in January 2024. Of those, 800 were unsheltered, living on the streets, in encampments, or in vehicles. Of those who were unsheltered, 28.8% reported behavioral health illnesses, and 34.3% reported Substance Use Disorder. When asked about their barriers to housing, 25.8% reported physical disabilities,

8.8% reported medical issues, and 33.6% reported psychiatric disabilities. The county's overnight shelters are filled to capacity every night, and families with children are given priority to beds. Those living at and below the poverty level are the most affected, as the cost of Fair Market Value housing far exceeds their income.

C.5.a. Please upload the following documentation:
 Attachment F – Timeline: Attach a timeline for key steps of project implementation. *Required **No files uploaded
C.6. Is this effort new, continuing, or expanding? Please describe.

The effort is continuing, and expanding with a new approach. CAPSLO will be continuing its new Housing-Focused Shelter Program (HFSP) with a 90-Day Bed Program, which was launched last year. This housing-first model is focused on connecting clients to housing through rapid engagement with Housing Navigation and problem-solving services.

These supplemental services are provided to all participants in the shelter program. Those participating in the Housing Focused Shelter Program are focused on securing housing, working with their assigned Housing Navigators and assigned Homeless Services Workers to address any barriers they encounter in their stay at Prado HSC, finding steady employment and/or income, and obtaining all necessary documents for housing. Having a secure place to sleep each night allows clients to better focus on working with their Case Manager and Housing Navigator, who assists clients in developing a housing plan. If appropriate, 30-day extensions are approved for clients who are unable to meet with a Housing Navigator or for those who need more time to secure housing, but have been following through with program requirements. This new system consists of 87 individual and 28 family beds, with 8 of the beds serving as night-by-night shelter beds that can either be filled by the outreach team or through the Recuperative Care program (serving individuals who have recently been discharged from hospitals and would otherwise recover on the street).

Participants who are only receiving Access Center services (formerly Day Center) are now able to stay at Prado HSC until 10 pm, allowing them to have dinner, attend support groups, and plan with staff on their goals. In addition, Prado HSC is operating an expanded Warming Center program, with a capacity of 50 beds, which now operates yearround, and is only dependent on the weather, not time of the year.

C.7. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).

LOE1: Create affordable and appropriately designed housing opportunities and shelter options for underserved populations – With the increasing number of unhoused individuals in SLO County, the Prado Homeless Services Center

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(HSC) is now at capacity every night. Families are given shelter priority or individuals, but families are approximately only 20% of shelter participants. Prado HSC continues to be the largest shelter program in SLO CoC, providing emergency shelter for 1,230 non-duplicated individuals in SLO County in FY 23-24. LOE 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts - At CAPSLO, case managers and housing staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency.

They screen clients to establish which individuals have the greatest need. For eviction prevention assistance, clients must provide proof of emergency need, participate in the Case Management program and show that they can afford the monthly rent once housed. Case managers continue to work with their housed clients for six months after placement, further supporting their success. LOE 3: Improve and expand data management efforts through HMIS and coordinated entry system to strengthen data-driven operational guidance and strategic oversight. CAPSLO is supporting and is involved with County efforts to strengthen the CES by replacing the current HMIS data system. The CES is implementing a new Community Queue, so that any CoC participating agency can place an individual on the list for the next available housing opportunity. LOE4: Create, identify, and streamline funding and resources - CAPSLO is working with CenCal Health to utilize HHIP funding through CalAIM for Enhanced Case Management and Recuperative Care. In addition, CAPSLO received private funding for homeless families with children. LOE5: Strengthen Regional Collaboration – CAPSLO’s long-standing tradition of partnering with organizations to enhance and not duplicate services aligns with LOE5. CAPSLO routinely works with other organizations including those within the SLO Supportive Housing Consortium, and actively advocates with the partner organizations that provide permanent housing. CAPSLO staff identify the best options for the most complicated and challenging situations presented and most often this includes extensive partnerships with other organizations. In its strategic planning process, CAPSLO is intentionally aligning with the San Luis Obispo Countywide Plan to Address Homelessness, 2022-2027. LOE6: Build public engagement through information-sharing and partnership - Monthly Town Hall sessions are being held at Prado HSC, allowing for clients to ask questions, air concerns, and provide input regarding the new approach and other issues.

Whenever possible, CAPSLO incorporates peer leadership, especially in outreach activities.

C.8. Select all population(s) expected to be served through this project:
 Adults with children
 Adults without children
 Elderly/Senior
 Parenting Youth
 Persons Experiencing Chronic Homelessness
 Persons At Risk of Homelessness
 Veterans
 Domestic Violence Survivors
 Persons with Disabilities
 Unaccompanied Youth (under 25 years of age)
 Individuals with Co-occurring Disorders (Substance Use and Mental Health)

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 Low – Moderate Income Persons or Households
C.9. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.

CAPSLO has a long-standing tradition of partnering with organizations to enhance, not duplicate, services. With the commitment to providing participants with easier access to care, CAPSLO has worked diligently to collaborate with service providers to bring necessary services on-site. As previously noted, CAPSLO is the Management Entity in Coordinated Entry and frequently contracts with ECHO, 5CHC, and SLO Legal Aid Foundation. CAPSLO's commitment to and role within CES has allowed it to align programming changes with the strategic goals of the SLO CoC.

C.10. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

CAPSLO Homeless Services Division works with the Cities of Pismo Beach and San Luis Obispo to support their efforts in addressing homelessness. Currently, the City of Pismo Beach funds a small grant to support general operations at the Prado Homeless Services Center. The City of San Luis Obispo, in addition to its CDBG allocation, also supports homeless services operations through its General Fund for Safe Parking and Warming Center, as well as homeless prevention through the Human Relations Commission's Grants-in-Aid.  Attachment G – Letters of Support: Please attach any letters of support or commitment from local governments or community partners.
**No files uploaded
C.11. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved.

From its beginnings at a Nipomo Head Start Center in 1965, CAPSLO has championed cultural competency with policies, procedures, and staff in place to work with clients who speak different languages and have cultural practices different from the majority population. More than half of agency staff are Hispanic/Latinx, many of whom are bilingual, and 70% of CAPSLO clients are Latinx. CAPSLO’s board of directors and board committees reflect the racial and ethnic population of the community it serves. The Homeless Services Division serves disproportionately impacted communities at or exceeding the county's Census count, and utilizes bilingual staff and agency translation services to address disparities in languages and culture.

C.13. Indicate the predicted, unduplicated performance outcome listed below:

Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered 830 0 Number of people experiencing homelessness to be
entering permanent housing
172 0
Number of people experiencing Chronic Homelessness
served
368 0
Number of persons At-Risk of Homelessness served 48 0
Number of Unaccompanied Youth served 0 0
Number of Youth At-Risk of Homelessness served 10 0

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Number of persons in families with children served 129 0 Total 1,557 0

Printed By: Nathan Lenski on 10/9/2024 12 of 18
D. Funding & Eligible Activities
Completed by [email protected] on 10/6/2024 1:20 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 D. Funding & Eligible Activities
Please provide the following information.

D.1. Total Funding Requested
$819,985.00
D.1.a. Please upload the following documentation:
 Attachment H – Budget , Leveraged-Funds, and Budget Narrative: Attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. *Required
**No files uploaded
D.2. Are you requesting HOME-TBRA funds?
No
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
$170,035.00
D.3.b. Please indicate the amount you are requesting for each jurisdiction:

Jurisdiction Amount
Arroyo Grande $0.00
Atascadero $0.00
Morro Bay $0.00
Paso Robles $0.00
Pismo Beach $0.00
San Luis Obispo $85,000.00
County $85,035.00
Total $170,035.00
D.3.c. Estimated number of unduplicated persons to benefit from CDBG funds:
1,458
D.3.d. Estimated number of unduplicated households to benefit from CDBG funds:
582
D.3.e. Please select the national objective that best applies to the proposed project.

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Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.

Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.

Low/Moderate Income Clientele
D.3.f. Identify all eligible activities that apply to the proposed project:
 Public Services -General
 Operating Costs of Homeless/AIDS Patients Programs
 Senior Services
 Handicapped Services
 Legal Services
 Youth Services
 Transportation Services
 Substance Abuse Services
 Services for Battered and Abused Spouses
 Crime Awareness or Neighborhood Cleanups
 Fair Housing Activities
 Tenant/Landlord/Housing Counseling
 Child Care Services
 Health Services
 Services for Abused and Neglected Children
 Mental Health Services
 Job Training and Job Placement Services
 Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits  Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)  Minor Home Repair
D.3.g. Explain how the proposed project meets the selected National Objective:

The proposed project meets the National Objective because 100% of the beneficiaries of the proposed activities will be Low/Moderate income persons. The specific group of persons the proposed project will serve are homeless

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persons. CAPSLO requests documentation of family/individual income for clients of the 40 Prado Homeless Services Center. This meets the CDBG primary National Objective, since more than 70% of funds received will be expended on activities that benefit Low/Moderate income clients.

