San Mateo City Council
August 17, 2026

AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
ONTERRIS USA, INC. FOR

PERMITTING SUPPORT FOR CITYWIDE CREEKS MAINTENANCE PROGRAM ($331,987 [Original Amount], $40,956 [Amendment No.1])
This Amendment is made and entered into this day of by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and ONTERRIS USA, INC. ("CONSULTANT").

WHEREAS, on December 12, 2025, CITY and CONSULTANT executed a professional services agreement for permitting support for citywide creeks maintenance program; and WHEREAS, CITY and CONSULTANT wish to amend the Agreement to expand the scope of services and increase compensation of this Agreement by $40,956, for a revised Agreement amount of $372,943.

NOW, THEREFORE, the Parties agree as follows:

1. Section 1 – “Scope of Services,” of the Agreement is amended to read:
“The scope of services to be performed by CONSULTANT under this Agreement are as described in Exhibist A and A1 to this Agreement, attached and incorporated by reference.”
Exhibit A-1 is attached and incorporated by reference.

2. Section 5 – “Payment,” of the Agreement is amended to read:
“Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibits A and A-1, CITY agrees to pay CONSULTANT a fee in an not to exceed $372,943 pursuant to rates in Exhibit B to this Agreement, attached and incorporated by reference.”

3. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment
CAO Approved June 2024

IN WITNESS WHEREOF, CITY OF SAN MATEO and CONSULTANT have executed this Amendment on ___________________.

CITY OF SAN MATEO CONSULTANT
Matt Fabry, PE
Public Works Director
Date Ken Schwarz, PhD
Its Authorized Agent
Principal
Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
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Contract Amendment
CAO Approved June 2024

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City of San Mateo
Scope and Cost Amendment for the 19th Avenue Channel Project 3 Onterris is pleased to provide this scope amendment to support environmental compliance and permitting for maintenance work in the 19th Avenue Channel in the City of San Mateo. Onterris, formerly Montrose, was retained in October 2025 to support environmental compliance and permitting for the 16th Avenue Channel site. Following a large rain event during the late 2025 and early 2026 storm season, the City requested that Onterris expand its support to include the 19th Avenue Channel site. To address priority maintenance needs at both locations, the 16th Avenue Channel and 19th Avenue Channel sites were combined into the City of San Mateo’s 2026 High Priority Flood Risk Reduction Projects. The combined project is intended to remove vegetation overgrowth and restore stormwater conveyance capacity within both channels.

To support implementation during the 2026 work period, Onterris has completed CEQA review and prepared permit applications for both sites under the 2026 High Priority Flood Risk Reduction Projects. This amendment provides additional scope of work elements and budget to cover the work requested by the City to incorporate the 19th Avenue Channel site into the environmental review and permitting effort, including the environmental documentation, permitting support, and agency coordination needed to include the site in the 2026 implementation package. The detailed scope of work below presents the original 16th Avenue Channel scope, with added language shown in blue to identify the completed tasks and ongoing support associated with incorporating the 19th Avenue Channel site into the 2026 High Priority Flood Risk Reduction Projects.

Scope of Work
Task 6. Project-Specific Permit Application: 16th Avenue and 19th Avenue Channels The 16th Avenue Channel Project involves cutting instream vegetation at the root-line or waterline within a concrete channel and directly placing the vegetation in a dump truck along the top of bank; no ground disturbance would be required. Thus, this task assumes that the project would be exempt from a CWA Section 404 permit from USACE under the USACE’s 2008 Final Ruling. If a CWA Section 404 permit is required by the USACE, this scope and cost would be revised accordingly.

Following the City’s request to expand the environmental compliance and permitting effort, this task has been updated to include the 19th Avenue Channel site as part of the City of San Mateo’s 2026 High Priority Flood Risk Reduction Projects. The 19th Avenue Channel maintenance work includes removal of herbaceous vegetation within a concrete-lined flood control channel to restore conveyance capacity and reduce localized flood risk. Because the 19th Avenue Channel work includes equipment access within the channel and may require temporary dewatering if water is present during construction, additional environmental review, permit application materials, impact calculations, best management practice descriptions, and regulatory agency coordination were required to incorporate the site into the 2026 implementation package.

Task 6.1. Categorical Exemption
Task 6.1 assumes that the 16th Avenue Channel Project qualifies for a Categorical Exemption under CEQA Guidelines Section 15301 (Existing Facilities) as the project involves routine maintenance of an existing facility and no significant environmental impacts are anticipated. Montrose will prepare a memorandum that will identify the exemption, explain why the project qualifies for the exemption, and confirm that no exceptions under CEQA Guidelines Section 15300.2 apply. Montrose will submit the draft memorandum to the City for one round of review and comment and will revise it Exhibit A-1
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City of San Mateo
Scope and Cost Amendment for the 19th Avenue Channel Project 4 based on the City’s feedback.

Montrose will also prepare a draft Notice of Exemption (NOE) and submit it to the City for one round of review and comment. This task assumes that the City will be responsible for filing the NOE with the State Clearinghouse and San Mateo County Clerk and paying associated fees.

If a Categorical Exemption is determined not to be the appropriate CEQA document for this project, the scope and cost will be revised accordingly.

As part of the expanded 2026 High Priority Flood Risk Reduction Projects effort, Onterris evaluated the 19th Avenue Channel site for inclusion under the same CEQA compliance approach as the 16th Avenue Channel site. This work included updating the project description to incorporate the 19th Avenue Channel site, reviewing proposed work methods and site conditions, evaluating potential environmental constraints, and addressing both sites in the Categorical Exemption memorandum and supporting CEQA documentation. Onterris also prepared an NOE for the 2026 High Priority Flood Risk Reduction Projects, which included work at both the 16th Avenue and 19th Avenue Channel sites.

Task 6.1 Deliverables
• Draft and final Categorical Exemption memorandum (electronic) • Draft and final Notice of Exemption (electronic)
Task 6.2 San Francisco Bay RWQCB Waste Discharge Requirements Permit Montrose will prepare a permit application package for an authorization of Waste Discharge Requirements (WDRs) from the San Francisco Bay RWQCB for the 16th Avenue Channel Project.

Because we are assuming that the project will be exempt from Section 404 jurisdiction of the USACE, we also assume that the project will not require a Section 401 Water Quality Certification but will require the WDR authorization under State requirements. The application package will include a cover letter, Form 200 Report of Waste Discharge, project description, impacts to water bodies, BMPs, and CEQA documentation. A draft application package will be submitted to the City for one round of review and revision. Prior to submitting the application package to the RWQCB, Montrose will request a pre-filing meeting with the RWQCB; the RWQCB will determine whether a meeting is necessary. Montrose will also support responses to RWQCB requests for supplemental information during the review process, as budget allows. This scope assumes that the City will be responsible for paying RWQCB application fees.

Under this scope amendment, Onterris prepared additional RWQCB application materials under this task for the 19th Avenue Channel site, addressing work within the concrete-lined channel, potential temporary dewatering, equipment access within the channel, staging along Pacific Boulevard, temporary and permanent impact areas, and applicable BMPs to avoid and minimize water quality impacts.

A draft application package was submitted to the City for one round of review and revision. Prior to submitting the application package to the RWQCB, Onterris requested and participated in a prefiling meeting with the RWQCB. Following the meeting, Onterris supported the City in responding to questions from Jackson regarding the 401 Water Quality Certification application. Onterris will continue to support responses to RWQCB requests for supplemental information, as needed, to obtain the 401 Water Quality Certification.
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Scope and Cost Amendment for the 19th Avenue Channel Project 5 Task 6.2 Meetings
• One (1) pre-filing meeting with the City and RWQCB
Task 6.2 Deliverables
• Draft and revised RWQCB WDR permit application (electronic) • Pre-filing meeting materials (electronic)
Task 6.3 CDFW Section 1602 Lake and Streambed Alteration Agreement Montrose will develop a standard application for a Lake and Streambed Alteration Agreement (LSAA) under Fish and Game Code Section 1602 for the 16th Avenue Channel Project. The application package will follow the CDFW Environmental Permit Information Management System (EPIMS) External Permitting Portal application format. Montrose will also prepare supplemental information, including a project description, construction BMPs, and other maps and figures as needed to support the application. A draft application package will be submitted to the City for one round of review and revision. This scope of work assumes that the City will open an application in the EPIMS system to initiate the application process and add Montrose’s project manager, allowing Montrose to upload the application materials on the City’s behalf. The City will be responsible for application fees and final submittal through EPIMS.

Under this scope amendment, this task was expanded to include the 19th Avenue Channel site in the CDFW notification package. Additional work included incorporating the 19th Avenue Channel project description, work limits, construction methods, access and staging information, potential temporary dewatering, impact calculations, and applicable avoidance and minimization measures into the CDFW submittal. Onterris coordinated with CDFW regarding the combined 16th Avenue and 19th Avenue Channel work under the 2026 High Priority Flood Risk Reduction Projects and supported responses to CDFW questions regarding the 19th Avenue Channel site, as needed. The CDFW 1602 permit has been acquired for the combined project.

Task 6.3 Deliverables
• Draft and revised CDFW permit application package (electronic) Task 6.4 USACE Section 404 Clean Water Act
The original scope assumed that the 16th Avenue Channel maintenance work would not require authorization from USACE under Clean Water Act Section 404 because the work was limited to cutting instream vegetation at the root-line or waterline within a concrete channel and did not involve ground disturbance. However, following the City’s request to add the 19th Avenue Channel site to the 2026 High Priority Flood Risk Reduction Projects, USACE Section 404 authorization was required for the 19th Avenue Channel work.

Under this scope amendment, Onterris prepared a USACE Section 404 permit application package for the 19th Avenue Channel site. The application package included the project description, work limits, construction methods, access and staging information, potential temporary dewatering 122 of 786
City of San Mateo
Scope and Cost Amendment for the 19th Avenue Channel Project 6 approach, impact calculations, BMPs, and supporting environmental documentation. Onterris submitted the application package to USACE and coordinated with USACE during the review process. USACE has since issued a provisional Section 404 permit for the 19th Avenue Channel work, pending receipt of the RWQCB Section 401 Water Quality Certification.

Task 6.4 Deliverables
• Draft and revised USACE permit application package (electronic) Task 6.5 Regulatory Agency Coordination
Montrose will support the City with additional agency coordination for the 16th Avenue Channel Project. This includes tracking permit review and approval timelines; responding to agency questions regarding application materials; providing project updates; preparing written responses or memoranda to address regulatory requests; and participating in calls, meetings, or site visits with agency staff as needed. The budget estimate for this task is based on Montrose’s experience with similar projects. Montrose will provide regulatory coordination services to the level of effort outlined in the cost estimate for this task.

This task has been expanded to include regulatory agency coordination for the 19th Avenue Channel site under the 2026 High Priority Flood Risk Reduction Projects. Additional coordination has included communications with RWQCB, CDFW, USACE, and City staff regarding the 19th Avenue Channel site; tracking permit review timelines; preparing responses to agency questions; updating permit materials to reflect agency feedback; and participating in calls or meetings necessary to support timely authorization of the 2026 implementation package.

As of July 8, 2026, CDFW has issued the Section 1602 permit, and USACE has issued a provisional Section 404 notification pending receipt of the RWQCB Section 401 Water Quality Certification.

Under this scope amendment, Onterris will continue to coordinate with the RWQCB, as needed, to support issuance of the Section 401 Water Quality Certification.

Budget
Onterris shall complete the additional 19th Avenue Channel scope of work on a time-and- materials basis for a not-to-exceed amount of $40,956. The updated level of effort associated with each task is provided in Exhibit A. The total change order amount for the additional 19th Avenue Channel work will not exceed $40,956 without prior written authorization from the City.

A detailed cost estimate is provided as follows:
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Scope and Cost Amendment for the 19th Avenue Channel Project 6 124 of 786
Table 2. Proposed Labor Hours, Budget, and Fee Schedule for the City of San Mateo 19th Avenue Project Labor Direct Expenses
Task Task Name / Description Principal Director I
Senior
Associate II
Senior Associate
I Associate I Analyst II
Admin
Assistant
Subtotal
Labor Hours
per Task
Subtotal Labor
Fee
per Task
Mileage
(Current
IRS Rate) GIS
Record
Search/
Fees
Markup on
Direct
Expenses
Subtotal
Direct
Expense
Fee per
Task Subtask Total Task Total
2025 Hourly Rate $273 $240 $230 $216 $200 $187 $120 $0.70/mile $30/hour 10.0% 1 Project Management $2,706

1.1 Project Management 2 4 6 12 $2,706 $2,706
2 Prepare Supporting Documents $13,482

2.1 Biological Resources Memo 1 2 12 15 $3,072 $0 $0 $3,072

2.2 Wetland Delineation Memo 1 2 16 19 $3,872 $70 $90 $16 $176 $4,048

2.3 Cultural Records Search and Memo 1 4 16 21 $4,096 $60 $2,000 $206 $2,266 $6,362 4 Prepare CEQA Review Documentation $3,588

4.1 Prepare Project Description 2 2 6 6 16 $3,522 $60 $6 $66 $3,588 6 Project-Specific Permit Application: 19th Avenue Channel $17,663

6.1 Categorical Exemption 1 2 6 5 14 $3,049 $30 $3 $33 $3,082

6.2 RWQCB Section 401 Water Quality Certification 1 1 1 2 5 $1,129 $0 $0 $1,129

6.3 CDFW 1602 LSAA 1 1 1 2 5 $1,129 $0 $0 $1,129

6.4 Regulatory Agency Coordination 2 2 4 4 12 $2,690 $0 $0 $2,690

6.5 USACE 404 Permit 1 6 20 18 45 $9,633 $0 $0 $9,633
9 Implementation $3,517

9.1 Nesting bird surveys and memo 1 16 17 $3,440 $70 $7 $77 $3,517 Total Labor Hours 10 22 0 46 87 16 0 181
Totals $2,730 $5,280 $0 $9,936 $17,400 $2,992 $0 $34,898 $70 $240 $2,000 $231 $66 $27,806 $40,956 125 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR Account Number: 10-4651 File ID: 26-11495 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Contracts with Contingency Component — Update
RECOMMENDATION:

Receive the contingency fund expenditures report for City contracts for the period August 1, 2017, through June 30, 2026.

BACKGROUND:

When presenting contracts to the City Council for an award, staff typically requests approval of contingency funds and authorization to approve additional work or issue change orders up to the contingency amount. The contingency amount is generally 10 percent of the total contract. This approach provides flexibility and efficiency because projects may continue without returning to the City Council to approve change orders. The current report shows all active contracts Citywide with contingencies greater than $25,000 awarded from August 1, 2017, through June 30, 2026 (Attachment 1).

Below is a summary table of active agreements by Department/Program:

This report also includes Attachment 2 listing the completed projects with contingencies from this period. The contracts with contingency component report are provided to City Council on an annual fiscal basis as determined by the City Manager's Office.

BUDGET IMPACT:

Since this is an update on previously awarded contracts, there is no budget impact. Sufficient funds have been allocated to each contract, including the contingency amounts.

ENVIRONMENTAL DETERMINATION:

This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative. 126 of 786

CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Contingency Funding Status Worksheet
Att 2 – Completed Projects with Contingency

STAFF CONTACT
Rosalina Velilla, Senior Management Analyst
[email protected]
(650) 522-7325
Matt Fabry, Director of Public Works
[email protected]
(650) 522-7309
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Division Date Approved By City Council Contractor/ Vendor Description Current Contract Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO Impacting Contingency 2nd CCO Impacting Contingency 3rd CCO Impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6 & Above CCO Impacting Contingency Total Contingency used % of Contingency Used Remaining Contingency 1 Clean Water Program 2/24/2017 Schaaf & Wheeler
East San Mateo Sanitary
Sewer Lift Station
Rehabilitation Project
$ 2,396,431 $ 108,626 4.53% $ 21,426 $ - $ - $ - $ - $ - $ 21,426 20% $87,200 2 Clean Water Program 1/22/2019 HDR Engineering, Inc.

Wastewater Treatment Plant
Nutrient Removal and Wet
Weather Flow Management
Upgrade and Expansion -
Design
$ 25,744,824 $ 2,575,823 10.01% $ 162,940 $ 1,440,882 $ 168,001 $ 50,000 $ 288,357 $ 465,544 $ 2,575,724 100% $99 3 Clean Water Program 5/20/2019 Kutzmann & Associates, Inc WWTP Nutrient Removal and
Wet Weather Management
Upgrade and Expansion -
Building Plan Review &
Inspection
$ 930,000 $ 100,000 10.75% $ 46,500 $ - $ - $ - $ - $ - $ 46,500 47% $53,500 4 Clean Water Program 10/7/2019 Anvil Builders, Inc.

Basin 2 & 3 Collection System
Improvements/Dale Ave
Pump Station Upgrade
$ 26,912,657 47,740,488 $ 177.39% $ 34,336 $ 143,161 $ 413,992 $ 39,973 $ 429,433 $ 5,935,257 $ 6,996,153 15% $40,744,335 5 Clean Water Program 9/21/2020 Sundt Construction, Inc.

WWTP Nutrient Removal and
Wet Weather Management
Upgrade and Expansion -
GMP3
$ 418,120,321 $ 59,260,612 14.17% $ 1,583,964 $ 60,622 $ 568,284 $ 1,194,344 $ 2,297,969 $ 41,423,090 $ 47,128,273 80% $12,132,339 6 Clean Water Program 11/16/2020 CH2M/Jacobs Clean Water Program (CWP) Program Management $ $ 2,424,500 32.56% $ - $ - $ 7,447,151 - $ - $ - 0% $2,424,5007 Clean Water Program 8/16/2021 Stantec Consulting Services, Inc. Basins 2 and 3 Collection System Improvements $ 16,940,578 $ 322,000 1.90% $ 91,500 $ 230,220 $ - $ - $ - $ - $ 321,720 100% $280 8 Clean Water Program 8/16/2021
Anderson Pacific
Engineering
Construction, Inc.

Underground Flow
Equalization System -
Construction Contract
$ 64,763,326 $ 6,271,000 9.68% $ 3,645 $ 19,250 $ (52,339) $ - $ 45,466 $ 6,066,022 $ 6,134,384 98% $136,616 9 Clean Water Program 3/21/2022 Schaaf & Wheeler
East San Mateo Sanitary
Sewer Lift Station
Rehabilitation Project
$ 2,396,431 $ 108,626 4.53% $ 21,426 $ - $ - $ - $ - $ - $ 21,426 20% $87,200 10 Clean Water Program 5/15/2023 Mountain Cascade
Wastewater Treatment Plant
Immediate Action Projects,
Package III
$ 11,344,696 $ 3,470,000 30.59% $ 58,067 $ 18,910 $ 13,259 $ 421,867 $ 169,680 $ 2,328,747 $ 3,010,530 87% $459,470 11 Clean Water Program 7/17/2023 HDR Engineering, Inc.

WWTP Nutrient Removal and
Wet Weather Flow
Management Upgrade and
Expansion - Engineering
Services during Construction
$ 13,143,427 $ 5,164,000 39.29% $ 44,621 $ 42,163 $ 11,792 $ 980,103 $ 903,609 $ 2,387,167 $ 4,369,455 85% $794,545 12 Clean Water Program 11/6/2023 GSW Construction, Inc. WWTP Transfer Pumps Improvement Project $ 810,400 $ 162,000 19.99% $ 36,623 $ - $ - $ - $ - $ - $ 36,623 23% $125,377 13 Clean Water Program 11/20/2023 JMB Construction, Inc. El Camino Real Conveyance System Improvements $ 12,907,427 $ 2,370,000 18.36% $ 9,170 $ 126,789 $ 1,785 $ 160,829 $ 84,757 $ 1,773,077 $ 2,156,407 91% $213,59314 Clean Water Program 11/18/2024 Brown and Caldwell WWTP Biogas and Biosolids Evaluation $ 1,249,180 $ 426,000 34.10% $ - $ - $ - $ - $ - $ - $ - 0% $426,000 15 Clean Water Program 1/13/2025 Westland Contractors Basin C Sanitary Sewer Rehabilitation Project Inside Beach $ 5,903,822 $ 1,400,000 23.71% $ 35,775 $ 39,921 $ 39,750 $ 77,490 $ 29,047 $ 1,066,451 $ 1,288,434 92% $111,566 STATUS OF ONGOING CONTRACTS WITH CONTINGENCY FUNDS through 6/30/2026 This summary does not include projects with contingencies under $25,000. Negative or no-cost change orders do not impact the contingency fund. 128 of 786
Division Date Approved By City Council Contractor/ Vendor Description Current Contract Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO Impacting Contingency 2nd CCO Impacting Contingency 3rd CCO Impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6 & Above CCO Impacting Contingency Total Contingency used % of Contingency Used Remaining Contingency 16 Clean Water Program 5/19/2025 Brand Energy Services of CA WWTP Digestor 2 Coating Project $ 406,881 $ 242,000 59.48% $ 80,000 $ 81,694 $ 2,412 $ - $ - $ - $ 164,106 68% $77,89417 Clean Water Program 8/18/2025 JMB Construction, Inc. Los Prados, Kehoe Kelly & Arroyo Lift Station Rehabilitation Project $ 14,658,091 $ 2,750,000 18.76% $ - $ - $ - $ - $ - $ - $ - 0% $2,750,00018 Clean Water Program 12/1/2025 C. Overaa & CO.

Annual Major Components 3
Water Pumping
Improvements and Ferric
Chloride to Combined Sludge
Line Project
$ 2,377,000 $ 475,400 20.00% $ 51,242 $ 47,211 $ 196,673 $ - $ - $ - $ 295,126 62% $180,274 19 Clean Water Program 1/12/2026 Kennedy/Jenks Consultants, Inc WWTP Polymer Injection
System Project Design and
Engineering Services During
Construction
$ 311,055 $ 60,000 19.29% $ 7,525 $ - $ - $ - $ - $ - $ 7,525 13% $52,475 20 Clean Water Program 4/6/2026 Carollo Engineers DAFT Replacement Project $ 964,300 $ 145,000 15.04% $ - $ - $ - $ - $ - $ - $ - 0% $145,000 21 Facilities 9/5/2023 MBH Architects, Inc 2nd & El Camino Real Garage Improvements – Agreement $ $ 80,000 9.32% $ 21,400 $ - $ 858,263 - $ - $ - $ - $ 21,400 27% $58,600 22 Facilities 6/16/2025 APi National Service Group, Inc. Citywide Fire, Life and Safety Inspection Testing & Maintenance Services $ 591,375 $ 60,000 10.15% $ - $ - $ - $ - $ - $ - $ - 0% $60,000 23 Facilities 7/28/2025 Impec Group, LLC Citywide Janitorial Services $ 3,581,907 $ 330,000 9.21% $ 9,500 $ - $ - $ - $ - $ - $ 9,500 3% $320,500 24 Facilities 3/16/2026 ELS Architecture
MLK Jr. Resiliency Center
Program Manager -
Amendment #1
$ 345,655 $ 34,000 9.84% $ - $ - $ - $ - $ - $ - $ - 0% $34,000 25 Facilities 4/6/2026 McClure Electric Main Library Lighting Controls Upgrade $ 395,690 $ 40,000 10.11% $ - $ - $ - $ - $ - $ - $ - 0% $40,000 26 Facilities 6/16/2026 Fog City Roofing & Construction Senior Center Roof Improvements $ 249,069 $ 25,000 10.04% $ - $ - $ - $ - $ - $ - $ - 0% $25,000 27 Finance 1/26/2026 Workday Enterprise Resource Planning System Subscription $ 4,513,883 $ 30,000 0.66% $ - $ - $ - $ - $ - $ - $ - 0% $30,000 28 Parks & Rec 11/20/2023 Loral Lanscaping, Inc. Landscape Maintenance Services: Medians, Islands, and Right of Ways $ 865,490.50 $ 129,824 15.00% $ - $ - $ - $ - $ - $ - $ - 0% $129,82429 Parks & Rec 5/20/2024 Bay Area
Educational
Theater Company
Summer Children's and Youth
Theater Program $ 254,000 $ 55,000 21.65% $ 25,000.00 $ 30,000.00 $ - $ - $ - $ - $ 55,000 100% $0 30 Parks & Rec 3/3/2025 Suarez & Munoz Construction, Inc. Central Park Playground Improvements Project $ 8,485,784 $ 848,578 10.00% $ 2,048 $ 8,334 $ 1,332 $ 64,500 $ 4,702 $ 12,307 $ 93,223 11% $755,355 31 Parks & Rec 4/21/2025 4LEAF, Inc.

Central Park Playground
Improvements Project -
Construction Management
Services
$ 1,000,000 $ 100,000 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $100,000 129 of 786
Division Date Approved By City Council Contractor/ Vendor Description Current Contract Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO Impacting Contingency 2nd CCO Impacting Contingency 3rd CCO Impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6 & Above CCO Impacting Contingency Total Contingency used % of Contingency Used Remaining Contingency 32 Parks & Rec 6/2/2025 Suarez & Munoz Construction, Inc. East Hillsdale Park Playground Improvements Project $ 2,050,000 $ 205,000 10.00% $ 65,335 $ 5,818 $ 14,997 $ 28,797 $ 10,147 $ 33,256 $ 158,350 77% $46,650 33 Parks & Rec 6/16/2025 4LEAF, Inc.

