Agenda packet — San Marino City Council, March 9, 2022 (part 3 of 3)

2.7.1 Designated Locations. For installation of Flock Hardware, prior to performing the physical installation of the Units, Flock shall advise Agency on the location and positioning of the Units for optimal license plate image capture, as conditions and location allow. Flock may consider input from Agency regarding location, position and angle of the Units (each Unit location so designated by Agency, a “Designated Location”). Flock shall have final discretion on location of Units. Flock shall have no liability to Agency resulting from any poor performance, functionality or Footage resulting from or otherwise relating to the Designated Locations or delay in installation due to Agency’s delay in confirming Designated Locations, in ordering and/or having the Designated Location ready for installation including having all electrical work preinstalled and permits ready, if necessary. The deployment plan will confirm the Designated Location. After installation, any subsequent changes to the deployment plan (“Reinstalls”) will incur a charge for Flock’s then-current list price for Reinstalls, as listed in the then-current Reinstall Policy (available at https://www.flocksafety.com/reinstall-fee-schedule) and any equipment charges. These changes include but are not limited to camera re-positioning, adjusting of camera mounting, re-angling, removing foliage, camera replacement, changes to heights of poles, regardless of whether the need for Reinstalls related to vandalism, weather, theft, lack of criminal activity in view, and the like. Flock Safety shall have full discretion on decision to reinstall Flock Hardware.

2.7.2 Agency Installation Obligations. Agency agrees to allow Flock and its agents reasonable access in and near the Designated Locations at all reasonable times upon reasonable notice for the purpose of performing the installation work. Although the Units are designed to utilize solar power, certain Designated Locations may require a reliable source of 120V AC power, as described in the deployment plan. In the event adequate solar exposure is not available Agency is solely responsible for providing a reliable source of 120V AC power to the Units, if necessary.

Additionally, Agency is solely responsible for (i) any permits or associated costs, and managing the permitting process of installation of cameras or AC power; (ii) any federal, state or local taxes including property, license, privilege, sales, use, excise, gross receipts or other similar taxes which may now or hereafter become applicable to, measured by or imposed upon or with respect to the installation of the Hardware, its use (excluding tax exempt entities), or (iii) any other supplementary cost for services performed in connection with installation of the Hardware, including but not limited to contractor licensing, engineered drawings, rental of specialized equipment or vehicles, third-party personnel (i.e. Traffic Control Officers, Electricians, State DOT-approved poles, etc., if necessary), such costs to be approved by the Agency (“Agency Installation Obligations”). In the event that a Designated Location for a Unit requires permits, Flock will provide the Agency with a temporary alternate location for installation pending the permitting process. Once the required permits are obtained, Flock will relocate the Units from the temporary alternate location to the permitted location at no additional cost. Flock will provide options to supply power at each Designated Location. If Agency refuses alternative power supply options, Agency agrees and understands that Agency will not be subject to any reimbursement, tolling, or credit for any suspension period of Flock Services due to low solar. Flock will make all reasonable efforts within their control to minimize suspension of Flock Services. Any fees payable to Flock exclude the foregoing. Without being obligated or taking any responsibility for the foregoing, Flock may pay and invoice related costs to Agency if Agency did not address them prior to the execution of this Agreement or a third party requires Flock to pay. Agency represents and warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the Designated Locations and to make any necessary inspections or tests in connection with such installation. Flock is not responsible for installation of Agency Hardware.

2.7.3 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a workmanlike manner in accordance with Flock’s standard installation procedures, and the installation will be completed within a reasonable time from the time that the Designated Locations are confirmed. Following the initial installation of the Hardware and any subsequent Reinstalls or maintenance operations, Flock’s obligation to perform installation work shall cease; however, for the sole purpose of validating installation, Flock will continue to monitor the performance of the Units for the length of the Term and will receive access to the Footage for a period of three (3) business days after the initial installation in order to monitor performance and provide any necessary maintenance solely as a measure of quality control. Agency understands and agrees that the Flock Services will not function without the Hardware.

Labor may be provided by Flock or a third party. Flock is not obligated to install, reinstall, or provide physical maintenance to Agency Hardware.

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2.7.4 Security Interest. Flock Hardware shall remain the personal property of Flock and will be removed upon the natural expiration of this Agreement at no additional cost to Agency. Agency shall not perform any acts which would interfere with the retention of title of the Hardware by Flock. Should Agency default on any payment of the Flock Services, Flock may remove Hardware at Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Agency’s default and Flock shall have the right to enforce any other legal remedy or right.

Section 7.1 is amended to state:

7.1 Remedy. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Agency must notify Flock’s technical support as described in Section 2.9 above. If Flock is unable to correct the Defect, Flock shall, or shall instruct one of its contractors to repair or replace the Flock Hardware or Embedded Software suffering from the Defect. Flock reserves the right in their sole discretion to refuse or delay replacement or its choice of remedy for a Defect until after it has inspected and tested the affected Unit provided that such inspection and test shall occur within seventy-two (72) hours after Agency notifies the Flock of a known Defect. In the event of a Defect, Flock will repair or replace the defective Unit at no additional cost. In the event that a Unit is lost, stolen, or damaged, Agency may request that Flock replace the Unit at a fee according to the then-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-schedule). Agency shall not be required to replace subsequently lost, damaged or stolen Units, however, Agency understands and agrees that functionality, including Footage, will be materially affected due to such subsequently lost, damaged or stolen units and that Flock will have no liability to Agency regarding such affected functionality nor shall the Usage Fee or Implementation Fees owed be impacted. Flock is under no obligation to replace or repair Hardware.

END OF AMENDMENT

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By executing this Order Form, Agency represents and warrants that it has read and agrees to all of the terms and conditions contained in the Terms attached. The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Agency: CA - San Marino PD
By:
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By:
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Name:
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Name:
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Title:
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Title:
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Date:
\FSDateSigned2\
Date:
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EXHIBIT A
This agreement is governed by the terms as set out in this attached agreement that has been previously executed by both parties.

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Safe Community
• Fiscally Responsible and Transparent City Government

BACKGROUND
During the fiscal year 2021-22 budget process, the City Council approved funding for an e-citation and crash software. In September 2021, staff received Council approval for two agreements with the California Office of Traffic Safety (OTS). The agreements were expected to fund two separate grants, one for traffic enforcement and education and the other for software and equipment. In October 2021, the San Marino Police Department was officially awarded funding for both grants.

The Traffic Records Improvement Project (TRIP) grant is a year-long program through OTS. The TRIP grant provides funding for new electronic crash and citation data reporting software. This software will enable officers and records personnel to automate traffic collision reporting, which is currently done manually. The citation reporting software will also automate traffic citations, decreasing the amount of time it takes an officer to write a citation, while increasing their productivity. It will also increase officer safety by reducing the amount of time they are exposed to motorists outside of their vehicle. This reporting software will benefit the San Marino Police Department for years to come.

DISCUSSION
Police Department staff conducted research and met with various vendors who sell electronic reporting software and equipment. Staff also contacted other law enforcement agencies to determine which software company was commonly used for this type of reporting. The three TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: John N. Incontro, Police Chief
Aaron Blonde’, Police Commander
DATE: March 9, 2022
SUBJECT: APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND CROSSROADS SOFTWARE, INC. FOR

ELECTRONIC CITATION AND CRASH REPORTING SOFTWARE
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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software companies that staff considered are Crossroads Software, Inc., Tyler Technologies, and 365LABS. 365LABS is a relatively new company located in Louisiana. They do not have any local California law enforcement customers. 365LABS offers both software and equipment, but their software and equipment costs were higher than other companies.

Tyler Technologies has several offices across the U.S. with one office in Northern California.

They were very responsive and, offer both software and equipment; however, their licensing is per device. This pricing creates challenges because the number of users and devices can vary depending on staffing levels.

Crossroads Software, Inc. is located in Brea, California and has specialized in software systems for California agencies for over 30 years. More than 275 police departments and over 375 public agency traffic engineering departments in California use the Crossroads Collision and Citation Database Systems. Crossroads software interfaces with the Police Department’s current Computer Aided Dispatch (CAD) and Records Management System (RMS) provided by Mark 43, at no additional cost. Crossroads systems are used by cities around San Marino, including Alhambra, Monterey Park, San Gabriel, Pasadena, Glendale, Burbank, West Covina and many others. Crossroads offers both software and equipment but recommends using an outside vendor for equipment (printers and mobile devices), who is able to sell more units of equipment and offer better pricing. It is important to note that Crossroads also has a racial profiling application that is consistent with the requirements set forth in AB 953. Crossroads is also able to implement the program faster than the other companies. Crossroads has completed hundreds of OTS grantbased projects for agencies across California. Staff believes that Crossroads Software, Inc. will provide the City with the best product and services available for electronic citation and crash reporting.

