Agenda packet — San Marino City Council, June 14, 2023 (part 2 of 4)

LIBRARY FACILITY RESERVATION

LIBRARY PHOTOCOPY SERVICE
Computer Printout - $0.15 per page
Color Copy - $1 per page
Oversize Paper - $0.25 per page
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Public Works:
$2,000 deposit with charges to recover actual costs staff and outside costs, such as S-031
S-037
RIGHT-OF-WAY LICENSE AGREEMENT City Attorney
TREE REMOVAL PERMIT - PUBLIC R-O-W $700 per application Plan Check - $100 per plan
Inspection - $300 per project
OR
Deposit determined by staff with charges at the fully allocated hourly rates for all S-055 personnel involved plus any outside costs.

S-060

ENGINEERING PLAN CHECK/INSPECTION

CONCRETE ENCROACHMENT PERMIT
$270 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.
$145 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.
$380 per permit
S-063 CURB CORE ENCROACHMENT PERMIT

PAVEMENT REPAIR/REPLACE ENCR PERMIT
UTIL. INVESTIGATION ENCROACH PERMIT

NON-CONSTRUCTION ENCROACH PERMIT

SEWER LATERAL INSTALLATION PERMIT
S-064
S-064A
S-064B
S-066
$145 per permit plus $35 per permit if encroachment is in the parkway. $145 per permit
$380 per permit
$285 per permit plus $65 per day after the first day
S-067
S-068

TRAFFIC CONTROL INSPECTION

TRAFFIC CONTROL PLAN CHECK
plus 12%-15% of the above fee for recovery of City Engineer costs.

In-House:

Local Street - $115 per plan
Collector/Arterial Street - $200 per plan
Contract - Actual Costs
The average cost per housing unit/business is $53.15 per year, or $4.43 per month.

If the City decides to recover these costs it should perform a Sewer Rate Study to determine the equitable amount to charge each of the variation of users in the City.

Charge the actual cost of repair, including City staff at the fully allocated hourly Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

S-141
S-143

SEWER SERVICES

CITY PROPERTY DAMAGE REPAIR
S-144 RIGHT OF WAY SPILL RESPONSE
Administration:

S-148
S-149
INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check $35 per check
CHECK REISSUANCE Payroll Check - No Charge
$460 per day processing fee plus:

Private Property - $500 per day
Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid S-152 FILM PERMIT Various Staff Standby fees
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$135 per day processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid S-153
S-154
STILL PHOTO PERMIT Various Staff Standby fees
OLD MILL PHOTO PERMIT $250 for 2 hours
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
FPPC Copies - five years old or greater - $5 per request $45 per document
S-155
S-156
S-157

DOCUMENT REPRODUCTION

DOCUMENT CERTIFICATION
ELECTRONIC FILE COPY $5 per media device
Fee is limited by State law (Elections Code Section 10228):

S-158 CANDIDATE FILING PROCESSING $25 per candidate
Fee is limited by State law (Elections Code Section 9202(a)):
$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition. $185 per permit
S-159
S-160
S-161

INITIATIVE FILING PROCESSING

SOLICITATOR PERMIT
CREDIT CARD PROCESSING 2.7% of the amount charged
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Glossary
Accounts Payable
A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.

Accounts Receivable
An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).

Accrual Basis of Accounting
A basis of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of when cash transactions occur.

Adopted Budget
The City Council approved annual budget establishing the legal authority for the expenditure of funds as set forth in the adopting City Council budget resolution.

American Rescue Plan Act of 2021 (ARPA)
On March 11, 2021, President Joseph R. Biden signed into law the American Rescue Plan Act of 2021 (ARPA), a $1.9 trillion federal aid package designed to help the American people and the American economy recover from the prolonged impacts felt from COVID-19. This legislation provides direct payments to eligible individuals, extends federal supplemental unemployment benefits, increases funding for the Paycheck Protection Program, provides funds for housing stabilization, provides funds to help schools reopen safely, and provides funds for COVID-19 testing, vaccination, and treatment, among a number of other provisions that assist local businesses and individuals who have been impacted by the pandemic. The legislation also includes $350 billion in direct financial relief for all state, local, tribal, and territorial governments.

Amortization
The process of decreasing or allocating a lump sum amount over a period of time, particularly for loans and other forms of finance, including interest and other finance charges.

Annual Comprehensive Financial Report (ACFR)
The official annual report of the City’s financial condition at the conclusion of the fiscal year. The report is prepared to conform to Generally Accepted Accounting Principles (GAAP) for governmental units and presentation of the financial data in conformity with the Adopted Budget.

Appropriation
Legal authorization granted to the City Manager by the City Council to expend monies, and/or to incur legal obligations for specific departmental purposes. An appropriation is usually limited in amount, as well as to the time when it may be expended.

Assessed Valuation
A dollar value placed upon real estate or other property by Los Angeles County as a basis for levying property taxes.

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Assets
Property owned by a government, which has monetary value.

Audit
Prepared by an independent certified public accountant (CPA), the primary objective of an audit is to determine if the City’s financial statements fairly present the City’s financial position and results of operations in conformity with GAAP.

Authorized Positions
Permanent positions authorized in the budget to be employed during the fiscal year.

Basis of Accounting
The timing of recognition, that is, when the effects of transactions or events are recognized for financial reporting or budgeting purposes. There are three bases of accounting for government agencies: (1) cash basis (when cash is received or paid), (2) accrual basis (when the underlying transaction or event takes place), and (3) modified accrual basis (revenues are recognized in the accounting period in which the fund liability occurred).

Balance Sheet
A statement purporting to present the financial position of an entity by disclosing the values of its assets, liabilities, and equities as of a specific date.

Balanced Budget
When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses, the budget is balanced.

Beginning Fund Balance
Fund balance available in a fund from the end of the prior year for use in the following year.

Bond
A city may raise capital by issuing a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, together with periodic interest at a special rate.

Bond Rating
An evaluation of a bond issuer’s credit quality ability to pay the principal and interest on time and in full.

Budget
A plan of financial and program operation listing an estimate of proposed appropriations or expenses and the proposed means of financing them, for a particular time period. The budget is proposed or preliminary until it has been adopted by the City Council.

Budget Adoption
Formal action by the City Council, which sets the spending plan for the year.

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Budget Calendar
The schedule of key dates or milestones that a government follows in preparation and adoption of a budget.

CalPERS
State of California Public Employees’ Retirement System.

Capital Asset
A tangible, fixed asset that is long-term in nature, of significant value, and obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include land, buildings, equipment, improvements to buildings, and infrastructure (i.e., streets, highways, bridges, and other immovable assets). A capital asset is defined as an asset with a useful life extending beyond a single accounting period.

Capital Budget
A financial plan of proposed capital improvement projects and the means of financing them for a given period of time.

Capital Improvement Projects (CIP)
Improvements that have a useful life of 3 years or more, or involve public works construction.

The City may own completed projects, or the City may maintain a legal interest in the completed project. Examples of projects owned by the City include a new park, street resurfacing, modifications to buildings, and construction of water mains. An example of a project in which the City maintains a legal interest is a privately-owned housing project with an outstanding promissory note to the City.

CARES ACT
The Coronavirus Aid, Relief, and Economic Security Act is federal legislation signed into law on March 27, 2020, in response to the COVID-19 emergency. Under the CARES Act, emergency assistance via one-time cash payments, increased and expanded unemployment payments, loans, and grants was provided to individuals and families, businesses, public health, local and state governments, and educational institutions.

Cash Basis of Accounting
A basis of accounting that recognizes revenues and expenses when cash is received or disbursed.

City Manager’s Transmittal Letter
A discussion of the budget as presented in writing by the City Manager to the City Council. The message contains an explanation of the principal budget items and summarizes the budget relative to the current year adopted budget.

Consumer Price Index (CPI)
A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

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Critical Success Factors
Strategic work objectives that require action by all City departments.

Department
An operational and budgetary unit, or a group of related operations within a functional area.

Debt
An obligation resulting from the borrowing of money or from the purchase of goods and services.

Debts of governments include bonds, time warrants, and notes.

Debt Financing
Issuance of bonds and other debt instruments to finance municipal improvements and services.

Deficit
The excess of an entity’s liabilities over its assets, or the excess of expenditures or expenses over revenue during a single accounting period.

Depreciation
(1) Expiration in the service life of capital outlay assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a capital asset that is charged as an expense during a particular period.

Division
An organizational unit consisting of program(s) or activity(ies) within a department that provides services or a product.

Environmental Impact Report (EIR)
An analysis of the environmental implications related to a specific action. For example, the increase in traffic in an area proposed for new development.

Expenditure
The payment made for cost of services rendered, materials, equipment, and capital improvements.

Expense
Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.

Expense Category
Three expense object categories: Personnel, Services & Supplies, and Debt Service.

Fee
The payment for direct receipt of a public service by the party who benefits from the service.

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Fiscal Year (FY)
A twelve-month accounting period of time to which the budget applies; for San Marino, it is July 1 through June 30.

FTE
Full Time Equivalent Employee (FTE) Hours per year = 1.0 Full-Time Equivalent position.

Fund
An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are two major types of fund:

Governmental (general, special revenue, debt service, capital projects, and permanent) and Proprietary (enterprise and internal service).

Fund Balance
The amount of financial resources immediately available for use. Generally, this represents the excess of unrestricted current assets over current liabilities.

Gann Appropriation Limit
Article XIIIB of the State constitution was amended by Proposition 4 (Gann initiative) in 1979.

Article XIIIB limits growth in the spending of tax proceeds to tax proceeds appropriated in the "base year" of 1978-79 times the product of the allowable annual percentage change in a cost-ofliving factor and the allowable annual percentage change in a population change factor. The costof-living factor is the larger of the annual percentage change in the State per capita personal income or the annual percentage change in the local non-residential assessed valuation due to new construction. The population change factor is the larger of the annual percentage change of the jurisdiction's population or the annual percentage population change of the county in which the jurisdiction is located.

General Fund
The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. Examples of departments financed by the General Fund include City Council, Community Services Department, and Parks & Public Works Department.

General Fund Reserves
A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls, and/or unknown expenditures.

General Obligation Bond
A type of bond that is backed by the full faith, credit, and taxing power of the City.

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Generally Accepted Accounting Principles (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the Government Accounting Standards Board (GASB).

Governmental Accounting
The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments.

Governmental Accounting Standards Board (GASB)
The authoritative accounting and financial reporting standard-setting body for government entities.

Governmental Fund
A fund type to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds.

Grant
Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

Infrastructure
Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, and parks.

Interfund Transactions
These budgetary transactions consist of quasi-external transactions which would be treated as revenues and expenditures if they involved organizations external to the governmental unit, reimbursements of expenditures initially made in one fund which are attributable to another fund, and operating transfers where monies are appropriated from one fund to another fund to reimburse expenses which are of benefit to the first fund.

Internal Service Fund
Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on a cost-reimbursement basis.

Liability
Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Note: This term does not include encumbrances.

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Line Item Detail
A budget that lists detailed expenditure categories (permanent salaries, utilities, travel, training, etc.) separately, along with the amount budgeted for each specified category.

Long-Term Debt
Debt with a maturity of more than one year after the date of issue.

Mission
A description of the basic purpose and responsibility of an organization.

Modified Accrual Basis of Accounting
A basis of accounting. Revenues are recognized in the accounting period in which they become available and measurable; expenditures are recognized in the accounting period in which the fund liability is incurred (if measurable), except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.

Municipal Code
A compilation of City Council approved ordinances currently in effect. The code defines City policy in various categories, for example, traffic regulations, tree preservation, building regulations, and planning and zoning regulations.

Operating Budget
A financial, programmatic, and organizational plan for furthering the goals of the City through the departments, which does not include one-time capital improvements projects.

Ordinance
A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law such as a State statute or constitutional provision. An ordinance has higher legal standing than a resolution.

Other Post-Employment Benefits (OPEB)
Other Post-Employment Benefits (OPEB) are post-employment benefits other than pension benefits, including, medical, dental, vision, life, and accidental death and dismemberment.

Pay-As-You-Go Basis
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Personnel
A budget category which generally accounts for full-time, part-time, and temporary employees’ salaries, overtime costs, and fringe benefits for a particular division or program.

Program
An activity or division within a department which furthers the City’s objectives by providing services or a product.

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Project
A temporary, unique action that has a defined beginning and end, with a defined scope and resources. Success is measured by the completion of milestones.

Proprietary Fund
Funds that focus on the determination of operating income, changes in net assets (cost recovery), financial position, and cash flows. There are two types of proprietary funds: Enterprise and Internal Service Funds.

Public Safety Parcel Tax Levy
A parcel tax adopted by San Marino voters on parcels of real property within the City. The parcel tax is to be used for the purposes of obtaining, providing, operating, and maintaining paramedic services, police equipment or apparatus therefore; paying the salaries and benefits to paramedic, police protection, and firefighting protection and prevention personnel; and for other necessary paramedic expenses, police protection expenses, and fire protection and prevention expenses of the City of San Marino.

Purchase Order
A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Re-Appropriation
The amount of money that is budgeted for a project in a prior year but is not spent or encumbered and needs to be appropriated again in the current year in order to continue the program originally intended.

Resolution
A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance. The adopted City budget is approved by resolution and requires a majority vote of the Council members present at budget adoption time.

Revenue
Sources of income used to finance City governmental services.

Self-Insurance
A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or the activity of the agency.

Services
A grouping of activities with common business goals organized by divisions.

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Special Revenue Funds
A Special Revenue Fund is separately administered because restrictions have been placed on how revenues may be spent by the City Council, the State of California or the Federal government.

Two examples are the State of California Gas Tax Fund and the Community Development Block Grant Fund that is administered by the Federal Government.

Services & Supplies
A budget category which accounts for all non-personnel expenses. Examples include office supplies, utility costs, legal advertising, equipment maintenance, small tool purchases, building/structure maintenance, and contractual services.

Taxes
Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying such charges, for example refuse collection.

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TO: Mayor Talt and Members of the City Council
Amber Shah, Director of Parks and Public Works/City Engineer June 14, 2023
FROM:

DATE:

SUBJECT: DRAFT FY 2023-24 CAPITAL BUDGET AND 5-YEAR PLAN

DEVELOPING A CAPITAL PLAN FOR THE FUTURE
The City Council has defined “well-maintained infrastructure” as a critical success factor in its strategic plan. To that end, developing and maintaining infrastructure is one of the City’s most important long- term responsibilities. Additionally, routine replacement of capital equipment items such as vehicles, maintenance equipment, and computers is necessary to ensure the City is operating in an efficient manner.

Given the City’s infrastructure needs and limited funding from year to year, it is important to have a plan in place that provides a multi-year strategic approach to implementing infrastructure and facility-related projects. This is the reason for developing a Capital Improvement Plan (CIP). The CIP is a guide to efficiently allocate resources over time for improving and replacing public infrastructure and facilities. Each year the CIP serves as a 5-year strategic plan for creating, maintaining, and funding present and future infrastructure.

A 5-year Capital Improvement Plan is also put in place for capital equipment and vehicles. Capital equipment encompasses public safety and public works vehicles and equipment, computer software, and office equipment. An organized management plan for these assets ensures that there is a suitable amount of sustainable tools to accomplish the City’s goals and that the City acts in a fiscally responsible manner related to acquisition, maintenance, replacement, and disposal of these items at the end of their service life.
2023-24 CAPITAL BUDGET AND 5-YEAR PLAN
The CIP document is organized by capital equipment and capital construction projects. All CIP request forms include a description and justification for the work, the year the request was first proposed, and the capital cost estimates per year including the specified fiscal year.

The City Council reviewed the capital equipment budget on March 24, 2023 and the capital construction proposals on March 31, 2023 and provided direction to staff regarding expenditures PAGE 439 of 1107
to include in the next capital improvement fund budget and any schedule or funding changes for specific projects. The final Fiscal Year 2023-24 Capital Improvement Plan incorporates the input of the City Council, as well as the Department Heads. As time progresses, some projects currently listed in future years may drop off the list. Conversely, projects that are not currently listed may be added if new needs are identified. Overall, this document provides a roadmap that will help guide staff in implementing infrastructure and equipment improvements that are necessary to meet the community’s needs.

INFRASTRUCTURE CONDITION ASSESSMENTS
The following documents were used to prepare this plan:
• Facility condition assessments. Bureau Veritas. March 2021 and February 2022 • Pavement management plan. NCE. 2018 and May 2021.
• Re-envisioned recreation programming. April 2020.
• Stormwater condition assessment. Dudek. February 2021. • Vehicle and equipment fleet review and utilization study. Management Partners. March 2020.
• Wastewater collection system condition assessment. Dudek. May 2019.

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TABLE OF CONTENTS
Cover memorandum to City Council..............................................................................................3 FY 2023-24 Capital Equipment Purchases and 5-year Equipment Expenditure Plan ......................7 FY 2023-24 Equipment Purchases by Department..................................................................11 Future Equipment Purchases....................................................................................................53 FY 2023-24 Capital Construction Programs and Projects and 5-year Expenditure Plan ............ 66 FY 2023-24 Capital Construction Programs and Projects by Infrastructure Category..........72 Future Capital Construction Programs and Projects ........................................................... 114 Status of FY 2022-23 Capital Equipment Purchases....................................................................123 Status of FY 2022-23 Capital Construction Programs and Projects...........................................139 PAGE 441 of 1107

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FY 2023-24 CAPITAL EQUIPMENT
BUDGET AND 5-YEAR EQUIPMENT

EXPENDITURE PLAN
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FY 2023-24 EQUIPMENT PURCHASES

FINANCE/IT
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Microsoft 365 Cloud Services with back-up Capital Request
Description (Summary):

Migrate Microsoft office products and email from a one time license cost to a service based model delivered from the "Cloud"
Location: Citywide facilities
Proposing Department Contact Person Expense Type
Finance Paul Chung Equipment
Estimated Total Capital Request
Cost $ 47,398 Equipment Labor Source Consultant
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 47,398 $ 27,738 $ 27,738 $ 27,738 $ 27,738 $ 158,350
CE $ 47,398 CE $ 27,738 CE $ 27,738 CE $ 27,738 CE $ 27,738 CE $ 158,350 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Office 365 is a cloud-based suite of applications such as: Outlook (email), Excel, Word, Power-Point, OneNote, Microsoft Teams and OneDrive. Currently, City staff uses various versions of Microsoft Office from prior years. Many agencies have migrated over to Office 365 due to updated software, cloud based service, and security.

Email services will also be provided from a cloud environment eliminating the need for an on site exchange server to manage email, lowering costs. This CIP request covers the migration and the first year of service. The service also includes government cloud for the Police Department for proper data handling. Subsequent years of service will be billed per user, with anticipated costs of $27,738. The following is the breakdown of costs:

Acquisition
- $16,650 Other City annual users license fee ($12.50 per month per 111 users) - $11,088 PD annual users license fee ($22 per month per user at 42 users-government cloud) - $6,660 Email user costs (one time costs)
Professional Services
- $10,710 Mailbox set up fee (one time costs)
- $2,290 Account and admin portal setup (one time costs) Benefits of migrating to Office 365 include: (1) Compatibility with internal software such as City's agenda management software, PrimeGov and exchanging files with other agencies. (2) City staff will be on all the same version of Office. (3) Cost savings include a $199 license cost per user every 3-5 years, approximately $23,000 (4) Cost savings of $3,000 per year in back-up costs. (4) Cost savings of $3,500 every 3-5 years in server license costs. (4) Team collaboration and file sharing/editing, improving efficiency and productivity. (5) Web based software, can be used remotely. It is also important to note that Microsoft 365 is a subscription based service, therefore an annual licensing fee will be required. Staff is recommending to move to Office 365 for the benefits of compatibility, improved staff efficiency and productivity, collaboration of documents, cost savings in various areas from purchasing Office licenses, data back-up, server license costs, and network security.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 34,398
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 47,398
Contingencies
General Fund Costs*
Other: Professional Services
Total
$ 13,000 Total
$ 47,398
$ 47,398
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Wi-Fi
Capital Request Centralized Wi-Fi system for all city sites to improve security, connection speed, and coverage Description (Summary):

Location: All sites
Proposing Department Contact Person Expense Type
Finance Paul Chung Equipment
Estimated Total Capital Request
Cost $ 30,858 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 30,858 $ 0 $ 0 $ 30,858
CE $ 30,858 CE CE CE CE CE $ 30,858
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The city has 17 Wi-Fi units throughout City facilities which are isolated and not centralized for monitoring.

Many units are also unsupported by the manufacturer due to end of life, and have weak security which makes the units vulnerable for cyber attacks. Additional, new wireless signal standards such as Wi-Fi 6 are necessary for better Wi-Fi coverage, speed, and compatibility to newer computers and mobile devices. A centralized system will deliver full visibility of all the Wi-Fi units, proper security protection, improved coverage and better functionality. As wireless networks continue to be one of the most hacked elements of a network, it is crucial to have a solution capable of being monitored, secured, and designed with strong access controls.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 25,358
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 30,858
Contingencies
General Fund Costs*
Other: Professional services and setup
Total
$ 0
$ 5,500 Total
$ 30,858
$ 30,858
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Police Department Server
Capital Request
Description (Summary):

Host server that runs 15 "Virtual servers" for police department applications and software. It's entering it's 8th year of service, best practice is to replace servers every 5-6 years.

Location: Police Department
Proposing Department Contact Person Expense Type
Finance Paul Chung CIP - Equipment
Estimated Total Capital Request
Cost $ 32,255 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 32,255 $ 0 $ 0 $ 32,255
CE $ 32,255 CE CE CE CE CE $ 32,255
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The server running all police department applications and software are housed by 15 "Virtual Servers." The host server will be entering the 8th year of service. Industry standard for server life cycles are 5 to 6 years.

The PD server upgrade was proposed during the FY 2022-23 budget process, but the Council directed staff to bring it back during the FY 2023-24 budget.

With 15 separate server functions tied to one server, replacement is needed. Proactive replacement of the old server is necessary to prevent operational impact, if the current server goes down.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 24,255
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 32,255
Contingencies
General Fund Costs*
Other: Installation and support
Total
$ 0
$ 8,000 Total
$ 32,255
$ 32,255
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
PAGE 453 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: PC Replacement cycle
Capital Request
Description (Summary):

Replacement of aging PC's according to PC replacement schedule Location: All sites
Proposing Department Contact Person Expense Type
Finance Paul Chung Capital Equipment
Estimated Total Capital Request
Cost $ 26,450 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 26,450 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 186,450
CE $ 26,450 CE $ 40,000 CE $ 40,000 CE $ 40,000 CE $ 40,000 CE $ 186,450 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 454 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The request is to replace 17 PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the 5th year of the cycle. Please see attachment regarding the location and which department PC's are proposed to be replaced. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security.

There is a potential cost savings of $3,400 in Microsoft Office licensing fees if the City migrates over to Microsoft 365. Savings is not reflected in the proposed budget.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 26,450
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 26,450
$ 0
Total $ 26,450
Total $ 26,450
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
PAGE 455 of 1107
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FY 2023-24 EQUIPMENT PURCHASES
POLICE
PAGE 463 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Ballistic Protection Package and Training Firearms Capital Request
Description (Summary):

Replacement and additional ballistic helmets and plate carriers, as well as simunition training firearms.

Location: Police Department
Proposing Department Contact Person Expense Type
Police Department Chief Incontro Equipment
Estimated Total Capital Request
New Project
Labor Source
$ 29,960 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 29,960 $ 29,960
COPS $ 9,855
$ 18,605
$ 1,500
COPS COPS COPS COPS COPS $ 9,855
$ 18,605
$ 1,500
$ 0
COPS
COPS

COPS COPS
COPS
COPS
COPS
COPS
COPS
COPS

COPS COPS
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 464 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This request is for the purchase of 10 additional ballistic vest plate carriers, for use during active shooter or other rescue and critical incidents. The vests are designed to protect officers against high caliber rounds. The department was able to purchase 20 vest plate carriers in FY 20-21, leaving some officers from being able to deploy with this added protection. In addition, the Department needs to purchase 30 new replacement ballistic helmets, as the existing equipment is now expired per manufacturer standards.. As part of this package, the Department is also requesting the purchase of Simunition training firearms. Officers using this equipment will be able to conduct tactics and movement training in a safe training environment. This equipment mimics the duty firearm carried by San Marino Police Officers without containing live rounds. These training firearms will allow Range Staff to help diagnose deficiencies that may have come up during live firing training.
1) 10 ballistic vests at $985.50 per unit for a total of $9,855 2) 30 helmets at $610.16 per unit for a total of $18,605 3) 3 Simunition Training Firearms Kits at $500 per unit for a total of $1,500 Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 29,960
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: COPS $ 29,960
Total $ 29,960
Total $ 29,960
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
This is a one time purchase with no annual maintenance costs.

PAGE 465 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: UAS (Unmanned Aircraft System) program Capital Request
Description (Summary):

Purchase of UAS's, licensing fees and training
Location:

Proposing Department Contact Person Expense Type
Police Department Chief Incontro Equipment
Estimated Total Capital Request
Labor Source
New Request
$ 34,119 Cost City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 34,119 $ 34,119
COPS $ 34,119 COPS COPS COPS COPS COPS $ 34,119
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 466 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The use of a Unmanned Aircraft System (UAS) offers elements of visibility and investigative aid that is not achieved by officers on foot. The UAS can be rapidly deployed to a large number of incidents and provide a first person view of the scene, prior to an officers arrival or ability to assess a critical incident. One key feature of the UAS is to keep officers safe. A UAS can provide a more precise point of view which allows emergency personnel to view suspects or potential hazards and develop better strategies and tactics before rushing into dangerous situations. UAS allows traffic officers and detectives to generate a 3D aerial view of traffic collision scenes or crime scenes to be fully reconstructed and documented to and understand the timeline of events for each incident. The UAS also is compatible with the department Faro System which will enhance capabilities of reconstruction. These features will not only greatly reduce time it takes officers to map out and document an incident, this feature will also aid the District Attorney in having a full view of the scene for prosecution.

