San Marino City Council
March 9, 2022

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 9, 2022 AT 6:00 P.M.

SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.

CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, members of the public must follow the State and County Health Department’s current Health Officer Orders, which require wearing a mask indoors. Given the seriousness of COVID-19, you are encouraged to watch or listen to the meeting from home, or provide input electronically, if you do not feel comfortable attending in person.

CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 2 OF 6
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/89654580287
Meeting ID: 896 5458 0287
2) Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 896 5458 0287
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 3 OF 6

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read.

However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK 2022

2. PRESENTATION FROM GREATER LOS ANGELES COUNTY VECTOR

CONTROL DISTRICT REPRESENTATIVES

NEW BUSINESS

3. AWARD OF A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT IN THE AMOUNT OF $121,643 TO DEWBERRY ARCHITECTS, INC., FOR

POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY PROJECT NO. 21-30-1001
Recommendation: Staff recommends that the City Council award a professional architectural services agreement in the amount of $121,643 to Dewberry Architects, Inc., which is attached as Attachment 1 to the staff report, for the San Marino Police Department’s Space Utilization and Needs Assessment Study Project No. 21-30-1001, and authorize the City Manager to execute the agreement on behalf of the City.

4. APPROVAL OF ORDINANCE NO. O-22-1387 (FIRST READING) AMENDING

THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM START

DATES, DISSOLVE THE RECREATION COMMISSION, AND ADJUST BOARD

AND COMMISSION MEETING DATES AND TIMES
Recommendation: Staff recommends that the City Council waive full reading and introduce for first reading by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Decommission the Recreation Commission, and Adjust Board and Commission Meeting Times.

CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 4 OF 6

CONSENT CALENDAR

5. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR FEBRUARY 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of February 2022.

6. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JANUARY 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of January 2022.

7. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of February 9, 2022, the regular meeting of February 9, 2022, and the adjourned regular meeting and special meeting of February 25, 2022.

8. ADOPTION OF RESOLUTION NO. R-22-09 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-09 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.

9. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the March 9, 2022 report on the City’s response to the COVID-19 Pandemic.

10.AUTHORIZE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH

SAN MARINO UNIFIED SCHOOL DISTRICT FOR LIBRARY SERVICES Recommendation: Staff recommends that the City Council approve the agreement between the San Marino Unified School District and the City of San Marino for professional library services, and authorize the City Manager to execute an agreement on behalf of the City.

11.ACCEPTANCE OF DONATIONS TO THE POLICE AND FIRE DEPARTMENTS

FROM THE CHINESE CLUB OF SAN MARINO
Recommendation: Staff recommends that the City Council (1) accept the donation of $20,000 from the Chinese Club of San Marino; (2) approve the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-30-3601-0000: Police Donations Received); and (3) approve the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-34-3601-0000: Fire Donations Received).

CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 5 OF 6

12. APPROVAL OF THE INSTALLATION OF SAN MARINO SCHOOLS

FOUNDATION STREET POLE BANNERS
Recommendation: Staff recommends that the City Council approve a request from the San Marino Schools Foundation (SMSF) that is in accordance with Resolution No. R-14-22 for the installation and display of banners between April 1 through June 15, 2022, subject to reimbursement of one-half of the installation costs by SMSF.

13. APPROVAL OF AN AGREEMENT TO PROCURE AUTOMATED LICENSE PLATE READER CAMERAS FROM FLOCK GROUP INC. IN AN AMOUNT NOT TO EXCEED $24,750, AND TO WAIVE BIDDER REQUIREMENTS PER SMCC 02.06.05.B.2B
Recommendation: Staff recommends that the City Council approve and authorize the City Manager to enter into an agreement with Flock Group Inc. for the procurement and installation of nine automated license plate reader cameras not to exceed $24,750.

14. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND CROSSROADS SOFTWARE, INC. FOR ELECTRONIC CITATION AND

CRASH REPORTING SOFTWARE
Recommendation: Staff recommends that the City Council authorize the City Manager to enter into an agreement with Crossroads Software, Inc. for electronic citation and crash reporting software in the amount of $65,300, the purchase of mobile printers from MSA Systems Inc., in the amount of $7,081, and the purchase of cellular phones from AT&T.

15. DIRECTION TO STAFF TO PREPARE VACANCY TAX BALLOT MEASURE Recommendation: Staff recommends that the City Council direct the City Attorney’s office to draft a vacant property tax ballot measure, working with the Legal/Legislative liaisons, and return with same for Council consideration at a future Council meeting.

16. APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022, FOR SAN MARINO

COMMUNITY CHURCH SUNRISE SERVICE SPECIAL EVENT
Recommendation: Staff recommends that the City Council waive entry fees to Lacy Park associated with the San Marino Community Church Sunday Easter Sunrise Service event.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 6 OF 6

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Dated: March 4, 2022 CHRISTINA BAKER
Posted: March 4, 2022 CITY CLERK

City Manager’s Report and
Operational Dashboard
February 2022 Recap

0 0 0 0 0 0
0 0
1 0 0 0
0 0 0
1 0 0
1 Jul Aug Sept Oct Nov Dec Jan Feb0 Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 20-21 FY 21-22
1 0 0
2 3
2 1
1 2
1 1
0 0 0
2 1
0 1
2 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 20-21 FY 21-22
56 62
55 54
56 101
55 58
53 47 55
81 74
60 66
75 55
89 86
69 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 20-21 FY 21-22
87 77
72 84
95 97
66 63
68 60
89 82
79 79
72 80 85
119
94 75
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 20-21 FY 21-22
FIRE
FY Total:

YTD: 940
683
FY Total:
733
YTD:
574
FY Total:
14 YTD:
6 YTD:
2 FY Total:
1

0:06:00
0:06:37 0:06:33
0:05:34 0:05:47 0:05:47 0:06:22
0:05:44
0:06:25 0:05:51 0:05:44 0:06:46 0:06:05
0:05:38 0:05:41 0:05:37 0:05:56 0:06:05 0:06:00 0:06:01 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 20-21 FY 21-22
0:01:56
0:01:42 0:01:47
0:01:56
0:01:47 0:01:50
0:01:48
0:01:420:01:33
0:01:14 0:01:19 0:01:22
0:01:05 0:01:05
0:00:54
0:01:16 0:01:11
0:01:02 0:01:05 0:01:03
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 20-21 FY 21-22
0:01:18
0:01:33
0:01:10
0:01:32 0:01:34 0:01:29 0:01:32 0:01:38
0:01:10
0:01:11
0:01:19
0:01:28
0:00:52 0:00:48
0:01:02
0:00:52 0:00:57
0:01:15
0:01:00 0:01:04
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 20-21 FY 21-22
FIRE
FY Avg:

YTD Avg: 0:01:25
0:00:59
FY Avg:
0:01:40 YTD Avg:
0:01:05
FY Avg:
0:06:02 YTD Avg:
0:05:58

1 0 0
1 1 1
2 0
3 3
1 3
0 3
1 1
0 0 0
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Engagement Events
FY 20-21 FY 21-22
18 22
11 20
13 23
19 20
17 22
14 15
12 18
28 16
19 18
16 11
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part 1 Crimes*
FY 20-21 FY 21-22
POLICE
*Part 1 Crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson
December 2021 FY to Date
Speed (6) Speed (32)
Unsafe lane change (3) Unsafe lane change (22)
Failure to yield (0) Failure to yield (8)
Failure to stop at red (1) Failure to stop at red (8)
Top Causes of Collisions
FY Total:

YTD: 214
138
FY Total:
16 YTD:
5

9 7
8 11
7 6
13 3
4 1
2 4
5 6 1
2 5 5
2 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Businesses
FY 20-21 FY 21-22
11 20
15 8
9 8 7 9 9
6 4
9 13
7 12
10 3 2
6 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 20-21 FY 21-22
74 53
74 63
52 66
54 45
50 70
62 91 93 88 91
77 52
70 76
82 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 20-21 FY 21-22

COMMUNITY DEVELOPMENT
FY Total:
115
YTD:
629
FY Total:
754
YTD:
56 FY Total:
75 YTD:
28

84 45
68 101
37 75
85 86
110 117
103 101
71 75
78 88
68 41 38
69 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 20-21 FY 21-22
0 1 2 1 1
2 4
0 4
7 1
3 2
5 4 4
1 3
4 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 20-21 FY 21-22
1 3
1 2
1 2
1 2
0 1
0 2
4 1 1
2 3
2 3
1 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 20-21 FY 21-22

COMMUNITY DEVELOPMENT
FY Total:
26 YTD:
17 FY Total:
16 YTD:
26 FY Avg:
84 YTD Avg:
66

1292 1198 1144
1020 1048
1198 1,159 911 986 921 933 977
1,053 1,000 958 927 928 928 1,030
870
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: Digital Catalog
FY 20-21 FY 21-22
2662 2884 2907 2417 2555 2,540
2,398
5,152 4,687 3,708 3,366
10,857
13,667 13,913 13,582 14,406 12,954 12,826
14,677 13387
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: In Person*
FY 20-21 FY 21-22
3523
424 257
839 249
878
177
715 736 1144 585 867
8,048
1,606
785
3,856
644
412
509
533 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Participants
FY 20-21 FY 21-22
32 22
27 37
16 11 13
22 24
49 13
52 40
20 58
27 28
17 29
17 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 20-21 FY 21-22

COMMUNITY SERVICES
*In FY 20-21, in-person circulation was via curbside pickup until June 2021, when the Library reopened to visitors and curbside pickup was discontinued.

FY Total:
10,392
YTD:
109,412
FY Total:
12,787
YTD:
7,694
YTD:
236
FY Total:
318
YTD:
16,393
FY Total:
46,133

$4,332,822
$3,755,102 $2,283,740
$1,839,562
$1,695,205
$2,351,836
$2,673,465
$1,610,426
$2,608,028
$2,082,134
$1,575,099
$3,002,962
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713 $1,711,798
$1,871,406
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 20-21 FY 21-22
$365,175
$951,994 $789,690 $893,919
$882,114
$8,461,707
$3,880,786
$1,696,518
$885,829
$6,891,515
$4,084,349
$1,004,739
$343,813
$959,400
$792,531
$830,473
$1,180,975
$8,837,915
$3,990,941
$331,126
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 20-21 FY 21-22

FINANCE
Note: February numbers are preliminary until books are officially closed next month.

FY Total:
$30.8m
YTD:
$17.2m
YTD:
$21m
FY Total:
$29.8m

$69,365
$126,629
$203,120
$115,268
$150,764
$128,802
$151,846
$130,797
$119,911
$195,128
$108,281
$335,197
$95,726
$173,033
$144,289
$191,509
$147,045
$112,783
$131,142 $118,226
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 20-21 FY 21-22
$4,625
$33,890
$16,790
$8,459
$6,250
$16,045
$15,065 $11,332
$10,351 $12,451 $12,684 $14,090
$3,346 $4,570
$9,848
$32,477
$8,057
$107,977
$21,356 $22,680
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
COVID-19 Expenses
FY 20-21 FY 21-22

FINANCE
Note: February numbers are preliminary until books are officially closed next month.

FY Total:
$162,032
YTD:
$210,311
YTD:
$1,113,753
FY Total:
$1,835,107

$34,177,850
$31,078,571
$29,819,586
$28,384,905 $27,751,395
$33,701,344
$34,982,443
$35,039,933
$33,784,836
$38,194,608
$40,886,859
$39,918,291
$36,168,260
$35,388,265
$32,098,787
$30,384,198
$29,992,080
$36,414,654
$38,873,966
$39,427,777
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance (In Bank)
FY 20-21 FY 21-22
$12,068,456
$10,994,876
$9,305,633
$8,270,093
$7,369,762
$13,353,326
$14,920,377
$11,953,469
$10,850,773
$15,412,645
$17,766,025
$15,363,870
$12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$15,209,508
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 20-21 FY 21-22

FINANCE
Note: February numbers are preliminary until books are officially closed next month.

65% 65% 65% 65% 65% 65%
69%
65% 65%
58% 59%
51%
58%
52% 48%
59% 59%
50% 50% 47%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Appraisal Completion Rate
FY 20-21 FY 21-22

8.7%

7.8% 7.8%

10.0%

7.8% 7.3%

10.7% 10.7% 10.0%

6.7%

4.8% 4.8%

2.9%

7.7%

3.8%

7.7%

9.0% 8.8%

9.0% 9.0%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 20-21 FY 21-22
44 44 45 45 46 47 45
45 45 46
52 45
70 64 61 57 56 53 51 52
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 20-21 FY 21-22
94 95 95
93 95
97 92
93 94
97 99 99
101
96 100
96 94
92 94
93 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees
(104 budgeted)
FY 20-21 FY 21-22

HUMAN RESOURCES
FY Avg:
95 YTD Avg:
96 FY Avg:
46 YTD Avg:
58 FY Avg:

8.1%
YTD Avg:

7.3%
FY Avg:
63%
YTD Avg:
53%

22 21 22 22 19

10.3 10
14 25 10 10 10 10
2 8 8
48 21
51 35
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Cumulative Workers' Comp Days Off
FY 20-21 FY 21-22
0 1
0 1 1
3 4 2
1 0 0 0 0
5 1
2 9
1 12
5 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 20-21 FY 21-22
35 35 35 36
35 33
41 40
37 36 36 37 37 40 40 38
45 44
48 47
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 20-21 FY 21-22

HUMAN RESOURCES
FY Avg:
36 YTD Avg:
42 FY Total:
12 YTD:
36 FY Total:
180.3
YTD:
198
Note: Numbers for the Cumulate Workers’
Comp Days Off for FY 21-22 have been
corrected based on a correction to the
calculation.

100% 100%
67%
80%
100%
86%
100% 100% 100%
100% 100%
100%
100%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 20-21 FY 21-22
0 1 1
3 5 5
7 4
1 1
0 0
7 6
0 0
1 1 1
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 20-21 FY 21-22
89%
74%
96% 96%
86% 83% 81% 82% 76%
100%
60%
82%
48%
83%
83%
89% 85% 85% 82% 83%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 20-21 FY 21-22
35 23 24
37 72 70
57 45
25 35
57 67
55 57
89 82
71 39
55 58
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 20-21 FY 21-22

PARKS & PUBLIC WORKS
FY Avg:
84%
FY Total:
28 YTD:
16 FY Avg:
93%
YTD Avg:
100%
YTD:
506
FY Total:
547
YTD Avg:
80%

6%
12%
5%
3%
12%
8%
17%
5%
4% 4%
2%
4%
4% 3% 2% 1%
6%
3%
6%
9%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 20-21 FY 21-22
3 3 2 2
1 2 2 2 2
4 4 4 4 4
2 2
3 2 2 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Construction
FY 20-21 FY 21-22
0 1
2 3 3
2 3 3
2 2 2 2 2 2 2
3 3
3 5
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Design
FY 20-21 FY 21-22

PARKS & PUBLIC WORKS
FY Avg:

6.8%
YTD Avg:

4.3%

ITEM 1 – PRESENTATION OF PROCLAMATION FOR
NATIONAL LIBRARY WEEK 2022

THIS PAGE LEFT BLANK INTENTIONALLY

ITEM 2 – PRESENTATION FROM GREATER LOS

ANGELES COUNTY VECTOR CONTROL DISTRICT

REPRESENTATIVES

THIS PAGE LEFT BLANK INTENTIONALLY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Well-Maintained Infrastructure

BACKGROUND
The adopted FY 2021-22 capital improvement plan includes funding for a professional review and assessment of the San Marino Police Department’s facility and space utilization. The Police Station has incurred numerous repairs and upgrades over the past several years, intended to make the structure more suitable in the short-term for daily operations. A space utilization and needs assessment will help provide an understanding of the Police Department’s existing facility and space needs in both the short and long-term and inform future decision-making as it relates to the facility. As such, the Parks and Public Works Department solicited for proposals and is recommending Dewberry Architects, Inc., of Pasadena to perform the space utilization and needs assessment study.

DISCUSSION
On December 1, 2021 the Department invited qualified, interested firms via PlanetBid.com to submit proposals for professional architectural services to prepare a space utilization and needs assessment for the San Marino Police Department’s existing facility.

On January 11, 2022, the solicitation process closed. A total of 5 proposals were received. After extensive review of the proposals by Parks and Public Works and Police personnel, the 3-highest ranked consultants based on professional qualifications and relevant experience (Dewberry Architects, SVA Architects, and PBK Architects) were invited to interview with City TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Michael Throne, PE, Director of Parks and Public Works/City Engineer John Incontro, Chief of Police
DATE: March 9, 2022
SUBJECT: AWARD OF A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT IN THE AMOUNT OF $121,643 TO DEWBERRY
ARCHITECTS, INC., FOR POLICE DEPARTMENT SPACE
UTILIZATION AND NEEDS ASSESSMENT STUDY PROJECT NO.
21-30-1001
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

representatives of police and public works. At the conclusion of the consultant interviews, staff has determined that the firm Dewberry Architects, Inc is most-well qualified for the project and is recommending an award of contract to them. This is due to Dewberry Architects’ extensive experience performing space needs studies for both municipal and law enforcement facilities throughout Southern California, as well as the robust community engagement plan they discussed during their interview with staff.

The project will commence immediately upon approval and is anticipated to be completed by September of 2022.

FISCAL IMPACT & PROCUREMENT REVIEW
The adopted FY 2021-22 Capital Improvement Plan budget includes $125,000 in account no. 394- 30-4600-1001 (PD Utilization Study) for professional architectural services related to the review, assessment, and preparation of a report related to the Police Department Space Utilization and Needs Assessment Study. The cost of the professional services agreement with Dewberry Architects, Inc is $121,643 and therefore no new budget appropriation is necessary at this time as it is within the adopted FY 2021-22 budget.

The Finance Director has reviewed this staff report for procurement compliance with San Marino City Code §02.06.05.A.3.

LEGAL REVIEW
The City Attorney reviewed the proposed agreement and has approved it to legal form.

RECOMMENDATION
Staff recommends that the City Council proceed with awarding a professional architectural services agreement with Dewberry Architects, Inc., for a professional review and assessment of the San Marino Police Department’s facility and space utilization. If the Council concurs, an appropriate motion would be:
“I move to award a professional architectural services agreement in the amount of $121,643 to Dewberry Architects, Inc., which is attached as Attachment 1 to the staff report, for the San Marino Police Department’s Space Utilization and Needs Assessment Study Project No. 21-30- 1001, and authorize the City Manager to execute the agreement on behalf of the City.”

ATTACHMENTS

1. Professional design services agreement
a. Exhibit A: Scope of Work
b. Exhibit B: Cost Proposal

2. Dewberry Architects, Inc., statement of qualifications and proposal

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
DEWBERRY ARCHITECTS, INC.
300 NORTH LAKE AVENUE
PASADENA, CA 91011
This Professional Service Agreement (“the Agreement”) is made as of March 9, 2022 (the “Effective Date”), by and between Dewberry Architects, Inc. (“Consultant”), a California corporation, and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2023 unless sooner terminated as provided in Section 5.0 of this Agreement.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $121,643. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section

02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00).

4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end

of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five (5) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.

Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. Larry Hlavacek is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive

San Marino, California 91108
Attn: City Manager
To Consultant: Dewberry Architects Inc.
300 North Lake Avenue
Pasadena, CA 91011
Attn: Larry Hlavacek, AIA

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive

termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.

All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best’s rating no less than A:VIII unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability Coverage form (CG 0001); (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance; (3) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, (4) Professional Liability: Insurance Services Office Professional Liability Coverage form RHIC 6101. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: $1,000,000 per

accident for bodily injury and property damage; and (4) Professional Liability: $1,000,000 per claim/aggregate.

12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled by Consultant except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) coverage shall be primary insurance as respects City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant’s scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.

12.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, agents, and volunteers.

12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant guarantees that, at the option of the City Manager, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement. Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.

13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. Indemnity for Design Professional Services. To the maximum extent permitted by law, and to the extent caused by the acts or omissions of Consultant, its employees, or its agents in connection with the performance of design professional services under this Agreement, Consultant shall hold harmless and indemnify City, and its officials, officers, employees, volunteers, and agents serving as independent contractors in the role of City officials (collectively, “Indemnitees”), with respect to any and

all claims, demands, causes of action, costs, expenses liability, loss, damage or injury in law or equity, to property or persons, including wrongful death, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses (collectively, “Claims” hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, that arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, subcontractors, or agents in the performance of its design professional services under this Agreement. With respect to such Claims, Consultant shall, at its own cost, expense, and risk, defend Indemnitees in any action or actions filed in connection with any Claims with counsel of Indemnitees’ choice, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees to the extent caused by the acts or omissions of Consultant, its employees, or its agents, as determined by judicial decision or agreement of the Parties.

13.2. Other Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Damages” hereinafter) not covered by Subsection 13.1, Consultant shall, to the maximum extent permitted by law, defend, indemnify, and hold Indemnitees free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement

13.3. Consultant must obtain executed indemnity agreements with provisions identical to those in Sections 13.1 and 13.2 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence,

except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of this Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure, or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would

conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second who must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer..

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Marcella Marlowe, Ph.D.

City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joseph Montes
City Attorney

CONSULTANT
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)

Exhibit A
Scope of Services
Scope of Services found on the following page.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Our team’s expertise in law enforcement facilities and their operations gives us a deep understanding of the issues confronting the San Marino Police Department and the desire to support your core value of “Pride in Service”. As part of this space utilization and needs assessment study, Dewberry partners directly with the Police Department to identify the opportunities and challenges associated with your existing facility and the impact of future needs so that all project stakeholders have the necessary information to make informed decisions moving forward.

The following narrative captures our detailed project approach in response to your scope of work identified in your request for qualifications & proposals.

PROJECT KICK-OFF AND VISIONING
We launch your project with a formal kick-off meeting
that includes all project leadership, planning team
and stakeholders to introduce all team members and
to review project scope, lines of communication, and
schedule. This meeting establishes a collaborative
environment for the planning process laying the
groundwork for consensus-building. An important part
of this meeting will be a visioning exercise that confirms and establishes system-wide priorities and measures of
success for the Police Department and the City of San
Marino.

CRITICAL SUCCESS FACTORS
Developing the project’s Critical Success Factors at the beginning of the project sets the benchmarks to assess
the ultimate success of the project. We understand these factors are often different and dependent on the goals
and metrics of each stakeholder. Our process provides
an opportunity for all of these factors to be considered and for all stakeholder groups to reach consensus on the key elements of the project necessary to ensure success.

The Critical Success Factors become a living document
revisited at each phase of the project to measure
progress and make revisions or adjustments necessary as the project evolves.

DOCUMENTATION AND COMMUNICATION
Dewberry generates formalized meeting notes
documenting all decisions made and distributes them
to all stakeholders as a record of every meeting. These notes become the basis for regular project meeting
minutes that track the status of tasks and milestone
deliverables. An important factor is the discussion of the logistics of existing facility observations and in-person meetings to meet any applicable pandemic safety
guidelines and maintain the health and safety of all team members. Discussions will define protocols for safe
access to all elements of the facility, required personal protective equipment, and other practical information
important to undertaking the physical assessment.

Meeting locations, attendees, and logistics will also be reviewed and confirmed. Our team is fully prepared and
able to support onsite meetings and facility observations.

We are also experienced in leading virtual meetings using a wide variety of online meeting platforms if necessary.

EXISTING CONDITIONS ASSESSMENT

REVIEW OF EXISTING DOCUMENTATION
Before our team arrives onsite to perform your
facility assessment, we collect and review all available documentation including existing building facility plans, facility conditions report, documentation related to
operational costs, information regarding building/system modifications, scheduled/budgeted projects, and any
recordkeeping associated with facility maintenance. If
available, the team would also review all San Marino
Police Department operational information including
departmental organizational structure, typical shift
information, call data/information, and community
demographic information for our team to have a clear
understanding of your current operations.

PROJECT APPROACH

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

FACILITY ASSESSMENT OBSERVATION
Our team performs a comprehensive evaluation of your existing facilities to fully understand the challenges your Departments face during daily operations, the level of investment required, and the suitability for renovation or adaptive reuse of your facility from a physical condition standpoint. We embed our team of architects and engineers into your facility to verify and document the existing conditions and develop a detailed space-by-space description used to evaluate the facility for potential rehabilitation or expansion. Dewberry uses nationally recognized systems of space evaluation for law enforcement facilities developed by the International Association of Chiefs of Police (IACP) and the Commission on Accreditation for Law Enforcement Agencies (CALEA) to evaluate each department and space, creating a room-by-room analysis that identifies deficiencies in space or functional adjacency. We also meet with facility and building managers to understand the facility history and review facility data including maintenance records, utility information, and any available architectural/engineering plans and specifications.

Deficiencies are noted in a detailed report that documents the existing physical condition and identifies operational deficiencies. Evaluation of building systems include security electronics and HVAC systems, mechanical, electrical, plumbing, fire protection, telecommunication, and life safety, site utilities, emergency and backup generator power, drainage systems, and water distribution capacity and storage. The report includes existing facility photographs that highlight code or adjacency issues as well as existing facility floor plan diagrams that document current uses.