Below is a summary of the three software company bids that were received by staff.

Staff reviewed pricing for mobile electronic citation printers from Crossroads, Mag Soft LLC, and MSA Systems, Inc. MSA Systems, Inc. was able to offer the best product, services, and pricing for the printers.

Company Three-Year Cost Year 1 Year 2 Year 3
Crossroads Software, Inc. $ 70,300 $ 65,300 $ 2,500 $ 2,500 Tyler Technologies $ 91,051 $ 55,705 $ 17,673 $ 17,673
365LABS $ 175,190 $ 84,370 $ 45,410 $ 45,410

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The electronic citations are commonly written on a mobile device, such as an iPhone. Staff found that most agencies are using a city issued iPhone for this purpose. The City’s AT&T mobility consultant provided pricing related to cellular service for four new cellular phones, which is detailed below.

Item Cost
Apple iPhone 12 (One-time cost for four phones) No Cost OtterBox Defender Pro Phone Case (One-time cost for four phones) $186.00 FirstNet Smartphone Cell Service (On-going estimated annual cost) $2,360.00

FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact to the City for electronic citation and crash reporting software will be $65,300.

The fiscal impact for mobile printers will be $7,081 including tax. There is no charge for the cellular phones except applicable sales tax; however, there are monthly plan charges that will be approximately $2,360 annually. There is also a one-time fee of $186 for phone cases including sales tax.

The total fiscal impact to the City for software and equipment will be $74,927 in Fiscal Year 2021-

22. However, $69,100 of this expenditure is reimbursed by the Office of Traffic Safety (OTS) through the OTS TRIP Grant under account number 223-30-4645-0000 Equipment. The remaining $5,827 will be paid out of account 591-30-4613-0593 (E-Citation Writers) which was approved in the FY 2021-22 budget. In subsequent years, the annual software fees of $2,500 and annual cellular plan charges of $2,360 will be included as part of the operating budget.

Account Number Item Cost
223-30-4645-0000 OTS Grant - Crossroads Software $65,300 223-30-4645-0000 OTS Grant - Mobile Printers $3,800
591-30-4613-0593 Capitalized Equipment – Mobile Printers overage
$3,281
591-30-4613-0593 Capitalized Equipment – Phones, cases
and service plan
$2,546
The Finance Director has reviewed this report and determined in writing that the best interests of the City are served with selecting Crossroads Software, Inc. as a vendor for electronic citation and crash reporting software, MSA Systems, Inc. for mobile printers, and AT&T for cellular phones.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

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RECOMMENDATION
Staff recommends the City Council authorize and direct the City Manager to enter into an agreement with Crossroads Software, Inc., for electronic citation and crash reporting software, the purchase of mobile printers from MSA Systems Inc., and the purchase of cellular phones from AT&T. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to enter into an agreement with Crossroads Software, Inc. for electronic citation and crash reporting software in the amount of $65,300, the purchase of mobile printers from MSA Systems Inc., in the amount of $7,081, and the purchase of cellular phones from AT&T.”

ATTACHMENTS

1. Crossroads Software, Inc. Cost Proposal

2. Crossroads Software, Inc. Scope of Services

3. Crossroads Software, Inc. Agreement for Consultant Services

4. Tyler Technologies Investment Summary

5. 365LABS Software Quote

6. Crossroads Software, Inc. Printer Quote

7. MSA Systems, Inc. Quote

8. MAG SOFT LLC Printer Quote

9. AT&T Quote

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Cost Proposal
CP 21-84
Crossroads Software
210 W. Birch Street, Suite 207
Brea, CA 92821
Number:

San Marino Police Department
For:

Item No Item Description Quantity Price Taxable Amount
1 iOS (iPhone/Ipad) Citation System - Site
License
1 $28,500.00 No $28,500.00
2 Desktop Citation Management App (CCM) 1 $3,900.00 No $3,900.00 3 Syncing Module (as a Windows Service
application)
1 $3,900.00 No $3,900.00
4 Crossroads Report Writer for Collision
Reporting
1 $9,800.00 No $9,800.00
5 Crossroads Collision Database Analytics
Program
1 $19,800.00 No $19,800.00
6 Interface to Upload Collision Report Data and
Documents to the California Highway Patrol
SWITRS System
1 $24,800.00 No $24,800.00
7 Training and Installation (two training
session - using remote login)
1 $1,200.00 No $1,200.00
8 Yearly Maintenance and Support (includes
upgrade to new versions as they become
available)
1 $2,500.00 No $2,500.00
9 Agency Discount (Small agency) 1 ($35,000.00) No ($35,000.00) 10 RIPA Racial Profiling Application - as an addon to e-Citations1 $5,900.00 No $5,900.00 Tuesday, February 01, 2022

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Item No Item Description Quantity Price Taxable Amount
Sub Total $65,300.00
Sales Tax $0.00
Total $65,300.00

9.500% on $0.00
Tuesday, February 01, 2022

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Exhibit A
Scope of Services
Crossroads Software, Inc.
for a
Citation Writing System and Collision Report Writing
and Analytics System
for the
City of San Marino

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Table of Contents
Page Number

1.1 Project Overview _________________________________________________ 3

1.2 Project Deliverables ______________________________________________ 3

1.3 Software License Provisions________________________________________ 4

1.3.1 Crossroads Software, Inc. _______________________________________ 4

1.3.2 Term of the License ___________________________________________ 4

1.4 Project Management and Implementation Services ____________________ 4

1.4.1 Responsibilities of the City ______________________________________ 5

1.4.2 Responsibilities of Crossroads Software, Inc. _______________________ 5

1.4.3 Change Orders _______________________________________________ 6

1.4.4 Resolution of Disputes _________________________________________ 6

1.4.5 System Acceptance ____________________________________________ 6

1.5 Warranty, Maintenance, and System Support_________________________ 8

1.5.1 Software Warranty and Maintenance Plan __________________________ 8

1.5.2 Maintenance Plan _____________________ Error! Bookmark not defined.

1.6 Training ________________________________________________________ 8

1.6.1 Citations & Syncing – End User Training __________________________ 8

1.6.4 System Maintenance and Administration Training ___________________ 8

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1.1 Project Overview
The scope of this Statement of Work is to set out the milestones, deliverables and responsibilities required to provide to the City of San Marino hereinafter called “City,” from Crossroads Software, Inc., hereinafter called “Consultant” with a fully operational automated Traffic Citation Writing System, Collision Report Writer and Analytics System. The Consultant will provide software that permits the transmission of citation data to the Traffic Court System (on implementation of the system at the court).

The software shall meet all current State of California legislative mandates related to traffic citations and California Court Systems electronic filings and data integration standards as well as being upgradeable to meet future mandates within the timeframe allowed by the governing bodies.

1.2 Project Deliverables
Crossroads Software Inc. is supplying the following and they will provide the most recent version of software at the time of delivery.

Figure 1: Project Deliverables
Crossroads Software Inc. Project Deliverables
Description Quantity
Citation Software for Handheld 1 site license
Court Transmission Software
Collision Report Writer
Crossroads RIPA Reporting System
1 site license
1 site license
1 site license
Crossroads Analytics System 1 site license
Crossroads CHP SWITRS Upload System 1 site license
RMS Export Modules 1 site license
Installation
Training 2 sessions
Crossroads Software, Inc. will provide a complete Citation Writing System, Collision Report Writer, RIPA Reporting System, CHP SWITRS Upload System and Analytics System to the City of San Marino. This system will include software for electronic citations that offers efficient input of violation and violator data

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among other information; electronic signature capture; driver license bar code reading; and have a modular design to allow for future upgrades and modification.

1.3 Software License Provisions

1.3.1 Crossroads Software, Inc.

Crossroads Software, Inc. hereby grants to the City one (1) site license for citation software, collision report writing software, collision and citation analytics software, CHP SWITRS upload software and one (1) court transmission software license. The LICENSED SOFTWARE allows the City to use the software on multiple computers located in a single office or department within a contiguous site, or multiple offices, departments and sites. The LICENSED SOFTWARE entitles the City to one copy of the software in machine-readable form for backup purposes only.