D.3.h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
Explain how your services will increase or expand as a result of CDBG assistance:

CAPSLO anticipates serving more individuals at the shelter than last year as a result of CDBG assistance.

D.3.i. Describe how the project will directly benefit the populations identified.

The Prado Homeless Services Center directly benefits low-income and very low-income populations who are homeless by providing shelter, providing basic needs such as showers and meals, and engaging them in a partnership with community outreach programs to set them on a path to housing. CAPSLO's system of diversion and case management ensures that homeless individuals across the county are connected to social security benefits, physical and behavioral health care, community resources, available employment training and workforce development programs, and other supportive services that promote long-term health and housing stability.

D.4. Are you requesting PLHA funds?
Yes
D.4.a. Amount of PLHA funds requested:
$249,950.00
D.4.b. Estimated number of unduplicated persons to benefit from PLHA funds:
550
D.4.c. Estimated number of unduplicated households to benefit from PLHA funds:
220
D.4.d. Identify all eligible activities that apply to the proposed project:
 Rapid Re-Housing
 Rental Assistance
 Supportive/Case Management
 Operating and Capital Costs for Navigation Centers
 Operating and Capital Costs for Emergency Shelters
 Operating and Capital Costs for New Construction, Rehabilitation, and Preservation of Permanent and Transitional Housing
D.4.e. Describe all eligible activities that apply to the proposed project:

CAPSLO will be continuing its new Housing-Focused Shelter Program (HFSP) with a 90-Day Bed Program, which was launched last year. This housing-first model is focused on connecting clients to housing through rapid engagement with Housing Navigation and problem-solving services. These supplemental services are provided to all participants in

Printed By: Nathan Lenski on 10/9/2024 15 of 18
the shelter program. Those participating in the Housing Focused Shelter Program are focused on securing housing, working with their assigned Housing Navigators and assigned Homeless Services Workers to address any barriers they encounter in their stay at Prado HSC, finding steady employment and/or income, and obtaining all necessary documents for housing. Having a secure place to sleep each night allows clients to better focus on working with their Case Manager and Housing Navigator, who assists clients in developing a housing plan. If appropriate, 30-day extensions are approved for clients who are unable to meet with a Housing Navigator or for those who need more time to secure housing, but have been following through with program requirements. This new system consists of 87 individual and 28 family beds, with 8 of the beds serving as night-by-night shelter beds that can either be filled by the outreach team or through the Recuperative Care program (serving individuals who have recently been discharged from hospitals and would otherwise recover on the street).

D.5. Are you requesting ESG funds?
Yes
D.5.a. Amount of ESG funds requested:
$100,000.00
 Attachment K – ESG Policies and Procedures for each activity you are applying for *Required **No files uploaded
D.5.b. Identify all eligible activities and their amounts that apply to the proposed project:

Eligible Activities Amount Approximate Persons Served
Emergency Shelter $100,000.00 550
Street Outreach $0.00 339
Rapid Re-Housing $0.00 0
Homelessness Prevention $0.00 48
HMIS $0.00 938
Total $100,000.00 1,875
D.5.c. ESG Matching Funds (1:1 Match Required)
Funding Source Amount
CDBG Funding $100,000.00
Total $100,000.00
D.6. Are you requesting General Fund Support funds?
Yes
D.6.a. Amount of GFS funds requested:
$300,000.00
D.6.b. Estimated number of unduplicated persons to benefit from GFS funds:
1,100
D.6.c. Estimated number of unduplicated households to benefit from GFS funds:

Printed By: Nathan Lenski on 10/9/2024 16 of 18
D.6.d. Identify all eligible activities that apply to the proposed project:
 Emergency Shelters
 Warming Centers
 Safe Parking
 Street Outreach
 Essential Services for Persons Experiencing Homelessness  Tenant Based Rental Assistance-TBRA
D.6.e. Describe all eligible activities that apply to the proposed project:

This funding will be directed towards Access Center Services at Prado Homeless Services Center (Prado HSC) in San Luis Obispo. offers an access center (formerly Day Center) with meals, showers, health screenings at the CHC on-site clinic, services to dual-diagnosed individuals, recuperative care for those recently released from the hospital, animal kennels, a community garden, laundry, internet access, and a mail and message center to facilitate job and housing searches. Case managers and staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency. Participants who are only receiving Access Center services are now able to stay at Prado HSC until 10pm, allowing them to have dinner, attend support groups, and plan with staff on their goals. In addition, Prado HSC is operating an expanded Warming Center program, with a capacity of 50 beds, which now operates yearround, and is only dependent on the weather, not time of the year.

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E. Required Documents
Completed by [email protected] on 10/6/2024 1:30 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 E. Required Documents
Please provide the following information.

Documentation
 Attachment L – Supplemental Documentation
**No files uploaded

Printed By: Nathan Lenski on 10/9/2024 18 of 18
Submit
Completed by [email protected] on 10/6/2024 1:31 PM
Case Id: 30261
Name: Community Action Partnership of San Luis
Address: Obispo County, Inc. - 2025 46 Prado Road, San Luis Obispo, CA 93401 Submit
Please provide the following information.
 The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge.  I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding.The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the Commission.
 I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
 I further certify that the information provided in this Funding Application is correct, accurate, and complete.

In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.

Authorized Representative Signature
Elizabeth "Biz" Steinberg
Electronically signed by [email protected] on 10/6/2024 1:21 PM Authorized Representative Title
Chief Executive Officer

Printed By: Nathan Lenski on 10/9/2024 1 of 14
Overview
Completed by [email protected] on 10/3/2024 2:42 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
Overview
Please provide the following information.

County of San Luis
Obispo
Public Service Grants
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Public Services (including Minor Home Repair) funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.D for Emergency Solutions Grant (ESG) Overview  Section II.E for HOME-TBRA Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.H for General Fund Support (GFS) Overview

Printed By: Nathan Lenski on 10/9/2024 2 of 14
A. Applicant Information
Completed by [email protected] on 10/4/2024 2:51 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
People's Self-Help Housing
A.2. Type of Organization
Non-Profit
A.2.b. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.3. UEI Number: For more information, visit SAM.GOV
95-2750154
A.4. Address
1060 Kendall Road San Luis Obispo, CA 93401
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
07/21/1971
A.6.a. Please upload the following documentation:
 Attachment B – Incorporation Documents *Required
**No files uploaded
 Attachment C – Organization Mission Statement *Required **No files uploaded
A.7. Required Acknowledgement of Insurance Requirements. Has your organization read and understood the insurance requirements listed in “Example Exhibit D – General Conditions” in the Library? Yes
A.8. Annual Operating Budget

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$15,975,685.00
A.9. Number of Paid Staff
231
A.10. Number of Volunteers
100

CONTACT INFORMATION
A.11. Contact Person Name
Laura Gaisie
A.12. Contact Person Title
Grants Specialist
A.13. Phone Number
(805) 548-2357
A.14. Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 14
B. Applicant Capacity
Completed by [email protected] on 10/3/2024 3:12 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
B. Applicant Capacity
Please provide the following information.

B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources.

People's Self-Help Housing (PSHH) has a substantial history of receiving and managing funds from County/State/Federal sources. Over the past five years, PSHH has managed and implemented various federally funded projects, demonstrating financial capacity, feasibility, and sustainability. Key highlights of PSHH's experience include: • Community Development Block Grant (CDBG) funding from Ventura County and City for over 5 years to provide Supportive Housing Program (SHP) services • County of San Luis Obispo Continuum of Care funding in FYE23-24 • Multi-year CDBG funding from San Luis Obispo County jurisdictions for SHP services • $200,000 ARPA award in 2023 for SHP services in San Luis Obispo County • City of Santa Barbara funding for SHP services at Victoria Hotel and Heath House • Capital CDBG funding from Santa Maria for Education Department learning center rehab • Regular regional, state and federal grants and forgivable loans to the Multifamily Housing Development Department for new affordable housing properties • Over $1 million in Paycheck Protection Program (PPP) funding • Recurring HUD Technical Assistance funding • Recurring HUD Service Coordinators in Multifamily Housing funding
B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

Last year, PSHH received San Luis Obispo Continuum of Care (CoC) funding to bring all homeless set-aside units and their residents’ units online with HMIS over the next year. This includes new County units opening during the grant period, which includes our rejoining of Continuum of Care in FY23-24, and the addition of Tiburon Place with 68 units and 10 homeless set-aside units. PSHH is set to increase its HMIS participation by incorporating more homeless set-aside units, which will improve data entry and uphold quality standards. The Compliance Department will handle HMIS data entry, while all vacancies in HMIS-participating units will be filled through CES referrals, following Housing First principles. As a member of the San Luis Obispo County Continuum of Care, PSHH will persist in providing Supportive Services, Rental Assistance, and Permanent Housing, employing effective strategies such as Housing First principles, Progressive Engagement, and efforts to increase income for people experiencing homelessness. Additionally, PSHH has previously participated in these systems as one of the members of the original CoC cohort when the CoC was founded in San Luis Obispo County.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project.