Examples of spaces and evaluations include the following:

PUBLIC LOBBY / RECEPTION SPACE
• Line of sight from secure staff areas into public reception spaces • Secure separation between staff areas and public reception spaces • Ballistic rated public service counter/window area
• Access to public restrooms and accessible facilities
• Access to public conference room to meet with community members • Access to public meeting room for hosting community groups or training meetings • Evaluation of lobby hours, staffing and supervision, and security access control

WORKSPACE ENVIRONMENT
• Size standards for staffing position
• Adequate storage needs to support operations
• Appropriate level of privacy and acoustical control
• Ergonomic systems furniture, task lighting, and environmental controls • Functional adjacencies and position of supervisory personnel

CONFERENCE/TRAINING ROOMS
• Adaptable/flexible layouts with moveable and storable furniture solutions • Wireless and physical data connections
• Durable, functional chairs that accommodate equipment belts • Advanced multi-media capability with large format displays and speakers • White boards, tack boards, and display areas for presentations and notices • Acoustical controls and environmental controls
• Lighting control system and window covering controls
Secure reception at Romeoville
Police Headquarters
Office/Admin Area at Tolleson Police
& Court
Conference/Training Room at
DeKalb Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

LOCKER STORAGE (PERSONAL AND GEAR)
• Adequate size for multiple uniforms, civilian clothes, turnout gear, and body armor • Secure weapons storage compartment
• Electrical power and ventilation for equipment
• Proximity to fitness area, showers, and restrooms
• Durable materials with integrated seating
• Gear bag/duty bag storage available
• Equipment storage and recharging stations
• UV light protection

BREAK ROOMS
• Variety of seating areas and use of flexible furniture systems • Access to power stations and computer/internet connectivity • Durable countertop preparation areas, sink, and appliances including ice maker • Location convenient to staff workspaces
• Connection to outdoor secure space with protected sightlines from the public

FITNESS ROOM
• Adequate space and power requirements for cardio, strength, and crossfit equipment
• Proper lighting and ventilation including exhaust and ceiling fans • Access to outdoor workout areas and natural lighting
• Rubber sports flooring and large mirrors to support activities • Rehydration station and cleaning station

COMPUTER SERVER ROOM / IT SYSTEMS
• Secure access and CCTV monitoring of the room
• Dedicated mechanical system to control temperature, humidity levels for equipment • Securable equipment racks accessible from both sides
• Adjacent to IT technician office and workshop area
• Provide clean agent fire suppression system to prevent water damage

REPORT WRITING / POLICE FORMS
•Individual workspace with electrical power and data connections • Access to report forms
• Observable by supervisory personnel
• Ergonomic systems furniture, task lighting, and environmental controls • Copier / workspace area with supply storage

PARKING/FLEET AREAS
• Located near secure staff entry
• Secure perimeter fencing and gate with access control • Proper lighting levels and CCTV surveillance
• Electric vehicle charging stations
• Covered or enclosed parking areas for public safety vehicles

INTERVIEW ROOMS
• Sound isolation between rooms and sound absorbing materials within the room • Sound separation from other rooms
• Proper isolation of suspects
• Secure path to interview rooms
• High quality A/V recording capabilities
• Furniture selection for interview setting
• Dedicated adjacent restroom for suspects
911 Dispatch at Calaveras County
Sheriff’s Administration Facility
Staff Break Areas at Glen Ellyn
Police Headquarters
Fitness Room at DeKalb Police
Headquarters
Lockers at Bartlesville Public Safety
Complex
Secure Parking at Hanover Park
Police Headquarters
Interview Room at Glen Ellyn
Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

HOLDING AREAS
• Sound and sight separation of male, female, and juvenile offenders • Secure interlocking vestibule entry/exit points
• Sightlines and CCTV monitoring of holding rooms from booking station • Security partitions/ceilings with attack rated glazing assemblies • Detention doors with security hardware and access control systems • Anti-ligature detention fixtures with secure maintenance access points • Durable and cleanable high-performance coatings with flushable floor drains

PROPERTY / EVIDENCE INTAKE
• Adjacent to patrol operations
• Workspace to accommodate equipment and supplies for securing evidence • Direct access to secure evidence lockers & refrigerated unit • Access to power stations and computer/internet connectivity • Durable / cleanable countertops
• Video surveillance of area protecting the chain of custody

PROPERTY / EVIDENCE STORAGE & EVIDENCE COLLECTION

VEHICLE COLLECTION BAYS
• Secure access control and monitoring including biometrics and CCTV surveillance • Secure perimeter partitions and security doors
• Modular storage options including fixed shelving, high-density storage, and files • Secured storage areas for weapons, narcotics, and currency • Dedicated exhaust system for narcotics storage
• Proper lighting, task lighting, temperature, & humidity controls to preserve evidence • Refrigerated storage for biological evidence
• Secure-side access to evidence lockers and refrigerated unit • Secure evidence technician workspace
Secure Storage at Hanover Park
Police Headquarters
Tech Friendly Staff Areas at
Bartlesville Public Safety Complex
Holding areas at DeKalb Police
Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

SPACE NEEDS ASSESSMENT
During this phase, Dewberry distributes customized law enforcement programming surveys for completion by each department within your organization. The survey results provide important information regarding the organizational structure of each department, daily operations, storage needs, critical adjacencies with other departments, and future growth in departmental staff that will be primary determinants of space needs. Our team researches City population projections, historical staff growth, call volume, and department service roles/points. Current and future organization of each department and the services or functions needed by each department will also be identified in order to make projections of future needs. The space needs assessment phase will be conducted in several steps:

UNDERSTANDING OPERATIONS, ORGANIZATION, AND STAFF ALLOCATIONS Our team must develop a full understanding of how each of your individual departments within the San Marino Police Department are staffed, operated, managed, and organized and what your service targets, levels, and staffing are to accurately assess where deficiencies or overlaps occur. We use the following steps to develop this understanding:
• Conduct interviews with each unit within your Department, City Emergency Manager, City personnel, and external
stakeholders
• Document detailed descriptions of staffing positions, responsibilities, and anticipated future trends needed to address critical service areas or needed skills
• Document typical shift schedules and hours of operation to understand the interaction between shifts and other
staffing groups
• Review current operational documents to develop an
understanding of current practices utilized by each
operational unit and future operational trends that could impact staffing levels and needs
Following the initial interviews and information collection, an assessment of current operations will be developed for use as a baseline summary to assess future needs and staffing.

CURRENT DEPARTMENT STAFFING AND OTHER RESOURCE NEEDS
Our team will develop a comprehensive understanding of your existing staffing levels and analysis of your future staffing needs. Future staffing levels will be identified to support workloads and service objectives for each unit in support of proactive operational and community policing effectiveness while meeting caseload objectives and to supporting operations. During this phase, our team meets with each operational unit to review survey results, verify current staffing levels, and determine future operational and staffing needs for a 20-year period. This analysis results in department staffing projections in five-year increments for a 20-year projection based on anticipated workload and operational.

SPATIAL NEEDS FOR EACH FUNCTIONAL AREA IN FIVE YEAR INCREMENTS Your community is unique and shapes the service environment for your Police Department. Based on the results of the staffing assessment and analysis, projections are developed to determine the operational space needs required to support any staffing modifications. The first step in projecting space needs is the evaluation of current space allocation developed as part of the facility condition assessment. The project team builds off the current allocation of space and identifies any efficiencies not realized within your current facility including shared spaces, flexible/adaptable workspaces, and operational reorganization. Our team benchmarks space needs to space standards from various sources including the General Services Administration, International Chiefs of Police, and our previous experience.

This benchmarking validates and provides consistency in space allocation between departments and standards set

SAMPLE SURVEYS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY forth by professional organizations. Space standards
are developed specifically to each operation and are
applied to projected staffing needs in order to determine corresponding future space needs. A one size fits all
approach will not be applied universally, as operations that are primarily field base have different needs than a predominately office environment.

Our holistic approach to projecting space needs builds on the foundation of staffing needs and current operational approach. We believe current and future operational
approaches drive future space needs and facility design.

We recognize that some functions are performed more
efficiently when in close proximity to other functions. As such, the need for functions to be in close proximity to other functions is considered when evaluating future spatial allocations and needs. The result of this task is a comprehensive assessment of current and future departmental space needs for the next twenty years based on operational, service, and staffing projections.

BUILDING ENVELOPE & BUILDING SYSTEMS EVALUATION
Using data collected during the existing facility assessment phase, our expert team of architects and engineers evaluates the major building envelope elements and building systems for energy code compliance, performance requirements, and operational effectiveness. All building envelope elements (roof, walls, windows, floors, basement, and foundation) are analyzed and evaluated to determine their condition, performance, and effectiveness. Through this process, improvements to these systems are identified and developed to improve the buildings overall effectiveness, reduce energy costs, and lower facility maintenance costs. Similarly, each major building system (structural, mechanical, electrical, plumbing, and fire protection) is evaluated for compliance with codes, remaining system life, operational costs and maintenance, and the ability to support modern policing operations and future needs. Our engineers develop building system recommendations for potential improvements or system replacements that align with the operational needs identified in the space needs analysis, meet all applicable code requirements, and establish an efficient long-term maintenance and operational cost model.

SECURITY ELECTRONICS AND TECHNOLOGY NEEDS
P2S’s team of technology credentialed provide services including comprehensive technology design for all low-voltage disciplines including security electronics, detention, telecommunications, and audio/visual systems. This group of experts provide services in all phases of design from feasibility studies and preliminary design to complete construction documents and can also offer construction administration and system commissioning services.

Our designers begin by understanding
existing equipment and systems and
engaging in discussions with City IT
staff members. With this information,
our designers work with the City
staff, Emergency Manager, and Police
Department stakeholders to identify
telecommunications systems, audio/
visual systems, and security electronics
systems that meet both current and future
needs and allow for flexibility and future
expansion of systems.

Space needs analysis
911 Dispatch at Alexandria Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Systems include:

TELECOMMUNICATIONS APPLICATIONS
• Category 6 cabling
• Wireless network
• Fiber optic network
• Local exchange carrier coordination
• Customer owned outside cable plant
• MATV/CATV distribution
• Distributed antenna systems

AUDIO/VISUAL APPLICATIONS
•Interactive presentation systems
• Voice lift/sound reinforcement
• Paging systems
• Video conferencing
• Video arraignment
•Intercom/page/clock
• Conference rooms
• Training rooms
• Briefing rooms
• Computer labs
• Command centers
• 911 and EOC spaces

SECURITY AND DETENTION APPLICATIONS
• Touch screen graphical user interface systems
• Programmable logic controllers
• Graphic control panels and industrial controllers
•IP and analog based video surveillance systems
• Digital and network-based video recording systems
• RF and infrared personal duress systems
• Analog and IP based intercom/paging systems
• Analog and IP based interview recording systems
• Proximity-/Biometric-based access control systems
• Detention furniture and furnishings
• Detention hardware
• Security/crash-rated fencing and gates
• Gate automation
• Crash barriers
• Building monitoring
• Emergency call pedestals
Careful consideration will be given to the development
of any potential system relocation or switchover to a new system to have proper testing protocols, scheduling, and temporary equipment in place to maintain continuity of
operations and minimize and impact on staff members.

SITE ANALYSIS
An important step in the preliminary design phase is
the existing site evaluation. The site represents the
first interaction between the Police Department and
the community, and it is critical to evaluate the site
for functional operations, security, accessibility, and community-based design. We begin by studying the
existing campus site and other properties of interest
and assessing the site layout per the “Crime Prevention Through Environmental Design” (CPTED) doctrine, which
is considered the “Best Practice” design approach in the security industry today. CPTED is the process of fully
integrating security within the architecture and site design of the facility.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY CPTED involves three major concepts:
• natural surveillance
• natural access control
•territorial reinforcement.

We analyze the building orientation to determine if the primary building entrance faces the main street so entry to the buildings is natural and intuitive. We also look at the pedestrian and vehicular flow through the site
to verify the site is functional and spatially coherent, facilitating the flow of people to, from, and within the site. Ideally there are at least two site access points with clear separation between public “unsecured” and staff
“secured” spaces including secured and public parking
areas.

The site is evaluated for facility hardening which often includes site security design features such as active
and/or passive vehicular barriers, facility setbacks from public vehicular traffic, sightlines into and out of the property, perimeter fencing for secured staff parking
lots, site lighting, and parking and drop-off design that supports access and security considerations. Our team
examines the locations and access points for public
and staff parking lots and the locations and number of
access points to bordering roadways to assess the level of security and ease of access. Landscape design features are evaluated including the location of any crash rated bollards or planters, grade changes with plinths, and
good standoff setbacks to protect from vehicular threats and explosives.

Natural surveillance is another critical component of the site design and integration with the building design. Our team will assess the visibility on the site from entrances and plazas provide increased security for staff and visitors and the integration of any CCTV surveillance systems
and proper lighting systems. We will also determine
if the public traffic flow into the building is controlled and limited mitigating the risk of exposure to threats
of explosives, chemical agents, biological hazards, or
radiological threats and if the facility has separate
staff and public entries to provide for a safer, heathier environment for both the public and public safety staff.

PHASING OF CONSTRUCTION AND UTILIZATION
Police Departments operate 24/7, 365 days per year and
it is critical to develop a concept phasing plan beginning in the site evaluation and preliminary planning phase that minimizes any operational impact allowing continuity
of services. Our designers focus on developing designs
that limit the movement of staff for construction while maintaining facility security and safety. If needed, clear construction demarcations and schedules are established between phase construction activities that protect
building occupants from construction activities including noise, dust, and odors using temporary partitions, nonpeak schedule activities, proper ventilation, and enhanced construction site cleaning requirements.

Dewberry considers public access, construction trailer
locations, and phasing impact on the selected site along with temporary construction parking, public parking, and secured staff parking. Temporary parking may need to
be supplemented with nearby off-site parking during
construction for workers.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Similarly, additional site security measures may be
needed including temporary construction fencing
and security fencing. Other phasing and utilization
considerations during the planning design phase
includes:
• Construction operations and layout/equipment areas
• Construction fencing and erosion control measures
• Coordination with utility companies for planned
service interruptions
•Identify locations for any temporary facilities
• Planned switchover and testing protocols developed
for technology equipment and system transfers/
relocations
• HVAC equipment replacement locations and
switchover
The Phasing and Utilization Plan becomes a critical
document needed to enable your Department’s
operations continue throughout construction while
maintaining safety and security for both staff and the
Community. By developing these plans with the concept
design and in collaboration with your unit leaders, the phasing and utilization plan becomes the both efficient and economical protecting your operations and your
budget.

SITE EVALUATION
Dewberry will analyze and evaluate up to 4 (four) site
alternatives noting specific advantages and disadvantages of each design concept. With stakeholder input, each site will be ranked with a summary narrative that documents
the recommendation for a preferred site. In addition
to the design concepts developed for the existing site, our team will develop a design option for a new facility located on an alternate site within San Marino for
comparison.

SPACE PLANNING

DESIGN WORKSHOPS
We recognize that every design decision impacts the
future direction of the project. Dewberry begins by
leading design workshops with all project stakeholders to discuss the relative strengths, weaknesses, and budgetary costs of each concept. Each workshop is interactive
promoting collaboration among all throughout the
process. Comments and ideas are compiled into a written summary for each workshop and used to inform future
design development following the workshop. It is our
intention that this process will include alternatives for site, building, and floor plans resulting in the confirmation of a preferred single design concept for further development.

These intensive sessions serve to expedite the design
process and, at the same time, achieve greater consensus and ownership among all stakeholders. In addition to
workshops, individual meetings with user groups and our design team provide us additional detailed information
needed to optimize the function of the space, confirm
critical adjacencies, and develop healthy and professional workplace environments. Our design team prepares and
evaluates the estimated cost, critical path schedule, and procurement considerations for the developing design to understand the impact of all decisions.

DELIVERABLE:

At the end of these phases, Dewberry provides
concept design documents for review and a budgetary
construction cost estimate with project schedule. The
report documents the following:
• Existing Facility Assessment
• Staffing and Space Needs for the Department in
5-year increments (over 20 years)
• Existing Site Evaluation and Design Options
• Existing Facility Renovation/Alteration Design Options • New Facility Design Concept
• Budgetary Cost Estimate and Proposed Schedule
Documents for the design concepts will include site
plans, conceptual floor plans, along with summary
descriptions of major building systems. Our team will
also prepare a budgetary cost estimate and compare
the estimate against our historic cost data from recent projects of similar scope and complexity giving the City the information needed to confidently move into the
next phase of design. Dewberry will provide a Draft
Report with Executive Summary for review and comment.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Following receipt of comments, we will update the
document and issue a Final Report that contains a level of detail needed by the City and Police Department to
inform policy decisions.

BALANCING SCHEMATIC DESIGN CONCEPTS AND

ESTIMATED COST
Budgetary cost estimating is a critical component of an effective planning study. From the initial project kick-of meeting, the Dewberry team develops the necessary
understanding of the project scope and program needs
required to prepare accurate budgetary cost estimates.

By asking detailed questions, benchmarking against
historical project cost data, identifying potential budget risks, and collaborating on design options, Dewberry
develops a comprehensive project budget early during
concept designs. By providing cost estimates at the key design milestones and staying actively engaged with all stakeholders, Dewberry has a consistent track record
of accurate cost estimates giving your City and Police
Department the confidence to move into the next phase
of your project. Our estimated project costs outline all costs needed for the completion of your project including anticipated escalation, regional cost factors, material and labor factors. Also included in the project costs
are appropriate contingencies (owner, contractor, and
construction), regulatory fees, testing, FF&E (fixtures, furniture, and equipment), and any professional fees
needed for the project.

Our team uses multiple cost control procedures and
support systems as part of our standard management
design tools for your project during every phase of
a project. To maintain the project budget, our team
evaluates the following:
• Accurately right sizing the building: Building size is not only based upon each individual space, but also
upon proper adjacencies and building circulation.

This, in turn, has a direct impact on the net to gross
square footage ratio of the building and ultimately
the building size. Our team designs to the building
program with appropriate support space to confirm
that we have the building right sized for current and
future needs.
• Efficient MEP Systems: Public safety facilities often require specialized and redundant mechanical,
electrical, and plumbing systems that support the
function of the building. The selection of these
systems, coupled with a discussion on life cycle
costs, controls, and level of institutional quality has a bearing on cost. The amount of space within the
building that has redundant power, technology,
HVAC, potable water and back-up sewer will be
determined based on discussions with you.
• Sustainable Design: The level of sustainable design
will directly impact the cost of the facility. It could drive decisions towards innovative mechanical
systems with a higher initial cost, but improved
life cycle cost. Dewberry and our subconsultants
will work with the you to meet sustainability goals
in a cost-effective manner based on life cycle cost
analysis.
• Interior Finishes: The furniture and equipment
selection is extremely important to the maintenance
of the facility. The quality levels of the floor, wall, and ceiling materials need to be assessed regarding their
impact on cost, durability, and maintainability.
• Technology: Public safety facilities rely heavily on
technology for many day-to-day activities. Dewberry
will provide the necessary knowledge to design
and specify the infrastructure needed to support
the facilities technology requirements within the
budgetary constraints of the project.

COMMUNITY ENGAGEMENT
We recognize that community involvement is often an
important part of the planning and design process and to your project’s success. Dewberry is prepared to engage
the community through a series of community outreach
meetings and workshops if desired. Our design team
has extensive, successful experience leading community
outreach programs including public workshops. Through

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY consultation with the City and the Police Department,
goals and expectations for each workshop will be
established including methods of collecting information from community members to understand their
expectation of each department’s service and future
growth. Our goal is to have the most transparent, earnest engagement with the community and to achieve the best
possible results that enhance the Public Safety Building.

PROGRESS MEETINGS
Our design team will meet regularly with critical
stakeholders. Our Pasadena office location allows us to quickly and efficiently get to your site for meetings or for any on-site need that would require immediate attention.

Our team develops a comprehensive communication
plan at the beginning of the project that identifies
all key stakeholders and team members including
communication protocols for each phase of the project.

Our team members are always virtually connected via
mobile phone, e-mail, and voicemail allowing for timely responses and are prepared to host meaningful virtual
meetings as required due to evolving pandemic concerns
and requirements.

Dewberry kicks-off every project by confirming roles/
responsibilities, standard procedures for reporting and communications, deliverables, common work breakdown
structure, and project work plan/schedule. Team
meetings are held at regular throughout the project or
during critical milestones to effectively communicate
project direction, expectations for on-going performance, coordination of deliverables, reviews, Client/Owner group meetings, and presentations.

Regular internal design team coordination meetings are
also conducted to monitor progress and coordination
of all deliverables to both the internal consultant team and the client group. We employ a variety of tools
including, meeting notes and minutes documenting
project progress, Microsoft Project software for
critical path scheduling, 3-D modeling using building
information modeling (BIM) computer programs, e-mail,
telephone, and a Web hosting service to help facilitate communication among all members of the team. Our
project team is experienced in working virtually and
hosting web-based meetings with clients, stakeholders,
and consultants. We are prepared to host virtual
meetings as required through multiple platforms
including WebEx, Microsoft Teams, and Zoom. Our team
also hosts file sharing sites and online document reviews.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

PERFORMANCE CRITERIA
Expert Team Organization and Strengths
Dewberry’s demonstrated expertise and experience with the assessment, analysis, and design of Police Stations provides a team uniquely qualified for your project. We provide a collaborative team design process by assembling a select group of expert leaders who have the management, design and technical expertise in needs assessments, space needs studies, design, and construction administration in order to respond to the needs of your project and community.

Our design approach is based on listening, data collection, and understanding your specific operational and performance needs and expectations for building users. Dewberry believes in a Principal led team approach that yields the best results and our team leadership remains engaged through all phases of projects. In addition to our regional police facility planning and design experience, our team brings a national planning and design expertise to your project allowing your team to explore other operational approaches or design trends from around the country.

Our team of architects and engineers has a successful history of collaboration on similar projects demonstrating the validity of our approach and the effectiveness and contribution of our expertise and experience. Your main contact is our project manager who is responsible for organizing the team, managing deliverables, establishing and maintaining schedules, and quality control. Dewberry’s local office in Pasadena allows our team to respond quickly and effectively to project demands.

Project Understanding
Our process begins with an understanding of your project and the proposed scope of work as follows:

San Marino Police Department Facility
2200 Huntington Drive
• Originally built in the 1980s
• 8,000 s.f. frame/masonry building
• Two-story addition for EOC/lockers/communications
• Patrol vehicle carport
• Several previous remodel/renovation/modifications
• Most recent remodeling in 2020
Dewberry acknowledges our understanding of the
scope of work outlined in the Request for Qualifications and Proposals for Architectural Services for the San
Marino Police Department Space Utilization and Needs
Assessment Study. Our expert team of police facility
designers has recently performed similar studies in
California and nationally including a facility study for the Placerville Public Safety Facility, Hayward Police
Department, Garden Grove Police Department, and for
the Bakersfield Police Department that included all seven of their facilities.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Our relevant experience along with the depth of our
team’s police design experience makes us the right team to help the City of San Marino by:
• Conducting a thorough facility assessment to
understand your current assets, operations, and
potential for renovation, remodeling, and additions
to support future growth and operations
• Analyzing your departments space and staffing needs
and developing programs that capture the future
space needs requirements to be used for concept
designs and budgeting
• Develop multiple concept design options for your
facility and site and explore a new facility design
on an alternate site for comparison to identify the
strongest solution and the estimated budgetary costs
for each solution
• Analyze, evaluate, and recommend modifications
to the existing facility, building envelope, and major
building systems for code deficiencies, operational
effectiveness, useful lifespan, and operating costs
• Evaluate the existing facility site along with
potential property acquisition options and develop
design options for development of each option
that highlights the suitability for parking, traffic
flow, lighting, egress/ingress, and recommended
improvements
Our team is prepared to collaborate with the Police
Department Staff, City Emergency Manager, City
personnel, and other external stakeholders for the
duration of the project. Our detailed project approach
demonstrates our detailed understanding of the project
scope of services.

Potential Project Challenges
Projects often encounter major difficulties which our
team views as unique challenges that can provide
opportunities for innovative design solutions in order to deliver high quality design and construction to our clients.

Dewberry believes in managing risk throughout a project to identify potential threats and developing appropriate plans to eliminate, avoid, or reduce potential risks to minimize the impact to your project. We collaborate with all project shareholders to develop a comprehensive list of potential risks and develop detailed plans to overcome each scenario. Some examples of potential challenges
that might be encountered on your project include:
 Challenge: Meeting future space needs and operational needs within the constraints of an existing building
renovation, addition, and expansion project on an
existing site
Solution: Effective planning of renovation, addition
and expansion requires a full understanding of
existing conditions and their potential impact to
the site and building design. Our understanding of
law enforcement design along with our extensive
data collection methods provide the necessary
information for our design team to develop concepts
that optimize existing spaces while minimizing the
cost impact of selective demolition, construction
phasing impacts, infrastructure upgrades. Examples
of areas of focus include:
• Secure separation of police staff areas and public
areas
• Optimizing operational efficiency in within the
constraints of an existing building footprint while
maintaining key departmental adjacencies
• Construction phasing plan development to
minimize the impact on operations and reduce
associated costs of relocations
• Develop design concepts that minimize impact
to existing utility infrastructure avoiding costly
relocation or long runs for utilities
• Building system upgrades required by building
codes
Through the process of examining existing buildings
and sites for potential reuse and understanding
the operational limitations and potential costs, it is
beneficial to evaluate a design concept for a new
facility designed to meet all future operational needs
most effectively on an alternate site for comparison. Break area at Venice Public Safety Facility

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY  Challenge: Expanding the Emergency Operations
Center and upgrading technology infrastructure
Solution: Continuity of operations must be
maintained throughout all construction phases when
planning for the modifications to an Emergency
Operations Center. Our technology designers
evaluate the existing infrastructure and equipment
to allow for the planning of future technologies
and equipment. Design considerations for future
technologies include oversizing equipment closets,
spare conduit pathways, future electrical needs, high
speed data cabling networks, and relying on networkbased. To accommodate expansion, a design concept will be developed that includes:
• Phasing plan for replacement of existing
infrastructure that allows for continuity of
operations
• Testing protocols for systems enable them to be
fully operational prior to use
• Flexible and adaptable infrastructure to
accommodate emerging technologies and
operational evolutions
 Challenge: Lack of community room and proper
lobby/reception space for visitors
Solution: We recognize that a proactive law
enforcement philosophy focuses on building
partnerships between the department and the
community with a goal of improving the quality of
life, reducing crime, and neighborhood problems.