1.3.2 Term of the License
This license is effective until terminated. The City may terminate this license at any time by destroying the LICENSED SOFTWARE and related documentation and all copies thereof. If the City fails to comply with any provisions of the LICENSED SOFTWARE AGREEMENT (Exhibit D), Crossroads Software, Inc. must give thirty days notice to the City that they have failed to comply with any provisions of the LICENSED SOFTWARE AGREEMENT. Upon termination of the LICENSED SOFTWARE AGREEMENT the non-compliant LICENSEE must destroy the software and related documentation and all copies thereof.

1.4 Project Management and Implementation Services
The City’s project manager for the implementation of the City of San Marino Citation System is Commander. Aaron Blonde, San Marino Police Department.

The City’s project manager shall be responsible for review, analysis, and acceptance of Crossroad Software, Inc.’s performance and the coordination of project personnel, equipment, vehicles and facilities and may issue all consents, approvals, directives and agreement on behalf of the City called for by this agreement except as otherwise expressly provided. Jeff Cullen, Crossroads Software Inc. is the project manager for Crossroads Software, Inc. He will be

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directly responsible for the administration and technical direction of Crossroads Software, Inc.’s project activities to include project management, installation, implementation, support services, software development and system setup.

Crossroads Software will have access to communicate with the City project manager to coordinate the execution of the project.

1.4.1 Responsibilities of the City
The specific duties of the City in the implementation of the San Marino Traffic Reporting System are:

1.4.1.1 Provide the Consultant with access to the City for installation

1.4.1.2 Provide traffic citation, documents and sample forms

1.4.1.3 Provide court information such as name, addresses, schedules, etc.

1.4.1.4 Establish a workstation with a VPN or ‘GoToMeeting’ connection, with network access to the data server

1.4.1.5 Review and approve screen layouts and forms

1.4.1.6 Review, evaluate and field test each installed module prior to acceptance

1.4.1.7 Facilitate the implementation of the interface with the Los Angeles County Superior Court’s database system when the Court interface becomes available.

1.4.1.8 Schedule City Personnel training facility.

1.4.2 Responsibilities of Crossroads Software, Inc.

The responsibilities of the project manager will include acting as a primary contact for departmental personnel, scheduling for installation and training, overseeing installation and training, troubleshooting, and any other functions requiring implementing the Crossroads Software, Inc.’s software at the participating agency sites. The specific duties of the Crossroads Software, Inc. in the implementation of the San Marino Citation System are:

1.4.2.1 Create citation forms customized to the department

1.4.2.1.1 Develop and test citation sync module

1.4.2.1.2 Create and install citation software, RIPA software, collision report writing software, CHP SWITRS Upload software, RMS Export Modules and analytics software.

1.4.2.1.3 Provide training and deliver module documentation.

1.4.2.2 Contact California Superior Court – Los Angeles County court database vendor and receive the compatible exchange file format for

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transferring data from the Crossroads Software system to the court’s database management system, when the court implements their system to receive citations electronically.

1.4.2.2.1 Develop and test exchange file and data transfer from Citation module exported to the court’s data base system.

1.4.2.2.2 Provide data interface training and documentation

1.4.3 Change Orders
Either party may request changes to the Statement of Work at any time. Since a change could affect price, schedule or other terms, the project managers must mutually agree in writing to approve each change before amending this Statement of Work. When Crossroads Software, Inc.’s price or completion schedule is affected, the contract shall be amended accordingly in writing with a CHANGE ORDER and incorporated into the Statement of Work.

1.4.4 Resolution of Disputes
The City and Consultant will exercise their best efforts to promptly negotiate and settle any controversy or claim arising out of or in connection with the AGREEMENT. The parties agree to first to meet in a timely manner in order to reach a resolution. In the event that any dispute cannot be so settled, it shall be settled by arbitration administered by the American Arbitration Association. The decision in writing of the Arbitrator appointed by the American Arbitration Association shall not be binding on the parties.

1.4.5 System Acceptance
System acceptance will occur in the following phases after training and functional system tests:
• Certification of citation system.
• Certification of output of a citation data exchange file from the Crossroads Software system for input into the court’s database management system • Final Total System Acceptance
Each functional attribute of the software, including system software, operating system, utilities, interfaces, system administration procedures will be tested. The Consultant will verify that all transactions with external systems are performing as specified. Within fourteen (14) days after completion of functional systems testing, the Consultant shall provide a written report to document completion of

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the test and to indicate test results, problems, solutions and a schedule to implement such solutions.

1.4.5.1 Functional Testing – Citation Software, Collision Report Writing Software, Analytics Software
After installing each system software module and performing appropriate diagnostic tests, Crossroads Software, Inc., will certify to the City of San Marino that the system is functioning correctly. The City of San Marino will request specific demonstrations of the system readiness. Functional testing by the end users will start after the users have been trained and the software is in a live environment. The testing period will be fourteen (14) days for each software module. Functional testing will include fieldtesting, syncing, in-field printing, and printing at the desktop.

1.4.5.2 Functional Testing – Data Integration to California Superior Court – Los Angeles County Database Management System
The Consultant will create an export file for the traffic citation data integration with the California Superior Court – Los Angeles County, case management system. Upon completion of the traffic data integration with the court’s system, performing appropriate tests and upon training the court staff on its use, the Consultant will certify to the City of San Marino that the data integration to the court is completed. California Superior Court – Los Angeles County project personnel will test the interface for fourteen (14) days to determine if the traffic records are being exported and delivered as defined.

1.4.5.3 Final System Performance Testing
The Consultant and City will then perform final system performance testing. Crossroads Software, Inc. will perform a functionality test that will ensure the functional operation of the software, the units, printers, and other equipment and the syncing and data transfer interfaces. Upon completion of the final total system testing, the consultant will certify that

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the SYSTEM has passed the final system test criteria. Final system test criteria include:
• Functionality System Test (software, hardware, and interfaces) • Reliability Test (system “uptime”)
• Performance Test (data input, searches, report generation, response time)
The Consultant shall provide written certification to the City’s project manager that the installation, training, and testing phase of the contract has been fully completed and all requirements have been met.

1.5 Maintenance, and System Support

1.5.1 Software Maintenance Plan and System Support
Crossroads Software, Inc., will provide the City and participating agencies receiving the LICENSED SOFTWARE technical support, maintenance and upgrades on an ongoing basis. Standard technical support consists of telephone, email and online support from 08:00 A.M. to 5:00 P.M, Monday through Friday PST.

1.6 Training
The following training is provided by Crossroads Software, Inc. as part of the purchase of the SYSTEM.

1.6.1 Citations, RIPA & Syncing – End User Training
Crossroads Software, Inc., will provide the City with two hours of training. This session will deal with the use of units and the writing of citations. Training will be conducted online using remote login.

1.6.2 Collision Report Writer, CHP Upload System and Analytics Training Crossroads Software, Inc. will provide a training session (two hours) in the use of the Report Writer and Analytics System.

1.6.3 System Maintenance and Administration Training
Crossroads Software, Inc., will provide administration and system maintenance training to a designated group of system support staff assigned to the project at San Marino Police Department.

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AGREEMENT FOR CONSULTANT SERVICES
This Agreement, entered into this day of , 2022, by and between the CITY OF SAN MARINO (hereinafter referred to as "City") and Crossroads Software, Inc., a California Corporation, (hereinafter referred to as "Consultant").

RECITALS
WHEREAS, City desires to obtain the services of a private consultant to provide a Handheld Traffic Citation and Collision Reporting System; and WHEREAS, Consultant is a Computer Software consultant and has represented that Consultant possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Consultant as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:

1. Scope of Services.

Consultant shall provide services as described in Exhibit "A" entitled "Scope of Work" attached hereto and made a part hereof.

2. Compensation and Reimbursement.

City shall compensate Consultant a fee up to $65,300.00 for tasks including, not but not limited to, Project Organization, Handheld Traffic Citation Writing System, and Training and Support. Consultant shall submit invoices no more frequently than monthly. Invoices shall include a summary of work performed for the period being billed, percentage of work completed for each task, and overall percentage of work completed for services as identified in the Scope of Work. All work completed under this agreement must be invoiced no later than September 30, 2022.

3. Term of Agreement.

This Agreement shall be effective from the period commencing _ , 2022 and ending September 30, 2022 unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." Upon expiration or termination of this Agreement, Consultant shall return to City any and all equipment, documents or

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materials and all copies made thereof which Consultant received from City or produced for City for the purposes of this Agreement.

5. Termination.

This Agreement may be terminated with or without cause by City.

