Agenda packet — San Marino City Council, June 14, 2023 (part 1 of 4)

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, JUNE 14, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 23 ALLEY 61, LANE 208, RUI’AN STREET,
DA’AN DISTRICT, TAIPEI CITY, TAIWAN 106
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

PAGE 1 of 1107
How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PUBLIC HEARINGS
PAGE 2 of 1107
upcoming events or matters of interest to the community.

PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O231402 (FIRST READING) ADDING ARTICLE 20 AND MUNICIPAL CODE SECTION 23.02.34 TO MUNICIPAL CODE CHAPTER 23 AND
AMENDING MUNICIPAL CODE SECTION 23.03.10 REGARDING
DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN STANDARDS
FOR MULTIFAMILY RESIDENTIAL DEVELOPMENT PROJECTS IN THE C1 ZONE
Recommendation: Staff recommends the Council conduct a public hearing and introduce for first reading Ordinance No. O231402. If the Council concurs with staff’s recommendation, the appropriate motion would be: “I move to waive full reading and introduce for first reading by title only, Ordinance No. O231402, an Ordinance of the City of San Marino, California Adding Article 20 and Municipal Code Section 23.02.34 to Municipal Code Chapter 23, and Amending 23.03.10 Regarding Development Standards and Objective Design Standards for MultiFamily Residential Development Projects.”
NEW BUSINESS

2. APPOINTMENT OF PHILIPPE ESKANDAR AS CITY MANAGER,
APPROVAL OF A CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF SAN MARINO AND PHILIPPE ESKANDAR,
AND REMOVAL OF ACTING CITY MANAGER DESIGNATION FOR
MARIO RUEDA EFFECTIVE JULY 1, 2023
Recommendation: It is recommended that the City Council consider: (1) Removing Mario Rueda’s Acting City Manager designation effective July 1, 2023; (2) appointing Philippe Eskandar to be the City’s next City Manager, effective July 1, 2023; and (3) approving the Employment Agreement. If Council agrees with the recommendation, an appropriate motion would be: “I move to remove Mario Rueda’s Acting City Manager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of San Marino City Manager, effective July 1, 2023, and approve the City Manager Employment Agreement between the City of San Marino and Philippe Eskandar.”

3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 202324
Recommendation: Staff recommends that the City Council adopt Resolution No. R23 17, adopting the Operating and Capital Budget for Fiscal Year 202223, adopt Resolution No. R2320, adopting the Salary Schedule for FY 20232024, and adopt Resolution No. R2321, approving new job classifications/specifications and salary for the positions of Facility Supervisor and Human Resources Analyst and amending the City Employees’ Association Memorandum of Understanding for the period of July 1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with staff’s recommendation, an appropriate motion would be:“I move to adopt (1) Resolution No. R2317, Adopting the Operating and Capital Budget for the Fiscal Year 202324 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R2320, Adopting the Salary ScheduleforFY20232024;and(3)ResolutionNoR2321ApprovingNewJob PAGE 3 of 1107
Philippe Eskandar to be the Citys next City Manager, effective July 1, 2023; and (3) approving the Employment Agreement. If Council agrees with the recommendation, an appropriate motion would be: “I move to remove Mario Rueda’s Acting City Manager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of San Marino City Manager, effective July 1, 2023, and approve the City Manager Employment Agreement between the City of San Marino and Philippe Eskandar.”

3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 202324
Recommendation: Staff recommends that the City Council adopt Resolution No. R23 17, adopting the Operating and Capital Budget for Fiscal Year 202223, adopt Resolution No. R2320, adopting the Salary Schedule for FY 20232024, and adopt Resolution No. R2321, approving new job classifications/specifications and salary for the positions of Facility Supervisor and Human Resources Analyst and amending the City Employees’ Association Memorandum of Understanding for the period of July 1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with staff’s recommendation, an appropriate motion would be:“I move to adopt (1) Resolution No. R2317, Adopting the Operating and Capital Budget for the Fiscal Year 202324 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R2320, Adopting the Salary Schedule for FY 20232024; and (3) Resolution No. R2321, Approving New Job Classifications/Specifications and Salary for the Positions of Facility Supervisor and Human Resources Analyst and Amending the City Employees’ Association Memorandum of Understanding for the Period of July 1, 2022 Through June 30, 2024 to Reflect the Same.”

4. CONSIDERATION OF ORDINANCE NO. O231404 (FIRST READING) AMENDING SAN MARINO MUNICIPAL CODE SECTION 15.07.23 TO
ALLOW FOR LONGTERM PARKING PERMITS FOR CAREGIVERS
Recommendation: Staff recommends the City Council consider and introduce for first reading by title only Ordinance No. O231404. If the City Council agrees, an appropriate motion would be: “I move to waive full reading and introduce for first reading by title only Ordinance No. O231404, an Ordinance of the San Marino City Council Amending San Marino Municipal Code Section 15.07.23 to Allow for LongTerm Parking Permits for Caregivers.”

5. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND FLOCK SAFETY FOR A FIVEYEAR SUBSCRIPTION IN AN
AMOUNT NOT TO EXCEED $505,850
Recommendation: Staff recommends the City Council approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription not to exceed $505,850, and authorize the City Manager to execute the agreement on behalf of the City.”

6. AWARD OF 3YEAR PROFESSIONAL SERVICES AGREEMENTS TO
TRANSTECH ENGINEERS, INC., AND HARTZOG & CRABILL, INC. IN A TOTAL AMOUNT NOT TO EXCEED $225,000 FOR ONCALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.

Recommendation: Staff recommends the City Council award professional services agreements for oncall traffic engineering services to Transtech and HCI. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to award threeyear professional services agreements for oncall traffic engineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through June 30, 2026, with total contract values not to exceed $150,000 and $75,000, respectively, and authorize the City Manager to execute the agreements on behalf of the City.”

7. CONSIDERATION OF ORDINANCE NO. O231403 (1ST READING) AMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING

LANGUAGEPERTAININGTOPUBLICSAFETYCOMMISSION
PAGE 4 of 1107
Recommendation: Staff recommends the City Council approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription not to exceed $505,850, and authorize the City Manager to execute the agreement on behalf of the City.”

7. CONSIDERATION OF ORDINANCE NO. O231403 (1ST READING) AMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING
LANGUAGE PERTAINING TO PUBLIC SAFETY COMMISSION
ABSENCES AND RESOLUTION NO. R2316 ESTABLISHING
ADVISORY BODY ATTENDANCE STANDARDS
Recommendation: Staff recommends the Council introduce for first reading Ordinance No. O231403. If Council concurs with staff’s recommendation, an appropriate motion would be: “I move to waive full reading and introduce for first reading by title only Ordinance No. O231403, an Ordinance of the City Council of the City of San Marino, California Amending Municipal Code Section 02.14.02 Removing Language Pertaining to Public Safety Commission Absences.”

8. ADOPTION OF RESOLUTION NO. R2319 APPROVING AN UPDATE TO THE CITYWIDE RECORDS MANAGEMENT POLICY AND RECORDS
RETENTION SCHEDULE
Recommendation: Staff recommends the Council adopt Resolution No. R2319. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2319, a Resolution of the San Marino City Council Updating the Records Management Policy and the Records Retention Schedule.”

9. RECEIVE AND FILE FINANCIAL REPORT FOR THIRD QUARTER
(JANUARY 2023 THROUGH MARCH 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the financial report reflecting the City’s revenues and expenditures as of March 31, 2023.”
CONSENT CALENDAR

10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MAY 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of May 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of May 2023.”

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023 Recommendation: Staff recommends the Council receive and file this report. If the PAGE 5 of 1107
(JANUARY 2023 THROUGH MARCH 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the financial report reflecting the City’s revenues and expenditures as of March 31, 2023.”
CONSENT CALENDAR

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of April 2023.”

12. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the May 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the regular meeting of May 10, 2023.”

13. APPROVAL OF RESOLUTION NO. R2318 ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 202324
Recommendation: Staff recommends adoption of the proposed FY 202324 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Resolution No. R2318, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 202324.”

14. APPROVAL OF COOPERATION AGREEMENT FOR COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FOR JULY 1, 2024
THROUGH JUNE 30, 2027
Recommendation:

Staff recommends approving the Cooperation Agreement with the Los Angeles County Development Authority. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2322 authorizing the Acting City Manager to execute and enter into a Cooperation Agreement between the Los Angeles County Development Authority and the City of San Marino for participation in the Community Development Block Grant Program from July 1, 2024 through June 30, 2027.”

15. APPROVAL OF MEMORANDUM OF AGREEMENT TO PARTICIPATE IN STORMWATER QUALITY IMPROVEMENT AND MONITORING
PROGRAMS FOR THE UPPER LOS ANGELES RIVER
Recommendation: Staff recommends the City Council approve the Memorandum of Agreement for the Upper Los Angeles River Watershed Management Area. If Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the memorandum of agreement regarding the administration and costsharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.”
16AWARDOFBUSTRANSPORTATIONSERVICESAGREEMENTTO
PAGE 6 of 1107
County Development Authority. If the City Council concurs with staffs recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2322 authorizing the Acting City Manager to execute and enter into a Cooperation Agreement between the Los Angeles County Development Authority and the City of San Marino for participation in the Community Development Block Grant Program from July 1, 2024 through June 30, 2027.”

16. AWARD OF BUS TRANSPORTATION SERVICES AGREEMENT TO
MISSION SCHOOL TRANSPORTATION INC., WITH A YEAR 1
CONTRACT AMOUNT OF $36,825
Recommendation: Staff recommends the City Council award the bus transportation services agreement to Mission School Transportation, Inc. If the City Council concurs with Staff’s recommendation, an appropriate motion would be: “I move to award a Professional Services Agreement in the amount of $36,825 to Mission School Transportation, Inc. for youthrelated bus transportation services for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as four oneyear contract extensions subject to satisfactory performance.”

17. AUTHORIZATION TO DISPOSE OF SURPLUS RESCUE AMBULANCE BY SALE TO THE CITY OF PASADENA
Recommendation: Staff recommends the Council approve disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section

2.06.06. If the Council concurs, the appropriate motion would be: “I move to approve the disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section 2.06.06.” WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: June 9, 2023 CHRISTINA BAKER
CITY CLERK
PAGE 7 of 1107
PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: June 9, 2023 CHRISTINA BAKER
CITY CLERK
PAGE 8 of 1107
City Manager’s Report and
Operational Dashboard
June 14, 2023 Recap
PAGE 9 of 1107
79 79
72 80
85 119
94 69 75
87 92
75 94
97 92 93 95
89 106
86 87 96
86 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 21-22 FY 22-23
74 60
66 75
55 89
86 75
67 64 62
78 90 81
108
83 95 114 105
91 109
100
91 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 21-22 FY 22-23
0 0
2 1
0 1
2 0
1 0 0 0
3 4
1 1
1 2
3 2 2
0 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 21-22 FY 22-23
0 0 0
1 0 0
1 0 0 0 0 0
1 0 0
0 0
1 1
0 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr 0 May 0 Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 21-22 FY 22-23
FIRE
FY 21-22
Total: 940 FY 22-23 :
1,021
FY 21-22
Total: 733 FY 22-23:
1,067
FY 21-22
Total: 7
FY 22-23:
19 FY 22-23:
4 FY 21-22
Total: 1
PAGE 10 of 1107
0:00:52 0:00:48
0:01:02
0:00:52
0:00:57
0:01:15 0:01:08 0:01:18 0:01:12
0:01:10 0:01:05 0:01:08
0:00:49 0:00:48 0:00:52 0:00:55
0:01:07
0:00:49
0:01:05 0:01:08 0:01:08
0:00:57 0:00:52
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 21-22 FY 22-23
0:01:05
0:01:05
0:00:54
0:01:16 0:01:11
0:01:02
0:00:53
0:01:15
0:00:55
0:01:18
0:01:08
0:01:19
0:01:11
0:01:46 0:01:37 0:01:31 0:01:12
0:00:43
0:01:14
0:01:02 0:00:59
0:00:53
0:01:01
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 21-22 FY 22-23
0:06:46
0:05:38
0:05:41
0:05:37 0:05:56 0:06:05
0:06:19
0:06:38
0:06:40
0:06:14
0:05:51 0:06:17 0:06:08 0:05:04
0:06:06
0:05:53 0:06:19 0:05:59
0:07:38
0:05:42
0:06:08
0:05:05
0:06:30
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 21-22 FY 22-23
FIRE
FY 21-22
Avg: 0:01:25
FY 22-23 Avg:
0:00:57
FY 21-22
Avg: 0:01:40
FY 22-23 Avg:
0:01:12
FY 21-22
Avg: 0:06:02
FY 22-23 Avg:
0:06:03
PAGE 11 of 1107
0 3
1 1
0 0
0 0
2 2
0 2 2
2 2 2 2 2
4 1 1
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Engagement Events
FY 21-22 FY 22-23
12 18
28 16
19 18 16
11 8
20 19 19
15 18
18 22
11 24
21 8
16 22 22
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part 1 Crimes*
FY 21-22 FY 22-23
POLICE
*Part 1 Crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson
April 2023 FY to Date
Speed (3) Speed (25)
Failure to obey a sign (0) Failure to obey a sign (6)
Unsafe Passing (3) Unsafe Passing (20)
Unsafe lane change (0) Unsafe lane change (20)
Top Causes of Collisions
FY 21-22 Total:
204
FY 22-23:
197
FY 21-22 Total:
11 FY 22-23 :
20 PAGE 12 of 1107
93 88 91
77 52
70 76 82
74 67
102
94 92
73 72
57 62
64 65 54
97 98
86 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 21-22 FY 22-23
13 7
12 10 3 2
6 3 2 3
1 3
8 18
2 11 9
7 5
3 7 7
5 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 21-22 FY 22-23
5 6
1 2
5 5
2 2
4 3
7 4
7 2
1 0
1 4
3 3
5 3
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Businesses
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
820
FY 21-22 Total:
966
FY 22-23:
29 FY 22-23:
82 FY 21-22 Total:
46 FY 21-22 Total:
65 PAGE 13 of 1107
4 1 1
2 3
2 3
1 4
1 4
0 2
0 5
0 5
3 2
5 8
4 4
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 21-22 FY 22-23
2 5
4 4
1 3
4 3
5 5
3 6
5 5
6 8
2 5
1 5 5
1 5
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 21-22 FY 22-23
71 75 78
88 68
41 38
69 49
67 64
74 69
62 63
65 63
32 68
74 70
76 89
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
38 FY 21-22 Total:
26 FY 21-22 Total:
45 FY 21-22 AVG:
65 FY 22-23:
48 FY 22-23 AVG:
66 PAGE 14 of 1107
40 20
58 27 28
17 29 17 36
61 32
146
109
19 46
50 37
30 56
38 64
36 37
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 21-22 FY 22-23
8,048
1,606 785
3,856
644
412
509
533
1,045
4,745
764
2,327
10,654
2,035
1,412
3,183
755 1,617
2,005 780
1,638
4,875
1095
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Participants
FY 21-22 FY 22-23
13,667 13,913
13,582 14,406 12,954 12,826
14,677 13,387 15,691 14,826
13125
16,402 15,103 15,417
10,734
12,954
11,469
8,354 9,019 8,320
10,575
7,888 7887
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: In Person
FY 21-22 FY 22-23
1,053
1,000
958 927
928
928 1,030
870 830
1,130
985 927
1,053
1,078
915 916
998
848
949
954 947
952
986
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: Digital Catalog
FY 21-22 FY 22-23

COMMUNITY SERVICES
FY 22-23:
522
FY 21-22 Total:
511
FY 21-22 Total:
25,274
FY 21-22 Total:
169,456
FY 21-22 Total:
11,566
FY 22-23:
30,049
FY 22-23:
117,720
FY 22-23:
10,596
PAGE 15 of 1107
$343,813
$959,400
$792,531
$830,473
$1,180,975
$8,837,915
$3,990,941
$2,229,889
$994,811
$6,841,759
$4,137,175
$547,833
$1,629,687
$1,041,401
$720,913
$1,401,364
$1,273,413
$9,416,592
$4,156,592
$2,365,649
$1,356,403
$7,224,648
$4,289,173
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 21-22 FY 22-23
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,815,968
$2,438,493
$1,793,115
$2,289,607
$6,092,921
$1,852,153
$2,511,689
$2,135,723
$2,914,488
$3,143,160
$2,692,188
$2,025,575
$3,708,179$3,875,011
$2,455,444
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 21-22 FY 22-23

FINANCE
Note: May numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$31.7m
FY 22-23:
$23.9m
FY 21-22 Total:
$29.5m
FY 22-23:
$30.8m
PAGE 16 of 1107
$3,346 $4,570
$9,848
$32,477
$8,057
$107,977
$21,356
$22,680
$31,062
$22,934
$8,539
$17,268
$12,524
$17,489
$29,365
$15,279 $145
$2,794
$650 $608
$353 $5,445
$13,214
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
COVID-19 Expenses
FY 21-22 FY 22-23
$95,726
$173,033
$144,289
$191,509
$147,045
$112,783
$131,142
$118,226
$127,680
$175,900
$104,801
$312,638
$114,095
$100,341
$187,889
$116,027
$127,743
$102,683 $113,590
$101,271
$188,640
$122,997
$106,323
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 21-22 FY 22-23

FINANCE
Note: May numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$290,000 FY 21-22 Total:
$1.8m
FY 22-23:
$85,000
FY 22-23:
$1.3m
PAGE 17 of 1107

FINANCE
Note: May numbers are preliminary until books are officially closed next month. $12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$16,819,605
$13,591,781
$17,966,866
$20,264,919
$18,455,094 $14,355,537 $13,041,243
$11,127,709
$9,739,435
$8,780,867
$15,663,235
$15,896,935
$16,247,573
$14,525,999 $19,579,103
$22,031,302
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 21-22 FY 22-23
$36,168,260 $35,388,265
$32,098,787
$30,384,198 $29,992,080
$36,414,654
$38,873,966
$39,427,777
$37,844,008
$42,640,801
$45,028,030
$43,845,441
$40,325,291
$39,295,610
$37,543,179
$37,117,908
$34,666,146
$41,331,867 $42,617,810
$43,158,893
$41,412,240 $44,376,867
$46,446,235
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance (In Bank)
FY 21-22 FY 22-23
PAGE 18 of 1107
101
96 100
96 94
92 94
93 92 93
91 93
94 98
97 97
97 100 100 100 100
102 103
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees
(108 budgeted)
FY 21-22 FY 22-23
70 64 61 57 56 53 51 52 51 47
54 62
59 42 41 40 41 43 44
38 40 40
65 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 21-22 FY 22-23

2.9% 7.7% 3.8%

7.7%

9.0%

8.8%

9.0% 9.0% 8.8%

9.0%

8.7% 9.0%

12.9%

9.3%

10.2%

10.2% 10.2%

7.4%

7.4% 7.4% 7.4%

5.5%

5.5%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 21-22 FY 22-23
58% 52% 48%
59%
59%
50% 50%
47% 50% 53%
57%
57%
67% 67% 57%
54%
70% 72% 82%
88% 89% 85% 76%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Appraisal Completion Rate
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 22-23 AVG:
99 FY 21-22 AVG:
95 FY 21-22 AVG:
57 FY 21-22 AVG:

7.8%
FY 21-22 AVG:
53%
FY 22-23 AVG:
45 FY 22-23:

8.49%
FY 22-23 AVG:
73%
PAGE 19 of 1107
37 40 40 38
45 44
48 47
41 43
52 52
54 52 53 56 58 59
63 61
69 63
56 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 21-22 FY 22-23
25 2
8 8
48 21
51 35 43
30 36
48 45 25 18
14 18
18 38
38 56
75 66
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Cumulative Workers' Comp Days Off
FY 21-22 FY 22-23
1 5
1 2
9 1
12 5
0 1
8 4
3 4 3
7 0
1 7 5
9 3
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 21-22 AVG:
44 FY 22-23:
59 FY 21-22 Total:
49 FY 22-23:
44 FY 22-23:

FY 21-22 Total: 411
355
PAGE 20 of 1107
55 57
89 82
71 39
55 58
68 61
54 49
42 60
66 38
44 39
56 57
77 48
54 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 21-22 FY 22-23
48%
83% 83%
89%
85% 85%
82%
83%
88%
90% 87% 86% 88% 84% 85% 92%
84% 87%
86%
83%
86%
87%
89%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 21-22 FY 22-23
7 6
0 0
1 1
1 0 0 0
1 1
0 1
0 0 0 0
2 0 0
0 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 21-22 FY 22-23
100% 100% 100% 100%
100%
100% 100%
100%
50%
67%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:
82%
FY 21-22
Total: 738
FY 21-22 Total:
18 FY 21-22 AVG:
100%
FY 22-23:
581
FY 22-23:
87%
FY 22-23:
72%
FY 22-23:
6 PAGE 21 of 1107
4%
3%
2%
1%
6%
3%
6%
9%
3% 5% 4%
4%
4%
8%
5%
4%
4%
3%
4% 5%
6% 5%
4%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 21-22 FY 22-23
2 2 2
3 3 3 5
4 5 5 5 5 5
3 2
2 2
2 5
5 5
5 5
the Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Design
FY 21-22 FY 22-23
4 4
2 2
3 2 2 2 2 2 2 2 2 2
3 3 3 3
2 2 2 2 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Construction
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:

4.2% FY 22-23:

4.7%
PAGE 22 of 1107
28 36
47 33 35
19 23 21
28 36
31 23
23 22
16 18
24 15
20 24 26 23
34 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 21-22 FY 22-23
5 6
9 9
10 8
5 9
9 8
9 7
5 9
10 6
8 10
6 7 8
8 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Record Requests
(Days)
FY 21-22 FY 22-23
CMO: CITY CLERK
FY 21-22 Total:
360 FY 22-23:
245
0 0
1 2
1 0
1 0
3 1
5 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23
2 0
27 1
6 0
12 5
8 2
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23
PAGE 23 of 1107
CMO: CITY CLERK
3 3
3 11
3 4
5 1
10 2
2 1
1 1
2 6
4 3
3 1
1 4
3 3
1 2
6 2
3 1
3 2
1 1
4 3
2 1
1 2
6 3
2 2
1 3
5 2
3 1
2 3
3 2
1 2
1 2
3 1
3 1
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
PAGE 24 of 1107
CMO: COMMUNITY ENGAGEMENT
6 14
11 8 7
2 3
5 4
5 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23
2 1
2 0
1 0
1 3
2 1 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23
1158 1185 1190 1207 1228 1239 1257 1269 1288 1307
1338
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Weekly Briefing Audience
FY 22-23
6,700 6,300
4,100
5,800
6,400
8,600
6,400
8,400
9,600
6,400
9,500 9,600
6,400
8,200
3,800 4,400
6,700
9,700
7,600 7,400 6,900 7,700
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
PAGE 25 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Isidro Figueroa, Community Development Director
DATE: June 14, 2023
SUBJECT: PUBLIC HEARING TO CONSIDER ADOPTION OF
ORDINANCE NO. O-23-1402 (FIRST READING) ADDING
ARTICLE 20 AND MUNICIPAL CODE SECTION 23.02.34 TO
MUNICIPAL CODE CHAPTER 23 AND AMENDING
MUNICIPAL CODE SECTION 23.03.10 REGARDING

DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN

STANDARDS FOR MULTI-FAMILY RESIDENTIAL
DEVELOPMENT PROJECTS IN THE C-1 ZONE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Beautiful, Preserved, Single-Family Neighborhoods
Engaged and Connected Residents

BACKGROUND
Senate Bill 35 (SB 35, Wiener) was part of a multi-bill housing package created in 2018 to address the statewide housing shortage. The intent of the legislation was to facilitate and expedite the construction of housing. In an effort to meet the State’s affordable housing goals, SB 35 requires cities and counties to streamline the review and approval of certain qualifying affordable housing projects through a ministerial process. Cities can only impose clearly defined objective standards for streamlined residential projects; in essence, cities can no longer impose “discretionary and subjective” aspects of review for projects of that type. Staff has prepared an Ordinance to establish Objective Design Standards to impose these standards on all multi-family projects by adding Article 20 and Municipal Code Section 23.02.34 (Article 02 – R-1 Single-Family Dwelling Zone) to Municipal Code Chapter 23, and amending 23.03.10 (Article 03- C-1 Commercial Zone) regarding Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 26 of 1107
development standards and objective design standards for multi-family residential development projects.

Examples of the proposed site design standards include requirements for building siting to minimize conflicts when adjacent to single-family residential property, screening of utilities, and requiring circulation patterns consistent with City standards. The proposed architectural standards require articulation in rooflines and wall planes, a variety of exterior colors and materials, minimum illumination levels, landscaping requirements, and minimum square footage of private outdoor space. Please see Attachment 1 to review the proposed Objective Design Standards (ODS).

On February 22, 2023, the Planning Commission adopted Resolution No. PCR23-01 recommending that the City Council adopt Ordinance No. O-23-1401 amending the Municipal Code to extend ODS to all multifamily residential development in the C-1 commercial zone. The adoption of the Ordinance would allow staff time to work with the City’s consultant (Capstone City Planning) to review the current ODS in order to update and revise the standards as necessary in order to ensure that the City’s ODS best meet the needs of the City of San Marino and its residents. The City Council adopted Ordinance No. O-23-1401 on March 24, 2023, allowing the proposed update to the Municipal Code in order to protect the City’s development process in the C-1 zone and provide more clarity to development applicants.

On May 24, 2023, the Planning Commission conducted a public hearing to review and take public comment on proposed Ordinance No. O-23-1402. The Planning Commission unanimously voted (5-0) to adopt Planning Commission Resolution No. PCR-23-06 (Attachment 2), recommending that the City Council adopt Ordinance No. O-23-1402 with revisions identified by staff to include a provision to prohibit the use of asphalt pavement and for the City Council to direct staff to study the inclusion of design elements and materials that are discouraged in the City’s adopted Residential Guidelines and include them in the ODS at a later date.

DISCUSSION
Draft Ordinance No. O-23-1402
State law allows local governments to develop objective development and design standards that are unique to each city. Planning staff used the City’s existing Residential and Commercial Design Guidelines, examples from other California cities, and input from the various City Departments including the City Attorney’s office to develop the proposed Objective Design Standards (ODS). The proposed ODS, provided in Attachment 1, provide quantifiable PAGE 27 of 1107
development and design standards for site design, architecture, and landscaping for multi-family projects.

Draft Ordinance No. O-23-1402 has been prepared for your review, which would add Article 20 and Municipal Code Section 23.02.34 to Municipal Code Chapter 23, and amend Municipal Code Section 23.03.10 regarding development standards for multi-family residential development projects.

The ODS have been prepared to constitute a new article (Article 20) in the City’s zoning regulations (Chapter 23 of the San Marino Municipal Code) and include five sections:
• Intent and Purpose
• Relationship to other standards and requirements
• Definitions
• Density
• Height
• Lot Coverage
• Site Design
• Building Design
• Site Details
Below is a summary of these sections.

Intent and Purpose- this section is intended to identify what projects are subject to the ODS with the goal of achieving and maintaining high-quality site planning and building design and development in a manner that conforms to the residential community that characterizes the City of San Marino to the extent possible.

Relationship to other standards and requirements- This section clearly states that the ODS are in addition to any other standards within the underlying zone where the project is located and when a conflict exists the standards in Article 20 shall govern.

Definitions- This section serves to ensure precision in interpretation of this Article.

PAGE 28 of 1107
Density- The density of 25 units/acre identified in this section is consistent with the City’s adopted Housing Element.

Height- The maximum height identified in this section is consistent with the height requirements of the underlying zoning of where the project is located in order to achieve maximum compatibility to the extent possible with the surrounding residential community of each neighborhood district.

Lot Coverage- The maximum lot coverage of 60% is the common standard established for multi-family projects that allows for parking, landscaping, and architectural articulation that this Article intends to require on these projects.

Site Design- This section clearly identifies the site planning and orientation requirements for multi-family projects in order to achieve a harmonious and architectural aesthetically pleasing project consistent with the City’s residential neighborhood character to the extent possible.

This section also includes standards addressing circulation to ensure maximum vehicular and pedestrian connectivity.

Open space and common area requirements identified under this section intend to ensure these projects offer enhanced residential setting, environmental, social and health benefits to the residents.

Building Design- This section establishes building design standards that address:
• Roof;
• Massing;
• Building articulation;
• Facade treatment;
• Floor variation;
• Window and door treatment;
• Materials selection;
• Building design to adjacent buildings;
• Stairwell and garage door designs; and
• Color selection.

The intent of the aforementioned standards is to achieve harmonious and architectural aesthetically pleasing projects that are consistent with the City’s residential neighborhood character to the extent possible.

Site Details- This section identifies landscaping, pavement, refuse collection areas, mailbox location, exterior lighting, and personal storage requirements.

These requirements intend to ensure landscaping is integral in a project’s PAGE 29 of 1107
design and provides design measures to screen equipment from the public view to the extent possible.

FISCAL IMPACT & PROCUREMENT REVIEW
None associated with this action.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council conduct a public hearing and introduce for first reading Ordinance No. O-23-1402. If the Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to waive full reading and introduce for first reading by title only, Ordinance No. O-23-1402, an Ordinance of the City of San Marino, California Adding Article 20 and Municipal Code Section 23.02.34 to Municipal Code Chapter 23, and Amending 23.03.10 Regarding Development Standards and Objective Design Standards for Multi-Family Residential Development Projects.”

ATTACHMENTS

1. Proposed Objective Design Standards

2. Planning Commission Resolution No. PCR-23-06

3. Ordinance No. O-23-1402 (Draft)
PAGE 30 of 1107
1 Chapter 23 City of San Marino Municipal Code
Article 20 Standards for Multi-Family Residential Development (Add)

23.20.01 INTENT AND PURPOSE
This Article 20 establishes development standards and objective design standards for multi-family residential developments that are intended to achieve and maintain high-quality site planning and building design and development and in a manner that conforms to community priorities. The development standards and objective design standards draw from and complement existing design and development criteria set forth in land policy and design documents adopted by the city, including the general plan.

The provisions of this Article apply to residential projects containing two or more residential dwelling units, including duplexes, triplexes, flats, townhouses, and multi-story and mid-rise building types, which upon an applicant’s request and demonstration of eligibility, qualify for ministerial processing. This section does not apply to single-family residences, historic properties, commercial-only projects, or any other non-residential projects, nor does it apply to two-unit residential developments and urban lot splits (SB 9).

23.20.02 RELATIONSHIP TO OTHER STANDARDS AND REQUIREMENTS These development standards and objective design standards supplement and are in addition to the standards for the applicable zoning district in which a proposed project is located. Articles 1 through 19 of Chapter XXIII of the code of ordinances establish the City’s zoning regulations. Where conflict between these standards and other provisions of Chapter XXIII exists, the provisions of this Article 20 shall govern.

23.20.03 DEFINITIONS
The terms used in this chapter shall have the following meanings:

Architectural articulation. The breaking up of a flat and uniform building façade by using wall indents, changes in building materials, and detailed projecting features, such as stoops, bay windows, awnings, and balconies.

Earth Tone. Colors found in nature that have a variety of hues that have brown undertones, including rust, burnt sienna brown, terracotta, and sage. For the purposes of this definition, brown shall mean a hue with a hexadecimal RGB code of 964B00.

Objective. Involving no personal subjective judgment by a public official and being uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official.

PAGE 31 of 1107
2 23.20.04 DENSITY
The maximum density for multi-family residential developments shall be 20 dwelling units per acre.

23.20.05 HEIGHT
The maximum building height for a multi-family residential building shall be as dictated by the underlying zoning district.

23.20.06 LOT COVERAGE
The maximum lot coverage for multi-family residential developments shall be sixty (60) percent.

23.20.07 SITE DESIGN
A. Site Planning and Orientation.

1. Entry to project. Vehicle and pedestrian entries to multi-family residential projects shall contain architectural monumentation framing the entry to include at least one of the following: trellis columns, archway, or wall.

2. Building entry orientation. Buildings abutting a right-of-way, including a public rightof-way, private street or private driveway, shall have unit front entries oriented to such rightof-way for the units nearest the right-of-way. For corner lots, the side street line of a corner lot shall act as a street to which units with frontage on the side street shall orient their primary entry. For all other units, provide a clearly identifiable pedestrian path of entry to the site from the right-of-way, with front entries oriented to interior common areas, such as paseos, courtyards or useable open spaces on-site.

3. Transitions from street. Street-abutting (public rights-of-way, private streets, and private driveways) residential common building entrances and street-abutting individual residential unit entrances shall have transitions from the street consisting of stoops, porches, or other covered front entries with a minimum recess or projection area of 48 square feet.

Additionally, for projects that abut arterial streets, the street floor building level shall be raised between two and four feet to protect the privacy of ground floor units.

4. Entryway design. Building and unit entryways shall provide all of the following:
a. Unit number identification;
b. Lighting shielded downward and directed away from other residences; c. Landing area of at least four feet by four feet in size; PAGE 32 of 1107
3 d. Minimum 10-foot-wide separation between the faces of entries, which may include projections not to exceed two feet as measured from the face of the building but clear to the sky for a minimum of six feet; and e. Continuity in entry design between units to include at least four of the following elements:
i. Doors to match between all units onsite.
ii. Doors recessed at least three inches from the building façade or doors recessed at least two feet from the building façade to create a covered porch or landing area.
iii. Awning of at least one (1) foot.
iv. Doors with window.
v. Paving material, pattern, or color that is differentiated from the pedestrian pathway.
f. Street entryway accentuation by a minimum of one of the following:
i. Change in roof pitch or form, such as a gable, that extends a minimum of one foot past the sides of the door jamb.
ii. Increase in roof height of at least one foot to accentuate the entry. iii. Wood, stone, tile, or brick accent materials covering a minimum of 30 percent of the entryway wall surface area, inclusive of windows and doors.

5. Side setback buffer. Residential units in a solely residential project shall be buffered from adjacent non-residential and single-family residential uses by a landscaped buffer of a minimum four-foot width, which may be permitted in the side yard setback.

6. Front setback buffer. The front yard setbacks of street-facing residential ground floor units shall include a minimum four-foot width landscaped area.

7. Setback continuity. Notwithstanding the front and side yard setback standards established by section 23.03, the front and side yard setbacks of a new building shall either be the same as existing adjacent structures or vary no more than five feet from the established front or side setback of adjacent existing structures.

B. Circulation – Vehicular and Pedestrian

1. Principal vehicular access. Principal vehicular access into residential developments shall be through an entry drive rather than a parking aisle.

PAGE 33 of 1107
4 2. Driveways. Unless otherwise specified in the fire code, driveways shall be at least nine feet in width and may be located in side yard setbacks, but shall not be less than two feet from the side yard property line.

3. Driveways and through lots. Driveways may be used to access a newly formed lot located behind another newly formed lot (i.e., a through lot) provided that the former is not a lot with frontage on more than one street. If the lot at the time of application is a through lot, all lots that access a street or alley shall provide independent driveway access for any newly created lot. Corner lots shall not be subject to this requirement.

4. Parking interconnectivity. Parking areas shall be internally connected for vehicular purposes and shall use shared driveways within the development.

5. Pedestrian connectivity. All structures, facilities, parking areas, amenities, common areas and open space areas within a development shall be internally connected by pedestrian pathways. Such pathways shall connect the development to the public sidewalk along each street frontage, and to adjoining residential, commercial and public uses.

6. Identification of pedestrian entrances and walkways. Pedestrian entrances and walkways shall be clearly identified through paving pursuant to section 23.20.09.B.1. and landscaping, and be separated by a physical barrier consisting of either a raised planting strip a minimum of three feet wide or grade separation of at least six inches from vehicle access areas.

7. Pedestrian pathways in parking lots. Pedestrian pathways shall be provided in parking lots between parking areas and building entrances, and shall consist of special paving as identified in section 23.20.09.B.1., or a landscaped path or trellis-covered path.

C. Parking.

1. Parking facilities. Parking shall be provided on-site in on-grade or underground structures, parking lots, or attached garages. No carports are allowed.

2. Separation of parking areas. Parking areas shall be separated from buildings by either a raised concrete walkway or landscape strip a minimum of three feet wide.

3. Multiple parking lots. Parking lots for developments with more than 40 residential units shall provide a series of connected smaller parking lots of no more than 75 spaces in lieu of a single parking area.

4. Parking structures. On-grade parking structure walls facing a public right-of-way and any other parking structure walls greater than 25 feet in length shall include design features consisting of textured surfaces, articulation, and/or landscaping covering a minimum of 50 percent of the wall surface area at full growth. The design of all parking structure walls shall PAGE 34 of 1107
5 include the same materials, colors, and surfaces as other buildings associated with the development. For the purposes of this subsection, articulation includes faux windows, arches, grillwork, building offsets, and stone/tile building materials.

5. Access control. Gated, fenced, or underground parking facilities, and gated exterior stairwells, shall incorporate access control technology (e.g., access card or key).

6. Parking location. Parking facilities shall be located within close proximity to building entrances, with a maximum distance of 300 feet. Parking is prohibited in front and side yard setback areas and between the building frontage and a public sidewalk.

7. Tuck-under parking. If tuck-under parking is provided, the first floor of the residential units shall not occur more than four feet above the finished street/sidewalk grade level. Parking below grade or behind the living spaces is permissible. Tuck-under parking areas shall not be visible from a public right-of-way or private street.

8. Bicycle parking. Short-term bicycle parking shall be provided in the form of an inverted “U” shape facility. Bicycle parking shall not be separated from building entrances by a road, parking area or structure. Long-term bicycle parking shall be provided on-site in a secure, enclosed structure, or in a secured location within a parking structure.

9. Vehicle parking ratio. Multi-family residential projects shall provide vehicle parking at the following ratios per unit type:

Studio 1 space
One Bedroom 1.5 space
Two+ Bedrooms 2.5 spaces
Guest Parking 1 space per 3 units
D. Open Space and Common Areas.

1. Outdoor areas. Landscaping shall be located in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other outdoor amenities described below.

2. Play areas. Developments proposing more than ten residential units shall provide a play area with at least two structured play modules (e.g., slide, sand box, tunnel, or climber) and a picnic table adjacent to the play area as one of the required active outdoor amenities in PAGE 35 of 1107
6 section 23.20.07.D.3. Senior housing of ten or more units is exempted from providing the play area, but shall provide a shaded outdoor patio area with minimum seating capacity of eight persons as one of the required active outdoor amenities.

3. Outdoor amenities. Projects proposing more than ten residential units shall provide outdoor amenities as shown in the table below. Required amenity areas may be combined into a single area if the minimum requirements for each amenity area are met within the combined area, and shall not directly abut public roadways adjacent to the project site.

No. of Residential Units in
Development
Passive Recreation Amenities
Required
Active Recreation Amenities
Required
11-30 Two each with a minimum
area of 300 square feet
One with a minimum area of
500 square feet
31-60 Two each with a minimum
area of 400 square feet
Two each with a minimum
area of 800 square feet
61+ Three each with a minimum
area of 500 square feet
Three each with a minimum
area of 1,000 square feet
Passive recreation amenities include community gardens, outdoor gathering/seating areas, picnic/barbeque areas, pet area/dog park, or courtyard/plaza. Each passive recreation area shall include a minimum seating capacity of one for each ten residential units and at least one of the following: trellis, gas fire pit, barbeque, or picnic table.

Active recreation amenities include playground/tot lots, sport field/court, outdoor fitness area, swimming pool, spa, exercise structure or complex, clubhouse with kitchen, or recreation hall.

4. Visibility. Open space consisting of child play areas shall be sited to be visible from residential units. Common open space shall be located and arranged to allow a clear line of sight into the space from pedestrian walkways on the interior of the site. Continuous vegetative screens, solid fences and solid walls shall not exceed three feet in height.

5. Private open space. Private open space, including but not limited to, patios and balconies, shall be contiguous to the units they serve and screened from public view by a wall or solid fence.

23.20.08 BUILDING DESIGN
A. Roof Treatments.

1. Roof variation.

PAGE 36 of 1107
7 a. Flat and low slope roof
Roof height shall be varied with a minimum of a two-foot to maximum four-foot vertical difference between a minimum 30 feet and a maximum 50 feet horizontally.

Figure 1 - Flat roof variation.
b. Pitched roof
For a roof structure that extends more than 50 feet along any building wall, the roof line shall vary by incorporating at least two of the following architectural elements:
i. Cornices a minimum of every 30 feet
ii. Variation in roof form (orientation, pitch, height) every 50 feet iii. Dormers a minimum of every 30 feet
PAGE 37 of 1107
8 Figure 2 – Pitched roof variation.

2. Eave projection. For buildings with eaves, each dwelling unit shall have and maintain an eave projection between 18 inches and 24 inches on at least two opposing sides.

3. Roof overhangs. Overhangs shall not exceed 24 inches into the yard setbacks.

PAGE 38 of 1107
9 Figure 3 – Roof overhang.

4. Exterior roof ladders. Exterior roof ladders shall be prohibited. Roof access shall only be provided from the building interior.

5. Roof materials, colors and applications. Notwithstanding sections 20.23.08.G.2 and

20.23.08.H.3., projects shall comply with all applicable objective standards in the Pre-Approved Roof Materials, Colors, and Application list adopted by City Council Resolution No. R-10-11, or as may be later amended.

B. Building Facades.

1. Architectural Articulation. All building façades facing a public right-of-way or private driveway or private street shall be articulated for at least 80 percent of each façade length. All other building façades shall be articulated for at least 60 percent of each façade length.

Buildings shall have a change in articulation at least every 50 feet along the façade. Articulation shall consist of at least one of the major breaks and two of the minor breaks listed below:
a. Major
i. Ground floor courtyards within the building footprint with a minimum area of 48 square feet
PAGE 39 of 1107
10 ii. Architectural features pursuant to section 23.01.01 that are at least four feet wide and extend a minimum of one floor in height
iii. Exterior arcades or other ground floor building recesses that provide sheltered walkways within the building footprint with a minimum width of eight feet
iv. Notwithstanding the front and side yard setbacks established in section

23.03, varied residential unit setbacks within the same structure of a minimum four feet
v. Recessed or projected covered entries with a minimum of 24 square feet b. Minor
i. Variations in wall plane (projection or recess) by a minimum of two feet in depth for at least 30 percent of the façade
Figure 4 – Minor articulation - wall plane recess.

PAGE 40 of 1107
11 ii. Vertical pilasters that protrude a minimum of one foot from the wall surface and extend the full height of the structure
iii. Porches, patios, or stoops
iv. Lower wall wainscots, or built-up or recessed reveals, trims and other projections along different levels of wall surface
v. Cantilevers
vi. Bay windows

2. Floor variation. Buildings of two or more stories and wider than 30 feet shall be designed to differentiate the ground floor and upper floor(s) through at least one of the following techniques:
a. Changes in wall planes that protrude and/or recess with a minimum dimension of four feet for a minimum 70 percent of the façade length b. Balconies with a minimum of two feet in depth for a minimum 25 percent of the façade length
c. Horizontal and/or vertical recesses or projections of more than four inches depth using shading and weather protection devices, decorative architectural details or a pattern or grouping of windows, panels or bay windows d. At least two sizes, proportions or patterns of fenestration e. At least two sizes, textures, patterns or colors of façade material

3. Massing. For any building floor above the second floor, side elevations shall be stepped back from the second floor a minimum of four feet, starting with the second-floor building plane. Intrusion into the step-back plane is allowed for up to 25 percent of the horizontal façade plane, up to the maximum allowed building height.

PAGE 41 of 1107
12 Figure 5 – Building step back above second floor.

4. Detail articulation. Details, such as trim, shutters, and posts shall be articulated by the use of color and/or texture.

5. Unit types. There shall be a mix of at least two different unit types with varied façade features within the same residential unit cluster.

6. Vertical elements. The vertical emphasis of architectural design elements shall be minimized by the use of a minimum of three of the following approaches:
a. Incorporating horizontal bands, reveals, trims, and overhangs along different levels of the wall surface
b. Limiting columns or pilasters to a maximum of one-story height c. Limiting tower elements to one per building, and no more than two stories in height
d. Varying the spacing and distribution of architectural elements and details along building façades.
e. Limiting entry treatments to the first story of the building.

PAGE 42 of 1107
13 7. Façade length. Building façades shall be no longer than 125 feet. Building façades shall be divided into shorter modules a maximum of 30 feet in width to give the appearance of an assemblage of smaller structures, with each of the units individually recognizable through employment of approaches listed in sections 23.20.08(B)(1), 23.20.08(B)(2) and 23.20.08(B)(6) above.

Figure 6 – Building façade modules.

8. End units. End units shall include the following features on their side elevations: a minimum of 15 percent fenestration area, and at least one façade modulation with a minimum depth of 18 inches and a minimum width of two feet.

PAGE 43 of 1107
14 Figure 7 – End unit features.

9. Corner buildings. Corner buildings that are two stories shall include at least one of the following features, and buildings that are three stories or more shall incorporate a minimum of two of the following features, within 15 feet from each edge of the building corner. a. Change in primary wall material and color.
b. Change in height of more than four feet.
c. Change in wall plane of a minimum depth of two feet. d. Primary building entrance.
e. Different fenestration pattern from the primary façade. f. Open space with a minimum dimension of sixteen 16 feet wide and minimum area of 450 square feet, which accommodates a publicly accessible courtyard/plaza.

PAGE 44 of 1107
15 Figure 8 – Corner lot building features.

C. Windows, Doors and Balconies.

1. Horizontal window bands. Horizontal window bands over 40 feet in length shall be prohibited.

2. Street-facing windows. Windows shall be provided facing the street for all units adjacent to the street to break up building mass.

3. Bay windows. Bay windows shall project at least two feet, but no more than three feet from the façade.

4. Security bars. Security bars are prohibited.

5. Double glazed windows. Windows shall be double glazed, consistent with energy code requirements.

PAGE 45 of 1107
16 6. Operable windows. Operable windows shall have screens.

7. Window frames. Raw or clear anodized aluminum window frames are prohibited.

8. Window materials. Window materials shall comply with all applicable objective standards of the City’s Pre-Approved Window Material List.

9. Window and door trim. Windows and doors shall either be trimmed or recessed.

When trimmed, the trim material shall not be less than three and one-half inches in width by three-quarter inch in depth when protruding from the wall. Foam trim is prohibited on the ground floor. When recessed, the building primary siding material shall cover the recessed edge faces and wrap toward the interior face of the window or door glazing by at least three inches in depth.

10. Balconies. A minimum of 51 percent of the upper floor residential units shall have a balcony of a minimum depth of four feet and width of eight feet and be recessed. Balcony walls shall be a maximum of 15percent transparent material. Balconies shall not encroach over the public right-of-way.

11. Window and balcony orientation. Windows and balconies above the first story shall be oriented such that there is not a direct line-of-sight into the windows, balconies, private patios or backyards of residential units within 30 feet within the development, or residential units within 30 feet on adjacent properties. Exceptions are allowed where the windows on the proposed development are opaque or otherwise treated to obscure views.

12. Unit front door entryways. Exterior entrances at individual residential unit entries and primary entrances to commercial uses shall have weather protection by providing a minimum of one of the following treatments:
a. Porch roofs
b. Overhangs
c. Awnings
d. Trellises
e. Canopies

13. Residential front doors. Knockers or door bells, and safety and security viewers, shall be provided on all residential front entrance doors.

PAGE 46 of 1107
17 D. Garage Doors.

1. Garage door placement. For projects of more than two residential units, garage doors shall not face a public street, but be oriented toward an alley or private street or driveway internal to the project.

2. Garage door treatments. Garage doors shall be recessed a minimum of six inches from the surrounding building wall, and shall include a trim of a minimum of one and one-half inches in depth. Garage doors shall also include at least one of the following detail treatments, to be consistent throughout all garage door design in the building:
a. Windows
b. Paneled surface
c. Minimum of two (2) colors
d. Minimum of two (2) textured surfaces
E. Stairwells.

Exterior stairwells. Exterior stairwells shall be designed as an integral part of the project’s architecture by incorporating solid wall portions, columns, and/or a decorative balustrade. Stairwells shall not be oriented to the street, but shall face interior spaces such as plazas, gathering areas, parking areas and pedestrian paths and shall not be separated from these areas by landscaping, fences or walls taller than three feet. The design shall be of the same materials, color and detail of the building. Open metal and pre-fabricated stairwells are prohibited.

F. Adjacent Buildings.

Residential adjacencies. The side and rear walls of any building within 15 feet of a required setback, or where a setback is not required, shall be a maximum of 15 feet higher than an existing residential building on a directly adjacent property, or the exterior wall plane of each floor above the ground floor shall be stepped back by a minimum of eight (8) feet from the floor building plane just below along the full façade.

PAGE 47 of 1107
18 Figure 9 - Multi-story buildings adjacent to residential structures.

G. Materials.

1. Exterior façade materials. The following materials are permitted, shall be maintained for exterior façades, and can be used in relation to their designation of primary, secondary, and accent. Materials listed as prohibited or omitted altogether are not permitted. At least two materials shall be used on any building façade, in addition to glazing, railings and trim. A primary material shall constitute a minimum of 60 percent of any building façade, excluding windows and railings. Buildings with false façades or false fronts, exclusive of parapets used to shield rooftop equipment, are prohibited.

Exterior Façade Materials
Brick P
Stone (unpainted) P
Stucco and plaster P
Finished wood, wood veneer, engineered wood, hardie
board, wood siding
P
Fiber-reinforced cement siding and panels P
Concrete (poured in place or precast) S
Ceramic tile S
Glass (transparent spandrel) S
Glass (block) A
PAGE 48 of 1107
19 Metal N
Corrugated metal N
Vinyl N
Plastic N
Glass (mirrored, tinted, reflective) N
Gloss tiles N
T-111 Plywood N
Composite, grooved, or patterned wood panel N
Exterior Insulation Finishing System (EIFS) N
KEY
P: Primary or secondary material
S: Secondary or accent material
A: Accent material only
N: Not allowed/prohibited
Primary material – a material of the highest use percentage on the building, at least 60 percent.

Secondary material – a material used by a lesser percent than the primary material, a maximum of 40 percent.

Accent material – a material used for wall, window or roof trim, or on building elements, including doors and dormers.

2. Roofing material. Where not indicated otherwise in section 23.20.08.A.5, each structure shall have and maintain a roof constructed of wood shake, shingle, asphalt, composition, fiber cement, or tile (slate, concrete or clay). Metal roofing and roofing of a glossy or reflective surface are prohibited.

3. Natural barrel clay tile roof replacement. Natural barrel clay tile roofs shall be replaced with the same material and color in repairs, remodels, and additions.

4. Material transitions. Material transitions along any façade shall only occur on the inside corner of plane change. When material changes need to happen in the same plane, trims, cornices, or other architectural elements shall be used to create a corner for material transition.

H. Colors.

1. Color palette. The color palette for all buildings shall consist of any of the following:
earth-tones, off-whites and light grays. Within the permitted color palette, the primary exterior PAGE 49 of 1107
20 color of the building shall be limited to an earthen hue background color, which is integral or applied consistently to the exterior material.

2. The number of colors appearing on the entire building exterior, excluding the roof, shall be a minimum of two and a maximum of four colors (or tones of the same color), including trim and accent colors. The selection of colors shall be the same among multiple buildings within a project. Changes in color due to a change in building material are not considered an additional color. Stone materials shall not be painted.

3. Roof color treatment. Notwithstanding section 23.20.08.A.5., the colors of natural roofing materials, such as barrel tiles and slate, shall be left natural and not be altered by staining or painting. Colors of synthetic roofing materials shall simulate natural materials by use of earth tones. The blending of more than two colors on a roof is prohibited.

23.20.09 SITE DETAILS
A. Landscaping.

The following landscape design standards are in addition to the landscape standards in section 23.16.

1. Landscaping along driveways and buildings. A strip of landscaping at least four feet wide shall be installed and maintained adjacent to all driveways and buildings.

2. Parking lot perimeter landscaping. Parking lots shall include a landscaped buffer consisting of a planting strip a minimum of three feet wide; a landscaped screening feature, such as a hedge or landscaped berm at least three feet high and no more than five feet high measured from the finished grade of the parking lot; and trees planted on average every 20 feet along the parking area perimeter in a planter of a minimum five feet wide. Continuous six - inch concrete curbs shall be provided at wheel stops where parking adjoins landscaping.

3. Interior parking lot landscaping. Finger planters a minimum width of four feet shall be provided at an interval of at least one finger planter every 12 parking spaces.

PAGE 50 of 1107
21 Figure 10 – Parking lot finger planter placement.

4. Parking lot trees. Trees shall be planted and maintained in all parking lots at a ratio of one tree for every ten parking spaces. The minimum size of trees at planting shall be 24-inch box. Parking lot landscaping shall include shade trees, placed so as to cover 40 percent of the total parking area with tree canopies within 15 years after the issuance of the building permit for the related building, structure or other improvement.

5. Native plants. Landscaped areas shall include at least 25 percent native plant species selected from those listed by the California Native Plant Society in the Calscape website specific to the Western San Gabriel Valley.

6. Drought tolerant plants. Notwithstanding section 23.16, low-water use plants shall be used in at least 50 percent of the total planted area. Plant selection shall reflect water conservation through the use and grouping of plants that are well adapted to the particular site and require similar water needs (same hydrozones), and climatic, geological and topographical conditions.

7. Areas to be landscaped. Landscaping shall be provided in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other required amenities.

Landscaping materials shall not be located such that at maturity they obstruct pedestrian paths and vehicular access along the public right-of-way, private streets, and private driveways.

Landscaping adjacent to pedestrian and vehicular paths shall either be raised planting surfaces or separated by a minimum six-inch concrete curb.

8. Trees, shrubs and groundcover. Trees shall consist of both evergreen and deciduous varieties, the distribution of which shall be the applicant’s choice providing that no more than 50 percent of trees shall be deciduous. At least five different species of shrubs and groundcover shall be used in planter areas.