East Hillsdale Park Playground
Improvements Project -
Construction Management
Services
$ 230,000 $ 34,500 15.00% $ 25,190 $ - $ - $ - $ - $ - $ 25,190 73% $9,310 34 Parks & Rec 6/16/2025 Miracle Playsystems East Hillsdale Park Playground Improvements Project - Playground Equipment $ 190,669 $ - 0.00% $ - $ - $ - $ - $ - $ - $ - #DIV/0! $0 35 Parks & Rec 6/1/2026 Thor Audio Solutions Recreation Special Event Support Services $ 108,940 $ 34,894 32.03% $ - $ - $ - $ - $ - $ - $ - 0% $34,894 36 Police 12/9/2024 Axon Enterprise, Inc.

Master Services and
Purchasing Agreement -
Hardware, Software, Services
$ 7,350,052 $ 100,000 1.36% $ - $ - $ - $ - $ - $ - $ - 0% $100,000 37 Police 7/28/2025
Youth Service
Bureau of the
YMCA of San
Francisco
Juvenile Diversion Program
Case Management Services $ 623,308 $ 50,000 8.02% $ - $ - $ - $ - $ - $ - $ - 0% $50,000 38 Police 12/1/2025 Cellebrite, Inc. Digital Evidence Software Subscription $ 322,596 $ 50,000 15.50% $ - $ - $ - $ - $ - $ - $ - 0% $50,000 39 Public Works (Other) 9/3/2019 BKF Engineer El Camino @ RTE 92 Landscaping Improvements $ 327,520 $ 30,000 9.16% $ - $ - $ - $ - $ - $ - $ - 0% $30,000 40 Public Works (Other) 6/7/2021 National Auto Fleet Group Police Department Patrol Vehicles $ 475,534 $ 62,000 13.04% $ - $ - $ - $ - $ - $ - $ - 0% $62,000 41 Public Works (Other) 11/1/2021 Trussell Technologies, Inc. National Pollutant Discharge Elimination System Permit Renewal $ 153,490 $ 15,350 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $15,350 42 Public Works (Other) 1/3/2022 Nichols Consulting Engineers, Inc. Citywide Street Reconstruction, Phases 4 and 5 $ 1,460,000 $ 146,000 10.00% $ 76,500 $ 43,500 $ 26,000 $ - $ - $ - $ 146,000 100% $0 43 Public Works (Other) 1/3/2022 Enterprise Automation
WWTP Supervisory Control &
Data Acquisition System
Merger Project and
Collections System
$ 199,156 $ 110,000 55.23% $ 56,250 $ - $ - $ - $ - $ - $ 56,250 51% $53,750 44 Public Works (Other) 6/20/2022 Synagro-WWT, Inc.

Wastewater Treatment Plant
Biosolids Hauling and
Disposal
$ 2,794,250 $ 100,000 3.58% $ 100,000 $ - $ - $ - $ - $ - $ 100,000 100% $0 45 Public Works (Other) 7/18/2022 HDR Engineering, Inc./Wreco High Voltage Streetlight Conversion (Phase 4) Design Services $ 259,400 $ 25,000 9.64% $ 7,734 $ - $ - $ - $ - $ - $ 7,734 31% $17,266 46 Public Works (Other) 9/1/2022 Bellecci & Associates, Inc. Hillsdale Caltrain Station Bicycle Access Gap Closure Project – Amendment $ $ 98,255 39.79% $ - $ - $ 246,948 - $ - $ - $ - $ - 0% $98,25547 Public Works (Other) 9/19/2022 Fehr & Peers San Mateo Complete Streets Plan $ 489,975 $ 60,000 12.25% $ - $ - $ - $ - $ - $ - $ 28,413 47% $31,587 130 of 786
Division Date Approved By City Council Contractor/ Vendor Description Current Contract Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO Impacting Contingency 2nd CCO Impacting Contingency 3rd CCO Impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6 & Above CCO Impacting Contingency Total Contingency used % of Contingency Used Remaining Contingency 48 Public Works (Other) 10/17/2022
Priority 1 Public
Safety
Equipment
Installation, Inc.

Purchase and Installation of
Public Safety Equipment $ 192,163 $ 39,000 20.30% $ - $ - $ - $ - $ - $ - $ - 0% $39,000 49 Public Works (Other) 5/1/2023 National Auto Fleet Group Police Department Patrol Vehicles $ 585,930 $ 59,000 10.07% $ - $ - $ - $ - $ - $ - $ - 0% $59,000 50 Public Works (Other) 7/17/2023 TMPros
Management, Monitoring,
Repairing, & patching the
SCADA system
$ 485,408 $ 20,000 4.12% $ - $ - $ - $ - $ - $ - $ - 0% $20,000 51 Public Works (Other) 8/21/2023 Dewberry Engineers, Inc. Bridge Management Program Development – Agreement $ 250,000 $ 50,000 20.00% $ - $ - $ - $ - $ - $ - $ - 0% $50,000 52 Public Works (Other) 11/6/2023 Enterprise Automation Wastewater System
Supervisory Control and Data
Acquisition System Merger
Project
$ 807,479 $ 30,000 3.72% $ - $ - $ - $ - $ - $ - $ - 0% $30,000 53 Public Works (Other) 12/4/2023
Sandis Civil
Engineers
Surveyors Planners
Delaware Street Safe Routes
to School Corridor Bicycle
Improvements
$ 290,980 $ 29,100 10.00% $ 17,706 $ 5,820 $ - $ - $ - $ - $ 23,526 81% $5,574 54 Public Works (Other) 1/16/2024 Cintas Corporation Citywide Uniform Laundry Services $ 330,000.00 $ 25,000 7.58% $ - $ - $ - $ - $ - $ - $ - 0% $25,000 55 Public Works (Other) 2/20/2024 Siegel & Strain Architects Marina Library Structural Improvements Project $ 903,551 $ 90,000 9.96% $ - $ - $ - $ - $ 86,000 $ - $ 86,000 96% $4,00056 Public Works (Other) 4/1/2024 Innovative Data
Acquisitions, LLC
dba IDAX Data
Solutions
On-Call Traffic Engineering
Data Collection Services $ 510,000 $ 30,000 5.88% $ - $ - $ - $ - $ - $ - $ - 0% $30,000 57 Public Works (Other) 5/20/2024 Nichols Consulting Engineers, Inc. Citywide Street Rehabilitation Package 6B $ 820,000 $ 82,000 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $82,000 58 Public Works (Other) 5/20/2024 HDR Engineering, Inc. Citywide Surface Treatment Packages 4A-1 and 4A-2 $ 584,000 $ 58,400 10.00% $ 25,817.00 $ - $ - $ - $ - $ - $ 25,817 44% $32,583 59 Public Works (Other) 6/17/2024 Schaaf & Wheeler Storm Drain Master Plan Update $ 1,104,190 $ 110,000 9.96% $ - $ - $ - $ - $ - $ - $ - 0% $110,00060 Public Works (Other) 8/19/2024 Marina Landscape, Inc SR 82/SR 92 Interchange Landscaping Improvements Project
$ 1,650,150 $ 250,000 15.15% $ 82,526 $ 9,347 $ 4,065 $ 9,241 $ 13,864 $ - $ 119,043 48% $130,957 61 Public Works (Other) 8/19/2024 Du-All Safety City Wide In-Person Safety Training $ 360,000 $ 52,000 14.44% $ - $ - $ - $ - $ - $ - $ - 0% $52,000 62 Public Works (Other) 11/18/2024 Terry Equipment EV Street Sweeper $ 884,404 $ 50,000 5.65% $ - $ - $ - $ - $ - $ - $ - 0% $50,00063 Public Works (Other) 4/7/2025 Waterworks Industries, Inc Marina Lagoon Vegetation
and Water Quality
Management Professional
Services Agreement
$ 1,552,009 $ 80,000 5.20% $ - $ - $ - $ - $ - $ - $ - 0% $80,000 131 of 786
Division Date Approved By City Council Contractor/ Vendor Description Current Contract Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO Impacting Contingency 2nd CCO Impacting Contingency 3rd CCO Impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6 & Above CCO Impacting Contingency Total Contingency used % of Contingency Used Remaining Contingency 64 Public Works (Other) 5/19/2025 Vector Fleet Management, LLC Fleet maintenance services $ 2,261,226 $ 75,000 3.32% $ - $ - $ - $ - $ - $ - $ - 0% $75,00065 Public Works (Other) 6/16/2025 D.L. Falk Construction, Inc. Marina Branch Public Library Restoration $ 5,405,000 $ 540,500 10.00% $ 16,734 $ - $ - $ - $ - $ - $ 16,734 3% $523,76666 Public Works (Other) 6/16/2025 SNF Polydyne Supply of Liquid Emulsion Polymer $ 548,974 $ 54,900 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $54,900 67 Public Works (Other) 6/16/2025
Compactor
Management
Company, LLC
Grit, Rag, Scum, Hauling and
Disposal $ 160,300 $ 40,000 24.95% $ - $ - $ - $ - $ - $ - $ - 0% $40,000 68 Public Works (Other) 6/16/2025 waterTalent Staff Augmentation Services $ 1,149,000 $ 100,000 8.70% $ - $ - $ - $ - $ - $ - $ - 0% $100,00069 Public Works (Other) 8/18/2025 EE Gilbert Construction, Inc. Gateway Park Pedestrian Bridge Replacement Project $ 478,113 $ 100,000 20.92% $ 42,620 $ - $ - $ - $ - $ - $ 42,620 43% $57,380 70 Public Works (Other) 11/17/2025 Goodfellow Bros California, LLC

SAFE ROUTE TO SCHOOL

DELAWARE STREET

REHABILTATION AND BICYCLE

IMPROVEMENTS PROJECT
City Project No. 46R022
$ 2,619,845 $ 265,000 10.12% $ 10,723 $ - $ - $ - $ - $ - $ 10,723 4% $254,277 71 Public Works (Other) 12/1/2025 Biggs Cardosa Associates, Inc

ENGINEERING SERVICES

DURING CONSTRUCTION FOR

THE BERMUDA DRIVE BRIDGE

REPLACEMENT PROJECT
$ 696,000 $ 70,000 10.06% $ 42,620 $ - $ - $ - $ - $ - $ 42,620 61% $27,380 72 Public Works (Other) 1/12/2026 U-Rock Utility
Sewer Flush Truck
Replacement & Stormwater
Combination Truck
Procurement
$ 1,019,113 $ 25,000 2.45% $ - $ - $ - $ - $ - $ - $ - 0% $25,000 $ 693,798,787.24 $ 140,754,375.98 20.29% $ 75,641,955.47 54% $65,112,421 132 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 1 Clean Water Program 8/21/2017 Stantec Consulting Services, Inc. WWTP IAP II Design $ 876,000 $ 87,000 9.93% $ - $ - $ - $ - $ - $ - $ - 0% $87,000 2 Clean Water Program 10/16/2017 Express Plumbing, Inc. Basin B Sanitary Sewer Rehabilitation Project $ 1,377,553 $ 126,600 9.19% $ 78,200 $ - $ - $ - $ - $ - $ 78,200 62% $ 48,400 3 Clean Water Program 4/16/2018 Valentine Corporation 42nd Ave Pump Station Rehap $ 1,283,369 $ 130,000 10.13% $ 98,738 $ - $ - $ - $ - $ - $ 98,738 76% $ 31,262 4 Clean Water Program 8/20/2018 PG&E Sustainable Solutions Turnkey Program $ 3,202,948 $ 197,052 6.15% $ 59,162 $ 25,264 $ - $ - $ - $ - $ 84,426 43% $ 112,626 5 Clean Water Program 9/17/2018 Cratus, Inc. Basin 1A Collection System Improvements Construction $ 6,335,080 $ 640,000 10.10% $ 2,612 $ 1,927 $ 15,000 $ (411,850) $ - $ - $ 19,539 3% $ 620,461 6 Clean Water Program 9/17/2018 Woodard & Curran Basin 1A Collection System Improvements Design $ 1,188,982 $ 105,000 8.83% $ - $ - $ - $ - $ - $ - $ - 0% $ 105,000 7 Clean Water Program 1/7/2019 Myers and Sons WWTP IAP II Construction $ 14,346,372 $ 934,000 6.51% $ 73,582 $ 52,360 $ 42,238 $ 31,868 $ 42,071 $ 210,000 $ 452,119 48% $481,881 8 Clean Water Program 3/4/2019 Stantec WWTP IAP II - Design & Engineering Services $ 2,126,403 $ 87,000 4.09% $ 79,800 $ - $ - $ - $ - $ - $ 79,800 92% $7,200 9 Clean Water Program 5/6/2019 Sundt Construction, Inc. WWTP Nutrient Removal and Wet Weather Management Upgrade and Expansion - GMP1 $ 33,098,178 $ 1,725,000 5.21% $ 18,326 $ 286,508 $ (105,748) $ 66,751 $ 631,452 $ 788,083 $ 1,791,120 104% $ (66,120) 10 Clean Water Program 5/6/2019 Sundt Construction, Inc.

WWTP Nutrient Removal and Wet
Weather Flow Management
Upgrade and Expansion -
Preconstruction Services
$ 2,535,044 $ 202,427 7.99% $ 63,925 $ - $ - $ - $ - $ - $ 63,925 32% $ 138,502 11 Clean Water Program 6/3/2019 Express Plumbing, Inc. Basin D Sanitary Sewer Rehabilitation - Construction $ 3,853,172 $ 400,000 10.38% $ 92,132 $ 1,800 $ 7,900 $ 40,948 $ 54,750 $ 108,977 $ 306,507 77% $ 93,493 12 Clean Water Program 6/17/2019 C2R Engineering, Inc Basin C Sanitary Sewer Rehabilitation - Construction $ 3,217,480 $ 350,000 10.88% $ 85,000 $ 9,520 $ 68,254 $ 144,400 $ 22,500 $ (327,545) $ 329,674 94% $ 20,326 13 Clean Water Program 8/19/2019 Presidio Systems, Inc. Basin A Sanitary Sewer Cleaning & Video Inspection $ 481,930 $ 50,000 10.37% $ 5,625 $ - $ - $ - $ - $ - $ 5,625 11% $ 44,375 14 Clean Water Program 9/3/2019 JMB Construction
East San Mateo Sanitary Sewer Lift
Station Rehabilitation -
Construction
$ 3,286,404 $ 350,000 10.65% $ 161,625 $ 38,444 $ 41,534 $ - $ - $ - $ 241,603 69% $ 108,397 15 Clean Water Program 10/21/2019 CH2M/Jacobs Clean Water Program (CWP) Program Management $ 17,600,000 $ 900,000 5.11% $ 65,372 $ 31,992 $ 46,152 $ 11,868 $ 6,779 $ 77,451 $ 239,614 27% $ 660,386 16 Clean Water Program 3/2/2020 Schaaf & Wheeler
East San Mateo Sanitary Sewer Lift
Station Rehabilitation Project -
Amendment - Services During
Construction
$ 1,190,760 $ 30,000 2.52% $ 6,426 $ - $ - $ - $ - $ - $ 6,426 21% $ 23,574 17 Clean Water Program 5/4/2020 Sundt Construction, Inc. WWTP Nutrient Removal and Wet Weather Management Upgrade and Expansion - GMP2 $ 17,716,049 $ 1,645,000 9.29% $ 172,502 $ 75,216 $ - $ - $ - $ - $ 247,718 15% $ 1,397,282 18 Clean Water Program 5/4/2020 Terraphase Engineering, Inc. CWP WWTP Upgrade and Expansion and UFES Projects $ 588,330 $ 50,000 8.50% $ - $ - $ - $ - $ - $ - $ - 0% $ 50,000 19 Clean Water Program 9/8/2020 EPS, Inc. dba Express Plumbing El Camino Real Sanitary Sewer Rehabilitation Project $ 1,795,328 $ 200,000 11.14% $ 45,011 $ 43,703 $ 20,010 $ - $ - $ - $ 108,724 54% $ 91,276 20 Clean Water Program 11/2/2020 Woodard & Curran Basin 4 Collection System
Improvements Professional
Services - Design
$ 2,264,465 $ 145,000 6.40% $ 27,643 $ 43,224 $ 49,207 $ 17,879 $ - $ - $ 137,953 95% $ 7,047 21 Clean Water Program 4/5/2021 Duke’s Root Control, Inc. 2020-21 Sanitary Sewer Root Foaming (North Basin) $ 251,726 $ 25,000 9.93% $ (6,290) $ - $ - $ - $ - $ - $ - 0% $ 25,000 22 Clean Water Program 4/19/2021 JMB Construction Pacific Boulevard Force Main Project $ 1,842,650 $ 283,000 15.36% $ 145,511 $ 12,114 $ - $ - $ - $ - $ 157,625 56% $ 125,375 COMPLETED CONTRACTS WITH CONTINGENCY FUNDS from 7/01/2017 through 06/30/2026 This summary does not include projects with contingencies under $25,000. Negative or no-cost change orders do not impact the contingency fund. 133 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 23 Clean Water Program 7/19/2021 EPS, Inc. dba Express Plumbing Natural Gas Line Replacement and Improvements $ 250,711 $ 25,000 9.97% $ - $ - $ 750 $ - $ - $ - $ 750 3% $ 24,250 24 Clean Water Program 2/7/2022 JMB Construction, Inc. Delaware Street Relief Sewer Project $ 8,448,375 $ 1,690,000 20.00% $ 29,909 $ 73,647 $ 104,515 $ 36,966 $ 31,741 $ 1,307,493 $ 1,584,271 94% $105,72925 Clean Water Program 5/16/2022 Pipe and Plant Solutions 2022 Citywide Sanitary Sewer Cleaning and Inspection Large Diameter Pipes Project
$ 368,631 $ 110,000 29.84% $ 73,600 $ - $ 10,575 $ - $ (44,640) $ - $ 84,175 77% $ 25,825 26 Clean Water Program 6/6/2022 Westland Contractors Basin A & Various Locations Sanitary Sewer Improvements Project
$ 7,348,355 $ 1,470,000 20.00% $ 40,030 $ 101,449 $ 29,411 $ 126,926 $ 17,024 $ 687,217 $ 1,002,056 68% $ 467,944 27 Clean Water Program 8/15/2022 Herc Rentals, Inc.

Temporary Standby Generator for
Dale Avenue Pump Station
Upgrade
$ 781,732 $ 302,396 38.68% $ 107,170 $ 80,081 $ 43,888 $ 43,888 $ - $ - $ 275,027 91% $27,369 28 Clean Water Program 9/19/2022 Duke’s Root Control, Inc. 2022-23 Sanitary Sewer Root Foaming (South Basin) $ 517,583 $ 52,000 10.05% $ (4,961) $ - $ - $ - $ - $ - $ - 0% $ 52,000 29 Clean Water Program 6/5/2023 McGuire and Hester
Citywide Street Reconstruction
Phase 4 – Agreement and Budget
Transfer
$ 6,259,358 $ 3,130,000 50.01% $ 9,761 $ 8,740 $ 168,728 $ 1,658,781 $ 34,155 $ 373,187 $ 2,253,351 72% $876,649 30 Clean Water Program 7/17/2023 D’Arcy & Harty Construction, Inc. Basin E Sanitary Sewer Improvements Project – Agreement $ 6,486,711 $ 1,297,000 19.99% $ 130,031 $ 4,674 $ 7,100 $ 10,789 $ 2,764 $ 230,715 $ 386,073 4% $910,927 31 Clean Water Program 11/20/2023 Duke's Root Control 2023 Sanitary Sewer Root Foaming (North Basin) $ 326,744 $ 33,000 10.10% $ (6,210) $ - $ - $ - $ - $ - $ - 0% $ 33,000 32 Clean Water Program 1/16/2024 Westland Contractors Basin B Sanitary Sewer Rehabilitation Project $ 4,131,291 $ 570,000 13.80% $ 30,510 $ 8,000 $ 177,506 $ 14,798 $ 108,378 $ 172,795 $ 511,987 90% $58,013 33 Clean Water Program 2/5/2024 One Workplace
Wastewater Treatment Plant
Furnishing Services for New
Administration Building
$ 400,298 $ 40,000 9.99% $ 12,589 $ 4,101 $ 303 $ - $ - $ - $ 16,993 42% $23,007 34 Facilities 8/20/2018 Alta Engineering Group Main Street Garage Repairs $ 209,900 $ 50,000 23.82% $ - $ - $ - $ - $ - $ - $ - 0% $ 50,000 35 Facilities 8/20/2018 Southwest Construction 2nd & ECR Garage Stair Improvements $ 321,100 $ 50,000 15.57% $ - $ - $ - $ - $ - $ - $ - 0% $ 50,000 36 Facilities 4/15/2019 EFS West, Inc. CNG Vehicle Maintenance Facility Design/Build $ 277,183 $ 25,000 9.02% $ 1,866 $ - $ - $ - $ - $ - $ 1,866 7% $ 23,134 37 Facilities 10/21/2019 Sausal Corporation Fire Station 25 $ 6,140,000 $ 673,000 10.96% $ 15,394 $ 3,812 $ 4,152 $ 22,071 $ 51,962 $ 65,443 $ 162,835 24% $ 510,165 38 Facilities 10/21/2019 Newton Construction Police Department Substation & Sleeping Quarters $ 534,305 $ 54,000 10.11% $ 33,047 $ 9,859 $ 5,229 $ - $ - $ - $ 48,135 89% $ 5,865 39 Facilities 3/2/2020 Edgeworth Integration, LLC. Citywide Building Access Control System $ 590,542 $ 103,000 17.44% $ 35,035 $ 11,850 $ 3,192 $ 18,000 $ 2,657 $ 10,286 $ 81,020 79% $ 21,980 40 Facilities 6/29/2020 Pride Industries One, Inc. City Hall Restrooms Remodel $ 292,419 $ 25,000 8.55% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 41 Facilities 11/16/2020 Unison Solutions Unison BioGas Conditioning System (BioCNG100) maintenance $ 304,804 $ 30,000 9.84% $ - $ - $ - $ - $ - $ - $ - 0% $ 30,000 42 Facilities 12/7/2020 Consolidated CM Fire Station 25 Construction Management $ 852,672 $ 119,000 13.96% $ 29,000 $ - $ - $ - $ - $ - $ 29,000 24% $ 90,000 43 Facilities 4/19/2021
Newton
Construction and
Management, Inc
Central Park Tennis Court Garage
Repair $ 1,569,634 $ 30,000 1.91% $ 23,918 $ 526 $ - $ - $ - $ - $ 24,444 81% $ 5,556 44 Facilities 12/6/2021 Alta Group, Inc. Main Street Garage Repairs $ 123,983 $ 25,000 20.16% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 45 Facilities 5/2/2022 Newton
Construction &
Management, Inc.

Indian Springs Park Restroom
Remodel $ 212,828 $ 22,000 10.34% $ 20,680 $ 1,320 $ - $ - $ - $ - $ 22,000 100% $0 46 Facilities 5/2/2022 Angeles Contractor City Hall Restroom Remodel $ 492,933 $ 50,000 10.14% $ (2,870) $ - $ - $ - $ - $ - $ - 0% $ 50,000 134 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 47 Facilities 9/19/2022 TK Elevator Corporation Citywide Elevators and Lifts Maintenance Service $ 590,004 $ 118,000 20.00% $ - $ - $ - $ - $ - $ - $ - 0% $118,000 48 Facilities 9/19/2022
Newton
Construction &
Management, Inc.

King Recreation Center Family
Changing Room Construction $ 270,954 $ 40,000 14.76% $ 17,093 $ 17,306 $ - $ - $ - $ - $ 34,399 86% $ 5,601 49 Facilities 10/3/2022
Newton
Construction &
Management, Inc.

Casanova Park Restroom Remodel $ 298,253 $ 120,000 40.23% $ 6,804 $ 37,725 $ 33,937 $ - $ - $ - $ 78,467 65% $41,533 50 Facilities 1/17/2023 Urban Elevator Service CA, LLC 2nd and El Camino Parking Garage Elevator Modernization $ 375,390 $ 56,000 14.92% $ - $ - $ - $ - $ - $ - $ - 0% $ 56,000 51 Facilities 2/21/2023
Newton
Construction &
Management, Inc
Fiesta Meadows Park Restroom
Remodel $ 198,780 $ 30,000 15.09% $ - $ - $ - $ - $ - $ - $ - 0% $ 30,000 52 Facilities 3/20/2023
Newton
Construction &
Management, Inc.