The UAS could also provide non-law enforcement functions to aid the City and community. The UAS can provide assistance in a structure fire and provide the Fire Department real time view of the scene in order to better deploy its resources, in a quicker and more efficient manner. The UAS can also provide aerial view of streets or structures after a natural disaster or aid viewing areas not accessible to first responders on the ground. The Police Department's existing policy related to UAS' is attached for reference.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 34,119
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: COPS $ 34,119
Total $ 34,119
Total $ 34,119
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 2023-24
Description of General Fund Costs
The purchase of the unmanned aircraft systems are a one time purchase. The licensing and video storage fees are a yearly ongoing cost averaging $6,380. The first year's licensing fee is included in the FY 23-24 equipment cost, and will be paid out of the operating budget on an annual basis beginning in FY 24-25.

Expenses are eligible to be paid with COPS funding.

PAGE 467 of 1107
Policy
608
San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
608.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the management of an unmanned aerial system (UAS) and for the storage, retrieval and dissemination of images and data captured by the UAS.

The use of an Unmanned Aerial System potentially involves privacy considerations, and this policy articulates the restrictions that are in place to safeguard the privacy rights of the general public provided under the State and Federal Constitution and State and Federal law. 608.1.1 DEFINITIONS
Definitions related to this policy include:

Certificate of Authorization or Waiver (COA) – Permission granted by the Federal Aviation Administration (FAA) to fly a UAS within specific boundaries and parameters; valid training and certification required.

Federal Aviation Administration (FAA) – The National Aviation Authority of the United States, with powers to regulate all the aspects of American aviation.

First Person View – A monitor used by the Pilot in order to operator the UAS and view the live video being received.

Pilot - Authorized Operator of the UAS.

Pilot in Command (PIC) - Of an aircraft is directly responsible for and is the final authority as to the operation of the UAS.

Observer - Secondary operator who assists the Pilot with approved operations.

Unmanned Aerial System (UAS) - An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or any other means.

UAS Program Coordinator – Officer in charge of managing all aspects of the UAS program, as designated by the Chief of Police.
608.2 POLICY
Unmanned aerial systems may be utilized to enhance the San Marino Police Department's mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
608.3 PRIVACY
The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA speed and altitude regulations pursuant to 14 CFR section 107.51. They shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy.

Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.
608.4 PROGRAM COORDINATOR
The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current State and Federal laws, regulations and best practices and will have the following additional responsibilities:
• Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and ensuring that the COA is current and/or managing FAA Part 107 operation waiver applications. • Ensuring that all authorized operators and observers have completed all required FAA and San Marino Police Department approved training in the operation, applicable laws, policies and procedures regarding use of the UAS.
• Continually evaluating or assessing, developing, and maintaining uniform protocol for submission and evaluation of requests to deploy a UAS, including urgent requests made during ongoing or emerging incidents. Deployment of a UAS shall require authorization of the on-duty Watch Commander or their designee, depending on the type of mission. • Continually evaluating or assessing, developing, and maintaining protocol for conducting criminal investigations involving a UAS, including the documentation of time spent monitoring a subject. • Implementing a system for public notification of UAS deployment. Notifications may be delayed during instances in which officer safety could be jeopardized prior to the commencement of a UAS operation and ensuring notifications are made when able to do so in a safe manner. • Continually evaluating or assessing, developing, and maintaining an operational protocol governing the deployment and operation of a UAS including, but not limited to, night flights, safety oversight, use of visual observers, establishment of lost link procedures, and secure communication with air traffic control facilities.
• Continually evaluating or assessing, developing, and maintaining a protocol for the documentation of all department approved training and missions. • Continually evaluating or assessing, developing, and maintaining a UAS inspection, maintenance and record-keeping protocol to ensure the continued airworthiness of the UAS, up to and including its overhaul or determination of continued operation.

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
• Continually evaluating or assessing, developing, and maintaining protocols to ensure that all data intended to be used as evidence are accessed, maintained, stored, and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements.

Electronic trails, including encryption, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
• Continually evaluating or assessing, developing, and maintaining protocols that ensure retention and purge periods are maintained in accordance with established records retention schedules. • Facilitating law enforcement access to images and data captured by the UAS. • Recommending program enhancements, particularly regarding safety and information security. • Ensuring that established protocols are followed by monitoring and providing periodic reports on the program to the Chief of Police.
608.5 OBSERVERS
UAS observers that are not UAS operators shall be designated as members of the UAS program.

The following shall be the UAS observer's primary duties:
•
•
Operate the UAS's equipment including cameras and FLIR
Maintain radio communications with patrol units as well as be an observer for anything that may affect the operator.
• UAS observers will assist the UAS operator with maintaining visual awareness of the airspace and advise the UAS operator of any imminent hazards including other aircraft, terrain, and adverse weather conditions.
608.6 USE OF UAS
Only department authorized operators who have completed the required certification and training shall be permitted to operate the UAS.

Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest, exigent circumstances, or when in compliance with a search warrant or court order. In all other instances, the city attorney should be consulted.

UAS operations shall be conducted within the limitations and restrictions set forth in the FAA Part 107 and/or the limitations set forth in any applicable airspace authorization, waiver, or COA.

The UAS should be operated within the line of sight of the Pilot and/or observer pursuant to 14 CFR section 107.31, unless officer and/or public safety is a concern or a COA waiver is issued authorizing a First Person View.

UAS Deployments will be considered when an aerial view would assist officers or incident commanders during the following types of occurrences:

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
•
•
•
•
Accident Investigations
Missing Persons Investigations
Search and Rescue Operations
In response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.
•
•
•
•
•
•
•
•
•
•
•
•
Natural Disaster Management
Crowd Control Situations
CBRNE Incidents (chemical, biological, radiological, nuclear, and explosive) Criminal Investigation Support
Major Event Security Support
Perimeter Searches and Security
Explosive Ordinance Disposal/Bomb Threats
Routine Training
Post Event Crime Scene Documentation
SWAT, tactical or other public safety and life preservation missions.

Residential and Commercial property checks with the consent of the owner.

Other events as authorized by the Chief or his/her designee Requests to deploy the UAS shall be approved by the on-duty Watch Commander or their designee on scene prior to accepting the mission.

All UAS deployments will be documented on a Watch Commander's daily log and recorded in a manner described in this policy.
608.7 PROHIBITED USE
The UAS video surveillance equipment shall not be used:
•
•
To conduct random surveillance activities.

To target a person based solely on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. •
•
To harass, intimidate, or discriminate against any individual or group.

To conduct personal business of any type
The UAS shall not be weaponized, unless in the preservation of life.

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
608.8 UAS REQUESTS
Requests for UAS support for planned operations and outside agencies should be made through the UAS Program Coordinator.

Requests for immediate support of unplanned events should be made through the on-duty Watch Commander who shall have a current list of UAS operators and UAS observers.

Requests made when UAS operator are on duty will be assigned to those UAS operators.

Requests made when UAS operators are not on duty shall be handled according to current SMPD policy and procedures.
608.9 UAS COLLISION AND PROPERTY DAMAGE
FAA notification is required should a collision occur during the operation of a UAS and if the following standards are met:
•
•
The UAS collision results in great bodily injury, or loss of consciousness.

The UAS collision causes property damage in excess of $500 (not including the UAS).

Notification shall be made to the FAA Flight Standards District Office (FSDO) within ten (10) days (per 14 CFR Section 107.9). The FAA can be contacted at:

Website: www.faa.gov/about/office_org/field_offices/fsdo/?state=ca Los Angeles Flight Standards District Office
15000 Aviation Boulevard
Lawndale, CA 90261
(310) 725-6000
Long Beach Flight Standards Office
5001 Airport Plaza Drive
Long Beach, CA 90815
(562) 420-1755
608.10 MAINTENANCE OF UAS DATA AND UAS
• It shall be the responsibility of the UAS Program Coordinator to ensure that all media recorded by the UAS is properly classified for retention when merged into the storage system.
• Any images and video (media) from the UAS system shall not be copied, exported, or recorded in any way for any purpose other than for circumstances authorized in this policy.

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
•
•
Unauthorized use, duplication, and/or distribution of UAS files is prohibited. Personnel shall not make copies of any UAS file for their personal use and are prohibited from using a recording device such as a cell phone camera or secondary video camera to record UAS files.

To prevent damage to or altering of the original recorded media, it shall not be copied, viewed or otherwise inserted into any device not approved by the Department's Technical Support. When reasonably possible, a copy of the original media shall be used for viewing (unless otherwise directed by the courts) to preserve the original media.
• UAS systems should be assembled and equipped based on the manufacturer's recommendations.
•
•
Officers shall not erase, alter, reuse, modify, or tamper with UAS recordings.

Only the Records Supervisor, or other authorized designee, may erase and reissue previous recordings and may only do so pursuant to the previous of this policy. •
•
To prevent damage, original recordings shall not be viewed on equipment other than the equipment issued or authorized by the San Marino Police Department.

The UAS will be purchased and maintained by the San Marino Police Department. All major or complex repairs shall be conducted by a department approved vendor. •
•
Only department approved UAS systems shall deployed.

The UAS shall be maintained regularly per the user manual and the manufacturer's recommendation. Only properly trained personnel shall complete any repairs or performance maintenance on the UAS.
• Any UAS supervisor that is informed or otherwise becomes aware of a malfunctioning UAS shall remove the UAS from service and ensure that the appropriate repairs are conducted and documented.
608.11 RETENTION OF UAS DATA
In general, all recordings shall be retained for a minimum of two (2) years. If a recording is identified as evidence, the retention will follow the Records Management Policy retentions schedule, but the retention will be no less than two years. Recordings which become part of a citizen complaint or administrative/internal investigation will follow the retention time identified for the complaint/ investigation, but the retention period shall be no less than two years.

Inadvertent or accidental recordings of personal events and conversations may be purged as soon as practicable upon the approval of the Program Coordinator.

Once submitted for evidence storage, all recorded media will be labeled and stored in a designated secure area in accordance with proper evidence procedures.

Anyone with the authorization to do so may increase the retention time for the recording when it is believed that retaining said recordings for a longer period of time would be in the best interest of the San Marino Police Department.

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San Marino Police Department
San Marino PD CA Policy Manual
Unmanned Aerial System (UAS) Operations
608.12 REVIEW OF UAS RECORDINGS
Recordings may be reviewed in any of the following situations:
(a) For use by Department personnel when preparing reports or statements. (b) By a supervisor investigating a specific act of officer conduct. (c) To assess if the UAS is functioning properly.
(d) To assess training value.
(e) Recordings may be viewed and shown for training purposes with the approval of the Program Coordinator.
(f) By Department investigators who are participating in an official investigation, such as a personnel complaint, administrative inquiry, or a criminal complaint. (g) Pursuant to a lawful subpoena or by court personnel through proper processes or with permission of the Chief of Police, or the Chief's authorized designee. (h) In the event that any employee is to be interviewed pursuant to an investigation related to an incident which results in injury, bodily harm, death, or involves the use of force, the employee will be permitted to review his/her video of the incident prior to providing a recorded statement or completing reports.
(i) Employees desiring to view any previously uploaded or archived UAS recording that they would not typically have access to should submit a formal request in writing to the UAS Program Coordinator. A record of all requests shall be kept and maintained by the program coordinator.
608.13 RELEASE OF UAS DATA
All recording media and recorded images are the property of the San Marino Police Department.

Dissemination outside of the agency is strictly prohibited, except to the extent required by law.

If the Department receives a request to release UAS data via a subpoena, a Court Order, a civil discovery request, a criminal discovery request, or a California Public Records Act request, the Department shall contact the City Attorney's office for advice and guidance on whether dissemination is required by law.

To the extent that release of UAS data is legally required, all media shall be reviewed by the Records Manager or their designee prior to release. Anything of a personal or confidential nature included in the media should be evaluated by the appropriate personnel, and redacted if deemed appropriate and if permitted by law. All redactions shall be approved by the Records Supervisor.

An original copy of the media shall be retained by the Department.

The Chief of Police has the discretion to allow viewing or release of recorded media if they determine that it is in the best interest of public safety, the Police Department, and/or the City of San Marino.

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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Patrol Fleet Vehicle Replacement
Capital Request
Description (Summary):

Patrol Fleet Vehicle Replacement - Vehicle #1 Watch Commander's Vehicle Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total
Cost
Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 115,000
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 115,000 $ 0 $ 115,000
CE $ 115,000 CE CE CE CE CE $ 115,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 475 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is requesting the purchase of a 2023 Chevy Tahoe for the patrol fleet. The current patrol vehicle used by the on-duty watch commander is a 2017 Ford Explorer. By June 2023, this vehicle will have approximately 75,000 miles on the odometer and approximately 11,627 idle engine hours. The industry standard (32 California Police Agencies Surveyed) for a police vehicle replacement is 90,000 miles or 3.5 years. This vehicle is currently at 83% of the recommended mileage, and is twice the recommended replacement period.

As with all patrol vehicles, this is a critical vehicle within our fleet and it is commonly used as a command post during operations in the field. The vehicle is expected to carry a considerable amount of equipment, including but not limited to, breaching tools, less-lethal projectile launcher (40mm), riot gear, personal protective equipment, maps, dry erase board, preliminary alcohol screening device, unmanned aerial vehicle, etc. The amount of equipment this vehicle carries is another reason for selecting the larger Chevy Tahoe.

The 2023 Chevy Tahoe requested for FY 2023-24 will need to be evaluated for potential replacement in FY 2027-28, in accordance with industry standards. The eventual replacement is listed under future requests.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 75,000
$ 0
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 0
$ 115,000
$ 0 $ 0
Contingencies $ 0 $ 0
General Fund Costs*
Other: Vehicle Outfitting
Total
$ 0 $ 0
$ 40,000 Total
$ 115,000
$ 115,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 2023-24
Description of General Fund Costs
This is a fleet related Capital Improvement acquisition. After the initial purchase of $115,000, the ongoing maintenance costs will be paid through the Police Department Vehicle Repair & Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair & Maintenance account. Roughly half of the total cost of this vehicle is associated with extensive electrical work related to the lights, siren, mobile digital computer, radios, power banks, as well as the cost for fabrication and installation of a heavy-duty storage system installed in the back passenger compartment and trunk area. This vehicle will need to be evaluated for future replacement in FY 2027-28 in accordance with industry standards.

PAGE 476 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Staff Vehicle Replacement
Capital Request
Description (Summary):

Staff Vehicle Replacement - Police Chief
Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 90,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 90,000 $ 0 $ 94,000 $ 184,000
CE $ 90,000 CE CE CE CE $ 94,000 CE $ 184,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 477 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Police Department is requesting the purchase of a 2023 Chevrolet Tahoe, to be used by the Chief of Police as his department-issued vehicle. The Chief's existing vehicle, a 2017 Ford Explorer, will be repurposed as a multi-purpose vehicle used by all Police Department Staff. This vehicle is used on a daily basis by our police cadets for a variety of tasks, including but limited to transportation of evidence to the lab, delivery of cases to the court, house watch, traffic control, and variety of other details as directed. This vehicle is also utilized by police officers for training classes, transporting large items of equipment, assisting on calls for service or containments as needed, and court appearances. The existing multi-purpose vehicle a 2010 Chevrolet Tahoe, will be re-issued to the Community Services Department for their maintenance staff. The estimated cost for purchase and outfitting of the 2023 Tahoe is $90,000. Industry standard for replacement of Police Cars is generally 3.5 years. As such, this vehicle will need to be evaluated for potential replacement in FY 2027-28.

Amount
$ 0
$ 90,000
$ 0 $ 0
Contingencies $ 0 $ 0
General Fund Costs*
Other: Vehicle Outfitting
Total
$ 0 $ 0
$ 15,000 Total
$ 90,000
$ 90,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 2023-24
Description of General Fund Costs
This is a fleet related Capital Improvement acquisition. After the initial purchase of $90,000, the ongoing maintenance cost for these vehicles will be paid through the Police Department Vehicle Repair and Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair and Maintenance account. Fully outfitted, each vehicle will cost approximately $90,000. The vehicle acquisition is approximately $75,000, while the vehicle outfitting is approximately $15,000. The vehicle outfitting includes extensive electrical work related to covert lighting, siren, and radio installation. The vehicle will also have a heavy-duty secure storage system installed in the trunk for emergency equipment, weapons, and personal protective equipment.

PAGE 478 of 1107
FY 2023-24 EQUIPMENT PURCHASES
FIRE
PAGE 479 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Self-Contained Breathing Apparatus (SCBA) Capital Request
Description (Summary):

Replacement of SCBA that have reached end of service life Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Mark Dondanville Equipment/Vehicle
Estimated Total Capital Request
Labor Source
Equipment/Vehicle
N/A $ 310,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 310,000 $ 0 $ 0 $ 310,000
CE $ 310,000 CE CE CE CE CE $ 310,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 480 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department is requesting funds to replace Self-Contained Breathing Apparatus (SCBA) equipment and purchase an air compressor/fill station for SCBA maintenance to ensure all personnel are provided with National Fire Protection Association (NFPA) compliant respiratory protection during emergency response situations. SCBAs are critical equipment for fire rescue operations that require daily equipment checks and annual maintenance to ensure operability. The department currently has 19 SCBAs and 60 cylinders purchased in 2010 that have reached the end of their service life. Without this purchase, the department's SCBAs will be two cycles out of compliance with current NFPA standards.

The original manufacturer has ceased production of all SCBAs and replacement parts. Additionally, the SCBAs warranty expired in 2022. Should a critical component of the SCBA fail, the department has no means to replace or repair the equipment. The department therefore recommends replacement of the equipment in FY 23/24.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 310,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 310,000
$ 4,500
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 4,500
Total $ 314,500
Total $ 314,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 4,500
Ongoing FY23-24 +
Description of General Fund Costs
The Fire Department budgets $4,500 annually for maintenance, flow testing, and fit testing of SCBA equipment.

PAGE 481 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Battalion 791 Replacement
Capital Request
Description (Summary):

Replacement of reserve Battalion 791 (B791) vehicle
Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Mark Dondanville Equipment/Vehicle
Estimated Total Capital Request
Labor Source
Equipment/Vehicle
N/A $ 200,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 200,000 $ 0 $ 0 $ 200,000
CE $ 200,000 CE CE CE CE CE $ 200,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 482 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department's current reserve Battalion vehicle was purchased in 2007 and is 16 years old. In 2017, the Fire Department entered into an agreement with the City of South Pasadena for the sharing of Chief Officer response coverage. As part of the terms of the agreement, each department shares 50% of the cost to purchase replacement battalion vehicles. The City of San Marino will purchase the replacement vehicle and will accept reimbursement for 50% of the total cost in FY 23/24. The estimated cost of the vehicle is based on current MSRP plus applicable taxes and fees, and includes cost for purchase and installation of a bed cap, sirens, lights, radios, and radio accessories.

Chevrolet Silverado 2500HD 4x4 Crewcab: $75,000
Radios/Radio Accessories/Installation: $80,000
Lights & Installation: $30,000
Bed Shell/Equipment Storage/Accessories: $15,000
Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 200,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 200,000
Total $ 200,000
Total $ 200,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Fire Department budgets $1,000 annually for reserve battalion vehicle maintenance in the operating budget.

PAGE 483 of 1107
FY 2023-24 EQUIPMENT PURCHASES

PARKS AND PUBLIC WORKS
PAGE 484 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Backhoe
Capital Request
Description (Summary):

Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 70,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 70,000 $ 0 $ 0 $ 70,000
CE $ 70,000 CE CE CE CE CE $ 70,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 485 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns two backhoes for maintenance activities involving digging, excavation, and loading of material. The smaller of the two backhoes possesses turf tires and is easier to maneuver on the center medians for digging and excavation without damaging existing landscaping. This piece of equipment was purchased in 2001, has 1,737 hours logged, and is currently out of service. The cost to repair the existing backhoe exceeds its value, and, as such, purchase of a replacement is necessary. A smaller backhoe is essential to the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Without this piece of equipment, maintenance activities that require digging and loading of material are significantly more difficult and inefficient. A new backhoe has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering $ 70,000
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 1,000
$ 1,000 Other: TDA
Total $ 71,000
Total $ 71,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 23-24
Description of General Fund Costs
The new backhoe will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 486 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Electric Riding Mower
Capital Request
Description (Summary):

Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 47,500 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 47,500 $ 50,000 $ 52,500 $ 150,000
AQMD $ 47,500 AQMD AQMD $ 50,000 AQMD AQMD $ 52,500 AQMD $ 150,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 487 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Two of the mowers are currently out of service. The Public Works Department is requesting the purchase of one new electric mower to help replace the existing equipment that is out of service. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower every other year beginning in FY 23-24 until the mower fleet is completely electric. As this is an electric mower, AQMD funds may be used for the purchase. The estimated price based on quotes obtained from qualified vendors is $47,500. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 47,500
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 500
$ 500 Other: AQMD $ 47,500
Total $ 48,000
Total $ 48,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 500
FY 23-24
Description of General Fund Costs
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

PAGE 488 of 1107

FUTURE EQUIPMENT PURCHASES
FY 2024-2028

ALL DEPARTMENTS
PAGE 489 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Staff Vehicle Replacement - Detective Bureau Capital Request
Description (Summary):

Staff Vehicle Replacement - Detective Bureau
Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 90,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 0 $ 90,000 $ 90,000
CE CE $ 90,000 CE CE CE CE $ 90,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 490 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Police Department is requesting the purchase of a 2023 Chevrolet Tahoe to replace Fleet Vehicle #14, which is a 2016 Ford Explorer, currently used by our detective bureau. Our detective bureau utilizes this vehicle for all emergency response calls and critical incidents during day/night, assistance on containments, transportation of suspects to and from court when needed, training classes, surveillance, and other details as assigned. By FY 24-25, the current vehicle will have reached the recommended mileage and recommended replacement period. As such, the Department is placing this vehicle in future requests for FY 24-25.

PAGE 491 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Patrol Fleet Vehicle Replacement - Future Years Capital Request Replacement of three Patrol Fleet vehicles in FY 25-26 and one Patrol Fleet vehicle in FY 27-28.

Description (Summary):

Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total
Cost
Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 462,600
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 0 $ 0 $ 345,000 $ 117,600 $ 462,600
CE CE CE $ 345,000 CE CE $ 117,600 CE $ 462,600
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 492 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Based on the age and mileage of the current fleet, three additional patrol vehicles will need to be replaced in FY 25-26. The industry standard (32 California Police Agencies Surveyed) for a police vehicle replacement is 90,000 miles or 3.5 years. As with all patrol vehicles, this is a critical vehicle within our fleet and it is commonly used as a command post during operations in the field. The vehicle is expected to carry a considerable amount of equipment, including but not limited to, breaching tools, less-lethal projectile launcher (40mm), riot gear, personal protective equipment, maps, dry erase board, preliminary alcohol screening device, unmanned aerial vehicle, etc. The amount of equipment this vehicle carries is another reason for selecting the larger Chevy Tahoe.

The 2023 Chevy Tahoe requested for FY 2023-24 will need to be evaluated for potential replacement in FY 2027-28, in accordance with industry standards.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 300,000
$ 0
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 0
$ 462,600
$ 0 $ 0
Contingencies $ 0 $ 0
General Fund Costs*
Other: Vehicle Outfitting
Total
$ 0 $ 0
$ 162,600 Total
$ 462,600
$ 462,600
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 2023-24
Description of General Fund Costs
This is a fleet related Capital Improvement acquisition. After the initial purchase the ongoing maintenance costs will be paid through the Police Department Vehicle Repair & Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair & Maintenance account. Roughly half of the total cost of this vehicle is associated with extensive electrical work related to the lights, siren, mobile digital computer, radios, power banks, as well as the cost for fabrication and installation of a heavy-duty storage system installed in the back passenger compartment and trunk area.

PAGE 493 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Skid-Steer Loader
Capital Request
Description (Summary):

Procurement of a new skid-steer loader to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 65,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 0 $ 65,000 $ 0 $ 65,000
CE CE $ 65,000 CE CE CE CE $ 65,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 494 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is in need of a new skid-steer loader (sometimes referred to as a "bobcat"), as the existing equipment, which was originally purchased in 1999, has recently had issues that required significant repair and is nearing the end of its useful life. A Fleet Utilization study completed in 2020 recommended replacement of the skid-steer loader within a few years. A skid-steer loader is helpful to parks and grounds maintenance staff as it is small and easily maneuverable, and can perform activities such as excavation and digging in small areas, as well as loading and transporting material. Skid-steer loaders also come with attachments such as buckets or pallet forks that can improve the efficency of maintenance activities. Without a skid-steer loader maintenance activities that require digging, loading, and transport of material, particularly in smaller confined areas, are significantly more difficult and inefficient. A new skid-steer loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 65,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering $ 65,000
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 1,000
$ 1,000 Other: TDA
Total $ 66,000
Total $ 66,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 23-24
Description of General Fund Costs
The new skid-steer loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 495 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Skip Loader
Capital Request
Description (Summary):

Procurement of a new skip loader to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 120,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 0 $ 0 $ 120,000 $ 0 $ 120,000
CE CE CE $ 120,000 CE CE CE $ 120,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 496 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is in need of a new skip loader as the existing equipment has recently had issues that required significant repair and is nearing the end of its useful life. A skip loader is helpful to street, parks, and grounds maintenance staff as it allows for the loading and moving of materials such as debris, rock, sand, and soil. Without a skip loader routine maintenance activities that require loading transport of material, are significantly more difficult and inefficient. A new skip loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 120,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 120,000
$ 1,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
$ 1,000 Other: TDA
Total $ 121,000
Total $ 121,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 23-24
Description of General Fund Costs
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 497 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Public Works Truck
Capital Request
Description (Summary):

Procurement of a new public works truck to assist maintenance staff in the performance of their day-to-day activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Vehicle
Estimated Total Capital Request
Cost $ 101,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 0 $ 46,000 $ 55,000 $ 0 $ 101,000
CE CE $ 46,000 CE CE $ 55,000 CE CE $ 101,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 498 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The vast majority of the trucks in the Parks and Public Works Department are near or over a decade old.