Termination without cause shall be effective only upon 15-day written notice to Consultant. During said 15-day period Consultant shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Consultant in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Consultant. Such termination shall be effective upon delivery of said notice.

6. Confidential Relationship.

City may from time to time communicate to Consultant certain information to enable Consultant to effectively perform the services. Consultant shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Consultant shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (I) has been disclosed in publicly available sources of information; (ii) is, through no fault of Consultant, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Consultant without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Consultant by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

Consultant shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of the City. In its performance hereunder, Consultant shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

In the event of termination of this Agreement, Consultant agrees that it shall return any confidential information which was provided by City, in the event such information is in a format that makes it feasible to return same to City, or destroy such material if not returnable.

7. Ownership of Documents.

All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Consultant upon demand.

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8. Office Space and Clerical Support.

Consultant shall provide its own office space and clerical support at its sole cost and expense.

9. Covenant Against Contingent Fees.

Consultant declares that it has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement.

For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee

10. Conflict of Interest and Political Reform Act Obligations.

During the term of this Agreement Consultant shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the City. Consultant shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code Section 87103. Consultant represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.

Consultant shall comply with all of the reporting requirements of the Political Reform Act and local ordinance. Specifically, Consultant shall file Statements of Economic Interest with the City Clerk of the City in a timely manner on forms which Consultant shall obtain from the City Clerk.

11. No Assignments.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.

12. Maintenance of Records.

Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract

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period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.

13. Independent Contractor.

At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of the City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes such services.

14. Licenses, Permits, Etc.

Consultant represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that is legally required to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Consultant to practice its profession.

15. Consultant's Insurance.

1. Policies:

Consultant shall obtain and maintain during the entire term of this Agreement the following insurance policies from companies authorized to issue insurance in the State of California:
(a). Comprehensive General Liability, including premisesoperations, products/completed, broad form property damage, bodily injury, and blanket contractual liability with the following coverage’s:

General Liability $2,000,000 per person per occurrence; $4,000,000 annual aggregate combined;
$2,000,000 property damage or bodily injury
per occurrence;
Cross-liability exclusions prohibited
(b). Automobile Liability, including owned, hired, and non-owned vehicles with the following insurance coverage’s:

Auto Liability $1,000,000 per person per occurrence;
$1,000,000 annual aggregate combined;
$1,000,000 property damage or bodily injury
per occurrence;
Cross-liability exclusions prohibited

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2. Endorsements:

Endorsements shall be obtained so that each policy contains the following provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) (b) Notice.
"Said policy shall not terminate, nor shall it be canceled or reduced in coverage, without thirty (30) days’ written notice to the City of San Marino." (c) Primary Coverage.
"The policy provides primary coverage to to the City of SAN MARINO and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by the City of San Marino."

16. Insurance Certificates:

Consultant shall provide with certificates of insurance and accompanying endorsements showing the insurance coverages described in the paragraphs above, in a form and content approved by the City, prior to beginning work under this Agreement

17. Liability.

Notwithstanding any other provision contained in this Agreement, Consultant shall be responsible for all injuries to persons and for all damage to real or personal property of City or others, to the extent caused by or resulting from the wrongful act or negligent acts, errors, or omissions of itself, its employees, or its agents during the progress of, or in connection with, the rendition of services hereunder.

Consultant shall hold harmless and indemnify City and their elected and appointed boards, officers, agents and employees from all costs and claims for damages to real or personal property, or personal injury to any third party, including reasonable attorney fees resulting from the negligent performance of Consultant, its employees, or its agents, under this Agreement.

18. Consultant Not an Agent.

Except as City may specify in writing, Consultant shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.

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Consultant shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

19. Personnel.

Consultant shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to City Projects.

City shall have the unrestricted right to order the removal of any person(s) assigned by Consultant by giving oral or written notice to Consultant to such effect.

Consultant's personnel shall at all times comply with City's drug and alcohol policies then in effect.

20. Notices.

All notices, billings and payments which are required or permitted to be made hereunder shall be in writing and shall be sent by personal delivery; first-class mail, return receipt requested; overnight or express mail service; or facsimile. Notices shall be deemed to have been received: upon delivery if personally delivered; seventytwo (72) hours after deposit in the U.S. Mail; on the day of transmission via facsimile unless sent after business hours and in that event, on the next business day. Notices may be sent to the following addresses; the parties may deliver notice of change of address or delivery information in the manner outlined in this Section E.

City (original):

City of San Marino Police Department
Attn: Commander Aaron Blonde
2200 Huntington Drive
San Marino, CA. 91108
(626) 300-0762
Consultant:

Crossroads Software, Inc.
201 W. Birch Street
Suite #207
Brea, CA 92821
Attn: Jeff Cullen
(714) 990-6433
Facsimile: (714) 990-5628

20. Conflict Resolution.

In the event of a dispute between City and Consultant concerning the terms of this Agreement or its performance, the parties agree to submit such dispute to

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arbitration before the American Arbitration Association or other mutually acceptable arbitrator. In the event that the subject of such arbitration is compensation claimed by Consultant in the event of termination, Consultant's damages shall be limited to compensation for the 15-day period for which Consultant would have been entitled to receive compensation if terminated without cause. In the event of arbitration, each party shall bear its own attorneys' fees and costs incurred.

21. Gender.

Whether referred to in the masculine, feminine, or as "it," "Consultant" shall mean the individual or corporate consultant and any and all employees of consultant providing services hereunder.

22. Exhibits.

All Exhibits referenced in this Agreement, and each of them, are incorporated into this document as though set forth in full at this point.

23. Entire Agreement.

This Agreement shall constitute the entire understanding between Consultant and City relating to the terms and conditions of the services to be performed by Consultant.

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IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.

CONSULTANT
By: Crossroads Software, Inc.__________
A California Corporation___________

APPROVED AS TO FORM
By:_____________________________
, City Attorney
Printed Name:____________________
Title:____________________________
Approved By City Manager
Contract Approval Date

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INVESTMENT SUMMARY FOR:

San Marino Police Department, CA
PRESENTED BY:

Durand Johnson
2/10/2022

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INVESTMENT SUMMARY
Tyler Software $ 30,705
Services $ 15,500
Third-Party Products $ 8,096
Other Cost $ 0
Travel
Total One-Time Cost $ 54,301
Annual Recurring Fees/SaaS $ 10,921
Tyler Software Maintenance $ 6,752

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2020-192107-R9K6F3
Quoted By: Durand Johnson
Quote Expiration: 5/23/22
Quote Name: 2020-192107-New with Crash
Sales Quotation For: Shipping Address:

San Marino Police Department San Marino Police Department 2200 Huntington Dr 2200 Huntington Dr
San Marino, CA 91108-2639
Phone: 6263000720
Tyler Software
Description License Discount License Total
Year One
Maintenance
Brazos
Interface
Interface: CHP SWITRS $ 0 $ 0 $ 0 $ 0
Interface: RMS $ 3,250 $ 0 $ 3,250 $ 683
CMS - Tyler Odyssey $ 0 $ 0 $ 0 $ 0
Total $ 3,250 $ 0 $ 3,250 $ 683
License
LIC: REF License - iOS [34] $ 28,900 $ 1,445 $ 27,455 $ 6,069 Total $ 28,900 $ 1,445 $ 27,455 $ 6,069
Task
Task: CHP180 Tow $ 0 $ 0 $ 0 $ 0
Task: CA AB953 Demographic Profiling $ 0 $ 0 $ 0 $ 0
Total $ 0 $ 0 $ 0 $ 0
TOTAL $ 32,150 $ 1,445 $ 30,705 $ 6,752
Annual / SaaS

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2020-192107-R9K6F3
Description Quantity Fee Discount Annual
Brazos
Hosting Fee
Hosting Fee 1 $ 2,251 $ 0 $ 2,251
Subscription License Fees
Crash Report Software (w/Drawing Tool) [34] 34 $ 300 $ 1,530 $ 8,670 TOTAL $ 10,921
Services
Description Quantity Unit Price Discount Total Maintenance Brazos
Training 1 $ 2,000 $ 0 $ 2,000 $ 0
Standard CrashTraining Package 1 $ 1,500 $ 500 $ 1,000 $ 0 Set Up & Configuration for Odyssey Interface 1 $ 0 $ 0 $ 0 $ 0 Set Up & Config 1 $ 10,000 $ 2,500 $ 7,500 $ 0
MOD: Crash Report - set up and config 1 $ 3,500 $ 500 $ 3,000 $ 0 Brazos Project Management 1 $ 2,000 $ 0 $ 2,000 $ 0
Sub-Total: $ 15,500 $ 0
Less Discount: $ 0
TOTAL $ 15,500 $ 0

