San Marino City Council
June 14, 2023

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DISPOSITION OF RECORDS

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AUTHORIZATION TO DESTROY PAPER AFTER IMAGING

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The above record number series is approved for destruction on an on-going (day-forward) basis, provided they comply with written policies and procedures approved by the City Clerk.

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I certify that records listed above have been imaged in compliance with applicable state laws and that images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created and maintained.

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PAGE 898 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: June 14, 2023
SUBJECT: RECEIVE AND FILE FINANCIAL REPORT FOR THIRD
QUARTER (JANUARY 2023 THROUGH MARCH 2023)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The following presents the financial activity of the City for the quarter ended March 31, 2023, as well as the fiscal year-to-date financial information. These figures are unaudited and have been compiled by the Finance Department. Financial information, as noted as of March 31, 2022, has been included for comparative purposes.

DISCUSSION
The Third Quarter (January 2023 through March 2023) was the twelfth reporting period that the City felt the fiscal impact due to the COVID-19 pandemic as it rebounds back to pre-pandemic levels. During the Third Quarter of 2023, General Fund revenues increased by $432k or 8.2% versus the Third Quarter of 2022. Tax revenues overall remained strong and intact and Charges for Services continue to rebound. Another reason for the increase for the third quarter compared to last year is due to the fluctuations in the market value of the City’s investments and an increase in investment returns.

Total General Fund expenses for the quarter increased by $342k or 15.1% Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 899 of 1107
compared to last year. The increase in expenses were anticipated as staffing vacancies were filled but also due to the new Memorandums of Understandings (MOUs) with the various employee unions increasing salary-related expenses by 7%. The Third Quarter 2023 also had an extra payroll period compared to the year before due to a payroll falling on March 31st in the current year versus April 1st in the prior year.

To summarize, the Third Quarter revenues and expenditures came in as expected as the local economy continues to recover from the economic impacts of COVID-19. The City’s overall financial status is stable and continues to remain robust. Additional third quarter details are provided in the tables below.

Third Quarter 2023 versus Third Quarter 2022 Financial Information Below is the revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103), and all of the Special Revenue Funds.

PAGE 900 of 1107

QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101) Third Quarter Third Quarter
Revenues 2023 2022 $$$ %
Taxes 3,939,056 3,607,397 331,660 9.2% Note 1
Licenses & Permits 240,270 178,657 61,613 34.5% Note 2
Charges for Service 430,140 421,290 8,850 2.1%
Intergovernmental 995,904 937,665 58,239 6.2% Note 3
Fines & Forfeitures (1,870) (2,050) 180 8.8%
Money & Property 89,166 66,990 22,176 33.1% Note 4
Miscellaneous 7,364 58,323 (50,959) -87.4% Note 5
General Fund Total Revenues 5,700,031 5,268,271 431,759 8.2% Third Quarter Third Quarter
Expenses 2023 2022 $$$ %
City Council 9,082 7,068 2,014 28.5%
City Attorney 100,973 90,694 10,279 11.3%
Non-Departmental 248,512 321,815 (73,303) -22.8%
City Manager's Office 105,637 146,488 (40,852) -27.9%
Human Resources 155,797 47,815 107,983 225.8%
Finance Department 153,750 148,325 5,425 3.7%
Community Development 405,366 353,043 52,323 14.8%
Emergency Services 7,719 16,452 (8,733) -53.1%
Parks and Public Works 776,498 633,559 142,939 22.6%
Recreation Department 355,324 207,913 147,410 70.9%
Library Department 296,278 299,448 (3,170) -1.1%
El Molino Viejo - - 0 0.0%
General Fund Total Expenses 2,614,935 2,272,620 342,315 15.1% Note 6 Net Income-General Fund 3,085,096 2,995,651 89,445 3.0% Public Safety Fund (103) Third Quarter Third Quarter
Revenues 2023 2022 $$$ %
Taxes 838,497 800,599 37,898 4.7%
Charges for Service 156,603 122,415 34,188 27.9% Note 7 Intergovernmental 15,728 3,118 12,609 404.3% Note 8
Fines & Fees 22,623 14,350 8,274 57.7%
Miscellaneous 113,713 348,315 (234,601) -67.4% Note 9
1,147,165 1,288,798 (141,633) -11.0%
Third Quarter Third Quarter
Expenses 2023 2022 $$$ %
Police Department 1,783,729 1,377,075 406,654 29.5%
Fire Department 1,418,993 1,156,291 262,702 22.7%
3,202,722 2,533,366 669,356 26.4% Note 10
Net Income-Public Safety Fund (2,055,558) (1,244,569) (810,989) -65.2%

SPECIAL REVENUE FUNDS (RESTRICTED)
Third Quarter Third Quarter
2023 2022 $$$ %
Revenues 874,558 421,138 453,421 107.7% Note 11
Expenses 467,257 73,898 393,359 532.3% Note 12
Net Income-Special Revenue Funds 407,301 347,239 60,061 17.3% Total Revenues-All Funds 7,878,645 7,215,641 663,004 9.2% Total Expenses-All Funds 8,425,942 5,485,835 2,940,106 53.6% Net Income-All Funds (547,297) 1,729,806 (2,277,103) -131.6% CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
PAGE 901 of 1107
Items of Note:

1. Increase in Taxes is due to property taxes improving by $209k (8%) compared to last year. Increase in Sales taxes of $7k (5%) and Utility Users Taxes of $73k (15%) have also risen compared to the prior year.

2. Increase in Licenses & Permits is due to Building Permits increasing by $68k compared to last year. This increase in building permits is consistent with trends seen throughout California and the West during the 1st Quarter of 2023 after declining for 11 straight months.

3. Increase in Intergovernmental revenues is due to the City’s share of Vehicle License Fees from the State of California increasing by $50k compared to the prior year.

4. Increase in Money & Property is due to fluctuations of the market value of the City’s investments and interest rates increasing. With interest rates continuing to increase, interest income is expected to rebound in Fiscal Year 2022-23 while market values of investments will increase as they come closer to maturity.

5. Decrease in Miscellaneous Revenues is due to the City selling various City property for $28k in the prior year at auction. The City did not sell any obsolete property in the current year. The City also received a reimbursement of $17k in the prior year due to employer tax credits related to COVID leave used by City employees that was reimbursable.

6. Increase in Non-sworn Department expenses of $342k is due to two reasons. First, the current year had 7 payroll periods during the quarter as opposed to six in the prior. When removing this seventh payroll of $204k that was paid on March 31, 2023, the total Non-sworn Department expenses would be $138k higher compared to the prior year which is a 6.1% increase. This

6.1% increase is consistent with the 7% salary increase approved with the various City employee unions. See year-to-date figures below as expenses are tracking below budget.

7. Increase in Charges for Services related to the Public Safety Fund is due to reimbursements for Shared Fire Command Services increasing by $26k compared to the prior year. The Police Department has also seen an increase of $7k of Services such as Housewatch fees and Live Scan fees requested by citizens.

8. Increase in Intergovernmental revenues related to the Public Safety Fund is due to the City receiving a reimbursement related to the Ground Emergency PAGE 902 of 1107
Medical Transportation (GEMT) program for $16k. The City was able to recoup a reimbursement from the GEMT program that was put on hold for a few years during the pandemic.

9. Decrease in Miscellaneous revenues related to the Public Safety Fund is due to timing of reimbursements related to Strike Team incidents. In the prior year, the City received $348k during the quarter as opposed to only $88k in the current year. The City had reimbursements from the Beckwourth Complex, Dixie, and Caldor fires last year. In the current year, the City received reimbursements related to the Mosquito and Fairview fires.

10. Increase in Sworn Department expenses of $669k is due to two reasons.

First, the current year had 7 payroll periods during the quarter as opposed to six in the prior. When removing this seventh payroll of $358k that was paid on March 31, 2023, the total Sworn Department expenses would be $311k higher compared to the prior year which is a 12.3% increase. Of the 12.3% increase, 7% is due to the salary increase approved with the various City employee unions. Cafeteria Benefits for Sworn Department personnel have also increased by $81k from the prior year as the City covers 100% of cafeteria benefits effective January 1, 2023. The remaining 2% increase is due to CPI increases related to materials and supplies. See year-to-date figures below as expenses are tracking at budgeted amounts.

11. Increase in revenues related to Special Revenue Funds is due to revenues from the County related to the Measure W Safe Clean Water Program. The City received $250k for future CIP water projects. The City also received $175k more in transit-related revenues from Metro and the State of California compared to the prior year which are based on sales tax collected.

12. Increase in expenses related to Special Revenue Funds is due to the timing of when the Street Rehabilitation Project was started and payment was made to the vendor.

March 2023 YTD versus March 2022 YTD Financial Information Below is a snapshot of the year-to-date revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103), and all of the Special Revenue Funds.

PAGE 903 of 1107

QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Revenues YTD PY YTD $$$ %
Taxes 13,245,830 12,427,962 817,868 6.6% Note 1
Licenses & Permits 623,633 626,140 (2,507) -0.4%
Charges for Service 1,058,303 963,056 95,247 9.9% Note 2 Intergovernmental 995,904 962,259 33,645 3.5%
Fines & Forfeitures (6,135) (22,791) 16,656 73.1%
Money & Property 359,661 212,028 147,633 69.6% Note 3
Miscellaneous 27,425 145,697 (118,272) -81.2% Note 4
General Fund Total Revenues 16,304,622 15,314,352 990,269 6.5% Expenses YTD PY YTD $$$ %
City Council 27,629 20,484 7,145 34.9%
City Attorney 239,047 318,353 (79,306) -24.9%
Non-Departmental 1,001,455 1,138,147 (136,692) -12.0%
City Manager's Office 647,467 474,786 172,681 36.4%
Human Resources 386,225 241,922 144,303 59.6%
Finance Department 636,364 543,915 92,449 17.0%
Community Development 1,102,871 1,114,017 (11,147) -1.0% Emergency Services 21,560 57,520 (35,960) -62.5%
Parks and Public Works 2,455,244 2,020,600 434,644 21.5% Recreation Department 1,244,133 845,822 398,310 47.1%
Library Department 992,551 1,025,714 (33,162) -3.2%
El Molino Viejo 60,000 56,000 4,000 0.0%
General Fund Total Expenses 8,814,545 7,857,280 957,265 12.2% Note 5 Net Income-General Fund 7,490,077 7,457,072 33,005 0.4% Public Safety Fund (103)
Revenues YTD PY YTD $$$ %
Taxes 2,292,980 2,253,432 39,548 1.8%
Charges for Service 500,756 386,282 114,474 29.6% Note 6 Intergovernmental 47,364 9,497 37,868 398.8% Note 7
Fines & Fees 48,206 41,137 7,069 17.2%
Miscellaneous 116,377 360,274 (243,897) -67.7% Note 8
3,005,684 3,050,621 (44,938) -1.5%
Expenses YTD PY YTD $$$ %
Police Department 5,996,500 5,221,788 774,712 14.8%
Fire Department 5,002,356 4,615,481 386,876 8.4%
10,998,856 9,837,268 1,161,588 11.8% Note 9
Net Income-Public Safety Fund (7,993,172) (6,786,647) (1,206,525) -17.8%

SPECIAL REVENUE FUNDS (RESTRICTED)
YTD PY YTD $$$ %
Revenues 2,395,536 1,188,574 1,206,962 101.5% Note 10
Expenses 813,917 2,009,153 (1,195,236) -59.5% Note 11
Net Income-Special Revenue Funds 1,581,619 (820,579) 2,402,198 292.7% Total Revenues-All Funds 22,278,122 20,160,748 2,117,374 10.5% Total Expenses-All Funds 26,618,786 22,953,473 3,665,313 16.0% Net Income-All Funds (4,340,663) (2,792,725) (1,547,939) -55.4% CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
PAGE 904 of 1107
Items of Note:

1. Increase in Taxes is due to property taxes increasing by $585k (6%) compared to last year. Sales taxes ($41k) and Utility Users Taxes ($192k) have also increased compared to the prior year.

2. Increase in Charges for Service is due to Recreation Division charges increasing by $105k due to various programs being successful this year compared to last year. Second, charges from Community Development increased by $27k due to plan check fees as demand for these services remains high.

3. Increase in Money & Property ($147k) is due to fluctuations of the market value of the City’s investments and interest rates increasing. With interest rates continuing to increase, interest income is expected to rebound in Fiscal Year 2022-23 while market values of investments will increase as they come closer to maturity. The City has also seen an increase of $20k of revenues related to entrance fees and park rentals at Lacy Park.

4. Decrease in Miscellaneous Revenues is due to the City selling various City property for $28k in the prior year at auction. The City also received a reimbursement of $17k in the prior year due to employer tax credits related to COVID leave used by City employees that was reimbursable. The City also received a $71k reimbursement related to an insurance policy refund in the prior year.

5. Increase in Non-sworn Department expenses of $957k is due to the following reasons. First, expenses related to the City Manager’s Office increased due to a severance payment made during the current year related to the former City Manager. Second, there were 20 payroll periods in the current year as opposed to 19 in the prior year. When removing this extra payroll of $204k that was paid on March 31, 2023, the total Non-sworn Department expenses would be $753k higher compared to the prior year which is a 9.5% increase. Third, the City approved a new Memorandum of Understanding (MOU) with the City’s various employee unions which took effect July 1, 2022. As part of the MOU, salaries increased 7% compared to the prior year.

6. Increase in Charges for Services related to the Public Safety Fund is due to reimbursements for Paramedic Services increasing by $76k compared to the prior year. The Police and Fire Departments have also seen an increase of $39k of Services such as Housewatch fees, Live Scan fees, and Fire Safety Personnel fees requested by citizens.

PAGE 905 of 1107

7. Increase in Intergovernmental revenues related to the Public Safety Fund is due to the City receiving reimbursements related to the Ground Emergency Medical Transportation (GEMT) program for the past 4 fiscal years. The City was able to recoup reimbursements from the GEMT program that was put on hold for a few years during the pandemic.

8. Decrease in Miscellaneous revenues related to the Public Safety Fund is due to the timing of reimbursements related to Strike Team incidents. In the prior year, the City received $360k during the year as opposed to only $88k in the current year. The City had reimbursements from the Beckwourth Complex, Dixie, and Caldor fires last year. In the current year, the City received reimbursements related to the Mosquito and Fairview fires.

9. Increase in Sworn Department expenses of $1.16M is due to two reasons.

First, the current year had 20 payroll periods during the year as opposed to 19 in the prior. When removing this extra payroll of $358k that was paid on March 31, 2023, the total Sworn Department expenses would be $804k higher compared to the prior year which is an 8.2% increase. Of the 8.2% increase, 7% is due to the salary increase approved with the various City employee unions. The remaining 1.2% increase is due to CPI increases related to materials and supplies.

10. Increase in revenues related to Special Revenue Funds is due to revenues from the County related to the Measure W Safe Clean Water Program. The City received $718k for future CIP water projects. The City also received $67k in reimbursements related to the OTS Grant for the Police Department. The City has also seen an increase of $352k related to Metro-related funds.

11. Decrease in expenses related to Special Revenue Funds is due to the timing of when the Street Rehabilitation Project was started and payment was made to the vendor.

All Funds Revenue Summary at March 31, 2023
In the next summary, budgeted revenues are shown against actual revenue at March 31, 2023, and in comparison to the prior year at this same time period.

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Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 26,972,766 16,304,622 60% 990,269 15,314,352 Public Safety Fund 4,420,918 3,005,684 68% (44,938) 3,050,621 Fourth ofJuly 61,715 40,121 65% 24,246 15,875
San Marino Center 0 0 0% 0 0
American Rescue Plan 2,617,359 0 0% 0 0
Donations to City 102,009 114,349 112% 7,827 106,523
Total General Fund 34,174,767 19,464,776 57% 977,405 18,487,371 Special Revenue Funds
Gas Taxes 684,876 386,465 56% 20,751 365,714
CDBG 3,056 1,752 57% (10,896) 12,648
County Park Prop A 0 0 0% 0 0
Prop A Transit 321,207 309,225 96% 114,453 194,772
Drought 700 1,249 178% 1,158 91
Air Quality (AQMD) 19,900 11,827 59% 3,621 8,206
STPL 1,000 10,881 1088% 10,089 793
TDA 12,210 19,211 157% 10,197 9,014
Prop C Transit 267,285 266,779 100% 104,729 162,050
PEG Fees 30,700 28,037 91% 12,939 15,099
Asset Forfeiture 100 2,051 2051% 1,901 149
Granada Ave. 0 0 0% 0 0
Used Oil Grant 100 635 635% 587 47
OTS Gant 66,563 66,563 100% 66,563 0
Recycling 91,500 7,787 9% 7,220 567
COPS 192,800 186,926 97% 24,300 162,626
Homeland Security Grant 0 0 0% 0 0
County Measure R 198,714 167,494 84% 48,019 119,474
Measure W 707,922 718,112 101% 718,112 0
County Measure M 223,942 210,541 94% 74,216 136,325
Total Special Revenue Funds 2,822,575 2,395,536 85% 1,207,959 1,187,577 Capital Project Fund
Capital Projects 25,000 0 0% (25,000) 25,000
Internal Service Fund
Capital Equipment 540,647 405,485 75% (53,544) 459,030
Total Internal Service Funds 540,647 405,485 75% (53,544) 459,030 Fiduciary Fund
Agency Fund 0 12,326 0% 11,065 1,261
Total All Revenue 37,562,989 22,278,122 59% 2,117,884 20,160,238 All Revenue by Fund
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete PAGE 907 of 1107
All Funds Expenditure Summary at March 31, 2023
In the next summary, budgeted expenditures are shown against actual expenditures at March 31, 2023, and in comparison to the prior year at this same time period.

PAGE 908 of 1107
Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 14,879,931 8,814,545 59% 957,265 7,857,280 Public Safety Fund 14,601,900 10,998,856 75% 1,161,588 9,837,268 Fourth ofJuly 94,150 63,695 68% (16,429) 80,124
San Marino Center 0 0 100% (201) 201
Donations to City 144,234 48,140 33% 24,825 23,315
American Rescue Plan 709,400 277,755 39% 277,755 0
Workers' Compensation 619,315 690,874 112% 245,090 445,784 General Liability 733,572 694,506 95% (52,338) 746,844
Total General Fund 31,782,502 21,588,371 68% 2,597,555 18,990,817 Special Revenue Funds
Gas Taxes 1,065,467 485,564 46% (889,436) 1,375,000
CDBG 3,056 2,673 87% (9,971) 12,643
County Park Prop A 0 0 100% (8,438) 8,438
Prop A Transit 191,320 101,970 53% 69,975 31,995
Air Quality 106,812 54,073 51% 54,073 0
Drought 0 0 0% 0 0
TDA 19,000 0 0% (9,000) 9,000
Prop C Transit 252,500 0 0% (300,000) 300,000
OTS Grant 69,120 66,500 96% 61,793 4,707
Used Oil Grant 0 0 0% 0 0
COPS 228,373 103,137 45% 37,506 65,632
Homeland Security Grant 0 0 #DIV/0! (51,738) 51,738
County Measure R 510,000 0 0% (150,000) 150,000
County Measure M 0 0 100% 0 0
Total Special Revenue 2,445,648 813,917 33% (1,195,236) 2,009,153 Capital Projects Funds
Capital Projects 20,034,383 3,152,161 16% 1,814,325 1,337,836 Debt Service Funds
Debt Service 552,034 552,034 100% 20,322 531,712
Internal Service Funds
Capital Equipment 775,068 512,303 66% 428,347 83,956
Total Expenditures 55,589,635 26,618,786 48% 3,665,313 22,953,473 All Expenditures by Fund
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete PAGE 909 of 1107

FISCAL IMPACT & PROCUREMENT REVIEW
This report possesses no fiscal impact and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of March 31, 2023.”

ATTACHMENTS

1. Revenue Summary Report at March 31, 2023

2. Expenditure Summary Report at March 31, 2023
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PAGE 911 of 1107

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FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Taxes
Property Taxes 19,015,000 10,763,993 57% 10,179,083 584,911 6% Sales Taxes 450,000 315,906 70% 275,166 40,740 15%
Franchise Taxes 526,000 268,190 51% 227,492 40,698 18%
Property Transfer Taxes 220,000 115,721 53% 164,539 (48,817) -30% Utility Users Taxes 1,867,000 1,471,121 79% 1,279,359 191,762 15% Business License Taxes 423,000 310,898 73% 302,323 8,575 3% Subtotal Taxes 22,501,000 13,245,830 59% 12,427,962 817,868 7% Licenses & Permits
Street & Curb Permits 161,000 87,047 54% 108,333 (21,286) -20% Building Permits 543,000 474,140 87% 457,514 16,626 4%
Tree Permits 45,000 34,990 78% 36,995 (2,005) -5%
Bicycle Licenses 0 - 100% 0 0 0%
Film Permits 34,000 27,456 81% 23,298 4,158 18%
Subtotal Licenses & Permits 783,000 623,633 80% 626,140 (2,507) 0% Charges for Service
Administration 300 390 130% 635 (245) -39%
Planning & Building Department 520,000 373,489 72% 346,771 26,719 8% Public Works, Streets, Parks Department 133,000 88,315 66% 88,443 (128) 0% Recreation Department 571,284 449,610 79% 344,399 105,211 31% Library Department 206,950 146,498 71% 182,809 (36,310) -20% Subtotal Charges for Service 1,431,534 1,058,303 74% 963,056 95,247 10% Intergovernmental
VLF 10,300 12,865 125% 15,188 (2,323) -15%
VLF Swap (Motor Vehicle In-Lieu) 1,924,000 972,482 51% 922,477 50,005 5% COVID-19 Reimbursements 0 - 100% 10,000 (10,000) -100%
Cenic Rebates 14,600 10,558 72% 14,594 (4,037) -28%
Subtotal Intergovernmental 1,948,900 995,904 51% 962,259 33,645 3% Fines & Forfeitures
Fines & Fees 500 - 0% 949 (949) -100%
Tree Fines 5,000 (7,585) -152% (29,865) 22,280 -75%
Business License NOVs & Admin Citation Fees 6,500 1,450 22% 6,125 (4,675) -76% Subtotal Fines & Forfeitures 12,000 (6,135) -51% (22,791) 16,656 -73% Money & Property
Rentals - PW 100 - 0% 2,160 (2,160) -100%
Rents & Concessions - Park 158,632 154,225 97% 133,875 20,351 15% Rents & Concessions - Recreation 0 - 0% 750 (750) -100% Library Rentals 2,500 1,800 72% 785 1,015 129%
Unrealized Gain (Loss) on Investments 0 14,025 0% 0 14,025 0% Interest Income 100,000 189,611 190% 74,458 115,152 155% Subtotal Money & Property 261,232 359,661 138% 212,028 147,633 70% Miscellaneous
Miscellaneous 15,000 11,493 77% 15,366 (3,873) -25%
Damage to City Property 5,000 - 0% 11,443 (11,443) -100% Sale of Property 5,000 11,500 230% 28,138 (16,638) -59% City Reimbursements 10,100 4,432 44% 90,281 (85,849) -95% Old Mill Reimbursements 0 - 0% 0 0 0%
Miscellaneous - Library 0 100% 470 (470) -100%
Subtotal Miscellaneous 35,100 27,425 78% 145,697 (118,272) -81% 26,972,766 16,304,622 60% 15,314,352 990,269 6%
Public Safety Fund (103)
Taxes
Property Taxes 3,422,818 2,170,735 63% 2,137,350 33,384 2% Augmentation Fund 208,400 122,245 59% 116,081 6,164 5%
Subtotal Taxes 3,631,218 2,292,980 63% 2,253,432 39,548 2% Charges for Service
Shared Fire Command 0 - 0% 0 0 0%
Paramedic Services 520,000 428,130 82% 352,453 75,676 21% All Other Charges 46,000 72,626 158% 33,828 38,798 115% Subtotal Charges for Service 566,000 500,756 88% 386,282 114,474 30% General Fund Total
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
PAGE 913 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Intergovernmental
POST and GEMT Reimbursements 33,000 47,364 144% 9,497 37,868 399% Subtotal Intergovernmental 33,000 47,364 144% 9,497 37,868 399% Fines & Fees
Parking Citations 15,000 10,233 68% 8,686 1,547 18%
Vehicle Code Fines 60,000 37,973 63% 32,451 5,522 17%
Subtotal Fines & Fees 75,000 48,206 64% 41,137 7,069 17% Miscellaneous
Strike Team Reimbursements 115,000 88,463 77% 359,574 (271,111) -75% All Other Misc 700 27,914 3988% 700 27,214 3888%
Subtotal Miscellaneous 115,700 116,377 101% 360,274 (243,897) -68% 4,420,918 3,005,684 68% 3,050,621 (44,938) -1%
Fourth of July Fund (104) 61,715 40,121 65% 15,875 24,246 153% San Marino Center Fund (105) 0 - 0% 0 0 0%
American Rescue Fund (245) 2,617,359 - 0% 0 0 #DIV/0!
Donations Fund (281) 102,009 114,349 112% 106,523 7,827 7% GENERAL FUNDS GROUP TOTAL 34,174,767 19,464,776 57% 18,487,371 977,405 5%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Interest Income 0 2,219 0% 0 2,219 0%
Section 2105 84,822 48,673 57% 49,846 (1,173) -2%
Section 2106 52,007 31,311 60% 31,816 (505) -2%
Section 2107 115,881 65,779 57% 55,212 10,567 19%
Section 2107.5 3,000 3,000 100% 3,000 0 0%
Section 2032 299,681 161,329 54% 152,240 9,089 6%
Traffic Congestion Relief - Prop 42 0 - 0% 0 0 0%
Section 2103 129,485 74,154 57% 73,601 553 1%
684,876 386,465 56% 365,714 20,751 6%
Community Development Block Grant Fund (204) 3,056 1,752 57% 12,648 (10,896) -86% County Park Prop A Fund (206) 0 - 0% 0 0 0%
Prop A Transit Fund (207) 321,207 309,225 96% 194,772 114,453 59% Drought Fund (209) 700 1,249 178% 91 1,158 1273%
Air Quality Management District Fund (212) 19,900 11,827 59% 8,206 3,621 44% STPL Fund (213) 1,000 10,881 1088% 793 10,089 1273%
Transportation Development Act (TDA) Fund (214) 12,210 19,211 157% 9,014 10,197 113% Total Public Safety Fund
Total Gas Tax Fund
PAGE 914 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Prop C Transit Fund (215) 267,285 266,779 100% 162,050 104,729 65% Public Education and Government (PEG) Fund (216) 30,700 28,037 91% 15,099 12,939 86% Asset Forfeiture (Police) (217) 100 2,051 2051% 149 1,901 1273% Granada Ave. Assessment Dist. #2 Fund (220) 0 - 0% 0 0 0% Used Oil Grant Fund (221) 100 635 635% 47 587 1240%
OTS Grant Fund (223) 66,563 66,563 100% 997 65,565 6575% California Recycling Grant Fund (226) 91,500 7,787 9% 567 7,220 1273% Citizens' Option for Public Safety (COPS) Fund (233) 192,800 186,926 97% 162,626 24,300 15% Homeland Security Grant (240) 0 0 100% 0 0 2000%
Measure R Transit Fund (243) 198,714 167,494 84% 119,474 48,019 40% Measure W Clean Water Fund (246) 707,922 718,112 101% - 718,112 100% Measure M Transit Fund (247) 223,942 210,541 94% 136,325 74,216 54% SPECIAL REVENUE RESTRICTED FUNDS TOTALS 2,822,575 2,395,536 85% 1,188,574 1,206,962 102%

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591) 540,647 405,485 75% 459,030 (53,544) -12% INTERNAL SERVICE FUNDS TOTALS 540,647 405,485 75% 459,030 (53,544) -12%

CAPITAL PROJECTS FUND
Interest Income 0 - 0% 0 0 0%
Reimbursement 25,000 - 0% 25,000 (25,000) -100%
Huntington Library Donation 0 - 0% 0 0 0%
25,000 - 0% 25,000 (25,000) -100%

FIDUCIARY FUNDS
Agency Fund (609) 0 12,326 0% 774 11,552 1492%
FIDUCIARY FUNDS TOTALS 0 12,326 0% 774 11,552 1492%
ALL REVENUE GROUPS & FUNDS TOTAL 37,562,989 22,278,122 59% 20,160,748 2,117,374 11% PAGE 915 of 1107
PAGE 916 of 1107