As outlined in 2 CFR § 200.500 and 24 CFR § 5.801
As a recipient of over $750,000 in federal funds per year, SHP is required to have a third-party, Single Audit every year.

The Accounting and Finance Department uses the Generally Accepted Accounting Principles and operates on a cash basis. All projects operated and financed by the organization and its supporters are subject to the requirements contained within the frameworks of the Single Audit and the Generally Accepted Accounting Principles.

B.3.a. Please upload the following documentation:
 Attachment D - Most Recent Audit *Required

Printed By: Nathan Lenski on 10/9/2024 5 of 14
**No files uploaded
B.4. Describe the organization’s experience delivering related programs/projects.

PSHH has provided SHP services to our residents, free of charge, for over 18 years. These services help retain residents, even when they are in danger of losing their home due to lease violations and nonpayment of rent. SHP helps keep resident evictions near zero. SHP usage in San Luis Obispo County is still up more than 40% compared to pre-pandemic levels, and SHP's clinical social workers have assisted over 70% of San Luis Obispo County households in the past 12 months.

B.5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
PSHH collects and verifies information on family size, income, disability, and senior status in accordance with federal HUD and USDA regulations as part of a household’s application process prior to move in at a PSHH property. Once residing at a PSHH rental property, every household’s income and size is recertified annually including those receiving services through Supportive Housing Program (SHP), for which grant funding is sought. In most cases, household income may not exceed 50% of the Area Median Income (AMI) at move-in. Household size, income, disability, and senior status information is stored in PSHH’s resident database, which is easily cross referenced with the client database maintained by the Supportive Housing Program.

B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.

PSHH uses two databases, relevant to the program. The first is the organization’s resident database, maintained by the Property Management Department. This database stores information on every PSHH household, including household members, ages, race and ethnicity, income at move-in, and income level at the most recent recertification. The second database is the SHP program database, used to store case management records, and is maintained by PSHH clinical social workers. This database includes case files and notes, which are tagged for specific services provided during instances of service, and it is easily cross referenced with the resident database. These tags (crisis intervention, healthcare services, food assistance, transportation, counseling services, and legal issues) are relevant to various outcomes, outputs, and funder reports.

B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.

Please see attached budget for available and leveraged funds.

B.8. Does your organization comply with the Generally Accepted Accounting Principles? As outlined in 2 CFR § 200
Yes
Required Acknowledgement for Federal Grants or Contracts B.9. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as Example Exhibit D-General Conditions and Example Exhibit E- Special Conditions? Yes

Printed By: Nathan Lenski on 10/9/2024 6 of 14
C. Proposed Project & Project
Details
Completed by [email protected] on 10/4/2024 10:31 AM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
C. Proposed Project & Project Details
Please provide the following information.

C.1. Name of Proposed Project
Supportive Housing for San Luis Obispo residents
C.2. Project/Program Address
1060 Kendall Road San Luis Obispo, CA 93401
C.3. Areas Served-Select all that apply
 City of Arroyo Grande
 City of Atascadero
 City of Grover Beach
 City of Morro Bay
 City of Paso Robles
 City of Pismo Beach
 City of San Luis Obispo
 Unincorporated Community
Name of Unincorporated Community:

Avila Beach, Cambria, Los Osos, Oceano, Templeton
 Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:

PSHH will provide clinical social services and case management of the Supportive Housing Program (SHP) to residents of PSHH’s 29 affordable rental properties in San Luis Obispo County. The vast majority of households are classified as very-low income, earning 50% or less AMI. Services are being held virtually and onsite at the properties where residents live, weekdays between 9 am and 6 pm. Services are free, confidential, and always optional, and are provided by licensed and associate clinical social workers (LCSWs and ACSWs) with a master’s degree in counseling or social services. Services prevent homelessness among some of the region’s most vulnerable residents while enhancing housing stability and resiliency.

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 Attachment E – If applicable, attach most recent annual performance report **No files uploaded
C.5. What is the level of need for this activity within SLO County? Please include data to support your answer.

The need for the Supportive Housing Program (SHP) in San Luis Obispo (SLO) County is critical due to the shortage of affordable housing and the high percentage of vulnerable populations facing housing instability. According to the California Housing Partnership’s 2023 Housing Needs Report, SLO County requires an additional 13,000 affordable rental homes to meet the needs of its low-income residents. The shortage disproportionately affects very low and extremely low-income households, which make up a significant portion of PSHH’s resident population. Given that the majority of PSHH’s households earn 50% or less of the Area Median Income (AMI), they are particularly vulnerable to economic fluctuations, eviction, and homelessness. Additionally, the 2023 San Luis Obispo County Point-in-Time (PIT) count recorded over 1,450 homeless individuals, an increase from previous years. Many of these individuals are struggling with mental health challenges, substance abuse issues, or are transition-age youth—all populations that benefit from PSHH’s Supportive Housing Program. PSHH’s SHP addresses these critical needs by offering free, confidential, and voluntary supportive services to residents who are at risk of homelessness and housing instability, enhancing resident’s ability to remain stably housed.

C.5.a. Please upload the following documentation:
 Attachment F – Timeline: Attach a timeline for key steps of project implementation. *Required **No files uploaded
C.6. Is this effort new, continuing, or expanding? Please describe.

This is a continuing and an expanding effort. SHP has been a service provided for over 18 years. Over the next twelve months, PSHH is opening at least two new properties to occupancy, which will grow demand for the program, including our most recent project at Calle Joaquin which will serve 76 units.

C.7. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).
1) Create affordable and appropriately designed housing opportunities and shelter options for underserved populations. (Through unit turnover.) 2) Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts. (Via SHP services.) 3) Improve and expand data management efforts through HMIS and coordinated entry system to strengthen data-driven operational guidance and strategic oversight. (Through SHP's new HMIS participation) 4) Create, identify, and streamline funding and resources. (Via leveraging of project funding.) 5) Strengthen Regional Collaboration. 6) Build public engagement through information-sharing and partnership. (Via SHP stakeholder and partnership relationship building.)
C.8. Select all population(s) expected to be served through this project:
 Adults with children
 Adults without children
 Elderly/Senior
 Parenting Youth

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 Persons Experiencing Chronic Homelessness
 Persons At Risk of Homelessness
 Veterans
 Domestic Violence Survivors
 Persons with Disabilities
 Unaccompanied Youth (under 25 years of age)
 Individuals with Co-occurring Disorders (Substance Use and Mental Health)  Low – Moderate Income Persons or Households
C.9. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.

SHP complements and collaborates with existing efforts by connecting PSHH residents with community partnerships and programs that augment onsite services and promote health and housing stability. We continually strive to forge new partnerships and deepen existing relationships with public agencies, such as SLO County Public Health, the Department of Social Services, and the Housing Authority of SLO. Our clinical case managers and social workers routinely coordinate appointments for our residents, assist them with intake processes, and accompany them at appointments as necessary, providing mediation, language support, and service navigation assistance to ensure more equitable and seamless service provision. SHP staff remain apprised of emerging regulations, updates to income restrictions, and eligibility requirements at these public agencies. Our program also complements DHHS services by helping PSHH residents anticipate and mitigate challenges before they occur, thereby reducing staff time and program resources invested by DHHS.

C.10. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

SHP is currently supported by City of Morro Bay CDBG and portions of the project have been approved for County of San Luis Obispo Continuum of Care funding. The project is also supported by the City of San Luis Obispo municipal grant funds, County CBO/PHG funding, and County ARPA funds. County CDBG capital funding has been provided to many PSHH properties during construction, with the supportive services offered by SHP serving as a critical component of funding decisions.
 Attachment G – Letters of Support: Please attach any letters of support or commitment from local governments or community partners.
**No files uploaded
C.11. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved.

This program serves all demographics listed, with a disproportionate number of Latinx households. Latinx households account for 80% of clients served. PSHH has previously received grant funding for SHP, allowing us to better serve these populations, reducing homelessness among those served. Services are provided in English and Spanish, with live

Printed By: Nathan Lenski on 10/9/2024 9 of 14
telephone translation available in any language as needed via a contracting vendor. All PSHH households receive information about SHP services upon move-in. Residents also receive referrals to SHP via the onsite property manager anytime a household experience challenges that threaten family security. If residents are in danger of eviction, social workers proactively attempt to contact the resident to begin or re-initiate services.

C.13. Indicate the predicted, unduplicated performance outcome listed below:

Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered 0 0
Number of people experiencing homelessness to be
entering permanent housing
10 10
Number of people experiencing Chronic Homelessness
served
0 0
Number of persons At-Risk of Homelessness served 1400 500 Number of Unaccompanied Youth served 5 5
Number of Youth At-Risk of Homelessness served 5 5
Number of persons in families with children served 600 600 Total 2,020 1,120

Printed By: Nathan Lenski on 10/9/2024 10 of 14
D. Funding & Eligible Activities
Completed by [email protected] on 10/4/2024 2:48 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
D. Funding & Eligible Activities
Please provide the following information.