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2020-192107-R9K6F3
Third-Party Hardware, Software and Services
Description
Quantity Unit Price Total
Unit
Maintenance
Year One
Maintenance
Tyler Hardware
RJ4230BL / Brother, Printer, Rugged Jet 4, Bluetooth 9 $ 569 $ 5,121 $ 0 $ 0 207803-001 / Brother, Warranty, Rugged Jet, 3 year (Assure Premier Service; initial service plus three additional years). 9 $ 149 $ 1,341 $ 0 $ 0 PA-BT-006 / Brother, Acc-Printer, RJ4200 Series, Smart Battery, Li-Ion rechargeable 4 $ 145 $ 580 $ 0 $ 0
PA-4BC-4000 / Brother, Rugged Jet 4 Bay Li-Ion Battery Charger 2 $ 362 $ 724 $ 0 $ 0 LB3690 / Brother, PocketJet, Rugged Jet, Vehicle Adapter-Cigarette Plug, 3 ft. 2 $ 23 $ 46 $ 0 $ 0 RDM02U5 / Brother, Rugged Jet, Paper, Thermal, premium, 36 rolls per case 2 $ 142 $ 284 $ 0 $ 0 TOTAL $ 8,096 $ 0
Summary One Time Fees Recurring Fees
Total Tyler Software $ 30,705 $ 6,752
Total Annual $ 0 $ 10,921
Total Tyler Services $ 15,500 $ 0
Total Third-Party Hardware, Software, Services $ 8,096 $ 0 Summary Total $ 54,301 $ 17,673
Optional Third-Party Hardware, Software and Services
Description Quantity Unit Price Total
Unit
Maintenance
Year One
Maintenance
Tyler Hardware

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2020-192107-R9K6F3
PA-CR-002 / Brother, Acc-Printer, RJ4200 Series, Docking/Mounting Station w Power and USB connectivity 9 $ 156 $ 1,404 $ 0 $ 0 TOTAL $ 1,404 $ 0
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.

Customer Approval: Date:

Print Name: P.O.#:

Comments
Agency is responsible for paying any applicable state taxes. Contract total does not include tax.

RETURN POLICY: When Hardware is included, Tyler will accept return of delivered hardware only within thirty (30) days of the date of delivery to you, and only if the hardware is returned sealed in its original packaging. Tyler will not issue any refund or credit for returned hardware that is not sealed in its original packaging and/or returned more than thirty (30) days after the date of delivery to you.

Brazos Proposal Includes:
6 eCitation & eCrash licenses installed on department issued phones Task: AB953
Task: CHP180
Interface: Tyler Odyssey CMS
Interface: Mark43 RMS
Interface: CHP SWITRS
6 Brother RJ4230 Printers with charging accessories and warranty Printer vehicle cradles/charging cables listed as optional.

Agency is responsible for paying applicable state taxes. Contract total does not include tax.

Tyler will invoice Client for the License Fees listed above upon delivery of the software. Maintenance and Hosting Fees listed above will be

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2020-192107-R9K6F3
invoiced upon one (1) year from the effective date and annually thereafter on the anniversary of that date. The first year's maintenance and hosting fees are waived. All payment terms are net thirty (30) days.

RETURN POLICY: Tyler will accept return of delivered hardware only within thirty (30) days of the date of delivery to you, and only if the hardware is returned
sealed in its original packaging. Tyler will not issue any refund or credit for returned hardware that is not sealed in its original packaging and/or returned more
than thirty (30) days after the date of delivery to you.

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THIS PAGE LEFT BLANK INTENTIONALLY

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Quote # LABQ21260
Date Good Until Terms
12/14/21 01/13/22 Upfront
Agency: San Marino Police Dept - CA Prepared By: Allison Miller 225-800-7777
2200 Huntington Dr. [email protected]
San Marino, CA 91108
Qty Description Unit Price Extended Price
Crash Reporting
34 365™ Crash Reporting $495.00 $16,830.00
Annual Subscription - User License
NIBRS/ State IBR Compliant
MMUCC Compliant
CLOUD Included - Microsoft Azure HCI
No servers, licenses, VPN, backups or disaster recovery required Elastic Computation Resourcing
Zero-Trust Security
Crash/Accident Reporting
IBR Validation
Statutes database and Configurator
Integrated Diagram Tools
Organization & User Snippets
Photo, Video & Audio capture
Media Attachments
Batch Reports
Supervisor Approvals
Approval Workflows
Electronic Submission to State Highway Safety Commission or governing agency
Electronic Document Management
- Scan paper documents with one, easy-to-use batch scan process.
- Capture electronic files via drag-n-drop, print capture, import - Route scanned batches electronically to processor for indexing and filing
DMV Integration
Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

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Qty Description Unit Price Extended Price
NCIC & State Integration

CJIS COMPLIANT
Secure Messaging & File transfer*
Single Sign On & 2 Factor Authentication
Security & Permissions - Department & Record-Level
Biometrics Authentication
Remote Data Wipe*
History & Audit
Includes 8 x 5 Software Support & Software updates
34 GISMO™ FieldNotes $0.00 $0.00
Available for both Android and iOS
(use on agency Android or iOS phone or on GISMO™ Rugged Handheld)
The Perfect upgrade to the paper notebook
Officers can securely record incidents & scenes using voice commands and find notes with a click.
- Notes are stored securely without using phone storage. - Immediately find notes & photos by location, date/time or keyword.
- Artificial intelligence makes notes with voice-to-text. - Transfer notes, photos & video to reports.
- No VPN or IT required!
- Compliant with CJIS, HIPAA standards
Built-in integration with 365™ RMS
eCitation
34 365™ Citation Module for Laptop/MDT $295.00 $10,030.00 Annual Subscription - User License
- CITATION SOFTWARE
Allows officers to automatically lookup a Person, Vehicle, Location, pick the appropriate Statutes from a single screen, and issue a citation. A printed ticket is generated for the offender and can be emailed if offender's email is provided.

Citation is electronically sent for supervisor approval then to DA, Law Enforcement Records, and Courts instantly. Ticket can then be paid online.

DMV LICENSE PLATE LOOKUP CONNECTOR**
Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

Page 338 of 384 ends

Qty Description Unit Price Extended Price
- Once authorized by DPS, allows the agency to lookup in REALTIME and capture Vehicle and Owner information at the time of citation.

DMV DRIVER'S LICENSE LOOKUP CONNECTOR**
- Once authorized by DPS, allows the agency to lookup in REALTIME and capture Driver's information at the time of citation.

LOCATION SERVICE CONNECTOR
- Automatically determines & records address of location where the citation is being issued
365™ WEB SERVICES MODULE to export to DA/COURT
- Allows for electronic transmission of tickets to DA or Courts.

Exports to the following systems:

Case 365™
KARPEL
CRIMES
Software & Services

SOFTWARE ANNUAL MAINTENANCE & SUPPORT
Software Updates
Feature Enhancements
State Statute Updates
8x5 Support
34 GISMO™ E-Ticket Software & Support - Mobile App - ADD-ON $195.00 $6,630.00 to MDT Module
Annual Subscription - User License
Runs on GISMO Rugged handhelds or Agency-issued Android devices
Modules Included:
- E-TICKET SOFTWARE
Allows officers to automatically lookup a Person, Vehicle, Location, pick the appropriate Statutes from a single screen, and issue a ticket in under 30 seconds. A printed ticket is generated for the offender and can be emailed if needed. Ticket is electronically sent to DA, Law Enforcement Records, and Courts instantly. Ticket can then be paid online.
- JOURNAL
Electronically capture notes, voice dictation or other
audio,photos, and video.

DMV LICENSE PLATE LOOKUP CONNECTOR**
Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

Page 339 of 384 ends

Qty Description Unit Price Extended Price
- Once authorized by DPS, allows the agency to lookup in REALTIME and capture Vehicle and Owner information at the time of citation.

DMV DRIVER'S LICENSE LOOKUP CONNECTOR**
- Once authorized by DPS, allows the agency to lookup in REALTIME and capture Driver's information at the time of citation.