PAGE 51 of 1107
22 9. Use of turf. Notwithstanding compliance with the California State Model Water Efficient Landscape Ordinance, and section 23.16, the maximum area permitted for turf shall be 30 percent of the total landscaped area on site. Turf shall not be used in planting strips narrower than five feet wide, and slopes over 15 percent due to ensure adequate irrigation.

10. Decorative water features. When decorative water features, such as pools, ponds, fountains, or waterfalls are used in landscaped areas, such features shall incorporate water recycling, and, as available, use of reclaimed water.

11. Water Efficient Landscaping. Landscape and irrigation plans subject to the California State Model Water Efficient Landscape Ordinance shall conform to the requirements of such ordinance and section 23.16 to achieve water efficient landscaping.

12. Dry landscaping. No more than 20 percent of any landscaped area shall contain dry landscaping of decomposed granite, bark, or decorative pebbles, rocks, and boulders.

13. Landscape architectural features. Landscape architectural features as defined in section 23.01.01, such as pilasters, walls, pergolas and trellises shall match the colors and materials of the closest buildings on-site.

B. Pavement.

1. Type of Pavement. Asphalt is prohibited.

2. Pedestrian paving. Pedestrian walkway materials shall consist of stamped or scored concrete, interlocking unit pavers, tiles, bricks, or stone, and shall also be used to delineate crossings at circulation drives and parking aisles.

3. Driveway entry treatment. The first 20 feet of a vehicular driveway entry shall be composed of at least one of the following treatments and shall be provided for the full width of the driveway: pavers, stamped or scored concrete, stone, brick, exposed aggregate.

4. Paved areas in yard setbacks. Paved areas shall not exceed 50 percent of the required front or street side yard setback area.

C. Refuse Collection Areas.

1. Screening. Trash, green waste, organic waste, and recycling collection areas shall be screened from view by a six-foot-high enclosure with gates.

2. Design. Enclosures shall be designed with the same primary wall materials and colors as the nearest building within the development. Enclosures shall be either opaque fencing or walls, and include an opaque gate. Corrugated metal, plastic, and chain link fencing PAGE 52 of 1107
23 with or without wooden/plastic slats, is prohibited. Enclosure dimensions shall conform to solid waste provider dimensions.

3. Proximity to residences. Enclosures shall not be located within 20 feet of any adjacent property zoned for or occupied with residential use, and from any pedestrian path or vehicle driveway. Enclosures shall be located no more than 100 feet from a residential unit.

4. Enclosure buffers. Enclosures shall be buffered from adjacent parking with a minimum six-foot wide landscape planter on all sides except the enclosure access or gate.

5. Lighting. Lighting of enclosures shall be provided for night-time security and use, and shall conform to section 23.20.09.F.

6. Access. Access to the enclosure shall conform to solid waste provider requirements.

Enclosures shall have both a vehicular access gate with a concrete apron and a pedestrian entrance.

D. Utility and Mechanical Equipment.

1. Roof screening. Roof-mounted mechanical units shall be fully screened from view from adjacent public rights-of-way, and incorporated into the roof design through increased slope, screening or enclosures. Screening and enclosures shall match the materials, colors and style of the building architecture. New roof-mounted or installed air conditioner units are prohibited. Replacement of existing, legal roof-mounted air conditioner units with new units of the same dimensions of the original units are permitted.

2. Equipment in open space areas. Utility and mechanical equipment shall not be located within any required open space area.

3. Ground-mounted. Ground-mounted mechanical, electrical, and utility equipment shall be screened or hidden from view of the public street, and shall be placed a minimum of 10 feet away from any pedestrian pathway and/or vehicle driveway. Screening shall consist of a wall, fence or landscaping hedge, and shall exceed the equipment height by one foot.

4. All vents, gutters and downspouts, louvers, and exposed flashing shall be concealed within the wall or roof construction, or, if exposed, shall be metal painted to the match the color of the building exterior or roof surface. Plastic material is prohibited.

E. Mailbox Locations.

Mailboxes shall be placed either at an on-site location adjacent to or incorporated into a common area for all residents, or at individual units.

F. Exterior Lighting.

PAGE 53 of 1107
24 1. Lighted areas. All pedestrian pathways, vehicle parking areas, bicycle parking areas, structure entries, trash enclosures, and landscaped areas, and common open space areas shall be illuminated for safety and security.

2. Fixture orientation. No outdoor lighting shall be permitted where the light source is directed toward, or results in direct illumination of, a parcel(s) other than that upon which such light source is physically located. Accent lighting of buildings, trees or other landscape features may be permitted, provided the lighting only accentuates those individual features, and not an entire structure or landscaped area. Accent lighting shall be directed onto the building façade or tree, and all lighting fixtures shall be fully shielded and mounted as close as possible to the architectural feature of the building or tree being illuminated. Uplighting and flood lighting is prohibited.

3. Illumination limits. No one fixture or luminaire shall exceed 1,600 lumens, however accent lighting shall not exceed 800 lumens.

4. Correlated color temperature. For outdoor lighting, the maximum correlated color temperature (CCT) for each luminaire shall not exceed 4,000 Kelvin (K). Outdoor lights that exceed 4,000 K, commonly referred to as cool color temperatures, are prohibited.

5. Fixture height. No outdoor lighting shall be permitted where the light source or fixture, if located on a building, is above the eave line. If the light source or fixture is located on a building with no eaves, the light source or fixture shall not be more than 10 feet above existing grade, adjacent to the building or pole. Free-standing light standards for pedestrian and parking lot lighting shall be a maximum of 14 feet high, including the pole and light fixture. The light fixture, separate from the light pole, shall not be more than two feet in height.

6. Light trespass. The maximum illumination level at the project site property line shall be no more than a 0.07 foot as measured at grade. Light trespass that results in glare to neighboring properties or public/private streets is prohibited unless the director determines that there is no other alternative to provide such security lighting required by the California Building Code, or approves the use of alarm or motion-activated security lighting. For the purposes of this section, “glare” means stray, unshielded lighting striking the eye that results in discomfort, such as bright light causing squinting of the eyes; and/or disabling glare, such as bright light that reduces the ability to drive or see into shadows.

7. Fixture types. All light fixtures, including pole-mounted and wall-mounted light fixtures, shall be fully shielded so that the light bulb is invisible from the adjacent neighbors or streets. Light fixtures shall be “cut-off” where lenses, refractors or lamp sources do not extend below the surface of the fixture housing, and no light shall be directed at or above the lowest horizontal plane of the light fixture. Louvered light fixtures shall not qualify as fully shielded fixtures.

PAGE 54 of 1107
25 8. Extinguishment of lights. With the exception of approved security lighting, or operational lighting conditions approved through a conditional use permit, all exterior lighting and parking lot lighting shall be extinguished by 10:00 p.m.

9. Exemptions. The following outdoor lights shall be exempted from the requirements of this section:
a. Temporary construction or emergency lighting
b. Exterior lighting for a permitted temporary activity c. Landscape lighting that does not require a permit from building and safety G. Personal Storage Space.

A minimum of 10 square feet (80 cubic feet) of personal storage space outside of a residential unit shall be provided for each residential unit. Personal storage areas shall be enclosed in a building or garage and able to be locked.

Article 02 R-1 Single-Family Dwelling Zone (Add)

23.02.34: MULTI-FAMILY RESIDENTIAL DEVELOPMENT:

Only if multi-family residential development is authorized in the R-1 Single Family Dwelling Zone by virtue of any other section of this code, or State law, then any new construction involving multi-family residential development in the R-1 Single Family Dwelling Zone that is subject to streamlined approval pursuant to Government Code Section 65913.4 shall comply with Article 20 Standards for Multi-Family Residential Development.

Article 03 C-1 Commercial Zone (Amend)

23.03.10: OBJECTIVE DESIGN AND DEVELOPMENT STANDARDS:

Any new construction involving multi-family residential development uses in the C-1 Commercial Zone that is subject to streamlined approval pursuant to Government Code Section 65913.4 shall comply with Article 20 Standards for Multi-Family Residential Development. the Objective Design Standards For Residential Uses in the C-1 Zone, as adopted by City Council resolution and as same may be amended from time to time by further City Council resolution.

PAGE 55 of 1107
RESOLUTION NO. PCR-23-06

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY

OF SAN MARINO RECOMMENDING THE CITY COUNCIL ADOPT
ORDINANCE O-23-1402 ADDING ARTICLE 20 TO MUNICIPAL CODE CHAPTER 23 AND MUNICIPAL CODE SECTION 23.02.34 AND
AMENDING MUNICIPAL CODE SECTION 23.03.10 REGARDING

DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN STANDARDS

FOR MULTI-FAMILY RESIDENTIAL DEVELOPMENT PROJECTS
WHEREAS, Senate Bill 35 authorizes cities to adopt objective design review standards that are applicable to all multifamily residential projects in the City; and
WHEREAS, the City Council of the City of San Marino adopted Urgency Ordinance O-21-1385-U on December 15, 2021 and adopted Ordinance O21-1386 on January 12, 2022 relating to, in relevant part, the adoption of objective design standards in the C-1 zone for projects that comply with the requirements of Senate Bill 35 (Government Code Section 65913.4); and WHEREAS, the Planning Commission of the City of San Marino adopted Planning Commission Resolution No. PCR-23-01 on February 22, 2023, recommending that the City Council adopt Ordinance No. O-23-1401 amending the Municipal Code to extend objective design standards to all multifamily residential development in the C-1 commercial zone. The adoption of the Ordinance would allow staff time to work with the City’s consultant (Capstone City Planning) to review the current objective design standards in order to update and revise the standards as necessary in order to ensure that the City’s objective design standards best meet the needs of the City of San Marino and its residents.; and WHEREAS, the City Council of the City of San Marino adopted City Council Ordinance No. O-23-1401 on March 24, 2023, amending the Municipal Code to extend objective design standards to all multifamily residential development in the C-1 commercial zone.; and WHEREAS, the proposed ordinance would include objective design standards that would apply to all multifamily projects qualifying for objective, streamlined review under SB 35 and any other State law; and PAGE 56 of 1107
WHEREAS, the application of objective design standards to all multifamily residential projects is necessary to allow for orderly development in the City; and
WHEREAS, on May 24, 2023, the Planning Commission held a duly noticed public hearing, at which time it considered all material and evidence, whether written or oral.

SECTION 1.The Planning Commission hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the Planning Commission.

SECTION 2. The Planning Commission recommends the City Council adopt the proposed ordinance and establish the Objective Design Standards for all multifamily residential projects.

SECTION 3. The Planning Commission finds and recommends that the City Council declare that the proposed ordinance is exempt from CEQA review because the activity is not a project as defined in section 15378 of the CEQA guidelines.

SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Planning Commission here by declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

PAGE 57 of 1107
PASSED, APPROVED AND ADOPTED, at a meeting of the Planning Commission of the City of San Marino, California, on this 24th day of May, 2023.
___

HOWARD BRODY,
Chair, San Marino Planning Commission

ATTEST:

ISIDRO FIGUEROA
Secretary, San Marino Planning Commission
PAGE 58 of 1107
ORDINANCE NO. O-23-1402

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, CALIFORNIA ADDING ARTICLE 20 AND MUNICIPAL
CODE SECTION 23.02.34 TO MUNICIPAL CODE CHAPTER 23 AND
AMENDING MUNICIPAL CODE SECTION 23.03.10 REGARDING

DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN

STANDARDS FOR MULTI-FAMILY RESIDENTIAL DEVELOPMENT

PROJECTS

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, Senate Bill 35 (“SB 35”) (Local Planning: Housing: Commercial Zones) was approved by the Governor and chaptered by the Senate (Chapter 659, Statutes of 2022) on September 28, 2022 which, among other things, provides that multifamily developments are permissible uses in commercial/retail zones and are subject only to objective design standards under certain circumstances; and
WHEREAS, the City Council of the City of San Marino previously adopted Urgency Ordinance O-21-1385-U on December 15, 2021, and adopted Ordinance O-21-1386 on January 12, 2022, relating to, in relevant part, the adoption of objective design standards in the C-1 zone for projects that comply with the requirements of Senate Bill 35 (Government Code Section 65913.4); and
WHEREAS, the City Council of the City of San Marino adopted City Council Ordinance No.

O-23-1401 on March 24, 2023, amending the Municipal Code to extend objective design standards to all multifamily residential development in the C-1 commercial zone.; and WHEREAS, the proposed Ordinance would include objective design standards that would apply to all multifamily projects qualifying for objective, streamlined review under SB 35 and any other State law; and
WHEREAS, the application of objective design standards to all multifamily residential projects is necessary to allow for orderly development in the City; and WHEREAS, on May 24, 2023, the Planning Commission held a duly noticed public hearing, at which time it considered all material and evidence, whether written or oral.

WHEREAS, the Planning Commission considered the entire administrative record, including the staff report, the General Plan, the existing text of Chapter 23 of the Municipal Code, the staff presentation, and oral and written testimony from interested persons; PAGE 59 of 1107
WHEREAS, this Ordinance, which makes objective design review standards applicable to all multifamily residential development in the City, is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines.

SECTION 2. Section 23.03.10 (Objective Design Standards) of the San Marino Municipal Code is amended as follows:

23.03.10 Objective design standards.

Any new construction involving multi-family residential development in the C-1 Commercial Zone shall comply with Article 20 Standards for Multi-Family Residential Development. the Objective Design Standards For Residential Uses in The C-1 Zone, as adopted by City Council resolution and as same may be amended from time to time by further City Council resolution.

SECTION 3. Section 23.02.34 (Multi-Family Residential Development) of the San Marino Municipal Code is added as follows:

23.02.34: Multi-Family residential development.

Any new construction involving multi-family residential development in the R-1 Single Family Dwelling Zone shall comply with Article 20 Standards for Multi-Family Residential Development.

SECTION 4. Article 20 (Standards for multi-family residential development) of the San Marino Municipal Code is added as follows:

Article 20 Standards for Multi-Family Residential Development

The provisions of this Article apply to residential projects containing two or more residential dwelling units, including duplexes, triplexes, flats, townhouses, and multi-story and PAGE 60 of 1107
mid-rise building types, which upon an applicant’s request and demonstration of eligibility, qualify for ministerial processing. This section does not apply to single-family residences, historic properties, commercial-only projects, or any other non-residential projects, nor does it apply to two-unit residential developments and urban lot splits (SB 9).

Articles 1 through 19 of Chapter XXIII of the code of ordinances establish the City’s zoning regulations. Where conflict between these standards and other provisions of Chapter XXIII exists, the provisions of this Article 20 shall govern.

23.20.03 DEFINITIONS
The terms used in this chapter shall have the following meanings:

23.20.04 DENSITY
The maximum density for multi-family residential developments shall be 20 dwelling units per acre.

23.20.05 HEIGHT
The maximum building height for a multi-family residential building shall be as dictated by the underlying zoning district.

23.20.06 LOT COVERAGE
The maximum lot coverage for multi-family residential developments shall be sixty (60) percent.

23.20.07 SITE DESIGN
A. Site Planning and Orientation.

PAGE 61 of 1107

2. Building entry orientation. Buildings abutting a right-of-way, including a public rightof-way, private street or private driveway, shall have unit front entries oriented to such right-ofway for the units nearest the right-of-way. For corner lots, the side street line of a corner lot shall act as a street to which units with frontage on the side street shall orient their primary entry. For all other units, provide a clearly identifiable pedestrian path of entry to the site from the right-ofway, with front entries oriented to interior common areas, such as paseos, courtyards or useable open spaces on-site.

Additionally, for projects that abut arterial streets, the street floor building level shall be raised between two and four feet to protect the privacy of ground floor units.

4. Entryway design. Building and unit entryways shall provide all of the following:
a. Unit number identification;
b. Lighting shielded downward and directed away from other residences; c. Landing area of at least four feet by four feet in size; d. Minimum 10-foot-wide separation between the faces of entries, which may include projections not to exceed two feet as measured from the face of the building but clear to the sky for a minimum of six feet; and e. Continuity in entry design between units to include at least four of the following elements:
i. Doors to match between all units onsite.
ii. Doors recessed at least three inches from the building façade or doors recessed at least two feet from the building façade to create a covered porch or landing area.
iii. Awning of at least one (1) foot.
iv. Doors with window.
v. Paving material, pattern, or color that is differentiated from the pedestrian pathway.
f. Street entryway accentuation by a minimum of one of the following:

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i. Change in roof pitch or form, such as a gable, that extends a minimum of one foot past the sides of the door jamb.
ii. Increase in roof height of at least one foot to accentuate the entry. iii. Wood, stone, tile, or brick accent materials covering a minimum of 30 percent of the entryway wall surface area, inclusive of windows and doors.

6. Front setback buffer. The front yard setbacks of street-facing residential ground floor units shall include a minimum four-foot width landscaped area.

B. Circulation – Vehicular and Pedestrian

1. Principal vehicular access. Principal vehicular access into residential developments shall be through an entry drive rather than a parking aisle.

2. Driveways. Unless otherwise specified in the fire code, driveways shall be at least nine feet in width and may be located in side yard setbacks, but shall not be less than two feet from the side yard property line.

Corner lots shall not be subject to this requirement.

4. Parking interconnectivity. Parking areas shall be internally connected for vehicular purposes and shall use shared driveways within the development.

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C. Parking.

1. Parking facilities. Parking shall be provided on-site in on-grade or underground structures, parking lots, or attached garages. No carports are allowed.

2. Separation of parking areas. Parking areas shall be separated from buildings by either a raised concrete walkway or landscape strip a minimum of three feet wide.

4. Parking structures. On-grade parking structure walls facing a public right-of-way and any other parking structure walls greater than 25 feet in length shall include design features consisting of textured surfaces, articulation, and/or landscaping covering a minimum of 50 percent of the wall surface area at full growth. The design of all parking structure walls shall include the same materials, colors, and surfaces as other buildings associated with the development. For the purposes of this subsection, articulation includes faux windows, arches, grillwork, building offsets, and stone/tile building materials.

5. Access control. Gated, fenced, or underground parking facilities, and gated exterior stairwells, shall incorporate access control technology (e.g., access card or key).

9. Vehicle parking ratio. Multi-family residential projects shall provide vehicle parking at the following ratios per unit type:

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Studio 1 space
One Bedroom 1.5 space
Two+ Bedrooms 2.5 spaces
Guest Parking 1 space per 3 units
D. Open Space and Common Areas.

1. Outdoor areas. Landscaping shall be located in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other outdoor amenities described below.

23.20.07.D.3. Senior housing of ten or more units is exempted from providing the play area, but shall provide a shaded outdoor patio area with minimum seating capacity of eight persons as one of the required active outdoor amenities.

Active recreation amenities include playground/tot lots, sport field/court, outdoor fitness area, swimming pool, spa, exercise structure or complex, clubhouse with kitchen, or recreation hall.

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5. Private open space. Private open space, including but not limited to, patios and balconies, shall be contiguous to the units they serve and screened from public view by a wall or solid fence.

23.20.08 BUILDING DESIGN
A. Roof Treatments.

1. Roof variation.
a. Flat and low slope roof
Roof height shall be varied with a minimum of a two-foot to maximum four-foot vertical difference between a minimum 30 feet and a maximum 50 feet horizontally.

Figure 1 - Flat roof variation.
b. Pitched roof
For a roof structure that extends more than 50 feet along any building wall, the roof line shall vary by incorporating at least two of the following architectural elements:
i. Cornices a minimum of every 30 feet
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ii. Variation in roof form (orientation, pitch, height) every 50 feet iii. Dormers a minimum of every 30 feet
Figure 2 – Pitched roof variation.

2. Eave projection. For buildings with eaves, each dwelling unit shall have and maintain an eave projection between 18 inches and 24 inches on at least two opposing sides.

3. Roof overhangs. Overhangs shall not exceed 24 inches into the yard setbacks.

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Figure 3 – Roof overhang.

4. Exterior roof ladders. Exterior roof ladders shall be prohibited. Roof access shall only be provided from the building interior.

5. Roof materials, colors and applications. Notwithstanding sections 20.23.08.G.2 and

B. Building Facades.

Articulation shall consist of at least one of the major breaks and two of the minor breaks listed below:
a. Major
i. Ground floor courtyards within the building footprint with a minimum area of 48 square feet
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ii. Architectural features pursuant to section 23.01.01 that are at least four feet wide and extend a minimum of one floor in height
iii. Exterior arcades or other ground floor building recesses that provide sheltered walkways within the building footprint with a minimum width of eight feet iv. Notwithstanding the front and side yard setbacks established in section 23.03, varied residential unit setbacks within the same structure of a minimum four feet
v. Recessed or projected covered entries with a minimum of 24 square feet b. Minor
i. Variations in wall plane (projection or recess) by a minimum of two feet in depth for at least 30 percent of the façade
Figure 4 – Minor articulation - wall plane recess.
ii. Vertical pilasters that protrude a minimum of one foot from the wall surface and extend the full height of the structure
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iii. Porches, patios, or stoops
iv. Lower wall wainscots, or built-up or recessed reveals, trims and other projections along different levels of wall surface
v. Cantilevers
vi. Bay windows

2. Floor variation. Buildings of two or more stories and wider than 30 feet shall be designed to differentiate the ground floor and upper floor(s) through at least one of the following techniques:
a. Changes in wall planes that protrude and/or recess with a minimum dimension of four feet for a minimum 70 percent of the façade length b. Balconies with a minimum of two feet in depth for a minimum 25 percent of the façade length
c. Horizontal and/or vertical recesses or projections of more than four inches depth using shading and weather protection devices, decorative architectural details or a pattern or grouping of windows, panels or bay windows
d. At least two sizes, proportions or patterns of fenestration e. At least two sizes, textures, patterns or colors of façade material

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Figure 5 – Building step back above second floor.

4. Detail articulation. Details, such as trim, shutters, and posts shall be articulated by the use of color and/or texture.

5. Unit types. There shall be a mix of at least two different unit types with varied façade features within the same residential unit cluster.

7. Façade length. Building façades shall be no longer than 125 feet. Building façades shall be divided into shorter modules a maximum of 30 feet in width to give the appearance of an PAGE 71 of 1107
assemblage of smaller structures, with each of the units individually recognizable through employment of approaches listed in sections 23.20.08(B)(1), 23.20.08(B)(2) and 23.20.08(B)(6) above.

Figure 6 – Building façade modules.

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Figure 7 – End unit features.

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Figure 8 – Corner lot building features.

C. Windows, Doors and Balconies.

1. Horizontal window bands. Horizontal window bands over 40 feet in length shall be prohibited.

2. Street-facing windows. Windows shall be provided facing the street for all units adjacent to the street to break up building mass.

3. Bay windows. Bay windows shall project at least two feet, but no more than three feet from the façade.

4. Security bars. Security bars are prohibited.

5. Double glazed windows. Windows shall be double glazed, consistent with energy code requirements.

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6. Operable windows. Operable windows shall have screens.

7. Window frames. Raw or clear anodized aluminum window frames are prohibited.

8. Window materials. Window materials shall comply with all applicable objective standards of the City’s Pre-Approved Window Material List.

9. Window and door trim. Windows and doors shall either be trimmed or recessed.

13. Residential front doors. Knockers or door bells, and safety and security viewers, shall be provided on all residential front entrance doors.

D. Garage Doors.

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F. Adjacent Buildings.

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Figure 9 - Multi-story buildings adjacent to residential structures.

G. Materials.

Exterior Façade Materials
Brick P
Stone (unpainted) P
Stucco and plaster P
Finished wood, wood veneer, engineered wood, hardie
board, wood siding
P
Fiber-reinforced cement siding and panels P
Concrete (poured in place or precast) S
Ceramic tile S
Glass (transparent spandrel) S
Glass (block) A
Metal N
Corrugated metal N
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Vinyl N
Plastic N
Glass (mirrored, tinted, reflective) N
Gloss tiles N
T-111 Plywood N
Composite, grooved, or patterned wood panel N
Exterior Insulation Finishing System (EIFS) N
KEY
P: Primary or secondary material
S: Secondary or accent material
A: Accent material only
N: Not allowed/prohibited
Primary material – a material of the highest use percentage on the building, at least 60 percent.

Secondary material – a material used by a lesser percent than the primary material, a maximum of 40 percent.

Accent material – a material used for wall, window or roof trim, or on building elements, including doors and dormers.

3. Natural barrel clay tile roof replacement. Natural barrel clay tile roofs shall be replaced with the same material and color in repairs, remodels, and additions.

H. Colors.

1. Color palette. The color palette for all buildings shall consist of any of the following:
earth-tones, off-whites and light grays. Within the permitted color palette, the primary exterior color of the building shall be limited to an earthen hue background color, which is integral or applied consistently to the exterior material.

2. The number of colors appearing on the entire building exterior, excluding the roof, shall be a minimum of two and a maximum of four colors (or tones of the same color), including trim and accent colors. The selection of colors shall be the same among multiple buildings within PAGE 78 of 1107
a project. Changes in color due to a change in building material are not considered an additional color. Stone materials shall not be painted.

23.20.09 SITE DETAILS
A. Landscaping.

The following landscape design standards are in addition to the landscape standards in section 23.16.

1. Landscaping along driveways and buildings. A strip of landscaping at least four feet wide shall be installed and maintained adjacent to all driveways and buildings.

2. Parking lot perimeter landscaping. Parking lots shall include a landscaped buffer consisting of a planting strip a minimum of three feet wide; a landscaped screening feature, such as a hedge or landscaped berm at least three feet high and no more than five feet high measured from the finished grade of the parking lot; and trees planted on average every 20 feet along the parking area perimeter in a planter of a minimum five feet wide. Continuous six -inch concrete curbs shall be provided at wheel stops where parking adjoins landscaping.

3. Interior parking lot landscaping. Finger planters a minimum width of four feet shall be provided at an interval of at least one finger planter every 12 parking spaces.

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Figure 10 – Parking lot finger planter placement.

7. Areas to be landscaped. Landscaping shall be provided in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other required amenities.

Landscaping materials shall not be located such that at maturity they obstruct pedestrian paths and vehicular access along the public right-of-way, private streets, and private driveways.

Landscaping adjacent to pedestrian and vehicular paths shall either be raised planting surfaces or separated by a minimum six-inch concrete curb.

9. Use of turf. Notwithstanding compliance with the California State Model Water Efficient Landscape Ordinance, and section 23.16, the maximum area permitted for turf shall be PAGE 80 of 1107
30 percent of the total landscaped area on site. Turf shall not be used in planting strips narrower than five feet wide, and slopes over 15 percent due to ensure adequate irrigation.

12. Dry landscaping. No more than 20 percent of any landscaped area shall contain dry landscaping of decomposed granite, bark, or decorative pebbles, rocks, and boulders.

B. Pavement.

1. Type of Pavement. Asphalt is prohibited.

4. Paved areas in yard setbacks. Paved areas shall not exceed 50 percent of the required front or street side yard setback area.

C. Refuse Collection Areas.

1. Screening. Trash, green waste, organic waste, and recycling collection areas shall be screened from view by a six-foot-high enclosure with gates.

2. Design. Enclosures shall be designed with the same primary wall materials and colors as the nearest building within the development. Enclosures shall be either opaque fencing or walls, and include an opaque gate. Corrugated metal, plastic, and chain link fencing with or without wooden/plastic slats, is prohibited. Enclosure dimensions shall conform to solid waste provider dimensions.

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4. Enclosure buffers. Enclosures shall be buffered from adjacent parking with a minimum six-foot wide landscape planter on all sides except the enclosure access or gate.

5. Lighting. Lighting of enclosures shall be provided for night-time security and use, and shall conform to section 23.20.09.F.

6. Access. Access to the enclosure shall conform to solid waste provider requirements.

Enclosures shall have both a vehicular access gate with a concrete apron and a pedestrian entrance.

D. Utility and Mechanical Equipment.

2. Equipment in open space areas. Utility and mechanical equipment shall not be located within any required open space area.

E. Mailbox Locations.

Mailboxes shall be placed either at an on-site location adjacent to or incorporated into a common area for all residents, or at individual units.

F. Exterior Lighting.

1. Lighted areas. All pedestrian pathways, vehicle parking areas, bicycle parking areas, structure entries, trash enclosures, and landscaped areas, and common open space areas shall be illuminated for safety and security.

2. Fixture orientation. No outdoor lighting shall be permitted where the light source is directed toward, or results in direct illumination of, a parcel(s) other than that upon which such light source is physically located. Accent lighting of buildings, trees or other landscape features PAGE 82 of 1107
may be permitted, provided the lighting only accentuates those individual features, and not an entire structure or landscaped area. Accent lighting shall be directed onto the building façade or tree, and all lighting fixtures shall be fully shielded and mounted as close as possible to the architectural feature of the building or tree being illuminated. Uplighting and flood lighting is prohibited.

3. Illumination limits. No one fixture or luminaire shall exceed 1,600 lumens, however accent lighting shall not exceed 800 lumens.

8. Extinguishment of lights. With the exception of approved security lighting, or operational lighting conditions approved through a conditional use permit, all exterior lighting and parking lot lighting shall be extinguished by 10:00 p.m.

9. Exemptions. The following outdoor lights shall be exempted from the requirements of this section:
a. Temporary construction or emergency lighting
b. Exterior lighting for a permitted temporary activity PAGE 83 of 1107
c. Landscape lighting that does not require a permit from building and safety G. Personal Storage Space.

SECTION 5. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 6. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED this 30th day of June, 2023. ________________________

STEVE TALT, MAYOR
ATTEST:
__________________________________

CHRISTINA BAKER, CITY CLERK
APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY
PAGE 84 of 1107

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF SAN MARINO )
I HEREBY CERTIFY that the foregoing City of San Marino Ordinance No. O-23-1402 was introduced and read by title at a Regular Meeting of the San Marino City Council held on the 14th day of June, 2023, and was adopted on second reading at a meeting of the City Council held on the 30th day of June, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________

CHRISTINA BAKER

CITY CLERK
PAGE 85 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Joseph Montes, City Attorney
DATE: June 14, 2023
SUBJECT: APPOINTMENT OF PHILIPPE ESKANDAR AS CITY

MANAGER, APPROVAL OF A CITY MANAGER

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF SAN

MARINO AND PHILIPPE ESKANDAR, AND REMOVAL OF

ACTING CITY MANAGER DESIGNATION FOR MARIO
RUEDA EFFECTIVE JULY 1, 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council has identified Philippe Eskandar as its leading candidate to become the City’s next City Manager. Based on the City Council’s direction, the City Attorney has drafted the attached City Manager Employment Agreement between the City of San Marino and Philippe Eskandar (the “Employment Agreement”). If the City Council approves Mr. Eskandar’s appointment and the Employment Agreement, Mr. Eskandar would become the City’s next City Manager effective July 1, 2023.

DISCUSSION
On October 5, 2022, the City Council appointed Fire Chief Mario Rueda as the Acting City Manager for the City. The City thereafter issued a request for proposals for a recruiting firm to assist in the search for a new City Manager.

The Council ultimately approved a contract with Bob Murray & Associates for Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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the recruitment, with Yasmin Beers as the lead Recruiter in charge of the effort.

The recruitment process resulted in applications from over 40 candidates from diverse backgrounds and experience levels. The City Council reviewed the pool of candidates and narrowed the field to a group of 7 candidates who were interviewed by a panel consisting of the entire City Council with assistance from the City’s Acting City Manager, Human Resources Director and City Attorney. Two of these candidates were invited back for further consideration by the City Council.

The City Council ultimately selected Philippe Eskandar as their leading candidate. Mr. Eskandar is currently the Deputy City Manager of the City of Westlake Village and has previously worked in various positions in the Cities of Glendale, Newport Beach and Burbank. He has a B.A. in Criminology, Law & Society from UC Irvine, an M.A. in Dispute Resolution and a Master of Public Policy degree, both from Pepperdine University.

The City Attorney, Human Resources Director, and Ms. Beers, based upon direction from the Council, worked with Mr. Eskandar on the terms of an Employment Agreement, which is attached to this Staff Report. The terms of the Employment Agreement include the following:
• Annual salary of $225,000;
• Monthly vehicle allowance of $700;
• A deferred compensation contribution of 5% of annual salary per year; • A CalPERS retirement benefit plan of 2% @ 60 based on a three-year average;
• Annual administrative leave of 80 hours, plus an additional 40 hours in the first contract year; and,
• The same benefits as other City Employees as set forth in Resolution R22-46, the Unrepresented Employees Salary and Benefits Schedule, including, but not limited to:
o Medical, dental, long term disability and life insurance; o Annual sick leave of up to 120 hours;
o Annual vacation leave of 120 hours; and,
o Paid Holidays.

The Employment Agreement would have a three-year term, effective July 1, 2023. In the event that the City terminates Mr. Eskandar’s employment without cause before the end of that term, he would be entitled to up to six months’ severance.

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In order to transition the responsibilities of the City Manager to Mr. Eskandar, the Council should remove Mr. Rueda’s designation as Acting City Manager, effective July 1, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
Sufficient funds are budgeted to cover the costs associated with this agreement.

RECOMMENDATION
It is recommended that the City Council consider: (1) Removing Mario Rueda’s Acting City Manager designation effective July 1, 2023; (2) appointing Philippe Eskandar to be the City’s next City Manager, effective July 1, 2023; and (3) approving the Employment Agreement. If Council agrees with the recommendation, an appropriate motion would be:
“I move to remove Mario Rueda’s Acting City Manager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of San Marino City Manager, effective July 1, 2023, and approve the City Manager Employment Agreement between the City of San Marino and Philippe Eskandar.”

ATTACHMENTS

1. City Manager Employment Agreement between the City of San Marino and Philippe Eskandar
PAGE 88 of 1107
4866-2389-6934 v1 -1-

CITY MANAGER EMPLOYMENT AGREEMENT
between

THE CITY OF SAN MARINO
&

PHILIPPE ESKANDAR
The City of San Marino, California, a municipal corporation ("City"), and Philippe Eskandar, an individual (the "Employee") enter into this City Manager Employment Agreement ("Agreement') as of July 1, 2023. The City and the Employee are sometimes individually referred to as a "Party" and collectively as "Parties."
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4866-2389-6934 v1 -2-

RECITALS

1. The City requires the services of a City Manager.

2. Employee represents that he has the necessary education, experience, skills, and expertise to serve as the City's City Manager.

3. The City Council of the City (the "City Council") desires to employ Employee to serve as the City Manager of City subject to the terms and conditions of the Agreement.

4. The Parties mutually desire to execute the Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260 et seq.

AGREEMENT
In consideration of the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement.

SECTION 1

EMPLOYMENT
The City hereby employs Employee as its City Manager, effective July 1, 2023 ("Effective Date"), and Employee hereby accepts such employment.

SECTION 2
TERM
This term of this Agreement shall commence as of the Effective Date and shall continue for a term of three years unless previously terminated as provided by this Agreement.

SECTION 3

CITY MANAGER'S COMMITMENTS
A. Duties & Authority

1. Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City.

2. Employee shall perform all of the duties of the City Manager as set forth in the San Marino Municipal Code (the "Municipal Code"), the California Government Code, and City policies and procedures approved by the City Council, as may be provided from time to time. Employee shall also perform other legally permissible and proper duties and functions as the City Council may assign from time to time.

3. The City Council may also designate Employee as the chief executive of other Cityrelated legal entities. Such other legal entities could include financing authorities, and joint powers authorities.

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4866-2389-6934 v1 -3-

4. Employee shall administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement City Council policies.

5. Employee shall have the power and shall be required to:
a. Attend all meetings of the City Council, unless excused by the Mayor, and take part in the discussion of all matters before the City Council. Employee shall receive notice of all regular and special meetings of the City Council. b. Review all agenda documents before preparing the agenda for any regular or special meetings of the City Council.
c. Direct the work of all elective and appointive City officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or report directly to the City Council. Employee shall endeavor to implement changes that Employee believes will result in greater efficiency, economy, or improved public service in the administration of City affairs.
d. Recommend to the City Council from time to time, adoption of such measures as Employee may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services.
e. Research administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend to the City Council long-range plans to improve City operations and prepare for future City growth and development.
f. Provide management training and develop leadership qualities among department heads and staff as necessary to build a City management team that can plan for and meet future challenges.
g. Exercise control of City government in emergencies as authorized by the Municipal Code and California law.

B. Hours of Work

1. Employee is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager's position.

Employee does not have set hours of work as Employee is expected to be available at all times.

2. Employee may engage in teaching, consulting, speaking, or perform other non-City connected activities for which he is compensated only with the express prior consent of the City Council.

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4866-2389-6934 v1 -4-
C. Disability or Inability to Perform
If, as the result of long-term or permanent disability, sickness, accident, injury, mental incapacity or other personal health-related reason, the City determines that Employee is unable to perform his essential duties, with or without reasonable accommodation, after exhausting all authorized use of accrued sick leave, vacation, or other authorized paid/unpaid leave available under City policies or state or federal law, the City Council may terminate Employee. If the City Council does elect to terminate Employee due to incapacity, Employee shall receive severance benefits provided in Section 6.D below. In exercising this option, the City will comply with its obligations under applicable state and federal disability and public retirement laws.

D. ICMA Code of Ethics
Employee shall comply with the International City/County Management Association ("ICMA") Code of Ethics as set forth in Exhibit A to this Agreement, which is hereby incorporated by this reference as though set forth in full; provided that the guideline under Item 7 of the Code addressing Elections will only apply to City of San Marino elections.

SECTION 4

CITY COUNCIL COMMITMENTS
A. The City Council shall set policy for the governance and administration of the City and to be implemented through Employee.

B. The City Council shall spend time each year to work with Employee and staff on setting goals and priorities for the City government.

C. Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through Employee or Employee's designee, and neither the City Council nor any member thereof shall give orders to any subordinate of Employee, either publicly or privately.

D. No member of the City Council shall order the appointment or removal of any person to any office or employment under the supervision and control of Employee.

E. The City Council shall conduct an annual review of Employee during September of each year (starting in 2024) in accordance with specific criteria developed by the City Council or such member or members of the City Council it may designate for this purpose. The City Council may from time to time add to or delete such criteria as it may determine. The City Council may, in its sole discretion, consider a salary adjustment in connection with the annual performance evaluation.

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4866-2389-6934 v1 -5-
SECTION 5

COMPENSATION
The City shall provide the following compensation to Employee during the term of the agreement:

A. Compensation & Required Employer Costs

1. Base Salary
a. Employee's annual base salary shall be $225,000. Employee shall be paid at the same intervals and in the same manner as regular City employees.

Whenever a cost of living adjustment or other non-merit based salary increase or any increase in benefits is provided to other management employees, the City Council shall consider whether it is reasonable and appropriate to grant a similar increase to the City Manager’s base salary upon the written request of the City Manager. Any increase in salary shall be reflected on a City Council approved salary schedule, but shall not require an amendment to this Agreement.
b. The City shall not at any time during the term of this Agreement reduce the base salary, compensation, or other financial benefits of Employee, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads whose salaries are reduced.

2. Required Employer Costs
a. Federal Insurance Contributions Act (FICA) (if applicable to the same extent provided other City employees)
i. Old Age Survivor and Disability Income (OASDI)
ii. Medicare
b. Unemployment Compensation to the same extent provided other City employees.
c. Public Employees Retirement System (CalPERS).

City contracts with the California Public Employees' Retirement System for retirement benefits. The City will pay only the City's portion and Employee is responsible for paying the employee's portion for participation in the Public Employees' Retirement System. The CalPERS benefit shall be based upon a three-year average and 2%@60 formula.
d. The cost of any fidelity or other bonds required by law for Employee.

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4866-2389-6934 v1 -6-
e. Workers Compensation to the same extent provided other employees of the City.

B. Basic Benefits

1. Sick, Bereavement, Vacation, Administrative and Other Leaves Employee shall accrue the above leaves and such leaves shall be subject to any caps, use and cash out requirements as set forth in Sections 9-13 of the Unrepresented Employees Salary and Benefits Schedule, adopted by Resolution R22-46 (“Benefits Resolution”). Notwithstanding the foregoing, Employee shall be benchmarked as a 10-year employee for purposes of vacation accrual under Section 11 of the Benefits Resolution. Further, Employee shall begin employment with the 80 hours of Administrative Leave time provided for in Section 12, along with an additional 40 hours of Administrative Leave time for the first year of employment, which 40 hours (or any balance remaining at the end of the first year of employment) shall not carry over to the second year.

2. Automobile Allowance
Employee shall be provided a monthly auto allowance of $700 in exchange for making a vehicle available for Employee's own use and for City-related business and/or functions during, before, and after normal work hours. By Employee making Employee's personal automobile available for use, Employee is not precluded from using City vehicles for City business during the normal workday on occasion, when appropriate.

3. Deferred Compensation — Section 457(b) Plan
City shall contribute an amount equal to five percent (5%) of Employee's base salary to a Section 457(b) or 401(a) deferred compensation plan at Employee's choice, subject to the rules of the plan. This payment shall be in addition to the base salary and shall be made in equal installments at the same time that the City Manager's base salary is paid.

4. Holidays
Employee shall be entitled to the same holidays with pay as described in Section 8 of the Benefits Resolution.

5. Medical and Other Health Benefits
City shall provide Employee with such medical and other health benefits as provided for Department Heads in Section 6 of the Benefits Resolution.

6. Professional Development
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4866-2389-6934 v1 -7-
The City agrees to pay for reasonable sums of professional dues, subscriptions, travel and subsistence expenses of Employee for professional participation in appropriate organizations such as, but not limited to, the CA City Management Foundation, International City/County Management Association, and the San Gabriel Valley City Managers’ Association. Notwithstanding the foregoing, the City Council shall have discretion to establish appropriate amounts, in the annual City budget or otherwise, of official and professional development expenses and travel costs.

7. Reimbursement
City recognizes that certain expenses of a job-related nature may be incurred by Employee. City agrees to reimburse Employee for reasonable expenses that are supported by expense receipts, statements, or personal affidavits, and audit thereof in like manner as other demands against the City.

8. Equipment and Technology
City shall provide all equipment and technology necessary for the completion of Employee’s duties. Such equipment and technology shall include, but not be limited to, cellular phone, laptop computer, and other equipment and technology Employee deems appropriate for the efficient execution of Employee's duties. City acknowledges and approves incidental personal use by Employee of such equipment and technology.

SECTION 6

SEPARATION
A. Resignation or Retirement
Employee may resign at any time and agrees to give the City at least 45 days’ advance written notice of the effective date of Employee's resignation, unless the Parties otherwise agree in writing. If Employee retires from full time public service with the City, Employee shall provide three months' advance notice. Employee's actual retirement date will be mutually established. This Agreement shall terminate upon the effective date of Employee's resignation or retirement.

B. Removal

1. Manager is an at-will employee serving at the pleasure of the City Council as provided in Government Code Section 36506.

2. The City Council may remove Employee at any time, with or without cause, by a majority vote of its members. This Agreement shall terminate upon the effective date of Employee's removal.

3. Employee hereby waives any and all rights under Section 02.03.10 of the San Marino Municipal Code in all circumstances where it may apply.

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C. Removal for Cause

1. Notwithstanding the provisions of Section 6.D, Employee may be removed for cause. As used in this section, "cause" shall mean only one or more of the following:
a. Incompetency such as failure to comply with the minimum standards for Employee's position for a significant period of time.
b. Neglect of duty, such as failure to timely perform the duties required of Employee's position or failure to implement policy directions of the City Council.
c. Dishonesty involving employment.
d. Being under the influence of alcohol or intoxicating drugs while on duty. e. Addiction to or habitual use of alcoholic beverages, narcotics, or any habit forming non-prescription drug that renders it more difficult for Employee to deliver public service.
f. Absence without leave.
g. Conviction of a crime or conduct constituting a violation of state or federal law that renders it more difficult for Employee to deliver public service. “Conviction” includes entry of a plea of nolo contendere or a plea bargain. h. Improper or unauthorized use of City property.
i. Failure to engage or participate in good faith in an interactive process to attempt to identify an effective reasonable accommodation to resolve a physical or mental infirmity(s) or defect(s) affecting job performance when it is within the capacity of the employee to do so.
j. Acceptance from any source of any emolument, reward, gift, or other form of remuneration in addition to Employee's regular compensation, as a personal benefit to the employee for actions performed in the normal course of Employee's assigned duties.
k. Falsification of any City report or record or of any report or record required to be, or, filed by Employee.
l. Engagement in prohibited harassment, discrimination, retaliation, or abusive conduct.
m. A material breach of this Agreement.

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2. For purposes of this provision, a determination that “cause” exists shall be based on demonstrable, or otherwise reasonably proven, sustained, corroborated, or admitted conduct.

3. In the event the City terminates Employee for cause, then the City may terminate this Agreement immediately, and Employee shall not be entitled to any severance benefits provided by Section 6.D and shall be entitled to only the compensation accrued up to the date of termination, payments required by Section 6.E below, and such other termination benefits and payments as may be required by law.

D. Removal Without Cause
If City removes Employee without such cause, as defined in Section 6.0 above, and Employee executes an irrevocable agreement including, but not limited to, the terms in sub-section D.1, then City shall pay Employee an amount equal to six (6) months base salary as severance. In no event shall Employee be terminated without cause within one hundred and twenty (120) days after any municipal election for the selection or recall of one or more of the members of the City Council.

1. As an express condition precedent for CITY’s full payment of severance benefits to EMPLOYEE, EMPLOYEE will:
a. Release and discharge CITY and its elected officials, appointed officers, employees, sub-contractors, agents, accounts, attorneys, successors and all other persons acting for, under, or in concert with CITY both past and present from any and all personal claims, demands, actions, causes of action, obligations, damages, liabilities, losses, costs and expenses, including attorney’s fees of any kind or nature whatsoever, past, present and future, arising from, relating to or in connection with any rights of EMPLOYEE to (i) receive severance benefits under this AGREEMENT, (ii) any right of employee to continued employment with CITY, and (iii) any claim, demand, or cause of action or damages for wrongful termination (collectively, the “Released Matters”); and
b. Agree to waive all claims, demands, actions, causes of action, obligations, liabilities, claims of credits or offsets, costs, and expenses, including attorney’s fees, of any kind or nature whatsoever as to the Released Matters.

As to the Released Matters only, EMPLOYEE will acknowledge that he has read and understands California Civil Code § 1542, as it currently or then may provide, and agree that the releases contained therein constitutes a full and complete waiver or release of any claims, current or future, known or unknown, which may have arisen out of the Released Matters regardless of whether EMPLOYEE has knowledge of the existence of such claims or of the material facts relevant to such claims.

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E. Payment for Unused Vacation Leave Balance

1. On separation from City employment, Employee shall be paid for all unused accrued vacation leave allowance as set forth in the Benefits Resolution, and/or Employee may apply the leave time to service credit for retirement purposes if permitted by CalPERS. Accumulated vacation leave balances shall be paid at Employee's monthly salary rate at the effective date of separation.

2. In the event Employee dies while employed by the City under this Agreement, Employee's beneficiaries or those entitled to Employee's estate, shall be entitled to Employee's earned salary, and any in-lieu payments for accrued benefits, including compensation for the value of all accrued vacation leave balances.

SECTION 7

MISCELLANEOUS PROVISIONS
A. Amendments
This Agreement may only be modified by a writing signed by both Parties.

B. Conflict of Interest

1. Employee shall not engage in any business or transaction or shall have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations.

2. Employee shall also comply with the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Employee's City employment.

3. Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements at the time of appointment, annually thereafter, and at the time of separation from the position.

C. Indemnification

1. In accordance with and to the extent provided by California's Tort Claims Act (Government Code Section 825 et seq.) and Government Code Sections 995¬996.5, the City shall defend and indemnify Employee against and for all losses sustained by Employee in direct consequences of the discharge of Employee's duties on the City's behalf for the period of Employee's employment.

2. In the event that Employee shall serve as the chief executive of other City-related legal entities as provided in Sections 3.A.2 or 3.A.3, then Section 7.C.1 shall be equally applicable to each City-related legal entity as though set forth in an PAGE 98 of 1107
4866-2389-6934 v1 -11-
indemnity agreement between Employee and that legal entity. The City hereby guarantees the performance of this indemnity obligation by the City-related legal entity, and shall indemnify and hold Employee harmless against any failure or refusal by City-related legal entity to perform its obligations under this Section.

3. Without limiting the application of 7.C.2, nothing in this agreement shall expand the City's defense and indemnification obligations beyond those provided in the Government Code Tort Claims Act (Government Code Section 825, et seq.) and Government Code Sections 995-996.5. Further, in the event City provides funds for legal criminal defense pursuant to this sub-section and terms of the Government Code, City Manager shall reimburse the City for such legal criminal defense funds if City Manager is convicted of a crime involving an abuse of office or position, as provided by Government Code Sections 53243 — 53243.4.

4. This Section 7.0 shall survive separation and termination of this Agreement.

D. Severability
If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto.

E. Laws Affecting Title
In addition to those laws affecting a City Manager, Employee shall have the same powers, rights and responsibilities as a Chief Executive Officer, City Administrative Officer, Administrator, and/or City Administrator as those terms are used in local, state, or federal laws.

F. Jurisdiction and Venue
This Agreement shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in Los Angeles County, California.

G. Entire Agreement
This Agreement represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein. This Agreement may be amended or modified only by a written, fully executed agreement of the Parties.

H. Notice
Any notice, amendments, or additions to this Agreement, including change of address of either party during the term of this Agreement, which Employee or the City shall be required, or may desire, to make shall be in writing and shall be sent by prepaid first class mail or hand-delivered to the respective Parties as follows:

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Exhibit A

ICMA CODE OF ETHICS
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TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
DATE: June 14, 2023
SUBJECT: PRESENTATION AND ADOPTION OF THE PROPOSED
OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 2023-
24 STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure
Inviting and Relevant City Facilities
Engaged and Connected Residents

BACKGROUND
The budget process in San Marino begins at the last meeting in January each year; the goal is to adopt the budget by May/June. The continuous improvements made over previous years have yielded successfully adopted budgets each year, with last year’s budget being adopted on May 27, 2022, well in advance of the beginning of the next fiscal year on July 1.

To date, the following actions have positioned the City on the correct path for today’s presentation of the FY 2023-24 proposed operating and capital budget:
• At the January 27, 2023 City Council meeting, staff presented the Fiscal Year 2023-24 budget calendar, gave a FY 2023-24 budget overview, and presented proposed priority initiatives.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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• At the February 8, 2023 City Council meeting, staff presented the FY 2022-23 mid-year review, five-year financial forecast, and long-term financial projection.
• Staff also hosted a budget-focused Town Hall on February 6, 2023 and conducted a community engagement survey (open January 27 through February 14) in order to receive feedback from the community on the proposed priority initiatives.
• At the February 24, 2023 City Council meeting, staff presented more detailed information (including costs) on the FY 2023-24 proposed priority initiatives and received feedback from Council on which items to include in the proposed operating budget.
• At the March 24 and March 31, 2023 City Council meetings, staff presented the FY 2023-24 Capital Equipment and Construction budget and received feedback from Council on which items to include in the proposed Capital Improvement budget.
• At the April 17, 2023 Public Safety Commission meeting, staff presented the draft FY 2023-24 Police, Fire and Parks and Public Works’ Department Budgets and received feedback.
• At the April 17, 2023 Library Board of Trustees meeting, staff presented the draft FY 2023-24 Community Services Department Library Division’s budget and received feedback.
• At the April 18, 2023 Recreation Commission meeting staff presented the draft FY 2023-24 Community Services Department Recreation Division’s budget and received feedback.
• At the April 21 and April 28, 2023 City Council meetings, staff presented a high-level budget summary, anticipated fund balance, and revenue details to help frame the operating budget discussion.

DISCUSSION
Today’s meeting moves us into the final step in the budget process, with the presentation of the City Manager’s Proposed Operating and Capital Budget for FY 2023-24 (Attachment 1). The accompanying budget document incorporates all of the direction given to staff by the City Council at our previous budget meetings. The Proposed Budget document provides the City Council with the comprehensive FY 2023-24 budget, as well as budget details PAGE 117 of 1107
down to the individual line items within each department, individual capital projects, and equipment items. The Net Income Position Schedule (Attachment 3) summarizes the overall revenues and expenditures (operational and capital) over the past two years and the proposed budget for next year. The following are changes that were made to the FY 2023-24 Proposed Budget and the current adopted fee schedule based on direction by the City Council following the budget study sessions.

Parks & Public Works – Amendment No. 2 with Dudek for Lift Station Improvement Project
At the May 10, 2023 City Council meeting, the City Council approved an amendment to the Dudek agreement for professional design services for the Lift Station Improvement Program in the amount of $47,100 and extended the term through December 31, 2023. The staff report stated the proposed FY 2023-24 budget would include the new funding for the project. The CIP budget presented to City Council at the March 31, 2023 City Council meeting was $292,960. The CIP budget in the attached FY 2023-24 Proposed Budget has been revised to $340,060 to reflect the amendment cost of $47,100.

Updated the Special Events Standby Service Fee
During the budget adoption, City Council approves the fee schedule for the upcoming fiscal year. Staff reviewed the fee schedule and is proposing to modify the Special Events Standby Service fee. The Special Events Standby Service fee is a fee charged to recover outside services charged by the Fire Department for providing life safety services during special events. The current approved fee is the actual costs of the employee, with a minimum of 4 hours. In order to align with the current Firefighter’s Association Memorandum of Understanding, staff is proposing the fee to be revised to $120 per hour, with an 8-hour minimum.

Updated Salary Resolution, Salary Schedule, and adoption of Job Classifications/Specifications Resolution
Additionally, the Salary Resolution (Attachment 4) and Salary Schedule (Attachment 5) have been updated to reflect the proposed positions and includes a 4% COLA, as previously approved by Council for FY 2023-24 via PAGE 118 of 1107
Memorandum of Understandings (MOU’s) and a compensation plan for Unrepresented Employees for the period covering July 1, 2022 through June 30, 2024.