Martin Luther King Community
Center Small Kitchen Remodel $ $ 25,000 16.76% $ - $ - $ 149,127 - $ - $ - $ - $ - 0% $25,000 53 Facilities 8/21/2023 Angeles Contractor, Inc Washington Park Basketball Court Improvements – Contract $ 252,917 $ 25,000 9.88% $ 25,000 $ - $ - $ - $ - $ - $ 25,000 100% $ - 54 Facilities 8/21/2023 Angeles Contractor, Inc Fire Stations 21 & 23 Shower Remodel – Contract $ $ 25,000 10.23% $ 2,000 $ 23,000 $ - $ 244,268 - $ - $ - $ 25,000 100% $ - 55 Facilities 9/18/2023 Angeles Contractor, Inc Central Park Tennis Court Garage Structural Improvements – Contract $ 241,871 $ 115,000 47.55% $ 5,165 $ 109,835 $ - $ - $ - $ - $ 115,000 100% $0 56 Facilities 10/16/2023 Angeles Contractor, Inc Main Library Painting - Phase 1 $ 435,648 $ 14,000 3.21% $ 14,000 $ - $ - $ - $ - $ - $ 14,000 100% $ - 57 Facilities 11/20/2023
Newton
Construction &
Management, Inc.

King Recreation Center New Fire
Alarm System $ 405,762.74 $ 50,000 12.32% $ 49,707 $ - $ - $ - $ - $ - $ 49,707 99% $293 58 Facilities 1/16/2024 Angeles Contractor, Inc 2nd and El Camino Garage Improvements Phase 1 $ 1,446,694 $ 180,000 12.44% $ 180,000 $ - $ - $ - $ - $ - $ 180,000 100% $0 59 Facilities 2/20/2024 On Point Construction 2nd and El Camino Central Garage Elevator Modernization $ 830,000 $ 166,000 20.00% $ - $ - $ 40,435 $ - $ 2,441 $ 90,982 $ 133,857 81% $32,143 60 Facilities 4/15/2024 Angeles Contractor, Inc Shoreview Park Restroom Remodel $ 379,387 $ 57,000 15.02% $ 19,795 $ 14,449 $ - $ - $ - $ - $ 34,244 60% $22,756 61 Facilities 5/20/2024 ZFA Structural Engineering, Inc. 2nd & ECR Garage Structural Improvement $ 184,490 $ 21,000 11.38% $ 12,953 $ - $ - $ - $ - $ - $ 12,953 62% $8,048 62 Facilities 7/15/2024 Angeles Contractor, Inc ADA Beresford Accessible Entry project $ 796,200 $ 50,000 6.28% $ 50,000 $ - $ - $ - $ - $ - $ 50,000 100% $ - 63 Facilities 7/15/2024 Angeles Contractor, Inc Lakeshore Park Restroom Remodel $ 495,332 $ 75,000 15.14% $ 75,000 $ - $ - $ - $ - $ - $ 75,000 100% $ - 64 Facilities 8/19/2024 Angeles Contractor, Inc Police Dept. Roof Improvements $ 1,607,435 $ 160,000 9.95% $ 160,000 $ - $ - $ - $ - $ - $ 160,000 100% $ - 65 Facilities 9/3/2024 Angeles Contractor, Inc Police Dept. Parking Surface Improvements $ 359,149 $ 36,000 10.02% $ 36,000 $ - $ - $ - $ - $ - $ 36,000 100% $ - 66 Facilities 2/3/2025
Restoration
Management
Company
Poplar Creek Tenant
Improvements $ 1,152,256 $ 167,592 14.54% $ - $ 113,008 $ 28,719 $ - $ - $ - $ 141,727 85% $25,865 67 Facilities 7/28/2025 CODA Technology Group City Hall Council Chambers Audio Visual Upgrades $ 562,389 $ 56,000 9.96% $ 2,684 $ 4,525 $ (4,525) $ - $ - $ - $ 7,209 13% $48,79168 Facilities 8/18/2025 I & A Contractor, Inc. Central Recreation Center Roof Improvement Project $ 196,000 $ 39,200 20.00% $ 34,600 $ 4,069 $ - $ - $ - $ - $ 38,669 99% $53169 Information Technology 2/21/2023 Lenovo Inc. Personal Computer Replacements $ 231,633 $ 34,745 15.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 34,745 135 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 70 Information Technology 11/20/2023 Lenovo Inc. Personal Computer Replacements $ 311,037 $ 46,656 15.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 46,656 71 Parks & Rec 2/20/2018 Professional Tree Care 2019 Sycamore Tree Pruning $ 280,320 $ 35,000 12.49% $ - $ - $ - $ - $ - $ - $ - 0% $ 35,000 72 Parks & Rec 6/18/2018 Bay Area Educational Theater Company Summer Theater Program $ 140,000 $ 25,000 17.86% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 73 Parks & Rec 8/20/2018 Peninsula Music Together Peninsula Music Together Classes $ 130,000 $ 25,000 19.23% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 74 Parks & Rec 8/20/2018 Todd Dissly Athletics, LLC Tennis Instruction $ 200,000 $ 25,000 12.50% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 75 Parks & Rec 6/17/2019 Bay Area Educational Theater Company Summer Children’s and Youth Theater Program $ 120,000 $ 25,000 20.83% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 76 Parks & Rec 7/15/2019 RRM Design Group Central Park Design Development Services $ 231,388 $ 45,000 19.45% $ - $ - $ - $ - $ - $ - $ - 0% $45,000 77 Parks & Rec 7/15/2019
Goodland Landscape
Construction/Field
Turf USA, Inc.

King Park Sythentic Turf
Construction $ 2,016,135 $ 80,000 3.97% $ - $ - $ - $ - $ - $ - $ - 0% $ 80,000 78 Parks & Rec 7/15/2019 Callander Associates Landscape Architects King Park Synthetic Turf Design and Management $ 481,068 $ 71,000 14.76% $ 3,250 $ 15,300 $ 2,735 $ 7,100 $ - $ - $ 28,385 40% $ 42,615 79 Parks & Rec 9/20/2021 Andreini Brothers Inc. Borel Park Development Project $ 1,729,607 $ 119,414 6.90% $ 6,472 $ 4,590 $ - $ - $ - $ - $ 11,062 9% $ 108,352 80 Parks & Rec 3/21/2022 RRM Design Group Central Park Playground and
Memorial Grove Final Design and
Construction Management Service
$ 570,239 $ 50,000 8.77% $ 17,920 $ 32,080 $ - $ - $ - $ - $ 50,000 100% $ - 81 Parks & Rec 6/6/2022
Cristal D. Garcia dba
Peninsula Music
Together
Pre-School Music Program $ 100,000 $ 25,000 25.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 82 Parks & Rec 6/6/2022 Bay Area Educational Theater Company Summer Youth Theater Programs $ 100,000 $ 25,000 25.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 83 Parks & Rec 6/6/2022 Todd Dissly Athletics, LLC Tennis Instruction $ 1,800,000 $ 150,000 8.33% $ - $ - $ - $ - $ - $ - $ - 0% $ 150,000 84 Parks & Rec 12/4/2023 Loral Horticultural Services, Inc. Citywide Tree Planting Services $ 262,675 $ 26,276 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $26,27685 Parks & Rec 2/5/2024 Staples Construction Company, Inc. Martin Luther King Jr. Park Pump Shed $ 249,404 $ 37,410 15.00% $ 6,248 $ - $ - $ - $ - $ - $ 6,248 17% $ 31,162 86 Parks & Rec 3/17/2025 Public Restroom Company, Inc. Central Park Playground Improvements Project - Restrooms $ 824,568 $ 82,457 10.00% $ 7,750 $ - $ - $ - $ - $ - $ 7,750 9% $74,707 87 Parks & Rec 6/16/2025 JetMulch, Inc. Citywide Median Island Mulching $ 326,727 $ 32,627 9.99% $ - $ - $ - $ - $ - $ - $ - 0% $32,627 88 Police 11/18/2019 Laz Parking Parking Enforcement Services $ 3,754,440 $ 375,444 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 375,444 89 Police 8/19/2024 Metro Mobile Communications Police Department Radio Replacement $ 721,056 $ 100,000 13.87% $ - $ - $ - $ - $ - $ - $ - 0% $100,00090 Public Works (Other) 8/21/2017 Valley Slurry Seal International 2016 Citywide Slurry Seal $ 764,120 $ 75,000 9.82% $ (77,513) $ - $ - $ - $ - $ - $ - 0% $ 75,000 91 Public Works (Other) 8/21/2017 Interstate Grading & Paving E 3rd Ave Street Rehabilitation $ 1,265,454 $ 186,517 14.74% $ - $ - $ - $ - $ - $ - $ - 0% $ 186,517 136 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 92 Public Works (Other) 8/21/2017 Interstate Grading & Paving 2016 Street Reconstruction - Various Locations $ 1,988,274 $ 200,000 10.06% $ - $ - $ - $ - $ - $ - $ - 0% $ 200,000 93 Public Works (Other) 10/2/2017 Golden Bay Construction Citywide Crosswalk Improvement Project $ 399,411 $ 40,000 10.01% $ - $ - $ - $ - $ - $ - $ - 0% $ 40,000 94 Public Works (Other) 11/8/2017 First Vehicles Services, Inc. Fleet Maintenance Services – Amendment $ 6,963,518 $ 450,000 6.46% $ - $ - $ - $ - $ - $ - $ - 0% $ 450,000 95 Public Works (Other) 11/20/2017 St. Francis Electric Los Prados High Voltage Streetlight Conversion $ 1,077,708 $ 110,000 10.21% $ - $ - $ - $ - $ - $ - $ - 0% $ 110,000 96 Public Works (Other) 1/16/2018 JJR Construction 2017 Community Development Block Grant Street Rehab $ 645,640 $ 65,000 10.07% $ (3,318) $ - $ - $ - $ - $ - $ - 0% $ 65,000 97 Public Works (Other) 1/16/2018 DV Electric Bay to Transit Trail Phase I $ 290,400 $ 27,000 9.30% $ - $ - $ - $ - $ - $ - $ - 0% $ 27,000 98 Public Works (Other) 2/20/2018 Liffey Electric Downtown Twinkle Light Installation $ 525,981 $ 39,100 7.43% $ 27,720 $ - $ - $ - $ - $ - $ 27,720 71% $ 11,380 99 Public Works (Other) 3/19/2018 Interstate Grading & Paving E. 39th Avenue Street Reconstruction $ 691,866 $ 70,000 10.12% $ 58,567 $ 4,615 $ 9,521 $ - $ - $ - $ 72,703 104% $ (2,703) 100 Public Works (Other) 4/16/2018 G. Bortolotto & Co., Inc. 2016-2018 Street Rehab Phase I $ 1,084,674 $ 100,000 9.22% $ - $ - $ - $ - $ - $ - $ - 0% $ 100,000 101 Public Works (Other) 5/7/2018 Kingdom Pipelines Poplar Ave Pump Station Trash Capture $ 457,500 $ 46,000 10.05% $ - $ - $ - $ - $ - $ - $ - 0% $ 46,000 102 Public Works (Other) 7/16/2018 Redgwick Construction East Poplar Ave Reconstruction Project $ 678,280 $ 70,000 10.32% $ 17,784 $ 23,294 $ 17,454 $ 1,779 $ - $ - $ 60,311 86% $ 9,689 103 Public Works (Other) 8/20/2018 G. Bortolotto & Co., Inc. 2018-19 Slurry Seal Basin B $ 1,263,110 $ 125,000 9.90% $ 9,976 $ 49,366 $ - $ - $ - $ - $ 59,342 47% $ 65,658 104 Public Works (Other) 8/20/2018 Granite Construction E. Hillsdale Blvd Street Rehabilitation $ 1,609,536 $ 165,000 10.25% $ 5,755 $ 8,268 $ 10,000 $ 37,956 $ 61,978 $ - $ 123,956 75% $ 41,044 105 Public Works (Other) 9/17/2018 Golden Bay Construction 2017-18 Sidewalk Repair Project $ 468,609 $ 47,000 10.03% $ 5,733 $ 12,550 $ 19,329 $ 4,920 $ (71,701) $ - $ 42,532 90% $ 4,468 106 Public Works (Other) 12/3/2018 Schaaf & Wheeler Coyote Point and Poplar Avenue Pump Stations Design $ 1,131,070 $ 50,000 4.42% $ - $ - $ - $ - $ - $ - $ - 0% $50,000107 Public Works (Other) 5/6/2019 Ranger Pipelines, Inc. Basin 1B Collection System Improvements - Construction $ 4,626,145 $ 700,000 15.13% $ 15,000 $ 17,195 $ 128,011 $ 12,250 $ 95,126 $ - $ 267,582 38% $ 432,418 108 Public Works (Other) 5/6/2019 Redgwick Construction Rochester and Ottawa Street Reconstruction $ 2,693,440 $ 230,000 8.54% $ 10,505 $ 5,895 $ (7,331) $ 209,785 $ (23,242) $ - $ 226,185 98% $ 3,815 109 Public Works (Other) 5/20/2019 Tennyson Electric, Inc. Baywood High-Voltage Streetlight Conversion $ 1,335,920 $ 135,000 10.11% $ 33,480 $ 12,587 $ - $ - $ - $ - $ 46,067 34% $ 88,933 110 Public Works (Other) 6/17/2019 Granite Construction Rand Street Reconstruction $ 1,126,763 $ 100,000 8.87% $ 44,891 $ 5,830 $ 74,563 $ (23,384) $ - $ - $ 125,284 125% $ (25,284)111 Public Works (Other) 7/15/2019 Duke's Root Control, Inc. 2018-19 Sanitary Sewer Root Foaming $ 399,003 $ 40,000 10.02% $ - $ - $ - $ - $ - $ - $ - 0% $ 40,000 112 Public Works (Other) 7/15/2019 G. Bortolotto & Co., Inc. 2018-19 Street Rehabilitation Phase II Project $ 2,217,590 $ 220,000 9.92% $ 64,120 $ 33,173 $ (79) $ - $ - $ - $ 97,293 44% $ 122,707 113 Public Works (Other) 7/15/2019 Golden Bay Construction, Inc. 2018-2019 Street Rehabilitation Phase I Project $ 1,683,857 $ 165,000 9.80% $ 24,676 $ 46,608 $ 89,417 $ (333,457) $ - $ - $ 160,701 97% $ 4,299 114 Public Works (Other) 9/16/2019 Disability Access Consultants, Inc. Americans with Disabilities Act Self- Evaluation & Transition Plan $ 377,825 $ 26,000 6.88% $ - $ - $ - $ - $ - $ - $ - 0% $ 26,000 137 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 115 Public Works (Other) 9/16/2019
Koffler Electrical
Mechanical
Apparatus Repair,
Inc.

Marina Lagoon Pump Overhaul $ 542,204 $ 46,640 8.60% $ 37,804 $ - $ - $ - $ - $ - $ 37,804 81% $ 8,836 116 Public Works (Other) 10/7/2019 IPS Group, Inc. San Mateo Downtown Parking Technology Project $ 1,459,405 $ 218,911 15.00% $ 24,390 $ 171,265 $ - $ - $ - $ - $ 195,655 89% $ 23,256 117 Public Works (Other) 11/18/2019 Wilsey Ham Street Reconstruction Phase II Engineering Services $ 691,643 $ 60,000 8.67% $ 22,570 $ 27,450 $ - $ - $ - $ - $ 50,020 83% $ 9,980 118 Public Works (Other) 1/6/2020 RK Engineering, Inc. N San Mateo Dr Sustainable Street Project $ 3,006,775 $ 300,000 9.98% $ 2,346 $ 6,260 $ 1,211 $ 15,900 $ (94,967) $ - $ 25,716 9% $ 274,284 119 Public Works (Other) 1/21/2020 McKim Corporation 2018-19 Community Development Grand Street Rehab Project $ 821,473 $ 82,000 9.98% $ - $ - $ - $ - $ - $ - $ - 0% $ 82,000 120 Public Works (Other) 1/21/2020 Park Engineering, Inc. Downtown Parking Technology Project $ 248,667 $ 25,000 10.05% $ - $ - $ - $ - $ - $ - $ - 0% $ 25,000 121 Public Works (Other) 5/4/2020
Anderson Pacific
Engineering
Construction, Inc.

North Shoreview Flood
Improvements-Construction
Contract
$ 23,927,600 $ 2,390,000 9.99% $ 75,512 $ 218,551 $ 16,640 $ 38,705 $ 511,310 $ 281,614 $ 1,142,332 48% $ 1,247,668 122 Public Works (Other) 6/15/2020 VSS International Citywide Slurry Seal Package 1-A $ 1,060,035 $ 123,000 11.60% $ $ - $ - $ - $ - $ - $ - 0% $ 123,000 123 Public Works (Other) 6/15/2020 Bosco Oil, Inc. dba Valley Oil Company Diesel Fuel Procurement and Delivery $ 1,435,000.00 $ 150,000 10.45% $ - $ - $ - $ - $ - $ - $ - 0% $ 150,000 124 Public Works (Other) 6/15/2020 Valley Oil Company Diesel Fuel Procurement and Delivery $ 1,125,000 $ 135,000 12.00% $ 75,000 $ - $ - $ - $ - $ - $ 75,000 56% $ 60,000 125 Public Works (Other) 6/15/2020 Pinnacle Oil, Inc. Gasoline Fuel Procurement and Devlivery $ 1,750,000 $ 125,000 7.14% $ - $ - $ - $ - $ - $ - $ - 0% $ 125,000 126 Public Works (Other) 9/8/2020 McKim Corporation Citywide Street Rehabilitation Package 1-B $ 1,318,597 $ 130,000 9.86% $ 1,265 $ 12,210 $ (119,884) $ - $ - $ - $ 13,475 10% $ 116,525 127 Public Works (Other) 9/21/2020 WRECO, Inc. Street Rehabilitation Package 1-C $ 311,860 $ 90,000 28.86% $ 27,968 $ - $ - $ - $ - $ - $ 27,968 31% $ 62,032 128 Public Works (Other) 4/19/2021 Interstate Grading & Paving Citywide Street Reconstruction Phase 1 $ 4,457,533 $ 370,000 8.30% $ 59,517 $ 2,249 $ 1,900 $ 41,950 $ (4,337) $ 46,893 $ 152,509 41% $ 217,491 129 Public Works (Other) 4/19/2021 Interstate Grading & Paving Citywide Street Rehabilitation Package 1-C Project Phase 1 $ 968,757 $ 100,000 10.32% $ 7,241 $ 3,320 $ 9,263 $ (74,504) $ - $ - $ 19,824 20% $ 80,176 130 Public Works (Other) 5/17/2021 Waterworks Industries, Inc Marina Lagoon Vegetation and Water Quality Management Professional Services Agreement $ 858,980 $ 86,000 10.01% $ - $ - $ - $ - $ - $ - $ 86,000 100% $0 131 Public Works (Other) 5/17/2021 McKim Corporation Laurie Meadows Pedestrian and Bicycle Safety Improvement Project $ 465,648 $ 46,000 9.88% $ 21,367 $ 11,349 $ - $ - $ - $ - $ 32,716 71% $ 13,284 132 Public Works (Other) 7/19/2021 WRECO Citywide Street Rehabilitation Package 3B $ 310,000 $ 31,000 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 31,000 133 Public Works (Other) 8/6/2021 Wilsey Ham Professional Design Services for Street Reconstruction Phase 1 $ 617,163 $ 50,000 8.10% $ 32,131 $ 17,869 $ - $ - $ - $ - $ 50,000 100% $ - 134 Public Works (Other) 8/16/2021 Andreini Brothers Inc. Citywide Street Rehabilitation Package 1-C Project (Phase 2) $ 2,119,555 $ 190,000 8.96% $ 36,754 $ 61,417 $ 8,935 $ 15,722 $ 9,355 $ 20,302 $ 152,486 80% $ 37,514 135 Public Works (Other) 9/20/2021 Esquivel Grading & Paving, Inc Citywide Street Reconstruction Phase 2 $ 1,018,003 $ 102,000 10.02% $ 902 $ 70,064 $ - $ - $ - $ - $ 70,966 70% $ 31,034 136 Public Works (Other) 9/20/2021 Wilsey Ham Citywide Street Reconstruction Phase 3 $ 403,000 $ 41,000 10.17% $ 24,980 $ 9,485 $ 6,409 $ - $ - $ - $ 40,874 100% $ 126 137 Public Works (Other) 10/4/2021 McGuire and Hester 2020-21 Community Development Block Grant Project $ 1,668,271 $ 170,000 10.19% $ 41,242 $ 5,049 $ 2,687 $ 31,003 $ 29,364 $ - $ 109,346 64% $ 60,654 138 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 138 Public Works (Other) 2/7/2022 J.V. Lucas Paving, Inc. Citywide Street Rehabiliation Package 2-B $ 976,415 $ 98,000 10.04% $ 15,644 $ (257) $ 28,533 $ 21,712 $ 6,504 $ - $ 72,393 74% $ 25,607 139 Public Works (Other) 5/16/2022 Biggs Cardoza Associates Bermuda Bridge Replacement - Design $ 1,032,874 $ 150,000 14.52% $ - $ - $ - $ - $ - $ - $ - 0% $150,000 140 Public Works (Other) 6/6/2022 HDR Engineering, Inc./Wreco Citywide Street Rehabilitation Phase 4-B $ 350,000 $ 35,000 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 35,000 141 Public Works (Other) 6/20/2022 G. Bortolotto & Company, Inc. Citywide Street Rehabilitation Package 3-B (Phase 1) $ 2,166,207 $ 217,000 10.02% $ 25,400 $ 4,000 $ 5,700 $ - $ - $ - $ 35,100 16% $ 181,900 142 Public Works (Other) 7/18/2022 Teichert Construction Citywide Street Reconstruction Phase 3 $ 4,229,667 $ 1,298,000 30.69% $ 1,539 $ 9,658 $ 51,886 $ 7,048 $ 76,866 $ 1,001,833 $ 1,148,830 89% $ 149,170 143 Public Works (Other) 7/18/2022 G. Bortolotto & Company, Inc. Citywide Street Rehabilitation Package 3-B (Phase 2) $ 1,755,340 $ 176,000 10.03% $ 19,405 $ - $ - $ - $ - $ - $ 19,405 11% $ 156,595 144 Public Works (Other) 9/6/2022 Ghirardelli Associates, Inc. Citywide Street Slurry Seal Package 2-A Project - Construction Inspection Support $ 278,200 $ 29,000 10.42% $ - $ - $ - $ - $ - $ - $ - 0% $ 29,000 145 Public Works (Other) 9/6/2022
American Asphalt
Repair & Resurfacing
Co., Inc.

Citywide Street Slurry Seal Package
2-A Project $ 2,874,374 $ 431,000 14.99% $ 20,585 $ 22,675 $ - $ - $ - $ - $ 43,260 10% $ 387,740 146 Public Works (Other) 1/17/2023
Precision Emprise,
LLC dba Precision
Concrete Cutting
2022-23 Community Development
Block Grant Project $ $ 35,000 10.47% $ 25,727 $ - $ - 334,172 $ - $ - $ - $ 25,727 74% $ 9,273 147 Public Works (Other) 2/21/2023 GSW Construction, Inc Poplar at Golf Course Trash Capture Project $ 571,788 $ 52,000 9.09% $ 51,850 $ - $ - $ - $ - $ - $ 51,850 100% $ 150 148 Public Works (Other) 4/3/2023 Redgwik
Construction
Company
4th and 5th Railroad Grade
Crossings Projects $ 671,062 $ 64,000 9.54% $ 16,064 $ 17,150 $ 17,880 $ - $ - $ - $ 51,094 80% $ 12,906 149 Public Works (Other) 5/1/2023
Municipal
Maintenance
Equipment, Inc
Multihog Compact Multi-Purpose
Sweeper $ 173,912 $ 35,000 20.13% $ - $ - $ - $ - $ - $ - $ - 0% $ 35,000 150 Public Works (Other) 6/5/2023 MNS Engineers, Inc. Citywide Street Rehabilitation Package 5B – Agreement $ 585,000 $ 58,000 9.91% $ 14,180 $ 24,918 $ - $ - $ - $ - $ 39,098 67% $18,902 151 Public Works (Other) 6/5/2023 SNF Polydyne Wastewater Treatment Plant Supply of Liquid Emulsion Polymer $ 405,613 $ 40,561 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 40,561 152 Public Works (Other) 6/5/2023 Kemira Water Solutions, Inc Wastewater Treatment Plant Supply of Chemicals - ferric chloride $ 312,212 $ 31,221 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 31,221 153 Public Works (Other) 6/5/2023 Univar Solutions USA, Inc Wastewater Treatment Plant Supply of Chemicals - sodium bisulfite $ 404,517 $ 40,451 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 40,451 154 Public Works (Other) 6/5/2023 Hasa, Inc.