Our designs seek to include a variety of spaces
that encourage collaboration, interaction, and
communication. Community meeting rooms perform
as flexible training options allowing internal police
training or interdepartmental exercises. Open plazas
and landscaped streetscapes that lead to an open
and inviting lobby project a partnership with your
community and a transparency of government that
fosters trust. The lobby often becomes a place for
historical community information and artifacts that
further develop a heightened sense of community.

Spaces can also be planned to support various
sized community groups that encourage increasing
community involvement and interaction with your
Police Department
 Challenge: Project schedule acceleration needed to
accommodate fixed meeting dates for City Council,
Building Department, Zoning, and Plan Review.

Solution: Dewberry’s depth of resources and the
experience level of our design team provides the
ability to accelerate deliverables while maintaining
a high degree of quality. The depth of our law
enforcement design team allows us to dedicate more
resources to your project as needed to plan and
design at a faster pace while maintaining our deep
understanding of the project type. Our team utilizes
several advance tools including Building Information
Modeling (BIM) software, energy modeling tools, and
sustainable modeling tools that allow our team to
develop detailed concept design models during the
earliest stages of planning.
 Challenge: Project funding issues or budgetary
constraints jeopardize the ability for the project to
advance due to inability to secure adequate funding.

Solution: There are several solutions that can be
implemented to protect your project against the
current turbulent economic and political climate.

These can include:
• Planning for future project expansion phases
shifting long-term growth to future expenditures
and utilizing available budget for critical
operational needs.
• Economizing the plan through adaptable and
flexible workspaces that maximize the use of
spaces while minimizing building footprint and
operational costs.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY •Identifying and obtaining additional funding
through available grants and private
partnerships.
• Exploring shared facility options that promote
interagency training and operations and create
cost sharing opportunities.
 Challenge: Wavering community support for your
project
Solution: Dewberry recognizes that community
involvement is critical to the planning and design
process and paramount to your project’s success. We
believe in transparency in design and promote the
use of collaborative community-oriented activities
including workshops and public presentations to
involve and inform the community to gain their
support. Dewberry is prepared to engage the
community through a series of community outreach
meetings and workshops. Our design team has
extensive, successful experience leading community
outreach programs including public workshops.

Community outreach services including community
meetings, open houses, online surveys, social media
marketing, and website data information. Our goal
is to have the most transparent, earnest engagement
with the community and to achieve the best possible
results that enhance the support for your project.

Maintaining the Schedule
Dewberry’s strong record of meeting schedule demands
develops from our extensive experience, expertise, and
depth of resources. At the beginning of your project,
our Project Manager develops a detailed project
schedule using a critical path method to schedule your
project that identifies all important project milestones and deliverables critical to your project. Our team
utilizes Microsoft Project scheduling software for the
development of detailed critical path scheduling that
identifies the shortest timeline for completion of your project and identifying the needed resources. This
scheduling tool focuses our team on the critical elements of the project and tasks that need to be completed early in the planning and design process for a quicker speed
to completion and areas within the schedule to provide
flexibility and accommodate any schedule modifications.

Dewberry is prepared to develop and maintain a
schedule that meets your goals and expectations.

Claims Experience
Refer to Section 2 for our claims history.

SCHEDULE
This outline schedule represents our initial understanding of the scope of work outlined in theRFP/RFQ. At the beginning of all projects, our Dewberry team meets with the client and stakeholdersto review all tasks and milestones to insure they are in alignment with the clients goals and priorities.Through this review process, a critical path schedule will be developed using Microsoft Schedule withconfirmed dates for deliverable milestones and critical presentations to City Officials if necessary. Thiscollaboration is critical in the finalization of the schedule to optimize the workplan and provide themost efficient process to achieve quality results.

FINAL REPORT & PRESENTATION

KICK-OFF &

VISIONING
• Notice-to-Proceed – February 22, 2022• Kick-off Meeting w/Stakeholders• Critical Success Factors• Review Schedule and Communications• Project Data Collection

EXIST FACILITY

ASSESSMENT
• Perform Onsite Observations• Interview Facility Staff• Review Applicable Codes• Document Facility Use• Document Facility Deficiencies

SPACE NEEDS

ASSESSMENT
• Distribute and Collect Survey Information• Conduct Departmental Interviews• Develop Program Document• Project 20-year Staffing and Space Needs• Finalize Space Needs Assessment Report

SPACE PLANNING
(CONCEPT DESIGN)
• Develop Preliminary Site and Facility Design Concepts• Conduct Workshop Design Meeting with Stakeholders• Update and Develop Design Concepts• Conduct Workshop to Finalize Design Concepts• Prepare Space Planning Design Report with Cost Estimates FORMAL

PRESENTATION
• Deliver Final Report with Executive Summary and Recommendations• Determine Ranking of Design Options• Present Report to the City of San Marino - anticipated before end of June 2022 3 WEEKS
TASK 4 | 4 WEEKSTASK 3 | 4 WEEKSTASK 2 | 4 WEEKS
TASK 1 | 2 WEEKS

Exhibit B
Fee Schedule
Fee schedule found on the following page

San Marino, CA Police Space Needs Assessment Dewberry, Inc.

Estimated Work Plan and Fee
PrincipalProject ManagerPlanner / DesignerProject Architect (Proprietary. Hide & Lock before sharing) Billing Rate hourly rate $230 $180 $180 $150 Phase Hrs Hrs Hrs Hrs
Task 1 Project Kick-Off and Visioning
Intent
Schedule 2.0 weeks

1.01 Kick-off Meeting with stakeholders developing "Critical Success Factors"
6 6 6

1.02 Collect existing building information and organize for surveys 2

1.03 Prepare preliminary schedule and communications protocals 4

1.04 Deliverable: Meeting minutes including documentation of project schedule and "Critical Success Factors"
1 2
subtotal subtotal
Hours 27 7 14 6 0
Basic Services Fee $ 5,210.00 $ 1,610 $ 2,520 $ 1,080 $ - Task Description
TASK 2 Existing Facility Assessment
Intent
Schedule 2.0 weeks

2.01 Conduct architectural field surveys of all existing facilities 6 6 6

2.02 Develop existing space utilization facility diagrams 8 16

2.03 Prelim Site Evaluation (w/Civil coordination) 1 2 8

2.06 Deliverable: Develop detailed report on adequacy of the existing facilities and operational deficiencies.
2 12 16
subtotal subtotal
Hours 83 8 1 28 46
Basic Services Fee $ 13,960.00 $ 1,840 $ 180 $ 5,040 $ 6,900 Task 3 Space Needs Assessment
Intent
Schedule 4 weeks

3.01 Develop and distribute initial staffing surveys 1 2 2

3.02 Develop agenda and initial space needs spreadsheets from the staffing surveys
1 2 4 4

3.03 Meeting #1: Conduct Interviews with Police to gain and understanding of their operations.
8 8 8

3.04 Prepare and distribute meeting minutes for Meeting #1 2

3.05 Complete current staffing resource assessment 2 2 8

3.06 Meeting #2: Review current staffing resource analysis - Complete staffing projections over the 20-year planning horizon
2 4 4
Kick-off the project, develop "Critical Success Factors", identify all stakeholders, review scope and schedule, establish communication protocals, and obtain project information

BASIC SERVICES
Determine how the Polic Department can use existing space more efficiently. Identify short term immediate improvements over the next 5 years and longer term improvements over the next 10-20 years (if applicable).

Review the City's growth patterns and rates, crime statistics, etc. to determine future need for New Space. Identify short term immediate space needs over the next 5 years and longer term space needs over the next 10-20 years.

3.07 Prepare and distribute meeting minutes for Meeting #2 1

3.08 Finalize Police staffing projections analysis 2 2 2

3.11 Complete space needs analysis by departmental function area and by location
2 2

3.12 Deliverable: Finalize written staffing and space needs program document
2 2 2 8
subtotal subtotal
Hours 89 16 25 32 16
Basic Services Fee $ 16,340.00 $ 3,680 $ 4,500 $ 5,760 $ 2,400 Task 4 Space Planning (Concept Design)
Intent
Schedule 4 weeks

4.01 Develop preliminary site and building design concepts 16 40 40

4.02 Meeting #1: Workshop meeting with stakeholders to review design concepts and discuss options
4 4 4

4.03 Prepare and distribute meeting minutes for Meeting #1.

Further develop site and building design concepts and develop budget cost estimate.
2 4 8

4.04 Meeting #2: Workshop meeting with stakeholders to review updated site and building design concepts
4 4 4

4.05 Prepare and distribute meeting minutes for Meeting #2.

Finalize site and building design concepts and incorporate into a draft report with budgetary cost estimate
2 2 8

4.06 Review Draft Report and obtain comments/feeback from stakeholders
4 4

4.08 Deliverable: Finalize written report summarizing the faciliiy and space needs assessment
2 2 2 8
subtotal subtotal
Hours 168 26 18 60 64
Basic Services Fee $ 29,620.00 $ 5,980 $ 3,240 $ 10,800 $ 9,600 Project Total
Total Hours 367
Total Labor Fee $ 65,130.00 $ 7,820 $ 3,420 $ 15,840 $ 16,500 Structural/Civil Engineer (KPFF) $ 10,000.00
MEP Engineer (P2S) $ 33,913.00
Cost Estimation (OCMI) $ 9,100.00
Expenses $ 3,500.00
Total Basic Services Fee $ 121,643.00
Develop Site and Facility Concept Designs to meet staffing/space needs and develop a budgetary cost estimate

SUBMITTED BY
Dewberry Architects Inc.
300 North Lake
Pasadena, CA 91101
Contact: Larry Hlavacek, AIA
847.841.0578 tel
916.239.7245 fax
[email protected]

SUBMITTED TO
City of San Marino
Attn: Michael Throne, PE
[email protected]
2200 Huntington Drive
San Marino, CA 91108
RFQ/RFP FOR ARCHITECTURAL SERVICES - PROJECT NO. 21-30-1001

SAN MARINO POLICE DEPARTMENT

SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY
JANUARY 11, 2022

SECTION 1: Proposal Summary

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

SUBMITTED BY
Dewberry Architects Inc.
300 North Lake
Pasadena, CA 91101
Person to be contacted for clarification:

Larry Hlavacek, AIA
Principal
847.841.0578 tel
916.239.7245 fax
[email protected]

RFQ/RFP FOR ARCHITECTURAL SERVICES

SAN MARINO POLICE DEPARTMENT

SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY
DUE: JANUARY 11, 2022

TITLE PAGE

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Exhibit G

PROPOSAL ORGANIZATION CHECKLIST
All forms are to be completed and any materials submitted with the proposal are to conform to the following specified format, pursuant to Section 5.1.1 of the RFP.  SECTION 1 Proposal Summary
 Title Page
 Proposal Authorization
 Transmittal Letter
 Table of Contents
 Executive Summary
 Pricing Proposal (Separate Envelope Submitted at Interview)  Architect/Engineer Qualifications and Experience
 Architect/Engineer Client References
 Subconsultants
 Proposed Approach
 Performance Criteria
SECTION 2 Financial and Related Information
 Financial and Related Information
 Letter from Insurance Broker
 Prior Claims / Litigation
 SECTION 3 Response Forms
 Proposal Authorization, Exhibit H
 Acknowledgment of Addendum Form(s), Exhibit I
 Acceptance of Form of Professional Services Agreement, including any proposed modifications, Exhibit E
 Proposal Organization Checklist, Exhibit G
 SECTION 4 Discretionary Supplemental Materials
 Explanation of relevancy of discretional supplementary materials  Supplementary materials
Proposal Organization Checklist (per Response to Questions) (Included in Section 1, per Response to Questions)
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SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY January 11, 2022
City of San Marino
Attn: Michael Throne, PE
2200 Huntington Drive
San Marino, CA 91108
Re: Proposal for San Marino Police Department
Space Utilization and Needs Assessment Study
Dear Mr. Throne and the Selection Committee:

We commend the City of San Marino for taking this critical step to evaluate police department current and future capacity needs and develop a plan for future needs. Effective planning leads to the creation of a facility that supports your core goal of “Pride in Service” and makes a difference within your community. Dewberry recognizes the value of effective and comprehensive planning and has assembled an experienced team of professionals prepared to meet the goals of City of San Marino.

Dewberry Architects Inc. (Dewberry) has a continuing commitment to excellence, community partnership, and quality of life for all of clients. We understand the vital importance of quality planning and the need for specialized experience and deep expertise, to create a roadmap for the future Police Department. This is your project, and if selected, we will listen to better understand your needs and translate that information into a facility design that takes you well into the future.

Public safety facilities offer the unique opportunity to promote a sense of civic pride thru a style of “community architecture” along with a sense of safety while satisfying operational needs with highly functional designs tailored to the specific programmatic needs of each department. Reliable technology, optimum functioning floor plans, and smooth systems integration are critical to meeting the needs of police officers and maximizing life cycle operations by providing flexibility and shared space opportunities. Our team of public safety planners, programmers, and designers bring our depth of experience and expertise to your project to evaluate your existing facilities, determine the suitability of proposed sites, and develop design concepts that meet your operational needs, budget, and community goals.

Dewberry (a corporation) has teamed with KPFF (civil and structural engineers), P2S (MEP engineers and security designers), OCMI (cost estimators), and Historic Resources Group (historic consultants). This team will be led by Project Manager, Curtis Lockwood, with support from our Pasadena architectural team and our national subject matter experts in public safety planning, Larry Hlavacek and William Oren. This same team recently completed a very similar planning study for the City of Garden Grove’s Police Department, as well as having worked together on other civic projects throughout California.

Dewberry is excited for the opportunity to present our qualifications on your project. We stand ready to serve the City of San Marino, the Police Department, and your community in every way. Our team’s passion is rooted in public safety planning and design; our qualified professionals offer their extensive experience, commitment, and design capability for all types and sizes of law enforcement facilities; and we want to be a proud member of your team and community to enable San Marino to remain a safe place to live, work, and visit for years to come! Sincerely,
Larry Hlavacek, AIA David L. Huey Christine Hyatt
Principal President Assistant Secretary
Dewberry Architects Inc. Dewberry Architects Inc. Dewberry Architects Inc. (Delaware Corporation)
847.841.0578 tel
916.239.7245 fax
[email protected]

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY PROPOSAL SUMMARY SECTION 1
TITLE PAGE 1-1
PROPOSAL ORGANIZATION CHECKLIST 1-2
TRANSMITTAL LETTER 1-3
TABLE OF CONTENTS 1-4
EXECUTIVE SUMMARY 1-5
QUALIFICATIONS AND EXPERIENCE 1-7
CLIENT REFERENCES 1-43
SUBCONSULTANTS 1-44
PROPOSED APPROACH 1-48
PERFORMANCE CRITERIA 1-59
FINANCIAL AND RELATED INFORMATION SECTION 2
FINANCIAL AND RELATED INFORMATION 2-1
PRIOR CLAIMS/LITIGATION 2-1
LETTER FROM INSURANCE BROKER 2-2
RESPONSE FORMS SECTION 3
PROPOSAL AUTHORIZATION (EXHIBIT H) 3-1
ACKNOWLEDGMENT OF ADDENDA (EXHIBIT I) 3-2

ACCEPTANCE OF FORM OF PROFESSIONAL SERVICES
AGREEMENT (EXHIBIT E) 3-3
DISCRETIONARY SUPPLEMENTAL MATERIALS SECTION 4
PANDEMIC PLANNING CONSIDERATIONS 4-1
LEADERS IN SUSTAINABILE DESIGN 4-2
QUALITY CONTROL 4-3

CONTENTS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Expert Team
On behalf of our Public Safety design team, thank
you for the opportunity to present our qualifications
and approach for your project and providing us the
opportunity to answer an important question…
“Why should the City of San Marino and the San
Marino Police Department partner with Dewberry for
the Space Utilization and Needs Assessment Study?”
We believe in evidence-based design and our proposal
includes supporting information about our team’s
qualifications including:
• Experience – extensive experience in police facility
planning and design
• Expertise – recognized police facility planners and
designers
• Approach – proven and successful planning and
design approach leading to built projects
• Local and National – local service and experience
with recognized national experts
• Community Focused – planning and design focused
on community
• Thought Leadership – strong record of innovation
and operational efficiencies
These qualifications lead to PROVEN RESULTS and
the following metrics demonstrate how we document,
measure, and prove our team can deliver this project
successfully for the City of San Marino!

AWARD-WINNING DESIGNS
Recognition by our peers and your peers is an important metric for us to gauge our success. Dewberry’s Public
Safety team has received over 250 awards, both nationally and locally. We are extremely proud of our recognition
by the Academy of Architecture for Justice which is a
national competition judged by our architecture peers as well as law enforcement professionals. Some recent and
notable projects that were awarded include:
• Countryside Village Hall and Police Headquarters –
Countryside, IL
• Billie A. Hall Public Safety Center, Sand Springs, OK • Dallas Police Headquarters – Dallas, TX

EXECUTIVE SUMMARY
• Glen Ellyn Police Department – Glen Ellyn, IL
• Tolleson Police & Court Center – Tolleson, AZ
• Hanover Park Police Headquarters – Hanover Park, IL

THOUGHT LEADERS IN POLICE FACILITY DESIGN
Our police design subject matter experts are recognized by the International Association of Chiefs of Police (IACP) as planning and design experts. Three Dewberry public
safety market segment leaders were selected by IACP
to develop and author the latest edition of the Facilities Planning, Designing, and Construction Guide and
regularly support the IACP by teaching classes to police agencies across the nation. In addition, Larry Hlavacek has recently developed and presented a course on Health and Wellness Design for Law Enforcement Facilities
for the IACP and at several public safety conferences
nationally. We bring our local knowledge and experience along with our national experience, innovation, and
thought leadership to your planning project.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

BUSINESS STRENGTH
A final metric is the success of our business. We depend on the quality of our work and references from our
clients. Dewberry began as a civil engineering practice 65 years ago and expanded to over 2,000 employees
across the nation providing architectural, engineering, and consulting services. In just the last decade, our
success propelled us into the top 500 national design
firms to our position at #37. During the last two years of operating within the pandemic business environment,
Dewberry has continued to grow and be successful
further demonstrating the strength and dependability of the company and your design partner.

Another metric that demonstrates our ability to deliver for our clients is repeat business. Dewberry prides itself on its long list of repeat clients. Following Dewberry’s completion of space needs and feasibility studies, our
clients overwhelmingly select our design team to lead
the design and implementation phase. In fact, all of
the projects recognized by the Academy of Architecture
for Justice began as feasibility studies and resulted in successful, award-winning built projects.

POLICE DESIGN TRENDS
Our public safety design leaders are regularly published and frequently speak on law enforcement design trends.

Recent trends highlighted in the news every day include pandemic design considerations and facility security.

Both have potential impact to facility operations and
community engagement that require innovative solutions
to protect officer health and safety while encouraging
community participation. Designing spaces that allow
for social distancing, sanitation, and regular maintenance while optimizing functional operations are critical.

Some other trends to note include project phasing to
address schedule and funding constraints, operational
efficiency planning by developing using a patrol triangle or staff hub concept which concentrates patrol operations reducing time spent in the facility while maximizing time spent patrolling the community.

We also work closely with department leaders to
understand their operations used for planning and design to achieve the right levels of security while proactively planning for a flexible, adaptable, and expandable
workspace to meet future needs.

CONCLUSION
To answer the question, “Why should the City of San
Marino and the San Marino Police Department partner
with Dewberry on this project?”, our Dewberry team
provides you with a highly qualified and experience
team that understands police operations and has a
demonstrated history of producing successful results.

Our team has dedicated their careers to law enforcement planning and design and we want to partner with you to
advance you core value of “Pride in Service” through hard work and constantly striving to improve.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

FIRM INTRODUCTION
Dewberry is a leading professional services firm with a proven history of providing architecture, engineering and consulting services to a wide variety of public- and privatesector clients. Recognized for combining unsurpassed commitment to client service with deep subject matter expertise, Dewberry is dedicated to solving clients’ most complex challenges and transforming their communities.

Established in 1956, Dewberry is still a family-owned professional services firm, with more than 50 locations and 2,000 professionals nationwide.

Pasadena Office Dedicated to Public Clients
Dewberry’s seven California locations primarily serve city, state and county clients on a variety of project types. In addition to Pasadena, California locations include Sacramento, Rancho Cordova, Manteca, Modesto, Fresno, and Long Beach. • OFFICE LOCATION
300 North Lake
Pasadena, CA 91101
• PRIMARY CONTACT
Curtis Lockwood, AIA
916.239.7264 tel
[email protected]
• LEGAL STRUCTURE
Corporation
Dewberry Architects Inc.
is 100% owned by parent
company, The Dewberry
Companies Inc.

Owners of the parent
company are:
- Barry K. Dewberry
- Karen S. Grand Pre
- Thomas L. Dewberry
- MSD Credit Shelter Trust
National Public Safety Practice
Dewberry is passionate about public safety and municipal design.

Our thought leaders regularly speak at the national and regional International Association of Chiefs of Police (IACP), local Fire Chiefs Associations, and Academy of Architecture for Justice conferences each year. In 2019, 2020, and 2021, Dewberry - in collaboration with the IACP - led several three-day Police Facility Design & Planning Seminars. We are qualified professionals that offer experience, commitment and design capability for all types and sizes of combination public safety facilities.

For Dewberry, design begins and ends with the client relationship. We believe that getting to know our clients allows us to design facilities that respond to departmental needs and reinforce a sense of civic integrity in their communities. We provide our clients with intelligent, responsive and innovative design solutions that are durable, highly functional for 24/7 activities, and cost-effective for long-term investment. Our approach to public safety and municipal design is driven by programmatic and space needs and dedicated to designing for function, adjacency relationships and each department’s mission.

We follow through on our corporate mission by providing innovation and design excellence on every project we undertake. Our designs have been recognized with over 250 juried awards on national, regional and local levels, and we continue to remain on the leading edge of architectural and interior design in all of our market sectors.

Offering a complete range of services to our clients from feasibility studies to construction administration and from programming to value engineering, we have developed a reputation for reliability and full-service design solutions.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

THOUGHT LEADERSHIP

NATIONAL LEADERS IN PUBLIC SAFETY PLANNING AND DESIGN
As Public Safety Thought Leaders, Dewberry’s experts know how important it is to share ideas, lessons learned, and to partner with other thought leaders to make a positive impact on public safety design and operations. Our goal is to review evidence-based research and innovation, integrating it into every decision made during design, construction, and gathering data during post-occupancy evaluations.

In the ever-changing field of public safety architecture, we choose to actively grow by leading and immersing ourselves in “think tank” workgroups creating national best practice guidelines, supporting Dewberry staff and clients in attending and presenting at national conferences.

Our public safety subject matter experts lead the discussion of public safety design practices. In 2019, 2020, and 2021 Dewberry hosted the Design/Construct Police Facility Seminars for the International Association of Chiefs of Police (IACP). We regularly speak at IACP and other industry conferences - alongside our past and current clients - to share best practices and lessons learned from past projects.

Being selected at the national level to participate in writing best practice standards, guidelines, or speaking and presenting at conferences is not easy – but we relish in going the extra mile.

Competitive submission and selection processes are required in order to have a chance at presenting or being involved in writing best practices.

PROVIDING THE BEST

ENVIRONMENTS ONLY

HAPPENS WHEN WE PUT

PEOPLE FIRST, WHEN WE
PUT CLIENTS’ VISIONS

FIRST, WHEN WE ALL COME

TOGETHER AS A TEAM TO
MAKE IT HAPPEN.
2019 IACP Police Facility Planning
Workshop hosted by Dewberry
Specialized Experience
Dewberry’s experience in integrating the components of
public safety agency into a facility or complex has been successfully delivered for cities and agencies across the nation. Our team’s high level of interest in your project and professional qualifications make us the best team for your project based on the following:

EXPERIENCE WORKING WITH MUNICIPALITIES
We are experienced at working with council members,
city managers, public works departments and other staff members, as well as various public safety departments.

We understand the enormous responsibility of adhering
to budgets approved by taxpayers and addressing the
concerns of officials.

PLANNING STUDIES
Our planning experience includes, but is not limited to, the preparation of needs assessments and feasibility
studies, the development of space guidelines,
programming and design of public facilities, site
evaluation and planning, conceptual design, and project management services.

Our involvement in public safety and municipal projects - ranging from the 4,500 SF Municipal Complex Concept
Study for the City of South Pasadena, to the 365,000 SF Dallas Police Headquarters will benefit the City of San Marino through the strength of our national experience.

INTEGRATED SECURITY AND TECHNOLOGY DESIGNERS
Our team’s security / technology / communications
specialists will be integral in addressing solutions
necessary for day-to-day 24/7 activities for this project type. Their experience has led to cost effective, highly efficient designs that are planned for from day one.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY The Garden Grove Police Department is currently housed in five separate buildings at three different locations. These buildings include the police headquarters, the juvenile justice center annex, the property/evidence building, a special services annex and Command post garage, and a property/evidence storage annex.