Section 02.05.01(D) of the San Marino Municipal Code (“Code”) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council. Section 02.05.01(A) of the Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council.

The changes to the Salary Schedule include adding the new proposed Facility Supervisor position, upgrading the Human Resources Assistant position to a Human Resources Analyst position, and adding back the Building Inspector II position to the Salary Schedule. Section 02.05.01 of the Code provides that the City Manager shall prepare position classifications for City employees, and for the City Council to approve the addition of classifications/specifications via resolution. A Resolution (Attachment 6) adopting Job
Classifications/Specifications for the proposed positions has been prepared to reflect the new positions.

FISCAL IMPACT & PROCUREMENT REVIEW
The proposed operating budget includes $36.2 million in revenues and $34.0 million in expenditures in a balanced budget with a net income of $2.2 million.

Revenues are anticipated to increase by $2.0 million or 5.9% while operating expenditures are up $1.7 million or 5.3%. City staffing is proposed to increase overall by 6.54 full-time equivalent (FTE) positions to a total of 140.54 FTEs.

The proposed capital equipment and improvement budget is $15.2 million and consists of new funding for 16 capital improvement projects ($5.5 million), new funding for 12 capital equipment items ($1.0 million), and requests to reappropriate funds for 23 unfinished projects that were approved by the Council last year ($8.7 million).

The total FY 2023-24 Proposed Budget (Operating and Capital) includes revenues of $39.6 million and total expenditures of $49.2 million.

The unassigned fund balance of the General Fund is projected to grow by $1.8 million to $19.5 million by June 30, 2024, which will be equal to 54% of PAGE 119 of 1107
General Fund revenues. The fund balance for the Capital Projects Fund is projected to decline by $10.8 million to $1.6 million by June 30, 2024, as a result of expenditures to improve our infrastructure. The Council will decide whether to use the General Fund balance reserves to transfer into the Capital Projects Fund to fund future capital projects at a future City Council meeting.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. R-23-17, adopting the Operating and Capital Budget for Fiscal Year 2022-23, adopt Resolution No. R-23-20, adopting the Salary Schedule for FY 2023-2024, and adopt Resolution No. R-23-21, approving new job classifications/specifications and salary for the positions of Facility Supervisor and Human Resources Analyst and amending the City Employees’ Association Memorandum of Understanding for the period of July 1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt (1) Resolution No. R-23-17, Adopting the Operating and Capital Budget for the Fiscal Year 2023-24 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R-23-20, Adopting the Salary Schedule for FY 2023-2024; and (3) Resolution No. R-23-21, Approving New Job Classifications/Specifications and Salary for the Positions of Facility Supervisor and Human Resources Analyst and Amending the City Employees’ Association Memorandum of Understanding for the Period of July 1, 2022 Through June 30, 2024 to Reflect the Same.”

ATTACHMENTS

1. Proposed Operating and Capital Budget for Fiscal Year 2023-24

2. Resolution No. R-23-17 (Draft)

3. Net Income Position Schedule

4. Resolution No. R-23-20 (Draft)

5. Salary Schedule

6. Resolution No. R-23-21 (Draft)
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City Leaders
City Council Executive Team
Mayor
Steve Talt
Acting City Manager
Mario Rueda
Vice-Mayor Finance Director
Steven W. Huang, DDS Paul Chung
Council Member
Tony Chou
Human Resources Director
Lizette Guerrero
Council Member
Calvin Lo
Community Development
Director
Isidro Figueroa
Council Member
Gretchen Shepherd Romey Police Chief
John Incontro
Appointed Officials Acting Fire Chief
Mark Dondanville
City Treasurer
Annie Han Parks & Public Works Director
Amber Shah
City Attorney
Joseph Montes Community Services Director
Cathi Johnson
Community Engagement
Manager
Nicole Cuadras
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City of San Marino
Organizational Chart
Residents
City Council
City Attorney City Manager City Treasurer
Community
Development City Manager’s Office
Community Services Finance
Fire Human Resources
Parks & Public Works Police
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Table of Contents
City Manager’s Transmittal Letter....................................................................................................................13 City Manager’s Transmittal Letter – Translated into Chinese.............................................PENDING Five-Year Forecast – General and Public Safety Funds...........................................................................31 Five-Year Forecast – Capital Projects Fund..................................................................................................33 Citywide Financial Policies Compliance..........................................................................................................35 Financial Summaries.................................................................................................................................................41 Summary of Revenues, Expenditures, and Changes in Fund Balances............................................................42 Summary Schedule of Revenues by Fund..............................................................................................................45 Detail Schedule of Revenues by Fund....................................................................................................................46 Summary Schedule of Expenditures by Fund........................................................................................................53 Summary Schedule of Expenditures by Department & Type...........................................................................54 Schedule of Department Expenditures by Fund..................................................................................................57 Schedule of Transfers Between Funds...................................................................................................................59 Cost Recovery – General, Public Safety and 4th of July Event Funds..............................................................61 Summary of Authorized Positions...........................................................................................................................65 Total Compensation by Position Classification ...................................................................................................67 Operating Budget
City Council..................................................................................................................................................................73 City Attorney...............................................................................................................................................................77 City Manager’s Office.................................................................................................................................................81 El Molino Viejo (The Old Mill) ......................................................................................................................89 Finance Department...................................................................................................................................................93 Non-Departmental.........................................................................................................................................103 Human Resources Department.............................................................................................................................107 Community Development Department...............................................................................................................117 Police Department....................................................................................................................................................125 Fire Department........................................................................................................................................................133 Emergency Management ...............................................................................................................................143 Parks and Public Works Department ..................................................................................................................147 Parks and Public Works Administration.........................................................................................................155 Fleet.........................................................................................................................................................................157 Sewer.......................................................................................................................................................................158 Streets.....................................................................................................................................................................159 PAGE 127 of 1107
Parks........................................................................................................................................................................161 Grounds..................................................................................................................................................................163 Building Maintenance...........................................................................................................................................165 Community Services Department.........................................................................................................................167 Community Services Administration...............................................................................................................175 Recreation..............................................................................................................................................................179 Recreation Administration...........................................................................................................................182 Aquatics ...........................................................................................................................................................184 Youth.................................................................................................................................................................185 Adult ..................................................................................................................................................................187 Community Events.........................................................................................................................................189 Contract Classes.............................................................................................................................................191 Facilities & Rentals..........................................................................................................................................193 Library.....................................................................................................................................................................195 Library Administration ..................................................................................................................................198 Adult Services..................................................................................................................................................200 Childrens’ Services.........................................................................................................................................202 Processing.........................................................................................................................................................204 Circulation........................................................................................................................................................205 Capital Budgets .........................................................................................................................................................207 Capital Equipment Budget.......................................................................................................................................209 Capital Construction Budget..................................................................................................................................239 Appendices...................................................................................................................................................................273 Legal Requirements and Budget Policies .............................................................................................................275 Budget Preparation Calendar.................................................................................................................................276 Fund Descriptions.....................................................................................................................................................277 Community Profile....................................................................................................................................................280 City Map......................................................................................................................................................................281 History of San Marino..............................................................................................................................................282 San Marino’s City Seal..............................................................................................................................................283 Summary of Audited Financial Statements – Last Five Years.........................................................................284 Summary of Citywide Net Position – Last Five Years .....................................................................................286 Summary of General Fund Balance Sheets – Last Five Years.........................................................................287 Summary of General Fund “Income Statements” – Last Five Years.............................................................288 The Property Tax in San Marino...........................................................................................................................289 PAGE 128 of 1107
The Public Safety Parcel Tax ..................................................................................................................................292 Budget Adoption Resolution..................................................................................................................................293 Gann Appropriations Limit Resolution................................................................................................................295 Gann Appropriations Limit Calculation ..............................................................................................................297 Implications of the Gann Appropriations Limit .................................................................................................298 Schedule of Fees for Services – Fiscal Year 2023-24........................................................................................299 Glossary ......................................................................................................................................................................307 5-Year Capital Equipment and Improvement Plan............................................................................................317 PAGE 129 of 1107

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City Manager’s Transmittal Letter
June 14, 2023
Honorable Mayor and City Council,
I am pleased to present the Proposed Operating and Capital Budget for the City of San Marino for Fiscal Year (FY) 2023-24. This document serves as the City’s financial plan for the upcoming year and demonstrates the City Council’s priorities for providing programs, projects, and services to the public.

The Strategic Plan, adopted by the City Council in April 2018, served as a foundation for the development of this Proposed Budget. The Strategic Plan identified the following vision, mission, and critical success factors for the City organization:

Vision
To enhance our unique residential community and preserve the best of our past for future generations.

Mission
Contributing to a safe, beautiful, and enduring community with excellence, stewardship, and innovation.

Critical Success Factors
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
The eight critical success factors provide a foundation for maintaining and strengthening an exceptional San Marino as well as a clear vision of where the City would like to go. These critical success factors not only guide the priority initiatives that the City Council adopted for FY 2023- 24 but also provide long-term goals of what the City wants to achieve in the future. Each of the Departments use the critical success factors to determine FY 2023-24 objectives which are listed in their respective Department budgets.

The FY 2023-24 Priority Initiatives are strategic objectives that represent a major policy shift or significant budget appropriation that drives a significant improvement to City operations. The Priority Initiatives are generally brainstormed by City Staff or City Council and go through a PAGE 133 of 1107
thorough research and review process at a staff, Council, and community level. This year, the selected Priority Initiatives include:
• Vacant Homes Initiative
o Educational material will be developed and distributed regarding the City’s vacant home program and policies
• Economic Development Plan
o Engagement with community stakeholders will produce a plan over the next year to improve Economic Development efforts.
• Stoneman Path Forward
o Use a staff-conducted survey to determine potential uses and a path forward for the City’s Stoneman Property.
• Traffic Improvement Initiative
o Develop a Residential Streets Traffic Management Policy to provide guidance and uniform procedures to address resident traffic safety concerns, and begin implementation of traffic calming and safety improvements in school zones on Huntington Drive, and on other arterial and collector streets throughout the City. • City Facilities Security Initiative
o Conduct a security assessment to establish the cost of installing a unified security system.
• Rebuild a Sense of Community
o Add additional staff to the Community Services Department, as well as, new intergenerational and multicultural event programming.
• Enhanced Public Safety Program
o Add additional staff to the Police Department to provide a multifaceted approach to the reduction of crime and an increase in safety for the San Marino Community.

As we emerge from three challenging years of managing the COVID-19 pandemic while delivering the services that our community needs, the City is well-positioned for success and a return to normalcy in FY 2023-24. The proposed operating budget includes $36.2 million in unrestricted revenues and $34.0 million in operating expenditures, resulting in a balanced budget with a net income of $2.2 million. As a result, projected revenues are more than sufficient to pay for our planned operating expenditures.

The operating budget is funded almost entirely from the General Fund, with some additional funding from restricted transportation and public safety funds. The City’s General Fund is healthy.

The General Fund unassigned fund balance is projected to grow by $1.8 million to $19.5 million by June 30, 2024, which will be equal to 54% of FY 2023-24 General Fund Group estimated revenues. (As a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues, putting us well beyond that threshold.) The proposed capital budget consists of $5.5 million for new projects, $8.7 million for continued projects from the prior fiscal year, and approximately $1.0 million for new equipment. While funding for capital equipment comes from the General Fund, funding for capital improvements comes primarily from our Capital Projects Fund reserves, along with some external funding sources. The City Council has also directed the transfer of excess reserves from the General Fund to the Capital Projects Fund, thereby funding our aggressive capital projects campaign for a five-year period.

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In putting together this budget, we assumed a conservative approach as the local economy recovers from impacts due to the COVID-19 pandemic, and the continuation of a slowly growing economy. We have forecasted revenues to grow at a modest rate in anticipation of a recovering economy. The proposed budget includes total revenues of $39.6 million and total expenditures of $49.2 million ($34.0 million in operating expenditures and $15.2 million of capital expenditures). Please see the following graph for a breakdown of our revenue sources and expenditure categories:

TotalRevenues: $39.6M
Restricted Funds
9%
All Other
15%
Ad Valorem Property
Utility Users Tax Taxes
5% 51%
Charges for Services
6% Public Safety Parcel Tax
9%
Property Tax In Lieu of
VLF
5%
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TotalExpenditures: $49.2M
Capital Equipment
2%
Capital Improvements
29%
Personnel
48%
Debt Service Services & Supplies
1% 20%
Budget Highlights
Budget Process
The budget process in San Marino begins at the end of January each year; the goal is to adopt the budget by May/June. The continuous improvements made over previous years have yielded successfully adopted budgets each year, with last year’s budget being adopted on May 27, 2022, well in advance of the beginning of the next fiscal year on July 1.

At the January 27, 2023 City Council meeting, staff presented the Fiscal Year 2023-24 budget calendar, gave a FY 2023-24 budget overview, and presented proposed priority initiatives. In addition, staff also hosted a budget-focused Town Hall on February 6, 2023 and conducted a community engagement survey (open January 27 through February 14) in order to receive feedback from the community on the proposed priority initiatives.

At the February 8, 2023 City Council meeting, staff presented the mid-year review, five-year financial forecast, and long-term financial projections.

At the February 24, 2023 City Council meeting, staff presented more detailed information (including costs) on the FY 2023-24 proposed priority initiatives and received feedback from Council on which items to include in the proposed operating budget.

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At the March 24 and March 31, 2023 City Council meetings, the City Council reviewed and gave direction on the FY 2023-24 Capital Equipment and Improvement proposed expenditures.

At the April 17, 2023 Public Safety Commission meeting, the Public Safety Commission reviewed and accepted the draft FY 2023-24 Police, Fire, Emergency Management, and Parks and Public Works department budgets as presented. At the April 17, 2023 Library Board of Trustees meeting, the Library Board of Trustees reviewed and accepted the draft FY 2023-24 Library Division budget as presented. Furthermore, at the April 18, 2023 Recreation Commission meeting, the Recreation Commission reviewed and accepted the draft FY 2023-24 Recreation Division budget as presented.

Over the course of two meetings on April 21, 2023 and April 28, 2023, the City Council reviewed the expenditures of the FY 2023-24 proposed operating budget and department work plans, as well as followed-up on pending items from the Capital Improvement Plan. Staff also provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. At these two meetings, the City Council offered comments on the operating budgets of all departments.

Staff then revised the draft operating and capital budgets based on the direction provided by the City Council. The complete Proposed Operating and Capital Budget document, incorporating all City Council feedback, is now presented to the City Council for approval.

A more detailed description of the FY 2023-24 budget preparation calendar is included as an appendix to this document.

Impacts Due to COVID-19
On March 4, 2020, Governor Gavin Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19. That same day, the Los Angeles County Board of Supervisors and the Los Angeles County Health Officer declared a local health emergency in response to the increased spread of COVID-19 across the County.

On March 17, 2020, the City Council declared a local emergency in response to the COVID-19 pandemic. Soon after, the City closed City Hall to the public with limited services available by appointment only, closed the Crowell Public Library, and canceled all recreational programming ranging from preschool to special events like the Fourth of July fireworks show. The Finance Department established a cost center for all COVID-19 related expenses to track procurement of materials, supplies, and staff time associated with this emergency for future reimbursement.

We anticipate that the City will spend approximately $333k related to COVID-19 by the end of the current fiscal year. The City has spent a cumulative $782k since the start of the COVID-19 Pandemic. The proclamation of a local emergency allowed the State to provide mutual aid to local agencies, including personnel, equipment, and other available resources in order to assist during the local emergency. San Marino received a total of $181,875 from the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Furthermore, the City recieved a total of $3.1 million PAGE 137 of 1107
through the American Rescue Plan Act (ARPA), signed by President Biden in March 2021. The $3.1 million was divided into two payments of $1.55 million each. The first payment was received in July 2021 and second payment was received in July 2022. The US Treasury finalized the guidelines to jurisdictions regarding the usage of the funding providing greater flexibility and simplicity in the following areas:
• Funds can be used towards revenue loss due to the COVID-19 Pandemic; • Funds can be utilized for Water, Wastewater and Broadband infrastructure projects; • Funds can be used towards premium pay for eligible workers performing essential work; • Funds cannot be used to pay pension liabilities; and, • Funds have to be spent by December 30, 2024, with any funds remaining required to be sent back to the US Treasury.

On February 24, 2023, the City Council proclaimed the termination of the local emergency concerning the COVID-19 pandemic. The FY 2023-24 proposed budget includes the remaining ARPA funds, which have been earmarked for future funding appropriation to close out the ARPA funding.

The Budget and its Individual Funds
The FY 2023-24 Proposed Operating and Capital Budget is composed of budgets for 30 individual funds. In governmental accounting, funds are utilized to facilitate and demonstrate accountability for the collection and expenditure of revenues restricted for particular purposes.

The largest single fund is the City’s General Fund, which accounts for about a third of the City’s financial activity in terms of the proposed expenditures for the coming year. General Fund revenues are unrestricted. In addition, there are seven other individual funds maintained for budgeting purposes that provide public safety and other basic services and the revenues of which are generally unrestricted. These seven funds are combined with the General Fund to form the General Fund Group of funds. The eight funds in the General Fund Group account for about twothirds (2/3) of the proposed expenditures included in this budget.

The remaining one-third (1/3) of proposed expenditures is spread among the other twenty-two individual funds. These individual funds are maintained in order to account for resources that are restricted for particular purposes. The expenditures of these funds are mostly for capital expenditures and debt service.

Revenues
FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Revenues by Fund Change Change
General Fund Group $ 34,174,767 $ 36,176,362 $
3,388,222 3,430,852
$ 37,562,989 $ 39,607,214
2,001,595 5.9%
Restricted Funds 42,630 1.3%
Total $ 2,044,225 5.4%
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Estimated revenues for the General Fund Group of funds for FY 2023-24 total $36.2 million, an increase of approximately $2.0 million (or 5.9%) over the FY 2022-23 amended budget of $34.2 million. Estimated revenues for the other restricted funds of the City are expected to increase by $42,630 (or 1.3%) mostly due to Gas Tax revenues. General Fund Group revenues are expected to account for 91.4% of all City revenues in FY 2023-24. The largest increase is primarily due to the increase in property taxes.

General Fund Group
General Fund Group
Revenues
FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Change

5.5%
Change
1,045,825
92,000
Ad Valorem Property Taxes
Property Tax In Lieu of VLF
Public Safety Parcel Tax
Charges for Services
Utility Users Tax
All Other
$ 19,015,000 $ 20,060,825 $
1,924,000
3,422,818
2,059,249
1,867,000
5,886,700
2,016,000
3,528,294
2,333,156
2,222,000
6,016,087

4.8%
105,476 3.1%
273,907 13.3%
355,000 19.0%
129,387 2.2%
Total $ 34,174,767 $ 36,176,362 $ 2,001,595 5.9%
San Marino is a small community of single family residences with very limited commercial areas.

As such, the City has been (and continues to be) dependent on property tax revenue.

Fortunately, the San Marino property tax base is very strong. For FY 2023-24, property tax revenue is conservatively estimated to grow to $20.1 million, which is 5.5% over the FY 2022-23 budgeted amount of $19.0 million.

Beginning in 1980, our community determined that the post-Proposition 13 property tax revenue flow was not enough to sustain the level of services to which the community had grown accustomed. Since then, the residents have repeatedly supported, through the required twothirds vote, a special public safety parcel tax in eleven consecutive elections. The most recent election, in November 2019, authorized the parcel tax through FY 2024-25.

The City Council sets the actual parcel tax rate every year. The authorizing Ordinance allows for 5% annual increases. At its March 8, 2023 meeting, the City Council elected to increase the Public Safety Parcel Tax by 3% for FY 2023-24. Given that decision, the parcel tax is estimated to bring in $3.5 million this coming fiscal year, which will fund approximately 21.3% of the combined costs of our Police and Fire services.

Ad valorem property tax revenue and public safety parcel tax revenue together account for 61% of all General Fund Group estimated revenues in this proposed budget. Property tax in lieu of Vehicle License Fee (VLF), representing the extra property tax revenue cities now receive in exchange for giving up State VLF revenue, behaves like property taxes and is therefore estimated to increase 4.8% as well.

Charges for Services are composed primarily of planning and zoning, police, fire/paramedic, recreation, and library fees. Historically, most of these fees are budgeted at no change from the PAGE 139 of 1107
current fiscal year’s estimated actual revenue levels. The budget is anticipated to increase by $0.3 million next fiscal year, primarily due to strong demand for contract class programs provided by the Recreation Division. The Community Services Department’s revenues are anticipated to increase by 181% mainly due to the facility rental revenues from the newly renovated San Marino Community Center, opening in the Fall of 2023.

The Utility Users Tax (UUT) is a 5% City tax assessed on electricity, gas, water, telephone, and cable television charges. The City’s UUT revenue is expected to increase by 19% next year.

Other revenue consists of other taxes (sales, franchise, real property transfer, and business license taxes), licenses and permits, fines, revenue from use of money and property, donations, and other miscellaneous revenues.

For more detailed revenue information, please see the revenue summary and detail schedules in the “Summaries” section of this document.

Operating Expenditures
Operating Budget -
Funding Sources
General Fund Group
Restricted Funds
Total
FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Change
1,727,320
Change
$ 31,941,819 $ 33,669,139 5.4%
299,675 289,262
$ 32,241,494 $ 33,958,401
$
(10,413) -3.5%
$ 1,716,907 5.3%
The proposed operating expenditures budget of $34.0 million is $1.8 million (or 5.3%) higher than the FY 2022-23 amended operating expenditures budget of $32.2 million. Of the total proposed operating expenditures budget of $34.0 million, $33.7 million are proposed expenditures in the General Fund Group of funds. The $0.3 million balance of the proposed operating budget comes from restricted funds – Propositions A and C transit funds and Citizens’ Option for Public Safety (COPS) funds.

FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Change

6.5%
Operating Budget
Personnel
Change
1,441,444
252,609
22,854
$ 22,123,220 $ 23,564,664 $
Services & Supplies
Debt Service
Total
9,566,240
552,034
9,818,849
574,888

2.6%

4.1%
$ 32,241,494 $ 33,958,401 $ 1,716,907 5.3%
The 5.3% increase in the proposed operating budget for FY 2023-24 increase is primarily attributable to an increase in personnel budget due to the Priority Initiatives from the Police and Community Services Departments. Both departments are increasing positions to their proposed departmental budgets.

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Personnel and Staffing
Personnel costs comprise two-thirds (2/3) of the operating budget, and the largest portion of the increase from FY 2022-23 is in that area. There are four primary components to this $1.7 million increase. First, the increase in personnel of 6.54 FTEs equals $714k. Second, cost of living adjustment increases are built into the personnel budget for next year, as employees are entitled to a 4% increase in their salaries per the Memorandum of Understandings with the various employee associations. This equates to a budget cost of $468k. Third, medical rates are projected to increase by 6.75%, which equals to approximately $230K. Finally, the increase in CalPERS pension costs for FY 2023-24 is approximately $200k.

Our total citywide staffing level for next year is proposed to be 140.54 FTEs.

For more information regarding City staffing, please see the Summary of Authorized Positions schedule in the “Summaries” section of this document, as well as each department’s proposed budget.

Services and Supplies
Services and Supplies costs are proposed to increase by $253k (or 2.6%). This increase is primarily due to inflationary pressures felt by the City, which includes costs for utilities that are projected to increase 5-10% compared to FY 2022-23.

Debt Service
The City’s one outstanding bond issue, the 2007 Pension Obligation Bonds, will be paid off in FY 2023-24. Per the bond agreement, the debt service for FY 2023-24 is increasing by $23k (or

4.1%) from FY 2022-23.

Although San Marino has historically been uncomfortable undertaking debt, it should be noted that we were successful in achieving savings with the issuance of these bonds. The bonds enabled the City to pay off a CalPERS “side fund” liability that was originally payable at a fixed 7.75% interest rate, whereas the average interest rate on the bonds we issued has been 5.4%.

Departmental Budgets
Overall, as noted earlier, department budget increases are driven by personnel and staffing increases since 69% of the expenditure budget is comprised of the personnel expenses.

Please see the following chart which shows the operating budget comparison by department:

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FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Operating Budget
City Council
Change Change
$ 29,865 $ 31,025 $ 1,160 3.9%
City Attorney
City Manager's Office
El Molino Viejo
Finance
450,000
1,051,024
60,000
430,000
975,000
(20,000) -4.4%
(76,024) -7.2%
60,000 - 0.0%
981,314 938,891 (42,423) -4.3%
Non-Departmental
Human Resources
Community Development
Police
2,196,767
1,616,345
3,180,707
8,492,038
6,670,322
3,840,920
3,672,192
2,214,034
1,672,274
3,115,797
9,342,612
7,056,703
3,949,206
4,172,859
17,267
55,929

0.8%

3.5%
(64,910) -2.0%
850,574 10.0%
Fire 386,381
108,286

5.8%
Parks & Public Works 2.8%
Community Services
Total
500,667 13.6%
$ 32,241,494 $ 33,958,401 $ 1,716,907 5.3%
Other than citywide personnel expenses that are discussed earlier in the “Personnel and Staffing” section, changes in the departments are attributable to the following:
• The City Attorney budget is decreasing as a result of the elimination of the one-time COVID-19 budget expenditures not rolling over to next year. The decrease is offset by an increase in legal services due to the third year of the City Attorney contract. • The City Manager’s Office budget is decreasing as a result of having no municipal election next year and costs for Diversity, Equality and Inclusion programs being less than estimated.
• The Finance budget is decreasing primarily due to moving the utilities budget to NonDepartmental. The decrease is offset by an increase in Prop A funding to the School District for transportation costs.
• The Non-Departmental budget is increasing primarily due to moving the utilities budget from the Finance Department and the annual equipment of deprecation used by various departments due to large equipment purchases. The increase is offset by a decrease in the personnel budget due to the City not having a one-time ARPA bonus payment rolling over to next year.
• The Human Resources budget is increasing as a result of increased Worker’s Comp Insurance Premiums and General Liability insurance.
• The Police budget is increasing as a result of the Council directed priority initiative in focusing on enhancing public safety for the community.

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• The Fire budget is increasing primarily due to personnel salary increasing per the Memorandum of Understanding.
• The Parks & Public Works budget is increasing as a result of the multi-year tree maintenance and planting program contract.
• The Community Services budget is increasing as a result of the Council directed priority initiative in focusing on rebuilding a sense of community as the community recovers from COVID-19 pandemic.

For additional information regarding operating expenditures, please see the expenditure summary and detail schedules in the “Summaries” section of this document.

Inter-Fund Transfers
The proposed budget includes nearly $13.6 million of transfers between funds. The purpose of most of these transfers is to provide General Fund support to the other funds comprising the General Fund Group of funds, which either have no revenues of their own or insufficient revenues to fully fund their activities (Fourth of July Fund, Public Safety Fund, etc.). Funds are also transferred from the General Fund to the Debt Service Fund to fund debt service on the City’s outstanding debt.

For additional information, please refer to the Schedule of Transfers Between Funds in the “Summaries” section of this document.

Capital Budget
A total of $15.2 million is planned for capital improvement projects and equipment purchases in FY 2023-24. This total amount is comprised of $5.5 million of new requests for 16 projects, $8.7 million to re-appropriate funds in order to finish 23 projects that began in FY 2022-23 but are not expected to be finished by June 30, 2023, and $1.0 million for 12 capital equipment purchases.

Capital Improvements – New Requests
All of the 16 new requests included in the proposed FY 2023-24 capital improvement budget are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section. The two largest capital improvement infrastructure projects are the Street Rehabilitation Program ($3.5 million) and the Citywide Sidewalk Replacement Program ($439k).

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Infrastructure Improvements
Capital Improvements -
New Requests
Right of Way
Street Rehab
Other
FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Change Change
$ 7,418,678 $ 3,500,000 $ (3,918,678) -52.8%
2,517,370
265,000
1,279,250
50,000
(1,238,120) -49.2%
(215,000) 100.0%
(8,295,580) -96.8%
Parks
Civic Facilities
Wastewater Collection
System
8,565,580 270,000
1,623,808
2,045,915
307,960
100,000
(1,315,848) -81.0%
Stormwater System (1,945,915) -95.1%
Total $ 22,436,351 $ 5,507,210 $ (16,929,141) -75.5%
Please note that the apparent decrease in Street Rehab is not a programmatic decrease. Given the construction schedule for street rehabilitation work, last year’s FY 2022-23 budget included expenditures for two years’ worth of work.

Capital Equipment
A total of 12 capital equipment items are proposed for purchase in FY 2023-24. The largest requests are staff vehicle replacements in the Police and Fire Departments ($405,000), replacing the Fire Department’s Self-Contained Breathing Apparatus (SCBA) ($310,000), and a Backhoe for the Parks & Public Works Department ($70k).

FY 2022-23
Amended
FY 2023-24
Proposed
$ %
Capital Equipment
Finance (IT)
Change Change
$ 104,244 $ 136,961 $ 32,717 31.4%
(27,047) -100.0%
(47,833) -15.1%
73,342 16.8%
112,500 2250.0%
(78,657) -100.0%
65,022 6.7%
Community Development
Police
27,047
316,912
436,658
5,000
-
269,079
510,000
117,500
-
Fire
Parks & Public Works
Community Services
Total
78,657
$ 968,518 $ 1,033,540 $
All 12 individual capital equipment requests are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section.

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Capital Improvements - Re-Appropriation Requests
There are 23 projects from the FY 2022-23 budget that are anticipated to not be completed by June 30, 2023. In order to complete these projects, staff recommends that the remaining unspent funds at June 30 be re-appropriated in the FY 2023-24 budget. The current estimates of the unspent amounts to be re-appropriated are as follows:

Re-Appropriation Requests
for Unfinished FY 2022-23 Projects
Huntington Drive/Mission St Beautification
San Marino Center Renovation
Street Rehabilitation
Amount
1,000,000
1,500,000
3,533,234
75,000
$
Neighborhood Traffic Calming Program
Traffic Control Devices Program
Emergency Generator System
Annual Striping, Marking, Signing Program
Streetlight Management Plan
141,510
31,850
30,000
75,000
Bridge Maintenance Program
Measure R 710 North Projects
Lacy Park Playground Management Program
Holiday House Restoration
20,000
335,000
150,000
19,425
Crowell Public Library - Computer Rm Renov
Barth Community Room Lighting
PW Facility Renovations
25,000
10,000
50,000
PD Utilization Study 55,000
Lift Station Improvements 807,040
380,000
60,000
Citywide HVAC Upgrades
Sewer Main Rehabilitation Program
Drainage Wash Improvement Program
Culvert Replacement Program
Drainage Inlet Replacement Program
Rio Hondo Load Reduction
50,000
220,810
30,000
92,855
Total $ 8,691,724
The City Council will be asked to adjust these amounts following the FY 2022-23 year-end, when the exact amounts of unspent funds for these projects will be known.

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Fund Balances
June 30, 2023 June 30, 2024
Estimated Estimated
%
Fund Balances
General Fund Group:

General Fund - Unassigned
Fund Balance
$ Change Change
$ 17,667,563 $ 19,500,246 $ 1,832,683 10.4%
Donations Fund 10,975 3.3%
Other Funds:
332,657 343,632
Capital Projects Fund
All Other Funds
Total
12,398,017
5,505,429
1,642,863
4,786,163
(10,755,154) -86.7%
(719,266) -13.1%
$ 35,903,665 $ 26,272,904 $ (9,630,762) -26.8%
General Fund Group
The unassigned fund balance of the General Fund is expected to grow by $1.8 million in FY 2023- 24, which is the result of General Fund Group estimated revenues exceeding proposed expenditures and net transfers to other funds. It is a primary indicator of the City’s strong financial health. The unassigned fund balance of the General Fund is projected to be $19.5 million at June 30, 2024, the equivalent of 54% of General Fund Group revenues. (Again, as a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues.)
It is also an adopted Council policy that the fund balance of the Donations Fund, one of the funds comprising the General Fund Group, be segregated and tracked separately from other General Fund resources. The fund balance of the Donations Fund represents donations that have been received but are currently unspent. The fund balance of the Donations Fund is expected to be $343,632 at June 30, 2024.

Other Funds
The other 22 funds of the City’s budget have fund balances of varying amounts. The FY 2023-24 budget proposes that fund balances in these funds be reduced by a net amount of $11.4 million.

The largest drawdown is in the Capital Projects Fund in the amount of $10.8 million. The decrease in Capital Projects Fund is mitigated by anticipated increases in fund balances in Prop A and Measure W Clean Water and the COPS Grant Funds.

The projected combined ending fund balances at June 30, 2023 for these other funds is $6.4 million, with the largest balance of $1.6 million in the Capital Equipment Fund.

Additional details regarding fund balances are included on the “Summary of Revenues, Expenditures and Changes in Fund Balances” schedule in the Summaries section of this document.

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Five-Year Forecasts
The Citywide Financial Policies require us to publish, as part of our annual budget, a long-range projection of General Fund activities and operations. Staff has prepared an updated Five-Year Forecast of the General and Public Safety Funds, as well as an updated Five-Year Forecast of the Capital Projects Fund, which immediately follow this transmittal letter.

In summary, the Five-Year Forecast for the General and Public Safety Funds shows that expenditures growth will slightly outpace revenue growth during the next four years. General Fund reserves and outside revenue sources will provide resources to fund capital improvements annually. The City’s Pension Obligation Bonds will mature in FY 2023-24, providing a decrease in expenditures of approximately $575k in the General Fund in FY 2024-25.

Conclusion
While some uncertainties obviously exist, the City of San Marino continues to be in excellent financial condition. The property tax base is strong and stable. Property tax revenues have grown at an average annual rate of 6% for the past several years. There will again be a substantial excess of General Fund revenues over expenditures in the coming year, and, as noted, the General Fund reserve level is expected to reach 54% by FY 2023-24 year-end.

The City has put into place a five-year capital improvement program and has embarked on major multi-year street and sidewalk rehabilitation projects. The City Council has identified important community goals that City staff is implementing. Staff continues to make every effort to control costs and provide the programs and services that the community desires in an efficient and effective manner.

I wish to express my sincere thanks to the City Council Budget Liaison, Council Member Tony Chou, and the entire City Council for their extremely valuable direction and assistance in the preparation of the FY 2023-24 budget. I also want to express my deep gratitude to the entire Finance staff for all of their efforts in compiling this budget. I am honored and proud to have invited Finance Director Paul Chung to sign this Transmittal Letter along with me; our City’s successful financial management can be directly traced to his leadership. I am fortunate to work with such an amazing team – City Council Members, Executive Team Members, and all staff – and honored to serve as your Acting City Manager, working with you to ensure that San Marino remains the very special place that it is.

Respectfully submitted,
Mario Rueda Paul Chung
Acting City Manager Finance Director
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Five-Year Forecast
General and Public Safety Funds
In 2018, the Strategic Financial Planning Committee published a 30-year financial forecast in its final advisory report to the City Council. The Committee’s forecast demonstrated that the City can absorb estimated increases in pension unfunded liabilities over the next 30 years. The same report cautioned that the ability of the General Fund to support the City’s infrastructure needs while servicing employee pensions would be dependent on the community vote in November 2019 to continue the City’s Public Safety Parcel Tax. The Public Safety Parcel Tax was renewed by San Marino voters in November 2019. Also in 2018, the City Council adopted Citywide Financial Policies that specify that the City will publish as a component of its annual budget a longrange projection for General Fund activities and operations.

Staff updated the Committee’s 30-year forecast in February 2023 as part of the FY 2022-23 midyear budget review. The forecast includes projections for the General Fund and Public Safety Funds only. The Five-Year Forecast has now been updated based on revised estimates arising out of the FY 2023-24 budgeting process.

Significant assumptions used in this updated Forecast include:
• The Public Safety Parcel Tax was renewed by San Marino voters in November 2019; • All CalPERS pension costs paid in full each year;
• Property tax growth rate of 4.5% per year;
• Sales tax growth rate of 3.5% per year;
• Overall expenditure growth rate of 5.0% in FY 2023-24 declining to 3% in FY 2027-28; • General Fund transfers to other funds of approximately $3.25 million to fund future CIP projects.

The results of this latest update to the Five-Year Forecast are similar to those of previous updates.

Economic impact as the City exits the COVID-19 pandemic is expected to have a small impact on our local economy as property taxes, the City’s main revenue source, remains strong and intact. The excess of revenues over expenditures will be evaluated annually by City Council and transferred from the General Fund reserves to the Capital Projects Fund. Expenditure growth will slightly outpace revenue growth during the next five years. The City’s Pension Obligation Bond will mature in FY 2023-24, providing a decrease in expenditures of approximately $575k in the General Fund in FY 2024-25.

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Five-Year Forecast
Capital Projects Fund
The Capital Projects Fund gets its resources from the General Fund, and the City has had a history of making annual transfers from the General Fund to the Capital Projects Fund. The City Council authorized the transfer of $15.1 million in FY 2017-18, $5.1 million in FY 2019-20, $2.9 million in FY 2020-21, $2.3 million in FY 2021-22 and $3.5 million in FY 2022-23 of General Fund reserves to the Capital Projects Fund. This represented a very large infusion of capital into the Capital Projects Fund and was intended to provide resources for capital projects.

Our current Five-Year Capital Improvement Plan (included in the Appendices section of this budget document) will require a transfer from the General Fund of $3.3 million from FY 2023- 24 to FY 2027-28 due to large CIP projects projected in the next five years.

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Citywide Financial Policies Compliance
On May 9, 2018 the City Council adopted Resolution R-18-08, the revised Citywide Financial Policies.

Following is a summary of each of the 20 individual policies enumerated in the Resolution, along with staff’s analysis of the degree of compliance with the policies during FY 2022-23. Each policy appears in bold type; staff’s analysis appears in italic type.

SECTION 1. General Fund Reserves –
a. The City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues.
b. One-time revenues (including the use of reserves) should only be used for onetime expenditures, such as the purchase of capital equipment or specific infrastructure projects. General Fund reserves should only be used to cover unanticipated/unplanned expenditures or revenue shortfalls due to economic cycles.
c. If reserves are used, the City shall begin rebuilding the reserve balance as quickly as practical. Rebuilding may take place over a two- to three-year timeframe.
d. Periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate for the execution of projects and acquisitions.

Compliance has been achieved with this policy in FY 2022-23. One-time revenues and reserves have only been used for one-time expenditures. Transfers to the Capital Equipment Fund have been made to fund annual equipment costs. The unassigned fund balance of the General Fund group of funds currently exceeds the 40% benchmark and is expected to grow to 52% of General Fund group revenues by June 30, 2023. During FY 2022-23, City Council approved a $3.5 million transfer from accumulated General Fund Reserves to the Capital Projects Fund to fund future projects.

SECTION 2. Annual Budget Adoption -- The annual budget is adopted by the City Council by at least June 30 of each fiscal year, and includes proposed expenditures and the means of financing them. The annual budget provides for the general operations of the City and, as appropriate, its near-term and long-term capital project and capital acquisition needs.

The FY 2023-24 Budget is scheduled to be adopted on June 14, 2023.

SECTION 3. Appropriations and Budget Authority -- The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Compliance with this policy was demonstrated in the audited annual comprehensive financial report for FY 2021- 22 issued in November 2022.

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SECTION 4. Financial Reporting – The City shall publish, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

Compliance has been achieved with this policy. Quarterly financial reports have been provided to the City Council detailing the financial condition of the City.

SECTION 5. Long-Range Financial Planning – The City shall publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Compliance has been achieved with this policy. A General Fund Five-Year Forecast was included in the FY 2022- 23 Adopted Budget document, and is included in this FY 2023-24 Proposed Budget document.

SECTION 6. Encumbrance Accounting Systems -- Encumbrance accounting, under which purchase order, contracts and other commitments for the expenditure of monies are recorded to reserve that portion of the applicable appropriation, shall be employed as an extension of formal budgetary in the Governmental Fund Types during the year.

However, at year-end, all appropriations lapse. Accordingly, encumbrances are cancelled.

Encumbrances can be re-appropriated as part of the following year’s budget by action of the City Council. Encumbrances are not included in reported expenditures.

The City continues its compliance with the requirement that all appropriations lapse at year end. During FY 2022-23, the City achieved compliance with this policy in terms of encumbrance accounting and contracts management.

SECTION 7. GAAP Requirements -- Budgets for the general, special revenue and capital projects funds are adopted on a basis substantially consistent with generally accepted accounting principles (GAAP). Accordingly, actual revenues and expenditures can be compared with related budget amounts without any significant reconciling items.

The debt service fund is monitored through the use of appropriate bond indentures; therefore no formal budget is required for this fund and, accordingly, a budgetary comparison may not be required for these funds.

Compliance has been achieved with this policy.

SECTION 8. The Gann Limit -- Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules, or an excess in one year may be offset against a deficit in the following year. The City shall calculate and publish its annual Gann Limit as a component of the annual budgeting process.

Compliance has been achieved with this policy. The City Council adopted its annually required Gann Limit Resolution with its FY 2022-23 Adopted Budget on May 27, 2022, and is scheduled to adopt the FY 2023-24 Gann Limit Resolution on June 14, 2023. The Resolution adopting the FY 2023-24 Gann Limit is included in the Appendices section of this document.

PAGE 156 of 1107
SECTION 9. Capital Assets -- The City will capitalize assets and equipment with individual minimum value of $5,000 or greater.

Compliance has been achieved with this policy.

SECTION 10. Investment Policy – The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy. The Investment Policy shall be reviewed by the City Treasurer and adopted by the City Council each fiscal year.

Compliance has been achieved with this policy. The City Treasurer reviewed the Investment Policy and the City Council adopted the updated Investment Policy on May 10, 2023.

SECTION 11. Investment Reporting – The City Treasurer shall render and review monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.

Compliance has been achieved with this policy. Monthly Treasurer’s Reports for July 2022 through March 2023 have been provided to the City Council within 45 days following month-end.

SECTION 12. Procurement and Purchasing – The City shall maintain a Procurement Policy and organize its acquisition and accounting procedures to achieve compliance with all terms of the Procurement Policy.

Compliance has been achieved with this policy, as stated in Section 2.06.05 of the Municipal Code, in terms of its procedures for procurement and purchasing. Amendments to Section 2.06.05 of the Municipal Code to 1) clarify the City Manager’s purchasing authority, 2) update bidding limits for public projects and 3) include the designbuild method of project delivery were adopted by the City Council on June 10, 2020.

SECTION 13. Long-Term Liabilities – The City shall evaluate long-term liabilities (debt borrowings, compensated absences, claims and judgments, CalPERS pensions, annual other postemployment benefits, etc.) on a case-by-case basis with appropriate deference to the short- and long-term cash requirements implicit to the liabilities. When resources are adequate, the City shall establish a Debt Management Policy that modifies this Section.

Compliance has been achieved with this policy.

SECTION 14. Capital Planning – The City shall publish with its annual budget a long-range capital improvement program, identifying, at a project level, sources of current and future funding. When resources are adequate, the City shall establish Capital Planning Policies that take into account the City’s unique organizational characteristics including the services we provide, how the services are structured, and the complete depiction of our external environment. The City shall exploit all external options to pay for portions of its infrastructure needs. We will endeavor to avoid capital project funding sourced solely from City dollars.

Compliance has been achieved with this policy. A Five-Year Capital Equipment and Improvement Plan and the current Five-Year Forecast for the Capital Projects Fund are included within this publication.

PAGE 157 of 1107
SECTION 15. Annual Audit – The City shall publish its annual financial statements, prepared in coordination with its external auditors, by at least December 31 of each fiscal year. The financial statements shall be presented to the City Council at a public meeting, and implications discussed, each year. The City shall endeavor to achieve audits with minimal auditor “findings.” The City shall swiftly and thoroughly respond, at every level of institutional function, to audit “significant deficiencies.” Compliance has been achieved with this policy. The audited annual comprehensive financial report for the fiscal year ended June 30, 2022 was issued by the City’s auditors on November 14, 2022 and was presented to the City Council at a public meeting on December 14, 2022. The auditor’s report on internal control over financial reporting that accompanied their report on the financial statements for FY 2021-22 identified no material weaknesses and no significant deficiencies in internal controls.

SECTION 16. Cost Recovery – The City shall employ the principles and practices of cost recovery for services in a manner consistent with generally accepted cost of services and cost allocation best practices.

Compliance has been achieved with this policy. A comprehensive cost of services study based on cost of services and cost allocation was conducted and approved by the City Council on June 25, 2021. Resolution R-21-10 was adopted establishing a schedule of fees for various City activities and services effective September 1, 2021.

SECTION 17. Risk Management – The City shall maintain a vibrant risk management program in order to effectively plan for and mitigate the effects of known and unknown risk and liability. The City shall evaluate joint-powers risk pooling arrangements, pursuant to the California Government Code; arrange and administer programs for effective and efficient self-insurance; appropriately purchase excess insurance and reinsurance; and arrange for appropriate insurance for property and other lines of coverage.

Compliance has been achieved with this policy.

SECTION 18. Grants Management – The City shall establish a Grants Management Policy that most efficiently coordinates the various elements of grant applications; grant awards; grant spending and reimbursement; interim and final financial and narrative reporting; and grant closure.

Compliance has been achieved with this policy, but subject to improvement if and when the City receives a significant third-party grant.

SECTION 19. Corporate Technology – The City shall endeavor to maintain corporate and user-based technology necessary to maintain appropriate organizational function.

Compliance has been achieved with this policy. The City contracted with IntelesysOne in September 2018 to provide professional management of the City’s information technology operations and develop a multi-year improvement plan for its systems and equipment. Funds are requested in this FY 2023-24 Proposed Budget consistent with this improvement plan. The contract with IntelesysOne was renewed for one additional year during FY 2022-23. A new Request for Proposal for IT services will be drafted by City staff next year.

PAGE 158 of 1107
SECTION 20. Pension Obligations – The City shall not prepay its pension obligations by issuing pension obligation bonds: this is the equivalent of paying off one debt with another debt. The City shall not accelerate its pension payments by making annual contributions higher than annual payments required by CalPERS. The City shall pay the minimum annual contributions required by CalPERS.

Compliance has been achieved with this policy. Pension Obligation Bonds were issued by the City in 2007 with an average interest rate of 5.4% to pay off a CalPERS “side fund” liability bearing a fixed 7.75% interest rate.

These bonds will be fully paid off in FY 2023-24. The City continues to pay its minimum annual required contributions to CalPERS.