Given their frequent daily usage, the Public Works Department is recommending the development of a vehicle replacement program over the next several years to ensure vehicles are being replaced on a regular basis before becoming non-functional. The Department is recommending the purchase of a Ford F-250 beginning in FY 24-25. This vehicle can perform the necessary functions of a maintenance truck, and will have a useful life of 10-15 years. Since the proposed expenditure is for a future year, the estimated cost is based off of a current Ford F-250 quote with five percent inflationary factor added.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 50,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering $ 50,000
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 1,000
$ 1,000 Other: TDA
Total $ 51,000
Total $ 51,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 24-25
Description of General Fund Costs
The new Ford F-250 will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 499 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Small Engine Replacement Program
Capital Request
Description (Summary):

Continuation of biennial program to replace small engine equipment Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 5,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 5,000
FY
2027/2028
Estimated
Total
$ 0 $ 5,000 $ 0 $ 10,000
CE CE $ 5,000 CE CE $ 5,000 CE CE $ 10,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 500 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

The Department owns several dozen small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program budgets for several small engines to be replaced every two years as they wear out.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 5,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 5,000
$ 500
Total $ 5,000
Total $ 5,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 500
FY 24-25
Description of General Fund Costs
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
PAGE 501 of 1107
FY 2023-24 CAPITAL CONSTRUCTION
BUDGET AND 5-YEAR EXPENDITURE PLAN
PAGE 502 of 1107

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PAGE 503 of 1107

B D E AK AL AM AN AO AP AQ
1 5-yr Capital Improvement Expenditure Plan
2 3
Program Category/Project Name FY 27-28 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 5-yr Totals Number Project Type
Annual/Ongoing Programs 4
5 6
7 8
9 1
2 Annual Striping, Marking, and Signing Program
Street Tree Management Plan
Right-of-Way
Right-of-Way
Right-of-Way
Right-of-Way
Right-of-Way
Right-of-Way
Wastewater
Wastewater
Wastewater
Stormwater
34,027 75,000 45,000 45,000 45,000 45,000 255,000
50,000 70,000 270,000
150,000
439,250
7,033,234
500,000
60,000
50,000
75,000
461,175
3,675,000
50,000
600,000
-
50,000 50,000 50,000
3 Streetlight Replacement Program
Sidewalk Replacement Program
Street Rehabilitation Program
- - - - 225,000
4 439,215 484,235 508,445 533,870 2,426,975
22,868,234
1,600,000
3,441,000
15,000
5 3,885,444 3,860,000 4,050,000 4,250,000
6 Alley and Parking Lot Improvement Program
Sewer Main Rehabilitation Program
Sewer System Management Plan Update
Lift Station Improvement Program
Drainage Inlet Replacement Program
Drainage Wash Improvement Program
Trash Capture Filter Program
50,000 500,000 50,000 500,000 10
11 7 - 815,000 812,000 1,154,000
8 -
100,000
-
15,000 - - -
12 13 9 1,100,000
30,000
- - - - 1,100,000
10 60,000
11 12
13 14
30,000
50,000
100,000
1,606,000
-
-
-
- -
14 15
16 17
18 19
Stormwater 50,000 - - 100,000
Stormwater 100,000
220,810
150,000
9,993,294
100,000
424,810
-
-
4,065,000
-
-
432,000
-
300,000
Culvert Replacement Program Stormwater -
-
6,748,620
Lacy Park Playground Replacement Program 150,000
Total - Annual/Ongoing Programs
New Projects and Programs
Parks and Grounds
4,558,686 6,742,175 6,279,045 9,580,445 6,964,870 39,559,829 20 21
22 23
24 25
26 27
15 16
17 18
19 20
Citywide Traffic Improvements Right-of-Way
Parks and Grounds
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
150,000
50,000
130,000
15,000
50,000
75,000
470,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
150,000
50,000
130,000
15,000
50,000
75,000
470,000
Citywide Irrigation Upgrades
Stoneman Path Forward
Public Works Vehicle Awning Cover
City Hall Campus Roof Repair
Old Mill Facility Repairs
Total - New Projects and Programs
Future Projects
-
28 29
30 31
32 33
21 22
23 24
Original LP Restroom Renovation
City Hall Campus - EV Charging Stations
City Hall Campus -FS Bathroom Remodel
Biennial Pavement Condition Assessment
Total - Future Projects
Civic Facilities
Civic Facilities
Civic Facilities
Right-of-Way
-
-
-
-
-
20,000
70,000
- - - 20,000
- - - 70,000
-
-
500,000
10,000
- - 500,000
- - 10,000 20,000
10,000
-
- 600,000 - - 610,000
Re-Appropriations/Re-Budget - PREVIOUSLY APPROVED NO NEW FUNDING 34 35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 Traffic Control Devices Program
Bridge Maintenance Program
Measure R 710 North projects
Huntington Drive/Mission St Beautification
Neighborhood Traffic Calming Program
City Hall Campus - PD Utilization Study
City Hall Campus - Emergency Gen Connection
Citywide HVAC Upgrades
Right-of-Way
Right-of-Way
Right-of-Way
Right-of-Way
Right-of-Way
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Civic Facilities
Stormwater
141,510
20,000
335,000
1,000,000
75,000
55,000
31,850
380,000
1,500,000
19,425
-
- -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
141,510
20,000
14,000,000
1,000,000
75,000
55,000
31,850
380,000
1,500,000
19,425
-
- -
-
-
-
2,135,000 11,530,000
- -
- -
- -
18,150 - -
- -
San Marino Center Renovation
Holiday House Restoration
- -
- -
Public Compost Station - -
Library - Barth Community Room Lighting
Library - Computer Rm Renovation
Public Works Facilities Upgrades
Rio Hondo LRS
10,000
25,000
50,000
92,855
-
- - 10,000
25,000
50,000
92,855
-
- -
- - -
-
-
-
Park and Landscaping Condition Assessment -
Total- Re-Appropriations/Re-Budget
Completed Projects
Parks and Grounds
18,150 3,735,640 2,135,000 11,530,000 17,400,640
31 32
33 34
35 36
37 38
39 40
PD Evidence Awning Cover Civic Facilities
Civic Facilities
Civic Facilities
Parks and Grounds
Right-of-Way
7,963
25,000
7,200
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
The Old Mill Lighting
Facility Condition Assessments
Lacy Park Admissions Booth 9,440
Biennial Pavement Condition Assessment
Citywide Traffic Circulation Study
Sewer Master Plan -Condition Assessment
911 Dispatch Renovation
10,000
63,884
50,000
-
Right-of-Way
Wastewater 0
Civic Facilities
Civic Facilities
Civic Facilities
0 0
0 EOC Improvements 18,300
73,023
264,810
PD Cameras, Intercom & Gate
Total - Completed Projects -

TOTALS BY PROJECT TYPE
66 RIGHT OF WAY
67 68
69 70
71 72
73 74
75 76
Right-of-Way 4,532,570
9,440
9,988,994
200,000
6,501,175
-
4,939,235 16,243,445 5,378,870 43,051,719
200,000

PARKS AND GROUNDS
Parks System -
-
-
-
-
-

CIVIC FACILITIES
Civic Facilities System 149,636
150,000
2,341,275
1,175,000
590,000
600,000
2,931,275
4,556,000

WASTEWATER COLLECTION SYSTEM
Total Wastewater Collection System

STORMWATER SYSTEM
Stormwater System
815,000 812,000 1,154,000
- 493,665 1,786,000 524,810 4,065,000 432,000 7,301,475 TOTALS - ALL GOVERNMENTAL FUNDS 4,841,646 14,198,934 9,477,175 6,279,045 21,120,445 6,964,870 58,040,469 Printed: 5/8/2023 PAGE 504 of 1107

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PAGE 506 of 1107

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PAGE 507 of 1107
FY 2023-24 CAPITAL

CONSTRUCTION ANNUAL &

ONGOING PROJECTS
PAGE 508 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Annual Striping, Marking, and Signing Program Capital Request
Description (Summary):

Each year the City refreshes pavement markings, legends, lane striping, and signage at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 45,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 225,000
CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 225,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 509 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program to refresh pavement markings, legends and lane striping, and replace faded street signs at various locations throughout the City. This enables streets not scheduled for rehabilitation to have refreshed striping and signage. Existing painted striping, legends, and marking will be replaced with thermoplastic material, which is longer lasting and more visible in low light and wet conditions.

Refreshed striping and markings help improve both traffic safety and overall public safety. Staff is proposing to continue this program into FY 2023-24 and beyond. A total of $45,000 in new funds are requested and will be supplemented with a re-appropriation of any unused funds from FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 45,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 45,000
General Fund (101)
Other: TDA
Total $ 45,000
Total $ 45,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 510 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Street Tree Management Plan
Capital Request
Description (Summary):

Each year the City plants up to fifty 24" to 36" box trees throughout the City either as replacement trees or to fill vacant planting locations.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 70,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 70,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 270,000
CC $ 70,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 511 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) As part of the City's existing contract with Mariposa Landscaping for tree maintenance, up to 50 trees are planted at various locations at Lacy Park and/or the public right-of-way each year. These trees either replace trees that have fallen or been removed, or fill vacant planting locations where there are currently no trees.

As the City currently has the Tree City USA distinction, these funds will be used to proactively plant trees in appropriate locations and replenish the City's urban forest. Staff is requesting $70,000 for this program for FY 23-24 (as opposed to the $50,000 generally requested), as this will help provide for replacements for the numerous trees that fell during the winter storms in FY 22-23. The additional funds will also cover the plantings of a limited number of larger box sized trees.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 70,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: TDA
Total $ 70,000
Total $ 70,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 512 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Streetlight Replacement Program
Capital Request Replacement of aging fluted metal light standards on various streets throughout the City.

Description (Summary):

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program to replace 46 fluted metal light standards at various locations throughout the City. These light standards are failing due to base corrosion and age. A total of 13 streetlights have been replaced to date, and 33 streetlights still require replacement and are planned to be replaced by FY 24-25: Bradbury Rd (8), Lorain Rd (10), Sycamore Dr (10), and Orlando Rd/Avondale Rd (5). For FY 23-24, staff is proposing to re-budget the $75,000 from FY 22-23 along with $75,000 in new funding in order to complete two years worth of streetlight replacements in a single project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 75,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 75,000
General Fund (101)
Other: TDA
Total $ 75,000
Total $ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 514 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Sidewalk Replacement Program
Capital Request
Description (Summary):

Each year the City replaces sidewalks, curb and gutter, and driveway approaches at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Cost $ 439,250 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 439,250 $ 461,175 $ 484,235 $ 508,445 $ 533,870 $ 2,426,975 CC $ 420,250 CC
TDA
$ 276,775
$ 19,000
CC $ 465,235
$ 19,000
CC $ 489,445
$ 19,000
CC
TDA
$ 514,870
$ 19,000
CC $ 2,166,575
$ 0
TDA $ 19,000 TDA TDA TDA $ 95,000
$ 0
CDBG CDBG $ 165,400 CDBG CDBG CDBG CDBG $ 165,400
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 515 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2022, the City Council approved a 5-year contract to replace sidewalk, curb and gutter, and driveway approaches on an annual basis. The current sidewalk replacement program has been in place for 5 years, and all previous projects have been completed on-time and within the budget. The annual sidewalk replacement program ensures resident and pedestrian safety by fixing issues such as lifted and/or cracked sidewalks, and also enhances the aesthetic appeal of the City by replacing sidewalks that are aging and in poor condition.

The existing contract provides for a maximum 5% cost increase each fiscal year, which has been budgeted accordingly. The City has received an allocation of $165,400 in CDBG funds that will be budgeted for the FY 24-25 project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 420,250
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 418,300
$ 20,950 General Fund (101)
Other: TDA $ 19,000
Total $ 439,250
Total $ 439,250
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 516 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Street Rehabilitation Program
Capital Request
Description (Summary):

Each year the City rehabilitates City streets with the goal of moving to a maintenance-only program by 2032.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 3,500,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 3,500,000 $ 3,675,000 $ 3,860,000 $ 4,050,000 $ 4,250,000 $ 19,335,000 CC $ 1,114,000
$ 675,000
$ 400,000
$ 220,000
$ 1,091,000
CC
GT
PC
MR
O
$ 2,575,000
$ 675,000
$ 250,000
$ 175,000
CC $ 2,760,000
$ 675,000
$ 250,000
$ 175,000
CC $ 2,950,000
$ 675,000
$ 250,000
$ 175,000
CC $ 3,150,000
$ 675,000
$ 250,000
$ 175,000
CC $ 12,549,000
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
$ 3,375,000
$ 1,400,000
$ 920,000
$ 1,091,000
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 517 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Since 2018 the City has completed an annual street rehabilitation project as part of its overall Street Rehabilitation Program. The goal of the Council-adopted Pavement Management Plan is to move the City to a maintenance-only footing by 2032. The annual project helps improve resident and pedestrian safety by improving the condition of the streets. Staff projects that material costs (and therefore project costs) will increase over the course of the current 5-year cycle. The City has received a $91,000 Rubberized Pavement Grant from CalRecycle that will help fund the FY 23-24 project. The approximate cost for the next project cycle can be broken down as such:

Design/Engineering:

Construction :

Project Contingency:
$97,850
$3,155,150
$167,000
Construction Management: $80,000
Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s) Amount
$ 1,114,000
$ 675,000
Capital Construction (394)
*DVROLQH7D[HV

3URSRVLWLRQ&(2)
0HDVXUH5()
$ 97,850
$ 3,155,150
$ 167,000
$ 400,000
Contingencies $ 220,000
General Fund Costs*
Other: Construction Management
Total
Other:

Total
Pavement Grant & Measure M $ 1,091,000
$ 80,000 $ 3,500,000
$ 3,500,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 518 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Alley and Parking Lot Improvement Program Capital Request
Description (Summary):

Reconstruction of alleys and parking lots located in the City per the adopted Pavement Management Plan.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 500,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 500,000 $ 50,000 $ 500,000 $ 50,000 $ 500,000 $ 1,600,000 CC $ 412,500 CC
PA
$ 50,000 CC $ 412,500
$ 87,500
CC $ 50,000 CC $ 412,500
$ 87,500
CC
PA
$ 1,337,500
$ 0
$ 262,500
$ 0
PA $ 87,500 PA PA PA
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 519 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The 2021 Pavement Condition report identified a total of twenty (20) alleys and seven (7) parking lots in the City. Of these, the vast majority were classified as "poor" or "very poor" quality, according to Pavement Condition Index (PCI) standards. These alleys and parking lots will require full reconstruction, which will be a process that lasts several years. The City will plan to replace alleys and parking lots on a biennial basis, years alternating between design and construction. The City is working with the engineering consultant for the annual street rehabilitation project to incorporate the resurfacing/reconstruction of one or more alleys/parking lots into the FY 23-24 project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 412,500
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 25,000
$ 475,000
General Fund (101)
Other: Proposition A $ 87,500
Total $ 500,000
Total $ 500,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 520 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Sewer Main Rehabilitation Program Capital Request
Description (Summary):

Repair or rehabilitation of unplanned sewer main collapses or impenetrable blockages at various locations
Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Wastewater
Estimated Total Capital Request
Cost $ 60,000 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 60,000 $ 600,000 $ 815,000 $ 812,000 $ 1,154,000 $ 3,441,000 CC $ 60,000 CC $ 600,000 CC $ 815,000 CC $ 812,000 CC $ 1,154,000 CC $ 3,441,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 521 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program for sewer main replacements and rehabilitations, based on the findings and recommendations of the 2019 wastewater collection system condition assessment. The FY 23-24 includes the commencement of project-level rehabilitation, which will include open trench sewer repairs at various locations. The City is working with its existing sewer maintenance contractor to identify potential trouble spots that need to be rehabilitated. Once identified, a project will need to be designed in FY 23-24 prior to construction in FY 24-25. Costs for FY 23-24 are for design only.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 60,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 60,000
Total $ 60,000
Total $ 60,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 522 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Sewer System Management Plan Update 5-Year Update Capital Request Update of the City's Sewer System Management Plan consistent with State 5-year requirements Description (Summary):

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Wastewater
Estimated Total Capital Request
Cost $ 15,000 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 15,000 $ 15,000
CC $ 15,000 CC CC CC CC CC $ 15,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 523 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The San Marino Sewer System Management Plan (SSMP) is a state-required operations and maintenance manual for the City's wastewater collection system. State regulations necessitate a review and update of the polices and procedures every 5 years. This work is best performed by an outside engineering expert. As the most recent update was completed in 2019, an update of the SSMP will need to be completed during FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 15,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 15,000
General Fund (101)
Other: TDA
Total $ 15,000
Total $ 15,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 524 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Lift Station Improvement Program
Capital Request
Description (Summary):

Operational and functional upgrades to the City's three (3) sewage lift stations, to ensure continued operational safety.

Location: Various Locations
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Wastewater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 340,060 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 340,060 $ 340,060
CC $ 340,060 CC CC CC CC CC $ 340,060
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 525 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved the lift station improvement program to implement the recommendations of the 2019 wastewater collection system condition assessment. This program will provide operational and functional upgrades to the City's 3 sewage lift stations (located on Avondale Rd, Orlando Rd, and Monterey Rd). The City is planning to advertise the project for bids and begin construction prior to the end of the fiscal year. It is anticipated that construction will conclude during the 2023-24 fiscal year. Additional funds will also have to be appropriated, as costs have escalated since 2019 when the original estimate was received. A total of $340,060 in new funding is recommended for the project, bringing the total cost for FY 23-24 to $1.1 million, when combined with a re-appropriation of $807,040. As design work is now complete, the remaining costs for the project are estimated to be:

Construction: $1,097,100
Construction Management: $50,000
Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s) Amount
Capital Construction (394) $ 1,471,000
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:
$ 1,097,100
Contingencies
General Fund Costs*
Other: Construction Management
Total
$ 50,000 Total $ 1,471,000
$ 1,147,100
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 526 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Drainage Inlet Replacement Program Capital Request
Description (Summary):

Repair and replacement of approximately 4 drainage inlets.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Construction
Estimated Total Capital Request
Labor Source
Ongoing Program/Rebudget
Contractor $ 30,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 30,000 $ 30,000 $ 60,000
CC $ 30,000 CC $ 30,000 CC CC CC CC $ 60,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 527 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved the drainage wash improvement program to implement the recommendations of the stormwater system condition assessment for drainage inlets. The budget provides for funding to repair and replace approximately 4 inlets. The project as not completed during FY 22-23. As such, it is being re-budgeted for FY 2023-24, with the two-year program concluding in FY 24-25. No new funding is requested for FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 30,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 30,000
Total $ 30,000
Total $ 30,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 528 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Drainage Wash Improvement Program Capital Request
Description (Summary):

Repairing damaged and missing lining for City-owned drainage washes Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Stormwater
Estimated Total Capital Request
Labor Source
Ongoing Program/Re-Budget
Contractor $ 50,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 50,000 $ 50,000 $ 100,000
CC $ 50,000 CC $ 50,000 CC CC CC CC $ 100,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 529 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved the drainage wash improvement program to implement the recommendations of the stormwater system condition assessment for lined and unlined channels and washes. The budget entails a continuation of fence and lining spot-repairs that commenced in 2019. Work in FY 23-24 includes repairing damaged and missing lining that will over time cause the structural failure of concrete-lined channels. This project is being re-budgeted from FY 22-23, as staff anticipates using $50,000 for repairs each of the next two fiscal years. As this is a re-budget, no new funding is requested for FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 50,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 50,000
Total $ 50,000
Total $ 50,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 530 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Trash Capture Filter Program
Capital Request
Description (Summary):

Installation of trash capture filters in City catch basins to improve stormwater quality Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Stormwater
Estimated Total Capital Request
Cost $ 100,000 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 100,000 $ 100,000 $ 100,000 $ 300,000
MW $ 100,000 MW $ 100,000 MW $ 100,000 MW MW MW $ 300,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 531 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This is the coninuation of a program for the installation of trash capture filters in drainage inlets citywide.

This program helps to improve stormwater quality to ensure compliance with regulations from the State Water Board. The City has approximately 180 catch basins that require the installation of a screen to prevent trash and other objects from entering into the storm drain system and polluting the stormwater.

These installations would be phased in over a multi-year period, and would be funded entirely using money from Measure W.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 100,000
General Fund (101)
Other: Measure W $ 100,000
Total $ 100,000
Total $ 100,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 532 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Culvert Replacement Program
Capital Request
Description (Summary):

Replacement of the drainage culvert at Lacy Park
Location: Lacy Park
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Stormwater
Estimated Total Capital Request
Labor Source
Ongoing Program
$ 220,810 Cost Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 220,810 $ 1,606,000 $ 424,810 $ 4,065,000 $ 432,000 $ 6,748,620 CC $ 220,810 CC $ 1,606,000 CC $ 424,810 CC $ 4,065,000 CC $ 432,000 CC $ 6,748,620 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 533 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This program was approved in 2021 by the City Council and seeks to implement the recommendations of the 2021 stormwater system condition assessment for drainage culverts. The first project is the Lacy Park Culvert, which is being recommended for replacement to to the age of the existing system. Design work for the project will continue through FY 23-24, with construction anticipated to begin during FY 24-25. Design work will be funded using re-appropriations from FY 22-23. As such, no new funding for FY 23-24 is requested.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 220,810
$ 220,810
Contingencies
General Fund Costs*
Other: Construction Management
Total
Total $ 220,810
$ 220,810
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 534 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Lacy Park Playground Replacement
Capital Request
Description (Summary):

Replacement of the existing play structures at Lacy Park and construction of an inclusive play area for improved long-term safety and increased accessibility.

Location: Lacy Park
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Parks and Grounds
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 150,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 150,000 $ 150,000
CC $ 143,900 CC CC CC CC CC
D
$ 143,900
$ 0
$ 6,100
$ 0
D $ 6,100 D D D D
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 535 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The existing play structures at the Lacy Park playground are over 10 years old and showing signs of age. Replacement parts are no longer available from the manufacturer. It is recommended that all structures be replaced with more modern equipment. Many municipalities have begun incorporating "inclusive play" designs into new playgrounds and playground replacements. For Lacy Park this would include community-tailored design and installation of new playground equipment, replacement of approximately 10,000 square feet of existing wood chips with a rubberized surface for improved safety, and accessible walking paths to ensure the playground is inclusive of the needs of all users.

The City recently formed a subcommittee comprised of members of both the Public Safety and Recreation Commissions.

The group has expressed an interest in pursuing the inclusive play design/build option. Based on similar projects in other municipalities in Southern California, the project cost is estimated to be approximately $750,000.

Staff also recently had a playground safety audit conducted to determine if repairs are feasible without a full reconstruction.

At this time, staff is recommending re-budgeting the $150,000 budgeted for the project for FY 22-23. This amount may be amended in the future based on further review of the safety audit and projected costs for the recommended replacements.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 100,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 143,900
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 50,000 $ 6,100
General Fund (101)
Other: TDA
Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 536 of 1107
FY 2023-24 CAPITAL

CONSTRUCTION NEW

PROJECTS
PAGE 537 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Traffic Improvements Priority Initiative Capital Request
Description (Summary):

Implement Citywide Traffic Improvements in keeping with the Traffic Improvements Priority Initiative
Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Cost $ 150,000 New Project Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 150,000 $ 150,000
CC $ 150,000 CC CC CC CC CC $ 150,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 538 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Earlier in the FY 23-24 budget process, the City Council expressed its support for a Traffic Improvements Priority Initiative to help improve traffic and pedestrian safety throughout the City. The scope of this initiative would include:
1) Development of a Residential Streets Traffic Management Policy 2) Additional signs/striping in school zones
3) Solar-powered radar speed signs on arterial and collector streets to replace existing message boards.

These improvements would help implement the Council's Priority Initiative as well as assist in improving the public safety of the community.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 100,000
$ 50,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 150,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 539 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Irrigation Upgrades
Capital Request
Description (Summary):

Upgrades of the City's outdated irrigation systems at Lacy Park and center medians.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Parks and Grounds
Estimated Total Capital Request
Cost $ 50,000 New Project Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 50,000 $ 50,000
CC $ 50,000 CC CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 540 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The City is responsible for irrigating approximately 60 acres of landscaping between Lacy Park and the center medians on Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. The existing irrigation systems are several decades old, and therefore are outdated and require frequent, expensive repairs. The first step of upgrading the irrigation systems would be to hire a consultant to perform a condition assessment of the existing systems and engineering design for upgrades. This would help identify urgent repairs and also assist the City in developing a phased approach to the improvements over multiple years to avoid incurring significant costs in a single fiscal year. Once complete, these irrigation improvements will help save staff time and money on repairs, and will also improve the efficiency of water usage in the City. Construction costs to be determined upon completion of the condition assessment/design work.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Stoneman Path Forward Priority Initiative Capital Request
Description (Summary):

Hiring of a consultant to prepare options for the future use of Stoneman Location: Stoneman Recreation Center
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total
Cost
Capital Request
$ 130,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 130,000 $ 130,000
CC $ 130,000 CC CC CC CC CC $ 130,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 542 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Stoneman building was originally constructed in the 1930's and the facility has grown outdated and is in need of significant improvements. The building is currently utilized by Community Services staff as office space, but with the re-opening of the San Marino Center in FY 23-24 it will no longer be used to the extent it currently is. Given the size of the property and the age of the building, the City Council has made developing a path forward for Stoneman one of its Priority Initiatives.

Staff is proposing a multi-step approach to addressing the issues. The first step is the development of a survey that will be mailed to residents (cost of approximately $5,000) as well as available on social media and the City website. Once input has been received from the community, the results will then be provided to the City Council at a City Council meeting, with the Council providing their input. After Council has made a determination on their preferred path forward for the building, a consultant can be retained to develop conceptual plans for the selected option.

Amount
$ 130,000
$ 125,000
Contingencies
General Fund Costs*
Other: Community Survey
Total
$ 5,000 Total $ 130,000
$ 130,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 543 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Public Works Vehicle and Equipment Awning Cover Capital Request
Description (Summary):

Installation of an awning cover in the Public Works yard to provide coverage to vehicles, materials, and equipment.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 15,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 15,000 $ 15,000
CC $ 15,000 CC CC CC CC CC $ 15,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 544 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The current storage area for Public Works equipment and vehicles such as the dump truck, boom truck, larger backhoe, and other pieces of equipment is open-air and not covered by a roof or awning of any sort.