Wastewater Treatment Plant
Supply of Chemicals - sodium
hypochlorite
$ 957,027 $ 95,702 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 95,702 155 Public Works (Other) 8/21/2023 Cummins Inc. Marina Lagoon Pump Station – Appropriation and Agreement $ 303,563 $ 30,000 9.88% $ - $ - $ - $ - $ - $ - $ - 0% $ 30,000 156 Public Works (Other) 12/4/2023 St. Francis Electric, LLC Bermuda Drive Utility Relocation $ 167,105 $ 25,000 14.96% $ 6,115 $ 1,662 $ - $ - $ - $ - $ 7,777 31% $ 17,223 157 Public Works (Other) 4/15/2024 United Storm Water, Inc. Citywide Small Trash $ 697,277 $ 430,000 61.67% $ 1,742 $ 153,586 $ 5,170 $ - $ - $ - $ 160,498 37% $269,502 158 Public Works (Other) 5/6/2024 Golden Bay Construction Downtown Parking Garage Safety Project $ 380,439 $ 76,000 19.98% $ 4,832.00 $ - $ - $ - $ - $ - $ 4,832 6% $ 71,168 139 of 786
Division Date Approved by City Council Contractor/Vendor Description Amount Approved by Council Contingency Budget % of Total Amount Approved 1st CCO impacting Contingency 2nd CCO impacting Contingency 3rd CCO impacting Contingency 4th CCO Impacting Contingency 5th CCO Impacting Contingency 6th & Abover CCO Impacting Contingecy Total Contingency used % of Contingency Used Unused Contingency 159 Public Works (Other) 5/20/2024 Pinnacle Oil, Inc. Gasoline Fuel Procurement and Devlivery $ 515,000 $ 100,000 19.42% $ - $ - $ - $ - $ - $ - $ - 0% $ 100,000 160 Public Works (Other) 6/3/2024 W.R. Forde Associates, Inc. B Street Pedestrian Mall Improvements $ 534,866 $ 80,230 15.00% $ 67,004.44 $ 2,951.35 $ - $ - $ - $ - $ 69,956 87% $ 10,274 161 Public Works (Other) 6/17/2024 Kemira Water Solutions, Inc Ferric Chloride Chemical Supply $ 492,984 $ 49,298 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 49,298 162 Public Works (Other) 6/17/2024 Thatcher Company of California, Inc. Sodium Bisulfite Chemical Supply $ 359,570 $ 35,957 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 35,957 163 Public Works (Other) 6/17/2024 Univar Solutions USA, Inc. Sodium Hypochlorite Chemical Supply $ 1,438,280 $ 143,828 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $ 143,828 164 Public Works (Other) 7/15/2024 G. Bortolotto & Company, Inc. Citywide Street Rehabilitation Package 5-B $ 4,314,516 $ 648,000 15.02% $ 9,250 $ 10,586 $ 3,978 $ 82,894.98 $ 102,616 $ 245,745 $ 455,070 70% $192,930165 Public Works (Other) 7/15/2024 W.R. Forde Associates, Inc. Columbia/Crystal Springs Storm Drain Improvements $ 728,654 $ 146,000 20.04% $ 4,304.07 $ 4,670.41 $ 2,600.00 $ 39,948.00 $ 73,590.00 $ 15,000.00 $ 140,112 96% $5,888 166 Public Works (Other) 8/19/2024 SNG & Associates, Inc. Staff Augmentation Services $ 200,000 $ 20,000 10.00% $ - $ - $ - $ - $ - $ - $ - 0% $20,000167 Public Works (Other) 8/19/2024 Columbia Electric, Inc. High Voltage Streetlight Conversion (Phase 5) $ 2,050,325 $ 315,000 15.36% $ 5,913 $ 71,328 $ 7,052 $ - $ - $ - $ 84,293 27% $230,707 168 Public Works (Other) 8/19/2024 W.R. Forde Associates, Inc. 1001 Haddon Dr Ponding Repair $ 163,415 $ 24,500 14.99% $ 17,877 $ - $ - $ - $ - $ - $ 17,877 73% $ 6,623 169 Public Works (Other) 10/21/2024 Turf Star, Inc. Toro Z Master Rev Mower $ 144,408 $ 30,000 20.77% $ - $ - $ - $ - $ - $ - $ - 0% $ 30,000 170 Public Works (Other) 11/18/2024 The Ford Store San Leandro PD Patrol Vehicvles $ 413,061 $ 45,000 10.89% $ - $ - $ - $ - $ - $ - $ - 0% $ 45,000 171 Public Works (Other) 1/13/2025 Liffey Electric
Third Avenue and South Norfolk
Street Intersection Modification
Project
$ 1,298,745 $ 200,000 15.40% $ 8,021 $ 24,104 $ 25,326 $ 103,338 $ 2,530 $ 19,950 $ 183,268 92% $16,732 172 Public Works (Other) 1/21/2025 Bristola, LLC Wastewater Treatment Plant Digester 2 Cleaning $ 364,100 $ 36,000 9.89% $ - $ - $ - $ - $ - $ - $ - 0% $36,000 173 Public Works (Other) 4/7/2025 GSW Construction, Inc. E 41st Pl/Pacific Blvd Trash Capture Device $ 257,240 $ 88,300 34.33% $ 9,329 $ 24,553 $ 54,418 $ - $ - $ - $ 88,300 100% $0 174 Public Works (Other) 4/7/2025 Armer Norman & Associates, Inc. On-Site Fueling Station and Canopy Addition $ 978,988 $ 150,000 15.32% $ 10,402 $ 19,874 $ 37,145 $ 61,876 $ - $ - $ 129,297 86% $20,703 175 Public Works (Other) 6/2/2025 O'Grady Paving, Inc. Citywide Street Rehabilitation/Seal Project 3-A $ 1,871,622 $ 281,000 15.01% $ 53,170 $ 13,100 $ 15,068 $ 4,709 $ 18,378 $ - $ 104,425 37% $176,575176 Public Works (Other) 6/16/2025 GeoCon Consultants, Inc. Poplar Creek Golf Course Well Drilling Project $ 511,000 $ 76,650 15.00% $ 76,500 $ - $ - $ - $ - $ - $ 76,500 100% $150 177 Public Works (Other) 6/16/2025 Phoenix Electric
Traffic Signal Modification at
Poplar Avenue
and Humboldt Street
$ 367,000 $ 55,000 14.99% $ 17,052 $ - $ - $ - $ - $ - $ 17,052 31% $37,948 178 Public Works (Other) 11/3/2025 Duke's Root Foaming, Inc. 2024-25 Sanitary Sewer Root Foaming (South Basin) $ 685,566 $ 70,000 10.21% 0% $70,000 $ 36,284,162 317,419,880 $ 11% $ 52% 17,417,786 18,866,376 $ 140 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: CONSENT CALENDAR Account Number: 72-4671 File ID: 26-11496 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Wastewater Treatment Plant Motor Control Centers Replacement Project — Amendment RECOMMENDATION:

Approve Amendment No. 2 to the professional services agreement with HDR Engineering, Inc. for design services for the Wastewater Treatment Plant’s Main Structure Motor Control Centers (MCC) Replacement Project to expand the scope of services and increase the agreement amount by $156,129, for a revised total not to exceed amount of $244,424; establish a contingency reserve in the amount of $23,500; and authorize the Public Works Director to execute Amendment No. 2 in substantially the form presented and issue amendments within the contingency amount.

BACKGROUND:

The City is currently under a Regional Water Quality Control Board Cease and Desist Order requiring improvements to its sewer collection system and Wastewater Treatment Plant (WWTP) to eliminate sanitary sewer overflows and unauthorized discharges of untreated or partially treated wastewater to San Francisco Bay. The Clean Water Program (CWP) includes several capital improvements that are currently under construction and intended to comply with the Cease and Desist Order. The CWP Annual Major Components (AMC) Projects include capital improvements that are currently under development or under construction and are intended to upgrade or rehabilitate aging infrastructure in the City’s sewer collection system and WWTP. The Motor Control Centers (MCCs) Replacement Project (Project) was identified as one of these projects.

The MCC Replacement Project will replace four aging motor control centers in the main structure with two new units. The MCCs control and distribute power to critical plant equipment, making them essential to reliable wastewater treatment operations. The Project also includes replacing electrical feeders and conductors, upgrading a junction box, removing unused conduits, and identifying the most efficient routing for the new electrical connections.

On November 13, 2025, staff awarded an agreement to HDR Engineering, Inc. (HDR) in an amount not to exceed $75,665 for the MCC Replacement Project to prepare and finalize the design and bid package for advertising. In early 2026, field work conducted as part of another concurrent project revealed aging conduits that were deemed unusable for electrical upgrades. As a result of this, on February 25, 2026, staff executed Amendment No. 1 in an amount of $12,630 to HDR’s agreement to perform field investigations and develop cost estimates to enable new electrical pathways for the new MCCs, bringing the agreement total to $88,295.

As HDR advanced the design in coordination with plant staff, additional improvements were identified to address existing site conditions, maintain plant operations during construction, minimize shutdowns, and improve the safety and reliability of the new MCCs. The revised scope includes related electrical and facility modifications, temporary power and construction sequencing, and an updated construction cost estimate. 141 of 786

CITY OF SAN MATEO
An additional $156,129 is estimated to complete this expanded engineering effort, which now requires substantial additional work across multiple disciplines, including electrical, structural, architectural, civil, geotechnical, and mechanical. These changes are necessary to address existing site constraints, improve long term operability, and incorporate City requested modifications to the project design approach.

City staff has reviewed HDR’s proposal and level of effort and agrees with the requested amendment. Staff negotiated a $156,129 fee for HDR’s amended services to complete the design and prepare the bid advertisement package bringing the total agreement to $244,424. Staff also recommends approval of a $23,500 contingency reserve to address any unforeseen issues in completing the project design.

BUDGET IMPACT:

There are sufficient funds available in the CWP WWTP Annual Major Components (46t090) project budget for this amendment.

ENVIRONMENTAL DETERMINATION:

The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since amending an on-call professional services agreement is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, on June 6, 2016, the City Council certified a Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 2015032006), which serves as the primary environmental compliance document for implementation of the Clean Water Program. On July 16, 2018, the City approved Addendum 1 to the Final PEIR, and on April 15, 2019 approved Addendum

2. Any resultant capital improvement or operations and maintenance-related projects resulting from the on-call professional consulting services shall be reviewed on an individual basis or evaluated for consistency with the PEIR and Addenda.

STRATEGIC PLAN ALIGNMENTS:

This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 2

STAFF CONTACT
Jennifer Lam, Project Manager II
[email protected]
(650) 522-7281
Thomas W. Williams, Engineering Manager
[email protected]
(650) 522-7307
142 of 786
Contract Amendment Page 1 of 7
CAO Approved June 2024
AMENDMENT NO. 2 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
HDR ENGINEERING, INC. FOR

PROFESSIONAL DESIGN SERVICES FOR MOTOR CONTROL CENTER (MCC) REPLACEMENT

PROJECT
($75,665 [Original Amount], $12,630 [Amendment No. 1], $156,129 [Amendment No. 2]) This Amendment is made and entered into this day of ______________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and HDR ENGINEERING, INC. (“CONSULTANT”).

WHEREAS, the CITY and CONSULTANT entered into an Agreement for professional design services (“Agreement”) on November 13, 2025; and
WHEREAS, on February 25, 2026, the CITY and CONSULTANT executed Amendment No. 1 to the Agreement to add additional scope of services to Task 2 in order to advance the design phase of this project, and an increase to the compensation by $12,630, for a new Agreement total not to exceed $88,295; and
WHEREAS, CITY and CONSULTANT wish to amend the Agreement to add additional scope of services to Tasks 1, 2 and 3 in order to complete the design phase of this project, and increase the compensation by $156,129, for a new Agreement total not to exceed $244,424.

NOW, THEREFORE, the parties agree as follows:

1. Section 1, “Scope of Project,” of the Agreement is amended to read:
“The scope of services to be performed by CONSULTANT under this Agreement is described in Exhibits A, A1, and A2, attached and incorporated by reference.” Exhibit A2 to the Agreement is attached and incorporated by reference.

2. The first paragraph of Section 8, “Payment,” of the Agreement is amended to read:
“Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performances of the services and any reimbursable expenses set forth in this Agreement, CITY agrees to pay CONSULTANT a fee based on verified time and materials not to exceed $244,424. Requests for payments shall be itemized and correspond to the various items of work described in Exhibits A, A1, and A2 and based on the rate and cost schedule set forth in Exhibits B, B1, and B2, attached and incorporated by reference.” Exhibit B2 to the Agreement is attached and incorporated by reference.

3. The remaining terms of the Agreement remain in full force and effect. 143 of 786
Contract Amendment Page 2 of 7
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and HDR ENGINEERING, INC., have executed this Amendment No. 2 on _______________________.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director
Date Elizabeth K. Mesbah Date
Its Authorized Agent
Senior Vice President

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
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Exhibit A2
Scope of Services
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Attachment A
Scope of Services
City of San Mateo Clean Water Program
Motor Control Center (MCC) Replacement
Project Management, Construction
Document, and Bid Period Services

BACKGROUND
The scope of this amendment will include work under the following tasks of the MCC Replacement project: Task 1 (Project Management); Task 2 (Contract Documents); and Task 3 (Bid Period).

Since execution of the previous Agreement, the City has identified and requested additional scope be added to the project. The added scope requires supplemental engineering services, including mechanical, structural, and civil design efforts. In addition to the expanded technical scope, the opinion of probable construction costs (OPCC) will be updated based on the modified design scope. This amendment accounts for the associated fee for Ewing Construction Services.

Furthermore, the extended design schedule resulting from the additional scope has required increased project management and coordination efforts.

The additional or modified scope, as previously discussed with the City, includes the following:
• HVAC demolition and replacement in the MCC room in the main structure and associated wall repairs.
• New conduits to and from MCC 1P1.
• New electrical vaults with integrated sumps and sump pumps if draining by gravity is not feasible.
• Modified connection between MCC 1P3 and the old administration building. • Scope from the GMP-3 project, including the feeders to existing MCC-P3 (future MCC-20020). • Modified sequencing plan and temporary power plan to incorporate City’s decision to install new duct banks and electrical vaults in lieu of using the existing ones.

This amendment assumes the above tasks will be completed by the end of November 2026.

SCOPE OF WORK
Task 1 – Project Management
Under Task 1, HDR will manage the scope, budget, and schedule, as well as coordinate with the owner’s representative and City. This task includes document management as well as staff management. 146 of 786
Additionally, this task includes monthly progress reports and monthly invoices. Task 1 includes the following activities:
• HDR will provide up to six hours per month of project management time for processing invoices, general project coordination on schedule and budget, as well as coordination with the City and owner’s representative.
• HDR will attend up to two biweekly meetings with the City and Owner’s Representative (2 hours per month)
• HDR will provide up to two hours per month of project accounting services related to preparation and processing of invoices.
• HDR will provide up to two hours per month of project administration services related to document management.
• Assumes a five-month duration for this task.

Task 2 – Contract Documents
Under Tast 2, HDR will provide the following services:
• HDR will develop the mechanical, civil, and structural design for the additional scope described above.
• The modified Contract Documents will include no more than 35 additional drawings and 10 additional specifications that were not included in the original Project Scope to address the new scope.
• DR will provide two design package submittals under Task 2:
• Preliminary design submittal to be reviewed by a third party and the City • Biddable, conformed, final design package
• HDR will review and respond to comments provided by the third-party reviewer on the preliminary design submittal.
• Ewing Construction Services will update the Opinion of Probable Construction Costs (OPCC) for the City’s review and use for the updated Project scope. The cost estimates will consider labor and material costs, as well as costs associated with temporary power anticipated to be required during construction. This deliverable will be provided with the final design submittal. • The additional design services will include up to two site visits from HDR’s Electrical, Civil, Mechanical, and Structural Engineers.

Task 3 – Bid Period
Under Task 3, HDR will assist the City with conducting one job walk and attend the pre-bid conference to meet with prospective contractors and answer questions relating to the design. HDR will provide additional assistance during the bid period including up receiving and recording contractor questions, and issuing one addendum to the Contract Documents, if needed.

This amendment allows for support from the Electrical, Civil, Mechanical, and Structural Engineers during the bid period for one addendum. This assumes 8 hours for each discipline lead to respond to bidder questions and prepare the addendum.
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Exhibit B2
Fee and Rate Schedule
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Table 1 - Estimated Work Effort and Cost
San Mateo
Motor Control Center (MCC) Rep
Task Task Description Project
Manager
Assistant
Project
Manager
Engineer
Electrical
Engineer
Electrical Sr
Project
Quality
Manager
Mechanical
Engineer Sr
Mechanical
Engineer
Mechanical
QC
Civil
Engineer Civil QC Senior Structural Engineer QC
CAD
Support
Structural
Engineer
Project
Accountant 1
Admin Project
Coordinator
Total HDR
Labor Hours
Total HDR
Labor
($)
Sub Consultant
Cost ($)
Sub Consultant
Mark up
($)
Total Cost
($)
Task 1 - Project Management

1.1 Project Management 5 35 10 10 60 11,237.57 0.00 0.00 11,237.57 Subtotal Task 1 5 35 0 0 0 0 0 0 0 0 0 0 0 10 10 60 11,237.57 0.00 0.00 11,237.57 Task 2 - Contract Documents

2.1 Contract Documents 24 40 90 50 12 50 124 8 72 24 34 56 50 634 130,208.06 8,300.00 415.00 138,923.06 Subtotal Task 2 24 40 90 50 12 50 124 8 72 24 34 56 50 0 0 634 130,208.06 8,300.00 415.00 138,923.06 Task 3 - Bid Period

3.1 Bid Period 8 8 8 24 5,968.03 0.00 0.00 5,968.03
Subtotal Task 3 0 0 0 0 0 8 0 0 8 0 8 0 0 0 0 24 5,968.03 0.00 0.00 5,968.03 COLUMN TOTALS 29 75 90 50 12 58 124 8 80 24 42 56 50 10 10 718 $ 147,414 $ 8,300 $ 415 $ 156,129 7/10/2026 HDR Engineering, Inc.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11502 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:
2nd & Delaware Storm Drain Improvements Project — Agreement RECOMMENDATION:

Approve a construction agreement with Westland Contractors, Inc. in the amount of $217,105 to implement the 2nd and Delaware Storm Drain Improvements Project; establish a contingency reserve in the amount of $33,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

BACKGROUND:

As part of the FY 2025-26 Adopted Budget, and in the FY 2026-28 Adopted Business plan, City Council approved the Storm System Minor Repair program, which allocates $250,000 annually to address localized, small-scale improvements to the City’s stormwater infrastructure.

Staff identified the west corner of the intersection at 2nd Avenue and S. Delaware Street as a candidate project under the Storm System Minor Repair program due to the scale of localized flooding, the potential for property damage, and proximity to a highly trafficked area of the City. The localized flooding at the west corner of the intersection is caused by an undersized inlet and damaged storm drain piping.

Preparation of construction documents of the 2nd Avenue and S. Delaware Street Project (Project) was included as a task item as part of Storm Drain Master Plan Update effort. The City advertised the Project for construction on June 23, 2026, and received and opened eleven (11) bids on July 21, 2026. The bids received are listed below in order of increasing bid amount. The Engineer’s Estimate was $282,000.

Rank Contractor Base Bid
1 Westland Contractors, Inc. $217,105
2 Casey Construction, Inc. $218,350
3 W.R. Forde Associates, Inc. $218,400
4 Golden Bay Construction, Inc. $243,444
5 Mission Constructors, Inc. $262,405
6 Kingdom Pipelines, Inc. $268,800
7 John Boylan Engineering, Inc. $288,727
8 Redgwick Construction Co. $303,650
9 Roots Strong Builder $309,120
10 Kerex Engineering $322,250
11 Central Pacific Construction $342,000
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CITY OF SAN MATEO
After review of the bid documents, staff determined that Westland Contractors, Inc. is the lowest responsive, responsible bidder. Therefore, staff recommends Westland Contractors, Inc. be awarded this construction agreement. In addition, staff recommends a construction contingency of 15% be established to address any potential unforeseen conditions.

Construction is anticipated for Fall 2026.

BUDGET IMPACT:

There are sufficient funds available in the Wet Weather Preparation Activities (46C006) and Storm System Minor Repair (46C011) project budgets to award this agreement and establish the contingency reserve.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
(650) 522-7315
Charlie Evans, Assistant Engineer
[email protected]
(650) 522-7320
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AGREEMENT WITH WESTLAND CONTRACTORS, INC.

FOR PUBLIC IMPROVEMENT
FOR
2 ND AND DELAWARE STORM DRAIN IMPROVEMENTS PROJECT
CITY PROJECT NO. 46C006
THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”), made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, (hereinafter called "City") and WESTLAND CONTRACTORS, INC., a corporation, with offices at 1300 Carroll Avenue, San Francisco CA 94124 (hereinafter called "Contractor"), entered into this day of ____________________.

RECITALS:
(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement. (b) A notice was duly published for bids for the contract for the improvement hereinafter described.
(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to the Contract Book entitled:
2ND AND DELAWARE STORM DRAIN IMPROVEMENTS PROJECT
CITY PROJECT NO. 46C006

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of two hundred thirty four thousand and five hundred dollars ($217,105) in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book.

3. The Contract Documents. The complete contract consists of the following documents: this Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions, Revised Standard Specifications dated April 16, 2021, and Contract Drawings, the State of California Standard Specifications 2018 Edition, the State of California Department of Transportation Standard Plans, 2018 Edition, the Faithful Performance Bond, and the Labor and Material Bond (hereinafter referred to as the “contract documents”). 153 of 786
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All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail. The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for 154 of 786
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holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit A of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims.

The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once 155 of 786
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commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.
a. Notices required to be given to City shall be addressed as follows:

Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Notices required to be given to Contractor shall be addressed as appears in the signature block as shown on the Bidder's Statement.

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention. 156 of 786
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20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives.

21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and Westland Contractors, Inc. have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Public Works Director
Date Neil Hunt
President
Date

APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Insurance Requirements
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Exhibit A
Insurance Requirements for Construction Contracts
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
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1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement 162 of 786
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that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 163 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: CONSENT CALENDAR Account Number: 72-4674 File ID: 26-11505 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Sanitary Sewer Master Plan Update — Appropriation and Agreement RECOMMENDATION:

Adopt a Resolution to appropriate $450,000 to the Sanitary Sewer Master Plan budget from the Sewer Fund Reserves, revising the total project budget to a value of $800,000; award a design professional services agreement with Woodard & Curran for the Sanitary Sewer Master Plan Update in the amount of $1,165,603; establish a contingency reserve in the amount of $120,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue project-specific task orders or amendments within the agreement and contingency amounts.

BACKGROUND:

The City is currently under a Regional Water Quality Control Board (RWQCB) Cease and Desist Order (CDO) requiring improvements to its collection and treatment systems to eliminate sanitary sewer overflows and unauthorized discharges.

The Clean Water Program (CWP) was established to replace aging infrastructure, enhance reliability, reduce inflow and infiltration, provide capacity for wet weather flows, and enhance the treatment processes in the City’s system. The CWP is expected to be completed by the end of Fiscal Year 2026-27, and a new master planning effort is needed to determine existing deficiencies in the system, look at future capacity needs, and provide a complete sewer model for the City’s ongoing needs for analysis of development impacts.

San Mateo’s wastewater collection system includes a network of 234 miles of pipe, 5,555 sewer manholes, and 26 sewer pump stations, divided into five major sewer basins labeled A, B, C, D, and E. To rehabilitate all sewer infrastructure, the City has an overall rehabilitation schedule, which shows a rotating schedule of the five basins’ different phases (i.e., CCTV, Evaluation, Design, and Rehabilitation).

In March 2026, a Request for Proposals (RFP) for the Sanitary Sewer Master Plan Update was issued. Two consulting firms responded to the RFP. Staff evaluated the two proposals on the basis of proposal quality, key staff, project understanding, past performance, local experience, scope, fees, approach, references, and skill set, and concluded that Woodard & Curran is best qualified to provide the scope of services for the CWP. The total proposed cost for Woodard & Curran is $1,165,603.

The proposal from the other firm, Schaff & Wheeler Consulting Civil Engineers, was $1,463,698.

For Fiscal Year 2026-27, the tasks staff will request to be performed include Tasks 1-4, 5.1-5.4, and 6.1-6.2 for a total of $706,714 (see Attachment 2), including data collection and review, flow monitoring, hydraulic model development, system performance evaluation and improvement needs, and general project management and coordination. These initial tasks will assist with development review and prioritization of the next set of capital improvement projects to be designed and constructed. Fiscal Year 2027-2028 will include the remaining tasks, including a pump station condition assessment, a force main study and inspection plan, a seismic vulnerability assessment, a long-term capital improvement plan, and the Final Sewer Master Plan document.
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CITY OF SAN MATEO
Based on the above, staff recommends award of an agreement to Woodard & Curran in an amount not to exceed $1,165,603 (including optional task 3.3) with services to be commenced and completed as set forth in the Project Schedule.

BUDGET IMPACT:

The Sanitary Sewer Master Plan Update Project (46S195) currently has a budget of $350,000. Staff estimates a total funding need of $800,000 to cover the cost of Staff time and the cost of the Agreement with Woodard & Curran for Fiscal Year 2026-27 tasks.