PAGE 159 of 1107

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PAGE 160 of 1107
PAGE 161 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 6/30/2022
Audited
Fiscal Year 2022-23
Transfers Estimated
6/30/2023
Estimated Estimated
Revenues
Transfers
Fund Balances In Out Expenditures Net Fund Balances
General Funds Group
101 General Fund - Unassigned Fund Bal
103 Public Safety Fund
16,963,060 27,849,661 - 14,927,328 12,285,241
14,226,981
87,991
278,044 17,241,104
- 4,639,179 9,258,425 -
-
-
-
-
-
-
- -
104 Fourth of July Event Fund
105 San Marino Center Fund
281 Donations to City Fund *
245 American Rescue Plan Fund
595 Workers' Compensation Fund
596 General Liability Fund
- 64,000 32,227 - -
- - - - - -
274,377 117,093 -
-
58,813 58,280 332,657
-
-
-
750,000 323,541
666,457
724,337
426,459 426,459
-
-
619,315
733,572
-
-
-
-
The General Fund Group
Special Revenue Funds
202 Gas Tax Fund
$ 17,237,437 $ 33,419,933 $ 10,643,539 $ 14,927,328 $ 28,373,361 $ 762,783 $ 18,000,220 1,075
34 600,401
3,092
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
650,000 (49,599)
37 (48,524)
204 CDBG Fund 3,055 71
206 County Park Prop. A Fund
207 Prop. A Transit Fund
209 Drought Education Fund
212 Air Quality Fund
213 STPL Fund
- - - -
1,012,253
29,645
147,691
258,179
132
404,592
-
190,947 213,645
-
1,225,898
29,645
58,980
266,179
139
-
18,101
8,000
19,007
347,215
45,383
2,464
106,812 (88,711)
8,000
7 -
214 TDA Fund 19,000
215 Prop. C Transit Fund
216 PEG Fees
1,053,153
306,983
48,654
250,000 97,215
45,383
2,464
1,150,368
352,366
51,118
-
217 Asset Seizure Fund -
221 Used Oil Grant
223 OTS Grant Fund
4,694
(63)
788
66,563
-
-
-
-
- 788
62,743
5,482
3,820 62,680
226 CA Recycling Grant Fund
233 COPS Grant Fund
184,772
466,361
-
9,357
245,554
-
-
-
-
-
-
-
-
-
-
-
-
-
- 9,357
77,204
194,129
543,565
-
168,350
240 Homeland Security Grant
243 LA County Measure R Fund
246 Measure W Clean Water Fund
247 LA County Measure M Fund
Special Revenue Funds
- -
10,883
-
220,087
714,034
275,597
2,980,235
175,000 45,087 55,970
-
-
714,034
275,597
1,413,251
714,034
795,051
5,457,151
519,454
$ 4,043,900 $ $ - $ - $ 1,566,984 $ $
Capital Projects Fund
394 Capital Projects Fund 18,860,521
7,473
25,000
-
3,500,000
544,712
239,077
-
-
-
9,987,504
552,034
731,597
(6,462,504)
(7,322)
12,398,017
151
Debt Service Fund
401 Debt Service Fund
Internal Service (Proprietary) Fund
591 Capital Equipment Fund 540,647 48,127 48,127
All Groups and Funds $ 40,149,331 $ 36,965,814 $ 14,927,328 $ 14,927,328 $ 41,211,480 $ (4,245,666) $ 35,903,665 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements PAGE 162 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 7/1/2023
Estimated
Fiscal Year 2023-24 6/30/2024
Estimated Estimated
Revenues
Transfers
In
Transfers
Out
Expenditure
Fund Balances Appropriations Net Fund Balances
General Funds Group
101 General Fund - Unassigned Fund Bal
103 Public Safety Fund
17,241,104 29,384,411 - 13,553,609
-
15,591,866
15,889,995
101,166
-
238,936 17,480,040
- 4,627,794 11,262,201 - -
104 Fourth of July Event Fund
105 San Marino Center Fund
281 Donations to City Fund *
245 American Rescue Plan Fund
595 Workers' Compensation Fund
596 General Liability Fund
- 58,160 43,006 - -
- - - -
-
-
-
-
- -
332,657 132,250 -
-
121,275
380,000
664,300
766,174
10,975 343,632
426,459 1,973,747 1,593,747 2,020,206
-
-
-
-
664,300
766,174
-
-
-
-
The General Fund Group
Special Revenue Funds
202 Gas Tax Fund
$ 18,000,220 $ 36,176,362 $ 12,735,681 $ 13,553,609 $ 33,514,776 $ 1,843,658 $ 19,843,878 (48,524)
71 672,921
9,131
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
675,000 (2,079)
131
(50,603)
204 CDBG Fund 9,000 202
206 County Park Prop. A Fund
207 Prop. A Transit Fund
209 Drought Education Fund
212 Air Quality Fund
213 STPL Fund
- - - -
1,225,898
29,645
58,980
266,179
139
356,741
200
294,430 62,311
200
1,288,209
29,845
30,529
266,679
239
-
19,050
500
47,500 (28,451)
- 500
214 TDA Fund 19,100
296,833
31,800
200
19,000 100
215 Prop. C Transit Fund
216 PEG Fees
1,150,368
352,366
51,118
402,500 (105,667)
31,800
200
1,044,701
384,166
51,318
-
217 Asset Seizure Fund -
221 Used Oil Grant
223 OTS Grant Fund
5,482
62,680
100
-
-
-
-
-
-
-
100
-
5,582
62,680
226 CA Recycling Grant Fund
233 COPS Grant Fund
194,129
543,565
-
91,500
205,000
-
-
-
-
-
91,000
134,911
-
500
70,089
-
194,629
613,654
240 Homeland Security Grant -
243 LA County Measure R Fund
246 Measure W Clean Water Fund
247 LA County Measure M Fund
Special Revenue Funds
55,970 557,375
235,000
254,758
2,750,209
-
-
-
-
-
-
-
-
555,000
192,855
1,000,000
3,421,196
2,375 58,345
714,034
795,051
5,457,151
42,145
(745,242)
(670,988)
756,179
49,809
$ $ $ $ $ $ $ 4,786,163
Capital Projects Fund
394 Capital Projects Fund 12,398,017
151
50,000
-
- -
-
-
10,805,154
574,888
(10,755,154)
(151)
1,642,863
Debt Service Fund
401 Debt Service Fund 574,737
243,191
-
-
Internal Service (Proprietary) Fund
591 Capital Equipment Fund 48,127 630,643 921,961 (48,127) All Groups and Funds $ 35,903,665 $ 39,607,214 $ 13,553,609 $ 13,553,609 $ 49,237,975 $ (9,630,762) $ 26,272,904 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements PAGE 163 of 1107

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PAGE 164 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Budget Estimated
27,849,661
Proposed
General Fund Group (Unrestricted)
General Fund $ 25,089,039 $ 25,731,326 $ 26,972,766
4,420,918
$ $ 29,384,411
Public Safety Fund 4,423,396
26,909
85 4,693,458
40,507
4,639,179
64,000
4,627,794
Fourth of July Fund 61,715 58,160
San Marino Center Fund -
Donations Fund
- - -
104,506
-
110,857
376,253
30,952,401
102,009
2,617,359
34,174,767
117,093
750,000
33,419,933
132,250
1,973,747
36,176,362
American Rescue Plan Fund
Total General Fund $ 29,643,935 $ $ $ $
Special Revenue Funds (Restricted)
Gas Tax Fund $ 557,104
12,357
9,948
$ 557,949
15,420
-
$ 684,876
3,056
$ 600,401
3,092
$ 672,921
9,131
-
Community Development Block Grant Fund (CDBG)
Los Angeles County Park Bond Fund
Proposition A Transit Fund
Drought Fund
- -
287,501
204
276,027
(158)
321,207
700
404,592
-
356,741
200
Air Quality Management District Fund (AQMD)
MTA - STPL Public Works Grant Fund
TDA Article 3 Transportation Fund
Proposition C Transit Fund
Public Education Government Fund (PEG)
Asset Forfeiture Fund
18,388
1,773
16,321
(1,380)
9,024
19,900
1,000
18,101
8,000
19,050
500
9,586 12,210
267,285
30,700
100
19,007
347,215
45,383
2,464
19,100
296,833
31,800
200
242,121
30,352
334
227,437
28,168
(260)
Used Oil Grant Fund 92 (121) 100 788 100
OTS Grant Fund - 22,445
(988)
66,563
91,500
192,800
-
66,563
9,357
-
State Recycling Grant Fund
COPS Grant Fund
1,269 91,500
205,000
-
159,914
71,464
174,633
-
161,397
51,738
168,165
-
245,554
Homeland Security Grant -
LA County Measure R Fund
Measure W Clean Water Fund
LA County Measure M Fund
Total Special Revenue Funds
198,714
707,922
223,942
2,822,575
220,087
714,034
275,597
2,980,235
557,375
235,000
254,758
2,750,209
200,588
1,777,628
194,767
$ 1,725,951
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Capital Projects Fund
Debt Service Fund
31,265
44 (59,803)
150
25,000
-
25,000
-
50,000
-
Proprietary Funds (Internal Service)
Capitalized Equipment Fund $ 497,480 $ 525,157 $ 540,647 $ 540,647 $ 630,643 Total Revenue by Fund and Fiscal Year $ 31,950,352 $ 33,143,856 $ 37,562,989 $ 36,965,814 $ 39,607,214 PAGE 165 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description Budget Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000
101-00-3030-0000
101-00-3040-0000
101-00-3042-0000
101-00-3044-0777
101-00-3044-1650
101-00-3044-4510
101-00-3044-4620
101-00-3044-7260
101-00-3044-8470
101-00-3044-9022
101-00-3044-9240
101-00-3044-9355
101-00-3046-0000
Secured & Unsecured Property Tax
Sales & Use Taxes
$ 17,378,503
357,873
638,415
241,774
26,161
$ 17,945,192
526,987
625,255
320,407
25,146
$ 19,015,000
450,000
526,000
220,000
25,000
$ 19,015,000
476,535
646,384
188,447
24,094
$ 20,060,825
485,000
659,000
190,000
24,000
Franchise Taxes
Real Property Transfer Taxes
Utility Users Taxes - Cingular
Utility Users Taxes - Edison
Utility Users Taxes - Metro Water
Utility Users Taxes - Miscellaneous
Utility Users Taxes - AT&T
Utility Users Taxes - So. Cal. Gas
Utility Users Taxes - T-Mobile
Utility Users Taxes - Time Warner
Utility Users Taxes - Verizon
Business License Tax
695,985
537,128
86,741
724,789
530,384
116,162
58,238
722,000
519,000
115,000
60,000
909,892
501,601
80,632
960,000
502,000
81,000
72,621 55,391 60,000
242,422
10,631
275,919
11,327
287,000
11,000
398,719
12,903
410,000
13,000
113,029
19,191
113,172
18,363
110,000
18,000
145,934
21,109
150,000
22,000
411,005
20,831,479
406,759
21,698,100
423,000
22,501,000
423,000
22,899,641
431,000
$ $ $ $ $ 24,047,825
Licenses & Permits
101-00-3103-0000
101-00-3153-0000
101-14-3106-0000
101-14-3151-0000
101-48-3152-0000
Bicycle Licenses
Film Permits
$ 4
23,561
$ 4
38,707
$ - $ - $ -
34,000 39,000 39,000
Tree Permits 28,380 44,880 45,000 44,183 44,000
Building Permits
Street & Curb Permits
517,642
190,598
760,185
571,355
149,585
804,531
543,000
161,000
783,000
551,690
118,017
752,890
552,000
118,000
$ $ $ $ $ 753,000
Charges for Services
101-00-3304-0000
101-00-3321-0000
101-00-3309-0000
101-07-3346-0000
101-14-3306-0000
101-14-3307-0000
101-14-3308-0000
101-14-3309-0000
101-14-3312-0000
101-14-3346-0000
101-68-3340-0001
101-60-3342-0000
101-60-3502-0000
101-61-3336-0000
101-61-3340-0000
101-68-3340-0000
101-62-3336-0001
101-62-3336-0002
101-62-3340-0001
101-62-3340-0002
101-68-3336-0001
101-64-3336-0001
101-64-3336-0002
101-66-3336-0000
101-66-3336-0001
101-66-3336-0002
101-66-3336-0004
101-66-3336-0005
101-66-3340-0000
101-66-3340-0001
101-66-3340-0004
101-66-3340-0005
Environmental Fees $ 132,728 $ 132,640
-
$ 133,000 $ 132,484
50 $ 132,000
Check Reissuance Fee - - -
Online Convenience Fee 300
Sales of Maps & Pub.s - Admin
General Plan Fee
- 332 176 200
439 395 - 254 -
15,478 21,294
3,967
297,309
51,778
85,970
46 43,000
43,000
322,000
35,000
77,000
-
33,021
19,971
301,216
61,173
68,233
-
43,000
25,000
301,000
50,000
72,000
-
Technology Enhancement Fee
Plan Check Fees
-
237,396
Business License Application Fee
Zoning Fees
-
83,377
Sales of Maps & Pub.s-P&B
Contract Class Nonresident Fee
Class Refund Fee
480
8,886 13,398
3,164
9,741
30,573
253
7,000
600
7,000
2,300
7,800
36,000
1,000
-
18,557
4,200
8,250
38,785
2,157
-
1,378
Recreation Administrative Fees
Aquatics Program Fees
9,387 8,000
36,187
2,875
-
-
Aquatics Nonresident Fees
Aquatics Nonresident Fees
Day Camp Program Fees
Family Life Program Fees
Daycamp Nonresident Fees
Family Life Nonresident Fees
Contract Class Program Fees
Bridge Program Fees
-
158 456
100,720 153,923
193,435
10,259
15,946
198,454
-
123,648
206,164
11,309
19,380
102,382
-
123,000
206,000
11,300
19,300
175,000
-
156,705
213,166
19,183
26,106
213,402
-
71,133
9,520
7,000
137,653
25 Jr. Titans Fees 300 - - - -
Special Events Program Fees
Easter Program Fees
1,335 10,382
7,717
3,786
-
26,299
4,800
6,800
-
27,004
6,000
6,800
-
-
- 3,188
6,800
12,250
5,000
-
Track Meet Program Fees
Trunk or Treat Program Fees
Lacy Park Camp Out Program Fees
Special Events Nonresident Fees
Easter Program Nonresident Fees
Trunk or Treat Nonresident Fees
Lacy Park Camp Out Nonresident Fees
6 -
- - - -
479 84 - -
-
-
-
- - - 4,688
7,250
5,750
- - -
- - -
PAGE 166 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description
Senior Program Fees
Budget Estimated
17,000
Proposed
101-64-3336-0000
101-64-3340-0000
101-62-3336-0003
101-90-3344-6055
101-90-3346-0000
101-91-3344-3963
101-91-3502-1496
101-93-3344-1200
101-94-3344-0000
101-94-3344-3000
101-94-3344-7037
164
-
7,092 15,840 33,614
Senior Program Nonresident Fees
Education Enrichment Program Fees
Passport Fees
-
1,733
223,674
2,414
2,266
306
-
-
-
-
2,195
1,662 -
75,864
32 190,000
2,400
2,500
250
181,410
2,100
2,350
200
180,000
2,400
2,500
-
Library Copies
Lost Materials Fees 512
DVD Rentals 140
Damaged Materials Fees
Overdue Materials Fees
Hold Fees
163 598 500 500 500
1,081
19 9,630
739
10,000
800
11,600
500
11,500
-
Replacement Library Card Fees 46 495 500 360 350
$
$
897,561 $
$
1,494,249 $
$
1,431,534 $
$
1,461,100 $
$
1,601,696
Intergovernmental
101-00-3202-9350
101-00-3204-0000
101-08-3702-0000
245-00-3201-0000
101-90-3202-0000
State Vehicle License Fees
VLF In-Lieu Tax
9,643
1,797,344
181,875
-
15,188
1,844,953
10,000
10,300
1,924,000
-
12,865
1,938,023
-
12,500
2,016,000
COVID-19 Reimbursements -
American Rescue Plan Funds
Cenic Rebates
376,253
14,594
2,617,359
14,600
750,000
10,577
1,973,747
14,141 10,560
$
$
2,003,003 $
$
2,260,988 $
$
4,566,259 $
$
2,711,465 $
$
4,012,807
Fines & Forfeitures
101-00-3348-0000
101-00-3410-0000
101-14-3410-0000
101-14-3410-9245
Damage to City Property Fees
Fines & Fees
- 13,084
949
5,000
500
500
-
5,000
308 500
Business License NOVs
Tree Fines
23,690
169,920
193,918
6,399 6,500
5,000
17,000
8,825
(7,585)
1,740
6,500
2,000
14,000
(25,340)
$ (4,908)
$
$
$
$
$
$
$
$
$
Use of Money & Property
101-00-3501-0000
101-00-3550-0000
101-40-3502-0000
101-70-3502-0003
101-70-3502-0002
101-70-3502-0000
101-70-3502-0001
101-90-3502-0000
Interest Income 181,692
6,573
-
(497,762)
28,138
2,160
188,125
-
100,000
5,000
100
544,985
11,500
-
430,000
5,000
100
Sale of Property
Rental Fees-Public Works
Rents & Concessions-Park Admissions
Lacy Park Rentals
187,642
-
105,852
52,780
-
116,000
75,000
-
116,000
94,730
Rents & Concessions-Stoneman -
Rents & Concessions-San Marino Center
Library Rental Fees
342 -
1,800
85 750 - - 270,000
2,500
918,330
3,165
(275,424)
2,500
266,232
2,500
$ 749,985
$
378,134 $
$
$
$
$
$
$
$
Miscellaneous Revenue
101-00-3701-0000
101-00-3702-0000
101-00-3703-0000
101-00-3800-0000
101-40-3348-0000
101-60-3701-0000
101-90-3701-0000
Miscellaneous Revenue 12,644
34 15,584 15,000 13,982 10,000
City Reimbursements 114,711 100 8,627 500
Gain/Loss on Disposal of Asset
Operating Transfers In
- -
-
- - -
- - - -
Damage to City Property Reimbs
Miscellaneous Revenue-Rec
Miscellaneous Revenue-Library
11,272
408
401
24,759
- 10,000 -
-
-
(722)
470
130,043
-
-
-
231 -
$ $ $ 25,100 $ 22,840 $ 10,500
General Fund Totals $ 25,089,039 $ 26,107,579 $ 29,590,125 $ 28,599,661 $ 31,358,158 Public Safety Fund
Taxes
103-00-3005-0000
103-00-3006-0000
Public Safety Property Taxes
Public Safety Augmentation Fd
$
$
3,426,827
174,810
$
$
3,421,901
199,817
$
$
3,422,818
208,400
$
$
3,422,818
211,754
$
$
3,528,294
218,100
3,601,637 3,621,718 3,631,218 3,634,572 3,746,394
PAGE 167 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description Budget Estimated Proposed
Charges for Services
103-30-3201-0000
103-30-3316-0000
103-30-3317-0000
103-30-3318-0000
103-30-3319-0000
103-30-3321-0000
103-30-3324-0000
103-30-3325-0000
103-30-3331-3550
103-30-3331-9241
103-34-3315-0000
103-34-3316-0000
103-34-3330-0000
103-34-3332-0000
Animal Control Services $ 7,854 $ - $ - $ - $ -
Special Police Services
Citation Sign off Fee
Clearance Letter Fees
Report Copies
89,241
75 5,261
105
7,500
100
7,236 7,200
132 100
730 450 400 760 800
3,732
1,380
8,630
6,870
(1,660)
9,200
-
6,710
1,540
12,125
5,220
3,659
5,500
-
7,000
1,600
14,000
4,500
2,400
4,000
-
4,593 4,600
1,500
24,900
6,300
5,600
8,700
-
Burglary Alarm Permits
House Watch Fees
Vehicle Impound Release Fees
Live Scan Fees
1,471
24,443
6,311
5,573
Tow Fees 8,668
Shared Fire Command Revenue
Outside Services
25,599
3,813 9,713
630
4,130
2,385
574,598
621,683
2,500
2,000
520,000
566,000
9,700
3,900
600,000
673,300
Fire Fees 3,887
Paramedic Service Fees 492,376
622,871
639,975
$ 738,360
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Intergovernmental
103-30-3202-6600
103-34-3202-2725
POST Reimbursement
GEMT Reimbursement
6,300
-
27,911
-
8,000
25,000
33,000
812
46,923
47,735
4,000
5,000
6,300 27,911 9,000
Fines & Fees
103-30-3400-0000
103-30-3401-0000
Parking Citations 238
41,076
41,314
11,484
48,505
59,989
15,000
60,000
75,000
23,434
50,337
73,771
23,400
50,300
73,700
Vehicle Code Fines
Use of Money & Property
103-00-3501-0000 Interest Income $
$
-
-
$
$
618
618
$
$
-
-
$
$
-
-
$
$
-
-
Miscellaneous Revenue
103-30-3701-0000
103-30-3703-0000
103-34-3328-0000
Police Misc. Revenue $ 918
1,250
$ 1,265
700
$ - $ 27,414
391
$ -
Uninhabited Property Registration
Strike Team Reimbursements
700 400
149,106
151,274
359,574
361,539
115,000
115,700
116,937
144,741
125,000
$ $ $ $ $ 125,400
Public Safety Fund Totals $ 4,423,396 $ 4,693,458 $ 4,420,918 $ 4,639,179 $ 4,627,794 Fourth of July Fund
104-00-3336-0000
104-00-3340-0000
104-00-3501-0000
Admission Fees $ 26,910
-
$ 40,508
-
$ 61,715 $ 64,000 $ 38,820
19,340
-
Admission Fees-Nonresident
Interest Income
-
-
-
(1) (1) -
Fourth of July Fund Total $ 26,909 $ 40,507 $ 61,715 $ 64,000 $ 58,160 San Marino Center Fund
105-82-3502-0000 Rents & Concessions $ 85 $ - $ - $ - $ - San Marino Center Fund Total $ 85 $ - $ - $ - $ -
PAGE 168 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description Budget Estimated Proposed
Donations Fund
281-00-3501-0000
281-30-3601-0000
281-34-3601-0000
281-50-3601-0000
281-50-3601-7150
281-60-3601-0000
281-66-3601-0006
281-66-3601-0002
281-66-3601-2570
281-90-3601-0000
281-90-3601-1120
281-90-3601-9506
281-91-3601-0000
281-91-3601-0776
281-91-3601-2575
281-92-3601-0000
281-92-3601-2575
Interest Income $ 1,901 $ (833) $ -
-
-
$ 10,000 $ 1,000
Police Donations Received
Fire Donations Received
15,500 23,511
13,950
7,618
50,000
-
3,644
397
-
13,500 -
Lacy Park Donations 5,593 8,245
50,000
-
10,141
50,000
161
-
Rose Arbor Donation 50,000 50,000
Recreation Donations Received -
Memorial Day Donations
Track Meet Donations
100
- 500 250 250 250
- 2,000
1,345
94 2,000
-
2,000
-
2,000
4th of July Donations - -
Library Donations Received
Donations-Crain Art Gallery
Library Wish List Donations
Adult Materials Donations-Other
Adult Chinese Language Materia
Adult Materials Donations-Friends
Children's Mats. Donations
Children's Mats. Donations-Friends
-
-
- 43 40,000
1,500
-
2,020
-
1,000
2,000
2,500
10,000
-
1,500
- -
2,060
4,520
-
1,670
1,000
-
1,458
2,500
10,000
5,000
20,000
117,093
-
2,500
10,000
5,000
20,000
132,250
6,332
5,000
104,506
7,982
-
6,014
20,000
Donations Fund Total $ 102,009
$
$
$
110,857 $
$
$
$
$
General Fund Group Totals 29,643,935 30,952,401 34,174,767 33,419,933 $ 36,176,362 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000
202-48-3038-7585
202-48-3038-7590
202-48-3038-7700
202-48-3038-7810
202-48-3038-7920
202-48-3038-7930
Interest Income
RMRA - SB 1 Section 2032
$ 4,041
262,390
66,979
42,346
90,635
3,000
$ (16,141)
261,694
72,665
46,280
86,829
3,000
$ - $ 3,329
272,209
75,732
47,675
90,721
3,000
$ 2,500
310,264
82,360
51,500
98,925
3,000
299,681
84,822
52,007
115,881
3,000
Gas Taxes Section 2105
Gas Taxes Section 2106
Gas Taxes Section 2107
Gas Taxes Section 2107.5
Gas Taxes Section 2103 87,713
557,104
103,622
557,949
129,485
684,876
107,735
600,401
124,372
$ $ $ $ $ 672,921
Community Development Block Grant (CDBG)
204-00-3201-0650
204-00-3501-0000
Federal CDBG
Interest Income
$
$
12,355
2 $
$
15,395
25 $
$
3,056
-
$
$
3,056
36 $
$
9,131
-
12,357 15,420 3,056 3,092 9,131
County Park Proposition A
206-00-3203-3420
206-00-3501-0000
Local - LA Co. Pk. Bond
Interest Income
$
$
9,887
61 $
$
-
-
-
$
$
-
-
-
$
$
-
-
-
$
$
-
-
9,948 -
Proposition A Transit
207-00-3032-0000
207-00-3501-0000
Prop. A Transit Taxes $
$
282,052
5,449
$
$
274,852
1,175
$
$
316,207
5,000
$
$
349,060
55,532
$
$
354,241
Interest Income 2,500
287,501 276,027 321,207 404,592 356,741
Drought Fund
209-00-3410-0000
209-00-3501-0000
Water Use Fines
Interest Income
$
$
- $
$
- $
$
200
500
700
$
$
-
-
-
$
$
100
100
200
204
204
(158)
(158)
Air Quality Management District
212-00-3203-0080
212-00-3501-0000
AQMD Grant
Interest
$
$
17,464
924
$
$
16,433
(112)
$
$
18,300
1,600
$
$
15,101
3,000
$
$
18,750
300
18,388 16,321 19,900 18,101 19,050
PAGE 169 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description Budget Estimated Proposed
Surface Transportation Program
213-00-3501-0000 Interest Income $
$
1,773 $
$
(1,380) $ 1,000
1,000
$
$
8,000 $ 500
1,773 (1,380) $ 8,000 $ 500
Transportation Development Act
214-00-3036-0000
214-00-3501-0000
TDA Article 3 Taxes
Interest Income
$
$
9,600
(14)
$
$
9,000
24 $
$
12,210
-
$
$
19,000
7 $
$
19,000
100
9,586 9,024 12,210 19,007 19,100
Proposition C Transit
215-00-3034-0000
215-00-3501-0000
Prop. C Transit Taxes
Interest Income
$
$
233,956
8,165
$
$
227,983
(546)
$
$
262,285
5,000
$
$
289,535
57,680
$
$
293,833
3,000
242,121 227,437 267,285 347,215 296,833
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000
216-00-3501-0000
PEG Fees $
$
28,361
1,991
$
$
28,641
(473)
$
$
29,000
1,700
$
$
29,801
15,582
45,383
$
$
30,000
Interest Income 1,800
30,352 28,168 30,700 31,800
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income $
$
334
334
$
$
(260)
(260)
$
$
100
100
$
$
2,464
2,464
$
$
200
200
Used Oil Grant
221-00-3501-0000 Interest Income
OTS Grant
$
$
92 92
$
$
(121)
(121)
$
$
100
100
$
$
788
788
$
$
100
100
OTS Grant
223-00-3701-0000 $
$
-
-
$
$
22,445
22,445
$
$
66,563
66,563
$
$
66,563
66,563
$
$
-
-
California Recycling Grant
226-48-3202-7155
226-00-3501-0000
Rubberized Asphalt Grant
Interest Income
$
$
- $
$
- $
$
91,000
500
$
$
- $
$
91,000
1,269 500
1,269
(988)
(988)
9,357
91,500 9,357 91,500
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000
233-30-3202-0000
Interest Income
COPS Allocation
$
$
3,187
156,727
159,914
$
$
112
161,285
161,397
$
$
2,800
190,000
192,800
$
$
25,192
220,362
245,554
$
$
5,000
200,000
205,000
Homeland Security Grant
240-00-3202-0000
240-00-3501-0000
Homeland Security Grant
Interest Income
$
$
71,455
9 $
$
51,738
51,738
$
$
-
-
-
$
$
-
-
-
$
$
-
-
71,464 -
Measure R -- Transportation Sales Tax
243-00-3501-0000
243-48-3203-4200
Interest Income $
$
(1,047)
175,680
174,633
$
$
(2,816)
170,981
168,165
$
$
2,000
196,714
198,714
$
$
3,000
217,087
220,087
$
$
2,000
555,375
557,375
LA County Measure R
Measure W -- Clean Water Fund
246-00-3203-0000
246-00-3501-0000
Measure W Clean Water Fund
Interest Income
$ -
-
-
$ -
-
-
$ 707,922
-
$ 702,034
12,000
$ 230,000
5,000
707,922 714,034 235,000
PAGE 170 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Description Budget Estimated Proposed
Measure M -- Traffic Improvement Sales Tax
247-48-3202-0000
247-00-3501-0000
Measure M $
$
$
198,853 $
$
$
193,522 $
$
$
222,942
1,000
$
$
$
245,593 $
$
$
249,758
Interest Income 1,735 1,245 30,003 5,000
200,588 194,767 223,942 275,597 254,758
Special Revenue Funds Total 1,777,628 1,725,951 2,822,575 2,980,235 2,750,209 Capital Projects Fund
394-00-3501-0000
394-00-3601-0000
394-00-3702-0000
Interest Income
Huntington Library Donation
$ (68,735)
100,000
-
$ (184,803)
100,000
25,000
$ -
-
$ -
-
$ -
25,000
25,000
50,000
Reimbursement 25,000
25,000
25,000
Capital Projects Fund Total $ 31,265 $ (59,803) $ $ 25,000 $ Debt Service Fund
401-00-3501-0000 Interest Income $ 44 $ 150 $ - $ - $ - Debt Service Fund Total $ 44 $ 150 $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000
591-00-3703-0000
591-00-3850-0000
Interest Income $ 1,987
(8,097)
$ 774
38,410
$ -
-
$ -
-
$ -
Gain/(Loss) on Disposal of Asset -
Equipment Cost Allocation 503,590
497,480
485,973
525,157
540,647
540,647
540,647
540,647
630,643
Proprietary Fund Total $ 630,643
$
$
$
$
$
$
$
$
Revenue Detail by Fund and Fiscal Year 31,950,352 33,143,856 37,562,989 36,965,814 $ 39,607,214 PAGE 171 of 1107

THIS PAGE LEFT BLANK INTENTIONALLY
PAGE 172 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary Schedule of Expenditures by Fund
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund 10,379,885
13,240,280
903
11,294,360
12,529,428
105,573
-
15,058,434
14,601,900
94,150
12,285,241
14,226,981
87,991
15,591,866
15,889,995
101,166
-
Public Safety Fund
Fourth of July Fund
San Marino Center Fund
Donations Fund
1,500 - -
72,515
540,064
-
41,348
539,670
-
113,614
619,315
709,400
733,572
58,813 121,275
664,300
380,000
766,174
Workers' Compensation Fund
American Rescue Plan Fund
General Liability Fund
666,457
323,541
777,752 746,844 724,337
Total General Fund Group $ 25,012,899 $ 25,257,223 $ 31,930,385 $ 28,373,361 $ 33,514,776 Special Revenue Funds (Restricted)
Gas Tax Fund 900,322 1,375,000 1,065,467 650,000 675,000 Community Development Block Grant Fund (CDBG)
Los Angeles County Park Bond Fund
Proposition A Transit Fund
12,355 15,171 - 3,055 9,000
765 - - - -
3,967 131,866 191,320 190,947 294,430
Drought Fund - - - - -
Air Quality Management District Fund (AQMD)
MTA - STPL Public Works Grant Fund
TDA Article 3 Transportation Fund
Proposition C Transit Fund
- - 106,812 106,812 47,500
- - - - -
9,600 9,000 19,000 19,000 19,000
- 300,000 252,500 250,000 402,500
Public Education and Government Fees Fund (PEG)
Rubberized Pavement Grant
- - - - -
- - - - 91,000
Asset Forfeiture Fund - - - - -
Mobile Source Reduction Committee (MSRC) Grant
Used Oil Grant Fund
- - - - -
- - - - -
OTS Grant - 18,520 - 3,820 -
COPS Grant Fund 28,375 143,497 228,373 168,350 134,911
County Tree Grant - - - - -
Prop 40 - 2002 Park Bond Per Capita Grant
County Parks & Recreation Grant
Homeland Security Grant
- - - - -
- - - - -
- - - - -
Safe Routes to School Grant Fund
LA County Measure R Fund
-
175,097
-
- - - -
150,000 510,000 175,000 555,000
192,855
1,000,000
Measure W Clean Water Fund
LA County Measure M Fund
-
-
-
-
-
264,903 -
Total Special Revenue Funds $ 1,395,384
2,613,841
513,729
$ 2,143,054
1,754,454
531,712
$ 2,373,472
20,034,384
552,034
$ 1,566,984
9,987,504
552,034
$ 3,421,196
10,805,154
574,888
Capital Projects Fund
Capital Projects Fund
Debt Service Fund
Debt Service Fund
Internal Service Fund
Capitalized Equipment Fund 503,590 485,973 756,088 731,597 921,961 Total All Funds $ 30,039,443 $ 30,172,416 $ 55,646,363 $ 41,211,480 $ 49,237,975 PAGE 173 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary Schedule of Expenditures by Department & Type
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Budget Estimated Proposed
City Council
Services & Supplies 22,616 24,252 29,865
29,865
28,335 31,025
Total Operating Expenditures $ 22,616 $
$
24,252 $
$
$
$
28,335 $
$
31,025
City Attorney
Services & Supplies 224,765 432,690 450,000 441,886 430,000 Total Operating Expenditures $ 224,765 432,690 450,000 441,886 430,000 City Manager's Office
Personnel
Services & Supplies
580,982
125,124
584,559
146,370
667,947
383,077
637,106
192,957
715,405
259,595
Total Operating Expenditures $ 706,106 $
$
730,929 $
$
1,051,024 $
$
830,063 $
$
975,000
El Molino Viejo
Services & Supplies 56,000 56,000 60,000 60,000 60,000
Total Operating Expenditures $ 56,000 56,000 60,000 60,000 60,000 Finance
Personnel
Services & Supplies
522,427
276,405
560,774
308,143
618,029
363,285
582,661
357,507
641,858
297,033
Total Operating Expenditures $ 798,832 $ 868,917 $ 981,314 $ 940,168 $ 938,891 Non-Departmental
Personnel
Services & Supplies
Debt Service
180,556
589,748
513,729
181,540
1,138,172
531,712
509,400
1,135,333
552,034
486,693
1,084,468
552,034
300,000
1,339,146
574,888
Total Operating Expenditures $ 1,284,033 $
$
$
$
$
1,851,424 $
$
$
$
$
2,196,767 $
$
$
$
$
2,123,195 $
$
$
$
$
2,214,034
Human Resources
Personnel
Services & Supplies
244,743
1,081,220
168,386
1,194,786
366,592
1,249,753
319,342
1,221,905
364,530
1,307,744
Total Operating Expenditures $ 1,325,963 1,363,172 1,616,345 1,541,247 1,672,274 Community Development
Personnel 1,118,431
572,272
1,053,043
476,038
1,717,808
1,462,899
1,099,718
357,225
1,808,614
Services & Supplies 1,307,183
Total Operating Expenditures $ 1,690,703 1,529,081 3,180,707 1,456,943 3,115,797 Police
Personnel
Services & Supplies
6,545,431
737,047
5,723,288
796,155
7,491,749
1,000,289
6,996,316
853,329
8,321,324
1,021,288
Total Operating Expenditures $ 7,282,478 6,519,443 8,492,038 7,849,645 9,342,612 Fire
Personnel
Services & Supplies
5,532,129
814,047
5,834,139
674,900
5,914,025
682,670
6,162,826
685,553
6,257,603
711,710
Total Operating Expenditures $ 6,346,176 6,509,039 6,596,695 6,848,379 6,969,313 PAGE 174 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Summary Schedule of Expenditures by Department & Type
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Budget Estimated
929
Proposed
Emergency Management
Personnel 90,228 52,231 19,127 -
Services & Supplies 42,035 45,802 54,500 38,069 87,390
Total Operating Expenditures $ 132,263 $ 98,033 $ 73,627 $ 38,998 $ 87,390 Parks & Public Works
Personnel
Services & Supplies
1,759,200
1,668,436
1,761,661
1,581,266
2,141,045
1,699,875
1,893,714
1,673,745
2,160,211
1,788,995
Total Operating Expenditures $ 3,427,636 $
$
3,342,927 $
$
3,840,920 $
$
3,567,459 $
$
3,949,206
Community Services - Administration
Personnel -
-
-
-
-
-
406,001
79,146
485,147
380,044
80,258
460,302
666,306
99,243
765,549
Services & Supplies
Total Operating Expenditures $
Recreation
Personnel
Services & Supplies
766,276
167,693
906,974
473,225
991,976
549,115
896,143
545,862
1,012,648
657,806
Total Operating Expenditures $ 933,969 $
$
1,380,199 $
$
1,541,091 $
$
1,442,005 $
$
1,670,454
Library
Personnel
Services & Supplies
1,022,804
267,746
1,070,928
320,955
1,279,521
366,433
1,069,761
341,988
1,316,165
420,691
Total Operating Expenditures $ 1,290,550 1,391,883 1,645,954 1,411,749 1,736,856 Capital Equipment
Capital Purchases
Less: Capitalized Items
Depreciation
817,335
(817,335)
503,590
491,936
(491,936)
485,973
968,518 944,027 1,033,540
-
-
-
-
-
-
Total Capital Equipment $ 503,590 $ 485,973 $ 968,518 $ 944,027 $ 1,033,540 Capital Projects
Capital Improvement Projects 4,013,763 3,588,454 22,436,351 11,227,079 14,246,034 Total Capital Improvements $ 4,013,763 $
$
3,588,454 $
$
22,436,351 $
$
11,227,079 $
$
14,246,034
Total Expenditures $ 30,039,443 30,172,416 55,646,363 41,211,480 49,237,975 Summary of Expendtiures by Type:

Personnel $ 18,363,207
6,645,154
513,729
503,590
4,013,763
$
$
$
$
$
17,897,523
7,668,754
531,712
485,973
3,588,454
$
$
$
$
$
22,123,220
9,566,240
552,034
968,518
22,436,351
$
$
$
$
$
20,525,253
7,963,087
552,034
944,027
11,227,079
$
$
$
$
$
23,564,664
9,818,849
574,888
1,033,540
14,246,034
Services & Supplies $
Debt Service $
Captial Equipment $
Captial Projects $
Total Expenditures $ 30,039,443 $ 30,172,416 $ 55,646,363 $ 41,211,480 $ 49,237,975 PAGE 175 of 1107

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PAGE 176 of 1107
PAGE 177 of 1107

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PAGE 178 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Schedule of Transfers Between Funds
2020-21
Actual
2021-22
Actual
2022-23 2023-24
Budget Estimated Proposed
Transfers In
General Fund 270,530 359,759 -
-
-
Payroll Fund - -
9,005,023
32,759
370,674
8,931,154
78,699
-
-
Public Safety Fund
Fourth of July
9,258,425 9,258,425
32,227
-
11,262,201
43,006
-
32,227
San Marino Center -
Capital Projects Fund
Debt Service Fund
Workers' Compensation Fund
General Liability Fund
Capitalized Equipment Fund
16,668
2,950,000
513,729
556,060
781,372
584,937
2,350,000
513,729
593,206
725,878
-
3,500,000
544,712
619,315
733,572
239,077
3,500,000
544,712
619,315
733,572
239,077
-
574,737
664,300
766,174
243,191
Total Transfers In $ 14,711,078 $ 13,923,099 $ 14,927,328 $ 14,927,328 $ 13,553,609 Transfers Out
General Fund 14,007,591
254,077
-
13,146,645 14,927,328 14,927,328 13,553,609
Payroll Fund -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Public Safety Fund
Fourth of July
184,798
39,036 32,162
13,000
50,000
-
San Marino Center
Donations Fund 50,000
TDA Fund -
Debt Service Fund
Workers' Compensation Fund
Capitalized Equipment Fund
General Liability Fund
- -
1,980
341,774
3,620
67,267
391,838
50,389 -
Total Transfers Out $ 14,711,078 $ 13,923,099 $ 14,927,328 $ 14,927,328 $ 13,553,609 PAGE 179 of 1107

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PAGE 180 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Cost Recovery - General, Public Safety and 4th of July Event Funds (Statement of Activities Methodology)
Estimated
Account Number Description Revenue
General Government
Cost Recovery Revenue by Line Item
101 - 00 - 3153 - 0000
101 - 00 - 3202 - 9350
101 - 00 - 3304 - 0000
Film Permits 39,000
State Vehicle License Fees 12,500
Environmental Fees 132,000
101 - 00 - 3309 - 0000
101 - 00 - 3410 - 0000
Online Convenience Fees
Fines & Fees
200
500
101 - 07 - 3346 - 0000
101 - 14 - 3410 - 0000
Total Recovery Revenue
Sales of Maps & Pubs - Admin
Business License NOVs
-
6,500
190,700
Proposed Expenditures - City Attorney, City Manager, Human Resources, Finance, Non-Departmental 4,442,776
Cost Recovery % 4.3%
Public Safety
Cost Recovery Revenue by Line Item
103 - 00 - 3005 - 0000
103 - 00 - 3006 - 0000
103 - 30 - 3201 - 0000
103 - 30 - 3316 - 0000
103 - 30 - 3317 - 0000
103 - 30 - 3318 - 0000
103 - 30 - 3319 - 0000
103 - 30 - 3321 - 0000
103 - 30 - 3324 - 0000
103 - 30 - 3325 - 0000
103 - 30 - 3331 - 3550
103 - 30 - 3331 - 9241
103 - 30 - 3400 - 0000
103 - 30 - 3401 - 0000
Public Safety Property Taxes 3,528,294
218,100
0 Public Safety Augmentation Fund
Animal Control Services
Special Police Services
Citation Sign Off Fees
Clearance Letter Fees
Report Copies
7,200
100
800
4,600
1,500
24,900
6,300
5,600
8,700
23,400
50,300
Burglary Alarm Permits
Housewatch Fees
Vehicle Impound Release Fees
Live Scan Fees
Tow Fees
Parking Citations
Vehicle Code Fines
PAGE 181 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Cost Recovery - General, Public Safety and 4th of July Event Funds (Statement of Activities Methodology)
Estimated
Account Number Description Revenue
103 - 30 - 3703 - 0000
103 - 34 - 3316 - 0000
103 - 34 - 3330 - 0000
103 - 34 - 3332 - 0000
Total Recovery Revenue
Uninhabited Property Registration
Outside Services
400
9,700
Fire Fees 3,900
Paramedic Service Fees 600,000
4,493,794
Proposed Expenditures - Police, Fire and Emergency Management 15,977,385 Cost Recovery % 28.1%
Community Development
Cost Recovery Revenue by Line Item
101 - 14 - 3151 - 0000
101 - 14 - 3306 - 0000
101 - 14 - 3307 - 0000
101 - 14 - 3308 - 0000
101 - 14 - 3309 - 0000
101 - 14 - 3312 - 0000
101 - 14 - 3346 - 0000
101 - 14 - 3410 - 0000
Total Recovery Revenue
Building Permits 552,000
43,000
25,000
301,000
50,000
72,000
0 General Plan Fee
Technology Enhancement Fee
Plan Check Fees
Business License Application Fee
Zoning Fees
Sales of Maps & Pubs - P&B
Tree Fines 2,000
1,045,000
Proposed Expenditures- Community Development 3,110,037
Cost Recovery % 33.6%
Parks & Public Works
Cost Recovery Revenue by Line Item
101 - 14 - 3106 - 0000
101 - 48 - 3152 - 0000
Total Recovery Revenue
Tree Permits 44,000
118,000
162,000
Street & Curb Permit Fees
Proposed Expenditures - Parks & Public Works 3,917,580
Cost Recovery % 4.1%
PAGE 182 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Cost Recovery - General, Public Safety and 4th of July Event Funds (Statement of Activities Methodology)
Estimated
Account Number Description Revenue
Recreation
Cost Recovery Revenue by Line Item
101 - 68 - 3340 - 0001 Contract Class Nonresident Fees
101 - 60 - 3342 - 0000
101 - 60 - 3502 - 0000
101 - 61 - 3336 - 0000
101 - 68 - 3340 - 0000
101 - 68 3336 - 0001
101 - 66 - 3336 - 0000
101 - 66 - 3336 - 0001
101 - 66 - 3336 - 0002
101 - 66 - 3336 - 0004
101 - 66 - 3336 - 0005
101 - 64 - 3336 - 0000
101 - 62 - 3336 - 0002
101 - 62 - 3336 - 0001
101 - 62 - 3340 - 0001
101 - 62 - 3340 - 0002
101 - 66 - 3340 - 0001
101 - 66 - 3340 - 0004
101 - 66 - 3340 - 0005
101 - 64 - 3340 - 0000
104 - 00 - 3336 - 0000
104 - 00 - 3340 - 0000
Total Recovery Revenue
18,557
Class Refund Fee 4,200
Recreation Administrative Fees
Aquatics Program Fees
8,250
38,785
Aquatics Nonresident Fees 2,157
Contract Class Program Fees
Special Events Program Fees
Easter Program Fees
213,402
0 3,188
Track Meet Program Fees 6,800
Trunk or Treat Program Fees
Lacy Park Camp Out Program Fees
Senior Program Fees
12,250
5,000
33,614
213,166
156,705
19,183
26,106
4,688
Family Life Program Fees
Daycamp Program Fees
Daycamp Nonresident Fees
Family Life Nonresident Fees
Easter Program Nonresident Fees
Trunk or Treat Nonresident Fees
Lacy Park Camp Out Nonresident Fees
Senior Program Nonresident Fees
Fourth of July Admission Fees
Fourth of July Admission Nonresident Fees
7,250
5,750
2,195
38,820
19,340
839,406
Proposed Expenditures - Recreation (plus Police, Fire and Parks & Public Works for Fourth of July Event) 1,626,079
Cost Recovery % 51.6%
PAGE 183 of 1107
City of San Marino
FY 2023-24 Proposed Budget
Cost Recovery - General, Public Safety and 4th of July Event Funds (Statement of Activities Methodology)
Estimated
Account Number Description Revenue
Library
Cost Recovery Revenue by Line Item
101 - 90 - 3344 - 6065
101 - 90 - 3346 - 0000
101 - 91 - 3344 - 3963
101 - 91 - 3502 - 1496
101 - 93 - 3344 - 1200
101 - 94 - 3344 - 0000
101 - 94 - 3344 - 3000
101 - 94 - 3344 - 7037
Total Recovery Revenue
Passport Fees 180,000
2,400
2,500
0 Copies
Lost Materials Fees
DVD Rentals
Damaged Materials Fees
Overdue Materials Fees
Hold Fees
500
11,500
0 Replacement Library Card Fees 350
197,250
Proposed Expenditures - Library 1,652,596
Cost Recovery % 11.9%
Citywide Summary
Cost Recovery Revenue 6,928,150
Proposed Related Expenditures 30,726,453
Citywide Cost Recovery % 22.5%
PAGE 184 of 1107
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
2020-21
Actual
2021-22
Actual
2022-23
Budget
2022-23
Proposed
City Manager's Office
Finance Department
Full-Time Employees FTE
Part-Time Employees FTE
Total Department FTE

3.00 3.00 3.00 3.00

0.50 0.50 0.50 0.50

3.50 3.50 3.50 3.50
Full-Time Employees FTE 4.00 4.00 4.00 4.00
Department Total FTE 4.00 4.00 4.00 4.00
Human Resources Department
Full-Time Employees FTE
Total Department FTE

2.00 2.00 2.00 2.00

2.00 2.00 2.00 2.00
Community Development Department
Full-Time Employees FTE
Part-Time Employees FTE
Total Department FTE

8.00 1.50

9.50 9.00

1.50 13.00

0.50 13.00

0.50 10.50 13.50 13.50
Police Department
Fire Department
Full-Time Employees FTE
Part-Time Employees FTE
Total Department FTE

38.00 2.00

41.00 2.50

40.00 40.00 40.00 43.50
Full-Time Employees FTE 21.00 21.00 21.00 21.00
Total Department FTE 21.00 21.00 21.00 21.00
Parks & Public Works Department
Full-Time Employees FTE 16.00

0.50 16.00

0.50 16.00
-

16.00 Part-Time Employees FTE -
Total Department FTE 16.50 16.50 16.00 16.00
Community Services Administration Division
Full-Time Employees FTE -
-
-
-

3.00 -

4.00 1.68

5.68 Part-Time Employees FTE
Total Division FTE - - 3.00
PAGE 185 of 1107
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
2020-21
Actual
2021-22
Actual
2022-23
Budget
2022-23
Proposed
Recreation Division
Full-Time Employees FTE
Part-Time Employees FTE
Total Division FTE

5.00 4.85 3.00 3.00

11.79 7.85 10.61 11.07

16.79 12.70 13.61 14.07
Crowell Public Library Division
Full-Time Employees FTE 6.00

12.39 18.39

6.15 12.39

18.54 5.00

12.39 17.39

5.00 12.29

17.29 Part-Time Employees FTE
Total Division FTE
Total Community Services Department FTE 35.18 31.24 34.00 37.04 Total City Full-Time Employees FTE
Total City Part-Time Employees FTE
Total City FTE
103.00

28.68 104.00

24.74 108.00

26.00 112.00

28.54 131.68 128.74 134.00 140.54
FY 2023-24 Changes:

Position Reallocation: Eliminated Positions:

Part-Time Maintenance Assistant (0.69 FTE)
Part-Time Child Development Specialist (0.12 FTE)
Part-Time Recreation Specialist (1.27 FTE)
Part-Time Park Attendant (0.02 FTE)
No positions were eliminated for FY 2023-24
Added Positions:

Police Officers (2.00 FTE)
Part-Time Program Leaders (-0.06 FTE) Management Analyst to Police Department (1.00 FTE) Part-Time Police Records Clerk (0.50 FTE)
Facilities Technician (1.00 FTE)
PAGE 186 of 1107
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Salary &
Classification FTE Benefits
City Manager's Office
City Manager 1.00 338,588
City Clerk 1.00 150,550
147,527
26,671
Community Engagement Manager
Professional Intern (PT)
Subtotal

1.00 0.50

3.50 $ 663,336
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Total Personnel Costs
52,068
$ 715,404
Finance Department
Finance Director 1.00 252,408
166,293
171,088
589,789
Accounting Manager/Controller
Account Clerk

1.00 2.00
Subtotal 4.00 $
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Total Personnel Costs
52,068
$ 641,858
Human Resources Department
Human Resources Director 1.00 226,985
Human Resources Analyst 1.00 97,075
Subtotal 2.00 $ 324,060
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Estimated Worker's Comp costs
Total Personnel Costs
34,711
5,760
$ 364,531
Community Development Department
Comm Development Director
Code Enforcement Manager
Associate Planner

1.00 1.00

1.00 215,951
171,568
118,902
PAGE 187 of 1107
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Salary &
Classification FTE Benefits
Assistant Planner 2.00 195,746
Permit Technician 3.00

2.00 271,787
256,470
111,408
151,196
129,853
43,075
Code Enforcement Officer
Building Inspector II 1.00
Senior Planner 1.00
Management Analyst 1.00
Code Enforcement Officer (PT)
Subtotal

0.50 13.50 $ 1,665,956
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Overtime and related benefits
Uniform Allowance
127,281
8,116
1,500
Estimated Worker's Comp costs
Total Personnel Costs
5,760
$ 1,808,614
Police Department
Police Chief 1.00

2.00 271,027
548,041
1,299,043
665,812
2,762,961
180,929
109,241
106,194
105,689
544,633
34,231
Operations Commander
Police Sergeant 6.00
Corporals 4.00
Officers 19.00
Police Records Manager 1.00
Management Analyst
Administrative Assistant
Police Records Clerk
Dispatcher Clerk

1.00 1.00

1.00 5.00
Police Records Clerk (PT)
Police Cadet (PT)

0.50 1.00 40,354
Police Cadet (PT) 1.00 42,715
Subtotal 43.50 $ 6,710,870
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 1,106,361 PAGE 188 of 1107
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Salary &
Classification FTE Benefits
Overtime and related benefits
Fourth of July overtime and related benefits
Uniform Allowance
331,873
11,000
34,500
Estimated Worker's Comp costs
Total Personnel Costs
126,720
$ 8,321,324
Fire Department
Fire Chief 1.00

1.00 3.00

3.00 12.00

1.00 302,254
280,800
652,825
608,523
2,124,469
121,945
4,090,817
Fire Division Chief
Fire Captains
Engineers
Firefighter/Paramedic
Management Analyst
Subtotal 21.00 $
Costs not allocable to individual positions:

Emergency Management - COVID staff
Fixed payment to pay down PERS Unfunded Liability
Overtime and related benefits
Fourth of July overtime and related benefits
Uniform Allowance
-
1,165,485
783,924
2,178
4,000
Estimated Worker's Comp costs
Total Personnel Costs
211,200
$ 6,257,604
Parks & Public Works Department
Public Works Director
Management Analyst
Public Works Division Manager
Shop Foreman

1.00 1.00

1.00 2.00
244,766
109,253
183,840
126,228
123,285
127,543
102,585
201,088
Street Foreman
Park Foreman
Urban Forester
Maintenance Worker III
PAGE 189 of 1107
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Salary &
Classification FTE Benefits
Maintenance Worker II 3.00 294,429
Maintenance Worker I 4.00 366,139
Subtotal 16.00 $ 1,879,155
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Overtime and related benefits
Fourth of July overtime and related benefits
Uniform Allowance
241,596
6,133
6,087
4,200
Estimated Worker's Comp costs
Total Personnel Costs
23,040
$ 2,160,210
Community Services Department
Community Services Administration Division
Community Services Director 1.00

1.00 1.00

1.00 1.68
213,767
109,484
117,190
133,497
83,602
Management Analyst
Recreation Supervisor
Facilities Technician (Shop Foreman)
Maintenance Assistant (Part-Time)
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Overtime and related benefits
8,768
-
Total Personnel Costs 5.68 $ 666,308
Recreation Division
Recreation Manager 1.00

1.00 1.00

0.91 0.19

0.38 6.99

0.56 157,868
156,631
86,134
54,062
12,608
38,664
328,872
22,647
Recreation Supervisor
Clerk Typist II
Child Development Specialist (Part-Time)
Recreation Coordinator (Part-Time)
Recreation Supervisor (Part-Time)
Recreation Specialist (Part-Time)
Park Attendants (Part-Time)
PAGE 190 of 1107
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Salary &
Classification FTE Benefits
Lifeguard (Part-Time) 0.87

0.52 35,016
Water Safety Instructor (Part-Time)
Program Leader (Part-Time)
24,492

0.65 25,938
Subtotal 14.07 $ 942,931
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Overtime and related benefits
Estimated Worker's Comp costs
Total Personnel Costs
63,450
507
5,760
$ 1,012,648
Library Division
City Librarian (Library Manager)
Clerk Typist II

1.00 1.00
174,409
85,417
Librarian II 3.00 378,991
Librarian I (Part-Time) 50,762
Library Assistant (Part-Time)
Clerk (Part-Time)

0.72 3.57 167,980
273,267
38,663

6.71 Library Monitor (Part-Time)
Page (Part-Time)

0.85 0.44 17,846
Subtotal 17.29 $ 1,187,335
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability
Estimated Worker's Comp costs
Total Personnel Costs
123,069
5,760
$ 1,316,164
Non-Departmental
Costs not allocable to individual positions:

Retiree Medical Benefits (OPEB) - 300,000
Total FTE Positions and Personnel Costs 140.54 $ 23,564,665 PAGE 191 of 1107

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PAGE 192 of 1107
PAGE 193 of 1107

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PAGE 194 of 1107

CITY COUNCIL

DEPARTMENT PURPOSE
The mission of the City Council is to provide leadership to the community through the establishment of policies that enhance the quality of life for San Marino residents, businesses, non-profit institutions, and other stakeholders; and to maintain a strong and stable fiscal condition.

DEPARTMENT DESCRIPTION
The City Council consists of five members, typically elected at-large to four-year terms. Annually, the Council elects one of its members to serve as Mayor and Vice Mayor respectively. The City Council is responsible for setting policies, passing ordinances and resolutions, adopting the budget, appointing committee members, hiring the City Manager and City Attorney, and concurring in the appointment of department heads.

Because the City Council is the legislative representative of the City, all citywide memberships are assigned to this budget. These memberships include the League of California Cities, the Los Angeles County Division of the League of California Cities, the San Gabriel Valley Council of Governments, and the Southern California Association of Governments. These memberships make up almost 70% of the City Council budget each fiscal year. The remaining expenditures are for travel and meetings, City Council hosted events, and materials and supplies such as nameplates, business cards, and plaques.

PAGE 195 of 1107

CITY COUNCIL
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
- - - - -
22,616 24,252 29,865 28,335
28,335
31,025
$ 31,025
$
22,616 $
$
24,252 $
$
29,865 $
$
$
$
Expenditures by Fund:
101 General Fund 22,616 24,252 29,865 28,335 31,025
Total by Fund 22,616 24,252 29,865 28,335 31,025
Operating Budget Detail
GL # Services & Supplies
101-01-4376-0000 Materials & Supplies
Memberships & Dues
Printing
672 3,725
18,234
294
3,975
19,590
600
3,958
20,277
350
3,975
20,450
400
101-01-4396-0000
101-01-4420-0000
101-01-4480-0000
101-01-4480-2872
20,734
-
Travel & Meetings -
Hospitality
- 3,700 1,250 3,700
1,210 1,999 2,000 2,500 2,500
Total Services & Supplies $
$
22,616 $
$
24,252 $
$
29,865 $
$
28,335 $
$
31,025
Total Operating Expenditures 22,616 24,252 29,865 28,335 31,025 PAGE 196 of 1107
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CITY ATTORNEY

DEPARTMENT PURPOSE
The City Attorney provides advice and opinions on matters of municipal concern, examines contracts and ordinances as to form and legality, and is frequently called upon to interpret the City’s municipal code, federal and state statutes, and any other laws that govern San Marino.

DEPARTMENT DESCRIPTION
The City of San Marino contracts with a firm for City Attorney services. The City Attorney provides general legal advice and provides the following services:
•
•
Serves as chief counsel to the City for both elected officials and staff; Drafts and reviews ordinances, resolutions, contracts, deeds, leases, and other legal documents as needed;
•
•
Represents the City in litigation, as either the defense or to prosecute.

Attends City Council meetings, and other bodies as needed, to advise Council and to have firsthand knowledge of current and proposed City actions; and • Renders opinions on specific legal issues.

PAGE 199 of 1107

CITY ATTORNEY
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
- - - - -
224,765 432,690 450,000 441,886
441,886
430,000
$
$
224,765 $
$
432,690 $ 450,000 $
$
$ 430,000
Expenditures by Fund:
101 General Fund 224,765 432,690 450,000 441,886 430,000 Total by Fund 224,765 432,690 $ 450,000 441,886 $ 430,000 Operating Budget Detail
GL # Services & Supplies
101-06-4106-2755 Contract Legal Services-General 140,673 83,267
825
181,372
64,655
186,663
-
240,000
100,000
60,000
50,000
240,000
92,702
250,000
100,000
30,000
101-06-4106-2756
101-06-4106-2757
101-06-4106-2758
Contract Legal Services-Litigation
Contract Legal Services-COVID-19
Contract Legal Services-Code Enforcement
Total Services & Supplies
59,183
- 50,000 50,000
$
$
224,765
224,765
$
$
432,690 $ 450,000
432,690 $ 450,000
$
$
441,886
441,886
$
$
430,000
Total Operating Expenditures 430,000
PAGE 200 of 1107
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PAGE 202 of 1107
CITY MANAGER’S OFFICE

DEPARTMENT PURPOSE
The mission of the City Manager’s Office is to maintain policy and operational alignment throughout the organization.

DEPARTMENT DESCRIPTION
The department provides oversight, direction, and organizational support to all City departments under the direction of the City Manager. The department also includes the City Clerk and Public Information functions. The Department provides the following services:
• City Manager – The City Manager is appointed by, and serves at the pleasure of, the City Council.

The City Manager, in turn, is the sole appointing authority for all positions of employment in the City, except for department heads which require the concurrence of the Council. The City Manager directs all operations of the City by coordinating the efforts of the various departments and keeping the City Council apprised of matters dealing with general operations, finance, personnel, legislation, litigation, and other items of city business. The City Manager's primary responsibility is to assist the City Council in identifying policy priorities and to ensure that priorities established by Council are addressed in an innovative, yet cost-effective manner. •
•
City Clerk – The City Clerk is responsible for conducting municipal elections, compiling City Council agendas and minutes, and maintaining all City records. This function includes preparing Council minutes and managing the City Council agenda process; processing, indexing, and filing ordinances, resolutions, and official hearing notices; maintaining City codes; coordinating the commission and board appointment process; managing the document management program; and ensuring compliance with financial and campaign disclosure laws. It also includes the processing of public records requests and serving as a Notary Public.