Exports to the following systems:

Case 365™
KARPEL
CRIMES
Software & Services

SOFTWARE ANNUAL MAINTENANCE & SUPPORT
Software Updates
Feature Enhancements
State Statute Updates
8x5 Support
34 365™ NCIC Application for MDT/PC $180.00 $6,120.00
+ NCIC Mobile App
Annual User License
Person Lookup
Vehicle Lookup / Insurance Lookup
Gun/Stolen Item Lookup

NCIC & FBI
Police 365™ Network (participating agencies when available as an add-on)
Criminal History
DMV & Traffic History
Warrants & RAP sheets
Sex Offenders
Protective Orders
GIS-based Alerts
Local Agency CAD Alerts & 360° Location View (requires
additional integration)
Inter-Agency Messaging
Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

Page 340 of 384 ends

Qty Description Unit Price Extended Price
Includes 8x5 Software Support and Updates.
1 Citation Management System, Court Connect & Supervisor $5,800.00 $5,800.00 Dashboard
Annual Subscription
- Allows Supervisor to manage tickets once they have been issued
- Manages Paper Ticket Book allotment
- Allows records room to enter paper tickets in a Single System - Includes approval workflow
- View statistics & generate reports
- Manage Statutes
- User Administration
- Connects to Online Payment system (optional)
- Export tickets to DA system, Court system, or to Excel - Unlimited User Portal to be administered by agency
- Users can view & print tickets issued
5 Year Term
Subtotal $45,410.00
Signature Date Shipping $0.00
Print Name Total $45,410.00
Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

Page 341 of 384 ends

*UNLIMITED LICENSING VALID UP TO A MAXIMUM TOTAL OF 100 USERS. EXTRA LICENSES AVAIALBLE AT PUBLISHED RATES. LICENSES CANNOT BE SHARED BETWEEN DIFFERENT AGENCIES. PRICES BASED UPON TOTAL PURCHASE AND SUBJECT TO CHANGE IN THE EVENT OF ANY CHANGE IN THE CONFIGURATION OR EQUIPMENT SPECIFICATION WITHOUT NOTICE OR OBLIGATION. ALL DELIVERY, SUPPORT, TRAINING AND CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED UNLESS EXPLICITY SPECIFIED. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING FOR HARDWARE RETURNED WITHIN 14 DAYS OF PURCHASE, NO RETURNS THEREAFTER. SOFTWARE CAN NOT BE RETURNED ONCE ORDERED. A LATE PROCESSING FEE OF 12% TO BE APPLIED TO ALL LATE PAYMENTS WITHOUT EXCEPTION. IF PAYMENT IS NOT MADE FOR 90 DAYS AFTER DUE DATE, CLIENT DATA MAY BE PURGED FROM CLOUD SERVERS AT THE DISCRETION OF 365 LABS.

GISMO TERM LICENSE ALLOWS THE RIGHT TO USE THE SOFTWARE FOR THE DURATION OF THE TERM. TERM LICENSES AUTOMATICALLY RENEW ANNUALY AND WILL BE INVOICED, UNLESS PRE-NOTIFIED IN WRITING AT LEAST 45 DAYS BEFORE. REQUEST TO ADD A NEW LICENSE VIA EMAIL OR A SUPPORT TICKET WILL BE AN ADDENDUM TO THIS ORDER AND ADDED TO BILLING UNDER SAME TERMS. ALL DATA IS MAINTAINED ON 365 LABS CLOUD ALONG WITH 7 DAY BACKUP. IN CASE OF AN EARY TERMINATION OF A MONTHLY CONTRACT IRRESPECTIVE OF ANY REASON CLIENT IS REQUIRED TO PURCHASE ALL HARDWARE AT MSRP. HARDWARE, SOFTWARE AND HOSTING COVERED ONLY BY MANUFACTURER'S OR 3RD PARTY SERVICE PROVIDER'S WARRANTY OR SLA UNLESS OTHERWISE SPECIFIED. 365 LABS SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE OR DAMAGES. 365 LABS LIABILITY TO CLIENT SHALL BE LIMITED TO 100% of 365 LABS' LAST MONTHS' PAID INVOICE AMOUNT. *CONDITIONAL DISCOUNT: BY ACCEPTING THE DISCOUNT, THE SIGNING AGENCY AGREES TO ACTIVELY PARTICIPATE IN PROMOTING 365LABS PRODUCTS AND SERVICES. THE AGENCY AND ITS REPRESENTATIVES HEREBY GIVE 365 LABS CONSENT TO USE IMAGES, VIDEO, VOICE AND WRITTEN STATEMENTS OF THE AGENCY AND ITS REPRESENTATIVES TO BE USED IN THE FOLLOWING WAYS: PRESS RELEASES; COMPANY WEBSITE ACCESSIBLE TO PUBLIC VIA THE WORLD WIDE WEB; COMPANY SOCIAL MEDIA; PRINTED AND DIGITAL COMPANY MARKETING MATERIAL AND CAMPAIGNS. NO SPECIAL COMPENSATION WILL BE PROVIDED. THE AGENCY AND ITS REPRESENTATIVES MAY NOT BE INFORMED IN ADVANCE OF THE SPECIFIC USE OF STATEMENTS, VIDEOS OR IMAGES. THERE IS NO TIME LIMIT ON THE VALIDITY OF THIS RELEASE NOR IS THERE ANY GEOGRAPHIC LIMITATION ON WHERE THESE MATERIALS MAY BE USED OR DISTRIBUTED.

CLIENT ACKNOWLEDGES THAT 365 LABS HAVE NOT MADE ANY REPRESENTATIONS REGARDING WARRANTY OR PERFORMANCE OR CAPABILITY OTHER THAN STATED ABOVE. THE TERMS OF THE THIS PROPOSAL AND CLOUD TERMS ARE ACCEPTABLE TO CLIENT. BY SIGNING OR ELECTRONICALLY ACCEPTING THE ABOVE PROPOSAL, CLIENT AGREES THE PROPOSAL BECOMES A PURCHASE ORDER.

Quote LABQ21260 (833) 365-LABS
Confidential [email protected]

Page 342 of 384 ends

Quote # LABQ21262
Date Good Until Terms
12/14/21 01/13/22 Upfront
Agency: San Marino Police Dept - CA Prepared By: Allison Miller 225-800-7777
2200 Huntington Dr. [email protected]
San Marino, CA 91108
Qty Description Unit Price Extended Price
7 GISMO™ RUGGED TICKET WRITER $1,785.00 $12,495.00
5" HD Multi Touch Display
TankSmith Rugged - 2.4 meter (8ft.) drop specification and IP67 rating
Damage Resistant Gorilla® Glass
2GB RAM / 16GB Flash
Bluetooth | WLAN | GPS
Camera (Front & Rear)
Connectivity through MiFi or WiFi
4G LTE Connectivity Available - Optional
Includes USB charging cable
Charging Cradles available as accessories - 1 or 4 Bay
7 GISMO™ MOBILE BLUETOOTH PRINTER $549.00 $3,843.00
Fast, thermal printing
High speed: 110mm/sec
4-inch Print Width
Water-resistant ( IP54 – Certified )

1.8M drop resistant
Bluetooth | WLAN
12+ hour battery life
Includes Vehicle power adapter
Printer Battery Charging Cradles available as accessories - 1 or 4 Bay
7 5 Year Hardware Warranty $895.00 $6,265.00
for GISMO Ticket Writer & Mobile Printer
Repair Coverage:

Normal Wear & Tear
Manufacturer Defect
Quote LABQ21262 (833) 365-LABS
Confidential [email protected]

Page 343 of 384 ends

Qty Description Unit Price Extended Price
Out of Coverage: Warranty coverage does not cover any of the cases below:
- Unauthorized service center or untrained person repaired the breakages.
- Original factory serial numbers have been removed, deleted, damaged.
- Damages by improper use such as inappropriate packing, opening, assembling, installation, remove, etc.
- Damages by external shock on purpose.
- Damages by abnormal use or abusing.
- Dismantlement by an unauthorized person, intentional
damage, accidental disruption by conflagration, larceny and war, disruption by natural disaster like flood or earthquake. 7 4G LTE Connectivity Upgrade $100.00 $700.00
for GISMO™ Rugged Ticket Writer
Compatible with Verizon, AT&T, and AT&T FirstNet
*Data plan and SIM to be provided by Carrier (Optional -

SELECTED)
Subtotal $23,303.00
Signature Date Shipping $0.00
Print Name Total $23,303.00
*UNLIMITED LICENSING VALID UP TO A MAXIMUM TOTAL OF 100 USERS. EXTRA LICENSES AVAIALBLE AT PUBLISHED RATES. LICENSES CANNOT BE SHARED BETWEEN DIFFERENT AGENCIES. PRICES BASED UPON TOTAL PURCHASE AND SUBJECT TO CHANGE IN THE EVENT OF ANY CHANGE IN THE CONFIGURATION OR EQUIPMENT SPECIFICATION WITHOUT NOTICE OR OBLIGATION. ALL DELIVERY, SUPPORT, TRAINING AND CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED UNLESS EXPLICITY SPECIFIED. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING FOR HARDWARE RETURNED WITHIN 14 DAYS OF PURCHASE, NO RETURNS THEREAFTER. SOFTWARE CAN NOT BE RETURNED ONCE ORDERED. A LATE PROCESSING FEE OF 12% TO BE APPLIED TO ALL LATE PAYMENTS WITHOUT EXCEPTION. IF PAYMENT IS NOT MADE FOR 90 DAYS AFTER DUE DATE, CLIENT DATA MAY BE PURGED FROM CLOUD SERVERS AT THE DISCRETION OF 365 LABS.