Dewberry was retained to develop a space needs assessment of the department’s facilities. Specific services include:
• Evaluate the existing spaces of the five facilities, identifying both physical and operational issues of space quality, layout and detail. • Study current and future staffing projections and organizational structural • Prepare recommendations of space requirements leading to a right-sizing of the City’s current and future space needs.
• Seismic evaluation of existing structures to identify potential deficiencies. • Assess parking capacity for public and staff needs.
• Assess the locations of facilities in relation to emergency response times. • CLIENT
City of Garden Grove, CA
• COMPLETION Study
completed 2020
• FIRM ROLE
Prime firm providing
planning study
Consulting firms:
- KPFF
- P2S
- OCMI
Garden Grove Police Department
Infrastructure Space Needs Assessment

GARDEN GROVE, CA

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION
PROJECT + TEAM EXPERIENCE

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Overall First Floor Concept Plan
Design Workshop with Multiple City Departments Renovation + Addition of Existing Facility Conceptual Plan Garden Grove Police Department Study - continued
Site Plan

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY To enhance public safety services for the community, the BPD has a goal of adding 100 new sworn officers by the end of 2022, along with adding significant non-sworn staff, vehicles and equipment. To assist the Department in planning for this growth, Dewberry is providing a space needs assessment and site feasibility study to determine how to best utilize space over the next 10 - 20 years. Tasks include:
• Provide an assessment and evaluation of the existing conditions to detail the adequacy of existing facilities and identify areas that conflict with best practices. • Develop an analysis of current and future space needs of the BPD over the short and long term. The Department currently operates out of seven locations spread out over the City.
• Perform a detailed staffing analysis documenting current staffing levels, identifying deficiencies and operational inefficiencies, and projecting staffing needs for 5, 10, 15, and 20 year projections based on population data, operational needs, and call for service demographic data.
• Develop short term facility improvement program and long-term facility master plans including renovations, additions, and new construction along with budgetary cost estimates for fiscal planning purposes.

Bakersfield Police Department Space
Needs Assessment Study

BAKERSFIELD, CA
• CLIENT
City of Bakersfield, CA
• COMPLETION 2021
• FIRM ROLE
Prime firm providing
planning study
Consulting firms:
- OCMI

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION
Headquarters Building Concept 1 Rendering

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Bakersfield Police Department Study - continued
Headquarters Building Concept 1 Phasing Diagrams
Headquarters Concept - PHASE 1a Headquarters Concept - PHASE 2a Headquarters Concept - PHASE 1b Headquarters Concept - PHASE 2b Headquarters Concept - PHASE 1c Headquarters Concept - PHASE 2c

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Benicia Police Department
Building Needs Assessment

BENICIA, CA
The City of Benicia, located in Solano County, is home to approximately 28,000 people. The Department is housed in a former school building and school bus garage that was built in 1943. Over the years, the Department has expanded and outgrown the existing building. The Benicia Police Department employs 52 employees with numerous volunteers using the building. The facility include two holding cells, a Dispatch/Communication Center and an unsecured parking space for all fleet. The community also periodically uses a room for meetings.

Dewberry performed a needs assessment on the current Police Department building and facility to help decide the best decision moving forward. Specifically, improvement to the existing building, addition to the existing building, construction of an entirely new facility, or other options that may best suit the City for its current and future needs.

Since the completion of the initial study, Dewberry has assisted the city with the development of different layout options, and is also beginning a planning study for their City Hall building.
• CLIENT
Benicia Police
Department
• COMPLETION
2019
• FIRM ROLE
Prime firm providing
planning and
architecture

MUNICIPAL
CLIENT

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Adjacency Department Block Exercise
Benicia Police Department Study - continued

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

4.2 CONCEPTUAL PLAN
LEVEL 1 - DRAFT FLOOR PLAN
LEVEL 2 - DRAFT FLOOR PLAN
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Dolor sit amet consectetur adipiscing elit duis. Blandit cursus risus at ultrices mi tempus imperdiet nulla.
[NOTES: LEVEL 2 FLOOR PLAN WALK THROUGH] [NOTES: LEVEL 2 FLOOR PLAN WALK THROUGH] Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Amet risus nullam eget felis eget nunc. Venenatis tellus in metus vulputate. Praesent semper feugiat nibh sed pulvinar proin gravida hendrerit lectus. Pretium viverra suspendisse potenti nullam ac tortor vitae.

Dolor sit amet consectetur adipiscing elit duis. Blandit cursus risus at ultrices mi tempus nulla.

FIREFIGHTER QUARTERS

INVESTIGATIONS
ARMORY

EVIDENCE
LEVEL 1

PATROL, BRIEFING, WRITE-UP

LOCKERS

FITNESS / COMBATIVES

DAY ROOM

KITCHEN
ELEC

IT ROOM

OPERATIONS

PATROL BREAK ROOM
O-2
O5
O5
O5

SERGEANT
O-2
EV1

EVIDENCE FREEZER

MUDROOM

BRIEFING

QUARTERMASTER

FITNESS / RACQUET BALL
CLETS

GO-BAGS

RESTROOMS
C-3 REPORT

WRITING
O5
O-2O-2O-2

COPY / PRINT

STUDY / OFFICE

STORAGE

FIRE RISER

STORAGE

EXTRACTOR

TURN OUT

WORK ROOM

STORAGE

TOOL ROOM

COMPRESSOR

OUTDOOR WASH BAY
STOR. DORM
ROOM
DORM
ROOM
DORM

ROOM DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM
RR 1
RR 2
RR 3
DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM

EMS SUPPLY

HOSE TOWER
COURTS

STANDBY ROOM
CADETS

COORDINATOR
CADETS

COORDINATOR

FLEET SERVICES

COORDINATOR

BUILDING

SERVICES
WET

CLOTHING

SERGEANT SERGEANT SERGEANT

GO-BAGS
HARD

INTERVIEW

IT OFFICE

INVESTIGATIONS

CONFERENCE CYBER CRIMES

EVIDENCE PROCESSING

EVIDENCE TECH

EVIDENCE FREEZER

HANDWASH

HANDWASH

LAUNDRY

MEDICAL ROOM

MAIL ROOM
dn
HARD

INTERVIEW
RR
SHARED

PLACERVILLE PD

EL DORADO FD

PUBLIC / CIRCULATION

EOC / TRAINING

RECEPTION

RECORDS

DISPATCH

COMMUNITY ROOM

EXEC CONF

BREAK KITCHEN

SHARED OFFICE /

OPEN WORK

STORAGE
O-6 O-6
RR

DISPATCH OFFICE

DISPATCH
RR

FIRE STORAGE

CONF / TRAIN
CR-4

PLAN ROOM

STORAGE

RESTROOMS

BOARD ROOM

RESTROOMS
LEVEL 2

OPEN TO
BELOW

BBQ DECK

MEZZANINE

HOSE TOWER

DISPATCH

OUTDOOR
BREAK
RELI
VEN
LS
SOFT
INTVW

POLICE CHIEF
OFFICE

FIRE CHIEF
OFFICE

POLICE STORAGE
dn

DISPATCH
BREAK
RR

FIRE CHIEF RR POLICE CHIEF RR
LOBBY
PU

PD PERSONNEL
FILES
CRIME ANALYST CODE ENFOR. CONTRACT

SERVICES

MANAGER

LACTATION
ROOM

CHAPLAIN'S
OFFICE

VOLUNTEER/
SHIELD
ADMIN / PROF.

STANDARDS
OES

COORDINATOR
EXEC

ASSISTANT

OPERATIONS

COMMANDER

SUPPORT SVCS

COMMANDER
dn

OPEN TO
BELOW
ROOF

COVERED

AREA BELOW
SHARED

PLACERVILLE PD

EL DORADO FD

PUBLIC / CIRCULATION

CONCEPTUAL PLAN
Dewberry was commissioned by the City of Placerville in Summer of 2021 to execute a Space Needs Assessment and Site Feasibility study for the Placerville Police Department and El Dorado County Fire Department. This study includes the evaluation of the public safety teams’ existing facilities, analysis of operations and staffing levels, and recommended future staffing and facility needs to accommodate community growth.

The study evaluates not only the needs of the Police Department, but also those of the El Dorado County Fire Protection District in an effort to develop a joint public safety facility; one that meets the needs of both service agencies, that creates efficiencies and opportunities for collaboration through shared spaces between police and fire staff, and the integration of additional community-facing services such as a dedicated Emergency Operations Center, community room and Board chambers. Dewberry also provided assistance with site selection, grant writing, and funding assistance.

Combined Public Safety Facilities Study

PLACERVILLE, IL
• CLIENT
Placerville Police
Department / El Dorado
County Fire Protection
District
• COMPLETION Ongoing
• FIRM ROLE
Prime firm providing
planning study

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

4.3 CONCEPTUAL 3D MASSING

4.2 CONCEPTUAL PLAN
LEVEL 1 - DRAFT FLOOR PLAN
LEVEL 2 - DRAFT FLOOR PLAN
[NOTES: LEVEL 1 FLOOR PLAN WALK THROUGH] [NOTES: LEVEL 1 FLOOR PLAN WALK THROUGH] Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Amet risus nullam eget felis eget nunc. Venenatis tellus in metus vulputate. Praesent semper feugiat nibh sed pulvinar proin gravida hendrerit lectus. Pretium viverra suspendisse potenti nullam ac tortor vitae.

Dolor sit amet consectetur adipiscing elit duis. Blandit cursus risus at ultrices mi tempus imperdiet nulla.
[NOTES: LEVEL 2 FLOOR PLAN WALK THROUGH] [NOTES: LEVEL 2 FLOOR PLAN WALK THROUGH] Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Amet risus nullam eget felis eget nunc. Venenatis tellus in metus vulputate. Praesent semper feugiat nibh sed pulvinar proin gravida hendrerit lectus. Pretium viverra suspendisse potenti nullam ac tortor vitae.

Dolor sit amet consectetur adipiscing elit duis. Blandit cursus risus at ultrices mi tempus nulla.

FIREFIGHTER QUARTERS

INVESTIGATIONS
ARMORY

EVIDENCE
LEVEL 1

PATROL, BRIEFING, WRITE-UP

LOCKERS

FITNESS / COMBATIVES

DAY ROOM

KITCHEN
ELEC

IT ROOM

OPERATIONS

PATROL BREAK ROOM
O-2
O5
O5
O5

SERGEANT
O-2
EV1

EVIDENCE FREEZER

MUDROOM

BRIEFING

QUARTERMASTER

FITNESS / RACQUET BALL
CLETS

GO-BAGS

RESTROOMS
C-3 REPORT

WRITING
O5
O-2O-2O-2

COPY / PRINT

STUDY / OFFICE

STORAGE

FIRE RISER

STORAGE

EXTRACTOR

TURN OUT

WORK ROOM

STORAGE

TOOL ROOM

COMPRESSOR

OUTDOOR WASH BAY
STOR. DORM
ROOM
DORM
ROOM
DORM

ROOM DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM
RR 1
RR 2
RR 3
DORM
ROOM
DORM
ROOM
DORM
ROOM
DORM
ROOM

EMS SUPPLY

HOSE TOWER
COURTS

STANDBY ROOM
CADETS

COORDINATOR
CADETS

COORDINATOR

FLEET SERVICES

COORDINATOR

BUILDING

SERVICES
WET

CLOTHING

SERGEANT SERGEANT SERGEANT

GO-BAGS
HARD

INTERVIEW

IT OFFICE

INVESTIGATIONS

CONFERENCE CYBER CRIMES

EVIDENCE PROCESSING

EVIDENCE TECH

EVIDENCE FREEZER

HANDWASH

HANDWASH

LAUNDRY

MEDICAL ROOM

MAIL ROOM
dn
HARD

INTERVIEW
RR
SHARED

PLACERVILLE PD

EL DORADO FD

PUBLIC / CIRCULATION

EOC / TRAINING

RECEPTION

RECORDS

DISPATCH

COMMUNITY ROOM

EXEC CONF

BREAK KITCHEN

SHARED OFFICE /

OPEN WORK

STORAGE
O-6 O-6
RR

DISPATCH OFFICE

DISPATCH
RR

FIRE STORAGE

CONF / TRAIN
CR-4

PLAN ROOM

STORAGE

RESTROOMS

BOARD ROOM

RESTROOMS
LEVEL 2

OPEN TO
BELOW

BBQ DECK

MEZZANINE

HOSE TOWER

DISPATCH

OUTDOOR
BREAK
RELI
VEN
LS
SOFT
INTVW

POLICE CHIEF
OFFICE

FIRE CHIEF
OFFICE

POLICE STORAGE
dn

DISPATCH
BREAK
RR

FIRE CHIEF RR POLICE CHIEF RR
LOBBY
PU

PD PERSONNEL
FILES
CRIME ANALYST CODE ENFOR. CONTRACT

SERVICES

MANAGER

LACTATION
ROOM

CHAPLAIN'S
OFFICE

VOLUNTEER/
SHIELD
ADMIN / PROF.

STANDARDS
OES

COORDINATOR
EXEC

ASSISTANT

OPERATIONS

COMMANDER

SUPPORT SVCS

COMMANDER
dn

OPEN TO
BELOW
ROOF

COVERED

AREA BELOW
SHARED

PLACERVILLE PD

EL DORADO FD

PUBLIC / CIRCULATION

CONCEPTUAL PLAN

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Hayward Police Department Planning Study

HAYWARD, CA
The scope of the study is to determine the siting of a new police headquarters and police support buildings in the City of Hayward. The current police staff includes 200 sworn officers and 30 additional employees. Estimated program space needs is 70,000 square feet.

The study includes development of five sites within the City of Hayward. All five studies include contextual building massing for each site, phased construction feasibility, site fits, and conceptual estimates for each site. An initial needs assessment study for this municipality was previously prepared and formed the basis of our study.

During the course of the study, all five sites will be investigated. We are currently evaluating the first site - near the Hayward Airport, a 19.8 acre site. The Hayward Airport site master plan includes surface parking (350 secure spaces), conceptual storm water retention ponds, training/ fitness building, a 20 lane, 50 yard qualifying and 3 lane, 100 yard indoor firing range, property/evidence storage, CST lab, booking/intake, and three-story police headquarters building, along with future expansion capabilities.

The study also includes photovoltaic clad canopies and 45 electric vehicle charging stations over secured parking spaces, green roofs, solar water heating, and other sustainable design strategies to achieve net zero energy consumption for the headquarters building. The Hayward Airport site also included conceptual master planning of half of the site for commercial development to create a new retail destination for the City with civic engagement through the use of public plazas that connect the Police Headquarters to the public commercial space. • CLIENT
City of Hayward, CA
• COMPLETION
Ongoing
• FIRM ROLE
Prime firm providing
planning study

RELEVANCIES

SPACE NEEDS

ANALYSIS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Tolleson Police and Municipal Court

TOLLESON, AZ
Planning Study and Design Implementation
Located 13 miles west of downtown Phoenix, this new facility serves the community of Tolleson Arizona, population 6,800.

Dewberry, in collaboration with HDA Architects, completed an initial needs assessment study for this municipality. During the course of the study, Dewberry investigated three site test-fits:
• An addition to the current municipal complex
• A new building adjacent to the existing
facility
• A new building on a different site
Once the final option was selected and
implementation began, Dewberry led the
schematic and design development phases,
while HDA completed the construction
documentation and administration phases for the project. • CLIENT
Tolleson Police Department
• COMPLETION
2011
• FIRM ROLE
Associate firm providing
planning, architecture,
interiors, security,
technology

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY East Dundee Police Station
Building Needs Assessment + Adaptive Reuse Design

EAST DUNDEE, IL
Since 2008, Dewberry has worked with the Village of East Dundee to assist in the analysis of multiple sites and facilities for their future police and village hall.

After Dewberry performed detailed examinations of three sites with the Village’s priorities driving the study, two were discarded due to negative impact to the neighborhood, limited expansion options, brownfield site conditions, demolition costs, and higher new construction costs. The final site was chosen due to its adjacency to the Village Hall, its downtown location, and its lower renovation costs. The chosen site was the Village’s recently abandoned fire station.

Dewberry creatively transformed and completely reorganized the 1950s fire station into an efficient and functional police facility, quadrupling the police department’s current size in the process. McIntosh Creek runs between the planned improvements and provides the opportunity for a future civic plaza. The municipal complex is approximately two acres and is located two blocks from the Village’s historic downtown which continues to undergo redevelopment.

The East Dundee Police Station achieved LEED Gold certification and is part of a unique Sustainable Energy Development District. The project team leveraged the design to contribute to the District’s renewable energy and energy conservation goals, establishing a precedent for high performance green buildings within the Village boundaries. With this project, the Village set an example of sustainable development for economic vitality, community well-being, and natural resource stewardship. • CLIENT
East Dundee Police
Department
• COMPLETION
2016
• FIRM ROLE
Prime firm providing
planning and
architecture
• AWARDS
LEED Gold

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

ADAPTIVE
REUSE

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY up
up
up

1. PUBLIC ENTRY

2. CHIEF’S OFFICE

3. CONFERENCE ROOM

4. INTERVIEW ROOM

5.PUBLIC WAITING LOBBY

6. VENDING

7. SERGEANT WORKSTATIONS

8. WORK ROOM

9. RECORDS

10. LEUTENANT‘S OFFICE

11. MONITOR/IT ROOM

12. RESTROOM

13. STAFF ENTRY

14. REPORT/WRITING

15. INVESTIGATOR’S OFFICE

16. JANITOR’S CLOSET

17. GUN CLEANING

18. ARMORY

19. EVIDENCE PROCESSING

20. BAG & TAG

21. JUVENILE/ADA CELL

22. BOND OUT

23. EVIDENCE STORAGE ROOM

24. CELL

25. BOOKING/HOLDING

26. VEHICLE SALLY PORT

27. FIRE RISER ROOM

28. FOUND PROPERTY STORAGE

29. GENERATOR
1 2
3 4
5 9
6 7
8 10
11 12
12 12
14 15
4 4
16 12
12 21
4 18 19
24 24
25 24
23 26
27 28
17 20
29 FIRST FLOOR PLAN
0’ 10.7’

THIRD STREET
22 13
LEGEND:
up
up

OPEN TO
BELOW

OPEN TO
BELOW

OPEN TO
BELOW
up

OPEN TO
BELOW

1. TRAINING/COMMUNITY ROOM

2. STORAGE

3. PUBLIC LOBBY

4. ROLL CALL AREA

5. WOMEN’S LOCKER ROOM

6. FITNESS ROOM

7. BREAK AREA

8. STAFF RESTROOM

9. MEN’S LOCKER ROOM

10. COURT PREP ROOM

11. MECHANICAL
1 3
4 5
2 6
8 7
8 9
10 11
11 LEGEND:

SECOND FLOOR PLAN
0’ 10.7’
2

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Glen Ellyn Police Department
Study and Implementation

GLEN ELLYN, IL
Since 2011 Dewberry has worked closely with the Village government to provide the following services which continue to this day:
• Space needs study for both Police and Village Hall program spaces • ADA compliance survey of existing 1930’s structure
• Existing facilities survey
• New police station design through construction administration • Village Hall Department renovations and expansions into former police occupied spaces
Space Needs Study
Dewberry assisted the Village of Glen Ellyn with the development of a comprehensive space needs assessment for the village Administration, Finance, Planning and Development Departments, as well as the Glen Ellyn Police Department. Dewberry worked closely with the Police and Village to create a space needs analysis that included:
• Critical success factors for each department outlining the most important objectives, goals, and vision for each organization to be used as a project benchmark. • Extensive online staff surveys and result analysis using Survey Monkey. • Follow-up staff interviews with department leaders and users to establish existing space conditions, current space needs, and future needs projecting out align with their 2030 goals.
• CLIENT
Village of Glen Ellyn
• COMPLETION
2014 - studies
2017 - construction
• COST $13.5M
• FIRM ROLE
Prime architect providing
planning, architecture,
interiors, MEP,
technology, structural,
civil

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

ADAPTIVE
REUSE

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY •Identification of key adjacencies and functional organization efficiencies between spaces.
• Preliminary budgetary cost estimates based on historical square foot cost data for the type of spaces identified. • Presentation to village board members containing existing space conditions, current space needs, future space needs, estimated project budget and comparisons with similar
departments within the geographical region to gain support and build momentum for future project phases.

Design Implementation
In 2015, Dewberry was selected as part of a design-build team to design the new facility. The site conditions presented many challenges which had to be overcome.
• Over half the site is in the 100-year flood plain with bad soils which caused the functions to be laid out in two separate structures on the higher west and north site areas.
• Firearms training needed to be located on-grade in a support building instead of the basement due to the soil conditions. • The public parking and plaza areas were also intended to act as a gateway to an adjacent park.

The first floor program spaces include a community room, records, patrol, booking & holding, evidence processing, locker rooms, break area, and a fitness room. Second floor program spaces included administrative and investigations and building support spaces. Future expansion of evidence storage, patrol, and investigations has been masterplanned along the east side of the building.

The building’s massing and exterior material palette were inspired by the natural setting of the park and will include stone, glass, and fiber cement panels that look like wood. The public amenities and entrance have all been grouped along the south end of the building with an inviting, transparent 2-story lobby.

Glen Ellyn Police Department Study - continued
Silver Award, Law Enforcement Today Design Award, 2020
Citation, AIA Academy of Architecture for Justice, 2019 Best of Governmental Architectural Awards, Masonry Advisory Council, 2018

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Hanover Park Police Headquarters
Study and Implementation

HANOVER PARK, IL
Dewberry was selected to conduct a facility space needs assessment and conceptual design for the police headquarters and village hall. Their existing facility was a combined facility built in the 1970’s that became overcrowded after decades of growth in the community.

Space Needs Study
Dewberry began by gathering data including village demographics, examining existing space utilization and condition, conducting departmental interviews, and collecting informational surveys. This information allowed our team to create an accurate assessment of their existing space needs compared to current conditions and future needs. Future needs were examined with short, mid, and long range goals, what the associated costs may be, and how could those goals be phased.

Three concept designs were developed for the new site expanding the municipal campus while creating secured police parking areas, providing onsite water stormwater detention areas, and maximizing the functional layout of departments within the building to maximize efficiency.
• CLIENT
Village of Hanover Park,
IL
• COMPLETION
2011
• FIRM ROLE
Prime architect providing
architecture, interiors,
engineering, technology

RELEVANCIES

SPACE NEEDS

ANALYSIS
SPACE

PLANNING

SCHEMATIC

CONCEPTS
POLICE

DEPARTMENT

EXISTING

CONDITION

EVALUATION

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY site study diagram #2
site study diagram #3
site study diagram #1
Design Implementation
Dewberry was responsible for design of the new headquarters which accommodates all police department needs including a crime lab, crime scene vehicle processing, indoor garage for 27 vehicles, a community room, evidence processing, jail, prisoner processing, sally port, indoor firing range, as well as the area Emergency Operations Center.

Hanover Park Police Department Study - continued

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY South Pasadena Municipal Building
Study South Pasadena, CA
Prime firm providing space needs study
and conceptual design
Calaveras County Sheriff’s
Administration and Jail San Andreas, CA
Prime firm for a planning study and
design for a new county facility.
1 Scale: 1" = 30'-0"
Hillsborough Public Safety Operations
Complex Tampa, FL
New facility including dispatch command,
incident command center, fire-rescue
training, 311 call center.

Aliso Viejo Sheriff’s Station Remodel
Aliso Viejo, CA
Prime firm providing remodel and ADA
upgrades for this facility for Orange
County Sheriff’s Department.

City of Denver Substations 1, 2 and 3 
Denver, CO
Prototype and design implementation of
three police substations.

Vienna Police Station
Vienna, VA
Prime firm providing a planning study
and design implementation for a 29,500
SF new facility.

Lubbock Police East Substation 
Lubbock, TX
Associate firm providing public safety
design for a public safety improvement
project, including three police substations

ADDITIONAL EXPERIENCE
Venice Public Safety Building 
Venice. FL
A new 31,000 SF public safety building,
including evidence processing, incident
command center, training, community
rooms.

Stanislaus County Public Safety Facilities
Expansion Modesto, CA
Expansion of public safety complex
including administration, jail, property
storage, and intake center.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Glendale Public Safety Building
Glendale, AZ
A new combination Police and Fire Facility
located on seven acres of an 88-acre
master planned multi-purpose site.

Romeoville Village Hall and Police
Headquarters Romeoville, IL
Space needs assessment and design
implementation for a new 118,000 SF
municipal facility.

City of Killeen Police Headquarters 
Killeen, TX
Facilities needs assessment and design
implementation for a new facility.

Includes a police emergency operations
center.

DeKalb Police Headquarters
DeKalb, IL
Needs assessment study and design
for a new 35,600 SF police station
which includes a dispatch call center,
detention, and training center.

Space Needs Study and Master Plan
Victoria, TX
Study for 15 of the City’s public safety
departments, currently spread out in five
different locations.

Jack Evans Police Headquarters
Dallas, TX
Prime firm providing planning and design
of a new police headquarters for the City
of Dallas.

Facility Needs Assessment Study
Weatherford, TX
Existing facilities assessment, evaluation
and development of options including
renovation of existing, or building new.

Town of Gilbert Public Safety Building 
Gilbert, AZ
Planning study and design
implementation for a police, fire and
courts complex.