Community Engagement – Community Engagement is the primary public information office, managing all citywide outreach and communication efforts. This function includes management of social media accounts, the City website, newsletter publications, and media communication. The Community Engagement Manager also coordinates with community groups, residents, and organizations outside of the City to promote City activities.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
•
•
•
With assistance from the Fire Department, led the citywide response to the COVID-19 pandemic while ensuring a continuation of all essential services.

Led the Citywide effort to create standards for promotional materials and communications channels to present San Marino in a more professional manner.

Continued to improve communication efforts by expanding the City’s social media presence, establishing a more robust social media program, and expanding our library of informational videos from staff.

PAGE 203 of 1107
•
•
•
Broadened the Chinese engagement program by providing additional print translations and interpretations at Town Halls.

Implemented an agenda management software, which provides a more user-friendly way for residents to access meeting agendas, minutes, and recordings.

Conducted a successful election for City Council.

FISCAL YEAR 2023-24 OBJECTIVES
•
•
Update the strategic plan upon the selection of a new City Manager Create a streamlined approach to communicate with all residents through two annual resident mailers. These mailers will inform the community about resources available to them through the City, such as ways to report maintenance issues, crime prevention, permitting processes, and ways to stay informed.
•
•
Continue to improve access to public meetings and information through the agenda management system.

Update our records retention schedule and complete foundational work in preparation for implementing an electronic records management system the following fiscal year.

OPERATIONAL DASHBOARD
Year to Date
(as of March 2023) Description Estimated Actuals
Weekly Briefing Audience 1,288
7,055
1,311
7,192 Average Monthly Social Media
Reach
Average Time to Respond to
Public Records Requests
Proclamations and Certificates
Prepared
8 Days
61 8 Days
81 PERMITS AND REQUESTS RECEIVED
26 24 24 23 22
14 20
18 16
11 15
8 2
4 7
1 6
2 5
3 3
2 2 2
1 1 3
1 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Public Record Requests Film Permits Special Event Permits Claims PAGE 204 of 1107
City Manager’s Office
City Manager
Community
Engagement
Manager
City Clerk
Communications
Specialist (P/T)
PAGE 205 of 1107

CITY MANAGER'S OFFICE
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
City Manager 1.00 1.00 1.00

1.00 1.00

1.00 1.00
Asst. to the City Mgr (Comm. Engagement. Mgr) 1.00

1.00 1.00
City Clerk 1.00
Part-Time
Intern 0.50

3.00 0.50

3.50 0.50

3.00 0.50

3.50 0.50

3.00 0.50

3.50 0.50

3.00 0.50

3.50 0.50

3.00 0.50

3.50 Total Full-Time FTE
Total Part-Time FTE
Department Total FTE
Operating Budget Summary
Expenditures by Type:

Personnel 580,982
125,124
584,559
146,370
667,947
383,077
637,106
192,957
715,405
Services & Supplies 259,595
Total by Type $ 706,106 $ 730,929 $ 1,051,024 $ 830,063 $ 975,000 Expenditures by Fund:
101 General Fund 706,106 730,929 1,051,024 830,063 975,000 Total by Fund $ 706,106 $ 730,929 $ 1,051,024 $ 830,063 $ 975,000 Operating Budget Detail
GL # Personnel
101-09-4001-0000
101-09-4002-0000
101-09-4004-0000
101-09-4006-0000
101-09-4008-3080
101-09-4008-6050
101-09-4008-6160
101-09-4010-0000
101-09-4011-0000
101-09-4012-0000
Full Time Salaries
Part Time Wages
Overtime
372,104
62,512
4,422
6,043
10,587
87 422,830
21,227
-
456,501
23,407
-
483,352
21,201
-
492,363
25,353
-
Medicare 6,221
10,703
606
6,959
13,154
877
7,051
4,923
782
7,507
Retirement-City Manager
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
Technology Allowance
Auto Allowance
14,200
951
76,004
37,779
3,019
8,425
80,985
31,077
2,485
8,425
102,720
52,329
3,600
8,400
78,482
31,036
2,929
7,350
104,344
58,687
3,600
8,400
Total Personnel $ 580,982 $ 584,559 $ 667,947 $ 637,106 $ 715,405 GL # Services & Supplies
101-09-4150-0000 Other Contract Services
Other Contract Services-IT
Legal Notices
26,836
36,165
42,650
218
66,154
24,706
29,986
84 156,800
37,522
40,000
100
50,400
39,943
16,500
80 119,000
44,345
30,000
100
101-09-4150-0500
101-09-4202-0000
101-09-4204-0000 Books & Periodicals
PAGE 206 of 1107

CITY MANAGER'S OFFICE
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
101-09-4220-0000
101-09-4290-0000
101-09-4376-0000
101-09-4396-0000
101-09-4398-0000
101-09-4420-0000
101-09-4468-0000
101-09-4480-0000
City Manager's Contingency
Election
3,208 3,741 20,000
87,000
4,700
10,000
55,000
4,700
2,875
-
20,000
- 466
4,583
4,447
5 -
Materials & Supplies
Memberships & Dues
Mileage
2,622
2,919
-
4,700
4,745
100
4,735
100
Printing 993
590
8,923
- 10,000
10,565
11,555
5,000
2,565
5,894
15,000
10,000
11,605
Staff Development
Travel & Meetings
565
11,633
Total Services & Supplies $ 125,124 $ 146,370 $ 383,077 $ 192,957 $ 259,595 Total Operating Expenditures $ 706,106 $ 730,929 $ 1,051,024 $ 830,063 $ 975,000 PAGE 207 of 1107

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EL MOLINO VIEJO

DESCRIPTION
El Molino Viejo, also known as The Old Mill, is a California Historical Landmark showcasing the legacy of missions and the Spanish presence in early California. The original adobe building sits amongst almost two acres of gardens. The site is owned by the City of San Marino and is operated by The Old Mill Foundation.

The Old Mill Foundation’s over-arching purpose is to maintain, preserve, and operate The Old Mill by creating artistic, educational, and community programs.

PAGE 211 of 1107

EL MOLINO VIEJO
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Services & Supplies 56,000 56,000 60,000 60,000 60,000
Total by Type $
$
55,000 $
$
56,000 $
$
60,000 $
$
60,000 $
$
60,000
Expenditures by Fund:
101 General Fund 56,000 56,000 60,000 60,000 60,000
Total by Fund 55,000 56,000 60,000 60,000 60,000
Operating Budget Detail
GL # Services & Supplies
101-95-4150-0000 Other Contract Services 56,000
56,000
56,000
56,000
56,000
56,000
60,000
60,000
60,000
60,000
60,000
60,000
60,000
60,000
60,000
Total Services & Supplies $
$
$
$
$
$
$
$
$
Total Operating Expenditures $
PAGE 212 of 1107
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FINANCE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Finance Department is to create and sustain quality information dissemination, high standards of industry compliance, financial predictability, and fiscal sustainability.

DEPARTMENT DESCRIPTION
The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, cash management, collections, accounts receivable, accounts payable, and payroll. The Department keeps and maintains books, accounts and a general accounting system for the City in accordance with applicable City and governmental accounting and auditing requirements, standards, and guidelines. The Department also manages the City’s information technology systems.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
•
•
•
Finalized the City’s Fiscal Year 2021-22 Audited Annual Comprehensive Financial Report (ACFR) with no material weaknesses or significant deficiencies Received the Excellence Award for the Fiscal Year 2022-23 Operating Budget from the California Society of Municipal Finance Officers
Received the Distinguished Budget Presentation Award for the Fiscal Year 2022-23 Operating Budget from the Government Finance Officers Association •
•
Cross-trained Finance staff to prevent operational impact during staffing absences Obtained funding from various federal funding sources to replenish General Fund reserves for expenditures incurred during the COVID-19 pandemic as well as any revenues that were lost.

The Department also submitted a reimbursement claim with FEMA to recoup qualified expenditures related to the pandemic.
• Submitted the City’s Fiscal Year 2021-22 ACFR to the Government Finance Officers Association for a Certificate of Achievement for Excellence in Financial Reporting Award FISCAL YEAR 2023-24 OBJECTIVES
•
•
•
Conduct a Request For Proposals for City IT services
Conduct a Request For Proposals for City Banking services Conduct a feasibility study for City facilities security initiative (Priority Initiative) PAGE 215 of 1107
• Continue to obtain funding from various federal funding sources to replenish General Fund reserves for expenditures incurred during the COVID-19 pandemic as well as any revenues that were lost
•
•
•
Implement a Purchase Order system
Obtain a “clean audit” for the fifth year
Submit Fiscal Year 2023-24 Operating Budget to the Government Finance Officers Association for the Distinguished Budget Presentation Award as well as the California Society of Municipal Finance Officers for the Excellence Award
• Submit Fiscal Year 2022-23 ACFR to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting Award

OPERATIONAL DASHBOARD
FY 21-22
Total
Year to Date
(as of March 2023) Description Estimated Actuals
$33,419,933
$29,914,770
$15,150
Revenues $31,687,515 $22,505,218
$26,839,604
$79,207
Expenses $29,474,688
COVID expenses $290,114
Overtime expenses
General Fund Balance*
$1,834,772
$18,455,094
$43,845,441
$1,152,279
$14,209,727
$41,412,240
$1,918,552
$19,850,227
$42,922,815 Overall Cash Balance*
(in bank)
*Balance numbers are reported as the last balance recorded for the year or time period, not totals.

PAGE 216 of 1107

REVENUES AND EXPENSES
$9,416,592
$6,092,921
$4,156,592
$3,471,706
$3,143,160 $2,914,488 $2,365,649 $2,692,188 $2,511,689
$2,135,723
$1,852,153
$499,606
Mar-23
$1,629,687 $2,025,575
Jul-22
$1,401,364
Oct-22
$1,273,413
Nov-22
$1,041,401
Aug-22
$720,913
Sep-22 Dec-22 Jan-23 Feb-23
Revenues Expenses

COVID AND OVERTIME EXPENSES
$187,889 $188,640
$101,271
$127,743
$114,095 $100,341 $116,027 $113,590
$102,683
$29,365
Sep-22
$17,489
Aug-22
$15,279
Oct-22
$12,524
Jul-22
$2,794
Dec-22
$145 $650 $608 $353
Nov-22 Jan-23 Feb-23 Mar-23
Overtime Expenses COVID Expenses
PAGE 217 of 1107

GENERAL FUND AND CASH BALANCE
$42,617,810 $43,158,893 $40,325,291 $41,331,867 $41,412,240 $14,355,537
Jul-22
$39,295,610 $37,543,179 $37,117,908 $34,666,146
$15,663,235 $15,896,935 $16,247,573 $14,209,727
Mar-23
$13,041,243
Aug-22
$11,127,709 $9,739,435
Oct-22
$8,780,867
Sep-22 Nov-22 Dec-22 Jan-23 Feb-23
General Fund Balance Overall Cash Balance (In Bank)
PAGE 218 of 1107
Finance Department
Finance Director
Accounting
Manager /
Controller
Account Clerk Account Clerk
PAGE 219 of 1107

FINANCE DEPARTMENT
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Finance Director 1.00 1.00 1.00

1.00 2.00

4.00 -

1.00 1.00

2.00 4.00
-

1.00 1.00

2.00 4.00
-
Accounting Manager/Controller
Account Technician

1.00 2.00

4.00 -

1.00 2.00

4.00 -
Total Full-Time FTE
Total Part-Time FTE
Department Total FTE 4.00 4.00 4.00 4.00 4.00
Operating Budget Summary
Expenditures by Type:

Personnel 522,427
276,405
560,774
308,143
618,029
363,285
582,661
357,507
641,858
Services & Supplies 297,033
Total by Type $ 798,832 $ 868,917 $ 981,314 $ 940,168 $ 938,891 Expenditures by Fund:
101
207
General Fund 794,070
4,762
752,980
115,937
856,894
124,420
820,168
120,000
778,591
160,300
938,891
Prop A Transit Funds
Total by Fund $ 798,832 $ 868,917 $ 981,314 $ 940,168 $ Operating Budget Detail
GL # Personnel
101-11-4001-0000
101-11-4002-0000
101-11-4004-0000
101-11-4006-0000
101-11-4008-3080
101-11-4008-6050
101-11-4008-6160
101-11-4010-0000
101-11-4016-0000
Full Time Salaries
Part Time Wages
Overtime
391,592 416,958 431,479 428,315 463,542
- - -
-
-
-
-
- - -
Medicare 5,453 5,945 6,257
4,800
-
6,316
3,300
-
6,721
4,800
-
Retirement-457 Plan
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
Retiree Medical Benefits (OPEB)
- -
-
70,349
55,033
-
-
80,526
57,345
-
91,544
83,949
-
90,873
53,857
-
94,858
71,937
-
Total Personnel $ 522,427 $ 560,774 $ 618,029 $ 582,661 $ 641,858 GL # Services & Supplies
101-11-4150-0000 Other Contract Services
Other Contract Services-IT
Books & Periodicals
57,775
29,208
-
49,780
30,773
277
67,600
35,920
280
60,415
36,046
200
62,650
38,005
280
101-11-4150-0500
101-11-4204-0000
101-11-4316-0000
101-11-4332-0000
Equipment Repair & Maintenance
Fees to Outside Agencies
6,854
928
7,053
911
8,673
960
8,082
965
8,304
985
PAGE 220 of 1107

FINANCE DEPARTMENT
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
101-11-4376-0000
101-11-4396-0000
101-11-4398-0000
101-11-4412-0000
101-11-4420-0000
101-11-4468-0000
101-11-4480-0000
101-11-4500-1980
101-11-4500-4950
101-11-4500-9025
101-11-4500-9460
101-11-4950-0001
207-11-4208-0750
207-11-4208-1330
207-11-4208-8140
Materials & Supplies
Memberships & Dues
Mileage
3,596 1,901 4,193
1,514
400
3,887
1,453
150
4,195
881
-
796
-
1,504
300
Postage 11,016
3,223
1,789
735
8,009
4,419
1,558
2,057
59,466
3,348
20,079
1,779
-
10,000
4,600
1,540
3,600
69,550
3,745
24,150
2,140
-
10,000
4,972
1,650
650
10,000
Printing 4,900
Staff Development 1,790
Travel & Meetings 3,820
Utilities-Electricity 56,710
2,105
23,494
1,267
72,062
-
82,800
3,550
20,937
1,750
-
-
Utilities-Natural Gas
Utilities-Telecommunications
Utilities-Water
-
-
-
Equipment Cost Allocation
Bus Transportation-Chamber
Bus Transportation-Dial a Ride
Bus Transportation-SMUSD Youth
-
- 4,120 -
10,300
110,000
-
4,762
-
5,937
110,000
10,000
110,000
10,300
150,000
Total Services & Supplies $ 276,405 $ 308,143 $ 363,285 $ 357,507 Total Operating Expenditures $ 798,832 $ 868,917 $ 981,314 $ 940,168 $ 297,033
$ 938,891
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PAGE 223 of 1107

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PAGE 224 of 1107

NON-DEPARTMENTAL
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Debt Service
180,556
589,748
513,729
181,540
1,138,172
531,712
509,400 486,693
1,084,468
552,034
300,000
1,339,146
574,888
1,135,333
552,034
Total by Type $ 1,284,033 $
$
1,851,424 $ 2,196,767 $ 2,123,195 $ 2,214,034
Expenditures by Fund:
101
204
245
401
General Fund
CDBG Fund
757,949
12,355
1,304,541
15,171
-
1,435,333
-
1,364,565
3,055
1,639,146
-
American Rescue Plan Fund -
Debt Service Fund
- 209,400
552,034
203,541
513,729 552,034
1,284,033
531,712 574,888
Total by Fund $ 1,851,424 $ 2,196,767 $ 2,123,195 $ 2,214,034 Operating Budget Detail
GL # Personnel
101-08-4016-0000 Retiree Medical Benefits (OPEB) * 180,556 181,540 300,000 283,152 300,000 245-00-4001-0000 ARPA Bonus - - 209,400 203,541 -
Total Personnel $ 180,556 $ 181,540 $ 509,400 $ 486,693 $ 300,000 GL # Services & Supplies
101-08-4150-0000 Other Contract Services 497
165,440
44,819
15,925
33,416
86,172
992
- - 12,500
229,384
51,540
25,000
35,339
5,000
-
101-08-4150-0500
101-08-4150-0750
101-08-4150-0775
101-08-4324-0000
101-08-4376-0000
101-08-4376-0020
101-08-4376-0500
101-08-4495-0000
101-08-4500-1980
101-08-4500-4950
101-08-4500-9025
101-08-4500-9460
Citywide IT Contract Services
Cell Phone Contract Services
City Hall Credit Card Fees
Parking Lot Lease-SMUSD
Materials & Supplies-COVID-19
Materials & Supplies-Civil Unrest
IT Contract Services-COVID-19
Property Tax Admin Fee (SB2557)
Utilities-Electricity
229,632 220,500 196,908
48,586 48,000 48,300
19,902 21,000 24,438
34,044 34,686 34,686
80,353 30,000 11,000
- - -
4,916
225,216
-
227 500 100 -
224,284 240,000 225,334 237,000
85,300
3,700
21,600
2,140
-
-
-
-
-
-
-
-
-
-
-
-
Utilities-Natural Gas -
Utilities-Telecommunications
Utilities-Water
-
-
PAGE 225 of 1107

NON-DEPARTMENTAL
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
101-08-4950-0001
204-08-4150-0000
204-08-4399-0000
Equipment Cost Allocation **
Other Contract Services
- 485,973
5,845
540,647 540,647
1,727
630,643
500 -
-
-
Non-Capitalized Equipment 11,855 9,326 1,328 -
Total Services & Supplies $ 589,748
103,729
$ 1,138,172 $ 1,135,333 $ 1,084,468 $ 1,339,146
401-00-4360-0000 29,888
401-00-4402-00000
Debt Service Interest Expense 81,712
450,000
531,712
57,034
495,000
552,034
57,034
495,000
552,034
Debt Service Principal Repayment 410,000 545,000
Total Debt Service
Total Operating Expenditures
$
$
513,729
1,284,033
$
$
$ $ $
$
574,888
1,851,424 $ 2,196,767 $ 2,123,195 2,214,034
* Note: Retiree Medical Benefits (OPEB) is for Other Post Employment Benefit budget to pay for retiree medical cost benefits.

Expense also includes $100k annual contribution to CERBT Trust Fund through FY 2024-25. ** Note: Equipment Cost Allocation is a non-cash budget item for equipment depreciation. This budget changes year over year depending on what equipment over $5k was purchased and is depreciated over the estimated life of the equipment.

In prior years, the Equipment Cost Allocation was allocated to the respective Department that possesses the equipment.

PAGE 226 of 1107
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PAGE 228 of 1107

HUMAN RESOURCES DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Human Resources Department mission is to make the City of San Marino an employer of choice by continuously working towards creating a positive and safe workplace environment that attracts, develops, and retains exceptional employees.

DEPARTMENT DESCRIPTION
The Human Resources Department is responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include recruitment and selection processes for full-time and part-time employees; administering employee benefits; onboarding new employees; off-boarding employees; employee relations; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Ensured the City’s compliance during the COVID-19 Emergency, which included making sure the City complied with new State & County guidelines and legislation & regulations (i.e. FFCRA, AB 685, Cal/OSHA)
• Provided Active Shooter Training and Encountering & Serving Individuals Experiencing Homelessness for City staff
•
•
•
•
•
•
•
Update the City’s Personnel Rules and Policies
Digitized Personnel Action Forms for electronic signatures Increased Performance Appraisal Completion Rate
Implemented PERFORM thru NEOGOV
Developed new employee performance review process and forms Updated Job Classifications
Implemented a Behavioral Wellness and Mental Health Program for Fire and Police Department Staff
•
•
•
•
•
•
Held 1st Annual Health Fair for City Staff
Completed Union Negotiations
Increased the number of training sessions through CJPIA Implemented Year Round Employee Recognition Program
Updated information on Employee Intranet
Developed a New Employee Orientation Program
PAGE 229 of 1107
FISCAL YEAR 2023-24 OBJECTIVES
•
•
•
•
•
•
•
•
Complete Union Negotiations
Develop a formal on-boarding and off-boarding process for all City employees Centralize Human Resources Personnel Records
Develop a comprehensive Workers Compensation Program
Complete Request for Proposal for Employee Assistance Program Complete Request for Proposal for Employee Benefits Program Implement a comprehensive salary survey
Implement an HRIS System

OPERATIONAL DASHBOARD
Description FY 21-22
Total
FY 22-23 Year to Date
(as of March 2023) Estimated Actuals
Full-Time Employees
(out of 104 budgeted) 95
57 98
43 98
Part-Time Employees 45
Full-Time Position Vacancy Rate 8.1%
44 7.4%
58 7.4%
64 Workers' Comp Claims
(average total open per month)
Workers' Comp Claims (new) 4 4 5
Cumulative Workers' Comp
Days Off
Performance Appraisal
Completion Rate
355
53%
270
72%
360
74%
All numbers reported as averages for the reporting time period except for “Cumulative Worker’s Comp Days Off”
PAGE 230 of 1107

EMPLOYEES AND BUDGETED POSITIONS
120
100
80 60
40 20
0 108 Budgeted Positions
100 100 100 100 98 97 97 97 94
59 43 44 42 41 40 41 40 38
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Full-Time Employees Part-Time Employees

WORKERS' COMPENSATION
69 56
63 61
38 58 59 56 54
45 52 53
38 25
4 18
3 18
0 18
1 14 9 7 5 3
7 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Workers' Comp Claims (Total Open)
Cumulative Workers' Comp Days Off
Workers' Comp Claims (New)
PAGE 231 of 1107

PERFORMANCE APPRAISAL COMPLETION RATE
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
88% 89%
82%
70% 72%
67% 67%
57% 54%
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 PAGE 232 of 1107
Human Resources
Department
Human Resources
Director
Human Resources
Analyst
PAGE 233 of 1107

HUMAN RESOURCES
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Human Resources Director
Human Resources Manager
Administrative Assistant
Human Resources Analyst
- - 1.00
-

1.00 -

1.00 1.00 -

1.00 -

1.00 1.00
-

1.00 -

1.00 -
-

1.00 2.00
-
Total Full-Time FTE 2.00
-

2.00 -

2.00 Total Part-Time FTE -
Department Total FTE 2.00 2.00 2.00 2.00 2.00
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
244,743 168,386 366,592 319,342 364,530
1,081,220 1,194,786 1,249,753 1,221,905 1,307,744
$ 1,325,963 $
$
1,363,172 $ 1,616,345 $ 1,541,248 $ 1,672,274
Expenditures by Fund:
101 General Fund 365,582
182,629
386,778
229,550
746,844
618,058
264,715
733,572
556,328
260,582
724,337
620,039
595 286,061
596
Workers' Compensation Fund
General Liability Fund
Total by Fund
777,752 766,174
$ 1,325,963 1,363,172 $ 1,616,345 $ 1,541,248 $ 1,672,274 Operating Budget Detail
GL # Personnel
101-10-4001-0000 Full Time Salaries
101-10-4002-0000
101-10-4004-0000
101-10-4006-0000
101-10-4008-3080
101-10-4008-6160
101-10-4010-0000
101-10-4016-0000
595-10-4015-0001
595-10-4015-0002
172,302 105,263 247,114 221,995
-
253,824
Part Time Wages -
-
- -
-
-
Overtime 41 49 -
Medicare 2,526
-
1,499 3,583
2,400
59,862
48,233
-
2,464
1,400
53,777
38,657
-
3,680
2,400
60,074
38,792
-
Retirement - 457 Plan
Retirement-PERS
-
40,648
27,678
-
39,311
Cafeteria Benefit 22,272
Retiree Medical Benefits (OPEB)
Workers' Comp Current Employee
Workers' Comp Past Employee
Total Personnel
-
1,512
77 -
-
5,400
-
1,000
-
5,760
-
$ 244,743 $ 168,386 $ 366,592 $ 319,342 $ 364,530
GL # Services & Supplies
101-10-4106-3415 Contract Legal Services-Labor 38,014
26,837
7,555
82,368
29,042
8,077
119,689
29,563
8,319
96,534
29,851
20,797
13,549
119,689
52,050
21,806
9,500
101-10-4150-0000
101-10-4150-0500
101-10-4376-0000
Other Contract Services
Other Contract Services-IT
Materials & Supplies 12,362 14,783 12,600
PAGE 234 of 1107

HUMAN RESOURCES
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
101-10-4396-0000
101-10-4398-0000
101-10-4436-0000
101-10-4468-0000
101-10-4480-0000
595-10-4150-0000
595-10-4356-0000
596-10-4356-3412
Memberships & Dues 1,039 1,046 1,495 650 1,129
Mileage - - 400 116 200
Recruitment & Retention
Staff Development
36,297
49 76,894
3,872
76,000
5,000
68,727
4,460
47,000
5,975
Travel & Meetings 275 2,310 3,800 3,301 3,920
Workers' Comp Contract Services
Workers' Comp Insurance Premiums
Insurance Premiums JPIA
Total Services & Supplies
Total Operating Expenditures
22,560
158,480
777,752
23,760
205,790
746,844
24,960
234,355
733,572
23,760
235,822
724,337
23,760
256,541
766,174
$ 1,081,220
1,325,963
$
$
1,194,786 $ 1,249,753 $ 1,221,905
1,363,172 $ 1,616,345 $ 1,541,248
$ 1,307,744
$ $ 1,672,274
PAGE 235 of 1107

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PAGE 236 of 1107
PAGE 237 of 1107

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PAGE 238 of 1107

COMMUNITY

DEVELOPMENT DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Development Department’s mission is to preserve the comforts of the community, our neighborhoods, and our natural resources.

DEPARTMENT DESCRIPTION
The Department consists of the Community Development Director, Building Inspector, Code Enforcement Manager, two (2) Code Enforcement Officers, a part-time Code Enforcement Officer, a Senior Planner, Associate Planner, two (2) Assistant Planners, three (3) Permit Technicians, and a Management Analyst. Together these employees are primarily responsible for current and long-range planning, environmental review, building inspection, plan checking, code enforcement, economic development, and administering the business license program. Current planning activities include:
•
•
Providing zoning information to the public;
Reviewing development plans for compliance with City zoning regulations, and processing plans through the Design Review Committee, Planning Commission, and City Council; Providing long-range planning guides to address future growth and physical development of the City by updating the General Plan and its various elements; •
•
•
Providing code enforcement to preserve the City’s beautiful appearance; Monitoring commercial vacancies and providing zoning information for prospective businesses seeking to relocate to San Marino; and
• Administering and enforcing local and State regulations applicable to construction on private property within the City. Included in this responsibility is the review of construction plans, issuance of permits and field inspection of construction from foundation through final completion of buildings.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
•
•
Prepared Zoning Ordinance text amendment for adoption by City Council to extend applicability of objective design standards to all multifamily residential projects in the C-1 zone.

Managed compliance of San Marino Center Improvement Project adopted EIR’s Mitigation and Monitoring Reporting Program
•
•
Created an educational campaign for Code Enforcement
Prepared Zoning Ordinance text amendment for adoption by City Council to adopt the 2022 Editions of the California Administrative, Building, Mechanical, Plumbing, Electrical, Residential, Fire, Energy, Green Building Standards, Historical Building, Existing Building, Appendix J Los Angeles County Grading Standards and Referenced Standards Code FISCAL YEAR 2023-24 OBJECTIVES
• Retain a consultant to assist staff and the City Council to submit the 6th Cycle Housing Element for certification to the State Housing and Community Development Department and implement the adoption of the Housing Element programs
PAGE 239 of 1107
•
•
•
Coordinate the development of the General Plan Update inclusive of the Safety Element update Update the Tree Preservation Ordinance
Implement one-year pilot property vacancy enforcement program that will in include Education/outreach, canvassing, and increasing enrollment into the City’s vacant property program.
• Undertake previously stalled economic development efforts and engage with stakeholders to make recommendations to the City Council on the appropriate economic development policies required to both guide future development consistent with market realities and preserve and enhance the City’s identity.
•
•
Update the pre-approved roof materials colors and application list Update the pre-approved window replacement procedures and window material list

OPERATIONAL DASHBOARD
Description FY 21-22
Total
FY 22-23 Year to Date
(as of March 2023) Estimated Actuals
Building permits issued 966
65 26
45 65
46 636
70 30
42 63
26 846
94 39
57 63
35 Tree removal permits issued
ADU permits issued
ADU Applications submitted
Open code enforcement
cases per month
New businesses
PAGE 240 of 1107

PERMITS
97 92
73 72
64 65 62 57 54
18 11 8 9 7 5 7
2 3
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Building Permits Issued Tree Removal Permits Issued
ACCESSORY DWELLING UNITS (ADUs)
8 8
5 6
5 2
5 5
2 5
3 5
5 2
1 0 0
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 ADU Permits Issued ADU Applications Submitted

OPEN CODE ENFORCEMENT CASES
74 69 68 70 65 62 63 63
32 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 PAGE 241 of 1107
Community Development
Department
Community Development
Director
Management Analyst
Code
Enforcement
Manager
Senior
Planner*
Building
Inspector
Permit Tech
(2) *Currently an underfilled position
Code
Enforcement
Officer (2)
Associate
Planner
Code
Enforcement
Officer (P/T)
Assistant
Planner (2)
PAGE 242 of 1107

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Community Development Director
Code Enforcement Manager
Senior Planner

1.00 1.00
-

1.00 1.00

2.00 3.00

1.00 2.00

1.00 1.00

1.00 2.00

3.00 1.00

2.00 1.00

1.00 1.00

2.00 3.00

1.00 2.00

1.00 Associate Planner 1.00

1.00 2.00
-

1.00 1.00

2.00 -
Assistant Planner
Permit Technician I
Management Analyst
Code Enforcement Officer
Building Inspector II
Part-Time

1.00 1.00

1.00 1.00
Senior Planner 0.50

0.50 0.50

8.00 1.50

9.50 0.50

0.50 0.50

8.00 1.50

9.50 - - -
Management Analyst
Code Enforcement Officer
- - -

0.50 13.00

0.50 13.50

0.50 13.00

0.50 13.50

0.50 13.00

0.50 13.50
Total Full-Time FTE
Total Part-Time FTE
Department Total FTE
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
1,118,431
572,272
1,053,043
476,038
1,717,808
1,462,899
1,099,718
357,225
1,808,614
1,307,183
$ 1,690,703 $ 1,529,081 $
$
3,180,707 $ 1,456,943 $ 3,115,797
Expenditures by Fund:
101
595
General Fund
Workers Compensation Fund
Total by Fund
1,690,703
-
1,529,081
-
3,175,307
5,400
1,455,674
1,269
3,110,037
5,760
$ 1,690,703 $ 1,529,081 3,180,707 $ 1,456,943 $ 3,115,797 Operating Budget Detail
GL # Personnel
101-14-4001-0000
101-14-4002-0000
101-14-4004-0000
101-14-4006-0000
101-14-4008-3080
101-14-4008-6050
101-14-4008-6160
101-14-4010-0000
101-14-4013-0000
595-14-4015-0001
Full Time Salaries
Part Time Wages
Overtime
714,953
100,184
10,711
11,406
-
607,376
155,493
7,840
1,129,473
36,920
2,400
759,241
29,823
6,644
1,206,209
40,660
8,000
Medicare 10,638
-
16,913
15,600
1,385
10,719
4,420
18,080
15,600
1,641
Retirement - 457 Plan
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
Uniform Allowance
Workers' Comp Current Employee
1,245 1,122 1,118
162,910
116,822
200
165,869
104,305
400
227,168
281,849
700
152,704
132,862
918
232,711
278,453
1,500
- - 5,400 1,269 5,760
Total Personnel $ 1,118,431 $ 1,053,043 $ 1,717,808 $ 1,099,718 $ 1,808,614 GL # Services & Supplies
101-14-4104-6270 Contract Building & Safety Svc 181,499 259,684 250,000 235,000 250,000 PAGE 243 of 1107

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
101-14-4106-0950
101-14-4106-2755
101-14-4150-0000
101-14-4150-0001
101-14-4150-0500
101-14-4202-0000
101-14-4204-0000
101-14-4316-0000
101-14-4332-0000
101-14-4376-0000
101-14-4396-0000
101-14-4398-0000
101-14-4412-0000
101-14-4420-0000
101-14-4468-0000
101-14-4480-0000
101-14-4500-9025
101-14-4508-0000
101-14-4950-0001
Contract Legal Svcs.-Code Enf.

Contract Legal Svcs.-General
Other Contract Services
95,486
1,890
129,531
92,398
20,521
12,304
-
38,957
-
15,000
-
5,088
-
-
-
87,645
31,403
18,657
6,318
-
1,013,691
120,000
11,015
15,000
200
57,199
2,625
13,550
5,100
2,119
5,500
-
875,420
120,000
13,550
5,500
200
Other Contract Services-Econ. Develop.

Other Contract Services-IT
Legal Noticing
Reference Materials
Equipment Repair & Maintenance
LA County Publishing Fees
3,378
-
4,319
150
3,000
-
5,500
-
Materials & Supplies
Memberships & Dues
Mileage
6,158
1,079
1,224
2,967
5,736
3,890
500
10,542
2,454
1,893
253
7,500
3,348
1,500
1,300
3,000
3,960
5,485
3,000
5,900
-
7,350
3,154
850
10,000
3,348
1,500
Postage - 500
Printing 3,034
1,876
662
2,466
3,960
5,485
3,487
4,293
-
3,000
3,960
5,305
3,500
5,900
-
Staff Development
Travel & Meetings
Utilities-Telecommunications
Vehicle Repair & Maintenance
Equipment Cost Allocation
Total Services & Supplies
Total Operating Expenditures
2,650
4,791
6,270
3,503
4,688
-
$ 572,272 $ 476,038 $
$
1,462,899 $ 357,225 $ 1,307,183
$ 1,690,703 $ 1,529,081 3,180,707 $ 1,456,943 $ 3,115,797 PAGE 244 of 1107
PAGE 245 of 1107

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PAGE 246 of 1107

POLICE DEPARTMENT

DEPARTMENT PURPOSE
The mission statement of the San Marino Police Department is that we are an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. In 2019, the City Council approved the department to hire two sworn officers over the authorized strength of 28 to maintain sufficient personnel levels due to retirements and/or resignations. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
•
•
•
•
Responding to calls for service, traffic collision investigation, and enforcement Proactive patrolling of residential and commercial areas of the City Ensuring our personnel treat all persons with compassion and respect Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors to the city •
•
Ensuring the community has a feeling of safety
Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
•
•
•
Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Community Police Academy, and other community programs FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Awarded a traffic safety grant from the State of California Office of Traffic Safety. This enabled the Department to initiate several traffic safety programs and obtain critical software to track traffic collisions and citations
• Completed the replacement and installation of new Department security cameras and intercoms PAGE 247 of 1107
•
•
•
•
•
•
•
•
•
•
•
Purchased and placed into service a new register system for our lobby Implementation of the new CCW policy and practices
Initiated a Police Facility Utilization project
Developed a new Bike Patrol program
Selected two new Motor Officers
Upgraded to electronic citation writers
Created a Traffic Task force to address traffic issues and concerns Certified the Department in CIBRS/NIBRS reporting
Engaged with residents during numerous community events Hosted our first department-wide training day
Created a new community engagement event called “Donuts with Dispatch” FISCAL YEAR 2023-24 OBJECTIVES
•
•
•
•
•
•
•
Develop a five-year plan for the Department that will focus on long range operational planning Increase community interaction through various forms of social media Fully staff our communications center
Increase Neighborhood Watch programs by 50%
Increase Officer deployment at SMUSD and City related events Utilize the Police Department Crime Suppression Plan to reduce Part 1 crimes Complete the Police Facility Utilization project

OPERATIONAL DASHBOARD
FY 21-22 FY to Date
(as of March 2023) Description
Part 1 Crimes
Community meetings*
Estimated Actuals Total
214 157
17 209
16 22
PAGE 248 of 1107
Police Department
Police Chief
Management Analyst
Administrative Sergeant Administrative Assistant
Administrative Support Services Operation Support
Administrative
Manager
Police
Commander
Police
Commander
(Traffic
Division)
Motors
Police
Dispatchers
(5)
Detectives Team 1 Team 2
Police
Sergeant
Police
Sergeant
Police
Records Sergeant
Clerk
Police Police Police Corporal Corporal Officers Records Clerk
(P/T)
Police
Officer
(2)
Police
Officer
(3)
Police
Cadet
Team 3 Team 4
Police
Sergeant
Police
Sergeant
Police
Corporal
Police
Corporal
Police
Officer
(2)
Police
Officer
(3)
Police Cadets
(4)
PAGE 249 of 1107

POLICE DEPARTMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Police Chief 1.00

2.00 1.00
-

1.00 2.00

1.00 -

1.00 2.00

1.00 -

1.00 2.00

1.00 -

1.00 2.00

1.00 1.00

1.00 5.00

19.00 4.00

6.00 1.00
Police Commander
Police Records Manager
Management Analyst
Administrative Assistant
Dispatcher/Clerk
Officer

1.00 5.00

17.00 4.00

6.00 1.00

1.00 5.00

17.00 4.00

6.00 1.00

1.00 5.00

17.00 4.00

6.00 1.00

1.00 5.00

17.00 4.00

6.00 1.00
Corporal
Sergeant
Records Clerk
Part-Time
Records Clerk
Cadet
- - - - 0.50

2.00 -

1.00 1.00

38.00 2.00

40.00 1.00

1.00 38.00

2.00 40.00

2.00 -

2.00 Parking Enforcement Officers -
Total Full-Time FTE 38.00

2.00 40.00

38.00 2.00

40.00 41.00

2.50 43.50
Total Part-Time FTE
Department Total FTE
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
6,545,431
737,047
5,723,288
796,155
7,491,749
1,000,289
6,996,316
853,329
8,321,324
1,021,288
$ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 Expenditures by Fund:
103
104
223
233
281
595
Public Safety Fund
4th of July Fund
7,174,411 6,229,957
10,647
8,205,383
11,000
-
7,652,615
4,899
9,134,060
11,000
-
-
OTS Grant Fund -
28,375
-
18,520 3,820
COPS Fund 143,497
2,750
130,855
26,000
118,800
70,832
17,307
100,172
70,832
Donations Fund -
Workers' Compensation Fund
Total by Fund
79,692 114,072 126,720
$ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 Operating Budget Detail
GL # Personnel
103-30-4001-0000
103-30-4002-0000
103-30-4004-0000
103-30-4004-0002
103-30-4006-0000
103-30-4008-3080
103-30-4008-6050
103-30-4008-6160
103-30-4010-0000
Full Time Salaries
Part Time Wages
Overtime
3,643,628
18,693
666,223
63,685
60,498
-
2,561,052
31,723
674,828
3,236
4,237,721
71,522
314,547
-
3,857,221
31,981
534,489
3,976
4,747,577
111,503
327,130
Overtime-Support -
Medicare 58,297
-
62,101
46,800
2,682
60,082
15,261
1,082
75,200
48,600
4,181
Retirement - 457 Plan
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
701 1,120
1,454,256
514,974
1,554,611
538,899
1,789,024
806,052
1,628,390
589,341
1,895,806
939,107
PAGE 250 of 1107

POLICE DEPARTMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
103-30-4013-0000
103-30-4014-0000
103-30-4015-0000
104-30-4004-0000
104-30-4006-0000
104-30-4008-6160
104-30-4010-0000
223-30-4004-0000
595-30-4015-0001
595-30-4015-0002
Uniform Allowance 22,400 22,900
450
31,500
-
32,000
-
34,500
Unemployment Payments -
Workers' Compensation Salaries
Police Overtime
15,897
4,784 137,572
7,673
100
- 133,603
3,546
46 -
- 8,000
100
8,000
Medicare - 100
Retirement-PERS - 1,386
1,488
13,881
43,228
70,844
1,400
1,500
-
548 1,400
1,500
-
Cafeteria Benefit -
-
759
Overtime 3,820
49,934
50,238
Workers' Comp Current Employee
Workers' Comp Past Employee
39,368
40,324
44,341
74,459
51,739
74,981
Total Personnel $ 6,545,431 $ 5,723,288 $ 7,491,749 $ 6,996,316 $ 8,321,324 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 223,270
16,458
516
360,912
24,288
474
451,374
45,312
500
376,903
46,008
475
499,551
54,696
500
103-30-4150-0500
103-30-4204-0000
103-30-4316-0000
103-30-4376-0000
103-30-4376-0200
103-30-4376-0175
103-30-4396-0000
103-30-4399-0000
103-30-4412-0000
103-30-4415-0000
103-30-4420-0000
103-30-4436-0000
103-30-4468-0000
103-30-4480-0000
103-30-4492-0000
103-30-4492-0003
103-30-4492-0004
Other Contract Services-IT
Books & Periodicals
Equipment Repair & Maintenance
Materials & Supplies
Community Relations-M&S
Ammunition
41,393
13,756
132
12,670
16,227
6,510
7,935
4,852
7,173
321
50,182
17,800
7,000
12,000
5,901
20,300
400
39,809
15,537
6,730
11,900
5,316
20,307
175
45,776
15,350
8,000
12,000
5,663
14,500
300
7,981
3,593
2,523
351
Memberships & Dues
Non-capitalized Equipment
Postage
POST Training 27,276
2,602
22,802
7,766
3,444
234
45,488
1,926
14,678
10,063
4,149
-
40,000
3,940
15,000
21,500
12,350
-
38,442
3,073
25,610
8,036
10,718
-
45,000
3,275
20,000
56,500
13,670
-
Printing
Recruitment
Staff Development
Travel & Meetings
Uniforms
Uniforms-PERSable
Uniforms-Safety
19,687
3,186
16,755
8,539
25,000
8,000
23,685
5,112
25,000
8,000
PAGE 251 of 1107

POLICE DEPARTMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
103-30-4500-4950
103-30-4500-9025
103-30-4508-0000
103-30-4950-0001
223-30-4376-0000
223-30-4468-0000
233-30-4150-9470
233-30-4399-0000
281-30-4399-0000
Utilities-Natural Gas 469
20,130
111,390
179,713
-
474
25,618
76,217
-
1,000
20,875
85,000
-
1,100 1,300
Utilities-Telecommunications
Vehicle Repair & Maintenance
Equipment Cost Allocation
Materials & Supplies
26,600 26,375
99,654 95,000
- -
3,269
1,370
121,664
21,833
2,750
- - -
Staff Development - - -
70,832
-
-
Other Contract Services-CAD RMS
Non-capitalized Equipment
Donation Fund -Non-Cap Equipment
Total Services & Supplies
Total Operating Expenditures
19,434
8,941
-
70,832
60,023
26,000
70,832
-
17,307 -
$ 737,047 $ 796,155 $ 1,000,289 $ 853,329 $ 1,021,288
$ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 PAGE 252 of 1107
PAGE 253 of 1107

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PAGE 254 of 1107

FIRE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission. All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
•
•
Annual inspections of commercial property and school occupancy; Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or highvalue areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens;
•
•
Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness; In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
•
•
In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts a Junior Fire Program for Huntington Middle School, and cardio pulmonary resuscitation (CPR) training for San Marino High School students; and Emergency Management responsibilities for the City.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Continued to lead the City of San Marino’s response to COVID-19, including management of the Emergency Operations Center, COVID-19 testing for employees, and managed acquisition and distribution of personal protective equipment for all City Departments. On February 24, the Fire Department recommended to the City Council an end to the local area emergency. • Received delivery of the new Rescue Ambulance.

PAGE 255 of 1107
• Conducted annual inspections of all commercial properties and residential properties within the City’s High Fire Hazard Severity Zone.
•
•
•
Filled all vacancies at the Firefighter/Paramedic level.

Completed purchase of handheld radios for all fire department personnel.

Completed purchase of a replacement command vehicle through a cooperative purchasing agreement.
• Completed purchase of a medical cart for use at high attendance events in the City, such as the 4th of July event at Lacy Park.
•
•
Published an Annual San Marino Fire Department Report.

Conducted Fire Department First Aid/Emergency Preparedness Emergency Instructional Workshops.
•
•
Completed pre-incident planning of the Huntington Library.

Completed the implementation of Lexipol fire department policies and procedures.

FISCAL YEAR 2023-24 OBJECTIVES
•
•
Purchase and place into service self-contained breathing apparatus (SCBAs) for all personnel to replace out of compliance equipment and meet current NFPA standards.

Conduct a review of the current Community Emergency Response Training (CERT) and develop a “Citizen Fire Academy” for residents’ participation.
•
•
•
Host first aid and safety workshops with staff of the San Marino Unified School District.

Host a Community and Council Day at the Alhambra Training Tower.

Conduct Fire Department First Aid/Emergency Preparedness Emergency Instructional Workshops.
• Partner with the Community Services Department to host a joint Easter Egg Hunt/Pancake Breakfast event in Lacy Park.

PAGE 256 of 1107

OPERATIONAL DASHBOARD
FY 21-22
Total
FY 22-23 Year to Date
(as of March 2023) Description Estimated Actuals
# of total responses 1,673 1,715
839
2,285
Responses in City 940
733
1,167
1,118
0:00:58
0:01:14
0:06:06
25 Responses out of City 876
90th percentile EMS
Fire
0:01:25
0:01:40
0:06:02
7 0:00:58
0:01:15
0:06:06
19 turnout time
90th percentile
turnout time
90th percentile overall
response time
Total cardiac arrest
incidents
Cardiac arrest return of
spontaneous circulation 1 4 5
PAGE 257 of 1107
Fire Department
Fire Chief
Management
Analyst
A Shift B Shift C Shift
Division
Chief (1)
Division
Chief (1)
Division
Chief (1)
Fire Captain Fire Captain Fire Captain
Fire
Engineer
Fire
Engineer
Fire
Engineer
Firefighter /
Paramedics
Firefighter /
Paramedics
Firefighter /
Paramedics
PAGE 258 of 1107

FIRE DEPARTMENT
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
San Marino Fire Chief
San Marino Fire Division Chief
Fire Captains

1.00 1.00 1.00

1.00 3.00

12.00 3.00

1.00 21.00
-

1.00 1.00

3.00 12.00

3.00 1.00

21.00 -

1.00 1.00

3.00 12.00

3.00 1.00

21.00 -

1.00 3.00

12.00 3.00

1.00 21.00
-

1.00 3.00

12.00 3.00

1.00 21.00
-
Firefighter/Paramedic
Engineer
Management Analyst
Total Full-Time FTE
Total Part-Time FTE
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
5,532,129
814,047
5,834,139
674,900
5,914,025
682,670
6,162,826
685,553
6,257,603
711,710
$
$
6,346,176 $ 6,509,039 $
$
6,596,695 $
$
6,848,378 $ 6,969,313
Expenditures by Fund:
103
104
281
595
Public Safety Fund
4th of July Fund
6,065,869
-
6,299,471
1,782
6,396,517
2,178
6,574,366
1,741
-
6,755,935
2,178
Donations Fund 10,479 -
269,828
19,432 -
Workers Compensation Fund
Total by Fund
188,354 198,000
6,596,695
272,272 211,200
6,346,176 $ 6,509,039 6,848,378 $ 6,969,313
Operating Budget Detail
GL # Personnel
103-34-4001-0000
103-34-4001-0019
103-34-4004-0000
103-34-4004-0003
103-34-4004-0019
103-34-4004-0033
103-34-4006-0000
103-34-4008-6160
103-34-4008-3080
103-34-4010-0000
103-34-4013-0000
103-34-4015-0000
104-34-4004-0000
104-34-4006-0000
104-34-4010-0000
595-34-4015-0001
595-34-4015-0002
Full Time Salaries 2,255,271
16,847
987,921
60,123
-
2,421,223
8,777
857,342
160,628
248
2,759,341
-
2,748,647
-
2,862,442
Full Time Salaries-COVID-19 -
Overtime 498,000
140,000
-
754,246
31,698
-
512,720
140,000
-
Overtime-Strike Teams
Overtime-COVID-19
Overtime-Shared Command
Medicare
41,378
46,535
1,371,878
-
75,352
47,690
1,530,146
-
50,000
39,779
1,726,294
3,600
78,554
50,035
1,719,604
-
120,000
52,709
1,822,390
1,200
528,764
4,000
-
Retirement-PERS
Retirement 457 Plan
Cafeteria Benefit 308,360
800
348,250
800
493,033
3,800
397,043
3,800
105,186
1,517
21 Uniform Allowance
Worker's Comp 4850 Pay
Fire Overtime (4th of July)
Medicare
173,188
-
193,547
1,536
21 -
1,925 1,925
28 28
Cafeteria Benefit - 225 225 203 225
Workers' Comp Current Employees
Workers' Comp Past Employees
Total Personnel
264,101
5,727
187,398
956
165,678
32,322
5,914,025
225,115
47,156
176,647
34,553
$ 5,532,129 $ 5,834,139 $ $ 6,162,826 $ 6,257,603
PAGE 259 of 1107

FIRE DEPARTMENT
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
GL # Services & Supplies
103-34-4110-0000 Shared Command 180,143 148,774 178,000 173,000 196,588
18,133
387
178,000
205,900
18,250
400
103-34-4150-0000
103-34-4150-0500
103-34-4204-0000
103-34-4206-0000
103-34-4308-0000
103-34-4316-0000
103-34-4376-0000
281-34-4376-0000
103-34-4396-0000
103-34-4398-0000
103-34-4399-0000
281-34-4399-0000
103-34-4401-0000
103-34-4420-0000
103-34-4436-0000
103-34-4452-0000
103-34-4460-0003
103-34-4468-0000
103-34-4480-0000
103-34-4492-0003
103-34-4492-0004
103-34-4500-4950
103-34-4500-9025
Other Contract Services
Other Contract Services-IT
Books & Periodicals
Building Repair & Maintenance
Equipment Rental
179,967
17,286
354
189,074
16,690
338
194,200
17,550
400
15,950
-
11,306
-
19,400
400
18,363
400
19,400
400
Equipment Repair & Maintenance
Materials & Supplies
Materials & Supplies
Memberships & Dues
Mileage
16,325
48,251
-
15,136
58,942
18,346
3,876
128
15,000
60,500
-
15,254
70,823
-
16,200
69,950
-
3,722
-
3,880
100
5,001
153
4,360
100
Non-capitalized Equipment
Non-capitalized Equipment
Outside Services
7,678
10,479
3,080
95 13,367
1,086
8,785
549
12,300
-
12,192
-
12,300
-
3,000
450
7,320
480
3,000
Printing 500
Recruitment 42,491
284
33,882
492
16,600
500
18,117
500
16,600
Small Tools 500
Special Exp.Strike Team FEMP
Staff Development
2,931
8,512
398
9,926
10,852
2,146
2,251
15,667
3,971
21,996
12,000
14,130
5,600
7,400
23,000
4,100
21,560
962 12,000
14,100
5,600
7,400
23,000
7,000
23,750
8,054
3,371
7,400
22,036
6,488
23,641
Travel & Meetings
Uniforms-PERSable
Uniforms-Safety
7,064
19,585
2,522
29,742
Utilities-Natural Gas
Utilities-Telecommunications
PAGE 260 of 1107

FIRE DEPARTMENT
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
103-34-4508-0000
103-34-4950-0001
Vehicle Repair & Maintenance
Equipment Cost Allocation
74,495 87,320 72,600 76,890 73,000
142,693 - - - -
Total Services & Supplies
Total Operating Expenditures
$
$
814,047 $ 674,900 $
$
682,670
6,596,695
$
$
685,553 $ 711,710
6,346,176 $ 6,509,039 6,848,378 $ 6,969,313
PAGE 261 of 1107

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PAGE 262 of 1107

EMERGENCY MANAGEMENT

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event. The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems.

Coordinate Disaster Preparedness and Emergency Medical Services training for employees and residents.
•
•
•
•
•
Maintain the City’s Emergency Operations Center.

Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan.

Maintain the City’s disaster supplies.

Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Completed revision of the Emergency Operations Plan and submitted for approval by the City Council.
•
•
•
Conducted monthly emergency operations workshops with the City’s executive staff.

Received and installed the updated GIS map of the City in the EOC.

Activated the EOC to a Level III in response to the COVID-19 emergency and the extreme heat event.

FISCAL YEAR 2023-24 OBJECTIVES
•
•
Procure a consultant to assist with the update of the City’s Local Hazard Mitigation Plan and submit the plan for approval by FEMA and the San Marino City Council.

Inventory the City’s Disaster Cache to meet Red Cross supply recommendations.

PAGE 263 of 1107
• Work with Red Cross to review and prepare the new San Marino Center to be used as an evacuation center.
•
•
Conduct an active shooter training exercise for all City personnel.

Host an active shooter workshop with houses of worship within the City.