D.1. Total Funding Requested
$63,647.00
D.1.a. Please upload the following documentation:
 Attachment H – Budget , Leveraged-Funds, and Budget Narrative: Attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. *Required
**No files uploaded
D.2. Are you requesting HOME-TBRA funds?
No
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
$63,647.00
D.3.b. Please indicate the amount you are requesting for each jurisdiction:

Jurisdiction Amount
Arroyo Grande $0.00
Atascadero $0.00
Morro Bay $0.00
Paso Robles $0.00
Pismo Beach $0.00
San Luis Obispo $13,647.00
County $50,000.00
Total $63,647.00
D.3.c. Estimated number of unduplicated persons to benefit from CDBG funds:
1,400
D.3.d. Estimated number of unduplicated households to benefit from CDBG funds:
500
D.3.e. Please select the national objective that best applies to the proposed project.

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Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.

Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.

Limited Clientele
D.3.f. Identify all eligible activities that apply to the proposed project:
 Public Services -General
 Operating Costs of Homeless/AIDS Patients Programs
 Senior Services
 Handicapped Services
 Legal Services
 Youth Services
 Transportation Services
 Substance Abuse Services
 Services for Battered and Abused Spouses
 Crime Awareness or Neighborhood Cleanups
 Fair Housing Activities
 Tenant/Landlord/Housing Counseling
 Child Care Services
 Health Services
 Services for Abused and Neglected Children
 Mental Health Services
 Job Training and Job Placement Services
 Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits  Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)  Minor Home Repair
D.3.g. Explain how the proposed project meets the selected National Objective:

Over 95% of clients served meet CDBGs LMI requirements, compared to the 51% required for Low Moderate Limited Clientele. Client income is certified according to HUD standards upon move-in and recertified annually thereafter.

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D.3.h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
Explain how your services will increase or expand as a result of CDBG assistance:

CDBG assistance will enable growth of the program to include new properties opening soon within the County of San Luis Obispo. Additionally, the social service landscape has changed since the COVID pandemic with SHP service rates among PSHH households in the County of SLO up 40% compared to pre-pandemic rates. We anticipate the rate of program utilization to continue increasing for the foreseeable future, but even if rates were to drop, client needs are changing and SHP will still increase program partnerships and relationships in order to provide new and modified services that better serve clientele.

D.3.i. Describe how the project will directly benefit the populations identified.

This program does not offer services to a presumed benefit population as PSHH "Require(s) documentation on family size and income in order to show that at least 51 percent of the clientele are LMI" per HUD's "Basically CDBG 3.2.2" (page 3.8).

D.4. Are you requesting PLHA funds?
No
D.5. Are you requesting ESG funds?
No
D.6. Are you requesting General Fund Support funds?
No

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E. Required Documents
Completed by [email protected] on 10/4/2024 2:55 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
E. Required Documents
Please provide the following information.

Documentation
 Attachment L – Supplemental Documentation
**No files uploaded

Printed By: Nathan Lenski on 10/9/2024 14 of 14
Submit
Completed by [email protected] on 10/4/2024 2:56 PM
Case Id: 30243
Name: PSSH Public Service Grant - 2025
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
Submit
Please provide the following information.
 The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge.  I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding.The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the Commission.
 I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
 I further certify that the information provided in this Funding Application is correct, accurate, and complete.

In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.

Authorized Representative Signature
Laura Gaisie
Electronically signed by [email protected] on 10/4/2024 2:56 PM Authorized Representative Title
Grants Specialist

Printed By: Nathan Lenski on 10/9/2024 1 of 16
Overview
Completed by [email protected] on 10/3/2024 3:55 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
Overview
Please provide the following information.

County of San Luis
Obispo
Public Service Grants
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Public Services (including Minor Home Repair) funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.D for Emergency Solutions Grant (ESG) Overview  Section II.E for HOME-TBRA Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.H for General Fund Support (GFS) Overview

Printed By: Nathan Lenski on 10/9/2024 2 of 16
A. Applicant Information
Completed by [email protected] on 10/6/2024 1:16 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
5Cities Homeless Coalition
A.2. Type of Organization
Non-Profit
A.2.b. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.3. UEI Number: For more information, visit SAM.GOV
KR8JGGKBKEP9
A.4. Address
100 S 4TH ST GROVER BEACH, CA 93433
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
03/03/2009
A.6.a. Please upload the following documentation:
 Attachment B – Incorporation Documents *Required
**No files uploaded
 Attachment C – Organization Mission Statement *Required **No files uploaded
A.7. Required Acknowledgement of Insurance Requirements. Has your organization read and understood the insurance requirements listed in “Example Exhibit D – General Conditions” in the Library? Yes
A.8. Annual Operating Budget

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$7,360,000.00
A.9. Number of Paid Staff
52 A.10. Number of Volunteers
200

CONTACT INFORMATION
A.11. Contact Person Name

JANNA NICHOLS
A.12. Contact Person Title
Executive Director
A.13. Phone Number
(180) 547-1740
A.14. Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 16
B. Applicant Capacity
Completed by [email protected] on 10/6/2024 1:20 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
B. Applicant Capacity
Please provide the following information.

B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources.

Currently 5CHC is contracted through 44 local, federal and state grants to provide nearly $7 million in services. Through multiple grant monitoring activities to review 5CHC program and expenditure compliance for all local, state and federal grants, 5CHC has consistently received high praise for program quality and outcomes; reporting; compliance; and timeliness; and has never received a significant finding in an audit. Through CARES Act CV funds, 5CHC expended more than $5 Million in services and facility development since 2021, including subcontracting with multiple other providers and ensuring their compliance. 5CHC is timely in providing required reports and its billing process, meeting all required expenditure deadlines. 5CHC's outcomes consistently exceed agreed upon program metrics.

B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.
5CHC has participated in HMIS since 2014 and has staff dedicated to this fulfill this activity in addition to program staff.

In the past year more than 5 of the Coalition’s staff have worked with the County to assess and invest in a new HMIS system, including the on-going HSOC Data Workgroup. 5CHC Executive Director is a member of the HMIS Project Steering Committee. The agency’s Executive Director is currently an active member of HSOC, the Continuum of Care oversite body. 5CHC staff regularly participate in all standing committees and work groups. 5CHC is an engaged HSOC member, far exceeding the meeting attendance threshold of the HSOC bylaws, for both committee and full HSOC meetings. Historically 5CHC’s Executive Director volunteered to serve as chair of both the Data/Finance and Service Coordination committees, and volunteered on the steering committee for the County's Homeless Services Strategic Plan.

Beginning in 2019 5CHC joined with CAPSLO to participate in Coordinated Entry as a key intake partner. Annually 5CHC has far exceeded the number of CE's completed per contract requirements. 5CHC staff are among the most active members of the HSOC Coordinated Entry Advisory Committee, and the various workgroups addressing Coordinated Entry reform efforts. 5Cities Homeless Coalition has been a regional lead in every Point in Time Count conducted in the county since 2013, helping to both plan for the count as well as ensure effective regional volunteer recruitment and implementation. In each count, 5CHC has dedicated 10 or more staff members to assist in the count. Recently 5Cities Homeless Coalition, working with the CoC, has re-initiated a Transitional-Age Youth Advisory Board. The Youth Board held its inaugural meeting, under 5CHC’s leadership, in September. The group is working to define it’s role, processes for YAB participation and membership, work plan topics and calendar, with the intent of presenting some recommendations to HSOC in the Spring of 2025.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project.

As outlined in 2 CFR § 200.500 and 24 CFR § 5.801
5CHC complies with all applicable federal laws, statutes, and regulations including the uniform financial reporting standards (24 CFR § 5.801) and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 5CHC annually engages multiple monitoring reviews for various government contracts. 5CHC has never received a significant finding in any monitoring review. 5CHC also contracts for an independent audit annually. For the past two years, since 2021-22 (due to increased federally sourced income) 5CHC has contracted for a

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more rigorous “Single Audit”. 5CHC's Single Audit for 2022-23 is attached; as in the prior year, there were no significant findings by the auditor. 5CHC has engaged a local accounting firm, Glenn-Burdette, to undertake an audit for our most recent fiscal year 2023-24. This audit is expected to be completed by February 2025.

B.3.a. Please upload the following documentation:
 Attachment D - Most Recent Audit *Required
**No files uploaded
B.4. Describe the organization’s experience delivering related programs/projects.

Through three interim housing navigation centers and one drop-in access service center, 5Cities Homeless Coalition (5CHC) assists people experiencing homelessness and those at risk of homelessness to obtain and retain housing by offering a spectrum of wrap-around supportive services including coordinated entry and diversion (including funding for immediate needs and relocation); street outreach; emergency shelter and interim housing; and housing stabilization services to obtain or retain housing (including application fees, deposit, rent, past rent, utility assistance and case management). 5Cities Homeless Coalition began offering services in 2012, initially at a single office location. Since that time, 5CHC has expanded with a multi-service access center and three navigation centers. 5CHC’s programs have expanded in partnership with our community to include a comprehensive array of services to meet the needs of the continuum. 5CHC has built its program looking at best practices from multiple providers; including a special focus of hiring those with lived experience as homeless and/or incarcerated. 5CHC endeavors to build trust, develop a sense of community, and respect. We serve as a client advocate, reducing barriers to services, follow evidence based-models of care, motivational interviewing. See 5CHC's year-end service report (2023-24), and examples of recently submitted program reports (by funding source) in the supplemental documents.