Quote LABQ21262 (833) 365-LABS
Confidential [email protected]

Page 344 of 384 ends

Quote # LABQ21261
Date Good Until Terms
12/14/21 01/13/22 Upfront
Agency: San Marino Police Dept - CA Prepared By: Allison Miller 225-800-7777
2200 Huntington Dr. [email protected]
San Marino, CA 91108
Qty Description Unit Price Extended Price
1 One-time Installation & Project Management - 365™ Crash $9,000.00 $9,000.00 Reporting
Crash Reporting Software Implementation
Project Planning
3rd party Interface analysis
Scope completion/revisions
Review Project Schedule
Internal Initiation activities
Develop Project Management Plans (Communications Mgmt,
Risk Mgmt)
Baseline Project Schedule
Cloud Configuration
CJIS/InfoSec Clearance
Azure AD Sync Setup
AD Integration
Security Groups Setup
Msft Business Store Setup
LOB Publishing
Private Store Setup
DEV Env Setup
TEST Cloud Setup
PRODUCT/TRAIN Cloud Setup
MDM Setup for CJIS
Establish IT Control
Archiving_Reporting/Replication and Purging
Conduct Cloud Monitoring Meeting with Client
Message Switch Setup
Get new Channel & ORI
Implement Message Switch interface
Designate POC
Install Win Clients
RMS Hardware testing
Software Configuration & Implementation
Training System checks, synch setup, & conversion services Quote (833) 365-LABS
Confidential [email protected]

Page 345 of 384 ends

Qty Description Unit Price Extended Price
(Remote)
Client prepare for rollout to End User
Readiness Complete
1 Professional Services - GISMO™ SETUP AND CONFIGURATION $3,000.00 $3,000.00 Full turnkey setup and installation will be provided, including:
- Secure Database Configuration
- Configuration of E-Ticket Writer Devices
- Configuration of Mobile Printers
- Configuration of Agency Settings
- Ticket Format Setup with Agency Logo and Ticket Payment Instructions
- Import Local Statutes/Codes (*List to be provided by agency) - User Account Setup for Officers
- User Account Setup for Admin
- Configure Ticket Approval Workflow
- Setup Interface with DA/Courts for Data Export
1 Training - 365™ Crash Reporting & eCitation $7,500.00 $7,500.00 Includes 5 days of remote training
- Administration Training
- Train the Trainers
- End User Training

CITATION WRITER TRAINING
A comprehensive training on the Citation Writers will be provided for designated officers/staff. The training session will cover the following:
- Handheld E-Ticket Writer Features & Functionality
- Mobile Printer Functionality
- GISMO™ Officer Settings & Favorites (Locations, Statutes, etc.) - Person Lookups
- Vehicle Lookups
- NCIC Lookups
- Issuing a Traffic eCitation
- Issuing a Parking Ticket
- Adding Media (Photos, Video, Audio) to a Ticket
- Adding Notes/Internal Notes to a Ticket
- Juvenile Tickets
- Requesting to Void a Ticket
- Tickets History
- Tickets Sync
Quote LABQ21261 (833) 365-LABS
Confidential [email protected]

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Qty Description Unit Price Extended Price

ADMIN SOFTWARE TRAINING
A comprehensive training on the Citation Administrative Software will be provided for designated staff. The training session will cover the following:
- Viewing and Approving e-Tickets
- Creating and Approving Paper Tickets
- Searching and Printing Tickets
- Voiding Tickets

RECORDS KEEPING SOFTWARE TRAINING
A comprehensive training on the Records Keeping Software will be provided for designated staff. The training session will cover the following:
- Viewing Tickets, Notes & Attachments
- Printing Tickets
- Exporting Tickets
- Viewing Ticket Statistics
- Generating Reports
Installation & Training to be performed as remote services Onsite option available
*Additional training available at $1500/day
Subtotal $19,500.00
Signature Date Shipping $0.00
Print Name Total $19,500.00
Quote LABQ21261 (833) 365-LABS
Confidential [email protected]

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Quote LABQ21261 (833) 365-LABS
Confidential [email protected]

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Cost Proposal
CP 22-15
Crossroads Software
210 W. Birch Street, Suite 207
Brea, CA 92821
Number:

San Marino Police Department
For:

Item No Item Description Quantity Price Taxable Amount
1 ZEBRA AIT, PRINTER, ZQ521, MEDIA WIDTH

4.45 in/113MM; ENGLISH/LATIN FONTS,
BLUETOOTH 4.1,

STND BATTERY,US/CANADA CERTS
7 $675.00 Yes $4,725.00
2 ZEBRA,ACCESSORY,QL420,QL320,QL220 AND
ZQ500,MOBILE AC ADAPTOR, US
7 $55.00 Yes $385.00
3 ZEBRA,ACCESSORY,ZQ500,USB CABLE WITH
TWIST LOCK 6 in
1 $15.00 Yes $15.00
4 Z-Select 4000D 3.2 mil Receipt Labels (4.0 inch
x

81.25 Ft (36 Rolls/Case)
2 $195.00 Yes $390.00
5 ZEBRA, ONECARE, ZQ510, ZQ520, ESSENTIAL,
3 DAY TAT NA, MX; 5 DAY TAT ROW, 3 YEARS,

COMPREHENSIVE
7 $170.00 Yes $1,190.00
Sub Total $6,705.00
Sales Tax $636.97
Total $7,341.97

9.500% on $6,705.00
Hardware cost per additional handheld setup (including tax): $1,050.65 Tuesday, February 01, 2022

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MSA Systems, Inc.
1340 S De Anza Blvd., Suite 103
San Jose, CA 95129-4644
Tel: 408-252-9000 Issue Expires
Fax: 408-252-9900 2/3/2022 3/31/2022
SHIP TO: Source Inside Support
San Marino PD

SPECIAL INSTRUCTIONS
ID Part Number Description Qty List Price Client Unit Price Client Extended Price
Zebra Printer and Accessories
1 ZEBRA AIT, PRINTER, ZQ521, MEDIA WIDTH 4.45"/113MM;
ENGLISH/LATIN FONTS, BLUETOOTH 4.1, STND
BATTERY,US/CANADA CERTS - TAA Compliant or Non TAA
compliant
7 $580.00 $4,060.00
2 Wall Charger ZEBRA,ACCESSORY,QL420,QL320,QL220 AND
ZQ500,MOBILE AC ADAPTOR, US 7 $50.00 $350.00
3 for programming ZEBRA,ACCESSORY,ZQ500,USB CABLE WITH
TWIST LOCK 6' 1 $14.50 $14.50
4 Z-Select 4000D 3.2 mil Receipt Labels (4.0 inch x

81.25 Feet - 36 Rolls/Case) 2 $145.00 $290.00
5 ZEBRA, ONECARE, ZQ510, ZQ520, ESSENTIAL,
PURCHASED WITHIN 30 DAYS OF DEVICE, 3 DAY
TAT NA, MX; 5 DAY TAT ROW, 3 YEARS,
COMPREHENSIVE 7 $170.00 $1,190.00
6 ZEBRA AIT, ACCESSORY, KIT, SOFT CASE,
ZQ520 7 $65.00 $455.00
3 Car Charger ZEBRA AIT, ACCESSORY, KIT, DC-DC VEHICLE
ADAPTER, CIG,12-24V, QLN/ZQ5/ZQ6 7 $30.00 $210.00
30 TERMS AND CONDITIONS
Services
(Non Taxable)
Service
Contracts
(Non Taxable)
$1,190.00
1) The Customer hereby places an order for and agrees to purchase the above items per the Terms listed below.