OPERATIONAL DASHBOARD
FY 2021-22 FY 2022-23
Year to Date
(as of March
2023)
Estimate
Description Actual for the Year
EOC Activations 1 2 2
PAGE 264 of 1107

EMERGENCY MANAGEMENT
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
90,228
42,035
52,231
45,802
19,127
54,500
73,627
929
38,069
38,998
-
87,390
$ 132,263 $
$
98,033 $
$
$
$
$
$
87,390
Expenditures by Fund:
101 General Fund 132,263 98,033 73,627 38,998 87,390
Total by Fund $ 132,263 98,033 73,627 38,998 87,390
Operating Budget Detail
GL # Personnel
101-36-4002-0019
101-36-4004-0019
101-36-4006-0000
101-36-4008-6050
101-36-4008-6160
101-36-4010-0000
PT Salaries-COVID-19
Overtime-COVID-19
Medicare
66,510
20,205
547
39,850
7,763
640
12,500
6,250
64 (26)
991
7 -
-
-
-
-
-
-
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
152 - 23 -
2,788
26 3,903
75 283 (47)
7 5
Total Personnel $ 90,228 $ 52,231 $ 19,127 $ 929 $
GL # Services & Supplies
101-36-4150-0000 Other Contract Services
Other Contract Services-IT
Equipment Repair & Maintenance
Materials & Supplies
- -
5,928
11,713
13,593
510
7,500
6,000
10,900
13,000
300
-
6,084
8,103
11,071
250
38,000
6,100
10,900
13,000
300
101-36-4150-0500
101-36-4316-0000
101-36-4376-0000
101-36-4396-0000
101-36-4399-0000
101-36-4468-0000
101-36-4500-9025
101-36-4950-0001
5,624
9,760
9,980
Memberships & Dues 175
Non-capitalized Equipment
Staff Development
7,664
883
7,500
3,700
5,600
-
4,035
773
7,500
3,700
7,890
-
7,087
Utilities-Telecommunications 5,194
Equipment Cost Allocation
Total Services & Supplies
Total Operating Expenditures
5,511
-
7,753
4,215 -
$
$
42,035
132,263
$
$
45,802
98,033
$
$
54,500
73,627
$
$
38,069
38,998
$
$
87,390
87,390
PAGE 265 of 1107

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PAGE 266 of 1107
PAGE 267 of 1107

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PAGE 268 of 1107

PARKS & PUBLIC WORKS

DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.

DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel. The City’s infrastructure assets include:
•
•
•
121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
65,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
•
•
The Department is composed of seven divisions: Administration (including city engineering), Streets/Rightof-way, Fleet, Sewer (wastewater and stormwater), Parks, Grounds, and Building Maintenance.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
•
•
Rehabilitated 31 neighborhood streets (approximately 4.5 miles of roadway) under budget Completed the replacement of 34,450 square feet (approximately 1 square mile) of sidewalk under budget
•
•
Commenced the construction phase of the San Marino Center Renovation Maintained Lacy Park, 25 acres of medians, 7,300 street trees, and all City-owned buildings and facilities
•
•
Procured, assembled, and installed drywall in new admissions booth at Lacy Park Provided after hours maintenance staff support during several winter storms to help ensure safe conditions of City streets and access to sandbags for residents. •
•
•
Hosted annual Arbor Day celebration at Lacy Park and planted cork oak tree donated by the Chinese Club of San Marino
Assisted Community Service, Police, and Fire Department staff during special community events such as 4th of July, Trunk or Treat, and the Lunar New Year Celebration.

Responded to 479 non-emergency requests (as of March) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, and repairing pavement, among others.

PAGE 269 of 1107
FISCAL YEAR 2023-24 OBJECTIVES
• Complete the construction phase of San Marino Center Renovation. This is a major capital improvement project that will help modernize the facility and, once completed, provide residents and users with an enjoyable experience.
•
•
•
Develop a Fleet Replacement Plan and assess the current status of City vehicles and equipment.

This will help ensure staff safety and efficiency.

Complete the initial steps of the Stoneman Path Forward Priority Initiative, including conducting a community survey.

Develop Residential Streets Traffic Management Policy in accordance with Traffic Improvements Priority Initiative.

OPERATIONAL DASHBOARD
FY 21-22
Total
FY 22-23 Year to Date
(as of March 2023) Description Estimated Actuals
% of fleet out of service for
more than 3 business days
Maintenance service requests
opened
% service requests closed
within 5 business days

4.2% 4.8%
479
86%
3 4.8%
644
85%
8 738
82%
Customer surveys received 18
% customer survey rating
“superior/good” 100%
7 75%
6 75%
# capital projects in design 7
# capital projects in
construction 3 3 5
PAGE 270 of 1107

SERVICE REQUESTS
100
80 60
40 20
0 100%
80%
92%
88% 87%
84%
86% 86% 86%
77 85%
66 83%
60 56 57
42 44 38 39
60%
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days

CAPITAL PROJECTS
5 2
5 2
5 2
5 2
3 3 3 3 3
2 2 2 2 2
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Capital Projects in Design Capital Projects in Construction % FLEET OUT OF SERVICE MORE THAN 3 DAYS
8%
6%
5% 5%
4% 4% 4% 4%
3%
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 PAGE 271 of 1107
Parks & Public Works
Department
Parks & Public Works
Director/City Engineer
Management Analyst Urban Forester
Parks & Public Works
Manager
Fleet & Building
Maintenance
Division
Parks & Grounds
Division Streets Division
Street
Supervisor
Parks & Grounds
Supervisor Fleet Supervisor
Maintenance
Worker II
Maintenance
Worker III
Maintenance
Worker III
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker I (2)
Maintenance
Worker I (2) PAGE 272 of 1107

PARKS AND PUBLIC WORKS - SUMMARY
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Public Works Director
Management Analyst
Public Works Division Manager
Public Works Supervisor
Urban Forester

1.00 1.00

1.00 3.00

1.00 2.00

3.00 4.00

1.00 1.00

1.00 3.00

1.00 2.00

3.00 4.00

1.00 1.00

1.00 3.00

1.00 2.00

3.00 4.00

1.00 1.00

1.00 3.00

1.00 2.00

3.00 4.00

1.00 1.00

1.00 3.00

1.00 2.00

3.00 4.00
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
Part-Time
Park Attendants 0.50

16.00 0.50

0.50 16.00

0.50 - - -
Total Full-Time FTE
Total Part-Time FTE
Department Total FTE

16.00 -

16.50 16.50 16.00 16.00 16.00
Operating Budget Summary
Expenditures by Type:

Personnel 1,759,200
1,668,436
1,761,661
1,581,266
2,141,045
1,699,875
1,893,714
1,673,745
2,160,211
Services & Supplies 1,788,995
Total by Type $ 3,427,636 $ 3,342,927 $ 3,840,920 $ 3,567,459 $ 3,949,206 Expenditures by Fund:
101
104
215
281
595
General Fund
4th of July Fund
3,415,772 3,312,901
11,259
-
3,806,733
6,087
3,527,385
5,579
-
3,917,580
6,087
2,500
-
-
Prop. C Transit Fund
Donations Fund
- 2,500
3,949
7,915
11,366
7,401
4,000 3,935
Workers' Compensation Fund 21,600 30,560 23,039
Total by Fund $ 3,427,636 $ 3,342,927 $ 3,840,920 $ 3,567,459 $ 3,949,206 Expenditures by Division:

Administration Division
Fleet Division
395,955
255,689
299,224
668,495
584,414
911,318
312,541
415,935
261,918
332,809
733,167
500,994
925,406
172,698
473,341
284,423
342,200
891,430
576,946
1,088,135
184,445
438,879
277,497
342,200
834,860
512,190
978,078
183,755
494,003
293,107
231,530
1,043,599
566,083
1,114,194
206,690
Sewer Division
Streets Division
Parks Division
Grounds Division
Building Maintenance Division
Total By Division $ 3,427,636 $ 3,342,927 $ 3,840,920 $ 3,567,459 $ 3,949,206 PAGE 273 of 1107

PARKS AND PUBLIC WORKS - SUMMARY
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Expenditures by Division:

Administration Personnel
Services & Supplies
Total by Type
325,076
70,879
307,865
108,070
372,676 351,121
87,758
385,068
100,665 108,935
$ 395,955 $ 415,935 $
$
$
$
$
473,341 $
$
$
$
$
$
$
438,879 $ 494,003
Fleet Personnel
Services & Supplies
Total by Type
225,748
29,941
240,120
21,798
260,758
23,665
254,692
22,805
269,312
23,795
$
$
$
$
$
$
255,689 $
$
$
$
$
$
261,918 284,423 277,497 $
$
293,107
Sewer Personnel
Services & Supplies
Total by Type
- - - - -
299,224
299,224
332,809
332,809
342,200
342,200
342,200
342,200
231,530
231,530
Streets Personnel
Services & Supplies
Total by Type
428,829
239,666
668,495
461,551
271,616
733,167
602,580
288,850
891,430
560,590
274,270
607,229
436,370
834,860 $ 1,043,599
Parks Personnel
Services & Supplies
Total by Type
363,412
221,002
584,414
332,039
168,955
500,994
402,396
174,550
576,946
334,115
178,075
512,190
403,283
162,800
$ 566,083
Grounds
Bldg. Maintenance
Personnel
Services & Supplies
Total by Type
416,135
495,183
911,318
420,086
505,320
502,635
585,500
393,196
584,882
495,319
618,875
925,406 $ 1,088,135 978,078 $ 1,114,194
Personnel
Services & Supplies
Total by Type
- - - - -
312,541
312,541
172,698
172,698
184,445
184,445
183,755
183,755
206,690
$ $ 206,690
Total by Division $ 3,427,636 $ 3,342,927 $ 3,840,920 $ 3,567,459 $ 3,949,206 PAGE 274 of 1107

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
325,076
70,879
307,865
108,070
372,676
100,665
351,121
87,758
385,068
108,935
Total by Type $ 395,955 $ 415,935 $ 473,341 $ 438,879 $ 494,003 Expenditures by Fund:
101
104
General Fund 388,040
-
397,275
11,259
7,401
445,654
6,087
402,740
5,579
464,877
4th of July Fund 6,087
595 Workers' Compensation Fund 7,915 21,600 30,560 23,039 Total by Fund $ 395,955 $ 415,935 $ 473,341 $ 438,879 $ 494,003 Operating Budget Detail
101-40-4001-0000
101-40-4002-0000
101-40-4004-0000
101-40-4006-0000
101-40-4008-6160
101-40-4008-3080
101-40-4010-0000
101-40-4014-0000
104-40-4004-0000
104-40-4006-0000
104-40-4010-0000
595-40-4015-0001
595-40-4015-0002
Full Time Salaries 264,852 219,241
28,127
254
273,384
-
195,491
54,655
-
275,782
Part Time Salaries -
Overtime
-
260 - -
Medicare 3,676 3,431
-
3,963
2,400
23,268
41,974
-
2,835
1,900
21,290
30,693
8,118
5,500
79 3,999
2,400
23,986
49,775
-
Retirement-PERS 20,168
Retirement-457 Plan
Cafeteria Benefit
- 15,201
21,078
1,873
9,481
131
28,205
Unemployment Insurance
Public Works Overtime
Medicare
-
- 6,000
87 6,000
- 87
Cafeteria Benefits -
7,915
-
1,647
2,054
5,347
- - -
Workers' Comp Current Employee
Workers' Comp Past Employees
10,600
11,000
- 8,664
30,560 14,375
Total Personnel $ 325,076 $ 307,865 $ 372,676 $ 351,121 $ 385,068 101-40-4104-0000
101-40-4150-0000
101-40-4150-0500
101-40-4260-0000
101-40-4316-0000
101-40-4376-0000
101-40-4396-0000
Contract Engineering Services
Other Contract Services
Other Contract Services-IT
Damage to City Property Repair
Equipment Repair & Maintenance
Materials & Supplies
11,882
12,640
9,600
13,892
123
33,424
11,441
9,600
25,490
500
40,000
11,700
10,000
10,000
500
30,000
10,599
10,080
8,997
-
40,000
5,960
12,680
10,000
5,460
6,900
3,055
7,734
1,597
6,526
2,032
6,900
2,115
6,222
Memberships & Dues 2,200
PAGE 275 of 1107

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
101-40-4398-0000
101-40-4468-0000
101-40-4480-0000
101-40-4492-0003
101-40-4492-0004
101-40-4500-9025
101-40-4508-0000
Mileage - 23 200 150
1,805
2,495
5,325
7,680
2,205
-
200
4,290
4,610
5,430
8,075
2,275
-
Staff Development
Travel & Meetings
Uniforms-PERSable
Uniforms-Safety
2,137 1,900
1,855
5,371
7,743
2,061
104
2,060
2,240
5,250
7,700
2,000
-
4 3,988
5,705
1,577
-
Utilities-Telecommunications
Vehicle Repair
Total Services & Supplies $ 70,879 $ 108,070 $ 100,665 $ 87,758 $ 108,935 Total Operating Expenditures $ 395,955 $ 415,935 $ 473,341 $ 438,879 $ 494,003 PAGE 276 of 1107

PARKS AND PUBLIC WORKS - FLEET
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 225,748
29,941
240,120
21,798
260,758
23,665
254,692
22,805
269,312
Services & Supplies 23,795
Total by Type $ 255,689 $ 261,918 $ 284,423 $ 277,497 $ 293,107 Expenditures by Fund:
101 General Fund 255,689 261,918 284,423 277,497 293,107 Total by Fund $ 255,689 $ 261,918 $ 284,423 $ 277,497 $ 293,107 Operating Budget Detail
101-42-4001-0000
101-42-4004-0000
101-42-4006-0000
101-42-4008-3080
101-42-4008-6160
101-42-4010-0000
101-42-4013-0000
Full Time Salaries 135,748
8,297
2,234
-
144,066
5,373
2,300
-
147,005
1,545
2,125
2,400
65,109
41,974
600
147,005
2,246
2,164
800
164,824
1,545
2,412
2,400
65,691
31,840
600
Overtime
Medicare
Retirement-457 Plan
Retirement-PERS
Cafeteria Benefit
Uniform Allowance
48,417
30,652
400
56,364
31,617
400
65,109
36,768
600
Total Personnel $ 225,748 $ 240,120 $ 260,758 $ 254,692 $ 269,312 101-42-4150-0000
101-42-4316-0000
101-42-4376-0000
101-42-4452-0000
101-42-4508-0000
101-42-4950-0001
Other Contract Services
Equipment Repair & Maintenance
Materials & Supplies
5,088
6,511
5,246
1,498
594
5,395
9,206
5,349
1,460
388
7,220
10,195
4,000
1,500
750
7,175
9,750
4,000
1,380
500
7,220
10,325
4,000
1,500
750
Small Tools
Vehicle Repair & Maintenance
Equipment Cost Allocation
Total Services & Supplies
11,004
29,941
- - - -
$ $ 21,798 $ 23,665 $ 22,805 $ 23,795
Total Operating Expenditures $ 255,689 $ 261,918 $ 284,423 $ 277,497 $ 293,107 PAGE 277 of 1107

PARKS AND PUBLIC WORKS - SEWER
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel - - - - -
Services & Supplies 299,224 332,809 342,200 342,200 231,530 Total by Type $ 299,224 $ 332,809 $ 342,200 $ 342,200 $ 231,530 Expenditures by Fund:
101 General Fund 299,224 332,809 342,200 342,200 231,530 Total by Fund $ 299,224 $ 332,809 $ 342,200 $ 342,200 $ 231,530 Operating Budget Detail
101-44-4104-0000
101-44-4150-0000
101-44-4150-5170
101-44-4150-9020
101-44-4460-5170
Contracted Engineering NPDES 1,032
139,645
18,111
133,030
7,406
390
153,001
35,051
136,322
8,045
10,000
176,200
22,500
5,925
168,590
20,255
139,515
7,915
15,000
180,960
23,000
-
Other Contract Services
Other Contract Services-NPDES
Contracted Street Sweeping
Special Expenses-NPDES
121,500
12,000 12,570
Total Services & Supplies $ 299,224 $ 332,809 $ 342,200 $ 342,200 $ 231,530 Total Operating Expenditures $ 299,224 $ 332,809 $ 342,200 $ 342,200 $ 231,530 PAGE 278 of 1107

PARKS AND PUBLIC WORKS - STREETS
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
428,829
239,666
461,551
271,616
602,580
288,850
560,590
274,270
607,229
436,370
Total by Type $ 668,495 $ 733,167 $ 891,430 $ 834,860 $ 1,043,599 Expenditures by Fund:
101
215
General Fund 668,495
-
733,167
-
888,930
2,500
834,860
-
1,041,099
Prop. C Transit Fund 2,500
Total by Fund $ 668,495 $ 733,167 $ 891,430 $ 834,860 $ 1,043,599 Operating Budget Detail
101-48-4001-0000
101-48-4002-0000
101-48-4004-0000
101-48-4006-0000
101-48-4008-3080
101-48-4008-6050
101-48-4008-6160
101-48-4010-0000
101-48-4013-0000
Full Time Salaries
Part Time Wages
Overtime
269,326
-
276,802
-
359,972
-
347,980
-
364,140
-
11,087
4,157
-
20,402
4,363
-
- - -
Medicare 5,207
6,000
-
5,189
2,400
-
5,280
6,000
-
Retirement-457 Plan
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
Uniform Allowance
- -
91,999
51,460
800
104,850
54,234
900
129,064
100,937
1,400
124,764
79,007
1,250
129,732
100,577
1,500
Total Personnel $ 428,829 $ 461,551 $ 602,580 $ 560,590 $ 607,229 101-48-4150-0000
101-48-4150-9020
101-48-4316-0000
101-48-4376-0000
101-48-4376-9242
101-48-4452-0000
101-48-4500-1980
101-48-4500-9025
101-48-4508-0000
101-48-4950-0001
Other Contract Services
Contracted Street Sweeping
Equipment Repair & Maintenance
Materials & Supplies
42,675
-
53,845 77,800 72,520 78,080
146,490
1,750
82,800
-
-
2,531
80,563
-
-
1,750
79,040
-
2,685
27,397
3,701
1,032
97,572
304
1,750
82,800
Traffic Commission Enhancements
Small Tools
-
1,000
100,000
-
1,066
106,192
-
750
97,275
-
1,000
100,200
-
Utilities-Electricity
Utilities-Telecommunications
Vehicle Repair & Maintenance
Equipment Cost Allocation
18,630
45,670
27,419
-
23,000
-
22,935
-
23,550
-
PAGE 279 of 1107

PARKS AND PUBLIC WORKS - STREETS
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
215-48-4150-0000 Other Contract Services - - 2,500 - 2,500 Total Services & Supplies $ 239,666 $ 271,616 $ 288,850 $ 274,270 $ 436,370 Total Operating Expenditures $ 668,495 $ 733,167 $ 891,430 $ 834,860 $ 1,043,599 PAGE 280 of 1107

PARKS AND PUBLIC WORKS - PARKS
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
363,412
221,002
332,039
168,955
402,396
174,550
334,115
178,075
403,283
162,800
Total by Type $ 584,414 $ 500,994 $ 576,946 $ 512,190 $ 566,083 Expenditures by Fund:
101
281
General Fund 580,465
3,949
489,628
11,366
572,946
4,000
508,255
3,935
566,083
Donations Fund -
Total by Fund $ 584,414 $ 500,994 $ 576,946 $ 512,190 $ 566,083 Operating Budget Detail
101-50-4001-0000
101-50-4002-0000
101-50-4004-0000
101-50-4006-0000
101-50-4008-3080
101-50-4008-6050
101-50-4008-6160
101-50-4010-0000
101-50-4013-0000
101-50-4014-0000
101-50-4015-0000
Full Time Salaries
Part Time Wages
Overtime
193,411
19,971
493
199,418
17,381
482
248,369 204,792
104
240,269
-
500
3,592
3,600
-
-
500
3,491
3,600
-
1,355
2,835
1,600
4 Medicare 3,109
-
3,133
Retirement-457 Plan -
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
700 622
64,674
48,228
600
69,134
41,219
650
82,983
62,402
950
-
68,423
54,627
375
81,329
73,194
900
-
Uniform Allowance
Unemployment Payments
Workers' Comp Current Employee
- - -
32,226 - - - -
Total Personnel $ 363,412 $ 332,039 $ 402,396 $ 334,115 $ 403,283 101-50-4150-0000
101-50-4206-0000
101-50-4316-0000
101-50-4376-0000
101-50-4404-0000
101-50-4452-0000
101-50-4500-4950
101-50-4500-9025
Other Contract Services
Building Repair & Maintenance
Equipment Repair & Maintenance
Materials & Supplies
Plants
28,562
2,614
243
32,585
815
31,900
-
32,200
-
14,000
-
279 500 400 500
27,399
18,537
726
24,082
2,978
467
25,700
5,000
750
22,720
4,775
570
25,700
5,000
Small Tools 750
Utilities-Natural Gas
Utilities-Telecommunications
488 718 820 1,020
1,975
1,050
1,945 1,936 2,050 2,050
PAGE 281 of 1107

PARKS AND PUBLIC WORKS - PARKS
FY 2020-21 FY 2021-22
Actual Actual
96,447 82,366
FY 2022-23
Budget Estimated Proposed
96,830
FY 2023-24
101-50-4500-9460
101-50-4508-0000
101-50-4950-0001
281-50-4399-0000
Utilities-Water 101,480
9,000
-
104,550
Vehicle Repair & Maintenance
Equipment Cost Allocation
Non-Capitalized Equipment
19,291
20,801
3,949
11,363
-
7,000
-
9,200
-
11,366 4,000 3,935 -
Total Services & Supplies $ 221,002 $ 168,955 $ 174,550 $ 178,075 $ 162,800 Total Operating Expenditures $ 584,414 $ 500,994 $ 576,946 $ 512,190 $ 566,083 PAGE 282 of 1107

PARKS AND PUBLIC WORKS - GROUNDS
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 416,135
495,183
420,086
505,320
502,635
585,500
393,196
584,882
495,319
Services & Supplies 618,875
Total by Type $ 911,318 $ 925,406 $ 1,088,135 $ 978,078 $ 1,114,194 Expenditures by Fund:
101 General Fund 911,318 925,406 1,088,135 978,078 1,114,194 Total by Fund $ 911,318 $ 925,406 $ 1,088,135 $ 978,078 $ 1,114,194 Operating Budget Detail:
101-52-4001-0000
101-52-4002-0000
101-52-4004-0000
101-52-4006-0000
101-52-4008-3080
101-52-4008-6160
101-52-4010-0000
101-52-4013-0000
Full Time Salaries 280,343
-
263,574
-
305,980
-
254,234
-
311,701
Part-Time Wages -
Overtime 6,768
4,281
-
26,989
4,284
-
4,000
4,427
4,800
83,540
98,738
1,150
10,776
3,780
700
4,000
4,578
4,800
79,513
89,527
1,200
495,319
Medicare
Retirement-457 Plan
Retirement-PERS
Cafeteria Benefit
Uniform Allowance
66,376
57,567
800
70,766
53,823
650
69,412
53,819
475
Total Personnel $ 416,135 $ 420,086 $ 502,635 $ 393,196 $ 101-52-4150-0000
101-52-4316-0000
101-52-4376-0000
101-52-4404-0000
101-52-4452-0000
101-52-4500-9025
101-52-4500-9460
101-52-4508-0000
101-52-4950-0001
Other Contract Services
Equipment Repair & Maintenance
Materials & Supplies
Plants
251,652
665
284,085
2,161
8,303
10,204
-
373,950
2,200
8,500
5,000
750
368,750
750
394,680
1,000
9,690
4,000
750
9,079
12,414
1,263
114
9,432
3,200
Small Tools 500
Utilities-Telecommunications
Utilities-Water
- - - -
197,542
14,118
8,336
185,084
15,483
-
183,700
11,400
-
187,750
14,500
-
193,380
15,375
-
Vehicle Repair & Maintenance
Equipment Cost Allocation
PAGE 283 of 1107

PARKS AND PUBLIC WORKS - GROUNDS
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Total Services & Supplies $ 495,183 $ 505,320 $ 585,500 $ 584,882 $ 618,875 Total Operating Expenditures $ 911,318 $ 925,406 $ 1,088,135 $ 978,078 $ 1,114,194 PAGE 284 of 1107
PARKS AND PUBLIC WORKS - BLDG MAINT.

FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
- - - - -
312,541 172,698 184,445 183,755 206,690
Total by Type $ 312,541 $ 172,698 $ 184,445 $ 183,755 $ 206,690 Expenditures by Fund:
101 General Fund 312,541 172,698 184,445 183,755 206,690 Total by Fund $ 312,541 $ 172,698 $ 184,445 $ 183,755 $ 206,690 Operating Budget Detail
101-53-4150-0000
101-53-4206-0000
101-53-4376-0000
101-53-4508-0000
Other Contract Services
Building Repair & Maintenance
Materials & Supplies
244,948
42,695
24,898
-
109,161
34,371
29,166
-
113,050
41,600
29,295
500
108,220
46,635
28,750
150
113,050
62,845
30,295
Vehicle Repair & Maintenance 500
Total Services & Supplies $ 312,541 $ 172,698 $ 184,445 $ 183,755 $ 206,690 Total Operating Expenditures $ 312,541 $ 172,698 $ 184,445 $ 183,755 $ 206,690 PAGE 285 of 1107

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COMMUNITY SERVICES

DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Services Department is to enrich the community through quality-of-life programming, services, and events; promote active lifestyles; connect people to people, and people to nature; and support literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire community connectedness, active living, and safe recreational and knowledgediscovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder groups.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; and organizes year-round events that further community connections. The Division partners with individuals and organizations to offer exciting recreational services via staff and contractor led programming. The Division also operates the City’s recreational facilities, such as the San Marino Community Center, Stoneman Building, and Gatehouse and Thurnher House at Lacy Park, in addition to coordinating rental use by community, private, and non-profit groups. The Division operates the San Marino High School pool for a seasonal aquatics program during the months of June and July for community-based programming.

The Crowell Public Library fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences. The Division liaisons with the San Marino Public Library Foundation and the Friends of the Crowell Public Library; the role of both non-profit organizations is to support the mission of the Library.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
•
•
Executed Year 3 of Recreation Re-Envisioned Program Plan.

Safely restored 100% of in-person services and programs to pre-pandemic levels; e.g., aquatics, early childhood enrichment programs, youth sports, adult/active adult/senior fitness classes, and all previously held library services.
•
•
Developed and executed new holiday special event - "Home for the Holidays" which served over 1,200 residents.

Developed a new program and services "Annual Participation" analysis and report; presented to both Advisory Bodies – Recreation Commission and Library Board of Trustees.

PAGE 289 of 1107
• Created a new User Fee Schedule with recommended fee adjustments that coincided with FY 2023-24 budget; presented to Recreation Commission, Library Board of Trustees, and City Administration.
•
•
•
•
Accomplished a complete overhaul of website pages to improve online communication, ensure best practice functionality, and support improvements to the user experience.

Completed a usage study of (36) public access computers at the Library. Analysis will be used to support improvements to equipment and public space layout.

Conducted facility and technology assessment to ensure the Library is utilizing best practices, in addition to optimizing communication, safety, and customer experiences.

Worked collaboratively with the Parks and Public Works Department to purchase and install a new Lacy Park Gatehouse to better serve the public.

FISCAL YEAR 2023-24 OBJECTIVES
•
•
•
•
•
•
•
Successfully facilitate the grand re-opening of the San Marino Community Center, which includes the physical relocation of Recreation Division headquarters from the Stoneman Building.

Implement Year 1 of the new Community Center’s program and rental use plan to no less than 50% of operational capacity.

Execute the “Rebuild a Sense of Community” Priority Initiative proposal by successfully planning and executing three new community building, family-oriented music events.

Develop a new 3-year Recreation Program Plan (FY 2024-25 – FY 2026-27) utilizing critical takeaways from 2019-20 Community Survey/Recreation Re-Envisioning strategic planning efforts.

Facilitate acquisition and implementation of a new Integrated Library System (ILS) that best meets the current and future needs of the community.

Adjust the number of public access computers based on usage rates and repurpose the space based on current community need.

Develop and launch a San Marino Urban Hike/Walk program with a route that showcases iconic landmarks, historic places, and notable points of interest.

PAGE 290 of 1107

OPERATIONAL DASHBOARD
Description FY 21-22
Total
Year to Date
(as of March 2023)
FY 22-23
Estimates
Programs Offered
Total Participants
Circulation
511 272 574
25,274
181,022
11,566
169,456
24,079
110,603
8,658
30,021
147,470
11,544
135,926
Digital Catalog (eBooks)
In-Person 101,945

PROGRAMS AND PARTICIPANTS
10,654 120
100
80 60
40 20
0 12,000
10,000
8,000
6,000
4,000
2,000
0 2,035 109 3,183
1,617
50 56 46 37 38 30
Dec-22
19 1,412
Sep-22
755 2,005
Jan-23
780
Jul-22 Aug-22 Oct-22 Nov-22 Feb-23
Programs Offered Total Participants

CIRCULATION
18,000
12,000
6,000
0 1,053 1,078
916
998 915 947
949 848 954
15,103
Jul-22
15,417
12,954
10,734 11,469 10,575
8,354 9,019 8,320
Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Circulation - In Person Circulation - Digital Catalog
PAGE 291 of 1107
Community Services
Community Services
Director
Library Services Recreation Services Administrative Services Library Manager Recreation Manager Management Analyst
Adult Services Librarian II Recreation Supervisor
Facilities Supervisor
Child Development
Specialist (P/T)
Librarian (P/T) Maintenance
Assistant (P/T)
LibraryAssistant
(P/T)
Recreation Specialist
(P/T) Clerk Typist II
Clerk Typist II
Youth Services Librarian II
Librarian (P/T)
Program Leader (P/T)
Recreation Supervisor
LibraryAssistant
(P/T)
Recreation Specialist
(P/T)
Monitor (P/T) Program Leader (P/T)
Park Attendant (P/T)
Circulation Librarian II
Clerk (P/T)
Page (P/T)
Recreation Supervisor
(Aquatics) (P/T)
Recreation
Coordinator (P/T)
Water Safety
Instructor (P/T)
Lifeguard (P/T)
Indicates Seasonal
Positions Program Leader (P/T)
PAGE 292 of 1107

COMMUNITY SERVICES DEPARTMENT - SUMMARY
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Community Services Department
Total Full-Time FTE
Total Part-Time FTE
Total Community Services FTE

11.00 24.18

35.18 11.00

20.24 31.24

11.00 23.00

34.00 11.00

23.00 34.00

12.00 25.04

37.04 Operating Budget Summary
Expenditures by Type:

Personnel 1,789,079
435,439
1,977,902
794,180
2,677,498
994,694
2,345,948
968,107
2,995,119
Services & Supplies 1,177,739
Total by Type $2,224,518 $2,772,082 $3,672,192 $3,314,056 $4,172,858 Expenditures by Fund:
101
104
105
204
206
207
281
General Fund
4th of July Fund
2,208,292
903
2,666,175 3,501,593 3,161,839 3,943,057
81,901
-
81,885 74,885 75,772
San Marino Center Fund
CDBG Fund
1,500
-
-
-
-
-
-
- 9,000
LA County Park Bond Fund -
Prop. A Transit Fund
Donations Fund
764 - - -
(795)
13,854
-
15,929
7,800
293
41,900
43,014
10,800
45,947
28,896
1,602
46,630
80,750
595 Workers' Compensation Fund 11,520
Total by Fund $2,224,518 $2,772,082 $3,672,192 $3,314,056 $4,172,858 PAGE 293 of 1107

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PAGE 294 of 1107
PAGE 295 of 1107

COMMUNITY SERVICES - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Community Services Director
Management Analyst
-
-
-
-
-
-
-
-
-
-
-
-

1.00 1.00 1.00

1.00 1.00
-

1.00 1.00
Recreation Supervisor
Recreation Coordinator
Facilities Technician
- -

1.00 1.00
-
-
-
-

1.00 Maintenance Assistant (Part-Time) 1.68
Total Full-Time FTE
Total Part-Time FTE
Total FTE
-
-
-
-
-
-

3.00 -

3.00 3.00
-

3.00 4.00

1.68 5.68
Operating Budget Summary
Expenditures by Type:

Personnel -
-
-
-
406,001
79,146
380,044
80,258
666,306
Services & Supplies 99,243
Total by Type $
$
- $
$
- $ 485,147 $ 460,302 $ 765,549
Expenditures by Fund:
101 General Fund - - 485,147 460,302 765,549
Total by Fund - - $ 485,147 $ 460,302 $ 765,549
Expenditures by Division:

Administration Personnel
Services & Supplies
Total by Type
-
-
-
-
406,001
79,146
380,044
80,258
666,306
99,243
$
$
- $
$
- $ 485,147 $ 460,302 $ 765,549
Total by Division - - $ 485,147 $ 460,302 $ 765,549
PAGE 296 of 1107

COMMUNITY SERVICES - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
-
-
-
-
406,001
79,146
380,044
80,258
666,306
99,243
$
$
- $
$
- $
$
485,147 $ 460,302 $ 765,549
Expenditures by Fund:
101 General Fund - - 485,147 460,302 765,549
Total by Fund - - 485,147 $ 460,302 $ 765,549
Operating Budget Detail
GL # Personnel
101-59-4001-0000 Full Time Salaries
101-59-4002-0000 Part Time Salaries
101-59-4004-0000 Overtime
-
-
-
-
-
-
-
-
313,141 313,083
-
443,319
79,470
-
-
- 659
101-59-4006-0000 Medicare 4,541
3,600
-
4,332
2,800
-
7,580
4,800
2,980
53,328
74,829
101-59-4008-3080 Retirement- 457 Plan
101-59-4008-6050 Retirement- PARS
101-59-4008-6160 Retirement - PERS
101-59-4010-0000 Cafeteria Benefit
-
-
-
-
26,875
57,844
27,144
32,026
Total Personnel $ - $ - $ 406,001 $ 380,044 $ 666,306
GL # Services & Supplies
101-59-4150-0000 Other Contract Services
101-59-4150-0500 Other Contract Services - IT
101-59-4376-0000 Materials & Supplies
101-59-4396-0000 Memberships & Dues
101-59-4412-0000 Postage
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
16,800
13,526
-
17,800
12,963
-
17,136
20,011
3,560
4,714
7,272
27,785
6,010
7,730
5,025
4,860
4,900
25,120
5,500
8,440
-
4,568
5,910
25,477
4,805
8,736
-
101-59-4420-0000 Printing
101-59-4468-0000 Staff Development
101-59-4480-0000 Travel & Meetings
101-59-4492-0000 Uniforms
PAGE 297 of 1107

COMMUNITY SERVICES - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Total Services & Supplies $
$
-
-
$
$
-
-
$
$
79,146 $ 80,258 $ 99,243
Total Operating Expenditures 485,147 $ 460,302 $ 765,549 PAGE 298 of 1107
PAGE 299 of 1107

RECREATION - SUMMARY
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Community Services Director
Management Analyst
Recreation Manager
Recreation Supervisor
Recreation Coordinator
Clerk Typist II

0.70 0.70 -
-
- -

0.50 -

0.50 1.00

1.00 0.65

1.00 - -

1.00 1.00

1.00 -

1.00 1.00
-

1.90 0.65

0.95 1.00
-

1.00 1.00 1.00
Part-Time
Maintenance Assistant
Child Development Specialist
Recreation Coordinator
Recreation Supervisor
Recreation Specialist
Recreation Program Leader
Lifeguards

1.16 0.89 0.89

0.79 0.19

0.38 5.72

0.71 0.87

0.52 0.54

0.89 0.79

0.19 0.38

5.72 0.71

0.87 0.52

0.54 -

1.61 0.79 0.91

0.19 0.38

6.99 0.65

0.87 0.52

0.56 - -
- -

8.16 5.72

0.86 0.45
-
-
-
-
-
-
Water Safety Instructors
Park Attendants
Total Full-Time FTE
Total Part-Time FTE
Total FTE

4.70 11.79

16.49 4.85

7.85 12.70

3.00 10.61

13.61 3.00

10.61 13.61

3.00 11.07

14.07 Operating Budget Summary
Expenditures by Type:

Personnel 766,275
167,693
906,974
473,225
991,976
549,115
896,143
545,862
1,012,648
Services & Supplies 657,806
Total by Type $ 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 Expenditures by Fund:
101
104
105
204
206
207
281
595
General Fund
4th of July Fund
931,596 1,280,092 1,416,406 1,316,363 1,524,913
81,901
-
903 81,885 74,885 75,772
San Marino Center Fund
CDBG Fund
1,500 -
-
-
-
-
- - 9,000
LA County Park Bond Fund -
Prop. A Transit Fund
Restricted Donations Fund
Workers' Compensation Fund
Total by Fund
764 - - -
(795) 15,929
2,000
293
41,900
2,500
5,400
45,947
2,321
1,602
46,630
2,250
5,760
-
-
$ 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 PAGE 300 of 1107

RECREATION - SUMMARY
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Expenditures by Division:

Administration Personnel
Services & Supplies
Total by Type
270,137 230,006 420,810 411,673
40,443
428,980
51,929 96,429 43,057 41,802
$
$
$
$
$
$
322,066 $
$
$
$
$
$
$
326,435 $
$
$
$
$
$
$
463,867 $ 452,116 $ 470,782
Aquatics
Youth
Adult
Personnel
Services & Supplies
Total by Type
-
-
28,860
6,019
122,219
23,587
69,780
23,507
93,287
121,232
24,099
- 34,879 145,806 $
$
$
$
$
$
$
$
$
$
$
$
145,331
Personnel
Services & Supplies
Total by Type
189,386
14,254
275,941
39,275
287,602
76,730
265,579
80,555
309,979
91,660
203,640 315,216 364,332 346,134 401,639
Personnel
Services & Supplies
Total by Type
92,646
5,097
108,824
17,519
30,924
35,511
66,435
28,595
32,462
61,057
19,020
45,013
97,743 126,343 64,033
Community Events &
Cultural Enrichment
Personnel
Services & Supplies
Total by Type
101,470
45,259
128,320
129,563
257,883
41,184
195,633
236,817
40,481
191,083
231,564
39,199
240,777
146,729 279,976
Contract Classes
Facilities & Rentals
Personnel
Services & Supplies
Total by Type
55,963
9,113
61,028
136,217
197,245
20,295
111,114
131,409
16,389
118,732
135,121
-
142,049
65,076 142,049
Personnel
Services & Supplies
Total by Type
56,673
42,041
98,714
73,995
48,203
68,942
63,483
63,646
59,080
94,238
72,406
$
$
122,198 132,425 122,726 166,644
Total by Division 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 PAGE 301 of 1107

RECREATION - ADMINISTRATION
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
270,137 230,006 420,810
43,057
411,673
40,443
428,980
51,929 96,429 41,802
$
$
322,066 $
$
326,435 $
$
463,867 $ 452,116 $ 470,782
Expenditures by Fund:
101
281
595
General Fund
Restricted Donations Fund
Workers' Compensation Fund
Total by Fund
322,066 326,142
-
457,967
500
450,014
500
465,022
- -
- 293 5,400 1,602 5,760
322,066 326,435 463,867 $ 452,116 $ 470,782
Operating Budget Detail
GL # Personnel
101-60-4001-0000
101-60-4002-0000
101-60-4004-0000
101-60-4006-0000
101-60-4008-6050
101-60-4008-6160
101-60-4008-3080
101-60-4010-0000
101-60-4014-0000
595-60-4015-0001
Full Time Salaries 124,801
73,509
1,112
3,234
408
147,414
31,753
1,490
2,486
(194)
29,987
-
269,753
16,809
500
268,991
20,210
33 292,562
12,655
500
Part Time Wages
Overtime
Medicare 4,155
630
4,287
91 4,433
Retirement - PARS 475
Retirement - PERS
Retirement- 457 Plan
Cafeteria Benefit
33,081
-
51,886
3,600
68,077
-
54,614
3,300
58,545
-
44,496
3,600
64,499
-
21,087
12,905
-
16,416
Unemployment Payments 361
Workers' Comp Current Employee 293 5,400 1,602 5,760
Total Personnel $ 270,137 $ 230,006 $ 420,810 $ 411,673 $ 428,980 GL # Services & Supplies
101-60-4150-0000 Other Contract Services 11,673
14,350
2,565
532
34,611
23,919
2,354
2,350
6,781
1,186
562
18,964
-
21,819
-
20,208
101-60-4150-0500 -
101-60-4316-0000
101-60-4324-0000
101-60-4376-0000
101-60-4396-0000
101-60-4398-0000
101-60-4412-0000
Other Contract Services - IT
Equipment Repair & Maintenance
Facility Rental
2,200
2,215
7,200
-
1,340
2,235
6,200
-
5,150
2,311
5,700
-
Materials & Supplies
Memberships & Dues
Mileage
1,972
1,681
565 784 600
200
917
Postage 696 2,148 1,068 100
PAGE 302 of 1107

RECREATION - ADMINISTRATION
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
101-60-4420-0000
101-60-4468-0000
101-60-4480-0000
101-60-4492-0000
101-60-4500-9025
101-60-4508-0000
101-60-4950-0001
281-60-4150-0000
Printing 4,603 17,401 3,000 1,270 1,500
Staff Development 325
175
449 - - -
Travel & Meetings 649 -
2,139
-
-
3,578
-
-
Uniforms - - -
Utilities-Telecommunications
Vehicle Repair & Maintenance
Equipment Cost Allocation
Contract Services (Memorial Day)
Total Services & Supplies
Total Operating Expenditures
50 -
4,019
-
-
5,683
7,059
-
4,987
-
2,700
-
5,916
-
- 500 500 -
$
$
51,929
322,066
$
$
96,429
326,435
$
$
43,057 $ 40,443 $ 41,802
463,867 $ 452,116 $ 470,782
PAGE 303 of 1107

RECREATION - AQUATICS
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
-
-
28,860 122,219
23,587
69,780
23,507
93,287
121,232
6,019 24,099
$
$
- $
$
34,879 $
$
145,806 $
$
$ 145,331
Expenditures by Fund:
101
281
General Fund
Restricted Donations Fund
Total by Fund
-
-
34,879
-
145,806
-
93,287
-
145,331
-
- 34,879 145,806 93,287 $ 145,331
Operating Budget Detail
GL # Personnel
101-61-4002-0000
101-61-4004-0000
101-61-4006-0000
101-61-4008-6050
101-61-4008-6160
Part Time Wages
Overtime
-
-
-
-
-
27,382
53 114,723
-
66,246
138
115,240
-
1,671
4,321
-
Medicare 398 1,664
2,872
2,960
122,219
964
Retirement - PARS
Retirement - PERS
1,027
-
2,432
-
Total Personnel $ - $ 28,860 $ $ 69,780 $ 121,232
GL # Services & Supplies
101-61-4150-0000 Other Contract Services -
-
-
-
- 1,000
15,827
2,980
1,000
15,827
2,900
1,000
16,339
2,980
101-61-4324-0000
101-61-4376-0000
101-61-4492-0000
Facility Rental 1,082
2,726
2,211
6,019
34,879
Materials & Supplies
Uniforms 3,780 3,780 3,780
Total Services & Supplies
Total Operating Expenditures
$
$
- $
$
$
$
23,587
145,806
$
$
23,507
93,287
$
$
24,099
- 145,331
PAGE 304 of 1107

RECREATION - YOUTH
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
189,386
14,254
275,941
39,275
287,602
76,730
265,579
80,555
309,979
91,660
Total by Type $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 Expenditures by Fund:
101
207
General Fund 203,640
-
303,263
11,953
332,832
31,500
310,634
35,500
365,139
Prop. A Transit Fund 36,500
Total by Fund $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 Operating Budget Detail
GL # Personnel
101-62-4001-0000 Full Time Salaries
101-62-4002-0000 Part Time Wages
101-62-4004-0000 Overtime
63,264
87,434
322
70,719
156,813
141
- -
225,004
-
-
254,523 280,366
-
3,690
9,544
19,845
-
-
4,065
10,514
15,034
-
101-62-4006-0000 Medicare 2,115
647
3,177
1,381
31,713
11,997
-
2,547
1,524
36,494
10 101-62-4008-6050 Retirement-PARS
101-62-4008-6160 Retirement-PERS
101-62-4010-0000 Cafeteria Benefit
101-62-4014-0000 Unemployment Benefits
24,235
11,369
- - - -
Total Personnel $ 189,386 $ 275,941 $ 287,602 $ 265,579 $ 309,979 GL # Services & Supplies
101-62-4102-0000 Contracted Teacher Service 5,766
1,774
3,839
2,800
75 -
-
- - -
101-62-4324-0000 Facility Rental - - -
101-62-4376-0000 Materials & Supplies
101-62-4486-0000 Trips & Events
8,446
18,773
103
18,955
26,175
100
18,955
26,000
100
24,110
30,850
101-62-4500-9025 Utilities-Telephone 200
207-62-4208-0000 Bus Transportation - 11,953 31,500 35,500 36,500 PAGE 305 of 1107

RECREATION - YOUTH
FY 2020-21 FY 2021-22
Actual Actual
14,254 $ 39,275 $ 76,730
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Total Services & Supplies $ $ 80,555 $ 91,660
Total Operating Expenditures $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 PAGE 306 of 1107

RECREATION - ADULT
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 92,646
5,097
108,824
17,519
30,924
35,511
66,435
28,595
32,462
61,057
19,020
45,013
64,033
Services & Supplies
Total by Type $
$
97,743 $ 126,343 $
$
$
$
$
$
Expenditures by Fund:
101
204
207
General Fund
CDBG Fund
97,743 122,367
-
56,035
-
50,610
-
44,903
- 9,000
Prop. A Transit Fund -
Total by Fund
3,976 10,400
66,435
10,447
61,057
10,130
97,743 $ 126,343 64,033
Operating Budget Detail
GL # Personnel
101-64-4001-0000 Full Time Salaries
101-64-4002-0000 Part-Time Salaries
101-64-4004-0000 Overtime
57,791
4,846
555
66,311
8,723
287
-
10,019
-
-
8,066
-
-
3,402
-
101-64-4006-0000 Medicare 865 1,038
31 146 117
29 49
101-64-4008-6050 Retirement-PARS
101-64-4008-6160 Retirement-PERS
101-64-4010-0000 Cafeteria Benefits
17 376 128
15,441
-
18,043
10,529
21,215
11,219
20,383
-
20,383
-
Total Personnel $ 92,646 $ 108,824 $ 30,924 $ 28,595 $ 19,020 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services
101-64-4150-0000 Other Contract Services
101-64-4376-0000 Materials & Supplies
101-64-4486-0000 Trips & Events
4,980 4,850
11 10,300
-
5,300
-
6,325
- -
117 1,470
7,212
-
1,875
12,936
-
1,875
14,840
-
4,642
14,916
9,000
10,130
45,013
-
204-64-4150-0000 Other Contract Services
207-64-4208-0000 Bus Transportation
Total Services & Supplies
-
- 3,976
17,519
10,400
35,511
10,447
$ 5,097 $ $ $ 32,462 $
PAGE 307 of 1107

RECREATION - ADULT
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Total Operating Expenditures $ 97,743 $ 126,343 $ 66,435 $ 61,057 $ 64,033 PAGE 308 of 1107
RECREATION - COMM. EVENTS
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
101,470 128,320 41,184 40,481 39,199
45,259 129,563 195,633 191,083 240,777
$
$
146,729 $
$
257,883 $
$
236,817 $ 231,564 $ 279,976
Expenditures by Fund:
101
104
281
General Fund
4th of July Fund
145,826
903
173,998
81,885
159,932
74,885
2,000
153,971
75,772
1,821
195,825
81,901
Restricted Donations Fund
Total by Fund
- 2,000 2,250
146,729 257,883 236,817 $ 231,564 $ 279,976
Operating Budget Detail
GL # Personnel
101-66-4001-0000
101-66-4002-0000
104-66-4001-0000
104-66-4002-0000
101-66-4004-0000
104-66-4004-0000
101-66-4006-0000
104-66-4006-0000
101-66-4008-6050
104-66-4008-6050
101-66-4008-6160
104-66-4008-6160
101-66-4010-0000
104-66-4010-0000
Full Time Wages 63,442
5,978
-
70,665
10,716
4,499
4,758
170
- -
15,754
-
-
Part Time Wages 17,252 19,269
Full Time Wages (4th of July)
Part Time Wages (4th of July)
Overtime
- -
827 3,026 3,207
-
3,696
416 - -
Overtime (4th of July)
Medicare
1,773
1,175
152
-
250
44 1,842
156
70 -
279
54 1,009
Medicare (4th of July) 12
Retirement-PARS 27 79 647
113
19,852
-
97 723
139
15,039
-
Retirement-PARS (4th of July)
Retirement-PERS
16 4 60
18,191
48 21,049
22 18,500
323
-
Retirement-PERS (4th of July)
Cafeteria Benefits 11,504
-
12,076
1,182
128,320
- -
Cafeteria Benefits (4th of July) - 472
40,481
-
Total Personnel $ 101,470 $ $ 41,184 $ $ 39,199
GL # Services & Supplies
101-66-4150-0000 Other Contract Services 21,503 39,331
-
54,720
25,509
1,110
5,698
34,894
-
54,720
25,509
1,110
3,231
34,894
-
80,895
40,515
1,110
3,975
33,520
500
101-66-4308-0000
101-66-4324-0000
101-66-4356-0000
101-66-4376-0000
101-66-4420-0000
104-66-4150-0000
104-66-4308-0000
104-66-4356-0000
Equipment Rental 859
Facility Rental - 795
Liability Insurance Premium
Materials & Supplies
- 2,954
14,551
437
16,347
Printing 6,550
Other Contract Services (4th of July)
Equipment Rental (4th of July)
Liability Insurance (4th of July)
-
-
-
39,093
16,559
3,695
42,053
18,814
3,995
43,479
16,182
3,297
46,208
19,930
3,995
PAGE 309 of 1107
RECREATION - COMM. EVENTS
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
104-66-4376-0000
104-66-4420-0000
281-66-4376-0002
281-66-4150-0000
Materials & Supplies (4th of July)
Printing (4th of July)
-
-
-
-
6,762 3,115
3,725
2,000
-
3,115
3,725
1,821
-
3,654
4,225
2,000
250
3,386
Materials & Supplies (Track Meet) 2,000
Contract Services (Memorial Day) -
Total Services & Supplies
Total Operating Expenditures
$
$
45,259 $
$
129,563
257,883
$
$
195,633 $ 191,083
236,817 $ 231,564
$ 240,777
146,729 $ 279,976
PAGE 310 of 1107

RECREATION - CONTRACT CLASSES
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
55,963
9,113
61,028
136,217
20,295 16,389 -
111,114 118,732 142,049
Total by Type $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 Expenditures by Fund:
101
207
General Fund 65,871
(795)
197,245
-
131,409
-
135,121
-
142,049
Prop. A Transit Fund -
Total by Fund $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 Operating Budget Detail
GL # Personnel
101-68-4001-0000 Full Time Salaries
101-68-4002-0000 Part Time Wages
101-68-4004-0000 Overtime
36,371
3,181
206
39,198
4,074
27 -
11,254
-
-
9,182
-
-
-
-
-
-
-
-
101-68-4006-0000 Medicare 561 615 164
422
8,455
-
91 101-68-4008-6050 Retirement PARS
101-68-4008-6160 Retirement - PERS
101-68-4010-0000 Cafeteria Benefits
- - 116
7,000
-
8,805
6,839
9,948
7,166
Total Personnel $ 55,963 $ 61,028 $ 20,295 $ 16,389 $ - GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services
101-68-4150-0000 Other Contract Services
101-68-4324-0000 Facility Rental
7,759
7,290
(4,579)
-
113,908
8,253
13,675
359
109,382
232
117,000
232
140,299
250
1,000
500
1,000
500
1,000
101-68-4376-0000 Materials & Supplies 500
101-68-4486-0000 Trips & Events (800) - - - -
PAGE 311 of 1107

RECREATION - CONTRACT CLASSES
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated Proposed
FY 2023-24
101-68-4500-9025 Utilities-Telecommunications
207-68-4208-0000 Bus Transportation
Total Services & Supplies
238
(795)
22 -
-
-
-
-
- -
$ 9,113 $ 136,217 $ 111,114 $118,732 $ 142,049
Total Operating Expenditures $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 PAGE 312 of 1107

RECREATION - FACILITIES & RENTALS
FY 2020-21FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
56,673
42,041
73,995
48,203
68,942
63,483
63,646
59,080
94,238
72,406
Total by Type $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 Expenditures by Fund:
101
105
General Fund 96,450
1,500
764
122,198 132,425 122,726 166,644
San Marino Center Fund -
-
-
-
-
-
-
206 LA County Park Bond Fund -
Total by Fund $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 Operating Budget Detail
GL # Personnel
Facilities
101-70-4001-0000 Full Time Wages
101-70-4002-0000 Part Time Wages
101-70-4004-0000 Overtime
23,474
14,481
446
25,102
29,515
404
-
54,029
-
-
50,951
-
-
80,865
-
101-70-4006-0000 Medicare 554 779 783 630 1,173
101-70-4008-6050 Retirement-PARS
101-70-4008-6160 Retirement-PERS
179
10,268
196
12,774
2,027
12,103
774
11,271
3,032
9,168
101-70-4010-0000 Cafeteria Benefit
SM Center
5,032 5,225 - 20 -
105-82-4002-0000 Part Time Wages
105-82-4006-0000 Medicare
105-82-4008-6160 Retirement-PERS
Thurnher House
1,414
20 -
-
-
-
-
-
-
-
-
-
-
66 -
206-84-4001-0000 Full Time Salaries
206-84-4002-0000 Part Time Wages
99 -
-
-
-
-
-
-
606 -
PAGE 313 of 1107

RECREATION - FACILITIES & RENTALS
FY 2020-21FY 2021-22 FY 2022-23 FY 2023-24
Actual
10 Actual Budget Estimated Proposed
206-84-4006-0000 Medicare -
-
-
-
-
-
-
-
-
-
-
-
206-84-4008-6160 Retirement-PERS
206-84-4010-0000 Cafeteria Benefit
14 10
Total Personnel $ 56,673 $ 73,995 $ 68,942 $ 63,646 $ 94,238 GL # Services & Supplies
101-70-4150-0000 Other Contract Services
101-70-4376-0000 Materials & Supplies
101-70-4500-1980 Utilities-Electricity
101-70-4500-4950 Utilities-Gas
1,009
-
2,538
-
4,250
1,500
35,310
3,976
10,743
7,704
-
4,080
1,000
38,400
1,800
7,560
6,240
-
4,250
1,800
45,952
2,871
8,067
9,466
-
22,124
3,642
8,894
6,347
25 28,449
1,778
8,446
6,992
-
101-70-4500-9025 Utilities-Telephone
101-70-4500-9460 Utilities-Water
206-84-4500-4950 Utilities-Natural Gas
Total Services & Supplies $ 42,041 $ 48,203 $ 63,483 $ 59,080 $ 72,406 Total Operating Expenditures $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 PAGE 314 of 1107
PAGE 315 of 1107