B.5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
5CHC has several methods for verifying income. Initial steps include self-certification of income by the client during intake assessment. This is followed by documentation collection, in which clients provide proof of income (e.g. employment pay stubs, Cash-Aid report, child support, SSA Benefits award letter, etc.). If a client is working a cash-only job, we allow them to submit an employment verification form signed by their employer with appropriate contact information. Once documents are collected, case managers complete the Income Calculation sheet which calculates gross income for the household; calculations are then approved by the program supervisor. Annual gross income is used to determine AMI level based on household size. 5CHC understands documentation collection may be a barrier to some households and assists in whatever ways possible to obtain necessary documentation. Those verified to be currently homeless with no income documentation are presumed to be low-income. Re-determination for program eligibility occurs every 3 months for homelessness prevention clients and annualLY for rapid re-housing clients.

B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.

In keeping with our policies and procedures for this program, all client files are compiled and maintained according to a detailed program activity checklist, utilizing standard forms for all services. Included in this are reference notes for any required periodic updates or re-certifications. All applicable information is entered in HMIS at program entry, exit, and as appropriate for the project. 5CHC has staff dedicated to reviewing all client files regularly for accuracy and completeness. All payment requests include a detail of the client info, activity, funding source, and purpose. These requests for financial assistance become part of the client file and are cross referenced for appropriate documentation in the invoicing process. 5CHC also maintains a client walk-in and call log at our Access Center, noting the purpose of the call/visit. This is updated daily and is maintained by 5CHC’s Coordinated Entry, Resource and Referral Specialists. Data from this log is often used to cross-referenceprior contact with an individual who was not previously entered into a

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project in HMIS by 5CHC. All files are maintained electronically on 5CHC’s secure server, which is securely backed up daily off-site.

B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.

It should be noted that the sustainability of this program is wholly determined by funding levels. As the majority of fund are spent on direct financial assistance, averaging approximately $3,000 per household, the success of the program and its future sustainability, are dependent on funding support for which there are limited sources. Sources: CDBG, HOME, and CalAIM (HHIP 3). Additionally in-kind matching funds will be provided through case management services by Consortium members. The impact of CalAIM’s soon to roll-out “Transitional Rent” Community Support is not yet clear, as eligibility and guidelines are yet to be finalized.

B.8. Does your organization comply with the Generally Accepted Accounting Principles? As outlined in 2 CFR § 200
Yes
Required Acknowledgement for Federal Grants or Contracts B.9. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as Example Exhibit D-General Conditions and Example Exhibit E- Special Conditions? Yes

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C. Proposed Project & Project
Details
Completed by [email protected] on 10/6/2024 1:48 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
C. Proposed Project & Project Details
Please provide the following information.

C.1. Name of Proposed Project
Homeless Prevention – Countywide Services
C.2. Project/Program Address
100 S 4TH ST GROVER BEACH, CA 93433
C.3. Areas Served-Select all that apply
 City of Arroyo Grande
 City of Atascadero
 City of Grover Beach
 City of Morro Bay
 City of Paso Robles
 City of Pismo Beach
 City of San Luis Obispo
 Unincorporated Community
Name of Unincorporated Community:

All eligible communities in San Luis Obispo County.
 Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:
5CHC seeks to continue its highly successful Homeless Prevention program to help families at-risk of homeless remain in their home, with an anticipated 165 households receiving assistance. 5CHC's track record has demonstrated that less than 2% of those served in the prior 24 months have fallen into homelessness after receiving assistance.  Attachment E – If applicable, attach most recent annual performance report **No files uploaded
C.5. What is the level of need for this activity within SLO County? Please include data to support your answer.

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It is abundantly documented that stable housing, health and self-sufficiency are the keys to addressing the challenges of homelessness. 5CHC is a community leader in providing these services to residents of San Luis Obispo County who are experiencing homelessness or who are at-risk; however, we are seeing an alarming spike in requests for assistance. According to a 2022 data analysis by Porch, an online home improvement and home-buying advice website, the San Luis Obispo area is the now second least affordable small metro area in the entire United States. It is estimated that, just since the on-set of COVID, that area rental rates have increased more than 30%. The high cost of housing here in San Luis Obispo County is approximately 53% higher than the national average, according to Zillow with the median rental rate having increased $400 One of the six policy recommendations made in the UCSF study, California Statewide Study of People Experiencing Homelessness, is to “expand targeted homelessness prevention (e.g., financial support, legal assistance) at service settings (e.g., social service agencies, healthcare settings, domestic violence services, community organizations) for both leaseholders and non-lease holders. Expand prevention and transition services at institutional exits (jails, prisons). Expand and strengthen eviction protections.” More than 80% of participants in this study, who were experiencing homelessness, believed receiving a one-time payment of $5,000- $10,000 would have prevented their homelessness. Those experiencing homelessness who lack rental history, have poor credit, lower income, or criminal history are especially challenged in the current housing market. 5CHC has utilized landlord incentives in prior projects and it has proved to be a vital component to secure housing for this population. 5CHC has assisted 77 individuals re-gain housing, who would not have otherwise been able to secure housing, with the landlord incentive program. Beyond assisting with rental assistance to prevent eviction, 5CHC also puts considerable resources towards utility assistance, car repairs, food assistance, etc. that are often symptomatic of growing financial instability. Without early intervention these issues can easily compound and lead to increased housing instability and risk of homelessness. For the current year these requests have skyrockets, as several utility assistance programs were cut (both federally and by the State). In fiscal year 2023-24, 5CHC invested more than $500,000 in direct financial assistance, plus case management services, to help 479 residents (206 households) throughout San Luis Obispo County to keep their home and not fall into homelessness (see 5CHC’s year-end report fy 23-24). The average investment per household is less than $2,800. In tracking the outcomes of this program, less than 2% of those served in the last 24 months have fallen into homelessness. 5CHC attempted to include multiple hyperlinks in this response to provide requested data. These hyperlinks are available upon request.

C.5.a. Please upload the following documentation:
 Attachment F – Timeline: Attach a timeline for key steps of project implementation. *Required **No files uploaded
C.6. Is this effort new, continuing, or expanding? Please describe.

While this is a continuing program, 5CHC is seeking increased support. For the current fiscal year (24-25) funding for homeless prevention services was reduced by more than $200,000. This equates to approximately a reduction in 5CHC’s ability to assist approximately 75 families.

C.7. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).

The proposed project is directly aligned with Line of Effort 2 and Line of Effort 3 in the plan. Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts. In particular this program addresses Line of Effort 2.D. which calls for preventing “homelessness through expanded diversion efforts (also known as housing problem solving or family reunification) and homeless prevention capacity.” In order to stem the flow of those falling into homelessness in our county, and reach the County’s goal of reducing homelessness by 50%, additional resources are necessary to ensure fewer people enter the homeless services system. Homeless

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prevention is one of the most cost-effective strategies to reduce the incidence of homelessness in a community.

According to the 2023 study by Notre Dame University’s Wilson Sheehan Lab for Economic Opportunities (LEO), in addition to helping individuals and families maintain their housing, the LEO study suggests this community-wide prevention program is cost-effective and yields benefits to the broader community. Researchers estimated that the Homelessness Prevention System produces $2.47 in estimated benefits for every $1 dollar spent on emergency financial assistance. 5CHC attempted to include multiple hyperlinks in this response to provide requested data. These hyperlinks are available upon request.

C.8. Select all population(s) expected to be served through this project:
 Adults with children
 Adults without children
 Elderly/Senior
 Parenting Youth
 Persons Experiencing Chronic Homelessness
 Persons At Risk of Homelessness
 Veterans
 Domestic Violence Survivors
 Persons with Disabilities
 Unaccompanied Youth (under 25 years of age)
 Individuals with Co-occurring Disorders (Substance Use and Mental Health)  Low – Moderate Income Persons or Households
C.9. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.
5CHC Homeless Services program is integrated in the local Continuum of Care (CoC), focusing on collaboration and strategic action. Homeless Prevention strategies are one of the initial efforts provided, throughout the compendium of services. 5CHC receives referrals from agencies across the service continuum, not solely those who provide Coordinated Entry assessments. In an effort to build core competencies of service providers within the CoC, 5CHC collaborates with area partners on evidence-based trainings (Mental Health First Aid, Trauma-Informed Care, Motivational Interviewing, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies. 5CHC seeks to streamline services through collaborative work with service providers throughout the County. By coordinating efforts and providing consistent services throughout the County, 5CHC ensures the ability to maximize resources and prevent duplication of services and benefits.