This area also stores materials such as sand and aggregate base for maintenance work, as well as sandbags that are distributed to the public during rain events. The lack of existing coverage means the vehicles, equipment, and material are not sufficiently protected during inclement weather and extreme heat events.

The installation of an awning will help protect the City's vehicles and equipment, which will help extend their service life. This project would be completed by an awning contractor, and would include installation of a drainage system with the awning.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 15,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 15,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: TDA
Total $ 15,000
Total $ 15,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 545 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: City Hall Campus Roof Repairs
Capital Request
Description (Summary):

Completion of roof repairs of the City Hall building and a portion of the Police Department building.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 50,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 50,000 $ 50,000
CC $ 50,000 CC CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 546 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The roofing at City Hall is several decades old and in poor condition, as it has leaked multiple times in the past year. The portion of the Police Department roof located near the women's restroom on the second floor has also experienced leaks. In order to ensure safety of staff, residents, and other visitors at City Hall, it is recommended that the entire City Hall roof and the aforementioned portion of the Police Department roof be repaired. Based on bids obtained for the work, these repairs would cost approximately $50,000.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 50,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 40,000
Total $ 50,000
Total $ 50,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
There should not be any additional general fund costs for this project in FY 23-24.

PAGE 547 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Old Mill Facility Repairs
Capital Request
Description (Summary):

Completion of faciliity repairs at the Old Mill including installation of an ADA ramp and roof repairs to address leaks.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 75,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 75,000 $ 75,000
CC $ 75,000 CC CC CC CC CC $ 75,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 548 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Completion of facility improvements at the Old Mill building, working in conjunction with the Old Mill Foundation. As part of the overall facility improvements, roof repairs and waterproofing of exterior walls will be completed to help resolve issues with leaks at the cottage and seepage issues at various parts of the building. These improvements will also include improvements installation of an ADA access ramp, which will provide more access to patrons, and will help improve the overall safety of the facility, its staff, and its visitors.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 75,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 65,000
Total $ 75,000
Total $ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 549 of 1107

FUTURE CAPITAL CONSTRUCTION PROGRAMS

AND PROJECTS
FY 2024-28

ALL INFRASTRUCTURE CATEGORIES
PAGE 550 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Original Lacy Park Restroom Renovation Capital Request
Description (Summary):

Hire an architect to prepare renovation alternatives for the original 1920's restroom located at Lacy Park that is no longer in use.

Location: Lacy Park
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 20,000 Future Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 0 $ 20,000 $ 20,000
CC CC $ 20,000 CC CC CC CC $ 20,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 551 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The original 1920's brick restroom at Lacy Park is now functionally obsolete due to the completion of a new restroom in 2020. The building superstructure (roof, walls, floors) is in serviceable condition and can be re-purposed for other uses that could be beneficial to on-site recreation. It is recommended that an architect prepare renovation alternatives to provide the City flexibility in determining the best option for reuse. Construction costs would be estimated at the completion of architectural work and selection of a re-use option.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 20,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 20,000
Total $ 20,000
Total $ 20,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
PAGE 552 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Electric Vehicle Charging Stations Capital Request
Description (Summary):

Provision of electric vehicle charging stations throughout the City for the use of residents, patrons of City facilities, and City staff.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 70,000 Future Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 0 $ 70,000 $ 70,000
AQMD AQMD $ 70,000 AQMD AQMD AQMD AQMD $ 70,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 553 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) With the increase in availability of plug-in hybrid and pure electric passenger vehicles, as well as upcoming legislation pertaining to these vehicles, providing charging stations would provide benefit to patrons visiting Lacy Park, the Crowell Public Library, San Marino Center, and City Hall. If the City were to purchase electric or plug-in hybrid vehicles in the future (very likely given upcoming state mandates), having the infrastructure already in place to charge the vehicles would be advantageous. This expenditure is eligible to be paid for by funds from the Air Quality Management District (AQMD), depending on their availability.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 60,000
General Fund (101)
Other: AQMD $ 70,000
Total $ 70,000
Total $ 70,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
There should not be any additional general fund costs to for this project PAGE 554 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Fire Station Bathroom Remodel
Capital Request
Description (Summary):

Construction phase of the fire station bathroom renovation to ensure the facilities meet the needs of the Department.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 500,000 Future Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 0 $ 500,000 $ 500,000
CC CC $ 500,000 CC CC CC CC $ 500,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 555 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Both restrooms in the City's fire station require a remodel. The current facility is 25 years old, has water damage, and is not designed or built for 24/7 use by multiple on-duty personnel. The architectural firm hired to complete the project design is working to develop plans and specifications for construction. The project designer estimates the construction cost to be approximately $350,000. Given potential contingencies as well as costs associated with temporary facilities for Fire Department personnel during construction, the total project cost is estimated to be $500,000. Construction would occur during FY 24-25.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 500,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 100,000
$ 350,000
$ 50,000 General Fund (101)
Other: TDA
Total $ 500,000
Total $ 500,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
PAGE 556 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Biennial Pavement Condition Assessment Capital Request
Description (Summary):

Update of the City's pavement management plan that assesses the condition of all City streets, alleys, and parking lots.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Cost $ 20,000 Future Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 0 $ 10,000 $ 10,000 $ 0 $ 20,000
PC PC $ 10,000 PC PC $ 10,000 PC PC $ 20,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 557 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved an ongoing and regular assessment of the condition of all City streets.

This assessment is performed every other year and produces and updated rehabilitation schedule for all City streets, alleys, and parking lots, as well as pavement treatment recommendations. The assessment forms the foundation of the street rehabilitation program and the orderly improvement of all City streets. Based on the biennial schedule of the assessment, the next assessment will be performed during the 2024-25 fiscal year.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 20,000
General Fund (101)
Other: Prop C $ 10,000
Total $ 10,000
Total $ 20,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
There should not be any additional general fund costs for this project.

PAGE 558 of 1107
STATUS OF FY 2022-23

CAPITAL EQUIPMENT PURCHASES
PAGE 559 of 1107

ON SCHEDULE
PAGE 560 of 1107

COMPLETE
PAGE 561 of 1107

COMPLETE
PAGE 562 of 1107

INCORPORATED
INTO FY 23-24
OFFICE 365

UPGRADES
PAGE 563 of 1107

COMPLETE
PAGE 564 of 1107

ON SCHEDULE
PAGE 565 of 1107

COMPLETE
PAGE 566 of 1107

ON SCHEDULE
PAGE 567 of 1107

COMPLETE
PAGE 568 of 1107

COMPLETE
PAGE 569 of 1107

COMPLETE
PAGE 570 of 1107

COMPLETE
PAGE 571 of 1107

ON SCHEDULE
PAGE 572 of 1107
&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
7,7/( Small Engine Replacement Program 40-0450
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( Parks & Public Works FY 18-19 Equipment/Other
In FY 18-19 the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by Streets, Parks, and Grounds divisions. The Department owns 76 small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. Approximately 20 small engines are scheduled to be replaced every 2 years as they wear out. '(6&5,37,21$1'-867,),&$7,21
727$/$17,&,3$7(')81',1* ON SCHEDULE
)81',1*6285&(,).12:1 $02817
591 Capital Equipment 5,000
0 0
3+272*5$3+25',$*5$0
727$/(67,0$7(')81',1* $ 5,000
&$3,7$/&267(67,0$7(6%<<($5
<5
727$/6
)<

%8'*(7
352326(')<
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<

0 0
0 0
0 0
5,000
0 0 5,000 0
0 10,000
0 0
0 0
0 0 0
0 0 0
0 0
0 0
0 0 0
0 0 0
727$/6 $ 0 $ 5,000 $ 0 $ 5,000 $ 0 $ 10,000
&267(67,0$7(127(6
This is a biennial program. The estimated cost to maintain these capital assets is $1,000 per year.

PAGE 573 of 1107

THIS PAGE LEFT BLANK INTENTIONALLY
PAGE 574 of 1107
STATUS OF FY 22-23 CAPITAL

CONSTRUCTION PROGRAMS AND

PROJECTS
PAGE 575 of 1107

ON SCHEDULE
PAGE 576 of 1107

ON SCHEDULE
PAGE 577 of 1107

RE-BUDGET TO
FY 23-24
PAGE 578 of 1107
IN PROGRESS REAPPROPRIATED
FOR FY 23-24
PAGE 579 of 1107

ON SCHEDULE
PAGE 580 of 1107

ON SCHEDULE
PAGE 581 of 1107

ON SCHEDULE
PAGE 582 of 1107

RE-BUDGET TO
FY 23-24
PAGE 583 of 1107

COMPLETE
PAGE 584 of 1107

RE-BUDGET TO
FY 23-24
PAGE 585 of 1107

RE-BUDGET TO
FY 23-24
PAGE 586 of 1107

RE-BUDGET TO
FY 23-24
PAGE 587 of 1107

ON SCHEDULE
PAGE 588 of 1107
FUNDS

REPURPOSED

FOR IRRIGATION

UPGRADES
PAGE 589 of 1107

PROJECT

REMOVED
PAGE 590 of 1107

COMPLETED
PAGE 591 of 1107

IN PROGRESS
PAGE 592 of 1107

IN PROGRESS
PAGE 593 of 1107

CONSTRUCTION

MOVED TO FY
24-25
PAGE 594 of 1107

RE-BUDGET TO
FY 23-24
PAGE 595 of 1107

IN PROGRESS
PAGE 596 of 1107

RE-BUDGET TO
FY 23-24
PAGE 597 of 1107

COMPLETE
PAGE 598 of 1107

IN PROGRESS
PAGE 599 of 1107

COMPLETE
PAGE 600 of 1107

ON SCHEDULE
PAGE 601 of 1107

RE-BUDGETED
TO FY 23-24
PAGE 602 of 1107

RE-BUDGETED
TO FY 23-24
PAGE 603 of 1107

RE-BUDGET TO
FY 23-24
PAGE 604 of 1107

IN PROGRESS
PAGE 605 of 1107

RE-BUDGET TO
FY 23-24
PAGE 606 of 1107

RE-BUDGET TO
FY 23-24
PAGE 607 of 1107

DESIGN IN

PROGRESS
PAGE 608 of 1107

IN PROGRESS
PAGE 609 of 1107
PAGE 610 of 1107
RESOLUTION NO. R-23-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2023-24 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2023-24 beginning on July 1, 2023; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on January 27th, February 24th, March 24th, March 31st, April 21st, and April 28th, 2023; and WHEREAS, on June 14th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2023- 2024, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on June 14th, 2023 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2023-2024 beginning July 1, 2024 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $39,607,214; total proposed expenditures, from all funds and sources, are $49,237,975; and total transfers in/out between funds are $13,553,609.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.

PAGE 611 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-17

PAGE TWO
PASSED, APPROVED AND ADOPTED this 14th day of June, 2023. ________________________________

STEVE TALT, MAYOR
ATTEST:
_______________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, HEREBY CERTIFY that the foregoing Resolution No. R-23-17 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

CHRISTINA BAKER

CITY CLERK
PAGE 612 of 1107
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ Change % Change Actual Actual Budget Proposed Budget to Budget to
Proposed Proposed

OPERATING BUDGET
Revenue
General Fund $ 25,089,039 $ 25,731,326 $ 26,972,766 $ 29,384,411 $ 2,411,645 8.9% Public Safety Fund 4,423,396 4,693,458 4,420,918 4,627,794 206,876 4.7% Fourth of July Fund 26,909 40,507 61,715 58,160 (3,555) -5.8% San Marino Center Fund 85 - - - - 0.0%
American Rescue Plan Fund - 376,253 2,117,359 1,593,747 (523,612) -24.7% Debt Service 44 150 - - - 0.0%
Donations Fund 104,506 110,857 102,009 132,250 30,241 29.6% Total Revenues $ 29,643,979 $ 30,952,551 $ 33,674,767 $ 35,796,362 $ 2,121,595 6.3% Expenditures
General Fund $ 10,379,885 $ 11,294,360 $ 15,058,434 $ 15,591,866 $ 533,432 3.5% Public Safety Fund 13,240,280 12,529,428 14,601,900 15,889,995 1,288,095 8.8% Fourth of July Fund 903 105,573 94,150 101,166 7,016 7.5% San Marino Center Fund 1,500 - - - - 0.0%
Donations Fund 72,515 41,348 113,614 121,275 7,661 6.7% Workers' Compensation Fund 540,064 539,670 619,315 664,300 44,985 7.3% American Rescue Plan Fund - - 209,400 - (209,400) -100.0% General Liability Fund 777,752 746,844 733,572 766,174 32,602 4.4% Debt Service 513,729 531,712 552,034 574,888 22,854 4.1% Total Expenditures $ 25,526,628 $ 25,788,935 $ 31,982,419 $ 33,709,664 $ 1,727,245 5.4% NET OPERATING BUDGET $ 4,117,351 $ 5,163,616 $ 1,692,348 $ 2,086,698 $ 394,350 23.3% FY 2023-24 PROPOSED BUDGET - NET CASH POSITION
PAGE 613 of 1107
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 $ Change % Change Actual Actual Budget Proposed Budget to Budget to
Proposed Proposed
FY 2023-24 PROPOSED BUDGET - NET CASH POSITION

CAPITAL BUDGET
Revenue
Capital Projects Fund (incl. restricted funds) $ 31,265 $ (59,803) $ 25,000 $ 50,000 $ 25,000 100.0% Restricted Funds $ 1,777,628 $ 1,725,951 2,822,575 $ 2,750,209 (72,366) -2.6% American Rescue Plan Fund - - 500,000 380,000 (120,000) -24.0% Capital Equipment Fund 497,480 525,157 540,647 630,643 89,996 16.6% Total Revenues $ 2,306,373 $ 2,191,305 $ 3,888,222 $ 3,810,852 $ (77,370) -2.0% Expenditures
Capital Projects Fund (incl. restricted funds) $ 4,009,225 $ 3,897,508 $ 22,907,856 $ 14,606,350 $ (8,301,506) -36.2% Capital Equipment Fund 503,590 485,973 756,088 921,961 165,873 21.9% Total Expenditures $ 4,512,815 $ 4,383,481 $ 23,663,944 $ 15,528,311 $ (8,135,633) -34.4% NET CAPITAL BUDGET $ (2,206,442) $ (2,192,176) $ (19,775,722) $ (11,717,459) $ 8,058,263 NET CHANGE IN CASH $ 1,910,909 $ 2,971,440 $ (18,083,374) $ (9,630,761) $ 8,452,613 PAGE 614 of 1107
RESOLUTION NO. R-23-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE
SALARY SCHEDULE FOR FY 2023-2024
WHEREAS, Section 02.05.01(A) of the San Marino Municipal Code (“Code”) provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council; and
WHEREAS, Section 02.05.01(D) of the Code provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council; and WHEREAS, the City Council adopted the FY 2022-2023 Salary Schedule via Resolution No. R-23-02 on January 11, 2023.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The Salary Schedule attached hereto and made a part hereof by this reference shall be adopted as the salary schedule for all employees in the City of San Marino effective July 1, 2023.

SECTION 2. The “Salary Schedule” shall become a part of the City’s personnel rules and regulations.

SECTION 3. This Resolution supersedes the provisions of any prior resolution that established a salary schedule for employees in the City of San Marino.

PASSED, APPROVED, AND ADOPTED on this 14th day of June, 2023. ______________________________________

STEVE TALT, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 615 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-20
PAGE 2 OF 2

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-20 was adopted by the City Council of the City of San Marino on the 14th day of June 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 616 of 1107

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2023
Proposed via Resolution No. R-23-20
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Mayor -- -- -- -- -- -- -- -- -- --
Vice Mayor -- -- -- -- -- -- -- -- -- --
Council Member -- -- -- -- -- -- -- -- -- --
City Treasurer -- -- -- -- -- -- -- -- -- --
City Manager -- -- -- -- -- -- -- -- $18,750 $108.17
Fire Chief $15,594 $89.96 -- -- -- -- -- -- $20,850 $120.29 Chief of Police $15,594 $89.96 -- -- -- -- -- -- $18,954 $109.35 Community Development Director $13,898 $80.18 -- -- -- -- -- -- $16,893 $97.46 Finance Director $13,898 $80.18 -- -- -- -- -- -- $16,893 $97.46 Human Resources Director $13,898 $80.18 -- -- -- -- -- -- $16,893 $97.46 Parks & Public Works Dir./City Eng. $13,898 $80.18 -- -- -- -- -- -- $16,893 $97.46 Community Services Director $12,180 $70.27 -- -- -- -- -- -- $14,805 $85.41 Assistant to the City Manager
(Community Engagement Manager) $9,546 $55.07 -- -- -- -- -- -- $11,603 $66.94 Police Commander $13,293 $76.69 $13,958 $ 80.53 $14,656 $ 84.55 $15,388 $ 88.78 $16,158 $93.22 Fire Division Chief $13,293 $76.69 $13,958 $ 80.53 $14,656 $ 84.55 $15,388 $ 88.78 $16,158 $93.22 Public Works Manager $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Accounting Manager/ Controller $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Library Manager $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Police Records Manager $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Recreation Manager $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Code Enforcement Manager $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 City Clerk $9,546 $55.07 $10,023 $ 57.83 $10,524 $ 60.72 $11,051 $ 63.75 $11,603 $66.94 Fire Captain $9,749 $40.07 $10,237 $42.07 $10,748 $44.17 $11,286 $46.38 $11,850 $48.70 Fire Engineer $8,789 $36.12 $9,228 $37.92 $9,690 $39.82 $10,174 $41.81 $10,683 $43.90 Firefighter/Paramedic $8,707 $35.78 $9,143 $37.57 $9,600 $39.45 $10,080 $41.42 $10,584 $43.50 Firefighter $7,915 $32.53 $8,311 $34.15 $8,726 $35.86 $9,163 $37.66 $9,621 $39.54 Police Sergeant $9,510 $54.87 $9,986 $57.61 $10,485 $60.49 $11,009 $63.52 $11,560 $66.69 Step A Step B Step C Step D Step E
PAGE 617 of 1107

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2023
Proposed via Resolution No. R-23-20
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Police Corporal $7,950 $45.87 $8,348 $48.16 $8,765 $50.57 $9,203 $53.10 $9,664 $55.75 Police Officer $7,569 $43.67 $7,948 $45.85 $8,345 $48.15 $8,763 $50.55 $9,201 $53.08 Senior Planner $8,028 $46.32 $8,429 $48.63 $8,851 $51.06 $9,293 $53.62 $9,758 $56.30 Recreation Supervisor $7,250 $41.83 $7,612 $43.92 $7,993 $46.11 $8,393 $48.42 $8,812 $50.84 Associate Planner $6,984 $40.29 $7,334 $42.31 $7,700 $44.42 $8,085 $46.65 $8,490 $48.98 Librarian II $6,624 $38.21 $6,955 $40.12 $7,303 $42.13 $7,668 $44.24 $8,051 $46.45 Management Analyst $6,554 $37.81 $6,882 $39.70 $7,226 $41.69 $7,587 $43.77 $7,967 $45.96 Shop Foreman $6,494 $37.46 $6,818 $39.34 $7,159 $41.30 $7,517 $43.37 $7,893 $45.54 Park Foreman $6,466 $37.30 $6,790 $39.17 $7,129 $41.13 $7,485 $43.19 $7,860 $45.34 Street Foreman $6,466 $37.30 $6,790 $39.17 $7,129 $41.13 $7,485 $43.19 $7,860 $45.34 Facilities Supervisor $6,466 $37.30 $6,790 $39.17 $7,129 $41.13 $7,485 $43.19 $7,860 $45.34 Building Inspector II $6,252 $36.07 $6,565 $37.87 $6,893 $39.77 $7,238 $41.76 $7,600 $43.84 Assistant Planner $6,252 $36.07 $6,565 $37.87 $6,893 $39.77 $7,237 $41.75 $7,599 $43.84 Code Enforcement Officer $6,147 $35.46 $6,454 $37.23 $6,777 $39.10 $7,116 $41.05 $7,471 $43.10 Human Resources Analyst $5,867 $33.85 $6,161 $35.54 $6,469 $37.32 $6,792 $39.19 $7,132 $41.15 Urban Forester $5,793 $33.42 $6,083 $35.09 $6,387 $36.85 $6,706 $38.69 $7,042 $40.63 Administrative Assistant $5,334 $30.77 $5,600 $32.31 $5,880 $33.93 $6,174 $35.62 $6,483 $37.40 Building Inspector I $5,266 $30.38 $5,529 $31.90 $5,806 $33.49 $6,096 $35.17 $6,401 $36.93 Maintenance Worker III $5,266 $30.38 $5,529 $31.90 $5,806 $33.49 $6,096 $35.17 $6,401 $36.93 Police Recruit $5,195 $29.97 $5,454 $31.47 $5,727 $33.04 $6,013 $34.69 $6,314 $36.43 Permit Technician $5,194 $29.96 $5,453 $31.46 $5,726 $33.03 $6,012 $34.69 $6,313 $36.42 Police Dispatcher/Clerk $5,176 $29.86 $5,435 $31.36 $5,707 $32.92 $5,992 $34.57 $6,292 $36.30 Police Records Clerk $4,919 $28.38 $5,165 $29.80 $5,423 $31.29 $5,694 $32.85 $5,979 $34.49 Librarian I $4,770 $27.52 $5,008 $28.89 $5,259 $30.34 $5,522 $31.86 $5,798 $33.45 Recreation Coordinator $4,770 $27.52 $5,008 $28.89 $5,259 $30.34 $5,522 $31.86 $5,798 $33.45 Maintenance Worker II $4,673 $26.96 $4,906 $28.31 $5,152 $29.72 $5,409 $31.21 $5,680 $32.77 Maintenance Worker I $4,441 $25.62 $4,663 $26.90 $4,896 $28.25 $5,141 $29.66 $5,398 $31.14 Account Clerk $4,301 $24.81 $4,516 $26.05 $4,742 $27.36 $4,979 $28.72 $5,228 $30.16 Clerk Typist II $4,020 $23.19 $4,221 $24.35 $4,432 $25.57 $4,654 $26.85 $4,886 $28.19 Child Development Specialist $24.53 $25.75 $27.04 -- -- PAGE 618 of 1107

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2023
Proposed via Resolution No. R-23-20
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Pool Manager $24.53 $25.75 $27.04 -- --
Professional Intern $22.11 $23.22 $24.38 -- --
Assistant Pool Manager $21.47 $22.54 $23.67 -- --
Maintenance Assistant $20.69 $21.72 $22.81 -- --
Recreation Specialist $19.53 $20.51 $21.53 -- --
Water Safety Instructor $19.53 $20.51 $21.53 -- --
Library Assistant $19.33 $20.30 $21.31 -- --
Library Monitor $18.43 $19.35 $20.31 -- --
Police Cadet $18.18 $19.09 $20.05 -- --
Library Clerk $16.89 $17.74 $18.62 -- --
Library Page $16.69 $17.53 $18.40 -- --
Park Attendant $16.69 $17.53 $18.40 -- --
Recreation Program Leader $16.69 $17.53 $18.40 -- --
Lifeguard $16.69 $17.53 $18.40 -- --
Note: Part-time positions max out at Step C
PAGE 619 of 1107

CITY OF SAN MARINO

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA APPROVING THE NEW JOB

CLASSIFICATIONS AND SALARY FOR THE POSITIONS OF

FACILITIES SUPERVISOR AND HUMAN RESOURCES ANALYST
AND AMENDING THE SAN MARINO CITY EMPLOYEE’S

ASSOCIATION MEMORANDUM OF UNDERSTANDING FOR THE
PERIOD OF JULY 1, 2022 THROUGH JUNE 30, 2024 TO REFLECT SAME
WHEREAS, San Marino Municipal Code section 02.05.01 provides that the City Manager shall prepare position classifications for City employees, subject to City Council approval; and WHEREAS, the City Manager has determined that the job classification for the positions of Facilities Supervisor and Human Resources Analyst needs to be added to the City’s job classifications; and
WHEREAS, Resolution No. R-23-20 sets forth the salary for City employees, including the positions of Facilities Supervisor and Human Resources Analyst; and WHEREAS, the Human Resources Director has met and conferred with the San Marino City Employees’ Association concerning the proposed addition of positions of Facilities Supervisor and Human Resources Analyst; and
WHEREAS, per the San Marino Municipal Code section 02.05.01, it is necessary for the City Council to approve the addition of classifications of Facilities Supervisor and Human Resources Analyst.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The job classification for the position of Facilities Supervisor and Human Resources Analyst is hereby added to read as set forth on the attached Exhibit A.

SECTION 3. The salary schedule for the positions of Facilities Supervisor and Human Resources Analyst is attached hereto as Exhibit B.

SECTION 4. The Side Letter of Amendment to the MOU with the SMCEA, which adds the positions to the Employee Classifications- Attachment “A” and salary to the Wage Benefit Schedule- Attachment “B” for Facilities Supervisor and Human Resources Analyst to that group, and is attached hereto as Exhibit C is hereby approved.

PAGE 621 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-21

Page 2 of 3 ends

SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 14th day of June, 2023.

STEVE TALT, MAYOR

ATTEST:

CHRISTINA BAKER, CITY CLERK
PAGE 622 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-21

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-21 was adopted by the City Council of the City of San Marino at a regular meeting held on the 14th day of June, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 623 of 1107
“EXHIBIT A”
PAGE 624 of 1107
1 Facilities Supervisor -
Community Services
Class Code:

CITY OF SAN MARINO
Revision Date: June 14, 2023

SALARY RANGE
$6,217.00 - $7,557.00 Monthly
CLASS CONCEPT:

GENERAL PURPOSE
Under general direction of the Community Services Director, the Facilities Supervisor performs work of moderate difficulty, supervises and participates in the work of skilled and semi-skilled workers involved in the performance of custodial, maintenance, program and event set-up / take down, and room conversions. Provides logistical and technical expertise to support internal facility use, rentals, and events at all indoor and outdoor City-operated facilities. Ensures that facilities and equipment are available for use and consistently maintained in safe and clean conditions. Provides lead direction and participates in the work of a part-time maintenance crew; establishes custodial and semi-skilled maintenance and safety processes, procedures, and protocols; maintains up-to-date building maintenance, equipment, and vehicle records.

Performs related duties as required. Required to perform shift work.