THIS PAGE LEFT BLANK INTENTIONALLY
PAGE 917 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
City Council 29,865 27,629 93% 20,484 7,145 35%
City Attorney 450,000 239,047 53% 318,353 (79,306) -25% Non-Departmental 1,435,333 1,001,455 70% 1,138,147 (136,692) -12% City Manager's Office 1,051,024 647,467 62% 474,786 172,681 36% Human Resources 618,058 386,225 62% 241,922 144,303 60% Finance Department 856,894 636,364 74% 543,915 92,449 17% Administration 4,441,174 2,938,186 2,737,606 200,580
Community Development Department 2,995,307 1,102,871 37% 1,114,017 (11,147) -1% Emergency Services 73,627 21,560 29% 57,520 (35,960) -63% Public Works, Streets, Parks Department
Administration 445,654 250,465 56% 259,999 (9,533) -4%
Fleet 284,423 217,051 76% 188,412 28,639 15%
Sewers 342,200 163,736 48% 135,583 28,153 21%
Streets 888,930 584,348 66% 465,633 118,715 25%
Parks 572,946 396,459 69% 349,200 47,258 14%
Public Grounds 1,088,135 716,215 66% 498,196 218,019 44% Buildings 184,445 126,970 69% 123,577 3,393 3%
Subtotal Parks & PW 3,806,733 2,455,244 64% 2,020,600 434,644 22% Recreation Department
CSD - Admin 485,146 323,775 67% 0 323,775 0%
Rec- Administration 457,967 341,653 75% 218,168 123,485 57% Aquatics 145,806 42,626 29% 0 42,626 0%
Youth 332,832 183,718 55% 183,725 (6) 0%
Adult 56,035 36,846 66% 87,115 (50,269) -58%
Community Events & Enrichment 159,932 112,739 70% 118,781 (6,042) -5% Contract Classes 131,409 120,385 92% 157,031 (36,646) -23% Facilities & Rentals 133,923 82,390 62% 81,003 1,387 2% San Marino Center/Thurnher House 0 0 0% 0 0 0%
Subtotal Recreation 1,903,050 1,244,133 65% 845,822 398,310 47% Library Department
Administration 514,357 400,745 78% 450,685 (49,940) -11% Adult Services 284,122 171,442 60% 157,405 14,037 9%
Children's Services 291,407 156,535 54% 132,256 24,279 18% Processing 51,844 9,585 18% 35,613 (26,028) -73%
Circulation 458,310 254,244 55% 249,755 4,489 2%
Subtotal Library 1,600,040 992,551 62% 1,025,714 (33,162) -3% El Molino Viejo 60,000 60,000 100% 56,000 4,000 7%
Total General Fund 14,879,931 8,814,545 59% 7,857,280 957,265 12% Public Safety Fund (103)
Police Department 8,205,383 5,996,500 73% 5,221,788 774,712 15% Fire Department 6,396,517 5,002,356 78% 4,615,481 386,876 8% Public Safety Fund 14,601,900 10,998,856 75% 9,837,268 1,161,588 12% Fourth of July Event Fund (104)
4th of July 94,150 63,695 68% 80,124 (16,429) -21%
4th of July Event Fund 94,150 63,695 68% 80,124 (16,429) -21% San Marino Center Fund (105)
San Marino Center 0 0 100% 201 (201) -100%
SM Center Fund 0 0 100% 201 (201) -100%
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
PAGE 918 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Donations to City Fund (281)
Police 50,375 28,979 58% 0 28,979 0%
Fire 8,100 0 0% 6,344 (6,344) -100%
Lacy Park 20,245 4,505 22% 9,568 (5,063) -53%
Recreation 2,500 1,949 78% 2,000 (51) -3%
Preschool 0 0 0% 0 0 0%
Thurnher House 0 0 0% 0 0 0%
Library Administration 24,500 0 0% 0 0 0%
Library Adult Services 12,500 5,894 47% 0 5,894 0%
Library Children's Services 26,014 6,813 26% 5,403 1,410 26% Donations to City Fund 144,234 48,140 33% 23,315 24,825 106% American Rescue Plan Fund (245)
HVAC System & ARPA Bonus Pay 709,400 277,755 39% 0 277,755 0% American Rescue Plan Fund 709,400 277,755 39% 0 277,755 0% Workers' Compensation Fund (595)
Administration 0 0 0% 0 0 0%
Human Resources 264,715 245,949 93% 235,335 10,615 5%
Community Development 5,400 298 6% 0 298 0%
Police 118,800 190,681 161% 81,286 109,395 135%
Fire 198,000 229,880 116% 124,116 105,764 85%
PW Administration 21,600 22,333 103% 4,754 17,578 370%
Recreation Administration 5,400 1,734 32% 293 1,440 492% Library Administration 5,400 0 0% 0 0 0%
Workers' Comp Fund 619,315 690,874 112% 445,784 245,090 55% General Liability Fund (596)
CJPIA Insurance Premiums 733,572 694,506 95% 746,844 (52,338) -7% General Liability Fund 733,572 694,506 95% 746,844 (52,338) -7% GENERAL FUND GROUP TOTAL 31,782,502 21,588,371 68% 18,990,817 2,597,555 14%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Street Rehabilitation 1,065,467 485,564 46% 1,375,000 (889,436) -65% Gas Tax Fund 1,065,467 485,564 46% 1,375,000 (889,436) -65% Community Development Block Grant Fund (204)
Sidewalk Repair 0 0 0% - 0 0%
Senior Outreach 3,056 2,673 87% 12,643 (9,971) -79%
CDBG Fund 3,056 2,673 87% 12,643 (9,971) -79%
County Park Prop A Bond Fund (206)
Thurnher House 0 0 0% 8,438 (8,438) -100%
Park Prop A Bonds 0 0 0% 8,438 (8,438) -100%
Prop A Transportation Fund (207)
Administration/Finance 124,420 68,706 55% 29,638 39,067 132% Streets 25,000 0 0% 0 0 0%
Youth 31,500 24,817 79% 0 24,817 0%
Adult 10,400 8,447 81% 2,356 6,091 258%
Prop A Transportation Fund 191,320 101,970 53% 31,995 69,975 219% Drought Fund (209)
Contract Services 0 0 0% 0 0 0%
Drought Fund 0 0 0% 0 0 0%
PAGE 919 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Air Quality Fund (212)
Vehicle Replace-Comm Development & PD 106,812 54,073 51% 0 54,073 0% Air Quality Fund 106,812 54,073 51% 0 54,073 0%
Transportation Development Act (TDA) Fund (214)
City Wide Sidewalk 19,000 0 0% 9,000 (9,000) -100%
TDA Fund 19,000 0 0% 9,000 (9,000) -100%
Prop C Transit Fund (215)
Streets 252,500 0 0% 300,000 (300,000) -100%
Prop C Fund 252,500 0 0% 300,000 (300,000) -100%
Used Oil Grant (221)
Planning & Building 0 0 0% 0 0 0%
Used Oil Fund 0 0 0% 0 0 0%
OTS Grant (223)
Police Contract Services 69,120 66,500 96% 4,707 61,793 1313% OTS Grant Fund 69,120 66,500 96% 4,707 61,793 1313%
COPS Fund (233)
Police Contract Services 228,373 103,137 45% 65,632 37,506 57% COPS Fund 228,373 103,137 45% 65,632 37,506 57%
Homeland Security Grant Fund (240)
Capitalized Equipment 0 0 0% 51,738 (51,738) -100%
Measure R Fund 0 0 0% 51,738 (51,738) -100%
Measure R Fund (243)
Street Rehabilitation 510,000 0 0% 150,000 (150,000) -100% Measure R Fund 510,000 0 0% 150,000 (150,000) -100%
Measure M Fund (247)
Street Rehabilitation 0 0 0% 0 0 0%
Measure M Fund 0 0 0% 0 0 0%
SPECIAL REVENUE RESTRICTED FUNDS TOTALS 2,445,648 813,917 33% 2,009,153 (1,195,236) -59%

CAPITAL PROJECTS FUNDS
Capital Projects Fund (394)
Construction - Police Department Lobby 0 0 0% 0 0 0%
911 Dispatch Renovation 27,209 0 0% 1,878 (1,878) -100% PD Utilization Study 125,000 45,642 37% 0 45,642 0%
PD Electrical Project 0 0 0% 0 0 0%
PD Cameras 73,023 5,206 7% 0 5,206 0%
PD Evidence Awning 9,500 7,963 0% 0 0 0%
Fire Apparatus Doors 0 0 0% 0 0 0%
FS Bathroom Remodel 21,700 3,450 16% 0 3,450 0%
Fire Station HVAC Upgrades 0 0 0% 10,660 (10,660) -100% Fire Station H&S Upgrades 0 0 0% 5,963 (5,963) -100%
EOC Improvements 18,300 6,906 38% 0 6,906 0%
Civic Center Environmental Assessment 7,200 7,200 100% 0 7,200 0% San Marino Center Renovations 7,623,613 2,466,668 32% 198,022 2,268,646 1146% Emergency Generator System 50,035 18,147 36% 0 18,147 0% Condition Assessment-All Buildings 0 0 0% 0 0 0%
City Hall Campus 0 0 0% 0 0 0%
PAGE 920 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
PW Facility Renovations 50,000 0 0% 0 0 0%
Holiday House Restoration 10,000 0 0% 0 0 0%
Stoneman School Fire Safety Project 0 0 0% 0 0 0%
Sewer Projects 0 0 0% 0 0 0%
Condition Assessment-Stormwater System 0 0 0% 0 0 0%
Drainage Wash Improvement Program 50,000 0 0% 5,000 (5,000) -100% Sewer/Storm Drain Replacement 663,185 0 0% 10,950 (10,950) -100% Sewer Master Plan 53,583 0 0% 0 0 0%
Catch Basin Replacement 30,000 3,910 13% 0 3,910 0%
Culvert Replacement Program 1,826,810 0 0% 3,438 (3,438) -100% Lift Station Replacements 907,039 330 0% 19,650 (19,320) -98% Rio Hondo Load Reduction Strategy 114,105 21,257 19% 90,501 (69,244) -77% Trash Capture Filters 25,000 0 0% 0 0 0%
Street Projects
Street Rehab Program 5,928,211 490,654 8% 531,714 (41,061) -8% Pavement Condition Assessment 16,523 6,910 42% 0 6,910 0% Street Tree Management Plan 50,000 16,800 34% 3,435 13,365 389% Sidewalk Repair - Various Streets 563,310 0 0% 355,078 (355,078) -100% City Wide Traffic Study 63,884 8,418 13% 41,931 (33,513) -80% Traffic Control Device Program 169,805 0 0% 5,195 (5,195) -100% Huntington/Mission St. Beautification 1,000,000 0 0% 0 0 0% Neighborhood Traffic Calming 75,000 0 0% 4,996 (4,996) -100% Bridge Maintenance Program 20,000 0 0% 0 0 0%
Alley & Parking Lot Improvements 25,000 8,124 0% 0 0 0% Biennial Striping & Markings 64,027 0 0% 5,246 (5,246) -100% Streetlight Management Plan 90,821 0 0% 44,179 (44,179) -100% Lacy Park Projects
Restroom Upgrades 0 0 0% 0 0 0%
Lacy Park Master Plan 0 0 0% 0 0 0%
Lacy Park Compost Station 20,000 0 0% 0 0 0%
Lacy Park Admissions Booth 25,000 9,577 0% 0 0 0%
Lacy Park Playground Management Program 150,000 0 0% 0 0 0% Lacy Park Emergency Phones 0 0 0% 0 0 0%
Rose Arbor Renovation 0 0 0% 0 0 0%
Condition Assessment 50,000 0 0% 0 0 0%
Library Bottle Water Station 0 0 0% 0 0 0%
Barth Room Lighting 10,000 0 0% 0 0 0%
Library Window Tinting 0 0 0% 0 0 0%
Library Computer Room Renovations 2,500 0 0% 0 0 0%
El Molino Viejo Pedestrian Lights 25,000 25,000 100% 0 25,000 0% El Molino Old Mill Restoration 0 0 0% 0 0 0%
Capital Projects Fund 20,034,383 3,152,161 16% 1,337,836 1,788,662 134% CAPITAL PROJECTS FUNDS TOTAL 20,034,383 3,152,161 16% 1,337,836 1,788,662 134%

DEBT SERVICE FUNDS
Debt Service Fund (401)
Interest Expense 57,034 57,034 100% 81,712 (24,678) -30% Principal Repayment 495,000 495,000 100% 450,000 45,000 10% Debt Service Fund 552,034 552,034 100% 531,712 20,322 4% DEBT SERVICE FUNDS TOTAL 552,034 552,034 100% 531,712 20,322 4%

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591)
Non-Departmental 0 0 0% 0 0 0%
Human Resources 0 0 0% 0 0 0%
PAGE 921 of 1107
FY 21-22
Budget @ 3.31.23 % @ 3.31.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended March 31, 2023 -- 75% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Finance 104,244 14,770 14% 12,384 2,386 19%
Police 139,629 46,881 34% 71,572 (24,691) -34%
Fire 428,558 402,883 94% 0 402,883 0%
Emergency Services 0 0 0% 0 0 0%
Public Works Administration 18,980 4,745 25% 0 4,745 0% Fleet 5,000 2,721 54% 0 2,721 0%
Streets 0 0 0% 0 0 0%
Lacy Park 0 0 0% 0 0 0%
Public Grounds 0 0 0% 0 0 0%
Recreation Administration 0 0 0% 0 0 0%
Library Administration 78,657 40,303 51% 0 40,303 0%
Capitalized Equipment Fund 775,068 512,303 66% 83,956 428,347 510% INTERNAL SERVICE FUNDS TOTAL 775,068 512,303 66% 83,956 428,347 510% ALL EXPENDITURE GROUPS & FUNDS TOTAL 55,589,635 26,618,786 48% 22,953,473 3,639,649 16% PAGE 922 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: June 14, 2023
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR MAY 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 923 of 1107
MAY 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 473,552
General Account Electronic Fund Transfers 1,124,053
Worker's Compensation Checks 41,306
Salaries and Taxes Paid 900,434
$ 2,539,345
Operating Expenditures $ 1,868,627 74%
CIP Expenditures 670,718 26%
$ 2,539,345
S chedule of Disbursem ents - Ma y 2023
PAGE 924 of 1107

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of May 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of May 2023.”