C.10. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

Please see the attached letters of support from South County cites of Grover Beach, Pismo Beach and Grover Beach.

While 5CHC works most closely with these jurisdictions, 5CHC homeless prevention efforts have been provided

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county-wide, as demonstrated in the table below. 2023-24 Homeless Prevention Assistance Per Jurisdiction Arroyo Grande Households: 33 Total: $134,173 % of Dollars Spent in this Jurisdiction: 26% Pismo Beach Households: 8 Total:
$20,920 % of Dollars Spent in this Jurisdiction: 4% SLO Households: 23 Total: $83,169 % of Dollars Spent in this Jurisdiction: 16% Morro Bay Households: 5 Total: $22,423 % of Dollars Spent in this Jurisdiction: 4% Atascadero Households: 10 Total: $30,292 % of Dollars Spent in this Jurisdiction: 6% Paso Robles Households: 38 Total $144,665 % of Dollars Spent in this Jurisdiction: 28% County Households: 18 Total: $75,500 % of Dollars Spent in this Jurisdiction:
15%
 Attachment G – Letters of Support: Please attach any letters of support or commitment from local governments or community partners.
**No files uploaded
C.11. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved. 5CHC has a policy of promoting inclusiveness and diversity to enrich its programmatic effectiveness, which is reflected in the composition and language skills of our staff. 5CHC has received multiple awards through UnDocuSupport, and worked extensively on the 2020 Census to survey hard-to-reach populations. 5CHC is a member of the Diversity Coalition San Luis Obispo County. 5CHC maintains strong partnerships with other members of the UndocuSupport Coalition and fosters relationships with new and emerging efforts to serve the immigrant population, such as Immigrant Hope – Arroyo Grande.

C.13. Indicate the predicted, unduplicated performance outcome listed below:

Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered
Number of people experiencing homelessness to be
entering permanent housing
Number of people experiencing Chronic Homelessness
served
Number of persons At-Risk of Homelessness served 426 165 Number of Unaccompanied Youth served
Number of Youth At-Risk of Homelessness served
Number of persons in families with children served
Total 426 165

Printed By: Nathan Lenski on 10/9/2024 11 of 16
D. Funding & Eligible Activities
Completed by [email protected] on 10/6/2024 2:07 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
D. Funding & Eligible Activities
Please provide the following information.

D.1. Total Funding Requested
$881,049.00
D.1.a. Please upload the following documentation:
 Attachment H – Budget , Leveraged-Funds, and Budget Narrative: Attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. *Required
**No files uploaded
D.2. Are you requesting HOME-TBRA funds?
Yes
D.2.a. Amount of HOME-TBRA funds requested:
$769,779.00
D.2.b. Estimated number of unduplicated persons to benefit from HOME-TBRA funds:
372
D.2.c. Estimated number of unduplicated households to benefit from HOME-TBRA funds:
144
D.2.d. Provide proposed funding amounts and approximate number of households to be served:

Funding Type Amount Approximate Households Served
Rental Subsidy $0.00 371
Utility Deposit Subsidy $0.00
Security Deposit Subsidy $0.00
Total $0.00 371
D.2.e. Please describe your organization’s client application, intake, and preliminary assessment process. 5CHC is a member of the Coordinated Entry collaborative, a system utilized by Homeless Service Providers throughout the County that provides a standardized intake assessment and referrals to ensure a more consistent and streamlined experience for those seeking services. During this initial intake, clients complete a comprehensive needs assessment, identify barriers to employment or housing, and develop an immediate action plan. Additionally, this assessment provides an opportunity to identify what services or resources a client is already connected to in an effort to reduce duplication of services. Clients are screened for homeless status (homeless certification forms) and income eligibility.

Printed By: Nathan Lenski on 10/9/2024 12 of 16
D.2.f. Describe your organizational collaboration with other local organizations to assist TBRA income eligible households.
5CHC engages with a broad spectrum of community partners to provide housing assistance, working extensively with the more than 20 member organizations of the Supportive Housing Consortium. In particular 5CHC partners with ECHO and CAPSLO, as part of the coordinated entry system. Additionally, 5CHC has built an even more extensive referral network with the Legal Assistance Foundation, and Family Resource Centers throughout the County, and Familiy Care Network. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. This referral network has allowed us to maximize our resources, coordinate efforts, and prevent duplication of services and benefits.

D.2.g. HOME-TBRA Matching Funds
Funding Source Amount
In-Kind Case Management - Supportive Housing Consortium Estimate $38.57/hour (including fringe) X 500 Hours
$192,445.00
Total $192,445.00
Please upload the following documentation:
 Attachment I – Match Certification Letter: 25% match required for HOME TBRA *Required **No files uploaded
 Attachment J – HOME-TBRA Policies and Procedures
**No files uploaded
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
$9.00
D.3.b. Please indicate the amount you are requesting for each jurisdiction:

Jurisdiction Amount
Arroyo Grande $9,600.00
Atascadero $3,600.00
Morro Bay $3,000.00
Paso Robles $17,150.00
Pismo Beach $5,000.00
San Luis Obispo $9,920.00
County $13,000.00
Total $61,270.00
D.3.c. Estimated number of unduplicated persons to benefit from CDBG funds:
30 D.3.d. Estimated number of unduplicated households to benefit from CDBG funds:
11

Printed By: Nathan Lenski on 10/9/2024 13 of 16
D.3.e. Please select the national objective that best applies to the proposed project.

Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.

Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.

Limited Clientele
D.3.f. Identify all eligible activities that apply to the proposed project:
 Public Services -General
 Operating Costs of Homeless/AIDS Patients Programs
 Senior Services
 Handicapped Services
 Legal Services
 Youth Services
 Transportation Services
 Substance Abuse Services
 Services for Battered and Abused Spouses
 Crime Awareness or Neighborhood Cleanups
 Fair Housing Activities
 Tenant/Landlord/Housing Counseling
 Child Care Services
 Health Services
 Services for Abused and Neglected Children
 Mental Health Services
 Job Training and Job Placement Services
 Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits  Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)  Minor Home Repair
D.3.g. Explain how the proposed project meets the selected National Objective:

Printed By: Nathan Lenski on 10/9/2024 14 of 16
Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A) Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) D.3.h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
Explain how your services will increase or expand as a result of CDBG assistance:

While this is a continuing program, 5CHC is seeking increased support. For the current fiscal year (24-25) funding for homeless prevention services was reduced by more than $200,000. This equates to approximately a reduction in 5CHC’s ability to assist approximately 75 families.

D.3.i. Describe how the project will directly benefit the populations identified.

Funding will be used to provide short-term rental assistance, coupled with supportive services, to enable low-income families to remain in their home and not fall into homelessness. 5CHC has documented that less than 2% of those served in the last 24 months in this program have fallen into homelessness.

D.4. Are you requesting PLHA funds?
No
D.5. Are you requesting ESG funds?
No
D.6. Are you requesting General Fund Support funds?
No

Printed By: Nathan Lenski on 10/9/2024 15 of 16
E. Required Documents
Completed by [email protected] on 10/6/2024 2:08 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
E. Required Documents
Please provide the following information.

Documentation
 Attachment L – Supplemental Documentation
**No files uploaded

Printed By: Nathan Lenski on 10/9/2024 16 of 16
Submit
Completed by [email protected] on 10/6/2024 2:08 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
Submit
Please provide the following information.
 The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge.  I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding.The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the Commission.
 I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
 I further certify that the information provided in this Funding Application is correct, accurate, and complete.

In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.

Authorized Representative Signature
Janna Nichols
Electronically signed by [email protected] on 10/6/2024 2:08 PM Authorized Representative Title
Executive Director

Printed By: Nathan Lenski on 10/9/2024 1 of 14
Overview
Completed by [email protected] on 10/1/2024 3:50 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
Overview
Please provide the following information.

County of San Luis
Obispo
Public Service Grants
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Public Services (including Minor Home Repair) funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.D for Emergency Solutions Grant (ESG) Overview  Section II.E for HOME-TBRA Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.H for General Fund Support (GFS) Overview

Printed By: Nathan Lenski on 10/9/2024 2 of 14
A. Applicant Information
Completed by [email protected] on 10/1/2024 3:51 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
Community Action Partnership of San Luis Obispo County, Inc.

A.2. Type of Organization
Non-Profit
A.2.b. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.3. UEI Number: For more information, visit SAM.GOV
GBL8FWWVCLC5
A.4. Address
1030 Southwood Dr. San Luis Obispo, CA 93401
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
12/09/1965
A.6.a. Please upload the following documentation:
 Attachment B – Incorporation Documents *Required
**No files uploaded
 Attachment C – Organization Mission Statement *Required **No files uploaded
A.7. Required Acknowledgement of Insurance Requirements. Has your organization read and understood the insurance requirements listed in “Example Exhibit D – General Conditions” in the Library? Yes
A.8. Annual Operating Budget

Printed By: Nathan Lenski on 10/9/2024 3 of 14
$119,771,028.00
A.9. Number of Paid Staff
947
A.10. Number of Volunteers
682

CONTACT INFORMATION
A.11. Contact Person Name
Elizabeth "Biz" Steinberg
A.12. Contact Person Title
Chief Executive Officer
A.13. Phone Number
(180) 554-4435
A.14. Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 14
B. Applicant Capacity
Completed by [email protected] on 10/1/2024 4:03 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
B. Applicant Capacity
Please provide the following information.