DISTINGUISHING CHARACTERISTICS
The Facilities Supervisor is a facilities technician and exercises functional and technical supervision over subordinate staff. In addition, the position is responsible for custodial, set-up, and repairs and semi-skilled maintenance performed in both indoor and outdoor City facilities. An incumbent in this class provides supervision to part-time Maintenance Assistants and has high interaction with other departments and with the public.

ESSENTIAL FUNCTIONS:

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

PAGE 625 of 1107
2 Duties:
• Supervises a part-time maintenance crew; assists with hiring, training, scheduling, and all aspects of performance management.
• Assists in the development of safety rules and procedures and ensures adherence to proper safety precautions.
• Inspects facilities and grounds for safety and security of facilities. • Safeguards the safety and security of city personnel and patrons. • Assembles, repairs, maintains, and moves furniture, such as desks, cabinets, tables, chairs, shelves, and related fittings and fixtures. • Conducts routine building maintenance, such as (but not limited to): replaces light bulbs and ballasts, repairs leaking faucets and unclog drains, assembles shelves, hangs picture frames, repairs/replaces hinges, knobs, handles, changes clocks, adjusts light timers, replaces/rekeys door locks, installs doorstoppers, and cleans out rain gutters.
• Conducts routine inspections/maintenance of heating, electrical, plumbing, carpentry, irrigation, and A/C equipment; replaces filters; identifies and reports more complex maintenance needs to the Parks & Public Works Department. • Studies and applies modern custodial functions, facilities set-up, and maintenance operations; makes recommendations as needed. • Analyzes and administers requirements for routine maintenance and set-ups for facility rentals, banquets, small and large events, productions, meetings, and trainings.
• Assists customers and staff with facility and equipment logistics, in addition to providing technical support for all equipment systems throughout assigned facilities.
• Prepares budget estimates for facility maintenance, including minor building modifications and improvements.
• Approves requisitions for all necessary materials and supplies. • Writes a variety of short reports and operational briefings; maintains records and logs.
• Performs comprehensive technical operations of multiple sets of audiovisual equipment, building mechanical systems, troubleshooting, and repair work; ensures consistent functionality for all user groups. • Inspects, adjusts, and replaces units and related parts as required; diagnoses faulty operations of minor mechanical equipment to determine location and nature of trouble; prepares and maintains preventive and regular maintenance records, reports on materials, parts, and work performed.
• Orders supplies/materials and estimates project costs; provides input and recommendations during annual budget development.
• Maintains adequate inventories of materials and supplies. • Required to perform shift work – days, evenings, and weekends as assigned. • Perform related duties as assigned.

QUALIFICATIONS:

QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying.

PAGE 626 of 1107
3 Knowledge, Skills, and Abilities:

Knowledge of
• Methods, procedures, tools, equipment used in building maintenance/equipment repair. • Principles and practices for providing high-level customer service. • Principles of supervision, training, and performance evaluation. • Budgetary principles, practices, and collaboration.
• Principles and methods of preventative maintenance; procedures for purchasing materials, tools, and mechanical supplies and equipment. • Recordkeeping and reporting requirements.
• Safe work practices.

Skills/Abilities
• Ability to provide exceptional customer service to internal and external customers.
• Ability to interact effectively with co-workers, interdepartmental staff, outside vendors and contractors, and a wide variety of community stakeholders. • Makes minor mechanical repairs to a variety of small motorized and nonmotorized equipment; prepares and maintains preventive and regular maintenance schedules; operates and understands the performance standards of assigned equipment.
• Understand, interpret, and apply all pertinent laws, municipal codes, regulations, policies, and procedures.
• Identifies safety hazards in equipment under maintenance; observes safety rules and regulations.
• Instructs others in the safe and efficient use of tools and equipment. • Communicates clearly and concisely, orally and in writing. • Assists in hiring and independently supervising, training, and evaluating subordinate staff.
• Fosters and maintains effective working relationships with other employees, members of the public, and with those contacted in the course of the work. • Performs heavy manual and physical labor.
• Utilizes a variety of computer-based hardware and software programs, as well as a variety of digital devices (laptop, mobile phone, iPad, printers/copiers, etc.). • Ability to read and interpret system and equipment manuals.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Graduation from high school (or substitution of G.E.D. or California Proficiency Certification).

Experience
• Five (5) years of skilled facilities management responsibilities for a municipality, school district, educational institution, or any type of public entity with public properties (specifically, custodial and room/event set-up, technical expertise in audio-visual and food service equipment).
• A minimum of three (3) years supervisory experience.

PAGE 627 of 1107
4 Licenses/Certificates
• Possession of a valid California Class C driver's license.

Physical Demands and Work Environment
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and / or move up to 85 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone; operate light equipment, and/or automobiles or trucks while performing the duties of this position; i ntermittently, twist to reach equipment; perform simple grasping and fine manipulation; use telephone, mobile phone, and iPad to write or use a computer keyboard to communicate through written means.

Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee generally works 75% indoors and 25% outdoors. The indoor work environment is usually in temperature-controlled facilities and office environments.

While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to high level noises, including but not limited to, minor construction, repair, or renovation work.

PAGE 628 of 1107
1 HUMAN RESOURCES

ANALYST
Class Code:

CITY OF SAN MARINO
Revision Date: June 14, 2023

SALARY RANGE
$5,867.00 - $7,132.00 Monthly
CLASS CONCEPT:

GENERAL PURPOSE
Under administrative direction, the Human Resources Analyst is responsible for performing professional and technical duties in the Human Resources Department requiring specialized knowledge related to benefits administration, recruitment, testing, training, worker’s compensation, position classification, compensation, and other related duties as required.

DISTINGUISHING CHARACTERISTICS
The Human Resources Analyst receives direction from the Human Resources Director.

This single class position assists the Department Head with administrative support in the Human Resources Department.

ESSENTIAL FUNCTIONS:

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Provides customer service, both in-person and by telephone; screens and directs telephone calls; takes and relays messages; answers general questions from employees and the public.
• Implements programs necessary to ensure compliance with local, state, and federal regulations; coordinates and administers the employee benefit program including, but not limited to assisting employees with forms for changes in health and other benefits.
• Assists with open enrollment for benefit changes.
• Assists current, separated, and retired with compensation, benefits and retirement PAGE 629 of 1107
2 questions.
• Inputs data from employment applications and maintains individual applicant records; computes examination scores; notifies candidates of test results. • Assists with recruitment and selection process.
• Prepares and conducts new employee orientation and employee off-boarding. • Coordinates, and implements employee city-wide training programs and workshops, including the Employee Assistance Program and maintains appropriate records. • Assists with the preparation and monitoring of compliance with approved labor agreements.
• Assists with the explanation of requirements and effects of ordinance provisions, personnel rules, employee organization agreements and detailed HR procedures to supervisors, administrators, other employees, and representatives of outside agencies.
• Collects information regarding grievances and other employee concerns. • Assists in the preparation and implementation of the departmental budget. • Analyzes employment statistics.
• Prepares HR-related reports and forms on request for administrative staff and outside agencies, or other HR transactions.
• Assists with the development of forms and procedural manuals. • Drafts correspondence.
• Provides information to departments and the public.
• Assists with the processing and maintenance of the department's files, including the department's personnel records.
• Coordinates personnel action and payroll changes with City departments as well as Administration personnel; monitors timely completion of employee performance evaluations and merit step advancement.
• Assists in the preparation of required Federal and State leave notices and monitors time requirements regarding these entitlements.
• Assists with the coordination of leaves with employee, payroll, third party administrators, and management staff, ensuring accuracy of employee leave information and compliance with Federal and State leave laws and regulations. • Assists with the coordination of employees’ benefits while on leave, including paid/unpaid leave, health benefits, dependent coverage, etc., and return to work process.
• Utilizes HR support software applications such as an HRIS software and NEOGOV, to process HR transactions; modifies and retrieves information from employee or applicant database system.
• Reviews invoices for accuracy and proper coding.
• Assists with responding to email and postal mail inquiries. • Assists with responding to verification of employment requests and background investigations.
• Assists with responding to EDD regarding Unemployment Claims. • Assists with responding to Public Records Requests as related to HR/personnel files. • Updates the HR website, Employee Phone and Photo Directories. • Assists with the preparation of City-wide HR announcements and sends to City employees.
• Performs a variety of general office support duties; researches and compiles data for special projects and reports; prepares financial data and statistical information; make copies; maintains calendar of activities, meetings, and various events for assigned staff; processes mail including receiving, sorting, time-stamping, logging and distributing incoming and outgoing correspondence and packages. • Keeps the Department Head informed of all progress relating to activities and projects related to the department assigned.
• Operates a variety of office equipment including but not limited to: a computer, PAGE 630 of 1107
3 typewriter, copier, and facsimile machine; utilize various computer applications and software packages.
• May be required to attend City Council Meetings, Commissioner Meetings, and any other meetings as assigned.
• Performs related duties as assigned.

QUALIFICATIONS:

QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills, and Abilities:

Knowledge of
• Leave management, including, but not limited to, FMLA, Non-FMLA, workers’ compensation and disability programs.
• Customer service principles, including telephone etiquette and handling of emotional behavior.
• Principles and practices of employee recruitment and selection. • Methods of establishing and maintaining comprehensive classification and compensation plans.
• Principles and methods of research and statistics.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, use of internet and Microsoft Outlook.
• Basic functions and structure of a municipal organization; methods and techniques of proper phone etiquette; business letter writing and the standard format for typed materials; basic mathematical principles.
• Methods and techniques for record keeping and filing; basic report preparation and writing; proper English usage, spelling, grammar and punctuation; customer service and public relations methods and techniques.

Skills/Abilities
• Provide support services; perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Department Head and Administration.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Ability to interpret MOU/labor agreements.
• Interpret and apply a variety of City and department policies and procedures. • Analyze situations carefully and adopt effective courses of action. • Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information.
• Use applicable office terminology, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Compose correspondence and compile and arrange data in a readable and comprehensible manner; proofread and edit draft reports or correspondence for PAGE 631 of 1107
4 errors in grammar or structure; make accurate arithmetic calculations; type and enter data at a speed necessary for successful job performance. • Maintain ongoing communication with the Department Head regarding issues, department requests; status of projects and completion of tasks; take direction from the Department Head and follow projects through to completion in a timely manner. • Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters
• Establish and maintain complex record keeping systems; coordinate activities and meet critical deadlines; understand and follow instructions; communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with the public and those contacted in the course of the work.
• Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
Two years of college level course work in administration, business, or closely related field. Significant related experience may substitute for education.

Experience
Five years of recent professional experience in public sector personnel in the areas of employee benefits, classification and compensation, employee training and development, recruitment, leaves, finance, workers’ compensation, and general personnel administration.

Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record, or the ability to get from point to point for meetings and trainings.

Physical Demands and Work Environment
Physical demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public. .

PAGE 632 of 1107
5 Work environment
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

PAGE 633 of 1107
“EXHIBIT B”
PAGE 634 of 1107

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2023
Proposed via Resolution No. R-23-21
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Facilities Supervisor $ 6,466 $37.30 $ 6,790 $39.17 $ 7,129 $41.13 $ 7,485 $43.19 $ 7,860 $45.34 Human Resources Analyst $ 5,867 $33.85 $ 6,161 $35.54 $ 6,469 $37.32 $ 6,792 $39.19 $ 7,132 $41.15 Step A Step B Step C Step D Step E
PAGE 635 of 1107
“EXHIBIT C”
PAGE 636 of 1107
Side Letter of Agreement
Between the San Marino City Employees’ Association (“CEA”) And the City of San Marino (“City”)
WHEREAS, On September 30, 2022, the City Council adopted the July 1, 2022, to June 30, 2024, Memorandum of Understanding (“MOU”) with the San Marino City Employees’ Association (“CEA”); and
WHEREAS, the City Manager has determined that the job classification/specification for the positions of Facilities Supervisor and Human Resources Analyst needs to be added to the City’s job classifications/specifications; and
WHEREAS, Resolution No. R-23-20 sets forth the salary for City employees, including the positions of Facilities Supervisor and Human Resources Analyst; and WHEREAS, the Human Resources Director has met and conferred with the San Marino City Employees’ Association concerning the proposed addition of positions of Facilities Supervisor and Human Resources Analyst; and
Accordingly, the City and the SMCEA agree to the job specification/classification, salary and the addition of the positions of Facilities Supervisor and Human Resources Analyst to SMCEA.

Dated: June 14, 2023 _________________________________
San Marino City Employees Association
Dated: June 14, 2023 _________________________________
City of San Marino
PAGE 637 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: John Incontro, Police Chief
DATE: June 14, 2023
SUBJECT: CONSIDERATION OF ORDINANCE NO. O-23-1404 (FIRST

READING) AMENDING SAN MARINO MUNICIPAL CODE
SECTION 15.07.23 TO ALLOW FOR LONG-TERM PARKING

PERMITS FOR CAREGIVERS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community
Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
San Marino Municipal Code Section 15.07.23 prohibits overnight parking on all City streets, excluding Huntington Drive and San Gabriel Boulevard. That section authorizes the Chief of Police to issue up to five overnight parking permits under certain limited circumstances—such as for visitors. Additionally, the Chief of Police may issue long-term overnight parking permits when the Chief determines temporary practical difficulties exist, such as construction projects, making it infeasible or impractical for the occupants of the property to utilize the off-street parking on their property. Anyone obtaining such permits is required to park their vehicles on the street immediately in front of their property.

DISCUSSION
Certain residents in town have full-time healthcare givers who are required to park and stay during times when overnight parking is otherwise prohibited. The attached ordinance would amend section 15.07.23 to allow Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 638 of 1107
the Chief of Police to issue long-term overnight parking permits for healthcare givers where off-street parking for the healthcare giver is unavailable or impractical.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney has reviewed this staff report and the attached Ordinance No. O-23-1404.

RECOMMENDATION
Staff recommends the City Council consider and introduce for first reading by title only Ordinance No. O-23-1404. If the City Council agrees, an appropriate motion would be:
“I move to waive full reading and introduce for first reading by title only Ordinance No. O-23-1404, an Ordinance of the San Marino City Council Amending San Marino Municipal Code Section 15.07.23 to Allow for Long-Term Parking Permits for Caregivers.”

ATTACHMENTS

1. Ordinance No. O-23-1404 (Draft)
PAGE 639 of 1107
ORDINANCE NO. O-23-1404

AN ORDINANCE OF THE CITY COUNCIL OF THE SAN

MARINO CITY COUNCIL AMENDING SAN MARINO
MUNICIPAL CODE SECTION 15.07.23 TO ALLOW FOR

LONG-TERM PARKING PERMITS FOR CAREGIVERS
THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, San Marino Municipal Code Section 15.07.23 prohibits overnight parking on all streets in the City other than Huntington Drive and San Gabriel Boulevard; and WHEREAS, Section 15.07.23 authorizes the Chief of Police to issue temporary and long term overnight parking permits under certain limited circumstances; and WHEREAS, certain residents have full time healthcare givers who are required to park and stay during times when overnight parking is otherwise prohibited, and where off-street parking may not be available.

SECTION 2. San Marino Municipal Code Section 15.07.23(B)(2) is hereby amended to read as follows (changes underlined for identification purposes):
“2. The Chief of Police may issue long term overnight street parking permits authorizing an occupant or occupants of a residential property to park a vehicle or vehicles on a street for more than five (5) consecutive nights when the Chief determines temporary practical difficulties exist, such as construction projects, making it infeasible or impractical for the occupants of the property to utilize the off street parking located on the property. The Chief of Police may also issue long term overnight street parking permits authorizing persons providing healthcare services to an occupant or occupants of a residential property to park a vehicle or vehicles on a street for more than five (5) consecutive nights when the Chief determines off-street parking is unavailable or impractical. The fee for such long term overnight street parking permits shall be established by the City Council.”
SECTION 3. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

PAGE 640 of 1107
SECTION 4. PUBLICATION AND EFFECTIVE DATE. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 5. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED the 14th day of June, 2023. ________________________

STEPHEN TALT
MAYOR
ATTEST:
_________________________

CITY CLERK

CHRISTINA BAKER
APPROVED AS TO FORM:
_________________________

JOSEPH MONTES

CITY ATTORNEY
PAGE 641 of 1107

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF SAN MARINO )
I HERBY CERTIFY that the foregoing Ordinance No. O-23-1404, was introduced at a Regular Meeting of the City Council held on the 14th day of June, 2023, and was approved and adopted at a Regular Meeting of the City Council held on the 30th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTINA BAKER

CITY CLERK
PAGE 642 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: John Incontro, Police Chief
DATE: June 14, 2023
SUBJECT: APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF

SAN MARINO AND FLOCK SAFETY FOR A FIVE-YEAR

SUBSCRIPTION IN AN AMOUNT NOT TO EXCEED
$505,850

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
In May of 2020, Council approved funding for the first 22 Flock Cameras in the City of San Marino. In the subsequent years, Council approved funding for nine additional cameras. In an effort to maximize camera coverage in the City of San Marino, staff requested an additional nine cameras during the FY 2023- 24 budget process.

DISCUSSION
The Flock cameras have been instrumental in the recovery of stolen vehicles, arrests of wanted persons, and the investigation of crimes by our detectives.

The Flock camera network is ever expanding, with additional jurisdictions and the addition of cameras to existing customers on a regular basis. This expansion has increased the search capabilities of the network, furthering the overall effectiveness of the cameras.

While the number of Flock customers continues to grow, the price per camera Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 643 of 1107
has also increased. Flock has honored camera pricing for our City during the various price increases; however, they will be changing all cameras to their current pricing in the near future. As one of their first local customers, Flock offered the City of San Marino a five-year subscription with pricing that would effectively keep our annual cost at the same rate as it is now. The agreement from Flock includes the nine additional cameras requested during the FY 2023- 24 budget process, bringing the total number of Flock cameras to 40.

FISCAL IMPACT & PROCUREMENT REVIEW
In the first year of the agreement, the cost for 40 cameras is $105,850. This represents $100,000 for 40 cameras, and $5,850 for installation of the nine new cameras requested during the FY 2023-24 budget process. In years 2 – 5, the recurring cost will be $100,000. The total cost for the five-year term is $505,850.

The Finance Director has reviewed this report and determined that the best interests of the City are served with dispensing with competitive bids per SMCC 02.06.05.B.2B, as there are currently no other service providers offering a program with the equivalent equipment, customer service, and pricing.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the Agreement between the City of San Marino and Flock Safety for a Five-Year Subscription. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and Flock Safety for a Five-Year Subscription not to exceed $505,850, and authorize the City Manager to execute the agreement on behalf of the City.”

ATTACHMENTS

1. Flock Budgetary Quote and Service Agreement
PAGE 644 of 1107
Flock Safety + CA - San Marino PD ______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Sam Meyer
[email protected]
4082348497
PAGE 645 of 1107
Company Overview
At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime.

Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integrations (AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy.

Join thousands of agencies reducing crime with Flock Safety’s public safety operating system 2000+ 120 1B+ <60%*
communities with privatepublic partnershipsincident alerts / minute 1B+ vehicles detected / month
<60% local crime reduction
in Flock cities
*According to a 2019 study conducted by Cobb County Police Department Introduction
Layer Intelligence to Solve More Crime
The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components make up your custom public safety operating system, a connected device network and software platform designed to transform real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future crimes, and foster trust in the communities you serve.

Software Platform
Flock Safety's out-of-box software platform collects and makes sense of visual, audio, and situational evidence across your entire network of devices.

PAGE 646 of 1107
Out-of-Box Software Features
Simplified Search Get a complete view of all activity tied to one vehicle in your network of privately and publicly owned cameras.

The user-friendly search experience allows officers to filter hours of footage in seconds based on time, location, and detailed vehicle criteria using patented Vehicle Fingerprint ™ technology. Search filters include:
● Vehicle make
● Body type
● Color
● License plates
○ Partial tags
○ Missing tags
○ Temporary tags
○ State recognition
● Decals
● Bumper stickers
● Back racks
● Top racks
National and Local Sharing Access 1B+ additional plate reads each month without purchasing more cameras. Solve cross-jurisdiction crimes by opting into Flock Safety's sharing networks, including one-toone, national, and statewide search networks. Users can also receive alerts from several external LPR databases:

California SVS
FDLE
FL Expired Licenses
FL Expired Tags
FL Sanctioned Drivers
FL Sex Offenders
Georgia DOR
IL SOS
Illinois Leads
NCIC
NCMEC Amber Alert
REJIS
CCIC
FBI
Real-time Alerts Receive SMS, email, and in-app notifications for custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more.

Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live onscene video from a single interactive map for a birdseye view of activity in your jurisdiction.

Vehicle Location Analysis Visualize sequential Hot List alerts and the direction of travel to guide officers to find suspect vehicles faster.

PAGE 647 of 1107
Out-of-Box Software Features (Continued)
Transparency Portal Establish community trust with a public-facing dashboard that shares policies, usage, and public safety outcomes related to your policing technology.

Insights Dashboard Access at-a-glance reporting to easily prove ROI, discover crime and traffic patterns and prioritize changes to your public safety strategy by using data to determine the most significant impact.

Native MDT Application Download FlockOS to your MDTs to ensure officers never miss a Hot List alert while out on patrol.

Hot List Attachments
Attach relevant information to Custom Hot List alerts. Give simple, digestible context to Dispatchers and Patrol Officers responding to Hot List alerts so they can act confidently and drive better outcomes. When you create a custom Hot List Alert, add case notes, photos, reports, and other relevant case information.

Single Sign On (SSO) Increase your login speed and information security with Okta or Azure Single Sign On (SSO). Quickly access critical
information you need to do your job by eliminating the need for password resets and steps in the log-in process.

PAGE 648 of 1107
License Plate Recognition
The Flock Safety Falcon® LPR camera uses Vehicle Fingerprint™ technology to transform hours of footage into actionable evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is detected. The Falcon has fixed and location-flexible deployment options with 30% more accurate reads than leading LPR.* *Results from the 2019 side-by-side comparison test conducted by LA County Sheriff's Department Flock Safety Falcon®LPR Camera Flock Safety Falcon® Flex Flock Safety Falcon® LR Fixed, infrastructure-free LPR camera
designed for permanent placement.
√ 1 Standard LPR Camera
√ Unlimited LTE data service + Flock OS
platform licenses
√ 1 DOT breakaway pole
√ Dual solar panels
√ Permitting, installation, and ongoing
maintenance
Location-flexible LPR camera designed
for fast, easy self-installation, which is
ideal for your ever-changing
investigative needs.
√ 1 LPR Camera
√ Unlimited LTE data service + software
licenses
√ 1 portable mount with varying-sized
band clamps
√ 1 Charger for internal battery
√ 1 hardshell carrying case
Long-range, high-speed LPR camera
that captures license plates and Vehicle
Fingerprint data for increasing
investigative leads on high-volume
roadways like highways and interstates.
√ 1 Long-Rage LPR Camera
√ Computing device in protective poly
case
√ AC Power
√ Permitting, installation, and ongoing
maintenance
PAGE 649 of 1107
Your Flock Safety Team
Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of those who serve and protect. We don’t disappear after contracts are signed; we pride ourselves on becoming an extension of your hard-working team as part of our subscription service.

Implementation Meet with a Solutions Consultant (former LEO) to build a deployment plan based on your needs. Our Permitting Team and Installation Technicians will work to get your device network approved, installed, and activated.

User Training + Support Your designated Customer Success Manager will help train your power users and ensure you maximize the platform,
while our customer support team will assist with needs as they arise.

Maintenance We proactively monitor the health of your device network. If we detect that a device is offline, a full-time technician will service your device for no extra charge.

Note: Ongoing maintenance does not apply to Falcon Flex devices.

Public Relations Government Affairs
Get support educating your stakeholders, including city councils and other governing bodies.

Media Relations
Share crimes solved in the local media with the help of our Public Relations team.

PAGE 650 of 1107

EXHIBIT A

ORDER FORM
Customer: CA - San Marino PD Initial Term: 60 Months
Legal Entity Name: CA - San Marino PD Renewal Term: 24 Months Accounts Payable Email: [email protected] Payment Terms: Net 30 Address: 2200 Huntington Dr San Marino, California
91108
Billing Frequency: Annual Plan - First Year Invoiced at Signing.

Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $100,000.00
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 40 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee $650.00 9 $5,850.00 Subtotal Year 1: $105,850.00
Annual Recurring Subtotal: $100,000.00
Discounts: $100,000.00
Estimated Tax: $0.00
Contract Total: $505,850.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

PAGE 651 of 1107
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $105,850.00
Annual Recurring after Year 1 $100,000.00
Contract Total $505,850.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $100,000.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
PAGE 652 of 1107
Product and Services Description
Flock Safety Platform Items Product Description Terms
Flock Safety Falcon ®
An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes.

The Term shall commence upon first installation and validation of Flock Hardware.

One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

PAGE 653 of 1107
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Customer: CA - San Marino PD
By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\
PO Number:

PAGE 654 of 1107
Master Services Agreement
This Master Services Agreement (this “Agreement”) is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 (“Flock”) and the entity identified in the signature block (“Customer”) (each a “Party,” and together, the “Parties”) on this the 06 day of June 2023. This Agreement is effective on the date of mutual execution (“Effective Date”). Parties will sign an Order Form (“Order Form”) which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows:

RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution through Flock’s technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer (“Notifications”); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and

AGREEMENT
NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as PAGE 655 of 1107
exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties.

1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or crossreferenced in this Section 1.

1.1 “Anonymized Data” means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly.

1.2 “Authorized End User(s)” means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement.

1.3 “Customer Data” means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage.

1.4. “Customer Hardware” means the third-party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services.

1.5 “Embedded Software” means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware.

1.6 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda.

1.7 “Flock IP” means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below).

1.8 “Flock Network End User(s)” means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein.

PAGE 656 of 1107

1.9 “Flock Services” means the provision of Flock’s software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage.

1.10 “Footage” means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services.

1.11 “Hotlist(s)” means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes.

Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction.

1.12 “Installation Services” means the services provided by Flock for installation of Flock Services.

1.13 “Retention Period” means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda.

1.14 “Vehicle Fingerprint™” means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks.

1.15 “Web Interface” means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services.