CROWELL PUBLIC LIBRARY - SUMMARY
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Community Services Director 0.30 0.30 - - -
Library Manager
Management Analyst
Librarian II

1.00 0.50

3.00 1.05

0.10 0.35

1.00 0.50

3.00 1.00
-

1.00 1.00 1.00
- - -

3.00 3.00 3.00
Clerk Typist II 1.00 1.00 1.00
Recreation Supervisor -
-
-
-
-
Recreation Coordinator -
Part-Time

0.35 Librarian I 0.30

0.42 3.57

6.47 0.20

1.33 0.10

0.30 0.42

3.57 6.47

0.20 1.33

0.10 0.30

0.42 3.57

6.47 0.20

1.33 0.10

0.30 0.42

3.57 6.47

0.20 1.33

0.10 0.72
Librarian II -
Library Assistant
Library Clerk

3.57 6.71

0.85 0.44
-
Library Monitor
Library Page
Maintenance Assistant
Total Full-Time FTE
Total Part-Time FTE
Total FTE

6.30 12.39

18.69 6.15

12.39 18.54

5.00 12.39

17.39 5.00

12.39 17.39

5.00 12.29

17.29 Operating Budget Summary
Expenditures by Type:

Personnel 1,022,804
267,746
1,070,928
320,955
1,279,521
366,433
1,069,761
341,988
1,316,165
Services & Supplies 420,691
Total by Type $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856 Expenditures by Fund:
101
281
General Fund 1,276,696
13,854
-
1,386,083 1,600,040
40,514
5,400
1,385,174
26,575
-
1,652,596
78,500
5,760
Restricted Donations Fund 5,800
595 Workers Compensation Fund -
Total by Fund $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856 PAGE 316 of 1107

CROWELL PUBLIC LIBRARY - SUMMARY
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
Budget Estimated
FY 2023-24
Proposed
Expenditures by Division:

Administration Personnel
Services & Supplies
Total by Type
421,422 381,429 312,013 311,551
212,886
524,437
333,611
170,773 231,454 209,744 256,526
$
$
$
$
$
592,195 $
$
$
$
$
612,883 $
$
$
$
$
521,757 $
$
$
$
$
$
$
$
$
$
590,137
Adult Services
Children's Services
Processing
Personnel
Services & Supplies
Total by Type
135,217
87,145
139,095
69,518
204,720
91,902
172,796
83,922
200,715
107,095
222,362 208,613 296,622 256,718 307,810
Personnel
Services & Supplies
Total by Type
157,053
7,853
169,904
16,726
268,907
48,514
201,106
38,600
265,798
47,930
164,906 186,630 317,421 239,706 313,728
Personnel
Services & Supplies
Total by Type
53,950
1,975
37,311
3,257
35,571
16,273
51,844
10,392
6,580
36,994
9,140
55,925 40,568 16,972 46,134
Circulation Personnel
Services & Supplies
Total by Type
255,162
-
343,189
-
458,310
-
373,916
-
479,047
-
255,162 343,189 458,310 373,916 479,047
Total by Division $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856 PAGE 317 of 1107

LIBRARY - ADMINISTRATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 421,422
170,773
381,429
231,454
312,013
209,744
311,551
212,886
333,611
Services & Supplies 256,526
Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 Expenditures by Fund:
101
281
595
General Fund
Donations Fund
586,428
5,767
-
612,502 514,357
2,000
524,437 543,377
41,000
5,760
381
-
-
Workers Compensation Fund 5,400 -
Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 Operating Budget Detail
GL # Personnel
101-90-4001-0000
101-90-4002-0000
101-90-4004-0000
101-90-4006-0000
101-90-4008-3080
101-90-4008-6050
101-90-4008-6160
101-90-4010-0000
101-90-4014-0000
595-90-4015-0001
Full Time Salaries
Part Time Wages
Overtime
264,824
16,807
1,446
3,961
-
248,474
9,520
1,925
3,625
-
172,580
4,560
-
172,455
7,619
2 188,025
-
-
Medicare 2,568
2,400
171
2,567
-
2,726
2,400
-
Retirement- 457 Plan
Retirement-PARS
Retirement -PERS
Cafeteria Benefit
30 67 94
80,123
48,869
5,362
-
83,635
34,187
92,593
31,741
-
92,526
36,300
(13)
-
89,866
44,834
Unemployment Payments -
Workers Comp-Current Employe
(4)
- 5,400 5,760
Total Personnel $ 421,422 $ 381,429 $ 312,013 $ 311,551 $ 333,611 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 23,080
28,508
21,126
34,398
10,412
48,656
10,316
48,138
5,359
101-90-4150-0500 Other Contract Services-IT 47,200
101-90-4206-0000
101-90-4316-0000
Building Repair & Maintenance
Equipment Lease & Maintenance
- 28,424
11,259
3,000 - 7,500
7,666 12,633 11,410 12,633
101-90-4376-0000
101-90-4370-0335
101-90-4396-0000
Materials & Supplies
Library Materials/Books
Memberships & Dues
9,100
-
12,077
111
13,270 13,010 13,770
-
-
-
-
-
2,470 2,717 -
PAGE 318 of 1107

LIBRARY - ADMINISTRATION
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
101-90-4398-0000
101-90-4399-0000
101-90-4412-0000
101-90-4420-0000
101-90-4468-0000
101-90-4480-0000
101-90-4500-1980
101-90-4500-4950
101-90-4500-9025
101-90-4500-9460
101-90-4950-0001
281-90-4150-0500
281-90-4399-1120
281-90-4613-9506
Mileage 62 661 700
5,000
10,500
3,088
-
300 500
Non-capitalized Equipment -
Postage
5,480
3,825
833
3,457
11,748
3,415
150
-
6,715 7,700
3,088
-
Printing 680
Staff Development
Travel & Meetings
Utilities-Electricity
Utilities-Natural Gas
Utilities-Telecommunications
Utilities-Water
250 -
250 620 - - -
73,636
1,814
2,897
5,135
5,767
-
90,429
1,642
3,043
5,796
-
90,000
2,087
3,164
5,234
-
110,000 105,000
2,150
3,294
7,333
-
2,000
3,198
7,119
Equipment Cost Allocation -
-
-
-
Other Contract Services-IT
Non-Cap. Equipment-Crain Art Ga
Wish List Purchases
- - 40,000
1,000
-
- 381 1,000
- - 1,000
Total Services & Supplies $ 170,773 $ 231,454 $ 209,744 $ 212,886 $ 256,526 Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 PAGE 319 of 1107

LIBRARY - ADULT SERVICES
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
FY 2023-24
Actual Actual Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
Total by Type
135,217 139,095 204,720
91,902
172,796
83,922
200,715
87,145 69,518 107,095
$
$
222,362 $
$
208,613 $
$
296,622 $ 256,718 $ 307,810
Expenditures by Fund:
101
281
General Fund
Restricted Donations Fund
Total by Fund
219,282
3,080
208,597
16 284,122
12,500
246,143
10,575
295,310
12,500
222,362 208,613 296,622 $ 256,718 $ 307,810
Operating Budget Detail
GL # Personnel
101-91-4001-0000
101-91-4002-0000
101-91-4006-0000
101-91-4008-3080
101-91-4008-6050
101-91-4008-6160
101-91-4010-0000
Full Time Salaries
Part Time Wages
Medicare
68,885
35,933
1,397
-
49,718
65,198
1,585
84,261
70,797
2,248
80,157
61,119
1,960
-
91,965
71,680
2,373
Retirement- 457 Plan
Retirement-PARS
Retirement-PERS
Cafeteria Benefit
- 1,200 1,200
627 1,156 1,902 2,214
17,322
10,024
2,688
15,213
13,162
135,217
14,323
7,115
18,209
26,103
19,860
10,949
Total Personnel $ $ 139,095 $ 204,720 $ 172,796 $ 200,715 GL # Services & Supplies
101-91-4150-0000 Other Contract Services -
150
4 2,708
29,696
1,024
21,965
9,499
4,298
308
1,500
-
1,500
-
2,000
101-91-4150-2575 -
101-91-4370-0335
101-91-4370-1496
101-91-4370-1985
101-91-4370-6805
101-91-4370-8585
101-91-4376-0000
281-91-4150-2575
281-91-4370-0776
281-91-4370-2575
281-91-4376-2575
Other Contract Services
Library Materials-Books 29,259
944
36,050
750
36,000
750
36,771
Library Materials-DVDs 750
Library Mats-Electronic Resources
Library Mats-Print Subcriptions
Library Mats-Standing Orders
Materials & Supplies
39,732
10,296
3,684
-
28,519
9,583
3,000
-
23,393
8,666
3,038
-
40,682
11,392
3,000
-
Other Contract Services - Friends
Adult Chinese Language Mats.

Adult Materials-Friends
2,000
1,080
-
- 2,000
2,500
5,000
3,000
1,000
1,575
5,000
3,000
2,000
2,500
5,000
3,000
-
-
Materials & Supplies-Friends - 16
PAGE 320 of 1107

LIBRARY - ADULT SERVICES
FY 2020-21 FY 2021-22 FY 2022-23
Budget Estimated
91,902 83,922
FY 2023-24
Actual Actual Proposed
Total Services & Supplies $
$
87,145 $
$
69,518 $
$
$ $ 107,095
Total Operating Expenditures 222,362 208,613 296,622 $ 256,718 $ 307,810 PAGE 321 of 1107

LIBRARY - CHILDRENS' SERVICES
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 157,053
7,853
169,904
16,726
268,907
48,514
201,106
38,600
265,798
Services & Supplies 47,930
Total by Type $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 Expenditures by Fund:
101
281
General Fund 159,899
5,007
181,227
5,403
291,407
26,014
223,706
16,000
288,728
Donations Fund 25,000
Total by Fund $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 Operating Budget Detail
GL # Personnel
101-92-4001-0000 Full Time Salaries
101-92-4002-0000 Part Time Wages
101-92-4006-0000 Medicare
85,347
21,141
1,369
-
80,491
37,127
1,507
-
92,895
103,015
2,841
97,688
35,223
1,728
1,200
965
96,613
96,836
2,805
101-92-4008-3080 Retirement- 457 Plan
101-92-4008-6050 Retirement-PARS
101-92-4008-6160 Retirement-PERS
101-92-4008-6160 Cafeteria Benefit
1,200 1,200
271 561 3,863 3,631
28,777
20,148
33,300
16,918
38,990
26,103
41,002
23,300
39,421
25,292
Total Personnel $ 157,053 $ 169,904 $ 268,907 $ 201,106 $ 265,798 GL # Services & Supplies
101-92-4150-0000 Other Contract Services
281-92-4150-2575 Other Contract Services-Friends
101-92-4370-0000 Materials/Books/Media
281-92-4370-0000 Children's Materials-Other
281-92-4370-2575 Children's Materials-Friends
101-92-4376-00000 Materials & Supplies
281-92-4376-0000 Supplies
- 921
350
6,807
4,928
-
1,000
5,000
21,500
5,000
5,000
-
1,100 1,000
5,000
21,930
-
-
2,846
920
1,817
-
3,000
21,500
-
5,000 5,000
3,595 -
-
-
- 1,014 - 5,000
PAGE 322 of 1107

LIBRARY - CHILDRENS' SERVICES
FY 2020-21 FY 2021-22
Actual Actual
2,270 125
FY 2022-23 FY 2023-24
Budget Estimated Proposed
281-92-4376-2575 Materials & Supplies-Friends 10,000 8,000 10,000 Total Services & Supplies $ 7,853 $ 16,726 $ 48,514 $ 38,600 $ 47,930 Total Operating Expenditures $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 PAGE 323 of 1107

LIBRARY - PROCESSING
FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23 FY 2023-24
Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
53,950
1,975
37,311
3,257
35,571
16,273
10,392
6,580
36,994
9,140
Total by Type $ 55,925 $ 40,568 $ 51,844 $ 16,972 $
$
46,134
Expenditures by Fund:
101 General Fund 55,925 40,568 51,844 16,972 46,134
Total by Fund $ 55,925 $ 40,568 $ 51,844 $ 16,972 46,134 Operating Budget Detail
GL # Personnel
101-93-4001-0000 Full Time Salaries
101-93-4002-0000 Part Time Wages
101-93-4006-0000 Medicare
24,914
19,376
595
12,525
19,935
450
-
33,813
490
1,268
-
-
9,879
143
370
-
-
35,165
510
101-93-4008-6050 Retirement-PARS
101-93-4008-6160 Retirement-PERS
101-93-4010-0000 Cafeteria Benefits
727 748 1,319
1,960 -
6,378
951
2,702 - - -
Total Personnel $ 53,950 $ 37,311 $ 35,571 $ 10,392 $ 36,994 GL # Services & Supplies
101-93-4150-0000 Other Contract Services
101-93-4376-0000 Materials & Supplies
Total Services & Supplies
190
1,785
1,975
408 14,773
1,500
5,080
1,500
6,580
7,640
2,849 1,500
$ $ 3,257 $ 16,273 $ $
$
9,140
Total Operating Expenditures $ 55,925 $ 40,568 $ 51,844 $ 16,972 46,134 PAGE 324 of 1107

LIBRARY - CIRCULATION
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 255,162 343,189 458,310 373,916 479,047
Total by Type $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ $
479,047
Expenditures by Fund:
101 General Fund 255,162 343,189 458,310 373,916 479,047 Total by Fund $ 255,162 $ 343,189 $ 458,310 $ 373,916 479,047 Operating Budget Detail
GL # Personnel
101-94-4001-0000 Full Time Salaries
101-94-4002-0000 Part Time Wages
101-94-4006-0000 Medicare
73,093
141,397
3,029
-
84,918
210,166
4,193
-
92,895
298,146
5,670
104,891
207,918
3,995
-
96,613
312,632
5,934
101-94-4008-3080 Retirement- 457 Plan
101-94-4008-6050 Retirement-PARS
101-94-4008-6160 Retirement-PERS
101-94-4010-0000 Cafeteria Benefit
1,200 1,200
4,773
24,601
8,269
7,438
27,813
8,661
11,180
33,348
15,871
6,289
37,654
13,169
11,724
34,099
16,845
Total Personnel $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 Total Operating Expenditures $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 PAGE 325 of 1107

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PAGE 330 of 1107
Capitalized Equipment Purchases
By Functional Category & Line Item
2020-21
Actual
2021-22
Actual
2022-23
Budget Estimated
2023-24
Proposed
Administration
591-11-4613-0550
591-11-4613-0555
591-11-4613-0556
591-11-4613-0557
591-11-4613-0558
591-11-4613-0559
591-11-4613-0560
591-11-4613-0561
591-11-4613-0562
591-11-4613-0563
212-14-4613-0500
Computer Replacements 36,079 24,829
1,600
6,992
6,482
41,295
4,800
41,295
4,800
26,450
Windows OS and Server Upgrade
Server Room Improvements
Battery Back-up Replacement
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,518
9,400
34,662
12,569
-
-
1,518
9,400
34,662
Azure Active Directory Connect
City Hall Host Server Upgrade
Office 2019 Upgrade
Microsoft 365 Upgrade
Citywide WiFi Upgrades
-
-
-
-
-
-
-
-
-
-
-
47,398
30,858
32,255
-
-
PD Host Server Upgrade -
Code Enforcement Vehicle Replacement 27,047 27,047
Subtotal Administration $ 36,079 $ 39,903 $ 131,291 $ 118,722 $ 136,961 Police Department
591-30-4613-9300
591-30-4613-0500
591-30-4613-0555
591-30-4613-0570
591-30-4613-0575
591-30-4613-0580
591-30-4613-0585
591-30-4613-0587
591-30-4613-0588
591-30-4613-0589
591-30-4613-0590
591-30-4613-0591
591-30-4613-0592
591-30-4613-0593
591-30-4613-0594
591-30-4613-0595
591-30-4613-0596
591-30-4613-0597
591-30-4613-0598
591-30-4613-0599
591-30-4613-0600
233-30-4613-0000
233-30-4613-0000
233-30-4613-0000
240-30-4613-0000
212-30-4613-0500
-
-
-
-
Police Capitalized Equipment-Vehicles 205,000
Firearm Replacements
Taser Devices
Police Department Router Upgrade
License Plate Reader (LPR) Cameras
Mobile Data Center (MDC) Replacements
Watchguard Upgrades
Enhanced Ballistic Protection Package
Speed Display Trailer
Portable Speed Display Signs
In Car Video System
Upgrade Radio Equipment
NetMotion Upgrade
E-Citation Writers
Detective Car Replacement
411,308
-
7,329
9,391
44,000
33,351
3,977
18,302
9,402
-
- -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,329
-
44,000
7,329
-
-
-
-
-
-
-
7,329
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,849
59,651 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
17,266
2,977
3,476
-
-
- -
15,000
18,500
11,600
12,200
10,000
7,500
57,500
97,518
-
15,000
12,560
11,600
12,145
10,000
7,500
55,963
97,518
-
Automated External Defibrillator (AED)
PD Records Management System
Speed Display Radar
-
-
-
-
-
-
-
-
-
-
-
-
Police Equipment Storage
PD Office Furniture Replacement
Crime Scene Laser Scanner
PD Trailer
Ballistic Protection Package
Unmanned Aircraft System (UAS)
License Plate Reader (LPR) Cameras
Detective Car Replacement
-
29,960
- 34,119
69,955
-
-
51,738
-
-
-
-
- -
79,765 79,765 -
Subtotal Police $ 674,515 $ 126,786 $ 316,912 $ 309,380 $ 269,079 PAGE 331 of 1107
Capitalized Equipment Purchases
By Functional Category & Line Item
2020-21
Actual
2021-22
Actual
2022-23
Budget Estimated
2023-24
Proposed
Fire Department
591-34-4613-0000
591-34-4613-0000
591-34-4613-9300
591-34-4613-0560
591-34-4613-0561
591-34-4613-0562
591-34-4613-0563
281-34-4613-0562
12,581
17,666
-
-
- - -
-
Fire Capitalized Equipment
Defibrillator/Heart Monitor
Fire Capitalized Equipment-Vehicles
Units E91/RA91 Mobile Radios
Handheld Radio Replacement
Medical Cart
-
66,006
-
341,267
21,285
-
-
66,006
-
336,877
21,285
-
- 325,247 200,000
24,007 -
-
-
-
-
-
-
-
-
-
-
-
310,000
-
Self-Contained Breathing Apparatus (SCBA)
Medical Cart 8,100 8,100
Subtotal Fire $ 54,254 $ 325,247 $ 436,658 $ 432,268 $ 510,000 Parks & Public Works
Fleet Division
5,000
-
5,000
-
-
-
591-42-4613-0450
591-42-4613-0500
Streets Division
Small Engine Replacement
Truck Tire Changing/Balance Machine
1,404
14,966
-
-
- 70,000
47,500
591-48-4613-0000
Lacy Park Division
Street Capitalized Equipment - - -
212-50-4613-0000 Electric Riding Mower - - - -
Subtotal Parks & Public Works $ 16,370 $ - $ 5,000 $ 5,000 $ $
117,500
Crowell Public Library
Administration Division
281-90-4613-0000
591-90-4613-0555
Library Computers
Barth Room AV Upgrades
36,117
-
-
-
-
- -
78,657 78,657 -
Subtotal Library $
$
36,117 $
$
- $
$
78,657 $
$
78,657 -
Total Capitalized Equipment Purchases 817,335 491,936 968,518 944,027 $ 1,033,540 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212
Fund 233
Fund 240
Fund 281
Fund 591
Air Quality District Fund
COPS Fund
Homeland Security Grant Fund
Donations Fund
-
-
- 106,812
97,518
-
8,100
756,088
106,812
97,518
-
8,100
731,597
47,500
- 64,079
51,738
-
69,955
36,117
711,263
-
-
Capital Equipment Internal Service Fund 440,198 921,961 Totals By Fund $ 817,335 $ 491,936 $ 968,518 $ 944,027 $ 1,033,540 PAGE 332 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: PC Replacement cycle
Capital Request
Description (Summary):

Replacement of aging PC's according to PC replacement schedule Location: All sites
Proposing Department Contact Person Expense Type
Finance Paul Chung Capital Equipment
Estimated Total Capital Request
Cost $ 26,450 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 26,450 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 186,450
CE $ 26,450 CE $ 40,000 CE $ 40,000 CE $ 40,000 CE $ 40,000 CE $ 186,450 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 333 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The request is to replace 17 PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the 5th year of the cycle. Please see attachment regarding the location and which department PC's are proposed to be replaced. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security.

There is a potential cost savings of $3,400 in Microsoft Office licensing fees if the City migrates over to Microsoft 365. Savings is not reflected in the proposed budget.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 26,450
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 26,450
$ 0
Total $ 26,450
Total $ 26,450
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
PAGE 334 of 1107
PAGE 335 of 1107
PAGE 336 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Microsoft 365 Cloud Services with back-up Capital Request
Description (Summary):

Migrate Microsoft office products and email from a one time license cost to a service based model delivered from the "Cloud"
Location: Citywide facilities
Proposing Department Contact Person Expense Type
Finance Paul Chung Equipment
Estimated Total Capital Request
Cost $ 47,398 Equipment Labor Source Consultant
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 47,398 $ 27,738 $ 27,738 $ 27,738 $ 27,738 $ 158,350
CE $ 47,398 CE $ 27,738 CE $ 27,738 CE $ 27,738 CE $ 27,738 CE $ 158,350 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 337 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Office 365 is a cloud-based suite of applications such as: Outlook (email), Excel, Word, Power-Point, OneNote, Microsoft Teams and OneDrive. Currently, City staff uses various versions of Microsoft Office from prior years. Many agencies have migrated over to Office 365 due to updated software, cloud based service, and security.

Email services will also be provided from a cloud environment eliminating the need for an on site exchange server to manage email, lowering costs. This CIP request covers the migration and the first year of service. The service also includes government cloud for the Police Department for proper data handling. Subsequent years of service will be billed per user, with anticipated costs of $27,738. The following is the breakdown of costs:

Acquisition
- $16,650 Other City annual users license fee ($12.50 per month per 111 users) - $11,088 PD annual users license fee ($22 per month per user at 42 users-government cloud) - $6,660 Email user costs (one time costs)
Professional Services
- $10,710 Mailbox set up fee (one time costs)
- $2,290 Account and admin portal setup (one time costs) Benefits of migrating to Office 365 include: (1) Compatibility with internal software such as City's agenda management software, PrimeGov and exchanging files with other agencies. (2) City staff will be on all the same version of Office. (3) Cost savings include a $199 license cost per user every 3-5 years, approximately $23,000 (4) Cost savings of $3,000 per year in back-up costs. (4) Cost savings of $3,500 every 3-5 years in server license costs. (4) Team collaboration and file sharing/editing, improving efficiency and productivity. (5) Web based software, can be used remotely. It is also important to note that Microsoft 365 is a subscription based service, therefore an annual licensing fee will be required. Staff is recommending to move to Office 365 for the benefits of compatibility, improved staff efficiency and productivity, collaboration of documents, cost savings in various areas from purchasing Office licenses, data back-up, server license costs, and network security.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 34,398
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 47,398
Contingencies
General Fund Costs*
Other: Professional Services
Total
$ 13,000 Total
$ 47,398
$ 47,398
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
PAGE 338 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Wi-Fi
Capital Request Centralized Wi-Fi system for all city sites to improve security, connection speed, and coverage Description (Summary):

Location: All sites
Proposing Department Contact Person Expense Type
Finance Paul Chung Equipment
Estimated Total Capital Request
Cost $ 30,858 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 30,858 $ 0 $ 0 $ 30,858
CE $ 30,858 CE CE CE CE CE $ 30,858
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 339 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The city has 17 Wi-Fi units throughout City facilities which are isolated and not centralized for monitoring.

Many units are also unsupported by the manufacturer due to end of life, and have weak security which makes the units vulnerable for cyber attacks. Additional, new wireless signal standards such as Wi-Fi 6 are necessary for better Wi-Fi coverage, speed, and compatibility to newer computers and mobile devices. A centralized system will deliver full visibility of all the Wi-Fi units, proper security protection, improved coverage and better functionality. As wireless networks continue to be one of the most hacked elements of a network, it is crucial to have a solution capable of being monitored, secured, and designed with strong access controls.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 25,358
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 30,858
Contingencies
General Fund Costs*
Other: Professional services and setup
Total
$ 0
$ 5,500 Total
$ 30,858
$ 30,858
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
PAGE 340 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Police Department Server
Capital Request
Description (Summary):

Host server that runs 15 "Virtual servers" for police department applications and software. It's entering it's 8th year of service, best practice is to replace servers every 5-6 years.

Location: Police Department
Proposing Department Contact Person Expense Type
Finance Paul Chung CIP - Equipment
Estimated Total Capital Request
Cost $ 32,255 Equipment Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 32,255 $ 0 $ 0 $ 32,255
CE $ 32,255 CE CE CE CE CE $ 32,255
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 341 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The server running all police department applications and software are housed by 15 "Virtual Servers." The host server will be entering the 8th year of service. Industry standard for server life cycles are 5 to 6 years.

The PD server upgrade was proposed during the FY 2022-23 budget process, but the Council directed staff to bring it back during the FY 2023-24 budget.

With 15 separate server functions tied to one server, replacement is needed. Proactive replacement of the old server is necessary to prevent operational impact, if the current server goes down.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 24,255
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 32,255
Contingencies
General Fund Costs*
Other: Installation and support
Total
$ 0
$ 8,000 Total
$ 32,255
$ 32,255
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
Description of General Fund Costs
PAGE 342 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Patrol Fleet Vehicle Replacement
Capital Request
Description (Summary):

Patrol Fleet Vehicle Replacement - Vehicle #1 Watch Commander's Vehicle Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total
Cost
Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 115,000
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 115,000 $ 0 $ 115,000
CE $ 115,000 CE CE CE CE CE $ 115,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 343 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is requesting the purchase of a 2023 Chevy Tahoe for the patrol fleet. The current patrol vehicle used by the on-duty watch commander is a 2017 Ford Explorer. By June 2023, this vehicle will have approximately 75,000 miles on the odometer and approximately 11,627 idle engine hours. The industry standard (32 California Police Agencies Surveyed) for a police vehicle replacement is 90,000 miles or 3.5 years. This vehicle is currently at 83% of the recommended mileage, and is twice the recommended replacement period.

As with all patrol vehicles, this is a critical vehicle within our fleet and it is commonly used as a command post during operations in the field. The vehicle is expected to carry a considerable amount of equipment, including but not limited to, breaching tools, less-lethal projectile launcher (40mm), riot gear, personal protective equipment, maps, dry erase board, preliminary alcohol screening device, unmanned aerial vehicle, etc. The amount of equipment this vehicle carries is another reason for selecting the larger Chevy Tahoe.

The 2023 Chevy Tahoe requested for FY 2023-24 will need to be evaluated for potential replacement in FY 2027-28, in accordance with industry standards. The eventual replacement is listed under future requests.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 75,000
$ 0
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 0
$ 115,000
$ 0 $ 0
Contingencies $ 0 $ 0
General Fund Costs*
Other: Vehicle Outfitting
Total
$ 0 $ 0
$ 40,000 Total
$ 115,000
$ 115,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 2023-24
Description of General Fund Costs
This is a fleet related Capital Improvement acquisition. After the initial purchase of $115,000, the ongoing maintenance costs will be paid through the Police Department Vehicle Repair & Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair & Maintenance account. Roughly half of the total cost of this vehicle is associated with extensive electrical work related to the lights, siren, mobile digital computer, radios, power banks, as well as the cost for fabrication and installation of a heavy-duty storage system installed in the back passenger compartment and trunk area. This vehicle will need to be evaluated for future replacement in FY 2027-28 in accordance with industry standards.

PAGE 344 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Staff Vehicle Replacement
Capital Request
Description (Summary):

Staff Vehicle Replacement - Police Chief
Location: Police Department - City Yard
Proposing Department Contact Person Expense Type
Police Commander Blonde' Equipment / Vehicle
Estimated Total Capital Request
Labor Source
On-going Vehicle Replacement Project
Vendor Installation $ 90,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 90,000 $ 0 $ 94,000 $ 184,000
CE $ 90,000 CE CE CE CE $ 94,000 CE $ 184,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 345 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Police Department is requesting the purchase of a 2023 Chevrolet Tahoe, to be used by the Chief of Police as his department-issued vehicle. The Chief's existing vehicle, a 2017 Ford Explorer, will be repurposed as a multi-purpose vehicle used by all Police Department Staff. This vehicle is used on a daily basis by our police cadets for a variety of tasks, including but limited to transportation of evidence to the lab, delivery of cases to the court, house watch, traffic control, and variety of other details as directed. This vehicle is also utilized by police officers for training classes, transporting large items of equipment, assisting on calls for service or containments as needed, and court appearances. The existing multi-purpose vehicle a 2010 Chevrolet Tahoe, will be re-issued to the Community Services Department for their maintenance staff. The estimated cost for purchase and outfitting of the 2023 Tahoe is $90,000. Industry standard for replacement of Police Cars is generally 3.5 years. As such, this vehicle will need to be evaluated for potential replacement in FY 2027-28.

Amount
$ 0
$ 90,000
$ 0 $ 0
Contingencies $ 0 $ 0
General Fund Costs*
Other: Vehicle Outfitting
Total
$ 0 $ 0
$ 15,000 Total
$ 90,000
$ 90,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 2023-24
Description of General Fund Costs
This is a fleet related Capital Improvement acquisition. After the initial purchase of $90,000, the ongoing maintenance cost for these vehicles will be paid through the Police Department Vehicle Repair and Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair and Maintenance account. Fully outfitted, each vehicle will cost approximately $90,000. The vehicle acquisition is approximately $75,000, while the vehicle outfitting is approximately $15,000. The vehicle outfitting includes extensive electrical work related to covert lighting, siren, and radio installation. The vehicle will also have a heavy-duty secure storage system installed in the trunk for emergency equipment, weapons, and personal protective equipment.

PAGE 346 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Ballistic Protection Package and Training Firearms Capital Request
Description (Summary):

Replacement and additional ballistic helmets and plate carriers, as well as simunition training firearms.

Location: Police Department
Proposing Department Contact Person Expense Type
Police Department Chief Incontro Equipment
Estimated Total Capital Request
New Project
Labor Source
$ 29,960 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 29,960 $ 29,960
COPS $ 9,855
$ 18,605
$ 1,500
COPS COPS COPS COPS COPS $ 9,855
$ 18,605
$ 1,500
$ 0
COPS
COPS

COPS COPS
COPS
COPS
COPS
COPS
COPS
COPS

COPS COPS
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 347 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This request is for the purchase of 10 additional ballistic vest plate carriers, for use during active shooter or other rescue and critical incidents. The vests are designed to protect officers against high caliber rounds. The department was able to purchase 20 vest plate carriers in FY 20-21, leaving some officers from being able to deploy with this added protection. In addition, the Department needs to purchase 30 new replacement ballistic helmets, as the existing equipment is now expired per manufacturer standards.. As part of this package, the Department is also requesting the purchase of Simunition training firearms. Officers using this equipment will be able to conduct tactics and movement training in a safe training environment. This equipment mimics the duty firearm carried by San Marino Police Officers without containing live rounds. These training firearms will allow Range Staff to help diagnose deficiencies that may have come up during live firing training.
1) 10 ballistic vests at $985.50 per unit for a total of $9,855 2) 30 helmets at $610.16 per unit for a total of $18,605 3) 3 Simunition Training Firearms Kits at $500 per unit for a total of $1,500 Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 29,960
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: COPS $ 29,960
Total $ 29,960
Total $ 29,960
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
This is a one time purchase with no annual maintenance costs.

PAGE 348 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: UAS (Unmanned Aircraft System) program Capital Request
Description (Summary):

Purchase of UAS's, licensing fees and training
Location:

Proposing Department Contact Person Expense Type
Police Department Chief Incontro Equipment
Estimated Total Capital Request
Labor Source
New Request
$ 34,119 Cost City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 34,119 $ 34,119
COPS $ 34,119 COPS COPS COPS COPS COPS $ 34,119
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 349 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The use of a Unmanned Aircraft System (UAS) offers elements of visibility and investigative aid that is not achieved by officers on foot. The UAS can be rapidly deployed to a large number of incidents and provide a first person view of the scene, prior to an officers arrival or ability to assess a critical incident. One key feature of the UAS is to keep officers safe. A UAS can provide a more precise point of view which allows emergency personnel to view suspects or potential hazards and develop better strategies and tactics before rushing into dangerous situations. UAS allows traffic officers and detectives to generate a 3D aerial view of traffic collision scenes or crime scenes to be fully reconstructed and documented to and understand the timeline of events for each incident. The UAS also is compatible with the department Faro System which will enhance capabilities of reconstruction. These features will not only greatly reduce time it takes officers to map out and document an incident, this feature will also aid the District Attorney in having a full view of the scene for prosecution.

The UAS could also provide non-law enforcement functions to aid the City and community. The UAS can provide assistance in a structure fire and provide the Fire Department real time view of the scene in order to better deploy its resources, in a quicker and more efficient manner. The UAS can also provide aerial view of streets or structures after a natural disaster or aid viewing areas not accessible to first responders on the ground. The Police Department's existing policy related to UAS' is attached for reference.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 34,119
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: COPS $ 34,119
Total $ 34,119
Total $ 34,119
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 2023-24
Description of General Fund Costs
The purchase of the unmanned aircraft systems are a one time purchase. The licensing and video storage fees are a yearly ongoing cost averaging $6,380. The first year's licensing fee is included in the FY 23-24 equipment cost, and will be paid out of the operating budget on an annual basis beginning in FY 24-25.

Expenses are eligible to be paid with COPS funding.

PAGE 350 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Battalion 791 Replacement
Capital Request
Description (Summary):

Replacement of reserve Battalion 791 (B791) vehicle
Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Mark Dondanville Equipment/Vehicle
Estimated Total Capital Request
Labor Source
Equipment/Vehicle
N/A $ 200,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 200,000 $ 0 $ 0 $ 200,000
CE $ 200,000 CE CE CE CE CE $ 200,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 351 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department's current reserve Battalion vehicle was purchased in 2007 and is 16 years old. In 2017, the Fire Department entered into an agreement with the City of South Pasadena for the sharing of Chief Officer response coverage. As part of the terms of the agreement, each department shares 50% of the cost to purchase replacement battalion vehicles. The City of San Marino will purchase the replacement vehicle and will accept reimbursement for 50% of the total cost in FY 23/24. The estimated cost of the vehicle is based on current MSRP plus applicable taxes and fees, and includes cost for purchase and installation of a bed cap, sirens, lights, radios, and radio accessories.

Chevrolet Silverado 2500HD 4x4 Crewcab: $75,000
Radios/Radio Accessories/Installation: $80,000
Lights & Installation: $30,000
Bed Shell/Equipment Storage/Accessories: $15,000
Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 200,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 200,000
Total $ 200,000
Total $ 200,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Fire Department budgets $1,000 annually for reserve battalion vehicle maintenance in the operating budget.

PAGE 352 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Self-Contained Breathing Apparatus (SCBA) Capital Request
Description (Summary):

Replacement of SCBA that have reached end of service life Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Mark Dondanville Equipment/Vehicle
Estimated Total Capital Request
Labor Source
Equipment/Vehicle
N/A $ 310,000 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 310,000 $ 0 $ 0 $ 310,000
CE $ 310,000 CE CE CE CE CE $ 310,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 353 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department is requesting funds to replace Self-Contained Breathing Apparatus (SCBA) equipment and purchase an air compressor/fill station for SCBA maintenance to ensure all personnel are provided with National Fire Protection Association (NFPA) compliant respiratory protection during emergency response situations. SCBAs are critical equipment for fire rescue operations that require daily equipment checks and annual maintenance to ensure operability. The department currently has 19 SCBAs and 60 cylinders purchased in 2010 that have reached the end of their service life. Without this purchase, the department's SCBAs will be two cycles out of compliance with current NFPA standards.

The original manufacturer has ceased production of all SCBAs and replacement parts. Additionally, the SCBAs warranty expired in 2022. Should a critical component of the SCBA fail, the department has no means to replace or repair the equipment. The department therefore recommends replacement of the equipment in FY 23/24.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 310,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 310,000
$ 4,500
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 4,500
Total $ 314,500
Total $ 314,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 4,500
Ongoing FY23-24 +
Description of General Fund Costs
The Fire Department budgets $4,500 annually for maintenance, flow testing, and fit testing of SCBA equipment.

PAGE 354 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Backhoe
Capital Request
Description (Summary):

Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 70,000 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 70,000 $ 0 $ 0 $ 70,000
CE $ 70,000 CE CE CE CE CE $ 70,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 355 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns two backhoes for maintenance activities involving digging, excavation, and loading of material. The smaller of the two backhoes possesses turf tires and is easier to maneuver on the center medians for digging and excavation without damaging existing landscaping. This piece of equipment was purchased in 2001, has 1,737 hours logged, and is currently out of service. The cost to repair the existing backhoe exceeds its value, and, as such, purchase of a replacement is necessary. A smaller backhoe is essential to the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Without this piece of equipment, maintenance activities that require digging and loading of material are significantly more difficult and inefficient. A new backhoe has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering $ 70,000
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 1,000
$ 1,000 Other: TDA
Total $ 71,000
Total $ 71,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 23-24
Description of General Fund Costs
The new backhoe will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

PAGE 356 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Electric Riding Mower
Capital Request
Description (Summary):

Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
Cost $ 47,500 New Request Labor Source City Employees
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
Estimated
Total
$ 47,500 $ 50,000 $ 52,500 $ 150,000
AQMD $ 47,500 AQMD AQMD $ 50,000 AQMD AQMD $ 52,500 AQMD $ 150,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 357 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Two of the mowers are currently out of service. The Public Works Department is requesting the purchase of one new electric mower to help replace the existing equipment that is out of service. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower every other year beginning in FY 23-24 until the mower fleet is completely electric. As this is an electric mower, AQMD funds may be used for the purchase. The estimated price based on quotes obtained from qualified vendors is $47,500. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 47,500
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101) $ 500
$ 500 Other: AQMD $ 47,500
Total $ 48,000
Total $ 48,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 500
FY 23-24
Description of General Fund Costs
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

PAGE 358 of 1107
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PAGE 360 of 1107
Capital Improvement Projects
By Project Category & Project Line Item
2021-22 2022-23
Estimated
2023-24
ReActual Budget Appropriation Proposed
Right-Of-Way Projects
1,375,000
300,000
-
1,065,467
250,000
-
650,000
250,000
-
-
-
-
675,000
400,000
91,000
202-48-4600-9271
215-48-4600-9271
226-48-4600-9271
243-48-4600-9271
Street Rehabilitation
Street Rehabilitation
Street Rehabilitation
Street Rehabilitation 150,000
-
175,000
-
175,000
-
-
-
220,000
1,000,000 247-48-4600-9271
394-48-4600-9271
Street Rehabilitation
Street Rehabilitation 531,789 5,928,211 2,810,444 3,533,234 1,114,000 Street Rehabilitation Program $ 2,356,789 $ 7,418,678 $ 3,885,444 $ 3,533,234 $ 3,500,000 394-48-4600-9243
394-48-4600-9273
394-48-4600-9274
394-48-4600-0500
394-48-4600-9272
214-48-4600-9272
394-48-4600-0505
394-48-4600-0510
394-48-4600-0520
394-48-4600-0525
394-48-4600-0531
207-48-4600-0532
394-48-4600-0532
394-48-4600-0533
243-48-4600-0535
Traffic Control Devices Program
Annual Striping, Marking, Signing Program
Streetlight Management Plan
5,195 169,805
64,027
90,821
63,884
563,310
19,000
16,523
50,000
1,000,000
75,000
20,000
25,000
25,000
-
28,295 141,510 -
25,973 34,027 30,000 45,000
44,179 - 75,000 75,000
City Wide Traffic Circulation Study
City Wide Sidewalk
41,931 63,884 - -
355,078 420,215 - 420,250
City Wide Sidewalk (TDA Article 3)
Biennial Pavement Condition Assessment
Street Tree Management Plan
9,000 19,000 - 19,000
1,500 10,000 - -
9,435 50,000 - 70,000
Huntington Drive/Mission St Beautification
Neighborhood Traffic Calming Program
Bridge Maintenance Program
- - 1,000,000 -
4,997 - 75,000 -
- -
-
-
-
-
- 20,000
Alley and Parking Lot Improvement Program
Alley and Parking Lot Improvement Program
Citywide Traffic Improvements
25,000 - 87,500
412,500
150,000
-
25,000 -
- -
Measure R 710 North Projects 335,000 - 335,000
Total Right-of-Way Projects $ 2,854,077 $ 9,936,048 $ 4,560,865 $ 5,209,744 $ 4,779,250 Parks Projects
394-50-4600-7036
394-50-4600-7037
394-50-4600-7038
394-50-4600-7039
281-50-4600-7039
281-50-4600-7040
394-50-4600-7040
394-50-4600-7041
Condition Assessment - Park & Street Trees
Lacy Park Compost Station
-
-
-
-
-
-
-
-
50,000
20,000
25,000
150,000
-
- - -
- -
-
-
Lacy Park Admissions Booth 9,440 -
Lacy Park Playground Management Program
Lacy Park Playground Management Program
Holiday House Restoration
- 143,900
6,100
9,425
10,000
-
-
- -
10,000
10,000
-
575 -
Holiday House Restoration - -
Citywide Irrigation Upgrades - 50,000
Total Parks Projects $ - $ 265,000 $ 10,015 $ 169,425 $ 50,000 Civic Facilities Projects
394-40-4150-0884
394-30-4600-0887
281-90-4600-1004
394-90-4600-1004
394-90-4600-1005
394-40-4600-1000
394-40-4600-1001
394-40-4600-1002
394-40-4600-1003
394-40-4600-1004
394-40-4600-1005
394-40-4600-1006
Condition Assessment - 7,200
73,023
22,500
2,500
10,000
7,623,613
50,035
25,000
50,000
-
7,200 - -
Police Department Cameras Intercom & Gate
Crowell Public Library - Computer Rm Renov
Crowell Public Library - Computer Rm Renov
Barth Community Room Lighting
San Marino Center Renovation
Emergency Generator System
2,000 73,023 - -
- - 25,000 -
- - - -
- - 10,000 -
500,290 6,123,613 1,500,000 -
4,965 18,150 31,850 -
The Old Mill Lighting - -
-
-
-
-
25,000 -
PW Facility Renovations -
-
-
-
50,000 -
Stoneman Path Forward -
-
-
130,000
15,000
50,000
Public Works Vehicle Awning Cover
City Hall Campus Roof Repair
-
-
PAGE 361 of 1107
Capital Improvement Projects
By Project Category & Project Line Item
2021-22 2022-23
Estimated
2023-24
ReActual Budget Appropriation Proposed
394-40-4600-1007 75,000
394-34-4600-1001
394-34-4600-1002
394-34-4600-1003
394-30-4600-1000
394-30-4600-1001
394-30-4600-1002
394-36-4600-1000
245-00-4600-1000
Old Mill Facility Repairs
FS HVAC Upgrades
- -
-
-
-
-
-
-
10,660 - -
-
-
-
-
-
-
-
FS H&S Upgrades 5,963 -
FS Bathroom Remodel
911 Dispatch Renovation
PD Utilization Study
3,300 21,700
27,209
125,000
9,500
21,700
-
-
4,698 -
-
-
-
-
70,000
7,963
18,300
120,000
55,000
PD Evidence Awning Cover
EOC Improvements
-
18,300 -
Citywide HVAC Upgrades 500,000 380,000
Total Civic Facilities Projects
Wastewater Collection System Projects
$ 531,876 $ 8,565,580 $ 6,484,949 $ 2,051,850 $ 270,000 394-44-4600-8020
394-44-4600-8021
394-44-4600-8022
394-44-4600-8023
Sewer Main Rehabilitation Program 10,950 663,185
53,583
907,040
-
-
50,000
100,000
-
60,000 -
Sewer Master Plan - Condition Assessment -
Lift Station Improvements
-
43,309
-
-
807,040
-
340,060
Sewer System Management Plan Update 15,000
Total Wastewater Collection System Projects $ 54,259 $ 1,623,808 $ 150,000 $ 867,040 $ 355,060 Stormwater System Projects
394-46-4600-8023
394-46-4600-8024
394-46-4600-8022
394-46-4600-8025
246-46-4600-8025
394-46-4600-8026
246-46-4600-8026
Drainage Wash Improvement Program 5,000 50,000
1,826,810
30,000
114,105
-
- 50,000 -
Culvert Replacement Program
Drainage Inlet Replacement Program
Rio Hondo Load Reduction
Rio Hondo Load Reduction
Trash Capture Filters
48,796 - 220,810 -
3,945 - 30,000 -
90,501 21,250 - -
-
-
-
-
-
-
92,855 -
25,000 -
-
-
Trash Capture Filters - 100,000
Total Stormwater System Projects $
$
148,242 $
$
2,045,915 $
$
21,250 $
$
393,665 $
$
100,000
Total Capital Improvement Projects 3,588,454 22,436,351 11,227,079 8,691,724 5,554,310 Capital Improvement Projects -- Recap By Fund:

Fund 202
Fund 207
Fund 214
Fund 215
Fund 226
Fund 281
Fund 204
Fund 243
Fund 245
Fund 246
Fund 247
Fund 394
Gas Tax 1,375,000 1,065,467 650,000 - 675,000
87,500
19,000
400,000
91,000
-
Proposition A - 25,000 25,000 -
TDA Article 3 Streets
Proposition C
9,000 19,000 19,000 -
300,000 250,000 250,000 -
Rubberized Pavement Grant -
Donations
- - -
- 32,500 575 40,525

CDBG - - -
510,000
500,000
-
-
175,000
120,000
-
-
Measure R 150,000 335,000
380,000
92,855
-
220,000
American Rescue Plan -
Measure W Water Fund
Measure M
-
-
-
100,000
1,000,000
2,961,810
- -
Capital Projects 1,754,454 20,034,384 9,987,504 7,843,344 Totals By Fund $ 3,588,454 $ 22,436,351 $ 11,227,079 $ 8,691,724 5,554,310 PAGE 362 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Street Rehabilitation Program
Capital Request
Description (Summary):

Each year the City rehabilitates City streets with the goal of moving to a maintenance-only program by 2032.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 3,500,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 3,500,000 $ 3,675,000 $ 3,860,000 $ 4,050,000 $ 4,250,000 $ 19,335,000 CC $ 1,114,000
$ 675,000
$ 400,000
$ 220,000
$ 1,091,000
CC
GT
PC
MR
O
$ 2,575,000
$ 675,000
$ 250,000
$ 175,000
CC $ 2,760,000
$ 675,000
$ 250,000
$ 175,000
CC $ 2,950,000
$ 675,000
$ 250,000
$ 175,000
CC $ 3,150,000
$ 675,000
$ 250,000
$ 175,000
CC $ 12,549,000
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
GT
PC
MR
O
$ 3,375,000
$ 1,400,000
$ 920,000
$ 1,091,000
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 363 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Since 2018 the City has completed an annual street rehabilitation project as part of its overall Street Rehabilitation Program. The goal of the Council-adopted Pavement Management Plan is to move the City to a maintenance-only footing by 2032. The annual project helps improve resident and pedestrian safety by improving the condition of the streets. Staff projects that material costs (and therefore project costs) will increase over the course of the current 5-year cycle. The City has received a $91,000 Rubberized Pavement Grant from CalRecycle that will help fund the FY 23-24 project. The approximate cost for the next project cycle can be broken down as such:

Design/Engineering:

Construction :

Project Contingency:
$97,850
$3,155,150
$167,000
Construction Management: $80,000
Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s) Amount
$ 1,114,000
$ 675,000
Capital Construction (394)
*DVROLQH7D[HV

3URSRVLWLRQ&(2)
0HDVXUH5()
$ 97,850
$ 3,155,150
$ 167,000
$ 400,000
Contingencies $ 220,000
General Fund Costs*
Other: Construction Management
Total
Other:

Total
Pavement Grant & Measure M $ 1,091,000
$ 80,000 $ 3,500,000
$ 3,500,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 364 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Annual Striping, Marking, and Signing Program Capital Request
Description (Summary):

Each year the City refreshes pavement markings, legends, lane striping, and signage at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 45,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 225,000
CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 45,000 CC $ 225,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 365 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program to refresh pavement markings, legends and lane striping, and replace faded street signs at various locations throughout the City. This enables streets not scheduled for rehabilitation to have refreshed striping and signage. Existing painted striping, legends, and marking will be replaced with thermoplastic material, which is longer lasting and more visible in low light and wet conditions.

Refreshed striping and markings help improve both traffic safety and overall public safety. Staff is proposing to continue this program into FY 2023-24 and beyond. A total of $45,000 in new funds are requested and will be supplemented with a re-appropriation of any unused funds from FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 45,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 45,000
General Fund (101)
Other: TDA
Total $ 45,000
Total $ 45,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 366 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Streetlight Replacement Program
Capital Request Replacement of aging fluted metal light standards on various streets throughout the City.

Description (Summary):

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program to replace 46 fluted metal light standards at various locations throughout the City. These light standards are failing due to base corrosion and age. A total of 13 streetlights have been replaced to date, and 33 streetlights still require replacement and are planned to be replaced by FY 24-25: Bradbury Rd (8), Lorain Rd (10), Sycamore Dr (10), and Orlando Rd/Avondale Rd (5). For FY 23-24, staff is proposing to re-budget the $75,000 from FY 22-23 along with $75,000 in new funding in order to complete two years worth of streetlight replacements in a single project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 75,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 75,000
General Fund (101)
Other: TDA
Total $ 75,000
Total $ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 368 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Sidewalk Replacement Program
Capital Request
Description (Summary):

Each year the City replaces sidewalks, curb and gutter, and driveway approaches at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Cost $ 439,250 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
$ 439,250 $ 461,175 $ 484,235 $ 508,445 $ 533,870 $ 2,426,975 CC $ 420,250 CC
TDA
$ 276,775
$ 19,000
CC $ 465,235
$ 19,000
CC $ 489,445
$ 19,000
CC
TDA
$ 514,870
$ 19,000
CC $ 2,166,575
$ 0
TDA $ 19,000 TDA TDA TDA $ 95,000
$ 0
CDBG CDBG $ 165,400 CDBG CDBG CDBG CDBG $ 165,400
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 369 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2022, the City Council approved a 5-year contract to replace sidewalk, curb and gutter, and driveway approaches on an annual basis. The current sidewalk replacement program has been in place for 5 years, and all previous projects have been completed on-time and within the budget. The annual sidewalk replacement program ensures resident and pedestrian safety by fixing issues such as lifted and/or cracked sidewalks, and also enhances the aesthetic appeal of the City by replacing sidewalks that are aging and in poor condition.

The existing contract provides for a maximum 5% cost increase each fiscal year, which has been budgeted accordingly. The City has received an allocation of $165,400 in CDBG funds that will be budgeted for the FY 24-25 project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 420,250
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 418,300
$ 20,950 General Fund (101)
Other: TDA $ 19,000
Total $ 439,250
Total $ 439,250
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 370 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Street Tree Management Plan
Capital Request
Description (Summary):

Each year the City plants up to fifty 24" to 36" box trees throughout the City either as replacement trees or to fill vacant planting locations.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 70,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 70,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 270,000
CC $ 70,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 371 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) As part of the City's existing contract with Mariposa Landscaping for tree maintenance, up to 50 trees are planted at various locations at Lacy Park and/or the public right-of-way each year. These trees either replace trees that have fallen or been removed, or fill vacant planting locations where there are currently no trees.

As the City currently has the Tree City USA distinction, these funds will be used to proactively plant trees in appropriate locations and replenish the City's urban forest. Staff is requesting $70,000 for this program for FY 23-24 (as opposed to the $50,000 generally requested), as this will help provide for replacements for the numerous trees that fell during the winter storms in FY 22-23. The additional funds will also cover the plantings of a limited number of larger box sized trees.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 70,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: TDA
Total $ 70,000
Total $ 70,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 372 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Alley and Parking Lot Improvement Program Capital Request
Description (Summary):

Reconstruction of alleys and parking lots located in the City per the adopted Pavement Management Plan.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 500,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 Total $ 500,000 $ 50,000 $ 500,000 $ 50,000 $ 500,000 $ 1,600,000 CC $ 412,500 CC
PA
$ 50,000 CC $ 412,500
$ 87,500
CC $ 50,000 CC $ 412,500
$ 87,500
CC
PA
$ 1,337,500
$ 0
$ 262,500
$ 0
PA $ 87,500 PA PA PA
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 373 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The 2021 Pavement Condition report identified a total of twenty (20) alleys and seven (7) parking lots in the City. Of these, the vast majority were classified as "poor" or "very poor" quality, according to Pavement Condition Index (PCI) standards. These alleys and parking lots will require full reconstruction, which will be a process that lasts several years. The City will plan to replace alleys and parking lots on a biennial basis, years alternating between design and construction. The City is working with the engineering consultant for the annual street rehabilitation project to incorporate the resurfacing/reconstruction of one or more alleys/parking lots into the FY 23-24 project.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 412,500
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 25,000
$ 475,000
General Fund (101)
Other: Proposition A $ 87,500
Total $ 500,000
Total $ 500,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 374 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Traffic Improvements Priority Initiative Capital Request
Description (Summary):

Implement Citywide Traffic Improvements in keeping with the Traffic Improvements Priority Initiative
Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Cost $ 150,000 New Project Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 150,000 $ 150,000
CC $ 150,000 CC CC CC CC CC $ 150,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 375 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Earlier in the FY 23-24 budget process, the City Council expressed its support for a Traffic Improvements Priority Initiative to help improve traffic and pedestrian safety throughout the City. The scope of this initiative would include:
1) Development of a Residential Streets Traffic Management Policy 2) Additional signs/striping in school zones
3) Solar-powered radar speed signs on arterial and collector streets to replace existing message boards.