City of Alexandria Police Headquarters 
Alexandria, VA
Planning and design for a new police
headquarters, which includes a 911 call
center and 550-space parking structure.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY A Team Focused on Your Project
A substantial amount of our design team’s work serves municipalities.

This brings to the City a team well versed in the issues and solutions that go hand-in-hand with a project of this nature, a team attuned to national and regional trends, and a group of professionals - many of whom have previously worked together for municipal government clients.

TEAM ORGANIZATION

CITY OF SAN MARINO

CORE TEAM

PUBLIC SAFETY

SUBJECT MATTER EXPERT
William Oren AIA, NCARB
PRINCIPAL-IN-CHARGE +

PUBLIC SAFETY

SUBJECT MATTER EXPERT
Larry Hlavacek AIA

ARCHITECTURE
Lee Cooper RA
Mario Barrientos

MECHANICAL/PLUMBING
Mike Shen PE

ELECTRICAL
Marco Cabibbo PE, LEED AP BD+C

PLUMBING
Rolando Domingo PE, CPD, LEED AP

STRUCTURAL
Michael Dygean SE, DBIA
Rodrigo Toro Pavez SE, PE, DBIA, ENV SP
CIVIL
Jeff Gavazza PE
Daniel Munsterman PE
SECURITY + TECHNOLOGY
John Kacperski RCDD, OSP, CDT
Steve Burman PSP

COST ESTIMATING
John Mauk LCPE, CCP, LEED AP

SUPPORT TEAM
A
B
C
D
E
Dewberry
P2S Engineers
KPFF Consulting Engineers
OCMI
Historic Resources Group

FIRM LEGEND
A
A

PROJECT MANAGER
Curtis Lockwood AIA
A
QA/QC
Tamara Clarke AIA, LEED AP BD+C, WELL AP
A

TEAM ORGANIZATION
A
B
B
C
C
C
D

HISTORIC CONSULTING
Historic Resources Group
E
B

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Curtis Lockwood AIA

PROJECT MANAGER
Curtis brings 40 years experience to our team. He has managed projects from $150,000 to $50 million and brings an understanding of how to bring economy and constructability to a project of any size. His project experience includes master planning, phasing, budget development, timely value engineering, permitting strategies, schedule management, pre-construction, BIM, Design, MEP and structural design, budget development & validation, FFE, and Construction Administration.

Garden Grove Police Department Space Needs Assessment, CA.

Comprehensive space needs assessment for department currently housed in five separate buildings in three locations. Scope included existing facilities evaluation, current and future staffing projections, space needs analysis, Seismic evaluation, and assessment of parking capacity. Status: Completed 2020.

Garden Grove City Hall Security Assessment, Garden Grove, CA.

Facility renovation to department counters, information counter, and meeting rooms, as well as security upgrades to cameras, first floor door access, and panic/duress systems.

Status: Completed 2021.

Orange County - Aliso Viejo Sheriff Station Remodel, CA.

Renovation of approximately 18,000 SF of space, including renovation of locker rooms, reconfiguration and re-purposing of office spaces and work areas, and new carpet paint and furniture in most areas. Status: Completed 2020.

Madera County Juvenile Hall Facilities Condition and Needs Assessment, CA.

A facilities condition and needs assessment (FCNA) services for the existing Juvenile Detention Facility’s electronic security system and HVAC system. The FCNA includes the evaluation of the existing electronic security systems and HVAC systems, in addition to evaluation of the existing surveillance system at the Juvenile Services Facility.  The final analysis will be utilized for prioritizing improvements to the electronic security system and HVAC system as well as assisting with allocating budgets and potentially making recommended improvements. Status: Ongoing.

Perris County Complex, CA.*
70,000 SF Sheriff Station, Forensics Lab and Evidence Warehouse and 25,000 SF Family Clinic, $25m
Thermal Sheriff Station, CA*
70,000 SF Sheriff Station, Forensics Lab and Evidence Warehouse, $25m Palm Desert Sheriff Station, CA*
70,000 SF Sheriff Station, Forensics Lab and Evidence Warehouse, Achieved LEED Gold. $25m
*with Prior Firm(s)
• EDUCATION
Coursework in Architecture,
Southern California Institute of
Architecture
• REGISTRATION
Registered Architect: CA
#C23444
• YEARS OF EXPERIENCE
Dewberry • Since 2019
Prior • 40
- Vanir: 2018 - 2019
- Lionakis: 2015 - 2018
- Gensler: 2013 - 2015
- HDR: 2003 - 2013
• AFFILIATIONS
American Institute of Architects
• OFFICE:
300 North Lake
Pasadena, CA 91101
916.239.7264 tel
916.239.7245 fax
[email protected]

RESUMES

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Larry Hlavacek AIA

PRINCIPAL-IN-CHARGE/PUBLIC SAFETY SUBJECT MATTER EXPERT As National Director of Public Safety, Larry Hlavacek brings his proven leadership and expertise in the planning and design of public safety facilities of his 28-year career back to Dewberry. A recognized national expert, he brings his leadership in realizing the client’s vision by delivering innovative, operationally efficient, flexible, and future-ready solutions to Dewberry’s robust public safety design team. Coordinating national efforts in planning and design for police, fire, and emergency operations, Larry’s collaborative approach focuses on developing professional work environments that support mission critical operations and health and wellness improving career development and staff retention of first responders.

Bakersfield Police Department Needs Assessment and Site Feasibility Study, CA.

Space needs assessment and site feasibility study including evaluation of existing seven facilities, space needs assessment to accommodate growth, and determine scale and location of new facilities. Status: Ongoing.

Placerville Public Safety Building Planning Study, Placerville, CA.

A feasibility study with a space needs analysis to evaluate current and future needs of the City’s public safety facilities including the Police Department, the Fire Department Administration Headquarters, and Fire Station #25. The ongoing study will define current conditions and anticipated needs of both departments and the assessment of the practicality for options to co-locate police and fire on one campus. Status: Ongoing.

Johnson County Municipal Facilities Programming and Master Plan Study, KS.

Study includes facility assessments of county facilities, staffing analysis, utilization of space, evaluating data from the previous 5-10 year time periods to establish trends, planned growth, programming, space planning, staffing analysis, space allocation diagrams, and adjacent diagrams for all justice and public safety departments. Status:

Completed 2021.

Oswego Police Headquarters and Training Facility, IL*. A new 72,900 SF police statio features a police training center with a downrange tactical firing range, combat training mat room, fitness center, emergency operations center, and training classrooms.

Police operations are enhanced by the professional and collaborative workspaces for Administration, Records, Investigations, Patrol, and Traffic and expanded and enhanced areas for equipment storage, evidence processing and storage, and jail.

North Slope Borough Public Safety & Integrated Behavioral Health Facility, AK* A new 115,000 SF facility to provide services for Alaska’s entire North Slope Borough.

The Public Safety building includes a Police Station (Emergency Communications, Investigations, Operations, and Support), Jail, and Behavioral Health Services (Outpatient Clinic, Administration, Prevention Services, Residential Treatment, and a Traditional Room for community engagement).

ADDITIONAL EXPERIENCE:
• Romeoville Village Hall and Police Headquarters Planning Study and Implementation, IL
• Glen Ellyn Police Headquarters Planning Study and Implementation, IL • Hanover Park Police Headquarters Planning Study and Implementation, IL • Lawton Public Safety Complex Planning Study and Implementation, OK • EDUCATION
MS Architecture, University of
Illinois
BS Architecture, University of
Illinois
• YEARS OF EXPERIENCE
Dewberry • 11
Prior • 17
- HOK: 2016 - 2020
- Dewberry: 2006 - 2016
• REGISTRATIONS
Registered Architect: IL, FL
• AFFILIATIONS
American Institute of Architects
International Association of
Chiefs of Police (IACP)
• PUBLICATIONS +

PRESENTATIONS
Workshop Presenter,
“Planning-DesigningConstruction of Police
Facilities, IACP, 2021
Author, “Pandemic Design
Considerations for Police
Facilities” Blog, 2020
Co-Speaker: “Future Ready
Design for Law Enforcement:

The City of DeKalb Police
Headquarters”; AIA Academy
of Architecture for Justice Fall
2015 Conference
• OFFICE:
132 North York St. #2C
Elmhurst, IL 60126
847.841.0578 tel
847.695.6579 fax
[email protected]

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY William Oren AIA, NCARB

PUBLIC SAFETY SUBJECT MATTER EXPERT
As Project Manager, Will brings 14 of years of architectural practice and production experience as well as 2 years of construction management experience. Having a completed domestic and international projects, Will’s focus has been on managing complexity, enhancing collaboration, and optimization through the use of software. As a licensed architect in California, Will has worked with a number of public agencies for the construction of new space or the improvement of existing space and has demonstrated success in balancing budget, project delivery and performance.

Bakersfield Police Department Needs Assessment and Site Feasibility Study, CA.

Space needs assessment and site feasibility study including evaluation of existing seven facilities, space needs assessment to accommodate growth, and determine scale and location of new facilities. Status: Ongoing.

Placerville Public Safety Building Planning Study, Placerville, CA.

A feasibility study with a space needs analysis to evaluate current and future needs of the City’s public safety facilities including the Police Department, the Fire Department Administration Headquarters, and Fire Station #25. The ongoing study will define current conditions and anticipated needs of both departments and the assessment of the practicality for options to co-locate police and fire on one campus. Status: Ongoing.

Garden Grove City Hall Security Assessment, Garden Grove, CA. Facility renovation to department counters, information counter, and meeting rooms, as well as security upgrades to cameras, first floor door access, and panic/duress systems. Status:

Completed 2021.

Stanislaus County Health Services Agency/Public Health Facility, Modesto, CA.

Project Manager providing programming, master planning, and bridging design for a new, two-story building to co-locate the administration and public health functions of the County’s Health Services Agency. Status: Completed 2021 Building Annex Renovation, Gilroy, CA. Project Manager providing programming and design for building upgrades/improvements for the City Annex Building. Status: Design complete 2021.

Yolo County Historic Courthouse Improvement, Woodland, CA*. Project Manager for a building restoration and Probation Department tenant improvement.

Responsibilities included design, drawings, consultant coordination, code approvals and historic compliance and budget tracking.

Clifford L. Allenby California State Office Building, Sacramento, CA*. Work included close coordination with the Office of State Fire Marshal and Division of the State Architect for code verification and approval as well as consultant and contractor coordination throughout the design-build delivery.

Solano Transportation Authority Architecture Program, Suisun City, CA*.

Project Programming and schematic design for Solano Transportation Authority’s new headquarter office building.
*with Prior Firm(s)
• EDUCATION
Master of Architecture,
University of California,
Berkeley
AB, Psychology Environment,
Harvard University
• REGISTRATIONS
Registered Architect • CA
#C35731
NCARB
• YEARS OF EXPERIENCE
Dewberry • Since 2019
Prior • 12
- Lionakis: 2017 - 2019
- SOM: 2016 - 2017
- Fougeron Arch: 2015 - 2016
- LTC Design: 2009 - 2015
• AFFILIATIONS
American Institute of Architects
• OFFICE:
1760 Creekside Oaks #280
Sacramento, CA 95833
916.239.7253 tel
916.239.7245 fax
[email protected]

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Lee Cooper, RA

PROJECT ARCHITECT
As an experienced project architect, Lee will work closely with the Project Manager and planning team to develop the necessary presentation documents, research building construction and code issues that may affect the plan, and work closely with the engineers and cost estimators throughout the study process. Lee’s design talent and knowledge of constructability leads to well-executed, impactful design solutions that are both cost-sensitive and constructable.

Garden Grove City Hall Security Assessment, Garden Grove, CA.

Facility renovation to department counters, information counter, and meeting rooms, as well as security upgrades to cameras, first floor door access, and panic/duress systems.

Status: Completed 2021.

Madera County Juvenile Hall Facilities Condition and Needs Assessment, CA.

A facilities condition and needs assessment (FCNA) services for the existing Juvenile Detention Facility’s electronic security system and HVAC system. The FCNA includes the evaluation of the existing electronic security systems and HVAC systems, in addition to evaluation of the existing surveillance system at the Juvenile Services Facility.  The final analysis will be utilized for prioritizing improvements to the electronic security system and HVAC system as well as assisting with allocating budgets and potentially making recommended improvements. Status: Ongoing.

Madera County Jail Expansion, Phase 3, CA.

Design of a new wing of 20 special use beds, appropriate support spaces such as medical exam rooms, interview rooms, a training lab, and outdoor recreation space, medical staff offices. Status: Ongoing.

University of California, Santa Cruz - Science and Engineering Library Renovation, Santa Cruz, CA.

Expansion of the floor’s existing Digital Scholarship Innovation Studio, updated finishes, a new restroom and lactation room, as well as HVAC, power, and acoustic upgrades throughout the space. 27,000 SF. Status: Ongoing.

Adaptive Reuse Campus to Office Space, Santa Monica, CA.* The 35,000 SF campus - originally comprised of single story URM buildings- features a common courtyard over below grade parking. Two of the three buildings above within the project scope were re-designed to become two story structures through the use of additions on the new sub-grade deck and upgraded structural systems.

Los Angeles LGBT Center Anita May Rosenstein Campus, Los Angeles, CA.* The campus, including three buildings over two levels of below grade parking, unified several programs and user groups across a 4 acre site and 180,000 SF of space in Hollywood.

University of Alabama Robert Witt Student Activity Center, Tuscaloosa, AL.* This 130,000 SF, $30m building included multiple gyms, workout rooms and a 40-foot climbing tower. The building also housed multiple departmental offices, a 10,000 SF “grab-and-go” food service area, and sits over a storm shelter capable of housing over 3,000 students and faculty.
• EDUCATION
BArch, Auburn University
• REGISTRATION
Registered Architect: CA
#C36954; AL #7014
• YEARS OF EXPERIENCE
Dewberry • Since 2020
Prior • 15
- RAC: 2017 - 2020
- Christopher Architects:
2017 - 2018
- KFA Architects: 2015 - 2017
- Williams Blackstock:
2011 - 2015
• OFFICE:
300 North Lake
Pasadena, CA 91101
916.239.7256 tel
916.239.7245 fax
[email protected]

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Mario Barrientos

ARCHITECTURAL DESIGNER
Mario will work closely with the Project Manager and planning team to develop the necessary presentation documents, research building construction and code issues that may affect the plan, and work closely with the engineers and cost estimators throughout the study process.

Bakersfield Police Department Needs Assessment and Site Feasibility Study, Bakersfield, CA. Space needs assessment and site feasibility study including evaluation of existing seven facilities, space needs assessment to accommodate growth, and determine scale and location of new facilities. Status: Ongoing.

Garden Grove City Hall Security Assessment, Garden Grove, CA. Facility renovation to department counters, information counter, and meeting rooms, as well as security upgrades to cameras, first floor door access, and panic/duress systems. Status:

Completed 2021.

Orange County - Aliso Viejo Sheriff’s Station Remodel, Aliso Viejo, CA. Assessment of and design renovation for approximately 18,000 SF of space, including renovation of locker rooms, reconfiguration and re-purposing of office spaces and work areas, and new carpet paint and furniture in most areas. Status: Completed 2020.

Orange County Sheriff’s Department Headquarters Remodel, Santa Ana, CA.

Renovation of mens and womens locker rooms at OCSD’s headquarters to improve accessibility. Status: Completed 2020.

Orange County Central Mens and Womens Jail Upgrade, Santa Ana, CA.

Renovation and reconfiguration of offices for OCSD Command Division. Upgrade to staff spaces affected both mens and womens areas, and included interior finishes, furniture, mechanical and plumbing systems. Status: Completed 2021.

Washoe County DNA Lab Tenant Improvement Renovation, Reno, NV. Needs assessment and design implementation for a new forensic science laboratory. Dewberry provided design expertise related to the morgue/lab component. Status: Completed 2018.

Madera County Jail Expansion Phase III, Madera, CA. A new housing wing of 20 special use beds, appropriate support spaces such as medical exam rooms, interview rooms, a training lab, and outdoor recreation space, medical staff offices. Status:

Ongoing.

Building Annex Renovation, Gilroy, CA. Programming and design for building upgrades/improvements for the City Annex Building. Status: On hold. • EDUCATION
BS Architecture, California
Polytechnic State University
• YEARS OF EXPERIENCE
Dewberry • Since 2018
• OFFICE:
300 North Lake
Pasadena, CA 91101
916.239.7258 tel
916.239.7245 fax
[email protected]

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Mike Shen, PE

MECHANICAL ENGINEER
Mike Shen is a Mechanical Engineer with over 20 years of experience. Mike has served as project manager and mechanical engineer on various mechanical design projects and energy conservation projects with duties encompassing determination of project scopes, coordination with clients and sub-consultants, design development, preparation of construction design documents and specifications, overseeing energy calculations, load calculations, analysis of ductwork and piping systems, cost estimates, and construction support services.
• EDUCATION
BS Mechanical Engineering,
University of California, Los
Angeles
MBA University of Southern
California
• REGISTRATION
Mechanical nNgineer, CA
#M32934
• YEARS OF EXPERIENCE
P2S • Since 2002
Prior • 10
• OFFICE:
5000 E. Spring St., Suite 800
Long Beach, CA 90815
562.497.2999 tel
562.497.2990 fax
Garden Grove Police Department - Facility Needs Assessment Garden Grove, CA
City of Long Beach Police Station Remodel
Long Beach, CA
City of Chino Hills/Chaffey College Community Center
Chino Hills, CA
County of San Bernardino
Chino Hills Courthouse Upgrades
Chino Hills, CA
County of Los Angeles Internal Services Dept.

Van Nuys Administration Center Maintenance Upgrades Assessment Van Nuys, CA
County of Los Angeles Internal Services Dept.

East San Gabriel Valley Mental Health Center Maintenance Upgrades Assessment West Covina, CA
County of Los Angeles
Pitchess Detention Center Laundry Building Assessment
Castaic, CA
County of Los Angeles Internal Services Dept.

San Gabriel Valley Service Center Maintenance Upgrades Assessment South El Monte, CA
County of Los Angeles Internal Services Dept.

LA County Public Health Lab Maintenance Upgrades Assessment Downey, CA
County of Los Angeles Internal Services Dept.

Metro East AP District Office HVAC Replacement System
Los Angeles, CA
Metropolitan Water District
Diemer Administration Building Seismic Upgrades
Yorba Linda, CA

KEY PERSONNEL
P2S INC.
• Garden Grove Police Department
Facility Needs Assessment
Garden Grove, CA
• City of Long Beach
Police Station Remodel
Long Beach, CA
• City of Chino Hills/Chaffey
College
Community Center
Chino Hills, CA
• County of San Bernardino
Chino Hills Courthouse Upgrades
Chino Hills, CA
• County of Los Angeles Internal
Services Dept.

Van Nuys Administration Center
Maintenance Upgrades Assessment
Van Nuys, CA
• County of Los Angeles Internal
Services Dept.

East San Gabriel Valley Mental
Health Center Maintenance
• County of Los Angeles
Pitchess Detention Cente
Building Assessment
Castaic, CA
• County of Los Angeles I
Services Dept.

San Gabriel Valley Service
Maintenance Upgrades A
South El Monte, CA
• County of Los Angeles I
Services Dept.

LA County Public Health L
Maintenance Upgrades A
Downey, CA
• County of Los Angeles I
Services Dept.

Metro East AP District Offi
Replacement System
Los Angeles, CA
• Metropolitan Water Dist
Diemer Administration Bu
Seismic Upgrades
Yorba LindaCA
Mike Shen is a Mechanical Engineer with over 20 years of experience experience in the field includes central plants, computer rooms, labo classroom buildings, office buildings, maintenance facilities, equipm retrofits, and tenant improvements. He has worked with many clients educational, commercial, and industrial facilities.

Mike has served as project manager and mechanical engineer on va mechanical design projects and energy conservation projects with d encompassing determination of project scopes, coordination with cl and sub-consultants, design development, preparation of constructi design documents and specifications, overseeing energy calculation calculations, analysis of ductwork and piping systems, cost estimate construction support services.

MIKE SHEN
PE
Senior Mechanical Engineer | P2S Inc.

EDUCATION
BS, Mechanical Engineering,
University of California, Los
Angeles
MBA, University of Southern
California

REGISTRATIONS
Mechanical Engineer,
California, M32934

AFFILIATIONS
• ASHRAE
• AEE

OFFICE ADDRESS
5000 E. Spring St., Suite 800
Long Beach, CA 90815
OTHER FIRMS LAST 10
YEARS
N/A

RELEVANT PROJECT EXPERIENCE
P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. We take client dreams and make them reality with inventive, sustainable solutions fueled by the desire to make the future a better place. We believe innovative, responsible design is more than cost savings and efficiency, it’s the promise of a brighter, greener future that begins today.

Construction Management
• Building systems design
• Central utility plants
• Utility master plans
• Infrastructure design
• Feasibility studies
• Energy audits
• Renewable power sources • Life-cycle studies • LEED design and documentation • Federal & Municipal
• Higher Education
• K-12 Education
• Healthcare
• Energy Services
• Retail & Commercial
• Office & Mixed Use
• Aviation
• Labs & Specialty
Manufacturing
• Aerospace
• Ports & Marine
• Transit & Transportation
One-Stop Resource
ENG Services
Sustainable Design Services
Client Expertise
Designing a
better future,
every day.

Mechanical, Electrical, Plumbing
& Technology Design
Commissioning Services
LEED®
8PLATINUM
NET-ZERO 7 ENERGY
LEED®
105 PROJECTS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Marco Cabibbo, PE, LEED AP BD+C

ELECTRICAL ENGINEER
Marco Cabibbo is an electrical engineer with over 30 years of experience specializing in industrial power systems and instrumentation, and control system design. His experience includes research, design, engineering, construction administration, and project management for an extensive range of facilities including commercial and civic buildings, electrical infrastructure, motion picture studios, health care, educational facilities, water/wastewater treatment plants, petrochemical refineries and bulk loading plants.

Marco strives to deliver top-tier projects through close collaboration with project stakeholders and equipment manufacturers as well as his extensive field experience in construction, troubleshooting, maintenance and repair. He is a PE, electrician and licensed electrical contractor, certified Grade 2 water treatment and water distribution system operator, and real-time power utility systems operator. • EDUCATION
MS Electrical Engineering,
CSU Long Beach
BS Electrical Engineering, Cal
Poly Pomona
• REGISTRATION
Electrical nNgineer, CA
#E17508
Electrical Contractor, CA C10
658090
Water Treatment Operator,
Grade 2, 20440
Water Distribution Operator,
Grade 2, 9011
LEED Accredited Professional
BD+C
• YEARS OF EXPERIENCE
P2S • Since 2005
• OFFICE:
5000 E. Spring St., Suite 800
Long Beach, CA 90815
562.497.2999 tel
562.497.2990 fax
Garden Grove Police Department - Facility Needs Assessment Garden Grove, CA
City of Anaheim
Design-Build 12kV Substation
Anaheim, CA
City of Anaheim
Water Dept Arc Flash Study
Anaheim, CA
City of Diamond Bar
Diamond Bar Blvd Streetscape Design
Diamond Bar, CA
City of Long Beach
Willow Springs Wetlands Restoration Project Electrical Plan Review Long Beach, CA
City of Monrovia
Arc Flash Study
City of Pasadena
Central Library MEP Critical Needs Assessment
City of Pasadena
Hale Building Phase II Remodel
City of Pasadena
Hale Building 2nd Floor Electrical
County of Los Angeles
Pitchess Detention Center Laundry Building Upgrades
Castaic, CA
County of Los Angeles
Van Nuys Administration Center Upgrades
Van Nuys, CA

KEY PERSONNEL
P2S INC.
• Garden Grove Police Department
Facility Needs Assessment
Garden Grove, CA
• City of Anaheim
Design-Build 12kV Substation
Anaheim, CA
• City of Anaheim
Water Dept Arc Flash Study
Anaheim, CA
• City of Diamond Bar
Diamond Bar Blvd Streetscape
Design
Diamond Bar, CA
• City of Long Beach
Willow Springs Wetlands
Restoration Project
Electrical Plan Review
Long Beach, CA
• City of Monrovia
Arc Flash Study
Monrovia, CA
• City of Pasadena
Hale Building Phase II Rem
Pasadena, CA
• City of Pasadena
Hale Building 2nd Floor Ele
Pasadena, CA
• County of Los Angeles
Pitchess Detention Center
Building Upgrades
Castaic, CA
• County of Los Angeles
Van Nuys Administration C
Upgrades
Van Nuys, CA
• Los Angeles Department
and Power
Sun Valley Battery Storage
Sun Valley, CA
• Long Beach Water Depar
Ground Water Treatment P
HVAC System Assessment
Marco Cabibbo is an electrical engineer with over 30 years of experie specializing in industrial power systems and instrumentation, and con system design. His experience includes research, design, engineering construction administration, and project management for an extensiv of facilities including commercial and civic buildings, electrical infrast motion picture studios, health care, educational facilities, water/wast treatment plants, petrochemical refineries and bulk loading plants.

Marco strives to deliver top-tier projects through close collaboration w project stakeholders and equipment manufacturers as well as his exte field experience in construction, troubleshooting, maintenance and re is a PE, electrician and licensed electrical contractor, certified Grade treatment and water distribution system operator, and real-time pow systems operator.

MARCO CABIBBO
PE, LEED AP BD+C
Senior Electrical Engineer | P2S Inc.