PAGE 657 of 1107

2. SERVICES AND SUPPORT

2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form (“Retention Period”). Authorized End Users will be required to sign up for an account and select a password and username (“User ID”). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage).

2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, nontransferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services.

2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at [email protected] (such services collectively referred to as “Support Services”).

2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or services to its agencies;the competitive strength of, or market for, Flock’s products or services;such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not PAGE 658 of 1107
diminish the quality of the services or materially change any terms or conditions within this Agreement.

2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third-party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer,to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer’s direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term.

2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer’s account (“Service Suspension”). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension.

2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock PAGE 659 of 1107
is to perform services under this Agreement, Flock shall have the right to cease work immediately.

3. CUSTOMER OBLIGATIONS

3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer-issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as “Customer Obligations”).

3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content.

4. DATA USE AND LICENSING

4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and perform PAGE 660 of 1107
all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data.

4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty-free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data.

4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data nonidentifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data.

5. CONFIDENTIALITY; DISCLOSURES

5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed or may disclose business, technical or financial information relating to the Disclosing Party’s business (hereinafter referred to as “Proprietary Information” of the Disclosing Party).

Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving PAGE 661 of 1107
Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party.

Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret.

5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement.

Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other PAGE 662 of 1107
than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There are no implied rights.

5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations.

6. PAYMENT OF FEES

6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days’ prior written notice to Customer of the payment delinquency before exercising any suspension right.

6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days’ notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable).

6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made.

6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing PAGE 663 of 1107
authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required.

7. TERM AND TERMINATION

7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination.

7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 10.1 and

10.6. PAGE 664 of 1107

8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER

8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock.

8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware.

8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.

8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS.

FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK

DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT

LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PAGE 665 of 1107
PARTICULAR PURPOSE AND NON-INFRINGEMENT. THIS DISCLAIMER ONLY

APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 10.6.

8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.

8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions.

9. LIMITATION OF LIABILITY; INDEMNITY

9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,

FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND

EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY

SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED

THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D)

FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR

REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH

AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID

AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT

GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF PAGE 666 of 1107

LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6.

NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING

LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS

NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS.

9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees.

9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock’s installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees paid and/or payable for the services rendered under this Agreement in the preceding twelve (12) months.

10. INSTALLATION SERVICES AND OBLIGATIONS

10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at PAGE 667 of 1107
Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have the right to enforce any other legal remedy or right.

10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer.

10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, repositioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees.

10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C (“Customer Obligations”). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation.

10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock’s use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement.

11. MISCELLANEOUS
PAGE 668 of 1107

11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s).

11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect.

11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction.

11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral , communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon purchase order is subject to these terms. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature.

11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer.

11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement.

PAGE 669 of 1107

11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer’s prior written consent and the mutual execution by authorized representatives (“Special Terms”). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control.

11.8 Publicity. Flock has the right to reference and use Customer’s name and trademarks and disclose the nature of the Services in business and development and marketing efforts.

11.9 Feedback. If Agency or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing.

11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section

2.101, the Services, the Flock Hardware and Documentation are “commercial items” and according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section 252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial computer software documentation.” Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.

11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections.

11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing.

PAGE 670 of 1107

11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise.

11.14 Public Disrepute. In the event Customer or its employees become the subject of an indictment, arrest, public disrepute, contempt, scandal or behaves in a manner that, in the reasonable judgment of Flock, reflects unfavorably upon Flock, and/or their officers or principals, licensees, such act(s) or omission(s) shall constitute a material breach of this Agreement and Flock shall, in addition to any other rights and remedies available to it hereunder, whether at law or in equity, have the right to elect to terminate this Agreement.

11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.

PAGE 671 of 1107
FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: [email protected]
Customer NOTICES ADDRESS:

ADDRESS:

ATTN:

EMAIL:

PAGE 672 of 1107

EXHIBIT B

INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement.

Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad-form property damage, and product and completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non-owned and hired automobile coverage; and
(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000).

PAGE 673 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: June 14, 2023
SUBJECT: AWARD OF 3-YEAR PROFESSIONAL SERVICES
AGREEMENTS TO TRANSTECH ENGINEERS, INC., AND
HARTZOG & CRABILL, INC. IN A TOTAL AMOUNT NOT TO
EXCEED $225,000 FOR ON-CALL TRAFFIC ENGINEERING
SERVICES THROUGH JUNE 30, 2026.

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
Historically, the City has relied upon professional on-call consultant services for technical support in traffic engineering, traffic signal operations, and related support services. This model allows the City to maintain a small staff presence and to expand their capabilities as needed for specific initiatives or projects by utilizing these contracted professional services. Due to the expiration of an existing agreement with a professional traffic engineering consulting firm, staff issued a Request for Proposals (RFP) on December 8, 2022 for multi-year professional services including on-call traffic engineering services. On January 23, 2023, six (6) firms submitted proposals to provide on-call traffic engineering services for the City’s review and evaluation. Based on staff evaluation of the proposals and the subsequent interviews, staff recommends that the City enter into Professional Service Agreements (PSAs) with two qualified firms, Transtech Engineers, Inc. (Transtech) and Hartzog & Crabill, Inc. (HCI).

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 674 of 1107

DISCUSSION
The City’s staffing model requires reliance upon professional on-call consultant services for a variety of operational work and for capital improvement project implementation in the areas of traffic engineering, traffic signal operations, and related support services. These services are also critical to the implementation of the Residential Streets Traffic Management Policy that is currently in development as part of the Citywide Traffic Improvements Priority Initiative. The professional consultant services are provided on an on-call as needed basis to fill short-term consulting needs and to meet budget goals.

Due to the expiration of an agreement with an engineering firm for professional on-call traffic engineering consulting services, staff issued a Request for Proposals (RFP) on December 8, 2022 for multi-year professional services. The Scope of Services for On-Call Traffic Engineering Services requested of the professional consultants in this RFP included, but is not limited to, the following:
a) Conduct or review traffic engineering, traffic analysis, and transportation planning studies or project-specific traffic-related issues analysis.
b) Provide comprehensive analyses of existing and projected traffic conditions, roundabout analysis and design, intersection design, speed humps or other calming devices, and traffic data collection services. c) Provide electronic traffic control device studies and design (e.g. signs, signal, pavement markings, lighted crosswalks and flashing beacons). d) Perform pedestrian studies including those to provide suggested routes to school.
e) Review private development projects involving traffic impact analyses, transportation modeling, area-wide transportation studies and road cost impact analyses including striping and signing plan check. f) Prepare traffic signal, signage and pavement striping/marking design including plans, engineer’s estimate of probable cost and technical specifications for modifications to existing pavement striping, marking, signals, and flashing beacons.
g) Perform engineering and traffic survey analyses, intersection control studies including multi-way stop control and traffic signal or alternatives, vehicular and pedestrian safety studies, and miscellaneous general traffic engineering services including responses to citizen complaints and/or media requests.
h) Provide traffic engineering support, accident analysis and prevention, and recommendations regarding same to the San Marino Police Department.

PAGE 675 of 1107
i) Attend annually up to 6 City Council meetings (when items on the agenda may reasonably require the expertise of a Traffic Engineer) and up to 6 regularly scheduled Public Safety Commission meetings. j) Prepare signal timing sheets consistent with traffic engineering principles to meet existing traffic needs.

On January 23, 2023, six (6) firms submitted proposals to provide on-call traffic engineering services for the City’s review and evaluation. Staff evaluated these proposals and invited five (5) qualified firms for video conference interviews held on April 17 and 19, 2023. The City utilized a qualifications-based selection process to identify professional firms that are best suited and most qualified to serve the City’s needs. The RFP identified the following criteria for the selection of the professional consultants' proposals:

1. Experience of the firm and the staff assigned to provide the requested services.

2. Demonstrated understanding of the service needs outlined in the RFP.

3. Successful delivery of similar services.

4. Location of firm and availability of staff to be assigned to projects.

5. Quality of references.

6. Content, quality, completeness and form of submitted proposal.

7. Results of the Interview.

Based on staff evaluation of the proposals and the subsequent interviews, staff recommends that the City enter into PSAs with two qualified firms, Transtech Engineers, Inc. (Transtech) and Hartzog & Crabill, Inc. (HCI). Having two firms on-call to provide as-needed on-call consulting services allows the City more options for short-term assignments by professional consultants. If a particular professional consultant team is not available at a desired time, another professional consultant can fulfill that need. And, some firms have greater strengths in a particular technical area than others have, which provides the City the flexibility to use the best qualified firm for a particular assignment.

The proposed PSA’s for both firms have an initial three-year term, are taskorder based, and are non-exclusive which allows the City maximum flexibility for requesting services and, as desired, to seek additional proposals from other firms for any particular initiative.

As a result of the qualifications-based selection process described above, staff recommends that the City enter into a PSA (Attachment 2) with Transtech as the primary firm to provide on-call traffic engineering services with an annual maximum compensation value of $50,000 ($150,000 total value over the three-year contract duration). Transtech provides on-call traffic engineering PAGE 676 of 1107
services for several cities in Los Angeles County, including the nearby cities of Alhambra, Rosemead, Monterey Park, and South Pasadena. Transtech has also satisfactorily performed these services during its time under contract with the City since 2018. The firm’s familiarity with San Marino, its residents, and its unique traffic issues and needs make them well-suited to continue providing traffic engineering services for the City.

Staff recommends that the City enter into a second PSA (Attachment 4) with HCI, with an annual maximum compensation value of $25,000 ($75,000 total value over the three-year contract duration). HCI also provides on-call traffic engineering services for several cities including Bellflower, Hermosa Beach and Cerritos in Los Angeles County. The firm also has familiarity with San Marino having provided traffic signal operations support to the City in the past.

FISCAL IMPACT & PROCUREMENT REVIEW
The use of professional consultant services for on-call traffic engineering support is included in the Parks and Public Works Department Operating Budget with $30,000 budgeted annually for Traffic Engineering Services (Account # 101-40-4104-0000). The Department also budgets for on-call traffic engineering support within the Capital Improvement Program (CIP) Budget for CIP projects that require traffic engineering services as part of the project, including but not limited to; the Annual Street Rehabilitation Project, the Annual Striping, Signing, and Marking Program, the Neighborhood Traffic Calming Program, and the Traffic Improvement Priority Initiative. By entering into multiple on-call PSAs for as-needed on-call services, the City is neither obligating itself nor guaranteeing any compensation to the selected professional consultants.

The proposed PSA with Transtech establishes an annual maximum compensation value of $50,000 with a three-year term maximum compensation value of $150,000. The proposed PSA with HCI has an annual maximum compensation value of $25,000 with a three-year term maximum compensation value of $75,000. As such, the total maximum compensation value for the three-year term of both contracts combined is $225,000. Staff will track payments made to the consultant so that it does not exceed the approved annual budget for Traffic Engineering Services.

The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as Transtech and HCI has the familiarity with San Marino, its residents, and its unique traffic issues and needs make them well-suited to continue providing traffic engineering services for the City.

PAGE 677 of 1107

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council award professional services agreements for on-call traffic engineering services to Transtech and HCI. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award three-year professional services agreements for on-call traffic engineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through June 30, 2026, with total contract values not to exceed $150,000 and $75,000, respectively, and authorize the City Manager to execute the agreements on behalf of the City.”

ATTACHMENTS

1. Traffic Engineering Services Proposal from Transtech

2. Professional Services Agreement with Transtech (Draft)

3. Traffic Engineering Services Proposal from Hartzog & Crabill, Inc.

4. Professional Services Agreement with Hartzog & Crabill, Inc. (Draft) PAGE 678 of 1107
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
Submitted To
City of SAN MARINO
Submitted via email:

[email protected]
Attention: 2022-23 Multi-Year Professional Services RFP City of San Marino
Parks and Public Works Department
2200 Huntington Drive
San Marino, California 91108-2639
Attn: Amber Shah
Public Works Director
Submitted By
TRANSTECH Engineers, Inc.

Contact Person for this Proposal:

Ahmad Ansari, PE
Principal
E: [email protected]
C: 949-702-5612 PAGE 679 of 1107
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
Table of Contents i
Our Proposal is submitted in compliance with RFP Section titled “PROPOSAL GUIDELINES” Section Page
Section 1 -Cover Letter 1.1 – 1.2
Section 2 -Qualifications and Experience of Firm and Key Team Members 2.1 – 2.23 Section 3 -References 3.1 – 3.6
Section 4 -Project Approach 4.1 – 4.10
Section 5 -Conflict of Interest Statement 5.1 – 5.1
Section 6 -Contract Exceptions 6.1 – 6.1
Section 7 - Insurance Requirements 7.1 – 7.1
PAGE 680 of 1107
Section 1
Cover Letter
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
PAGE 681 of 1107
Section 1 – Cover Letter 1.1
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
January 23, 2023
City of SAN MARINO
Submitted via email:

[email protected]
Attention: 2022-23 Multi-Year Professional Services RFP City of San Marino
Parks and Public Works Department
2200 Huntington Drive
San Marino, California 91108-2639
Attn: Amber Shah, Public Works Director
Technical Proposal, MULTI-YEAR PROFESSIONAL SERVICES
Dear Ms. Shah:

Transtech is pleased to submit this Proposal for the subject services.

SERVICE CATEGORIES:

Transtech is submitting for the following Service Categories:
• CATEGORY 1: ON-CALL TRAFFIC ENGINEERING SERVICES
• CATEGORY 2: ROADWAY AND STRUCTURES ENGINEERING
• CATEGORY 3: SURVEYING AND MAPPING
• CATEGORY 4: ARCHITECTURAL AND ENGINEERING DESIGN AND EVALUATION • CATEGORY 5: PROJECT MANAGEMENT
• CATEGORY 6: LANDSCAPE ARCHITECTURE DESIGN
ABOUT TRANSTECH:

Established in 1989, Transtech (a California Corporation) is a multi-disciplinary municipal engineering consulting firm.

Transtech has been in business for 33 years and provides municipal services to approximately 70 public agencies. Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel.

Transtech is a multi-disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Official Building Inspection, Plan Check
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Eng
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Eng
• Emergency, Support Services
Transtech is providing municipal services to approximately 70 public agencies in Greater Los Angeles Area.

In the local area, we provide Municipal Services to several neighboring agencies within close proximity of San Marino, to name a few: Alhambra, South Pasadena, Monterey Park, Rosemead, South El Monte, El Monte, www.transtech.org
855.595.2495 (toll-free)
About Transtech Video Highlight:

CLICK HERE
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Section 1 – Cover Letter 1.2
Technical Proposal

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Temple City, West Covina, Commerce, Whittier. We are also under multi-year contract with the County of Los Angeles providing Building, Plan Check and Inspection Services.

We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.

Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements.

We have extensive experience in the management and administration of federally funded projects. In the past few years, we managed over 30 federally funded projects. Our staff members have completed Caltrans Resident Engineer Academy for Federally Funded Projects. We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM).

Our team has proven track record in obtaining outside grants for its client cities. Our staff works with our client cities to find potential funding sources, and to prepare competitive applications for various programs. We have obtained extensive amount of funds for our client cities.

Transtech has a large pool of well experienced in-house staff readily available to respond and provide services in a timely, efficient, and cost-effective manner.

We believe our team is well qualified to perform the services requested:
 Successfully providing similar services to many agencies for over 33 years.  Proven track record in on time and within budget project delivery.  Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.  Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate effectively with diverse audiences and stakeholders at public forums.  Committed to producing a high-quality work product and deliver a high level of customer care.  We understand the importance of an effective public relations and information program, and have managed large projects, which involved multiple agencies and jurisdictions.  Understanding of public agencies procedures, and policies, and extensive experience in preparing staff reports, and presentations to City Council, Boards and public.  Our services are founded on the principals of Total Quality Management for Total Customer Care and Satisfaction.
 Commitment of principal level management and involvement throughout the contract duration.

Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact the undersigned.

Sincerely,
Ahmad Ansari, PE, Principal
E: [email protected]
C: 949-702-5612
PAGE 683 of 1107
Section 2
Qualifications and Experience
of Firm and Key Team Members
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
PAGE 684 of 1107
Section 2 – Qualifications and Experience of Firm and Key Team Members 2.1 Technical Proposal

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A. FIRM QUALIFICATIONS
Company Profile:

Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm.

Transtech has been in business for 33 years and provides municipal services to approximately 70 public agencies.

Our staff and resources include approximately 200 staff.

Service Capabilities:

Transtech is a multi-disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Official Building Inspection, Plan Check
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Eng
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Eng
• Emergency, Support Services
Currently, we are providing municipal, services to approximately 70 agencies:

City of Temple City
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Insp, Permit Tech
City of Alhambra
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Insp, Permit Tech
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City of Commerce
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Big Bear Lake
 Building & Safety Services: Building Plan Review
 Engineering Services: Traffic Eng, Development/Public Works Plan Check, Map and Plan Check, Design, CIP and
Construction Management, PW PC/Insp, Fed Proj
Management
City of Maywood
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Inspection, Permit Technician
City of Chino
 CIP Management Services: Transtech is City’s Contract CIP Manager for major Public Works Projects
City of Ontario
 CIP Management Services: Transtech is City’s Contract CIP Manager for major Public Works Projects
City of Monterey Park
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, plan check and as-needed inspection
City of Montebello
 Project and Construction Management: Project and
Construction Management, Inspection
 Building & Safety Services: Building Official, plan check and as-needed inspection
Bear Valley Community Services District
 District Engineering Services/CIP Management:

Engineering Support, Traffic Engineering, CIP
Management
City of South Pasadena
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Seal Beach
 Building & Safety Services: Building Official, Plan Review, As-needed Inspection
City of Azusa
 Building & Safety Services: Building Official, Building Plan Review, As-needed Insp
San Manuel Indian Reservation
 Building & Safety Services: Building Official, Plan Review, Inspection
San Manuel Casino
 Building & Safety Services: Building Official, Plan Review, Inspection
City of Placentia
City of South El Monte
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, As-needed Inspection, As-Needed Permit Technician
City of West Covina
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW PC, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Rosemead
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Insp, Permit Tech
City of Pico Rivera
 City Engineering and CIP Management Services: City
Engineer and CIP Management.

City of Bell
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Cudahy
 CIP Management and Engineering Services: Traffic Eng, Design, CIP and Construction Management, PW Insp, Fed
Proj Management
 Building & Safety Services: Plan Review.

City of Hawaiian Gardens
 Building and Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Downey
 Building & Safety Services: Plan Review, Inspection
County of Riverside
 Building & Safety Services: Plan Review, Inspection
San Bernardino County Housing Authority
 On-call Services: As-Needed Support
City of San Bernardino
 On-call Services: Traffic Engineering, Constr.

Management
City of El Monte
 On-call Services: Engineering Support, Traffic
Engineering, Construction Management,
Development/Public Works Plan Check, Map and Plan
Check
County of Los Angeles
 Building & Safety Services: Plan Review, Inspection
City of Norwalk
 Building & Safety Services: Plan Review
City of Hermosa Beach
 Plan Check Services: Dev Plan Check
City of Banning
 Public Works Plan Check: PW Plan Check and Pw
Inspection
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Section 2 – Qualifications and Experience of Firm and Key Team Members 2.3 Technical Proposal

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PROFESSIONAL SERVICES
 On-call PM/CM and Development/PW Plan Check: Oncall services City of Rialto
 City Traffic Engineering and PW Inspection Services: City Traffic Engineering, PW Inspection services
City of Culver City
 On-call Engineering Services: Eng Services
City of Santa Ana
 On-call Services: Building and Safety Plan Check,
Inspection, Eng and Tech Support Services
City of Chino Hills
 On-call Services: Engineering
City of Pasadena
 On-call Engineering Services: Engineering Services
City of Rancho Palos Verdes
 CIP Project Management: CIP/Fed Proj Management
 Building & Safety Services: Plan Review, Inspection.

City of Lawndale
 PW Staffing and Project Management Services: PW Staffing and Project Management Services
Riverside County Economic Development Agency
 On-call Services: Eng, Building Evaluations, & Surveying City of Lancaster
 On-call Services: Plan Check, Inspection, Traffic Eng, Staff Augmentation, and Tech Support Services
City of Palm Desert
 City Traffic Engineering Services: City Traffic Engineering City of Irwindale
 On-call Services: Constr. Management and Insp Services City of Lynwood
 On-call Services: Engineering, CIP and Construction
Management.

City of Yorba Linda
 Traffic Engineering Services: On-call Traffic Engineering City of Anaheim
 Engineering Services: Engineering Services
City of Lake Forest
 CIP Project Management: CIP/Fed Proj Management
Unique Qualification:

One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers, including Contract City Engineer, City Traffic Engineer, Building Official, CIP Manager, Planner and in other capacities. Several of our Sr. Staff members have previously worked for Public Agencies in various capacities, such as Public Works Directors, City Engineers, City Traffic Engineers, Project Managers, Inspectors, Building Officials, Planners, and various other capacities. We are very familiar with public agency procedures, working and coordinating with various departments, preparing and presenting staff reports at City Council Meetings, Community/Public Relations, Inter-agency Coordination.

Community Benefit Enhancement (CBE):

Supporting civic and community activities demonstrates Transtech’s commitment to the progress, health, and well-being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client Cities, we have a proven record of active engagement in City and Community events. This includes involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as a consultant (which is what we are best at) but to also be an active partner with our clients and further enhance the City’s reputation as an ideal community to live, invest, work, and play. We are deeply committed to maintaining our partnership with our valued customers, its community, and remain open and enthusiastic to receiving input on how to best serve the City's needs today and in the future.

Following are some of the CBE programs we have are proud to be part of:

Traffic Engineering Workshop &
Pedestrian School Safety
Discussion
Embracing Latina Leadership
Alliances (ELLAS)
High School Enlistee
Recognition Ceremony
Through “Our Community
S l”
Cal Poly Pomona's Transtech
Engineers Scholarship Program
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Transtech’s First Responders Appreciation Initiative: Giving back to the communities we serve is part of our service philosophy. In response to the global pandemic and the many challenges local businesses experienced, the Transtech Engineers team developed and implemented a unique First Responders Appreciation Initiative that collaborates with local Chambers, supports local restaurants, and appreciates our community’s First Responders. The Transtech team personally picks up the meal orders and delivers them to our First Responders. So far to date, we are proud to share that Transtech’s First Responders Appreciation Initiative has provided over 350 meals and beverages from 13 local restaurants in 8 cities serving 6 Police/Sheriff Stations and 13 Fire Stations.

Youth Committee Pedestrian
Safety Booth
Girls Leadership & Mentoring
(GLAM) Workshop At
Magnolia Science Academy
STEM Workshop At The Annual
Geranium Festival & Artwork
STEM Booth at the Concerts
In The Park
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Section 2 – Qualifications and Experience of Firm and Key Team Members 2.5 Technical Proposal

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B. STAFF QUALIFICATIONS

1. Staff General Qualifications
Transtech has been in business for 33 years and provides municipal services to approximately 70 public agencies. Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel.

Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements.

Transtech has a large pool of well experienced in-house staff readily available to respond and provide services in a timely, efficient, and cost-effective manner.

2. Contract Principal
AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer
• City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.

He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi-disciplinary teams, including:
• Capital Improvement Program project management and delivery • Real Property/Right of Way acquisition and management • Traffic and Transportation engineering
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• Private Development/Entitlement process review and approval • Maintenance and Operations including roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet
• Special Districts, Landscape/Lighting Assessment
• Electric Utility

3. Key Project Staff Resumes

3.1 CATEGORY 1: ON-CALL TRAFFIC ENGINEERING SERVICES
KEY PROJECT STAFF RESUMES:

BAHMAN JANKA, TE, Sr. Traffic Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Traffic Engineer
Highlights
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.

He has served as City Traffic Engineer and Transportation Director for public agencies, including:
• City of Pasadena, California: Transportation Administrator • City of Santa Clarita, California: City Traffic Engineer • City of Fremont, California: Associate Transportation Engineer • City of Palo Alto, California: Associate Transportation Engineer • Entranco Engineers, Bellevue, Washington: Transportation Engineer.

NORMAN CAESAR M. BACULINAO, PE, TE, Sr. Traffic Operations Engineer Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil and Traffic Engineer
Highlights
Mr. Baculinao has 30 years of experience in Traffic Engineering. He has strong Traffic Signal System Operation experience, including Traffic Management Centers or TMC. He is technology oriented and has extensive working knowledge of new (Intelligent Transportation System) ITS standards, the System Engineering Process; Traffic Signal System Integration, Video Detection, CCTV systems, twisted pair communication system, fiber optic cables, Ethernet, Light Emitting Diode (LED) signals, Red Light Camera Systems, etc.

His experience includes:
• County of Ventura, California: Traffic Engineering Manager • City of Pasadena, California: Traffic Engineering Manager • City of Santa Clarita, California: Associate Traffic Engineer • City of Stockton, California: Assistant Traffic Engineer • City of Roseville, California: Assistant Traffic Engineer JANA ROBBINS, PTP, RSP, Sr. Transportation Planner
Education
• BA, Cal Poly Pomona
Registrations/Certifications
• Licensed Professional Transportation Planner
Highlights
Ms. Robbins has over 25 years of experience. She serves as one of Transtech representatives at various Cities, prepares traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies, traffic calming reports, parking studies, responds to requests from Public and City Officials and attends Traffic Commission, Planning Commission, City Council Meetings as well as Design Review Board PAGE 690 of 1107
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meetings. On behalf of client Cities, reviews traffic impact studies and parking analysis submitted by developers and represents contract Cities at Commission meetings when these projects are reviewed.

She works directly with staff in the departments of public works, planning, engineering, and community development at each client city. She attends community forums and neighborhood block meetings to discuss and answer questions about current and future traffic conditions. She prepares traffic impact studies for development projects in Southern California, which involves the coordination with developers, as well as local and regional agencies.

ALI F. ZAGHARI, PE, PMP, Sr. Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Zaghari has over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director (DDD) for Traffic Operations at Caltrans District 7 in Los Angeles. As a member of District 7 Executive Team, Mr.