ATTACHMENTS

1. May 2023 Transactions by Account Summary
PAGE 925 of 1107
User:

Printed: 05/25/2023 - 10:34AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1000-4435 Angie Padilla Petty Cash- Petty Cash-Freewheeler Camp 2023 05/19/2023 17615 2,400.00 Vendor Subtotal: 2,400.00
101-00-1060-0000 Advance Auto Parts Oil 05/19/2023 17572 346.79 Vendor Subtotal: 346.79
101-00-1060-0000 Interstate Battery Systems of Batteries 05/03/2023 0 717.59 Vendor Subtotal: 717.59
101-00-1060-0000 O'Reilly Auto Parts Retainer & Trim Panel 05/03/2023 0 9.46 101-00-1060-0000 O'Reilly Auto Parts Bearing Set & Oil 05/03/2023 0 105.58 101-00-1060-0000 O'Reilly Auto Parts Pad & Rotors 05/03/2023 0 153.29 101-00-1060-0000 O'Reilly Auto Parts Oil Seal 05/03/2023 0 6.89 101-00-1060-0000 O'Reilly Auto Parts Bearing Set 05/03/2023 0 100.21 101-00-1060-0000 O'Reilly Auto Parts Catalytic Converter Cleaner 05/19/2023 0 29.76 101-00-1060-0000 O'Reilly Auto Parts Spark Plugs 05/19/2023 0 15.86 101-00-1060-0000 O'Reilly Auto Parts Oil 05/19/2023 0 28.65 101-00-1060-0000 O'Reilly Auto Parts Cabin Filters & Wheel Covers 05/19/2023 0 71.53 101-00-1060-0000 O'Reilly Auto Parts Rotors & Pads 05/19/2023 0 131.39 101-00-1060-0000 O'Reilly Auto Parts Lights & Relays 05/19/2023 0 50.23 101-00-1060-0000 O'Reilly Auto Parts Batteries Cables ' 05/19/2023 0 123.18 101-00-1060-0000 O'Reilly Auto Parts Battery & Conex Box 05/19/2023 0 136.19 Vendor Subtotal: 962.22
101-00-1060-0000 Stotz Equipment Tie Rod End 05/19/2023 17630 44.05 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 1 PAGE 926 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 44.05
101 00 1060 0000 U S Bank Home Depot-Scent Away-Rat Repellen hi les 05/22/2023 17641 32 98 Vendor Subtotal: 32.98
101-00-1060-0000 West Coast Lights & Sirens Switch #18 05/19/2023 17638 265.89 Vendor Subtotal: 265.89
101 00 3040 0000 California American Water Franchise Fee March April 2023 05/03/2023 17513 97 33 101-00-3040-0000 California American Water Franchise Fee March-April 2023 05/19/2023 17591 79.56 Vendor Subtotal: 176.89
101-01-4376-0000 Office Depot Bottle Water for Council Meeting 05/19/2023 17613 15.00 Vendor Subtotal: 15.00
101-01-4376-0000 U.S. Bank Sky Blueprint-Budget Printing-PW 05/22/2023 17641 12.01 101-01-4376-0000 U.S. Bank Sky Blueprint-Budget Printing-PW 05/22/2023 17641 9.92 101-01-4376-0000 U.S. Bank Target.com-Credit 05/22/2023 17641 -0.10 101-01-4376-0000 U.S. Bank Target.com-Water for Council Meeting 05/22/2023 17641 4.79 Vendor Subtotal: 26.62
101-01-4480-2872 U.S. Bank Starbucks- Coffee for CC Meeting 3/24 05/22/2023 17641 40.00 101-01-4480-2872 U.S. Bank Starbucks- Coffee for CC Meeting 4/21 05/22/2023 17641 40.00 101-01-4480-2872 U.S. Bank Starbucks- Coffee for CC Meeting 3/31 05/22/2023 17641 40.00 Vendor Subtotal: 120.00
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 825.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 792.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 605.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 12,761.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 935.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 525.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 2,324.50 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 2 PAGE 927 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 5,336.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 192.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 429.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 3,657.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 82.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 1,017.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 632.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 7,543.22 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 165.00 Vendor Subtotal: 37,823.22
101-06-4106-2756 Justin Mi Settlement Payment Case # 21STCP01 05/03/2023 17493 85,600.53 Vendor Subtotal: 85,600.53
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 987.50 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 2,892.50 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 6,447.50 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 130.00 Vendor Subtotal: 10,457.50
101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service Feb 2023 05/03/2023 0 130.00 101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service March 2023 05/19/2023 0 3,118.50 101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service March 2023 05/19/2023 0 5,638.50 Vendor Subtotal: 8,887.00
101-06-4106-2758 Burke, Williams & Sorensen LLP Legal Service Feb 2023 05/03/2023 0 6,029.00 101-06-4106-2758 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 929.50 Vendor Subtotal: 6,958.50
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 19.16 Vendor Subtotal: 19.16
101-08-4016-0000 Delta Dental of California Adjustment Premium May 2023 05/03/2023 17519 148.56 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 3 PAGE 928 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 148.56
101-08-4016-0000 John Penido Medical Retirement May 2023 05/03/2023 0 755.00 Vendor Subtotal: 755.00
101-08-4016-0000 PERS (Medical) Retired Premium May 2023 05/03/2023 0 13,950.00 Vendor Subtotal: 13,950.00
101-08-4150-0500 IntelesysOne Phone Handset Cords 05/03/2023 0 6.34 101-08-4150-0500 IntelesysOne Council Chamber AV-Sound Fix 05/03/2023 0 253.50 101-08-4150-0500 IntelesysOne IT Monthly Service June 2023 05/03/2023 0 15,546.61 101-08-4150-0500 IntelesysOne Computer Battery Replacement-Server 05/19/2023 0 52.86 Vendor Subtotal: 15,859.31
101-08-4150-0500 U.S. Bank Amazon-Chamber AV Upgrade Equipm 05/22/2023 17641 43.80 101-08-4150-0500 U.S. Bank Amazon-Chamber AV Upgrade Equipm 05/22/2023 17641 480.10 Vendor Subtotal: 523.90
101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service April 202 05/19/2023 17581 2,251.09 101-08-4150-0750 AT&T Mobility Citywide Cellphone Service April 2023 05/19/2023 17579 1,708.95 Vendor Subtotal: 3,960.04
101-08-4376-0000 AT&T Mobility Hotspot Service April 2023 (Uniform) 05/19/2023 17581 60.00 101-08-4376-0000 AT&T Mobility Hotspot Service April 2023 (Non-Unif 05/19/2023 17579 45.00 Vendor Subtotal: 105.00
101-08-4376-0000 U.S. Bank Zoom-Membership-PD 05/22/2023 17641 157.40 101-08-4376-0000 U.S. Bank Zoom-Membership-CDD 05/22/2023 17641 157.40 101-08-4376-0000 U.S. Bank Costco-Covid Test Kits 05/22/2023 17641 3,615.65 101-08-4376-0000 U.S. Bank Zoom-Membership-Chief Rueda 05/22/2023 17641 133.79 Vendor Subtotal: 4,064.24
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 4 PAGE 929 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-08-4376-0500 U.S. Bank Zoom Membership-CSD 05/22/2023 17641 157.40 Vendor Subtotal: 157.40
101-09-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 100.00 Vendor Subtotal: 100.00
101-09-4150-0000 Quench USA, Inc Drinking Water Service- April 2023 Ci 05/03/2023 17542 41.62 101-09-4150-0000 Quench USA, Inc Drinking Water Service May 2023-City 05/19/2023 17616 46.62 Vendor Subtotal: 88.24
101-09-4150-0000 Revize LLC City Website Form Improvement 05/03/2023 17543 1,950.00 Vendor Subtotal: 1,950.00
101-09-4150-0500 American Legal Publishing Codification-Supplement Pages Ordina 05/19/2023 17574 2,085.55 Vendor Subtotal: 2,085.55
101-09-4150-0500 Smarsh, Inc Social Media Records Archive April 20 05/19/2023 17628 7.08 Vendor Subtotal: 7.08
101-09-4150-0500 U.S. Bank Soundcloud-Advisory Body Recording 05/22/2023 17641 144.00 101-09-4150-0500 U.S. Bank Canva Subscription- City Manager Off 05/22/2023 17641 60.49 Vendor Subtotal: 204.49
101-09-4202-0000 LC - M News Inc Public Notice N-23-06 2404 Mission S 05/19/2023 17614 575.00 101-09-4202-0000 LC - M News Inc Public Notice N-23-05 O-23-1401 Ado 05/19/2023 17614 631.00 101-09-4202-0000 LC - M News Inc Public Notice N-23-04 Advisory Body 05/19/2023 17614 379.00 Vendor Subtotal: 1,585.00
101-09-4220-0000 Nancy K. Bohl Inc Employee Support Service FD & PD M 05/03/2023 17509 1,382.00 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 5 PAGE 930 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,382.00
101 09 4376 0000 Office Depot Keyboard & Pens 05/19/2023 17613 87 57 101-09-4376-0000 Office Depot Paper 05/19/2023 17613 127.95 Vendor Subtotal: 215.52
101-09-4376-0000 U.S. Bank Amazon-Breakroom Supplies 05/22/2023 17641 52.32 101-09-4376-0000 U.S. Bank Amazon-Breakroom & Office Supplies 05/22/2023 17641 260.93 101-09-4376-0000 U.S. Bank Target.com-Breakroom Supplies 05/22/2023 17641 5.05 101-09-4376-0000 U.S. Bank Amazon-City Camera Tri-pod 05/22/2023 17641 36.45 Vendor Subtotal: 354.75
101-09-4396-0000 U.S. Bank MMASC-Membership City Clerk 05/22/2023 17641 90.00 Vendor Subtotal: 90.00
101-09-4468-0000 Bon Appetit Management Company Executive Team & Management Traini 05/19/2023 17583 1,009.15 101-09-4468-0000 Bon Appetit Management Company Executive Team & Management Traini 05/19/2023 17583 583.42 Vendor Subtotal: 1,592.57
101-09-4480-0000 Tony Chou Reimbursement Hotel (2) Nights SCAG 05/19/2023 17594 239.41 Vendor Subtotal: 239.41
101-09-4480-0000 U.S. Bank MMASC-Women Leadership Summit 05/22/2023 17641 125.00 101-09-4480-0000 U.S. Bank MMASC-City Manager Assc. Luncheo 05/22/2023 17641 35.00 101-09-4480-0000 U.S. Bank MMASC-Women Leadership Summit 05/22/2023 17641 125.00 101-09-4480-0000 U.S. Bank MMASC-City Manager Assc. Luncheo 05/22/2023 17641 35.00 101-09-4480-0000 U.S. Bank MMASC-City Manager Assc. Luncheo 05/22/2023 17641 35.00 Vendor Subtotal 355 00
101-10-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 100.00 Vendor Subtotal: 100.00
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 6 PAGE 931 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 94.50 101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service March 2023 05/19/2023 0 756.00 Vendor Subtotal: 850.50
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service April 2023 05/19/2023 0 306.00 Vendor Subtotal: 306.00
101-10-4150-0000 Holman Professional Counseling Cen Employee Assistance Program June 20 05/19/2023 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 PERS (Medical) Admin Fee for Active May 2023 05/03/2023 0 455.48 101-10-4150-0000 PERS (Medical) Admin Fee for Retired May 2023 05/03/2023 0 156.44 Vendor Subtotal: 611.92
101-10-4150-0000 USI Insurance Service National, Inc Group Benefits Service June 2023 05/19/2023 17635 1,250.00 Vendor Subtotal: 1,250.00
101-10-4376-0000 Lizette Guerrero Reimbursement-Employee BBQ Suppl 05/03/2023 0 72.06 Vendor Subtotal: 72.06
101-10-4376-0000 Prographics Inc Business Cards-Staff (1250) 05/19/2023 0 251.85 Vendor Subtotal: 251.85
101-10-4376-0000 U.S. Bank Amazon-Employee ID Badge Supplies 05/22/2023 17641 24.78 101-10-4376-0000 U.S. Bank Staples-Toner & Office Supplies 05/22/2023 17641 389.31 101-10-4376-0000 U.S. Bank Amazon-City Manager Recruitment Bi 05/22/2023 17641 99.00 101-10-4376-0000 U.S. Bank Amazon-Employee ID Badge Supplies 05/22/2023 17641 8.75 Vendor Subtotal: 521.84
101 10 4436 0000 Bob Murray & Associates City Manager Recruitment Progress Pa 305/03/2023 17508 10,648 99 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 7 PAGE 932 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 10,648.99
101-10-4436-0000 Bon Appetit Management Company City Manager Interview Panel-Food 4/ 05/19/2023 17583 808.11 Vendor Subtotal: 808.11
101-10-4436-0000 U.S. Bank CA Park Rec Society-Job Posting Recr 05/22/2023 17641 75.00 Vendor Subtotal: 75.00
101-10-4468-0000 U.S. Bank Vons-Supplies for Training 05/22/2023 17641 27.66 Vendor Subtotal: 27.66
101-10-4480-0000 U.S. Bank Omni LA Costa Resorts-Hotel Confere 05/22/2023 17641 333.90 Vendor Subtotal: 333.90
101-11-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 300.00 Vendor Subtotal: 300.00
101-11-4150-0000 HDL Coren & Cone Property Tax Audit April-June 2023 05/03/2023 17525 1,800.00 000001023 Vendor Subtotal: 1,800.00
101-11-4150-0000 Computershare Trust Company, NA Trustee Fee 4/17/23-4/16/24 05/03/2023 17559 2,500.00 Vendor Subtotal: 2,500.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease April 2023-2nd Floor Cit 05/03/2023 17514 287.82 Vendor Subtotal: 287.82
101-11-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 4/23/23-5/22 05/03/2023 0 142.28 Vendor Subtotal: 142.28
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 8 PAGE 933 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-11-4480-0000 U.S. Bank CSMFO-Budget Seminar Training-Fin 05/22/2023 17641 200.00 Vendor Subtotal: 200.00
101-11-4500-4950 The Gas Company Gas Service March-April 2023-City Ha 05/03/2023 17553 451.49 Vendor Subtotal: 451.49
101-11-4500-9025 AT&T Phone Service March-April 2023-City 05/03/2023 17503 765.45 101-11-4500-9025 AT&T Phone Service March-April 2023-City 05/19/2023 17577 541.15 Vendor Subtotal: 1,306.60
101-11-4500-9025 AT&T City Hall Compound Internet Service A 05/03/2023 17504 290.61 Vendor Subtotal: 290.61
101-11-4500-9460 California American Water Water Service March-April 2023-City 05/03/2023 17513 174.26 Vendor Subtotal: 174.26
101-14-3312-0000 Bruce Lafko Refund-Street Permit Deposit 1360 Lo 05/19/2023 17569 500.00 Vendor Subtotal: 500.00
101-14-3410-0500 Angela Cai Refund Administrative Hearing-Dismis 05/03/2023 17492 100.00 Vendor Subtotal: 100.00
101-14-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 700.00 Vendor Subtotal: 700.00
101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 -9.84 101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 26.76 Vendor Subtotal: 16.92
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 9 PAGE 934 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4010-0000 Delta Dental of California Adjustment Premium May 2023 05/03/2023 17519 -48.20 Vendor Subtotal: -48.20
101-14-4010-0000 Lincoln National Life Insurance Co Adjustment Premium May 2023 05/03/2023 17533 -44.04 Vendor Subtotal: -44.04
101-14-4010-0000 PERS (Medical) Adjustment Premium May 2023 05/03/2023 0 -992.59 Vendor Subtotal: -992.59
101-14-4104-6270 The Code Group Inc Fire Plan Check Service 2/26/23-4/1/23 05/03/2023 0 1,211.70 101-14-4104-6270 The Code Group Inc Fire Inspection Service 2/26/23-4/1/23 05/03/2023 0 5,363.17 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service 2 05/03/2023 0 570.00 101-14-4104-6270 The Code Group Inc Plan Check Service 2/26/23-4/1/23 05/03/2023 0 11,990.00 Vendor Subtotal: 19,134.87
101-14-4150-0000 Allison Cook Contract Planning Service April 2023 05/19/2023 17593 1,160.00 Vendor Subtotal: 1,160.00
101-14-4150-0000 Rincon Consultants Contract Planning Service March 2023 05/03/2023 0 945.75 Vendor Subtotal: 945.75
101-14-4316-0000 Canon Financial Services Inc Copier Lease April 2023-CDD 05/03/2023 17514 128.44 Vendor Subtotal: 128.44
101-14-4376-0000 Office Depot Office Supplies 05/03/2023 17539 68.33 101-14-4376-0000 Office Depot Credit 05/03/2023 17539 -50.19 101-14-4376-0000 Office Depot Office Supplies 05/19/2023 17613 128.19 101-14-4376-0000 Office Depot Office Supplies 05/19/2023 17613 7.02 101-14-4376-0000 Office Depot Office Supplies 05/19/2023 17613 8.20 Vendor Subtotal: 161.55
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 10 PAGE 935 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4398-0000 Peter Flores Mileage-Inspections 2/8/23-4/4/23 05/19/2023 0 155.63 Vendor Subtotal: 155.63
101-14-4500-9025 AT&T City Hall Compound Internet Service A 05/03/2023 17504 290.61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service April 2023 (Bldg. Insp 05/19/2023 17579 20.00 Vendor Subtotal: 20.00
101-14-4508-0000 All Car Specialists Inc Smog Check-2014 Ford Escape 05/19/2023 17573 60.00 Vendor Subtotal: 60.00
101-14-4508-0000 U.S. Bank Alhambra Car Wash- CDD Vehicle Car 05/22/2023 17641 34.99 Vendor Subtotal: 34.99
101-36-4376-0000 Rezek Engineering Balloon Light Kit for Investigation 05/03/2023 17544 6,360.84 Vendor Subtotal: 6,360.84
101-36-4399-0000 Coro Medical LLC 5 Zoll AED Plus-EOC (1) 05/19/2023 17596 1,697.29 000001058 Vendor Subtotal: 1,697.29
101-36-4399-0000 U.S. Bank Amazon-LED Lights 05/22/2023 17641 610.72 101-36-4399-0000 U.S. Bank Costco-TV"s (2)-EOC 05/22/2023 17641 992.50 Vendor Subtotal: 1,603.22
101-36-4500-9025 AT&T Phone Service March-April 2023-EOC 05/03/2023 17503 319.98 Vendor Subtotal: 319.98
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 11 PAGE 936 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-36-4500-9025 Charter Communications Cable Service 4/8/23-5/7/23-EOC 05/03/2023 17555 122.25 Vendor Subtotal: 122.25
101-40-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 200.00 Vendor Subtotal: 200.00
101-40-4150-0000 Aramark Cleaning Uniform Service 05/03/2023 17497 84.47 101-40-4150-0000 Aramark Cleaning Uniform Service 05/03/2023 17497 28.34 101-40-4150-0000 Aramark Cleaning Uniform Service 05/03/2023 17497 28.34 101-40-4150-0000 Aramark Cleaning Uniform Service 05/03/2023 17497 84.47 101-40-4150-0000 Aramark Cleaning Uniform Service 05/19/2023 17575 28.34 101-40-4150-0000 Aramark Cleaning Uniform Service 05/19/2023 17575 65.95 101-40-4150-0000 Aramark Cleaning Uniform Service 05/19/2023 17575 86.32 101-40-4150-0000 Aramark Cleaning Uniform Service 05/19/2023 17575 85.40 Vendor Subtotal: 491.63
101-40-4150-0000 Canon Financial Services Inc Copier Lease April 2023-PW Admin 05/03/2023 17514 322.98 Vendor Subtotal: 322.98
101-40-4150-0000 CopyFree Technology Inc Copier Usages Charge 1/29/23-4/28/23 05/19/2023 0 139.91 Vendor Subtotal: 139.91
101-40-4150-0000 U.S. Bank Perfect Parking-Parking Pasadena Cou 05/22/2023 17641 10.00 Vendor Subtotal: 10.00
101-40-4376-0000 CopyFree Technology Inc Copier Toner Shipping Fee-PW Admin 05/03/2023 0 17.07 Vendor Subtotal: 17.07
101-40-4376-0000 Remington Pure Drinking Water Service-PW Admin 05/19/2023 17629 38.00 Vendor Subtotal: 38.00
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 12 PAGE 937 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4376-0000 U.S. Bank Amazon-Computer Speaker 05/22/2023 17641 32.83 Vendor Subtotal: 32.83
101-40-4468-0000 U.S. Bank MSA-Traffic Control Training-PW Sta 05/22/2023 17641 175.95 101-40-4468-0000 U.S. Bank MSA-Training PW Staff 05/22/2023 17641 181.13 Vendor Subtotal: 357.08
101-40-4480-0000 O'Reilly Auto Parts Fleet Staff Training 05/19/2023 0 39.99 101-40-4480-0000 O'Reilly Auto Parts Fleet Staff Training 05/19/2023 0 39.99 Vendor Subtotal: 79.98
101-40-4480-0000 U.S. Bank Western Chapter ISA- Arborist Confer 05/22/2023 17641 675.00 Vendor Subtotal: 675.00
101-40-4492-0003 Aramark Cleaning Uniform Service 05/03/2023 17497 25.95 101-40-4492-0003 Aramark Cleaning Uniform Service 05/03/2023 17497 77.36 101-40-4492-0003 Aramark Cleaning Uniform Service 05/03/2023 17497 77.36 101-40-4492-0003 Aramark Cleaning Uniform Service 05/03/2023 17497 25.95 101-40-4492-0003 Aramark Cleaning Uniform Service 05/19/2023 17575 79.06 101-40-4492-0003 Aramark Cleaning Uniform Service 05/19/2023 17575 60.41 101-40-4492-0003 Aramark Cleaning Uniform Service 05/19/2023 17575 78.21 101-40-4492-0003 Aramark Cleaning Uniform Service 05/19/2023 17575 25.95 Vendor Subtotal: 450.25
101-40-4492-0004 Aramark Cleaning Uniform Service 05/03/2023 17497 37.42 101-40-4492-0004 Aramark Cleaning Uniform Service 05/03/2023 17497 37.42 101-40-4492-0004 Aramark Cleaning Uniform Service 05/03/2023 17497 111.53 101-40-4492-0004 Aramark Cleaning Uniform Service 05/03/2023 17497 111.53 101-40-4492-0004 Aramark Cleaning Uniform Service 05/19/2023 17575 87.09 101-40-4492-0004 Aramark Cleaning Uniform Service 05/19/2023 17575 113.98 101-40-4492-0004 Aramark Cleaning Uniform Service 05/19/2023 17575 112.75 101-40-4492-0004 Aramark Cleaning Uniform Service 05/19/2023 17575 37.42 Vendor Subtotal: 649.14
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 13 PAGE 938 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4500-9025 AT&T City Hall Compound Internet Service A 05/03/2023 17504 183.55 Vendor Subtotal: 183.55
101-42-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 200.00 Vendor Subtotal: 200.00
101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Operator Inspection 3/31/23 05/19/2023 17617 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Operator Inspection April 20 05/19/2023 17617 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Operator March 2023 05/19/2023 17617 150.00 Vendor Subtotal: 450.00
101-42-4376-0000 U.S. Bank Harbor Freight-Air Safety Couplers 05/22/2023 17641 36.36 101-42-4376-0000 U.S. Bank Amazon-Tire Pressure Monitor 05/22/2023 17641 17.50 Vendor Subtotal: 53.86
101-44-4150-0000 316 Engineering & Construction Emergency Sewer Line Cleaning 816 H 05/03/2023 0 1,000.00 Vendor Subtotal: 1,000.00
101-44-4150-9020 Athens Services Street Sweeping Feb & March 2023 05/03/2023 17502 29,682.45 Vendor Subtotal: 29,682.45
101-48-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 300.00 Vendor Subtotal: 300.00
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs March 2023 05/03/2023 0 469.48 101-48-4150-0000 Yunex LLC Traffic Signal Maintenance March 202 05/03/2023 0 763.12 Vendor Subtotal: 1,232.60
101-48-4376-0000 Antrim's Inc Locks 05/19/2023 17576 228.22 101-48-4376-0000 Antrim's Inc Keys 05/19/2023 17576 43.22 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 14 PAGE 939 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 271.44
101-48-4376-0000 Crafco Inc Asphalt Cold Patch 05/03/2023 0 775.80 Vendor Subtotal: 775.80
101-48-4376-0000 Delong Unlimited Shirts & Jackets -PW Staff 05/19/2023 17598 404.62 Vendor Subtotal: 404.62
101-48-4376-0000 Ennis-Flint, Inc Striping Torch 05/03/2023 17523 1,040.41 Vendor Subtotal: 1,040.41
101-48-4376-0000 Ganahl Lumber Company Supplies-Lacy Park Event 05/19/2023 17606 79.29 101-48-4376-0000 Ganahl Lumber Company Graffiti Removal 05/19/2023 17606 42.18 Vendor Subtotal: 121.47
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 05/19/2023 0 108.00 101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets CA State Fees 05/19/2023 0 41.31 Vendor Subtotal: 149.31
101-48-4376-0000 U.S. Bank Displaystar-Street Pole Banner Bracke 05/22/2023 17641 121.36 101-48-4376-0000 U.S. Bank Amazon-Gloves for Maintenance Staff 05/22/2023 17641 113.40 Vendor Subtotal: 234.76
101-48-4500-1980 Southern California Edison Electrical Service March-April 2023-S 05/03/2023 17547 8,299.01 101-48-4500-1980 Southern California Edison Electrical Service April-May 2023 Stre 05/19/2023 17624 430.76 Vendor Subtotal: 8,729.77
101-50-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 100.00 Vendor Subtotal: 100.00
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 15 PAGE 940 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4376-0000 Delong Unlimited Shirts & Jackets -PW Staff 05/19/2023 17598 502.74 Vendor Subtotal: 502.74
101-50-4376-0000 Southeast Construction Products Inc Mulch-Lacy Park 05/19/2023 17623 149.50 Vendor Subtotal: 149.50
101-50-4376-0000 Remington Pure Drinking Water Service-Lacy Park Off 05/19/2023 17629 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Opentip.com -Swing Hanger Lacy Park 05/22/2023 17641 375.38 101-50-4376-0000 U.S. Bank Opentip.com-Swing Straps-Lacy Park 05/22/2023 17641 688.73 101-50-4376-0000 U.S. Bank USPS-Shipping Swing Parts 05/22/2023 17641 26.95 101-50-4376-0000 U.S. Bank Amazon-Plant Ribbons 05/22/2023 17641 19.70 101-50-4376-0000 U.S. Bank Home Depot-Mulch Spreader 05/22/2023 17641 428.87 Vendor Subtotal: 1,539.63
101-50-4404-0000 San Gabriel Nursery & Florist Plants & Trees-Lacy Park 05/19/2023 17626 335.84 Vendor Subtotal: 335.84
101-50-4500-4950 The Gas Company Gas Service March-April 2023-Lacy P 05/03/2023 17553 104.32 Vendor Subtotal: 104.32
101-50-4500-9025 AT&T Phone Service March-April 2023-Lacy 05/19/2023 17577 25.38 Vendor Subtotal: 25.38
101-50-4500-9025 Charter Communications Cable Internet 4/25/23-5/24/23-Lacy P 05/19/2023 17633 149.98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service March-April 2023-Lacy 05/03/2023 17513 2,323.95 101-50-4500-9460 California American Water Water Service March-April 2023-Lacy 05/19/2023 17591 1,103.25 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 16 PAGE 941 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,427.20
101-50-4508-0000 JCB IN Claw Handle for Backhoe 05/19/2023 17607 677.38 Vendor Subtotal: 677.38
101-50-4508-0000 U.S. Bank Home Depot-Cable for Mower 05/22/2023 17641 15.74 Vendor Subtotal: 15.74
101-52-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 200.00 Vendor Subtotal: 200.00
101-52-4150-0000 Simply Backflow Inc Backflow Testing & Certification 05/03/2023 17549 2,622.00 101-52-4150-0000 Simply Backflow Inc Backflow Testing 05/19/2023 17627 85.00 101-52-4150-0000 Simply Backflow Inc Backflow Testing 05/19/2023 17627 3,345.00 Vendor Subtotal: 6,052.00
101-52-4316-0000 JCB IN JCB Parts 05/03/2023 17529 1,521.24 Vendor Subtotal: 1,521.24
101-52-4376-0000 Garvey Equipment Company Safety Gear & Trimmer Line 05/19/2023 0 528.27 Vendor Subtotal: 528.27
101-52-4376-0000 JHM Supply Irrigation Repair Supplies 05/03/2023 0 72.79 101-52-4376-0000 JHM Supply Irrigation Repair Supplies 05/03/2023 0 276.82 101-52-4376-0000 JHM Supply Irrigation Supplies 05/19/2023 0 103.51 101-52-4376-0000 JHM Supply Irrigation Supplies 05/19/2023 0 59.35 Vendor Subtotal: 512.47
101-52-4500-9460 California American Water Water Service March-April 2023-Grou 05/03/2023 17513 6,028.25 101-52-4500-9460 California American Water Water Service March-April 2023-Grou 05/19/2023 17591 4,676.34 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 17 PAGE 942 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 10,704.59
101-52-4508-0000 U.S. Bank Speedtech Lights-Backbar Light-Truck 05/22/2023 17641 332.82 Vendor Subtotal: 332.82
101-53-4150-0000 Roger L Mendell AC Maintenance & Repair-City Hall 05/03/2023 0 1,115.04 Vendor Subtotal: 1,115.04
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service April 2023 05/19/2023 0 5,316.67 Vendor Subtotal: 5,316.67
101-53-4150-0000 SDS Security Design Systems Security Alarm Service May 2023-FD 05/03/2023 17546 107.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service May 2023-City Hal 05/03/2023 17546 95.00 101-53-4150-0000 SDS Security Design Systems Installation Cellular Monitor-Security 05/19/2023 17622 495.00 101-53-4150-0000 SDS Security Design Systems Installation Cellular Monitor-Fire Alarm 05/19/2023 17622 495.00 101-53-4150-0000 SDS Security Design Systems Installation Cellular Monitor-Security 05/19/2023 17622 495.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service June 2023-City Hal 05/19/2023 17622 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service June 2023-FD 05/19/2023 17622 107.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service June 2023-Thu 05/19/2023 17622 42.00 Vendor Subtotal: 1,931.00
101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-Lacy Park 05/19/2023 0 175.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 05/19/2023 0 125.00 Vendor Subtotal: 300.00
101-53-4206-0000 Veritiv Operating Company Janitorial Supplies 05/19/2023 0 2,507.41 Vendor Subtotal: 2,507.41
101-53-4206-0000 U.S. Bank Amazon-Cabinet Locks-City Hall 05/22/2023 17641 85.40 101-53-4206-0000 U.S. Bank Home Depot-Back Gate Repair 05/22/2023 17641 50.02 101-53-4206-0000 U.S. Bank Home Depot-Street Pole Banners Supp 05/22/2023 17641 360.17 101-53-4206-0000 U.S. Bank Home Depot-Replace AC Unit in Shop 05/22/2023 17641 351.70 101-53-4206-0000 U.S. Bank Home Depot-Breakroom Door Replace 05/22/2023 17641 80.55 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 18 PAGE 943 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 927.84
101-53-4376-0000 Aramsco Inc Restroom Supplies-Library 05/03/2023 17499 812.98 Vendor Subtotal: 812.98
101-53-4376-0000 Hillyard/Los Angeles Restroom Supplies-Library 05/03/2023 17526 637.62 Vendor Subtotal: 637.62
101-53-4376-0000 Veritiv Operating Company Supplies Delivery Charges 05/19/2023 0 23.00 Vendor Subtotal: 23.00
101-53-4376-0000 U.S. Bank Self Luminous-Exit Sign-Library 05/22/2023 17641 227.11 Vendor Subtotal: 227.11
101-59-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 200.00 Vendor Subtotal: 200.00
101-59-4150-0000 The Sauce Creative Service Corp Community Service Guide Summer 20 05/03/2023 17554 4,200.00 Vendor Subtotal: 4,200.00
101-59-4412-0000 The Sauce Creative Service Corp Community Service Guide Summer 20 05/03/2023 17554 1,753.29 Vendor Subtotal: 1,753.29
101-59-4420-0000 The Sauce Creative Service Corp Community Service Guide Summer 20 05/03/2023 17554 6,803.31 Vendor Subtotal: 6,803.31
101-59-4480-0000 U.S. Bank Marriott San Diego-CPR Conference 3 05/22/2023 17641 731.34 101-59-4480-0000 U.S. Bank Marriott San Diego-CPR Conference 3 05/22/2023 17641 856.73 101-59-4480-0000 U.S. Bank Marriott San Diego-CPR Conference 3 05/22/2023 17641 924.89 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 19 PAGE 944 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-59-4480-0000 U.S. Bank Marriott San Diego-CPR Conference 3 05/22/2023 17641 738.97 Vendor Subtotal: 3,251.93
101-60-3502-0000 William Lin Refund-Summer Camp 05/19/2023 17571 5.00 Vendor Subtotal: 5.00
101-60-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 300.00 Vendor Subtotal: 300.00
101-60-4150-0000 CopyFree Technology Inc Copier Base Rate Charge 4/17/23-5/16 05/03/2023 0 145.15 Vendor Subtotal: 145.15
101-60-4150-0000 Remington Pure Drinking Water Service-Stoneman 05/19/2023 17629 84.00 Vendor Subtotal: 84.00
101-60-4150-0500 U.S. Bank Hootsuite-Social Media Scheduling So 05/22/2023 17641 107.99 Vendor Subtotal: 107.99
101-60-4316-0000 Canon Financial Services Inc Copier Lease April 2023 05/19/2023 17592 111.69 Vendor Subtotal: 111.69
101-60-4316-0000 CopyFree Technology Inc Copier Toner Shipping Fee-Stoneman 05/03/2023 0 17.37 Vendor Subtotal: 17.37
101-60-4376-0000 Office Depot Paper & Office Supplies 05/19/2023 17613 134.97 Vendor Subtotal: 134.97
101-60-4376-0000 U.S. Bank Amazon-Office Supplies 05/22/2023 17641 41.53 101-60-4376-0000 U.S. Bank Amazon-Office Supplies 05/22/2023 17641 60.38 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 20 PAGE 945 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-60-4376-0000 U.S. Bank Amazon-Red Books 05/22/2023 17641 71.28 Vendor Subtotal: 173.19
101-60-4420-0000 LC - M News Inc Summer Camp Ad 4/20/23 05/19/2023 17614 570.00 Vendor Subtotal: 570.00
101-60-4420-0000 Prographics Inc City Envelopes 05/19/2023 0 251.85 Vendor Subtotal: 251.85
101-60-4508-0000 Thorson Motor Center Repair Ignition Cylinder Vehicle # 460 05/19/2023 17632 856.35 Vendor Subtotal: 856.35
101-60-4508-0000 WEX Bank Fuel 3/26/23-4/25/23-CSD 05/19/2023 17639 100.89 Vendor Subtotal: 100.89
101-61-4324-0000 Southwest Mobile Storage Inc Pool Storage Rental Delivery 05/19/2023 0 184.00 101-61-4324-0000 Southwest Mobile Storage Inc Pool Storage Rental Pickup-End of Sum 05/19/2023 0 184.00 101-61-4324-0000 Southwest Mobile Storage Inc Pool Storage Rental 5/2/23-5/29/23 05/19/2023 0 402.88 Vendor Subtotal: 770.88
101-61-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 18.45 101-61-4376-0000 U.S. Bank Amazon-Aquatics Supplies 05/22/2023 17641 7.64 101-61-4376-0000 U.S. Bank American Red Cross-Aquatics Certific 05/22/2023 17641 300.00 101-61-4376-0000 U.S. Bank Amazon-Aquatics Supplies 05/22/2023 17641 99.60 101-61-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 106.17 Vendor Subtotal: 531.86
101-61-4492-0000 Original Watermen Aquatics Uniforms & Equipment 05/03/2023 0 1,705.21 Vendor Subtotal: 1,705.21
101-62-3336-0002 William Lin Refund-Summer Camp 05/19/2023 17571 437.00 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 21 PAGE 946 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 437.00
101-62-4376-0000 Ellen's Silkscreening Inc Summer Staff Shirts 05/19/2023 0 746.06 Vendor Subtotal: 746.06
101-62-4376-0000 U.S. Bank Target-Preschool Supplies 05/22/2023 17641 111.81 101-62-4376-0000 U.S. Bank Costco-Preschool Supplies 05/22/2023 17641 48.48 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 05/22/2023 17641 147.75 101-62-4376-0000 U.S. Bank Joann Store-Preschool Supplies 05/22/2023 17641 6.80 101-62-4376-0000 U.S. Bank Fun Express-Preschool Supplies 05/22/2023 17641 34.88 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 05/22/2023 17641 92.42 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 05/22/2023 17641 44.87 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 05/22/2023 17641 29.16 Vendor Subtotal: 516.17
101-62-4486-0000 Family Fun Center, LLC Freewheeler Bullwinkle's Field Trip 6/ 05/19/2023 17602 803.35 Vendor Subtotal: 803.35
101-62-4486-0000 Festival Fun Park, LLC Freewheeler's Raging Water Field Trip 05/19/2023 17603 1,360.09 Vendor Subtotal: 1,360.09
101-62-4486-0000 Knott's Berry Farm Freewheeler Field Trip 6/15/23 05/03/2023 17531 1,242.00 101-62-4486-0000 Knott's Berry Farm Camp Lacy Field Trip 6/22/23 05/19/2023 17610 2,336.00 Vendor Subtotal: 3,578.00
101-62-4486-0000 U.S. Bank Discovery Center-Camp Lacy Field Tr 05/22/2023 17641 150.00 Vendor Subtotal: 150.00
101-64-4102-0000 Ruben Flores Food-Senior Happy Hour 6/14/23 05/19/2023 17604 448.27 Vendor Subtotal: 448.27
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 22 PAGE 947 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4150-0000 Ross Miller Sound System Memorial Day Event 5/ 05/19/2023 17612 625.00 Vendor Subtotal: 625.00
101-66-4150-0000 Lynn Nguyen Painting with Mom Program 5/6/23 05/03/2023 17537 450.00 Vendor Subtotal: 450.00
101-66-4150-0000 U.S. Bank Arcadia Party Rentals- Happy Hours L 05/22/2023 17641 197.77 Vendor Subtotal: 197.77
101-66-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Jan- 05/03/2023 17511 14.00 Vendor Subtotal: 14.00
101-66-4376-0000 U.S. Bank National Pen Co-Credit Camp Out Sup 05/22/2023 17641 -415.16 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 33.03 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 14.20 101-66-4376-0000 U.S. Bank Amazon-Craft Supplies 05/22/2023 17641 13.12 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 21.76 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 12.89 101-66-4376-0000 U.S. Bank Home Depot-Father's Day Supplies 05/22/2023 17641 314.21 101-66-4376-0000 U.S. Bank National Pen Co-Camp Out Supplies 05/22/2023 17641 556.16 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 41.60 101-66-4376-0000 U.S. Bank DA Moors Feed & Tack-Straw for Egg 05/22/2023 17641 236 65 101-66-4376-0000 U.S. Bank Arkansas Flags-Egg Hunt Flags 05/22/2023 17641 127.76 101-66-4376-0000 U.S. Bank Dollar Tree-Kite Making Markers 05/22/2023 17641 5.48 101-66-4376-0000 U.S. Bank Costco-Egg Hunt Supplies 05/22/2023 17641 11.98 101-66-4376-0000 U.S. Bank Amazon-Egg Hunt Supplies 05/22/2023 17641 14.17 101-66-4376-0000 U.S. Bank Target-Egg Hunt Supplies 05/22/2023 17641 29.94 101-66-4376-0000 U.S. Bank Home Depot-Father's Day Supplies 05/22/2023 17641 3.47 Vendor Subtotal: 1,021.26
101-68-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 106.52 101-68-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 76.14 101-68-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 79.50 101-68-4376-0000 U.S. Bank Amazon-First Aid Supplies 05/22/2023 17641 226.81 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 23 PAGE 948 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 488.97
101-70-4376-0000 U.S. Bank Amazon-Planner for Facilities 05/22/2023 17641 21.79 Vendor Subtotal: 21.79
101-70-4500-1980 Southern California Edison Electrical Service April-May 2023 Ston 05/19/2023 17624 1,538.02 Vendor Subtotal: 1,538.02
101-70-4500-4950 The Gas Company Gas Service March-April 2023-Stonem 05/19/2023 17631 43.58 101-70-4500-4950 The Gas Company Gas Service March-April 2023-Thurnh 05/19/2023 17631 102.23 101-70-4500-4950 The Gas Company Gas Service March-April 2023-SMC 05/19/2023 17631 17.86 Vendor Subtotal: 163.67
101-70-4500-9025 AT&T Phone Service March-April 2023-Pool 05/19/2023 17577 24.01 Vendor Subtotal: 24.01
101-70-4500-9460 California American Water Water Service March-April 2023-SMC 05/19/2023 17591 51.46 101-70-4500-9460 California American Water Water Service March-April 2023-Stone 05/19/2023 17591 603.46 Vendor Subtotal: 654.92
101-90-4150-0000 Quench USA, Inc Drinking Water Service- May 2023-Li 05/03/2023 17542 43.80 Vendor Subtotal: 43.80
101-90-4150-0500 U.S. Bank Hootsuite-Social Media Scheduling So 05/22/2023 17641 107.99 101-90-4150-0500 U.S. Bank Cisco-Children's Computer Web Filteri 05/22/2023 17641 760.00 Vendor Subtotal: 867.99
101-90-4316-0000 Canon Financial Services Inc Copier Lease April 2023-Library 05/03/2023 17514 215.72 101-90-4316-0000 Canon Financial Services Inc Copier Lease April 2023-Library 05/03/2023 17514 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease April 2023-Library 05/03/2023 17514 190.48 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 24 PAGE 949 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 617.54