EDUCATION
MS, Electrical Engineering,
CSU Long Beach, 2014
BS, Electrical Engineering, Cal
Poly Pomona, 2002

REGISTRATIONS
Electrical Engineer, California,
E17508
Electrical Contractor,
California, C10 658090
Water Treatment Operator
Grade 2, 20440
Water Distribution Operator
Grade 2, 9011

CERTIFICATIONS
LEED AP BD+C

AFFILIATIONS
• IEEE
• AWWA
• ISA
• WEF
• IASHEP

OFFICE ADDRESS
5000 E. Spring St., Suite 800
Long Beach, CA 90815
OTHER FIRMS LAST 10
YEARS
N/A

RELEVANT PROJECT EXPERIENCE
P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. We take client dreams and make them reality with inventive, sustainable solutions fueled by the desire to make the future a better place. We believe innovative, responsible design is more than cost savings and efficiency, it’s the promise of a brighter, greener future that begins today.

Construction Management
• Building systems design
• Central utility plants
• Utility master plans
• Infrastructure design
• Feasibility studies
• Energy audits
• Renewable power sources • Life-cycle studies • LEED design and documentation • Federal & Municipal
• Higher Education
• K-12 Education
• Healthcare
• Energy Services
• Retail & Commercial
• Office & Mixed Use
• Aviation
• Labs & Specialty
Manufacturing
• Aerospace
• Ports & Marine
• Transit & Transportation
One-Stop Resource
ENG Services
Sustainable Design Services
Client Expertise
Designing a
better future,
every day.

Mechanical, Electrical, Plumbing
& Technology Design
Commissioning Services
LEED®
8PLATINUM
NET-ZERO 7 ENERGY
LEED®
105 PROJECTS

1-34

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Rolando Domingo, PE, CPD, LEED AP

PLUMBING ENGINEER
Rolando Domingo has 29 years of experience in engineering design, specifications, and construction support of plumbing and fire protection systems. Rolando has served as project manager and design engineer on various Plumbing System design projects with duties encompassing determination of project scope, design criteria, coordination with the client and project team, provision of construction design documents, written construction design specifications, equipment selections, construction cost estimates, construction support, and project management.
• EDUCATION
BS Mechanical Engineering,
Bulacan State University,
Phillipines
• REGISTRATION
Mechanical Engineer, CA
#M38758
Certified in Plumbing Design
LEED Accredited Professional
• YEARS OF EXPERIENCE
P2S • Since 2005
Prior • 12
• OFFICE:
5000 E. Spring St., Suite 800
Long Beach, CA 90815
562.497.2999 tel
562.497.2990 fax
Garden Grove Police Department - Facility Needs Assessment Garden Grove, CA
Fullerton Fire Department
Rosecrans Fire Station #6
Orange County Fire Authority
Ladera Fire Station #58
Ladera Ranch, CA
Ventura County Fire Protection District
Fire Station #42
Moorpark, CA
City of Long Beach
Long Beach Arena Water Calculation
Long Beach, CA
County of Los Angeles
Pitchess Detention Center Laundry Building Upgrades
Castaic, CA
County of Los Angeles
Van Nuys Administration Center Upgrades
Van Nuys, CA
Metropolitan Water District
Maintenance Building Design & Construction Support
La Verne, CA
Metropolitan Water District
La Verne Shops Multi-Phase Expansion
La Verne, CA
Metropolitan Water District
Weymouth Administration & Control Building Upgrades
La Verne, CA
Port of Long Beach
Fire Boat Station 15 Replacement
Long Beach, CA

KEY PERSONNEL
P2S INC.
• Garden Grove Police Department
Facility Needs Assessment
Garden Grove, CA
• Fullerton Fire Department
Rosecrans Fire Station #6
Fullerton, CA
• Orange County Fire Authority
Ladera Fire Station #58
Ladera Ranch, CA
Plumbing Engineer
• Ventura County Fire Protection
District
Fire Station #42
Moorpark, CA
• City of Long Beach
Long Beach Arena Water
Calculation
Long Beach, CA
• County of Los Angeles
Pitchess Detention Center Laundry
Building Upgrades
• Metropolitan Water D
Maintenance Building D
Construction Support
La Verne, CA
• Metropolitan Water D
La Verne Shops Multi-Ph
Expansion
La Verne, CA
• Metropolitan Water D
Weymouth Administrati
Building Upgrades
La Verne, CA
• California Air Nationa
Fuel Cell Hangars
Fresno, CA
• California Air Nationa
Operations and Mainte
Fresno, CA
• Port of Long Beach
Fire Boat Station 15 Rep
Long Beach, CA
Rolando Domingo has 29 years of experience in engineering desig specifications, and construction support of plumbing and fire prot systems. His responsibilities have included the design of schools, h healthcare facilities, commercial buildings, computer and electron manufacturing plants, aerospace, and military hangars.

Rolando has served as project manager and design engineer on va Plumbing System design projects with duties encompassing determ project scope, design criteria, coordination with the client and pro provision of construction design documents, written construction d specifications, equipment selections, construction cost estimates, support, and project management.

ROLANDO DOMINGO

PE, CPD, LEED AP
Senior Plumbing Engineer | P2S Inc.

EDUCATION
BS, Mechanical Engineering,
Bulacan State University,
Philippines

REGISTRATIONS
Mechanical Engineer,
California, M38758

CERTIFICATIONS
Certified in Plumbing Design
(CPD)

LEED AP

AFFILIATIONS
• ASPE

OFFICE ADDRESS
5000 E. Spring St., Suite 800
Long Beach, CA 90815
OTHER FIRMS LAST 10
YEARS
N/A

RELEVANT PROJECT EXPERIENCE
P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. We take client dreams and make them reality with inventive, sustainable solutions fueled by the desire to make the future a better place. We believe innovative, responsible design is more than cost savings and efficiency, it’s the promise of a brighter, greener future that begins today.

Construction Management
• Building systems design
• Central utility plants
• Utility master plans
• Infrastructure design
• Feasibility studies
• Energy audits
• Renewable power sources • Life-cycle studies • LEED design and documentation • Federal & Municipal
• Higher Education
• K-12 Education
• Healthcare
• Energy Services
• Retail & Commercial
• Office & Mixed Use
• Aviation
• Labs & Specialty
Manufacturing
• Aerospace
• Ports & Marine
• Transit & Transportation
One-Stop Resource
ENG Services
Sustainable Design Services
Client Expertise
Designing a
better future,
every day.

Mechanical, Electrical, Plumbing
& Technology Design
Commissioning Services
LEED®
8PLATINUM
NET-ZERO 7 ENERGY
LEED®
105 PROJECTS

1-35

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY John Kacperski RCDD, OSP, CDT

SENIOR TECHNOLOGY DESIGNER
John Kacperski has over 44 years of technology design with a core focus on infrastructure. He is an accomplished and results-driven technology consultant with data center planning and design, construction and program management, physical layer design and planning, and overall IT operations experience. John has extensive experience in leading enterprise-wide implementations that streamline operations, optimize productivity, and introduce system efficiencies in a cost-effective manner. With any project, he consistently meets operational and budgetary objectives while sustaining technology environments which demand high performance and uninterrupted operations.
• EDUCATION
ITT Technical Institute,
Computer Design and Drafting
Associates Program
• REGISTRATION
Registered Installer Level-II -
5/02
State of California - Licensed
Contractor - C-7 - #778274 &
#904295 (RME)
CRCDD Certification, BICSI
OSP Specialty – RCDD
Enhanced Certification
CSI – The Construction
Specifications Institute – CDT
certification
ITIL Foundation – Certified
IDCA – Data Center
Infrastructure Expert
More than 40 manufacturer
certifications: NEC, AT&T, Oki,
Tie, Telrad, ATI-Focus, Mitel,
etc.
• YEARS OF EXPERIENCE
P2S • Since 2015
Prior • 8
- UCLA Health: 2007 - 2015
• OFFICE:
5000 E. Spring St., Suite 800
Long Beach, CA 90815
562.497.2999 tel
562.497.2990 fax
City of Beverly Hills
Gardens Park Technology Feasibility Study
Beverly Hills, CA
City of Beverly Hills
Information Technology Department Phase 1
Beverly Hills, CA
City of Lake Forest
Civic Center Technology Design and Technology Project
Lake Forest, CA
Long Beach Water Department
Fiber & Cable Infrastructure Upgrades
Long Beach, CA
VA San Diego
Medical Office Building Remodel
San Diego, CA
VA San Fernando Valley
Telephone System Replacement
San Fernando, CA
CSU Monterey Bay
LEED Silver Design Otter Student Union Building
Seaside, CA
Sacramento State University
Ernest E. Tschannen Science Complex
Sacramento, CA
El Camino College
Natatorium and Office Building
Torrance, CA
Mt. San Antonio College
STEM Building Remodel
Walnut, CA
CSU Long Beach
Peterson Hall 2 Renovation

KEY PERSONNEL
P2S INC.
• City of Beverly Hills
Gardens Park Technology
Feasibility Study
Beverly Hills, CA
• City of Beverly Hills
Information Technology
Department Phase 1
Beverly Hills, CA
• City of Lake Forest
Civic Center Technology Design
and Technology Project
Lake Forest, CA
• Long Beach Water Department
Fiber & Cable Infrastructure
Upgrades
Long Beach, CA
• VA San Diego
Medical Office Building Remodel
San Diego, CA
• VA San Fernando Valley
Telephone System Replacement
San Fernando, CA
• CSU Monterey Bay
• Sacramento State Unive
Ernest E. Tschannen Scien
Complex
Sacramento, CA
• El Camino College
Natatorium and Office Bu
Torrance, CA
• Mt. San Antonio College
STEM Building Remodel
Walnut, CA
• CSU Long Beach
Peterson Hall 2 Renovatio
Long Beach, CA
• Long Beach City Colleg
Kinesiology Lab and Aqua
Long Beach, CA
• Long Beach City Colleg
Kinesiology Lab and Aqua
Long Beach, CA
• LA County Martin Luthe
Behavioral Healthcare Ce
Hospital Replacement Pro
Angeles, CA
John Kacperski has over 44 years of technology design with a core f on infrastructure. He is an accomplished and results-driven technolo consultant with data center planning and design, construction and management, physical layer design and planning, and overall IT ope experience. John has extensive experience in leading enterprise-wid implementations that streamline operations, optimize productivity, a introduce system efficiencies in a cost-effective manner. With any p he consistently meets operational and budgetary objectives while su technology environments which demand high performance and unin operations.

JOHN KACPERSKI

RCDD, OSP, CDT
Senior Technology Designer | P2S Inc.

EDUCATION
ITT Technical Institute –
Computer Design and Drafting
Associates Program

REGISTRATIONS
Registered Installer Level-II –
5/02
State of California - Licensed
Contractor - C-7 - #778274 &
#904295 (RME)

CERTIFICATIONS
CRCDD Certification, BICSI,
8/95
OSP Specialty – RCDD
Enhanced Certification – 6/06
CSI – The Construction
Specifications Institute – CDT
certification – 3/06
ITIL Foundation – Certified
10/13
IDCA – Data Center
Infrastructure Expert 9/17
More than 40 manufacturer
certifications: NEC, AT&T, Oki,
Tie, Telrad, ATI-Focus, Mitel,
etc.

AFFILIATIONS
• PMI
• NFPA
• BICSI

OFFICE ADDRESS

RELEVANT PROJECT EXPERIENCE
P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. We take client dreams and make them reality with inventive, sustainable solutions fueled by the desire to make the future a better place. We believe innovative, responsible design is more than cost savings and efficiency, it’s the promise of a brighter, greener future that begins today.

Construction Management
• Building systems design
• Central utility plants
• Utility master plans
• Infrastructure design
• Feasibility studies
• Energy audits
• Renewable power sources • Life-cycle studies • LEED design and documentation • Federal & Municipal
• Higher Education
• K-12 Education
• Healthcare
• Energy Services
• Retail & Commercial
• Office & Mixed Use
• Aviation
• Labs & Specialty
Manufacturing
• Aerospace
• Ports & Marine
• Transit & Transportation
One-Stop Resource
ENG Services
Sustainable Design Services
Client Expertise
Designing a
better future,
every day.

Mechanical, Electrical, Plumbing
& Technology Design
Commissioning Services
LEED®
8PLATINUM
NET-ZERO 7 ENERGY
LEED®
105 PROJECTS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Steve Burman, PSP

SECURITY SYSTEM DESIGNER
Steve Burman brings over 30 years of experience from the security technology and construction industry, with an emphasis on large-scale integrated systems. He has proven experience with the design and installation of security systems ranging in scope and scale from small, single-site camera systems to large, multi-technology integrated systems spread over multiple locations. Steve is a designer and project manager working where technology and the built environment meet. He possesses an in-depth knowledge of IT & Low Voltage systems integrators and is familiar with multiple project delivery and procurement methods, including: design-bid-build, design-build and CMAS/ GSA agreements. Steve is experienced representing clients on a wide range of challenging projects and leading project teams from initial programming and budgeting through construction and final acceptance. He has knowledge of virtually all physical security technology hardware and software. His systems knowledge includes intrusion, surveillance, physical access control, biometrics, and single screen integration platforms. • EDUCATION
Computer Science Course
Work at Santa Ana College
• REGISTRATION
Physical Security Professional
Certification # 21860
Part 107 FAA, s-UAS Pilot
Certification 3912755
Manufacturer Certifications
from: Bosch, Pelco, Sony,
Verint, Milestone, Axis, and
many more.
• YEARS OF EXPERIENCE
P2S • Since 2016
Prior • 27
- Moffatt & Nichol 2009 - 2016
• OFFICE:
5000 E. Spring St., Suite 800
Long Beach, CA 90815
562.497.2999 tel
562.497.2990 fax
Garden Grove Police Department - Facility Needs Assessment Garden Grove, CA
City of Lake Forest
EOC, SOC, and Civic Center Design
City of Garden Grove
City Hall Security System Upgrades
Garden Grove, CA
Indio Juvenile Hall
Expansion Project
Indio, CA
Los Angeles County Mental Health Clinic
Access Control, Duress, Intrusion, and Surveillance
Los Angeles, CA
Moscone Center
Troubleshoot Non-functional System Design Replacement
San Francisco, CA
Port of Los Angeles
Administration Building Vehicular Barrier System
San Pedro, CA
Port of Long Beach
New Fireboat Station 20
Long Beach, CA
Port of Long Beach
Fireboat Station 15 Replacement
Long Beach, CA
Port of San Diego
Port-wide Surveillance System Design and Budgeting, Contract Document Development, Construction Supervision
San Diego, CA

KEY PERSONNEL
P2S INC.
• Garden Grove Police Department
Facility Needs Assessment
Garden Grove, CA
• City of Lake Forest
EOC, SOC, and Civic Center Design
Lake Forest, CA
• City of Garden Grove
City Hall Security System Upgrades
Garden Grove, CA
• Indio Juvenile Hall
Expansion Project
Indio, CA
• Los Angeles County Mental
Health Clinic
Access ControlDressIntrsion
• Port of Long Be
New Fireboat St
Long Beach, CA
• Port of Long Be
Fireboat Station
Long Beach, CA
• Port of San Die
Port-wide Surve
Design and Bud
Document Deve
Construction Su
San Diego, CA
• Port of Redwoo
Port-wide Surve
Design and Bud
Steve Burman brings over 30 years of experience from the and construction industry, with an emphasis on large-scal systems. He has proven experience with the design and ins systems ranging in scope and scale from small, single-site to large, multi-technology integrated systems spread over Steve is a designer and project manager working where tec built environment meet. He possesses an in-depth knowled Voltage systems integrators and is familiar with multiple p procurement methods, including: design-bid-build, design GSA agreements. Steve is experienced representing clients of challenging projects and leading project teams from init and budgeting through construction and final acceptance of virtually all physical security technology hardware and systems knowledge includes intrusion, surveillance, physic biometrics, and single screen integration platforms.

STEVE BURMAN
PSP
Senior Security System Designer | P2S Inc.

EDUCATION
Computer Science Course
Work at Santa Ana College

CERTIFICATIONS
Physical Security Professional
Certification # 21860
Part 107 FAA, s-UAS Pilot
Certification 3912755
Manufacturer Certifications
from: Bosch, Pelco, Sony,
Verint, Milestone, Axis, and
many more.

OFFICE ADDRESS
5000 E. Spring St., Suite 800
Long Beach, CA 90815
OTHER FIRMS LAST 10
YEARS
Moffatt & Nichol

RELEVANT PROJECT EXPERIENCE
P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. We take client dreams and make them reality with inventive, sustainable solutions fueled by the desire to make the future a better place. We believe innovative, responsible design is more than cost savings and efficiency, it’s the promise of a brighter, greener future that begins today.

Construction Management
• Building systems design
• Central utility plants
• Utility master plans
• Infrastructure design
• Feasibility studies
• Energy audits
• Renewable power sources • Life-cycle studies • LEED design and documentation • Federal & Municipal
• Higher Education
• K-12 Education
• Healthcare
• Energy Services
• Retail & Commercial
• Office & Mixed Use
• Aviation
• Labs & Specialty
Manufacturing
• Aerospace
• Ports & Marine
• Transit & Transportation
One-Stop Resource
ENG Services
Sustainable Design Services
Client Expertise
Designing a
better future,
every day.

Mechanical, Electrical, Plumbing
& Technology Design
Commissioning Services
LEED®
8PLATINUM
NET-ZERO 7 ENERGY
LEED®
105 PROJECTS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Michael Dygean SE, DBIA

STRUCTURAL ENGINEER
Mr. Dygean is a Principal with the Los Angeles office of KPFF with over 30+ years of extensive experience in the design and construction of justice buildings such as courthouses and correctional facilities; large scale complex campuses; medical, research facilities; educational facilities from K through 12 to higher education; base isolated structures and design-build pursuits. Leading by example, personal dedication and hard work on every project, Mr. Dygean inspires team members to grow, learn and eventually lead in turn.
• EDUCATION
MS Civil Engineering-Specialty:

Structural Engineering,
Structural Mechanics,
University of California,
Berkeley
BS Civil Engineering, Loyola
Marymount University
• REGISTRATION
Structural Engineer: CA
#S4152
Professional Engineer: CA, WA
DBIA Design-Build Professional
• YEARS OF EXPERIENCE
KPFF • Since 1989
• OFFICE:
700 S. Flower St, Suite 2100
Los Angeles, CA 90017
County of San Bernardino Sheriff’s Department Remodel, San Bernardino, CA Riverside Dept. of Public Health Laboratory Expansion Feasibility Study, Riverside, CA County of San Bernardino, Registrar of Voters Remodel,
San Bernardino, CA
Keck Hospital of USC Tower Expansion Feasibility Study, Los Angeles, CA 2201 Rosecrans Ave. Building Remodel Structural Concept Study, Torrance, CA CSU Fullerton McCarthy Hall Feasibility Study, Fullerton, CA Salvation Army Bldg G Roof Deck Conceptual Study,
Rancho Palos Verdes, CA
Little Company of Mary Hospital General Evaluation and Remodel of Existing Sub Acute Building, Torrance, CA
Ventura County Medical Center Existing Fainer Building Evaluation, Ventura, CA Amgen Building 5 Assessment, Thousand Oaks, CA
Camp Kilpatrick, Los Angeles, CA
California Department of Corrections Donovan Correctional Facility Mental Health Crisis Bed Units, San Diego, CA
California Department of Corrections California Institute for Men, Mental Health Crisis Bed Units, Chino, CA
over
n of
arge
onal
ated
onal
eam
urn.
y,
CA
ntal
33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017
418.0201 kpff.com
52), DBIA
e Los Angeles office of KPFF with over
nce in the design and construction of
ouses and correctional facilities; large
dical, research facilities; educational
to higher education; base isolated
rsuits. Leading by example, personal
ery project, Mr. Dygean inspires team
and eventually lead in turn.
nt.
f’s Department Remodel, San
Laboratory Expansion Feasibility Study,
trar of Voters Remodel,
ansion Feasibility Study, Los Angeles, CA
model Structural Concept Study,
sibility Study, Fullerton, CA
k Conceptual Study,
General Evaluation and Remodel of
ance, CA
Existing Fainer Building Evaluation,
housand Oaks, CA
tions Donovan Correctional Facility
an Diego, CA
tions California Institute for Men, Mental
A
33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Rodrigo A. Toro Pavez, SE, PE, ENV SP, DBIA

STRUCTURAL ENGINEER
Steve Burman brings over 30 years of experience from the security technology and construction industry, with an emphasis on large-scale integrated systems. He has proven experience with the design and installation of security systems ranging in scope and scale from small, single-site camera systems to large, multi-technology integrated systems spread over multiple locations. Steve is a designer and project manager working where technology and the built environment meet. He possesses an in-depth knowledge of IT & Low Voltage systems integrators and is familiar with multiple project delivery and procurement methods, including: design-bid-build, design-build and CMAS/ GSA agreements. Steve is experienced representing clients on a wide range of challenging projects and leading project teams from initial programming and budgeting through construction and final acceptance. He has knowledge of virtually all physical security technology hardware and software. His systems knowledge includes intrusion, surveillance, physical access control, biometrics, and single screen integration platforms. • EDUCATION
MS Structural Engineering,
Pontificia Universidad Catolica
de Chile
BS Civil Engineering, Pontificia
Universidad Catolica de Chile
• REGISTRATION
Structural Engineer: CA
#S6043
Professional Engineer: CA
#C76939
DBIA Design-Build Professional
Envision Sustainability
Professional
Professional Civil Engineer:

Chile
Structural Engineer: Chile
• YEARS OF EXPERIENCE
KPFF • Since 2007
• OFFICE:
700 S. Flower St, Suite 2100
Los Angeles, CA 90017
• City of Pasadena Department of Public Works On-Call Structural Engineering Services, Pasadena, CA
• Fire Stations #31, #36, #37 & #38 Tier 3 Evaluations
• Fire Station #33 Tier 3 Seismic Evaluation
• Fire Station #38 Seismic Retrofit
• Fire Station #31 & Wicker Craft Building Seismic Retrofit • Central Library Tier 3 Seismic Retrofit
• Washington Park Community Center
• City of Pasadena Branch Libraries Seismic Investigation & Assessment, Pasadena, CA • Metropolitan Water District of Southern California Housing Assessment Study & Village Enhancement, Various, CA
• City of Covina Recreation Village Site East & West Buildings Seismic Evaluation, Investigation & Material Testing Program, Covina, CA
• Ventura County Museum of History & Art Expansion & Remodel, Ventura CA • Occidental College Norris Hall Chemistry Building Renovation Feasibility Study, Los Angeles, CA
• Housing Authority of the City of Los Angeles As-Needed A/E Services, Los Angeles, CA • Memorial Park Redevelopment & Expansion Project Site Analysis, Santa Monica, CA Los
He
ship
o is
s of
ding
and
m to
ent,
ment
smic
s,
Education
Pontificia Universidad Católica de Chile
B.S. Civil Engineering (2004)
M.S. Structural Engineering (2006)
Registration
Structural Engineer – CA (S6043) - 2013
Professional Engineer – CA (C76939 –
2010
DBIA Design Build Professional
Envision Sustainability Professional –
ENV SP (22028) - 2018
Professional Civil Engineer – Chile-2006
Structural Engineer – Chile-2006
Professional Affiliations
American Institute of Steel Construction
(AISC)
American Concrete Institute (ACI)
Coasts, Oceans, Ports and Rivers
Institute (COPRI/ASCE)
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017
418.0201 kpff.com
52), DBIA
e Los Angeles office of KPFF with over
nce in the design and construction of
ouses and correctional facilities; large
dical, research facilities; educational
to higher education; base isolated
rsuits. Leading by example, personal
ery project, Mr. Dygean inspires team
and eventually lead in turn.
nt.
f’s Department Remodel, San
Laboratory Expansion Feasibility Study,
trar of Voters Remodel,
ansion Feasibility Study, Los Angeles, CA
model Structural Concept Study,
sibility Study, Fullerton, CA
k Conceptual Study,
General Evaluation and Remodel of
ance, CA
Existing Fainer Building Evaluation,
housand Oaks, CA
tions Donovan Correctional Facility
an Diego, CA
tions California Institute for Men, Mental
A
33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Jeff Gavazza PE

CIVIL ENGINEER
As a Principal with the Los Angeles office Civil Division of KPFF, Jeff Gavazza is responsible for client development, establishment of fees and schedules, supervision of engineering and drafting personnel, project design and production, overall project coordination and construction administration.