Adoption of the Resolution will appropriate $450,000 from the Sewer Fund Reserves to the Sanitary Sewer Master Plan Project (46S195), revising the total FY 2026-27 project budget to a value of $800,000. With the approval of the appropriation, sufficient funding to award this agreement and begin the Sanitary Sewer Master Plan Update will be available.

Funding needs for future years of the agreement will be addressed as needed during the annual budget development process.

ENVIRONMENTAL DETERMINATION:

Adoption of a Resolution to appropriate funds to the Sanitary Sewer Master Plan Update budget from the Sewer Fund reserves is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) In addition, approval of an agreement to update the Sanitary Sewer Master Plan to address the City’s wastewater collection and treatment systems is exempt from CEQA, because it involves feasibility or planning studies for future actions that the City has not approved, adopted, or funded. (CEQA Guidelines Section 15262.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Agreement

STAFF CONTACT
Laura Webb, Senior Engineer
[email protected]
(650) 522-7322
Thomas Williams, Engineering Manager
[email protected]
(650) 522-7307
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $450,000 FROM THE UNASSIGNED FUND BALANCE OF

THE SEWER FUND TO THE SANITARY SEWER MASTER PLAN UPDATE PROJECT WHEREAS, the Clean Water Program is expected to be completed by the end of Fiscal Year 2026-27, and a new master planning effort is needed to determine existing deficiencies in the system, look at future capacity needs, and provide a complete sewer model for the City’s ongoing needs for analysis of development impacts; and
WHEREAS, the Fiscal Year 2026-27 available budget for the Sanitary Sewer Master Plan Project is $350,000; and
WHEREAS, there is insufficient budget in the Sanitary Sewer Master Plan Update Project account and a budget appropriation of $450,000 is required to fund the update of the Sanitary Sewer Master Plan; and WHEREAS, the Sewer Fund unassigned fund balance has sufficient funds for an appropriation in the amount of $450,000 to the Sanitary Sewer Master Plan Update Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The appropriation of funds to the Sanitary Sewer Master Plan Update project from the Sewer Fund unassigned balance is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2. An appropriation in the amount of $450,000 from the unassigned fund balance of the Sewer Fund to the Sanitary Sewer Master Plan Update Project (46S195) budget in the Capital Projects Fund, revising the total project budget to a value of $800,000, is approved. 166 of 786
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AGREEMENT WITH WOODARD & CURRAN

FOR DESIGN PROFESSIONAL SERVICES
FOR

SANITARY SEWER MASTER PLAN UPDATE PROJECT
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and Woodard & Curran, a corporation (“CONSULTANT”), whose address is 2175 North California Boulevard, Suite 810, Walnut Creek, California 94596.

RECITALS:

A. CITY desires certain professional design services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these professional design services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.

SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.

CONSULTANT represents that it is qualified to furnish the services described under this Agreement.

CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.

CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

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SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 4 - TERM
This Agreement shall be valid for a duration of three (3) years. The services to be performed under this Agreement shall commence upon execution of the Agreement and be completed as set forth in Exhibit A, Project Schedule.

SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount of $1,165,603, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.

SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.

Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.

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SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.

SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s negligence, recklessness or willful misconduct to the maximum extent permitted by state law. To the extent permitted by Civil Code section 2782.8, CONSULTANT agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims. The CONSULTANT’S duty to indemnify shall survive expiration or early termination of this Agreement.

Neither party shall be responsible or liable to the other for special, indirect, or consequential damages.

SECTION 12 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.
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SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON PROFESSIONAL

SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.

SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement. 170 of 786
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SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its sub-consultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY's request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.

SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Laura Webb
City of San Mateo
330 W 20th Ave
San Mateo, CA 94403
To CONSULTANT: Woodard & Curran
Attn: David Richardson
2175 North California Blvd, Suite 810
Walnut Creek, CA 94596
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SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.

SECTION 23 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director
Date David Richardson
Its Authorized Agent
Vice President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date David Remick
Treasurer
Date
Attachments:

Exhibit A: Scope of Services & Project Schedule
Exhibit B: Payment Rates & Fee Estimate
Exhibit C: Insurance Requirements
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EXHIBIT A

SCOPE OF SERVICES & PROJECT SCHEDULE
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Sanitary Sewer Master Plan Update Scope
Update June 24, 2026:

1. At the instruction of the City, the Tasks described below will be designated to start in either Financial Year 2026/2027 (FY 26/27) or Financial Year 2027/2028 (FY 27/28). See the updated schedule for more detail (included separately).

2. The Fee Estimate has been updated to show the expected budgets for FY 26/27 and FY 27/28 (included separately).

3. Task 1 will start in FY 26/27 and span the entire length of the Project. The project length has been extended two months (now 18 months) as a result of some Tasks starting later.

4. Task 2 will start in FY 26/27.

5. Task 3 will start in FY 26/27. Task 3.2 has been combined with Task 3.3. Task 3.3 is now assumed to be completed by Jacobs Solutions, Inc. (Jacobs) and will remain optional.

6. Task 4 will start in FY 26/27.

7. Task 5 will start in FY 26/27. Task 5.4 will address the liquids process starting in FY 26/27 and the solids process starting in FY 27/28.

8. Task 6 will start in FY 26/27. Tasks 6.1 and 6.2 will start in FY 26/27. Tasks 6.3 and 6.4 will start in FY 27/28.

9. Task 7 will start in FY 27/28.

10. Task 8 will start in FY 27/28.

11. Task 9 will start in FY 27/28.

Task 1 – Project Management and Coordination
This task will include project monitoring and administration, preparation of meeting agendas and minutes, attendance at meetings, preparation of progress and cost summaries, and other QA/QC activities.

Task 1.1 – Project Administration
Woodard & Curran will provide project monitoring and subcontract administration and preparation of progress reports, cost summaries, and invoices.

Assumptions for Task 1.1:
• Project duration is expected to be 17 months
Deliverables for Task 1.1:
• Monthly progress reports, cost summaries and invoices Task 1.2 – Meetings and Coordination
The Consultant will conduct a kickoff meeting with City staff to discuss the project scope, approach, schedule and assumptions, communications protocol, and data needs for the Sewer Master Plan.

In addition to frequent contact via email and telephone, Consultant will participate in periodic progress meetings with the City to discuss progress to date, findings, and outstanding issues. 175 of 786
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Some progress meetings will be considered workshops, which will be held after key deliverables to obtain City input and direction.

Assumptions for Task 1.2:
• The kickoff meeting and workshops will be held virtually • The workshops are considered progress meetings
• This scope accounts for a total of ten (10) meetings, with five (9) considered to be workshops
Deliverables for Task 1.2:
• Agendas and meeting minutes from the kick-off meeting and project progress meetings, including workshops
Task 1.3 – QA/QC and STAR workshop
Woodard & Curran will conduct an internal Senior Technical Approach Review (STAR) workshop with senior technical experts following the City’s Notice to Proceed. The purpose of this workshop is to position the team for success by sharing the City’s vision for the project, collaborating on means and methods to accomplish the work as cost effectively as possible based on lessons learned from past projects, and to anticipate challenges and have a plan for proactively addressing them.

Additionally, throughout the project, the Consultant will follow established QA/QC procedures for review of data, results, and deliverables prior to submittal to the City.

Assumptions for Task 1.3:
• Labor effort and budget for QC reviews are included under individual project tasks.

Task 2 – Data Collection and Review
Task 2.1 – Compile and Review Data
Review City’s sewer system information, including:
• Relevant reports, studies, master plans, maps, facility information, and other required data
• Sewer system maps and GIS files relevant to the project • Interview of engineering and maintenance staff, and tour of critical system infrastructure • Capital Improvement Program (CIP)
• Pump station as-built drawings, operating information, and SCADA data • Clean Water Program documentation and reports, project as-built drawings, and current design and construction project drawings
• Wastewater Treatment Plant (WWTP) flow and processing data, available operations and maintenance documentation, and ongoing study and analysis documentation assessing plant capacity
• Available customer billing and/or recent water use data (winter water use for past 2 to 3 years as available)
• Latest County tax assessor’s database for the City’s service area or similar City database, which includes parcel land use information, or data related to parcel use, dwelling units, lot sizes, etc.
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• Maintenance logs, maintenance management system data, sewer blockages, and sanitary sewer overflow records
• Any smoke test, inspection, and video inspection reports and data • Current sewer model
• Current and historical permanent and temporary flow monitoring data and rainfall records.

In addition, Woodard & Curran will interview relevant City engineering and operations staff to supplement the information available in documents, maps, and files. Woodard & Curran will summarize and assess the information available for preparing the study. For any data that is not available but critical for the study, Woodard & Curran will recommend an approach for obtaining the information or making use of existing data and will discuss this approach with the City.

Assumptions for Task 2.1:
• Woodard & Curran will request the data following the City’s Notice to Proceed. The City will provide the requested data within two weeks
Deliverables for Task 2.1:
• Summary of available information, including key findings, listings, and descriptions of available information (Electronic format)
Task 2.2 – Develop Future/Expected Planning Information Woodard & Curran will gather data on proposed or planned development projects and potential growth projections for inclusion in the Sewer Master Plan by:
• Meeting with the City’s Planning Department staff to discuss planning issues and expected zoning changes and obtain pertinent land use planning maps, data, and documents that provide required information
• Meeting with the City’s Development Review Board staff to discuss current and upcoming development projects under review to better understand potential impacts to the system
Through these meetings and data collection efforts, Woodard & Curran will identify the most useful source of information for developing land use projections and parcel-based wastewater loads. We will also discuss specific planning issues and potential growth or redevelopment areas in the City, the potential timing of future development, as well as the best approach for incorporating future construction of accessory dwelling units (ADUs) in the flow projections.

Assumptions for Task 2.2:
• The City will assist in coordination with the Planning Department and the Development Review Board, including scheduling meetings.
• The meetings will be held virtually
Deliverables for Task 2.2:
• Descriptions and tabulation of future development information, including minutes from meetings with the Planning Department and the Development Review Board. This will be incorporated into a Technical Memorandum on hydraulic model development prepared under Task 4.
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Task 2.3 – Develop Projected Flows from Partner Agencies Woodard and Curran will develop sewer flow information for the partner agencies that discharge to the City’s collection system and/or treatment plant (Foster City, Hillsborough, County of San Mateo, and College of San Mateo). This information may be available from the individual agency master planning documentation or permanent flow monitors, but additional investigation and interviews of agency staff may be required.

Assumptions for Task 2.3:
• Woodard & Curran will request the data from the partner agencies following the City’s Notice to Proceed. City will provide appropriate contact information for Foster City, Hillsborough, County of San Mateo, and the College of San Mateo. • Four (4) separate interviews are anticipated.

Deliverables for Task 2.3:
• Summary of existing and projected flows from the partner agencies. This will be incorporated into a Technical Memorandum on hydraulic model development prepared under Task 4.

Task 3 – Flow Monitoring
Task 3.1 – Develop Flow Monitoring Plan
• Woodard & Curran will develop a flow monitoring plan for the sewer system. The monitoring plan will be designed to isolate major sewer basins and subbasins in the system and confirm flows in major trunk sewers. The plan will describe the strategy for the flow monitoring program and identify recommended sites for meter and, if needed, rain gauge placement. The plan will consider the location of previous meters under the 2017/18 monitoring program and existing permanent meters, as well as other critical sites (e.g., flow diversion locations, areas with anticipated significant future development). In preparing the plan, Woodard & Curran will solicit City staff input into the proposed meter locations. The plan will include maps showing the meter sites (and alternate sites should any of the primary sites be found to be unsuitable based on the site investigations under Subtask 3.2) and tributary areas, as well as a system schematic showing the location of the meters with respect to each other. The draft plan will be submitted to the City for review and approval. A workshop will be scheduled following the submittal of the draft flow monitoring plan to discuss the proposed sites and get approval from the City for moving forward with the site investigations.

Assumptions for Task 3.1:
• It is assumed that the flow monitoring program will be similar in size and scope to previous City-wide programs conducted in 2010 and 2018 (35 to 40 sites); however, the advisability of conducting a more targeted program with fewer sites focused on major trunks plus areas where the City has implemented system improvements and rehabilitation projects, or where future development is anticipated will be considered.

Deliverables for Task 3.1:
• Flow monitoring plan detailing the basis of approach and implementation strategy for effective flow monitoring, including maps. (Electronic format) 178 of 786
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Task 3.2 – Meter Site Investigations (Now combined with Task 3.3) After the City’s review and approval of the draft flow-monitoring plan, Woodard & Curran’s flow monitoring subcontractor, ADS, will conduct a reconnaissance of the flow monitoring sites to confirm the locations are appropriate for monitoring from the standpoint of hydraulic conditions, safety, and access. ADS will also determine the appropriate meter type for the specific hydraulic conditions at each site (all gravity flow meters will be area-velocity type, capable of recording both flow depth and velocity).

Assumptions for Task 3.2:
• For purpose of estimating the budget for this subtask, 35 sites are assumed, with some of them assumed to be the same as in the previous system-wide flow monitoring program.
• City to facilitate access to any site locations, as needed. • City will be responsible for (or waive) encroachment permit fees.

Deliverables for Task 3.2:
• Site sheets showing proposed meter locations and flow conditions, including photographs and manhole sketches.

Task 3.3 – Conduct Flow Monitoring (Optional)
After approval of the flow monitoring sites and if the flow monitoring work is authorized by the City, ADS will obtain necessary permits and submit traffic control plans as required by the City.

ADS will then install, calibrate and maintain the flow meters for up to two months during the 2026/27 wet weather season (likely during the December/January/February timeframe, to be determined jointly by Woodard & Curran and City) and remove the flow meters at the end of the monitoring period. In addition, up to 5 recording rain gauges will also be installed to capture rainfall data during the flow monitoring period (if sufficient existing gauges are not available). ADS will upload the data remotely to its PRISM web-based data delivery system.

Woodard & Curran will review the flow monitoring data during the flow monitoring period to check data quality and consistency. ADS will provide final electronic data files (15-minute data) at the conclusion of the monitoring and a report including general description of the program, site reports, tabular summaries of the data, and graphs of flow depth, velocity and flowrate and rainfall for each meter. Analysis of the flow monitoring data to quantify infiltration/inflow (I/I) and develop design flows is an integral part of model calibration and system performance evaluation and will be conducted as part of Tasks 4 and 5.

Assumptions for Task 3.3:
• City will be responsible for (or waive) encroachment permit fees. • City to facilitate access to any site locations, as needed. • City staff to perform cleaning of the sewer line, if required. • Standard traffic control plans and basic traffic control will be provided truck-mounted light boards and 300-foot maximum cone tapers). City will provide additional traffic control if needed, or project budget will be adjusted to include preparation of sitespecific traffic control plans and/or additional traffic control services if required by City.

Deliverables for Task 3.3:
• Optional – Draft and Final Flow Monitoring Reports (Electronic format) 179 of 786
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Task 4 – Hydraulic Model Development
Task 4.1 – Update Hydraulic Model and Network
The model update process will start with the City’s existing hydraulic model. Woodard & Curran will also import the City’s sewer GIS data directly into the InfoWorks model database to create an “all-pipe” network in ICM. Unmodeled sewers will be added to the model network, as well as any recent improvements that may not yet have been incorporated. A QA/QC process called “model validation” will be used to verify the data before beginning any model runs. This process includes checking network connectivity (using “tracing” routines in InfoWorks) and data completeness and reasonableness for apparent discrepancies (e.g., missing data, negative pipe slopes, outlet pipe invert elevations higher than inlet elevations, etc.). Missing or suspect data will be resolved through review of available record drawing, requested field verification, or making reasonable inferences. The source of any new or corrected data in the model will be documented directly in the model database using InfoWorks “flags” and notes, so that this information can be provided back to the City for updating its GIS files. Note that in a system such as San Mateo, where new high-density polyethylene (HDPE) sewers may have been installed in some areas, it will be important to identify pipe material in order to accurately attribute the correct inside diameter to each pipe in the model. Woodard & Curran will also discuss with the City whether or not lower ‘n’ values should be assigned to such pipes, rather than the standard ‘n’ of 0.013 typically used for sewer master planning evaluations. In general, Woodard & Curran recommends that the standard value be used, as the roughness of these newer pipes may be reduced over time due to accumulation of a “slime layer” on the pipe wall.

Each parcel is the City will be considered a “subcatchment” in the model, with its existing and future wastewater load determined based on the work completed under Subtasks 4.2 and 4.3. parcel loads will be assigned to the appropriate pipe in the model based on lateral GIS data (if available) or proximity. Information about each parcel used to determine its load (e.g., customer type, development name, number of dwelling units, etc.) will also be documented in user fields in the model database.

Assumptions for Task 4.1:
• Current InfoWorks® ICM hydraulic model files are up-to-date with respect to the sewer network (except for possibly recent improvements in the system and smaller diameter pipes that may not be included) and model loads are based on calibration conducted based on the 2018 flow monitoring data and any updates made since that time under the CWP.
• GIS data is reasonably complete and includes invert data for most City-owned pipes.

Record drawing research or field investigations will not be necessary. • Up to 10 pump stations will be added to the model where needed. • Pump curves and wet well geometry for all pump stations will be provided by the City, or pump stations will be modeled as pass-through pump stations. • Hydraulic model will be updated to the latest version of InfoWorks ICM. Woodard & Curran will use its own software licenses for the modeling work.

Deliverables for Task 4.1:
• Documentation for this subtask will be included in the TM developed under Task 4.4. 180 of 786
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Task 4.2 – Develop Existing Model Loads
Woodard & Curran will review existing data collected under Task 2 and discussions with City staff to determine the best approach for using this data to develop existing base wastewater flows. It is anticipated that sewer billing data or winter water use records will be the primary source of data for developing existing parcel loads, Winter water use will be summarized by customer category/land use type and also used to develop preliminary estimates of unit flow factors that can be applied to future parcel loads. (Flow factors will be validated through dry weather model calibration, as discussed under Subtask 4.4.) Assumptions for Task 4.2:
• City will assist Woodard & Curran in obtaining water use records from Cal Water.

Deliverables for Task 4.2:
• Documentation for this subtask will be included in the TM developed under Task 4.4.

Task 4.3 – Develop Future Model Loads
Based on information collected and discussions with City planning staff under Subtask 2.2, Woodard & Curran will tabulate future land use information at the parcel level, drawing upon the various available sources of information described in that task. The parcel-based land uses and flows developed in this subtask will be compiled in a GIS database for use in developing model loads.

Assumptions for Task 4.3:
• City staff will provide development information (“projects in the pipeline”) and Housing Element sites in a spreadsheet, geodatabase or shapefile format, with associated APNs.

General plan data will be provided in a shapefile or geodatabase format.

Deliverables for Task 4.3:
• Documentation for this subtask will be included in the TM developed under Task 4.4.

Task 4.4 – Calibrate Model
Woodard & Curran will use the flow monitoring data collected as part of this study to calibrate the hydraulic model. The model will first be calibrated for dry weather flows to confirm the base wastewater flow estimates developed under Subtask 4.2, as well as to refine diurnal wastewater profiles and non-rainfall groundwater infiltration (GWI) rates. GWI is estimated based on the difference between model-simulated base wastewater flows and observed flows at the meter sites and expressed as a unit areal flow (gpd/acre) distributed uniformly to the meter tributary area. Wet weather parameters will be determined for each flow meter tributary area based on calibration to monitored storm events. After calibration of the hydraulic model developed in the previous sub-tasks, a Hydraulic Model Technical Memorandum, including documentation of the basis for the model network update, development of existing and future model loads, and model calibration will be provided.

Assumptions for Task 4.4:
• Workshop will be scheduled prior to the submittal of the Technical Memorandum Deliverables for Task 4.4:
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• Hydraulic Model Draft Technical Memorandum. (Electronic format). Comments to be incorporated in the final report
• Final files in the determined file format with all flow scenarios will be provided at the conclusion of the study.

Task 4.5 – Model Software Evaluation & Training (Optional) InfoWorks modeling software has served the City well for over 20 years. While we do not feel that there would be any benefit to the City in switching to a different program, we will assist the City in evaluating other software options should it wish to consider them. Our team has licenses and direct experience with several other fully-dynamic modeling programs including AquaTwin Sewer and SewerGems and can assist the City in evaluating those programs and obtaining the necessary model software for City use if desired. Additionally, Woodard & Curran will train City staff to use the selected software (or in InfoWorks ICM), including multiple training sessions and materials.

Assumptions for Task 4.5:
• Purchase of software license is not included and is assumed it will be purchased by the City.
• A total of four (4) training sessions will be provided Deliverables for Task 4.5:
• Software Evaluation Technical Memorandum
• Training materials (Electronic format)
Task 5 – System Performance Evaluation and Improvement Needs Task 5.1 – Develop Design and Hydraulic Criteria
Woodard & Curran will propose appropriate design and hydraulic criteria to be used for assessing the capacity of existing sewer facilities and sizing new facilities, including pipe friction factors, maximum flow depth to diameter (d/D) ratios, minimum and maximum velocities, slopes, depth of cover, and pump station design and reliability considerations (e.g., firm capacity, efficiency, emergency storage). Additionally, Woodard & Curran will review the City’s existing design criteria as compared to industry and other agencies’ standards and propose an appropriate design storm to be used for assessing system capacity, and criteria for evaluating the performance of the system under the design event based on the City’s desired level of service and risk acceptance. A draft Technical Memorandum will be prepared to provide background information and recommendations for the City to review and serve as basis for discussion at a workshop to review and reach agreement on the criteria.

Deliverables for Task 5.1:
• Design Flow and Hydraulic Criteria Draft Technical Memorandum (to be incorporated as a chapter in the final report)
Task 5.2 – Evaluate Sewer System Performance
Using the hydraulic model, Woodard & Curran will evaluate the performance of the existing sewer system under existing and future dry and design wet weather flows. This includes 182 of 786
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identifying the capacity deficiencies based on the performance criteria and preparing thematic maps and hydraulic grade line plots to present the identified capacity problem areas.

Deliverables for Task 5.2:
• Thematic maps and hydraulic profiles of model results Task 5.3 – Conduct I/I Analysis
Woodard & Curran will review the I/I flow characteristics associated with the different subbasins in the system (based on flow monitoring data and model results) and their location with respect to identified capacity deficiencies. Based on the analysis, areas that may be suitable for rehabilitation to further reduce I/I will be identified.

Subsequently, Woodard & Curran will develop estimates of the percent I/I reduction that can be achieved through rehabilitation of various combinations of mains, lower laterals, and upper laterals and provide recommendations on how best to reduce I/I from private properties. The I/I reduction estimates will then be incorporated into the hydraulic model to determine the effects of the rehabilitation alternatives on peak flows.

Deliverables for Task 5.3:
• Results will be included in the Task 5.5 Technical Memorandum Task 5.4 – Conduct WWTP Alignment Analysis
Woodard & Curran will review the available documentation from the CWP to determine how previous analyses and assumptions align with the current operational demands, projected future growth, and evolving regulatory requirements under the Clean Water Program and regional initiatives such as the Pure Water Peninsula Project. This task will integrate evaluation of liquid treatment processes, solids and biosolids systems, and supporting infrastructure to identify gaps, risks, and opportunities for optimization and improvement.

The WWTP Alignment Analysis will include the following key elements:
• Existing Conditions and Capacity Assessment
o Assess liquid and solids treatment unit capacities relative to current flows and loadings
o Assess system redundancy, reliability, and operational constraints o Review performance relative to permit limits and operational targets • Regulatory Alignment Evaluation
o Assess compliance with existing requirements, including NPDES permit conditions, Title 22 recycled water criteria, and biosolids regulations o Evaluate readiness for anticipated regulatory changes, including:
 San Francisco Bay nutrient reduction requirements
 Emerging contaminants (e.g., PFAS)
 SB 1383 biosolids diversion and reuse requirements
o Identify compliance gaps and areas of regulatory risk • Future Flow and Load Projections
o Evaluate hydraulic and organic constituent loadings (nitrogen, phosphorus) and capacity under dry and wet weather flow conditions.
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o Review solids and biosolids processing facilities under future growth scenarios (thickening, stabilization, dewatering, storage and hauling) • Alignment Analysis (Capacity, Compliance, and Flexibility) o Evaluate the current WWTP facilities and operations to verify and establish baseline performance and capacity.
o Compare projected conditions to existing process capacities o Evaluate the ability of existing facilities to meet future effluent and biosolids requirements.
o Assess WWTP flexibility to support recycled water expansion and regional reuse initiatives
Additionally, Woodard & Curran will provide recommendations for the improvement or additional studies of the WWTP facilities, including the liquid and solid processing operations.

The analysis will need to include the capacity of the current use and future growth needs, as well as the future regulatory compliance criteria set by the state that are expected to go into effect in the next decade, if not captured in previous studies.