B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources.

Since its inception in 1965, CAPSLO has received and successfully managed a variety of grants that address the unmet needs of low-income and vulnerable individuals and families through County, State, and Federal sources. County grants include but are not limited to CBO/PHG, Departments of CDBG, Social Services (DSS), Public Health, Behavioral Health, Probation, ESG, General Funds, and more recently Coordinated Entry, CESH, and PLHA grants. State grants include but are not limited to the Office of Emergency Services, Office of Child Abuse Prevention, Department of Education, Department of Social Services, and Community Services and Development (CSD), which designates the organization as a Community Action Agency because it distributes funds from the Community Services Block Grant (CSBG). Federal - The majority of CAPSLO's funding comes from the Administration for Children and Families, Office of Head Start, which the agency has been receiving since 1965, but also Substance Abuse and Mental Health Services Administration (SAMHSA) and the Department of Veteran Affairs. The Energy Division, the focus of this application, receives funding from CSD for the Low-Income Home Energy Assistance Program (LIHEAP), Department of Energy for the Weatherization Assistance Program (DOE WAP) and Bipartisan Infrastructure Law Weatherization Assistance Program (Bil WAP), the Area Agency on Aging, PG&E, SoCalGas, City of Pismo Beach, and City of Santa Maria.

B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

This is not applicable to Energy Services' Minor Home Program, but CAPSLO's Homeless Services Division does participate in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project.

As outlined in 2 CFR § 200.500 and 24 CFR § 5.801
CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board as well as the full Board of Directors and senior management annually.

B.3.a. Please upload the following documentation:
 Attachment D - Most Recent Audit *Required
**No files uploaded
B.4. Describe the organization’s experience delivering related programs/projects.

CAPSLO's Energy Services Division has provided weatherization, energy conservation, and utility assistance programs for

Printed By: Nathan Lenski on 10/9/2024 5 of 14
the county since 1978, with the Minor Home Repair program added in 1995. Minor Home Repair provides basic home repairs to seniors in San Luis Obispo and Northern Santa Barbara counties. The program is targeted at low-income and disabled seniors who otherwise would not have sufficient resources to get the repairs done themselves. This specific project has been funded through county and city CDBG funds for over 20 years, albeit not consecutively, and the Area Agency on Aging since at least 2003.

B.5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
Energy Services will collect income documentation from all household members and documentation of home ownership as part of the enrollment process for each beneficiary. All documents will be kept in client files along with a completed application.

B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.

Client and household demographic data is captured, including household income, size, disability status, age, services provided, etc. Appropriate income documentation is required, which includes one of the following: recent pay-stubs, bank statements, income tax returns, or proof of participation in an approved alternative low-income program (provided the income thresholds are equal to or lower than the HUD identified income levels). All copies of client household data are kept in client files, and recorded in Hancock Software, the Energy Service's program database, and in CAPSLO's agency-wide database, ClientTrack.

B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.

CDBG Funds – County of San Luis Obispo $95,000 Area Agency on Aging (leveraged) 8,000 LIHEAP (leveraged) 18,000 Total Funding $121,000 CDBG Funds City of Pismo Beach $22,000 Area Agency on Aging (leveraged) 1,200 LIHEAP (leveraged) 3,400 Total Funding $26,600 CDBG Funds City of San Luis Obispo $45,000 Area Agency on Aging (leveraged) 2,500 LIHEAP (leveraged) 7,200 Total Funding $54,700
B.8. Does your organization comply with the Generally Accepted Accounting Principles? As outlined in 2 CFR § 200
Yes
Required Acknowledgement for Federal Grants or Contracts B.9. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as Example Exhibit D-General Conditions and Example Exhibit E- Special Conditions? Yes

Printed By: Nathan Lenski on 10/9/2024 6 of 14
C. Proposed Project & Project
Details
Completed by [email protected] on 10/3/2024 7:38 AM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
C. Proposed Project & Project Details
Please provide the following information.

C.1. Name of Proposed Project
Minor Home Repair
C.2. Project/Program Address
3970 Short St., Suite 110 San Luis Obispo, CA 93401
C.3. Areas Served-Select all that apply
 City of Arroyo Grande
 City of Atascadero
 City of Grover Beach
 City of Morro Bay
 City of Paso Robles
 City of Pismo Beach
 City of San Luis Obispo
 Unincorporated Community
 Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:

CAPSLO's Minor Home Repair provides necessary home repair and access-improvement services for low- and very low-income households, including elderly and disabled individuals residing in single-family homes, mobile homes, and multi-family units. Home repairs covered under the program include carpentry, plumbing, and electrical work as well as the installation of grab bars, handrails, accessible bathrooms and showers, wheelchair ramps and lifts and other safety improvements. These repairs are carried out by Energy staff who work under CAPSLO’s contractor’s license #623259. Projected outcome: 100% of the 54 very low- and low-income, including elderly and disabled, individuals served through the Minor Repair program's CDBG funds, will remain independent and in their permanent, stable housing. This outcome is measured through a survey upon completion of services.  Attachment E – If applicable, attach most recent annual performance report **No files uploaded

Printed By: Nathan Lenski on 10/9/2024 7 of 14
C.5. What is the level of need for this activity within SLO County? Please include data to support your answer.

SLO County's population is older than the state’s: the county’s share of those 60+ is 29.6% compared to the state at

23.4%. This means that more older people will be staying in their homes for as long as they can because of limited financial resources; they will need their homes to be as safe, energy efficient and accessible as possible in order to stay there. Many of these individuals reside in housing that is substandard and in need of repairs. Both affordable housing and residential care for seniors is very limited in the county, especially for very low- and low-income individuals. The primary unmet need faced by program clients are accessibility improvements to their homes or larger home repairs that cannot be covered by other funding sources. The average waiting list for minor home repair is 40 households in SLO County. Each person or household waits 4-6 weeks until they are served. Clients requesting services are ranked in order of priority taking into consideration health and safety, disability, economic need, and age.

Within these categories, clients who are severely disabled, lower income, or who do not have other resources or family members who can assist them are prioritized.

C.5.a. Please upload the following documentation:
 Attachment F – Timeline: Attach a timeline for key steps of project implementation. *Required **No files uploaded
C.6. Is this effort new, continuing, or expanding? Please describe.

This is a continuing effort. The need for home repair and improvements to make the home more accessible for elderly and disabled individuals is ongoing. These funds will allow us to continue to provide services to those in need, keeping them safely housed and independent.

C.7. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).

Minor Home Repair aligns best with the county's "Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts." This project is a supportive service for one of the county's identified beneficiary groups -- older adults/medically fragile. This project keeps this population safely housed and helps prevent homelessness due to substandard housing and accessibility issues.

C.8. Select all population(s) expected to be served through this project:
 Adults with children
 Adults without children
 Elderly/Senior
 Parenting Youth
 Persons Experiencing Chronic Homelessness
 Persons At Risk of Homelessness
 Veterans
 Domestic Violence Survivors

Printed By: Nathan Lenski on 10/9/2024 8 of 14
 Persons with Disabilities
 Unaccompanied Youth (under 25 years of age)
 Individuals with Co-occurring Disorders (Substance Use and Mental Health)  Low – Moderate Income Persons or Households
C.9. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.

Minor Home Repair is a unique service provided in the community that collaborates with other County programs serving seniors, such as DSS and In-Home Support Services. This program, along with County senior-serving programs, cross-refer to one another when additional support services are identified. Programs work together to ensure the safety and independence of the seniors in SLO County. The entire country is faced with an aging population, with many elderly seniors on a fixed income experiencing limited financial resources. As noted in C.5, as people age in their homes, there is a growing need to address disability and limitations along with substandard conditions and need for repair that arise. Additionally, both affordable housing and residential care for seniors is very limited in the county, especially for very low- and low-income individuals. Because demand consistently exceeds available funding, there is a waiting list for these services.

C.10. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

This program has consistently been supported by local jurisdictions, evidenced by the many years of CDBG funding received by both SLO County and City of Pismo Beach.
 Attachment G – Letters of Support: Please attach any letters of support or commitment from local governments or community partners.
**No files uploaded
C.11. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved.

All CAPSLO programs have a focus of serving low-income, vulnerable populations of all different races and backgrounds. CAPSLO serves a high percentage of Hispanic individuals and families, making up 72% of all clients served in 2023, significantly higher than the overall SLO County percentage of 23.2%. Staff are hired who are bilingual/bicultural in Spanish and English in order to best serve clients in their primary language. Fifty percent of staff identify as Hispanic. In addition, program materials are available in English and Spanish. CAPSLO is seeing an increase in services to Mixteco speaking clients, and if needed, translation services are accessed in order for staff to be able to assist monolingual speaking individuals. In terms of accessibility, there are several CAPSLO programs, including Minor Home Repair, that provide services directly in the communities and in client's homes. These services help remove barriers to access for underserved and isolated community members.