Zaghari was responsible for policy, development and implementation of the traffic operations assets and the safe mobility of all users of the State Highway System (SHS) consisting of approximately 1500 center miles of freeways and conventional highways in Los Angeles and Ventura counties. He managed an operating budget of approximately $70M encompassing both operations management and capital outlay support needs. The organization under his leadership included critical functions such as Intelligent Transportation Systems (ITS), Traffic Design, District Traffic Manager (DTM), Corridor Management, System Performance, and Encroachment Permits.

MELISSA DEMIRCI, RSP, Associate Traffic Engineer
Education
• BS Civil Engineering, Cal Poly Pomona
Registrations/Certifications
• Licensed Roadway Safety Professional
Highlights
Ms. Demirci has approximately 8 years of experience in Project Management, Transportation and Traffic Engineering, and Grant Writing. She has her BS Degree in Civil Engineering from Cal Poly Pomona. She has worked in the Public Works Department and assists in the preparation of staff reports, contract administration, RFP preparation, CIP Budget preparation, bid analysis, budgeting, traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies, traffic calming reports. Her prior experience includes working at the City of Los Angeles, Mayor’s Office Energy and Environment Team while completing her civil engineering degree at Cal Poly Pomona.

KAREN VIGIL, EIT, PTP, RSP, Associate Traffic Engineer
Education
• BS Civil Engineering, Cal Poly Pomona
Registrations/Certifications
• Licensed Professional Transportation Planner, Licensed Roadway Safety Professional Highlights
Ms. Vigil has 8 years of experience in City Traffic/Transportation Engineering/Planning. She serves as one of Transtech representatives at various Cities, prepares traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies, traffic calming reports, parking studies, responds to requests from Public and City Officials and attends Traffic Commission, Planning Commission, City Council Meetings as well as Design Review Board meetings. She works directly with staff in the departments of public works, planning, engineering, and community development at each client city. She contacts, meets with residents representing city staff in assisting in the resolution of local traffic problems and concerns. After meeting with residents, she prepares and presents reports and recommendations to various city staff and agencies. She attends community forums and neighborhood block meetings to discuss and answer questions about current and future traffic conditions.

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3.2 CATEGORY 2: ROADWAY AND STRUCTURES ENGINEERING
KEY PROJECT STAFF RESUMES:

CARLOS A. PINEDA, PE, QSD, QSP, LEED, Project Manager (Service Category: Design Services) Education
• BS in Civil Engineering,
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in civil engineering and project management. He has extensive experience working for both private and public sectors. He has participated on numerous multi-disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects.

Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, water and wastewater projects, ADA retrofit, and safe routes to school projects. He has a good understanding and knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Private sector design experience covers a wide range of projects including residential master planned communities and “in tract” residential improvements. In-tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.

MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer
Education
• BS in Engineering
Registrations/Certifications
• RE Academy, Caltrans
• Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection – High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He has served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
o Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects, including Development Review and Plan Check, Design and Project Management.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s municipal services contract and later as City Engineer and Interim Director of Public Works under the City.

DAVID RAGLAND, PE, PLS, QSD, QSP, Sr. Engineer
Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Registered Civil Engineer
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• Licensed Land Surveyor
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in civil engineering. He has managed numerous multi-disciplinary teams dealing with the planning, engineering, entitlement, environmental permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction.

MOHAMMAD MOSTAHKAMI, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Mostahkami has over 35 years of experience. His experience includes working for various Public Agencies as Public Works Director, City Engineer, Project Engineer, Plan Checker, Designer, including for the Cities of:
• Downey, PW Director
• South Gate, PW Director, City Engineer,
• Arcadia, Civil Engineer.

JOSEPH DEPERALTA, PE, QSD, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Peralta has approximately 30 years of experience. His experience includes working as contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. His experience includes dealing, coordinating and navigating thru the permitting processes with municipal, county and state level and other governmental agencies, architects and consultant, utility companies, and regional entities, including Caltrans, Water Quality Board, AQMD, US Corps of Engineers, Department of Fish and Game, Union Pacific Railroad and others.

JEFFREY KAO, PE, CBO, CASp, ICC Certified Building Official, Plans Examiner and Inspector Education
• MS, BS Civil Engineering, Cal Poly
Registrations/Certifications
• Registered Civil Engineer; CASp
• ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.

CEM AYAN, PE, ICC Certified Plans Examiner, and Inspector Education
• M.S., B.S. in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
• ICC Certified Plans Examiner, Inspector
Highlights
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• Experience includes working as Structural Design Engineer.

Mr. Ayan has approximately 20 years of experience in engineering and construction. He works at various Transtech Contract Cities as Plan Checker and Deputy Building Official. His experience also includes both working for a construction company as construction engineer and for consulting firms design firms as design/field construction engineer. His field construction experience includes site start-up, site grading/paving/concrete work, excavation, backfill, vertical survey, storm & wastewater collection, shallow/deep foundation, structural work, M&E, brick work, gable/hip/flat roof, interior/exterior architectural finish, and CM/PM activities.

3.3 CATEGORY 5: PROJECT MANAGEMENT
KEY PROJECT STAFF RESUMES:

OKAN DEMIRCI, PE, QSD, QSP, MBA, Sr. Project Manager
Education
• BS in Engineering
Registrations/Certifications
• Registered Civil Engineer
• Caltrans Resident Engineer Academy
Highlights
Mr. Demirci has approximately 12 years of experience. Mr. Demirci serves as Assistant Public Works Director, City Engineer, CIP Program Manager at Transtech’s Contract Cities and provides technical and management support. Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM). Mr. Demirci works as CIP Program Manager at various Transtech’s Contract Cities, and manages various capital improvement programs including state and federal funded programs.

Mr. Demirci’s experience also includes working as Resident Engineer, Project Manager and Construction Manager on various projects (including federal and state funded projects). He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies. Examples of his project experience includes:
• City of Chino, CIP Program Manager
• City of South El Monte, CIP Program Manager
• City of Monterey Park, CIP Program Manager
• City of Commerce, CIP Program Manager
• City of Temple City, CIP Program Manager
• City of Cudahy, CIP Program Manager
AZITA FAKOORBAYAT, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Ms. Fakoorbayat’s experience includes working at public agencies, as well as in private consulting.

Recent Experience with Transtech’s contract Cities:

Contract CIP Project Manager, City of Chino: As contract CIP Project Manager, coordinate various CIP PAGE 694 of 1107
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projects throughout project design phase, including concrete, asphalt, storm drain, sewer, water, grading, traffic signal, accessibility. Conduct design review, PS&E review, constructability and biddability review, and manage design phase of various CIP projects, and manage and coordinate various CIP projects with various design engineers to ensure project design phases are completed within time and budget, and proceed with construction.

Public Agency Experience:
• Principal Engineer, City of Costa Mesa, CA
• As Principal Engineer, perform a broad range of highly complex and professional • Civil Engineer I, Pierce County Public Works Utilities and Transportation • Services, Design Section, Tacoma, WA
• Assistant City Engineer, City of Sumner, Sumner, WA
Private Consulting Experience:
• Senior Project Manager, Afb Group, Laguna Niguel, Ca
• Senior Project Manager, Berryman & Henigar, Santa Ana, Ca • Project Manager, CNC Engineering, Newport Beach, Ca
• Senior Design Engineer/ Project Manager, Harding Lawson Associates Group Inc., Bellevue, Wa JOHN OSKOUI, PE, Sr. Engineer
Education
• MS, Structural Engineering, Cal-State Fullerton
• BS Civil Engineering, University of North Carolina
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Oskoui, has over 35 years of past experience in City and County Public Works and has worked at several public agencies in Southern California:
• City of Downey – Assistant City Manager and Public Works Director • Anaheim Union HS District – Director of Planning, Design and Construction • Advanced Applied Engineering – Vice President of City Services • Long Beach Unified School District – Director of Maintenance and Work Control • City of Lynwood – Engineer/Assistant PW Dir/Director of Facilities At Transtech. Mr. Oskoui serves as one of the Sr. Staff members in Transtech’s Municipal Services Team and manages various Capital Improvements Projects.

Mr. Oskoui has a broad knowledge of local government operations, including implementation of broad policy goals and strategic programs, and development and implementation of innovative and efficient service delivery models, He has successfully administered and managed complex construction programs including utilization of alternative project delivery methods. Mr. Oskoui is well versed in public outreach and interaction with citizenry groups, committees and stakeholders. Mr. Oskoui has excellent working relationship and rapport with regional and sub-regional governmental/regulatory agencies.

Mr. Oskoui’s experience includes working at public agencies, as well as in private consulting. • Assistant City Manager, City of Downey, CA, December 2011- September 2022 • Director of Public Works. City of Downey, CA. July 2010- February 2015 • Director of Planning, Des, Constr. Anaheim Union High School District, CA, July 2007- July 2010 • Vice President of City Services, Advanced Applied Engineering, Brea, CA, July 2004- July 2007 • Director of Maintenance, Long Beach Unified School District, Long Beach, CA, July 1997- July 2004 • Engineer/Assistant PW Dir/Director of Facilities, City of Lynwood, CA, August 1985- July 1997 ZIAD Y. MAZBOUDI, PE, QSD, QSP, CPSWQ, Sr. Engineer, Engineering and Project Management Support Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer, QSD, QSP, CPSWQ, CPESC, LEED AP Highlights
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Mr. Mazboudi has 34 years of progressively responsible, diversified experience in public works, engineering, utilities, development engineering, facilities maintenance, sustainability, environmental programs and project management in both the public and private sector, supported by a strong educational background in civil engineering, geographic information systems, water quality/urban runoff, and environmental programs. His experience includes:
• City of San Clemente - PW Department, Deputy Director/Engineering • City of San Juan Capistrano - PW/Utilities Department, Senior Civil Engineer • City of Westminster - PW Department, Associate Civil Engineer/Development Engineer • City of La Habra - PW Department, Assistant Civil Engineer.

Special International Projects:
• US Green Building Council (www.usgbc.org), Egyptian Green Building Council (EGBC) Represented the US Green Building Council, to assist in the formation of the EGBC. Provided lectures on the role of government in Green Building and on the US Green Building Program, LEED. • USAID International Development Agency (www.usaid.gov), In partnership with USAID and ICMA Kingdom of Jordan Commercial/Industrial Environmental Audit In partnership with USAID and ICMA, developed a training manual for the audit of commercial and industrial facilities in Jordan.

His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director (DDD) for Traffic Operations at Caltrans District 7 in Los Angeles. As a member of District 7 Executive Team, Mr. Zaghari was responsible for policy, development and implementation of the traffic operations assets and the safe mobility of all users of the State Highway System (SHS) consisting of approximately 1500 center miles of freeways and conventional highways in Los Angeles and Ventura counties. He managed an operating budget of approximately $70M encompassing both operations management and capital outlay support needs. The organization under his leadership included critical functions such as Intelligent Transportation Systems (ITS), Traffic Design, District Traffic Manager (DTM), Corridor Management, System Performance, and Encroachment Permits.

KEITH A. WYATT, Sr. Project/Construction Manager
Education
• BA, UC Irvine, CA
Registrations/Certifications
• Union Carpenter Apprenticeship School
• 10-Hr, 30-Hr. OSHA
• SWPPP Certified
• FEMA Training: IS-3, IS-100.PWb, IS-200.b, IS-325, IS-552, IS-556, IS-700.a, IS-800.a, IS-803, IS-806, IS-809, IS907 • ICC: Building, Electrical, Mechanical, Plumbing
• OSHA 30 Hour Trained
Highlights
Mr. Wyatt has approximately 25 years of experience in the construction field in building and engineering/public works projects. He has worked in the capacity of superintended, project manager and construction manager for consulting firms, as well as construction companies. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building). The projects include, but not limited to, construction of new buildings, seismic upgrades, ADA upgrades, TI improvements, site development, roads, parking facilities, utilities, etc. The type of buildings include community centers, schools, hospitals, warehouses, distribution centers, and various other projects. He managed projects which involved Local Agencies; CA Department of General Services (DGS); CA Department of State Hospitals (DSH); CA Division of the State Architect (DGS); CA Office of Statewide Health Planning and Development (OSHPD). He has managed PAGE 696 of 1107
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projects under Design-Bid-Build, Design-Build, Construction Manager/GC at Risk, Multi-Prime delivery methods. He has extensive experience in all phases of projects, including planning/development, entitlement and permitting bidding, construction, close-out, full-life cycle, project workflow, operations/systems development, scheduling, estimating, cost and budget control, contract negotiations, change order management, bid preparation, safety. He has worked for Construction Management Consultants and General Contractors in various capacities (Director of Construction, Project Manager, Construction Manager, Owner Representative, Construction Superintendent).

4. Project Experience

4.1 CATEGORY 1: ON-CALL TRAFFIC ENGINEERING SERVICES
Following are few examples of projects representative of Transtech’s experience in this service category:

In addition to providing many diversified services to approximately 70 agencies, we are also providing Traffic Engineering and Transportation Planning Services, including serving as Contract City Traffic Engineer for several agencies:
 City of Commerce - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official
 City of Temple City - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official
 City of South El Monte - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official
 City of West Covina - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official
 City of Alhambra - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official
 City of Rosemead - Services Provided: Contract City Engineer, Contract City Traffic Engineer  City of Maywood - Services Provided: Contract City Engineer, Contract City Traffic Engineer  City of Cudahy - Services Provided: As-needed Traffic Engineering Services; CIP Services; Building & Safety Plan Check Services
 City of Monterey Park - Services Provided: As-needed Traffic Engineering Services; CIP Services; Building & Safety Services
 City of Big Bear Lake - Services Provided: As-needed Traffic Engineering Services; CIP Services; Building & Safety Plan Check Services
 City of Rialto - Services Provided: As-needed Traffic Engineering Services  San Manuel Tribe and Casino - Services Provided: As-needed Traffic Engineering Services; Engineering PAGE 697 of 1107
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Services; CIP Services; Building & Safety Services
 City of Lancaster - Services Provided: As-needed Traffic Engineering and Transportation Planning Services  City of Yorba Linda - Services Provided: As-needed Traffic Engineering Services  City of Norwalk - Services Provided: As-needed Traffic Engineering Services; Building & Safety Services  City of Pomona - Services Provided: As-needed Traffic Engineering Services  City of Moreno Valley - Services Provided: As-needed Traffic Engineering Services; Building & Safety Services
 City of San Bernardino - As-needed Traffic Engineering Services Sample Relevant Work Products:
• Sample Traffic Study prepared by Transtech:

Sample Traffic Study1
Sample Traffic Study2
Sample Traffic Study3
• Sample comments for a traffic study reviewed by Transtech:

Sample Traffic Study Review1
Sample Traffic Study Review2
Sample Traffic Study Review3
• Sample Traffic Signal Warrant Study prepared by Transtech:

Sample Traffic Signal Warrant Study
• Sample Stop Sign Warrant Study prepared by Transtech:

Sample Stop Warrant Study
• Sample School Site Traffic Safety Study prepared by Transtech:

Sample School Site Traffic Safety Study1
Sample School Site Traffic Safety Study2
• Sample Speed Hump Study prepared by Transtech:

Sample Speed Hump Study
• Sample Parking Study prepared by Transtech:

Sample Parking Study
• Revive West SGV: The AT P Gap Closure Project, San Gabriel Valley Council of Governments FY 2022- 2025 MSP Active Transportation, Bus System Improvements, and First/Last Mile Funding Application Sample Traffic Improvements Study and Review
• Sample Traffic Signal Plan:

Sample Traffic Signal Plans
• Examples of Community Traffic Workshops:
o Traffic Engineering Workshop and Pedestrian School Safety Discussion: As part of our CBE Program Transtech staff hosted a workshop with the Temple City Youth Committee going over the specific traffic concerns that they brought up at prior events regarding the area around Temple City High School. The workshop highlighted what goes into preparing a traffic engineering report and the various items that recommendations are based on such as existing conditions, traffic PAGE 698 of 1107
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counts, field observations, accident history, etc. The workshop was also an open discussion and reviewed the possible options/projects addressing the concerns the youth committee had around their High School. From there at no cost to the city as part of our CBE program, we conducted an engineering traffic analysis of existing conditions and potential traffic improvements near the school and presented these to City Council. During our field work we conduced traffic counts. Student’s part of the Youth Committee also participated in the count collected process as part of our CBE program. o Temple City Youth Committee Pedestrian Safety Booth: The Transtech Team volunteer their time and at no cost to the City prepared traffic safety brochures working together with the youth committee to educate the community about road safety for motorists, pedestrians, and cyclists. This particular event was held to coincide with another City event to be able to capture many community members. Transtech joined the Temple City Youth Committee in hosting the booth that focused on pedestrian safety and included surveys for the community to fill out related to the types of traffic improvements they would like to see around the City, their frequency of using different modes of transportation (walking, cycling, driving), and other traffic related questions. o Virtual Community Workshop re Traffic Study: One of the Cities where Transtech serves as City Engineer and City Traffic Engineer is the City of West Covina.

Recently, Transtech conducted a virtual Community Workshop for a Traffic Safety Study. Please visit the Workshop Page at
www.onlinecityservices.com/citrus-cameron.

4.2 CATEGORY 2: ROADWAY AND STRUCTURES ENGINEERING
Following are few examples of projects representative of Transtech’s experience in this service category:
• 2016, 2017, 2018, 2019, 2020, 2021, 2022 Annual City-wide Street Rehabilitation Project, City of Commerce:

Prepared Design/PS&E as well as provided construction management and inspection services. Cost:
$20m.
• 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022 Annual City-wide Street Rehabilitation Project, City of Temple City: Prepared Design/PS&E as well as provided construction management and inspection services.

Cost: $10m.
• 2019, 2020, 2021, 2022 Annual City-wide Street Rehabilitation Project, City of West Covina: Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $3m. • Water Improvement Project, Location 2, Nicolet St., Cottonwood Rd., George St., 12th St., 114th St., City of Banning: The project involved installation of new 8” and 12” D.I. watermain, water service laterals, fire hydrant, water meters and other miscellaneous improvements. Cost: $1.5m. • Agnes Ave Water and Sewer Improvements, City of Lynwood: The project involved installation of waterline, sewer line, and street rehabilitation, AC reconstruction, concrete improvements. Completed:
2021. Cost: $3m.
• CSUSB (Cal State SB University) San Bernardino Campus Access Road: Prepared PS&E and provided construction administration for the project. Improvements included approximately 1-mile street, water, landscape, grading, drainage, street lighting and various other improvements. Cost $5m. • City of San Bernardino Campus Parkway Roadway Design: Prepared PS&E as well as provided construction management and inspection services for the project. Improvements included street, water, sewer, storm drain, landscape, street lighting, traffic signal, and signing and striping. Cost $6m. • Alameda Corridor Agency East (ACE) Rail Grade Crossing Jumpstart Improvement Project: Prepared PS&E for Federally Funded Jump Start Improvement Package #1-Rail Grade Crossing Improvements for PAGE 699 of 1107
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Alameda Corridor Agency East (ACE). Project involved 6 agencies and 14 locations in Los Angeles County. Work involved roadway realignment and reconstruction, signalization, traffic control, and construction phasing as well as related improvements such as storm drain, water, sewer landscaping, underground utilities, etc. Cost $8m.
• Shandin Hills Specific Plan: Provided planning engineering services for the preparation of the Specific Plan and Tentative Map. The project is a proposed 240-acre 1049 dwelling unit community in the City of San Bernardino. Drafted the Specific Plan and prepared the master tentative map. • Arrowhead Springs Specific Plan (including annexation into the City): Approximately 4,000-acre site at the foothills of San Bernardino Mountains, and includes 1,500 to 2,000 residential units, 1,000,000 square feet of commercial and office space, 199-acre/18-hole public golf course, renovation, and reuse of the historic Arrowhead Springs Hotel with a new 115 room annex, new 300-room hotel, a conference center, 14-acre corporate office area.
• Eagle Bice, Muscupiabe Land Area Infrastructure Master Plan (Devore area in San Bernardino): Drainage, Sewer and Water Master Plan: Approximately 500-acre area for future 1,100-unit master planned community. The project also included a full infrastructure (roadways, storm drain, water, sewer, parks, and utilities) needs and assessment and cost analysis for this future development. • University of California, Riverside, West Campus Infrastructure: Prepared West Campus Infrastructure Development Design/Study, which identified utility and surface infrastructure requirements, and how these improvements could be phased to accommodate proposed campus growth, for an area of 236.8 acres to support approximately 5 million gross square feet of academic, research, support, and student housing facilities.
• City of San Bernardino Water Projects: Design and construction management of 3500 feet of 20 to 36- inch ductile iron water transmission main in the City of San Bernardino for the development of University Park. Design of over 10,000 feet of 8 thru 12-inch DIP water main for water distribution. Structural arch design for road crossing over the Dept of Water Resources 109-inch Santa Ana pipeline. • City of Riverside Water Projects: Water distribution analysis and computer modeling for University of California Riverside West Campus expansion infrastructure project. • Eastside Water Treatment Facility (EWTF) Phase 2 Expansion, City of Chino: The project involved the expansion of the treatment capacity at the EWTF from 3,500 gallons per minute (gpm) to 7,000 gpm which includes pre-filters, Granular Activated Carbon (GAC) vessels, and an ion exchange system, construction of dual brine pipelines. Construction is in progress, scheduled to be completed in late 2022. Cost: $20m. • Brewster Ave Water and Sewer Improvements, City of Lynwood: The project involved installation of waterline, sewer line, and street rehabilitation, AC reconstruction, concrete improvements. Completed:
2021. Cost: $1.5m.

Following are few Sample Projects Representative of Transtech’s Experience in Development Plan Check and Inspection:

Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m).

This development includes 24-unit condominiums and 4 single family homes.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Engineering Plan Check, Map Check, and Permit Inspection. • Building Plan Check and Inspection.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

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Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m). This development includes 13 buildings with 70 residential units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development (Valuation $20 m). This development includes one-story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23 m). This development includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20 m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation oncology department and infusion department.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40 m). This development includes 158-unit residential homes.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

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4.3 CATEGORY 5: PROJECT MANAGEMENT
Examples of projects representative of Transtech’s experience in this service category:

A variety of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
Examples of Street Improvements/Infrastructure (Type A-Engineering) Projects:
• Since 2013, Annual Street Rehab Program, City of Temple City • Since 2015, Annual Street Rehab Program, City of Commerce • Since 2019, Annual Street Rehab Program, City of West Covina • Since 2018, Annual Street Rehab Program, City of South El Monte • Since 2018, Annual Street Rehab Program, City of Cudahy • Since 2019, Annual Street Rehab Program, City of Maywood • Riverside Dr Street Rehab Project, City of Chino
• El Prado Rd Reconstruction Project, City of Chino
• Eastern Ave, Full Depth Reclaimed Pavement Rehab Project, City of Commerce • Temple City Blvd Rehabilitation Project, City of Temple City (Fed. Funded) • Washington Blvd, Widening, Reconstruction Project, City of Commerce (Fed. Funded) • Rosemead Blvd, Bikeway, Reconstruction, Beautification Project, City of Temple City (Fed. Funded) • FY 17/18 Lerma and Alessia Pavement Rehabilitation, City of South El Monte (CDBG Funded) • Alley Rehabilitation Project (MS-161, City of Chino (CDBG Funded • Cactus/Nason Street Improvement Project, City of Moreno Valley (SLPP Funded) • HSIP Cycle 4, Traffic Signal Improvements at Various Locations, City of Commerce (Fed. Funded) • HSIP Cycle 6&7 Programs, Citywide Traffic Signal Improvements, City of South El Monte (Fed. Funded) • HSIP Cycle 6, El Monte Ave, Temple City Blvd, and Various Citywide Locations, City of Temple City; (Fed. Funded) • HSIP Cycle 6&7 Programs, Atlantic Ave & Salt Lake Ave Traffic Signal Improvements, City of Cudahy; (Fed. Funded) Washington Boulevard Widening and Reconstruction Project ($40M): Transtech provided CM/CI/Resident Engineer,
Inspector, Office Engineer Services. The project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape, Improvements at I-5 and at 710 Freeways ramps. The project was federally funded and was managed in compliance with Caltrans Local
Assistance Procedures Manual. The project was also a
Caltrans Oversight Project.

AWARD: This project was recognized as one of the projects of the year as part of the 2017 American Public Works Association (APWA) BEST Award, in the category of Transportation Projects.

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Rosemead Boulevard Improvements Project ($20M): Located in the City of Temple City, this was a Federally Funded project.

Funding also included METRO Measure R and Prop C Funds.

Transtech provided Project, Program, Construction
Management, Resident Engineer, Inspection, Federal
Compliance, Labor Compliance and Office Engineer
Services. The project included protected bike lanes,
widening and reconstruction of 2 miles of roadway.

AWARD: The project has achieved numerous awards including a 2013 Planning Excellence in Implementation Award from the American Planning Association, the 2014 Quality of Life Merit Award from the American Society of Landscape Architects, the 2014 Merit Award for Urban Design from the California Council of the AIA and was voted one of the “best 10 new bike lanes of 2014” from the PeopleforBikes organization.

Atlantic Boulevard Corridor Improvement Project ($20M): This was a Federally Funded project in the City of Commerce.

Transtech provided turnkey services included construction management, resident engineer, inspection, office engineer, and funds coordinator. The project was a major street
reconstruction and beautification project along Atlantic Boulevard which improved mobility for pedestrians, trucks, and vehicles as well as provided corridor beautification with landscaped medians and other elements.

AWARD: This project was recognized as one of the projects of the years as part of the 2020 American Public Works Association (APWA) Project of the Year Award, in the category of Transportation Projects.

Cactus Avenue and Nason Street Improvements and 135’
Span Bridge Project ($21M): This project was part of the State Local Partnership Program SLPP Grant in the City of Moreno Valley ($21M). Transtech provided construction
management, resident engineer, inspection, and office
engineer services.

AWARD: This project was recognized with a project achievement award by the Construction Management Association of America (CMAA) for Construction Management Services under the Public Works Category for $11M-$50M ranged projects.

Eastern Avenue Rehab Project ($1.5M): Located in the City of Commerce, this project was funded through City’s Measure AA Funds. The project involved Full Depth Reclaimed
Pavement Rehabilitation. Transtech provided construction management and inspection services.