Assumptions for Task 5.4:
• Analysis will be conducted at a planning-level and will rely on available data, reports, and City input.
• The City will provide access to relevant documentation, including prior studies, Clean Water Program deliverables, design reports, operational data, permit records, and biosolids management information.
• Existing flow, loading, and operational data provided by the City are assumed to be accurate and representative of current conditions.
• The scope does not include pilot testing or new monitoring programs. • Site visits and workshops will be limited to those reasonably necessary to support the analysis; extensive field investigations are not included. • Workshop will be scheduled following the submittal of the Technical Memorandum Deliverables for Task 5.4:
• WWTP Alignment Analysis Technical Memorandum (Electronic format) Task 5.5 – Develop Capacity Improvement Projects
Woodard & Curran will develop solutions to identify capacity deficiencies. Alternative solutions may include upsizing or paralleling existing pipes, consolidating flows in new sewers or existing sewers with available capacity, implementing flow diversions at critical locations, or sewer rehabilitation to reduce I/I. Potential alternatives will be developed based on hydraulic modelling results. Based on preliminary model results and discussion with City staff, the alternatives will be refined and focused on the most viable solutions for more detailed project development.

After the alternatives are refined, Woodard & Curran will evaluate potential improvement projects in further detail, including reviewing potential project alignments in Google Maps or, if needed, conducting field visits to potential project sites to confirm the suitability of pipeline alignments and identify any design, constructability, permitting, or environmental issues that 184 of 786
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might impact the projects. Planning level cost estimates will be developed based on the most viable construction method for each potential solution for the identified deficiencies.

Assumptions for Task 5.5:
• Workshop will be scheduled following the submittal of the Technical Memorandum Deliverables for Task 5.5:
• Sewer System Capacity Analysis & Results Technical Memorandum summarizing results of Tasks 5.2, 5.3, and 5.5. (Electronic format)
Task 6 – Condition Assessment and Rehabilitation/Replacement Program Task 6.1 – Perform Gravity Sewer Condition/Risk Assessment Woodard & Curran’s subconsultant, VW Housen & Associates, will review the CCTV inspection database and reports provided by the City and provide recommendations for improvements to data collection methods (observation coding, segment identification, database management, QA/QC review procedures) for the City’s ongoing CCTV inspection program. Recommendations will be provided for improvements to data collection methods from the City’s Operations & Maintenance staff to streamline the use of this data for input into the risk analysis/CIP development. Observations and recommendations will be discussed with the City and later incorporated into the Gravity Sewer Condition Assessment TM.

The City’s CCTV, GIS, and available maintenance history data will be used along with other risk factors to develop a risk score for each gravity pipe in the collection system. The risk assessment will be based on a combination of Likelihood of Failure (LOF) based on CCTV inspection data, sewer material and age, and other relevant factors (e.g., maintenance history); and Consequence of Failure (COF) based on potential impacts on the environment (proximity to water bodies) and community (traffic, land uses, etc.). The risk assessment methodology will be designed to support the City’s strategies for near- and long-term rehabilitation or replacement. Where CCTV data is not available (approximately 10 percent of the system was not inspected as part of the CWP), a method for surrogate scoring (typically based on sewer material and age) could be used to identify pipes that should be prioritized for CCTV inspection. The results will be reviewed with City staff. Based on the results and with input from City staff, minor refinements to the risk calculations may be made if needed.

Assumptions for Task 6.1:
• CCTV data is provided in a single consolidated NASSCO PACP export database which can be linked to the City’s sewer GIS based on manhole and pipe IDs. This task does not include any data compilation, analysis, or cleanup.
• Data needed for risk analysis (e.g., pipe age/installation date, material, maintenance frequency; land use or parcel use GIS mapping; GIS mapping of water bodies and drainage) will be provided by City.

Deliverables for Task 6.1:
• Workshop Materials

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Woodard & Curran and VW Housen & Associates will collaborate with City staff to develop a documented and objective decision process along with recommended methods to identify the specific defects requiring maintenance, repair, or rehabilitation/replacement (R/R). The risk scores developed in the previous step will be incorporated into the rehabilitation decision as well as an analysis of the type of defects, the quantity of each type of defect, the severity of the defects identified in each pipe segment based on the CCTV inspection data, and general constructability constraints. (Note that pipes found to be in good condition, such as those already replaced under the City’s rehabilitation program, will generate a “maintain” decision in this process.) Input from City staff on the proposed risk assessment and rehabilitation decision methodology will be solicited at a workshop before finalizing the analysis process.

The process developed in Subtask 6.2 will generate initial repair, rehabilitation, and replacement recommendations based solely on analysis of defect data and pipe risk scores, with consideration of constructability and access. The initial repair, rehabilitation, and replacement decisions will be linked to the sewer GIS and generate maps displaying condition ratings and the results. These results will be reviewed with the City and the segments identified for rehabilitation or replacement will be grouped into logical projects and prioritized based on a combination of risk scores, R/R method, and location. The projects will be incorporated into the sewer system capital improvement plan in Task 8.

Assumptions for Task 6.2:
• This task includes one additional iteration of the risk model to refine priorities, CIP objectives, and finalize the R/R CIP
Deliverables for Task 6.2:
• Gravity Sewer Condition Assessment and Rehabilitation Plan Technical Memorandum Task 6.3 – Pump Station Condition Assessment and Improvement Plan Woodard & Curran will perform a condition assessment of the City’s pump stations. First, Woodard & Curran will review existing available plans, pump specifications, and operation and maintenance records for the City’s pump stations. Then, we will meet with City staff to discuss any current issues with respect to capacity, operations, or condition, which will be followed by site visits to visually assess the stations. W&C will develop an Engineer’s Opinion of Probable Cost (EOPC) to replace the equipment deemed to be past its useful life or that is otherwise broken, unreliable, or poses a threat to health and safety. The findings and identified improvement needs based on the information review and field visits will be incorporated into a Pump Station Condition Assessment Technical Memorandum, which will be incorporated into the Sewer System Master Plan Update.

During the first step of the condition assessment process, Woodard & Curran will review the existing data to determine which of the pump stations have been recently rehabilitated under the Clean Water Program. These Pump Stations will not require a site visit.

Improvement needs will be determined by the following methods:
• Equipment reported to be broken, unreliable, or malfunctioning by City staff • Equipment or site features noted to be in poor condition or that present a danger to the public heath and safety, for example severely rusted or damaged equipment; broken concrete or uneven surfaces resulting in potential slips, trips, and falls; unstable 186 of 786
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walls or fences; and wet well features like hatches, ladders, harness connections, and platforms.
• Equipment at or nearing its Remaining Useful Life (RUL). Age of equipment/systems will be calculated by one of the following methods depending on available data:
o Assume that equipment dates to the most recent record drawings that included the equipment.
o Specific installation year or timeframe if known by City staff. o Operators’ estimate of asset age.
o Estimated age/remaining life based on apparent condition Assumptions for Task 6.3:
• The City owns and operates 26 wastewater pump stations. All 26 pump stations will be included in the study and Technical Memorandum. It is assumed that 8 pump stations have recently been rehabilitated or are already planned to be rehabilitated under the old Clean Water Program. Therefore, a total of 18 pump stations will be assessed via a site visit
• The site visits will take place over 3 days, assuming 6 stations can be visited in one 10- hour day
• Meeting to discuss known issues with City staff will include City O&M personnel and will be conducted virtually
• City O&M staff will accompany Woodard & Curran to each pump station to provide access to the sites and will open panels, hatches, etc. to facilitate visual inspection • EOPC will conform to the Association for the Advancement of Cost Engineering (AACE) International Recommended Practice 17R-97, Class 5. Costs will be developed for equipment deemed to be past its useful life or that is otherwise broken, unreliable, or poses a threat to health and safety. A cost for a comprehensive pump station rehabilitation project will not be provided.
• Destructive and non-destructive testing is not included • Electrical inspection such as insulation check, resistance of contacts, and control device operation is not included
• Assessment of electrical equipment will be limited to visual checking and photographs of signs of wear, corrosion, flashover/carbon deposits, age, and Electrical Code clearances. Assessment is not intended to be an inspection of the facilities for Code compliance. However, if Electrical Code issues are observed, they will be incorporated into the assessment report.
• Review of control system logic and control strategies is not included. • The condition assessment does not include a load study, short circuit rating confirmation, device coordination review, or Arc Flash Study. • Structural observation does not include evaluation or calculations to verify seismic capacity or expected seismic performance of structures or pump station components. • Woodard & Curran will not enter any OSHA-defined confined spaces, which may include wet wells and dry wells. Should entry into such spaces be required to complete an asset assessment, Woodard & Curran will rely on photos/videos provided by the City. • Woodard & Curran will not operate any equipment or open electrical panels. If operator(s) can safely operate equipment and open such panels for observation, 187 of 786
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Woodard & Curran will include observed conditions in its assessment. Use of specialized arc rated PPE by Woodard & Curran will not be required. • Geotechnical site investigation is not included at any of the pump stations as a part of this Subtask.
• No additional flow monitoring, system modeling, or pump analysis will be conducted. • Information required for the evaluation will be requested under Task 2 • The Draft Technical Memorandum will include a summary of the data review, meeting with City staff, site visits (including pictures), RUL, recommendations for replacement, and EOPC
Deliverables for Task 6.3:
• A Draft Technical Memorandum that summarizes the findings will be submitted for City review. The comments will be addressed and a Final version will be included in the Sewer Master Plan Update
Task 6.4 – Force Main Study and Inspection Plan
This task involves the review and desktop study of approximately 11.5 miles of force main located within the City and 1.9 miles of outfall from the WWTP. The desktop study will be summarized in a Force Main Inspection Plan. The purpose of the desktop study and inspection plan is to consolidate key information for each force main that would be needed for the City, consultants, and vendors to accomplish the following in a practical and efficient visual manner:
• Understand and discuss the age, material, and performance issues for each segment of force main.
• Understand existing access constraints and distances between force main access points for comparing against available inspection technologies deployment and retrieval needs, and inspection length capabilities
• Understand necessary shutdown and bypass operations needed to isolate force main sections for replacement and/or inspection of incremental force main sections, which may also consider the installation of permanent isolation valves and other features to facilitate an ongoing program
• Preparation of force main maps to provide available existing information for each force main that may be used to help plan for and define future force main inspection projects and rehabilitation or replacement projects identified after inspections have been completed.
• Develop an inspection plan for newer or newly replaced force mains for continued maintenance of the network
• Develop an EOPC for recommended force main inspection program • Develop a separate EOPC for recommended force main rehabilitation/replacement costs (see Assumptions for Task 6.4)
Prior to beginning the Force Main Study and Inspection Plan, Woodard & Curran will meet with City staff, including O&M personnel, to discuss any current performance issues with respect to capacity, operations, or condition. Force mains will be characterized by things like age, material, location, geometry, soils, repair history, and pressure fluctuations, assuming this information is provided to W&C by the City. This information will suggest how to prioritize inspections and will provide insight into possible inspection methods (i.e. CCTV, internal investigation methods, or external testing) and frequency.
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Assumptions for Task 6.4:
• The City does not have condition assessment data for its force mains, hence the need for a Force Main Inspection Plan. Therefore, the requested recommendations and estimated costs for rehabilitation and replacement will be based solely on the age and material determined from the available record drawings, the performance issues communicated by City staff, and information within available maintenance records. • Engineer’s Opinion of Probable Cost will conform to the Association for the Advancement of Cost Engineering (AACE) International Recommended Practice 17R-97, Class 5
• Meetings with City staff will be conducted virtually
• City will provide relevant data regarding the force mains. At a minimum, this is expected to include record drawings and maintenance records but may include geotechnical reports and flow and pressure data.
• Woodard & Curran will not participate in field testing of force mains, design of bypasses, or calculations for allowable pump station shutoff time. However, Woodard & Curran will provide estimated cost of recommended field testing for each force main studied.
• For force mains, if field testing is conducted, Woodard & Curran (per separate contract) will review the results of pipeline testing performed by others and assess apparent force main condition based on this data. Data is expected to include, at a minimum, photographic data and in-situ pipe wall thickness. If data is inconclusive, Woodard & Curran may recommend additional testing. If data conclusively demonstrates poor force main condition, Woodard & Curran may recommend additional testing to determine the extent of the issue or may include a cost estimate for repair depending on the presumed extent of the concern. The approach will be determined by the quality of the testing data and the specific force main configuration.

Deliverables for Task 6.4:
• A Draft Force Main Inspection Plan that summarizes the findings will be submitted for City review. The comments will be addressed and a Final version will be included in the Sewer Master Plan Update
Task 7 – Seismic Vulnerability Assessment
Task 7.1 – Seismic Vulnerability Assessment
TYLin will perform a planning-level seismic vulnerability assessment of all (26) pump station facilities, including wet wells, valve vaults, and associated above-grade enclosures. The evaluation will be based on review of available documentation (e.g., as-built drawings, prior studies), supplemented by site visits to pump stations to confirm general structural configurations and observe accessible conditions.

The assessment will utilize a screening-level methodology, drawing from applicable provisions of the California Building Code (CBC), California Existing Building Code (CEBC), and ASCE 41 Tier 1 procedures, as appropriate. The evaluation will focus on key drivers of seismic vulnerability, including:
• Soil-structure interaction and geotechnical hazards (based on geotechnical input) 189 of 786
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• Groundwater conditions and buoyancy effects on below-grade structures • Structural capacity of wet wells, vaults, and small above-grade buildings • Pipe penetrations and structural interfaces
• Anchorage of mechanical and electrical equipment
Pump stations are assumed to be small-scale facilities as described above, and the evaluation will be performed at a screening level consistent with master planning objectives. Detailed structural analysis, nonlinear modeling, and design-level evaluations are not included.

In addition, TYLin will perform a high-level, desktop seismic screening assessment of select solids processing facilities at the wastewater treatment plant (assumed on the order of 5 to 7 structures). The evaluation will be based on available ratings and prior documentation and will follow a screening-level methodology consistent with the pump station assessments. Our Team will also evaluate major sewer mains for potential seismic risks, with a primary focus on pipe material characteristics including ductility and strength, as well as the proximity of pipelines to geographically poor soil conditions, including bay mud areas, which may increase the likelihood of pipeline failure during seismic events.

This effort is limited to a desktop review; site visits, visual condition assessments, confined space entry, and detailed structural analysis of wastewater treatment plant facilities are not included.

Evaluation is limited to major solids processing structures and does not include detailed review of process equipment, piping systems, or liquid treatment facilities. The outcome will include identification of key seismic vulnerabilities and conceptual recommendations to support capital improvement planning and prioritization.

The seismic evaluation is intended to be screening-level and qualitative in nature; detailed structural calculations, nonlinear modeling, and design-level analyses are not included.

Geotechnical Subconsultant
TYLin will retain a geotechnical subconsultant to support the structural assessment with a planning-level evaluation of site conditions and seismic hazards. The geotechnical scope will include review of available geotechnical reports, regional geologic mapping, and published hazard data to characterize site class, liquefaction susceptibility, surface fault rupture, lateral spreading potential, seismic settlement, and groundwater conditions, including potential buoyancy effects on below-grade structures. This effort will be limited to a desktop-level screening intended to inform the structural vulnerability assessment and prioritization of improvements. Subsurface exploration, field investigations, laboratory testing, and detailed geotechnical analyses are not included. It is assumed that sufficient publicly available data and prior studies exist to support this screening- level evaluation; no new subsurface investigation will be performed.

Cost Estimator Subconsultant
TYLin will retain and coordinate with a cost estimating subconsultant to develop planning- level construction cost estimates for recommended structural improvements to support development of the Capital Improvement Program (CIP). The cost estimator will be responsible for preparing opinions of probable cost based on conceptual improvement strategies and available project 190 of 786
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information. TYLin will provide supporting input, including conceptual retrofit approaches, key cost drivers, and relevant quantities at a high level, to inform the estimating effoi1. Detailed quantity takeoffs, unit pricing development, and preparation of engineer’s estimates beyond planning- level opinions of probable cost are not included in TYLin's scope.

Assumptions for Task 7.1:
• City staff will accompany TY Lin to each pump station to provide access to the sites and will open any panels, hatches, etc. to facilitate visual inspection • Workshop will be held after the submittal of the draft Report Deliverables for Task 7.1:
• Seismic Vulnerability Assessment Report (to be incorporated into the Sewer Master Plan Update)
Task 8 – Long-Range Capital Improvement Plan Development Task 8.1 – Prioritize Capacity & Rehabilitation Projects Woodard & Curran will prioritize the recommended capacity improvement and rehabilitation projects. For capacity improvement projects, prioritization criteria will include severity of existing capacity deficiencies as indicated by the extent of surcharge or potential overflows predicted by the model, as well as:
• Potential impact on public health and safety, water quality, business and community facilities, etc.
• Timing of proposed development/redevelopment
• Maintenance history and/or sewer condition information • Coordination with other City projects (e.g., road improvements) Sewer and pump station rehabilitation projects will be prioritized based on condition (structural and maintenance) and risk level, as well as reliability (including seismic vulnerability).

Deliverables for Task 8.1:
• None
Task 8.2 – Develop Phased CIP
Woodard & Curran will use the City’s historical cost data as well as costs from other Bay Area sewer improvement projects to develop unit cost criteria for the various components of sewer construction, including pipeline and lower lateral replacement (via pipe bursting, open cut, and other applicable trenchless methods), as well as other cost factors associated with construction in urban areas. We will also work with the City to develop appropriate cost allowances for engineering, construction administration, legal and permitting costs based on the City’s experience.

Based on the cost criteria, Woodard & Curran will develop project-specific opinions of probable construction and capital costs for the recommended capacity improvement and sewer and pump station rehabilitation projects developed in Tasks 5 and 6. 191 of 786
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Based on the project prioritization developed in Task 8.1, Woodard & Curran will develop a phased Capital Improvement Plan (CIP) for short-term (10-year) and long-term (20-year) sewer improvements. The phasing will also consider the City’s financial constraints and include recommendations for low, medium, and high levels of investment for CIP duration terms.

Assumptions for Task 8.2:
• City to provide annual budget targets for the CIP
Deliverables for Task 8.2:
• Up to three Sewer System CIP schedules (to be incorporated into the Sewer Master Plan Update)
Task 8.3 – Evaluate Funding Strategies
Woodard & Curran will work with the City to define funding from a combination of the following sources:
• Pay as you go cash reserves
• Outside loan and grant funding (both State and Federal), and • Issuance of bonded indebtedness.

These funding scenarios will be able to illustrate to City management and Council the magnitude of cash flow requirements by scenario so that rate and fee impacts can be estimated using the City’s rate and fee models during annual budgeting.

Task 9 – Sewer Master Plan Update Preparation
Task 9.1 – Draft Sewer Master Plan Update Report
Woodard & Curran will incorporate the methodology, findings, and recommendations of the study into a comprehensive Sewer Master Plan Update report. The report appendices will contain supporting data including flow monitoring data plots, model calibration graphs, model data and results tables, sewer and pump station condition assessment data and rehabilitation/replacement recommendations, force main study and inspection plan, detailed project cost estimates and maps, and other pertinent information. The report will include an Executive Summary section that can be extracted as a stand-alone document and provided to City officials or other interested parties. The Seismic Vulnerability Report will be included as an appendix to the Master Plan; however, the recommendations of that report will be incorporated into the Master Plan. The Sewer Master Plan Update will serve as a basis for future master plan updates.

Assumptions for Task 9.1:
• Workshop will be scheduled following the submittal of the Draft Report Deliverables for Task 9.1:
• Draft Sewer Master Plan Update Report (Three (3) Hard Copies and PDF) Task 9.2 – Final Sewer Master Plan Update Report
Prepare Final Master Plan report based on the City’s review comments on the draft report.

Deliverables for Task 9.2:
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• Final Sewer Master Plan Update Report (Three (3) Hard Copies and PDF) • Comment response log addressing comments on the draft report 193 of 786
City of San Mateo - Sewer Master Plan Update Proposed Project Schedule Tasks
Aug-26 Sep-26 Oct-26 Nov-26 Dec-26 Jan-27 Feb-27 Mar-27 Apr-27 May-27 Jun-27 Jul-27 Aug-27 Sep-27 Oct-27 Nov-27 Dec-27 Jan-28

1.1 Project Administration

1.2 Meetings and Coordination

1.3 QA/QC and STAR Workshop

2.1 Compile and Review Data

2.2 Develop Future/Expected Planning Information

2.3 Develop Projected Flows from Partner Agencies

3.1 Develop Flow Monitoring Plan  

3.2 Meter Site Investigations

3.3 Conduct Flow Monitoring (to be completed by Jacobs)

4.1 Update Hydraulic Model Network

4.2 Develop Existing Model Loads

4.3 Develop Future Model Loads

4.4 Calibrate Model 

4.5 Model Software Evaluation & Training (Optional)

5.1 Develop Design and Hydraulic Criteria  

5.2 Evluate Sewer System Performance

5.3 Conduct I/I Analysis

5.4 Conduct WWTP Analysis 

5.5 Develop Capacity Improvement Projects  

6.1 Perform Gravity Sewer Condition/Risk Assessment  

6.2 Develop R/R Decision Process and Develop R/R Plan  

6.3 Pump Station Condiion Assessment & Improvement Plan 

6.4 Force Main Study and Inspection Plan 

7.1 Seismic Vulnerability Assessment  

8.1 Prioritize Capacity & Rehabilitation Projects

8.2 Developed Phase Capital Improvement Plan

8.3 Evaluation Funding Strategies

9.1 Draft Sewer Master Plan Update Report  

9.2 Final Sewer Master Plan Upate Report 
Workshop 
TM or Report 
Task 4: Hydraulic Model Development
Task 3: Flow Monitoring
Task 2: Data Collection and Review
Task 1: Project Management and Coordination
Task 9: Sewer Master Plan Update Preparation
Task 8: Long Range Capital Improvement Plan Development Task 7: Seismic Vulnerability Assessment
Task 6: Condition Assessment and Rehabilitation/Replacement Program Task 5: System Performance Evaluation and Improvement Needs 6/24/2026
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EXHIBIT B

PAYMENT RATES & FEE ESTIMATE
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Sanitary Sewer Master Plan Update 41
F | Fee Schedule
This rate schedule is confidential and for customer internal use only.

Woodard & Curran reserves the right to adjust billing rates annually.

STAFF TYPE HOURLY RATE
Administrative $144
Drafter / Project Assistant / Technician 1 $144
Designer 1 / Geologist 1 / GIS Analyst 1 / Planner 1 / Scientist 1 / Technician 2 $149 Graphic Artist / Project Specialist $153
Designer 2 / Geologist 2 / GIS Analyst 2 / Scientist 2 / Specifications Manager $171 Graphics Manager / Senior Project Assistant $180
Engineer 1 / Planner 2 / Technical Specialist 1 / Technician 3 $203 Contract Document Specialist / Geologist 3 / GIS Analyst 3 / Scientist 3 $212 Designer 3 / Engineer 2 / Plant Manager / Procurement Specialist / Programmer 1 / Project Geologist 1 / Project Scientist 1 / Technical Specialist 2 $225 Engineer 3 / GIS Solutions Analyst / Planner 3 / Programmer 2 / Technical Specialist 3 $243 Programmer 3 / Project Geologist 2 / Project Scientist 2 / Project Tech Specialist 1 / Senior Designer $252
Project Electrical Engineer 1 / Project Engineer 1 / Project Planner 1 $270 Project Engineer 2 / Project Planner 2 / Project Tech Specialist 2 / Senior Project Geologist / Senior Project Scientist / Senior Resident Project Representative $284 Senior Cost Estimator / Senior Planner $288
GIS Manager / Project Manager 1 / Technical Manager 1 $297 Construction Manager / Program Manager / Project Manager 2 / Technical Manager 2 $315 Senior Consultant / Senior Project Manager / Senior Technical Manager $333 Senior Delivery Leader / Senior Program Leader / Senior Technical Leader $338 Principal in Charge / Senior Technical Consultant $342
National Technical Leader / Senior Practice Leader $347

EXPENSES
Travel
Other Direct Costs
Subconsultants/Subcontractors
$0.70 / mile
At Cost Plus 5%
At Cost Plus 5%
NOTES
Mileage rate will change as the federal allowable rate is modified.