Jeff has more than 29 years of experience in master planning, land use entitlements, design, and construction of complex land development projects and dense, urban infill projects with a focus on higher education, healthcare, and government projects. Jeff is well versed in the current state and local storm water regulations and has extensive experience integrating sustainable design practices while meeting long term goals of the • end-user. EDUCATION
BS Civil Engineering, University
of California, Los Angeles
• REGISTRATION
Professional Engineer: CA
#C59894 | WA #55116
• YEARS OF EXPERIENCE
KPFF • Since 2000
Prior • 18
• OFFICE:
700 S. Flower St, Suite 2100
Los Angeles, CA 90017
• Athens Sheriff Station, Los Angeles, CA
• Chino Police Station, Chino, CA
• Santa Rosa Criminal Courthouse, Santa Rosa, CA
• Northeast Police Station, Los Angeles, CA
• Olympic Police Station (20th Area) (LEED Silver), Los Angeles, CA • LA Airforce Base Truck Inspection Station Drainage Improvements, El Segundo, CA • Southwest Justice Center, Temecula, CA
• Covina Senior & Community Center Design-Build, Covina, CA • Huntington Hospital Phase 1 Facility Master Plan and Infrastructure Improvements, Pasadena, CA
• Huntington Hospital Emergency Sewer Repair, Pasadena, CA • 100 West Walnut Mixed Use, Pasadena, CA
• Olivewood Village, Pasadena, CA
• Pasadena Corporate Park, Pasadena, CA
Education
University of California, Los Angeles
BS, Civil Engineering
Registration
Professional Engineer: CA (C59894)
Professional Engineer: WA (55116)
Professional Affiliations
American Society of Civil Engineers
American Council of Engineering
Companies, Los Angeles Chapter Board
of Directors
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017
418.0201 kpff.com
52), DBIA
e Los Angeles office of KPFF with over
nce in the design and construction of
ouses and correctional facilities; large
dical, research facilities; educational
to higher education; base isolated
rsuits. Leading by example, personal
ery project, Mr. Dygean inspires team
and eventually lead in turn.
nt.
f’s Department Remodel, San
Laboratory Expansion Feasibility Study,
trar of Voters Remodel,
ansion Feasibility Study, Los Angeles, CA
model Structural Concept Study,
sibility Study, Fullerton, CA
k Conceptual Study,
General Evaluation and Remodel of
ance, CA
Existing Fainer Building Evaluation,
housand Oaks, CA
tions Donovan Correctional Facility
an Diego, CA
tions California Institute for Men, Mental
A
33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Daniel Munsterman PE

CIVIL ENGINEER
As an Associate and project manager with the Los Angeles office of KPFF, Danny is responsible for client contact, establishment of fees and schedules, supervision of engineering and drafting personnel, project design and production, overall project coordination and construction administration.

Danny has more than 9 years of experience working on land development projects for public and private facilities at KPFF and more than 15 years of previous construction experience. He has extensive experience navigating difficult permitting challenges and providing construction administration in active campus environments. • EDUCATION
BS Civil Engineering, California
State Polytechnic University at
Pomona
• REGISTRATION
Professional Engineer: CA
#C85302
• YEARS OF EXPERIENCE
KPFF • Since 2012
Prior • 1
- MWD 2011-2012
• OFFICE:
700 S. Flower St, Suite 2100
Los Angeles, CA 90017
• Northeast Area Police Station, Los Angeles, CA
• Santa Rosa Criminal Courthouse, Sonoma County, Santa Rosa, CA • Riverside County Southwest Justice Center, Murrieta, CA • City of Santa Monica City Service Building and Living Building Challenge, Santa Monica, CA
• 10 West Walnut Mixed Use and Office Complex, Pasadena, CA • Olivewood Village Mixed Use Housing Development, Pasadena, CA •JPL Infrastructure Improvements, Pasadena, CA
• Music Center Annex Building Design-Build, Los Angeles CA • North Hills Community Wellness Center, North Hills, CA • Caltech Chen Neuroscience Building and Historic Bungalow Relocation, Pasadena, CA • Caltech Wilson Court Historic Bungalows Relocation, Pasadena, CA e of
ees
el,
nd
s
and
ments.
een
enge,
A
tion,
A
Education
California State Polytechnic University,
at Pomona
BS Civil Engineering (2012)
Registration
Professional Engineer: CA (C85302)
Professional Affiliations
American Society of Civil Engineers
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017
418.0201 kpff.com
52), DBIA
e Los Angeles office of KPFF with over
nce in the design and construction of
ouses and correctional facilities; large
dical, research facilities; educational
to higher education; base isolated
rsuits. Leading by example, personal
ery project, Mr. Dygean inspires team
and eventually lead in turn.
nt.
f’s Department Remodel, San
Laboratory Expansion Feasibility Study,
trar of Voters Remodel,
ansion Feasibility Study, Los Angeles, CA
model Structural Concept Study,
sibility Study, Fullerton, CA
k Conceptual Study,
General Evaluation and Remodel of
ance, CA
Existing Fainer Building Evaluation,
housand Oaks, CA
tions Donovan Correctional Facility
an Diego, CA
tions California Institute for Men, Mental
A
33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY John Mauk LCPE, CCP, LEED AP

COST ESTIMATOR
John Mauk has more than 30 years of experience in the construction industry, working for developers, general contractors, and construction management firms. His experience includes on-site field supervision, contract administration, change order analysis, preparing budgets, cost estimating, and claims analysis and negotiation. He examines and reviews documents that protect our clients from potential costly delays and unnecessary change orders that are caused by errors, inconsistencies, or inadequate detailing in the construction documents.

With regard to estimating, John has provided estimates at all levels of design, from conceptual through to construction document. He is experienced in estimating all disciplines, including the mechanical trades, although he has a personal expertise in civil, structural, and architectural.
• City of Downey: Fire Stations 2 & 3
• City of Irvine: Great Park Cultural Terrace Building 295 Assessment • CSU Los Angeles: Public Safety Building
• LA County, DPW: 3965 South Vermont Ave. LA County Probation Department • LA County, DPW: Altadena Sheriff Station Parking Lot
• LA County, DPW: Camp Glenn Rockey Site Development
• LA County, DPW: Del Valle Fire Training Facility
• LA County, DPW: Fire Camp Life Safety Improvements
• LA County, DPW: Rancho Los Amigos South Campus
• Los Angeles Harbor College: Sheriff Station
• Newhall Ranch Sheriff Station
• Orange County Sheriff Department: RNSP Tenant Improvement • Palm Desert Sheriff Station
• Porterville Developmental Center
• Riverside County: Perris County Sheriff Complex & Health Center • Riverside County: Probation Department Renovation
• Riverside County: Public Defender’s Office
• Riverside County: West Precinct Police Station
• VA VISN 11: Facility Condition Assessments
• VA VISN 22: Facility Condition Assessments
• VAMC: Facilities Assessments (various locations)
• UC Irvine: Life Safety Improvements
• EDUCATION
BS Construction Management,
Cal Poly, San Luis Obispo
• REGISTRATION
Certified Estimating
Professional
Lifetime Certified Professional
Estimator
Construction Control
Professional
LEED Accredited Professional
• YEARS OF EXPERIENCE
OCMI • Since 1999
• OFFICE:
8851 Research Drive
Irvine, CA 92618

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY • EDUCATION
Master’s Degree, Historic
Preservation, University of
Southern California
Bachelor of Architecture,
University of Southern
California
• REGISTRATION
Registered Architect: CA
#C24223
• YEARS OF EXPERIENCE
HRG • Since 2011
Prior • 18
• AFFILIATIONS
American Institute of Architects
Glendale Historical Society
A licensed, practicing architect since 1993, John has been involved with historic preservation since 2002 and working at HRG since 2011.

John’s areas of focus at HRG include historic architecture and technology, building conservation, historic structure reports and federal historic rehabilitation tax credit projects. He provides technical assistance for construction documents, advises on compliance with the Secretary of the Interior’s Standards and the use of the State Historic Building Code, provides construction monitoring, and paint and materials sampling and analysis services.

John has worked on a wide variety of projects involving historic buildings and structures in California as well as in other states. He is currently advising on historic tax credit projects in Los Angeles, the San Francisco Bay area and Washington State. In addition, John regularly provides historic architecture consultation for numerous LAUSD campus modernization projects.

Prior to joining HRG, John served as Executive Director of Claremont Heritage, including reviewing environmental documents and advising the City of Claremont on planning and design issues. John also worked for 14 years as a project architect in private practice, specializing in custom residential projects.

John LoCascio meets the Secretary of the Interior’s Professional Qualifications Standards in Architecture and Historic Architecture.
• Pasadena Central Library Seismic
Retrofit Study
• Pasadena Central Library Fire Alarm &
Sprinkler System Upgrade
• Grand Central Air Terminal
Rehabilitation Adaptive Reuse,
Glendale
• Constance Hotel Historic Tax Credit
Project, Pasadena
• Venice High School Comprehensive
Modernization, Los Angeles
• Kennedy High School Comprehensive
Modernization, Granada Hills
• 28th Street YMCA Rehabilitation and
Adaptive Reuse, Los Angeles
• Academy Museum of Motion Pictures
Rehabilitation, Hollywood
• CBS Columbia Square Rehabilitation
and Adaptive Reuse, Hollywood
• Forum Rehabilitation and Historic Tax
Credit Project, Inglewood
• Lincoln High School Comprehensive
Modernization, Los Angeles
• University of Southern California
Architectural Consultation
John Locascio, AIA

HISTORIC PRESERVATION ARCHITECT
hn has been involved with
t HRG since 2011. John is a
architecture and technology,
ports and federal historic
es technical assistance for
e with the Secretary of the
toric Building Code, provides
erials sampling and analysis
volving historic buildings and
. He is currently advising on
San Francisco Bay area and
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SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

REFERENCES

BAKERSFIELD POLICE DEPARTMENT
Lt. Jeremy Blakemore
Interim Police Captain
P: 661.326.3835
E: [email protected]
Chief Greg Terry
Chief of Police
P: 661.327.7111
[email protected]
• Project:

Police Department Space Needs Assessment Study
(refer to Page 1-11 for more details)
• Completed: 2021
• Key Personnel:

Larry Hlavacek
William Oren
Mario Barrientos
OCMI - cost estimating

GARDEN GROVE POLICE DEPARTMENT
Lt. Michael Viscomi
East Division Watch Commander
P: 714.741.5999
E: [email protected]
• Project:

Police Department Infrastructure Space
Needs Assessmnet (refer to Page 1-9 for
more details)
• Completed: January 2020
• Key Personnel:

Curtis Lockwood
Mario Barrientos
KPFF - structural, civil
P2S - MEP
OCMI - Cost Estimating

PLACERVILLE POLICE DEPARTMENT
Chief Joseph Wren
Placerville Police Department
530.642.5210
[email protected]
• Project:

Space Needs Assessment Study for a joint facility
for the Placerville Police Department and El Dorado
County Fire Protection District
(refer to Page 1-15 for more details)
• Completed: Ongoing
• Key Personnel:

Larry Hlavacek
William Oren
KPFF - structural

GLEN ELLYN POLICE DEPARTMENT
Chief Philip Norton
Chief of Police
Glen Ellyn Police Department
630.547.5205
[email protected]
• Project:

Planning study and implementation of new police
station (refer to Page 1-20 for more details)
• Completed: 2017
• Key Personnel:

Larry Hlavacek

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY We understand that the performance of our subconsultants is Dewberry’s responsibility. The quality of our relationships with them, and fully integrating them into interdisciplinary coordination, will impact the quality of the entire project.

For this project, Dewberry has brought together an integrated team of planning, design, and engineering professionals that can provide the services that may be required. Dewberry places great importance on creating the right team to address each project’s unique requirements. Dewberry, P2S, KPFF, and OCMI all worked together on the Garden Grove Police Department Planning Study and can bring that same synergy to successfully deliver the study for San Marino Police Department.

SUBCONSULTANTS
MECHANICAL-ELECTRICAL-PLUMBING ENGINEERING + SECURITY/TECHNOLOGY DESIGN P2S Inc. has brought forward-thinking, sustainable engineering solutions to California and beyond for over 30 years. They turn client dreams into reality with inventive, sustainable solutions fueled by the desire to make the future a better place. They focus on high-performance building systems and central plants; Future-focused design; and a performancebased project approach. • Top 40 Electrical Design Firms (EC&M)
• Top 30 Engineering Firm (BD+C)
• MEP Engineering Giants in North America (CSE)
• Best Place to Work in LA (LA Business Journal)
PUBLIC SAFETY + CIVIC EXPERIENCE
Garden Grove Police Department: Needs Assessment
(with Dewberry)
City of Long Beach Police Station Upgrades
Port of Long Beach Fire Boat stations 15 & 20
Orange County Great Park Western Sector Area Design
La Mirada Library Energy Audit & Assessment
City of Lawndale City Hall HVAC Upgrades
City of Los Angeles Interior Telecom, Security and Fire Alarm and Utility Connection to Trailers
City of Lynwood Public Works Corporate Yard Security
Video Surveillance
City of Orange Fire Station #8 Plan Review and
Calculations
City of Orange Main Library Expansion
City of Palm Springs Muni Retrofit
City of Pomona Department of Public Social Services
Building HVAC Replacement
San Dimas Library HVAC Assessment & Replacement
City of San Juan Capistrano Verdugo Street
Beautification
City of Santa Clarita Community Center, Gym &
Amenities Design
City of Santa Clarita Mission Branch Library LEED Cx
City of Santa Monica Fire Station #5 Tenant
Improvements
City of Santa Monica Office of Sustainability 4th Street Electrical Design Services Tenant Improvements
County of Los Angeles Campus Kilpatrick Juvenile
Detention Center
County of Los Angeles Centro Maravillo MEP Assessment
County of Los Angeles Centro Maravillo Service Center
Renovations DB Documents
County of Los Angeles Department of Public Works 3965
S. Vermont Ave. Design-Build Renovation Project
County of Los Angeles Department of Public Social
Services Metro East AP Building Central Plant & HVAC
System Replacement
County of Los Angeles Fire Station #105 MEP Needs
Assessment
County of Los Angeles Foltz Criminal Justice Center
Training Room Renovation
County of Riverside Emergency Operations Facility M&P
Systems Evaluations
County of Riverside Emergency Operations Facility
Renovation
County of Riverside Mecca Family Care Center Schematic
Design
County of Riverside Restorative Transformation Health
Center MEPT Renovation

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Founded in 1960, KPFF provides structural and civil engineering services for a wide range of clients and projects. Their collective talents and ingenuity gives them the capability to transform problems into solutions and look beyond simple requirements to craft opportunities for excellence in design, construction and performance.

STRUCTURAL ENGINEERING
KPFF’s structural engineers design a wide range of projects including: municipal, commercial, office, and corporate headquarters buildings; residential and retail facilities; industrial, educational, health care and high-tech facilities, correctional facilities, using all types of construction techniques and materials. Their structural engineers place emphasis on continually improving their expertise in the design of structures. Their work with architectural firms, developers, contractors and public clients provides motivation to conceive more economical, efficient and constructible structural systems.

KPFF is recognized as a leader in structural design of building elements including seismic analysis and curtain wall design.

CIVIL ENGINEERING
KPFF’s civil engineering staff accomplishes projects for site development, parks and recreation facilities; and the improvements to existing city streets, urban arterials and highways. Services may include site planning, environmental analysis, storm drainage studies, wetlands enhancement, permit coordination; and design of site grading, drainage, storm detention, utilities, access roads, parking facilities and public street improvements. In addition to typical site development engineering, KPFF’s civil group serves as prime consultant to government clients for management and design of transportation, waterfront, site improvements and major utility projects.

STRUCTURAL AND CIVIL ENGINEERING

RELEVANT EXPERIENCE

STRUCTURAL AND CIVIL
Garden Grove Police Department: Needs
Assessment (with Dewberry)
City of Fullerton, Police Facility Expansion

STRUCTURAL
City of Inglewood Seismic Retrofit Design of
Police Station, City Hall & Library Buildings
SAN Access Control Office & Harbor Police
Department Relocation, San Diego, CA
County of San Bernardino Sheriff’s Department
Remodel, San Bernardino, CA
LACCD West LA College Technology Learning
Center II (Proj. #1) Emergency Operations Center
and Sheriff’s Department, Culver City, CA
Pasadena Fire Department Structural ReAssessment of Stations City of Pasadena Branch Libraries Seismic
Investigation & Assessment
City of Covina Recreation Village Site East & West
Buildings Seismic Evaluation, Investigation &
Material Testing Program, Covina, CA
Mat West Building Expansion Structural
Feasibility Study, Seismic Retrofit &
Renovation, Van Nuys, CA
CSU Long Beach Peterson Hall Feasibility
Study Phase I & II, Long Beach, CA
Schwartz Federal Building Landscape and
Security Study, San Diego, CA
CIVIL
Northeast Police Station Parking Structure, Los
Angeles, CA
Northeast Police Station, Los Angeles, CA
Prop Q – Constructability Review: Police
Academy and Shooting Range Renovation, CA
UCLA Police Station (LEED Silver), Los Angeles,
CA
Chino Police Station, Chino, CA
Olympic Police Station (20th Area) (LEED
Silver), Los Angeles, CA
VA WLA Police Station, Los Angeles, CA
e of KPFF with over
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33 years with KPFF (since 1989)
Education
University of California, Berkeley
M.S. Civil Engineering - Specialty:

Structural Engineering, Structural
Mechanics, 1987
Loyola Marymount University
B.S. Civil Engineering, 1986
Registration
Structural Engineer – California
Professional Engineer – California,
Washington
DBIA Design Build Professional
Professional Affiliations
Design-Build Institute of America
The Structural Engineers Association of
Southern California
Loyola Marymount University,
Department of Civil Engineering:

Part Time Lecturer
1989 and 1990 Class Taught:

Undergraduate Structural Analysis
Office Address:
700 S. Flower St., Ste. 2100
Los Angeles, CA 90017

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

COST ESTIMATING
O’Connor Construction Management, Inc. is a valued leader of quality management solutions for the built environment that takes ownership of clients’ needs and problems and values their resources as their own.

O’Connor is a full service, independent construction management company. Founded in 1982 as a cost consultancy for owners and design professionals, they have offices throughout California, Las Vegas, Seattle, Dallas, Omaha, Charlotte and Washington, DC. Over the past 38 years they have broadened their scope of services to excel at every aspect of program, project, and construction management.

O’Connor has provided consulting services for more than 9,000 nationwide and around the world; on average, our cost estimating accuracy is within 3 percent of the lowest bid. They have worked on every type of building and infrastructure project for nearly every market. This breadth of experience gives them a thorough understanding of the nuances of various project types. What differentiates them is their collective experiences, knowledge, and success rates within these specialized projects.

PUBLIC SAFETY EXPERIENCE
Garden Grove Police Department: Needs
Assessment (with Dewberry)
City of Downey: Fire Stations No. 1, 2, 3 & 4
City of Redondo Beach: Police Department
City of Stockton Police Department
Costa Mesa Police Facility Expansion
County of LA, DPW: 3965 South Vermont
Ave. LA County Probation Department
County of LA, DPW: Altadena Sheriff Station
Parking Lot
County of LA, DPW: Del Valle Fire Training
Facility
County of LA, DPW: FCCF Chiller
Improvement
County of LA, DPW: Fire Camp 14 Life Safety
Improvements
County of LA, DPW: Rancho Los Amigos
South Campus
CSU Fullerton: Public Safety Building
CSU Northridge: Public Safety Building
Los Angeles Harbor College: Sheriff Station
Orange County Fire Authority Regional Fire
Ops and Training Center
Orange County Sheriff Department: RNSP
Tenant Improvement
Seal Beach Fire Station
Thermal Sheriff Station
Bureau of Land Management: Doyle Fire
Station, Four Engine Apparatus Bay and OnSite Improvements Bureau of Land Management: Mono Basin
Fire Station Engine Barn Building Addition
Bureau of Land Management: Orovada Fire
Station, Fire Crew Quarters Building #1 and
#2, On-Site Improvements and On-Site Well
Drilling
CSD: Sheriffs Madge Bradley Tenant
Improvements
West Los Angeles: Police Station

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Established in 1989, HRG is the leading firm devoted solely to historic preservation planning, historic architecture consulting, and development services for historic resources in California.

HRG staff includes historic architects, architectural historians, historians and planners.

All HRG professional staff meet or exceed the Secretary of the Interior’s Professional Qualification Standards in Architecture, Historic Architecture, Architectural History, Historic Preservation, History and/or Historic Preservation Planning.

HRG has decades of experience providing architectural consulting and compliance consultations for both large- and small-scale development projects involving historic resources. These include adaptive reuse of historic buildings, federal rehabilitation tax credit projects, and compatibility issues for government agencies, institutions, and commercial and private property owners. The firm has extensive experience in environmental review of cultural resources; advising clients during all phases of rehabilitation projects on compliance with the Secretary of the Interior’s Standards and the California Historical Building Code (CHBC), and maintains an excellent working relationship with the State Office of Historic Preservation, as well as local planning departments and commissions.

RELEVANT EXPERIENCE
Pasadena Central Library Fire Alarm & Sprinkler
System Upgrade (with Dewberry)
Pasadena Central Library Seismic Retrofit Study
Cal Tech Athenaeum
Archer School for Girls, Los Angeles
Academy Museum of Motion Pictures, Los
Angeles
CBS Columbia Square, Hollywood
Chapman University VPOA Adaptive Reuse,
Orange
Eastern-Columbia Building, Los Angeles
Egyptian Theatre, Hollywood
Forum, Inglewood
Gamble House, Pasadena
Glendale Central Air Terminal, Glendale
Golden State Mutual Life Insurance Building,
Los
Greystone Mansion, Beverly Hills
Harada House, Riverside
Los Angeles County Natural History
Museum
Los Angeles Memorial Coliseum
Los Angeles Unified School District
Modernization Program
Los Angeles World Airports
Marion Davies Estate/Annenberg
Community Beach House, Santa Monica
Painted Desert Visitors Center, Petrified
Forest National Park, Arizona
Palladium, Hollywood
Rose Bowl, Pasadena
Standard Hotel, Los Angeles
TCL Chinese Theatre, Hollywood
Twenty-eighth Street YMCA, Los Angeles
Wallis Annenberg Center for Performing
Arts
Wiltern Theatre, Los Angeles
Los Angeles County Hall of Justice

HISTORIC CONSULTING

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Our team’s expertise in law enforcement facilities and their operations gives us a deep understanding of the issues confronting the San Marino Police Department and the desire to support your core value of “Pride in Service”. As part of this space utilization and needs assessment study, Dewberry partners directly with the Police Department to identify the opportunities and challenges associated with your existing facility and the impact of future needs so that all project stakeholders have the necessary information to make informed decisions moving forward.

The following narrative captures our detailed project approach in response to your scope of work identified in your request for qualifications & proposals.

PROJECT KICK-OFF AND VISIONING
We launch your project with a formal kick-off meeting
that includes all project leadership, planning team
and stakeholders to introduce all team members and
to review project scope, lines of communication, and
schedule. This meeting establishes a collaborative
environment for the planning process laying the
groundwork for consensus-building. An important part
of this meeting will be a visioning exercise that confirms and establishes system-wide priorities and measures of
success for the Police Department and the City of San
Marino.

CRITICAL SUCCESS FACTORS
Developing the project’s Critical Success Factors at the beginning of the project sets the benchmarks to assess
the ultimate success of the project. We understand these factors are often different and dependent on the goals
and metrics of each stakeholder. Our process provides
an opportunity for all of these factors to be considered and for all stakeholder groups to reach consensus on the key elements of the project necessary to ensure success.

The Critical Success Factors become a living document
revisited at each phase of the project to measure
progress and make revisions or adjustments necessary as the project evolves.

DOCUMENTATION AND COMMUNICATION
Dewberry generates formalized meeting notes
documenting all decisions made and distributes them
to all stakeholders as a record of every meeting. These notes become the basis for regular project meeting
minutes that track the status of tasks and milestone
deliverables. An important factor is the discussion of the logistics of existing facility observations and in-person meetings to meet any applicable pandemic safety
guidelines and maintain the health and safety of all team members. Discussions will define protocols for safe
access to all elements of the facility, required personal protective equipment, and other practical information
important to undertaking the physical assessment.

Meeting locations, attendees, and logistics will also be reviewed and confirmed. Our team is fully prepared and
able to support onsite meetings and facility observations.

We are also experienced in leading virtual meetings using a wide variety of online meeting platforms if necessary.

EXISTING CONDITIONS ASSESSMENT

REVIEW OF EXISTING DOCUMENTATION
Before our team arrives onsite to perform your
facility assessment, we collect and review all available documentation including existing building facility plans, facility conditions report, documentation related to
operational costs, information regarding building/system modifications, scheduled/budgeted projects, and any
recordkeeping associated with facility maintenance. If
available, the team would also review all San Marino
Police Department operational information including
departmental organizational structure, typical shift
information, call data/information, and community
demographic information for our team to have a clear
understanding of your current operations.

PROJECT APPROACH

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

FACILITY ASSESSMENT OBSERVATION
Our team performs a comprehensive evaluation of your existing facilities to fully understand the challenges your Departments face during daily operations, the level of investment required, and the suitability for renovation or adaptive reuse of your facility from a physical condition standpoint. We embed our team of architects and engineers into your facility to verify and document the existing conditions and develop a detailed space-by-space description used to evaluate the facility for potential rehabilitation or expansion. Dewberry uses nationally recognized systems of space evaluation for law enforcement facilities developed by the International Association of Chiefs of Police (IACP) and the Commission on Accreditation for Law Enforcement Agencies (CALEA) to evaluate each department and space, creating a room-by-room analysis that identifies deficiencies in space or functional adjacency. We also meet with facility and building managers to understand the facility history and review facility data including maintenance records, utility information, and any available architectural/engineering plans and specifications.

Deficiencies are noted in a detailed report that documents the existing physical condition and identifies operational deficiencies. Evaluation of building systems include security electronics and HVAC systems, mechanical, electrical, plumbing, fire protection, telecommunication, and life safety, site utilities, emergency and backup generator power, drainage systems, and water distribution capacity and storage. The report includes existing facility photographs that highlight code or adjacency issues as well as existing facility floor plan diagrams that document current uses.