101-90-4376-0000 Office Depot Paper & Office Supplies 05/03/2023 17539 224.16 Vendor Subtotal: 224.16
101-90-4376-0000 U.S. Bank Amazon-Canopy Tents (2) 05/22/2023 17641 232.97 Vendor Subtotal: 232.97
101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 414.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 289.30 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 05/22/2023 17641 28.75 Vendor Subtotal: 1,020.30
101-90-4500-1980 Southern California Edison Electrical Service March-April 2023-L 05/03/2023 17548 6,249.70 Vendor Subtotal: 6,249.70
101-90-4500-4950 The Gas Company Gas Service March-April 2023-Library 05/03/2023 17553 88.91 Vendor Subtotal: 88.91
101-90-4500-9025 AT&T Phone Service March-April 2023-Libra 05/03/2023 17503 110.37 Vendor Subtotal: 110.37
101-90-4500-9460 California American Water Water Service March-April 2023-Libra 05/19/2023 17591 518.42 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 25 PAGE 950 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 518.42
101-91-3344-3963 Yan Niu Refund-Lost Book Found 05/19/2023 17570 20.00 Vendor Subtotal: 20.00
101-91-4370-0335 Brodart Co Books 05/19/2023 17588 26.08 101-91-4370-0335 Brodart Co Books 05/19/2023 17589 69.03 101-91-4370-0335 Brodart Co Books 05/19/2023 17587 204.90 101-91-4370-0335 Brodart Co Books 05/19/2023 17587 76.12 101-91-4370-0335 Brodart Co Books 05/19/2023 17590 68.19 101-91-4370-0335 Brodart Co Books 05/19/2023 17589 50.37 101-91-4370-0335 Brodart Co Books 05/19/2023 17590 18.86 101-91-4370-0335 Brodart Co Books 05/19/2023 17585 135.76 101-91-4370-0335 Brodart Co Books 05/19/2023 17586 79.52 101-91-4370-0335 Brodart Co Books 05/19/2023 17586 30.91 101-91-4370-0335 Brodart Co Books 05/19/2023 17586 89.53 101-91-4370-0335 Brodart Co Books 05/19/2023 17587 103.50 101-91-4370-0335 Brodart Co Books 05/19/2023 17587 28.94 101-91-4370-0335 Brodart Co Books 05/19/2023 17588 264.79 101-91-4370-0335 Brodart Co Books 05/19/2023 17588 39.80 101-91-4370-0335 Brodart Co Books 05/19/2023 17588 74.90 Vendor Subtotal: 1,361.20
101-91-4370-0335 Ingram Library Services Books 05/03/2023 0 47.75 101-91-4370-0335 Ingram Library Services Books 05/03/2023 0 68.13 101-91-4370-0335 Ingram Library Services Books 05/19/2023 0 87.17 Vendor Subtotal: 203.05
101-91-4370-0335 U.S. Bank Amazon-Book 05/22/2023 17641 26.82 101-91-4370-0335 U.S. Bank Amazon-Book 05/22/2023 17641 26.82 Vendor Subtotal: 53.64
101-91-4370-1496 U.S. Bank Amazon-DVD's 05/22/2023 17641 10.39 Vendor Subtotal: 10.39
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 26 PAGE 951 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-6805 Los Angeles Times Newspaper Subscription 05/03/2023 17532 909.67 Vendor Subtotal: 909.67
101-92-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 100.00 Vendor Subtotal: 100.00
101-92-4370-0000 Brodart Co Books 05/19/2023 17588 72.76 101-92-4370-0000 Brodart Co Books 05/19/2023 17588 26.84 101-92-4370-0000 Brodart Co Books 05/19/2023 17586 381.13 101-92-4370-0000 Brodart Co Books 05/19/2023 17586 293.18 101-92-4370-0000 Brodart Co Books 05/19/2023 17590 18.63 101-92-4370-0000 Brodart Co Books 05/19/2023 17590 33.89 101-92-4370-0000 Brodart Co Books 05/19/2023 17585 130.61 101-92-4370-0000 Brodart Co Books 05/19/2023 17589 54.97 101-92-4370-0000 Brodart Co Books 05/19/2023 17588 63.57 101-92-4370-0000 Brodart Co Books 05/19/2023 17586 16.44 101-92-4370-0000 Brodart Co Books 05/19/2023 17585 212.41 101-92-4370-0000 Brodart Co Books 05/19/2023 17585 125.27 Vendor Subtotal: 1,429.70
101-92-4370-0000 Ingram Library Services Books 05/19/2023 0 953.32 101-92-4370-0000 Ingram Library Services Books 05/19/2023 0 766.97 101-92-4370-0000 Ingram Library Services Books 05/19/2023 0 342.44 101-92-4370-0000 Ingram Library Services Books 05/19/2023 0 23.88 101-92-4370-0000 Ingram Library Services Books 05/19/2023 0 843.78 Vendor Subtotal: 2,930.39
101-92-4370-0000 Junior Library Guild Biography Middle Plus Subscription 05/03/2023 17530 610.22 Vendor Subtotal: 610.22
101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17586 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17588 61.32 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 27 PAGE 952 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17590 26.28 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17588 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 1.91 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 17.52 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 10.95 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 5.73 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 26.74 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17590 8.76 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17590 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17586 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 56.94 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17585 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17586 48.18 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17586 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17587 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17589 15.33 101-93-4150-0000 Brodart Co Cataloging & Processing 05/19/2023 17590 4.38 Vendor Subtotal: 389.16
Subtotal for Fund: 101 403,263.61
102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.04.2023 Earnings Wit 04/28/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.05.2023 Earnings Wit 05/12/2023 0 822.19 Vendor Subtotal: 1,644.38
102-00-2010-0000 State Franchise Tax Board PR Batch 00701.05.2023 Earnings Wit 05/12/2023 17625 1,061.72 Vendor Subtotal: 1,061.72
102-00-2011-0000 American Fidelity Assurance Adjustment Premium April 2023 05/03/2023 0 42.40 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Critical Illnes 04/14/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Group Hospt 04/14/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Accident Ins 04/14/2023 0 67.98 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 28 PAGE 953 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Cancer Insur 04/14/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Life Insuranc 04/14/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Accident Ins 04/14/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Cancer Insur 04/14/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.04.2023 Disability ST 04/14/2023 0 794.46 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Cancer Insur 04/28/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Disability ST 04/28/2023 0 794.46 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Group Hospt 04/28/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Life Insuranc 04/28/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Accident Ins 04/28/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Critical Illnes 04/28/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Accident Ins 04/28/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.04.2023 Cancer Insur 04/28/2023 0 156.21 Vendor Subtotal: 4,647.56
102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.04.2023 Texas Life A 04/14/2023 17552 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.04.2023 Texas Life A 04/28/2023 17552 172.95 Vendor Subtotal: 345.90
102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.04.2023 Life Insuranc 04/14/2023 17557 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.04.2023 Life Insuranc 04/28/2023 17557 97.80 Vendor Subtotal: 195.60
102-00-2012-3190 TIAA-Cref Financial Services Adjustment Defer Comp 4/28/23 05/03/2023 0 -30.96 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.04.2023 Deferred Com 04/28/2023 0 14,617.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.04.2023 Deferred Com 04/28/2023 0 351.02 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.04.2023 Deferred Com 04/28/2023 0 1,201.32 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.04.2023 Deferred Com 04/28/2023 0 626.71 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.05.2023 Deferred Com 05/12/2023 0 1,201.32 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.05.2023 Deferred Com 05/12/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.05.2023 Deferred Com 05/12/2023 0 14,917.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.05.2023 Deferred Com 05/12/2023 0 626.71 Vendor Subtotal: 33,831.94
102-00-2012-6050 U.S. Bank PR Batch 00701.05.2023 PARS Emplo 05/12/2023 0 680.76 102-00-2012-6050 U.S. Bank PR Batch 00701.05.2023 PARS Emplo 05/12/2023 0 680.76 102-00-2012-6050 U.S. Bank PR Batch 00702.05.2023 PARS Emplo 05/26/2023 0 779.06 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 29 PAGE 954 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6050 U.S. Bank PR Batch 00702.05.2023 PARS Emplo 05/26/2023 0 779.06 Vendor Subtotal: 2,919.64
102-00-2012-6160 PERS PR Batch 00702.04.2023 Pers Buy Bac 04/28/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00702.04.2023 PERS Emplo 04/28/2023 0 514.80 102-00-2012-6160 PERS PR Batch 00702.04.2023 PERS Surviv 04/28/2023 0 103.23 102-00-2012-6160 PERS PR Batch 00702.04.2023 PERS Emplo 04/28/2023 0 35,716.74 102-00-2012-6160 PERS PR Batch 00702.04.2023 PERS Emplo 04/28/2023 0 486.80 102-00-2012-6160 PERS PR Batch 00702.04.2023 PERS Emplo 04/28/2023 0 60,696.02 102-00-2012-6160 PERS PR Batch 00701.05.2023 PERS Emplo 05/12/2023 0 497.60 102-00-2012-6160 PERS PR Batch 00701.05.2023 PERS Emplo 05/12/2023 0 61,620.96 102-00-2012-6160 PERS PR Batch 00701.05.2023 PERS Emplo 05/12/2023 0 36,242.25 102-00-2012-6160 PERS PR Batch 00701.05.2023 Pers Buy Bac 05/12/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00701.05.2023 PERS Emplo 05/12/2023 0 666.99 102-00-2012-6160 PERS PR Batch 00701.05.2023 PERS Surviv 05/12/2023 0 105.09 Vendor Subtotal: 196,957.68
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.04.2023 Retirement H 04/28/2023 0 561.92 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.05.2023 Retirement H 05/12/2023 0 561.92 Vendor Subtotal: 1,123.84
102-00-2014-0000 Humana Insurance Co PR Batch 00701.04.2023 Life Optiona 04/14/2023 17527 726.59 102-00-2014-0000 Humana Insurance Co PR Batch 00702.04.2023 Life Optiona 04/28/2023 17527 28.15 102-00-2014-0000 Humana Insurance Co PR Batch 00702.04.2023 Life Optiona 04/28/2023 17527 698.46 Vendor Subtotal: 1,453.20
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.04.2023 Basic Life In 04/28/2023 17533 538.75 Vendor Subtotal: 538.75
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.04.2023 Police Dept L 04/28/2023 17512 783.00 Vendor Subtotal: 783.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.04.2023 Fire Dept LT 04/28/2023 0 660.00 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 30 PAGE 955 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 660.00
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.04.2023 Long Term D 04/28/2023 17533 1,185.08 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.04.2023 Short Term D 04/28/2023 17533 868.14 Vendor Subtotal: 2,053.22
102-00-2015-0000 Mutual of Omaha PR Batch 00702.04.2023 Short Term D 04/28/2023 17536 323.77 Vendor Subtotal: 323.77
102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 PERS Platinu 04/28/2023 0 30,571.74 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Blue Shield T 04/28/2023 0 3,439.74 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Blue Shield A 04/28/2023 0 10,188.39 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Kaiser Perma 04/28/2023 0 53,436.62 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 PERS Gold ( 04/28/2023 0 4,218.29 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Anthem Blue 04/28/2023 0 16,026.42 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 SHARP 04/28/2023 0 1,988.90 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 UnitedHealth 04/28/2023 0 1,427.10 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Health Net S 04/28/2023 0 1,963.75 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 UnitedHealth 04/28/2023 0 2,371.38 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Health Net S 04/28/2023 0 2,182.82 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Anthem Blue 04/28/2023 0 8,264.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.04.2023 Peace Officer 04/28/2023 0 2,100.00 Vendor Subtotal: 138,179.75
102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 26.76 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.04.2023 Ameritas - V 04/28/2023 17498 1,762.16 Vendor Subtotal: 1,788.92
102-00-2020-0000 Delta Dental of California Adjustment Premium May 2023 05/03/2023 17519 963.55 102-00-2020-0000 Delta Dental of California PR Batch 00702.04.2023 Delta Dental 04/28/2023 17519 8,214.30 Vendor Subtotal: 9,177.85
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium May 2023 05/03/2023 17520 41.91 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.04.2023 Delta Dental 04/28/2023 17520 415.43 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 31 PAGE 956 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.04.2023 Delta Dental 04/28/2023 17520 15.79 Vendor Subtotal: 473.13
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.05.2023 Firefighter D 05/12/2023 0 931.02 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.05.2023 Firefighter D 05/26/2023 0 931.02 Vendor Subtotal: 1,862.04
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.05.2023 San Marino C 05/12/2023 0 435.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.05.2023 San Marino C 05/26/2023 0 435.00 Vendor Subtotal: 870.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00701.05.2023 SM Supervis 05/12/2023 0 180.00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.05.2023 SM Supervis 05/26/2023 0 180.00 Vendor Subtotal: 360.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.05.2023 San Marino P 05/12/2023 0 843.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.05.2023 San Marino P 05/26/2023 0 843.24 Vendor Subtotal: 1,686.48
102-00-2028-0000 LegalShield PR Batch 00701.04.2023 Prepaid Lega 04/14/2023 0 53.83 102-00-2028-0000 LegalShield PR Batch 00702.04.2023 Prepaid Lega 04/28/2023 0 27.42 102-00-2028-0000 LegalShield PR Batch 00702.04.2023 Prepaid Lega 04/28/2023 0 26.40 Vendor Subtotal: 107.65
102-00-2032-0000 American Fidelity Assurance PR Batch 00701.04.2023 Dep Care/125 04/14/2023 0 587.49 102-00-2032-0000 American Fidelity Assurance PR Batch 00702.04.2023 Dep Care/125 04/28/2023 0 587.49 Vendor Subtotal: 1,174.98
102-00-2036-0000 American Fidelity Assurance PR Batch 00701.04.2023 Flexible Spen 04/14/2023 0 1,221.31 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.04.2023 Flexible Spen 04/28/2023 0 1,221.31 Vendor Subtotal: 2,442.62
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 32 PAGE 957 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 102 406,663.62
103-30-3319-0000 Emily Stephens Refund-Police Report 05/19/2023 17560 20.00 Vendor Subtotal: 20.00
103-30-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 1,500.00 Vendor Subtotal: 1,500.00
103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 26.76 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 17.44 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 -9.84 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 -19.16 Vendor Subtotal: 15.20
103-30-4010-0000 Delta Dental of California Adjustment Premium May 2023 05/03/2023 17519 -89.45 Vendor Subtotal: -89.45
103-30-4010-0000 Lincoln National Life Insurance Co Adjustment Premium May 2023 05/03/2023 17533 -44.04 Vendor Subtotal: -44.04
103-30-4010-0000 PERS (Medical) Adjustment Premium May 2023 05/03/2023 0 836.82 Vendor Subtotal: 836.82
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 4/2/23- 05/03/2023 0 3,803.80 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 4/16/23 05/19/2023 0 7,596.73 Vendor Subtotal: 11,400.53
103-30-4150-0000 AT&T Mobility E-Citation Writer Service March 2023 05/03/2023 17507 199.88 103-30-4150-0000 AT&T Mobility E-Citations Writer Service April 2023 05/19/2023 17580 199.88 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 33 PAGE 958 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 399.76
103-30-4150-0000 City of Pasadena Inmate Housing March 2023 05/03/2023 17516 336.00 Vendor Subtotal: 336.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles April 2023 05/19/2023 17600 1,200.00 Vendor Subtotal: 1,200.00
103-30-4150-0000 Huntington Hospital Medical Clearance-Pre-booking 05/03/2023 17528 75.00 Vendor Subtotal: 75.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service April 2023 05/19/2023 0 7,153.95 Vendor Subtotal: 7,153.95
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service March 20 05/03/2023 0 1,805.51 Vendor Subtotal: 1,805.51
103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-CCW Applic 05/19/2023 17621 400.00 Vendor Subtotal: 400.00
103-30-4150-0000 Superior Court of California County Revenue Distribution Total County Fee 05/03/2023 17551 2,050.00 Vendor Subtotal: 2,050.00
103-30-4150-0000 Vital Medical Service, LLC In Custody Blood Withdrawal-Jan 202 05/19/2023 17637 313.00 Vendor Subtotal: 313.00
103-30-4150-0500 CI Technologies, Inc IAPRO Software Annual Maintenance 05/03/2023 17518 1,248.48 Vendor Subtotal: 1,248.48
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 34 PAGE 959 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4150-0500 IntelesysOne Computer Battery Replacement-PD 05/19/2023 0 52.38 Vendor Subtotal: 52.38
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage- PD 05/22/2023 17641 0.99 Vendor Subtotal: 0.99
103-30-4316-0000 Canon Financial Services Inc Copier Lease April 2023-PD 05/03/2023 17514 155.82 Vendor Subtotal: 155.82
103-30-4316-0000 CopyFree Technology Inc Copier Usages Charge 2/8/23-5/7/23-P 05/19/2023 0 374.01 103-30-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 5/8/23-6/7/23 05/19/2023 0 144.95 103-30-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 4/8/23-5/7/23 05/19/2023 0 144.95 Vendor Subtotal: 663.91
103-30-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Jan- 05/03/2023 17511 75.00 Vendor Subtotal: 75.00
103-30-4376-0000 Remington Pure Drinking Water Service-PD 05/19/2023 17629 50.00 Vendor Subtotal: 50.00
103-30-4376-0000 U.S. Bank Western Graphix-Blank ID Card 05/22/2023 17641 61.17 103-30-4376-0000 U.S. Bank Amazon-Date Stamps 05/22/2023 17641 123.20 103-30-4376-0000 U.S. Bank Amazon-Aluminum Foil 05/22/2023 17641 24.06 103-30-4376-0000 U.S. Bank Amazon-3 Hole Punch 05/22/2023 17641 26.82 Vendor Subtotal: 235.25
103-30-4376-0200 U.S. Bank Smart and Final-Snacks & Drinks for O 05/22/2023 17641 80.70 Vendor Subtotal: 80.70
103-30-4415-0000 Arthur Burgos Training-Mileage 5/9/23 05/03/2023 17510 51.88 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 35 PAGE 960 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4415-0000 Arthur Burgos Training-Commuter Lunch 5/9/23 05/03/2023 17510 8.00 Vendor Subtotal: 59.88
103-30-4415-0000 Aaron Lopez Training-Mileage 5/18/23 05/03/2023 17535 18.34 103-30-4415-0000 Aaron Lopez Training-Commuter Lunch 5/18/23 05/03/2023 17535 8.00 Vendor Subtotal: 26.34
103-30-4415-0000 Naved Qureshi Training-Basic Course 3 Days 4/23/23 05/19/2023 0 225.00 103-30-4415-0000 Naved Qureshi Training-Basic Course 3 Days 5/21/23- 05/19/2023 0 225.00 Vendor Subtotal: 450.00
103-30-4415-0000 Jesse Ruiz Training-Mileage 4/17/23-4/28/23 05/03/2023 17545 105.85 103-30-4415-0000 Jesse Ruiz Training-Basic Course (10) 4/17/23-4/2 05/03/2023 17545 750.00 Vendor Subtotal: 855.85
103-30-4415-0000 U.S. Bank Powerful Women -Training Ofc.Serran 05/22/2023 17641 250.00 103-30-4415-0000 U.S. Bank Southwest Airlines-Flight Training Sgt 05/22/2023 17641 451.95 103-30-4415-0000 U.S. Bank Behavioral Analysis-Training Credit 05/22/2023 17641 -100.00 103-30-4415-0000 U.S. Bank OC Sheriff Dept-Training-PD 05/22/2023 17641 200.00 103-30-4415-0000 U.S. Bank Training Hotel 3 Nights-Cmdr.Tebbetts 05/22/2023 17641 441.72 Vendor Subtotal: 1,243.67
103-30-4415-0000 Vince Wilson Training-Commuter Lunch (2) 5/24/23 05/19/2023 17640 16.00 103-30-4415-0000 Vince Wilson Training-Mileage 5/24/23-5/25/23 05/19/2023 17640 62.88 Vendor Subtotal: 78.88
103-30-4420-0000 Prographics Inc Envelopes & Letterhead 05/03/2023 0 1,093.91 Vendor Subtotal 1,093 91
103-30-4420-0000 U.S. Bank Tactical Klips-Field Interview Cards 05/22/2023 17641 87.92 103-30-4420-0000 U.S. Bank House of Printing-Budget Sheets-PD 05/22/2023 17641 316.42 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 36 PAGE 961 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 404.34
103 30 4436 0000 Robert Patrick Sanderson Background Check Dispatcher Applica 05/19/2023 17620 1,300 00 103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Officer App 05/19/2023 17620 1,700.00 Vendor Subtotal: 3,000.00
103-30-4468-0000 Adriana Archuleta Training-Mileage 5/3/23 05/03/2023 17500 10.48 Vendor Subtotal: 10.48
103-30-4468-0000 Jeremy Bestpitch Training-Mileage 5/8/23-5/9/23 05/03/2023 0 77.55 103-30-4468-0000 Jeremy Bestpitch Training-Per Diem Lunch (2) 5/8/23-5 05/03/2023 0 36.00 Vendor Subtotal: 113.55
103-30-4468-0000 Jose Corney Training-Mileage 5/3/23 05/03/2023 17517 10.48 103-30-4468-0000 Jose Corney Training-Mileage 6/1/23 05/19/2023 17595 57.25 103-30-4468-0000 Jose Corney Training-Per Diem Breakfast 6/1/23 05/19/2023 17595 17.00 103-30-4468-0000 Jose Corney Training-Per Diem Lunch 6/1/23 05/19/2023 17595 18.00 Vendor Subtotal: 102.73
103-30-4468-0000 Naved Qureshi Training-Per Diem Lunch 6/1/23 05/19/2023 0 18.00 103-30-4468-0000 Naved Qureshi Training-Per Diem Breakfast 6/1/23 05/19/2023 0 17.00 Vendor Subtotal: 35.00
103-30-4468-0000 Alejandro Sandoval Training-Per Diem Lunch 6/1/23 05/19/2023 17619 18.00 103-30-4468-0000 Alejandro Sandoval Training-Mileage 6/1/23 05/19/2023 17619 57.25 103-30-4468-0000 Alejandro Sandoval Training-Per Diem Breakfast 6/1/23 05/19/2023 17619 17.00 Vendor Subtotal: 92.25
103-30-4468-0000 U.S. Bank Avis Car Rental 4 Days-Training Ofc.B 05/22/2023 17641 229.66 103-30-4468-0000 U.S. Bank American Bike Patrol-Training Ofc.Pe 05/22/2023 17641 350.00 103-30-4468-0000 U.S. Bank Southwest Airlines-Flight Training Ofc 05/22/2023 17641 257.96 103-30-4468-0000 U.S. Bank Armitage Tactical-Training Ofc. Corne 05/22/2023 17641 450.00 103-30-4468-0000 U.S. Bank American Bike Patrol-Training Ofc.Ru 05/22/2023 17641 350.00 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 37 PAGE 962 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4468-0000 U.S. Bank Tradecraft-Training Ofc.Ruiz 05/22/2023 17641 200.00 103-30-4468-0000 U.S. Bank American Bike Patrol-Training Ofc.He 05/22/2023 17641 350.00 Vendor Subtotal: 2,187.62
103-30-4480-0000 U.S. Bank Gaylord Texan-Hotel 3 Nights Confere 05/22/2023 17641 913.94 103-30-4480-0000 U.S. Bank Westin-Hotel 3 Nights Conference Chi 05/22/2023 17641 577.56 Vendor Subtotal: 1,491.50
103-30-4492-0003 U.S. Armor Corporation Tactical Outer Vest-Ofc.Burgos 05/03/2023 17558 338.45 103-30-4492-0003 U.S. Armor Corporation Rapid Response D.B Vest-Sgt.Qureshi 05/19/2023 17634 330.40 Vendor Subtotal: 668.85
103-30-4492-0003 U.S. Bank Pasadena Silk Screen-Bike Patrol Nam 05/22/2023 17641 122.38 103-30-4492-0003 U.S. Bank Windsor Cleaners-Bike Patrol Patches 05/22/2023 17641 82.00 103-30-4492-0003 U.S. Bank Tom's Men's Wear-Uniform 05/22/2023 17641 74.96 Vendor Subtotal: 279.34
103-30-4492-0004 U.S. Armor Corporation Concealable Body Armor-Sgt.Qureshi 05/19/2023 17634 877.37 Vendor Subtotal: 877.37
103-30-4500-4950 The Gas Company Gas Service March-April 2023-PD 05/03/2023 17553 85.39 Vendor Subtotal: 85.39
103-30-4500-9025 AT&T Phone Service March-April 2023-PD 05/03/2023 17503 125.58 103-30-4500-9025 AT&T Phone Service March-April 2023-PD 05/19/2023 17577 1,570.40 Vendor Subtotal: 1,695.98
103-30-4500-9025 AT&T Interstate Dedicated Private Line April 05/03/2023 17505 439.93 103-30-4500-9025 AT&T Interstate Dedicated Private Line May 05/19/2023 17578 662.01 Vendor Subtotal: 1,101.94
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 38 PAGE 963 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4500-9025 Charter Communications Cable Internet Service 4/6/23-5/5/23-P 05/03/2023 17555 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 U.S. Bank New Century BMW-Motorcycle Maint 05/22/2023 17641 664.82 103-30-4508-0000 U.S. Bank Harbor Freight-Vehicle Tie Downs 05/22/2023 17641 35.25 103-30-4508-0000 U.S. Bank Amazon-Ratchet Tie Down Straps 05/22/2023 17641 39.60 103-30-4508-0000 U.S. Bank Amazon-E-Bike Carrier 05/22/2023 17641 390.08 103-30-4508-0000 U.S. Bank Home Depot-Fastener for Remote Con 05/22/2023 17641 20.87 Vendor Subtotal: 1,150.62
103-30-4508-0000 WEX Bank Fuel 3/26/23-4/25/23-PD 05/19/2023 17639 94.77 103-30-4508-0000 WEX Bank Fuel 3/26/23-4/25/23-PD 05/19/2023 17639 60.74 Vendor Subtotal: 155.51
103-34-3332-0000 Kaiser Foundation Health Plan Paramedic Service Refund-Overpayme 05/19/2023 17562 604.78 103-34-3332-0000 Kaiser Foundation Health Plan Paramedic Service Refund-Overpayme 05/19/2023 17561 403.04 Vendor Subtotal: 1,007.82
103-34-3332-0000 Alhambra Hospital Medical Center Paramedic Service Refund-Overpayme 05/19/2023 17563 529.54 Vendor Subtotal: 529.54
103-34-3332-0000 Anthem Blue Cross Paramedic Service Refund-Overpayme 05/19/2023 17564 2,167.76 Vendor Subtotal: 2,167.76
103-34-3332-0000 Optum Paramedic Service Refund-Overpayme 05/19/2023 17565 603.77 103-34-3332-0000 Optum Paramedic Service Refund-Overpayme 05/19/2023 17566 778.95 Vendor Subtotal: 1,382.72
103-34-3332-0000 Aetna Paramedic Service Refund-Overpayme 05/19/2023 17567 335.54 Vendor Subtotal: 335.54
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 39 PAGE 964 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 103-34-3332-0000 Lily C Wang Paramedic Service Refund-Overpayme 05/19/2023 17568 40.00 Vendor Subtotal: 40.00
103-34-4008-3080 TIAA-Cref Financial Services Employer Portion of Defer Comp Apri 05/03/2023 0 100.00 Vendor Subtotal: 100.00
103-34-4010-0000 Ameritas Life Insurance Corp Adjustment Premium April 2023 05/03/2023 17498 -7.60 Vendor Subtotal: -7.60
103-34-4150-0000 David Givot EMS QI & Education March 2023 05/03/2023 17522 2,330.00 103-34-4150-0000 David Givot EMS QI & Education April 2023 05/19/2023 17601 2,330.00 Vendor Subtotal: 4,660.00
103-34-4150-0000 Stericycle Inc CA AB 1807 Fee 05/03/2023 17550 0.20 Vendor Subtotal: 0.20
103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service Feb 2023 05/03/2023 0 2,418.77 103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service March 2023 05/03/2023 0 4,053.92 Vendor Subtotal: 6,472.69
103-34-4150-0500 U.S. Bank Apple.com-ICloud Service-FD 05/22/2023 17641 2.99 Vendor Subtotal: 2.99
103-34-4204-0000 U.S. Bank Audible- Monthly Subscription--FD 05/22/2023 17641 14.95 103-34-4204-0000 U.S. Bank Pasadena Star New Monthly Subscript 05/22/2023 17641 10.00 103-34-4204-0000 U.S. Bank Pasadena Star New Monthly Subscript 05/22/2023 17641 10.00 103-34-4204-0000 U.S. Bank LA Times - Monthly Subscription--FD 05/22/2023 17641 16.00 Vendor Subtotal: 50.95
103-34-4206-0000 Air Exchange Inc Repair to Ventilation Plymovent System 05/03/2023 17494 885.52 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 40 PAGE 965 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 885.52
103 34 4206 0000 Veritiv Operating Company Janitorial Supplies 05/19/2023 0 79 89 Vendor Subtotal: 79.89
103-34-4206-0000 U.S. Bank Amazon-Showerhead 05/22/2023 17641 72.16 103-34-4206-0000 U.S. Bank Home Depot-Station Repair Supplies 05/22/2023 17641 135.83 Vendor Subtotal: 207.99
103-34-4316-0000 Canon Financial Services Inc Copier Lease April 2023-FD 05/03/2023 17514 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Usages Charge 1/22/23-4/21/23 05/03/2023 0 65.08 103-34-4316-0000 CopyFree Technology Inc Copier Base Charge 4/22/23-5/21/23-F 05/03/2023 0 23.70 Vendor Subtotal: 88.78
103-34-4376-0000 Alert -All Corporation Badge Stickers 05/03/2023 17495 344.93 Vendor Subtotal: 344.93
103-34-4376-0000 Bound Tree Medical, LLC Ambulance Supplies 05/19/2023 17584 272.67 Vendor Subtotal: 272.67
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 05/03/2023 0 22.02 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 05/19/2023 0 2,201.62 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 05/19/2023 0 22.02 Vendor Subtotal: 2,245.66
103-34-4376-0000 Linde Gas & Equipment In Oxygen 05/03/2023 17534 305.21 103-34-4376-0000 Linde Gas & Equipment In Oxygen 05/19/2023 17611 106.13 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 41 PAGE 966 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 411.34
103-34-4376-0000 U.S. Bank Ralphs-Water for Engine 05/22/2023 17641 93.80 103-34-4376-0000 U.S. Bank Amazon-Lighting 05/22/2023 17641 26.27 103-34-4376-0000 U.S. Bank Amazon-Timer 05/22/2023 17641 11.16 Vendor Subtotal: 131.23
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 05/03/2023 0 21.53 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 05/03/2023 0 820.16 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 05/19/2023 0 97.96 Vendor Subtotal: 939.65
103-34-4396-0000 U.S. Bank ICMA-Membership-Chief Rueda 05/22/2023 17641 200.00 Vendor Subtotal: 200.00
103-34-4420-0000 U.S. Bank Print X Press & Copy- Annual Reports 05/22/2023 17641 459.75 Vendor Subtotal: 459.75
103-34-4436-0000 Allstar Fire Equipment Inc Fire Jacket 05/03/2023 17496 267.91 103-34-4436-0000 Allstar Fire Equipment Inc Gloves 05/03/2023 17496 105.67 Vendor Subtotal: 373.58
103-34-4468-0000 U.S. Bank Costco-Gifts Dispatcher Appreciation 05/22/2023 17641 239.97 103-34-4468-0000 U.S. Bank Emergency Medical Service-Paramedic 05/22/2023 17641 250.00 Vendor Subtotal: 489.97
103-34-4480-0000 U.S. Bank Starbucks-Coffee First Aid Class 05/22/2023 17641 40.00 Vendor Subtotal: 40.00
103-34-4500-4950 The Gas Company Gas Service March-April 2023-FD 05/03/2023 17553 512.06 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 42 PAGE 967 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 512.06
103-34-4500-9025 AT&T Phone Service March-April 2023-FD 05/03/2023 17503 117.27 Vendor Subtotal: 117.27
103-34-4500-9025 AT&T City Hall Compound Internet Service A 05/03/2023 17504 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service March 2 05/03/2023 17506 44.79 Vendor Subtotal: 44.79
103-34-4500-9025 Verizon Wireless Mobile Computer Service 3/24/23-4/23 05/19/2023 17636 290.81 Vendor Subtotal: 290.81
103-34-4508-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Jan- 05/03/2023 17511 26.00 Vendor Subtotal: 26.00
103-34-4508-0000 Performance Truck Repair Inc Lost Check-Reissue Repair-E91 05/03/2023 17541 19,292.25 103-34-4508-0000 Performance Truck Repair Inc Repair-E91 05/03/2023 17541 2,568.79 Vendor Subtotal: 21,861.04
103-34-4508-0000 Republic EVS LLC Repair-Passenger Mirror RA91 05/19/2023 17618 1,130.31 Vendor Subtotal: 1,130.31
103-34-4508-0000 U.S. Bank Puretec Industrial-Engine Water 05/22/2023 17641 53.62 Vendor Subtotal: 53.62
Subtotal for Fund: 103 95,683.64
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 43 PAGE 968 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 245-00-4600-1000 Control Air Enterprises HVAC Chiller Repair-Library 05/03/2023 17515 1,221.43 Vendor Subtotal: 1,221.43
Subtotal for Fund: 245 1,221.43
281-30-4399-0000 U.S. Bank Amazon-Memo Boards 05/22/2023 17641 226.86 Vendor Subtotal: 226.86
281-34-4613-0562 Kimtek Corporation Medical Transport for Polaris Ranger 05/19/2023 17608 4,340.00 Vendor Subtotal: 4,340.00
281-91-4150-2575 Marc Berger Performance 5/21/23 05/19/2023 17582 500.00 Vendor Subtotal: 500.00
281-91-4370-2575 Ingram Library Services Books 05/03/2023 0 41.57 Vendor Subtotal: 41.57
281-91-4376-2575 U.S. Bank Amazon-Wreath Making Program 05/22/2023 17641 17.50 281-91-4376-2575 U.S. Bank Amazon-Wreath Making Program 05/22/2023 17641 85.95 Vendor Subtotal: 103.45
281-92-4370-2575 Ingram Library Services Books 05/03/2023 0 56.99 281-92-4370-2575 Ingram Library Services Books 05/03/2023 0 54.31 281-92-4370-2575 Ingram Library Services Book 05/03/2023 0 22.13 Vendor Subtotal: 133.43
281-92-4376-0000 U.S. Bank SP Sensory Edge-Sensory Activity Cub 05/22/2023 17641 624.09 281-92-4376-0000 U.S. Bank SP Sensory Edge-Sensory Activity Tab 05/22/2023 17641 459.85 Vendor Subtotal: 1,083.94
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 44 PAGE 969 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Jan- 05/03/2023 17511 12.00 Vendor Subtotal: 12.00
281-92-4376-2575 U.S. Bank Target-Peeps Catapult Program Supplie 05/22/2023 17641 16.01 281-92-4376-2575 U.S. Bank Target-Peeps Catapult Program Supplie 05/22/2023 17641 50.53 281-92-4376-2575 U.S. Bank Amazon-Peeps Catapult Program Supp 05/22/2023 17641 39.38 281-92-4376-2575 U.S. Bank Amazon-Children's Program Supplies 05/22/2023 17641 128.71 Vendor Subtotal: 234.63
Subtotal for Fund: 281 6,675.88
394-30-4600-1001 Dewberry Architects Inc PD Space Utilization Needs Study Feb 05/03/2023 17521 11,657.00 000001014 394-30-4600-1001 Dewberry Architects Inc PD Space Utilization Needs Study Mar 05/19/2023 17599 25,154.27 000001014 Vendor Subtotal: 36,811.27
394-40-4600-1000 CABD Construction Inc Construction SMC Project Progress Pa 05/03/2023 0 453,011.16 000001029 Vendor Subtotal: 453,011.16
394-40-4600-1000 Crane Architectural Group Phase V Construction Observation Pha 05/19/2023 17597 3,600.00 Vendor Subtotal: 3,600.00
394-40-4600-1000 Griffin Structures Inc Construction Management Service SM 05/19/2023 0 41,829.15 000001030 Vendor Subtotal: 41,829.15
394-40-4600-1000 Kizh Nation Resources Management Native American Monitoring Service S 05/19/2023 17609 4,249.00 000001032 Vendor Subtotal: 4,249.00
394-40-4600-1000 Hantoro Walujono Geotechnical Observation-SMC Projec 05/03/2023 17556 2,400.00 Vendor Subtotal: 2,400.00
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 45 PAGE 970 of 1107
Account Number Vendor Description GL Date Check No Amount PO No 394-40-4600-1000 Vista Environmental Consulting, Inc Abatement Monitoring 1/9/23-2/24/23 05/19/2023 0 9,770.00 Vendor Subtotal: 9,770.00
394-44-4600-8022 Ardurra Group Inc Lift Station Plan Review March 2023 05/03/2023 17501 5,530.00 000001060 Vendor Subtotal: 5,530.00
394-48-4600-0510 Mariposa Tree Management Inc Tree Planted 4/28/23 05/19/2023 0 2,816.00 Vendor Subtotal: 2,816.00
394-48-4600-0532 Nichols Consulting Engineers Project Management-Street Project 1/1 05/03/2023 17538 5,579.22 Vendor Subtotal: 5,579.22
394-48-4600-9271 Nichols Consulting Engineers Project Management-Street Project 1/1 05/03/2023 17538 46,183.57 Vendor Subtotal: 46,183.57
Subtotal for Fund: 394 611,779.37
591-11-4613-0559 IntelesysOne City Hall Server Upgrade 05/19/2023 0 33,202.10 Vendor Subtotal: 33,202.10
591-30-4613-0595 Coro Medical LLC 5 Zoll AED Plus-PD (4) 05/19/2023 17596 5,940.34 000001058 Vendor Subtotal: 5,940.34
591-53-4613-0563 Out-Fit Gym Equipment Upgrade 05/03/2023 17540 14,234.97 Vendor Subtotal: 14,234.97
Subtotal for Fund: 591 53,377.41
595-10-4150-0000 AdminSure Inc Workers' Comp Claim Admin May 202 05/03/2023 0 1,980.00 AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 46 PAGE 971 of 1107
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,980.00
595-34-4015-0001 Providence Facey Medical Foundatio First Aid Treatment-R.Fixsen 05/03/2023 17524 245.00 Vendor Subtotal: 245.00
Subtotal for Fund: 595 2,225.00
609-00-2002-0000 Metro Water Domestic Water March 2023 05/03/2023 0 11,871.33 Vendor Subtotal: 11,871.33
609-00-2048-0034 San Marino Firefighters Assn Reimbursement-Pancake Breakfast Ga 05/03/2023 0 4,240.00 Vendor Subtotal: 4,240.00
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore A 05/19/2023 17605 604.50 Vendor Subtotal: 604.50
Subtotal for Fund: 609 16,715.83
Report Total: 1,597,605.79
AP-Transactions by Account (05/25/2023 - 10:34 AM) Page 47 PAGE 972 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Annie Han, City Treasurer
DATE: June 14, 2023
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
APRIL 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023 Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
• Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 973 of 1107
• The weighted average maturity and weighted average yield of all investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607), and must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall or may not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, an investment in a Treasury Obligation and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 974 of 1107