Rate Schedule
Public 2026
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42 Sanitary Sewer Master Plan Update
F | Fee Schedule
City of San Mateo
Fee Estimate - Sanitary Sewer Master Plan Update
May 19, 2026
Tasks Total
Name
Dave
Richardson,
PE
Ryker
Brown, PE
Chris van
Lienden,
PE
Greg
Sands, PE Gisa Ju, PE Jen Glynn,
PE
Engineering
Support, PE
Electrical
Engineer,
PE
Staff
Engineer
E1
Admin ADS VWHA TY Lin
Project Role Project
Manager
DPM/
Technical
Lead
Technical
Lead
Technical
Lead
Senior
Technical
Advisor
Senior
Technical
Advisor
Engineering
Support
Electrical
Technical
Lead
E1 Admin Flow
Monitoring
Condition &
Risk
Assessment
Seismic
Vulnerability
Assessment
Description $342 $333 $333 $315 $338 $338 $284 $315 $203 $144 Task 1: Project Management and Coordination

1.1 Project Administration 3 74 34 111 $30,564 $5,304 $5,569 $0 $36,133

1.2 Meetings and Coordination 2 16 24 6 24 18 90 $29,097 $1,542 $1,619 $525 $31,241

1.3 QA/QC (STAR Workshop) 1 2 2 2 1 1 3 1 13 $4,145 $0 $0 $4,145 Subtotal Task 1: 6 92 26 8 25 1 21 1 0 34 214 $63,806 $0 $6,846 $0 $7,188 $525 $71,519 Task 2: Data Collection and Review

2.1 Compile and Review Data 2 6 2 2 2 32 4 24 74 $19,836 $0 $0 $19,836

2.2 Develop Future/Expected Planning Information 8 2 8 24 42 $10,467 $0 $0 $10,467

2.3 Develop Projected Flows from Partner Agencies 16 8 8 8 40 $11,916 $0 $0 $11,916 Subtotal Task 2: 0 2 30 2 12 2 48 4 56 0 156 $42,219 $0 $0 $0 $0 $0 $42,219 Task 3: Flow Monitoring

3.1 Develop Flow Monitoring Plan 8 4 16 24 4 56 $13,986 $0 $0 $13,986

3.2 Meter Site Investigations (3) 4 2 6 $2,007 $28,000 $29,400 $0 $31,407

3.3 Conduct Flow Monitoring (Optional) (4) 6 16 32 4 58 $13,590 $170,000 $178,500 $0 $192,090 Subtotal Task 3 (without Optional subtask): 0 0 12 0 6 0 16 0 24 4 62 $15,993 $28,000 $0 $0 $29,400 $0 $45,393 Task 4: Hydraulic Model Development

4.1 Update Hydraulic Model Network 24 4 60 120 208 $50,652 $0 $0 $50,652

4.2 Develop Existing Model Loads 16 2 40 40 98 $25,443 $0 $0 $25,443

4.3 Develop Future Model Loads 4 2 16 24 46 $11,403 $0 $0 $11,403

4.4 Calibrate Model 16 4 60 100 180 $43,938 $0 $43,938

4.5 Model Software Evaluation & Training (Optional) 20 56 76 $22,536 $0 $22,536 Subtotal Task 4 (without Optional subtask): 0 0 60 0 12 0 176 0 284 0 608 $131,436 $0 $0 $0 $0 $0 $131,436 Task 5: System Performance Evaluation and Improvement Needs

5.1 Develop Design and Hydraulic Criteria 12 4 16 8 40 $11,502 $0 $0 $11,502

5.2 Evluate Sewer System Performance 24 4 40 40 108 $28,782 $0 $0 $28,782

5.3 Conduct I/I Analysis 8 2 32 42 $12,411 $0 $0 $12,411

5.4 Conduct WWTP Analysis 4 3 60 112 52 231 $63,549 $0 $63,549

5.5 Develop Capacity Improvement Projects 2 24 4 48 24 102 $28,476 $0 $28,476 Subtotal Task 5: 4 5 68 60 14 0 248 0 124 0 523 $144,720 $0 $0 $0 $0 $0 $144,720 Task 6: Condition Assessment and Rehabilitation/Replacement Program

6.1 Perform Gravity Sewer Condition/Risk Assessment 2 2 2 8 4 18 $5,292 $59,360 $62,328 $67,620

6.2 Develop Sewer R/R Decision Process and Develop Rehabilitation/Replacement Plan 2 2 2 8 14 $4,716 $33,788 $35,477 $40,193

6.3 Pump Station Condidtion Assessment and Improvement Plan 60 2 8 50 64 180 364 $94,131 $0 $1,050 $95,181

6.4 Force Main Study and Inspection Plan 40 12 60 150 262 $64,755 $0 $64,755 Subtotal Task 6: 4 104 6 0 24 12 110 64 330 4 658 $168,894 $0 $93,148 $0 $97,805 $1,050 $267,749 Task 7: Seismic Vulnerability Assessment

7.1 Seismic Vulnerability Assessment 4 4 8 $1,908 $141,000 $148,050 $0 $149,958 Subtotal Task 7: 0 4 0 0 0 0 0 0 0 4 8 $1,908 $0 $0 $141,000 $148,050 $0 $149,958 Task 8: Long Range Capital Improvement Plan Development

8.1 Prioritize Capacity & Rehabilitation Projects 4 16 24 24 68 $18,324 $0 $18,324

8.2 Developed Phase Capital Improvement Plan 6 12 24 30 72 $18,873 $0 $18,873

8.3 Evaluate Funding Strategies 16 40 56 $16,812 $0 $16,812 Subtotal Task 8: 16 10 28 0 0 0 88 0 54 0 196 $54,009 $0 $0 $0 $0 $0 $54,009 Task 9: Sewer Master Plan Update Preparation

9.1 Draft Sewer Master Plan Update Report 16 40 12 68 40 176 $50,076 $0 $0 $50,076

9.2 Final Sewer Master Plan Upate Report 8 12 4 24 8 56 $16,434 $0 $0 $16,434 Subtotal Task 9: 16 34 80 0 16 0 180 0 102 0 428 $66,510 $0 $0 $0 $0 $0 $66,510 TOTAL WITHOUT OPTIONAL TASKS 46 251 310 70 109 15 887 69 974 46 2853 $689,495 $28,000 $99,994 $141,000 $282,443 $1,575 $973,513 OPTIONAL TASKS TOTAL 0 0 26 0 0 0 72 0 32 4 134 $36,126 $170,000 $0 $0 $178,500 $0 $214,626 Notes:

1. The fee estimate for Task 1 anticipates project completion in 17 months.

2. Includes 5% markup

3. Assumes site investigations for 35 flow meters and 5 rain gauges. Costs based on ADS unit cost of $750/meter and $350/rain gauge. Total cost would depend on actual number of meters and rain gauges planned as determined under Subtasks 3.1.

4. Assumes 35 flow meters and 5 rain gauges for 2-month monitoirng period, including 4 days of 3rd party traffic control support if needed. Costs based on ADS unit cost of $4,147/meter, $2,850/rain gauge, and $2,628/day for traffic control. Total cost would depend on actual number of meters, rain gauges, and traffic control needed as determined under Subtasks 3.1 and 3.2. It is assumed that encroachment and traffic control permit fees would be waived for this project.

Outside Services
Total
Fee
Total
Hours
Total Labor
Costs (1)
Sub Consultant
Total Cost (2)
ODCs
(2)
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EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 19 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, volunteers, and agents are to be covered as additional insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 12 19 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, volunteers, and agents.

Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, volunteers, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City. If a Notice 198 of 786
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of Cancellation endorsement is not available, CONSULTANT shall ensure the requisite Notice of Cancellation is specified in the Certificate of Insurance. In the event the Notice of Cancellation is not specified in the Certificate of Insurance, Consultant shall be responsible for providing the City the requisite notice as specified in this Exhibit C.

Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.

CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications in the event of a claim relating to Consultant’s performance of this Agreement. 199 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 15 Section Name: CONSENT CALENDAR Account Number: 72-4674 File ID: 26-11507 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Clean Water Program Management Services — Amendment
RECOMMENDATION:

Approve Amendment No. 12 to the Agreement with CH2M Hill Engineers, Inc. to authorize additional scope of work for program management services for the Clean Water Program and increase the agreement amount by $1,345,733.93, for a new total Agreement amount of $6,807,260.93 for year twelve of the Agreement; and authorize the Public Works Director to execute this amendment in substantially the form presented.

BACKGROUND:

The Clean Water Program (CWP) is a $1 billion capital improvement program necessary to replace aging infrastructure in the Wastewater Treatment Plant (WWTP) and collection system to meet regulatory requirements. On October 20, 2014, Council approved a professional services agreement with CH2M Hill Engineers, Inc. (CH2M) to provide program management for the Clean Water Program for one year with automatic extensions for five additional years, with scope and funding for subsequent years to be authorized annually by Council. Council authorized the scope of services for Years 2 through 12 under Amendment Nos. 1 through 11, respectively.

During the prior year of CH2M’s services, additional construction management support was required to address startup and commissioning of the new wastewater treatment plant. The cost of this additional support was $42,468.

Unfortunately, by the time staff recognized additional funding was required to pay for the additional support, the City’s financial accounting mechanisms that allow for payment of CH2M’s services had already been closed at the end of the calendar year. As a result, staff was unable to pay the final two invoices for CH2M’s services as well as the additional support services. The cost of the two invoices (including the additional construction management support costs) was $1,345,733.93. Therefore, staff recommends Council approve Amendment No. 12 to the agreement with CH2M to authorize scope and funding for program management services in an amount of $1,345,733.93, in order to pay for these invoices.

BUDGET IMPACT:

Amendment No. 12 will increase the agreement term amount by $1,345,733.93 for a revised amount of $6,807,260.93 for Year 12 of the agreement. Program Management tasks in Amendment No. 12 constitute approximately $299,527 and will be charged to the Program Management Project (469981). Project-specific tasks in Amendment No. 12 such as project management and construction inspection, estimated at approximately $1,046,207 have been included in the budgets for, and will be charged to, the individual projects to which they pertain (469988, 46s003, 46s005, 46s090, 46s091, 46s092, 46s093, 46t003, 46t009, 46t010, and 46t090).
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ENVIRONMENTAL DETERMINATION:

Council approval of the amendment to the Agreement between the City and CH2M is exempt from CEQA review because approval of an amendment to a professional services agreement for continued program management can be seen with certainty that there is no possibility that the amendment may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).) In addition, the City prepared a Final Programmatic Environmental Impact Report (Final PEIR) for the Clean Water Program in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2).

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 12

STAFF CONTACT
Thomas Williams, Engineering Manager
[email protected]
(650) 522-7307
James O’Connell, Deputy Director of Public Works
[email protected]
(650) 522-7287
Matt Fabry, Director of Public Works
[email protected]
(650) 522-7309
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AMENDMENT NO. 12 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
CH2M HILL ENGINEERS, INC. FOR

PROGRAM MANAGEMENT SERVICES
($4,856,900 [Original Amount], $8,998,731 [Amendment No.1], $14,366,405,[ Amendment No.2], $17,493,206 [Amendment No.3], $23,670,000, [Amendment No. 4], $17,600,000 [Amendment No. 5], $14,330,000 [Amendment No. 6], $11,132,000 [Amendment No. 7], $9,942,836 [Amendment No. 8], $8,794,900 [Amendment No. 9], $7,945,378 [Amendment No. 10], $5,461,527 [Amendment No. 11], $1,345,733.93 [Amendment No.12])
WHEREAS, the CITY OF SAN MATEO (“CITY”), a municipal corporation of the State of California, and CH2M HILL ENGINEERS, INC. (“CONSULTANT”), entered into an Agreement for Program Management Services (“Agreement”) on October 27, 2014; and WHEREAS, the Clean Water Program is a $1 billion capital improvement program necessary to replace aging infrastructure in the wastewater treatment plant and collection system to meet regulatory requirements; and
WHEREAS, City Council approved a professional services agreement with CONSULTANT in October 2014 to provide program management services for the Clean Water Program with scope and funding for subsequent years to be authorized annually by the City Council; and WHEREAS, City Council authorized the scope of services for years two through twelve of the Clean Water Program under Amendments No. 1 through 11, respectively; and WHEREAS, CITY and CONSULTANT wish to amend the Agreement effective October 27, 2014, to increase the scope of services and Agreement amount by $1,345,733.93 for year twelve of the Agreement, for a revised total of $6,807,260.93 for year twelve, to address additional levels of support required and to provide funding for two outstanding invoices from year eleven of the Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Section 1, “Scope of Project,” of the Agreement is amended to add services as described in Exhibit A1, as attached to this Amendment No. 12 and incorporated by reference.

2. Section 5, “Duties of Consultant,” is amended to add services as described in Exhibit A1, and made a part of hereof.

3. Section 8, “Payment,” of the Agreement is amended to provide an additional cost schedule set forth in Exhibit A1, attached hereto this Amendment No. 12 and incorporated by reference.

4. Section 8, “Payment,” of the Agreement is amended to provide an additional cost schedule set forth in Exhibit C1, attached hereto this Amendment No. 12 and incorporated by reference.

5. The remaining terms of the Agreement remain in full force and effect. 202 of 786
IN WITNESS WHEREOF, CITY OF SAN MATEO and CH2M HILL ENGINEERS, INC. have executed this Amendment No. 12 on ___________________.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director

APPROVED AS TO FORM
Date Cory Hooper
CA Executive Director of Operations
Date
Linh P. Nguyen Date
Assistant City Attorney
Attachments:

Exhibit A1 – Additional Scope of Services
Exhibit B - Not Applicable
Exhibit C1 – Additional Cost Schedule
Exhibit A1 – Additional Scope of Services
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Task 05.03—Additional Construction Management Services required to complete the Plant Seeding initiative.

This task provides programmatic oversight for the construction related activities or the Program including, Site Construction Management (CM) Services for the Wastewater Treatment Plant Upgrade and Expansion Project. Due to project delays, completion tasks such as startup and commissioning increased beyond the original estimate resulting in a higher level of effort required for Site CM Services. This task captures the cost of the increased level of effort for these services during Year 11 of the contract term and the two outstanding invoices for a total of 1,345,733.93.

Exhibit C1 – Additional Cost Schedule
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Cost Schedule for Outstanding Invoices from Year 11
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 16 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 26-11511 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Beresford Recreation Center Roof Improvements Project — Agreement RECOMMENDATION:

Award an agreement with Diablo Roofing, Inc. for the Beresford Recreation Center Roof Improvements Projects in the amount of $793,968.00; establish a contingency reserve in the amount of $80,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

The Beresford Recreation Center has served the community for over sixty years. The facility’s roof system includes flat gravel roofing and sloped wood shake shingles. Over decades of exposure to moisture, the wood shake shingles have deteriorated, resulting in persistent leaks and ongoing maintenance challenges. Currently, multiple roof penetrations and areas of trapped moisture exist throughout the facility. In 2023, a Citywide roof assessment identified this specific location as a potential health and safety risk due to the compromised roof structure. Therefore, funding for this project was provided in Fiscal Year 2025-26.

In February 2026, the City engaged Stantec Consulting Services, Inc. to produce design specifications related to the roof improvements as required by the California Building Code. The bid documents for this project were subsequently advertised in June 2026. Bids were received on July 20, 2026, with the following results:

Company Bid Amount
Diablo Roofing, Inc. $793,968.00
Courtney, Inc. $1,263,796.00
Best Construction Services $1,645,150.00
The engineer’s estimate for this project was $380,000. During the mandatory pre-bid site walkthrough, prospective bidders identified that the existing roof required significantly more maintenance and repair work than was anticipated in the engineer’s estimate. While the design drawings reference maintenance and repair work needed to prepare the existing roof for the new roofing system, they are not intended to quantify the extent of that work. Consequently, contractors were required to evaluate the anticipated repairs based on observed site conditions. Based on those observations, bidders anticipated a larger project scope and higher construction costs than those assumed in the engineer’s estimate, and the bids received were substantially higher than the engineer’s estimate.

Given the approaching wet weather season, timely completion of the project is critical. Therefore, staff recommends awarding the construction contract to Diablo Roofing, Inc. as the lowest responsive and responsible bidder. Staff also recommends establishing a 10% contingency to address unforeseen conditions that may be encountered during 206 of 786

CITY OF SAN MATEO
construction due to the age and deteriorating condition of the existing roof.

BUDGET IMPACT:

Staff originally budgeted $600,000 for this project. Combined with approximately $300,000 in savings from the Senior Center Roof Improvements project, sufficient funding is available within the Citywide Facility Roof Replacements Project (46F056) to fund this construction contract and contingency reserve.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Steve Wu, Facilities and Fleet Services Manager
[email protected]
(650) 522-7345
207 of 786
AGREEMENT WITH DIABLO ROOFING, INC.

FOR PUBLIC IMPROVEMENT
FOR

BERESFORD RECREATION CENTER ROOF IMPROVEMENTS
CITY PROJECT NO. 46F056
THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”), made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, (hereinafter called "City") and DIABLO ROOFING, INC., a CORPORATION, with offices at 10227 International Boulevard, Oakland, CA 94603 (hereinafter called "Contractor"), entered into this day of ____________________.

RECITALS:
(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement. (b) A notice was duly published for bids for the contract for the improvement hereinafter described.
(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to Exhibit A - Scope of Work, attached and incorporated for reference.

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of Seven Hundred NinetyThree Thousand, Nine Hundred Sixty-Eight dollars ($793,968.00) in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book.

3. The Contract Documents. The complete contract consists of the following documents: this Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions and Contract Drawings, Addendum Number 1 issued to the Contract Book, the APWA-AGC Standard Specifications for Public Works Construction, 2015 Edition, the Faithful Performance Bond, and the Labor and Material Bond (hereinafter referred to as the “contract documents”).
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All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail.

The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the 209 of 786
prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit B of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims.

The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 210 of 786

13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.
a. Notices required to be given to City shall be addressed as follows:

Public Works Director
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Notices required to be given to Contractor shall be addressed as appears in the signature block as shown on the Bidder's Statement.

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.

20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives. 211 of 786

21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and DIABLO ROOFING, INC. has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Alex Khojikian
City Manager
Date Adrian Contreras
Its Authorized Agent
President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
Exhibit A: Scope of Work
Exhibit B: Insurance Requirements
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Exhibit A
Scope of Work
At low sloped roof:

1. Existing built-up roofing assembly to be fully removed down to the existing wood structural deck.

2. Install new plywood when (e) plywood is deteriorated, replace in kind.

3. Install new single-ply PVC roof assembly system with new stainless steel reglet and counter flashing.

At steep sloped roof:

1. Existing cedar shingle roof assembly to be fully removed down to the existing wood structural deck.

2. Install new plywood as needed.

3. Install new underlayment and synthetic shingle roofing.

4. Remove existing coping.

5. Install new high temp self-adhered membrane and new metal coping.

6. Seal all joints.

7. Install new drain bodies, as needed. install new drain clamps and strainers.

8. Existing skylights to be removed and replaced with new glass skylights.

9. Existing ladders to be removed and replaced with new ladders.

10. Remove and replace two existing roof hatch with new roof hatches with guardrails.

11. Install new sheet metal cap at equipment pads.

12. When working from the low sloped roof, parapet plywood or spaced sheathing can be removed and replaced to install air barrier.

13. When installing air barrier at the eave, spaced sheathing can be removed and replaced to install air barrier.

14. Temporarily relocate existing mechanical equipment to install new roofing membrane at equipment pads and curbs.

15. Mechanical equipment to remain operational.

16. Reinstall equipment once membrane is installed.
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EXHIBIT B

INSURANCE REQUIREMENTS FOR CONSTRUCTION CONTRACTS
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

7. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.
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Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The Entity, its officers, officials, employees, volunteers, and agents are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, volunteers, and agents. Any insurance or selfinsurance maintained by the Entity, its officers, officials, employees, volunteers, and agents shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
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Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 233 of 786

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 17 Section Name: CONSENT CALENDAR Account Number: 72-4671 File ID: 26-11512 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Digester 1 Cleaning Project — Bid Rejection
RECOMMENDATION:

Adopt a Resolution to reject the sole bid received for the Digester 1 Cleaning Project and authorize the Public Works Department to directly negotiate a potential contract with the sole bidder, F.D. Thomas, Inc.

BACKGROUND:

The Clean Water Program (CWP) Annual Major Components (AMC) project includes capital improvement projects that rehabilitate aging infrastructure in the City’s sewer collection system and Wastewater Treatment Plant (WWTP) to maintain reliable operations, minimize service disruptions, and safeguard public health. As part of the Biogas and Biosolids Evaluation Project, the City’s consultant completed an inspection of Digester 2 in 2025 and will now conduct a condition assessment of Digester 1. In preparation for the assessment, the consultant developed a bid package, including drawings and specifications, for cleaning Digester 1 and preparing its interior surfaces for inspection (Project). Digester 1 has not been cleaned or internally inspected in more than 20 years, and its current condition is unknown.

In accordance with Municipal Code Section 3.60.030, a competitive public process was used to obtain bids for the Project.

A Notice Inviting Sealed Bids was issued to advertise the Project on June 23, 2026. On July 16, 2026, bid opening date, one (1) bid was received from F.D. Thomas, Inc. with a bid amount of $1,962,576, which exceeded the Engineer’s estimate of $1,100,000 by $862,576.

Pursuant to San Mateo Municipal Code Section 3.60.040(a)(4), the City Council, at its discretion, may reject all bids received and authorize the direct negotiation of a contract for the Project if the Project is not within budget, do the work through City employees, or terminate the Project or purchase. Given that the sole bid is greater than the established budget for the Project, staff recommends that City Council reject the bid and authorize the Public Works Department to directly negotiate a potential contract with F.D. Thomas, Inc., under which cost reductions may be achieved. If these direct negotiations are successful, staff will return to City Council for approval of a contract at a future date. If negotiations are not successful, staff will either rebid the Project or modify the scope to reduce costs.

BUDGET IMPACT:

The bid of $1,962,576 exceeds the Engineer’s Estimate of $1,100,000 by $862,576, which would exceed the project’s budget. By rejecting the bids, staff can potentially negotiate a more favorable contract amount.

ENVIRONMENTAL DETERMINATION:

The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are rejected or disapproved, under CEQA Guidelines section 15270. 234 of 786

CITY OF SAN MATEO

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Jennifer Lam, Project Manager II
[email protected]
(650) 522-7281
Rob Learmonth, Wastewater Treatment Plant Manager
[email protected]
(650) 522-7386
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
REJECTING SOLE BID FOR THE DIGESTER 1 CLEANING PROJECT
WHEREAS, the City’s Wastewater Treatment Plant has two egg-shaped anaerobic digesters as part of the solids processing facilities; and
WHEREAS, the Digester 1 Cleaning Project (Project) includes the cleaning of Digester 1 and preparing its interior surfaces for inspection and condition assessment to determine critical repairs; and WHEREAS, the City advertised the Project on June 23, 2026, in accordance with San Mateo Municipal Code (SMMC) Chapter 3.60; and
WHEREAS, seven contractors attended the mandatory pre-bid walkthrough on July 2, 2026; and WHEREAS, F.D. Thomas, Inc. submitted the sole bid on July 16, 2025, in the amount of $1,962,576; and WHEREAS, F.D. Thomas, Inc.’s bid is 178 percent above the Engineer’s estimate of $1,100,000; and WHEREAS, future market conditions and the associated impacts and/or benefits are uncertain; and WHEREAS, SMMC Section 3.60.040(a)(4) authorizes the City Council to, at its discretion, reject all bids received, negotiate a contract for the work or supplies if the project is not within budget, do the work through City employees, or terminate the project or purchase; and WHEREAS, given the uncertainty of future price escalations, there may be an opportunity to have value engineering discussions with F.D Thomas, Inc. now to identify potential savings; and WHEREAS, staff recommends rejecting all bids and negotiating a contract directly with F.D. Thomas, Inc. for the Project in an effort to reduce costs and account for the potential future changes in economic conditions; and
WHEREAS, if these negotiations are successful, staff will return to Council for approval of a contract with F.D. Thomas, Inc. at a future date; if negotiations are not successful, staff will either rebid the Project at a later date or modify the scope.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are rejected or disapproved, under CEQA Guidelines section 15270.

2. In accordance with the provisions of San Mateo Municipal Code Section 3.60.040(a)(4), all bids for the Digester 1 Cleaning Project are rejected.
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3. The Public Works Department is authorized to directly negotiate a potential contract with F.D.

Thomas, Inc., who was the sole bidder for the Project.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 18 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 26-11517 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: August 17, 2026
SUBJECT:

Main Street Garage Remediation — Construction Contract
RECOMMENDATION:

Award a construction contract to OnPoint Construction for construction at the Main Street Garage in the amount of $1,649,000; establish a contingency reserve in the amount of $165,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

The Main Street Garage is a five-story, post-tension parking structure constructed in 2001. The facility includes approximately 380 parking spaces, seven ground-floor tenant spaces, and a roof-level parking deck protected by an elastomeric traffic membrane. Water infiltration into the tenant spaces along the north side of the building has been an ongoing issue for several years, resulting in one tenant vacating the premises in 2024 due to the extent of the damage.

In Fiscal Year (FY) 2023–24, the City retained McGinnis Chen Associates, Inc. (MCA) to investigate the source of the water intrusion and develop repair recommendations. Based on its assessment, MCA identified deficiencies in the building envelope and parking deck waterproofing systems and recommended repairs to the windows, various areas on the exterior cladding, and the elastomeric membrane at the roof above the tenant spaces.

In 2025, the City authorized MCA to prepare construction documents and technical specifications for bidding. During the construction documentation phase in FY 2025-26, the City experienced unusually wet weather, resulting in significant water intrusion into the tenant spaces on the south side of the parking garage. The damage became severe enough that the City installed temporary building wrap on the exterior of the building to reduce water infiltration and allow the tenants to continue operating.