AWARD: This project was recognized as one of the projects of the year awards as part of the 2017 Outstanding Local Streets and Roads Project Award Program in the Category of Roads for Efficient & Sustainable Road Maintenance, Construction & Reconstruction Projects.

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Rte 71/Mission Bl Grade Separation Project ($40M): This project was a Federally Funded project located the City of Pomona and included construction of a bridge/grade
separation. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services. Caltrans was the oversight/jurisdictional Agency.

Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project was a Federally Funded project. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services. The project involved bridge widening, retrofit, and beautification elements.
26th Street Rehab and Metrolink Station ($1M): This project was Federally Funded in the City of Commerce and included
rehabilitation of 26th Street, and Metrolink Station parking lot rehab, station platform improvements, landscape and
lighting. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.

ATP Citywide Crosswalk and Pedestrian Safety Improvement Project ($1.2M): Located in the City of Cudahy, this project included safe routes to school pedestrian safety
improvements near schools and pedestrian activity centers.

Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services.

El Monte, Temple City Blvd, and Various Citywide Locations HSIP Projects ($1.8M): Located in the City of Temple City, this project was a Federally Funded through Highway Safety
Improvement Project (HSIP) program. It included asphalt roadway resurfacing, markings & striping, traffic safety improvements such as updated traffic signal heads and
speed radar feedback signs, and updated street signage.

Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services.

Middleton Street Elementary School Safe Routes to School Improvements Project ($500K): Located in the City of
Huntington Park, this project was part of the Safe Route to School program and included pedestrian safety
improvements, bulb outs, ADA compliant PCC curb ramps,
sidewalk improvements, updated signage, striping and
markings. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.

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Slauson Avenue ADA Improvements and Tree Replacement
Project ($1.5M): Located in the City of Commerce, this
project was funded through City’s Measure AA Funds. The project included removal of 149 overgrown Ficus trees that displaced the sidewalk in some areas up to 2 feet high and replaced them with new ADA compliant sidewalk and
planted 433 drought tolerant trees in their place. Transtech provided construction management and inspection,
services.

Parking Lot Improvements Projects ($550K): Located in the City of Temple City, this project included new parking lot signage, asphalt resurfacing, construction of trellis, new lighting, electrical vehicle charging station infrastructure, landscaping, and drainage. Transtech provided construction management, and inspection services.

Examples of Vertical (Type B-Building) Projects:

City of Whittier, Uptown Parking Structure ($12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic panels. The project was delivered as DBB.

Transtech served as Construction Manager. This project is located in Whittier.

Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of the parking structure, public plaza, and other improvements.

Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimilliondollar facility which was 2 years behind schedule. Within 5 months, Transtech brought the construction to substantial completion level allowing the City to start the move-in process, and 2 months after, the facility was opened for public use.

Garfield Avenue Parking Structure ($8.5M): This project included a 5- story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and Downtown Redevelopment. Transtech provided plan check, inspection, construction management and owner representative services.

Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project.

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City of Alhambra Civic Center Library Project ($25M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage.

City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25M): This project included The Parking Structure involved the construction of a 3-level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.

Examples of Park Projects:

Ontario Great Park DB (Design-Build
Project). ($45M): The project is being
delivered under DB delivery.

Transtech is City’s Owner’s
Representative/Program Manager.

City of Temple City, Primrose Park
($4M, Prop 68 Funding): The project
included constructing a new park with
playground, landscaping, parking lot,
concrete plaza, lighting, drainage,
ADA improvements.

City of Monterey Park, Citywide
Parks Improvement Project
($6.5M): This project included
installation of park equipment
(playground, picnic shelters,
benches), construction of ADA
improvements at 13 parks.

City of Commerce/Caltrans, I-5
Freeway/Washington Bl SB on and off
Ramps Landscape Improvements
($3M, Federally Funded): The project
included, Landscape, Improvements
at I-5 and at 710 Freeways ramps.

City of Alhambra, Almansor Park
Improvements Project ($2.5M): The
project included construction of new
basketball courts, restroom facilities,
shade structure, new drainage
systems, new lightings, and updated
landscaping and irrigation, and PCC
walkways.

City of Cudahy, Soccer Field
(synthetic turf) and Park
Improvements Project ($2M,
CDBG Funded): The project
included constructing a new
soccer field with artificial turf on
existing baseball field,
landscaping, parking lot,
concrete plaza, lighting,
drainage, ADA improvements.

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City of Huntington Park, Salt Lake
Park Splash Pad Project ($1M): The
project included installation of splash
park.

City of Fontana, South Fontana Park
($15M): The project included an 18-
acre park with 4 artificial turf
soccer/football fields, sports lighting,
playground/tot lot, walking path, 2
Restroom/Concession Building, shade
structures, fencing. Transtech is
providing inspection services.

City of Temple City, Pocket
Park/Parking Lot Improvements
Projects ($1M): The project
included new park/parking lot
signage, trellis, landscaping,
drainage, lighting, electrical
vehicle charging station
infrastructure for future
implementation.

Transtech also has experience in managing DB (Design-Build) Projects in compliance with CA Public Contract Code, CHAPTER 4. Local Agency Design-Build Projects.
• 2022 APWA AWARD WINNING DB (Design-Build) PROJECT MANAGED BY TRANSTECH C-BLOCK PARKING STRUCTURE, City of Ontario, Completed in May 2022 Project received 2022 Projects of the Year APWA Award
Award Category: Facilities
Facilities, including parking structures, transit facilities, rail stations, recycling facilities, fiber optics, energy generation & substations, zoos, communications, and public works yards.

Population Division: 100,000 to 200,000
Project Cost: $11 m
Link to Project Info: ONTARIO, C BLOCK DB PARKING STRUCTURE • Ontario Great Park (DB Delivery) ($45M) (Pre-qualifications DB RFP issued and pre-qualified DB Entities selected) • City of Alhambra, Mosaic Parking Structure (DB Delivery) ($6M) • Ontario City Hall Annex and PS (DB Delivery) ($50M) (Pre-qualifications DB RFP issued and pre-qualified DB Entities selected)
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Section 3
References
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Section 3 – References 3.1
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CITY OF WEST COVINA (Year started and completed: 2019 – Ongoing Service) Reference Contact:
• David Carmany, City Manager; T: 626-939-8401 E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Reference Contact:
• Andrew Ho, Community Development Director; T: 626-570-5041; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF TEMPLE CITY (Year started and completed: 2012 – Ongoing Service) Reference Contact:
• Bryan Cook, City Manager; T: 626-285-2171; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF SOUTH EL MONTE (Year started and completed: 2018 – Ongoing Service) Reference Contact:
• Contact: Rene Salas, City Manager, T: 626-579-6540, E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF COMMERCE (Year started and completed: 2003 – Ongoing Service) Reference Contact:
• Jose Jimenez, Development Services Director; T: 323-722-4805; E: [email protected] Services Provided:
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician  City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management Following are reference letters from the above references:

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Section 3 – References 3.2
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Section 3 – References 3.3
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Section 3 – References 3.4
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Section 3 – References 3.5
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Section 3 – References 3.6
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Section 4
Project Approach
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Section 4 – Project Approach 4.1
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Customer Care and Responsive Service Approach:
 Our services are founded on the principals of Total Quality Management for Total Customer Care and Satisfaction.
 All telephone calls or e-mails received are returned within the same working day, or the following day.

We take pride in our “Same Day Response” motto.
 Transtech also provides a 24-hour emergency contact number to its clients.  Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, including responding quickly and effectively to the walk-in, telephone, and electronic inquiries of the public related to our services. Responsiveness is an integral part of Transtech’s “Customer Care” service approach.
 Our Contract Principal will meet with the Client’s Project Manager frequently for service evaluation and address any areas for improvements.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach. While our service is always on an “as needed” basis, our responsiveness is on “full-time” basis.  Transtech understands the importance of being able to expedite certain projects, when requested, by the City. Transtech has sufficient staff and resources to expedite projects.  We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements.
 Transtech is an ISO 9001 certified firm in Quality Management Systems, this certification is based on a number of quality management principles including a strong customer service focus.

Structured Approach:

We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with an efficient and quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements.

The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project.
• Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems.

This requires extensive hands-on knowledge, experience and management skills of the people involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget. • Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform.

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Section 4 – Project Approach 4.2
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Project Control Systems:

Project controls are essential to keep complex construction projects on budget and on time. They help teams and stakeholders identify emerging risks early, before they become expensive, time-consuming problems.

With advance warning, these issues can be mitigated or avoided altogether. Project controls also give leadership the data they need to set realistic expectations, manage subcontractors, and plan with confidence. During the course of a project, program and project managers use controls to monitor time and cost expenditures and compare them to project lifecycle forecasts. They also rely on them to coordinate onsite execution with the milestones established during the design, procurement, entitlement, and preconstruction stages. The benefits of project controls are many. When they are put in place and used appropriately, they contribute to increased efficiency, decrease in delays and cost overruns, and fewer claims and costly litigation. Our staff has experience will all of the major document control software systems including Procore, Autodesk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way, and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.

Issues Tracking System:

An issue tracking system provides an easy way to document issues, assign responsible party, and view the status of how the issue resolution is progressing. Complete documentation of issues is critical to mitigate risks on current projects and prevent similar issues on future projects. When issue tracking is integrated with the project management system, all documentation, and communications related to the project become centralized to provide complete transparency into project status.

Quality Assurance Program:

During construction, an effective Quality Assurance Program will ensure the materials and workmanship incorporated into project conform to the requirements of the contract plans and specifications including approved changes. The main elements of a Quality Assurance Program are:
• Acceptance program
• Independent assurance program.

Value Engineering:

Depending on a project’s size, complexity and the owner’s requirements, Value Engineering may also be considered. The Value Engineering may consist of a systematic process of review and analysis of the project during the concept and design phases, by a multi-disciplined team of persons not involved in the project, may include recommendations such as:
• To improve the value and quality of the project.
• To provide the needed functions safely, reliably, and at the lowest overall cost. • To reduce the time to complete the project.
• To combine or eliminate otherwise inefficient use of costly parts of the original proposed design for the project.

Approach and Strategy For Managing, Negotiating, And Incorporating Changes In Project Scope:

Our approach and strategy is structured based on minimizing cost and schedule impacts, while evaluating change orders in a timely, fair and equitable manner.

A number of different factors can influence the development of Change Orders on projects, which can result from either foreseen or unforeseen conditions and may include:
• Design Modifications; Errors and Omissions; Changed Conditions; Additional/Reduced Work Scope; Owner-Directed Schedule Acceleration or Slowdown; Work Sequencing; Adjustments to Unit Pricing; PAGE 717 of 1107
Section 4 – Project Approach 4.3
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Force Majeure Delays; Added Cost Incentives; Delayed, Denied, or Restricted Access to a Project Site; Inappropriate Rejection of the Contractor’s Work; Delays to Owner-Supplied Services and Materials Our initial evaluation of a change order request incudes various elements:
• Is it already covered in the contract? Is it necessary to complete the work? Impact on the planned work? Will it affect or change the contractor’s planned method of performing the work? Will it cause a workcharacter change? Impact on the contract time? Methods of payment? Are there sufficient contingency funds? If not, can additional funds be obtained soon enough to prevent delays? Impacts on any regulatory conditions, permits, utilities, etc..

Change Order Documentation:
• We prepare the change order in a clear, concise, and explicit manner. A change orders should be easily understood by third parties reviewing it what work was performed without further explanation.

Project Partnering: Based on project’s size and complexity, Project Partnering may also be considered:
• Partnering is a relationship between the owner and the contractor, formed in order to effectively complete the contract to the benefit of both parties. Through trust, cooperation and teamwork, the goal is to resolve conflicts at the lowest possible level.

Contract Administration Approach (Caltrans LAPM):

For construction contract administration, we follow guidelines described in Caltrans Local Assistance Procedures Manual (LAPM). Maintaining complete and accurate files is a very important aspect of managing federally funded projects. Generally, whenever the local agency is unable to produce requested data or information, it is assumed by reviewing personnel that the required actions were either never performed or not properly recorded. Organized project files can minimize these negative assumptions.

Organization and content of the project file is one indicator of effective and efficient management of the project by the resident engineer. LAPM has been prepared to aid California local agencies scope, organize, design, construct and maintain their public transportation facilities when they seek Federal Highway Administration (FHWA) funded federal-aid or state funding. This manual describes the processes, procedures, documents, authorizations, approvals and certifications, which are required in order to receive federal-aid and/or state funds for many types of local transportation projects.

Additional Information regarding ARPA Funds:

The U.S. Department of Treasury used the standard Community Development Block Grant (CDBG) formula for determining the allocation of funds to metropolitan cities. The U.S. Treasury issued an Interim Final Rule with guidance on the funding allocation methodology, distribution process, and reporting requirements.

Transtech is also providing assistance to its contract Cities for the administration of these funds.

Additional Information regarding Coordination with CALTRANS:

Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements. One of our Sr. Staff Members, Ali Zaghari, who joined Transtech about 1 year ago, has over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director.

CIP Management:

Transtech manages Capital Project Program and maintains CIP Matrix and Schedule for various contract Cities. The CIP Matrix includes a detailed tracking info for each CIP, as well as a high-level project schedule status in bar chart format for various project phases. The CIP Matrix is updated frequently, and project status is presented to City Management at management meetings, as well as to City Council when directed by the City Management.

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Section 4 – Project Approach 4.4
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Section 4 – Project Approach 4.5
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Project Schedules:

Transtech has a proven track record for completing projects on time. As part of our role as Project Managers is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance with the original schedule and that related coordination with external/3rd parties/regulatory agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Project and Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.

Below are samples of schedules we work with.

SAMPLE PROJECT SCHEDULES, WHICH INCLUDES PROJECT PROGRAMMING/PLANNING, DESIGN, CONSTRUCTION PAGE 720 of 1107
Section 4 – Project Approach 4.6
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SAMPLE OF CONSTRUCTION SCHEDULE-PRIMAVERA FOR A LARGE CONSTRUCTION PROJECT (WASHINGTON BL $38M)

SAMPLE CONSTRUCTION SCHEDULE (SINGLE NTP AND SINGLE MOVE-IN PAGE 721 of 1107
Section 4 – Project Approach 4.7
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SAMPLE CONSTRUCTION SCHEDULE (MULTI NTP AND MULTI MOVE-IN SAMPLE 3-WEEK LOOK-AHEAD SCHEDULE

SAMPLE HOUR BY HOUR SCHEDULE FOR NIGHT-TIME

AND WEEKEND WORK
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Section 4 – Project Approach 4.8
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Sample Electronic Plan Checks:
• Following pages include sample snap shots of various types of electronic plan checks. • Also, links for each plan check is provided to review full plan check documents.

SAMPLE STREET IMPROVEMENT ELECTRONIC PLAN CHECK
Sample of an electronic plan check of a street improvement plan by Transtech (City of Commerce) Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer For complete plans checked electronically, please click on the following link:
https://www.dropbox.com/sh/3i5tqii0q7qhdxh/AADi-PTcNS59ITFaCUOC640Fa?dl=0 PAGE 723 of 1107
Section 4 – Project Approach 4.9
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SAMPLE MAP ELECTRONIC PLAN CHECK
Sample of an electronic plan check of a parcel map by Transtech (City of Temple City) Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer For complete plans checked electronically, please click on the following link:
https://www.dropbox.com/sh/cedfr61mvinwng1/AADZ0hxFmSS73EYyitHiaLpLa?dl=0 PAGE 724 of 1107
Section 4 – Project Approach 4.10
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SAMPLE BUILDING ELECTRONIC PLAN CHECK
Sample of an electronic plan check of a building plan by Transtech (City of Alhambra) Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer For complete plans checked electronically, please click on the following link:
https://www.dropbox.com/sh/pxxbvcnm9xqz40b/AABeFLjNSSNiLHcqd-gNt0hna?dl=0 PAGE 725 of 1107
Section 5
Conflict of Interest Statement
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Section 5 – Conflict of Interest Statement 5.1
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Transtech is not aware of any financial, business or other relationship with the City that may have an impact upon the outcome of this contract.

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Section 6
Contract Exceptions
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Section 6 – Contract Exceptions 6.1
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If selected by the City for this project, we will appreciate the opportunity of having our Attorney discuss the final contract language to ensure our insurance is in compliance with current laws and regulations and meets the City’s requirements with the City’s Attorney.
as part of City's total damages attributable to Consultant's proportionate percentage of fault as determine by a court of competent jurisdiction
as part of City's total damages attributable to Consultant's proportionate percentage of fault as determine by a court of competent jurisdiction
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Section 7
Insurance Requirements
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Section 7 – Insurance Requirements 7.1
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Following is a copy of Transtech’s current Insurance Certificate:

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PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
TRANSTECH ENGINEERS, INC.
13367 Benson Ave
Chino, CA 91710
This Professional Service Agreement (“the Agreement”) is made as of June 14, 2023 (the “Effective Date”), by and between TRANSTECH ENGINEERS, INC. (“Consultant”), a California corporation, and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

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RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2026 unless sooner terminated as provided in Section 5.0 of this Agreement. City may exercise up to two (2) 1-year extensions contingent on an annual appropriation of budget by the City Council and Consultant’s satisfactory performance.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $150,000 over the total duration of the contract or more than $50,000 per fiscal year (period between July 1 and June 30).

Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00). 2 of 14
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4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five (5) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made PAGE 734 of 1107
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for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.

Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. Ahmad Ansari is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United PAGE 735 of 1107
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States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: TRANSTECH ENGINEERS, INC.
13367 Benson Ave
Chino, CA 91710
Attn: Ahmad Ansari

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of PAGE 736 of 1107
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any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.

All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best’s rating no less than A:VIII unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability Coverage form (CG 0001); (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance; (3) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, (4) Professional Liability: Insurance Services Office Professional Liability Coverage form RHIC 6101. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this PAGE 737 of 1107
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Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (4) Professional Liability: $1,000,000 per claim/aggregate.

12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be canceled by Consultant except after 30 days prior written notice by First Class US mail has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) General Liability and Automobile Liabilitycoverage shall be primary insurance as respects City, its directors, officials, officers, employees, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant’s scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, and volunteers shall be excess of Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that City, its directors, officials, officers, employees, and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.

12.4. All insurance except Professional Liability and Workers’ Compensation required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, and volunteers.

12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant agrees that, at the option of the City Manager, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement. Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.

PAGE 738 of 1107
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13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. Indemnity for Design Professional Services. To the maximum extent permitted by law, Consultant shall indemnify, and hold City, its officials, officers, employees, volunteers, and agents serving as independent contractors in the role of City officials (collectively, “Indemnitees”), free and harmless from any and all costs, expenses liability, loss, damage or injury in law or equity, to property or persons, including wrongful death, to the extent arising out of any negligent acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement including without limitation the payment of all consequential damages and reimbursement of reasonable attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred as part of the City’s total damages attributable to Consultant’s proportionate percentage of fault as determined by a court of competent jurisdiction. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this agreement.

13.2. Other Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including reasonable attorneys’ fees and costs of defense (collectively, “Damages” hereinafter) not covered by Subsection 13.1, Consultant agrees to the maximum extent permitted by law, defend, indemnify, and hold Indemnitees free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of reasonable attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement

13.3. Consultant must obtain executed indemnity agreements with provisions identical to those in Sections 13.1 and 13.2 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or PAGE 739 of 1107
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claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, except for Claims arising from the negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of this Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure, or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

PAGE 740 of 1107
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17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

PAGE 741 of 1107
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24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith as part of total damages attributable to Consultant’s proportionate percentage of fault as determined by a court of competent jurisdiction.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

PAGE 742 of 1107
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27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second who must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer..

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Mario Rueda,
Acting City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joe Montes
City Attorney

CONSULTANT
By:_____________________________ (Sign)
Name:__________________________ (Print)
Title: __________________________ (Print)
By:_____________________________ (Sign)
Name:__________________________ (Print)
Title: __________________________ (Print
PAGE 743 of 1107
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Exhibit A
Scope of Services
Scope of Services found on following page
PAGE 744 of 1107
Section 4 – Project Approach 4.1
Technical Proposal

MULTI-YEAR

Structured Approach:

PAGE 745 of 1107
Section 4 – Project Approach 4.2
Technical Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
Project Control Systems:

Issues Tracking System:

Quality Assurance Program:

Value Engineering:

Approach and Strategy For Managing, Negotiating, And Incorporating Changes In Project Scope:

Our approach and strategy is structured based on minimizing cost and schedule impacts, while evaluating change orders in a timely, fair and equitable manner.

A number of different factors can influence the development of Change Orders on projects, which can result from either foreseen or unforeseen conditions and may include:
• Design Modifications; Errors and Omissions; Changed Conditions; Additional/Reduced Work Scope; Owner-Directed Schedule Acceleration or Slowdown; Work Sequencing; Adjustments to Unit Pricing; PAGE 746 of 1107
Section 4 – Project Approach 4.3
Technical Proposal

MULTI-YEAR

Contract Administration Approach (Caltrans LAPM):

Additional Information regarding ARPA Funds:

Transtech is also providing assistance to its contract Cities for the administration of these funds.

Additional Information regarding Coordination with CALTRANS:

CIP Management:

PAGE 747 of 1107
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Exhibit B
Fee Schedule
Fee Schedule found on the following page
PAGE 748 of 1107
Cost Proposal 1.2
Cost Proposal

MULTI-YEAR

PROFESSIONAL SERVICES
Field Technician $80 - $90 Labor Compliance Analyst $140 - $145 Engineering Technician $90 - $100 Funds Coordinator $145 - $155 Assistant CAD Drafter $100 - $115 Office Engineer $140 - $150 Senior CAD Drafter $115 - $130 Construction Inspector $135 - $145 Associate Designer $130 - $145 Senior Construction Inspector $145 - $155 Senior Designer $145 - $160 Construction Manager $155 - $175 Design Project Manager $180 - $190 Resident Engineer $175 - $190 Assistant Engineer $110 - $120
Associate Civil Engineer $135 - $145 Public Works Inspector $135 - $145 Senior Civil Engineer $190 - $210 Senior Public Works Inspector $145 - $155 Traffic Analyst Technician $95 - $105 Supervising PW Inspector $155 - $165 Associate Traffic Analyst $140 - $150
Senior Traffic Analyst $150 - $160 Survey Analyst $140 - $145 Professional Transportation Planner $160 - $175 Senior Survey Analyst $145 - $150 Traffic Engineer Technician $90 - $100 2-Man Survey Crew $330 - $340 Associate Traffic Engineer $135 - $145 Survey & Mapping Specialist $175 - $185 Traffic Engineer $160 - $175 Licensed Land Surveyor $200 - $210 Senior Traffic Engineer $175 - $195
Project Manager $175 - $195 Funds Analyst $140 - $145
Senior Project Manager $195 - $215 Senior Funds Analyst $145 - $155 Deputy City Engineer $160 - $180 Grant Writer $160 - $170 City Engineer $180 - $195 Funds & Grant Project Manager $180 -- $190 Principal Engineer $195 - $215
Community Development Technician $75 - $85
Permit Technician $70 - $80 Planning Technician $85 - $95 Plan Check Technician/Analyst $100 - $120 Assistant Planner $95 - $115 Building Inspector $120 - $125 Associate Planner $115 - $135 Senior Inspector $125 - $135 Senior Planner $135 - $160 Plans Examiner/Checker $135 - $150 Planning Manager $160 - $180 Plan Check Engineer $150 - $160
Deputy Building Official $150 - $160 Administrative/Clerical $65 -- $75 Building Official $160 - $170 Project Accountant $75 -- $85 TRANSTECH ENGINEERS, INC.

SCHEDULE OF HOURLY RATES
Effective through June 30, 2023
Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

FUNDING & GRANT WRITING

PLANNING

ADMINISTRATIVE STAFF

SURVEY AND MAPPING

PUBLIC WORKS INSPECTION

BUILDING & SAFETY

ENGINEERING CONSTRUCTION MANAGEMENT
PAGE 749 of 1107
Consulting Traffic Engineers to Government Agencies
January 23, 2023
Ms. Amber Shah, P.E., Public Works Director
Parks and Public Works Department
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
SUBJECT: PROPOSAL FOR:

MULTI-YEAR PROFESSIONAL SERVICES

Dear Ms. Shah:

Hartzog & Crabill, Inc. (HCI) is pleased to submit this proposal to the City of San Marino to provide professional services for Category 1: On-Call Traffic Engineering Services. HCI understands that it is the City’s intent for this process to result with entering into non-exclusive, multi-year professional services agreements with multiple qualified firms on an on-call, as-needed basis. Once a firm is approved, the City may authorize a firm to complete specific engineering services to assist City staff on a Task Order basis as deemed necessary to fulfill the City’s needs. HCI proposes to provide our professional traffic engineering services, addressing all tasks identified in the City’s Request for Proposals (RFP), issued on December 8, 2022.

HCI has thoroughly examined and become familiar with the work required under this RFP, and is capable of performing quality traffic engineering work to achieve the City’s objectives under a new 3-year contract, with an option to extend 2 additional years. HCI acknowledges that no Addendums have been issued for this RFP. The City’s RFP is incorporated in its entirety as part of our proposal.

We look forward to sharing our experience and expertise, moving toward a goal of ever-improving traffic safety and efficiency in the City of San Marino, by augmenting the City’s professional engineering capabilities and providing high-quality, very timely expertise, when needed.

I, Trammell Hartzog, am president and co-owner of HCI, a California corporation, and am legally authorized to commit to contractual terms and conditions resulting from this submittal.

Gerald J. Stock, PE, TE, is executive vice-president, co-owner of HCI, and is also legally authorized to commit to contractual terms and conditions resulting from this submittal. Mr. Stock will be the primary HCI representative responsible for executing a new agreement with the City.

Trammell Hartzog, President
Gerald J. Stock, PE, TE,
Executive Vice President
17852 E. 17th Street
Suite 101
Tustin, CA 92780
Phone: (714) 731-9455
FAX: (714) 731-9498
www.hartzog-crabill.com
PAGE 750 of 1107
Ms. Amber Shah, P.E.

January 23, 2023

Page 2 of 2 ends

San Marino City CouncilJune 14, 2023

San Marino City Council
June 14, 2023