PORTFOLIO PERFORMANCE
As of 4/30/2023, the annual percentage yield earned on the bank IMMA is

3.26%. The effective yield for LAIF deposits is 2.87%. The average yield on CDs is 2.23%. The average yield on US Government Agency Securities is

2.938%. The effective yield on Treasury Obligations is 4.08%.

Total combined portfolio yield for April 2023 is 2.81%.

Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 2,836,598 6%
Cash in Bank-IMMA 7,294,022 16%
CERBT Section 115 Trust 600,000 1%
CEPPT Section 115 Trust 1,000,000 2%
Deposits with LAIF 15,112,374 34%
Certificates of Deposit 10,031,506 23%
Treasury Obligations 480,337 1%
US Government Agency Securities 6,997,780 16%
Cash and Investments $ 44,354,391 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 975 of 1107
2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523 2.870
May 0.315 0.684
Jun 0.262 0.861
Jul 0.221 1.090
Aug 0.221 1.276
Sep 0.206 1.513
Oct 0.203 1.772
Nov 0.203 2.007
Dec 0.212 2.173
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301 $44,354,391
May $40,886,858 $44,028,030
Jun $39,918,291 $43,343,341
Jul $36,168,260 $40,325,190
Aug $35,388,265 $39,295,510
Sep $32,098,786 $37,543,079
Oct $30,384,198 $37,097,652
Nov $29,991,938 $35,389,890
Dec $36,414,654 $41,311,610
Total Cash and Investments
PAGE 976 of 1107

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of April 2023.”

ATTACHMENTS

1. Treasurer’s Report as of April 30, 2023
PAGE 977 of 1107
City of San Marino
Treasurer's Report
As of April 30, 2023
Maturity
Date
Par
Value
Bank
Balance
Market
Value
%
Deposit/Investment Type
Cash on Premises
Bank/Issuer portfolio Rate
Petty Cash & Cash Drawer
Petty Cash
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash
City Hall 400.00 400.00 400.00
Fire Department
Recreation Department
Library
Public Works
Police Department
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20 0.00%
Cash in Bank-checking accounts
Investment Transaction Interest Account
General Operating
Payroll (ZBA)
Worker's Compensation (ZBA)
Sub total
US Bank-153xxxx77181 319,794.32
2,516,803.51
319,794.32
2,516,803.51
319,794.32
East West Bank-00-811xx753 2,516,803.51
East West Bank-00-811xx761
East West Bank-00-811xx779
-
-
-
-
-
-
2,836,597.83 2,836,597.83 2,836,597.83 6.39%
Cash in Bank-money market account
Money Market East West Bank-00-811xx787 7,294,021.70
10,130,619.53
7,294,021.70
10,130,619.53
7,294,021.70 16.44%
10,130,619.53 22.83%

3.260%
Rate
Maturity
Date
Par
Value
Book
Value
Market
Value
%
Deposit/Investment Type
Investments
Bank/Issuer portfolio
Pooled Funds California Employers' Retiree Benefit Trust (CERBT) California Employers' Pension Prefunding Trust (CEPPT)
State of California Local Agency Investment Fund (LAIF) 600,000.00
1,000,000.00
15,112,373.53
600,000.00
1,000,000.00
15,112,373.53
559,032.40 1.35%
1,007,130.04 2.25%
Pooled Funds 14,908,512.58 34.05% 2.870%
Non-Negotiable CD Synovus Bank Brokerage CD 101-127-574-8 (FDIC873) Beal Bank CUSIP #07371C7J2 (FDIC #57833)
06/13/23
06/21/23
06/28/23
07/28/23
11/20/23
12/11/23
12/29/23
12/29/23
01/18/24
01/22/24
01/27/24
02/05/24
02/07/24
03/08/24
03/15/24
03/28/24
04/08/24
04/29/24
06/17/24
07/05/24
07/18/24
09/10/24
10/07/24
10/18/24
10/28/24
249,000
244,000
248,000
242,000
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
249,000
244,000
247,506
242,000
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
249,000.00
242,968.81
245,985.71
240,713.69
243,580.72
242,407.01
246,141.93
245,895.44
238,501.49
241,687.68
240,864.18
242,879.57
245,248.58
241,815.72
239,390.94
247,048.11
240,044.41
240,295.83
240,495.13
236,540.07
240,642.80
235,191.82
241,899.41
233,783.50
233,774.23

2.45%

2.25%

0.20%

3.00%

3.15%

2.50%

3.15%

3.00%

4.65%

3.00%

0.30%

3.20%

5.05%

3.35%

0.40%

4.00%

2.25%

2.50%

2.85%

0.55%

3.05%

0.70%

4.30%

0.60%

0.70%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Hingham Instituton for Savings CUSIP #433323EA6 (FDIC #90211) Wells Fargo Bank NA CUSIP #949763X43 (FDIC #3511)
Customers BankPhoneixville PA CUSIP #23204HKD9 (FDIC #34444) BMO Harris Bank NA CUSIP #05600XFR6 (FDIC #16571)
Mainstreet Bank CUSIP #56065GAT5 (FDIC #57742)
Vision Bank of Iowa CUSIP #92834CCV2 (FDIC #11763)
Charles Schwab Bank SSB CUSIP#15987UAJ7 (FDIC #57450)
Tradition Capital Bank CUSIP #89269FDP7 (FDIC #58057)
Morgan Stanley Private Bank CUSIP #61768U2E6 (FDIC #34221) Mutualone Bank CUSIP #62847HBM0 (FDIC #26395)
Bank of India CUSIP #06279K5F9 (FDIC #33648)
Pacific Premier Bank Irvine CA CUSIP #69478QGP9 (FDIC #32172) Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) Nicolet Natl Bk Green Bay WI CUSIP #654062KZ0 (FDIC #57038) JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628)
Discover Bank CUSIP #254673B62 (FDIC #5649)
Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177)
Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099)
Webbank CUSIP #947547PN9 (FDIC #34404)
New York Community Bank CUSIP #649447VN6 (FDIC #16022)
Tristate Capital Bank CUSIP #89677DHQ2 (FDIC #58457)
Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) PAGE 978 of 1107
PAGE 979 of 1107
LAIF
Date
Date
Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
East West Bank Money Market Account
Type of Transaction
4/13/2023 Transfer to East West Bank Operating Account
4/21/2023 Transfer from East West Bank Operating Account (350,000.00) To Cover Operating Expenses for Month of April 2023 6,500,000.00 To transfer money to higher interest generating account US Bank
Date Type of Transaction Amount Notes
Notes
Notes
4/13/2023 Barclays Bank CD Matured 246,000.00 1.300% Interest CalPERS CERBT Trust
Date Type of Transaction Amount
Amount
No Transactions This Month
CalPERS CEPPT Trust
Date Type of Transaction
No Transactions This Month
PAGE 980 of 1107
PMIA/LAIF Performance Report
as of 05/17/23
Quarterly Performance
Quarter Ended 03/31/23
PMIA Average Monthly
Effective Yields(1)
(2) April 2.74
March
February

2.870

2.831

2.624
LAIF Apportionment Rate :
(2) LAIF Earnings Ratio : 0.00007493902135155
(1) LAIF Fair Value Factor : 0.986510329

2.87 2.63
275
(1) PMIA Daily :
(1) PMIA Quarter to Date :
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
04/30/23
$185.4 billion
Corporate
Bonds

0.23%
Commercial
Time Paper
Deposits 3.94%

2.84%
Loans

0.18%
Certificates of
Deposit/Bank Notes

5.59%
Agencies

20.56%
Treasuries

66.66%
Chart does not include $3,011,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).

Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PAGE 981 of 1107
5/25/23, 8:33 AM PMIA Average Monthly Effective Yields
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Home ->> PMIA ->> PMIAAverage Monthly Effective Yields
PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 982 of 1107
5/25/23, 8:33 AM PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870
Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2023 California State Treasurer's Office
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 PAGE 983 of 1107
Weekly Call Report Certification
Local Agency Security Program
Institution: East West Bank
Weekly as of Date: 4/26/2023
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 04/26/2023) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
04/27/2023 04/27/2023
Signature Date Signa Date
Angela Foo, FVP- Treasury Manager Lily Li, VP- Assistant Treasury Operation Manager Name and Title Name and Title
PAGE 984 of 1107
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank
Mailing Address: 135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101 Weekly Report As of Date: 4/26/2023
CID #: 194
Submission Date: 4/27/2023
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
1,506,402,812.44
Total
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,506,402,812.44
382,818,770.66 382,818,770.66
- -
Less: Uncollected Funds:

Less: CDAR Deposits:
-
347,575,192.93
-
-
347,575,192.93
Less: Other (Specify on Line 17): -
Total Secured Deposits: 776,008,848.85
814,809,291.29
776,008,848.85
Minimum Collateral Required: 814,809,291.29
Agent of Depository: Federal Home Loan Bank of San
Francisco
Market Value of Pledged Securities as of
Weekly Report Date: $
$
-
-
$
$
-
-
$
$
855,000,000.00
40,190,708.71
$
$
855,000,000.00
Excess/Deficiency in Pledged Collateral: 40,190,708.71
Description of Other Deposits:

Preparer Name: Evelyn Chen Preparer Phone #: 626-768-6949 Preparer Title: Senior Treasury Analyst Preparer Email Address: [email protected] Authorizer #1 Name: Angela Foo
Authorizer #2 Name: Lily Li
Authorizer #1 Title: FVP- Treasury Manager
Authorizer #2 Title: VP- Assistant Treasury Operation Manager PAGE 985 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: June 14, 2023
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Regular meeting of May 10, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 986 of 1107

RECOMMENDATION
Staff recommends the Council approve the May 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of May 10, 2023.”

ATTACHMENTS

1. Minutes of May 10, 2023 – Regular Meeting
PAGE 987 of 1107

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 10, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:01 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Erica Nam

MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Council Member Lo, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN, NATIVE

HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH
Mayor Talt presented a proclamation declaring May 2023 Asian American, Native Hawaiian, and Pacific Islander Heritage Month.

2. PRESENTATION OF PROCLAMATION FOR NATIONAL POLICE WEEK Mayor Talt presented a proclamation declaring May 11-16, 2023 National Police Week.

PAGE 988 of 1107

CITY COUNCIL MINUTES REGULAR MEETING
MAY 10, 2023 PAGE 2 OF 6

NEW BUSINESS

3. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES
City Clerk Baker presented the staff report.

The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Chou, to appoint Christa Lakon and Ric Chou as regular members and Suzanne Torgeson as an alternate member of the Design Review Committee to serve terms ending May 31, 2025, and to appoint Kimberlee Misek as an alternate member of the Design Review Committee to complete the term ending May 31, 2024.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Lo moved, seconded by Mayor Talt, to appoint Steve Domier as a regular member, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library Board of Trustees to serve terms ending May 31, 2026.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

4. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2023 Finance Director Chung and City Treasurer Han presented the staff report.

The following person(s) provided comment:
- None
The City Council received and filed the Cash and Investment Report for the month of March 2023.

PAGE 989 of 1107

CITY COUNCIL MINUTES REGULAR MEETING
MAY 10, 2023 PAGE 3 OF 6

5. ADOPTION OF RESOLUTION NO. R-23-15, RESCINDING RESOLUTION NO.’S R-21-28 AND R-22-18 TO ELIMINATE THE MANDATORY VACCINE

MANDATE FOR THE UNREPRESENTED EMPLOYEES AND EMPLOYEES

REPRESENTED BY THE SMPOA, SMFFA, AND MODIFYING THE MOU WITH

THE SMCEA
Human Resources Director Guerrero presented the staff report.

The following person(s) provided comment:
- None
Council Member Lo moved, seconded by Vice Mayor Huang, to adopt Resolution No. R-23- 15, Rescinding Resolution No.’s R-21-28 and R-22-18 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE

ARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD ARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL HAZARDOUS MATERIAL
ABATEMENT SERVICES BY VISTA ENVIRONMENTAL; AND OF A

PROFESSIONAL DESIGN SERVICES AGREEMENT WITH CSI FULLMER FOR

THE SAN MARINO COMMUNITY CENTER PROJECT
Parks and Public Works Director Shah presented the staff report.

The following person(s) provided comment:
- None
Council Member Chou moved, seconded by Council Member Lo, to approve Amendment No. 4 to the professional design services agreement with Crane Architectural Group and increase the compensation amount in the agreement, as modified by Amendments No. 1, 2, and 3, by an additional $15,360; approve Amendment No. 1 to the professional design services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing the total compensation amount by $21,480; approve amendment No. 1 to the professional services agreement with Griffin Structures increasing the total contract amount by $65,000; authorize the procurement of additional hazardous materials abatement services from Vista Environmental in the amount of $39,672; and award a professional design services agreement in an amount not to exceed $275,000 to Corporate Business Interiors for the design and procurement of furniture, fixtures, and equipment for the San Marino Center.

PAGE 990 of 1107

CITY COUNCIL MINUTES REGULAR MEETING
MAY 10, 2023 PAGE 4 OF 6
Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Mayor Talt
NOES: Vice Mayor Huang
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Shepherd Romey, to approve consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

7. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2023
The City Council received and filed the Monthly Disbursements Report for the month of April 2023.

8. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of April 12, 2023, the regular meeting of April 12, 2023, the special meeting of April 19, 2023, the adjourned regular meeting of April 21, 2023, the special meeting of April 21, 2023, the special meeting of April 26, 2023, and the adjourned regular meeting of April 28, 2023.

9. APPROVAL OF RESOLUTION NO. R-23-10, ADOPTING THE CITY OF SAN MARINO 2023 INVESTMENT POLICY
The City Council adopted Resolution No. R-23-10, a Resolution of the City Council of the City of San Marino, California, Adopting the 2023 Investment Policy.

PAGE 991 of 1107

CITY COUNCIL MINUTES REGULAR MEETING
MAY 10, 2023 PAGE 5 OF 6

10.APPROVAL OF RESOLUTION NO. R-23-14, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
The City Council approved Resolution No. R023014 adopting a list of Fiscal Year 2023-24 projects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.

11.APPROVAL OF AGREEMENT AMENDMENT NO. 2 WITH DUDEK FOR

PROFESSIONAL DESIGN SERVICES FOR THE LIFT STATION
IMPROVEMENT PROGRAM IN THE AMOUNT OF $47,100 AND EXTENDING THE TERM THROUGH DECEMBER 31, 2023
The City Council approved amendment No. 2 to the professional design services agreement with Dudek, increasing the compensation amount by $47,100 and extend the agreement through December 31, 2023, for their continued services for the Lift Station Improvement Program, and authorized the City Manager to execute the amendment on behalf of the City.

12.ACCEPTANCE OF 2018 POLARIS GEM E2 GOLF CART FROM ED MNOIAN The City Council accepted the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
At 7:02 p.m., Mayor Talt recessed the meeting to closed session.

CLOSED SESSION
At 7:07 p.m., Mayor Talt resumed the meeting in closed session to discuss the following items:

13.PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
PAGE 992 of 1107

CITY COUNCIL MINUTES REGULAR MEETING
MAY 10, 2023 PAGE 6 OF 6

14.CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager

15.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
The City Council met with respect to one (1) matter of significant exposure to litigation.

At 7:55 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Items 1, 2 and 3 and there was no reportable action.

ADJOURNMENT
At 7:55 p.m., Mayor Talt adjourned the meeting.

CHRISTINA BAKER

CITY CLERK
PAGE 993 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: June 14, 2023
SUBJECT: APPROVAL OF RESOLUTION NO. R-23-18 ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
In 1979 and 1990, California voters approved Proposition 4 (the “Gann Initiative”) and Proposition 111, respectively. Proposition 4 placed limits on the amount of tax proceeds that can be received and appropriated by governments in the State. Proposition 111 provided an adjustment formula to allow for local growth factors. Each year, governments throughout the State adopt a resolution establishing their appropriations limit as well as their appropriations that are subject to the limit.

DISCUSSION
Each year, two change factors are combined in a single adjustment factor and applied to the prior year’s appropriations limit to arrive at the new appropriations limit for the upcoming fiscal year.

1. Local agencies are allowed to use the larger of the City’s population growth or their County’s population growth. For calendar year 2023, on which the FY 2023-24 limit is based, the State Department of Finance reports that the populations of both the City of San Marino and the County of Los Angeles declined. The City’s population decline of 0.62% was used for the City’s FY Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 994 of 1107
2023-24 limit calculation this year. The County’s population decline of 0.75% was greater.

2. Agencies are allowed to use as a “cost of living” factor the larger of the change in California per capita income or the growth in non-residential assessed valuation due to new construction. The change in California per capita income, 4.44%, was used in the City’s FY 2023-24 limit calculation. The change in non-residential assessed property valuation in San Marino has not been measured, and is assumed to be less than 4.44%.

The proposed FY 2023-24 appropriations limit is $33,225,916 and the proposed budget appropriations subject to the limit are $27,598,190, or 83% of the maximum allowed.

Exhibit A to the accompanying resolution shows how the FY 2023-24 appropriations limit was calculated. Exhibit B is the narrative discussion of the Gann Appropriations Limit and its implications for the City of San Marino that is proposed to be included in the final FY 2023-24 adopted budget document along with Resolution No. R-23-18 and Exhibit A.

FISCAL IMPACT & PROCUREMENT REVIEW
Because the proposed appropriations subject to the limit are less than the appropriations limit, there is no direct fiscal impact resulting from approval of the Resolution.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends adoption of the proposed FY 2023-24 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-23-18, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2023-24.” PAGE 995 of 1107

ATTACHMENTS

1. Resolution No. R-23-18

2. Exhibit A: Gann Appropriations Limit Calculation

3. Exhibit B: Implications of the Gann Appropriations Limit PAGE 996 of 1107
RESOLUTION NO. R-23-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2023-24
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year, and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 11 of Ordinance No. O-19-1351.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2023-24 Appropriations Limit are the City population change of -0.62% and the change in California Per Capita Personal Income of 4.44%.

SECTION 2. The FY 2023-24 Appropriations Limit for the City of San Marino for the Fiscal Year 2023-24 is hereby determined to be $33,225,916 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2023-24 Proposed Budget that are subject to the limit total $27,598,190, representing an amount that is 83% of the limit.