As the full extent of the facility's deficiencies became apparent, the City determined that the most cost-effective and efficient approach was to re-prioritize and consolidate the required south-side building envelope repairs with the installation of an elastomeric traffic membrane across the entire roof-level parking deck, a project originally planned for the following fiscal year. This consolidated approach reduces mobilization and administrative costs, minimizes disruption to tenants and the public, avoids reopening completed work, and provides a comprehensive, long-term solution to the facility's water intrusion issues while extending the structure's service life and protecting the City's investment.

The project was advertised for bid on June 9, 2026. Sixteen contractors attended the mandatory pre-bid conference on June 23, 2026, and one bid was received at the July 14, 2026, bid opening:

Company Bid Amount
OnPoint Construction $1,649,000
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CITY OF SAN MATEO
OnPoint Construction is the sole bidder and determined to be a responsible bidder. Although the bid exceeds the engineer's original estimate of $400,000, that estimate was prepared before the expansion of the project scope. Following receipt of the bid, the City undertook additional due diligence to validate the construction cost by obtaining an independent engineer's estimate based on the most current project scope. The updated estimate of $1,785,000 closely aligns with OnPoint Construction's bid of $1,649,000, confirming that the bid is reasonable and reflective of current market conditions and the expanded scope of work.

Staff anticipated the increased project costs associated with the expanded project scope and identified sufficient funding within the FY 2026–27 Capital Improvement Program using funds from projects within similar program categories. Given the extent of the existing water damage and the need to prevent further deterioration of the building and tenant spaces, staff recommends awarding the construction contract to OnPoint Construction in the amount of $1,649,000. Staff also recommends authorizing a construction contingency in the amount of $165,000 to address unforeseen conditions that may be encountered during demolition and construction, including dry rot, concealed water damage, and the potential presence of hazardous materials resulting from prolonged moisture intrusion.

BUDGET IMPACT:

There is sufficient capital budget in the Main Street Garage Waterproofing (46F046), Citywide Facility Roof Replacements (46F056) and Citywide Facility Waterproofing Improvements (46F059) project accounts to fund this construction contract and contingency reserve.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC INITIATIVE
This plan supports the Infrastructure and Public Safety initiatives.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Contract for Construction

STAFF CONTACT
Steve Wu, Facilities & Fleet Services Manager
[email protected]
(650) 522-7345
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

CONTRACT FOR CONSTRUCTION
This Contract is by and between.

OWNER CONTRACTOR
The City of San Mateo
330 West 20th Street
San Mateo, California 94403
OnPoint Construction
322 Lang Road
Burlingame, CA 94010
Owner and Contractor hereby agree as follows:

ARTICLE 1 - THE WORK

1.01 Work
A. Work includes all labor, materials, equipment, services, and documentation necessary to construct the Project defined herein. The Work may include related services such as testing, start-up, and commissioning, all as required by the Contract Documents.

B. The Contractor shall complete all Work as specified or indicated in the Contract Documents.

The Project is generally described as follows:

1. Main Street Garage Remediation, and all necessary labor, materials, equipment, and appurtenances necessary to complete the work as called for in the Contract Documents.

2. The Site of the Work includes property, easements, and designated work areas described in greater detail in the Contract Documents but generally located at 355 2nd Avenue, San Mateo, California.

ARTICLE 2 - DEFINITIONS AND TERMINOLOGY

2.01 Defined Terms
A. Wherever used in the Bidding Requirements or Contract Documents, a term printed with initial capital letters, including the term’s singular and plural forms, will have the meaning indicated in the definitions below. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms.

1. Architect: N/A

2. Constituent of Concern—Asbestos, petroleum, radioactive materials, polychlorinated biphenyls (PCBs), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. (“CERCLA”); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§5501 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 et seq. (“RCRA”); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; or (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or 240 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material.

1. Engineer: McGinnis Chen Associates, Inc.

2. Hazardous Environmental Condition— The presence at the Site of Constituents of Concern in such quantities or circumstances that may present a danger to persons or property exposed thereto. The presence at the Site of materials that are necessary for the execution of the Work, or that are to be incorporated in the Work, and that are controlled and contained pursuant to industry practices, Laws and Regulations, and the requirements of the Contract, does not establish a Hazardous Environmental Condition.

3. Resident Project Representative - The authorized representative of Owner assigned to assist Owner at the Site. As used herein, the term Resident Project Representative or “RPR” includes any assistants or field staff of Resident Project Representative. The RPR for this project is:
a. Nick Panayotou, Nickitas 7280, Inc.

1.01 Terminology
A. The words and terms discussed in the following paragraphs are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning.

B. Intent of Certain Terms or Adjectives:

1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of professional judgment by Owner, Engineer, or Architect. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of Engineer as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). The use of any such term or adjective is not intended to and shall not be effective to assign to Engineer any duty or authority to supervise or direct the performance of the Work, or any duty or authority to undertake responsibility contrary to the provisions of any provision of the Contract Documents.

C. Day:

1. The word “day” means a calendar day of 24 hours measured from midnight to the next midnight.

D. Defective:

1. The word “defective,” when modifying the word “Work,” refers to Work that is unsatisfactory, faulty, or deficient in that it:
a. does not conform to the Contract Documents; or
b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or 241 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

a. has been damaged prior to Engineer’s recommendation of final payment (unless responsibility for the protection thereof has been assumed by Owner at Substantial Completion.

A. Furnish, Install, Perform, Provide:

1. The word “furnish,” when used in connection with services, materials, or equipment, shall mean to supply and deliver said services, materials, or equipment to the Site (or some other specified location) ready for use or installation and in usable or operable condition.

2. The word “install,” when used in connection with services, materials, or equipment, shall mean to put into use or place in final position said services, materials, or equipment complete and ready for intended use.

3. The words “perform” or “provide,” when used in connection with services, materials, or equipment, shall mean to furnish and install said services, materials, or equipment complete and ready for intended use.

4. If the Contract Documents establish an obligation of Contractor with respect to specific services, materials, or equipment, but do not expressly use any of the four words “furnish,” “install,” “perform,” or “provide,” then Contractor shall furnish and install said services, materials, or equipment complete and ready for intended use.

B. Unless stated otherwise in the Contract Documents, words or phrases that have a wellknown technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning.

1.01 Contract Documents Defined
A. The Contract Documents consist of the following documents:

1. This Contract.

2. Notice to Bidders.

3. Instructions to Bidders.

4. Contractor’s Bid.

5. Performance bond.

6. Payment bond.

7. Addenda.

8. Exhibits to this Contract (enumerated as follows):
a. Exhibit A – Scope of Work
b. Exhibit B – Insurance Requirements for Construction Contracts c. Exhibit C – Specifications & Drawings

9. The following which may be delivered or issued on or after the Effective Date of the Contract:
a. Work Change Directives.
b. Change Orders.
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a. Field Orders.

ARTICLE 3 - CONTRACT DOCUMENTS

3.01 Intent of Contract Documents
A. It is the intent of the Contract Documents to describe a functionally complete project. The Contract Documents do not indicate or describe all the Work required to complete the Project. Additional details required for the correct installation of selected products are to be provided by the Contractor and coordinated with the Owner and RPR. This Contract supersedes prior negotiations, representations, and agreements, whether written or oral.

The Contract Documents are complementary; what is required by one part of the Contract Documents is as binding as if required by other parts of the Contract Documents.

B. During the performance of the Work and until final payment, Contractor and Owner shall submit all matters in question concerning the requirements of the Contract Documents or relating to the acceptability of the Work under the Contract Documents to the RPR. RPR will be the initial interpreter of the requirements of the Contract Documents, and judge of the acceptability of the Work thereunder.

C. RPR will render a written clarification, interpretation, or decision on the issue submitted, or initiate a modification to the Contract Documents.

D. Contractor, and its subcontractors and suppliers, shall not have or acquire any title to or ownership rights to any of the Specifications, or other documents (including copies or electronic media editions) prepared by RPR or its consultants.

3.02 Reporting and Resolving Discrepancies
A. Reporting Discrepancies:

1. Contractor’s Verification of Figures and Field Measurements: Before undertaking each part of the Work, Contractor shall carefully study the Contract Documents, and check and verify pertinent figures and dimensions therein, particularly with respect to applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, ambiguity, or discrepancy that Contractor discovers, or has actual knowledge of, and shall not proceed with any Work affected thereby until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents.

2. Contractor’s Review of Contract Documents: If, before or during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation, (b) actual field conditions, (c) any standard specification, manual, reference standard, or code, or (d) any instruction of any Supplier, then Contractor shall promptly report it to Engineer in writing. Contractor shall not proceed with the Work affected thereby (except in an emergency as required by Paragraph 7.15) until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents issued pursuant to Paragraph 11.01.
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1. Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof.

A. Resolving Discrepancies:

1. Except as may be otherwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between such provisions of the Contract Documents and:
a. the provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document); or
b. the provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).

2. When a conflict exists between specifications or between specifications and details, the more stringent of the two shall prevail. When a conflict exists between two specifications, the more stringent of the two shall prevail.

3. In the event of a conflict that cannot be resolved by interpreting the Contract Documents as a single, integrated document and giving effect to each provision therein, the Contract Document higher in precedence shall control and supersede the Contract Documents lower in precedence in accordance with the following listing arranged from the highest to the lowest in precedence:
a. Change Order.
b. Addenda.
c. Contract.
d. Technical Specifications included as an Exhibit to this Contract. e. Owner Standard Specifications.
f. The provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document).
g. The provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).
h. Notice to Bidder.
i. Instruction to Bidder.

ARTICLE 4 - CONTRACT TIMES

4.01 Contract Times
A. The Work will be substantially completed on or before December 31, 2026 and completed and ready for final payment on or before January 31, 2027. 244 of 786
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1.01 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence in the performance of the Contract, and that Owner will incur damages if Contractor does not complete the Work according to the requirements of Paragraph 4.01. Because such damages for delay would be difficult and costly to determine and the parties agree that $500 per day is a reasonable approximation of the Owner’s damages, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner $500 for each day that expires after the Contract Time for substantial completion.

1.02 Delays in Contractor’s Progress
A. If Owner, RPR, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Times and Contract Price. Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor’s ability to complete the Work within the Contract Times.

B. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delay, disruption, or interference caused by or within the control of Contractor or their subcontractors or suppliers.

C. If Contractor’s performance or progress is delayed, disrupted, or interfered with by unanticipated causes not the fault of and beyond the control of Owner, Contractor, and those for which they are responsible, then Contractor shall be entitled to an equitable adjustment in Contract Times.

D. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for any delay, disruption, or interference if such delay is concurrent with a delay, disruption, or interference caused by or within the control of Contractor or Contractor’s subcontractors or suppliers.

1.03 Progress Schedules
A. Contractor shall develop a progress schedule and submit to the RPR for review and comment before starting Work on the Site. The Contractor shall modify the schedule in accordance with the comments provided by the RPR.

B. The Contractor shall update and submit the progress schedule to the RPR each month. The Owner may withhold payment if the Contractor fails to submit the schedule.

ARTICLE 5 - CONTRACT PRICE

5.01 Payment
A. Owner shall pay Contractor in accordance with the Contract Documents, the lump sum amount of One Million, Six Hundred Forty-Nine dollars ($1,649,000.00) for all Work.

B. For any additional Work authorized by Owner, Owner shall pay Contractor in an amount equal to the total of all extended prices for actual Work completed. The extended price is determined by multiplying the unit price in the National Joint Powers Alliance - Book 3: Task 245 of 786
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Catalog times the actual quantity of that Work item completed. Actual quantities installed will be determined by the RPR.

ARTICLE 6 - BONDS AND INSURANCE

6.01 Bonds
A. Before starting Work, Contractor shall furnish a performance bond and a payment bond from surety companies that are duly licensed or authorized to issue bonds in the required amounts in the jurisdiction in which the Project is located. Each bond shall be in an amount equal to the Contract Price, as security for the faithful performance and payment of all of Contractor’s obligations under the Contract. These bonds shall remain in effect until the completion of the correction period specified in Paragraph 7.12 but, in any case, not less than one year after the date when final payment becomes due.

B. Performance by Sureties. In the event of any termination, Owner shall immediately give written notice to Contractor and Contractor’s sureties, and the sureties shall have the right to take over and perform the Contract, provided, however, that if the sureties, within five days after giving them notice of said termination, do not give Owner written notice of their intention to take over the performance thereof within five days after notice, Owner may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to Owner for any excess cost or damages occasioned Owner thereby; and, in such event, Owner may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefore

6.02 Insurance
A. The Contractor shall procure and maintain the insurance specified in the Exhibit B of this Contract for the greater of (1) the duration of the contract plus a period of five (5) years after completion of the Project or (2) the duration shown in Exhibit B.

ARTICLE 7 - CONTRACTOR’S RESPONSIBILITIES

7.01 Supervision and Superintendence
A. Contractor shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, safety, and procedures of construction.

B. Contractor shall assign a competent resident superintendent who is to be present at all times during the execution of the Work. This resident superintendent shall not be replaced without written notice to and approval by the Owner and RPR except under extraordinary circumstances.

C. Contractor shall at all times maintain good discipline and order at the Site. 246 of 786
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D. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents, all Work at the Site shall be performed during regular working hours, Monday through Friday. 247 of 786
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1.01 Other Work at the Site
A. In addition to and apart from the Work of the Contractor, other work may occur at or adjacent to the Site. Contractor shall take reasonable and customary measures to avoid damaging, delaying, disrupting, or interfering with the work of Owner, any other contractor, or any utility owner performing other work at or adjacent to the Site.

1.02 Services, Materials, and Equipment
A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start up, and completion of the Work, whether or not such items are specifically called for in the Contract Documents.

B. All materials and equipment incorporated into the Work shall be new, of good quality and shall be stored, applied, installed, connected, erected, protected, used, cleaned, and conditioned in accordance with instructions of the applicable supplier, except as otherwise may be provided in the Contract Documents.

1.03 Subcontractors and Suppliers
A. Contractor may retain subcontractors and suppliers for the performance of parts of the Work acceptable to Owner, provided that no work may be performed by a subcontractor who is debarred pursuant to Labor Code Sections 1777.1 or 1777.7.

1.04 Quality Management
A. Contractor is fully responsible for the managing quality to ensure Work is completed in accordance with the Contract Documents.

1.05 Licenses, Fees and Permits
A. Contractor shall pay all license fees and royalties and assume all costs incident to performing the Work or the incorporation in the Work of any invention, design, process, product, or device which is the subject of patent rights or copyrights held by others.

B. Contractor shall obtain and pay for all construction permits and licenses unless otherwise provided in the Contract Documents.

1.06 Laws and Regulations; Taxes
A. Contractor shall give all notices required by and shall comply with all local, state, and federal Laws and Regulations applicable to the performance of the Work. Except where otherwise expressly required by applicable Laws and Regulations, neither Owner nor RPR shall be responsible for monitoring Contractor’s compliance with any Laws or Regulations.

B. Contractor shall bear all resulting costs and losses, and shall indemnify and hold harmless Owner and RPR, and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs, losses, and damages if Contractor performs any Work or takes any other action knowing or having reason to know that it is contrary to Laws or Regulations.

C. Contractor shall pay all applicable sales, consumer, use, and other similar taxes Contractor is required to pay in accordance with Laws and Regulations. 248 of 786
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A. In accordance with Public Contract Code Section 7103.5, the contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.

B. Contractor shall give notice of hazardous materials and certain changed conditions in jobs involving trenching more than four feet deep.

C. In accordance with Labor Code Section 1773.2, contractor will make travel and subsistence payments as required by statute.

D. In accordance with Labor Code Section 1771, contractor must pay prevailing wages. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk’s office; however, errors or defects in the materials in the City Clerk’s office will not excuse a bidder’s failure to comply with the actual scale then in force. In accordance with Labor Code Section 1775, the statutory provisions for failure to pay prevailing wages will be enforced.

E. In accordance with Labor Code Section 1776, contractor must comply with the statutory requirements relating to certified copies of payroll records.

F. In accordance with Labor Code Section 1777.5, contractor must comply with the statutory requirements relating to the employment of apprentices.

G. In accordance with Labor Code Section 1810, eight hours labor constitutes a legal day’s work.

Contractor shall not require more than eight hours’ labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than one and one-half times the basic rate of pay.

Contractor shall forfeit as a penalty to Owner the sum of $25.00 for each laborer, workman, or mechanic employed in the execution of this contract by Contractor, or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Section 1810 and 1816, inclusive, of the Labor Code of the State of California.

H. In accordance with Labor Code Section 1813, the statutory provisions for penalties for failure to comply with wage and hour laws will be enforced.

I. In accordance with Labor Code Section 1860, the contractor must secure the payment of workers’ compensation to its employees.
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A. In accordance with Labor Code Section 6705, the contractor must submit a detailed plan of the shoring and bracing for trenches five feet deep or more for contracts in excess of $25,000.

B. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations. In accordance with Labor Code Section 1771.4, the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

1.01 Record Documents
A. Contractor shall maintain one printed record copy of all Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, written interpretations and clarifications, and approved shop drawings in a safe place at the Site. Contractor shall annotate them to show changes made during construction. Contractor shall deliver these record documents to RPR upon completion of the Work.

1.02 Safety and Protection
A. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work.

B. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to:

1. All persons on the Site or who may be affected by the Work;

2. All the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and

3. Other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, other work in progress, utilities, and underground facilities not designated for removal, relocation, or replacement in the course of construction.

C. All damage, injury, or loss to any property caused, directly or indirectly, in whole or in part, by Contractor, or anyone for whose acts the Contractor may be liable, shall be remedied by Contractor at its expense (except damage or loss attributable to the fault of Contract Documents or to the acts or omissions of Owner or RPR and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor).

D. Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations.

E. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor shall act to prevent threatened damage, injury, or loss.

Contractor shall give RPR prompt written notice if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If RPR determines that a change in the Contract Documents is required because of the action taken by Contractor in response to such an emergency, a Work Change Directive or Change Order will be issued. 250 of 786
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1.01 Shop Drawings, Samples, and Other Submittals
A. Contractor shall review and coordinate the shop drawing and samples with the requirements of the Work and the Contract Documents and shall verify all related field measurements, quantities, dimensions, specified performance and design criteria, installation requirements, materials, catalog numbers, and similar information.

B. Each submittal shall bear a stamp or specific written certification that Contractor has satisfied Contractor’s obligations under the Contract Documents with respect to Contractor’s review of that submittal, and that Contractor approves the submittal.

C. With each submittal, Contractor shall give RPR specific written notice, in a communication separate from the submittal, of any variations that the shop drawing or sample may have from the requirements of the Contract Documents.

D. RPR will provide timely review of shop drawings and samples.

E. RPR’s review and approval will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions or programs.

F. RPR’s review and approval of a separate item does not indicate approval of the assembly in which the item functions.

G. Contractor shall make corrections required by RPR and shall return the required number of corrected copies of shop drawings and submit, as required, new samples for review and approval. Contractor shall direct specific attention in writing to revisions other than the corrections called for by RPR on previous submittals.

H. Shop drawings are not Contract Documents.

1.02 Warranties and Guarantees
A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the Contract Documents and will not be defective. RPR and its officers, directors, members, partners, employees, agents, consultants, and subcontractors shall be entitled to rely on Contractor’s warranty and guarantee.

1.03 Correction Period
A. If within one year after the date of substantial completion, any Work is found to be defective, or if the repair of any damages to the Site, adjacent areas that Contractor has arranged to use through construction easements or otherwise, and other adjacent areas used by Contractor as permitted by Laws and Regulations, is found to be defective, then Contractor shall promptly and without cost to Owner, correct such defective Work.

1.04 Indemnification
A. To the fullest extent permitted by Laws and Regulations, and in addition to any other obligations of Contractor under the Contract or otherwise, Contractor shall indemnify and hold harmless Owner and RPR, and the officials, employees, and agents, of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of RPR, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work. Contractor will defend Owner, its elected and appointed officials, employees, and agents against any such claims. However, this provision does not apply to claims, loss, 251 of 786
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liability, damage, or expense arising from the active negligence, sole negligence or willful misconduct of the Owner.

ARTICLE 8 - OWNER’S RESPONSIBILITIES

8.01 Owner’s Responsibilities
A. Except as otherwise provided in the Contract Documents, Owner shall issue all communications to Contractor through RPR.

B. Owner shall make payments to Contractor as provided in this Contract.

C. Owner shall provide Site and easements required to construct the Project.

D. If Owner intends to contract with others for the performance of other work at or adjacent to the Site, unless stated elsewhere in the Contract Documents, Owner shall have sole authority and responsibility for such coordination.

E. The Owner shall be responsible for performing inspections and tests required by applicable codes.

F. The Owner shall not supervise, direct, or have control or authority over, nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Owner will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.

G. While at the Site, Owner’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Owner has been informed.

H. Owner shall furnish copies of any applicable Owner safety programs to Contractor.

I. In accordance with Public Contract Code Section 9201, Owner shall give contractor timely notification of the receipt of any third-party claims relating to the contract.

ARTICLE 9 - RPR’S STATUS DURING CONSTRUCTION

9.01 RPR’s Status
A. RPR will be Owner’s representative during construction. The duties and responsibilities and the limitations of authority of RPR as Owner’s representative during construction are set forth in this Contract.

B. Neither RPR’s authority or responsibility under this Article 9 or under any other provision of the Contract, nor any decision made by RPR in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by RPR, shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by RPR to Contractor, any subcontractor, any supplier, any other individual or entity, or to any surety for or employee or agent of any of them.

C. RPR will make visits to the Site at intervals appropriate to the various stages of construction.

RPR will not be required to make exhaustive or continuous inspections on the Site to check the quality or quantity of the Work.
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A. RPR has the authority to reject Work if Contractor fails to perform Work in accordance with the Contract Documents.

B. RPR will render decisions regarding the requirements of the Contract Documents and judge the acceptability of the Work.

C. RPR will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. RPR will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.

ARTICLE 10 - CHANGES IN THE WORK

10.01 Authority to Change the Work
A. Without invalidating the Contract and without notice to any surety, Owner may, at any time or from time to time, order additions, deletions, or revisions in the Work.

10.02 Change Orders
A. Owner and Contractor shall execute appropriate Change Orders covering:

1. Changes in the Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of time for Work actually performed in accordance with a Work Change Directive;

2. Changes in the Work which are: (a) ordered by Owner or (b) agreed to by the parties or (c) resulting from the RPR’s decision, subject to the need for RPR’s recommendation if the change in the Work involves the design (as set forth in the Specifications, or otherwise), or other engineering or technical matters; and

3. Changes in the Contract Price or Contract Times or other changes which embody the substance of any final binding results under Article 12.

B. If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract Times), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect the effect of any such change.

ARTICLE 11 - DIFFERING SUBSURFACE OR PHYSICAL CONDITIONS

11.01 Differing Conditions Process
A. If Contractor believes that any subsurface or physical condition including but not limited to utilities or other underground facilities that are uncovered or revealed at the Site either differs materially from that shown or indicated in the Contract Documents or is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in Work of the character provided for in the Contract Documents then Contractor shall, promptly after becoming aware thereof and before further disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency), notify Owner and RPR in writing about such condition. Contractor shall not further disturb such condition or perform any Work in connection therewith (except with 253 of 786
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respect to an emergency) until receipt of a written statement permitting Contractor to do so.

A. After receipt of written notice, RPR will promptly:

1. Review the subsurface or physical condition in question;

2. Determine necessity for Owner obtaining additional exploration or tests with respect to the condition;

3. Determine whether the condition falls within the differing site condition as stated herein;

4. Obtain any pertinent cost or schedule information from Contractor;

5. Prepare recommendations to Owner regarding the Contractor’s resumption of Work in connection with the subsurface or physical condition in question and the need for any change in the Specifications; and

6. Advise Owner in writing of RPR’s findings, conclusions, and recommendations.

B. After receipt of RPR’s written findings, conclusions, and recommendations, Owner shall issue a written statement to Contractor regarding the subsurface or physical condition in question, addressing the resumption of Work in connection with such condition, indicating whether any change in the Specifications will be made, and adopting or rejecting RPR’s written findings, conclusions, and recommendations, in whole or in part.

ARTICLE 12 - CLAIMS AND DISPUTE RESOLUTION

12.01 Claims Process
A. The party submitting a claim shall deliver it directly to the other party to the Contract and the RPR promptly (but in no event later than 10 days) after the start of the event giving rise thereto.

B. The party receiving a claim shall review it thoroughly, giving full consideration to its merits.

The two parties shall seek to resolve the claim through the exchange of information and direct negotiations. All actions taken on a claim shall be stated in writing and submitted to the other party.

C. If efforts to resolve a claim are not successful, the party receiving the claim may deny it by giving written notice of denial to the other party. If the receiving party does not take action on the claim within 45 days, the claim is deemed denied.

D. If the dispute is not resolved to the satisfaction of the parties, Owner or Contractor shall give written notice to the other party of the intent to submit the dispute to a court of competent jurisdiction unless the Owner and Contractor both agree to an alternative dispute resolution process.

12.02 Mediation
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be 254 of 786
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.