These improvements would help implement the Council's Priority Initiative as well as assist in improving the public safety of the community.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 100,000
$ 50,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 150,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 376 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Irrigation Upgrades
Capital Request
Description (Summary):

Upgrades of the City's outdated irrigation systems at Lacy Park and center medians.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Parks and Grounds
Estimated Total Capital Request
Cost $ 50,000 New Project Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 50,000 $ 50,000
CC $ 50,000 CC CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 377 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The City is responsible for irrigating approximately 60 acres of landscaping between Lacy Park and the center medians on Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. The existing irrigation systems are several decades old, and therefore are outdated and require frequent, expensive repairs. The first step of upgrading the irrigation systems would be to hire a consultant to perform a condition assessment of the existing systems and engineering design for upgrades. This would help identify urgent repairs and also assist the City in developing a phased approach to the improvements over multiple years to avoid incurring significant costs in a single fiscal year. Once complete, these irrigation improvements will help save staff time and money on repairs, and will also improve the efficiency of water usage in the City. Construction costs to be determined upon completion of the condition assessment/design work.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 50,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 50,000
Total $ 50,000
Total $ 50,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 378 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Stoneman Path Forward Priority Initiative Capital Request
Description (Summary):

Hiring of a consultant to prepare options for the future use of Stoneman Location: Stoneman Recreation Center
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total
Cost
Capital Request
$ 130,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 130,000 $ 130,000
CC $ 130,000 CC CC CC CC CC $ 130,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 379 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Stoneman building was originally constructed in the 1930's and the facility has grown outdated and is in need of significant improvements. The building is currently utilized by Community Services staff as office space, but with the re-opening of the San Marino Center in FY 23-24 it will no longer be used to the extent it currently is. Given the size of the property and the age of the building, the City Council has made developing a path forward for Stoneman one of its Priority Initiatives.

Staff is proposing a multi-step approach to addressing the issues. The first step is the development of a survey that will be mailed to residents (cost of approximately $5,000) as well as available on social media and the City website. Once input has been received from the community, the results will then be provided to the City Council at a City Council meeting, with the Council providing their input. After Council has made a determination on their preferred path forward for the building, a consultant can be retained to develop conceptual plans for the selected option.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 130,000
$ 125,000
Contingencies
General Fund Costs*
Other: Community Survey
Total
$ 5,000 Total $ 130,000
$ 130,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 380 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Public Works Vehicle and Equipment Awning Cover Capital Request
Description (Summary):

Installation of an awning cover in the Public Works yard to provide coverage to vehicles, materials, and equipment.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 15,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 15,000 $ 15,000
CC $ 15,000 CC CC CC CC CC $ 15,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 381 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The current storage area for Public Works equipment and vehicles such as the dump truck, boom truck, larger backhoe, and other pieces of equipment is open-air and not covered by a roof or awning of any sort.

This area also stores materials such as sand and aggregate base for maintenance work, as well as sandbags that are distributed to the public during rain events. The lack of existing coverage means the vehicles, equipment, and material are not sufficiently protected during inclement weather and extreme heat events.

The installation of an awning will help protect the City's vehicles and equipment, which will help extend their service life. This project would be completed by an awning contractor, and would include installation of a drainage system with the awning.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 15,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 15,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: TDA
Total $ 15,000
Total $ 15,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 382 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: City Hall Campus Roof Repairs
Capital Request
Description (Summary):

Completion of roof repairs of the City Hall building and a portion of the Police Department building.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 50,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 50,000 $ 50,000
CC $ 50,000 CC CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 383 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The roofing at City Hall is several decades old and in poor condition, as it has leaked multiple times in the past year. The portion of the Police Department roof located near the women's restroom on the second floor has also experienced leaks. In order to ensure safety of staff, residents, and other visitors at City Hall, it is recommended that the entire City Hall roof and the aforementioned portion of the Police Department roof be repaired. Based on bids obtained for the work, these repairs would cost approximately $50,000.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 50,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 40,000
Total $ 50,000
Total $ 50,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
There should not be any additional general fund costs for this project in FY 23-24.

PAGE 384 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Old Mill Facility Repairs
Capital Request
Description (Summary):

Completion of faciliity repairs at the Old Mill including installation of an ADA ramp and roof repairs to address leaks.

Location: 2200 Huntington Drive
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Cost $ 75,000 New Request Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 75,000 $ 75,000
CC $ 75,000 CC CC CC CC CC $ 75,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 385 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Completion of facility improvements at the Old Mill building, working in conjunction with the Old Mill Foundation. As part of the overall facility improvements, roof repairs and waterproofing of exterior walls will be completed to help resolve issues with leaks at the cottage and seepage issues at various parts of the building. These improvements will also include improvements installation of an ADA access ramp, which will provide more access to patrons, and will help improve the overall safety of the facility, its staff, and its visitors.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 75,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 65,000
Total $ 75,000
Total $ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 386 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Lift Station Improvement Program
Capital Request
Description (Summary):

Operational and functional upgrades to the City's three (3) sewage lift stations, to ensure continued operational safety.

Location: Various Locations
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Wastewater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 340,060 Cost
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 340,060 $ 340,060
CC $ 340,060 CC CC CC CC CC $ 340,060
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 387 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved the lift station improvement program to implement the recommendations of the 2019 wastewater collection system condition assessment. This program will provide operational and functional upgrades to the City's 3 sewage lift stations (located on Avondale Rd, Orlando Rd, and Monterey Rd). The City is planning to advertise the project for bids and begin construction prior to the end of the fiscal year. It is anticipated that construction will conclude during the 2023-24 fiscal year. Additional funds will also have to be appropriated, as costs have escalated since 2019 when the original estimate was received. A total of $340,060 in new funding is recommended for the project, bringing the total cost for FY 23-24 to $1.1 million, when combined with a re-appropriation of $807,040. As design work is now complete, the remaining costs for the project are estimated to be:

Construction: $1,097,100
Construction Management: $50,000
Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s) Amount
Capital Construction (394) $ 1,471,000
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:
$ 1,097,100
Contingencies
General Fund Costs*
Other: Construction Management
Total
$ 50,000 Total $ 1,471,000
$ 1,147,100
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 388 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Sewer System Management Plan Update 5-Year Update Capital Request Update of the City's Sewer System Management Plan consistent with State 5-year requirements Description (Summary):

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Wastewater
Estimated Total Capital Request
Cost $ 15,000 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
$ 0
FY
2025/2026
$ 0
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 15,000 $ 15,000
CC $ 15,000 CC CC CC CC CC $ 15,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 389 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The San Marino Sewer System Management Plan (SSMP) is a state-required operations and maintenance manual for the City's wastewater collection system. State regulations necessitate a review and update of the polices and procedures every 5 years. This work is best performed by an outside engineering expert. As the most recent update was completed in 2019, an update of the SSMP will need to be completed during FY 23-24.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 15,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 15,000
General Fund (101)
Other: TDA
Total $ 15,000
Total $ 15,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 390 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name: Trash Capture Filter Program
Capital Request
Description (Summary):

Installation of trash capture filters in City catch basins to improve stormwater quality Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Stormwater
Estimated Total Capital Request
Cost $ 100,000 Ongoing Program Labor Source Contractor
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
$ 0
FY
2027/2028
$ 0
Estimated
Total
$ 100,000 $ 100,000 $ 100,000 $ 300,000
MW $ 100,000 MW $ 100,000 MW $ 100,000 MW MW MW $ 300,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
PAGE 391 of 1107

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This is the coninuation of a program for the installation of trash capture filters in drainage inlets citywide.

This program helps to improve stormwater quality to ensure compliance with regulations from the State Water Board. The City has approximately 180 catch basins that require the installation of a screen to prevent trash and other objects from entering into the storm drain system and polluting the stormwater.

These installations would be phased in over a multi-year period, and would be funded entirely using money from Measure W.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 100,000
General Fund (101)
Other: Measure W $ 100,000
Total $ 100,000
Total $ 100,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 23-24
Description of General Fund Costs
PAGE 392 of 1107
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PAGE 394 of 1107
Legal Requirements and Budget Policies
The City of San Marino Municipal Code Section 02.03.04 I. establishes that the City Manager shall have the power to “prepare, submit and recommend to the Council the annual operating and capital improvements budget.”
The City Manager publishes as a component of the annual budget: (1) a long-range projection for General Fund activities and operations, and (2) a long-range capital improvement program, identifying, at a project level, sources of current and future funding.

All funds utilize the “modified accrual” basis of budgeting. Revenues are recognized when they become measurable and available. Revenues are considered available when they are collectible within the fiscal year or soon enough thereafter (within 60 days following year-end) to pay liabilities of that fiscal year. Expenditures are recognized when an event or transaction is expected to draw upon current spendable resources. Budgets for all but one City fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). The Capital Equipment Fund is a proprietary fund and utilizes the modified accrual basis of budgeting and the accrual basis of accounting.

The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Per City Council policy adopted in May 2018 for the Capital Equipment Fund, this fund must operate on an essentially break-even basis over time, and shall recover the full cost of providing services over time (including and especially depreciation). The City shall employ transfers in from the General Fund as necessary to harmonize the cost reimbursement nature of the fund.

Per City Council policy adopted in September 2018 for the Donations to City Fund, the City shall maintain systems of accounting and budgetary monitoring that manage excess balances between fiscal years of donations received by the City. The City Manager shall authorize accumulated excess balances to be carried between fiscal years as an assignment against General Fund fund balance.

Section 02.03.04 H. of the Municipal Code requires the City Manager to “keep the Council advised as to the financial conditions and needs of the City.” During the operating year, the City Manager publishes, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

PAGE 395 of 1107
BUDGET CALENDAR: FY 2023-24
Potential FY 2023-24 Priority Initiatives January 27 (F) •
•
•
Council will offer feedback on which future CIP items are most desirable, adding any new suggestions Department Head will present to Council new Operational Priority Initiatives Community engagement between January 21 and February 11 to gain input on additional potential priority initiatives
FY 2022-23 Midyear Review, Five Year Financial Forecast, and FY 2023-24 Projections
February 8 (W)
• Presentation of the FY 2022-23 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2023-24, and updated long term financial projection(s) Selection of FY 2022-23 Priority Initiatives February 24 (F) •
•
•
Council will receive brief (1-2 sentences) summaries of all proposed items Council will select priority initiatives for the next year (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate)
Capital Improvement Plan (CIP) Presentation March 24 & 31 (F) •
•
Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 21 & 28 (F) •
•
Departments will present Programs, Goals, and Metrics
Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan June 14 (W) •
•
Presentation of the proposed budget and CIP
Adoption of budget by Council
Final Budget & CIP Adoption - Only If Needed June 30 (TBD) Last Updated May 8, 2023 PAGE 396 of 1107
Fund Descriptions
Funds are used in governmental accounting to demonstrate accountability for resources that may be restricted for particular purposes. Following are descriptions of the purpose of each of the 30 individual funds appearing in the FY 2023-24 San Marino budget. (The number following the name of each fund corresponds to the number assigned in the City’s accounting system for the fund.) General Fund Group
General Fund (101) - The General Fund is the principal cost center for the City’s basic services.

Revenues that are not restricted for any particular purpose are accounted for in the General Fund. The primary revenue source for this fund is the collection of property taxes.

Public Safety Fund (103) – This fund is the cost center for Police and Fire Services. The primary revenue source for this fund is the Public Safety Parcel Tax.

Fourth of July Event and San Marino Center Funds (104 & 105) – These funds are separated for the purpose of tracking their rate of cost recovery from fees. They are not officially “enterprise funds”, as the City Council has not designated them as such.

Donations to City Fund (281) – The City receives donations intended for particular programs, mostly Library and Recreation.

American Rescue Plan Fund (245) – This fund is to track revenues received from the Federal Government from the American Rescue Plan Act as well as costs to respond to the COVID-19 pandemic and promote economic recovery.

Workers’ Compensation and General Liability Insurance Funds (595 & 596) – These funds are used to track costs associated with risk management activities.

Special Revenue Funds
Gas Tax Fund (202) – This fund is used to record the receipt and disbursement of gas tax subventions from the State of California. Cities are allocated a share of the revenues derived by the State from taxes on gasoline, which may only be spent on construction, improvement and maintenance of public streets and street engineering services.

Community Development Block Grant (CDBG) Fund (204) – This fund is used to record the receipt and disbursement of CDBG funds from the U.S. Department of Housing and Urban Development. These funds are allocated to cities on a formula basis and must be used for programs and projects that primarily benefit low and moderate income people. The City has used these funds to install handicapped access at various public facilities, to provide housing rehabilitation grants to low and moderate income households, and for senior programs.

County Park Prop. A Fund (206) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles which were created by voter approved bond issues under the PAGE 397 of 1107
Safe Neighborhood Parks Proposition in 1992 and 1996 for the development and refurbishment of parks. They are allocated to cities on a formula basis.

Prop. A Transit Fund (207) – This fund is used to record the receipt and disbursement of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 25% of the monies generated by the tax are returned to local agencies to be used for public transportation services. This money funds the Dial-a-ride, recreation, athletic trip and merchant transportation services.

Drought Education Fund (209) - This fund is used to record the receipt and disbursement of water fines and water conservation education expenditures.

Air Quality Fund (212) - This fund is used to record the receipt and disbursement of funds received from the motor vehicle registration fee collected by the State of California and must be used for programs that reduce motor vehicle emissions. The City has used these funds for the purchase of alternative fuel vehicles and other vehicle emission reduction projects.

Surface Transportation Program, Local (STPL) Fund (213) - This fund is used to record the receipt and disbursement of funds received from the State of California through the Metropolitan Transportation Authority (MTA), and must be used for street improvements on certain major streets within the City.

Transportation Development Act (TDA) Fund (214) - This fund is used to record the receipt and disbursement of funds received from the State of California through MTA, and must be used for projects that promote pedestrian uses and bikeways.

Prop. C Transit Fund (215) – This fund is used to record the receipt and disbursement of a portion of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 20% of the monies generated by the tax are returned to local agencies to be used for public transportation purposes and maintenance of streets “heavily used by public transit”.

PEG Fees Fund (216) – This fund is used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.

Asset Seizure Fund (217) - This fund is used to record the receipt and disbursement of funds received from assets seized by state and federal courts and awarded to the local law enforcement agencies that lead to the seizure.

Used Oil Grant Fund (221) – This fund is used to record the receipt and disbursement of funds received from the State of California for programs that reduce the potential for illegal disposal of used oil. The City will use the funds to purchase catch basin screens for its storm drain system.

OTS Grant Fund (223) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that make California roadways safe for all users. The City will use the funds to improve and streamline traffic collision database systems as well as add programs to deter distracted driving as well as impaired driving due to alcohol and drugs.

PAGE 398 of 1107
California Recycling Grant Fund (226) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that promote the recycling of waste materials.

Citizens’ Option for Public Safety (COPS) Grant Fund (Supplemental Law Enforcement Services Fund) (233) - This fund is used to record the receipt and disbursement of funds allocated by the State of California, and must be used for front line law enforcement expenditures.

Homeland Security Grant Fund (240) - This fund is used to record the receipt and disbursement of funds allocated by the Federal Emergency Management Agency, and must be used for front line law enforcement capital expenditures that are approved by the County of Los Angeles.

Los Angeles County Measure R Fund (243) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved sales tax in 2008. These funds are allocated based on the point of sale, and must be used for transportation projects.

Measure W Clean Water Fund (246) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles related to a 2018 voter approved parcel tax that allows for the collection of 2.5 cents per square foot of impermeable area. These funds must be used for stormwater capture projects and programs.

Los Angeles County Measure M Fund (247) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved measure in 2016. These funds must be used for transportation projects.

Capital Projects Fund
Capital Projects Fund (394) – This fund is used for investment in capital projects. The Capital Projects Fund relies upon transfers in from the General Fund.

Debt Service Fund
Debt Service Fund (401) – This fund is used to track the debt service activity of the City’s bond and loan liabilities.

Internal Service Fund
Capital Equipment Fund (591) – This fund is used to account for the City’s capitalized equipment.

Cost allocations are charged to the operating funds based on the depreciation of the equipment that they use. These allocations are shown as an operating expenditure in the operating departments and revenue in the Capital Equipment Fund. The intention is to accumulate funds equal to the accumulated depreciation of all City-owned capitalized equipment.

PAGE 399 of 1107
Community Profile
Government:

Date of Incorporation:

City Type:

City Council – City Manager
April 13, 1913
General Law
Area: 3.77 Square Miles
Population: 11,780 as of January 1, 2023
Registered Voters: 9,120, or 77% of City Population
Demographics: 64.6% Asian, 30.1% White, 2.4% Two or more races, 2.9% Other Median Age: 45.4 years
Average household income: $232,829
Owner-occupied housing unit rate: 84.5%
Median Housing Value: $2,000,000+
Types of Structure: 98% single unit
Major Industries: Professional, Scientific, & Technical Services; Health Care & Social Assistance; Finance & Insurance; Arts, Entertainment, & Recreation; Management, Administrative, & Waste Management Services Business Licenses:

Parks:
4,740 Active Licenses
Lacy Park
Libraries: Crowell Public Library
Police Services:

Fire Services:

Public Works:

City-Owned and Operated, 1 Station
City-Owned and Operated, 1 Station
119.5 Lane Miles; 2 Miles Public Alleys; 15 Signalized Intersections; 100 Miles Sidewalk; Approximately 2,300 Street Lights; Approximately 3,000 Street Signs; 7 Public Parking Lots; 1 Bridge; Approximately 7,800 Street Trees; Approximately 800 Park Trees; 376 Drainage Inlets; 223 Storm Drain Manholes; 1,251 Sewer Manholes; 50.8 Miles Sewer Connection Lines; 65,000 Square Feet Civic Building
Transportation: Local MTA Bus Service; Dial-A-Ride Van Service; Recreational Services Bus Transportation; Direct Subsidy to School District Transportation for Athletic Teams
PAGE 400 of 1107
PAGE 401 of 1107
History of San Marino
Before European explorations of California by the likes of Cabrillo, Portola and Anza, before the Spanish colonial area, and before the development of the California Mission system, the land now known as the San Gabriel Valley was inhabited by the Tongva indigenous peoples. The Tongva were later to be known as Gabrilenos.

Present-day San Marino was part of the ranch lands San Gabriel Mission Arcangel, originally founded by Spaniards of the Franciscan order in 1771. The grist mill for the Mission, “El Molino Viejo” – built in 1816 and generally referenced today as the Old Mill -- remains a prominent historical site, and has for several years functioned under the sponsorship of the City’s municipal government.

When Mexico achieved independence from Spain in 1821 and assumed general political and military control of Southern California, the Mission system was disassembled and secularization and economic re-ordering followed. While patterns of land and water source ownership were often complicated, the Mexican government encouraged settlements through land grants and concessions to private claimants.

The primary portions of San Marino were included in an 1830 land grant to Scotsman Hugo Reid and his wife Victoria, a native Gabrielino. Upon Hugo Reid’s death in 1852, Victoria named her rancho “Rancho Huerta de Cuati,” giving distinction to its produce-farm function.

In 1854, Benjamin D. “Don Benito” Wilson took possession of Mrs. Reid’s rancho. Later, Wilson deeded a portion of his land to his daughter Maria de Jesus. She would marry James de Barth Shorb, who renamed the property San Marino Rancho after his grandfather's plantation in Emmitsburg, Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The Shorbs built a house on the San Marino rancho now occupied by the renowned Huntington Library and Gardens. Henry Huntington purchased the Shorb property in 1903. In 1913 the ranchos of Huntington, Wilson and Patton, together with the subdivided areas of smaller land holdings, such as Stoneman, White, and Rose, incorporated as the City of San Marino. In all, a total of 10 former ranchos are part of the City’s current corporate boundaries.

The first mayor was George S. Patton, Sr. Patton also served as Los Angeles County District Attorney and as the first City Attorney for the City of Pasadena. His son was the famous World War II general and legendary tank commander, “Old Blood and Guts” George S. Patton.

PAGE 402 of 1107
San Marino’s City Seal
In the 1850s, the rancho of James de Barth Shorb was renamed San Marino Rancho, a designation taken from his grandfather's plantation in Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The San Marino Republic was named after a Dalmatian stone-cutter, by the name of Marinus (“of the sea”), who fled from his home on the Dalmatian Island of Rab in 297 AD at the time of a Turkish invasion, and took refuge among the rocky crags of Monte Titano, situated on the Italian peninsula with a view of the Adriatic Sea. In 1085, the Monastery at Mt. Titano canonized Marino and changed his name to San Marino (Saint Marino).

Our high school nickname, "The Titans," captures the life force of Monte Titano.

The San Marino seal contains the three summits of Mt. Titano, upon each of which reposes a tower, fortified with walls built from native rock and capped with a bronze plume, all surrounded by a heartshaped scroll with two roundels and a lozenge (of unknown significance) at the top. Underneath the left side is a graceful palm frond and underneath the right side, a branch from an orange tree.

PAGE 403 of 1107
Summary of Audited Financial Statements – Last Five Years The City’s budget is one of the two most significant financial documents produced during the fiscal year. The budget includes both historical data as well as projections and estimates for the fiscal year not yet completed and the next fiscal year. The City’s audited annual comprehensive financial report comprises the other significant financial document produced during the year.

While the financial statements in the annual comprehensive financial report contain only historical financial information, they have been audited by an independent certified public accounting firm in accordance with generally accepted accounting principles.

Following are summaries of three individual financial statements included within the annual audited annual comprehensive financial report. They provide a summary of the City’s financial activity from the past five years.

Statement of Citywide Net Position
The Statement of Net Position is one of the City’s government-wide financial statements. It is designed to provide readers with a broad overview of the City’s finances at a particular point in time (fiscal year-end) in a manner similar to private-sector business. It utilizes full accrual accounting, similar to private enterprises, and includes the value of all of the City’s assets and liabilities, both short-term and long-term, including pension and Other Post- Employment Benefits (OPEB) liabilities. The “bottom line” is the net position of the City – the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

The five-year trend shows a positive net position for the City gradually improving except for one year. In FY 2019-20, net position decreased $0.5 million as a result of the COVID-19 pandemic.

General Fund Balance Sheet
The City’s General Fund accounts for over 89% of the City’s financial activity. Similar to the Statement of Net Position, this statement also measures financial position at fiscal year end.

However, only short-term assets and liabilities are accounted for in this presentation. The fund balance amount shown in this financial statement is the difference between assets and liabilities, and is an important measurement indicating both nonspendable assets and resources available for appropriation in future years. Portions of fund balance are restricted or committed for particular purposes, but the largest portion is unassigned.

The five-year trend shows an increasing amount of assets and unassigned fund balance except for one year. In FY 2019-20, both assets and unassigned fund balance declined as a result of the $5.0 million transfer to the Capital Projects Fund to fund future capital projects.

PAGE 404 of 1107
General Fund “Income Statement”
The Statement of Revenues, Expenditures and Changes in Fund Balance for the General Fund is its “income statement” and measures the change in financial position for the fiscal year.

Historical revenue and expenditure performance is perhaps the most important element in budgeting planning – and long range planning. San Marino’s General Fund “income statement” combines the financial activity of eight different individual funds maintained for budgeting purposes into the General Fund for the purposes of the audited financial statements.

The five-year trend shows an excess of revenues over expenditures of between $3.9 million and $5.7 million per year. In FY 2017-18, the $15.1 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 44% of annual revenues. In FY 2019-20, the $5.0 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 53% of annual revenues. In FY 2020- 21, the $2.95 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 55% of annual revenues. In FY 2021-22, the $2.35 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 53% of annual revenues.

PAGE 405 of 1107
Summary of Citywide Net Position - Last Five Years
FY 2017-18
Audited
FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
Assets:

Cash and Investments $ 29,073,856
1,407,695
194,032,139
101,007
$ 35,798,037
1,189,296
193,203,453
99,606
$ 38,839,049
1,462,453
192,831,880
527,654
$ 39,857,236
1,389,816
193,865,532
489,684
$ 41,368,244
Receivables 1,763,100
Capital Assets
All Other
195,582,711
1,694,611
Total Assets 224,614,697 230,290,392 233,661,036 235,602,268 240,408,666 Deferred Outflows of Resources:

Deferred Pension-Related Items
Deferred OPEB-Related Items
8,623,301
185,544
7,629,729
277,720
7,702,504
657,784
8,152,048
2,317,477
8,501,480
2,402,378
Total Deferred Outflows of Resources 8,808,845 7,907,449 8,360,288 10,469,525 10,903,858 Liabilities:

Current Liabilities
Net Pension Liability
OPEB Obligation/Liability
All Other
1,370,808
29,738,565
5,683,301
5,327,552
3,307,417
29,894,997
5,657,580
3,413,819
3,884,739
32,573,549
6,310,545
3,641,761
3,397,233
35,674,715
8,020,865
3,358,991
5,075,074
22,526,953
6,983,440
2,676,819
Total Liabilities 42,120,226 42,273,813 46,410,594 50,451,804 37,262,286 Deferred Inflows of Resources:

Deferred Pension-Related Items
Deferred OPEB-Related Items
2,308,485
589,830
2,010,038
734,128
2,347,386
630,717
1,854,975
527,306
16,859,518
1,940,512
Total Deferred Inflows of Resources 2,898,315 2,744,166 2,978,103 2,382,281 18,800,030 Net Position:

Net Investment in Capital Assets
Restricted
194,032,139
2,580,542
193,203,453
4,136,997
192,831,880
4,268,833
193,865,532
4,559,427
195,581,766
5,411,318
Unrestricted (8,207,680) (4,160,588) (4,468,086) (5,187,251) (5,742,876) Total Net Position $ 188,405,001 $ 193,179,862 $ 192,632,627 $ 193,237,708 $ 195,250,208 PAGE 406 of 1107
Summary of General Fund Balance Sheets - Last Five Years FY 2017-18
Audited
FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
Assets:

Cash and Investments $ 12,148,777
1,162,033
172,425
$ 17,619,956
919,654
77,713
$ 16,474,422
1,262,404
97,402
$ 16,915,738
1,160,928
104,708
$ 18,360,425
1,635,455
1,397,727
Receivables
All Other
Total Assets $
$
13,483,235 $
$
18,617,323 $
$
17,834,228 $
$
18,181,374 $
$
21,393,607
Liabilities:

Current Liabilities 1,033,718
-
1,267,964
-
2,180,369
-
1,640,097
-
3,145,366
Deferred Inflows of Resources 27,176
Fund Balances:

Nonspendable
Restricted
88,202
-
90,803
-
72,443
-
72,364
-
307,611
1,359,882
Committed 191,752 274,377
12,169,563
12,449,517
250,984
17,007,572
17,349,359
310,063
15,271,353
15,653,859
304,036
16,164,877
16,541,277
Unassigned 16,279,195
18,221,065
Total Liabilities, Deferred Inflows of
Resources and Fund Balances $ 13,483,235 $ 18,617,323 $ 17,834,228 $ 18,181,374 $ 21,393,607 PAGE 407 of 1107
Summary of General Fund "Income Statements" - Last Five Years Statement of Revenues, Expenditures and Changes in Fund Balance FY 2017-18
Audited
FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
Revenues $ 27,879,556 $ 28,947,615 $ 28,766,529
24,899,136
$ 29,643,955
25,049,645
$ 30,930,837
Expenditures 22,631,466 23,293,766 26,408,894
Excess / (Deficiency) 5,248,090 5,653,849 3,867,393 4,594,310 4,521,943 Other Financing Sources (Uses)
Total Transfers In
Transfers Out:
800 172,690 281,184 341,774 -
Capital Projects
Debt Service
(15,052,005) -
(821,224)
(103,051)
-
(5,000,000) (2,950,000) (2,350,000)
(788,170) (846,587) (513,729) (513,729)
Capitalized Equipment
CDBG
(508,755) -
-
-
-
(584,937) -
-
-
-
-
-
-
-
County Park Bond -
Leases
(2,422)
- 21,574
Total Other Financing Sources (Uses)
Net Change in Fund Balances
(16,348,130)
(11,100,040)
12,169,563
(754,007)
4,899,842
(5,565,403)
(1,698,010)
15,271,353
(3,706,892)
887,418
(2,842,155)
$ 1,679,788
$
$
$
$
$
$
$
$
Unassigned Fund Balance, End of Year 17,007,572 16,164,877 $ 16,279,195 Unassigned Fund Balance as % of Revenue 44%
54%
59%
73%
53%
61%
55%
65%
53%
Unassigned Fund Balance as % of Expenditures 62%
NOTE: For the audited financial statements, eight individual budgetary funds are combined into the General Fund:

General Fund
Public Safety Fund
Fourth of July Event Fund
San Marino Center Fund
Donations Fund
American Rescue Plan Fund
Workers Compensation Fund
General Liability Fund
PAGE 408 of 1107
The Property Tax In San Marino
The Context
San Marino can be considered a “property tax city.” The property tax makes up an average of almost 2/3rds of every dollar collected in the City’s General Fund. This is an exceptionally high ratio of property tax collections to total revenue collections.

The reason is twofold. One, San Marino’s residential and business properties have a high assessed valuation; and, two, the allocation of paid property taxes that is retained by the City, 23.64%, is the third-highest rate of local retention among the 88 cities in Los Angeles County.

History
The property tax in California dates back to the year California became a state: 1850. For the first 60 years, until the turn of the 19th Century, the property tax was a state tax; however, in 1910 the Separation of Sources Act made the property tax a local government revenue source and established the principle of separate revenue sources for state and local governments.

In 1978, Proposition 13 (officially named the People’s Initiative to Limit Property Taxation) was enacted by means of initiative power – causing an amendment to the California Constitution. Proposition 13 limited the tax rate to 1% of a property’s cash value after rolling back property values to 1975-76 levels.

Annual increase in property values is limited to the rate of inflation or 2%, whichever is less.

The property tax is an ad valorem tax. In technical terms, Proposition 13 modified the ad valorem nature of the tax to an acquisition-value property assessment system.

Proposition 13 Consequences
As a result of the adoption of Proposition 13’s passage into law, property tax revenues distributed to local governments were cut by nearly 60%. The unintended consequence of Proposition 13 was a transfer of authority to administer property taxes to Sacramento. The State had to step in to determine how the new 1% rate would now be apportioned among all the local taxing entities in the State. It was determined that local entities would share in the 1% revenue based on their proportionate tax rates in effect preceding the passage of Proposition 13. In the following years the State would revenue share with local governments – an action now known as the “bail out” -- to provide fiscal relief for this dramatic reduction in local revenues. The bailouts were short-lived, however, when the State began to regularly experience budget shortfalls of their own in the 1990’s.

The property tax remains the largest revenue source in most communities, competing with the sales tax for the top spot. This is not the case in San Marino: the sales tax contributes a small fraction of the City’s revenue base. Moreover, the City’s residential character, together with its limited business zoning, provides few opportunities to increase sales tax revenue for the City. The City is likely to remain heavily dependent on local property values and property tax revenue in the coming years.

PAGE 409 of 1107
Historical Growth in Collections
The annual increase in property values for properties that do not change hands is limited by Proposition 13 to the rate of inflation or 2%, whichever is less. A summary of the change in San Marino collections (shown below) demonstrates that the growth in collections has been greater than 2% per year. In fact, the average annual growth over the past five audited years is 5.19%.

Property Tax History
Growth in Collections Over
Prior Year
Property Tax
as % of
Year Measurement
Audited
Amount $ % All GF Revenue
Fiscal Year 2015-16
Fiscal Year 2016-17
Fiscal Year 2017-18
Fiscal Year 2018-19
Fiscal Year 2019-20
Fiscal Year 2020-21
Fiscal Year 2021-22
Fiscal Year 2022-23
Fiscal Year 2023-24
$ 13,253,014
13,936,746
14,703,953
15,767,853
16,475,820
17,378,503
17,945,192
19,015,000
20,060,825
62%
63%
62%
66%
69%
69%
69%
66%
64%
Audited 683,732 5.16%

5.50%

7.24%

4.49%

5.48%

3.26%

5.96%

11.79%
Audited 767,207
1,063,900
707,967
Audited
Audited
Audited 902,683
Audited 566,689
Projected
Estimated
1,069,808
2,115,633
Growth beyond the 2% annual increase expectation is attributable to new construction (that adds to the existing assessed valuation base) and property sales (that trigger re-assessment of taxable property value to current market value).

Property Taxes Retained by the City
Before Proposition 13 became law, California governments set an annual property tax rate (mill rate) each year. The rate could vary each year. After Proposition 13 became law, the three-year average tax levy rate became permanent for each agency. This means that those agencies that assessed a high levy retained the high levy rate, and agencies that set a low levy rate retained the low levy rate.

Because San Marino relies primarily on the property tax to support municipal services, it should come as no surprise that San Marino assessed a high levy prior to Proposition 13. This translates today into a high retention rate for the taxes paid by property owners. With each $1.00 paid by the taxpayer, the City gets back $0.24.

The summary below shows that San Marino has the 3rd highest rate of retention in Los Angeles County.

PAGE 410 of 1107
Los Angeles County
General Fund Retention of Property Tax Payments
Rank Ci ty Retention
1 2
Ci ty of Los Angeles
Ci ty of South Pasadena
City of San Marino
Ci ty of Pomona

26.29%

24.00%

23.64%

23.35%

21.91%

21.66%

21.09%

20.30%

18.47%

18.16%
3 4
5 Ci ty of Sierra Madre
Ci ty of Long Beach
Ci ty of Pasadena
6 7
8 Ci ty of Hermosa Beach
9 Ci ty of Burbank
10 Ci ty of La Verne
Attribution is given to Hdl Coren & Cone for much of the historical and contextual property tax information presented herein.

PAGE 411 of 1107
The Public Safety Parcel Tax
Beginning in 1980, San Marino voters have repeatedly approved a parcel tax for public safety services.

The County of Los Angeles refers to the parcel tax as a direct assessment. The parcel tax is non ad valorem, meaning that the tax is based on a per-parcel rate that varies based on city designated zone where the parcel is located -- not on the value of the property. A parcel tax based on property value would violate Proposition 13.

Parcel taxes require two-thirds voter approval. Parcel taxes are less common in cities and more common in school districts and special districts.

Use of Proceeds
For FY 2023-24, parcel tax rates will increase 3% from FY 2022-23 levels. The parcel tax will generate approximately $3.5 million for the operations of the Police and Fire departments. The tax does not fully fund the departments, however; the tax supports approximately 22% of their operating costs. The remaining portion of Police and Fire funding comes from other Police and Fire functional revenues and transfers from the City’s General Fund. The necessary transfer from the General Fund is estimated at $11.3 million.

The accounting records for the parcel tax are kept separate from the General Fund.

Historical Collections
The parcel tax changes from year to year according to the levy rate imposed by the City Council and, to a lesser degree, by the change in the total number of assessed parcels in the City. As shown in the following table, over the past eight years, the parcel tax has funded between 24% and 29% of total Police and Fire operating costs.

Public Safety Tax History
Growth in Collections Over
Prior Year
Property Tax
as % of
Year Measurement
Audited
Amount
2,938,883
$ % Public Safety Fund
Fiscal Year 2015-16
Fiscal Year 2016-17
Fiscal Year 2017-18
Fiscal Year 2018-19
Fiscal Year 2019-20
Fiscal Year 2020-21
Fiscal Year 2021-22
Fiscal Year 2022-23
Fiscal Year 2023-24
29%
26%
29%
29%
27%
26%
27%
24%
22%
Audited 3,093,737
3,220,338
3,357,200
3,431,755
3,426,827
3,421,901
3,422,818
3,528,294
154,854 5.27%

4.09%

4.25%

2.22%
-0.14%
-0.14%

0.03%

3.11%
Audited 126,601
136,862
74,555
(4,928)
(4,926)
917
Audited
Audited
Audited
Audited
Projected
Estimated 106,393
PAGE 412 of 1107
RESOLUTION NO. R-23-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2023-24 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2023-24 beginning on July 1, 2023; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on January 27th, February 24th, March 24th, March 31st, April 21st, and April 28th, 2023; and WHEREAS, on June 14th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2023- 2024, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on June 14th, 2023 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2023-2024 beginning July 1, 2024 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $39,607,214; total proposed expenditures, from all funds and sources, are $49,237,975; and total transfers in/out between funds are $13,553,609.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.

PAGE 413 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-17

PAGE TWO
PASSED, APPROVED AND ADOPTED this 14th day of June, 2023. ________________________________

STEVE TALT, MAYOR
ATTEST:
_______________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SAN MARINO
)
) ss.
)
I, HEREBY CERTIFY that the foregoing Resolution No. R-23-17 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

CHRISTINA BAKER

CITY CLERK
PAGE 414 of 1107
RESOLUTION NO. R-23-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2023-24
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year, and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 11 of Ordinance No. O-19-1351.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2023-24 Appropriations Limit are the City population change of -0.62% and the change in California Per Capita Personal Income of 4.44%.

SECTION 2. The FY 2023-24 Appropriations Limit for the City of San Marino for the Fiscal Year 2023-24 is hereby determined to be $33,225,916 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2023-24 Proposed Budget that are subject to the limit total $27,598,190, representing an amount that is 83% of the limit.

PASSED, APPROVED AND ADOPTED this 14th day of June, 2023. _______________________________

STEVE TALT, MAYOR
ATTEST:
__________________________

CHRISTINA BAKER,

CITY CLERK
PAGE 415 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-18

PAGE TWO
I HEREBY CERTIFY that the foregoing Resolution No. R-23-18 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________

CHRISTINA BAKER,

CITY CLERK
PAGE 416 of 1107

EXHIBIT A
City of San Marino
Fiscal Year 2023-24
Gann Appropriations Limit Calculation
2022-23 Base Limit: $ 28,612,153
2023-24 Change in CA Per Capita Income
2023-24 Change in City Population:

4.44%
-0.62%
2023-24 Combined Adjustment Factor
2023-24 Limit Before Voter Approved Override

1.0379
29,697,622
3,528,294
$
2023-24 Voter Approved Override - Public Safety Parcel Tax $ 2023-24 Appropriations Limit $ 33,225,916
2023-24 Amount Subject to Appropriations Limit
2023-24 Percentage of San Marino Appropriations Subject to Limit $ 27,598,190
83%
PAGE 417 of 1107

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in non-residential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2023-24 Appropriations Limit was adopted by resolution on June 14, 2023 as required by the California Government Code. The City’s FY 2023-24 appropriations limit is $33,225,916 and its appropriations subject to limitation is $27,598,190.

The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $5,627,726, and appropriations subject to limitation are 83% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2023-24 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

FY 2023-24 is the fifth consecutive year that the population factor used to adjust the City’s annual appropriations limit is negative. If this trend continues, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.

PAGE 418 of 1107
City of San Marino
Schedule of Fees for Service - Fiscal Year 2023-24
Community Development:
$3,235 per application
plus surety bond to ensure performance
S-001
S-002
S-003
MAJOR CONDITIONAL USE PERMIT plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $1,525 per application
plus surety bond to ensure performance

MINOR CONDITIONAL USE PERMIT

MAJOR VARIANCE REVIEW
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $2,615 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $1,345 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $170 per application
S-004
S-005

MINOR VARIANCE REVIEW

MINOR EXCEPTION REVIEW
$865 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $585 per application
S-006 MAJOR DESIGN REVIEW
S-007
S-008
S-008A
S-008B
S-009
S-010
S-011
MINOR DESIGN REVIEW plus penalty fee equal to 5% of valuation or $2,500, whichever is greater ADMINISTRATIVE DESIGN REVIEW $305 per application

ACCESSORY DWELLING UNIT PERMIT

PRELIMINARY ZONING CLEARANCE

MAJOR PLOT PLAN
$45 per application
$60 per application
$240 per application
MINOR PLOT PLAN $100 per application
ENVIRONMENTAL NEGATIVE DECLARATION $865 per application $10,000 deposit with charges at the fully allocated hourly rates for all personnel S-012 ENVIRONMENTAL IMPACT REPORT REVIEW involved plus any outside costs. 3-4 lots - $2,935 per map plus $2,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
S-013
S-014

TENTATIVE MAP REVIEW

LOT SPLIT REVIEW
$2,935 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
$320 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
S-015
S-016
S-017
S-018
S-019
S-020
S-021

LOT LINE ADJUSTMENT/LOT MERGER

REVERSION TO ACREAGE REVIEW

AMENDED MAP REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel CITY BOUNDARY CHANGE REVIEW involved plus any outside costs.

ANNEXATION REQUEST REVIEW
SPHERE OF INFLUENCE AMENDMENT REV.

SPECIFIC PLAN REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

PAGE 419 of 1107
$5,000 deposit with charges at the fully allocated hourly rates for all personnel S-022
S-023

SPECIFIC PLAN AMENDMENT REVIEW

GENERAL PLAN AMENDMENT REVIEW
involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel S-024
S-025
S-026
S-027
S-028
S-029
S-030
S-032
S-033
S-035
S-036
CHANGE OF ZONE REVIEW involved plus any outside costs.

MODIFICATION TO COND. USE PERMIT

MODIFICATION TO VARIANCE
MODIFICATION TO PC/DRC DESIGN REV.

MODIFICATION TO ADMIN DESIGN REVIEW

PARKING REVIEW
$1,030 per application
$1,030 per application
$190 per application
$120 per application
$470 per application
PAVING PERMIT $470 per application
TEMPORARY USE PERMIT $170 per application
SIDEWALK DINING PERMIT $310 per application

DUMPSTER ENCROACHMENT PERMIT

TREE REMOVAL PERMIT - PRIVATE
$105 per application
$415 per application
$2,000 deposit with charges at the fully allocated hourly rates for all personnel S-038
S-039
S-040
S-041

BUILDING RELOCATION REVIEW
RESIDENTIAL CERT. OF COMPLIANCE

TITLE COMPANY ZONING LETTER

LEAF BLOWER PERMIT
involved plus any outside costs.
$70 per application
$40 per letter
$20 per permit
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$130 per application
S-043
S-044
S-045

STUDY REVIEW

PLANNING EXTENSION OF TIME
PUBLIC NOTICE MAILING $70 per mailing
Story Poles - $1,000 deposit
S-045A
S-046
S-047
S-048
S-049
S-050
S-051
S-052
S-053
S-053A
S-054
S-056
S-056A

PROJECT STORY POLE/ON-SITE NOTICING

APPEAL TO THE CITY COUNCIL
On-Site Poster - $75 per poster
$905 per appeal

APPEAL TO THE PLANNING COMMISSION
APPEAL TO THE DESIGN REVIEW COMM.

APPEAL OF PRIVATE TREE REMOVAL PRMT

WINDOW/ROOF MAT'L CHANGE ADMIN REV

WINDOW CHANGE ADMIN REVIEW

PARKWAY LANDSCAPE PLAN ADMIN REVIEW

WIRELESS COMMUNICATION ADMIN REV

UNINHABITED PROPERTY REGISTRATION

COPY OF CITY MAP
$905 per appeal
$680 per appeal
$545 per appeal
$60 per application
$60 per application
$70 per application
$40 per application
$125 per parcel
$17 plus actual copy costs
GENERAL PLAN MAINTENANCE 7% of all Building/Plumbing/Mechanical/Electrical permit fees 7% of all Building/Plumbing/Mechanical/Electrical permit fees Infraction Under Government Code section 36900(b):

First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year

COM DEV TECHNOLOGY SURCHARGE
Violation of local building and safety codes:

First violation - not exceed to $130
Second violation of same ordinance - not to exceed $700 within one year Each additional violation of same ordinance - not to exceed $1,300 within one year
S-056B
S-057
ADMINISTRATIVE FINE Second violation of same ordinance - not to exceed $200 within one year BUILDING PLAN CHECK/INSPECTION Charge 90% of the LA County fees.

Building - $115 per application
S-058
S-059

CERTIFICATE OF OCCUPANCY

SPECIAL PERMIT INVESTIGATION
Fire - $140 per application
$195 per investigation
Residential - $240 per plan
Commercial - $325 per plan
S-100 FIRE PLAN REVIEW Each type of fire protection plan is charged separately.

PAGE 420 of 1107
Residential - $240 per plan
Commercial - $325 per plan
S-101
S-102
S-103
FIRE INSPECTION Each type of fire protection plan is charged separately.

FIRE RE-INSPECTION $145 per re-inspection
FIRE FLOW TEST WITNESS $240 per test
In Town Business - $100 per application
Out of Town Business - $25 application
Business Sticker - $1 each
Appeal to the City Council of City Manager Business License decision - $50 S-145 NEW BUSINESS REGULATION PROCESS. Duplicate Business License - $10 $15 per renewal
$1 per business sticker
Appeal to the City Council of City Manager Business License decision - $50 S-146 Duplicate Business License - $10
S-147
S-150

RENEW BUSINESS REGULATION PROCESS

BUSINESS LICENSE CHANGE OF ADDRESS

GARAGE SALE PERMIT
$8 per application
$8 per permit
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING 21 - 30 employees - $150.00 per year S-160 ESTABLISHMENTS OR PROFESSIONAL SERVICES 31 or more employees - $200.00 per year Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino 2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge S-161 BUSINESS LICENSE: CONTRACTORS Each Additional Vehicle - $25.00 each Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year
Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES Special Advertising - $50.00 per year 1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
S-163
S-164
BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) Vehicle stickers are required for each vehicle to be used in the City of San Marino.

ENVIRONMENTAL PLAN CHECK $160 per application
PAGE 421 of 1107
Police:

Burglary Alarm:

First three responses in a calendar year - No Charge
Fourth response - $100 Fifth response - $250
Sixth and subsequent responses - $500
Robbery Alarm:

First three responses in a calendar year - No Charge
Fourth response - $200 Fifth response - $500
Sixth and subsequent responses - $1,000
$15 per permit
S-069
S-070

POLICE FALSE ALARM RESPONSE
POLICE ALARM PERMIT - NEW Submitted after January 31 - additional $100 penalty $15 per permit
Second Year with no False Alarms in previous year - No Charge More than 60 days late - additional $100 penalty
One Night - $5
S-071
S-072

POLICE ALARM PERMIT - RENEWAL
OVERNIGHT PARKING PERMIT Long Term - $50
DUI/Arrestable Offense - $190 per vehicle
S-074 Other - $150 per vehicle
S-074A
S-075

VEHICLE IMPOUND/RELEASE

SCOOTER IMPOUND RELEASE

VEHICLE VERIFICATION SERVICE
$135 per scooter
$35 per vehicle
Resident or SMPD issued citation - No Charge
Non-Resident or non-SMPD issued citation - $35 per citation $15 per vehicle
S-076 CITATION SIGN-OFF SERVICE
S-077
S-078

AUTO REPOSSESSION PROCESSING

POLICE HOUSE WATCH
Fee is set by State law.
$5 per day
Fee is set by R-23-03:

New Application - $25
Renewal Application - $25
Amended Application - $10
LiveScan Fee at New Application - $113 ($93 DOJ Fee + $20 SMPD Roll Fee) LiveScan Fee at Renewal Application - $72 ($52 DOJ Fee + $20 SMPD Roll Fee) Psychological Exam at New Application -$150
Psychological Exam at Renewal Application -$0 ($150 if required) Processing Fee - $228.42 (3 Hours of Detective Time ($76.14/per Hour)) 20% of the license fee is collected upon filing of the initial application and is nonrefundable. The balance of the fee is collected on issuance of the license.

Local fees may increased by a Consumer Price Index (CPI) escalator. Fees charged or set by Department of Justice (DOJ) increase based on determinations by the DOJ.

S-079
S-080
S-081
S-084
S-085
S-086
S-087
S-088
S-089

CONCEALED WEAPON PERMIT

DUI EMERGENCY RESPONSE

POLICE CLEARANCE LETTER

FIREARMS DEALER PERMIT
Actual costs incurred for all responding personnel up to $12,000. $80 per application
Annual Fee - $255 per application plus any Department of Justice fees Annual Fee - $255 per application plus any Department of Justice fees $145 per application plus any Department of Justice fees $325 per application plus any Department of Justice fees $35 per sign

FORTUNETELLER PERMIT

MASSAGE THERAPIST PERMIT

POLICE BUSINESS BACKGROUND PERMIT

REMOVAL OF ILLEGAL SIGN
SPECIAL EVENT/PARADE PERMIT Based on a review by staff, an estimate of the fee will be determined.

PAGE 422 of 1107
S-090 SPECIAL EVENT STANDBY SERVICE Actual cost of the employee, minimum 4 hours Charge the fully allocated hourly rate for all responding personnel plus any outside S-091
S-092

SPECIAL POLICE RESP-UNLAWFUL GATHER

BOOKING SERVICE
costs.
$785 per booking
One year dog license: Spayed/Neutered - $25 Non-Spayed/Neutered - $60 Dog License Late Payment Penalty - $25
Lost Dog License Tag - $25
1st impound - $38
2nd impound - $88
3rd and subsequent impounds - $193
S-093
S-094
ANIMAL REGULATION Cats - $14
FINGERPRINTING ON REQUEST $20 per person
Non-Public Records Act Request - $20
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
$5 per photo/disc
S-095
S-096

POLICE REPORT COPY

POLICE PHOTOGRAPH/DISK COPY
Fees are set by the Courts:
$6 per 15 minutes plus $0.10 per page
Per Government Code, section 68096.1(b):
$150 per officer per day
S-097 DOCUMENT SUBPEONA
S-098
S-099

CIVIL SUBPEONA
Deposit determined by staff with charges at the fully allocated hourly rate for all CRIME ANALYSIS RESEARCH/FILE CREATE personnel involved plus any outside costs.

Per State Vehicle Code, Section 39004:

New - $4
Transfer - $2
Replacement - $2
S-114 BICYCLE REGISTRATION Renewal - $2
Fire:

S-104
S-105
S-106
S-106A
S-107
TENT FIRE INSPECTION $345 per permit

MOTOR VEH FUEL DISP STA FIRE REV

SPECIAL FIRE EQUIPMENT INSP/APPROVE

FIREWORKS DISPLAY REVIEW/INSPECTION
ENGINE COMPANY 3RD BUSINESS INSPECT
Charge actual contract costs
Charge the fully allocated hourly rates for all staff involved plus any outside costs. $585 per permit
$230 per third and subsequent inspections
First two responses in a calendar year - No Charge
Third response - $150
S-108
S-109
FIRE FALSE ALARM RESPONSE Fourth and subsequent responses - $300 NEGLIGENT INCIDENT FIRE RESPONSE Actual costs incurred for all responding personnel Charge the actual cost of clearing the lot plus $235 per hour for re-inspections due S-110 to non-compliance.

S-111

HAZARD/WEED ABATEMENT

FIRE INVESTIGATION
If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation.

The City charges the rates used by Los Angeles County.

In addition, the City charges the following fees:

Non-Resident No Transport Service at Scene - $100
Non-Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and drugs and S-112 EMERGENCY MEDICAL TRANSPORT medication at cost.

PAGE 423 of 1107
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
S-113
S-166

EMERGENCY INCIDENT REPORT COPY

SPECIAL EVENT STANDBY SERVICE
Each additional page - $0.20 per page
$120 per hour for a Fire Safety Officer, minimum 8 hours Recreation:

S-115 YOUTH SERVICES See Appendix D for Cost Recovery Detail See Appendix D for Cost Recovery Detail
See Appendix D for Cost Recovery Detail
See Appendix D for Cost Recovery Detail
See Appendix D for Cost Recovery Detail
See Appendix D for Cost Recovery Detail
Park Weekend Admission Fee - Non-Resident - $5
Park Group Activity Permit:

S-116 ADULT SERVICES
S-117 COMMUNITY EVENTS
S-118 CONTRACT RECREATION ACTIVITIES

RECREATION FACILITIES OPS/RENTALS

AQUATICS PROGRAMS
S-119
S-120
Resident - $145
Non-Resident - $290
Sports Activity Permit - $85
Park Group Activity Permit Late Fee - $25
S-121
S-127

LACY PARK RESERVATION PROCESSING

RECREATION REFUND PROCESSING
Park Closure Fee - $1,400 per day plus any staff costs and loss of revenue Up to first week of class - $10 per refund
During second week of class - 20% of the class fee ($10 minimum) No refunds after the second week of class
Library:

S-128 INTER-LIBRARY LOAN PROCESSING

LIBRARY ITEM RESERVATION
$6 per item
S-129 $1 per item
S-130 REPLACEMENT OF LOST LIBRARY CARD $3 per card
$20 processing fee per item plus:

Magazine - $5 per issue plus $5 overdue fee
Inter-Library Loan - cost to lender
Books, General Collection - cost of item
Reference Books - cost of item
Media - cost of item
Misc. Piece Replacement - $1-$10
S-131
S-132
REPLACE LOST/DAMAGED LIBRARY MAT.

LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Reference Books - $1.50 per day, $10 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender Fee is set by the federal government:

S-133
S-134

PASSPORT APPLICATION PROCESSING

PASSPORT PHOTOGRAPH PROCESSING
$35 per application plus actual cost for Priority Express Mail $15 per photo set
Thornton: Comm Group - $25/hour General - $50/hour 2 hour minimum Barth: Comm Group - $30/hour General - $100/hour 2 hour minimum Patio Rental: Comm Group - $25/hour General - $50/hour
Food/Beverage Cleaning Fee: Thornton - $25 Barth - $50
Set Up: $25 - $40 per hour
Security Deposit - $250
Staff Monitoring outside of Library hours - $25 per hour Insurance for Unique Conditions - Actual Cost
Public Copier - $0.15 per page
S-137
S-139

San Marino City CouncilJune 14, 2023

San Marino City Council
June 14, 2023