Software
2)
Equipment $5,379.50
3)
Subtotal $6,569.50
4)
5) CA Sales Tax tbd
Ground tbd
6) The terms of this quote supercede any customer terms and conditions. 7) This quotation supercedes any previous written or oral quotations from us. Due to the nature of our industry, pricing and availability are subject to change Total: $6,569.50 without notice, therefore, this quotation expires 30 days from the date shown above Price: The above price does not include sales, excise, use, value added tax (vat) and other taxes, levies or fees now in effect or hereafter levied by reason of this transaction. Customer shall pay all such taxes, levies and fees. The Products are being sold hereunder F.O.B., place of shipment.

Customer is liable for all shipping, media and insurance charges for the Products. All payments shall be made in United States dollars.

Payment terms: Invoices not paid within the specified Payment Terms period will incur a 1.5% fee per month. The Customer shall incur a $50 fee for each check returned due to insufficient funds. The Customer shall pay for all collection costs, including attorney fees and penalties as a result of not adhering to the payment terms.

Warranties: We make no warranty, expressed or implied, or indemnity relating to the Products. We assign all warranties, indemnities, and service features relating to the Products directly to Customer.

The following criteria must be met: (a) All returned items must have a valid Return Authorization prior to return - product received without an RMA number or an expired RMA number will be returned unopened, (b) all original manufacturer's packaging (both inside and outside) must be returned, (c) NO writing on any boxes, (d) all manuals, cables, warranty cards, static bag, etc must be included; just as you received them and (e) all product must be clean and without scratches or usage marks of any kind. Credit will be issued only after inspection. Items opened and used are NOT returnable under any condition.

Returns: Software, parts, cables, printer consumables (labels, ribbons, and print heads), TEC and Fujitsu/ICL products are not returnable. All DOA requests must be made within 5 days of receipt; all other RMA requests must be made within 10 days of receipt. All returns/exchanges will incur a minimum restocking fee of 10-25% (varies by manufacturer and condition) or $50, whichever is more.

Quote#
CM-020322-004

SALES QUOTE
Account Manager
Christi Melendez CM
Ground unless otherwise specified

SHIP VIA

PAYMENT TERMS
Net 30 Days
Quotation Prepared For: SHIP TO:

File: Quote San Marino Police Department ZQ521 020322 Page 1 of 1

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Memduh Gorkem
[email protected]

MAG SOFT LLC
49 Philip Ave
Elmwood Park,
NJ 07407
Feb 1st, 2022
San Marino Police Department
Re: Cost Proposal for Hardware Purchase for
To: Procurement Department
You can find our Cost Proposal bid below. We look forward to working with you. Sincerely,
Memduh Gorkem
[email protected]

MAG SOFT LLC

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Cost Proposal
Item
Number Item Description Quantity Price Taxable Amount
1 ZEBRA AIT, PRINTER, ZQ521, MEDIA WIDTH 4.45
in/113MM; ENGLISH/LATIN FONTS, BLUETOOTH 4.1,
STND BATTERY,US/CANADA CERTS 7 $720.00 YES $5,040.00
2 ZEBRA,ACCESSORY,QL420,QL320,QL220 AND
ZQ500,MOBILE AC ADAPTOR, US 7 $85.00 YES $595.00
3 ZEBRA,ACCESSORY, ZQ500,USB CABLE WITH
TWIST LOCK 6 in 1 $18.00 YES $18.00
4 Z-Select 4000D 3.2 mil Receipt Labels (4.0 inch x

81.25 Ft (36 Rolls/Case) 2 $190.00 YES $380.00
5 ZEBRA, ONECARE, ZQ510, ZQ520, ESSENTIAL,
3 DAY TAT NA, MX; 5 DAY TAT ROW, 3 YEARS,
COMPREHENSIVE 7 $170.00 YES $1,190.00
Sub Total $7,223.00
Sales Tax 9.50% on $7,223.00 $686.18
Total $7,909.18

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FirstNet Pricing Proposal for San Marino Police
Benefits of FirstNet:

Dedicated Highly Secure Network 2/3/2022
Dedicated US Based 24x7x365 Customer Service
Priority and Preemption on the Network
FirstNet Local Control Portal, First Responder Applications, and Access to Deployable No Throttle
FirstNet Pricing Options:
# of Users: FirstNet Monthly
Unit Cost:

Estimated Monthly
Cost:

FirstNet Smartphone Unlimited Enhanced
Smartphone Users (2yr)
Unlimited Voice, Text, Data 4 $44.99 $ 179.96
Monthly Total Cost (excl taxes) $ 179.96
Equipment
Apple iPhone 12 64GB 4 $0.00 $0.00
Otterbox Defender Pro 4 $ 42.00 $ 168.00
One Time Total Cost (excl taxes) $ 168.00

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
Over the past few years the City Council has raised the issue of whether or not to place a vacancy tax measure on the ballot. Further, in the most recent budget priorities exercise, a majority of the Council indicated a desire for such a measure. A vacancy tax would levy a charge on properties that are not occupied, which limit the available housing stock, and create potential safety and maintenance concerns.

DISCUSSION
In 2018 Oakland adopted a vacancy tax. The cities of Santa Cruz, San Francisco and Los Angeles are considering placing such measures on the ballot as well. There are several issues and options associated with such a tax, including, but not limited to:
● Which properties are subject to the tax;
● Which properties are exempt from the tax;
● Duration of vacancy triggering the tax;
● Method of determining vacancy;
● Amount of the tax;
● Use of the tax proceeds;
● Date of the Election
TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Joseph Montes, City Attorney
DATE: March 9, 2022
SUBJECT: DIRECTION TO STAFF TO PREPARE VACANCY TAX BALLOT

MEASURE
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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Given these various policy issues, staff recommends that the Council allow the City Attorney’s office to work with the Legal/Legislative liaisons to craft a draft measure for consideration by the entire Council at a future Council meeting.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact associated with crafting a draft ballot measure.

RECOMMENDATION
Staff recommends the Council direct the City Attorney’s office to work with the Legal/Legislative Liaisons to draft a vacant property tax ballot measure and return to the Council for its consideration. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to direct the City Attorney’s office to draft a vacant property tax ballot measure, working with the Legal/Legislative liaisons, and return with same for Council consideration at a future Council meeting.”

ATTACHMENTS
None.

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
The San Marino Community Church has requested a Special Event Permit and Reservation of Lacy Park for their annual Easter Sunrise Service. This service has taken place in Lacy Park for many years on the annual Christian holiday of Easter. The San Marino Community Church is a 501(c)(3) non-profit organization and has filed a Special Event Permit Application to hold a service in Lacy Park on April 17, 2022. Since there is not a formal policy addressing entrance fee collection during early openings of the Park, only the City Council can determine if entry fees can be waived or not.

DISCUSSION
The San Marino Community Church first held its Easter service at Lacy Park in 2020; they have since returned annually to request use of the facility. The service brings about 300 people to Lacy Park but has not negatively impacted the facility or surrounding neighborhood.

The Special Event Permit Application has been reviewed by staff and is included as Attachment 1 to this report. The service will bring in an estimated 300 attendees again this year and will consist of a live band, audio/visual equipment, and amplified sound. There will be two services for this event, one at 7:00 AM and the second at 8:30 AM. Staff would need to open the park TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Nicole Cuadras, Community Engagement Manager
DATE: March 9, 2022
SUBJECT: APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022,

FOR SAN MARINO COMMUNITY CHURCH SUNRISE SERVICE

SPECIAL EVENT
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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for set-up at 4:30 AM on the morning of April 17 at the applicant’s request. At no point will the park be closed to other patrons, but the applicant is requesting that non-residents attending the service not have to pay an entry fee. The San Marino Community Church has sent letters to surrounding properties to notify them of the amplified sound associated with this event. As of this staff report, the City has not received any contact from residents regarding the notice.

FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact would be the potential entrance fees of any non-residents from 4:30 AM to 10:30 AM on the day of the event.

LEGAL REVIEW
The City Attorney has reviewed the staff report and approved it as to legal form.

RECOMMENDATION
Staff recommends that the City Council review the Special Event Permit Application from the San Marino Community Church for the Sunday Easter Sunrise Service event and waive entry fees to Lacy Park and staff fees associated with the event. If the City Council deems the application satisfactory, an appropriate motion would be:
“I move to waive entry fees to Lacy Park associated with the San Marino Community Church Sunday Easter Sunrise Service event.”

ATTACHMENTS

1. San Marino Community Church Special Event Permit Application

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San Marino City CouncilMarch 9, 2022

San Marino City Council
March 9, 2022