PASSED, APPROVED AND ADOPTED this 14th day of June, 2023. _______________________________

STEVE TALT, MAYOR
ATTEST:
__________________________

CHRISTINA BAKER,

CITY CLERK
PAGE 997 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-18

PAGE TWO
I HEREBY CERTIFY that the foregoing Resolution No. R-23-18 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 14th day of June, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________

CHRISTINA BAKER,

CITY CLERK
PAGE 998 of 1107

EXHIBIT A
2022-23 Base Limit: $ 28,612,153
2023-24 Change in CA Per Capita Income 4.44%
2023-24 Change in City Population: -0.62%
2023-24 Combined Adjustment Factor 1.0379
2023-24 Limit Before Voter Approved Override $ 29,697,622 2023-24 Voter Approved Override - Public Safety Parcel Tax $ 3,528,294 2023-24 Appropriations Limit $ 33,225,916
2023-24 Amount Subject to Appropriations Limit $ 27,598,190 2023-24 Percentage of San Marino Appropriations Subject to Limit 83% City of San Marino
Fiscal Year 2023-24
Gann Appropriations Limit Calculation
PAGE 999 of 1107

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in non-residential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2023-24 Appropriations Limit was adopted by resolution on June 14, 2023 as required by the California Government Code. The City’s FY 2023-24 appropriations limit is $33,225,916 and its appropriations subject to limitation is $27,598,190.

The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $5,627,726, and appropriations subject to limitation are 83% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2023-24 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

FY 2023-24 is the fifth consecutive year that the population factor used to adjust the City’s annual appropriations limit is negative. If this trend continues, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.

PAGE 1000 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Amber Shah, Parks & Public Works Director
Mark Siegfried, Accounting Manager/Controller
DATE: June 14, 2023
SUBJECT: APPROVAL OF COOPERATION AGREEMENT FOR

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FOR JULY 1, 2024 THROUGH JUNE 30, 2027

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Well-Maintained Infrastructure
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino has been receiving Community Development Block Grant (CDBG) funds for over thirty years. The CDBG program provides a wide range of services and activities that benefit low and moderate-income residents, special needs groups, the local community, and economic development efforts. CDBG-funded projects in the City of San Marino typically include senior services, American with Disabilities Act (ADA) improvements, wheelchair ramp construction, and sidewalk replacement. These activities have been pursued to achieve CDBG’s vision of strengthening neighborhoods, empowering families, and promoting individual success.

Currently, the City of San Marino has a Cooperation Agreement in place with the Los Angeles County Development Authority (LACDA) through June 30, 2024. Due to the Cooperation Agreement ending soon, LACDA is requesting cities that receive CDBG funds sign a new three-year Cooperation Agreement. This new Cooperation Agreement would be in effect from July 1, 2024 through June 30, 2027.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 1001 of 1107

DISCUSSION
To formalize this Cooperation Agreement, staff is seeking Council approval to enter a new three-year agreement with LACDA. The City has received an invitation from LACDA to re-qualify and continue its participation in the CDBG program contingent on the continuation of federal funds over the term of the Cooperation Agreement. Should the federal government discontinue the CDBG program, there will be no further commitment on behalf of the City for its continued participation under an executed Cooperation Agreement.

FISCAL IMPACT & PROCUREMENT REVIEW
The City receives approximately $60,000 each year from LACDA as part of the CDBG program. Senior services provided through the Community Services Department may use up to fifteen percent of this annual allocation and the remaining balance is allocated to a future sidewalk project much like the sidewalk replacement that was completed in November 2018. The next citywide sidewalk replacement project using CDBG funds is slated to be done in fiscal year ending June 30, 2025. There is no impact on the General Fund.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends approving the Cooperation Agreement with the Los Angeles County Development Authority. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-22 authorizing the Acting City Manager to execute and enter into a Cooperation Agreement between the Los Angeles County Development Authority and the City of San Marino for participation in the Community Development Block Grant Program from July 1, 2024 through June 30, 2027.”
PAGE 1002 of 1107

ATTACHMENTS

1. Deadline Extension and Draft Documents for Urban County Requalification (CDBG Participation) for Fiscal Years 2024-2026

2. Resolution No. R-23-22 (Draft)

3. Sample Participating City Cooperation Agreement

4. July 1, 2021 – June 30, 2024 Cooperation Agreement
PAGE 1003 of 1107
T:\GPPA\GPA\Urban County Qualification Docs\2024-2026 Qualification Period\Documents\Final\EDL - UCRP Deadline Extension & Draft Documents.docx
SUBJECT: DEADLINE EXTENSION & DRAFT DOCUMENTS FOR URBAN COUNTY REQUALIFICATION (CDBG PARTICIPATION) FOR FISCAL YEARS 2024-2026 (JULY 1, 2024 – JUNE 30, 2027)
To participate in the Community Development Block Grant (“CDBG”) Program, the County of Los Angeles (“County”), by and through its agent, the Los Angeles County Development Authority (“LACDA”), must requalify with the U.S. Department of Housing and Urban Development (“HUD”) every three (3) years to obtain entitlement status as an Urban County. The County is in the process of submitting its documentation to qualify for this designation. The new qualification period will begin on July 1, 2024, and end on June 30, 2027.

As a follow up to our May 5, 2023 email, attached is the draft cooperation agreement and draft resolution for concurrent review by your City and HUD Counsel. Due to the unexpected delay in providing the draft documents, we are providing a one week extension and revised the deadline to July 14, 2023 to sign agreements and resolutions to participate in the Urban County's CDBG Program. Please refer to the revised schedule below.

We are providing a two-week extension to the deadline related to agreements and resolutions provided in the original invitation to participate in the Urban County's CDBG Program. Please refer to the revised schedule below.

May 25, 2023 – Cities must return a form via email to the LACDA electing to either participate or decline in the upcoming three-year entitlement period to initiate the process.

May 31, 2023 – Cities wishing to continue participation must inform the LACDA via email of the date that the cooperation agreement and resolution will be scheduled for approval at your City Council meeting.

July 7, 2023 – Cities with new potential metropolitan status must notify the LACDA and HUD of its desire to accept or defer metropolitan status. On or about July 1, 2023, the U.S. Census Bureau will identify potential new entitlement cities. HUD will notify each general local government of its new metropolitan city status.

July 14, 2023 – Cities wishing to continue participation must submit all signed cooperation agreements and resolutions to the LACDA via the Grants Management System (“GMSystem”). Further instructions will be provided.

Please contact Treasure Sheppard, Analyst, at (626) 586-1737 or Celia Luong, Analyst, at (626) 586-1919, or email [email protected], should you have any questions.

PAGE 1004 of 1107
RESOLUTION NO. R-23-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, APPROVING PARTICIPATION IN THE LOS

ANGELES URBAN COUNTY PROGRAM
WHEREAS, the City of San Marino (“City”) desires to participate in the Los Angeles Urban County Program for Community Development Block Grant (“CDBG”) funds, and if applicable, the HOME Investment Partnerships (“HOME”) Program, and the Emergency Solutions Grant (“ESG”) Program, in the County’s Consolidate Plan for Fiscal Years 2024-2026, commencing on July 1, 2024 and through June 30, 2027; and
WHEREAS, the City authorizes the execution of a Cooperation Agreement with the County of Los Angeles in order to receive said CDBG funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council adopts and approve its participation in the Los Angeles County Urban County Program and receiving CDBG funds, and if applicable, HOME and ESG Program funds, and execution of the Cooperation Agreement between the City of San Marino, California, and the County of Los Angeles for the time period of July 1, 2024 through June 30, 2027 and selfrenewing thereafter.

SECTION 2. The City Council authorizes the Mayor, or his/her designee, to execute the Cooperation Agreement, any and all related documents necessary, for participation in the Los Angeles Urban County Program on behalf of the City.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 14th day of June, 2023.

STEVE TALT, MAYOR

ATTEST:

CHRISTINA BAKER, CITY CLERK
PAGE 1005 of 1107
CITY OF SAN MARINO RESOLUTION NO. R-23-22

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-23-22 was adopted by the City Council of the City of San Marino at a regular meeting held on the 14th day of June, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 1006 of 1107
May 2023 1

COUNTY OF LOS ANGELES

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

HOME INVESTMENT PARTNERSHIPS PROGRAM

EMERGENCY SOLUTIONS GRANT PROGRAM

PARTICIPATING CITY

COOPERATION AGREEMENT
This COOPERATION AGREEMENT (“Agreement”) is being entered into on this «Day» day of «MONTH_YEAR», to be effective on the 1st day of July 2024, by and between the CITY OF «PARTICIPATING_CITY», hereinafter referred to as “City,” and the County of Los Angeles, by and through the Executive Director of the Los Angeles County Development Authority, hereinafter referred to as “County,” and shall remain in effect for the County's Consolidated Plan for Fiscal Years 2024-2026. The County and the City are collectively referred to as the “Parties” or individually “Party.”
WITNESSETH THAT:

WHEREAS, in 1974, the U.S. Congress enacted and the President signed a law entitled, the Housing and Community Development Act of 1974, as amended, herein called the “Act”; WHEREAS, the Parties desire to cooperate to undertake, or assist in undertaking, community development, community renewal of lower-income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate-incomes, and other community or urban renewal activities authorized by the Act, the Cranston-Gonzalez National Affordable Housing Act (“NAHA”), and the U.S. Housing Act of 1937, as amended; WHEREAS, the Community Development Block Grant (“CDBG”) Program, the HOME Investment Partnerships (“HOME”) Program, and the Emergency Solutions Grant (“ESG”) Program are required to have an approved comprehensive housing strategy as authorized under NAHA;
WHEREAS, the County has requested of the U.S. Department of Housing and Urban Development, hereinafter referred to as “HUD”, that the County be designated as an urban county, hereinafter referred as to the “Los Angeles Urban County”; WHEREAS, the City has participated with the County in the Los Angeles Urban County Program and desires to renew its participation with the County in said Los Angeles Urban County Program for the County's Consolidated Plan for Fiscal Years 2024-2026; WHEREAS, as the Los Angeles Urban County designee, the County will take responsibility and assume all obligations of an applicant under federal statutes, including: the analysis of needs, the setting of objectives, the preparation of community development and housing assistance plans, the consolidated plan, and the assurances of certifications; PAGE 1007 of 1107
May 2023 2
WHEREAS, the terms and provisions of this Agreement are fully authorized under state and local law, and this Agreement provides full legal authority for the County to undertake, or assist in undertaking, essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing; and WHEREAS, by executing this Agreement, the Parties hereby give notice of the intention to participate in the Los Angeles Urban County Program.

NOW, THEREFORE, the Parties agree as follows:

1. The City hereby authorizes the County to perform, or cause to be performed, those acts necessary or appropriate to implement the community development and housing assistance activities. Specifically urban renewal and publicly assisted housing, including, but not limited to, improvement or development of housing for persons of low- to moderate-income, and other community or urban renewal activities authorized under the Act for the City in the County's Consolidated Plan for Fiscal Years 2024-2026, which will be funded from the CDBG Program, and, where applicable HOME and ESG Programs, from federal annual appropriations and from any program income generated from the expenditure of such funds.

In the event this Agreement extends into succeeding fiscal years and funds have not been appropriated, this Agreement will automatically terminate as of June 30 of the then-current fiscal year. The County will endeavor to notify the City in writing within ten (10) days of receipt of non-appropriation notice.

2. This Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: The CDBG Program, the HOME Program, and the ESG Program.

3. In executing this Agreement, the City understands the following:
a. The County has the final responsibility for selecting CDBG, and, where applicable, HOME and ESG, activities and submitting the Consolidated Plan to HUD.
b. The City is not eligible to apply for grants under the State CDBG (“Small Cities CDBG”) Program for appropriations for the County's Consolidated Plan for Fiscal Years 2024-2026.
c. The City may participate in the HOME Program only through the Los Angeles Urban County Program. Thus, even if the County does not receive a HOME formula allocation, the City cannot form a HOME consortium with other local governments.
d. The City may participate in the ESG Program only through the Los Angeles PAGE 1008 of 1107
May 2023 3
Urban County Program.

4. The term of this Agreement shall be for the County's Consolidated Plan for Fiscal Years 2024-2026 and commence on July 1, 2024 through June 30, 2027 ("Urban County Term"). The Parties agree that they cannot terminate or withdraw from this Agreement while it remains in effect. The City provides written notice at least 60 days prior to June 30 2026 that it elects not to participate in the next urban county qualification period. Towards the end of the second year of the Urban County Term, the County will notify the City in writing of its right not to participate in the County's successive Consolidated Plan for the next three-year period.

The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in HUD’s Urban County Qualification for Participation Notice, prior to the subsequent threeyear extension of the term.

5. This Agreement shall be effective for the Urban County Term and for such period of time for the expenditure of all CDBG funds, or where applicable, HOME and ESG funds, allocated to the City under this Agreement and appropriations from any program income therefrom and for the completion of the funded activities. The Parties agree that they cannot terminate or withdraw from this Agreement while it remains in effect.

6. The Parties agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate-incomes, and other community or urban renewal activities authorized by the Act.

The Parties in the performance of this Agreement shall take all actions necessary or appropriate to assure compliance with the Los Angeles Urban County Program’s certification under Section 104(b) of Title I of the Act, as amended, that the grant will be conducted and administered in conformity with Title VI of the Civil Rights Act of 1964; and the implementing regulations at 24 CFR Part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR Part 100, and will affirmatively further fair housing. See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing Definitions and Certifications (86 FR 30779, June 10, 2021), to be codified at 24 CFR 5.151 and 5.152, available at https://www.federalregister.gov/documents/2021/06/10/2021-12114/restoringaffirmatively-furthering-fair-housing-definitions-and-certifications.

Furthermore, the Parties in the performance of this Agreement shall take all actions necessary or appropriate to assure compliance with Section 109 of Title I of the Act, and the implementing regulations at 24 CFR Part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR Part 8, Title II of the Americans with Disabilities Act, and the implementing PAGE 1009 of 1107
May 2023 4
regulations at 28 CFR Part 35, the Age Discrimination Act of 1975, and the implementing regulation at 24 CFR Part 146, and Section 3 of the Housing and Urban Development Act of 1968, and all other applicable laws and regulations.

The Parties agree that CDBG and, where applicable, HOME and ESG funding is prohibited for any activities in, or in support of, any cooperating City that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s action to comply with its fair housing certification. The City acknowledges and agrees to HUD’s 424-B Form, Assurances and Certifications.

7. Pursuant to 24 CFR § 570.501(b), the City is subject to all requirements applicable to subrecipients, including the requirement of a written agreement as set forth in 24 CFR § 570.503.

8. The City shall report to the County of any income generated by the use of CDBG and, where applicable, HOME and ESG funds received by the City. Any such program income, if applicable, must be remitted to the County within 30 days of receipt. Such program income may be used for eligible activities in accordance with all CDBG and, where applicable, HOME and ESG, requirements as may then apply.

9. The County shall be responsible for monitoring and reporting to HUD on the use of any program income; therefore, the City shall be required to maintain appropriate record keeping and reporting for this purpose.

10. The City may not sell, trade or otherwise transfer all or any portion of CDBG, and, where applicable, HOME and ESG funds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG, and, where applicable, HOME and ESG funds in exchange for any other funds, credits or non-federal consideration, but must use such funds for activities eligible under Title I of the Act.

11. In the event of grant close-out or termination of this Agreement, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to the County within 60 days after grant closeout or termination of this Agreement.

12. All program income generated from the disposition or transfer of real property acquired or improved by the City using CDBG and, where applicable, HOME and ESG, funds or program income, during the Urban County Term, shall be subject to all the terms and conditions of this Agreement.

13. Any real property which is acquired or improved by the City during the term of this Agreement, in whole or in part, using CDBG and/or HOME and ESG funds or program income in excess of $25,000, shall be subject to the following standards:

PAGE 1010 of 1107
May 2023 5
a. The County shall be notified by the City in writing of any modification or change in the use or disposition of such real property from that planned at the time of the acquisition or improvement. Such notification shall be made prior to the modification, change in use or disposition. b. If such real property is sold within five (5) years or transferred for a use which does not qualify as an eligible activity under CDBG and/or HOME and ESG regulations, the City shall reimburse to the County an amount equal to the pro-rata share of the current fair market value of the property or proceeds from the sales. The pro-rata share shall be calculated by multiplying the current market value by the percentage of the purchase price paid with CDBG funds or program income.

14. The City shall make available for inspection and audit to County’s and HUD’s representatives, upon request, at any time during the duration of this Agreement and for a period of five (5) years thereafter, all of its books and records relating to CDBG and, where applicable, HOME and ESG, program activities and income.

15. Following the end of the three-year reimbursable contract period and after resolving any financial or programmatic findings, if the City elects to leave the Los Angeles Urban County Program and is not eligible to become an entitlement city, the City will be unable to request that its allocation or any remaining balance be transferred to the City. Any remaining balance will be transferred to the funding pool of the Supervisorial District in which the City is located.

16. The City has adopted and is enforcing:
a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
b. A policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.

17. The City shall provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the City’s workplace and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an ongoing drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
PAGE 1011 of 1107
May 2023 6
ii. The City’s policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph “a” of this Section 17.
d. Notifying the employee in the statement required by paragraph “a” of this Section 17 that, as a condition of employment funded by the CDBG, and where applicable, HOME and ESG grant, the employee will:
i. Abide by the terms of the statement; and
ii. Notify the City in writing of his or her conviction of a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction.
e. Notifying the County in writing, within ten (10) calendar days after receiving notice under subparagraph d(ii) of this Section 17 from an employee or otherwise receiving actual notice of any such conviction; and the City must provide written notice, including position or title, of any City employees convicted of any criminal drug statute to every County officer or other designee who processed a CDBG, HOME, or ESG grant which funded any activity on which the convicted employee was working, unless HUD has designated an identification number(s) of each affected grant. f. Taking one (1) of the following actions, within 30 calendar days of receiving notice under subparagraph d(ii) of this Section 17, with respect to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpose by a federal, state, local health, law enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of paragraphs a, b, c, d, e, and f, of this Section

17. PAGE 1012 of 1107
May 2023 7

18. This Agreement may be executed in any number of counterparts, each of which shall be effective only upon delivery, and therefore shall be deemed an original, and all of which shall constitute one and the same document, for the same effect as if all parties hereto had signed the same signature page.

The facsimile, email, or other electronically delivered signature of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals.

PAGE 1013 of 1107
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Agreement to be subscribed by the Executive Director of the LACDA, and the City has subscribed the same through its duly authorized officers, on the day, month, and year first above written.

County Counsel Certification
The office of the County Counsel hereby certifies that the terms and provisions of this Agreement are fully authorized under state and local laws, and that the Agreement provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and public assisted housing.

By: ___________________________________ ___________________________ Principal Deputy County Counsel Date

COUNTY OF LOS ANGELES
By: ________________________________
EMILIO SALAS, Executive Director
Los Angeles County Development Authority
ATTEST:

City Clerk
By: ________________________________
APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel
By: ________________________________

BEHNAZ TASHAKORIAN
Principal Deputy County Counsel
CITY OF «PARTICIPATING_CITY»
By: ________________________________

MAYOR OR DESIGNEE
APPROVED AS TO FORM:

By: ________________________________

CITY ATTORNEY
PAGE 1014 of 1107
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PAGE 1020 of 1107
For
PAGE 1021 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: June 14, 2023
SUBJECT: APPROVAL OF MEMORANDUM OF AGREEMENT TO

PARTICIPATE IN STORMWATER QUALITY IMPROVEMENT

AND MONITORING PROGRAMS FOR THE UPPER LOS

ANGELES RIVER

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
The City of San Marino has partnered with a number of other public agencies that operate stormwater drainage systems that discharge into the upper Los Angeles River watershed to develop and implement an Enhanced Watershed Management Plan (EWMP) and a Coordinated Integrated Monitoring Program (CIMP) to improve stormwater quality in the river and the Pacific Ocean. In February 2016, the City Council entered into a memorandum of agreement with the other public agencies for the administration and cost-sharing of the implementation of the EWMP and CIMP. A new agreement was entered into in 2018 and is due to expire on June 30, 2023. The San Gabriel Valley Council of Governments will continue to administer this agreement and the City of Los Angeles will be the lead agency. As noted earlier, the current agreement expires at the end of this fiscal year, and to remain a participant, it is recommended that the City Council approve the new agreement (see Attachment 1).

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 1022 of 1107

DISCUSSION
Implementation of the EWMP, and its associated monitoring program known as CIMP, are intended to achieve compliance with the 2012 Los Angeles County Municipal Separate Storm Sewer System (MS4) permit issued by the Los Angeles Regional Water Quality Control Board. The Regional Board approved the upper Los Angeles River CIMP in August 2015 and the EWMP in April 2016. The goals of these programs are to cooperatively improve the quality of stormwater discharge into the Los Angeles River. As the City of San Marino does not have the resources to perform the necessary stormwater compliance efforts on its own, continuing to participate in the regional costshare program is recommended.

As part of the agreement, the City of Los Angeles will prepare semi-annual and annual monitoring reports and submit those mandatory reports to the Regional Board. The participating agencies, including the City of San Marino, agree to implement certain tasks intended to achieve compliance with the EWMP.

FISCAL IMPACT & PROCUREMENT REVIEW
The cost share for each participating agency is proportional to the number of acres from each City that drains into the Upper Los Angeles River watershed.

The City’s cost share over the three-year agreement period is $38,593. See below for a year-by-year breakdown

AGENCY FY 23-24 FY 24-25 FY 25-26 TOTAL
San Marino $12,471 $12,073 $14,410 $38,593
The City budgets for the cost-share agreement in the Public Works Operating budget in Account #101-44-4460-5170. Sufficient funds are available in the proposed FY 23-24 budget to pay the City’s share of the agreement. Future budgets will incorporate the projected FY 24-25 and FY 25-26 costs.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the Memorandum of Agreement for the Upper Los Angeles River Watershed Management Area. If Council concurs with staff’s recommendation, an appropriate motion would be:

PAGE 1023 of 1107
“I move to approve the memorandum of agreement regarding the administration and cost-sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.”

ATTACHMENTS

1. Memorandum of Agreement (Draft)
PAGE 1024 of 1107

MEMORANDUM OF AGREEMENT

BETWEEN THE CITY OF LOS ANGELES, THE CITY OF ALHAMBRA, THE CITY OF

BURBANK, THE CITY OF CALABASAS, THE CITY OF GLENDALE, THE CITY

OF HIDDEN HILLS, THE CITY OF LA CANADA FLINTRIDGE, THE CITY OF

MONTEBELLO, THE CITY OF MONTEREY PARK, THE CITY OF PASADENA, THE

CITY OF ROSEMEAD, THE CITY OF SAN FERNANDO, THE CITY OF SAN

GABRIEL, THE CITY OF SAN MARINO, THE CITY OF SOUTH EL MONTE, THE

CITY OF SOUTH PASADENA, THE CITY OF TEMPLE CITY, LOS ANGELES

COUNTY FLOOD CONTROL DISTRICT, THE COUNTY OF LOS ANGELES, THE

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS

REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING

THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) AND

WATERSHED MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS

ANGELES RIVER WATERSHED MANAGEMENT AREA
This Memorandum of Agreement (MOA), including its attachments, exhibits and schedules, is made and entered into as of July 1st, 2023 by and between The SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG), a California Joint Powers Authority, THE CITY OF LOS ANGELES (CITY), a municipal corporation, THE CITY OF ALHAMBRA, a municipal corporation, THE CITY OF BURBANK, a municipal corporation, THE CITY OF CALABASAS, a municipal corporation, THE CITY OF GLENDALE, a municipal corporation, THE CITY OF HIDDEN HILLS, a municipal corporation, THE CITY OF LA CANADA FLINTRIDGE, a municipal corporation, THE CITY OF MONTEBELLO, a municipal corporation, THE CITY OF MONTEREY PARK, a municipal corporation, THE CITY OF PASADENA, a municipal corporation, THE CITY OF ROSEMEAD, a municipal corporation, THE CITY OF SAN FERNANDO, a municipal corporation, THE CITY OF SAN GABRIEL, a municipal corporation, THE CITY OF SAN MARINO, a municipal corporation, THE CITY OF SOUTH EL MONTE, a municipal corporation, THE CITY OF SOUTH PASADENA, a municipal corporation, THE CITY OF TEMPLE CITY, a municipal corporation, LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), a body corporate and politic, and the COUNTY OF LOS ANGELES (COUNTY), a political subdivision of the State of California. Collectively, these entities shall be known herein as PARTIES or individually as PARTY.

RECITALS
WHEREAS, the U.S. Environmental Protection Agency (USEPA) and the California Regional Water Quality Control Board, Los Angeles Region (Regional Board) have classified the Greater Los Angeles County Municipal Separate Storm Sewer System PAGE 1025 of 1107

(MS4) as a large MS4 pursuant to 40 Code of Federal Regulations (CFR) section 122.26(b)(4) and a major facility pursuant to 40 CFR section 122.2; and WHEREAS, the Regional Board adopted the 2012 National Pollutant Discharge Elimination System MS4 Permit No. R4-2012-0175 on November 8, 2012, which was readopted in the 2021 Regional Phase I MS4 Permit Order No. R4-2021-0105; and WHEREAS, the 2012 MS4 Permit became effective on December 28, 2012, and required that the LACFCD, the COUNTY, and 84 of the 88 cities within the County comply with its prescribed elements; and
WHEREAS the 2021 MS4 Permit became effective on September 11, 2021, superseding the 2012 MS4 Permit, and requires the COUNTY, LACFCD, 85 cities within the coastal watersheds of Los Angeles County, the Ventura County Watershed Protection District, the County of Ventura, and 10 cities within Ventura County to comply with its prescribed elements; and
WHEREAS, the MS4 Permit identifies the PARTIES as MS4 permittees responsible for compliance with the Permit’s requirements pertaining to the PARTIES’ collective jurisdictional area in the Upper Los Angeles River Watershed Management Area as identified in Exhibit D of this MOA; and
WHEREAS, the CITY and the cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, and Temple City and LACFCD and the COUNTY formed the Upper Los Angeles River Watershed Management Group (ULAR WMG) to collaborate on the Watershed Management Program (WMP) and the Coordinated Integrated Monitoring Program (CIMP) in accordance with the MS4 Permit, with the CITY serving as the ULAR WMG Lead Agency; and
WHEREAS, the PARTIES desired to collaborate on the development of a WMP and a CIMP in accordance with the MS4 Permit for a portion of the Upper Los Angeles River Watershed Management Area as identified in Exhibit D of this MOA to comply with all applicable monitoring requirements of the MS4 Permit; and WHEREAS, the first WMP was submitted to the Regional Board by the PARTIES on June 25, 2015 and was approved by the Regional Board on April 20, 2016; and WHEREAS, a revised WMP was submitted to the Regional Board on June 28, 2021 and is pending approval; and
PAGE 1026 of 1107

WHEREAS, the first CIMP was submitted to the Regional Board by the PARTIES on April 30, 2015 and was approved by the Regional Board on August 5, 2015; and WHEREAS, a revised CIMP was submitted to the Regional Board on March 13, 2023 and is pending approval; and
WHEREAS, the PARTIES have agreed to cooperatively share and fully fund the estimated costs of the implementation of the CIMP and WMP; and WHEREAS, the PARTIES agree that each shall assume full and independent responsibility for ensuring its own compliance with the MS4 Permit notwithstanding this MOA; and
WHEREAS, the PARTIES desire to have the SGVCOG: (a) invoice and collect funds from each of the PARTIES to cover the costs of MONITORING SERVICES and WMP-RELATED TASKS and pay the CITY; (b) perform tasks identified in CONTRACT ADMINISTRATION in Exhibit A of this MOA;
NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, and of the promises contained in this MOA, the PARTIES agree as follows:

Section 1. Recitals. The recitals set forth above are true and correct and fully incorporated into this MOA.

Section 2. Purpose. The purpose of this MOA is to cooperatively fund the MONITORING SERVICES and WMP-RELATED TASKS, as set forth in Exhibit A of this MOA.

Section 3. Cooperation. The PARTIES shall fully cooperate with one another to attain the purposes of this MOA.

Section 4. Voluntary. The PARTIES have voluntarily entered into this MOA for the implementation of the MONITORING SERVICES and WMP-RELATED TASKS, and to authorize the SGVCOG to administer the cost-sharing.

Section 5. Term. This MOA shall become effective on July 1, 2023 and shall remain in effect for three (3) years up to and including June 30, 2026. The MOA may be extended, through mutual agreement of the PARTIES.

Section 6. Commitment. Once effective, the PARTIES agree to uphold the promises contained in this MOA for the duration of the agreed upon term. The Parties agree that costs, expenses, fees, liabilities, and obligations incurred by the CITY in performing MONITORING SERVICES in accordance with Tables 2-2C(i) of Exhibit B and WMPPAGE 1027 of 1107

RELATED TASKS in accordance with Table 3-3B of Exhibit B prior to the execution date of this MOA but after July 1, 2023, shall be cost-shared under this Agreement according to the amounts specified in Exhibit B and shall be included in the first invoice.