Examples of spaces and evaluations include the following:

PUBLIC LOBBY / RECEPTION SPACE
• Line of sight from secure staff areas into public reception spaces • Secure separation between staff areas and public reception spaces • Ballistic rated public service counter/window area
• Access to public restrooms and accessible facilities
• Access to public conference room to meet with community members • Access to public meeting room for hosting community groups or training meetings • Evaluation of lobby hours, staffing and supervision, and security access control

WORKSPACE ENVIRONMENT
• Size standards for staffing position
• Adequate storage needs to support operations
• Appropriate level of privacy and acoustical control
• Ergonomic systems furniture, task lighting, and environmental controls • Functional adjacencies and position of supervisory personnel

CONFERENCE/TRAINING ROOMS
• Adaptable/flexible layouts with moveable and storable furniture solutions • Wireless and physical data connections
• Durable, functional chairs that accommodate equipment belts • Advanced multi-media capability with large format displays and speakers • White boards, tack boards, and display areas for presentations and notices • Acoustical controls and environmental controls
• Lighting control system and window covering controls
Secure reception at Romeoville
Police Headquarters
Office/Admin Area at Tolleson Police
& Court
Conference/Training Room at
DeKalb Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

LOCKER STORAGE (PERSONAL AND GEAR)
• Adequate size for multiple uniforms, civilian clothes, turnout gear, and body armor • Secure weapons storage compartment
• Electrical power and ventilation for equipment
• Proximity to fitness area, showers, and restrooms
• Durable materials with integrated seating
• Gear bag/duty bag storage available
• Equipment storage and recharging stations
• UV light protection

BREAK ROOMS
• Variety of seating areas and use of flexible furniture systems • Access to power stations and computer/internet connectivity • Durable countertop preparation areas, sink, and appliances including ice maker • Location convenient to staff workspaces
• Connection to outdoor secure space with protected sightlines from the public

FITNESS ROOM
• Adequate space and power requirements for cardio, strength, and crossfit equipment
• Proper lighting and ventilation including exhaust and ceiling fans • Access to outdoor workout areas and natural lighting
• Rubber sports flooring and large mirrors to support activities • Rehydration station and cleaning station

COMPUTER SERVER ROOM / IT SYSTEMS
• Secure access and CCTV monitoring of the room
• Dedicated mechanical system to control temperature, humidity levels for equipment • Securable equipment racks accessible from both sides
• Adjacent to IT technician office and workshop area
• Provide clean agent fire suppression system to prevent water damage

REPORT WRITING / POLICE FORMS
•Individual workspace with electrical power and data connections • Access to report forms
• Observable by supervisory personnel
• Ergonomic systems furniture, task lighting, and environmental controls • Copier / workspace area with supply storage

PARKING/FLEET AREAS
• Located near secure staff entry
• Secure perimeter fencing and gate with access control • Proper lighting levels and CCTV surveillance
• Electric vehicle charging stations
• Covered or enclosed parking areas for public safety vehicles

INTERVIEW ROOMS
• Sound isolation between rooms and sound absorbing materials within the room • Sound separation from other rooms
• Proper isolation of suspects
• Secure path to interview rooms
• High quality A/V recording capabilities
• Furniture selection for interview setting
• Dedicated adjacent restroom for suspects
911 Dispatch at Calaveras County
Sheriff’s Administration Facility
Staff Break Areas at Glen Ellyn
Police Headquarters
Fitness Room at DeKalb Police
Headquarters
Lockers at Bartlesville Public Safety
Complex
Secure Parking at Hanover Park
Police Headquarters
Interview Room at Glen Ellyn
Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

HOLDING AREAS
• Sound and sight separation of male, female, and juvenile offenders • Secure interlocking vestibule entry/exit points
• Sightlines and CCTV monitoring of holding rooms from booking station • Security partitions/ceilings with attack rated glazing assemblies • Detention doors with security hardware and access control systems • Anti-ligature detention fixtures with secure maintenance access points • Durable and cleanable high-performance coatings with flushable floor drains

PROPERTY / EVIDENCE INTAKE
• Adjacent to patrol operations
• Workspace to accommodate equipment and supplies for securing evidence • Direct access to secure evidence lockers & refrigerated unit • Access to power stations and computer/internet connectivity • Durable / cleanable countertops
• Video surveillance of area protecting the chain of custody

PROPERTY / EVIDENCE STORAGE & EVIDENCE COLLECTION

VEHICLE COLLECTION BAYS
• Secure access control and monitoring including biometrics and CCTV surveillance • Secure perimeter partitions and security doors
• Modular storage options including fixed shelving, high-density storage, and files • Secured storage areas for weapons, narcotics, and currency • Dedicated exhaust system for narcotics storage
• Proper lighting, task lighting, temperature, & humidity controls to preserve evidence • Refrigerated storage for biological evidence
• Secure-side access to evidence lockers and refrigerated unit • Secure evidence technician workspace
Secure Storage at Hanover Park
Police Headquarters
Tech Friendly Staff Areas at
Bartlesville Public Safety Complex
Holding areas at DeKalb Police
Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

SPACE NEEDS ASSESSMENT
During this phase, Dewberry distributes customized law enforcement programming surveys for completion by each department within your organization. The survey results provide important information regarding the organizational structure of each department, daily operations, storage needs, critical adjacencies with other departments, and future growth in departmental staff that will be primary determinants of space needs. Our team researches City population projections, historical staff growth, call volume, and department service roles/points. Current and future organization of each department and the services or functions needed by each department will also be identified in order to make projections of future needs. The space needs assessment phase will be conducted in several steps:

UNDERSTANDING OPERATIONS, ORGANIZATION, AND STAFF ALLOCATIONS Our team must develop a full understanding of how each of your individual departments within the San Marino Police Department are staffed, operated, managed, and organized and what your service targets, levels, and staffing are to accurately assess where deficiencies or overlaps occur. We use the following steps to develop this understanding:
• Conduct interviews with each unit within your Department, City Emergency Manager, City personnel, and external
stakeholders
• Document detailed descriptions of staffing positions, responsibilities, and anticipated future trends needed to address critical service areas or needed skills
• Document typical shift schedules and hours of operation to understand the interaction between shifts and other
staffing groups
• Review current operational documents to develop an
understanding of current practices utilized by each
operational unit and future operational trends that could impact staffing levels and needs
Following the initial interviews and information collection, an assessment of current operations will be developed for use as a baseline summary to assess future needs and staffing.

CURRENT DEPARTMENT STAFFING AND OTHER RESOURCE NEEDS
Our team will develop a comprehensive understanding of your existing staffing levels and analysis of your future staffing needs. Future staffing levels will be identified to support workloads and service objectives for each unit in support of proactive operational and community policing effectiveness while meeting caseload objectives and to supporting operations. During this phase, our team meets with each operational unit to review survey results, verify current staffing levels, and determine future operational and staffing needs for a 20-year period. This analysis results in department staffing projections in five-year increments for a 20-year projection based on anticipated workload and operational.

SPATIAL NEEDS FOR EACH FUNCTIONAL AREA IN FIVE YEAR INCREMENTS Your community is unique and shapes the service environment for your Police Department. Based on the results of the staffing assessment and analysis, projections are developed to determine the operational space needs required to support any staffing modifications. The first step in projecting space needs is the evaluation of current space allocation developed as part of the facility condition assessment. The project team builds off the current allocation of space and identifies any efficiencies not realized within your current facility including shared spaces, flexible/adaptable workspaces, and operational reorganization. Our team benchmarks space needs to space standards from various sources including the General Services Administration, International Chiefs of Police, and our previous experience.

This benchmarking validates and provides consistency in space allocation between departments and standards set

SAMPLE SURVEYS

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY forth by professional organizations. Space standards
are developed specifically to each operation and are
applied to projected staffing needs in order to determine corresponding future space needs. A one size fits all
approach will not be applied universally, as operations that are primarily field base have different needs than a predominately office environment.

Our holistic approach to projecting space needs builds on the foundation of staffing needs and current operational approach. We believe current and future operational
approaches drive future space needs and facility design.

We recognize that some functions are performed more
efficiently when in close proximity to other functions. As such, the need for functions to be in close proximity to other functions is considered when evaluating future spatial allocations and needs. The result of this task is a comprehensive assessment of current and future departmental space needs for the next twenty years based on operational, service, and staffing projections.

BUILDING ENVELOPE & BUILDING SYSTEMS EVALUATION
Using data collected during the existing facility assessment phase, our expert team of architects and engineers evaluates the major building envelope elements and building systems for energy code compliance, performance requirements, and operational effectiveness. All building envelope elements (roof, walls, windows, floors, basement, and foundation) are analyzed and evaluated to determine their condition, performance, and effectiveness. Through this process, improvements to these systems are identified and developed to improve the buildings overall effectiveness, reduce energy costs, and lower facility maintenance costs. Similarly, each major building system (structural, mechanical, electrical, plumbing, and fire protection) is evaluated for compliance with codes, remaining system life, operational costs and maintenance, and the ability to support modern policing operations and future needs. Our engineers develop building system recommendations for potential improvements or system replacements that align with the operational needs identified in the space needs analysis, meet all applicable code requirements, and establish an efficient long-term maintenance and operational cost model.

SECURITY ELECTRONICS AND TECHNOLOGY NEEDS
P2S’s team of technology credentialed provide services including comprehensive technology design for all low-voltage disciplines including security electronics, detention, telecommunications, and audio/visual systems. This group of experts provide services in all phases of design from feasibility studies and preliminary design to complete construction documents and can also offer construction administration and system commissioning services.

Our designers begin by understanding
existing equipment and systems and
engaging in discussions with City IT
staff members. With this information,
our designers work with the City
staff, Emergency Manager, and Police
Department stakeholders to identify
telecommunications systems, audio/
visual systems, and security electronics
systems that meet both current and future
needs and allow for flexibility and future
expansion of systems.

Space needs analysis
911 Dispatch at Alexandria Police Headquarters

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Systems include:

TELECOMMUNICATIONS APPLICATIONS
• Category 6 cabling
• Wireless network
• Fiber optic network
• Local exchange carrier coordination
• Customer owned outside cable plant
• MATV/CATV distribution
• Distributed antenna systems

AUDIO/VISUAL APPLICATIONS
•Interactive presentation systems
• Voice lift/sound reinforcement
• Paging systems
• Video conferencing
• Video arraignment
•Intercom/page/clock
• Conference rooms
• Training rooms
• Briefing rooms
• Computer labs
• Command centers
• 911 and EOC spaces

SECURITY AND DETENTION APPLICATIONS
• Touch screen graphical user interface systems
• Programmable logic controllers
• Graphic control panels and industrial controllers
•IP and analog based video surveillance systems
• Digital and network-based video recording systems
• RF and infrared personal duress systems
• Analog and IP based intercom/paging systems
• Analog and IP based interview recording systems
• Proximity-/Biometric-based access control systems
• Detention furniture and furnishings
• Detention hardware
• Security/crash-rated fencing and gates
• Gate automation
• Crash barriers
• Building monitoring
• Emergency call pedestals
Careful consideration will be given to the development
of any potential system relocation or switchover to a new system to have proper testing protocols, scheduling, and temporary equipment in place to maintain continuity of
operations and minimize and impact on staff members.

SITE ANALYSIS
An important step in the preliminary design phase is
the existing site evaluation. The site represents the
first interaction between the Police Department and
the community, and it is critical to evaluate the site
for functional operations, security, accessibility, and community-based design. We begin by studying the
existing campus site and other properties of interest
and assessing the site layout per the “Crime Prevention Through Environmental Design” (CPTED) doctrine, which
is considered the “Best Practice” design approach in the security industry today. CPTED is the process of fully
integrating security within the architecture and site design of the facility.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY CPTED involves three major concepts:
• natural surveillance
• natural access control
•territorial reinforcement.

We analyze the building orientation to determine if the primary building entrance faces the main street so entry to the buildings is natural and intuitive. We also look at the pedestrian and vehicular flow through the site
to verify the site is functional and spatially coherent, facilitating the flow of people to, from, and within the site. Ideally there are at least two site access points with clear separation between public “unsecured” and staff
“secured” spaces including secured and public parking
areas.

The site is evaluated for facility hardening which often includes site security design features such as active
and/or passive vehicular barriers, facility setbacks from public vehicular traffic, sightlines into and out of the property, perimeter fencing for secured staff parking
lots, site lighting, and parking and drop-off design that supports access and security considerations. Our team
examines the locations and access points for public
and staff parking lots and the locations and number of
access points to bordering roadways to assess the level of security and ease of access. Landscape design features are evaluated including the location of any crash rated bollards or planters, grade changes with plinths, and
good standoff setbacks to protect from vehicular threats and explosives.

Natural surveillance is another critical component of the site design and integration with the building design. Our team will assess the visibility on the site from entrances and plazas provide increased security for staff and visitors and the integration of any CCTV surveillance systems
and proper lighting systems. We will also determine
if the public traffic flow into the building is controlled and limited mitigating the risk of exposure to threats
of explosives, chemical agents, biological hazards, or
radiological threats and if the facility has separate
staff and public entries to provide for a safer, heathier environment for both the public and public safety staff.

PHASING OF CONSTRUCTION AND UTILIZATION
Police Departments operate 24/7, 365 days per year and
it is critical to develop a concept phasing plan beginning in the site evaluation and preliminary planning phase that minimizes any operational impact allowing continuity
of services. Our designers focus on developing designs
that limit the movement of staff for construction while maintaining facility security and safety. If needed, clear construction demarcations and schedules are established between phase construction activities that protect
building occupants from construction activities including noise, dust, and odors using temporary partitions, nonpeak schedule activities, proper ventilation, and enhanced construction site cleaning requirements.

Dewberry considers public access, construction trailer
locations, and phasing impact on the selected site along with temporary construction parking, public parking, and secured staff parking. Temporary parking may need to
be supplemented with nearby off-site parking during
construction for workers.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Similarly, additional site security measures may be
needed including temporary construction fencing
and security fencing. Other phasing and utilization
considerations during the planning design phase
includes:
• Construction operations and layout/equipment areas
• Construction fencing and erosion control measures
• Coordination with utility companies for planned
service interruptions
•Identify locations for any temporary facilities
• Planned switchover and testing protocols developed
for technology equipment and system transfers/
relocations
• HVAC equipment replacement locations and
switchover
The Phasing and Utilization Plan becomes a critical
document needed to enable your Department’s
operations continue throughout construction while
maintaining safety and security for both staff and the
Community. By developing these plans with the concept
design and in collaboration with your unit leaders, the phasing and utilization plan becomes the both efficient and economical protecting your operations and your
budget.

SITE EVALUATION
Dewberry will analyze and evaluate up to 4 (four) site
alternatives noting specific advantages and disadvantages of each design concept. With stakeholder input, each site will be ranked with a summary narrative that documents
the recommendation for a preferred site. In addition
to the design concepts developed for the existing site, our team will develop a design option for a new facility located on an alternate site within San Marino for
comparison.

SPACE PLANNING

DESIGN WORKSHOPS
We recognize that every design decision impacts the
future direction of the project. Dewberry begins by
leading design workshops with all project stakeholders to discuss the relative strengths, weaknesses, and budgetary costs of each concept. Each workshop is interactive
promoting collaboration among all throughout the
process. Comments and ideas are compiled into a written summary for each workshop and used to inform future
design development following the workshop. It is our
intention that this process will include alternatives for site, building, and floor plans resulting in the confirmation of a preferred single design concept for further development.

These intensive sessions serve to expedite the design
process and, at the same time, achieve greater consensus and ownership among all stakeholders. In addition to
workshops, individual meetings with user groups and our design team provide us additional detailed information
needed to optimize the function of the space, confirm
critical adjacencies, and develop healthy and professional workplace environments. Our design team prepares and
evaluates the estimated cost, critical path schedule, and procurement considerations for the developing design to understand the impact of all decisions.

DELIVERABLE:

At the end of these phases, Dewberry provides
concept design documents for review and a budgetary
construction cost estimate with project schedule. The
report documents the following:
• Existing Facility Assessment
• Staffing and Space Needs for the Department in
5-year increments (over 20 years)
• Existing Site Evaluation and Design Options
• Existing Facility Renovation/Alteration Design Options • New Facility Design Concept
• Budgetary Cost Estimate and Proposed Schedule
Documents for the design concepts will include site
plans, conceptual floor plans, along with summary
descriptions of major building systems. Our team will
also prepare a budgetary cost estimate and compare
the estimate against our historic cost data from recent projects of similar scope and complexity giving the City the information needed to confidently move into the
next phase of design. Dewberry will provide a Draft
Report with Executive Summary for review and comment.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Following receipt of comments, we will update the
document and issue a Final Report that contains a level of detail needed by the City and Police Department to
inform policy decisions.

BALANCING SCHEMATIC DESIGN CONCEPTS AND

ESTIMATED COST
Budgetary cost estimating is a critical component of an effective planning study. From the initial project kick-of meeting, the Dewberry team develops the necessary
understanding of the project scope and program needs
required to prepare accurate budgetary cost estimates.

By asking detailed questions, benchmarking against
historical project cost data, identifying potential budget risks, and collaborating on design options, Dewberry
develops a comprehensive project budget early during
concept designs. By providing cost estimates at the key design milestones and staying actively engaged with all stakeholders, Dewberry has a consistent track record
of accurate cost estimates giving your City and Police
Department the confidence to move into the next phase
of your project. Our estimated project costs outline all costs needed for the completion of your project including anticipated escalation, regional cost factors, material and labor factors. Also included in the project costs
are appropriate contingencies (owner, contractor, and
construction), regulatory fees, testing, FF&E (fixtures, furniture, and equipment), and any professional fees
needed for the project.

Our team uses multiple cost control procedures and
support systems as part of our standard management
design tools for your project during every phase of
a project. To maintain the project budget, our team
evaluates the following:
• Accurately right sizing the building: Building size is not only based upon each individual space, but also
upon proper adjacencies and building circulation.

This, in turn, has a direct impact on the net to gross
square footage ratio of the building and ultimately
the building size. Our team designs to the building
program with appropriate support space to confirm
that we have the building right sized for current and
future needs.
• Efficient MEP Systems: Public safety facilities often require specialized and redundant mechanical,
electrical, and plumbing systems that support the
function of the building. The selection of these
systems, coupled with a discussion on life cycle
costs, controls, and level of institutional quality has a bearing on cost. The amount of space within the
building that has redundant power, technology,
HVAC, potable water and back-up sewer will be
determined based on discussions with you.
• Sustainable Design: The level of sustainable design
will directly impact the cost of the facility. It could drive decisions towards innovative mechanical
systems with a higher initial cost, but improved
life cycle cost. Dewberry and our subconsultants
will work with the you to meet sustainability goals
in a cost-effective manner based on life cycle cost
analysis.
• Interior Finishes: The furniture and equipment
selection is extremely important to the maintenance
of the facility. The quality levels of the floor, wall, and ceiling materials need to be assessed regarding their
impact on cost, durability, and maintainability.
• Technology: Public safety facilities rely heavily on
technology for many day-to-day activities. Dewberry
will provide the necessary knowledge to design
and specify the infrastructure needed to support
the facilities technology requirements within the
budgetary constraints of the project.

COMMUNITY ENGAGEMENT
We recognize that community involvement is often an
important part of the planning and design process and to your project’s success. Dewberry is prepared to engage
the community through a series of community outreach
meetings and workshops if desired. Our design team
has extensive, successful experience leading community
outreach programs including public workshops. Through

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY consultation with the City and the Police Department,
goals and expectations for each workshop will be
established including methods of collecting information from community members to understand their
expectation of each department’s service and future
growth. Our goal is to have the most transparent, earnest engagement with the community and to achieve the best
possible results that enhance the Public Safety Building.

PROGRESS MEETINGS
Our design team will meet regularly with critical
stakeholders. Our Pasadena office location allows us to quickly and efficiently get to your site for meetings or for any on-site need that would require immediate attention.

Our team develops a comprehensive communication
plan at the beginning of the project that identifies
all key stakeholders and team members including
communication protocols for each phase of the project.

Our team members are always virtually connected via
mobile phone, e-mail, and voicemail allowing for timely responses and are prepared to host meaningful virtual
meetings as required due to evolving pandemic concerns
and requirements.

Dewberry kicks-off every project by confirming roles/
responsibilities, standard procedures for reporting and communications, deliverables, common work breakdown
structure, and project work plan/schedule. Team
meetings are held at regular throughout the project or
during critical milestones to effectively communicate
project direction, expectations for on-going performance, coordination of deliverables, reviews, Client/Owner group meetings, and presentations.

Regular internal design team coordination meetings are
also conducted to monitor progress and coordination
of all deliverables to both the internal consultant team and the client group. We employ a variety of tools
including, meeting notes and minutes documenting
project progress, Microsoft Project software for
critical path scheduling, 3-D modeling using building
information modeling (BIM) computer programs, e-mail,
telephone, and a Web hosting service to help facilitate communication among all members of the team. Our
project team is experienced in working virtually and
hosting web-based meetings with clients, stakeholders,
and consultants. We are prepared to host virtual
meetings as required through multiple platforms
including WebEx, Microsoft Teams, and Zoom. Our team
also hosts file sharing sites and online document reviews.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY

PERFORMANCE CRITERIA
Expert Team Organization and Strengths
Dewberry’s demonstrated expertise and experience with the assessment, analysis, and design of Police Stations provides a team uniquely qualified for your project. We provide a collaborative team design process by assembling a select group of expert leaders who have the management, design and technical expertise in needs assessments, space needs studies, design, and construction administration in order to respond to the needs of your project and community.

Our design approach is based on listening, data collection, and understanding your specific operational and performance needs and expectations for building users. Dewberry believes in a Principal led team approach that yields the best results and our team leadership remains engaged through all phases of projects. In addition to our regional police facility planning and design experience, our team brings a national planning and design expertise to your project allowing your team to explore other operational approaches or design trends from around the country.

Our team of architects and engineers has a successful history of collaboration on similar projects demonstrating the validity of our approach and the effectiveness and contribution of our expertise and experience. Your main contact is our project manager who is responsible for organizing the team, managing deliverables, establishing and maintaining schedules, and quality control. Dewberry’s local office in Pasadena allows our team to respond quickly and effectively to project demands.

Project Understanding
Our process begins with an understanding of your project and the proposed scope of work as follows:

San Marino Police Department Facility
2200 Huntington Drive
• Originally built in the 1980s
• 8,000 s.f. frame/masonry building
• Two-story addition for EOC/lockers/communications
• Patrol vehicle carport
• Several previous remodel/renovation/modifications
• Most recent remodeling in 2020
Dewberry acknowledges our understanding of the
scope of work outlined in the Request for Qualifications and Proposals for Architectural Services for the San
Marino Police Department Space Utilization and Needs
Assessment Study. Our expert team of police facility
designers has recently performed similar studies in
California and nationally including a facility study for the Placerville Public Safety Facility, Hayward Police
Department, Garden Grove Police Department, and for
the Bakersfield Police Department that included all seven of their facilities.

SAN MARINO POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY Our relevant experience along with the depth of our
team’s police design experience makes us the right team to help the City of San Marino by:
• Conducting a thorough facility assessment to
understand your current assets, operations, and
potential for renovation, remodeling, and additions
to support future growth and operations
• Analyzing your departments space and staffing needs
and developing programs that capture the future
space needs requirements to be used for concept
designs and budgeting
• Develop multiple concept design options for your
facility and site and explore a new facility design
on an alternate site for comparison to identify the
strongest solution and the estimated budgetary costs
for each solution
• Analyze, evaluate, and recommend modifications
to the existing facility, building envelope, and major
building systems for code deficiencies, operational
effectiveness, useful lifespan, and operating costs
• Evaluate the existing facility site along with
potential property acquisition options and develop
design options for development of each option
that highlights the suitability for parking, traffic
flow, lighting, egress/ingress, and recommended
improvements
Our team is prepared to collaborate with the Police
Department Staff, City Emergency Manager, City
personnel, and other external stakeholders for the
duration of the project. Our detailed project approach
demonstrates our detailed understanding of the project
scope of services.

Potential Project Challenges
Projects often encounter major difficulties which our
team views as unique challenges that can provide
opportunities for innovative design solutions in order to deliver high quality design and construction to our clients.

Dewberry believes in managing risk throughout a project to identify potential threats and developing appropriate plans to eliminate, avoid, or reduce potential risks to minimize the impact to your project. We collaborate with all project shareholders to develop a comprehensive list of potential risks and develop detailed plans to overcome each scenario. Some examples of potential challenges
that might be encountered on your project include:
 Challenge: Meeting future space needs and operational needs within the constraints of an existing building
renovation, addition, and expansion project on an
existing site
Solution: Effective planning of renovation, addition
and expansion requires a full understanding of
existing conditions and their potential impact to
the site and building design. Our understanding of
law enforcement design along with our extensive
data collection methods provide the necessary
information for our design team to develop concepts
that optimize existing spaces while minimizing the
cost impact of selective demolition, construction
phasing impacts, infrastructure upgrades. Examples
of areas of focus include:
• Secure separation of police staff areas and public
areas
• Optimizing operational efficiency in within the
constraints of an existing building footprint while
maintaining key departmental adjacencies
• Construction phasing plan development to
minimize the impact on operations and reduce
associated costs of relocations
• Develop design concepts that minimize impact
to existing utility infrastructure avoiding costly
relocation or long runs for utilities
• Building system upgrades required by building
codes
Through the process of examining existing buildings
and sites for potential reuse and understanding
the operational limitations and potential costs, it is
beneficial to evaluate a design concept for a new
facility designed to meet all future operational needs
most effectively on an alternate site for comparison. Break area at Venice Public Safety Facility