C.13. Indicate the predicted, unduplicated performance outcome listed below:

Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered 0 0

Printed By: Nathan Lenski on 10/9/2024 9 of 14
Number of people experiencing homelessness to be
entering permanent housing
0 0
Number of people experiencing Chronic Homelessness
served
0 0
Number of persons At-Risk of Homelessness served 0 0
Number of Unaccompanied Youth served 0 0
Number of Youth At-Risk of Homelessness served 0 0
Number of persons in families with children served 0 0
Total 0 0

Printed By: Nathan Lenski on 10/9/2024 10 of 14
D. Funding & Eligible Activities
Completed by [email protected] on 10/4/2024 4:44 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
D. Funding & Eligible Activities
Please provide the following information.

D.1. Total Funding Requested
$162,000.00
D.1.a. Please upload the following documentation:
 Attachment H – Budget , Leveraged-Funds, and Budget Narrative: Attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. *Required
**No files uploaded
D.2. Are you requesting HOME-TBRA funds?
No
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
$162,000.00
D.3.b. Please indicate the amount you are requesting for each jurisdiction:

Jurisdiction Amount
Arroyo Grande $0.00
Atascadero $0.00
Morro Bay $0.00
Paso Robles $0.00
Pismo Beach $22,000.00
San Luis Obispo $45,000.00
County $95,000.00
Total $162,000.00
D.3.c. Estimated number of unduplicated persons to benefit from CDBG funds:
54 D.3.d. Estimated number of unduplicated households to benefit from CDBG funds:
27 D.3.e. Please select the national objective that best applies to the proposed project.

Printed By: Nathan Lenski on 10/9/2024 11 of 14
Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.

Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.

Housing
D.3.f. Identify all eligible activities that apply to the proposed project:
 Public Services -General
 Operating Costs of Homeless/AIDS Patients Programs
 Senior Services
 Handicapped Services
 Legal Services
 Youth Services
 Transportation Services
 Substance Abuse Services
 Services for Battered and Abused Spouses
 Crime Awareness or Neighborhood Cleanups
 Fair Housing Activities
 Tenant/Landlord/Housing Counseling
 Child Care Services
 Health Services
 Services for Abused and Neglected Children
 Mental Health Services
 Job Training and Job Placement Services
 Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits  Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)  Minor Home Repair
D.3.g. Explain how the proposed project meets the selected National Objective:

The proposed project meets the National objective because 100% of beneficiaries of the proposed activities will be very low, low, and moderate income persons, including seniors and disabled individuals. CAPSLO requests

Printed By: Nathan Lenski on 10/9/2024 12 of 14
documentation of family/individual income for clients of the minor home program.

D.3.h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
Explain how your services will increase or expand as a result of CDBG assistance:

This funding request expands to the City of San Luis Obispo to reach an additional 16 individuals in eight households in addition to continuing to serve County and the City of Pismo Beach residents.

D.3.i. Describe how the project will directly benefit the populations identified.

The program benefits very low-income and low-income individuals and households, including seniors and the disabled, by completing essential accessibility improvements, health and safety repairs, and other repairs with the goal of helping vulnerable members of the community remain in their homes. In some cases, there is an immediate difference in the clients' lives by providing access into and out of their homes, making them less dependent on others, and providing independence and freedom to individuals who previously did not have a way to enter and exit their homes without assistance.

D.4. Are you requesting PLHA funds?
No
D.5. Are you requesting ESG funds?
No
D.6. Are you requesting General Fund Support funds?
No

Printed By: Nathan Lenski on 10/9/2024 13 of 14
E. Required Documents
Completed by [email protected] on 10/4/2024 4:48 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
E. Required Documents
Please provide the following information.

Documentation
 Attachment L – Supplemental Documentation
**No files uploaded

Printed By: Nathan Lenski on 10/9/2024 14 of 14
Submit
Completed by [email protected] on 10/4/2024 4:49 PM
Case Id: 30248
Name: CAPSLO Energy Services - 2025
Address: 3970 Short St., Suite 110, San Luis Obispo, CA 93401
Submit
Please provide the following information.
 The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge.  I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding.The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the Commission.
 I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
 I further certify that the information provided in this Funding Application is correct, accurate, and complete.

In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.

Authorized Representative Signature
Elizabeth "Biz" Steinberg
Electronically signed by [email protected] on 10/4/2024 4:48 PM Authorized Representative Title
Chief Executive Officer

Printed By: Nathan Lenski on 10/9/2024 1 of 16
Overview
Completed by [email protected] on 10/3/2024 6:56 PM
Case Id: 30262
Name: San Luis Obispo Nonprofit Housing Corporation -
Address: 2025 1422 Monterey Street , San Luis Obispo, CA 93401
Overview
Please provide the following information.

County of San Luis
Obispo
Affordable Housing
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Affordable Housing funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.E for HOME Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.G for Title 29 Overview
 Section II.H for General Fund Support (GFS) Overview

Printed By: Nathan Lenski on 10/9/2024 2 of 16
A. Applicant Information
Completed by [email protected] on 10/3/2024 7:11 PM
Case Id: 30262
Name: San Luis Obispo Nonprofit Housing Corporation -
Address: 2025 1422 Monterey Street , San Luis Obispo, CA 93401
A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
SLONP
A.2. Type of Organization
Non-Profit
A.3. UEI Number: For more information, visit SAM.GOV
DKJWAFNQ2JN4
A.3.a. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.4. Address
487 Leff Street San Luis Obispo, CA 93401
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
10/16/1991
A.6.a. Please upload the following documentation:
 Attachment B – Organizational Chart *Required
**No files uploaded
 Attachment C – Incorporation Documents *Required
**No files uploaded
 Attachment D – General Liability Insurance *Required
**No files uploaded
A.7. Annual Operating Budget

Printed By: Nathan Lenski on 10/9/2024 3 of 16
$11,795,000.00
A.8. Number of Paid Staff
1 A.9. Number of Volunteers
0 CONTACT INFORMATION
A.10. Contact Person Name
Matt Leal
A.11. Contact Person Title
Project Manager
A.12. Phone Number
(805) 391-1063
A.13. Email
[email protected]

FINANCE CONTACT INFORMATION
A.14. Finance Contact Person Name
Ken Litzinger
A.15. Finance Contact Person Title
CFO
A.16. Finance Phone Number
(805) 594-5304
A.17. Finance Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 16
B. Applicant Capacity
Completed by [email protected] on 10/3/2024 7:23 PM
Case Id: 30262
Name: San Luis Obispo Nonprofit Housing Corporation -
Address: 2025 1422 Monterey Street , San Luis Obispo, CA 93401
B. Applicant Capacity
Please provide the following information.

B.1. Describe your organization’s history of receiving and managing grants from County/State/Federal sources.

SLONP and The Fort Group have received and managed grants since both organizations incorporation, which totals over 30 years. There have been a variety of grants received and managed including but not limited to; HOME, CDBG, T-29, Project Homekey, AFH, RDA, CARES, ROSS, Decarbonization, and HTF. To manage the variety of grants, there are systems in place to track and manage regulation compliance and reporting to the respective grantor. As the County knows, some of these grants may be set up as soft loans.

B.2. Briefly list any recent development projects your organization has proposed, is currently working on, and/or has recently completed (regardless of funding source).

There are about fifteen (15) projects in the pipeline at various stages. Currently, the Anderson Hotel project is being leased up and Shell Beach Senior will follow soon. There are three (3) under construction, including Maxine Lewis, Bridge Street Phase I, and Cleaver and Clark Commons to name a few. Three (2) projects are closing in the next few months, which include Monterey Senior, and Arroyo Terrace. And finally at the pre-development stage there are eight (8) projects, which, two (2) will be requesting funding in this round.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project (as outlined in 2 CFR § 200.500 and 24 CFR § 5.801).

SLONP administers Federal, State, and Local grants, and has strong systems and controls in place. SLONP will provide the record-keeping services for the project. SLONP undergoes annual audits by an independent CPA firm.

B.3.a. Please upload the following documentation:
 Attachment E - Most Recent Audit *Required
**No files uploaded
B.4. Briefly describe your organization’s record keeping system with relevance to the proposed project.

SLONP owns and operates hundreds of deed restricted housing units in San Luis Obispo County. It is accustomed to keeping detailed records regarding income eligibility for all programs. Additionally, HASLO will be the management agent for this housing. HASLO has many years of experience in maintaining record keeping and accounting in conformity with HUD and State regulations. Staff are certified in low-income housing compliance. Projects are audited annually and reports are provided to all funding sources. Detailed accounting records are maintained for all project costs and audited by third party auditing firms.

B.5. Describe how your organization will document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
As the managing agent HASLO will perform all income certifications. HASLO has certified compliance specialists on staff with years of experience. At the housing application/intake stage income and asset information will be collected