Section 7. THE PARTIES AGREE:
a. Monitoring Services. The CITY will perform the MONITORING SERVICES as defined in Exhibit A.
b. WMP-Related tasks. The CITY and the SGVCOG will perform the WMP-RELATED TASKS, as defined in Exhibit A.
c. Reporting. Each PARTY hereto authorizes the CITY to prepare and submit reports to the Regional Board as required by the MS4 Permit. In addition, the CITY will submit to the PARTIES the data used to prepare the reports. This data will be transmitted electronically to all PARTIES and as requested by the Regional Board.

The CITY will provide sufficient time to the PARTIES to review the prepared reports. The CITY shall consider incorporating such comments received and answering a PARTY’s questions to the best of its abilities prior to its submittal to the Regional Board.
d. Contract Administration. The SGVCOG will be responsible for CONTRACT ADMINISTRATION, as defined in Exhibit A.
e. Communication. To the extent the PARTIES have communications related to CONTRACT ADMINISTRATION as defined in Exhibit A, such communications shall be directed to the SGVCOG. Communications concerning MONITORING SERVICES and WMP-RELATED TASKS under this Agreement shall be directed to the ULAR WMG lead agency. Written notice will be provided to the PARTIES should contact information from the SGVCOG and/or the ULAR WMG lead agency change.
f. Contracting. The PARTIES contemplate that other individual NPDES permit holders may wish to participate in the MONITORING SERVICES without being a party to this MOA. In the event that another NPDES permittee wants to participate in the MONITORING SERVICES, the SGVCOG may enter into an individual separate agreement with such individual NPDES permittee. The individual NPDES permittee will not become a party to this MOA but will be responsible for its proportionate share of the costs for those MONITORING SERVICES. If other individual NPDES permit holders’ participation modifies the PARTIES’ proportionate cost share, each PARTIES' proportional payment obligation shall be modified administratively in Exhibit B.

PAGE 1028 of 1107

Section 8. Invoicing and Payment.
a. Invoicing. The SGVCOG will invoice all PARTIES, except the CITY, annually in amounts not exceeding the invoice amounts shown in Table 1 of Exhibit B. The annual invoices will be issued by the SGVCOG to the PARTIES in July of each calendar year for their proportional share of the estimated cost for MONITORING SERVICES and WMP-RELATED TASKS, including SGVCOG's Contact Management Fee, for the fiscal year, as shown in Exhibit B. The first invoice will be issued in July 2023 or upon the execution of this Agreement, whichever is later.

The PARTIES hereby acknowledge and ratify services performed on or after the earlier of July 1st, 2023 or the date of the last signature of the PARTIES that are performed in accordance with the terms and conditions of the MOA. Such services shall be included in the first invoice and reimbursable pursuant to this MOA. The CITY will invoice the SGVCOG for tasks performed, deducting the CITY’s cost portion for such tasks and the CITY’s cost portion for the SGVCOG’s program management fee. The CITY shall provide SGVCOG an accounting of the MONITORING SERVICES, and any WMP-RELATED TASKS completed during each annual payment term consistent with the format as shown in Exhibit E. b. Annual Payment. Each PARTY, excluding the CITY, shall pay the SGVCOG for their invoice within sixty (60) days of receipt of the invoice from the SGVCOG. c. Late Payment Penalty. Any payment that is not received within sixty (60) days following receipt of the invoice from SGVCOG shall be subject to a late payment of 10%. Interest on any late payments shall accrue at the rate of 1% per month for each month a payment is past due.
d. Delinquent Payments. A payment not made within three hundred and sixty-five (365) days after receipt of the invoice from the SGVCOG shall result in the SGVCOG notifying the Regional Board and the PARTIES that the delinquent PARTY is no longer a participating member of the CIMP or WMP. The PARTY shall be deemed to have withdrawn from this MOA and the remaining PARTIES' cost share allocation shall be adjusted in accordance with the cost allocation formula in Table 1 of Exhibit B. Withdrawal shall not relieve a PARTY’s obligation to pay its proportionate share of costs that were due at the time of the deemed withdrawal.
e. Contingency. Each PARTY’s annual invoice will include a contingency of fifteen percent (15%) for MONITORING SERVICES and fifteen percent (15%) for WMPRELATED TASKS, as shown in Exhibit B. Contingency funds will be held by SGVCOG until such time as they are needed. Contingency funds that are used will be applied to each PARTY based on its proportional share. No PARTY will be PAGE 1029 of 1107

obligated to pay for additional expenditures which exceed its contingency amounts without an amendment to this MOA.
i. Monitoring Services Contingency. The CITY shall have access to the MONITORING SERVICES Contingency, for paying for or otherwise implementing the MONITORING SERVICES defined in Exhibit A of this MOA. The CITY shall notify the PARTIES before use of the MONITORING SERVICES Contingency is appropriate or required as soon as practicable but any failure to notify any PARTY or the PARTIES shall not alter, eliminate, or affect the CITY’s right to payment. The CITY will indicate the amount of MONITORING SERVICES Contingency used in its applicable invoice(s) to the SGVCOG for implementation of the MONITORING SERVICES. Should the CITY determine in its reasonable discretion that the MONITORING SERVICES Contingency not be necessary for
MONITORING SERVICES, the PARTIES may administratively shift these funds to be used for WMP-RELATED TASKS and do so using the process defined in Section 9(c).
ii. WMP-Related Tasks Contingency. The PARTIES may utilize WMPRELATED TASKS Contingency to complete projects consistent with the WMP-RELATED TASKS defined in Exhibit A. To utilize WMP-RELATED TASKS Contingency, the ULAR WMG shall discuss the proposed activity and the ULAR WMG will come to a majority consensus, using the process defined in Section 9(c), as to whether to move forward with the use of WMPRELATED TASKS Contingency and the process for implementation. The SGVCOG shall utilize the WMP-RELATED TASKS Contingency to reimburse the entity responsible for administering the approved WMPRELATED TASK funded by the WMP-RELATED TASKS Contingency.

Should the WMP-RELATED TASKS Contingency not be necessary for WMP-RELATED TASKS, the PARTIES may administratively shift these funds to be used for MONITORING SERVICES, using the process defined in Section 9(c).
f. Shifting of Funds. The PARTIES may shift funds collected under this MOA between MONITORING SERVICES and WMP-RELATED TASKS administratively, without an amendment to this MOA, provided that the overall amount does not exceed the total not-to-exceed amount of this MOA or a PARTY’S annual proportional cost, as set forth in Table 1 of Exhibit B, and if approved by a majority consensus, using the process defined in Section 9(c). Should the CITY require a shift in funds between MONITORING SERVICES and WMP-RELATED TASKS in order to implement the MONITORING SERVICES and WMP-RELATED TASKS, it shall notify the SGVCOG before shifting these funds.

PAGE 1030 of 1107

g. Contract Management Fee. The SGVCOG will receive a Contract Management Fee of $100,000 per year for administration of this MOA by the SGVCOG. Each PARTY will be assessed its proportionate share of the annual Contract Management Fee as shown in Table 4 of Exhibit B.
h. Reconciliation of this MOA. At the end of the MOA, the SGVCOG will provide the PARTIES with an accounting of actual expenditures, consistent with the format as shown in Exhibit E, within ninety (90) days. Any unexpended funds held by SGVCOG at the termination of this MOA will be rolled-over to cover expenses in any subsequent MOA. PARTIES may request in writing a refund or credit of any unexpended funds by the SGVCOG, in accordance with the distributed cost formula set forth in Table 1 of Exhibit B.

Section 9. THE PARTIES FURTHER AGREE:
a. Documentation. The PARTIES agree to promptly provide at no cost to the CITY all requested information and documentation in their possession that the CITY, in its discretion, deems to be necessary or helpful for the performance of the MONITORING SERVICES and WMP-RELATED TASKS.
b. Access. During the term of this MOA on an as-needed basis, each PARTY shall allow the CITY or its contractor reasonable access and entry to land, facilities and structures owned, operated, or controlled by the PARTY, which access and entry are necessary or helpful for the CITY or its contractor to perform MONITORING SERVICES and WMP-RELATED TASKS (FACILITIES). The FACILITIES shall include but not be limited to the PARTY's storm drains, channels, catch basins, and similar, provided, however, that prior to entering any of the PARTIES FACILITIES, the CITY or its contractor, as applicable, shall provide seventy-two (72) hours advance written notice of entry to the applicable PARTY, or in the cases where seventy-two (72) hours' advance written notice is not possible, such as in cases of unforeseen wet weather, the CITY or its contractor shall provide written notice to the applicable PARTY as early as reasonably possible. Any PARTY, including LACFCD, agrees to provide the CITY or its contractor a "no-fee" Access Permit to its FACILITIES. This Access Permit does not cover any fees that may be required for Construction Permits for the installation of permanent monitoring equipment. The CITY shall secure any required necessary permits prior to entry.

c. Consensus. The PARTIES agree that consensus in the ULAR WMG will be determined by a two-thirds supermajority (66.66%) voting of the ULAR WMG members based on each PARTY’s percentage land area of the Watershed as shown in Exhibit D. Consensus shall be reached using an email vote of ULAR WMG members. Any PARTY that does not respond to a vote within five business days, shall be considered to support the majority consensus.

PAGE 1031 of 1107

d. Participation. Each PARTY shall designate an individual to provide representation at the ULAR WMG that is authorized to provide official input on behalf of the PARTY. Each PARTY shall ensure that a representative attends the ULAR WMG meetings and, if necessary, responds to email communication. e. Additional Activities. The PARTIES agree that additional activities may arise in the course of implementing this MOA, and there may be interest in utilizing funds collected through this MOA or pursuing additional funds, including but not limited to the Safe Clean Water Program, to complete those projects. The ULAR WMG, led by the ULAR WMG Lead Agency, shall discuss and determine additional activities to be completed and the implementation approach to completing those projects. The ULAR WMG will determine which activities to pursue in accordance with the consensus process defined in Section 9(c). Any other PARTY that does not desire to participate in an additional activity can submit a written request to the SGVCOG that they do not desire to be part of the activity. The non-participating PARTY will not be responsible for its proportionate share of funds to complete the additional project, and the cost will be recalculated amongst the remaining PARTIES.

Section 10. Indemnification. Each PARTY shall indemnify, defend, and hold harmless each other PARTY, on a pro rata basis, including its special districts, their member agencies, elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to, demands, claims, actions, fees, costs, and expenses (including reasonable attorneys and expert witness fees), arising from or connected with this MOA; provided, however, that no PARTY shall indemnify another PARTY for that PARTY’s own negligence or willful misconduct.

Section 11. Termination
a. Noticing. Any PARTY may withdraw from this MOA for any reason, in whole or part, by giving the SGVCOG and the Regional Board thirty (30) days written notice thereof. Withdrawing PARTIES shall remain wholly responsible for their proportional share of the costs of MONITORING SERVICES and WMP-RELATED TASKS for any fiscal year for which the PARTY has not withdrawn. Withdrawing PARTIES shall not be entitled to any refunds. Each PARTY shall also be responsible for the payment of its own fines, penalties or costs incurred as a result of the non-performance of the CIMP and/or WMP. Upon withdrawal by the SGVCOG, the PARTIES shall meet and confer to designate an alternate organization to accept the SGVCOG's responsibilities under this MOA.

PAGE 1032 of 1107

b. Default. If a PARTY fails to comply with any of the terms or conditions of this MOA, that PARTY shall forfeit its rights to the work completed through this MOA, but no such forfeiture shall occur unless and until the defaulting PARTY has first been given notice of its default and a reasonable opportunity to cure the alleged default c. Equipment Ownership. Devices such as automatic sampling stations - inclusive of a cabinet, sampling equipment, ancillary devices, power supplies (EQUIPMENT) may be installed to implement the CIMP. Any PARTY voluntarily terminating membership will not be entitled to a refund for the portion of the share paid to acquire and to operate the EQUIPMENT nor for the remaining value of the EQUIPMENT, if any. The operational life of such EQUIPMENT is approximately seven years, and after which it may be obsolete or may require major remodel or replacement of electrical and mechanical components costing equivalent to a purchase of a new EQUIPMENT. The remaining PARTIES agree to own, operate and maintain and or replace the EQUIPMENT.

Section 12. General Provisions
a. Notices. Any notices, bills, invoices, or reports relating to this MOA, and any request, demand, statement, or other communication required or permitted hereunder shall be in writing and shall be delivered to the representatives of the PARTIES at the addresses set forth in Exhibit C attached hereto and incorporated herein by reference. PARTIES shall promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice shall include notice delivered via e-mail or fax. A notice shall be deemed to have been received on (a) the date of delivery, if delivered by hand during regular business hours, or by confirmed facsimile or by e-mail; or (b) on the third (3rd) business day following mailing by registered or certified mail (return receipt requested) to the addresses set forth in Exhibit C.
b. Administration. For the purposes of this MOA, the PARTIES and SGVCOG hereby designate as their respective representatives the persons named in Exhibit C. The designated representatives, or their respective designees, shall administer the terms and conditions of this MOA on behalf of their respective entities. Each of the persons signing below on behalf of a PARTY or the SGVCOG represents and warrants that he or she is authorized to sign this MOA on behalf of such entity. c. Relationship of the Parties. The PARTIES to this MOA are, and shall at all times remain as to each other, wholly independent entities. No PARTY shall have power to incur any debt, obligation, or liability on behalf of any other PARTY unless expressly provided to the contrary by this MOA. No employee, agent, or officer of a PARTY shall be deemed for any purpose whatsoever to be an agent, employee, or officer of another PARTY.

PAGE 1033 of 1107

d. Amendment. The terms and provisions of this MOA may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent PARTIES and the SGVCOG. Such amendments may be executed by those individuals listed in Exhibit C or by a person authorized to execute such amendment on behalf of each PARTY.
e. Law to Govern. This MOA is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. In the event of litigation related to this MOA, venue in the State Superior Court or Federal District Court shall lie exclusively in the County of Los Angeles. f. No Presumption in Drafting. The PARTIES to this MOA agree that the general rule that an MOA is to be interpreted against the PARTY drafting it, or causing it to be prepared shall not apply.
g. Severability. If any provision of this MOA shall be determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOA shall not be affected, and this MOA shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOA. h. Entire Agreement. This MOA constitutes the entire agreement of the PARTIES to this MOA with respect to the subject matter hereof.
i. Waiver. Waiver by any PARTY to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant.

Waiver by any PARTY to this MOA of any breach of the provisions of this MOA shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOA.
j. Counterparts. This MOA may be executed in any number of counterparts, which execution may be by electronic means as defined in Civil Code section 1633.2 and each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all PARTIES to this MOA.
k. All PARTIES to this MOA have been represented by counsel in the preparation and negotiation of this MOA. Accordingly, this MOA shall be construed according to its fair language.

PAGE 1034 of 1107

IN WITNESS WHEREOF, the PARTIES have caused this MOA to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES:

PAGE 1035 of 1107

COUNTY OF LOS ANGELES
By
Mark Pestrella, Director of Public Works Dated
APPROVED AS TO FORM:

Dawyn R. Harrison
County Counsel
By
Deputy Dated
PAGE 1036 of 1107

LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
By
Mark Pestrella, Chief Engineer Dated
APPROVED AS TO FORM:

Dawyn R. Harrison
County Counsel
By
Deputy Dated
PAGE 1037 of 1107

CITY OF ALHAMBRA
By ___________________ _________________________
Adele Andrade-Stadler, Mayor Dated
ATTEST:

By _________________________
Lauren Myles
City Clerk

APPROVED AS TO FORM:

By _________________________
Joseph M. Montes, Esq.

City Attorney
PAGE 1038 of 1107

CITY OF LOS ANGELES
Dated: ___________________ By: _________________________ Aura Garcia, President
Board of Public Works
ATTEST:

Holly Wolcott
Interim City Clerk
APPROVED AS TO FORM:

Hydee Feldstein Soto
City Attorney
By:

Adena M. Hopenstand
Deputy City Attorney
PAGE 1039 of 1107

CITY OF BURBANK
Dated: _________________________
By
Konstantine Anthony, Mayor
ATTEST:
______________________________
Justin Hess, City Manager
APPROVED AS TO FORM:
______________________________
Joseph H. McDougall, City Attorney
PAGE 1040 of 1107

CITY OF CALABASAS
Dated: _________________________
By ________________________________
David J. Shapiro, Mayor
ATTEST:
______________________________
Maricela Hernandez, City Clerk
APPROVED AS TO FORM:
______________________________
Matthew T. Summers, City Attorney
PAGE 1041 of 1107

THE CITY OF GLENDALE
Dated: _________________________
By ________________________________
Ardy Kassakhian, Mayor
ATTEST:
______________________________
Roubik Golanian, P.E., City Manager
APPROVED AS TO FORM:
______________________________
Michael Garcia, City Attorney
PAGE 1042 of 1107

CITY OF HIDDEN HILLS
Dated:

By

Steve Freedland, Mayor
ATTEST:

Deana L. Gonzalez, CMC, City Clerk
APPROVED AS TO FORM:
______________________________
Roxanne M. Diaz, City Attorney
PAGE 1043 of 1107

CITY OF LA CANADA FLINTRIDGE
Dated: _________________________
By ________________________________
ATTEST:
______________________________
APPROVED AS TO FORM:
______________________________
Adrian R. Guerra, City Attorney
PAGE 1044 of 1107

CITY OF MONTEBELLO
Dated: _________________________
By ________________________________
David Torres, Mayor
ATTEST:
______________________________
Christopher Jimenez, City Clerk
APPROVED AS TO FORM:
______________________________
Arnold Alvarez-Glasman, City Attorney
PAGE 1045 of 1107

CITY OF MONTEREY PARK
Dated: _____________________ By:
_____________________________
Ron Bow, City Manager
ATTEST:

By:

Maychelle Yee, City Clerk
APPROVED AS TO FORM:

By:

Karl H. Berger, City Attorney
PAGE 1046 of 1107

CITY OF PASADENA
Dated: _________________________
By ________________________________
Miguel Márquez, City Manager
ATTEST:
______________________________
Mark Jomsky, City Clerk
APPROVED AS TO FORM:
______________________________
Debra Wordham, Assistant City Attorney
PAGE 1047 of 1107

CITY OF ROSEMEAD
Dated: _________________________
By ________________________________
Ben Kim, City Manager
ATTEST:
______________________________
Gloria Molleda, City Clerk
APPROVED AS TO FORM:
______________________________
Rachel H. Richman, City Attorney
PAGE 1048 of 1107

CITY OF SAN FERNANDO
Dated: _________________________
By ________________________________
Celeste T. Rodriguez, Mayor
ATTEST:
______________________________
Julia Fritz, City Clerk
APPROVED AS TO FORM:
______________________________
Richard Padilla, City Attorney
PAGE 1049 of 1107

CITY OF SAN GABRIEL
Dated: _________________________
By ________________________________
Mark Lazzaretto, City Manager
ATTEST:
______________________________
Sharon Clark, City Clerk
APPROVED AS TO FORM:
______________________________
Keith Lemieux, City Attorney
PAGE 1050 of 1107

CITY OF SAN MARINO
Dated: _________________________
By ________________________________
Steve Talt, Mayor
ATTEST:
______________________________
Mario Rueda, Acting City Manager
APPROVED AS TO FORM:
______________________________
Joseph Montes, City Attorney
PAGE 1051 of 1107

CITY OF SOUTH EL MONTE
Dated: _________________________
By ________________________________
Rene Salas, City Manager
ATTEST:
______________________________
Donna G. Shwartz, City Clerk
APPROVED AS TO FORM:
______________________________
Anthony R. Taylor, City Attorney
PAGE 1052 of 1107

CITY OF SOUTH PASADENA
Dated: _________________________
By
Arminé Chaparyan, City Manager
ATTEST:
______________________________
Mark Perez, Deputy City Clerk
APPROVED AS TO FORM:
______________________________
Andrew L. Jared, City Attorney
PAGE 1053 of 1107

CITY OF THE TEMPLE CITY
Dated: _________________________
By ________________________________
Cynthia Sternquist, Mayor
ATTEST:
______________________________
Peggy Kuo, City Clerk
APPROVED AS TO FORM:
______________________________
Greg Murphy, City Attorney
PAGE 1054 of 1107

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
Dated: ___________________ By: _________________________ Marisa Creter, Executive Director

ATTEST:

By: _________________________
APPROVED AS TO FORM:

By: _________________________
David DeBerry
Counsel for the SGVCOG
PAGE 1055 of 1107

EXHIBIT A
MOA Scope of Work
The purpose of this MOA is to facilitate compliance by the ULAR WMG with the MS4 Permit. The tasks below outline the broadly-expected work anticipated to comply with the Permit.

MONITORING SERVICES
This includes any and all tasks required to comply with the monitoring requirements established in the MS4 Permit and associated documents. This includes but is not limited to implementation of the ULAR CIMP (Coordinated Integrated Monitoring Program), which includes but is not limited to the following activities:
● Receiving Water Monitoring
● Stormwater Outfall Monitoring
● Non-Stormwater Outfall Monitoring
● Urban Lakes Monitoring
● Data Management
● Capital, Operation, and Maintenance Activities
● Purchasing, maintaining, and replacing equipment (capital costs) necessary for monitoring activities
● Development of the monitoring sections to be included in the Annual Report (e.g. trends analysis, Total Maximum Daily Load (TMDL) attainment, summary of monitoring activities)
● Annual Reconciliation of the MONITORING SERVICES under the MOA. ● This work may include additional activities and requirements based upon the March 2023 CIMP revisions, any other future CIMP revision, and subsequent requirements for the Regional Board.

The City is responsible for completing the MONITORING SERVICES in this MOA, including by utilizing consultant support services.

WMP-RELATED TASKS
This includes any and all tasks required to comply with the MS4 Permit, as well as other work that is determined to advance the cities’ efforts in complying with the MS4 Permit. The ULAR WMG is required to complete the following activities as part of the ULAR Watershed Management Program (WMP). This includes but is not limited to the sub-tasks defined below:
● Annual Reporting (including the WMP Progress Report)
● Report of Waste Discharge (ROWD)
● Adaptive Management
● Trash Monitoring and Reporting Plan (TMRP)
● WMP Revisions
● Website management (lastormh2o.org)
● California Stormwater Quality Association (CASQA) Membership PAGE 1056 of 1107

Contracts regarding WMP-RELATED TASKS will be administered by the SGVCOG utilizing a consultant(s) selected in coordination with the ULAR WMG, unless otherwise determined by the ULAR WMG. The lead agency of the ULAR WMG will provide subject-matter expertise and project management support to the SGVCOG and its consultants for the purposes of completing this task.

CONTRACT ADMINISTRATION
This includes any and all tasks associated with administering this MOA, including but not limited to the following:
● Facilitate the development of agreements and subsequent amendments for the ULAR WMG.
● Manage procurements, contracting, and contract administration for consultants and contractors, with the lead agency of the ULAR WMG providing subject-matter expertise and project management support. This could include establishing and managing a bench of technical consultants that could be utilized by any PARTY. ● Distribute invoices and collect payment from PARTIES. ● Pay invoices from the City, upon receipt of invoice, as established in Section 8(a) of the MOA.
● Manage the MOA budget in coordination with the lead agency of the ULAR WMG. ● Facilitate the preparation of ULAR WMG administrative procedures by ULAR WMG and ensure compliance with these procedures.
● Annual Reconciliation of WMP-RELATED TASKS under the MOA.

The CONTRACT ADMINISTRATION tasks will be completed by the SGVCOG.

Additional tasks may be identified in the process of complying with the Permit, at which point the ULAR WMG would determine the optimal approach to ensuring that the ULAR WMG remains in compliance with any and all aspects of the MS4 Permit and its associated documents.

PAGE 1057 of 1107

EXHIBIT B
MOA Cost Estimates
Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee)....................................................................... 35 Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services .................................................................................................................. 36 Table 2A. Costs for General CIMP Monitoring Services .......................... 37 Table 2A(i). Distribution of Costs for General CIMP Monitoring Services ..... 37 Table 2B. Costs for Arroyo Seco NSWO Monitoring................................ 38 Table 2B(i). Distribution of Costs for Arroyo Seco NSWO Monitoring ........... 38 Table 2C. Costs for Legg Lake Monitoring ............................................... 39 Table 2C(i). Distribution of Costs for Legg Lake Monitoring.......................... 39 Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees)........................................................................................................... 39 Table 3A. Costs for Implementing General WMP-Related Tasks ............ 40 Table 3B. Distribution of Costs for CASQA Membership Fees ............... 41 Table 4. SGVCOG Annual Contract Management Fees ...................................... 41 PAGE 1058 of 1107

Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee) Agency Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26 Total (3 years)
LACFCD $ 83,732 $ 79,353 $ 95,016 $ 258,101
City of Los Angeles $ 943,982 $ 908,306 $ 1,084,118 $ 2,936,406 County of Los Angeles $ 232,381 $ 217,554 $ 257,621 $ 707,556 City of Alhambra $ 25,278 $ 24,472 $ 29,209 $ 78,958
City of Burbank $ 57,421 $ 55,590 $ 66,350 $ 179,361
City of Calabasas $ 20,731 $ 20,070 $ 23,954 $ 64,755
City of Glendale $ 101,385 $ 98,139 $ 117,135 $ 316,659 City of Hidden Hills $ 4,974 $ 4,815 $ 5,747 $ 15,536
City of La Canada Flintridge $ 34,193 $ 27,729 $ 33,097 $ 95,018 City of Montebello $ 27,721 $ 26,837 $ 32,032 $ 86,590
City of Monterey Park $ 25,626 $ 24,809 $ 29,610 $ 80,045 City of Pasadena $ 81,872 $ 74,179 $ 88,537 $ 244,588
City of Rosemead $ 17,135 $ 16,588 $ 19,799 $ 53,522
City of San Fernando $ 7,854 $ 7,604 $ 9,076 $ 24,534
City of San Gabriel $ 13,688 $ 13,252 $ 15,817 $ 42,756 City of San Marino $ 12,471 $ 12,073 $ 14,410 $ 38,953
City of South El Monte $ 21,094 $ 17,250 $ 18,998 $ 57,341 City of South Pasadena $ 12,064 $ 10,954 $ 13,074 $ 36,091 City of Temple City $ 13,334 $ 12,909 $ 15,408 $ 41,651 Total $ 1,736,933 $ 1,652,482 $ 1,969,007 $ 5,358,422
PAGE 1059 of 1107

Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services Agency Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26 Total (3 years)
LACFCD $ 66,082 $ 61,483 $ 62,518 $ 190,083
City of Los Angeles $ 711,254 $ 671,309 $ 682,542 $ 2,065,105 County of Los Angeles $ 179,686 $ 163,892 $ 166,695 $ 510,272 City of Alhambra $ 19,008 $ 18,087 $ 18,389 $ 55,483
City of Burbank $ 43,178 $ 41,085 $ 41,773 $ 126,036
City of Calabasas $ 15,588 $ 14,833 $ 15,081 $ 45,503
City of Glendale $ 76,240 $ 72,532 $ 73,746 $ 222,518
City of Hidden Hills $ 3,740 $ 3,559 $ 3,618 $ 10,917
City of La Canada Flintridge $ 27,088 $ 20,494 $ 20,837 $ 68,419 City of Montebello $ 20,845 $ 19,835 $ 20,167 $ 60,846
City of Monterey Park $ 19,269 $ 18,335 $ 18,642 $ 56,247 City of Pasadena $ 62,866 $ 54,824 $ 55,741 $ 173,431
City of Rosemead $ 12,884 $ 12,260 $ 12,465 $ 37,610
City of San Fernando $ 5,906 $ 5,620 $ 5,714 $ 17,240
City of San Gabriel $ 10,293 $ 9,794 $ 9,958 $ 30,044
City of San Marino $ 9,377 $ 8,923 $ 9,072 $ 27,372
City of South El Monte $ 19,047 $ 15,166 $ 15,466 $ 49,679 City of South Pasadena $ 9,258 $ 8,095 $ 8,231 $ 25,584 City of Temple City $ 10,027 $ 9,541 $ 9,700 $ 29,268
Total Estimated Cost of CIMP $ 1,321,633 $ 1,229,667 $ 1,250,357 $ 3,801,657 Note:

1. Total Monitoring Services cost = General CIMP + NSWO + Legg Lake PAGE 1060 of 1107

Table 2A. Costs for General CIMP Monitoring Services
ULAR CIMP General Monitoring Component Fiscal Year 23-
24 Fiscal Year
24-25
Fiscal Year 25-
26 Labor (Receiving Water and Storm Water Outfall) $ 253,000 $ 230,000 $ 230,000 Laboratory Analysis (Receiving Water and Storm
Water Outfall) $ 263,051 $ 237,879 $ 240,157
Laboratory Data Handling Fee (15%) $ 39,458 $ 35,682 $ 36,024 Laboratory Analysis (TIE) $ 40,000 $ 40,000 $ 40,000
Contract Services $ 319,000 $ 305,000 $ 305,000
Equipment $ 136,325 $ 130,081 $ 122,601
Administrative Fee (5%) $ 52,542 $ 48,932 $ 48,689
Sub-Total $ 1,103,375 $ 1,027,574 $ 1,022,471
Contingency (15%) $ 165,506 $ 154,136 $ 153,371
Annual Escalation (2.5%) $ - $ 25,689 $ 51,763
Total $ 1,268,881 $ 1,207,400 $ 1,227,604
Table 2A(i). Distribution of Costs for General CIMP Monitoring Services Agency Land Area
(acres) % of Area Fiscal Year23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
LACFCD (5%) -- -- $ 63,444 $ 60,370 $ 61,380 $ 185,194
City of Los Angeles 181,288.00 58.53% $ 705,492 $ 671,309 $ 682,542 $ 2,059,343 County of Los Angeles 41,048.07 13.25% $ 159,741 $ 152,001 $ 154,544 $ 466,286 City of Alhambra 4,884.31 1.58% $ 19,008 $ 18,087 $ 18,389 $ 55,483 City of Burbank 11,095.20 3.58% $ 43,178 $ 41,085 $ 41,773 $ 126,036 City of Calabasas 4,005.68 1.29% $ 15,588 $ 14,833 $ 15,081 $ 45,503 City of Glendale 19,587.50 6.32% $ 76,226 $ 72,532 $ 73,746 $ 222,504 City of Hidden Hills 961.03 0.31% $ 3,740 $ 3,559 $ 3,618 $ 10,917 City of La Canada
Flintridge 5,534.46 1.79% $ 21,538 $ 20,494 $ 20,837 $ 62,869 City of Montebello 5,356.38 1.73% $ 20,845 $ 19,835 $ 20,167 $ 60,846 City of Monterey Park 4,951.51 1.60% $ 19,269 $ 18,335 $ 18,642 $ 56,247 City of Pasadena 14,805.30 4.78% $ 57,616 $ 54,824 $ 55,741 $ 168,181 City of Rosemead 3,310.87 1.07% $ 12,884 $ 12,260 $ 12,465 $ 37,610 City of San Fernando 1,517.64 0.49% $ 5,906 $ 5,620 $ 5,714 $ 17,240 City of San Gabriel 2,644.87 0.85% $ 10,293 $ 9,794 $ 9,958 $ 30,044 City of San Marino 2,409.64 0.78% $ 9,377 $ 8,923 $ 9,072 $ 27,372 City of South El Monte 1,594.16 0.51% $ 6,204 $ 5,903 $ 6,002 $ 18,109 City of South Pasadena 2,186.20 0.71% $ 8,508 $ 8,095 $ 8,231 $ 24,834 PAGE 1061 of 1107

City of Temple City 2,576.50 0.83% $ 10,027 $ 9,541 $ 9,700 $ 29,268 Total 309,757.32 100.00% $ 1,268,881 $ 1,207,400 $ 1,227,604 $ 3,703,886 Note:

1. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

Table 2B. Costs for Arroyo Seco NSWO Monitoring
CIMP Component
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Non-Stormwater Outfall Monitoring
Arroyo Seco (3 Screening Events) $ 16,470
Laboratory Data Handling Fee (15%)
Flat Rate: 15% of Total Monitoring costs $ 2,470
Administrative Fee (5%)
Flat Rate: 5% of Total NSWO Monitoring
Cost $ 947
Monitoring Cost Sub-Total $ 19,887
Additional Costs
Contingency (15%) $ 1,989
Annual Escalation (2.5%) $ -
Arroyo Seco (Total) $ 21,876
Table 2B(i). Distribution of Costs for Arroyo Seco NSWO Monitoring Agency
Land
Area
(acres)
% of Area Fiscal Year
23-24
Fiscal
Year 24-25
Fiscal
Year 25-26
Total (3
years)
LACFCD (5%) -- -- $ 1,094 $ - $ - $ 1,094
City of Los Angeles 3936.66 27.73% $ 5,762 $ - $ - $ 5,762 County of Los
Angeles 2361.13 16.63% $ 3,456 $ - $ - $ 3,456
City of Glendale 9.39 0.07% $ 14 $ - $ - $ 14
City of La Canada
Flintridge 3791.77 26.71% $ 5,550 $ - $ - $ 5,550
City of Pasadena 3586.72 25.26% $ 5,250 $ - $ - $ 5,250 City of South
Pasadena 512.25 3.61% $ 750 $ - $ - $ 750
Arroyo Seco (Total) 14,197.93 100.00% $ 21,876 $ 21,876 Note:

1. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

PAGE 1062 of 1107

Table 2C. Costs for Legg Lake Monitoring
CIMP Component
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Legg lake $ 22,235 $ 15,694 $ 15,694
Laboratory Data Handling Fee (15%) $ 3,335 $ 2,354 $ 2,354 Administrative Fee (5%) $ 1,279 $ 902 $ 902
Monitoring Cost Sub-Total $ 26,849 $ 18,950 $ 18,950
Additional Costs
Contingency (15%) $ 4,027 $ 2,843 $ 2,843
Annual Escalation (2.5%) $ - $ 474 $ 959
Legg Lake (Total) $ 30,876 $ 22,267 $ 22,752
Table 2C(i). Distribution of Costs for Legg Lake Monitoring Agency
Land Area
(acres)
% of
Area
Fiscal
Year 23-
24 Fiscal
Year 24-25
Fiscal
Year 25-26
Total (3
years)
LACFCD (5%) -- -- $ 1,544 $ 1,113 $ 1,138 $ 3,795
County of Los Angeles 2,044.68 56.21% $ 16,489 $ 11,891 $ 12,150 $ 40,530 South El Monte 1,592.68 43.79% $ 12,844 $ 9,262 $ 9,464 $ 31,570 Legg Lake (Total) 3,637.35 100.00% $ 30,876 $ 22,267 $ 22,752 $ 75,895 Note:

1. Legg Lake now has a fish tissue monitoring requirement at a frequency of once every three years.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees) ULAR WMP Cost Distribution + CASQA
Agency
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
LACFCD $ 12,650 $ 12,870 $ 27,498 $ 53,018
City of Los Angeles $ 177,128 $ 181,398 $ 345,977 $ 704,503 County of Los Angeles $ 40,106 $ 41,073 $ 78,338 $ 159,517 City of Alhambra $ 4,772 $ 4,887 $ 9,321 $ 18,981
City of Burbank $ 10,841 $ 11,102 $ 21,174 $ 43,117
City of Calabasas $ 3,914 $ 4,008 $ 7,645 $ 15,566
City of Glendale $ 19,138 $ 19,599 $ 37,382 $ 76,119
City of Hidden Hills $ 939 $ 962 $ 1,834 $ 3,735
City of La Canada Flintridge $ 5,407 $ 5,538 $ 10,562 $ 21,507 City of Montebello $ 5,233 $ 5,360 $ 10,222 $ 20,815
City of Monterey Park $ 4,838 $ 4,955 $ 9,450 $ 19,242
PAGE 1063 of 1107

City of Pasadena $ 14,466 $ 14,814 $ 28,255 $ 57,535
City of Rosemead $ 3,235 $ 3,313 $ 6,319 $ 12,866
City of San Fernando $ 1,483 $ 1,519 $ 2,896 $ 5,898
City of San Gabriel $ 2,584 $ 2,646 $ 5,048 $ 10,278
City of San Marino $ 2,354 $ 2,411 $ 4,599 $ 9,364
City of South El Monte $ 1,558 $ 1,595 $ 3,042 $ 6,195
City of South Pasadena $ 2,136 $ 2,188 $ 4,172 $ 8,496
City of Temple City $ 2,517 $ 2,578 $ 4,917 $ 10,013
Total Estimated Cost of WMP $ 315,300 $ 322,815 $ 618,651 $ 1,256,766 Note:

1. Total cost = General WMP + CASQA Fees.

Table 3A. Costs for Implementing General WMP-Related Tasks WMP Component Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
Semi-Annual Progress Report (June) $ 50,000 $ 50,000 $ 50,000 $ 150,000 Annual Reporting Package
(December) $ 100,000 $ 100,000 $ 100,000 $ 300,000
WMP Revisions/RAA/Adaptive
Management $ - $ - $ 200,000 $ 200,000
Report of Waste Discharge (ROWD) $ - $ - $ 20,000 $ 20,000 Trash Monitoring and Reporting Plan
(TMRP) $ 50,000 $ 50,000 $ 50,000 $ 150,000
Program Management (10%) $ 20,000 $ 20,000 $ 42,000 $ 82,000 Sub-Total $ 220,000 $ 220,000 $ 462,000 $ 902,000
Contingency (15%) $ 33,000 $ 33,000 $ 69,300 $ 135,300
Annual Escalation (2% per year) $ - $ 4,400.00 $ 18,664.80 $ 23,065 WMP Program Management Cost
(Total)
$ 253,000 $ 257,400 $ 549,965 $ 1,060,365
Note:

1. Annual Report package includes semiannual progress report.

PAGE 1064 of 1107

Table 3B. Distribution of Costs for CASQA Membership Fees Agency Land Area
(acres)
% of
Area
Fiscal
Year
23-24
Fiscal
Year
24-25
Fiscal
Year
25-26
Total (3
years)
City of Los Angeles 181,288.00 58.53% $ 36,462 $ 38,285 $ 40,199 $ 114,945 County of Los Angeles 41,048.07 13.25% $ 8,256 $ 8,669 $ 9,102 $ 26,026 City of Alhambra 4,884.31 1.58% $ 982 $ 1,031 $ 1,083 $ 3,097 City of Burbank 11,095.20 3.58% $ 2,232 $ 2,343 $ 2,460 $ 7,035 City of Calabasas 4,005.68 1.29% $ 806 $ 846 $ 888 $ 2,540 City of Glendale 19,587.50 6.32% $ 3,940 $ 4,137 $ 4,343 $ 12,419 City of Hidden Hills 961.03 0.31% $ 193 $ 203 $ 213 $ 609 City of La Canada Flintridge 5,534.46 1.79% $ 1,113 $ 1,169 $ 1,227 $ 3,509 City of Montebello 5,356.38 1.73% $ 1,077 $ 1,131 $ 1,188 $ 3,396 City of Monterey Park 4,951.51 1.60% $ 996 $ 1,046 $ 1,098 $ 3,139 City of Pasadena 14,805.30 4.78% $ 2,978 $ 3,127 $ 3,283 $ 9,387 City of Rosemead 3,310.87 1.07% $ 666 $ 699 $ 734 $ 2,099 City of San Fernando 1,517.64 0.49% $ 305 $ 320 $ 337 $ 962 City of San Gabriel 2,644.87 0.85% $ 532 $ 559 $ 586 $ 1,677 City of San Marino 2,409.64 0.78% $ 485 $ 509 $ 534 $ 1,528 City of South El Monte 1,594.16 0.51% $ 321 $ 337 $ 353 $ 1,011 City of South Pasadena 2,186.20 0.71% $ 440 $ 462 $ 485 $ 1,386 City of Temple City 2,576.50 0.83% $ 518 $ 544 $ 571 $ 1,634 Total 309,757.32 100.00% $ 62,300 $ 65,415 $ 68,686 $ 196,401 Note:

1. LACFCD will retain its own CASQA membership.

2. Assumes 5% escalation per year for CASQA fees.

Table 4. SGVCOG Annual Contract Management Fees
Land Area
(acres) % of Area Fiscal Year23-24
Fiscal
Year
24-25
Fiscal
Year
25-26
Total (3
years)
LACFCD (5%) -- -- $ 5,000 $ 5,000 $ 5,000 $ 15,000
City of Los Angeles 181,288.00 58.53% $ 55,600 $ 55,600 $ 55,600 $ 166,799 County of Los Angeles 41,048.07 13.25% $ 12,589 $ 12,589 $ 12,589 $ 37,767 City of Alhambra 4,884.31 1.58% $ 1,498 $ 1,498 $ 1,498 $ 4,494 City of Burbank 11,095.20 3.58% $ 3,403 $ 3,403 $ 3,403 $ 10,208 City of Calabasas 4,005.68 1.29% $ 1,229 $ 1,229 $ 1,229 $ 3,686 City of Glendale 19,587.50 6.32% $ 6,007 $ 6,007 $ 6,007 $ 18,022 City of Hidden Hills 961.03 0.31% $ 295 $ 295 $ 295 $ 884 City of La Canada
Flintridge 5,534.46 1.79% $ 1,697 $ 1,697 $ 1,697 $ 5,092 PAGE 1065 of 1107

City of Montebello 5,356.38 1.73% $ 1,643 $ 1,643 $ 1,643 $ 4,928 City of Monterey Park 4,951.51 1.60% $ 1,519 $ 1,519 $ 1,519 $ 4,556 City of Pasadena 14,805.30 4.78% $ 4,541 $ 4,541 $ 4,541 $ 13,622 City of Rosemead 3,310.87 1.07% $ 1,015 $ 1,015 $ 1,015 $ 3,046 City of San Fernando 1,517.64 0.49% $ 465 $ 465 $ 465 $ 1,396 City of San Gabriel 2,644.87 0.85% $ 811 $ 811 $ 811 $ 2,433 City of San Marino 2,409.64 0.78% $ 739 $ 739 $ 739 $ 2,217 City of South El Monte 1,594.16 0.51% $ 489 $ 489 $ 489 $ 1,467 City of South Pasadena 2,186.20 0.71% $ 670 $ 670 $ 670 $ 2,011 City of Temple City 2,576.50 0.83% $ 790 $ 790 $ 790 $ 2,371 Total 309,757.32 100.00% $ 100,000 $ 100,000 $ 100,000 $ 300,000 Note:

1. SGVCOG fee is $100,000 per year and covers both Monitoring Services and WMP-related tasks.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

PAGE 1066 of 1107

EXHIBIT C
Upper Los Angeles River Watershed Management Area CIMP Responsible Agencies Representatives
Agency Address Agency Contact
City of Los Angeles
Department of Public Works
Bureau of Sanitation, Watershed Protection Division
1149 S. Broadway
Los Angeles, CA 90015
Alfredo Magallanes
E-mail: [email protected]
Phone: (213) 485-3958
County of Los Angeles
Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Avenue
Alhambra, CA 91803
Mark Lombos
E-mail: [email protected]
Phone: (626) 300-4665
Los Angeles County Flood Control District
Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Avenue
Alhambra, CA 91803
Jalaine Verdiner
E-mail: [email protected]
Phone: (626) 300-4666
City of Alhambra
111 South First Street
Alhambra, CA 91801-3796
David Dolphin
E-mail: [email protected]
Phone: (626) 300-1571
City of Burbank
P.O. Box 6459
Burbank, CA 91510
Stephen Walker
E-mail: [email protected]
Phone: (818) 238-3804
City of Calabasas
100 Civic Center Way
Calabasas, CA 91302-3172
Tatiana Holden
E-mail: [email protected]
Phone: (818) 224-1600
City of Glendale
Engineering Section, 633 East Broadway, Room 209
Glendale, CA 91206-4308
Maurice Oillataguerre
E-mail: [email protected]
Phone: (818) 550-4511
City of Hidden Hills
6165 Spring Valley Road
Hidden Hills, CA 91302
Joe Bellomo
E-mail: [email protected]
Phone: (805) 279-6856
City of La Canada Flintridge 1327
Foothill Blvd.

La Canada Flintridge, CA 91011-2137
Patrick DeChellis
E-mail: [email protected]
Phone: (818) 790-8882
PAGE 1067 of 1107

EXHIBIT C
Upper Los Angeles River Watershed Management Group
Responsible Agencies Representatives
City of Montebello
1600 W Beverly Blvd
Montebello, CA 90640
James A. Enriquez
E-mail: [email protected]
Phone: 323-887-1200
Rita Montalvo
E-mail: [email protected]
Phone: 323-887-1200 Ext 469
City of Monterey Park
320 West Newmark Avenue
Monterey Park, CA 91754-2896
Xochitl Tipan
E-mail: [email protected]
Phone: (626) 307-1383
City of Pasadena
100 N Garfield Ave
3rd Floor, N306
Pasadena, CA 91101-1726
Dawn Petschauer
E-mail: [email protected]
Phone: (626) 744-3929
City of Rosemead
8838 East Valley Blvd.

Rosemead, CA 91770-1787
Michael Chung
E-mail: [email protected]
Phone: (626) 569-2158
Eddie Chan
E-mail: [email protected]
Phone: (626) 569-2154
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Kenneth Jones
Email: [email protected]
Phone: (818) 898-1240
City of San Gabriel
425 South Mission Avenue
San Gabriel, CA 91775
Greg De Vinck
E-mail: [email protected]
Phone: (626) 308 - 2825
Capucine Hernandez
E-mail: [email protected]
Phone: (626) 308-2825
City of San Marino
2200 Huntington Drive
San Marino, CA 91108-2691
Amber Shah
E-mail: [email protected]
Phone: (626) 300 - 0787
City of South El Monte
1415 Santa Anita Ave.

South El Monte, CA 91733
Rene Salas
E-mail: [email protected]
Phone: (626) 579-6540
Fax: (626) 579-2409
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91020-3298
Ted Gerber
E-mail: [email protected]
Phone: (626) 403-7240
PAGE 1068 of 1107

City of Temple City
9701 Las Tunas Drive
Temple City, CA 9178
Andrew Coyne
E-mail: [email protected]
Phone: (626) 285-2171 Ext. 4344
San Gabriel Valley Council of
Governments
1333 Mayflower Avenue, Suite 360
Monrovia, CA 91016
Marisa Creter
Email: [email protected]
Phone: (626) 457-1800
PAGE 1069 of 1107

EXHIBIT D
Upper Los Angeles River Watershed
PAGE 1070 of 1107

EXHIBIT E
Reconciliation Template
[the line items shown in this Exhibit are placeholders and are subject to change] PAGE 1071 of 1107
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Cathi Johnson, Community Services Director
DATE: June 14, 2023
SUBJECT: AWARD OF BUS TRANSPORTATION SERVICES

AGREEMENT TO MISSION SCHOOL TRANSPORTATION
INC., WITH A YEAR 1 CONTRACT AMOUNT OF $36,825

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
In January 2022, a formal Request for Proposal (RFP) for bus transportation services was published. In April 2022, the contract was awarded to Mission School Transportation, Inc. for an initial one-year term with four one-year extensions subject to satisfactory performance. Staff were pleased with the services the vendor provided in Summer 2022 (Year 1). When developing the FY 2023-24 operating budget, staff reached out to the vendor to inquire about the proposed annual price increase for Year 2. The vendor’s proposed price increase was larger than the consumer price index (CPI).

As a result, staff sought competitive bids via a formal RFP. The RFP was posted on the City’s website on May 2 and closed on May 16 at 5 PM. In addition, the RFP was emailed directly to three vendors.

DISCUSSION
In the two weeks that the RFP was open, two bids were received from Mission School Transportation, Inc. and First Student, Inc. After carefully reviewing the two vendors’ qualifications, experience, and understanding of the scope of work, they were both deemed qualified. However, Mission School Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 1072 of 1107
Transportation, Inc. pricing comes in at budget, whereas First Student, Inc. comes in over budget. Mission School Transportation, Inc. comes highly recommended from its references and has prior experience working for the City of San Marino. The initial contract with Mission School Transportation Inc. awarded in April 2022 was no longer eligible for extension after the formal RFP process was completed, therefore, the Community Services Department recommends awarding a new bus transportation contract to Mission School Transportation, Inc. The proposed contract is for an initial one-year term (beginning July 1), as well as four one-year extensions subject to satisfactory performance with price increases for future years not to exceed the US Bureau of Labor Statistics CPI-U for the Los Angeles Area for the previous 12 months (February to February).

FISCAL IMPACT & PROCUREMENT REVIEW
The City plans on funding the cost of the transportation with Proposition A funds received from the Metropolitan Transportation Authority (MTA, “Metro”).

The FY 2023-24 proposed budget of $36,500 includes sufficient funds in Account No. 207-62-4208-0000, Bus Transportation, to cover the transportation costs.

The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council award the bus transportation services agreement to Mission School Transportation, Inc. If the City Council concurs with Staff’s recommendation, an appropriate motion would be:
“I move to award a Professional Services Agreement in the amount of $36,825 to Mission School Transportation, Inc. for youth-related bus transportation services for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as four one-year contract extensions subject to satisfactory performance.”

ATTACHMENTS

1. Professional Services Agreement

2. Bid Proposal from Mission School Transportation, Inc.

PAGE 1073 of 1107

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
Mission School Transportation, Inc.
6500 Hollister Avenue, Suite 100
Goleta, CA 93117
This Professional Service Agreement (“the Agreement”) is made as of July 1, 2023 (the “Effective Date”), by and between Mission School Transportation, Inc. (“Consultant”), and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

PAGE 1074 of 1107

RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2024 unless sooner terminated as provided in Section 5.0 of this Agreement. The Parties shall have the option to extend the agreement annually for up to four additional years.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $36,825 for Year I. Should the Parties agree to the extend the agreement annualy (for up to four additional years), the price increases for future years are not to exceed the US Bureau of Labor Statistics CPI-U for the Los Angeles Area for the previous 12 months (February to February). Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing.

Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty thousand dollars ($30,000.00).

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4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice.

City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least thirty (30) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information, and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be PAGE 1076 of 1107
“works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become noninfringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. James Lasky, Director of Business Development is Consultant’s representative for purposes of this Agreement.

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8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: Mission School Transportation, Inc.
6500 Hollister Avenue, Suite 100
Goleta, CA 93117
Attn: Director of Business Development

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section

9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, PAGE 1078 of 1107
Consultant shall be solely responsible for all such payments or contributions.

Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section

9.3 shall survive termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any PAGE 1079 of 1107
owned, hired, non-owned, or rented vehicles, in an amount not less than $10,000,000 combined single limit for each accident.

12.4 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

12.5 Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer; • “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

12.6 Sexual abuse / molestation insurance. Consultant shall obtain and maintain sexual abuse / molestation liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate. Coverage may be provided as part of commercial general liability coverage, professional liability coverage, or as a separate policy.

Other provisions or requirements

12.7 Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.8 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise PAGE 1080 of 1107
from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or sub-consultants.

12.9 Primary/non-contributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

12.10 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

12.11 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

12.12 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.13 Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

12.14 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the PAGE 1081 of 1107
Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

12.15 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

12.16 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.17 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

12.18 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.

12.19 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.

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Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

12.20 Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

12.21 Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

12.22 Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.23 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. To the maximum extent permitted by law, Consultant shall defend, indemnify, and hold City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively “Indemnitees”) free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement.

13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

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15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or PAGE 1085 of 1107
service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent PAGE 1086 of 1107
upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either:
(a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

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CITY OF SAN MARINO
By:_________________________
Mario D. Rueda
Acting City Manager
Attest:

By:_________________________
Christina Baker
City Clerk
Approved as to Form:

By:_________________________
Joseph Montes
City Attorney

MISSION SCHOOL
TRANSPORTATION, INC.

By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
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Exhibit A
Scope of Services
The City of San Marino is requesting transportation services for youth summer day camps and field trips. Route stops for each may include the following:
• San Marino High School – 2701 Huntington Drive
• Lacy Park – 1485 Virginia Road
Transportation schedules are subject to change depending on changes in school schedules, program needs, and/or COVID-19 or other pandemic-related impacts. a. Summer Day Camp
One (1) passenger bus to provide transportation for up to fifty (50) children and/or adults to and from the locations listed above from June through July. Trips will be conducted Monday, Wednesday, and Friday.

Bus Services: 24 Working Days
Daily Schedule (Subject to Change) – June through July
• Mondays from 10:45 AM – 4:30 PM
• Wednesdays from 10:45 AM – 4:30 PM
• Thursdays from 10:45 AM – 1:30 PM
b. Weekly Field Trips
Unless otherwise stated, every Thursday from 1 – 6 PM during the months of June - August, field trips are scheduled. Field trips are tentative and will be scheduled on an as needed basis. For purposes of providing a quote, please estimate on a maximum of twenty (20) field trips. Charges will be assessed based on field trips taken. There may be some Thursdays where multiple buses will be scheduled.

One (1) passenger bus to provide transportation for up to fifty (50) children and/or adults to and from destination with a maximum of ten (10) field trips between June – August.

Eight (8) field trips average ten (10) miles round trip and two (2) field trips average one hundred (100) miles round trip.

One (1) passenger bus to provide transportation for up to forty (40) children and/or adults to and from destination with a maximum of ten (10) field trips between June – August. Nine (9) field trips average ten (10) miles round trip and one (1) field trip averages one hundred (100) miles round trip.

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Exhibit B
Fee Schedule
Contract Pricing
Summer Day Camp/Field Trips
Total Cost:

Hourly Rate: OR Daily Rate: $675 for the first 5 hours or part thereof Excess Hourly Rate: $100 per hour after the first 5 hours The rate for “additional transportation services” beyond the Scope of Work detailed in this RFP. Additional transportation services are not guarantee. Based on a passenger bus capable of transporting an average of sixty (60) passengers at one time. If hourly rate varies for weekends or after hour time frames, please include all varied per hour rates.

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TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Mark Dondanville, Division Chief
Jennifer McGee, Management Analyst
DATE: June 14, 2023
SUBJECT: AUTHORIZATION TO DISPOSE OF SURPLUS RESCUE

AMBULANCE BY SALE TO THE CITY OF PASADENA

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
In October 2022, the San Marino Fire Department received delivery and placed into service a 2020 Dodge Ram Rescue Ambulance as the frontline Rescue Ambulance (RA91). The Fire Department’s 2008 rescue ambulance, previously assigned as reserve RA791, has exceeded recommended operational life as a frontline vehicle and is functionally obsolete for use by the City. As such, the 2008 rescue ambulance has been declared surplus by the Acting City Manager.

The current timeline for fire departments that order a new fire engine or rescue ambulance is over three years from order to delivery. The 2008 ambulance is 15 years old, and has a significant oil leak, and a transient electrical issue. However, several area fire departments, including the Pasadena Fire Department, are desperate due to the current delivery timeline.

They are experiencing significant delays in the delivery of their new rescue ambulances with no confirmed delivery dates. The City of Pasadena has expressed interest in purchasing the 2008 rescue ambulance for use as a reserve vehicle for the Pasadena Fire Department.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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DISCUSSION
The San Marino Municipal Code states that upon the determination that an item is surplus, the City Manager shall determine the means by which the property shall be disposed of. Property may be disposed of by any of the following means:

1. Transfer to another department

2. Trade in for the acquisition of replacement item(s)

3. Sale at public auction

4. Sale at auction to be conducted as part of a city fundraising event

5. Sale by negotiation

6. Disposal as trash
The City of Pasadena has expressed interest in purchasing the 2008 rescue ambulance for use as a reserve vehicle for the Pasadena Fire Department and has extended an offer of $4,000. An assessment performed by Performance Truck Repair estimated that the 2008 rescue ambulance will require a minimum of $11,000 in repairs to be operational.

The sale of the vehicle to the City of Pasadena represents guaranteed revenue versus the unpredictability of sale at public auction. In 2018, the City of San Marino declared the 1998 Pierce Fire Engine as surplus property, and the vehicle was sold at auction. The Parks and Public Works Department estimated that the sale price at auction may be as much as $40,000; however, the engine ultimately only received $9,000.

Staff recommends proceeding with the sale by negotiation (option 5), as that option best serves the interests of the City. Section 2.06.06 (D) of the San Marino Municipal Code provides that ”Disposition of surplus city property by sale at public auction, negotiation, or sale by auction at a city related fundraising event shall be approved by the city council prior to the time of the sale.”

FISCAL IMPACT & PROCUREMENT REVIEW
The sale of the 2008 rescue ambulance is not a budgeted revenue item for FY 2022-23. By proceeding with sale by negotiation, the City of San Marino would receive $4,000 from the City of Pasadena to be deposited in the City’s General Fund (Account # 101-00-3703-000) as per Section 2.06.06 E of the San Marino Municipal Code that states “All proceeds from the sale of surplus city property shall be deposited in the city’s general fund unless otherwise required by state or federal law.”
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LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section

2.06.06. If the Council concurs, the appropriate motion would be:
“I move to approve the disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section 2.06.06.” PAGE 1107 of 1107